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08-28-1996 PacketCHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: August 28, 1996 Subject:, County Administrator's comments Recognition of Accounting Department Item Number: 2. ^. County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: For the fifteenth consecutive year the Accounting Department is being recognized by the Government Finance Officers Association with a Certificate of Achievement for Excellence in Financial Reporting. This award speaks highly of Mary Lou Lyle and the entire Accounting staff. Preparer: Marilyn ~J Cole Title: Executive Assistant Attachments: -~ Yes No # 001 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of I Meetin~l Date: August 28, 1996 Item Number: Subject: County Administrator Comments 1996 NACo Achievement Awards County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: This year Chesterfield County is the recipient of 16 Achievement Awards from the National Association of Counties. NACo recognizes County programs that "promote responsible, responsive, and effective government." It is a pleasure to present these awards to the following departments for their efforts in enhancing the County's vision and mission for a first choice community (see attached). Executive Assistant 0O2 1996 NACo ACHIEVEMENT AWARDS Chesterfield County, Virginia DEPARTMENT PROJECT Budget & Management Jay Stegmaier (2) Economic Development Gary McLaren Jim Dunn Extension Service Richard Nunnally Skip Henderson Fire Department (2) Chief Dolezal Health Department Dr. Bill Nelson Barbara Walsh Library Dr. Robert Wagenknecht Nancy Van Auken Mental Health/Mental Retardation (2) Dr. Burr Lowe Skip Stanley Klm Speer Parks & Recreation Mike Golden Scott Powell Planning Department (3) Tom Jacobson Lanny Bise Susan McGarry Kirk Turner Public Affairs Don Kappel Utilities Department Craig Bryant Courmey Battista Statistical Process Control Neighborhood Preservation: Strategies Now For Success in the Future Existing Industry Program Limited English Speaking Program Multi-Agency Incident Management Course Cooperative School Inspection Program Public-Private Immunization Partnership Making Music Together Direct Services System Outreach Perinatal Addictions Services Horseplay The Public Facilities Plan Route 360 Corridor Plan Site Plan Enhancements "Chesterfield Choice" Shopper Section Pro-active Customer Service 003 Meeting Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA 28.1996 Item Number: Page 1.of 3 7 Subject:, Consideration of an Ordinance to Increase the Size of the Board of Building Code Appeals Administrator's Comments: County Administrator recommends that no separate Board of Fire Code Appeals be established because of the low number of cases being filed for appeal and secondly a separate board would add cost and be duplicative of the existing board. Further recommended is that the Board expand the current membership and appoint an individual with fire technical qualifications to help the Board .ad. dr. es~ z~n¥ fife appeals th.0~grgy come before it. oun~,am~mstr~mr: ~ Adopt' the attached ordinance increasing the size of the Board of Building Code Appeals. BoardAcfion Requested: Summary of Information: At its June 26 meeting, the Board appointed four members to the nine member Board of Building Code Appeals ("BBCA") to fill vacancies on the BBCA. Due to the County Code requirement that four BBCA members must be tradesmen, the Board was unable to appoint a BBCA member with Fire Code expertise. The Board has traditionally appointed at least one BBCA member with Fire Code expertise because the BBCA also hears Fire Code appeals. Accordingly, the Board held a public hearing on July 24 to consider an amendment to the County Code that would increase the size of the BBCA so that a Fire Code expert could be added. At the conclusion of the July 24 public hearing, the Board deferred consideration of the ordinance until August 28 and requested that staff report on several issues raised by Board members and citizens. 'Issues that the Board requested staff.to report on include the following possible Board actions: (1) creating a new Board of Fire Code Appeals; (2) changing qualification requirements for membership; (3) eliminating the tradesmen requirement; and (4) reducing or increasing the size of the BBCA. ! Preparer: Title: County Attorney [ ve L. Micas 0505:15340.1 Attachments: ~-~Yes No J# · 006 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page ..2_ of 3 of Information: (Continued) Since the July 24 public hearing was to consider an increase in the size of the BBCA, the Board may increase the size of the BBCA without conducting another public hearing. However, any other board action would require that another public hearing be scheduled. Board of Fire Code Appeals Since 1988, when the BBCA began heating Fire Code appeals, there has been only one Fire Code appeal filed to contest a decision of the fire marshal. In light of the lack of Fire Code appeal activity, staffrecommends against creating a new Board of Fire Code Appeals. Creating a Board of Fire Code Appeals would require the adoption of a new ordinance after a public hearing, and five new Board of Supervisors appointments. Qualifications for BBCA Membership The State Board of Housing and Community Development is currently considering an amendment to the Building Code that would require the BBCA to be composed of members with the following technical expertise: (1) architecture; (2) structural engineering; (3) mechanical and plumbing engineering; (4) electrical engineering; and (5) fire protection engineering. If the State Board adopts this change, the County Code will need to be amended and changes will need to be made to the BBCA's membership to comply with the change. If the State Board adopts the change, it will take effect some time next spring. Staff`recommends that no action be taken by the Board on BBCA qualifications until the State Board has acted and the amendment, if any, is effective. Tradesmen Requirement One of the issues that staff will ask the Board to consider next spring is eliminating the County Code requirement that four tradesmen be members of the BBCA. The tradesmen requirement, which restricts the Board's flexibility in making BBCA appointments, was added to the County Code in 1983 because, at that time, the BBCA was given jurisdiction to consider matters relating to certification of tradesmen. However, the BBCA no longer hears tradesmen appeals because the State, not the County, now regulates tradesmen. Therefore, the BBCA tradesmen requirement is no longer necessary. Since no Board action to change the tradesmen requirement would have any effect on the BBCA's makeup until next summer, which is the next time that current BBCA members' terms expire, Staff recommends that the Board consider this issue at that time. # OO7 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page of 3 Summar of Information: (Continued) Size of the BBCA The BBCA currently consists of nine members~ State law requires a minimum of five members but does not establish a maximum size~ During the July 24 Board meeting, one citizen raised a concern about the BBCA's ability to achieve a quorum if changes were made in the size of the BBCA. A BBCA quorum, however, will not be affected by the size of the BBC& because the Building Code provides that the BBCA will hear appeals any time five members are present and may hear appeals with fewer than five members present if the party who filed the appeal agrees These quorum numbers are not affected by the BBCA's size. Since BBCA members serve for a term of years, no reduction in the BBCA's size can be accomplished until one or more BBCA members' terms expire. Additionally, it may not be possible to reduce the BBCA's size and still comply with the requirements of the Building Code for membership qualifications if the State Board adopts the qualification requirements that it is now considering. Accordingly, staff recommends against reducing the size of the BBCA at this time, however, staff believes that it is important for the BBCA to have Fire Code expertise among its membership. Since Fire Code expertise can only be added if the size of the BBCA is increased, staff recommends that the Board increase the size of the BBCA to either 10 or 11 members. If the Board increases the size of the BBCA, staff will place an item on the Board's September 11 agenda to appoint new members to fill the new positions. 0505:15340.1 I# 00S ATTACHMENT Item 7.A. AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1978, AS AMENDED, BY AMENDING AND REENACTING SECTION 6-:5 RELATING TO BOARD OF BUILDING' CODE APPEALS BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Section 6-5 of the Code qf the Coun~ of Chesterfield 1978, as amended is amended and reenacted to read as follows: 000 (b) the board of building code appeals shall consist of nine-(-9) eleven (11) members, at least four (4) of whom shall be tradesmen, and shall be appointed and function in conformity with section 118.0 of the Virginia Uniform Statewide Building Code. OOO (2) That this ordinance shall become effective immediately upon adoption. 0505:14533.1 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: August 28, 1996 Item Number: 8. A. Subject: Appointments to RidefindeIs Board Coun ,ty Administrator's Comments: County, Administrator: Board Action Requested: The Board is requested to reappoint Jim Banks and appoint John McCracken and Steve Simonson as alternates to Ridefinders Board. Summary ofinformation: Chesterfield County currently has one member (Jim Banks) on Ridefinders Board. Jim Banks should be reappointed to that Board. In addition, Ridefinders has requested that alternate member(s) be appointed to their Board. John McCracken and Steven Simonson should serve as alternates. Recommenda6on: Staff recommends that Jim Banks be reappointed, and John McCracken and Steven Simonson be appointed as alternates to Ridefinders Board. District: Countywide Preparer: ~!J ~ken Title: Agen27 2 DiIectoz of Transportation CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 Date: August 28, 1996 Item Number: Subject; Nominations/Appointments to Community Criminal Justice Board (CCJB) County_ Administrator's Comments: Board Action Requested; It is requested that the Chesterfield County Board of Supervisors nominate/appoint members to the Community Criminal Justice Board (CCJB) for staggered terms of' one and two years. Appointments correspond to prescribed positions in the Code of Virginia. ,Summary of Information; At the June 14, 1995 meeting, the Board adopted a resolution entitled Joint Resolution Providing For the hnplementation of the Comprehensive Community Corrections Act (CCCA) and the Pretrial Services Act (PSA); Establishment of the Chesterfield County and City of Colonial Heights Community Criminal Justice and Provision for Joint Exercise of Powers. The resolution designated the membership by position, according to the Code of Virginia. In a multi- urisdictional board, the Code allows for up to twenty members. The Community Criminal Justice Board initially served one-year terms with each jurisdiciton mutually agreeing upon the appointments to the Board. The (CCJB) now has established By-Laws suggesting that, with Board of Supervisors approval, members serve for two-year staggered terms. A list of members currently serving on the Corrections Board and suggestions for nominations/appointments was sent to you under separate cover. Preparer: ~~/~Z/f//( Rob~er~ ~.~,Iasd~n~ ~ ~ Attachments: ~-~ Yes Title: Deputy County Administrator Meeting Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA August 28, 1996 ltemNumber: Page i of_L $ .B.1 .a. Subject: Resolution Recognizing Mr. Jeffrey S. Palmore Upon Attaining Rank of Eagle Scout County Administrator's Comments,: CountyAdministrator: BoardAction Requested: Summary oflnformation: Staff has received a request for the Board to adopt a resolution recognizing Mr. Jeffrey S. Palmore, Troop 800, sponsored by Bethel Baptist Church, upon attaining rank of Eagle Scout. Staff will forward resolution to Jeffrey as he is attending William and Mary College and will be unable to attend the meeting. Resides In: Midlothian District Preparer: Faith L Davis Attachments: Yes ~-~ No Title: Clerk to the Board of Supervisors 011 RECOGNIZING MR. JEFFREY S. PALMORE UPON HIS ATTAINING RANK OF EAGLE SCOUT WHEREAS, the Boy Scouts of America was incorporated by Mr. William D. Boyce on February 8, 1910; and WHEREAS, the Boy Scouts of America was founded to promote citizenship training, personal development, and fitness of individuals; and WHEREAS, after earning at least twenty-one merit badges in a wide variety of fields, serving in a leadership position in a troop, carrying out a service project beneficial to his community, being active in the troop, demonstrating Scout spirit, and living up to the Scout Oath and Law; and WHEREAS, Mr. Jeffrey S. Palmore, Troop 800, sponsored by Bethel Baptist Church, has accomplished those high standards of commitment and has reached the long-sought goal of Eagle Scout which is received by less than two percent of those individuals entering the Scouting movement; and WHEREAS, growing through his experiences in Scouting, learning the lessons of responsible citizenship, and priding himself on the great accomplishments of his County, Jeffrey is indeed a member of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors hereby extends its congratulations to Mr. Jeffrey S. Palmore and acknowledges the good fortune of the County to have such an outstanding young man as one of its citizens. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA August 28, 1996 Item Number: Meeting Date: Page 1 of 1 8.B.l.b. Subject: Resolution Recognizing Mr. Theodore Jasen Cooper, III for His Outstanding Scholastic Achievements Count~ AdminiStrator's Comments: CountyAdministrator:~ BoardAction Requested: Summary of Information: Mr. Warren has requested that the Board adopt a resolution recognizing Mr. Theodore Jasen Cooper, III for his perfect attendance record since kindergarten and his outstanding scholastic achievements. Preparer: Faith L. Davis Attachments: Yes ~-~ No Title: Clerk to the Board of Sup'~rvisors # 013 RECOGNIZING MR. THEODORE JASEN COOPER, III FOR HIS OUTSTANDING SCHOLASTIC ACHIEVEMENTS WHEREAS, Theodore Jasen Cooper, III is a 1996 graduate of Clover Hill High School where he finished his school career with a respectable grade point average; and WHEREAS, Mr. Cooper never missed a day of school since starting kindergarten at the age of five; and WHEREAS, Mr. Cooper attended at least 2,340 consecutive days of school; and WHEREAS, in kindergarten, Mr. Cooper pledged to match the record of a student featured in the Richmond Afro-American for the same attendance feat; and WHEREAS, Mr. Cooper will be enrolling in the pre-med program at Montclair State University in Upper Montclair, N.J. where he will strive to extend his perfect attendance record; and WHEREAS, Mr. Cooper represents a caliber of students of whom the citizens of Chesterfield County and Central Virginia can all be proud and whose high standards present a challenge and motivation to his peers. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors hereby congratulates Mr. Theodore Jasen Cooper, III for his perfect attendance record and outstanding academic achievements, wishes him well in his future endeavors, and acknowledges the good fortune of the County to have such an outstanding young man as one of its citizens. AND, BE IT FURTHER RESOLVED, that a copy of this resolution be presented to Mr. Cooper and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. 014 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: August 28, 1996 Subject: Resolution Supporting the Design of the 1-295/Meadowville Road Interchange County. Administrator's Comments: County Administrator: Item Number: 8.B.i.c. Board Action Requested: The Board is requested to adopt the attached resolution supporting the design for the 1-295/Meadowville Road Interchange. Summa~ofin~rmation: The County has prepared a design for the 1-295/Meadowville Interchange. An informational meeting on the project was held in June, 1996. There have been no major objections to the proposed design. Recommendation: Staff recommends the Board adopt the attached resolution supporting the proposed design. District: Bermuda Preparer: t~.~. McCracken Agen2 7 0 Title:Director of Transportation Attachments: Yes No # 015 WHEREAS, the construction of an interchange on 1-295 at Meadowville Road is critical to the County's economic development efforts; and WHEREAS, the construction of the interchange will help reduce the traffic impacts on area roads; and WHEREAS, Chesterfield County has prepared, in consultation with the Virginia Department of Transportation, a design of the proposed interchange; and WHEREAS, the County and VDOT conducted a citizen information meeting on the design in June, 1996. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors supports the 1-295/Meadowville Road interchange design, and requests the Commonwealth Transportation Board to approve the design. BE IT FURTHER RESOLVED that the Board requests VDOT to proceed with the construction of the interchange as quickly as possible. 016 1-295/Meadowville Road Interchange CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 MeetinooDate: A~,E~,~' 78~ 'lqq6 ltemNnmher: 8.B.l.d. Subject: Approval of new ownership of Park Lee Garden Apartments. County Administrator's Comments: . ~,r~ ~,~ ~:~ ~ Board Action Requested: Staff recommends adoption of the attached resolution approving the Virginia Housing Development Authority's acquiring an ownership interest in the Park Lee Garden Apartments. Summary of information: Park Lee Gardens is a 428 unit apartment complex located on the west side of Jefferson Davis Highway at Tower Road. Built in 1965, for many years the privately owned complex operated under the US Department of Housing and Urban Development's Section 8 Rental Subsidy Program. Recently, due to management problems, ownership of Park Lee defaulted back to HUD, the mortgage holder. Currently only 240 units are occupied, most or all tenants still receiving Section 8 rent subsidies. Federal law allows HUD to sell defaulted apartment complexes like Park Lee to qualified "public entities" at a very low price. The Virginia Housing Development Authority (VHDA), working with the Richmond Better Housing Coalition (RBHC), proposes to take title of Park Lee and immediately pass it on to RBHC. RBHC's primary goal for its management of Park Lee is to turn it into a self sufficient mixed income apartment complex. Specifics of the RBHC proposal include: Preparer: Title: Director of Planning Attachments: Yes No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meeting Date: Item Number: Summary_ of Information: (Continued) Reducing density to approximately 250 units by demolishing several buildings and converting all of the fourplex garden apartment structures into two-story townhouses. Thirty-four (34) two-bedroom townhouses and a day care facility are also proposed to be built. · Rehabilitating the entire complex. HUD grants available to do so have to be obligated by September 30. Rent subsidy transition. HUD has committed its rent subsidy certificates/vouchers to Park Lee for the next two (2) years. After that, it is expected that tenants holding rent subsidy certificates/vouchers will have the option of staying or seeking housing elsewhere. Planning Department staff recommends approval of the attached resolution. The proposal is in conformance with the recommendations of the Jefferson Davis Corridor Plan promoting neighborhood stability and non- profit group involvement in addressing adequate shelter needs. In addition, staff will work with the RBHC to address the requirements of the Zoning Ordinance. Resolution For VHDA Acquisition of Ownership Interest In The Park Lee Garden Apartments WHEREAS, the Virginia Housing Development Authority is considering acquiring an ownership interest in the Park Lee Garden Apartments. WItEREAS, the proposed rehabilitation of the Park Lee Garden Apartments is consistent with the goals and recommendations of the Jefferson Davis Corridor Plan. WHEREAS, this proposal will transform the image of Park Lee from a subsidized housing project to a community that will attract a mix of incomes and residents. WHEREAS, this proposal will provide a more balanced mix of units that have comparable amenities to market rate apartment/townhouse communities. WHEREAS, this proposal will reduce the overall density from the current fifteen (15) units per acre to a more manageable and comfortable neighborhood character. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors hereby certifies to the Virginia Housing Development Authority its approval of the proposed multi-family housing development called the Park Lee Garden Apartments. O ~.,~ Approval Form As Requested By VHDA APPROVAL OF AcouISITION In accordance with Virginia Code Section 36-55.33:2.B, the Board of Supervisors of Chesterfield County Virginia, hereby certifies to the Virginia Housing Development Authority its approval of the proposed multi- family housing development called the Park Lee Garden Apartments, as expressed in its resolution duly adopted on August 28, 1996, a certified copy of which is attached hereto. Board of Supervisors of Chesterfield County, Virginia By: Chairman 020 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meetin~l Date: August =S, 1996 Item Number: 8. B. 2. Subject: Award of Construction Contract to Evans Construction Company for the Animal Control Shelter Additions and Renovations County Administrator's Comments: County Administrator: Board Action Requested, Approval to award a construction contract to Evans Construction Company for the Additions and Renovations to the Animal Control Shelter in the amount of $884,592 and transfer $410,000 from the reserve for capital projects Summaw oflnformation:Evans Construction Company submitted the low bid out of six bidders; and after extensive background checking, it is recommended that approval be granted for award of the contract in the amount of $884,592. This project will provide many necessary improvements that will increase the shelter capacity for housing dogs from 84 to 148 and for cats from zero to 93. There will now be separate space for observation of both dogs and cats upon intake. In addition, separate areas are now provided for quarantine and isolation. Ventilation of the entire facility has been improved paying particular attention to the deficiencies that have been identified over the years by the Virginia State Veterinarian and local animal rights activists. The administrative and public contact area has been upgraded and made user friendly with space for conducting business and accessing the shelter area by the public. This will include a get acquainted room that will aid in the pet adoption rate. The project also includes upgrading the euthanasia chamber and shed with additional safety related items and a new shed for larger animals that are deta~ed. Aadditional parking is also provided. Preparer: ../~ ~ . .~/,,~.. ~ ......... Title: Director, General Services Francis Pitaro Attachments: Yes No CHESTERFIELD COUNTY BOARD OFSUPERVISORS AGENDA Page 2 of 3 Meeting Date: August 28, 1996 Item Number: Bud.qet and Management Comments: The current allocation in the Animal Control Shelter project is $790,000. The FY95 CIP transferred $250,000 to extend the dog run area and the FY96 CIP allocated $540,000 for the shelter addition and renovation. During the first design development phase, Bond Comet Westmoreland and Hiner (architects) presented the Animal Control Steering Committee (12/6/95) with a proposed budget estimate of $1M. As a result of this unexpected high estimate, the architects were asked to provide the County with several alternative options: (1) option for a shelter which would meet minimum state requirements; (2) option for a shelter that could be built with the $790,000 budget; and, (3) option substituting cheaper or less costly construction materials. The architects presented the three alternatives to the Steering Committee and the County Administrator in January, 1996. After review, the Steering Committee and the County Administrator recommended pursuing the original option which included 4,630 sq.ft, of new construction as well as renovations to 90% of the existing building, including heating, ventilating, and cooling all areas, and, construction of a new euthanasia shelter. Construction bids have been received. The revised total estimated project cost is $1,200,800. The sources and uses chart below outlines the recommended funding sources and estimated uses for the project. Sources: FY95 and FY96 Adopted CIP/Reserve Transfers $ 790,000 Proposed FY97 transfer from Reserve for Capital Projects 410,800 Total: $1,200,800 Uses: Construction Contract Architectural/Engineering Fees Construction Management (Est. @ 4%~ Professional Testing Surveys Utility Connections, Telephones, Other 884, 600 129,000 46,200 9,000 3,000 24,000 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 3 of 3 Meeting Date: August 28, 1996 Item Number: Bud.qet and Manaflement Comments (cont.): Contingency (Est. @ 10%) 105,000 Total: $1,200,800 Subsequent to the FY97 transfer in the amount of $410,800 from the reserve, the available balance will be $2,245,345. Preparer: ///~J~'me~'J. L. Stegmaier Title: .Director, Budget and Mana,qement CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of a Meeting Date: August 28, 1996 Item Number: 8.B.3. Subject: State and Federal Funds for Chesterfield Community Services Board County Administrator's Comments: County Administrator: Board Action Requested: Appropriate $26,800 in State Chapter 10 funds, $20,900 in Federal Block Grant funds, and $45,600 in fee revenues; increase MH/MR/SA Department expenditure appropriations by $93,300; create 3 full time positions. Summary of Information: The Virginia Department of Mental Health, Mental Retardation, and Substance Abuse Services (DMHMRSAS) awarded the Chesterfield CSB $91,766 in State funding for waiting list reduction (letter of May 15, 1996) and $20,900 in Substance Abuse Prevention and Treatment block grant funds (letter of April 4, 1996). The services provided to new consumers served with the waiting list reduction funds are projected to generated additional fee revenue of $45,600. The plan for using these funds is: Preparer: expanded contract psychiatric services; case management & employment services for transitioning high school students which requires creation of an additional employment specialist and an additional Service Coordinator position; expanded services in the Infant Program expanded services for consumers assisted by CAST (Child/Adolescent Services Team); and expanded Prevention Services to individuals at risk for substance abuse by converting a part-time position to full-time. _ ./--', Title: Burr H. Lowe, Ph.D. Yes No Attachments: Director, Dept. of MH/MR/SA CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meeting Date: August 28, 1996 Item Number: Bud.qet and Manaqement Comments: This item seeks Board action to appropriate State, Federal and Fee revenue and to create 3 new full time positions. The sources of the new revenue are as follows: State Chapter 10 add'l funding Anticipated excess fee revenue Federal Block Grant funding 26,800 45,600 20,900 TOTAL $ 93,300 The State Chapter 10 revenue represents Chesterfield's portion of funding allocated by the General Assembly to CSBs for the expansion of services and reduction of waiting liSts. The County's FY97 adopted budget included $65,000 in revenue and expenditure for this purpose. The actual disbursement to Chesterfield will be $91,800; therefore, the balance of $26,800 needs to be appropriated. The anticipated excess fee revenue is related to the funding received from the State for reduction of waiting lists. By expanding services to serve more consumers, the CSB will be positioned to collect additional revenue beyond what was budgeted. The source of the Block Grant funding of $20,900 is FY95 Federal Substance Abuse Prevention and Treatment Block Grant awards, which flow through the State Department of MH/MR/SA. An equal amount from this same source was received and appropriated in late FY96. The current allocation represents funding for FY97 that is separate from and in addition to the FY96 funding. The item also requests the creation of three full time positions: · MR Casemanager - to provide service coordination for 45 consumers · MR Employment Specialist - to serve MR consumers transitioning from High School into Chesterfield Employment Services · Clinician - to expand prevention services to individuals at risk for substance abuse (this is currently a part time position). Preparer ,.~/ ';>~.<'~:~ James J. L. Stegmaier Title: Director, Budget & Management Meeting Date: CHESTERFIELD COUNT~ BOARD OF SUPERVISORS AGENDA August 28; 1996 Item Number: Page t_._of ~- 8.B.4. Subject: Set public hearing to amend the Zoning Ordinance to permit mobile and manufactured homes, less than 19 feet wide, by right in Agricultural (A) zoning districts. County Administrator's Comments: CountyAdministrator: BoardAction Requested: Schedule your public hearing for the attached Amendment 1 as part of the public hearing to recodify the County Code (anticipated for September 25, 1996). No public hearing is requested for Amendment 2 following discussion and recommendation by the Planning Commission. Summaryoflnformation: The Planning Commission and Staff recommend that Amendment 1 be adopted and Amendment 2 not be adopted. The Home Builders Association of Richmond and the Virginia Manufactured Housing Association support Amendment 1 and oppose Amendment 2. These amendments were drafted in response to action by the 1995 General Assembly which requires local governments to regulate mobile homes as single family dwellings in agricultural zoning districts. Amendment 1 will allow all mobile and manufactured homes, regardless of width, to be installed on agriculturally zoned parcels by right. These mobile and manufactured homes will have to comply with all residential development standards, including public road frontage and a maximum of one dwelling per parcel. The Board of Zoning Appeals no longer has to approve a special exception unless the owner of the mobile or manufactured wants relief from the road frontage and maximum dwelling standard. Preparer: _ Thomas E. Jac~ ' Attachments: Yes [-~ No Title: Director of Planning 1AUG2896/C:AGF CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 7.. AGENDA Summar~ of Information: (Continued) Amendment 2 would apply to all dwellings, including mobile and manufactured homes, in residential and agricultural zoning districts. The amendment would require the perimeter wall of the dwelling to be placed on a masonry wall. This is the typical construction technique for site built homes but not for mobile or manufactured homes. Staff estimates it would cost $53,000 the first year and $45,000 each year thereafter to enforce this standard. The attached amendment to the Planning Commission explains the amendments in more detail. BOARD OF SUPERVISORS HARRY G. DANIEL, CHAIRMAN DALE DISTRICT ARTHUR S. WARREN, VICE CHAIRMAN CLOVER HILL DISTRICT J. L. McHALE, III BERMUDA DISTRICT RENNY B. HUMPHREY UATOACA DISTRICT EDWARD B. BARBER MIDLOTHIAN DISTRICT CHESTERFIELD COUNTY P.O. Box 40 CHESTERFIELD, VIRGINIA 23832-0040 LANE B. RAMSEY COUNTY ADMINISTRATOR TO: Chesterfield Planning Commission FROM: Thomas E. Sacobson, Director of Planning DATE: July 9, 1996 SUBJECT: Zoning Ordinance Amendment to permit manufactured and mobile homes by right in Agricultural (A) zoning districts Attached please fmd two (2) zoning ordinance amendments for the changes noted above. Amendment 1 contains the minimum modification to the existing zoning ordinance to comply with the State mandate to allow manufactured and mobile homes by right in Agricultural (A) zoning districts subject to development standards that are equivalent to those for site built homes. Current development standards for site built homes are more stringent relative to public road frontage and the number of dwellings per parcel of land than what the County has previously permitted for manufactured and mobile homes. To allow an owner of a manufactured or mobile home to continue to take advantage of the less restrictive standards, Amendment 1 gives the owner the option to request a special exception to park the manufactured or mobile home on the site for a limited time period, just like they have done in the past. This amendment also gives the owner the right to park their manufactured or mobile home on an Agricultural (A) lot without a special exception if they elect to comply with the same development standards that apply to site built homes. Amendment 2 would amend the development standards in R-88 to R-7, R-TH, R-MF, MH-2 and A zoning districts to require the internal support structure of any dwelling, to include permanent manufactured and mobile homes, to be screened from the front, side and corner side by a Chesterfield Planning Commission July 9, 1996 Page 2 permanent masonry wall. Staff recommends that the Planning Commission support Amendment 1 to comply with the current State legislation. Staff recommends that Amendment 2 not be adopted because of the relatively high cost of enforcement. The Building Inspection Department (BI) estimates they review 3000 to 5000 permits per year for new site built homes, new manufactured and mobile homes, additions to existing homes and replacement manufactured and mobile homes. For the past nine (9) years, BI has averaged only eight (8) new manufactured or mobile homes, outside of mobile home parks, per year. BI estimates they would need ten (10) to twenty (20) minutes per permit to determine compliance with the standards required by Amendment 2. The Planning Department (PD) would need twice as much time for the review since the required information is not readily available to them. The estimated annual cost to enforce Amendment 2 is $45,000 for BI to hire a new plan review engineer. There would also be one time start up cost of approximately $8000 for a modular work station and computer equipment. 2 Enclosures MH20/wdp ZONING ORDINANCE AMENDMENT 1 SUMMARY SHEET Section Change 21.1-92 Clarify that the Board of Supervisors may only grant permits for temporary manufactured or mobile homes in Residential (R-7) zoning districts. This prohibits manufactured or mobile homes from being located permanently in R-7 districts consistent with the current practice. 21.1-124 Allows permanent manufactured or mobile homes by right in Agricultural (A) zoning districts according to State law. Unlike the current ordinance requirements, these manufactured or mobile homes must comply with the same standards as site built houses. 21.1-125 Deletes manufactured or mobile homes from the list of restricted uses in the Agricultural (A) zoning district according with State law. 21.1-128 Continues to allow manufactured or mobile homes in Agricultural (A) zoning districts with a special exception for a limited time period, currently seven (7) years. Consistent with the current ordinance requirements, these manufactured or mobile homes do not have to comply with the zoning ordinance standards relative to public road frontage and the cap of one (1) dwelling unit per parcel of land. 21.1-230 Requires permanent manufactured or mobile homes to comply with the same road frontage standards as site built houses. Continues to allow temporary manufactured or mobile homes to be placed on lots without public road frontage. 21.1-231 Requires permanent manufactured or mobile homes to comply with the same density limitation, one (1) residence per residential and agricultural lot, as site built houses. Continues to allow temporary manufactured or mobile homes on residential and agricultural lots in addition to one (1) site built house. 21.1-281 Adds permanent manufactured or mobile home to the definition of building, dwelling, dwelling unit and mobile or manufactured horn& subdivision to clarify that all standards applying to dwellings or dwelling units also apply to permanent manufactured or mobile homes. Also defines permanent and temporary manufactured and mobile homes. MH18/wdp 030 (d) Graveyards. (e) Kennel, private. _(fi Permanent manufactured or mobile homes. (3) That Section 21.1-125 of the Code of the County of Chesterfield~ 1978, as amended, is amended and reenacted to read as follows: Sec. 21.1-125. Uses permitted with certain restrictions. The following uses shall be permitted in the A District subject to compliance with the following conditions and other applicable standards of this chapter: (a) Stock or dairy farms provided that the lot or parcel has not less than three (3) acres. If this restriction cannot be met, these uses may be allowed by special exception. (4) That Section 21.1-128 of the Code of the County of Chesterfield, 1978, as amended, is amended and reenacted to read as follows: Sec. 21.1-128. Special exceptions. The following uses may be allowed by special exception, subject to the provisions of section 21.1-14: (a) Same as specified for R-88 District. (b) t--.-1;.,.;.4... I ~+i,. ^.,., Temporary .......... manufactured or mobile homes, e.-..o,.,-~,* +,,., .... ,,,,,~,.,..,., ,.,~..,"4 ~ -~c,*~.~...,~..;, for a period not to exceed seven (7) years. At the expiration of the seven-year period, application may be made for renewal of the special exception. 1014:14729.1 MH16/wdp July 9, 1996 2 (7) That Section 21.1-281 of the Code of the County of Chesterfield; 1978, as amended, is amended and reenacted to read as follows: Sec. 21.1-281. Definitions. For the purposes of this chapter, the following words and phrases shall have the meanings respectively ascribed to them by this section: 000 Building: Any structure, including a permanent manufactured or mobile home. having a roof supported by columns or walls built for the support, shelter or enclosure of persons, animals, chattels or property of any kind;~ ex-ee~ The word "building" does not include a tent, temporary mobile home or temporary_ manufactured home. The word "building" includes the word "structure". oo o Dwelling or Dwelling Un/t: Any building or portion thereof providing complete independent permanent facilities for living, sleeping, eating and sanitation designed for or used exclusively as living quarters by one (1) family, but not including a tent, cabin, travel trailer, '""~':'~ ~' ........ cn~, .... '~ ~'"--~ or a room in a hotel or motel. A manufactured or mobile home shall not be considered a dwelling or dwelling unit unless it is a permanent manufactured or mobile home as defined by this ordinance ooo Mobile or Manufactured Home Subdivision: A subdivision, as defined by chapter 18.1 of this Code, which is designed solely for permanent mobile or manufactured homes. 0 o o Permanent manufactured or mobile home: Any manufactured or mobile home which is permitted by right in the zoning district in which it is located and for which a manufactured or mobile home permit or special exception is not required pursuant to section 21.1-124. 00o Temporary manufactured or mobile home: Any manufactured or mobile home which is not permitted by right in the zoning district in which it is located and which is allowed for a specified time limit with a manufactured or mobile home permit or 1014:14729.1 MI-I16/wdp July 9, 1996 Or.tS ZONING ORDINANCE AMENDMENT 2 SUMMARY SHEET Section Change 21.149 Requires any dwelling in a Residential (R-88) zoning district to have a masonry wall around the front, side and comer side to screen the internal support structure. The rear of the dwelling is not included to provide an opportunity to construct Florida rooms, em on wooden posts similar to the way decks are constructed. Porches, decks and other similar portions of the structure are exempted from this standard. 21.1-56 Same standard in Residential (R-40) zoning districts. 21.1-63 Same standard in Residential (R-25) zoning districts. 21.1-70 Same standard in Residential (R-15) zoning districts. 21.1-77 Same standard in Residential (R-12) zoning districts. 21.1-84 Same standard in Residential (R-9) zoning districts. 21.1-91 Same standard in Residential (R-7) zoning districts. 21.1-99 Same standard in Residential (R-TH) zoning districts except the term dwelling is replaced with building since the standard is meant to apply only to the exterior walls of the building not individual dwellings. 21.1-107 Same standard in Residential (R-MF) zoning districts. Again, dwelling is replaced with building. 21.1-122 Same standard in Residential (MH-2) zoning districts. The standard would apply to manufactured or mobile homes within mobile home subdivisions in this zoning district. 21.1-129 Same standard in Agricultural (A) zoning districts. The standard would apply to permanent manufactured or mobiles in thi.q district. MH19/wdp (3) (4) (5) (6) (7) (8) (9) (lO) Land that is cut off from the main parcel by an existing road, railroad, existing development, or a perennial stream. Subtract land area constituting roads and land within ultimate rights-of-way of existing roads (as del'reed by the transportation plan). Subtract any remaining land within the limits of the base flood area as def'med by section 21.1-36. Subtract land previously used in calculating the density of other adjacent subdivisions. Subtract any remaining land within the limits of resource protection areas as deffmed by this chapter. Equals base site area. Multiply base site area by 0.5. Equals base lots or residential units permitted on the site. Bonus provisions. Calculate acreage in special areas preserved from development. To qualify for credit toward bonus density, this land area must meet the following criteria: a. Land area must be exclusive of areas calculated above in subsections (1)--(6); and Land area must fully meet the Standards for Classification of Real Estate as Devoted to Open-Space Use Under the Virginia Land Use Assessment Law, as amended, adopted by the Director of the Department of Conservation and Historic Resources under the authority of section 58.1-3229 et seq. of the Code of Virginia; however, regardless of size, areas otherwise qualifying as real estate devoted to open space use are eligible for credit toward the bonus density calculation; and Land area must be subject to a recorded perpetual easement held by the county devoting such land to open-space use. (11) Multiply acreage meeting the above criteria by 1.0 to get bonus lots. (12) Total base lots and bonus lots to get total lots allowable. (b) Percentage of Lot Coverage: All buildings, including accessory buildings, on any lot shall 1014:14730.1 MH6/wdp July 9, 1996 03.4 side yard not less than thirty (30) feet. (f) Rear Yard: Each lot shall have a rear yard not less than fifty (50) feet in depth. ~gl Masonry. perimeter wall: The interior support structure of any dwelling shall be screened from the front, comer side and side by a masonry, wall constructed of brick, block, stone ~ r concrete. The director of planning may allow synthetic materials if he determines that they have the appearance and durability of brick, block, stone or concrete. This wall shall not be required around the outer edge of steps, porches, decks, cantilevers, bay. windows or similar portions of the dw~ (3) That Section 21.1-63 of the Code qf the Coun~ of ChesterfieM, 1978, as amended, is amended and reenacted to read as follows: Sec. 21.1-63. Required conditions. The conditions specified in this section shall be met in the R-25 District. (a) Lot Area: Each primary structure, together with its accessory structures, hereafter erected shall be located on a lot having an area of not less than twenty-five thousand (25,000) square feet and a front width of not less than one hundred twenty (120) feet. (b) Percentage of Lot Coverage: All buildings, including accessory buildings, on any lot shall not cover more than twenty-five (25) percent of the area of such a lot. (c) Front Yard: Each lot shall have a front yard having a depth of not less than fifty (50) feet. (d) Side Yard: Each lot shall have two (2) side yards, each having a width of not less than fifteen (15) feet. (e) Comer Side Yard: Each comer side yard shall not be less than forty-five (45) feet; except, that a comer lot back to back with another comer lot shall have a comer side yard not less than twenty-five (25) feet. (f) Rear Yard: Each lot shall have a rear yard not less than forty (40) feet in depth. Lg). Masonry perimeter wall: The interior support structure of any dwelling shall be screened from the front, comer side and aide by a masonry wall constructed of brick, block, stone o- concrete. The director of planning may allow synthetic materials if he determines that they have the appearance and durability of brick, block, stone or concrete. Thi.q wall .qhail not be require~_ around the outer edge of steps, porches, decks, cantilevers, bay windows or similar portions of 1014:14730.1 MH6/wdp July 9, 1996 (5) That Section 21.1-77of the Code of the Count_ of Cheste_r[ieM, 1978, as amended, is amended and reenacted to read as follows: Sec. 21.1-77. Required conditions. The following conditions specified in this section shall be met in the R-12 District: (a) Required Lot Area: Each dwelling, together with its accessory buildings, hereafter erected shall be located on a lot having an area of not less than twelve thousand (12,000) square feet and a front width of not less than ninety (90) feet. (b) Percentage of Lot Coverage: All buildings, including accessory buildings, on any lot shall not cover more than thirty (30) percent of the area of such a lot. (c) Front Yard: Each lot shall have a front yard having a depth of not less than thi~-five (35) feet. (d) Side Yard: Each lot shall have two (2) side yards, each having a width of not less than ten (10) feet. (e) Comer Side Yard: Each comer side yard shall not be less than thirty (30) feet; except a comer lot back to back with another comer lot shall have a comer side yard not less than twenty (20) feet. (f) Rear Yard: Each lot shall have a rear yard of not less than twenty-five (25) feet in depth. Lg] Masonry_ perimeter wall: The interior support structure of any dwelling shall be screenerl from the front, comer side and side by a masonry wall constructed of brick, block, stone or concrete. The director of planning may allow synthetic material.q ff he determines that they have the appearance and durability of brick, block, stone or concrete. This wall shall not be re~:luired around the outer edge of steps, porches, decks, cantilevers, bay windows or similar portions of the dwelling. (6) That Section 21.1-84 of the Code of the Coun~_ of ChesterfieM, 1978, as amended, is amended and reenacted to read as follows: Sec. 21.1-84. Required conditions. The conditions specified in this section shall be met in the R-9 District: (a) Lot Area: Each dwelling, together with its accessory buildings, hereafter erected shall be 1014:14730.1 MH6/wdp July 9, 1996 not cover more than thirty (30) percent of the area of such a lot. (c) Front Yard: Each lot shall have a front yard having a depth of not less than thirty (30) feet. (d) Side Yard: F. ach lot shall have two (2) side yards, each having a width of seven and one-half (7 1/2) feet; provided, that on any lot which was under one ownership on December 11, 1945, which lot has a from width of less than fifty (50) feet and when the owner thereof owns no adjoining land, the width of each side yard may be reduced to not less than ten (10) percent of width of such lot, but in no event shall the width of either side yard on any lot be less than five (5) feet. . (e) Comer Side Yard: Each comer side yard shall not be less than twenty-five (25) feet; except that subdivision lots recorded prior to April 1, 1974, shall observe comer side yards of fifteen (15) feet and a comer lot back-to-back with another comer lot shall have a comer side yard not less than fifteen (15) feet. (f) Rear Yard: Each lot shall have a rear yard not less than twenty-five (25) feet in depth. (g) Masonry perimeter wall: The interior support structure of any dwelling shall be screened from the from, comer side and side by a masonry_ wall constructed of brick, block, stone or concrete. The director of planning may allow symhetic materials if he determines that they have the appearance and durability of brick, block, stone or concrete. Thi~ wall shah not be required around the outer edge of steps, porches, decks, cantilevers, bay windows or similar portions of the dwelling. (8) That Section 21.1-99 of the Code of the Count_ qf Cheste_r[ield, 1978, as amended, is amended and reenacted to read as follows: Sec. 21.1-99. Required conditions. The purpose and goal of the following conditions is to result in a developmem which protects against overcrowding, undue, density of population, obstruction of light and air and which is attractive, convenient and harmonious. To this end, buildings should be designed to impart harmonious proportions and to avoid monotonous facades or large bulky masses. Townhouse buildings should possess architectural variety but enhance an overall cohesive residential character. Character should be achieved through the creative use of design elements such as balconies and/or terraces, articulation of doors and windows, sculptural or textural relief of facades, architectural ornamentation, varied rooflines, or other appurtenances such as lighting fixtures and/or planting. Townhouse rows of more than six (6) units shall be clustered and employ sufficient variety of setbacks between units to avoid monotonous facades and bulky masses. 1014:14730.1 MH6/wdp July 9, 1996 development plan. (k) Frontage on Public Street: All lots shall have frontage on a public street, or access thereto by common right-of-way within five hundred (500) feet. (1) Common Area: A minimum of twenty (20) percent of total gross acreage shall be provided as common open area, exclusive of driveways, parking areas, and recreational areas. Within this area, a minimum common area of five (5) feet in width shall be provided for each exposed side, front and rear of all lots except the side, front and rear of any lot or lots fronting or abutting a public street. (m) Common Areas and Ownership of Property: Common areas which are not contained in lots or streets conveyed to individual owner, shall be maintained by and be the sole responsibility of the developer-owner of the townhouse development until such time as the developer-owner conveys such common area to a nonprofit corporate owner whose members shall be all of the individual owners of townhouses in the development or to a nonprofit council of co-owners as provided under Code of Virginia, section 55-79.1 et seq. Such land shall be conveyed to and be held by such nonprofit corporate owner or such nonprofit council of co-owners solely for recreational and parking purposes of the owners of the individual townhouse lots in such townhouse development. In the event of such conveyance by the developer-owner to a nonprofit corporate owner, deed restrictions and covenants, in form and substance satisfactory to the county attorney, shall provide, among other things, that any assessments, charges and costs of the maintenance of such common areas shall constitute a pro rata lien against the individual townhouse lots, inferior in lien and dignity only to taxes and bona fide duly recorded deeds of trust on each townhouse lot. An applicant, seeking to subject property to townhouse development under this article whose ownership or interest in the property is held by a valid lease, shall provide for an initial term of not less than ninety-nine (99) years in such lease. (n) Recreational Area Required: An area conveniently accessible to and included within the development of not less than ten (10) percent of the gross acreage shall be provided for suitable recreational use by the occupants, and in no event shall less than one and one-half (1 ~) acres be provided. Recreational facilities, including active and passive recreation and community buildings shall be provided, as deemed appropriate during tentative subdivision approval. Issuance of occupancy permits for townhouses shall be in conjunction with the phasing of recreational facilities in accordance with the approved subdivision plan. (o) Architectural Plans and Landscaping Plans: In conjunction with scl~ematic plan submission, architectural renderings/elevations and landscaping plans shall be submitted to the planning commission for approval. ~.l Masonry perimeter wall: The interior support structure of any building shall be screened from the front, comer side and side by a ma.~onry wall constructed of brick, block, stone or c0ncre~e. The director of planning may allow synthetic materials if he determines that they have the ap_~ancz and durability_ of brick, block, stone or concrete. This wall shall not be required around the outei- edge of steps, porches, decks, cantilevers, bay windows or similar portions of the building. 1014:14750.1 MH6/wdp July 9, 1996 and gutters. All private driveways and parking areas shall be at least fifteen (15) feet from the right-of-way line of any existing or proposed public road, except those roads indicated on the general plan as major arterials where the setback shall be increased to fifty (50) feet, subject, however to the provisions of section 21.1-235 and section 21.1-236. (h) Roads: A second road access (public or private) shall be designed and constructed to a public road prior to occupancy of more than fifty (50) units. Additional accesses may be required where more than two hundred (200) units are constructed to be determined by the planning commission at the time of schematic plan approval. As used herein the term "access roads" shall be those roads which connect residential clusters to public roads. Access roads shall have a minimum pavement width of thirty (30) feet. All other private streets and driveways shall have a minimum width of twenty-four (24) feet. (i) Recreation Area Required: An area conveniently accessible to and included within the development of not less than ten (10) percent of the gross acreage shall be provided for suitable recreational use by the occupants, and in no event shall less than one and one-half (1 ih) acres be provided. Recreational facilities, including active and passive recreation and community buildings shall be provided, as deemed appropriate during schematic plan approval. Issuance of occupancy permits for multifamily dwelling units shall be in conjunction with the phasing of recreational facilities in accordance with the approved schematic plan. (j) Compatibility With Adjacent Properties. Compatibility between any multiple-family project and adjacent properties shall be ensured by providing a buffer area as required through schematic plan approval. (k) Masonry_ perimeter wall: The interior support structure of any building shall be screened from the front, comer side and side by a masonry_ wall constrUcted of brick, block, stone or concrete. The director of planning may allow synthetic materials if he determines that they have the appearance and durabili _ty of brick, block, stone or concrete. This wall shall not be required around the outer edge of steps, porches, decks, cantilevers, bay windows or similar portions of the building. (1 O) That Section 21.1-122 of the Code of the County of ChesterfieM, 1978, as amended, is amended and reenacted to read as follows: Sec. 21.1-122. Required conditions. (a) Required Lot Area and Width: Each lot shall be not less than seven thousand (7,000) square feet in area and fifty (50) feet in width, measured at a line thirty (30) feet from the front property line; except, that a lot for a double-wide manufactured or mobile home shall not be less than sixty (60) feet wide. (b) Required Side Yards: Each lot shall have a side yard of seven and one-half (7 ih) feet; except where a side yard is adjacent to a public street, then such side yard shall be thirty (30) feet. lO14:14730.1 MH6/wdp July 9, 1996 -12- (e) Rear Yard: Same as specified for R-88 District. (f) Required Lot Area: Each primary structure, together with accessory structures, hereafter erected shall be located on a lot having an area of not less than forty-three thousand five hundred sixty (43,560) square feet and a width of not less than one hundred fifty (150) feet. Lg~ Masonry perimeter wall: The interior support structure of any dwelling shall be screened from the front, comer side and side by a masonl3r wall constructed of brick, block, stone or concrete. The director of planning may allow synthetic materials if he determines that they h~ve the appearance and durability of brick, block, stone or concrete. This wall shall not be required around the outer edge of steps, porches, decks, cantilevers, bay windows or similar portions of the dwelling. (g) ~) Exemptions: (I) The requirements of this section shall not apply to any lot of record created prior to May 26, 1988. Lots exempted by this subsection shall comply with the requirements of section 21.1-70, except that each lot shall have a front yard having a depth of not less than one hundred (100) feet. (ii) The front, side, comer and rear yard requirements of this section shall not apply when a variance has been granted authorizing a dwelling on a lot without public road frontage or when the existing dwelling was constructed on a lot without public road frontage prior to the April 28, 1976 requirement for public road frontage. Lots exempted by this subsection shall comply with the front, side, comer and rear yard requirements of section 21.1-70. (iii) Any addition to a primary structure shall be set back from the ultimate right of way at least the same distance as the primary structure or the required front yard setback whichever is less. In the event that the primary structure is set back less than forty (40) feet from the ultimate right of way, then the addition shall be required to be set back at least forty (40) feet from the ultimate right of way. (12) That this ordinance shall become effective immediately upon adoption. 1014:14730.1 MH6/wdp July 9, 1996 040 CHESTERFIELD COUNTk BOARD OF SUPERVISORS AGENDA August 28, 1996 Item Number: Meeting Date: Page t of ! ~.~.~.~. Subject: Request for a Permit to Stage a Fireworks Display at the Woodlake Pavilion/Amphitheater on September 1, 1996 County Administrator's Comments: CountyAdministrator: BoardAction Requested: Staff recommends approval of the fireworks display permit. Summary of Information: Karen Maynard-Moghaddas of the Woodlake Community Association, has requested permission from the Board to stage a fireworks display at the Woodlake Pavilion/Amphitheater on the Woodlake side of the Swift Creek Reservoir on September 1, 1996 at 8:45 p.m., with a rain date of September 7, 1996. Mr. William Bulifant, III, of Dominion Fireworks has previously conducted similar displays elsewhere in the County and will personally discharge the fireworks. Ms. Maynard- Moghaddas has submitted evidence of a fireworks liability insurance policy in the amount of $1,000,000 which names the County as an additional insured. Lt. Robert E. Lukhard, Fire Prevention Bureau, has reviewed the request and has indicated that the proposed display meets all applicable criteria under the Fire Prevention Code° Attachments: Steven L. Micas ~-] Yes No Title: County Attorney 1205:14927.1 # 041 CHESTERFIELD CO UNTY BOARD OF SUPERVISORS P.O. Box 40 CH ESTERFIELD, VIRGINIA 23832-0040 HARRY G. DANIE~ CHAIRMAN ARTHUR S. WARREN, VICE CHAIRMAN CLO~R HI~ DIS~ICT J. L MCHA~, III aERMUOA DIS~ICT WHA~Y M. COVERT Application for Fireworks Display LANE B. RAMSEY EDWARD a. BARBER (Prin~ or Type All Information) COUNTY ADMINISTRATOR ~,DUO~,A~ O, STR,OT /,l~ /'~, /~. ? ~" Date of Application: ~1~ /~ ' "" ~/~ Date Event N~e: %~]C~C ~(3~'~/q; · : ~''~ " Time of Fire&rks: ' ~" ~i~ R~in~ Date: ~noo,ing si,e/ulspiay : ' ('include Sponsoring Organization: k~~~~ ~~U~;~ wor one: 737 ome one: Person Coordinating Fireworks, ~~,~. ! Company Responsible for Shooting:__ Mailing Address: City: State: Zip: Work Phone: After Hours: Shoo,ers Name Note: Attach a list of fireworks to be used in the display. Attach a copy of the certificate of insurance. Include a site drawing noting discharge site, spectator viewing area, parking and any nearby structures. Should you have any questions, call the Fire Prevention Bureau' at 748-1426. 5. Return application to: Chesterfield Fire Prevention P.O. Box 40 Chesterfield, VA Applicant's Si~natu ~.~ ~ t ~ -- (office use only) Remarks: Site suitable for display pending County Attorney and Board of Supervisors Approval. Site unsuitable. Fire Official:~., Date: ~/~ Event Representative: Date: 06, 11 '9 06/12/96 23:24 10:21 358 8206 AYER$ & STOLTE ~ ~. C. A. OO2 W OODL COMMUNITY ASSOCIATION 14900 Lake Bluff Parkway * Midlothian, VA 23112 June lg, 1996 Claarli¢ Ayers, Aycrs & Stoltc c/o The Lake.*, on 360, Inc (Frank Hancock) 710 N. Hamilton Stree~ ~chmond, VA RE: Woodla~t Commu~ity Ag$ot?ialiou Fircworks from ~kePointc TOxvllhollles property Dear Gharlie, Wc would be interested in using the same area for .qimoting our aunual Lsbor Day fireworks 0how as you so g~aeiou*ly allowed us Io use I~t yc, r · th~ und~vMopefl piece of land locate0 at ~kePointe Townbomes (see attached map). This year's 6ate is $I~DAY, Septentber tat at g:4~ pm. we have contraele~ Dominion Fireworks to do file show and riley have indicaled that lhey woulO need use that area bedroll Iht hours of Tpnl and If)pm. ghoul0 lhcee i~ .ercsted in using flint area on Ibc l'olluwlng SATUI[DAY, Septemher ?th, at g:l$ pm. ,kc last year, Dm]union FireworL~ would be naming the Woodlake Communily Association and eumelC The ~kes on 360, lnc,~in i~ Cenificale of Insurance should we use your locadon- gtceable to you, please sign below to i]ldicalC yot~r ,q~proval ossibly convenient, as we are applying ~or a Fireworks Permit from upc~i.qo~ and Fire Depa~menl at their July Many thaflk~ and we look forwzr~ to hearing from you (804) 7394344 ' FAX [804) 739,5157 M~MRER COMMUNIqlW A...,S$O¢IATIONK I Ig!~'TITI$'T~ 06/11/96 2~:2~ "~804 06/12/96 10:22 '~8047395 AYERS & STOLTE ~. C. ^. JUL--10-96 WEI) 02 .' 1_~ PM FAX MESSAGE TO ; LT. L. UCKARD FIRE MARSHAL. L-:S OFFICE CHES'FERFILI..-D FIRE DEPARTMENT F-ROM ; W.G. BULIFANT DOMINION FIREWORKS, INC. DATE MESSAGE ,]UL.Y 10, 1996 RFFF. TO I:-' I REWORK DISPLAY AT WOODt. AKE L. ABOR DAY: THE FOLLOWING SHEL. L SIZES WIL BF FIRED: 2.5 INCH 3 INCH 4 INCH B~.. IN THE CERTIFICATE OF INwLRAN[,E WIL. L OFFICE THIS COMING MONDAY, MY F'OL. ICY PEr:' D IS FrROM JULY 15 THRU JULY 15, MY AGENT ASSURED THIS, SO AS SOON AS I RECIEVE T~' I WILL. FAX IT TO YOU. THE POLICY WIL. L BE WITH THE SAME COMPAN'" ~S TFIE PAST 10 YEARS. A COPY OF THE RENEWAl' WILL FOLL. OW. ALSO: REFF'. TO THE []L. OVEFd-EAF DISF'ALY OF 'HE 5 TH OF JUL. Y, MY OF:'ERATOR HAD TO STOP T? SH(]W JUST BEFORE THE FiNAL. E, THEIR NAS A CHA'] ~ IN THE WIND, EVE~ON-: L. NDERSTOOD, OTHER TH~ THAT NO PROBLEMS- THANK YOLJ AND YOUR DEPT. FOR AL.L OF THE ~L_P. P.O1 Certificate N~'' '.erI 1 CERTIFICATE OF INgURANCE FIREWORK8 DISPLAY CO MPAN Y t NAHE & ADORE88 OF INSUREDI Dominion Fire~orks, Inc, P 0:4ox 3015 Petersburg~ VA 23805 __EB/I:IlaB~..CQ~EBel3E-.- ToM, E, Insurance Company POL ICY NO. I 6LG7388;3 LIABIL!TYoLIHITI Ik888:8118 ........... AGOt ........... CLass ~ .......... POLICY RIO FroI 07/15/96 Tot 07/15/9T ADDITIONAL INSU~{" #1 Coanty of Chesterfield, V' .tJ-~ia #2 Wooclla~9 Coemmmit¥ ~s~J." Lon ~3 T~ L~es on 360, Inc. T,H,E, Insurance FlreF ~s Fund Company [n~u~ ~ce Company 6LX?3884 X$ 60 jl 50 ~.X Ce'{ ' [:. XC es~ OT ~;L~~ ............. ~2~.~- ~g~ ......... ~ .........................~--. .... OT/15/96 D7/15/96 07/15/97 . - COMBINED SINGL~ LIMIT In ~he even~ of any made, iai cha~ge in, o~ ca~cella{io~ of ~ai~ .oilcy(ies), ~he Co~panY wit~ e~deavor to give written no~lce ~o ~h~ certificate is Issued, bu~ f~/iure ~o give such no~ice sh~i[ [i~biLi~y or obilga~ion upon the co~pany. '~t~ 1,1g95 NAME & ~DRE~8 OF CERTIFICATE ~L~E~: DATE OF ~I~PLAYI RAIN DATE: 14~00 ~ Bi~ ~Y DI~PLAY: ' ~ithlothl~, V~ginia I~ i~ ~ condition of ~he policy that ~[~ displays be reported s hours In advance of ~he display da~e. [ea~ ~4 - v ~or ~Gga~iveLy alnende, ~ ?ends or aL~ers he c. ove~a9 - * j~ dis Lays co ~lag ' the policy ~b~a.~+~{uen~ ~{~_~ ~.['~i;."~f ~he disp{aY are the respons' . LiLy of the spo~<~.or Lng qt~a~iza~i~ ~_c~~ ~thority granting_a, re'alt a the Named hv t~{e Named in~at'eu~or a,~.~-~Iy~:~. .... ~ina out o~ t~e nag tence ~f the · ed but only as r sp , s acting ~n the c... ~.t'Se and scope lasur ~ .. or the Named Insured s employee - n In": ..~endent Named lnsme~ ..... , *~=~. == additional Named. ZnsR~e~ {_[ of their ~ep[~yme~}~: --~-, -~ v aa h [f Of the . - 'e the dispta, -.. _aha . the Cpnt~acto~ Nh~ f~ ~ a~ failure te pot~ce · . · ' n e dams mot apply to Y T~,.~nsu~]~ ~.~,~ ~,-isina there from, a Coverage under the policy 16 conditioned upon full compliance ~ith aL [ applicable National Fire Protection AssociatiO~ (NFPP codes and standards in effect e~ the tine of ~he dispLaY, This certificate Is not vaLid unless aa original signature apP' ':'fa below, (Copies Not VaLid,) n gPFCIALTY INSURANCE, INC. Meeting Date: CHESTERFIELD COUNT~ BOARD OF SUPERVISORS AGENDA August 28, 1996 Item Number: Page t of t 8.B.5.b. Subject: Request for Permit to Stage Fireworks Display at 3810 Old Gun Road West (Bellona Arsenal), Midlothian, Virginia, on October 12, 1996 County Administrator's Comments: CountyAdministrator: BoardAction Requested: Summary oflnformation: Torrance Hoover has requested permission from the Board of Supervisors to stage a fireworks display on his private property at 3810 Old Gun Road West (Bellona Arsenal), Midlothian, Virginia 23113, on October 12, 1996, with a rain date of October 13, 1996. Mr. Hoover has significant pyrotechnical experience and will personally discharge the fireworks display. Mr. Hoover has assisted in the staging of similar displays on the same property each year for the last eleven years, except 1993, without incident. He has obtained a liability insurance policy naming the County of Chesterfield as a co-insured party in the amount of $1,000,000. Lt. Robert E. Lukhard, of the Fire Marshal's Office, reviewed this fireworks request and indicated that it meets the criteria under the Fire Prevention Code. Preparer: ' t ~ ~Micas ---]Yes County Attorney 1205:15317.1 # 04g Attachments: No ~OARD OF SUPERVISORS HARRY G. DANIEL, CHAIRMAN DALE DISTRICT ARTHUR S. WARREN, VICE CHAJRMAN CLOVER HILL DISTRICT J. L McHALE, III BERMUDA DISTRICT RENNY B. HUMPHREY MATOACA DISTRICT EDWARD B. BARBER MIDLOTHIAN DISTRICT Date of Application: CHESTERFIELD COUNTY.... P.O. Box 40 CHESTERFIELD, VIRGINIA 23832-00,~0 Fire Prevention (804) 748-1426 ' ' * Application for Fireworks (Print or Type Ail Info~t~) July 29, 1996 LANE B. RAMSEY COUNTY ADMINISTRATOR Event Name: Birthday Celebration Date: October 12, 1996 Time of Fireworks: 9:00 PM Rain Date: October 13, 1996 Event Location: 3810 Old Gun Road West (Bellona Arsenal) Shooting site/Display area: Riverfront on the James River ( include map) Sponsoring Organization: Owner Person In Charge of Event: Mailing Address' city: Richmond Work Phone: Torrance Hoover 10700 Trade Road 794-3700 State: VA Home Phone: Zip: 23236 320-8599 Person Coordinating Fireworks: (for the sponsor) Mailing Address: City: Richmond Work Phone: Torrance Hoover 10700 Trade Road State: VA Zip: 23236 Home Phone: 320-8599 794-3700 Company Responsible for Shooting: Torrance Hoover Mailing Address: 10700 Trade Road City: Richmond Work Phone: 794-3700 Shooters Name: State: VA Zip: 23236 After Hours: 320-8599 Torrance Hoover Providing a FIRST CltOICE community through excellence in public service. Note: 1. Attach a list of fireworks to be used in the display. 2. Attach a copy of the certificate of insurance. 3. Include a site drawing noting discharge site, spectator viewing area, parking, and any nearby structures. 4. Should you have any questions, call the Fire Prevention Date: Bureau at 748-1426. Return application to: Chesterfield Fire Prevention P. O. Box 40 Chesterfield, VA 23832 7-29-96 Print Name: Torrance Hoover (office use only) Remarks:-~,~P- /-~~/ ~.~. '-~'~t~ _~'~,w~ ~/;~,~/ ~ ~ Site suitable for display pending County Attorney and Board of Supervisors approval. Site unsuitable. Fire Official:~. ~~ Event Representative: Date: Date: CERTIFICATE OF INSURANCE This certifies that [] STATE FARM FIRE CASUALTY COMPANY, Bloomington, Illinois [] STATE FARM GENERAL INSURANCE COMPANY, Bloomington, Illinois insures the following policyholder for the coverages indicated below: Name of policyholder HOOVER, TORRANCE D & JILL R Address of policyholder'~0700 TRADE ROAD, RICHMOND, VA 23236 Location of operations Description of operations The policies listed below have been issued to the policyholder for the policy periods shown. The insurance described in these policies is subject to all the terms, exclusions, and conditions of those policies. The limits of liability shown may have been reduced by any paid claims. LIMITS OF LIABILITY (at beginning of policy period} POLICY PERIOD POLICY NUMBER TYPE OF INSURANCE Effective Date Expiration Date Comprehensive ........................................ . .B.u..s! _n_e_s_ _s__L_ [a_.b.~!~.t y. .............................................................. This insurance includes: [] 46 CM-0244-7 Products - Completed Operations [] Contractual Liability [] Underground Hazard Coverage [] Personal Injury [] Advertising Injury [] Explosion Hazard Coverage [] Collapse Hazard Coverage [] General Aggregate Limit applies to each project EXCESS LIABILITY [] Umbrella [] Other POLICY PERIOD Effective Date Expiration Date 10/08/95 10/08/96 10/08/96 i i 0/'08/'-.-.-37 POLICY Effective Date =ERIOD Expiration Date Workers' Compensation and Employers Liability POLICY NUMBER TYPE OF INSURANCE 46 CD-7570-6F HOMEOWNER EXTR~ Each Occurrence $ General Aggregate $ Products - Completed Operations Aggregate $ BODILY INJURY AND PROPERTY DAMAGE BODILY INJURY AND PROPERTY DAMAGE (Combined Single Limit) Each Occurrence $ 1 , 000,000.00 _ Aggregate $ Part I STATUTORY Part 2 BODILY INJURY Each Accident $ Disease Each Employee $ Disease - Policy Limit $ LIMITS OF LIABILITY (at beginning of policy period) 12/22/95 12/22/96 c _ ~,b~k~,T?AJ~M~,~, 0 0 ~ 5 9 8 0 0.0 0 ADDL INSURED: COUNTY OF CHESTERFIELD. RE: FIREWORKS DISPLAY ON 10/12/96 Nan andAddressofCertific~eHolder COUNTY OF CHESTERFIELD CHESTERFIELD COUNTY ATTORNEY P O BOX 40 CHESTERFIELD, VA 23832 558-994 a.2 Rev. 12-91 Printed in U.S.A. If any of the described policies are canceled before its expiration date, State Farm will try to mail a written notice to the certificate holder days before cancellation. If, however, we fail to mail such notice, no obligation or liability will be imposed on State Farm or its agents or representa- rives. ~ign~ture~ofo Au t h/9~Rep~ese n~ative AGENT(/' 07/31/96 Title Date Agent's Code Stamp L W FLINN 2798 ,H O R GlSTRONG REFINERS AND MANUFACTURERS OF PRECIOUS METAL PRODUCTS SINCE 1912 10700 TRADE ROAD · RICHMOND, VA 23236 · (804) 794-3700 ! 7F GOLDEN RULE REFINERS SINCE 1912 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: August 28, 1996 Item Number: 8.B.6. Subject: Appropriation for the Hopkins Road Reconstruction Design Project County Administrator's Comments: County Administrator: Board Action Requested: The Board is requested to appropriate an additional $50,000 from anticipated VDOT reimbursements for the Hopkins Road Reconstruction Design project. Summary ofinformation: In June, 1994, the Board appropriated $200,000 in anticipated VDOT reimbursements for the Hopkins Road Reconstruction Design Project. The design cost will exceed $200,000 because of additional work to address citizen concerns. An additional $50,000 should be appropriated in anticipated VDOT reimbursements. Recommendation: Staff recommends the Board appropriate $50,000 in anticipated VDOT reimbursements for the Hopkins Road Design project. District: Dale Preparer: .J. McCracken Agen2 6 8 Attachments: Yes Title:Director of Transportation No # 043 ROUTE 288 LAUREL OAI~ R'O-Kfi HOPKINS ROAD RECONSTRUCTION LOCATION OF RECONSTRUCTION CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of Meeting Date: August 28, 1996 Item Number: 8.B.7. Subject: Transfer of Funds for Preliminary Engineering for the 1-295/Meadowville Road Interchange County Administrator's Comments: County Administrator: ~ Board ActionRequested: The Board is requested to transfer $85,000 for the preliminary engineering for the 1-295/Meadowville Road interchange. Summary of information: Background: In December, 1995, the Board appropriated $84,695 and transferred $414,305 for the design of the 1-295/Meadowville Road interchange. The design is currently underway. To obtain Federal Highway Administration approval of the design, it is anticipated that auxiliary lanes along 1-295 will have to be included in the design. An additional $85,000 is needed to finish the construction plans for the interchange with the auxiliary lanes. Recommendation: Staff recommends the Board transfer $85,000 from the General Road Improvements Account to the 1-295/Meadowville Road interchange design project. Preparer: Attachments: "~'. J. McCracken Agen2 6 9 Yes Title:Director of Transportation No 045 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meeting Date: August 28, 1996 Item Number: Budqet and Management Comments: The FY97 Adopted Budget and CIP includes $500,000 for general road improvements. To date the Board has approved five transfers from this source in the amount of $310,000 ($70,000 for sidewalks at Hopkins Road and Monacan/Gordon Elementary; $70,000 for Celestial Lane and Spruce Avenue projects; $50,000 as a supplemental match for FY96 state funds for the Centre Street project; $25,000 as a donation to the Richmond Chamber of Commerce for promotion of Construction of Rt. 288, and $95,000 for Millside Emergency Access). If the Board approves an additional transfer in the amount of $85,000 (for the preliminary engineering for the 1-295 Meadowville Road Interchange), the available balance in the General Road Improvements account will be approximately $105,000. Preparer: J'a~n~s~J'. L. Stegmaier Title: Director, Budget and Mana.qement 0,!.6 ./ 1-295/Meadowviile Road Interchange III I CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 3 Meeting Date: August 28, 1996 I I Item Number: 8.B.8. Subject: Restart of Construction for Center Pointe Fire Station #16. County Administrator's Comments: County Administrator= Board Action Requested:. Approve termination of construction contract with Viking Enterprise, Inc.; Approve award of construction contract to Woolfolk Construction, Inc.; Approve Change Order to contract with DJG, Inc.; Transfer funds in the amount of $328,427. Summa~oflnformation: The construction contract with Viking Enterprise, Inc. for the construction of Center Pointe Fire Station is being terminated due to problems with the quality of construction. Woolfolk Construction, Inc. has been selected as the contractor to complete the project; award is recommended in the amount of $1,842,302. The design professionals for the project, DJG, have and will incur additional costs due to the stop work order and during the restart of construction. DJG's inspections, reporting, documentation, and consultation with the County on alternatives to move this project forward have been above the normal construction administration phase scope of work. Approval of a change order to DJG's contract in the amount of $49,000 is recommended. (Continued) ~. _~ ' Preparer: / .......... :[~ ......~ ~ . Francis Pitaro Title: Director1 General Services Attachments: ---]No 04,J~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of $ Meefing Date: August 28, 1996 Item Number: The stop work order has resulted in increased costs to the project. Accordingly, a transfer of funds in the amount of $328,427 is requested. Allocation of this increase is detailed below. Construction Contract Professional Services Total $269,427 $ 59,000 $328,427 Demolition of the masonry walls began August 19 and is well underway. New construction will begin by the first week in September. The Fire Station will now be completed in July 1997. In the meantime the Fire Department is providing both fire and rescue service from rented facilities near the new station. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page $ of 3 Meeting Date: August 28, 1996 Item Number: Bud.qet and Mana.qement Comments: An estimated $328,427 will be required to complete the Center Pointe Fire Station. Of this amount, $214,300 will be transferred from the Centralia Fire Station (which was approved for a like amount in CDBG funds) and $114,127 will be transferred from the Northern Area Entrance Expansion project. These funds will cover the additional costs incurred due to termination of the contract with Viking. Staff recommends transfer of funds in the amount of $328,427 to enable construction to continue on the Center Pointe Fire Station. Preparer: rn~s Jfi_. Stegmaier Title: Director, Budget & Management 050 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page! of ~. Meeting Date: August 28, 1996 Item Number: 8.B.9. Subject: State Road Acceptance County Administrator's Comments: Board Action Requested: Summary of Information: BERMUDA: Ascot Forest CLOVER HILL: Bexley, Section 15 Bexley, Section 16 Preparer: Richard M~cEffish, P.E. Attachments: Yes ~ No Title: Director. Environmental Engineering # 0ol TO: FROM: SUBJECT: MEETING DATE: Board of Supervisors Department of Environmental Engineering State Road Acceptance - Ascot Forest August 28, 1996 Heathstead Road Kingstream Lane Old Cheshire Lane Royal Mews Court ASCOT FOREST Vicinity Map 05;8 TO: FROM: SUBJECT: MEETING DATE: Board of Supervisors Department of Environmental Engineering State Road Acceptance - Bexley, Section 15 August 28, 1996 Walhala Drive Ashcroft Way Walhala Circle BEXLEY, SECTION 15 Vicinity Map TO: FROM: SUBJECT: MEETING DATE: Board of Supervisors Department of Environmental Engineering State Road Acceptance - Bexley, Section 16 August 28, 1996 Ashcroft Way BEXLEY, SECTION 16 Vicinity Map CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Meetin~ Date: August 28, 1996 Subiect: Approval of Award of Contract and Transfer of Athletic Complex and Manchester High School. Item Number: Page 1 of 2 8.B.lO. Funds for Construction of Restroom/Concessions at Warbro County Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisors is requested to transfer $180,000 from the Capital Reserve to County Capital Projects to fully fund construction of restroom/concessions at Warbro Athletic Complex and Manchester High School and to authorize the County Administrator to execute a contract in the amount of $411,700 with Brooks and Company for construction of restroom/concession facilities. Summary of Information: Staff recommends award of contract in the amount of $411,700 to Brooks and Company for the construction of restroom/concession buildings at the Manchester High School youth baseball/softball complex and the Warbro Athletic Complex. Partial funding in the amount of $279,000 has been allocated to Parks and Recreation to construct the buildings. In addition, site work in the amount of $80,000, which is funded in the FY99 CIP, needs to be completed prior to construction of the Manchester High School restroom/concession. The project bids came in over estimated costs due to the current volatility of the construction market. Preparer: ' ~xJ~k'~(,~.~K''~-- Title: Director, Parks and Recreation Michael S. Golden Attachments: [Yes No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meeting Date: August28, 1996 Item Number: Bud.qet and Mana.qement Comments: In the CIP work session on April 10, 1996, $279,000 was moved from FY99 to FY97 to enable Parks and Recreation to build restroom/concession facilities at Manchester High School and Warbro Athletic Complex. Bond funding for associated drainage improvements in the amount of $80,000 is included in the FY99-2001 timeframe in the Adopted CIP. Parks and Recreation has received bids for the construction of the restroom/concession facilities and for associated drainage improvements. (Bid separately, Warbro Athletic Complex is $195,700 and Manchester is $217,700). In order to complete the facilities at both locations, an additional $180,000 (rounded) is needed. Currently, $234,729 is available in the two projects. A transfer from the Reserve for Capital Projects of $180,000 for these facilities and $410,800 for the Animal Control Shelter project will leave an approximate balance in the Reserve of $2,065,000. Preparer: ames J. ~'. Stegmaier Title: Director, Budget & Management CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meeting Date: August 28, 1996 Item Number: 8. B. 11. a. Subject: Request permission to apply for a one year federal grant to analyze and problem solve robberies in Chesterfield County. County Administrator's Comments: County Administrator: Board Action Requested: The Police Department requests permission to apply for a federal COPS grant. Summary of Information: This grant program will build on the problem solving approaches many communities have used in recent years. This involves analyzing incidents of specific crimes, so that comprehensive, tailored strategies can be developed to prevent future crime. This grant will allow the Police Department to provide overtime, hire a part-time position, enhance computer technology and training for police department personnel. The total federal request is $96,510. There is no local cash match. Preparer: _~/'~'~/~ /~~~ Title: Colonel Carl R. Baker Attachments: Yes ~-~ No Chief of Police CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page A__ of ~' Meeting Date: August 28, 1996 Item Number: Subject: Request permission to apply for a one year federal grant to pilot a peer counseling program for the Police Department. County Administrator's Comments: County Administrator:__ Board Action Requested: The Police Department requests permission to apply for a federal grant. Summary of Information: Part of any police officer's job description is handling crisis or trauma, often repressing feelings and continuing with everyday activities. Those repressed feelings, when not dealt with, can lead to stress, job burn out, post-traumatic stress disorder, marital and family problems, substance abuse, serious illness and even death. This grant will allow the Police Department to hire a consultant to develop a peer counseling program and train officers to be peer counselors. The total federal request is $41,955 and the local in kind match of $41,950. Preparer: ~'~" /~ "~----- Title: Colonel Carl R. Baker Attachments: Yes I ~ No Chief of Police CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page ~. of ,Z Meeting Date: August 28, 1996 Item Number: 8. B. 11. c. Su~ect: Request permission to apply for local law enforcement block grant program. County Administrator's Comments: County Administrator: Board Action Requested: The Police Department grant. requests permission to apply for a federal Summary of Information: In June the Police Department was notified that Chesterfield County was eligible to apply for a direct award of $70,617 to be used for law enforcement purposes. The grant requires a $7,846 cash match for a total of $78,463. We will be notified of approval in September for this one year grant. Preparer: ~~-' /~ '~~-~-~'~ Title: Colonel Carl R. Baker Attachments: No Chief of Police CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: August 28, 1996 Item Number: 8. B. 12. a. Subject: Request for Permission to Install Water Service for an Existing Residence off of Brandywine Avenue County_ Administrator's Comments: County Administrator: Board ActionRequested: Staff recommends approval subject to the execution and recordation of an agreement acceptable to the County Attorney. Summary_ of Information: Pinkie R. Foreman has requested to extend a private water service within a private water easement to serve a residence at 9500 Brandywine Avenue. This request has been reviewed and staff recommends approval subject to the execution and recordation of an agreement acceptable to the County Attorney. District: Bermuda John W. Harmon Attachments: Yes No Title: Right of Way Manager 060 r VICINITY SKETCH .. REQUEST FOR PERMISSION TO INSTALL WATER SERVICE FOR AN EXISTING RESIDENCE OFF OF BRANDYWINE AVENUE PINKIE R FOREMAN 061 KINGSDALE $? 10'x10' PUBLIC WATER EASEMENT Ethel B. Volley 081-12-(7)3-01-21 2801 Kingsdale Rd. D.B.~4~ PG.4m M~muerite F Christian ~/ D.B.1872 PG.165~ ~ ~1 0,58 ACRES 64.51' N81'16,00~ O' 21B I / I 21C PLAT SHOWING A 10'x10' PUBUC WATERLINE EASEMENT AND IO'(FOOT) PRIVATE WATERLINE EASEMENT, ACROSS 2801 KINGSDALE ROAD AND 9¢10 BRANDYWINE AVENUE, BERMUDA DISTRICT, CHESTERFIELD COUNTY VIRGINIA. INFORMATION ON PLAT BASED ON SUBDIVISION PLAT FOR A RESUBDIVISION OF LOT 21 BLOCK 10 SECTION 3 OF QUAIL OAKS DA'lED JUNE 9, 1972 PREPARED BY J.K. TIMMONS AND ASSOC, ENGINEERS-PLANNERS-SURVEYORS. UTILITIES DEPARTMENT f'~ CHESTERFIELD COUNTY, VIRGINIA ~ 1 "=,50' I DA'IR I CHECKED BY: 8/~3/96 [ ~ D~WING NO. os~-~ I CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: August 28, 1996 Item Number: s.B. 12. b. Subject: Request for Permission to Install a Water Service for an Existing Residence off of Brandywine Avenue County Administrator's Comments: County Administrator: Board ActionRequested: Staff recommends approval subject to the execution and recordation of an agreement acceptable to the County Attorney. Summary. of Information: Marguerite F. Christian has requested to extend a private water service within a private water easement to serve a residence at 9410 Brandywine Avenue. This request has been reviewed and staff recommends approval subject to the execution and recordation of an agreement acceptable to the County Attorney. District: Bermuda Jo~n W. Harmon Attachments: YesI Title: Right of Way Manager VICINITY SKETCH REQUEST FOR PErmISSION TO INSTALL A WATER SERVICE FOR Ah/EXISTING RESIDENCE OFF OF BRANDYWINE AVENUE '" ~RGUERITE F CHRISTIAN 064 ;7 0 0 I NOTE: INFORMATION ON PLAT BASED ON SUBDIVISION PLAT FOR A RESUBDIVISION OF IOT 21 BLOOK 10 SECTION :5 OF QUAIL OAKS DA~ED ~JNE 9, 1972 PREPARED BY J.K. llMMONS AND ASSOC. ENgINEERS-PLANNERS-SURVEYORS. KINGSDAL ~5' ROAD lO'xlO' PUBLIC WATER EASEMENT Ethel B. Volley 081-12-(7)3-01-21 2801 Kingsdole Rd. D.B.143 PG.481 21 0.86 ACRES 01' 21B 0.58 ACRES / I 50' F /W 0 I PLAT SHOWING A lO'xlO' PUBLIC WATERUNE EASEMENT AND IO'(FOOT) PRIVATE WATER EASEMENT, ACROSS 2801 KINGSDALE ROAD, BERMUDA DISTRICT, CHESTERFIELO COUNTY VIRGINIA. UTILITIES CHESTERFIELD 1"--50" DATE TAX IdAP 081 --12 DEPARTMENT f~ COUNTY, VIRGINIA ~ REVISIONS ~ BY: . _. wj KIP I DI~WlNO NO. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: August 28, 1996 Item Number: 8. B. 12. c. Subject: Request Permission to Construct a Sidewalk and Concrete Curb and Gutter within a Proposed 16' Sewer Easement County_ Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors grant Mr. and Mrs. R. Earl Johnson permission to construct a sidewalk and concrete curb and gutter within a proposed 16' sewer easement; subject to the execution of a license agreement. Summary. of Information: Mr. and Mrs. R. Earl Johnson have requested permission to construct a sidewalk and concrete curb and gutter within a proposed 16' sewer easement. This request has been reviewed by staff and approval is recommended. District: Midlothian ~ohn W. Harmon Attacknnents: Yes No Title: Right of Way Manager VICINITY SKETCH REQUEST PErmISSION TO CONSTRUCT A SIDE[qALK AND CONCRETE CURB AND GUTTER WITHIN A PROPOSED 16' SEWER EASEMENT MR & MRS R EARL JOHNSON MS W~ PINE ,o'0¥ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: August 28, 1996 Item Number: 8. B. 12. d. Subject: Request Permission to Construct a Gravel Driveway within an Existing 20' Drainage Easement County_ Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors grant Mr. and Mrs. R. Joseph Hopcroft permission to construct a gravel driveway within an existing 20' drainage easement; subject to the execution of a license agreement. Summary. of Information: Mr. and Mrs. R. Joseph Hopcroft have requested permission to construct a gravel driveway within an existing 20' drainage easement. This request has been reviewed by staff and approval is recommended. District: Matoaca ~ohn W. Harmon Attachments: Yes No Title: Right of Way Manager # 069 VICINITY SKETC .. REQUEST PEP~ISSION TO CONSTRUCT A GRAVEL DRIVEWAY WITHIN AN EXISTING 20' DRAINAGE EASEMENT ~.R AND ~'~RS R JOSEPH HOPCROFT BEACH ESl'S 070 -""""'- A CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: August 28, 1996 Item Number: 8. B. 12. e. Subject: Request for Permission to Construct a Concrete Pad within an Existing Variable Width Water Easement and Proposed Sewer Easement County. Administrator's Comments: County Administrator: Action Requested: Staff recommends that the Board of Supervisors grant to the Old Country Buffet permission to construct a concrete pad within an existing variable width water easement and proposed sewer easement; subject to the execution of a license agreement. Summary of Information: The Old Country Buffet has requested permission to construct a concrete pad within an existing variable width water easement and proposed sewer easement. This request has been reviewed by staff and approval is recommended. District: Midlothian Attach_merits: Title: Right of Way Manager 072 VICINITY SKETCH °. REQUEST FOR PErmISSION TO CONSTRUCT A CONCRETE PAD WITHIN AN EXISTING VARIABLE WIDTH WATER EASE~[ENT AND PROPOSED SEWER EASEMENT OLD COUNTRY BUFFET HUGUENO ~ - "~'~' ~ ~ m - · ~,/(~ ~ ~$~ k HERITAGE ~' ~ ~~ ~ MOUNT NEBO ~ ~?~F~ P ~ ~ ~'3..h,~ AV~ /~ ~' .... ~"- MOBILE HOME m~.~ ' SOUTH , ~L g K ~ I~ ~o~ a~',..-~l~ ~//~ lan ~, . ' ~ ~0~ . ~ ~. ~ . ~" ~,D'~ ~.~&X& ~// , MOOR ~. STUF ~0 ~ ~ ~ OR, · -'" 073 OLD COUNTRY ..ZL BUFFET L POCOffO C,~OS~I/YO' ,Olnf--~.hnw~lino -/morov~me~7tE on /8 . RELOCATE EXISTINC~ 51AHE55 FIE DEPAR'IT1ENT C~GTICN A5 5t. IOIIN ....... ~,' STEEL FIF:~i 5ET IN CCh',tCRETE r-CtlI, IDATICl,,I IIIITI4 g~' DCIIBLE E.5. PIVOT RINc3 - CHIN TO PLLIH AT RINC1,5 IUELD TUBE STEEL FRI'IAE TO PIVOT RIN~5 EXPANSION JOINT LU ,STEEL TUISE ~E GATES WITH 2 X 4 TREATED II,lOOP 5UDFIR,aI'IE AND 2 X 4 . CED/tlR SLAT5 EXISTlb 5ECTICN . -' ELEVATION,.-' / DJ STEEL EHDED PIPE RECEIVER5 FOR GATE CA'~C.H A5 INDICATED- ~3 TI-lO5 REII, F. C(3,1C. 5LAB. 5LC~=E AIIJAT FRCtl i~tllLDn, k3 NOTE: VEt~FIY JlIDTbl ~ O, ATE5 al~:t EXACT PII~. E~a. LARD LCX;ATiClq5 0J/THE DUHF'STER 5LIPPt. IER NOTE: DO NOT fRE~ ~CIRETE CAP ABOVF. P~5 3'-~ X ~,'-O' PAlE CPi:: I-I'1 14'1 FRAI"IE ¢ ACCE55 DOCaR5 GROJT 5OLID- F:~,OVIDE LCXT..K, SET TblESE DOOK~ - 3'-4' t -t EXI5 FINIS FINl~ I I I I I I II 07,5 BULLETIN 7-31-96 RICHMOND, VIRGINIA ST1 BUFFETS, INC. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: August 28, 1996 Item Number: 8. B. 12. f. Subject: Request for Permission to Construct Overhead Power Lines within an Existing 50' Right of Way Dedicated to the County of Chesterfield County_ Administrator's Comments: County Administrator: BoardActionRequested: Staff recommends that the Board of Supervisors grant to Virginia Power permission to construct overhead power lines within an existing 50' right of way dedicated to the County of Chesterfield; subject to the execution of a license agreement. Summary. of Information: Virginia Power has requested permission to construct overhead power lines within an existing 50' right of way dedicated to the County of Chesterfield. This request has been reviewed by staff and approval is recommended. District: Clover Hill Preparer :~~h~ ~. H~a~r ~~ Attaclmments: Yes No Title: Right of Way Manager VICINITY SKETCH .. REQUEST FOR PE~{ISSION TO CONSTRIJ~2' OVERHEAD POWER LINES WITHIN AN EXISTING 50' RIGHT OF WAY DEDICATED TO THE COUNTY OF CHESTERFIELD 077 C0~JNT~ 230' '~o £ o,o ~'~" OBS.- 07_O-Z~,. C-S02. Legend No. ?k,O~Au~ ~ Location of Boundary Unes of Right Of Way NoT Plat to Accompany Right-of- Way Agreement COR 16 Virginia Electric and Power Company District Oistrict-Townsi~ip- Borough Office Estimate Number OS-~Ot- O0.SZ°~ County-City State Plal Numl:~t ooqs-oz~ Grid Num~ O~k~A I=A~SON CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: August 28, 1996 Item Number: 8. B. 12. $. Subject: Request Permission for an existing driveway to Encroach within Quinnford Boulevard County. Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors grant Mildred S. Smith permission to have an existing driveway encroach within Quinnford Boulevard; subject to the execution of a license agreement. Summary. of Information: Mildred S. Smith has requested permission to have an existing driveway encroach within Quinnford Boulevard. This request has been reviewed by staff and approval is recommended. District: Bermuda Prepare ~~j~h~w .~ax~ o~~n 'n~ Attactunents: Yes No Title: Right of Way Manager 079 VICINITY SKETCH ~'~ REQUEST PERMISSION t,'uR AN EXISTING DRIVEWAY TO ENCROA~'H WITHIN QUINNFORD BOULEVARD MILDRED S SMITH ~rical Pk · Radio Tower 080 0 33ot 930% 9307 -- 9313 3 o ~ 9405 I 94 07 ~o to CroS$o%ades Sq. i6o %,, %,, LICENSE AREA CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: August 28, 1996 Item Number: 8.B.13. Subject: Change Order for Woolridge Road Guardrail Replacement and Transfer of Funds County_ Administrator's Comments: County Administrator: Board Action Requested: The Board is requested to approve a change order to the Woolridge Road Box Culvert Repair project for replacement of the guardrail. The Board is also requested to transfer $50,000 from the General Road Improvement account to cover the guardrail replacement, construction of drainage ditches, and pavement striping. Summary ofinformation: In October 1995, the Board awarded a construction contract for repairs to the box culvert on the County-maintained portion of Woolridge Road over Swift Creek Reservoir. It has been determined that the guardrail needs to be replaced for safety reasons· Burleigh Construction Co. has submitted a change order to replace the guardrail for $29,875. Drainage ditches also need to be reconstructed and the Woolridge Road pavement needs to be re-striped at an approximate cost of $20,125. Recommendation: Staff recommends the Board: 1) approve a $29,875 change order to the Woolridge Road Box Culvert Repair contract for guardrail replacement and 2) transfer $50,000 from the General Road Improvement account for the guardrail, ditching, and pavement striping. District: Clover Hill/Matoaca Preparer: Attachments: · McCracken Agen2 71 Yes Title: Director of Transportation No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meeting Date: August 28, 1996 Item Number: Budqet and Mana.qement Comments: The FY97 Adopted Budget and CIP includes $500,000 for General Road Improvements. To date the Board has approved five transfers from this source in the amount of $310,000 ($70,000 for sidewalks at Hopkins Road and Monacan/Gordon Elementary; $70,000 for Celestial Lane and Spruce Avenue projects; $50,000 as a supplemental match for FY96 state funds for the Centre Street project; $25,000 as a donation to the Richmond Chamber of Commerce for promotion of Construction of Rt. 288, and $95,000 for Millside Emergency Access). This request for Woolridge Road will be used for guardrail replacement {$29,875) and the remainder ($20,125) will be used for drainage improvements and pavement striping. If the Board approves this transfer in the amount of $50,000 and an additional transfer for $85,000 (for the preliminary engineering for the 1-295 Meadowville Road Interchange), the available balance in the General Road Improvements account will be approximately $55,000. Preparer: dJam~ j. L. Stegmaier Title: Director, Budget and Mana,qement 083 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: August 28, 1996 Item Number: 8. B. 14. a. Subject: Request to Quitclaim a Portion of an Existing 16' Sewer Easement Across Property of R. Earl Johnson and Gail W. Johnson County. Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors authorize the Chairman of the Board of Supervisors and the County Administrator to execute a quitclaim deed to vacate a portion of an existing 16' sewer easement across property of R. Earl Johnson and Gail W. Johnson. Summary. of Information: R. Earl Johnson and Gail W. Johnson have requested the quitclaim of a portion of 16' sewer easement across property of R. Earl Johnson and Gail W. Johnson. A new easement has been executed to replace this portion of easement. Staff has reviewed the request and recommends approval. District: Midlothian John w. Harmon Attachments: YesI INo Title: Right of Way Manager '-- VICINITY SKETCH ~" REQ~EST TO QUITCLAIM ~ PORTION OF AN EXISTING 16' sEWER EASEMENT ACROSS PROPERTY OF R EARL JOHNSON AND GAIL W JOHNSON EXISTING 16' PO. 297 1772 50.00' CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: August 28, 1996 Item Number: 8. B. 14. b. Subject: Request to Quitclaim a Portion of an Existing 16' Water Easement and a Portion of an Existing 16' Sewer Easement Across Property of Wal-Mart Stores, Inc. County. Administrator's Comments: County Administrator: Board Aetio. Requested: Staff recommends that the Board of Supervisors authorize the Chairman of the Board of Supervisors and the County Administrator to execute a quitclaim deed to vacate a portion of an existing 16' water easement and a portion of an existing 16' sewer easement across property of Wal-Mart Stores, Inc. Summary. of Information: Wal-Mart Stores, Inc. has requested the quitclaim of a portion of an existing 16' water easement and a portion of an existing 16' sewer easement across property of Wal-Mart Stores, Inc. Staff has reviewed the request and recommends approval. District: Bermuda ~ohn W. Harmon Attactunents: Yes Title: No Right of Way Manager VICINITY SKETCH REQUEST TO QUITCLAIM A PORTION OF AN EXISTING 16' WATER"EASEMENT AND A PORTION OF AN EXISTING 16' SEWER EASEMENT ACROSS PROPERTY OF WAL-maRT STORES INC TRAILVIEW CID WATFRVIEW DR REFLECTIONS PT [VERGRE£~ ARDOR PI PINTAIL LANDING PL 5ake ';~ piney MAPLE I LING PL CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: August 28, 1996 Item Number: 8.B. 15.a. Subject: Acceptance of a Parcel of Land Adjacent to Oaklake Boulevard from William B. Dural and Gene H. Dural County Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors accept the conveyance of a parcel of land containing 1.118 acres adjacent to Oaklake Boulevard from William B. Dural and Gene H. Dural, and authorize the County Administrator to execute the necessary deed. Summary of Information: Staff requests that the Board of Supervisors accept the conveyance of a parcel of land containing 1.118 acres, adjacent to Oaklake Boulevard for the construction of Oaklake Boulevard East. The dedication is necessary for the development of Oaklake Business Centre. District: Clover Hill John w. Harmon Attacb_ments: Yes No Title: Right of Way Manager # 0.')1 VICINITY.SKETCH ACCEPTANCE OF A PARCEL OF LAND ADJACENT TO OAKLAKE BOULEVARD FROM WILLI~ B DUVAL AND GENE H DUVAL SEE GRID 08 SAR£WOOD TRACE SAGEWOOD TERR WOODBRIDGE CROSSING SA(]EWGOD CT SAGEWOOD PL STERLING BRIDGE ?L ~eek MS. co"". Land Fill Southside Speedway ~/ ~.?~1¢ IJ m e · + V. ID.o.'7t. ~. Or~l~lOq e MI; lli~r~ ,% Turnaround Mark B. Beall No. 1613 5/¢ W/d-l-h IzO. om pla+ A Variable WidYh V.O.o. 77. Ora,~e ~aS~en~ m ~mpora~ Turma~ Job No.: /9~1~1-/ Coun~ ProJ~c~ ~ q~-OZX4 ' P~NNERS · ARCHITECTS · ENGINEERS · SURVEYORS · 501 Branchway Road · Sure 1~ · R~mo~, Virginia 232~ · 794-0571 · F~ 794-2~5 n~cT,~ ~o~nnow 11038 ~e~e Pa~ay · Suite 1 · ~hla~, Virginia 2~5 · (8~) 5~-2~ · F~ (~) 5~-~57 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of,1 Meeting Date: Au u t 9.8 1996 Item Number: 8. B. 15. b. Subject: Acceptance of Parcels of Land along Celestial Lane County. Administrator's Comments: County Administrator: Action Requested: Staff recommends that the Board of Supervisors accept the conveyance of 3 parcels of land along Celestial Lane from, Rowland R. Berryman and Joyce F. Berryman, 0.033 acres, Lehmond R. Norman and Margaret C. Norman, 0.044 acres, and Dewey L. Hurley and Marilyn M. Hurley, 0.078 acres, and authorize the County Administrator to execute the necessary deeds. Summary. of Information: The dedication of these parcels is necessary for the Celestial Lane Rural Addition Project. : Dale John W. Harmon Attachments: Yes[ Title: Right of Way Manager VICINITY SKETCH ACCEPTANCE OF PARCELS OF LAND ALONG CELESTIAL LANE ROWLAND R BERRY~IAN & JOYCE F BERRY~JtN LEHMOND R NOR~IAN & MARGARET C NORIIAN DEWEY L HURLEY & _MARILYN ~ HURLEY Mount 1 RAMS CT 3 EAGLE RUN LA RIDG S=UN OR 238 Jacobs Road · 'l'Brown -~OUTHFORD SOUTNF 1¢8 0'~9 NEWB~ q. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date:~ Au ust 28 19 6 Item Number: 8. B. 15. c. Subject: Acceptance of a Parcel of Land from Richmond Homes Development, Inc., a Virginia Corporation County. Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors accept the conveyance of a parcel of land containing 5.44 acres for Wellspring Road from Richmond Homes Development, Inc., a Virginia Corporation, and authorize the County Administrator to execute the necessary deed. Summary_ of Information: This dedication is a requirement for the development of Harrowgate Estates, Section A. Approval is recommended. t: Bermuda John W. Harmon Title: Right of Way Manager Attachments: YesI INo # 7 8 L/he CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: August 28, 1996 Item Number: 8. B. 15. d. Subject: Acceptance of a Parcel of Land along West Hundred Road (State Route 10) from Claybrook Insurance Agency, Inc. County. Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors accept the conveyance of a parcel of land containing 0.047 acres along West Hundred Road (State Route 10) from Claybrook Insurance Agency, Inc., and authorize the County Administrator to execute the necessary deed. Summary. of Information: It is the policy of the County to acquire right of way whenever possible through development to meet the ultimate road width as shown on the County Thoroughfare Plan. The dedication of this parcel conforms to that plan, and will decrease the right of way costs for road improvements when constructed. District: Bermuda ~hn W. Harmon Attacb_ments: Yes No Title: Right of Way Manager VICINITY SKETCH ACCEPTANCE OF A PARCEL OF LAND ALONG WEST HUNDRED ROAD'(STATE ROUTE 10 FRO~ CLAYBROOK INSUP~NCE AGENCY INC AND~I~ PL O_~_.fl HOLLY tTEflR ARBOR MILSMITH RD WEST ~ ' '""~'--"-~ · GENE R. WATSON No. 1655 ~ ~00.94' TO W/L WOHACK RD HUNDRED ROAD STATE ROUTE ~60'± R/W 200'± ULTIHATE SCALE: 1"=40 ' GENE PLAT SHOWING A PARCEL OF LAND FOR DEDICATION TO CHESTERFIELD COUNTY LOCATED IN THE BERHUDA DISTRICT OF CHESTERFIELD COUNTY VIRGINIA WATSON 6 ASSOCIATES 422:t BONNIE BANK ROAD RICHMOND VIRGINIA B04-271-8038 DATE: 7-'~- ~g96 JN 95-984RW FILE CRT-9:tGRH CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: August 28, 1996 Item Number: 8. B. 15. e. Subject: Acceptance of two Parcels of Land; one along Gill Street (State Route 1517) and one along West Hundred Road (State Route 10) from Sunshine Development, L.L.C. County Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors accept the conveyance of two parcels of land containing a total of 0.043 acres along Gill Street (State Route 1517) and West Hundred Road (State Route 10) from Sunshine Development, L.L.C., and authorize the County Administrator to execute the necessary deed. Summary of Information: It is the policy of the County to acquire right of way whenever possible through development to meet the ultimate road width as shown on the County Thoroughfare Plan. The dedication of this parcel conforms to that plan, and will decrease the right of way costs for road improvements when constructed. District: Bermuda Jo~hn~W. Harmon Attach_merits: Yes No Title: Right of Way Manager VICINITY SKETCH ACCEPTANCE OF TWO PARCELS OF LAND O~E ALONG GILL STREET ~('STATE ROUTE 1517 AND ONE ALONG WEST HUNDRED ROAD (STATE ROUTE 10) FROM SUNSHINE DEVELOP}lENT LLC ~ O4 JON P. 8~ PEN GATHERS LOT 6 SECTION A "BUNGALOW HILLS" D.B. 2104, PG. 1952 S40'46 '02'W 171. I0' N J655906.485 E1 ? 792706.245 146 SUNSHINE DEVELOPMENT, L.L.C. EM. 115-04-12-00-00N- 1581 T.M. 115-04-- 12-00-00H- 157 D.B, 2786~ PG. 90 //J601 W. ~ HUNDRED ROAD 158 I 157 RESUBDIVISION OF LOT,.~ 153, 154, 155 & 156 BLOCK "EAST 0.012 ACRE OF LAND TO BE DEDICATED TO COUNTY OF CHESTERFIE£ 0.031 ACRE OF LA TO BE DEDICATED COUNTY OF CHES~ 7. 83' 69. TANGENT ~BLE H CHESTER" TO 'ERFIE£D S41~0~2"W S$5'02' 41.59' 72.08' 24? N J65605~405 E1179253~ 732 G~~EET , OUTE STATE_ .. o' ULTIMATE CI 21.85 00'53'57* 1392.39' 21.85 N75'II'57*W C2 27.67 01'08'J4" 1387.31' 27.67 N75'22'lO"Y/ NO. LEiVC~H BE4P, ING TI 5.89' 515'10'18"E T2 34, 79' N74'44 '58"W TJ J4. 79' N74'44 '58#W T4 46.91' N74'44'58"W T5 43. 92' S74'44 '58"E T6 5.89' S15'I0'18"E T7 9.28' N74'44 '58"W T8 8. 00' S74"49'42"W 14~ 145 12. 65' TANGENT 10.93 13.84 N/.% s ' . "~,,,~.~,:' U.R L':.~ CHARLES C. TOWNES A ASSOCIATES, P.C. '~~ ENGINEERS - P~NNERS - ~ND SURV~ORS CHESTERFIELD COUNt, VIRGINIA PLAT OF 16' WATERLINE EASEMENT, TWO PARCELS OF LAND TO BE DEDICATED TO THE COUNTY OF CHESTERFIELD AND TWO PARCELS OF LAND TO BE VACATED BERMUDA DISTRICT CHESTERFIELD, ~C~ U NTY, SCALE: 1" = 50' DECEMBER 1, 1995 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: August 28, 1996 Item Number: 8.B. 15. f. Subject: Acceptance of two Parcels of Land along Powhite Parkway and Coalfield Road from Idlewood Properties, Inc. County Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors accept the conveyance of two parcels of land containing 14.571 acres along Powhite Parkway and Coalfield Road from Idlewood Properties, Inc., and authorize the County Administrator to execute the necessary deed. Summary of Information: It is the policy of the County to acquire right of way whenever possible through development to meet the ultimate road width as shown on the County Thoroughfare Plan. The dedication of this parcel conforms to that plan, and will decrease the right of way costs for road improvements when constructed. District: Clover Hill Attacb_ments: Yes I No Title: Right of Way Manager # !06 I':'1 I I I'i I' I I 1'/'1'','/'/'/ / I'/ /I I / I' I /'/'/ I / 'x Meeting Date: CHESTERFIELD COUNTI BOARD OF SUPERVISORS AGENDA A,,E, mt ?.~. lgg~ Item Number: Page 1 of 2 8.B.16. ,Subject: Approval of Memorandum of Understanding with Powhatan for Water Capacity and Sewer Service County Administrator's Comments: CountyAdministrator: ~ BoardAction Requested: Approve the attached memorandum of understanding with Powhatan Summary of Information: Staff has been negotiating for several months to sell small amounts of water capacity and sewer service to Powhatan. An agreement has been reached, and it was approved by the Powhatan Board of Supervisors earlier this month. Generally, the agreement is for Powhatan to buy up to halfa million gallons per day of water capacity from Chesterfield. Powhatan will pay Chesterfield for that capacity by paying to Chesterfield a pro rata share of Chesterfield's past, present and future payments to Richmond for the 23.6 million gallons of water capacity that we have purchased from Richmond. The anticipated amounts of these payments are reflected on the chart at the end of the memorandum of understanding, which is attached. Powhatan will pay a rate for the water that it actually receives based on a cost of service study that will be conducted when water is received.. With respect to sewer capacity, Chesterfield has 72,000 gallons per day of excess sewer capacity in the James River trunk sewer line which Powhatan will use. Powhatan will designate the users of this se ~we~y and the sewer extensions to serve the property will be paid for by Preparer: ~ ~en'L.l~Iicas-~ Title: County Attorney 0505:15352.1 (15354.1) # Attachments: Yes No CHESTERFIELD COUNT~ BOARD OF SUPERVISORS AGENDA Page ~ of 2 Summary of Information: (Continued) developers who install the extensions or by Powhatan~ Users in Powhatan will be billed like ail other users of Chesterfield's sewer system. The sewage generated in Powhatan must be treated in the City of Richmond, and the agreement with Powhatan does not allow Powhatan to use any sewage capacity until Richmond has agreed to treat their sewageo Richmond has indicated that it is willing to treat Powhatan's sewage and staffis working with Richmond on an agreement to this effect in conjunction with a re-negotiation of Chesterfield's sewer agreement with Richmond. Before Powhatan actually receives any sewer or water service from Chesterfield, a formal written contract must be executed that incorporates the terms of the memorandum of understanding. Staff believes that this sewer and water agreement is an important aspect of the cooperative relationship between Chesterfield and Powhatan. 0505:15352.1 (15354.1) MEMORANDUM OF UNDERSTANDING FOR PURCHASE OF WATER AND WASTEWATER CAPACITY As evidenced by the authorized signatures of their respective County Administrators, the County ofPowhatan ("Powhatan") and the County of Chesterfield ("Chesterfield") have agreed in principal to enter into a contract for Chesterfield to reserve water and wastewater capacity for sale to Powhatan under the £ollowing terms and conditions: I. Water 1. Powhatan will purchase, and Chesterfield will reserve for Powhatan's use, up to 0.5 mgd peak day water capacity from Chesterfield~ 2. In consideration of Chesterfield reserving water capacity as set forth in paragraph one, Powhatan will pay to Chesterfield its pro rata share of the cost already incurred in the past and to be incurred in the future by Chesterfield pursuant to its contract with the City of Richmond for Chesterfield to reserve 23.6 mgd of peak day water capacity £rom the City of Richmond~ By purchasing 0.50 mgd of water capacity £rom Chesterfield, Powhatan shall pay to Chesterfield 2.13% of the amount Chesterfield has paid and is required to pay to Richmond under Chesterfield's water contract with the City of Richmond. 3. Powhatan will pay its pro rata share o£the cost already incurred by Chesterfield for reserving 23.6 mgd of peak day water capacity from Richmond, as described in paragraph two, in five equal annual installments. The first installment will be due immediately upon execution of a formal contract between Chesterfield and Powhatan that sets £orth all of the terms and conditions of Powhatan's purchase o£peak day water capacity from Chesterfield. Each future installment will be due on the same date that Powhatan makes annual payments to Chesterfield pursuant to paragraph 4. 15354.1 (previously 15072.1) 4. Powhatan will pay its pro rata share of the cost to be incurred by Chesterfield in the future by paying 2.13% of all future amounts paid by Chesterfield to the City of Richmond within 30 days after Chesterfield bills Powhatan therefor. 5. IfPowhatan decides, during the five year period during which it is paying for its pro rata share of the costs already paid by Chesterfield to the City of Richmond, that Powhatan wishes to return to Chesterfield all of the capacity that it is purchasing pursuant to this agreement, Chesterfield will reimburse to Powhatan all monies paid by Powhatan pursuant to this agreement. 6. IfPowhatan decides, during the five year period during which it is paying for its pro rata share of the costs already paid by Chesterfield to the City of Richmond, that Powhatan wishes to return to Chesterfield some portion of the capacity that it is purchasing pursuant to this agreement, Chesterfield and Powhatan will modify Powhatan's payment schedule to reflect the lesser amount of capacity that Powhatan will purchase. 7. Powhatan shall be entitled to receive water pursuant to this agreement after Powhatan has paid the first of the five installment payments set forth in paragraph 3, so long as Powhatan continues to make all annual payments due for its pro rata share of Chesterfield's payments to the City of Richmond pursuant to Chesterfield's water contract with the City of Richmond. The amount of water that Powhatan shall be entitled to receive after it has paid each of the five annual installments is set forth in the column titled "estimated cumulative capacity" in Exhibit A to this Agreement. 8. The table attached to this agreement as Exhibit A represents the currently anticipated payments by Powhatan to Chesterfield over the next five years based on current cost projections from the City of Richmond of what the costs to Chesterfield for acquiring water 15354.1 (previously 15072.1) capacity from the City of Richmond will be pursuant to Chesterfield's water contract with the City of Richmond. Chesterfield will promptly provide Powhatan with the most current cost projections that it has received from the City of Richmondo However, the payment figures shown on Exhibit A are subject to revision as the City of Richmond revises its figures to'Chesterfield. Additionally, Powhatan will pay its pro rata share of Chesterfield's payments to the City of Richmond beyond the five-year period, so long as Chesterfield is required to make payments to the City of Richmond for Chesterfield purchasing 23.6 mgd of peak water capacity from the City of Richmond and so long as Powhatan continues to receive water or reserve water capacity from Chesterfield. 9. All water received by Powhatan pursuant to this agreement will be received where the Chesterfield/Powhatan boundary line intersects United States Route 60 ("Midlothian Turnpike") or at such other locations as may be agreed upon between Chesterfield and Powhatan. 10. Powhatan shall be responsible for constructing, at its expense, all water transmission facilities that are necessary to be constructed in Powhatan in order to effectuate the terms and conditions of this agreement. 11~ At this time, Chesterfield has not constructed a water line to the point where the Chesterfield/Powhatan boundary line intersects Midlothian Turnpike. If such a water line has not been constructed at the time that Powhatan wishes to receive water pursuant to this agreement, Chesterfield will extend the water line to the boundary line, along Midlothian Turnpike, at Powhatan's expense, (including cost of easement acquisitions, if any) except that Chesterfield shall pay the cost of oversizing the water line to accommodate water needs within Chesterfield County. 15354.1 (previously 15072.1) If prior to Powhatan receiving water pursuant to this agreement, a third party extends Chesterfield's water line along Midlothian Turnpike and is required to oversize the water line in order to accommodate Powhatan's future water needs pursuant to this agreement, Powhatan will pay to Chesterfield the cost that Chesterfield is obligated to pay, under Chesterfield County Code, to the third party for oversizing the water line in order to accommodate Powhatan's future water needs pursuant to this agreement. Lines shall be constructed at a size that will allow Chesterfield to deliver up to 4.0 mgd of peak day water capacity to Powhatan. 12. Chesterfield will install, at Powhatan's expense, a water meter to determine Powhatan's water usage. Chesterfield will bill Powhatan at rates established by Chesterfield for Powhatan's use of Chesterfield's water, to be determined by a cost of services study. Chesterfield will maintain the water meter, at Powhatan's expense, in accordance with AWWA practices. The water meter will be installed immediately prior to Powhatan first receiving water pursuant to this Agreement. 13. Chesterfield will pay the cost of maintaining all water lines in Chesterfield. Powhatan will pay the cost of maintaining all water lines in Powhatan. 14. This Agreement shall not be interpreted to preclude the future acquisition by Powhatan from Chesterfield of additional water capacity, under such terms and conditions as Powhatan and Chesterfield may agree to. 15354.1 (previously 15072.1) II. Wastewater 15~ Chesterfield has an estimated 72,000 gallons per day of excess wastewater capacity in its James River trunk sewer line which Chesterfield will allocate to Powhatan's use at no cost to Powhatan. 16. No extensions of the Chesterfield wastewater lines into Powhatan to effectuate Powhatan's use of the 72,000 gallons per day of excess wastewater capacity shall be constructed at Chesterfield's expense, whether the facilities connected to the James River trunk sewer (the "Facilities") that are constructed are constructed in Chesterfield or in Powhatan. All such Facilities will be constructed in accordance with the standards, policies and ordinances of Chesterfield. 1T All Powhatan users of the wastewater Facilities will be billed directly for their use by Chesterfield. Powhatan will designate to Chesterfield who will be the users of the wastewater Facilities in Powhatan pursuant to this agreement. 18. All wastewater generated by Powhatan will be treated at the City of Richmond's wastewater treatment plant. No wastewater Facilities connections shall be permitted in Powhatan pursuant to this agreement until an agreement has been reached with the City of Richmond for treatment of wastewater generated in Powhatano Powhatan and Chesterfield will promptly and diligently pursue such an agreement with the City of Richmond. 19. Chesterfield shall operate and maintain all wastewater Facilities in.Powhatan until such time as Powhatan notifies Chesterfield that it will assume operation and maintenance of the Facilities. 20. All wastewater connection fees and user charges will be paid by users in Powhatan directly to Chesterfield so long as Chesterfield operates and maintains the Facilities. 15354.1 (previously 15072.1 ) 21. Prior to Powhatan assuming operation and maintenance of the wastewater Facilities, Chesterfield and Powhatan will enter into a purchase agreement and a service agreement. III. General 22. Prior to Powhatan receiving any water or wastewater services pursuant to this agreement, Powhatan and Chesterfield will enter into a formal contract setting forth all of the terms and conditions of this agreement and such further terms and conditions as are necessary to effectuate an agreement. COUNTY OF POWHATAN By: Date: Stephen F. Owen County Administrator COUNTY OF CHESTERFIELD By: Date: Lane B. Ramsey County Administrator 15354,1 (previously 15072.1) EXHIBIT A Anticipated Cost Estimated Current Cost of Additional Total Cost Cumulative Annual Installment Improvements Capacity FY 1996 $ 97,782 $ 97,782 0.068 m~gd FY 1997 $ 97,782 $107,669 $205,451 0.212 m~d FY 1998 $ 97,782 $ 40,563 $138,345 0.309 mgd FY 1999 $ 97,782 $ 40,295 $138,077 0.405 m~gd FY 2000 $ 97,782 $ 37,857 $135,639 0.500 mgd $488,910 $226,353 $715,294 15354.1 (previously 15072.1) CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: August 28, 1996 Item Number: $.B.17. Subject: Approval of the Purchase of Two Parcels of Land for the Renovation of Meadowbrook High School from Donald C. Fortune County. Administrator's Comments: County Administrator: Board Action Requested: Staff requests that the Board of Supervisors approve the purchase of two parcels of land for the renovation of Meadowbrook High School and authorize the County Administrator to execute the contract and deed and transfer $97,000.00 to the school CIP fund. Summary of Information: Staff requests that the Board of Supervisors approve the purchase of two parcels of land containing 7.344 acres, more or less, for $95,000.00 plus closing and acquisition costs, lying north of Little Creek Lane and adjacent to the Meadowbrook High School Complex. The property is being acquired for future improvements including additional classroom space to eliminate trailers; and, additional and upgraded athletic facilities to meet County standards. This purchase was approved by the School Board on August 13, 1996. A substantial accord determination has not been made on this site. Approval is recommended. Budget and Management Comments: District: Dale Preparer: ~Q~~ ~ ~,~-~ Uohn W. Harmon Attaclmments: YesI INo Title: Right of Way Manager CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meeting Date: August 28, 1996 Item Number: Bud.qet and Mana,qement Comments: The School Board has requested that the Board of Supervisors transfer funding to cover the purchase of property for the Meadowbrook High School renovation/expansion in the amount of $97,000. Funding is available for this transfer in the School Capital Projects Reserve (in the General Fund). A recap of the School Capital Projects Reserve is shown below. Sources: Remaining Balance, FY96 FY97 Budgeted Addition Total Available (through FY97) $ 326,647 4,069,800 $4,396,447 Uses: Additional Maintenance (Asbestos Removal) Planned FY97 CIP: Design New Matoaca H.S. $ 500,000 Technology-Equipment Revised 1,850,000 Major Maintenance 1,569,000 Total Revised FY97 CIP Additional Land Purchase for Thomas Dale H.S. Land Purchase for Meadowbrook H.S. Land Purchase for Future Elementary School Site $ 150,000' 3,919,000 57,000 97,000 55,000 Unallocated Balance, FY97 118,447 Total Uses: $4,396,447 Staff recommends approval of this transfer in the amount of $97,000 to the School CIP Fund for purchase of additional property and closing costs for the Meadowbrook High School renovation/expansion. Preparer: ~ ~~c~ , /m~s~ L. StegTnaier Title: Director, Budget & Management VIRGINIA: At a regular meeting of the Chesterfield County School Board held Tuesday evening, August 13, 1996, at seven thirty o'clock in the Public Meeting Room PRESENT: Dianne E. Pettitt, Chairman Elizabeth B. Davis Marshall W. Trammell, Jr. Thomas L. Wootton, Jr. RESOLUTION WItEREAS the School Board has realized the need to purchase land for the Meadowbrook High School renovation project; and, WHEREAS negotiations have now been completed to purchase the first piece of property consisting of 7.344 acres of land from Donald C. Fortune at a cost of approximately $97,000, that includes estimated closing costs; and, WHEREAS no funds are available in the Meadowbrook High School renovation project at this time to cover this expense; and, WHEREAS the School CIP Reserve balance of $263,164 is available for use at this time; NOW THEREFORE BE IT RESOLVED that on motion of Mrs. Davis, seconded by Mr. Wootton, the School Board hereby requests the Board of Supervisors transfer $97,000 from the School CIP Reserve to the Meadowbrook project in the School CIP Fund to cover the cost of this land purchase. Pat Bartlam, Clerk tQ the School Board ~illiarn~ ~Bo~er, Jr., Su ~[ntendent a copy teste VICINITY SKETCH OF THE PURCHASE OF TWO PARCELS OF LAND FOR THE RENOVATION OF MEADOWBROOK HIGH SCHOOL FROM DONALD C FORTUNE 7 5500 INOEXED J ON 778-6H2 4EADO~ROOK H$ 5373 4901 YI£LA~E 4742 47~4 474{ 4748 4750 4752 475~ 4756 4758 / / / / / LVT~I iNDEXED OH 3O 5100 5225 106 i040 4O o 5030 iNOEXEO ON 772-678 9210 50~7 J 37 t247 4952 26 5430 4801 J 4725 7 4709 4700 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of__ 2 Meeting Date: August 28, 1996 Item Number: 8.B.18. Subject: Approval of the Purchase of a Parcel of Land for a future Elementary School and Park Site County Administrator's Comments: County Administrator: ~ BoardActionRequested: Staff requests that the Board of Supervisors approve the purchase of a parcel of land for a future elementary school and park site; authorize the County Administrator to execute the contract and deed; and, appropriate and transfer funds totaling $60,427.00 from the appropriate sources. Summary. of Information: Staff requests that the Board of Supervisors approve the purchase of a parcel of land containing 6.703 acres, more or less, for $60,327.00, lying south of Old Hundred Road. The property is being acquired for a future school and park site. An additional 41.5± acres will be donated by the seller. The purchase was approved by the School Board on August 13, 1996 and $55,000.00 was requested to be transferred to the School CIP Fund for the purchase. The remaining funds are available in Parks & Recreation proffer money. Approval is recommended. District: Bermuda John W. Harmon Attaclunents: Yes NO Title: Right of Way Manager CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meeting Date: August 28, 1996 Item Number: .Budqet and Mana,qement Comments' As a result of this purchase of 6.703 acres and the 41.5 acres proffered in the IMG Greensprings rezoning, an additional 48.2 acres will be available for future school and park sites. On August 13, 1996 the School Board requested that the Board of Supervisors transfer $55,000 to cover the purchase of property for a future elementary school site. Funding is available for this transfer in the School Capital Projects Reserve (in the General Fund). Use of $55,000 for the elementary site, in addition to the request for $97,000 to buy additional property for Meadowbrook High School renovation, from the School's Reserve for Capital Projects will leave an uncommitted FY97 balance of $118,447. Proffers collected to date for Parks and Recreation equal $75,365; appropriation of $5,427 ($5,327 for park site and $100 for closing costs) will leave an approximate balance of $69,938 which is available for use on future new development. Staff recommends approval of this transfer in the amount of $55,000 to the School CIP Fund and appropriation of $5,427 for purchase of property and closing costs for a future elementary school and park site. Preparer:.. ,,~::~~~ ~..~rnes J. L. Stegrnaier Title: Director, Bud.qet & Management VICINITY SKETCH APPROVAL OF THE P[>~ ~{ASE OF A PARCEL OF LAND F~ A FUTURE ELE~[ENTARY SCHOOL AND PARK SITE OLD HUNDRED ROAD Coelfield Complex VIRGINIA: At a regular meeting of the Chesterfield County School Board held Tuesday evening, August 13, 1996, at seven thirty o'clock in the Public Meeting Room PRESENT: Dianne E. Pettitt, Chairman Elizabeth B. Davis Marshall W. Trammell, Jr. Thomas L. Wootton, Jr. RESOLUTION WHEREAS the School Board has recognized the need to purchase land for future school sites; and, WHEREAS, a parcel of 20 acres of land has been proffered in the Greensprings development to be used as future elementary school and park site, and, WHEREAS, additional land of 6.703 acres is needed in order to make this proffered site useful as a future elementary school and park site; and, WHEREAS, negotiations have now been completed to purchase a parcel of land consisting of 6.703 acres from William W. Stone et al. Trustee at a cost of approximately $55,000, that includes estimated closing costs; and, WHEREAS no funds are available in the School CIP Fund project to cover this expense; and, WHEREAS the School CIP Reserve balance of $166,164 (after the School Board's approval of use of $97,000 for land for the Meadowbrook renovation project) is available for use at this time; NOW THEREFORE BE IT RESOLVED that on motion of Mrs. Davis, seconded by Mr. Wootton, the School Board hereby requests the Board of Supervisors transfer $55,000 from the School CIP Reserve to the School CIP Fund to cover the cost of 6.703 acres of land in the Greensprings development from William W. Stone et al. Trustee. Pat Bartlam, Clerk to the School Board ~lia~n C.~B~rs~e-'~TJr}, Sup4~tendent a copy teste CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page ~ of Z Meeting Date: Auqust 28, 1996 Item Number: 8. B. 19. Subject: Approval of Sewer Contract for Great Coastal Off-Site Sewer Extension - Contract Number 96-0076 County_ Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors approve this contract and authorize the County Administrator to execute any necessary documents. Summary. of Information: This project includes the extension of 320 L.F.± of 16", 1,288 L.F.± of 15", and 887 L.F.+ of 12" off-site wastewater improvements. The developer is required to have a 12" wastewater line to serve his development. Staff has requested that the wastewater lines be oversized to provide service to the adjoining properties. In accordance with the ordinance, the developer is entitled to refunds for the cost of oversizing and off-site improvements. Preparer: Title: Assistant Director Attachments: Yes J No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Summary_ of Information: (Continued) Developer: Contractor: Contract Amount: Total Estimated County Cost: Wastewater (Oversizing) Wastewater (Off-Site) Estimated Developer Cost Code: (Refund thru connections) (Refund thru connections) District: Bermuda Great Coastal Express Castle Equipment Corporation Estimated Total - (Oversizing) (Off-Site) $253,102.21 $5,526.94 $72,479.49 $175,095.78 5N-572VO-E4C 5N-572VO-E4D PROJECT NUMBER 96-0076 OCK BRYAN RIDGE OBIL/ HOMES RIGGERS STATION MI WALTUALL CREEK WA~ GREAT COASTAL OFF-SITE SEWER EXTENSION Meeting Date: CHESTERFIELD COUNT, BOARD OF SUPERVISORS AGENDA p. ugust 28:1996 Item Number: Page I ofl_..__ 8.B.20.a. Subject: Appropriation of Matoaca District Three Cent Road to the School Board for a New Sign for Crenshaw Elementary School. County Administrator's Comments: CountyAdministrator: BoardAction Requested: Appropriate $1,000 from Matoaca District Three Cent Road Funds to be donated to the School Board based on the conditions described below. Summary oflnformation: Mrs. Humphrey has requested that the Board appropriate $1,000 in Matoaca District Three Cent Road Funds to support the construction of a new school sign at Crenshaw Elementary School. The sign will be erected on school property. These funds will be used in conjunction with $2,195 already raised last year by the school's fifth grade class. If approved, the funds will be donated to the School Board and will be deposited in the student activity account at Crenshaw Elementary School for use in the construction of the new sign. The balance in the Matoaca Three Cent Road Fund account is $34,498.00; use of $1,000 to increase transfer to schools will leave an available balance of $33,498.00. Preparer: k~ "q / /7''-'~. ~a/r~es J. L. StegmaieF r .Attachments: ~ Yes No Title: Director, Budget & Management 1205:15353.1 # ,lj.~.~ Meeting Date: CHESTERFIELD COUNT, BOARD OF SUPERVISORS AGENDA All~ll.qt 9~8~ 1 996 Item Number: Page I of I $.B.20.b. ,Subject: Transfer of $200 in Clover Hill District Three Cent Road Funds to Erect "No Parking" Signs in County Right of Way County Administrator's Comments: County Administrator: BoardAction Requested: Staff.recommends that the Board transfer $200 frolil Clover Hill District Three Cent Road Funds to the Environmental Engineering Department for the purchase and installation of four "No Parking" signs in County right of way. Summary of Information: Mr. Warren has requested the Board to appropriate Clover Hill District Three Cent Road Funds for the purchase and installation of four "No Parking" signs along a dedicated but unimproved County fight of way west of Courthouse Road (See attached maps) This right of way has been used to park vehicles and has increasingly been used by owners of used cars, boats and trailers which the owners are selling, to park and market their vehicles. An area resident has objected to the use of the right of way for these purposes and staff.believes that the erection of"No Parking" signs will help to eliminate this unauthorized use of County right of way. The total cost to purchase and erect the signs is $200. Transfer of $200 to the Environmental Engineering Department for purchase and installation of these signs will leave an approximate balance of $52,232 in the Clover Hill Three Cent Road Account. Preparer: Attachments: Yes ~ No Director, Budget and Management 0405:1538;3.1 # CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: Au st 28 19 6 Item Number: 8.B.21 Subject: Approval of the Purchase of a Parcel of Land for Improvements at Thomas Dale High School from Dorothy B. Chewning County. Administrator's Comments: County Administrator: Board Action Requested: Staff requests that the Board of Supervisors approve the purchase of a parcel of land for improvements at Thomas Dale High School and authorize the County Administrator to execute the deed. Summary. of Information: Staff requests that the Board of Supervisors approve the purchase of a parcel of land containing 5.797 acres, more or less, for $55,500.00, lying east of Old Centralia Road and near the Thomas Dale High School Complex The property is being acquired for future improvements including additi( classroom space to eliminate trailers; and, additional and upgradedi athletic facilities to meet County standards. Improvements will eliminate the need to construct a new Thomas Dale High School at another location. This purchase was approved by the School Board on July 24, 1996. In addition, on July 24, the Board of Supervisors, approved the transfer of $57,000.00 to the school CIP for this purchase. A substantial accord determination has not been made on this site. Approval is recommended. Budget and Management Comments: .District: Bermuda Preparer: ~. ye'z ~ ~n ~ Title: Right of Way Manager Attaclunents: No ~ VICI~]ITY SKETCH ~. APPROVAL OF THE PURCHASk OF A PARCEL OF LAND FOR Ik. RoVEMENTS AT TH©~S DALE HIGH SCHOOL FRO~ DOROTHY B CHET~]ING EST;,TE5 · THOMAS DALE HIGH SCHOOL II1'00 ti DOROTHY B. CHEWNING TAX MAP # 97-16{1)5 DB. 1298 PG. 4SS 5.797 ACRES +/' II 1'4t Ct#Ifil II. Ir, M IlL lO Meeting Date: CHESTERFIELD COUNT~ BOARD OF SUPERVISORS AGENDA A.~gust ,28, 1996 Item Number: Page 1 of 1 Subject: Resolution recognizing Mr. John E. Tye upon his retirement. County Administrator's Comments: CountyAdministrator: BoardAction Requested: Adoption of the attached resolution. Summary oflnformation: ~lr. John E. Tye, Assistant Director, Department of Real Estate Assessments, will retire from public service effective August 9, 1996. Preparer:~~ Paul D. Patten Attachments: Yes ~ No Title: Assistant Director 004 RECOGNIZING JOHN E. TYE UPON HIS RETIREMElXVF WHEREAS, John E. Tye has faithfully served the Chesterfield County Department of Real Estate Assessments for eighteen years; and WHEREAS, by providing quality public service, Mr. Tye has symbolized the type of employee Chesterfield County seeks; and WHEREAS, Mr. Tye has shown tremendous knowledge regarding the real estate assessment profession; and WHEREAS, Mr. Tye has been extremely effective in working with all groups, including the Virginia Association of Assessing Officers and the International Association of Assessing Officers; and WHEREAS, Mr. Tye displayed a caring attitude toward all of his customers and coworkers, often going out of his way to help those in need, and demonstrated excellent teamwork skills by always being available to assist his coworkers; and WHEREAS, Mr. Tye has demonstrated his loyalty to Chesterfield County through his dedication and caring attitude. NOW, THEREFORE, BE IT RESOLVED, that the Chesterfield County Board of Supervisors publicly recognizes the outstanding contributions of John Tye, expresses the appreciation of all residents for his service to the County, and extends their appreciation for his dedicated service to the County, their congratulations upon his retirement, and their best wishes for a long and happy retirement. AND, BE IT FURTHER RESOLVED, that a copy of this resolution be presented to Mr. Tye and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. Meeting Date: CHESTERFIELD COUNT~ BOARD OF SUPERVISORS AGENDA August 28, 1996 Item Number: Page ! of Z Subject: Claim of Forterra Corporation for Additional Compensation in the Amount of $372,885.36 for Construction of the Clover Hill Library County Administrator's Comments: CountyAdministrator: BoardAction Requested: Deny the claim of Forterra Corporation Summary of Information: In 1993, the County contracted with Forterra Corporation, a Virginia Beach construction company, to build the Clover Hill Library (then known as the West Branch Library). The original contract price was $1.47 million, but approved change orders for the project increased the cost to approximately $1.5 million. The building was completed in June, 1994, several months after the scheduled completion date. The delay in completing the project resulted primarily from the management of the project by Forterra. Much of Forterra's management problems resulted from the fact that Forterra employed four different projeCt managers and six different project superintendents even though the building was scheduled to be constructed in one year. In May, 1994, approximately one month before work was completed, Forterra advised staff that it was submitting a claim for $75,000 in additional compensation on the project. Forterra did not state a Preparer: }~ ~~~ { ~teve~L. 'M~'cas Attachments: Yes ~-] No (Continued) Title: 0405:14273.1 CHESTERFIELD COUNT BOARD OF SUPERVISORS AGENDA Page Summary of Information: (Continued) legitimate factual basis for the claim and did not provide staff with sufficient documents to substantiate the claim. Since that time, Forterra has changed the amount of its claim several times, and the claim has grown to its present amount of $372,855.36. In July, Forterra, the first time, provided staff with the documentation which allegedly forms the basis of its claim. This documentation is available for review by any Board member who wishes. Staffs review of Forterra's claim establishes that it has no factual or legal basis. The numerous claims submitted by Forterra are either: (1) factually groundless or unsubstantiated; (2) untimely under the contract; (3) already resolved; or (4) not legally permitted by the contract or Virginia law. A detailed list of the claims and the reasons why staff thinks they should be denied is attached. Presentation of a claim to the Board is a precondition to Forterra filing a lawsuit against the County under state law. The County also has a claim of approximately $25,000 in liquidated damages against Forterra for its delayed completion of the project. The County will assert this claim against Forterra if it files a lawsuit against the County. 0405:14273.1 # RECAPITULATION OF FORTERRA'S CLAIM FOR CLOVER HILL LIBRARY Claims that are factually groundless or unsubstantiated. Demolition/Reframe Ceiling at Alcove 103. Forterra performed this extra work despite instructions from the architect not to do so. Signage Allowance. Forterra claims now that the signage specifications were ambiguous. However, Forterra did not request clarification of the specifications before it bid on the project. o Acoustic Ceiling Changes. Forterra's claim was previously reviewed and rejected by the project architect. Increased Sheetrock/Veneer Plaster and Reselect Light Fixtures. Forterra claims extra payment because certain light fixtures were discontinued during construction. However, if Forterra had ordered the fixtures early in the project, the problem never would have arisen. II. Claims that were not submitted in a timely fashion as required by the contract. Beam Changes. Framing Recess Lights. Increased Clean-up Costs. IlL Claims that were already resolved between the County and Forterra. 1. Column Line K. The County has already paid Forterra approximately $3,500 for this item. 2. Clip Angles. The County has already paid Forterra approximately $3,400 for this item. 3. Sprinkler Main Location. The County has already paid Forterra approximately $800 for this item. 4. Structural Angle at Entrance, The County and Forterra agreed during the project to trade this item off.against other work that Forterra was required to perform, at no additional cost to the County. 5. Scene Yard Modification. The County and Forterra agreed during the project that Forterra experienced no additional cost for this item and would not be paid for it. 6. Column Anchor Bolts. During the project, Forterra admitted that this extra work resulted from Forterra's own mistakes and that Forterra would not be compensated for it. IV. Claims that are not allowed by the contract or by Virginia law. 1. Interest. (Forterra claims $84,14T93 in interest.) Extended Field Office Overhead. (Forterra claims $104,513.77 in field office overhead.) Unabsorbed Home Office Overhead. (Forterra claims $46,124.82 in home office overhead.) 4. Extra Contract Administration Costs. (Forterra claims $16,607.37 in extra administration costs.) 0505:14273.1 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page ! of ~ Meeting Date: August 28, 1996 Item Number: lO. ^. Report On: Developer Water and Sewer Contracts The Board of Supervisors has authorized the County Administrator to execute water and/or sewer contracts between the County and the Developer where there are no County funds involved. The report is submitted to the Board members as information. Summary of Information: The following water and sewer contracts were executed by the County Administrator: Contract Number: Project Name: Developer: Contractor: Contract Amount: District: County Administrator: Attachments: 94-0154 Bensley Bermuda Rescue Squad - DuPont Bensley Bermuda Volunteer Rescue Squad Champion Construction Company of Virginia Water Improvements - Wastewater Improvements - Bermuda ~/~ Prepared By: / '/,D~'- ~/ · /~. E. B~e~, Jr. $13,255.00 $565.00 Agenda Item August 28, 1996 Page 2 o Contract Number: Project Name: Developer: Contractor: Contract Amount: District: 94-0223 W. F. & R. Office Building at Branchway Road Media Properties, L.L.C. Excalibur Construction Corporation Water Improvements - Wastewater Improvements - Midlothian $12,765.00 $8,340.00 o Contract Number: Project Name: Developer: Contractor: Contract Amount: District: 94-0259 Kentwood Forest, Section 1 at Longmeadow Longmeadow Farms Associates Piedmont Construction Company, Inc. Water Improvements - Wastewater Improvements - Bermuda $57,014.25 $77,518.50 o Contract Number: Project Name: Developer: Contractor: Contract Amount: District: 95-0048 Watkins Trucking - Warebottom Springs Road Watkins Terminals, Inc. Godsey and Son, Inc. Water Improvements - Wastewater Improvements - Bermuda $21,181.50 $14o.oo !40 Agenda Item August 28, 1996 Page 3 0 Contract Number: Project Name: Developer: Contractor: Contract Amount: District: 95-0089 Sycamore Village, Section B at Coalfield Road Mountaineer Properties, Inc., Et. Al. Water - J. Steven Chafin Sewer - Coastal Utilities Water Improvements - Wastewater Improvements - $30,225.80 $44,026.84 Midlothian o Contract Number: Project Name: Developer: Contractor: Contract Amount: District: 95-0191 D.M.V. at Iron Bridge - 12100 Branders Creek Drive Chedco, L.L.C. Godsey and Son, Inc. Water Improvements - Wastewater Improvements - $8,530.00 $18,837.00 Dale o Contract Number: Project Name: Developer: Contractor: Contract Amount: District: 95-0229 Wal-Mart Expansion - Iron Bridge Plaza Wal-Mart Stores, Inc. Castle Equipment Corporation Water Improvements - Wastewater Improvements - Bermuda $50,003.74 $48,600.67 Agenda Item August 28, 1996 Page 4 o Contract Number: Project Name: Developer: Contractor: Contract Amount: District: 96-0101 Five Forks Village, Phase V and Phase VI (Resubdivision of Lots 20 - 30) Mulberry .Corporation Castle Equipment Corporation Water Improvements - Wastewater Improvements - Dale $14,220.00 $23,065.00 Meeting Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA August 28, 1996 Item Number: Page 1 of__L IO.B. Subject:, Status of General Fund Balance, Reserve for Future Capital Projects, District Road and Street Light Funds, and Lease Purchases County Administrator's Comments! CountyAdministrator: BoardAction Requested:_.. Summary of Information: Preparer: /~ /~ ~ Yes ~ No Attachments: County Administrator BOARD MEETING DATE 07/01/96 CHESTERFIELD COUNTY GENERAL FUND BALANCE August 15, 1996 DESCRIPTION FY97 Budgeted Beginning Fund Balance AMOUNT BALANCE $24,667,000 Estimate pending completion of audit results. CHESTERFIELD COUNTY RESERVE FOR FUTURE CAPITAL PROJECTS TRADITIONALLY FUNDED BY DEBT August 15, 1996 05/24/96 County Administrator designation of funds for potential Animal Control Shelter shortfall. (247,395) FOR FISCAL YEAR '97 BEGINNING JULY 1. 1996 04/10/96 FY97 Budgeted Addition 6,801,800 (4,393,050) 04/10/96 FY97 Capital Projects 6,801,800 2,408,750 rfcip.wk4 ~45 Q 0 w~ .? .~_ ~= 0 r- ~ I~ o O~- o Prepared by Accounting Department July 31, 1996 Date Began 12/88 03/89 Description SCHEDULE OF CAPITALIZED LEASE PURCHASES APPROVEDANDEXECUTED Airport State Police Hangar Additions County Warehouse Total Geographic Information System CGIS") - Automated Mapping System 10/92 School Copier 10/92 School Copier 10/92 School Copier 09/93 School Copier * 12/93 Real Property Lease/ Purchase Original Amount $128,800 331,200 460,00(I 3,095,000 22,797 23,322 18,750 36,605 17,510,000 Date Ends 12/00 3/98 9/97 10/97 10/97 8/98 12/01 Outstanding Balance 07/3196 $ 61,950 159,300 221,250 880,000 5,790 7,505 6,133 18,228 12,545,000 TOTAL APPROVED AND EXECUTED $21,166,474 $13,683,906 PENDING APPROVAL AND/OR EXECUTION None *Second Refunding of Certificates of Participation, Series 1985 Meeting Date: CHESTERFIELD COUNT~ BOARD OF SUPERVISORS AGENDA August 28, 1996 Item Number: Page 1 ,of ~_~__ 10.C. Subject.', Roads Accepted into the State Secondary System County Administrator's Comments,! CountyAdministrator: BoardAction Requested:. Summary of Information: Faith L. Davis Attachments: Yes ~ No Clerk to the Board of Supervisors # Meeting Date: August 28, CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA 1996 Item Number: Page .~ of.L 11, Subject: EXECUTIVE SESSION County Administrator's Comments: CountyAdministrator: BoardAction Requested: Summary of Information: Executive Session, pursuant to § 2.1-344A.3., Code of Virginia, 1950, as amended, to discuss the acquisition of real estate in the Bermuda District for use as a conservation area and other public purposes. Preparer: - ~even L, Micas Attachments: Yes ~ No County Attorney 0800(16): 15314.1 MOTION: SECOND: DATE: RE: CERTIFICATION OF EXECUTIVE SESSION ~ELD IN CONFORMANCE WITH LAW WHEREAS, the Board of Supervisors has this day adjourned into Executive Session in accordance with a formal vote of the Board, and in accordance with the provisions of the Virginia Freedom of Information Act; and WHEREAS, the Virginia Freedom of Information Act effective July 1, 1989, provides for certification that such Executive Session was conducted in conformity with law. NOW, THEREFORE, BE IT RESOLVED that the Board of County Supervisors does hereby certify that to the best of each member's knowledge, i) only public .business matters lawfully exempted from open meeting requirements under the Freedom of Information Act were discussed in the Executive Session to which this certification 'applies, and ii) only such public business matters as were identified in the Motion by which the Executive Session was convened were heard, discussed or considered by the Board. No member dissents from this certifi- cation. Vote: (by roll call) The Board being polled, the vote was as follows: AYES: MAYS: ABSENT DURING VOTE: ABSENT DURING MEETING: **CERTIFIED** CLERK TO THE BOARD CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page ! of 1 Meeting Date: Item Number: Subject: Set Public Hearing for Appropriation of Anticipated Grant Funds, Donations, and other Sources and Authorize County Administrator to Execute a Real Estate Purchase Contract County_ Administrator's Comments: County Administrator: Board Action Requested: Staff requests that the Board of Supervisors set a public.hearing for September 11, 1996 for appropriation of $1,533,213.00 in anticipated grant funds, donations, and other sources for the purchase of property and authorize the County Administrator to execute the purchase contract. Summary_ of Information: Staff has been negotiating with Tarmac Mid-Atlantic for the purchase of 861 acres, more or less, adjacent to Henricus Historical Park for expansion of the historical site and wildlife conservation area. $1,533,213.00 in grant funds, donations, and other sources is anticipated for this purchase (see attached). The contract is contingent on the County receiving these funds. Approval is recommended. District: Bermuda Preparer:~ J~Shn W. Harmon Attachments: Yes[ Title: Right of Way Manager CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meeting Date: August 28, 1996 Item Number: Bud,qet and Management Comments: The proposed appropriation in the amount of $1,533,213 to purchase 861.2 acres around the Henricus Historical Park requires a public hearing. Staff has reviewed the County costs associated with the purchase of this property and the anticipated revenue to be received as outlined below. Also associated with this request are FY97 operating costs for the Parks and Recreation Department. The operating costs consist of $8,000 for a maintenance worker and $2,000 in miscellaneous operating expenditures for six months of FY97. Sources: Grant Match Virginia Power Donation Insurance Recovery Anticipated Revenue from Sale of Easements Total Sources: $1,000,000 110,000 73,213 350,000 $1,533,213 Uses: Land Purchase Acquisition and Closing Costs Services Rendered by Conservation Group Essential Site Improvements Operating Costs (6 mos.) $1,200,000 15,000 75,000 233,213 10,000 Total Uses $1,533,213 Preparer: ~f'/~~,/~, ~n~. L. Stegmaier Title: Director, Budget & Manaqement ETCH SET PUBLIC HEARING FOr ?PROPRIATION OF ANTICIPATED GR. -' FUNDS AND AUTHORIZE COUNTY ADMINISTRATOR TO EXECUTE A REAL ESTATE PURCHASE CONTRACT TAR~IAc MID-ATLANTIC HENRICUS HISTORICAL PARK CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: August 28~ 1996 Item Number: 15. A. Subject: Resolution recognizing lan Torrance, ICI Site Manager, for his contributions to Chesterfield County County Administrator's Comments: County Administrator: ~ Board Action Requested: Request the Board of Supervisors pass the attached resolution for Mr. Ian Torrence and present it to Mr. Torrence at the August 28, 1996 Board of Supervisors meeting. Summary of Information: Mr. Ian Torrence, Site Manager for ICI Americas for the past three years, will be leaving the County to accept a position with ICI Polyesters in Wilton, England. Over the past three years Mr. Torrence has been a dynamic colnmunity leader and has stressed the importance of ICI's corporate role within the cormnunity in which it is located. Social, civic and volunteer activities on the part of the company have increased as it has become recognized as one of the County's foremost corporate citizens. Preparer: ~/~~ , ~ ~~~ Title: Director, Economic Development - /Gary R. M~ar[n Attachments: Yesl agi6agl/erk RECOGNIZING MR. IAN TORRANCE FOR HIS CONTRIBUTIONS TO CHESTERFIELD COUNTY WHEREAS, Mr. Ian Torrance has served three years as Site Manager for ICI Americas, Incorporated where he has performed admirably, on behalf of ICI and his community, and will be leaving the Chesterfield site to accept a promotion as Global Safety, Health, Environmental and Manufacturing Network Manager for ICI Polyesters based in Wilton, England; and WHEREAS, under Mr. Torrance's leadership, ICI Americas has initiated an Annual Open House for citizens, customers, government officials, and others to visit and tour the ICI facility, thereby improving understanding and goodwill to the benefit of all; and WHEREAS, Mr. Torrance has been a faithful and active participant in the Department of Economic Development's quarterly Existing Industry Breakfasts from which group he helped initiate a Safety Committee to serve as a forum for the major industries to share ideas and solutions on common concerns; and WHEREAS, Mr. Torrance and ICI have been committed supporters of the American Cancer Association, the American Heart Association, and United Way, as well as emergency services, particularly through the Enon Volunteer Fire Department and the Bensley-Bermuda EMS; and WHEREAS, through Mr. Torrance's leadership, ICI has sponsored environmental awareness education for students of Enon Elementary School; actively participated in the Chesterfield County Riverfront Plan; and supported the creation of the Virginia Commonwealth University School of Engineering. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors here recognizes Mr. Ian Torrance, on behalf of staff and citizens of Chesterfield County, as an outstanding citizen and extends its sincere appreciation and best wishes to him and his family as he undertakes his newly expanded role with ICI. AND, BE IT FURTHER RESOLVED, that a copy of this resolution be presented to Mr. Torrance and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. Meeting Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA August 28, ~996 ltemNumber: Page i of 1 15,B. Subject: Resolution Recognizing Mr. Laymen Schoening Upon Attaining Rank of Eagle Scout County Administrator's Comments: County Administrator: BoardAction Requested: Summary of Information: Staff has received a request for the Board to adopt a resolution recognizing Mr. Laymen Schoening, Troop 879, sponsored by Saint Mark's United Methodist Church, upon attaining rank of Eagle Scout. He will be present, accompanied by members of his family, to accept the resolution. Resides in: Midlothian District Preparer: Attachments: Faith L. Davis Yes ~ No Title: Clerk to the Board RECOGNIZING MR. LAYMEN SCHOENING UPON HIS ATTAINING RANK OF EAGLE SCOUT WHEREAS, the Boy Scouts of America was incorporated by Mr. William D. Boyce on February 8, 1910; and WHEREAS, the Boy Scouts of America was founded to promote citizenship training, personal development, and fitness of individuals; and WHEREAS, after earning at least twenty-one merit badges in a wide variety of fields, serving in a leadership position in a troop, carrying out a service project beneficial to his community, being active in the troop, demonstrating Scout spirit, and living up to the Scout Oath and Law; and WHEREAS, Mr. Laymen Schoening, Troop 879, sponsored by Saint Mark's United Methodist Church, has accomplished those high standards of commitment and has reached the long-sought goal of Eagle Scout which is received by less than two percent of those individuals entering the Scouting movement; and WHEREAS, growing through his experiences in Scouting, learning the lessons of responsible citizenship, and priding himself on the great accomplishments of his County, Laymen is indeed a member of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors hereby extends its congratulations to Mr. Laymen Schoening and acknowledges the good fortune of the County to have such an outstanding young man as one of its citizens. Meeting Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA August 28, 1996 Item Number: Page 1 oL~ 16 .A. Subject: Public hearing to consider an agreement subordinating a reversion clause in the Nursing Home deed to the Nursing Home expansion financing County Administrator's Comments: County Administrator: BoardAction Requested: Hold public heating to consider amended subordination agreement and authorize the Chairman to execute agreement. Summary of Information: In August, 1993, the Board deeded the Lucy Corr Nursing Home and approximately 28 acres of property to the Chesterfield Health Center Commission ("CHCC"). The deed provided that title would revert back to the County if the CHCC violated any terms of the Interjurisdictional Agreement which governed CHCC's operation of the Nursing Home. In July of 1994, the reversion clause was amended by the Board to provide that title would revert only if the property was not used to provide health care services. CHCC is currently attempting to obtain financing from the federal Department of Housing ami Urban ~evelepment ("HUD"), in conjunction with the Hospital Corporation of America CCelumbia/HCA"), te expand the Nursing Home. As a condition of the financing, HUD requested that the County subordinate the County's interest in the reversion clause to the financing. At a public hearing held on July 24, 1996 the Board voted to enter into a subordination agreement which provided that if there was a default in the repayment of the CHCC financing, the Nursing Home could be sold free and clear of the reversion clause. The agreement also stipulated that, upon foreclosure, ',."~--'v v ,., -~ ~ . I CHESTERFIELD COUNT~ BOARD OF SUPERVISORS AGENDA Page-. 2 of 2 Summary of Information: (Continued) the purchaser must continue to use the Nursing Home to provide health care services. At the time of the Board action, the most significant issue left to be resolved in the financing was whether CHCC and Columbia/HCA could agree on Columbia/HCA's equity contribution to the financing package. This agreement has now been reached. The only remaining issue is obtaining HUD's approval of the financing After the Board's July 24 action, HUD indicated that the stipulation in the subordination agreement that a foreclosure purchaser continue to use the Nursing Home to provide health care is unacceptable. HUD has demanded that the subordination agreement be unconditional and has indicated that it will not approve the financing unless the stipulation is removed. The attached amended subordination agreement removes the stipulation. By removing the stipulation, the Nursing Home and surrounding acreage could, upon foreclosure sale, be used for any purpose including purposes unrelated to health care. Under Virginia law, the Board must hold a public hearing to consider the attached amendment to the subordination agreement. 0400:14572.3(14573.1) # ~_57 ' A~$&~IULLEN~ 804 786 I7~;~12/17 THiS SUBORDINATION AGREEMENT, dated as of the day o~ . , 19~6, ~y and between the COUNTY OF CHEST~F..~ VIRGINIA, a P6iitical subdivision of the Cor/monwealth et virginia (the · County"), .~EILL¥ mORTGAGE ~0DP~ INC., a corporation (t~e "Mortgagee") and the HEALT~ CENTE~ C_~o~__I~N FOR ~ C~; ~ CH~STE~DD, a co~ission created pursuan~ to Chapter 37 of Title 15.1 of the Code of Virginia (1950), as ~ended (the "Co~ission.), r~citao and provides as followo: 1. The County conveyed to the Commission certain estate more Darticular!y described ~n R~b~b~t ~ ~tt~h~d hereto and mad~ a par~ h~r,~f (the "D~operty,,) by' Deed dated October ~9. 199&, wecorded October 21, 199&, in the Clerk'~ Office. C~rcult Court, Chesterfield County, Virginia (the "Clerk's Office"), in Deed Book ~610, at pa~e 910, as corrected by Deed of Correction dated August __, 199G, and rccor~¢~ iu the Clerk's Off,ce prior hureto (thc "Dccd'.) and by Deed of ~xchan~e dated March 14, 1996, recorded March 2~, 1996, in the Clerk's Office, in Deed Book 2839~ at pase 274, aS c~rre~d by Correction Deed of Exchaasu dated August __, 1996 and £ecord~d i.u ~h~ Clurk's Office prior hereto (Lh~ "Deud 0£ 2. The Deed provided ~hat t~e property conveyed therein S~all revert ~o ~he County in the even~ ~hat the Commission discontim=e~ provi~in] health ~ervices from the property (the "Reversion,,). Tl%e Deed of Exchange likewise provided therein that the property conveyed by the County to the Co~mission shall be subject to the same limitations and conditions contained in the Deed~ including ~he Reversion. 3. Mortgagee has made a loan to the Commission "Loan") evidenced by a Note in the principal amol~t off Twenty Million Nine ~undred Thoumand Do1 ] ar~ ($~0,900,000.00) ~ayable by the Commission ~ the Mortgagee (the '~Note") and secursd by a De~ of ~Jst dated , 1996, recorded , 1996 in the Clerk'~ Office in Deed---Book ' , at page (tho "Mortgage,,). The Note ham been endorsed for in~urancc by the Secretary of Hou~in~ and Urban Development (the "Secretary,,). in addition, the Cora~is~ion and ~ho Secretary have ~n~rcd into that certain Regulatory Agreement. dated , 1996 (th~ "Rc~ulatoryAgreen%ent.) pursuant to which the Commlssi~ a~reed to own the Property a~ operate the project ~h~reon in accordance with the uerms aAAd conditions contaiHed therein. -1- ~Ei~'I tJ'/:~4'.~IC&D : 8-19-96 : 17® , . ~ , ~'ILL I A~fS&~iULLEN-~ 804 796 17~;~1~/17 4. AS a condition to m akin9 the Loan evidenced by the NoLe and seuured by Lh~ Mortg~, Lhu Mo~'Lg~u~ ~nd Lh~ S~u£'~tary have required tha~ ~he County subordina~e ~he Reversion 50 ~he ~erms of the Mortga§e and t~e Regulatory A~reement as provided below. SUBORDINATIO~ A~RE~T. NOW, T~EREFORE, for and in consideration of the sum of Ten Dollars ($~0.00), cash in hand paid and other ~ood and valuable consideration, ~he receipt and sufficiency of which is hereby acknowledged, it is hereby agreed as follows: 1. Subordination. The Reversion is and shall be subject and ~ubordinate to the Mortgage and the R~ulatory A~reement foreclosure sale under the MortuaGe, any transferee who acquires the Property by deed in lieu of foreclosure, the successors and a~ign~ of ~uch purcha~er~, shall tak~ titla to th~ Property fr~e and clear of the Reversion and any other rights retained by the County under the Deed and ~he Deed of ~x~hang¢. Z. ~he~ As.muteness. To £ur~her evidence and confiz~n the subordination, provided he~eln, the County shall perfoxum such other ac~s and execute, acknowledge and deliver such other duuuu~lL~, ~L Li~ ~apu~ u£ bh~ Mu~'L~9~, as ar~ z'~qulred to effectuate the subordination. 3. Successors..a~d_~Assi~ns: ~overnlng Law. T~is Agreement shall inure to the benefit of and be bindihg UpOn the parties hereto and their respective heirs, personal and legal representatives, administrators, executors, successors and assigns, and shall be ~overned by the laws of ~he Cor~nonwealth of Virginia. 4. Exelusive Forum, Any dispute arisin~ under this Agreement which cannot be resolved between the parties ~ha].]. resolved in the C~rc~l~t Cou~t ~f th~ ~nty of Chest. e~fleld, V~r~n4~ and 4n no other forum. WITNESS the followin9 ~i~naturas and seals. C0U1T~¥ 0F CHESTERFIELD, VIRGINIA By: Chairman of Board of Su~ezvlsoz's -2- !59 8-18-96 ; 17:2~ ; ~ILLIA~S&~ILILLEN~ 804 7~(~ 1753;#1.i/17 APPROVED AS TO FORM: Counzy Attorney HEAL~{ CENTER COM~ISSION FOE THE COUNTY OF CHESTERFIELD, a Commission created pursuant to Chapter 37 of Title 15.1, Code of Virglnia(1950), as amended By: Title: ~C~TA~Y OF MOUSING AND URBAN D~V~LODM~/~T. actin~ by and through the Federal Hous~n~ Commissioner By: Authorized Agent COMMONWEALTH OF VIRGINIA C±T~/COUNT~ I certify that the foregoing document was executed and acknowledged before me this __ day of , 1996, by .... Chairman of the Board of SuDervisors of Chesterfield County, Virginia, on behalf of the County. My commission ~xpires: Notary public -3- 804 79( 175~;~13/17 CITY/COUNTY OF I certify that the foregoln~ document was executed m:~d acknowledged before me this ~ day of , 1996, by -' ~ of zl%e HealEh C~n~er Cozmaission for ~he CounEy of ChesE~rEteld On behalf of Commission. ' My commission expires: Notary Public COMMONWEALTH OF VIRGINIA C~TY/COUNTY oP 7 ..ertafy that th~ for~9oln~ document waz ~x~outed and C ' acknowledoed before me this day of __, 1996, by , Authorized A~en= of thc Secretary of Nousln~ and Urban Developmont, Actin9 by and Through the Federal. Housln9 Commi~oioncr. My commission expires: Notary Public ~ILLIA~S&~IULLEN~ 804 786 17~3;g16/17 ALL Uha~ certain lot, piece or parcel of land, with improvements =hereon and appurtenances thereunto belongln~, lying and being in ~e Dale Magisterial District, Chesterfield County, Virginia, containing 27.5967 acres, more or less, as more particularly shown On a plat of survey e titled, "Pla~ of 27.5~67 Acres of ~ . Land Situated on the North Line of Lucy Corr Ct.", prepared by Earvey L. Parks, Inc. and dated August 10. 199~, ~ copy of which is recorded in the Clerk's Office. Circulk Court, Chesterfield County, Virginia (the "Clerk's Office). ~ Deed Book 2610, at page 913, and to which plat r~ence is made for a more particular description as the property. LESR AND R~C~PT all tho~e certain pieces or parcels of land lyinN and bein~ in Dale Ma~is~erlal District, Chesterfield County, Virginia, designated as Dar~¢l "C" containin~ S.136 acres, ~ud Parcel "D" containin~ 0.208 acres as shown on a plat by Harvey L. Parks, Inc. d~tcd February 6, 1996, and revi~ud F~bruary 27, 1996, a copy of which is recorded in thc Clerk's Office i~ Plat Book 90, at pa~e 15, which pzupurty was conveyed us the County of Chesterfield, Vlr~i~ia by Deed of Exchange ~rom tee Chesterfield County Health Co]muisston, dated March 14, 1996, recorded March 20, 1996, in the Clerk's Office in Deed Book 2839, at pa~e 274. BRING a par~ o£ the same real estate conveyed to C~esterf±eld Health center Commission for the County o£ Chesterfield by De~d from the County of Chesterfield, Virginia, dated October 19, 1994, recorded October 21, t994, in the Clerk's Office in D~d BOok 2610, at page 910, as corrected by Deed of Corr~ct4on dated Augus~ , 1996, and recorded in the Clerk'~ Off~ee prior hereto. ~.ARCEL.._2 ALL those cerka4n piec%s or parcels of land, lyin~ and bein~ in Dale Magisterial Di~trlct, Chesterfield County, Virginia, and de~nated as Parcel "A" contalnln~ 4.923 acres and Parcel Containing 0.05l aCreS as shown on a plat by HaL-roy L. Inc. da~ed Webruary 6, 1996, and revised Februar~ 27, 1996, a copy of which is recorded in the Clerk's Of£.iu~ in Pla: BOOk 90, at page BEING the same real estate uonveyeO ~o the HealEh Cen~er Commission for the Cou;~Ly uf ChesUer~ield by Deed of Exchange iron% the Coullty ~£ Chesterfield, '~irginia, ~atedMarch 14, 1996, recorded Mar=h 28, 1996, In the clerk's O~fiee in Deed Book 2839, -5- · 8-1fl-86 ; 17:28 ; ~ILLIA~IS&~ILiLLEN~ 804 786 17~,~1,,,1, August __, 1996, and recorded in the Cla=k's Offiee prior hereto. -6- R O Box 85333 A,~.~,~J~iliate of Media General Richmond, Virginia 23293-0001 ': (804) 649-6000 Advertis!ng Affidavit (This is oot a bill; please pay frem iovOiCe) CHESTBRF ! ELD CO~ BO~ SUPV ~F SUPERVISORS P O BOX 40 CHESTERFIELD VA 23832 O8 08/21/96 121 TAKE NOTICE TAKE NOTICE THAT THE BOARD O × 24 Richmond Newspapers, loc. Publisher of THE RICHMOND TIMES-DISPATCH; This is to certify that the attached MEETINGS - COMING EVENTS was pUbliShed bY RiChmood NewsPapers, loc., in the City of Richmond; State of Vir¢oia, on the followio§ dates: 08/14/96 08/21/96 The first insertion being Given Sworn to and subscribed before me this ~..12!~ ~ State of City R ChmOod My Com~issiso e×pires public 03/31/97 08/1~/95 sUpervis0~ THSIS NOT A BILL, PLEASE PAY FROM INVOICE. THANK YOU ~ -Meeting Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS August 28, 1996 AGENDA Item Number: Page 16.B. of ~ Subject: Public Hearing to Authorize Execution and Recordation of.Deeds of' Correction reflecting Health Center Commission's Legal Name County Administrator's Comments: CountyAdministrator: ~ BoardAction Requested: Staffrecommends that the Board authorize the execution and recordation of'Deeds of Correction to reflect the proper legal name of the commission, which is the "Health Center Commission for the County of. Chesterfield." Summary of Information: When the County created the Chesterfield Health Center Commission, the Board approved conveying the nursing home property to the Health Center Commissiono The deed of conveyance, however, as well as a subsequent deed of exchange do not reflect the technically correct name of the Health Center Commission. Staff recommends that the Board authorize the execution and recordation of deeds of. correction, substantially in the form of the attached deeds, to reflect the proper legal name of the entity, the "Health Center Commission for the County of Chesterfield." Preparer: ~'~even~__~. Micas Attachments: Yes ~ No Title: County Attorney 0605:15333.1 SEN~ P_,¥:~/?,tC&D ;8-19-96 ; 17:20 : ~,~ILLIA~IS&~IULLEN--, 804 796 175~;~ 8/17 Williams. Mulle.. Chriaian & Dobbins P. O. Box 15~0, Easement No; Map $eutlon: 96-0049 95-4/5A THIS CORRECTION DEED OF EXCHANGE, dated 1~96, Dy anG Oetw@en t~e ~EALTa CENTER COMMISSION ~0~ ~ COUNTY OF CHESTERFIELD, a commission created pursuant to Chapter 37 of Title 15.1, Code of Virginia, 1950, as amended, to be indexed as both Grantor and Grantee (the "Co~m~ission"), and the COUNT~ OF CHESTER~iESD~ a political, subdivision of th~ ~ommonw~a]th V4r~in{~, t.o be indexed as 5otb Grantor and Grantee "County,), recites and provides as follows: Reeit&ls. 1. Sy resolution dated March 13, 1996, the Board of Supervisors of ~he Co~ty appz'uvud bh~ ~xuhange of parcels of land between the Co~nmlsslon and 5he County ~o Eacili~a~e the expansion of ~he .bucy Corr Nursing Home. 2. By Deed of Exchange dated March 14, 1996, recorded March 28, 1996, in the Clerk's Office, Circuit Court, Chesterfield County, Virginia (the "Clerk's Office") in Deed Book 2839, a~ pa~e 274 (the "Original Exchanu~ Dmod")0 the County and th~ Comm4~ ~wobsn~ed certain parcol~ of real property located 4~ Chesterfield County, virginia ~nd more particularly de~cri.bod in the Original Exchange Deed. 3. The Commi~oion was misnamed as "CIIESTERFIELD CO~TY HEALTH CO~4ISSION,, in ~he ri~znal Exchange Deed and O ' should have been "HEALT~ CENTER CO~iSSION FOR THE COUNTY ; ~-19-96 : 17:20 ; ~ILLIA~$&~[LLEN~ ..,,~,,. 804 796 17~0;# 9/17 CHESTERFIELD 4. The County and thc Commioslon desire to correct the Original F,xchange Deed and reprant and reconvey the parcels described thez'~in ~ uf Lhe dale of the Oriplnal Exchan~'~ D~ by this Correction Deed. Correction. NOW, TNEREFORE, WITNESSETH: That for and in consideration of the exchange of the real es:ate ~de herein and other 9cod and valuable consideration, the receipt of which ia hereby aaknowledged, Cammission does hereby regra~t and reconvey with Special Warranty ~3nto County th~ f~ll~wing described property: ALL tb~se certain plec~$ or parcels of land lyin9 and being in Dal~ Ma~isterial District, Ches~erfletd County, Virginia, designated as Parcel "C,, con~aining ~.136 acres, and Parcel "D" contalnin~ 0.208 acres as shown on a pla= by I~arvey L. Parks, Inc., dated February 6, 1996, and rewlsed February 27, 1996, a copy o£ which is attached to the Ori~inal Exchange Deed and r~coz'ded in the Ci~zK'~ O££i¢~ in Pla~ Book 90, at pa~e !5, a~d ~o which pla5 reference is hereby made for ~ more paruicular description of the properEy ~ereby conveyed. BeinN a part of the same property conveyed to Commission by Deed dated October 19, 1994, and recorded October 20, 1994, in the Clerk's Office, in Deed book 2610, at Daqe 910, aa corrected by Deed of Correction dated August __, 1996, and recorded in the Clerk's Office immediately prior hereto (the "Original Deed"). and J.n consideration of the exchange of real estat~ receip~ of which i~ hereby acknowledged, County does hereby reprant and reconvey wi~h Special Warranty unto Commission the following dcscribcd property= ; 8-20-86 ; 10:82 : WlLLIA~IS&~ULLEN+ 804 796 17~$,. 9~ 2 ALL those certain pieces or parcels of 1.~nd beln~ Dale Magisterial District, Chesterfield County, Virginia, designated a~ Parcel ,,A,~ containing ~.92~ aore~ and Parcel "B" contalnln~ 0.0~1 acrem also shown on the above mentioned Th~e Conveyances are made ~ubject to easements, conditlono, uz~d rus~£1c~i, on~ of record insofar a~ ~hey may be lawfully applicable to the prop~r~i~s hereby conveyed. Tt~ ~rope£ty conveye~ Dy County to commission shall De subject to the same limitat, ions and conditions contained in t~e Original Deed. This exchange is made in compliance with Section 15.1-286 and Section 15.1-262 of the Code of Virginia, 1950, as amended, and i~ approved by the Deputy County Attorney as to form and conveyance and acceptance of the parcels approved by the Board of Supervisors and tb~ W~a~th C~nter Commission for the County of Chesterfield pursuant to re~olutions duly adopted whleh full force and effect. WITNESS the followin~ si~nature~: HEALTH CENTER C0MMI~SION P0R THE COUNTY OF C~=ST~RFI=bD, a Commission created pursuant ~o ChapLet 37 of Title 15.1, Code of Virginia, 1950~ a~ ~m~nded Approved as ~o Form: COUNTY OF CHESTERFIELD, VIRGINIA Deputy County Attorney ~arry G. Daniel, Chairman ~oard of Supervisors : 8-19-06 ; 17:22 : ~ILLIA~$&~tLIL[EN- 804 786 17~0;~11/17 L~ne B. Ram~y County Administrator COMMONWeAlTH OF VIRGINIA COUNTY OF CHESTERUIELD, tO-wit: I, , a Notary Public in and for th~ Commonw~al~ and County aforesaid, do hereby certify that t~is day personally appeared before me in my jurisdic=ion aforesaid BY: TITLS: whose name is'signed to the foregoinq and annexed wr~_~n~ dated .... , 1996, and acknowledged the same before me. Given under my hand this day of , ~99__. My commission ~k-pira~: Notary Public COMMONWEALTH OF VIRGINIA COUNTY OF C~ESTER~IELD, ~o-wit= I, , a Notary Public in and tot Lhe Cu~nonwealth and County aforesaid, do hereby certify that this day personally appeared before me in my ~urlsdlctlon aforesaid, ~arry G. Daniel, Chairman of the Board of Supervisors and ~ane B. Ramsey, County Administrator, of the County of C~esterfield, Virginia, whose names are si~ned to ~he foregoing and annexed writin~ dated _, 1996 and acknowledged the same before me. ' Given under my hand this __ day of My co~ission expires: ~otary Public 4 804 786 17~3;~ ~/17 Williams,, MuIlon, ChrL~.th~n & Dobbins I: O. Bo.~ 15~0, Rielunond, VA THIS DEED OF CORR~CTION, made this ~ day of Augu~, 1996, by and between TH~ COURT~ OF CH~T~KFIELD, V~G/NIA, a political subdivision o~ t~e Commonweal~ of virginia, as Gran=cr (the "County"} and the HEALTH CENTER CO~XS~ON FOa TH~ COUNTY OF CHESTERFIELD, a commissiun created pursuan~ to Chapter 37 o~ Title 15.1, .Code of Virqini~a 1950, as amended, as Grantee (~he "Grantee',). recites and provides as follows: 1. A% a regular meeting of the Chesterfield County Board of Supervlsor~ held on August 2~, 199~, a resoltuion wa~ duly adopL~d ~uthorizln~ th~ conveyance of the hereinafter descrlbcd parcel o£ real estat~ tu G~un~$e; and 2. By Deed dated october 19, 1994, recorded OuLub~z' 20, 1994, in the Clerk's Oflice, Circuit Court, Chesterfield County, Virginia, in Deed BOok 2610, at pa~e 910 (the "0riginal DeeG',), the County conveyed to "Chesterfield County Health Commission" certain real property located in Chesterfield County, Virginia and mo~ Dsrt~eularly described in the Original Deed lthe "Property"). 3. The ~rantee wa9 misnamed a~ "C~ETERFIELD COUNTY HEAI.T~ COMI~EION. in the Original Deed and in~tsad ~hould have been "H=ALTI! CENTER COMMISSION FOR THE COUNTY OF C~ESTERFIELD.. 4. At a regular meetin~ of the Chesterfield County ~oard of Su~vl$ofs held on August' 28, 1996, a resolution was duly 8-19-96 ; 17:17 ; WlLLIA~S&~L~LEN~ 804 796 :753;g 5/17 adopted authorizing the correction of th~ Original Deed and th~ regrant and reconveyance of the Property as of thc d~tc of tho O&i~inal Deed by this Deed of Correction. W I T N w. S $ E T H: NOW, THEREFORE, for and in consideration of the sum of Ten Dollars ($10.00) and other good and valuable consideration, the receipt of which is hereby acknowledged, the County does h~r~by regrant and reconvey, as of the date of the Original Deed, with General Warranty, except as hereinafter m~t f~rth, unto Grantee the followin9 described real estate (the "Droper=y"): ALL that curtain lot, pioce or parcel of land, with iimprovcmunt~ thereon and appurtcnanc~m belonging, lyln~ and bein~ in Dale Ma~isterial District, Chesterfield County, Virginia, containln~ ~7.5967 mc&u~, g]o&e or 1~, as more particularly shown on a pla~ of su~wey "Plat of 27.5967 Acres o£ Land Situated on the North Line of ~ucy Corr C~.", prepared by ~arvey &. ~arks, inc. anO dated August 10, 1993, a copy o~ w~ic~ plat is attached to the Ori~inal Deed as Attachment A and recorded in t~e C£er~'s Ot%ice, Circuit Court, Chesterfield County, Virginia in Deed book 2610, at pa~e 913, and to which plat reference is hereby made for a more particular description of said propertv. This conveyance is made subject to restrictive covenants, ext~nt that they may be applicable to the real estate hereby conv~¥~d, fo= ~o lon~ a~ the Commission shal! use the property for the purpose of provldins health care services to the c~tizens of Ch~mterfield County and surroundin~ com~nunltles. If the ~rantee discontinues providing ~ealth Sex-vices from ~he property, 2 !70 SENT hh':BiC&) ; 8-19-96 ; 17:18 ; WlLLIA~S&$ULLEN~ 804 796 178~;# 6/17 fee simple title in th~ property shall ~ever~ to and be vested in the County of Chestcr£icld. WITNESS THE FO550WING SIGNATURES, pursuant to the authority se~ f~z'~ti In ~ duly adopted ~o&rd ~esolut~on which is ~n ~ull force and e£fecn. COU~'&'X OF CHESTERFIELD, ¥IRSINIA APPROVED AS TO FORM: By: Chairman of Board of Supervisors Deputy County At=orney ~ane ~. Rarasey County Adminimtrator COM/4ONWE~TH OF VIrGInIA COUNTY OF CHEST=RYlE~D, Lu-wlt: I, , a Notary Public in and for the commonwealSh and County aforesaid, do ~ereDy cer=lfy tha~ , w~ose name is slgne0 to the ~oregoin9 and annexed writing bearin~ date on the of __, 199__, ha~ acknowledged the same before me in my jurisdiction aforesaid. Given under my hand this day of . 199 ...... My commission exDires: Notary Public SENT B¥:W~IC&D : 8-19-96 ; 17:18 : WILLIA~IS&~LILLEN~ 804 796 17.53;I CO~Ob-~q~AJ~TI{ OF VII~GINIA COUNTY OF CII~.~T~RFI~L~0, to-wit: , ~ NoL~z'y Public in and for the CQn~onweal~ll a~d CourtLy ~fore~aid, ~o hereby certify zhat , whose name is sl~neo go g~e £ore~oin~ and annexed writin~ bearin~ aa~e on ~he o~ 199._, has acknowledged ~he same betore me~y jurisdiction ' a~ore~aid. Given under my hand this day of ..... , 199 My ~omm~ss~on expires: Notary Public P, 0 Box 85333 ~:, Affiliate of Media Genera ~chmon~, Virginia 23293-0001 (804) 649-6000 Advertisin9 Affidavit (This is not a bill please pay from invoice) HESTERFIELD CO.BO.SUPV TT THERESA pITTS BOARD OF SUPERVISORS P O BOX ~0 CHESTERFIELD VA 23832 220806 08/21/96 Date .... d~ Desc~ ,p,on Ad Size 08/21/96 121 TAKE NOTICE PLEASE TAKE NOTICE THAT THE 1. X 26 108 ~ Richmond Newspapers, inc. Publisher of THE RICHMOND T~MES-DISPATCH This is to certify that the attached MEETINGS - COMING EVENTS was published by Richmond Newspapers, ~nc., in the City of Richmond, State of Virginia, on the following dates: 08/21/96 The first insertion being given Sworn to and subscribed before 08/21/96 State Public 03/31/97 THIS IS NOT A BILL, PLEASE PAY FROM INVOICE THANK CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: August 28, 1996 Item Number: 16.C. Subject: PUBLIC HEARING: Ordinance to Vacate Lots in Block 3, Quail Oaks Subdivision, Section 1 County Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors adopt an ordinance to vacate Lots 1-5, 7-14, and a portion of Lot 6, Block 3, within Quail Oaks Subdivision, Section 1. Summary_ of Information: Oliver D. Rudy has submitted an application requesting the vacation of Lots 1-5, 7-14 and a portion of Lot 6, in Quail Oaks Subdivision, Section 3. A 10' easement will be retained across Lots 1, 6, 7, 10 and 11-14 for existing and future utilities. This request has been reviewed by staff and approval is recommended. District: Bermuda John W. Harmon Attacb_ments: Yes No Title: Right of Way Manager # VICINITY SKETCH OAKS PURBLIC HEARING: ORDINA~CE TO VACATE LOTS IN BLOCK 3 QUAIL SUBDIVISION SECTION 1 OLIVER D RUDY ~t74 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date:~ Au t 2~ 1996 Item Number: 16. E. Subject: PUBLIC HEARING: Ordinance to Vacate a Portion of Linden Lane within Pocoshock Hills Subdivision County_ Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors adopt an ordinance to vacate a portion of Linden Lane adjacent to and north of Lot 15, within Pocoshock Hills Subdivision. Summary_ of Information: Juanita S. Davis has submitted an application requesting the vacation of a portion of Linden Lane adjacent to and north of Lot 15, in Pocoshock Hills Subdivision. This request has been reviewed by staff and approval is recommended. District: Clover Hill J~hn W. Harmon Attachments: YesI Title: Right of Way Manager PUBLIC HEARING: VICINITY SKETCH ORDINANCE TO VACATE A PORTION OF LINDE~ LANE WITHIN POCOSHOCK HILLS SUBDIVISION JUANITA S DAVIS !80 d ..! Meeting Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA August 28, 1996 Item Number: Page ,,,! Subject: Adjournment and Notice of Next Scheduled Meeting of the Board of Supervisors Count7 Administrator's Comments: CountyAdministrator: -... uested: Summaryoflnformation: Motion of adjournment and notice of next scheduled meeting on Sc~ ....... l- 11,--!-99~ at ~:~n ~ for the Board of Supervisors Meeting. Preparer: Faith L. Davis Attachments: ~-~ Yes No Title: Clerk to the Board of Supervisors