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03-25-1998 MinutesBOARD OF SUPERVISORS MINUTES March 25, 1998 Supervisors in Attendance: Mrs. Renny B. Humphrey, Chairman Mr. Arthur S. Warren, Vice Chrm. Mr. Edward B. Barber Mr. Harry G. Daniel Mr. J. L. McHale, III Mr. Lane B. Ramsey County Administrator 98-169 Staff in Attendance: Colonel Carl R. Baker, Police Department Dr William Bosher, School Board Superin. Mr Craig Bryant, Dir., Utilities Mr Steven Calabro, Dir., County Airport Mr D. Joe Campbell, Dir., Juvenile Detention Home Mr N. E. Carmichael, Commissioner of Revenue Ms Marilyn Cole, Asst. County Administrator Mr. Richard Cordle, Treasurer Ms Mary Ann Curtin, Dir., Legislative Services Ms Becky Dickson, Dir., Budget and Management Chief F. W. Dolezal, Fire Department Mr. William D. Dupler, Building Official Mr. Michael Golden, Dir., Parks and Recreation Mr. Bradford S. Hammer, Deputy Co. Admin., Human Services Mr. Russell Harris, County Ombudsman Ms. Tammy D. Haskins, Acting Clerk to the Board Mr. Thomas E. Jacobson, Dir., Planning Mr. H. Edward James, Dir., Purchasing Mr. Donald Kappel, Dir., Public Affairs Mr. Lou Lassiter, Dir., Internal Audit Ms. Mary Lou Lyle, Dir., Accounting Mr. R. John McCracken, Dir., Transportation Mr. Richard M. McElfish, Dir., Env. Engineering 3/25/98 Mr Gary R. McLaren, Dir., Economic Development Mr Steven L. Micas, County Attorney Dr William Nelson, Dir., Health Mr Richard Nunnally, Extension Agent Mr Paul Patten, Assessor Mr Francis M. Pitaro, Dir., General Services Mr William Russell, Information Systems Technology Mr. James J. L. Stegmaier, Deputy Co. Admin., Management Services Mr. M. D. Stith, Jr., Deputy Co. Admin., Community Development Mr. Thomas Taylor, Dir., Block Grant Office Dr. Robert Wagenknecht, Dir., Libraries Sheriff Clarence Williams, Sheriff's Department Ms. Judy L. Worthington, Circuit Court Clerk Mrs. Humphrey called the regularly scheduled meeting to order at 3:00 p.m. 1. APPROVAL OF MINUTES 1.A. MARCH 11, 1998 On motion of Mr. McHale, seconded by Mr. Barber, the Board approved the minutes of March 11, 1998, as submitted. Ayes: Nays: Humphrey, Warren, Barber, Daniel, and McHale. None. 1.B. MARCH 16, 1998 On motion of Mr. McHale, seconded by Mr. Warren, the Board approved the minutes of March 16, 1998, as submitted. Ayes: Humphrey, Warren, Barber, Daniel, and McHale. Nays: None. 98-170 3/25/98 2. COUNTY ADMINISTRATOR'S COMMENTS Mr. Ramsey introduced Senator Steven Martin to make a special presentation. Senator Martin commended each of the Board members for their efforts. He stated that he is present at the meeting to pay tribute to Mrs. Humphrey. He further stated that in the early years of Mrs. Humphrey's life, there had been instilled in her a desire for public service. He acknowledged that Mrs. Humphrey is the youngest person ever elected to serve on the Chesterfield County Board of Supervisors and the first woman Chairman of the Board. He stated that the Senate, the House of Delegates concurring, adopted a resolution commending Mrs. Humphrey for her service to the community. The Clerk read the following resolution into the record: WHEREAS, on January 14, 1998, Renny B. Humphrey was unanimously elected to chair the Chesterfield County Board of Supervisors, the first woman to hold that position; and WHEREAS, for Renny Humphrey, being first is not unusual, as she began her political career at the tender age of 14, stuffing envelopes for a campaign; and WHEREAS, some years later, Renny Humphrey became the youngest person ever elected to the Chesterfield County Board of Supervisors, representing, as she does today, the Matoaca District; and WHEREAS, a lifelong resident of Chesterfield County, Renny Humphrey, a graduate of James Madison University, is a laboratory specialist in pharmacology at the Medical College of Virginia; and WHEREAS, in addition to her service on the Chesterfield County Board of Supervisors, Renny Humphrey served as vice-chair of the Committee on the Future and is a member of the Ettrick-Matoaca Jaycees and the Chesterfield Women's Club; and WHEREAS, the new chairwoman of the Board of Supervisors of one of the Commonwealth's largest and fastest-growing counties, Renny Humphrey has already built an enviable record of service to the citizens of Chesterfield County. NOW, THEREFORE, BE IT RESOLVED by the Senate, the House of Delegates concurring, that the General Assembly commend Renny B. Humphrey for her trailblazing and successful career in government. 98-171 3/25/98 AND, BE IT RESOLVED FURTHER, that the Clerk of the Senate prepare a copy of this resolution for presentation to Renny B. Humphrey as an expression of the General Assembly's congratulations on her latest triumph and best wishes for the future. Senator Martin presented the executed resolution to Mrs. Humphrey, accompanied by her mother, and expressed appreciation to her for her efforts and accomplishments. Mrs. Humphrey expressed appreciation to the General Assembly for the recognition and stated that her accomplishments have been made possible with the support of this Board, her family, and the community. She further stated that being a public servant in Chesterfield has been indicative of her family. 3. BOARD COMMITTEE REPORTS There were no Board Committee Reports at this time. REQUESTS TO POSTPONE ACTION, ADDITIONS, OR CHANGES IN THE ORDER OF PRESENTATION On motion of Mr. Warren, seconded by Mr. McHale, the Board added Item 8.A.3., Nomination/Appointment to the Community Criminal Justice Board and, adopted the Agenda, as amended. Ayes: Nays: Humphrey, Warren, Barber, Daniel, and McHale. None. 5. RESOLUTIONS AND SPECIAL RECOGNITIONS There were no Resolutions and Special Recognitions at this time. 6. WORK SESSIONS 0 FY99 PROPOSED BUDGET Mr. Ramsey stated that at this point in the Budget process, the County has identified approximately $87,000 in additional State funding to the County's portion of the Budget. He then introduced Dr. Bosher to address additional funding schools. Dr. Bosher stated that with $333,000+ in premiums and interest from the Bond sale in January, 1998, as well as approximately $666,000 in additional resources from the State, the School Board, at its meeting on March 24, 1998, amended its budget proposal to reflect those additions in revenue. He further stated that with the Board of Supervisors approval, the School Board's proposed budget can now be fully funded at $319.2 million for FY99. 98-172 3/25/98 Mr. Stith then came forward and presented an overview of Community Development Division's Budget and stated that the Division is dedicated and committed to managing change in Chesterfield County; promoting economic prosperity; providing a high quality of life for present and future generations. He further stated that the purpose of the Community Development Division is to create and maintain a high quality community through balanced growth and development; resource protection; customer service; enhanced and sustained vitality for existing communities; and an effective infrastructure. He then reviewed the Division's FY99 proposed budget which totals $71.4 million and FY99 estimated revenues. He reviewed 1997-98 Community Development successes including automation of the Site Plan Review process and implementation of the Chesterfield Development Information System. He then reviewed Community Development future successes including funding and implementation of the Chesterfield Development Information System; and the need for additional office space. He reviewed 1997-98 Building Inspection successes including initiating a County-wide Soil Testing Policy and Total Quality Improvement successes including developing a property maintenance audit implementation team; and developing a Commercial Plan Review Process Action Team and a Telephone Usage Process Action Team. He then reviewed Building Inspection future issues including simplifying permit fees for FY2000 and Building Inspection expense and fee collections. He reviewed Community Development Block grant Office 1997-98 successes including initiating a policy of forty-eight hour approval for payment of customer invoices and assisting neighborhood associations with newsletter funding. He then reviewed Economic Development 1997-98 successes including $167 million in new investment announcements; 937 new employees in the County; $25.1 million value of new payroll; 782,849 in new square footage of buildings; increase new projects initiatives; development of the Meadowville Technology Park; development of the Route 288 Corridor Plan; new market initiatives; initiating Workforce Development through partnerships and sponsorships; development of the Building Inspections front counter cross function EIG; facilitating an EIG for the Right-of-Way Office in Utilities; and assisting in development of the Customer Satisfaction Survey. He reviewed Economic Development future issues including semi-conductor marking initiatives; the Route 288 Corridor Plan; increasing project workload; and productivity through automation. He then reviewed Environmental Engineering 1997-98 successes including increasing sale of GIS products; all mainframe systems converting to GPIN; reducing Subdivision Plan Review tmie by 23 days; and adoption and implementation of the Upper Swift Creek Water Management Plan. He reviewed Environmental Engineering TQI successes including the Drainage Crew PAT modifying work orders to user friendly format; implementing file changes for GIS recommended by previous PAT; and improving the storm sewer inventory and mapping process. He then reviewed future issues of Environmental Engineering including long term funding for BMP maintenance activities; staffing the drainage maintenance section; staffing the GIS section; and replacing of aging equipment. He then reviewed Planning Department 1997-98 successes including the Riverfront 98-173 3/25/98 Plan being adopted; organizing the Friends of the Chesterfield Riverfront; adopting of the Central Area Plan; initiating the Neighbor-to-Neighbor Citizen Inspection Program. He reviewed Planning Department TQI successes including implementing the telephone customer survey and study; initiating Administration Section process improvements; and initiating the Property Maintenance Implementation team. He reviewed TQI successes including implementing the proposed property Maintenance System and completing Site Plan Reviews from January, 1995 through December, 1997. He reviewed Planning Department future issues including expanding work in aging communities; the new property maintenance code enforcement program; and expanding demand for community enhancement and community initiative programs.. He then reviewed Transportation Development 1997-98 successes including funding for completion of Route 288; completing design of the 1-95/Woods Edge Road (Walthall) Interchange; completing design of the 1-295/Meadowville Interchange; and completing design of Courthouse Road. He reviewed Transportation TQI successes including establishing Building Inspections front counter Cross Functional EIG; establishing an Inter-Departmental tentative Subdivision PAT; establishing a filing system PAT; and establishing a complaint system PAT. He reviewed Transportation future issues including staff retention; funding for road improvements; and staffing to ease demands on present staff. He then reviewed Utilities Department 1997-98 successes including funding of rate stabilization reserve with minimal impact on user fees; user fees being one of the lowest in the area; being the recipient of AMSA Gold and Silver Awards; providing services to John Tyler Community College Northern Campus; and Chesterfield having the second lowest water and wastewater rates as compared to local jurisdictions. He reviewed Utilities TQI successes including receiving the EPA National Award for Excellence in Industrial Waste Pretreatment; correcting improper billing of 218 wastewater accounts; the Swift Creek Water Plan being recognized by the Partnership for Safe Drinking Water; and automating process for inspectors to development drawings in the field. He reviewed Utilities future issues including compliance with State and Federal regulations; funding of final phase of Rate Stabilization Fund; and Chesterfield having the best: rate of 18 Cef Bi-monthly as combined residential bills compared to Henrico and Richmond. He expressed appreciation to the Board for their continued support of Community Development services. Mr. Hammer came forward and presented an overview of Human Services Budget including age cohort changes; demographic trends; poverty estimates; number and ages of uninsured people in Virginia; risk factors including Medicaid, low poverty rate, unemployment rate, teenage pregnancy, and infant mortality. He recognized Mr. Richard Nunnally who recently was recognized for receiving the prestigious "Award of Excellence" by Virginia Tech. He then reviewed Cooperative Extension including cost of services per capital; customer satisfaction survey; and the Limited English Speaking Program. He then reviewed the Health Department's services including immunizations and vaccinations; prenatal, well-baby, children's health care, dental clinics, women and infant home and health visitation, and prescriptions; food safety; and water and septic permit programs. He reviewed 98-174 3/25/98 teenage pregnancy rates (per 1,000 population) from 1985 to 1996 and infant mortality rate in Chesterfield. He stated that significant strides are being made with the Virginia Tech Cooperative Extension Program. He reviewed food establishments in Chesterfield and inspectors per establishment; the number of septic tank/well applications from 1994 to 1997; and the Families First Program; and the number of office visits, home visits, communicable disease investigations, immunizations, animal bites, restaurant inspections, and septic and well applications processed by the Health Department in 1997; and school health services. He reviewed Health Department challenges including providing timely and accurate information; emerging communicable diseases; changing environmental concerns; and reducing chronic disease burden; mastering the use of Total Quality Improvement; implementing VISIONS; becoming adept at using data and technology; learning how to develop and sustain community relationships; providing the highest quality medical services; and using what has been learned to determine what is necessary. He reviewed environmental health concerns and unmet needs including a Epidemiologist position, and an Environmental Health Specialist. He then discussed Juvenile Detention and stated that the number one issue is handling overcrowding for the next two years and then reviewed Juvenile Detention admissions from 1990 to 1997. He reviewed Libraries and stated that their mission is to bring people and information together in a cost effective manner and stated that circulation is up 14.7 percent from 1996 to 1997; that 73 percent of County residents have Library cards; and 98,317 residents attended library programs in 1997. He noted that Sharon Clark, of Central Library, was nominated as the Library's Employee-of-the- Year for 1997. He reviewed library circulation from 1992/1993 to 1996/1997. He noted Ms. Dawn Swanson recently celebrated twenty years of service with the Library system at Bon Air Library. He then reviewed Libraries' addbacks including using offsetting library revenues to fund library materials, supplies, and equipment and updating the young readers collection. Mrs. Humphrey requested staff to prepare a breakdown of County library needs as it relates to the children's collection. There was brief discussion relative to lack of books available at newly constructed County libraries. Mr. Hammer then reviewed the percent of older volumes for the Young Reader Collection among various County Libraries and future issues including replacement of the LaPrade and Chester Libraries. He then reviewed the Community Services Board and stated that the Board is an accredited facility which focuses on outcomes, satisfaction, and efficiency through TQI. He reviewed Community Services Board critical issues including increasing demands; aging caregivers; facility downsizing; categorical funding; potential legislative changes; and technological advances. There was brief discussion relative to the need for local government to address quality health care issues for MR 98-175 3/25/98 Residential Services and to the future growth of mental health psychiatric services. Mr. Hammer reviewed Community Services Board revenue trends from FY90 to FY98; the number of individuals served by Mental Residential from 1988 - 1997; and immediate needs including funding for a ~ FTE psychiatrist; a Day Support Supervisor; and a new Mental Health/Mental Retardation Group Home. He reviewed Community Services Board demand indicators including calls to intake; new cases; psychiatry caseload; outpatient cases; substance abuse cases; and serious mentally ill cases. He then reviewed Parks and Recreation including total facilities maintained from FY95-FY98. There was brief discussion relative to addressing the need for additional soccer fields in the County. Mr. Hammer reviewed total registration/reservation transactions processed from FY95 to FY99; and the number of park visitors from FY94 to FY97. He reviewed Parks and Recreation addback requests including funding for new facilities and funding for replacement capital equipment. He then reviewed Juvenile Court Services including intake, service demand versus staffing in juvenile probation and community service. Mr. Daniel excused himself from the meeting. There was brief discussion relative to the replacement of equipment for the School Grounds Maintenance Program. Mr. Hammer then reviewed Social Services including 358 welfare reform customers being employed in 1997; securing $198,607 in Title IV-E of the Social Security Act (federal) revenues; a twenty percent increase in fraud collections; initiating a Partners in Prevention Project; initiating a Family First- Private/Public Partnership; developing a Job Readiness training (with federal funds) for teenage foster care children; continuing integration of Total Quality; completing 912 child protecting service investigations; a thirty-two percent increase in the average number of children receiving day care; and completing 312 nursing home pre-screenings -- resulting in $1,700 in revenue; continuing impact of unfunded mandates. Mr. Daniel returned to the meeting. Mr. Hammer then reviewed average monthly Medicaid caseloads; percent of Medicaid cases processed timely; child protective service referrals; increased cost of placements for foster care children; and foster care expenditures. He then reviewed Social Services needs including funding for two eligibility workers; funding for a Principal Clerical Aide for Child Protective Services; funding for a Senior Social Worker for Foster Care; funding for a Senior Eligibility Worker; and funding for a Principal Clerical Aide for Administration. He then reviewed the Youth Group Home including the average stay of individuals decreasing; number of individuals served increasing; and services primarily are for post-dispositional youth, but also 3/25/98 98-176 provides residential service to pre-dispositional youth. He then reviewed Community Corrections Services FY97 highlights including Community Corrections offenders providing over 58,000 community service hours; and eighty-four percent of offenders successfully completing their local probation requirements. He reviewed critical key issues for Community Corrections and Pretrial Services including a Day Reporting Center funded in budget; funding Pretrial Senior Case Manager position; and continued funding of Mental Health/Mental Retardation Substance Abuse Special position, partnering with Community Corrections. He reviewed pretrial cases diverted; pretrial interviews conducted; and the cost of offender services in Chesterfield. He reviewed "Historic Chesterfield" issues relating to historic buildings including Eppington, Henricus Park, and the Chesterfield Historic Society. He then reviewed the Comprehensive Services Act; providing care and therapeutic services to juveniles and families with emotional or behavioral difficulties; receiving referrals from Special Education, Juvenile Probation, and Social Services; providing services for 289 youth in FY97; purchase of services totaling $2,900,000 out of an allocation of $3,170,000; and the average cost per client being $8,600. Mr. Hammer then reviewed number of referrals from FY94 to FY98; expenditures from 1993 to 1998; and types of placements. He reviewed Comprehensive Services challenges including increasing number of dysfunctional families and children; State mandated Utilization Management procedures requiring more Administrative and Departmental staff time; having County Therapeutic Group Homes for chronically ill and disabled juveniles; and the use of Medicaid funds. He reviewed Youth Services including delinquency related intakes. He then reviewed the Capital Area Agency on Aging including programs offered and funding. He discussed the capital Area Training Consortium's job search participants; economically disadvantaged clients; expenditures; and services provided to Chesterfield County businesses. He then reviewed Human Services affiliated agencies and addback requests. Mr. Stegmaier was the next presenter. He presented an overview of the Management Services division and stated that the Division consists of three sections including Financial and Support Departments, Community Services, and Courts and Criminal Justice. He indicated that the division is focusing on process improvement, customer service, and employee involvement. He then reviewed changes from the FY98 adopted to the FY99 proposed budgets for Financial and Support Divisions including Management Services; General Services-Administration; General Services- Print Shop; Buildings and Grounds; Information Systems Technology; Accounting; Internal Audit; Purchasing; Commissioner of Revenue; Treasurer; License Inspector; Construction Management; Risk Management~ Assessor; Vehicle Maintenance; and Communications maintenance. He reviewed the FY98 adopted and FY99 proposed budgets for Community Services Divisions including Solid Waste Management~ Registrar~ and County Airport. He reviewed FY98 adopted and FY99 proposed budgets for Courts and Criminal Justice Divisions including Clerk of the Circuit Court; 98-177 3/25/98 Commonwealth's Attorney; Circuit Court Judges; Magistrate; General District Court; Juvenile and Domestic Relations Court; and Sheriff. He reviewed real estate assessments improved productivity and customer satisfaction; improvement in the personal property tax collection rate; and reductions in Accounting Department report distribution time. He then reviewed other accomplishments within the Management Services division including receiving several NACo and other awards; development of process inventories; the Print Shop and the County Airport operating on a self-supporting basis; employees developing a twice a month sanitation service, which resulted in significant savings for taxpayers; and significant progress being made in implementing a loss prevention plan. He reviewed future challenges including establishment of a new financial system; enhancements in the Internet/Intranet; addressing the Year 2000 issue in Information Systems Technology; and video arraignment and Jail feasibility. There was brief discussion relative to the implementation of the video arraignment. Mr. Stegmaier continued to review future challenges including expansion of curbside recycling to 3,000 additional homes and implementation of the file-track system in Circuit Court. He then reviewed critical issues including space and courthouse complex improvements; replacement of Sheriff weapons; and the need for a Probate Clerk for the Circuit Court. Mr. Ramsey noted that between now and the next Board meeting, staff will be contacting each Board member to address individual concerns or issues regarding the budget. 7. DEFERRED ITEMS There were no Deferred Items at this time. 8. NEW BUSINESS 8 . A. APPOINTMENTS On motion of Mr. Daniel, seconded by Mr. Warren, the Board suspended its rules at this time to allow simultaneous nomination/appointment/reappointment of members to serve on the Central Virginia Waste Management Authority; the Camp Baker Management Board; and the Community Criminal Justice Board. Ayes: Nays: Humphrey, Warren, Barber, Daniel, and McHale. None. 98-178 3/25/98 8,A.1. CENTRAL VIRGINIA WASTE MANAGEMENT AUTHORITY On motion of Mr. Daniel, seconded by Mrs. Humphrey, the Board simultaneous nominated/appointed Mr. Howard Heltman, alternate member, to serve on the Central Virginia Wast'e Management Authority, whose term is effective immediately and will expire December 31, 1999. Ayes: Nays: Humphrey, Warren, Barber, Daniel, and McHale. None. 8,A.2, CAMP BAKER MANAGEMENT BOARD On motion of Mr. Warren, seconded by Mrs. Humphrey, the Board simultaneously nominated/reappointed Mr. Vince Burgess, representing Clover Hill District, to serve on the Camp Baker Management Board, whose term is effective May 1, 1998 and will expire April 30, 2001. Ayes: Nays: Humphrey, Warren, Barber, Daniel, and McHale. None. 8.A.3. COM/~JNITY CRIMINAL JUSTICE BOARD On motion of Mr. Daniel, seconded by Mr. McHale, the Board simultaneously nominated/appointed Mr. James C. Minetree and Mr. Wave B. Tench, III to serve on the Community Criminal Justice Board, whose terms are effective immediately and will expire June 30, 1998. Ayes: Nays: Humphrey, Warren, Barber, Daniel, and McHale. None. 8.C. CONSENT ITEMS 8.C.1, ADOPTION OF RESOLUTION RECOGNIZING MR. EARL E. CHAMBLISS, UTILITIES DEPARTMENT, UPON HIS RETIREMENT On motion of Mr. McHale, seconded by Mrs. Humphrey, the Board adopted the following resolution: WHEREAS, Mr. Earl E. Chambliss retired from Chesterfield County's Department of Utilities on March 1, 1998; and WHEREAS, Mr. Chambliss began his public service with Chesterfield County on October 28, 1968 as a Plant Operator at the Swift Creek Water Treatment Plant; and WHEREAS, Mr. Chambliss has provided resourceful, effective service to Chesterfield for over twenty-nine years; and 98-179 3/25/98 WHEREAS, Mr. Chambliss has faithfully responded to the needs of the Utilities Department with dedication to duty and has given his full measure of effort to the service of Chesterfield County; and WHEREAS, Mr. Chambliss has accomplished his duties while continuing to give all the respect, assistance, and support that he could to his fellow workers; and WHEREAS, Mr. Chambliss selflessly contributed to the goals and objectives which enhanced the well-being of Chesterfield County throughout his career. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors publicly recognizes Mr. Earl E. Chambliss and extends, on behalf of its members and the citizens of Chesterfield County, their appreciation for his twenty-nine years of exceptional service to the County and their best wishes for a long and happy retirement. AND, BE IT FURTHER RESOLVED, that a copy of this resolution be presented to Mr. Chambliss and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. Ayes: Nays: Humphrey, Warren, Barber, Daniel, and McHale. None. 8 .C.2. TRANSFER OF CLOVER HILL DISTRICT THREE CENT ROAD FUNDS FOR THE INSTALLATION OF CURB AND GUTTER ON LOCH BRAEMAR DRIVE On motion of Mr. McHale, seconded by Mrs. Humphrey, the Board transferred $8,000 from the Clover Hill District Three Cent: Road Fund for installation of curb and gutter on Loch Braemar Drive at the intersection of Providence Road and authorized staff to proceed with the installation of the curb and gutter. Ayes: Nays: Humphrey, Warren, Barber, Daniel, and McHale. None. 8 .C.3. AUTHORIZATION TO ESTABLISH TWO POSITIONS FOR THE MENTAL HEALTH/MENTAL RETARDATION/SUBSTANCE ABUSE DEPARTMENT AND APPROPRIATION OF FEE REVENUE On motion of Mr. McHale, seconded by Mrs. Humphrey, the Board authorized the establishment of two positions for the Mental Health/Mental Retardation/Substance Abuse Department and appropriate fee revenue, in the amount of $86,000, and increased the Mental Health/Mental Retardation/SubstanceAbuse expenditure budget by $86,000 for automation improvements. Ayes: Nays: Humphrey, Warren, Barber, Daniel, and McHale. None. 98-180 3/25/98 8.C.4, SET DATE FOR PUBLIC HEARINGS 8.C.4.a. TO CONSIDER A NEW LEASE AGREEMENT BETWEEN C~ESTERFIELD COUNTY AND THE FEDERAL AVIATION ADMINISTRATION On motion of Mr. McHale, seconded by Mrs. Humphrey, the Board set the date of April 8, 1998 at 7:00 p.m. for a public hearing to consider approval of a new lease between Chesterfield County and the Federal Aviation Administration. Ayes: Nays: Humphrey, Warren, Barber, Daniel, and McHale. None. 8 .C,4 .b. TO CONSIDER ACCEPTANCE OF FEDERAL AND STATE AIRPORT IMPROVEMENT GRANTS AND APPROPRIATION OF FUNDS On motion of Mr. McHale, seconded by Mrs. Humphrey, the Board set the date of April 8, 1998 at 7:00 p.m. for a public hearing to consider acceptance of a federal and State Airport Improvement grants and appropriate all federal ($861,000) and State $76,533) funds allocated for these projects. (It is noted that County funds in the amount of $19,134 are already appropriated. Ayes: Nays: Humphrey, Warren, Barber, Daniel, and McHale. None. 8 .C.4 .c. TO CONSIDER AN ORDINANCE AMENDMENT REGARDING THE EMERGENCY COMMUNICATIONS SYSTEM MICROWAVE PATHS On motion of Mr. McHale, seconded by Mrs. Humphrey, the Board set the date of April 22, 1998 at 7:00 p.m. for a public hearing to consider an ordinance to amend the development standards manual of the Code of the County of Chesterfield, 1997, as amended, by amending and reenacting Section 19-507 and adding Section 19-507.1 relating to height limitations of certain structures and non-interference with emergency communications system. Ayes: Nays: Humphrey, Warren, Barber, Daniel, and McHale. None. 8.C.5. REQUESTS FOR PERMISSION 8 .C.5 .a. FROM RAYMOND G. AND ELAINE V. DECKER FOR AN EXISTING FENCE TO ENCROACH WITHIN A PORTION OF A SIXTEEN FOOT DRAINAGE EASEMENT ACROSS LOT 35, FOXCROFT, SECTION VT On motion of Mr. McHale, seconded by Mrs. Humphrey, the Board approved a request from Raymond G. and Elaine V. Decker for an existing fence to encroach within a portion of a sixteen foot drainage easement across Lot 35, Foxcroft, Section VI, subject to the execution of a license agreement. (It is noted a copy of the plat is filed with the papers of this Board.) Ayes: Nays: Humphrey, Warren, Barber, Daniel, and McHale. None. 3/25/98 98-181 8.C.5.b. FROM RUDOLPH, INCORPORATED TO CONSTRUCT AN EMERGENCY ACCESS ROAD TO SERVE JESSUP MEADOWS SUBDIVISION, SECTION B, WITHIN AN EXISTING RIGHT-OF-WAY KNOWN AS ZION HILL CHURCH ROAD On motion of Mr. McHale, seconded by Mrs. Humphrey, the Board approved a request from Rudolph, Incorporated to construct an emergency access road to serve Jessup Meadows Subdivision, Section B, within an existing right-of-way known as Zion Hill Church Road, subject to the execution of a license agreement. (It is noted that a copy of the plat is filed with the papers of this Board.) Ayes: Nays: Humphrey, Warren, Barber, Daniel, and McHale. None. 8 .C.5 .c. FROM HUGUENOT LITTLE LEAGUE, INCORPORATED TO CONSTRUCT AN ADDITION TO THE EQUIPMENT BUILDING AT THE BASEBALL/SOFTBALL FIELDS AT ROBIOUS ELEMENTARY SCHOOL On motion of Mr. McHale, seconded by Mrs. Humphrey, the Board approved a request from Huguenot Little League, Incorporated to construct an addition to the equipment building at the baseball/softball fields at Robious Elementary School, subject to the execution of a license agreement. Ayes: Nays: Humphrey, Warren, Barber, Daniel, and McHale. None. 8.C.6, REQUESTS TO QUITCLAIM 8.C.6.a. A PORTION OF A TWENTY FOOT TEMPORARY DRAINAGE EASEMENT ACROSS PROPERTY OF HOME DEPOT U.S.A., INCORPORATED On motion of Mr. McHale, seconded by Mrs. Humphrey, the Board authorized the Chairman of the Board of Supervisors and the County Administrator to execute a quitclaim deed to vacate a portion of a twenty foot temporary drainage easement across property of Home Depot U.S.A., Incorporated. (It is noted that a copy of the plat is filed with the papers of this Board.) Ayes: Nays: Humphrey, Warren, Barber, Daniel, and McHale. None. 8.C.6.b. PORTIONS OF A TWENTY FOOT DRAINAGE EASEMENT, A SIXTEEN FOOT SEWER EASEMENT, AND A TWENTY-FIVE FOOT SEWER EASEMENT ACROSS PROPERTY OF NAP CHESTERFIELD On motion of Mr. McHale, seconded by Mrs. Humphrey, the Board authorized the Chairman of the Board of Supervisors and the County Administrator to execute a quitclaim deed to vacate portions of a twenty foot drainage easement, a sixteen foot 98-182 3/25/98 sewer easement, and a twenty-five foot sewer easement across property of NAP Chesterfield, L.P. (It is noted that a copy of the plat is filed with the papers of this Board.) Ayes: Nays: Humphrey, Warren, Barber, Daniel, and McHale. None. 8.C.7. ACCEPTANCE OF PARCELS OF LAND 8 .C.7 .a, ADJOINING THE SOUTH RIGHT-OF-WAY LINE QF ROBIOUS ROAD FROM KATHERMAN INVESTMENTS, INCORPORATED On motion of Mr. McHale, seconded by Mrs. Humphrey, the Board accepted the conveyance of a parcel of land containing 0.200 acres adjoining the south right-of-way line of Robious Road (State Route 711) ( from Katherman Investments, Incorporated and authorized the County Administrator to execute the necessary deed. (It is noted that a copy of the vicinity sketch is filed with the papers of this Board.) Ayes: Nays: Humphrey, Warren, Barber, Daniel, and McHale. None. 8 .C.7 .b. ALONG THE WEST RIGHT-OF-WAY LINE OF GROVE ROAD FROM WILMA L. PEARSON On motion of Mr. McHale, seconded by Mrs. Humphrey, the Board accepted the conveyance of two parcels of land containing a total of 0.0460 acres along the west right-of-way line of Grove Road (State Route 868) from Wilma L. Pearson and authorized the County Administrator to execute the necessary deed. (It is noted that a copy of the plat is filed with the papers of this Board.) Ayes: Nays: Humphrey, Warren, Barber, Daniel, and McHale. None. 8,C.8. CONVEYANCE OF kN EASEMENT TO BELL ATLANTIC-VIRGINIA, INCORPORATED TQ INSTALL UNDERGROUND TELEPHONE CABLES TO PROVIDE PHONE SERVICE TO ADBEL BUSINESS VILLAGE On motion of Mr. McHale, seconded by Mrs. Humphrey, the Board authorized the Chairman of the Board of Supervisors and the County Administrator to execute an easement agreement with Bell Atlantic-Virginia, Incorporated to install underground telephone cables to provide phone service to Adbel Business Village. (It is noted that a copy of the plat is filed with the papers of this Board.) Ayes: Nays: Humphrey, Warren, Barber, Daniel, and McHale. None. 98-183 3/25/98 8.C.9. STATE ROAD ACCEPTANC~ This day the County Environmental Engineer, in accordance with directions from this Board, made report in writing upon his examination of the road, Brandermilt Parkway Extended, Matoaca District, and Whereas, the Resident Engineer for the Virginia Department of Transportation has advised the Director of Environmental Engineering, the street, Brandermill Parkway Extended, Matoaca District, meets the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportation, and Whereas, the County and the Virginia Department of Transportation have entered into an agreement, recorded in Deed Book 2453, Page 405, January 21, 1994, for all stormwater detention/retention facilities in the County. Therefore, upon consideration whereof, and on motion of Mr. McHale, seconded by Mrs. Humphrey, it is resolved that the road, Brandermill Parkway Extended, Matoaca District, be and it hereby is established as a public road. And be it further resolved, that the Virginia Department of Transportation, be and is hereby requested to take into the Secondary System, pursuant to Section 33.1-229, Code of Virginia, and the Department's Subdivision Street Requirements, the following: Name of Street: Brandermill Parkway Extended Length: 0.32 mile From: Existing Brandermill Parkway, State Route 1921, at intersection with Old Hundred Road, State Route 754 To: End of road, 0.32 mile north of Old Hundred Road, State Route 754 Guaranteed Right-of-Way Width: 90 feet. This request is inclusive of the adjacent slope, sight distance, clear zone, and designated Virginia Department of Transportation drainage easements indicated on the development plat. This road serves as access to adjacent commercial properties. A portion of the dedication of Brandermill Parkway Extended is recorded as follows: Deed Book 2060, Page 481, December 5, 1989, and Deed Book 2062, Page 226, December 15, 1989. Ayes: Nays: Humphrey, Warren, Barber, Daniel, and McHale. None. 98-184 3/25/98 8.C.10, APPROVAL OF COM/~/NITY ENHANCEMENT PROGRAM FUNDS FOR INSTALLATION OF A PEDESTRIAN BRIDGE ALONG BEULA/{ ROAD On motion of Mr. McHale, seconded by Mrs. Humphrey, the Board approved the utilization of $14,900 in Community Enhancement Program funds for the installation of a community pedestrian bridge along Beulah Road. Ayes: Nays: Humphrey, Warren, Barber, Daniel, and McHale. None. 8,C.11. AUTHORIZATION FOR POLICE DEPARTMENT TO APPLY FOR FEDERJ%L GRANTS 8.C.11.a. TO CONTINUE FUNDING FOR THE PARTNERSHIPS WITH INSTITUTIONS OF HIGHER LEARNING PROGRAM On motion of Mr. McHale, seconded by Mrs. Humphrey, the Board authorized the Police Department to apply for a Department of Criminal Justice Services Grant, in the amount of $40,500 ($30,375 in federal funds and a local cash match of $10,125), to continue funding for the Partnerships with Institutions of Higher Learning Program and to appropriate the necessary funds when approved. Ayes: Nays: Humphrey, Warren, Barber, Daniel, and McHale. None. 8.C.11.b. TO PROVIDE FUNDING FOR DIGITAL COMMUNICATIONS On motion of Mr. McHale, seconded by Mrs. Humphrey, the Board authorized the Police Department to apply for a three year federal United States Department of Commerce: National Telecommunications and Information Administration Grant, in the amount of $424,200 (and an in-kind County match of $535,300), to provide funding for a digital communications system for the Police Department and to appropriate the necessary funds when approved. Ayes: Nays: Humphrey, Warren, Barber, Daniel, and McHale. None. 8 .C.12. APPROPRIATION AND DESIGNATION OF FUNDS FOR THE RESTORATION OF COUNTY HISTORIC FACILITIES On motion of Mr. McHale, seconded by Mrs. Humphrey, the Board designated $15'0,000 from the Reserve for Capital Projects (RFCIP); approved the transfer of $150,000 for use in the event anticipated proceeds from the sale of surplus property at Castlewood are unavailable in FY98; and appropriated $150,000 from the anticipated proceeds from the sale of surplus property at Castlewood for use on this restoration project. Ayes: Nays: Humphrey, Warren, Barber, Daniel, and McHale. None. 3/25/98 98-185 8.C.13. APPROVAL OF SCHOOL CAPITAL IMPROVEMENT PROGRAM FY98 MID-YEAR REVIEW On motion of Mr. McHale, seconded by Mrs. Humphrey, the Board transferred $1,393,000 from the Reserve for School Capital Projects to the School Capital Improvement Program (CIP) fund for technology infrastructure and equipment and increased estimated construction management revenue for the School CIP Management and Contingency appropriation by $450,000. Ayes: Nays: Humphrey, Warren, Barber, Daniel, and McHale. None. 8.B. STREETLIGHT INSTALLATION COST APPROVALS After brief discussion, on motion of Mr. McHale, seconded by Mr. Daniel, the Board approved the following streetlight installation cost approvals: Bermuda District * Tipton Court and Tipton Street, vicinity of 2800 Tipton Street Cost to mnstall light: $523.90 * Chester Road and Hamlin Creek Parkway Cost to install light: $2,177.02 * Bradly Bridge Road and Glebe Point Road Cost to install light: $483.82 * Howlett Line Drive and Woods Edge Road Cost to install light: $129 63 * Walthall Creek Drive and Woods Edge Road Cost to install light: $129 63 * Clear Springs Circle, in the cul-de-sac Cost to install light: $753 37 * Wood Duck Lane, in the cul-de-sac Cost to install light: $601 31 * Hidden Valley Road and'South Chester Road Cost to install light: $186 83 * Rockridge Road and Chipstead Road Cost to mnstall light: $551 99 * Birchleaf Road and Millwood Road Cost to ~nstall light: $785 45 * Cresthill Road and Hidden Valley Road Cost to install light: $986 81 Dale District 3/25/98 98-186 * Old Lane, vicinity of 4520 Cost to install light: $334.62 (It is noted that nineteen streetlight installation cost approvals were administratively approved in the Bermuda District; one in the Clover Hill District; eight in the Dale District; and three in the Matoaca District. It is further noted that a copy of the administratively approved streetlights are filed with the papers of this Board.) Ayes: Nays: Humphrey, Warren, Barber, Daniel, and McHale. None. 9, HEARINGS OF CITIZENS ON UNSCHEDULED MATTERS OR CLAIMS There were no Hearings of Citizens on Unscheduled Matters or Claims at this time. 10. REPORTS On motion of Mr. McHale, seconded by Mr. Warren, the Board accepted the following reports: A report on Developer Water and Sewer Contracts and a status report on the General Fund Balance; Reserve for Future Capital Projects; District Road and Street Light Funds; Lease Purchases; and School Board Agenda. And, further, the Board accepted the following roads into the State System: ADDITIONS APPLEFORD, SECTION 1 - (Effective 2-9-98) Route 5136 (Appleford Court) From Route 5135 to 0.09 mile Northeast Route 5135 0.09 Mi Route 5135 (Appleford Drive) From Route 5132 to 0.13 mile Northwest Route 5132 0.13 Mi Route 5132 (Appleford Lane) - From Route 5131 to Route 5135 0.14 Mi Route 5135 (Appleford Drive) From Route 5132 to 0.20 mile Northeast Route 5132 0.20 Mi CORNERSTONE BOULEVARD - (Effective 2-3-98) Route 2351 (Cornerstone Boulevard) - From Route 643 to 0.10 mile East Route 643 0.10 Mi 98-187 3/25/98 LYNDHURST, SECTION 1 - (Effective 2-9-98) Route 5138 (Lyndhurst Court) - From 0.09 mile Southwest Route 5137 to Route 5137 Route 5137 (Lyndhurst Drive) - From 0.09 mile Southeast Route 5131 to Route 5131 Route 5131 (Longmeadow Circle) - From Route 5130 to 0.19 mile Northeast Route 5130 MAYFAIR ESTATES, SECTION H - (Effective 2-5-98) Route 2080 (Oxbridge Road) From 0.20 mile South Route 4540 to 0.29 mile Southeast Route 4540 NOTTINGTON - (Effective 2-9-98) Route 5139 (Nottington Court) - From 0.05 mile West Route 5130 to Route 5130 PROMONTORY POINTE, SECTION 2 (Effective 2-27-98) Route 3557 (Promontory Place) - From Route 3224 to 0.04 mile North Route 3224 REEDY MILL, SECTION C - (Effective 2-4-98) Route 3498 (Springhouse Drive) - From 0.09 mile North Route 3694 to 0.14 mile North Route 3694 Route 3694 (Springhouse Way) to 0.07 mile West Route 3498 From Route 3696 Route 3697 (Waterfall Cove Court) - From Route 3696 to 0.04 mile Northeast Route 3696 Route 3696 (Waterfall Cove Drive) - From 0.25 mile Southwest Route 3694 to 0.18 mile Northwest Route 3694 Route 3694 (Waterfall Crest Way) - From 0.12 mile West Route 3696 to Route 3696 SOMERSBY, SECTION 1 - (Effective 2-9-98) Route 5130 (Longmeadow Boulevard) - From Route 619 to Route 5131 Route 5131 (Longmeadow Circle) - From Route 5132 to Route 5130 Route 5133 (Ramsey Drive) - From Route 5133 to 0.05 mile Southeast Route 5132 Route 5132 (Somersby Lane) - From Route 5133 to Route 5131 98-188 0.09 Mi 0.09 Mi 0.19 Mi 0.09 Mi 0.05 Mi 0.04 Mi 0.05 Mi 0.07 Mi 0. O4 Mi 0.43 Mi 0.12 Mi 0.45 Mi 0.07 Mi 0.14 Mi O.04 Mi 3/25/98 SOMERSBY, SECTION 2 - (Effective 2-9-98) Route 5134 (Ramsey Court) - From 0.13 mile Southeast Route 5133 to Route 5133 Route 5133 (Ramsey Drive) - From 0.16 mile Northwest Route 5132 to 0.09 mile Northwest Route 5132 VICTORIA COMMONS - (Effective 2-19-98) Route 1223 (Pine Bark Lane) - 0.05 mile West Route 1225 to 0.02 mile West Route 1225 Route 4233 (Victoria Crossing Lane) - From 0.13 mile Southwest Route 711 to Route 711 WESTBURY, SECTION 1 - (Effective 2-5-98) Route 3978 (Westbury Bluff Drive) - From Route 3996 to Route 3979 Route 3979 (Westbury Knoll Lane) From 0.03 mile Southwest Route 3978 to Route 3978 Route 3980 (Westbury Ridge Court) - From 0.03 mile Southwest Route 3996 to Route 3996 Route 3996 (Westbury Ridge Drive)- From 0.19 mile Southeast Route 3341 to 0.02 mile South Route 3341 Ayes: Humphrey, Warren, Barber, Daniel, and McHale. Nays: None. 0.13 Mi 0.07 Mi 0.03 Mi 0.13 Mi 0.09 Mi 0.03 Mi 0.03 Mi 0.17 Mi 11. DINNER On motion of Mr. McHale, seconded by Mr. Daniel, the Board recessed to the Administration Building, Room 502, for dinner. Ayes: Humphrey, Warren, Barber, Daniel, and McHale. Nays: None. Reconvening: Mrs. Humphrey stated that this date and time has been advertised for public hearings to consider proposed changes to building permit and inspection fees; proposed amendments to the disposal of debris waste; proposed amendments to water rates and wastewater charges and to the effective date of service charges; proposed amendments to fees charged for erosion and sediment control plans; proposed amendments to subdivision, rezoning, site plan, and schematic plan fees; proposed amendments to consumer tax on telephone services; the proposed FY99-2000 tax 98-189 3/25/98 levies; the proposed FY99-2003 Capital Improvement Program; the proposed FY99 Community Development Block Grant and HOME Annual Plan; and the proposed FY99 Biennial Financial Plan. Mr. Barber entered the following statement into the record. "Madam Chairman, periodically I publicly disclose that I am employed as a teacher for the Chesterfield County School System. As everyone is aware, a large portion of every County budget is devoted to education. Because of my many years of experience as a teacher in the County's school system and in other school systems, I believe that I have a special ability to analyze issues that affect our schools. Public dialogue involving the school system is particularly important now that the County has an elected School Board. The Virginia Conflict of Interests Act provides that I am legally permitted to participate and vote on issues which affect school employees such as myself. By this statement, I am publicly disclosing my employment as a teacher and stating that I am able to participate fairly, objectively and in the public interest on school-related matters including the budget that we will hear about tonight. I believe that it is important for all public officials to participate vigorously in issues of importance such as public education. Accordingly, it is my intention, and, I believe, my duty, to contin~ue to participate in school matters as a member of this Board of Supervisors. Thank you." Mr. Micas stated that as he has already disclosed in writing, in conformance with the Virginia Conflict of Interest Act, his wife is currently employed as the Director of the Arts Council of Richmond. He further stated that the Arts Council has, in the past, entered into a community contract with the County and the School Board to perform services for the School System. Mrs. Humphrey stated that the purpose of the budget public hearings is to allow residents the opportunity to express their thoughts, opinions, and suggestions on these issues. She requested individuals wishing to address the Board to sign the appropriate sheets at this time. She requested speakers to keep their comments brief and noted speakers will be limited to no more than two minutes each. She briefly reviewed the order of the public hearings and stated that the Board of Supervisors will not take action on any of the public hearings at this meeting, but are scheduled to take action on these issues at the April 8, 1998 Board meeting. She noted that there are no other public hearings scheduled after this evening, however, the Board will hold an additional Budget work session at the April 8, 1998 Board meeting. 12. INVOCATION Associate Pastor Norman Higgins, Church, gave the invocation. of Point of Rocks Baptist 98-190 3/25/98 PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA Fire Chief Wesley Dolezal led the Pledge of Allegiance to the Flag of the United States of America. Mrs. Humphrey acknowledged the upcoming retirement of Chief Dolezal and expressed appreciation for his dedicated service to the County. 14. RESOLUTIONS AND SPECIAL RECOGNITIONS There were no Resolutions and Special Recognitions at this time. 15, REQUEST FOR MOBILE HOME PERMITS AND REZONING PLACED ON THE CONSENT AGENDA TO BE HEARD IN THE FOLLOWING ORDER: - WITHDRAWALS/DEFERRALS - CASES WHERE THE APPLICANT ACCEPTS THE RECOMMENDATION AND THERE IS NO OPPOSITION - CASES WHERE THE APPLICANT DOES NOT ACCEPT THE RECOMMENDATION AND/OR THERE IS PUBLIC OPPOSITION WILL BE HEARD AT SECTION 17 There were no Request for Mobile Home Permits and Rezoning at this time. 16. PUBLIC HEARINGS 16 .A. TO CONSIDER AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND RE- ENACTING SECTION 5-5 RELATING TO BUILDING PERMIT AND INSPECTION FEES Mrs. Dickson stated that this date and time has been advertised for a public hearing to consider an ordinance relating to building permit and inspection fees. Mr. George Beadles stated that he feels fees, in all forms of County government, should be reviewed annually. There being no one else to address this ordinance, the public hearing was closed. (It is noted this issue will be considered at the regularly scheduled Board meeting on April 8, 1998.) 16 .B. TO CONSIDER AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY REPEALING ARTICLE VI OF CHAPTER 11, RELATING TO THE DISPOSAL OF DEBRIS WASTE Mrs. Dickson stated that this date and time has been advertised for a public hearing to consider an ordinance relating to the disposal of debris waste. 98-191 3/25/98 Mr. George Beadles stated that he feels a debris manifest system will be reenacted in the future if the disposal of debris waste tax is done away with today. There being no one else to address this ordinance, the public hearing was closed. (It is noted this issue will be considered at the regularly scheduled Board meeting on April 8, 1998.) 16 .C. TO CONSIDER AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND RE- ENACTING SECTION 18-27 RELATING TO UTILITY SERVICE CHARGES FOR WATER AND WASTEWATER AND TO DELETE SECTION 18-36 WHICH RELATES TO THE EFFECTIVE DATE OF SERVICE CHARGES Mrs. Dickson stated that this date and time has been advertised for a public hearing to consider an ordinance relating to utility service charges for water and wastewater and to the effective date of service charges. Mr. George Beadles stated that he feels there should be an annual review of utility fees and that utility fees are a necessity. There being on one else to address this ordinance, the public hearing was closed. (It is noted this issue will be considered at the regularly scheduled Board meeting on April 8, 1998.) 16 .D. TO CONSIDER AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND RE- ENACTING SECTION 8-13 RELATING TO FEES CHARGED FOR REVIEW OF EROSION AND SEDIMENT CONTROL PLANS Mrs. Dickson stated that this date and time has been advertised for a public hearing to consider an ordinance relating to fees charged for review of erosion and sediment control plans. Mr. George Beadles stated that he supports the proposed fee change for review of erosion and sediment control plans. There being no one else to address this ordinance, the public hearing was closed. (It is noted this issue will be considered at the regularly scheduled Board meeting on April 8, 1998.) 98-192 3/25/98 16 .E. TO CONSIDER AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AN RE- ENACTING SECTIONS 17-11, 19-25 AND 19-279 RELATING TO SUBDIVISION, REZONING, SITE PLAN, AND SCHEMATIC PLAN FEES Mrs. Dickson stated that this date and time has been advertised for a public hearing to consider an ordinance relating to subdivision, rezoning, site plan, and schematic plan fees. Mr. George Beadles stated that he supports the Planning Commission's recommendation to adopt an ordinance relating to subdivision, rezoning, site plan, and schematic plan fees. There being no one else to address this ordinance, the public hearing was closed. (It is noted this issue will be considered at the regularly scheduled Board meeting on April 8, 1998.) 16 .F. TO CONSIDER AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND RE- ENACTING SECTION 9-141 RELATING TO THE CONSUMER TAX ON TELEPHONE SERVICES Mrs. Dickson stated that this date and time has been advertised for a public hearing to consider an ordinance relating to the consumer tax on telephone services. Mr. George Beadles expressed concerns relative to the increase on telephone services each year, specifically, as it relates to individuals on fixed incomes. There being no one else to address this ordinance, the public hearing was closed. (It is noted this issue will be considered at the regularly scheduled Board meeting on April 8, 1998.) Mrs. Dickson presented an overview of information relating to establishing an annual tax levy on various classes of property for the County of Chesterfield, noting that, effective June, 1998, the real estate tax rate is proposed for a $1.08. She then presented an overview of the proposed FY99-2003 Capital Improvement Program (CIP), noting the total proposed CIP is $302 million and then presented an overview of the FY99 proposed Community Development Block Grant and HOME Annual Plan. She then presented an overview of the proposed FY99 Biennial Financial Plan, noting that the proposed budget is $621 million. 98-193 3/25/98 16 .G. TO CONSIDER AN ORDINANCE TO ESTABLISH AN ANNUAL TAX LEVY ON VARIOUS CLASSES OF PROPERTY FOR THE COUNTY OF CHESTERFIELD Mrs. Dickson stated that this date and time has been advertised for a public hearing to consider an ordinance to establish an annual tax levy on various classes of property for the County of Chesterfield. She further stated that all tax rates will remain the same, with the exception of the real estate rate which is proposed at a $1.08. Dr. Bosher recognized Mr. Thomas Wootton, Matoaca District School Board representative, who was present at the meeting. He expressed appreciation to his staff for their effort during this budget process. He stated that after months of budget preparation, the $948,000 projected revenue shortfall has been addressed by increased resources from the deliberations of the General Assembly. He further stated that with $339,500 on the premiums and interest from the sale of bonds in January, 1998 and with $666,500, in additional resources not earmarked, the School Board amended its budget proposal with these revenues so that, contingent upon the Board of Supervisors approval, the School Board's $319.2 million budget will now be fully funded. Mrs. Humphrey recognized Mr. Thomas Wootton. Mr. Herman Baumgart expressed concerns relative to his increased real estate tax assessments. Mr. George Beadles stated that he supports the tax decrease and expressed concerns relative to the one cent personal property tax rate for wild and exotic animals. There being no one else to address this issue, the public hearing was closed. (It is noted this issue will be considered at the regularly scheduled Board meeting on April 8, 1998.) 16 .H. TO CONSIDER THE PROPOSED FY99-2003 CAPITAL IMPROVEMENT PROGRAM Mrs. Dickson stated that this date and time has been advertised for a public hearing to consider the proposed FY99-2003 Capital Improvement Program (CIP), noting that the CIP totals $302.6 million for County, School, and Utility projects. Mr. George Beadles stated that he supports the proposed Capital Improvement Program and encouraged citizen input into this issue. Mr. Walter Marsh expressed appreciation to the Board for not including the construction of a crosswind runway at the Chesterfield County Airport in the FY99-2003 Capital Improvement Plan. 98-194 3/25/98 There being no one else to address this issue, the public hearing was closed. (It is noted this issue will be considered at the regularly scheduled Board meeting on April 8, 1998.) 16.I. TO CONSIDER THE COUNTY'S FY99 PROPOSED COMMUNITY DEVELOPMENT BLOCK GRANT AND HOME ANNUAL PLAN Mrs. Dickson stated that this date and time has been advertised for a public hearing to consider the County's FY99 proposed Community Development Block Grant (CDBG) and Home Annual Plan, noting that this Program totals approximately $1.9 million. Mr. McHale read into the record a letter from Ms. Virginia Farmer, stating that she and area neighbors are pleased with the addition to the Bensley building and that they support the .Bensley enlargement program. He entered into the record a copy of the letter, along with twelve signatures from area residents supporting her remarks. Ms. Dorothy West, representing the Crescent Park Neighborhood, requested the Board to support the Crescent Park Sewage Line Extension Project, in the amount of $520,000. Mr. Elder Bradshaw, a Missionary for the Church of Jesus Christ of Latter Day Saints, requested the Board's support for full funding of the Limited English Speaking Program provided at the Dupont Square Learning Center. Mr. Phat Ho stated requested that the Board support full funding to allow the Dupont Square Learning Center to remain open. Mr. Duyn Phung also requested that the Board support funding to allow the Dupont Square Learning Center to remain open. Mr. Tieu Phung, recognized approximately twenty students who attend the Dupont Square Learning Center who were present at the meeting. He acknowledged the importance of allowing the Dupont Square Learning Center to remain open. Mr. Kathleen Jackson, a member of the Limited English Speaking Program Committee for Chesterfield County, requested that the Board support full funding for the Dupont Square Learning Center. She acknowledged the importance of programs held at the Center and stated that this Center is the only alternative for some individuals in their community for services. Mr. Howard Cullum, President of Chesterfield Alternatives Incorporated, which provides housing opportunities for the mentally disabled, he requested that the Board amend the budget to include $30,000 for Chesterfield Alternatives. He noted that Chesterfield Alternatives has committed to raise $30,000 each year, for the next decade, from the business community, service organizations, and the general public which will ensure one home a year. 98-195 3/25/98 Ms. Yvette Ridley, representing CARES (Crisis Assistance Response Emergency Shelter), requested full funding for the emergency shelter program located in Petersburg. Mr. David McCrum, Principal of Falling Creek Middle School, requested the Board to support full funding for the Dupont Square Learning Center and the Greater Richmond AHAB Program. Mr. Bennie Moore, Vice President of the Bensley/Bermuda Rescue Squad, requested the Board to support the $80,000 grant to be used for the purchase of a new ambulance at the Benstey/Bermuda Rescue Squad. Ms. Julia Beatrice Reed, Executive Director of the Greater Richmond Area Health Education Center, requested the Board to support funding of the Chesterfield Area Parental Participation Project. She entered into the record a letter from herself requesting funding, in the amount of $17,562.00, for the Chesterfield Area Parental Participation Project (CAP3) . Ms. Mildred Bell, Principal of Bensley Elementary School, requested the Board to support funding for the Chesterfield Area Parental Participation Project (CAP3) . Ms. She/la Crowley, Associated Director for Human Resources of the Richmond Better Housing Coalition, requested funding for the Park Lee Child Development Center project. She entered into the record information regarding the Center. Ms. Mildred Bell requested that the Board support funding of the Park Lee Child Development Center project and acknowledged the importance of this program to children. Ms. Catina Nash requested that the Board support funding for the Park Lee Child Development Center project and acknowledged the importance of this program, specifically, for single mothers as it will provide affordable child care. Ms. Margaret Davis, President of Bensley Area Civic Association, requested that the Board support the proposed addition to the Bensley Community Building at Bensley Park. Ms. Lee Blons, Executive Director of CARITAS, stated that CARITAS is the largest emergency shelter program in the community. She requested that the Board support additional funding for unmet needs of the CARITAS Program. Reverend Steven Coward/n, Pastor of the Church of the Redeemer, requested that the Board support funding for the CARITAS Program. Mr. Bernie Veronee, President of Harrowgate Athletic Association, requested that the Board support $15,000 in funding for the Association. 98-196 3/25/98 Mr. Tim Mick, President of the Marguerite Christian Youth Association, requested that the Board support $10,000 in funding for their athletic program. Ms. Ree Hart, President of the Ampthill Civic Association and a member of the Community Development Block Grant Citizen Review Committee, expressed concerns relative to the funding recommendations of the County Administrator versus the recommendations of the Committee. She further expressed concerns relative to the cut of $100,000 for Elder Homes Corporation. She requested that the Board support the recommendation of the Review Committee for $200,000 for Elder Homes Corporation. Ms. Margaret Davis stated that the Bensley Area Civic Association and Elder Homes are in partnership to have rehabilitation work done for the elderly to their homes. She requested that the Board support full funding for Elder Homes Corporation. Mr. John Bushey, Executive Director of Elder Homes Corporation, requested that the Board support the recommendations of the Citizens Review Committee of $200,000 for the Corporation. Mr. David Shaffer, a volunteer for the CARES Program, requested that the Board support continued funding of the CARES Program. Mr. Francis Fitzgerald, representing the Oxford House, a recovery house for recovering alcoholics and addicts, requested that the Board support $6,000 in funding for the Oxford House. Mr. Tim Holtz, Executive Director with Richmond Metropolitan Habitat for Humanity, which is a non-profit Christian housing industry that provides affordable housing for low income families. He requested that the Board support the requested funding for the Richmond Habitat for Humanity. Mr. Wayne Slamuski, Executive Director of First Homes, Incorporated, which is a homeownership program for homeless families with children. He requested that the Board support the requested $8,600 in funding to continue this program. Mr. Joe Ward, representing the Greater Richmond Chapter of the American Red Cross, requested that the Board support the $58,000 funding request for the Red Cross. Ms. Connie Chamberlin, Executive Director of HOME, requested that the Board support funding for the Counseling and Downpayment Assistance Program for first time homebuyers in Chesterfield County. Ms. Michelle Marchison stated that she is a proud first time homeowner in Chesterfield and requested that the Board sUpport funding of the HOME Program. 98-197 3/25/98 Ms. Debrah Hales, stated that she is also a proud new homeownewr in Chesterfield and requested that the Board support funding of the HOME Program. Mr. Raymond Holmes, Executive Director of Rosey Grear Youth Pavalion, expressed appreciation to the Board for its past funding support and requested that the Board support $50,000 in funding this year for this program and an additional $11,000 to support a half-time position. There being no one else to address this issue, the public hearing was closed. (It is noted this issue will be considered at the regularly scheduled Board meeting on April 8, 1998.) It was generally agreed to recess for ten minutes. Reconvening: 16.J. TO CONSIDER THE PROPOSED FY99 BIENNIAL FINANCIAL PLAN Mrs. Dickson stated that this date and time has been advertised for a public hearing to consider the proposed FY99 Biennial Financial Plan, noting that the Plan totals $621.4 million. Ms. Bernadette Lepart recognized approximately ten people, representing the Independent Living Center, who were present at the meeting. She requested that the Board support funding for the Independent Living Center. Dr. Carolyn Cockrelt, Chairman of the Chesterfield Community Services Board, recognized five members of the Board who were present at the meeting. She expressed appreciation to the Board for their past support and requested that the Board support full funding of their proposed budget and their two highest funding priority requests -- $54,500 for a half-time physchiatrist and $106,800 to develop an additional group home for consumers with mental retardation. Ms. Susan Kalanges, a member of the Community Services Board, stated that she supports the comments expressed by Dr. Cockrell and requested the Board's favorable consideration of the proposed Community Services Board budget and its priority funding requests. Ms. Linda Rice stated that she has a daughter in the mental health system and commended the Chesterfield Mental Health Department for the services they provide. She expressed concerns relative to the extended length of time it takes her daughter to see the physchiatrist and requested the Board to support funding for a half-time physchiatrist. 98-198 /2s/98 Mr. Pete Mann, representing the Chesterfield Historical Society, expressed concerns relative to the increased workload at the Society and requested that the Board support $6,728 in funding to support a part-time temporary administrative position. Ms. Felicia Woodruff, Executive Director of RideFinders, expressed appreciation to the Board for their past support and requested that the Board support continued funding for RideFinders. Mr. Donnie Field, President of the Salem Church Athletic Association, requested an additional $25,000 be added to the Department of Parks Recreations proposed budget to complete the lighting project at Salem Church Middle School. He entered into the record information regarding the Salem Church Middle School Football Field Lighting Project. Mr. Ray Havener, representing the Quarterback League, requested that the Board support funding to for the Salem Church Middle School Football Field Light Project. Mr. Mike Murel requested that the Board support the lighting project at Salem Church Middle School. Mr. Jim Beck, Commissioner of the Chesterfield Quarterback League, expressed appreciation to the Board for their past support and requested support that the Board support funding for the lighting project at Salem Church Middle School. Ms. Shelly Murray, a board member of Chesterfield-Colonial Heights Alliance for Social Ministry (CCHASM), requested that the Board support continued funding for the CCHASM program. She entered into the record information regarding CCHASM. Mr. Walt Shugart, Vice Chairman of CCHASM, expressed appreciation to the Board for including CCHASM in this year's budget and requested that the Board support continued funding of the CCHASM program. Mr. Michael Falzone, a member of the Board of Directors of the Arts Council of Richmond, requested that the Board support the $50,000 funding request of the Arts and Cultural Funding Consortium. He recognized several members of the Consortium who were present at the meeting. Ms. Michele Walter, Executive Director of the Richmond Symphony, expressed appreciation to the Board for their support of the Symphony and requested that the Board consider a moderate increase in funding for Symphony programs. Mr. Phil Whiteway, Managing Director of Theatre IV, expressed appreciation to the Board for their support of Theatre IV and requested that the Board consider any additional increase for Theatre IV. He read into the record a letter from a student regarding "Walking the Line .... a program that addresses drug and alcohol abuse for young people. 98-199 3/25/98 Mr. Richard McCullough, a member of the Board of Directors of the Arts Council of Richmond, requested that the Board support the proposal by the Arts and Cultural Funding Consortium and expressed appreciation for their continued support of the Council. He presented each Board member with a poster for the Childrens Festival. Ms. Helen Stevenson, Virginia Opera Director of Education, expressed appreciation to the Board for their past support. She read into the record portions letters from teachers and students requesting the Board's support of their proposal. Mr. Dave Welchons, Vice Chairman of the Chesterfield-Colonial Heights Department of Social Services, expressed appreciation to the Board for their continued support and requested that the Board support funding for two eligibility Medicaid workers and a Principal Clerical Aide for the Child Protective Service Unit. Mr. Ashby Wilson, representing the Board of the Friends of the Chesterfield Public Library, requested that the Board support the funding request for books and material for libraries. Ms. Mary Ann Harmon, President of Friends of the Library, requested additional funds, in the amount of $200,000-$500,000, for library materials. Ms. Rosemary Kelso, representing the Board of Directors for the Central Virginia Independent Living Center, expressed appreciation to the Board for their support of the Center and requested that the Board support $46,791 in funding for the Center in this year's budget. Mr. Tom Van Auken requested that the Board support additional funding of $200,000-$500,000 for additional library materials. Mr. Norwood Powell, First Vice President of the Chesterfield Education Association, recognized approximately twenty-five people, representing the Chesterfield Education Association, who were present at the meeting. He expressed concerns relative to the reducing revenues to Schools in this year's budget and reducing the tax rate to $1.08. He stated that he hopes that the Board will consider public input before making major changes in the County's revenue policy. Mr. Donald Wilms, First Vice President of Chesterfield Education Association, expressed concerns relative to the tax decrease, specifically as it relates to the impact the decrease will have on the School System. He entered into the record a copy of his remarks. Mr. Duane Wittman, a member of the Chesterfield Soccer Club, requested additional funding of $35,000 for the Lowe's Park and Soccer Complex project and approximately $160,000 for Soccerfield Illumination Projects. He entered into the record a copy of the letter from himself regarding consideration of the two projects into the proposed budget. 98-200 3/25/98 Mr. Rick Morrow, President of the Forest View Volunteer Rescue Squad, recognized approximately fifteen members of the Squad, who were present at the meeting. He expressed appreciation to the Board for its past support of the four County rescue squads and requested that the Board support the additional funding request of $297,000 for additional operating costs. Mr. John Causey, President of the Bensley-Bermuda Rescue Squad, requested that the Board support the additional funding request for the rescue squads. Mr. Robert Thalhimer, Deputy Director of the Science Museum of Virginia, presented information to the Board regarding the Museum and requested that the Board support a $250,000 grant, payable over five years, with the first $50,000 in FY99, to meet the Kresge Challenge to fund Life Sciences exhibition. Ms. Patty Kruszewski expressed concerns relative to the tax decrease, specifically, as it relates to the impact on the school system and requested that the Board support a $1.09 tax rate. She entered into the record a copy of her remarks. Mr. George Beadles stated that there will always be unmet needs in the County. Mr. Walter Marsh stated that he supports the tax decrease, however, feels that the tax rate should be further reduced. Ms. Kathy Pond, Executive Director of the YWCA, expressed appreciation to the Board for its past support and requested the Board's continued support of the YWCA. (It is noted a copy Of a petition from saint Mark's United Methodist Church was submitted to the Board with twenty-one signatures in support of $1,000 in increased funding for CARITAS.) There being no one else to address this issue, the public hearing was closed. (It is noted this issue will be considered at the regularly scheduled Board meeting on April 8, 1998.) 17. REMAINING MOBILE HOME PERMITS AND ZONING REQUESTS There were no remaining mobile home permits and zoning requests. 98-201 3/25/98 18. ADJOURNMENT On motion of Mrs. Humphrey, seconded by Mr. McHale, the Board adjourned at 10:40 p.m. until April 8, 1998 at 3:30 p.m. Ayes: Nays: Humphrey, Warren, Barber, Daniel, and McHale. None. La~/e- B. Ramsey ' / County Administrator 98-202 Renny B. Humphrey Chairman 3/25/98