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04-08-1998 MinutesBOARD OF SUPERVISORS MINUTES April 8, 1998 Supervisors in Attendance: Mrs. Renny B. Humphrey, Chairman Mr. Arthur S. Warren, Vice Chrm. Mr. Edward B. Barber Mr. Harry G. Daniel Mr. J. L. McHale, III Mr. Lane B. Ramsey County Administrator Staff in Attendance: Dr. William Bosher, School Superintendent Mr. Craig Bryant, Dir., Utilities Mr. Steven Calabro, Dir., County Airport Ms. Mary Ann Curtin, Dir., Legislative Services Ms. Becky Dickson, Dir., Budget and Management Chief F. W. Dolezal, Fire Department Mr. William D. Dupler, Building Official Mr. Michael Golden, Dir., Parks and Recreation Mr. Bradford S. Hammer, Deputy Co. Admin., Human Services Mr Russell Harris, County Ombudsman Ms Tammy D. Haskins, Acting Clerk to the Board Mr Donald Kappel, Dir., Public Affairs Ms Mary Lou Lyle, Dir., Accounting Mr R. John McCracken, Dir., Transportation Lt Col. Dennis McDonald, Police Department Mr Richard M. McEtfish, Dir., Env. Engineering Mr Gary R. McLaren, Dir., Economic Development Mr Steven L. Micas, County Attorney Mr F. O. Parks, Dir., Information Systems Tech. Mr Francis M. Pitaro, Dir., General Services Mr William D. Poole, Asst. Dir., Planning Mr James J. L. Stegmaier, Deputy Co. Admin., Management Services 98-203 4/8/98 Mr. M. D. Stith, Jr., Deputy Co. Admin., Community Development Mr. Thomas Taylor, Dir., Block Grant Office Dr. Robert Wagenknecht, Dir., Libraries Mrs. Humphrey called the regularly scheduled meeting to order at 3:30 p.m. 1. APPROVAL OF MINUTES On motion of Mr. Barber. seconded by Mr. McHale, the Board approved the minutes of March 25, 1998, as submitted. Ayes: Humphrey, Warren, Barber, Daniel, and McHale. Nays: None. 2. COUNTY ADMINISTRATOR'S COMMENTS Mr. Ramsey expressed appreciation to the Board for their tremendous efforts during the Budget process. 3. BOARD COMMITTEE REPORTS There were no Board Committee Reports at this time. REQUESTS TO POSTPONE ACTION, ADDITIONS, OR CHANGES IN THE ORDER OF PRESENTATION On motion of Mr. Warren, seconded by Mr. McHale, the Board replaced Attachments to Item 6., Work Sessions; added Item 8.D.12., Award of Contract to Haley Builders, Incorporated for Additions to the General Services Warehouse Complex; and added Item 14.D., Adoption of Resolution Recognizing Mr. J. Richard Wooster for His Service to the Parks and Recreation Advisory Commission and, adopted the Agenda, as amended. Ayes: Nays: Humphrey, Warren, Barber, Daniel, and McHale. None. 5. RESOLUTIONS AND SPECIAL RECOGNITIONS 5.A. RECOGNIZING APRIL 1.2-18, 1998 AS ~NATIONAL TELECOM/~/NICATORS WEEK" Major Steve Davis introduced Ms. Carol Hairfield who was present to accept the resolution. 98-204 4/8/98 On motion of the Board, the following resolution was adopted: WHEREAS, dedicated Public Safety Telecommunicators daily serve the citizens of Chesterfield County by answering calls for service for police, fire, and emergency medical services and by dispatching the appropriate equipment expeditiously; and WHEREAS, the critical functions performed by Public Safety Telecommunicators also include those related to conservation operations and many other operations performed in conjunction with federal, State, and local government agencies; and WHEREAS, Public Safety Telecommunicators work to improve the emergency response capabilities of communication systems through their leadership and participation in on-going training programs; and WHEREAS, the week of April 12-18, 1998 has been set aside to recognize Public Safety Telecommunicators and their essential role in protection of life and property. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors does hereby proclaim the week of April 12- 18, 1998 as "National Telecommunicators Week" in Chesterfield County in honor and recognition of our Public Safety Telecommunicators and the vital contributions they make to the safety and well-being of our citizens, firefighters, police officers, and emergency medical services personnel. Ayes: Nays: Humphrey, Warren, Barber, Daniel, and McHale. None. Mrs~ Humphrey presented the executed resolution to Ms. Hairfield, the 1997 Emergency Communications Officer of the Year, accompanied by Lieutenant Robert C. Pridemore and Senior Captain Robert P. Avsec and expressed appreciation to all emergency communications center workers across the country and around the world. 5.B. RECOGNIZING APRIL 19-25, 1998 AS "VOLUNTEER APPRECIATION WEEK" Mr. Zaremba introduced Ms. Rachel Clarke, a volunteer employer at the County, who was present to accept the resolution. On motion of the Board, the following resolution was adopted: WHEREAS, volunteers have contributed significantly to the quality of life in Chesterfield County, in the Commonwealth, and in the Nation; and WHEREAS, volunteering is recognized as an integral part of government and industry in contributing to the achievements that enhance our Nation; and 98-205 4/8/98 WHEREAS, volunteers enrich our cultural diversity with their backgrounds, experiences, and talents; and WHEREAS, volunteering has become a partner with education to increase students' awareness and teve!opment; and WHEREAS, volunteers are community leaders in showing a genuine self-sacrificing spirit that benefits countless individuals; and WHEREAS, volunteers enable us to meet and often exceed the goals of the organization, thereby, increasing the quality service provided to citizens; and WHEREAS, volunteering provides a positive direction for youths, allowing them to reach their full potential while assisting others. NOW, THEREFORE BE IT RESOLVED, that during National Volunteer Week, April 19-25, 1998, the Chesterfield Board of Supervisors will declare "Volunteer Appreciation Week" in Chesterfield County and urge all citizens to honor volunteers for their contributions to the County. Ayes: Nays: Humphrey, Warren, Barber, Daniel, and McHale. None. Mrs. Humphrey presented the executed resolution to Ms. Clarke and acknowledged and expressed appreciation for the efforts of all volunteers. Ms. Clarke expressed appreciation for the recognition. 6. WORK SESSIONS PROPOSED FY99 BIENNIAL FINANCIAL PLAN; FY99 COM/~UNITY DEVELOPMENT BLOCK GRANT AND HOME ANNUAL PLAN; AND FY99-2003 CAPITAL IMPROVEMENT PROGRAM Ms. Dickson presented an overview of the County Administrator/Board of Supervisors recommended changes to the FY99-2003 Capital Improvement Progrsm for FY99 including $61,500 for the Governor's School Study regional project; additional funding of $70,000 for The Diamond regional project; $50,000 for the Virginia State University Track Improvements; $210,000 for the Western Park project (noting $210,000 is a reduction in FY99 and that funds to advance this project will be requested in FY98); $45,000 for the Lowe's Soccer Park; additional funding of $120,000 for the Wide Area Network Project for the Fire Department; and $15,000 for an Emergency Traffic Control System ..... Project in the Fire Department. She noted that staff will be requesting Board approval for funding, in the amount of $25,000, for the Salem Church Middle School Lighting Project during FY98. 98-206 4/8/98 There was brief discussion relative to the source of funding for the Salem Church Middle School Lighting Project. Ms. Dickson indicated that most likely, staff will identify the FY98 Reserve for Future Capital projects as the source. When asked, Mr. Golden stated that the Lowe's Soccer Park may provide the opportunity for more soccer teams in the County and will result in future cost savings. Ms. Dickson then presented an overview of the County Administrator's recommended changes to the General Fund including $21,300 for additional State aid revenue; $25,000 in private donations for an Indigent Care Program in the Health Department; $17,800 in additional Mental Health/Mental Retardation/Substance Abuse fees; $175,600 in additional Compensation Board revenues and $18,900 in expenditures; $50,000 in other local revenue and $55,500 in expenditures to fund a position to handle responsibilities related to the new convention center; $191,400 in revenue and expenditures for the School Resource Officer expansion program for the Police Department; $190,000 in revenues and expenditures for the 4 for life funding for the Fire Department; a reduction in revenues and expenditures State sales tax transfer to Schools (noting that the reduction is currently included in the proposed School Board Budget); an increase of $52,800 in revenue and $86,800 in expenditures for miscellaneous changes (County-wide); and $84,500 in expenditures for Board of Supervisor requests. She then reviewed Board recommended changes (totaling $84,500) to the General Fund including $15,000 for an indexing system in the Circuit Court Clerk's Office; $15,000 for Sheriff Department staffing needs; $17,500 for the Eastern Midlothian Business Alliance; an additional $15,000 for the Central Virginia Independent Living Center; a decrease of $10,000 for the Metropolitan Richmond and Convention Visitors Bureau (MRCVB) to meet the FY98 funding level of $280,000; an additional $5,000 for the Harrowgate Athletic Association; an additional $5,000 for the Limited English Speaking Program; $5,000 for the Marguerite Christian Youth Association; and $17,000 for a Social Services Eligibility Worker. There was brief discussion relative to the Harrowgate Athletic Association, the Limited English Speaking, and the Marguerite Christian Youth Association programs being Community Development Block Grant Projects and the additional funding requested coming from the General Fund due to the cap in public services in Community Development Block Grant. Ms. Dickson stated that two additional Board requests had been mentioned including an additional $6,000 for the Capital Area Agency on Aging and $25,000 for a scholarship program at Richard Bland College. She noted that these two requests have not been included on the recommended change list. When asked, she stated that there are no funds currently proposed in the Budget for the Science Museum and that the Museum has requested a minimal donation for its Journey Into Science Campaign. She noted that /8/98 98-207 the proposed expenditures for Board recommended changes total $84,500. When asked, she stated that the School Board's $319.2 million budget has been fully funded. She further stated that the proposed FY99 budget includes $200,000 that Mr. Ramsey has recommended be used to address salary issues and recommendations of the Unified Pay Plan. She stated that any remaining funds from the recommended changes list, presented to the Board ($54,000), is being recommended to be combined with the $200,000 -- a total of $254,000. There was brief discussion relative to the actual use of the $54,000 after Mr. Ramsey makes his final recommendation regarding the Unified Pay Plan and to how the $54,000 in available funds will be spent. Ms. Dickson clarified that $84,500 is being recommended as changes to the FY99 budget; that $54,000 still remains from the recommended changes list; and $200,000 still remains in the proposed budget. Mr. Ramsey stated that his recommendation is that whatever funds remain from the recommended changes list be designated towards the salary issue, along with the $200,000 already included in the budget. Mr. Daniel stated that he does not want to address the use of the $54,000 until Mr. Ramsey brings back a recommendation to the Board regarding the Unified Pay Plan. Discussion, comments, and questions ensued relative to the $200,000 being designated for future compensation, pending the outcome of the Unified Pay Plan Study; there being a possibility of an additional $54,000 to be used towards the $200,000, totaling $254,000 to address future compensation; the final vote on the proposed budget including $254,000 to be designated for future compensation, pending the outcome of the Unified Pay Plan Study. Mr. Daniel stated that there is $254,000 set aside in the proposed budget and he would like Mr. Ramsey to bring back a recommendation to the Board as to how he would like these funds to be used. He further stated that he would like to have the flexibility in addressing the use of these funds after he receives a recommendation from Mr. Ramsey. Mr. Barber stated that it is his understanding that Mr. Ramsey is recommending that the $200,000 and the $54,000 be designated towards salary issues and compensation. Mr. Ramsey stated that he recommended that the Board designate the $200,000, plus any remaining funds from the change list (which is currently $54,000), towards the Unified Pay Plan Study. He further stated that he also made the recommendation that if there is a surplus at the end of the year, that certain other items be funded including another $300,000 for the Unified Pay Plan and other items for various departments. He stated 4/8/98 98-208 that today the Budget and Audit Committee recommended that none of the surplus issues be addressed today and wait until the surplus was determined. He further stated that the $254,000 is an actual budget recommendation. When asked, he stated that recommendations brought back from the Unified Pay Plan Study will be an item that will have to be approved by the Board. Mr. McHale clarified that the actual disposition of the $254,000 will depend upon the priorities that exist at the time the recommendation is brought to the Board from the Unified Pay Plan Study. Mr. Warren stated that it is his feeling that there is not necessarily a difference in results, but in the timing of it. He further stated that the issue of salary compensation interests a lot of employees and that he feels the Board should send the signal that the Board is supporting the County Administrator regarding this approach. Mrs. Humphrey concurred with the comments expressed by Mr. Warren and that she feels Chesterfield County salaries need to be addressed. There was brief discussion relative to making a footnote in the proposed budget that the $54,000 will be coupled with the $200,000 for the Unified Pay Plan Study. Ms. Dickson then reviewed Board recommended budget policy changes including Community Development Block Grant (CDBG) programs not being supplemented by the General Fund and funding for community contracts remaining level in future years. She noted that the Budget and Audit Committee reviewed these two recommended policy changes and does not support the proposed policy changes. Mr. Barber stated that the two proposed budget policy changes were suggested by him. He further stated that in some ways he feels it is a benefit to have an area that qualifies for CDBG funding, however, the area has to be depressed to a level to qualify. He stated that it should not be difficult for the Board to apply CDBG funds, which is supplemental to County and State revenue, geographically, and remain within the limit of the funds, which is approximately $1.8 million this year. When asked, Ms. Dickson stated that currently the Block Grant Program, including HOME funds, is approximately $1.8 million and the proposed General Fund supplement is $36,250 for FY99. Mr. Barber suggested that now would be the opportunity for the Board to practice some fiscal constraint to keep spending of CDBG funds confined to the allotment given by the federal government. He stated that he feels it should not be a difficult task for this Board to keep community contracts spending level each year. He stated that he hopes the Board will adopt the two policy changes this year as well as for future budgets. 4/8/98 98-209 Mr. Warren stated that the Community Development Block Grant Program assists many people. When asked, Ms. Dickson stated that the Community Development Block Grant Program began in FY92. Mr. Warren stated that he feels the County should be very cognizant of living within the means of any County program. He further stated that he feels to request all taxpayers in Chesterfield County to supplement the supplemented initiatives is a step in the wrong direction. He stated that he does not have a problem with not voting on the two policy changes today because it is an issue that needs to be addressed as part of the budget process. He further stated that he concurs with comments that have already been expressed about the Community Development Block Grant Program and the County living within the Federal Government allocation. Ms. Dickson clarified that with the Board's recommended changes, which total $15,000.00, the General Fund support of the Block Grant Program would be $41,250. Mrs. Humphrey stated that she understands the comments expressed about fiscal responsibility and that the County is currently in a good financial position. She acknowledged the importance of Community Development Block Grant funds to the community. She stated that the majority of citizens requesting Block Grant funding assistance are those representing certain restricted specific areas of the County. She further stated that she feels staff needs to address how Block Grant proposals are being considered and who is requesting funds. She stated that there are issues on the community contracts list that the Board needs to discuss with the School Board. She further stated that she would like to further address the two policy changes rather than vote on the changes at this time and bring the issues back to the Board at a future time. Mr. Daniel stated that the Budget and Audit Committee does not support either of the two policy changes. He further stated that he feels there will always be more requests any time local funds are received and that some small supplementing needs to be done. He stated that the policy change of the Community Development Block Grant Programs not being supplemented by the General Fund would absolutely prohibit the Board from supplementing. He further stated that the funding of community contracts remaining level also allows for no flexibility. He stated that flexibility is an important tool for the Board. He further stated that he cannot support the two policy changes because they take away flexibility of the elected officials. Mr. Warren stated that he feels the two policy changes can be refined as the budget process continues. He further stated that this Board is responsible for drawing lines where necessary and making difficult decisions. He stated that he feels the Board needs to address the two policy issues in the future. He noted /8/98 98-210 that some programs cannot be funded because they do not qualify for Block Grant funds. Mr. McHale stated that he feels it is very difficult to select these two policy change areas of the budget process for arbitrary constraints when today, the budget, outside the areas of Block Grant efforts and community contracts, has increased 6.6 percent. He further stated that he feels all items of the budget should get fair consideration for absorbing any reductions that may be required, to include Block Grant efforts and community contracts. He stated that the County is in the situation to fully fund the School budget, to set aside funds to assist in the funding of the County's Unified Pay Plan, and to reduce the real estate tax by one cent. He further stated that he feels Block Grant and Community Contract items are legitimate requirements that are brought to the Board by constituents and organizations and that imposing budgetary constraints on specific areas of the budget does not make sense. He stated that he agrees with Mr. Daniel in that now is not the time to tie the Board's hands and reduce flexibility. He further stated that Community Contracts and the Community Development Block Grant Program are areas of the budget where relatively small infusions of funds provide a great deal of satisfaction to constituents and to constrain that, given the current budget environment, seems to be premature. He stated that due to those comments, he cannot support the two recommended policy changes. Mr. Barber stated that his policy change suggestions were not intended to take away any flexibility and are not constraining anything, it was only a recognition that the Block Grant Program has a finite amount of dollars and that the Board should be able to live within those dollars. He further stated that he feels the Board should be able to give itself a finite limit to how many dollars can be spent on Block Grant and community contract programs. He stated that he feels community contracts has the potential for drawing larger and larger funds from the General Fund. He further stated that he will not move the two policy changes forward at this time, however, he felt it was important to bring the issue forward. Ms. Dickson then reviewed County Administrator's recommended non-General Fund changes in the areas of Grants Fund; Utilities; and the School Operating Fund and noted that these changes still fully fund the proposed School Board Budget. She then reviewed new positions proposed for the FY99 Budget in the Departments of Human Resource Management (two), Risk Management (two), Accounting (one), Police (one), Victim Witness grant (two), and Social Services (one). She then reviewed the seven Chesterfield County strategic goals including providing world-class customer services; being acknowledged for its extraordinary quality of life; being the safest and most secure community of its size in the USA; being a unifying leader of local government; being the employer of choice; being the model for excellence in government; and being the FIRST CHOICE business community. She requested that the Board adopt the seven goals as part of the Budget. /8/98 98-211 There was brief discussion relative to the increase in landfill fees. Mr. Warren expressed concerns relative to more items being thrown alongside roadways as landfill fees increase. When asked, Ms. Dickson stated that the gate landfill fee will increase from $3.00 to $4.00; that the decal pass fee will increase from $72.00 to $96.00; and that the pass fee will increase from $30 to $40. She further stated that the fees did not increase in last year's budget. When asked, Mr. Ramsey stated that gate landfill fees have doubled within the past two years. Mr. Ramsey stated that staff does not have plans to recommend or not recommend increases in landfill fees next year. He further stated that collection stations are the most expensive form of disposal of trash and that the County is only trying to have a fee that reflects the cost of the transfer stations. Mr. Pitaro stated that the County's landfill fees are one of the lowest of surrounding jurisdictions. Mr. Ramsey stated that the Budget and Audit Committee has recommended that the Board not consider any use of surplus funds at this time and that the surplus funds be addressed when the surplus is determined. 7. DEFERRED ITEMS There were no Deferred Items at this time. 8. NEW BUSINESS 8.A. BUDGET ITEMS 8 .A.1. TO CONSIDER AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND RE-ENACTING SECTION 5-5 RELATING TO BUILDING PERMIT AND INSPECTIQN FEES Ms. Dickson stated that the Board held a public hearing on March 25, 1998 regarding adoption of an ordinance relating to building permit and inspection fees and staff recommends adoption of the proposed ordinance. There was brief discussion relative to building permit fees in the region. 98-212 4/8/98 On motion of Mr. McHale, seconded by Mr. Barber, the Board adopted the following ordinance: AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND RE-ENACTING SECTION 5-5 RELATING TO FEES FOR BUILDING PERMITS BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Section 5-5 of the Code of the County of Chesterfield, 1997, as amended, is amended and re-enacted to read as follows: Sec. 5-5. Permit fees. (a) Generally. Except as provided in this section, every applicant for a building permit must pay the fees set forth in this section before the building official issues a building permit that is required by the Virginia Uniform Statewide Building Code, Volume I. If an applicant must pay an additional fee because of an increase in the estimated cost of work, the building official shall not issue an amended permit for the additional work until the applicant has paid the additional fee. (b) Fees shall be charged in accordance with the following schedule: (1) Residential new construction: a. Finished square footage: Until July 1, 1999, $125.00 plus 0.450 percent of the estimated construction cost, or $325.00, whichever is greater. ii. After July 1, 1999, 0.450 percent of the estimated construction cost or $200.00, whichever is greater. Unfinished interior square footage: 0.450 percent of the estimated construction cost or $50.00, whichever is greater. C · Unfinished exterior square footage: 0.450 percent of the estimated construction cost or $36.00, whichever is greater. Residential additions: 0.450 percent of the estimated construction cost or $50.00, whichever is greater. /8/98 98-213 e o j o ko mo Interior remodeling and alterations, accessory buildings and sheds which are greater than 150 square feet: 0.450 percent of the estimated construction cost or $40.00, whichever is greater. Carports, canopies, pole buildings, gazebos and pavilions .40.00 Reroofs, trim or siding 40.00 Masonry and fireplace replacement/relining. 40.00 Manufactured and mobile homes: In mobile home parks 60.00 Not in mobile home parks 40.00 Temporary certificates of occupancy and renewals .40.00 Request for refund is greater 40.00 or 25%, whichever Swimming pools (above- and in-ground): $50.00 plus 0.450 percent of the estimated construction cost over $2,000.00. ii. Barrier permit for swimming pool, if permitted separately from swimming pool permit 50.00 Foundation pour inspections 335.00 Additional fee if concrete testing is required because out-of-specification concrete is used 100.00 Additional fee for reinspection when inspector is present and the concrete pour has been canceled or delayed in excess of one hour 100.00 ° As an alternative to the county's foundation pour inspection, the building official shall accept inspection reports from independent engineers who are qualified and reliable. 98-214 4/8/98 (2) Commercial new construction: a 0 c 0 j 0 New commercial buildings: 0.550 percent of the estimated construction cost or 250.00, whichever is greater. Commercial additions: estimated construction whichever is greater. 0.550 percent of the cost or $150.00, Signs: $50.00 plus 0.550 percent of the estimated construction cost over $2,000.00. Tenant upfits, reroofs, pavilions, pole buildings, repairs and renovations: $100.00 plus 0.550 percent of the estimated construction cost over $2,000.00. Temporary construction trailers Swimming pools: 50.00 $150.00 plus 0.550 percent of the estimated construction cost over $2,000.00 Flag pole 40.00 Tents (greater than 900 square feet) 40.00 Temporary certificates of occupancy and renewals 100.00 Request for refund: 25 percent of original fee. Satellite dish (3) Auxiliary permits: so bo .$100.00 Electrical: When the cost of labor and materials involved in installation, alteration, replacement and/or repair is (rounded up to the next dollar): i. $1000.00 or less 50.00 ii. Over $1,000.00: $50.00 plus 0.550 percent of the estimated cost over $1,000.00. Mechanical: When the cost of labor and materials involved in installation, alteration, replacement and/or repair is (rounded up to the next dollar): i. $1000.00 or less 50.00 98-215 4/8/98 ii. Over $1,000.00: $50.00 plus 0.550 percent of the estimated cost over $1,000.00. Plumbing: When the cost of labor and materials involved in installation, alteration, replacement and/or repair is (rounded up to the next dollar): i. $1000.00 or less 50.00 ii. Over $1,000.00: $50.00 plus 0.550 percent of the estimated cost over $1,000.00. Gas: When the cost of labor and materials involved in installation, alteration, replacement and/or repair is (rounded up to the next dollar): i. $1000.00 or less 50.00 ii. Over $1,000.00: $50.00 plus 0.550 percent of the estimated cost over $1,000.00. (4) Other permits: Active solar system: When the cost of labor and materials involved in installation, alteration, replacement and/or repair is (rounded up to the next dollar): i. $1000.00 or less 50.00 ii. Over $1,000.00: $50.00 plus 0.550 percent of the estimated cost over $1,000.00. Fire/sprinkler: When the cost of labor and materials involved in installation, alteration, replacement and/or repair is (rounded up to the next dollar): i. $1000.00 or less 50.00 ii. Over $1,000.00: $50.00 plus 0.550 percent of the estimated cost over $1,000.00. Well permit: When the cost of labor and materials involved in installation, alteration, replacement and/or repair is (rounded up to the next dollar): $1,000.00 or less. 50.00 Over $1,000.00 .... 50.00 plus 0.550 percent of the estimated cost over $1,000.00. d. Septic tank permit . 50.00 4/8/98 98-216 Annual certificate of compliance for elevators, escalators (per floor), dumbwaiters and manlifts payable on or before December 31 for the following year 25.00 f. Demolition, moving or relocation of a structure: i. Residential 25.00 ii. Commercial 100.00 g. Amusement devices: Administrative permit only (no inspections) 10.00 Kiddie rides type B) 15.00 Major rides 25.00 Spectacular rides 45.00 (5) Other fees: ao Reinspections: A fee is charged for each inspection after the second inspection because work was not completed for inspection when the request for inspection was made, or because corrections were not made before calling for reinspection $40.00 b. Code investigation fee: Residential building/auxiliary, 20 percent of original fee or $25.00, whichever is greater. ii. Commercial building/auxiliary, 20 percent of original fee or $50.00, whichever is greater. C · Permit amendments, extensions, reinstatements, takeovers, and transfers .$40.00 do Permit refunds: If an application for a permit is canceled by written request to the building official within six months of the application date, or within 12 months of the issue date, a refund will be granted. The following administrative fees will be deducted from the refund: Residential permits greater building and other related $40.00 or 25% whichever is 4/8/98 98-217 ii. Commercial building and other related permits: 25 percent of original fee. c) Estimated cost of construction shall be no lower than the estimated costs listed in the Marshall and Swift Index or in any other construction cost estimating journal that is approved by the building official. d) Fee exemptions. 1) Applicants for building permits shall not be required to pay fees if the estimated cost of construction is less than $500.00 and construction does not require any other permit under the Virginia Uniform Statewide Building Code, Volume Io (2) Applicants for building permits shall not be required to pay fees for permits to construct buildings designed and used as places of worship. (3) Applicants for building permits shall not be required to pay fees for permits to construct buildings funded by the county's general fund. (4) Applicants for building permits shall not be required to pay fees for permits to construct buildings used by any business which is located within an Enterprise Zone designated by the Commonwealth of Virginia. This exemption shall continue for the life of the Enterprise Zone. (e) Disposition of fees. Ail permit fees required by this section shall be paid by the applicant to the county treasurer when the permit application is filed with the building official. The treasurer shall deposit all permit fees in the county's general fund. (2) That this ordinance shall become effective on July 1, 1998. ~yes: Nays: Humphrey, Warren, Barber, Daniel, and McHale. None. 8 .A.2. TO CONSIDERAN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY REPEALING ARTICLE VI OF CHAPTER 11, RELATING TO THE DISPOSAL OF DEBRIS WASTE Ms. Dickson stated that the Board held a public hearing on March 25, 1998 regarding adoption of an ordinancce relating to the disposal of debris and that staff recommends adoption of the proposed ordinance. 98-218 4/8/98 On motion of Mr. McHale, seconded by Mr. Barber, the Board adopted the following ordinance: AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY REPEALING ARTICLE VI RELATING TO DISPOSAL OF DEBRIS WASTE BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Chesterfield, follows: Article VI of 1997, as amended, the Code of the Col~nty of by repealing Article VI as (2) 1998. That this ordinance shall become effective on July 1, Ayes: Nays: Humphrey, Warren, Barber, Daniel, and McHale. None. 8 .A.3. TO C0NSIDER AN 0RDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND RE-ENACTING SECTION 18-27 RELATING TO UTILITY SERVICE CHARGES FOR WATER ~ WASTEWATER AlqD TO DELETE SECTION 18-36 WI{ICH RELATES TO THE EFFECTIVE DATE OF SERVICE CHARGES Ms. Dickson stated that the Board held a public hearing on March 25, 1998 regarding utility service charges for water and wastewater and' to delete Section 18-36 which relates to the effective date of service charges. She further stated that staff recommends adoption of the proposed ordinance. There was brief discussion relative to the County still reamining as one of the lowest priced water supplier of the fourteen jurisdictions with the proposed increase. On motion of Mr. McHale, seconded by Mr. Daniel, the Board adopted the following ordinance: AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND RE-ENACTING SECTION 18-27 AND BY REPEALING SECTION 18-36 RELATING TO UTILITY CHARGES. BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That the Code of the County of Chesterfield, 1997, as amended, is amended and re-enacted to read as follows: Sec. 18-27. Utility charges. 98-219 4/8/98 Effective January 1, 1999 The consumer shall pay charges for utility service in accordance with the following schedules: (a) Monthly service charges. The monthly service charge shall be: (2) 1, 1999. Ayes: Nays: 0 0 0 (2) Commodity cost charge. (I) Water: $1.17 per 100 cubic feet (Ccf). (ii) Wastewater: $1.25 per 100 cubic feet (Ccf). ooo That this ordinance shall become effective on January Humphrey, Warren, Barber, Daniel, and McHale. None. 8 A.4. TO CONSIDER AN ORDINANCE T0 AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, By AMENDING AND RE-ENACTING SECTION 8-13 RELATING TO FEES CHARGED FOR REVIEW OF EROSION AND SEDIMENT CONTROL PLANS Ms. Dickson stated that the Board held a public hearing on March 25, 1998 regarding fees charged for review of erosion and sediment control and that staff recommends adoption of the proposed ordinance. On motion of Mr. Daniel, seconded by Mr. Warren, the Board adopted the following ordinance: AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND RE-ENACTING SECTION 8-13 RELATING TO EROSION CONTROL FEES BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Section 8-13 of Chesterfield, 1997, as amended, read as follows: the Code of the County of is amended and re-enacted to Sec. 8-13. Fees. (a) The applicant shall pay a program administration fee to the county at the time that he submits to the environmental engineer an erosion and sediment control plan. The amount of the fee shall be: 98-220 4/8/98 (i) (ii) For an erosion and sediment control plan for land which is 10,000 square feet or larger and not located in a proposed subdivision: $1,060.00, plus $50.00 for each acre of land to be disturbed. For an erosion and sediment control plan for land which is 10,000 square feet or larger and located in a proposed subdivision: $1,060.00, plus $50.00 for each lot. o o o (2) That this ordinance shall become effective on July 1, 1998. Ayes: Humphrey, Warren, Barber, Daniel, and McHale. Nays: None. 8,A.5, TO CONSIDER AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AN RE- ENACTING SECTIONS 17-11, 19-25 ~ 19-279 RELATING TO SUBDIVISION, REZONING, SITE PLAN, AND SCheMATIC PLAN FEES Ms. Dickson stated that the Board held a public hearing on March 25, 1998 regarding to subdivision, rezoning, site plan, and schematic plan fees and that staff recommends adoption of the proposed ordinance. On motion of Mr. Barber, seconded by Mr. McHale, the Board adopted the following ordinance: AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND REENACTING SECTIONS 17-11, 19-25 AND 19-279, INCREASING FEES FOR SUBDIVISION, REZONING, SITE PLAN, SCHEMATIC PLAN AND OTHER APPROVALS BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Sections 17-11, 19-25 and 19-279 of the Code of ~he County of Chesterfield, 1997, as amended, are amended and reenacted to read as follows: Sec. 17-11. Fees. The fees for processing subdivisions by the county shall be payable upon submission of the plats to the county for tentative or final approval and shall be equal to the following: (1) Tentative approVals (a) Original submittal, including up to two resubmittals ................................... 280.00 98-221 4/8/98 Plus, per lot ................................. 21.00 (b) Renewal of previously approved tentative, including up to two resubmittals ........ 280.00 Plus, per lot ........................... 10.00 Third and subsequent submittal of original or renewal of previously approved tentatives .......................... 110.00 per submittal (d) Adjustment to approved tentative, per submittal or resubmittal .......................... 110.00 (2) Final approval ............................... 600.00 Plus, per lot ................................ 5.00 (3) Appeal of decision of director of planning ........................................ 260.00 Sec. 19-25. Fees. The following fees, which include the costs of hearings, advertisements and notices when required, shall be deposited simultaneously with the filing of the application: (a) (b) Zoning reclassification: (1) Without conditional use planned development. 1,500.00 Plus, per acre for the first 200 acres ..... 45.00 Plus, per acre over 200 acres .............. 25.00 (2) With conditional use planned development... 2,700.00 Plus, per acre for the first 200 acres ..... 55.00 Plus, per acre over 200 acres .............. 20.00 (3) No applicant for a zoning reclassification for any office, commercial or industrial use within an Enterprise Zone designated by the Commonwealth of Virginia shall be required to pay a fee, provided the director of planning determines that the request is in compliance with the comprehensive plan. This exemption shall continue for the life of the Enterprise Zone.1 1 The fee exemption for the Jefferson Davis Highway Enterprise Zone expires on December 31, 2014. The fee exemption for the Walthall Enterprise Zone expires on December 31, 2016. Conditional uses and special exceptions: (1) Multiple-family or two-family .............. 1,325.00 Plus, per unit over the first two units .... 35.00 (2) Manufactured homes, mobile homes: a. New ................................... 545.00 b. Renewal ............................... 245.00 (3) Planned development: a. Without zoning reclassification ....... 2,400.00 Plus, per acre ........................ 15.00 98-222 4/8/98 (d) (e) (f) (g) (h) (4) b. With zoning reclassification .......... 2,700.00 Plus, per acre for the first 200 acres 55.00 Plus, per acre over 200 acres ......... 20.00 c. Amend condition of planned development, each condition ........................ 1,540.00 Ail others ................................. 1,200.00 Plus, per acre ............................. 25.00 (5) No applicant for a conditional use or planned development for any office, commercial or industrial use within an Enterprise Zone designated by the Commonwealth of Virginia shall be required to pay a fee, provided the director of planning determines that the request is in compliance with the comprehensive plan. This exemption shall continue for the life of the Enterprise Zone.2 2 The fee exemption for the Jefferson Davis Highway Enterprise Zone expires on December 31, 2014. The fee exemption for the Walthall Enterprise Zone expires on December 31, 2016. Amend condition of zoning, other than condition of planned development, (1) Per condition .............................. 1,540.00 (2) No applicant seeking to amend a condition of zoning for any office, commercial or industrial use within an Enterprise Zone designated by the Commonwealth of Virginia shall be required to pay a fee, provided the director of planning determines that the request is in compliance with the comprehensive plan. This exemption shall continue for the life of the Enterprise Zone.3 3 The fee exemption for the Jefferson Davis Highway Enterprise Zone expires on December 31, 2014. The fee exemption for the Walthall Enterprise Zone expires on December 31, 2016. Variances, setback ................................ 230.00 Variances, administrative ......................... 230.00 Variances, all other .............................. 570.00 Appeal to board of zoning appeals pursuant to section 19-21 ............................................. 500.00 Sign permits: (1) Temporary signs, as permitted by article IV of the Development Standards Manual ...................... 55.00 (2) All other signs for which building permits are required ..................................... 110.00 (3) No business located within an Enterprise Zone deSignated by the Commonwealth of Virginia shall be required to pay a fee in order to obtain a sign permit. This exemption shall continue for the life of the Enterprise Zone.4 4 The fee exemption for the Jefferson Davis Highway Enterprise Zone expires on December 31, 2014. The fee exemption for the Walthall Enterprise Zone expires on December 31, 2016. 98-223 4/8/98 (I) Substantial accord determinations: (1) Planning commission hearing .................. 1,620.00 (a) With accompanying zoning application .... 530.00 (2) Administrative determination ................ 265.00 No applicant for substantial accord determination for any office, commercial or industrial use within an Enterprise Zone designated by the Commonwealth of Virginia shall be required to pay a fee, provided the director of planning determines that the request is in compliance with the comprehensive plan. This exemption shall continue for the life of the Enterprise Zone.5 5 The fee exemption for the Jefferson Davis Highway Enterprise Zone expires on December 31, 2014. The fee exemption for the Walthall Enterprise Zone expires on December 31, 2016. (j) Deferral requests by the applicant, per request: (1) Deferral of 40 or fewer days ................ 250.00 (2) Ail other deferrals ......................... 150.00 No applicant requesting a deferral shall be required to pay a fee for the deferral if he was not charged a fee for his application. This exemption shall continue for the life of the Enterprise Zone.6 6 The fee exemption for the Jefferson Davis Highway Enterprise Zone expires on December 31, 2014. The fee exemption for the Walthall Enterprise Zone expires on December 31, 2016. (k) Modifications to development standards and requirements ..................................... 260.00 Sec. 19-279. Fees. In addition to any other fees required by the county, fees shall be payable to the county treasurer and submitted to the planning department upon filing as follows: (a) Site plan: (1) Original submittal, including up to two resubmittals .......................................... $900.00 Plus, per acre ....................... 55.00 (2) Third and subsequent resubmittals, per resubmittal ........................................... 310.00 (3) Adjustment to approved site plan, per submittal or resubmittal ........................................ 310.00 (4) No business located within an Enterprise Zone designated by the Commonwealth of Virginia shall be required to pay any of the fees described in subsections (a) (1) through (a) (3) above. This exemption shall continue for the life of the Enterprise Zone.1 98-224 4/8/98 1 The fee exemption for the Jefferson Davis Highway Enterprise Zone expires on December 31, 2014. The fee exemption for the Walthall Enterprise Zone expires on December 31, 2016. (b) (1) Schematic plan ......................... 1,200.00 Plus, per acre for the first 50 acres.. 50.00 Plus, per acre over 50 acres ........... 25.00 (2) Amendment of approved schematic plan... 260.00 © Appeal of decision of director of planning 260.00 (2) That this ordinance shall become effective immediately upon adoption. Ayes: Humphrey, Warren, Barber, Daniel, and McHale. Nays: None. 8.A.6. TO CONSIDER AN 0RDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND RE- ENACTING SECTION 9-141 RELATING TO THE CONSUMER TAX ON TELEPHONE SERVICES Ms. Dickson stated that the Board held a public hearing on March 25, 1998 regarding subdivision, rezoning, site plan, and schematic plan fees and that staff recommends adoption of the proposed ordinance. On motion of Mr. Daniel, seconded by Mr. McHale, the Board adopted the following ordinance: AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND RE-ENACTING SECTION 9-141 RELATING TO THE TELEPHONE TAX FOR THE E-911 SYSTEM BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Section 9-141 of the Code of the County of Chesterfield, 1997, as amended, is amended and re-enacted to read as follows: 98-225 4/8/98 Sec. 9-141. Amount of tax. Pursuant to the authority set forth in Code of Virginia, § 58.1-3813, the county hereby imposes a tax to be used by the county to pay the capital, installation and maintenance costs and recurring maintenance, repair, system upgrade, and overhead costs of its E-911 system. The tax shall be levied upon each purchaser of telephone service from a corporation coming within the provisions of Code of Virginia, § 58.1-2600 et seq. The tax shall be in the amount of 2.00 per telephone line per month. (2) That this ordinance shall become effective immediately subject to the 120-day notice provision contained in Code of Virginia § 58.1-3812. Ayes: Nays: Humphrey, Warren, Barber, Daniel, and McHale. None. 8 .A.7. TO CONSIDER ANORDINANCE TO ESTABLISH ANANNUAL TAX LEVY ON VARIOUS CLASSES OF PROPERTY FOR THE COUNTY OF CHESTERFIELD Ms. Dickson stated that the Board held a public hearing on March 25, 1998 to adopt an ordinance to establish an annual tax levy on various classes of property for the County of Chesterfield. She reviewed the recommended rates as follows: Real Estate - $1.08 Personal Property - $3.60 Machinery and Tools - $1.00 Airplanes $ .50 Personal Property for Volunteer Firefighters, Rescue Squads, and Auxiliary Members $ .96 Wild and Exotic Animals - $ .01 Vehicles Using Clean and Special Fuels - $3.24 Personal Property Class for Vehicle Trailers and Semi- Trailers With a Gross Weight of 10,000 lbs or more - $ .96 98-226 /8/98 On motion of Mr. Daniel, seconded by Mr. McHale, the Board adopted the following ordinance: AN ORDINANCE TO ESTABLISH THE ANNUAL TAX LEVY ON VARIOUS CLASSES OF PROPERTY FOR THE COUNTY OF CHESTERFIELD BE IT ORDAINED by the Board of Supervisors of the County of Chesterfield that for the year beginning on the first day of January, 1998, and ending on the thirty-first day of December, 1998, the taxes on property in all the Magisterial Districts of the County of Chesterfield shall be as follows: Sec, 1. Real Property and Mobile Homes. On tracts of land, lots or improvements thereon and on mobile homes the tax shall be $1.08 on every $100 of assessed value thereof. Sec. 2. Personal Property (a) On automobiles, trailers, boats, boat trailers, other motor vehicles and on all tangible personal property used or held in connection with any mining, manufacturing or other business, trade, occupation or profession, including furnishings, furniture and appliances in rental units, the tax shall be $3.60 on every $100 of the assessed value thereof. (b) On aircraft as defined by Section 58.1-3503 and -3506 of the Code of Virginia, 1950, as amended, the tax shall be $.50 on every $100 of the assessed value thereof. © On motor vehicles owned or leased by members of volunteer rescue squads, volunteer fire departments, volunteer police chaplains and by auxiliary police officers as provided in Section 8-13.3, Code of the County of Chesterfield, 1978, as amended, the tax shall be $.96 on every $100 of the assessed value thereof. (d) On wild or exotic animals as defined by Section 58.1- 3506 of the Code of Virginia, 1950, as amended, the tax shall be $0.01 on every $100 of the assessed value thereof. (e) On motor vehicles which use clean special fuels as defined in Section 58.1-2101 of the Code of Virginia, 1950, as amended, the tax shall be $3.24 on every $100 of the assessed value thereof. (f) On motor vehicles, trailers, and semitrailers with a gross vehicle weight of 10,000 pounds or more used to transport property for hire by a motor carrier engaged in interstate commerce, the tax shall be $.96 on every $100 of the assessed value thereof. 98-227 4/8/98 Sec. 3. Public Service Corporation Property. (a) On that portion of real estate and tangible personal property of public service corporations which has been equalized as provided in Section 58.1-2604 of the Code of Virginia, 1950, as amended, the tax shall be $1.08 on every $100 of the assessed value thereof determined by the State Corporation Commission. (b) The foregoing subsections to the contrary notwithstanding, on automobiles and trucks belonging to such public service corporations the tax shall be $3.60 on every $100 of assessed value thereof. Sec. 4. Machinery and Tools. On machinery and tools used in a manufacturing or mining business the tax shall be $1.00 on every $100 assessed value thereof. Ayes: Nays: Humphrey, Warren, Barber, Daniel, and McHale. None. 8.A.8. TO CONSIDER THE PROPOSED FY99-2003 CAPITAL IMPROVEMENT PROGRAM Ms. Dickson stated that the Board held a public hearing on March 25, 1998 to consider the proposed FY99-2003 Capital Improvement Program (CIP). She stated that the CIP, with revisions, will total a five-year CIP between Schools, Utilities, and the County of $302,724,650.00. Mr. Daniel made a motion for the Board to approve the Budget recommendation of the Budget and Audit Committee for the proposed FY98-2003 Capital Improvement, as amended. Ayes: Nays: Humphrey, Warren, Barber, Daniel, and McHale. None. (It is noted that no second is required for this motion because the motion is a report from a Board committee.) 8.A.9. TO CONSIDER THE COUNTY'S FY99 PROPOSED COMMUNITY DEVELOPMENT BLOCK GRANT AND HOME ANN~JAL PLAN Ms. Dickson stated that the Board held a public hearing on March 25, 1998 to consider the proposed FY99 proposed Community Development Block Grant (CDBG) and HOME Annual Plan. She further stated that the Block Grant and HOME Annual Plan, with amendments, totals $1,892,600, which includes $1,762,600 in CDBG and HOME allotments and $130,000 of reprogrammed appropriations. (It is noted that the $130,000 of previous fiscal years' CDBG appropriations will be used to supplement the FY99 Program.) /8/98 98-228 On motion of Mrs. Humphrey, seconded by Mr. McHale, the Board approved the County's 1998-1999 Community Development Block Grant and HOME Annual Plan. Ayes: Nays: Humphrey, Warren, Barber, Daniel, and McHale. None. 8.A.10. TO CONSIDER THE PROPOSED FY98-99 BIENNIAL FINANCIAL PLA/~ Ms. Dickson stated that the Board held a public hearing on March 25, 1998 regarding adoption of the proposed 1998-99 Biennial Financial Plan and that staff recommends adoption of the Plan. Mr. Daniel made a motion for the Board to adopt the Budget recommendation of the Budget and Audit Committee for the proposed FY98-99 Biennial Financial Plan, as amended, with a footnote that the $54,000 will be designated towards the Unified Pay Plan, and that no action be taken on the two recommended policy changes. Ayes: Nays: Humphrey, Warren, Barber, Daniel, and McHale. None. (It is noted that no second is required for this motion because the motion is a report from a Board committee.) 8.A,11. TO C0NSIDER ADOPTION OF RESOLUTION TO APPROPRIATE FUNDS FOR FY98-99 Ms. Dickson stated action requested is for the Board to adopt a resolution to appropriate funds for FY98-99. On motion of Mr. Daniel, seconded by Mr. McHale, the Board adopted the following resolution: RESOLUTION TO APPROPRIATE DESIGNATED FUNDS AND ACCOUNTS FROM DESIGNATED ESTIMATED REVENUES FOR FY99 FOR THE OPERATING BUDGET AND THE CAPITAL IMPROVEMENTS PROGRAM FOR THE COUNTY OF CHESTERFIELD, VIRGINIA BE IT HEREBY RESOLVED by the Board of Supervisors of the County of Chesterfield: That for the fiscal year beginning on the first day of July, 1998, and ending on the thirtieth day of June, 1999, the following sections shall be adopted: Sec. 1 The following designated funds and accounts shall be appropriated from the designated estimated revenues to operate and to provide a capital improvements program for the County: 98-229 /8/98 General Estimated Revenue: From Local Sources General Property Taxes Other Local Taxes Licenses, Permits, Fees Fines & Forfeitures Other Local Government From Other Agencies State, Federal & Other Localities Transfers & Reserves Reserves Transfer from County Capital Projects Transfer from CDBG Grant Transfer from Utilities Anticipated Fund Balance 7/1/98 Total Revenue Appropriations: General Government Administration of Justice Public Safety Public Works Health and Welfare Parks, Rec., Cultural Community Development Non-Departmental Debt Service Operating Transfers Health Center Commission Fund Balance Total General Fund: Comprehensive Services Fund Estimated Revenue: From State & Other Localities From General Fund From School Fund Total Revenue Appropriations: Operating Expenses Total Comprehensive Services Fund 98-230 212,942,700 64,672,800 7,O94,7OO 871,900. 18,879,500! 65,340,70C 6,460,600 700,000 68'000 20,000 28,282,700 405,333,60C 22,645,90¢ 4,065,80~ 68,756,90~ 11,410,100 37,012,700 10,927,200 4,959,200 15,232,100 12,943,900 188,601,600 495,500 28,282,700 405,333,600 2,604,100 497,600 545,000 3,646,70O 3,646,700 3,646,700 ~/8/98 School Operating Fund Estimated Revenue: Local Sources State Federal Transfer from School Operating Funds Transfer from School Construction Fund Use of Debt Reserve Transfer from General Fund: State Sales Tax Local Taxes Beginning Fund Balance Total Revenue School Operating Funds: Appropriations: Instruction Administration/Attend. & Health Pupil Transportation Operations & Maintenance Debt Service Food Services Grounds Maintenance Total Appropriations for School Operating Funds: School Capital Projects Fund Estimated Revenue: Interest Earnings Bond Proceeds Construction Management Charges Total Revenue School Capital Projects Appropriations: Transfer to School Operating Fund School Projects School Construction Management Total Appropriations School Capital Projects Fund: County Grants Fund: Estimated Revenue: From State & Federal Government From Local Governments From the General Fund Total Revenue Appropriations: CCS Options Grant Community Development Block Grant CommunitY Corrections Services Domestic Violence Coordinator Family Preservation 12,511,000 111,022,350 10,005,100 57,950 1,400,000 339,500 30,536,900 144,344,400 1,500,000 311,717,200 211,138,877 11,691,375 13,063,325 30,238,923 32,344,400 12,040,300 1,200,000 311,717,200 1,499,700 26,350,000 475,000 28,324,700 1,499,700 26,350,000 475,000 28,324,700 6,128,500 226,000 742,400 7,096,900 49,500 1,762,600 996,600 47,400 165,700 98-231 ~/8/98 ISTEA Grant Juvenile Detention USDA Grant Pretrial Release Litter Grant Police Grants Victim/Witness Assistance VJCCCA Youth Services Total County Grants Fund County_ CIP Fund Estimated Revenue: Bond Proceeds Interest Earnings Donation Transfer from General Fund Transfer from Utilities Total Revenue Expenditures: County Capital Projects Total County CIP Funds: Coun .ty Maintenance Projects Fund Estimated Revenue: Transfer from General fund Cash Proffers Total Revenue Appropriations: County Maintenance Projects Total County Maintenance Projects Cash Proffer Fund Estimated Revenue: Cash Proffers Total Revenues Estimated Expenditures: Reimbursement Total Expenditures Vehicle and Communications Maintenance Estimated Revenue: Garage/Fleet Charges Two-way Radio Charges Total Revenue Appropriations: Garage/Fleet Communications/Electronics Addition to Reserves Total Vehicle and Communications Maintenance 98-232 1,130,00( 40,00( 346,70( 19,000 480,3OO 284,200 1,635,600 139,300 7,096,900 13,570,000 51,000 100,000 6,165,200 70,000 19,956,200 19,956,200 19,956,200 1,600,000 80,300 1,680,300 1,680,300 1,680,300 144,700 144,700 144,700 144,700 7,655,900 612,900 8,268,800 7,560,600 612,900 95,300 8,268,800 A/8/98 Construction Management Fund Estimated Revenue: Service Charges Total Revenue Appropriations: Construction Management Operations Addition to Retained Earnings Total Expenditures Risk Management Fund Estimated Revenue: Operating Revenues Non-operating revenues Used from Fund Equity, 07/01/98 Total Revenue Appropriations: Risk Management Operations Total Expenditures Storeroom and Warehouse Fund Estimated Revenue: Sale of Supplies Service Charges Total Revenue Appropriations: Operating Expenses Total Storeroom and Warehouse Fund Internal Distribution and Operations Fund Estimated Revenue: Sale of Supplies Charges for Service Total Revenue Appropriations: Operating Expenses Total Internal Distribution and Operating Expenses County. Airport Fund Estimated Revenue: Sale of Stores and Supplies Rental Fees Misc. Revenue Total Revenue ...... Appropriations: Airport Operations Addition to Retained Earnings Total County Airport Fund 421,800 421,800 403,400 18,400 421,800 2,483,400 300,000 25,900 2,809,300 2,809,300 2,809,300 2,2O3,6OO 174,000 2,377,600 2,377,600 2,377,600 301,350 264,050 565,400 565,400 565,400 354,900 97,300 3,000 455,200 447,200 8,000 455,200 98-233 ~/8/98 Airport Capital Improvement Fund Estimated Revenue: Transfer from General Fund Total Revenue Appropriations: Capital Improvements Total Airport Capital Improvements Fund Utilities Fund Estimated Revenue: Service Charges Capital Cost Recovery Charges Hydrant/Fire Protection Transfer from General Fund Used from Water Improvement Replacement Fund Other Revenue Total Revenue Appropriations: Operations Debt Service Transfer to Wastewater Improvement Replacement Fund Transfer to Capital Projects Transfer to County Capital Projects Transfer to General Fund Payment in Lieu of Taxes Total Utility Fund 127 127 127 127 35 7 1 65 9,1 60. 26. 7 1 22. 70. 20. 60,236,1 Sec. 2 Appropriations in addition to those contained in the general appropriation resolution may be made by the Board only if there is available in the fund an unencumbered and unappropriated sum sufficient to meet such appropriations. Sec. 3 The County Administrator may, as provided herein, except as set forth in Sections 7, 12, 13, 15, 16, 17, 18, 19 and 21, authorize the transfer of any unencumbered balance or portion thereof from one classification of expenditure to another within the same department or appropriation function/category. The County Administrator may transfer up to $20,000 from the unencumbered balance of the appropriation of one appropriation function/category to another appropriation function/category. No more than one transfer may be made for the same item causing the need for a transfer, unless the total amount to be transferred for the item does not exceed $20,000. Sec. 4 The County Administrator may increase appropriations for the following items of non-budgeted revenue that may occur during the fiscal year: 4/8/98 98-234 a) Insurance recoveries received for damage to County vehicles or other property for which County funds have been expended to make repairs. Refunds or reimbursements made to the County for which the County has expended funds directly related to that refund or reimbursement. c) Any revenue source not to exceed $20,000. Sec. 5 Ail outstanding encumbrances, both operating and capital, at June 30, 1998 shall be reappropriated to the 1998-99 fiscal year to the same department and account for which they were encumbered in the previous year. a) At the close of the fiscal year, all unencumbered appropriations lapse for budget items other than Capital Projects, reserves, refunds for off-site and oversized water and wastewater facilities, grants, cash proffers, Economic Development Incentive funds, rental income received from properties located at the Meadowville Industrial Park, actual transient occupancy tax revenues received and budgeted expenditures in connection with the Richmond Convention Center, Career development reserve and donations restricted to specific purposes, including donations made by citizens and citizen groups in support of County programs. With adoption of this resolution all transient occupancy tax revenue received and related expenditures prior to June 30, 1998 are hereby reappropriated. c) With adoption of this resolution all monies reserved for career deveopment for public safety departments prior to June 30, 1998 are hereby reappropriated. Sec. 6 Appropriations designated for capital projects will not lapse at the end of the fiscal year but shall remain appropriations until the completion of the project or until the Board of Supervisors, by appropriate ordinance or resolution, changes or eliminates the appropriation. The County Administrator may approve necessary accounting transfers between funds to enable the capital projects to be accounted for correctly. Upon completion of a capital project, staff is authorized to close out the project and transfer to the funding source any remaining balances. This section applies to all existing appropriations for Capital%'Projects at June 30, 1998 and appropriations in the 1998-99 budget. The County Administrator may approve construction contract change orders up to an increase of $15,000 and approve all change orders for reductions to contracts. 98-235 4/8/98 Sec. 7 The County Administrator may authorize the transfer of Utilities Capital Projects funds that are 20% or up to $100,000 of the original project cost, whichever is less, from any Utilities Capital Project to any other Utilities Capital Project. Should the actual contract price for a project be less than the appropriation, the County Administrator may approve transfer of excess funds to the funding source upon completion of the project. Sec. 8 The approval by the Board of Supervisors to request and accept any grant of funds to the County constitutes the appropriation of both the revenue to be received from the grant and the County's expenditure required by the terms of the grant, if any. Allocation of Food Stamps will be considered a Board approved grant for purposes of this section up to the actual value of food stamps received. The appropriation of grant funds will not lapse at the end of the fiscal year, but shall remain appropriated until completion of the grant or until the Board of Supervisors changes or eliminates the appropriation. The County Administrator may reduce any grant appropriation to the level approved by the granting agency during the fiscal year. The County Administrator may approve necessary accounting transfers between funds to enable the grant to be accounted for correctly. Upon completion of a grant project, County Administrator is authorized to close the grant and transfer back to the funding source any remaining balances. This applies to appropriations for grants outstanding at June 30, 1998 and appropriations in the 1998-99 budget. a) The ISTEA grant funds awarded prior to June 30, 1998 are hereby appropriated effective April 8, 1998, with the adoption of this resolution. Sec. 9 The County Administrator may reduce revenue and expenditure appropriations related to programs funded all or in part by the Commonwealth of Virginia and/or the federal government to the level approved by the responsible state or federal agency. Sec.10 The Director of the Accounting Department is authorized to make transfers to the various funds for which there are transfers budgeted. The Director shall transfer funds only as needed up to amounts budgeted, or in accordance with any existing bond resolutions that specify the manner in which transfers are to be made. Sec.ll The Treasurer may advance monies to and from the various funds of the County to allow maximum cash flow efficiency. The advances must not violate county bond covenants or other legal restrictions that would prohibit an advance. 98-236 4/8/98 Sec. 12 The County Administrator is authorized to make expenditures from Trust & Agency Funds for the specified reasons for which the funds were established. In no case shall the expenditure exceed the available balance in the fund. Sec.13 The County Administrator may transfer supplemental retirement, Worker's Compensation funds, healthcare for retirees, and/or any amount of the Insurance Reserve funds consistent with the County's Risk Management program to departments, as needed. Sec.t4 The portion of the reserve for capital projects related to the school budget wil be added to the reserve for future capital projects in the general fund; the portion related to the school budget will be designated for school projects. Sec.15 The County Administrator may appropriate revenues and increase expenditures in excess of $20,000 for funds received by the County from asset forfeitures for operating expenditures directly related to drug enforcement. This applies to funds currently on-hand at June 30, 1998, and all funds received in the 1998-99 budget year. The outstanding balance of these funds at June 30, 1998 or June 30, 1999 shall not lapse but be carried forward into the next fiscal year. Sec.16 The County Administrator may increase the general fund appropriation in the School Operating Fund, contingent upon availability of funding and taking into consideration any other expenditures which may have occurred, based on the following schedule: a) Increase general fund transfer/appropriation on December 15 by $1,500,000. b) Increase general fund transfer/appropriation on February 15 by $1,500,000. c) Increase general fund transfer/appropriation on April 15 by $1,500,000. Sec. 17 Subsequent to all audit adjustments, the County Administrator may increase appropriations or authorize transfers of existing appropriations at June 30. This includes the authority to designate all available FY98 operating funds to the general fund reserve for capital projects or for subsequent years appropriations, assuming ending general fund balance is maintained at a minium of 7.5% of general fund expenditures. Sec.18 The County Administrator is authorized to reallocate funding sources for Capital Projects, arbitrage rebates/penalties, and debt services payments and to appropriate bond interest earnings to minimize arbitrage 4/8/98 98-237 rebates/penalties. This authority would include the appropriation of transfers among funds to accomplish such reallocations. Budgets for specific Capital Projects will not be increased beyond the level authorized by Sections 3 and 4. This applies to funds currently on- hand in FY98, and all funds received in the 1998-99 budget year. Sec.19 The County Administrator is authorized to transfer among appropriation categories any amount of funds associated with implementation of the Comprehensive Services Act for at-risk youth and families and funding associated with the implementation of the VJCCCA Grant to record transactions. Sec.20 Salaries for Planning Commissioners will be increased equivalent to the increase given to all County employees. Sec.21 Effective upon adoption of this resolution, the County Administrator is authorized to approve transfers among funds as long as total net spending is not increased. Sec.22 The County Administrator shall have authority to appropriate actual State Compensation Board revenue and associated expenditures, when such revenue is provided for the purpose of funding new positions in Constitutional Officers' departments, provided that the Board of Supervisors has approved the creation of the new positions. Sec.23 Beginning with the FY97 budget and effective upon adoption of this resolution, the Utilities Department rate stabilization reserve shall be created and maintained as per guidelines outlined below: a) Beginning with fiscal year 2000, the minimum annual contribution to the reserve will be 50% of the previous year's depreciation on fixed assets. b) The annual contribution to the reserve will continue until 100% of accumulated depreciation on the fixed assets is funded. If at the beginning of a fiscal year a reserve balance exceeds 100% of accumulated depreciation, a reduction in the annual contribution may be considered. c) Beginning with fiscal year 2000, funds cannot be used from the rate stabilization reserve if the balance falls below 25% of that utility's fixed asset accumulated depreciation. 98-238 4/8/98 d) The declaration of a financial emergency by the director of utilities and a corresponding four- fifths vote by the Board of Supervisors at a publicly advertised meeting declaring the existence of such an emergency is required to suspend Sec. 23 a, Sec. 23 b, and Sec. 23 c. Sec.24 Effective with the FY99 budget and effective upon adoption of this resolution, the School Board and/or the School Superintendent may make expenditure changes within the school appropriations as follows: a) b) c) Transfers of $20,000 or less are subject to the approval of the Superintendent. Transfers of $20,001 to $499,999 require the approval of the Superintendent and the School Board. Transfers of $500,000 or more require the approval of the Superintendent, the School Board, and the Board of Supervisors. The School Board and/or the School Superintendent shall prepare a budget status report reflecting changes to the approved school budget between appropriation categories, as amended, and the report shall be presented to the Board of Supervisors quarterly. Ayes: Nays: Humphrey, Warren, Barber, Daniel, and McHale. None. Mr. Daniel commended Mr. Ramsey and staff for their efforts during this budget process. Mr. Warren requested staff to send a letter to the School Board and School Board Superintendent that the Board of Supervisors has approved fully funding the School Systems budget. 8,B, APPOINTMENTS 0 CAMP BAKER MANAGEMENT BOARD On motion of Mr. Daniel, seconded by Mr. McHale, the Board suspended its rules at this time to allow simultaneous nomination/appoint a member to serve on the Camp Baker Management Board. Ayes: Nays: HumPhrey, Warren, Barber, Daniel, and McHale. None. On motion of Mr. McHale, seconded by Mrs. Humphrey, the Board ~imultaneously nominated/appointed Mr. William M. Collie to ~ ~ serve on the Camp Baker Management Board whose term is effective May 1, 1998 and will expire April 30, 2000. Ayes: Nays: Humphrey, Warren, Barber, Daniel, and McHale. None. 4/8/98 98-239 8.C. STREETLIGHT INSTALLATION COST APPROVALS On motion of Mr. Warren, seconded.by Mrs. Humphrey, the Board approved the following streetlight installation cost approvals: C1overhill District * Dell Drive and Turner Road, west side Cost to install light: $168.96 Matoaca District * White Manor Court and White Manor Lane Cost to install light: $1,363.77 * Glenlivet Drive, vicinity of 6221 Additional cost for a previously approved streetlight project due to a change in field conditions: $477.35 (It is noted that the Board administratively approved a streetlight in the Bermuda District at Lewis Road, vicinity of 13300.) Ayes: Nays: Humphrey, Warren, Barber, Daniel, and McHale. None. 8.D. CONSENT ITEMS 8.D.1. REQUEST TO STAGE A FIREWORKS DISPLAY AT THE SUNDAY PARK PENINSULA OF BRANDERMILL On motion of Mr. Barber, seconded by Mr. McHale, the Board approved a permit to stage a fireworks display at the Sunday Park Peninsula at Brandermill on July 4, 1998, with a rain date of July 5, 1998. Ayes: Nays: Humphrey, Warren, Barber, Daniel, and McHale. None. 8.D.2. TRANSFER OF THREE CENT ROAD FUNDS 8.D.2,a. BERMUDA DISTRICT TO DEFRAY COST OF THE THOMAS DALE HIGH SCHOOL GRADUATION PARTY On motion of Mr. Barber, seconded by Mr. McHale, the Board transferred $1,000 from the Bermuda District Three Cent Road Fund to the School Board for the Thomas Dale High School Graduation Party. Ayes: Humphrey, Warren, Barber, Daniel, and McHale. Nays: None. 98-240 4/8/98 8.D.2,b. BERMUDA DISTRICT FOR COSTS ASSOCIATED WITH THE JAMES RIVER MONTH BROCHURE On motion of Mr. Barber, seconded by Mr. McHale, the Board transferred $900 from the Bermuda District Three Cent Road Fund to the Parks and Recreation Department for printing and publicity costs associated with the James River Month brochure. Ayes: Nays: Humphrey, Warren, Barber, Daniel, and McHale. None. 8,D,2 .c, MATOACA DISTRICT TO ASSIST IN FUNDING A SPECIAL DRUG AWARENESS PROGRAM FOR MATOACA MIDDLE AND HIG~ SCHOOL STUDENTS Mrs. Humphrey stated that the Ettrick/Matoaca Teen Center students are assisting in the funding of this special drug awareness program for Matoaca Middle and High School students. She noted that Civic Association and Progressive Action Association of the Matoaca Magisterial District (CAPAAMMD) is also paying for approximately thirty percent of the cost of this program. On motion of Mr. Barber, seconded by Mr. McHate, the Board transferred $500 from the Matoaca District Three Cent Road Fund to the Parks and Recreation Department to help fund a special drug awareness program for Matoaca and High School students. Ayes: Nays: Humphrey, Warren, Barber, Daniel, and McHale. None. 8 .D.4. AUTHORIZATION TO ENTER INT0 A LEASE AGREEMENT WIT~ THE GREENFIELD COMMUNITY ASSOCIATION BUILDING TO OPERATE A TEEN CENTER PROGRAM On motion of Mr. Barber, seconded by Mr. McHale, the Board authorized the County Administrator to enter into a lease agreement, approved by the County Attorney, with the Greenfield Community Association for the use of the Greenfield Community Association Building from June 30, 1998 to August 28, 1998. Ayes: Nays: Humphrey, Warren, Barber, Daniel, and McHate. None. 8,D.5. ACCEPTANCE OF A PARCEL OF LAND ALONG THE WEST RIGHT OF-WAy LINE OF JEFFERSON DAVIS HIGHWAy FROM WILLIAM B. DUVAL AND GENE H. DUVAL On motion of Mr. Barber, seconded by Mr. McHale, the Board accepted the conveyance of a parcel of land containing 0.065 acres along the west right-of-way line of Jefferson Davis Highway (Route 1 & 301) from William B. Duval and Gene H. Duval and authorized the County Administrator to execute the necessary /8/98 98-241 deed. (It is noted that a copy of the plat is filed with the papers of this Board.) Ayes: Nays: Humphrey, Warren, Barber, Daniel, and McHale. None. 8.D.7. SET DATES FOR PUBLIC HEARINGS 8,D.7 .a. TO CONSIDER A LEASE AGREEMENT BETWEEN T~E COUNTY AND GTE FOR THE LEASE OF REAL PROPERTY ADJACENT TO THE COUNTY JAIL On motion of Mr. Barber, seconded by Mr. McHale, the Board set the date of April 22, 1998 at 7:00 p.m. for a public hearing to consider a lease agreement between the County and GTE for the lease of real property adjacent to the County Jail. Ayes: Nays: Humphrey, Warren, Barber, Daniel, and McHale. None. 8 .D.7 .b. TO CONSIDER A LEASE AGREEMRNT WITH RICKMOND FIRST TEE FOR APPROXIMATELY 150 ACRES IN IRONBRIDGE PARK On motion of Mr. Barber, seconded by Mr. McHale, the Board set the date of April 22, 1998 at 7:00 p.m. for a public hearing to consider a lease agreement with Richmond First tee for approximately 150 acres in Ironbridge Park for the purpose of constructing and operating an 18-hole golf course. Ayes: Nays: Humphrey, Warren, Barber, Daniel, and McHale. None. 8.D,8. APPROPRIATION OF FUNDS FOR ADDITIONAL ENVIRONMENTAL SERVICES FOR THE M~ADOWVILLE TECHNOLOGY PARK On motion of Mr. Barber, seconded by Mr. McHale, the Board appropriated funds, in an amount not to exceed $49,500, from the Industrial Airpark Improvement Fund, to pay for additional environmental services for the Meadowville Technology Park. Ayes: Nays: Humphrey, Warren, Barber, Daniel, and McHale. None. 8.D.9. APPROVAL TO PURCHASE A PARCEL OF LAND ALONG COGBILL ROAD FROM CFARLIE G, JEFFERSON AND BEATRICE JEFFERSON FOR EXPANSION OF MEADOWBROOK HIGH SCHOOL On motion of Mr. Barber, seconded by Mr. McHale, the Board approved a contract, in the amount of $136,000, for the purchase of a parcel of land containing 2.296 acres along Cogbill Road from Charlie G. Jefferson and Beatrice Jefferson for the expansion of Meadowbrook High School, subject to approval by the /8/98 98-242 School Board, and authorized the County Administrator to sign the contract and necessary deed. (It is noted that a copy of the vicinity sketch is filed with the papers of this Board.) Ayes: Nays: Humphrey, Warren, Barber, Daniel, and McHale. None. 8.D,11. AUTHORIZATION FOR POLICE DEPARTMENT TO APPLY FOR A FEDERAL GRANT TO PROVIDE FUNDING FOR SPECIALIZED TRAFFIC ENFORCEMENT On motion of Mr. Barber, seconded by Mr. McHale, the Board authorized the Police Department to apply for a one year Department of Motor Vehicles Highway Safety Grant, in the amount of $24,456, ($19,200 in federal funding and an in-kind County match of $5,256) to provide funding for specialized traffic enforcement at intersections identified as having high crash and injury rates and appropriate the necessary funds when approved. Ayes: Nays: Humphrey, Warren, Barber, Daniel, and McHale. None. 8.D.12. AWARD OF CONSTRUCTION CONTRACT TO HALEY BUILDERS, INCORPORATED FOR ADDITIONS TO THE GENERAL SERVICES WAREHOUSE COMPLEX On motion of Mr. Barber, seconded by Mr. McHale, the Board awarded a construction contract, in the amount of $447,000, to Haley Builders, Incorporated for the construction of the new Warehouse D and addition to Warehouse C in the General Services Warehouse Complex. Ayes: Nays: Humphrey, Warren, Barber, Daniel, and McHale. None. 8.D.3. APPROVAL OF COMMUNITY EN-~CEMRNT PROGRAM FUNDS FOB LANDSCAPING OF ENTRANCES INT0 THE DEER RUN COMMUNITY When asked, Ms. Barbara Fassett, Community Planning Administrator for the Planning Deparment, stated that the Community Enhancement Program went to affect JulY 1, 1996. There was brief discussion relative to the guidelines that was presented to the Board of Supervisors regarding qualifications/ criteria for Community Enhancement Program funds. Mr. Warren stated that there are numerous community associations .in the County and expressed concerns relative to approval of this item setting a precident for other neighborhoods. He expressed concerns relative to funding a landscaping project in one area because it is called a community and other areas requesting funding for their neighborhoods and not receiving funds because they are not considered a community. /8/98 98-243 When asked, Ms. Fassett stated that the Deer Run community entrance is a public right-of-way which meets the criteria of the Community Enhancement Project funding portion of the Program. She further stated that this Board of Supervisors has, in the past, paid for landscaping in the Bensley and Midlothian Village communities. There was brief discussion relative to whether the Brandermill community would qualify for Community Enhnacement Program funding for a landscaping project. Mr. Warren stated that this is a new program which he supported. He further stated that he does not want to send a signal to County taxpayers that this Board is treating some neighborhoods differently than others. He stated that there are not enough funds to landscape every entrance to all County neighborhoods. He further stated that he feels the Board needs to be very cautious in how the Board approaches projects such as this and that he feels approval of this project will set a precident. There was brief discussion relative to how many County communities would meet the proper criteria for using Community Enhancement Program funding for landscaping projects. Mr. Warren stated that he feels it is not a good use of taxpayer dollars to be subsidizing landscaping of a neighborhood that has been defined as a community. He further stated that he cannot support this item. Mr. Daniel stated that this Board agreed, in total, that it would enhance communities in various areas of the County, not defined, but at least set a process for the public purpose within the community. He further stated that in past years each District has been allocated $10,000 in Community Enhancement Program funds. He stated that the Board members primarily rely on the judgement of the Supervisor from where the expenditure will be made when making decisions regarding these requests. He stated that this item is covered by the budget and is covered within the spending limits of the Matoaca District. He further stated that if public monies are being placed on public land for enhancement of a community and if the process has been followed, he has no problem in supporting Mrs. Humphrey on her request. He stated that if this item is going to be curtailed, he feels that the Board should revisit the entire Community Enhancement Program. He further stated that if Mrs. Humphrey feels that this landscaping project will enhance the Matoaca community, he will support the item. Mr. Barber briefly referenced the initiation of the Community Enhnacement Program fund. He stated that he feels a positive aspect of this Program is that it has a limit and forces the Board members to make decisions within their communities. He further stated that given the criteria and the funding available, he will support the item. He stated that he would also support revisiting the Community Enhancement Program issue. /8/98 98-244 Mr. McHale stated that he understands the concerns expressed by Mr. Warren. He further stated that the Community Enhancement Program is a process and is not about landscaping or projects. He stated that the Program is a process which people go through in beginning to identify themselves as a destination or a location; that the Program is the process of developing pride of place and expanding that pride of place; and that the Program is about building connections among neighbors. He further stated that everyone needs to remember that the process is more important than the product. Mrs. Humphrey expressed appreciation to Mr. Warren for his remarks and briefly acknowledged improvements made in Clover Hill District communities. She stated that the Deer Run Community is a transitional community just starting a foundation. She further stated that approval of this landscaping project is a way to allow this community to have its own identity. Mrs. Humphrey then made a motion, seconded by Mr. McHale, for the Board to approve the utilization of $2,500 in Community Enhancement Program funds for the landscaping of five entrances into the Deer Run community. Ayes: Nays: Humphrey, Barber, Daniel, and McHale. Warren. 8.D.6. AUTHORIZATION TO REJECT BIDS FOR THE SALE OF A SURPLUS PARCEL OF REAL ESTATE ON RIVER ROAD On motion of Mrs. Humphrey, seconded by Mr. McHale, the Board deferred consideration to reject bids for the sale of surplus property containing 2.000 acres on River Road. Ayes: Nays: Humphrey, Warren, Barber, Daniel, and McHale. None. 8.D,10, AWARD OF CONTRACT TO THE DESIGN COLLABORATIVE FOR DESIGN OF THE NEW CHESTER BRANCH LIBRARY Mr. McHale stated that he has had discussions with County staff and that staff has requested that the Board defer this issue for two weeks to allow them to further address the issue. Mr. McHale then made a motion, seconded by Mrs. Humphrey, for the Board to defer consideration to award a contract to The Design Collaborative for design of the new Chester Branch Library until April 22, 1998. .?Ayes: Nays: Humphrey, Warren, Barber, Daniel, and McHale. None. /8/98 98-245 9. HEARINGS OF CITIZENS ON UNSCHEDULED MATTERS OR CLAIMS There were no Hearings of Citizens on Unscheduled Matters or Claims. 10. REPORTS On motion of Mr. McHale, seconded by Mr. Warren, the Board accepted the following reports: A report on Developer Water and Sewer Contracts and a status report on the General Fund Balance; Reserve for Future Capital Projects; District Road and Street Light Funds; and Lease Purchases. Vote: Unanimous 11. DINNER On motion of Mr. Barber, seconded by Mr. McHale, the Board recessed to the Administration Building, Room 502, for a dinner meeting with members of the Parks and Recreation Advisory Commission. Ayes: Nays: Humphrey, Warren, Barber, Daniel, and McHale. None. Mrs. Humphrey welcomed everyone to the meeting and introductions were made of those present. Mr. Golden presented an overview of the Parks and Recreation Master Plan including land acquisition and facility development. Mr. McHale stated that he has volunteered at Henricus Park and citizens are truly excited about the Dutch Gap Project. He expressed appreciation to the Parks and Recreation Advisory Commission for their leadership regarding this project. There was brief discussion relative to restoration cost of Eppington Plantation and the importance of this historic facility. Mr. Golden then reviewed sites being acquired by the County as part of the Capital Improvement Program. There was brief discussion relative to the cost savings to taxpayers as it relates to volunteerism for sports league operations. Mr. Golden then reviewed 1998 park land needs; 2002 park land needs; 1998 and 2002 facility availability for passive and active recreation; and 1998 and 2002 facility availability for youth sports. He expressed appreciation to the Parks and Recreation staff for their efforts. 98-246 4/8/98 Mr. Barber stated that he has received many compliments from School staff regarding the consolidation effort between the County and School System for the maintenance of school grounds. Mr. McHale stated that he has much confidence in the Parks and Recreation Advisory Commission and acknowledged their strong sense of recreation needs of the community. He expressed appreciation to the Commission for their dedicated efforts and contributions to Chesterfield County. There was brief discussion relative to the importance of youth recreation in the County and the contributions youth sports have brought to young people. Mr. Steve Jones, a member of the Commission, expressed appreciation to the Board for their continued support of the Commission and their efforts in providing the necessary recreational needs to County citizens. There was brief discussion relative to the policy as it relates to the Quarterback League and to whether the Metro Youth Football League has voted to sponsor a Chesterfield Chapter. Mrs. Humphrey requested staff to obtain further information regarding the issue of youth football leagues. It was generally agreed to recess to the Public Meeting Room to continue the regular scheduled meeting. Reconvening: Mrs. Humphrey stated that Comcast Cablevision is having audio problems, therefore, the meeting would is not being taped live, but is being taped. 12, INVOCATION Mr. Russell Harris gave the invocation. 13. PLEDGE OF ALLEGIANCE TO TEE FLAG OF TEE UNITED STATES OF AMERICA Mr. Christopher Heiser and Mr. Conner Ritchie led the Pledge of Allegiance to the Flag of the United States of America. 98-247 4/8/98 14. RESOLUTIONS AND SPECIAL RECOGNITIONS 14 .A. RECOGNIZING MR. BERKLEY MATTHEWS FOR HIS SERVICE TO THE FRIENDS OF CHESTERFIELD'S RIVERFRONT Mr. Harris introduced Mr. Berkley Matthews who was present to receive the resolution. On motion of the Board, the following resolution was adopted: WHEREAS, the Chesterfield County Board of Supervisors adopted the Riverfront Plan, which called for the formation of a non-profit Riverfront group to be advocates for the riverfronts in Chesterfield County; and WHEREAS, the Friends of Chesterfield's Riverfront group was formed to take on this task and is made up of Chesterfield County residents who volunteers their time, energy, and service to their community and the enhancement of the County's riverfronts; and WHEREAS, Mr. Berkley Matthews faithfully served on the Plan committee for two and a half years leading up to the Plan's adoption; and WHEREAS, Mr. Matthews acted as the first President of Friends of Chesterfield's Riverfront, soliciting new members to the group, fostering the group's growth, and completing the necessary work to create a new non-profit association; and WHEREAS, Mr. Matthews has seen the Friends of Chesterfield's Riverfront to its formation due in no small part to his work and perseverance. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors publicly recognizes and expresses their appreciation to Mr. Berkley Matthews for his leadership, service, and commitment to the Friends of Chesterfield's Riverfront. AND, BE IT FURTHER RESOLVED, that a copy of this resolution be presented to Mr. Matthews and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. Ayes: Nays: Humphrey, Warren, Barber, Daniel, and McHale. None. Mrs. Humphrey presented the executed resolution to Mr. Matthews and expressed appreciation to him for his dedicated service to the Friends of Chesterifeld's Riverfront organization. Mr. Matthews expressed appreciation for the recognition. 98-248 4/8/98 14,B. RECOGNIZI~ APRIL 19-25, 1998 AS "NATIONAL CREDIT EDUCATION WEEK" Mr. Stegmaier introduced Ms. Carla Daniel, Past President of Credit Professioanls International, who was present to receive the resolution. On motion of the Board, the following resolution was adopted: WHEREAS, understanding the nature of credit, its cost and benefits is necessary if our citizens are to realize the full benefits of their income; and WHEREAS, the dissemination of information regarding credit will help inform consumers of their rights. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors publicly recognizes April 19-25, 1998 as "National Credit Education Week." AND, BE IT FURTHER RESOLVED, that a copy of this resolution be presented to Credit Professionals International of Richmond, Virginia, in recognition of "National Credit Education Week", and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. Ayes: Nays: Humphrey, Warren, Barber, Daniel, and McHale. None. Mrs. Humphrey presented the executed resolution to Ms. Daniel and acknowledged the importance of credit professionals across the country. Ms. Daniel expressed appreciation for the recognition. 14 .C. RECOGNIZING BOY SCOUTS UPON ATTAINING RANK OF EAGLE SCOUT 14,C.1. MR. CHRISTOPHER ~ISER, TROOP 867 On motion of the Board, the following resolution was adopted: WHEREAS, the Boy Scouts of America was incorporated by Mr. William D. Boyce on February 8, 1910; and WHEREAS, the Boy Scouts of America was founded to promote citizenship training, personal development, and fitness of individuals; and WHEREAS, after earning at least twenty-one merit badges 4/8/98 98-249 in a wide variety of fields, serving in a leadership position in a troop, carrying out a service project beneficial to his community, being active in the troop, demonstrating Scout spirit, and living up to the Scout Oath and Law; and WHEREAS, Mr. Christopher Heiser, Troop 867, sponsored by Mount Pisgah United Methodist Church, has accomplished those high standards of commitment and has reached the long-sought goal of Eagle Scout which is received by less than two percent of those individuals entering the Scouting movement; and WHEREAS, growing through his experiences in Scouting, learning the lessons of responsible citizenship, and priding himself on the great accomplishments of his Country, Christopher is indeed a member of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors hereby extends its congratulations to Mr. Christopher Heiser and acknowledges the good fortune of the County to have such an outstanding young man as one of its citizens. Ayes: Nays: Humphrey, Warren, Barber, Daniel, and McHale. None. Mr. Barber presented the executed resolution to Mr. Heiser, accompanied by members of his family, congratulated him on his outstanding accomplishments, and wished him well in his future endeavors. Mr. Heiser expressed appreciation for the recognition. 14.C.2. MR. CONNER RITCHIE, TROOP 897 On motion of the Board, the following resolution was adopted: WHEREAS, the Boy Scouts of America was incorporated by Mr. William D. Boyce on February 8, 1910; and WHEREAS, the Boy Scouts of America was founded to promote citizenship training, personal development, and fitness of individuals; and WHEREAS, after earning at least twenty-one merit badges in a wide variety of fields, serving in a leadership position in a troop, carrying out a service project beneficial to his community, being active in the troop, demonstrating Scout spirit, and living up to the Scout Oath and Law; and WHEREAS, Mr. W. Conner Ritchie, Troop 897, sponsored by /8/98 98-250 Mount Pisgah United Methodist Church, has accomplished those high standards of commitment and has reached the long-sought goal of Eagle Scout which is received by less than two percent of those individuals entering the Scouting movement; and WHEREAS, growing through his experiences in Scouting, learning the lessons of responsible citizenship, and priding himself on the great accomplishments of his Country, Conner is indeed a member of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors hereby extends its congratulations to Mr. W. Conner Ritchie and acknowledges the good fortune of the County to have such an outstanding young man as one of its citizens. Ayes: Nays: Humphrey, Warren, Barber, Daniel, and McHale. None. Mr. Barber presented the executed resolution to Mr. Ritchie, accompanied by members of his family, congratulated him on his outstanding accomplishments, and wished him well in his future endeavors. Mr. Ritchie expressed appreciation for the recognition. 15. REQUEST FOR MOBILE HOME PERMITS AND REZONING PLACED ON THE CONSENT AGENDA TO BE HEARD IN THE FOLLOWING ORDER: - WITHDRAWALS/DEFERRALS - CASES WHERE THE APPLICANT ACCEPTS THE RECOMMENDATION AND THERE IS NO OPPOSITION - CASES WHERE THE APPLICANT DOES NOT ACCEPT THE RECOMMENDATION AND/OR THERE IS PUBLIC OPPOSITION WILL BE HEARD AT SECTION 17 There were no Request for Mobile Home Permits and Rezoning. 16. PUBLIC HEARINGS 16 .A, TO CONSIDER A T.RASE AGREEMENT BETWEEN CHESTERFIELD COUNTY AND THE FEDERAL AVIATION ADMINISTRATION TO HOUSE A REMOTE COMMUNICATIONS 0UTLET WHICH IS USED FOR RADIO COMMUNICATIONS Mr. Stegmaier stated that this date and time has been advertised for a public hearing to consider a lease agreement between Chesterfield County and the Federal Aviation Administration to house a remote communications outlet which is used for radio communications. No one came forward to speak in favor of or against this issue. On motion of Mr. Daniel, seconded by Mr. McHale, the Board 98-251 4/8/98 approved a new lease agreement, for a fifteen-year period, between Chesterfield County and the Federal Aviation Administration to house a remote communications outlet which is used for radio communications, subject to approval of the lease agreement as to form by the County Attorney. Ayes: Nays: Humphrey, Warren, Barber, Daniel, and McHale. None. 16.B, TO CONSIDER AN AMENDMENT TO THE FY97-98 BUDGET TO APPROPRIATE $937,533 IN FEDERAL AVIATION ADMINISTRATION AND STATE DEPARTMENT OF AVIATION FUNDS Mr. Stegmaier stated that this date and time has been advertised for a public hearng to consider an amendment to the FY97-98 budget to appropriate $937,533 in Federal Aviation Administration and State Deparment of Aviation funds. No one came forward to speak in favor of or against this issue. After brief discussion, on motion of Mr. Humphrey, seconded by Mr. McHale, the Board appropriated $937,533 in Federal Aviation Administration and State Department of Aviation funds for the Overlay 50% General Aviation Ramp (South) and Installation of Medium Intensity Taxiway Lights/Expand Hold Aprons/Obstruction Grading projects. Ayes: Nays: Humphrey, Warren, Barber, Daniel, and McHale. None. 17. REMAINING MOBILE HOME PERMITS AND ZONING REQUESTS There were no Remaining Mobile Home Permits and Zoning Requests. Mr. Barber acknowledged the tremendous efforts of staff of Comcast Cablevision. He recognized Mr. Jay Endicott, a former Comcast employee who assisted in taping Board meetings, who recently has taken a position with Fox 35. He wished Mr. Endicott well in his new position and expressed appreciation for his services to Chesterfield County. Mrs. Humphrey reiterated the efforts of Comcast staff and expressed appreciation to them for their services. 18. ADJOURNMENT A/8/98 98-252 On motion of Mr. Barber, seconded by Mr. McHale, the Board adjourned at 7:30 p.m. until April 22, 1998 at 4:00 p.m. Vote: Unanimous County Administrator Renny-~. Humphrey Chairman 4/8/98 98-253