Loading...
2021-10-27 MinutesBOARD OF SUPERVISORS MINUTES OCTOBER 27, 2021 Supervisors in Attendance: (/` Mr. James M. Holland, Chair W Mr. Christopher M. Winslow, Vice Chair Mr. James A. Ingle, Jr. Mr. Kevin P. Carroll Ms. Leslie A. T. Haley Dr. Joseph P. Casey County Administrator Mr. Holland called the meeting to order at 2:00 p.m. He reviewed the requirements for facial coverings and spatial distancing and requested all individuals in the Public Meeting Room to not congregate in groups. 1. APPROVAL OF MINUTES On motion of Ms. Haley, seconded by Mr. Ingle, the Board of Supervisors approved the minutes of September 22, 2021, as submitted. Ayes: Holland, Winslow, Ingle, Carroll and Haley. Nays: None. 2. REQUESTS TO POSTPONE AGENDA ITEMS AND ADDITIONS, DELETIONS OR CHANGES IN THE ORDER OF PRESENTATION on motion of Mr. Winslow, seconded by Ms. Haley, the Board moved Item 12.B. - Resolution Recognizing Corporal Lawrence W. "Watt" Russell, Police Department, Upon His Retirement - to the Consent Agenda and approved the agenda, as amended. Ayes: Holland, Winslow, Ingle, Carroll and Haley. Nays: None. 3. WORE SESSIONS 3.A. EVERYDAY EXCELLENCE - LIBRARIES Dr. Casey recognized Libraries for receiving three National Association of Counties (NACo) awards and invited Ms. Carolyn Sears, Assistant Director of Libraries, to provide remarks on these achievements. Ms. Sears expressed gratitude for the three NACo awards which were a result of Libraries staff quickly assessing and responding to the needs of the community as the pandemic unfolded. She provided details of the curbside pickup service 21-667 10/27/2021 that was initiated to provide customers with library materials even when buildings were closed. She discussed the learning pod program which allowed citizens to reserve workspaces and utilize technology in the libraries for learning purposes. She then discussed the partnership with the Registrar to host early voting in libraries. She commended Libraries staff for their bravery and endurance throughout the unknowns of the pandemic. Mr. Winslow expressed his appreciation for Libraries personnel whom he stated exercised innovation at its highest form during the last year. Mr. Holland concurred and expressed his appreciation for early voting. He stated he had the opportunity to attend the NACo Awards luncheon and he was proud to see Chesterfield recognized in the award book. He applauded the great work of Libraries staff. 3.8. RIVERSIDE REGIONAL JAIL UPDATE Mr. Jeff Gore, legal counsel for the Riverside Regional Jail Authority (RRJA), provided the Board with an update on the recent settlement agreement that was reached with the Board of Local and Regional Jails (BLRJ). He stated in April 2021 the Jail Review Committee made a recommendation to the BLRJ that Riverside Jail be decertified based on its preliminary findings from an investigation of three inmate deaths. He further stated on June 4, 2021, RRJA filed Notice of Objections to the preliminary findings and recommendations. He provided details of working with outside correctional health care experts to review the medical case files and provide input on the objections. He discussed a five-month effort to reach an agreement which would allow the facility to remain open. He stated the agreement, which is a public document, was approved by BLRJ on September 23, 2021 and RRJA on September 24, 2021. He discussed five state regulations or standards allegedly violated in one or more of the three cases: providing required 24-hour access to emergency medical and mental health care; providing required medical screening upon intake; informing inmates of their right to access medical care and how to do so; appropriately classifying inmates based on factors such as sentence, escape history, assaultive behavior history, medical history, medical needs, and risks of being with certain populations; and conducting security inspections or rounds twice per hour at random intervals. He stated the agreement establishes new requirements aimed at resolving concerns about all five of the standards. He further stated the agreement resolves the three death investigations and essentially closes those cases; it avoids decertification and closure of the facility; and it terminates the 2019 probation order. In response to Ms. Haley's question relative to the closure of the three inmate death cases, Mr. Gore stated the agreement resolves those matters, and they are no longer pending investigations. In response to Ms. Haley's question relative to resolution of potential legal challenges from family members, Mr. Gore stated the agreement has no effect on third party civil claims. 21-665 10/27/2021 Ms. Haley stated it is important to understand there still may be some litigation or other issues that ensue. Mr. Gore stated the agreement closes the book on any regulatory enforcement, but not any claims that could arise. He further stated no claims have been filed to date. In response to Mr. Winslow's question relative to the reliance on or use of investigatory materials in a future civil case, Mr. Gore stated they are public records and could be subpoenaed in any civil litigation. He further stated the jail's medical records would be subpoenaed in any civil case. He stated he could not speak to whether the agreement would have any bearing on a civil case. In response to Mr. Winslow's question relative to whether the jail is still on probation, Mr. Gore stated the jail is not on probation. He further stated by agreeing to the consent agreement, the state extinguished the probationary order. In response to Mr. Ingle's question relative to two subsequent jail deaths that could affect the agreement, Mr. Gore stated there have been deaths that have occurred since early 2020 and he would cover that. In response to Mr. Carroll's question relative to the thoroughness of the investigations prior to closure, Mr. Gore stated the deaths were investigated by the jail, but he would argue that the state's process was not thorough. He further stated they were fully investigated by a state investigator who provided a report to the state Jail Review Committee which was the basis for the recommendation to decertify the facility. Mr. Carroll stated the investigation was conducted and the information was passed forward to the state, which is why the state moved to decertify the facility. Mr. Gore concurred and stated the recommendations were based on the investigation of the BLRJ's state employee. Mr. Carroll stated it is important to clarify that the investigations were completed and were not closed out without some type of investigation. Mr. Gore stated the investigation was completed per the BLRJ's policy. He further stated the investigator did his investigation and the jail provided every record requested. Mr. Carroll stated he wanted to make sure the community was not given the impression that a complete investigation had not been conducted and was shut down because of the agreement. Mr. Gore stated that is not the case. He further stated once (r the RRJA was able to respond for the first time to the recommendation, it provided information to the state that helped in reaching a settlement and provided some clarity to the cases with more information. He then reviewed the substantive provisions of the agreement, the first of which was the establishment of three internal audit procedures that 21-669 10/27/2021 Riverside Jail and its health care provider are required to conduct. He stated the first requirement was the creation of a new Standards Compliance Officer (SCO) position with command - level rank whose focus is to ensure compliance with all state standards. He further stated the SCO conducts daily reviews of the five state regulations previously discussed, and she must immediately report any lapses to the Superintendent or Assistant Superintendent for immediate implementation of corrective action. He stated weekly reports are rolled up to a monthly report that is sent to the BLRJ and includes everything the SCO did that month, any problems found, and how those problems were remedied. He then discussed the second requirement which requires the health care provider to create a continuous quality improvement (QCI) program. He stated the provider must conduct a routine review of all aspects of screening and health care of inmates including checklists, weekly meetings, documentation, identification of problems with how a case was handled, and creating a corrective plan to avoid problems in the future. In response to Ms. Haley's question relative to the current health care provider, Mr. Gore stated the current provider is different than the one in place at the time of the three inmate deaths. He then provided details of the third requirement which is a regularly scheduled meeting of the Medical Administrative Committee (MAC) consisting of members of senior level jail staff and the medical provider. He stated the MAC is charged with reviewing all high-risk patients, all the statistical data regarding inmate health care and the process for providing it, and any corrective actions. He further stated the purpose is to foster communications between jail staff and medical staff to ensure that nothing gets missed. He stated a monthly report is created and sent to the BLRJ for review. He further stated the reports of the SCO and the MAC will be sent to the BLRJ every month for the next two years. He stated in addition to those three internal reviews there is an additional section in the agreement that deals with any issues identified throughout the facility by anyone at the facility. In response to Mr. Winslow's question relative to whether that includes situations such as the broken window where drugs were being thrown into the jail, Mr. Gore stated that was not one of the alleged standards at issue here. He further stated that has been addressed and is not part of the agreement. He stated the agreement is focused on the five standards which are related to health care, mental health care, screening, and security rounds. He further stated there is a section on an internal daily process of addressing any problems right away. He stated any employee discipline that results would have to be documented, reported, and provided to the state. He further stated the BLRJ did recognize efforts RRJA has made in the last year or so, such as changing its health care provider, which influenced their willingness to reach a settlement agreement. He stated since changing health care providers, Riverside Jail has obtained certification from the National Commission on Correctional Health Care which is a testament to staff and the new provider. He discussed security rounds and a new electronic system which will automatically note if rounds are completed or missed. 21-670 10/27/2021 In response to Mr. Ingle's question relative to sufficient staffing of desk officers, Mr. Gore stated that issue is addressed to some extent. He discussed recruitment and retention efforts, including increased pay for entry level staff and significant raises for all staff, and stated those efforts have had a significant effect already in decreasing vacancies. Mr. Gore stated the vacancies are way down and the staffing trend is positive. He further stated the agreement recognizes that RRJA has had successful state and federal audits over the last couple of years. Mr. Holland inquired if the audits were financial audits. Mr. Gore stated he was speaking of correctional audits. He further stated Riverside Jail houses federal inmates for the Federal Bureau of Prisons (BOP), so that involves periodic audits from the BOP which have all been successful. He stated unannounced audit inspections took place under the former probation order, and RRJA passed those as well. He then discussed the process outlined in the agreement should a violation occur. He stated instead of going straight to an investigation and enforcement action, there will be discussion between the state and the Superintendent to discern the facts and determine what can be done to fix the violation. He further stated the BLRJ recently adopted a policy modeled on this process that applies to all inmate deaths statewide. He stated if the state is not satisfied, it can proceed with an enforcement action for investigation of any incident at its discretion, but the agreement requires that it first meet with jail staff. He further stated the agreement has a two-year term, and any time after one year Riverside may request early termination if things are going well and the state's concerns are resolved. He stated if after two years the state feels that there have been repeated violations with unsuccessful attempts to remedy those violations, the agreement can continue indefinitely based on the BLRJ's determination. Mr. Ingle stated the facility is no longer under the 2019 probation agreement, but this agreement constitutes a probationary period considering it is two years of monitoring for violations and ensuring compliance. Mr. Gore stated it is a legal agreement/consent order similar to what the Department of Justice (DOJ) does with federal facilities. He further stated it is important that this agreement supplants the probationary order because the agreement is very detailed and both sides have a better understanding of what the expectations are. Mr. Ingle stated he does not disagree with that, but this agreement is still equivalent to probation. In response to Mr. Holland's question relative to the date of the agreement, Mr. Gore stated the RRJA executed the agreement on September 24, 2021. 21-671 10/27/2021 Mr. Holland stated staffing was one of the major egregious issues the Board learned about a few months ago. Mr. Gore stated the vacancies are way down and the staffing trend is positive. He further stated the agreement recognizes that RRJA has had successful state and federal audits over the last couple of years. Mr. Holland inquired if the audits were financial audits. Mr. Gore stated he was speaking of correctional audits. He further stated Riverside Jail houses federal inmates for the Federal Bureau of Prisons (BOP), so that involves periodic audits from the BOP which have all been successful. He stated unannounced audit inspections took place under the former probation order, and RRJA passed those as well. He then discussed the process outlined in the agreement should a violation occur. He stated instead of going straight to an investigation and enforcement action, there will be discussion between the state and the Superintendent to discern the facts and determine what can be done to fix the violation. He further stated the BLRJ recently adopted a policy modeled on this process that applies to all inmate deaths statewide. He stated if the state is not satisfied, it can proceed with an enforcement action for investigation of any incident at its discretion, but the agreement requires that it first meet with jail staff. He further stated the agreement has a two-year term, and any time after one year Riverside may request early termination if things are going well and the state's concerns are resolved. He stated if after two years the state feels that there have been repeated violations with unsuccessful attempts to remedy those violations, the agreement can continue indefinitely based on the BLRJ's determination. Mr. Ingle stated the facility is no longer under the 2019 probation agreement, but this agreement constitutes a probationary period considering it is two years of monitoring for violations and ensuring compliance. Mr. Gore stated it is a legal agreement/consent order similar to what the Department of Justice (DOJ) does with federal facilities. He further stated it is important that this agreement supplants the probationary order because the agreement is very detailed and both sides have a better understanding of what the expectations are. Mr. Ingle stated he does not disagree with that, but this agreement is still equivalent to probation. In response to Mr. Holland's question relative to the date of the agreement, Mr. Gore stated the RRJA executed the agreement on September 24, 2021. 21-671 10/27/2021 Mr. Holland inquired of Mr. Gore whether the three internal audit procedures have been performed since the ratification of the agreement. Mr. Gore stated to his knowledge that is an ongoing process that has been happening. He further stated the SCO has been in place since around the date of the agreement. He stated the jail is about to file the first month's report. In conclusion, he discussed a confidentiality provision in the agreement due i to the sensitive medical information of individuals. Mr. Holland stated the Board is looking for accountability because inmate deaths are not normal and should not be met with apathy. He called Sheriff Karl Leonard forward to discuss conditions today versus what they were when the Board of Supervisors wrote a letter to the state Secretary of Public Safety. Sheriff Leonard provided the Board with an overview of the county's jail population of approximately 800 inmates. He stated there are 358 inmates at the Chesterfield County Jail, 414 at Riverside Regional Jail, 30 at Pamunkey Regional Jail, and 6 at Southside Regional Jail. He further stated there is a memorandum of understanding (MOU) with another regional jail to take 100 inmates, but that has been put on hold due to COVID-19 and issues with their medical staff. He stated the county is down to 96 out -of -compliant inmates, and the state has recently done a good job of picking up state -responsible inmates. He discussed the good time credit law going into effect on July 1, 2022 and stated he believes that will reduce the county's population between all the facilities by 200 by the end of 2022. Mr. Carroll stated it was his understanding that the jail was recommended for closure because the state determined the jail was responsible for the three deaths due to negligence. Sheriff Leonard concurred and stated they are referred to as jail responsible deaths because the jail contributed to some part of the death. In response to Mr. Carroll's question relative to whether the state reclassified those deaths under the new agreement, Sheriff Leonard stated he did not believe they were reclassified. He further stated he thought the investigations were done and the parties were moving forward under the conditions of the consent decree. In response to Ms. Haley's question relative to funding considering increased staffing and increased pay, Sheriff Leonard stated an independent contractor recently conducted an evaluation, and the RRJA finance committee would be looking at the recommendations and developing the budget accordingly. He further stated for the last several years Chesterfield has asked repeatedly for a higher per diem to meet the needs. With regard to vacancies, he stated he believed vacancies were filled in Operations, but there were still vacancies frozen for the purpose of balancing the budget. 21-672 10/27/2021 Mr. Matt Harris, Deputy County Administrator, stated Mr. Gore's comments were accurate with regard to measures taken by RRJA to stabilize staffing already in place. He further stated Sheriff Leonard's commentary was also correct and, as with any organization, Riverside Jail has a number of positions that are unfunded based on the assumption of turnover. He stated the finance committee would take a hard look at these questions, including some potentially deferred maintenance issues for the facility itself which they had not had the opportunity to delve in to. He further stated he was very encouraged by the willingness of all seven members to come to the table. He stated an outside entity provided a comprehensive staffing model to come up with an ideal staffing matrix for the full RRJA board's consideration. He further stated the financial piece has turned a corner and there will be conversations to establish a road map over multiple budget cycles. Ms. Haley stated in the past there have been security issues such as security inside the facility, broken windows, and broken fencing. She inquired whether there are provisions separate from the agreement that look at facility security issues. Mr. Harris stated the immediate repairs that were brought to the Board's attention have been made as reported by the jail consultant. Mr. Winslow thanked Sheriff Leonard for continuing to move Chesterfield citizens out of Riverside Jail. He stated Riverside Jail is still on probation with him and possibly the citizens whose families have endured civil rights violations. He further stated only time will tell if the consent order is going to work and if resources are going to be applied to both the facility and employees. He stated concerns remain. Mr. Holland concurred and stated civil rights violations will not be tolerated. He expressed appreciation to Mr. Gore for the presentation. He also expressed appreciation to Sheriff Leonard and asked him to keep the Board informed. Mr. Gore encouraged Board members to tour the facility. Mr. Holland asked Mr. Gore to have him scheduled for a tour 3.C. SOCIAL SERVICES ANNUAL BOARD UPDATE Ms. Dianne Smith, Chair of the Chesterfield -Colonial Heights Social Services Board, expressed pride in representing the citizens of Chesterfield County and Colonial Heights. She stated she and her fellow board members take great seriousness in their job to serve on a policymaking board. She thanked Mr. Ingle for serving on the board and introduced board members Mr. Gene Brown and Mr. Jay Payne who were in attendance. She thanked Dr. James Worsley, Deputy County Administrator, for being a member of the team. She introduced Ms. Kiva Rogers, Executive Director of Social Services, to provide the Board with the annual update, and she thanked Ms. Rogers for her strategic leadership and for taking care of her employees. 21-673 10/27/2021 Ms. Rogers introduced her staff members who were in attendance and credited her whole staff for contributing to the department's success. She shared the department's goal of maximizing each opportunity to transform lives and support individuals in reaching their full potential. She stated the pandemic has challenged the department to be more creative and nimbler in response to the changing needs of the landscape. She provided the Board with data relative to workload trends such as walk-in traffic versus switchboard calls and crisis assistance. She provided statistics of Temporary Assistance to Needy Families (TANF), Child Care Subsidy, Supplemental r/ Nutrition Assistance Program (SNAP), and Medical Assistance Programs. She announced the department was approved to be a SNAP Education and Training locality and will be able to provide employment assistance to individuals considered to be Able Bodied Adults Without Dependents (ABAWD). She provided details of employment services outreach efforts to Medicaid and SNAP recipients. She discussed Child Protective Services and stated school referrals have increased since schools have reopened. She stated Adult Protective Services has seen a 42 percent increase between FY2020 and FY2021, and she provided details of the many ways the department has responded. She noted there were many accomplishments in FY2021 including the creation of an internal Quality Assurance team. She discussed a workforce development collaboration with Economic Development, Virginia Employment Commission, and Virginia Career Works. She provided details of efforts to address housing instability and homelessness. She discussed the Bringing Families Home Program which helps students and their families move into a home of their own before they need emergency shelter and other crisis services. She reviewed FY2021 priorities which include the workforce development collaboration; recruitment and retention of a high -performing workforce; and full implementation of the Dynamics/CSA Case Management system upgrade. She thanked the Board for its continued support of the department. Mr. Holland thanked Ms. Rogers for the report and the outstanding work of her staff. Mr. Ingle stated the mission of the Chesterfield -Colonial Heights Department of Social Services is to take people in a bad place and help them to be in a better place so they can ultimately help others who are in the place where they started. He thanked Ms. Rogers for leading that mission. Ms. Haley expressed appreciation for the information and data which help the Board understand the needs of the citizens. She stated the last two years have been a significant challenge, and Social Services personnel have been on the frontline the whole way. She asked Ms. Rogers to pass along the Board's thanks to her staff for the work they are doing to continue service delivery. Mr. Winslow stated Social Services transforms lives on a daily basis. He noted that after Ms. Rogers assumed her position, the county saw a decline in the poverty rate up until the pandemic. He stated this is because of the transformational focus which affects every layer of the work they do, and he could not be prouder. 21-674 10/27/2021 Mr. Holland applauded Ms. Rogers for the department's great work and asked her to let the Board know how it can assist her in doing even greater things. 3.D. PARRS AND RECREATION DEPARTMENT UPDATE AND TOURISM UPDATE Mr. Bob Smet, Director of Parks and Recreation, provided the Board with an update on the department's recent activities. He stated the Parks division made a number of improvements to become more effective including implementation of a centralized inventory system and a mobile fueling system. He discussed communications with school principals to assess their satisfaction and determine what can be done to better serve their schools. He provided details of working closely with the Emergency Operations Center (EOC) during emergencies; the addition of an Athletic crew; and consolidation of the tree removal process. He discussed initiatives taken by Henricus Historical Park to adapt to reduced attendance during pandemic school closures and announced that Henricus received NACo and National Association of County Park and Recreation Officials (NACPRO) awards for those efforts. He provided highlights of community recreation events such as the Fourth of July Celebration, Festival de Musica, new concert series including nationally recognized artists, and Trunk or Treat. He discussed collaboration with Schools to accommodate multiple sports playing simultaneously as a result of pandemic scheduling delays. He stated the Athletics section closely monitored and tracked COVID-19 exposures and was able to adjust protocols as conditions warranted. He provided the Board with sports tourism highlights which included updating the Sports Tourism Master Mr. Crittendon stated the National Gold Medal Award is the most coveted award in parks and recreation honoring agencies and communities throughout the United States that exceed industry standards and establish a higher standard for delivering public 21-675 10/27/2021 Plan. He reviewed outdoor recreation highlights such as the LW return of the adaptive sports program. He discussed the installation of a new safety fence at Chesterfield Technical Center - Hull Street and a larger storage building at the Dutch Gap Conservation Area. He provided the Board with updates on the Cooperative Extension Program which won a NACo award for its Master Gardener Virtual Help Desk. He stated the Division of Planning and Construction Services has been very busy with the CTC - Hull dog park and pickle ball courts, Bensley Park and associated building improvements, Henricus Park dock replacement, Harrowgate Park Phases II and III, and Horner Park water service installation. He further stated Planning and Construction Services is partnering with the Virginia Commonwealth University Wilder Center to update the department master plan and Virginia State University on a student park equity project. He discussed the continued expansion of Parks and Recreation's social media platform to expand its reach. He announced the department was named a Gold Medal Finalist for Excellence in the Field of Park and Recreation Management and introduced Mr. Darrell Crittendon, Director of Parks and Recreation for the City of Norfolk and representative for the American Academy for Park and Recreation Administration and the National Recreation and Park Association, to present the award. Mr. Crittendon stated the National Gold Medal Award is the most coveted award in parks and recreation honoring agencies and communities throughout the United States that exceed industry standards and establish a higher standard for delivering public 21-675 10/27/2021 park and recreation services. He further stated the Chesterfield County Department of Parks and Recreation has demonstrated efforts addressing conservation, equity, and health and wellness and demonstrated excellence in long-range planning and putting vision into action each year. He stated creating an innovative culture has become a habit for the county. He further stated the department represents the best of the best and is in the upper echelon of over 8,000 parks and recreation agencies across the nation. He presented Mr. Smet with the Gold Medal Finalist Award plaque. Board members expressed appreciation for the presentation and pride in the Parks and Recreation Department. In response to Mr. Carroll's question relative to total acreage of county parks, Mr. Smet stated there are between 5,000 and 7,000 acres, 41 miles of trails, 56 parks, and a number of athletic complexes. Mr. Carroll stated the county's park system is a tremendous opportunity for the community and a tremendous responsibility for the department to maintain every year. He further stated it is important for the community to know the advantages of having such a large and well-maintained park system. Mr. Smet then introduced Mr. Jack Berry, President and CEO of Richmond Region Tourism, to provide the Board with an update on tourism in the county and region. Mr. Berry stated in 2020, before the pandemic began, The New York Times named the Richmond region as number 39 of 52 places to go in the world, which was just a few places behind number 31, Paris. He provided a chart showing the devastation of the pandemic on Richmond and Petersburg hotel occupancy. He discussed statistics of market trends and a timeline for tourism recovery and return to pre -pandemic levels. He played a short video welcoming visitors back to the Richmond region. He announced several publications have named RVA as one of the most important destinations. He provided details of American travelers and fall traveler activities. He then turned over the presentation to Ms. Tamera Wilkins -Harris, Director of Community Relations, to discuss the future of tourism. Ms. Wilkins -Harris discussed the traveler of the future, who is willing to spend 20 percent more than pre -pandemic and is seeking relaxation and transformational experiences. She provided a chart showing that the four market segments - tourists/leisure, business travelers, friends and family, and meetings, conventions, and sports - are equally divided. She stated 80 percent of sports tourism comes to Chesterfield County from the region. She provided details of business event recruitment and announced the launch of Meaningful Meetings, which ties meetings and conventions with economic development. She announced there are now direct flights provided by JetBlue and Breeze Airways and discussed the efforts of the public relations team to advertise and spread the word. She shared marketing and visitor insights as well as instances where the county was mentioned by travel writers. She reviewed the findings of an Image Perception Study, noting 45 percent of travelers rated Richmond as a place they would really enjoy 21-676 10/27/2021 visiting. She discussed three diversity, equity, and inclusion initiatives which are BLK RVA, OutRVA, and Mending Walls RVA. She stated 80 percent of the market share of meetings and conventions is coming from sports tourism, and Chesterfield is a significant reason for that. She provided economic data of FY2021 sports tourism which increased by 8.6 percent over FY2020 and yielded $1.2 million in direct tax revenue to the county. She highlighted some of the many FY2021 events. She discussed the foundation's fundraising efforts including the upcoming RVA Sports Awards on February 5, 2022 and an annual golf tournament at Magnolia Green. Lastly, she shared details of the foundation's I Am Tourism program. Mr. Berry provided details of the Tourism Master Plan and the three priorities of immediate need which are the headquarter hotel, image campaign for the region, and workforce development. Board members expressed appreciation for the presentation. 3.E. CITIZEN SURVEY OVERVIEW Mr. Matt Harris introduced Mr. Rickey Hall, Organizational Change and Surveys Coordinator with the Learning and Performance Center, to present the results of the Citizen Satisfaction Survey. He stated the full report would be posted on the county's website. Mr. Hall provided demographics of the survey respondents. He noted the survey results were likely impacted by COVID-19. He 21-677 10/27/2021 provided an overview of county livability results which show that the majority of citizens view the county as a desirable place to live, learn, work, and play. He stated to assess the overall livability of the county, Polco categorized the aggregated data into four categories of Economy; Public Safety and Inclusivity; Natural Environment Services and Recreational Amenities; and Educational, Cultural, and Arts Related Opportunities. He shared the results within each of those categories. He discussed the citizen's Top 5 Priorities for the Next Two Years which were overall economic health; overall feeling of safety; design or layout of residential and commercial areas; overall quality of natural environment; and opportunities for education, culture, and arts. Lastly, he reviewed the results of custom questions. He stated one such question related to working from home, and 84 percent of respondents stated they plan to either continue working exclusively from home or in a hybrid format, if doing so currently. He turned the presentation over to Mr. Harris to discuss the work in progress based on survey results. Mr. Harris discussed 13 priorities in Dr. Casey's annual letter that focus on the areas of the survey with lower scores than desirable. He stated there is good alignment between staff - identified and citizen -identified areas of focus. He further stated other items could be addressed with more strategic marketing utilizing the blog, podcast, and video shorts. Mr. Winslow stated if the data on the number of people not planning to return to the workplace is realistic, that could 21-677 10/27/2021 lead to a challenging commercial real estate situation both locally and nationally. Ms. Haley stated the future of commercial business space is a top -line conversation among chamber members throughout all jurisdictions. She further stated the numbers are realistic based on what she is hearing. She stated when return to work does happen, it is not likely to be five days a week but rather a hybrid model. She further stated it is a topic that needs to be monitored. Dr. Casey stated this is a nationwide issue. He discussed the benefit of having shared workspaces in the county as well as utilizing libraries to provide workspaces. He agreed with Ms. Haley's point that the situation needs to be monitored. He stated there is a market of teleworkers moving into the county who are looking for shared small office spaces because they do not necessarily want to work from home every day. He then requested to move Item 3.G. - Constituent Services/Legislative Update to County Administration Updates in the evening session since the afternoon session had run longer than anticipated. Mr. Holland approved Dr. Casey's request. 3.F. CONSENT AGENDA HIGHLIGHTS Mr. Jesse Smith, Deputy County Administrator, provided the Board with an overview of several items on the Consent Agenda. He stated Item 13.B.3. would approve one-time bonuses of $3,000 each for Sheriff's deputies He further stated a portion of the bonuses would be funded by the state, and the county would pay the difference. He discussed Item 13.B.4. - Authorization of the County's Allocation of $2,124,036 in Home Investment Partnerships -American Rescue Plan (HOME -ARP) Funding from the U.S. Department of Housing and Urban Development; Item 13.B.7. - Award of Construction Contract for County Project #19-0232, Addison -Evans Water Treatment Plant Flocculation and Sedimentation Basins Improvements - Phase 2; Item 13.B.8. - Acceptance of the Virginia Department of Emergency Management Pre -Disaster Mitigation Grant for the Addison Evans Water Treatment Plant (AEWTP) Floodwall and Stream Restoration Project; and Item 13.B.12. - Initiate an Application for a Rezoning and Conditional Use and Conditional Use Planned Development to Permit Ordinance and Development Standards Exceptions on Approximately 589 Acres Located North of Duval Road and East of Moseley Road. 4. REPORTS 4.A. DISTRICT IMPROVEMENT FUNDS (DIF) MONTHLY REPORT The Board accepted the Monthly Report on District Improvement D Funds. V 21-678 10/27/2021 5. FIFTEEN -MINUTE CITIZEN COMMENT PERIOD ON UNSCHEDULED MATTERS There were no requests to address the Board at this time. 6. CLOSED SESSION 6.A. CLOSED SESSION 1) PURSUANT TO § 2.2 - VIRGINIA. 1950, AS AMENDED, TO DISCU OR INDUSTRIES OR THE EXPAt INDUSTRIES WHERE NO PREVI SADE OF THE BUSINESSES' OR DISCUSS OR CONSIDER THE ACQUISITION BY THE COUNTY OF REAL PROPERTY FOR A PUBLIC PURPOSE, OR THE DISPOSITION OF PUBLICLY HELD REAL PROPERTY, WHERE DISCUSSION IN AN OPEN MEETING WOULD ADVERSELY AFFECT THE BARGAINING POSITION AND NEGOTIATING STRATEGY OF THE PUBLIC BODY, AND 3) PURSUANT TO 2.2-3711(A)(1), CODE OF VIRGINIA, 1950, AS AMENDED. RELATING TO THE PERFORMANCE OF THE CLERK TO THE On motion of Ms. Haley, seconded by Mr. Winslow, the Board went into closed session 1) pursuant to § 2.2-3711(A)(5), Code of Virginia, 1950, as amended, to discuss or consider prospective businesses or industries or the expansion of existing businesses or industries where no previous announcement has been made of the businesses' or industries' interest in locating or expanding their facilities in the community, 2) pursuant to § 2.2-3711(A)(3), Code of Virginia, 1950, as amended, to discuss or consider the acquisition by the county of real property for a public purpose, or the disposition of publicly held real property, where discussion in an open meeting would adversely affect the bargaining position and negotiating strategy of the public body, and 3) pursuant to 2.2-3711(A)(1), Code of Virginia, 1950, as amended, relating to the performance of the Clerk to the Board. Ayes: Holland, Winslow, Ingle, Carroll and Haley. Nays: None. Reconvening: On motion of Mr. Winslow, seconded by Mr. Ingle, the Board adopted the following resolution: 21-679 10/27/2021 On motion of Mr. Winslow, seconded by Ms. Haley, the Board voted to recess to Room 502 where it would vote to go into closed session. LAyes: Holland, Winslow, Ingle, Carroll and Haley. Nays: None. 6. CLOSED SESSION 6.A. CLOSED SESSION 1) PURSUANT TO § 2.2 - VIRGINIA. 1950, AS AMENDED, TO DISCU OR INDUSTRIES OR THE EXPAt INDUSTRIES WHERE NO PREVI SADE OF THE BUSINESSES' OR DISCUSS OR CONSIDER THE ACQUISITION BY THE COUNTY OF REAL PROPERTY FOR A PUBLIC PURPOSE, OR THE DISPOSITION OF PUBLICLY HELD REAL PROPERTY, WHERE DISCUSSION IN AN OPEN MEETING WOULD ADVERSELY AFFECT THE BARGAINING POSITION AND NEGOTIATING STRATEGY OF THE PUBLIC BODY, AND 3) PURSUANT TO 2.2-3711(A)(1), CODE OF VIRGINIA, 1950, AS AMENDED. RELATING TO THE PERFORMANCE OF THE CLERK TO THE On motion of Ms. Haley, seconded by Mr. Winslow, the Board went into closed session 1) pursuant to § 2.2-3711(A)(5), Code of Virginia, 1950, as amended, to discuss or consider prospective businesses or industries or the expansion of existing businesses or industries where no previous announcement has been made of the businesses' or industries' interest in locating or expanding their facilities in the community, 2) pursuant to § 2.2-3711(A)(3), Code of Virginia, 1950, as amended, to discuss or consider the acquisition by the county of real property for a public purpose, or the disposition of publicly held real property, where discussion in an open meeting would adversely affect the bargaining position and negotiating strategy of the public body, and 3) pursuant to 2.2-3711(A)(1), Code of Virginia, 1950, as amended, relating to the performance of the Clerk to the Board. Ayes: Holland, Winslow, Ingle, Carroll and Haley. Nays: None. Reconvening: On motion of Mr. Winslow, seconded by Mr. Ingle, the Board adopted the following resolution: 21-679 10/27/2021 WHEREAS, the Board of Supervisors has this day adjourned into Closed Session in accordance with a formal vote of the Board and in accordance with the provisions of the Virginia Freedom of Information Act; and WHEREAS, the Virginia Freedom of Information Act effective July 1, 1989 provides for certification that such Closed Session was conducted in conformity with law. NOW, THEREFORE BE IT RESOLVED, the Board of Supervisors �l does hereby certify that to the best of each member's J knowledge, i) only public business matters lawfully exempted from open meeting requirements under the Freedom of Information Act were discussed in Closed Session to which this certification applies, and ii) only such business matters were identified in the motion by which the Closed Session was convened were heard, discussed or considered by the Board. No member dissents from this certification. Mr. Ingle: Aye. Mr. Carroll: Aye. Ms. Haley: Aye. Mr. Winslow: Aye. Mr. Holland: Aye. The Board then returned to the Public Meeting Room for the evening session. Mr. Holland reviewed the requirements for facial coverings and spatial distancing and requested all individuals in the Public Meeting Room to not congregate in groups. He stated all Board members have received copies of citizen comments posted to the online portal. (It is noted citizen comments received through the online portal are attached as Attachment A.) 8. INVOCATION The Honorable Chris Winslow, Clover Hill District Supervisor, gave the invocation. 9. PLEDGE OF ALLEGIANCE Eagle Scout Seth Jackson Miller led the Pledge of Allegiance to the Flag of the United States of America. 10. COUNTY ADMINISTRATION UPDATE 10.A. ELECTION PREPAREDNESS UPDATE Ms. Constance Hargrove, General Registrar and Director of Elections, provided the Board with an update on early voting and election preparedness. She reviewed current challenges such as a substantially increased workload due to permanent absentee voters; an increase in mail voters; staffing and managing satellite locations; and staff overtime and fatigue. 21-680 10/27/2021 (` Dr. Casey stated the county's approach is to defer to the ` websites managed by the Electoral Board or the State Board of Elections due to timing differences. 10.8. ADVANCED METERING PROJECT UPDATE Mr. Scott Morris, Assistant Director of Utilities, provided the Board with an update on the Advanced Metering Project. He first discussed the goals of advanced metering which include improved customer service, higher levels of insights by customers, improved operational controls, and enhanced environmental stewardship. He provided details of the ways advanced metering helps achieve those goals such as customer access to usage data, alerts for high consumption, and reduced carbon footprint through reduced vehicle usage. He reviewed the project timeline beginning in the spring of 2021 and going through 2024. He discussed notifications to customers which include postcards and door hangers. He shared a deployment map which offers real-time project schedule information. He displayed an example of the customer portal named EyeOnWater. He played a public service announcement video available on the project page at www.chesterfield.gov/advancedmetering. He stated information would also be pushed out through social media. He introduced Ms. Kathy Sobczak, Assistant Director of Utilities, with whom he is partnering on the project. 21-681 10/27/2021 She discussed the status of voting equipment and electronic pollbooks; precinct cages; staffing of polls; and training of officers, chiefs, and deputy chiefs. She shared statistics of early and absentee voting. She discussed the process for reporting results on Election Day. In response to Mr. Ingle's question relative to casting absentee ballots on Election Day, Ms. Hargrove stated those ballots could be placed in drop boxes at located polling places. In response to Mr. Ingle's question relative to whether personnel monitor the drop boxes to ensure the person is only dropping off their own ballot, Ms. Hargrove stated no one verifies that the individual is dropping off their own ballot. She stated the slot accommodates only one ballot at a time, and personnel with the ballot box would notice if the person was trying to drop off multiple ballots. Mr. Ingle stated the boxes are monitored, but personnel do not check anything else other than the ballot fits into the box and the person is not dropping multiple ballots. Ms. Hargrove stated that was correct. In response to Mr. Holland's question relative to whether the Chesterfield television station would be reporting election updates on Election Day, Ms. Hargrove stated she has not heard from Chesterfield, but she has heard from other local and national news outlets. (` Dr. Casey stated the county's approach is to defer to the ` websites managed by the Electoral Board or the State Board of Elections due to timing differences. 10.8. ADVANCED METERING PROJECT UPDATE Mr. Scott Morris, Assistant Director of Utilities, provided the Board with an update on the Advanced Metering Project. He first discussed the goals of advanced metering which include improved customer service, higher levels of insights by customers, improved operational controls, and enhanced environmental stewardship. He provided details of the ways advanced metering helps achieve those goals such as customer access to usage data, alerts for high consumption, and reduced carbon footprint through reduced vehicle usage. He reviewed the project timeline beginning in the spring of 2021 and going through 2024. He discussed notifications to customers which include postcards and door hangers. He shared a deployment map which offers real-time project schedule information. He displayed an example of the customer portal named EyeOnWater. He played a public service announcement video available on the project page at www.chesterfield.gov/advancedmetering. He stated information would also be pushed out through social media. He introduced Ms. Kathy Sobczak, Assistant Director of Utilities, with whom he is partnering on the project. 21-681 10/27/2021 Mr. Winslow stated he volunteered to participate in the pilot program and he looked forward to the time and money savings for the Utilities Department. 10.C. OTHER COUNTY ADMINISTRATION UPDATES • Dr. Casey announced the county has been awarded a Cultural Excellence Award for Diversity, Equity, and Inclusion (DE&I) practices. He stated receiving this award means i the county is among the top employers, both public and J private, in the nation according to county employees, which makes it an even greater honor. • Ms. Jennifer Hayek, Library Branch Manager for Central Library, expressed gratitude for the support of Libraries' makerspace efforts. She discussed the partnership with the FIRST Robotics LibraryBots. She introduced Ms. Kasey Tross to provide more details about the team. Ms. Kasey Tross stated the LibraryBots are a county community because they are not tied to any one school. She further stated if a person lives in Chesterfield, the LibraryBots are their team. She provided details of FIRST Robotics teams throughout the county and stated the goal is to have a team in every school. She described the benefits of being a FIRST team member. She thanked the Board for the opportunity to share about the team. 3.G. CONSTITUENT SERVICES/LEGISLATIVE UPDATE Mr. Matt Harris announced the creation of the Office of Constituent Services which has been formed utilizing existing resources. He introduced Mr. Dave Goode, Constituent Services Administrator, to provide details about the new office. Mr. Goode provided details of initiatives already under way to assist Board members. He stated staff has begun to use district -specific contact information for use on Board members' behalf. He further stated staff is taking a more active role in the planning of community meetings and other functions to help Board members engage with the public. He stated staff is developing ideas to provide Board members with a more interactive and informative online presence. He announced Ms. Natalie Spillman is the new Intergovernmental Relations Administrator and is a part of the Office of Constituent Services. He stated the office will continue to maintain compliance with the Virginia Freedom of Information Act and promote transparency in all cases. He further stated the priority will be relationships, and the Office of Constituent Services will benefit the Board as well as the community. He then introduced Ms. Spillman to provide the Board with an overview of the county's Draft 2022 Legislative Program. Ms. Spillman stated the effectiveness of the county to identify, advocate, influence, and coordinate legislative and 21-682 10/27/2021 budget proposals is a direct correlation to the county's relationships with the delegation, regional and state peers, external organizations and associations, members of the Board, staff, and our community. She reviewed the 2022 legislative backdrop which includes a new governor, lieutenant governor, and possibly a new attorney general and delegates. She discussed the county's guiding principles which establish the strategic direction for the county's position and prove extremely helpful for making decisions and reacting quickly. ( She stated as staff analyzes legislation that has been introduced, they will ensure anything presented does not interfere with the Blueprint Chesterfield strategic framework. She provided a slide of the county's longstanding legislative priorities to be adopted with the legislative program, which are K-12 education; local authority; unfunded mandates and cost shifts; and transportation funding. She began a review of the draft advocacy topics identified as areas of focus, the first of which is revenue sharing. She stated the state is delaying funding to 2027/2028. She further stated the revenue sharing program has been extremely beneficial to the county to fund priority projects. She stated it is in the county's best interest to see this funding not delay. She further stated the county must monitor this topic to ensure this revenue source is not at risk to further erode or be eliminated. Mr. Winslow stated the loss of funding for five years or more is alarming. He noted the loss of a source of revenue is akin to another unfunded mandate. Ms. Spillman continued her review of draft advocacy topics including the Fall Line Trail; Compensation Board funding; Greater Richmond Convention Center; communications tax; out - of -compliance inmates; local land use authority; water quality; streamlining required advertising for public notice, public hearings, and public procurement; Virginia Employment Commission locality data; and school topics. Mr. Holland requested staff to work with Schools on coordination of legislative topics and priorities. Ms. Spillman provided the Board with a calendar of events leading up to the 2022 General Assembly Session. She discussed next steps, which include working on a communications strategy to inform the legislative delegation about important county updates, sharing opportunities for them to engage and connect with the community, and revamping the county's online presence. 11. BOARD MEMBER REPORTS Ms. Haley shared that she and fellow Board members had the opportunity to participate as judges in the Treasurer's Office Halloween decorating contest. She thanked volunteers who have helped through the years with the Midlothian Parade and Midlothian Festival and acknowledged that many people were disappointed about there not being a parade this year. She recognized the Midlothian Moms group for putting on a fabulous festival this year. She reported on her recent visit to Fire Station 9 on Buford Road and her opportunity to go up 100 feet in the air in a bucket truck. She expressed appreciation and 21-683 10/27/2021 respect for fire personnel for their commitment and service to citizens. Mr. Ingle reported on his participation in a Homes for Heroes dedication where veteran Lance Corporal Ellis and his family were gifted a home in the Bermuda District. He stated Lance Corporal Ellis was humbled and overwhelmed, and it was an honor and a blessing to be there. He also reported on his participation in the Parks and Recreation Trunk or Treat at the county fairgrounds which attracted over 12,000 j participants. Mr. Carroll reported on his participation in the Trunk or Treat event which put smiles on many faces. He also reported on his opportunity to attend a fundraiser for the K9 Association which helps defray the cost of care and upkeep for retired law enforcement dogs. Mr. Winslow reported on the recent community meeting for the Genito/288 Special Focus Area Plan and he encouraged residents to watch the presentation at www.chesterfield.gov/5465/Genito288-Special-Focus-Area and submit comments through the end of December. He discussed the growing sports tourism industry and the positive economic impact it has on the county. Mr. Holland report on his participation in Trunk or Treat. He also reported on the Treasurer's Office Halloween decorating contest and expressed appreciation for having fun while serving the citizens of the county. He offered condolences to the families of former Planning Commissioner Dr. Edgar Wallin, Police Detective Rich Regan, and Mental Health Support Services employee Ms. Rose Ogle. 12. RESOLUTIONS AND SPECIAL RECOGNITIONS 12.A. RESOLUTION RECOGNIZING BOY SCOUT SETH JACKSON MILLER UPON ATTAINING THE RANK OF EAGLE SCOUT Ms. Liz Hart introduced Eagle Scout Seth Jackson Miller, who was present to receive the resolution. On motion of Mr. Holland, seconded by Ms. Haley, the Board adopted the following resolution: WHEREAS, the Boy Scouts of America was incorporated by Mr. William D. Boyce on February 8, 1910, and was chartered by Congress in 1916; and WHEREAS, the Boy Scouts of America was founded to build character, provide citizenship training and promote physical fitness; and WHEREAS, after earning at least 21 merit badges in a wide variety of skills including leadership, service and outdoor life, serving in a leadership position in a troop, carrying out a service project beneficial to their community, being active in the troop, demonstrating Scout spirit, and living up to the Scout Oath and Law, Mr. Seth Jackson Miller, of Troop 21-684 10/27/2021 2842, sponsored by Chesterfield Baptist Church, has accomplished those high standards of commitment and has reached the long -sought goal of Eagle Scout, which is received by only four percent of those individuals entering the Scouting movement; and WHEREAS, growing through his experiences in Scouting, learning the lessons of responsible citizenship, and endeavoring to prepare himself for a role as a leader in society, Seth has distinguished himself as a member of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 27th day of October 2021, publicly recognizes Mr. Seth Jackson Miller, extends congratulations on his attainment of Eagle Scout, and acknowledges the good fortune of the county to have such an outstanding young man as its citizen. Ayes: Holland, Winslow, Ingle, Carroll and Haley. Nays: None. Mr. Winslow presented the executed resolution and patch to Mr. Miller, accompanied by his parents, congratulated him on his outstanding achievements, and wished him well in future endeavors. Mr. Miller provided details of his Eagle Scout project and expressed appreciation to his parents and others for their support. 12.B. RESOLUTION RECOGNIZING MR. JOHN HOWE, INFORMATION SYSTEMS TECHNOLOGY DEPARTMENT, UPON HIS RETIREMENT Mr. Barry Condrey, Chief Information Officer, introduced Mr. John Howe, who was present to receive the resolution. On motion of Mr. Winslow, seconded by Mr. Ingle, the Board adopted the following resolution: WHEREAS, Mr. John Howe will retire from the Chesterfield County Information Systems Technology Department on November 1, 2021 after providing 36 years of quality service to the citizens of Chesterfield County; and WHEREAS, Mr. Howe has faithfully served the county in the capacity of part time Data Control Technician, full time Data Control Technician, Computer Operator, Senior Computer Operator, Programmer, Senior Programmer, Lead Analyst Programmer and Specialist; and WHEREAS, Mr. Howe served as Chairman of the Management Services Quality Council, and was a member of the IST Department Quality Council where he served as Chairman for Goal Team One; and WHEREAS, Mr. Howe played a key role in the Y2K conversion and the IST Mainframe Relocation Team, which was responsible 21-685 10/27/2021 for moving the mainframe from the Rose Building to the current IST location; and WHEREAS, Mr. Howe was a graduate of the Total Quality Improvement Program and the Dale Carnegie Institute; and WHEREAS, Mr. Howe participated in the C -FIT Program by creating the Virtual 5K series and served as instructor for the Yoga program; and )\ WHEREAS, Mr. Howe has supported Public Safety Applications V for the past 30 years and has written many applications to support the Emergency Communications Center, Sheriff's Department, Fire Department, Commonwealth Attorney's Office and the Police Department; and WHEREAS, Mr. Howe participated in the Bike for Blue and the Law Enforcement Special Olympics Torch Run sponsored by the Chesterfield County Police Department and Sheriff's Department; and WHEREAS, Mr. Howe led the first Chesterfield County project team that conducted the Criminal Justice Information System FBI Audit; and WHEREAS, Mr. Howe has performed as coach and worked with Chesterfield County Area Six Special Olympics for 22 years, serving as a unified partner playing alongside athletes with intellectual disabilities and because of his dedication was nominated and selected as a finalist for Volunteer of the Year; and WHEREAS, Mr. Howe was responsible for initiating, shopping and delivering food items for the CCHASM IST Thanksgiving Meal Program and provided the same quality service for the Chesterfield County Christmas Mother Program by shopping and delivering gifts to our sponsored families; and WHEREAS, Mr. Howe assisted with the administration of vaccination clinics in the county. NOW, THEREFORE, BE IT RESOLVED, that the Chesterfield County Board of Supervisors, this 27th day of October 2021, publicly recognizes Mr. John Howe, and extends on behalf of its members and the citizens of Chesterfield County, appreciation for his service to the county, congratulations upon his retirement, and best wishes for a long and happy retirement. AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented to Mr. Howe, and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County. Ayes: Holland, Winslow, Ingle, Carroll and Haley. Nays: None. Mr. Holland presented the executed resolution to Mr. Howe, accompanied by members of his family, expressed appreciation 21-686 10/27/2021 for his distinguished service and contributions to the county, and wished him a happy retirement. Dr. Casey presented Mr. Howe with an engraved brick, expressed appreciation for his exceptional and faithful service to the county, and wished him well in his retirement. Mr. Howe thanked the Board of Supervisors for the special recognition and kind sentiments. A standing ovation followed 21-687 10/27/2021 12.C. RESOLUTION RECOGNIZING MRS. SHERI SWINEFORD, INFORMATION SYSTEMS TECHNOLOGY DEPARTMENT, UPON HER RETIREMENT Mr. Barry Condrey introduced Mrs. Sheri Swineford, who was present to receive the resolution. On motion of Mr. Winslow, seconded by Ms. Haley, the Board adopted the following resolution: WHEREAS, Mrs. Sheri Swineford will retire from the Chesterfield County Information Systems Technology Department on November 1, 2021 after providing 29 years of quality service to the citizens of Chesterfield County; and WHEREAS, Mrs. Swineford has faithfully served the county in the capacity of Commercial Plans Review Secretary for the Building Inspection's Department, and Administrative Secretary and Administrative Assistant for the Information Systems Technology Department; and WHEREAS, Mrs. Swineford served as Vice President of the International Association of Administrative Professionals in 2009, and recently as Vice President of the Work Life Balance Committee; and WHEREAS, Mrs. Swineford served on IST's first Quality Council Team, in June 1994, and in 2001 graduated from the Total Quality Improvement Program and received the Technology Generalist Certificate in 2014; and WHEREAS, Mrs. Swineford served as a member of the Chesterfield County Employee Association and also served as the IST Employee Association Gift Chairman for many years; and WHEREAS, Mrs. Swineford assisted with the Christmas Mother Program by shopping for families within our community, and she assisted the Aging and Disability Services Department with their Telephone Reassurance program; and WHEREAS, Mrs. Swineford was a member of the Change Management team, and played a vital role during her capacity as team secretary; and WHEREAS, Mrs. Swineford served as Records Management Liaison and recently assisted with the Records Destruction Project for all county departments; and 21-687 10/27/2021 WHEREAS, Mrs. Swineford has served as Payroll Liaison for the last twelve years, ensuring accurate and timely entries each payroll period; and WHEREAS, Mrs. Swineford managed the support for front lobby staff ensuring the necessary coverage for IST's building security; and WHEREAS, Mrs. Swineford has established and maintained an effective working relationship with her co-workers, management, and user community, and possesses traits and J practices that equip her to address customer needs and foster a positive experience; and WHEREAS, Mrs. Swineford has received many accolades over the years for her professionalism, creative ideas and on-time delivery for project requests; and WHEREAS, Chesterfield County and the Board of Supervisors will miss Mrs. Swineford's diligent service. NOW, THEREFORE, BE IT RESOLVED, that the Chesterfield County Board of Supervisors, this 27th day of October 2021, publicly recognizes Mrs. Sheri Swineford, and extends on behalf of its members and the citizens of Chesterfield County, appreciation for her service to the county, congratulations upon her retirement, and best wishes for a long and happy retirement. AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented to Mrs. Swineford, and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County. Ayes: Holland, Winslow, Ingle, Carroll and Haley. Nays: None. Mr. Holland presented the executed resolution to Mrs. Swineford, accompanied by members of her family, expressed appreciation for her valuable service and contributions to the county, and wished her a happy retirement. Dr. Casey presented Mrs. Swineford with an engraved brick, expressed appreciation for her exceptional and faithful service to the county, and wished her well in her retirement. Mrs. Swineford thanked the Board of Supervisors for the special recognition and kind sentiments. A standing ovation followed 13. NEW BUSINESS j) 13.A. APPOINTMENTS 13.A.1. GRTC TRANSIT SYSTEM BOARD OF DIRECTORS On motion of Mr. Winslow, seconded by Ms. Haley, the Board nominated and reappointed Mr. Gary Armstrong, Mr. Daniel Smith 21-688 10/27/2021 and Mr. Ian Millikan to serve on the GRTC Board of Directors, whose terms are effective October 21, 2021, and expire October 20, 2022. And, further, the Board authorized the County Administrator or his designee to appear at the annual meeting and vote on behalf of the county for the GRTC Directors appointed by the Chesterfield County Board of Supervisors and by the Richmond City Council. Ayes: Holland, Winslow, Ingle, Carroll and Haley. Nays: None. 13.A.2. COUNTY SUPPLEMENTAL RETIREMENT PLAN On motion of Ms. Haley, seconded by Mr. Winslow, the Board nominated and appointed Mr. Christopher "Matt" Harris to serve on the Chesterfield County Supplemental Retirement Plan Board, whose term is effective November 1, 2021 and at the pleasure of the Board. Ayes: Holland, Winslow, Ingle, Carroll and Haley. Nays: None. 13.A.3. COMMUNITY CRIMINAL JUSTICE BOARD On motion of Ms. Haley, seconded by Mr. Ingle, the Board nominated and appointed the Honorable Lynn S. Brice to serve as the Circuit Court Judge representative on the Community Criminal Justice Board, whose term is effective immediately and expires June 30, 2022. Ayes: Holland, Winslow, Ingle, Carroll and Haley. Nays: None. 13.A.4. RIVERSIDE REGIONAL JAIL AUTHORITY On motion of Ms. Haley, seconded by Mr. Winslow, the Board nominated and appointed Mr. David Goode to serve as a staff alternate on the Riverside Regional Jail Authority, whose term is effective immediately and expires June 30, 2022. And, further, the Board adopted the following resolution: WHEREAS, Chapter 726 of the 1990 Acts of Assembly created the Riverside Regional Jail Authority (the "Authority"), which legislation was amended by Chapter 228 of the 1993 Acts of Assembly, Chapters 642 and 675 of the 1999 Acts of Assembly, and Chapter 229 of the 2014 Acts of Assembly; and WHEREAS, the Board of the Authority consists of the sheriff from each member jurisdiction and one additional member (plus an alternate, if desired) from the jurisdiction appointed by the governing body for a four-year term; and WHEREAS, the terms of the member and alternate appointed by the governing bodies expire June 30, 2022; and 21-689 10/27/2021 WHEREAS, due to the retirement of Ms. Mary Ann Curtin, there is a need to fill the remainder of her unexpired term as alternate member. NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Chesterfield County that Mr. David Goode is appointed as an alternate member of the Board of the Riverside Regional Jail Authority, for a term beginning October 27, 2021, and ending June 30, 2022. Ayes: Holland, Winslow, Ingle, Carroll and Haley. J Nays: None. 13.A.5. RICHMOND REGION TOURISM BOARD On motion of Mr. Ingle, seconded by Ms. Haley, the Board nominated and appointed Mr. Robert Smet to serve as a staff alternate on the Richmond Region Tourism Board, whose term is effective December 1, 2021 and expires December 31, 2023. Ayes: Holland, Winslow, Ingle, Carroll and Haley. Nays: None. 13.8. CONSENT ITEMS 13.8.1. ADOPTION OF RESOLUTIONS 13.B.1.a. RESOLUTION RECOGNIZING CORPORAL LAWRENCE W. "WATT" RUSSELL, POLICE DEPARTMENT, UPON HIS RETIREMENT On motion of Ms. Haley, seconded by Mr. Winslow, the Board adopted the following resolution: WHEREAS, Corporal Lawrence W. "Watt" Russell retired from the Chesterfield County Police Department on August 1, 2021 after providing nearly 30 years of quality service to the residents of Chesterfield County; and WHEREAS, Corporal Russell faithfully served the county as a Patrol Officer, Senior Police Officer, Master Police Officer, Master Detective, Career Detective and Corporal; and WHEREAS, during his tenure, Corporal Russell has served as a School Resource Officer, Internal Affairs Detective, Crime Solvers Detective, Background Detective and Criminal Investigations Property Detective; and WHEREAS, Corporal Russell has also served as a General Instructor and as a member of the Special Response Unit; and WHEREAS, Corporal Russell and his fellow co-workers in the Human Resources Division were presented with a Unit Citation Award for their combined intensive efforts to significantly decrease the number of police officer vacancies, whereby over 400 applications were processed and all testing, interviewing and background investigations were completed 21-690 10/27/2021 within a six-month period that culminated in the largest recruit academy in sixteen years; and WHEREAS, Corporal Russell was presented with a Life Saving Award for performing CPR on a nursing home resident until rescue personnel arrived; and WHEREAS, Corporal Russell was recognized with a Chief's Commendation for assisting with the apprehension of a criminal group responsible for larcenies and arsons in the county as well as several burglaries in a neighboring jurisdiction; and WHEREAS, Corporal Russell received a Chief's Commendation for assisting with the exhaustive investigation and identification of suspects who crashed a stolen van into the entrance of L.C. Bird High School, causing $300,000 in damage; and WHEREAS, Corporal Russell was recognized with a Unit Citation as a member of the Crimes Against Property Unit for achieving a case clearance rate that surpassed the national average, and the committee, recognizing a connection between property crimes and opioid addiction, offered arrested addicts recovery resources in hopes of reducing future crimes; and WHEREAS, Corporal Russell was presented with an Achievement Award for diligently working to identify, monitor and arrest a suspect involved in multiple larceny cases; and WHEREAS, Corporal Russell has provided the department with many years of loyal and dedicated service, and he has received numerous letters of commendation, thanks and appreciation for services rendered; and WHEREAS, Chesterfield County and the Board of Supervisors will miss Corporal Russell's diligent service. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 27th day of October 2021, publicly recognizes Corporal Lawrence W. "Watt" Russell and extends on behalf of its members and the residents of Chesterfield County, appreciation for his service to the county, congratulations upon his retirement, and best wishes for a long and happy retirement. Ayes: Holland, Winslow, Ingle, Carroll and Haley. Nays: None. 21-691 10/27/2021 WHEREAS, Corporal Russell has been recognized as an unspoken leader among his peers; and WHEREAS, Corporal Russell is recognized for his strong work ethic, his teamwork, and excellent communications and human relations skills, all of which he has utilized within the department and in assisting residents during his career; and WHEREAS, Corporal Russell has provided the department with many years of loyal and dedicated service, and he has received numerous letters of commendation, thanks and appreciation for services rendered; and WHEREAS, Chesterfield County and the Board of Supervisors will miss Corporal Russell's diligent service. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 27th day of October 2021, publicly recognizes Corporal Lawrence W. "Watt" Russell and extends on behalf of its members and the residents of Chesterfield County, appreciation for his service to the county, congratulations upon his retirement, and best wishes for a long and happy retirement. Ayes: Holland, Winslow, Ingle, Carroll and Haley. Nays: None. 21-691 10/27/2021 13.B.1.b. RESOLUTION RECOGNIZING MRS. BRIDGET A. BRANCH, EMERGENCY COMMUNICATIONS CENTER, UPON HER RETIREMENT On motion of Ms. Haley, seconded by Mr. Winslow, the Board adopted the following resolution: WHEREAS, Mrs. Bridget A. Branch began her public service with the County as a Police Dispatcher on August 5, 1991 in the Emergency Communications Center, and faithfully served Chesterfield County for over 30 years until October 1, 2021; and WHEREAS, Mrs. Branch was able to adapt to the ever- changing environment and growth within Chesterfield County and the Emergency Communications Center including the Consolidation of the Emergency Communications Center, upgrades of the enhanced 9-1-1 system, county's radio system, and Computer -Aided Dispatch System throughout her career; and WHEREAS, Mrs. Branch has significantly impacted Emergency Communications by serving in a multitude of positions during her career to include Dispatcher, Cross -trained Dispatcher, Communications Training Officer, Lead Dispatcher, Assistant Shift Supervisor, Shift Supervisor, Quality Assurance Coordinator, Operations Support Manager and Accreditation Manager during her thirty years; and WHEREAS, Mrs. Branch was a team member of the initial four -zone radio project along with the first public safety radio system replacement project, she assisted with the implementation and training of the first new CAD system, new a Digital Recording System, and the ECC TeleStaff scheduling y system; and •/ WHEREAS, Mrs. Branch served on the Emergency Communications Quality Council for several years as well as facilitating the Teletype Process Action Team and helped develop the first ECC Career Development Program; and WHEREAS, Mrs. Branch remained certified as an Emergency Medical Technician, DCJS Instructor and Emergency Medical Dispatch Instructor for many years; and WHEREAS, Mrs. Branch managed and revamped several aspects of the Quality Assurance and Emergency Medical Dispatch programs; and WHEREAS, Mrs. Branch managed the CALEA Accreditation program for the department, which entailed maintaining compliance with over 200 standards and coordinating two on- site assessments resulting in two reaccreditation awards; and WHEREAS, Mrs. Branch has displayed a helpful, courteous, and caring attitude while working with internal and external customers by providing a high level of commitment to her work performance as a thorough and conscientious employee; and WHEREAS, Mrs. Branch has provided the Emergency Communications Center and Chesterfield County with many years of loyal and dedicated service; and 21-692 10/27/2021 WHEREAS, Chesterfield County and the Board of Supervisors thank Mrs. Branch for her diligent service. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 27th day of October 2021, recognizes Mrs. Bridget A. Branch, and extends on behalf of its members and the citizens of Chesterfield County, appreciation for her service to the county, congratulations (/ upon her retirement, and best wishes for a long and happy W retirement. Ayes: Holland, Winslow, Ingle, Carroll and Haley. Nays: None. 13.B.1.c. RESOLUTION RECOGNIZING MR. THOMAS J. PAGE, DEPARTMENT OF JUVENILE JUSTICE SERVICES UPON HIS RETIREMENT On motion of Ms. Haley, seconded by Mr. Winslow, the Board adopted the following resolution: WHEREAS, Mr. Thomas James Page retired from the Chesterfield County Juvenile Detention Home on October 1, 2021, after dedicating over 25 years of service to the most WHEREAS, Mr. Page has been an invaluable resource to other Virginia detention centers, sharing his knowledge and expertise in the field of detention; and WHEREAS, Mr. Page was instrumental in implementing and developing innovative new programs, the Home Incarceration and Weekend Community Service Program, providing alternatives to secure detention; and WHEREAS, Mr. Page as the Home Incarceration Program Supervisor, worked with program participants and their families to ensure that court -involved youth are afforded an opportunity to remain in their homes, schools and communities as an alternative to secure detention without compromising public safety or personal accountability; and WHEREAS, Mr. Page as Program Administrator forged valuable and trusting relationships with court officials, Court Services' Unit staff, law enforcement, school personnel and parents to ensure the success of juvenile residents while providing guidance and support to the staff he supervised. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes Mr. Thomas James Page 21-693 10/27/2021 vulnerable citizens of Chesterfield County; and WHEREAS, Mr. Page has faithfully served the County in the capacity of Home Incarceration Supervisor and Program Administrator for the Chesterfield Department of Juvenile Justice Services; and WHEREAS, Mr. Page has provided court -involved youth and their families with support, guidance, and compassionate supervision; and WHEREAS, Mr. Page has been an invaluable resource to other Virginia detention centers, sharing his knowledge and expertise in the field of detention; and WHEREAS, Mr. Page was instrumental in implementing and developing innovative new programs, the Home Incarceration and Weekend Community Service Program, providing alternatives to secure detention; and WHEREAS, Mr. Page as the Home Incarceration Program Supervisor, worked with program participants and their families to ensure that court -involved youth are afforded an opportunity to remain in their homes, schools and communities as an alternative to secure detention without compromising public safety or personal accountability; and WHEREAS, Mr. Page as Program Administrator forged valuable and trusting relationships with court officials, Court Services' Unit staff, law enforcement, school personnel and parents to ensure the success of juvenile residents while providing guidance and support to the staff he supervised. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes Mr. Thomas James Page 21-693 10/27/2021 and extends on behalf of its members and the citizens of Chesterfield County, appreciation for his years of exemplary and loyal service to the county, congratulations upon his retirement, and best wishes for a long and happy retirement. Ayes: Holland, Winslow, Ingle, Carroll and Haley. Nays: None. 13.B.1.d. RESOLUTION RECOGNIZING MS. WANDA REID, MENTAL HEALTH SUPPORT SERVICES, UPON HER RETIREMENT On motion of Ms. Haley, seconded by Mr. Winslow, the Board adopted the following resolution: WHEREAS, Ms. Wanda G. Reid was hired by Chesterfield County Mental Health Support Services on February 19, 2001 and retired effective October 1, 2021; and WHEREAS, Ms. Reid served her entire career as a PRS Mental Health Case Manager providing specialized care to individuals in need; and WHEREAS, Ms. Reid is a Registered Music Therapist and provided instruction in the therapeutic art of music and recovery to members of Chester House Psychosocial Rehabilitation Services Program; and WHEREAS, Ms. Reid was an active participant in the CSB Consumer Recovery Conferences and provided mental health recovery enhancements within the PRS Case Management program; and i WHEREAS, Ms. Reid took a lead advocacy role for individuals being displaced from mobile homes by collaborating with the Jeff Davis Highway Association and assisted with locating affordable housing; and WHEREAS, Ms. Reid continued housing advocacy efforts including participating on the CSB Housing Committee; and WHEREAS, Ms. Reid had collaborative partnerships with Chester House counselors to provide healthy living workshops, create the Pathway to Recovery group as well as a walking group for members; and WHEREAS, Ms. Reid attended numerous American Sign Language courses to advance her knowledge and ability to assist individuals with deaf and hard of hearing conditions; and WHEREAS, Ms. Reid assisted in the formation of the Chesterfield CSB Consumer Art Committee, facilitated consumer art shows, and participated in displaying individuals' artwork throughout the Rogers Building; and WHEREAS, Ms. Reid initiated the successful creation of a sub -group of case managers within the MH Case Management program with the goal of streamlining multiple work demands and responsibilities to utilize the strengths of each provider to better serve individuals; and 21-694 10/27/2021 WHEREAS, Ms. Reid achieved the Case Manager II position by demonstrating and meeting higher career objectives in the PRS Case Management Career Ladder; and WHEREAS, Ms. Reid will be greatly missed by the individuals she served and coworkers and staff as well. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 27th day of October 2021, (W recognizes the outstanding contributions of Ms. Wanda G. Reid and extends appreciation, on behalf of its members and the citizens of Chesterfield County, for 20 years of service, congratulations upon her retirement, and best wishes for a long, happy, and healthy retirement. Ayes: Holland, Winslow, Ingle, Carroll and Haley. Nays: None. 13.B.1.e. RESOLUTION RECOGNIZING MS. JANET SETCHEL, MENTAL HEALTH SUPPORT SERVICES, UPON HER RETIREMENT On motion of Ms. Haley, seconded by Mr. Winslow, the Board adopted the following resolution: WHEREAS, Ms. Janet Setchel was hired by Chesterfield County Mental Health Support Services on October 7, 1996 and will retire November 1, 2021; and WHEREAS, Ms. Setchel first served as the Secretary to the ID Residential Services, Service Coordination and Day Support programs; and WHEREAS, Ms. Setchel was promoted to Administrative Secretary to ID Residential Services on December 3, 2005; and WHEREAS, Ms. Setchel provided administrative support to over 13 group homes, apartment clusters, Intermediate Care Facilities, and In -Home programs; and WHEREAS, Ms. Setchel conducted accurate billing services that generated department wide revenue of $10 million; and WHEREAS, Ms. Setchel was instrumental in purchasing for residential programs and had a working relationship with over 30 vendors; and WHEREAS, Ms. Setchel assisted with the transition and move of the administrative office location from Corporate Hills to Moorefield Commons; and WHEREAS, Ms. Setchel maintained the training database and directory for over 200 residential staff and individuals; and WHEREAS, Ms. Setchel received her Quality Generalist Certificate in 2020; and 21-695 10/27/2021 WHEREAS, Ms. Setchel served as a Notary Public for the Commonwealth of Virginia providing services to ID Residential Services from 2006 - 2021; and WHEREAS, Ms. Setchel was a consistent source of assistance, knowledge and support and will be greatly missed by all those who worked with her. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors, this 27th day of October 2021, recognizes the outstanding contributions of Ms. Janet Setchel and extends appreciation, on behalf of its members and the citizens of Chesterfield County, for 25 years of service, congratulations upon her retirement, and best wishes for a long, happy, and healthy retirement. Ayes: Holland, Winslow, Ingle, Carroll and Haley. Nays: None. 13.B.1.f. RESOLUTION RECOGNIZING CORPORAL EDWARD P. H JR., POLICE DEPARTMENT, UPON HIS RETIREMENT On motion of Ms. Haley, seconded by Mr. Winslow, the Board adopted the following resolution: WHEREAS, Corporal Edward P. Harney, Jr. retired from the Chesterfield County Police Department on October 1, 2021 after providing over 32 years of quality service to the residents of Chesterfield County; and WHEREAS, Corporal Harney faithfully served the county as a Patrol Officer, Senior Police Officer, Master Police Officer, r/ Career Police Officer and Corporal; and WHEREAS, during his tenure, Corporal Harney also served as a Field Training Officer, D.A.R.E. Officer, Desk Officer, CAP Officer and School Resource Officer; and WHEREAS, Corporal Harney was a member of the Hostage Negotiation Team; and WHEREAS, Officer Harney was the recipient of the Medal of Valor, and Combat Ribbon for his actions in 1992 when he risked his life in order to apprehend an armed suspect who fired upon Officer Harney and a fellow officer and who repeatedly refused to surrender; and WHEREAS, Officer Harney showed great restraint by not returning fire out of concern for children and residents that were in the immediate area and, upon confrontation at a location away from citizens, the suspect was fatally wounded from the return fire of the officers; and WHEREAS, Officer Harney disregarded his own safety, exercised sound judgment in an extremely dangerous situation, and took swift, positive action to bring the situation to resolution; and 21-696 10/27/2021 WHEREAS, Corporal Harney was fluent in Spanish and was frequently called upon in situations where translation was essential to determine the level of police involvement that was needed; and WHEREAS, Corporal Harney was consistently recognized by his supervisors for taking time to mentor newer officers and to share his extensive knowledge and good judgment with them as well as with his peers; and �. WHEREAS, Corporal Harney is recognized for his excellent communications and human relations skills, his strong work ethic, and his teamwork, all of which he has utilized within the Police Department and in assisting residents of Chesterfield County during his career; and WHEREAS, Corporal Harney has received numerous letters of commendation, thanks and appreciation for services rendered; and WHEREAS, Corporal Harney has provided the Chesterfield County Police Department with many years of loyal and dedicated service; and WHEREAS, Chesterfield County and the Board of Supervisors 21-697 10/27/2021 will miss Corporal Harney's diligent service. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes Corporal Edward P. Harney, Jr. and extends on behalf of its members and the residents of Chesterfield County, appreciation for his service to the county, congratulations upon his retirement, and best wishes for a long and happy retirement. Ayes: Holland, Winslow, Ingle, Carroll and Haley. Nays: None. 13.B.1.g. RESOLUTION SUPPORTING CONSTRUCTION OF THE ASHLAKE CROSSING APARTMENTS AT 7420 ASHLAKE PKWY, USING LOW INCOME HOUSING TAX CREDITS ISSUED BY VIRGINIA HOUSING UNDER THEIR REVITALIZATION AREA DESIGNATION On motion of Ms. Haley, seconded by Mr. Winslow, the Board adopted the following resolution: WHEREAS, PURSUANT TO Section 36-55.30:2.A of the Code of Virginia of 1950, as amended, the Board of Supervisors of the County of Chesterfield, Virginia, desires to designate the area described on Exhibit A attached hereto as a revitalization area: NOW, THEREFORE, BE IT HEREBY DETERMINED as follows: The above -referenced development is located on an area in need of revitalization in the County of Chesterfield, Virginia. The revitalization area is blighted, deteriorated, deteriorating or, if not rehabilitated, likely to deteriorate by reason that the buildings, improvements or other facilities 21-697 10/27/2021 in such area are subject to one or more of the following conditions: dilapidation; obsolescence; overcrowding; inadequate ventilation, light or sanitation; excessive land coverage; deleterious land use; or faulty or inadequate design, quality or condition; and private enterprise and investment are not reasonably expected, without assistance, to produce the construction or rehabilitation of decent, safe and sanitary housing and supporting facilities that will meet the needs of low and moderate income persons and families in such area and will induce other persons and families to live within such area and thereby create a desirable economic mix of residents in such area. NOW, THEREFORE, BE IT HEREBY RESOLVED that pursuant to Section 36-55.30:2.A of the Code of Virginia of 1950, as amended, the area is hereby designated as a revitalization area. Adopted by the Board of Supervisors of the County of Chesterfield, Virginia, on the 27th day of October, 2021. (It is noted a copy of Exhibit A is filed with the papers of this Board.) Ayes: Holland, Winslow, Ingle, Carroll and Haley. Nays: None. 13.B.1.h. VPSA BOND RESOLUTION On motion of Ms. Haley, seconded by Mr. Winslow, the Board adopted the following resolution: J RESOLUTION AUTHORIZING THE ISSUANCE OF GENERAL OBLIGATION SCHOOL BONDS OF THE COUNTY OF CHESTERFIELD, VIRGINIA, IN AN AGGREGATE PRINCIPAL AMOUNT NOT TO EXCEED $135,000,000, TO BE SOLD TO THE VIRGINIA PUBLIC SCHOOL AUTHORITY AND PROVIDING FOR THE FORM AND DETAILS THEREOF WHEREAS, the Chesterfield County School Board has, by resolution adopted on September 14, 2021, requested the Board of Supervisors (the "County Board") of the County of Chesterfield, Virginia (the "County"), to authorize the issuance of general obligation school bonds and consented to the issuance of such bonds; WHEREAS, the County Board held a public hearing, duly noticed, on September 22, 2021, on the issuance of general obligation school bonds in the estimated maximum principal amount of $135,000,000 in accordance with the requirements of Section 15.2-2606 of the Code of Virginia of 1950, as amended (the "Virginia Code"), to finance various capital improvements for the County's public school system, including but not limited to the design, acquisition, installation, construction and equipping of two Middle Schools, including the rebuild of Falling Creek Middle School and new construction of a Middle 21-698 10/27/2021 School in the 360 West area (collectively, the "School Projects"); WHEREAS, the County Board has determined that it is necessary and expedient to borrow an amount not to exceed $135,000,000 and to issue its general obligation school bonds (as hereinafter described, the "Bonds") to finance the School Projects and to pay related costs of issuance; WHEREAS, the Virginia Public School Authority ("VPSA") LW has offered to purchase the Bonds from the proceeds of certain bonds to be issued by VPSA in connection with its Stand Alone Bond Program (the "VPSA Bonds"), in accordance with the terms of a Bond Sale Agreement (the "Bond Sale Agreement"), between VPSA and the County, the form of which has been circulated in advance of this meeting of the County Board; WHEREAS, the Bond Sale Agreement shall indicate that the amount of proceeds requested from VPSA to finance the School Projects and pay related costs of issuance shall be (a) the sum of $130,500,000 or (b) such other amount as may be requested by the County in writing and approved by VPSA prior to VPSA's bond pricing (the "Proceeds Requested"); WHEREAS, VPSA's objective is to pay the County a purchase price for the Bonds that, in VPSA's judgment, reflects the market value of the Bonds (the "VPSA Purchase Price Objective"), taking into consideration such factors as the maximum principal amount of the Bonds, the amortization schedule requested by the County, the purchase price to be received by VPSA for the VPSA Bonds and other market conditions relating to the sale of the VPSA Bonds; and WHEREAS, such factors may result in the Bonds having a purchase price other than par, and consequently (a) the County may have to issue the Bonds in a principal amount that is greater or less than the Proceeds Requested in order to receive an amount of proceeds that is substantially equal to the Proceeds Requested or (b) if the maximum authorized principal amount of the Bonds set forth in Section 1 below does not exceed the Proceeds Requested by at least the amount of any discount, the purchase price to be paid to the County, given the VPSA Purchase Price Objective and market conditions, will be less than the Proceeds Requested; NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE COUNTY OF CHESTERFIELD, VIRGINIA: 1. Authorization of Bonds and Use of Proceeds. The County Board hereby determines that it is advisable and in the best interests of the County and its citizens to contract a debt and issue and sell its general obligation school bonds (the "Bonds") in an aggregate principal amount not to exceed $135,000,000 for the purpose of financing the School Projects and paying related costs of issuance. 2. Sale of the Bonds. It is determined to be in the best interests of the County to accept the offer of VPSA to purchase from the County, and to sell to VPSA, the Bonds at a price, determined by VPSA to be fair and accepted by the Chairman or 21-699 10/27/2021 Vice -Chairman of the County Board or the County Administrator, any of whom may act, that is substantially equal to the Proceeds Requested; except that the Bonds may not be sold for a purchase price lower than 95% of the Proceeds Requested. The Chairman and Vice -Chairman of the County Board, the County Administrator and such officer or officers of the County as any of them may designate, any of whom may act, are hereby authorized and directed to enter into the Bond Sale Agreement with VPSA, providing for the sale of the Bonds to VPSA. The Bond Sale Agreement shall be in substantially the form circulated in advance of this meeting of the County Board, which form is hereby approved, with such completions, omissions, insertions and changes not inconsistent with this Resolution as may be approved by the officer executing the Bond Sale Agreement, the execution of which shall constitute conclusive evidence of such officer's approval of any such completions, omissions, insertions and changes. 3. Details of the Bonds. The Bonds shall (a) be issued in fully registered form, dated the date of their issuance and delivery or such other earlier date requested by VPSA, (b) be issued initially as a single bond and designated "General Obligation School Bond, Series 2021" or such other designation as the County Administrator shall determine, (c) bear interest from their dated date payable semi-annually on dates to be selected by the County Administrator in consultation with VPSA (each an "Interest Payment Date"), and at the rates established in accordance with Section 4 of this Resolution, (d) mature or be payable in installments on dates (each a "Principal Payment Date") established in accordance with Section 4 of this Resolution, provided that the final Principal Payment Date occurs not later than December 31, 2042, and (e) be payable in amounts (the "Principal Installments") established in accordance with Section 4 of this Resolution, provided that the aggregate amount of Principal Installments shall not exceed $135,000,000. 4. Interest Rates and Principal Installments. The County Administrator is hereby authorized and directed to accept the interest rates on the Bonds established by VPSA, provided that the true interest cost of the Bonds does not exceed five percent (5.00%) per annum. The County Administrator is hereby authorized and directed to accept the Interest Payment Dates, the Principal Payment Dates and the amounts of the Principal Installments as may be determined by VPSA based on the final terms of the VPSA Bonds, subject to the parameters set forth in Section 3 of this Resolution. The execution and delivery of the Bonds as described in Section 8 hereof shall conclusively evidence that the final terms of the Bonds have been so accepted by the County Administrator as authorized by this Resolution. S. Form of the Bonds. The Bonds shall be initially issued in the form of a single, temporary typewritten bond substantially in the form attached hereto as Exhibit A, with such completions, omissions, insertions and changes not inconsistent with this Resolution as may be approved by the officers signing the Bonds, whose approval shall be evidenced conclusively by the execution and delivery of the Bonds. 21-700 10/27/2021 6. Payment; Paying Agent and Bond Registrar. The following provisions shall apply to the Bonds: (a) For as long as VPSA is the registered owner of the Bonds, all payments of principal, premium, if any, and interest on the Bonds shall be made in immediately available funds to VPSA, at or before 11:00 a.m. on the applicable Interest Payment Date, Principal Payment Date or date fixed for prepayment or redemption, or if such date is not a business day for banks in the Commonwealth of Virginia or for the Commonwealth of Virginia, then at or before 11:00 a.m. on the business day next succeeding such Interest Payment Date, Principal Payment Date or date fixed for prepayment or redemption. (b) All overdue payments of principal and, to the extent permitted by law, interest shall bear interest at the applicable interest rate or rates on the Bonds. (c) U.S. Bank National Association is designated as bond registrar and paying agent for the Bonds (the "Bond Registrar"). The County may, in its sole discretion, replace at any time the Bond Registrar with another qualified bank or trust company as successor Bond Registrar. The County shall give prompt written notice to VPSA of the appointment of any successor Bond Registrar. 8. Execution of the Bonds. The Chairman or Vice - Chairman of the County Board, either of whom may act, and the Clerk or any Deputy or Assistant Clerk of the County Board, any of whom may act, are authorized and directed to execute and deliver the Bonds and to affix the seal of the County thereto. 9. Pledge of Full Faith and Credit. For the prompt payment of the principal of and premium, if any, and interest on the Bonds as the same shall become due, the full faith and credit of the County are hereby irrevocably pledged, and in each year while any portion of the Bonds shall be outstanding there shall be levied and collected in accordance with law, at the same time and in the same manner as other taxes of the County are assessed, levied and collected, an annual ad valorem tax upon all taxable property within the County, over and above all other taxes, authorized or limited by law and without limitation as to rate or amount, sufficient to pay when due 21-701 10/27/2021 7. Prepayment or Redemption. The Principal Installments of the Bonds and the definitive bond(s) for which the Bonds held by VPSA may be exchanged will be subject to prepayment or redemption at the option of the County prior to their stated maturities in whole or in part, on any dates and at prices as shall be determined by VPSA and agreed to by the County Administrator, provided that the prepayment or redemption premium shall not exceed 3.00% of the principal amount thereof to be prepaid or redeemed. Notwithstanding the preceding provisions, the Bonds shall not be subject to prepayment or redemption prior to their stated maturities as described above without first obtaining the written consent of VPSA or the registered owner of the Bonds and complying with the applicable notice provisions of the Bond Sale Agreement. 8. Execution of the Bonds. The Chairman or Vice - Chairman of the County Board, either of whom may act, and the Clerk or any Deputy or Assistant Clerk of the County Board, any of whom may act, are authorized and directed to execute and deliver the Bonds and to affix the seal of the County thereto. 9. Pledge of Full Faith and Credit. For the prompt payment of the principal of and premium, if any, and interest on the Bonds as the same shall become due, the full faith and credit of the County are hereby irrevocably pledged, and in each year while any portion of the Bonds shall be outstanding there shall be levied and collected in accordance with law, at the same time and in the same manner as other taxes of the County are assessed, levied and collected, an annual ad valorem tax upon all taxable property within the County, over and above all other taxes, authorized or limited by law and without limitation as to rate or amount, sufficient to pay when due 21-701 10/27/2021 the principal of and premium, if any, and interest on the Bonds as such principal, premium, if any, and interest shall become due to the extent other funds of the County are not lawfully available and appropriated for such purpose. 10. Use of Proceeds Certificate and Tax Compliance Agreement. The Chairman and Vice -Chairman of the County Board, the County Administrator and such other officer or officers of the County as any of them may designate, any of whom may act, are hereby authorized and directed to execute and deliver a Use of Proceeds Certificate and Tax Compliance Agreement (the "Tax Compliance Agreement") setting forth the expected use and investment of the proceeds of the Bonds and containing such covenants as may be necessary in order to show compliance with the provisions of the Internal Revenue Code of 1986, as amended (the "Tax Code"), and applicable regulations relating to the exclusion from gross income of interest on the VPSA Bonds. The County Board covenants on behalf of the County that (a) the proceeds from the issuance and sale of the Bonds will be invested and expended as set forth in the Tax Compliance Agreement and that the County shall comply with the other covenants and representations contained therein and (b) the County shall comply with the provisions of the Tax Code so that interest on the VPSA Bonds will remain excludable from gross income for federal income tax purposes. 11. Reimbursement of Expenditures. The County intends that the proceeds of the Bonds may be used to reimburse expenditures for the School Projects made prior to the date hereof. As such, the County intends that the adoption of this Resolution confirms its "official intent" within the meaning of Treasury Regulations Section 1.150-2 promulgated under the Code. 12. Continuing Disclosure Agreement. The Chairman and Vice -Chairman of the County Board, the County Administrator and such other officer or officers of the County as any of them may designate, any of whom may act, are hereby authorized and directed to execute a Continuing Disclosure Agreement, substantially in the form attached as an appendix to the official statement for the VPSA Bonds or as otherwise requested by VPSA, setting forth the reports and notices to be filed by the County and containing such covenants as may be necessary in order to show compliance with the provisions of Rule 15c2- 12 promulgated by the Securities and Exchange Commission under the Securities Exchange Act of 1934, as amended, and are hereby directed to make all filings required by the Bond Sale Agreement. 13. Disclosure of County Information. The County approves the inclusion of information regarding the County (including financial, economic and demographic information) in the preliminary official statement (including the appendices thereto) to be used in connection with the marketing of the VPSA Bonds and approves the distribution of such preliminary official statement by VPSA. The County also consents to the distribution by VPSA of a final official statement (the preliminary official statement marked to include information regarding the pricing of the VPSA Bonds) including such County information. 21-702 10/27/2021 14. SNAP Investment Authorization. The County Board has heretofore received and reviewed the Information Statement describing the State Non -Arbitrage Program of the Commonwealth of Virginia ("SNAP") and the Contract Creating the State Non - Arbitrage Program Pool (the "Contract"), and the County Board has determined to authorize the County Treasurer to use SNAP in connection with the investment of the proceeds of the Bonds, if the County Administrator, in consultation with the County Treasurer, determines that the utilization of SNAP is in the best interests of the County. The County Board acknowledges the Treasury Board of the Commonwealth of Virginia is not, and shall not be, in any way liable to the County in connection with SNAP, except as otherwise provided in the Contract. 15. Filing of Resolution. The appropriate officers or agents of the County are hereby authorized and directed to cause a certified copy of this Resolution to be filed with the Circuit Court of the County. 16. Election to Proceed under Public Finance Act. In accordance with Section 15.2-2601 of the Virginia Code, the County Board elects to issue the Bonds pursuant to the provisions of the Public Finance Act of 1991, Chapter 26, Title 15.2 of the Virginia Code. 17. Further Actions. The members of the County Board and all officers, employees and agents of the County are hereby authorized to take such actions as they or any one of them may consider necessary or desirable in connection with the issuance and sale of the Bonds, and any such actions previously taken are hereby ratified and confirmed. 18. Effective Date. This Resolution shall take effect immediately. (It is noted a copy of Exhibit A is filed with the papers of this Board.) Ayes: Holland, Winslow, Ingle, Carroll and Haley. Nays: None. 13.8.2. REAL PROPERTY REQUESTS 13.B.2.a. ACCEPTANCE OF PARCELS OF LAND 13.B.2.a.1. ACCEPTANCE OF A PARCEL OF LAND ADJACENT TO HULL STREET ROAD AND DUCE RIDGE BOULEVARD FROM ENN INVESTMENTS, INC. On motion of Ms. Haley, seconded by Mr. Winslow, the Board accepted the conveyance of a parcel of land containing 0.19 acres adjacent to Hull Street Road and Duck Ridge Boulevard from EWN Investments, Inc., and authorized the County Administrator to execute the deed. (It is noted a copy of the plat is filed with the papers of this Board.) Ayes: Holland, Winslow, Ingle, Carroll and Haley. Nays: None. 21-703 10/27/2021 13.B.2.a.2. ACCEPTANCE OF A PARCEL OF LAND ADJACENT TO JEFFERSON DAVIS HIGHWAY FROM MD COAST 23, LLC On motion of Ms. Haley, seconded by Mr. Winslow, the Board accepted the conveyance of a parcel of land containing 0.101 acres adjacent to Jefferson Davis Highway from MD COAST 23, LLC, and authorized the County Administrator to execute the deed. (It is noted a copy of the plat is filed with the papers of this Board.) Ayes: Holland, Winslow, Ingle, Carroll and Haley. Nays: None. 13.B.2.a.3. ACCEPTANCE OF A PARCEL OF LAND ADJACENT TO KELLY GREEN DRIVE FROM COMMONWEALTH CHAPEL On motion of Ms. Haley, seconded by Mr. Winslow, the Board accepted the conveyance of a parcel of land containing 0.043 acres adjacent to Kelly Green Drive from Commonwealth Chapel and authorized the County Administrator to execute the deed. (It is noted a copy of the plat is filed with the papers of this Board.) Ayes: Holland, Winslow, Ingle, Carroll and Haley. Nays: None. 13.B.2.a.4. ACCEPTANCE OF TWO PARCELS OF LAND ADJACENT TO COXENDALE ROAD AND HENRICUS PARK ROAD FROM VIRGINIA ELECTRIC AND POWER COMPANY On motion of Ms. Haley, seconded by Mr. Winslow, the Board accepted the conveyance of two parcels of land containing a total of 0.851 acres adjacent to Coxendale Road and Henricus Park Road from Virginia Electric and Power Company and authorized the County Administrator to execute the deed. (It is noted a copy of the plat is filed with the papers of this Board.) Ayes: Holland, Winslow, Ingle, Carroll and Haley. Nays: None. 13.B.2.a.5. ACCEPTANCE OF PARCELS OF LAND ADJACENT TO COGBILL ROAD FROM AREC 10 LLC On motion of Ms. Haley, seconded by Mr. Winslow, the Board accepted the conveyance of two parcels of land containing a total of 0.012 acres adjacent to Cogbill Road from Arec 10 LLC, and authorized the County Administrator to execute the deed. (It is noted a copy of the plat is filed with the papers of this Board.) Ayes: Holland, Winslow, Ingle, Carroll and Haley. Nays: None. 21-704 10/27/2021 13.B.2.a.6. ACCEPTANCE OF PARCELS OF LAND ADJACENT TO HULL STREET ROAD AND BRIDGEWOOD ROAD FROM REBKEE PARTNERS LONAS, LLC On motion of Ms. Haley, seconded by Mr. Winslow, the Board accepted the conveyance of two parcels of land containing a total of 0.060 acres adjacent to Hull Street Road and Bridgewood Road from Rebkee Partners Lonas, LLC, and authorized the County Administrator to execute the deed. (It is noted a copy of the plat is filed with the papers of this Board.) Ayes: Holland, Winslow, Ingle, Carroll and Haley. Nays: None. 13.B.2.a.7. ACCEPTANCE OF A PARCEL OF LAND ADJACENT TO HULL STREET ROAD FROM REBKEE PARTNERS LONAS III, LLC On motion of Ms. Haley, seconded by Mr. Winslow, the Board accepted the conveyance of a parcel of land containing 0.043 acres adjacent to Hull Street Road from Rebkee Partners Lonas III, LLC, and authorized the County Administrator to execute the deed. (It is noted a copy of the plat is filed with the papers of this Board.) Ayes: Holland, Winslow, Ingle, Carroll and Haley. Nays: None. 13.B.2.a.8. ACCEPTANCE OF A PARCEL OF LAND ADJACENT TO HULL STREET ROAD FROM REBKEE PARTNERS LONAS ZI, LLC On motion of Ms. Haley, seconded by Mr. Winslow, the Board accepted the conveyance of a parcel of land containing 0.015 acres adjacent to Hull Street Road from Rebkee Partners Lonas II, LLC, and authorized the County Administrator to execute the deed. (It is noted a copy of the plat is filed with the papers of this Board.) Ayes: Holland, Winslow, Ingle, Carroll and Haley. Nays: None. 13.B.2.a.9. ACCEPTANCE OF A PARCEL OF LAND ADJACENT TO BRIDGEWOOD ROAD FROM REBKEE PARTNERS LONAS I, LLC On motion of Ms. Haley, seconded by Mr. Winslow, the Board accepted the conveyance of a parcel of land containing 0.337 acres adjacent to Bridgewood Road from Rebkee Partners Lonas I, LLC, and authorized the County Administrator to execute the deed. (It is noted a copy of the plat is filed with the papers of this Board.) Ayes: Holland, Winslow, Ingle, Carroll and Haley. Nays: None. 21-705 10/27/2021 13.B.2.a.10. ACCEPTANCE OF A PARCEL OF LAND ADJACENT TO BRIDGENOOD ROAD FROM NATIONAL RETAIL PROPERTIES, LP On motion of Ms. Haley, seconded by Mr. Winslow, the Board accepted the conveyance of a parcel of land containing 0.410 acres adjacent to Bridgewood Road from National Retail Properties, LP, and authorized the County Administrator to execute the deed. (It is noted a copy of the plat is filed with the papers of this Board.) Ayes: Holland, Winslow, Ingle, Carroll and Haley. Nays: None. 13.B.2.a.11. ACCEPTANCE OF A PARCEL OF LAND ADJACENT TO COACH ROAD FROM TRADEPORT 95 LAND LLC On motion of Ms. Haley, seconded by Mr. Winslow, the Board accepted the conveyance of a parcel of land containing 0.126 acres adjacent to Coach Road from Tradeport 95 Land LLC, and authorized the County Administrator to execute the deed. (It is noted a copy of the plat is filed with the papers of this Board.) Ayes: Holland, Winslow, Ingle, Carroll and Haley. Nays: None. 13.B.2.a.12. ACCEPTANCE OF A PARCEL OF LAND ADJACENT TO WILLIS ROAD FROM BUCKLEY INVESTMENTS, LLC J On motion of Ms. Haley, seconded by Mr. Winslow, the Board accepted the conveyance of a parcel of land containing 0.139 acres adjacent to Willis Road from Buckley Investments, LLC, and authorized the County Administrator to execute the deed. (It is noted a copy of the plat is filed with the papers of this Board.) Ayes: Holland, Winslow, Ingle, Carroll and Haley. Nays: None. 13.B.2.a.13. ACCEPTANCE OF PARCELS OF LAND SOUTH OF MAGNOLIA GREEN PARKWAY FROM 6801 WOOLRIDGE ROAD - MOSELEY LP On motion of Ms. Haley, seconded by Mr. Winslow, the Board accepted the conveyance of five parcels of land containing a total of 1.994 acres south of Magnolia Green Parkway from 6801 Woolridge Road - Moseley LP and authorized the County Administrator to execute the deed. (It is noted a copy of the plat is filed with the papers of this Board.) Ayes: Holland, Winslow, Ingle, Carroll and Haley. Nays: None. 21-706 10/27/2021 13.B.2.a.14. ACCEPTANCE OF PARCELS OF LAND NORTH OF THE TERMINUS OF EXISTING SHEEHAN CROSSING FROM 6801 WOOLRIDGE ROAD - MOSELEY LP On motion of Ms. Haley, seconded by Mr. Winslow, the Board accepted the conveyance of a parcel of land containing 0.927 acres north of the terminus of existing Sheehan Crossing from 6801 Woolridge Road - Moseley LP and authorized the County Administrator to execute the deed. (It is noted a copy of the plat is filed with the papers of this Board.) Ayes: Holland, Winslow, Ingle, Carroll and Haley. Nays: None. 13.B.2.b. REQUESTS TO QUITCLAIM 13.B.2.b.1. REQUEST TO QUITCLAIM SWMBMP EASEMENTS ACROSS THE PROPERTY OWNED BY REBEEE PARTNERS BELMONT, LLC; REBKEE PARTNERS WESTCHESTER (DJG), LLC; AND REBEEE PARTNERS WESTCHESTER (TR), LLC On motion of Ms. Haley, seconded by Mr. Winslow, the Board authorized the Chairman of the Board of Supervisors and the County Administrator to execute a quitclaim deed to vacate SWMBMP easements across the property owned by Rebkee Partners Belmont, LLC; Rebkee Partners Westchester (DJG), LLC; and Rebkee Partners Westchester (TR), LLC. (It is noted a copy of the plat is filed with the papers of this Board.) Ayes: Holland, Winslow, Ingle, Carroll and Haley. Nays: None. 13.B.2.b.2. REQUEST TO QUITCLAIM SWMBMP EASEMENTS AND A DRAINAGE EASEMENT (PRIVATE) ACROSS THE PROPERTY OWNED BY REBREE PARTNERS WESTCHESTER II, LLC On motion of Ms. Haley, seconded by Mr. Winslow, the Board authorized the Chairman of the Board of Supervisors and the County Administrator to execute a quitclaim deed to vacate SWMBMP easements and a drainage easement (private) across the property owned by Rebkee Partners Westchester II, LLC. (It is noted a copy of the plat is filed with the papers of this Board.) Ayes: Holland, Winslow, Ingle, Carroll and Haley. Nays: None. 13.B.2.b.3. REQUEST TO QUITCLAIM A VARIABLE WIDTH SWMBMP EASEMENT AND A PORTION OF A SWMBMP ACCESS EASEMENT ACROSS THE PROPERTY OF ASHTON CREEK INDUSTRIAL PARK. LLC Ayes: Holland, Winslow, Ingle, Carroll and Haley. Nays: None. 21-707 10/27/2021 On motion of Ms. Haley, seconded by Mr. Winslow, the Board authorized the Chairman of the Board of Supervisors and the County Administrator to execute a quitclaim deed for a variable width SWMBMP easement and a portion of a SWMBMP access easement V across the property of Ashton Creek Industrial Park, LLC. (It is noted a copy of the plat is filed with the papers of this Board.) Ayes: Holland, Winslow, Ingle, Carroll and Haley. Nays: None. 21-707 10/27/2021 13.B.2.b.4. REQUEST TO QUITCLAIM A VARIABLE WIDTH SWMBMP EASEMENT AND A SWMBMP ACCESS EASEMENT ACROSS THE PROPERTY OF BANNER CHRISTIAN SCHOOL On motion of Ms. Haley, seconded by Mr. Winslow, the Board authorized the Chairman of the Board of Supervisors and the County Administrator to execute a quitclaim deed for a variable width SWMBMP easement and a SWMBMP access easement across the property of Banner Christian School. (It is noted a copy of the plat is filed with the papers of this Board.) �l Ayes: Holland, Winslow, Ingle, Carroll and Haley. Nays: None. 13.B.3. ONE-TIME BONUSES FOR SHERIFF On motion of Ms. Haley, seconded by Mr. Winslow, the Board accepted and appropriated additional state Compensation Board revenue of $390,800 to fund Compensation Board -funded Sheriff deputy bonuses and approved a one-time $3,000 bonus for all sworn Sheriff officers. Ayes: Holland, Winslow, Ingle, Carroll and Haley. Nays: None. 13.B.4. AUTHORIZATION OF THE COUNTY'S ALLOCATION OF $2,124,036 IN HOME INVESTMENT PARTNERSHIPS - AMERICAN RESCUE PLAN (HOME -ARP) FUNDING FROM THE U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT On motion of Ms. Haley, seconded by Mr. Winslow, the Board authorized the receipt of $2,124,036 in HOME -ARP funding for the county to support costs associated with providing housing, supportive services, and shelter to individuals experiencing homelessness and other vulnerable populations in the community. Ayes: Holland, Winslow, Ingle, Carroll and Haley. Nays: None. 13.B.5. APPROPRIATION OF FUNDS FOR THE SUPPLEMENTAL NUTRITION ASSISTANCE PROGRAM EMPLOYMENT AND TRAINING PROGRAM On motion of Ms. Haley, seconded by Mr. Winslow, the Board appropriated $159,205 of state funding in FY2022 from the Virginia Department of Social Services for Supplemental Nutrition Assistance Program Employment and Training (SNAP E&T) support services. Ayes: Holland, Winslow, Ingle, Carroll and Haley. Nays: None. 21-708 10/27/2021 13.8.6. AWARD OF COUNTY/SCHOOLS CONTRACTS FOR ELECTRICAL ARC FLASH STUDIES AND BREAKER TESTING SERVICES On motion of Ms. Haley, seconded by Mr. Winslow, the Board authorized the Director of Procurement to execute requirements contracts with Electrical Power Systems International, RMF Engineering Inc., and Austin Brockenbrough & Associates, LLC to provide electrical arc flash engineering and breaker testing services. Ayes: Holland, Winslow, Ingle, Carroll and Haley. Nays: None. 13.8.7. AWARD OF CONSTRUCTION CONTRACT FOR COUNTY PROJECT #19-0232, ADDISON-EVANS WATER TREATMENT PLANT FLOCCULATION AND SEDIMENTATION BASINS IMPROVEMENTS - PHASE 2 On motion of Ms. Haley, seconded by Mr. Winslow, the Board authorized the Director of Procurement to award the construction contract to MEB General Contractors, Inc. in the amount of $2,993,700 and execute all necessary change orders up to the full amount budgeted for the Addison -Evans Water Treatment Plant Flocculation and Sedimentation Basins Improvements - Phase 2 project. Ayes: Holland, Winslow, Ingle, Carroll and Haley. Nays: None. 13.B.8. ACCEPTANCE OF THE VIRGINIA DEPARTMENT OF EMERGENCY MANAGEMENT PRE -DISASTER MITIGATION GRANT FOR THE ADDISON EVANS WATER TREATMENT PLANT (AEWTP) FLOODWALL AND STREAM RESTORATION PROJECT On motion of Ms. Haley, seconded by Mr. Winslow, the Board accepted the Addison Evans Water Treatment Plant (AEWTP) Floodwall and Stream Restoration Pre -Disaster Mitigation Grant (PDMC-PJ-03-VA-2018-008), authorized the County Administrator to execute the grant agreement between the Virginia Department of Emergency Management and Chesterfield County, along with future amendments, and authorized the Director of Utilities, or their designee, as the Authorized Representative to execute reimbursement requests and quarterly reports. Ayes: Holland, Winslow Ingle, Carroll and Haley. Nays: None. 13.B.9. SET PUBLIC HEARING DATE TO CONSIDER THE EXERCISE OF EMINENT DOMAIN FOR THE ACQUISITION OF RIGHT-OF-WAY AND EASEMENTS FOR THE OTTERDALE ROAD DRAINAGE PROJECT - HORSEPEN CROSSING On motion of Ms. Haley, seconded by Mr. Winslow, the Board set the date of November 17, 2021, for a public hearing to consider the exercise of eminent domain for the Otterdale Road Drainage Project - Horsepen Crossing. Ayes: Holland, Winslow Ingle, Carroll and Haley. Nays: None. 21-709 10/27/2021 13.8.10. ACCEPTANCE OF STATE ROADS On motion of Ms. Haley, seconded by Mr. Winslow, the Board adopted the following resolution: WHEREAS, the streets described below are shown on a plat recorded in the Clerk's Office of the Circuit Court of Chesterfield County; and WHEREAS, the Resident Engineer for the Virginia Department of Transportation has advised this Board the streets meet the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportation. NOW, THEREFORE, BE IT RESOLVED, that this Board requests the Virginia Department of Transportation to add the streets described below to the secondary system of state highways, pursuant to Sections 33.2-705 and 33.2-334, Code of Virginia, and the Department's Subdivision Street Requirements. AND, BE IT FURTHER RESOLVED, that this Board guarantees a clear and unrestricted right-of-way, as described, and any necessary easements for cuts, fills and drainage. AND, BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident Engineer for the Virginia Department of Transportation. Reason for Change: New Subdivision Street Pursuant to Code of Virginia Statute: 6 33.2-705, 33.2-334 Street Name and/or Route Number Rotunda Lane, State Route Number 7696 From: 0.04 miles north of Declaration Avenue, (Route 7699) To: The cul-de-sac, a distance of 0.01 miles Recordation Reference: Plat Book 276, Page 27 Right of Way width (feet) = 50 • Winbolt Drive, State Route Number 7901 From: 0.03 miles west of Winbolt Court, (Route 7903) To: Almer Court, (Route 8334), a distance of 0.12 miles Recordation Reference: Plat Book 276, Page 27 Right of way width (feet) = 50 • Almer Lane, State Route Number 7904 From: 0.03 miles north of Onora Lane, (Route 7902) To: Almer Court, (Route 8334), a distance of 0.03 miles Recordation Reference: Plat Book 276, Page 27 Right of Way width (feet) = 50 • Almer Lane, State Route Number 7904 From: Almer Court, (Route 8334) To: The end -of -maintenance, a distance of 0.03 miles Recordation Reference: Plat Book 276, Page 27 Right of Way width (feet) = 50 21-710 10/27/2021 • Almer Court, State Route Number 8334 From: Almer Lane, (Route 7904) To: Winbolt Drive, (Route 7901), a distance of 0.22 miles Recordation Reference: Plat Book 276, Page 27 Right of Way width (feet) = 50 • Almer Court, State Route Number 8334 From: Winbolt Drive, (Route 7901) To: The cul-de-sac, a distance of 0.18 miles Recordation Reference: Plat Book 276, Page 27 Right of Way width (feet) = 50 And, further, the Board adopted the following resolution: WHEREAS, the streets described below are shown on a plat recorded in the Clerk's Office of the Circuit Court of Chesterfield County; and WHEREAS, the Resident Engineer for the Virginia Department of Transportation has advised this Board the streets meet the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportation. NOW, THEREFORE, BE IT RESOLVED, that this Board requests the Virginia Department of Transportation to add the streets described below to the secondary system of state highways, pursuant to Sections 33.2-705 and 33.2-334, Code of Virginia, and the Department's Subdivision Street Requirements. AND, BE IT FURTHER RESOLVED, that this Board guarantees a clear and unrestricted right-of-way, as described, and any necessary easements for cuts, fills and drainage. AND, BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident Engineer for the Virginia Department of Transportation. Reason for Change: New Subdivision Street Pursuant to Code of Virginia Statute: 5 33.2-705, 33.2-334 Street Name and/or Route Number Little Creek Way, State Route Number 8304 From: Little Creek Lane, (Route 639) To: Little Creek Court, (Route 8305), a distance of 0.03 miles Recordation Reference: Plat Book 275, Page 39 Right of Way width (feet) = 40 • Little Creek Way, State Route Number 8304 From: Little Creek Court, (Route 8305) To: The cul-de-sac, a distance of 0.09 miles Recordation Reference: Plat Book 275, Page 39 Right of Way width (feet) = 40 21-711 10/27/2021 • Little Creek Court, State Route Number 8305 From: Little Creek Way, (Route 8304) To: The cul-de-sac, a distance of 0.09 miles Recordation Reference: Plat Book 275, Page 39 Right of Way width (feet) = 40 And, further, the Board adopted the following resolution: WHEREAS, the streets described below are shown on a plat recorded in the Clerk's Office of the Circuit Court of Chesterfield County; and WHEREAS, the Resident Engineer for the Virginia Department of Transportation has advised this Board the streets meet the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportation. NOW, THEREFORE, BE IT RESOLVED, that this Board requests the Virginia Department of Transportation to add the streets described below to the secondary system of state highways, pursuant to Sections 33.2-705 and 33.2-334, Code of Virginia, and the Department's Subdivision Street Requirements. AND, BE IT FURTHER RESOLVED, that this Board guarantees a clear and unrestricted right-of-way, as described, and any necessary easements for cuts, fills and drainage. AND, BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident Engineer for the Virginia Department of Transportation. 18 f State Hiahways: Reason for Change: New Subdivision Street Pursuant to Code of Virginia Statute: S 33.2-705, 33.2-334 Street Name and/or Route Number • Longtown Drive, State Route Number 7678 From: 0.01 miles west of Longtown Terrace, (Route 8160) To: Longtown Trail, (Route 6331), a distance of 0.09 miles Recordation Reference: Plat Book 256, Page 32 Right of Way width (feet) = 44 • Longtown Drive, State Route Number 7678 From: Longtown Trail, (Route 8331) To: The temporary cul-de-sac, a distance of 0.09 miles Recordation Reference: Plat Book 256, Page 32 Right of Way width (feet) = 44 Longtown Trail, State Route Number 8331 From: Longtown Drive, (Route 7678) To: The cul-de-sac, a distance of 0.17 miles Recordation Reference: Plat Book 256, Page 32 Ij Right of Way width (feet) = 40 21-712 10/27/2021 • Longtown Mews, State Route Number 8332 From: Longtown Drive, (Route 7678) To: The cul-de-sac, a distance of 0.06 miles Recordation Reference: Plat Book 256, Page 32 Right of way width (feet) = 40 Hartridge Drive, State Route Number 7996 From: 0.03 miles north of Morocco Lane, (Route 8178) To: 0.11 miles north of Morocco Lane, (Route 8178), a distance of 0.08 miles Recordation Reference: Plat Book 253, Page 76 Right of Way width (feet) = 55 • Hartridge Drive, State Route 7996 From: 0.11 miles north of Morocco Lane, (Route 8178) To: Crows Nest Court, (Route 8318), a distance of 0.11 miles Recordation Reference: Plat Book 253, Page 76 Right of Way width (feet) = 55 • Hartridge Drive, State Route Number 7996 From: Amington Lane, (Route 8027) To: The end -of -maintenance, a distance of 0.01 miles Recordation Reference: Plat Book 253, Page 76 Right of Way width (feet) = 55 21-713 10/27/2021 And, further, the Board adopted the following resolution: WHEREAS, the streets described below are shown on a plat recorded in the Clerk's Office of the Circuit Court of Ll Chesterfield County; and WHEREAS, the Resident Engineer for the Virginia Department of Transportation has advised this Board the streets meet the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportation. NOW, THEREFORE, BE IT RESOLVED, that this Board requests the Virginia Department of Transportation to add the streets described below to the secondary system of state highways, pursuant to Sections 33.2-705 and 33.2-334, Code of Virginia, and the Department's Subdivision Street Requirements. AND, BE IT FURTHER RESOLVED, that this Board guarantees a clear and unrestricted right-of-way, as described, and any necessary easements for cuts, fills and drainage. AND, BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident Engineer for the Virginia Department of Transportation. Project/Subdivision: Harpers Mill Northeast - Section 5 Type Change to the Secondary System miles of State Highways: Addition Reason for Change: New Subdivision Street Pursuant to Code of Virginia Statute: 6 33.2-705, 33.2-334 Street Name and/or Route Number Hartridge Drive, State Route Number 7996 From: 0.03 miles north of Morocco Lane, (Route 8178) To: 0.11 miles north of Morocco Lane, (Route 8178), a distance of 0.08 miles Recordation Reference: Plat Book 253, Page 76 Right of Way width (feet) = 55 • Hartridge Drive, State Route 7996 From: 0.11 miles north of Morocco Lane, (Route 8178) To: Crows Nest Court, (Route 8318), a distance of 0.11 miles Recordation Reference: Plat Book 253, Page 76 Right of Way width (feet) = 55 • Hartridge Drive, State Route Number 7996 From: Amington Lane, (Route 8027) To: The end -of -maintenance, a distance of 0.01 miles Recordation Reference: Plat Book 253, Page 76 Right of Way width (feet) = 55 21-713 10/27/2021 . Hartridge Drive, State Route Number 7996 From: Bole Hat Road, (Route 8319) To: Amington Lane, (Route 8027), a distance of 0.10 miles Recordation Reference: Plat Book 253, Page 76 Right of Way width (feet) = 55 . Hartridge Drive, State Route Number 7996 From: Crows Nest Court, (Route 8318) To: Bole Hat Road, (Route 8319), a distance of 0.08 miles Recordation Reference: Plat Book 253, Page 76 Right of Way width (feet) = 55 . Crows Nest Court, State Route Number 8318 From: Hartridge Drive, (Route 7996) To: The cul-de-sac, a distance of 0.02 miles Recordation Reference: Plat Book 253, Page 76 Right of Way width (feet) = 50 . Bole Hat Road, State Route Number 8319 From: Hartridge Drive, (Route 7996) To: The end -of -maintenance, a distance of 0.03 miles. Recordation Reference: Plat Book 253, Page 76 Right of Way width (feet) = 55 . Amington Lane, State Route Number 8027 From: Hartridge Drive, (Route 7996) To: Merton Court, (Route 8321), a distance of 0.04 miles Recordation Reference: Plat Book 253, Page 76 Right of Way width (feet) = 55 . Amington Lane, State Route Number 8027 From: Merton Court, (Route 8321) To: The end -of -maintenance, a distance of 0.14 miles Recordation Reference: Plat Book 253, Page 76 Right of Way width (feet) = 55 . Merton Court, State Route Number 8321 From: Amington Lane, (Route 8027) To: The cul-de-sac, distance of 0.09 miles Recordation Reference: Plat Book 253, Page 76 Right of Way width (feet) = 50 And, further, the Board adopted the following resolution: WHEREAS, the streets described below are shown on a plat recorded in the Clerk's Office of the Circuit Court of Chesterfield County; and WHEREAS, the Resident Engineer for the Virginia Department of Transportation has advised this Board the streets meet the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportation. NOW, THEREFORE, BE IT RESOLVED, that this Board requests the Virginia Department of Transportation to add the streets described below to the secondary system of state highways, pursuant to Sections 33.2-705 and 33.2-334, Code of Virginia, and the Department's Subdivision Street Requirements. 21-714 10/27/2021 AND, BE IT FURTHER RESOLVED, that this Board guarantees a clear and unrestricted right-of-way, as described, and any necessary easements for cuts, fills and drainage. AND, BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident Engineer for the Virginia Department of Transportation. Reason for Change: New Subdivision Street Pursuant to Code of Virginia Statute: 5 33.2-705, 33.2-334 Street Name and/or Route Number • Spiral Drive, State Route Number 8322 From: 0.01 miles south of Hartridge Drive, (Route 7996) To: Spiral Place, (Route 8323), a distance of 0.15 miles Recordation Reference: Plat Book 263, Page 37 Right of Way width (feet) = 50 • Spiral Drive, State Route Number 8322 From: Hartridge Drive, (Route 7996) To: 0.01 miles south of Hartridge Drive, (Route 7996), a distance of 0.01 miles Recordation Reference: Plat Book 263, Page 37 Right of way width (feet) = 50 • Spiral Drive, State Route Number 8322 From: Spiral Place, (Route 8323) To: The cul-de-sac, a distance of 0.05 miles Recordation Reference: Plat Book 263, Page 37 Right of Way width (feet) = 50 • Spiral Place, State Route Number 8323 From: Spiral Drive, (Route 8322) To: The cul-de-sac, a distance of 0.02 miles Recordation Reference: Plat Book 263, Page 37 Right of Way width (feet) = 50 And, further, the Board adopted the following resolution: WHEREAS, the streets described below are shown on a plat recorded in the Clerk's Office of the Circuit Court of Chesterfield County; and WHEREAS, the Resident Engineer for the Virginia Department of Transportation has advised this Board the streets meet the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportation. NOW, THEREFORE, BE IT RESOLVED, that this Board requests the Virginia Department of Transportation to add the streets described below to the secondary system of state highways, pursuant to Sections 33.2-705 and 33.2-334, Code of Virginia, and the Department's Subdivision Street Requirements. 21-715 10/27/2021 AND, BE IT FURTHER RESOLVED, that this Board guarantees a clear and unrestricted right-of-way, as described, and any necessary easements for cuts, fills and drainage. AND, BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident Engineer for the Virginia Department of Transportation. cion: Harper's Mill Northwest - Section 3 and rkway (Portion) the aunnnAanv Svatem mii.w of State Hivhways: Reason for Change: New Subdivision Street Pursuant to Code of Virginia Statute: 5 33.2-705, 33.2-334 Street Name and/or Route Number . Harpers Mill Parkway, State Route Number 7600 From: 0.01 miles west of Highmarker Court, (Route 8019) To: 0.08 miles west of Highmarker Court, (Route 8019), a distance of 0.07 miles Recordation Reference: Deed Book 7194, Page 687 Right of Way width (feet) = 90 . Harpers Mill Parkway, State Route Number 7600 From: 0.08 miles west of Highmarker Court, (Route 8019) To: 0.10 miles west of Highmarker Court, (Route 8019), a distance of 0.02 miles Recordation Reference: Deed Book 7194, Page 687 Right of Way width (feet) = 90 . Harpers Mill Parkway, State Route Number 7600 \ From: 0.10 miles west of Highmarker Court, (Route 8019) tiIJ To: Petherwin Lane, (Route 8279), a distance of 0.08 miles Recordation Reference: Deed Book 7194, Page 687 Right of Way width (feet) = 90 . Harpers Mill Parkway, State Route Number 7600 From: Petherwin Lane, (Route 8279) To: 0.01 miles west of Petherwin Lane, (Route 8279), a distance of 0.01 miles Recordation Reference: Deed Book 7194, Page 687 Right of Way width (feet) = 90 . Petherwin Lane, State Route Number 8279 From: Aklers Place, (Route 8260) To: Crossfell Place, (Route 8281), a distance of 0.10 miles Recordation Reference: Plat Book 248, Page 93 Right of Way width (feet) = 55 . Petherwin Lane, State Route Number 8279 From: Crossfell Place, (Route 8281) To: The end -of -maintenance, a distance of 0.03 miles Recordation Reference: Plat Book 248, Page 93 Right of Way width (feet) = 55 21-716 10/27/2021 Petherwin Lane, State Route Number 8279 From: Harpers Mill Parkway, (Route 7600) To: Aklers Place, (Route 8280), a distance of 0.06 miles Recordation Reference: Plat Book 248, Page 93 Right of Way width (feet) = 55 • Aklers Place, State Route Number 8280 From: Petherwin Lane, (Route 8279) To: The cul-de-sac, a distance of 0.07 miles Recordation Reference: Plat Book 248, Page 93 Right of Way width (feet) = 50 • Crossfell Place, State Route Number 8281 From: Petherwin Lane, (Route 8279) To: The cul-de-sac, a distance of 0.06 miles Recordation Reference: Plat Book 248, Page 93 Right of Way width (feet) = 50 • Aklers Court, State Route Number 8282 From: Petherwin Lane, (Route 8279) To: The cul-de-sac, a distance of 0.11 miles Recordation Reference: Plat Book 248, Page 93 Right of Way width (feet) = 50 21-717 10/27/2021 Crossfell Drive, State Route Number 8283 From: Crossfell Court, (Route 8284) To: The cul-de-sac, a distance of 0.02 miles Recordation Reference: Plat Book 248, Page 93 Right of Way width (feet) = 50 • Crossfell Drive, State Route Number 8283 From: Petherwin Lane, (Route 8279) To: Crossfell Court, (Route 8284), a distance of 0.05 miles Recordation Reference: Plat Book 246, Page 93 Right of Way width (feet) = 50 • Crossfell Court, State Route Number 8284 From: Crossfell Drive, (Route 8283) To: The cul-de-sac, a distance of 0.03 miles Recordation Reference: Plat Book 248, Page 93 Right of Way width (feet) = 50 And, further, the Board adopted the following resolution: WHEREAS, the streets described below are shown on a plat recorded in the Clerk's Office of the Circuit Court of Chesterfield County; and WHEREAS, the Resident Engineer for the Virginia Department of Transportation has advised this Board the streets meet the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportation. NOW, THEREFORE, BE IT RESOLVED, that this Board requests the Virginia Department of Transportation to add the streets described below to the secondary system of state highways, pursuant to Sections 33.2-705 and 33.2-334, Code of Virginia, and the Department's Subdivision Street Requirements. 21-717 10/27/2021 AND, BE IT FURTHER RESOLVED, that this Board guarantees a clear and unrestricted right-of-way, as described, and any necessary easements for cuts, fills and drainage. AND, BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident Engineer for the Virginia Department of Transportation. Project/Subdivision: Harrier's Mill Southwest - Section 3 Type Change to the Secondary System miles of State Highways: Addition Reason for Change: New Subdivision Street Pursuant to Code of Virginia Statute: 5 33.2-705, 33.2-334 Street Name and/or Route Number • Forge Gate Lane, State Route Number 8324 From: Green Gate Court, (Route 8327) To: The temporary cul-de-sac, a distance of 0.11 miles Recordation Reference: Plat Book 248, Page 88 Right of Way width (feet) = 55 Forge Gate Lane, State Route Number 8324 From: Harpers Mill Parkway, (Route 7600) To: Sconley Place, (Route 8325), a distance of 0.11 miles Recordation Reference: Plat Book 248, Page 88 Right of Way width (feet) = 55 • Forge Gate Lane, State Route Number 8324 From: Sconley Place, (Route 8325) To: Green Gate Court, (Route 8327), a distance of 0.13 miles Recordation Reference: Plat Book 248, Page 88 Right of Way width (feet) = 55 J • Sconley Place, State Route Number 8325 From: Forge Gate Lane, (Route 8324) To: The cul-de-sac, a distance of 0.04 miles Recordation Reference: Plat Book 248, Page 88 Right of Way width (feet) = 50 • Sconley Court, State Route Number 8326 From: Forge Gate Lane, (Route 8324) To: The cul-de-sac, a distance of 0.09 miles Recordation Reference: Plat Book 248, Page 88 Right of Way width (feet) = 50 Green Gate Court, State Route Number 8327 From: Forge Gate Lane, (Route 8324) To: The cul-de-sac, a distance of 0.10 miles Recordation Reference: Plat Book 248, Page 88 Right of Way width (feet) = 50 And, further, the Board adopted the following resolution: WHEREAS, the street described below is shown on a plat recorded in the Clerk's Office of the Circuit Court of Chesterfield County; and WHEREAS, the Resident Engineer for the Virginia Department of Transportation has advised this Board the street 21-718 10/27/2021 meets the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportation. NOW, THEREFORE, BE IT RESOLVED, that this Board requests the Virginia Department of Transportation to add the street described below to the secondary system of state highways, pursuant to Sections 33.2-705 and 33.2-334, Code of Virginia, and the Department's Subdivision Street Requirements. / AND, BE IT FURTHER RESOLVED, that this Board guarantees l`✓ a clear and unrestricted right-of-way, as described, and any necessary easements for cuts, fills and drainage. AND, BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident Engineer for the Virginia Department of Transportation. Project/Subdivision: Rivera Trace Section "N^ and River's Trace Section B (Remainder) Reason for Change: New Subdivision Street Pursuant to Code of Virginia Statute: S 33.2-705, 33.2-334 Street Name and/or Route Number • Corte Castle Terrace, State Route Number 8286 From: Corte Castle Road, (Route 4757) To: The cul-de-sac, a distance of 0.23 miles Recordation Reference: Plat Book 273, Page 84 Right of Way width (feet) = 50 And, further, the Board adopted the following resolution: WHEREAS, the streets described below are shown on a plat recorded in the Clerk's Office of the Circuit Court of Chesterfield County; and WHEREAS, the Resident Engineer for the Virginia Department of Transportation has advised this Board the streets meet the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportation. NOW, THEREFORE, BE IT RESOLVED, that this Board requests the Virginia Department of Transportation to add the streets described below to the secondary system of state highways, pursuant to Sections 33.2-705 and 33.2-334, Code of Virginia, and the Department's Subdivision Street Requirements. AND, BE IT FURTHER RESOLVED, that this Board guarantees a clear and unrestricted right-of-way, as described, and any necessary easements for cuts, fills and drainage. AND, BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident Engineer for the Virginia Department of Transportation. 21-719 10/27/2021 Project/Subdivision: Winston Park Type Change to the Secondary System miles of State Highways: Addition Reason for Change: New Subdivision Street Pursuant to Code of Virginia Statute: 5 33.2-705, 33.2-334 Street Name and/or Route Number Bon Air Crest Place, State Route Number 7090 From: 0.01 miles northeast of Bon Air Crest Drive, (Route 7089) To: Winston Park Place, (Route 8333), a distance of 0.05 miles Recordation Reference: Plat Book 277, Page 45 Right of Way width (feet) = 40 • Bon Air Crest Place, State Route Number 7090 From: Winston Park Place, (Route 8333) To: Terri Lynn Court, (Route 2717), a distance of 0.06 miles Recordation Reference: Plat Book 277, Page 45 Right of Way width (feet) = 40 Winston Park Court, State Route Number 8335 From: Bon Air Crest Place, (Route 7090) To: The cul-de-sac, a distance of 0.03 miles Recordation Reference: Plat Book 277, Page 45 Right of Way width (feet) = 40 Winston Park Place, State Route Number 8333 From: Bon Air Crest Place, (Route 7090) To: The cul-de-sac, a distance of 0.10 miles Recordation Reference: Plat Book 277, Page 45 Right of Way width (feet) = 40 Ayes: Holland, Winslow, Ingle, Carroll and Haley. Nays: None. 13.8.11. SCHOOLS GRANT ACCEPTANCE AND APPROPRIATION, OPERATING AND CAPITAL BUDGET REALLOCATION On motion of Ms. Haley, seconded by Mr. Winslow, the Board (1) authorized an increase in the Instruction appropriation category by $3,355,648.59 for the IDEA American Rescue Plan (ARP) Act grant and the American Rescue Plan ESSER Fund - Homeless Children and Youth (ARP-HCY) grant; (2) authorized an increase in the Instruction appropriation category by $269,037.76 for the American Rescue Plan ESSER Fund -Homeless (II) Children and Youth (ARP-HCY) grant; (3) amended the FY2022 annual financial plan by transferring $600,000 from the School Operations and Maintenance budget to the School Technology appropriations category; and (4) authorized the CCPS Budget Department to proceed with the transfer of funds from the existing Harrowgate, Matoaca, and Crestwood elementary schools' CIP project balances for the relocation of a 10 - classroom mega trailer to Falling Creek Elementary School, including fees for two years of lease, in the amount of $1,491,397. Ayes: Holland, Winslow, Ingle, Carroll and Haley. Nays: None. 21-720 10/27/2021 13.8.12. INITIATE AN APPLICATION FOR A REZONING AND CONDITIONAL USE AND CONDITIONAL USE PLANNED DEVELOPMENT TO PERMIT ORDINANCE AND DEVELOPMENT STANDARDS EXCEPTIONS ON APPROXIMATELY 589 ACRES LOCATED NORTH OF DUVAL ROAD AND EAST OF MOSELEY ROAD On motion of Ms. Haley, seconded by Mr. Winslow, the Board initiated an application for Rezoning and Conditional Use Planned Development to permit residential uses, a technology park which may include office, advanced manufacturing, commercial, and Conditional Use to permit public facilities, on nine (9) parcels containing +/-589 acres, identified as Tax IDs691-678-6257; 698-683-8741; 700-681-5125; 701-684-2865; 703-685-4335; 703-684-8129; 693-676-8646; 693-676-5151 and 693-676-2390; appointed Andrew G. Gillies, Director of Planning, as the agent for the Board; and waived disclosure requirements. Ayes: Holland, Winslow, Ingle, Carroll and Haley. Nays: None. 13.8.13. SET A PUBLIC HEARING TO CONSIDER AMENDING SECTION 9-25 OF THE COUNTY CODE TO ADJUST THE COUNTY'S TAX RELIEF THRESHOLDS 14. FIFTEEN -MINUTE CITIZEN COMMENT PERIOD ON UNSCHEDULED MATTERS Mr. Mike Uzel addressed the Board relative to concerns about the proposal to spend $20 million on synthetic fields. 15. DEFERRED ITEMS 15.A. 21SK0597 - CROSS CREEK DEVELOPMENT - CLOVER HILL nramurrm Mr. Ryan Ramsey stated Case 21SN0597 was continued after the public hearing was held on September 22, 2021. He further stated there were proffered conditions offered in the staff report for the Board's review. Mr. Winslow stated he heard from the citizens of the homeowners association, and he believed each member of the Board received comments from the HOA as well. He further stated the applicant submitted revised proffered conditions on September 30, 2021, which was after the opening of the public hearing. He moved for approval of Case 21SN0597 subject to the imposition of the following four conditions: 21-721 10/27/2021 On motion of Ms. Haley, seconded by Mr. Winslow, the Board set the date of November 17, 2021, for a public hearing to consider amendments to County Code Section 9-25 relative to adjusting the county's tax relief thresholds. Ayes: Holland, Winslow, Ingle, Carroll and Haley. Nays: None. 14. FIFTEEN -MINUTE CITIZEN COMMENT PERIOD ON UNSCHEDULED MATTERS Mr. Mike Uzel addressed the Board relative to concerns about the proposal to spend $20 million on synthetic fields. 15. DEFERRED ITEMS 15.A. 21SK0597 - CROSS CREEK DEVELOPMENT - CLOVER HILL nramurrm Mr. Ryan Ramsey stated Case 21SN0597 was continued after the public hearing was held on September 22, 2021. He further stated there were proffered conditions offered in the staff report for the Board's review. Mr. Winslow stated he heard from the citizens of the homeowners association, and he believed each member of the Board received comments from the HOA as well. He further stated the applicant submitted revised proffered conditions on September 30, 2021, which was after the opening of the public hearing. He moved for approval of Case 21SN0597 subject to the imposition of the following four conditions: 21-721 10/27/2021 1. Density. The maximum density of this development shall not exceed 40 lots. (P) 2. Dwelling Size. The minimum gross finished floor area of each dwelling unit shall be 1,825 square feet. (P & BI) 3. Mill View Drive. In conjunction with the initial development on the property, Mill View Drive shall be completed from Mill Bluff Drive to Waterwheel Drive, as determined by the Transportation Department. (T) 4. Focal Point. A minimum one (1) acre area shall be provided within this Property as a focal point as shown on Exhibit A. Part of this area shall be hardscaped and have benches and other amenities that facilitate gatherings including tot lot equipment and a minimum 200 square foot covered pavilion. This area shall be developed concurrent with the phase of development where it is located. (P) Mr. Mike Chernau, Senior Deputy County Attorney, stated because the proffered conditions came in after the public hearing was opened, those proffered conditions could not be accepted. He stated the motion would include rejection of Proffered Conditions 3, 5, 6, and 10, and they would be modified by the imposed conditions in the current motion. Mr. Winslow concurred Mr. Ingle seconded the motion. Mr. Holland called for a vote on Mr. Winslow's motion, seconded by Mr. Ingle, for the Board to approve Case 21SN0597 and accept the following proffered conditions: 1. Master Plan. The Textual Statement, last revised May 27, 2021, shall be considered the Master Plan. (P) 2. Conceptual Plan. Development of the Property shall generally conform to the Conceptual Plan (Exhibit A), prepared by Balzer and Associates last revised August 16, 2021, with respect to the general layout of roads, design of lots, open space and a focal point. The layout on the Conceptual Plan is conceptual in nature and may vary based on the final subdivision plan depending on final engineering or as otherwise approved by the Planning Commission at the time of plans review. (P) 4. Utilities. Public water and wastewater systems shall be used. (U) 7. Drainage. No impervious areas shall flow through the Old Hundred Mill subdivision to the west of the Property. (EE) 8. Architectural/Design Elements. a. Sidewalks. VDOT standard sidewalks shall generally be provided on both sides of public streets. 21-722 10/27/2021 b. Driveways. All private driveways serving residential uses shall be brushed concrete, stamped concrete, exposed aggregate concrete or asphalt. C. Front Walks. A minimum of three (3) foot wide concrete front walks shall be provided to each dwelling unit to connect drives, sidewalks, or streets. d. Front Foundation Planting Beds. Foundation planting is required along the entire front fapade of all dwelling units. Foundation planting beds shall be a minimum of four (4) feet wide from the unit foundation. Planting beds shall include medium shrubs spaced a maximum of four (4) feet apart. The plant materials used should visually soften the unit corners and complement the architecture of the home at their mature sizes. e. Streetscape. Street trees, as defined by the Zoning Ordinance, shall generally be installed or preserved and maintained along both sides of all public roads, except where there is a conflict with utilities, sightlines, or driveway areas. f. Architecture and Materials. i. Unless the Planning Commission approves deviations during subdivision plan review, the architectural treatment of the development shall be consistent (incorporating similar, but LW not necessarily identical design elements, stye and materials) with the elevations in Exhibit B dated August 2, 2021. ii. Acceptable siding materials include stone, brick, masonry, vinyl, fiber cement siding, or engineered wood siding. Vinyl siding shall have a minimum wall thickness of 0.044 inches. Dutch lap, plywood, and metal siding are not permitted. Where a dwelling borders more than one street, all street -facing facades shall be finished in the same materials. iii. All exposed portions of the foundation of each dwelling unit shall be faced with brick or stone veneer. iv. Dwellings with the same elevations may not be located adjacent to, directly across from, or diagonally across from each other on the same street. V. Stepping the siding down below the first floor shall only be permitted in circumstances of unique topographical conditions. Step downs shall be permitted on the side and rear elevations only, with a maximum of two (2) steps permitted on any elevation, and with a minimum separation of eight (8) feet between steps. A 21-723 10/27/2021 minimum of 24 inches of exposed brick or stone shall be required, unless a lesser amount is approved by the Planning Department at time of plans review due to unique design circumstances. g. Roof Material. Roofing material shall be dimensional architectural shingles or better with a minimum 30 - year warranty. h. Porches and Stoops. All front entry stoops and front porches shall be constructed with continuous masonry foundation wall or on 12" x 12" masonry piers. Front porches shall be a minimum of five (5) feet deep. Space between piers under porches shall be enclosed with framed lattice panels. Handrails and railings shall be finished painted wood, vinyl rails or metal rail systems with vertical pickets or sawn balusters. Pickets shall be supported on top and bottom rails that span between columns. i. Garages. i. Front loaded attached garages shall be permitted to extend as far forward from the front line of the main dwelling as the front line of the front porch provided that the rooflines of the porch and garage are contiguous. Where the rooflines are not contiguous, garages shall be permitted to project a maximum of five (5) feet forward of the front line of the main dwelling. ii. Front loaded and corner side loaded garages shall use an upgraded garage door. An upgraded garage door is any door with a minimum of two (2) enhanced features. Enhanced features shall include windows, raised panels, decorative panels, arches, hinge straps or other architectural features on the exterior that enhance the entry (i.e., decorative lintels, shed roof overhangs, arches, columns, keystones, eyebrows, etc.). Flat panel garage doors are prohibited. j. Heating, Ventilation, and Air Conditioning (HVAC) Units and House Generators. Units shall initially be screened from view of public roads by landscaping or low maintenance material, as approved by the Planning Department. (P) 9. Access Easement. In conjunction with initial development, the owner/developer shall record a fifty (50) foot private access easement from the Property to the adjacent property to the south (identified as Tax ID 734-681-2342). (T) (Note: The owner/developer of this Property will not be responsible for the construction of an access drive/driveway to Tax ID 734-681-2342). 21-724 10/27/2021 11. Permitted Hours of Construction a. Construction activity shall be limited to between the hours of 7:00 a.m, and 6:00 p.m. Monday through Friday and 7:00 a.m. to 4:00 p.m. on Saturday. Construction activity shall be prohibited on Sundays, as well as the following holidays: New Year's Day, Memorial Day, Independence Day, Labor Day, Thanksgiving Day and subsequent three days (Friday, Saturday and Sunday), Christmas Eve, Christmas Day, and New Year's Eve. For the purposes of this condition, construction activity shall be considered land clearing, grading, installation of infrastructure (such as roads, utilities and storm drainage), and construction of a dwelling on a vacant lot. b. This condition is not intended to restrict the hours of home construction (such as with additions or alterations) once a dwelling is occupied as a residence. a. Prior to commencing any construction activity, these restrictions shall be posted in English and Spanish on a 2' x 2' sign that is clearly legible from the public right of way at the entrance into the development. Such sign shall be maintained by the developer and shall remain until all construction activity is complete. (P) And, further, the Board imposed the following conditions: 1. Density. The maximum density of this development shall not exceed 40 lots. (P) 2. Dwelling Size. The minimum gross finished floor area of each dwelling unit shall be 1,825 square feet. (P & BI) 3. Mill View Drive. In conjunction with the initial development on the property, Mill View Drive shall be completed from Mill Bluff Drive to Waterwheel Drive, as determined by the Transportation Department. (T) 4. Focal Point. A minimum one (1) acre area shall be provided within this Property as a focal point as shown on Exhibit A. Part of this area shall be hardscaped and have benches and other amenities that facilitate gatherings including tot lot equipment and a minimum 200 square foot covered pavilion. This area shall be developed concurrent with the phase of development where it is located. (P) Ayes: Holland, Winslow, Ingle, Carroll and Haley. Nays: None. 21-725 10/27/2021 16. REQUESTS FOR MANUFACTURED HOME PERMITS AND PLACED ON THE CONSENT AGENDA TO BE HEARD I RnT.T.1WTWT- nVnVR. - WTTRTRLWLT.R/DRRRRRET.0 EPTS THE RECOMMENDATION AND - CASES WHERE THE APPLICANT DOES DATION AND/OR THERE IS PUBLIC Ms. Sara Hall stated for each case on the consent agenda, staff has received written confirmation from the applicants that they agree with the conditions being imposed and all proffers are offered in compliance with state law. 20SN0544 In Bermuda Magisterial District, Caduceus Development LLC requests rezoning from Neighborhood Business (C-2) to Community Business (C-3) plus conditional use to permit Multifamily Residential (R -MF) use and amendment of zoning district map on 12.7 acres known as 11501 Iron Bridge Road. Density will be controlled by zoning conditions or ordinance standards. The Comprehensive Plan suggests the property is appropriate for Corporate Office uses. Tax IDs 774-654-7398 and 774-655-7040. Ms. Hall presented a summary of Case 20SN0544. She stated staff received no comments on the case, and the Planning Commission and staff recommended approval subject to the conditions in the staff report. Mr. Holland called for public comment. There being no one to speak to the issue, the public hearing was closed. On motion of Mr. Ingle, seconded by Mr. Winslow, the Board approved Case 20SN0544 subject to the following conditions: The property owners and applicant in this rezoning case, pursuant to Section 15.2-2298 of the Code of Virginia (1950 as amended) and the Zoning Ordinance of Chesterfield County, for themselves and their successors and assigns, proffer that the property under consideration will be developed according to the following proffers if, and only if, the rezoning request submitted herewith is granted with only those conditions agreed to by owners and applicant. In the event this request is denied or approved with conditions not agreed to by the owners and applicant, the proffers shall immediately be null and void and of no further force or effect. 1. Uses. The following C-3 uses shall be prohibited: automobile rental, automobile repair, automobile sales, automobile service station, automobile wash, flea market, commercial kennel, mortuary, parking lot, outside storage, taxidermy, and warehouse. The following C-2 uses shall be prohibited: convenience store. (P) 2. Property Design. Development of the Property shall incorporate urban or traditional neighborhood design standards to ensure integration of uses, and to achieve 21-726 10/27/2021 high intensity and density of development. Development shall include a grid of frequently interconnected roads and alleys, sidewalks and public spaces having a pedestrian scale with close attention to walking distances between uses, buildings with shallow setbacks adjacent to sidewalks along roads, on -street parking where appropriate, and pedestrian -scale streetscape and streetlight design, signs, and other similar amenities. The Property will be developed substantially in accordance with the Preliminary Site Plan dated November 2, 2020 attached hereto as Exhibit A. Notwithstanding the foregoing, the Preliminary Site Plan may be modified at the time of plan review to adjust for changes related to the parking requirements for the multi -family building. (P) 3. Dwelling Units. A maximum of 210 multifamily dwelling units shall be permitted. No more than 5% of the dwelling units shall have more than 2 bedrooms. (P) 4. Sidewalks and Pedestrian Amenities. Sidewalks and pedestrian amenities shall be provided along roads and within the Property to connect internal uses, adjacent uses, and the proposed Shared Use Path along Ironbridge Boulevard. The exact location, treatment, design and use of sidewalks and pedestrian amenities shall be determined at the time of plan review. (P) 5. Street Trees. Street trees shall be provided along both sides A�of all roads and within the Property where sidewalks and pedestrian amenities are provided. Street trees shall conform to the requirements of the Zoning Ordinance. The exact location, treatment and design shall be determined at the time of plan review. (P) 6. Internal Road Connection. The Property will be developed in such a manner as to connect with Alliance Circle on the southern boundary of the Property. (P) 7. Multifamily Architecture. (P) A. Generally. Buildings shall be designed to impart harmonious proportions and avoid monotonous facades or large bulky masses. Buildings shall possess architectural variety while at the same time have an overall cohesive residential character. A variety of building facades shall be used so as to avoid visual repetition. Residential character may be achieved through the creative use of design elements such as, but not limited to, balconies, terraces, articulation of doors and windows, sculptural or textural relief of facades, architectural ornamentation, varied roof lines or other appurtenances such as lighting fixtures and plantings. To horizontally break up the building mass, facades shall either have offsets across the length of the building or an appearance of different buildings connected together. 21-727 10/27/2021 To vertically break up the building mass, facades shall incorporate a 3 -layer design that establishes strong images of the first floor and the roof or parapet, unless otherwise approved at the time of plan review based upon a design that accomplishes the spirit and intent of this requirement. All facades shall have comparable fenestration. A 3 -layer design includes, but is not limited to, the following elements: a. First Floor: architectural focus on building entrance; covered porches with columns, balustrades, and molding designs; varied brick colors or design; tall windows with surround designs; visual break between first and upper floors with soldier course, corbelling, or other similar treatment b. Upper Floors: fagade design may have less detail than first floor; windows with surround designs and shorter than first floor windows; prominent balconies or sunrooms with wide columns having a base and capital; columns support elements of an entablature such as architrave, frieze, or cornice C. Parapet/Roof: roof with elements such as offsets, gables, dormers, cupolas, or chimneys to break up mass; flat roof either incorporates a parapet with a variety of ornamental designs or a mansard roof i B. Siding. Except for doors, windows or other architectural features, the first -floor facades of buildings shall be constructed of brick, stone, or a combination thereof. Except for doors, windows or other architectural features, exterior fagade areas not faced with brick or stone shall employ shake shingle or scallops, board and batten, horizontal lap siding, or a combination thereof. Horizontal lap does not include dutch lap. Siding shall be cement fiber board with a wood grain. Interior facades may, in addition to the siding materials for exterior facades, employ premium quality vinyl with a minimum thickness of .042 inches. Wood trim shall not be permitted. C. Roof. Dimensional architectural shingles or better having a minimum 30 -year warranty and algae protection warranty shall be used. Accent roofing material shall be permitted. 8. Building Standards for Multifamily. (P) Ij A. In addition to the other requirements of the Zoning Ordinance for the R -MF District, the conditions specified in this Section 19.1-121.A (Table) shall apply to the multifamily units. [Staff Note: 21-728 10/27/2021 Reference Section 19.1-121.A (Table) in the Board of Supervisors Staff Report from 10/27/2021.1 B. Dwelling units per floor. A maximum of 70 dwelling units shall be permitted on each floor. 9. Commercial/Retail Architecture. Architectural Design and Materials. Any commercial building constructed on the Property shall generally conform, with respect to both architectural design and building materials, to those buildings currently located on Chesterfield County Tax Map Parcel 770662144300000. (P) 10. Road Cash Proffers. (B&M) A. The applicant, subdivider or assignee(s) shall pay $3,473 for each multifamily dwelling unit on the Property to the County of Chesterfield for road improvements within the service district for the Property. B. Each payment shall be made prior to the issuance of a certificate of occupancy for a dwelling unit unless state law modifies the timing of the payment. Should Chesterfield County impose impact fees at any time during the life of the development that are applicable to the Property, the amount paid in cash proffers shall be in lieu of or credited toward, but not in addition to, any impact fees, in a manner determined by the County. 11. Dedication. Prior to any site plan approval or within sixty (60) days from a written request by the Chesterfield Department of Transportation, whichever occurs first, one hundred (100) feet of right-of-way along the east side of Iron Bridge Road (Route 10), measured from the centerline of that part of Route 10 immediately adjacent to the property, shall be dedicated, free and unrestricted, to and for the benefit of Chesterfield County. (T) 12. Access. A. Direct vehicular access from the Property to Route 10 shall be limited to one (1) right-in/right-out entrance/exit, generally located 200 feet north of the existing southernmost crossover (Vulcan Quarry). The exact location of this access shall be approved by the Transportation Department. B. Direct vehicular access from the Property to Ironbridge Parkway shall be limited to the one (1) existing entrance/exit. 13. Road Improvements. The following road improvements shall be completed, as determined by the Transportation Department. The exact design and length of the improvements shall be approved by the Transportation Department. A. Construction of an additional lane of pavement (i.e., third through lane) along northbound/westbound lanes of Route 10 along the entire Property frontage; 21-729 10/27/2021 B. Restriping and signage along the outside northbound/westbound lane of Route 10 from Ironbridge Parkway to the Landfill Drive intersection (approximately 800 feet) to designate the outside lane as an additional through lane and right turn lane, if approved by the Virginia Department of Transportation (VDOT); C. Construction of additional pavement along the northbound/westbound lanes of Route 10 at the approved access to provide a separate right turn lane; D. Construction of additional pavement along the southbound/eastbound lanes of Route 10 at southernmost crossover (Vulcan Quarry) to provide an adequate left turn lane; E. Construction of additional pavement and restriping along the southbound/eastbound lanes of Route 10 at the existing Ironbridge Parkway intersection to provide an adequate left turn lane (or dual left turn lanes, if warranted); F. Full cost of traffic signalization or other VDOT approved intersection control of the Route 10/Ironbridge Parkway intersection, if warranted, as determined by the Transportation Department; G. Construction of a VDOT standard sidewalk along the east side of Route 10 and south side of Ironbridge Parkway for the entire Property frontage; and, H. Dedication to Chesterfield County, free and unrestricted, any additional right-of-way (or easements) required for the improvements identified above. 14. Phasing Plan. Prior to any site plan approval, a phasing plan for the required road improvements, as identified in Proffered Condition 12, shall be submitted to and approved by the Transportation Department. 15. Water & Wastewater. The development shall be served by County water and wastewater. 16. Existing Utilities. Any existing county wastewater facilities adversely impacted by the proposed development shall be relocated, by the Developer, subject to Utilities Department review and approval. 17. Stormwater. On-site detention/retention shall be provided such that the post -development 10 -year peak discharge rate shall not exceed the pre -development 10 - year peak discharge rate. Ayes: Holland, Winslow, Ingle, Carroll and Haley. Nays: None. 21-730 10/27/2021 11 Amn991 In Midlothian Magisterial District, Centric Development, LLC requests rezoning from Agricultural (A) to Multifamily Residential (R -MF) with Conditional Use to permit group care facility plus Conditional Use Planned Development for exceptions to ordinance requirements, and amendment of zoning district map on 14.94 acres known as 12015 Midlothian Turnpike. Density will be controlled by zoning conditions or ordinance standards. The Comprehensive Plan suggests the property is Le appropriate for Community Business. Tax IDs 737-707-5021 and 6565; 737-708-3608, 4320 and 7210. Ms. Hall presented a summary of Case 21SN0553. She stated staff received no comments on the case, and the Planning Commission and staff recommended approval subject to the conditions in the staff report. Mr. Holland called for public comment. There being no one to speak to the issue, the public hearing was closed. On motion of Ms. Haley, seconded by Mr. Ingle, the Board approved Case 21SN0553 subject to the following conditions: The property owner and applicant in this case, pursuant to Section 15.2-2298 of the Code of Virginia (1950 as amended) and the Zoning Ordinance of Chesterfield County, for themselves and their successors and assigns, proffer that the property under consideration ("the Property") will be developed according to the following proffers if, and only if, the request submitted herewith is granted with only those conditions agreed to by the owner and applicant. In the event this request is denied or approved with conditions not agreed to by the owner and applicant, the proffers shall immediately be null and void and of no further force or effect. 1. Master Plan: The Textual Statement dated September 14, 2021, shall be considered the Master Plan. (P) 2. Elevations: The Property shall be constructed with four- sided architecture in a style, manner, and appearance substantially similar to the elevations attached as Exhibit 1. (P) 3. Density: The maximum number of units in the assisted living facility shall be 150. The maximum number of dwelling units in the independent living facility shall be 150. (P) 4. Road Cash Proffers: The applicant, sub -divider, or assignee(s) shall pay $2,914 per independent living dwelling unit to the County of Chesterfield for road improvements within the service district for the property. Each payment shall be made prior to the issuance of a certificate of occupancy for an independent living dwelling unit unless state law modifies the timing of the payment. Should Chesterfield County impose impact fees at any time during the life of the development that are 21-731 10/27/2021 applicable to the property, the amount paid in cash proffers shall be in lieu of or credited toward, but not be in addition to, any impact fees, in a manner determined by the County. (B&M) 5. Access: (T) a. Direct vehicular access from the Property to Midlothian Turnpike (Route 60) shall be limited to two (2) entrances/exits as generally shown on the Concept Plan dated July 27, 2021. Exact location of each access shall be approved by the Transportation Department. b. Prior to final site plan approval, an access easement, acceptable to the Transportation Department, shall be recorded from the eastern Route 60 access to serve the adjacent property to the east, unless otherwise modified by the Transportation Department. 6. Emergency Access: The western most access to the Property shown on the Concept Plan shall be an emergency access designed and constructed with a gates channel control operatable swing arm, unless otherwise approved by the Fire Department at the time of plan review. (F) 7. Road Improvements: Prior to the issuance of any certificate of occupancy on the Property, the owner/developer shall be responsible for the completion of the following road improvements, as determined by the Transportation Department. The exact alignment, design, and length of these road improvements shall be approved by the Transportation Department. (T) a. Construction of additional pavement along the eastbound lanes of Route 60 at each approved access to provide a separate right turn lane. (Note: A separate right turn lane will not be required at the westernmost access if limited to a gated emergency access.) b. Construction of a VDOT standard sidewalk along the Property's frontage to Route 60. C. Dedication to Chesterfield County, free and unrestricted, of any additional right-of-way (or easements) required for the improvements identified above. 8. Water and wastewater: The development shall be served by county water and wastewater. (U) 9. Hydraulic Analysis: The developer shall perform a hydraulic analysis of the County's wastewater system to verify adequate capacity exists prior to any future site plan approval. Any capacity related improvements required to support the demands of this development shall be reflected on the site plan and will be the responsibility of the developer. (U) 21-732 10/27/2021 10. Age Restriction: All dwelling units shall be restricted to housing for older persons as defined by the Virginia Fair Housing Law and shall have no persons under 19 years of age domiciled herein. (P) 11. Trash Collection: There shall be no trash collection between the hours of 10:00 p.m. and 7:00 a.m. (P) 12. Retaining Walls: Subject to safety, topographical and engineering considerations to be determined at time of plan review, any section of a retaining wall greater than eight (8) feet in height adjacent to a residential parcel shall be terraced. Retaining walls shall be constructed with materials substantially similar to those shown on Exhibit 2. (P) 13. Fence: A decorative black metal fence four (4) feet in height shall be installed along the southern end of the Property. The installation of the fence shall not require the removal of any trees nor encroach within the Resource Protection Area. (P) 14. Stormwater Retention: Any retention or detention facility serving the site shall be a dry facility below the existing ground with no manmade compacted embankment required. No stormwater facility shall be installed above or adjacent to any retaining wall. (EE) 15. Stormwater Management: (EE) a. The post -development 1, 2, 10 and 100 -year peak discharge rates to the channel within Tax Ids 737- 707-5021 and 737-707-6565 shall not exceed the pre - development 1, 2, 10 and 100 -year peak discharge rates, respectively. b. Sheet Flow generated from impervious areas adjacent to all residential lots within the Stonehenge and Ashington at Stonehenge subdivisions shall be controlled using stormwater control measures approved by the Director of Environmental Engineering at the time of construction plan review. 16. Erosion Sediment Controls: (EE) a. Super Silt Fence, or an alternative as approved by the Department of Environmental Engineering, shall be provided as a perimeter control in locations where standard silt fence would have been required. b. Sediment traps and basins sized at least 25% larger than the minimum Virginia Erosion and Sediment Control Handbook's standard shall be provided, unless otherwise approved by the Department of Environmental Engineering at the time of plans review. C. Anionic PAM, Flexible Growth Medium and/or a County - approved equivalent shall be applied to denuded areas during construction and at final stabilization in the locations shown on plans approved by 21-733 10/27/2021 Environmental Engineering at the time of plans review. Ayes: Holland, Winslow, Ingle, Carroll and Haley. Nays: None. 21SN0562 In Dale Magisterial District, Swift Creek Renewables, LLC and Shoosmith Bros., Inc. request rezoning from Agricultural (A) to Agricultural (A) plus conditional use planned development to permit use exceptions (including a gas processing facility) and amendment of zoning district map on 10.3 acres known as 11520 Iron Bridge Road. Density will be controlled by zoning conditions or ordinance standards. The Comprehensive Plan suggests the property is appropriate for Corporate Office/Research & Development/Light Industrial and Industrial uses. Tax ID 772 -653 -Part of 5418. Ms. Hall presented a summary of Case 21SN0562. She stated staff received no comments on the case, and the Planning Commission and staff recommended approval subject to the conditions in the staff report. Mr. Holland called for public comment. Ms. Renae Eldred addressed the Board relative to truck traffic and moving the methane transmission underground. Mr. Andy Gillies, Director of Planning, stated staff is looking at several different alignments to handle the gathering lines to get the methane to the sales line. He further stated staff hopes to find a way to make that work and use of trucks would be the last resort. He stated use of trucks was included in the case in the event the alignment for the pipeline was not possible in a timely manner. Mr. Ingle inquired whether the product going into the trucks would be processed into natural gas beforehand or if it would go into the trucks as methane. Mr. Gillies stated as he understands it, the gas will be extracted at the site, refined, and ready to be inserted into the sales line. There being no one else to speak to the issue, the public hearing was closed. On motion of Mr. Holland, seconded by Mr. Carroll, the Board approved Case 21SN0562 subject to the following conditions: 1. Limitation on Landfill Gas Extraction Area. The gas processing facility shall only process landfill gas from the existing landfill and Phase 1 sites and shall not process landfill gas from the Existing Quarry Phase II site, as depicted on Exhibit A in Case 97SN0206. (P & GS) 2. Limitation on Gas Pipeline from Facility Across County Properties. Before any portion of any gas pipeline 21-734 10/27/2021 extending from this facility traverses (either at, above, or below ground) the following, the applicant shall obtain a license agreement from the County which, among other conditions to be addressed at the time of the license agreement approval, shall provide for no permanent and/or unreasonable interference as determined by the County with County or School Board activities or use of real property at these locations: (i) Landfill Drive; (ii) the Southern Area Convenience Center (GPIN: 771-657-1605); (iii) any / property on which a Chesterfield County Public School is located; and (iv) Chester Linear Park parcel (GPIN: 785- 648-2579). (P, GS, Schools, & P&R) And, further, the Board accepted the following proffered conditions: The Developer (the "Developer") in this zoning case, pursuant to §15.2 2298 of the Code of Virginia (1950 as amended) and the Zoning Ordinance of Chesterfield County, for themselves and their successors or assigns, proffer that the development of the Property known as a part of Chesterfield County GPIN 772-653-5418 (the "Property") under consideration will be developed according to the following conditions if, and only if, the rezoning from A to A with a Conditional Use Planned Development ("CUPD") is granted. Exhibit A - A plan titled "Shoosmith Landfill Treatment Facility Re -Development," prepared by Koontz Bryant Johnson Williams, dated November 20, 2020, revised 8-23-2021. 1. Master Plan. The Textual Statement last revised August 23, 2021, shall be considered the Master Plan. (P) 2. Conceptual Plan. Exhibit A shall be considered the Conceptual Plan for the proposed development. Development of the Property shall conform generally to the Conceptual Plan and as further provided herein. The final building and structure locations will be determined at the time of site plan review. (P) 3. Water and Wastewater. All applicable uses with permanent buildings that require water and wastewater systems shall be served by county water and county wastewater. (U) 4. Views. Views of the Facility (as defined in the Textual Statement) shall be minimized from public rights-of-way. At the time of site plan review, the Applicant shall submit a plan to the Planning Department showing how views of the Facility are to be minimized from public rights- of-way (the "View Minimization Plan"). The View Minimization Plan shall identify different methods of minimizing views, including, but not limited to, preservation of existing vegetation on the Property, the installation of berms, and/or additional plantings, as approved by the Planning Department. In addition, buildings or other structures in existence at the time the View Minimization Plan is submitted may be used as part of such plan for minimizing views of the Facility. Any method approved as part of the View Minimization Plan may be later deleted or altered at the time of construction of a structure or structures on GPINs 774- 21-735 10/27/2021 653-5709 and 772-653-5418 (which includes the Property), if such structure or structures continue to minimize views of the Facility from public rights-of-way, as determined by the Planning Department. (P) 5. Height. The height of processing towers and other structures for the gas processing plant shall be limited to a maximum height of one hundred and ten (110) feet. (P) Ayes: Holland, Winslow, Ingle, Carroll and Haley. Nays: None. 21SN0671 In Bermuda Magisterial District, the Chesterfield County Planning Commission requests conditional use to permit a computer -controlled, variable -message, electronic sign (EMC) plus conditional use planned development to permit exceptions to development standards and amendment of zoning district map in a Community Business (C-3) District on 0.2 acre known as 11810 Centre Street. Density will be controlled by zoning conditions or ordinance standards. The Comprehensive Plan suggests the property is appropriate for Neighborhood Mixed use. Tax ID 788-655-8377. Ms. Hall presented a summary of Case 21SN0671. She stated staff received no comments on the case, and the Planning Commission and staff recommended approval subject to the conditions in the staff report. a) Mr. Holland called for public comment. V There being no one to speak to the issue, the public hearing was closed. On motion of Mr. Ingle, seconded by Mr. Winslow, the Board approved Case 21SN0671 subject to the following conditions: 1. EMC Component. The EMC component of the freestanding sign shall comply with ordinance standards. (P) 2. Sign Height. The freestanding sign shall not exceed a height of ten (10) feet, ten (10) inches, as shown on Exhibit A. (P) 3. Architectural Compatibility of Sign. A detached masonry planter or pedestal that is architecturally compatible to the Perkinson Art Center, measuring a minimum of sixteen (16) inches tall, shall be installed around the base of the freestanding sign. (P) Ayes: Holland, Winslow, Ingle, Carroll and Haley. Nays: None. 21-736 10/27/2021 20SN0608 In Matoaca Magisterial District, Oasis Park LLC requests rezoning from Agricultural (A) to Residential Townhouse (R-TH) District, conditional use to permit an existing communications tower, and a conditional use planned development to permit use exceptions, exceptions to ordinance requirements and development standards and amendment of zoning district map on 59.8 acres fronting 1,700 feet on the east line of Fox Club Parkway, fronting 1,500 feet on the north line of Cosby Road and fronting 2,250 feet on the south line of Millwood School Lane. Density will be controlled by zoning conditions or ordinance standards. The Comprehensive Plan suggests the property is appropriate for Medium -High Density Residential use. Tax IDs 715-671-6427; 716-671-1195, 7058 and 9458; 716- 672-0380 and 9111; and 717 -673 -Part of 2340. Mr. Harold Ellis presented a summary of Case 20SN0608. He stated the proposed development does meet the Comprehensive Plan goals for strong and sustainable neighborhoods that are visually attractive, well planned and well maintained. He further stated the exceptions requested to development standards are consistent with similar projects providing high quality building design and materials as well as an integrated network of streets, sidewalks, connected open space, and amenities appropriate for townhouse projects. He stated the commercial uses on the property are limited to assisted or independent living facilities which are compatible with or serve as a transition from Route 360 to the proposed residential neighborhood. He further stated the Planning Commission and staff recommended approval in accordance with the revised proffers. He stated the proffer revisions pertain to transportation improvements and construction traffic access. Mr. Andy Condlin, representing Main Street Homes, stated the property is 59.8 acres across from Cosby High School just off of Hull Street Road. He further stated the proposed density of 6.69 dwelling units per acre is well within the Comprehensive Plan framework of 8 dwelling units per acre for medium- to high-density Residential. He provided details of proposed commercial uses in the area that fronts Cosby Road. He discussed significant revisions and upgrades which include a decrease in density; additional landscaping and increased setbacks along Fox Club Parkway and Dogwood Villas; reduced commercial building height; Hull Street and Cosby Road traffic light; Fox Club Parkway roundabout at the school entrance; and construction access. He reviewed transportation improvements, open space/pedestrian areas, a landscape buffer, and the Phasing Plan for non -age -restricted townhomes only. Mr. Winslow declared a conflict in this case and stated he V would abstain from the vote. He further stated he serves on the Board of Trustees for Millwood School, and there is a parcel that would be directly impacted by the outcome of the case. Mr. Holland called for public comment. 21-737 10/27/2021 Ms. Leah Paranteh expressed concerns relative to the proposed development's negative impacts on the area and asked the Board to consider denial or deferral. Ms. Becky Morgan expressed concerns relative to citizens feeling unheard and also the proposed development's impacts on green and wooded areas and wildlife habitats. Ms. Carmen Hein expressed concerns relative to increased traffic, concentrated development, water quality and noise. Ms. Sandra Thornburg expressed concerns relative to traffic impacts, the proposed roundabout, environmental impacts, and the proposed buffer between Oasis and the Villas at Dogwood. Ms. Julie Byers expressed concerns relative to density and traffic impacts. Ms. Stephanie Bodet expressed concerns relative to the project's impact on the surrounding community, school overcrowding, and traffic. Mr. Ken Peace expressed concerns relative to the project's impact on infrastructure and traffic. Mr. Scott O'Donnell expressed concerns relative to insufficient infrastructure. Ms. Judy Graffum expressed concerns relative to transportation and proposed the county require and fund at least one additional access point into Cosby High School from Village Square Parkway. Ms. Roberta Lee expressed concerns relative to transportation on Fox Club Parkway and near Cosby High School and opposed a roundabout at the proposed location. Mr. Scott Porter asked the Board to deny the case due to the lack of infrastructure but spoke in support of a third entrance into Cosby High School. Mr. Bruce wood expressed concerns relative to confusion about proposed number of units, infrastructure, traffic, and the applicant's last-minute submission of amendments. Mr. Mike Uzel expressed concerns relative to public's access to the revised proffers and the large number of units approved by the current Board. Ms. Maria Collins spoke in favor of the development and the opportunity to replace a failed business with something positive but expressed concerns about having a twelve -way stop. Mr. Tom Baker expressed concerns relative to the potential failure of the proposed adult community and the lack of improvement in environmental proffers 11, 12, and 13. Ms. Kim Owens expressed concerns relative to buffers along Fox Club Parkway, requiring two-story homes for the age -restricted community, counting all units toward the 400 -unit maximum, a 21-738 10/27/2021 potential change in uses of the age -restricted property, and the installation of a roundabout. There being no one else to speak to the issue, the public hearing was closed. Mr. Condlin addressed comments provided by speakers. He discussed traffic concerns and stated the traffic light at Hull Street Road and Cosby Road will provide better access for the /' residents of the Villas at Dogwood and relieve Village Square Parkway. He provided details of the proposed roundabout, noting the developer would have to provide in its request an actual traffic count to prove that it works. He stated age -restricted housing provides for reduced traffic, elimination of any school impact, and provides volunteers who spend time and money in the community. Mr. Carroll requested a five-minute recess Reconvening: Ms. Haley made a motion to approve Case 20SN0608 subject to the proffered conditions. She directed staff to include on the upcoming County -Schools Liaison Committee meeting agenda a discussion of improving access to schools countywide, and specifically request the evaluation of Cosby High School be performed and funding for those improvements be included in the upcoming five-year Capital Improvement Program (CIP). She inquired of Mr. Chernau whether that was an appropriate addition to her motion. Mr. Chernau answered affirmatively Mr. Ingle seconded Ms. Haley's motion but stated he still has concerns about the case. He further stated the traffic impact study to be performed at 300 certificates of occupancy is important. He stated he does not support a traffic circle at Fox Creek Parkway, and the fact that the Planning Commission will have to approve it at the time gives him a stronger feeling that if it is needed it will go in, but if it is not needed it will not go in. He further stated if there is another traffic control device that makes more sense, then that would be what is approved. He stated it is vital for the interconnectivity of that area to get a third access point on village Square Parkway to alleviate bus and teacher traffic. He further stated he would prefer if that was part of the case, but he would count on what the Board has put into place to work. He stated he would also count on Schools working with the county in understanding the importance of connectivity in an area. He further stated he would work with Mr. Carroll to ensure the widening of Hull Street at least to Otterdale Road because there are some genuine traffic concerns in that area, and the Board needs to ensure it is not leaving citizens in a situation they should not be in. Mr. Carroll stated the case has been going on for approximately three years, and there have been many meetings with the developer, the community, the Planning Commissioner, and himself to solve a couple of problems in the area, namely a traffic light at Cosby Road and Hull Street. He discussed 21-739 10/27/2021 traffic backups onto Village Square Parkway and the imposition of a traffic study at 300 units. He expressed uneasiness with the case due to the concerns of the community and residents who live out there. He discussed a proposal years ago to widen Hull Street Road to Otterdale Road, but it did not happen and now there is traffic congestion. He stated five years from now this might be a great project to put in over time when traffic problems can be alleviated. He expressed concerns that if Hull Street is not widened, or if traffic corrections are not initiated, then the cumulative effect of what is happening on Hull Street is exactly what has been happening for the last 10 years. He stated over 14,000 residents have moved into that part of the county over the last 10 years which is why redistricting is necessary. He further stated he has reservations about the case. Mr. Holland stated he agreed with some sentiments expressed by Mr. Ingle and shared Mr. Carroll's concerns. He thanked the speakers for sharing their concerns. He stated the traffic study is critically important. He then called for a vote on Ms. Haley's motion, seconded by Mr. Ingle, for the Board to approve Case 20SN0608 subject to the following conditions: 1. Master Plan. The Textual Statement dated May 15, 2020 and last revised September 21, 2021 shall be considered the Master Plan. (P) 2. Conceptual Plan. The site shall be designed as generally depicted on the drawing titled "Oasis Park - Conceptual Master Plan" dated July 19, 2021 and attached hereto, to be further referred to as Exhibit A. The site uses shall be as described in the Master Plan and further shown as Tract A and B on the Site Conceptual Plan. However, the exact location of buildings, drive areas and parking areas may be modified provided that the general intent of the Conceptual Plan is maintained with respect to location of uses, internal road network and pedestrian environment. (P) 3. Utilities. (U) A. Public water and wastewater shall be used. B. Public wastewater utility lines and easements shall be extended to the southern boundary of the site along Cosby Road, at locations determined at the time of plan review, so as to provide wastewater service to properties between Cosby Road and Hull Street Road, including the portion of GPIN 715-670-5697 located west of Fox Club Parkway. 4. Access. The exact location of each access shall be approved by the Transportation Department. (T) A. Direct vehicular access from the Property to Fox Club Parkway shall be limited to two (2) entrances/exits. B. Direct vehicular access from the Property to Village Square Parkway shall be limited to two (2) entrances/exits. 21-740 10/27/2021 C. Prior to any tentative subdivision plan, site plan, or construction plan approval, whichever occurs first, that proposes access to Cosby Road, an access plan for Cosby Road shall be submitted to and approved by the Transportation Department. Vehicular access from the Property to Cosby Road shall conform to the approved access plan. 6. Road Improvements. To provide an adequate roadway system, the developer shall be responsible for the following road improvements. The exact alignment, length, and design of the improvements shall be approved by the Transportation Department. If any of these road improvements are provided by others, as determined by the Transportation Department, then the specific road improvement(s) shall no longer be required. (T) A. Construction of intersection control (roundabout, traffic signal, or alternative) as approved by the Transportation Department and VDOT at the existing Fox Club Parkway/southernmost Cosby High School Access/proposed development access, including pedestrian accommodations. The site plan for this intersection control shall be approved by the Planning Commission. B. Construction of an additional southbound lane on Fox Club Parkway generally from Fox Club Parkway/southernmost Cosby High School Access/development access to Fox Club Parkway/Cosby Road intersection. (Note: Sidewalk will be removed in order to provide this improvement. If sufficient right-of-way is available, then a VDOT standard 21-741 10/27/2021 D. Construction access shall be limited to Cosby Road. S. Right of Way Dedication. Prior to any site plan approval, in conjunction with the recordation of the initial subdivision plat, or within sixty (60) days of a written request by the Transportation Department, whichever occurs first, the following shall be dedicated, free and unrestricted, to and for the benefit of Chesterfield County, as determined by the Transportation Department; (T) A. Thirty-five (35) feet of right of way along the east side of Fox Club Parkway, measured from the centerline of that part of Fox Club Parkway immediately adjacent to the Property. B. Thirty-five (35) feet right of way along the south side of Village Square Parkway, measured from the centerline of that part of Village Square Parkway immediately adjacent to the Property; C. Thirty (30) feet of right of way along the north side of Cosby Road, measured from the centerline of that part of Cosby Road immediately adjacent to the Property. 6. Road Improvements. To provide an adequate roadway system, the developer shall be responsible for the following road improvements. The exact alignment, length, and design of the improvements shall be approved by the Transportation Department. If any of these road improvements are provided by others, as determined by the Transportation Department, then the specific road improvement(s) shall no longer be required. (T) A. Construction of intersection control (roundabout, traffic signal, or alternative) as approved by the Transportation Department and VDOT at the existing Fox Club Parkway/southernmost Cosby High School Access/proposed development access, including pedestrian accommodations. The site plan for this intersection control shall be approved by the Planning Commission. B. Construction of an additional southbound lane on Fox Club Parkway generally from Fox Club Parkway/southernmost Cosby High School Access/development access to Fox Club Parkway/Cosby Road intersection. (Note: Sidewalk will be removed in order to provide this improvement. If sufficient right-of-way is available, then a VDOT standard 21-741 10/27/2021 sidewalk will be provided along this section of Fox Club Parkway.) Construction of left and right turn lanes along village Square Parkway at each approved access, if warranted based on Transportation standards. Construction of left and right turn lanes along Fox Club Parkway at each approved access, if warranted based on Transportation standards. Widening/ improving the north side of Cosby Road to provide an eleven (11) foot wide travel lane and a four (4) foot wide paved shoulder and overlaying the full width of the road with one and a half (1.5) inch bituminous asphalt concrete, with any modifications approved by the Transportation Department, for the entire Property frontage. Widening improvements described above do not preclude construction of on - street parking, if on -street parking is approved by VDOT. Should any portion of Cosby Road be planned for removal from VDOT/state maintenance, these improvements shall be modified accordingly as determined by the Transportation Department. F. Construction of traffic signal at the Cosby Road and Hull Street intersection. G. Construction of VDOT standard sidewalks along the entire Property frontage of village Square Parkway and Fox Club Parkway. H. Dedication to Chesterfield County, free and unrestricted, of any additional right-of-way (or easements) required for the road improvements identified above. I. Construction access to the property shall be routed to enter and exit via Cosby Road. Phasing Plan. Prior to any site plan approval, a phasing plan for the proffered road improvements, as identified in Proffered Condition 6, shall be submitted to and approved by the Transportation Department. As part of the phasing plan, prior to issuance of any certificate of occupancy for a cumulative total of more than 100 dwelling units, Proffered Condition 6.F. (Construction of a traffic signal at the Cosby Road and Hull Street intersection) shall be completed. A site plan required for the road improvements required in Proffered Condition 6.A (and an updated traffic study with respect to such road improvements if required by the Transportation Department) shall be submitted to the County prior to the issuance of certificates of occupancy for a cumulative total of more than 300 dwelling units. If the Planning Commission does not approve the construction of such road improvements required in Proffered Condition 6.A within 90 days of such submission, then such road improvements required in Proffered Condition 6.A shall not be required to be constructed. If the Planning Commission approves 21-742 10/27/2021 the construction of such road improvements required in Proffered Condition 6.A within 90 days of such submission, then such road improvements required in Proffered Condition 6.A shall be constructed pursuant to a phasing plan submitted to and approved by the Transportation Department. (P) 8. Density. (P) A. Tract A or B. Residential Density. i. A maximum of four hundred (400) units shall be permitted. a). A maximum of two hundred (200) single family attached dwelling units shall be permitted. b). A maximum of two hundred (200) age restricted single family attached dwelling units shall be permitted. All two hundred (200) age restricted single family dwelling units shall be restricted to housing for older persons as defined by the Virginia Fair Housing Law and shall have no persons under 19 years of age domiciled therein. B. Tract B. Multifamily Residential Density. i. A maximum of one hundred and seventy-five (175) independent or assisted living beds (units) shall be permitted in one or more buildings. C. At no time shall the combined Density of Tract A & B result in a density exceeding Four Hundred (400) total units. 9. Phasing. (P) A. The following phasing plan pertains to the 200 single family attached dwelling units that are not age restricted (9.A.i). i. A certificate of occupancy may not be issued for any non -age restricted dwelling units until 2023. (Staff Note: Reference the phasing plan, in the form of a condition table, in the Board of Supervisors Staff Report from 10/27/2021.] 10. Open Space/Pedestrian Areas. (P) 21-743 10/27/2021 A. A minimum of twenty-five (25%) of the gross acreage shall be retained as Open Space. B. Tract A shall include a Swimming Pool and a Clubhouse. Tract A shall also include at a minimum Two (2) pocket parks that shall consist of a variety of Active and Passive Recreational uses. The Passive Recreational Uses shall consist of: formal courtyards, parks, plazas, mews, picnic areas, 21-743 10/27/2021 trails, paths, sidewalks, ponds, open space, and vistas) and the Active Recreational Uses shall consist of: swimming pools, clubhouses, tennis courts, pickle ball courts, basketball courts, playgrounds, tot lots, dog parks, open game fields, event lawns, or any other outdoor amenities as approved by the Planning Director at the time of Site Plan Review. The exact design, material and location of open space/pedestrian areas shall be approved by the Planning Department and the Department of Environmental Engineering at time of Plans Review. C. The commercial property shall include open space areas that shall serve to connect the commercial property buildings and uses to the spaces intended for gatherings and social interaction. Improvements in these areas may include, but not be limited to: decorative paving units; pedestrian -style lighting; benches; landscaped areas; plantings; bike racks; plazas; water features; fountains; and other pedestrian elements. The exact design, material and location of the pedestrian elements shall be approved by the Planning Department and the Department of Environmental Engineering at the time of Plans Review. 11. Pre and Post Development Rate. The maximum post - development discharge rate for the 100 -year storm shall be limited to pre -development 100 -year discharge rate. (EE) 12. Drainage. Drainage shall remain onsite and not sheet flow to the eastern property line. All run off shall be intercepted, rerouted and treated onsite. (EE) 13. Upper Swift Creek Watershed. In the Upper Swift Creek Watershed enhanced erosion and sediment control measures such as the following shall be used: (EE) A. Super Silt Fence, or an alternative as approved by the Department of Environmental Engineering, shall be provided as a perimeter control; B. Sediment traps and basins sized at least twenty five percent (25t) larger than the minimum Virginia Erosion Control Handbook's standard shall be provided; C. Anionic PAM, Flexible Growth Medium and/or a County - approved equivalent shall be applied to denuded areas during construction and at final stabilization in the locations shown on plans approved by Environmental Engineering at the time of plans review. D. The Department of Environmental Engineering shall approve the exact design and implementation of these standards. 21-744 10/27/2021 14. Development Standards. In addition to any other requirements set forth herein, the Applicant shall comply with the following: (P) A. Residential Desivn Elements. i. Driveways and Walks. 21-745 10/27/2021 a). Driveways. (1) Front -loaded driveways and private parking areas shall be brushed concrete, stamped concrete or exposed aggregate concrete. (2) Rear -loaded alleyways, driveways and private parking areas shall be brushed concrete, stamped concrete, exposed aggregate concrete, or asphalt. (3) Gravel driveways shall not be permitted. b). Front walks: A minimum of a 3 -foot -wide concrete front walk shall be provided to the front entrance of each dwelling unit, to connect to drives, sidewalks or street. ii. Landscaping. a). Front Foundation Planting Beds: Foundation planting is required along the entire front facade of all units and shall extend along all sides facing a street. Foundation Planting Beds shall be a minimum of three (3) feet wide from the unit foundation. Planting beds shall include medium shrubs, spaced a maximum of four (4) feet apart. The plant materials used should visually soften the unit corners and complement the architecture of the home at their mature sizes. Planting bed deviations may be approved by the Planning Department at time of plans review due to unique design circumstances. iii. Streetscape. Trees, planted approximately fifty (50) foot on center, shall be provided along the Public Roads, except where there is a conflict with utilities, sightlines and driveway areas. // iv. Sidewalks: Sidewalks shall be provided on both sides of all public streets, deviations may be approved by the Planning Department at time of plans review due to unique design circumstances. 21-745 10/27/2021 V. Fences. Chain link fences shall not be permitted. vi. Lighting. Street scape light poles shall not exceed fifteen (15) feet in height. vii. Residential Architecture and Materials: a). Style and Form. Unless significant deviations are approved by the Planning j Commission during subdivision plan review, the architectural treatment of the single family and townhouse buildings shall be generally compatible and consistent in quality to the architectural standards of the elevations as shown in Exhibit B, entitled Conceptual Design Guidelines, dated August 3, 2020. b). Dwelling on Slab. If the dwelling unit is constructed on a slab, brick or stone shall be employed around the base of the dwelling unit along all front and side elevations a minimum eight (8) inches above grade so as to give the appearance of a foundation. c). Materials. Acceptable siding materials include brick, stone, masonry, fiber cement siding (such as HardiPlank, HardieShingle, and HardieTrim), or engineered wood siding (such as LP SmartSide), premium quality vinyl siding with a minimum thickness of .044 inches or other comparable material as approved by the Planning Director at time of plans review. Dutch lap and plywood siding are not permitted. Other materials may be used for trim, architectural decorations, or design elements provided they blend with the architecture of the dwelling. d). Repetition. Single family detached dwelling units with the same elevations, not including the same style (Craftsman, Farmhouse, etc.), and color palette may not be adjacent to each other on the same street. Townhouse dwellings units with the same elevations and color palette may not be located adjacent to or directly across from each other on the same street. In either case, this requirement does not apply to dwellings on different streets backing up to each other. e). Step-down Siding: For dwelling units stepping the siding down below the first floor shall be permitted on the side and rear elevations that do not front on a street, with a maximum of two (2) steps permitted on any elevation. A minimum of 21-746 10/27/2021 24 inches of exposed brick or stone shall be required, unless a lesser amount is approved by the Planning Department at time of plans review due to unique design circumstances. f). Roof Materials: Roofing materials shall be standing seam metal or dimensional architectural shingles or better with a minimum 30 -year warranty. g). Porches and Stoops. (1) Front Porches: Where elevated more than sixteen (16) inches, front entry stoops and front porches shall be constructed with continuous masonry foundation wall or on 12"x12" masonry piers. Extended front porches shall be a minimum of five (5) feet deep. Space between piers under porches shall be enclosed with framed lattice panels. Where provided or required by code on elevated porches, handrails and railings shall be finished painted wood, vinyl or metal railing with vertical pickets or sawn balusters. Pickets shall be supported on top and bottom rails that span between columns. LW (2) Front Porch Flooring: Porch flooring may be concrete, exposed aggregate concrete, or a finished paving material such as stone, tile or brick, finished (stained or painted) wood, or properly trimmed composite decking boards. All front steps shall be masonry to match the foundation. h). Garages. (1) Front loaded attached garages shall be permitted to project a maximum of four feet (4') forward of the front porch or front line of the main dwelling. (2) Front loaded garages shall use an upgraded garage door. An upgraded garage door is any door with a minimum of two (2) enhanced features. Enhanced features shall include ■ LI windows, raised panels, decorative Lr panels, arches, hinge straps or other architectural features on the exterior that enhance the entry (i.e., decorative lintels, shed roof overhangs, arches, columns, 21-747 10/27/2021 keystones, eyebrows, etc.). Flat panel garage doors are prohibited. i). Heatinq, Ventilation and Air Conditionin (HVAC) Units and whole House Generators. Units adjacent to public right of way shall be screened from view by landscaping or low maintenance material, as approved by the Planning Department. /\ B. Design Elements for Tract B. V i. Building Materials. All buildings shall have an exterior wall surfaces constructed of brick, stone, or cultured stone, architectural masonry, Cementous siding and trim, exclusive of windows, doors, cornices, accent bands, and architectural treatments which may be constructed of metal, fiberglass, E.I.F.S., stucco, or other comparable materials as approved by the Director of Planning. The exposed portion of the exterior wall surfaces (front, rear and sides) of any building shall be similar in quality as to architectural treatment and materials. For any townhouse dwelling that has vinyl siding, a minimum of 50% of the front facades for such dwelling units, exclusive of windows, doors, trim and gables, shall have a minimum of 20% brick, stone or masonry materials. ii. Sidewalks. Sidewalks shall be provided to all buildings from the designated parking areas as generally shown on the Conceptual Plan. Sidewalks shall be a minimum of five (5) feet in width and shall be constructed of concrete or an alternative material approved by the Planning Department at site plan approval. Where pedestrian traffic may need to cross drives and or public roads, crosswalks will be provided as decorative painted surfaces or be constructed from concrete with a stained, painted or stamped textures. iii. Street Lights. Street lighting and parking lot lights shall be. Internal site lighting shall be of a pedestrian scale. All light poles and fixtures to ornamental and approved by the Planning Department at the time of site plan review. iv. Trash Receptacles. Solid waste storage areas, not including convenience containers, shall be screened form public view at ground level from the adjacent properties and/or the public right of way with an enclosure constructed with materials to match the building it serves. The area shall have an opaque door which shall remain closed when not being accessed. 21-748 10/27/2021 15. Perimeter Screeninq. (P) A. A thirty (30) foot wide landscape strip shall be provided along the eastern boundary of the property adjacent to the Dogwood villas Subdivision within common area of the development. Utility easements shall be permitted to cross the strip in a perpendicular fashion. Any healthy trees that are five (5) inches or greater in caliper shall be retained within this strip except where removal is necessary to accommodate any improvements, easements or grading. Nothing herein shall preclude the removal of vegetation or trees from the landscape strip that are unhealthy, dying or diseased. A landscape plan shall be submitted to the Planning Department for this landscape strip which identifies all trees that are five (5) inches or greater in caliper for preservation at the time of plan review. Any open areas of 100 square feet or greater shall be supplemented with plant materials, fencing or other acceptable material so as to minimize year-round views of improvements on the property from Dogwood subdivision, as determined by the Director of Planning. The minimum size standards for supplemental plant material shall comply with the County Zoning Ordinance. B. A hedge row with a minimum height of 48" at full maturity shall be installed adjacent to the sidewalk along the property frontage of Fox Club Parkway. 16. Communications Tower. The existing communications tower and related site area shall be subject to the conditions of Case 98SN0258, subject to the following: (P) A. The Buffer area shall be provided as required by Case 98SN0258 unless modifications are needed at time of plan review. Such modifications shall be subject to the review and approval of Planning to ensure sufficient buffering and consistency with 98SN0258. B. The applicant shall provide access to the communications tower and any revised access shall be approved at the time of construction plan review. 21-749 10/27/2021 And, further, the Board directed staff to include on the upcoming County -Schools Liaison Committee meeting agenda a discussion of improving access to schools countywide, and specifically request. the evaluation of Cosby High School be performed and funding for those improvements be included in the upcoming five-year Capital Improvement Program (CIP). Mr. Ingle: Aye Mr. Carroll: Nay Ms. Haley: Aye Mr. Winslow: Abstain Mr. Holland: Aye 21SN0594 In Midlothian Magisterial District, Dennis Nofsinger Jr., Eleanor Nofsinger, Elaine Herman, Robert Tulloh, and HHH Land, LLC (project commonly known as Charter Colony West) request rezoning from Agricultural (A) to Residential (R-12) plus conditional use planned development to permit exceptions to ordinance requirements, development standards, and use exceptions (residential townhouses), conditional use to permit recreational neighborhood facilities, and a waiver to connectivity and amendment of zoning district map on 157.28 acres fronting 650 feet along the east side of Old Otterdale Road at its terminus with State Route 288, as well as fronting the terminus of Westbury Drive, Paddington Drive, Charlemagne Road, Thynne Road, Wallingham Drive, and Charter Park Drive. Density will be controlled by zoning conditions or ordinance standards. The Comprehensive Plan suggests the property is appropriate for Suburban Residential II uses (2 to 4 dwellings 1 per acre). Tax IDs 720 -704 -Part of 3574; 720-706-3318; 721- J 704-7391; and 721-706-1629. Mr. Ryan Ramsey presented a summary of Case 21SN0594. He stated the case is a two-part request for I. rezoning from Agricultural (A) to Residential (R-12) plus conditional use planned development to permit exceptions to ordinance requirements, development standards, and use exceptions (residential townhouses), and conditional use to permit recreational neighborhood facilities, and II. waiver to street connectivity requirements for new streets to connect to all adjacent stub streets. He reviewed the county Department of Transportation (CDOT) evaluation which concluded the development's traffic impact will be addressed by proffered cash payments and/or road improvements, and he stated CDOT supports the request. He stated the Planning Commission and staff recommended approval of both Requests subject to the conditions in the staff report. He further stated staff received one letter of support from the Charter Colony Foundation, four letters of opposition, and two portal comments in opposition. In response to Mr. Winslow's question relative to the timeline for decision on the potential improvements, Mr. Ramsey stated he believed it would be based on the valuation of the improvements and would occur during the plans review process. 21-750 10/27/2021 Mr. Jeff Geiger, representing the applicant, stated the primary reason the developer is asking for the prospective connectivity waiver is because it is working with the Homebuilders Association of Virginia to change the legislation in the spring to get some flexibility in the policy. He clarified the applicant will make the decision during plans review whether to pay the cash proffer or do the improvement in lieu of paying the cash proffer. l_+' Mr. Holland called for public comment. Conceptual Layout. The site shall be developed in general Mr. Andrew Baldwin expressed his support for the development of Charter Colony West as detailed in the application. There being no one else to speak to the issue, the public hearing was closed. On motion of Ms. Haley, seconded by Mr. Carroll, the Board approved Case 21SN0594 subject to the following conditions: The property owner and applicant in this rezoning case ("owner"), pursuant to Section 15.2-2298 of the Code of Virginia (1950, as amended) and the Zoning Ordinance of Chesterfield County, for themselves and their successors or assigns, proffer that the property under consideration (the "Property") will be developed according to the following proffers if, and only if, the rezoning request submitted herewith is granted with only those conditions agreed to by the owner. In the event this request is denied or approved with conditions not agreed to by the owner, the proffers shall immediately be null and void and of no further force or effect. Applicable to All 1. Master Plan. The Textual Statement dated August 9, 2021 shall be considered the "Master Plan". (P) 2. Conceptual Layout. The site shall be developed in general conformance with the conceptual layout depicted on Exhibit A attached hereto ("Conceptual Layout"). The Conceptual Layout is conceptual in nature and may vary based on the final subdivision plan depending on the final soil studies, RPA lines, wetlands, road design, lot locations, amenity locations, elimination of stub road connections (as noted on Exhibit A) or other engineering reasons. Any other substantial change to the Conceptual Layout shall be approved by the Planning Commission at the time of plans review. (P) 3. Density. Density shall be limited to a maximum of four hundred ninety-five (495) dwelling units. (P) 4. Sidewalks. Public roads that have buildings fronting on both sides of an applicable road segment shall have sidewalks located on both sides of each applicable road segment (unless otherwise requested by the developer and approved by the Director of Planning at the time of plans review). If a public road segment does not have buildings fronting on both sides of the road segment, then a sidewalk may be provided on one side of each applicable 21-751 10/27/2021 road segment. For clarity, a sidewalk shall be provided where the Amenity Area has frontage on a road. In the event a sidewalk along a public street is located outside the public right-of-way, then the length of all driveways intersecting with such sidewalk located outside the public right-of-way shall be a minimum of twenty feet (20') as measured from the back of such sidewalk and the face of a front -loaded garage door. (P) 5. Utilities. Public water and wastewater shall be used. i In conjunction with tentative subdivision approval, the owner of the Property shall submit to the Department of Utilities for review and approval a master water and wastewater plan for the Property providing the conceptual layout for water and wastewater lines to serve the development on this Property. In addition, this master water and wastewater plan shall also show the provision of wastewater service to the northern property line of the Property in locations to be mutually agreed upon by the Utilities Department and the owner so that wastewater service may be provided to the existing lots to the north of the Property. (U) 6. Amenity. Recreational neighborhood facility accessory to residential uses will be located on the Property as generally shown on the conceptual plan. The Amenity Area will be designed in general conformance with the design shown on the Conceptual Layout, unless otherwise approved during plans review, and will include initially an open or enclosed structure with a pool, and at least one of the following recreational amenities: play area, fire pit, splash pad, outdoor game area, walking trails, benches, hardscape patio area, outdoor eating area or other similar improvements. Construction on the Amenity Area shall commence prior to the issuance of the Certificate of Occupancy for the 100th unit and shall be completed and open for use within 18 months after commencement of construction. Other recreational neighborhood facilities and uses accessory to residential uses may be located elsewhere on the Property. These amenities will be subjected to the recorded declaration for the Charter Colony Homeowners Association. (P) 7. Street Trees. Except for the portion of the Property designated for townhome use, street trees shall be planted along the roads as generally shown on the Conceptual Layout with a maximum average spacing of forty (40) feet on center. In the event of conflicts with utilities, easements, sightlines, entrances and other conflicts, the required spacing shall be increased. In the portion of the Property designated for townhome use, street trees shall be planted as required by the development requirements for the R-TH zoning district. Street trees may be located between the road and the sidewalk. Where a ten foot (101) wide buffer is required along the northern side of the Collector Road, small deciduous trees, bushes and/or ground cover shall be used between the street trees in a manner to be determined at plans review. Where a thirty foot (30') wide buffer is required along the northern side of the Collector Road, the thirty 21-752 10/27/2021 (30') wide buffer area shall be planted pursuant to the applicable requirement in Item #2 in the Master Plan. (P) 8. Right -of -Way Dedication. In conjunction with the initial development or within sixty (60) days from the date of a written request by the Chesterfield County Transportation Department ("Transportation Department"), a minimum fifty-three foot (53') right of way, if the multi -use trail is not located in the right of way on the owner's submitted plans, or a minimum sixty foot (60') wide right- of-way, if the multi -use trail is located in the right of way on the owner's submitted plans, for the Charter Park Drive extension from the existing Charter Park Drive terminus to Old Otterdale Road ("Collector Road"), shall be dedicated, free and unrestricted, to and for the benefit of Chesterfield County. a. If requested by the owner/developer and approved by the Transportation Department, the minimum right-of- way width may be reduced. b. If requested by the owner/developer and accepted by the Transportation Department, the right-of-way dedication noted above may be phased in accordance with an approved phasing plan that is submitted to and approved by the Transportation Department prior to any subdivision or site plan approval. (T) 9. Road Improvements. Prior to the issuance of any certificate of occupancy that would permit more than 200 dwelling units on the Property (the "Improvement Deadline"), the following road improvements shall be completed. Any modification to the alignment, design and length shown on the Conceptual Layout and/or as specified below shall be approved by the Transportation Department. a. Construction of a two lane road for the Collector Road to VDOT Urban Collector standards (30 mph), to include a VDOT standard sidewalk along the north/east side of the Collector Road, with modifications 21-753 10/27/2021 approved by the Transportation Department. b. Construction of a ten foot (10') wide asphalt multi- use trail along the Collector Road in the general location illustrated on the Conceptual Layout. The multi -use trail may be inside or outside of the public right-of-way. If the multi -use trail is constructed inside the public right-of-way, then the multi -use trail shall be constructed to VDOT standards. C. Construction of intersection control (traffic signal, restrictive movement crossover, or other) at the North Woolridge Road/Charter Park Drive intersection, only if VDOT approves the installation of this intersection control. If VDOT does not approve, the owner is relieved of this intersection control obligation. (Note: It is anticipated the owner will provide a traffic signal at this location if approved.] d. Construction of a minimum of three (3) VDOT standard crosswalks to include required pavement markings, signage, handicap ramps and other required 21-753 10/27/2021 improvements along Charter Park Drive, if approved by VDOT. If VDOT does not approve, the owner is relieved of this crosswalk obligation. e. Dedication to Chesterfield County, free and unrestricted, of any additional right-of-way (or easements) required for the improvement identified above. In the event the Developer is unable to acquire an "off-site" right-of-way or easement that is necessary for the road improvements described above in Proffered Conditions 10.b. (Intersection Control North Woolridge Road/Charter Park Drive), the Developer may request, in writing, that the County acquire such right-of-way as a public road improvement. All costs associated with the acquisition of the right-of-way shall be borne by the Developer. In the event the County chooses not to assist the Developer in acquisition of one or more "off-site" right-of-way or easement, the Developer shall be relieved of the obligation to acquire the "off --site" right-of-way or easement and shall provide the road improvement within available right- of-way as determined by the Transportation Department. (T) 10. Environmental Engineerin a. Super Silt Fence, or an alternative as approved by the Department of Environmental Engineering, shall be provided as a perimeter control in locations where standard silt fence would have been required. b. Sediment traps and sediment basins sized at least 25% larger than the minimum Virginia Erosion and Sediment Control Handbook's standard shall be provided. C. Anionic PAM, Flexible Growth Medium and/or a County - approved equivalent shall be applied to denuded areas during construction and at final stabilization in the locations shown on plans approved by Environmental Engineering at the time of plans review. d. For any lots located south of Collector Road adjacent to the Property's eastern boundary line, the stormwater system serving this portion of the Property shall be designed to prevent stormwater released from disconnected roof drains, driveways, roads, and curb and gutter from sheet flowing on to adjacent lots not located on the Property. e. The post -development 2, 10 and 100 -year peak discharge rate shall not exceed the pre -development 2, 10 and 100 -year peak discharge rate, respectively. (EE) 11. Pedestrian Connections. In all Common Areas, pedestrian paths may be natural or hard surface or a combination. In Resource Protection Areas, pedestrian paths may be located in a meandering manner through the Resource Protection Areas in accordance with the Department of Environmental Quality's Riparian Buffers Modification and Mitigation Guidance Manual (2006), with the final location, design and material to be approved by the Director of Environmental Engineering at the time of plans 21-754 10/27/2021 review and approval. A pedestrian path or multi -use trail may be located within sewer easements located within a Resource Protection Area. The exact location, width, design and material(s) to be used for this trail shall be shown on the site plan or subdivision plat submitted for the applicable portion of such sewer easement shown on such plan for review and approval by the Directors of Environmental Engineering and Utilities at the time of plans review. Upon the approval of the construction of a pedestrian path or multi -use trail within any sewer easements, the owner shall enter into one or more license agreements with Chesterfield County for the use of a pedestrian path or multi -use trail within any sewer easements. (P, EE & U) 12. Northern Boundary Fence. Where new lots adjoin existing lots along the Property's northern property line, a privacy fence approximately six feet (6') tall constructed from low maintenance material (i.e. vinyl, composite board, cementitious board) using a natural color shall be provided along the property line shared by the lots. No fencing will be required within Resource Protection Areas, Perennial Stream Protection Areas and wetlands. This fence may be located within a lot, open space or common area. An easement benefiting the homeowner's association shall be placed in the location of the fence and this easement shall provide the homeowner's association the enforcement rights to ensure the fence is maintained by the owner of the land upon which the fence is placed. This easement shall also give the homeowner's association the right to ensure the fence is not removed and, if damaged, it must be repaired or replaced with the same material. This fence shall be installed in sections as lots are developed with installation occurring after completion of erosion and sediment control work and prior to the issuance of a certificate of occupancy for a particular lot. (P) 13. Southeast Corner Landscaping. In the southeast corner of the Property, where the property line is adjacent to existing lots located in the portion of the Charter Colony subdivision known as Ashton Village, the owner of the Property shall install landscape screening consistent with Exhibit B attached hereto ("Screening"). This Screening shall be installed along the portion of the Property's southeast corner property line that is adjacent to existing lots in Ashton Village, except for any portions of such property line that is located within a Resource Protection Area, a perennial stream protection area or a wetland area. This Screening shall be installed outside of the fifteen foot (15') setback shown on Exhibit B and in a manner generally consistent with the Screening diagram shown on Exhibit B. (P) 14. Northeast Corner Natural Area. In the northeast corner of the Property, where the property line is adjacent to existing Lots 19, 18 and 17, and a portion of Lot 20 (collectively, the "Lots"), in the Haywood Village Section A of the Charter Colony subdivision, there shall be a fifty foot (50') wide natural area along the common 21-755 10/27/2021 property line shared by the Property and the Lots, as illustrated on Exhibit B-1 attached hereto. The purpose of this natural area is to retain existing vegetation and shall be inclusive of required setbacks. This natural area may be located within the Lots so long as the natural area is within an easement area benefiting the homeowners' association and the easement only allows for the removal of trees when the trees are dead, dying or diseased. (P) 15. Road Cash Proffers. ■ a. The applicant, sub -divider, or assignee(s) (the "Developer") shall pay $9,400 for each single family and $5,922 for each townhome dwelling unit to Chesterfield County for road improvements within the service district for the property ("Road Cash Proffer Payment"). Once certificates of occupancy for units have been approved with Road Cash Proffer Payments that would exceed a cumulative total of $500,000, the applicant shall then begin making the Road Cash Proffer Payment for any additional dwelling unit(s). Each Road Cash Proffer Payment shall be made prior to the issuance of a certificate of occupancy for a dwelling unit unless state law modifies the timing of the payment. Should Chesterfield County impose impact fees at any time during the life of the development that are applicable to the property, the amount paid in cash proffers shall be in lieu of or credited toward, but not be in addition to, any impact fees, in a manner determined by the County. Should Chesterfield County modify its Road Cash Proffer Policy, or implementation of the Road Cash Proffer Policy, to allow offsets for an on-site thoroughfare road, then the Road Cash Proffer Payment shall be reduced to conform to such modification, and the Off-site Road Improvement Option (defined below) need not be provided so long as construction on the Off-site Road Improvement Option has not begun, as determined by the Transportation Department. b. The Developer may elect to pay the Road Cash Proffer Payment or provide the Off -Site Road Improvement Option below. If the off -Site Road Improvement option is provided, then the Road Cash Proffer Payment will no longer be required of the Developer. The Off -Site Road Improvement Option determination shall be made by the Developer prior to any construction plan approval that includes more than 53 dwelling lots/units. If the Developer chooses to provide the Off -Site Road Improvement Option, then the Off -Site Road Improvement Option construction plan shall be approved prior to recordation of more than a cumulative total of 53 dwelling units/lots and shall be provided prior to recordation of more than a cumulative total of 300 dwelling lots/units. Prior to the Improvement Deadline, the Developer shall post a performance bond, letter of credit, or other security, in a form acceptable to the County 21-756 10/27/2021 Attorney, for the selected Off -Site Improvement, as approved by the Transportation Department. Off -Site Road Improvement Option: Construction of a roundabout at the Old Otterdale Road/Otterdale Woods Road/Little Hawk Drive intersection to VDOT standards, as approved by the Transportation Department as a part of the plans review process. Note: This includes all utility relocations, stormwater management, and other relocations/modifications associated with completing the improvements. Applicable to Off -Site Road Improvement Option: Dedication to Chesterfield County, free and unrestricted, of any additional right-of-way (or easements) required for the improvements identified above. In the event the Developer is unable to acquire any "off-site" right-of-way that is necessary for these improvements, the Developer may request, in writing, that the County acquire such right-of-way as a public road improvement. All costs associated with the acquisition of the right-of-way shall be borne by the Developer. In the event the County chooses not to assist the Developer in acquisition of one or more "off-site" right-of-way or easement, the Developer shall be relieved of the obligation to acquire the "off-site" right-of-way or easement and shall provide the road improvement within available right-of-way as determined by the Transportation Department without the re -imposition of road cash proffers. 21-757 10/27/2021 C. If requested by the Developer and with the agreement of the Transportation Department, Road Cash Proffer Payments may be reduced for the cost of road improvements, other than the improvement identified in Proffered Condition 15.b. above, provided by the Developer (e.g. widening/ improvement Old Otterdale Road, from Otterdale Woods Road/Little Hawk Drive intersection to the Aldengate Road intersection to provide two (2) ten -foot (101) wide travel lanes with two -foot (2') wide paved shoulders on each side and overlaying the full width of the road with one and a half inches (1.5") bituminous asphalt concrete, with any modifications approved by the Transportation Department, and widening/improvement Otterdale Woods Road from Route 60 to the Otterdale Woods Road/Little Hawk Drive intersection, to provide two (2) twelve - foot (12') wide travel lanes with four -foot (4') wide paved shoulders on each side and overlaying the full width of the road with one and a half inches (1.5") bituminous asphalt concrete, with any modifications approved by the Transportation Department). The value of the improvements shall be approved by the Transportation Department. The election, plan approval and bonding shall be completed in the same manner as set forth in Proffered Condition 15.b. (B&M, T) 21-757 10/27/2021 ADDlicable to Sinale Familv Detached Use 16. Architecture. Exhibit C provides illustrative pictures of the architectural appearance for single family homes to be constructed on the Property. These illustrative pictures are conceptual in nature, and the final elevations may use a different type of architectural style, materials and architectural detailing from what is shown so long as the variety in architectural elements represented by the illustrative pictures is maintained. (P) Applicable to Townhome Use 17. Architecture. Exhibit D provides illustrative pictures of the architectural appearance for townhomes to be constructed on the Property. These illustrative pictures are conceptual in nature, and the final elevations may use a different type of architectural style, materials and architectural detailing from what is shown so long as the variety in architectural elements represented by the illustrative pictures is maintained. (P) Ayes: Holland, Winslow, Ingle, Carroll and Haley. Nays: None. Ms. Haley then made a motion, seconded by Mr. Carroll, for the Board to approve the waiver to street connectivity for Case 21SN0594. Ayes: Holland, Winslow, Ingle, Carroll and Haley. Nays: None. 21SN0628 In Midlothian Magisterial District, Dorothy Clarke requests conditional use planned development to permit exceptions to ordinance requirements, including road frontage requirements, conditional use to permit a second dwelling, and an exception to Section 18-60 of the Utility Ordinance for connection to the public water and wastewater systems and amendment of zoning district map in a Residential (R-40) District on 56.97 acres known as 3204 Old Gun Road East. Density will be controlled by zoning conditions or ordinance standards. The Comprehensive Plan suggests the property is appropriate for Low Density Residential use. Tax ID 743 -721 -Part of 3814. Mr. Ryan Ramsey presented a summary of Case 21SN0628. He stated the case consists of Request I - conditional use planned development to permit exceptions to ordinance requirements, Request II - conditional use to permit a second dwelling, and Request III - Exception to Section 18-60 of the Utility Ordinance for connection to the public water and wastewater system. He provided details of each request. He stated the Planning Commission recommended approval of all three requests. He further stated staff recommended approval of Requests I and II but denial of Request III. 21-758 10/27/2021 In response to Mr. Winslow's question relative to getting connectivity from the neighborhood to the south, Mr. George Hayes stated that is correct and provided an explanation of the conceptual proposal. Mr. Holland called for public comment. Mr. Aaron Revere, representing the applicant, made himself available to answer any questions. There being no one else to speak to the issue, the public hearing was closed. On motion of Ms. Haley, seconded by Mr. Winslow, the Board approved Case 21SN0628 (Requests I, II, and III) subject to the following conditions: Request I - Exceptions to Road Frontage 1. Concept Plan. The Property may be subdivided as generally depicted on the concept plan, titled "EXHIBIT SHOWING RESIDENTIAL SUBDIVISION WITH CONCEPTUAL FAMILY DIVISION LOTS OF A 60.560 ACRE PARCEL LOCATED ON THE WEST SIDE OF OLD GUN ROAD EAST", prepared by Bruce Robertson Land Surveying, P.C., dated June 29, 2021, and attached hereto as Exhibit A. No further divisions of the Property shall be permitted unless adequate public road frontage is provided. (P) 2. Road Frontage & Access. No public road frontage shall be required for any lot shown on Exhibit A. Access to each lot shall be provided through the lot's corresponding road frontage within the City of Richmond on Old Gun Road East. (P) Request II - Second Dwelling 3. Occupancy Limitations. Occupancy of the second dwelling unit, labeled as "Home 2" on Exhibit A, shall be limited to: the occupants of the principal dwelling unit, individuals related to them by blood, marriage, adoption or guardianship, foster children, guests, and any domestic servants. (P) 4. Deed Restriction. For the purpose of providing record notice, within thirty (30) days of approval of this request, a deed restriction shall be recorded setting forth the limitation in Condition 3. The deed book and page number of such restriction and a copy of the restriction as recorded shall be submitted to the Planning Department. (P) 5. Termination of Occuoancv Limitations. If the second dwelling is transferred to a family subdivision lot where it becomes the principal dwelling, as conceptually shown on Exhibit A, Condition 3 shall become null and void. (P) Request III - Utility Waiver for Connection to Public Water a Wastewater Systems 21-759 10/27/2021 Utility Easements. The developer shall dedicate water and wastewater easements to the county, subject to Utilities Department review and approval, with the proposed subdivision plat. (U) Waiver to Connect Public Water & Wastewater Systems. The exception is granted for the development as generally depicted on the exhibit titled "EXHIBIT SHOWING RESIDENTIAL SUBDIVISION WITH CONCEPTUAL FAMILY DIVISION LOTS OF A 60.560 ACRE PARCEL LOCATED ON THE WEST SIDE OF OLD GUN ROAD EAST" prepared by Bruce Robertson Land Surveying, P.C. dated 6/29/21. Any additional requests to subdivide the property or develop the property inconsistent with this exhibit shall require connection to county water and wastewater in accordance with the ordinance requirements at that time, or a separate exception granted by the Board of Supervisors. (U) Waiver & Required Connections to County Water System. The exception to the use of county water shall only apply to Lot 2 as shown on the exhibit titled "EXHIBIT SHOWING RESIDENTIAL SUBDIVISION WITH CONCEPTUAL FAMILY DIVISION LOTS OF A 60.560 ACRE PARCEL LOCATED ON THE WEST SIDE OF OLD GUN ROAD EAST" prepared by Bruce Robertson Land Surveying, P.C. dated 6/29/21. The existing structures located on Conceptual Family Division Lots 1B and 1C shall remain connected to the county water system with separate water services being required for each dwelling unit, and a new water service shall be installed for a new dwelling unit built on Lot IA. (U) Water Connection Agreement for Family Division Lots. With the family division creating Lots IA, 1B, and 1C, the developer shall enter into a water connection agreement with the county and record private waterline easements, as determined necessary by the county, to allow the existing water meters to remain in their current location while serving structures on property other than where the meter is located. (U) Waterline Service to Family Division Lots. With the family division creating Lots 1A, 1B, and 1C, the developer shall provide each lot with its own separate county water service and physically separate and disconnect any waterlines that would otherwise be shared or interconnected between the lots. (U) Ayes: Holland, Winslow, Ingle, Carroll and Haley. Nays: None. 17. PUBLIC HEARINGS 17.A. TO CONSIDER THE REDISTRICTING OF THE COUNTY Mr. Chernau stated this date and time has been advertised for a public hearing for the Board to consider the redistricting of the county. He further stated the Board is required to redistrict and equalize the magisterial districts every ten years based on the most recent census. He clarified this process does has nothing to do with the school district boundaries. He stated the districts must be contiguous and compact, the boundaries must be delineated by observable boundaries like roads and other permanent features shown on a 21-760 10/27/2021 map but not invisible lines like subdivision boundaries, and there can be no racial voting packing or cracking. He further stated at the September Board meeting, staff presented a plan which satisfied all legal requirements, and the plan has been shared on social media and been the subject of two Facebook Live events. He stated dozens of comments on the proposed plan have been received through the online comment portal at www.chesterfield.gov/census, and information has been shared via news releases, billboards, television, the county newsletter, and local media. He further stated this is a public hearing to further get input from the public, and after the public hearing is closed the matter will be carried to the Board's November 17, 2021 meeting for a vote. He stated citizens may continue to offer comments on the online portal until 12:00 noon on November 17, and staff and Board members will be reviewing and considering all comments and suggestions received. In response to Mr. Ingle's question relative to the requirement to finish the process this year, Mr. Chernau confirmed it must be completed this year. Mr. Holland called for public comment. Ms. Traci Franssen expressed concerns relative to the need for additional magisterial districts to improve representation of citizens. Mr. Glen Besa expressed concerns relative to the maps as proposed and the process by which they were developed which he felt lacked transparency. Mr. Murti Khan expressed concerns relative to the maps being politically and racially gerrymandered, unethical, and unlawful. Mr. Steve Meadows requested a copy of the proposed map. Discussion ensued relative to the availability of the proposed maps and video of the work session which occurred at the Board's September 22, 2021 meeting. Mr. Holland noted there is no change in the Bermuda District, and only minor changes to Dale District relative to Midlothian and Clover Hill. He stated he personally cannot see any gerrymandering or voter disenfranchisement. Ms. Ashley Taylor expressed concerns relative to the Midlothian District having a different political viewpoint should it take on voters from Matoaca District. Mr. Holland stated the Board will continue to receive comments and proposals through November 17, 2021, Ms. Denisha Potts expressed concerns relative to the lack of diversity in representation and the short amount of time for citizens to provide input on the proposal. There being no one else to speak to the issue, the public hearing was closed. 21-761 10/27/2021 Mr. Holland reiterated the Board will accept comments and proposals through November 17, 2021. Mr. Ingle stated many comments have been received, and Board members have solicited maps from citizens for consideration. He further stated only one suggested map has been received, and he does not believe many of the requests are legally possible to achieve, but he is willing to consider suggestions. He noted the deadline to finalize the process. Mr. Carroll stated census data was delayed to August 13, 2021 due to COVID-19, and in years past it was received much earlier in the year thereby allowing for more robust and different types of public meetings. He further stated increasing representation on the Board, which would require a charter change, could be done in the future if citizens chose to go in that direction. 17.8. TO CONSIDER CODE AMENDMENT RELATIVE TO THE KEEPING OF CHICKENS Ms. Rachel Chieppa stated this date and time has been advertised for a public hearing for the Board to consider an amendment to Section 19.1-53 of the County Code relative to the keeping of chickens. She further stated the amendment is based on guidance provided by the Virginia Cooperative Extension and is applicable in residential and certain manufactured home districts only where a maximum of 6 chickens excluding roosters is allowed. She stated the change does not apply to agriculture zoning districts, and existing runs become] legally nonconforming upon adoption of the ordinance. She �•/ further stated the proposed amendment is to increase the maximum permitted outside run area from 40 square feet to 56 square feet and the minimum permitted area per chicken from 5 square feet to 8 square feet. She stated the additional spacing prevents overcrowding, allows appropriate room for exercise, and maintains the health of the chickens. She further stated staff recommended approval. In response to Mr. Carroll's question relative to grandfathering existing coops, Ms. Chieppa confirmed existing coops are grandfathered in. Mr. Holland called for public comment. Mr. Steve Meadows expressed concerns relative to spending excessive time working on the chicken ordinance. There being no one else to speak to the issue, the public hearing was closed. On motion of Ms. Haley, seconded by Mr. Carroll, the Board adopted the following ordinance: 21-762 10/27/2021 AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND REENACTING SECTION 19.1-53 OF THE ZONING ORDINANCE RELATIVE TO THE KEEPING OF CHICKENS BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Section 19.1-53 of the Code of the County of Chesterfield 1997, as amended, is amended and re-enacted, to read as follows.: Fury Iess,dum 3 acres or 3 acres or more R-88, R-40, R-25, R-15, R-12, R-9, R-7 Districts M11-2, M11-3 Districts: a. Use is incidental to a dwelling on the premises; b. Use is limited to the keeping of a maximum of 6 chickens and does not include roosters; c. At all times, chickens are kept within a single building having a single attached fenced outside run as follows: • building is a minimum of 10 square feet and a maximum of 20 square feet; • fenced outside run area is a maximum of 56 square feet and has a minimum area of 8 square feet per chicken; and • fenced outside run area is securely enclosed on the top and sides with a wire mesh or similar material; d. Building and attached outside run area are located in the rear yard and set back 25 feet from all property lines; e. Slaughtering of chickens does not occur; I. Areas associated with keeping of chickens is cleaned and made free of waste on a regular basis. Waste is disposed of in an appropriate waste disposal container that is periodically removed from the site; and g. Property owner employs an effective means of eliminating odor problems and propagation of insects related to use. Far®, has tkaa:3 ac=es or 3 aetm or more -Continued R -C District: OPTION 1 -Propagation and cultivation of crops a. Use is located within conservation area required by Section 19.1-86.; b. Use is limited to the propagation and cultivation of crops; c. Farm related buildings and crop fields are setback 75 feet from adjacent property or single family residential lot line within the subdivision; and d. Operation of tractors, combines, or other internal combustion powered equipment is restricted to between the hours of 7:00 a.m. and 9:00 p.m. OPTION 2 -Keeping of Chickens a. Use is incidental to a dwelling on the premises; b. Use is limited to the keeping of a maximum of 6 chickens and does not include roosters; c. At all times, chickens are kept within a single building having a single attached fenced outside tun as follows: • building is a minimum of 10 square feet and a maximum of 20 square feet; • fenced outside run area is a maximum of 56 square feet and has a minimum area of 8 square feet per chicken; and 21-763 10/27/2021 • fenced outside run area is securely enclosed on the top and sides with a wire mesh or similar material; d. Building and attached outside run area are located in the rear yard and set back 25 feet from all property lines; e. Slaughtering of chickens does not occur; f Areas associated with keeping of chickens is cleaned and made free of waste on a regular basis. Waste is disposed of in an appropriate waste disposal container that is periodically removed from the site; and g. Property owner employs an effective means of eliminating odor problems and propagation of insects related to use. j OPTION 3 -Keeping of Horses a. Use is located within the conservation area required by Section 19.1-86.; b. Use is limited to the keeping of horses; c. Pasture areas, barns or stables are setback 75 feet from adjacent property or from any single family residential lot line within the subdivision; d. Pasture areas, barns or stables are cleaned and made free of waste on a regular basis and maintained so as to control the propagation of insects; and e. Operation of tractors, combines, or other internal combustion powered equipment is restricted to between the hours of 7:00 a.m. and 9:00 p.m. (2) That this ordinance shall become effective immediately upon adoption. Ayes: Holland, Winslow, Ingle, Carroll and Haley. Nays: None. 17.C. TO CONSIDER AMENDMENTS TO THE ROUTE 1 RESIDENTIAL OVERLAY Mr. Steve Haasch stated this date and time has been advertised for a public hearing for the Board to consider an amendment to the County Code relative to the Route 1 Residential Overlay. He further stated the overlay project is one of the implementation items that arose from the Jefferson Davis Special Area Plan. He provided details of the changes to the overlay which include the renaming of Jefferson Davis Highway to Route 1 in the Zoning Ordinance; the limitation on the number of three-bedroom apartments; and revising overlay standards to allow townhouses to front Route 1 in a more urban design characterization. He discussed an additional change to provide for two -over -two stacked townhouses subject to the same standards as RMF development. He summarized additions made at the Planning Commission level relative to green space. He stated the Planning Commission recommended approval. Mr. Holland called for public comment. Ms. Renae Eldred, representing the Route 1 Association, formerly known as the Jefferson Davis Association, spoke in favor of the amendments and thanked staff for listening to the association's concerns. Ms. Kim Marble asked the Board to continue to engage with the community as projects come forward in order to gauge whether more modifications to the ordinance are needed. Mr. Preston Lloyd, an attorney with Williams Mullen, appeared on behalf of a project known as Bellwood Crossing. He asked the Board to defer action on the amendment. 21-764 10/27/2021 There being no one else to speak to the issue, the public hearing was closed. On motion of Mr. Ingle, seconded by Mr. Winslow, the Board adopted the following ordinance: AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND REENACTING SECTIONS 19.1-52, 19.1- 53, 19.1-236, 19.1-263, 19.1-274, 19.1-346, 19.1-377, 19.1-378, 19.1-379 AND 19.1-570 OF THE ZONING ORDINANCE RELATIVE TO ROUTE 1 RESIDENTIAL OVERLAY AREA AND ROUTE I NAME CHANGE BE IT ORDAINED by the Board of Supervisors of Chesterfield County (I) That Sections 19.1-52, 19.1-53, 19.1-236, 19.1-263, 19.1-274, 19.1-346, 19.1-377, 19.1- 378, 19.1-379 and 19.1-570 of the Code of the County of Chesterfield 1997, as amended, are amended and re-enacted, to read as follows: Note: The Ordinance as adopted by the Board is attached as Attachment B to the final minutes. (2) That this ordinance shall become effective immediately after adoption. Ayes: Holland, Winslow, Ingle, Carroll and Haley. Nays: None. 17.D. TO CONSIDER CODE AMENDMENTS RELATING TO THE ASSESSMENT OF FEES OR COSTS IN CRIMINAL AND ` TRAFFIC CASES FOR E -SUMMONS PROGRAM Mr. Chernau stated this date and time has been advertised for a public hearing for the Board to consider an amendment to Section 9-131 of the County Code relative to the assessment of fees or costs in criminal and traffic cases for the E -summons Program. He further stated amendments were adopted in August 2021, but it was not clear that the assessment could also apply to cases in Juvenile and Domestic Relations District Court. Mr. Holland called for public comment. There being no one to speak to the issue, the public hearing was closed. On motion of Mr. Carroll, seconded by Ms. Haley, the Board adopted the following ordinance: 21-765 10/27/2021 AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND RE-ENACTING ARTICLE IX. - ASSESSMENT OF FEES IN CRIMINAL AND TRAFFIC CASES, SECTION 9-131, RELATED TO IMPOSED; AMOUNT; COLLECTION; APPLICATION BE IT ORDAINED by the Board of Supervisors of Chesterfield County: 21-765 10/27/2021 (1) That Article IX., Section 9-131, of the Code of the County of Chesterfield, 1997, as amended, is amended, and re-enacted to read as follows: ARTICLE IX. - ASSESSMENT OF FEES OR COSTS IN CRIMINAL AND TRAFFIC CASES [5] Sec. 9-131. - Imposed; amount; collection; application. (a)(1) Pursuant to Code of Virginia, § 17.1-281, the county I hereby assesses, as part of the costs incident to me each criminal and traffic case brought in the general district or circuit courts of the county, the sum of $2.00. (2) Such assessments shall be collected by the clerk of the court in which the action is filed and shall be remitted to the treasurer. The assessments may be disbursed by the board of supervisors for the construction, renovation or maintenance of the courthouse, jail or court -related facilities and to defray increases in the cost of heating, cooling, electricity and ordinary maintenance. (b)(1) Pursuant to Code of Virginia § 17.1-279.1, the county hereby assesses, as part of the costs incident to each criminal and traffic case brought in the general district, juvenile and domestic relations district, or circuit courts of the County, the sum of $5.00. (2) Such assessment shall be collected by the clerk of the court in which the action is filed and shall be i remitted to the treasurer and held by the treasurer J subject to disbursement by the board of supervisors to the police department solely to fund software, hardware, and associated equipment costs for the implementation and maintenance of an electronic summons system. (2) That this ordinance shall become effective immediately upon adoption. Ayes: Holland, Winslow, Ingle, Carroll and Haley. Nays: None. 17.E. TO CONSIDER THE CONVEYANCE OF VARIABLE WIDTH DRAINAG. EASEMENTS TO VIRGINIA ELECTRIC AND POWER COMPANY FOR THE DOMINION ENERGY CHESTERFIELD POWER STATION PROPOSED COXENDALE RD & HENRICOS PARK RD IMPROVEMENTS PROJECT Mr. Dean Sasek, Real Property Manager, stated this date and time has been advertised for a public hearing for the Board to consider the conveyance of variable width drainage easements to Virginia Electric and Power Company for the Dominion Energy Chesterfield Power Station Proposed Coxendale Road and Henricus Park Road Improvements Project. He further stated the request was reviewed by staff, and approval was recommended. Mr. Holland called for public comment. 21-766 10/27/2021 There being no one to speak to the issue, the public hearing was closed. On motion of Ms. Haley, seconded by Mr. Carroll, the Board approved the conveyance of variable width drainage easements to Virginia Electric and Power Company for the Dominion Energy Chesterfield Power Station proposed Coxendale Road and Henricus Park Road improvements project and authorized the Chairman of the Board of Supervisors and the County Administrator to execute the agreement. (It is noted a copy of the plat is filed with the papers of this Board.) Ayes: Holland, Winslow, Ingle, Carroll and Haley. Nays: None. AN ORDINANCE whereby the COUNTY OF CHESTERFIELD, VIRGINIA, ("GRANTOR") vacates to GILBERT D. MACDONALD, ("GRANTEE"), a portion of a 10' alley within Block B, Map of a Part of The Village of Bensley, BERMUDA Magisterial District, Chesterfield County, Virginia, as shown on a plat thereof duly recorded in the Clerk's Office, Circuit Court, Chesterfield County, Virginia in Plat Book 3, at Pages 192 and 193. 21-767 10/27/2021 17.F. TO ADOPT AN ORDINANCE TO VACATE A PORTION OF A 10' ALLEY WITHIN MAP OF A PART OF THE VILLAGE OF HENSLEY Mr. Sasek stated this date and time has been advertised for a public hearing for the Board to consider an ordinance to vacate a portion of a 10 -foot alley within map of a part of the Village of Bensley. He further stated the request was reviewed by staff and private utilities, and approval was recommended. Mr. Holland called for public comment. Mr. Dean Hawkins, representing the applicant, stated the alley is in the middle of the applicant's property, and he is trying to address issues of safety and security by enclosing the property to prevent theft and trespassing. Ms. Renae Eldred spoke in favor of the request which will assist the applicant with securing his building and property. Ms. Kim Marble stated her property backs up to the alley. She spoke in favor of the request but asked that the end of the alley remain open to homeowners who need to access the back of their property. There being no one else to speak to the issue, the public hearing was closed. On motion of Mr. Ingle, seconded by Ms. Haley, the Board adopted the following ordinance: AN ORDINANCE whereby the COUNTY OF CHESTERFIELD, VIRGINIA, ("GRANTOR") vacates to GILBERT D. MACDONALD, ("GRANTEE"), a portion of a 10' alley within Block B, Map of a Part of The Village of Bensley, BERMUDA Magisterial District, Chesterfield County, Virginia, as shown on a plat thereof duly recorded in the Clerk's Office, Circuit Court, Chesterfield County, Virginia in Plat Book 3, at Pages 192 and 193. 21-767 10/27/2021 WHEREAS, Gilbert D. MacDonald, petitioned the Board of Supervisors of Chesterfield County, Virginia to vacate a portion of a 10' alley within Block B, Map of a Part of The Village of Bensley, BERMUDA Magisterial District, Chesterfield County, Virginia more particularly shown on a plat of record in the Clerk's Office of the Circuit Court of said County in Plat Book 3, Pages 192 and 193, by PAUL KING, C.E., dated MAY 1920. The portion of alley petitioned to be vacated is more fully described as follows: A portion of a 10' alley within Block B, Map of a Part of The Village of Bensley, the location of which is more fully shown on the attached plat. WHEREAS, notice has been given pursuant to Section 15.2- 2204 of the Code of Virginia, 1950, as amended, by advertising; and, WHEREAS, no public necessity exists for the continuance of the portion of alley sought to be vacated. NOW THEREFORE, BE IT ORDAINED BY THE BOARD OF SUPERVISORS OF CHESTERFIELD COUNTY, VIRGINIA: That pursuant to Section 15.2-2272 of the Code of Virginia, 1950, as amended, the aforesaid alley be and are hereby vacated. This Ordinance shall be in full force and effect in accordance with Section 15.2-2272 of the Code of Virginia, 1950, as amended, and a certified copy of this Ordinance, together with the plat attached hereto shall be recorded no sooner than thirty days hereafter in the Clerk's Office, Circuit Court, Chesterfield County, Virginia pursuant to Section 15.2-2272 of the Code of Virginia, 1950, as amended. The effect of this Ordinance pursuant to Section 15.2- 2274 is to destroy the force and effect of the recording of the portion of the plat vacated. This Ordinance shall vest fee simple title to the center line of the portion of alley hereby vacated in the adjoining lot owners within Map of a Part of The Village of Bensley, free and clear of any rights of public use. Accordingly, this Ordinance shall be indexed in the name of the GRANTOR and GRANTEE, or their successors in title. Ayes: Holland, Winslow, Ingle, Carroll and Haley. Nays: None. 17.G. TO ADOPT AN ORDINANCE TO VACATE A PORTION OF A 10' EASEMENT WITHIN CLOVERHILL ESTATES SUBDIVISION Mr. Sasek stated this date and time has been advertised for a public hearing for the Board to consider an ordinance to vacate a portion of a 10 -foot easement within the Cloverhill Estates Subdivision. He further stated the vacation is being done as a part of the improvement project for Winterpock Road. He 21-765 10/27/2021 stated the request was reviewed by staff, and approval was recommended. Mr. Holland called for public comment. There being no one to speak to the issue, the public hearing was closed. / In response to Mr. Carroll's question relative to whether the (v homeowners affected by the vacation approve of it, Mr. Sasek stated the homeowners did approve of the vacation. On motion of Mr. Carroll, seconded by Ms. Haley, the Board adopted the following ordinance: A portion of a 10' easement across property owners of Lots, 063, 064, 065, 066, 067 and 068, within Cloverhill Estates Subdivision, the location of which is more fully shown and outlined in GREEN on plan sheets 9RW, 9CRW, and IORW made by A. MORTON THOMAS & ASSOCIATES, INC., last revised OCTOBER 11, 2018, a copy of which is attached hereto and made a part of this Ordinance. WHEREAS, notice has been given pursuant to Section 15.2- 2204 of the Code of Virginia, 1950, as amended, by advertising; and, WHEREAS, no public necessity exists for the continuance of the easement sought to be vacated. 21-769 10/27/2021 AN ORDINANCE whereby the COUNTY OF CHESTERFIELD, VIRGINIA, ("GRANTOR") vacates to TERRY S. MANNES, KAMERON T. BOSTIC and EDNA BOSTIC, (husband and wife), COURTNEY M. GOAD: RONALD C. BAILEY and DORIS R. BAILEY, (spouses), BADDAR L. YOUSSEF and LOLLA B. SHEHATA, (a married couple), JENNIFER GRAYSON COOPER, f/k/a, JENNIFER COOPER HORSLEY, and JENNIFER HORSLEY, ("GRANTEES"), a portion of a 10' easement within Cloverhill Estates Subdivision, MATOACA, Magisterial District, Chesterfield County, Virginia, as shown on a plat thereof duly recorded in the Clerk's Office, Circuit Court, Chesterfield County, Virginia in Plat Book 108, at Pages 32 through 38. WHEREAS, Barbara Smith petitioned the Board of Supervisors of Chesterfield County, Virginia to vacate a portion of a 10' easement within Cloverhill Estates Subdivision, MATOACA Magisterial District, Chesterfield County, Virginia more particularly shown on a plat of record in the Clerk's office of the Circuit Court of said County in Plat Book 108, Pages 32 through 38, dated MAY 7, 1999. The easement petitioned to be vacated is more fully described as follows: A portion of a 10' easement across property owners of Lots, 063, 064, 065, 066, 067 and 068, within Cloverhill Estates Subdivision, the location of which is more fully shown and outlined in GREEN on plan sheets 9RW, 9CRW, and IORW made by A. MORTON THOMAS & ASSOCIATES, INC., last revised OCTOBER 11, 2018, a copy of which is attached hereto and made a part of this Ordinance. WHEREAS, notice has been given pursuant to Section 15.2- 2204 of the Code of Virginia, 1950, as amended, by advertising; and, WHEREAS, no public necessity exists for the continuance of the easement sought to be vacated. 21-769 10/27/2021 NOW THEREFORE, BE IT ORDAINED BY THE BOARD OF SUPERVISORS OF CHESTERFIELD COUNTY, VIRGINIA: That pursuant to Section 15.2-2272 of the Code of Virginia, 1950, as amended, the aforesaid easement be and is hereby vacated. This Ordinance shall be in full force and effect in accordance with Section 15.2-2272 of the Code of Virginia, 1950, as amended, and a certified copy of this Ordinance, together with the plan sheets attached hereto shall be recorded no sooner than thirty days hereafter in the Clerk's Office, Circuit Court, Chesterfield County, Virginia pursuant to Section 15.2-2272 of the Code of Virginia, 1950, as amended. The effect of this Ordinance pursuant to Section 15.2- 2274 is to destroy the force and effect of the recording of the portion of the plat vacated. This Ordinance shall vest fee simple title to the easement hereby vacated in the property owners of Lots 063, 064, 065, 066, 067 and 068, Cloverhill Estates Subdivision free and clear of any rights of public use. Accordingly, this Ordinance shall be indexed in the names of the GRANTOR and GRANTEES, or their successors in title. Ayes: Holland, Winslow, Ingle, Carroll and Haley. Nays: None. 18. REMAINING MANUFACTURED HOME PERMITS AND ZONING REQUESTS There were no remaining manufactured home permits and zoning requests. J 19. FIFTEEN -MINUTE CITIZEN COMMENT PERIOD ON UNSCHEDULED MATTERS There were no requests to address the Board at this time. 20. ADJOURNMENT On motion of Ms. Haley, seconded by Mr. Carroll, the Board adjourned at 10:20 p.m. until November 17, 2021, at 2:00 p.m. for a work session to be held in the Public Meeting Room. Ayes: Holland, Winslow, Ingle, Carroll and Haley. Nays: None. P. Case Administrator 10/27/2021 J Attachment A Board of Supervisors Meeting October 27, 2021 Citizen Comments on Unscheduled Matters and Public Hearings Comment Date First Name Last Name District Category Comments 9/25/2021 Seth Schipinski Midlothian 21SND594- My family lives on Nofsinger/ Charlemagne Road in Charter Midlothian. Please do Colony West not allow HHHunt to construct vehicular access between the proposed Charter Colony West development and Charlemagne Road. I understand the need to allow vehicular connection from Charter Park Drive to Old Otterdale Road in order to comply with the county's thoroughfare plan. l also understand the need to access the buildable lots to be developed on Wallingham Drive which would terminate in a cul-de-sac. But please limit the other access point of Charlemagne Road to bikes and pedestrians only. Opening our street to vehicular through traffic would decrease bike and pedestrian safety. Charlemagne Road was developed in the 1970s and does not have sidewalks or the ability to accommodate vehicular through traffic from the new development which is projected to generate 4,500 additional daily trips. As a compromise, can you allow the developer to make this access point on Charlemagne Road be bike and pedestrian only? This was done previously by HHHunt when they built the pedestrian walkway between Kevinmeade Drive and Charter Landing Drive. Feel free to email or call me at P 1midlill 10/27/2021 Attachment A Board of Supervisors Meeting October 27, 2021 Citizen Comments on Unscheduled Matters and Public Hearings Comment Date First Name last Name District Category Comments [redacted] if you need clarification on these comments or would like to discuss further. Thank you for your consideration. 10/6/2021 Tara Carro Midlothian 215N0594- I live on Charlemagne Nofsinger/ Road in the Otterdale Charter neighborhood in Colony West Midlothian and I have recently become aware of the Charter Colony West plan, which would connect my dead end street to Charter Colony West. I am very concerned about this connection because my kids, as well as many others, walk and ride bikes on Charlemagne Road and Charlemagne Court, and the connection would greatly increase traffic on our street, making it very unsafe for our kids. Charter Colony has wide streets and sidewalks, but Otterdale was built in the 70s. Our streets are narrow and we do not have sidewalks. I would love if the whole Charter Colony West plan was dropped, but at a minimum please amend the plan to create a pedestrian/sidewalk connection on Charlemagne Road rather than a vehicular connection. 10/25/2021 Katherine Rogge Clover Hill 205N0608— This project is too large Oasis Park LLC in scope for what the immediate surrounding community can accommodate. In combination with recently completed projects, in progress projects and the several that we know of coming down the pike, Oasis will add too much burden to already 21-772 10/27/2021 WJ Attachment A Board of Supervisors Meeting October 27, 2021 Citizen Comments on Unscheduled Matters and Public Hearings Comment Date First Name Last Name District Category Comments extremely taxed schools, roads and almost even more importantly: wild life. In Foxcroft we already have coyotes killing deer in our front yards because there is no where else for them to go. This deforestation has got to stop. The planning committee needs to hear how much this is negatively impacting our daily lives. Please consider ceasing upcoming housing projects (especially Oasis) and reexaminig future rezoning projects for this corridor. Enough is enough. 10/25/2021 loan Evans Matoaca 20SNO608— We have been residents Oasis Park LLC in this area for over 30 years and have seen A LOT of development and with it a considerable increase in traffic, to the overall detriment of the community members -- young, middle-aged, and elder alike -- who must navigate these increasingly busy roads. Our main concern is with the density of the proposed Oasis Sports Park Development project and therefore traffic concerns as they relate to the project. While we understand that people need a place to live, we question the wisdom of a dense concentration of development in such close proximity to • Foxcroft, • Woodlake, • Cosby High School, • Jordon Crossing TownHomes, 21-773 10/27/2021 Attachment A Board of Supervisors Meeting October 27, 2021 Citizen Comments on Unscheduled Matters and Public Hearings Comment Date First Name Last Name District Category Comments • KinderCare Center for Infants -6 years, • Millwood, a private 1K-12 school, • Dogwood Villas, and • Rt. 360 itself, which has already six or more lanes along the route up to Woodlake. Assisted -living or independent -living residents notwithstanding, having the parcel open to the development of several multi -story buildings will require the vast majority of individuals who reside and work there to travel by car to get anywhere. Developers come and go, but residents have to deal with what is left in their wake. Adding another 3,000 "car trips" to our development area plus the comings and goings of the staff and students of Cosby is going to be extremely detrimental by any intelligent calculation, and we are surprised that this proposal is even being considered. As members of this community, we see the county's acceptance or advancement of this proposal as extremely ill-advised. 10/25/2021 Farrukh Shan Midlothian 205N0608— Frankly speaking, this Oasis Park LLC board has brought down upon us is nothing but chaotic NOVA living standards to our neighborhoods. Traffic at almost every intersection is insane off Hull Street. That too yet not includes the traffic to be added with all the new condos 21-774 10/27/2021 J J L" Attachment A Board of Supervisors Meeting October 27, 2021 Citizen Comments on Unscheduled Matters and Public Hearings Comment Date First Name Last Name District Category Comments being built all around the area. How is this new development along with the one already in progress adjacent to Cosby High not going to interfere with the Cosby high and Millwood school operations? This is insane. 10/26/2021 Steve Roberts Matoaca 205N0608— I support the proposed Oasis Park LLC Oasis Park project. It will be good for the community. 10/26/2021 Tonya Corker Matoaca 205N0608— I support the oasis Oasis Park LLC project. I recently moved to Cosby Village and am excited about the continued growth/development in the area. 10/26/2021 Timothy Taylor Matoaca 205N0608— I support the Oasis Park Oasis Park LLC project. 10/26/2021 Jacob Smith Matoaca 20SNO608— I support the proposed Oasis Park LLC Oasis Park project as I believe It will bring great value to the Chesterfield county community. 10/26/2021 Kay Pangraze Matoaca 20SNO608— I support the proposed Oasis Park LLC Oasis Park project, and believe it's a great location for working mothers raising their children to work b/c of the proximity to the HS. 10/26/2021 Glenn Melhorn Matoaca 205NO608— I support the Oasis Oasis Park LLC project. 10/26/2021 Sean Tierney Matoaca 205N0608— I support the proposed Oasis Park LLC Oasis Park LLC project. 10/26/2021 William Smith Matoaca 205NO608— I am a resident of Fox Oasis Park LLC Craft, down the street from the proposed Oasis development, and I oppose this development. The developers have listened to the concerns of the community and made changes to improve the proposal, but they do not go far enough.The development will exacerbate existing 21-775 10/27/2021 Attachment A Board of Supervisors Meeting October 27, 2021 Citizen Comments on Unscheduled Matters and Public Hearings Comment Date First Name Last Name District Category Comments issues in the community with respect to transportation and schools. The developers want to build condos because they think people will want to live in this community. Unfortunately they are harming that same community by building condos at such a high density, with very limited buffering to the streets. Instead of driving through the neighborhood and seeing trees, we will see 40 foot high condos. People want to attend the local schools, but adding so many new homes threatens the schools' ability to teach. I am thankful we have a plan to build a new elementary and middle school, but where is the new high school? I believe it is possible to develop the Oasis land without causing this much harm to the surrounding community. It may require less profit to the developer (building fewer units), and less profit to the land holder (selling to developers knowing there will be fewer units built). The gains will be felt by everyone else - those currently living in the neighborhood, and those moving into the newly built units. It also may require waiting to build until the infrastructure (schools, roads, etc.) is ready. We do not need to accept failing grades at neighborhood intersections for a 21-776 10/27/2021 J V Attachment A Board of Supervisors Meeting October 27, 2021 Citizen Comments on Unscheduled Matters and Public Hearings Comment Date First Name Last Name District Category Comments decade. We can do the improvement first - currentandfuture residents will all benefit. If this development does get the final approval, I hope the County will take the community's concerns seriously when it evaluates upcoming development proposals. With each plan we see our community and our homes changed forthe worse. We can develop and grow responsibly, without sacrificing the wonderful aspects of our community in the process. We have spoken loudly, again and again. I hope the County is listening. 10/26/2021 Melani Robertson Matoaca 20SN0608— In a January 02, 2019 Oasis Park LLC article in the Chesterfield Observer, Kevin Carroll then candidate for Matoaca supervisor, capitalized on the angst of Matoaca residents that were upset about their voices not being heard regarding growth. Kevin Carroll actually announced his candidacy at a BOIS meeting where the Woolridge Road development was front and center. Kevin Carroll is quoted in this article as saying, ""My question is, 'Did anyone askthe residents ifthey want to turn Chesterfield into Prince William or Fairfax [counties]?' " The answer is NO. No, Kevin Carroll. No, Leslie Haley. No, Jim Ingle. No, James Holland. No, Christopher Winslow. 21-777 10/27/2021 Attachment A Board of Supervisors Meeting October 27, 2021 Citizen Comments on Unscheduled Matters and Public Hearings Comment Date First Name Last Name District Category Comments NO ONE ASKED CURRENT RESIDENTS IF WE WANTED TO TURN CHESTERFIELD COUNTY INTO PRINCE WILLIAM OR FAIRFAX. Kevin Carroll ran and won on managing growth. To my knowledge he has not voted against any of the development plans that have come across his desk in the Fox Club Parkway/Cosby High School/Fox Creek area. Current county taxpayers that will be directly affected by the dense housing growth at the Oasis development deserve a voice. They deserve to be heard. How many calls have you received to move forward with Oasis? How many have you received to stop the Oasis development? The majority voice should have merit. Thank you for keeping campaign promises and taking our voices into account when we say WE DO NOT WANT CHESTERFIELD TO BE PRINCE WILLIAM OR FAIRFAX COUNTIES. Thank you. I am attaching the link to the article as proof of this stance. https://www.chesterfiel dobse"er.com/articles/ as -county -seeks -to -rein - in -development - political -upheaval - looms 10/26/2021 Christine Nash Matoaca 20SNO608— In favor of this projectl Oasis Park LLC 10/26/2021 Janet Hart Matoaca 20SN0608— I support the proposed Oasis Park LLC Oasis Park Project. 21-778 10/27/2021 J WR Attachment A Board of Supervisors Meeting October 27, 2021 Citizen Comments on Unscheduled Matters and Public Hearings Comment Date First Name Last Name District Category Comments 10/26/2021 Patricia Lawman Matoaca 20SN0608— Isupport the Oasis Park LLC development of Oasis Park. Great developer and builder at Westerleigh, Cosby Village, and Winterfield Park. Two of their communities have won best new home community from the RTD best awards hosted by the the newspaper. 10/26/2021 M B Matoaca 20SN0608— Please reject or Oasis Park LLC significantly modify this project. There is already a townhome development across from this site that is not selling. There is already another townhome development on the other side of the high school. There is already an assisted living facility being built less than 2 miles away on Woolridge. This area needs more public parks. Not every available parcel has to be developed with housing. There should be a balance. We just moved here for the trees and lower density. If development continues at this rate, we may end up having to move again. 10/26/2021 Mandy McManama Matoaca 20SN0608— I support the Oasis Park Oasis Park LLC and look forward to all it will bring to Chesterfield County. 21-779 10/27/2021 ATTACHMENT B AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND REENACTING SECTIONS 19.1-52, 19.1- 53, 19.1-236, 19.1-263, 19.1-274, 19.1-346, 19.1-377, 19.1-378, 19.1-379 AND 19.1-570 OF THE ZONING ORDINANCE RELATIVE TO ROUTE 1 RESIDENTIAL OVERLAY AREA AND ROUTE 1 NAME CHANGE BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Sections 19.1-52, 19.1-53, 19.1-236, 19.1-263, 19.1-274, 19.1-346, 19.1-377, 19.1-378, 19.1-379 and 19.1-570 of the Code of the County of Chesterfield, 1997, as amended, are amended and re-enacted to read as follows: Chapter 19.1 ZONING e Sec. 19.1-53. Restricted Uses Listed as "R" or "RS". Those uses listed as "R" or `BS" in Table 19.1-52.A. shall be permitted in the respective zoning districts provided that the restrictions as outlined below are met. If the restrictions cannot be met, the use may be allowed in the respective zoning district through either a Conditional Use or Special Exception. 000 Dwelling, multifamily 000 2. C-3, C-5 Districts: • a. Project fronts Route I north of Osborne Road and south of Route 288, has a valid site plan submitted prior to June 23, 2021, and property is recommended for Neighborhood Business, Community Business, Suburban Residential II, Residential Mixed Use or Community Mixed Use in the Comprehensive Plan or project fronts Route 1 north of Route 288 and is recommended for Neighborhood Business, Community Business, Suburban Residential II, Residential Mixed Use or Community Mixed Use in the Comprehensive Plan; 21-780 10/27/2021 P•P�W& RW"-NmiftkwYRr,n4xau A•Aeeeru7 C•C� lle 9•SpeW heaPYn R•SWrhanrtlR�rinaq U. b Dn1,iro R-7 1W R{ R IH R -q6 )IR -1 Said hat -5 A 0-1 0.3 C-1 C-2 CJ C -r C-5 1-1 12 IJ 88 DwPBve DxWDUPhrtAr ox+uNuperemr P P P P P P P C C C /elxuxoa on rlvyreyr.p Dxr2nd, xrxlripl /W6- P C R R R C C Zh. 2W" •ixgle/awilr , P P P R R R R R R R AMgnB, *iuglefxx ilr ,roryomnAb,m x a„ilei„d a R R R R R R .ritl� n peredned norrrcaiAnrnxl Dxd1h/8. a,, rd xxir C P g $ R R Ox-#,rruMnm'hA4' R R hm4b nrt xnq DxrU,'xR ronmgnuu t C R l R C C DxHlind, m J xi(r C C c C Dxrl4n8, mn arpnrere b,vlDrve C C C c r for e Sec. 19.1-53. Restricted Uses Listed as "R" or "RS". Those uses listed as "R" or `BS" in Table 19.1-52.A. shall be permitted in the respective zoning districts provided that the restrictions as outlined below are met. If the restrictions cannot be met, the use may be allowed in the respective zoning district through either a Conditional Use or Special Exception. 000 Dwelling, multifamily 000 2. C-3, C-5 Districts: • a. Project fronts Route I north of Osborne Road and south of Route 288, has a valid site plan submitted prior to June 23, 2021, and property is recommended for Neighborhood Business, Community Business, Suburban Residential II, Residential Mixed Use or Community Mixed Use in the Comprehensive Plan or project fronts Route 1 north of Route 288 and is recommended for Neighborhood Business, Community Business, Suburban Residential II, Residential Mixed Use or Community Mixed Use in the Comprehensive Plan; 21-780 10/27/2021 ATTACHMENT B b. Except as provided herein, use is located within 500 feet of Route 1, this would not preclude accessory parking or buildings from extending beyond the 500 feet. Within a development the director of planning may approve units to be up to 800 feet from Route 1 where: i. no more than 50 percent of the development's multifamily dwellings are located beyond 500 feet from Route 1; ii. the project has a building containing a permitted principal use within 50 feet of, and directly fronting, Route 1; and iii. the impact of such project extension on adjacent residentially zoned • property is mitigated through increased buffer, walls or other site or building design improvements as approved at time of plan review; c. Project has a minimum of 100 feet of contiguous frontage along Route 1; d. Project size is no less than 3 acres and no more than 10 acres, provided that projects of 1.5 acres shall be permitted if located at the intersection of a local road with Route 1; e. Minimum density is 15 dwelling units per acre; f. Within any project the maximum percentage of multifamily dwelling units having three or more bedrooms shall not exceed 15 percent; g. In addition to buffers required by Table.19.1-263.A.1.b., where use is located adjacent to an occupied C or I property outside of project, a buffer shall be provided between use and the adjacent property as required between the applicable C or I district and a R -MF zoning district; h. Project meets Northern Route 1 Highway Design District (NRIHDD) standards as identified in Sec. 19.1-379 except as otherwise stated within this subsection; i. For projects containing less than 6 acres, buildings shall be a minimum of 3 stories and a maximum of 4 stories. For projects 6 acres or more, buildings shall be a minimum of 3 stories and a maximum of 6 stories. In no case shall the height of a building exceed 3 stories or 40 feet within 100 feet of MH or R districts; j. The greater of 50 square feet per residential unit or 10 percent of total project area shall be provided as hardscaped or landscaped common area. No more than 50 percent of such common area shall be hardscaped. Up to 50 percent of required • common area may include rooftop garden space where such space is commonly accessible to, and provides elements designed to facilitate social and activity space for, residents. For developments having 10 percent or more of the dwelling units with 3 or more bedrooms, the required common area shall be increased to the greater of 70 square foot per residential unit or 15 percent of total project area. In addition, for such developments common area shall include improved play areas, programmed active recreational areas or other areas each having equipment or other amenities appropriate for the residents of the development as determined at time of plan review; k. At least 50 percent of residential units located above ground floor shall have a usable balcony consisting of a minimum area of 5 feet by 8 feet. Through the utilization of up to two of the below, the percentage of balconies required may be reduced to no less than 30 percent of residential units located above ground floor as provided below: L 10 percent reduction for the inclusion of commonly shared internal space a minimum of 20 square feet per residential unit in development with amenities as deemed appropriate at time of plan review for the social and recreational activity of residents. Such areas may also include space intended to serve the educational and occupational needs of residents but shall be exclusive of any area utilized for leasing, maintenance or overall management of the development; • ii. 10 percent reduction where project common area is increased by 10 percent and there is the inclusion of outdoor amenities and facilities, for active or passive recreation as deemed appropriate at time of plan review for residents such as playground, pool, outdoor kitchen with patio, patio with furniture, gazebo, walking trails, fitness stations or similar; or 21-781 10/27/2021 FAW014,1WRYr-7 iii. 10 percent reduction for the provision of rooftop common area, inclusive of required common area, a minimum of 20 square feet per residential unit in development for social and recreational activity of the residents; Dwelling, stacked unit C-3, C-5 Districts: 1. C-3, C-5 Districts: a. Project in which located fronts Route 1 north of Osborne Road and south of Route 0288, has a valid site plan submitted prior to June 23, 2021, and is recommended for Neighborhood Business, Community Business, Suburban Residential II, Residential Mixed Use or Community Mixed Use in the Comprehensive Plan or project fronts Route 1 north of Route 288 and is recommended for Neighborhood Business, Community Business, Suburban Residential II, Residential Mixed Use or Community Mixed Use in the Comprehensive Plan; b. Project has a minimum of 100 feet of contiguous frontage along Route 1; 21-782 10/27/2021 At time of plan review, the director of planning may provide proportional adjustment to the percentages of required balconies where determined that elements proposed in i, ii, and iii above are included in combination at less that the provided standards, but in no case shall such adjustment be reduced to less ® than 30 percent of residential units located above ground floor having the required balconies. 1. Buildings shall be designed to impart harmonious proportions and avoid monotonous facades or large bulky masses. Buildings containing multifamily units shall possess architectural variety while at the same time have an overall cohesive urban character. Design elements shall be included such as, but not limited to, wall offsets, balconies, terraces, articulation of doors and windows, sculptural or textural relief of facades, banding and patterning of masonry, architectural ornamentation, varied rooflines, other appurtenances such as lighting fixtures and plantings that achieve desired design; in. The first floor of a building directly fronting Route 1 shall meet applicable commercial building code requirements so as to provide for flexibility to accommodate either commercial or residential uses. The first floor of a building directly fronting a road shall be on grade with adjacent pedestrian walkway and have a minimum of 12 foot ceilings, or a higher standard if required by commercial building code, where fronting Route 1. This is not intended to preclude the use of an interior elevated floor design for residential uses to provide privacy; n. In addition to requirements of the NRIHDD, architecture for buildings containing dwellings shall employ masonry at least to top of first floor on all facades visible from a road; o. Commercial uses in the project are limited to those permitted in a C-2 district, ® excluding automobile accessory store, automobile rental, automobile self service station and automobile self service station, unmanned; p. Views of puking areas shall be minimized from public rights of way and/or single family residential properties via a building, landscaping, architectural walls and/or decorative fencing; and q. Administrative site plan review times shall be in accordance with Sm. 19.1-30 with the exception that initial review for such projects shall not be acted upon any sooner than 21 days from the latter of the date of required sign posting or written notification sent. r. Development should be designed to promote the saving of existing trees to the greatest extent practical. s. Side and rear yards shall have a setback and buffer of 25 feet with Landscape C. Dwelling, stacked unit C-3, C-5 Districts: 1. C-3, C-5 Districts: a. Project in which located fronts Route 1 north of Osborne Road and south of Route 0288, has a valid site plan submitted prior to June 23, 2021, and is recommended for Neighborhood Business, Community Business, Suburban Residential II, Residential Mixed Use or Community Mixed Use in the Comprehensive Plan or project fronts Route 1 north of Route 288 and is recommended for Neighborhood Business, Community Business, Suburban Residential II, Residential Mixed Use or Community Mixed Use in the Comprehensive Plan; b. Project has a minimum of 100 feet of contiguous frontage along Route 1; 21-782 10/27/2021 ATTACHMENT B c. Commercial uses in project are limited to those permitted in a C-2 district, excluding automobile accessory store, automobile rental, automobile self service station and automobile self service station, unmanned; d. Project size is no less than 3 acres and no more than 10 acres; e. Minimum density is 10 dwelling units per acre; f. 10% of project acreage is provided as recreational area for residents, having active and passive facilities as deemed appropriate for the residential community during plan review and inclusive of such common area there shall be provided a contiguous area of not less than 8,000 s/f programmed and including • recreational or other amenities appropriate for the residents of the development as determined at time of plan review; g. Where use is located adjacent to an occupied C or I property outside of project, a buffer shall be provided between use and the adjacent property as required between the applicable C or I district and a R-TH zoning district; h. Project meets Northern Route 1 Highway Design District (NRIHDD) standards as identified in Sec.19.1-379 except m otherwise stated within this subsection; i. Unless designed to architecturally front Route 1, units shall have a minimum 50 foot setback from Route 1 with Perimeter Landscaping J, if designed to architecturally front Route 1 the setback may be reduced to 25 feet with Perimeter Landscaping J. Those lots requiring subdivision approval shall not require buffers as outlined in Sec. 19.1-263.B.1.; j. Buildings may be up to 4 stories or 50 feet, whichever is less, provided that if within 100 feet of MH or R district the height shall not exceed three stories or 40 feet; k. Buildings shall be designed to impart harmonious proportions and avoid monotonous facades or large bulky masses. Buildings shall possess architectural variety while at the same time have an overall cohesive urban character. Design elements such as, but not limited to, balconies, terraces, articulation of doors and windows, sculptural or textural relief of facades, architectural ornamentation, varied rooflines, other appurtenances such as lighting fixtures and plantings may be used to achieve desired design; 1. Excluding the incorporation of storefront windows, buildings containing dwellings shall comply with architectural requirements of the NRIHDD and employ masonry materials on all facades visible from a road; in. Parking shall not be permitted between the building and any road; n. Garages shall be rear loaded and shall be accessed via private pavement. Garage doors shall not face any road or parking serving commercial use on property that is open to the public; o. Views of parking areas shall be minimized from public rights of way and/or single family residential properties via a building, landscaping, architectural wall and/or decorative fencing. p. View of uses in alleys shall be minimized from roads and private pavement, other than alleys, with a wall, maintenance -free fence, or building design. Utilized walls and fencing shall be of comparable material and design to that of the townhouses; and q. Excluding fencing in o. and p. above, where fencing is utilized on a lot it shall be constructed of decorative maintenance -free material. Chain link or wood fencing shall not be permitted. c Development should be designed to promote the saving of existing trees to the greatest extent practical. s. Side and rear yards shall have a setback and buffer of 25 feet with Landscape C. Dwelling, townhouse 1. C-3, C-5 Districts: a. Project in which located fronts Route 1 north of Osborne Road and south of Route 288, has a valid site plan submitted prior to June 23, 2021, and is recommended for Neighborhood Business, Community Business, Suburban Residential II, Residential Mixed Use or Community Mixed Use in the Comprehensive Plan or 21-783 10/27/2021 ATTACHMENT B 21-784 10/27/2021 project fronts Route 1 north of Route 288 and is recommended for Neighborhood Business, Community Business, Suburban Residential II, Residential Mixed Use or Community Mixed Use in the Comprehensive Plan; b. Project has a minimum of 100 feet of contiguous frontage along Route 1; c. Commercial uses in project are limited to those permitted in a C-2 district, excluding automobile accessory store, automobile rental, automobile self service station and automobile self service station, unmanned; d. Project size is no less than 3 acres and no more than 10 acres; e. Minimum density is 10 dwelling units per acre; f 10% of project acreage is provided as recreational area for residents, having ® active and passive facilities as deemed appropriate for the residential community during plan review and inclusive of such common area there shall be provided a contiguous area of not less than 8,000 s/f programmed and including recreational or other amenities appropriate for the residents of the development as determined at time of plan review; g. Where use is located adjacent to an occupied C or I property outside of project, a buffer shall be provided between use and the adjacent property as required between the applicable C or I district and a R-TH zoning district; h. Project meets Northern Route 1 Highway Design District (NRIHDD) standards as identified in See. 19.1-379 except as otherwise stated within this subsection; i. Unless designed to architecturally front Route 1, units shall have a minimum 50 foot setback from Route 1 with Perimeter Landscaping J, if designed to architecturally front Route 1 the setback may be reduced to 25 feet. Those lots requiring subdivision approval shall not require buffers as outlined in Sec. 19.1-263.B.1.; j. Buildings may be up to 4 stories or 50 feet, whichever is less, provided that if within 100 feet of MH or R district the height shall not exceed three stories or 40 feet; k. Buildings shall be designed to impart harmonious proportions and avoid monotonous facades or large bulky masses. Townhouse buildings shall possess ® architectural variety while at the same time have an overall cohesive urban character. Design elements such as, but not limited to, balconies, terraces, articulation of doors and windows, sculptural or textural relief of facades, architectural ornamentation, varied rooflines, other appurtenances such as lighting fixtures and plantings may be used to achieve desired design; 1. Excluding the incorporation of storefront windows, buildings containing dwellings shall comply with architectural requirements of the NRIHDD and employ masonry materials on all facades visible from a road; m. Parking shall not be permitted between the building and any road; n. Garages shall be rear loaded and shall be accessed via private pavement. Garage doors shall not face any road or parking serving commercial use on property that is open to the public; o. Views of parking areas shall be minimized from public rights of way and/or single family residential properties via a building, landscaping, architectural wall and/or decorative fencing. p. View of uses in alleys shall be minimized from roads and private pavement, other than alleys, with a wall, maintenance -free fence, or building design. Utilized walls and fencing shall be of comparable material and design to that of the townhouses; and q. Excluding fencing in n. and o. above, where fencing is utilized on a lot it shall be constructed of decorative maintenance -free material. Chain link or wood fencing shall not be permitted. r. Development should be designed to promote the saving of existing trees to the greatest extend practical. 000 21-784 10/27/2021 ATTACHMENT B Vendor, outdoor, fruit, vegetable and prepared food 1. C-2 District: a. Sales are restricted to retail of fruits, vegetables and prepared food; b. Use is located on property occupied by a permanent use; c. Use is located where improved permanent parking facilities are available for use; d. Required minimum and most convenient parking spaces for the permanent use are not used; e. Vendor areas are either: • set back 100 feet from R, R-TH or R -MF property, or A property designated for residential use on the comprehensive plan; or • sales areas are separated from such property by a permanent building; f Vendor areas conform to the setback requirements of the district except in Ettrick Special Design District or the Northern Route 1 Highway Design District where use may be located within permitted hardscaped pedestrian areas; g. 1 stand not to exceed 200 square feet is allowed; h. 1 properly licensed, inspected and operative truck or other vehicle associated with the vendor use is parked; i. Use is not operated more frequently than 3 consecutive days nor more than 3 days in any 7 day period beginning on Monday and ending on Sunday; j. Hours of operation is limited to those of the permanent use; k. Stand, vehicle, signs, trash, debris or other material associated with, or resulting from, the use is removed no later than 24 hours following the end of each sales period. 2. C-3, C-4, C-5 Districts: a. Sales are restricted to retail of fruits, vegetables and prepared food; b. Use is located on property occupied by a permanent use; c. Use is located where improved permanent parking facilities are available for use; d. Required minimum and most convenient parking spaces for the permanent use are not used; • e. Vendor areas are either: • setback 1,000 feet from R, R-TH or R -MF property, or A property designated for residential use on the comprehensive plan; or • sales areas are separated from such property by a permanent building; f. Vendor areas conform to the setback requirements of the district except in the Northern Route 1 Highway Design District where use may be located within permitted hardscaped pedestrian areas; and g. Stands, vehicles, signs, trash, debris or other material associated with, or resulting from, the use is removed no later than 24 hours following the cessation of the use. 21-785 10/27/2021 ATTACHMENT B Sec. 19.1-236. Required Parking Spaces per Use. ODU Notes for Table 19.1-236.A. [1] In the Northern Route I Highway Design District, parking requirements for nonresidential uses shall be based upon the lesser of that outlined in the Table or 4.4 per 1000 s/f of gfa. [2] In the Northern Route 1 Highway Design District, Employment Center, Special Design Districts and C-1 Districts, the required number of parking spaces may be reduced by 10% if the development contains a sidewalk or other pedestrian system which connects, or will connect, to existing or future sidewalks or pedestrian systems. [3] In the Northern Route 1 Highway Design District and Special Design Districts, for nonresidential uses parking spaces in a road may be counted toward the required number of parking spaces when more than I2 of the space adjoins the use. [4] Within a non-residential development adjacent to a bikeway required by Sec. 19.1-208., the number of parking spaces may be reduced by I for each 6 bicycle storage spaces, with a maximum reduction of 3 and provided a minimum of 5 parking spaces shall be provided. [5] For residential uses, parking spaces within a garage or an enclosed or covered space may be counted toward parking requirements. [6] In an MH -1 District, one of the required parking spaces may be located in a common parking area within the park. [7] If a drop-off or pick-up area is provided directly from vehicles to the building, stacking space shall be provided. If such an area is not provided, 5 additional parking spaces shall be installed. If care is provided for school age children, a sidewalk shall be installed from the building to the school bus stop for the facility. [8] In the Ettrick Special Design District, parking requirements for the use shall be based upon 2.2 parking spaces per 1,000 s/f of gfa. [9] The required number of spaces shall be based upon the square footage of the outside dining that exceeds 20 percent of the gfa of the associated principal use. 21-786 10/27/2021 ATTACHMENT B A. Buffers behvicen Different Zonine Districts. 1. Exemptions. The buffers shown in Table 19.1-263.A.1.a. shall not apply to O and C properly located in the Ettrick and Bon Air Special Design Districts. 2. Buffer Widths. Buffers shall be provided between different zoning districts as outlined in Tables 19.1-263.A.1.a. and 19.1-263.A.1.b. Note for Table 19.1-263.A.1.a. [1] If the subject property is adjacent to a single family residential subdivision zoned O, C or I, a buffer shall be provided on the subject property as though the adiacent O. C or I oronerty were zoned R-7 throueh R-88 or R -C. 21-767 10/27/2021 • El I1 L- • ATTACHMENT B Notes for Table 19.1-263.A.1.b. [1] Except for C-5 and I Districts, the buffer width may be reduced as follows: a. 10 feet in width with a wall provided along the property line. The wall must be a minimum of 6 feet in height, composed either of brick, stone or other durable masonry material approved by the planning department. b. 5 feet in width with a wall, as outlined in footnote La., provided along the property line where the only use within 45 feet of the property line is automobile parking. c. No buffer for a building if the building wall adjacent to the property line has no openings, and no openings occur within 10 000 21-788 10/27/2021 Different Zoning Districts Within Northern Route I Highway Design District Ad'acent Property Z ning and Buffer Width(feet) Vacant A Designated on Subject Comprehensive Plan for Prop Residential Use R-TH MH R -MF Zoning or R-7 thm R-88, R -C R-TH 25 25 R -MF 0-1 25 25 25 25 0-2 25 25 25 25 C-1 25 25 25 25 C-2 25 25 25 25 C-3 25 25 25 25 C-4 25 25 25 25 C-5 25 25 25 25 I-1 25 25 25 25 1-2 75 75 75 75 I-3 100 100 100 100 Notes for Table 19.1-263.A.1.b. [1] Except for C-5 and I Districts, the buffer width may be reduced as follows: a. 10 feet in width with a wall provided along the property line. The wall must be a minimum of 6 feet in height, composed either of brick, stone or other durable masonry material approved by the planning department. b. 5 feet in width with a wall, as outlined in footnote La., provided along the property line where the only use within 45 feet of the property line is automobile parking. c. No buffer for a building if the building wall adjacent to the property line has no openings, and no openings occur within 10 000 21-788 10/27/2021 ATTACHMENT B Sec. 19.1-274. Sign Setbacks and Lighting. 000 B. Road Setbacks. Except where expressly stated, signs shall meet the following requirements: 1. Road Setbacks. Except as outlined herein, setbacks shall be measured from the existing right-of-way. If a sign is permitted to be located within an ultimate right- of-way shown on the comprehensive plan, or an existing right-of-way, the owner shall be responsible for relocating the sign to conform to the setback requirements at such time that the road is widened. Signs shall conform to the following setbacks: a. Except as outlined b., signs shall be set back as follows: • in Special Design Districts, 5 feet from the right-of-way; or • in other areas, 20 feet from the edge of the pavement or face of curb as applicable, but in no case less than 1 foot from the right-of-way. b. Along the following roads, signs may be located within the ultimate right-of- way shown on the comprehensive plan if the right-of-way is dedicated, free and unrestricted, to the county, and either a license agreement is obtained from the board of supervisors or a permit is obtained from VDOT, as may be applicable, provided the signs are set back 20 feet from the edge of the pavement or face of the curb, as applicable: o Route 60 between the Powhatan County line and Winterfield Road; o Route 60 between Old Buckingham Road and the Richmond corporate limits; o Route 360; o Route 10 between the Richmond corporate limits and Buckingham Street; o Route 10 between Route I and the Hopewell corporate limits; o Huguenot Road; o Courthouse Road between Route 60 and Route 360; o Hatrowgate Road; and o Route 1. 000 21-789 10/27/2021 ATTACHMENT B A. The provisions of this division apply to 0, C and I zoned property in Post Development Design District. B. The Post Development Design District shall be comprised of the following areas as generally shown on the zoning maps and described as follows: 1. Midlothian Turnpike, from Chippenham Parkway to Alverser Drive. The width • of the district is a minimum of 1,500 feet north and south of the centerline of Midlothian Turnpike, but if any portion of a project extends further than 1,500 feet, the requirements apply to the entire project. The Midlothian Turnpike Post Development Design District is generally the area as shaded in Figure 19.1-346. B.1.; 2. Route 1: O a. Eastern area, from the county line to south line of Proctors Creek, extending east from the center line of Interstate 95 to the James River. The eastern area also includes an area from Proctors Creek to the centerline of Coxendale Road extending east from the center line of Interstate 95 to the boundary of the Emerging Growth District. The eastern Route 1 Highway Post Development Design District is generally the area as shaded in Figure 19.1-346. B.2.a.; 21-790 10/27/2021 0 ATTACHMENT B Central area, from center line of Route 288 to the center line of West Hundred Road extending west from the center line of Route 1 to the center line of Interstate 95. The central area also includes an area from the center line of Route 288 to center line of Old Bermuda Hundred Road extending a minimum of 800 feet east of the center line of Route 1 and from the center line of West Hundred Road to center line of Old Bermuda Hundred Road extending a minimum of 800 feet west of the center line of Route 1, but if any portion of a project extends further than 800 feet, the requirements apply to the entire project. The central Route 1 Highway Post Development Design District is generally the area as shaded in Figure 19.1-346. B.2.b.; Southern area, from Timsberry Creek to the Colonial Heights corporate limits. The width of this district is a minimum of 800 feet east and west of the centerline of Route 1, but if any portion of a project extends further than 800 feet, the requirements apply a to the entire project. The southern Route 1 Highway Post - t Development Design District is generally the area as shaded in Figure 19.1-346. B.2.c. 000 The purpose and intent of the Northern Route 1 Highway Design District is to recognize the opportunities to shape patterns of development in accordance with the goals, guidelines, and recommendations of the Northern Route 1 Special Area Plan. The requirements are designed to enhance the quality, appearance and functions of development along Route 1 Highway and connecting roads and to foster the creation of a higher density and pedestrian -friendly environment. (Ordinance of 8-22-18) 21-791 10/27/2021 1)IN"ISION IO. NORTHERN ROUTE HIGHWAYDESIGN DISTRICT The purpose and intent of the Northern Route 1 Highway Design District is to recognize the opportunities to shape patterns of development in accordance with the goals, guidelines, and recommendations of the Northern Route 1 Special Area Plan. The requirements are designed to enhance the quality, appearance and functions of development along Route 1 Highway and connecting roads and to foster the creation of a higher density and pedestrian -friendly environment. (Ordinance of 8-22-18) 21-791 10/27/2021 ATTACHMENT B The provisions of this division apply to O, C and I zoned property in the Northern Route 1 Highway Design District as shown on the zoning maps. The Northern Jefferson Highway Design District is generally the areas as shaded in Figure 19.1- 378. (Ordinance of 8-22-18) 21-792 10/27/2021 ATTACHMENT B 1• 1 A. Building and Parkins. Buildings and parking in Northern Route 1 Highway Design District shall meet the requirements outlined in Tables 19.1-379.A.1 and 19.1- 379.A.2, Table. Building 19.1-379.A. and Puking 1. 0 and C Districts Northern Route I Highway Required Conditions Design District A. Building Setbacks (feet)[') /Required Perimeter Landscaping 1. Road type a. Limited access 40/C b. Collector or major arterial 15/J121 a Other roads 8/1 121 2. Interior side yard a. Adjacent to A, R, R-TH, R -MF or MH 25/13131 b. Adjacent to O, C or I 0141 3. Rear yard a. Adjacent to A, R, R-TH, R -MF or MH 25B(31 b. Adjacent to O, C, or I ON B. Parking Setbacks(£eet)[rl/Required Perimeter Landscaping 1. Road type a. Limited access 40/C b. Major arterial 15/11511sID1 c. Other roads 15/3lslls11r1 2. Interior side yard a. Adjacent to A, R, R-TH, R -MF or MH 131 b. Adjacent to O, C or 1 0141 3. Rear yard a. Adjacent to A, R, R-TH, R -MF or MH 131 b. Adjacent to Q C or I 0141 C. Building Heights (maximum)[") I Lesser of 3 stories or 45 feedalpal Notes for Table 19.1379.A.1. [1] Setbacks may be impacted by Buffer, Setbacks -Generally, Permitted Yard Encroachments for Principal Buildings, Floodplain or Chesapeake Bay regulations. [2] Setback must be sufficient to allow for required improvements to include sidewalks, bikeways, landscaping, street trees and sove0ights. [3] Setback shall meet the provisions for buffers as provided in Table 19.1-263.A.I.b. or listed setback. [4] Except where adjacent to I districts, for lots having ause first pematuxi in the C-5 district the setback shall either be 25 feet with perimeter landscaping I or 15 feet with a 6 foot masonry wall along the property line, with upward growing evergreen trees planted 10 feet on center for the length of the wall. [5] Where buildings are constructed along an external road, no more than one row of parking and associated drive shall be located between the road and the building. For internal roads, no parking shall be provided between buildings and the road. [6] Except as provided for the single row of parking in footnote 5, perking shall be set back no closer than the front facade of the building it serves and be located behind architectural and/or landscaping features. Decorative architectural and/or landscaping features shall be designed to reduce open views of puking from the road and include improvements which accommodate pedestrian travel across storefronts, between buildings, and between sites. [7] For parking weal accommodating recreational equipment, router trailers, or motor vehicles, the setback for spaces shall be increased W 50 feet [8] Height limits are subject to Article P1, Division 2. [9] Subject to Footnote 5, the height of offices, hospitals and hotels may be increased to the lesser of 12 stories or 120 feet, but within 100 feet of undeveloped R. R -TIL R -MF, MH or A property, height shall not exceed lesser of 3 stories or 50 feu. [10] Within 200 feet of a developed residential neighborhood the height shall not exceed the lesser of 2 stories or 30 feet unless there is an existing dwelling more than 2 stories within 100 feet of the common boundary ofthe neighborhood, Nen the height may be increased to the height of the dwelling, but not more than the maximum permitted height. 21-793 10/27/2021 M • • A F-1 L ATTACHMENT B Table 19.1-379.A.2. Building and Parking 1-1, 1-2 and 1-3 Districts Northern Required Conditions Route I I lighwaN Design District A. Building Setbacks (feet)1'1/Required Perimeter Landscaping District 1-1 1-2 1-3 1. Road type a. Limited access 40/C 40/C 40/C b. Major arterial 25/0�1 60B 60B c. Other roads 25/J121 60B 60B 2. Interior side yard a. Adjacent to A, R, R-TH, R -MF or MH PI 131 PI b. Adjacent to O, C or 1 15//131141 30/7131141 30//121141 a. Adjacent to A, R, R-TH, 3. Rear yard R -MF or MH b. Adjacent to O, C or I B. Puking Setbacks (feet)111 /Required Perimeter Landscaoing 131 30/021141 pl 30/021141 131 30/0211`1 1. Road type a. Limited access 40/C 40/C 40/C b. Major arterial 50B or 25/1151 50B or 25/71'1 50B or 25/0'1 c. Other roads 15/JI'l 15/031 15/1151 2. Interior side yard a. Adjacent to A, R, R-TH, R -MF or MH 131151 121 PI b. Adjacent to O, C or 1 15/041161 151JI41161 15/041161 3. Rear yard a. Adjacent to A, R, R-TH, R- MF or MH 131151 131 PI b. Adjacent to O, C or I 15/71'1141 15/11411`1 15/041141 C. Building Heights (maximum)17l 1. 1-1 District Lesser of 3 stories or 50 feet['119 2. 1-2 and I-3 District 150 feet1611'l Notes for Table 19.1-379.A.2. [1] Setbacks may be impacted by Buffer, Setback"enerally, Permitted Yard Encroachments for Principal Buildings, Floodplain or Chesapeake Bay regulations. [2] The setback shall be increased by one foot for each foot the building exceeds 45 feet in height. [3] Setbacks shall correlate with that required for buffers as provided Table 19.1-263.A.1.b. [4] Perimeter landscaping is not required adjacent to 1-2 or 1-3 District. [5] For parking areas accommodating recreational equipment, tractor trailers, or motor vehicles, the setback for spaces shall be increased to 50 feet with Perimeter Landscaping B planted within the setback. [6] Except where adjacent to I-2 or I-3 districts, for parking areas accommodating recreational equipment, tractor trailers, or motor vehicles, the setback shall be increased to 30 feet with Perimeter Landscaping J. [7] Height limits are subject to Article IV, Division 2. [8] Subject to Footnote 9, height of offices, hospitals and hotels may be increased to the lesser of 12 stories or 120 feet, but within 100 feet of undeveloped R, R-TH, R -MF, MH or A property, the height shall not exceed lesser of 3 stories or 50 feet. [9] Within 200 feet of a developed residential neighborhood, the height shall not exceed the lesser oft stories or 30 feet, unless there ism existing dwelling more than 2 stories within 100 feetof the common boundary of the neighborhood, then the height may be increased to height of the dwelling, but not more than the maximum permitted height. 21-794 10/27/2021 ATTACHMENT B •a• C. Other Required Conditions. 000 10. Shared Cross Access. Direct and convenient onsite vehicular circulation and reciprocal access between properties shall be provided. The intent is to require shared access drives located to the front or rear of buildings fronting Route 1. 11. Deck Parking. Deck parking structures shall either have commercial or office uses located along the ground floor or be located behind another building located on the lot. 000 000 Dwelling, multiple -family: Building, not to include a townhouse dwelling, designed with 3 or more dwelling units each for occupancy by one family. Term also includes multifamily dwelling. ,a a Dwelling, stacked unit: A type of multiple -family dwelling where the building contains four or more dwelling units each designed for occupancy by one family. Dwelling units are arranged in vertical stacks of two units that are separated from horizontally adjacent units by a common vertical wall extending from building basement to roof, without doors, windows or other provisions for human passage or visibility, and each dwelling unit has a separate direct access to grade. Except where otherwise specified in this chapter, stacked unit dwelling development shall comply with provisions required for multiple - family dwelling development. Dwelling, townhouse: Series or group of single-family attached dwellings on individual lots designed to be sold as individual dwelling units on each lot. Individual units shall be separated by party walls, extending vertically from basement to roof, without doors, windows or other provisions for human passage or visibility. Dwelling, two family: Building designed with 2 single family dwelling units, each for use and occupancy by one family that is located on a single lot. (2) That this ordinance shall become effective immediately after adoption. 1937:121591.1 21-795 10/27/2021