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06-22-2005 PacketCHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: June 22, 2005 Item Number: 2.A. Subiect: County Administrator' s Comments County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: Delegate Samuel Nixon will be present to make a special presentation to Chief Stephen Elswick (Retired). Preparer: Lisa Elko Title: Clerk to the Board Attachments: -] Yes No Io0000~l CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: June 22, 2005 Subiect: County Administrator's Comments Item Number: 2.B. County Administrator's Comments: County Administrator: Board Action Requested: None Summary of Information: The Board of Supervisors appoints up to 10 members of the SAFE Board of Directors. Dr. Bancroft Greene, chairman of the SAFE Board, will provide a brief update on SAFE including new components of the Use, You Lose program, a coaches initiative, and SAFE's receipt of a federal Drug Free Communities Support Grant for nearly $100,000. Preparer: Jana D. Carter Title: Director, Youth Planning & Development Attachments: Ycs No #000002 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: Subiect: June 22,2005 Item Number: 5.A. Resolution Recognizing Reservists for Their Contribution to the War Against Global Terrorism County Administrator's Comments: County Administrator: Board Action Requested: Staff is requesting the adoption of the attached resolution. Summary of Information: Attached is a list of reservists being recognized for their service in ~Operation Noble Eagle," ~Operation Enduring Freedom" (formerly known as Operation Infinite Justice,)" Operation Vigilant Resolve" and ~Operation Iraqi Freedom." Preparer: Lisa Elko Title: Clerk to the Board Attachments: Yes ~ No 000003 Reservists Attending June 22, 2005 Board Meeting Name Larry Brock Christopher Denney Joanne R. Smith Calvin Covert Coris D. Throckmorton, Jr. Andrew J. Smith Military Title Petty Officer Equipment Operator First Class Chief Warrant Officer Three Chief Petty Officer Deputy Fire Chief of Operations Senior Airman Military Service United States Navy United States Navy Army National Guard United States Coast Guard Air Force Air Force 000004 RECOGNIZING RESERVISTS FOR THEIR CONTRIBUTIONS TO THE WAR AGAINST GLOBAL TERRORISM WHEREAS, on September 11, 2001, the United States was stunned when terrorists hijacked airplanes and attacked the World Trade Center and the Pentagon, killing and injuring thousands of people; and WHEREAS, as a result of these attacks, the United States military entered into a war against global terrorism; and WHEREAS, this military response has included ~Operation Noble Eagle," involving homeland defense and civil support missions; ~Operation Enduring Freedom," formerly known as ~Operation Infinite Justice," to destroy the terrorist training camps and infrastructure within Afghanistan, the capture of al Qaeda leaders, and the cessation of terrorist activities in Afghanistan; ~Operation Vigilant Resolve," to isolate and root out the terrorist forces responsible for repeated attacks on coalition forces in Fallujah, Iraq; and ~Operation Iraqi Freedom," to free the people of Iraq from years of tyranny under the Iraqi dictator Saddam Hussein, who also sponsored terrorism; and WHEREAS, each of these operations was conducted to make the United States, and the world, a safer place; and WHEREAS, among the hundreds of thousands of military personnel mobilized for this war effort were scores of Chesterfield County residents and employees who serve in the reserve components of the various military services; and WHEREAS, Petty Officer First Class Larry Brock, U.S. Navy Reserve; Equipment Officer First Class Christopher C. Denney, United States Navy; Chief Warrant Officer Joanne R. Smith, Virginia Army National Guard; Chief Petty Officer Calvin Covert, United States Coast Guard; Deputy Fire Chief of Operations Coris D. Throckmorton, Jr.; and Senior Airman Andrew J. Smith, Virginia Air National Guard, are some of the courageous Americans who answered the call to duty unflinchingly and honorably; and WHEREAS, this Board of Supervisors supports the President and our troops, and commends the reserve military personnel who served in these military operations for their courageous service and sacrifice; and WHEREAS, the families of these military men and women also bear a great sacrifice and uncertainty in the absence of their loved ones serving in far-off lands; and WHEREAS, it is appropriate to recognize the courage and sacrifice of our reservists and their families during this difficult time. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors, this 22nd day of June 2005, publicly recognizes the sacrifice and courage of these dedicated military reservists, and expresses its gratitude to them for making the world a safer place for freedom-loving people everywhere. 000005 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: June 22, 2005 Item Number: 5.B. Subiect: Resolutions Recognizing Comcast Metro Richmond and AIM-USA for their Donations Towards the 2005 ~Chesterfield Celebrates" Campaign by the Chesterfield County Parks and Recreation Department County Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisors is requested to approve resolutions to recognize Comcast Metro Richmond and AIM-USA for their donations for the Annual ~Chesterfield Celebrates" campaign. Summary of Information: Comcast Metro Richmond and AIM-USA graciously donated toward the Annual "Chesterfield Celebrates" campaign to enable the Chesterfield County Parks and Recreation Department to provide wholesome, family activities. This includes the Annual Fourth of July Celebration, Richmond Symphony Concerts and Parade of Lights. These one day, free events offer entertainment in the form of concerts, children's entertainment, a fireworks display at the Fourth of July Celebration and the parade of boats at the Parade of Lights. Comcast Metro Richmond and AIM-USA are excellent examples of how businesses can participate in promoting fun, family oriented, community based special events for the citizens of Chesterfield County. Preparer: Michael S. Golden Title: Director, Parks and Recreation Attachments: Yc$ No 000006 RECOGNIZING COMCAST METRO RICHMOND FOR ITS GENEROUS DONATION TO THE 2005 "CHESTERFIELD CELEBRATES" CAMPAIGN WHEREAS, the Chesterfield County Parks and Recreation Department provides wholesome, family activities for the enjoyment of county residents; and WHEREAS, the annual Fourth of July Celebration and Parade of Lights are among the free events that offer entertainment to citizens of all ages; and WHEREAS, Comcast Metro Richmond graciously provided a generous donation to be used by the Parks and Recreation Department towards the 2005 ~Chesterfield Celebrates" campaign; and WHEREAS, this donation will aid in the enhancement of the special events funded through this campaign; and WHEREAS, Comcast Metro Richmond has given back to the community through sponsorship of county special events; and WHEREAS, through the cooperative efforts of Mr. Kirby Brooks, Area Vice President and General Manager, the spirit of community/ private partnerships has provided the department with increased awareness to explore similar opportunities for other programs; and WHEREAS, Chesterfield County greatly appreciates this donation and is looking forward to continuing a strong relationship with Comcast Metro Richmond. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 22nd day of June 2005, publicly recognizes Comcast Metro Richmond for its generous contribution toward the 2005 ~Chesterfield Celebrates" campaign. AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented to Comcast Metro Richmond and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. O0O0O7 RECOGNIZING AIM-USA FOR ITS GENEROUS DONATION TO THE 2005 "CHESTERFIELD CELEBRATES" CAMPAIGN WHEREAS, the Chesterfield County Parks and Recreation Department provides wholesome, family activities for the enjoyment of county residents; and WHEREAS, the annual Fourth of July Celebration and Parade of Lights are among the free events that offer entertainment to citizens of all ages; and WHEREAS, AIM-USA graciously provided a generous donation to be used by the Parks and Recreation Department towards the 2005 ~Chesterfield Celebrates" campaign; and WHEREAS, this donation will aid in the enhancement of the special events funded through this campaign; and WHEREAS, AIM-USA has given back sponsorship of county special events; and to the community through WHEREAS, through the cooperative efforts of Mr. Jim Johnson and Mrs. Susan Johnson, the spirit of community/private partnerships has provided the department with increased awareness to explore similar opportunities for other programs; and WHEREAS, Chesterfield County greatly appreciates this donation and is looking forward to continuing a strong relationship with AIM- USA. NOW, THEREFORE, BE IT FURTHER RESOLVED that the Chesterfield County Board of Supervisors, this 22nd day of June 2005, publicly recognizes AIM-USA for their generous contribution toward the 2005 "Chesterfield Celebrates" campaign. AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented to AIM-USA and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. O0000S CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: June 22, 2005 Item Number: 5.C. Subiect: Resolution Recognizing Cintas Corporation for its Contribution to Chesterfield County by Naming Them the Chesterfield County Medium Business of the Year for 2005 County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution. Summary of Information: Based upon the Board's establishment of a Business Appreciation and Recognition Award Program, the Board gives three awards annually, one each to Large, Medium, and Small Business of the year. The Award Selection Committee submits Cintas Corporation for approval as the recipient of Chesterfield County's 2005 Medium Business of the Year Award. Cintas has demonstrated its dedication and commitment as medium business of the year to the community of Chesterfield County. Preparer: James G. Dunn Attachments: Yes tie: Director1 Economic Development RECOGNIZING CINTAS CORPORATION AS THE 2005 MEDIUM BUSINESS OF THE YEAR WHEREAS, the Chesterfield County Board of Supervisors established a Business Appreciation and Recognition Award to recognize existing businesses within the county that contribute to the county's economy and its citizens; and WHEREAS, Cintas Corporation, which is located at 12524 Kingston Avenue in Chester, employs over 180 employees and is the largest uniform supplier in North America with approximately 700,000 customers nationwide; and WHEREAS, in 1990, Cintas began business with the buy-out of the family-owned Metropolitan Uniform Company in Hopewell, and because of explosive growth in the rental uniform and facilities services businesses, later moved to a larger facility in the River's Bend area of Chester, Virginia; and WHEREAS, Cintas Corporation is listed by Fortune magazine as "America's Most Admired Outsourcing Service Company" and one of "America's Most Admired Companies" for the fifth consecutive year; and WHEREAS, in 2004, Cintas' Chesterfield facility received an award from the Chesterfield Employment Service Business Advisory Council for exemplifying excellence in hiring, accommodating and servicing individuals with disabilities; and WHEREAS, in an effort to support the community, Cintas is a sponsor of the YMCA, Special Olympics, and the Top Gun Program, which recognizes mechanics who have achieved the highest scores on Automotive Services Excellence (ASE) testing. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 22nd day of June 2005, publicly recognizes Cintas Corporation and expresses gratitude, on behalf of the county, for its many contributions by recognizing it as the 2005 Medium Business recipient of the Chesterfield County Business Appreciation and Recognition Award. AND, BE IT FURTHER RESOLVED, that a copy of this resolution be presented to Cintas Corporation and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. 0000' 0 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: June 22, 2005 Item Number: Subiect: Work Session to Review 2005 General Assembly Legislation County Administrator's Comments: Sm County Administrator: Board Action Requested: The Board of Supervisors is requested to chose which new laws enacted by the 2005 General Assembly should be advertised for public hearings to amend the County Code. Summary of Information: Each year staff explains new changes in State law which (1) require ordinance changes or (2) permit ordinance changes or (3) allow other board action. The attached "summary sheet" contains the staff recommendation on which new items should be scheduled for a public hearing and which items are recommended for no further action. Preparer: Steven L. Micas Attachments: Yes ~ No Title: County Attorney 0425(23):69177.1 (69178.1,69179.1 ) .I, tem No. 1 2005 Virginia General Assembly Legislation Affecting the County June 22, 2005 Staff Recommendations Summary Sheet Changes Requiring Board Action (Items 1-4) Bill No. Bill Title SB1313 2 SB1238; HB2407 3 HB 1703 4 SB 1220 Amend County's inoperable motor vehicle ordinance to require a "parts vehicle" be shielded from view Amend comprehensive plan to designate areas for age-restricted housing, nursing homes & assisted living facilities Amend County's junior firefighter ordinance to provide that such minors can reside anywhere in Virginia Revise notice requirements for rezoning cases near a public use airport Staff Recommendation Staff to prepare ordinance revisions Refer to Planning Commission Staff has prepared an agenda item for the June 22, 2005 meeting to set a public hearing for July 27, 2005 Refer to Planning Commission II. Optional Changes Permitting Board Action A. Recommend no action for Items 5-12 Item No. Bill No. Bill Title 5 SB1052 6 SB 1279 7 HB2159 8 SB1273; HB2686 9 HB2741 10 HB1674 11 SB1051 12 HB2151 Increase the penalty for the delinquent payment of transient occupancy taxes from 10% to a maximum of 25% Classify certain heavy construction machinery as a separate classification for machinery and tools tax. Authorize director of planning to grant variances from the zoning ordinance in same manner as they are now granted by the BZA Create new personal property tax classification for certain commercial boats Prohibit outdoor shooting of arrows in heavily populated areas Charge minors adjudicated for DUI with the response fee now charged to adults for having public safety personnel respond to a related accident or incident. Increase maximum qualifying annual income for tax relief for elderly and handicapped program. Grant purchasing preference to "Virginia resident" bidders over out-of-state bidders if other state grants a preference to its own bidders Staff Recommendation No action No action No action No action No action No action No action No action Aoree Disagree I d' 2 / Agree Disagree "5 7 8 9 11 12 0425(00):69178.1 2005 VIRGINIA GENERAL ASSEMBLY LEGISLATION AFFECTING THE COUNTY June 22, 2005 Public Hearing or Other Board Action X Yes No Comments: CHANGES REQUIRING BOARD ACTION Amend the County's inoperable motor vehicle ordinance to provide that both an inoperable motor vehicle as well as a "parts vehicle" used to restore or repair the inoperable vehicle must be shielded or screened from view. [SB 1313] Staff Recommendation: Last year the General Assembly changed the definition of when an inoperable motor vehicle is sufficiently "shielded or screened from view" so that it does not have to be removed from private property. This change created an inadvertent loophole allowing a "parts vehicle" to also remain on the property without being "shielded or screened from view." The 2005 legislation mandates that parts vehicles must also be shielded and screened. Staff will prepare an ordinance amendment for the Board's consideration at a public hearing. X Yes No Comments: o Review the County's comprehensive plan to consider the needs of the elderly and persons with disabilities and amend the plan to designate areas for age-restricted housing, nursing homes, and assisted living facilities. [SB 1238; I-IB 2407] Staff Recommendation: The General Assembly has mandated that these facilities be considered in local comprehensive plans. Localities have until 2008 to implement any changes. Staff recommends that the Board refer these issues to the Planning Commission to make a recommendation to the Board. 0000:I.3 0425(00) :69179.1 1 X Yes No Comments: o Amend the County Code provision which authorizes participation of minors aged 16 years or older in volunteer fire companies to provide that such minors can reside anywhere in Virginia, not just in the County. [HB1703] Staff Recommendation: State law previously permitted a locality to authorize minors living within the locality to participate in a local volunteer fire company. This legislation requires that a minor 16 years or older living anywhere in the Commonwealth is authorized to participate as a volunteer. Staff will draft an amendment to the County Code reflecting this legislative change. X Yes No Comments: Amend the zoning ordinance to require that written notice be given to the owner of a public use airport of any proposed zoning ordinance or comprehensive plan amendment that might affect property within 3000 feet of the airport [SB 1220] Staff Recommendation: The General Assembly has mandated that local zoning ordinances include this new notice requirement for proposed zoning and comprehensive plan amendment public hearings. The only public use airport currently in the County is the County's airport. Staff recommends that the Board refer this issue to the Planning Commission. 0000:1.4 0425(00):69179.1 2 I1. OPTIONAL CHANGES PERMITTING BOARD ACTION Amend the County Code to increase the penalty for the delinquent payment of transient occupancy taxes. [SB 1052] Staff Recommendation: This bill allows the Board to increase the penalty imposed a transient occupancy taxpayer for failing to make timely remittance of the transient occupancy tax collected from customers. The current penalty is 10 percent of the delinquent tax. This bill permits a penalty of 10 percent for the first month of the delinquency and an additional 5 percent each month thereafter up to a maximum penalty of 25 percent. Staff recommends that the Board set a public hearing to amend the County Code. ~/~ ,% Comments: Amend the County Code to classify heavy construction machinery used in business not already set out in the Virginia Code as a separate classification for machinery and tools tax. [SB 1279] Staff Recommendation: This legislation allows the Board to establish a machinery and tools tax rate for certain heavy construction machinery not currently enumerated in the state tax laws. Staff recommends that the Board take no action on this legislation. 0000 .5 0425(00):69179.1 3 Yes No Comments: Amend the County's zoning ordinance to authorize the Director of Planning to grant variances from the zoning ordinance in the same manner as they are now granted by Board of Zoning Appeals. Decisions of the Director of Planning would be appealable to the BZA. [HB2159] Staff Recommendation: This legislation allows the Board to amend the zoning ordinance to give the Planning Director the same authority to grant variances as the BZA but with no notice requirement to adjacent landowners and no public hearing process. Staff recommends that the Board not refer this matter to the Planning Commission for further action. Staff believes that the current process provides a fair opportunity for a landowner to seek a variance and for affected residents to voice their concerns about the proposed variance at a public hearing. Staff recommends that the Board take no action on this legislation. Yes No Comments: Amend the County Code to establish commercial boats weighing less than 5 tons as a separate classification for tangible personal property taxation. [SB 1273; HB 2686] Staff Recommendation: This bill allows the Board to separately classify commercial boats under 5 tons for a lower personal property tax rate. Staff is not aware of any such boats with situs for taxation in the County. Staff recommends that the Board take no action on this legislation. Amend the County Code to prohibit the outdoor shooting of arrows in heavily populated areas. [HB2741] Staff Recommendation: This bill allows the Board to prohibit outdoor shooting of arrows in areas the Board deems to be so heavily populated that arrow shooting is dangerous to citizens. The Police Department reports that there is no current problem relating to the shooting of arrows in the County. Staff recommends that the Board take no action on this item. O00016 0425(00) :69179.1 4 10. 11. Amend the County Code to allow the County to charge minors, who are adjudicated as having driven under the influence, with the same fee now charged adults for having public safety personnel respond to an accident or incident related to the violation. [HB 1674] Staff Recommendation: This legislation extends the County's authority to charge a response fee for responding to DUI-related accidents or incidents to minors as well as adults. The problem with this legislation is that DUI adjudications for minors are confidential and will not be disclosed by the J & DR Court. Accordingly, the County would be unable to pursue the collection of response fees from minors. Staff recommends that the Board take no action on this item. Amend the real estate tax relief program for the elderly and handicapped to increase the maximum qualifying annual income amount by setting the amount at the median income for married couples in the County. [SB 1051 ] Staff Recommendation: This bill allows the County to use the median annual income of all married couples in the County, rather than the statutory maximum of $52,000, as the maximum allowable annual income a taxpayer may receive to qualify under the County's real estate tax relief program for the elderly and handicapped. The median income figure is currently $67,000. The Board instructed staff earlier this year to increase the maximum allowable annual income figure in the County's ordinance incrementally over 3 years and to cap the maximum amount at $52,000, the current state maximum. Staff recommends that the County continue with this plan and take no further action pursuant to this legislation. 0425(00) :69179.1 5 0 0 0 0 ~L7 12. Amend the County's purchasing ordinance to require that Virginia bidders have preference over certain non-Virginia bidders. [HB 2151] Staff Recommendation: This bill allows localities to adopt a purchasing preference program which would give bidders who are "Virginia residents" preference over companies who are "residents" of another state if the other state gives such a preference to its own "resident" companies. These could be "absolute" preferences (the Virginia company is always awarded the contract regardless of price) or a "percentage" preference (for example, the Virginia resident is awarded the contract if within 10% of the non-Virginia law bidder). Staff believes that such a preference program is unworkable and is ultimately contrary to the competitive principles which generally apply to public purchasing. Staff recommends that the Board take no action pursuant to this legislation. 0000 -8 0425(00) :69179.1 6 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meetin~l Date: June 22, 2005 Item Number: 7. Subiect: Deferred Item for Consideration of the Donation of 21.9 Acres, More or Less, at the Courthouse Complex to the Health Center Commission County Administrator'sComments= .~_ d~-/~-~__~ /~//~d_/~.~ ~ /~ ~~~ County Administrator: '/ /~ ~~. ~ Board Action Requested: Authorize the Chairman of the Board of Supervisors and County Administrator to execute a deed to convey 21.9 acres, more or less, at the courthouse complex to the Health Center Commission subject to the conditions listed below Summary of Information: The Health Center Commission has requested that the County donate 21.9 acres east of Courts Complex Road and south of Courthouse Road Extended and adjacent to Lucy Corr Nursing Home to expand its services to include independent living units and assisted living apartments. The Board of Supervisors has approved the rezoning of the property for the proposed use. At the May 25t" meeting, the Board held a public hearing and closed the public hearing while deferring action on the item until June 22, 2005. An appraisal of the property by Jeff Overby indicates a range of value from $102,700 to $137,000 per acre. Mr. Ramsey had recommended selling the property to the Health Center Commission ("HCC") for $50,000 per acre. Since the Board meeting, staff, the County Attorney, bond counsel and the underwriters for the refinanced and new debt met to discuss the proposal. As an alternative to paying for the parcel HCC proposes the following structure for the bond financing: Preparer: Steven L. Micas Title: County Attorney 0800:69226.1 Attachments: No #000019 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 1. HCC will give the County a note in the amount of $1,200,000 representing the value of the land at $50,000 per acre that would not accrue interest and would be subordinate to the bond financing. 2. In the event of a voluntary sale of the property, the note will be paid in full, subject to (a) the prior defeasance of the bonds and (b) the availability of sufficient funds from either Lucy Corr's reserves or the sale of the property. 3. Until such time as the note is paid in full, the County will have the right to approve any sale of the property. 4. After the expansion project reaches "stabilization," Lucy Corr will make an annual payment on the note in the amount of $100,000 at the end of any fiscal year in which Lucy Corr's financial performance and condition has been such that it meets Fitch's median criteria for "A" rated continuing care retirement communities. 5. In the event of a foreclosure, the County will have a right of first refusal to buy the property at fair market value. 000020 VICINITY SKETCH Set Public Hearing for May 25, 2005, to Consider the Conveyance of 21,9 Acres of Land, More or Less, at the Courthouse Complex to the Health Center Commission for the County of Chesterfield COURTHOUSE RD O O "o RCHARD Chesterfield County Department of Utilities 1 inch equals 500.29 feet ~il___L~ - , ,/..~ ~.../~-' .~.,-I~ · ~--~ I ! EXISTING LUCY CO.. VILLAGE ~; te;fi ,///~V~ L ml~-''=~-L~ ~ ~. ~ ~f u~ ~ 7: :i'~ ,I,: ~ il' m---- U CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 3 Meetin~l Date: June 22, 2005 Item Number: 8.A. Subiect: Streetlight Installation Cost Approvals County Administrator's Comments: County Administrator: Board Action Requested: This item requests Board approval of new streetlight installations in the Bermuda District. Summary of Information: Streetlight requests from individual citizens or civic groups are received in the Department of Environmental Engineering. Staff requests cost quotations from Dominion Virginia Power for each request received. When the quotations are received, staff re-examines each request and presents them at the next available regular meeting of the Board of Supervisors for consideration. Staff provides the Board with an evaluation of each request based on the following criteria: 1. Streetlights should be located at intersections; CONTINUED NEXT PAGE Preparer: Richard M. McElfish Attachments: Yes Title: Director, Environmental Engineering No 0000;88 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 3 Summary of Information: (Continued) There should be a minimum average of 600 vehicles per day (VPD) passing the requested location if it is an intersection, or 400 VPD if the requested location is not an intersection; o Petitions are required and should include 75% of residents within 200 feet of the requested location and if at an intersection, a majority of those residents immediately adjacent to the intersection. Cost quotations from Dominion Virginia Power are valid for a period of 60 days. The Board, upon presentation of the cost quotation may approve, defer, or deny the expenditure of funds from available District Improvement Funds for the streetlight installation. If the expenditure is approved, staff authorizes Dominion Virginia Power to install the streetlight. A denial of a project will result in its cancellation and the District Improvement Fund will be charged the design cost shown; staff will notify the requestor of the denial. Projects cannot be deferred for more than 30 days due to quotation expiration. Quotation expiration has the same effect as a denial. BERMUDA DISTRICT: In the Rayon Park Subdivision: Congress Road, in the vicinity of 2812/2820 Cost to install streetlight: $484.58 (Design Cost: $185.86) Does not meet minimum criteria for intersection or vehicles per day Intersection of Telbury and Congress Road Cost to install streetlight: $484.58 (Design Cost: $185.86) Does not meet minimum criterion for vehicles Der day Alcott Road, vicinity of 2835 Cost to install streetlight: $484.58 (Design Cost: $185.86) Does not meet minimum criteri& for intersection or vehicles per day CONTINUED NEXT PAGE 000024 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 3 of 3 Summary of Information: (Continued) BERMUDA DISTRICT: (Continued) In the Rayon Park Subdivision: (Continued) Alcott Road, vicinity of 2911 Cost to install streetlight: $619.74 (Design Cost: $185.86) Does not meet minimum criteria for intersection or vehicles Der day Taw Street, vicinity of 7506/7518 Cost to install streetlight: $498.47 (Design Cost: $185.86) Does not meet minimum criteria for intersection or vehicles per day For information regarding available balances in the District Improvement Fund accounts, please reference the District Improvement Fund Report. 0000;85 STREETLIGHT REQUEST Bermuda District Request Received: June 28, 2004 Estimate Received: May 20, 2005 Estimate Requested: July 2, 2004 Days Estimate Outstanding: 322 NAME OF REQUESTOR: Mr. Winston Davis ADDRESS: 2820 Congress Road Richmond, VA 23237 REQUESTED LOCATION: Congress Road, in the vicinity of 2812/2820 Cost to install streetlight: $484,58 POLICY CRITERIA: Intersection: Vehicles Per Day: Petition: Not Qualified, location is not an intersection Not Qualified, less than 400 vehicles per day Qualified Requestor Comments: "We have had too many homes broken into. We need street lights to help prevent the crime in our area." 0000; 6 STREETLIGHT REQUEST Bermuda District Request Received: June 28, 2004 Estimate Received: May 20, 2005 Estimate Requested: July 2, 2004 Days Estimate Outstanding: 322 NAME OF REQUESTOR: Mr. Kirt Martin ADDRESS: 2900 Congress Road Richmond, VA 23237 REQUESTED LOCATION: Intersection of Congress Road and Telbury Street Cost to install streetlight: $484.58 POLICY CRITERIA: Intersection: Vehicles Per Day: Petition: Qualified Not Qualified, less than 400 vehicles per day Qualified Requestor Comments: "We need street lights in our area to help keep people from stealing us blind. People wander around all night because they know we can't see them. Lights would help keep us safe." (}000 7 STREETLIGHT REQUEST Bermuda District Request Received: June 28, 2004 Estimate Received: May 20, 2005 Estimate Requested: July 2, 2004 Days Estimate Outstanding: 322 NAME OF REQUESTOR: R. G. Brooks ADDRESS: 2835 Alcott Road Richmond, VA 23237 REQUESTED LOCATION: Alcott Road, vicinity of 2835 Cost to install streetlight: $484.58 POLICY CRITERIA: Intersection: Vehicles Per Day: Petition: Not Qualified, location is not an intersection Not Qualified, less than 400 vehicles per day Qualified Requestor Comments: "We need lights because it is dark and unsafe in our neighborhood." 0000; 8 STREETLIGHT REQUEST Bermuda District Request Received: June 28, 2004 Estimate Received: May 20, 2005 Estimate Requested: July 2, 2004 Days Estimate Outstanding: 322 NAME OF REQUESTOR: Ms. Verona Glass ADDRESS: 2915 Alcott Road Richmond, VA 23237 REQUESTED LOCATION: Alcott Road, in the vicinity of 2911 Cost to install streetlight: $619,74 POLICY CRITERIA: Intersection: Vehicles Per Day: Petition: Not Qualified, location is not an intersection Not Qualified, less than 400 vehicles per day Qualified Requestor Comments: "Our street is very dark. Kids roam all night. We have had many break-ins and lots of vandalism. We need lights very bad to help us feel safe." 0000;89 STREETLIGHT REQUEST Bermuda District Request Received: June 28, 2004 Estimate Received: May 20, 2005 Estimate Requested: July 2, 2004 Days Estimate Outstanding: 322 NAME OF REQUESTOR: ADDRESS: Mr. Harold Preibisch 7506 Taw Street Richmond, VA 23237 REQUESTED LOCATION: Taw Street, vicinity of 7506/7518 Cost to install streetlight: $498,47 POLICY CRITERIA: Intersection: Vehicles Per Day: Petition: Not Qualified, location is not an intersection Not Qualified, less than 400 vehicles per day Qualified Requestor Comments: "Our street is very dark. The apartments off Alcott use our street for a lovers lane. We find all kinds of trash and underwear in the mornings. Please help us get a street light, we really need it for decency in our neighborhood." 000080 Street Light Request Map June 22, 2005 This map is a copyrighted product of the Chesterfield County GIS Office. Street Light Legend ~ existing light · requested light 830 416 N This map shows citizen requested streetlight installations in relation to existing streetlights. Existing streetlight information was obtained from the Chesterfield County Environmental Engineering Department. 830 Feet ooooax CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 1 Meetin~l Date: June 22, 2005 Item Number: 8.B.1. Subject: Reappointments to the Chesterfield County Health Center Commission at Lucy Corr Village County Administrator's Comments: County Administrator: Board Action Requested: Reappointment of Carol M. Crosby (At Large) and John A. Gibney, Jr. (At Large) to the Health Center Commission. Summary of Information: The Health Center Commission (the HCC) governs operation of Lucy Corr Village. It is the chief operating and governing board of Lucy Corr Village. Deputy County Administrator Bradford S. Hammer serves as an ex-officio member-advisor to the HCC. Ms. Carol M. Crosby and Mr. Jokn A. Gibney, Jr. have completed their first 4- year term for the HCC effective July 1, 2001 to June 30, 2005 as representatives nat Large" They have expressed a desire to serve a second 4-year term as representatives nAt Large" Their terms would be effective July 1, 2005, and will expire on June 30, 2009. Under the existing Rules of Procedure, appointments to boards and committees are nominated at one meeting and appointed at the subsequent meeting unless the Rules of Procedure are suspended by a unanimous vote of the Board members present. Nominees are voted on in the order in which they are nominated. Preparer: Leigh W. Robbins Attachments: -~ Yes No Title: Actin.q Executive Director Lucy Corr Village ¢0003;Z CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: June 22, 2005 Item Number: 8.B.2. Subject: Nomination and Appointment to Chesterfield Community Services Board County Administrator's Comments: County Administrator: Board Action Requested: Staff requests that nomination/appointment of Jack Stewart, Jr. Chesterfield Community Services Board. the Board approves the as member at-large on the The term of appointment is effective July 1, 2005 through December 31, 2007. Summary of Information: The Chesterfield Community Services Board is designated as an Administrative/Policy Board responsible for the provision of public mental health, mental retardation and substance abuse services. Mr. Jack Stewart, Jr. resides at 2718 Martingale Road, Apartment C, Colonial Heights, VA 23834 (Bermuda District). Mr. Stewart's personal/professional background would make a positive contribution to the Community Services Board. See attached resume. Under the existing Rules of Procedure, appointments to boards and committees are nominated at one meeting and appointed at the subsequent meeting unless the Rules of Procedure are suspended by a unanimous vote of the Board members present. Nominees are voted on in the order they are nominated. Preparer: George E. Braunstein Attachments: Yes ~] No Title: Executive Director MH/MR/SA Department APR ~ ~ 2005 CO~UNTT¥ SERVICE8 BO~D Chesteri'iela Community BHEET ServiceeBoarcI ,,,. B0J~RD MFJ~BER ZNFORYJtTZON Full Name.~' s.s. #: ,g..' ~ ~,.-. Magisterial District/Supervisor: Mailing Address (if different): Telephone: E-mail address: (FAX #) Date of Appointment: Employer: (effective: Occupation/Title: OTHER ZNFORI~TXON Please list yottr membership in other Colunity, Business or Service organizations (Professional affiliations only) and any elected offices held: ial interests and skills: Synopsis of CSB activities during appointed term (to be completed by Administrative Assistant to CSB}: 000034 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: June 22, 2005 Item Number: 8.B.3. Subject: Nomination/Appointment to the Richmond First Tee Board of Directors County Administrator's Comments: County Administrator: Board Action Requested: Nominate/appoint an individual to serve as an at-large member on the Richmond First Tee Board of Directors. Summary of Information: The Richmond First Tee is a not-for-profit corporation, which manages and develops the First Tee Chesterfield golf course at Daniel Park at Iron Bridge ~to provide affordable and accessible quality golf facilities and programs especially for youth". Parks and Recreation recommends that the Board nominate and re-appoint Ralph Bolling for an additional term. The term will be effective immediately and expire on May 31, 2008. Under the existing rules of procedure, appointments to boards and committees are nominated at one meeting and appointed at the subsequent meeting unless the rules of procedure are suspended by a unanimous vote of the Board members present. Nominees are voted on in the order in which they are nominated. Preparer: Michael S. Golden Title: Director, Parks and Recreation Attachments: Yes No O00035 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: June 22, 2005 Item Number: 8.B.4. Subiect: Nomination and Reappointment of a Member of the Industrial Development Authority for the County of Chesterfield County Administrator's Comments: County Administrator: Board Action Requested: Request that the board suspend the rules and simultaneously nominate and reappoint Mr. James A. Spencer, representing the Dale district to the Industrial Development Authority for the County of Chesterfield. The reappointment will become effective July 1, 2005. The four-year term will expire on June 30, 2009. Summary of Information: Mr. James A. SDencer serves as a member of the Industrial Development Authority from the Dale District with his term expiring June 30, 2005. Mr. Spencer has indicated that he would like to continue to serve. Mr. Kelly Miller concurs with the reappointment of Mr. Spencer. Under the existing rules of procedure, appointments to boards and committees are nominated at one meeting and appointed at the subsequent meeting unless the rules of procedure are suspended by a unanimous vote of the Board members present. Nominees are voted on in the order in which they are nominated. Preparer: James G. Dunn Title: Director, Economic Development Attachments: ~Yes No 000036 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~ Date: Subiect: June 22, 2005 Item Number: 8.B.5. Nomination and Reappointment to the Social Services Board County Administrator's Comments: County Administrator: Board Action Requested: Reappoint Reverend Johnnie Fleming to Social Services Board the Chesterfield-Colonial Heights Summary of Information: The purpose of the Social Services Board is to administer and provide oversight for the services rendered by the department. In collaboration with individuals, families and the community, our mission is to provide advocacy and excellent services that encourage self-sufficiency; preserve and restore families; and protect the well-being of children, the elderly and the disabled. Staff requests the reappointment of Reverend Fleming to the Social Services Board for a four-year term effective July 1, 2005, through June 30, 2009. Under the existing Rules of Procedure, appointments to boards and committees are nominated at one meeting and appointed at the subsequent meeting unless the Rules of Procedure are suspended by a unanimous vote of the Board members present. Preparer: Sarah C. Snead Title: Director-Social Services Attachments: Yes No 00003~; CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~ Date: June 221 2005 Item Number: 8.B.6. Subiect: Nominations/Appointments to the Richmond Metropolitan Convention and Visitors Bureau (RMCVB County Administrator's Comments: County Administrator: Board Action Requested: Nominations/Appointments of members to serve on the RMCVB. Summary of Information: The purpose of the RMCVB is to serve as the lead regional agency and advocacy group for tourism and convention business in the Richmond area. RMCVB recently restructured the Board to create a business-like tourism focus in order to attract corporate and business financial support for RMCVB programs. The RMCVB has requested a tourism representative be reappointed to a two-year term to represent Chesterfield County. It is recommended that ~[r. Nell Amin, Chief Financial Officer of Shamin Hotels, be appointed for a two-year term. Mr. Amin will replace the former Executive Director for the Henricus Foundation, Walter Heyer. At this time we would also request the Board of Supervisors to re-appoint Mr. Kirby Brooks, General Manager of Comcast and Mr. ~einz Mathis, General Manager of the Sheraton Park South Hotel, to serve another two year term. The terms for Mr. Amin, Mr. Brooks and Mr. Mathis will be effective July 1, 2005 with an expiration date of June 30, 2007. The Board of Supervisors are in concurrence with Mr. Amin, Mr. Brooks, and Mr. Mathis's appointments. Under the existing Rules of Procedure, appointments to boards and committees are nominated at one meeting and appointed at the subsequent meeting unless the Rules of Procedure are suspended by a unanimous vote of the Board members present. Nominees are voted on in the order in which they are nominated. Preparer: Bradford S. Hammer Attachments: ~-] Yes No Title: Deputy County Administrator #(}00038 Meetin~l Date: Subject: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I June 22,2005 Item Number: 8.B.7. Nominations for Reappointment to the Board of Building Code Appeals County Administrator's Comments: County Administrator: Board Action Requested: Reappointment of four members to the Board of Building Code Appeals. Summary of Information: The terms of four members of the Board of Building code Appeals will expire on June 30, 2005. The members are Stephen H. Conner, James G. Kester, Robert E. Olsen, and Wolfgang Webner. They have been contacted have expressed a willingness to be reappointed. The reappointment of each of these members has been discussed with their respective County Board members who have indicated support for their reappointment. Their reappointment would maintain the composition of membership previously established by the Board of Supervisors for this Board. Under existing Rules of Procedure, appointment to board and committees are nominated at one meeting and appoint at the subsequent meeting unless the rules of procedure are suspended by unanimous vote of Board members present. Nominees are voted on in the order in which they are nominated. Preparer: William D. Dupler Title: Buildinq Official Attachments: ~Yes No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: Subject: June 22, 2005 Item Number: 8.C.1.a. Resolution Recognizing Dr. Alfred Gervin, after Serving the County for Over 21 Years with Dedicated Service to the County County Administrator's Comments: County Administrator: Board Action Requested: Adoption of attached resolution. Summary of Information: The Board is requested to adopt the attached item recognizing Dr. Alfred Gervin for his service to the county. Preparer: Chief Paul W. Mauqer Title: Fire Chief Attachments: Yes ~ No #OOO94O RECOGNIZING DR. ALFRED GERVIN FOR HIS SERVICE TO CHESTERFIELD COUNTY WHEREAS, Dr. Alfred Gervin faithfully served as Operational Medical Director for Chesterfield Fire and Emergency Medical Services Department from January 1993 to October 2004; and WHEREAS, Dr. Gervin has faithfully served Chesterfield County for over 21 years as the original and only Operational Medical Director for the EMS Med- Flight Program since 1984; and WHEREAS, under Dr. Gervin's direction and leadership, the roles and responsibilities of Chesterfield Fire and EMS field providers were expanded, providing an increased level of care to the citizens of Chesterfield County; and WHEREAS, Dr. Gervin provided enthusiastic and diligent support of all Chesterfield Fire and EMS providers as their Operational Medical Director in the delivery of emergency medical care to the citizens of Chesterfield County; and WHEREAS, under Dr. Gervin's direction and leadership, new and aggressive airway procedures for Chesterfield Fire and EMS field paramedics were instituted, including Rapid Sequence Intubation and Surgical Cricothyrotomy, and a Tactical Medic Program was instituted, providing paramedics to both state and local police tactical teams and increasing the overall safety of police officers, as well as citizens; and WHEREAS, during Dr. Gervin's tenure as Operational Medical Director, Chesterfield Fire and EMS was awarded a National Association of Counties Award for their implementation of a new pain management procedure, including the use of Nitronox gas by field paramedics; and WHEREAS, Dr. Gervin provided advantageous guidance and support to Chesterfield Fire and EMS as the Operational Medical Director during the implementation of the department's revenue recovery program, and the department began the development of a comprehensive quality assurance program improving the service delivery of emergency medical care to the citizens of Chesterfield County under Dr. Gervin's leadership; and WHEREAS, Dr. Gervin received a commendation in 1988 from the Chesterfield Board of Supervisors for service to the county in the delivery of emergency care and trauma throughout the central region of Virginia and also received an Award of Appreciation in 1988 from Virginia Governor Gerald Baliles for Service to the Commonwealth in Disaster Response and Planning; and WHEREAS, under the direction and guidance of Dr. Gervin, Chesterfield Fire and EMS received the Governor's Award for Outstanding Emergency Medical Service Agency in 1994; and WHEREAS, Dr. Gervin was nominated for the Governor's Award for Outstanding Medical Director for Chesterfield Fire and EMS in 1995; and WHEREAS, Dr. Gervin while serving as Operational Medical Director for Chesterfield Fire and EMS continued his service to our country as a colonel and military physician providing research and care to military personnel around the world. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes the outstanding contributions of Dr. Alfred K. Gervin, and extends, on behalf of its members and the citizens of Chesterfield County, sincere appreciation for his service and dedication to improving the quality of life for Chesterfield residents. OO041 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: June 22, 2005 Item Number: 8.C.1.b. Subiect: Resolution Recognizing Deputy Paul R. Gray, Sheriff's Department, Upon His Retirement on July 1, 2005 County Administrator's Comments: County Administrator: Board Action Requested: Staff Requests the Board adopt the attached resolution. Summary of Information: Staff requests the Board adopt the attached resolution recognizing Paul R. Gray for 23 years of service to the Chesterfield County Sheriff's Office. Preparer: Clarence G. Williams, Jr. Title: Sheriff Attachments: Yes ~ No 000042 RECOGNIZING DEPUTY PAUL R. GRAY UPON HIS RETIREMENT WHEREAS, Deputy Paul R. Gray began his employment with the Chesterfield County Sheriff's Office on May 3, 1982, serving in the jail dealing with inmates entrusted to the Sheriff's care; and WHEREAS, Deputy Gray was promoted to the rank of corporal in 1985, assisting his sergeant with shift operations; and WHEREAS, Deputy Gray took a voluntary reduction in rank in 1987 to serve as the Investigator for the Sheriff's Office; and WHEREAS, Deputy Gray has served in several units and divisions during his tenure with the Sheriff's Office, including the Correctional Services Bureau, Quartermaster Unit and the Courts Division; and WHEREAS, Deputy Gray served on the original Special Operations Response Team (S.O.R.T.) for the Sheriff's Office; and WHEREAS, Deputy Gray has served the Sheriff's Office as an Emergency Medical Technician, both in the Courts Division and in the Correctional Services Bureau; and WHEREAS, Deputy Gray has served as an Instructor for the Sheriff's Training Academy. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors recognizes the contributions of Deputy Paul R. Gray, expresses the appreciation of all citizens for his service to Chesterfield County, and extends congratulations upon his retirement, as well as best wishes for a long and happy retirement. 000043 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: Subiect: June 22,2005 Item Number: 8.C.l.c. Resolution Recognizing Firefighter Gene L. Sprouse, Chesterfield Fire and Emergency Medical Services Department, Upon His Retirement County Administrator's Comments: County Administrator: Board Action Requested: Adoption of attached resolution. Summary of Information: Recognizing Firefighter Gene L. Sprouse, Chesterfield Fire and Emergency Medical Services Department, upon his retirement, after serving the county for 25 years with dedicated service. Preparer: Frank H. Edwards, Jr. Title: 2® Deputy Fire Chief Attachments: Yes [---] No #000044 RECOGNIZING FIREFIGHTER GENE L. SPROUSE UPON HIS RETIREMENT WHEREAS, Firefighter Gene L. Sprouse retired from the Fire and Emergency Medical Services Department, Chesterfield County, on April 1, 2005; and WHEREAS, Firefighter Sprouse attended Recruit School #10 in 1979, and has faithfully served the county for over 25 years in various assignments as a firefighter at Chester Fire Station #1, Bon Air Fire Station #4, Buford Road Fire Station #9, Dale Fire Station #11, and Dutch Gap Fire Station #14; and WHEREAS, Firefighter Sprouse has distinguished himself for his firefighting knowledge, skills, and abilities; and WHEREAS, Firefighter Sprouse used his advanced skills as a member of engine and truck companies to provide for public safety in countless emergency incidents; and WHEREAS, Firefighter Sprouse has mentored and trained many firefighters as a senior firefighter and aerial truck operator; and WHEREAS, in 1982, Firefighter Sprouse submitted a recommendation to form a nozzle repair shop and since that time has managed the nozzle and hose repairs for the organization; and WHEREAS, the nozzle repair shop was the first internal specialty shop within the Fire Department and has since led the way to multiple in-house repair shops; and WHEREAS, Firefighter Sprouse designed the fire hose storage racks that are in use throughout the county fire stations; and WHEREAS, Firefighter Sprouse provided valuable service to the organization as an Emergency Vehicle Operators' Course Instructor and Evaluator; and WHEREAS, in 2004 Firefighter Sprouse received a Life Saved Award for his actions during Hurricane Gaston after assisting in the swift water rescue of three civilians who drove their vehicle into dangerous fast-moving water off Turner Road; and WHEREAS, Firefighter Sprouse has readily responded to every need of the Fire Department within his capability and has earned the respect and admiration of the entire Fire Department through his dedication to public service, his willingness to work long hours without complaint, and his creativity in performing a variety of jobs. NOW, THEREFORE BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes the contributions of Firefighter Gene L. Sprouse, expresses the appreciation of all residents for his service to the county, and extends appreciation for his dedicated service and congratulations upon his retirement. 000045 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: June 22, 2005 Subiect: Item Number: 8.C.1.d. Resolution Recognizing Mrs. Sandra E. Denney, Social Services Department, Upon Her Retirement on June 17, 2005 County Administrator's Comments: County Administrator: Board Action Requested: Staff requests the Board adopt the attached resolution. Summary of Information: Staff requests the Board adopt the attached resolution recognizing Mrs. Sandra E. Denney for 16 years of service to Chesterfield/Colonial Heights Department of Social Services. Preparer: Sarah C. Snead Attachments: Yes [----] No Title: Director-Social Services 0~)0046 RECOGNIZING MRS. SANDRA E. DENNEY UPON HER RETIREMENT WHEREAS, Mrs. Sandra E. Denney began her public service with Chesterfield County as a Senior Clerical Aide in the Department of Social Services on December 12, 1988; and WHEREAS, Mrs. Denney was responsible for processing all agency mail and ensuring that it was completed in an efficient and expeditious manner; and WHEREAS, Mrs. Denney aided in the successful delivery of food stamps to needy citizens by coordinating volunteer services and verifying distribution packages for accuracy; and WHEREAS, Mrs. Denney served as a member of the department's Quality Council and participated as a valued member of many agency goal groups; and WHEREAS, Mrs. Denney represented the department for many years as a tireless advocate for Relay for Life, American Heart Walk and the United Way; and WHEREAS, Mrs. Denney assisted each year in planning and coordinating the agency's annual holiday celebrations, using her many skills and knowledge; and WHEREAS, throughout her career Mrs. Denney has been a dedicated and committed employee whose efforts have aided the Social Services Department in meeting the needs of the citizens of Chesterfield County and Colonial Heights. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes the outstanding contributions of Mrs. Sandra E. Denney, expresses the appreciation of all residents for her service to the county, and extends congratulations upon her retirement as well as best wishes for a long and happy retirement. 0000 7 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: June 22, 2005 Subiect: Item Number: 8.C.l.e. Recognizing Mr. Robert William Richard Upon Attaining Rank of Eagle Scout County Administrator's Comments: County Administrator: Board Action Requested: Adoption of attached resolution. Summary of Information: Staff has received a request for the Board to adopt a resolution recognizing Mr. Robert William Richard, Troop 178, upon attaining the rank of Eagle Scout. Preparer: Lisa Elko Title: Clerk to the Board Attachments: Yes ~ No 000048 RECOGNIZING MR. ROBERT WILLIAM RICHARD UPON ATTAINING THE RANK OF EAGLE SCOUT WHEREAS, the Boy Scouts of America was incorporated by Mr. William D. Boyce on February 8, 1910, and was chartered by Congress in 1916; and WHEREAS, the Boy Scouts of America was founded to build character, provide citizenship training and promote physical fitness; and WHEREAS, after earning at least twenty-one merit badges in a wide variety of skills including leadership, service and outdoor life, serving in a leadership position in a troop, carrying out a service project beneficial to his community, being active in the troop, demonstrating Scout spirit, and living up to the Scout Oath and Law; and WHEREAS, Mr. Robert William Richard, Troop 178, sponsored by Ivey Memorial United Methodist Church, has accomplished those high standards of commitment and has reached the long-sought goal of Eagle Scout, which is earned by only four percent of those individuals entering the Scouting movement; and WHEREAS, growing through his experiences in Scouting, learning the lessons of responsible citizenship, and endeavoring to prepare himself for a role as a leader in society, Robert has distinguished himself as a member of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes Mr. Robert William Richard, extends congratulations on his attainment of Eagle Scout, and acknowledges the good fortune of the county to have such an outstanding young man as one of its citizens. 000049 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of $ Meetin~l Date: Subject: June 22, 2005 Item Number: 8.C.2. Approval of FY2005 School Board Operating Fund Year-End Revisions County Administrator's Comments= ~Cc~'/~"-~ 4/ /~~'~: County Administrator: Board Action Requested: The School Board requests the Board of Supervisors to a) reserve the necessary funds ($1,487,526) for re-appropriation in FY2006 in various accounts; and b) decrease appropriations in the School Operating Fund by $347,613 by decreasing Instruction $928,033, increasing Administration/ Attendance and Health $306,645, and increasing debt service $273,775. Summary of Information: The analysis of the FY2005 year-end position is divided into three areas: 1) funding to be reserved for use in FY2006; 2) revenue changes occurring during the fiscal year; and 3) expenditure changes occurring since the previous review, some requiring appropriation changes. Preparer: Billy K. Cannaday, Jr., Ed.D. Title: Superintendent Attachments: Ycs J----~ No 000050 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 5 Reserve Funding Each year, the School Board requests that a portion of current year funds be reserved for re-appropriation in the following year for specific purposes. For year-end FY2005, the funding recommended to be reserved is described below by specific item. The amount for each item is an estimate as of April 30, 2005 and is subject to change. 1. Debt Reserve $ 190,214 Due to the escrow restructuring of the 2004 general obligation refunding bonds, CCPS received an investment gain of $606,643. A portion of this was used for bond sale expense, a portion was reserved for debt service in FY05 ($403,200) and the remainder will be reserved for debt service in FY06 ($160,400). In addition, the bond sale in April 2005 resulted in a premium of $29,814 that needs to be reserved for the first debt payments on the bonds in FY06. 2. Instruction 132,750 This amount includes Algebra remediation funding, reimbursement for SAT Horizons participants, homebound costs for end of year, shipping for textbook adoptions ordered in the spring that will not arrive until after June 30, and a portion of the cost of the student leadership program occurring in the summer. 3. Print Shop 69,500 The Print Shop is in need of a new printing press and software. These items are cost prohibitive in one year and this reserve will supplement funding available in FY2006 for this purchase. 4. School Improvement 78,000 Cost of mailing end of year SOL results and the cost of testing labels and reports used in the summer. 5. Pl&yground E~uipment 17,700 Final site work will be done by the Parks and Recreation department in the summer for those schools that received equipment during FY2005. 6. Miscellaneous 155,200 Included in this amount is wellness funding ($66,000), renovations at the Tech Center to accommodate the veterinary science program, and leadership programs that will continue through the summer. 0O0051 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 3 of 5 7. Transfer to School Grants 844,162 The balance of funds appropriated in FY05 for the local share of various grants. Total Reserve Requested $1,487,526 School Operating Fund Revenue State Revenue $(269,300) Each year at this time the Department of Education provides information related to routine changes in SOQ accounts. The most significant of these changes is the reduction of $551,100 for the loss in March 31, ADM of 156 students. General Assembly revisions resulted in additional state revenue of $188,700. Basic Aid, however is then reduced by $150,500 due to a $243,540 increase in state sales tax. The net effect of all of these changes is a reduction in state revenue of $269,300. It is important to note that Basic Aid may be prorated based on the statewide student count. At this time, we do not have information from the state regarding a proration; however it is possible that the loss could be as much as $775,000. State Unfunded (949,672) September 30, 2004 student membership was lower than projected, resulting in a loss of state funding. Federal Revenue 189,371 Reimbursements for JROTC and the adult basic education program were higher than anticipated during this fiscal year. Local Revenues 386,574 Funding received for e-rate, food service use of buildings, building rent, tuition, reimbursed services, sale of supplies and postage, parking, printing charges, and field trips was higher than anticipated during this fiscal year. Other 295,414 Lease/purchase proceeds were received for an information retrieval system for Student Services ($21,639) and funds must be transferred from the CIP Fund for GO bond arbitrage of $273, 775. Total Operating Fund Revenue Change $(347,613) O0005Z CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 4 of 5 School ODerating Fund Expenditures Instruction $21,639 This expenditure is related to the lease/purchase of the information retrieval system for Student Services. instruction Unfunded (949,672) This amount corresponds to the loss of state funding described earlier based on lower than projected student membership as of 9-30-04. The FY2005 adopted budget contained a staffing reserve to address any unanticipated growth that might occur. As membership was lower than projected, these positions were not required to maintain Board-approved staffing standards. Administration/Attendance a Health Fund Balance 306,645 The requested amount will provide funding for the Leadership Office, the compliance audit for the PPEA process, the consultant cost associated with the mission and vision activities, and a request from the County for funds to renovate the public meeting room. Debt Service An arbitrage payment 273,775 is required for the 2000 GO Bond issue. Total Operating Fund Expenditure Change $ (347,613) 000053 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 5 of 5 Meeting Date: June 22, 2005 Budget and Management Comments: The School Board is requesting that the Board of Supervisors: a) Approve the reserve of $1,487,526 for re-appropriation into FY2006 in various accounts; and b) Decrease revenue and expenditure appropriations in the School Operating Fund by a net of $347,613 (decreasing the Instruction appropriation category by $928,033, increasing the Administration/Attendance and Health appropriation categories by $306,645, and increasing the debt service category by $273,775) based on the latest staff projections. Preparer: Rebecca T. Dickson Title: Director, Budget and Manaqement 00005~ VIRGINIA: At a regular meeting of the Chesterfield County School Board held Tuesday evening, May 24, 2005, at seven- thirty o'clock in the Public Meeting Room of the Chesterfield County Courthouse Complex PRESENT: Thomas J. Doland, Vice-Chairman Elizabeth B. Davis James R. Schroeder, DDS Marshall W. Trammell, Jr. RESOLUTION WHEREAS, the ending balance for FY2005, net of reserve needs, is more than sufficient as currently projected to meet the $1.0 million requirement for the FY2006 budget; and, WHEREAS, the School Board plans to request re-appropriation of any remaining FY2005 unused general fund transfer in the first quarter of FY2006; and, WHEREAS, there is a need to reserve approximately $1,487,526 in the School Operating Fund at June 30, 2005; and, WHEREAS, revenues reductions of $347,613 have been identified as part of this year-end review (increased local revenue of $386,574, increased Federal revenue of $189,371, decreased State revenue of $512,800, offset to a degree by an increase in state sales tax of $243,500), elimination of the Unfunded State revenue of $949,672, and other revenue of $295,414; and, WHEREAS, there is a need to revise appropriations as follows: Operating Fund: Instruction Administration/A&H Debt Service $(928,033) 306,645 273,775 Total Operating $(347,613) NOW, THEREFORE, BE IT RESOLVED, that on motion of Dr. Schroeder, seconded by Mrs. Davis, the School Board hereby requests the Board of Supervisors to decrease appropriations by $347,613, and reserve approximately $1,487,526 of funds in the School Operating Fund for items contained in the School Board's year-end quarterly review, adjusted according to need based on final June 30, 2005 documentation, as well as approve the appropriation changes as shown above. Carol Tim~pa'n~o,~er k . uperintendent 000055 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: June 22, 2005 Item Number: 8.C.3. Subject: Transfer $6,000 from the Dale District Improvement Fund to the School Board to Purchase Furniture for the Salem Church Middle School Library County Administrator's Comments: County Administrator: Board Action Requested: Transfer $6,000 from the Dale District Improvement Fund to the School Board to purchase furniture for the Salem Church Middle School library. Summary of Information: Supervisor Miller requests that the Board transfer $6,000 from the Dale District Improvement Fund to the School Board to purchase furniture for the Salem Church Middle School Library. It is legally appropriate for the County give money to the School Board to purchase capital equipment like furniture that will be used in school facilities for public education. The furniture will be owned by the School Board and will become a part of the School Board's inventory of capital property. For information regarding available balances in the District Improvement Fund accounts, please reference the District Improvement Fund Report. Preparer: Rebecca T. Dickson Title: Director, Bud.qet and Mana.qement 0425:69075.1 Attachments: Yes ~ No 000056 DISTRICT IMPROVEMENT FUNDS APPLICATION This application must be completed and signed before the County can consider a request for funding with District Improvement Funds. Completing and signing this form does not mean that you will receive funding or that the County can legally consider your request. Virginia law places substantial restrictions on the authority of the County to give public funds, such as District Improvement Funds, to private persons or organizations and these restrictions may preclude the County's Board of Supervisors from even considering your request. What is the name of the applicant (person or organization) making this funding request? Salem Church Middle School PTA - Sherry Harris, President If an organization is the applicant, what is the nature and purpose of the organization? (Also attach organization's most recent articles of incorporation and/or bylaws to application. Parent Teachers Association - see Attachment #1 - "PTA Purpose"; see Attachment #2 - a copy of our chapter',~ .Bylaws What is the amount of funding you are seeking? 36,000 to complete renovations or any donation to help us complete renovations Describe in detail the funding request and how the money, if approved, will be spent. The PTA has been workin.q on renovating our Library since 2003. W~ have been replacin.q tables, chairs, bookcases, magazine racks, computer stands, laminating existin.q furniture, and purchasin.q accent items like artificial plants, posters, etc. Please see Attachment ~3 for an itemized list of items to be purchased to complete the renovations pro.qram. Is any County Department involved in the project, event or program for which you are seeking funds? No 63533.1 Page 1 00OO,5? If this request for funding will not fully fund your activity or program, what other individuals or organizations will provide the remainder of the funding? The PTA has held various larqe fund raisers - one in the fall and one in the sr)rin~ - since 2003 to raise money for our library. We have also had various pro~rams - "Ador)t-A-Chair", "Community Challenges", Business Mailinqs, etc. to try and raise money. A donation from the Salem Church Middle School Appropriated School Fund was used to purchase 2 large book cases. See Attachment #4 for project-to-date Summary Financial Report. If applicant is an organization, answer the following: Is the organization a corporation? Yes Is the organization non-profit? Yes X Is the organization tax-exempt? Yes X No No No X What is the address of the applicant making this funding request? Sherry Harris - 9420 Squirrel Tree Court $CMS PTA - 9700 Salem Church Road Chesterfield, VA 23838 Richmond, VA 23237 What is the telephone number, fax number, e-mail address of the applicant? Sherry Harris - home #: 748-2551 SCMS PTA- school #: 768-6225 fax #: none fax #: 768-6230 e-maih Sherry_Harris~comcast. net e-maih SalemMiddlePTA~.hotmail.com Signature of applicant. If you are signing on Behalf of an organization you must be the president, vice-president, chairman/director or vice-chairman of the organization. I Printed Nam~ Date (~ ~ignal~ure d ' ' tle (if signing on behalf of an organization) Printed Name I-I-o Date 63533.1 Page 2 000055 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: June 22, 2005 Item Number: 8.C.4. Subject: Request for Music/Entertainment Festival Permit from the Chesterfield County Fair Association County Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board grant a music/entertainment festival permit to the Chesterfield County Fair Association for the annual Chesterfield County Fair subject to compliance with staff recommendations. Summary of Information: The 92nd annual Chesterfield County Fair ("Fair") will be held at the fairgrounds complex from August 26th through September 3, 2005. Because the Fair includes musical events, exhibitions and rides, the Fair Association must obtain a music/entertainment festival permit. The Fair Association has subcontracted the responsibility for amusements and midway rides to Jolly Shows, a Maryland company with over 40 years of experience in providing amusements and rides throughout the Mid-Atlantic region. Preparer: Steven L, Micas Title: County Attorney 0505:69103.1 Attachments: Yes ~ No # 000059 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 The Fair Association has agreed that the following health and safety requirements will remain in effect during the Fair's operation: 1. Two representatives of the Fair Association, with full authority to act on the Fair Association's behalf, must be present during all open hours of the Fair. One person from the Fair Association must be present during all set up and take down hours. 2. A performance bond for site clean up and restoration in the minimum amount of $1,000, naming the County as obligee, must be provided by either the Fair Association or its sub-contractor, Jolly Shows. 3. Public telephones must be functioning during all hours that the Fair is open and while the Fair is being set up and taken down. 4. Fair personnel must be assigned for regular and routine cleanup of public restrooms, pursuant to a written cleaning schedule which must be established and followed. Signed records must be maintained which establish that cleanups have been performed. 5. Fair Association personnel and their subcontractors must promptly comply with all County requests for action necessary to protect the County from liability for violations by the Fair Association or its agents and employees of any rights guaranteed by Constitutional, federal or state laws. 6. Fair Association personnel must properly dispose of cooking grease in accordance with the recommendations and regulations of the Health Department during and after the conclusion of the Fair. The plans for this year's Fair are consistent with plans approved by the Board in previous years. Prior to the commencement of the Fair, staff will meet with representatives from the Fair Association to confirm that the plans contain adequate measures for public safety, fire prevention, medical protection, sanitation, traffic control, insurance, bonds and building and ride safety. Staff recommends the Board grant the Fair Association a music/entertainment festival permit subject to adherence to all staff recommendations and the representations contained in the Fair Association's application. The $100 entertainment permit application fee will be paid from the Board's annual budget appropriation to support the operation of the Fair. Staff will monitor compliance with the conditions of the permit prior to opening day, and for the duration of the Fair. 0505:69103.1 APPLICATION FOR ENTERTA~NT FESTIVAL PER311T A. The Ch~fidd County Fair Association, Inc.,10300, Courthous~ Rd., Ch~a~rfield, Va.23832 wiU hold the annual Chesterfield County Fair. The purpose being to promote agriculture, education, industry, business and the g~neral bettermo~t of Chesterfield County and its rural heritage. B. The Chesterfield County Fair Association, Inc, is the promoter and fin_n_ncial sponsor of the Fair. Chesterfield County provides financial sponsorship. Exhibit A for a listing of tho entertainment during th~ Fair. C. The Fair will be held August 26, 2005 through September 3, 2005 at the Chesterfield County Fairgrounds. Hours of operation will be 4:00 p.m.-11:00 p.m. Monday through Friday, 11:00 a.m.-11:00 p.m. Saturday and 1:00 p.m.-Il:00 p.m. on Sunday. D. The Chesterfield County Fairgrounds is located at 10300 Courthouse Road. The property is owned by Chesterfield County. E. Thc number of tickets to be offered for sale will be unlimited. Weather permittin~ we would estimate an expected attendance of 50,000. F.- Sanitation facilities will consist of ladies' & men's restrooms in both pexmanent buildings; one crowd pleaser with running water and flush stools, divided into a ladies' & men's restroom; and, at various locations on the grounds, six (6) portable toilets. The rest rooms will have assigned personnel for routine clean-up. A written cleaning schedule will be established and signed as performed. The portable toilets will be emptied and cleaned daily. Garbage and wash will be picked up daily. Designated person(s) will pick up trash from the fairgrounds and parking areas each morning before the gates open. The Fair will have persons (normally 6 people) who will clean the grounds after the closing of the Fair. G. Various food vendors will be available with a variety of food. Public water is supplied to the fairground. There is a campground with water, sewer and electricity available for the vendors and concessionaffes and the carnival employees. 000060 H. The Fair will provide a first aid station. Volunteer rescue squad units will be on the fairgrounds when available. 911 service will be available at all times. Police officers will be on premises at all times. All are trained in first aid. A courtesy cart will be available. I. The Chesterfield County Fire Department will supervise fire safety. There will be fire extinguishers in all tents and food vendors. There are two (2) fire hydrants on the premises and one (1) across the street. Also, 911 service will be available. Fire and rescue squad arrangements are all coordinated through the Volunteer Coordinator with the Chesterfield County Fire Department. J. Parking facilities at Bird High School, Chesterfield Technical Center, and O. B. Gates Elementary School will be utilized. The Chesterfield County Police Department will handle traffic controlo K. All lighting and electrical work is handled by Tilghman Electric. The carnival is in charge of their own electrical work and lights. All outdoor lights are on permanent poles; it is basically the same lighting plan that has been in use since 1990. L. As in previous years, every effort will be made to control the sound by the performers so as not to be a nuisance to adjacent property owners. M. Risk Management ( Melvin Hodges) obtains our liability insurance for the Fair. The county is reimbursed for the premium. Jolly Shows carries its own insurance. N. We authorize the Board, the County, its lawful agents, employees, designees or law enforcement officers to enter the property at any time prior to or during the Fair to determine compliance with any state or local statute, ordinance or regulation. Rob Key of General Services will be setting up a meeting of all department heads involved with the Fair, and our General Manager. We also understand that Assistant County Attorney Stylian P. Parthemos, will be attending this meeting and can ascertain first hand who is coordinating each 000061 We further agree to the following per your request: 1. Two persons from the Fair Association, with appropriate designated authority, shall be present during all open hours of the Fair. 2. A performance bond for site clean up and restoration must be provided by either the Fair Association or your subcontractor. ($1,000.00 minimum) This will be supplied by Jolly Shows. 3. For public safety and convenience, the public telephones must be functioning during the Fair, including the Fair, including the Fair set-up and take-down period. 4. Number 4 is addressed in item F. 5. Fair Association personnel and their subcontractors will promptly comply with all County requests for actions necessary to protect the County from liability for violations of any rights guaranteed by Constitutional, federal of state provisions by the Fair Association or its agents and employees. 6. Fair Association personnel will see that there is proper disposal of cooking grease, and to include engine oil, in accordance with the recommendations and regulations of the Department of Health, during and after the conclusion of the Fair. G. B. Spencer, General Manager Chesterfield County Fair Association, Inc. 0O0062 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meetin~l Date: June 22, 2005 Item Number: 8.C.5. Subject: Approve a Change Order to A. D. Whittaker Construction Company in the Amount of $253,887.00 for a New Main Electrical Panel for the Jail Replacement Project County Administrator's Comments: County Administrator: Board Action Requested:Authorize the County Administrator to execute a change order to A. D. Whittaker Construction Company in the amount of $253,887 for a new main electrical panel for the jail replacement project. Summary of Information: On the night of April 7/8, 2005, after a severe rainstorm, water entered the new jail building and caused the main electrical panel to fail, thus causing the entire building to be without electrical power. An investigation revealed that there were two separate cuts in the roof membrane that allowed the water to penetrate the building and eventually make contact with the panel while it was electrically active. Further investigation has not determined the specific source of the cuts in the roof at this time. The manufacturer will not cover the damaged panel under warranty. The Chesterfield County Risk Management Fund provides builder's risk coverage for our construction projects. The county is replacing the damaged panel and equipment. Related to equipment losses, the general contractor is responsible for $10,000; the Chesterfield County Risk Management Fund is responsible for $240,000; and Travelers' Insurance is responsible for amounts greater than $250,000. Traveler's Insurance and the Chesterfield County Sheriff's office have initiated independent investigations to determine if any other entity should be held responsible for this unfortunate event. Preparer: Francis M. Pitaro Title: Director, Department of General Services Attachments: -~ Yes No 000063 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meetin~l Date: June 22, 2005 Budget and Management Comments: This item requests that the Board authorize the County Administrator to execute a change order to A.D. Whittaker Construction Company in the amount of $253,887. This amount will cover the cost of a new main electrical panel for the jail replacement project to replace the existing panel that was destroyed as a result of water damage sustained on April 7-8, 2005. The Risk Management Fund is responsible for $240,000 of the replacement cost. The general contractor is responsible for $10,000 of the cost. The remaining $3,887 in loss will be assumed by Traveler's Insurance. Preparer: Rebecca T. Dickson Title: Director, Budget and Manaqement 000064 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meetin~l Date: June 22, 2005 Item Number: 8.C.6.a. Subiect: Authorize the Receipt and Appropriation of Grant Funds in the Amount of $246,229 from the United States Department of Homeland Security and the Office for Domestic Preparedness County Administrator's Comments: i~;.¢o .~..~/;.~,~: ~-/ .... ~? ,1~-:4' ~ 7: /~ County Administrator: Board Action Requested: Authorize the Fire and EMS Department to receive and appropriate $246,229 in grant funds from the U.S. Department of Homeland Security and the Office for Domestic Preparedness. Summary of Information: The Board of Supervisors is requested to accept and appropriate $246,229 in grant funds from the U.S. Department of Homeland Security and the Office for Domestic Preparedness to help fund the purchase of personal protective equipment for first responders in the case of a suspected radiological, chemical or biological event. Funding will also be used to train personnel on how to properly and safely utilize this equipment. The grant has a local match requirement of $105,526, which will be funded from the FY05 operating budget. Preparer: Attachments: Paul W. Mauqer -~ Yes Title: Chief, Fire and Emergency Services No [# 00006S CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meetinc~ Date: June 221 2005 Budqet and Management Comments: This item requests that the Board authorize the acceptance and appropriation of $246,229 in grant funds from the U.S. Department of Homeland Security and the Office for Domestic Preparedness. The grant requires a local match in the amount of $105,526, which is available in the FY2005 operating budget from savings related to retirements and position vacancies. Preparer: Rebecca T. Dickson Title: Director, Budget and Management 000066 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meetin~l Date: June 22, 2005 Item Number: 8.C.6.b. Subject: Authorize the Receipt and Appropriation of Grant Funds in the Amount of $21,000 from the U.S. Department of Homeland Security and the Office for Domestic Preparedness County Administrator's Comments: County Administrator: Board Action Requested: Authorize the Office of Emergency Management to receive and appropriate $21,000 in grant funds from the U.S. Department of Homeland Security and the Office for Domestic Preparedness for the Community Emergency Response Teams(CERT) program. Summary of Information: The Board of Supervisors is requested to approve the acceptance and appropriation of $21,000 in grant funds from the U.S. Department of Homeland Security and the Office for Domestic Preparedness for the Community Emergency Response Teams (CERT) program. CERT program funding is used to train citizens to be better prepared to respond to emergency or disaster situations in their communities. No local match is required. Preparer: Paul W. Mauqer Title: Fire Chief Attachments: Yes No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meetin~l Date: June 22, 2005 Budqet and Management Comments: This item requests that the Board authorize the receipt and appropriation of grant funds from the U.S. Department of Homeland Security and the Office for Domestic Preparedness. Grant funds have been received and are available to appropriate. No local match is required. Preparer: Rebecca T. Dickson Title: Director, Budget and Mana,qement OOO055 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meetin~l Date: Subiect: June 22, 2005 Item Number: 8.C.7.a. Set Public Hearing for July 27, 2005 to Amend § 14-23 and Repeal § 14-24 of the County Code Relating to Use of Alcohol on Certain Public Property County Administrator's Comments: ~'~ ~/~ ~ ~~ .7_ 7 County Administrator: Board Action Requested: The Board is requested to set a public hearing for July 27, 2005 to consider amending § 14-23 and repealing § 14-25 of the County Code relating to the use of alcohol on certain public property. Summary of Information: The County has for many years prohibited by ordinance the use of alcohol in County parks and on all other County property such as Henricus, Eppington, Castlewood and Magnolia Grange. The Henricus Foundation has recently requested that the County consider changing its ordinance to allow the consumption of alcohol at Henricus. The Henricus Foundation has indicated that they have lost several opportunities to rent the indoor facility for special events due to the prohibition on the use of alcohol. State law allows the County to permit the use of alcohol on its property so long as the use complies with Alcohol and Beverage Control ("ABC") regulations and any restrictions the ABC imposes through its "special events" permits. In addition, the proposed ordinance amendment requires the Parks and Recreation Department to adopt County regulations that would also govern use of alcohol on County property through an administrative application process similar to that currently used for outdoor music festivals. As an example of a site-specific issue, since Henricus is open to the public for extended periods of time every week County regulations could impose different Preparer: Steven L. Micas Title: County Attorney 0623: 69109.1 (68962.1) Attachments: Yes ~-] No # 000069 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 restrictions from those applicable to other historic properties. Such County regulations would also address the size of the event, location of the event within the property, hours of the events, and conduct or behavior at such events. The ordinance recommends limiting alcohol consumption to Henricus, Eppington, Castlewood, Magnolia Grange and the senior center at Huguenot Park. Staff recommends setting a public hearing for July 27, 2005 to consider the ordinance amendment. 000070 0623: 69109.1 (68962.1) AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND RE-ENACTING SECTION 14-23 AND REPEALING SECTION 14-24 RELATING TO USE OF ALCOHOL ON PUBLIC PROPERTY BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Section 14-23 of the Code o_f the Countv of Chesterfield, 1997, as amended, amended and re-enacted and section 14-24 is repealed to read as follows: Sec. 14-23. Drinking alcoholic beverages, or tendering same to another, in a county park. (a) No person shall possess opened alcoholic beverage containers or drink an alcoholic beverage or tender a drink of an alcoholic beverage to another in a county park provided, however, that alcoholic beverages may be consumed at an event held at the following locations: Henricus, Eppington, Castlewood, Magnolia Grange and the senior center at Huguenot Park after obtaining a valid banquet license issued by the Vir~nia Department of Alcohol Beverage Control and agreeing to comply with the terms of a special permit issued by the county administrator. The county Department of Parks and Recreation shall promulgate regulations for the issuance of permits authorized by this section. (b) No person shall possess opened alcoholic beverage containers on any county property used for a school or on any street, road, or highway located in the county (b) (c) Violation of this section shall constitute a class 4 misdemeanor. (2) That this ordinance shall become effective immediately upon adoption. 0623:68962.1 0 0 0 0 7 1 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meetin~l Date: June 22, 2005 Item Number: 8.C.7.b. Subiect: Set Public Hearing to Consider The Chester Plan, an Amendment to The Plan for Chesterfield, Including Replacement of the Chester Villaqe Plan and Amendments to the Central Area Plan and the Thorouqhfare Plan County Administrator's Comments: County Administrator: Board Action Requested: Board of Supervisors set July 27, 2005 for a public hearing to consider The Chester Plan, an amendment to the Plan for Chesterfield. Summary of Information: The Planning Commission held their public hearing on The Chester Plan on April 19, 2005. After revisions requested by Mr. Wilson, the Planning Commission recommended approval of the Plan on May 17, 2005. Major Recommendations of the Plan include: Allow adaptive reuse of historic structures · Implementation of a pedestrian network · Adoption of design guidelines for the Route 10 corridor · Decreases in residential density from the current plan · Limitation on new multi-family development Preparer: Kirkland A. Turner Title: Director of Planninq Department Attachments: Yes ]No O0OO72 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 · Reduction of West Hundred Road from a 90 foot Major Arterial to a 70 foot Collector between Branders Bridge Road and Route 10 · Deletion of the proposed Collector from Centralia Road south to the proposed North/South Arterial along the old Seaboard Coast railroad · Deletion of the proposed Major Arterial (Hopkins Road Realigned) from just south of Route 288 overpass to Chester Road across from Hamlin Creek Parkway 000073 THE PLAN FOR CHESTERFIELD The Chester Plan THE CHESTER PLAN Prepared by the Chesterfield County Planning Department P. O. Box 40 Chesterfield, VA 23832 804/748-1055 www.chesterfield.gov/plan Introduction Study Area Boundaries The boundary of the Chester Plan study area includes the geography of the Chester Village Plan (1989). Generally, to the north, Route 288 is the boundary; to the east, Jefferson Davis Highway; Happy Hill and Baldwin Roads to the south; Branders Bridge Road to the southwest; and Chalkley, Centralia, and Hopkins Roads to the northwest. Changes from the 1989 geography include: the addition of the Carver Heights neighborhood and the neighborhood centered in the historic Centralia area around Old Lane and Hopkins Road. The plan area is approximately 10.5 square miles, comprising about two percent of the land area of the county. Magisterial District The Plan study area is almost entirely contained within the Bermuda Magisterial District, with a small portion of the Plan area (north of Centralia Road) located in the Dale Magisterial District. How this Plan Works The Chester Plan amendment, once adopted by the Board of Supervisors, will become part of The Plan for Chesterfield, the county's comprehensive plan. The Plan for Chesterfield is used by county citizens, staff, the Planning Commission and the Board of Supervisors as a guide for future decisions affecting Chesterfield County including, but not limited to decisions regarding future land use, transportation networks and zoning actions. Once the Chester Plan is adopted, it will replace the existing Chester Village Plan (adopted in 1989) and two small areas of the Central Area Plan (adopted in 1997). Staff Analysis The Planning Department, in conjunction with other county departments, assessed existing conditions within the Chester area and performed an analysis of land use and public facilities needs and trends in the area. The results were summarized and shared with public officials and interested citizens. These assessments and analyses, along with citizen input, form the basis for the goals and recommendations of the plan. The complete text of the analyses performed are available from the Planning Department. Citizen Participation Planning Department staff, together with representatives from other county departments, maintained close contact with the community organizations that serve Chester and over the course of the plan process, over 20 meetings were held with citizens. Citizens shared their concerns and ideas with staff, and offered their input to the vision, goals, recommendations and land use for the area. A Plan for Action The Chester Plan should guide future development in ways that provide balanced benefits to the community, property owners, existing citizens and future citizens. The land use plan makes no attempt to determine the current or short-term marketability of any one parcel for any particular land use. Rather, it attempts to anticipate future needs for broad categories of uses throughout the study area for the next 20 years. The Plan does not rezone land, but may suggest Ordinance amendments and other actions. Finally, the plan suggests the proper relationship between differing land uses within the community. 4/28/2005 1 Planning Commission Draft 000074 THE PLAN FOR CHESTERFIELD The Chester Plan To provide this guidance, and allow citizens to anticipate the nature of future development, the Board of Supervisors and Planning Commission have incorporated guidelines into Plan amendments through goals and recommendations. Vision A group of Chester citizens met on March 2®, 2004 with Planning Department staff to discuss their vision for the future of Chester. The vision statement is broad in nature and describes the community's idea of what Chester would be like if it was perfect. Vision statements are not meant to be achievable or practical; rather, they are meant to provide a mental picture of what could be. This mental picture assists the community in deciding what projects or actions are worthwhile. The implementation of a vision statement occurs over time and through the actions of many people and organizations. The inclusion of the vision statement in the plan is meant to guide and inform readers about what the community hopes for the future; it is not meant to imply that the Plan can achieve these outcomes. The Plan is only one small part of the community's future. Chester is a healthy, walkable community with a charming, identifiable core where residents and visitors are drawn to the amenities found there, including a magnificent, well used library and community arts center. The historic villages of Chester and Centralia are preserved and enhanced and attract residents and visitors. There is a thriving and friendly small business community with all buildings occupied in the village. People can walk from home to the village center, along tree lined streets, their completed linear park, or to the many pocket and community parks in the area. The neighborhoods are well organized, connected to the pedestrian network, and participate actively in community evens and organizing block parties. There is well maintained, efficiently planned high quality transportation network that includes excellent roads, alternative transportation to Richmond, and a high speed rail access in the village. Goals and Recommendations Chester Plan Area The Introduction to the Plan for Chesterfield encourages the shaping of Chesterfield's communities by molding development into well designed and attractive communities of special character. To this end, the Introduction suggests that functionally and visually distinctive communities and historic villages, such as Chester, together with the surrounding natural resources and community character, should be preserved. Village character can be achieved through the provision of village type streetscape improvements, including sidewalks, streetlights and street trees. It also includes compatible architecture and mixed use development in the village center. To these ends, the Land Use Plan and Goals and Recommendations of The Chester Plan are designed to encourage village type and scale development within the village center, with decreasing densities of residential development as one moves further from the center of the village. Design standards for the Route 10 corridor and plan wide recommendations for a pedestrian network are also part of the strategy to maintain Chester's special sense of community. The Goals and Recommendations that best apply to the Chester Plan study area are: Goal I Ensure that new residential proposals are representative ofI and compatible with1 existing and anticipated area residential development: Actions that stabilize and improve the health of existing neighborhoods forestall decline and blight and contribute to the overall health of the larger community. Recommendations Continue to use the Plan and the zoning process to encourage new residential zoning with sole access through an existing or planned subdivision to meet or exceed the average lot size of, and have a density equal to or less than, the existing subdivision. 4/28/2005 2 Planning Commission Draft 0000'75 THE PLAN FOR CHESTERFIELD The Chester Plan Additional multi-family development in the Chester Plan aroa is not encouraged outside of the Neighborhood Mixed Use aroa. There are a variety of housing types and an adequate supply of affordable housing in the overall community, and additional development in transitional areas (designated for office-residential mixed use) should be focused on single-family residential of up to four units to the acres, duplexes and age restricted developments such as zero-lot line homes or townhouses. Develop a countywide program to explore criteria and methods for voluntary down-zonings in areas currently zoned for R-7 and R-9 uses. The program would look at appropriate locations, land use plan designations, the availability of utilities and aggregation of properties to create larger areas of less dense zoning, as opposed to a patchwork quilt of zoning categories in a particular area. As appropriate criteria are determined, property owners could be contacted by the county to determine interest in a county initiated down-zoning. All down-zonings would be voluntary. As a pilot project for the program three property owners in the Centralia aroa have expressed interest in down-zoning their property. Residential developments of varying densities and lot sizes encourage variety in residential areas and offer county citizens a choice of neighborhoods, living environments and lifestyles. Limitations and opportunities: New subdivisions developing within the study aroa increase the availability of housing in this part of the county. However, such residential development should be designed to protect existing neighborhoods and enhance the larger community, especially where there is an existing development pattern that is less dense than the allowed density of the new subdivision. The county has limited statutory ability to demand less dense development in these locations. Goal 2 Protect and preserve historic and cultural resources. Several sites and structures within the study aroa have historic or cultural significance. Chester retains 60 structures catalogued by Jeffrey O'Dell, in his book, Chesterfield County: Early Architecture and Historic Sites (1983). Thero are also many other historic structures that should also be noted and retained. In Chesterfield County, there are currently 39 historic landmarks that have been designated through the county's Historic Districts and Landmarks Ordinance. Eleven of these designated landmarks are in the Chester Plan area. The Ordinance provides regulatory protection to a structure by providing review of alterations. Addition to the list is voluntary, and is managed by the Preservation Committee. Recommendations Encourage the preservation of identified historic structures in the Chester area by allowing adaptive rouse that is compatible with existing and anticipated aroa development. Specifically, historic structures may be appropriate for light commercial uses if the property owner is retaining the structure, is willing to have it designated as a Chesterfield County historic landmark, and mitigates impacts of commercial development on the surrounding properties. Due to the rural residential nature of the Centralia community, adaptive reuse of historic structures in the Centralia community west of the railroad tracks is not appropriate. The Introduction to the Plan For Chesterfield encourages the identification and preservation of lands, sites and structures that have archeological and/or historic significance. To this end, Comprehensive Plan amendments attempt to identify structures and sites within study area boundaries that have historic 4/28/2005 3 Planning Commission Draft 00005'6 THE PLAN FOR CHESTERFIELD The Chester Plan or cultural significance. Protection of such structures and sites offer the best opportunities for presenting and interpreting the county's historic and cultural heritage. Limitations and opportunities: Chester was founded by Charles Stebbins and Joseph Snead, who platted the streets and lots for the village in the mid 1850's at the intersection of two railroads. The streets drawn by Stebbins and Snead are: Petersburg, Winfree, Richmond and Percival streets, running approximately east-west. The cross streets are: Dodomeade, Gill, Curtis, West, Snead, Stebbins, and Daniel. The village had convenient railroad access, easy road access to the Petersburg-Richmond Turnpike, and bordered current Route 10, which was, even then, a major thoroughfare. The study area also includes the historic settlement of Centralia. Centralia was a train stop on the line from Richmond, and was a busy neighborhood when regular train service was available. It has several historic homes still existing today, and the benefit of the existing setting, which retains its sense of history. Many of the early homes of Chester are still in place today, and there has been increased interest in the last several years in rehabilitating these historic homes. *- The source for the historic summary is Chesterfield County, Early Architecture and Historic Sites, by Jeffrey O'Dell. Goal 3 Create a network of safe and pleasant bikin.q and walking routes throughout the community. Numerous customer contacts made through the customer service process have emphasized the value of a community connected by a pedestrian network. While citizens recognize that this is a long term goal that will be achieved through a focused effort, the Chester Plan seeks to provide the guide for the future network. The Land Use Plan map recommends a comprehensive pedestrian network which would be made up of both trails and sidewalks. Where there was interest and consensus on the value of a pedestrian network connection, the segment is shown on the map. No evaluations were made as to the practical or physical limitations of any particular connection. Therefore, not every connection will occur. The map is intended to provide guidance for where a pedestrian network should be pursued. Recommendations Adopt an amendment to the Zoning Ordinance requiring the development of trails and sidewalks with new development in areas with designated pedestrian network corridors where appropriate and as shown on the land use plan map. For future road construction projects, including upgrades and expansions, on roads designated to include a pedestrian network, addition to the pedestrian network should be included as part of the project where practical and supported by the community and those property owners most affected. When new sidewalks are constructed in the area, where space allows, a planting strip of street trees should separate the sidewalk from the street. Enhanced crosswalks for Chester should be provided. Based on citizen comments, some of the locations that are priorities for these improvements are: at major intersections along Route 10, near schools and parks, and at intersections of arterial and collector roads. Crosswalks should be designed as visual enhancements, alerting drivers to pedestrian use in these locations. Consider enhancing crosswalks with additional signage; pavement markings; and brick pavers, stamped concrete, stamped asphalt, or other such material. Crosswalk improvements within public rights of way must be designed and constructed to the Virginia Department of Transportation (VDOT) standards. 4/28/2005 Planning Commission Draft THE PLAN FOR CHESTERFIELD The Chester Plan Limitations and Opportunities One limitation, as true for most construction projects, to the development of a pedestrian network in the Chester Plan area is financial. Implementation of a pedestrian network could be provided through development and/or public road projects. Citizen action will be necessary if the pedestrian network is to be implemented. Some citizen actions that could assist in the development of the network are: grant writing, education, or seeking property donations. Other limitations to the development of new trails and sidewalks could include the provision of right of way, particularly in areas that are already developed, and various concerns of adjacent property owners. While a pedestrian network is broadly supported in concept, there may be areas that are shown for improvement where a sidewalk or trail may not be desired based on more detailed information. The pedestrian network is anticipated to be comprised of a combination of sidewalks and trails. Generally, trails are better suited to locations adjacent to creeks or located in Resource Protection Areas. Sidewalks are better suited to locations along roadways. Goal 4 Ensure that office and commercial development and redevelopment within the Route 10 corridor and the Nei,qhborhood Mixed Use area promote and enhance the visual appeal of the community. Citizens participated in a visual preference survey as part of the plan process. The results of the survey confirmed their interest and commitment to a village or town style streetscape and traditional architectural styles, particularly Arts and Crafts, Federal, Georgian, and Colonial Revival styles. In many areas, particularly the area designated on the plan for Neighborhood Mixed Use, the Route 10 corridor and the Chester Road corridor, citizens were particularly concerned about the architectural appearance of new development and redevelopment, and its transition to existing residential areas. Recommendations Adopt design guidelines for future development along the Route 10 corridor from Route 1 to Chalkley Road. The design guidelines should replace and simplify the existing ordinances for the area, allowing flexibility where needed and improving architectural standards. Utilize the new design standards to maintain a distinctive edge between the village core area and the outskirts of the village. Higher densities and scales, along with reduced setbacks, should be limited to the area along Route 10 bounded by Womack and Osborne Roads. Existing standards for the area east of Osborne Road address density and scale issues for that area. Standards for the area west of Womack Road should be based upon the county Emerging Growth standards, with additional architectural standards. While the plan map is parcel specific and makes recommendations regarding transitions between commercial, office and residential land uses, there may be parcels directly adjacent to these transitions that would be appropriate for the adjacent land use. Non-residential land development that includes land designated on the plan for residential uses that are immediately adjacent to land designated for non-residential uses may be appropriate under certain circumstances. These include: adjacent lots are combined to create better transitions to adjacent residential land uses, access is limited to the parcel designated for non-residential uses on the comprehensive plan, and topographical features or natural breaks are used for transitions. Limitations and Opportunities Existing zoning and land use patterns within the study area reflect a mix of office and residential zoning and land uses, with some commercial uses and several public/semi-public uses along Route 10. 4/28/2005 5 Planning Commission Draft 000078 THE PLAN FOR CHESTERFIELD The Chester Plan Opportunities exist to preserve and enhance the existing function and visual appeal of Route 10 and the village commercial area as the center and focus for social activity and community identity within Chester. Goal 5 Adopt an ordinance requirin,q the use of the public water and wastewater systems. Recommendation · Amend the Subdivision and Utilities Ordinances to require mandatory connection to the public water and wastewater systems except for large lot residential development. Limitations and opportunities: The Chester Plan area has adequate water and wastewater facilities to serve existing and future development. So that future development and redevelopment are orderly and predictable the plan recommends that new development be served by the public water and wastewater systems. Subsequently, the Subdivision and Utilities Ordinances will be amended to require use of the public water and wastewater systems. Goal 6 Provide a safe, efficient and cost effective transportation system: The County Thorou,qhfare Plan, which was originally adopted by the Board of Supervisors in 1989, identifies right-of-way classifications of existing roads, and right-of-way classifications and general alignments of future roads. As development occurs inside the Chester Plan area, in other areas of the County, and in the region, road improvements will be needed in this area to accommodate increasing traffic volumes and reduce congestion. Recommendations Adopt the Thorou,qhfare Plan as shown, including: (1) the reduction of West Hundred Road from a 90 foot wide Major Arterial to a 70 foot wide Collector between Branders Bridge Road and Route 10; (2) the deletion of the proposed Collector from Centralia Road south to the proposed North/South Arterial that is within the County-owned 100 foot wide right-of-way along the old Seaboard Coast Line railroad; and, (3) the deletion of the proposed Major Arterial ("Hopkins Road Realigned") from just south of the Route 288 overpass to Chester Road across from Hamlin Creek Parkway. Use the zoning and development review processes to encourage development proposals to conform to the Thorou.qhfare Plan with respect to the construction of road improvements and the dedication of rights-of-way. Use the zoning and development review process to encourage development proposals to include mitigation of their traffic impacts by providing road improvements and controlling the number of direct accesses to major arterial and collector roads. · As improvements are provided on roads identified in the County's Bikeway Plan, consider incorporating bicycle facilities. Limitations and Opportunities In the Chester Plan area, existing development limits the opportunities to plan for additional new roads. The limited potential for new roads in this area of the county will make it necessary for existing roads to carry the majority of the traffic generated by future development. Without improvements, these roadways will become congested. 4/28/2005 6 Planning Commission Draft 000079 THE PLAN FOR CHESTERFIELD The Chester Plan The current Six-Year Improvement Program includes three road improvement projects within the Chester Plan area: (1) Branders Bridge Road - shoulder improvements, from Carver Heights Drive to Bradley Bridge Road (scheduled for Spring 2007); (2) Chalkley Road - improve the curve south of Centralia Road, between Gravel Neck Road and Inge Wood Circle (scheduled for Spring 2006); and, (3) Hopkins Road - improve sight distance in the curve west of Old Lane (scheduled for Spring 2O05). Staff recommends that two new roadway facilities remain on the Thorou,qhfare Plan in the Chester Plan area: 1. North/South Collector - this roadway would provide a new connection between Route 10 and Ecoff Avenue. This road is anticipated to be constructed in conjunction with future development. It is recommended to have a right-of-way width of 70 feet. 2. North/South Arterial - In the early 1980's, the County acquired from the then Seaboard Coast Line Railroad a right-of-way, approximately 100 feet in width, from Chester Road to Branders Bridge Road. The alignment of this North/South Arterial falls within the abandoned railroad right-of-way. It is unlikely that this roadway will be completed in conjunction with future development. Public funds will have to be provided for its completion. Note: The land use plan identifies a pedestrian network adjacent to this right of way. The pedestrian facility could be provided as sidewalks along the road or as a trail outside of the 100 foot wide right of way. If the Chester area was to "build-out" in accordance with the land use recommendations of the existing 1989 Chester Villa,qe Plan, another 4,345 residential units (single family, apartments, and townhouses) and 786,750 additional square feet of commercial and office development could result. This future development could add approximately 55,425 vehicle trips to area roads each day. The recommendations of this draft Plan could result in 715 fewer residential units, and 12,610 more square feet of commercial and office development at "build-out". This level of development could result in approximately 4,900 fewer vehicle trips each day than "build-out" under the current Plan. The County's Bikeway Plan was adopted by the Board of Supervisors in 1989. The purpose of the Bikeway Plan is "to designate a coordinated system of bike facilities to connect County and State parks with other high bike traffic generators such as schools." In the Chester Plan area, Route 10, Osborne Road, Branders Bridge Road, and Happy Hill Road are designated in the Bikeway Plan as part of the "bikeway network". In accordance with the Bikeway Plan, staff will consider including bike facilities along these roads in conjunction with future road improvements. The Virginia Department of Rail and Public Transportation (VDRPT) has High Speed Rail environmental studies underway that may effect the Chester Plan area. The South East High Speed Rail would utilize a corridor connecting Washington, D.C. to Charlotte, North Carolina via Richmond. The South Hampton Roads High Speed Rail would utilize a High Speed Rail corridor connecting Richmond and South Hampton Roads. Possible routes for these corridors are the existing or abandoned CSX rail line through Chester. A final decision will be made upon completion of the Tier II study. The Board has taken a position opposing the use of the abandoned rail line. The county continues to work with the VDRPT on the specifics of the rail corridor through Chesterfield County. Staff will continue to evaluate development proposals and recommend that mitigating road improvements are provided that will address their traffic impacts. The improvements may include the construction of new roads, right-of-way dedications, pavement widening and construction of turn lanes, horizontal and vertical alignment improvements, control of access, and ditch relocation to provide adequate shoulders. The eastern part of the plan is within the Jefferson Davis Highway Enterprise Zone. Based on the Board of Supervisors policy regarding development within the Enterprise Zone, road improvements are not required by the county. Road improvements may be required by the Virginia Department of Transportation. 4/28/2005 7 Planning Commission Draft 000030 THE PLAN FOR CHESTERFIELD The Chester Plan Land Use Cate.qories Residential (1 dwelling per acre or less) Residential (1.5 dwelling per acre or less) Residential (2.5 dwellings per acre or less) Residential (7.0 dwellings per acre or more) Residences, and places of worship, schools, parks and other similar public and semi-public facilities. Note: In this category, new multi-family development (including apartments, townhouses, as well as individual buildings with multiple units) is not appropriate. Conservation/Recreation Under circumstances that ensure compatibility with existing and/or anticipated area residential development, publicly owned land or land held in public or private trust for the purpose of preserving and promoting its natural function, character and/or historic significance (such as floodplains, wildlife habitat, open space, conservation areas, historic sites, etc.). Public access for recreational purposes may also be appropriate. Generally such areas should follow the line of the resource protection area, or extend 300 feet landward from the edge of a stream or river, whichever is the greater distance. Should such land be transferred to private ownership or other uses, the appropriate uses would be those that are compatible with surrounding existing or anticipated development, as reflected by existing land uses, zoning, and/or the recommended land uses on the adopted Plan. Public Publicly owned properties (county, state and federal), including schools, parks, cemeteries and other public facilities, as well as underutilized or vacant land. Should such land be redeveloped for other uses, the appropriate uses would be those that are compatible with surrounding existing or anticipated development, as reflected by existing land uses, zoning, and/or the recommended land uses on the adopted Plan. Note: In this category, new multi-family development (including apartments, townhouses, as well as individual buildings with multiple units) is not appropriate. Residential development should be comprised of single family homes of densities up to four units to the acre, duplexes, or age restricted developments such as townhouses or zero lot line homes if designed to look like single family homes. Neighborhood Mixed Use A mix of neighborhood scale retail and service, professional and administrative offices, along with residential developments of varying densities. Supporting, neighborhood-scale retail and service uses would be appropriate when part of a mixed use development of aggregated acreage under a unified plan of development. R-MF, R-TH, 0-2, C-2 Note: Development in this area should be designed and modeled on the scale, architecture, and pattern of development of a traditional village center or small community downtown. Higher densities than currently exist are not precluded, but should be designed to add to the village feel and appearance. Parking should be consolidated within projects and located to the rear of the development, locating buildings closer to the roadway to facilitate the 'downtown' appearance of development. Encouraged architectural styles are Arts and Crafts, Federal, Georgian, and Colonial Revival. Office/Residential Mixed Use Professional and administrative offices, along with residential developments of varying densities. Supporting retail and service uses would be appropriate when part of a mixed use center of aggregated acreage under a unified plan of development and when located with access to intersecting transportation corridors. R (various), 0-2 Note: In this category, new multi-family development (including apartments, townhouses, as well as individual buildings with multiple units) is not appropriate. Residential development should be comprised 4/28/2005 8 Planning Commission Draf~oo OS~L THE PLAN FOR CHESTERFIELD The Chester Plan of single family homes of densities up to four units to the acre, duplexes, or age restricted developments such as townhouses or zero lot line homes if designed to look like single family homes. Community Mixed Use Community scale commercial uses, including shopping centers, service and office uses that serve community wide trade areas. Residential uses of various types and densities may be appropriate if part of a larger mixed use project and the design is integrated with other uses. C-3 Note: In this category, new multi-family development (including apartments, townhouses, as well as individual buildings with multiple units) is not appropriate. Residential development should be comprised of single family homes of densities up to four units to the acre, duplexes, or age restricted developments such as townhouses or zero lot line homes if designed to look like single family homes. Commercial General commercial uses, including automobile oriented uses and light industrial uses. Residential uses of various types and densities may be appropriate if part of a larger mixed use project. C-5 Note: In this category, new multi-family development (including apartments, townhouses, as well as individual buildings with multiple units) is not appropriate. Residential development should be comprised of single family homes of densities up to four units to the acre, duplexes, or age restricted developments such as townhouses or zero lot line homes if designed to look like single family homes. Map Notes: Note 1: More intense residential uses such as age restricted townhouses and zero-lot line developments may be appropriate in this location if sufficient size and shape of property is aggregated to ensure a quality development with appropriate transition from the existing commercial to the adjacent single-family neighborhood and adequate access is provided. 4/28/2005 9 Planning Commission Draft 00008; THE PLAN FOR CHESTERFIELD The Chester Plan -- Major Roads -- Streets Streams ~ Lakes/Ponds Parcels Pedestrian Network Land Use [~ Consentation/Recroation / Commercial rW Public Residential: 1.0 unit/acm or less Residential: 1.5 units/acre or less Residential: 2.5 units/acre or less Residential: 7.0 units/acre or more Neighborhood Mixed Use Office/Residential Mixed Use Community Mixed Use This/islan ArcGis Map create~ Dy .~/ Ac~anoed~Planning and Resffarch Branch. ~ April 2005. · ~ ~ ~ 4/28/2005 10 Planning Commission Draft 00008.3 THE PLAN FOR CHESTERFIELD The Chester Plan Proposed Thoroughfare Plan Umited Aooess Interohange NUmited Aooass (200~ Existing IVhljor Arterial (t20'-2e0-) E]dstJr~l Major Artedal (O0') r:)dsting Mmje4r A~mrlal ()1'~ Proposed Colleotor (70-) EMs~Ing CoNeolor (70') Proposed Chester Plan Boundary N 4/28/2005 11 Planning Commission Draft 000084 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 1 Meeting Date: June 22, 2005 Item Number: 8.C.7.c. Subject: Set Public Hearing to Consider an Amendment to Section 17-5 of the Code of the County of Chesterfield, 1997, as Amended Relating to Subdivision Plat Restriction, Approval and Exemption Provisions County Administrator's Comments: ~:~:::~:~:.~,:~_<_~ : County Administrator: "'~ Board Action Requested: Board of Supervisors set July 27, 2005 for a public hearing to consider amendment to the Code of the County of Chesterfield. Summary of Information: This is an amendment to Section 17-5 of the Subdivision Ordinance to clarify the Subdivision Ordinance by creating a cross-reference in Section 17-5 (which restricts the recordation, transfer, and sale of subdivisions without an approved plat) to advise the reader of the availability of an exception to these restrictions as provided under Section 17-44 of the Subdivision Ordinance. These ordinance sections are primarily used for the purpose of transferring ownership of commercial, office or industrial property prior to the site plan review process. Also, it is sometimes used to transfer larger tracts of residential land from a holding company to a development company prior to the regular subdivision review process. The Planning Commission held their public hearing on the attached subdivision ordinance amendments on April 19, 2005, and unanimously recommended approval of the enclosed subdivision ordinance amendments. Preparer: Kirkland A. Turner Title: Director of Planning Attachments: Yes ~ No l# 000085 AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND RE-ENACTING SECTION 17-5 RELATING TO SUBDIVISION PLAT RESTRICTION, APPROVAL AND EXEMPTION PROVISIONS BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Section 17-5 of the Code of the County of Chester[ield, 1997, as amended, is amended and re-enacted to read as follows: Sec. 1%5. Transfer or sale without approved plat prohibited. No person shall subdivide land without making and recording a plat of the subdivision and without fully complying with the provisions of this chapter of the Code. No plat of any subdivision shall be recorded unless and until it has been submitted to and approved by the planning commission or director of planning, except as provided for in section 17-44. No person shall sell or transfer any lot or parcel of an unrecorded subdivision, before a plat has been duly approved and recorded in the circuit court clerk's office. (2) That this ordinance shall become effective immediately upon adoption. OOO056 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meeting Date: June 22, 2005 Item Number: 8.C.7.d. Subject: Set Public Hearing to Consider Amendments to the Revenue Recovery Ordinance County Administrator's Comments: County Administrator: Board Action Requested: The Board is requested to set a public hearing for July 27, 2005, to consider amendments to the County's Revenue Recovery Ordinance. Summary of Information: In July 2002, Chesterfield Fire and Emergency Medical Services (CFEMS) instituted a Revenue Recovery Program for emergency ambulance transportation, which included the services of Ettrick-Matoaca Volunteer Rescue Squad. Definitions describing the various levels of service (i.e., ALS/BLS) are set forth in federal regulations, which are subject to being updated from time to time. The County utilizes a billing contractor to bill in accordance with current state and federal guidelines and regulations. Amending the ordinance to reference the applicable regulations will obviate the need to update the ordinance whenever the regulations are revised. This section is also consistent with the current practices and procedures of CFEMS. CFEMS is not seeking to increase any of the fees for emergency ambulance transportation by these technical amendments. However, the proposed ordinance does allow for the fee structure to be changed by a resolution of the Board of Supervisors if deemed appropriate in the future. Preparer: Paul W. Mauger Attachments: (continued) Yes [---] No Title: Fire Chief 68822.2(68014.2) 0000S'7 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Setting fees by resolution of the Board of Supervisors is consistent with the practice in many other localities in Virginia that charge a fee for emergency ambulance transportation. The Board is requested to set a public hearing for July 27, 2005, to consider these amendments. A copy of the proposed ordinance is attached. 000088 AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND RE-ENACTING SECTION 10-10 RELATING TO SERVICE FEES FOR EMERGENCY AMBULANCE TRANSPORT BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Section 10-10 of the Code o[ the County 0£ Chesterfield, 1997, as amended, is amended and re-enacted to read as follows: Sec. 10-10. Service fees for emergency ambulance transport. (a) (b) (c) Pursuant to Va. Code {} 32.1-111.14, it is hereby determined and declared that the exercise of the powers and duties set forth herein is necessary to assure the provision of adequate and continuing emergency services and to preserve, protect and promote the public health, safety and general welfare. Definitions. The following definitions shall apply to ambulance charges: Basic life suppo~ (BLS), Advanced Life Suppoa ~vel 1 (ALS-l), and Advanced Life Suppoa ~vel 2 (ALS-2) shall be those services as defined by applicable federal or state regulations and administered in accordance with applicable law. Ground Transpo~ Mileage (GTM) shall be assessed from the location of the point of pick-up of the patient to a hospital or other facility where a patient is transpoffed. The schedule of rates for emergency ambulance transpo~ services by ~Chesteffield County ~ Fire and Emergency Medical Services ~ (including the Ettdck:Matoaca Volunteer Rescue Squad) shall be as follows: 1325(23):68014.2 1 Service Fee BLS $35O.OO ALS-1 385.00 ALS-2 385.00 GTM 7.50 per patient loaded mile in addition to transport charges. (ti) The schedule of rates set forth in paragraph (c) of this section may be revised by resolution of the Board of Supervisors. (d-) (e) The chief of the fi-m-d~pam:v~ Chesterfield County Department of Fire and Emergency Medical Services is hereby authorized and directed to establish rules and regulations for the administration of the charges imposed by this section, including, but not limited to, a subscription program for county residents or other eligible persons, and payment standards for those persons who demonstrate economic hardship, as permitted by applicable law. (2) That this ordinance shall become effective immediately upon adoption. 1325(23):68014.2 2 000090 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meetin~l Date: June 22, 2005 Item Number: 8.C.7.e. Subiect: Set Public Hearing to Amend Sections 19-65, 19-66, 19-102, 19-103, 19- 107.1, 19-108, 19-124, 19-301, and 19-510 of the Code of the County of Chesterfield, 1997, as Amended Relating to Home Occupations County Administrator's Comments: County Administrator: Board Action Requested: Board of Supervisors set July 27, 2005 for a public hearing to consider amendments to the Code of the County of Chesterfield. Summary of Information: The Planning Commission held their public hearing on the attached zoning ordinance amendments on April 19, 2004. One person spoke in opposition and one person spoke in favor of these amendments which concern home occupations, truck parking and tow vehicles. Following the public hearing, the Planning Commission deferred these amendments to its April 21, 2005, meeting and then to its May 17, 2005 meeting. On May 17, 2005, the Planning Commission unanimously recommended approval of the enclosed ordinance amendments. These ordinance amendments accomplish two separate tasks: (1) changing home occupations from an accessory use to a restricted use in residential and agricultural districts, revising some home occupations conditions, and adding some additional categories of businesses that may Preparer: Kirkland A. Turner Attachments: Title: Director of Planninq Yes [---] No %000 1 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 not be conducted from the home; and (2) making truck parking a restricted use in residential districts, with specific provisions for tow vehicles. Home Occupations Home occupations will be moved from accessory to restricted uses. The definition of home occupation, Section 19-301, will be amended to delete the specific listed restrictions, which are instead moved into the restrictions for the home occupation restricted use. Additional restrictions for home occupations are proposed as follows: to permit only one home occupation per dwelling unit, to permit non family member employees, to permit certain external alterations to the property, to allow some commodity storage, to restrict equipment storage, to restrict tow vehicle parking as part of a home occupation and to restrict the number of clients on the property at one time. Finally, the amendments will prohibit dance studios, motor vehicle repair, motor vehicle painting or body work, motor vehicle detailing, private clubs and trash collections as home occupations. Commercial Vehicle P&rking Truck parking in R, R-TH, R-MF Districts will be deleted from Section 19- 510 and, instead, parking commercial trucks, commercial vehicles, public service vehicles or school buses will be made a restricted use in those districts, subject to weight and axle restrictions. There are also proposed restrictions specific to tow vehicles, including allowable weight and type of vehicle, lot size and need for screening, and load restrictions. 00009; AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND RE-ENACTING SECTION 19-65, 19-66, 19-102, 19-103, 19-107.1, 19-108, 19-124, 19-301 AND 19-510 RELATING TO HOME OCCUPATIONS BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Sections 19-65, 19-66, 19-102, 19-103, 19-107.1,19-108, 19-124, 19-301 and 19-510 of the Code of the Count~ of Chesterfield, 1997, as amended, are amended and re- enacted to read as follows: Sec. 19-65. Uses permitted with certain restrictions. The following uses shall be permitted in the R-88 District subject to compliance with the following conditions and other applicable standards of this chapter. If these restrictions cannot be met, these uses may be allowed by conditional use, subject to section 19-13: ooo (e) Home occupation, provided that: (1) No more than one home occupation shall be permitted within each dwelling unit. No employees shall be permitted to work on the premises other than family member employees that live on the premises, The use is within a dwelling, accessory_ structure or both provided that the total area for the use does not exceed 25% of the floor of the dwelling or 250 square feet, whichever is greater, The use is clearly incidental and secondary to the use of the property for dwelling purposes and no external alterations, which would cause the premises to differ from its residential character by the use of colors, materials, lighting, or construction, are permitted, (5) No commodity is stored or sold on the premises except for light inventory, No more than one vehicle and one single axle trailer not exceeding 13 feet in length and 3,200 pounds used in conjunction with the home occupation may be parked on the premises. No equipment shall be stored outside the dwelling or accessory_ structure that would indicate that a business is being conducted on site except for equipment stored on the vehicle or trailer used in conjunction with the business. The vehicle and equipment for a home occupation shall be parked on the premises where the home occupation is conducted, but a trailer must be parked, except for loading or unloading, either in the rear yard or so that its view is screened from adjacent properties or public roads. A vehicle used for towing shall not be permitted to have a vehicle in tow or on its flatbed while it is parked 2723:68504.4 3 Revised 05/25/05 4:53 PM OO 0 (0 ~ ~ on the premises, and (7) No assembly or group instruction shall be permitted with a home occupation. Individual instruction on a one to one basis is permitted. Only one client may be on the property at any one time. L_fl Parking and storage of any commercial truck, commercial vehicle, public service vehicle or school bus provided that no such vehicle shall exceed 6,000 pounds or have more than two axles, except tow vehicles may exceed 6,000 pounds or have more than two axles. The restriction in this subsection shall not apply to (i) trucks, vehicles or buses on the premises while loading or unloading; or (ii) trucks or vehicles parked on a farm where the parking is incidental to the farming use being conducted on the property. (1) Parking of no more than one tow vehicle, provided: ao The vehicle shall be of wrecker or roll back body style. bo The vehicle shall not exceed 16,000 pounds. The vehicle shall be located on a lot three acres or greater or shall be parked under a carport or within a garage or shall be parked so that its view is screened from adjacent properties or public roads. do The vehicle shall not be permitted to have a vehicle in tow or on its flatbed. Sec. 19-66. Accessory uses, buildings and structures. The following accessory uses, buildings and structures shall be permitted in the R-88 District: OOO (b) Home occupations. (c---) (b) Tennis courts and similar recreational facilities. (d) (c) Swimming pools and adjoining deck areas; provided that no swimming pool wall shall be located within six feet of an adjacent lot or parcel nor in a required front or comer side yard. (-e-) Ld_) Temporary buildings or trailers devoted to purposes incidental to construction activities taking place on the premises; provided that such buildings or trailers shall be removed upon completion or abandonment of the work. 60 (e) Signs. Other accessory uses, buildings and structures not otherwise prohibited, customarily accessory and incidental to any permitted use. OOO 2723:68504.4 Revised 05/25/05 4:53 PM 000094 Sec. 19-102. Uses permitted with certain restrictions. The following uses shall be permitted in the R-TH District subject to compliance with the following conditions and other applicable standards of this chapter. If these restrictions cannot be met, these uses may be allowed by conditional use, subject to section 19-13: ooo (e) Home occupation, provided that: (1) No more than one home occupation shall be permitted within each dwelling unit. No employees shall be permitted to work on the premises other than family member employees that live on the premises, The use is within a dwelling, accessory structure or both provided that the total area for the use does not exceed 25% of the floor of the dwelling or 250 square feet, whichever is greater, The use is clearly incidental and secondary to the use of the property for dwelling purposes and no external alterations, which would cause the premises to differ from its residential character by the use of colors, materials, lighting, or construction, are permitted, (5) No commodity is stored or sold on the premises except for light inventory_, No more than one vehicle and one single axle trailer not exceeding 13 feet in length and 3,200 pounds used in conjunction with the home occupation may be parked on the premises. No equipment shall be stored outside the dwelling or accessory structure that would indicate that a business is being conducted on site except for equipment stored on the vehicle or trailer used in conjunction with the business. The vehicle and equipment for a home occupation shall be parked on the premises where the home occupation is conducted, but a trailer must be parked, except for loading or unloading, either in the rear yard or so that its view is screened from adjacent properties or public roads. A vehicle used for towing shall not be permitted to have a vehicle in tow or on its flatbed while it is parked on the premises, and No assembly or group instruction shall be permitted with a home occupation. Individual instruction on a one to one basis is permitted. Only one client may be on the property at any one time. (f) Parking and storage of any commercial truck, commercial vehicle, public service vehicle or school bus provided that no such vehicle shall exceed 6,000 pounds or have more than two axles, except tow vehicles may exceed 6,000 pounds or have more than two axles. The restriction in this subsection shall not apply to (i) trucks, vehicles or buses on the premises while loading or unloading; or (ii) trucks or vehicles parked on a farm where the parking is incidental to the farming 2723:68504.4 5 Revised 05/25/054:53 PM 00009S use being conducted on the property. (1) Parking of no more than one tow vehicle, provided: The vehicle shall be of wrecker or roll back body style. b_ The vehicle shall not exceed 16,000 pounds. The vehicle shall be located on a lot three acres or greater or shall be parked under a carport or within a garage or shall be parked so that its view is screened from adjacent properties or public roads. d_. The vehicle shall not be permitted to have a vehicle in tow or on its flatbed. ooo Sec. 19-103. Accessory uses, buildings and structures. The following accessory uses, buildings and structures shall be permitted in the R-TH District: OOO (c---) (b) Tennis courts and similar recreational facilities. (d) (c) Swimming pools and adjoining deck areas; provided that no swimming pool wall shall be located within six feet of an adjacent lot or parcel nor in a required front or comer side yard. ~ (d) Temporary buildings or trailers devoted to purposes incidental to construction activities taking place on the premises; provided that such buildings or trailers shall be removed upon completion or abandonment of the work. (4) (e) Signs. (-g-) (f) Other accessory uses, buildings and structures not otherwise prohibited, customarily accessory and incidental to any permitted use. ooo Sec. 19-107.1. Uses permitted with certain restrictions. The following uses shall be permitted in the R-MF District subject to compliance with the following conditions and other applicable standards of this chapter. If these restrictions cannot be met, these uses may be allowed by conditional use, subject to section 19-13: 000 Home occupation, provided that: No more than one home occupation shall be permitted within each dwelling unit. No employees shall be permitted to work on the premises other than family 2723:68504.4 6 Revised 05/25/05 4:53 PM 000096 member employees that live on the premises, The use is within a dwelling, accessory structure or both provided that the total area for the use does not exceed 25% of the floor of the dwelling or 250 square feet, whichever is greater, The use is clearly incidental and secondary to the use of the property for dwelling purposes and no external alterations, which would cause the premises to differ from its residential character by the use of colors, materials, lighting, or construction, are permitted, (5) No commodity is stored or sold on the premises except for light inventory_, No more than one vehicle and one single axle trailer not exceeding 13 feet in length and 3,200 pounds used in conjunction with the home occupation may be parked on the premises. No equipment shall be stored outside the dwelling or accessory structure that would indicate that a business is being conducted on site except for equipment stored on the vehicle or trailer used in conjunction with the business. The vehicle and equipment for a home occupation shall be parked on the premises where the home occupation is conducted, but a trailer must be parked, except for loading or unloading, either in the rear yard or so that its view is screened from adjacent properties or public roads. A vehicle used for towing shall not be permitted to have a vehicle in tow or on its flatbed while it is parked on the premises, and No assembly or group instruction shall be permitted with a home occupation. Individual instruction on a one to one basis is permitted. Only one client may be on the property at any one time. (e) Parking and storage of any commercial truck, commercial vehicle, public service vehicle or school bus provided that no such vehicle shall exceed 6,000 pounds or have more than two axles, except tow vehicles may exceed 6,000 pounds or have more than two axles. The restriction in this subsection shall not apply to (i) trucks, vehicles or buses on the premises while loading or unloading; or (ii) trucks or vehicles parked on a farm where the parking is incidental to the farming use being conducted on the property. Parking of no more than one tow vehicle, provided: ao The vehicle shall be of wrecker or roll back body style. bo The vehicle shall not exceed 16,000 pounds. Ce The vehicle shall be located on a lot three acres or greater or shall be parked under a carport or within a garage or shall be parked so that its view is screened from adjacent properties or public roads. 2723:68504.4 7 Revised 05/25/05 4:53 PM 000097 The vehicle shall not be permitted to have a vehicle in tow or on its flatbed. 000 Sec. 19-108. Accessory uses, buildings and structures. The following accessory uses, buildings and structures shall be permitted in the R-MF District: 000 (c--) (b) Recreational facilities as required for the project and that primarily serve the surrounding residential community. (-fi~) (c) Management office and maintenance buildings for the project. (e-) (d) Temporary buildings or trailers devoted to purposes incidental to construction activities taking place on the premises; provided that such buildings or trailers shall be removed upon completion or abandonment of such work. (-0 (e) Signs. (-g-) (f) Other accessory uses, buildings and structures not otherwise prohibited, customarily accessory and incidental to any permitted use. ooo Sec. 19-124. Uses permitted with certain restrictions. The following uses shall be permitted in the A District subject to compliance with the following conditions and other applicable standards of this chapter. If the following restrictions cannot be met, these uses may be allowed by conditional use, subject to section 19-13: OOO (e) Home occupation, provided that: LD No more than one home occupation shall be permitted within each dwelling unit. No employees shall be permitted to work on the premises other than family member employees that live on the premises, The use is within a dwelling, accessory_ structure or both provided that the total area for the use does not exceed 25% of the floor of the dwelling or 250 square feet, whichever is greater, The use is clearly incidental and secondary to the use of the property for dwelling purposes and no external alterations, which would cause the premises to differ from its residential character by the use of colors, materials, lighting, or construction, are permitted, 2723:68504.4 8 O 0 0 0 9 8 Revised 05/25/05 4:53 PM (5) No commodity is stored or sold on the premises except for light inventory, (6) No more than one vehicle and one single axle trailer not exceeding 13 feet in length and 3,200 pounds used in conjunction with the home occupation may be parked on the premises. No equipment shall be stored outside the dwelling or accessory_ structure that would indicate that a business is being conducted on site except for equipment stored on the vehicle or trailer used in conjunction with the business. The vehicle and equipment for a home occupation shall be parked on the premises where the home occupation is conducted, but a trailer must be parked, except for loading or unloading, either in the rear yard or so that its view is screened from adjacent properties or public roads. A vehicle used for towing shall not be permitted to have a vehicle in tow or on its flatbed while it is parked on the premises, and No assembly or group instruction shall be permitted with a home occupation. Individual instruction on a one to one basis is permitted. Only one client may be on the property at any one time. 000 Sec. 19-301. Definitions. 000 Home occupation: Any occupation, profession, enterprise or activity conducted solely-by ..............· · -.. ... ~....· a ....... .~ ..... . premme~ which is incidental and seconumy to the use of the premises as a dwelling, including but not limited to the home office of a member of a recognized or licensed profession, such as an attorney, physician, dentist, certified massage therapist as defined in County Code § 15-91, musician, artist, real estate salesperson or broker, or engineer~. ...........................-- ,~---~ --~.-.. -..~.- .. e, ....... ~ ....... v ........ .. ~ purpose Permitted home occupations shall not include animal hospitals or kennels, beauty parlors, barbershops, dance studios, motor vehicle repair, motor vehicle painting or body work, motor vehicle detailing, nursing homes, convalescent homes, rest homes, private clubs, tourist homes, trash collection or similar establishments offering services to the general public. 000 2723:68504.4 9 Revised 05/25/05 4:53 PM 000 0~[}~ Sec. 19-510. Restrictions and limitations--Agricultural~ residential~ residential townhouse, multi-family residential~ manufactured homes. (a) Parking and storing recreational equipment in R, R-TH, MH and R-MF Districts: (1) In all MH-2, MH-3, and R Districts, only two items of recreational equipment may be parked on a zoning lot for each dwelling unit thereon, outside of a totally enclosed building. Further, all recreational equipment shall be parked or stored in a rear yard, except for loading or unloading, and shall be set back at least ten feet from the rear lot lines and five feet from the side lot lines. No trailer or vehicle shall have its wheels removed except for repair purposes. (2) No recreational equipment shall be used for living or business purposes or connected to utility services except for maintenance purposes. (3) In R-TH, and R-MF Districts, parking and storing recreational equipment shall be prohibited unless a common storage area(s) is (are) provided for the parking. Parking spaces for recreational equipment and/or vehicles shall be in addition to that required for parking private vehicles. The storage area(s) shall be effectively screened from view. ~t.; ......... ~, ...... ;~ ;~ ~ ~ o mu xau ~.a ~ ,,ar: Diatrict, ...k"";. ....... ...~.. .k......, ...... ; ....... · ..,k;,~ ;~.a; .... I di ~ th ~ ~ P~ng ~eas for five or more vehicles on lots in A, R, ~ and R-TH districts, which ~e not used for residential pu~oses, shall confo~ to the p~ng requirements as though the prope~y were located in an O, C or I District. (2) That this ordinance shall become effective immediately upon adoption. 2723:68504.4 10 Revised 05/25/05 4:53 PM 000~.00 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: June 22, 2005 Subiect: Item Number: 8.c.7.f. Set Public Hearing for July 27, 2005 to Consider Amending County Code § 2-80 Relating to Juvenile Firefighters County Administrator's Comments: County Administrator: Board Action Requested: The Board is requested to set a public hearing for July 27, 2005. Summary of Information: The 2005 General Assembly amended the state Code to permit localities to expand their junior firefighter programs to allow participation by juveniles from other localities. Currently, the County Code limits participation to juveniles who reside in the County. This restriction has prohibited some juveniles who live in surrounding localities, but who want to join as members of volunteer fire companies within the County, from obtaining the training they need to participate fully in the junior firefighting program. The Board is requested to set a public hearing for July 27, 2005 to consider amending County Code § 2-80 to (i) eliminate the requirement that junior firefighters be residents of the County and (ii) clarify that those juveniles can seek certification to participate fully in the junior firefighter program. Preparer: Paul W. Mauqer Attachments: Yes ~ No Title: Chief of Fire & EMS 0623: 69157.1 (69155.1) #000~.0~. AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY ADDING SECTION 2-80 RELATING TO PARTICIPATION BY MINORS IN VOLUNTEER FIRE COMPANY ACTIVITIES BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Section 2-80 of the Code of the County of Chesterfield, 1997, as amended, is added to read as follows: Sec. 2-80. Participation by minors in volunteer fire company activities. Pursuant to the authority of Code of Virginia, § 40.1-79.1, the county hereby authorizes any minor 16 years of age or older who ~ is a member of a volunteer fire company within the county, with parental or legal guardian approval, te. ..... ~ .... :~' .... ~:-:~"*~ full2,' ;~ .u "~";~;~ ^~: .... '"~*~ ~: ............... ~'~ .... ~' ~:~'~ ~-~ -~ (i) to seek certification under National Fire Protection Association NFPA 1001, Level One, fire fighter standards, as administered by the Virginia Department of Fire Programs; and (ii) to work with or participate fully in all activities of such volunteer fire company, provided such minor has attained certification under NFPA 1001, level one, firefighter standards and subject to any restrictions that may be imposed by the volunteer fire department or the Chesterfield Fire/EMS Department. The certification record and consent for each participant shall be kept on file in the office of the Chesterfield Fire/EMS Department. 2) That this ordinance shall become effective immediately upon adoption. 0623:69155.1 O00~-OZ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meetin~l Date: June 22, 2005 Item Number: 8.C.7.g. Subject: Set Public Hearing to Consider Amendments to Sections 14-14 Through 14-16 of the County Code Regulating the Use of Pneumatic Guns in the County County Administrator's Comments: County Administrator: Board Action Requested: The Board is requested to set a public hearing for July 27, 2005, to consider amendments to various sections of the County Code regulating the use of pneumatic guns in the County. Summary of Information: During the work session following the 2004 General Assembly, the Board requested staff to coordinate with the police department updates to the County Code pertaining to the use of pneumatic guns consistent with recent State enabling legislation. The proposed amendments to the attached draft ordinances are consistent with State law and are supported by the police department. Particular attention has been paid to the definitions in the County Code, which have been updated to reflect the proliferation of "paintball guns", which may be used for recreational purposes. The proposed amendments specifically address the use of these types of pneumatic guns and further regulate the training requirements for minors under the age of 16 who might Preparer: Col. CarlR. Baker Title: Chief of Police 68837.1 Attachments: Yes [~ No 000~103 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 use these devices. The proposed amendments also address safety issues, for example, the use of protective eyewear when pneumatic guns are used. The proposed ordinances will maintain the existing limitations on the use of pneumatic guns in proximity to public roads, parks and schools. The proposed ordinance amendments do not affect the use of firearms or the proper utilization of established target or shooting ranges. The Board is requested to set a public hearing for July 27, 2005, to consider the ordinance amendments. 000'~ 04 AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND RE-ENACTING SECTIONS 14-14, 14-15 and 14-16 RELATING TO DISCHARGING PNEUMATIC GUNS AND PROVIDING FOR A PENALTY BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Sections 14-14, 14-15 and 14-16 of the Code of the County of Chesterfield, 1997, as amended, are amended and re-enacted to read as follows: Sec. 14-14.~.....~-~.~--,~ ~;... ...... s----o Pneumatic guns generally. (a) The following words and phrases, when used in Sections 14-14, 14-15 and 14-16, this r,~c--tio~, shall have the following meanings: n; ........ ~.,, ,~.~ ~,:^, cc ~ ~_,4 ..... ~*;~ Pneumatic gun: Any implement, designed as a gun, that will expel a BB or a pellet by action of pneumatic pressure, including, but not limited to a paintball gun that expels by action of pneumatic pressure plastic balls filled with paint for the purpose of marking the point of impact. Weapons classified as firearms are specifically excluded from this definition. Dealer: A person engaged in the business of selling, renting, lending or otherwise transferring air-guv, s pneumatic guns, projectiles, pistols, revolvers or rifles. Minor: A person under the age of 18 years. Projectile: A fired or otherwise projected object, such as a bullet, having no capacity for self propulsion. (b) No dealer shall sell, lend, rent or otherwise transfer an pneumatic gun air-gu~, or projectiles for an pneumatic gun air-grin, to any person whom the dealer knows or has reasonable cause to believe to be a minor. (c) No person shall give, sell, rent, lend or otherwise transfer any pneumatic gun aivgtm, or projectiles for aa pneumatic gun aivgu~, to a minor, unless the relationship of parent and child, guardian and ward or adult instructor and pupil exists between the person and the minor. (Code 1978, § 12-177) (d) Any person violating the provisions of this section shall be guilty of a misdemeanor punishable by a fine of not more than $500.00. 000105 1325:68662.2 Sec. 14-15. Same---Discharging pneumatic guns a" ... s~-~--r ...... weapons across highways, etc. (a) No person shall discharge any pneumatic gun ~: ...... *~ .......... *~a ,,veapo~ on or across any street, sidewalk, alley, public road or public land of the county except on a properly constructed mr-g~ shooting range or on other property where firearms may be discharged. (b) Commerical or private areas designated for use of pneumatic paintball guns may be established and operated for recreational use if in compliance with all other applicable laws or regulations. Equipment designed to protect the face and ears shall be provided to participants at such recreational areas, and signs must be posted to warn against entry into the paintball area by persons who are unprotected or unaware that paintball guns are in use. (c) Any person violating the provisions of this section shall be guilty of a misdemeanor punishable by a fine of not more than $500.00. (Code 1978, § 15.1-23.1) Sec. 14-16. Same--Discharge of air- or gas-operated weapons by minors. (a) No person "-'~..,.~.. *~.,.,~ ..... ~.~,-~ ...t ~'°. ~ ...... v..o shall discharge any pneumatic gun air ..... *~ .......... '~'~ ........ within 300 feet of the dwelling of another, a business establishment, private building, public gathering or public meeting place:, unless ........ ;'-~ (b) Any minor below the age of 16 who uses of pneumatic guns on private or public property shall be supervised by a parent, guardian, or other adult supervisor approved by a parent or guardian. (c) Minors above the age of 16 may, with the written consent of a parent or guardian, use a pneumatic gun at any place designated for such use by the County or on private property with the consent of the owner. (d) Any minor, whether permitted by a parent or guardian to use a pneumatic gun or not, shall be responsible for obeying all laws, regulations and restrictions governing such use. (e) Training of minors in the use of pneumatic guns shall be done only under direct supervison of a parent, guardian, Junior Reserve Officers Training Corps instructor, or a certified instructor. Training of minors above the age of 16 may also be done without direct supervision if approved by the minor's instructor, with the permission of and under the responsibility of a parent or guardian, and in compliance with all requirements of this section. Ranges and instructors may be certified by the National Rifle Association, a state or federal agency that has developed a certification program, any service of the Department of Defense, or any person authorized by these authorities to certify ranges and instructors. 1325:68662.2 0 0 0 ~-06 (f) Any person violating the provisions of this section shall be guilty of a misdemeanor punishable by a fine of not more than $500.00. (Code 1978, § 15.1-23.3) (2) That this ordinance shall become effective immediately upon adoption. 000:1.07 1325:68662.2 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meetin~l Date: June 22, 2005 Item Number: 8.C.7.h. Subiect: Set Public Hearing to Consider Amendments to County Code Sections 14-9, 14-10 and 14-11 Relating to Carrying Loaded Firearms and Discharging Loaded Firearms on or Near Public Highways, Public Schools, or Public Parks County Administrator's Comments: County Administrator: Board Action Requested: The Board is requested to set a public hearing for July 27, 2005, to consider proposed amendments to various County ordinances regulating the carrying and discharging of firearms in the County. Summary of Information: Recently, the police department evaluated the County's existing firearm ordinances. In the course of that review, it was discovered that certain provisions in the State enabling legislation regarding the possession and use of firearms were not specifically set forth in some of the County's ordinances. In discussion with representatives of the Commonwealth Attorney's office, it was concluded that these proposed revisions to the County Code would be appropriate to eliminate any ambiguity should a violation have to be prosecuted by the Commonwealth Attorney's office. Preparer: Col. Carl R. Baker Attachments: Yes No Title: Chief of Police 68823.1 # 000108 CHESTERFIELD COUNTY BOARD OFSUPERVlSORS AGENDA Page 2 of 2 With respect to County Code Section 14-9, regarding carrying loaded firearms along public highways, the proposed amendment explicitly states that the section shall not apply to persons carrying loaded firearms in moving vehicles, or to persons acting at the time in defense of persons or property. This language is consistent with the State law. With respect to Section 14-10, regulating discharging of firearms in certain areas where the Board of Supervisors have deemed it unsafe, an exception has been provided for the discharge of a firearm for the killing of deer pursuant to Virginia Code Section 29.1-529. This exception in state law pertains to the special hunting of excessive deer populations under emergency conditions declared by the Virginia Department of Game and Inland Fisheries. This exemption shall apply on land of at least five acres that is zoned for agricultural use. With respect to Section 14-11, which regulates hunting or carrying a loaded firearm near public schools or parks, the same provision applying to the killing of deer under the conditions set forth in Virginia Code Section 29.1- 529 is also specifically set forth. The penalty provisions and the remaining provisions of these ordinances are not affected by the proposed amendments. Again, these proposed changes are consistent with State law and are supported by the Police Department and the Commonwealth Attorney's Office. The Board is requested to set a public hearing for July 27, 2005, to consider these amendments. Copies of the proposed ordinances are attached. 000109 AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND RE-ENACTING SECTIONS 14-9, 14-10 AND 14-11 RELATING TO CARRYING LOADED FIREARMS ON PUBLIC HIGHWAYS AND PROVIDING FOR A PENALTY BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Sections 14-9, 14-10 and 14-11 of the Code of the County of Chesterfield, 1997, as amended, are amended and re-enacted to read as follows: Sec. 14-9. Same - Carrying loaded firearms on public highways. (a) No person shall carry or have a loaded firearm in his possession while standing or walking on any part of a public highway within the county when such person is not authorized to hunt on the private property on both sides of the highway along which he is standing or walking. The provisions of this section shall not apply to persons carrying loaded firearms in moving vehicles, or to persons acting at the time in defense of persons or property. (b) Any person violating the provisions of this section shall be guilty of a misdemeanor punishable by a fine of not more than $100.00. (Code 1978, § 15.1-22.2) Sec. 14-10. Same--Discharging firearms. (a) No person shall discharge any firearm within the county within 600 feet of a (i) dwelling of another; (ii) business establishment; (iii) public building; (iv) public gathering; or (v) public meeting place. (b) Any person violating the provisions of this section shall be punishable by a fine of not more than $1,000.00. (c) This section shall not apply to a (i) law-enforcement officer in the performance of his official duties; (ii) any person whose discharge of a firearm is justifiable or excusable at law in the protection of his life or property; (iii) the discharge of a firearm for the killing of deer pursuant to Virginia Code Section 29.1-529. This exemption shall apply on land of at least five acres that is zoned for agricultural use; or Cd4 iv) the discharge of a firearm that is otherwise specifically authorized by law. (Code 1978, § 15.1-22.3) 1305:68719.2 Sec. 14-11. (a) (b) (c) (d-)(e) Same--Hunting or carrying a loaded firearm near public schools or parks. No person shall shoot, hunt or attempt to hunt with a firearm within 100 yards of any property line of any county public school or county park. No person shall transport, possess or carry a loaded firearm within 100 yards of any property line of any county public school or county park. This section shall not apply to lands within a national or state park, state forest or wildlife management area. The provisions of this section shall not apply to the discharge of a firearm for the killing of deer pursuant to Virginia Code Section 29.1-529. This exemption shall apply on land of at least five acres that is zoned for agricultural use. Any person violating the provisions of this section shall be guilty of a class 4 misdemeanor. (Code 1978, § 15.1-22.4) (2) That this ordinance shall become effective immediately upon adoption. 1305:68719.2 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: Subiect: June 22, 2005 Item Number: 8.C.7.i. Set Public Hearing for July 27, 2005 to Consider Amending County Code § 15-196 Relating to Rates for Taxi Services County Administrator's Comments: County Administrator: Board Action Requested: The Board is requested to set a public hearing for July 27, 2005. Summary of Information: The Central Region Taxicab Advisory Board (~CRTAB") met on June 9, 2005. Mr. Barber is chairman of CRTAB. CRTAB recommended that the model ordinance in Chesterfield, Henrico, Richmond and Hanover be amended to raise taxicab rates by 10¢ from 30¢ every 1/5 mile to 40¢ every 1/5 mile. CRTAB recommends the change to help the taxicab industry offset the rising cost of fuel and insurance. The industry has not had a rate increase since 1999. Staff recommends setting a public hearing for July 27, 2005 to consider the amendment. Preparer: Steven L. Micas Attachments: Yes ~] No Title: County Attorney 0623: 69184.1(69183.1) # 00011,7, AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND RE-ENACTING SECTION 15-196 RELATING TO RATES FOR TAXI SERVICES BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Section 15-196 of the Code of the County of Chesterfield, 1997, as amended, is amended and re-enacted to read as follows: Sec. 15-195. Rates--Generally. Except as otherwise provided in this article, it shall be unlawful for the owner or driver of any taxicab to charge a rate above or below the rates established by the board of supervisors. Same--Enumerated; special discount for elderly passengers and disabled Sec. 15-196. passengers. (a) Taxicab drivers shall charge passengers: For the first one-fifth mile... $2.50 For each succeeding one-fifth mile... 0.20 0.40 For each one minute of waiting time... 0.30 For each additional passenger over one (children six years of age or younger, when accompanying a fare-paying passenger, shall not be deemed additional passengers)... 1.00 OOO (2) That this ordinance shall become effective immediately upon adoption. 0623:69183.1 000113 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetim Date: June 22, 2005 Item Number: 8.C.7. Subject: Set Public Hearing to Consider Adoption of an Ordinance Creating a Transportation (Road Construction) Service District at Centerpointe ,County Administrator's Comments' County Administrator: Board Action Requested: The Board is requested to set a public hearing for August 24, 2005 to consider adoption of an ordinance creating a transportation service district at Centerpointe. Summary of Information: In 2004, the General Assembly amended the Code of Virqinia to allow local governments to create transportation service districts to fund the construction of road improvements. Under this type of transportation district, the ordinance would impose an additional real estate tax on an area served by the proposed transportation improvements. That additional tax revenue is then used to construct the new improvements. Staff is recommending that the Board create a transportation service district that encompasses the Centerpointe, Acropolis and Waterford areas (see attached map). It is anticipated that the district would impose an additional 0.15 on the real estate rate to fund construction of a new interchange at Powhite Parkway extended and Charter Colony Parkway. The interchange could cost $30,000,000 and additional revenue to fund construction cost would also be obtained from pledging a portion of the real estate tax from the increased value in the service district to the project. Contingent on the pace of development, design of the interchange will begin within 3 years of creation of the district. The interchange will be built as soon as development levels generate sufficient revenues to begin construction (at current estimates of development at 34% of permissible densities, the project would begin in year 9). An initial phase (widening of a portion of Powhite Parkway) will be reviewed for possible construction in advance of the interchange construction. Preparer: Steven L. Micas Title: County Attorney 0823: 69271. i Attachments: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 3 Meetin~l Date: June 22, 2005 Subiect: Item Number: 8.C.8. Transfer of Funds and Authorization to Acquire Right-of-Way for Route 360 Widening (Swift Creek - Winterpock Road) Eastbound Lane Bond Project County Administrator's Comments: ~'?c~c~¢:~:~.~x~ cJ /-'"'-t.~,~rPr-J~' County Administrator: Board Action Requested: The Board is requested to transfer $250,000 from the General Road Improvement Account for the Route 360 Widening (Swift Creek - Winterpock Road) Eastbound Lane bond project. Summary of Information: In November 2004, voters overwhelmingly approved a $40 million bond referendum for road improvements. The widening of Route 360 (Swift Creek - Winterpock Road) was one of the projects identified for improvement with the bonds. In December 2004, the Board approved a $400,000 transfer, in advance of the bond sale, in order to begin the preliminary engineering and some right-of-way acquisition for the project. An additional $250,000 is now required in order to continue the right-of-way acquisition process. Staff recommends $250,000 be transferred from the General Road Improvement Account for the Route 360 project with the understanding the funds will be repaid when the bonds are sold. In order for the project to be constructed in 2006, right-of-way acquisitions need to be concluded this fall so that utility relocations can occur during the winter. Right-of-way will need to be acquired from approximately 22 property owners. Appraisals are being prepared. Staff will (Continued on next page) Preparer: R.J.McCracken agen 602 Title: Director of Transportation Attachments: Ycs --]No 000:1.:!.4 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 3 Summary (Continued): attempt to reach a settlement with all owners. In the event a settlement cannot be reached, staff is requesting authorization to advertise an eminent domain public hearing in order to acquire the right-of-way. In November 2004, the Board authorized the County Administrator to execute a VDOT/County agreement providing for reimbursement to the County for bond proceeds used to complete the Route 360 widening. VDOT has just responded to the County's proposed agreement. Negotiations continue. Staff is optimistic that an acceptable agreement will be reached. Recommendation: Staff recommends the Board take the following actions: 1. Transfer $250,000 from the General Road Improvement Account to the Route 360(Swift Creek - Winterpock Road) Eastbound Bond project; 2. Reimburse the General Road Improvement Account transfer upon the sale of the road bonds; and 3. Authorize staff to proceed with the right-of-way acquisition, including advertisement of an eminent domain public hearing if necessary District: Clover Hill, Matoaca CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 3 of 3 Meeting Date: June 22, 2005 Budget and Mana.qement Comments: Sufficient funds are available in the General Road Improvement Account to transfer $250,000 to the Route 360 (Swift Creek-Winterpock Road Eastbound Project account. The initial allotment of general obligation bonds for this project will be sold in Winter 2006, thus allowing $250,000 to be returned to the General Road Improvement Account. Preparer: Rebecca T. Dickson Title: Director, Budget and Management 000116 /-- ROUTE 360 WIDENING IARBOUR ROUTE 360 PROJECT O00:L:I.? CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: June 22, 2005 Subiect: State Road Acceptance Item Number: 8.C.9. County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: Bermuda: Clover Hill: Dale: Matoaca: Midlothian: Ashley Forest, Section C; remainder of Littlebury, Section 2 Providence, Section 1 Shepherds Watch, Section A Shepherds Watch, Section B Hampton Park Drive Leland Village, Section A Ridgemoor at the Grove, Section 1 Scotter Hills at the Grove, Section 1 Tanner Village, Section B Preparer: Richard M. McEIfish Title: Director, Environmental Enqineerinq Attachments: Yes -]No TO: Board of Supervisors FROM: Department of Environmental Engineering SUBJECT: State Road Acceptance - ASHLEY FOREST, SEC C; REMAINDER OF DISTRICT: BERMUDA MEETING DATE: 22 June 2005 ROADS FOR CONSIDERATION: ALDERWOOD LOOP ALDERWOOD WAY ASHLEY FOREST DR Vicinity Map: ASHLEY FOREST, SEC C; REMAINDER OF BLACK TEI WAY Produced By Chesterfield County GIS 000119 TO: Board of Supervisors FROM: Department of Environmental Engineering SUBJECT: State Road Acceptance - LITTLEBURY, SEC 2 DISTRICT: BERMUDA MEETING DATE: 22 June 2005 ROADS FOR CONSIDERATION: CADBURY CT LITTLEBURY DR LONGMEADOW ClR QUIXTON LN Vicinity Map: LITTLEBURY, SEC 2 Produced By Chesterfield County GIS 000120 TO: Board of Supervisors FROM: Department of Environmental Engineering SUBJECT: State Road Acceptance - PROVIDENCE, SEC 1 DISTRICT: CLOVER HILL MEETING DATE: 22 June 2005 ROADS FOR CONSIDERATION: PROVIDENCE KNOLL DR PROVIDENCE RIDGE CT PROVIDENCE RIDGE RD Vicinity Map: PROVIDENCE, SEC 1 SHAD' 000~122 Produced By Chesterfield County GIS TO: Board of Supervisors FROM: Department of Environmental Engineering SUBJECT: State Road Acceptance - SHEPHERDS WATCH, SEC A DISTRICT: DALE MEETING DATE: 22 June 2005 ROADS FOR CONSIDERATION: HUNTERSLAKELN HUNTERSLAKEPL HUNTERSLAKETN SHEPHERDS WATCH DR Vicinity Map: SHEPHERDS WATCH, SEC A TO: Board of Supervisors FROM: Department of Environmental Engineering SUBJECT: State Road Acceptance - SHEPHERDS WATCH, SEC B DISTRICT: DALE MEETING DATE: 22 June 2005 ROADS FOR CONSIDERATION: SHEPHERDS MILL DR SHEPHERDS WATCH DR Vicinity Map: SHEPHERDS WATCH, SEC B PL. SHEPHERDS EWBY Produced By Chesterfield County GIS 000~.~84 TO: Board of Supervisors FROM: Department of Environmental Engineering SUBJECT: State Road Acceptance - Hampton Park Dr DISTRICT: MATOACA MEETING DATE: 22 June 2005 ROADS FOR CONSIDERATION: HAMPTON PARK DR Vicinity Map: Hampton Park Dr TER HAM Produced By Chesterfield County GIS DR 0001 5 TO: Board of Supervisors FROM: Department of Environmental Engineering SUBJECT: State Road Acceptance - LELAND VILLAGE, SEC A DISTRICT: MATOACA MEETING DATE: 22 June 2005 ROADS FOR CONSIDERATION: ALCORN TER ALCORN WAY JEFFRIES WAY Vicinity Map: LELAND VILLAGE, SEC A Produced By Chesterfield County GIS 000126 TO: Board of Supervisors FROM: Department of Environmental Engineering SUBJECT: State Road Acceptance - RIDGEMOOR AT THE GROVE, SEC 1 DISTRICT: MIDLOTHIAN MEETING DATE: 22 June 2005 ROADS FOR CONSIDERATION: RIDGEMOOR DR Vicinity Map: RIDGEMOOR AT THE GROVE, SEC 1 000~27 Produced By Chesterfield County GIS TO: Board of Supervisors FROM: Department of Environmental Engineering SUBJECT: State Road Acceptance - SCOTTER HILLS AT THE GROVE, SEC 1 DISTRICT: MIDLOTHIAN MEETING DATE: 22 June 2005 ROADS FOR CONSIDERATION: SCOTTER HILLS DR SCOTTER HILLS LN Vicinity Map: SCOTTER HILLS AT THE GROVE, SEC 1 G 000 .28 Produced By Chesterfield County GIS TO: Board of Supervisors FROM: Department of Environmental Engineering SUBJECT: State Road Acceptance- TANNER VILLAGE, SEC B DISTRICT: MATOACA MEETING DATE: 22 June 2005 ROADS FOR CONSIDERATION: JEFFRIES TER Vicinity Map: TANNER VILLAGE, SEC B Produced By Chesterfield County GIS O00~.Z9 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: June 22, 2005 Item Number: 8.C.10. Subject: Authorization for T-Mobile to Apply for Conditional Use or Conditional Use Planned Developmenu for Communications Antennae to be Installed on County Property at Monacan High School County Administrator's Comments: ~'~/~2~o~/'4~-'~ ~ ./~~ County Administrator: Board Action Requested: Authorize T-Mobile to apply for conditional use or conditional use planned development for communications antennae to be installed on County property. Summary of Information: Staff has received requests from four companies to locate communications antennae on towers or replacement light poles at Monacan High School. If zoning is approved, the leasing of property will require approval by the Board at a Public Hearing. District: Clover Hill Preparer: John W. Harmon Title: Right of Way Manaqer Attachments: No # 000130 VICINITY SKETCH Authorization for T-Mobile to apply for a Conditional Use or Conditional Use Planned Development for Communications Antennae to be Installed on County Property At Monacan High School UFF LOOP SM STONECRO~ r ,-- ~ ?D .N 000~-3~- W Chesterfield County' Department of Utilities I Iici ~,:llal~ 900it, et CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meeting Date: June 22, 2005 Item Number: 8.C.11. Subiect: Approval of Utility Contract for Collington Section 7, Contract Number 04-0188 County Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors approve this contract and authorize the County Administrator to execute any necessary documents. Summary of Information: Developer: Contractor: Contract Amount: This project includes the extension of 2,610 L.F.± of 12" offsite water lines which includes 1,585 L.F.± that is subject to refunds. In accordance with the ordinance, the Developer is entitled to refunds through connection fees for the construction cost of a portion of the offsite improvements. Doug Sowers Bookman Construction Company, Inc. Code: Estimated County Cost for Offsite ..................... $38,484.50 Estimated Developer Cost ............................. $418,641.50 Estimated Total ...................................... $457,126.00 Refunds thru Connections - Offsite 5B-572VO-E4D District: Matoaca Preparer: Craiq S. Bryant Attachments: Ycs Title: [--] Director of Utilities # 000J.32 VICINITY SKETCH Collington - Sec. 7 County Project # 04-0188 Proposed Collington - ,Sec. 7 Co. Proj. #04-0188 Proposed 12" Offsite ] Water Line Co. Proj. #04-0188 Chesterfield County Department of Utilities 00013;3 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meetin~l Date: June 22, 2005 Item Number: 8.C.12. Subiect: Consideration of the Use of a Wastewater Pumping Station to Serve a Portion of the Proposed Meadowville Landing Subdivision in the Enon Church Road/Meadowville Road Area County Administrator's Comments: County Administrator: Board ActionRequested: Approval of the use of a wastewater pump station to serve proposed development in the Enon Church Road/Meadowville Road. Summary of Information: Developer has submitted a tentative subdivision plan which identifies part of the residential development that can not be served by the County's gravity wastewater system. To obtain the residential density sought, the public wastewater system must be used. The subject area naturally drains north to the James River. Developer has proposed construction of a wastewater pumping station to be located in the vicinity of the northwest quadrant of Enon Church Road and Meadowville Road along the James River. This facility would serve the development of approximately 111 lots. Staff has evaluated the developer's plans, and in accordance with Chapter 18, Section 18-70 of the County Code. Staff finds that: It is economically impractical to extend the gravity wastewater line and the use of a pump station will not adversely affect the County's ability to serve the area with a gravity wastewater line at a future time. A gravity trunk extension will never be available to serve the subject area, therefore a pump station is the only method to provide public sewer to this area. Preparer: Craiq S. Bwant Attachments: Yes [---] No Title: Director of Utilities # 000184 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 o The proposed design and plan for the pump station and connection lines do not adversely affect the current financial status of the county utility system or the future ability of the county to install a gravity wastewater line. The projected annual operation and maintenance costs for the pump station are comparable to existing county facilities of similar size. o The proposed design of the pump station permits replacement of the pump station with a gravity wastewater line without significant capital outlay at a future time. Future gravity relief wastewater line to the pump station will never be constructed, therefore, this condition does not apply. o The pump station will not overload the existing sewage facilities and will not otherwise negatively affect the county's ability to efficiently manage the wastewater system. The pump station will discharge into the existing gravity system serving the Meadowville Area. Sufficient capacity is available for the proposed 111 lots. Considering the above, staff recommends that the Board approve the use of a wastewater pumping station as proposed. 000135 VICINITY SKETCH Meadowville Landing at Rivers Bend Wastewater Pumping Station Site James River P roposed Wastewater Pumping Station Site Meadowville at Rivers Bend N Chesterfield County Department of Util~ies 1 llcl eqlal~ el CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: June 22, 2005 Item Number: 8.C,13.a. Subiect: Acceptance of Parcels of Land Along the East Right of Way Line of Elokomin Avenue and the North Right of Way Line of Osborne Road from Tony and Athena Agapis County Administrator's Comments: ~ ~ ~ ~.~, ~ ~ ~ .r - ~. ~/~ C~/'~ , -~ ~ County Administrator: BoardAction Reques~d: Accept the conveyance of three parcels of land containing a total of 0.0573 acres along the east right of way line of Elokomin Avenue (State Route 705) and the north right of way line of Osborne Road (State Route 616) from Tony and Athena Agapis, and authorize the County Administrator to execute the deed. Summary of Information: It is the policy of the county to acquire right of way whenever possible through development to meet the ultimate road width as shown on the County Thoroughfare Plan. The dedication of these parcels conforms to that plan, and will decrease the right of way costs for road improvements when constructed. District: Bermuda Preparer: John W. Harmon Title: Ri.qht of Way Manaqer Attachments: Ycs --]No # 00013'7 VICINITY SKETCH ACCEPTANCE OF PARCELS OF LAND ALONG THE EAST RIGHT OF WA Y LINE OF ELOKOMIN AVENUE AND THE NORTH RIGHT OF WA Y LINE OF OSBORNE ROAD FROM TONY AND ATHENA AGAPIS CT o WARFIELD ESTATEs OSBORNE RD O2- f~F.W DR. Chesterfield Coun~ Department of Utilities 000138 _ 0,0o8~aKL (' $ T',~I 7-~ ,~o ~' 7"~ ~0 B~ P~DICA~D To ~ COUN~ O~.C~ESTE~I~bP ~. . . O' ~' I~' ']~ · ,.,., ' . I I ~.~.~.~pg~; fl I ~ I1- H~V~ L. P~K8, INC. ~ ~ W. HUN~ fiD. HARVEYL I: . CHESTER, VA. 748.8841 748..0615 DATE. ~Af,/?.iL ~009 ~ I' - ~0' BY. (~I,4~,ED BY. HLf~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: June 22, 2005 Item Number: 8.C.13.b. Subject: Acceptance of a Parcel of Land for Proposed Cogbill Road and Newbys Bridge Road Improvements from Cascade Creek Homes, Incorporated County Administrator's Comments: County Administrator: Board Action Requested: Accept the conveyance of a parcel of land containing 4.8613 acres for proposed Cogbill Road and Newbys Bridge Road improvements from Cascade Creek Homes, Inc., and authorize the County Administrator to execute the deed. Summary of Information: This dedication is for the development of Five Forks Village South, Section 4. Approval is recommended. District: Dale Preparer: John W. Harmon Title: Ri.qht of Way Mana.qer Attachments: -]No 000 40 VICINITY SKETCH ACCEPTANCE OF A PARCEL OF LAND FOR PROPOSED COGBILL ROAD AND NEWBYS BRIDGE ROAD IMPROVEMENTS PROM CASCADE HOMES INC / / / N Chesterfield County Department of Utilities 1 lacl eq~al~ 36803 eet 0003.43. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: June 22, 2005 Item Number: 8.C.13.c. Subiect: Acceptance of a Parcel of Land Along the East Right of Way Line of 01d Hundred Road from G.B.S. Holding, Limited County Administrator's Comments: County Administrator: Board Action Requested: Accept the conveyance of a parcel of land containing 0.444 acres along the east right of way line of 01d Hundred Road (State Route 652) from G.B.S. Holding, Ltd., and authorize the County Administrator to execute the deed. Summary of Information: This dedication is for the development of Hallsley, Section 1. Approval is recommended. District: Midlothian Preparer: John W. Harmon Title: Right of Way Manager Attachments: No # 000143 VICINITY SKETCH ACCEPTANCE OF A PARCEL OF LAND ALONG THE EAST RIGHT OP WA Y LINE OF OLD HUNDRED ROAD PROM GBS HOLDING LTD N Chesterfield County Department of Utilities 1 Ikci eq~al~ ~B.'f 1 ~et 000144 G.B.S. Holding LTD 716- 701-41:7000000 D.B. :799;', Pg 129 1201 OLD HUNDRED ROAD 1~1 ~ HUNdReD RO~4~ m m~ m m I I m m ~00' 0 150' 300' 800' PLA T SHO~N¢ O. 444 ACRES TO BE DEDICA TED TO CHESTERFIELD COUNTY LOCA TED IN 1HE MIDLOTHIAN DISTRICT OF CHESTERFIELD COUNTY, VIRGINIA s~'a~,: i d.N. 21441 000145 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: June 22, 2005 Item Number: 8.C.13.d. Subiect: Acceptance of Parcels of Land Along the East Right of Way Line of Jefferson Davis Highway from Guru Dave, Incorporated County Administrator's Comments= ~ j~'~_c_ :~ ~, ) ,~; ~_,] , ~/<~,~-.c-j:%i ~ County Administrator: BoardAction Reques~d: Accept the conveyance of two parcels of land containing a total of 0.022 acres along the east right of way line of Jefferson Davis Highway (US Route 1) from Guru Dave, Inc., and authorize the County Administrator to execute the deed. Summary of Information: It is the policy of the county to acquire right of way whenever possible through development to meet the ultimate road width as shown on the County Thoroughfare Plan. The dedication of these parcels conforms to that plan, and will decrease the right of way costs for road improvements when constructed. District: Bermuda Preparer: John W. Harmon Title: Right of Way Manager Attachments: Ycs No 000:1.46 VICINITY SKETCH ACCEPTANCE OF PARCELS OF LAND ALONG THE EAST RIGHT OF WA Y LINE OF JEFFERSON DA VIS HIGHWAY FROM GURU DA VE INC /t'tNGSLAN D CR~:~/F Chesterfield County Department of Utilities I llcl eqlal~ ~6.6T l~et 000147 L~T~ 000148 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: June 22, 2005 Item Number: 8.C.13.e. Subiect: Acceptance of Parcels of Land Along the East Right of Way Line of North Pinetta Drive from M-3 Investors, LLC County Administrator's Comments: ~.c ~/~~ i~,~ County Administrator: BoardAction Requested: Accept the conveyance of two parcels of land containing a total of 0.045 acres along the east right of way line of North Pinetta Drive (State Route 755) from M-3 Investors, LLC, and authorize the County Administrator to execute the deed. Summary of Information: It is the policy of the county to acquire right of way whenever possible through development to meet the ultimate road width as shown on the County Thoroughfare Plan. The dedication of these parcels conforms to that plan, and will decrease the right of way costs for road improvements when constructed. District: Midlothian Preparer: John W. Harmon Title: Ri.qht of Way Manaqer Attachments: ¥CS No #000149 VICINITY SKETCH ACCEPTANCE OF PARCELS OF LAND ALONG THE EAST RIGHT OF WA Y LINE OF NORTH PINETTA DRIVE PROM M-3 INVESTORS LLC "~'D INGTON DR DR W Chesterfield County Department of Utilities I lick 000~.50 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: June 22, 2005 Item Number: 8.C.13.f. Subiect: Acceptance of Parcels of Land Along the West Right of Way Line of Beaver Bridge Road from Trustees of Parkway Baptist Church County Administrator's Comments: County Administrator: Board Action Requested: Accept the conveyance of three parcels of land containing a total of 0.577 acres along the west right of way line of Beaver Bridge Road (State Route 603) from Trustees of Parkway Baptist Church, and authorize the County Administrator to execute the deed. Summary of Information: It is the policy of the county to acquire right of way whenever possible through development to meet the ultimate road width as shown on the County Thoroughfare Plan. The dedication of these parcels conforms to that plan, and will decrease the right of way costs for road improvements when constructed. District: Hatoaca Preparer: John W. Harmon Title: Right of Way Manaqer Attachments: Ycs --] No #000152 VICINITY SKETCH ACCEPTANCE OF PARCELS OF LAND ALONG THE WEST RIGHT OP WA Y LINE OF BEAVER BRIDGE ROAD PROM TRUSTEES OF PARKWAY BAPTIST CHURCH HULL STREET W Chesterfield County Department of Utilities 000X53 78.97 , ~.~ ~=2, C,B,: N22 41 21 W CH.=174.08' PARCEL 'B~, 8,998 S.F. o.2~ Ac. ,. -;~2'* PARCEL 7,300 S.F. 0.168 AC. T= 54. 54' C.B.: N24'51 PARCEL "A' 8,823 S.F. 0.203 AC. 495.59' L-,147.4~' T=73.74, A=03'23 06 C.B.: S26'4.3;22"E CH.,,,14.7.42 CO. ~PROJECT/04-0551 1 ~h - 100 ~(~G~ CO. I~ PLAN ~5PR0135 ~ , . /. ~' ,~,~ ., ~~ ....... ,~ ~ -- ,~ ~ COMPI~D PLAT SHO~NG , .~ ~NDS OF PA.KWAY CAP,ST CHU.CH, / ~ ~ ' TRUSTEES Draper Aden Associates g..llmMrlnl + 6.~eyi.~+ Emvlmlmeatll~emlee~ 8ogo ~ P~d(~ ~VA ~, VA ~ ~, VA ~ Fa~ ~ ~ VA II R==2,495.59' x CH.=209.51 \ \ ERWIN J. FANO No PLAN NO. R03497-05S 000154 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meeting Date: June 22, 2005 Item Number: 8.C.14.a. Subiect: Request to Aid Gary T. and Bonnie Jennings in the Acquisition of Offsite Water and Temporary Construction Easements for Hampton Farms County Administrator's Comments: .'~",, ~. C ~ '~ ~:~ ~.~.~-~ '~?'~':~'"~' ~;' County Administrator: Board Action Requested: Authorize Right of Way Staff to aid Gary T. and Bonnie Jennings in the acquisition of offsite water and temporary construction easements to serve Hampton Farms; subject to the developer executing a contract agreeing to pay all costs. Summary of Information: Gary T. and Bonnie Jennings have requested that the County aid in acquiring water and temporary construction easements that will provide water to serve Hampton Farms. Approval is recommended. District: Matoaca Preparer: John W. Harmon Title: Ri.qht of Way Manaqer Attachments: [-~No 000~.55 VICINITY SKETCH Request to aid Gary T. and Bonnie Jennings in the acquisition of easments for Hampton Farms w Chesterfield County' Department of Utilities 000156 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: June 22, 2005 Item Number: 8.C.14.b. Subiect: Request Permission to Install a Private Sewer Service Within a Private Easement to Serve Property at 5830 Jessup Road County Administrator's Comments: / ,~dw~ )~'~ c/ /~ C-,: County Administrator: BoardAction Requested: Grant Aubrey L. Throckmorton and Phyllis W. Throckmorton permission to install a private sewer service within a private easement and authorize the County Administrator to execute the sewer connection agreement. Summary of Information: Aubrey L. Throckmorton and Phyllis W. Throckmorton have requested permission to install a private sewer service within a private easement to serve property at 5830 Jessup Road. This request has been reviewed by staff and approval is recommended. District: Dale Preparer: John W. Harmon Title: Right of Way Manaqer Attachments: Ycs -]No # 00015'7 VICINITY SKETCH REQUEST PERMISSION TO INSTALL A PRIVATE SEWER SERVICE WITHIN A PRIVAE EASEMENT TO SERVE PROPERTY AT 5830 ,JESSUP ROAD ERSTONE BLVD J~ RD O7, W JA~SON ~D JESSUP POND ~ n,' ~ LN / ~,,,. RD JEST~ STA Chesterfield County Department of Utilities 000158 AUBREY /. & p. W. THROCKHORTON Pin No.771686806200000 5830 Jessup Road D.B.599 P~528 ---- JESSUP ROAD ST^~E~rE.e~ N 3~6861488.63 E Xt,77X,837.18 ~ N'88o21'32"E R=2984.83' ~ PROPOSED D.B.877. PO.397 ~ 10' PRIVATE PATRICK A & ROSA H FOR~ESTER ' ~ ~ Pin No.771~69~~ ~1 ~ ~21J~up R~d ~ S86°43'59'~ _ ~ Z 0 Pin No.772686544300000 5201 Zion Hill Church Road D.B.4657 P&438 0 ZR 50 I00 SCALE 1"=50' PLAT SHOWING A I0' PRIVATE SEWER EASEMENT, ACROSS THE PROPERTY OF THURMAN E. WILLIAMS DALE DISTRICT, CHESTERFIELD COUNTY, VIRGINIA. INFORMATION ON PLAT BASED ON 15' WATER EASEMENT PLAT, D.B.877,-PO.S97 16' SEWER EASEMENT PLAT, D.B.5725,-PO.802 DEED AND PLAT BY ROBERT BLANKENSHIP, ENGINEERS-SURVEYORS, RICHMOND, VIRGINIA. D.B. 2,134-P0. 957 DEED AND PLAT, D.B. 1599-P0. 709 O.I.S. SYSTEM CHESTERfiELD COUNTY, VIRGINIA. CHESTERFIELD COUNTY, VIRGINIA , UTILITIES DEPARTHENT DATE: 5-2-2005 SCALE: 1'=50' DRAWN BY: VAG CHECKED BY: TILE NUMBER: 766-686 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: June 22, 2005 Item Number: 8.C.14.c. Subiect: Request Permission for a Proposed Fence to Encroach Within a Sixteen-Foot Drainage Easement and an Eight-Foot Easement Across Lot 6, Block A, Woodfield Subdivision County Administrator's Comments: ~4_.c.~.~/-/~x~/~d/ .//~/~/~'~L~ County Administrator: Board Action Requested: Grant James C. Bowker and Marsha S. Bowker, permission for a proposed fence to encroach within a 16' drainage easement and an 8' easement across Lot 6, Block A, Woodfield Subdivision, subject to the execution of a license agreement. Summary of Information: James C. Bowker and Marsha S. Bowker have requested permission for a proposed fence to encroach within a 16' drainage easement and an 8' easement across Lot 6, Block A, Woodfield Subdivision. This request has been reviewed by staff and approval is recommended. District: Clover Hill Preparer: John W. Harmon Title: Ri,qht of Way Mana,qer Attachments: No O001GO VICINITY SKETCH REQUEST PERMISSION FOR A PROPOSED FENCE TO ENCROACH WITHIN A SIXTEEN POOT DRAINAGE AND AN EIGHT FOOT EASEMENT ACROSS LOT 6 BLOCK A WOODFIELD SUBDIVISION CHELTE ~OOD /ALL DR W ~ APPLE co CT rn I'm Chesterfield County Department of Utilities · ~-- - ~ -- ~ ~ / / APPLE ORCHARD ROAD ['I.,AT SHON~NG [R~ROVERE~TS ON LOT 6~ BLOC~ "A", PLAN OF "WOODFIELD", IN THE CLOVER IIILL DISTRICT ~~ S. APPLE ORC~ RO~ 1~ PG. vls~e ~e s~n ~ereon; that there ore no an~oochments by im~ovements tith~ from Potts and Minte Protessio~ ~nd Su~eyors s~l,: I": ~ 5 ' 000162 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: June 22, 2005 Item Number: 8.C.14.d. Subiect: Request Permission for an Existing Deck to Encroach Within a Sixteen-Foot Drainage Easement Across Lot 4, Block H, Bailey Ridge Estates, Section C County Administrator's Comments: ! ~u-d x"-t~ ~.~ County Administrator: BoardAction Requested: Grant Dawn F. Brudie, permission for an existing deck to encroach within a 16' drainage easement across Lot 4, Block H, Bailey Ridge Estates, Section C, subject to the execution of a license agreement. Summary of Information: Dawn F. Brudie has requested permission for an existing deck to encroach with a 16' drainage easement across Lot 4, Block H, Bailey Ridge Estates, Section C. This request has been reviewed by staff and approval is recommended. District: Clover Hill Preparer: John W. Harmon Title: Ri.qht of Way Mana.qer Attachments: ---]No %0163 VICINITY SKETCH REQUEST PERMISSION FOR AN EXISTING DECK TO ENCROA CH WITHIN A SIXTEEN FOOT DRAINA GE EASEMENT ACROSS LOT 4 BLOCK H BAILEY RIDGE ESTATES SECTION C I'"~ELLE LN N el Chesterfield County Department of Utilities I Iici *. (llal~ J. 16.67 tibet 000164 CURRENT O~INER(S):N/F FORD 0.8.5596 PG.~60 T.~. 74~679686400000 E 11741678,.01~ 30' BUFFER STRIP 4 9, 466 SO. Fr. STORY FRAME I 11601 E 1174.102~,..94E50 CLAY POINTE LOT 58 ." ASPHAL f ~ ~ ~ DRIVE PA VEMENT (EASEMENT VACATION PLA T) PLAT SHOWING PROPOSED VACATION OF A PORTION OF A 16' DRAINAGE EASEMENT ACROSS LOT 4, BLOCK H, PLAN OF "BAILEY RIDGE ESTATES". SECTION C. IN THE MATOACA DISTRICT OF.CHESTERFIELD COUNTY, VIRGINIA ORAtiN: 5-18-£005 SCALE: t" = 25' U.N. 8803-t9 E 000165 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: June 22, 2005 Item Number: 8.C.14.e. Subiect: Request Permission for a Proposed Fence, Basketball Goal and an Asphalt Driveway Pad to Encroach Within a Sixteen-Foot Drainage Easement Across Lot 14, RutherfordVillag. e at Cha~ter Colony County Administrator's Comments: //~_L~ ~ ,~ County Administrator: BoardAction Reque~ed: Grant Michael Crouch and Candace Crouch, permission for a proposed fence, basketball goal and an asphalt driveway pad to encroach within a 16' drainage easement across Lot 14, Rutherford Village at Charter Colony, subject to the execution of a license agreement. Summary of Information: Michael Crouch and Candace Crouch have requested permission for a proposed fence, basketball goal and an asphalt driveway to encroach within a 16' drainage easement across Lot 14, Rutherford Village at Charter Colony. This request has been reviewed by staff and approval is recommended. District: Matoaca Preparer: John W. Harmon Title: Right of Way Manager Attachments: Ycs ['~No #OOO166 VICINITY SKETCH REQUEST PERMISSION FOR A PROPOSED FENCE BASKETBALL GOAL AND AN ASPHALT DRIVEWAY PAD TO ENCROA CH WITHIN A SIXTEEN FOOT DRAINAGE EASEMENT ACROSS LOT 14 RUTHERFORD VILLAGE AT CHARTER COLONY 3T CT LN ./~t F.. S PL LAKE DR TE CT PL W Chesterfield County' Department of Utilities i Iici eqlal~ 000~67 - LICENSED AREA .ThJ$ property does not: appear to ~.~e ~thJr( · gesJgnated F.E. f4. A. f2ooa . zone ecee, Zon.e ~, . es sho~n on F.T,.R.M, C.P.# effective X X X - LICENSED AREA Michael Crouch Candace Crouch 14307 Denby Terrace DB. 6336 PG. 485 PIN: 724697536100000 000165 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: June 22, 2005 Item Number: 8.C.14.f. Subiect: Request Permission for a Proposed Fence to Encroach Within a Sixteen-Foot Drainage Easement Across Lot 16, Rutherford Village at Charter Colony County Administrator's Comments: County Administrator: BoardAction Requested: Grant Glenn F. Herrin and Colleen L. Herrin, permission for a proposed fence to encroach within a 16' drainage easement across Lot 16, Rutherford Village at Charter Colony, subject to the execution of a license agreement. Summary of Information: Glenn F. Herrin and Colleen L. Herrin have requested permission for a proposed fence to encroach within a 16' drainage easement across Lot 16, Rutherford Village at Charter Colony. This request has been reviewed by staff and approval is recommended. District: Matoaca Preparer: John W. Harmon Title: Riqht of Way Mana.qer Attachments: Ycs No # 000~69 VICINITY SKETCH REQUEST PERMISSION FOR A PROPOSED FENCE TO ENCROA CH WITHIN A SIXTEEN FOOT DRAINA GE EASEMENT ACROSS LOT 16 RUTHERFORD VILLAGE AT CHARTER COLONY 7,T CT LN ;IR 5~(~ ~a.~ F...S PL LAKE DR TE CT PL N Chesterfield County Department of Utilities el 000~?0 ~hat to the ~est of my ~nowledge end ~ml~mf ali J~oye~t~ end v~iJOie evidence of eese~nt ere ~o~ he~eon, tna~ ~nere are no encroachments Dy ~rovm~ntS e~theD f~o~ adJoJntng ~ramiaes, o~ from sub}eOt prmm~aes othe~ t~an as shown hereon. HOUSe JS new, I00~ complete. ~wer end Telephone ape undergrovn~. By. _~'~ ~ RE: 6LENN F. HERRZN AND COLLEEN L. HERRZN N/F CRESTktOOD $6' DRAINAGE 8' EA, PRESBYTERIAN CHURCH T S ? l '£9 '0£ '~ 65.00 F/ROD = F/ROD XXX-- LICENSED AREA LOT $$ 0.20 AC. Glenn F. Herrin Colleen L. Herrin 14319 Denby Terrace DB. 6329 PG. 536 PIN: 724697405700000 7.8 616.39' TO E/L OF DENB Y WA Y EXT 'O. 2 STORY BRICK & FRAME HOUSE # 14319 CONC DRIVE LOT 17 TRANS 8' FDOT ORA ZNA GE F/ROD F/ROD NT1 '30 '00 'E R'358.54' 56.46' L =8.54' DENB Y TERRA CE 7.110//,1111 ON.'. ' ZN CHEBTERFZELD CO. o VA. DA TE: 4-1~-05 SCALE: t "-30 '. P£LE: CHEST 25 BY: LHH BOOK NO: ~68-0£t THZ$ PLAT NAS NADE NZTHOUT BENEFZT ~ A ?ZTLE SI, IR~ OR REPORT O001?i CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: June 22, 2005 Item Number: 8.C.14.g. Subiect: Request Permission for a Proposed Fence to Encroach Within a Sixteen-Foot Drainage Easement Across Lot 26, Armistead Village at Charter Colony County Administrator's Comments: ~C ~~. County Administrator: BoardAction Reque~ed: Grant Wesley C. Howard and Pamela Dawn Howard, permission for a proposed fence to encroach within a 16' drainage easement across Lot 26, Armistead Village at Charter Colony, subject to the execution of a license agreement. Summary of Information: Wesley C. Howard and Pamela Dawn Howard have requested permission for a proposed fence to encroach within a 16' drainage easement across Lot 26, Armistead Village at Charter Colony. This request has been reviewed by staff and approval is recommended. District: Matoaca Preparer: John W. Harmon Title: Right of Way Manaqer Attachments: ¥CS No VICINITY SKETCH REQUEST PERMISSION FOR A PROPOSED FENCE TO ENCROACH WITHIN A SIXTEEN FOOT DRAINAGE EASEMENT ACROSS LOT 26, ARMISTEAD VILLAGE AT CHARTER COLONY AGEE TER ;iR Z C el Chesterfield County Department of Utilities 0003.'73 ,tUndergr~und U~ili~ie$ XXX - LICENSED AREA /d,4LLORY VILLA~ AT LOT 12 SEO170N A Rod(f) N14.~0o0"~"=1¢ $5.00' Rod(f) Fa. tS' DRAINAC~E-~ EA~mM, CN~' , O. lg4 Wesley C. Howard Pamela Dawn Howard 1030 Cohen Trail DB. 6411 PG. 400 PIN: LOT 2~, 724699038700000 Tel. Ped. COHEN TRAIL ~' PRIVAI'~ P£D£$17~IAN AC¢,-m$$ F_,4$ENEN1- & 8' FgAI'LCR ~ -- $ ~ 2. 14' TO THE $/L OF AGEE lANE 501 8tWfNOt'wv,~/P, O4id, Sulte 100.~. virglflla 232~6 ,PINono (804) 7~,-0671 -F&x (804) 794-.269~ WIV'W.[~.o~ o0o174 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: June 22, 2005 Item Number: 8.C.14.h. Subiect: County Administrator's Comments: County Administrator: Request Permission for a Proposed Fence to Encroach Within an Eight-Foot Easement Across Lot 7, Hartley Village at Charter Colony Board Action Requested: Grant Gerald F. Johnson and Rebecca H. Johnson, permission for a proposed fence to encroach within an 8' easement across Lot 7, Rutherford Village at Charter Colony, subject to the execution of a license agreement. Summary of Information: Gerald F. Johnson and Rebecca H. Johnson have requested permission for a proposed fence to encroach within an 8' easement across Lot 7, Hartley Village at Charter Colony. This request has been reviewed by staff and approval is recommended. District: Matoaca Preparer: John W. Harmon Title: Ri,qht of Way Manaqer Attachments: No #000175 VICINITY SKETCH REQUEST PERMISSION FOR A PROPOSED FENCE TO ENCROACH WITHIN AN 8' EASEMENT ACROSS LOT 7 HARTLEY VILLAGE AT CHARTER COLONY ~tF..S PL el Chesterfield County Department of Utilities O00~LT6 ..... :., 4;~..,~. Y~,~P'IE£O C~U/VI~, P'. UI~:H~ER~: '" G,£K~LD P. JOHNE~,ON dO~ NUM~ 000177 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: June 22, 2005 Item Number: 8.C.14.i. Subiect: Request Permission for a Fence to Encroach Within a Sixteen-Foot Drainage Easement Across Lot 8, Tanner Village at Charter Colony County Administrator's Comments= County Administrator: Board ActionRequested: Grant Christopher Rickman and Emily Rickman, permission for a fence to encroach 2' into a 16' drainage easement across Lot 8, Tanner Village at Charter Colony, subject to the execution of a license agreement. Summary of Information: Christopher Rickman and Emily Rickman have requested permission for an existing fence to encroach within a 16' drainage easement across Lot 8, Tanner Village at Charter Colony. This request has been reviewed and Environmental Engineering recommends approval of a 2' encroachment in the easement. District: Matoaca Preparer: John W. Harmon Title: Right of Way Manaqer Attachments: Ycs --]No #000178 VICINITY SKETCH REQUEST PERM/SS/ON FOR A FENCE TO ENCROACH WITHIN A SIXTEEN FOOT DRAINAGE EASEMENT ACROSS LOT 8 TANNER VILLAGE AT CHARTER COLONY O7, ES PL el Chesterfield Counb/Department of Utilities 000179 LICENSED AREA/ LEL~D VILIACE ~or 5! SECTION B A T CHA~TER COLONY LOT 7 O. lg -"--- I4' DECff JO' /pRoPOSED 2' TEMpORaRY ~ ,,.1 .....,-o,CTION + -'"' L=56. 19' ~,~AR=290. 4a' ~MA CK TRA IL CHRISTOPHER & EMILY RICKMAN 14260 CAMACK TRAIL DB. 5892 PG. 348 PIN: 725698579700000 ~TE LOT 9 Proposed Improvements on I ~11~ ~) ~l~'1'lJ~i& · A CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of I Meetin~l Date: June 22, 2005 Item Number: 8.C.15.~-. Subiect: Request to Vacate and Rededicate Sixteen-Foot and Variable Width Sewer and Water Easements Across the Property of Colony Crossing, LLC County Administrator's Comments: j~_ dj. ~7~.~_~~ County Administrator: Board Action Requested: Authorize the Chairman of the Board and County Administrator to execute an agreement to vacate and rededicate 16' and variable width sewer and water easements across the property of Colony Crossing, LLC. Summary of Information: Balzer and Associates, Inc. has requested the relocation of 16' and variable width sewer and water easements across the property of Colony Crossing, LLC. Staff has reviewed the request and recommends approval. District: Clover Hill Preparer: John W. Harmon Title: Right of Way Manaqer Attachments: Ycs No ~0001S1 VICINITY SKETCH REOUEST TO VACATE AND REDEDICATE SIXTEEN FOOT AND VARIABLE WIDTH SEWER AND WA TER EASEMENTS ACROSS THE PROPERTY OF COLONY CROSSING LLC ,oRSDR OLD HUNDRED RD RD CO RD ~ Q WALNUT CR~--..~ LN CIR Chesterfield County Department of Utilities I lick 00015g CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: June 22, 2005 Item Number: 8.C.15.b. Subiect: Request to Vacate and Rededicate Sixteen-Foot and Variable Width Water Easements Across the Property of Harbour Pointe MOB, LLC County Administrator's Comments= ]'~¢~4/4~)ce~~' ~ ~ .4/3,~~~ County Administrator: Board Action Requested: Authorize the Chairman of the Board and County Administrator to execute an agreement to vacate and rededicate 16' and variable width water easements across the property of Harbour Pointe MOB, LLC. Summary of Information: Harbour Pointe MOB, LLC. has requested the relocation of 16' and variable width water easements across their property. Staff has reviewed the request and recommends approval. District: Clover Hill Preparer: John W. Harmon Title: Right of Way Manaqer Attachments: Ycs ~-]No 000184 VICINITY SKETCH REQUEST TO VA CA TE AND REDED/CA TE SIXTEEN FOOT AND VARIABLE WIDTH WA TER EASEMENTS A CROSS THE PROPERTY OF HARBOUR POINTE MOB LLC 0 ~ ~Ag6OUR P N CT- el Chesterfield County Department of Utilities 000185 000~S6 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: June 22, 2005 Item Number: Subiect: Request to Vacate and Rededicate Sixteen-Foot and Variable Width Sewer and Water Easements Across the Properties of Watercross Development, Incorporated and 3L, L.L.C. County Administrator's Comments: ~ C~'~.~ ,/~//L~ ~c/'-~ County Administrator: Board Action Requested: Authorize the Chairman of the Board and County Administrator to execute an agreement to vacate and rededicate 16' and variable width sewer and water easements across the properties of Watercross Development, Inc. and 3L, L.L.C. Summary of Information: Balzer and Associates, Inc. has requested the relocation of 16' and variable width sewer and water easements across the properties of Watercross Development, Inc. and 3L, L.L.C. Staff has reviewed the request and recommends approval. District: Clover Hill Preparer: John W. Harmon Title: Ri,qht of Way Manaqer Attachments: Ycs ---]No #000 .87 VICINITY SKETCH REQUEST TO VA CA TE AND REDEDICA TE SIXTEEN FOOT AND VARIABLE WIDTH SEWER AND WATER EASEMENTS ACROSS THE PROPERTIES OF WATERCROSS DEVELOPMENT INC AND 3L LLC ~CH RD OLO HUNDRED RD CO, WALNUT LN CIR s Chesterfield County Department of Utilities I li,-'-i .~ qi,31;, T~,Oleet 000188 000:1.89 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meetin~l Date: Subject: June 22, 2005 Item Number: 8.C.16. Appropriation of $100,000 for the Chesterfield Community Services Board to Provide Substance Abuse Services for Chesterfield Probation and Parole, District #27 County Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisors is requested to appropriate $100,000 in revenue and expenditures, and establish one full-time position for the Chesterfield Community Services Board, County department of Mental Health, Mental Retardation, and Substance Services. Summary of Information: The Chesterfield Community Services and the Chesterfield Probation and Parole Office, District #27 have entered into a memorandum of agreement for the CSB to provide specialized substance abuse services to substance abusing or dependent adult offenders as identified and referred by the Chesterfield Probation and Parole Office. The CSB requires one full-time position be established to work with a part time clinician to provide these services. Preparer: Georqe E. Braunstein Title: Executive Director Attachments: [----~ Yes No 000190 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Me~_tino D~t~_. Budget and Mana.qement Comments: This item requests the Board to appropriate $100,000 in additional state funds and create a new Community Service Board position. The funds are expected to be received as a result of a memorandum of agreement between the CSB and the Commonwealth of Virginia through the Department of Corrections, Chesterfield Probation and Parole, District #27 for a year beginning in August 2005. The funds and new position will allow the CSB to provide substance abuse services to offenders on probation or parole. Preparer: Rebecca T. Dickson Title: Director, Budget and Management OO0191 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of '/ Meetin~l Date: June 22, 2005 Item Number: 8.C.17. Subiect: Renewal of Lease of Property for the Office of Community Correction Services County Administrator's Comments: /\~ 43 :',~. ~.~ ~_ c[ ,.i :~/:~ ,~,~,~,_c,~ ~ County Administrator: BoardActionRequested: Approve a lease with Krause Road Properties, L.L.C., for 2963 square feet of office space at 10111 Krause Road, Suite 100 for the Office of Community Correction Services and authorize the County Administrator to execute the lease agreement. Summary of Information: Staff has negotiated a three year renewal of its beginning July 1, 2005 with the following monthly rents: July 1, 2005 - June 30, 2006 July 1, 2006 - June 30, 2007 July 1, 2007 - June 30, 2008 $3,597.11 $3,705.03 $3,816.19 lease for office space Funds for the current year are in the operating budget. rent payments are subject to annual appropriation by the Board. District: Dale Future years Preparer: John W. Harmon Title: Riqht of Way Manaqer Attachments: Ycs [No VICINITY SKETCH Renewal of Lease of Property for the Office of Community Correction Services Z S Z Chesterfield Counb/Department of Utilities 000193 000J.94 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~ Date: June 22, 2005 Item Number: 8.C.18.~0 Subiect: Request to Quitclaim a Portion of a Twenty-Foot Sewer Easement Across the Property of Gray Land and Development Company, L.L.C. County Administrator's Comments: } ~ ~ c .... c ~ ~, ~ ~ ~L J' ~ ' , ~c cl ~ County Administrator: Board Action Requested: Authorize the Chairman of the Board of Supervisors and the County Administrator to execute a quitclaim deed to vacate a portion of a 20' sewer easement across the property of Gray and Development Company, L.L.C. Summary of Information: Balzer and Associates, Inc. has requested the quitclaim of a portion of a 20' sewer easement across the property of Gray Land and Development Company, L.L.C., as shown on the attached plat. Staff has reviewed the request and approval is recommended. District: Huguenot, Powhatan County Preparer: John W. Harmon Title: Right of Way Manaqer Attachments: --]No VICINITY SKETCH REQUEST TO QUITCLAIM A PORTION OF A TWENTY FOOT SEWER EASEMENT A CROSS THE PROPERTY OF GRAY LAND AND DEVELOPMENT COMPANY LLC / / / ../ N Chestedield County Department of Utilities 1 llcl eqlal~ 16226 000196 ~ I xx xx ~ ~ :~"'- ~ i' ~,, ii r ~ x 0 I I I I ~ " -'- I I I 000~197 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: June 22, 2005 Item Number: 8.C.18.b. Subiect: Request to Quitclaim a Portion of a Sixteen-Foot Water Easement Across the Property of JRP Properties, L. C. County Administrator's Comments: .~ /~ County Administrator: Board Action Requested: Authorize the Chairman of the Board of Supervisors and the County Administrator to execute a quitclaim deed to vacate a portion of a 16' water easement across the property of JRP Properties, L. C. Summary of Information: JRP Properties, L. C. has requested the quitclaim of a portion of a 16' water easement across its property as shown on the attached plat. Staff has reviewed the request and approval is recommended. District: Clover Hill Preparer: John W. Harmon Title: Right of Way Manager Attachments: No #00019S VICINITY SKETCH R~tUEST TO ~tUITCLAIM A PORTIOIV OF A SIXTEEN FOOT WATER EASEMENT A CROSS THE PROPERTY OF JRP PROPERTIES, L. C. w~kLNUT ~BRO0K CIR 5 RD Chesterfield Coun~ Department of Utilities 000199 I I / ! / / I ! [: '00;800 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: June 22, 2005 Item Number: 8.C.19. Subiect: Authorization for Sprint to Apply for Conditional Use or Conditional Use Planned Development for Communications Antennae to be Installed on County Property at Goyne Park Count, Administrator's Comments: County Administrator: Board Action Requested: Authorize Sprint to apply for conditional use or conditional use planned development for communications antennae to be installed on County property. Summary of Information: Sprint has requested permission to install a monopole tower and communications antennae at Goyne Park. If the zoning is approved, the leasing property will require approval by the Board at a Public Hearing. District: Bermuda Preparer: John W. Harmon Title: Right of Way Manaqer Attachments: Yes ---]No O00;~OZ VICINITY SKETCH Authorization for Sprint to apply fOr Conditional Use or Conditional Use Planned Development for Communications Antennae to be installed on County Property at Goyne Park 1. CHESTER VILLAGE DP. 2. FOUNTAIN SQUARE PLZ 3. FESTIVAL DP. 4. CELEBP.ATION AVE 5. FOUNTAIN SQLfAP.E WAY 1. GRAND OAKS FOREST CIR 2. GRAND OAKS FOREST CT N el Chesterfl~kl County Departm~t ef Utlltbs I Ilai iqlil ~6B&? tit 000;~0;~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: June 22, 2005 Item Number: 8.C.20. Subiect: Request to Aid G.B.S. Holding, Limited in the Acquisition of Offsite Sewer and Temporary Construction Easements for Hallsley Subdivi s i on ,./~ ' /,., ~ County Administrator's Comments= ~.. ~,~.~ ~;~;..//'c~. '~ ,"~,-]., ~':~. :x'~./ County Administrator: BoardActionRequested: Authorize Right of Way Staff to aid G.B.S. Holding, Ltd. in the acquisition of offsite sewer and temporary construction easements to serve Hallsley Subdivision; subject to the developer executing a contract agreeing to pay all costs. Summary of Information: G.B.S. Holding, Ltd. has requested that the County aid in acquiring sewer and temporary construction easements that will provide sewer service to Hallsley Subdivision. Approval is recommended. District: Matoaca Preparer: John W. Harmon Title: Right of Way Manager Attachments: Ycs No # 000;~03 VICINITY SKETCH Request to aid G.B.S. HOLDINGS, Ltd. in the acquistion of easements for Hallsley Subdivision S W Chesterfield Count~ Department of Utilities O002O4: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 1 Meetin~l Date: Subject: June 22, 2005 Item Number: 8.C.21. To Allocate the $390,000 Currently Designated in the 2006 Budget to the Greater Richmond Partnership County Administrator's Comments: County Administrator: Board Action Requested: Staff recommends the allocation of $390,000 currently designated in the 2006 budget to the Greater Richmond Partnership. Summary of Information: On April 8, 2005, the Board of Supervisors approved $390,000 in the FY2006 budget for the Greater Richmond Partnership but did not allocate the amount for that purpose. The county administrator has given the Board two reports outlining reasons to continue the membership in the regional economic development process. The five issues raised by the county will be addressed by the GRP and some of the information asked for related to the cost accounting of the Richmond Chamber of Commerce cannot easily be determined but the chamber president has indicated an accounting will be provided starting with the new year beginning July 1, 2005. Preparer: Lane B. Ramsey Title: County Administrator Attachments: ---]Yes No l#O00g05 I CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 3 Date: June 22. 2005 Item Number: 8.C.22. Subject: Acceptance and Appropriation of a State Grant from the Virginia Supreme Court for the Juvenile Drug Court County Administrator's Comments: /~LC~ ~~ /~~~ County Administrator: ~~'~ Board Action Requested: The Board of Supervisors is requested to appropriate $182,500 in grant funds from the VA Supreme Court to support the Juvenile Drug Court Program. No positions will be created with these funds. Summary of Information: The Chesterfield/Colonial Heights Juvenile Drug Court began operation as a pilot program in January 2003. After receiving federal implementation grant funds from the Department of Justice, the program expanded to full operation in January 2004. The Juvenile Drug Court was included in the Governor's budget amendments for FY2006. As a result, the Juvenile Drug Court was awarded $182,500 in state funds for FY2006. As the program is already operational, no new positions will be created with these funds. Funds will be used to maintain the current level of operation. The Juvenile Drug Court serves 25 clients and their families a year. The drug court program combines the coercive power of the court with intensive treatment and probation/community supervision. The Juvenile Drug Court team is led by a judge and includes an administrator, a commonwealth attorney, a defense bar representative, a public school representative, a probation officer a police officer, and three treatment clinicians. The program is a minimum of 12-months in duration and includes four graduated phases. Drug court clients have to meet specified treatment and behavioral expectations Preparer: Melanie Y. Meadows Title: Juvenile Druq Court Administrator Attachments: [---~ Yes No O00Z06 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 3 before they can submit an application to the drug court team and advance to the next phase. Upon successful completion of the program, the criminal charges for which the client entered the program are dismissed. If the client is terminated from the program, or is otherwise unsuccessful, he/she is incarcerated. The typical juvenile drug court client is between the ages of 14 - 17.6, experiencing great difficulty academically, family relationships are deteriorated, and their criminal record is ever increasing. Their substance abuse has negatively impacted self and family, and has stunted personal growth and development. These youth have previously participated in services to no avail. They are facing incarceration. With incarceration comes a drain on financial resources and a lack of effective treatment to both the client and his/her family. It costs approximately $37 a day to treat a juvenile drug court client/family, whereas it costs $125 a day to place that same client in a detention facility. It costs over $52,000 a year to place a youth in a correctional center, whereas it costs approximately $13,700 a year to have a client/family participate in the drug court program. The Juvenile Drug Court partners with numerous agencies in the community including the YMCA, Habitat for Humanity, Richmond STEP, Chesterfield County Extension Services, and Lucy Corr Nursing Home for mentoring and community service projects. 000; 0'7 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 3 of 3 Meeting Date: June 22, 2005 Budget and Management Comments: This item requests that the Board authorize the County Administrator to accept and appropriate $182,500 in grant funds from the Virginia Supreme Court for the Juvenile Drug Court. This grant will be used to continue the services currently performed by the Juvenile Drug Court. No local match is required. Grant funds for the Juvenile Drug Court will be included in the Governor's budget annually, beginning July 1, 2005. The grant is for a one-year period renewable upon application. Preparer: Rebecca T. Dickson Title: Director, Budget and Management OO020$ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meeting Date: June 22, 2005 Item Number: 8.C.23. Subject: Consideration of an Agreement with the Chesterfield County School Board for the Use of School Buses for Programs Conducted by the Department of Parks and Recreation County Administrator: Board Action Requested: The Board of Supervisors is requested to authorize the County Administrator to execute the agreement in a form approved by the County Attorney. Summary of Information: Under state law, local school boards may agree to provide for the use of school buses by the County for public purposes. Historically, the Department of Parks and Recreation has utilized school buses to transport participants in various summer programs and camps. In addition, school buses are used by Parks and Recreation for various historical programs held periodically at Henricus and Dutch Gap. In 1998, this arrangement was formalized to include language required by state law. The agreement is due for renewal on July 1, 2005. The Department of Parks and Recreation reimburses the School Board for mileage and driver expense. The cost is approximately $8,000 annually. No additional funding for personnel or equipment is anticipated as a result of entering into this agreement. Representatives of the School Board and the Department of Parks and Recreation have been involved in the drafting process and support the agreement. It is requested that the Board authorize the County Administrator to execute the agreement on behalf of the County. Preparer: Steven L. Micas Title: County Attorney 69258.1 (69259) Attachments: Yes ~ No AGREEMENT This Agreement, effective July 1, 2005, by and between the CHESTERFIELD COUNTY SCHOOL BOARD ("School Board"), and CHESTERFIELD COUNTY, VIRGINIA ("County"), as authorized by the Chesterfield County Board of Supervisors at their regular meeting of June 22, 2005, provides as follows: 1. Pursuant to Virginia Code § 22.1-182, the School Board agrees to provide for the use of school buses for public purposes by the County's Department of Parks and Recreation, including, but not necessarily limited to, the activities set forth on Attachment 1 to this Agreement. 2. The County agrees to reimburse the School Board in full for the proportionate share of any and all costs, both fixed and variable, incurred by the School Board attributable to the use of the buses pursuant to this Agreement. 3. To the extent permitted by the Constitution of the Commonwealth of Virginia, the County shall indemnify and hold harmless the School Board from any and all liability by virtue of the use of school buses under this Agreement by the provision of coverage under the County's Risk Management Plan. 4. The County acknowledges that under Virginia Code § 22.1-183, a school bus licensed in the Commonwealth of Virginia cannot be operated on the public highways of the Commonwealth for the purpose of transporting persons other than school personnel, school children, or elderly or mentally or physically handicapped persons, unless the letters of identification and the school bus traffic warning lights on the front and rear of the school bus are covered with some opaque detachable material. The County agrees that it shall comply with Virginia Code § 22.1-183 when utilizing school buses for public purposes as authorized by this Agreement. 5. The initial term of this Agreement shall be from July 1, 2005, through June 30, 2006. The Agreement shall automatically renew for successive one year terms through June 30, 2008, unless either party notifies the other, in writing, of its intent to terminate the Agreement no later than May 31st of each term. 6. The obligations under this Agreement shall be subject to the appropriation of sufficient funds therefor by the Board of Supervisors of the County of Chesterfield. Notwithstanding any contrary provisions herein this Agreement shall terminate immediately, without notice and without any liability therefor, in the event of non-appropriation of funds for the subsequent fiscal year. CHESTERFIELD COUNTY SCHOOL BOARD BY: TITLE: APPROVED AS TO FORM: CHESTERFIELD COUNTY, VIRGINIA BY: Lane B. Ramsey County Administrator Assistant County Attorney CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 4 Meetin~l Date: June 22, 2005 Item Number: 10.A. Subiect: Developer Water and Sewer Contracts County Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisors has authorized the County Administrator to execute water and/or sewer contracts between County and Developer where there are no County funds involved. The report is submitted to Board members as information. Summary of Information: The following water and sewer contracts were executed by the County Administrator: Contract Number: Project Name: 96-0159 Point of the Rocks Baptist Church (1901 Point of Rocks Road) Developer: Rehoboth Worship Center Contractor: Bookman Construction Company Contract Amount: Water Improvements - $30,000.00 District: Bermuda Preparer: Craig S. Bryant Attachments: [--~ Yes No Title: Director of Utilities 000209 Agenda Item June 22, 2005 Page 2 o o o Contract Number: Project Name: Developer: Contractor: Contract Amount: District: Contract Number: Project Name: Developer: Contractor: Contract Amount: District: Contract Number: Project Name: Developer: Contractor: Contract Amount: District: Contract Number: Project Name: Developer: Contractor: Contract Amount: District: 04-0041 Charter Colony - Hawthorne Village, Section A B. B. Hunt, LLC Rhyne Contractors, Incorporated Water Improvements - Wastewater Improvements - Matoaca $98,713.00 $134,293.30 04-0071 The Highlands - Rosemead Nash Road/Woodpecker Road LLC Castle Equipment Corporation Water Improvements - Dale $118,495.25 04-0082 Collington, Section 6 Douglas R. Sowers R.M.C. Contractors, Incorporated Water Improvements - Wastewater Improvements - Matoaca $131,635.00 $157,462.00 04-0260 Chesdin Landing, Section 8 Isle of Pines, LLC Piedmont Construction Company, Water Improvements - Matoaca Inc. $245,000.00 000Zl0 Agenda Item June 22, 2005 Page 3 o o Contract Number: Project Name: Developer: Contractor: Contract Amount: District: Contract Number: Project Name: Developer: Contractor: Contract Amount: District: Contract Number: Project Name: Developer: Contractor: Contract Amount: District: Contract Number: Project Name: Developer: Contractor: Contract Amount: District: 04-0314 Colony Crossing Watercross Development, Incorporated Excalibur Construction Corporation Water Improvements - Wastewater Improvements - Clover Hill $257,894.00 $99,779.00 04-0334 Edgewater Marketplace, Phase II Reservoir Land Associates R.M.C. Contractors, Inc. Water Improvements - Wastewater Improvements - Matoaca $28,925.00 $21,048.50 03-0417 Collington, Section 4 Douglas R. Sowers R.M.C. Contractors, Inc. Water Improvements - Wastewater Improvements - Matoaca $75,225.00 $108,461.00 04-0453 St. Francis Cancer Center Bon Secours St. Francis Medical Center, Inc. Castle Equipment Corporation Water Improvements - Wastewater Improvements - Matoaca $80,217.50 $52,046.48 0002 1 Agenda Item June 22, 2005 Page 4 10. Contract Number: Project Name: Developer: Contractor: Contract Amount: District: 05-0120 Phoenix Center Water Line Extension The Phoenix, LP Buchanan and Rice Contractors, Water Improvements - Bermuda Incorporated Si0,500.00 0002 2 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page I of 1 AGENDA Meetin~l Date: June 22, 2005 Item Number: 10.B. Subject: Status of General Fund Balance, Reserve for Future Capital Projects, District Improvement Fund, and Lease Purchases County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: Preparer: Lane B. Ramsay Title: County Administrator Attachments: Ives --1No # 0002~3 BOARD MEETING DATE 07/01/04 07/01/04 07/01/04 07/01/04 11/23/04 11/23/04 11/23/04 11/23/04 11/23/04 11/23/04 CHESTERFIELD COUNTY GENERAL FUND BALANCE June 22, 2005 DESCRIPTION FY2005 Actual Beginning Fund Balance Hurricane Isabel accrual FY2005 Adjusted Beginning Fund Balance FY05 Addition to Fund Balance Designate excess revenue (County) for non-recurring items in FY2006 Designate excess expenditures (County) for non-recurring items in FY2006 Designate excess expenditures (Schools) for non-recurring items in FY2005 FY04 Results of Operations - restore CSA fund balance shortfall for use in FY2005 FY04 Results of Operations - Bond referendum expenditures in FY2005 FY04 Results of Operations - Pay plan adjustments in three departments in FY2005 AMOUNT (3,379,255) 750,000 (2,163,220) (226,540) (3,077,862) (9O,237) (60,000) (257,800) BALANCE $49,403,714 $46,024,459 $46,024,459 $46,774,459 $44,611,239 $44,384,699 $41,306,837 $41,216,600 $41,156,600 $40,898,800 000214 Board Meeting Date CHESTERFIELD COUNTY RESERVE FOR FUTURE CAPITAL PROJECTS TRADITIONALLY FUNDED BY DEBT June 22, 2005 Description Amount FOR FISCAL YEAR 2003 BEGINNING JULY 1, 2002 4/10/2002 FY03 Budgeted Addition 8,600,000 4/10/2002 FY03 Capital Projects (7,277,800) 8/28/2002 Purchase land for athletic facilities at Spring Run Elementary School, closing (140,000) costs, and environmental assessment FOR FISCAL YEAR 2004 BEGINNING JULY 1, 2003 4/912003 FY04 Budgeted Addition 9,354,000 4/9/2003 FY04 Capital Projects (8,559,300) 7/23/2003 National search for a developer to revitalize the Cloverleaf Mall area (44,000) 4/14/2004 To General Services for building unexpected repairs and maintenance items incurn (125,000) 4/14/2004 Trf to Sheriff for start-up expenses and capital for new replacement jail project (260,000) 4/14/2004 Designate funding for police vehicles associated with the new COPS grant. (500,000) Funds to be transferred to Police in FY2006 6/25/2004 Transfer for purchase of Public Safety command vehicle (36,520) FOR FISCAL YEAR 2005 BEGINNING JULY 1, 2004 4/14/2004 FY05 Capital Projects (8,496,900) 7/28/2004 Pre-development studies for Cloverleaf Mall (65,000) 8/11/2004: Deposit on acquisition of the mall buildings at Cloverleaf Mall (250,000) 9/3/2004 Purchase of public safety equipment for search and rescue, natural disasters and ot (59,600) 10/13/2004 Operating costs associated with Cloverleaf Mall (500,000) for 2004/2005 10/13/2004 Debt Service costs associated with 1DA loan for (300,000) Cloverleaf Mall 10/13/2004 Other Cloverleaf Mall operating costs (including costs associated with the (250,000) acquisition of additional property) 11/10/2004 Woodmont Drive road and waterline repairs resulting from damage from (30,455) Tropical Storm Gaston 3/23/2005 Woodmont Drive road and waterline repairs: bids exceeded staff estimates (6,711) 4/13/2005 Chesterfield Aviation Museum (149,300) 5/25/2005 Return of unspent funds: Woolridge Road Extension project 306,485 5/25/2005 Return of unspent funds: Cogbill & Belmont Road improvment project 1,872 Balance 10,111,312 2,833,512 2,693,512 12,047,512 3,488,212 3,444,212 2,319,212 2,059,212 1,559,212 1,522,692 2,625,792 2,560,792 2,310,792 2,251,192 1,751,t92 1,451,192 1,201,192 1,170,737 1,164,026 1,014,726 1,321,211 1,323,083 0002 5 000216 Prepared by Accounting Department May 31, 2005 SCHEDULE OF CAPITALIZED LEASE PURCHASES Date Began 04/99 1/01 04/01 11/00 09/01 03/03 03/04 10/04 11/04 12/04 12/04 5/05 APPROVED AND EXECUTED Description Public Facility Lease - Juvenile Courts Project Certificates of Participation- Building Construction, Expansion and Renovation; Acquisition/Installation of Systems School Copier Lease #2 - Manchester High School School Copier Lease #3 - Chester Middle School School Server Lease Certificates of Participation - Building Construction, Expansion and Renovation Certificates of Participation- Building Construction, Expansion and Renovation; Acquisition/Installation of Systems Cloverleaf Mall Redevelopment Project School Archival/Retrieval System Lease Energy Improvements at County Facilities Energy Improvements at School Facilities Certificates of Participation - Building Acquisition, Construction, Installation, Furnishing and Equipping; Acquisition/Installation of Systems Original Amount $16,100,000 13,725,000 20,268 20,268 278,372 6,100,000 21,970,000 9,225,000 21,639 1,519,567 427,633 14,495,000 Date Ends 11/19 11/21 03/06 09/05 07/05 11/23 11/24 10/06 01/08 12/17 12/10 11/24 Outstanding Balance 05/31/05 $12,075,000 10,965,000 4,077 1,670 58,647 5,780,000 21,970,000 9,225,000 18,706 1,519,567 427,633 14,495,000 TOTAL APPROVED AND EXECUTED PENDING EXECUTION Descr~tion $83,902,747 $76,540,300 Approved Amount 0002:1.7 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Date: 22 2005 Item Number: 14.A. Subiect: Resolution Recognizing the Accomplishments of Ms. Ashley Simard County Administrator's Comments: County Administrator: Board Action Requested: Mr. Barber has requested that the Board of Supervisors adopt this resolution recognizing the accomplishments of Ms. Ashley Simard. Summary of Information: This resolution will recognize Ms. Ashley Simard as the 1st place winner at the International Children's Games. Preparer: Donald J. Kappel Title: Director, Public Affairs Attachments: Yes ~ No 000Z18 RECOGNIZING MS. ASHLEY SIMARD FOR OUTSTANDING ACCOMPLISHMENTS WHEREAS, Ms. Ashley Simard is a resident of Chesterfield County, VirGinia; and WHEREAS, Ms. Simard created a Power Point project of her own design as an entry in the International Peace Project category of the 2004 International Children's Games; and WHEREAS, the International Children's Games promote peace all around the world; and WHEREAS, young athletes from many nations compete in various events, and also share their culture with athletes competing from other countries; and WHEREAS, Ms. Simard's project international endeavor; and earned a first-place award in this WHEREAS, her project was set to the music of, ~The Children Are Our Future"; and WHEREAS, Ms. Simard's award-winninG project was inspirational and contributed to the important Goal of enhanced understanding leading to world peace; and WHEREAS, Ms. Simard's accomplishment reflects favorably on her as an individual, and reflects positively on Chesterfield County; and WHEREAS, it is appropriate to recognize this significant accomplishment. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 22nd day of June 2005, publicly recognizes the superior achievements of Ms. Ashley Simard, congratulates her on being selected as a first-place winner in the International Peace Project, and wishes her continued success in all her endeavors. 000 .9 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~ Date: June 221 2005 Item Number: 14.B. Subiect: Resolution Recognizing the Achievements of the Problem Solvers Teams from Manchester Middle School County Administrator's Comments: County Administrator: Board Action Requested: Mr. Barber requests that the Board of Supervisors adopt this resolution recognizing the achievements of the Problem Solvers teams from Manchester Middle School. Summary of Information' This resolution will recognize the achievements of the Problem Solvers teams from Manchester Middle School. Preparer:: Donald J. Kappel Title: Director, Public Affairs Attachments: Yes ~-~ No 000,p.p,0 RECOGNIZING MANCHESTER MIDDLE SCHOOL'S FUTURE PROBLEM SOLVING TEAMS WHEREAS, in April 2005, the Manchester Middle School Future Problem Solvers competed at the State Bowl held at Powhatan High School; and WHEREAS, the Manchester students acquitted themselves well, earning a variety of awards; and WHEREAS, for presentation of the ActiOn Plan in the seventh and eighth grade category, First Place was awarded to Caroline Kellis, Anne Hermes, Stefanie Mahaboob and Megan O'Donnell; and WHEREAS, Second Place was awarded to Christine Golden, Colin Mason, Kelsey Huffer and Jacob Shaffer; and WHEREAS, Third Place was awarded to the team of John Kimbriel, Haley Barber and Caitlin Rotchford; and WHEREAS, Honorable Mention went to Abbie Pettigrew, Alex Lombardi, Amanda Scott and Carolyn Emery; and WHEREAS, for the Competition Booklet, Virginia Blanton, Matt Henderson, Chris Frantel and Emma England won First Place, and Casey Cordrey, Kyle Jansen, Ben Roble and Hannah Staton earned the Third Place award; and WHEREAS, the First Place team traveled to the University of Kentucky earlier this month to represent the state of Virginia at the International Conference; and WHEREAS, Honorable Mention for the team booklet went to the team of Sara Bachouros, Tucker Matthews, Alex Schmid and Maura Mays; to the team of Tori Bednar, Daniel Miranian, Stephanie Hubbard and Riley Wilson; to the team of Mitch Caudill, Justin Nyczepir, Ed Winsor and Eric Sawchak; and to the team of Cara Herchenrother, Kelsey Tetsworth, Emily Via and Jessica Short; and WHEREAS, in the Individual Competition, Jack Newton received the First Place award and also competed at the International Conference; and WHEREAS, Honorable Mention in the Individual Competition went to Rachel Tilghman; and WHEREAS, eighth grader Alex Lombardi, nominated by teammate Abbie Pettigrew, won the special George Wythe Medallion, awarded to one student per age division for teamwork; and WHEREAS, the sixth grade First Place award for Presentation of the Action Plan was presented to Andrew Bosch, Patrick Crean, Sean Alexander and Eric Most; the Second Place award to Mattea Falk, Holly Brown, April Smith, John Martin and Alex Trumble; and the Third Place award to Abby Badura, Alex Beall, David Salay and Chris Zoghby; and 00022 NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 22nd day of June 2005, publicly congratulates all the winners and extends best wishes for continued success in all their future endeavors. 000222 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: June 22, 2004 Item Number: 16. Subiect: Citizen Request to Address the Board Under "Hearings of Citizens on Unscheduled Matters" County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: Mr. C. L. Morrissette has requested the opportunity to speak regarding "using zoning ordinances as a tool to constantly increase taxes and do away with affordable housing." (See attached letter.) Preparer: Steven L. Micas Attachments: Title: County Attorney 0800:69225.1 No # 000228 C. L. Morrissette, Jr. 12301 Beach Rd. Chesterfield, VA 23838 June 8, 2005 To: Chesterfield County Board of Supervisors This is a formal request to be on the agenda to be heard at the next meeting, in order to make my grievances known to the public. It is my belief that Chesterfield County is using zoning ordinances as a tool to constantly increase taxes and do away with affordable housing. I would also like to discuss the County's total and absolute misuse of power. The Code of VA 15.2 wilt be referenced in my comments. I am sure this will be a highly publicized event throughout the state of Virginia because of my past reputation. Each Board member will be questioned as to whether they are communicating on electronic devices with each other concerning matters that should first be heard public so as not to influence the outcome of a heating. I will be calling all the Board Members a bunch of self serving liars and challenge them to take a polygraph test with ten questions to prove me wrong. It is also my belief that the County Administrator is a major contributor to this corrupt system that would make Judge Dillon turn over in his grave. My presentation should not take more than thirty minutes. I am also requesting to be heard at every meeting for ten minutes for the next six months or until I see these civil rights violations corrected. Please notify me of the date and time that I will be heard. I am forwarding a copy of this request to every newspaper in the State of Virginia. Si~ncerely, C. L. Morrissette, Jr. ooo;e;e4 OFFIC~' OF THE Cou NTY ATTORNEY COUNTY OF CHESTERFIELD P. O. Box 40 9901 LoRI ROAD, SUITE 503 CH~ST~-~FI~LD, ~rIROINIA 2883~-0040 TELEPHONE (804) 74~8-149f FACSIMILE (804) 717-6297 JNTERNET: countyattorneyOchesterfield.gov STEVEN L. MIC~ COUNTY ATTORNEY ,JEFFREY L. MINCK$ DEPUTY COUNT~ ATTORNEY STYLIAN I~. PARTH£MO$ MICHAEL S. J. CNERNAU SR. A~$T, COUNTY ATTORNEYS MICHAEL [~. KOZAK DAVID W, ROBINSON TARA A. MCGEE ASSISTANT COUNTY ATTORNEYS June 15, 2005 C. L. Morrissette, Jr. 12301 Beach Road Chesterfield, VA 23838 Re: Request to Address the Board of Supervisors Dear Mr. Morrisette: Your letter dated June 8, 2005 to the Board of Supervisors requests the oppommity, in part, to speak regarding your belief that "Chesterfield County is using zoning ordinances as a tool to constantly increase taxes and do away with affordable housing." In addition, your letter makes certain personal attacks on the Board of Supervisors and the County Administrator. Please be advised that you are now scheduled to speak at the evening session of the Board of supervisors on June 22, 2005 for a maximum of five minutes solely on your belief that "Chesterfield County is using zoning ordinances as a tool to constantly increase taxes and do away with affordable housing." You may not address any of the other matters in your letter because § 6Ed) of the Board's policies prohibits personal attacks by speakers under the "citizen comments" section. If you believe that any legal rights of yours have been violated by the Board of Supervisors, you should contact a private attorney. Sincerely, Steven L. Micas County Attorney cc: The Honorable Edward B. Barber, Supervisors, Midlothian District [~a Elko, Clerk to the Board of Supervisors 0800:69228. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 4 Meetin~ Date: June 22, 2005 Item Number: 1,1,.A. Subiect: Public Hearing to Consider an Ordinance to Establish the "Beckham Drive Sewer Assessment District" for 4 Lots in the Englewood Subdivision County Administrator's Comments: County Administrator: Board Action Requested: Staff requests that the Board of Supervisors adopt the attached ordinance to establish the ~Beckham Drive Sewer Assessment District", appropriate funds in the amount of $40,500.00 for the project from the sewer fund balance, and set interest rate based on the index of average yield on United States Treasury securities adjusted to a constant maturity of one year as made available by the Federal Reserve Bank at the time the assessment ordinance is adopted. Summary of Information: On October 22, 2003 the Board of Supervisors created the 24-1ot "Englewood Sewer Assessment District". That sewer line extension is currently under construction. The Utilities Department has received a request to create an assessment district for an additional four (4) lots. This will necessitate deviating from the County's design/construction specifications to allow less than the normal minimum ground cover over a sewer line, and will require lowering an existing water line. Three (3) of the four property owners support creation of the assessment district. A public hearing was held on May 25, 2005. One property owner spoke in opposition, citing no problems with an existing septic system since repairs were done about 5 years ago. The Board postponed action on the matter until their June 22, 2005 meeting, and requested that the Utilities Department provide the Board with information regarding the current conditions of the existing septic systems and options, other than the assessment district, that the property owners may have investigated. In response to the Board's request Utilities Department staff contacted each of the property owners to determine if they had experienced problems with their septic systems and to arrange for inspections by the Health Department. Preparer: Craig S. Bryant Attachments: Yes ~ No Title: Director of Utilities 000226 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 4 o o o 9416 Beckham Drive Mrs. Apperson indicated she has experienced no problems with her septic system. Health Department records indicate the septic tank was last pumped out on 11/15/2000. An inspection was performed and the system was found to be functioning properly. The site was evaluated for installation of a new system and the estimated cost is $8,950. 9417 Beckham Drive Mr. Andes indicated that he has his system pumped out frequently, usually every 6 months to 1 year. He also said that there has been an occasion where the effluent has come out of the tank. He says that no two people take showers at the same time and everyone in the family is very cautious not to overload the system. He looked into alternatives and was given a price of $14,000 to install a low-pressure mound system, but opted not to pursue this alternative because of aesthetics since it would be in the front of the house. He also said that the life expectancy of such a system could be only 3-5 years. Health Department records indicate the system was last pumped out on 7/31/2000. An inspection was performed and the system was found to be functioning properly. The site was evaluated for installation of a new system and the estimated cost is $7,450. 9427 Beckham Drive Mrs. Ott indicated she had experienced a problem with roots in her septic system about three years ago, which was corrected. When a survey was conducted to determine if her property could be served by an extension of the public sewer line the septic tank was found to be full and the tank was pumped. The Health Department performed an inspection and found the system to be functioning properly. There was no record of the septic system having been previously pumped. The site was evaluated for installation of a new septic/drainfield system and the estimated cost is $20,350. 9426 Beckham Drive Ms. Harwell previously indicated that her system had been repaired in the past few years and the system was functioning properly so inspection by the Health Department was not requested. oooee? CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 3 of 4 If an assessment district is created, the County will initially pay all engineering, construction and other costs to extend a public sewer line that will serve 9416, 9417, 9426 and 9427 Beckham Drive. The sewer assessment on each lot may be paid in a lump sum or over a 20-year period in semi-annual installments. Property owners, who occupy a home within the assessment district, and who are aged 65 or over, may qualify to have their assessment payments deferred until ownership changes. The property owners will also pay interest at a rate, which will be the index of average yield on United States Treasury securities adjusted to a constant maturity of one year, as made available by the Federal Reserve Bank at the time the assessment ordinance is adopted. A lien in the total amount of the assessment for each property will be recorded. The total estimated cost for the additional sewer line extension is $40,500.00. The proposed ~Beckham Drive Sewer Assessment District" would include four (4) lots, with the assessment per lot being $10,125.00. Of the four property owners, three (75%) are in support and one (25%) is in opposition. In order for the Board to create the ~Beckham Drive Sewer Assessment District", at least 2/3 members (4 out of 5) must be in favor of adopting the attached ordinance. A map of the proposed assessment district, and a list of the property owners and assessments are also attached. 000; ,8 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 4 of 4 Meetin.q Date: June 227 2005 Budget and Management Comments: The Board held a public hearing on May 25, 2005 to consider an ordinance to establish a sewer assessment district on Beckham Drive. The item was deferred to June 22, 2005 by the Board of Supervisors at the May 27th meeting. This item also requests that the Board authorize the appropriation of funds in the amount of $40,500 for the sewer line extension project and set an interest rate at the index of average yield on United States Treasury Securities adjusted to a constant maturity of one year as made available by the Federal Reserve Bank at the time the assessment ordinance is adopted. Funding in the amount of $40,500 is available in the Sewer fund balance to complete the sewer line extension project. Preparer: Rebecca T. Dickson Title: Director, Budget and Manaqement 000229 AN ORDINANCE CREATING THE BECKHAM DRIVE SPECIAL TAX OR ASSESSMENT SEWER DISTRICT, IMPOSING ASSESSMENT AGAINST LAND OWNERS IN THE DISTRICT AND PROVIDING FOR SUSPENSION OF PAYMENT FOR CERTAIN ELDERLY OWNERS BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That the Beckham Drive Special Tax or Assessment Sewer District is created as follows: Section 1. Definitions. In the context of this ordinance, the following words shall have the following meaning: District: The Beckham Drive Special Tax or Assessment Sewer District. Map of the District: The map entitled "Beckham Drive Sewer Assessment District" prepared by the County Department of Utilities, which map is on file with the director of utilities. Section 2. Establishment of the Beckham Drive Special Tax or Assessment Sewer District. Pursuant to Code of Virginia, Section 15.2-2404 et seq., there is hereby created in the county the Beckham Drive Special Tax or Assessment Sewer District. The area of the district shall be and the same is hereby fixed within the boundaries depicted on the map of the district. Section 3. Construction of certain sewer facilities in and adjacent to the district. The utilities department shall cause to be constructed in and adjacent to the district the sewer line and appurtenant facilities depicted on the map of the district. Section 4. Taxes or assessments upon owners of property located within the district. The cost of construction of the sewer line and appurtenant facilities located within the district shall be apportioned among the owners of property abutting the sewer line. The amount of the tax or assessment charged to each such owner shall be one fourth (1/4) of the total cost of the improvements constructed within the district, including the legal, financial and other directly attributable costs incurred by the County. The one fourth (1/4) charge shall be assessed against each lot located in the district. The amount finally taxed or assessed against each landowner shall be reported to the treasurer as soon as practicable after completion of the sewer line and appurtenant facilities located within the district, and the treasurer shall enter the same as provided for other taxes. Section 5. Installment payment of assessments. Any person against whom an assessment provided for in this article has been finally made shall pay the full amount of the assessment provided for in this article, on the due date of the first tax bill on which such assessment is shown. In no event, however, shall any part of the assessment be due prior to the completion of the sewer line and appurtenant facilities constructed pursuant to this article. As an alternative to payment as provided above, a person against whom an assessment provided for in this article has been made may pay such assessment in forty (40) equal 000;830 semiannual principal installments over a period of twenty (20) years, together with simple interest on the unpaid principal balance at an annual rate equal to the index of average yield on United States Treasury Securities adjusted to a constant maturity of one year as made available by the Federal Reserve Bank on the date when this ordinance was adopted. The first of such installments shall be due on and interest on the unpaid principal balance shall accrue from the date on which the full amount of the assessment would otherwise have been due as provided above. Section 6. Suspension of payment of assessments. Payment of assessments otherwise due under this ordinance shall be suspended for any owner who owned property on the day the ordinance creating the assessment district was adopted and who occupies a residential building located on the property and is 65 years of age or older. However when the property is no longer occupied by a person who is 65 years of age or older or is conveyed to another person or persons, irrespective of the age of the person or persons to whom the property is conveyed, the suspension of payments shall cease and the entire assessment, including accrued interest, shall be immediately due and payable. It shall be the obligation of any such owner to provide a driver's license or other photo identification establishing proof of age satisfactory to the director of utilities in order for such suspension to become effective. Section 7. This ordinance shall not be set out in the County Code but shall be kept on file in the office of the director of utilities. (2) This ordinance shall be in effect immediately upon its adoption. 00023 . BECKHAM DRIVE SEWER ASSESSMENT DISTRICT 2502 2500 2440 \ 2450 2448 9514 9505 9528 9523 9504 9447 9520 2324 9446 9429 9512 2332 9436 9427 3 9504 I / / 243O 9426 9417 9422 2333 9416 94O7 2300 2252 2420 9406 2431 2421 2411 ! / 2401 9320 9310 CEDAR CREST 9311 9309 D Proposed Assessment District Proposed Manhole Proposed Wastewater ]Proposed Parcels for Assessment District Chesterfield County Department of Utilities 1 inch equals 125 feet 000282 BECKHAM DRIVE SEWER ASSESSMENT DISTRICT D Proposed Assessment Dislrict Proposed Manhole Proposed Wastewater [~ Proposed Parcels for Assessment District Chesterfield County Department of Utilities 1 inch equals 400 feet 000;888 {This is R O. Box Richmond, Virginia 23293~000~ ~de ~/ t 5/2005 ? l ~scription 'F/:~ K F Nr{}T](;RTAKR NOTICR THAT THR R©AR D (} 2 0,, x 54(}{J ~_~¢}{1 44 Media General O~peratie~s, Ir~c Publisher of TiMES-DiSPATCH 06/08/2005 06/15/2005 News~ ~r refem nco: Sworn to and subscribed before me th~s _ 2084661 ~ate of ¥~rginia C~y of Richmond My Commission expires THANK YOU CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meetin~ Date: June 22, 2005 Item Number: I'~,B. Subject: Public Hearing to Consider the FY2006 Secondary Road Improvement Budget County Administrator's Comments: County Administrator: Board Action Requested: A public hearing is scheduled for June 22, 2005, to consider the Virginia Department of Transportation (VDOT) FY06 Secondary Road Improvement Budget for Chesterfield County. Summaryoflnformation: VDOT has requested the county to approve their proposed FY06 Secondary Road Improvement Budget. The budget identifies the specific secondary road improvement allocations for the fiscal year. VDOT asks the Board of Supervisors to approve a budget each year. VDOT estimates $6,353,152 will be available for secondary road improvements in FY06. Proposed projects for the FY06 budget are shown on Attachments A and B. These projects represent the implementation of the second year of the Six-Year Improvement Plan adopted by the Board in June 2004. Staff is currently updating the Six-Year Improvement Plan and will present the Plan for the Board's consideration later this fall after VDOT publishes the final six year projected allocations. (Continued on page 2) Preparer: R.J.McCracken Title: Director of Transportation agen601 Attachments: Yes No #000 34 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Recommendation: approving VDOT's presented. Staff recommends the adoption of the attached resolution proposed FY06 Secondary Road Improvement Budget as District: Countywide 000Z85 WHEREAS, the Virginia Department of Transportation (VDOT) has submitted its proposed FY2005-2006 Secondary Road Improvement Budget to the County; and WHEREAS, the FY2005-2006 budget represents the implementation of the second year of VDOT's Six-Year Improvement Plan adopted by the Board in 2004. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors approves the FY2005-2006 Secondary Road Improvement Budget as presented by VDOT. 000 36 PROPOSED FY 06 SECONDARY ROAD IMPROVEMENT BUDGET PROJECT FROM TO DESCRIPTION ALLOCATION COUNTYWIDE TRAFFIC SERVICES COUNTYWIDE PREL ENGR COUNTYWIDE RIGHT OF WAY ENGR COUNTYWIDE ENTRANCE PIPES OLD BUCKINGHAM RD OLD BUCKINGHAM RD HICKORY RD DUNDAS RD FOREST HILL AVE FOREST HILL AVE MATOACA RD HALLOWAY AVE LAKEVIEW RD BAILEY BRIDGE RD QUALLA RD SPRING RUN RD BAILEY BRIDGE RD NEWBYS BRIDGE RD RHODES LANE WOOLRIDGE ROAD BRANDERS BRIDGE RD BEULAH RD COURTHOUSE ROAD VARIOUS LOCATIONS VARIOUS LOCATIONS VARIOUS LOCATIONS VARIOUS LOCATIONS MILL FOREST DR UNISON DRIVE SOUTHLAWN AVE STRATHMORE RD BUFORD RD BUFORD RD WOODPECKER RD MATOACA MIDDLE SCHOOL WOODPECKER RD DEER RUN DR BELCHERWOOD RD MCENNALLY RD CLAYPOINT RD WALMSLEY BLVD 0.5 MI. S. WOODPECKER RD CURVE S. OF CROWN POINT N. OF WHITEHOUSE RD CURVE AT MASON WOODS ROUTE 360 OLDE COALMINE RD INTERSECTION OLDTOWN CREEK INTERSECTION INTERSECTION INTERSECTION INTERSECTION MATOACA PARK INTERSECTION SPRING RUN RD INTERSECTION BAILEY BRIDGE RD MANCHESTER H.S. FALLING CREEK BR 0.7 MI. W. SANDYFORD RD INTERSECTION MISC $158,458 MISC $144,000 MISC $60,000 MlSC $124,000 IMPROVE 2 LANE $606,624 TURN LANES $208,539 REALIGNMENT $101,715 TURN LANES $429,417 STREET LIGHTS $49,229 SIDEWALK $319,570 TURN LANES $491,200 CURB/SIDEWALKS $63,356 TURN LANES $185,450 SHOULDERS $21,600 IMPROVE CURVE $3,290 REALIGN CURVES $1,000,000 IMPROVE 2 LANE $1,400,000 IMPROVE 2 LANE $364,460 PAVE GRAVEL RD $44,499 IMPROVE CURVE $59,150 IMPROVE CURVE $58,445 SHOULDERS $76,400 RIGHT TURN LANE $383,750 TOTAL $6,353,152 NEWCOMB/6 YR06-1 l/FY06/FY 06 BUDGET 5/12/2005 ATTACHMENT A 000; ,37 Proposed FY06 Secondary Road Improvement Budget Old Buckingham Road I Bailey Bridge Road VVoolridge Road j Forest Hill Avenue/Buford Road Courthouse Road/Route 360 I Newby's Bridge Road j Dundas Road/Strathmore Road Beulah Road ISpnng Run Road Bailey Bndge (Deer Run) IQualla Road Rhodes Lane Matoaca Road/Woodpecker Road Branders Bridge Road 1 Lakeview Road/Woodpecker Road Hickory Road I I Halloway Avenue ] ATTACHMENT B 000238 ?~ O~ 8o× 85333 Richmond, V]~i~ia 2~93~01 i¢~edia General O~ Publisher of THE RICHMOND This is to certify that the a~ached TAiE'~] NOTICE TH'AT WaS published ~y Richmond ~mes*Dis~ich, Inc, i~ the City Richmond, State of VbcRia, on the foll~wi~e dates: 06/08/2005 06/15/2005 HERE The first irlsertier~ bein§ §ivem .. Newspa~r referer~ce: 2084696 Sworn tO and subscribed before e×pi~es CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 3 Meetin~l Date: June 22, 2005 Item Number: 13,C. Subject: Hold a Public Hearing to Revise FY2005 School Board Capital Improvement Plan Appropriations County Administrator's Comments: q~?c~,/..,~.~'~c,~. County Administrator: Board Action Requested: The School Board requests the Board of Supervisors to hold a public hearing to increase the appropriations in the School Capital Improvements fund by $1,421,500. Summary of Information: On March 23, 2004 the School Board approved the FY2005 School Capital Improvement Program totaling $22,154,200, including the use of General Obligation Debt, subject to passage of the 2004 bond referendum ($11,906,400), cash proffers ($2,604,800), and CIP reserve ($7,643,000). At mid-year, several changes were made increasing appropriation by $1,524,163 primarily due to inclusion of the State Education Technology Initiative funds. This review addresses several other adjustments needed at this time. Preparer: Billy K. Cannaday, Jr., Ed.D. Title: Superintendent Attachments: -~No # 000289 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 3 1. The Board of Supervisors authorized the County Administrator to proceed with the addition of an emergency shelter at the Cosby Road High School. Through County Emergency Management Services, a federal grant in the amount of $450,000 has been made available for this project. An additional $150,000 will be transferred from the County CIP Reserve, providing total funding of $600,000 at this time. Additional funds, if necessary, will be transferred from the County CIP Reserve during FY2006. 2. The Department of Education has notified CCPS that $821,500 of state construction funds are available in FY2005. Of this amount, $200,000 is required to complete the land purchase for the New Clover Hill High School. The remaining $621,500 is recommended for allocation to the Cosby Road High School project, allowing School CIP Reserve funds in that project to be transferred to high school security projects. 3. The field house projects at Monacan High and Midlothian High are now complete. Balances in those projects ($134,928) are from cash proffer funds. These funds will be transferred to the high school security projects and used for Monacan High School. The revisions described above are summarized on Attachment A and result in an increase to the School Capital Improvement Fund of $1,421,500. Following approval of these revisions, all projects are balanced within their current funding levels. 000 40 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 3 of 3 Meeting Date: June 22, 2005 Budget and Management Comments: This date was set to hold a public hearing to increase appropriations in the School Capital Improvements Fund by $1,421,500 which addresses needs in several school projects. A federal grant in the amount of $450,000 has been received to partially offset the cost of changes required to allow the new Cosby Road High School to become an emergency shelter. Additionally the County will be transferring $150,000 from the County's Reserve for Capital Projects at FY2005 year-end to assist in funding this change. Any difference needed from the County for completion of the emergency shelter would be addressed during FY2006. The Department of Education has awarded Chesterfield County Schools $821,500 of state construction funds in FY2005. Funds in the amount of $200,000 will be used to assist in the new Clover Hill High School land purchase. The remaining $621,500 will be allocated to the new Cosby Road High School. The state construction money will free up School Capital Improvement Reserve funds in the Cosby Road High School Project that will be transferred and used to begin security enhancement projects at high school sites. Additionally, the field house projects at Monacan and Midlothian High Schools are complete and the balance of $134,928 from cash proffers will be transferred to the high school security project for Monacan. Preparer: Rebecca T. Dickson Title: Director, Budget and Mana,qement 00024 1. New Facilities New Elem Bermuda New Elem 360 West New Middle - Clover Hill New Middle - Bermuda New Matoaca High School New Clover Hill High School New Cosby Road High School Total New Facilities Renovations Bon Air Elementary Renovations J A Chalkley Renovations C. E. Curtis Elem Renov/Cafe & Gym Falling Creek Elem Renovations Grange Hall Elem Renovations Greenfield Elem Renovations J G Hening Renovations Bailey Bridge Middle School Chester Middle Renovations Clover Hill High Renovations Manchester HS Renovations Meadowbrook HS Renovations Midlothian Field House Monacan HS Field House Thomas Dale High Renovations Technical Center Renovations Total Renovations Food Service Projects: Bellwood FS Renovations Bon Air FS Renovations Chalkley FS Renovations Crestwood FS Renovations Curtis FS Renovations Davis FS Renvoations F C Elem FS Renovations Gordon Elem FS Renovations Grange Hall Elem FS Renovations Harrowgate FS Renovations Hening FS Renovations Watkins FS Renvoations Bailey Bridge MS FS Renovations Carver Middle FS Renovations Chester MS FS Renovations Falling Creek Middle FS Renovations Manchester Middle FS Renovations Midlothian Middle FS Renovations Robious Middle FS Renovations Salem Middle FS Renovations Swift Creek Middle FS Renovations Perrymont Road FS Renovations Clover Hill HS FS Renovations James River HS FS Renovations Manchester HS FS Renovations Matoaca HS FS Renovations Meadowbrook HS FS Renovations Midlothian HS FS Renovations Monacan HS FS Renovations Chesterfield Comm HS FS Renov Total Food Service Projects Supervision/Debt/Other Supervision & Contingency School CIP Debt Transfer Parks & Recreation Maintenance School Maintenance Spring Run Elem/Hensley Road High School Security Bailey Bridge Middle Technology Carver Middle Technology Falling Creek Middle Technology Manchester Middle Technology Matoaca Middle Technology Midlothian Middle Technology Providence Middle Technology Robious Middle Technology Salem Middle Technology Swift Creek Middle Technology Perrymont Road Middle Technology Technology Computer Replacement Technology Infrastructure & Equipment Total Supervision/Debt/Other TOTAL ALL SCHOOL ClP PROJECTS CHESTERFIELD COUNTY PUBLIC SCHOOLS SCHOOL CIP PROJECT REPORT CURRENT STATUS (as of March 31, 2005) Beginning Current Revised Needs FY05 Budget Budget Bud.qet 2,500,000 2,500,000 2,500,000 2,500,000 2,500,000 2,500,000 3,500,000 2,400,000 2,400,000 3,500,000 2,400,000 2,400,000 48,865,216 49,225,216 49,225,216 998,742 7,198,742 7,398,742 60,464,328 57,009,328 57,775,828 122,328,286 # 123,233,286 124,199,786 Surplus (Deficit) 0 0 0 0 0 (200,000) (766,500) (966,500) 500,000 500,000 500,000 0 5,578,943 5,577,066 5,577,066 0 3,602,458 3,602,458 3,602,458 0 500,000 500,000 500,000 0 4,224,845 4,224,845 4,224,845 0 5,722,519 5,722,519 5,722,519 0 2,325,000 2,325,000 2,325,000 0 5,180,176 5,180,176 5,180,176 0 10,625,341 10,627,218 10,627,218 0 359,067 359,067 359,067 0 4,779,725 3,779,725 3,779,725 0 37,415,741 37,415,741 37,415,741 0 1,000,000 931,390 862,780 68,610 999,263 932,945 866,627 66,318 32,075,882 32,075,882 32,075,882 0 8,431,500 8,431,500 8,431,500 0 122,820,459 121,685,531 121,550,603 134,928 184,500 184,700 184,700 85,600 83,740 83,740 98,221 104,747 104,747 80,019 81,519 81,519 60,115 61,213 61,213 77,110 79,110 79,110 50,600 50,700 50,700 69,300 66,300 66,300 400,000 483,000 483,000 200,337 201,850 201,850 0 83,252 83,252 84,800 84,800 84,800 76,263 86,263 86,263 0 8,500 8,500 250,000 269,647 269,647 70,662 70,662 70,662 83,500 83,500 83,500 68,500 68,500 68,500 201,802 201,802 201,802 161,171 161,171 161,171 175,000 225,000 225,000 21,000 21,000 21,000 355,275 355,275 355,275 156,092 156,092 156,092 119,548 119,548 119,548 80,000 42,887 42,887 116,457 25,632 25,632 239,537 239,541 239,541 80,437 80,457 80,457 ~ 40,847 40,847 3,645,848 3,821,255 3,821,255 9,443,623 9,443,623 9,443,623 0 8,893,550 8,893,550 8,893,550 0 574,800 732,014 732,014 0 16,090,838 17,422,424 17,422,424 0 254,209 254,209 254,209 0 0 589,928 1,179,856 (589,928) 0 250,000 250,000 0 189,974 174,974 174,974 0 0 250,000 250,000 0 0 280,000 280,000 0 405,000 231,768 231,768 0 0 280,000 280,000 0 0 105,000 105,000 0 131,100 117,789 117,789 0 128,100 114,043 114,043 0 0 250,000 250,000 0 0 150,000 150,000 0 ~ 3,250,000 3,250,000 ~ 916461873 12,191,073 121191,073 ~ 45,758,067 54,980,395 55,570,323 (589,928} $294,552,659 $303,720,466 $305,141,966 ($1,421,500) Attachment A-1 Status New project New project New project New project In progress In progress In progress New project In progress Complete New project Complete in progress In progress In progress In progress Complete In progress In progress In progress In progress Complete In progress Com 31ere Com 31ete Com 31ete Com 31ete Corn 31ete Com 31ete Com 31ete Com 31ete Com 31ete Com 3Jete Corn 31ete Com 31ete Com ~[ete Corn ~lete Con' ~lete Con" dete Con` dete Con' dete Con' dete Con` ~lete Corr ~lete Delayed Complete Complete Complete Complete Complete Complete Complete Complete In progress in progress in progress in progress In progress New Project New project In progress New project New project In progress New project In progress In progress In progress New project New project In progress In progress 000;84;8 New Facilities New Elem Bermuda New Elem 360 West New Middle - Clover Hill New Middle - Bermuda New Matoaca High School New Clover Hill High School New Cosby Road High School Total New Facilities Renovations Bon Air Elementary Renovations J A Chalkley Renovations C. E. Curtis Eiem Renov/Cafe & Gym Falling Creek Bern Renovations Grange Hall Elem Renovations Greenfield Elem Renovations J G Hening Renovations Bailey Bridge Middle School Chester Middle Renovations Clover Hill High Renovations Manchester HS Renovations Meadowbrook HS Renovations Midlothian Field House Monacan HS Field House Thomas Dale High Renovations Technical Center Renovations Total Renovations Food Service Projects: Bellwood FS Renovations Bon Air FS Renovations Chalkley FS Renovations Crestwood FS Renovations Curtis FS Renovations Davis FS Renvoations F C Elem FS Renovations Gordon Elem FS Renovations Grange Hall Elem FS Renovations Harrowgate FS Renovations Hening FS Renovations Watkins FS Renvoations Bailey Bridge MS FS Renovations Carver Middle FS Renovations Chester MS FS Renovations Falling Creek Middle FS Renovations Manchester Middle FS Renovations Midlothian Middle FS Renovations Robious Middle FS Renovations Salem Middle FS Renovations Swift Creek Middle FS Renovations Perrymont Road FS Renovations Clover Hill HS FS Renovations James River HS FS Renovations Manchester HS FS Renovations Matoaca HS FS Renovations Meadowbrook HS FS Renovations Midlothian HS FS Renovations Monacan HS FS Renovations Chesterfield Comm HS FS Renov Total Food Service Projects Supervision/Debt/Other Supervision & Contingency School CIP Debt Transfer Parks & Recreation Maintenance School Maintenance Spring Run Elem/Hensley Road High School Security Bailey Bridge Middle Technology Carver Middle Technology Falling Creek Middle Technology Manchester Middle Technology Matoaca Middle Technology Midlothian Middle Technology Providence Middle Technology Robious Middle Technology Salem Middle Technology Swift Creek Middle Technology Perrymont Road Middle Technology Technology Computer Replacement Technology Infrastructure & Equipment Total Supervision/Debt/Other TOTAL ALL SCHOOL CIP PROJECTS CHESTERFIELD COUNTY PUBLIC SCHOOLS SCHOOL CIP PROJECT REPORT RECOMMENDED REVISIONS Cash CIP State Gov County Proffers Reserve Tech & CIP CIP Reserve 200,000 (455,000) 621,500 150,000 (455,000) 821,500 150,000 0 (66,318) _0 (66,318) (68,610) County EMS Grant 66,318 523,610 450,000 450,000 (68,610) 0 # 0 0 66,318 523,610 9 ¢ ~ $0 $0 $821,500 $150,000 $450,000 Attachment A-2 Total Revisions o o o o o 200,000 766,500 966,500 o o o o o o o o o o o o (68,610) (66,318) 0 (134,928) o o o o o 589,928 o o o o o o o o o o o o o 589,928 $1,421,5oo 000;848 New Facilities New Elem Bermuda New Elem 360 West New Middle - Clover Hill New Middle - Bermuda New Matoaca High School New Clover Hill High School New Cosby Road High School Total New Facilities Renovations Bon Air Elementary Renovations J A Chalkley Renovations C. E. Curtis Elem Renov/Cafe & Gym Falling Creek Elem Renovations Grange Hall Elem Renovations Greenfield Elem Renovations J G Hening Renovations Bailey Bridge Middle School Chester Middle Renovations Clover Hill High Renovations Manchester HS Renovations Meadowbrook HS Renovations Midlothian Field House Monacan HS Field House Thomas Dale High Renovations Technical Center Renovations Total Renovations Food Service Projects: BeJIwood FS Renovations Bon Air FS Renovations Chalkley FS Renovations Crestwood FS Renovations Curtis FS Renovations Davis FS Renvoations F C Elem FS Renovations Gordon Eiem FS Renovations Grange Hall Elem FS Renovations Harrowgate FS Renovations Hening FS Renovations Watkins FS Renvoations Bailey Bridge MS FS Renovations Carver Middle FS Renovations Chester MS FS Renovations Falling Creek Middle FS Renovations Manchester Middle FS Renovations Midlothian Middle FS Renovations Robious Middle FS Renovations Salem Middle FS Renovations Swift Creek Middle FS Renovations Perrymont Road FS Renovations Clover Hill HS FS Renovations James River HS FS Renovations Manchester HS FS Renovations Matoaca HS FS Renovations Meadowbrook HS FS Renovations Midlothian HS FS Renovations Monacan HS FS Renovations Chesterfield Comm HS FS Renov Total Food Service Projects Supervision/Debt/Other Supervision & Contingency School CIP Debt Transfer Parks & Recreation Maintenance School Maintenance Spring Run Elem/Hensley Road High School Security Bailey Bridge Middle Technology Carver Middle Technology Failing Creek Middle Technology Manchester Middle Technology Matoaca Middle Technology Mid[othian Middle Technology Providence Middle Technology Rob[ous Middle Technology Salem Middle Technology Swift Creek Middle Technology Perrymont Road Middle Technology Technology Computer Replacement Technology Infrastructure & Equipment Total Supervision/Debt/Other TOTAL ALL SCHOOL CIP PROJECTS CHESTERFIELD COUNTY PUBLIC SCHOOLS SCHOOL CIP PROJECT REPORT EFFECT OF RECOMMENDED REVISIONS Revised Budget Surplus w/Adjustments (Deficit) 2,500,000 0 2,500,000 0 2,400,000 0 2,400,000 0 49,225,216 0 7,398,742 0 57,775,828 0 124,199,786 0 500,000 0 5,577,066 0 3,602,458 0 500,000 0 4,224,845 0 5,722,519 0 2,325,000 0 5,180,176 0 10,627,218 0 359,067 0 3,779,725 0 37,415,741 0 862,780 0 866,627 0 32,075,882 0 8,431,500 0 121,550,603 0 184,700 83,740 104,747 81,519 61,213 79,110 50,700 66,300 483,000 201,850 83,252 84,800 86,263 8,500 269,647 70,662 83,500 68,500 201,802 161,171 225,000 21,000 355,275 156,092 119,548 42,887 25,632 239,541 80,457 401847 3,821,255 9,443,623 8,893,550 732,014 17,422,424 254,209 1,179,856 250,000 174,974 250,000 280,000 231,768 280,000 105,000 117,789 114,043 250,000 150,000 3,250,000 12,191,073 55,570,323 $305,141,966 $0 Attachment A-3 O00244 An Affiliate of A~9di~ Genem] P~ O~ Box 85~3 Richmond, Vir~ir~i~ ~3293~000~ ATTN },INA F.[K© ,D ~7A ~de FA ~{ R N(}TICF PAi~R NOT[CI~ TH A'[ THR ]:~OAR D O 2{}1} x 276 26 Med~a Genera~ Operations, PubJisher of 06/15/2005 News~ ~ r referer~ce: j Sworn te a~d Subscribed before 2096776 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meeting Date: June 22, 2005 Item Number: I"/.D. Subject: Public Hearing to Consider Amending Sections 19-635, 19-636, and 19-637 of the Zoning Ordinance Relating to Offsite Directional Signs and Signs Within Public Rights of Way County Administrator's Comments: County Administrator: Board Action Requested: The Planning Commission and staff recommend that the Board of Supervisors approve this amendment to the Zoning Ordinance. Summary of Information: On April 19, 2004 the Planning Commission held their public hearing on the attached sign ordinance amendments. No one spoke either in favor or in opposition of these amendments. Following their public hearing, the Planning Commission unanimously recommended approval of the enclosed ordinance amendments. The Planning Department has a continuing project to update the zoning and subdivision ordinances in response to the needs of our citizens, the development community and code enforcement activities. Preparer: Kirkland A. Turner Attachments: Title: Director of Planninq C:DATA/AGENDA/2003/JUNE231AMENTS/GOK Yes ~ No )00245 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Summary of proposed sign ordinance amendments (sections 19-635, 19-636 and 19-637) The amendment will make the following changes to offsite directional sign regulations: · Allow these signs for facilities such as nursing homes, assisted living facilities, and large meeting or convention centers. · Limit the use of offsite directional signs to entities that are not located along four lane major arterial highways. The amendment will also prohibit the location of any offsite signs within the public right-of-way, as required by the Virginia Department of Transportation. The amendment also will ensure that residential and business community identification signs obtain a sign permit, and clarify that both of these signs are permitted on either public rights-of-way (subject to VDOT approval), or on private property. 000Z46 AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND RE-ENACTING SECTIONS 19-635, 19-636 AND 19-637 RELATING TO OFFSITE DIRECTIONAL SIGNS AND COMMUNITY IDENTIFICATION SIGNS LOCATED IN PUBLIC RIGHT OF WAY BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Sections 19-635, 19-636 and 19-637 of the Code o£the County of Chesterfield, 1997, as amended, are amended and re-enacted to read as follows: Sec. 19-635. Signs not requiring permits. The following signs may be erected without a sign permit, so long as they comply with the regulations in this chapter: ooo (f) Signs in public rights-of-way if approved by the Virginia Department of Transportation and limited to: (1) Signs posted by or on behalf of a government body. (2) Signs which direct or regulate pedestrian or vehicular traffic. (3) Bus stop signs posted by a public company or a government. (4) Information signs of a public utility regarding its poles, lines, pipes or facilities. Sec. 19-636. Sign design and setback requirements. (a) With the exception of signs permitted to be placed in the right-of-way pursuant to sections 19-635(f)~ and 19-636(e), and 19-637(h), all signs, including directional signs, shall be set back a minimum of 15 feet from all propeay lines, unless a greater setback is specified by conditions of zoning, approved site or subdivision plans, or by this chapter. Sec. 19-637. Limitation on specific signs. 000 000 (d) ig .... ; ..... Offsite directional s ns ~:'-".... a ........ , ............ v ..... r ........... .. ~. histo~c area, train station or ak-'pc= are limited to seven squ~e feet in area and seven feet in total height, and are limited to the following uses: churches, schools, hospitals, parks, libraries, scenic areas, historic areas, train stations, ai~o~s, group care facilities, and meeting or convention halls which exceed 10,000 square feet. Offsite directional signs are not pe~itted for facilities with entrances on an a~e~al that is constructed with four or more lanes. No more than one sign ~ identifying a single place is allowed along any one street. However, on ~ ~ aj l~ ' ~ .o a m er ~efia~n . ....... v .......... . p.an an~ constructed as. with four or mom lanes_ roa~, two 1923:65486.3 3 000247 directional signs may be erected provided there is not more than one on each side of the road. 000 (h) Residential community identification signs. One such sign shall be permitted for each separate street entrance to the community. One such sign shall be permitted on each side of an entrance if both signs are attached to a decorative fence/wall. The sign area allowed is 20 square feet for each 200 dwelling units in subdivisions or residential communities with a guaranteed minimum of 32 square feet and a maximum of 100 square feet. Such signs must be no more than 15 feet in height unless located in a village district, in which case height is limited to seven feet. These signs may be located within the public right of way~ if approved by the Virginia Department of Transportation~ and located within the median strip of the entrance. 000 (v) Non residential or mixed use community identification signs may be located within the public right of way, if approved by the Virginia Department of Transportation, and located within the median strip of the entrance. (2) That this ordinance shall become effective immediately upon adoption. 1923:65486.3 4 000~8 TA before CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meetin~l Date: June 22, 2005 Item Number: I'/.E. Subject: Hold a Public Hearing to Consider the Receipt and Appropriation of $1,883,843.29 in Disaster Recovery Funding from the Federal Emergency Management Agency (FEMA) County Administrator's Comments: County Administrator: Board Action Requested: Hold a public hearing for June 22, 2005 to consider the receipt and appropriation of $1,883,843.29 in disaster recovery funding from the Federal Emergency Management Agency (FEMA) for expenses incurred during Tropical Depression Gaston. Summary of Information: The Department of Utilities has received $1,883,843.29 in federal disaster aid from the Federal Emergency Management Agency (FEMA) to reimburse the department for repairs and clean up made necessary by Tropical Depression Gaston in August of 2004. The recovery dollars received are for repairs to aerial sewer lines at the Falling Creek Boat Marina, Route 1 and Falling Creek (Old Stone Bridge), Cogbill Road at the railroad trestle and Route 10 and Falling Creek. Preparer: Crai,q S. Bwant Title: Director of Utilities Attachments: ~Yes No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meeting Date: June 22, 2005 Bud.qet and Management Comments: This item requests that the Board hold a public hearing to consider the receipt and appropriation of $1,883,843.29 in FEMA disaster aid related to repairs associated with Tropical Depression Gaston. The funding will reimburse the Utility Department for expenses incurred as a result of the storm. Funding has already been received and is available to appropriate. Preparer: Rebecca T. Dickson Title: Director, Budget and Management OO0250 P, O, aox 85~3 R~chmond, Vi~inia 23293.®0t P © ROX loate ~de (}6/15/2005 ] 21 TAHR NOIICRTAKR N(}T~OR THAT THR R(}ARD O (}© × ~.t.00 21S?~. HERE Publisher of 06/15/2005 Newsier reference: 2096779 Sworn to and subscribed before me HIS IS NOT K YOU CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meetin~l Date: June 221 2005 Item Number: I~.F. Subiect: Public Hearing to Consider FY2005 Year End Adjustments County Administrator's Comments: County Administrator: Board Action Requested: Hold a public hearing to consider FY2005 year-end revenue and expenditure adjustments as follows: 1. Appropriate revenues and expenditures for specific programs as well as authorize reallocations among general fund departments and related funds as outlined on Schedule A. 2. Appropriate revenues and expenditures and authorize other adjustments for specific programs and non-general fund departments as outlined on Schedule B. 3. Authorize the County Administrator to reserve and appropriate into FY2006 unspent FY2005 appropriations, contingent upon positive results of operations within individual departments and countywide, as determined by the county's financial audit as outlined on Schedule C. In addition, create two new positions in the Social Services Department in connection with the carryover of funds for the county's child welfare programs. Summary of Information: At the end of each fiscal year, staff requests revisions among appropriation categories consistent with year-end projections of revenues and expenditures. Preparer: Rebecca T. Dickson Title: Director, Budget and Management Attachments: Yc$ -~No 000;85:1. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meeting Date: June 22, 2005 Summary of Information (continued) Each year, most departments reduce their personnel budgets by an amount equal to 4% of their personnel costs. This budgeted reduction assumes attrition (or turnover) within the department. The 4% is based on an expected countywide average with some departments experiencing more and some departments experiencing fewer turnovers. Several departments did not experience the budgeted 4% turnover which has resulted in the need for changes in allocations. In the Management Services area, the budget for the Waste and Resource Recovery department requires adjustment due largely to contract price increases with CVWMA and the expansion of countywide recycling. Buildings and Grounds is requiring an adjustment due primarily to unexpected building repairs and utility costs. The Registrar requires an adjustment due to the dual primary election. The Commonwealth Attorney's budget requires adjustment due primarily to costs associated with prosecuting exceptionally challenging cases. In the Sheriff's budget, overtime, part-time and equipment costs have created the need for an adjustment. In the Human Services area, the Community Transportation budget requires adjustment primarily for costs associated with the transportation vendor's contract. In the Community Development area, Environmental Engineering's budget requires adjustment due to higher than usual overtime for plan reviews and consulting services for the Upper Swift Creek Plan update. Projected expenses for tax relief for the elderly are also expected to exceed the budget and require adjustment. Adjustments are also required for state sales tax and the corresponding transfer to schools. The revised state sales tax estimate for the year results in an increase of $243,540. The School Board took action to reflect this most recent estimate at their May 24, 2005 meeting. Unspent appropriations and revenues over the budget are being utilized to increase appropriations for departments that would otherwise have exceeded budgeted expenditures. In addition, while Cloverleaf Mall is owned by the Industrial Development Authority (IDA), a capital lease agreement between the county and the IDA requires that the operating revenues and expenses be recognized on the county's financial statements. 000ZSZ Schedule A County Departmental Revenue and Expenditure Budget Adjustment., Revenue Expenditures Animal Control Assessor Black History Month Budget & Management Building Inspections Buildings & Grounds Commonwealth Attorney Community Contracts Community Development Admin. Community Transportation Program County Attorney Court Fines Economic Development Emergency Communications Center Environmental Engineering Fire General Services Administration Health IST Juvenile Detention Home Law Library Library Police Printing Center- Copier Costs Probation Regional Jail Registrar Sheriff and Jail Social Services Tax Relief for the Elderly Transportation Treasurer Waste and Resource Recovery Capital Region Airport Cloverleaf Mall- Operating Revenues & Expenses Convention Center- Trans. Occupancy & Donations G.O. Bond- Debt Service Reserves and Transfers State Sales Tax Transfer to Airport Transfer to Comprehensive Services Transfer to Grants $25,500 100,000 39,1 O0 75,000 163,205 86,825 200,000 61,000 200,000 25,000 31,000 100,000 150,000 145,000 155,000 467,300 30O,00O 167,200 1,500,000 240,000 (41,194) 243,540 $70,000 (82,000) 25,500 17,000 36,000 324,206 172,000 9,500 69,000 112,000 54,000 (75,000) (220,000) 251,000 (125,000) 83,000 58,000 (330,000) (225,000) 31,000 37,000 120,000 145,000 20,500 120,000 180,500 244,000 (200,000) 467,300 (95,000) 85,000 460,000 167,200 1,500,000 240,000 (41,194) 516,340 111,000 134,500 (33,876) Total Change $4,433,476 $4,433,476 Notes: Cloverleaf Mall is owned by the IDA; however due to a capital lease agreement the operating revenues and expenditures must be recognized on Chesterfield County financial statements. $250,000 will be re-classified from the Community Development Category to the Debt Service Category for costs associated with the Meadowville Support Agreement. 000253 Schedule B Other Funds - Revenue and Expenditure Budget Adjustments Grants: Community Corrections Landfill Methane Outreach Revenue Expenditures $23,000 $23,000 (33,876) (33,876) Airport: Operating Shortage Phase II Museum Study Special Events Donations 81,000 81,000 30,000 30,000 92,828 92,828 County Capital Projects: Building Security Upgrades Commonwealth Center Trails Debt Interest Earnings Developer Refunds ECC Equipment Falling Creek Park North- Stratton Property Financial System Juvenile Detention Home River's Bend Fire Station Upgrade of Public Meeting Room 100,000 100,000 40,000 40,000 (392,225) (392,225) 54,446 54,446 123,067 123,067 47,800 47,800 484,800 484,800 181,061 181,061 33,492 33,492 25,000 25,000 Vehicle & Communications Maintenance: Fleet 100,000 100,000 $990,394 $990,394 Note: Total Other Funds: $300,000 will be re-classified from the County Maintenance Fund to the County Capital Projects Fund for costs associated with the elevator modernization project. 000254 Schedule C Reserves, Carried Forward and Appropriated into FY2006 Contingent on Individual Item Results of Operations Animal Control- Special Revenues Convention Center- Special Revenues Debt Service- Road Referendum Debt / Other Disability Services Board DUI Fees Employee Benefits Environmental Engineering- BMP Revenue Environmental Engineering- GIS map sales Fire & EMS- Miscellaneous Health- West Nile Virus Program & Indigent Care James River Advisory Council Meadowville Contracts- Debt Service Reserve MH/MR/SA- Infant Program MH/MR/SA- State funds for psychological rehab services Parks & Recreation- Donations Police- Donations Public Safety ClP Reserve Social Services- Child Welfare Programs (Create 2 Positions) Social Services- Housing Program Wellness Program Total $7,900 737,600 3,827,739 3,000 243,800 481,000 195,000 40,000 30,000 44,800 60,000 1,123,200 100,000 109,800 500 25,942 557,154 20,000 59,250 16,000 $7,682,685 Reserves, Carried Forward and Appropriated into FY2006 Individual Reserves Contingent Upon Positive Results of Operations Clerk of Circuit Coud- Compensation Committee on the Future Community Contracts County Administration Economic Development- Meadowville Fire- Compensation Juvenile & Domestic Relations Court- Office Equipment Juvenile Detention Home- FY06 Block Grant Shortfall Parks & Recreation - Replacement Capital Planning- Compensation Police- Joint Training Prior Commitments - FY07 Senior Advocate Telephone- Reserve Transportation- Consultants Waste & Resource Recovery Total $36,000 3,100 5,300 65,000 40,000 200,000 5,000 55,000 53,000 55,000 25,000 4,204,600 2,700 60,000 50,000 30,000 $4,889,700 Other Funds to Be Reserved and Carried Forward and Appropriated into FY2006: Community Corrections Fleet Litter G rant Radio Shop Utilities Youth Group Home Total Other Funds: $51,150 100,000 25,000 350,000 315,000 5,0OO $846,150 000255 209[i434 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Date: 22 2005 Item Number: 16.G. Subject: Public Hearing to Consider Proposed Ordinance Amendments Relating to Real Estate Tax Relief for the Elderly or Disabled Count, Administrator's Comments: County Administrator: Board Action Requested: Hold public hearing and adopt the attached ordinance amendments relating to real estate tax relief for the elderly or disabled Summary of Information: The Board indicated their desire during the FY2006 budget process to grant additional relief to citizens under the real estate tax relief for the elderly or disabled program. As part of the FY2006 budget adoption, the Board included funding to grant additional relief in 2006. The proposed ordinance amendments would increase the household income maximum to $49,600. Accordingly, the income limit for the 25% exemption category would increase from $47,200 to $49,600; the 50% exemption category limit would increase from $43,700 to $46,100; and the 100% exemption category limit would increase from $32,200 to $34,600. The net worth limit would increase to $139,100. The amount of land that can be excluded from the net worth calculation would increase from one acre to the state maximum of ten acres. The annual CPI-U adjustments to income and net worth limitations would be eliminated. Preparer: Rebecca T. Dickson Attachments: Yes [No Title: Director, Bud.qet and Manaqement # 000256 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meeting Date: June 22, 2005 Summary of Information (continued) These changes would become effective January 1, 2006. The proposed ordinance amendments would grant an estimated $500,000 in additional tax relief in 2006. The proposed additional relief in 2006 is part of the Board's three year plan to raise the county's income limitation to the current state maximum of $52,000 by 2007 and the county's net worth limitation to the current state maximum of $200,000 by 2008. Additionally, in 2008 the 25% exemption category would be raised to 35% and the 50% exemption category would be raised to 60%. While the Board has approved conceptually the three year plan, action would still need to be taken in 2006 and 2007 to implement each of the remaining two years of the plan. The proposed ordinance is attached. 000Z57 AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND RE-ENACTING SECTIONS 9-24 AND 9-25 TO INCREASE THE AMOUNT OF REAL ESTATE THAT CAN BE EXEMPTED, THE AMOUNT OF TAX RELIEF PROVIDED, AND THE MINIMUM NET WORTH FOR RELIEF ELIGIBILITY AND BY REPEALING SECTION 9-26 WHICH PROVIDES FOR ANNUAL INCOME AND VALUE ADJUSTMENTS FOR ELIGIBILITY FOR REAL ESTATE TAX RELIEF FOR THE ELDERLY BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Sections 9-24 and 9-25 of the Code of the County o[ Chesterfield, 1997, as amended, are amended and re-enacted, and Section 9-26 of the Code of the County of Chesterfield, 1997, as amended, is repealed, all to read as follows: Sec. 9-24. Restrictions and conditions. Notwithstanding any other provision of this chapter, a dwelling or manufactured home, and up to one acre of land upon which either is situated may be temporarily exempted from taxation when any such property is owned by and occupied as the sole residence of a person at least 65 years old or a person who is determined to be permanently and totally disabled as defined by Code of Virginia, § 58.1-3217. The exemption shall be subject to the following restrictions and conditions: (a) During the preceding calendar year, the total combined income from all sources of the owners and owners' relatives living in the dwelling or manufactured home must not excee ~,~, ......... a ....... a ............. t- ..................... $49,600.00; without including in the total the first $6,500.00 of each relative's income, other than the owner's spouse who is living in the dwelling or manufactured home Th .... 1,,o; ........ , ~c {K <tin fltl ;~ ~1~,;.,~'~ ; ..... (b) Notwithstanding subsection (a), if a person qualifies for an exemption under this section, and can prove by clear and convincing evidence that the person's physical or mental health has deteriorated such that the only alternative to permanently residing in a hospital, nursing home, convalescent home or other facility for physical or mental care is to have a relative move in and provide care for the person, and if a relative does move in for that purpose, then none of the income of that relative or that relative's spouse shall be included in calculating the income limit; however, if the residence's owner has, within a three-year period prior to or after the relative moves into the residence, transferred to the caregiving relative assets in excess of $5,000.00 without adequate consideration then the income of the caregiver relative or that relative's spouse shall be included in calculating the income limit Tu~ :~..~: ........ ,- ~c e~ nnn nn c .... ~..:.,~ · .... ~ .... ~, ~. ~ 0505:69138.1 (c) As of December 31 of the immediately preceding calendar year, the net combined financial worth, including interest of the owners and of the spouse of any owner, excluding the value of the property for which the exemption is sought, and the value of up to an additional nine acres of real estate if such additional nine acres of real estate are contiguous to and a part of the parcel for which the exemption is sought, must not exceed ¢,n~,~nnnn ~..~.;~, ,~ ..~:..~e~, ........ ;a~.~ ;~ ~ $139,100.00. Sec. 9-25. Schedule of exemptions permitted. (a) The amount of exemption from real estate taxation under this section shall be determined in accordance with the following schedule: Income $0.00 through.~..,,...........e'm ,mn nn $34,600.00 e'm ~:n, nn ,,. ..... ~. cA ~ can na $34 601 00 through $46,100 O0 en ~ cn~ an e~. ..... 1.. ¢.,., oaa nn $46 101 00 through $49,600 00 Percentage of Exemption 100 50 25 (b) The tax exemption provided by section 9-24 shall not exceed $2,000.00. ........... j ........... to '.'nee. me and value !!m:'tat:'ons. 000 (2) That this ordinance shall become effective on January 1, 2006. 0505:69138.1 2 000259 P, O~ Box 85~3 2092989 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: June 22, 2005 Item Number: I?.H. Subiect: PUBLIC HEARING: Ordinance to Vacate a Portion of a Sixteen-Foot Drainage Easement Across Lot 4, Block H, Bailey Ridge Estates, Section C County Administrator's Comments: ~:~,2. d/~3c~d_~' ~'~~ dT_J~ County Administrator: BoardActionRequested: Adopt an ordinance to vacate a portion of a 16' drainage easement across Lot 4, Block H, Bailey Ridge Estates, Section C, as shown on the attached plat. Summary of Information: Dawn F. Brudie has submitted an application requesting the vacation of a portion of a 16' drainage easement across Lot 4, Block H, Bailey Ridge Estates, Section C. This request has been reviewed by staff and approval is recommended. District: Clover Hill Preparer: John W. Harmon Title: Right of Way Manaqer Attachments: O00Z60 VICINITY SKETCH PUBLIC HEARING: ORDINANCE TO VACATE A PORTION OF A SIXTEEN FOOT DRAINAGE EASEMENT ACROSS LOT 4 BLOCK H BAILEY RIDGE ESTATES SECTION C ELN Chesterfield County Department of Utilities I lick eqral~ ),16.67 Set 000~6. CURRENI' O#NER(S):N/F FORO 0.8.5596 PG. 160 T.M. 741679686400000 4 466 SO. FT. t6' OIU[NAGE E~SEI~ENT~ B~ ~ ~ ~ , ~1~ JFRAHESTORY ~ IJ60~ 30' SUFFER SrR.rp N ~79612,5~2~ CLAY PO[NrE LOT 58 P,~ VEI4ENI' (EASEMENT VACAT[ON PLA T) PLAT SHOkI[NG PROPOSED VACATr. ON OF A PORT[ON OF A J6' DRAINAGE EASENENT ACROSS LOT 4, BLOCK H, PLAN OF '8A£LEY R[OGE ESTATES'. SECT[ON C, IN THE NATOACA or. STRICT OF CHESTERFIELD COUNTY, VZRO[NZA PJ[~)FB~ONAZ,~$rJItVEYOJ~ SCA~.E: ~" - aS' 115~1-0~~ ,J.N. 8eO3-~g E 000262 TAFt'i; ATTACH HERE MedEa General Operatior'~s Inc~ Pubiisne~ of THE R~C H~¢ON O TiMES*DISPATCH published by Richmond Times~Disp~tch /i~c. in the City of The first ifise~tion being given, News~f~r refemace: ; Sworn ~o and subscribed befot*e me this State of Virginia THiS iS NOT A BILL. PLEASE PAY FROM INVOtCE. THANK YOU CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: June 22, 2005 Item Number: 1-/.1. Subiect: PUBLIC HEARING: Ordinance to Vacate a Portion of a Fifty-Foot Unimproved Right of Way Known as Manatee Road Within Land-O-Pines, Section A County Administrator's Comments: County Administrator: Board Action Requested: Adopt an ordinance to vacate a portion of a 50' unimproved right of way known as Manatee Road within Land-O-Pines, Section A, as shown on the attached plat. Summary of Information: William E. Kennedy, Jr. and Joyce W. Kennedy have submitted an application requesting the vacation of a portion of a 50' unimproved right of way known as Manatee Road within Land-O-Pines, Section A. Necessary easements will be retained. This request has been reviewed by staff and approval is recommended. District: Dale Preparer: John W. Harmon Title: Right of Way Manaqer Attachments: Ycs ---] No # 000263 VICINITY SKETCH PUBLIC HEARING: ORDINANCE TO VACATE A PORTION OF A FIFTY FOOT UNIMPROVED RIGHT OF WA Y KNOWN AS MANATEE ROAD WITHIN LAND-O-PINES SECTION A L--'I UJ Chesterfield Coun~ Department of Utilities 000264 5737 5701 5711 5739 5741 5749 'Bobby NealPowell 5757 TuskwiliowDr. VVB. 167 PG. 1518 PIN: 765682563600000 5632 5640 5648 5656 5664 ?0 BEV~TED; i:. 243 $1 '316 5810 5820 73~ 5830 5848 William E. Kennedy, Sr. Joyce W. Kennedy 5801 Tuskwillow Drive DB. 2048 PG. 221 PIN: 765682572000000 155,23 5700 ..jO j ',~ 5708 i ~ 5809 i" " $$'/ ~....~~ 5724 000265 An Aff I aI:e of Media Ged;er'al AdVe~ti~ ~9 AffidaVit 232930001 Qode ATTACH HERE Media General OperatiOasi ¢~c; Publisher of THE RIC HMON D TIMES DISPATCH This is to ee~tii¥' thai !he a~ached R~Chmoad state of V~gi~ia, o~ the fol~owif~9 da(es: O( o87200 0:,/I 5/2005 Ti~e fire( ~aertion beia9 9yen Ne ws~ per re fore nee: 209 t 524 Swcxn to and a~bacr~bed before me tMs NOtary Public State of Virgisia Cay of aichmOad My Commission expires THIS ISNOT A BILL,, PLEASE PAY FROM iNVOICE~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 1 Meetin~l Date: June 22, 2005 Item Number: I'LJ. Subject: PUBLIC HEARING: Ordinance to Vacate a Portion of the Plan of Subdivision Known as Roosevelt Park County Administrator's Comments: ~ C ~~c~ ,/i~?/f~~ County Administrator: Board Action Requested: Adopt an ordinance to vacate a portion of the Plan of Subdivision known as Roosevelt Park, as shown on the attached plat. Summary of Information: RPI, LLC., has requested the vacation of a portion of the Plan of Subdivision known as Roosevelt Park. This request has been reviewed by staff and approval is recommended. District: Bermuda Preparer: John W. Harmon Title: Ri.qht of Way Manaqer Attachments: No VICINITY SKETCH PUBLIC HEARING: ORDINANCE TO VACATE A PORTION OF THE PLAN OF SUBDIVISION KNOWN AS ROOSEVELT PARK ~'CT Chesterfield Coun~ Depar[ment of Utilities 00026? DOVE~, · 5A R ?H O L SSOCIA lES, ISEASONS CREEKSUBDIVISION PROPERTY TO VACATE Sfaie of Virdma CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: June 22, 2005 Item Number: 1'%K. Subject: PUBLIC HEARING: Right of Way and Two Five-Foot Virginia Department Transportation Slope Easements Within Cedar Cliff, Section 2, County Administrator's Comments: Ordinance to Vacate a Fifty-Foot Unimproved County of County Administrator: Board Action Requested: Adopt an ordinance to vacate a 50' unimproved county right of way and two 5' V-DOT slope easements, within Cedar Cliff, Section 2, as shown on the attached plat. Summary of Information: Charles W. Thornton and Monica W. Thornton have submitted an application requesting the vacation of a 50' unimproved county right of way and two 5' VDOT slope easements within Cedar Cliff, Section 2. This request has been reviewed by staff and approval is recommended. District: Bermuda Preparer: John W. Harmon Title: Right of Way Manaqer Attachments: Ycs No 000269 VICINITY SKETCH PUBLIC HEARING: ORDINANCE TO VACATE A FIFTY FOOT UNIMPROVED COUNTY RIGHT Of= WA Y AND TWO FIVE f=OOT VDOT SLOPE EASEMENTS WITHIN CEDAR CLIFF SECTION 2 0 ~CKORP ~ 0 Z 'R ~ z rn > CT TWlt~ EDARS m el Chesterfield Coun~ Department of Utilities I lick e,:llal; ~16.6T 000270 14115 150.26 14121 150.00 14127 150.00 13530 4908 4912 4904 4900 4907 4901 000271 121 ' ~ ImLAURAC. JESSUP ~o, v.%% u.,~..ov~~ I I=~ c~.. cu.~.o.. 4915 . RIGHTOF. WAY: : [I%OT 15, CEDAR CLIFF, S~.2 .:: .., PIN:78~41700000 ~.~ 12782. 1370' 150.~ CHARLES W.' ~ MONICA W. THORNTO~ ',50~ CEDAR CLIFF RO~ X X D~~~R 14151 } ~ ,,.*-," w~'~5 SO ~ 4203 r: ~~.- - - R O, BaX 85SSS (S~i ~9;e900 }ate ATTACH Media General Operations Publisher of Riehmo~d, State of Vb~gir~aa, on the ¢oHowi~ag rates: 06/09/2005 ()6,' 152005 TNe ~i~st inse~iien being given .... SwenS te and subscribed before THiS iS NOT A BILL PLEASE PAY FROM 1NVO/CE~ THANK YOU CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: June 22, 2005 Item Number: 1'1.L. Subiect: PUBLIC HEARING: Request to Vacate a Portion of an Unimproved County Right of Way East of Springford Parkway Adjacent to Properties of Westbridge Development, Incorporated County Administrator's Comments: County Administrator: Board Action Requested: Authorize the Chairman of the Board of Supervisors and the County Administrator to execute a quitclaim deed to vacate a portion of an unimproved county right of way east of Springford Parkway adjacent to properties of Westbridge Development, Inc. Summary of Information: Westbridge Development, Inc. has requested the quitclaim of a portion of a county right of way. This request has been reviewed by staff and approval is recommended. District: Matoaca Preparer: John W. Harmon Title: Ri,qht of Way Manaqer Attachments: No #0002?2 VICINITY SKETCH PUBLIC HEARING: REQUEST TO VACATE A PORTION OF AN UNIMPROVED COUNTY RIGHT OF WA Y EAST OF SPRINGFOR PARKWAY ADJACENT TO THE PROPERTIES OF WESTBRIDGE DEVELOPMENT INC t ~OUN'TCASTLE ,RD Chesterfield County Department of Utilities 1 llol eqc31~ ~.16~? 00027G /- Mayton E~ Associates, Inc, CONSULTING. IZNGINEERS I~'0? ROSENCATH ROAD RICHMOND, VIRGINIA Z3Z30 Phone. 359-6695 Fo, 358.69T6 OO02?4 AT~ AC ~ Notary Pub}ic State o~ Virg n{8 City 0¢ Riohmond My Commission expices LEASE PAY FRO~a ~BVO~CE~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: June 22, 2005 Item Number: Subiect: PUBLIC HEARING: Request to Vacate a Seventy-Foot Right of Way Known as Future Hopkins Road Extended County Administrator's Comments: '~ ? ~/~ County Administrator: Board Action Requested: Authorize the Chairman of the Board of Supervisors and the County Administrator to execute a quitclaim deed to vacate a 70' right of way known as future Hopkins Road Extended to Miles & Wells. Summary of Information: Miles & Wells has requested that the county vacate a 70' right of way known as future Hopkins Road Extended as shown on the attached plat. Staff has reviewed the request and approval is recommended. District: Bermuda Preparer: John W. Harmon Title: Right of Way Manager Attachments: No # VICINITY SKETCH PUBLIC HEARING: REQUEST TO VACATE A SEVENTY FOOT RIGHT OF WA Y KNOWN AS PUTURE HOPKINS ROAD EXTENDED c,.,~R 00<3/~' WELLINGTON FARMS PL Z 1. CHESTER VILLAGE D 2. FOUNTAIN SQUARE 3. FESTIVAL DR W Chesterfield Coun~ Department of Utilities Iici e,:llal; ~80 feet 000276 An Affiiiaie ef Media General Advertis h's9 Affidavit (This is net a bill P/cas4} pay frem Code Eesc~'i[Aien Ad Size Telai cest ] ATTACH A© HERE PuNisher of THE RICHMOND TIMES-DISPATCH This is to ce~t/b that the attached i'A K i. *-~(-iq ( 'Fq RA*F Oi% ii P. was punished by Bichnaond limes~Dispatch, tnc~ ia the City of Riehmend, State e{ Virginia, or~ the feilewing dates: The first insertion beir~g given HewsNa ~l refere nee: q Sworn to and subscribed before me this Notary PuNic State of Vbg!n a C~y of Riohmo ad By Commission epkes '~ ~r THiS ~S NOT A BiLL PLEASE PAY FROM iNVOiCE THANK YOU CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meetin~l Date: June 22, 2005 Item Number: I'~,N. Subiect: Hold a Public Hearing to Consider Amending the Public Facilities Plan, an Element of the Plan for Chesterfield, Relative to Schools County Administrator's Comments: ~' <eC~/~;~ County Administrator: Board Action Requested: Staff requests the Board consider the Planning Commission's April 21, 2005 recommendation to amend the Public Facilities Plan relative to schools. Summary of Information: Amendments to the Public Facilities Plan, an element of the Plan for Chesterfield, relative to middle school locations and replacement of Clover Hill High School were initiated by the Planning Commission and were considered by the Commission on April 21, 2005. The proposed amendments included: 1) elimination of the recommendation (Page PF32) that reads, ~Construct a new middle school in the Courthouse Road area, between Hull Street and Reams Roads, or in the vicinity of the west Hull Street corridor, between Woodlake Parkway and Baldwin Creek Road" and add the following recommendation, ~Construct a new middle school at, or east of Route 288, north of Hull Street Road and south of Midlothian Turnpike" and 2) amendment of the recommended locational criteria and opening date for a replacement of the current Clover Hill High School facility. The present criteria recommends that the facility "should be located in the area generally north of Hull Street Road and east of Old Hundred Road and open in 2009 or later" (Page PF31). Preparer: Kirkland A. Turner Attachments: ¥C$ Title: Director of Planninq Department ~No #UUO CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 On April 21, 2005, the Planning Commission held a public hearing and recommended the following with regard to amendment 1 (middle school locations): · elimination of the recommendation (Page PF32)~Construct a new middle school in the Courthouse Road area, between Hull Street and Reams Roads, or in the vicinity of the west Hull Street corridor, between Woodlake Parkway and Baldwin Creek Road" · add the following recommendation, ~Construct a new middle school at, or east of Route 288, north of Hull Street Road and south of Midlothian Turnpike" · add on page PF32 under the 2012-2022 section as item 1, "Construct new middle school in the vicinity of the west Hull Street corridor, between Woodlake Parkway and Baldwin Creek Road" The Planning Commission chose not to recommend any modification to the location or timing of the replacement for Clover Hill High School (amendment 2) Ayes: Messrs. Litton, Wilson, Gecker Nays: Messrs. Gulley, Bass The Board of Supervisors adopted the current Public Facilities Plan on April 14, 2004. A copy of the schools section of the adopted Public Facilities Plan is attached. 000280 THE PLAN FOR CHESTERFIELD The Public Facilities Plan SCHOOLS Note to the Reader Data Sources: All data pertaining to past and current school facilities and programs, student capacity, and enrollment has been supplied by Chesterfield County Public Schools. All other data is from the Chesterfield County Planning Department, unless noted otherwise. Numbers are rounded where possible. Highlights · Between 2003 and 2022, school enrollment is projected to increase by as many as 5,800 new students. · The following additional facilities will be needed to serve existing development and growth for the next 20 years: · One expanded and five new elementary schools · One expanded and two new middle schools · One expanded and two new high schools Introduction Chesterfield County Public Schools (CCPS) is the 80th largest public school district in the U.S., with 56 comprehensive schools and two alternative schools (Chesterfield Community High School and Perrymont Middle School) and a Fall 2003 enrollment of 53,762 students. Schools are the largest county public facility in terms of building area, with the second largest land area (after parks). Since 1995, middle and high school enrollment has outpaced facility capacity and improvements; elementary school capacity has kept pace with student growth. Existing Facilities Summary School Number Fall 2003 Site Building Temporary Fall 2003 % of Of Capacity Area Area Trailers Enrollment Capacity Type Schools (students) (acres) (sq. ft.) Elementary 36 24,651 708 2,716,903 139 24,121 98% Middle 11 12,225 420 1,466,096 92 13,333 109% High 9 15,411 651 2,224,330 40 16,308 106% 56 52~287 1r779 6~407~329 271 53~762 103% CCPS facilities are currently divided as follows: School Type Average Service Area Typical Location Student Capacity Elementary Neighborhoods Within neighborhoods or along a major Range: 380 to 950 (K - 5) 1.2 square miles road. Average: 690 Middle Elementary Clusters Fronting major roads Range: 630 to 1,620 (6 - 8) (3+ elementary schools Average: 1,110 High County Regions Range: 1,570 to 1,990 (9 - 12) (1 to 3 middle schools) Fronting major arterial roads Average: 1,710 In addition, CCPS offers a variety of specialized programs: · English as a Second Language (ESL) at 11 schools · High School Specialty Centers: 11 programs at nine high schools · Two Governor's Schools (Appomattox Regional and Maggie Walker) · Gifted and Special Education programs · Early Childhood Programs for children over two years of age with disabilities Level of Service Indicators This Plan evaluates three level-of-service indicators: 1) legal attendance requirements; 2) attendance zones; and 3) convenience of school facilities. PF 25 4/14/04 000 ,8 . THE PLAN FOR CHESTERFIELD The Public Facilities Plan Legal Attendance Requirements State law requires CCPS to offer educational services to county residents who are at least five years old, who have not passed their 18th birthday by September 30th Of the school year. Exceptions include children attending private schools, privately tutored students, home-educated students, and minor-aged high school graduates. CCPS also has responsibility to educate students with disabilities (ages 2-21) and the homeless. Enrollment projections used throughout this document are based on the number of school-aged persons, minus exempted school-aged persons and dropouts. · Attendance Zones CCPS has divided the county into 56 attendance zones to balance service demands and facility capacity. Zones may be changed, or added when new schools are constructed, at the discretion of the School Board. There are currently 36 elementary, 11 middle, and nine high school zones. No attendance zones are assigned to specialty programs or regional schools. Twelve percent of all CCPS students attend schools located outside of home attendance zones, and are thus "exported" to other county schools. The reasons for such flexibility can be summarized as: 1) a widely used waiver system; 2) the popularity of specialty programs; and 3) consumer choice. Ultimately, attendance boundaries are porous, and do not always reflect or promote student convenience based on geographic proximity. While there is overall system-wide equilibrium between imported and exported attendance, the effects are not borne evenly at specific schools. In some instances, this may contribute to school overcrowding. Exported Attendance (Fall 2002) (students attending schools outside their attendance zone) School Type Exported Attendance Elementary 12% Middle 9% High 14% Total 12% Convenience of School Facilities The 1995 Plan stated that schools should be located to "minimize travel distance for current as well as future students." This goal attempts to locate schools near students in population centers, to minimize disruptions and inconvenience caused by long school commutes. Facility convenience implements Comprehensive Plan goals of encouraging orderly development by locating facilities near populations served, and sustaining neighborhoods by recognizing that convenient schools function as centers of community life. Elementary schools are convenient to most students, since they are more numerous and traditionally serve neighborhoods. In contrast, fewer middle and high schools serve larger areas and are convenient to fewer students. Due to the existing road network and rural areas, schools cannot be convenient to every student. However, Plan facility recommendations attempt to maximize student convenience where possible. School Facility Convenience Fall 2002) Students Living ~ithin 5 Minute' Students Living Within 3 Mile Community Area Driving Distance of School Driving Distance of SchOOl Elementary 91% 90% Middle 64% 55% High 53% 41% Total 73% 66% Findings In order to plan for future school facility needs, we must estimate future enrollment demands and the ability of existing school facilities to meet these needs. This analysis considers existing system conditions (school capacity, enrollment, and deficiencies in school facilities relative to populations served); population growth (projected growth rates of school age persons); growth trends (probability of growth PF 26 4/14/04 000: 8: THE PLAN FOR CHESTERFIELD The Pubfic Facilities Plan within existing elementary clusters, and middle and high school attendance zones); and enrollment projections (projected CCPS enrollment rates, countywide and in geographic sub-areas). · Existing System Conditions: Elementary Schools (Summary) Fall 2003 elementary school enrollment was 98 percent of capacity system-wide. Seventeen elementary schools are overcrowded, ten of which are significantly overcrowded. Nineteen schools have more seats than students. Viewed as a system, elementary capacity and enrollment are balanced. This analysis examines elementary school enrollment and capacity within existing elementary clusters. Overcrowding at a school can often be mitigated by excess capacity at other nearby schools within a cluster or in adjacent clusters, provided that additional capacity at these schools is available. Where additional in-cluster capacity is not available, school expansion or construction may be warranted. Clusters 1, 5, 6, and 7 are currently overcrowded. · Existing System Conditions: Middle and High Schools This analysis examines middle and high school enrollment and capacity in terms of the entire system and three county sub-regions (based on existing communities and development pattems): East Communities (areas generally south and east of Hull Street); Northeast Communities (areas generally north of Hull Street, east of IRt. 288); and West Communities (areas west of Rt. 288 and Pocahontas State Park). County Sub. Regions Northeast Communities West of Communities CCPS Students 41% of East Communities CCPS + 0 5 10 Miles Countywide middle and high enrollment is unequally distributed for three reasons: 1) schools are not evenly distributed; 2) attendance zone boundaries do not always promote student convenience; and 3) schools import attendance unequally. Although attendance zones and imported attendance are operational (not facility) issues, they do affect enrollment and overcrowding at many schools. Attendance zone boundaries and imported attendance are subject to change, unpredictable over the 20-year Plan timeframe, and have a significant impact on new school needs. Therefore, this analysis focuses on school convenience (i.e. how close schools are located to students) instead of seeking to plan within existing attendance zone boundaries. This approach seeks to evenly distribute schools within population centers for the maximum possible student convenience and facility efficiency. (It should be noted that CCPS uses existing middle and high school attendance zones for long-term planning purposes, to minimize long-term attendance zone boundary changes and resulting family disruptions). Existing System Conditions: Middle Schools Fall 2003 middle school enrollment was 1,108 students (nine percent) above capacity. Eight schools are overcrowded. Carver, Falling Creek, Manchester, Salem Church, and Swift Creek are significantly overcrowded. Chester and Providence have more seats than students. Viewed as a PF 27 4/14~04 000 83 THE PLAN FOR CHESTERFIELD The Public Facilities Plan system, middle schools are overcrowded. While some attendance zone changes and facility reuse options are possible, additional facilities are needed in the short-term. Two out of three middle school students live within five minute driving distance of existing middle schools. Middle School Convenience (Fall 2002 Resident Living Within 5 Minute Living Within 3 Mile Comrnunlt¥ Area Students Driving Distance Driving Distance East 5,512 70% 68% Northeast 4,181 71% 68% West 3,662 54% 52% Total 13~355 66% Existing System Conditions: High Schools Fall 2003 high school enrollment was 897 students (six percent) above system-wide capacity. Six high schools are overcrowded, four of which are significantly overcrowded: L.C. Bird, Clover Hill, Manchester, and Thomas Dale. Three high schools have more seats than students: James River, Matoaca (new) and Monacan. Viewed as a system, existing high school capacity and enrollment are slightly over capacity. More than half of high school students currently live within five minute driving distance of existing high schools. High School Convenience (Fall 2002) Resident Living Within 5 Minute Living Within 3 Mile Community Area Students Driving Distance Driving Distance East 6,211 62% 50% Northeast 5,222 31% 29% West 4,433 66% 42% Total 15r866 53% 41% · Population Growth Population and Enrollment Summary Data Actual Projections 9/30 1990 1995 2000 2002 2007 2012 2017 2022 Population County 213,323 239,290 262,993 275,352 305,800 334,549 362,301 391,479 School Age 47,612 54,107 59,511 61,676 64,944 65,589 66,745 70,957 % School Age 22.3% 22.6% 22.6% 22.4% 21.2% 19.6% 18.4% 18.1% CCPS 1990 1995 2000 2002 2007 2012 2017 2022 Enrollment 23,107 22,458 22,998 24,815 Elementary 22,461 23,634 23,439 23,896 to to to to (K-5) 23,669 23,581 24,740 27,219 Middle 13,503 12,778 12,582 13,081 (6-8) 9,987 11,457 12,548 13,267 to to to to 13,832 13,417 13,534 14,349 17,442 17,301 16,488 16,362 High 12,012 13,966 15,225 15,906 to to to to (9-12) 17,866 18,167 17,737 17,948 54,077 52,560 52,091 54,281 Total 44,480 49,057 51,212 52,834 to to to to 55,392 55,190 56,036 59,541 Note: Total enrollment includes a small number of "ungraded" students, and is slightly greater than the sum of graded enrollment. · Growth Trends This analysis considered three factors to help anticipate the likelihood, direction, and extent of future growth in smaller geographic areas: approved tentative subdivision lots; potential new PF 28 4/14/04 000284 THE PLAN FOR CHESTERFIELD The Public Facilities Plan dwelling units based on existing Comprehensive Plan designations; and the number of new housing units built within the past five years. Enrollment Projection Summary Over the past decade, there have been significant changes to public education nationwide, including emerging public school altematives (such as homeschooling, cyber-schools, and distance learning), choice initiatives (such as charter schools, vouchers, and magnet schools), and accountability measures (such as SOLs and the No Child Left Behind Act). Due to the changeable nature of issues affecting long-term public school enrollment trends, the following tables include "low" and "high" enrollment projections, by school type. Shading in the following tables denotes overcrowding. "Resident students" denotes the estimated number of CCPS students living within each specific geography (which may differ from actual enrollment, due to imported attendance). Projected enrollment figures are based on high projection figures (worst- case scenario), of the number of school-aged persons, minus exempted school-aged persons and dropouts. · Elementary School Enrollment Projections S ~stem-wide School Enrollment Projections · Year Students 'Capacity Shortfall Minimum System-wide Facility Needs 0:530 student None 2003 24,121 24,651 capacity surplus 0:982 student None 2007 23,107 to 23,669 24,651 capacity surplus 0:1,070 student None 2012 22,458 to 23,581 24,651 capacity surplus Up to four new elementary schools 2022 24,815 to 27,219 24,651 164 to 2,568 and/or expansions at existing elementary schools Cluster Enrollment Projections (based on students living in each clustel ExiSting ' 2002 Resident '2007 Resident' 2012 Resident ~ 2022 Resident Cluster Capacity Students Students Students Students 1 2,547 2,809 2,676 2,569 2,809 2 2,368 2,122 2,109 2,095 2,346 3 3,709 3,202 3,147 3,073 3,366 4 3,850 3,397 3,431 3,446 3,885 5 5,465 5,463 5,518 5,585 6,731 6 3,336 3,170 3,158 3,125 3,672 7 3,376 3,605 3,651 3,678 4,412 Note: resident student figures for clusters differ from actual enrollment, due to imported attendance. PF 29 4/14/04 000285 THE PLAN FOR CHESTERFIELD The Public Facilities Plan · Middle School Enrollment Projections S ~stem-wide Enrollment Projections Year Students' Capacity Shortfall Minimum System-wide Facility Needs One new middle school and/or 2003 13,333 12,225 1,108 expansions at existing middle schools Two new middle schools and/or 2007 13,503 to 13,832 12,225 1,278 to 1,607 expansions at existing middle schools One new middle school and/or 2012 12,778 to 13,417 12,225 553 to 1,192 expansions at existing middle schools Two new middle schools and/or 2022 13,081 to 14,349 12,225 856 to 2,124 expansions at existing middle schools Community Enrollment Projection~ 'based on students living in each community) Existing '2002 Resident 200? Resident 201~' Resident 2022 ReSident Communities Capacity Students Students Students StUdents East 4,684 5,512 5,551 to 5,687 5,227 to 5,490 5,413 to 5,938 Northeast 3,562 4,181 4,083 to 4,185 3,748 to 3,934 3,526 to 3,968 West 3,979 3,662 3,867 to 3,961 3,802 to 3,993 i 4,143t° 4,544 Note: resident student figures for communities differ from actual enrollment, due to imported attendance. · High School Enrollment Projections System-wide Enrollment Projections Year Students Capacity Shortfall Minimum System-wide Facility Needs One new high school and/or expansions 2003 16,308 15,411 897 at existing high schools 15,411 2,331 to 2,455 One new high school and/or expansions 2007 17,742 to 17,866 (17,161) (581 to 705) at existing high schools 15,411 1,890 to 2,756 One new high school and/or expansions 2012 17,301 to 18,167 (17,161) (140 to 1,006) at existing high schools 15,411 951 to 2,537 One new high school and/or expansions 2022 16,362 to 17,948 (17,161) (-799 to 787) at existing high schools Community Enrollment Projectiom ~based on students living in each community) · Existing '2002 Resident 2007 Resident 201~' Resident 2022 Resident Communities Capacity Students Students Students Students East 6,607 6,204 6,814 to 6,973 6,730 to 7,061 6,443 to 7,064 ~ I Northeast 1,704 5,214 5,539 to 5,671 5,324 to 5,587 4,626 to 5,074 7,100 4,424 5,090 to 5,202 5,248 to 5,510 5,293 to 5,804 West (8,850) Note: resident student figures for communities differ from actual enrollment, due to imported attendance. Numbers in parentheses assume capacity of 1,750 students added by the approved Cosby Road High School. Locational Criteria · Provide school facilities to adequately and equitably serve all areas of the county. · Provide schools at locations that minimize travel distance for students. PF 30 4/14/04 O00Z ,6 THE PLAN FOR CHESTERFIELD The Public Facilities Plan Middle and high schools should be located with convenient access to a major arterial road. Principal access should not be through residential neighborhoods. Future school sites should be located where direct access to collector and/or major arterial roads can be provided. In addition to other mitigating road improvements, school construction should include the Thoroughfare Plan roads needed to provide connections between existing collector and arterial roadways, in order to provide a balanced distribution of traffic. Middle and high schools should not be located within residential neighborhoods. Where middle and high schools are adjacent to neighborhoods, active recreation and large parking areas should be oriented away from neighborhoods. Sports facilities and parking areas should be buffered to 3rotect nearby homes. Elementary school sites should be located with access to a collector street. Elementary schools may be located within residential neighborhoods; site design should m~nimize impacts of the recreational areas on adjacent residences. Other Criteria Schedule school expansion and/or new construction to relieve overcrowding and to respond to new growth. Priority shall be given to renovating existing facilities. Second priority shall be given to construction of new facilities where renovation alone cannot adequately meet facility needs of existing students. · Provide capacity so that schools do not exceed 120% capacity. Most schools should be below 100% capacity. Program changes should not decrease capacity at overcrowded schools. · Coordinate school site planning and development with the Parks and Recreation Department, in order to maximize community recreational facilities. · Develop regional athletic facilities serving multiple high schools if feasible. · Site acquisition should be in advance of development, to secure optimal locations and minimize costs. Site development should be in conjunction with or following growth, not prior to development of surrounding areas. School facility development should not induce growth by extending urban services into undeveloped areas. · New schools in developing areas should meet the following student capacity and site area criteria (+/- 10%): School Type Recommended Capacity Recommended Site Area Elementary 775 students 20 - 30 acres Middle 1200 students 50 - 60 acres High 1800-2000 students 70 - 100 acres In established, developed areas, school capacity and site area guidelines shall be flexible, since infill parcels may have greater constraints. Existing schools may be converted from one school type to another, or replaced with a new school, provided that the converted school is consistent with the Locational and Other Criteria of this Plan, and is located within the same geographic area identified in Plan recommendations. Original student capacity displaced by school conversion or replacement may be assigned to a new school facility in the original school's geographic service area, subject to the Locational and Other Criteria of this Plan. Should the existing Clover Hill High School be replaced with a new school, the new school should be located in the area generally north of Hull Street Road and east of Old Hundred Road and open in 2009 or later. Recommendations The following recommendations serve Comprehensive Plan goals for sustaining neighborhoods by encouraging school facility development in established neighborhoods. These recommendations also promote Comprehensive Plan goals for orderly development, by locating future schools in planned growth areas. These recommendations may also require programmatic and/or operational changes at existing schools, at the discretion of the School Board, to optimize use of existing facilities. Finally, Iocational recommendations for new schools are generalized, not site-specific. By 2012 a. (Cluster 7) Expand capacity at Harrowgate Elementary School. PF 31 4/14/04 000287 THE PLAN FOR CHESTERFIELD The Public Facilities Plan b. Construct a new middle school in the Courthouse Road area, between Hull Street and Reams Roads, or in the vicinity of the west Hull Street corridor, between Woodlake Parkway and Baldwin Creek Road. c. Construct a new middle school in the vicinity of the Route 10 corridor, between 1-95 and 1-295. d. Renovate and increase capacity at L.C. Bird High School. e. (Cluster 5) Construct a new elementary school with capacity for 775 to 900 students, south of Hull Street, between Spring Run and Grange Hall Elementary Schools. f. (Cluster 7) Construct a new elementary school with capacity for 775 students, in the vicinity of the Route 10 corridor, between 1-95 and 1-295. 2012 - 2022 g. Construct a new high school with capacity for 1,750 students, in the area generally bordered by Courthouse Road, Powhite Parkway, Chippenham Parkway, and Failing Creek. h. (Cluster4) Construct a new elementary school with capacity for 775 students, west of Watkins Elementary School, north of Genito Road. i. (Cluster 5) Construct a new elementary school with capacity for 775 students, west of Woolridge Elementary School, south of Genito Road. j. (Cluster 6) Construct a new elementary school with capacity for 775 students south of Beach Road and east of Pocahontas State Park. k. Expand capacity at Salem Church Middle School by 250 students. P F 4/14/04 32 000 88 UJ 000Z89 0 0 £ 0 ILl ILl 000290 °1 000;~9:1. 12l ~09.40 06/08/2005 06 15/2005 News~ ~ ~efetence: 209020S THIS iS NOT A B U ,~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page I of 1 ' AGENDA Meetin~l Date: June 22, 2005 Item Number: lqo Subject: Adjournment and Notice of Next Scheduled Meeting of the Board of Supervisors County Administrator's Comments: County Administrator: ~~ Board Action Requested: Summary of Information: Motion of adjournment and notice of a regularly scheduled meeting to be held on July 27, 2005 at 3:00 p.m. Preparer: Lisa H. Elko Title: Clerkto the Board Attachments: I--lYes INo # ooo2s2