07-29-1998 MinutesBOARD OF SUPERVISORS
MINUTES
July 29, 1998
Supervisors in Attendance:
Mrs. Renny B. Humphrey, Chairman
-Mr. Arthur S. Warren, Vice Chrm.
Mr. Edward B. Barber
Mr. Harry G. Daniel
Mr. J. L. McHale, III
Mr. Lane B. Ramsey
County Administrator
Staff in Attendance:
Colonel Carl R. Baker,
Police Department
Mr Craig Bryant, Dir.,
Utilities
Mr Steven Calabro, Dir~,
County Airport
Ms Jana Carter, Dir.,
Youth Services
Ms Marilyn Cole, Asst.
County Administrator
Mr Richard Cordle,
Treasurer
Ms Mary Ann Curtin, Dir.,
Legislative Services
Ms Becky Dickson, Dir.,
Budget and Management
Mr William D. Dupler,
Building Official
Chief Stephen Elswick
Fire Department
Mr. Michael Golden, Dir.,
Parks and Recreation
Mr. Bradford S. Hammer,
Deputy Co. Admin.,
Human Services
Mr. Russell Harris,
County Ombudsman
Ms. Tammy D. Haskins,
Clerk to the Board
Mr. Joe Horbal,
Asst. Comm. of Revenue
Mr. Donald Kappel, Dir.,
Public Affairs
Dr. Butt Lowe, Dir.,
Mental Health/Retard.
Ms. Mary Lou Lyle,
Dir., Accounting
Mr. R. John McCracken,
Dir., Transportation
Mr. Richard M. McElfish,
Dir., Env. Engineering
Mr. Gary R. McLaren, Dir.,
Economic Development
Mr. Steven L. Micas,
County Attorney
Mr. Francis M. Pitaro,
Dir., General Services
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7/29/98
Mr. William D. Poole,
Asst. Dir., Planning
Mr. James J. L. Stegmaier,
Deputy Co. Admin.,
Management Services
Mr. M. D. Stith, Jr.,
Deputy Co. Admin.,
Community Development
Mr. Thomas Taylor, Dir.,
Block Grant Office
Mrs. Humphrey called the regularly scheduled meeting to order
at 4:00 p.m.
1. APPROVAL OF MINUTES
On motion of Mr. Barber, seconded by Mr. McHale, the Board
approved the minutes of June 24, 1998, as submitted.
Ayes:
Nays:
Humphrey, Warren, Barber, Daniel, and McHale.
None.
2. COUNTY ADMINISTRATOR'S COMMENTS:
Mr. Ramsey introduced Ms. Janice B. Blakley, who has recently
been appointed as the Deputy Clerk to the Board of Supervisors.
He stated that Ms. Blakley was previously employed in the
County Attorney's Office, a number of years ago, as a Legal
Secretary and welcomed her back to the County.
Mr. Ramsey then introduced Colonel Baker and stated that
Colonel Baker was selected as the "Officer of the Month" for
June, 1998 by the National Law Enforcement Officers Memorial
Fund in recognition and appreciation for his exemplary law
enforcement service and devotion to duty throughout the course
of his career. He noted that Colonel Baker is only the second
management level police officer to ever be appointed as
"Officer of the Month". He read portions of the news release
by the National Law Enforcement Officers Memorial Fund. He
congratulated him on his accomplishment and commended him for
his outstanding efforts and leadership he has brought to
Chesterfield County.
Colonel Baker expressed appreciation for the recognition and
stated that the men and women of the Police Department also
deserve recognition for this accomplishment.
Mr. Ramsey then recognized and commended Ms. Lyle for the
Accounting Department's efforts for the County's Comprehensive
Annual Financial Report, for the fiscal year ended June 30,
1997, upon receiving a Certificate of Achievement for
Excellence in Financial Reporting. He further stated that this
Certificate of Achievement is the highest form of recognition
in governmental accounting and financial reporting and is the
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7/29/98
seventeenth consecutive year that the Accounting Department has
achieved this reCognition. He commended Ms. Lyle and her staff
for their outstanding efforts and accomplishment.
Ms. Lyle expressed appreciation for the recognition and for the
Board's and Mr. Ramsey's support that enables this type of
recognition to be achieved for the County.
Mr. Ramsey then introduced Mr. Cordle and Mr. Horbal. He
commended the Treasurer's and Commissioner of Revenue's Office
for their efforts towards the County being the first locality
to qualify for the car tax rebate. He recognized Mr. Rick
Parks, Director of Information Systems Technology, who also
assisted in this effort and commended him and his staff in this
effort.
Mr. Cordle expressed appreciation for the recognition and to
the Information Systems Technology Department for their
efforts. ''
Mr. Horbal expressed appreciation for the recognition, on
behalf of the Commissioner of Revenue's Office. He recognized
Ms. Patricia Howell, Deputy Commissioner of Revenue for
Personal Property, who played a major role in making this
accomplishment a reality.
Mrs, Humphrey expressed appreciation to Mr. Cordle, Mr. Horbal,
and staff for their expertise in local government and fiscal
management.
Mr. Ramsey stated that a presentation will be held at this time
regarding the County's Strategic Plan and the recent Citizen
Satisfaction Survey. He further stated that over the years,
the County has adopted many continuous improvement systems. He
stated that the County was one of the first to implement
performance based pay; that in the early 1990's the County
began a real focus on customer service; that in 1992, the
County began on the Total Quality Management path, which
brought many successes to the County. He then briefly reviewed
continuous improvement initiatives including adopting the
balanced score-card approach for performance measurements;
adopting the philosophy of process management; adopting the
Baldridge criteria for excellence; and focusing attention on a
County-wide strategic plan. He presented a copy of a brochure
to each Board member, outlining the County's Strategic Plan and
briefly reviewed the process for development of Plan. He noted
that a copy of the Plan will be distributed to all County
employees. He noted that one aspect of the Strategic Plan is
to get customer feedback -- this was recently done through a
Citizen Satisfaction Survey. He stated that today's
presentatiOn on the Survey would be tied to the County's seven
strategic goals, except for Goal #5 (employer of choice), which
was not addressed in the Survey. He then reviewed the County's
seven strategic goals including providing world-class customer
service; acknowledging the County's extraordinary quality of
life; being the safest and most secure community of its size in
the United States; being the unifying leader of local
98-511
government; being the employer of choice; being the model of
excellence in government; and also being a first choice
business community.
Mr. Ramsey then introduced Dr. Connie Schroyer, Senior
Consultant, Hay Management Consultants, HayGroup, who conducted
the Citizens Satisfaction Survey for the County, to present the
results of the County's Citizen Satisfaction Survey.
Dr. $chroyer stated that it has been a pleasure to work with a
County that is truly committed to providing the highest quality
of life for its citizens. She further stated that the survey
was designed to identify both the strengths and opportunities
for the County. She commended the County for not taking the
safe route, but instead asking the tough questions about both
good and bad experiences as well as what the County could do to
improve. She reviewed the results of the County's Citizen
Satisfaction Survey including purpc, se and methodology, noting
that 2,500 citizens responded to the survey. She stated that
results of what citizens reported liking best about living in
the County included convenient location; suburban lifestyle;
the school system; feeling safe; there being a low crime rate;
affordable housing; and overall appearance and cleanliness.
She then reviewed strengths and opportunities of the Goals of
the Survey including Goal #1, providing world-class customer
service.
There was a brief discussion relative to how the strengths and
opportunities were obtained.
Dr. Schroyer then reviewed Goal #2, the County
acknowledged for its extraordinary quality of life.
being
There was brief discussion relative to the results of the
survey as it relates to toll roads.
Dr. Schroyer continued to review strengths and opportunities of
acknowledging the County for its extraordinary quality of life
and then reviewed Goal #3, the County being the safest and most
secure community of its size in the USA. She then reviewed
Goal #4, the County being a unifying leader for local
government; (Note: Goal #5 was not covered); Goal #6, the
County being the model for excellence in government; and Goal
#7, the County being the First Choice business community. She
then summarized the survey including significant positive
feedback was established; baseline to gauge future progress was
established; identified strengths and opportunities of the
County; an excellent tool for continuous improvement of County
processes and services; and thoughtful and candid responses
were provided. She then reviewed overall rating of quality of
life in Chesterfield County, noting that 91 percent of citizens
feel the quality of life in Chesterfield is excellent or good.
When asked, she stated that of the nine percent that felt the
quality of life was fair or poor, only one percent felt it was
poor. She further stated that planned, managed growth was the
largest concern expressed by citizens in the Survey. (It is
noted a copy of the Survey is filed with the papers of this
Board.)
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98-512
Mr. Ramsey reviewed the County's plan of action due to results
from the Sur~ey including prioritizing opportunities;
identifying action plans being developed by departments to
address any needed improvements; replying to citizens
requesting contact from County personnel; comprehensive
customer feedback through focus groups; progress being reported
to Board of Supervisors and citizens; and results being used as
input to the County's Strategic Plan. He commended the Board
of Supervisors for their willingness and support in asking the
community the difficult and necessary questions necessary for
such a Survey.
Mr. Warren requested staff to brief Chesterfield County's
elected officials regarding the Survey and to offer them the
opportunity to provide any necessary input.
Mrs. Humphrey concurred with the comments expressed by Mr.
' Warren.~' She -noted that she has requested staff to brief
members of the legislative delegation and constitutional
officers regarding the Survey and indicated that the business
community should also be made aware of the results of the
Survey.
Mr. Barber stated that he feels it is also important that staff
address the differences in responsibilities between the County,
State, federal, and other agencies so that citizens have a
better understanding of responsibilities that fall under the
purview of the County. He further stated that he feels it is
important that as the Survey is presented, it is important that
the legislators and the Board of Supervisors have the same
understanding of the issues identified by County citizens.
Mr. McHale stated that he feels it is important for the County
to brief the business and development community and legislators
regarding the results of the Survey in an effort to address
common issues.
Mr. Daniel stated that he is pleased with the professional
expertise that was shown during this process and noted that he
feels key issues were addressed.
Mrs. Humphrey stated that 2,500 out of 10,000 citizens polled
responded to the survey. She further stated that the comments
came from a broad spectrum, however, there was the hope for
more citizens to respond to the survey. She expressed
appreciation to Dr. Schroyer for her efforts and expertise into
the Survey.
~3. BOARD COMMITTEE REPORTS
Mr. McHale stated that he represented the Board of Supervisors
at the annual CARITAS meeting on July 28, 1998, in which he
received, on behalf of the County, a Certificate of
Appreciation for the County's assistance to CARITAS. He
recognized CARITAS' Executive Director and Board for their
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efforts in greatly improving the CARITAS organization.
presented the Certificate to Mr. Ramsey.
He
REQUESTS TO POSTPOE__N_~I_Q~L ADDITIONS, OR CHANGES IN THE
ORDER OF PRESENTATION
On motion of Mr. Daniel, seconded by Mrs. Humphrey, the Board
added Item 8.C.36., Transfer of Three Cent Road Funds from the
Bermuda, Dale, and Midlothian Districts and Streettight Funds
from the Clover Hill and Matoaca Districts and Appropriate
Donation from the Pocoshock Youth Soccer League to Install
Ballfield Lights at Manchester Middle School; added Item
8.C.37., Authorization to Hire a Consultant to Review Geologic
Submissions by Vulcan Quarry; replaced Item 8.C.4.,
Authorization to Acquire Right-of-Way to Widen Commonwealth
Centre Parkway by Purchase or Condemnation; replaced Item
8.C.22., State Road Acceptance; replaced Item 14.D.,
Recognizing Boy Scouts Upon Attaining Rank of Eagle Scout; and
deleted Item 8.C.27.b., Request to Quitclaim Portions of a
Twenty Foot Sewer Easement Across Property of Howard W.
Hancock, Jr. and J.E. Hancock and Property of Cloverhill
Development Company, and, adopted the Agenda, as amended.
Ayes:
Nays:
Humphrey, Warren, Barber, Daniel, and McHale.
None.
5. RESOLUTIONS AND SPECIAL RECOGNI~IONS
0 RECOGNIZING MRS. BARBARA MUELLER-WOOD UPON HER RETIREMENT
Mr. Cordle introduced Mrs. Barbara Mueller-Wood who was present
to receive the resolution.
On motion of the Board, the following resolution was adopted:
WHEREAS, the Chesterfield County Treasurer is an elected
constitutional officer responsible for delivering
uncompromising financial services to the citizens of the
County; and
WHEREAS, Mrs. Barbara Mueller-Wood was hired by the
Treasurer's Office as a part-time Account Clerk on January 5,
1981; hired as a full-time Account Clerk on December 17, 1984;
and subsequently was promoted, throughout numerous positions in
the office, to her current position of Deputy Treasurer of
Customer Service on February 14, 1992; and
WHEREAS, Mrs. Wood was selected as the 1988 Treasurer's
Office "Employee of the Year"; and
WHEREAS, Mrs. Wood is a 1990 graduate of the County's
Supervisory Institute and obtained the professional
certification of Certified Governmental Deputy Treasurer from
the University of Virginia on May 1, 1996; and
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7/29/98
WHEREAS, M~s. Wood served as customer service trainer for
the County's ~T~ain the Trainer - Commitment to Excellence"
program and has been responsible for promoting, training, and
managing the excellent customer service functions of the
Treasurer's Office; and
WHEREAS, Mrs. Wood has provided personal customer service
to the citizens of Chesterfield County in a manner that
exhibits professionalism, courtesy, dedication, empathy,
sensitivity, and uncompromising quality; and
WHEREAS, Mrs. Wood has been a trusted team player and
leader in the Treasurer's Office -- responsible for designing,
implementing, and managing numerous quality service
innovations.
NOW, THEREFORE BE IT RESOLVED, that the Chesterfield
County Board of Supervisors publicly commends and recognizes
Mrs~ Barbara Mueller-Wood for her dedicated and outstanding
service to the Treasurer's Office and the citizens of
Chesterfield County and extends their congratulations and best
wishes upon her retirement.
AND, BE IT FURTHER RESOLVED, that a copy of this
resolution be presented to Mrs. Wood and that this resolution
be permanently recorded among the papers of this Board of
Supervisors of Chesterfield County, Virginia.
Ayes:
Nays:
Humphrey, Warren, Barber, Daniel, and McHale.
None.
Mrs. Humphrey presented the executed resolution to Mrs. Wood,
accompanied by Mr. Cordle, and expressed appreciation for her
dedicated service to the County.
Mrs. Wood expressed appreciation for the recognition and to her
co-workers for their support. She stated that she will miss
her service with Chesterfield County.
6. WORK SESSIONS
0 EMERGENCY MEDICAL SERVICES (EMS) STUDY
Mr. Ramsey stated that Chesterfield has an excellent history in
providing Emergency Medical Service (EMS). He further stated
that staff is not requesting the Board of Supervisors to adopt
any of the findings from the report at this time, however,
staff is requesting that the Board endorse the concept of
giving the EMS Study to the EMS Advisory Committee, which has
been in existence since the last Study was completed, and would
also recommend that some frontline career firefighters and
frontline volunteer providers be added to the Committee to
react to the Study. He stated that the Committee would then
bring recommendations back to himself and to the Board of
Supervisors.
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7/29/98
Chief Eiswick stated that the firefighters that traveled to
assist in Florida returned safely and noted that a "welcome
home" breakfast will be held on August 7, 1998 for the
firefighters and reporters that went to Florida. He invited
each of the Board members to attend, the breakfast. He stated
that the EMS System is comprise~ of the Fi. re Department and the
four Volunteer Rescue Squads. He reviewed some of the goals of
the EMS Study including preserving the County's volunteer
rescue squad system; performing a comprehensive review of the
System; making recommendations for approval of the System; and
ensuring that the County always delivers quality care to its
citizens. He then introduced Mr. Kip Causey, Chairman of the
EMS Advisory Council.
Mr. Causey expressed appreciation to the Board for their
support in providing the opportunity to conduct another EMS
Study and acknowledged the importance of a new study needing to
be conducted. He also expressed appreciation to the Board for
their support of the EMS System, which allows volunteer
personnel to work hand-in-hand with the career personnel. He
then introduced Mr. William Gay, representing David M. Griffith
and Associates, to present an overview of the Emergency Medical
Services (EMS) Study.
Mr. Gay briefly reviewed highlights of the study including
the County's growth into the next century; increased level of
medical care; ambulance transportation~ the possibility of
creation of emergency care centers in the County; and the
inclusion of citizen advisors on tlhe EMS Advisory Committee.
He then reviewed recommendations regarding billing for service;
emergency medical services care; ]placing the Fire Chief in
charge of EMS; the cost for an all career EMS service~ career
and voluntary personnel working more closely together;
communication and data information; volunteer development; and
retention of volunteers. He stated that he feels that the
report is a starting point for developing and refining the
system over time and will have to be developed in cooperation
with the volunteers working wit~ the career department to
achieve the objectives of the County.
Discussion, comments, and questions ensued relative to billing
for EMS services; ways that the County can address acute care
needs; whether the volunneer organizations have had input into
the Study; the possibility of satelliting additional hospitals
in the County; and billing practices of other localities for
EMS services.
Mr. Ron Hall, with Manchester Volunteer Rescue Squad, stated
that he feels the County should take a cautious approach
regarding billing practices.
It was agreed that the Board o~ Supervisors supports the
recommendation of Mr. Ramsey regarding the Study.
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7/29/98
7. DEFERRED ITEMS
There were no Deferred Items at this time.
8. NEW BUSINESS
8.A. APPOINTMENTS
On motion of Mr. McHale, seconded by Mr. Warren, the Board
suspended its rules at this time to allow simultaneous
nomination/ appointment/reappointment of members to serve on
the Riverside Regional Jail Authority; the Social Services
Board; the Citizens Transportation Advisory Committee; the
Committee on the Future; Camp Baker Management Board; the Youth
Services Citizen Board; and the Chesterfield Emergency Planning
Committee.
Ayes: Humphrey, Warren, Barber, Daniel, and McHale.
Nays: None.
8.A.1. RIVERSIDE REGIONAL JAIL AUTHORITY
On motion of Mr. McHale, seconded by Mr. Daniel, the Board
simultaneously nominated/appointed/reappointed Mr. Lane B.
Ramsey, member, and Sheriff Clarence William, alternate member,
to serve on the Riverside Regional Jail Authority, whose terms
are effective immediately and will expire June 30, 2002.
Ayes:
Nays:
Humphrey, Warren, Barber, Daniel, and McHale.
None.
8.A.2. SOCIAL SERVICES BOARD
On motion of Mr. Barber, seconded by Mrs. Humphrey, the Board
simultaneously nominated/appointed Mr. Bruce Miller and Ms.
Virous Jones, representing the County at-large, to serve on the
Chesterfield-Colonial Heights Social Services Board, whose
terms are effective immediately and will expire June 30, 2002.
Ayes:
Nays:
Humphrey, Warren, Barber, Daniel, and McHale.
None.
8,A.3. CITIZENS TRANSPORTATION ADVISORY COMMITTEE
On motion of Mr. Daniel, seconded by Mr. McHale, the Board
simultaneously nominated/appointed Mr. Robert G. Corder,
representing the County at-large, to serve on the Citizens
Transportation Advisory Committee, whose term is effective
immediately and will expire June 30, 2000.
Ayes:
Nays:
Humphrey, Warren, Barber, Daniel, and McHale.
None.
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7/29/98
8.A.4. COMMITTEE ON THE FUTURE
On motion of Mr. Daniel, seconded by Mr. McHale, the Board
deferred consideration of member to serve on the Committee on
the Future, representing the Dale District, until August 26,
1998.
Ayes:
Nays:
Humphrey, Warren, Barber, Daniel, and McHale.
None.
8.A.5. CAMP BAKER MANAGEMENT BOARD
On motion of Mr. Humphrey, seconded by Mr. McHale, the Board
appointed Mr. Mark Nugent, representing the Matoaca District,
to serve on the Camp Baker Management Board, whose term is
effective immediately and will expire April 30, 1999.
Ayes:
Nays:
Humphrey, Warren, Barber, Daniel, and McHale.
None.
(It is noted that Mr. Nugent is filling the unexpired term of
Ms. Barbara Snider who resigned.)
8.A.6. YOUTH SERVICES CITIZEN B~A~
On motion of Mr. McHale, seconded by Mr. Warren, the Board
simultaneously nominated/appointed Ms. Leigh Miles, student
member representing Clover Hill District; Ms. Samantha Dunbar,
student member representing Bermuda District; and Ms. Rosalia
Brown, student member representing Dale District, to serve on
the Youth Services Citizen Board, whose terms are effective
immediately and will expire June 30, 1999.
Ayes:
Nays:
Humphrey, Warren, Barber, Daniel, and McHale.
None.
8.A,7. CHESTERFIELD EMERGENCY PLANNING COMMITTEE
On motion of Mr. McHale, seconded by Mr. Daniel, the Board
simultaneously nominated/appointed Mr. Carmen Bria and Mr.
Jeffrey M. Dato, representing the Coun5y at-large, to serve on
the Chesterfield Emergency Planning Committee, whose terms are
effective immediately and will be at the pleasure of the Board.
Ayes:
Nays:
Humphrey, Warren, Barber, Daniel, and McHale.
None.
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7/29/98
8.B. STREETLIG~T INSTALLATION COST APPROVALS
On motion of Mr. Barber, seconded by Mr. McHale, the Board
approved the following streetlight installation cost approval:
* Additional Lighting-Monacan High School Parking Lot Exit Road
Install one additional 23000 lumen streetlight at the curve
in the exit road to eliminate a dark spot between
the existing lights
Cost to install light: $443.75
Ayes: Humphrey, Warren, Barber, Daniel, and McHale.
Nays: None.
8.C. CONSENT ITEMS
8.C.1. APPROPRIATION OF FUNDS FOR TWO SECONDARY ROAD
CONSTRUCTION PROJECTS
On motion of Mrs. Humphrey, seconded by Mr. Barber, the Board
appropriated anticipated Virginia Department of Transportation
reimbursements, in the amount of $450,000, for the Coalboro
Road (Winterpock Road to River Road) design and right-of-way
acquisition project and $100,000 for the Lindberg Drive
construction project.
Ayes:
Nays:
Humphrey, Warren, Barber, Daniel, and McHale.
None.
8 .C.2.
AUTHORIZATION FOR POLICE DEPARTMENT TO APPLY FOR
A FEDERAL GRANT TO PROVIDE CONTINUED FUNDING FOR
THE DEPARTMENT OF CRIMINAL JUSTICE SERVICES AT-RISK
YOUTH GRANT PROGRAM
On motion of Mrs. Humphrey, seconded by Mr. Barber, the Board
authorized the Police Department to apply for a Department of
Criminal Justice Services Grant, in the amount of $46,864, to
provide continued funding for the Department of Criminal
Justice Services At-Risk Youth Grant Program, and appropriated
up to $35,148 upon approval of the grant with a local transfer
match of $11,715.
Ayes:
Nays:
Humphrey, Warren, Barber, Daniel, and McHale.
None.
8.C.3. APPROVAL OF DONATION TO THE MIDLOTHIAN FAMILY YMCA
On motion of Mrs. Humphrey, seconded by Mr. Barber, the Board
donated $14,113 to the Midlothian District YMCA and authorized
the transfer of $14,113 from the Non-Departmental appropriation
category.
Ayes:
Nays:
Humphrey, Warren, Barber, Daniel, and McHale.
None.
7/29/98
98-519
8,C.4.
AUTHORIZATION TO ACQUIRE RIGHT-OF-WAY TO WIDEN
COMMON-WEALTH CENTRE PARKWAY BY PURCHASE OR
CONDEMNATION
On motion of Mrs. Humphrey, seconded by Mr. Barber, the Board
authorized staff to acquire right-of-way to widen Commonwealth
Centre Parkway and, if necessary, to condemn for such right-of-
way and appropriated $150,000 in developer contributions.
Ayes:
Nays:
Humphrey, Warren, Barber, Daniel, and McHale.
None.
8.C.5.
APPROVAL OF DESIGNATION OF COMMUNITY SERVICES BOARD
STRUCTURE
On motion of Mrs. Humphrey, seconded by Mr. Barber, the Board
approved the designation of the Community Services Board
structure and adopted the following resolution:
WHEREAS, Title 32.1-194 of the Code of Virginia, as
amended, requires each locality 'to designate the type of
community services board through which it provides mental
health, mental retardation, and substance abuse services to its
residents; and
WHEREAS, the County of Chesterfield delivers such services
through the Chesterfield Community Services Board; and
WHEREAS, the Chesterfield Community Services Board,
through its Board of Directors appointed by the Chesterfield
Board of Supervisors, sets policy for an administers the
provision of mental health, mental retardation and substance
abuse services that are provided by County staff and by
contracts with other organizations and providers; and
WHEREAS, this structure most closely fits the definition
of "administrative policy community services board" as
described in the law.
NOW, THEREFORE BE IT RESOLVED, that the Chesterfield
County Board of Supervisors does hereby designate the Community
Services Board as an administrative: policy community services
board as modified by the County Charter with the duties and
responsibilities conferred upon it by law and such other duties
and responsibilities which may be assigned by this body.
AND, BE IT FURTHER RESOLVED, that this resolution be
permanently recorded among the ]papers of this Board of
Supervisors of Chesterfield County, Virginia.
Ayes:
Nays:
Humphrey, Warren, Barber, Daniel, and McHale.
None.
98-520
7/29/98
8.C,6. APPROVAL OF BUDGET REVISION FOR THE CHESTERFIELD
COMMUNITY SERVICES BOARD
On motion of Mrs. Humphrey, seconded by Mr. Barber, the Board
appropriated $301,080 in additional state/federal revenue and
$141,600 in fee revenue; increase the Mental Health/Mental
Retardation/Substance Abuse Department expenditure
appropriations by $442,680; and approved the establishments of
five full-time positions.
Ayes:
Nays:
Humphrey, Warren, Barber, Daniel, and McHale.
None.
8.C.7. APPROVAL OF FY99 CHESTERFIELD COMMUNITY SERVICES BOARD
PERFORMANCE CONTRACT
On motion of Mrs. Humphrey, seconded by Mr. Barber, the Board
~'appr~ved the FY99 Performance Contract between the Chesterfield
County Community Services Board and the Virginia Department of
Mental Health/Mental Retardation/and Substance Abuse Services.
Ayes:
Nays:
Humphrey, Warren, Barber, Daniel, and McHale.
None.
8.C.8.
AWARD OF CONSTRUCTION CONTRACT TO SIMONS CONTRACTING
COMPANY, INCORPORATED FOR CONSTRUCTION OF THE WAGNER
BUILDING PARKING LOT
On motion of Mrs. Humphrey, seconded by Mr. Barber, the Board
authorized the County Administrator execute a construction
construct with Simons Contracting Company, Incorporated, in the
amount of $232,192.00, for the construction of the new Wagner
Building park lot.
Ayes:
Nays:
Humphrey, Warren, Barber, Daniel, and McHale.
None.
8.C.9.
AUTHORIZATION FOR COUNTY ADMINISTRATOR TO EXECUTE A
CONTRACT WITH RCC CONSULTANTS INCORPORATED FOR PHASE
III PUBLIC SAFETY COMMUNICATIONS CONSULTANT ~,N-D
ENGINEERING SERVICES
On motion of Mrs. Humphrey, seconded by Mr. Barber, the Board
authorized the County Administrator to execute a contract with
RCC Consultants, Incorporated for Phase III Public
Communications consulting and engineering services.
Ayes:
Nays:
Humphrey, Warren, Barber, Daniel, and McHale.
None.
98-521
7/29/98
8.C.10.
REQUEST FOR ENTERTAINMENT/MUSICAL FESTIVAL PERMIT FOR
THE ANNTJAL CHESTERFIELD COUNTY FAiR
On motion of Mrs. Humphrey, seconded by Mr. Barber, Board
approved a request for an entertainment/musical festival permit
from the Chesterfield County Fair Association for the 85th
annual Chesterfield County Fair at the County fairgrounds
complex to be held August 28, 1998 through September 5, 1998,
subject to conditions and adherence to staff recommendations.
Ayes:
Nays:
Humphrey, Warren, Barber, Daniel, and McHale.
None.
8.C.11. APPROVAL OF REVISIONS TO THE COUNTY AIRPORT
REGULATIONS AND STANDARDS
On motion of Mrs. Humphrey, seconded by Mr. Barber, the Board
approved revisions to the Chesterfield County Airport Rules,
Regulations and Minimum Standards Document and authorized
implementation of the Standards at the County Airport.
Ayes:
Nays:
Humphrey, Warren, Barber, Daniel, and McHale.
None.
8,C,12.
APPROPRIATION OF ADDITIONAL COMPENSATION BOARD REVENUE
AND EXPENDITURES ANDAUTHORIZATION FOR FOUR ADDITIONAL
POSITIONS
On motion of Mrs. Humphrey, seconded by Mr. Barber, the Board
appropriated $96,448 in additional Compensation Board revenue
and increased expenditures in the amount of $96,448 and
approved the creation of four additional positions for the
County Jail. The difference of $35,528, which is the local
funding match for these positions, will be identified during
the year end process for FY99.
Ayes:
Nays:
Humphrey, Warren, Barber, Daniel, and McHale.
None.
8,C.13,
APPROVAL OF FUNDS TO CONTINUE THE ASSAULT DIVERSION
PROGRAM
On motion of Mrs. Humphrey, seconded by Mr. Barber, the Board
approved the acceptance of $22,523 and appropriated the funds
to continue the Assault Diversion Program for Youth Offenders
and transferred the local match, in the amount of $22,523 from
the Virginia Juvenile Crime Correction Control Act (VJCCCA)
Grant.
Ayes:
Nays:
Humphrey, Warren, Barber, Daniel, and McHale.
None.
98-522
7/29/98
8.C.14, APPROPRIATION OF FUNDS FOR COMPLETION OF THE ISTEA VI
VIRGINIA CIVIL WAR TRAILS GRANT
On motion of Mrs. Humphrey, seconded by Mr. Barber, the Board
appropriated $130,000 in federal and local funds from the
completion of the ISTEA VI Virginia Civil War Trails Grant and
authorized the County Administrator to execute all necessary
contracts, subject to approval of form by the County Attorney,
to accept the grant. There is no County match for this grant.
Ayes:
Nays:
Humphrey, Warren, Barber, Daniel, and McHale.
None.
8,C.15. APPROVAL OF REQUEST FROM DUNMAR PROPERTIES, L.C. FOR
MODIFICATION OF THE AIRPORT INDUSTRIAL PARK
RESTRICTIVE COVENANTS
On motion of Mrs. Humphrey, seconded by Mr. Barber, the Board
approved a request from Dunmar Properties, L.C. to approve
modification of Airport Industrial Park restrictive covenants
to permit Dunmar to erect a chain link perimeter fence, subject
to requirements.
Ayes:
Nays:
Humphrey, Warren, Barber, Daniel, and McHale.
None.
8.C.16. SET DATES FOR pUBLIC HEARING
8.C.16.a.
TO CONSIDER AN ORDINANCE TO AMEND THE CODE OF THE
COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY
AMENDING AND REENACTING SECTION 13-41 RELATING
TO UNLAWFUL PARKING
On motion of Mrs. Humphrey, seconded by Mr. Barber, the Board
set the date of August 26, 1998 at 7:00 p.m. for a public
haring to consider an ordinance to amend the Code of the County
of Chesterfield, 1997, as amended, by amending and reenacting
Section 13-41 relating to unlawful parking.
Ayes:
Nays:
Humphrey, Warren, Barber, Daniel, and McHale.
None.
8 .C.16.b.
TO CONSIDER AN ORDINANCE RELATING TO DANGEROUS OR
VICIOUS DOGS
On motion of Mrs. Humphrey, seconded by Mr. Barber, the Board
set the date of August 26, 1998 for a public hearing to
consider to consider an ordinance to amend the Code of the
County of Chesterfield, 1997, as amended, by amending the
reenacting Section 4-24 relating to dangerous or vicious dogs.
Ayes:
Nays:
Humphrey, Warren, Barber, Daniel, and McHale.
None.
98-523
7/29/98
8.C.17.
ADOPTION OF RESOLUTIONS SUPPORTING ROAD AND RAIL
INDUSTRIAL ACCESS FUNDING FOR THE JAMES RIVER
INDUSTRIAL CENTER AND SET DATE FOR PUBLIC HEARING TO
CONSIDER APPROPRIATION OF FUNDS FOR THE INDUSTRIAL
ACCESS PROJECT
On motion of Mrs. Humphrey, seconded by Mr. Barber, the Board
adopted the following resolution:
WHEREAS, Reynolds Real Estate Ventures plans to construct
a new industrial park, James River Industrial center, off of
Coach Road and Reymet Road; and
WHEREAS, the property on which the park will be located
may require the reconstruction of a section of Coach Road
(Route 614), the relocation of a section of Reymet Road (Route
608) and construction of a new site road connecting to Coach
Road; and
WHEREAS, sufficient qualifying capital investment is
expected to occur, within three (3) years of the Commonwealth
Transportation Board's allocation of funds for the construction
of adequate access to the property,, to satisfy VDOT's capital
investment requirements; and
WHEREAS, Chesterfield County hereby guarantees that the
necessary right-of-way and utility adjustments for the park
access will be provided at no cost to the Virginia Department
of Transportation.
NOW, THEREFORE BE IT RESOLVED, that the Chesterfield
County Board of Supervisors hereby' requests the Commonwealth
Transportation Board to provide industrial access funding to
construct an adequate access to the James River Industrial
Center.
AND, BE IT FURTHER RESOLVED, that the Chesterfield Board
of Supervisors hereby agrees to provide a surety acceptable to
VDOT, to guarantee sufficient qualifying capital investment
will occur within three years of the Commonwealth
Transportation Board's allocation of industrial access funds
for the access road.
A_ND, BE IT FURTHER RESOLVED, that the Chesterfield County
Board of Supervisors hereby agrees that the new roadway so
constructed will be added to and become a part of the Secondary
System of Highways.
And, further, the Board adopted the following resolution:
WHEREAS, Rehrig International ("Rehrig") has expressed its
intention and desire to the Chesterfield County Board of
Supervisors to locate its business operation in Chesterfield
County; and
98-524
7/29/98
WHEREAS, Rehrig's operation will require rail access; and
WHEREAS, Rehrig has reported to the County their intent to
apply for the maximum industrial access railroad track funds
allowable from the Commonwealth of Virginia's Department of
Rail and Public Transportation Department; and
WHEREAS, Rehrig has requested that the Board of
Supervisors provide a resolution support its application for
the funds.
NOW, THEREFORE BE IT RESOLVED, that the Chesterfield
County Board of Supervisors hereby endorses and supports the
application of Rehrig for the maximum allowable industrial
access railroad track funds.
AND, BE IT FURTHER RESOLVED, that the County hereby makes
known its desire and intent to assist Rehrig in their effort to
obtain the~maximum,financial assistance from the Commonwealth
Transportation Board in locating its business in Chesterfield
County.
And, further the Board transferred $5,000 from the Industrial
Access Account to the project for the County's cost to acquire
a Capital Investment Survey; set the date of August 26, 1998 at
7:00 p.m. for a public hearing to consider the appropriation of
$1,395,000 ($450,000 in anticipated Virginia Department of
Transportation (VDOT) reimbursements and $945,000 in
anticipated developer reimbursements for the construction of
the access road and right-of-way acquisition); authorized the
County Administrator to enter into the necessary County
VDOT/Virginia Department of Rail and Public Transportation
Developer construction/right-of-way acquisition agreements/
contracts, permits, and surety agreements, acceptable to the
County Attorney, in order to have the access road and rail spur
constructed; authorized staff to acquire "off-site" right-of-
way for the project, using condemnation if necessary, with
Reynolds paying all acquisition costs; and authorized staff to
advertise a road construction contract for the access road.
Ayes:
Nays:
Humphrey, Warren, Barber, Daniel, and McHale.
None.
8.C.19.
APPROVAL OF AGREEMENT WITH THE COUNTY SCHOOL
BOARD FOR USE OF SCHOOL BUSES FOR PROGRAMS CONDUCTED
BY THE DEPARTMENT OF PARKS AND RECREATION
On motion of Mrs. Humphrey, seconded by Mr. Barber, the Board
authorized the County Administrator to execute an agreement
with the Chesterfield County School Board for the use of school
buses for programs conducted by the Department of Parks and
Recreation, in a form approved by the County Attorney.
Ayes:
Nays:
Humphrey, Warren, Barber, Daniel, and McHale.
None.
98-525
7/29/98
8 .C.20.
ALLOCATION OF UTILITY INDUCEMENT FUNDS TO EXTEND
WATER ANDWASTEWATER LINES TO SERVE PROPERTY ON COACH
ROAD
On motion of Mrs. Humphrey, seconded by Mr. Barber, the Board
allocated Utility Inducement Funds, not to exceed $350,000, to
extend water and wastewater lines to serve industrial property
south of Willis Road at Coach and Reymet Roads and waived the
requirement that the County's share of the total cost does not
exceed seventy-five percent.
Ayes:
Nays:
Humphrey, Warren, Barber, Daniel, and McHale.
None.
8.C.21.
AUTHORIZATION FOR PARKS A~ RECREATION TO FILE
APPLICATION FOR VARIANCE REOUEST ON BEHALF OF JAMES
RIVER HIGH SCHOOL SPORTS BOOSTER CLUB FOR AN
ELECTRONIC SCOREBOARD
On motion of Mrs. Humphrey, seconded by Mr. Barber, the Board
authorized the Parks and Recreation Department to file
application for variance request, on behalf of James River High
School Sports Boosters Club, for an electronic scoreboard.
Ayes:
Nays:
Humphrey, Warren, Barber, Daniel, and McHale.
None.
8.C,22. STATE ROAD ACCEPTANCE
This day the County Environmental Engineer, in accordance with
directions from this Board, made report in writing upon his
examination of the roads in Oak Hill., Clover Hill District, and
Whereas, the Resident Engineer for the Virginia Department of
Transportation has advised the ]Director of Environmental
Engineering, the streets in Oak Hill, Clover Hill District,
meet the requirements established by the Subdivision Street
Requirements of the Virginia Department of Transportation, and
Whereas, the County and the Virginia Department of
Transportation have entered into an agreement, recorded in Deed
Book 2453, Page 405, January 21, 1994, for all stormwater
detention/retention facilities in the County.
Therefore, upon consideration whereof, and on motion of Mrs.
Humphrey, seconded by Mr. Barber, it is resolved that the roads
in Oak Hill, Clover Hill District, be and they hereby are
established as public roads.
And be it further resolved, that the Virginia Department of
Transportation, be and is hereby requested to take into the
Secondary System, pursuant to Section 33.1-229, Code of
Virginia, and the Department's Subdivision Street Requirements,
the following:
7/29/98
98-526
Name of Street: Grey Oak Drive Length: 0.37 mile
From: Cul-de-sac, 0.37 mile south of Providence Road, State
Route 678
To: Providence Road, State Route 678, 0.27 mile west of Loch
Braemar Drive, State Route 2386
Guaranteed Right-of-Way Width: 50 feet.
Name of Street: Oakford Court Length: 0.04 mile
From: Cul-de-sac, 0.04 mile west of Grey Oak Drive
To: Grey Oak Drive, 0.25 mile south of Providence Road,
State Route 678
Guaranteed Right-of-Way Width: 50 feet.
This request is inclusive of the adjacent slope, sight
distance, clear zone, and designated Virginia Department of
Transportation drainage easements indicated on the development
plat.
These roads serve 22 lots.
Oak Hill is recorded as follows:
Plat Book 75, Pages 52 and 53, May 14, 1991.
Ayes:
Nays:
Humphrey, Warren, Barber, Daniel, and McHale.
None.
This day the County Environmental Engineer, in accordance with
directions from this Board, made report in writing upon his
examination of the roads in Southshore, Section A, Clover Hill
District, and
Whereas, the Resident Engineer for the Virginia Department of
Transportation has advised the Director of Environmental
Engineering, the streets in Southshore, Section A, Clover Hill
District, meet the requirements established by the Subdivision
Street Requirements of the Virginia Department of
Transportation, and
Whereas, the County and the Virginia Department of
Transportation have entered into an agreement, recorded in Deed
Book 2453, Page 405, January 21, 1994, for all stormwater
detention/retention facilities in the County.
Therefore, upon consideration whereof, and on motion of Mrs.
Humphrey, seconded by Mr. Barber, it is resolved that the roads
in Southshore, Section A, Clover Hill District, be and they
hereby are established as public roads.
And be it further resolved, that the Virginia Department of
Transportation, be and is hereby requested to take into the
Secondary System, pursuant to Section 33.1-229, Code of
Virginia, and the Department's Subdivision Street Requirements,
the following:
Name of Street: Southshore Drive
Length: 0.38 mile
98-527
7/29/98
From: Hull Street Road, State Route 360, 0.70 mile west of
Harbour View Court, State Route 4700
To: Southshore Road, 0.38 mile north of Hull Street Road,
State Route 360
Variable Right-of-Way Width: 50 to 80 feet.
Name of Street: Southshore Court Length: 0.04 mile
From: Cul-de-sac, 0.04 mile west of Southshore Drive
To: Southshore Drive, 0.31 mile north of Hull Street Road,
State Route 360
Guaranteed Right-of-Way Width: 40 feet.
Name of Street: Southshore Road Length: 0.23 mile
From: Cul-de-sac, 0.07 mile west of Southshore Drive
To: Cul-de-sac, 0.16 mile east of Southshore Drive
Guaranteed Right-of-Way Width: 40 feet.
This request is inclusive of t[he adjacent slope, sight
distance, clear zone, and designated Virginia Department of
Transportation drainage easements indicated on the development
plat.
These roads serve 43 lots.
This section of Southshore is recorded as follows:
Section A, Plat Book 77, Pages 71 and 72, February 7, 1992.
Ayes:
Nays:
Humphrey, Warren, Barber, Daniel, and McHale.
None.
This day the County Environmental Engineer, in accordance with
directions from this Board, made report in writing upon his
examination of the roads in Antler Ridge, Section 8, Matoaca
District, and
Whereas, the Resident Engineer for the Virginia Department of
Transportation has advised the ]Director of Environmental
Engineering, the streets in Antler Ridge, Section 8, Matoaca
District, meet the requirements established by the Subdivision
Street Requirements of the Virginia Department of
Transportation, and
Whereas, the County and the Virginia Department of
Transportation have entered into an agreement, recorded in Deed
Book 2453, Page 405, January 21, 1994, for all stormwater
detention/retention facilities in the County.
Therefore, upon consideration whereof, and on motion of Mrs.
Humphrey, seconded by Mr. Barber, it is resolved that the roads
in Antler Ridge, Section 8, Matoaca District, be and they
hereby are established as public roads.
And be it further resolved, that 'the Virginia Department of
Transportation, be and is hereby requested to take into the
Secondary System, pursuant to Section 33.1-229, Code of
7/29/98
98-528
Virginia, and the Department's Subdivision Street Requirements,
the following:
Name of Street: Flag Tail Drive Length: 0.08 mile
From: Whirlaway Drive, 0.10 mile southeast of Triple Crown
Drive, State Route 4900
To: Existing Flag Tail Drive, State Route 4904, 0.02 mile
south of Triple Crown Drive, State Route 4900
Guaranteed Right-of-Way Width: 50 feet.
Name of Street: Whirlaway Drive Length: 0.24 mile
From: Cul-de-sac, 0.05 mile south of Flag Tail Drive
To: Temporary turnaround, 0.19 mile northeast of Flag Tail
Drive
Guaranteed Right-of-Way Width: 50 feet.
Name of Street: Whirlaway Mews Length: 0.05 mile
From: Cul-de-sac, 0.05 mile south of Whirlaway Drive
To: ~Whirlaway Drive, 0.12 mile east of Flag Tail Drive
Guaranteed Right-of-Way Width: 40 feet.
This request is inclusive of the adjacent slope, sight
distance, clear zone, and designated Virginia Department of
Transportation drainage easements indicated on the development
plat.
These roads serve 38 lots.
This section of Antler Ridge is recorded as follows:
Section 8, Plat Book 84, Page 89, July 14, 1994.
Ayes:
Nays:
Humphrey, Warren, Barber, Daniel, and McHale.
None.
This day the County Environmental Engineer, in accordance with
directions from this Board, made report in writing upon his
examination of the roads in Fawn Creek, Section 2, Matoaca
District, and
Whereas, the Resident Engineer for the Virginia Department of
Transportation has advised the Director of Environmental
Engineering, the streets in Fawn Creek, Section 2, Matoaca
District, meet the requirements established by the Subdivision
Street Requirements of the Virginia Department of
Transportation, and
Whereas, the County and the Virginia Department of
Transportation have entered into an agreement, recorded in Deed
Book 2453, Page 405, January 21, 1994, for all stormwater
detention/retention facilities in the County.
Therefore, upon consideration whereof, and on motion of Mrs.
Humphrey, seconded by Mr. Barber, it is resolved that the roads
in Fawn Creek, Section 2, Matoaca District, be and they hereby
are established as public roads.
98-529
7/29/98
And be it further resolved, that the Virginia Department of
Transportation, be and is hereby requested to take into the
Secondary System, pursuant to Section 33.1-229, Code of
Virginia, and the Department's Subdivision Street Requirements,
the following:
Name of Street: Brocket Drive Length: 0.15 mile
From: Cul-de-sac, 0.29 mile south of Spring Run Road, State
Route 662
To: Existing Brocket Drive, State Route 5150, 0.14 mile
south of Spring Run Road, State Route 662
Guaranteed Right-of-Way Width: 50 feet.
Name of Street: Faline Court Length: 0.03 mile
From: Cul-de-sac, 0.03 mile west of Brocket Drive
To: Brocket Drive, 0.24 mile south of Spring Run Road, State
Route 662
Guaranteed Right-of-Way Width: 40 feet.
Name of Street: Salten Court Length: 0.04 mile
From: Cul-de-sac, 0.04 mile west of Brocket Drive
To: Brocket Drive, 0.19 mile south of Spring Run Road, State
Route 662
Guaranteed Right-of-Way Width: 40 feet.
This request is inclusive of t[he adjacent slope, sight
distance, clear zone, and designated Virginia Department of
Transportation drainage easements indicated on the development
plat.
These roads serve 31 lots.
This section of Fawn Creek is recorded as follows:
Section 2, Plat Book 88, Page 66, August 25, 1995.
Ayes:
Nays:
Humphrey, Warren, Barber, Daniel, and McHale.
None.
This day the County Environmental Engineer, in accordance with
directions from this Board, made report in writing upon his
examination of the roads in Pypers Pointe, Section 1, Matoaca
District, and
Whereas, the Resident Engineer for the Virginia Department of
Transportation has advised the ]Director of Environmental
Engineering, the streets in Pypers Pointe, Section 1, Matoaca
District, meet the requirements established by the Subdivision
Street Requirements of the Virginia Department of
Transportation, and
Whereas, the County and the Virginia Department of
Transportation have entered into an agreement, recorded in Deed
Book 2453, Page 405, January 21, 1994, for all stormwater
detention/retention facilities in the County.
98-530
7/29/98
Therefore, upon consideration whereof, and on motion of Mrs.
Humphrey, seconded by Mr. Barber, it is resolved that the roads
in Pypers Pointe, Section 1, Matoaca District, be and they
hereby are established as public roads.
And be it further resolved, that the Virginia Department of
Transportation, be and is hereby requested to take into the
Secondary System, pursuant to Section 33.1-229, Code of
Virginia, and the Department's Subdivision Street Requirements,
the following:
Name of Street: Pypers Pointe Drive Length: 0.46 mile
From: End of road, 0.46 mile south of River Road, State Route
602
To: River Road, State Route 602, 1.14 mile east of Exter
Mill Road, State Route 636
Variable Right-of-Way Width: 50 to 90 feet.
Name of Street:.Corte Castle Road Length: 0.32 mile
From: Cul-de-sac, 0.25 mile west of Pypers Pointe Drive, 0.40
mile south of River Road, State Route 602
To: End of road, 0.07 mile east of Pypers Pointe Drive, 0.40
mile south of River Road, State Route 602
Guaranteed Right-of-Way Width: 50 feet.
This request is inclusive of the adjacent slope, sight
distance, clear zone, and designated Virginia Department of
Transportation drainage easements indicated on the development
plat.
These roads serve 24 lots.
This section of Pypers Pointe is recorded as follows:
Section 1, Plat Book 83, Page 45, February 1, 1994.
Nays:
Humphrey, Warren, Barber, Daniel, and McHale.
None.
8.C.23. APPROVAL OF SCHOOL GRANTS FOR FY99
On motion of Mrs. Humphrey, seconded by Mr. Barber, the Board
appropriated $55,820 to the Instruction appropriation category
in the School Grants Fund for FY99 for three additional grants.
Ayes:
Nays:
Humphrey, Warren, Barber, Daniel, and McHale.
None.
8.C.24,
APPROPRIATION OF FUNDS FOR THE COACH RQAD WATER LINE
PROJECT
On motion of Mrs. Humphrey, seconded by Mr. Barber, the Board
appropriated $300,000 for the Coach Road Water Line Project.
Ayes:
Nays:
Humphrey, Warren, Barber, Daniel, and McHale.
None.
98-531
7/29/98
8 .C.25.
AWARD OF CONSTRUCTION COntRACT FOR THE BUFORD ROAD
WATER LINE REHABILITATION PROJECT
On motion of Mrs. Humphrey, seconded by Mr. Barber, the Board
authorized the County Administrator to enter into a contract
with Greg E. Jones ExCavating, in the amount of $579,776.69 and
appropriated additional funds, in the amount of $225,000, for
the Buford Road Water Line Rehabilitation Project and
authorized the County Administrator to execute the necessary
documents.
Ayes:
Nays:
Humphrey, Warren, Barber, Daniel, and McHale.
None.
8.C.26. REQUESTS FOR PERMISSION
8.C.26.a, LWWVENTURES FOR AN EXISTING SIGN TO ENCROACH WITHIN
A SIXTEEN FOOT SEWER EASEMENT
On motion of Mrs. Humphrey, seconded by Mr. Barber, the Board
approved a request from LWW ventures, L.L.C. for an existing
sign to encroach within a sixteen foot sewer easement, subject
to the execution of a license agreement. (It is noted that a
copy of the plat is filed with the papers of this Board.)
Ayes:
Nays:
Humphrey, Warren, Barber, Daniel, and McHale.
None.
8.C.26.b. REHBORG TRUCKING TO USE A PORTION OF COUNTY PROPERTY
FOR PARKING
On motion of Mrs. Humphrey, seconded by Mr. Barber, the Board
approved a request from Rehborg Trucking to use a portion of
the driveway at 1301 Meadowville Road to park a dump truck,
subject to the execution of license agreement. (It is noted
that a copy of the vicinity sketch is filed with the papers of
this Board.)
Ayes:
Nays:
Humphrey, Warren, Barber, Daniel, and McHale.
None.
8,C.26.c.
HELEN ¢. WAGNER TO CONSTRUCT A FENCE WITHIN A
SIXTEEN FOOT DRAINAGE EASEMENT ACR0SS LOT 47, SANDY
OAK SUBDIVISION
On motion of Mrs. Humphrey, seconded by Mr. Barber, the Board
approved a request from Helen C. Wagner to construct a fence
within a sixteen foot drainage easement across Lot 47, Sandy
Oak Subdivision, subject to the execution of a license
agreement. (It is noted that a copy of the plat is filed with
the papers of this Board.)
Ayes:
Nays:
Humphrey, Warren, Barber, Daniel, and McHale.
None.
7/29/ 8
98-532
8.C.26.d.
DISTINCTIVE HOMES, INCORPORATED FOR ANEXISTING DECK
TO ENCROACH WITHIN A SIXTEEN FOOT SEWER EASEMENT
ACROSS LOT 3. SAINT CLAIR. SECTION A
On motion of Mrs. Humphrey, seconded by Mr. Barber, the Board
approved a request from Distinctive Homes, Incorporated to have
an existing deck encroach within a sixteen foot sewer easement
across Lot 3, Saint Clair, Section A, subject to the execution
of a license agreement. (It is noted that a copy of the plat
is filed with the papers of this Board.)
Ayes:
Nays:
Humphrey, Warren, Barber, Daniel, and McHale.
None.
8.C.26.e.
JAMES H. YORKE AND DEBORAH A. YORKE TO INSTALL A
WATER SERVICE FOR ANEW RESIDENCE ON PRIVET DRIVE
On motion of Mrs. Humphrey, seconded by Mr.~Barber, the Board
approved a request from James H. Yorke and Deborah A. Yorke to
extend a private water service within a fifteen foot private
easement to serve a new residence at 8621 Privet Drive. (It is
noted that a copy of the plat is filed with the papers of this
Board.)
Ayes:
Nays:
Humphrey, Warren, Barber, Daniel, and McHale.
None.
8.C.27. REQUESTS TO QUITCLAIM
8 .C.27 .a.
A PORTION OF A SIXTEEN FOOT SEWER AND WATER EASEMENT
ACROSS PROPERTY OF AFFORDABLE RESIDENCES IN
CHESTERFIELD II, INCORPORATED
On motion of Mrs. Humphrey, seconded by Mr. Barber, the Board
authorized the Chairman of the Board of Supervisors and the
County Administrator to execute a quitclaim deed to vacate a
portion of a sixteen foot sewer and water easement across
property of Affordable Residences in Chesterfield II,
Incorporated. (It is noted a copy of the plat is filed with
the papers of this Board.)
Ayes:
Nays:
Humphrey, Warren, Barber, Daniel, and McHale.
None.
8 .C.27 .c.
A PORTION 0FANEXISTING VARIABLE WIDTH DRAINAGE AND
SEWER EASEMENT ACROSS PROPERTy OF TRADE ROAD
ASSOCIATES,LLC,
On motion of Mrs. Humphrey, seconded by Mr. Barber, the Board
authorized the Chairman of the Board of Supervisors and the
County Administrator to execute a quitclaim deed to vacate a
portion of an existing variable width drainage and sewer
easement across property of Trade Road Associates, L.L.C. (It
98-533
7/29/98
is noted a copy of the vicinity sketch is filed with the papers
of this Board.)
Ayes:
Nays:
Humphrey, Warren, Barber, Daniel, and McHale.
None.
8.C.28. ACCEPTANCE OF PARCELS OF LAND
8.c.28.a.
ALONG TEE NORTH RIGHT-OF-WAY LINE OF MAIN STREET
FROM ELMO. YOUNG AND LE0~RD BINES
On motion of Mrs. Humphrey, seconded by Mr. Barber, the Board
accepted the conveyance of a parcel of land containing 0.005
acres along the north right-of-way line of Main Street (State
Route 1120) from Elmo Young and Leonard Hines and authorized
the County Administrator to execute the necessary deed. (It is
noted that a copy of the plat is filed with the papers of this
Board.)
Ayes:
Nays:
Humphrey, Warren, Barber, Daniel, and McHale.
None.
8 .C.28 .b.
ALONG THE WEST RIGHT-OF-WAY OF JEFFERSON DAVIS
HIGHWAY FROM HOME DEPOT U.S.A., INCORPORATED
On motion of Mrs. Humphrey, seconded by Mr. Barber, the Board
accepted the conveyance of a parcel of land containing 0.4805
acres along the west right-of-way of Jefferson Davis Highway,
State Route 1 & 301, from Home Depot U.S.A., Incorporated and
authorized the County Administrator to execute the necessary
deed. (It is noted that a copy of the plat is filed with the
papers of this Board.)
Ayes:
Nays:
Humphrey, Warren, Barber, Daniel, and McHale.
None.
8.C.28 .c.
ALONG THE SOUTH LINE OF HULL STREET ROAD AND ALONG
THE EAST LINE OF WINTERPOCK ROAD FROM LOWE'S HOME
CENTERS, INCORPORATED
On motion of Mrs. Humphrey, seconded by Mr. Barber, the Board
accepted the conveyance of three parcels of land; one parcel
containing 0.032 acres along the south right-of-way line of
Hull Street Road (State Route 360); one parcel containing 0.062
acres along the south right-of-way line of Hull Street Road
(State Route 360); and one parcel containing 0.876 acres along
the east right-of-way line of Winterpock Road (State Route 621)
from Lowe's Home Centers, Incorporated and authorized the
County Administrator to execute the necessary deed. (It is
noted that a copy of the plat is filed with the papers of this
Board.)
Ayes:
Nays:
Humphrey, Warren, Barber, Daniel, and McHale.
None.
98-534
7/29/98
8.C.28.d.
ALON~ THE WEST RIGHT-OF-WAY OF JEFFERSON DAVIS
HIGHWAY FROM CMA PROPERTIES, INCORPORATED
On motion of Mrs. Humphrey, seconded by Mr. Barber, the Board
accepted the conveyance of a parcel of land containing 0.1283
acres along the west right-of-way of Jefferson Davis Highway,
State Route 1 & 301, from CMA Properties, Incorporated and
authorized the County Administrator to execute the necessary
deed. (It is noted a copy of the plat is filed with the papers
of this Board.)
Ayes:
Nays:
Humphrey, Warren, Barber, Daniel, and McHale.
None.
8,C.29.
APPROVAL OF PIPELINE CROSSING AGREEMENT WITH CSX
TRANSPORTATION
On,motion,of Mrs. Humphrey, seconded by Mr. Barber, the Board
authorized the County Administrator to execute a Pipeline
Crossing Agreement with CSX Transportation for the installation
of a waterline for Chester Village Green.
Ayes:
Nays:
Humphrey, Warren, Barber, Daniel, and McHale.
None.
8 ,C.30.
APPROVAL OF CONTRACT FOR PURCHASE OF A PARCEL OF LAND
ON COGBILL ROAD
On motion of Mrs. Humphrey, seconded by Mr. Barber, the Board
approved a contract for the purchase of a parcel of land along
Cogbill Road, subject to approval by the School Board, and
authorized the County Administrator to sign the contract and
necessary deed. (It is noted a copy of the vicinity sketch is
filed with the papers of this Board.)
Ayes:
Nays:
Humphrey, Warren, Barber, Daniel, and McHale.
None.
8 .C.31.
DESIGNATION OF A WETLAND PRESERVATION EASEMENT ON
COUNTY PROPERTY
On motion of Mrs. Humphrey, seconded by Mr. Barber, the Board
designated a wetland preservation easement on County property
and authorized the County Administrator to execute the
necessary Declaration. (It is noted a copy of the plat is
filed with the papers of this Board.)
Ayes:
Nays:
Humphrey, Warren, Barber, Daniel, and McHale.
None.
98-535
7/29/98
8.C.32. APPROVAL OF UTILITY CONTRACT FOR BRANDY OAKS, SECTIONS
5AND9
On motion of Mrs. Humphrey, seconded by Mr. Barber, the Board
approved the following utility contract for Brandy Oaks,
Section 5 and 9, which project includes 4270 L.F. ± of sixteen
inch oversized water lines and authorized the County
Administrator to execute any necessary documents:
Developer:
Contractor:
Contract Amount: Estimated Total
Total Estimated County Cost:
Water (Oversizing)
(Refund thru connections)
Estimated Developer Cost:
Code: (Oversizing)
District: Matoaca
Westbridge Development, Inc.
Bookman Construction Company
- $221,000.00
$ 85,655.00
$135,345.00
5B-572VO-E4C
Ayes:
Nays:
Humphrey, Warren, Barber, Daniel, and McHale.
None.
8.C.33.
APPROVAL OF REVISED UTILITY CONTRACT FOR ROSEMONT,
SECTION F
On motion of Mrs. Humphrey, seconded by Mr. Barber, the Board
approved the following revised utility contract for Rosemont,
Section F, which project includes an offsite extension of 987
L.F. ± of eight inch wastewater lines and authorized the County
Administrator to execute any necessary documents:
Developer:
Contractor:
Contract Amount: Estimated Tot:al
Total Estimated County Cost:
Wastewater (Offsite)
(Refund thru connections)
Estimated Developer Cost:
Code: (Offsite)
District: Midlothian
Rosemont Associates
R.M.C. Contractors, Inc.
- $141,876.00
$ 16,069.00
$125,807.0%
5N-572VO-E4D
Ayes:
Nays:
Humphrey, Warren, Barber, Daniel, and McHale.
None.
8 .C.34.
APPROVAL OF PURCHASE OF LOT 18,. REVISED LOT 14, IN
KINGSLAND HEIGHTS SUBDIVISION FOR THE NORCLIFF ROAD
WATER TANK FROM CARLTON WAYNE MARTIN
On motion of Mrs. Humphrey, seconded by Mr. Barber, the Board
approved the purchase of Lot 18, Revised Lot 14, in Kingsland
Heights Subdivision, in the amount of $11,000, for the Norcliff
Road Water Tank from Carlton Wayne Martin and authorized the
County Administrator to execute the deed. (It is noted a copy
of the plat is filed with the papers of this Board.)
Ayes:
Nays:
Humphrey, Warren, Barber, Daniel, and McHale.
None.
7/29/98
98-536
8.C.35.
TRANSFE~ OF FUNDS FOR A FILE TRACKING SYSTEM IN THE
CIRCUIT COURT CLERK'S OFFICE
On motion of Mrs. Humphrey, seconded by Mr. Barber, the Board
authorized the transfer, of up to $50,000, from the Reserve for
Future Capital Projects, to the Circuit Court Clerk Office to
purchase a file tracking system.
Ayes:
Nays:
Humphrey, Warren, Barber, Daniel, and McHale.
None.
8 .C.18.
ADOPTION OF RESOLUTION SUPPORTING THE COMMONWEALTH
TRANSPORTATION BOARD IN NAMING ROUTE 288 THE "JAMES
RIVER PARKWAY"
Mrs. Humphrey stated that there has been some discussions in
the region about naming the Route 288 corridor. She suggested
that the Board name Route 288 the "Chesterfield Freeway" rather
than the "James River Parkway".
Mrs. Humphrey then made a motion, seconded by Mr. Warren, for
the Board to adopt a resolution supporting the Commonwealth
Transportation Board in naming Route 288 the ~Chesterfield
Freeway".
Mr. Daniel stated that he supports the naming of Route 288 the
~Chesterfield Freeway" and that if naming Route 288 the
"Chesterfield Freeway" fails, he feels that Chesterfield should
receive some recognition on the naming of the next major
roadway constructed.
Mr. Barber referenced the County securing construction of the
Powhite Parkway/Route 288 Interchange loop and ramp without a
toll booth. He stated that he feels as a name is being decided
for Route 288, he feels the language ~Freeway" should be part
of the name. He further stated that he would not oppose naming
the road "James River Parkway". He stated that he feels the
language "Freeway" is the ultimate message that needs to be
sent because much work went into this road to ensure people
could travel Route 288 with no tolls.
Mr. McHale stated that he likes the name "James River Parkway",
however, when the road from 1-95 to the Powhite Extension would
have been a toll facility, except for actions taken by previous
Boards of Supervisors, the idea of "Freeway" is very
appropriate. He further stated that he will support and
endorse naming Route 288 the "Chesterfield Freeway".
Mrs. Humphrey called for the vote on the motion made by her,
seconded by Mr. Warren, for the Board to adopt the following
resolution:
WHEREAS, the completion of Route 288 will help reduce
traffic congestion, promote economic development, and help
improve air quality for the region; and
98-537
7/29/98
WHEREAS, Route 288 will provide a major new
transportation link connecting all localities in the region;
and
WHEREAS, the Commonwealth Transportation Board has the
statutory authority to name state highways.
NOW, THEREFORE BE IT RESOLVED, that for the foregoing
reasons the Chesterfield County Board of Supervisors
respectively requests that the Commonwealth Transportation
Board name Route 288 the ~Chesterfield Freeway".
Ayes:
Nays:
Humphrey, Warren, Barber, Daniel, and McHale.
None.
8.C.36.
TRANSFER OF THREE CENT R02~ FUNDS FROM EACH OF
THE FIVE MAGISTERIAL DISTRICTS AND APPROPRIATE
DONATION FROM THE POCOSHOCK YOUTH SOCCER LEAGU~
TO INSTALL BALLFIELD LIGHTS AT MANCH~STER MIDDLE
SCHOOL
After brief discussion, Mr. Daniel stated that he will support
contributing $1,000 towards the baltfield lights, rather than
$2,140, in which is shown on the Board paper.
Mr. McHale stated that he will support his commitment of
contributing $130 towards the installation of the ballfield
lights.
Mrs. Humphrey stated that based on the formulas, it was found
that the majority of the youth participating were from the
Clover Hill and Dale Districts; that the least were from the
Bermuda District; and the Matoaca and Midlothian Districts were
fairly comparable. She further stated that she will support
her contribution of $990 from street light funds.
Mr. Warren stated that after discussions with Mr. Barber, Mr.
Barber will now contribute $1,590, rather than $1,020, and that
he will now contribute $4,290, rather than $3,720. He
acknowledged the growth of the Pocoshock Youth Soccer League
and expressed appreciation to the Board for their support in
this effort.
Mr. Warren then made a motion, seconded by Mrs. Humphrey, for
the Board to transfer $990 from the Matoaca District
Streetlight Fund; $4,290 from the Clover Hill District
Streetlight Fund; $130 from the Bermuda District Three Cent
Road Fund; $1,000 from the Dale District Three Cent Road Fund;
and $1,590 from the Midlothian District Cent Road Fund and
appropriated a donation, in the amount of $4,000, from the
Pocoshock Youth Soccer League, to install ballfield lights at
Manchester Middle School.
Ayes:
Nays:
Humphrey, Warren, Barber, Daniel, and McHale.
None.
98-538
7/29/98
8.C.37. AUTHORIZATIQN TO HIRE A CONSULTANT TO REVIEW
GEOLOGIC SUBMISSIONS BY VULCAN OUARRY
Mr. McHale expressed concerns relative to this issue setting a
precedent. He inquired as to whether this is a function in
which County should be involved and spending County funds on.
Mrs. Humphrey stated that she would like the County to work
with the necessary experts in addressing Vulcan Quarry's
geological information, as submitted to Mines, Minerals, and
Energy. She further stated she wants to address the issue of
water quality that was not addressed in the original Vulcan
Quarry conditional use process.
Mr. Daniel stated that he did not support the Vulcan case and
that this issue is an example of why he did not support it. He
further stated that he feels a review of geologic submissions
would be good and for the information to be published to
reassure the people on various issues regarding the Quarry.
Mr. Warren stated that he also voted against the Vulcan Quarry
case, however, the issue before the Board is a new situation,
an opportunity to learn additional information, and to
adequately serve the citizens.
After brief discussion, on motion of Mrs. Humphrey, seconded by
Mr. Warren, the Board authorized staff to hire a consultant to
review geologic and hydrogeologic submissions by Vulcan Quarry.
Ayes: Humphrey, Warren, Barber, Daniel, and McHale.
Nays: None.
9. HEARINGS OF CITIZENS ON UNSCHEDULED MATTERS OR CLAIMS
There were no Hearings of Citizens on Unscheduled Matters or
Claims.
10. REPORTS
On motion of Mr. McHale, seconded by Mr. Barber,. the Board
accepted the following reports:
A report on Developer Water and Sewer Contracts and a status
report on the General Fund Balance; Reserve for Future Capital
Projects; District Road and Street Light Funds; and Lease
Purchases.
Ayes:
Nays:
Humphrey, Warren, Barber, Daniel, and McHale.
None.
98-539
7/29/98
11. DINNER
On motion of Mr. Barber, seconded by Mr. McHale, the Board
recessed to the Administration Building, Room 502, for a dinner
meeting with members of the Community Services Board.
Ayes:
Nays:
Humphrey, Warren, Barber, Daniel, and McHale.
None.
The Board of Supervisors met with members of the Community
Services Board and introductions and welcoming remarks were
made by Mrs. Humphrey.
Dr. Carolyn S. Cockrell, Community Services Board Chairman,
addressed the Board and expressed appreciation for the
opportunity to discuss the mental health, mental retardation
and substance abuse services needs of Chesterfield citizens.
Dr. Cockrell then presented a brief overview of current agency
activities and · accomplishments which included national
accreditation of services; development of intensive residential
options for persons with mental illness; and a variety of NACo
awards. She noted that "as a part of the Chesterfield County
government family, we strive to epitomize the Excellence in
Public Service for which Chesterfield has become known,n Dr.
Cockrell was joined by Community Services Board members Ernest
E. Johnson and Thomas "Mac" Deadmore in providing a synopsis of
key issues that will need addressing by the Board of
Supervisors in the near future including increased demand for
services; resource availability; and environmental/external
threats.
In conclusion, various critical needs were emphasized including
additional psychiatry services; gro'up home options for persons
with mental retardation currently being cared for by elderly
family members; and replacement of obsolete MIS computer
system.
Mr. Warren expressed appreciation to Mr. Colestock and Mr.
Scales, Clover Hill District, for tlhe service and time devoted
to keeping the Board of Supervisors informed.
Mr. Daniel expressed appreciation to Mr. Deadmore and Mr. Peto
for the many hours devoted as representatives of Dale District
to the Community Services Board.
Mr. Barber expressed appreciation to Ms. Cooper and Mr.
Johnson, Midlothian District, for their representation and
expressed his support that "adequate resources are the number
one concern in reaching out to the community".
Mr. McHale referenced results of a recent County Citizens
Survey, indicating an increase in population numbers of persons
with special needs.
Mrs. Humphrey, on behalf of the Board, expressed appreciation
to the Chairman and members of the Community Services Board,
7/29/98
98-540
for their hard work and dedication in the provision of quality
services for persons with mental disabilities; noted the
changes taking place throughout the State regarding CSB Board
structure; and stated that the Chesterfield Community Services
Board will have a unique opportunity to be a model for the
future.
Reconvening:
12. INVOCATION
Mr. Pete Stith gave the invocation.
13.
PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF
AMERICA
Chaplain Billy Souther, Chaplin Coordinator for the
Chesterfield Police Department, led the Pledge of Allegiance to
the Flag of the United States of America.
14. RESOLUTIONS AND SPECIAL RECOGNITIONS
14.A, RECOGNIZING AUGUST 4, 1998 AS "NATIONAL NIGHT OUT"
Colonel Baker introduced approximately thirty County
neighborhood watch coordinators who were present at the meeting
to receive the resolution.
On motion of the Board, the following resolution was adopted:
WHEREAS, the National Association of Town Watch is
sponsoring the fifteenth Annual Edition of a special coast-to-
coast community crime prevention event on August 4, 1998 called
~National Night Out" -- America's Night Out Against Crime; and
WHEREAS, Chesterfield County plays an essential role in
assisting the Chesterfield County Police Department through its
cooperative crime prevention efforts in Chesterfield County and
is locally supporting ~National Night Out"; and
WHEREAS, it is important that all citizens in
Chesterfield County be aware of the importance of crime
prevention programs and the positive impact that their
participation can have on reducing crime and drug use in our
neighborhoods; and
WHEREAS, "National Night Out" provides an opportunity for
Chesterfield County to join together with thousands of other
communities across the country in support of safer
neighborhoods and to demonstrate the success of cooperative
crime prevention efforts; and
98-541
7/29/98
WHEREAS, neighborhood awareness, spirit, and cooperation
are important themes of the "National Night Out" project and
key components in helping the Chesterfield County Police
Department fight crime and drug abuse.
NOW, THEREFORE BE IT RESOLVED, that the Chesterfield
County Board of Supervisors does hereby call upon all citizens
of Chesterfield County to join the Chesterfield County Police
Department and the National Association of Town Watch in
supporting and participating in tlhe Eighth Annual "National
Night Out" on August 4, 1998.
AND, BE IT FURTHER RESOLVED, that the Chesterfield County
Board of Supervisors publicly recognizes Tuesday, August 4,
1998 as "National Night Out" in Chesterfield County.
Ayes:
Nays:
Humphrey, Warren, Barber, Daniel, and McHale.
None.
~Mrs. Humphrey presented the executed resolution to Colonel
Baker, accompanied by area neighborhood coordinators, and
commended them on their efforts to reduce crime in the County.
Colonel Baker expressed appreciation to Target for the donation
of funds to purchase a new McGruff outfit and commended the
Police Department and neighborhoods for their efforts against
fighting crime.
14 .B.
RECOGNIZING DIBERT VALVE AND FITTING COMPANY,
INCORPORATED AS THE ~1998 S~LL BUSINESS OF THE YEAR"
Mr. McLaren introduced Messrs. Hugh and Sam Dibert who were
present to receive the resolution.
On motion of the Board, the following resolution was adopted:
WHEREAS, the Chesterfield County Board of Supervisors
established a Business Appreciation and Recognition Award to
recognize existing businesses within the County that contribute
to the County's economy and its citizens; and
WHEREAS, Dibert Valve & Fitting Company, Incorporated,
a family-owned business begun by Hugh Dibert, Sr., has been
located in Chesterfield County for thirty-five years and has
grown from one initial employee to twenty-five, with sales
currently fifteen percent over last year; and
WHEREAS, Dibert Valve & Fitting Company exemplifies their
Mission Statement of being the very best supplier their
customers have by always meeting or exceeding their
expectations and acting in a way that shows the highest level
of fairness and integrity; and
WHEREAS, Dibert Valve & Fitting Company provides a
workplace that encourages and rewards high performance from
98-542
7/29/98
their Associates, practices continual improvement of
productivity and quality and encourages their employees to live
their lives by the Golden Rule - "Do unto others as you would
have them do unto you"; and
WHEREAS, Hugh and Sam Dibert were instrumental in the
development of the Jefferson Davis Committee, have guided the
resurgence and current progress of the Jefferson Davis Corridor
and are also represented on the Board of Directors for Virginia
Hunters for the Hungry and St. Francis Home.
NOW, THEREFORE BE IT RESOLVED, that the Chesterfield
County Board of Supervisors publicly expresses its gratitude,
on behalf of the County, to Dibert Valve & Fitting Company,
Incorporated for their many contributions by recognizing them
as the 1998 Small Business Recipient of the Chesterfield County
Business Appreciation and Recognition Award.
AND~ BE IT FURTHER RESOLVED' that a copy of this
resolution be presented to Dibert Valve & Fitting Company and
that this resolution be permanently recorded among the papers
of this Board of Supervisors of Chesterfield County, Virginia.
Ayes:
Nays:
Humphrey, Warren, Barber, Daniel, and McHale.
None.
Mr. McHale stated that Dibert Valve has been a corporate
citizen for many years and has significantly assisted in the
improvement and stabilization of the Jefferson Davis Corridor.
He then presented the executed resolution to Mr. Hugh and Sam
Dibert, expressed appreciation for their contributions and
commitment to the community, and congratulated them on being
named the Chesterfield County ~Small Business of the Year for
1998"
Mr. Sam Dibert expressed appreciation for the recognition and
also expressed appreciation to his family for their support. He
recognized members of his family who were present at the
meeting.
14,C.
RECOGNIZING THE EMPLOYEES OF ALLSTATE INSURANCE COMPANY
AND THE ALLSTATE FOUNDATION FOR THEIR CONTRIBUTIONS
TO THE CHESTERFIELD FIRE DEPARTMENT
Captain Mark Nugent, Deputy Fire Marshal, introduced Ms. Doris
Brown and Mr. Matt Stegle, with the Allstate Insurance Company,
who were present to receive the resolution.
On motion of the Board, the following resolution was adopted:
WHEREAS, Chesterfield County promotes and provides pro-
active fire and life safety education to prevent injury; and
WHEREAS, many injuries and deaths are preventable; and
98-543
7/29/98
WHEREAS, the goal of the fire and life safety education
is to change unsafe habits and behavior; and
WHEREAS, the employees of the Allstate Insurance Company
and the Allstate Foundation have formed a partnership with the
Chesterfield Fire Department to work together and deliver fire
and life safety education programs to the citizens of
Chesterfield County; and
WHEREAS, these Allstate employees dedicate their time to
work with firefighters in delivering safety information,
inspecting child safety seats, and distributing bike helmets;
and
WHEREAS, the Allstate Foundation has designated the
Chesterfield Fire Department as the recipient of a grant, in
the amount of $22,435, that will be used for two significant
public safety initiatives: the ~Heads UP! Helmets ON! EVERY
TIME!" Campaign and the Fire and Life Safety House, which will
serve as a mobile teaching resource to promote safety awareness
among the youth in Chesterfield County.
NOW, THEREFORE BE IT RESOLVED, that the Chesterfield
County Board of Supervisors publicly recognizes the Allstate
Insurance Company employees who are dedicating their time to
promote safety habits and the Allstate Foundation for their
generous contributions and expresses its appreciation for their
support toward making Chesterfield County the safest and most
secure community of its size in the U.S.A.
Ayes:
Nays:
Humphrey, Warren, Barber, Daniel, and McHale.
None.
Mrs. Humphrey presented the executed resolution to Ms. Brown
and Mr. Stegle and expressed appreciation for their
contribution to the Fire Department towards these two projects
and for their efforts in promoting safety.
Ms. Brown presented a check, in the amount of $22,435, to Chief
Elswick and Captain Nugent.
Chief Elswick referenced a bicycle accident that happened with
a six year old child on Route 10 and noted that the child
lived. He stated that the child and her brother were given two
bicycle helmets, funded by the donation of Allstate.
Mr. Stegle expressed appreciation for the recognition and
stated that he is feel proud to work for a company that allows
the opportunity to give money back to the community.
98-544
7/29/98
14 .D.
RECOGNIZING BOY SCOUTS UPON ATTAINING RANK OF EAGLE
SCOUT
14.D.1, TIMOTHY A, .DAVIS, TROOP 894
On motion of the Board, the following resolution was adopted:
WHEREAS, the Boy Scouts of America was incorporated by
Mr. William D. Boyce on February 8, 1910; and
WHEREAS, the Boy Scouts of America was founded to promote
citizenship training, personal development, and fitness of
individuals; and
WHEREAS, after earning at least twenty-one merit badges
in a wide variety of fields, serving in a leadership position
in a troop, carrying out a service project beneficial to his
community, being active in the troop, demonstrating Scout
spirit;'~and-living up to the Scout Oath and Law; and
WHEREAS, Mr. Timothy A. Davis, Troop 894, sponsored by
Saint David's Episcopal Church, has accomplished those high
standards of commitment and has reached the long-sought goal of
Eagle Scout which is received by less than two percent of those
individuals entering the Scouting movement; and
WHEREAS, growing through his experiences in Scouting,
learning the lessons of responsible citizenship, and priding
himself on the great accomplishments of his Country, Timothy is
indeed a member of a new generation of prepared young citizens
of whom we can all be very proud.
NOW, THEREFORE BE IT RESOLVED, that the Chesterfield
County Board of Supervisors hereby extends its congratulations
to Mr. Timothy A. Davis and acknowledges the good fortune of
the County to have such an outstanding young man as one of its
citizens.
Ayes:
Nays:
Humphrey, Warren, Barber, Daniel, and McHale.
None.
Mr. Barber presented the executed resolution and patch to Mr.
Davis, accompanied by members of his family, congratulated him
on his outstanding achievement, and wished him well in his
future endeavors.
14.D.2. JUSTIN W. KEPPLER, TROOP 183
On motion of the Board, the following resolution was adopted:
WHEREAS, the Boy Scouts of America was incorporated by
Mr. William D. Boyce on February 8, 1910; and
WHEREAS, the Boy Scouts of America was founded to promote
citizenship training, personal development, and fitness of
individuals; and
98-545
7/29/98
WHEREAS, after earning at least twenty-one merit badges
in a wide variety of fields, serving in a leadership position
in a troop, carrying out a service project beneficial to his
community, being active in the troop, demonstrating Scout
spirit, and living up to the Scout Oath and Law; and
WHEREAS, Mr. Justin Keppler, Troop 183, sponsored by
Saint Ann's Catholic Church, has accomplished those high
standards of commitment and has reached the long-sought goal of
Eagle Scout which is received by less than two percent of those
individuals entering the Scouting movement; and
WHEREAS, growing through his experiences in Scouting,
learning the lessons of responsible citizenship, and priding
himself on the great accomplishments of his Country, Justin is
indeed a member of a new generation of prepared young citizens
of whom we can all be very proud.
NOW, THEREFORE BE IT RESOLVED, that the Chesterfield
County Board of Supervisors.hereby extends its congratulations
to Mr. Justin W. Keppler acknowledges the good fortune of the
County to have such an outstanding young man as one of its
citizens.
Ayes:
Nays:
Humphrey, Warren, Barber, Daniel, and McHale.
None.
Mr. Barber presented the executed resolution and patch to Mr.
Keppler, accompanied by members of his family, congratulated
him on his outstanding achievement, and wished him well in his
future endeavors.
14,D.3. GEORGE F. SWENCK, TROOP 800
On motion of the Board, the following resolution was adopted:
WHEREAS, the Boy Scouts of America was incorporated by
Mr. William D. Boyce on February 8,. 1910; and
WHEREAS, the Boy Scouts of America was founded to promote
citizenship training, personal development, and fitness of
individuals; and
WHEREAS, after earning at least twenty-one merit badges
in a wide variety of fields, serving in a leadership position
in a troop, carrying out a service project beneficial to his
community, being active in the troop, demonstrating Scout
spirit, and living up to the Scout Oath and Law; and
WHEREAS, Mr. George Frederick "Derick" Swenck, III, Troop
800, sponsored by Bethel Baptist Church, has accomplished those
high standards of commitment and has reached the long-sought
goal of Eagle Scout which is received by less than two percent
of those individuals entering the Scouting movement; and
98-546
7/29/98
WHEREAS, growing through his experiences in Scouting,
learning the lessons of responsible citizenship, and priding
himself on the great accomplishments of his Country, Derick is
indeed a member of a new generation of prepared young citizens
of whom we can all be very proud.
NOW, THEREFORE BE IT RESOLVED, that the Chesterfield
County Board of Supervisors hereby extends its congratulations
to Mr. George Frederick "Derick" Swenck and acknowledges the
good fortune of the County to have such an outstanding young
man as one of its citizens.
Ayes:
Nays:
Humphrey, Warren, Barber, Daniel, and McHale.
None.
Mr. Barber presented the executed resolution and patch to Mr.
Swenck, accompanied by members of his family, congratulated him
on his outstanding achievement, and wished him well in his
· future endeavors
14.D,4. SCOTT PURCELL, TROOP 800
On motion of the Board, the following resolution was adopted:
WHEREAS, the Boy Scouts of America was incorporated by
Mr. William D. Boyce on February 8, 1910; and
WHEREAS, the Boy Scouts of America was founded to promote
citizenship training, personal development, and fitness of
individuals; and
WHEREAS, after earning at least twenty-one merit badges
in a wide variety of fields, serving in a leadership position
in a troop, carrying out a service project beneficial to his
community, being active in the troop, demonstrating Scout
spirit, and living up to the Scout Oath and Law; and
WHEREAS, Mr. Scott Purcell, Troop 800, sponsored by
Bethel Baptist Church, has accomplished those high standards of
commitment and has reached the long-sought goal of Eagle Scout
which is received by less than two percent of those individuals
entering the Scouting movement; and
WHEREAS, growing through his experiences in Scouting,
learning the lessons of responsible citizenship, and priding
himself on the great accomplishments of his Country, Scott is
indeed a member of a new generation of prepared young citizens
of whom we can all be very proud.
NOW, THEREFORE BE IT RESOLVED, that the Chesterfield
County Board of Supervisors hereby extends its congratulations
to Mr. Scott Purcell and acknowledges the good fortune of the
County to have such an outstanding young man as one of its
citizens.
Ayes:
Nays:
Humphrey, Warren, Barber, Daniel, and McHale.
None.
98-547
7/29/98
Mr. Barber presented the executed resolution and patch to Mr.
Purcell, accompanied by members of his family, congratulated
him on his outstanding achievement, and wished him well in his
future endeavors.
15.
REQUESTS FOR MOBILE HOME PERMITS AND REZONING PLACED ON
THE CONSENT AGENDA TO BE HEARD IN THE FOLLOWING ORDER~
- Withdrawals/Deferrals
- Cases where the applicant accepts the
recommendation and there is no opposition
- Cases where the applicant does not accept
the recommendation and/or there is public
opposition will be heard at Section 17
97SN0293
In Clover Hill Magisterial District, B. MITCHELL SNEAD, NANCY
K. SNEAD AND MARGO NORMENT requested rezoning and amendment of
zoning district map from Agricultural (A) to Community Business
(C-3). A drug store with drive-in windows and other retail
uses is planned. However, with the approval of this request,
other C-3 uses would be permitted. The density of such
amendment will be controlled by zoning conditions or Ordinance
standards. The Comprehensive Plan suggests the property is
appropriate for community mixed use. This request lies on 11.5
acres fronting approximately 700 feet on the north line of Hull
Street Road, approximately 70 feet east of Hicks Road. GPIN
759-692-6088 and 759-693-Part of 8413 (Sheet 14).
Mr. Poole presented a summary of Case 98SN0293 and stated that
the applicant has requested a 120 day deferral.
Mr. Jim Theobold, representing the applicant, stated that the
applicant was requesting a deferral.
There was no opposition present to the deferral.
On motion of Mr. Warren, seconded by Mrs. Humphrey, the Board
deferred Case 98SN0293 until November 24, 1998.
Ayes:
Nays:
Humphrey, Warren, Barber, Daniel, and McHale.
None.
98SN0243
In Midlothian Magisterial District, MSO, INC. requested
rezoning and amendment of zoning district map from Community
Business (C-3) and Corporate Office (0-2) to Community Business
(C-3) . Commercial uses are planned. The density of such
amendment will be controlled by zoning conditions or Ordinance
standards. The Comprehensive Plan suggests the property is
appropriate for general commercial and office use. This
request lies on 4.3 acres fronting approximately 420 feet on
the east line of Courthouse Road, approximately 300 feet on
98-548
7/29/98
Branchway Road and located approximately 100 feet north of
International Drive. Tax ID 741-708-Part of 1820 (Sheets 7 and
8).
Mr. Poole stated that Mr. Barber has requested a thirty day
deferral.
Ms. Kendra Madison, representing the applicant, stated that the
recommendation for a deferral is acceptable.
There was no opposition present to the deferral.
On motion of Mr. Barber, seconded by Mr. McHale,
deferred Case 98SN0243 until August 26, 1998.
Ayes:
Nays:
the Board
Humphrey, Warren, Barber, Daniel, and McHale.
None.
98SN0186
In Dale Magisterial District, WALTER W. MARSH requested
rezoning and amendment of zoning district map from Agricultural
(A) to Light Industrial (I-l). The density of such amendment
will be controlled by zoning conditions or Ordinance standards.
The Comprehensive Plan suggests the property is appropriate for
light industrial use. This request lies on 29.4 acres fronting
approximately 1,075 feet on the north line of Cogbill Road,
approximately 580 feet east of Belmont Road. GPIN 763-677-Part
of 7240 (Sheet 22).
Mr. Poole stated that the applicant is requesting that the
Board remand Case 98SN0186 to the Planning Commission to make
some modifications to the request and to continue to work on
the project.
Mr. Daniel stated that his intention was to hear the. request
this evening, however, after further addressing the request
this afternoon, he feels it would be fair to both the public
and the applicant to address the necessary issues. He further
stated that he supports the request being remanded to the
Planning Commission.
Mr. Lee Ayers, representing the applicant, requested that the
case be remanded to the Planning Commission. He further
stated that the applicant will make changes to the application
that will improve its quality.
There was no opposition present.
On motion of Daniel, seconded by Mr. Warren, the Board remanded
Case 98SN0186 to the Planning Commission.
Ayes:
Nays:
Humphrey, Warren, Barber, Daniel, and McHale.
None.
98-549
7/29/98
98SN0185
In Matoaca Magisterial District, G. H. COGBILL FAMILY
PARTNERSHIP requested rezoning and amendment of zoning district
map from Agricultural (A) to Community Business (C-3).
Commercial and office uses are planned. The density of such
amendment will be controlled by zoning conditions or Ordinance
standards. The Comprehensive Plan suggests the property is
appropriate for community mixed uses. This request lies on
14.2 acres fronting approximately 420 feet on the south line of
Iron Bridge Road, approximately 250 feet west of Beach Road,
also fronting approximately 1,000 feet on the west line of
Beach Road, approximately 200 feet south of Iron Bridge Road.
GPIN 769-660-Part of 7197 (Sheet 31).
Mr. Poole presented a summary of Case 98SN0185 and stated that
staff and the Planning Commission recommend approval, subject
to one condition and acceptance of the proffered conditions.
He noted that the request conforms to the Central Area Plan.
John Cogbill, Esquire, representing the applicant, stated that
the recommendation is acceptable.. He recognized Mr. Tom
Comparado, the developer of the proposed project, who was
present at the meeting.
Due to someone being present to speak to the request, the
request was placed in its normal sequence on the Agenda.
98SN0176 (Amended)
In Clover Hill Magisterial District, HOME DEPOT U. S. A., INC.
AND IRVING. HORNER requested rezoning and amendment of zoning
district map from Agricultural (A)~. Community Business (C-3),
General Business (C-5) and Light Industrial (I-l) to Community
Business (C-3) and Light Industrial (I-l) with Conditional Use
Planned Development to permit use and bulk exceptions plus
amendment of Conditional Use Planned Development Case 85S153 on
a tract currently zoned Light Industrial (I-l) relative to curb
and gutter, pavement, road improvements and permitted uses. A
mix of commercial and industrial uses is planned. The density
of such amendment will be controlled by zoning conditions or
Ordinance standards. The Comprehensive Plan suggests the
property is appropriate for light industrial use. This request
lies on 198.7 acres fronting in two (2) places for a total of
approximately 3,450 feet on the north line of Hull Street Road,
approximately 1,200 feet on the east line and approximately
1,200 feet on the west line of Warbro Road and approximately
1,800 feet on the east line of Route 288, and located in the
northeast and northwest quadrants of the intersection of Hull
Street and Warbro Roads. GPIN 737-680-0386; 735-683-Part of
0636; and 738-682-Part of 0134 (Sheets 13 and 20).
Mr. Poole presented a summary of Case 98SN0176 and stated that
subsequent to the case being remanded to the Planning
Commission, the applicant had amended the proposal to comply
98-550
7/e9/ 8
with the spirit and intent of the Powhite/Route 288 Plan. She
indicated that Staff and the Commission now recommend approval
and acceptance of the proffered conditions.
Mr. John Easter, representing the applicant, stated that the
recommendation is acceptable.
There was no opposition present.
On motion of Mr. Warren, seconded by Mr. McHale, the Board
approved Case 98SN0176 and accepted the following proffered
conditions:
The textual statement and the plan entitled Chesterfield
Crossing-Tract Scheme, prepared by Weaver & Associates
and dated July 1, 1998 shall be deemed the Master Plan.
The public water and wastewater systems shall be used.
With the exception of timbering to remove dead or
diseased trees which has been approved by the Virginia
State Department of Forestry, there shall be no
timbering until a land disturbance permit has been
obtained from the Environmental Engineering Department.
Prior to any site plan approval for Tracts II-A, II-B,
III, or IV, thirty-five (35) feet of right of way on the
west side of Warbro Road, measured from the centerline
of that part of Warbro Road immediately adjacent to the
property, shall be dedicated, free and unrestricted, to
and for the benefit of Chesterfield County. Prior to
any site plan approval for Tract V, thirty-five (35)
feet of right of way on the east side of Warbro Road,
measured from the centerline of that part of Warbro Road
immediately adjacent to Tract V, shall be dedicated,
free and unrestricted, to and for the benefit of
Chesterfield County.
o
Prior to any site plan approval for Tract II-A or upon
request from the Chesterfield County Transportation
Department ("Transportation Department"), whichever
occurs first, a sixty {60) foot wide right of way from
Route 360 via the north/south public road ("Main Site
Road") to that portion of the Cheatham parcel that lies
east ~f Route 288 (part of GPIN 733-680-9439), shall be
dedicated, free and unrestricted, to and for the benefit
of Chesterfield County. The exact location of this
right of way shall be approved by the Transportation
Department.
The maximum density of Tracts I, II-A, II-B, III, and
IV, for traffic planning purposes, shall be 486,000
square feet of shopping center, 3,000 square feet of
fast food restaurant with drive-through window, and
380,000 square feet of light industrial, or equivalent
densities as approved by the Transportation Department.
Additional traffic studies may be submitted to and
7/29/98
98-551
o
o
10.
approved by the Transportation Department. If the
approved studies demonstrate that additional density can
be developed on the property and acceptable levels of
service are maintained, as determined by the
Transportation Department, the Transportation Department
may modify this condition to increase permissible
densities.
Direct access to Warbro Road and Route 360 for Tracts
II-B, III, and IV shall be limited to and generally
located as shown on the plan prepared by Barakos-Landino
Design Group, titled Chesterfield Crossing - Access
Plan, dated March 10, 1998. Direct access to Route 360
for Tract V shall be limited[ to one (1) entrance/exit,
and direct access to Warbro Road for Tract V shall be
limited to two (2) entrances/exits. The exact location
of accesses to Warbro Road and Route 360 shall be
approved by the Transportation Department.
Prior to any site plan approval, an access plan for the
Main Site Road shall be submitted to, and approved by,
the Transportation Department. Access to and from the
Main Site Road shall conform to the approved access
plan.
The plan entitled Chesterfield Crossing-Tract Scheme,
prepared by Weaver & Associates and dated July 1, 1998
shall be considered the master road plan. The Main Site
Road is included only for illustrative purposes, to show
the general location and concept of such road;
provided, however, that the road shall be aligned within
Tract II-B as far north and east as practicable while
accommodating access to Tract II-A and meeting
Transportation Department standards. Approval of the
plan by the County does not imply that the County gives
final approval of any particular road alignment or
section.
To provide for an adequate roadway system, the developer
shall be responsible for the following:
a)
Construction of an additional lane of pavement
along Route 360 (i.e. third westbound through
lane), from the eastern property line of Tract
V through the Main Site Road intersection. The
exact length of this improvement shall be
approved by the Transportation Department;
b)
Construction of an additional lane of pavement
along Route 360 (i.e. fourth westbound through
lane), from approximately 500 feet east of the
Main Site Road intersection, west to the Route
288 northbound on ramp. The exact length of
this improvement shall be approved by the
Transportation Department;
c)
Construction of additional pavement along the
7/29/98
98-552
d
e
g)
h)
I)
j)
westbound lanes of Route 360 at each approved
access, including the Warbro Road intersection,
to provide a separate right turn lane;
Construction of additional pavement along the
eastbound lanes of Route 360 at the Main Site
Road intersection to provide dual left turn
lanes. The exact length of this improvement
shall be approved by the Transportation
Department;
Construction of a raised median along the
eastbound lanes of Route 360 to preclude
northbound Route 288 vehicles from traveling
east on Route 360 and turning left onto the
Main Site Road, if required, as determined by
the Transportation Department. The exact
length and design of this improvement shall be
approved by the~Transportation Department;
Construction of the Main Site Road as a public
road and as a four lane divided roadway from
Route 360 toward the northern boundary of Tract
II-B, but tapering to a two-lane roadway
prior to reaching the northern boundary of
Tract II-B if such taper can be accomplished in
accordance with VDOT standards. The Main Site
Road shall be constructed through Tracts I and
II-A as a two-lane roadway. The exact length
and design of this improvement shall be
approved by the Transportation Department;
Construction of a six (6) lane typical section
(i.e. two (2) northbound lanes and four (4)
southbound lanes) for the Main Site Road at the
Route 360 intersection. The exact length of
this improvement shall be approved by the
Transportation Department;
Construction of additional pavement along the
Main Site Road at each approved access to
provide left and right turn lanes, if
warranted, based on the Transportation
Department standards;
Full cost of traffic signalization at the Main
Site Road/Route 360 intersection, when
warranted, based on Transportation Department
standards;
Construction of additional pavement along the
eastbound lanes of Route 360 at the Warbro Road
intersection to provide dual left turn lanes.
The exact length of this improvement shall be
approved by the Transportation Department;
98-553
7/29/98
k)
Construction of additional pavement along
Warbro Road to provide a six (6) lane typical
section (i.e. two !2) northbound lanes and four
(4) southbound lanes) at its intersection with
Route 360. The exact length of this
improvement shall be approved by the
Transportation Department;
1)
Construction of a raised median along Warbro
Road from Route 360 to the southernmost
approved access for Tract III onto Warbro Road;
m)
Construction of additional pavement along
Warbro Road at each approved access to provide
left and right turn lanes, if warranted, based
on Transportation Department standards;
n)
Full cost of traffic signal modification at the
Warbro Road/ Bridgewood Road/Route 360
intersection as required for the improvements
set forth in parts a, c, j, k, and 1 of this
condition; and
o)
Dedication to Chesterfield County, free and
unrestricted, of any additional right of way
(or easements) required for the road
improvements identified above.
11.
Prior to any site plan approval, a phasing plan for
required road improvements, as identified in Proffered
Condition 10, shall be submitted to and approved by the
Transportation Department. The approved phasing plan
shall include a requirement that the Main Site Road be
constructed to provide access from Route 360 across the
creek to Tract II-A, within, three (3) years from the
issuance of Certificate(s) of Occupancy for more than
three hundred fifty thousand (350,000) square feet of C-
3 uses in Tracts II-B, III, and IV.
Proffered Conditions Applicable to Tracts II-B, III, and IV
12.
The Applicants, their successors and assigns,
(hereinafter jointly "the Applicants") shall be
responsible for providing to the following individuals,
written notice of the submission to Chesterfield County
of site plans for C-3 uses: the last known president or
representative on file with the County Planning
Department for the civic associations of Clarendon,
Lake Genito, Genito Estates, Glen Tara, Deer Run,
Ashbrook, and Woodlake, and the Community Manager of the
Brandermill Community Association. Such notification
shall occur no later than twenty-one (21) days prior to
approval or disapproval of the plan. The Applicants
shall provide a copy of the notification letter to the
Planning Department.
98-554
7/29/98
13.
14.
15
16.
17.
18.
19.
20.
21.
22.
Ail buildings constructed on the property for C-3 uses
shall be compatible in architectural style, materials,
colors, and details. Franchise-type out-parcel
buildings shall also be compatible to the architectural
style, materials, colors, and details which predominate
in this portion of the development.
Within Tract II-B, the C-3 uses permitted as a use
exception and the C-1 uses permitted as restricted uses
in an I-1 district shall be limited to: (I) two out-
parcels not to exceed in the aggregate 2.5 acres and
located generally in the southeast corner of Tract II-B;
and (ii) any area of Tract II-B that may fall on the
east or north side of the Main Site Road as generally
shown on the plan entitled Chesterfield Crossing-Tract
Scheme, prepared by Weaver & Associates and dated July
1, 1998.
C-3 uses in Tract II-B east and north of the Main Site
Road and in Tracts III and IV shall not exceed a total
of 450,000 gross square feet.
The following C-3 uses shall not be permitted:
Multiple-family dwellings and townhouses
The pedestrian pathways serving C-3 uses shall include
amenities such as benches, trees and/or landscaping,
decorative paving, and trash containers.
Any open basins required for water quantity or quality
control located on the property shall be designed as wet
ponds and shall be landscaped or otherwise improved so
that the facilities become visual enhancements to and
amenities for the uses developed on the property. The
landscaping plan for such ponds shall include
landscaping adjacent to the ponds as well as aquatic and
sub-aquatic plantings. At the time of site plan review,
a plan depicting these requirements shall be submitted
to the Planning Department for review and approval.
Freestanding business identification signs shall be
monument-style signs.
Any lighting fixture mounting located on the property
shall not exceed a height of thirty-five (35) feet.
Ail building-mounted business identification signs
located on the rear of the buildings shall conform to
the Zoning Ordinance requirements. No Development
Standards Waiver or variance for the business
identification signs located on the rear of the
buildings shall alter this condition.
An area of approximately five thousand (5,000) square
feet shall be provided within Tract III or that portion
of Tract II-B that lies north and east of the Main Site
7/29/98
98-555
Road, for public and semi-public use, such as area civic
association events, special commercial events or
cultural activities. This area shall be designated
through recordation of an open space easement.
Buildings shall be sited around the area so as to create
and encourage pedestrian activity and other public/semi-
public activity. The area shall incorporate amenities
to include, but not necessarily limited to, benches for
public seating, decorative paving, landscaping,
pedestrian scale lighting, or other similar features.
23.
The C-3 uses located in Tract III and that portion of
Tract II-B that lies north and east of the Main Site
Road shall be designed to minimize the linear character
typical of strip commercial development through use of
building off-sets and other architectural design
features and through site design of outparcels to
minimize the view from Route 360 of parking areas for
those uses and for in-line uses, as determined by the
Director of Planning
24.
Prior to or in conjunction with site plan approval for
commercial uses in Tracts II-B, III and IV, the
Developer shall prepare and record restrictive covenants
(the "Covenants") with respect to commercial uses in
Tracts II-B, III and IV that provide for review of the
architectural treatment of the buildings by an
architectural review committee (the ~ARC"). Review by
the ARC shall be outlined in the Covenants. The
recorded Covenants shall incorporate a copy of the
Design Guidelines attached as Exhibit A. These
Guidelines shall not be changed for a period of ten (10)
years from the date of the issuance of the first
building permit on the Property. Notice of the ARC's
approval shall be submitted to the Planning Department
prior to the Planning Department approval of the
architectural elevations.
25.
The ARC shall include, in addition to the Developer's
representatives and property owners, one member from the
Brandermill community selected by the Board of the
Brandermill Community Association.
26.
A maximum of 100 feet of the southern portion of Tract
IV shall be permitted Community Business (C-3) uses.
Such C-3 uses may only be located in the southern 100
feet of Tract IV if necessary to accommodate the site
design of in-line users in Tract III.
Proffered Condition Applicable tO Tract V
27.
In addition to the Light Industrial (I-l) uses, the
following additional uses shall be permitted in Tract V:
a)
Those uses permitted in the Convenience
Business (C-i) District excluding convenience
stores and gasoline sales, provided that such
7/29/98
98-556
uses shall be limited to a maximum of 25,000
gross square feet, and shall generally be
located in the northeast quadrant of the
intersection of Warbro Road and Route 360 and
designed so as to accommodate Light Industrial
(I-l) uses to the east along Route 360.
b)
Carpenter and cabinetmakers' offices and
display rooms; contractors' offices and display
rooms; and electrical, plumbing or heating
supply sales, service and display rooms,
provided that for such uses the gross square
floor area of any retail (display) area shall
be limited to thirty (30) percent of the gross
floor area of any individual use, and that
outside storage shall be prohibited.
Ayes: Humphrey, Warren, Barber, Daniel, and McHale.
Nays: None.
98SN0196
In Bermuda Magisterial District, W. L. PETWA¥, III requested
rezoning and amendment of zoning district map from Residential
(R-7) and Light Industrial (I-l) to General Business (C-5) . A
contractor's office and storage yard is planned. However,
other C-5 uses could be developed with the approval of this
request. The density of such amendment will be controlled by
zoning conditions or Ordinance standards. The Comprehensive
Plan suggests the property is appropriate for general
commercial uses. This request lies on 7.4 acres known as 8530
Perrymont Road. GPIN 791-673-5812 and 8033 (Sheet 23).
Mr. Poole presented a summary of Case 98SN0196 and stated that
staff and the Planning Commission recommend approval and
acceptance of the proffered conditions. He noted that the
request conforms to the Jefferson Davis Corridor Plan.
Mr. David Matthews, representing the applicant, stated that the
recommendation is acceptable.
There was no opposition present.
On motion of Mr. McHale, seconded by Mrs. Humphrey, the Board
approved Case 98SN0196 and accepted the following proffered
conditions:
The public water system shall be used.
Prior to any site plan approval, forty-five (45) feet of
right-of-way, measured from the centerlines of Chester
Road and Perrymont Road, shall be dedicated, free and
unrestricted, to and for the benefit of Chesterfield
County.
No direct access shall be provided to Chester Road.
98-557
7/29/98
o
o
Direct access to Perrymont Road shall be limited to one
(1) entrance/exit for all non-residential use. The
exact location of this access shall be approved by the
Transportation Department.
The following C-5 uses shall not be permitted:
a)
b)
c)
d)
e)
f)
g)
h)
I)
j)
k)
1)
Cocktail lounges and night clubs
Fraternal uses
Liquor stores
Material reclamation,
aluminum, glass, plastic
only
Tire recapping and vulcanizing establishments
Fur dressing and dyeing
Linoleum, asphalt-felt base and other hard
surface floor cover manufacturing
Mortician's good manufacturing
Paper recycling by the compaction method
Rectifying and blending of~liquors
Wholesaling houses and distributors of
alcoholic beverages
Wine, brandy and brandy spirits manufacturing
receiving centers--
and paper products
Ayes:
Nays:
Humphrey, Warren, Barber, Daniel, and McHale.
None.
98SN0238
In Matoaca Magisterial District, DOUGLAS SOWERS requested
Conditional Use and amendment of zoning district map to permit
two (2) acres of above-ground utility structure (wastewater
pump station) use within a 26.9 acre tract zoned Agricultural
(A) and Residential (R-7). The density of such amendment will
be controlled by zoning conditions or Ordinance standards. The
Comprehensive Plan suggests the property is appropriate for
residential use of 1.51 to 4.0 units per acre. This request
lies on 26.9 acres fronting approximately 1,430 feet on the
north line of Route 288, approximately 940 feet east of Qualla
Road. Tax ID 748-675-8833
Mr. Poole presented a summary of Case 98SN0238 and stated that
staff and the Planning Commission recommend approval, subject
to conditions. He noted that the Central Area Plan suggests
the property and surrounding area is appropriate for
residential use of 1.0 to 2.5 dwelling units per acre.
Skitch Rudy, Esquire, representing the applicant, stated that
the recommendation is acceptable.
There was brief discussion relative to why zoning is necessary
to construct a wastewater pump station.
98-558
7/29/98
On motion of Mrs. Humphrey, seconded by Mr. McHale, the Board
approved Case 98SN0238, subject to the following conditions:
Ail mechanical equipment shall be enclosed by a masonry
structure having a residential appearance and design.
Further, the perimeter of the building shall be
landscaped to create a residential appearance. The
exact treatment of the facility and landscaping shall be
approved by the Planning Department. (P)
Ail driveways and parking areas shall be graveled or
paved and maintained to minimize dust or tracking
problems and to provide ease of ingress and egress. (P)
Ayes:
Nays:
Humphrey, Warren, Barber, Daniel, and McHale.
None.
98SN0240
In Midlothian Magisterial District, CHARLES PISCATELLI
requested amendment to Conditional Use Planned Development
(Case 89SN0422) and amendment of zoning district map to permit
sporting goods sales in a Light Industrial (I-l) District. The
density of such amendment will be controlled by zoning
conditions or Ordinance standards. The Comprehensive Plan
suggests the property is appropriate for light industrial use.
This request lies on 2.0 acres fronting approximately 278 feet
on the east line of Johnston Willis Drive, approximately 1,130
feet south of Midlothian Turnpike. Tax ID 746-707-5596 (Sheet
8).
Mr. Poole presented a summary of Case 98SN0240 and stated that
staff and the Planning Commission recommend approval, subject
to one condition. He noted that although the Northern Area
Land Use and Transportation Plan suggests the property is
appropriate for light industrial uses, the current zoning
allows a number of commercial uses on the request property and
surrounding areas.
Mr. Roger Hughes, representing the applicant, stated that the
recommendation is acceptable.
There was no opposition present.
Mr° Daniel stated that he and Mr. Hughes use to occupy nearby
office space at Philip Morris; however, he does not see any
conflict of interest regarding this issue since he no longer is
employed by the company.
On motion of Mr. Barber, seconded by Mrs. Humphrey, the Board
approved Case 98SN0240, subject to the following condition:
In addition to the uses permitted by Case 89SN0422,
sporting goods sales shall be permitted. (p)
(Notes: A. This condition modifies Condition 1 of
7/29/9
98-559
Ayes:
Nays:
Case 89SN0422 relative to permitted uses.
Based on existing site improvements,
adequate on-si're parking is available to
accommodate retail sales of sporting goods
as accessory to office/warehouse or other
light industrial uses. Specifically,
based upon existing available parking, the
retail use would be permitted as accessory
to the office/warehouse use when the
office space is less than fifty (50)
percent of the gross floor area and the
retail space is less than thirty (30)
percent of the gross floor area.
Any retail sales activity, beyond that
which is accessory to office/warehouse or
other light industrial uses, would require
the provision of additional parking
spaces. These spaces must be zoned to
allow the use for which the spaces are
provided.)
Humphrey, Warren, Barber, Daniel, and McHale.
None.
16. PUBLIC HEARINGS
16.A.
TO CONSIDER AN 0RDINANCE TO ~END THE CODE OF THE COUNTy
OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND
RE-ENACTING SECTION 9-152 RELATING TO TRANSIENT
OCCUPANCY TAX TO INCREASE THE TAX FROM SIX PERCENT TO
EIGHT PERCENT OF THE TOTAL ;~OUNT PAID FOR ROOM AND
SPACE
Mrs. Dickson stated that this date and time has been advertised
for a public hearing to consider an ordinance relating to
transient occupancy tax to increase the tax from six percent to
eight percent of the total amount paid for room and space. She
further stated that legislation was enacted during the 1998
General Assembly session permitting the Counties of
Chesterfield, Hanover, and Henrico to impose an additional two
percent transient occupancy tax, provided that the tax is
designated for the Richmond Convention Center. She noted that
the City of Richmond can impose the additional two percent
without legislative authority.
No one came forward to speak in favor of or against this
ordinance.
98-560
7/29/98
On motion of Mr. Daniel, seconded by Mr. McHale, the Board
adopted the following ordinance:
AN ORDINANCE TO AMEND THE CODE OF THE
COUNTY OF CHESTERFIELD, 1997, AS AMENDED,
BY AMENDING AND RE-ENACTING SECTION 9-152
RELATING TO TRANSIENT OCCUPANCY TAX
BE IT ORDAINED by the Board of Supervisors of
Chesterfield County:
(1) That Section 9-152 of the Code of the County of
Chesterfield, 1997, as amended, is amended and re-enacted to
read as follows:
Sec. 9-152, Imposed; amoont.
Pursuant to the provisions of Code of Virginia, §§
58.1-3819 and 58.1-3823, there is hereby imposed on each and
every transient a lodging tax in the amount of eight percent of
the total amount paid for room or space rental by such
transient to any hotel; however, this tax shall not apply to
rooms or spaces rented for continuous occupancy by the same
individual or group for 30 days or more.
(2)
1, 1998.
That this ordinance shall become effective August
Ayes:
Nays:
Humphrey, Warren, Barber, Daniel, and McHale.
None.
Mr. Warren recognized Mr Jack Berry, Mr. William Baxter, Mr.
George Peyton, and Mr. Mike Watkins, who were present at the
meeting.
16 .B.
TO CONSIDER THE EXCHANGE OF LAND FOR TEE NEW BENSLEY
FIRE STATION
Mr. Stith stated that this date and time has been advertised
for a public hearing to consider the exchange of land for the
new Bensley Fire Station.
No one came forward to speak in favor of or against this issue.
On motion of Mr. McHale, seconded by Mr. Daniel, the Board
approved the conveyance of three parcels of land, totaling
0.129 ± acre in exchange for a 0.005 acre parcel for the
construction of the new Bensley Fire Station from Maurice M.
Cox and Mary W. Cox, and authorized the Chairman of the Board
and the County Administrator to sign the necessary deeds. (It
is noted a copy of the vicinity sketch is filed with the papers
of this Board.)
Ayes:
Nays:
Humphrey, Warren, Barber, Daniel, and McHale.
None.
98-561
7/29/98
16 .C.
TO CONSIDER AN ORDINANCE TO VACATE A PORTION OF SPRING
STREET WITHIN GROVE PLACE SUBDIVISION
Mr. Stith stated that this date and time has been advertised
for a public hearing to consider an ordinance to vacate a
portion of Spring Street within Grove Place Subdivision.
No one came forward to speak in favor of or against this
ordinance.
On motion of Mr. McHale, seconded by Mr. Warren, the Board
adopted the following ordinance:
AN ORDINANCE whereby the COUNTY OF
CHESTERFIELD, VIRGINIA, ("GRANTOR") vacates to
MICHAEL MELNYK and MABEL T. MELNYK, husband
and wife, and LAWRENCE H. G~kNETT and HARRIETT
LEE Z. GARNETT, ("GRANTEE'S'), a portion of
Spring Street within Grove Place Subdivision,
BERMUDA Magisterial District, Chesterfield
County, Virginia, as shown on a plat thereof
duly recorded in the Clerk's Office of the
Circuit Court of Chesterfield County in Plat
Book 8, at Page 124.
WHEREAS, MICHAEL and MABEL T. MELNYK, husband and wife,
petitioned the Board of Supervisors of Chesterfield County,
Virginia to vacate a portion of Spring Street within Grove
Place Subdivision, BERMUDA Magisterial District, Chesterfield
County, Virginia more particularly shown on a plat of record in
the Clerk's Office, Circuit Court of said County in Plat Book
8, Page 124, by W. W. LAPRADE & BROS., dated MARCH 2, 1948, and
recorded MARCH 5, 1948. The right of way petitioned to be
vacated is more fully described as follows:
A portion of Spring Street within Grove Place
Subdivision, the location of which is more
fully shown on a plat made by W. W. LAPRADE &
BROS., dated MARCH 2, 1948, a copy of which is
attached hereto and made a part of this
Ordinance.
WHEREAS, notice has been given pursuant to Section 15.2-
2204 of the Code of Virginia, 1950, as amended, by advertising;
and,
WHEREAS, no public necessity exists for the continuance
of the right of way sought to be vacated.
NOW, THEREFORE BE IT ORDAINED BY THE BOARD OF SUPERVISORS
OF CHESTERFIELD COUNTY, VIRGINIA:
That pursuant to Section 115.2-2272 of the Code of
Virginia, 1950, as amended, the aforesaid right of way be and
is hereby vacated.
98-562
7/29/98
This Ordinance shall be in full force and effect in
accordance with Section 15.2-2272 of the Code of Virginia,
1950, as amended, and a certified copy of this Ordinance,
together with the plat attached hereto shall be recorded no
sooner than thirty days hereafter in the Clerk's Office of the
Circuit Court of Chesterfield County, Virginia pursuant to
Section 15.2-2276 of the Code of Virginia, 1950, as amended.
The effect of this Ordinance pursuant to Section 15.2-
2274 is to destroy the force and effect of the recording of the
portion of the plat vacated. This Ordinance shall vest fee
simple title to the centerline of the right of way hereby
vacated in the adjacent property owners free and clear of any
rights of public use.
Accordingly, this Ordinance shall be indexed in the names
of the COUNTY OF CHESTERFIELD as GRANTOR, and MICHAEL MELNYK
and MABEL T. MELNYK, husband and wife, LAWRENCE H. GARNETT and
HARRIETT LEE Z. GARNETT, or their successors in title, as
GRANTEE.
Ayes:
Nays:
Humphrey, Warren, Barber, Daniel, and McHale.
None.
17. REMAINING MOBILE HOME PERMITS AND ZONING REQUESTS
98SN0185
In Matoaca Magisterial District, G. ~. COGBILL FAMILY
PARTNERSHIP requested rezoning and amendment of zoning district
map from Agricultural (A) to Community Business (C-3).
Commercial and office uses are planned. The density of such
amendment will be controlled by zoning conditions or Ordinance
standards. The Comprehensive Plan suggests the property is
appropriate for community mixed uses. This request lies on
14.2 acres fronting approximately 420 feet on the south line of
Iron Bridge Road, approximately 250 feet west of Beach Road,
also fronting approximately 1,000 feet on the west line of
Beach Road, approximately 200 feet south of Iron Bridge Road.
GPIN 769-660-Part of 7197 (Sheet 31).
Ms. Beverly Rogers presented a summary of Case 98SN0185 and
stated that staff and the Planning Commission recommend
approval, subject to one condition and acceptance of the
proffered conditions. She noted that the request conforms to
the Central Area Plan.
John Cogbill, Esquire, representing the applicant, stated that
the recommendation is acceptable. He noted that the subject
property was previously owned by Mrs. Theo Cogbill and that her
daughter who inherited the property is present at the meeting
this evening to represent the family partnership. He also
noted that Mr. Comparado, the developer, was also present at
the meeting.
98-563
7/29/98
Mrs. Humphrey recognized the great works of Ms. Theo Cogbill
and recognized that this is a difficult issue for the Cogbill
family. She briefly reviewed some of the improvements being
made by the developer. She stated that there are concerns
relative to the water quality in the Swift Creek and that run-
off from this construction site needs to be addressed. She
recognized that the applicant has addressed some creative
things with wetponds as it relates to this request.
Mr. Willard Childress expressed concerns relative to the
protection of the environment as it relates to this request.
He requested that staff begin addressing issues such as BMP's
and bio-type of retention ponds,, which will improve the
environment of Virginia as construction takes places throughout
the County.
Mrs. Humphrey stated that she is comfortable that traffic,
transportation and architectural standards have been met
regarding this request.
When asked, Mr. cogbill stated that the pond will be a wet
pond, not a dry pond. He further stated that there would be
grasses and landscaping around the pond that would address the
quality issues addressed by Mr. Childress.
There was brief discussion relative to the BMP, and its being
constructed during the first phase of the project.
Mr. Cogbill stated that some concerns were expressed, by
residents along Beach Road, regarding the future zoning and
development of the remaining portion of the property. He
explained that the remaining portion of the property had been
master planned to show how future development could occur in
compliance with the recommended Pla~!. He indicated that issues
related to the development of the remaining portion of the
property would be addressed through future zoning requests. He
stated that the applicant is addressing all transportation
improvements as they relate to public safety. When asked, he
stated that the development would be called "Chesterfield
Commons".
Mr. Childress stated that his intent is for the County to
change the philosophy of considering BMP's and the bio-
retention issues as it relates to construction throughout the
County.
Mrs. Humphrey stated that she feels that the County has put
forth a lot of effort towards BMP's and that she feels the
applicant has addressed all area concerns.
Mr. Barber stated that he feels the Planning Commission, this
Board of Supervisors, and staff have contributed many things,
that he would consider environmentally conscious and that he
feels the County places environmental concerns on an equal
plain and, in some cases, on a higher plain, than other
elements of zoning cases.
98-564
Mr. Daniel stated that he feels the County has gradually
improved over the years as it relates to considering
environmental concerns and that the County is in the process of
continuous improvement. He further stated that he feels Ms.
Theo Cogbill, previous landowner of the subject property, would
be supportive of the proposed request.
On motion of Mrs. Humphrey, seconded by Mr. Warren, the Board
approved Case 98SN0185, subject to the following condition:
A seventy-five (75) foot buffer shall be maintained
along the southern property boundary. This buffer shall
conform to the requirements of the Zoning Ordinance for
seventy-five (75) foot buffers, Sections 19-520 through
19-522. (P)
And, further, the Board accepted the following conditions:
The application contains two exhibits described as follows:
Exhibit A - Plan entitled "Compiled Plat" prepared by Charles
C. Townes & Associates, P.C., dated January 7, 1998.
Exhibit B - Architectural Elevations entitled "Courthouse
Commons Shopping Center," prepared by Barlew Neuhoff Architects
Incorporated, revised July 13, 1998.
Exhibit C - Plan entitled "Cogbill Property, Master Plan"
prepared by Charles C. Townes & Associates, P.C., revised
January 12, 1998. Exhibit C shall be considered only a general
illustration of the proposed development and does not reflect
a blueprint for future action for the any portion of the
property that is not the subject of this application or for the
Property, except as explicitly outlined below.
Utilities.
used.
Public water and wastewater systems shall be
o
Timbering. Except for the timbering approved by the
Virginia State Department of Forestry for the purpose of
removing dead or diseased trees, there shall be no
timbering on the Property until a land disturbance
permit has been obtained from the Environmental
Engineering Department and the approved devices have
been installed.
o
Stormwater Management. Any stormwater management
facility will be designed to meet the following
criteria:
ao
No post-development drainage or drainage from
the road widening associated with the
development of the Property shall drain to the
pond located on GPIN 771-660-2867, commonly
known as Tyler's Pond;
98-565
7/29/98
C o
Uses.
No post-development drainage from impervious
areas shall be directed to the existing
driveway culvert on GPIN 770-660-3254;
Drainage improvements shall be designed and
constructed to mitigate potential for erosion
and downstream flooding. The exact design and
treatment of the improvements shall be reviewed
and approved at the time of site plan review.
Any storm water management facility that uses
the existing outfall on GPIN 767-661-5216 shall
be designed to store a ten (10) year post-
development and a two (2) year pre-development
storm discharge for this Property only. No
additional storage for any existing or future
upstream drainage flowing through the Property
shall be incorporated into this requirement;
and
Any open basins required, for. water quantity or
quality control which are engineered to serve
the Property shall be designed as wet ponds and
shall be landscaped or otherwise improved so
that the facilities become visual enhancements
to and amenities for the uses developed on the
Property. The landscaping plan for such ponds
shall include landscaping adjacent to the
ponds. At the time of site plan review, a plan
depicting these requirements shall be submitted
to the Planning Department for review and
approval.
The area designated "Shopping Center" on
Exhibit A shall be used for a shopping center
and retail outparcels. Except as qualified
herein, uses permitted shall be those uses
permitted by-right and those permitted with
restrictions in the C-3 District except the
following uses shall not be permitted:
i. Multi-family housing.
ii. Townhouses.
iii. Cocktail lounges, but not including sit-
down restaurants or cafeterias.
[NOTE: The purpose of this proffer is to
restrict uses that primarily sell on-
premises alcoholic beverages; however,
restaurants with accessory sale of
alcoholic beverages are not intended to be
included in this restriction.]
Pool halls.
Pawn shops.
Second hand shops.
7/29/98
98-566
o
The area designated as "Office" on Exhibit A
shall be limited to the following uses:
i. Access to any land which is located in an
agricultural, office, business or
industrial district or used for
agricultural, office, business or
industrial purposes.
ii. Art school, gallery or museum.
iii. Banks and savings and loan associations.
iv. Brokerages.
v. Churches and/or Sunday schools.
vi. Communication studios, stations and/or
offices exclusive of towers.
vii. Eyewear sales and service.
viii.Libraries.
ix. Medical clinics.
x. Messenger or telegraph services.
xi. Offices.
xii. Post office and mailing services.
xiii.Nursery schools and child or adult care
centers.
xiv. Schools, business, dance, and/or music.
xv. Telephone exchanges.
xvi. Underground utility uses except as
provided in section 19-145(a), when such
uses are located in easements or in public
rights-of-way.
xvii.Office/warehouse where the retail portion
of the warehouse for each individual
tenant occupies forty percent (40%) or less of
the.individual tenant's space. The
loading/warehouse areas shall be oriented
away from any adjacent residential uses;
xviii.Such other uses as are deemed ~accessory
uses" to those set forth above.
Dedications. Prior to any site plan approval, the
following rights-of-way shall be dedicated, free and
unrestricted, to and for the benefit of Chesterfield
County:
Forty-five (45) feet of right-of-way, on the
west side of Beach Road measured from the
centerline of that part of Beach Road
immediately adjacent to the Property, and
Sixty (60) feet of right-of-way, on the south
side of Iron Bridge Road/Route 10 (~Route 10")
measured from the centerline of that part of
Route 10 immediately adjacent to the Property.
Access.
Direct access to Route 10 shall be limited to
one (1) entrance/exit, located at the western
Property line, as generally shown on Exhibit A.
7/29/98
98-567
o
bo
Direct access to Beach Road shall be limited to
one (1 entrance/exit, located approximately
midway on the Beach Road Property frontage
(approximately 700 feet from the intersection
of Beach Road and Route 10), subject to site
distance requirements. The location of this
access shall be as generally shown on Exhibit
A.
C ·
Prior to any site plan approval, an access
easement, acceptable to the Transportation
Department, shall be recorded across the
Property to ensure shared future cross access
with the F & M Bank parcel (the ~Bank Parcel,"
GPIN 770-661-8777). The use of the easement
and any construction required for its use shall
occur if and when the Bank Parcel requires such
access. Ail improvements necessary to
facilitate the use of the easement shall be the
sole responsibility of others.
Transportation Improvements. To provide an adequate
roadway system, the Developer shall be responsible for
the following:
a o
Construction of an additional lane of pavement
along the eastbound lanes of Route 10 for the
entire Property frontage;
Construction of additional pavement along the
eastbound lanes of Route 10 at the approved
Property accesses to provide a separate right
turn lane at each access;
C ·
Construction of a travelway across the Property
and through the adjacent portion of the
remaining Cogbill property (part of GPIN 769-
660-7197 and not included in this request) to
the existing full movement median break on
Route 10 immediately west of the Beach
Road/Route 10 intersection. The travelway is
generally shown on Exhibit C as the hatched
area. The exact location and configuration of
this access may be modified at the time of site
plan approval;
(NOTE: This access point and travelway is
provided with the first phase of
development in an effort to facilitate
access for future phases of the property
located along Route 10.)
do
Construction of additional pavement along the
westbound lanes of Route 10 at the travelway
access and the Beach Road intersections to
provide an adequate left turn lane, provided
these improvements shall not include any
7/29/98
98-568
o
o
relocation or closure of the existing median
break immediately east of the Beach Road
intersection. The exact length of these road
improvements shall be approved by the
Transportation Department~
e o
Construction of additional pavement along Beach
Road at the approved Property access to provide
left and right turn lanes based on
Transportation Department standards;
f o
Construction of a raised median acceptable to
the Transportation Department on Beach Road
from Route 10 to the southern property line
with median breaks at Krause Road and the Beach
Road access. The Beach Road median access
shall be designed and constructed to preclude
vehicles exiting the Property from traveling
~north on Beach Road. The Krause Road median
access shall be designed to preclude vehicles
traveling southbound on Beach Road from turning
left into Krause Road, but shall provide for
left turns from Krause Road to southbound Beach
Road;
go
Full cost of traffic signal modifications at
the Beach Road/Lori Road/Route 10
intersection, as required for the road
improvements identified above; and
Dedication to Chesterfield County, free and
unrestricted, of any additional right-of- way
(or easements) required for the improvements
identified in Proffered Condition 7 above.
Phasing Plan. Prior to any site plan approval, a
phasing plan for the required road improvements, as
identified in Proffered Condition 7, shall be submitted
to and approved by the Transportation Department.
Architecture. The Property shall have compatible
architectural treatments, colors and materials generally
as shown on Exhibit B. The roof shingles for the center
portion of the shopping center identified as the "Food
Store" shall be a simulated slate material. Alternate
roof materials and/or gable features, including the use
of metal roofs, on the remaining portions of the
Shopping Center shall be permitted as approved by the
Director of Planning. The side elevation closest to
Beach Road and extending approximately 60 feet from the
front of the building(s) shall have architectural
features, materials and roof details similar to and
integrated with the front elevation. Except as stated
above, alternative and different building materials
(such as split block) shall be permitted on the sides
and rear elevations, provided the use of other materials
are compatible with the Shopping Center.
7/29/98
98-569
Mullions/muntins similar in appearance to those at the
Chesterfield Meadows Shopping Center shall be used in
the tenant space windows.
NOTE: The determination of the exact colors of
the building materials (including the roofs,
brick and block), the size of window panes in
the tenant spaces, and the compatibility of the
architecture shall be made at the time of site
plan review.
10.a. At such time as the Shopping Center is developed
measures shall be taken to minimize the views of loading
and service areas and the views of the rear elevations
of the Shopping Center from the ground elevation of the
future (or existing) development on the Office portion
of the Property and from pulDlic rights-of-way. These
measures may include, but are not limited to
landscaping, walls, topography, etc. At the time of
site plan review, plans depicting this requirement shall
be submitted to the Planning' Department for review and
approval.
Ornamental trees such as magnolia, crepe myrtle, heritage
birch, and crabapple shall be a made a part of the
perimeter and surface parking area landscape
requirements. The installation of ornamental trees shall
not be in addition to the Ordinance requirements.
Ayes:
Nays:
Humphrey, Warren, Barber, Daniel, and McHale.
None.
98SN0177
In Dale Magisterial District, A. T. LINEGAR requested rezoning
and amendment of zoning district map from Corporate Office (O-
2) to Community Business (C-3). A restaurant and convenience
store with gasoline sales is planned. The density of such
amendment will be controlled by zoning conditions or Ordinance
standards. The Comprehensive Plan suggests the property is
appropriate for mixed use corridor use. This request lies on
2.8 acres fronting approximately 277 feet on the east line of
Iron Bridge Road, also fronting approximately 153 feet on
Cogbill Road and located approximately 380 feet northeast of
the intersection of these roads. GPIN 776-683-2540, 3156 and
4030 (Sheets 15).
Ms. Rogers presented a summary of Case 98SN0177 and stated that
today the applicant submitted proffered conditions that would
eliminate the car wash; agreed to additional landscaping
measures along Cogbill Road; and agreed that the two buildings
located to the rear of the convenience store would be limited
to office uses. She continued to present a summary of Case
98SN0177 and stated that the Planning Commission and staff
recommend denial. She further stated that staff recommends
denial because the proposed zoning and land use do not conform
7/29/98
98-570
to the Central Area Plan; existing 0-2 zoning on the request
property and on adjacent properties along Iron Bridge and
Cogbill Roads provides a transition between more intense
commercial zoning and development at the Ironbridge
Road/Cogbitl Road intersection and existing and anticipated
area non-commercial uses to the north and east; and the request
site and surrounding 0-2 properties were rezoned as one project
to allow a coordinated, campus-style office park with limited,
supporting commercial uses.
Mrs. Humphrey excused herself from the meeting.
Ms. Rogers continued to present a summary of Case 98SN0177 and
stated that if the Board wishes to consider the additional
proffered conditions, it would need to amend its rules of
procedures.
Mrs. Humphrey returned to the meeting.
Mr. Cogbill, representing the applicant, indicated that the
applicant was essentially amending the existing zoning to
permit certain additional commercial uses. He presented an
overview of the proposed development. He stated that the
applicant is requesting a specific change to allow for a gas
station; that the applicant is not attempting to increase the
amount of commercial space; and that the applicant has
proffered to maintain the residential character by using pitch
roofs. He further stated that the applicant has met with the
community regarding this request and expressed appreciation to
the Howard family and Ms. Kite for their time in addressing
this request with the applicant. He stated that the applicant
has made proffers for transportation and allowing additional
landscaping along Cogbill Road, as well as the removal of the
car wash. He further stated that the applicant feels that this
project is a good project, with the additional proffers and
traffic improvements, and will benefit the County and be an
asset to the community.
Ms. Laurie May, an area resident, stated that she supports the
proposed request.
Ms. Martha E. Kite stated that she does not support the
proposed request.
Ms. Mary Howard Sergeant, adjacent property owner, expressed
concerns relative to how this proposed development will affect
area residents; to there being no sidewalks for pedestrian to
walk in this area, specifically as it relates to children
walking to school; the lack of County transportation for
children who reside in close proximity to the school; and to
the impact of headlights on homes in the area. She referenced
the original rezoning request in which there was going to be no
gas station constructed on this property. She also expressed
concerns relative to the increase in traffic and crime in the
area if the request is improved. She reiterated that she is
concerned about the safety of children in the area and
increased traffic in the area if the request is approved. She
7/29/98
98-571
stated that she feels this is an example of spot zoning and
referenced several cases that were denied relative to spot
zoning on Iron Bridge Road. She requested the Board to
consider her concerns.
Mr. John Howard, speaking on behalf of his mother who is an
adjacent property owner, expressed concerns about commercial
uses located in residential areas.
Ms. Donna Johnson expressed concerns relative to traffic
dangers on Cogbill Road. She: indicated that several
convenience store/gas stations are already located within
approximately one-half mile south of this request. She stated
that she feels there are ample gas/convenience stores in this
area. She further stated that she feels that the proposed
development will have a negative impact on the area and on her
property. She requested that the Board deny the request.
Mr. Tim Thacker, an adjacent property owner, stated that he
supports the proposed ~request,~ however, expressed concerns
relative to how the development would impact his drainfield.
Mr. John Mills, a resident of Cogbill Road, stated that he
feels there are ample gas stations in this area and indicated
that he does not support construction of a gas station on the
subject property.
Mr. Billy Souther, Pastor of $outhside Baptist Church, stated
that they support the proposed request. He further stated that
if any problems should arise, they would work with the property
owner in addressing the issues.
Ms. Marie Newbert, a resident of Iron Bridge Road, stated that
she and her husband support the proposed request.
Mr. Beverley White stated that people need to accept change and
that he and his wife support the request.
Mr. W. R. Dyke, a resident of Iron Bridge Road, stated that he
supports the request.
Ms. Frances Faleras, a resident of Iron Bridge Road, stated
that she supports the request.
Mr. R. Irving Lee, a resident of Iron Bridge Road, stated that
he supports the proposed request.
Mr. William T. Kenyell, a resident of Iron Bridge Road, stated
that he supports the request.
Mrs. Humphrey commended the citizens on a very good public
process regarding this public hearing.
Mr. Cogbill stated that the property is currently commercially
zoned and has B-2 uses permitted; that the property was zoned
before the Central Area Plan was developed; and that the
applicant proposed the construction of a fence to address
7/29/98
98-572
concerns relative to headlights. He stated further that he had
submitted into the record of the Planning Commission a petition
with approximately 70 signatures of citizens, residing in the
Iron Bridge Road/Cogbill Road area, in support of the request.
Mrs. Humphrey requested that the applicant insure that Mr.
Thacker's drainfield concerns be addressed.
There was brief discussion relativeto the amount of commercial
square footage permitted by the existing zoning.
When asked, Mr. Cogbill stated that the applicant is not
proposing to increase the amount of commercial square footage
already permitted.
There was brief discussion relative to citizens having the
expectation that gasoline sales would not be one of the uses
proposed for this property in the original zoning.
Mr. Daniel stated that he has known the Howard family for many
years and that it is difficult to address issues and be fair to
all parties involved. He further stated that he attended
several meetings with the Howard family regarding this request.
He stated that there is existing zoning; that in this case,
there is an approved zoning case; and that commercial uses are
already permitted.
When asked, Ms. Rogers stated that to her knowledge there are
no areas designated on the Central Area Plan for mixed use
which are occupied by a convenience store.
Mr. Daniel stated that spot zoning already exists in the area;
that the proffers that were submitted today regarding this
request and addressing improvements relative to landscaping,
uses and elimination of a car wash. He further stated that the
request is in keeping with the consultant's recommendation in
the Central Area Plan regarding rejuvenating and bringing
commercial usage into older neighborhoods. He inquired whether
or not the existing zoning and the Howard tract would remain
intact.
When asked, Ms. Rogers stated that the proffered conditions
would require that the access to Cogbill be relocated to align
with Howell Drive.
Mr. Daniel stated that the County would work with Ms. Howard to
maintain her existing ingress and egress to her property. He
further stated that he has received letters from Southside
Nazarene Church supporting the zoning; that he has received
petitions supporting the zoning; and that he has received a
letter from the Howard's regarding their input into the
request. He stated that he has put a lot of thought into this
request.
There was brief discussion relative to there being petitions
that were submitted in opposition of the request.
98-573
7/29/98
Mr. Daniel stated that if he were lzo make a motion to approve
the request, he would insist that all the additional proffers
be included, which woUld require a motion to suspend the rules
to allow for the additional proffers to be considered.
Mr. Daniel then made a motion for the Board to suspend its
rules at this time to consider the additional proffered
conditions.
Mr. Warren seconded the motion made by Mr. Daniel, providing
that the additional proffered conditions will address some of
the concerns that have been expressed. He further stated that,
on that basis, he can support Mr. Daniel's motion.
Mr. McHale stated that he is aware that the applicant and staff
has worked hard on this request. He further stated that when
the Board decided to not accept ].ate proffers, it gave the
Board the opportunity to only accept those proffers in
situations where the proffers were going to allay the public
concerns. He stated that he has consistently agreed to accept
late proffers when the proffers have been presented as a good
faith effort and where they have resulted in a consensus by all
parties. He further stated that based on what he has heard, he
feels the Howard's still have some concerns. He stated that he
will not support suspending the rules as it will allow those
involved the opportunity to continue to work toward a
resolution suitable to all parties..
Mr. Daniel stated that since there would not be a unanimous
vote on the suspension of the rules, he will make a motion for
the Board to defer Case 98SN0177 until August 26, 1998.
Mr. Daniel then made a motion, seconded by Mr. Warren, for the
Board to defer Case 98SN0177 until August 26, 1998.
Nays:
Humphrey, Warren, Barber, Daniel, and McHale.
None.
18. ADJOURNMENT
Mrs. Humphrey made a motion, seconded by Mr. Warren, for the
Board to adjourn at 9:50 p.m. until August 24, 1998 at 6:00
p.m. for a joint meeting with members of the School Board at
Pocahontas State Park.
After brief discussion regarding the future public hearing on
Case 98SN0177, Mr. Micas stated that the public must have an
opportunity to speak to any additional proffers only at the
next public hearing.
Mr. Daniel stated that he would like to amend his motion
regarding Zoning Case 98SN0177, as he will not be attending the
evening session of the August 26~, 1998 Board meeting. He
further stated that either a sixty day or forty five deferral
would be appropriate at this time.
98-574
7/29/98
Mr. Cogbill stated that he would support the preference of the
Board on the deferral.
Mr. Daniel amended his motion for the Board to defer
consideration of Case 98SN0177 until September 9, 1998 meeting.
On motion of Mr. Daniel, seconded by Mr. Warren, the Board
deferred Case 98SN0177 until September 9, 1998.
Ayes:
Nays:
Humphrey, Warren, Barber, Daniel, and McHale.
None.
Mrs. Humphrey called for the vote on the motion made by her,
seconded by Mr. Warren, for the Board to adjourn at 9:50 p.m.
until August 24, 1998 at 6:00 p.m. for a joint meeting with
members of the School Board at Pocahontas State Park.
Ayes: Humphrey, Warren, Barber, Daniel, and McHale.
Nays: None.
y B .' humphrey --
Chairman
98-575
7/29/98