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09-09-1998 MinutesBOARD OF SUPERVISORS MINUTES September 9, 1998 Supervisors in Attendance: Mrs. Renny B. Humphrey, Chairman Mr. Arthur S. Warren, Vice Chrm. Mr. Edward B. Barber Mr. Harry G. Daniel Mr. J. L. McHale, III Mr. Lane B. Ramsey County Administrator Staff in Attendance: Dr William C. Bosher, Jr., School Board Supt. Mr Craig Bryant, Dir., Utilities Ms Jana Carter, Dir., Youth Services Ms Marilyn Cole, Asst. County Administrator Ms Mary Ann Curtin, Dir., Legislative Services Ms Becky Dickson, Dir., Budget and Management Mr William D. Dupler, Building Official Chief Stephen Elswick, Fire Department Mr. Bradford S. Hammer, Deputy Co. Admin., Human Services Mr. Russell Harris, County Ombudsman Ms. Tammy D. Haskins, Clerk to the Board Mr. Thomas E. Jacobson, Dir., Planning Mr. Donald Kappel, Dir., Public Affairs Mr. R. John McCracken, Dir., Transportation Mr. Richard M. McElfish, Dir., Env. Engineering Mr. Steven L. Micas, County Attorney Mr. Francis M. Pitaro, Dir., General Services Mr. James J. L. Stegmaier, Deputy Co. Admin., Management Services Mr. M. D. Stith, Jr., Deputy Co. Admin., Community Development Mr. Thomas Taylor, Dir. Block Grant Office Mrs. Humphrey called the regularly scheduled meeting to order at 4:10 p.m. 98-640 9/9/98 1. APPROVAL~OF MINUTES 1.A. AUGUST 24, 1998 On motion of Mr. Barber, seconded by Mr. McHale, the Board approved the minutes of August 24, 1998, as submitted. Ayes: Humphrey, Warren, Barber, Daniel, and McHale. Nays: None. 1.B. AUGUST 26, 1998 On motion of Mr. McHale, seconded by Mr. Barber, the Board approved the minutes of August 26, 1998, as submitted. Ayes: Humphrey, Warren, Barber, Daniel, and McHale. Nays: None. 2. COUNTY ADMINISTRATOR'S COMMENTS Mr. Ramsey introduced Lieutenant Pete Svoboda, with the Chesterfield Professional Firefighters Association, who presented the Fire Department with a check for $1,000 to be used in the Fire and Life Safety Division for the purchase of smoke detectors and plastic bags for citizen safety brochures. Mrs. Humphrey expressed appreciation to Lieutenant Svoboda and noted that the firefighters are constantly raising money for various causes, including th~ recent Muscular Dystrophy Association Campaign. Lieutenant Svoboda stated that Chief Elswick was very instrumental in the Fire Department's Muscular Dystrophy Association Campaign and that career and volunteer firefighters raised over $17,000 this year for that Campaign. Chief Elswick stated that thousands of the plastic bags containing fire and life safety brochures, purchased with funds donated by the Professional Firefighters Association, were given away at the County Fair. He further stated that citizens will benefit from these brochures, as well as the smoke detectors, and expressed appreciation to the Firefighters Association for their generous contribution. Mrs. Humphrey commended Chief Elswick for supporting volunteer activities and noted that this type of effort creates a good image for the County. Mr. Ramsey stated that at the September 23, 1998 meeting, Ms. Curtin would be presenting an overview of the five constitutional issues on the State referendum to be held this fall. 98-641 919198 3. BOARD COMMITTEE REPORTS Mrs. Humphrey expressed appreciation tc the School Board and the Police Department for a successful return to school. She stated that she has had the opportunity to sit on the Board of Visitors at James Madison University and that Dr. Linwood Rose was named as President of James Madison University today. REOUESTS TO POSTPONE ACTION, ADDITIONS, OR CHANGES IN THE ORDER OF PRESENTATION On motion of Mr. McHale, seconded by Mrs. Humphrey, the Board added Item 8.B.17., Transfer of Matoaca District Three Cent Road Funds for the Virginia State University Scholarship Program; added Item 8.B.18., Authorization to Initiate an Application for a Variance to Permit a Home on a Lot Without Public Road Frontage; and moved Item 8.B.l.c., Resolution Recognizing September 13-19, 1998 as "National Housekeepers Week" to follow Item 14.B, Resolutions Recognizing Boy Scouts Upon Attaining Rank of Eagle Scout, and, adopted the Agenda, as amended. Ayes: Humphrey, Warren, Barber, Daniel, and McHale. Nays: None. 5. RESOLUTIONS AND SPECIAL RECOGNITIONS There were no resolutions and special recognitions at time. this 6. WORK SESSIONS There were no work sessions scheduled at this time. 7. DEFERRED ITEMS There were no deferred items at this time. 8. NEW BUSINESS 8.A, APPOINTMENTS On motion of Mrs. Humphrey, seconded by Mr. McHale, the Board suspended its rules at this time to allow simultaneous nomination/appointment/reappointment of members to serve on the Committee on the Future and the Youth Services Citizens Board. Ayes: Humphrey, Warren, Barber, Daniel, and McHale. Nays: None. 98-642 9/9/98 8.A 1. COMMITTEE ON THE FUTURE On motion of Mr. Daniel, seconded by Mr. Warren, the Board deferred consideration of a member, representing the Dale District, to serve on the Committee on the Future until September 23, 1998. Ayes: Humphrey, Warren, Barber, Daniel, and McHale. Nays: None. 8.A.1. YOUTH SERVICES CITIZEN BOARD On motion of Mr. Barber, seconded by Mr. Daniel, the Board simultaneously nominated/appointed Mr. Henry Mack, adult member representing the Midlothian District, to serve on the Youth Services Citizen Board, whose term is effective immediately and will expire June 30, 2001. Ayes: Humphrey, Warren, Barber, Daniel, and McHale. Nays: None. 8.B. CONSENT ITEMS 8.B.1. ADOPTION OF RESOLUTIONS 8.B.l.a, RECOGNIZING MS. PAMELA N. SHEFFIELD, SOCIAL SERVICES, UPON HER RETIREMENT On motion of Mr. McHale, seconded by Mrs. Humphrey, the Board adopted the following resolution: WHEREAS, Ms. Pamela N. Sheffield has faithfully served Chesterfield County and the Department of Social Services for twenty-nine years in a variety of positions including social worker, senior social worker, supervisor, trainer and systems coordinator; and WHEREAS, by providing quality public service, Ms. Sheffield has symbolized the type of employee Chesterfield County seeks and has shown tremendous knowledge regarding the County and its programs and the ability to relate that to others; and WHEREAS, Ms. Sheffield has been a Total Quality Improvement facilitator and a Process Action Team Leader; and WHEREAS, Ms. Sheffield was instrumental in the successful implementation of the automation of the Social Services Department and her desire to do a good job has been a primary factor that has permitted her to perform at a very high level while always striving for excellence and going beyond the call of duty; and WHEREAS, Ms. Sheffield has been extremely effective in working with all groups including co-workers and the citizens 98-643 of Chesterfield County and has demonstrated a strong commitment and unfailing dedication to the social work profession as well as all staff and customers. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors publicly recognizes the outstanding contributions of Ms. Pamela N. Sheffield, expresses the appreciation of all residents for her service to the County, and extends their appreciation for her dedicated service to the County, their congratulations upon her retirement and their best wishes for a long and happy retirement. AND, BE IT FURTHER RESOLVED, that a copy of this resolution be presented to Ms. Sheffield and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. Ayes: Humphrey, Warren, Barber, Daniel, and McHale. Nays: None. 8.B.l.b. RECOGNIZING OCTOBER 14, 1998 AS "SAVE DAY" IN CHESTERFIELD COUNTY On motion of Mr. McHale, seconded by Mrs. Humphrey, the Board adopted the following resolution: WHEREAS, violence is among the leading causes of death in America, and has replaced disease as the number one killer of children; and WHEREAS, domestic violence has devastating effects on a woman's physical and emotional well-being, and her ability to care for her children; and WHEREAS, violence comes in many forms; sexual violence; gang and peer-related violence committed by youth of all ages; family violence; street violence; and violence in the media; and WHEREAS, billions of dollars per year are attributable to preventable violence-related deaths and injuries and add a tremendous burden to America's health care system; and WHEREAS, the first step toward unraveling the many layers of our nation's violence problems can begin with awareness; and WHEREAS, awareness and prevention are the heart of the SAVE Program and of its cornerstone event, SAVE Today for Tomorrow, during which physicians' spouses across the country will join efforts to Stop America's Violence Everywhere; and WHEREAS, members of the Richmond Academy of Medicine Auxiliary will lead the effort to urge local citizens to search for ways we can all help SAVE Today for Tomorrow; 98-644 NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors publicly recognizes October 14, 1998 as ~Save Today for Tomorrow in Chesterfield County". Ayes: Humphrey, Warren, Barber, Daniel, and McHale. Nays: None. 8 .B.2. AUTHORIZATION FOR COUNTY ADMINISTRATOR TO EXECUTE AGREEMENT WITH VIRGINIA ELECTRIC AND POWER COMPANY FOR THE PURCHASE OF ELECTRICAL SERVICES By THE COUNTY On motion of Mr. McHale, seconded by Mrs. Humphrey, the Board authorized the County Administrator to execute an agreement with Virginia Electric and Power Company for the purchase of electrical services by the County in a form substantially similar to the standard Agreement negotiated with Virginia Power by the Virginia Association of Counties and Virginia Municipal League. Ayes: Humphrey, Warren, Barber, Daniel, and McHale. Nays: None. 8,B,3, AUTHORIZATION FOR FIRE DEPARTMENT TO APPLY FOR A RESCUE SQUAD ASSISTANCE FUND GRANT TO PURCHASE A PEN BASED COMPUTER SYSTEM AND FOUR NEW DEFIBRILLATORS On motion of Mr. McHale, seconded by Mrs. Humphrey, the Board authorized the Fire Department to apply for a Rescue Squad Assistance Fund Grant (50/50 Grant), in the amount of $64,500 and appropriate State funds, in ~he amount of $32,250, if received, to be used to purchase a Pen Based Computer System and four new defibrillators. (It is noted that the required local grant match of $32,250 will be absorbed within the Fire Department's FY99 operating budget.) Ayes: Humphrey, Warren, Barber, Daniel, and McHale. Nays: None. 8.B.4. AUTHORIZATION FOR THE COMMUNITY CORRECTIONS SERVICES DEPARTMENT TO APPLY FOR AN OFFICE OF JUSTICE PROGRAM GRANT TO CREATE TWO AND ONE HALF FULL-TIME POSITIONS, OVERTIME COSTS, OPERATING FUNDS, AND EQUIPMENT FOR EXPANDED DOMESTIC VIOLENCE RESPONSE PROJECT INITIATIVES On motion of Mr. McHale, seconded by Mrs. Humphrey, the Board authorized the Community Corrections Services Department to apply for an Office of Justice Programs Grant, in the amount of $399,382, to provide funding for two full-time and one part- time County positions and funding to centralize and coordinate 98-645 9/9/98 domestic violence activities of several criminal justice agencies across the County, and appropriate the necessary funds, when approved. (It is noted that there is no County match required.) Ayes: Humphrey, Warren, Barber, Daniel, and McHale. Nays: None. 8.B.5. AUTHORIZATION FOR THE CQUNTY POLICE AND FIRE DEPARTMENTS TO APPLY FOR ZONING AND SUBSTANTIAL ACCORD APPROVAL ON COUNTY-OWNED PROPERTY FOR RADIO TOWERS TO SUPPORT TEE COUNTY'S EMERGENCY COMMUNICA- TION SYSTEM AND NEGOTIATE AGREEMENTS WITH WIRELESS CARRIERS TO PROVIDE SUCH TOWERS On motion of Mr. McHale, seconded by Mrs. Humphrey, the Board authorized the Police and Fire Departments to apply for zoning and substantial accord approval on County-owned property as needed for radio towers to support the County's Emergency Communication System and to negotiate agreements with wireless carriers to provide such towers. Ayes: Humphrey, Warren, Barber, Daniel, and McHale. Nays: None. 8.B.6. ACCEPTANCES OF PARCELS OF LAlqD 8.B.6.a. ALONG THE NORTH LINE OF WEST HUNDRED ROAD AND ALONG THE WEST LINE OF ROCK HILL ROAD FROM ECI CEMETERY SERVICES OF VIRGINIA, INCORPORATED On motion of Mr. McHale, seconded by Mrs. Humphrey, the Board accepted the conveyance of two parcels of land; one parcel containing 0.225 acres along the north right of way line of West Hundred Road (State Route 10) and one parcel containing 0.050 acres along the west right of way line of Rock Hill Road (State Route 804) from ECI Cemetery Services of Virginia, Incorporated, and authorized the County Administrator to execute the necessary deed. (It is noted a copy of the plat is filed with the papers of this Board.) Ayes: Humphrey, Warren, Barber, Daniel, and McHale. Nays: None. 8.B.6.b. ALON~ JESSUP ROAD FROM HARBOR LIGHT BAPTIST CHURC~ On motion of Mr. McHale, seconded by Mrs. Humphrey, the Board accepted the conveyance of a parcel of land containing 0.093 acres along Jessup Road from Harbor Light Baptist Church, and authorized the County Administrator to execute the necessary deed. (It is noted a copy of the plat is filed with the papers of this Board.) Ayes: Humphrey, Warren, Barber, Daniel, and McHale. Nays: None. 9/9/98 98-646 8.B.6.c. AT THE TERMINUS OF TWINRIDGE LANE FROM MEDITRUST COMPANY. L.L.C. On motion of Mr. McHale, seconded by Mrs. Humphrey, the Board accepted the conveyance of a parcel of land containing 0.283 acres at the terminus of Twinridge Lane from Meditrust Company, L.L.C., and authorized the County Administrator to execute the necessary deed. (It is noted a copy of the plat is filed with the papers of this Board.) Ayes: Humphrey, Warren, Barber, Daniel, and McHale. Nays: None. 8.B.7. APPROVAL OF PIPELINE CROSSING AGREEMENTS WITH CSX TRANSPORTATION 8,B,7.a. FOR THE INSTALLATION OF A WATERLINE BERMUDA ORCHARD On motion of Mr. McHale, seconded by Mrs. Humphrey, the Board authorized the County Administrator to execute a pipeline crossing agreement with CSX Transportation for the installation of a waterline for the Bermuda Orchard Water Main Project. (It is noted a copy of the plat is filed with the papers of this Board.) Ayes: Humphrey, Warren, Barber, Daniel, and McHale. Nays: None. 8,B.7.b. FOR THE ROUTE 1, PHASE 3, WATERLINE REHABILITATION PROJECT On motion of Mr. McHale, seconded by Mrs. Humphrey, the Board authorized the County Administrator to execute a Pipeline Crossing Agreement with CSX Transportation for the installation of a waterline for the Route 1, Phase 3, Waterline Rehabilitation Project. (It is noted a copy of the plat is filed with the papers of this Board.) Ayes: Humphrey, Warren, Barber, Daniel, and McHale. Nays: None. 8.B.8. APPROVAL OF SPECIAL EDUCATION IDEA GRANT FUNDS TO THE SCHOOL GRANTS FUND On motion of Mr. McHale, seconded by Mrs. Humphrey, the Board appropriated $445,335 to the Instruction appropriation category of the School Grants Fund and $46,975 to the Administration/Attendance and Health appropriation category of the School Grants Fund. (It is noted that no local matching funds are required for this grant; however, the County must maintain the same level of local matching funds for special education programs.) Ayes: Humphrey, Warren, Barber, Daniel, and McHale. Nays: None. 98-647 9/9/9s 8.B.9. APPROVAL OF CHANGE ORDER TO SHOOSMITH BROTHERS. INCORPQRATED FORADDITIONAL WORK AT THE SOUTHERN AREA TRANSFER STATION On motion of Mr. McHale, seconded by Mrs. Humphrey, the Board approved a change order, in the amount of $19,379.40, to Shocsmith Brothers, Incorporated for additional work at the Southern Area Transfer Station. Ayes: Humphrey, Warren, Barber, Daniel, and McHale. Nays: None. 8.B.10. REOUESTS TO OUITCLAIM 8.B.10.a. SIXTEEN FOOT DRAINAGE EASEMENTS AND VARIABLE WIDTH SIGHT DISTANCE EASEMENTS ACROSS PROPERTY OF WACHOVIA BANK, TRUSTEE On motion of Mr. McHale, seconded by Mrs. Humphrey, the Board authorized the Chairman of the Board of Supervisors and the County Administrator to execute a quitclaim deed to vacate sixteen foot drainage easements and variable width sight distance easements across property of Wachovia Bank, Trustee or its successors in title. (It is noted that a copy of the vicinity sketch is filed with the papers of this Board.) Ayes: Humphrey, Warren, Barber, Daniel, and McHale. Nays: None. 8.B.10.b, A SIXTEEN FOOT WATER EASEMENT ACROSS PROPERTY OF SHAMROCK ASSOCIATES, LIMITED, L.P, On motion of Mr. McHale, seconded by Mrs. Humphrey, the Board authorized the Chairman of the Board of Supervisors and the County Administrator to execute a quitclaim deed to vacate a sixteen foot water easement across Property of Shamrock Associates, Limited, L.P., a Virginia Limited Partnership. (It is noted that a copy of the plat is filed with papers of this Board.) Ayes: Humphrey, Warren, Barber, Daniel, and McHale. Nays: None. 8 .B.11. REQUEST FOR PERMISSION FROM BELL ATLANTIC-VIRGINIA, INCORPORATED TO INSTALL UNDERGROUND FIBER CABL~ WITHIN A COUNTY RIGHT-OF-WAY KNOWNAS LAKE DRIV~ On motion of Mr. McHale, seconded by Mrs. Humphrey, the Board approved a request from Bell Atlantic-Virginia, Incorporated to install underground fiber optic cable within a County right of way known as Lake Drive to serve a Nextel Communications antenna on the property of Southminister Presbyterian Church, 98-648 9/9/98 subject to the execution of a license agreement. (It is noted that a copy of the plat is filed with the papers of this Board.) Ayes: Humphrey, Warren, Barber, Daniel, and McHale. Nays: None. 8.B.12. CONVEYANCE OF ANEASEMENTTO BELL ATLANTIC-VIRGINIA, INCORPORATED TO INSTALL UNDERGROUND CABLE ON COUNTY PROPERTY On motion of Mr. McHale, seconded by Mrs. Humphrey, the Board authorized the Chairman of the Board of Supervisors and the County Administrator to execute an easement agreement with Bell Atlantic-Virginia, Incorporated to install underground cable to serve the new Emergency Communications tower on Lucy Corr Drive. (It is noted that a copy of the plat is filed with the papers of this Board.) Ayes: Humphrey, Warren, Barber, Daniel, and McHale. Nays: None. 8.B.13. APPROVAL OF PURCHASE OF A PARCEL OF LAND, WITH IMPROVEMENTS, FROM ROBERT T. JOHNSON, FOR THE THOMAS DALE HIGH SCHOOL EXPANSION On motion of Mr. McHale, seconded by Mrs. Humphrey, the Board approved the purchase of a parcel of land, with improvements, from Robert T. Johnson for the Thomas Dale High School Expansion Project, transferred $122,000 from the School Capital Projects Reserve to the School CIP Fund, and authorized the County Administrator to execute the sales contract and deed. (It is noted that a copy of the plat is filed with the papers of this Board.) Ayes: Humphrey, Warren, Barber, Daniel, and McHale. Nays: None. 8.B.14. TRANSFER OF DALE DISTRICT THREE CENT ROAD FUNDS TO DEFRAY COST FOR THE MEADOWDALE/MEADOWBROOK COMMUNITY POLICING OFFICE On motion of Mr. McHale, seconded by Mrs. Humphrey, the Board transferred $1,000 from the Dale District Three Cent Road Fund to the Police Department to defray costs of the Meadowdale/Meadowbrook Community Policing Office. Ayes: Humphrey, Warren, Barber, Daniel, and McHale. Nays: None. 98-649 9/9/98 8 .B.15. AUTHORIZATION FOR COUNTY ADMINISTRATOR TO AMEND T~ MORAL OBLIGATIQN AGREEMENT BETWEEN C~ESTERFIELD, HEN-RICO. RICHMOND AND THE RICHMOND METROPOLITAN AUTHORITY TO FINANCE THE PARKING LOT PROJECT AT TWR DIAMOND On motion of Mr. McHale, seconded by Mrs. Humphrey, the Board authorized the County Administrator to execute an amendment to the Moral Obligation Agreement between Chesterfield, Henrico, Richmond and the RMA to finance parking lot improvements at The Diamond. Ayes: Humphrey, Warren, Barber, Daniel, and McHale. Nays: None. 8 .B.16. AUTHORIZATION FOR COUNTY ADMINISTRATOR TO EXECUTE AN AMENDMENT AGREEMENT FOR THE W00LRIDGE ROAD EXTENDED PROJECT AND APPROPRIATION OF VIRGINIA DEPARTMENT OF TRANSPORTATION REIMBURSEMENTS On motion of Mr. McHale, seconded by Mrs. Humphrey, the Board authorized the County Administrator to execute an amended Virginia Department of Transportation/County design, right-of- way acquisition and construction agreement for the Woolridge Road Extended (Coalfield Road to Route 60) Project, and appropriate $480,000 in anticipated Virginia Department of Transportation reimbursements for the project. Ayes: Humphrey, Warren, Barber, Daniel, and McHale. Nays: None. 8 .B.17. TRANSFER OF MATOACA DISTRICT THREE CENT ROAD FUNDS FOR THE VIRGINIA STATE UNIVERSITY SCHOLARSHIP FUND On motion of Mr. McHale, seconded by Mrs. Humphrey, the Board transferred $1,500 from the Matoaca District Three Cent Road Fund to support the the Virginia State University Scholarship Program. Ayes: Humphrey, Warren, Barber, Daniel, and McHale. Nays: None. 8,B.18. AUTHORIZATION TO INITIATE AN APPLICATION FOR A VARIANCE TO PERMIT A HOME ON A LOT WITH NO PUBLIC ROAD FRONTAGE On motion of Mr. McHale, seconded by Mrs. Humphrey, the Board authorized the initiation of an application for a variance to permit a home on a lot with no public road frontage. Ayes: Humphrey, Warren, Barber, Daniel, and McHale. Nays: None. 98-650 9. HEARINGS OF CITIZENS ON UNSCHEDULED MATTERS OR CLAIMS There were no Hearings of Citizens on Unscheduled Matters or Claims at this time. 10. REPORTS On motion of Mr. McHale, seconded by Mr. Daniel, the Board accepted the following reports: A report on Developer Water and Sewer Contracts and a status report on the General Fund Balance; Reserve for Future Capital Projects; District Road and Street Light Funds; and Lease Purchases. Ayes: Humphrey, Warren, Barber, Daniel, and McHale. Nays: None. 11. DINNER On motion of Mr. McHale, seconded by Mrs. Humphrey, the Board recessed to the Administration Building, Room 502, for dinner. Ayes: Humphrey, Warren, Barber, Daniel, and McHale. Nays: None. Reconvening: 12. INVOCATION Mr. Eric Tetterton, invocation. member of Boy Scout Troop 855, gave the 13. PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA Members of Boy Scout Troop 855, sponsored by the Church of Jesus Christ of Latter Day Saints, led the Pledge of Allegiance to the Flag of the United States of America. 14. RESOLUTIONS AND SPECIAL RECOGNITIONS 14 .A, RECOGNIZING THE COMMUNITy SHOPPER FOR THEIR CONTRIBUTIONS TO CHESTERFIELD COUNTY Mr. Kappel stated that in January, 1995 the County entered into a partnership with the publishers of the Community Shopper that enabled the County to relay information to its citizens at no cost in the "Chesterfield Choice" insert of the Community Shopper. He then introduced Mr. Rob and Ms. Laurie Kent, publishers of the Community Shopper, who were present to receive the resolution. 9/9/98 98-651 On motion of the Board' the following resolution was adopted: WHEREAS, the Community Shopper, a private publication, is distributed to 83,000 homes in Chesterfield County; and WHEREAS, this distribution equals ninety-six percent of all homes in Chesterfield County; and WHEREAS, in January of 1995, the publishers Chesterfield County entered into a partnership; and and WHEREAS, this partnership has resulted in the publication of both the County newsletter, ~Chesterfield Choice," and the Board of Supervisors' newsletter, ~Community Connections," in the Community Shopper; and WHEREAS, ~Chesterfield Choice" is published at no cost to the County or its taxpayers and "Community Connections" has enabled the Board of Supervisors' newsletter to be distributed to a larger audience at lower cost; and WHEREAS, these products have been recognized as superior public information products by the National Association of Counties in their 1998 NACo Awards program. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors publicly expresses its appreciation to Rob and Laurie Kent of the Community Shopper, and recognizes their outstanding contribution to Chesterfield County. Ayes: Humphrey, Warren, Barber, Daniel, and McHale. Nays: None. Mrs. Humphrey expressed appreciation to Mr. and Ms. Kent for their efforts in publishing of the Community Shopper and their contributions to the County. Mr. Kent expressed appreciation to Mr. Hammer for initiating the partnership between the County and the Community Shopper. He also expressed appreciation for the support he receives from County staff, and to the Board for making the County a wonderful place to live and own a business. t4.B, RECOGNIZING BOY SCOUTS UPON ATTAINING RANK OF EAGLR SCOUT 14.B.i. MR, R0S$ CATRQW, TROOP 806 On motion of the Board, the following resolution was adopted: WHEREAS, the Boy Scouts of America was incorporated by Mr. William D. Boyce on February 8, 1910; and 98-652 9/9/98 WHEREAS, the Boy Scouts of America was founded to promote citizenship training, personal development, and fitness of individuals; and WHEREAS, after earning at least twenty-one merit badges in a wide variety of fields, serving in a leadership position in a troop, carrying out a service project beneficial to his community, being active in the troop, demonstrating Scout spirit, and living up to the Scout Oath and Law; and WHEREAS, Mr. Ross A. Catrow, Troop 806, sponsored by Woodlake United Methodist Church, has accomplished those high standards of commitment and has reached the long-sought goal of Eagle Scout which is received by less than two percent of those individuals entering the Scouting movement; and WHEREAS, growing through his experiences in Scouting, learning the lessons of responsible Citizenship, and priding himself on the great accomplishments of his Country, Ross is indeed a member of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors hereby extends its congratulations to Mr. Ross A. Catrow and acknowledges the good fortune of the County to have such an outstanding young man as one of its citizens. Ayes: Humphrey, Warren, Barber, Daniel, and McHale. Nays: None. Mrs. Humphrey presented the executed resolution and patch to Mr. Catrow, accompanied by members of his family, congratulated him on his outstanding achievement and wished him well in his future endeavors. Mr. Catrow expressed appreciation to the Board of Supervisors for the recognition and to his parents, troop leaders, and members of his troop, for their support. 14.B.2. MR. MICHAEL W. RUDD, TROOP 883 On motion of the Board, the following resolution was adopted: WHEREAS, the Boy Scouts of America was incorporated by Mr. William D. Boyce on February 8, 1910; and WHEREAS, the Boy Scouts of America was founded to promote citizenship training, personal development, and fitness of individuals; and WHEREAS, after earning at least twenty-one merit badges in a wide variety of fields, serving in a leadership position in a troop, carrying out a service project beneficial to his community, being active in the troop, demonstrating Scout spirit, and living up to the Scout Oath and Law; and 9/9/98 98-653 WHEREAS, Mr. Michael W. Rudd, Troop 883, sponsored by Southside Baptist Church, has accomplished those high standards of commitment and has reached the long-sought goal of Eagle Scout which is received by less than two percent of those individuals entering the Scouting movement; and WHEREAS, growing through his experiences in Scouting, learning the lessons of responsible citizenship, and priding himself on the great accomplishments of his Country, Michael is indeed a member of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors hereby extends its congratulations to Mr. Michael W. Rudd and acknowledges the good fortune of the County to have such an outstanding young man as one of its citizens. Ayes: Humphrey, Warren, Barber, Daniel, and McHale. Nays: None. Mrs. Humphrey presented the executed resolution and patch to Mr. Rudd, accompanied by members of his family, congratulated him on his outstanding achievement and wished him well in his future endeavors. Mr. Rudd expressed appreciation to the Board for the recognition and to his scoutmaster and parents for their encouragement and support. 14,B.4. MR. WILLIAM J. WRIGHT, TROOP 835 On motion of the Board, the following resolution was adopted: WHEREAS, the Boy Scouts of America was incorporated by Mr. William D. Boyce on February 8, 1910; and WHEREAS, the Boy Scouts of America was founded to promote citizenship training, personal development, and fitness of individuals; and WHEREAS, after earning at least twenty-one merit badges in a wide variety of fields, serving in a leadership position in a troop, carrying out a service project beneficial to his community, being active in the troop, demonstrating Scout spirit, and living up to the Scout Oath and Law; and WHEREAS, Mr. William J. Wright, Troop 835, sponsored by Hopewell United Methodist Church, has accomplished those high standards of commitment and has reached the long-sought goal of Eagle Scout which is received by less than two percent of those individuals entering the Scouting movement; and WHEREAS, growing through his experiences in Scouting, learning the lessons of responsible citizenship, and priding 98-654 9/9/98 himself on the great accomplishments of his Country, William is indeed a member of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors hereby extends its congratulations to Mr. William J. Wright and acknowledges the good fortune of the County to have such an outstanding young man as one of its citizens. Ayes: Humphrey, Warren, Barber, Daniel, and McHale. Nays: None. Mrs. Humphrey presented the executed resolution and patch to Mr. Wright, congratulated him on his outstanding achievement and wished him well in his future endeavors. Mr. Wright expressed appreciation to the Board for the recognition and to his parents, scoutmaster, and members of his troop for their support. 14 .C. RECOGNIZING SEPTEMBER 13-19, 1998 AS "NATIONAL HOUSEKEEPERS WEEK" Mr. Hammer introduced Mr. Ralph Brown, President, and Ms. Vivian Griffis, Vice President, of the Old Dominion Chapter of the National Housekeepers Association, who were present to receive the resolution. On motion of the Board, the following resolution was adopted: WHEREAS, orderliness, cleanliness, and a harmonious environment are prerequisites to the accomplishment of all economic, social, and recreational objectives in both the public and private sectors of our society; and WHEREAS, the attainment of these prerequisites are contingent on the availability of qualified and motivated personnel in a career field charged with the responsibility to provide these elements; and WHEREAS, housekeepers constitute the source of manpower and expertise for the housekeeping career field and over the years, have significantly improved the effectiveness and efficiency of housekeeping activities by consistent and continuous implementation of professional management and training principles; and WHEREAS, we are proud of the leadership and outstanding contributions of these dedicated men and women in their important activities. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors proclaims the week of September 13- 19, 1998 as "National Housekeepers Week" in recognition of the dedicated commitment of the thousands of housekeepers to the 9/9/98 98-655 ideals which foster improved effectiveness, efficiency, and harmony in all of our organized industrial, business, social, recreational, and institutional settings. Ayes: Humphrey, Warren, Barber, Daniel, and McHale. Nays: None. Mrs. Humphrey expressed appreciation to Mr. Brown and Ms. Griffis for the service that housekeepers provide and stated that there are many County employees affiliated with this recognition. Mr. Brown expressed appreciation to the Board for the resolution. 15, REQUESTS FOR MOBILE HOME PERMITS AND REZONING PLACED ON THE CONSENT AGENDA TO BE HEARD IN THE FOLLOWING ORDER: - WITHDRAWALS/DEFERRALS - CASES WHERE THE APPLICANT ACCEPTS THE RECOMMENDATION AND THERE IS NO OPPOSITION - CASES WHERE THE APPLICANT DOES NOT ACCEPT THE RECOMMENDATION AND/OR THERE IS PUBLIC OPPOSITION WILL BE HEARD AT SECTION 17 There were no zoning cases to be heard on the consent agenda at this time. 16. PUBLIC HEARINGS 0 APPROPRIATION OF $1,526,224 IN ANTICIPATED STATE REVENUE TO THE SCHOOL BQARD CAPITAL IMPROVEMENT FUND FOR THE PURCHASE OF LAND Mr. Stith stated that this date and time has been advertised for a public hearing to consider appropriation of $1,526,224 in anticipated state revenue to the School Board Capital Improvement Fund for the purchase of real estate from Southside Church of the Nazarene. Mrs. Humphrey recognized Ms. Elizabeth Davis, Dale District School Board Representative, Dr. William Bosher, and Ms. Kathy Kitchen, from the School Board, who were present at the meeting. No one came forward to speak in.favor of or against this issue. Mr. Daniel stated that two great events came from this year's General Assembly session -- the first step in the elimination of the car tax and the provision of dollars for school construction. He further stated that the County had its applications in order and, therefore, was the one of the first to receive the car tax refund and benefit from the school construction fund. He noted that the School Board has recommended a variety of uses that would complement school programs; outlined their justification and the cost benefit for acquiring the church as compared to other alternatives; and 9/9/98 98-656 outlined an array of programs that this site would provide to County students which currently are not provided at a central location. Mr. Daniel made a motion, seconded by Mr. Warren, for the Board to appropriate $1,526,224 in anticipated State revenue; approve the purchase of eight acres with improvements, from Southside Church of the Nazarene; transfer $438,776 from the School Capital Projects reserve; and authorize the County Administrator to sign the contract and deed. (It is noted that a copy of the plat is filed with the papers of this Board.) When asked, Dr. Bosher explained that the facility will assist with the constant need for space and specialized programs and the facility is being offered at a great price and is in a good location. He further stated that the cost of replicating the space would be far in excess of the assessed value and reiterated that the purchase price was excellent. Mr. Barber indicated some concern that there was no one present at the meeting to speak at this public hearing. There was brief discussion relative to this facility relieving overcrowding in other schools in the County and the moving of several special programs to this facility. When asked, Dr. Bosher stated that expenditure of these funds would impact the overcrowding issue by the elimination of rental of space for the present locations of the Head Start program and the finance department. He noted that the School Board has a year to make the transition into the facility. When asked about rezoning for office use, Dr. Bosher stated that the first priority for this facility would be for educational use and that there is no plan for this facility to be used for office space, other than that which is related to the programs housed there. He noted that the facility is prepared for use with only minimal renovations relating to wiring for technology. Mr. Warren commended Dr. Bosher and the members of the School Board for their foresight into leading the County into the twenty-first century and for their working relationship with the State. Mrs. Humphrey expressed appreciation to Dr. Bosher and the School Board for meeting with the Board of Supervisors to discuss administrative and facility needs. She also expressed appreciation to Governor Gilmore for writing the legislation that allowed school systems to have the opportunity to compete for funds based on student population and to school staff for their assistance in this endeavor. Dr. Bosher stated that the Senate Finance Committee only allowed one school division to speak in the early stages of the legislation and that the School Board was pleased to be allowed to speak with regards to the legislation. 9/9/98 98-657 Mrs. Humphrey called for the vote on the motion made by Mr. Daniel, seconded by Mr. Warren, for the Board to appropriate $1,526,224 in anticipated State revenue; approve the purchase of eight acres with improvements, from Southside Church of the Nazarene; transfer $438,776 from the School Capital Projects reserve; and authorize the County Administrator to sign the contract and deed. (It is noted that a copy of the plat is filed with the papers of this Board.) Ayes: Humphrey, Warren, Barber, Daniel, and McHale. Nays: None. 17. REMAINING MOBILE HOME PERMITS AND ZONING REQUESTS O 98SN0177 - A. T, LINEGAR, DALE DISTRICT In Dale Magisterial District, A. T. LINEGAR requested rezoning and amendment of zoning district map from Corporate Office (0- 2) to Community Business (C-3). A restaurant and convenience store with gasoline sales is planned. The density of such amendment will be controlled by zoning conditions or Ordinance standards. The Comprehensive Plan suggests the property is appropriate for mixed use corridor use. This request lies on 2.8 acres fronting approximately 277 feet on the east line of Iron Bridge Road, also fronting approximately 153 feet on Cogbill Road and located approximately 380 feet northeast of the intersection of these roads. GPIN 776-683-2540, 3156 and 4030 (Sheets 15). Mr. Jacobson presented a summary of Case 98SN0177 and stated that a public hearing was held on this case on July 29, 1998 and that several proffers were submitted at that time. He further stated that the Board did not suspend the rules and accept the proffers and, therefore, the decision of the Board was to defer the case and continue public input only on the additional proffers. He further stated that the Planning Commission and staff recommends denial because the proposed rezoning and business uses do not conform to the recently adopted Central Area Plan. When asked, Mr. Jacobson stated that the three additional proffered conditions include a motor vehicle wash being eliminated from the uses permitted on the property; two 3,000 square foot buildings on the site plan being restricted to office use only; and additional landscaping and other specific design measures to improve the aesthetics of the property along Cogbill Road. Mrs. Humphrey stated that the public may only address the three amended and/or added proffered conditions at this time. John Cogbill, Esquire, representing the applicant, stated that he would like to incorporate, by reference, all of the materials and input that was given at the July 29, 1998 meeting and acknowledged that the additional proffers are voluntary and designed to reduce the overall intensity of the development to 98-658 9/9/98 provide better landscaping and provide clear intent with respect to the office uses adjacent to it. He further stated that the applicant requests that the Board approve the case as presented, subject to the proffered conditions. Ms. Mary Howard Sergeant, an adjacent property owner, stated that she is still opposed to the request with the additional proffered conditions. Ms. Martha Kyte, a resident of Cogbill Road, stated that she is opposed to the request. Mr. Daniel stated that in July, 1998 there was an extensive public hearing on this zoning case and that there are strong feelings on both sides regarding the case. He referenced other similar businesses located in the immediate area. He stated that the original zoning provided for approximately 6,000 square feet of retail space and that the retail space has now been consolidated into a single building. He stated that he feels this request is a reasonable use within the original concept and that he feels there is no reason to deny the request. Mr. Daniel then made a motion, seconded by Mr. Warren, for the Board to approve Case 98SN0177 and accept the proffered conditions. Mr. Barber stated that he feels there is no good reason to grant the proposed zoning because the request is in conflict with the Central Area Plan. He referenced the rezoning at the entranceway to Walton Park ten years ago and the problems that it created. He also referenced a recent zoning case that was sent back to the Planning Commission three times for the purpose of amending the request because it conflicted with the land use plan. He stated that this case is incompatible with area residential development. He noted that the main concern cited in the recent Citizen's Satisfaction Survey was planned and managed growth. He stated that he does not support this request because of conflicts with the Plan, denial being recommended by the Planning Commission, and opposition from neighbors. Mr. McHale stated that it is difficult to question the judgment of the Supervisor from another district. He further stated he is concerned with the issue of proffers and feels that approval of this case would set a negative precedent and that, reluctantly, he cannot support the motion. Mrs. Humphrey stated that the case represents a reinvestment into an aging neighborhood. She referenced the Home Depot case and stated that she had received a large amount of correspondence regarding that case. She stated that she is inclined to support the rezoning because of the reinvestment it will provide in the Meadowbrook Community. When asked if this was a case of spot zoning, Mr. Micas stated that the property is currently zoned for certain forms of 9/9/98 98-659 business or commercial use and this request is only a modification of the existing zoning. Mrs. Humphrey called for the vote on the motion made by Mr. Daniel, seconded by Mr. Warren, for the Board to approve Case 98SN0177 and accept the following proffered conditions: 1. Public wastewater shall be used. o Prior to any site plan approval, sixty (60) feet of right of way on the east side of Route 10 and thirty-five (35) feet of right of way on the north side of Cogbill Road, measured from the centerlines of that part of the roads immediately adjacent to the Property, shall be dedicated, free~ and unrestricted, to and for the benefit of Chesterfield County. o Access to Route 10 shall be limited to one (1) entrance/exit. This access to Route 10 shall align the existing crossover located north of the Cogbill Road intersection. Access to Cogbill Road shall be limited to one (1) entrance/exit. This access to Cogbill Road shall align with Howell Drive. The exact location for these accesses shall be approved by the Transportation Department. o Prior to any site plan approval, an access easement(s), acceptable to the Transportation Department, shall be recorded across the Property to serve GPIN 776-683-1116, 1535, 2224, 2375, 2887, 3233, 3239, 3875, 4986 and 6062. The exact location of this access easement(s) shall be approved by the Transportation Department. o To provide for an adequate roadway system at time of complete development, the Applicant shall be responsible for the following: a) c) Construction of additional pavement along the northbound lanes of Route 10 at the approved access to provide a right turn lane; Construction of additional pavement along Cogbill Road at the approved access to provide left and right turn lanes; Closing the southern access to Route 10 that serves the adjacent office development on GPIN 776-683- 1535; and Dedication to Chesterfield County, free and unrestricted, any additional right of way (or easements) required for the improvements identified above. o Prior to any site plan approval, a phasing plan for the required road improvements, as identified in the Proffered Condition 5, shall be submitted to and approved by the Transportation Department. 98-660 9/9/98 o 10. 11. Ail pavement areas that are subject to spillage or run-off from fuel pumping facilities shall be directed through an oil/water separation structure prior to leaving the Property. The Chesterfield Environmental Engineering department shall determine the extent of the areas that are subject to oil/water separation. A six-foot (minimum) to 8 foot maximum high solid board fence shall be provided adjacent to GPIN 776-683-6062. The Planning Department at time of site plan review shall approve the exact design and location of the fence. At such time that GPIN 776-683-6062 is used for non- residential purposes, the fence requirement shall be eliminated. Freestanding parking lot lighting fixtures shall not exceed twenty-five (25) feet in height. Canopy lighting shall be of a recessed type. Dumpster enclosures, except for the gate, shall be constructed of material similar to that used on the principal building for which the dumpster serves. The exact treatment shall be approved by the Planning Department at the time of site plan review. Intercom systems shall be designed so as not to be audible to any adjacent property used for residential purposes. 12. Uses shall be restricted to the following: 13. 14. 15. a.) b.) Ail uses and the customary accessory uses permitted in the C-1 and C-2 districts. Restaurants, to include carry-out or fast food. The Property shall be developed generally consistent with the attached conceptual plan for the proposed development entitled "Exhibit A" and dated June 11, 1998, provided, however, that modifications shall be made where necessary to comply with ordinance requirements. Further, the two buildings shown on the conceptual plan as 3,000 square foot offices shall be limited to office use. Ail commercial buildings on the Property shall be of substantially similar design and elevation as either of the buildings shown on the attached "Exhibit B." Commercial and office buildings on the Property shall be constructed of materials that are the same as, or comparable in quality to, the materials shown on either of the buildings shown on the attached "Exhibit B." The exact architectural treatment of all buildings on the Property shall be submitted to the Planning Department at the time of site plan review for review and approval. In addition to the ordinance landscape requirements along Cogbill Road, design specific measures shall be provided. These measures may include additional landscaping, ornamental fencing, hedges, etc. The exact treatment 9/9/98 98-661 shall be determined by the owner and approved by the Planning Department at the time of site plan review. Ayes: Humphrey, Warren, and Daniel. Nays: Barber and McHale. 18. ADJOURNMENT On motion of Mr. Barber, seconded by Mr. Warren, the Board adjourned at 8:10 p.m. until September 22, 1998 at 7:30 a.m., in the County Administration Building, Room 502, for a breakfast meeting with members of the Legislative Delegation. Ayes: Humphrey, Warren, Barber, Daniel, and McHale. Nays: None. Chairman 98-662 9/9/98