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01-14-1981 PacketCHESTERFI ELD COUNTY BOARD OF SUPERVISORS AGE NDA MEETING DATE: January 14, 1981 ITEM NUMBER: 1. SUBJECT: Lunch with the Chesterfield County Committee on the Elderly COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Mrs. Girone, at the request of the Committee, asked that this be scheduled. Lunch will be at Meadowbrook Country Club at 12'00 noon in the Alcove. PREPARED BY; ATTACHMENTS: YES r'l NO COUNTY ADM I NI,~;I~ATOR REPLY COUNTY o{ CHE$'I*~.~-~.b CHESTERFIELD, VIRGINIA 23832 CHESTERFIELD COUNTY BOARD OF SUPERVISORS A6ENDA MEETING DATE: January 14, 1981 ITEM NUMBER: 2. SUBJECT: Comments from The Honorable Thomas J. Bliley, Jr. COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Congressman Bliley has requested time on the agenda to speak to the Board. PREPARED BY; ATTACHMENTS: YES [] NO El /- CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA MEETING DATE' January 14, 1981 ITEM NUMBER: 4. SUBJECT: Presentation of Employee of the Year Award COUNTY ADMINISTRATOR'S COMMENTR: SUMMARY OF INFORMATION: The Personnel Director will be present -~o[: this ceremony. PREPARED BY;, ATTACHMENTS: YES [] NO [] SIGNATURE: COUNTY ADMI NIS~EATOR CHESTERFIELD COUNTY EMPLOYEE-OF-THE-YEAR 1980 The Chesterfield County Employee-Of-The-Year Award was made possible through an endowement to Chesterfield County by Mr. Melvin W. Burnett upon his retirement as County Administrator of Chesterfield COunty, June 30, 1976. "Mel" Burnett established that the award was to recognize that merit System employee whose performance of his or her duties and responsi- bilities of his or her job during a 12 month period was such as to distinguish that employee as the employees' employee. The candidates for the 1980 Employee-Of-The-Year Award are: MR. WILLIAM BRADBURY ........... NURSING HOME MS. HELEN LEONARD ............. OFFICE OF THE TREASURER MS. KAY MARANO ................ FIRE DEPARTMENT MR. E.G. MARTIN .............. PARKS AND RECREATION MS. K&THLEEN SADLER ............ MENTAL HEALTH/MENTAL RETARDATION SERVICES MS. JANET TIERNAN ............. LIBRARY SERVICES MS. ANN WHIPP ............... OFFICE OF THE SHERIFF It gives me great pleasure to announce that the 1980 Chesterfield County Employee-Of-The-Year is MS, KAY MARANO, Chesterfield County Fire Depart- ment. EMPLOYEE-OF-THE-YEAR AWARDS: Engraved Silver Plate Revere Bowl Chesterfield County Employee-Of-The-Year Kay Marano 1980 2. $50 Savings Bond 3. Framed Board Resolution CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA MEETING DATE: January 14, 1981 ITEM NUMBER: e SUBJECT: Public Hearing to Consider an Ordinance Relating to Real Estate Tax Exemption for the Elderly and Permanently and Totally Disabled COUNTY ADMINISTRATOR'S COMMENTR: Recommend Approval. SUMMARY OFINFORMATION: This ordinance was adopted on an emergency basis at the December 10, 1980 meeting. Adoption at this meeting is necessary after proper advertising has been accomplished. PREPARED BY; ATTACHMENTS: YES :[3 NO [] SIGNATURE: - COUNTY ADMINIS'~ii~TOR AN ORDINANCE TO AMEND AND REENACT SECTIONS 8-15 AND 8-16 OF THE CODE OF THE COUNTY OF CHESTERFIELD, 1978, AS AMENDED, RELATING TO REAL ESTATE TAX EXEMPTION FOR THE ELDERLY AND PERMANENTLY AND TOTALLY DISABLED BE IT ORDAINED by the Board of Supervisors of the County of Chesterfield: (1) That Sections 8-15 and 8-16 of the Code of the County of Chesterfield are amended and reenacted as follows: !Sec. 8-15. Restrictions and conditions. Notwithstanding any other provision of this chapter, the ildwelling and up to one acre of land upon which it is situated ~subject to real estate taxation under this chapter may be tempor- arily exempted from such tax when any such property is owned by and ~occupied as the sole dwelling of a person not less than sixty-five ~iyears of age, or a person who is determined to be permanently and !itotally disabled as defined in section 8-17.1, hereunder subject the following restrictions and conditions: (a) That the total combined income during the preceding calendar year from all sources of the Owners of the dwelling living therein does not exceed ~we~ve thirteen thousand dollars; provided~ that the first four thousand dollars of income of each relative, other than spouse, of the owner, who is living in the dwelling shall not be included in such total. (b) That the net combined financial worth including equitable interest, as of December 31 of the immediately preceding calendar year, of the owners, and of the spouse of any owner, excluding the value of the dwelling and one acre of land upon which it is sit- uated does not exceed forty/' thousand doll. ars. (c) The fact that persons who are otherwise qualified for tax exemption, pursuant to this article, are residing in hospitals or mental care for extended periods of time shall not be construed to mean that the real estate for which tax exemption is sought does not continue to be the sole dwelling of such persons during such extended periods of other residence so long' as such real estate is not used by or leased to others for consideration. Sec. 8-16. Schedule of exemptions permitted. When the total combined income from all sources and 'the net combined financial worth of the persons qualifying does not exceed prescribed in section 8-15, the amount of exemption the limits from real estate taxation for the dwelling and up to one acre of i land upon which it is situated shall be in accordance with the following schedule: Income Percentage of Exemption 0 through ~87688 $9,500 100% $9,501 through Sk87000 $11,000 50% ~OTOO½ $11,001 through ~½~7080 $13,000 25% ChesteP, ffield ~ Va~ 23832 ~,~ J~ Buz~ Accoun~an% 27 ~ecem~e~ 80 P~[4627 attached ..... ~'~evcs Lead~-e~ a aews~a~er S ~a~e of¥ CHESTERFI ELD COUNTY BOARD OF' SUPERVISORS AGE NDA MEETING DATE : January 14, 1981 ITEM NUMBER: 6. SUBJECT: Consider Establishment of a Central Registry for Volunteers to Serve on Various Commissions and Boards COUNTY ADMINISTRATOR'S COMMENTR: SUMMARYOFINFORMATION: See Attached. Ms. Diane LaMountain or Ms. Clare Scheer from the Greater Richmond Child Advocacy Office will be present to discuss this matter. PREPARED BY; ATTACHMENTS: YES I~ NO [] SIGNATURE: 'COUNTY January 6, I~R1 GREATER RICHMOND CHILD ADVOCACY OFFICE Dear Supervisort The staff of the Greater Richmond Child Advocacy Office has recently been ex- ~lorlng the conce~t of a board bank in Richmond, Chesterfield, and Henrlco. Our involvement with the conce~t arose From our recognition of a need to increase com- munity awareness of specific problems Faced by children in the Richmond metropolitan area, and for involving citizen volunteers in cht ldrenms issues. Advisory boards and com,~tttees of local public agencies are an integral aspect of citizen involvement in specific areas. In.order to facilitate the active ~ rti- cipation of citizen volunteers in children ms issues, the concept of a board bank seemed appropriate to involve those citizens who are informed and/or interested in the issues but perhaps unaware of the existence of advisory boards. It quickly became obvious that the board bank must be expanded to include all of the advisory boards appointed by the Richmond City Council and Chesterfield and Henr~co Boards of Supervisors. A board bank just for children's issues would not be cost effective nor would it be able to gain a broad enough base of support to make the concept a reality. The board bank is seen as an instrument which can provide officials with perti- nent information on citizen volun.teersj an instrument for increasing the resource pool of those willing to serve on advisory boards. Let me emphasize that while the board bank wit1 provide a registry for individuals wishing to serve on advisory boards, the choice of appointments will remain, as it always has, with the county super vi sots. In order to make the Richmond, Chesterfield and Henrtco communities aware of the 'existence of the board bank project, the GRCA0 staff envisions a media campaign including local talk shows, newspaper articles and spots on TV news. The media coverage will be followed by dissemination of applications through llbraries, the Chamber of Co~nerce, volunteer and civic organizations, and churches. The board bank, when established, will provide an opportunity for those indi- vlduals who wish to become involved in local' policy-making to do so. With an under- standing that one of the privileges of office is making personal appointments for board membership, an ongoing training program will be established. The staff of GRCAO has made three basic assumptions about local volunteers in order to establish the need for a board bank. The first assumption is that many people do not know of the existence of the advisory boards and committees. The second assumption is that those who do know of their existence are not aware of how to make themselves visible to those making the appointments. Further, it is assumed that some individuals feel unprepared to serve on boards through a lack of confidence in their public speaking abilities, lack of knowledge of parliamentary procedure, and lack of confidence in their ability to make any impact on policy. 205 WEST FRANKLIN STREET e RICHMOND, VIRGINIA 23220 ,, TELEPHONE (804) 788-4635 -2- With this in mind, then, the tratntng envisioned would tncludei I. a biannual two-day training program related to the workings of local government~ task forces located with different agencies which will familiarize volunteers with tssues and also make immediate use of volunteersj awareness training for Individuals from different socio-economic backgrounds ~ training modules offered in such aspects of board participation as public speaking skills and parliamentary procedure, and the Freedom of [nformation Act. This last segment of the training is based on training being provided to present advisory board members. The experience gained from a similar board bank effort tn Hampton-Newport News has shown the benefit of conducting a de-nographfc survey on the current advisory boards to provide council w~th a detailed description of the boards. The survey will ~nd~cate which areas of the population, if any~ are underrepresented and will help identify which groups will be targeted for recruiting by the.board bank and for the traini, ng program included in the project. The survey questionnaire will be anonymous and treated conftdenttallyj it will be used for no other purpose than to compose a profile of the advisory boards. Richmond City Council is currently considering con- ducting a survey of thetr advisory boards and c(~,mfttees. If your board would be interested in conducting a similar survey, we would be happy to provide you with the · necessary material and Information. There are three possibilities currently being explored for housing the board bank, one of which is the Voluntary Action Center at the United Way. The project will have mlnlmal cost and trouble for participants. The board bank staff will not attempt to make suggestions for appotntmentsl the resource will be available for council members and supervisors to use as they choose. ~/e hope that you will be able to give us your public statement of support for the board bank, and further hope that we can count on your support and assistance wi th the proposed demographic survey. CS~gg Very truly .you~.s~ ( Cl air. $cheer Rnard Bank To facilitate our recruitment and evaluative efforts, the f°11ow~ng data is to be used to arrive at a profile of the composition of board, .cora~tssion, and authority memberships. It vrlll be treated confidentially and your answers w~ll be totally anonymous. Your occupation Year of birth Sex Race: Caucaslan Black Other · Highest educational level achteved~ (please spect fy) __ elementary school .. hlgh school some college . college graduate Physical limitation or handicap? . _ Religious preference~ if any .... Political preference, if any ..... Your home zip code Length of residence in your present city. prol~esstonal or graduate degree (please specify) Family income level (approxtmately)~ __ less than 510,000 .... $I0,000-$20,000 .... $20,000-$30,000 _ $30,000-$q0,000 _ $q0,000-$50,000 .. more than $.50,000 Please list al/ public governmental comm~ssfons, boards~ or authorities on ~thich you currently servo~ Please list all previous service on publtc governmental ¢o,~tssfon$, boards~ or authorities~ using the back t~ necessary., CHESTERFI ELD COUNTY BOARD OF SUPERVISORS AGENDA MEETING DATE: January 14, 1981 ITEM NUMBER;, 7.A. SUBJECT: Consider Contract with Wiley and Wilson, Inc. for Architectural, Engineering and Planning Services Required for the Fire Station in Bermuda District COUNTY ADMINISTRATOR'S COMMENTS: Recommend Approval. SUMMARY OF INFORMATION This contract would provide for necessary architectural, engineering, and planning services required for a single story fire station of approximately 9,900 square feet to include three drive through bays, and facilities to house career firefighters. Such station will be located on a parcel acquired by the County near the intersection of Route lO and Route 1 in Chesterfield County. The contract amount is $41,500. PREPARED BY; , ATTACHMENTS: YES r3 NO :El SIGNATURE: 'COUNTY Wiley &Wilson Architects. Engineers. Planners December 1, 1980 Mr. Nicholas M. Meiszer County Administrator CHESTERFIELD COUNTY Chesterfield, Virginia 23832 Re: Chesterfield County Fire Station W&W Comm. No. 80192 Dear Nick: You and I have had quite a time catching up with one another[ As discussed with you some time ago, I am concerned about the arbitration portion of our agreement being completely eliminated. I trust you have had an opportunity to review the same with your County Attorney. We have no serious reservations about the other changes in the Standard Form of Agreement, as submitted to Mike Shelton by your Mr. W. B. Correll. I would appreciate your finalizing a contract, treating the arbitration as you deem appropriate, and submitting the same to me for signature. I will contact you by telephone to discuss the monetary amount. As you are aware, the work is progressing very nicely. We appre- ciate the opportunity of continuing our services for Chesterfield County. Sincerely, WI LEY & WILSON L. Preston Wade LPW.' jh cc: M. K. Shelton Lynchburg. Richmond. Virginia Beach. Nashville 2310 Langhorne Road, Lynchburg,Va. 24305 .Tel¢ phone (804) 528-1901 CHESTERFI ELD COUNTY BOARD OF SUPERVISORS AG E NDA MEETING DATE : .l.mm.ry 14; lgR.]I ITEM NUMBER: SUBJECT: Approval of proposal for moving of furniture to New Administrative Office ~uilding. COUNTY ADMINISTRATOR'S COMMENTS: Recommend Approval. SUMMARY OF INFORMATION: ~e Purchasing Department has received three proposals for the move of furniture and equipment to the hew Administrative Office Building. The iow proposal was submitted by Centre Carriers Corp. in the amount of $7816 with an additional $150 for all risk trip transit insurance (See Attached Proposals~. An additional price for moving the Building Inspector is $720. The Building Inspector's area was not covered under the proposals as their move was originally anticipated to be later. It is recommended that award be made to Centre Carriers Corp. in the amount of $8686 for the move to the new Office Building. ATTACHMENTS: YES G NO r3 PREPARED BY;_ . Edward J~n-es~ - Purchasing Ag en~c COUNTY AbM'|~3[RATOR CENTRE CARRIERS CORP. 2602 DEEP WATER TERMINAL ROAD, RICHMOND, VIRGINIA 23234 November 14, 1980 Mr. H. Edward James Purchasing Agent P. 0. Box 40 Purchasing Department Chesterfield Courthouse Chesterfield, Va. Dear Mr. James: It is my pleasure to offer you a quote of $7,816.00 to relocate the office furniture and equipment as shown to me into the new Chesterfield Courthouse Complex Building. This figure includes supIolying you with cartons for your personnel to pack their d~sk contents, s.~orage areas and loose articles of the surrounding area ~nto for safe movement. Labels for marking all items for indentification are also included. All work will be done as we have verbally agreed during the tour, however, I would like to note a few stipulations: I. We wil~ pack the card drawers located in the Registrar's office. 2. County personnel will have to have the electrical outlets & pipe removed from the walls around the large cabinet in the Treasurer's office if we are to move it out. If the cabinet will not fit thru doorways, county carpenters will have to disassemble it before the move and reassemble it afterwards. 3. If the elevators fail for any reason it is the county's respons~bility to ge~ them back in s~rvice and accept additiona~ charges of $16.00 per man per hour of delay from us. I would like to point our that this r~.location for Chesterfield County is a considerab~e undertaking and wil~ require expert planning before the move is to start. A number of supervisors will be on hand within the movers work force to ins~re a safe, constant steady flow to complete all work on schedule. AGENT/~ ~.MED V/~,~J LI~E$ Mr. H. Edward James Chesterfield Courthouse November 14, 1980 Page - 2- Our Commercial Relocation Departmen~ users a professional team on office moves which provides a superior moving service over al~. I know you will be satisfied with our planning and moving service should you select our firm to handle your move. If you wish, please contact the references below for their comment: Mr. Cliff Norton ^Ir. Wade Hels~rom Mr. J. B. Womble Mr. Ralph Spann The Hartford Ins. Co Aetna Life and Casualty Virginia Automobile Ins 701 E. Franklin Bldg. 358-0433 281-7357 358-8446 649-8446 Our liability on a local move is $.60 per pound per article. Should you desire full coverage it is available at a charge of $3.00 per $1,000.00 of valuation. Thank you for the opportunity to submit this bid. If I can be of further assistance, Please fee~ free to call on me. Sincerely, CENTRE CARRIERS CORP. Phil San Martino Moving Consultant PSM/bgc MOVING S]ORAGE TRANSFER AND STORAGE CO., INC. St RVffJG INDIVIDUALS AND FIRMS SIN([ 1878 PACKING CRAFING ~ttn: i~. Ed Jan'os t¢,t rch,-:s i,ng Dear Sir: Our bid ;~, 'hasc, d ,"., t'av;.r,'" "-~'nr;c'.'-,at,lc, :lc~:,qs to 1,-.,.:.'[,-,~ ¢-:ci't-"--,'- ami cle'-otors. 51, o ,,1,, : ,,,orb ::topl:o2;c oc,-u,r d:tr2 tO SCm~ re~t:3on b-,,nn(t may }'c aclde,] to th,) orir':in::l ::i,t price. For thi~: reaso[:, "e encm,rag.? you to sche4,,:!a four rtiovc r.,].t, ln tl,O ht;ildin~ pers,,)t, nel cv l::aqaF,"r. Our .1. ial~tlitv on ;i r:,~ o¢ thi,,: natu;?e i.<; .60 Fer po~:nJ i":"': .'~rticTc. Ad"lJtional "all ri';b'' /ns,,r:,ne,., ;:;av be '' ' -e'~ , ...... ., p{,,C,, h, eOf dn c:c]<litSor)a~ Brooks has exp**r[ence in .:il c,;~ets o¢ the t;,)vi,~ intlustr,, and th3 {~&ViSl. Or: the la~zt offSc~ :ttwi electronic ,n'-.ving eq':ipment. If selected, we promise to r~r, li~,er thc ~ype of q-alitv relocation that you e×pect, and t.m at Brooks ¢!cr.:and. pe r3 oho, i ly. CSG/ksb AGENI FOR U Fi D Van Lines P t) BOX 6854 1301 t4r :[tlH BOUI I~VARD R~CHMOND, VIRGINIA 23230 804-3585601 RIPLY lO [ ] P ~) FIO× 9152 !!~28 Wf SI PEMBROKE AVINLIL HAMPIf)N VIRGINIA 23670 8(14-244 4951 R[PIY NORFOLK VIRGINIA 23618 804 464.357't M. W. COSBY COMPANY, Inc. DOMESTIC- INTERNATIONAL 10 E. Belt Boulevard - P. O. Box 24095 RICHMOND, VIRGINIA 23224 November 17, 1980 Phone 804/233-5467 Edward James, Purchasing Agent P. O. Box 40 Purchasing Department Chesterfield Courthouse Chesterfield, Virginia 23832 Dear Mr. James: We deeply appreciate the opportunity to submit our bid on Chesterfield Courthouse's upcoming move. We will move all office furniture, equipment, and cartons from present locations in Chesterfield Courthouse complex and Chesterfield Airport complex to the new Administrative Building in Chesterfield Courthouse complex for the following cost: Movement of furniture, equipment and cartons Estimated need - 1950 cartons @ $.50 each Estimated need - 100 rolls tape @ $2.00 each $12,695.00 $ 975.00 $ 200.00 TOTAL ESTIMATE $13,870.00 These figures include the packing that we are supposed to do of the files in Registra's Office, Crane Service, window removal and replace- ment. Ail other packing is to be done by your employees with cartons and tape provided by us. Should there be any breakdown of elevator service beyond control of carrier, there would be additional charges after the first 15 minutes of waiting period. Our liability is $.60 per pound per article, should you desire to purchase insurance the cost is $3.00 per $1,000.00 coverage. Again we thank you for the opportunity to submit our bid. Very truly yours, Tom Rennie AGENT FOR northAmerican VAN LINES CHESTERFIELD COUNTY BOARD OF SUPERVISORS AG E NDA MEETING DATE: January 14, 1981 ITEM NUMBER: 8.A. SUBJECT: Consideration of Setting a Public Hearing Date to Consider Amending Sec. 21-113 of the County Code COUNTY ADMINISTRATOR'S COMMENTS: Recommend Public Hearing be set for February 11, 1981 at 2:00 p.m. SUMMARY OF INFORMATION: The Uniform Statewide Building Code has generally preempted local authority to control the method or manner of construct- ing buildings except that land use controls may, to some degree, affect building so long as the zoning ordinance does not affect "...the manner of construction or materials to be used in the erection, alteration or repair of a building or structure." (See Sec. 36-97(7), Code of Virginia, 1950, as amended.) Section 21-113(h) of the current Chesterfield County Code sets forth the method and manner of constructing party wall requirements as a part of the zoning regulations. Accordingly, I am of the opinion that the current Sec. 21-113(h) of the zoning ordinance is unenforceable. It is recommended that a public hearing date be set to consider the repeal of this portion of the zoning ordinance. ATTACHMENTS: YES ~ NO '~, Steven L. Micas County Attorney SIGNATURE: u' COUNTY- ~,[:~/IImS/~ATOR AN ORDINANCE TO AMEND AND REENACT § 21-113 OF THE CODE OF THE COUNTY OF CHESTERFIELD, VIRGINIA, 1978, AS AMENDED, RELATING TO THE METHOD OF CONSTRUCTING FIREWALLS IN CERTAIN ZONES BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That § 21-113 of the Code of.the County of Chesterfield is amended and reenacted as follows: Sec. 21-113. Required conditions. The following conditions shall be met in the R-TH District: (a) Lot area. Each dwelling, together with its accessory buildings, hereafter erected shall be located on a lot having an area of not less than one thousand five hundred twenty square feet and a front width of not less than nineteen feet, except end units which shall have a lot area of not less than two thousand three hundred twenty square feet and a width of not less than twenty-nine feet. (b) Percentage of lot coverage. Ail buildings, including accessory buildings, on any lot shall not cover more than forty percent of the area of such lot. No accessory building except for a private garage on any lot shall cover more than one hundred square feet. (c) Front yard. Each lot shall have a front yard having a depth of not less than twenty-five feet. (d) Side yard. A side yard of not less than ten feet in width shall be provided for each end residence in the building; except, that corner side yards shall be not less than twenty-five feet. (e) Rear yard. Each lot shall have a rear yard of not less than twenty-five feet in depth measured from the rear main buil- ding line. (f) Common areas. A minimum common area of ten feet in width shall be provided for each exposed side, front, and rear of all lots of a block, except the side, front and rear of any lot or lots fronting or abutting a public street., (g) Limitation on number of units. The total number of unit~ in a group of attached townhouses shall not exceed ten. ho~-~e-~e~a~ee-~a~n~7-sha~-~ep~a~e-e~eh-~w~h~e-~k~ ~nehe~-a6owe-~he-~oo~-s~r~aee~ are-~t-~n-ehe-same-p½aneT-the~e-sha~-be-a-m½~½m~m-~s~anee-~f efght-~nches-Between-qhe-p½anes-~f-~he-~ss~-s~4aee~v--~e re~a~dan~-m~e~a%-sha~-~e-~sed-~o~-~he-dee~½~-and-s~~n~ members-on-b~th-~oo~s-w~h~n-~-~eet-~-~he-een~e~-~½~e-~-~e pa~y-wa~T-Whe~e-~he-~-s~aee~-a~e-be~wee~-e½~h~-~hes-a~ ~n~e~-~he-~eck-e{-~he-h~ghe~-~ee~ ha~e-~wo-{ee~-e~gh~-~n~hes-o~-mo~e-~e~ween-~e-p~anes-of-the-~oof s~{aee-f~e-~e~a~an~-ma~e~a~s-sha½~-Be-~se~-fo~-~h~-~e~n~-~ ~n~e~-~he-~ee~-e~-~he-~ghe~-~eo~= (i) Common areas and ownership of property. In the event common areas are provided which are not contained in lots or streei conveyed to individual owners said common areas shall be maintaine~ by and be the sole responsibility of the developer-owner of the townhouse development until such.time as the developer-owner con- veys such common area to a non-profit corporate owner whose mem- bers shall be all of the individual owners of townhouses in the townhouse development or to a non-profit council of co-owners as provided, under Title 55-79.1 et seq. of the Code of Virginia, as amended. Said land shall be conveyed to and be held by such non- profit corporate owner or such non-profit council of co-owners solely for recreational and parking purposes of the owners of the individual townhouse lots in such townhouse development. In the event of such conveyance by the developer-owner to a non-profit corporate owner, deed restrictions and covenants, in form and sub- stance satisfactory to the county attorney, shall provide, among other things, that any assessments, charges and costs of the maintenance of such common areas shall constitute a pro-rata lien against the individual townhouse lots, inferior in lien and dignit only to taxes and bona fide duly recorded deeds of trust on each townhouse lot. An applicant, seeking to subject property to town- house development under this article whose ownership or interest in the property is held by a valid lease, shall provide for an initial term of not less than five hundred years in such lease. (j) Density. Density of development shall not exceed ten dwelling units per gross acre. Gross acreage is defined as all land within the exterior boundaries of the tract on which the development is located including private lots, private drives, parking areas, recreational areas, public streets and other public or semi-public uses established as part of the development plan. (k) Minimum acreage required. Each such townhouse develop- ment shall have a minimum gross acreage of not less than ten acres. (1) Frontage on public street. Whenever the plan for town- house project provides for other than one individual ownership, ali lots shall have frontage on a public street or access thereto by common right-of-way within five hundred feet. (m) Recreational area required. An area conveniently acces- sible to and included within the townhouse development of not less than ten percent of the gross acreage shall be provided for suit- able recreational use by the occupants of the townhouse develop- ment, and in no event shall less than 1.5 acres be so provided. A site plan of the recreational facilities shall be submitted to the director of community development for approval and incorporated in the master deed as approved before recording. Occupancy permits for townhouses shall be issued only when the recreational facili- ties have been completed according to approved plan, or when the whole project, including recreational facilities, has been fifty percent completed, or when the developer-owner furnishes bond with approved surety to the county satisfactory to the director of community development and county attorney. (n) Ail private driveways and parking areas shall be at least 15 feet from the right-of-way line of any existing or pro- posed public road, subject, however, to the provisions of sections 21-44 and 21-56(a). cHESTERFI ELD COUNTY BOARD OF SUPERVISORS AG E NDA MEETING DATE: January 14, 1981 ITEM NUMBER: 8.$. SUBJECT: Set a public hearing date to consider an amendment to § 21-190 of the County Code relating to setbacks of an industrial use from a Residential District COUNTY ADMINISTRATOR'S COMMENTS: Recommend Public Hearing be set for February 11, 1981 at 2:00 p.m. SUMMARY OF INFORMATION The Planning Commission on their own initiative has approved an amendment to the County Code reducing the minimum setback of an industrial use from a residential use from 300 to 200 feet. (See attached minutes.) ATTACHMENTS: YES El NO [] ' COUNTY AD-MIIQI~J~ATOR as,,:d why the roads iii Sections !'~ and E-1 were not in the State system and Fir. tlaves stated that the developer did not realize that there was a hurry., to ,s-et the roads accepted into the State system. After a brief discuss:ion, a motion was made bv ~[r. Crump, seconded by :-Ir. Williams to grant tentative approval, sub.iect to the implementa~u~on~' o~= the re~o~.m~nded~ ~ ~ conditions. Before the vote was taken, Mr. Haves fac, rested and was granted permission to address the Commission. He stated that if this approval applied to Walton Park in its entirety, he would request the withdrawal of the application. There was a brief discussion of why the County did not call the developers' bond instead of imposing a condition such as condition #2, Mr[ McElfish indicated that would entail a long drawn out process. At this point, Hr. Crump and Mr. Williams agreed to withdraw their motion for approval. Whereupon consideration thereof, it was on a motion of Mr. Crump, seconded by Mr. Williams, resolved that further consideration of Walton Park subdivision shall be and it thereby was deferred to January 27, 1981. AYES: Unanimous It was noted by the Secretary that this was the time and place for a public hearing to consider an ordinance to amend and reenact Section 21-190 relating to the setback of n ~, .... a~ ' ' trial .... · - ~: ....... in~:_tg use freer, a rasident~-~ distrlct. }fr. Balderson explained that presently, the setback for an M-1 use from a residential district is 100 feet, for an ':!-2 use 300 feet and for a >~-3 use 300 feet. The change in the setback of a H-2 use (300 feet to 200 feet) provides a logical progression based on the degree of rastr£ction required. On a motion of Hr. Cru'mp, seconded by Hr. Will,ams, it was resolved to recommend approval of the proposed ameudmant as follows: A?~' OP, DINANCh] TO AM'END TUE CODF, OF T}IE COUNTY OF C iEST'iRFII~I,I), 1973, AS ~Q. IItNI)ED BY ANIENI)/N(7 S}'77FION 21-190 RI'iLA'FI?J(~ TO TIlE SETBACK OF AN b'E [T t')!~l).\l;:l;;]) by th,2 Board of Stm{;rvfsors of Chesterf[el.d County: (1) Tl~at :q, etlon 21-190 ot7 the C~de of the County of Chesterff. eld is amended The following conditions r;ha[1 b~ t in the ' '- - ~I-z )tstrzct: 1I ~1/25/80 (b) In addition to any other requirement of this chapter, the uses per,'?,itted in this district shall be located at lea,,;t ~h.~ee two hundred feet from any ~e,~a,,3e~ee residential district and sbai] be effective!v screened therefrom by appropriate solid fencing or planting or natural conditions. AYE S: Unanimo us 5Ir. Wells came fon.;ard to discuss a note that is part of tine approval of tentative subdivision. The note reads as follows: Prior to recordation, all subdivisions that will be recording public roads, sewer, water, drainage improvements and ail other public facilities must be accompanied with a bond for 100% surety of the remaining improvements. A projected cost estimate for sewar, water, roads and drainage (each separately) must be submitted with the final check plat. }ie contended that the note is misleading in that it says "100% surety of the rc"..naining improvements," leading one ~o believe that if ail of the improvements are completed, there would be no bond required. >ir. McElfish explained that if all improvements have been made, a bond of 10% is required. =~ duzz> indicated that Community Development A~er a brief discussion, Mr. ' , ~ would take a look at the note in respect to rewording it. Mr. }!uzzy noted that since the Commission was meeting only one time in December, he would .... ' sugo=st that an afternoon session for subdivisions be considered. resolved to meet at 1:00 p.m. on Decemi~er 16, 1980 to consider r~uests for tentative approval of a subdivision. AYE S: Unanimo us There 'ou~'zn~ no further business to come before the Commission at this time, the meeting was adjourned at 8:Of) p.m. i~/25/so CHESTERFI ELD* COUNTY BOARD OF SUPERVISORS AGENDA MEETING DATE: January 14, 1981 ITEM NUMBER: 8.C. SUBJECT: Repeal of §§ 20-47 through 20-55 of the County Code Relating to Industrial Cost Recovery COUNTY ADMINISTRATOR'S COMMENTS: Recommend Public Hearing be set for February 11, 1981 at 2:00 p.m. SUMMARY OF INFORMATION: Since 1976, the federal government has required that all localities receiving federal grant money to construct sewage treatment plants adopt an industrial cost recovery system designed to recover a portion of the capital costs of sewage treatment plant expansions from new industries discharging certain pollutants into the system. Any money recovered under the system would then be returned to the federal govern- ment. Chesterfield County has had such a program in effect since 1977; however, to date no industry has discharged pollu- tants into the system in such amounts as to require payments under the act. The President has now determined that local industrial cost recovery systems are not desirable and in order to comply with federal requirements the County must repeal our industrial cost recovery sections. ATTACHMENTS: YES [] NO [] SIGNATURE: COUNTY ADMI NI,.~RATOR AN ORDINANCE TO AMEND THE CODE oF THE COUNTY OF CHESTERFIELD, 1978, AS AMEN- DED, BY REPEALING ~ 20-47 THROUGH 20-55 RELATING TO INDUSTRIAL COST RECOVERY BE IT ORDAINED by the Board of Supervisors of the County of ~hesterfield: (1) That §~ 20-47 through 20-55 of the Code of the County of Chesterfield are hereby repealed. CHESTERFI ELD COUNTY BOARD OF SUPERVISORS AGENDA MEETING DATE: January 14, 1981 ITEM NUMBER;,,, SUBJECT: Presentation of manuals to each Board member plans of each of the parks and major athletic complexes in,Chesterfield County. COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Parks and Recreation Department is in the final development stages of the existing parks and major athletic complexes in Chesterfield County. These areas and facilities are some of the projects completed under the 1978 Parks Bond. The Parks and Recreation Department wishes to make a formal presentation to each Board member of a manual containing color site plans and a general des- cription of each park and major athletic complexes in Chesterfield County. The presentation will be made by Phil Hester, Director. ATTACHMENTS: YES ~ NO ~ SIGNATURE: COUNTY ADM I I~! ,~',~I~ATOR CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA MEETING DATE' January 14~ 1981 ITEM NUMBER: SUBJECT: Report concerning the Chesterfield Community Education Committee COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION On February 27, 1980, the Board of Supervisors endorsed the Community Education Committee made up of agencies in the County who conduct programs for adults. The commitee at its most recent meeting developed the following goals: 1. To foster better communications among agencies offering adult programs for residents of Chesterfield County. 2. To coordinate activities to eliminate unnecessary duplications of program 3. To encourage member agencies to act as "referral services: for one another 4. To encourage cooperative programming among member agencies 5. To promote public awareness of programs offered by member agencies. The committee is currently made up of representatives from the following agencies: Parks and Recreation Department Youth Services Commission Chesterfield Central Library Mental Health Department John Tyler Community College Chesterfield Adult Education Chesterfield Extension Service Chester YMCA South Richmond/Chesterfield YMCA American Red Cross The next meeting is set for February 4, 1981 to discuss summer programs and some joint programs in Matoaca. PREPARED BY; ATTACHMENTS: YES ~ NO COUNTY A ~)M I'N~'~i~R ATOR CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA MEETING DATE' SUBJECT: January 14, 1981 ITEM NUMBER:, 10 .A. Approval of Bids for construction of basketball courts at Meadowbrook Senior High School (Dale District) COUNTY ADMINISTRATOR'S COMMENTS: Recommend Approval. SUMMARY OF INFORMATION Bids have been received for construction of basketball courts at Meadowbrook High School. The low bid of $20,677.00 was received from Lee-Hy Paving Corp. The courts will be built adjacent to the existing tennis courts. This site was approved by the school principal. The Parks and Recreation Department and the Architects recommend acceptance of the low bid. Monies for this project are included in the parks bond package. PREPARED BY;, ~"~~ ATTACHMENTS: YES [2/ NO [] SIGNATURE: COUNTY ADM I ~I"~ATOR MEADOWBROOK'HIG~t SCHOOL' ' CHESTErFiELD COUNTY, VIRGINIA INVITATION TO BID NO. #80-251012-4370 TO: The Ches=erfield County Board of Supervisors Mr. Nicholas M. Meiszer County Administrator P. O. Box 40 Chesterfield, Virginia 23832 2'ne undersigned, as bidder, hereby declares that he has examined the site of the work and informed himself fully, in' regard to all conditions pertaining to the place where the work is to be done; that he has examined the General Conditions, Instructions to Biddars, Information for'Bidders, Supplementary Conditions, the Drawings and. Specifications for the work and the contract documents relative thereto; and that he has satisfied himself relative to the work to be performed. the bidder propos&s and agrees, if these proposals are accepted within sixty.(60) ~ays after time of opening of bids, to contract with the Owner in the form of contract.specified, to furnish all necessary~aterials, equipment, machinery, tools, ~pparcus, maans of transportation, labor and incidentals to complete the construction ~f Mea~owbrookHigh School~ new basketball coU~ts.as described in proposal section below and in :ompieze accordance with said drawings, specifications, and contract documents, prepared ~y Resource Planners, Inc., for the Contract Price stipulated below. ~ROPOSAL' ~.i1 work shown on the drawings and/or described in the Specifications: Fe ~o~m~e ..................................... Ene. undersigned agrees tha[ he will furnish a Performance and Payment Bond, as specified in the Supplemental Conditions, of a Surety Compaqy qualified to do business under the laws of the Co,~onwealth of Virginia and sauisfactory to the O~'~er, in the sum ~f one hundred percent (100%) of the Contract Price, the premiums for which are to be )aid by the General Contractor and are included in the Contract Price. :omole zion Date fhe undersigned agrees to co~nce work forthwith, after receipt of authorization :o proceed, and further agrees to complete all of nhe work on or before ~Jf~ ~ ~ . ~ ! ~ ~ [ ~o tha~ the Owner may on the following day )ccupy the prdject'for use. 7i~is completion date is based on the undersigned receiving authorization to proceed zith the work within sit-try calendar days after receipt of bids. This completion ~ate shall be extended by the same number of calend~r days that said authorization .s delayed beyond th.is sixty day period. .~eceip~ :f -.he' addenda ~elow listed is acknowledged, and the'proposals tn¢oz-porate all r.e~uirar, en~s of these addenda. .. ~ . ~ C~) ~ "" DATED DATED DATED Attac~-~ fs a Bid Bond or certified check issued ir, ~k~ z~oun~ ors " N'~a of Bidder: P. O, ~OX 250B Regiszered Virginia Cors;':a~ V'.,. S. (Printed or typed name of signer) )rice Presicte,',t (Ti~ie) Business Address (zo which nozice of acceptance may be mailed, telegraphed or delivered) ' ' 7 ~'~' ' '~"~ '~. ~' .... ' .... i- ~I~ · (City and State) ...... ' .... Note: Ti.is propose2 mus~ bear ~he written signature of ~ine Bidder. if the Bidder - -~' the proposal mu$~ be signed by a partner. ~f the Bidder is a cor~gra~_ion the proposal must be slgned.byra duly authorized officer or agent of suc~ ~- rrPoration CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGE NDA MEETING DATE January 14, 1981 ITEM NUMBER; 10 .B. .SUBJECT: Approval of bids for construction of restroom facility at Matoaca Park (Matoaca District) COUNTY ADMINISTRATOR'S COMMENTS: Recommend Approval. SUMMARY OF INFORMATION Bids have been received for construction of a restroom building at Matoaca Park. The low bid of $48,640 was received from Bridgeforth Construction Company. The restroom willbe centrally located in the park to provide accessibility to all cur- rent and proposed facilities. Parks and recreation and the architects recommend acceptance of the low bid including alternate #1 for wood siding to match similar structures in the other parks in the County. Monies for this project are included in the parks bond package. ATTACHMENTS: YES E3// NO [] PREPARED BY; SIGNATURE: COUNTY AD'II N'J ~_..~ATOR U ~J 0 SECTION 00300 - FORM OF PROPOSAL 79039R RESTROOM FACILITY MATOACA PARK CHESTERFIELD COUNTY, VIRGINIA INVITATION TO BID NO. 80-21012-4369 TO: The Chesterfield County Board of Supervisors Mr. Nicholas M. Meiszer, County Administrator P. O. Box 40 Chesterfield, Virginia 23832 The undersigned, as bidder, hereby declares that he has examined the site of the work and informed himself fully in regard to all conditions per- taining to the place where the work is to be done; that he has examined the Instructions to Bidders, Supplementary Instructions to Bidders, General and Supplementary Conditions, General Requirements, the drawings and specifica- tions for the work and the contract documents relative thereto; and that he has satisfied himself relative to the work to be performed. ''m '~' The'bidder proposes and agrees, i~ these proposals are accepted within thirty {30) days after time of opening of bids, to contract with the Owner in the form of contract specified, to furnish all necessary materials, equipment, machinery, tools, apparatus, means of transportation, labor and incidentals to complete the construction of the Restroom Facility, Matoaca Park, in full and complete accordance with said drawings, specifications, and contract documents, prepared by Resource Planners, Inc., for the Contract Price stipulated below: BASE BID PROPOSAL: For all work shown on the drawings and/or described in the Specifications: Alternate No. 1 Add .,' ($ -"]']'~ .) or Deduct ($. PERFORMANCE AND PAYMENrT BONDS The undersigned agrees that he will furnish a Performance and Payment Bond, as speci- fied in the Instructions to Bidders, of a Surety Company qualified to do business under the laws of the Commonwpalth mf Vir-inia and satisfactory to the f~vner, in the sum of one hundred percent (100%) of the Contract Price, the premiums for which are to be paid by the General Contractor andare included in the Contract Price. 00300-1 79039R SECTION 00300 - FORM OF PROPOSAL COMPLETION DATE The undersigned agrees to con,hence work forthwith, after receipt of authoriza- tion to proceed, and further agrees to complete all of the work on or before <'--, ~ ~ ~, , so that the Owner may on the following day occupy the project for use. · This completion date is based on the undersigned receiving authorization to proceed with the work within thirty calendar days after receipt of bids. This completion date shall be extended by the same number of calendar days that said authorization is delayed beyond this thirty day period. ADDENDA Receipt of the addenda below listed is acknowledged, and the proposals incorporate all requirements of these addenda. 1 deleted DATED 2 deleted DATED DATEDNov. 24, 1980 Attached is a Bid Bond or z~t~~L~issued by United Pacific Ins. Co. in the amount of $ 5% Date: December 10, 1980 Name of Bidder: Bridgforth Construction Co. Registered Virginia Contract No.: By: ,'~ .,'." ~ / (Signature) W. Louis'Bridgforth" (Printed or typed name of signer) OWner (Title) Bridgforth Construction Co. Note: Business Address (to which notice of acceptance may be mailed, telegraphed or delivered) (Ci ~y-a-nB' S tate ) This proposal must bear the written signature of the Bidder. If the Bidder is a partnership, the proposal must be signed by a partner. If the Bidder is a corporation, the proposal must be signed by a duly'authorized officer or agent of such corporation. END OF SECTION CHESTERFI ELD COUNTY BOARD OF SUPERVISORS AGENDA MEETING DATE: SUBJECT: January 14, 1981 ITEM NUMBER: IO.C. Approval of bids for construction of Harrowgate Park restroom and storage facility. COUNTY ADMINISTRATOR'S COMMENTS: Recommend Approval. SUMMARY OF INFORMATION Bids have been received for construction of a restroom/storage facility at Harrow- gate Park. Restrooms and water are not currently available on the site. The low bid of $45,450 was received from Brooks and Company. Alternate #1 (deduct $125.00) for durable plastic rather than stainless steel toilet partitions. Parks and Recreation Department and the architects recommend acceptance of the low bid with alternate #1 for a total cost of $45,325. ATTACHMENTS: YES ~3 NO [] SIGNATURE: COUNTY ADMINI~ATOR o I 0o o ..... ,.. 79039Q SECTION 00300 - FORM OF PROPOSAL (12/12/80) RESTROOM & STORAGE FACILITY HARROWGATE PARK CHESTERFIELD, VIRGINIA INVITATION TO BID NO. 80-253012-4380 TO: The Chesterfield County Board of Supervisors Mr. Nicholas M. Meiszer, County Administrator P. O. Box 40 Chesterfield, Virginia 23832 The undersigned, as bidder, hereby declares that he has examined the site of the work and informed himself fully in regard to all conditions per- taining to the place where the work is to be done; that he has examined the Instructions to Bidders, Supplementary Instructions to Bidders, General and Supplementary Conditions, General Requirements, the drawings and specifica- tions for the work and the contract documents relative thereto; and that he has satisfied himself relative to the work to be performed. The bidder proposes and agrees, if these proposals are accepted within thirty (30) days after time of opening of bids, to contract with the Owner in the form of contract specified, to furnish all nece;sary materials, equipment, machinery, tools, apparatus, means of transportation, labor and incidentals, to complete the construction of the Restroom Storage Facility, Harrowgate Park, in full and complete accordance with said drawings, specifications, and con- tract documents, prepared by Resource Planners, Inc., for the Contract Price stipulated below: PROPOSAL: For all work shown on the drawings and/or described in the Specifications: ALTERNATE NO. i: Add/Deduct PERFORMANCE AND PAYMENT BONDS The undersigned agrees that he will furnish a Performance and Payment Bond, as specified in the instructions to Bidders, of a Surety Company qualified to do business under the laws of the Commonwealth of Virginia and satisfactory to the Owner, in the sum of one hundred percent (100%) of the Contract Price, the premiums for which are to be paid by the General Contractor and are included in the Contract Price. 00300-1 79039Q SECTION 00300 - FORM OF COMPLETION DATE 'ne undersigned agrees to co~nence work forthwith, after receipt of authoriza- 'cion to proceed, ant luff,her agrees to complete all of the work on or before , -._ ?_ ~:~,-¢_~y_/L_ ....... , so that '.he Owner may on the following day occupy the projec: f~r use. This completion date is based on t~e undersigned receiving authorization to proceed with the work within thirty calendar days after receipt of bids. This completion date shall be extended by the same number of calendar days that said authorization is delayed beyond Chis thirty day period. ADDENDA Receipt of the addenda below listed is acknowledged, and the proposals incorporate all requir_~nents of ~hese addenda. · ; ,~,',~,-'~ A;C / DATED /~-~-~ DATED DATED Attached is a Bid Bond or certified check issued by in the amount of $ .'.T '"' -"~'., Date: /- ~ -- ~., Name of Bidder: ~,', ? /',. ..... ,. Registered Virginia Contract No.: By: .~* Signature) ~?rinzeC or cyDea name of signer (Title) Business &ddress (;O wnic~ no:ice of acceptance may be mailed, teiegraBnec or delivered' ~ ' -. - -. .'~¢ , , , /'.' ?. - ¢'~ " .". / Note- Ci:y and t-his proposal must bear the written signature of the Bidder. ~f t,qe Bidder is a partnership, the proposal must be signed by a ~ar%ner. If :~e Bidder is a corporation, the proposal must be signed by a duly'authorized officer or agent of such corooral:ion. END OF SECTION 00300-2 cHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA MEETING DATE: January 14, 1981 ITEM NUMBER: IO.D. SUBJECT: Approval of bids for athletic lighting at Reams Road Elementary School (Clover Hill District) COUNTY ADMINISTRATOR'S COMMENTS: Recommend Approval. SUMMARY OF INFORMATION: Bids have been received for athletic lighting installation at Reams Road Elementary School. These lights are for the second baseball field and are in addition to the lighting installation project already in progress on the first field at the school. The low bid of $22,843 was received from Brook Hill Construction Corporation. Parks and Recreation Department and the architects recommend acceptance of the low bid which includes copper wiring. Funds of $20,000 are to be transferred from contingency account 446-4694 (Clover Hill) to the Reams account 95410 to cover this bid. ATTACHMENTS: YES I~ NO [] COUNTY ADMI NIS~ATOR SECTION C0300 - FO;,M OF PROPOSAL ATHLETIC L:SHTING REAMS ELE,,,~JTARY SCHOOL, PHASE 2 CHESTERFIELD, COUNTY, 1/IRGINIA INVITATION TO BID NO. 80-22312:4378 TO: The Chesterfield County Board of Supervisors Mr. Nicholas H. Meiszer County Administrator P. O. Box 40' Chesterfield, V,irginia 23832 The undersigned, as bidder, hera~y declar:s ..~,a't he has examined site of the 'work and informed himself fully in re,].~rd 'co all conditions ~:~ lng to the place where the work is to be done; th.~t he has examined the instru- ~,s~ruct~ons ';o B~d~ers General and Sup- ctions to Bidders, Supplementary I ..... ' ' , pl ementary Conditions, General Require::':ents, ::~-~e ,~rawi n~.~ and speci ficatior:s ';' ~ ..... '- ; th the work and the contract documents relative ~,,_~_~o and at he has sa'cisflea himself relative to the work to be perfonr, ed. The bidder proposes and a~raes, if t;'e:etD'F30S~S- ~ , are acc~?;:ed within thirty ~30) days after time of opening o,- bids, to contract wica the Owner in the form of contract specified, to furnish all necessary materials, equipment, machinery, tools, appratus, means of transportation, labor and incidentals to e,.cnu~ry School, Phase 2 complete the construction of the Athletic Ligh'~ing, Reams El in full and complete accordance with ~aid drawings, specifications, and contract documents,F,'~er,~":~red by Resource ,~anners,, '~n~.,~ for the uu.,,~ract~-~ Price s.,~.~'~ below. PROPOSAL: For all work shown on the drawings and/or ~escribed in the Specifications' P=RrO~.,,ANC= AND : Tr, e undersic~, agrees ~'-~ ne "' Bond, as specified in the in~,~ .... uc~ions ~o ~.~'~'~rs, o~ a Su*=-',_~. '2~,~pary to do business under the laws of the Co,,:,,onwua,th of Virginia and to the Owner, in the sum of one 'nun.=red percen~ (iuC,.~)~ ¢' of ?,e bon~rLc~* - F'r~c: the premiums for whlcn are to be pa~d by the General Contractor g,qc are in the Contract Price. COMPLETION DATE: The undersigned areas to commence wot:: forChwith, after receis: o= c.u.'.'-.c~- ization to proceed, and further agrees ~o complete ali of the work on or b-afo~_ ,~/~?.~ /~.. /~o~C~ , so that =he Owner may or, the foilcwin§ ~' occupy the ~r6je~t -f-or use. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA MEETING DATE : January 14~ 1981 ITEM NUMBER: 10.E. SUBJECT: Approval of bids for sitework at Matoaca Park and Matoaca High School. COUNTY ADMINISTRATOR'S COMMENTS: l~ecommend Alol~roval. SUMMARY OF INFORMATION Bids have been received for construction of four (4) tennis courts at Matoaca High School, and three (3) tennis courts, baseball field, and additional parking areas at Matoaca Park. Currently, there are only two substandard tennis courts in this area. The low bid of $148,317 was received from Bridgeforth Construction Co. Parks and Recreation Department and the architects recommend approval of the low bid. PARE .. ATTACHMENTS: YES I~ NO [] SIGNATURE: COUNTY AbM I NI SdPRATOR >[~TOACA PARK AND MATOACA HIGH'SCHOOL CKES%~£.~IELD COUNTY, VIRGINIA iNVITATION TO BID NO. 80-23012-4379 The Chesterfield County Board of Supervisors Mr. Nicholas M. Meiszer County Admintstrator. P. O. Box 40 'Chesterfield, Virginia 23832 The undersigned, as bidder, hereby declares that he 'has examined the site of the work and informed himself fully in regard to all conditions pertaining to the place where the work is to be done; that he has examined the General Conditions, Instructions to Bidders, Information for Bidders, Supplementary Conditions, the Drawings and Specifications for the work and the contr.act documents relative ~hereto; and thai he has satisfied himself relative to the work to be performed. The bidder proposes and agrees, if these proposals are accepted within sixty (60) days after time of opening of bids, to contract with the ~ner in the form of contract .specified, to fu~ish all necessary materials, equipment, machinery, tools, apparatus, me~s of transportation, labor and incidentals to complete the construction of the Athletic Facilities at various school locagion~ as described in Proposal section bel~', ~d' in fun'and complete accordance with'said drawings, specifications, m~d contract 8ocments, prgpared by Resource Planners, Inc., for the Contract Prices stipulated below. . ~O. OS~. For all work sho~ on ghe drawings ~d/or described in the Specifications: For :' '~ '-'-~. ~. "- ~v.~FO~NCE AND PAY}~NT BONDS .r. ' a tees that he will furnish a performance and Payment Bond, as spec- ~,,e unde~szgned _g - ~ ~=~ .... ; ~ ~,,~e~v Com~muv qualified ~o do business fled in the Supplemental under ~he laws of the Co=~,onweaith of Virginia and satisfacto~' to the ~er, the sum of one hundred percen~ (100%) of. the Con~ract Price, the premiss for which are ~o be paid by the General Conuracuor and are included in the Con=tact Price. CO>~LETI ON. DATE ~ne undersigned agrees to co-~-~ence work forthwizh, after receipt of authorization to proceed, and fur:her agrees to complete all of the work on or before , so ~ha~ the ~er may on the following day occupy :he project for use. %"his completion date is based on the undersigned receiving authorization ~o proceed with the work within sixty calendar days after receipt of bids. This completio~ date shall be extended by tl%e same number of calendar days that said' authorization is delayed...?eyond this sixty day period. Page 1 of 2 Kecaip= of the add~nda below listed is acknowledged, and the proposals incorporate all requirements of th~se addenda. 1 DATED December 18~ 1980 DATED DATED Attached is a Bid Bond or cert-~le~ check issued by~U,nfted Pacific Insuracne Co. in the amount ors ffve percent 5% Date: January 6, 2981 Marne of Bidder: Brirfgforth Construction Co. Registered Virginia Contract No.: !2833-81.~ (~Signature) W. Louis Bridgforth (Printed or typed name of signer) Owner (Title) Br?idgforth Cons~ruc~fon Co. Business Address (to which notice of acceptance may be mailed, telegraphed or delivered) P. O. Box 543 Farmville, Va. 23901 (City and State) o~ ature of 'the Bidder.' If the Bidder is l<ote: This proposal must beef the written a partnership, the proposal mus= be signed by a partner, if the Bidder is a corporati the proposal mus: be signed by a duly authorized officer or agent of such corporation. PAGE 2 OF 2 cHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA MEETING DATE: , January 14~ 1981 SUB~JECT: Livestock Claim ITEM NUMBER: 10.F. COUNTY ADMINISTRATOR'S COMMENTS: Recommend Approval. SUMMARY OF INFORMATION The County has received a livestock claim in the amount of $730 for the destruction of 8 sheep. The VPI Extension Agent advises this is a reasonable sum. Since this claim is over $500 it does need Board action. This claim is from C. Jacob Keck, Jr. of Keswick Farm, Midlothian, Virginia. PREPARED BY; ATTACHMENTS: YES r"l NO [] SIGNATURE: COUNTY AD~I N~'S~I~TOR CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGE NDA MEETING DATE' January 14, 1981 SUBOECT: Budget Change IO.G. ITEM NUMBER: i COUNTY ADMINISTRATOR'S COMMENTS: Recommend Approval. SUMMARY OF INFORMATION: The Department of Community Development has requested an appropriation of $2,735 from the Bermuda District 3¢ Road Reserve for the following costs related to the Bermuda Ochre Subdivision Access Road project: $2,235 is needed to cover the cost of thirteen (13) easement plats at $95 each (13 x $95 = $1,235), and $1,000 for additional design over and above the original amount appropriated. The Board originally appropriated $2,000 for right of way acquisition but $2,500 is needed for consideration and recordation of the right of way; therefore, an additional $500 is needed for this expense. ATTACHMENTS: YES D NO [] PREPARED BY; ~ l~3ms ey, Budget and Management Department SIGNATURE: COUNTY AO~I N'f~TOR /- I CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA MEETING DATE: January 14, 1981 SUBdECT: Bingo Permits ITEM NUMBER: 10 .H. COUNTY ADMINISTRATOR'S COMMENTS: Recommend Approval of the Permits and Denial of the Waiving of the Fee for Forest View Rescue Squad. SUMMARYOFINFORMATION: We have received requests for bingo/raffle permits from the listed organizations. The County Attorney has reviewed the applications and advises all are in proper order for approval. 1. Forest View Volunteer Rescue Squad, Inc. 2. Loyal Order of Moose, Manchester-Richmond Lodge 699 3. Virginia Belles Softball Club The Forest View Rescue Squad has requested that this fee be waived. The County Attorney's Office states this cannot be legally done. PREPARED BY;i ATTACHMENTS: YES E] NO a SIGNATURE: IL. Q APPLICATION FOR A PERMJT TO CONDUCT BINGO GAMES OR RAFFLES The undersigned applicant, pursuant to Section 18.2-340.1, et. 1950, as amended, requests the Board of Supervisors of Chesterfield County to issue a permit to conduct h~ngo games or raffles during the 1981 calendar year. In support of this application, the applicant offers the following information under oath: 1. A. Proper name of organization: Virginia Belles Softball Club B. Address of organization's headquarters: 8310 Hopkins Rd., Richmond, Va. 23234 C. Address where all records of receipts and disbursements are permanently filed: 8310 Hopkins ROad, Richmond, Virginia 23234 seq. of the Ccde of Virginia, D. Name and address of owner of the property described in C above: Mildred F. Burrell (same as above) . E. Type of permit applied for: Bingo games X Raffles F. Address or addresses where bingo games will be held or raffle drawings conducted: REM Building, James Avenue, F~ttrick, Virginia . NOTE: This permit is valid only at the above location. G. Dates or days of week and times of day when bingo games or raffles will be held at above address or addresses: Saturday Nights~ 6:45 P,M. & 10:30 P.M. A. Date when organization was founded: 1970 B. Has your organization been in existence and met regularly in Chesterfield County for two years immediately prior to making this application? Yes X No . C. Is your organization currently and has your organization always been operated in the past as a nonprofit organization? Yes X No . D. Tax Exempt Status No. (If Applicable): E. State the specific type and purpose of your organization: This is a women's atheletic club - promotes women softball, support Chesterfield ~irls youth pro§ram extensively, provides community services for Fe various community funds. This application is for a new permit or a renewal permit X (if for renewal permit, answer G below). Gross receipts frcm all sources related to the operation of bingo games or instant bingo by calendar c~mrter for the 12 month period immediately prior to the date of this application: 1st quarterS7722.07 2nd quarter$1t,029.01 3rd quarterS10,295.49 4th quarters 9844.29 Officers of Organization: President: Mildred F. Burrell Vice President: Jo Ann Shirley Secretary: Shirley Jackson Treasurer: Shirley Jacks on A~dress: 8310 Hopkins Rd., Richmond, Va. 2206 Rio Vista St., Chester, Va. 8310 Hopkins Rd., Richmond, Va. 8310 Hopkins Rd., Richmond, Va. Member authorized with the organization to be responsible for conducting and operation of bingo games or raffles: Name: Mildred F. Burrell . Address: 8310 Hopkins Road, Richmond,Va. Hcme Telephone Number 275-6997 Business Telephone Number: 541-6387 Do you, each officer, director and member of the organization fully understand each of the following: A. It is a violation of law to enter into a contract with any person, firm, association, organization, partnership or corporation of any classification, whatsoever, for the purpose of organizing, managing or conducting bingo games or raffles? Yes X No B. The organization must maintain and file with the County Internal Auditor on or before November 1, complete records and disbursements pertaining to bingo games and raffles and that such records =-~e subject to audit by -the County internal Auditor? Yes X No C. Any organization fo~d in violation of Section 18. 2-'3~0.10 of ~he Code of Virginia authorizing this permit is subject to having such permit revoked and any organiza- tion or .person, shareholder, agent, member or employee of such organization who violated Section 18.2-340.10 or Article 1.i of Chapter 8 of Title 18.2 of the Code of Virginia may be guilty of a felony? Yes X ,No 6. Has your organization attached to this application each of the following? A. A copy of the organization' s charter, articles of incorporation, bylaws, and other legal documents which describe the specific ,Durp0ses.. for ,which the organization is charter~ or organized? Yes × No B. A copy of a resolution of the organization's board of directors authorizing the under- signed to apply for this permit? Yes X No C. A che~k in the amount of $25.00 payable to Treasurer, Chesterfield County as an application fee? Yes X No D. Additional pages where necessary to fully complete this application? Yes ~ No 7. Have you and each officer of your organization read the attached permit and do you and each of you agree on behalf of the organization to c~mply with each of the conditions therein? Yes × No . 8. I hereby swe~c or affirm under the penalties of perjury as set forth in Section 18.1-434 of the Code of Virginia, that all the above questions have been coupletely answered and that all the statements herein are true to the best of my knowledge, information and beliefs. WITNESS the f~ollowing signatures and seals: Pres :i. dent $±~mature of Appl±cant T±tle 8510 Hopkins Rd., Richmond, Va. Address STATE OF VIRGINIA COUNTY OF CHESTERFIELD I, /-/~.~).~-(-'.. <3/z , a Notary Public in and for the County and State afore- said, do hereby certify that ~\ ,k ~,Q/.z9 ~ ~..,~?~....~ in his capacity as /~,~ ~ '.'~/~' ~3' ' of ~//~, C. ~ .> ~ o/-i~< ~ ~ ~ organization and whose name is signed to the foregoing appeared before ms this day and acknowledged, subscribed and swore the same before ms in the jurisdiction aforesaid. ~ c/- ~.<~ ~>~ , 19 ,Y0 . My Cum-&ssion Expires: Given under my hand this . ;'>'.;; day of Notary Public pALhCER & CAMPBELL. ATTORNEYS AT LAW 701 WEST BROADWAY HOPE W~ F LL.! V,I ~,G I N lA b. follows: ARTICLES OF INCORPORATION OF VIRGINIA BELLES SOFTBALL CLU~ We, the undersigned, hereby associate to form a nons~ock corporation under the provisions of Chapter 2 of Title 13.1 of the Code ef Virginia and to that end set forth the following: The name of the corporation is Virginia Belles Softball Club. The purposes for which this corporation is organized are as (1) To sponsor a women's softball team for the purpose of amatuer competition in State, National, International, World softball tournaments to promote the play of softball among ycung women amatuer athletes. (2) To promot~ and subsidize the National Youth SoftSall Program in the State of Virginia, as sponsored by~the United States Slo-Pitch Softball Assn., Imc. (3) TO use any receipts from the operation of the club to: (a) sponsor needy families through the department of Social Services of the County of Chesterfield, Virginia; (b) to contribute to the "Christmas Mother's Fund". (4) To do any and all lawful acts necessary, convenient or desirable for the purposes hereinbefore specified and defined, or which may be incidental and pertinent thereto. c. The post office address of the initial registered office is 701 West Broadway. The name of the City in which the imitial registered office is located J.s the City of Hopewell, Virginia. The name of the initial registered agent is J. Larry Palmer, who is a resident of the State of Virgini and a member of the Virginia State Bar and whose business office address is the same as the registered office address of t~.e corporation. d. The duration of the corporation is to be perpetual. e. There are no members of this corporation. f. The directors of the corporation are to be elected by a majority vote of the directors designated to serve as the ~nitial directors, set forth herein. There shall be no ex officio director. STATE CORPORAT)ON CO~4~41SS~ON Virginia Belles Softball Club, Inc. Virginia Belles Softball Club, Inc. 8310 Hopkins Road Richmond, Va. 23234 December 17, 1980 Mr. Nicholus M. Meiszer Board of Supervisors Chesterfield County Chesterfield, Va. 23832 Dear Mr. Meiszer: The Virginia Belles Softball Club, Inc., held a meeting on December 2, 1980 and a motion was made by Kay Gilbert that the club continue to operate Bingo the calendar year of 1981. The motion was seconded by Linda Helms and passed. Sincerely, Mildred F. Burrell President MFB/bj e Virginia Belles Softball Club, Inc. 8310 Hopkins Road Richmond, Virginia 23234 December 17, 1980 Mr. Nicholus M. Meiszer Board of Supervisors Chesterfield County Chesterfield, Va. 23832 Dear Mr. Meiszer: The Virginia Belles Softball Club, Inc. held a meeting on December 2, 1980 and a motion was made by Terry Warren that the club give Mildred F. Burrell the responsibility of obtaining the Bingo Permit for the calendar year of 1981. The motion was seconded by Jo Shirley and passed. Sincerely, Mildred F. Burrell President FB/bj e APPLICATION FOR A PERMIT TO CONDUCt BINGO GAMES OR RAFFLES The undersigned applicant, pursuant to Section 18.2-340.1, et. seq.., of the Code of Virginia~, 1950, as amended, requests the Board of Supervisors of Chesterfield County to issue a permit to conduct bingo games or raffles during the /k~u% calendar year. In support of this application, the a~lic~nt offers, the fol~lc~in~ inf~I~ation under oath: l~ancnes%e r_ ~ lcnmonG Loose 1. A. Proper name of organization: Loyal Order of I~oose · B. Address of organization's headquarters:Ill10 Trade Road, Richmond, VA 2323.5 C. Address where all records of receipts and disbursements are permanently filed: 1.1110 T~ade Road: Richmond, VA 23235 ' ddr s f . rty described in C above: Loyal Order of I'~oose, 11110 Trade Road, Richmond, VA 23235 E. Type of permit applied for: Bingo games x Raffles x · F. Address or addresses where bingo games will be held or raffle drawings conducted: 11110 Trade Road, Richmond, VA 23235 NOTE: This permit is valid only at the above location. G. Dates or days of week and tin~s of day when bingo games or raffles will be held at above address or addresses: 6: 30 Thursday and 5: 30 Sunday A. Date when organization was founded: June 3, 1962 B. Has your organization been in existence and met regularly in Chesterfield County for two years ~iately prior to making this application? Yes x No . C. Is your organization currently and has your organization always been operated in the past as a nonprofit organization? Yes x No D. Tax Exempt Status No. (If Applicable): 501 ( c ) ( 8 ) . E. State the specific type and purpose of your organization: a oDeratinE under the lodge system fraternal Association Fe 1st quarter31228.59 4th quarter31140.25 i $ T4 rOf anization: ~~E: William B. Snow, ,Yr. . 10029 Governor ~n~Nd~m~ Richard C. This application is for a new permit or a renewal permit x (if for renewal permit, answer G below). Gross receipts frcm all sources related to the operation of bingo games or instant bingo by calendar quarter for the 12 month period ~iately prior to the date of this application: 2nd quarter3.2440.50 3rd c~rter 227~2.00 Address: Wycliff Rd., Richmond, Chmmberl~in 636 Effingham Dr., Rich. VA VA 23224 Secretary: Ora ~. Shirey · 11404 Briarmont Rd. ,~104, Rich., Treasurer: Howard R. Forehand · 2024 Neptune Dr., Richmond, VA 23235. Member authorized with t_b~ organization to be responsible for conducting and operation of bingo games or raffles: 9360 Fallow Dr., Name: John E. Byer, Jr. . Address: Chesterfield, VA 23832 Hc~e Telephone Number 748-6100 Business Telephone Number: Do you, each officer, director and member of the organization fully understand each of the following: A. It is a violation of law to enter into a contract with any person, firm, association, organization, partnership or corporation of any classification, whatsoever, for the purpose of organizing, managing or conducting bingo games or raffles? Yes x No . The organization must maintain and file with t_he County Internal Auditor on or before November 1, complete records and disbursements pertaining to bingo games and raffles and that such records are subject to audit by the County Internal Auditor? Yes x No - Bo C. Any organization found in violation of Section 18.2-340.10 of the Code of Virginia authorizing this permit is subject to having such permit revoked and any organi~.a- tion or person, shareholder, agent, member or employee of such organization who violated Section 18.2-340.10 or Article 1.1 of Chapter 8 of Title 18.2 of the Code of Virginia may be guilty of a felonY? Yes x No . 6. Has your organization attached to this application each of the following? A. A copy of tJ~e organization's charter artic~^~ .... , .~=~ uA ~uuorporatlon, Dv£aws, and o · egal a~ts which describe th . . . __ . ther chartered o]- orqanized~ v~ e~~ for which~the organization is B. A copy of a resolution of the organization's board of directors authorizing the under- signed to apply for this permit? Yes × No C. A check in the amount of $25.00 payable to Treasurer, C~esterfield County as an application fee? Yes x No . D. Additional pages where necessary to fully cc~plete this application? Yes x No 7. Have you and each officer of your organization read the attached permit and do you and each of you agree on behalf of the organization to cc~ply with each of the conditions therein? Yes__x__ No . 8. I hereby swear or affirm under the penalties of perjury as set forth in Section 18.1-434 ~tthaellC~eo ' ' ' ,~t~_~a..t_~_l t~.e ably. e .que.sti.ons ~have been completely answered and beliefs. ' sf~~s ~e~n are urue to the nest or my knowledge, information and WITNESS the following signatures and seals: Signature bf Appli~ eitle 11404 Briarmont Rd ~104, ~ichmond, VA °~':'~ ~ddress STATE OF VIRGINIA , a Notar in and for the State a ore- of ~C~'~ ~ ~('~6. ~ ~' organiz~ion and whose name is signed to the' foregoing appeared before me this day and acknowledged, subscribed and swore the same before me in the jurisdiction aforesaid. , My ~ssiam Expires: Given under my hand this ./~'"' day of t / . ( . L,I. ~ t~,~.I, , t>-~-~.. Notar~ Public APPLICATION FOR A PERMIT TO CONDUCT BINGO GAMES OR RAFFLES The undersigned applicant, pursuant to Section 18.2-340.1, et. 1950, as amended, requests the Board of Supervisors of Chesterfield County to issue a permit to conduct bingo games or raffles during the 1981 calendar year. In support of this application, the applicant offers the following information under oath: 1. A. Proper name of organization:._Forest View Volunteer Rescue Squad: Inc. B. Afkiress of organization's headquarters:532? Forest Hill Ave.; Richmond; VA 23225 C. Address where all records of receipts and disbursements are permanently filed: 5327 Forest Hill ~ ' Avenue; ~' Richmond, Virginia 23225 D. Name and address of owner of the property described in C above: seq. of the Code of Virginia, 0 E. Type of permit applied for: Bingo games y~ Raffles . F. Address or addresses where bingo gamms will be held or raffle drawings conducted: American Legion Post 186. 0tterda]e Road: Mid]othian, VA NOTE: This permit is valid only at the above location. G. Dates or days of week and times of day when bingo games or raffles will be held at above address or addresses: Every Monday~niKht, 6:00 F.m. to 12:00 p.m. . A. Date when organization was founded: July 14, 1955 B. Has your organization been in existence and m~t regularly in Chesterfield County for two years i~nmdiately prior to making this application? Yes XX No . C. Is your organization currently and has your organization always been operated in tt~ past as a nonprofit organization? Yes XX No . D. Tax Exempt Status No. (If Applicable): E. State the specific type and purpose of your organization: Providing 24 hour 9mergency medical service to the community. Re This application is for a new permit XX or a renewal permit (if for renewal permit, answer G below). Gross receipts frcm all sources related to the operation of bingo games or instant bingo by calendar quarter for the 12 month period immediately prior to the date of this application: 1st quarter 2nd quarter 3rd quarter 4th quarter Officers of Organization: President: Charles R. Elam, III Vice President: J.M. McDonnell~. Secretary:Oohn.V. Hilli~rd? Jr. Treasurer:Albert Vincent Address: · 1511 Rayburn Rd., Richmond, VA 23235 2717 Susten Lsne, Richmond, VA 23224 · 11606 Smoketree Drive, Midlothian, VA 23113 202 Newstead Drive, Richmond, VA 23235 Member authorized with the organization to be responsible for conducting and operation of bingo gamms or raffles: Finance Name: Robert H. Balsley Chairman . Address: 1416 Fernleaf Drive~ Richmond~ VA 23235. Pk/r~ Telephone Number....272.6812 . Business Telephone Number: N/A Do you, each officer, director and member of the organization fully understand each of the following: A. It is a violation of law to enter into a contract with any person, firm, association, organization, partnership or corporation of any classification, whatsoever, for the purpose of organizing, managing or conducting bingo games or raffles? Yes XX No . The organization must maintain and file with the County Internal Auditor on or before November 1, complete records and disbursements pertaining to bingo games and raffles and that such records are subject to audit by the County Internal Auditor? Yes XX No . C. Any organization found in violation of Section 18.2-340.10 of the .Cgde .o..f Vir~a authorizing t~is permit is subject to having suc~h permit revoked and any organiza- tion or person, shareholder, agent, member or employee of such organization who violated Sec~:ion 18.2-340.10 or Article 1.1 of Chapter 8 of Title 18.2 of the Code of Virginia may be guilty of a felonY? Yes XX No . 6. Has your organization attached to this application each of the following? A. A copy of the organization's charter, articles of incorporation, bylaws, and other legal ck~ments which describe the specific p__urposes for wb-~ch the organization is chartered or organized? Yes XX No B. A copy of a resolutic~ of the organization's board of directors authorizing the under- signed to apply for this permit? Yes ~ No__~__. C. A check in t31e amount of $25.00 payable to Treasurer, Chesterfield County as an application fee? Yes ×× No . D. Additional ~ges where necessary to fully complete this application? Yes NOxx . 7. Have you and eac3~ officer of your organization read the attached permit and do you and each of you agree, cn behalf of the organization to ccmply with each of the conditions therein? Yes y~ No . 8. I hereby swe. ar or affirm under the penalties of perjury as set forth in Section 18.1-434 of the Code of Virginia, that all the above questions have been completely answered and that al~' th~. statements herein are true to the best of my knowledge, informatic~ and beliefs. WITNESS the fol~i~.~9 sionatures and seals: S~'gnature of Applicant?~n Title . l&16 Fer~le~ Drive, Richmond, VA 23235 Address F~nance ch-airman COUNTY OF CHESTEgFIRrD I, "? , a Notary Public in and for the County and State afore- said, do hereby derti~that ~ ~.~.~ in his capacity as of ~ ~, ~'~( ~.~ ,~C~ ~;~,c~. ~/~ .~-~ organization aD~ whose nam~ is signed to the foregoing appeared before me this day and acknowledged, subscribed and swore the same before me in the jurisdiction aforesaid. ('~ / i ~.-,~,'~,'~ , 19 dL~/ . My, v ~m~aissicn Ekpires: .2, ,-' Given under my hand this ~ day of /N~t~ary:.:~lic BUSINESS PHONE 232-8971 EMERGENCY PHONE 233-6677 Forest View Volunteer Rescue Squad INCORPORATED Just a Phone Call Away - 24 Hours a Day 5327 FOREST HILL AVENUE, P.O. BOX 9087 RICHMOND, VA 23225 5 January ~98] Chesterfield Board of Supervisors County of Chesterfield Chesterf!e~d, VA 23832 RESOLUTION: 5 Jan 81 Be it resolved that on the 5th day of January ]98], the Forest View Volunteer Rescue Squad gives Robert H. Balsley consent to apply for a Bingo Permit from the County of Chesterfield to conduct bingo for the Forest View Volunteer Rescue Squad within the~ounty of Chesterfield. ~RLES ~n~.~E~A~,_~,,, PMesident /Board of Directors / Forest View Rescue Squad PERMIT By Resolution of the Chesterfield County Board of Supervisors duly adopted on , permission to conduct bingo games or raffles is hereby granted to to conduct bingo games and raffles during the calendar year . This permission is granted subject to the following conditions: 1. That no part of the gross receipts derived from bingo games or raffles inures directly or indirectly to the benefit of any private shareholder, member, agent or employee of your organization. 2. Your organization shall not enter into a contract with any person or firm, association, organization, partnerships or corporation of any classifica- tion whatsoever, for the purpose of organizing, managing or conducting bingo games or raffles. 3. No person, except a bona fide member of your organization who shall have been a member of the organization for at least ninety days prior to such partici- pation, shall participate in the management, operation or conduct of any bingo game or raffle, and no person shall receive any remuneration for participating in the management, operation or conduct of any such game or raffle, provided that the spouse of any bona fide member or a firefighter or rescue squad member employed by a political subdivision with which the volunteer firefighter or rescue squad member is associated may participate in the operation and conduct of a bingo game or raffle if a bona fide member is present. 4. Your organization shall not enter into any contract with or otherwise employ or compensate any member of that organization regarding the sale of bingo supplies or equipment. 5. Your organization shall not award any prize money or merchandise valued in excess of the following amounts: (a) no door prize shall exceed twenty-five dollars ($25.00), (b) no regular bingo or special game shall exceed one hundred dollars ($100.00), and (c) no jackpot, of any nature whatsoever, shall exceed one thousand dollars ($1,000.00). In no event shall your organization join with any other organization in establishing or contributing to the maintenance of any jackpot. 6. Your organization shall maintain a record in writing of the dates on which bingo is played, the number of people in attendance on each date and the amount of the receipts and prizes paid on each such day. The organization shall also maintain a record of the name and address of each individual to whom a door prize, regular or special bingo game prize or jackpot from the playing of bingo is awarded, as well as the amount of such award. The organization shall also maintain an itemized record of all receipts and disbursements, including operating costs and use of proceeds incurred in operating bingo games. 7. Your organization shall not place or permit to be placed on the premises, or within one hundred yards of the premises, where such bingo game is to be con- ducted, any sign or signs advertising such bingo game. 8. Records of all bingo and raffle receipts and disbursements shall be kept and shall be filed annually under oath with the County Internal Auditor on a form furnished by the auditor. All such reports shall be submitted to the Internal Auditor not later than the first day of November of each calendar year for which a permit has been issued and such records shall be a matter of public record. Each report shall include a record of the gross receipts and disburse- ments of said organization for the year period which commenced on the first day of October of the previous year and ended on September 30 of the current year. 9. No person shall pay or receive for use of the premises to conduct the bingo games or raffles a sum of money in excess of the current fair market value of the premises and in no event shall such sum of money be based upon or deter- mined by a percentage of the proceeds derived from the bingo games or raffles. 10. The organization shall not hold bingo games more frequently than two calendar days in any one calendar week unless a special permit is granted by the Board of Supervisors of Chesterfield County for more frequent games. 11. The organization is authorized to play instant bingo as a Dart of the bingo games; provided, however, that: (a) Instant bingo may be conducted only at such time as a regular bingo game, as defined in Section 18.2-340.1(2) of the Code of Virginia, 1950, as amen- ded, is in progress and only at such locations and at such times as are specified in the bingo application permit; (b) The organization shall not derive more than thirty-three and one- third percentum (33 1/3%) of its gross receipts from the bingo games by the play- ing of "instant bingo" or "bingo in any rotation;" (c) The organization which conducts the playing of instant bingo shall maintain complete and accurate records of the date, quantity and card value of instant bingo supplies purchased as well as the name and address of the supplier of such instant bingo supplies. The organization shall also maintain a written invoice or receipt from a non-member of the organization verifying any information required by law; and (d) The organization shall not sell an instant bingo card to an individ- ual belbw sixteen years of age. 12. The proceeds from the operation of the bingo games or raffles shall neither be used for the purchase of real estate or improvements for a meeting place for the organization, nor shall the proceeds be used for the maintenance or benefit of a private organization which does not exist exclusively for reli- gious, charitable, scientific, literary, community or educational purposes, nor shall the proceeds directly or indirectly benefit any member of the organization. 13. Except for reasonable and proper operating costs and prizes, no part of the gross receipts derived by an organization permitted to conduct bingo games or raffles may be used for any purpose other than those lawful religious, char- itable, community or educational purposes for which the organization is specifi- cally chartered or organized. · 14. In addition to the conditions contained in this Permit, the organization will comply with all provisions of the Code of Virginia and the Code of the County of Chesterfield regarding Bingo Games and Raffles. 15. The Board of Supervisors may deny, suspend or revoke the permit of your organization for any non-compliance with these conditions, with the Code of the C~ounty of Chesterfield or the Code of Virginia. 16. ANY PERSON, SHAREHOLDER, AGENT, MEMBER OR EMPLOYEE OF SAID ORGANIZATION VIOLATING ANY OF THESE CONDITIONS SHALL BE GUILTY OF A MISDEMEANOR AND UPON CON-. VICTION THEREOF SHALL BE SUBJECT TO A FINE OF NOT MORE THAN ONE THOUSAND DOLLARS OR BY CONFINEMENT IN THE COUNTY JAIL FOR NOT MORE THAN TWELVE MONTHS OR BOTH. A VIOLATION OF CONDITION 13 ABOVE SHALL BE PUNISHABLE BY IMPRISONMENT OF NOT LESS THAN ONE YEAR, NOR MORE THAN FIVE YEARS OR BY A FINE OF NOT MORE THAN ONE THOUSAND DOLLARS OR CONFINEMENT IN THE COUNTY JAI~-FOR NOT MORE THAN TWELVE MONTHS OR BOTH. ANY ORGANIZATION VIOLATING CONDITION 5 ABOVE SHALL HAVE ITS PERMIT AUTOMATICALLY REVOKED. 17. THIS PERMIT MUST BE RENEWED AT THE END OF EACH CALENDAR YEAR BY THE BOARD OF SUPERVISORS. 18. THIS PERMIT IS VALID ONLY AT THE LOCATION PROVIDED ON THE APPLICATION FOR PERMIT TO HOLD BINGO GAMES AND RAFFLES. 19. THIS PERMIT OR A COPY THEREOF MUST BE POSTED ON THE PREMISES WHERE BINGO GAMES OR RAFFLES ARE CONDUCTED. THIS PERMIT IS NOT ASSIGNABLE. BOARD OF SUPERVISORS By Chairman Attest: County Administrator Constitt'"on of the Forest, View Volunteer Rescue Squad Inco Preamble Whereas, this squad has been organized to be of service to the public in the ren- dering of free emergency first aid and the rendering of saving lives, now, therefore: This constitution and by-laws has been adopted to further our purpose by the establishment of a definite basis upon which we shall be governed and act. ARTICLE I - Name This organization shall be known as the Forest View Volunteer Rescue Squad, Incorporated, located in Chesterfield County and Richmond, Virginia. ARTICLE II - Purpose The purpose of this organization shall be to serve as a community rescue squad providing twenty-four hour free emer- gency ambulance service and the render- ing of first aid, to teach methods of safety in the community, and any other emergency service that this organization is equipped to render. ARTICLE III - Meetings The annual meeting of the entire active membership of the corporation shall be held in the office of the corporation at 8:00 p.m. on the second Thursday of December of each year hereafter, if a MANCHESTER.RICHMOND LODGE No. 699 RESOLUTION WHEREAS: MANCHESTER-RICHMOND LODGE NO, 699. LOYAL ORDER OF MOOSE. IS DESIROUS OF SECURING A PERMIT TO OPERATE RAFFLES AND/OR BINGO GAMES DURING THE 1981 CALENDAR YEAR. BE IT THEREFORE RESOLVED: THAT WE THE MEMBERS OF MANCHESTER-RICHMOND LODGE NO, 699. LOYAL ORDER OF MOOSE DO HEREBY PETI- TION THE BOARD OF SUPERVISORS OF CHESTERFIELD COUNTY FOR SUCH PERMIT, I HEREBY CERTIFY THE FOREGOING RESOLUTION WAS ADOPTED AT A MEETING OF MANCHESTER-RICHMOND LODGE NO, 699. LOYAL ORDER OF MOOSE ON THE 4TH, DAY OF DECEMBER. 1980, SEAL SECRETARY MANCHESTER,RICHMOND LODGE No. 699 RESOLUTION Whereas: Manchester-Richmond Lodge No. 699, Loyal Order of Moose, is desirous of securing a permit to operate raffles and/or bingo games during the 1981 calendar year, be it there- fore Resolved: That we the members of Manchester-Richmond Lodge No. 699, Loyal Order of Moose, do hereby authorize the Secretary, Ora M. Shirey, to petition the Board of Supervisors of Chester- field County for such permit. I, Ora M. Shirey, do hereby certify that the foregoing resolu- tion was adopted at a meeting of Manchester-Richmond Lodge No. 699, Loyal Order of Moose, on the 4th. day of December, 1980. Secretary SEAL CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA MEETING DATE SUBJECT: January 14, 1981 STATE ROAD ACCEPTANCE ITEM NUMBER: 10. I. COUNTY ADMINISTRATOR'S COMMENTS: :Recommend Approval. SUMMARY OF INFORMATION Crescent Park, Bermuda District Deerwood, Section A, Dale District Treemont, Section A, Dale District ATTACH MENTS: YES El NO ri RiChard M. McElfis~, P.'E. Environmental Engineer SIGNATURE: COUNTY ADMI NI~f~ATOR TO: FROM: SUBJECT: ITEM NUMBER: MEETING DATE: Board of Supervisors Environmental Engineering State Road Acceptance Crescent Park January 14, 1981 LAWNDALE STREET: Beginning at the intersection with Normandale Avenue, State Route 1624 and running southerly to a temporary turnaround. TO: FROM: SUBJECT: ITEM NUMBER MEETING DATE: Board of Supervisors Environmental Engineering State Road Acceptance Deerwood, Section A January 14, 1981 BUCKHORN ROAD: Beginning at its intersection with Beach Road, State Route 655, extending south to the intersection of Deer Drive. DEER DRIVE: Beginning at its intersection with Buckhorn Road, extending west to the intersection of Deerbrook Road. DEERBROOK ROAD: Beginning at its intersection with Deer Drive, extending southwest to the intersection of Mapleridge Courth then southwest to the intersection of Spikehorn Lane then southwest to a temporary turnaround. MAPLERIDGE COURT: Beginning at its intersection with Deerbrook Road, extending southeast to a cul-de-sac. SPIKEHORN LANE: Beginning at its intersection with Deerbrook Road, extending ~Southwest to a temporary turnaround, TO: FROM: SUBJECT: ITEM NUMBER: MEETING DATE: Board of Supervisors Environmental Engineering State Road Acceptance Treemont, Section "A" January 14, 1981 CHESTER FOREST LANE: Beginning at the intersection with Kingsland Road, State Route 611 and running south to end in a temporary turnaround. PINE GLADE LANE: Beginning at the intersection with Kingsland Road, State Route 611 and running southerly to end in a cul-de-sac. PINETAG DRIVE: Beginning at the intersection with Pine Glade Lane and running westerly to a temporary turnaround, again, beginning, at the intersection with Pine Glade Lane and running easterly to end in a temporary turnaround. GREEN CEDAR LANE: Beginning at the intersection with Pine Glade Lane and running easterly to end in a temporary turnaround. SOURWOOD LANE: Beginning at the intersection of Chester Forest Lane and running northwest to a temporary turnaround. CHESTERFI ELD COUNTY BOARD OF SUPERVISORS AGENDA MEETING DATE: January 14, 1981 SUBJECT: Appointments ITEM NUMBER: 11. COUNTY ADMINISTRATOR'S COMMENTS: No Recommendation SUMMARY OF INFORMATION A. Keep Chesterfield Clean Committee - A representative to this ~ Committee is needed from Matoaca and Dale Districts. The Committee will meet at night at the LaPrade Library, the appointment is for one year and they will meet approximately 6 times a year. Ms. Suzan Craik from the VPI Extension Office is the staff person handling the grant. B. Chesterfield County Mental Health and Mental Retardation Services Board - See Attached. C. Highway Safety Commission - Current members are Capt. J. A. Simmons, Chief Eanes, Dr. W. P. Wagner, Mr. Mark Saunders, Mr. A. L. White, Mr. Richard Hollander, Judge Daffron, Mr. Dodd, Mr. Lynn Newcomb, Sgt. Steve Davis and Lt. Lynn Matthews. It is recommended that Elmer Hodge be appointed at this time and that the Board make one additional appointment each. This group meets approximately ~ times a year, meetings last about 1-2 hours and they are held during the day, usually about 3:00 p.m. There is no special criteria for appointees. D. Accident Review Board - The current members are: Capt. J. A. Simmons, Ned Mikula, Mr. Lee White, Mr. Minor Stone, Sgt. Steve Davis, and Mr. John Eversole. Recommend William Howell, Mr. Dennis Lewis, Pupil Transportation Specialist and Battalion Paul Shorter, Fire Department, be appointed. Also recommended that Mr. Eversole be replaced by the new garage superintendent, Mr. Gera~.d Critcher. E. Metropolitan Planning Organization - See Attached. ATTACHMENTS: YES ~ NO [] S,GN^TU,E.' OUNTY ADI~I NI'S'T~TOR CHESTERFIELD COUNTY MENTAL HEALTH AND MENTAL RETARDATION SERVICES BOARD P.O. BOX 92 CHESTERFIELD, VA. 23832 (804) 748-1421 MEMO TO: Nicholas Meiszer, Coqnt~y Administrator FROM: Albert K. Wynne~dministrator, Mental Health/Mental Retardation DATE: January 5, 1981 SUBJECT: Appointments to Chesterfield Community Services Board ll.B. Records of this office indicate that the term of office of the following Board members expires on December 31, 1980. Because of their past contributions and experience, I recommend that they be reappointed for an additional term of three years, effective January l, 1981. Robert W. Carlson - Dale District Robert W. Allen - Bermuda District John A. Flowers - Matoaca District In addition, appointments are needed to fill the unexpired term of these former members: Reverend Charles J. Johnson - Dale District Term expires 12/31/81. Transferred to Alexandria; no resignation. Mr. Aaron Baugh - Matoaca District Term expires 12/31/82. Mr. Baugh resigned due to inability to attend meetings. Please call if you have any questions concerning any of the above. A roster of the present County Services Board members is attached for your information. This Board meets once a month which is the 3rd Thursday at 7'30 p.m. at the Mental Health Center. The meeting usually 2-3 hours. AKW/ert Attachment CHESTERFIELD COUNTY BOARD OF SUPERVISORS AG E NDA MEETING DATE: SUBJECT: January 13, 1981 ITEM NUMBER: ll.E. Consider and appoint an alternate replacement to the Metropolitan Planning Organization (MPO) COUNTY ADMINISTRATOR'S COMMENTS: Recommend App:t"ova~l. SUMMARY OF INFORMAT ION: The following have been appointed by the Board of Supervisors in their meeting of March 26, 1980, to represent the County at the MPO meetings: Regul ar A1 ternates C. L. Bookman Joan Girone Dexter R. Williams James P. Zook Jeffrey B. Muzzy Ira F. Doom Since Ira F. Doom has. !eft the County, staff recommends that Moustafa (Sam) Gadalla be appointed as an alternate member. ATTACHMENTS: YES r'3 NO El' PREPARED BY;. ~J_e~f~-ey B. Muzzy,~tor C-ef~muni ty Devel op~9,J>~ COUNTY ADM I N I S~ATOR ROBERT L, BRYANT 11015 Beechdale Road Richmond, Virginia 23235 ~--~--~' 804-272-0345 EXPERIENCE 1980 - Present Director, Human Resources Planning and Development Philip Morris USA Richmond, Virginia Responsible for human resource planning, technical training, management development~ and employee communications which supports ten plants and five operating divisions totaling 12,000 hourly and 5,000 salaried employees. Manage a staff of 120 employees. 1978 - 1980 1977 - 1978 Manager, Organization and Manpower Planning Philip Morris, USA Richmond, Virginia Responsible for management assessment, organi- zation development, and manpower planning for the Research and Development, Finance, Process and Management Information Systems, Leaf Operations, and Manufacturing divisions of Philip Morris USA. Managed a staff of 20 employees. Senior Organization Analyst Philip Morris USA Richmond, Virginia Served as Employee Relations Generaiist for the Manufacturing division of Philip Morris USA. Responsibilities included providing support and analysis of issues pertaining to employment, compensation, technical training, and organization development. 1976 - 1977 Coordinator, Corporate Training and Development Philip Morris Incorporated New York City, New York Responsible for the development and implemen- tation of clerical, technical, management and executive development programs. Conducted classroom training, career counseling, estab- lished programmed learning capabilities, and coordinated the executive development program. -2- 1972 - 1976 Personnel Manager U. S. Army Miami, Florida Responsible for a wide range of employee relations activities including recruitment, staffing, information systems, and adminis- trative services. EDUCATION 1972 BS - Engineering United States Military Academy PROFESSIONAL AFFILIATIONS Human Resource Planning Society American Society for Training and Development SIGNIFICANT WORK/RELATED EXPERIENCE Have taught seminars on various management topics at: University of Miami, Miami, Florida Marymount Manhattan College, New York City, New York Virginia Commonwealth University, Richmond, Virginia Have conducted major organization studies aimed at solving issues of authority, work simplification, management succession, and structure among others. PERSONAL Provided upon request. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AG E NDA MEETING DATE' Januarv 14, 1981 SUBJECT: Street Light Request ITEM NUMBER: 12 .A. COUNTY ADMINISTRATOR'S COMMENTS: ReCOmmend Approval/Denial, as Indicated. SUMMARY OF INFORMATION: 1.) Bermuda Place Drive, Bermuda District 2.) Galena Avenue, Bermuda District~ ~ 3.) Intersection of Ivywood Road and Ecoff Avenue, Bermuda District 4.) Percival Street, Bermuda District ~~ 5.) Intersection of Woodland Road and Surry Road, Bermuda Dist~t~~ 6.) Commander Road, Clover Hill District 7.) Intersection of Chaneka Lane and Amsden Drive, Dale District 8.) Harvette Drive, Dale District 9.) Luckylee Crescent, Dale District ATTACHMENTS: YES I~ NO [] PREPARED BY; .~ ~c ~ Richard M.~cElfish, P.E. Environmental Engineer COUNTY AD'M I I~i~)~ATOR Bermuda District STREET LIGHT REQUEST DATE December 9, 1980 NA/V~E OF REQUESTOR Bill Roop ADDRESS 13308 Bermuda Place Drive TAX MAP (called) 116-16 (Mrs. S. R. Kessler) PHONE NUMBER 732-5618 (Mr. Roop Work) INTERSECTION OF Bermuda Place Drive POLE NUMBER MG29 POLE NEEDS TO BE INSTALLED CO~%~[ENTS Location is in the middle of a dead end street with a low traffic count. There is an existing pole but it does not meet the criteria DATE APPROVED/DISAPPROVED BY BOARD OF SUPERVISORS DATE LETTER SENT TO VEPCO DATE INSTALLED Bermuda District STREET LIGHT REQUEST DATE December 2, 1980 TAX MAP NAME OF REQUESTOR Mrs. Michael Walta ADDRESS 2634 Galena Avenue 81-12 PHONE NUMBER 275-2728 INTERSECTION OF POLE NUMBER 7295C POLE NEEDS TO BE INSTALLED CO~fENTS Existing pole in middle of block. 25 houses with a medium traffic count. It does not meet the criteria. DATE APPROVED/DISAPPROVED BY BOARD OF SUPERVISORS DATE LETTER SENT TO VEPCO DATE INSTALLED T, ¢, i.1 o Bermuda District STREET LIGHT REQUEST DATE December 23, 1980 NAME OF REQUESTOR Nancy Vi ar ADDRESS 11716 Ivywood Road TAX MAP 114-4 PHONE NUMBER 748-3958 INTERSECTION OF I vywood Road. Ecoff Avenue POLE NUMBER X31804 POLE NEEDS TO BE INSTALLED CO~I31ENTS IS at an intersection, 25 houses, existing pole. There is a high traffic count on Ecoff Avenue and Ivywood Road. It does meet the criteria DATE APPROVED/DISAPPROVED BY BOARD OF SUPERVISORS DATE LETTER SENT TO VEPCO DATE INSTALLED Bermuda District STREET LIGHT REQUEST DATE December 10, 1980 NAME OF REQUESTOR Judy Heggie ADDRESS 12425 Percival Street TAX MAP 115-11 PHONE NUMBER 748-3075 INTERSECTION OF Percival Street POLE NUMBER KM8458 POLE NEEDS TO BE INSTALLED COMMENTS Light is in the middle of the block, there is an existing pole, has medium traffic count and would serve only two (2) homes. It does not meet the criteria. DATE APPROVED/DISAPPROVED BY BOARD OF SUPERVISORS DATE LETTER SENT TO VEPCO DATE INSTALLED Bermuda District STREET LIGHT REQUEST DATE December 12, 1980 N~E OF REQUESTOR Mr. Dodd ADDRESS PHONE NUMBER INTERSECTION OF TAX MAP 98-9 Woodland Road & Surry Road POLE NUb[BER POLE NEEDS TO BE INSTALLED X CO~Ib[ENTS IS at an intersection, no po]es in area, however it does meet the criteria. DATE APPROVED/DISAPPROVED BY BOARD OF SUPERVISORS DATE LETTER SENT TO VEPCO DATE I~[STALLED Clover Hill District STREET LIGHT REQUEST DATE December 4, 1980 NAME OF REQUESTOR Mrs. Malane ADDRESS 6301 Commander Road TAX MAP 40-7 PHONE NUMBER 276-0696 INTERSECTION OF & POLE NUMBER POLE NEEDS TO BE INSTALLED X CO~MENTS There is an existing light at the intersection of Commander and Wimbledon. There is a very low traffic count and the road is a dead end. There is no Pole and it does not meet the criteria. DATE APPROVED/DISAPPROVED BY BOARD OF SUPERVISORS DATE LETTER SENT TO VEPCO DATE INSTALLED Dale District STREET LIGHT REQUEST DATE December 5, 1980 TAX MAP NAbIE OF REQUESTOR Mrs. Larry Anderson ADDRESS 96]0 Chaneka Lane 95-7 PHONE NUbIBER 748-1673 INTERSECTION OF Chaneka Lane & Amsden Drive POLE NUMBER POLE NEEDS TO BE INSTALLED X COOL'lENTS There are 25 houses an it is at an instersection with a stub road: however the traffic count is verly low and it would serve basically two (2) houses. DATE APPROVED/DISAPPROVED BY BOARD OF SUPERVISORS DATE LETTER SENT TO VEPCO DATE INSTALLED MEMORANDUM TO: FROM: SUBJECT: MEETING DATE: Board of Supervisors Environmental Engineering Street Light ( Harvette Drive, Dale District) January 14, 1981 At the Board of Supervisors meeting on June 2, 1980, Board of Supervisors authorize a street light to be installed at Harvette Drive in Fuqua Farms Subdivision subject to the cost. We have been supplied the cost for the installation of this light for $445.00 in Dale District. MEMORANDUM TO: FROM: SUBJECT: MEETING DATE: Board of Supervisors Environmental Engineering Street Light (Luckylee Crescent, Dale District) January 14, 1981 At the Board of Supervisors meeting, a street light was approved on August 13, 1980 for the 3600 block of Luckylee Crescent. VEPCO has informed this office that in order to install this light at the above mentioned location, it will cost $819.00. As of January l, 1981, in the Dale District Street Light Fund, we have spent all but $110.00 and have approved seven (7) street lights for which we have not received the charge, therefore, even without those street lights, we do not have the money in the Dale Magistral District Fund to install these two (2) street lights. If they were put on hold to next fiscal year, we could not install both of them as it would exceed the $1,000.00. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA MEETING DATE: January 14, 1981 ITEM NUMBER: 12.B. SUBJECT: Request by developer and his lawyer for off-site drainage participation by Chesterfield County and reimbursement in the amount of $5,000 (see attached letter). Recommend denial. COUNTY ADMINISTRATOR'S COMMENTS: Request should be denied. SUMMARY OF INFORMATION: At the Board of Supervisors meeting on February 22, 1978, Mr. Mason brought up the subject on reimbursement and it was discussed briefly at that time, however it was deferred to a later meeting. Then on April 26, 1978, Mr. Dodd deferred the discussion to the May 24 meeting. It did not appear on the agenda for May 24, 1978, however on October 25, 1978 it did appear and a discussion on the subject took place. The end result being a vote and a request that this be deferred indefinitely until a solution could be agreed upon. (See attached copy of October 25, 1978 Board minutes.) This office could not reach an agreement as a precedent would be set. This same type of development and theory that Chesterfield County and the entire State goes on is that all drainage is supposed to be picked u~adequately taken through the property adequately and disposed of adequately. This means the drainage is sized and based on future upstream development. In this particular case, the area that is developed to the east did take their water to a natural watercourse and those natural watercourses were running through the subject property as can be seen on the attached topo sheets prior to development. The developer of the shopping center and his engineer chose to fill in the natural watercourses and to reroute the drainage to their advantage through an underground storm sewer system, and on the plans they showed lowering the pipes under Route 1, therefore making it necessary to obtain an off-site easement and do some drainage improvements. At no time was there ever a mention of any retroactive pay or participation by Chesterfield County for off-site drainage improvements. The same situation exists in approximately 80% of all development in Chesterfield County. There would be a dangerous precedent set if we participated in Richard M. McElflsh, P.E. Environmental Engineer ATTACHMENTS: YES ~ NO El COUNTY A~I~ I f~6~ATOR Board of Supervisors Page 2 January 14, 1981 this particular project or any projects of this nature. The amount of acreage off-site to the east of the property is very small and we have other shopping centers and subdivisions in which the off-site drainage coming through the property is much greater and the participation of the County would be much more than $5,000. There existed no drainage problem in the area and this office had received no complaints. We strongly suggest that this request be denied and that the County not participate in this particular operation as it will be setting a dangerous precedent for Chesterfield County and could possibly cost hundreds of thousands of dollars in the future. ~iORRIS Jcl. ~[ASON ATTORNEY & COUNSELLOR AT COURT HOUSE SQUARE - 99]0 LORI ROAD P, O. BOX 20z~ CHESTERFIELD. VIRGINIA 23832 PHONE (804) September 17, 1980 Mro R. Garland Dodd, Chairman Board of Supervisors Chesterfield County, Virginia Re: Bermuda Square Shopping Center - Offsite Drainage Improvements across Jefferson Davis Highway Dear Garland: You may recall it was approximately one (t) year ago that the Board deferred our request for County participation in the offsite drainage improvement costs in connection with the above referenced shopping center° The drainage improve- ments constructed by Bermuda Square were sized to cover the entire drainage shed to the North and East of the shopping center° For clarification of this request, I am enclosing herewith copy of my letter dated August 4, 1978, addressed to the Board as well as copy of Shoosmith Brothers, Inc., statement in the sum of $15,200.00 for doing this work. You will recall at the last hearing on this matter the Board made a commitment to participate in this drainage costs, but was unable to agree as to the extent of its participation° In the meantime, I have discussed this matter with Yank and ! have been authorized to advise the Board that Bermuda Square will accept $5,000°00 in settle- ment of the County's don~nitment to participate in this costs. It will be appreciated if you will kindly review this matter again with your Board in an effort to close out the Board's con~itment on this project° Your cooperation and early attention to this request will be much welcomed and I look forward to hearing from you as soon as convenient° Sincere ly, //~ .~ ;.~ :, ~., /. . "? , '~,~,, .: L~orr±s E o Mason 4.P. This day tl County Environmental Engi .~r, in accordance with directions ~rom this Board, made report in writing upon his examination of Brucewood Drive and Brucewood Court in Brighton Green, Section 15, Midlothian District. Upon consideration whereof, and on motion of Mrs. Girone, seconded by Mr. Bookman, it is resolved that Brucewood Drive and Brucewood Court in Brighton Green, Section 15, Midlothian District, be and they hereby are established as public roads. And be it further resolved, that the Virginia Department of Highways and Transportation, be and it hereby is requested to take into the Secondary System, Brucewood Drive, beginning at State Route 2104 thence easterly and northerly 0.11 mile to its intersection with Brucewood Court, thence northerly 0.12 mile to a cul-de-sac; Brucewood Court, beginning at Brucewood Drive thence westerly 0.03 mile to a cul-de-sac. These roads serve 31 lots. And be it further resolved, that the Board of Supervisors guarantees to the Virginia Department of Highways a 50 ft. right- of-way for all of these roads. This section of Brighton Green is recorded as follows: Section 15 Plat Book 26 Page 86, July 15, 1976. ' ' Vote: Unanimous Mr. Morris Mason, representing the developers of the Bermuda Square Shopping Center, stated the cost of off-site drainage improvements was very high and they would like the County to participate in this cost. He stated the shopping center was very attractive, would bring revenue to 'the County, they had improved a very bad location and that they had tried to have a special drainage district established and the County did not approve the establishment of the district. Mr. Micas indicated that the area involved was very small, and the developers of the shopping center would have had to pay most of the money because most of the land had been developed already and because of the amount of runoff that would have come from the shopping center. He added that there is not a "legal size" but a "practical size" that is considered when establishing such a district. Mr. O'Neill joined the meeting. Mr. Richard McElfish, Environmental Engineer, expressed his concern for this type of action setting a precedent in the future. He added that this was only a small development and the amount requested was small compared to what could be requested for larger developments. Mr. Dodd stated that the shopping center greatly improved the area besides bringing revenue into the County. Mr. Bookman stated he would support a resolution participating in this cost because the Board failed to tie this into a drainage district which would have helped the developers and has opened up developable land for the owners of land that has not been developed. Mr. McElfish again stated that because of the asphalt and no retainage of water, the shopping center would have had to pay for most of it. Mr. Mason explained the relocation of the sewer and water lines 78 -387 to accommodate the drainage. Mr. Dodd stated he felt the County should participate in the cost but he did not want to set a precedent but this problem has existed for years. Mr. Bookman stated water, sewer and drainage problems were all involved. After further discussion of the matter, it was on motion of Mr. Dodd, seconded by Mr. Bookman, resolved that this request be deferred indefinitely until a solution could be a~.~ed upon Vote: Unanimous On motion of Mr. Apperson, seconded by Mr. Bookman, the Board increasad Planned Budget Expense account 768-1-11690-3221 Materials and Supplies by $100,000 and increased Planned Budget Revenue account 768-1-00011-0702 Sale of Property and Services by $t00,000 which will allow the Utilities Department to order supplies earlier because of slow delivery and will be offset by future revenue realized. Vote: Unanimous There was some question of disposal of unneeded inventory. ~r. Meiszer stated it would be eliminated in the best possible msnn~_r. On motion of Mr. Apperson, seconded by Mr. Bookman, the Board authorized Mr. George W. Moore, Jr., Treasurer, to negotiate a short term loan not to exceed $3,000,000 in accordance with Section 15.1-545 and I5]1~546 of the Code of Virginia. Vote: Unanimous o Mr. Meiszer stated the County has received considerable interest in Cable Television from residents as well as companies who would like to supply this service. Mr. Bookman inquired if this ordinance would prevent the problems experienced in Richmond, Mr. Micas stated that those problems involved the bidding process rather than the ordinance. After further discussion of the matter, it was on ~otion of Mr. Apperson, seconded by Mrs. Girone, resolved that a public hearing relating to an ordinance on Community Antenna Television Systems be held on November 22, 1978, at 10:05 a.m. Vote: Unanimous 10. On motion of Mr. Apperson, seconded by Mr. Dodd, be it resolved that pursuant to Section 58-1016 of the Code of Virginia, 1950, as amended, the County Attorney is directed to enforce the County's lien for delinquent real estate taxes on the following parcels of land: A parcel of land located in the Dale Magisterial District of Chesterfield County, designated as lot 2 on tax map UTILITIES DEPARTMENT COUNTY OF CHESTEltFIEL~ AGENDA FO~ THE MEETING OF THE BOAK! OF SUPErVISOrS ? JANI,%RY 14, 1~81 II. III. IV. Vo VI. Approval of water contracts: 1. WS1-8CD/6(8)1082 Smoketree - Section F Developer: Midlothian Development Corporation Contractor: R~M.C. Contractors, Inc, Estimated Contract Cost: $28,255.00 Estimated County Cost: $3,953.75 - Refund through connections for oversize mains Code: 366-1-11684-7221 Recommend approval Midlothian 2. WSl-12CD/6(8)122 Hylton Park - Section D Developer: Broad Rock Land Corporation Contractor: Fred Barnes Construction Company Estimated Contract Cost: $58,898.00 Estimated County Cost: $8,250.00 - Refund through connections for oversize mains Code: 366-1-11684-7221 Recommend approval Clover Hill Consideration of a request from Mr. Glen Butler for an extension of time for the refund provisions on Water Contract AC-463, Cameron Hills Subdivision. Recommend .approval Bermuda Adjustment of appropriation for Sewer Project S79~10C, Ettrick Water and Sewer Rehabilitation. Recommend approval Request approval of Change Order Nos~ 14, 15 and 16 for Project 7032-25, Falling Creek Wastewater Treatment Plant Expansion, Recommend approval Dale Consideration of award of Contract S73-1T, Division B, Subcontract #1 to Stamie E. Lyttle Company, Inc. in the amount of $I77~073~00 and Subcontract #2 to Suburban Grading & Utilities,- Inc, in the amount of $476,006.00 for the construction of sewer lines to serve Hening Heights, Gravelbrook Farms and Trampling Farms~ Recommend approval Dale and Clover Hill Consideration of a request from Dr. M, David Grandis for an extension of time to receive refunds for oversize sewers in Pennwood, under Contract S76-44CD and S78-.5CD~ Recommend approval Clover HiI1 Utilities Department Agenda Page 2 January 14, 1981 VII. VIII. IX. XII. XIII. Consideration of a request from Roy F. Weston for an increase in their engineering fee for additional services for Project 6(7)9064 and 7(7)9101, Rehabilitation of Ettrick Water and Sewerage Systems. Recommend approval Matoaca Consideration of Change Order No. 3 for Projects 6(7)9064 and 7(7)9101, Rehabilitation of Ettrick Water and Sewerage Systems, in the amount of $149,850.00 and for a 60-day extension of time. Reco~m~end approval Matoaca Consideration of a request from Hull Development Corporation to sewer their proposed subdivision of Willowhurst without being required to extend the Kingsland Creek Trunk Sewer. Dale Consideration of Utilities Department Policies, Miscellaneous: 1. Report of developer water and sewer contracts, Utility Acquisitions: Vacation and rededication of sewer easements across the property of M. W. and G. D. Burnett for Project S73-1T/Q1, 2. Recommend approval Dale Request for a resolution authorizing the abandonment of a portion of Old Hundred Road. Recommend approval Clover Hill 3. Vacation of a 16-foot easement in South Sixty.. Recommend approval Clover Hill 4. Consideration of a request from Mr. Carl Bogese to aid him in the acquisition of a sewer easement across the Hillard Roach Estate. Recommend conditional approval Matoaca General Fund Acquisitions: 1. Request a resolution authorizing the acceptance of a Deed of Dedication from The Salisbury Corporation Map Section: 7. ' Recommend approval Midlothian Utilities Department Agenda Page 3 January 14, 1981 Request a resolution authorizing the acceptance of a Right of Way for Old Wells Roads from Robert D. and Margaret J. Maxwell. Recommend approval Bermuda UTILITIES DEPARTMENT COUNTY OF CHESTERFIELD AGENDA FOR THE MEETING OF THE BOARD OF SUPERVISORS January 14, 1981 ITEM NO. I (1) CONTRACT NUMBER: W81-SCD or 6(8)1082 LOCATION: DEVELOPER: CONTRACTOR: COST: TOTAL CONTRACT COST: EST. COUNTY COST: (Refund through connections) EST. DEVELOPER COST: DISTRICT: Smoketree - Section "F" Midlothian Development Corp. oration R.M.C. Contractors, Inc. $28,255.00 3,953.75 $24,301.25 CODE: Midlothian 366-1-11684-7221 (Refund through connections for oversize mains). VICINITY SKETCH UTILITIES DEPARTMENT COUNTY OF CHESTEP~IELD AGENDA FOR THE MEETING OF THE BOARD OF SUPERVISORS JANUARY 14, 1981 ITEM NO. I (2) CONTRACT NUMBER: 6(8)1122 or W81-12CD LOCATION: Hylton Park - Section "D" Broad Rock Land Corporation Fred Barnes Construction~ Company DEVELOPER: CONTRACTOR: COST: TOTAL CONTRACT COST: EST. COUNTY COST: (Refund through connections) EST. DEVELOPER COST: $58,898.00 CODE: 8~250.00 $50,648.00 DISTRICT: Clover Hill 366-1-11684-7221 (Refund through connections for oversize mains) VICINITY SKETCH MIDLOTHIAN UTILITIES DEPARTMENT CO~TY OF CHESTERFIELD AGENDA FOR THE MEETING OF THE BOARD OF SUPERVISORS JANI~kRY 14, 1981 ITEM NO. II Consideration'of a request from Mr. Glen Butler for an extension of time for the refund provisions on Water Contract AC-463, Cameron Hills Subdivision. Mr. Butler entered into the above contract with the County on November 1, 1967. According to the provisions of the contract, he would receive refunds through connections for a period of five (5) years. Mr. Butler requested and was granted a 5-year extension of time on October 10, 1973. On November 7, 1977, he requested another 5-year extension of time. The Board of Supervisors approved the extension of time for one year only. Since the expiration of this extension, Mr. Butler has been granted 1-year extensions on February 14, 1979 and November 14, 1979. Under the terms of the contract, Mr. Butler is to receive $4,876 in refunds through connections for off-site water improve- ments. To date, he has received $1,300 in refunds leaving a balance of $3,576. We have received a request, dated December 15, 1980, from Mr. Butler for another additional 1-year extension of time on the above project. District: Bermuda Recommend approval UTILITIES DEPARTMENT COUNTY OF CHESTERFIELD AGENDA FOR THE MEETING OF THE BOARD OF SUPERVISORS JANUARY 14, 1980 ITEM # III Adjustment on Sewer Project S79-10C-Ettrick Water & Sewer Project - Unappropriate $26,095.18 from 380-1-79101-2142 to 574 Surplus. This money was just a balancing figure until the Hud Grant was increased. UTILITIES DEPARTMENT COUNTY OF CHESTERFIELD AGENDA FOR THE MEETING OF THE BOARD OF SUPERVISORS JANUARY 14, 1981 ITEM NO. IV Request approval of Change Order Nos. 14,15 and 16 for Project 7032-25, Falling Creek Wastewater Treatment Plant Expansion. Change Order No. 14 - Relocation of floodwall at the plant entrance to avoid the floodwall footings being too near the creek bank, which would have created construction and possible erosion problems. ($6,921.00) o Change Order No. 15 - Proof testing of all rock anchors prior to pouring of diurnal basin base slab and elimination of locking-off of rock anchors, as recommended by geo- technical and technical consultants. ($6,127.44 decrease) o Change Order No. 16 - Use of PVC ferrules for handrail posts instead of steel ferrules because the expansion and contraction of steel can cause concrete to crack. ($150 decrease) These Change Orders represent a net increase to the contract in the amount of $643.56. Our consultants have reviewed these Change Orders and recommend approval. District: Dale Recommend approval UTILITIES DEPARTMENT COUNTY OF CHESTERFIELD AGENDA FOR THE MEETING OF THE BOARD OF SUPERVISORS JANUARY 14, 1981 ITEM NO. V Consideration of award of Contract S73-1T, Division B, Sub- contract #1 to Stamie E. Lyttle Company, Inc. in the amount of $177,073.00 and Subcontract #2 to Suburban Grading & Utilities, Inc. in the amount of $476,006.00 for the construction of sewer lines to serve Hening Heights, Gravelbrook Farms and Trampling Farms. Five bids were received for the above project. The bids were broken into two subcontracts. Subcontract #1 was for the collectors in Hening Heights, and Subcontract #2 was for the sub-trunk and the collectors in Trampling Farms and Gravelbrook Farms. The specifications provided for the award to be made by the County on the combination of bids that best suits the County's purpose. The low bids and the engineer's estimates are as follows: Subcontract #1 - Stamie E. Lyttle $177,073 Eng. Est. $224,000 Subcontract #2 - Suburban $476,006 Eng. Est. $420,585 We recommend that Subcontract #1 be awarded to Stamie E. Lyttle Company, Inc. and Subcontract #2 be awarded to Suburban Grading and Utilities, Inc. The two bids total $653,079.00. The total appropriation should be $653,079 plus 10% for contingencies, or $718,387. Previously $193,000 was appropriated for Hening Heights. We request the balance, $525,387 be appropriated from 574 Surplus to 380-1-73011-4393. ' Districts: Dale and Clover Hill Recommend approval 0 0~00~ 0 BOARD Of SUPERVISORS R. GARLAND DODD, CHAIRMAN BERMUOA DISTRICT HARRY G, DANIEL, VICE CHAIRMAN DALE DISTRICT C. L. BOOKMAN CLOVER HILL DIS'~ICT JOAN GIRONE MID LOTHIAN DISTRICT £.MERLIN O'NEILL SR. MATOACA DI STRICT CHESTERFIELD COUNTY CHESTERFIELD, VIRGINIA 23832 DEPARTMENT OF UTILITIES ROBERT A. PAINTER DIRECTOR (804) 748-1401 NICHOLAS M.MEISZER COUNTY ADMINISTRATOR January 12, 1981 Mr. Garland Dodd Supervisor - Bermuda District County of Cbmsterfield Chesterfield, Virginia 23832 Dear Mr. Dodd: Re: Shop, Buckingham & Robertson Streets Contract No: S80-48C The sewer plans for the above area are basically complete. would like to meet with you to go over the plans and to look at three specific areas. We These sewers would serve 56 existing homes, 32 of which have signed contracts at the $300.00 rate and 8 at the $750.00 rate for a response of 71.4 per cent. The cost to construct this project is estimated to be $190,000+ for an average cost per connection of approximately $3,400.00. - If there are any questions, please call me at 748-1356. DHW/jss V~~t ruly yours, David H. Welchons Assistant Director CC: Mr. R. A. Painter Mr. W. O. Wright UTILITIES DEPARTMENT COUNTY OF CHESTERFIELD AGENDA FOR THE MEETIi~,G OF THE BOARD OF SUPERVISORS J~kNUA.RY 14, 1981 ITEM NO. VI Consideration of a request from Dr. M. David Grandis for an extension of time to receive refunds for oversize sewers in Penn- wood, under Contracts S76-44CD and S78-5CD. The first contract was dated April 29, 1976, and did not specify the length of time the developer would be eligible to receive refunds. Contract S78-5CD is dated December 22, 1977, and has a five-year limit on refunds. Dr. Grandis is requesting a three-year extension on each contract. We recommend that the period for refunds be extended on both contracts to April 29, 1985. Dr. Grand£s has agreed to this change in his request. Recommend Approval Clover Hill UTILITIES DEPARTMENT COUNTY OF CHESTERFIELD AGENDA FOR THE MEETIN] OF THE BOARD OF SUPERVISORS JANUARY 14, 1981 ITEM NO. VII Consideration of a request from Roy F. Weston for an increase in their engineering fee for additional services for Project 6(7)9064 and 7(7)9101, Rehabilitation of Ettrick Water and Sewerage Systems. Roy F. Weston is requesting $1,923.80 for additional services from September 26 through November 30, 1980, as shown on the attached breakdown. District: Matoaca Recommend Approval 1504 Santa Rosa Road Dale Building, Suite 224 Richmond, VA 23288 Phone (804)288-4051 Mr. Robert A. Painter, Director County of Chesterfield Department of Public Utilities Chesterfield, VA 23832 December 2, W.O.#: 1815-04-O1 re: Ettrick Water and Sewer Rehabilitation Dear Mr. Painter: This is in regard to the increase in the scope of the Phase I and II portions of the Ettrick project to add water service house laterals and to further extend sewer house laterals beyond the point five feet from the face of the house. This change in scope has added approximately $150,000 to the con- struction contract. While the change in scope has not involved any significant engineering on our part, it has required our participation and assistance in numerous meet- ings and the preparation of data beginning about September 26, 1980, that related more to securing the additional funds to cover the overrun. We have also prepared estimates and data that was requested primarily for use in requesting additional HUD funds. We feel that these efforts are over and above that contemplated or required for normal construction phase activities as defined in Article 1.5 of our contract. These services are, however, provided for under Article 2.1, as Additional Services of the EngineeG and we request your concurrence in our position. These additions to date have involved only the Project Manager's time and incidental travel expenses since September 26. Our review of expenditures during this period of 9/26 through 11/30 have amounted to $1,923.80 as detailed on the attached estimate. We trust that you will concur with our request and approve the additional amount requested. Very truly you rs, ~. W'est ' P.E. By: Wendl~p, Virginia Branch Manager WRS/jmh Attachment cc: James H. Dougherty, RFW 0 ro L.. t~ c: -r. 0 ~ 0 c:~- 0 0 > c: 0 c.~ I,_ 14._ · 0 ! c: t~ t. 4.~ L.. t. 0 0 0 0 '~ 0 0 4-1 ~- · ~ 0 0"~ E 0 4-1 c~ 0 0 I_ 4-1 4.1 0 0 0 · .1 i- 0 c: 4~ 0 .C: 0 l- C: 0 0 1504 Santa Rosa Road Dale Building, Suite 224 Richmond, VA 23288 Phone (804) 288-4051 ESTIMATE ADDITIONAL SERVICES OF ENGINEER W.O.#: 1815-04-01 PERIOD FROM 9/26 - 11/30 DIRECT LABOR Project Manager HOURS RATE 33 $56.60 AMOUNT $1,867.80 OTHER DIRECT COSTS Mileage MILES RATE 8 X 35 $O.2O AHOUNT $56.00 ADDITIONAL SERVICES TO 11/30/80: $1,923.80 WRS/jmh Page 3 of 3 UTILITIES DEPARTMENT COUNTY OF CHESTERFIELD AGENDA FOR THE MEETING OF THE BOARD OF SUPERVISORS JANUARY 14, 1981 ITEM NO. VIII Consideration of Change Order No. 3 for Projects 6(7)9064 and 7(7)9101, Rehabilitation of Ettrick Water and Sewerage Systems, in the amount of $149,850.00 and for a 60-day extension of time. This Change Order is for replacing existing badly deteriorated water service laterals and those in direct conflict with sewer service laterals. An additional grant from HUD has been applied for to cover these costs, and we have been authorized by HUD to incur costs. District: Matoaca Recommend approval UTILITIES DEPARTMENT COUNTY OF CHESTERFIELD AGENDA FOR THE MEETING OF THE BOARD OF SUPERVISORS JANUARY 14, 1981 ITEM NO. IX (Revised 1/9/81) Consideration of a request from Hull Development Corporation to sewer their proposed subdivision of Willowhurst without being required to extend the Kingsland Creek trunk sewer. The developer advises that he can provide sewer service'to his development by extending sewer through the adjacent proposed Hilmar Subdivision without extending the trunk sewer. He advises that he is more likely to encounter rock by extending the trunk sewer along the creek than he would if he constructed the 8-inch sewer in the streets. He further advised that the cost of borrowing money to construct the trunk sewer places a severe burden on the development. We have met with the developer regarding this matter and the developer has agreed to extend the trunk sewer from the existing manhole to the point shown on the attached map provided the County makes a cash refund for the cost of rock excavation, refunds one- half the cost of the oversize sewers from sewer connection fees and acquires the sewer easement across the proposed Hilmar Subdivision. We have contacted Mr~ Lee Gordon regarding the easement, and he advised they would dedicate the easement for the trunk sewer extension. We reco~end approval of this proposal provided the project ia advertised to insure that the best prices possible are obtained for the County and the developer~ District: Dale 'i TUCKER ROAD UTILITIES DEPARTMENT COUNTY OF CHESTERFIELD AGENDA FOR THE MEETING OF THE BOARD OF SUPERVISORS JANUARY 14, 1980 ITEM NO. xi (1) The following water and sewer contracts were approved and executed by the County Administrator: 1. W81-6D/6(8)1060 Midlothian Office Park $10,852.50 Developer: Tomac Corporation Contractor: Stamie E. Lyttle Co., Inc. Midlothian W80-119D/6(8)0193 Midlothian Shopping Center $30,530.00 Developer: Midfield Associates Contractor: Bookman Construction Company Midlothian W81-9D/6(8)1090 Stevens Hollow- Section '2' $33,560.00 Developer: Robert W. Owens, Robert N. Henderson & CAPSAV Service Corporation, trading as Stevens Hollow Associates. Contractor: R. M. C. Contractors, Inc. Clover Hill e W80-121D/6(8)0213 Glamorgan - Section '1' $17,607.00 Developer: Winston Development Corporation Contractor: Piedmont Construction Company, Inc. Midlothian W81-10D/6(8)l100 Brandermill - Woodbridge Crossing, Phase II Developer: Parker & Lancaster, Inc. Contractor: Stamie E. Lyttle Co., Inc. $19,249.30 Clover Hill S78-102D/7(7)8023 Amoco Station - Robious $13,047.15 Road and Route 60 Developer: Amoco Oil Company Contractor: Ladd Construction, Inc. Sub- Contractor: Virginia Backhoe & Trenching Midlothian Utilities Department Agenda Page Two January 14, 1981 10. 11. S80-130D/7 (8) 0303 Salisbury - Marlborough Downes Developer: The Salisbury Corporation Contractor: Stamie E. Lyttle Co., Inc. S80-131D/7(8)0313 Keithwood Subdivision Developer: Midlothian Associates Contractor: Bookman Construction Company S80-132D/7(8)0323 Buckingham - Section 2 Developer: Calcourt Properties, Inc. Contractor: Stamie E. Lyttle Co., Inc. S80-134D/7(8)0343 Rockwood Green Office Park - On-Site Developer: Vernon E. LaPrade and Harley S. Hammond, Partners Contractor: Stamie E. Lyttle Co., Inc. S79-106C/7(7)9063 Old Zion Hill Road Developer: Luther S. Traylor, Jr. Contractor: G. & T. Construction Company $3,948.94 Mid lo th ian $44,247.00 Clover Hill $76,538.36 Midlothian $10,522f00 Clover Hill $3,840.00 Dale UTILITIES DEPARTMENT COUNTY OF CHESTERFIELD AGENDA FOR THE MEETING OF THE BOARD OF SUPERVISORS JANUARY 14, 1981 ITEM NO.: XII (1) SUBJECT: Vacation and Rededication of Sewer Easements for Project No. S73-1T/Q1, 2; Dale District. We are requesting a resolution authorizing the Chairman of the Board and the County Administrator to execute an agreement vacating an existing easement and dedicating a sewer easement across the property of M. W. and G. D. Burnett. Recommend Approval Utility UTILITIES DEPARTMENT COUNIY OF CHESTERFIELD AGENDA FOR THE MEETING OF THE BOARD OF SUPERVISORS JANUARY 14, 1981 ITEM NO.: SUBJECT: (2) Authorization to Proceed with the Abandonment of a Portion of Old Hundred Road, Clover Hill District. Attached is a resolution authorizing the Clerk of the Board to notify the Virginia Department of Highways and Transportation Commissioner and post and publish notices of the County's inten- tion to abandon a portion of Old Hundred Road. Recommend Approval Utility TAKE NOTICE: That pursuant to section 33.1-151 of the Code of Virgnia, 1950, as amended, the Chesterfield County Board of Supervisors hereby gives notice that at the regular meeting to be held on March 25, 1981, at 9:00 a.m. or as soon thereafter as may be heard, it will consider a Resolution and Order to abandon a portion of Old Hundred Road more fully described as follows: A portion of Old Hundred Road, Route 652, containing 0.782 acres as shown on a plat made by J. K. Timmons & Associates, Inc., dated July 10, 1980. The complete text of the proposed Resolution and Order is on file in the office of the right of way engineer in Chesterfield County, Virginia, and may be examined by interested parties between the hours of 9:00 a.m. and 5:00 p.m., Monday through Friday. 6~ESTERFIELD COUNTY: At a Regular Meeting of the Board of Supervisors held at the Courthouse oa January 14, 1981, at 2:00 p.m. Resolution of the County of Chesterfield's intention to con- sider a Resolution and Order to abandon a portion of Old Hundred Road. Pursuant to Section 33.1-151 of the Code of Virginia, 1950, as amended, be it hereby resolved that the Chesterfield County Board of Supervisors hereby gives notice it will consider a Resolution and Order to abandon a portion of Old Hundred Road, more fully described as follows: A portion of Old Hundred Road, Route 652, containing 0.782 acres as shown on a plat made by J. K. Timmons and Associates, Inc., Engin- eers and Surveyors, Richmond, Virginia, dated July 10, 1980, a copy of which is attached to this resolution. Accordingly, the Clerk of the Board shall send a copy of this 'resolution to the State Highway and Transportation Commissioner there- of. The Clerk shall further cause to be published and posted the re- quired notices of the Board's intention to abandon a portion of Old Hundred Road. Certified By: Nicholas M. Meiszer, County Administrator L -C~.~.O~" ~,I,..,'~,'i~'~,~' " ~'~1'~' o~= OLZ~ /-/Zd, o',OP_.~,O ~i CHZ~TP.P~/P.L~ ~oo, B-~ v~o/~//0 ..l..~-. ~'~mons o~.~J's'aoo,,~'h~S ./m.P. UTILITIES DEPARTMENT COUNTY OF CHESTERFIELD AGENDA FOR THE MEETING OF THE BOARD OF SUPERVISORS JANUARY 14, 1981 ITEM NO.: SUBJECT: XII (3) Vacation of a 16' Easement in South Sixty; Clover Hill District. We have received a petition from J. Warren Deaner, request- ing the vacation of a 16' easement as shown on the attached plat. This has been reviewed by the staff, and approval is recom- mended. Utility MIDLoTH IA ~ TU,~ NPlI, CE I¢0' I~ / W U.& laT~. ~0 · NSZ°ZO'~5"E-'-- IO0. O,O I~ ' 'CASEMENT TO BE VACATED LOT BLOCK ~1.49 ° TO 14//L OF..._~ ~ 50UTI4LAKE ~LFD. PLAT SHOWING' A 16' EASEAZEMT TO BE VACATED., AC~.055 LOT l BLOC/,( 'A' OF '"50UTN SIXTY" CLOVER. HILL DISTRICT CHESTERFIELD COUMT~ ViI:~.GIHIA :I.'K. TIMMONs & ASSOCIATES, !NC. ENGINEERS .SURVEYORS · F%ANNERS 711 N. COURTHOUSE RD. RICHMOND, VA, 8805 STAPLES MILL RD. HENRICO CO, VA, 14005 STEEPLESTONE DR. MIDLOTHIAN, VA, DATE- 10-3- 80 SCALE: I" =50' DRAWN B¥-A . VV. C. CHECKED BY- UTILITIES DEPARTMENT COUNTY OF CHESTERFIELD AGENDA FOR THE MEETING OF THE BOARD OF SUPERVISORS January 14, 1981 ITEM NO. XII (4) SUBJECT: A request from Mr. Carl Bogese to aid him in the acquisition of a Sewer Easement across the Hillard Roach Estate,located in Matoaca District. Map Section: 149-5. We have received a request from Mr. Carl Bogese to aid him in the acquisition of a Sewer Easement across property owned by Delores R. Lyles et al, heirs to the Estate of Hillard Roach. Mr. Bogese has been negotiating with the owners for several months and has been unable to reach an agreement. He has asked that the County aid him in the acquisition and if necessary to proceed with condemnation of this easement. We recommend that the County Right of Way Engineer be authorized to negotiate with the heirs and if unsuccessful, to proceed with con- demnation,provided Mr. Bogese agrees to sign a contract agreeing to pay for all the costs involved with this acquisition. Utilityi~cquisition Sr. NOTE;: Where Til~sbcrry Crock iS within 25' of 30' Permanent EaScm~t th~n Temporary Construction Easen~nt extends to HILLARD ROACH ESTATE TaxNdap 149 -5-(1)-6 D.B, 63 page 454 Fiance E. T~mpson ~ ~' SANITARY SE~R E~E~ENT EASE~TS ~EOSS THE P~P- EETY OF THE HILLAED ~ACH ESTATE DRAWN BY K~ UTILITIES DEPARTMENT COUNTY OF CHESTERFIELD AGENDA FOR THE MEETING OF THE BOARD OF SUPERVISORS January 14, 198I ITEM NO. XIII (1) ' Subject: Acceptance of Deed of Dedication from The Salisbury Corporation , A Virginia Corporation. Located in Midlothian District. Map Section: 7. We request a resolution authorizing the County Administrator to sign a Deed of Dedication from The Salisbury Corporation to the County, accepting it on behalf of the County. General Fund AcquiSition UTILITIES DEPARTMENT COUNTY OF CHESTERFIELD AGENDA FOR THE MEETING OF THE BOARD OF SUPERVISORS JANUARY 14, 1981 ITEM NO.: XIII (2) SUBJECT: Acceptance of Right of Way for Old Wells Road; Be~-muda District. We are requesting a resolution authorizing the County Adminis- trator to accept the conveyance of 0.1376 acres from Robert D. and Margaret J. Maxwell for Old Wells Road. Recommend Approval General Fund PLAT SHOWING PROPERTY OF: ~o~Rr' D. A,~,4x~x~cc, ~rax CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA January 14, 1981 MEETING DATE: ITEM NUMBER:_ 14. SUBJECT: Reports A. Roads Accepted into the State System B. Virginia Municipal League Local Government Officials Day COUNTY ADMINISTRATOR'S COMMENTS: A. Information Only. B. For Information. Reservations will be made through our office if the P. oar~ ~]ans to attend. SUMMARY OF INFORMATION Ae See Attached. See Attached. PREPARED ATTACHMENTS: YES ~ NO ri COUNTY ADMI~I~_~ATOR HAROLD C. KING, COMMISSIONER EUGENE M. BANE, GRUNDY, BRISTOL DISTRICF HORACE G. FRALIN, ROANOKE, SALEMD[STR]CT WILLIAM E ANDERSON, DANVILLE, £YNCHBURG DISTRICT WILLIAM F. MOHR, RICHMOND, RICHMOND D[STRICC WILLIAM T. ROOS, YORKTOWN, SUb'FOLK D/STRICT WILLIAM T. ROBINSON. WEST POINT. FREDERICKSBURG DLYTRICT WILLIAM B. WRENCH, SPRINGFIELD, CU~EPER DISTRICT H. COMMONWEALTH o[ VIRQINIA T. RAY HASSELL, Ill, CHESAPEAKE,ATL4RGE-URBAJV CRA,LES S. ROOEER. JR.. CREWE.ArLARG~'-RU~ DEPARTMENT O F HIGHWAYS & TRANSPORTATION 1221 EAST BROAD STREET RICHMOND, 23219 December 9, 1980 LEO E. BUSSER. Itl DEPUTY COMMISSIONER & CHIEF ENGINEER J. T. WARREN DIRECTOR OF ADMINISTRATION J. M. WRAY, JR. DIRECTOR OF OPERATIONS H. R. PER KINSON, JR. DIRECTOR OF PROGRAM MANAGEMENT W. L. BRITTLE, JR. DIRECTOR OF ENGINEERING OSCAR K. MABRY DIRECTOR OF PI-ANNING IN REPLY PLEASE REFER TO Secondary System Additions Chesterfield County Board of Supervisors County of Chesterfield Chesterfield, Virginia 23832 Gentlemen: As requested in your resolutions dated September 26, 1979 and August 13, 1980, the following additions to the Secondary System of Chesterfield County are hereby approved, effective December 9, 1980. ADDITIONS LENGTH SURREYWOOD NORTH SUBDIVISION~ SECTIONS C & D Extension of Turnaill Drive (Route 2633) from gayanne Drive (Route 2139) extending North 0.22 mile to the inter- section of Dulles Drive then north 0.12 mile to the inter- section of Crossmill Court then north 0.12 mile to the end of the cul-de-sac. 0.46 Mi. Crossmill Court - Beginning at its intersection with Turnmill Drive extending east 0.07 mile to the end of the cul-de-sac. 0.07 Mi. Dulles Drive - Beginning at its intersection with Turnmill Drive extending west 0.03 mile to tie into existing Dulles Drive, (Route 2137); Beginning at its intersection with Turnmill Drive extending east 0.06 mile to tie into existing Dulles Drive, (Route 2137). O.O9 Mi. WILLIAM GWYN ESTATES SUBDIVISION, SECTION A Dumaine Drive - Beginning at intersectionwith Woodsong Drive and going 0.03 mile easterly to a dead end. Beginning at intersectionwithWoodsong Drive and going 0.05 mile westerly to tie into existing Dumaine Drive (Route 2606). 0.08 Rt. TRANSPORTATION -- AMERICA'S LIFELINES ADDITIONS (CONTINUED) LENGTH WT!.~.IAM GWYN ESTATES SUBDIVISION~ SECTION A (CONTINUED) Woodsong Drive - Beginning at end of State maintenance, Woodsong Drive (Route 2742) and going northerly 0.12 mile to intersectton w~th Dumaine Drive then 0.03 mile northerly to a dead end. 0.15 ~f. Sincerely, Le5 E. Busser, III, Deputy Commissioner and Chief Engineer CHESTERFI ELD COUNT3 BOARD OF SUPERVISORS AG E NDA MEETING DATE' January 14, 1980 ITEM NUMBER: SUBJECT: Sanitary Landfill Contract--Chester Landfill COUNTY ADMINISTRATOR'S COMMENTS: Reccmmend approval as it is believed to be in the best interest of the County. SUMMARY OF INFORMATION: In the process of negotiating the contract for operation of the Chester Landfill, it became obvious that scme provision should be made for a reduction in the low bid rate of $27,000 per month in the event volume received at that landfill drops significantly with the opening of the Northern Area Landfill. In order to attain the provision for a decrease in payments, the iow bidder (Shoosmith Brothers) requests that provision be made for increased payments should the volume increase. While there is no expectation that the volume being received will increase at the Chester Landfill, Board of Supervisors' authority providing for an increase is requested in order to secure the highly desirable provision for a decrease in payments in the event of a decrease in volume. ATTACHMENTS: YES r-I NO I~ William H. Howell