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03-25-1981 PacketCHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA MEETING DATE: March 25, 1981 SUBJECT: Budget Changes ITEM NUMBER: 3. COUNTY ADMINISTRATOR'S COMMENTS: Recommend Approval. SUMMARY OF INFORMATION: The Treasurer has asked that a supplemental appropriation of $60,000 be made to her 1980-81 operating budget in order to allow her to continue to operate through the end of the year. Attached is a copy of her request with an explanation for the need to make the additional request. If approved this should be transferred from the General Fund Contingency account. Attached is a School Board resolution requesting that the Board of Supervisors appropriate $9,000 for the purpose of conducting an energy efficiency study and also to prepare estimates for air conditioning a typical elementary school. ATTACHMENTS: YES I~ NO I"1 PREPARED MARY ARLINE MCGUIRE Treasurer DEPUTY TREASURERS E. I.<.. Mann V. L. Clements H. K. Leonard MEMORANDUM TO: FROM : DATE: Lane Ramsey, ~;~ctor Budget and Management Mary Ar±lne'McGulre, Treasurer March 17, 1981 When we prepared our budget for the fiscal year ending June 30, 1981, we requested $90,000. for Part Time Salaries, however this amount was reduced to $30,000. by the Budget Review Committee. Also two positions requested for full time employees were not funded until January 1, 1981 and it was necessary to use a portion of our part time salaries for these employees from July 1, 1980 through December 31, 1980. Although we believe the financial reporting of revenues by this office has been considerably upgraded and is now on a much more timely basis, the services performed by our part time employees could not be delayed or performed at some future date at less cost. We have been constantly examining the work of all full time and part time employees of the office and part time employees were sent home at any time their services could be performed by a full time employee or they were not absolutely necessary. It would be greatly appreciated if you would ask the Board to approve an additional $60,000. for part time employees (111-03100- 1201) for the fiscal year ending June 30, 1981. VIRGINIA: At a regular meeting of the Chesterfield County School Board held Wednesday evening, February 25, 1981, at 8:00 p.m~ in the board room of the School Administration Building PRESENT: Dr. G. R. Partin~ chairman A. P. Strickland, Ill, vice-chairman C. E. Curtis, Jr. E. A. Moseley, Jr. J. S. Harvie, Ill On motion of Mr. Strickland seconded by Mr. Harvie the Chesterfield County School Board voted to request the Board of Supervisors to appropriate $5500 to conduct an energy efficiency study and $3500 to prepare a budget estimate to air condition a typical elementary school a copy teste - Robert A. Lux, Clerk CHESTERFIELD COUNTY BOARD OF SUPERVISORS AG E NDA Page 1 of 2 pages MEETING DATE: March 25, 1981 ITEM NUMBER: o SUBJECT: Board Approval to Modify Chesterfield County Supplemental Retirement System COUNTY ADMINISTRATOR'S COMMENTS: Recommend Approval. SUMMARY OF INFORMATION' On May 14, 1980, at the regularly scheduled meeting of the Board of Supervisors the Board approved the following recommendations of the Trustees of the Chesterfield County Employees' Retirement System: Termination of the System's current group annuity contract with Southwestern Life Insurance and all proceeds to be transferred to Great West Life Assurance Company; and 2. Appointment of the firm of Shall and Associates, Inc. as enrolled actuary and contract administrator for the system. These recommendations followed a detailed analysis of our existing plan, an analysis precipitated by an actuarial valuation by Shall and Associates. The valuation indicated a serious need to reevaluate the future of the County's fiscal ability to fund the program under the existing plan. Additionally the analysis indicated that we needed to seriously consider an alternate investment medium to realize the maximum return on our fund contribution. Subsequent to this action by the Board of Supervisors all money was transferred to Great West Life Assurance Company. Shall and Associates, in concert with the Trustees, effected a proposed modification to the existing plan to gain the original intent of the plan and to control the inflationary factors which impact upon such programs. PREPARED BY; ATTACHMENTS: YES El NO [] SIGNATURE: v COUNTY ADMINISTER Board of Supervisors Agenda Meeting date of March 25, 1981 Page 2 The modification will have an adverse impact upon those employees currently in the plan. They will be grandfathered in the plan and will not lose their vesting security however their benefit accruals as of July 1, 1980 will be consistent with the modified formula. Their retirement benefit will be slightly less than under the existing plan. New'employees and those hired after July 1, 1980 will participate according to the provisions of the modified plan. Looking to the future we have one of two choices: 1. Modify the plan now so that we can continue to fund this benefit indefinitely; or Continue to administer the plan as currently designed, allow the plan to become an unmanageable financial liabili~y which would ultimately result in complete dissolution. The attachment prepared by Shall and Associates, Inc. explains the general modifications to the existing plan. The plan has been reviewed by Mark Dray of Hunton and Williams to insure compliance with IRS and State standards regarding benefit programs. The first year impact upon this modification will reduce our 1980 contribution from $369,000 to $120,000. Upon adoption by the Board of Supervisors the plan will be forwarded to the IRS for compliance approval. Shall & Associates Actuaries/Consultants / Administrators 700 East Main Street Richmond, Virginia 23219 Telephone 804-788-4992 January 14, 1981 Mr. Robert B. Galusha, Personnel Director Chesterfie~d County P. O. Box 40 Chesterfield, VA 23832 Dear Bob: This letter reviews the proposed changes to the retirement system's benefit provisions as outlined in our report dated December 31, 1980. SIGNIFICANT PROPOSED BENEFIT CHANGE Under the proposed amendments to the system, each member would receive a pension at least as large as the pension he has accrued at the effective date of the amendment. The major proposed change to the system's benefits is the "unfreezing" of the salary level which an employee must reach before he begins to accrue a retirement benefit. Currently, an employee accrues a benefit for each year in which his earnings are greater than his covered compensation. The current covered compensation amounts are found in Table I below: Year of Member's Attainment of Age 65 ~ 1971 and prior 1972 through 1975 1976 through 1981 1982 through 1991 1992 through 1998 1999 through 2003 2004 and later Covered Compensation $ 5,400 6,000 6,600 7,200 7,800 8,400 $ 9,000 The proposed plan's covered compensation table is NOT fixed. As the social security wage base increases, covered compensation levels will automatically increase in the proposed plan. Covered compensation under the proposed plan would be the average wage of a member at 65 over his working career assuming that he earned the maximum social security taxable wage throughout his career. ~hall & Associat -' ~ R. Galusha January 14, 1981 page 2 If the social security wage base did not increase after 1980, the covered compensation table under the proposed plan would be Table II below: Year of Member's Attainment Of Age 65 Covered ~qmpen sat ion 1980 $ 9,600 1981 10,200 1982 10,800 1983 11,400 1984 12,000 1985 12,600 1986 13,200 1987 through 1988 13,800 1989 14,400 1990 through 1991 15,000 1992 through 1993 15,600 1994 16,200 1995 16,800 1996 17,400 1997 18,000 1998 18,600 1999 19,200 2000 19,800 2001 20,400 2002 21,000 2003 through 2004 21,600 2005 22,200 2006 22,800 2007 23,400 2008 24,000 2009 through 2010 24,600 2011 through 2012 25,200 2013 through 2014 25,800 2015 and later 25,900 Allowing the covered compensation to float is responsible for most of the $249,000 reduction in the recommended contribution for the year ending June 30, 1981. Allowing the covered compensation to float will reduce and, in many cases, eliminate new benefit accruals for R. Galusha January 14, 1981 page 3 current and future County employees. Benefits which have already accrued will not be reduced because of any proposed changes to the system's benefit provisions. Moreover, the proposed plan covered compensation definition conforms to IRS regulations on integration with social security benefits. Finally, the proposed benefit formula more nearly adjusts benefits for those t,he members receive under the federal social security system. MINOR PROPOSED BENEFIT CHANGES Four other proposed changes, although minor, should be noted. First normal retirement benefits currently are equal to 1% of a member's salary in each year above his covered compensation (under the current Table I above). This is called a "career average" benefit formula, since a member's salary in each year of his County employment is taken into account in figuring his pension. The proposed formula uses salary in the member's highest five consecutive years out of his last ten years of employment. This "final average" salary base would be higher than the member's average salary over his entire career with the County. In compensation for the change in salary base, the proposed formula reduced the benefit accrual rate to 0.7% of a member's final average salary in excess of his covered compensation (under the proposed basis, illustrated in Table II). This proposed change has minimal impact on County em- ployees, as well as minimal impact on the benefit cost to the County. However, it will simplify the adminis- tration and hence, reduce costs to operate the system. The next minor proposed change is an amendment to the vesting schedule. The proposed vesting schedule would apply to future County employees only. Current employees R. Galusha January 14, 1981 page 4 would remain under the current schedule. The current and proposed vesting schedules are as follows: Years of Service Current Vestin9 Schedule Proposed Vestin~' Schedule Less than 3 3 but less than 4 4 burl less than 5 5 but less than 6 6 but less than 7 7 but less than 8 8 but less than 9 9 but less than 10 10 or more 0% 0% 30% 0% 40% 0% 50% 50% 60% 60% 70% 70% 80% 80% 90% 90% 100% 100% Again, the most significant effect of this proposed change will be a reduction in the administrative cost of the system, as well as some minor reductions in benefit cost outlay. The next minor proposed change is the recommended new requirement that a member attain age 55 and complete 10 years of service before being entitled to take early retirement. Currently, a member may at any time request a reduced early payment of the vested benefits that he has accrued. Again, this proposed change would simplify administration and, in some minor degree, reduce benefit costs. The final minor change introduces a death benefit for members who are eligible for early retirement. Under this proposed change, if an active County employee dies after reaching age 55 and completing 10 years of service, his spouse would receive a pension of 50% of the amount the member would have been entitled to on the day he died. There is no death benefit before retirement in the current plan. Addition of this pre-retirement death benefit would cost the County $4,000 for the period ending June 30, 1981 under the proposed plan. Active County employees who are, or who become, eligible for early retirement would realize ~he benefit of this spouse's protection. Finally, this provision would bring the County's system more in line with VSRS pre-retirement spouse's benefits. :~rlEirll & Associat "~ R. Galusha January 14, 1981 page 5 The other proposed benefit changes are insignificant both in terms of benefit cost to the County and in terms of their effect on the employees. Their primary effect is to simplify the system's administration. Although they are not discussed here, these proposed changes are outlined in an attachment to this letter. CONCLUSION The current program, if continued, would cost the County $369,100 for the period ending June 30, 1981. The proposed program, in contrast, would cost $119,900 for the same period. Although inflation will increase the County's dollar costs in future years under both programs, the current program will be far more expensive to maintain than the proposed program. Thank you for your attention to these matters. If you have any further questions, please do not hesitate to call. Very truly yours, SHALL & ASSOCIATES, INC. Carol C. Shall, MJ~kA, EA Consulting Actuary anall & Associaf" '"'* APPENDIX CHESTERFIELD COUNTY RETIREMENT SYSTEM SUMMARY OF CURRENT AND PROPOSED SYSTEM BENEFITS I I ~0~ sete!oossv ~ Ilml~ °~o 0 ~ Fa. ~ 0 ~ ~ °~o~1~ · ele!oo~ev ~ Iletl~ d~O d~d~ dl:Zd~ o~ d~ ('J · ete!oos~lV ~ IleU~ I I Proposed Resolutions to be Considered By the Board of Supervisors of Chesterfield County RESOLVED, that the amendments to the Retirement Plan for the Employees of Chesterfield County, as amended and restated effective JUly 1, 1980, as re- flected in the documents submitted at this meeting and filed herewith as Exhibit I, is adopted; and further RESOLVED, that the appropriate officers of the County are authorized to take such action as may be necessary or desirable to assure the continued qualifi- cation of the Plan under the applicable provisions of the Internal Revenue Code and to maintain it in compliance with other applicable laws. CHESTERFI ELD COUNTY BOARD OF SUPERVISORS AGENDA March 25, 1981 MEETING DATE:, ITEM NUMBER: ,, 6. A., SUBJECT: Approval of Engineering Services Contract Between the County and Austin Brockenbrough and Associates COUNTY ADMINISTRATOR'S COMMENTS: Recommend Approval. SUMMARY OFINFORMATION: Contract in the amount of $2,814.00 is for survey work at site for new fire station on Route 10. Request authorization to have the County Administrator execute this contract. ATTACHMENTS: YES [] NO [] PREPARED BY; Steven L. Micas County Attorney AGREEMENT FOR PROFESSIONAL SERVICES THIS AGREEMENT, made this 3rd day of November, 1980 by and between the COUNTY OF CHESTERFIELD, VIRGINIA, a political subdi- vision of the Commonwealth of Virginia, hereinafter referred to as "COUNTY" and AUSTIN BROCKENBROUGH AND ASSOCIATES, a Virginia partnership, hereinafter referred to as "ENGINEER." The COUNTY intends to build a fire station on property owned by it near the intersection of Route 10 and Route 1 in Chesterfield County and it desires engineering and surveying services in connection with the preliminary development of the Project site. WI TNE S SETH : That in consideration of their mutual covenants hereinafter set forth, the parties covenant and agree that ENGINEER shall serve as COUNTY's professional engineering representative in those phases of the Project to which this Agreement applies, and will give consultation and advice to COUNTY during the performance of its services and agree as follows: ARTICLE I BASIC SERVICES OF ENGINEER 1.1 Basic Services. ENGINEER shall perform professional surveying and engineering services and all normal services inci- dental thereto. ENGINEER represents that it will perform all tasks under this Agreement in accordance with generally accepted professional standards and ENGINEER further represents that it will provide to COUNTY the best possible advice and consultation within ENGINEER's authority and capacity as a professional engineer. 1.2 Study and Survey Phase. ENGINEER shall: A. Consult with COUNTY to determine its requirements for the Project and review available data in possession of the COUNTY. After authorization to proceed, B. Perform necessary field work and gather survey information for the preparation of a topography of the proposed site, as indicated on the site plan by Wiley and Wilson dated September 19, 1980, a copy of which is attached and made a part hereof. C. Perform necessary field work for the location of all trees with a diameter of 8" or greater. D. Perform necessary field work and gather survey information for the preparation of a plat which indicates the property lines of the proposed site. 1.3 Survey Plat Phase. Upon completion of the study and survey phase, ENGINEER shall: A. Prepare a topography of the proposed site plan. B. Prepare a plat which indicates the location of all trees with a diameter of 8" or greater in areas designated as directed by COUNTY. Prepare a survey plat which indicates all property Ce lines. D. Furnish ten sets of the above documents and present and review them with the COUNTY. ARTICLE II ADDITIONAL SERVICES OF ENGINEER 2.1 Additional Services. Where, in the opinion of the COUNTY, additional unanti- cipated tasks neither specifically nor generally included in this Agreement are necessary, the parties to this Agreement may agree in writing to have ENGINEER provide such services if the COUNTY's Board of Supervisors approves the work to be performed and the expenditure of funds to pay the cost of any such additional ser- vices. ARTICLE III COUNTY'S RESPONSIBILITIES 3.1 COUNTY shall: -2- A. Provide free information as to its requirements for the Project and provide all pertinent available information, in possession of the COUNTY, upon the request of ENGINEER. B. Make all provisions for ENGINEER to enter upon pub- lic and private properties required for ENGINEER to perform its services. C. Examine all survey plats and other documents pre- sented by ENGINEER. D. Designate a person to act as the COUNTY's represen- tative with respect to the work to be performed under this Agree- ment. Such person shall have authority to transmit instructions, receive information and interpret and define the COUNTY's policies. ARTICLE IV PERIOD OF SERVICES 4.1 ENGINEER shall submit the various survey plats and other documents provided for herein on or before ~~¢ I~ 4.2 ENGINEER's services under this Agreement shall be con- sidered complete after COUNTY has notified ENGINEER that the sur- vey plats and documents provided it are in all respects acceptable to the COUNTY. ARTICLE V PAYMENTS TO ENGINEER 5.1 Compensation for the services set forth in Article I of this Agreement shall be paid by the COUNTY to ENGINEER upon ENGINEER's completion of all services provided for herein. Such compensation shall be paid as follows: Topography of site plan $762.00 Plat indicating location of trees with a diameter of 8" or greater in areas directed. If the ENGINEER is directed by COUNTY to locate such trees on only a portion of the prop- erty, the COUNTY shall receive a pro- rata reduction which is equivalent to the percentage of the total acreage on which ENGINEER need not locate trees. Not To Exceed $702.00 Survey plat indicating property lines $1,350.00 -3- ARTICLE VI GENERAL PROVISIONS 6.1 Termination. This Agreement may be terminated by either party upon seven (7) days written notice in the event of substantial failure by the other party to perform in accordance with the terms hereof through no fault of the terminating party. In addition, this Agreement may be terminated by COUNTY for any reason upon giving thirty (30) days written notice to ENGINEER. If this Agreement is terminated not through the fault of ENGINEER by COUNTY upon the completion by ENGINEER of any portion of its services, ENGINEER shall be paid for the services completed to such date. 6.2 Documents. All documents and survey plats furnished by ENGINEER pursuant to this Agreement shall become the sole property of the COUNTY upon the payment of those services incurred to produce such documents and plats. 6.3 Successors and Assigns. COUNTY and ENGINEER bind themselves and any successors or assigns to this Agreement. ENGINEER shall not assign, sublet or transfer its interest in this Agreement without the written consent of COUNTY. Nothing herein shall be construed as creating any personal liability on the part of any officer or agent of any public body which may be a party hereto, nor shall it be construed as giving any rights or benefits hereunder to anyone other than COUNTY and ENGINEER. 6.4 Insurance. ENGINEER shall maintain professional liability insurance with errors and omissions coverage during the performance of this Agreement. Prior to beginning performance pursuant to this Agreement, ENGINEER shall furnish COUNTY a certificate of insur- ance. Additionally, ENGINEER shall maintain insurance to protect itself and its employees, agents and subcontractors from workman's compensation claims and claims for damages arising out of bodily injury and property damage during the performance of the work required pursuant to this Agreement. 6.5 Modification. This Agreement constitutes the entire agreement and understanding between COUNTY and ENGINEER, and it shall not be modified, altered, changed or amended in any respects unless in writing and signed by the parties hereto. COUNTY OF CHESTERFIELD, VIRGINIA By: Nicholas M. Meiszer County Administrator AUSTIN BROCKENBROUGH AND ASSOCIATES Approved as to form: Steven L. Micas County Attorney -5- CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGE NDA MEETING DATE: March 25, 1981 ITEM NUMBER; 6. SUBJECT: License Agreements with Plantation Pipe Line Company and Colonial Pipeline Company whereby the County will be given permission to construct Warbro Road over a portion of Plantation's interstate pipeline facilities and Colonial's interstate pipeline facilities COUNTY ADMINISTRATOR'S COMMENTS: Recommend Approval. SUMMARY OF INFORMATION Both Plantation Pipe Line Co. and Colonial Pipeline Company have previously been granted easements through a portion of Chesterfield County through which each has constructed pipeline facilities. The County needs permission to construct Warbro Road across each's respec- tive easement. Request authorization to have County Administrator execute a License Agreement with Plantation Pipe Line Company and one with Colonial Pipeline Company. ATTACHMENTS: YES El NO [] SIGNATURE: COUNTY ADM I NISTI~R LICENSE AGREEMENT THIS AGREEMENT, made this I~day of March, 1981, by and between PLANTATION PIPE LINE COMPANY, hereinafter referred to as "PLANTATION" and the COUNTY OF CHESTERFIELD, VIRGINIA, hereinafter referred to as "COUNTY." WHEREAS, PLANTATION has a pre-existing easement located in Chesterfield County, Virginia through which pass its interstate pipeline facilities, the easement or right of way and interstate pipeline facilities herein collectively referred to as "Planta- tion's Facilities"; and WHEREAS, the COUNTY desires a license from PLANTATION per- mitting the COUNTY to cross PLANTATION's Facilities with a twenty-four foot wide paved surface (Warbro Road) which will be used to serve the COUNTY's Genito Road Landfill located in Chesterfield County, Virginia; and WHEREAS, the crossing of PLANTATION's Facilities will be as shown on "Exhibit A," a copy of which is attached hereto and incorporated as a part hereof; and WHEREAS, PLANTATION is willing to grant to the COUNTY a license for the encroachment of Warbro Road over PLANTATION's Facilities, as shown on "Exhibit A," subject to the following conditions: 1. The road shall cross as nearly as possible at right angles to PLANTATION's line(s). The existing cover or a minimum of 36 inches of cover, shall remain over the line(s) after con- struction is completed. Any fill added over PLANTATION's right of way must have specific prior PLANTATION approval in each case. The road surface shall be of asphalt so that it can readily be removed with light excavating equipment. Concrete gutters or curbs shall not be permitted within the right of way limits. 2. Any future utility line to be constructed across PLANTA- TION's facilities will be laid under PLANTATION's line(s) with a minimum clearance of twenty-four (24) inches between the bottom of PLANTATION's pipe(s) and the top of the line(s) crossing under PLANTATION and as nearly as possible at right angles to PLANTA- TION's line(s). This depth below PLANTATION's line(s) is to be maintained for the full distance across the pipeline confinement strip. 3. COUNTY will not operate nor allow to be operated any excavating machinery upon, or within five (5) feet of PLANTATION's pipeline on either side thereof. 4. COUNTY will mark the location of the underground crossing on each side of PLANTATION's right of way at the crossing. 5. COUNTY, or its agent, will give a representative of PLANTATION's Division Office, P.O. Box 130, Gastonia, North Carolina 28052, telephone number A/C 704 864-2603, reasonable notice of the day on which the crossing(s) will be made, in order that arrangements can be made for necessary representatives of PLANTATION to be present. PLANTATION's representatives will establish the width of the confinement strip. 6. COUNTY agrees that PLANTATION shall not be liable for injury or loss resulting from the COUNTY's failure to properly supervise its contractor in the construction of the hereinabove described improvements over PLANTATION's Facilities. COUNTY also agrees to require its contractor to maintain Public Liability and Property Liability insurance in the following amounts during the period of construction: Bodily Injury Liability - $100,000.00 per person $300,000.00 aggregate per accident Property Damage Liability - $100,000.00 each accident $100,000.00 aggregate -2- 7. As soon as practicable after the crossing installation is completed, COUNTY will furnish PLANTATION with a plat showing the "as-in" location of the road in respect to PLANTATION's pipe- line(s) as to angle, depth, station number, etc. PLANTATION's pipeline station number may be obtained from its representatives present at the time the crossing is made. 8. It is further understood and agreed between COUNTY and PLANTATION: A. That PLANTATION does not, by consenting to the pro- posed installation of this facility across its pipeline and con- finement strip and/or underneath its facilities, assume any re- sponsibility for the'protection of its pipeline. Furthermore, all work performed in connection with this installation will be without expense, risk, or liability to PLANTATION or any of its directors, officers, agents, representatives, or employees. B. That PLANTATION reserves the rights to make cuts through that portion of Warbro Road which crosses PLANTATION's Facilities in order for PLANTATION to perform maintenance and repair work on its existing pipeline or to install additional pipelines within its easement, without liability for restoration of the road or for the interruption of traffic; provided, however, that PLANTATION will except in an emergency notify the COUNTY one week prior to performing any maintenance or repair work or the installation of additional pipelines within its easement; and that PLANTATION will whenever possible perform any such work without disturbing Warbro Road. PLANTATION will backfill or restore its excavation to normal grade. 9. That except to the extent made necessary by the construc- tion, maintenance and reasonable use of said licensed road en- croachment, the exercise of any rights licensed hereby shall not interfere with or supersede the rights of PLANTATION under its easement. -3- PLANTATION PIPE LINE COMPANY BY: TITLE: Vice President - Operations ATTEST: Secretary COUNTY OF CHESTERFIELD, VIRGINIA BY: TITLE: Approved as to form: Steven L. Micas County Attorney LICENSE AGREEMENT THIS AGREEMENT, made this 16th day of March, 1981, by and between COLONIAL PIPELINE COMPANY, hereinafter referred to as COLONIAL, and the COUNTY OF CHESTERFIELD, VIRGINIA, hereinafter referred to as COUNTY. WHEREAS, COLONIAL has a preexisting easement located in Chesterfield County, Virginia through which passes interstate pipeline facilities, the easement and interstate pipeline facili- ties herein collectively referred to as FACILITIES; and WHEREAS, the COUNTY desires a license from COLONIAL permit- ting the COUNTY to cross COLONIAL's facilities with a 24-foot wide paved surface (Warbro Road) which will be used to serve the COUNTY's Genito Road Landfill located in Chesterfield County, Virginia; and WHEREAS, the crossing of COLONIAL's facilities will be as indicated on "Exhibit A", a copy of which is attached hereto and incorporated as a part hereof; and WHEREAS, COLONIAL is willing to grant to the COUNTY a license for the encroachment of Warbro Road over COLONIAL's facilities provided COUNTY is willing to accept certain conditions. WI TNE S S ET H : That in consideration of their mutual covenants hereinafter set forth, COLONIAL grants to the COUNTY a license for the en- croachment of Warbro Road over COLONIAL's facilities, as shown on "Exhibit A" subject to the following conditions: 1. Except in the case of emergency, the COUNTY shall notify Mr. J. E. Bozarth, P.O. Box 24248, Richmond, Virginia 23234, telephone number (804) 233-4335 at least forty-eight (48) hours prior to construction, of maintenance or repair of the proposed Warbro Road, so COLONIAL may provide a representative at the site. 2. COLONIAL must approve mechanized grading and ditching over the pipeline. 3. The 18" depth rip rap stone for erosion control crossing the pipeline shall have a minimum soil pad of 18" over the top of the pipeline and a method of placing the stone must be approved by COLONIAL's field representative. 4. Improvements to Warbro Road requiring a 24" drainage pipe with drainage ditches to suit shall be protected by concrete slabs, two to each ditch, as indicated in "Exhibit A", a copy of which is attached hereto and made a part hereof. A minimal cover of 4.5 feet shall be placed between the finished road surface grade and COLONIAL's pipeline. 5. The COUNTY shall contact Mr. Bozarth for assistance in locating COLONIAL's 16" products pipeline. 6. The COUNTY will not stockpile spoilage or topsoil over COLONIAL's pipeline. 7. The COUNTY agrees that COLONIAL shall not be liable for injury or loss resulting from the COUNTY's failure to properly supervise its contractor in the construction of the hereinabove described improvements over COLONIAL's facilities. The COUNTY also agrees to require its contractor to maintain public liability and property liability insurance in the following amounts during the period of construction: bodily injury liability - $100,000 per person, $300,000 aggregate per accident; property damage liability - $100,000 each accident, $100,000 aggregate. 8. This License Agreement is made only to the extent of and with no actual or implied diminishment of COLONIAL's rights and interests, and without either express or implied warranty. COLONIAL PIPELINE COMPANY BY: TITLE: -2- COUNTY OF CHESTERFIELD, VIRGINIA BY: UITLE: Approved as to form: Steven L. Micas County Attorney -3- CHESTERFI ELD COUNTY BOARD OF SUPERVISORS AG E NDA MEETING DATE: March 25, 1981 ITEM NUMBER: 6. C. SUB4ECT: Set a Public Hearing Date to Amend ~ 19-36 of the County Code Relating to Taxicab Licenses COUNTY ADMINISTRATOR'S COMMENTS: Recommend Public hearing be held on April 22, 1981 at 9'00 a.m. SUMMARY OF INFORMATION The current ordinance requires that taxicab drivers publicly display in their vehicles their name, a photograph, business address and home address. With the increasing number of female drivers it is felt that disclosure of the home address as well as the business address is unnecessary and creates a potential safety problem for the driver. In addition, the display of the business address should provide adequate con- sumer protection to the passenger in the event of a complaint. ATTACHMENTS: YES I~1 NO [] SIGNATURE: COUNTY ADMI N1 AN ORDINANCE TO AMEND SECTION 19-36 OF THE CODE OF THE COUNTY OF CHESTERFIELD RELATING TO TAXICAB LICENSES BE IT ORDAINED by the Board of Supervisors of the County of Chesterfield: (1) That Section 19-36 of the Code of the County of Chester- field is amended and reenacted as follows: Sec. 19-36. Investigation of applicant; issuance or refusal of license; contents and display. The chief of police of the county, upon the filing of an application as set forth in the preceding section and after notice to the applicant and opportunity afforded the applicant to be heard, shall promptly make an investigation of the matters stated therein, and if he shall find, upon such investigation, that the applicant possesses the necessary qualifications on the basis of the information furnished in the application and his investigation thereof, he shall issue to him a license card, which shall bear a number and which shall contain the name, h~me-a~es~? business address and a photograph of the applicant, and the name of his employer, and the license card shall be posted in a conspicuous place in any public vehicle, taxicab or for-hire car which is being operated or is in charge of the applicant. But if the chief of police be not satisfied that the applicant possesses the necessary qualifications on the basis of the information fur- nished in the application and his investigation thereof, he shall refuse to issue such license. But, in the event that the chief of police shall refuse to issue any such license to the applicant therefor, the applicant may, within ten days from the date of such refusal, file with the county circuit court a petition in writing to review the findings of the chief of police and his actions with respect to each license. A copy of the petition, in which shall be stated the time and place at which it will be presented to the court, shall be served on the chief of police. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AG E NDA MEETING DATE: SUBJECT: March 25, 1981 ITEM NUMBER: 6. D. Authorization to Proceed with Condemnation on an Emergency Basis of Two Parcels for the Proposed Dutch Gap Fire Station (near the intersection of Routes 10 and 1). COUNTY ADMINISTRATOR'S COMMENTS: Recommend Approval. SUMMARY OF INFORMATION: The first parcel consists of 0.468 acres and is owned by the heirs of Henry Lewis. The second parcel consists of 0.171 acres and is owned by unknown owners. The Board has already authorized purchase of the two parcels. ATTACHMENTS: YES [3 NO r~ PREPARED BY; Steven L. Micas County Attorney SIGNATURE: COUNTY ADMI NI~TI~R CHESTERFI ELD COUNTY BOARD OF SUPERVISORS AGE NDA MEETING DATE; March 25~ 1981 ITEM NUMBER; ,, o SUBJECT: Consider Resolution Designating Pineland Subdivision as a Bird Sanctuary (Bermuda District) COUNTY ADMINISTRATOR'S COMMENTS: Recommend Approval. SUMMARY OF INFORMATION: See Attached. ATTACHMENTS: YES E] NO [] SIGNATURE: "~ '~/ COUNTY ABfVll ,~' OR VIRGINIA: At a regular meeting of the Board of Supervisors of Chesterfield County, held at the Courthouse on ' ., 19 ., at 9:00 a.m. On motion of , , seconded by ., the follow- ing resolution was adopted: Whereas, conservation or the saving, protecting and pre- serving of our natural resources should claim the deep and considered concern of every patriotic citizen of the County; and Nhereas, some provision must be made for wildlife if i~ is to continue to exist. Now, Therefore Be It Resolved by the Board of Supervisors of Chesterfield County, Virginia, that the entire area embraced within the Pimeland Subdivision, as described in the schedule attached hereto, be and the same is hereby designated as a Bird Sanctuary. That it shall be unlawful to trap, hunt, shoot or attempt to shoot or molest in any manner any bird or wild fowl or to rob bird nests or wild fowl nests. Provided, however, if star- lings or similar birds are found to be congregating in such numbers in a particular locality that they constitute a nuisance or menace to health or property in the opinion of the proper health authorities of Chesterfield County, then in such event said health authorities shall meet with representatives of the Audubon Society, Bird Club, Garden Club or Humane Society, or as many of said clubs as are found to exist in the Pineland Subdivision, after having given at least three days actual notice of the time and place of said meeting to the representa- tives of said clubs. If as a result of said meeting no satisfactory alternative is found to ab ate such nuisance, then said birds m~.,~.~z~ed xn such numbers and in such manner as is deemed a~~~<.(..~' -2- said health authorities under the supervision of the Chief of Police of the County of Chesterfield. Permission is hereby granted to the Pineland Property Owners Asa to place subject to the regulations of the Virginia Department o£ Highways and Transportation,2suitable plaque, at the entrance o£ Pineland Subdivision stating that said Pineland Subdivi.sion is a Bird Sanctuary, as an appeal and reminder to Tourist and Native alike. Vote: Unanimous A Copy: Teste- Nicholas M. Meisze~ County Administrator / / / / ./ ? / ®" N ,/ ,/ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA MEETING DATE: SUBJECT: March 25, 1981 ITEM NUMBER; 8~ Approval of Lease Agreement with Huguenot Little League to operate concession at Robious Athletic Complex. COUNTY ADMINISTRATOR'S COMMENTS: ;Recommend At)P]rov~l. SUMMARY OF INFORMATION The Parks and Recreation Department has completed the construction of a restroom/ concession building as part of its Robious Athletic Complex. In line with previous arrangements at such facilities, the Huguenot Little League wishes to operate this concession facility. The attached agreement would be a one year contract which calls for the Huguenot Little League to pay a sum equal to 10% of the gross receipts to the County to be used for electrical, water, sewer and other costs. This agree- ment is similar to the agreement we currently have at our facility at Rockwood Park. ATTACHMENTS: YES ID NO [] CHESTERFIELD COUNTY BOARD OF SUPERVISORS MEETING DATE: March 25, 1981 AGENDA ITEM NUMBER: SUBJECT:- Approval for Appointment of Police Officers 9. A. COUNTY ADMINISTRATOR'S RECOMMENDATION OR COMMENTS: - Recommend Approval. SUMMARY OF INFORMATION: - I respectfully request the Board to recommend the appointment of the following applicants as Police Officers for the County of Chesterfield beginning April 13, 1981. James C. Russell William M. Smith Charles C. Brady Date ATTACHMENTS:- [~YES r-]NO SIGNATURE: COUNTY ADMINISTF~R'$ CHESTERFI ELD COUNTY BOARD OF SUPERVISORS AG E NDA MEETING DATE: March 25, 1981 ITEM NUMBER; 9. B. SUBJECT: Authorize County Administrator to Execute a Vepco Easement Agreement along Lucy Corr Drive COUNTY ADMINISTRATOR'S COMMENTS: Recommend Approval. SUMMARY OFINFORMATION; This is a standard Vepco easement agreement for right-of-way along Lucy Corr Drive to the Animal Control Facility, which is being altered slightly. This is being accomplished in conjunction with the communications system. (Motorola towers). ATTACHMENTS: YES r-! NO ~ SIGNATURE: COUNTY ADM I N I S'~RA,~Gi~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA MEETING DATE: .... March 25, 1981 ITEM NUMBER: 9. C. SUBJECT: Request for a Bingo and/or Raffle Permit from the J. A. Chalkley Elementary P.T.A. COUNTY ADMINISTRATOR'S COMMENTS: Recommend Approval. SUMMARYOFINFORMATION: The J. A. Chalkley Elementary P.T.A. has submitted a bingo and raffle application. The County Attorney advises this application is in proper form for approval. ATTACHMENTS: YES I"1 NO ~ SIGNATURE: COUNTY ADM I NISTR.~I~ APPLICATION FOR A PERMIT TO CONDUCT BINGO GAMP$ OR RAFFLF..q The undersigned applicant, pursuant to Section 18.2-340.1, et. seq. of the Code of Virginia, 1950, as amended, requests the Board of Supervisors of Chesterfield County to issue a permit to conduct bingo games or raffles during the ~q~l calendar year. In support of this application, the applicant offers the following information under oath: 1. A. Proper name of organization: /3%/~. C~L~LE Y' ~L6tT~'~VT~y ~)1-1~ · B. Address of organization's headquarters:. 3301 7-~glv~ ~P, ~/~g$?'¢F-~l~g~% V~.. C. Address where all records of receipts and disbursements are permanently filed: D. Name and address of owner of the property described in C above: E. Type of permit applied for: Bingo games Raffles V/. F. Address or addresses where bingo games will be held or raffle drawings conducted: NOTE: This permit is valid only at the above location. G. Dates or days of w~ek and times of day when bingo games or raffles will be held at above address or addresses: F J~ I P ~ Y /~/~ Y I · 2. A. Date when organization was founded: ~-CEF/$CF-; I?~ . B. Has your organization been in existence and met regularly in Che/sterfield County for two years inmediately prior to making this application? Yes %/ No . C. Is your organization currently and has your organization always been operated in the. past as a nonprofit organization? Yes v/ No . D. Tax Exempt Status No. (If Applicable): E. State the specific type and purpose of your organization: ~- ~1~ CL~ T~- e Fo Ge This application is for a new permit V/ or a renewal permit permit, answer G below). (if for renewal Gross receipts frcm all sources related to the operation of bingo games or instant bingo by calendar quarter for the 12 month period intrediately prior to the date of this application: let quarter 4th quarter Officers of Organization: President:,,, ~7'~ Vice President:~F.. ;% l~ d ~l J. l i f'! ~re~:, DiA ~E ~cG~EE 2nd quarter 3rd quarter ~4~o , :71 oo Member au~oriz~ wi~ ~ org~ization to ~ res~ns~le for ~ndu~g ~d o~ation of b~go g~s or raffles: ~ ~lephone ~r -gq&-¢3j& . B~iness ~lephone N~r: ~4~-~ . ~ you, each officer, director ~d ~ of ~e org~ization fully ~d~s~d each of ~e foll~g: A. It is a violati~ of law to ent~ into a ~n~a~ wi~ ~y ~rson, fim, ass~iation, org~ization, ~ers~p or ~ration of ~y classification, ~ts~r, for ~e p~se of org~iz~g, ~ag~g or ~ndu~g b~go g~s or raffles? Yes ~' ~ . ~e org~ization ~st ~in~ ~d file with ~ ~ty Inte~l A~i~r on or ~fore ~v~r 1, ~lete re~rds ~d disb~s~ts ~a~g to b~go g~s ~d raffles ~d ~t su~ records ~e s~ject to a~it by ~e ~ty ~temal A~itor? Yes ~ ~ . Be C. Any organization found in violation of Section 18.2-340.10 of the Code of Virginia. . authorizing this permit is subject to having ~dch permit revoked and any organiza- tion or person, shareholder, agent, member or employee of such organization who violated Section 18.2-340.10 or Article 1.1 of Chapter 8 of Title 18.2 of the Code of Virginia may be guilty of a felonY? Yes No Has your organization attached to this application each of the following? A. A copy of the organization's charter, articles of incorporation, bylaws, and other legal d~ts which describe the s~=cific purposes for which the organization is chartered or organized? Yes j No . B. A copy of a resolution of the organization's board of directors authorizing the under- signed to apply for this permit? Yes .F',. No . C. A check, in the amount of $25.00 payable to Treasurer, Chesterfield County as an application fee? Yes / No . D. Additional pages where necessary to fully complete this application? Yes__ No / . Have you and each officer of your organization read the attached permit and do you and each of you agreez on behalf of the organization to cc~ply with each of the conditions therein? Yes .~-' NO . I hereby swear or affirm under the penalties of perjury as set forth in Section 18.1-434 of the Code of..Virginia, that all the above questions have been completely answered and that all the statements herein are true to the best of my knowledge, information and beliefs. WITNESS the following signatures and seals: Sigr~tu~ of Applic~ht Title Address ~.~ STATE OF VIRGINIA ~ OF CHESTERFIELD I"~M&?~q~z<z/~----- ~' ~z~]-' a Notary Public in and for the County and State afore- said, do here~y certify--Vthat ,~L~ ~/~ 6~_ __ in his capacity of 0 0, ~L/J~b~ ~r~4aw ~/~ organization and whose name is signed to the foregoing appearedabefore me t/~is day and acknowledged, subscribed and swore the same before me in the jurisdiction aforesaid. Given trader my hand this/~ ? day of ....... , . My Cc,~ission Expires: f- - ' ' '- 4 Notary P blic ABSTRACT OF MINUTES OF EXECUTIVE BOARD ~-~ETING OF J.A. CHALI<LEY PTA I, hereby cettify that at a meeting of the Executive Board of J.A. Chaikley Elementary PTA duly called and held on the third day of b~rch, 1981, at which a quorum was present and voting throughout, the following resolution was duly adopted: Resolved that Terry H. Hoy acting in his capacity as Carnival Chairmo.~ of the Chalkley Spring Carnival is hereby authorized to apply for a raffle pemit with the Chesterfield County Board of Supervisors. I, the undersigned, President of J.A. Chalkley PTA do hereby certify that the foregoing is a true copy of the resolution duly adopted. '~aye g. Taylor President <.7 BYLAWS OF THE J. A. CHALKLEY PTA SEPTEMBER, 1979 *Article I: Name The name of this association is the J. A. Chalkley Parent-Teacher Association of Chesterfield County. It is a local PTA unit organized under the authority of the Virginia Congress of Parents and Teachers, a branch of the National Congress of Parents and Teachers. *Article II: Articles of Organization The association exists as an unincorporated association of its members. Its "Articles of Organization" comprise of these bylaws, as from time to time amended, and its articles of association, if any. In the absence of separate articles of association, the bylaws shall be deemed to be the articles of association. In the event of any conflict between these bylaws and the articles of association, these bylaws shall govern. *Article III: Objects Section 1. The Objects of this association~ in common with the Objects of the National PTA are: Se To promote the welfare of children and youth in home, school, church and community. b. To raise the standards of home life. Ce To secure adequate laws for the care and protection of children and youth. de To bring into closer relation the home and the school, that parents and teachers may cooperate intelligently in the training of the child. Se To develop between educators and the general public such united efforts as will secure for every child the highest advantages in physical, mental, social and spiritual education. -2- Section 2. The Objects of this association are uro~oted, in cooperation with the state PTA and the National PTA, through an. educational program directed toward parents, teachers and the general public; are developed through conferences, committees, projects and programs; and are governed and qualified by the basic policies set f~>rth in Article IV. *Article IV: Bas.i~c ~?~>iicies The following are basic policies of the a~sociation: a. The association shall be noncon~nerciaT~, nonsectsrian and nonpartisan. be The name of the association or 'the na]~]e~ of any members in their official capacities shall not be used in any connection with a commercial concern or with any partisan interest or for any purpose not appropriately related to promotion of the Objects of the Association. The association shall not -- direct3~.y or indirectly -- particiuate or intervene (in any way, including the publishing or distributing of statements) in any political campa~gn on behalf of, or in opposition to, any candidate for publ~ic office; or devote more than an insubstanhial part of its activities to attempting to influence legislation by propaganda or otherwis~ The organization shall work with the s'~chool to provide quality education for all children and youth, and shall seek to participate in the ~decision making process establishing school policy, recognizing that the legal responsibili~.y to make decisions has been delegated by the people to boa~d~i~ ~f education. The association may cooperate with ot~%e~i· organizations and agencies concerned with child welfare, but persons representing the association in such matters shall mak:~ no conunit~]ents that bind the association. fo In the event of the dissolution of the association, its assets shall be distributed for one or more cf the exempt purposes specified in Section 501 (c) (3) of the Internal ~evenue C©de of 1954 as from time to time amended. *Article V: Men~ership and Dues Section 1: Any individual who subscribes to the Objects and basic policies of this association may become a member of this association, subject only to compliance with the provisions of the bylaws. Member- ship in this association shall be available without regard to race, color, creed or national origin. -3- September 1979 Section 2. The Association shal]~ conduct an annual enrollment of members, bu~ persons may be admitted t(~ membership at any time. Section 3. Only members in good standing of the association shall be eligible to participate in its business meetings, or to serve in any of its elective or appointive positions. Section 4. Each member of the association shall pay annual dues of $2.00 to the association. Such annual dues include the state portion of 50 cents per member and the national portion of 20 cents per member. Section 5. The state and national portions of the dues paid by each member of the association shall be set aside by the association and remitted by the treasurer of the association to the treasurer of the State PTA at the State Office on or before December 1, or before March 1 of each year for those members received after December 1. Remittance for additional members received after March 1 shall be made to the State Office by June 30. The remittance to the State PTA shall be accompanied by a local remittance blank showing the name and address of the president of the association, the amount of dues collected during the period covered by the report and the number of members of the association. *Article VI: Officers and Their Election Section 1. The officers of this association shall be a president, a vice-president, a second vice-president (which office is to be held by the principal of the school), a secretary and a treasurer. A historian and a parliamentarian shall be appointed by the Executive Committee. be Officers shall be elected annually in the month of April by ballot. If there is but one (1) nominee for any office, it shall be in order to move that the secretary cast the elective ballot of the association for the nominee. Ce Officers shall assume their official duties at the close of the regular meeting in May and shall serve for a term of one (1) year and/or until their successors are elected. de No person shall serve more than two (2) consecutive terms in the same office except the office of second vice-president, which is held by the school principal. Section 2. There shall be a nominating committee consisting of three (3) members, one of whom shall be selected by the executive committee from its body, and two (2) elected by the association at a regular meeting at least one month prior to the election. --4-' eptember 1979 be Ce de The person receiving the highest number of votes by the association shall serve as chairman. In case of a ties, the president chooses the chairma]~. The nominating committee shall select one (1) eligible nominee for each office to be filled and report at the regular meeting in April. Following the report of the nominating committee, an opportunity shall be given for nominations from the floor. Only those who have consented to serve if elected~ shall be eligible to nomination, either by the committee or from the floor. Section 3. A vacancy occuring in an office shall be filled by a majority vote of the remaining members of the executive con~itte, the notice of such election having been given. In case a vacancy occurs in the office of presiden~ the vice--president shall serve notice of the election. Article VII: Duties of Officers Section 1. The president shall preside at all meetings of the association and of the executive committee; shall be a member exofficio of all committees except the nominating; and shall perform such other duties as may be prescribed in these bylaws or assigned to hJ_m by the association or by the executive committee. Section 2. The vice-president shall act as aide to the president and shall perform the duties of the president ~i~n the absence o~ that officer. Section 3. Second vice-president (Principal) shall be an exofficio member of all committees. Section 4. The secretary shall keep an accurate record of all meetings of the association and of the executive committee and shall perform such other duties as may be delegated 'to him. September 1979 -5- Section 5. The treasurer shall receive all moneys of the association; shall keep an accurate record of receipts and expenditures; and shall pay out local funds only as authorized by the association. The treasurer shall present a statement of account at every meeting of the association and at other times when requested by the executive committee, and shall make a full report at the annual meeting. The treasurer shall keep the record of the national, state and county portions of the membership dues separate from the record of the general funds of the local unit and shall forward national and state moneys to the state treasurer at such times and in such manner as the state bylaws provide. The treasurer's accounts shall be examined annually by an auditing committee of not less than three members, who, satisfied that the treasurer's annual report is correct, shall sign a statement of that fact at the end of the report. The auditing committee shall be appointed by the executive committee at least two weeks before the annual meeting. Section 6. Ail officers shall deliver to their successors all official material not later than ten days after the election of their successors. Article VIII: Executive Committee Section 1. The executive committee shall consist of the officers of the association, the chairman of standing committees, and the principal of the school or a representative appointed by him. The members of the executive shall serve until their successors are elected. Section 2. The duties of the executive committee shall be (a) to transact necessary business in the intervals between association meetings and such other business as may be referred to it by the association; (b) to create standing committees and to approve the plans of work of said committees; (c) to present a report at regular meetings of the association; (d) to appoint an auditing committee at least two weeks before the annual meeting to audit the treasurer's accounts; (e) to prepare and submit to the association for approval a budget for the fiscal year; and (f) to approve routine bills within the limits of the budget. 5~-~tember, 1980 --6'- Section 3. Regular meeting of the executive co~]ittee shall b,e held monthly during the school year, the time to be fixed by the committee at its first meeting of the year. A majority shall constitute a quorum. Special meetings of the executive committee may be called by the president or by a majority of the me]nbers of the committee. Article IX: Meetings Section 1. Se Regular meetings of this association shall be held at 7:30 P.M. on the third Tuesday in the months of September, October, December, March, April and May, unless otherwise provided by the association or by the executive committee. Five (5) days notice shall be given of change of date. Special meetings may be called by t~e executive committee, five (5) days notice having been given~ c. The annual meeting shall be in April~ e# Members present shall constitute a ~uorum for the transaction of business in any meeting of this association. The privilege of holding office, introducing motions, debating and voting shall be limited to members whose current dues are paid.. Article X: Standing Committees Section 1. Such standing committees shall be created by the executive committee as may be required to promote the objects and interest of the association. The chairman of the standing comm~ittee shall be selected by the officers of the association and the principal of 'the school or his representative. Their term of office shall be one year. Section 2. The chairman of all standing committees shall present plans of work to the executive committee, and no committee work shall be undertaken without the approval o~ the executive committee. Section 3.. The president shall be a member exofficio of all committees except the nominating committee° -7- September 1979 Article XI: Council Membership Section 1. This association shall be represented in meetings of the Chesterfield County Council of Parent-Teacher Associations by the president or his alternate and by two delegates or their alternates. Delegates and their alternates shall be appointed by the officers of the association and the principal of the school not more than 30 days following the election of officers. Ce Delegates to the Chesterfield County Countil of PTAs shall serve for a term of one (1) year. Section 2. This association shall pay annual dues of $6.00 (six dollars) for first one hundred (100) members, 3¢ for each member above this number with a maximum of $20 (twenty dollars) to the Chesterfield County Council of PTAs, as provided in the council's bylaws. This shall be payable on December 1 of the school year. Section 3. Delegates shall report activities of the council to the local unit and shall present to the council such matters as may be referred to it by the local unit. be Delegates shall vote as instructed on adoption of projects or on matters of policy, but shall use their own discretion on other matters except as provided by council bylaws. *Article XII: Relationship With National PTA and State PTA Section 1. This association is a constituent organization of the National PTA. It is organized and chartered under the authority of the state PTA, which enables to do so under the Bylaws of the National PTA. Section 2. The bylaws of this association are subject to the approval of the state PTA, and may not conflict with the Bylaws of the National PTA and the bylaws of the state PTA. Any provision of the bylaws of the association that conflicts with the Bylaws of the National PTA or the bylaws of the state PTA shall be null and void. -- '"~September, 1979 -8- Section 3. The association shall keep such permanent books of account and records as shall be sufficient to establish the items of gross income, receipts and disbursements of the association, including, specifically, the number of its members, the dues collected from its members and the amount of dues remitted to the state PTA. Such books of account and records shall at all reasonable times be open to inspection by an authorized re[)resentative of the state PTA, or where directed by the committee on state and national relationships, by a duly authorized representative of the National PTA. Section 4. The status of this association as local ?TA shall be subject to termination and its charter as a local ~TA shall be subject to withdrawal., in the manner and under the circumstances provided in the bylaws of the state PTA. Section 5. This association is obligated, upon withdrawal of its charter by the state PTA, (a) to yeild up and surrender all its books and records and all of its assets and property to the state PTA or to another local PTA organized under the authority of the state PTA; (b) to cease and desist from further use of any name that implies or connotes association with the National PTA or the state PTA or status as a constidutent organization of the National PTA; and <c) to carry out promptly, under the supervision and direction of the state PTA all proceedings necessary or desirable for the purpose of dissolving this association. Section 6. This association shall collect dues from its members and shall remit a portion thereof to the state PTA as provided in Article V. *Article XIII: Diss©lution This PTA may dissolve and wind up its affairs in the following manner: a. The executive committee shall adopt a resolution reco~nending that this PTA be dissolved and directing that the question of such dissolution be submitted to a vote at a special meeting of members having voting rights. Written or printed notice stating that the purpose of such meeting is to consider the advisability of dissolving this PTA shall be given to each member entitled to vote at such meeting at least thirty ~3©) days prior to the date of such meeting. -9- Se~ ~ember, 1979 *Article XiV: Parliamentary Authority Robert's Rules of Order Newly Revised shall govern this association in all cases in which they are applicable and in which they are not in conflict with these bylaws and those of the state PTA and the National PTA. *Article XV: Amendments Section 1. These bylaws may be amended at any regular meeting of this association by a two-thirds vote of the members present and voting, provided that notice of the proposed amendment shall have been given at the previous meeting and that the proposed amendment shall be subject to approval of the state PTA. be A committee may be appointed to submit a revised set of bylaws as a substitute for the existing bylaws only by a majority vote at a meeting of this association, or by two-thirds vote of the executive committee. The requirements for adoption of a revised set of bylaws shall be the same as in the case of an amendment. Ce After approval by ~a two-thirds vote at a meeting of this associa- tion, two copies of all amendments shall be sent to the State Office for approval by the State PTA. Section 2. The adoption by the National or state convention of an amendment to articles and sections that bear a star or double star shall automatically amend the association's bylaws to conform to the action taken. *Article XVI: Approval of Bylaws The bylaws of this association shall be submitted to the State Office for approval on behalf of the Board of Managers, by the Virginia PTA Committee on Bylaws, or its designee, every five years. CHESTERFI ELD COUNTY BOARD OF SUPERVISORS AGENDA MEETING DATE: 3/25/81 ITEM NUMBER:, 9. D. SUBJECT: Approval of bid for construction of a concessions building at Point of Rocks Park. COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Bids were received for construction of a concession building at Point of Rocks Park (Bid #81-2163-4407): Brooks and Company General Contractors ....................... $17,495 R. J. Beasley Construction Corp .............................. 17,000 Williams Construction Enterprises ............................. 21,379 B. F. Mathews ................................................ 24,539 Catlett-Johnson Corp ......................................... 21,289 Hendrick & Hudson Construction Company ........................ 16,857 Ladco, Inc ................................................... 20,500 The Parks and Recreation Department and the architects recommend approval of the low bid by Hendrick and Hudson Construction Company, Inc. The anticipated completion time is 120 days. ATTACHMENTS: YES n NO PA SIGNATURE: COUNTY ADMI NISTR~I~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AG E NDA MEETING DATE: SUBJECT: March 25, 1981 State Road Acceptance ITEM NUMBER; 9. E, COUNTY ADMINISTRATOR'S COMMENTS: Recommend Approval. SUMMARY OF INFORMATION Solar I, Section l, Clover Hill District Treemont, Section B, Dale District Searcy, Section 5, Matoaca District Edgehill Townhouses, Sections B and C, Midlothian District Queensmill, Section A, Midlothian District ATTACHMENTS: YES 1'4 NO [] PREPAREB BY;, ~ ~ c ~ Richard M.~'McE1 fish Di rector, Environmental Engineering TO: FROM: SUBJECT: MEETING DATE: Board of Supervisors Environmental Engineering Department State Road Acceptance - Solar 1, Section 1 March 25, 1981 Claypool Road: Beginning where State maintenance ends on existing Claypool Road, State Route 2726, extending southeast to the intersection of Claypool Terrace then southeast to the intersection of Eastwood Drive then southeast to a cul-de-sac. Claypool Terrace: Beginning at its intersection with Claypool Road extending southwest to a cul-de-sac. Eastwood Drive: Beginning at its intersection with Claypool Road extending northeast to the intersection of Eastwood Court, then northeast to a temporary turnaround. Eastwood Court: Beginning at its intersection with Eastwood Drive extending southeast to a cul-de-sac and extending northwest to a temporary turnaround. - i TO: FROM: SUBJECT: MEETING DATE: Board of Supervisors Environmental Engineering Department State Road Acceptance - Treemont, Section B March 25, 1981 Green Cedar Lane: Beginning at the end of previously dedicated Green Cedar Lane and running easterly to the intersection with Green Cedar Court then continuing easterly to the intersection with Privet Drive, then easterly to a temporary turnaround. Green Cedar Court: Beginning at the intersection with Green Cedar Lane and running southerly to end in a cul-de-sac. Privet Drive: Beginning at the intersection with Green Cedar Lane and running northerly to end in a stub road. Again Privet Drive beginning at the intersection with Green Cedar Lane and running southerly to the intersection with Kalanchoe Drive. Kalanchoe Drive: Beginning at the intersection with Privet Drive and running easterly to a temporary turnaround. Again Kalanchoe Drive beginning at the intersection with Privet Drive and running westerly to end in a cul-de-sac. Chester Forest Lane: Beginning at the end of previously dedicated Chester Forest Lane and running southwest to the intersection with Chester Forest Court, then continuing westerly to end in a cul-de-sac. Chester Forest~Court: Beginning at the intersection with Chester Forest Lane and running southerly to end in a cul-de-sac. TO: FROM: SUBJECT: MEETING DATE: Board of Supervisors Environmental Engineering State Road Acceptance - Searcy, Sections 4 & 5 March 25, 1981 Mistora Road: Beginning at the intersection with South Street, State Route 1141 and running southerly to the intersection with Celanco Court, then continuing southerly to the intersection with Meridian Avenue, State Route 1140. Celanco Court: Beginning at the intersection with Mistora Road and running northerly to end in a cul-de-sac. TO: FROM: SUBJECT: MEETING DATE: Board of Supervisors Environmental Engineering Department State Road Acceptance - Edgehill Townhouses, Sect. B & C March 25, 1981 Groundhog Drive: Beginning where State maintenance ends, State Route 1708 and going westerly to tie into proposed Groundhog Drive, Edgehill Townhouses, Section D. TO: FROM: SUBJECT: MEETING DATE: Board of Supervisors Environmental Engineering Department State Road Acceptance - Queensmill, Section A March 25, 1981 Queensgate Road: Beginning at intersection Coalfield Road, State Route 754 and going northeasterly to intersection with Queensgate Court then continues northeasterly to intersection with Royal Ridge Road then continues northeasterly to intersection with Kingscross Road then continues northeasterly to intersection with Castle Hollow Road then continues northeasterly to tie into proposed Queensgate Road, Walton Park, Section G. Queensgate Court: Beginning at intersection with Queensgate Road and going northwesterly to a cul-de-sac. Royal Ridge Road: Beginning at intersection with Queensgate Road and going northwesterly to a temporary turnaround. Kingscross Road: Beginning at intersection with Queensgate Road and going northwesterly to a temporary turnaround. Castle Hollow Road: Beginning at intersection with Queensgate Road and going northwesterly to tie into proposed Castle Hollow Road, Section B, Queensmill. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGE NDA MEETING DATE: March 25, 1981 SUBJECT: Appointments ITEM NUMBER: '11. COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION Youth Services Commission - Ms. Jane Ohly (Midlothian) and Ms. Sylvia A. Wilson (Matoaca) have resigned. The term of office for Ms. Ohly's replacement would be until October ll, 1983 and for Ms. Wilson's replacement until October 11, 1982. Mental Health/Mental Retardation Services Board - A replacement for Mr. Aaron Baugh, Matoaca, is needed. The term of office would be until December 31, 1983. The Board meets once a month which is the third Thursday at 7:30 p.m. at the Mental Health Center. The meetings usually last 2-3 hours. Highway Safety Commission - This group meets approximately 8 times a year, meetings last 1-2 hours and they are held usually at 3:00 p.m. There is no special criteria desired for appointees. Appointees from Dale, Matoaca and Bermuda are needed. ATTACHMENTS: YES [3 NO ~' SIGNATURE: 21312 Warren Ave. Matoaca, VA 23803 February 24, 1981 Mr. Merlin E. O'Neill, Sr., Chairman Board of Supervisors Chesterfield Court House Chesterfield, VA 23832 Dear Mr. O'Neill: It is with sincere regret that I submit my resignation to the Youth Services Commission, effective immediately. I feel that there is a great need for the Youth Services Commission; however, other personal involvements prevent me from devoting the time needed to do an effective job. I wish the Commission success in its every endeavor. If I can be of assistance in the Matoaca District, please do not hesitate to con- tact me. S in c er~ly, -Sylvia A. Wilson cc Mr. Ron Bessent Youth Services Coordinator Office of the County Administrator Chesterfield, VA 23832 Rev. C. Harold Reagan Chester Presbyterian Church 3424 W. Hundred Rd. Chester, VA 23831 CHESTERFI ELD COUNTY BOARD OF SUPERVISORS AGENDA MEETING DATE' SUBJECT: March 25, 1981 ITEM NUMBER: ,, Street Light Installation Approvals and Street Light Requests 12. A. COUNTY ADMINISTRATOR'S COMMENTS: Recommend Approval/Denial As Indicated SUMMARY OF INFORMATION Cost Installation Approvals On Coalfield Road, Midlothian District, $1117.00 Intersection of Comstock and Keithwood, Clover Hill District, $221.00 ATTACHMENTS: Requests On Hybla Road, Clover Hill District (deferred from February 25, 1981 meeting) Intersection of Galena Avenue and Brandywine Avenue, Bermuda District Intersection of Osborne Road and Cliff Lawn Drive, Bermuda District YES El On Gwynn Avenue, Bermuda District cont'd. PREPARED BY: '~ k~P ~>~w' ~' ' Richard M. McElfish Di rector, NO [] Environmental Engineering SIGNATURE: COUNTY ADMI NISTP.,~R BOARD AGENDA Page 2 March 25, 1981 Meeting Intersection of Hull Street Road and Cedaroak Road, Clover Hill District Intersection of Beulah Road and Meadowburm Drive, Dale District Intersection of River Road and Bridle Path Drive, Matoaca District 7500 West Broad Street VIRGINIA ELF'CTRIC AND POWER COMPANY, RICHIM, OiqD, VIRGINIA 23261 Mr. Richard M. McElfish Director, Environmental Engineering Dept. Chesterfield County Chesterfield, Virginia 23832 Dear Mr. McElfish: The cost f%r installing the ouCdoor lighting you requested at /" ~- ,r, ~' L"7~ ~:-~:__ c..,--~. 7"~ ,* . r~ ~ r~/-'" ""~ - ..... is_~//] '/,.(~ . This was calcul~ted by applying four years of revenue to the cost to Vepco of installing the facilities. We will proceed with construction upon receipt of a letter authorizing Vepco to bill the County of Chesterfield for the installation cost. If you have any . Yours truly, William P. Berry, Jr. Marketing Services Representative 7500 West Broad Street VIRGINIA ELECTRIC AND POWER COMPANY, RICHMOND, VIRGINIA 23261 Mr. Richard M. McE!fish Director, Environmental Engineering Dept. Chesterfield County Chesuerfield, Virginia 23832 Dear Fir. McElfish: The cost for installing the outdoor lighting you requested at by applying four year~ of revenue to the cost to Vepco of installing the facilities. We will proceed with construction upon receipt of a letter authorizing Vepco to bill the County of Chesterfield for the installation cost. If you have any questions, please contact me at 285-5265. Yours truly, Will. into P. Berry, .Jr. Marketing Services Representative Clover Itill D istri ct STREET LIGItT REQUEST DATE 2/2/81 TAX MAP N~_NIE OF REQUESTOR Mr. Clyde Cordle ADDRESS lll6 Hybla Road 27-14 PHONE NUMBER INTERSECTION 275-3927 (work) OF ......... & Located on dead end on Hybla Road POLE NUMBER IL07 POLE NEEDS TO BE INSTALLED C~,~.,,~c This request is not located at an intersection. It has a low traffic count and would serve five homes. Does not meet criteria. DATE APPROVED/DISAPPROVED BY BOARD OF SUPERVISORS DATE LETTER SENT TO VEPCO DATE INSTALLED Bermuda D i s tri c t STREET LIGHT REQUEST DATE 3/]]/8] TAX MAP 8]-] 2 NA2v~.E OF REQUESTOR ADDRESS Garland Dodd PHONE NUMBER INTERSECTION OF Galena Awenue & Brandywine Avenue POLE NUMBER POLE NEEDS TO BE INSTALLED CO~QIENTS Request is located at an intersection. There are 25 houses located within a 1,O00' radius. Medium traffic count. Meets criteria. DATE APPROVED/DISAPPROVED BY BOARD OF SUPERVISORS DATE LETTER SENT TO VEPCO DATE INSTALLED Bermuda District STREET LIGHT REQUEST DATE 3/4/81 TAX MAP 98.1 3 NA~ME OF REQUESTOR Garland Dodd ADDRESS PHONE NUMBER INTERSECTION OF Osborne Road & Cliff Lawn Drive POLE NUMBER TH 2448 POLE NEEDS TO BE INSTALLED Cn~,,~,~ Request is located at an intersection and there are 25 homes located within a 1,000' radius. Traffic count is high. Does meet the criteria. DATE APPROVED/DISAPPROVED BY BOARD OF SUPERVISORS DATE LETTER SENT TO VEPCO DATE INSTALLED Bermuda District STREET LIGHT REQUEST DATE 3/4/81 TAX MAP 67-4 NA~IE OF REQUESTOR ADDRESS Garland Dodd PHONE NUMBER INTERSECTION OF Gwynn Avenue & POLE NUMBER 50072 POLE NEEDS TO BE INSTALLED CO~!ENTS Location of proposed light is not an intersection and there is a ]ow traffic count. There are 25 homes within a ],000' radius. Does not meet criteria. DATE APPROVED/DISAPPROVED BY BOARD OF SUPERVISORS DATE LETTER SENT TO VEPCO DATE INSTALLED Clover Hill District STREET LIGHT REQUEST DATE 3/12/81 TAX MAP 49-10 NAME OF REQUESTOR Mr. Bookman ADDRESS PHONE NUMBER INTERSECTION OF Hull Street Road & Cedaroak Road POLE NUMBER POLE NEEDS TO BE INSTALLED X Cn.,~,~m~ Request is located at an intersection. There are 25 homes within a 1,O00' radius. There is a high traffic count. Note a pole would have to be installed. Meets criteria. DATE APPROVED/DISAPPROVED BY BOARD OF SUPERVISORS DATE LETTER SENT TO VEPCO DATE INSTALLED Dale District STREET LIGHT REQUEST DATE 3/1 2/81 TAX MAP 67-1 NA2~IE OF REQUESTOR Mrs. Gardner ADDRESS 3837 Beulah Road PHONE NUMBER 271-9107 (home) INTERSECTION OF Beulah Road & Meadowburm Drive POLE NUMBER POLE NEEDS TO BE INSTALLED C~'~'~"~ Request is located at an intersection. There are x 25 homes located within a 1,O00' radius and there is a high traffic count. Meets criteria. Note a pole needs to be installed. DATE APPROVED/DISAPPROVED BY BOARD OF SUPERVISORS DATE LETTER SENT TO VEPCO DATE INSTALLED Matoaca District STREET LIGHT REQUEST DATE 3/3/81 TAX MAP N~.E OF REQUESTOR Mrs. J. D. Watkin ADDRESS 21436 Bridle Path Drive 187-3 PHONE NUMBER 526-3267 INTERSECTION OF River Road & Bridle Path Drive POLE NUMBER FE-37 POLE NEEDS TO BE INSTALLED COl"'~,!~N~ ~S Request is located at an interseCtion and there are 25 houses within a 1,O00' radius. There is a high traffic count. Does meet the criteria. DATE APPROVED/DISAPPROVED BY BOARD OF SUPERVISORS. DATE LETTER SENT TO VEPCO DATE INSTALLED CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA MEETING DATE: March 25, 1981 ITEM NUMBER: 12. B. SUBJECT: Authorization to pay the firm of J. K. Timmons and Associates $8,879.92 for engineering services previously performed on the 60/147 Drainage District and appropriation of same. COUNTY ADMINISTRATOR'S COMMENTS: Recommend Approval. SUMMARY OF INFORMATION: A bill was received by this office approximately 6 months ago from the firm of J. K. Timmons and Associates for a design for drainage improvements from State Route 60 down through Farnham Drive. These plans were approved by this office approximately three to four yearrs ago. Two years ago an earth ditch channel was installed in conjunction with a sewerline. At a later date a channel is to be installed using concrete. This office assumed that this bill was paid previously as this job has been going on since 1975. However, upon receiving the finished plans, approving them and constructing a portion thereof, this office received a bill in the amount of $8,879.92 from J. K. Timmons and Associates for the above engineering design work. This office asked to be provided a contract or notice to proceed that was used by J. K. Timmons to do the design work. We received copies of letters dated June 13, 1975 in which the County and the firm worked out the design cost of the project. Some of it was based on physical construction work. This office along with Central Accounting has checked the old records to make sure this bill was never paid. We are asking for authorization to pay the firm of J. K. Timmons for this particular portion of the design and to pay it out of the unappropriated 60/147 Drainage District funds thereby completely paying for the engineering design work downstream of State Route ATTACHMENTS: YES E] NO ~ PEEPAEED BY: Richard M. McElfish v Director Environmental Engineering SIGNATURE: OUNTY ADM, NI ~T/RATOR CHESTERFI ELD COUNTY BOARD OF SUPERVISORS AGENDA MEETING DATE: March 25, 1981 ITEM NUMBER: 12. C. SUBJECT: Authorization to appropriate $5,044.44 from the unappropriated Industrial Park/Airport account and transfer it to the Whitepine Extension account. COUNTY ADMINISTRATOR'S COMMENTS: l~ecommend Approval. SUMMARY OF INFORMATION: We have received additional itemized charges for the above mentioned project due to overruns. Basically, these overruns were due to undercut material having to be taken out,as was verified by this office. By appropriating the money from the unappropriated Industrial Park/Airport account, we will be able to make the final payment for Whitepine Extension and close out the project. The actual cost of the Whitepine Extension project is $123,567.49, or approximately a 6% overrun due to the undercut. Approximately $12,764 of the original contract was deleted. Contract Price Work Completed Overruns TOTA[ WITH OVERRUNS ($115,088.05) $105,775.49 (per contract) $ 17,792.00 $123,567.49 ATTACHMENTS: YES [] NO ~3 PREPARED BY; ~ ~'E-~ ~ ~ Richard M. McElfis~ Director Environmental Engineering SIGNATURE: COUNTY ADMI NI~;[~RATOR CHESTERFI ELD COUNTY BOARD OF SUPERVISORS A6ENDA March 25, 1981 MEETING DATE: ITEM NUMBER: 12 .D. SUBJECT: Request an additional $ 3,799 be appropriated from the Reycan Road account for installation of additional underground lines in the loop service to the Industrial Park/Airport. COUNTY ADMINISTRATOR'S COMMENTS: Recommend Approval. SUMMARY OF INFORMATION:On September 24, 1980 the Board approved $7,276 for installation of a utility line for the loop service to serve the Industrial Park/Airport. Vepco later reported that the adjacent property owner would not dedicate the required easement. Therefore, Vepco decided to find another alternative. On December 10, 1980, the Board of Supervisors was asked to dedicate a County easement in which the Vepco service loop would be installed. The Board approved the dedication of this easement. The easement extends down Whitepine Road to the County property line and then follows the County property line out to Cogbill Road. This particular alignment, if installed, would cost the County $4,694. The line would consist of approximately 700' underground, that being in the vicinity of Reynolds Metals, with the remaining portion totally above ground to Cogbill Road. However, when filing for this permit with the FAA, it was brought to our attention that when the runway is expanded and the new guidance system is installed, 1200' of overhead line would have to be converted to an underground line at a much greater cost than if done at this time. Vepco has determined that in order to put in approximately 1,200' of underground line in lieu of the overhead at the end of the runway, additional costs will total $ 6,381 . When adding this to the previous estimate of $4,694, the total will be $ 11,075 An appropriation of $7,276 has already been made, therefore I request thai the Board take the following action. ACTION 1: Recommend 1200' of underground line be put in at this time so no additional costs would be incurred later. ACTION 2: The difference of $ 3,799 be appropriated from the Reycan Road account. PREPARED BY;//~'222,,,'"7~ ~"~'~ Richard M~. McElfish Director, Environmental Engineering ATTACHMENTS: YES ~ NO [] SIGNATURE: r ~.¢¢,Z,L'~¢-~-'~'~./]:,,~'-¢'~'~,'¢--~-- - fj,, C0UNTY'-C,~-~M"TN!~i'-~ATOR REYCAN R D. - :=~ - L~X.:ATION OF CF..NTf:~ LINE OF RIGHT OF WAY "CI'IESTERFIELD OWNER: COUNTY OF VIRGINIA ELECTRIC AND POWER CON~PANY FLAT TO ACCON~;.I.IyRIGHT-OF-'WAY CJI IPPENIIAM DISTRICT AIRPORT" CIiESTERFIELD D!ST,qlc i-TO~'iSal P- COUNT Y~CI T¥ S fATE DAlE Cll~. c ,~ST, RFLLD VA CtlIPPENttAM OFFICE j GRID 1-2343I EST. 05 0026800 I CHESIERFIELD COUNTY Office of County Administrator MEMO Vepco VIRGINIA ELECTRIC AND POWER COMP~;~ 9121 Midlothian Pike Bon Air, Virginia 23235 December 31, 1980 Mr. Nicholas N. Meizer County Administrator Chesterfield County Chesterfield, Virginia 23823 Dear Mr. Meizer: By letter of September 15, 1980 Vepco proposed to Chesterfield County that we would provide an alternate circuit to the Chesterfield Air Park and requested the County to agree to reimburse Vepco $7,276 as an overhead/underground differential for that portion of the alternate line which would be constructed on Reycan Road on the park property. The County authorized Vepco to bill upon the completion of the installa- tion. On November 14, 1980 we confirmed our inability to secure rights-of-way on Reycan Road and proposed instead to provide the alter- nate circuit overhead from Cogbill Road on County property. At that time we suggested an overhead/underground differential of $2,232. This cost was based on 380 feet of underground adjacent to Whitepine Road in front of the Reynolds property. In a subsequent conversation with Chesterfield County you requested that we extend the underground the entire length that Whitepine Road is presently constructed. We have now completed the overhead/ underground differential for the 715 feet of underground which is $4,694. In ~ie~ of your previous authorization to pay $7,276 we will proceed with the construction of alternate circuit as soon as proper notifications are made to the FAA and upon completion of the alternate circuit will bill Chesterfield County $4,694 as the overhead/underground differential for the 715 feet adjacent to Whitepine Road. If you have any questions, please let me know. Sincerely, W. E. Kitchen District Manager cc: Mr. J. M. Robertson, Jr. Mr. G. H. Piercy CHESTERFI ELD COUNTY BOARD OF SUPERVISORS AGENDA MEETING DATE SUBJECT: March 25, 1981 ITEM NUMBER: 12. E. SIGNAGE - AIRPORT/INDUSTRIAL PARK/THE CROSSWIND RESTAURANT COUNTY ADMINISTRATOR'S COMMENTS: Recommend Approval. Staff will be Present with additional information as requested by the Board. SUMMARY OF INFORMATION: Staff was directed to explore with the owners of The Crosswind Restaurant an additional sign to be located at the Route 10 entrance to the Airport/Industrial Park. Staff, in meeting with Mr. Cox of the restaurant, reviewed the type of sign they were proposing. We feel that one sign listing both the Airport/Industrial Park and Restaurant would be preferable to a separate restaurant sign. In addition, it is felt that the existing sign does not create as attractive an entrance as desirable for the County's Airport/Industrial Park. Therefore, we explored the possibility of replacing the current sign with one advertising both the Airport/ Industrial Park and The Crosswind Restaurant. To replace the existing sign with a plexiglas back-lit sign with an extruded aluminum skirt would cost approximately $4500. Plantings for the base of the sign would add another $1000 for a total of $5500. Mr. Cox concurs with our recommendation and has indicated that they would be willing to contribute half the cost of the sign and landscaping. Staff has also explored a similar-type sign to be located at the intersection of Courthouse and R~ycan Roads indicating the Industrial Park. We recommend an unlit metal face painted copy double-faced sign with extruded aluminum skirt be installed at the estimated cost of $1300. The Board is requested to authorize the County Administrator to enter into a contract for the installation of two new signs (as previously described) at a cost not to exceed $7000, one to be located on Route 10 for the Airport/Industrial Park and The Crosswind Restaurant, and the other on Courthouse Road for the Industrial Park. Adequate funds for the recommended signs are available in the Airport/I~trial~ark account. PREPARED BY: '~~~_~ ~ ~7~ J~fr~ B. Muzz~~~tor ATTACHMENTS: YES F~ NO ~? Co mk~i~,y Devel~-- I' C OUNTY~-AbM~TRATOR CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA MEETING DATE' March 25, 1981 ITEM NUMBER: 2. SUBJECT: Resolution of Congratulations to the Recipients of the Richmond Times Dispatch CemT~ity Service Awards who are Residents of Chesterfield County COUNTY ADMINISTRATOR'S COMMENTS: Recommend Approval. The recipients will be present at the meeting. SUMMARY OF INFORMATION Whereas, Mr. W. T. Henshaw, Jr., Dr. Samuel A. Madden and Mrs. Peggy T. Shoosmith are recipients of the Richmond Times Dispatch Community Service Awards given in cooperation with the American Institute for Public Service; and Whereas, Mr. Hensh.aw, Dr. Madden and Mrs. Shoosmith have provided public service by unset~shly contributing and volunteering their time and effort towards~the well-being and happiness of their fellowman; and Whereas, Mr. Henshaw, Dr. Madden and Mrs. Shoosmith are residents of Chesterfield County and have brought this special recpgnition not only upon themselves and their families, but the County as well. Now, Therefore, Be It Resolved that the Board of Supervisors hereby expresses its congratulations to Mr. W. T. Henshaw, Jr., Dr. Samuel A. Madden and Mrs. Peggy T. Shoosmith; And Further Be It Resolved that this Board of Supervisors actm~vled~e~ its good fortune in having ~uch outstanding individuals as Mr. Henshaw, Dr. Madden and Mrs. Shoosmith as citizens of Chesterfield County. PREPARED BY;~~~L~~~~ ATTACHMENTS: YES r3 NO ~ v COUNTY ADMINISTR~ ~Livin~ -L. Today ,tion H Sundny~ M~rek 15, IqBl Creativp Cook ...... Dear Abhy ............. 16 Gardpu~ ................. 2.1 Horoseape ............. 22 Mm. L.H. Haskin .Ir. ting ct~ award for doing what ! like to do.' W.T. Henshaw Jr. 7 tell a kid, ~.fheh .at hacing f. n, come tell me, and l?l see .,bat we can do abo~t it.' Hattie H. Johnson ?feel hepp~j help so~aebodlt. If Ica. make someone happy, tben l am happy.' Dr. Samuel A. Madden 'Work is ajay: if people keep on work- ing the~ keep alipe, ' Susan Senechal 'I like kids. I don't thb~k I like aAults particularly.' Peggy T. Shoosmith 'Ica. be reallg tired when l come in at night...but I enjoy it so mttcb I don't even think abtnd being tired.' Six'Chosen for A wards In Community Service Community Service Awards have been part of their public position Such of- Mrs L~wrenceH Heskm.fr .thepresl. ficials, however, can be nominated and dent ng St Mary's Hospital Auxiliary. may win if their efforts are not part of D,ring her term, the anxi ary has con- She wax ,!$trume~tal m raF,11~ murh of that money, helping to '~tart and r m he Helping Others She's Doing What She Likes AT SI. MARY'S she works every Monday Mrs. Haskln Is president of the St Mary's Auxiliary, leading the ac tlvttles of the 50~-plus Mrs. Lawrence H. Haskh~ Jr.: President and 'Gofer' CHESTERFI ELD COUNTY BOARD OF SUPERVISORS AG E NDA MEETING DATE: March 25, 1981 ITEM NUMBER: 12. F. SUBJECT: Highway Priorities and Statement for Preallocation Hearing for the FY8t-82 Primary Construction Budget COUNTY ADMINISTRATOR'S COMMENTS: Recommend Approval. SUMMARY OF INFORMATION; See Attached. ATTACHMENTS: YES El NO [] (,/ ' C OU ~TY/ADM i,,N'I~T RATOR /- STATEMENT GOOD AFTERNOON - I AM HARRY DANIEL, CHAIRMAN OF THE CHESTERFIELD COUNTY BOARD OF SUPERVISORS. I APPRECIATE THE OPPORTUNITY TO ADDRESS YOU CONCERNING WHAT I FEEL IS THE GREATEST PROBLEM FACING CHESTER- FIELD COUNTY, NAMELY, OUR HIGHWAY SITUATION. THE COUNTY OFFICIALS AND CITIZENS OF CHESTERFIELD ARE MOST CONCERNED WITH THE TRAFFIC INCREASE ON OUR ROADS AND THE INABILITY OF THE HIGHWAY DEPARTMENT TO FUND GREATLY NEEDED IMPROVEMENTS. WE SUPPORT YOU IN YOUR EFFORTS TO INCREASE HIGHWAY FUNDING FOR THE COMMONWEALTH OF VIRGINIA SO THAT ALL MAY ENJOY A SAFE HIGHWAY SYSTEM. IT IS MY UNDERSTANDING THAT DUE TO THE LIMITED FUNDING SITUATION YOU HAVE REQUESTED LOCAL GOVERNMENTS TO PROVIDE YOU WITH OUR "ABSOLUTE MINIMUM IMPROVEMENTS FOR NEXT YEAR", AS WELL AS A COMPLETE LIST OF ALL NEEDED PRIMARY CONSTRUCTION PROJECTS. FOR MAJOR ROAD CONSTRUCTION, OUR "ABSOLUTE MINIMUM IMPROVEMENTS FOR NEXT YEAR ARE: (1) (2) (3) (4) POWHITE PARKWAY AND ROUTE 288 THE ROUTE 360 AND CHIPPENHAM PARKWAY CLOVERLEAF INTERCHANGE THE HUGUENOT ROAD AND ROBIOUS ROAD INTERSECTION COMPLETION OF THE ROUTE 10 FOUR-LANING BETWEEN ROUTE 1 AND CHIPPENHAM PARKWAY THESE PROJECTS REQUIRE THE CONCLUSION oF PLANNING ACTIVITIES WHICH INCLUDE THE TOLL ROAD FEASIBILITY STUDY, CONSTRUCTION PLANS FOR HUGUENOT ROAD, AND THE CHESTER AREA ALTERNATIVE STUDY. IN ADDITION TO OUR NEEDED MAJOR CONSTRUCTION PROJECTS, NEXT YEAR'S "ABSOLUTE MINIMUM IMPROVEMENTS,, INCLUDE THECHESTERFIELDAVl~ PAVEMENT RESTORATION PROJECT AND INTERSECTION SAFETY IMPROVEMENTS AT HARROWGATE ROAD AND ROUTE 1 AND HARROWGATE ROAD AND HAPPY HILL ROAD. WITH REGARD TO OTHER NECESSARY HIGHWAY IMPROVEMENTS IN CHESTERFIELD COUNTY, THE FOLLOWING INVENTORY IS PRESENTED: - FOUR-LANE CONSTRUCTION OF HUGUENOT ROAD - CONSTRUCTION OF THE HOKE-BRADY ROAD/JAMES RIVER CROSSING AND/OR CHIPPEN/LABURNUM - CONSTRUCTION OF A GRADE-SEPARATED RAILROAD CROSSING ON ROUTE 36 IN ETTRICK - SIX-LANE CONSTRUCTION OF ROUTE 60 FROM PROVIDENCE ROAD TO MIDLOTHIAN VILLAGE - SIX-LANE CONSTRUCTION OF ROUTE 360 FROM CHIPPENHAM PARKWAY TO ROUTE 288 - TEMPLE AVENUE FROM COLONIAL HEIGHTS TO DINWIDDIE - 2 - THE LAST POINT I WISH TO ADDRESS IS A CONCERN I HAVE }tAD FOR SOME TIME. IN DEALING WITH THE INCREDIBLE GAP BETWEEN CHESTERFIELD COUNTY'S ROAD NEEDS AND AVAILABLE FUNDING, I HAVE OFTEN WONDERED HOW THIS PROBLEM CAME TO BE. A RECENT ADVERTISEMENT BY THE CHESTERFIELD BUSINESS COUNCIL SUGGESTED AN EXPLANATION FOR OUR PROBLEM. THE ADVERTISEMENT PRESENTED PER CAPITA AND PER SQUARE MILE HIGHWAY EXPENDITURES OVER THE PAST'25 YEARS FOR CHESTERFIELD COUNTY AND THREE OTHER SUBURBAN COUNTIES OF SIMILAR SIZE AND GROWTH RATES. ACCORDING TO THOSE FIGURES, CHESTERFIELD COUNTY RECEIVED LESS THAN ANY OF THE OTHER THREE COUNTIES IN BOTH PER CAPITA AND PER SQUARE MILE EXPENDITURES. I ASK YOU, GENTLEMEN, IS THIS TRUE? IS IT TRUE THAT AT LEAST TWO OTHER URBAN COUNTIES HAVE RECEIVED OVER 60% MORE HIGHWAY FUNDING PER CAPITA THAN CHESTERFIELD COUNTY? IF THESE FIGURES ARE CORRECT, THEN THE REASON FOR OUR ROAD PROBLEMS AS WELL AS A CURE FOR THE PROBLEMS IS OBVIOUS. THANK YOU FOR YOUR CONSIDERATION OF CHESTERFIELD COUNTY'S HIGHWAY NEEDS. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA MEETING DATE: March 25, 1981 SUBJECT: Highway Engineer ITEM NUMBER: 10. COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OFINFORMATION: This is the regular time for the Highway Resident Engineer to meet and discuss road matters in the County. ATTACHMENTS: YES [] NO ~ SIGNATURE: vii/'' ~'~"' ~'~"'-~'~:'**" '" COUNTY ADM I NISTR~)'I~ /-- UTILITIES DEPARTMENT COUNTY OF CHESTERFIELD AGENDA FOR THE M~EI~INC OF THE BOARD OF SUPERVISORS MARCH 25, 1981 III. IV. V. VI. VII. Financial Report - water and sewer. Approval of water contract: 1. W81-36CD/6(8) 1362 Courthouse Commons Developer: Magnolia Investment Associates Contractor: Stamie E. Lyttle Co., Inc. Estimated Contract Cost: $36,016 Estimated County Cost: $8,884.89 - Cash Refund for Oversize Code: 380-1-61362-7212 - Appropriate $8,884.89 from 563 Surplus to 380-1-61362-7212 Recommend approval Dale Award of Contract No. W81-30C/6(8)1301 for the installation of a pressure regulator and vault in Route 10-Enon Area to Richard Lo Crowder Construction, Inc. in the amount of $6,900. Recommend approval Bermuda Adjustment of appropriations for water and sewer proje¢,ts. Report of Swift Creek Watershed Committee. Consideration of approval of Change Order No. 1, in the amount of $400, for Sewer Contract No. S73-1T, Division B, Subcontract #1, Hening Heights Area, for Stamie E. Lyttle Co., Inc. Recommend approval Dale Approval of sewer contracts: S81-3CD/7(8)1032 Midlothian Trunk Sewer Developer: Midfield Associates Contractor: Seaboard Contractors, Inc. Estimated Contract Cost: $161,027.21 Estimated County Cost: $156,000 Code: 574-1-11781-7221 - $65,000 Refund through Connections Appropriate $70,000 from 574 Surplus to 380-1-71032- 7212 - Cash Refund Recommend approval Midlothian S81-4CD/7(8)1042 Reynolds Commercial P~operty Route 60 - LeGordan Drive Developer: J. Louis Reynolds Developer Agrees to Pay: $40,000 (Midlothian Trunk Sewer) Recommend approval Midlothian Utilities Department Agenda Page 2 March 25, 1981 VIII. S81-11CD/7(8)1112 Walton Park Developer: George O. Gratz, Inc. Developer Agrees to Pay: The cost of an 8-inch sewer through his property, which will be served by the Midlothian Trunk Sewer, when the property is developed. Recommend approval Midlothian Mis cellaneous: 1. Report of developer water and sewer contracts. IX. Utility Acquisitions: Abandonment of Old Hundred Road, Route 652. Recommend approval Clover Hill Vacation of excess right of way of Old Hundred Road. Recommend approval Clover Hill X. General Fund Acquisitions: Request for authorization to proceed with condemnation against Mr. and Mrs. Walter H. Roberts for an easement needed to adjust a Vepco utility in connection with the Bellwood Industrial Access Project, Tax Map: 68-13. (009). Recommend approval Bermuda oZ 0 r~ 000 ~ ~0 O00~ ~ ~ O0000~i 00~~00~~00000~ ....... ~ ..... ~ ~ oo~~o~~oooo o~~o~~oooo~ ooo~o~ooo~oooooooo ~11 I IIIj"~llllllll 00~0~0~00~0~000000 oo~~o~o~oooooo o~~o~o~o~oooo~,· 0 ~ ~0~0 0 000 ~~ 0 000 ~~I I00 ~~ 0 00~ ~) 0 000~0 0 O0 000~0 0 O0 I 1000~0 i 0 i O~ i I I ~00~0 i 0 i O0 0~~ ~ O0 0 ~ ~000~0~00 ~ ~ 000~ ~00 o ~0~000 i i 0 ~0~~0~000 ~ ~000~ IIIIII 0 0 0 0 0 0 oO I oO 1,4 0 u,..i ~) .,.4 C; II · H 0 0 0 ~ ~00 ~-~ 0 .o 0 E~ 0 ,= 0 u~ 0 0 0 0 r~ 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O~ 00000~0~00000~000000000 ~00~00~0~0~000~000000~ ~~00~~~0~0~0~000~ ~~~0~~00~0~~00~0 0 0 ~'0~ O0 -.i-cO O0 0 0 0 ! 0 0 0 UTILITIES DEPARTMENT COUNTY OF CHESTER~'IELD AGENDA FOR THE MEETING OF THE BOARD OF SUPERVISORS MARCH 25, 1981 ITEM NO. II (1) CONTRACT NUMBER: W81-36CD or 6(8)1362 LOCATION: Courthouse Commons DEVELOPER: DISTRICT: Dale Magnolia Investment Associates, A General Partnership CONTRACTOR: COST: TOTAL CONTRACT COST: EST. COUNTY COST: (Cash refund for oversize) EST. DEVELOPER COST: CODE: Stamie E. Lyttle Co.~ Inc. $36,016.00 8,884.89 $27,131.11 Appropriate from 563 surplus to 380-1-61362-7212. Cash refund for oversize mains. VICINITY SKETCH UTILITIES DEPARTMENT COUNTY OF CHESTERFIELD AGENDA FOR THE MEETING OF THE BOARD OF SUPERVISORS MARCH 25, 1981 ITEM NO. III Award of Contract #W81-30C/6(8)1301 for installation of pressure regulator and vault on Route 10 - Enon Area to Richard L. Crowder Construction, Incorporated in the amount of $6,900.00. Appropriate $7,590.00 from 563 surplus to 380-1-61301-4393 which includes a 10% contingency. 0 o o r~ UTILITIES DEPARTMENT COUbFfY OF CHESTERFIELD AGENDA FOR THE MEETING OF THE BOARD OF SUPERVISORS MARCH 25, 1981 ITEM NO. IV Adjustment of appropriation for water and sewer projects. (a) 1. W79-22B - Water line from Appomattox - Appropriate from 367 Bond Surplus, $35,000 to 380-1-69227-4393. 2. W79-23B - Water line from Appomattox - Appropriate from 367 Bond Surplus, $35,000 to 380-1-69237-4393. 3. W79-24B - Water line from Appomattox - Appropriate from 367 Bond Surplus, $99,849.85 to 380-1-69247-4393. 4. W79-25B - Water line from Appomattox - Appropriate from 367 Bond Surplus, $125,000 to 380-1-69257-4393. The total amount to be appropriated, $294,849.85, is the amount shown in the 81-82 Capital Budget for these projects. This is to cover a portion of the materials provided by the Utility Central Stores. (b) W80-32CD - Kings Forest, Section 2, Phase 2 - Unappropriate from 380-1-60322-7212, $972.62 to 563 Fund Balance. This will finalize the project. (c) S80-117CD - Harbour Point Force Main - Unappropriate from 380-1- 70175-7212, $598.00 to 574 Fund Balance. This will finalize the project. (d) S81-8C - Falling Creek Court, Section A - Appropriate from 574 Surplus, $134.00 to 380-1-71081-2905. This is to cover a high- way permit for the above referred-to project. (e) W80-115C - Water line along Route 360 and Cozy Lane - Appropriate from 563 Surplus, $893.17 to 380-1-60154-4393. This will finalize the project. UTILITIES DEPARTMENT COUNTY OF CHESTERFIELD AGENDA FOR THE MEETING OF THE BOARD OF SUPERVISORS MARCH 25, 1981 ITEM NO. V REPORT OF SWIFT CREEK WATERSHED COMMITTEE A review of the data collected on the reservoir since the Committee's last report, March 12, 1980, indicates that the water quality in the reservoir remains unchanged. The tributary monitoring program, instituted to determine the cause of unusually high tests results in the past, indicates that the quality of the water in the tributaries is also good. Due to the drought, the reservoir reached its lowest level since it was initially filled. The level of the reservoir dropped to 2.2 feet below the spillway elevation. Even though the rainfall this winter has been below normal, the reservoir has refilled. The tributary monitoring was also interrupted due to the drought, since there was no flow in the creeks. During the past year, the possibility of obtaining 314 grant funds from the EPA for continued monitoring of the reservoir was again investigated. It is EPA's position that these funds be made available only for lakes which are open to the public for recreation. Report of Swift Creek Watershed Committee Page 2 March 25, 1981 The Committee is still investigating the possibility of utilizing the Landsat Program as a means of monitoring land use and other changes in the Swift Creek drainage area. A computer terminal is to be installed in the Department of Community Development next week. The Committee, through Kenneth W. Brammer (Utilities Department) and Steve Williams (State Water Control Board), will have access to the terminal to obtain information that may be useful in monitoring the watershed. This past fall repairs to the Swift Creek dam were completed by County personnel in accordance with the require- ments of the Corps of Engineers. UTILITIES DEPARTMENT COUNTY OF CHESTERFIELD AGENDA FOR THE MEETING OF THE BOARD OF SUPERVISORS MARCH 25, 1981 ITEM NO. VI Consideration of approval of Change Order No. 1, in the amount of $400, for Sewer Contract No. S73-1T, Division B, Subcontract #1, Hening Heights Area, for Stamie E. Lyttle Co., Inc. This Change Order is for the additiol~ of 20 tons of rip rap installed at the creek crossing on the above project. The consultant has reviewed this item and approval of the Change Order is recommended. District: Dale Recommend approval UTILITIES DEPARTMENT COUN%Y OF CHESTERFIELD AGENDA FOR THE MEE21NG OF THE BOARD OF SUPERVISORS MARCH 25, 1981 ITEM NO. VII Approval of sewer contracts: S81-3CD/7(8)1032 Midlothian Trunk Sewer Developer: Midfield Associates Contractor: Seaboard Contractors, Inc. Estimated Contract Cost: $161,027.21 Estimated County Cost: $156,000 Code: 574-1-11781-7221 - $65,000 Refund through connections Appropriate $70,000 from 574 Surplus to 380-1-71032- 7212 - Cash Refund J. Louis Reynolds and the School Board will fund $45,000 of the above $70,000. The Board previously approved the County funding up to $25,000 of the cost of the project. The developer has requested that the refund provision be for 10 years instead of the normal 5 years. Recommend approval Midlothian S81-4CD/7(8)1042 Reynolds Commercial Property, Route 60 - LeGordan Drive Developer: J. Louis Reynolds Approval of developer participation agreement with J. Louis Reynolds. The developer agrees to pay $40,000 towards the cost of the Midlothian Trunk Sewer. The oversize cost will not be refundable. Recommend approval Midlothian S81-11CD/7(8)1112 Walton Park Developer: George 0. Gratz, Inc. Approval of developer participation agreement with George O. Gratz, Inc. The developer agrees to re- imburse the County the cost of an 8-inch sewer through his property, which will be served by the Midlothian Trunk Sewer, when the property is developed. Recommend approval Midlothian VICINITY MAP 2000 IOOO' 0 I000' 2000' SCALE : I"= 2000' UTILITIES DEPARTMENT COUNTY OF CHESTERFIELD AGENDA FOR THE MEETING OF THE BOARD OF SUPERVISORS MARCH 25, 1981 ITEM NO. VIII (1) The following water and sewer contracts were approved and executed by the County Administrator: (1) W81-32D/6(8)1320 Brandermill - Harbour $4,020.00 Pointe Recreation Area Developer: Brandermill Contractor: R.M.C. Contractors, Inc. Clover Hill (2) W81-35D/6(8)1350 Edgewood - Section '2' $12,754.00 Developer: Jalil U. Rahman and Michele L. Rahman Contractor: Stamie E. Lyttle Co., Inc. Dale (3) W81-33D/6(8)1330 Chesswood - Section "C" $40,077.50 Developer: Bogese, Inc. Contractor: J.H. Martin & Sons, Inc. Dale (4) WS0-114D/6(8)0143 Brandermill - The Oaks, $19,060.00 Phase IV Developer: Brandermill Contractor: R.M.C. Contractors, Inc. Clover Hill (5) W81-34D/6(8)1340 Buckingham - Section '2' $47,904.50 Developer: Calcourt Properties,.Inc. Contractor: Stamie E. Lyttle Company, Inc. Midlothian (6) SSl-19D/7 (8)1190 Regatta Pointe Developer: Brandermill Management, Inc. Contractor: R.M.C. Contractors, Inc. $61,601.50 Clover Hill (7) S81-16D/7(8)l160 Harbour Pointe Rec. Center - Outfall Developer: Brandermill Contractor: R.M.C. Contractors, Inc. $19,200.00 Clover Hill UTILITIES DEPARTMENT AGENDA Page Two March 25, 1981 (8) S81-22D/7 (8)1220 Bermuda Gardens - Section C Developer: George C. Angone Contractor: William M. Harman $14,086.52 Bermuda UTILITIES DEPARTMENT COUNTY OF CHESTERFIELD AGENDA FOR THE MEETING OF THE BOARD OF SUPERVISORS March 25, 1981 ITEM NO: IX (1) SUBJECT: Abandonment of Old Hundred Road; Route 652; Clover Hill District. We have received a petition from Brandermill requesting the abandonment of Old Hundred Road as shown on the attached plat. This has been reviewed by staff and approval is recommended. UTILITY UTILITIES DEPARTMENT COUNTY OF CHESTERFIELD AGENDA FOR THE MEETING OF THE BOARD OF SUPERVISORS March 25, 1981 ITEM NO: IX (2) SUBJECT: Vacation of excess Right of Way of Old Hundred Road; Clover Hill District. We have received a petition from Brandermill requesting the vacation of a portion of Old Hundred Road as shown on the attached plat. This has been reviewed by staff and approval is recommended. UTILITY Z,= PI;tEVIOUS JOB No. J. K. TIMMONS & A~CIATES, INC. ENGINEERS · SURVEYO,RS 711 N. COURTHOUSE RD. RICHMCND~ VA. 8803 STAPLES MILL ED. HENRICO CO, VA. 14005 STEEPLESTONE DATE- //-/..~. -~0 SCALE://".--./00' 'CHECKED r~y..~./~.'7-7'' UTILITIES DEPARTMENT COUNTY OF CHESTERFIELD AGENDA FOR THE MEETING OF THE BOARD OF SUPERVISORS March 25, 1981 ITEM NO. X (1) Subject: Bellwood Industrial Access Project Tax Map: 68-13 (009) The below listed property owner has refused the County's offer to purchase the easement needed to adjust a VEPC0 utility in connectioh with this project: Mr. and Mrs. Walter H. Roberts 1901 Bellwood Road, Richmond, Ua. AMOUNT OFFERED $444.00 At this time, we are requesting authorization from the Board of Supervisors to proceed with condemnation proceedings. District: Bermuda General Fund Acquisition vOU~NTY ,.37 OJECT RICHMOND NATIONAL BATTLEFIELD PARK SEABOA .JOAST LINE RAILROAD LOCATION J ...,,, i ~z D,,,,/ /'o0 ;.,3'p ,-~- /e '~ 7",4 /43 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AG E NDA MEETING DATE' ,SUBJECT: March 25, 1981 ITEM NUMBER: 14. Reports A. Report from Ccmnissioner of Revenue Regarding Ordinance Change for Lending Institutions B. Report from Transportation Safety Conn~ssion C. Report on Commmity Development Block Grant Funds D. Airport Master Plan Final Report ccD~ry ADMINISTRATOR' S ~ATICNS: Information Only. SUMMARY OF INFORMATION A. See Attached. B. See Attached. C. See Attached. D. See Attached. ATTACHMENTS: YES FI NO [] SIGNATURE: COUNTY ADM I NI STR~,,~R CHESTERFIELD COUNTY CHESTERFIELD, VIRGINIA 23832 MEMO NICHOLAS I~ MEISZER COUNTY ADMINISTRATOR TO FROM DATE Nicholas M. Meiszer, County Administrator Elmer C. Hodge, Assistant County ~dministrator March 25, 1981 SUBdECT Analysis of Citicorp Request for Change to Section 12-112 of County Code The Board recently requested a staff review of the Citicorp Person-to-Person request for changes to Section 12-112 of the County Code. Members of the County staff and the Commissioner of Revenue have researched the impact of any changes on revenues and have drafted rec~-~;~ndations for code revisions in light of recent actions by the General Assembly. Oertain changes will be required throughout the state in 1983 as a result of the passage in 1978 of House Bill 696 wherein maximum tax rates w~re set for businesses taxed under Sections 12-111 thru 12-114. Table I is a comparison of the present tax rate with the maxinum 1983 tax rate allowed by the State and the resulting revenues frcm each method. Note that there are only 9 businesses in the County at the present time that will be affected by any revision to the code since banks and savings & loans are regulated by the state and not localities. TABLE I COMPARISON OF PRESENT AND PROPOSED TAX STRUCTURE FOR O0MPLIANCE WITH 1983 MANDATE OODE CURRENT TAX PROPOSED TAX NUMBER OF SECTION RATE RATE BUSINESSES 12-111 $300+.75/hd. $.58/hundred 2 In excess of $30,000 REVENUE OOLLECTED DURING 1981 REVENUE UNDER PROPOSED RATE $35,072 $25,024 12-112 $500+l.00/hd.$.58/hundred 2 In excess of $30,000 $23,764 $13,551 12-113 $500+l.00/hd.$.58/hundred 5 In excess of $40,000 $ 5,921 $ 3,382 12-114 $300+.75/hd. $.58/hundred In excess of $30,000 NONE -0- -0- TOTAL REVENUE $64,757 $41,957 (2) Table II shows the effect of reducing the tax rate for Citicorp Person- to-Person from its present level to the rec~,~-~nded maximum allowed by the state. TABLE II GOMPARISON OF PRESENT AND PROPOSED TAX STRUCTURE FOR CITIOORP PERSON-TO-PERSON TAX STRUCTURE At Present- $500 + $1.00/hd in excess of $30,000 $ 10,412.29 Proposed- $.58/hundred on all gross receipts 5,923.12 Revenue loss to County $ 4,489.17 ~he only other business taxed Section 12-112 at the present time is V N B Equity Corporation. REVENUE~IVED BY COUNTY ~ 1980 STAFF RECOMMENDATION 5he staff recc~nends reducing the tax rate for sections 12-111 thru 12-114 from their present levels to $.58/hd as shown in Table I to be effective January 1, 1982. The Board may elect to lower the rate below the recommended $.58 but whatever rate is selected, it should be structured to avoid another change in 1983. Although the revenue loss to the County at the present time is small, it is expected that the number of such businesses will increase dramatically in the future which could result in considerable loss of revenue. Attached are staff recommendations for new Sections 12-111 thru 12-114 of the County CDde, assuming the maximum rate of $.58/hd. These sections must be formalized by the County Attorney following any decision on the tax rate by the Board. PROPOSED TAX STRUCTURE FOR SECTIONS 12-111 THRU 12-114 OF COUNTY CODE Section 12-111 First Mortgage Loans (a) Every person conducting or engaging in first mortgage money lending or first mortgage note purchasing occupation, business or trade shall pay for the privilege an Annual License Tax in the amount of Fifty- Eight hundredths of one per cent~n of the gross receipts of the business. (b) The term "Gross Receipts" as used in this section, shall be deemed to mean the gross interest, gross discount, gross c~¥.~ssion or other gross receipts earned by means of, or resulting from, such financial transactions, but the term "Gross Receipts" shall not include amounts received as payments of principal. Section 12-112 Other Money Lenders (a) Every person, except those engaged in first mortgage loans and first mortgage note purchasing, conducting or engaging in any of the following money lending or note purchasing occupations, business or trade, namely; an industrial loan company, loan or mortgage company, insurance premium finance company, a factor, a buyer of promissory notes, deed of trust notes or installment loan agreements, shall pay for the privilege an annual license tax in the amount of fifty-eight hundredths of one per centum of the gross receipts of the business. (b) The term "Gross Receipts" as used in this section, shall be deemed to mean the gross interest, gross discount, gross commissions or other gross receipts earned by means of or resulting from such financial transactions, but the term gross receipts shall not include amounts received as payment of principal. Section 12-113 Small Loan Companies Every person licensed under the Virginia Small Loan Act shall pay a license tax in the amount of fifty-eight hundredths of one per centum of the gross receipts of the business excluding repayments of principal. Section 12-114 Other Money Lenders and Purchasers of Conditional Sales Every person, other than a person licensed %under the Virginia Small Loan Act, engaged in the business of lending money to others for the purpose of motor vehicles, refrigerators, televisions, radios, oil or gas burners, electrical appliances, household furniture or equipment or any other goods or chattels, whether new or used, secured by a lien on such goods or chattels, paying the purchase price of any goods or chattels for the buyer and securing the sum so paid by a lien on the same or by the purchase from' a dealer of conditional sales contracts or chattels, mortgage and the notes or other obligations, if any, secured thereby or in any other manner or by any other method financing in whole or in part the purchase of such goods or chattels by or for others; and every person, other than a person licensed under the Virginia Small Loan Law, engaged in the business of lending money to others securing by lien on such goods or chattels, whether for the purchase thereof or not, shall pay a license tax in the amount of fifty-eight one hundredths of one per centum of the gross receipts of the business, excluding repayments of principal. Nothing herein shall require the payment of any license tax under this section by any bank or trust company. CHESTERFIELD COUNTY CHESTERFIELD, VIRGINIA 2~5852 MEMO NICHOLAS M. MEISZER COUNTY &~INISTR&TOR TO FROM DATE SUBdECT Mr. Nicholas M. Meiszer, County Administrator Mr. Elmer Hodge, ~airman, Transportation Safety Commission Sgt. Steve Davis~,,~Safety Officer March 25, 1981 Annual Report of Transportation Safety Commission The Chesterfield County Transportation Safety Cc~mission has recently ccmpleted its annual plan for 1981 to be submitted to the State. We would also like to present this plan to the Board of Supervisors for their information and to get input from the Board on the areas they would like to emphasize. Attached is a brief report on the accomplishments of the Commission since its formation and our plans for this year. Please schedule approximately 5-10 minutes at the next Board meeting for Sgt. Davis to present this plan to the Board. ECH/lst CHESTERFI~.D TRANSPORTATION SAFETY CO~MISSION ANNUAL REPORT MARCH 25, 1981 ~he Chesterfield County Transportation Safety Cc~ssion was formed in 1972/73 for the purpose of promoting safety on the highways and to reduce deaths, injuries, and property damage caused by vehicle crashes. At the present time, the Commission consists of one representative frcm the Board of Supervisors, county staff and citizens from each district as fol lows: E. Merlin O'Neill, Sr., Board of Supervisors Elmer C. Hodge, Jr. Chairman Capt. J. A. Simmons, Vice-Chairman Sgt. S.E. Davis, Safety Officer Chief Robert Eanes, Fire Department Mro Richard Hollander, Citizen W. P. Wagner, Health Depa~htent Lynn Ne~omb, School Board Honorable John F. Daffron, Jr., Judge A. L. ~hite, School Board Mark Saunders, Va. Alcohol Safety Action Program Robert L. Mills, Citizen Earl C. McKesson, Citizen The Transporation Safety Commission has in the past seven years sought and received grants frcm the Virginia Department of Transportation Safety in the following areas: Police Traffic Services: specific purpose--to reduce the deaths and injuries by improving police traffic services in all aspects of accident procedures to aid crash victims and to bring those responsible for the accidents to justice. Selective Enforcement - to provide funds for off-duty officers to ~ork radar in identified hazardous zones within the County. 1. Grant received October 1, 1977 2. Grant received November 14, 1978 $ 15,500 25,000 B. Equipment, Accident Investigation 1. Grant received October 1, 1977 9,120 C. Equitznent, Traffic Radar 1. Grant received October 1, 1976 2. Grant received October 1, 1979 3. Grant received February 15, 1981 8,000 10,800 7,750 D. Equipment, Traffic Vehicle 1. Grant received February 15, 1981 II. Driver Education: specific purpose - to reduce the deaths and injuries by educating young drivers to the proper techniques of vehicle operation. A. Driving/Pedestrian Range (Safety Town) 1. Grant received July 1, 1972 B. Skid Pan Projects: ~nergency Vehicle Operator's Course 1. Grant received October 1, 1978 2. Grant received October 1, 1979 3. Grant received Octc~er 1, 1980 III. Alcohol in Relation to Highway Safety: specific purpose--to broaden the scope and number of activities directed toward reducing traffic accident loss experience arising in whole or in part from persons driving under the influence of alcohol. A. Alcohol Patrols 1. Grant received October 1, 1978 2. Grant received Feb~38ry 15, 1981 B. Equipment-Breathalyser Van 1. Grant received June 6, 1980 Total Funds Received From Grants In addition County rescue squads have received approximately $50,000 in grants under this program. For 1981 the Oommission will submit grant applications for the areas of: 1. Police Traffic Services a. Selective Enforcement b. Traffic Vehicles c. Radar Equipment 2. Driver Alcohol Abuse Prevention 3. Pedestrian Safety 4. Traffic Engineering Services $ 11,000 77,000 15,000 30,000 15,000 12,000 25,000 9,500 $270,670 COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS Program Year 1978; CDBG No. B-78-DS-51-0104 For the Period February 26, 1979 through June 30, 1980 Program Year 1979; CDBG No. B-79-DS-51-0104 For the Period October 26,1979 through June 30, 1980 Chesterfield County, Virginia COUNTY OF CHESTERFIELD~ VIRGINIA COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS Pro§ram Year 1978; CDBG No. B-78-DS-51-0104 For the Period February 26, 1979 through June 30, 1980 Program Year 1979; CDBG No. B-79-DS-51-0104 For the Period October 26, 1979 through June 30, 1980 COUNTY OF CHESTERFIELD~ VIRGINIA COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS Pro~ram Year 1978; CDBG No. B-78-DS-51-O104 For the Period February 26, 1979 through June 30, 1980 Program Year 19791CDBG No. B-79-DS-51-0104 For the Period October 26, '1979 through June 30, 1980 TABLE OF CONTENTS Accountants, Report Statement of Source and Status of Funds Program Year 1978; CDEIG No. B-78-DS-51-0104' Statement of Program Costs Program Year 1978; CDBG No. B-78-DS-51-0104 Statement of Source and Status of Funds Program Year 1979; CDBG No. B-79-DS-51-O104 Statement of Program Costs Program Year 1979; CDBG No. B-79-DS-51-O104 Notes to Financial Statements Comments on Compliance and Internal Control Page 1 4 5 6 7 Ernst &Whinney 707 East Main St 'eel, Suite 1700 Richmond, Virginia 23219 804/780-0010 Board of Supervisors County of Chesterfield, Virginia We have examined the statements of source and status of'funds and statements of program costs of the County of Chesterfield, Virginia Community Develop- ment Block Grant Program applicable to program years 1978 and 1979 under grant numbers B-78-DS-51-0104 and B-79-DS-51-0104, respectively. The state- ments for the 1978 and 1979 program years cover the period from February 26, 1979 through June 30, 1980, and October 26, 1979 through June 30, 1980, ~ respectively. Our examination was made in accordance with generally accepted auditing standards and the audit requirements set forth in the Department of Housing and Urban Development's "Audit Guide and Standards for Community [)evelop~nt Block Grant Recipients', and, accordingly, included such tests of the accounting records and such other auditing procedures as we considered necessary in the circumstances. In our opinion, the aforementioned statements present fairly the status of funds and the costs incurred by the County of Chesterfield, Virginia Commun- ity Development Block Grant Program (grant numbers B-78-DS-51-O104 and B-79-DS-51-0104) during the periods described in the preceding paragraph, in conformity with generally accepted accounting principles, the grant agreement and Federal Management Circular (FMC) 74-4. · We have also reviewed compliance and internal control matters in accordance with the provisions of the Department of Housing and Urban Development's "Audit Guide and Standards for Community Development Block Grant Recipients", and have included al)plicable comments on page seven. b:i,:hmond, Vir~lini.~ D,;(zoml.)er 19, 19~30 COUNTY OF CHESTERFIELDt VIRGINIA COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS Program Year 1978~ CDBG No. B-78-DS-51-O104 For the Period February 26, 1979 through June 30, 1980 Statement of Source and Status of Funds Total program year 1978 funds allocated to recipient Less total program year 1978 funds drawn down by recipient Funds still available from HUD - program year 1978 adjusted resources Total program year 1978 funds drawn down by recipient Program income applicable to program year 1978 Total program year 1978 funds received Less funds applied to program year 1978 Total program year 1978 costs in excess of funds received Total program year 1978 funds available for disposition Grant Amount $ 600,000 101t515 $ 498~485 $ 101,515 101,515 109~670 $ 8~155 $ 490~330 See Notes to Financial Statements COUNTY OF CHESTERFIELD~ VIRGINIA COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS Pr_~Eg_g_ram Year 1978; CDI3G No. B-78-DS-51-0104 For the Period February 26, 1979 through June 30, 1980 Statement of Proqram Costs Program Activity and Related Project Water and Sewer Facilities Ettrick Community water and sewer replacement Parks, Playgrounds and other Recreational Facilities Ettrick Community pocket parks Rehabilitation of Private Properties Ettrick Community housing rehabilitation Administrative Total Authorized Costs $ 572,000 10,000 10,000 8~000 ~,,,,,,600tO00 Expenditures, Period Ended June 30~ 1980 95,829 10,000 .... 3~841 $.,,,,109,67~ Questioned Costs See Notes to Financial Statements COUNTY OF CHESTERFIELD~ VIRGINIA COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS Program Year 1979; CDBG No. B-79-DS-51-O104 For the Period October 26, 1979 through June 30, ]980 Statement of Source and Status of Funds Total program year 1979 funds allocated to recipient Less total program year ]979 funds drawn down by recipient Funds still available from HUD - program year 1979 adjusted resources Total program year 1979 funds drawn down by recipient Program income applicable to program year 1979 Total program year 1979 funds received Less funds applied to program year 1979 Total program year 1979 costs in excess of funds received Total program year 1979 funds available for disposition See Notes to Financial Statements Grant Amount $ 450,000 $_450,000 $ - __43,809 $ 43,809 $_406,191 COUNTY OF CHESTERFIELD~ VIRGINIA COI~IUNITY DEVELOPMENT BLOCK GRANT FUNDS Program Year 1979; CDBG No, B-79-DS-51-0104 For the Period October 26, 1979 through June'30, 1980 Statement of Proqram Costs Program Activity and Related Proje,ct Water and Sewer Facilities Ettrick Community water and sewer replacement Rehabilitation of Private Properties Ettrick Community housing rehabilitation Administrative Total Authorized Costs $ 418,000 30,000 2~000 $ 450,000 See Notes to Financial Statements Expenditures, Period Ended June 30t 1980 $ 33,112 10,082. 615 $ 43t809 Questioned Costs 5 COUNTY OF CHESTERFIELDp VIRGINIA COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS Program Year 1978; CDBG No. B-78-DS-51-010~ For the Period February 26, 1979 through June 30, 1980 Program Year 1979~ CDBG No. B-79-DS-51-0104 For the Period October 26, 1979 through June 30, 1980 Notes to Financial Statements NOTE A--SIGNIFICANT ACCOUNTING POLICIES The financial statements of the grants are prepared on the accrual basis. NOTE B--INDIRECT COSTS Indirect costs were not allocated to the Community Development Block Grant programs during the periods under audit. NOTE C--CONTINGENCIES A claim is pending against the Community Development Block Grant program, In'the opinion of the management of the Community Development Block Grant program, the potential settlement of this claim would not have a material effect on the program's financial statements. 6 COUNTY OF CHESTERFIELD~ VIRGINIA COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS ~rogram Year 1978] CDBG No. B-78-DS-51-0104' For the Period February 26, 1979 through June 30, 1980 P_r. ogram Year 1979; CDBG No. B-79-DS-51-0104 For the Period October 26, 1979 through June 30, 1980 Comments on Compliance and Internal Control Board of Supervisors County of Chesterfield, Virginia We have examined the Statements of Source and Status of Funds and the Statements of Program Costs applicable to the Community Development grants of the County of Chesterfield, Virginia for the periods February 26, 1979 through June 30, 1980, and October 26, 1979 through June 30, 1980 and have issued our report thereon dated December 19, 1980. As a part of our examination, we reviewed and tested the County's system of internal accounting control to the extent we considered necessary to evaluate the system as required by generally accepted auditing standards. Under these standards, the purpose of such evaluation.is to establish a basis for reliance thereon in determining the nature, timing, and extent of other auditing procedures that are necessary for expressing an opinion on the financial statements. Additionally, our examination included procedures neces- sary in our judgment to determine compliance with regulations, policies, and . procedures prescribed by HUD, insofar as such compliance review was necessary under the provisions set forth in Paragraph 31 of the HUD Audit Guide for Community Development Block Grant Recipients, dated May 1976. Our study and evaluation was more limited than would be necessary t° express an opinion on the system of internal accounting control taken as a whole. The objective of internal accounting control is to provide reasonable, but not absolute, assurance as to the safeguarding of assets against loss from unauthor- ized use or disposition, and the reliability of financial records for preparing financial statements and maintaining accountability for assets. The concept of reasonable assurance recognizes that the cost of a system of internal accounting control should not exceed the benefits derived and also recognizes that the eval- uation of these factors necessarily requires estimates and judgments by manage- ment. There are inherent limitations that should be recognized in considering the potential effectiveness of any system of internal accounting control. In the performance of most control procedures, errors can result from misunderstanding of instr,Jctions, mistakes of judgment, carelessness, or other personal factors. Control procedures whose effectiveness depends upon segregation of duties can be 7 circumvented by collusion. Similarly, control procedures can be circumvented intentionally by management with respect either to the execution and recording of transactions or with respect to the estimates and judgments required in the preparation of financial statements. Further, projections of any evaluation of internal accounting control to future periods is subject to the risk that the procedures may not be adequate because of changes in conditions, and that the degree of compliance with the procedures may deteriorate. Our study and evaluation of the County's system of internal accounting control and our review of its compliance with various statutes and regulations, as prescribed in Paragraph 31 of the HUD Audit Guide for Community Development Block Grant Recipients, would not necessarily disclose all noncompliance in the'system of internal accounting control because it was based on selective tests of accounting records and related data. Based on our study and evaluation, nothing came to our attention to cause us to believe that the County has not complied with HUD's statutory and regulatory requirements. This report is intended solely for the use of management and the Regional HUD Inspector General for Audit and should not be used for any other purpose. Richmond, Virginia December 19, 1980 8 CHESTERFIELD COUNTY STATUS OF GENERAL FUND CONTINGENCY ACCOUNT MARCH 20, 1981 DATE DE PARTMENT AMOUNT BALANCE DESCRIPTION OF CHANGE IN ACCOUNT o71o118o o6~25/8o 06/25/80 06/25/80 06/25/80 07/09/80 07/09/80 07/09/80 07/09/80 07/18/80 07/23/80 07/23/80 07/23/80 07/31/80 08/05/8O 08/13/80 08/18/80 08/Zl/80 09/10/80 09/10/80 09/18/80 Original Budget Community Dev. Airport Drainage Safety Town Miscellaneous Fire Protection General Services General Services Animal Control General District Ct. Commonwealth Att. Bd Supv. &Comm. Dev. Miscellaneous Board of Supervisors Buildings & Grounds Board of Supervisors Building Inspection Fire Department Buildings & Grounds Building Inspection - $5OO,OOO. OO 5,000.00 495,000.00 45,000.00 450,000.00 10,000.00 440,000.00 11,000.00 429,000.000 50,000.00 379,000.00 1,197.00 377,803.00 1,869.00 375,934.00 25,000.00 350,934.00 1,000.00 349,934.00 2,758.02 347,175.98 11,584.00 335,591.98 15,950.00 319,641.98 1,136.00 318,505.98 600.00 317,905.98 3,000.00 314,905.98 585.00 314,320.98 1,200.00 313,120.98 8,000.00 305,120.98 15,985.00 289,135.98 190.00 288,945.98 Original FY80-81 Appropriation Toll Road Authority set up Purchase Fuel Trucks Purchase Easement-Mrs. Cogbiil Roof Bldg. at Safety Town ($7,000) and operation of ASAP Van ($4,000). Advance - County Museum Enon Fire Station - Improvements Insulation - Administration Bldg. Remodel Board Room Air Cond. for Vehicles Remodel Board Room Changes 1980-81 Budget Increase in Bd. salaries and Funds for RRPD Members Fuel Service Area Additional Furnishings for Board of Supervisors Room at Airport Extend sewer at School Adm. Bldg. Painting- Gen. VonStuben at County Museum Consultation & other work related to CODE violations at Top Porker Restaurant Equipment for Ettrick-Matoaca Rescue Squad Landscaping grounds in front of courthouse building Additional funds needed for demolition of building at 2801Velda Road STATUS OF GENERAL FUND CONTINGENCY ACCOUNT Con t inu ed DANTE DE PARTMENT AMOUNT B ALANC E DESCRIPTION OF CHANGE IN ACCOUNT o9/18/8o 09~24~80 lO/Ol/8O 10/1/80 10/8/80 10/15/80 10/22/80 10/23/80 11/12/80 11/12/80 11/26/80 11/26/80 12/1/80 12/1/80 12/5/80 12/10/80 Fire Department Community Dev. Parks and Recreation $ 1,370.00 16,142.00 500.00 Community Dev. 1,163.00 Miscellaneous Community Dev. Data Processing 5,000.00 5,000.000 12,845.00 Env. Engineering Fire Department Street Lights Drainage Dept. Airport Fund 12,000.00 15,000.00 3,505.00 (10,000.00) 40,000.00 Circuit Court 535.00 Southern Area Landfill 3,000.00 Drainage Capital Proj. 3,247.50 Commissioner of Revenue 9,000.00 $287,575.98 271,433.98 270,933.98 269,770.98 264,770.98 259,770.98 246,925.98 234,925.98 219,925.98 216,420.98 226,420.98 186,420.98 185,885.98 182,885.98 179,638.48 170,638.48 Water and Sewer Connections for Clover Hill Fire Station Utility relocations for Bellwood Road upgrading Additional Funds for Chesterfield Quarterback League Additional funds for Ramblewood Road Project (Utility modifications) Balance of Advance for County Museum Southern Area Landfill Consultation Fees Additional funds for Uninterruptible Power Source System To help alleviate Deerfield drainage problem Install Fire Signal Lights at Bensley Fire Station Street Lights-Summerset Subdivision Withdraw motion to purchase easement from Mrs. Cogblll Additional County funding for Airport due to Revenue Shortfall Funds needed to complete video equipment in Circuit Court Additional expenses per BCR from Jeff Muzzy Ramblewood Drive- right- of-way expense Funds needed to hire additional Field Auditor 1/1/81 STATUS OF GENERAL FUND CONTINGENCY ACCOUNT Continued DATE DE PARTME NT AMOUNT BALANCE DESCRIPTION OF CHANGE IN ACCOUNT 12/09/80 Fire Cap. Project +$ 468.92 12/10/80 Development Review 500.00 01/12/81 Board of Super. 5,000.00 01/20/81 Central Accounting 825.00 01/28/81 County Library 719.00 01/28/81 Airport 54,000.00 02/05/81 Social Services/Gifts 1,000.00 02/05/81 Capital Proj./JDR Court 969.76 02/20/81 Development Review 500.00 $171,107.40 170,607.40 165,607.40 164~782.40 164,063.40 110,063.40 109,063.40 108,093.64 107,593.64 Add funds back to Contingency from completion of Manchester Fire Station Purchase 8 signs and five $50 rewards-Chester & Old Centralia Rd. R.R. crossing per Board Resolution 12/10/80. Bicentennial Comm. expense Additional funds needed to purchase a perforator. Purchase special blinds for Ettrick-Matoaca Library Additional General Fund Supplement to Airport Request from Jean Smith for funds to pay balance of account of Mr. Austin Minnis at Nursing Home Additional funds needed for final payment on JDR Court Building Advertising costs for Planning Commission per request from Joan Girone L COUNTY OF CHESTERFIELD VIRGINIA MEMO TO: Lane,S. Ramsey, Budget Director FItOM: steven L. Micas, County Attorney DAT~: March 20, 1981 Public Hearings on County Tax Rate and Budget Section 22.1-93 of the Code of Virginia, 1950, as amended, requires that the school budget and a tax rate sufficient to fund that budget be approved by the later of 30 days after receipt of state funding estimates or May 1. (In 1981, the applicable date for Chesterfield County is May 1.) Other sections of state law (SS 15.1-160 and 15.1- 162) provide that the proposed general fund and school budget be advertised 7 days before the required public hearing, but more importantly, S 58-785.1 provides that the proposed tax rate be advertised at least 37 days prior to the public hearing to consider the rate. Because of the practical delay in printing the advertisement, the effec- tive number of days needed to advertise for a public hearing on a tax rate is approximately 40 days. SLM/jbr CHESTERFIELD COUNTY CHESTERFIELD, VIRGINIA 2:5832 MEMO NICHOLAS IQ. MEJ~ZER TO FROM DATE Honorable Board of Supervisors Nicholas M. Meiszer, County Administrator March 25, 1981 Information About 1981-82 Budget Enclosed is some information about the 1981-82 budget process, some of which was requested by Board members. It is as follows: Mr. Bookman requested a chart similar to one that appeared on page 11 of the January Virginia Education Journal. Our chart shows the relationship between a teacher's pay in Chesterfield (including the annual step increase and the retirement picked up by the County beginning in 1979-80) and the Consumer Price Index, an indicator of cost of living. Dr. Sullins used several charts in his presentation at the public hearing on March 18, 1981. Some of this information also shows Chesterfield's relative position statewide in the area of teachers' salaries. Nicholas M. MeisJer,~-Co~ty Administrator PERCENTAGE INCREASES IN TEACHER SALARIES COMPARED TO CONSUMER PRICE INDEX FY73 - FY82 24O 220 200 180 160 140 120 100' / / / / / B2 Key: -Teachers ........... CPI Note: Salaries include annual step increases. I I I I I I I--, CZ) I.o ~0 Oo 0 0 U'I 0 O1 I--' o 0 0 0 0 cZ) 0 CZ) CZ) 0 CZ) CZ) i-n i~ ~ i--, i--, i--, I--, oo o-~ .~r .jr u,I o~ V'l ~ i~ u~ o o o o o I-~ o cz) o o o IT1 i-n 0 Z~ -o 0 0 X m C C r-f- O -H ~ 0 0 ~ -~ m X -< X Z --I 0 · trrl Z 0 -0 --~0 ODFrl I C -=1 m m --t 2X2 tv1 ~-, ~> rVlZ o rVl--t ~-~ ~ moo ~.~oz -~-rl ~.r-- rtl Z 0~-~ OZ OC/~ --I CoO Z · ...40 Fr.I CO )::::,. C O ~..4 ~,.-4 or- E O O Z 0 ~-~ 0 Z 0 ITl ITl rn March t8, 1981 INFORMATION PREPARED FOR HARRY DANIEL, CHAIRMAN, BOARD OF SUPERVISORS General Fund Budget Items changed if Schools given additional amounts as indicated: A. $ 300,000 $250,000 from Contingency $ 50,000 from Capital Improvement Program 'B. $  the above plus: 500,000 $140,000 from allocation for Fire Hydrants $ 60,000 from Capital Improvement Program [~the above plus: 750,000 ~$100,000 from Capital Improvement Programs t~._$150,000 from General Fund Surplus De $1,000,000 .~ the above plus: L $250,000 from General Fund Surplus Note: Above actions would leave the £ollowing balancea in the 1981-82 Budget: 1.~ Capital Projects $190,000~ 2. General Fund Surplus $2,400,000, CHESTERFIELD COUNTY BOARD OF SUPERVISORS AG E NDA MEETING DATE: March 25, 1981 ITEM NUMBER: SUBJECT: Approval of the sale of a 2 acre parcel at the Airport Industrial Park to Engineering Virginia, Joint Ventures COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OFINFORMATION: In May of 1980, Engineering Virginia entered into an option agreement with the County to purchase a 2 acre tract at the Industrial Park across from the property owned by the Mormon Church. The agreement was contingent upon obtaining indus- trial development authority financing and appropriate finan- cing has now been arranged. Since the purchaser is now ready to complete the conveyance, the Board must authorize by resolution the sale of the land. ATTACHMENTS: YES ga NO ~ P~E~ARED Steven L. Micas County Attorney COUNTY ~.D~'I N! $~t~AToR THIS DEED, made this 20th day of March, 1981, by and between the COUNTY OF CHESTERFIELD, VIRGINIA, a political subdivision of the Commonwealth of Virginia, hereinafter referred to as Grantor, and ENGINEERING VIRGINIA, JOINT VENTURES, a Virginia Limited Partnership, hereinafter referred to as Grantee. WI TNES S E TH : WHEREAS, at a regular meeting of the Chesterfield County Board of Supervisors held on March 25, 1981, a resolution was duly adopted authorizing the conveyance of the hereinafter described parcel of real estate to Engineering Virginia, Joint Ventures; NOW, THEREFORE, for and in consideration of the sum of THIRTY THOUSAND DOLLARS ($30,000) and other good and valuable consideration, the receipt of which is hereby acknowledged, the Grantor does hereby grant, bargain, sell and convey with SPECIAL WARRANTY and ENGLISH COVENANTS OF TITLE unto Engineering Virginia, Joint Ventures, the following described real estate: Ail that certain lot or parcel of land containing 2.00 acres, more or less, located in the Dale Magisterial District of Chester- field County, Virginia at the Chesterfield Airport Industrial Park on the south side of Virginia Pine Court, which parcel containing 2.00 acres is more particularly shown on a plat entitled "Plat Showing 2.00 Acres of Land in Chesterfield Airport Industrial Park, Block B, Section A (Revised), prepared by Harvey L. Parks, C.L.S., dated September 17, 1980, a copy of which plat is attached hereto and incorporated as a part hereof as Attach- ment A. Being a portion of the lot or parcel of land conveyed to the County of Chesterfield by deed from Diana W. Burleigh, widow, by deed dated March 2, 1970 and recorded March 20, 1970 in Deed Book 983, page 433 and a por- tion of the lot or parcel of land conveyed to the County of Chesterfield by deed from Fred A. Muse and Lillian R. Muse, dated October 21, 1969 and recorded on February 4, 1971 in the Clerk's Office of the Chesterfield County Circuit Court in Deed Book 981, page 4. This conveyance is made subject to restrictive covenants, conditions, easements of record and encumbrances shown on the survey to the extent that they may be aplicable to the real estate hereby conveyed. This conveyance is made subject to the Protective Covenants, Conditions and Restrictions for the Chester- field Airport Industrial Park as adopted by the Board of Super- visors of the County of Chesterfield, Virginia, on September 27, 1972, a copy of which covenants and restrictions are attached hereto and incorporated as a part hereof and recorded with this deed as Attachment B. IN WITNESS WHEREOF, the County of Chesterfield, Virginia has caused this deed to be executed by Harry G. Daniel, Chairman of the Chesterfield County Board of Supervisors, and the County seal affixed hereto and attested by Nicholas M. Meiszer, County Admin- istrator, pursuant to the authority set forth in a duly adopted Board resolution which is in full force and effect. COUNTY OF CHESTERFIELD, VIRGINIA By: Harry G. Daniel Chairman, Board of Supervisors ATTEST: Nicholas M. Meiszer County Administrator Approved as to form: Steven L. Micas County Attorney -2- STATE OF VIRGINIA COUNTY OF CHESTERFIELD, to-wit: I, , a Notary Public in and for the County and State aforesaid, do hereby certify that Harry G. Daniel and Nicholas M. Meiszer, whose names as Chairman of the Board of Supervisors and County Administrator, respectively, of the County of Chesterfield, Virginia, are signed to the foregoing and annexed writing bearing date on the 20th day of March, 1981, have each acknowledged the same before me in my jurisdiction aforesaid. Given under my hand this __ day of , 1981. My Commission Expires: Notary Public -3- Attachment A i 'HARVEY L. PARKS, C.L.S. 12901 JEFF-DAVIS HIGHWAY CHESTER~ VA. PH-748-8641 CHECKED Dy. JOB CHESTERFI ELD COUNTY BOARD OF SUPERVISORS AGENDA MEET lNG DATE' SUBJECT: March 25, 1981 ITEM NUMBER' 4, Consideration of a Long-Term Lease for Civil Air Patrol Headquarters at Chesterfield County Airport COUNTY ADMINISTRATOR'S COMMENTS: Recommend Approval. SUMMARY OF INFORMATION See attachments. ATTACHMENTS: YES [] NO [] PREPARED BY: 'i----~''x''x''~-''- '""" ' Steven L. Micas County Attorney COUNTY A~I~II STRATOR DEED OF LEASE THIS DEED OF LEASE made this .4 day of , 1981, by and between the COUNTY OF CHESTERFIELD, VIRGINIA, a political subdivision of the Commonwealth of Virginia, hereinafter referred to as 'County" and CIVIL AIR PATROL, INCORPORATED, USAF AUXILIARY, chartered under the laws of the United States of America, VIRGINIA WING, authorized to do business in Virginia, hereinafter referred to as "Lessee." WHEREAS, the Lessee is planning to relocate its headquarters and build a new headquarters facility for the State of Virginia at the Chesterfield County Airport~ and WHERF2%S, the County is desirous of cooperating with the Lessee by leasing to the Lessee a portion of the property owned by the County at the Chesterfield County Airport~ WITNESSETH = NOW THEP~FORE, for and in consideration of the mutual coven- ants herein made, the County leases unto Lessee, subject to the terms and =onditions of this Agreement, the following described parce I = All that certain tract or parcel of land containing 2.08 acres, more or less, as more particularly shown on a plat prepared by dated , a copy of which is arts=hsd and incorporated herein. In addition, County grants to Lessee for the term of this lease, the privilege to use existing runways, taxiways, apron, lights, navigational aids and access roads at such airport consistent with any rules and regulations adopted by the County. Lessee shall have the right to conduct at the airport, in common with others so authorized all appropriate aeronautical activities or organizational activities within the improvements constructed on the leased property. Lessee is specifically excluded from hand- ling or servicing transient aircraft or providing maintenance or fuel to transient aircraft,jselling~ or servicing aircraft, selling aviation petroleum products whether or not conducted in conjunc- tion with other included activities, repairing and maintaining aircraft of third parties, selling of aircraft parts or otherwise performing any activities conducted ~y the County or other lessees on the Airport property; provided~ however, that nothing herein shall be construed to prohibit Lessee from servicing, repairing, maintaining or providing other similar aeronautical activities to aircraft used in conjunction with Civil Air Patrol activities. Nothing herein shall be deemed to preclude Lessee~s hangaring of aircraft owned by the Lessee or its affiliates, subsidiaries or guests at the airport. This lease shall be subject to the following additional terms and conditionsl 1. The term of this lease shall be for one hundred and fifty (150) years commencing on September 1, 1980 and ending at midnight on the 31st day of August, 3030. 2. Upon the execution of this lease, the Lessee agrees to pay the sum of One Hundred Dollars ($100.00), representing the lease amount for the full term of the lease. 3. It shall be the general duty of Lessee to construct a facility as approved herein and to hangar airplanes at Lesseets facility in accordance with the requirements of the Federal Aviation Agency, Federal and state laws, and all applicable ordinances and regulations of the County of Chesterfield. 4. Within one hundred and twenty (120) days after the execution of this Agreement, Lessee shall submit to County for its written approval final plans and specifications for the con- struction of facilities and improvements within the leased area. Such plans shall be prepared by qualified persons or corporations and shall include the following= (a) A plot plan at a scale not smaller than one (1) inch equals fifty (§0) feet showing the relationship of the pro- posed improvements to the land leased. (b) Detailed building plans and specifica- tions at a scale not smaller than one- fourth (1/4) inch equals one (1) foot. (c) Landscaping plans. (d) A true archite'~ural rendering of the proposed building, including the pro- posed exterior color scheme, style, materials and design and placement of signs. Ail construction of improvements shall conform with any general architectural requi=ements of the C~nty and shall be undertaken in accordance with all local, stage and Federal codes, ordinances and regulations now in force or hereafter prescribed including the obligation to supply the County with a surety insuring the completion of all improvements. The initial construction of capital improvements within the approved site plan shall be valued at not less than One Hundred Thousand Dollars ($100,000.00) in aggregate as determined by the Cottnty. Any plans for storage of fuel or procedures for the use of fuel shall be approved in advance in writing by the County. Lessee shall at its sole cost and expense obtain all necessary building permits and performance and labor and materialman bonds. 5. Construction of initial capital improvements shall be completed within twenty-four (24) months from the date of approval of the final plans by County provided that any delay in construc- tion because of fire, earthquake, flood, enemy action, civil strife, strikes, picketing or other coercive activity by labor groups, action by a public agency or public officials or any intervening cause beyond the control of Lessee, shall extend the time in which construction must be completed by the length of time of such delay. In the event construction work shall not have been completed in accordance with &pproved plans and speci- fications within the twenty-four (24) month period, as aforesaid, County shall have the right, upon written notice, to terminate this lease. 6. Capital improvements shall be made at the sole expense of Lessee. All capital improvements shall be deemed to be a part of the realty. It is further agreed and understood that capital improvements mean land improvements, including paving, parking areas, aprons, taxiways and landscaping, buil~ings, being the basic structure or shell and appurtenances as well as additions thereto; including fixed attachments to the building, such as wiring, electrical fixtures, ?~umbing, elevators, heating and air conditioning systems and all utility lines, facilities or connec- tions, etc. Specifically excluded are office furniture, fixtures and equipment, shop equipment, and generally those items of mov- able equipment classified as furnit~e and equipment. Ail future alterations or additions shall be'first approved by the County. 7. Upon the expiration of this lease, the County shall have the option of purchasing the improvements at the fair market value at the date of expiration. If the County fails to exercise such option within ninety (90) days of the expiration, the Lessee shall remove the improvements at its sole expense. 8. Lessee shall, at its sole cost and expense, maintain the leased premises and the buil~ings, improvements and appurtenances thereto, in a presentable condition consistent with good business practice and equal in appearance and character to other similar improvements at the Chesterfield Co~ty Airport. Lessee shall repair all damages to the premises caused by its employees, pa- trons or its operation thereon~ shall maintain and repair all equipment thereon, including any drainage or utility installations, paving, curbs, islands, buildings and improvements and shall re- paint its own buildings as necessary. The County, in the exercise of reasonable discretion, shall be the sole judge of the quality of maintenance~ and upon written notice by the County to Lessee, Lessee shall be required to perform whatever maintenance the County deems necessary. If such maintenance is not undertaken by Lessee within thirty (30) days after receipt of written notice, the County shall have the right to enter upon the leased premises and perform the necessary maintenance, the cost of which shall be borne by Lessee. 9. The County agrees to permit the erection of signs upon the premises, the design an~ location and height of which shall first be approved by the County. The County further reserves the right to take any action they consider necessary to protect the aerial approaches against obstruction, together with the right to prevent Lessee from erecting or permitting to be erected any building or other structure on the leased property which would constitute a hazard to aircr&~. 10. Lessee covenants alld agrees to pay any and all taxes on the buildings and improvements erected and installed by Lessee, license and permit fees incident 6o the conduct and operation of the business of the Lessee conducted on said premises, and charges for water, telephone, gas, oil, electricity and sewer service. Lessee shall provide a complete and proper arrangement for the adequate sanitary handling and disposal, away from the Airport, of all trash, garbage and other refuse caused as a result of the operation of its business. Lessee shall provide for all utility installations or connections at its sole expense. If any of the conditions of this paragraph are not complied with by the Lessee within thirty (30) days after receipt of written notice by the County of such noncompliance the County shall have the right to enter upon the leased premises and correct such conditions, the total cost of which shall be borne by the Lessee. 11. (a) This lease agreement shall be subordinate to the provisions of any future agreement between the County and the United States of America relative to the operation and mainten- ance of the Airport, the execution of which may be required as a condition precedent to expenditure of Federal funds for the de- velopment of the Airport subject to the requirements of sub- paragraph ll(c). (b) During the time of war or national emergency, the County shall have the right to lease the landing areas, or any part thereof, to the United States Government for purposes of national defense and, in that event, the provisions of this lease may be suspended at the option of the County. The County agrees that in the event of such suspension, the term of this Agreement shall be extended for a period equal to the suspension so that Lessee shall be entitled to the rights and privileges of this Agreement for the same term as if there was no suspension. (C) In the event the County needs the leased premises for expansion or development of the airport, the County reserves the right, on six (6) months notice, to relocate or replace at the County,s expense, the Lessee~s improvements in substantially similar form and quality as originally constructed at another generally comparable location on the airport premises. The County shall provide Lessee with space of similar form and quality if upon relocation of the Lessee, the replacement structure has not been completed. 12. Lessee, at its own expense, shall obtain and carry throughout the term of this lease full and adequate fire and extended coverage insurance upon improve~ents, equipment and other tangible personal property permanently located on the leased premises, and public liability insurance covering injuries or damages to persons and property using the leased facilities in an amount to be specified by the County and as required by law but in no case less than $1,000,000 single limit comprehensive coverage. Authenticated' copies of all such policies shall be delivered to the County prior to beginning operations hereunder. All renewal or cancellation notices shall be sent to the County upon receipt by Lessee. Such policies shall in addition name the County as an additional co-insured. The Lessee will indemnify, keep and hold the County free and harmless from liability on account of ~njury or damage to itself and to other persons, firms, or corporations and property arising out of this lease. In the event that suit or other proceeding shall be brought against the County, at law or An equity, either independently or jointly with Lessee on account thereof, the Lessee will defend the County in such suit or proceeding at the cost o~ the Lessee. In the event of a final Judgment being obtained against the County, either independently or Jointly with the Lessee, the Lessee will pay such Judgment or comply with such decree with all costs and expenses of whatsoever nature and hold the County of Chesterfield harmless therefrom, i 13. Lessee agrees that during the term provided for in this Agreement, in case of loss or damag~ to the said buildings and facilities, by fire or other casualty, Lessee will, with reasonable dispatch, restore the same to the condition in which it was or should have been, before such casualty. Lessee may notify the County in writing within thirty (30) days thereafter, that it does not desire to repair or reconstruct the buildings and facili- ties, in which case Lessee shall pay over to the County any payment for losses of the capital improvements received under its insurance policies. If Lessee exercises this option not to repair or rebuild, this lease shall thereupon be terminated. 14. No waiver by either party or its successors or assigns, of any breach of any of the covenants or conditions herein con- tained to be performed by the other party, shall be construed as a waiver of any succeeding breach of the same or any other cov- enant or condition. 15. The County and Lessee agree that if, during the term of this lease the Lessee shall abandon the premises hereby leased, or if the Lessee shall become insolvent or bankrupt, or take ad- vantage or receive the benefits of any portion of the Federal Bankruptcy Act, or if the Lessee shall assign over its estate, or effects, for payment thereof, or if any valid execution, or attachment shall be issued against the Lessee, or any of the Lessee's effects, or if a receiver, or trustee, shall be appointed for the Lessee's property, or if this Agreement shall by operation of law, devolve upon, or pass to any person, or persons, firm, partnership or corporation, other than the Lessee, except as pro- vided in paragraph 19, or if the Lessee shall default on the per- formance of any one or more of the covenants and conditions herein, then, it shall be lawful for the County, at the County's election, to enter the leased premises or property and all rights and privileges of whatever nature that the Lessee may possess in the leased premises ~nd capital improvements shall vest in the County free from any encumb=~ces. The County shall further be discharged from any responsibilities and obligations to the Lessee contained within this Agreement; provided, however, .that the County shall comply with the payment provisions set out in para- graph 18. 16. (a) Notwithstanding any ~her provision of this lease, the Lessee shall have the right ~o encumber this leasehold inter- est by mortgage or deed of trust or .other security instrument and to assign the leasehold interest, the proceeds of any such loan to be applied toward payment of the costs of construction of capital improvements on the leased premises or to refinance any such deed of trust or mortgage. Any such mortgage or encumbrance must first be approved in writing by the County, shall be subject to the terms and conditions herein; and, shall be subject to and subordinate to the reversion rights of the County. (b) Any instrument conveying the Lessee's interest in this leasehold shall provide for repayment within the period of the lease and shall contain no provisions inconsistent with those of the lease; no action will be taken to terminate the lease for any default by the Lessee until the lapse of thirty (30) days after notice of default has been given to any mortgagee or pledgee of the leasehold. The mortgagee or anyone claiming under the mortgagee shall have the right to cure the default any time prior to termination of the lease. In the event the mortgagee desires to cure a default of the Lessee, the mortgagee shall be considered an assignee of the Lessee and shall have general power to operate and manage the property and to do what may be necessary to con- serve his security consistent with the provisions of this lease. Nothing herein shall be construed to affect the rights of the County contained in Paragraph 7 of this lease and the right to approve any assignment or sublease of the leasehold interest contained in Paragraph 19. 17. In case Lessee shall be in violation of any provision of this lease for a period of thirty (30) days after written notice thereof bY the County, then in any such event this lease and all rights may at the option of the County be terminated by the County upon giving thirty (30) days' written notice and the County may thereupon reente~_.~d retake possession of the herein leased premises. 18. T~ County shall at all times be entitled to recover by all lawful means any and all damage,or loss sustained by it througl~ the breach of any covenants or agreements to be performed by Lessee. It is further understood and agreed that in the event of default in the payment of the rental fee hereinabove provided, or of any part thereof when the same is due and payable, the County shall have the right to distrain for the same and by all lawful ~ans recover the same. In the event the County decides to enter the leased premises pursuant to this paragraph and use such capital improvements it shall pay to the Lessee the amor- tized value in leasehold improvements. The leasehold improvements shall be valued at the time of entry by obtaining an independent real estate appraisal of the fair market value of such improve- ments. Lessor and Lessee shall agree on the choice of such inde- pendent appraiser. 19. The County reserves the right to assign its interest and responsibility under this lease to any management agency or fixed based operator at any time in the future. Lessee may sublease the pr~mises or assign the lease only with the written consent of the County which shall not be ~nreasonably withheld; and any attempted assigrument without the County's consent shall be void ~%d of no force or effect. It is ~nderstood that in subleasing or assigning this lease Lessee has the right to sell their inter- est in the leasehold improvements to a new lessee with the County's written consent. Any successor in interest to the Lessee shall be required to use the facility for a business or activity com- patible with the other activities at the airport and such business or activity shall be approved in writing by the County. 20. In the event the County desires to sell the leased prop- erty at any time during the term hereof and receives therefor a bona fide offer to purchase acceptable to the County, the County shall notify Lessee in writing'of said offer of purchase and Lessee shall have the right to meet said bona fide offer, as to the entire and not a part of the premises covered by said offer, to purchase by giving the County hq%ice in writing of its inten- tion so to do within thirty (30) Rays after receipt of said offer in writing. Upon the payment of the purchase price the County shall convey to Lessee a good and marketable title to said prop- erty free and clear of all liens and encumbrances of whatever kind and character and such as will be insured by a reputable title company at its usual rates, by a good and sufficient deed with full covenants and warranty of title covering the real estate. In the event of the sale of this property other than to Lessee, this lease shall in no way be affected. The option set forth in this paragraph shall be continuous and shall be binding upon all successors in title during the term of this lease. If at any time during the term of this lease, the County shall receive a bona fide offer to lease the leased premises, for a term to begin subsequent to the present leased term and the County desires to accept such offer, the County shall submit to Lessee a written copy of such offer and the Lessee shall have thirty (30) days following receipt thereof in which to elect to lease said premises upon the said terms and conditions contained in such offer, as to the entire and not a part of the premises covered by said offer. 21. Lessee shall surrender possession of the leased premises to Coun'~y at the expiration of the term of this lease or upon sooaer termination thereof, in good order and condition, reason- able wear and tear and damage by the elements or acts of third parties excepted. 22. The Lessee, for itself, its successors in interest, and assigns, as a part of the consideration hereof, does hereby covenant and agree that in the event facilities are constructed, maintained, or otherwise operated on the said property described in this lease for a purpose for which a Department of Transporta- tion program or a~tivity is extended or for another purpose involving the provision of s~llar services or benefits, the Lessee shall maintain and operate such facilities a~d services in compliance with all other requirements imposed pursuant to Title 49, Code of Federal Regulations, ~qpartment of Transportation, Subtitle A, Office of the Secretary, Part 21, Nondiscrimination in Federally-assisted programs of the Department of Transportation- Lffectuation of Title VI of the Civil Rights Act of 1964, and as said Regulations may be amended. 23. The L~ssee assures that it will undertake an affirmative action program as required by 14 CFR Part 152, Subpart E, to in- sure that no person shall on the grounds of race, creed, color, national origin or sex be excluded from participating in any em- ployment activities covered in 14 CFR Part 152, Subpart E. The Lessee assures that no person shall be excluded on 'these grounds from participating in or receiving the services or benefits of any program or activity covered by this subpart. The Lessee assures that it will require that its covered suborganizations provide assurances to the County that they similarly will under- take affirmative action programs and that they will require assurances from their suborganizations, as required by 14 CFR Part 152, Subpart E, to the same effect. 24. The Lessee, for itself, its successors in interest, and assigns, as a part of the consideration hereof, does hereby covenant and agree that (1) no person on the grounds of race, color or national origin shall be excluded from participation in, d~nied the benefits of, or be otherwise subjected to discrimination in the use of said facilities, (2) that in the construction of any improvements on, over or ~nder such land the furnishing of services thereon, no person on the grounds of race, color or national origin shall be excluded from participation in, den~ed the benefits of, or otherwise be subjected to discrimination, (5) that the Lessee shall use the premises in compliance with all other requirements imposed by or pursuant to Title 49, Code of Federal Regulations, Department of Transportation, Subtitle A, Office of the Secretary, Part Zl, Nondiscrimination in Federally- assisted programs of the De~rtment.~ of Transportation-Effectuation of Title VI of the Civil Rights Act of 1964, and as said Regulations may be amended. 25. In the event of breach of any of the above nondiscrimin- ation covenants, the County shall have the right to terminate the lease and to reenter and repossesB said land and the facilities thereon; provided, however, that the Lessee shall have the right to cure any breach or comply with any consent order concerning any breach within a reasonable time without losing any benefits provided for herein. 26. This lease shall be contingent upon compliance with Sec- t~on 15.1-261.1 of the Code of Vir.~ini~, 1950, as amended. In addition, upon termination of this lease, the lease shall not be renewed if the land is required for any of the purposes listed in Section 15.1-258 of the Code of Virginia, 1950, as amended. 27. The County warrants to Lessee peaceful possession and quiet enjoyment of the leased premises during the term hereof, upon performance of Lessee's covenants herein. 28. All notices required under this lease shall be deemed to b~ duly given if sent by either party to the County in care of the County Administrator, P.O. Box 40, Chesterfield, Virginia 23832, and to Lessee in care of , or at such other place as either party shall designate in writing hereafter. IN WITNESS WHEREOF, the County of Chesterfield has caused its name to be subscribed hereunto by its Chairman, Harry G. Daniel, pursuant to a resolution duly adopted by the Board on _, and Civil Air Patrol USAF Auxiliary Virginia Wing has caused its name tO be subscribed by officers of such corporation, duly authorized. COUNTY OF CHESTERFIELD, VIRGINIA BY: Chairman ~IVIL AIR PATROL, INCORPORATED, .~SAF AUXILIARY, VIRGINIA WING BY: Wing 'commander STATE OF VIRGINIA COU/~TY OF CHESTEPFIELD, tO-wit: ~he ~oregoing ~.nstrument was acknowledged before me this ~ ~ ¢!ay of , 1980, by Harry G. Daniel, Chairman, on behalf of the County of Chesterfield, Virginia. My commission expires: . Notary Public STATE OF VIRGINIA COUNTY OF CHESTERFIELD, to-wit: The foregoing instrument was acknowledged before me this _ day of , 1980, by , on behalf of Civil Air Patrol, Incorporated, USAF Auxiliary, Virginia Wing. My commission expires: . Notary public CHESTERFIELD COUNTY BOARD OF SUPERVISORS AG E NDA MEETING DATE: March 25, 1981 ITEM NUMBER: 16. SUBJECT: Dinner Meeting with Members of the Chesterfield County Industrial Authority COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION Dinner has been arranged for the Board and members of the Industrial Development Authority at Salisbury Country Club at 6:00 p.m. Attached is a biographical sketch of the members. ATTACHMENTS: YES I~ NO ~ SIGNATURE: COUNTY ADMI NISTR.~I~ Chesterfield County Industrial Development Authority Board William F. Seymour, III Chairman Appointed 1971, elected chairman 1974 District Manager with C & P Telephone Co., Training B.S. Degree in Industrial Engineering, Virginia Tech Family includes 3 daughters and a son. Curtis C. Duke, Secretary Appointed 1968, A member of the Authority since its formation. Graduate of Virginia State University, MBA New York University Professor of Accounting, Virginia State University C.P.A., Own accounting firm. Married and lives in Ettrick. Elmer R. Condrey Appointed 1977 Owns and operates Condrey Insurance Agency. Married to Virginia Cox Condrey, two daughters, a son and two grand children. James A. Spencer Appointed ]973 Executive Vice President-Retail Division with United Virginia Bank Married to Lorraine, who is Admissions Director, Chesterfield County Nursing Home. The Spencers have two sons. Knox Ramsey Appointed 1977 Site Manager for ICI Americas, Inc. located in Chesterfield County since 1970. Graduated from William & Mary College. Married, with three children. J. Edward Ryan Appointed 1977 Retired DuPont employee with 34 years service. Married with two children, a son and daughter. Kelly Miller Appointed 1974 B.S. Degree, Guilford College Tulane Law School Has own law practice in Chesterfield County. Family includes wife, Edith and two daughters. Jack H. Spain, Jr., Attorney Since the formation of the Industrial Development Authority the firm of Hunton & Williams has served as bond counsel. In order to provide continuity Mr. Spain has been the Authority counsel for several years. A.B. Degree University of North Carolina Harvard Law School Partner of Hunton & Williams. Married, with two sons. George S. Woodall Director of Department of Economic Development since 1978. B.S. Degree in Civil Engineering, Virginia Tech Master of Commerce, University of Richmond Certified Industrial Developer Married, with three sons. Prepared 3/15/81