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01-09-2002 PacketCHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: January9, 2002 Sub!ect: Election of Chairman and Vice Chairman County_ Administrator's Comments: Item Number: 1.A. County Administrator: Board Action Re~_uested: Summary of Information: The Board's first order of business is the election of Chairman and Vice Chairman for 2002. The County Administrator presides over the meeting until the election of Chairman. Nominations do not require a second. Preparer: :"-""-- ~'~ '~,,[~ Lisa H. Elko Attachments: ["-~ Yes No Title: Clerk to the Board CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~ Date: Januar}/9, 2002 Item Number: 1.B. Subject: Nomination/Appointments to Various Boards and Commissions County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: Each year at the organizational meeting, the Board must make a number of appointments to various Boards and Commissions. In addition, there are a number of appointments to committees appointed by the Chairman. See attached list. Preparer: ~'~c._ Lisa H. Elko Title: Clerk to the Board Attachments: Yes ~ No BOARD APPOINTMENT~ C U R R E N T M E M B E R TRI-CITIES AREA METROPOLITAN PLANNING ORC~NIZATION (CRATER MP0) Term would be one year beginning January 1, 2002 and expiring December 31, 2002. Mrs. Renny B. Humphrey METROPOLITAN RIC~OND CONVENTION & VISITORS BUREAU CMRC&VB) Appointment is for term expiring 12/31/01 Mr. Bradford Hammer Term would be for one year beginning January 1, 2002 and expiring December 31, 2002. (Rules Call for an Elected Official to Serve as Representative) (Change in policy no longer calls for the Chief Elected Official to serve.) Mrs. Humphrey has requested that Mr. Hammer be appointed to this position in her place. CAPITAL AREA WORKFORCE INVEST~m. NT POLICY BOARD AND CRATER WORKFORCE INVESTW~..~T POLICY BOARD Unspecified Term Mr. Bradford Hammer CARPENTER CENTER BOARD OF DIRECTORS Ex-officio capacity Mr. J. L. McHale, III MAYMONT FOUNDATION Term would be one year beginning January 1, December 31, 2002. Mr. Kelly Miller 2002 and expiring 0 0(.)0 3 RICHMOND REGIONAL PLANNING DISTRICT COMMISSION Mr. J. L. McHale, III Mr. Arthur S. Warren Mr. Edward B. Barber Mr. Kelly E. Miller Mrs. Renny Bush Humphrey Terms expiring December 31, 2003. RICHMOND AREAMETROPOLITAN TRANSPORTATION PLANNING ORGANIZATION Mr. Kelly E. Miller Mr. J. L. McHale, III Mr. Edward B. Barber Terms expiring December 31, 2003. CRATER PLANNING DISTRICT COMMISSION Mr. J. L. McHale, III Mr. Arthur S. Warren Mrs. Renny Bush Humphrey Terms expiring December 31, 2003. GREATER RICHMOND PARTN~.RSHiP, INCORPORATmn Mr. Arthur S. Warren Term expiring December 31, 2003. CAPITAL REGION AIRPORT CO_W~4_ISSION Mrs. Renny Bush Humphrey Mr. Arthur S. Warren Mr. Edward B. Barber Terms expiring December 31, 2003. APPOMATTOX BASIN D~VELOP~mNT CORPORATION BOARD Mr. J. L. McHale, III Term expiring September 30, 2002. SOCIAL SERVICES BOARD Mr. Kelly E. Miller Term expiring December 31, 2003. 9004 CHAIRMAN' S APPOINTMENTS CURRENT MEMBERS BUD~ETANDAUDIT COMMITTEE Unspecified Term Mr. J. L. McHale, III Mr. Arthur S. Warren COUNTY EMPLOYEE BENEFITS COM~TTTEE Unspecified Term Mr. Edward B. Barber Mrs. Renny Bush Humphrey DRUG COURT COMMITTEE Unspecified Term Mr. Kelly E. Miller Mr. J. L. McHale, III JUVENILE DRUG COURT CORE PLANNING TEAM Unspecified Term Mr. Kelly E. Miller SCHOOL BOARD LIAISON COM~VTT~m Unspecified Term Mr. Arthur S. Warren Mr. Edward B. Barber SOLID WASTE ADVISORY COMMITT~.~ ADpointment is for term exDiring 12/31/01 Mrs. Renny Bush Humphrey Mr. Kelly E. Miller Term would be a one year term beginning January 1 2002 and expiring December 31, 2002. ' 0 3 30o COALITION OF HIGH GROWTH COMMUNITIES Unspecified Term Mr. Jack McHale RED CROSS LOCAL C~)VE~ ADVISORY COMMITT~ Appointment is for term expiring 12/31/01 Mrs. Renny Bush Humphrey Term would be a one year term beginning January 1, 2002 and expiring December 31, 2002. RICHMOND REGIONAL COMPETITIVENESS COMMITTEE Unspecified Term Mr. Arthur S. Warren 0 300G CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of I Meetin~ Date: January 9, 2002 Item Number: Subject: Adoption of Procedures of the Board of Supervisors Governing Meetings in 2002 County Administrator's Comments: County Administrator: Board Action Requested: Adoption of Procedures of the Board of Supervisors for 2002 Summary of Information: Each year the Board of Supervisors adopts procedures governing meetings at the organizational meeting in January. Staff recommends no changes this year. Preparer: ~, Steven L. Micas Attachments: [-~ Yes No Title:county Attorney 0800:51755.1(538.23) 2002 PROCEDURES OF' THE BOARD OF SUPERVISORS Chesterfield County, Virginia 2081 2002 PROCEDURES OF THE BOARD OF SUPERVISORS BE IT RESOLVED by the Board of Supervisors of the County of Chesterfield in accordance with Section 3.4 of the County Charter that the following rules of procedures shall govern the conduct of meetings and work sessions of the Board of Supervisors during the 2001 2002 calendar year. Presiding Officer Section 1. The Board's parliamentary procedures shall be Robert's Rules of Order, a Manual of General Parliamentary Law, to the extent compatible with law and the historical practices of the Board of Supervisors. The County Attorney shall act as parliamentarian to the Board. Any questions involving the interpretation or application of Robert's Rules shall be addressed to the County Attorney. Section 2. The Chairman, or the Vice-Chairman, or in their absence, the most senior member of the Board alphabetically, shall preside at all meetings of the Board, and on the appearance of a quorum shall call the meeting to order and the Board shall then proceed with its business. Section 3. The presiding officer shall preserve order and decorum. He may speak, make motions, and vote on all questions and he shall decide questions of order and procedure. The Chairman may set reasonable time limits for speakers and public hearings; provided that by majority vote the Board may reject such time limits. Quorum Section 4. A quorum shall consist of at least three members of the Board. A majority of a quorum shall be sufficient to carry any question except tax issues, incurring of debt and appropriations in excess of $500.00 all of which shall require a majority of the full Board for adoption. No Board member is required to vote on any question, but an abstention, although not a vote in favor of carrying a question, shall be counted as a vote for the purpose of determining a quorum. A tie vote shall defeat the motion, resolution or issue voted on, provided that all zoning cases must be disposed of by a motion approved by a majority of those voting. An abstention defeats a motion requiring a unanimous vote. The Board shall not designate a tie breaker pursuant to § 15.2-1421 of the Code of Virginia. 0800:538.23 O 0009 Order of Business Section 5. The order of business at a regular meeting of the Board shall be as follows beginning at 4:00 p.m. or an alternative specified meeting time: (a) Approval of minutes of the previous meeting. Reading of the minutes shall be automatically dispensed with. (b) County Administrator's comments. (c) Board Committee reports. (d) Requests to postpone action, additions, deletions or changes in the order of presentation with respect to any matter on the agenda. (e) Special resolutions of recognition. (f) Work sessions. (g) Deferred agenda items not requiring a public hearing. (h) New County business not requiring a public hearing including deferred and new appointments. (i) Hearings of citizens on unscheduled matters involving the services, policies and affairs of the county government or claims against the Board. (j) Reports. (k) Dinner at 5:00 p.m. (1) Non-sectarian invocations followed by the pledge of allegiance at 7:00 p.m.. (m) Special resolutions of recognition not heard at the afternoon session. (n) Deferred public hearings. (o) Zoning and mobile home public hearings placed on the consent agenda by the Planning Department. 0800:538.23 0 OOlo (p) Hearings of citizens on unscheduled matters or claims not heard at the afternoon session. (q) Remaining public hearings or zoning public hearings based on appropriate meeting date. (r) Adjournment. The Board shall confine their decisions to the matters presented on the agenda. Section 6. Any citizen desiring to present any matter concerning the services, policies and affairs of the County or claims against the Board shall be allotted appropriate time to present his case by the presiding officer. The presentation of the claim shall not exceed 30 minutes and each speaker may not exceed 5 minutes. Every citizen desiring to present a matter to the Board shall by noon on the 6th calendar day prior to the meeting notify the Clerk of his intent to speak and the topic. The notice shall describe in detail the nature of the issue to be presented to the Board and the remedy, if any, that the citizen will ask of the Board. No citizen shall speak on any matter of business which is a subject on the Board's agenda for that day. Citizens may not yield time to another speaker. After the County Administrator submits a budget, comments on the budget shall be confined to advertised public hearings until the budget is adopted. Persons appearing before the Board will not be allowed to: (a) Campaign for public office; (b) Promote private business ventures; (c) Address matters within the administrative province of the County Administration; (d) Engage in personal attacks; (e) Use profanity or vulgar language; (f) Address pending litigation; or (g) Speak to matters previously presented to the Board by the speaker unless the County Administrator has made a recommendation. 0800:538.23 0 '3011 Section 7. Any person speaking to a matter shall be limited to such period of time as shall be allotted by the presiding officer when necessary to preserve order and the efficiency of the meeting. The Board may accept written comments in lieu of oral statements. Any person may publicly speak to an item on that meeting's "Consent Agenda" for up to three minutes so long as the Board votes to remove a consent item from the consent agenda for public comment. Section 8. The order of business at a special meeting shall follow that of a regular meeting to the greatest extent possible. Minutes of Meeting Section 9. The Clerk of the Board shall prepare and maintain adequate minutes of the proceedings of the Board in accordance with the requirements of the Code of Virginia, 1950, as amended. Each recorded vote shall indicate how each member of the Board voted. Preparation of minutes will not include every aspect of the Board's meetings relating specifically to discussion and debate but will include all significant events relating to official action. Minutes shall be included as part of the agenda package for the subsequent meeting of the Board. Section 10. The Board may correct its minutes after approval of the minutes only upon a clear showing that a clerical or administrative mistake was made. Agenda Section 11. The County Administrator shall prepare an agenda for each regular or special meeting of the Board on which shall appear the title of each matter on which action is to be taken at that meeting. The agenda for each regular meeting shall (a) be prepared at least five days prior to the meeting, (b) be promptly mailed or delivered to each member of the Board or placed in the repository assigned to such Board member, and (c) be distributed to appropriate officers and employees of the county government and members of the public and media requesting copies. Section 12. Upon a majority vote of the Board of Supervisors any item may be added when the agenda is voted on and the Chairman may allow any agenda item to be called out of sequence. Section 13. Any matter not on the scheduled agenda, may be heard after the agenda has been approved by the Board only upon the unanimous vote of the Board members present. Any 0800:538.23 4 0 0012 such matter must be of an emergency nature, vital to the continued proper and lawful operation of the County. Section 14. No matter on the scheduled agenda shall be considered after 11:00 p.m. without the unanimous consent of the Board. Any matter not heard shall be automatically continued to the next scheduled meeting of the Board. Motions Section 15. When a motion is under debate no additional motions may be made except a motion to withdraw, to defer, to substitute, or to amend. If the maker of a motion and the member seconding the motion agree, a motion may be amended or withdrawn. Such motions shall take precedence in the order listed above. Only one substitute motion shall be in order for a principal motion. All motions to defer shall be to a date certain. Prior to voting on a motion to defer, the Board shall hear public comments on the issue of deferral if the scheduled item requires a public hearing. Reconsideration of Ordinances, Resolutions and Motions Section 16. Any vote by a member of the Board is final once cast. Planning Commission decisions are final once made. No ordinance, resolution or motion previously voted upon by the Board shall be brought forward for reconsideration during the same meeting of the Board. Debate Section 17. Each member of the Board may participate in discussion of any issue only after being recognized by the Chairman. The Chairman shall not recognize a motion to "Call the Question" until every member desiring to speak has had a chance to speak. At the conclusion of debate, the question shall be called and no further debate shall be in order. Requests relating to criticisms or concerns regarding the administration of the County, except when related to agenda items, shall not be presented or raised at a meeting of the Board unless first submitted in writing to the County Administrator and unless his response fails to resolve the issue. Regular Meetings Section 18. Each year at its organizational meeting the Board shall set the regular meeting times and dates for the following year provided, however, that the Board shall meet at least once each month. Whenever the regularly scheduled meeting date shall fall on a legal holiday, 0800:538.23 5 the regular meeting of the Board shall be held on the following day in accordance with § 15.2- 1416 of the Code of Virginia, 1950, as amended. The Chairman may cancel any meeting because of inclement weather and should reschedule any canceled meeting at the earliest possible date by sending written notice to each member of the Board. Special Meetings Section 19. Special meetings of the Board may be called by two members of the Board or the Chairman in accordance with §§ 15.2-1417 and 15.2-1418 of the Code of Virginia, 1950, as amended. Upon making such request the Clerk shall specify the matters to be considered and shall notify in writing all members of the Board and the County Attorney immediately. The meeting may be held only if waivers are signed by every member of the Board and the County Attorney or if every member and the County Attorney attend the special meeting. Appointments Section 20. Appointments to committees of the Board and to authorities, boards and commissions shall be made only by resolution adopted by a majority of the full Board at a meeting subsequent to the meeting when the name has been offered to the Board for consideration. Prior to consideration of the nomination, the nominee shall be notified to determine his willingness to serve and to determine if he meets the minimum qualifications for such appointment. Committees Section 21. The Board may create committees and shall appoint members to such committees. Committees may hold hearings and perform such other duties as may be prescribed. A committee may be instructed concerning the form of any report it shall be requested to make and a time may be fixed for submission of any report. 0800:538.23 6 0 0014. Zoning Section 22. With the exception of zoning cases which have been scheduled for a public hearing before both the Chesterfield Planning Comn:dssion and the Board of Supervisors in the same month, no zoning case shall be considered by the Board of Supervisors if amendments, changes, withdrawals, or proffers have been submitted by the applicant after the case has appeared in the newspaper pursuant to the required publication. All such cases shall be deferred to the next appropriate Board meeting for consideration after proper readvertising. Section 23. If a majority of the Board is not reelected, no zoning case shall be considered by the Board of Supervisors after November, 2003 until the organizational meeting in January, 2004 unless such delay would exceed twelve months for that case. Amendment of Rules Section 24. The rules of procedure of the governing body may be amended at any time during the year by a unanimous vote of the full Board. Section 25. The Board of Supervisors may suspend the application of any section of these rules by a unanimous affirmative vote of all Board members present at any time during the agenda. Section 26. A Deputy Sheriff shall serve as Sergeant at Arms. 0800:538.23 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meeting Date: January 9, 2002 Item Number: 1.D. Sub_iect: Setting of Regular Meeting Dates for 2002 County_ Administrator's Comments: County Administrator: Board Action Reo_uested: Summary of Information: The Board should establish its schedule for regular meeting dates and times for 2002. Staff recommends approval of the attached schedule. Staff may request earlier meeting times for work sessions or budget meetings. Preparer:~ ~ Lisa H. Elko Attachments: ~-~ Yes No Title: Clerk to the Board BOARD OF SUPERVISORS REGULAR ~TING DATES FOR 2002 January 9, 2002 at 4:00 p.m. January 23, 2002 at 4:00 p.m. February 13, 2002 at 3:30 p.m. February 27, 2002 at 3:30 p.m. March 13, 2002 at 3:30 p.m. March 27, 2002 at 3:30 p.m. April 10, 2002 at 3:30 p.m. April 24, 2002 at 4:00 p.m. May 22, 2002 at 4:00 p.m. June 26, 2002 at 3:00 p.m. July 24, 2002 at 3:00 p.m. August 28, 2002 at 3:00 p.m. September 18, 2002 at 3=30 p.m.* October 9, 2002 at 4:00 p.m. October 23, 2002 at 4:00 p.m. November 13, 2002 at 4:00 p.m. November 26, 2002 at 4=00 p.m.** December 18, 2002 at 4=00 p.m.* * Third Wednesdays ** Tuesday, due to the Thanksgiving Holiday Special Meetin~ Dates for 2002 Budget Public Hearing - March 27, 2002 at 7:00 p.m. Public Meeting Room Note: It has been recommended in order to better manage Board meetings that most resolutions be given out at the first meeting of the month. CHESTERFIELD COUNTY e BOARD OF SUPERVISORS Page I of 1 AGENDA Meeting Date: January 9, 2002 Item Number: 6.A. Subject: Resolutions Recognizing Mr. Harold McManus and Mr. Bryan Walker for Contributions to the Chesterfield County Parks and Recreation Advisory Commission County Administrator's Comments: County Administrator: ~ Board Action Requested: The Parks and Recreation Department has requested that the Board of Supervisors commend and recognize Mr. Harold McManus and Mr. Bryan Walker for outstanding service to Chesterfield County through representation on the Parks and Recreation Advisory Commission. Summary of Information: Mr. Harold McManus representing the Matoaca District and Mr. Bryan Walker representing the Bermuda District have both served on the Parks and Recreation Advisory Commission for several years. During their tenure, the commission has achieved many outstanding accomplishments including the creation of the Capital Improvement Program for the infrastructure of the County's park system, the development of the Parks and Recreation Department's 1996 Bond Referendum, the creation of many Parks & Recreation policies and procedures including the Sports Field Allocation Process, Facility Opening and Closing Dates Procedures, and the Park's Structures Policy. Both gentlemen have been involved in developing the draft Parks and Recreation Master Plan. Preparer: ~k/~ ~_._':~~~_ Title: Director, Parks and Recreation Michael S. Golden Attachments: 1Yes --]No # ,~ '3elb RECOGNIZING MR. HAROLD MCMANUS FOR HIS SERVICE TO THE PARKS AND RECREATION ADVISORY COMMISSION WHEREAS, the Chesterfield County Parks and Recreation Advisory Commission is a citizen board of the Chesterfield County Parks and Recreation Department that provides a way for County citizens to provide input; and WHEREAS, Mr. Harold McManus has represented the Matoaca District as a valued member of the Parks and Recreation Advisory Commission since 1997; and WHEREAS, Mr. McManus, in the year 2000, served as Vice Chairman of the Parks and Recreation Advisory Commission; and WHEREAS, Mr. McManus provided able assistance in the development of the Master Plan for Matoaca Park; and WHEREAS, several tasks were accomplished by the commission during Mr. McManus' service, including the creation of the Capital Improvement Program for the infrastructure of the county's park system; and WHEREAS, the commission was instrumental in the creation of many Parks and Recreation policies and procedures including the Indoor Facility and Soccer Field Allocation Process, Facility Opening and Closing Dates Procedures, and the Parks Structures Policy; and WHEREAS, Mr. McManus' assistance in these projects was instrumental to their success. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors publicly recognizes Mr. Harold McManus and expresses appreciation for his dedicated service to the Chesterfield County Parks and Recreation Advisory Commission. AND, BE IT FURTHER RESOLVED, that a copy of this resolution be presented to Mr. McManus and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. RECOGNIZING MR. BRYAN WALKER FOR HIS SERVICE TO THE PARKS AND RECREATION ADVISORY COMMISSION WHEREAS, the Chesterfield County Parks and Recreation Advisory Commission is a citizen board of the Chesterfield County Parks and Recreation Department that provides a way for County citizens to provide input; and WHEREAS, Mr. Bryan Walker has represented the Bermuda District as a valued member of the Parks and Recreation Advisory Commission since its inception in 1993, serving as chairman in 1994; and WHEREAS, several tasks were accomplished by the commission during Mr. Walker's service, including the creation of the Capital Improvement Program for the infrastructure of the County's park system; and WHEREAS, Mr. Walker has been instrumental in the development and study of the historical Falling Creek Ironworks site; and WHEREAS, the commission reviewed the development of facilities for the Parks and Recreation Department's 1996 Bond Referendum including facilities at Goyne Park and Bensley Park; and WHEREAS, the commission was instrumental in the creation of many Parks and Recreation policies and procedures including the Indoor Facility and Soccer Field Allocation Process, Facility Opening and Closing Dates Procedures and the Parks Structure Policy; and WHEREAS, Mr. Walker's assistance in these projects was instrumental to their success. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors publicly recognizes Mr. Bryan Walker and expresses appreciation for his dedicated service to the Chesterfield County Parks and Recreation Advisory Commission. AND, BE IT FURTHER RESOLVED, that a copy of this resolution be presented to Mr. Walker and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County Virginia. ' 0 0 >LO CHESTERFIELD COUNTY . BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: January 9, 2002 Item Number: ~l~l Subject: Resolution Recognizing Genesis Properties for its Support of and Contribution to the Dupont Square Learning Center County Administrator's Comments= ~.~-_g,,,'-/'~t.~ J //~~ County Administrator: (~~ Board Action Requested: Approval of attached resolution recognizing Genesis Properties for its support of the Dupont Square Learning Center. Summary of Information: Recognition of Genesis Properties for donation of apartment unit to house the Dupont Square Learning Center. Genesis Properties is also being recognized for its extensive apartment renovations which have created a safer environment along the Northern Jefferson Davis Corridor. Richard A. Nunnall~,- v ,~,,- Attachments: I Yes ~1 No # RECOGNIZING GENESIS PROPERTIES FOR ITS CONTRIBUTIONS TO THE DUPONT SQUARE LEARNING CENTER WHEREAS, the' Dupont Square Learning Center, a community-based human service delivery program, and the Limited English Speaking Program Coalition exist to serve the refugee and immigrant population residing along the Northern Jefferson Davis Corridor; and WHEREAS, Genesis Properties, owners of the now Dupont Village Apartments, has generously and unselfishly donated a two-bedroom apartment unit for the provision of a community-based program; and WHEREAS, this provision has allowed the Dupont Square Learning Center to engage hundreds of community youth in an after school tutorial and summer enrichment program during the past seven years; and WHEREAS, this provision has fostered a trusting and caring relationship between Chesterfield County service providers and families experiencing difficulty; and WHEREAS, through extensive apartment renovations, Genesis Properties has created a safer environment for refugee and immigrant families adjusting to a new way of life in America. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors recognizes Genesis Properties, owners of Dupont Village Apartments for its outstanding dedication and service to the Chesterfield community. AND, BE IT FURTHER RESOLVED, that this resolution be presented to Genesis Properties and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: January 9, 2002 Item Number: 6.c. Subject: Resolution Recognizing Refugee and Immigration Services of the Catholic Diocese of Richmond for its Support of and Commitment to the Limited English Speaking Program Coalition and the Dupont Square Learning Center County Administrator's Comments: County Administrator: Board Action Requested: Approval of attached resolution recognizing Refugee and Immigration Services of the Catholic Diocese of Richmond. Summary of Information: Approval of attached resolution recognizing Refugee and Immigration Services of the Catholic Diocese of Richmond. Attachments: Yes [-~ No RECOGNIZING REFUGEE AND IMMIGRATION SERVICES OF THE CATHOLIC DIOCESE OF RICHMOND FOR ITS CONTRIBUTIONS TO THE LIMITED ENGLISH SPEAKING PROGRAM COALITION AND THE DUPONT SQUARE LEARNING CENTER WHEREAS, the Dupont Square Learning Center, a community-based human service delivery program, and the Limited English Speaking Program Coalition exist to serve the refugee and immigrant population residing along the Northern Jefferson Davis Corridor; and WHEREAS, Refugee and Immigration Services of the Catholic Diocese of Richmond has diligently committed to the resettlement of refugees and immigrants to this community; and WHEREAS, Refugee and Immigration Services has generously assisted these families with acquiring employment, housing, school enrollment, social services, translation and transportation; and WHEREAS, Refugee and Immigration Services has served as a collaborative partner of the Limited English Speaking Program Coalition from its inception, successfully providing leadership, staff support, financial support and in-kind resources to the coalition and to the Dupont Square Learning Center; and WHEREAS, Refugee and Immigration Services has assisted with the planning, implementation and evaluation of "Chesterfield's Response to a Changing Community," the first community initiative to address pluralism and diversity issues impacting Chesterfield families. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors publicly recognizes Refugee and Immigration Services of the Catholic Diocese of Richmond for its outstanding leadership and support of the Limited English Speaking Program Coalition and the Dupont Square Learning Center, and for its service to the refugee and immigrant population residing in Chesterfield County. AND, BE IT FURTHER RESOLVED, that a copy of this resolution be presented to Refugee and Immigration Services and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 1 Meetin~l Date: January/9, 2002 Subject: Resolution Recognizing Anil Patel County Administrator's Comments: Item Number: 6.D. County Administrator: Board Action Requested: Mr. McHale requested that the following resolution be adopted. Summary of Information: This resolution is in recognition of Anil Patel; for his patriotism and generosity in reuniting Company A, 115th Infantry Regiment of the National Guard with their families over the Christmas and Chanukah holiday season. Attachments: Yes ~-] No RECOGNIZING MR. ANIL PATEL FOR HIS OUTSTANDING COMMUNITY SERVICE, PATRIOTISM AND GENEROSITY WHEREAS, in the aftermath of terrorist attacks on the United States of America on September 11, 2001, many National Guard and reserve military units were activated; and WHEREAS, one such unit was Company A, 115~h Infantry Regiment, comprised of about 100 Maryland National Guard members; and WHEREAS, this unit is assigned to duties at Fort Lee, Virginia; and WHEREAS, military duties kept the unit's members from returning to the Frederick, Maryland area to spend the Christmas and Chanukah holiday season with their families; and WHEREAS, the Public Affairs Office at Fort Lee, the Chesterfield County business community, and especially the Quality Inn and Suites in Chester all worked together to surprise the unit's soldiers for the holidays; and WHEREAS, Company A soldiers boarded military buses and were taken to the Quality Inn and Suites in Chester, where many of their family members were waiting to meet with them; and WHEREAS, the soldiers were reunited with their spouses and children at the Quality Inn and Suites location, making the holidays happier for these families; and WHEREAS, Mr. Anil Patel operates the Quality Inn and Suites; and WHEREAS, Mr. Patel provided all meeting spaces to the families at no charge and worked with Fort Lee to provide food; and WHEREAS, Mr. Patel provided gifts for the children, conducted coloring contests, and arranged for a visit from Santa Claus; and WHEREAS, because of Mr. Patel's generosity and patriotic spirit, approximately 300 family members enjoyed the holidays together instead of being apart from each other. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors publicly recognizes Mr. Anil Patel, commends him for his civic- minded spirit, generosity and patriotism, and expresses appreciation, on behalf of the citizens of Chesterfield County, for helping to make the holiday season brighter for these military men and women and their families. 0 OOZ6 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: January 9, 2001 Item Number: 9.A. 1.a. Resolution Opposing Potential Legislation to Give By-Right Manufactured Housing in Any Residentially Zoned District County_ Administrator's Comments: Placement of County Administrator: Board Action Requested: Adoption of attached resolution. Summary_ of Information: The Virginia Housing Study Commission voted unanimously at their November 28, 2001 meeting to recommend that the 2002 General Assembly pass legislation which would amend the Code of Virginia as follows: Section 15.2-2290.1 Certain Manufactured Homes Deemed Same as Site-Built Homes. A. Notwithstanding the provisions of Section 15.2-2290, localities adopting and enforcing zoning ordinances under the provisions of this article shall provide that any new, multi-sectioned manufactured home with a minimum width of 24 feet, a minimum 5/12 roof pitch, on an individual lot, and on a permanent foundation with masonry skirting, shall be defined in all such zoning ordinances as a single family dwelling, and shall be permitted in any residential zoning district that permits single family dwellings constructed Preparer: /;/0 ~ ~~ , Title: Director, InteraoYernmental Relations ( M~.~ Ann Curtin - Attachments: Yes ~-~ No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 to the Uniform Statewide Building Code, subject to the same zoning regulatory standards applicable to a site-built single family dwelling within the same or equivalent zoning districts. Such regulatory standards shall not have the effect of excluding manufactured housing. B. Local zoning ordinances adopting provisions consistent with this section shall not relieve lots or parcels from those obligations relating to manufactured housing units imposed by the terms of a restrictive covenant. Staff recommends the Board oppose such proposed legislation (if introduced) for the following reasons: 1. This action undermines local land use authority. 2. Chesterfield has an array of affordable housing dispersed throughout the five magisterial districts. 3. Chesterfield has in place at present about 2400 manufactured homes and will continue to place these units in appropriate neighborhoods. Passage of by-right legislation would undermine the property rights of existing homeowners and not allow citizen input into the character and appearance of their neighborhoods through the public hearing process. RESOLUTION OPPOSING POTENTIAL LEGISLATION TO GRANT BY RIGHT PLACEMENT FOR MANUFACTURED HOUSING IN ANY RESIDENTIALLY ZONED DISTRICT WHEREAS, Chesterfield County is privileged to enjoy affordably priced housing dispersed throughout the five magisterial districts in the county; and WHEREAS, Chesterfield County currently has about 2400 manufactured homes within the county including a unique manufactured home subdivision; and WHEREAS, Chesterfield County is committed to a public process with regard to all zoning cases and siting of housing within the county; and WHEREAS, the Board of Supervisors of Chesterfield County is committed to protecting the property rights of all county citizens; and WHEREAS, the Virginia Housing Study Commission voted unanimously at their November 28, 2001 meeting to recommend legislation to the 2002 General Assembly establishing by-right placement of manufactured homes in all residentially zoned districts; and WHEREAS, Chesterfield County believes the enactment of such legislation would violate the property rights of Chesterfield citizens and undermine an open, public process by which the Board of Supervisors considers citizen concerns and balances those concerns with the Comprehensive Plan. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors opposes any legislative effort which would establish by-right placement of manufactured housing in any residentially zoned district. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meeting Date: January 9, 2002 Item Number: 9,~,],h, Subject: Resolution Formalizing Regional Discussion at the October 19, 2001 New Millennium Regional Summit Count_v Administrator's Comments: County Administrator: Board Action Requested; Adopt the attached resolution Summary of Information; Board members and staff discussed with our regional partners at the regional summit support for the City of Richmond's effort to increase payments-in- lieu-of-taxes from the Commonwealth of Virginia to the City of Richmond in the 2002 General Assembly. The attached resolution formalizes Chesterfield County's support for this effort. Mary An~Curtin -' / "' Title: Director of Intergovernmental Relations Attachments: Yes ~ No RESOLUTION SUPPORTING PAYMENTS-IN-LIEU-OF-TAXES FOR THE CITY OF RICHMOND WHEREAS, Chesterfield County's elected officials and staff participated in the New Millennium Regional Summit on October 19, 2001; and WHEREAS, the elected officials and staff from Hanover County, Henrico County, and the City of Richmond also participated in this summit and discussed many issues, including potential regional legislation for the 2002 Session of the General Assembly; and WHEREAS, one discussion centered around the amount of state-owned property in the City of Richmond which is exempt from local real estate taxes, but requires services such as police, fire, emergency medical services, and trash collection; and WHEREAS, the discussion concluded that the Commonwealth should modify the allocation formula for payments-in-lieu-of-taxes to recognize the significant costs of providing police, fire, emergency services, and trash collection services to properties which are exempt from the real estate tax and for which the payment-in-lieu-of-taxes is inadequate; and WHEREAS, the officials present voted to support the City of Richmond's legislative request to the General Assembly to amend the formula by which allocations for payments-in-lieu-of-taxes are calculated and to increase the amount of the service fee paid to the city for the provision of police, fire, emergency medical services, and trash collection. NOW, THEREFORE BE IT RESOLVED, that the Board of Supervisors of Chesterfield County, Virginia formally acknowledges its support for the City of Richmond's efforts to amend the formula allocating payments-in- lieu-of-taxes by the Commonwealth of Virginia, and further supports an increase in the payment from the Commonwealth to the City of Richmond, Virginia. 9081 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meetin~l Date: Janua~ 9, 2002 Item Number: Subject: Resolution Recognizing Alice E. Berry Upon Her Re t i rement County Administrator's Comments: Berry retired from the Police Department years of service to the citizens of County Administrator: Board Action Requested: The adoption of the attached resolution. Summary of Information: Police Captain Alice E. having provided over 28 Chesterfield County. Preparer: ~-~. ~ Title: Colonel Carl R. Baker Chief of Police Attachments: Yes ~-] No RECOGNIZING MS. ALICE E. BERRY UPON HER RETIREMENT WHEREAS, Ms. Alice E. Berry retired from the Chesterfield County Police Department on January 1, 2002; and WHEREAS, Captain Berry provided over 28 years of quality service to the citizens of Chesterfield County; and WHEREAS, Captain Berry has faithfully served the county in the capacity of Patrol Officer, Field Training Officer, Investigator, Sergeant, Lieutenant, and Captain; and WHEREAS, Captain Berry was the first female hired as a Chesterfield County Police Officer, and led the way in this community and the organization to achieve professional respect; and WHEREAS, in 1975, Captain Berry was assigned as an undercover officer in an extremely successful covert police narcotics operation; and WHEREAS, Captain Berry will remain forever more the first female to be hired by the department and the first female to earn promotions to each of the ranks she so distinguishably served; and WHEREAS, upon being commissioned as a Captain, she was assigned to the Support Services Division where Captain Berry empowered her Child Safety Staff to develop comprehensive child safety programs for K-12 known as the STEPP program, which subsequently received implementation approval of the School Board in 1998, and the program was subsequently recognized by a NACo award in 2001, and is being used a model program by the Department of Criminal Justice Services, School Resource Officer Project; and WHEREAS, Captain Berry provided oversight for renovation and expansion of the Chesterfield County Animal Shelter while maintaining service levels during the 18-month construction project, and managed the re-engineering of customer service delivery processes for the Animal Shelter after re-opening the shelter; and WHEREAS, Captain Berry received a commendation for her efforts in facilitating the replacement of a beloved pet, that had been tragically killed, for a special needs child; and WHEREAS, Captain Berry has provided the Chesterfield County Police Department with many years of loyal and dedicated service; and WHEREAS, Chesterfield County and the Board of Supervisors will miss Captain Berry's diligent service. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors recognizes Ms. Alice E. Berry, and extends on behalf of its members and the citizens of Chesterfield County, appreciation for her service to the County, congratulations upon her retirement, and best wishes for a long and happy retirement. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meeting Date: J&nuarE' 9, 2002 Item Number: 9.n. 1. d. Subject: Resolution Relating to Water Supply and Water Quality Needs in the James River Basin County Administrator's Comments: County Administrator: Board Action Requested: Staff requests that the Board of Supervisors proposed resolution. adopt the Summary of Information: The Commonwealth of Virginia has made a formal request asking the Corps of Engineers to conduct a comprehensive study of the James River basin. The study will address water supply, water quality, low flow augmentation, flood control, recreation, as well as other issues that may be identified. Since the County receives water from The City of Richmond which withdraws water from the James River and County wastewater facilities discharge treated wastewater to the river the study serves the interests of the County. In order for the Corps of Engineers to conduct the study federal funding is required. State and local support will be necessary to secure this funding in the Corps of Engineers FY03 budget. Yes ~ No Attachments: I I Title: Director of Utilities RESOLUTION RELATING TO WATER SUPPLY AND WATER QUALITY NEEDS IN THE JAMES RIVER BASIN WHEREAS, the James River system is a precious natural resource serving the water related needs of 3.5 million Virginians in the James River basin, including the citizens of Chesterfield County; and WHEREAS, there is a history of recurring droughts resulting in low flow conditions in the James River basin, which encompasses approximately 11,000 square miles or 25 percent of the Commonwealth of Virginia; and WHEREAS, the recent drought of 1999 caused stream flows to drop to critical levels in many communities within the James River basin, and dry conditions since that time have remained a significant concern for citizens who live, work and recreate within the basin; and WHEREAS, immediate and long-range actions are necessary to meet water supply needs throughout the basin in times of future droughts; and WHEREAS, the Commonwealth of Virginia has requested the U.S. Army Corps of Engineers to undertake a comprehensive water resources investigation for the James River basin addressing, among other issues, water supply and quality, low flow augmentation, and flood control. NOW, THEREFORE BE IT RESOLVED, that the water resources investigation requested by the Commonwealth is a prudent measure in furtherance of sound planning and management of the James River system, and Chesterfield County urges the Corps of Engineers to proceed with such a study as soon as possible. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: January 9, 2002 Item Number: 9TAT2~ Subject: Appropriation of Funds for the Chester Road/Kingsdale Road Intersection Improvement Project County Administrator's Comments: County Administrator: Board Action Requested: The Board is requested to appropriate an additional $300,000 from anticipated VDOT reimbursements for the Chester Road/Kingsdale Road Intersection Improvement Project. Summary oflnformation: The Board has appropriated $560,000 in anticipated VDOT reimbursements for the Chester Road/Kingsdale Road Intersection Improvement Project. The county is designing and acquiring the right-of- way for the project under the customary VDOT/County project agreement. Under the terms of the agreement, the county performs the project tasks and is reimbursed by VDOT. The estimated cost of the right-of-way acquisition and utility relocations has increased. An additional $300,000 in anticipated VDOT reimbursements should be appropriated. Recommendation: Staff recommends the Board appropriate $300,000 in anticipated VDOT reimbursements for the Chester Road/Kingsdale Road Intersection Improvement Project. District: Bermuda Prepare, r: ~/~/~~. - ]~. 5. McCracken Agen515 Attachments: Yes Title: Director of Transportation No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGEN DA Page 2 of 2 Meetino Date: January 9. 2002 Number Budget and Mana.qement Comments: This request appropriates $300,000 in additional VDOT reimbursements for intersection improvements due to an updated estimate of project costs. The Board has previously appropriated $560,000 in VDOT reimbursements; the request would bring the total project appropriation to $860,000. Preparer: Rebecca T. Dickson Title: Director, Budget & Management PROJECT ALLOCATIONS APRIL14,1999 $110,000 JULY25,2001 $450,000 JANUARY 9,2002 $300,000 TOTAL $860,000 CHESTER ROAD I KINGSDALE ROAD INTERSECTION IMPROVEMENT PROJECT 0.2 0.2 0.4 Miles PROPOSED PROJECT 145KINGSDALEi~ , . ¢ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 1 Meeting Date: January 9, 2002 Item Number: 9.A. 3. Su~ect: State Road Acceptance County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: DALE: Sterling Cove at The Highlands, Section 1 Preparer: Richard M. McEIfish Title: Director of Environmental Engineering Attachments: Yes [-~ No TO: Board of Supervisors FRO~ IZ'pammnt of Environnmtal Engineering SUBJECT: State Road Acceptance - STERLING COVE AT THE HI~, SEC. 1 DISTRICT: DAI MEETING DATE: 9 January 2002 ROADS FOR CONSIDERATION: EASTFAIR DR STERLING (JOVE DR STERLING OOVE TER Vicinity Map: STERL1NG COVE AT THE HI~, SEC. 1 County) 0 30,tl CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meetin~l Date: January9, 2002 Item Number: 9.A. 4. Subject: County Administrator's Comments: Approval of Utility Contract for Stoney Glen South, Section 2 - Contract Number 01-0259 County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors approve this contract and authorize the County Administrator to execute any necessary documents. Summary of Information' This project includes the extension of 126 LF ± oversized water lines. The Developer is required to have an 8 inch water line to serve his development. Staff has requested that the water lines be oversized to provide service to other properties. In accordance with the ordinance, the Developer is entitled to refunds for the construction cost of the oversized improvements. Developer: Contractor: Reed's Landing Corporation R.M.C. Contractors, Incorporated District: Preparer: ~i~/~. 'R. Bec~_~. Contract Amount: Estimated County Cost for Oversizing Estimated Developer Cost ...... Estimated Total Code: (Refunds thru Connections - Oversizing) Title: $ 5,202.00 $ 106,840.00 $ 112,042.00 5B-572VO-E4C Assistant Director Attachments: Yes [-~ No VICINITY SKETCH Stoney Glen South - Sec. 2 County Project # 01-0259 Lippingham Subdivision Cedar Cliff Subdivision Stoney Glen South - Sec. 1 Subdivision Stoney Glen South - Sec. 2 County project # 01-0259 Twin Cedars Subdivision Hill Spring Subdivision Proposed 16' Waterline County Project # 01-0259 Chesterfield County Department of Utilities Development Section 0 9043 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meetin~ Date: January 9, 2002 Item Number: 9.A. 5. Subject: Approval of Revised Utility Contract for Adamson Warehouses - Goodes Bridge Road - Contract Number 95-0210 County Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors approve this revised contract and authorize the County Administrator to execute any necessary documents. Summary of Information' This action will supercede the action taken by the Board on February 28, 1996. This project includes the extension of 342 LF ± of 8 inch off-site water lines. In accordance with the ordinance, the developer is entitled to refunds for the cost of the off-site improvements. Developer: Contractor: V. Cassel Adamson, Jr. Piedmont Construction Company, Inc. Contract Amount: Estimated County Cost for off-site $ 5,308.00 Estimated Developer Cost ....... $ 25,047.00 Estimated Total ........... $ 30,355.00 Code: (Refunds thxu Connections - off-site) 5B-572VO-E4D District: _ ,~ JZ~le Preparer: ,,/~~-~~[/q"'~'/~// Title: Assistant Director Attachments: Yes ~] No -' VICINITY SKETCH Adamson Warehouses- Goodes Bridge Road County Project # 95-0210 Adamson Warehouses Project # 95-0210 Proposed 8" Waterline Project # Banwell Sec. 1 SUbdivision Chesterfield County Department of Utilities N Development Section CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of Meetin~l Date: January 9, 2002 Item Number: 9iA~6. Subiect: Change Order #1 for Construction Contract for County Project #99- 0122, Midlothian Water Tank and Pump Station Offsite Waterline County Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisors is requested to approve Change Order #1 to the construction contract with Hypes Excavating, Inc. in the amount of $79,201.22 and authorize the County Administrator to execute the necessary documents. Summary of Information: The change involves the installation of approximately 140 If of 30" water main, vertical bends, a 30"tee, two (2) 30" butterfly valves, and one additional tie-in. Originally this work was included in the tank constructors contract. Through discussions with the tank constructor and this contractor, it was determined that this work would be removed from the tank constructor's contract and added to the utility contractor's contract. A deduct change order, which will serve to offset the increases associated with this change order, will be processed with the tank constructor removing this work from their contract. This change order is $79,201.22 and increases the contract from $690,466.00 to $769,667.22. Funds are available in the current CIP. District: Midlothian Title:Assistant Director of Utilities Attachments: Yes No I: \DEPT\FOP~MS\AGENDA ITE~i .WPD CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meeting Date: November 28. 2001 Number BudRet and Mana.qement Comments: The Board of Supervisors is requested to approve a change order to county project #99-0122 - Midlothian Water Tank and Pump Station Offsite Waterline in the amount of $79,201.22. The change order is a result of Hypes Excavating contractors agreeing to complete this work originally negotiated in the tank constructor's contract. The tank constructor's contract will subsequently be reduced by the amount of the change order. Funds are available in the current CIP. Preparer: ~~ ~.. ~ ,'(~5~-', Rebecca T. Dickson Title: Director, Budget & Manaqement 0 0647 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of t Meeting Date: January 9, 2002 Item Number: Subject: Set a Public Hearing Date to Consider the Conveyance of a Lease of Real Property at the Chalkley Elementary School Athletic Complex for the Operation of a Food Concession by a Co-sponsored Athletic Association or League County Administrator's Comments: ///~~~3~ '~' County Administrator: Board Action Requested: The Board of Supervisors is requested to set a public hearing date of February 13, 2002 to consider the conveyance of a lease of real property for operation of a food concession at the Chalkley Elementary School Athletic Complex. Summary of Information: Construction of a new restroom/concession building has been completed at the Chalkley Athletic Complex, and the Chalkley Athletic Association has expressed interest in operating this concession facility. In the past, similar concession facilities have been operated by co- sponsored athletic associations or leagues that use the adjoining ballfields. Attached is a list of other current concession facilities and leaseholders. The term of those leases was January 1, 2001 - December 31, 2003 and staff would anticipate offering a lease for the Chalkley site for a two year ~eri~d to c/~kncide with those terms. Preparer: ~.~~ (~-~)~---~ Title: Director, Parks and Recreation Michael S. Go~e~ Attachments: -~ Yes No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 LONG TERM CONCESSION FACILITY LOCATIONS Lease Expiration: December 31, 2003 LOCATION Bensley Park Chalkley Elementary School** Bird Athletic Complex Ettrick Park Goyne Park Harrowgate Park Iron Bridge Park Iron Bridge Park Iron Bridge Park Point of Rocks Park Manchester High School Matoaca Park Rockwood Park Robious Athletic Complex Woodlake Athletic Complex Warbro Complex LEASEHOLDER Bensley Athletic Association Chalkley Athletic Association Chesterfield Youth Softball Association Ettrick Youth Sports Association Chester Youth Sports Boosters, Inc Harrowgate Athletic Association Central Chesterfield Little League Chesterfield Baseball Clubs, Inc. Chesterfield Softball Association Enon Athletic Association Chesterfield Little League Matoaca Athletic Association Chesterfield Baseball Clubs, Inc. Huguenot Little League Midlothian Youth Soccer League Chesterfield Softball Association **new facility CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meeting Date: January 9, 2002 Item Number: 9.A. 8. Subject: Approval and Appropriation of Funds for Change Order One to Shoosmith Brothers for Lake Chesdin Park Phase One County Administrator's Comments: ~._~~~ County Administrator: Board Action Requested: The Board of Supervisors is requested to authorize the County Administrator to approve Change Order One in the amount of $62,301.62 to Shoosmith Brothers, Inc. for Lake Chesdin Park; Phase One, increase revenue appropriation for state aid (VDOT) in the amount of $41,120.00 and transfer $26,000.00 from surplus funds in Park Improvements Athletic Lighting. Summary of Information: The original appropriation of state aid was based on the contract award to Shoosmith. Unforeseen costs associated with poor soils encountered during construction necessitated extensive undercut and backfill, additional erosion control was required for stabilization and additional soils were required to achieve proper plan grades of the roadway. These costs have increased the cost of the roadway in excess of the maximum state aid allocation. The requested appropriation and transfer will cover the overage in the project and allow for completion of the project in accordance with its original scope. The surplus in the Parks Improvement account was due to highly competitive bidding for the Replacement Lighting at Goyne, Ettrick, Matoaca and Rockwood Parks. Preparer: Title: Director, Parks and Recreation Michael S. Golden Attachments: [~ Yes ~No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meeting Date: January 9. 2002 Number BudRet and Mana.qement Comments: This request for approval of change order number one will cover costs incurred during the recent work completed at the Lake Chesdin Park. Poor soils were encountered and additional erosion control was required for stabilization. The State will reimburse an additional $41,120 that needs to be appropriated. An additional $26,000 is available to be transferred from park improvements. Preparer: ~~~¢~'~[~Title: Director, Bud.qet & Mana.qement Rebecca T. Dickson CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Mcctin~l Date: January 9, 2002 Item Number: 9.A. 9.a. Subiect: Acceptance of a Parcel of Land for Hopkins Road Extended from R & L Enterprises, LLC Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors accept the conveyance of a parcel of land containing 0.505 acres for Hopkins Road Extended from R & L Enterprises, LLC, and authorize the County Administrator to execute the necessary deed. Summary of Information: It is the policy of the County to acquire right of way whenever possible through development for roads shown on the County Thoroughfare Plan. The dedication of this parcel conforms to that plan, and will decrease the right of way costs for road improvements when constructed. District: Bermuda Preparer: J~o n"~W.-~ ' ~~'-'"~Harmon Attachments: Yes ~ No I I Title: Right of Way Manager VICINITY SKETCH Acceptance of a parcel of land for Hopkins Road Extended from R & L Enterprises, LLC DERMO'I'TE/.A/ KINGSDALE W CT ST VESTRY O1' OLD LN FARM FIELD DR DR Chesterfield County Department of Utilities Right Of Way Office 0 0553 R=2415.41' L=119.62' A=2'50'15" T=59.82' CB=S19'21'O7"W C=119.61 C.S.X.T. RAILROAD GPtN: 788657518800000 4320 OLD LANE N 00'02'52" E 0 60 120 90.544' ~ ~ N 5,665,126,42 E 11,786,8J5.54 it~ ~ ..~ I D,B. 20~5, PG. ~dl I 4311 ~0 LA~E 0.505 ~__ TM I~ fASEMENT ~ D.B. 2101, PG 955 8=2940.00' ~ NAD 83 ~ L=96'17"~-~1- BREEZE INN AND ASSOC. A=1'56'25" ~'- GPIN: 787665041600000 T=48.09' I D.B. 1956, PG. 881 CB=S1S'544'20"W I 9840 CHESTER ROAD ~ .~- EX. 50' VEPCO ESMT. C=96.17 I ~-.../ D.B. 208. PC, 175 ~ 1;, 787,092.89 ~ ~ VEPCO~ ' .... .-'- GPIN' 78,E,66EJ8620DO00~ "' ~..~552 CHESTER ROAD [,J. ~-- ACRES"--. R=2415.4-1' L=354.99' A=7'56'46" T=167.76' CB=S244'444'57"W C=354.72 SCALE IN FEET CURVE TABLE CURVE RADIUS LENGTH DELTA TANGENT CHORD BEARING CHORD C1 25,00' 40.01' 91"442'11" 25.75' N 27'55'06"' W 55,88" C5 2426.61' 167.61' 3"57'27" 83.844' S 25'18'55" W 167,58' C4 290,00' 2.02' 0'244'00" 1.01' N 73"58'12" W 2.02" C5 25.00' 52.56' 74"57'23" 19.05' N 58"58'53" E 50.51' C6 25,00' 0.16' 0"22'10" 0.08' S 83"51'21"' E 0.16' C7 290.00' 48.09' 9'50'04" 24.10' N 78'55'14" W PLAT SHOFING 0.505 AND 0.~34 ACRES OF LAND TO TO BE DEDICATED THE COUNTY OF CHESTERFEILD BERMUDA DISTRICT CHESTERFEILD COUNTY, VIRGINIA PREV/OUS JOB NO. SITE PLAN NO. 01PR0225 COUNTY PROJ. NO. 01-0104 ENGINEERS ~ SURVEYORS PRINCE GEORGE OFFICE 4260 CROSSINGS BLVD., SUITE 1~ --PRINCE GEORGE, VIRGINIA 23875-1455 TELEPHONE: (804) 458-8685 FAX: (804) 751-0798 http://www.timmons.com DA TE: 11-29-01 SCALE: 1"=60' D/~A WN B Y: A WH CHECKED BY: 14"MN CALC. CHK.: JOB NO.: ~9631-05 0 u 54 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of I Meetin~l Date: January 9, 2002 Item Number: ~[~.~_h.1. Subject: Acceptance of a Parcel of Land Adjacent to Robious Landing Park from River Downs, L.C. County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors accept the conveyance of a parcel of land containing 1.766 acres from River Downs, L.C., and authorize the County Administrator to execute the necessary deed. Summary of Information: Staff requests that the Board of Supervisors accept the conveyance of a parcel of land containing 1.766 acres adjacent to Robious Landing Park. This dedication is a proferred condition for the development of Riverdowns North. District: Midlothian John W. Harmon Attachments: Yes --]No Title: Ri,qht of Way Manaqer CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of I Meetin~ Date: January 9, 2002 Item Number: 9.A. 9.b.2. Subiect: Acceptance of Two Parcels of Land Adjacent to Robious Landing Park from BBV, L.C. County Administrator's Comments= ~__~J County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors accept the conveyance of two parcels of land containing a total of 53.369 acres from BBV, L.C., and authorize the County Administrator to execute the necessary deed. Summary of Information: Staff requests that the Board of Supervisors accept the conveyance of two parcels of land containing a total of 53.369 acres adjacent to Robious Landing Park. This dedication is a proferred condition for the development of Riverdowns North. Distl'ict: Midlothian Preparer: John W. Harmon Attachments: Yes [-~ No Title: Ri,qht of Way Manager # 0 0057 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of I Meetin~l Date: January 9, 2002 Item Number: Subiect: Acceptance of a Parcel of Land Along the North Right of Way Line of Providence Road from P & R Associates, LLC County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors accept the conveyance of a parcel of land containing 1.564 acres along the north right of way line of Providence Road from P & R Associates, LLC, and authorize the County Administrator to execute the necessary deed. Summa~ of Information: It is the policy of the County to acquire right of way whenever possible through development to meet the ultimate road width as shown on the County Thoroughfare Plan. The dedication of this parcel conforms to that plan, and will decrease the right of way costs for road improvements when constructed. District: Clover Hill Preparer: C::~ ,.~ .-~.~,,~ John W. Harmon Attachments: Yes [---] No Title: Right of Way Mana,qer 0 065B 0 0060 00151 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meeting Date: January 9, 2002 Item Number: 9.A. 10. Subiect: Request to Quitclaim a Variable Width Storm Water Management/Best Management Practice Easement Across the Property of Simone T. Cheeks County Administrator's Comments: //~.~_..4..~~ County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors authorize the Chairman of the Board of Supervisors and the County Administrator to execute a quitclaim deed to vacate a variable width SWM/BMP easement across the property of Simone T. Cheeks. Summary of Information: Simone T. Cheeks, has requested the quitclaim of a variable width SWM/BMP easement as shown on the attached plat. This request has been reviewed by staff and approval is recommended. District: Dale Preparer: John W. Harmon Attachments: ~'~No Title: Ri.qht of Way Manager 0 O06Z VICINITY SKETCH REQUEST TO QUITCLAIM A VARIABLE WIDITH STORM WATER MANAGEMENT/BEST MANAGEMENT PRACTICE EASEMENT ACROSS THE PROPERTY OF SIMONE T. CHEEKS Chesterfield County Department of Utilities Right Of Way Office EASEt~ENT RECORDED IN LAURA D ' HAL J AND ~WPO~ILY ~8510 JESSUp ROAD. / CO~P~ION OF ~E M _~ ; ~ I ~674B GILLS GATE TR. ~ / REG~ING OF BMP ~ ~ ~ Lb / VO DIREO~ON D/ST ~ ~2 ~0 0 ~0 Scale 1" = ~0' NU~BE~ ~N~ ~D/US T~ENT ~HORD 8~RINO ~HOR~ DELTA Oi 3Z87 50.00 19.89 S 8~59'38" ~ 3G.~7 43'23~6"~" ' C3 6&84 50.00 4~.98 S 26'~6'50" W 64.30 80'02'~0" C4 3~ 10 50.00 IZ 18 S 4~20'02" W 32,50 3T55'46" R~ISED PER ~U~ OOMME~S: ~1o~7~1 R~ISED OWNERS: ~ 2~0~1 :R~SED OWNERS: P~ ~ EHO~/NG ~ VAR/ABLE WIDTH "SWM/BMP ~SEMENT TO BE VACATED iJoH~ AOROSS THE NDS OF S/MONE OHEEKS ~ DA~: 0~25-01 DALE D/STRICT ~1~ R~ISED: 12~ 0~001 ~SCALE: 1"=60' CHEE~EPF/ELD COUN~ V/PG/N/A JOB NO: 195187E COUN~ PROJECT ~96-~79 P~NERS · ~HI~ · ENGINEERS · SURV~ORSJ NUMBEt~LENGTH RADIUS TANGENT CHORD BEARINO OHORD DELTA C! 37.87 50.00 1£.89 S 87'59'38" ~Y 3G. 9743'23'26" C2 f6.23~ 50.00 8. 19 S 79'36'34" E 16. 1618'35'48" C3 69.84 50.00 41.98 S 26'16'50" ~Y 64.50 80"02'10" C4 55. 10 50.00 17. 18 $ 47'20'02" Y/ 52.50 5755'46" C5 · 9.1! 50.00 4.57 N 85'52'12" E 9.10 10'26'41" 0 00 54 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: January 9, 2002 Item Number: 9.A. 11. Subject: Acceptance and Appropriation of Grant Funds from the Department of Criminal Justice Services for Basic Skills Institute for Group Home Workers County Administrator's Comments' County Administrator: Board Action Requested' The Board of Supervisors is requested to accept and appropriate $29,850 from the Department of Criminal Justice Services. Summary_ of Information: As a member of the Virginia Community and Residential Care Association, the Chesterfield Youth Group Home has agreed to serve as the fiscal agent for a grant to provide a Basic Skills for Group Home Train the Trainer Institute. The institute will take place January 21 - 25 at the Sheraton Park South and will educate training professionals from 20 group homes statewide. The $29,850 grant will cover all costs of the institute. Preparer; _ ~ Deb°rah Du~g~r Title: Group Home Administrator Attachments: -~ Yes No 0 006o CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: January 9, 2002 Su~ect: Developer Water and Sewer Contracts Item Number: County Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisors has authorized the County Administrator to execute water and/or sewer contracts between the County and the Developer where there are no County funds involved. The report is submitted to the Board members as information. Summary of Information: The following water and sewer contracts were executed by the County Administrator: Contract Number: Project Name: Developer: 01-0324 R. L. Carriers Office Trucking Facility R. L. R. Investments, LLC Contractor: Contract Amount: Castle Equipment Corporation Water Improvements: Sewer Improvements: Title: $ 93,835.85 (Private) Assistant Director Attachments: ~-~ Yes No 006(~ Agenda Item January 9, 2002 Page 2 o Contract Number: Project Name: Developer: Contractor: Contract Amount: District: Contract Number: Project Name: Developer: Contractor: Contract Amount: District: Contract Number: Project Name: Developer: Contractor: Contract Amount: District: Contract Number: Project Name: Developer: Contractor: Contract Amount: District: 00-0331 Allison Day Care North Providence Road J. P. Allison, LLC Bookman Construction Company Water Improvements: Sewer Improvements: Midlothian $ 23,000.00 $ 14,800.00 01-0049 Chesdin Ridge Section B Chesdin Forest Development Company LLC Excalibur Construction Corporation Water Improvements: Matoaca $ 30,675.00 98-0431 Sifen-Buford Mini Storage Central Drive Mini Storage Incorporated Mayton Construction Incorporated Water Improvements: Sewer Improvements: Midlothian $ 1,800.00 $ 18,445.00 00-0289 Japanese Restaurant - 13615 Hull Street Road Dung Thi Leu H. & B. Construction Company Incorporated Water Improvements: $ 29,215.00 Sewer Improvements: $ 6,192.00 Matoaca 0 0067 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: January 9, 2002 Item Number: I,],',]~, Subiect: Status of General Fund Balance, Reserve for Future Capital Projects, District Improvement Fund, and Lease Purchases County_ Administrator's Comments: County Administrator: Board Action Requested: Summary of Informatiorl; / Lane S~l~ams~ / Attachments: Yes [--'~ No Title: Count.v Administrator 0 0C. 65 BOARD MEETING DATE 07/01/01 11/14/01 11/14/01 11/14/01 11/14/01 11/14/01 11/14/01 11/14/01 11/14/01 11/14/01 & 12/19/01' 11/14/01 & 12/19/01' 11/14/01 & 12/19/01' 11/14/01 & 12/19/01' 11/14/01 & 12/19/01' CHESTERFIELD COUNTY GENERAL FUND BALANCE January 9, 2002 DESCRIPTION FY2002 Actual Beginning Fund Balance Designation for Health Center Commission Designate excess revenue (County) for non- recurring items in FY2003 Designate excess expenditures (County) for non- recurring items in FY2003 Designate excess revenue (Schools) for non- recurring items in FY2003 FY01 Results of Operations - Schools unspent General Fund Transfer FY01 Results of Operations - FY02 One cent tax rate decrease - Jan. - June (County) FY01 Results of Operations - FY02 One cent tax rate decrease - Jan. - June (Schools) FY01 Results of Operations - Schools - Bailey Bridge Middle School Design FY01 Results of Operations - Fire FY01 Results of Operations - Police FY01 Results of Operations - Libraries FY01 Results of Operations - Environmental Management Program FY01 Results of Operations - CSA Shortfall AMOUNT (1,500,000) (2,636,67O) (9,441) (6,088,836) (1,232) (242,285) (546,715) (250,000) (626,100) (500,000) (9O,6OO) (300,000) (286,635) BALANCE $48,351,214 $46,851,214 $44,214,544 $44,205,103 $38,116,267 $38,115,035 $37,872,750 $37,326,035 $37,076,035 $36,449,935 $35,949,935 $35,859,335 $35,559,335 $35,272,700 0 0069 CHESTERFIELD COUNTY RESERVE FOR FUTURE CAPITAL PROJECTS TRADITIONALLY FUNDED BY DEB~i January 9, 2002 Board Meeting Date Description FOR FISCAL YEAR 2001 BEGINNING JULY 1, 2000 Amount 4/12/00 FY01 Budgeted Addition 8,400,000 (6,939,600) 4/12/00 FY01 Capital Projects 3/06/01 Return unused funds; closure of Wide Area Network Project 561 04/04/01 Transfer to Juvenile and Domestic Relations Courthouse Project (325,000) (360,000) 04/25/01 Testing of Comprehensive Plan FOR FISCAL YEAR 2002 BEGINNING JULY 1, 2001 4/4/01 FY02 Budgeted Addition 4/4/01 FY02 Capital Projects 7/25/01 County's Master Plan Update 9/26/01 Video equipment for Circuit and General District Courts 10/24/01 360 West Corridor Plan 11/14/01 Building Improvements (County Administration) 11/14/01 Security Enhancements (MH/MR and County Administration) 8,800,000 (7,579,700) (85,000) (90,000) (70,000) (170,000) (107,000) Balance 8,812,051 1,872,451 1,873,012 1,548,012 1,188,012 9,988,012 2,408,312 2,323,312 2,233,312 2,163,312 1,993,312 1,886,312 0 0 ) 70 0 Prepared by Accounting Department December 31, 2001 SCHEDULE OF CAPITALIZED LEASE PURCHASES Date Began 04/99 06/99 1/01 03/01 04/01 11/00 09/01 APPROVED AND EXECUTED Description Public Facility Lease - Juvenile Courts Project School Copier Lease # 1 - Manchester High School Certificates of Participation/ Building Construction, Expansion and Renovation; Acquisition/Installation of Systems Telephone System Upgrade School Copier Lease #2 - Manchester High School School Copier Lease #3 - Chester Middle School School Server Lease TOTAL APPROVED AND EXECUTED Original Amount $16,100,000 43,587 13,725,000 1,222,411 20,268 20,268 278,372 $31,409,906 Date Ends 11/19 05/04 11/21 03/05 03/O6 09/05 07/05 Outstanding Balance 12/31/01 $14,49O,OOO 23,960 13,725,000 614,349 17,804 16,062 216,106 $29,103,281 PENDING EXECUTION Description None Approved Amount RECOGNIZING THE HONORABLE RENNY BUSH HUMPHREY AS 2001 CHAIRMAN OF THE BOARD OF SUPERVISORS WHEREAS, the Honorable Renny Bush Humphrey, Supervisor representing the Matoaca District, served as Chairman of the Board of Supervisors from January 2001 to December 2001, and during this period, demonstrated outstanding leadership and insight in handling many diverse and challenging issues facing the county; was responsive to the needs of citizens; exhibited an unwavering dedication to maintaining a high quality of life for Chesterfield County citizens; and tirelessly promoted Chesterfield County as a FIRST CHOICE community throughout the region, state, and nation; and WHEREAS, Mrs. Humphrey has consistently exhibited fairness, integrity, compassion, and commitment that have been recognized by the Board, citizens, the business community, and local and state officials; and WHEREAS, under Mrs. Humphrey's Chairmanship, the county achieved many successes including maintaining its AAA Rating from each of the three major bond-rating agencies thereby sustaining the county as one of less than twenty county governments in the nation to be so designated; continuing reductions of the BPOL tax which primarily supports and fosters small businesses; receiving twenty National Association of Counties (NACo) Achievement Awards, the most in the state for five consecutive years; serving on the Governmental Accounting Standards Board (GASB) Advisory Committee to establish new financial reporting guidelines; adopting a $766 million operating budget which includes funding for: the new Centralia Fire Station, increased staffing in the Fire Department, expanded community policing efforts with the opening of the Chester Police Station, staffing for volunteer rescue squads at Forest View and Enon, major technology projects countywide as identified in the Technology Improvement Program, the County's Drug Court Program, opening of the new Emergency Communications Center, and for continued education for county employees through the Chesterfield Corporate University; and WHEREAS, other successes under Mrs. Humphrey's Chairmanship include authorship of various articles by the Chairman in the Observer; updating the subdivision regulations including a provision to protect purchasers of rural lots for residential use; adopting a new sign ordinance including removal of restrictions on flying the American Flag; adopting the Southern Jefferson Davis Highway Corridor Plan; various transportation improvements including construction of Route 288 to a four-lane freeway from Powhite Parkway to the Powhatan County line, the widening of Chippenham Parkway from Hull Street Road to Jefferson Davis Highway, and design work for the lane widening of Hull Street Road from Route 288 to Winterpock Road; opening the first Boys and Girls Club in Chesterfield County; expanding the Use, You Lose initiative; opening of the Henshaw House in July 2001 for abused females and their children; adoption of a Memorandum of Understanding between the Virginia Biotechnology Research Park and the county to extend the Research Park to Meadowville Technology Park in the county; and attracting new business locations and expansions totaling more than $260 million in investments and 1550 new jobs including major expansions at Dupont, Honeywell, Maruchan of Virginia, ERNI Components and HCA. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors publicly recognizes and applauds the untiring efforts displayed by its 2001 Chairman, the Honorable Renny Bush Humphrey. AND, BE IT FURTHER RESOLVED, that the Board of Supervisors does hereby present Mrs. Humphrey with a plaque recognizing her distinguished service from January 2001 to December 2001. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: January 9, 2002 Sub!ect; Item Number: Resolution Recognizing Mr. Paige Foster, Sr., Chief MaGistrate for His Service to Chesterfield County County Administrator's Comments; County Administrator: Board Action Requested: Adoption of the attached resolution. Summary of Information: Chief Magistrate, Paige Foster, Sr., retired December 1, 2001, after almost 17 years of service to the citizens to Chesterfield County. Preparer: Title: Deputy County Administrato~ Bradford S. Hammer Attachments: Yes ~ No RECOGNIZING MR. PAIGE FOSTER, SR. FOR HIS SERVICE TO CHESTERFIELD COUNTY WHEREAS, Chief Magistrate Paige Foster, Sr. retired from the Office of the Magistrate, Chesterfield County, on December 1, 2001; and WHEREAS, Chief Magistrate Foster provided 16 years and 10 months of quality service to the citizens of Chesterfield County and the criminal justice system; and WHEREAS, Chief Magistrate February 1, 1985 until July 1, Magistrate; and Foster served as a Magistrate from 1988, when he was appointed as Chief WHEREAS, Chief Magistrate Foster served in this capacity from July 1, 1988 until December 1, 2001, upon his retirement; and WHEREAS, Chief Magistrate Foster was appointed for four years by the Office of the Executive Secretary of the Virginia Supreme Court to the Committee on District Court; and WHEREAS, Chief Magistrate Foster served on the Community Criminal Justice Board as a member from 1995 until his retirement; and WHEREAS, Chief Magistrate Foster worked as a team member on the Chesterfield County Domestic Violence Task Force and the Interagency Criminal Justice Domestic Violence Committee; and WHEREAS, Chief Magistrate Foster successfully negotiated with the Virginia Supreme Court to obtain the automation upgrades and computer system presently in use by the Office of the Magistrate working towards a more integrated criminal justice information system. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors publicly recognizes Chief Magistrate Paige Foster, Sr. and extends on behalf of its members and the citizens of Chesterfield County, appreciation for his service to the County, congratulations on his retirement, and best wishes for a long and happy retirement. AND, BE IT FURTHER RESOLVED, that a copy of this resolution be presented to Mr. Foster and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~ Date: Januar~ 9t 2002 Item Number: 1~ ~i Sub_iect; Recognizing Jonathan Patrick McDonald, Troop 893, Sponsored by Saint Edward's Catholic Church and Troy Daniel Herndon, Troop 891, Sponsored by Bon Air Methodist Church, Upon Attaining Rank of Eagle Scout County_ Administrator's Comments: County Administrator: Board Action Requested; Adoption of attached resolutions Summary_ of Information; Staff has received a request for the Board to adopt resolutions recognizing Mr. McDonald, Troop 893 and Mr. Herndon, Troop 891, upon attaining the rank of Eagle Scout. They will be present at the meeting, accompanied by members of their family, to accept the resolutions. Clover Hill Distric~ Jonathan Patrick McDonald Parents: Dennis and Joanne Midlothian District Troy Daniel Herndon Parents: Wayne and Donna Preparer:~~ ~c~3 Lisa H. Elko Attachments: Yes Title: No Clerk to the Boar~ 0 0075 RECOGNIZING MR. JONATHAN PATRICK MCDONALD UPON ATTAINING THE RANK OF EAGLE SCOUT WHEREAS, the Boy Scouts of America was incorporated by Mr. William D. Boyce on February 8, 1910, and was chartered by Congress in 1916; and WHEREAS, the Boy Scouts of America was founded to build character, provide citizenship training and promote physical fitness; and WHEREAS, after earning at least twenty-one merit badges in a wide variety of skills including leadership, service and outdoor life, serving in a leadership position in a troop, carrying out a service project beneficial to his community, being active in the troop, demonstrating Scout spirit, and living up to the Scout Oath and Law; and WHEREAS, Mr. Jonathan Patrick McDonald, Troop 893, sponsored by Saint Edward's Catholic Church, has accomplished those high standards of commitment and has reached the long-sought goal of Eagle Scout, which is earned by only four percent of those individuals entering the Scouting movement; and WHEREAS, growing through his experiences in Scouting, learning the lessons of responsible citizenship, and endeavoring to prepare himself for a role as a leader in society, Jonathan has distinguished himself as a member of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors hereby extends its congratulations to Mr. Jonathan Patrick McDonald on his attainment of Eagle Scout, and acknowledges the good fortune of the County to have such an outstanding young man as one of its citizens. 0 9076 RECOGNIZING MR. TROY DANIEL HERNDON UPON ATTAINING THE RANK OF EAGLE SCOUT WHEREAS, the Boy Scouts of America was incorporated by Mr. William D. Boyce on February 8, 1910, and was chartered by Congress in 1916; and WHEREAS, the Boy Scouts of America was founded to build character, provide citizenship training and promote physical fitness; and WHEREAS, after earning at least twenty-one merit badges in a wide variety of skills including leadership, service and outdoor life, serving in a leadership position in a troop, carrying out a service project beneficial to his community, being active in the troop, demonstrating Scout spirit, and living up to the Scout Oath and Law; and WHEREAS, Mr. Troy Daniel Herndon, Troop 891, sponsored by Bon Air United Methodist Church, has accomplished those high standards of commitment and has reached the long-sought goal of Eagle Scout, which is earned by only four percent of those individuals entering the Scouting movement; and WHEREAS, growing through his experiences in Scouting, learning the lessons of responsible citizenship, and endeavoring to prepare himself for a role as a leader in society, Troy has distinguished himself as a member of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors hereby extends its congratulations to Mr. Troy Daniel Herndon on his attainment of Eagle Scout, and acknowledges the good fortune of the ~county to have such an outstanding young man as one of its citizens. 0 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: January 9, 2002 Item Number: 15.c. Subject: Resolution Recognizing Mr. Tim Lowery For His dedication to the Youth of Chesterfield County and His Commitment and Participation in Clover Hill High School Athletics County Administrator's Comments: County Administrator: Board Action Requested: The Honorable Renny Bush Humphrey has requested that the Board of Supervisors commend and recognize Mr. Tim Lowery for his outstanding service to Chesterfield County through his dedication and commitment to Clover Hill High School Athletics. Summary of Information: Mr. Tim Lowery has been an inspiration and leader in both teaching and coaching at Clover Hill High School. His dedication and accomplishments have been an integral part of the physical and emotional development of the Youth of Chesterfield County. Preparer: Title: Director, Parks and Recreation Attachments: Yes ~-~ No 0 0678/ RECOGNIZING MR. TIM LOWERY FOR HIS DEDICATION TO THE YOUTH OF CHESTERFIELD COUNTY AND HIS COMMITMENT AND PARTICIPATION IN CLOVER HILL HIGH SCHOOL ATHLETICS WHEREAS, participation in high school athletics has long been an integral part in the physical and emotional development of the youth of Chesterfield County; and WHEREAS, Mr. Tim Lowery has been an inspiration and leader in teaching and coaching for twenty years; and WHEREAS, as coach of the Clover Hill High School Boys Varsity Baseball Team, Mr. Lowery has 206 career wins, including five Dominion District Titles, six Dominion District Tournament Titles, ten Central Regional Tournament appearances, one Central Regional Title, and the Group AAA Virginia State Championship in 1994; and WHEREAS, Mr. Lowery has been a five time recipient as Dominion District Coach of the Year, has been a two time recipient as Central Region Coach of the Year, and was chosen the Virginia State Coach of the Year in 1994; and WHEREAS, Mr. Lowery has also served as a Varsity Football Assistant for 16 years and has done an outstanding job as the department head for the Health and Physical Education Department at Clover Hill High School. NOW, THEREFORE BE IT RESOLVED, that the Board of Supervisors of Chesterfield County publicly recognizes Mr. Tim Lowery, expresses appreciation for his dedicated and unselfish commitment to the youth of Chesterfield County, and wishes him continued success in Clover Hill High School Athletics. AND, BE IT FURTHER RESOLVED, that a copy of this resolution be presented to Mr. Lowery, and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: January 9, 2002 Item Number: 15.D. Subiect: Resolution Recognizing the 2001 Thomas Dale High School Varsity Football Team for its Outstanding Representation of Chesterfield County County Administrator's Comments: County Administrator: Board Action Requested: The Honorable Jack McHale has requested that the Board of Supervisors commend and recognize the 2001 Thomas Dale High School Varsity Football Team for their superior achievements and representation of Chesterfield County and its residents. Summary of Information: The Thomas Dale High School Varsity Football Team represented Chesterfield County in the State AAA Division 6 football Tournament. This team compiled an 11-2 record, winning the Central District and Central Regional Championships. Preparer: ?~,.~_~~ Michael S. Golden Title: Director, Parks and Recreation Attachments: Yes ~ No 0 0~SO RECOGNIZING THE 2001 THOMAS DALE HIGH SCHOOL VARSITY FOOTBALL TEAM FOR ITS OUTSTANDING ACCOMPLISHMENTS AND SPORTSMANSHIP WHEREAS, participation in high school sports has integral part of Chesterfield County's educational, emotional development; and long been an physical and WHEREAS, Mr. Vic Williams, Coach of the Thomas Dale High School Varsity Football Team completed his 15th year as coach with an overall record of 129 wins and 45 losses; and WHEREAS, under Mr. Williams' and his staff's guidance and direction, the 2001 Thomas Dale Knights finished the regular season with an 11-2 record; and WHEREAS, the Thomas Dale Knights won the Central District Championship, the Central Region Division 6 Championship and were the State Runner-up in the AAA Division 6 Championship; and WHEREAS, the Thomas Dale Knights football teams have had outstanding success under Coach Williams' tenure, winning five regional championships, nine district championships, and have twice participated in the final game of the state championship; and WHEREAS, the citizens of Chesterfield County enjoy and support high school football. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors publicly recognizes the 2001 Thomas Dale High School Varsity Football Team for its outstanding representation of Chesterfield County, commends the team for its commitment to excellence and sportsmanship, and wishes Coach Williams and the team continued success. AND, BE IT FURTHER RESOLVED, that a copy of this resolution be presented to the Thomas Dale Knights and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. 00C, S1 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meeting Date: Januar[ 9, 2002 Item Number: 17.A. Subject: Public Hearing to Consider an Amendment Application for Expansion of the Jefferson Davis Enterprise Zone Boundaries County Administrator's Comments: County Administrator: Board Action Requested: Staff recommends the Board of Supervisors execute a public hearing to consider amending the boundaries of the Jefferson Davis Enterprise Zone, and authorize Economic Development staff to submit an application to the Virginia Department of Housing and Community Development to expand and reconfigure boundaries for the Jefferson Davis Enterprise Zone. Summary of Information- Economic Development and the Community Development Block Grant Office wish to increase the Jefferson Davis Enterprise Zone by approximately 16 acres, to the maximum acreage allowed by the State. This will allow industrial and commercial property owners to take advantage of the Enterprise Zone Program incentives available for job creation and capital investment in this area. Director, Economic Development J~mes G. Dunn ' Attachments: Yes ~ No (~ #O0~g [ DuPont-Bellwood Road Site Bellwood Road III!!111//// Chesterfield County Location Map Wako Chemicals USA, Inc. For Additional Information Contact: Chesterfield County Economic Development P.O. Box 760 Chesterfield, VA 23832 (804) 748-3963 (8O0) 548-9161 (804) 796-3638 FAX E-Marl: cced@co.chesterfield, va.us Wodd Wide Web: www. co.cheste~eld, va.us Legend Old Enterprise.shp Other dupont pmperty.shp * DuPont-Beitwo<xl Road Site 1-95/Willi$ Road Area N 0 00,~3 DuPont-Bellwood Road Site Bellwood Road 'Chesterfield County Location Map For Additional Informatio~ Contact: Chesterfield County Economic Development P.O. Box 760 Chesterfield, VA 23832 (804) 748-3963 (800) 548-9161 (804) 796-3638 FAX £-Mail: cced@co.chesterfield, va.us World Wide Web: www. co.chesterfield, va.us Enterl~ise*shp Other dupont property.shp Roncl$ OuPcmt-Bellwood Road Site An Affiliate of ~edia General R~chmond, V~rg inia 23293-000~ (804) 649-6000 Advertising Affidavit (This is not a bill. Please pay from invoice) Account Num. 220806 01/02/2002 Description Ad Size 01/02/2002 121 TAKE NOT[CF, TAKE NOTICE THAT THF. pIOAR D O 2,00 x ATTACH Media General Operations, inc. Publisher of THE RICHMOND TIMES-DISPATCH This is to Certify that the attached T^[ F, N©TICF, TAKF, NOTIC~/ was published bY Richmond Newspapers, ~nc. in the City of Richmond, State of Virginia, on th~ fc;llowing dates: 12/26/2001 01/02/2002 The first insertion being §iven .... 12/26/2001 HERE Sworn to and subscribed before me this __ ~__ Notary Public State of Virginia City of Richmond IVly COmmission expires HiS iS NOT A BILL. PLEASE PAY FROM INVOICE. THANK CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meetin~l Date: January 9, 2002 Item Number: Subiect: PUBLIC HEARING: Consider the Leasing of County Property at the Robious Water Tank County Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors approve the leasing of County property at the Robious Water Tank to Sprintcom, Inc., 20MHZ, LLC d/b/a NTELOS, Triton, PCS, and NEXTEL Communications. Summary of Information' On October 10, 2001 the Board of Supervisors authorized Sprintcom, Inc., 20MHZ, LLC d/b/a NTELOS and Triton, PCS to apply for necessary approvals to install communications equipment on County property at the Robious Water Tank. Ail approvals were obtained and on December 19, 2001, the Board set this public hearing to consider the leases. The leases will be for five years with three 5 year renewal terms. Approval is recommended. District: Midlothian Preparer: Joh~ W. Harmon Attachments: ~-] Yes No Title: Right of Way Mana.qer 0 008,5 An Affiliate of Media General Advertising Affidavit (This is not a bill Please pay from invoice) CHF,,qTERFIt ,D CC) RIGHT WAY RIGHT OF WAY DF, PT 6710 W KR AIISF,, ROAD CHF, STERFIF, I,D VA 23832 P.O. Box 85333 Richmond, Virginia 23293-000J (804) 649-6000 Code ----~r~;scription .............................. Ad Size I02/2002 121 TAKR NOTICF. THAT C}N JANTI IAR¥ 9 2002 AT 700 2 00 x 98.80 A~ACH HERE THI Media General Operations, inC. Publisher of THE RICHMOND TIMES-DISPATCH This is to certify that the attached TAKE NOTICETHAT C)N .TAN was PUblished by RichmOnd Newspapers, inc, in the City of Richmond, State of Virginia, on the following dates: 01/02/2002 The first insertion being given .... 01102/2002 Sworn to and subscribed before Notary Public Supervisor State of Virginia City of Richmond BILL. P ~-~-0m INVOICE2 THANK YOU CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: January9, 2002 Item Number: 18. Sub!ect: Adjournment and Notice of Next Scheduled Meeting of the Board of Supervisors Coun~ Administrator's Comments: County Administrator: Board Action Re~_uested: Summary of Information; Motion of adjournment and notice of next scheduled meeting to be held on January 23, 2002 at 4:00 p.m. Lisa H. Elko Attachments: ---]Yes Title: No Clerk to the Board