01-13-1999 PacketCHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: January 13, 1999
Item Number: 1.A.
Subject:
Election of Chairman and Vice Chairman
County Administrator's Comments:
County Administrator:
Board Action Requested:
Summary of Information:
The Board's first order of business is the election of Chairman and Vice
Chairman for 1999. The County Administrator presides over the meeting
until the election ef Chairman. Nominations do not require a second.
Prel~arer:
skins
Tammy D. '
Attachments:
[Yes
No
Title: Clerk to the Board
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: January 13, 1999
Item Number: ~L.B.
Subject:
Nomination/Appointments to Various Boards and Commissions
County Administrator's Comments:
County Administrator:
Board Action Requested:
Summary of Information'
E~ch y~r at the organizational meeting, the Board must make a number of
afl,ointments to various Boards and Commissions. In addition, there are
a number ef appointments to committees appointed by the Chairman. See
attached list.
Tammy. D. Haskins
Attachments:
Yes ~ No
Clerk to the Board
BOARD APPOINTMENTS
CURRENT MEMBERS
TRI-CITIES AREA METROPOLITAN PLANNING ORGANIZATION (CRATER MPO)
Term would be one year beginning January 1, 1999 and expiring
December 31, 1999.
Mrs. Renny B. Humphrey
METROPOLITAN RICHMOND CONVENTION & vISITORS BUREAU (MRC&VB)
Term would be for one year beginning January 1, t999 and expiring
December 31, 1999.
Mrs. Renny B. Humphrey
(Rules Call for an Elected Official to Serve as Representative)
(Change in policy no longer calls for the Chief Elected Official to
serve.)
CAPITAL AREA TRAINING CONSORTIUM
Unspecified Term
Mr. Bradford Hammer
CARPENTER CENTER BOARD OF DIRECTORS
Ex-officio capacity
Mr. J. L. McHale, III
MAYMONT FOUNDATION
Term would be one year beginning January 1,
December 31, 1999.
Mr. Harry Daniel
1999 and expiring
003
CHAIRMAN ' S APPOINTMENTS
CURRENT MEMBERS
BUDGET ~ AUDIT COMMITTEE
Unspecified Term
Mr. J. L. McHale, III
Mr. Harry G. Daniel
COUNTY EMPLOYEE BENEFITS COMMITTEE
Unspecified Term
Mr. Edward B. Barber
Mrs. Renny B. Humphrey
COUNTY OFFICE SPACE NEEDS, COURTS SPACE, AND FAMILY COURTS COMMITTEE
Unspecified Term
Mr. Edward B. Barber
Mr. J. L. McHale, III
SCHOOL BOARD LIAISON COMMITTE~
Unspecified Term
Mr. Arthur S. Warren
Mr. Harry G. Daniel
SOLID WASTE ADVISORY COMMITTEE
Term would be a one year term beginning January 1, 1999 and expiring
December 31, 1999.
Mrs. Renny B. Humphrey
O04
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: January 13, 1999
Item Number:
Subject:
Adoption of the attached Procedures of the Board of Supervisors governing meetings
County Administrator's Comments:
County Administrator:
Board Action Requested:
Adoption of Procedures of the Board of Supervisors for 1999
Summary of Information:
Each year the Board of Supervisors adopts procedures governing meetings at the
organizational meeting in January. The changes recommended by staff are a result of
suggestions made during the previous year and changes in State law. If the Board has any
additional suggested revisions to the Procedures, they should be made at this time.
Preparer:
Attachments:
~ ~~ Title: CountyAttomey
Steven L. Micas 0800:2891.6(538.15)
[] No I #
Yes
0O5
I
[County seal]
199~
PROCEDURES OF THE
BOARD OF SUPERVISORS
Chesterfield County, Virginia
199~ PROCEDURES OF TItE BOARD OF SUPERVISORS
BE IT RESOLVED by the Board of Supervisors of the County of Chesterfield in
accordance with Section 3.4 of the County Charter that the following rules of procedures
shall govem the conduct of meetings and work sessions of the Board of Supervisors during
the 199~ calendar year.
Presiding Officer
Section 1. Except as modified herein or as provided by law or historical practice,
Robert's Rules of Order, a Manual of General Parliamentary_ Law, shall be the parliamentary
authority of the Board of Supervisors. The County Attorney shall act as parliamentarian to
the Board. Any questions involving the interpretation or application of Robert's Rules shall
be addressed to the County Attorney.
Section 2. The Chairman, or the Vice-Chairman, or in their absence, the most senior
member of the Board alphabetically, shall preside at all meetings of the Board, and on the
appearance of a quorum shall call the meeting to order and the Board shall then proceed
with its business.
Section 3. The presiding officer shall preserve order and decorum. He may speak,
make motions, and vote on all questions and he shall decide questions of order and
procedure. The Chairman may set reasonable time limits for speakers and public heatings;
provided that by majority vote the Board may reject such time limits.
Quorum
Section 4. A quorum shall consist of at least three members of the Board. A majority
of a quorum shall be sufficient to carry any question except tax issues, incurring of debt and
appropriations in excess of $500.00 alt of which shall require a majority of the full Board
for adoption. No Board member is required to vote on any question, but an abstention,
although not a vote in favor of carrying a question, shall be counted as a vote for the
purpose of determining a quorum. A tie vote shall defeat the motion, resolution or issue
voted on, provided that all zoning cases must be disposed of by a motion approved by a
majority of those voting. An abstention defeats a motion requiring a unanimous vote. The
Board shall not designate a tie breaker pursuant to § -~r~'~'~'~'~'~'~:.:~::.:~:.:-::~:.:~::,:.:?:.~
-:~:~!,~::.-...~i,~:!~i~:~:~!~!l~i of the Code of
Virginia.
0800:538.16
(Rev'd 12/29/98; Adopted 1/__/99)
-1-
007
Section 5.
beginning at 4:00 p.m., the specified meeting time:
Order of Business
The order of business at a regular meeting of the Board shall be as follows
(a) Approval of minutes of the previous meeting. Reading of the minutes shall be
automatically dispensed with.
(b) County Administrator's comments.
(c) Board Committee reports.
(d) Requests to postpone action, additions, deletions or changes in the order of
presentation with respect to any matter on the agenda.
(e) Special resolutions of recognition.
(f) Work sessions.
(g) Deferred agenda items not requiring a public hearing.
(h) New County business not requiring a public hearing including deferred and new
appointments.
(i) Hearings of citizens on unscheduled matters involving the services, policies and
affairs of the county government or claims against the Board.
(j) Reports.
(k) Dinner at 5:00 p.m.
(1) Non-sectarian invocations followed by the pledge of allegiance at 7:00 p.m..
(m) Special resolutions of recognition not heard at the at~ernoon session.
(n) Deferred public hearings.
(o) Zoning and mobile home public hearings placed on the consent agenda by the
Planning Department.
0800:538.16
(Rev'd 12/29/98; Adopted 1/__/99)
-2-
O0S
(p) Hearings of citizens on unscheduled matters or claims not heard at the aRemoon
session.
(q) Remaining public hearings or zoning public hearings based on appropriate meeting
date.
(0 Adjournment.
The Board shall confine their decisions to the matters presented on the agenda.
Section 6. Any citizen desiring to present any matter concerning the services, policies
and affairs of the County or claims against the Board shall be allotted appropriate time to
present his case by the presiding officer. The presentation of the claim shall not exceed 3 0
minutes and each speaker may not exceed 5 minutes. Every citizen desiring to present a
matter to the Board shall by noon on the 6th calendar day prior to the meeting notiOj the
Clerk of his intent to speak and the topic. The notice shall describe in detail the nature of
the issue to be presented to the Board and the remedy, if any, that the citizen will ask of
the Board. No citizen shall speak on any matter of business which is a subject on the
Board's agenda for that day. Citizens may not yield time to another speaker. After the
County Administrator submits a budget, comments on the budget shall be confined to
advertised public hearings until the budget is adopted.
Persons appearing before the Board will not be allowed to:
(a) Campaign for public office;
(b) Promote private business ventures;
(c) Address matters within the administrative province of the County Administration;
(d) Engage in personal attacks;
(e) Use profanity or vulgar language;
(f) Address pending litigation; or
(g) Speak to matters previously presented to the Board by the speaker unless the
County Administrator has made a recommendation.
0800:538.16
(Rev'd 12/29/98; Adopted 1/__/99)
-3-
Section 7. Any person speaking to a matter shall be limited to such period of time as
shall be allotted by the presiding officer when necessary to preserve order and the efficiency
of the meeting. The Board may accept written comments in lieu of oral statements.
Section 8. The order of business at a special meeting shall follow that of a regular
meeting to the greatest extent possible.
Minutes of Meeting
Section 9. The Clerk of the Board shall prepare and maintain adequate minutes of the
proceedings of the Board in accordance with the requirements of the Comte of Vir~nia, 1950,
Preparation of minutes will not include every aspect of the Board's meetings relating
specifically to discussion and debate but will include all significant events relating to official
action. Minutes shall be included as part of the agenda package for the subsequent meeting
of the Board.
Section 10. The Board may correct its minutes after approval of the minutes only
upon a clear showing that a clerical or administrative mistake was made.
Agenda
Section 11. The County Administrator shall prepare an agenda for each regular or
special meeting of the Board on which shall appear the title of each matter on which action
is to be taken at that meeting. The agenda for each regular meeting shall (a) be prepared
at least five days prior to the meeting, (b) be promptly mailed or delivered to each member
of the Board or placed in the repository assigned to such Board member, and (c) be
distributed to appropriate officers and employees of the county government and members of
the public and media requesting copies.
Section 12. Upon a majority vote of the Board of Supervisors any item may be added
when the agenda is voted on and the Chairman may allow any agenda item to be called out
of sequence.
Section 13. Any matter not on the scheduled agenda, may be heard after the agenda
has been approved by the Board only upon the unanimous vote of the Board members
present. Any such matter must be of an emergency nature, vital to the continued proper and
lawful operation of the County.
0800:538.16
(Rev'd 12/29/98; Adopted 1/ /99)
Section 14. No matter on the scheduled agenda shall be considered after 11:00 p.m.
without the unanimous consent of the Board. Any matter not heard shall be automatically
continued to the next scheduled meeting of the Board.
Motions
Section 15. When a motion is made, it shall be accurately stated by the presiding
officer or proponent prior to voting on the question.
Section 16. When a question is under debate no motion may be made except a motion
to adjourn, to table, to substitute, or to amend. Such motions shall take precedence in the
order listed above. Only one substitute motion shall be in order for a principal motion. All
motions to defer shall be to a date certain. Prior to voting on a motion to defer, the Board
shall hear public comments on the issue of deferral if the scheduled item requires a public
hearing.
Reconsideration of Ordinances, Resolutions and Motions
Section 17. Any vote by a member of the Board is final once cast. Planning
Commission decisions are final once ~iii~. No ordinance, resolution or motion
previously voted upon by the Board shall be brought forward for reconsideration during the
same meeting of the Board.
Debate
participate in discussion of any issue only after being recognized by the Chairman. Each
Board member will be allotted an appropriate period by the chairman to speak to the matter.
Each member of the Board shall be afforded an opportunity to speak before any member of
the Board may speak a second time. At the conclusion of debate, the question shall be
called and no further debate shall be in order.
Requests relating to criticisms or concerns regarding the administration of the County,
except when related to agenda items, shall not be presented or raised at a meeting of the
Board unless first submitted in writing to the County Administrator and unless his response
does not resolve the issue.
0800:538.16
(Rev'd 12/29/98; Adopted 1/__/99)
-5-
Regular Meetings
Section 19. Each year at its organizational meeting the Board shall set the regular
meeting times and dates for the following year provided, however, that the Board shall meet
at least once each month. Whenever the regularly scheduled meeting date shall fall on a
legal holiday, the regular meeting of the Board shall be held on the following day in
::~.::~.~::~::~.:.i.:..~:.~.!~!~!~:.!~ of the Code of Virginia, 1950, as amended. The
accordance with § :'~:'~:'~:'~ ...........
Chairman may cancel any meeting because of inclement weather and should reschedule any
canceled meeting at the earliest possible date by sending written notice to each member of
the Board.
Special Meetings
Section 20. Special meetings of the Board may be called by two members of the
of the Code of Virginia, 1950, as amended. Upon making such request the Clerk shall
notify all members of the Board at least five days prior to the meeting and obtain approvals
of such request in accordance with the requirements of the Code of Virginia, 1950, as
amended. The five-day notice can be waived only if waivers are signed by every member
of the Board and the County Attorney and every member and the County Attorney attend
the special meeting.
Appointments
Section 21. Appointments to committees of the Board and to authorities, boards and
commissions shall be made only by resolution adopted by a majority of the full Board at a
meeting subsequent to the meeting when the name has been offered to the Board for
consideration. Prior to consideration of the nomination, the nominee shall be notified to
determine his willingness to serve and to determine if he meets the minimum qualifications
for such appointment.
Committees
Section 22. The Board or Chairman may recommend the creation of committees and
the Chairman shall appoint members to such committees or appointment shall be by the
Board when required. Committees may hold hearings and perform such other duties as may
0800:538.16
(Rev'd 12/29/98; Adopted 1/ /99)
be prescribed. A committee may be instructed concerning the form of any report it shall be
requested to make and a time may be fixed for submission of any report.
Zoning
Section 23. With the exception of zoning cases which have been scheduled for a
public hearing before both the Chesterfield Planning Commission and the Board of
Supervisors in the same month, no zoning case shall be considered by the Board of
Supervisors if amendments, changes, withdrawals, or proffers have been submitted by the
applicant after the case has appeared in the newspaper pursuant to the required publication.
All such cases shall be deferred to the next appropriate Board meeting for consideration after
proper readvertising.
Section 24. If a majority of the Board is not reelected, no zoning case shall be
considered by the Board of Supervisors after November, 1999 until the organizational
meeting in January, 2000 unless such delay would exceed twelve months for that case.
Amendment of Rules
Section 25. The rules of procedure of the governing body may be amended at any
time during the year by a unanimous vote of the full Board.
Section 26. The Board of Supervisors may suspend the application of any section of
these rules by a unanimous ~'~ vote of ~ ~ Board members present at any
time during the agenda.
Section 27. A Deputy Sheriff shall se~e as Sergeant at Arms.
0800:538.16
(Rev'd 12/29/98; Adopted 1/__/99)
-7-
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: January 13, 1999
Item Number: i.D.
Subject:
Setting of Regular Meeting Dates for 1999
County Administrator's Comments:
County Administrator:
Board Action Requested:
Summary of Information:
The Board should establish its schedule for regular meeting dates and times
for 1999. Staff recommends approval of the attached schedu-le.
Staff may request earlier meeting times for work sessions or budget
meetings.
Preparer:
Tamm¥ D. Haskins
Title: Clerk to the Board
Attachments:
Ycs
014
BOARD SUPA'RVISORS REGULAR MEETING DATES FOR 1999
January 13, 1999 at 4:00 p.m.
January 27, 1999 at 4:00 p.m.
February 10, 1999 at 4:00 p.m.
February 24, 1999 at 4:00 p.m.
March 10, 1999 at 4:00 p.m.
March 24, 1999 at 4:oo p.m.
April 14, 1999 at 4:00 p.m.
April 28, 1999 at 4:00 p.m.
May 26, 1999 at 4:00 p.m.
June 23, 1999 at 4:00 p.m.
July 28, 1999 at 4:00 p.m.
August 25, 1999 at 4:00 p.m.
September 8, 1999 at 4:00 p.m.*
September 22, 1999 at 4:00 p.m.
October 13, 1999 at 4:00 p.m.
October 27, 1999 at 4:00 p.m.
November 10, 1999 at 4:00 p.m.
December 15, 1999 at 4:00 p.m.***
The number of meetings in September will be decided in
August based on agenda items that need to be considered.
Due to the Thanksgiving Holiday
Third Wednesday (to allow time to advertise zoning cases)
Special Meeting Dates for 1999
Budget Public Hearing - March 24,
School)
1999 at
7:00 p.m. (Lloyd C.
Bird High
NOTE:
A date for the annual i~iQ,.9 m_e~ting wi~h t~.e Sohn~l mn~rd~will be
determined later. The Board has expressed an interest in a joint
meeting with the Plannin_g_Com~ission' Date to be determined. At
the last ~egional Summi~ in November, there was consensus to hold
Summits at least once a year. Date will be coordinated with other
localities(H~ove~, Henrico, and Richmond.)
Staff_May~ Request Earlier Meeting Times for Work Sessions and Budget .Meetin¢
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page ~ of , !
Meeting Date: January
Item Number: 3.A.
Sub_iect:
County Administrator' s Comments
Recognition of county employees and outside agencies for their
assistance during the ice storm in December.
County Administrator' S Comments:
County Administrator: ~
Board Action Requested:
5umm~ry of Information
A severe ice storm hit Chesterfield County in December 1998, causing
the citizens of Chesterfield County to be without power and water for
several days. The Chesterfield Fire Department is requesting
recognition of these county employees and outside agencies for all
their assistance and time during the emergency, especially during the
Christmas Holidays.
Preparer: ~Y,~_~)~J(
Steve A. Elswick
Attachments: Yes ~No
Title: Fire Chief
Fire
December Ice Storm, 1998
January 5, 1999
All three shifts in addition to the following:
Emergency Operations Center Response Team
Lynda Price, Emergency Services
Beverley Cousins, Emergency Services
James Graham, Battalion Chief, Fire
Rick Edinger, Firefighter
Donnie Hall, Firefighter
Lisa Elko, County Administration
Frank Edwards, Senior Battalion Chief, Fire
Mary Parker, Fire and Life Safety
Armeta Blackwell, Emergency Communications
Gloria Hart, Fire Training
LeRoi Bagley, Firefighter,
Bobby Lukhard, Captain, Fire,
Karla Gerner, HRM
David Whitlock, Firefighter
Police
Per Colonel Baker: his whole department.
Utilities
Water Distribution
George W. Bowles, Jr.
Bryon A. Brown
Joseph W. Crostic
Phillip A. Thorpe
Brian M. Foutz
Gregory K. Harold
James L. Hazelgrove
Wastewater Collection
Artie Andrews
Henry A. Vest
Carl Shepperson
Harry C. Seeberger
Ronald T. Coleman
William R. Truesdale
Christopher W. Hall
m:employeo.lst
Utilities con't
EOC Requests
Mitchell W. Reed
Walter R. Trent
Michael C. Turner
Kelvin Brown
Emergency Communications Center
Shannon Mathison
Clint Sinkway
Amy Marree
Amy Holcomb
Desire Bennett
Jean Cummins
Kelly Gregg
Health Department
Dr. Nelson
Jessica Falkos
Faye Bates
Joyce Summers
Carol Harlow
Paige Cecil
Roberta Klouse
Cindy Hollar
Vicki Stamps
Jody Enoch
Marica Alberston
Parks and Recreation
Doug Salyers
Mark Askin
Josh Mize
Ken Howerton
Jim Perdue
General Services
Billy Crowder
Pete Troxell
Jack Crissom
Larry Edwards
m:employee.lst
Debbie Hines
Debbie Moseley
Kim McCann
Kevin Branch
Bridget Treasure
Julie Brown
Armeta Blackwell
Christie Bondurant
Cindy Hollar
Marty Yeatman-George
Becky Dyson
Jeanne Hutchings
Judy Lee
Sara Tomlin
Carol Howe
Dr. Gordon Witcher
Susan Greene
Debbie Lumsden
John Zoldork
Lynda Waters
Pat Survello
Marvin Waters
Paul Silwick
Susan Weeks
Sue Sullivan
Mary Smith
Tgay Gordon
Laura Bums
Gail Sutler
Jean Howard
Sally Ayers
Mary Ann Morrow
General Services con't
Lonnie Worrell
Sam Sours
Ricky Lewis
Roy Taylor
Fred Pennington
Richard Liruerick
Clyde Carwile
Social Services
Sarah C. Snead
Pat Kizzie
Joan Norfleet
Linda Cheatham
Joeleathia Dobbins
Brian Mallory
Pat Seay
Karen Sisco
Linda Ebbert
Patricia Jones-Turner
Gloria Wells
Carolyn Nimmo
Robin Smfano
Bonnie Inge-Bell
Chris Ramsey
Eva Wilson
Mary Lou Sapko
Janet Whorley
Mike Lamphire
Linda Knight
Patricia Vaughan
Gwen Wiggins
Beth Moore
Mary Mallory
Vickie Clarke
Debbie Reynolds
Betty Lee
James Bryant
Denise Weston
Angela Lewis
Jolene Evans
Extension Services'
Richard Nunnally
m:employee.lst
Frances Curry
Kay Boykin
Rosa Harris
Debbie Krupp
Carole Davis
Joan Kappell
Kenneth Hudgins
Barbara Smith
Virginia Refo
Virginia Espree
Susan Sapp
Natalie Jarmon
Sherri Cubbage
Christine Holman
Sandra Denney
Rita Hume
Brenda Braxton
Scott Gilchfist
Janine Tondrowski
Peggy Chandler
Laura Taylor
Martha Stearnes
Audrey Lewis
Jane Scott
Darnell Echols
Nancy Knopke
Cheryl Snyder
Anita Prince
Tay Holden
Sandra B ondurant
Gi.S
Public Information
Don Kappell
Risk Management
Cindy Smith
School Board
Robert Campbell
Thomas Howard
Preston Simmons
Wayne Kitchen
Ethan Alexander
James Andrews
John Armistead
Julian Barbini
Scott Barbini
Donald Bates
Caesar Booker
Joey Britt
Todd Cramp
Randy Curry
Scott Davis
Tye East
Donnie Field
Curtis Gill
Kevin Graham
Mark Hancock
Kevin Halligan
Ralph Hiller
Paul Hylton
Oley Humphrey
Kelvin White
Glen Lazenby
Brian Lewis
Anthony Matturpurath
Jack Mitchell
Jonathan Morris
Glen Nesgoda
JeffNesgoda
Kim Phillips
Rick Price
Mike Renshaw
Jerry Robinson
George Rutledge
Mike Rye
Bernard Saxon
Jim Severt
Charles Thomas
Scott Tucker
Otha Walker
Hunter White
Todd Williams
Hugh Worrell
Alan Withmw
Carroll Briggs
James Jones
Brook Studivant
Businesses
Central Baptist Church
Southminster Presbyterian Church
St. Augustine's Catholic Church
St. Barnabas Episcopal Church
Tomahawk Baptist Church
Ukrops Corporation
Defense General Supply Center of Richmond
m:employee.lst
IN SINCERE RECOGNITION AND APPRECIATION
OF
Central Baptist Church
Defense Supply Center of Richmond
Southminster Presbyterian Church
St. Augustine's Catholic Church
St. Barnabas Episcopal Church
Tomahawk Baptist Church
Ukrops Corporation
WHEREAS, December 23, 1998 saw the beginning of a major ice storm
spreading across the Commonwealth of Virginia; and
WHEREAS, many residents of Chesterfield found themselves without
electricity; and
WHEREAS, The Department of Social Services is responsible for the
opening and operation of emergency shelters; and
WHEREAS, The Department relies on the concern and cooperation of the
community to fulfill its mandate; and
WHEREAS, the efforts of those churches and individuals mentioned
above stood out in offering expressions of support through donations of time and
materials; and
WHEREAS, invaluable aid was provided to the staff of the Department of
Social Services and those citizens in need
Now, therefore, The Board of Supervisors of the County of Chesterfield
wishes to express its heartfelt appreciation to the churches and their members for
participating in a true ~Spirit of Christmas'7 endeavor.
SIGNED this day of January, 1999.
Local Emergency Resolution
RESOLUTION
WHEREAS, the Boardof Supervisors of the county of
Chesterfield does hereby find:
1.
That due to Ice Storm , the county of
chesterfield is facing power outages'and roads closed ;
That due to ice storm , a condition of extreme
peril of life and property necessitates the proclamation
of the existence of an emergency;
NOW, THEREFORE, IT IS HEREBY PROCLAIMED that an
emergency now exists throughout said county; and
IT IS FURTHER PROCLAIMED AND ORDERED that during the
existence of said emergency the powers, functions, and duties
of the Director of Emergency Services and the emergency
service organization of the County of Chesterfield shall
be those prescribed by State law and the ordinances,
resolutions, and approved plans of the County of Chesterfield
in order to mitigate the effects of said emergency.
Dated: 12/25/98 10:10 a.m. Board of Supervisors
County of Chesterfield
Attest:
County of Chesterfield
Commonwealth of Virginia
IRN-08-1999 16:22
TOTRL P. 02
P,02
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: January 13, 1999
Item Number: 3.B.
Subject:
County Administrator's Comments
County Administrator's Comments:
County Administrator:
Board Action Requested:
Summary of Information:
~- ~u~ -- "=-~ ................... /~at the meeting
to express appreciation to the Board and the County for its support of
the Christmas Mother Program. Q~ber ~-- ....
Attachments:
Tammy D. Haskins
[Yes
No
Clerk to the Board
Meeting Date:
January 13, 1999
CHESTERFIELD COUWI _
BOARD OF SUPERVISORS Page 1 of 2__
AGENDA
Item Number: 6.
Subject:
Resolution Recognizing Albert C. Ellington, 1II (Ace) Upon his Retirement January 29,
1999
Count~, Administrator's Comments:
CountyAdministrator:
BoardAction Requested:
Adoption of Resolution recognizing Albert C. Ellington, 11I for services to the Chesterfield
County Sheriff's Office
Summary of Information:
WltEREAS, Albert C. Ellington, 111 began his public service with the County as a Deputy on
January 16, 1979, and has faithfully served Chesterfield County for twenty years; and
WHEREAS, Albert C. Ellington, III through hard work and dedication, held several positions in
the Department; and
WltEREAS, Albert C. Ellington, 11I has developed and maintained excellent professional
relations with the general public, attorneys and inmates and aH others who have business in the
courts; and
WHEREAS, Albert C. Ellington, llI has a well established reputation for getting the job done.
He was always the first to volunteer for extra duty assignments; and
WllEREAS, Albert C. Ellington, III has demonstrated his loyalty to Chesterfield County through
his dedication and caring attitude.
Clarence G. Williams, Jr.
Attachments:
~---] Yes
No
Sheriff
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 2 of 2
Summa~ of Information: (Continued)
NOW, Ti:I-EREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors
publicly recognizes Albert C. EHington, llI for Ids outstanding contributions, expresses the
appreciation of all residents for his service to the County, and extends their appreciation for his
dedicated service to the County, their congratulations upon his retirement, and their best wishes
for a long and happy retirement.
AND, BE IT FURTHER RESOLVED, that a copy of this resolution be presented to Albert C.
Ellington, Ill and that this resolution be permanently recorded among the papers of this Board of
Supervisors of Chesterfield County, Virginia.
024
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1
· of 1
Meeting Date: January_ 13, 1999
Item Number: 9 .A. 1.
Subject: Nomination/Appointment to the Disability Services Board
County_ Administrator's Comments;
County Administrator: ~~
Board Action Requeste0;
Reappoint member to serve on the Chesterfield Disability Services Board.
Summary_ of Information:
The purpose of the Chesterfield Disability Services Board is to provide input to County agencies on service
needs and priorities of persons with physical and sensory disabilities; provide information and resource referral
to local government regarding the Americans with Disabilities Act; and to provide such other assistance and
advice to local government as may be requested. The Board will not provide direct services nor employee
service delivery staff.
The term of Mr. Michael Tubb, Midlothian District representative, will expire 12-31-98. The term is effective
1-1-99 and will expire on 12-31-00. Mr. Barber concurs with the reappointment.
Under the existing Rules of Procedure, appointments to boards and committees are nominated at one meeting
and appointed at the subsequent meeting unless the Rules of Procedure are suspended by a unanimous vote of
the Board members present. Nominees are voted on in the order in which they are nominated.
Attachments: V'~ Yes No
Title: Interagency Services Administrator
# 0
Meeting Date:
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
January 13, 1999
Item Number:
Page 1 ofl
9.A.2.
Subject: Nomination/Appointment to Community Services Board
County Administrator's Comment~:
County Administrator:
Board Action Requested:
It is requested that the Board nominate/appoint Mr. larry Ogle and Mrs. Mary Beth New to the Chesterfield
Community Services Board as Members at Large, for a three year term, effective January 1, 1999 through
December 31, 2001.
Summary of Information:
Recent changes to Chapter 10 of the Code of Virginia have modified the requirements for appointments to
community services boards. In order to comply with the new law, the CSB should consist of one member
representing each magisterial district, one at-large consumer receiving services, and three at-large family
members of consumers.
The appointment of Mr. Larry Ogle, 6917 Elkhardt Road, Richmond VA 23235 (an active consumer) and
Mrs. Mary Beth New, 14205 Long Hill Road, Midlothian VA 23112 (parent of a consumer) will bring the
CSB into compliance with new the new law, since current CSB members Mr. Ernest Johnson and Mrs. Susan
Kalanges are also family members of consumers. Both Mr. Ogle and Mrs. New have expressed interest in
being appointed to the Community Services Board as Members at Large and are knowledgeable of programs
and services provided by the CSB. Each has indicated their willingness to serve a three year term, if so
appointed.
Under the existing Rules of Procedure, appointments to boards and committees are nominated at one meeting
and appointed at the subsequent meeting unless the rules of Procedure are suspended by a unanimous vote
of the Board memb~p_r)esent~. Nom~f. es are voted on in the order in which they are nominated.
Preparer: /~? ~2~~__._ Title: Executive Director, Community Services Board
Burt H. Lowe, Ph.D.
/
Yes [--] No I O~{S ]
Attachments:
£HESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page, 1
of 2
Meeting Date: January_ 13, 1999
Item Number: 9. B.
Subject: Deferred Streetlight Installation Approval
County Administrator's Comments:
County Administrator:
Board Action Requested:
This item requests Board approval of a deferred Streetlight Installations in the Matoaca District.
Summary. of Information:
Streetlight requests from individual citizens or civic groups are received in the Department of Environmental
Engineering. Staff requests cost quotations from Virginia Power for each request received. When the quotations are
received, staff re-examines each request and presents them at the next available regular meeting of the Board of
Supervisors for consideration. Staff provides the Board with an evaluation of each request based on the following
criteria:
Streetlights should be located at intersections;
There should be a minimum average of 600 vehicles per day (VPD) passing the requested
location if it is an intersection, or 400 VPD if the requested location is not an intersection;
Petitions are required and should include 75% of residents within 200 feet of the requested
location and if at an intersection, a majority of those residents immediately adjacent to the
intersection.
Preparer:
CONTINUED NEXT PAGE
~ch~d M. McElfish, ~.
Attachments:
Yes
-~No
£HESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page2 of 2
Summary. of Information: (Continued)
Cost quotations from Virginia Power are valid for a period of 60 days. The Board, upon presentation of the cost
quotation may approve, defer, or deny the expenditure of funds for the streetlight installation. If the expenditure is
approved, staff authorizes Virginia Power to install the streetlight. A denial will cancel the project and staff will so
notify the requestor. A deferral will be brought before the Board again when specified.
MATOACA DISTRICT:
Deferred from the December 18, 1998 meeting
Halls Run Road, dead end near Courthouse Road
Cost to install light: $ 528.00
Does not meet minimum criteria for intersection or vehicles per day
Matoaca District Streetlight Funds
Requested
Balance Forward Expenditure
$34,665 $528
Effective
Remaining Balance
$34,137
STREETLIGHT REQUEST
Matoaca District
Request Received: July 29, 1994
Estimate Received: November 23, 1998
Estimate Requested: July 29, 1994
Days Estimate
Outstanding: 1587
Cost to install light: $ 528.00
NAME OF REQUESTOR: Robert Hall
ADDRESS:
9300 Halls Run Road
Chesterfield, VA
---'-] REQUESTED LOCATION IS THE INTERSECTION OF:
REQUEST IS NOT AT AN INTERSECTION. REQUESTED LOCATION IS:
Halls Run Road, at the dead end near Courthouse Road
POLICY CRITERIA:
Intersection:
Vehicles per Day:
Petition:
Not Qualified, location is not an intersection
Not Qualified, less than 400 VPD
Qualified
Staff or Requestor Comments:
Requestor notes that he is experiencing trouble with unknown persons parking at this location in the late
night/early morning hours and making noise, leaving trash and other debris, and wandering through his
yard.
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: January. 13, 1999
Item Number:
9.C.1.
Subject:
Resolution Confirming Proceedings of the Chesterfield Industrial Development Authority for Financing of
Industrial Revenue Bonds for AlliedSignal Inc. The bonds Will be Used to Assist in Acquisition of Nylon
Recycling Equipment.
County Administrator's Comments:
County Administrator:
Board Action Requested:
Staff.recommends that the Board of Supervisors adopt the attached resolution.
Summa~ of Information:
On July 17, 1997 the Chesterfield County IDA passed an inducement resolution in the amount of $2,500,000
for AlliedSignal. These bonds were to be used to acquire a shredder, 6" special recycle extruder, various
conveyors and pumps as required to revise the present depolymerization process. The Chesterfield Board of
Supervisors subsequently passed a resolution confirming the proceeding of the Chesterfield Industrial
Development Authority for financing of industrial revenue bonds for AlliedSignal on August 27, 1997.
Funds were not available from the Virginia Small Business Financing Authority for an allocation of private
activity bonds until October 23,1998. The inducement resolution passed by both the Chesterfield IDA and
the Chesterfield Board of Supervisors held approval for one year, from August 27, 1997 to August 27, 1998.
Federal tax laws stipulate that the inducement resolution must be approved again after one year. The IDA
met on December 17, 1998 and passed an inducement resolution for AlliedSignal in the amount of
$2,500,000.
Agi9jl/erk
' ~a~ ~
Attachments: 1 Yes ~ No
Title:
Director, Economic Development
l# 030
RESOLUTION
OF THE BOARD OF SUPERVISORS
OF CHESTERFIELD COUNTY~ VIRGINIA
WHEREAS, the Industrial Development Authority of the County of Chesterfield (the
"Authority") has considered the application of AlliedSignal Inc. (the "Applicant"), for the
issuance of the Authority's revenue bonds in an mount not to exceed $2,500,000 (the "Bonds")
to finance the acquisition and installation of certain solid waste disposal facilities (the "Project")
for the Applicant located at 4101 Bermuda Hundred Road, in Chesterfield County, Virginia, and
held an initial public heating thereon on July 17, 1997;
WHEREAS, the Board of Supervisors (the "Board") of Chesterfield County, Virginia
(the "County"), unanimously approved the issuance of the Bonds on August 27, 1997, in
compliance with Section 147(f) of the Internal Revenue Code of 1986, as amended (the "Code");
WHEREAS, Section 147(f) of the Code requires that the Bonds be issued within one
year of the Board's approval, and if not issued, a new approval must be obtained;
WHEREAS, Section 146 of the Code requires that the Bonds be allocated a portion of
the Commonwealth of Virginia's private activity bond volume cap prior to the issuance of the
Bonds, which private activity bond volume cap allocation was not made by the Virginia Small
Business financing Authority, as administrator of the Commonwealth of Virginia volume cap,
until October 23, 1998;
WHEREAS, the Board's approval of the issuance of the Bonds by the Authority in
compliance with Section 147(f) of the Code has lapsed in accordance with the provisions of such
section, and the Authority has held a new public hearing with respect to the issuance of the
081
Bonds on December 11, 1998, and has requested the Board to renew its approval of the issuance
of the Bonds in compliance with Section 147(f) of the Code; and
WHEREAS, a copy of the Authority's resolution (the "Resolution") of December 11,
1998, approving the issuance of the Bonds, subject to terms to be agreed upon, a record of the
public hearing held on such date and a "fiscal impact statement" with respect to the Project have
been filed with the Board;
BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF CHESTERFIELD
COUNTY, VIRGINIA:
1. The Board hereby approves the issuance of the Bonds by the Authority for the
benefit of the Applicant to the extent required by Section 147(f) of the Code, to permit the
Authority to assist in the financing of the Project.
2. Approval of the issuance of the Bonds, as required by Section 147(f) of the Code,
does not constitute an endorsement of the Bonds or the creditworthiness of the Applicant, but, as
required by Section 15.1-1380 of the Code of Virginia of 1950, as amended, the Bonds shall
provide that neither the County nor the Authority shall be obligated to pay the Bonds or the
interest thereon or other costs incident thereto except from the revenues and moneys pledged
therefor, and neither the faith or credit nor the taxing power of the Commonwealth, the County
nor the Authority shall be pledged thereto.
3. This resolution shall take effect immediately upon its adoption.
2
CERTIFICATE OF RESOLUTION
1. A regular meeting of the Board of Supervisors of Chesterfield County, Virginia
(the "Board"), was held on January __, 1999, at which meeting the following duly elected
members were present or absent:
PRESENT:
ABSENT:
Such members constituted all of the members of the Board on the date of such meeting.
2. Attached hereto is a true and correct copy of a resolution duly adopted at such
meeting by the following vote:
AYES:
NAYS:
3. The resolution referred to above has not been repealed, revoked, rescinded or
amended but is in full force and effect on this date and constitutes the only resolution adopted by
the Board relating to the issuance by the Authority of its revenue bonds for the benefit of
AlliedSignal Inc.
OBB
WITNESS my hand and the seal of the Board of Supervisors of Chesterfield County,
Virginia, this __ day of January, 1999.
Clerk, Board of Supervisors
of Chesterfield County, Virginia
034
CERTIFICATE OF RESOLUTION
The undersigned Secretary of the Industrial Development Authority of the County of
Chesterfield (the "Authority") hereby certifies as follows:
1. A special meeting of the Authority was duly called and held on December 11,
1998, at 3:30 o'clock p.m., in the Board Room of the County Office of Economic Development,
9401 Courthouse Road, Chesterfield, Virginia. The meeting was open to the public, and persons
of differing views were given an opportunity to be heard. At such meeting all of the Directors of
the Authority were present or absent throughout as follows:
PRESENT: William F. Seymour, III
John L. Ruckart, Jr.
Willie Lanier
Henry L. Moore
John Hughes
James A. Spencer
ABSENT: None
2. The Chairman announced the commencement of a public hearing on the
application of AlliedSignal Inc. and that a notice of the hearing was published once a week for
two consecutive weeks, the first publication being not more than 28 days nor less than 14 days
prior to the hearing in The Richmond Times-Dispatch, a newspaper having general circulation in
Chesterfield County, Virginia (the "Notice"). A copy of the Notice and a Certificate of
Publication of such Notice has been filed with the records of the Authority and are attached
hereto as Exhibit A.
3. The following individuals appeared and addressed the Authority:
John D. O'Neill, Jr., Hunton & Williams
035
A reasonably detailed summary of his statement together with the fiscal impact statement
required by the Industrial Development Revenue Bond Act are attached hereto as Exhibits B and
C.
4. Attached hereto as Exhibit D is a true, correct and complete copy of a resolution
(the "Resolution") adopted at such meeting of the Authority by the unanimous vote of the
members present. The Resolution constitutes all formal action taken by the Authority at such
meeting relating to matters referred to in the Resolution. The Resolution has not been repealed,
revoked, rescinded or amended and is in full force and effect on the date hereof.
036
Affiliate of Media General P.O. Box 85333
Richmond, Virginia 23293-0001
(804) 649-6000
Advertising Affidavit
(This is not a bill, please pay from invoice)
BARNES MARY B.
C/O HUNTON & WILLIAMS
RIVERFRONT PLAZA E TOWER
951 E BYRD STREET
RICHMOND, VA 23219
EXHIBIT A
Account NumI
132150
IDateI
12/09/98
Date Code Description Ad Size Total Cost
12/09/98 121 NOTICE OF PUBLIC HEARING ON REVENUE BOND 1 x 57 514.14
: NOTICE OF PUBLIC HF-ARII~3
ON REVENUE BOND RNANCIN~
BY THE INDUSTRIAl
DEVELOPMENT ~
AUTHORITY OF THE
COUNTY OF CHESTERFIELD
Notice is hereby given that the In-
dustriel Development Authority of J
t.h~ County of Chesterfield (theJ
Aumority) will hoid a public hear-J
lng on the apphcation of
the Authority to issue pursuant to!
the Virginia Industrial Develop-|
.mant and Revenue Bond Act (t~e/
Act), its industrial development/
revenue bonds in an amcunt notJ
to exceed $2,500 000 to assist the|
Applicant in acquiring and nstaJl~|
ing certain solid waste disbooat!
facilities for use at the Ap¢canrs/
Chestedield Plant located at 4101 |
Bermuda. Hundred Road, Hope-
well, in Chesterf~d County Virgin-
la. The public hearing, which may
oe continual or adjourned, will be
held at 3:30 o'clock p.m. c~ Thurs-
day, December 17, 1998 before
the Authority, in the Board Room
~f the County Office of Economic
k~eve~opment at 940'~ Courtho~ei
Moad, Chesterfield Virginia
required by the Act, the bonds
not pledge the credit or the taxing
power of Chesterfield County or/
the Authority but will be payable l
solely from revenues derived from
the Applicant and pledged
therefor. Any pemon interested in/
the issuance of the bonds or the]
Iocation or purpose of the pro-J
posed project may apcear and be
hea,rd. A copy of the App icant's
applicaticn may be inspected at]
the Authorit'/'s office at the Court-
ty Office oJ Economic Develop-
~ment at 9401 Courthouse Road |
suite B, Chesterfield, V rginia, dur-
ing business hours. I
iNDUSTRIAL DEVELOPMENT J
AUTHORITY OF THE COUNTY J
, OF CHESTERFIELD J
By: William F. Se.~.mour, lll, J
unairman /
Richmond Newspapers, Inc.
Publisher of
THE RICHMOND TIMES-DISPATCH
This is to certify that the attached MEETINGS - COMING EVENTS
was published by Richmond Newspapers, Inc., in the City
of Richmond, State of Virginia, on the following dates:
12/02/98 12/09/98
The first insertion being given ....
Sworn to and subscribed before
me this ! ~ - tlc- ~'1 ~
State of Virg~'~a
Notary
Public
City of Richmond
My Commission expires 03/31/01
12/02/98
I";' ,',
SuperviSOr
THIS IS NOT A BILL, PLEASE PAY FROM INVOICE.
THANK YOU
087
Exhibit B
Summary of Statements
John D. O'Neill, Jr., of Hunton & Williams presented the Company's application and
related materials, all of which remained in the form presented to the Authority in July 1997. Mr.
O'Neill stated that the Virginia Small Business Authority allocated $2,500,000 of Virginia's
private activity bond volume cap to the Project. Mr. O'Neill reported that the Bonds are
expected to be issued in late January or early February 1999.
06/29/19B~
804-79~'~63B
CHESTEI:~LD E~ PAGE 17
il'
6/10/97
D~te
, I T
AlliedSignal Inc
Appllcant
Chesterfield Plant,
Fadlily
Hopewell VA
Exhibit C
1. Maximum amount of financing sought
2. E~limated taxable value of the facility's real
property to be constructed in the munidpalily
$ N/A
Estimatecl real property tax per year using present
tax rate,,
N/A
$
4. Estimated personal property tax per year using
pre, mt tax ratem
$ 6,250
.5. f~timated merchant~' capital tax per year uaing
present tax rate~
$ N/A
6. E~timated dollar value per year of goods and
seMcm that will be purchased locally
$ 2,000,000
7. Estimated number of regular employees on year
round basil
1600 P~oole
8. Average annual aalary per employee
34,028.80 - Average for Hourl~
emp ~ oyees
Industrial Development Authbrity of the County of Chesterield '
Name of Author~
14
039
EXHIBIT D
RESOLUTION OF THE INDUSTRIAL
DEVELOPMENT AUTHORITY OF
THE COUNTY OF CHESTERFIEI~D
WHEREAS, there have been described to the Industrial Development Authority of the
County of Chesterfield (the "Authority") the plans of AlliedSignal Inc., a Delaware corporation (the
"Applicant"), to finance certain solid waste disposal facilities (the "Facilities") for the Applicant in
the City of Hopewell, Virginia, and in Chesterfield County, Virginia (the "County"); and
WHEREAS, the Applicant has requested that the Authority issue its revenue bonds in an
amount not to exceed $2,500,000 (the "Bonds") to finance the costs of the Facilities; and
WHEREAS, the Authority has determined that such assistance will benefit the residents of
the County and the Commonwealth of Virginia; and
WHEREAS, a public heating has been held as required by Section 147(t) of the Internal
Revenue Code of 1986, as amended (the "Code"), and Section 15.2-4906 of the Code of Virginia of
1950, as amended.
NOW, THEREFORE, BE IT RESOLVED BY THE INDUSTRIAL
DEVELOPMENT AUTHORITY OF THE COUNTY OF CHESTERFIELD:
1. It is hereby found and determined that financing the costs of the Facilities will be in
the public interest of the County and will promote the well-being of the inhabitants of the County
and its environs.
2. The Authority hereby agrees to assist the Applicant in financing the Facilities by the
issuance of its revenue bonds in an amount not to exceed $2,500,000 (the "Bonds") upon terms and
conditions mutually agreeable to the Authority and the Applicant and subject to the requirements of
the Act. The Bonds shall be issued in form, and pursuant to terms, to be set by the Authority and
040
the payment of the Bonds shall be secured by an assignment, for the benefit of the holders thereof,
of the Authority's rights to payment under such lease, installment sale agreement, loan agreement or
deed of assumption in respect of the Facilities and may be additionally secured by a mortgage on
the Facilities or any other agreement or assignment approved by the Authority.
3. It having been represented to the Authority that it may be necessary to proceed
immediately with the construction, equipping and installation of all or part of the Facilities, the
Authority hereby agrees that the Applicant may proceed with its plans, enter into contracts for such
acquisition, construction, equipping and installation and take such other steps as it may deem
appropriate in connection therewith, provided that nothing herein shall be deemed to authorize the
Applicant to obligate the Authority without its consent in each instance to the payment of any
moneys or the performance of any acts in connection with the Facilities. The Authority agrees that
the Applicant, to the extent permitted by law, may be reimbursed from the proceeds of the Bonds
for all costs so incurred by them.
4. All lawful costs and expenses in connection with the issuance of the Bonds,
including the fees and expenses of bond counsel and counsel for the Authority, shall be paid from
the proceeds of the Bonds to the extent allowed by law. If for any reason the Bonds are not issued
or if the proceeds thereof cannot be used to pay all such expenses, it is understood that all such
costs and expenses shall be paid by the Applicant and that the Authority shall not have
responsibility therefor.
5. In adopting this resolution the Authority intends by this resolution to make its
"official intent" for the Applicant to reimburse itself for expenditures with respect to the Facilities
from the proceeds of the Bonds within the meaning of regulations issued by the Intemal Revenue
-2-
Service pursuant to Section 103 of the Code and to confirm the "official intent" of the Applicant, as
permitted by the Act and IRS Regulations Section 1.150-2.
6. The Authority hereby recommends that the Board of Supervisors of Chesterfield
County approve the issuance of the Bonds.
7. Unless this resolution is extended by the Authority, the Bonds authorized hereunder
shall be issued within two years from the date hereof.
8. This resolution shall take effect immediately upon its adoption.
-3-
04;
Meeting Date:
CHESTERFIELD COUNTY'
BOARD OF SUPERVISORS
AGENDA
January 13. 1999 Item Number:
Page ~ of. 3_
9.C.2.
Subject!,
New School Board Grant
County Administrator's Comments:
County Administrator:
BoardAcfionRequested: The School Board requests the Board of
Supervisors to increase khe Instruction appropriation category in the
School Grants Fund by $56,335 for the FY99 Collaborate, Create and
Communicate grant. No local fun~s are involved.
Summary oflnformation:
Chesterfield County Public Schools (CCPS) receives various grants
that are approved during the annual budget process. The school
division also applies for other grants during the year that can be
used to enhance the current instructional program. CCPS has received
approval from the State for a Technology Literacy Challenge Grant
that needs Board of Supervisors' approval at this time.
Professional development and training plays an essential role in
successful education reform and serves as the bridge between where
our educators are now and where they need to be to meet the
challenges of guiding students in achieving the Standards of Learning
set by the Commonwealth of Virginia. In response to a Virginia
Department of Education request for proposals, CCPS submitted a
Technology Literacy Challenge proposal that focused on training
selected high school lead teachers in core disciplines as well as
high school technology coordinators. These individuals will receive
training on Of~f~ce ~7 and Lo%us Notes software.
Superintendent
Preparer: William C. Boshe~, Jr. Title:
Attachments: Yes ~ No
043
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page ~- of~3.
AGENDA
Summary of Information: (Continued)
The goals of the project are to meet technology standards for
teachers, develop technology enriched units of instruction through
collaboration using Lotus Notes, and develop potential leaders as
trainers (SOL training initiative).
# 044
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 3 )f 3
Meetino Date: Januarv 13. 1999 Number
Bud.qet and Manaqement Comments:
This School Board request is to increase the Instruction appropriation
by $56,335 for the FY99 Collaborate, Create and Communicate grant. No
local funds are involved. This grant will focus on training selected
high school lead teachers in core disciplines as well as high school
technology coordinators. The individuals will receive training on
Office 97 and Lotus Notes software.
Preparer:
Rebecca T. Dickson
Title: Director, Bud,qet & Mana,qement
045
VIRGINIA: At a regular meeting of the
Chesterfield County School Board held
Tuesday evening, December 8, 1998, at seven-
thirty o'clock in the County meeting room at
the Chesterfield County Courthouse Complex
PRESENT:
James R. Schroeder, D.D.S., Chairman
Dianne Pettitt, Vice-Chairman
Elizabeth B. Davis
Marshall W. Trammell, Jr.
Thomas L. Wootton, Jr.
RESOLUTION
On motion of Elizabeth B. Davis, seconded by Marshall W. Trammell, Jr., the School Board
requests the Board of Supervisors to approve an increase of $56,335 to the Instruction
appropriation category in the School Grants Fund for the FY99 Technology Literacy Challenge
Grant tiffed "Collaborate, Create and Communicate" which is funded through Carl Perkins
Federal funding.
~Vi]liarri C?Bosher, Jr., St~ntendent
046
CH ESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page I of I
Meeting Date: Janua~ 13, 1999
Item Number:
Subject;
Authorization For County Administrator To Execute The Second Addendum Of A
Special Project Service Agreement With Central Virginia Waste Management
Authority (CVWMA) For Municipal Solid Waste Transfer and Disposal Service
County Administrator's Comments:
County Administrator:
Board Action Requested:,
Staff requests the Board to authorize the County Administrator to execute
the Second Addendum Of A Special Project Service Agreement With Central
Virginia Waste Management Authority (CVWMA) For Municipal Solid Waste
Transfer and Disposal Service, subject to approval as to form by the County
Attorney.
Summary of Information:
This Addendum will allow the contractor, Waste Management of Richmond, to
add additional disposal sites and revise the provisions relating to the
performance, labor, material and payment bond or letter of credit. Neither
of the items impacts the operation or the cost of this service to the
county. This addendum will allow Waste Management of Richmond to dispose
of waste at other permitted Municipal Solid Waste management facilities.
This also allows for yearly renewal of the performance bond rather than
requiring a five year bond.
Preparer: ~----~~ ~
Francis M. Pitaro
Title: Director of General Services
Attachments:
Yes
No
O4?
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page I of 2
Meeting Date: January 13, 1999
Item Number: 9.C.4.
Authorization For County Ackministrator To Enter Into a Special Project
Service Agreement With The Central Virginia Waste Management Authority
(CVWMA) For Residential Recycling Services
County_ Administrator's Comments:
County_ Administrator:
Board Action Requested:
Staff requests the Board to authorize the County Administrator to enter
into a SPecial Project Service Agreement with the Central Virginia Waste
Management Authority for Residential Recycling Services.
Summary_ of Information:
This Special Project Service Agreement will allow for the continuance of
the County's bi-weekly curbside recycling program. This program continues
to receive very favorable feedback from our residents and is currently
available to over 66,000 homes in the County.
Preparer: / ~ ~
Francis M. Pitaro
Title: Director of General Services
Yes
No
048
?.
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 2 of 2
Meetina Date: January 13. t999 Number
Budget and Management Comments:
The Special Project Service Agreement with the Central Virginia Waste
Management Authority would be effective July 1, 1999. The new contract
price for providing residential recycling services is expected to
increase an additional $185,000 over the current contract price. The
Division of Solid Waste Management has requested additional funds of
$185,000 be added to the budget for FY2000. This additional funding
request will be brought to the Board for consideration during the
FY2000 budget process.
Preparer:
Rebecca T. Dickson
Title: Director, Budget & Management
049
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page I of I
Meeting Date: January 13r 1999
Item Number:
Subiect:
Donation to YMCA in the Bermuda and Matoaca Districts
County Administrator's Comments:
County Administrator:
Board Action Requested:
The Board is requested to donate $~012 to the Chester YMCA (Bermuda
District) and $3,513 to the Camp Thunderbird YMCA (Matoaca District) and
authorize the transfer of $11,525 from the Non-Departmental
Appropriation category.
Summary of Information:
The YMCA of Greater Richmond has asked the Board to consider a donation
request to be applied to the zoning application fee for Camp
Thunderbird and county fees associated with the expansion of the
Chester YMCA. The county can make a donation to the YMCA under Virginia
Code, Section 15.2-953. The total amount of the fees involved is as
follows:
County fees:
Zoning Application fee:
$8,012
$3,513
Chester YMCA
Camp Thunderbird
The Board in 1986, 1995 and 1998 made similar donations to the Bermuda
and Midlothian District YMCAs. Approval of this request would bring
the total FY99 YMCA donation to $45,638.
Preparer: c__v i C,~,- - Title: Director, Budget & Management
Rebecca T. Dickson
Attachments:
~Yes
No
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: January 13, 1998
Item Number: 9.C. 6.
Subject:
Transfer of $7,000 from Midlothian District Streetlight Fund to the Parks and
Recreation Department to Install an Irrigation System on Five Baseball/Softball Fields
at the Robious Complex
County Administrator's Comments:
County Administrator:
Board Action Requested:
Transfer of $7,0 00 from Midlothian District Streetlight Fund to the P arks and Recreation D ep artment
to install an irrigation system on five baseball/softball fields at the Robious Complex.
Summary of Information:
Mr. Barber has requested the Board to transfer $7,000 from the Midlothian District Streetlight
Fund to the Parks and Recreation Department. A request for funds has been made by the Huguenot
Little League to be used for the installation of an irrigation system on five baseball/softball fields at
the Robious Complex which is maintained by the County's Parks and Recreation Department. This
expenditure is appropriate since it improves County property.
The balance in the Midlothian Streetlight Fund account is $73,784; use of $7,000 will leave
an available balance of $66,784.
Preparer: '~/,~~_ T ~'~ I'~ Title:
Rebecca T. Dickson
Attachments: IIYes 71No
Director, Budget and Management
0407:43323.1
THREE CENT ROAD FUND
~PIq_ICA'llON
'This ipplicm~n nlU~ ~ ~~ ~ ~ ~ mm County
I request for funcflng with
d~ ~t mean
your ~um.
~m even ~ned~g
Whet is the name at ff~a applican~ (person
or organization) making this funding
request?
m
If an organization is the applicant, what is
the nature and purpose of the organization?
(Also attach organization's most regent
ardcias of inc:orporal]on and/or bylaws to
application.)
What is the amount of funding you are
seeking?
'~-'7.. De;o, oO
Describe in detail tho funding request and
how the money, if approved, will ba spefl~. ~ /Z ~ ~ ~'
Is any County Department involved in the
project, event or program for which
you are seeking funds?
m
If this request for funding will not fully fund
your activity or program, what other
Individuals or organizations will provide
the remainder cH' the funcling?
~O'd LgG£ 09G
3-~NWB ~ W31DO~d
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If applicant is an organization, answer the
following:
Is the organization a corporation?
Is the organizad=n non.profit?
is the organization tax-exempt?
Yes_ ~ No
Yes ,, No
Ye~ /~/ No
What is ~he address of the applicant
making this funding request?
What is the telephone number, fax number,
e-rnail address of the applicant?
Signature of ~i(m~. if you a~m signing on
behalf of an organization you must be .1he
prealdent, vlae-p~ dtainnan or vice-
053
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page~__ofl
Meeting Date: January_ 13, 1999
Item Number: 9. C. 7.
Subject:
Chesterfield County Bus Loops - Abandonments and Additions
County Administrator' s Comments:
County Administrator: ~
Board Action Requested:
Summary of Information:
BUS LOOP ABANDONMENTS:
Salem Church Elementary School
Salem Church Middle School
BUS LOOP ADDITIONS:
Alberta Smith Elementary School
C. C. Wells Elementary School
Clover Hill Elementary School
Ecoff Elementary School
James River High School
Marguerite Christian Elementary School
Matoaca Middle School
Providence Elementary School
Reams Elementary School
Robious Elementary School
Salem Church Elementary/Middle School
Woodridge Elementary School
Preparer:__
Richard M. MCElfish, P.E.
/
Attachments: ~ Yes
No
Title: Director. Environmental Engineering
# 054 I
Meeting Date:
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
January_ 13, 1999
Item Number: 9. C. 8.
PageA_ of 1
Subject:
State Road Acceptance
County Administrator's Comments:
County Administrator: ~
Board Action Requested:
Summary. of Information:
MATOACA:
Birkdale, Section 30
Brandy Oaks, Section 4
Dunvegan Woods at The Highlands
Hampton Park, Section 1
Kintail Forest at The Highlands
Sidlaw Hills at The Highlands
Preparer:
Richard M. McEifish, P.E.
Attachments:
Yes ~-~ No
Title: Director. Environmental Engineering
l # 055
TO: Board of Supervisors
FROM: Depa_mmnt of Environmental Engineering
SUBJECT: State Road Acceptance- BIRKDAIF~, SEC. 30
DISTRICT: MATOACA
1V~,ETING DATE: 13 January 1999
ROADS FOR CONSIDERATION:
Vicinity Map: BIRKDAI F, SEC. 30
056
TO: Board of Supervisors
mOM: Depammnt of Environnmtal Enginaxing
SUBJECT: State Road Acceptance - BRANDY OAKS, SEC. 4
DISTRICT: MATOACA
MECTI'ING DATE: 13 January 1999
ROADS FOR CONSIDERATION:
BRANDY OAKS DR
BRANDY OAKS RD
Vicinity Map: BRANDY OAKS, SEC. 4
BRANDY C
O~$ '~0
suNDOWN'
057
'ID: Board of Supervisors
FROM: Department of Enviromnental Engineering
SUBJECT: State Road Acceptance - DUNVEGAN WOODS @ THE HIGHLANDS
DISTRICT: MATOACA
ME¢WING DATE: 13 January 1999
ROADS FOR CONSIDERATION:
DUNVEGAN cr
'vicinity Map: DUNVEGAN WOODS ~ THE HIGHLANDS
058
7'
TO: Board of Supervisors
FROM~ Depammnt of Environrrmtal Engineering
SUBJECT: State Road Acceptance - HAMPTON PARK, SEC. 1 AMENDED
DISTRICT: MATOACA
MEEWING DATE: 13 January 1999
ROADS FOR CONSIDERATION:
HAMPTON FOREST DR
HAMPTON GLEN DR
HAIVIPTON PARK BL
HAMPTON PARK CR
HAMPTON PARK DR
HAMPTON SUMMIT LN
Vicinity Map: HAMPTON PARK, SEC. 1 AMENDED
I
'Pmdnc. ed by Chc~rfield County GIS
TO: Board of Supervisors
FROM: Depmtment of Environmental Engineering
SUBJECT: State Road Acceptance - KINTAIL FOREST ~ THE HIGHLANDS
DISTRICT: MATOACA
MF, VFING DATE: 13 January 1999
ROADS FOR CONSIDERATION:
APPLECROSS WY
HIGHLAND GLEN DR
KINrAIL DR
OGO
TO: Board of Supervisors
FROM: Deparm~t of Environmental Engineering
SUBJECT: State Road Acceptance - SIDLAW HII J S ~ THE HIGHLANDS
DISTRICT: MATOACA
MEETING DATE: 13 January 1999
ROADS FOR CONSIDERATION:
BURRAY RD
CROMARTY CT
HIGHLAND GI_EN DR
SIDLAW lan I .q LN
SIDLAW 1-1111 .q TR
ViciniW Map: SDLAW I~ I S @ THE HIGHI_ANDS
Pmcinced by Chesterfield County GIS
061
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: January 13, 1999
Item Number: 9. C. 9.
Subject: Award of Contract for Engineering Services and Appropriation of Necessary Funds
County Administrator's Comments:
County Administrator: ~
Board Action Requested: The Board of Supervisors is requested to make the following appropriations:
$5,400 from the Midlothian Streetlight Fund; $4,600 from the 60/147 Drainage District; $10,000 in donations from
the Stonehenge Civic Association and Stonehenge Golf Course; and award a contract to Timmons not to exceed
$20,0O0.
Summary of Information: There are two main drainage courses in the Stonehenge Subdivision. One
watercourse drains the Chesterfield Towne Center area and is known as the 60/147 Drainage District. Developer
contributions are made for studies and improvements to the 60/147 Drainage District. The other major watercourse
drains the Branchway Road area and intersects at the terminus of the 60/147 area. There is a study pending in the
60/147 Drainage District, and a request has been made to expand the study to include the Branchway channel.
Stonehenge Golf Course is currently improving the course and would be amenable to performing some of the
improvements on the adjacent watercourse, once the overall study/alternative is complete. Several meetings were
held with the Stonehenge Civic Association and Stonehenge Golf Course management to discuss these matters. An
engineering estimate was received from Timmons for $20,000, and both boards authorized and confirmed in writing
their contribution to the overall study. The contribution breakdown is as follows:
Stonehenge Golf Course
Stonehenge Civic Association
60/147 Drainage District
Midlothian Streetlight Fund
$ 5,000
$ 5,000
$ 4,600
$ 5,400
$20,000
Staff Recommendations: Staffrecommends that the Board of Supervisors approve these appropriations and enter
into a contract with Timmons in an amount not to exceed $20,000.
District: Midlothian
Prepar er: R'~____~_~ ~~~_____-
ichard M. ~lc'~Elfish, P.E.
Attachments: Yes [-~ No
II
Title: Director, Environmental Engineering
CHESTERFIELD COUNTY
BOARD OFSUPERVISORS
AGENDA
Page 2 of 2
Meeting Date: January 13. 1999
Number
Bud.qet and Mana.qement Comments:
The Environmental Engineering Department is requesting appropriation of
funds in the amount of $20,000 to award a contract to Timmons to
complete a study of the Stonehenge/Rt. 60/147 drainage area.
The balance in the Midlothian Street Light Account is $73,784;
appropriation of $5,400 for this request and $7,000 for the five
softball fields agenda request will leave a balance of $61,384. The
Rt. 60/147 escrow reserve has a balance exceeding $330,000; therefore,
sufficient funds are available to be appropriated.
Preparer:
!~~T~/>/'~(~)Title: Director1 Bud,qet & Mana,qement
Rebecca T. Dickson
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: January x3, 1999 Item Number: 9.c.10.a.
Subject: Conveyance of an Easement to Virginia Electric and Power Company
County Administrator's Comments:
County Administrator:
Board Action Requested: Authorize the Chairman of the Board of Supervisors
and the County Administrator to execute an easement agreement with Virginia
Electric and Power Company to install underground power lines to provide
service to the Meadowville Wastewater Pump Station located at 1398 Bermuda
Hundred Road.
Summary of Information:
Staff recommends that the Board of Supervisors authorize the Chairman of
the Board of Supervisors and the County Administrator to execute an
easement agreement with Virginia Electric and Power Company to install
underground power lines to provide service to the Meadowville Wastewater
Pump Station located at 1398 Bermuda Hundred Road.
District: Bermuda
Preparer: ~,~ ~z~' ~,'~
John W. Harmon
Attactunents:
Yes
Title:
Riqht of Way Manaqer
065
VICINITY SKETCH ?
CONVEYANCE OF AN EASEMENT TO VIRGINIA ELECTRIC AND POWER COMPANY
RIVER
IND PK
HUNOREO
Memorial Park
Ioun!
leasant 9apt
O66
Z.z,C.
O67
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: January 13, 1999 Item Number: 9.C.lO.b.
Subject: Conveyance of an Easement to Virginia Electric and Power Company
County_ Administrator's Comments:
County Administrator:~
Board Action Requested: Authorize the Chairman of the Board of Supervisors
and the County Administrator to execute an easement agreement with Virginia
Electric and Power Company to relocate power lines for the Spring Run
Elementary School site.
Summary of Information:
Staff recommends that the Board of Supervisors authorize the Chairman of
the Board of Supervisors and the County Administrator to execute an
easement agreement with Virginia Electric and Power Company to relocate
power lines for the Spring Run Elementary School site. This request has
been reviewed by staff and approval is recommended.
District: Matoaca
Preparer: ~Z~ 7~--J' ~,~.~
John W. Harmon
Attachments:
Yes
No
Title:
Riqht of Way Manaqer
VICINITY SKETCH
CONVEYANCE OF AN EASEME~,.c TO VIRGINIA ELECTRIC AND POWER .~.3MPANY'
069
00~
<.r-~
0
C
z
'-r'l
.-q
· -r1
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: January 13, 1999 Item Number: 9.C.1l.a.
Subject: Acceptance of Parcels of Land for the VDOT Industrial Access
Project for James River Industrial Center
County Administrator's Comments:
County Administrator:
Board Action Requested: Staff recommends that the Board of Supervisors
accept the conveyance of parcels of land for the VDOT Industrial Access
Project for James River Industrial Center, and authorize the County
Administrator to execute the necessary deeds.
Summary_ of Information:
The County has entered into an agreement with VDOT for improvements to
Coach Road and construction of Battery Brooke Parkway to serve James River
Industrial Center. Acceptance and recordation of the right of way is
required by VDOT prior to advertising the project. Approval is
recommended.
District: Bermuda
J~hn W. Harmon
Attachments:
Yes
No
Title:
Right of Way Manaqer
-071
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: January 13, 1999 Item Number: 9.¢.11.b.
Subject: Acceptance of a Parcel of Land for Oxbridge Place from Irvin G.
Homer and William U. Savage
County Administrator's Comments:
County Administrator:
Board Action Requested: Staff recommends that the Board of Supervisors
accept the conveyance of a parcel of land containing 0.612 acres for
Oxbridge Place from Irvin G. Horner and William U. Savage, and authorize
the County Administrator to execute the necessary deed.
Summary_ of Information:
Staff requests that the Board of Supervisors accept the conveyance of this
parcel of land containing 0.612 acres. The dedication is necessary for the
development of Oxbridge Office Park.
District: Dale
. Harmon
Attachments:
Yes
No
Title:
Riqht-of Way Manaqer
0?2
VICINITY SKETCH
ACCEPTANCE OF A PARCEL OF LAND FOR OXBRIDGE PLACE FROM IRVIN G HORNER &
WILLIAM U. SAVAGE
~ ~ PA
0 ,. ,/~' '~-.'7.*c.';~',
~WILLIAM
~ ,.F, ~. r~. ~ .'.
STATES .... Rescu~
Chesterfield
Residency
Office ~
~s,o,c, ~ -~ ~ ~%~TE~/~ J... ~ ~"~ ~ FA.us
NEWBYS
.....
Oft. YAX HAUSERMANN
ISABELLE HAUSERMANN
G.P.I.N. 74g-685-4795
T.M.
NAD 1983
L-~ Irl~ DATA
NUMBER CHORD-BEARING RADIUS
Cf S3F34'20"E 25.~ 36.65 33.46
C2 S6~34'~'~ 25.~ 34.40 3L75
C3 S7~19'43"E 434.94 41.~ 4f.87
C4 N~53'23"E tS.~ 24.10 21.59
C5 S42'~'42"E 15.~ 24.10 21.59
C6 N84'lS'ft"W ~4.94 64.0~ 63.95
,SERViOIO'COMMONWEALTHGA.$
CES PIPELINE EASEMENT
2790 PG. 364
HORNER & SAVAGE
G.P.I.N. 750-686-90f3
T.Y. 49-8-(I)-t4
D.B. 894. PG. 243
ZONED: C-3
975f HULL STREET ROAD
TEMPORARY
TURNAROUND
EASEMENT
NO7*i
I
!
I
I
I
CHD~115.20 '
L~,115.92'
R,,300.00'
RICHARD T. MIh
CerUfleete No.
50 0 50 I00 '"
SCALE 1" = 50 FEET
~E.,~T SHO'~[l~q'O ~ 0.¢S12 A~ ~~ O~ ~ ~
Date: I0/~5/98
DRAWN: ~
~) ~~ cou~ ,~. ~o. ~-o~
0?4
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page
1 ofl
Meeting Date: January 13, 1999
Item Number:
9.C. 12.
Subject: Waive Right of First Refusal on Site at 7501 Whitepine Road in Airpark
County Administrator's Comments:
County Administrator:
Board Action Requested:
Staff recommends that the Chesterfield County Board of Supervisors waive the Right of First refusal on
the 3 acre site located at 7501 Whitepine Road and owned by Super Radiator Coils.
Summary of Information:
In 1980 Super Radiator Coils purchased a 3-acre site located at 7501 Whitepine Road in the Chesterfield
County Airpark (Tax ID 767669005600000). Due to severe construction deadlines and finding an alternate
site in Southport with superior soils, Super Radiator was compelled to build their original Chesterfield
County facility outside the Airpark. They now wish to sell the Airpark site so that the proceeds can be used
to finance their current expansion project on their facility in the Southport Industrial Park. The company
has found a buyer who proposes to construct a 30,000 sq. ft. facility for a potential end-user. The Airpark
Covenants require that the county hold a Right of First Refusal on sites sold to third parties so as to prevent
speculative and substandard development. We do not feel that the development of the property with the
proposed building would compromise the quality of the Chesterfield County Airpark.
A~9j4/skd/erk
Gary R. 4~IcLaren / '
Attachments: r--JYes 1 No
Title: Director~ Economic Development
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
January 13, 1999 Item Number:
Meeting
Date:
Page 1 of 1
9.C.13.
Subject:
Approve The Receipt Of Grant Funds From The Department Of Criminal Justice Services To Be
Used To Conduct An Evaluation of Juvenile Probation Programming
County Administrator's Comments:
CountyAdministrator: ~
BoardAction Requested:
Authorize Human Services Administration to receive $34,870 in grant funds from the Department
of Criminal Justice Services and authorize an increase in appropriations by $34,870.
Summary of Information:
The Department &Criminal Justice Services has awarded $34,870 in grant funds to Chesterfield
County to conduct an evaluation of the juvenile diversion programs and juvenile probation
programming administered by the local Court Services Unit. If receipt of the funds is authorized,
Chesterfield County will contract with Virginia Commonwealth University to complete the
evaluations. This nine month grant will not require any County funding and no new positions will
be created as a result of the grant. Human Services Administration will serve as the fiscal
manager for the grant funds.
Bradford S. Hammer
Attachments: ~ Yes
I # I
No 0~ I
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of t
Meeting Date: January 13, 1999
Item Number:
9.C. 14.
Su~ect:
Adoption of Resolution Recognizing the 175th Anniversary of the Sisters of
Bon Secours
County Administrator's Comments:
County Administrator:
Board Action Requested:
Adoption of attached resolution.
Summary of Information'
Mr. Jack Ward, with the Hanover County Board of Supervisors, requested the
Board of Supervisors to adopt a resolution recognizing the 175th
Anniversary of the Sisters of Bon Secours.
Attachments:
~~-~_.._~J~-: Assistant County Administratorr
Yes [~ No
RECOGNIZING THE 175TH ANNIVERSARY OF
THE SISTERS OF BON SECOURS
WHEREAS, the Sisters of Bon Secours formed an organization in
France in 1824 dedicated to providing medical and spiritual care for
the sick and dying, regardless of income or social standing; and
WHEREAS, the Sisters of Bon Secours expanded their mission and
came to the United States in 1881 at the request of Archbishop
Gibbons of Baltimore; and
WHEREAS, today, Bon Secours facilities are located in
communities throughout America, delivering health care, especially to
people in need; and
WHEREAS, these facilities are dedicated to alleviating
suffering, showing compassion, and respecting the dignity of every
individual; and
WHEREAS, Bon Secours operates the Bon Secours Retirement
Community at Ironbridge in Chesterfield County; and
WHEREAS, the compassionate delivery of health care, especially
to people in need, remains the priority of the Sisters of Bon
Secours.
NOW, THEREFORE, BE IT RESOLVED, that the Chesterfield Board of
Supervisors expresses its best wishes to the Sisters of Bon Secours
on the occasion of their 175th Anniversary, commends them for their
dedicated and compassionate service to those in need, and wishes them
continued success.
AND, BE IT FURTHER RESOLVED, that a copy of this resolution be
presented to the Sisters of Bon Secours and that this resolution be
permanently recorded among the papers of this Board of Supervisors of
Chesterfield County, Virginia.
Meeting! Date:
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
January 13~ 1999
Item Number: ~.~' t~'
Subiect:
Set Date to Hold A Public Hearing to consider the appropriation of up
to $50,150,000 in payment to the escrow agent for advance refunding of
Series 1990A, 1991, 1992 and 1997 General Obligation Bonds and closing
costs and adopt a resolution for the Advance Refunding.
County Administrator's Comments:
County Administrator: ~
Board Action Requested:
Set Public Hearing Date for January 27, 1999 to consider appropriation
of up to $50,150,000 for the Advance Refunding of Series 1990A, 1991,
1992, and 1997 General Obligation Bonds and Closing Costs and adopt a
resolution for the Advance Refunding.
Summary of Information:
The County's financial advisors (Public Resources Advisory Group) have
analyzed the County's outstanding General Obligation debt and
determined that the market is favorable for refinancing an amount not
to exceed $50 million in various callable bonds. The projected present
value savings as a percentage of refunded par of 4.56% could result in
an estimated present value savings of $1.970 million.
Staff requests that the Board of Supervisors set the public hearing
date of January 27, 1999 to consider the appropriation for the
refunding and associated closing costs.
Preparer:
Rebecca T. Dickson
Attachments:
Yes
Title: Di,'ector of Budget & Management
01/13/1999
A RESOLUTION AUTHORIZING AND PROVIDING FOR THE ISSUANCE,
SALE AND DELIVERY OF AN ISSUE OF NOT TO EXCEED FIFTY
MILLION DOLLARS ($50,000,000) PRINCIPAL AMOUNT OF GENERAL
OBLIGATION PUBLIC IMPROVEMENT REFUNDING BONDS, SERIES
B OF 1999, OF THE COUNTY OF CHESTERFIELD, VIRGINIA, FOR THE
PURPOSE OF REFUNDING IN ADVANCE OF THEIR STATED
MATURITIES A PORTION OF THE COUNTY'S GENERAL OBLIGATION
PUBLIC IMPROVEMENT AND REFUNDING BONDS, SERIES OF 1991,
A PORTION OF THE COUNTY'S GENERAL OBLIGATION PUBLIC
IMPROVEMENT BONDS, SERIES OF 1992, A PORTION OF THE
COUNTY'S GENERAL OBLIGATION PUBLIC IMPROVEMENT BONDS,
SERIES OF 1997, AND A PORTION OF ONE OR MORE OTHER SERIES
OF THE COUNTY'S OUTSTANDING GENERAL OBLIGATION PUBLIC
IMPROVEMENT BONDS; FIXING THE FORM, DENOMINATION AND
CERTAIN OTHER DETAILS OF SUCH BONDS; PROVIDING FOR THE
SALE OF SUCH BONDS TOGETHER WITH THE COUNTY'S GENERAL
OBLIGATION PUBLIC IMPROVEMENT BONDS, SERIES A OF 1999, AND
DELEGATING TO THE COUNTY ADMINISTRATOR CERTAIN POWERS
WITH RESPECT THERETO; AND AUTHORIZING AND PROVIDING FOR
THE PREPARATION AND DISTRIBUTION OF A PRELIMINARY
OFFICIAL STATEMENT AND AN OFFICIAL STATEMENT RELATING
TO SUCH BONDS
BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE COUNTY OF
CHESTERFIELD, VIRGINIA:
SECTION 1. Findings and Determinations. (a) Pursuant to Chapter 5 of
Title 15.1 of the Code of Virginia, 1950, as then in effect, an election duly called and held in the
County of Chesterfield, Virginia (the "County"), on November 8, 1988 and an Order of the
Circuit Court of the County dated December 8, 1988, and pursuant to resdutions adopted by this
Board on November 13, 1991 and November 27, 1991 (and readopted on December 11, 1991),
respectively, there were authorized to be issued, sold and delivered the County's $82,610,000
principal amount of General Obligation Public Improvement and Refunding Bonds, Series of 1991,
dated November 15, 1991 and maturing in varying principal amounts on July 15 each of the yearn
1992 to 2007, both inclusive, and on July 15 in the year 2011 (the "Series of 1991 Bonds").
(b) Pursuant to Chapter 5 of Title 15.1 of the Code of Virginia, 1950, as then in
effect, an election duly called and held in the County on November 8, 1988 and an Order of the
Circuit Court of the County dated December 8, 1988, and pursuantto a resolution adopted by this
Board on November 25, 1992, there were authorized to be issued, sold and delivered the
County's $49,675,000 principal amount of General Obligation Public Improvement Bonds, Series
of 1992, dated November 15, 1992 and maturing in varying principal amounts on July 15 in each
of the years 1993 to 2010 inclusive, and on July 15 inthe year 2012 (the "Series of 1992 Bonds").
308891.2 020696 RES
(c) Pursuant to Chapter 5 of Title 15.1 of the Code of Virginia, 1950, as then in
effect, an election duly called and held in the County on November 5, 1996 and an Order of the
Circuit Court of the County dated January 6, 1997, and pursuant to a resolution adopted by this
Board on January 8, 1997, there were authorized to be issued, sold and delivered the County's
$12,800,000 principal amount of General Obligation Public Improvement Bonds, Series of 1997,
dated January 15, 1997 and maturing in varying principal amounts on January 1 in each of the
years 1998 to 2011, both inclusive, and on January 1 in each of the years 2014 and 2017 (the
"Series of 1997 Bonds").
(d) Pursuantto Chapter 5 of Title 15.1 of the Code of Virginia, 1950, and Chapt~'
5.1 of Title 15.2 of the Code of Virginia, 1950, in each case as then in effect, the County has fran
time to time issued, sold and delivered one or more series of general obligation public
improvement bonds other than the Series of 1991 Bonds, the Series of 1992 Bonds and the Series
of 1997 Bonds which, based on the advice of the County's financial advisor, may be candidates
for advance refunding.
(e) Pursuant to Article 5 of the Public Finance Act of 1991 (Sections 15.2-2643
through 15.2-2649, both inclusive, of the Code of Virginia, 1950, as now in effect), the County
is authorized to issue refunding bonds to refund any or all of its bonds in advance of their stated
maturities.
(f) This Board deems it advisable and in the interest of the County to refund in
advance of their stated maturities all or a portion of one or more of the outstanding maturities of
the Series of 1991 Bonds, all or a portion of one or more of the outstanding maturities of the
Series of 1992 Bonds, all or a portion of one or more of the outstanding maturities of the Series
of 1997 Bonds and all or a portion of one or more of the outstanding maturities of one or more
other series of the County's general obligation public improvement bonds (collectively, the
"Refunded Bonds").
(g) This Board deems it advisable and in the best interest of the County to
authorize and provide for the issuance, sale and delivery pursuant to such Article 4 of the Public
Finance Act of 1991 of an issue of General Obligation Public Improvement Refunding Bonds,
Series B of 1999, for the purpose of refunding in advance of their stated maturities all ora portion
of the bonds described in subsection (f).
SECTION 2. Authorization of General Obligation Public Improvement Refunding
Bonds. For the purpose of refunding in advance of their stated maturities all or a portion of the
bonds described in Section l(f), there are hereby authorized to be issued, sold and delivered an
issue of general obligation public improvement refunding bonds of the County in a principal
amount not exceeding $50,000,000 to be designated and known as "General Obligation Public
Improvement Refunding Bonds, Series B of 1999" ( the "Series 1999B Bonds"). The Series
1999B Bonds may be issued, sold and delivered contemporaneously with an issue of general
obligation public improvement bonds of the County authorized for issuance at an election duly
called and held in the County on November 5, 1996, an Order of the Cilcuit Court of the County
dated January 6, 1997 and a resolution adopted by this Board on January 14, 1998, which bonds
308891.2 020696 RES
are to be designated and known as "General Obligation Public Improvement Bonds, Series A of
1999" (the "Series 1999A Bonds" and, collectively with the Series 1999B Bonds, the "Bonds").
SECTION 3. Approval of the Details and Sale of the Bonds. (a) The Bonds
shall be dated such date and shall bear interest from their date payable on such date and
semiannually thereafter, as shall be determined by the County Administrator. The Bonds shall
mature and become due and payable on such date or dates not exceeding forty (40) years from
their date and in such principal amounts on each such date as shall be determined by the County
Administrator.
(b) (i) The Bonds shall be issued only in fully registered form. One Bond
representing each maturity will be issued to and registered in the name of Cede & Co., as nominee
of The Depository Trust Company, New York, New York ("DTC"), as registered owner of the
Bonds and each such Bond shall be immobilized in the custody of DTC. DTC will act as
securities depository for the Bonds. Individual purchases will be made in book-entry form only,
in the principal amount of $5,000 or any integral multiple thereof. Purchasers will not receive
physical 'delivery of certificates representing their interest in the Bonds purchased.
(ii) Principal, premium and interest payments on the Bonds will be made
by the County by wire transfer to DTC or its nominee, Cede & Co., as registered ownerof the
Bonds, which will in turn remit such payments to the DTC participants for subsequent disbursal
to the beneficial owners of the Bonds. Transfers of principal, premium and interest payments to
DTC participants will be the responsibility of DTC. Transfers of such payments to beneficial
owners of the Bonds by DTC participants will be the responsibility of such participants and other
nominees of such beneficial owners. Transfers of ownership interests in the Bonds will be
accomplished by book entries made by DTC and, in turn, by the DTC participants who act on
behalf of the indirect participants of DTC and the beneficial owners of the Bonds.
(iii) The County will not be responsible or liable for sending transaction
statements or for maintaining, supervising or reviewing records maintained by DTC, its
participants or persons acting through such participants or for transmitting payments to,
communicating with, notifying, or otherwise dealing with any beneficial owner of the Bonds. So
long as the Bonds are in book-entry only form, the County Treasurer will serve as Registrar and
Paying Agent for the Bonds. The County reserves the right to designate a successor Registrar ard
Paying Agent for the Bonds if the Bonds at any time cease to be in book-entry only form.
(c) The Bonds shall be subject to redemption at the option of the County prior to
their stated maturities, in whole or in part at any time, on such dates and with such redemption
premiums, if any, as shall be determined by the County Administrator.
(d) If any Bond (or any portion of the principal arrount thereof in installments of
$5,000) shall be called for redemption, notice of the redemption thereof, specifying the date,
number and maturity of such Bond, the date and place or places fixed for its redemption, the
premium, if any, payable upon such redemption, and if less than the entire principal amount of
such Bond is to be redeemed, that such Bond must be surrendered in exchange for the principal
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308891.2 020696 RES
amount thereof to be redeemed and a new Bond or Bonds issued equaling in principal amount tha
portion of the principal amount thereof not to be redeemed, shall be mailed not lessthan thirty (30)
days prior to the date fixed for redemption by first class mail, postage prepaid, to the registered
owner of such Bond at his address as it appears on the books of registry kept by the Registrar for
the Bonds. The Registrar shall not be required to exchange or transfer any Bond later than the
close of business on the forty-fifth (45th) day next preceding the date fixed for redemption of such
Bond or any portion thereof. If notice of the redemption of any Bond shall have been given as
aforesaid, and payment of the principal amount of such Bond (or the portion of the principal
amount thereof to be redeemed) and of the accrued interest and premium, if any, payable upon
such redemption shall have been duly made or provided for, interest on such Bond shall cease to
accrue from and after the date so specified for redemption thereof. So long as the Bonds are in
book-entry only form, any notice of redemption will be given only to DTC or its nominee. The
County shall not be responsible for providing any beneficial owner of the Bonds with notice of
redemption.
SECTION 4. Appointment of County Treasurer as Registrar and Paying Agent;
Payment of Bonds~ Bonds of Registry; Exchanges and Transfers of Bonds. (a) Appointment of
Registrar. The County Treasurer is hereby appointed Registrar and Paying Agent for the Bonds
(hereinafter referred to as the "Registrar").
(b) Payment of Bonds. (i) At any time during which the Bonds shall be in fully
registered form, the interest on the Bonds shall be payable by check mailed by the Registrar to the
registered owners of the Bonds at their addresses as the same appear on the books of registry as
of the record date for the payment of interest on the Bonds, and the principal of and premium, if
any, on the Bonds shall be payable at the principal office of the Registrar.
(ii) At any time during which the Bonds shall be in book-entry form, the
principal of and premium, if any, and interest on the Bonds shall be payable in accordance with
the arrangements made with the depository for the Bonds.
(iii) The principal of and premium, if any, and interest on the Bonds shall
be payable in such coin or currency of the United States of America as at the respective dates of
payment is legal tender for public and private debts. Interest on the Bonds shall be calculated on
the basis of a 360-day year consisting of twelve 30-day months.
(c) Books of Registry; Exchanges and Transfers of Bonds. (i) At all times
during which any Bond remains outstanding and unpaid, the Registrar shall keep or cause to be
kept at its principal office, books of registry for the registration, exchange and transfer of the
Bonds. Upon presentation at the principal office of the Registrar for such purpose, the Registrar,
under such reasonable regulations as it may prescribe, shall register, exchange, transfer, or cause
to be registered, exchanged or transferred, on the books of registry the Bonds as herein set forth.
(ii) Any Bond may be exchanged at the principal office of the Registrar for
a like aggregate principal amount of such Bonds in other authorized principal amounts of the sane
interest rate and maturity.
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308891.2 020696 RES
(iii) Any Bond may, in accordance with its terms, be transfened upon the
books of registry by the person in whose name it is registered, in person or by his duly authorized
agent, upon surrender of such Bond to the Registrar for cancellation, accompanied by a written
instrument of transfer duly executed by the registered owner in person or his duly authorized
agent, in form satisfactory to the Registrar.
(iv) All transfers or exchanges pursuant to this Section 4(c) shall be made
without expense to the registered owners of the Bonds, except as otherwise herein provided, and
except that the Registrar shall require the paymentby the registered owner of any Bond requesting
such transfer or exchange of any tax or other governmental charges required to be paid with
respect to such transfer or exchange. All Bonds surrendered pursuant to this Section 4¢) shall
be cancelled.
SECTION 5. Execution and Authentication of Bonds; CUSIP Identification
Numbers. (a) Execution of Bonds. The Bonds shall be executed in the name of the County by
the manual or facsimile signatures of the Chairman and the Clerk of the Board of Supervisors, and
the corporate seal of the Board of Supervisors shall be impressed, or a facsimile thereof printed,
on the Bonds.
(b) Authentication of Bonds. The County Administrator shall direct the Registrar
to authenticate the Bonds and no Bonds shall be valid or obligatory for any purpose unless and
until the certificate of authentication endorsed on such Bond shall have been manually executed
by the Registrar. Upon the authentication of any Bond lhe Registrar shall insert in the certificate
of authentication the date as of which such Bond is authenticated as follows: (i) if the Bond is
authenticated prior to the first interest payment date, the certificate shall be dated as of the date
the Bonds are delivered to and paid for by the initial purchasers thereof; (ii) if the Bond is
authenticated upon an interest payment date, the certificate shall be dated as of such interest
payment date; (iii) if the Bond is authenticated on or after the record date for the payment of
interest on the Bonds and prior to such interest payment date, the certificate shall be dated as of
such interest payment date; and (iv) in all other instances the certificate shall be dated the date
upon which the Bond is authenticated. The execution and authentication of the Bonds in the
manner above set forth is adopted as a due and sufficient authentication of the Bonds.
(c) CUSIP IdenfificationNumbers. CUSIP identificationnumbers may be printed
on the Bonds, but neither the failure to print any such number on any Bonds, nor any error or
omission with respect thereto, shall constitute cause for failure or refusal by the successful bidder
for the Bonds to accept delivery of and pay for the Bonds in accordance with the terms of its
proposal to purchase the Bonds. No such number shall constitute orbe deemed to be a part of any
Bond or a part of the contract evidenced thereby and no liability shall attach to the County or any
of its officers or agents because of or on account of any such number or any use made thereof.
SECTION 6. Tax Covenant. The County covenants and agrees to comply with
the provisions of Sections 103 and 141-150 of the Internal Revenue Code of 1986 and the
apPlicable Treasury Regulations promulgated thereunder throughout the term of the Bonds.
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308891.2 020696 RES
SECTION 7. Sources of Payment of Bonds. The full faith and credit of the
County shall be and is hereby irrevocably pledged to the punctual payment of the prircipal of and
interest on the Bonds as the same become due. In each year while the Bonds, or any ofthem, are
outstanding and unpaid, there shall be assessed, levied and collected, at the same time and in the
same manner as other taxes in the County are assessed, levied and collected, a tax upon all taxable
property within the County, over and above all other taxes, authorized or limited by law and
without limitation as to rate or amount, sufficient to pay when due the principal of and premium,
if any, and interest on the Bonds to the extent other funds of the County are not lawfully availatte
and appropriated for such purpose.
SECTION 8. Form of Bonds. The Series 1999A Bonds shall be in substantially
the form set forth in the resolution adoptedby this Board on January 14, 1998. The Series 1999B
Bonds shall be in substantially the form set forth in Exhibit A with such necessary or appropriate
variations, omissions and insertions as are incidental to their numbers, interest rates and maturities
or as are otherwise permitted or required by law or this resolution.
SECTION 9. Preparation and Distribution of Preliminary Official Statement and
Preparation, Execution and Delivery of Official Statement; Preliminary Official Statement
"Deemed Final" for Purposes of Securities and Exchange Commission Rule 15c2-12. (a) The
County Administrator and other appropriate officials and employees of the County are hereby
authorized and directed to prepare and distribute, or cause to be prepared and distributed, to
prospective purchasers of the Bonds a Preliminary Official Statement relating to the Bonds, such
Preliminary Official Statement to be in substantially the form presented to and filed with the
minutes of the meeting at which this resolution is being adopted. All actions taken by the officials,
employees, agents and attorneys of the County with respect to the preparation and distribution of
such Preliminary Official Statement prior to the date hereof are hereby ratified and confirmed.
(b) The County Administrator and other appropriate officials and employees of
the County are hereby authorized and directed to prepare, or to cause to be prepared, a final
Official Statement relating to the Bonds, such final Official Statement to be in substantially the
form of the Preliminary Official Statement with the completion therein of the information with
respect to the interest rates to be borne by the Bonds as specified by the successful bidder for the
Bonds and other definitive details of the Bonds determined upon the sale of the Bonds to the
successful bidder therefor.
(c) The County Administrator is hereby authorized to execute and deliver to the
representative of the purchasers of the Bonds the final Official Statement relating to the Bonds in
accordance with the provisions of the Detailed Notice of Sale relating to the Bonds.
(d) The Preliminary Official Statement shall be "deemed final" as of its date for
purposes of Rule 15c2-12 promulgated by the Securities and Exchange Commission pursuant to
the Securities Exchange Act of 1934 ("Rule 15c2-12") except for the omission of information
permitted to be omitted by Rule 15c2-12. The County Administrator is hereby authorized to
execute and deliver to the representative of the purchasers of the Bonds a certificate dated the dale
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308891.2 020696 RES
of the Preliminary Official Statement stating that the Preliminary Official Statement is deemed final
by the County for purposes of Rule 15c2-12 as of its date.
SECTION 10. Sale of Bonds. (a) There is hereby delegated to the County
Administrator authority, without further action by the Board of Supervisors, to sell the Bonds
authorized for issuance under this resolution in accordance with the provisions hereof at
competitive sale at not less than the principal amount thereof, plus accrued interest thereon from
their date to the date of delivery thereof and payment therefor, and on such other terms and
conditions as shall be provided in the Notice of Sale relating to the Bonds. The County
Administrator is hereby authorized to cause to be published and distributed a Notice of Sale of tie
Bonds of each series in such form and containing such terms and conditions as he may deem
advisable, subject to the provisions hereof. In lieu of publishing the full text of the Notice of Sal:
of the Bonds in accordance with the provisions of the immediately preceding sentence, the County
Administrator is hereby authorized cause a Summary Notice of Sale of lhe Bonds in such form as
the County Administrator shall approve to be published in The Bond Buyer on a date selected by
the County Administrator and is hereby further authorized to cause to be prepared and distributed
a Detailed Notice of Sale and an Official Proposal Form relating to the Bonds of each series, suzh
Detailed Notice of Sale and Official Proposal Form to be in substantially the forms thereof set
forth in Appendix D to the form of the Preliminary Official Statement presented to the meeting
at which this resolution is being adopted.
(b) The County Administrator is hereby authorized to receive proposals for the
purchase of the Bonds and, without further action by the Board of Supervisors, to accept the
proposal offering to purchase the Bonds at the lowest true interest cost to the County, computed
in accordance with the provisions of the Detailed Notice of Sale; provided (i) that such proposal
is accompanied by a certified or bank cashier's check in the amount specified in the Detailed
Notice of Sale payable to the order of the "County of Chesterfield, Virginia", or inlieu thereof
a surety bond meeting the conditions specified in the Detailed Notice of Sale, and is otherwise in
conformity with the Detailed Notice of Sale; (ii) that the true interest cost to the County as
specified in such proposal is not in excess of seven and one-half percent (7 1,5 %); and (iii) the
redemption premium payable upon the redemption of the Bonds shall not eXCeed five percent (5 %)
of the principal amount thereof. The County Administrator is hereby further authorized to
determine, or to modify the provisions of this resolution with respect to, the dated date of the
Bonds, the interest payment dates for the Bonds, the dates on which the Bonds shall mature, the
principal amount of the Bonds maturing on each such maturity date and the redemption provisions
applicable to the Bonds and to fix the rates of interest to be borne by the Bonds of each maturity
as specified in the proposal accepted by him in accordance with the immediately preceding
sentence.
(c) The County Administrator is hereby further authorized lo execute and deliver
to the purchasers of the Bonds authorized for issuance under this resolution a Continuing
Disclosure Certificate evidencing the County's undertaking, to comply with the continuing
disclosure requirements of Paragraph (b)(5) of such Rule 15c2-12 to the extent applicable to the
Bonds, such Continuing Disclosure Certificate to be in substantially the form set forth in Appendix
C to the form of the Preliminary Official Statement presented to the meeting at which this
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308891.2 020696 RES
resolution is adopted, together with such changes as shall be approved by the County
Administrator upon the advice of counsel (including the County Attorney or Bond Counsel to the
County), such approval to be conclusively evidenced by his execution of such Continuing
Disclosure Certificate. The County Administrator, the Director of Accounting and the County
Attorney are hereby authorized to execute and deliver to the purchasers of the Bonds of each series
one or more certificates in the forms provided for in the Official Statement relating to the Bonds.
SECTION 11. Authorization to Enter into Escrow Deposit Agreement and to
Appoint an Escrow Agent and to Designate the Refunded Bonds for Redemption. (a) The County
Administrator or any Deputy County Administrator is hereby authorized to enter into a Escrow
Deposit Agreement in the form customarily entered into by the County in connection with advance
refunding transactions providing for the redemption of the Refunded Bonds (tie "Escrow Deposit
Agreement") and to appoint an Escrow Agent to serve under the Escrow Deposit Agreement.
(b) The County Administrator or any Deputy County Administrator is hereby
authorized to execute, on behalf of the County, subscriptions or purchase agreements for the
securities to be purchased by the Escrow Agent from moneys deposited in the Escrow Deposit
Fund created and established under the Escrow Deposit Agreement. Such securities so purcl~sed
shall be held by the Escrow Agent under and in accordance with the provisions of the Escrow
Deposit Agreement.
(c) Subject to the sale and receipt of the proceeds of the Bonds, the County
Administrator or any Deputy County Administrator is hereby authorized to designate the Refunded
Bonds for redemption on such date or dates as they shall determine and are hereby further
authorized to direct the Escrow Agent to cause notices of the redemption of the Refunded Bonds
on such date or dates to be given in accordance with the provisions of the proceedings authorizing
the issuance of the Refunded Bonds.
SECTION 12. Filing of This Resolution. The County Attorney is hereby
authorized and directed to file a copy of this resolution, certified by the Clerk of the Board of
Supervisors to be a true and correct copy hereof, with the Circuit Court of the County of
Chesterfield.
SECTION 13. Invalidity of Sections, Paragraphs, Clauses or Provisions. If any
section, paragraph, clause or provisionof this resolution shall be held invalid or unenforceable for
any reason, the invalidity or unenforceability of such section, paragraph, clause or provision sl~ll
not affect any of the remaining portions of this resolution.
SECTION 14. Headings of Sections. The headings of the sections of this
resolution shall be solely for convenience of reference and shall not affect the meaning,
construction, interpretation or effect of such sections or of this resolution.
SECTION 15. Effective Date. This resolution shall take effect upon its adoption.
Date of Filing With the Circuit Court of the
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308891.2 020696 RES
County of Chesterfield, Virginia: January __, 1999
-9-
308891.2 020696 RES
EXHIBIT A
UNITED STATES OF AMERICA
COMMONWEALTH OF VIRGINIA
COUNTY OF CHESTERFIELD
GENERAL OBLIGATION PUBLIC IMPROVEMENT REFUNDING BOND
SERIES B OF 1999
REGISTERED REGISTERED
No. R-99B- $
INTEREST RATE: MATURITY DATE: DATE OF BOND: CUSIP NO.:
,199 166393
REGISTERED OWNER: CEDE & CO.
PRINCIPAL AMOUNT:
The County of Chesterfield (hereinafter referred to as the "County"), a political
subdivision of the Commonwealth of Virginia, for value received, hereby promises to pay to the
Registered Owner (named above), or registered assigns, on the Maturity Date (specified above),
unless this Bond shall have been duly called for previous redemption and payment of the
redemption price shall have been duly made or provided for, the Principal Amount (specified
above), and to pay interest on such Principal Amount on , __ and semiannually on
each __ and thereafter from the date hereof or from the interest payment date
next preceding the date of authentication hereof to which interest shall have been paid, unless such
date of authentication is an interest payment date, in which case from such interest payment date
if interest has been paid to such date, or unless such date of authentication is within the period
from the sixteenth (16th) day to the last day of the calendar month next preceding the following
interest payment date, in which case from such interest payment date if interest has been paid to
such date, until the payment of such Principal Amount (each such date is hereinafter referred to
as an interest payment date) at the Interest Rate (specified above) per annum, by check mailed by
the Registrar hereinafter mentioned to the Registered Owner in whose name this Bond is registered
on the books of registry kept and maintained by the Registrar, as of the close of business on the
fifteenth (15th) day (whether or not a business day) of the calendar month next preceding each
interest payment date. Interest on this Bond shall be calculated on the basis of a 360-day year
consisting of twelve 30-day months.
The principal of this Bond is payable upon presentation and surrender hereof at tie
office of the County Treasurer of the County in Chesterfield, Virginia (the "Registrar"). The
principal of and interest on this Bond are payable in such coin or curremy of the United States of
America as at the respective dates of payment is legal tender for public and private debts.
A-1
308891.2 020696 RES
This Bond is one of a duly authorized issue of Bonds (herein referred to as the
"Bonds") of the aggregate principal amount of Dollars
($ ) of like date and tenor herewith, except for number, denomination, interest rate,
maturity and redemption provisions, and is issued for the purpose of refunding in advance of their
stated maturities certain previously issued general obligation bonds of the County, under and
pursuant to and in full compliance with the Constitution and statutes of the Commonwealth of
Virginia, including Chapter 26 of Title 15.2 of the Code of Virginia, 1950 (the same being the
Public Finance Act of 1991), and a resolution duly adopted by the Board of Supervisors of the
County under such Public Finance Act of 1991 on January 13, 1999.
The Bonds of the issue of which this Bond is one maturing on and after __,
, __ (or portions thereof in installments of $5,000) shall be subject to redemption atthe option
of the County prior to their stated maturities on or after .... in whole or in part at any
time, in such order as may be determined by the County (except that if at any time less than all
of the Bonds of a given maturity are called for redemption, the particular Bonds or portions
thereof to be redeemed shall be selected by the Registrar by lot), at a redemption price equal to
the principal amount thereof, together with the interest accrued on such prindpal amount thereof,
together with the interest accrued them to the date fixed for the redemption thereof.
If this Bond is redeemable and this Bond (or any portion of the principal amount
hereof in installments of $5,000) shall be called for redemption, notice of the redemption hereof,
specifying the date, number and maturity of this Bond, the date and place or places fixed for its
redemption, and if less than the entire principal amount of this Bond is to be redeemed, that this
Bond must be surrendered in exchange for the principal amount hereof to be redeemed and the
issuance of a new Bond equaling in principal amount that portion of the principal amount hereof
not to be redeemed, shall be mailed not less than thirty (30) days prior to the date fixed for
redemption by first class mail, postage prepaid, to the Registered Owner of this Bond at his
address as it appears on the books of registry kept by the Registrar for the Bonds The Registrar
shall not be required to exchange or transfer this Bond later than the close of business on the forty-
fifth (45th) next day preceding the date fixed for redemption of this Bond or any portion hereof.
If notice of redemption of this Bond shall have been given as aforesaid, and payment of the
principal amount of this Bond (or the portion of the principal amount hereof to be redeemed) and
of the accrued interest payable upon such redemption shall have been duly made or provided for,
interest hereon (or on the portion of the principal amount hereof to be redeemed) shall cease to
accrue from and after the date so specified for redemption.
Subject to the limitations and upon payment of the charges, if any, provided in the
proceedings authorizing the Bonds of the series of which this Bond is one, this Bond may be
exchanged at the principal office of the Registrar for a like aggregate principal amount of Bonds
of the series of which this Bond is one, of other authorized principal amountsof the same interest
rate and maturity. This Bond is transferable by the Registered Owner hereof, in person or by his
attorney duly authorized in writing, at the principal office of the Registrar but only in the manner,
subject to the limitations and upon payment of the charges, if any, provided in the proceedings
authorizing the Bonds of the series of which this Bond is one, and upon the surrender hereof for
cancellation. Upon such transfer, a new Bond or Bonds of the series of which this Bond is one,
A-2
308891.2 020696 RES
of authorized denominations and of the same aggregate principal amount, will be issued to the
transferee in exchange herefor.
The full faith and credit of the County are irrevocably pledged to the punctual
payment of the principal of and interest on this Bond as the same become due. In each year whil~
this Bond is outstanding and unpaid, there shall be assessed, levied and collected, at the same tine
and in the same manner as other taxes in the County are assessed, levied and collected, a tax upon
all taxable property within the County, over and above all other taxes, authorized or limited by
law and without limitation as to rate or amount, sufficient to pay when due the principal of and
interest on this Bond to the extent other funds of the County are not lawfully available and
appropriated for such purpose.
This Bond shall not be valid or obligatory unless the certificate of authentication
hereon shall have been manually signed by or on behalf of the Registrar.
It is hereby certified, recited and declared that all acts, conditions and things
required to have happened, to exist and to have been performed precedent to and in the issuance
of this Bond and the series of which it is one, do exist, have happened and have been performed
in regular and due time, form and manner as required by law, and that this Bond and the Bonds
of the series of which this Bond is one do not exceed any constitutional or statutory limitation of
indebtedness.
IN WITNESS WHEREOF, the County, by its Board of Supervisors, has caused this
Bond to be executed by the manual or facsimile signature of the Chairman of such Board; a
facsimile of the corporate seal of such Board to be imprinted hereon, attested by the facsimile
signature of the Clerk of such Board; and this Bond to be dated ,
[SEAL]
Attest:
Clerk of the Board of
Supervisors
Chairman of the Board of
Supervisors
A-3
308891.2 020696 RES
proceedings.
CERTIFICATE OF AUTHENTICATION
This Bond is one of the Bonds delivered pursuant to the within-mentioned
Date of Authentication:
County Treasurer, as Registrar
unto
ASSIGNMENT
For value received, the undersigned hereby sell(s),
assign(s) and transfer(s)
(Please print or type name and address, including postal zip code, of transferee)
PLEASE INSERT SOCIAL SECURITY
OR OTHER TAX IDENTIFYING NUMBER
OF TRANSFEREE:
the within Bond and all rights thereunder, and hereby irrevocably constitutes and appoints
,attorney, to transfer such Bond on the books kept
for the registration thereof, with full power of substitution in the premises.
Dated:
Signature(s) Guaranteed
NOTICE: Signature(s) must be
guaranteed by a member firm of
The New York Stock Exchange,
Inc. or a commercial bank or
trust company.
(Signature(s) of Registered
Owner)
NOTICE: The signature(s) above
must correspond with the name
of the Registered Owner as it
appears on the front of this
Bond in every particular,
without alteration or enlarge-
ment or any change whatsoever.
A-4
308891.2 020696 RES
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page I of
Meeting Date: January 13, 1999
Item Number: ~It. ~. I ~o.
Subject:
Transfer $500 of Three Cent Road Funds to the Chesterfield Juvenile and Domestic
Relations Court Citizens Advisory Council
County_ Administrator's Comments:
County Administrator:
Board Action Requested:
Transfer $500 in Three Cent Road Funds to the Chesterfield Juvenile and Domestic Relations Court
Citizens Advisory Council
Summary of Information:
The Chesterfield Juvenile and Domestic Relations Court Citizens Advisory Council
("Chesterfield Advisory Council") has requested a $500 donation from the County's Three Cent
Road Fund (i.e., $100 from each district's account) to support its upcoming educational programs.
The Chesterfield Advisory Council was created in 1997, pursuant to §16.1-240 of the Code of
Y_2rgiaia. Under state law, local juvenile court advisory boards may be established to advise,
confer, and consult with the locality's juvenile and domestic relations court on all matters affecting
the workings of the court and all laws relating to children, their care and protection, and to
domestic relation issues such as divorce and spousal abuse. Members of the Chesterfield Citizens
Advisory Council were appointed by the Board and the Juvenile Court. Under state law and the
local councils receive some of their funding from the State Department of Juvenile Justice.
The Chesterfield Advisory Council is requesting the $500 in Three Cent Road Funds to
support public educational programs which will explain the workings of the Juvenile Court. The
Chesterfield Advisory Council is planning a Town Hall Meeting in order to interact with the
general public about Juvenile Court issues. Since local juvenile court citizens advisory councils
are government entities created by state law, the Board may donate County funds to the
Chesterfield Advisory Council.
Preparer:
Rebecca T. Dickson
Attachments: [] Yes · No
Title: Director, Budget & Management
1205:43413.1
I#
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 2 of 2
Summary of Information:
The balance in the Bermuda Three Cent Road Fund account is $15,537; use of $100 will
leave a balance of $15,438. The balance in the Clover Hill Three Cent Road Fund account is
$41,147; use of $100 will leave a balance of $41,047. The balance in the Dale Three Cent Road
Fund account is $36,324; use of $I00 will leave a balance of $36,224. The balance in the
Matoaca Three Cent Road Fund account is $14,999; use of $100 will leave a balance of $14,899.
The balance in the Midlothian Three Cent Road Fund account is $32,639; use of $100 will leave
a balance of $32,539.
12o5:43413.1
THREE CENT ROAD FUND
APPLICATION
This application must be completed and signed before the County can consider
a request for funding with Three Cent Road Funds. Completing and signing this form
does not mean that you will receive funding or that the County can legally consider
your request. Virginia law places substantial restrictions on the authority of the
County to give public funds, such as Three Cent Road Funds, to private persons or
organizations and these restrictions may preclude the County's Board of Supervisors
from even considering your request.
What is the name of the applicant (person
or organization) making this funding
request?
Chesterfield Juvenile and Domestic
Relations District Court Citizens
Advisory Counsel
If an organization is the applicant, what is
the nature and purpose of the organization?
(Also attach organization's most recent
articles of incorporation and/or bylaws to
application.)
What is the amount of funding you are
seeking?
each Board of Supervisors member.
Describe in detail the funding request and
how the money, if approved, will be spent.
Court and to facilitate interaction between the Court and the public
by a Town Hall Meeting.
Is any County Department involved in the
project, event or program for which
you are seeking funds?
Chesterfield County Juvenile
and Domestic Relations Court
If this request for funding will not fully fund
your activity or program, what other
individuals or organizations will provide
the remainder of the funding?
W~ arq ~n tb~ pwn~ of ~k~ng
donations from various members
of the business community.
0407:23380.1
Page 2
If applicant is an organization, answer the
following:
Is the organization a corporation?
Is the organization non-profit?
Is the organization tax-exempt?
Yes No ×
Yes × No
Yes × No
What is the address of the applicant
' ,h,s funding request?
making * ~
What is the telephone number, fax number,
e-mail address of the applicant?
Travis R. Williams. Esquire
Daniels & Morgan
4401 West Hundred Road
P.O. Box 580
· Chester, VA 23831-0580
748-98Q3
796-2706
Signature of applicant. If you are signing on
behalf of'~n organiza~on you must be the
presider~t, )vice-presid/e~t, chairman or vice-
chairm~~\~
sig'haZu~^~
Chairman
Title (if signing on behalf of an organization)
Travis R. Williams
Printed Name
0407:23380.1
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page ~ of ~
Meetin~ Date: Janua~ 13, 1999
Item Number: ll.A.
Report On:
Developer Water and Sewer Contracts
Backeround:
The Board of Supervisors has authorized the County Administrator to
execute water and/or sewer contracts between the County and the
Developer where there are no County funds involved.
The report is submitted to the Board members as information.
Summary of Information:
The following water and sewer contracts were executed by the County
Administrator:
Contract Number:
Project Name:
Developer:
Contractor:
Contract Amount:
District:
96-0036
Sikh Gurudwara Temple
Sikh Association of Central Virginia Inc.
William M. Harmon Contractors
Water Improvements -
Wastewater Improvements -
$22,880.00
$30,751.00
Dale
Prepared By:
County Admi, n!strator:
Attachments:
Yes No ....
O77
Agenda Item
January 13, 1999
Page 2
Contract Number:
Project Name:
Developer:
Contractor:
Contract Amount:
District:
98-0212
Woolridge Road Utility Crossings
Glen Roy Corporation and
The Tuckahoe Cardinal Corporation
Piedmont Construction Company, Inc.
Water Improvements -
Wastewater Improvements -
Midlothian
$12,740.00
$16,376.00
Contract Number:
Project Name:
Developer:
Contractor:
Contract Amount:
District:
98-0315
Bayhill Pointe, Section 6
Bayhill Development Corporation
Bookman Construction Company
Water Improvements -
Wastewater Improvements -
Matoaca
$44,450.00
$54,295.00
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of I
Meeting Date: January 13, 1999
Item Number: ll.B.
Subject:
Status of General Fund Balance,
District Road and Street Light
Reserve for Future Capital
Funds, and Lease Purchases
Projects,
County Administrator's Comments:
County Administrator:
Board Action Requested:
Summary of Information'
Preparer:
Attachments:
Yes r---] No
County Administrator
BOARD
MEETING
DATE
07/01/98
10/28/98
10/28/98
10/28/98
10/28/98
CHESTERFIELD COUNTY
GENERAL FUND BALANCE
December 22, 1998
DESCRIPTION
FY99 Actual Beginning Fund Balance
Designation of FY98 expenditure savings
to address County Unified Pay Plan in
future years
Reappropriation of FY98 expenditure
savings to the Fire Department for use in
FY99
Designate net school FY98 expenditure
savings for school uses
Reappropriation of FY98 County
expenditure savings for Unified Pay Plan
in FY99
AMOUNT
(1,885,893)
(141,300)
(2,092,918)
(700,000)
BALANCE
$33,760,968
$31,875,075
$31,733,775
$29,640,857
$28,940,857
OSO
Board
Meeting
Date
CHESTERFIELD COUNTY
RESERVE FOR FUTURE CAPITAL PROIEt; fS
TRADITIONALLY FUNDED BY DEBT
December 22, 1998
Description
Amount
FOR FISCAL YEAR '99 BEGINNING JULY 1, 1998
4/8/98
FY99 Budgeted Addition
8,150,000
4/8/98
FY99 Capital Projects
(5,918,800)
6/24/98
Transfer for Clover Hill Sports Complex,
Phase II acceleration of soccer fields,
baseball fields, and parking
(460,000)
7/29/98
File tracking system in Clerk of Circuit
Court's office
(5o,ooo)
8/20/98
Designation for potential reduction in
grant funds for the Henricus Land purchase
(230,000)
10/14/98
Transfer for construction of Phase II of Public
Safety Training Center at Enon
(7o,000)
10/28/98
Transfer funds for County match of DCJS
grant for Criminal History Record System
Improvement to provide video arraignment
capabilities. (contingent upon grant approval)
(74,977)
11/12/98
Transfer funds to the Chesterfield Historical
Society for museum improvements for the
County's 250th anniversary
(38,000)
11/24/98
Transfer funds to County Capital Projects to
fund construction of soccer field lighting at
Manchester Middle School
(50,ooo)
11/24/98
Transfer funds to cover costs of security
system for Information Systems Technology.
(115,oo0)
Balance
8,411,790
2,492,990
2,032,990
1,982,990
1,752,990
1,682,990
1,608,013
1,570,013
1,520,013
1,405,013
081
Board
Meeting
Date
12/16/98
CHESTERFIELD COUNTY
RESERVE FOR FUTURE CAPITAL PROJEC rS
TRADITIONALLY FUNDED BY DEBT
December 22, 1998
Description
Designation for FY2000 road projects local match:
Walton Park Sidewalk
Point of Rocks Road Bike Trail, P~:ase I
Centre Street Streetlight
Cogbill Road Sidewalk
Salem Church Road Sidewalk
Amount
(52,800)
(48,000)
(8,ooo)
(26,000)
(15,2oo)
Balance
1,255,013
O83
Prepared by
Ac, counting Department
Dec, ember 31, 1998
Da~e
Began
12/88
* 12/93
09/96
SCHEDULE OF CAPITALIZED LEASE PURCHASES
D~soription
APPROVED AND EXECUTED
Original Date
Amount Ends
Airport State Police
Hangar Additions $128,800
County Warehouse 331,200
Total 460,000
Real Property Lease/
Purchase
School Teclmioal Center Printing Press
12/00
Outstanding
Balance
12/31/98
$ 29,745
76,486
106,231
17,510,000 12/01 6,990,000
80,649 11/99 23,019
TOT~ ~PRO~D
AND E~C~ED
$18.050.64~9
$7., 119,250
PENDING EXECUTION
Building Construction, Expansion and Renovation - Certificates of Participation - $26.8 million
Approved August 27, 1997
*Second Refunding of Certifioates of Participation, Series 1985
084
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: January 13, 1999
Item Number: 11.C.
Subject:
Roads Accepted into the State Secondary System
County Administrator's Comments:
County Administrator:
Board Action Requested:
Summary of Information:
Preparer:
/T~a~mm~y. Haskins
Attachments:
Yes [~ No
Title:
Clerk to the Board
0~5
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meetin[ Date: January 13, 1999
Item Number: 15.B.
Subject:
Resolution Recognizing Mrs. Constance S. Sorrell -
Virginia Department of Transportation
County Administrator's Comments:
County Administrator:
Board Action Requested: Adopt a resolution of appreciation for Mrs. Sorrell.
Summary. of information:
The Board has requested a resolution recognizing Mrs. Constance S. Sorrell, Richmond District Administrator
for the Virginia Department of Transportation (VDOT), who has been promoted to Assistant Commissioner for
Administration.
Recommendation: It is recommended that the Board adopt the attached resolution expressing
appreciation for Mrs. Sorrell's service to Chesterfield County.
Preparer: -'ir~. ~", /~c~, ~-ct~' Title:
'R.j./l~cC;acken b
Agen371
Director of Transportation
Attachments:
Yes ~ No
WHEREAS, Mrs. Constance S. Sorrell began her public service career as a Research Analyst with the Virginia
Division of Legislative Services, and in 1979 was appointed to the position of Section Manager in the Virginia
Department of Planning and Budget; and
WHEREAS, Mrs. Sorrell began her career with the Virginia Department of Transportation (VDOT) in 1982 as a
Senior Management Analyst in the Management Services Division, and in 1984 was promoted to Assistant
Division Administrator and Division Administrator one year later; and
WHEREAS, in August 1989, Mrs. Sorrell was again promoted by VDOT to the position of District
Administrator of the Richmond District; and
WHEREAS, under Mrs. Sorrell's leadership, major improvements to Chesterfield's transportation network have
been accomplished; and
WHEREAS, these accomplishments included, among other things, the construction of Route 288 and the
Interstate 95/Walthall Interchange; the widening of Route 10, Route 360, Chippenham Parkway, Courthouse
Road and Lucks Lane; the reconstruction of Qualla Road, Hopkins Road and Bailey Bridge Road; and the
completion of several beautification projects throughout the County; and
WHEREAS, Mrs. Sorrell has conducted the business of the Virginia Department of Transportation in a
professional, efficient and effective manner; and
WHEREAS, the Board of Supervisors has enjoyed an excellent working relationship with Mrs. Sorrell; and
WHEREAS, Mrs. Sorrell has recently been promoted to the position of Assistant Commissioner for
Administration with VDOT.
NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors hereby expresses
its sincere appreciation to Mrs. Constance S. Sorrell for her outstanding service to the citizens of Chesterfield
County.
AND, BE IT FURTHER RESOLVED, that the Board extends to Mrs. Sorrell its best wishes for success in her
new position with the Virginia Department of Transportation and looks forward to her continued support for
transportation improvements in Chesterfield County.
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: January 13, 1999
Item Number:
Subject:
Recognizing Mr. Andrew K. Wright, Troop 835, Upon Attaining Rank
of Eagle Scout
County Administrator's Comments:
County Administrator:
Board Action Requested:
Adoption of attached resolution.
Summary of Information:
Staff has received a request for the Board to adopt a resolution
recognizing Mr. Andrew K. Wright, Troop 835, sponsored by Hopewell United
Methodist Church, Upon Attaining Rank of Eagle Scout. He will be present
at the meeting, accompanied by members of his family, to accept the
resolution.
District: Matoaca
Parents : Bob and Sharon
Attachments: Yes ~ No
Title:
Clerk to the Board
RECOGNIZING MR. ANDREW K. WRIGHT UPON HIS
ATTAINING RANK OF EAGLE SCOUT
WHEREAS, the Boy Scouts of America was incorporated by Mr.
William D. Boyce on February 8, 1910; and
WHEREAS, the Boy Scouts of America was founded to promote
citizenship training, personal development, and fitness of
individuals; and
WHEREAS, after earning at least twenty-one merit badges in a
wide variety of fields, serving in a leadership position in a
troop, carrying out a service project beneficial to his community,
being active in the troop, demonstrating Scout spirit, and living
up to the Scout Oath and Law; and
WHEREAS, Mr. Andrew K. Wright, Troop 835, sponsored by
Hopewell United Methodist Church, has accomplished those high
standards of commitment and has reached the long-sought goal of
Eagle Scout which is received by less than two percent of those
individuals entering the Scouting movement; and
WHEREAS, growing through his experiences in Scouting, learning
the lessons of responsible citizenship, and priding himself on the
great accomplishments of his Country, Andrew is indeed a member of
a new generation of prepared young citizens of whom we can all be
very proud.
NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County
Board of Supervisors hereby extends its congratulations to Mr.
Andrew K. Wright and acknowledges the good fortune of the County to
have such an outstanding young man as one of its citizens.
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: January. 13, 1999
Item Number: 16.A.
Subject:
Public Hearing to Consider an Inducement Grant of $185,000 to a Foreign Company to Assist in the
Acquisition of 14 Acres in the Appomattox Industrial Center
County Administrator's Comments:
County Administrator: ~~9
Board Action Requested:
Recommend approval of inducement grant
Summary of Information:
A foreign manufacturing company has expressed a desire to locate a manufacturing facility in Chesterfield
County. The company manufactures dry film photoresist products which are used for the image transfer in
the manufacturing of priated circuit boards. It has identified a 14-acre site in the Appomattox Industrial
Center and has requested the County to assist in acquiring that site. The company plans to invest $35 million
in a new manufacturing facility. The County's Economic Development Department has tentatively agreed to
provide a $185,000 inducement grant to be used by the company at closing on the acquisition of the
property. The company has agreed to refund the grant if it fails to meet their investment commitments. Staff
believes the value of improvements on the site will generate $185,000 worth of tax revenue for the County
over a three year period and that the new facility will create 60 new jobs in the County.
Staff recommends entering into the grant agreement.
Agigj2/erk
Preparer: ~!
/ /Gary 1~/
Attachments: ~'] Yes I No
Title:
Director, Economic Development
· P. O, Box 85333
A'~ Affiliate of Media General Richmond, Virginia 23293-0001
(804) 649-6000
Advertising Affidavit
(This is not a bill, please pay from invoice)
CHESTER Z co. BO. supv
BOARD OF SUPERVISORS
P 0 BOX 40
CHESTERFI ELD VA
23832
220806
ol/o6/99
01/06/99 121 TAKE NOTICE TAKE NOTICE THAT THE BOARD O 1 x 20
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HERE
Richmond Newspapers, Inc.
Publisher of
THE RICHMOND TIMES-DISPATCH
This is to certify that the attached MEETINGS - COMING EVENTS
was published by Richmond NewSpapers, Inc., in the City
of Richmond, State of Virginia, on the following dates:
01/06/99
The first insertion being given
Sworn to and subscribed before
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City of RiChmond
MY Commission expires __03/31/01
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of ~
Meeting Date: January 13, 1999
Item Number: 16.g.
Subject:
Public Hearing to Consider Conveyance of a Parcel in the Airport Industrial Park (Airpark) and to
Authorize the County Administrator to Execute the COntract Documents.
County Administrator's Comments:
County Administrator:
Board Action Requested:
Staff recommends the Board of Supervisors convey a parcel to Landmark Company of Virginia
for a potential build-to-suit opportunity or a speculative building opportunity. Staff also
recommends authorizing the County Administrator to execute the contract documents.
Summary of Information:
The Landmark Company of Virginia currently operates the Chesterfield Business Center, a highly
successful office/manufacturing complex within the Airpark. This owner has tenants who wish
to expand within the Airpark. The Landmark Company of Virginia proposes to develop a $1.5
million building for these companies. Economic Development proposes to sell the Landmark
Company 3.66+/- acres at 7610 Whitepine Road (to be determined by survey) at $50,000/acre
exclusive of any wetlands.
AGIgj3/erk
/~ ry McL/are~n'
Title: Director
I
Attachments: Yes~ No I # 2~.,,
The Landmark Company of Virginia Site
Property Description
All that certain tract or parcel of land containing 16.098 [] acres, located in the Dale Magisterial
District of Chesterfield County, Virginia at the Chesterfield Airport Industrial Park, which parcel
fronts approximately 800 t~. on Whitepine Road, and continuing approximately 475 ft. on the vacated
portion of Whitepine Road, and is bordered on the southeast by property owned by Sealeze
Corporation, on the northeast by the Airport and on the northwest by a line drawn from the Airport
property to vacated Whitepine Road, and is shown on the attached plat.
AGI5D2/jal
A~filiate of Media General'
Richmond, Virginia 23293-0001
(804) 649-6000
Advertising Affidavit
{This is not a bill, please pay from invoice)
CHESTERFIELD CO.BO.SUPV
ATTN FAITH DAVIS
BOARD OF SUPERVISORS
P O BOX 40
CHESTERFIELD VA
23832
220806
01/06/99
01/06/99
121 TAKE NOTICE TAKE NOTICE
THAT THE BOARD 0
1
x 20
92.20
HERE
Richmond Newspapers, Inc.
Publisher of
THE RICHMOND TIMES-DISPATCH
This is to certify that the attached MEETINGS - COMING EVENTS
was published by Richmond Newspapers, Inc., in the City
of Richmond, State of Virginia, on the following dates:
01/06/99
The first insertion being given .... 01/06/99
Sworn to and subscribed before
~r~e~ this... ~7I
State ~f 9irg;b~ Notary Public
City of Richmond
My Commission expires 03/3 ~/01
THiS iS NOT
A BILL, PLEASE PAY FROM
iNVOICE,
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 2
Meetin~ Date: January 13, 1999
Item Number: 16. ¢.
Subject:
Public Hearing for the Appropriation of Funds and Authorization to Enter Agreement for the
Route 360 Design Project
County. Administrator's Comments:
County Administrator:
Board Action Requested: A public hearing is scheduled to consider the appropriation of $700,000 in
anticipated VDOT reimbursements for the Route 360 (Swift Creek through Winterpock Road) design project.
Summary. of Information: The Board's priority list of highway projects presented at VDOT's allocation
heatings last spring included the widening of Route 360 from Swift Creek through Winterpock Road. VDOT
has now included $500,000 in their six year plan for the project and has agreed to allow the County to assume
responsibility for the design for the project.
If the County assumes the responsibility for the project, a VDOT/County design/right-of-way agreement, similar
to those the County has executed in the past, will be necessary. Under the terms of the agreement, the County
will perform the various activities and be reimbursed by VDOT. Staff anticipates that VDOT will request design
modifications during the design phase of this project which will increase the overall cost of the design contract.
The County's contract with VDOT will permit County staffto authorize these design modifications. Additional
reimbursement from VDOT to pay for any additional engineering work will need to be appropriated by the
Board. Staffwill bring any such additional appropriation requests back to the Board for its approval.
(Continued on next page)
Preparer:
]{.~i McCracken Title:
Agen372
Attachments: Yes [~ No
Director of Transportation
#
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 2 of 2
Recommendation: Staff recommends the Board take the following actions:
1) appropriate $700,000 in anticipated VDOT reimbursements for the project, and
2) authorize the Administrator to enter into the necessary VDOT/County/Consultant design/right-of-way
acquisition agreement, acceptable to the County Attorney.
District: Matoaca and Clover Hill
ROUTE 360 PRO'JECT
J
12/3/98
PROJECT LIMITS
S
· " 096
P. O. Box 85333
An Affiliate of Media General Richmond, Virginia 23293-0001
(804) 649-6000
Advertising Affidavit
(This is not a bill, please pay from invoice)
CHESTERFIELD CO,BO.SUPV
ATTN FAITH DAVIS
BOARD OF SUPERVISORS
P O BOX 40
CHESTERFIELD VA
23832
220806
01/06/99
01/06/99
121 TAKE NOTICE TAKE NOTICE THAT THE BOARD O
1 x 20
92; 20
HERE
Richmond Newspapers, Inc.
Publisher of
THE RICHMOND TiMES-DiSPATCH
This is to certify that the attached MEETINGS - COMING EVENTS
was published by Richmond Newspapers, Inc., in the City
of Richmond, State of Virginia, on the following dates:
01/06/99
The first insertion being given .... 01/06/99
Sworn to and subscribed before
me this
City of Richmond
My Commission expires 03/31/01
¢ Supervist~_¢j
THIS IS NOT
A BILL, PLEASE PAY FROM INVOICE.
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 1 of 1
AGENDA
Meeting Date: January 13, 1999
Item Number: 16.D.
Subject:
Public Hearing for Zoning Ordinance Amendments Relative to Zoning Administrator's Time Frame
County Admini~trator'~ Comments:
County Administrator:
Board Action Requested:
Public Hearing for Zoning Ordinance Amendments Relative to Zoning Administrator's Time
Frame.
Summary_ of Information:
Planning Commission recommends that the attached ordinances, providing a 90 day limit for
an administrative zoning response, be approved.
The General Assembly amended the State Code to add a requirement that the Zoning
Administrator (the Director of Planning in Chesterfield) respond within 90 days of a request for a
decision or determination on zoning matters unless the person requesting the decision agrees to a
longer time period.
The current zoning ordinance does not set a time period or include any provisions regarding
timing for administrative interpretations of the zoning ordinance and requests on zoning matters.
Typically, these requests are answered within one to seven days at~er receiving the request. However,
this is based on the complexity of the issue and some requests have taken considerably longer to
process. Once a decision is rendered, these types of decisions may be appealed to the BZA.
Since the current ordinance does not have any specific provision outlining the administrative
decision process, staff and the Planning Commission recommended that a new ordinance be created
to deal with administrative decisions and appeals from the BZA and to include the 90 day
requirement. That ordinance is attached (§ 19-19.1) as well as an amended section dealing with
administrative variances to require that the variance decision also be made within 90 days. (§ 19-23)
After reviewing the ordinance again, staff recommends a change to the ordinance to improve its
readability by fixing a mn-on sentence. (highlighted in § 19-19.1(a)) This does not change the
substance of the ordinance. In addition, staffrecommends the Board adopt the highlighted language,
which was discussed with the Planning Commission, but the specific language was not considered by
the Commission. (§ 19-19. l(b)) This language will make the ordinance internally consistent.
Preparer:~~" b~son Title: Director of Planning Thoma '1014:43168.1
Attachments: · Yes [] No #,;' 0197
AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD,
1997, AS AMENDED, BY AMENDING SECTIONS 19-21 AND 19-23, AND ADDING
SECTION 19-19.1 RELATING TO APPEALS TO THE BOARD OF ZONING APPEALS
AND REQUIRING THE PLANNING DIRECTOR TO RESPOND TO REQUESTS FOR
DECISIONS WITHIN 90 DAYS
BE IT ORDAINED by the Board of Supervisors of Chesterfield County:
(1) That Sections 19-21 and 19-23 of the Code of the Count. of Chesterfield, 1997,
as amended' are amended and reenacted to read as follows:
Sec. 19-21. Same--Powers and duties.
The board of zoning appeals shall have the following powers and duties:
tls IYl U VII}Uti lit lit tl~lU It ~ [ItU UUtti U Ui /.Ulllii~ ({.[JJY~tliO bll(lii li~llt IlliU UU~ItlUl-£~ll{ ~
l'llly WlILLUII IItJLI~U kJI ~ t.iYllllt~ VIk/IIILIUIi tJl ~ WlILLUII UIUUI UI LIi~ UIIUCtUI UI
---:-,- -,-- ~: ....... ~-, ..... :.-- ~_ u: ....... ~._, ..... : .... '--"' ........ :~ '- "-- boad'
UpIIHUII
(a)
To hear appeals as provided for in § 19-19,1,
OO0
1014:42685.1 l
12/22/98 9:22 AM
Attachment 1
098
Sec. 19-23. Director of planning; authority to grant administrative variances.
000
(g)
The director of planning shall approve or disapprove an application for an administrative
variance not less than 21 days after the date of notice of the application nor more than 90
days after the application for the variance is received.
000
(2) That Section 19-19.1 is added to Division 2 of Article II of Chapter 19 of the
Code of the Count. qf Chesterfield, 1997, as amended, to read as follows:
Sec, 19-19.1. Administrative Decisions and Appeals to the Board of Zoning Appeals,
The director of planning shall provide a written response to a person who has filed a
request in writing for a decision or determination by the director of planning on zoning
matters within the scope of his authority. The director of planning shall provide the
response within 90 days of the date of the request, unless the requestor has agreed to a
longer time period. This includes interp_ retation requests made pursuant tO SeCtion 19-2,
The director of planning's decision may be appealed pursuant to the provisions of this
section,
Any written notice of a zoning violation or a written order, decision or cletermination of
the director of planning on zoning matters within the scope of his authority dated on
or after July 1, 1993, shall include a statement informing the recipient that he may have a
right to appeal the notice of a zoning violation or a the written order, decision or
determination within 3 0 da_vs in accordance with this section and that the decision item
shall be final and unappealable if not appealed within 30 days after the date of issuance,
The appeal period shall not commence until this statement is eiven.
Except as provided in Article V of this Chapter, an appeal to the board of zoning appeals
may be taken by any person aggrieved or by any officer, department, board or bureau of
the locality from any order, requirement, decision or determination made by the director of
planning on zoning matters within the scope of his authority or an.v other administrative
officer in the administration or enforcement of this chapter,
(d)
An appeal tO the board of zoning appeals shall be taken by filing a notice of appeal
specifying the grounds thereof with the director of planning. The director of planning sh.all
transmit to the board of zoning appeals all the papers constituting the record upon which
the action appealed from was taken,
1014:42685.1 2
12/22/98 9:22 AM
Attachment 1
099
An appeal shall stay all proceedings in furtherance of the action appealed from unless the
director of planning certifies to the board of zoning appeals that by reason of facts stated
in the certificate a stay would in his opinion cause imminent peril to life or property., in
which case proceedings shall not be stayed otherwise than by a restraining order ~anted
by the board of zoning appeals or by a court of record, on application and on notice to the
director of planning and for good cause shown.
Va. Code § 15.2-2286, 15.2-2309, 15.2-2311
(3) That this ordinance shall become effective immediately upon adoption.
1014:42685.1 3
12/22/98 9:22 AM
Attachment 1
100
P. O. Box 85333
Affiliate of Media General" Richmond, Virginia 23293-0001
(804) 649-6000
Advertising Affidavit
(This is not a bill, please pay from invoice)
CHESTERFIELD CO.BO,SUPV
ATTN FAITH DAVIS
BOARD OF SUPERVISORS
P
CHESTERFIELD VA
23832
220806
01/06/99
01/06/99
121
TAKE NOTICE TAKE NOTICE THAT THE BOARD O
1 x 24 216,48
HERE
Richmond Newspapers, Inc.
Publisher of
THE RICHMOND TIMES-DISPATCH
This is to certify that the attached MEETINGS - COMING EVENTS
was published by Richmond Newspapers, Inc,, in the City
of Richmond, State of Virginia, on the following dates:
12/30/98 01/06/99
The first insertion being given ....
Sworn to and subscribed before
me this
b~ate ct wrg~ma
City of Richmond
My Commission expires 03/31/01
12/30/98
THIS IS NOT A BILL, PLEASE PAY FROM INVOICE.
Meeting Date:
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
January 13, 1999
Page 1 of 1
Item Number: 16. E.
Subject:
Public Hearing to Consider Amending the Boundaries of the Jefferson Davis Enterprise Zone Through an
Amended Enterprise Zone Application
County Administrator's Comments:
County Administrator:
Board Action Requested:
Staff recommends amending the boundaries of the Jefferson Davis Enterprise Zone and authorize
Economic Development staff to submit application to expand and reconfigure boundaries for the
Jefferson Davis Enterprise Zone.
Summar~ of Information:
Economic Development and the Community Development Block Grant Office agree that expanding
the Jefferson Davis Enterprise Zone to include properties previously excluded, thus allowing access to
incentives offered by the Enterprise Zone program to more businesses, is beneficial to the County.
Preparer:
Attachments:
Title: Director
Economic Develo
# -., 101
P. O, Box 85333
An Affiliate of Media Genera~ Richmond, Virginia 23293-000
(804) 649-6000
Advertising Affidavit
(This is not a bill, please pay from invoice)
CHESTERFIELD CO. BO, SUPV
ATTN FAITH DAVIS
BOARD OF SUPERVISORS
P OBOX ~0
CHESTERFI ELD VA
23832
220806
Ol/O6/99
121
TAKE NOTICE TAKE NOTICE THAT THE BOARD O
1 x 25
225,50
Richmond Newspapers, Inc.
Publisher of
THE RICHMOND TIMES-DISPATCH
This is to certify that the attached MEETINGS - COMING EVENTS
was published by Richmond NeWspapers, Inc., in the City
of Richmond, State of Virginia, on the following dates:
12/30/98 01/06/99
HERE
The first insertion being given
Sworn to and subscribed before
me this
(-~ Notary Public
State~ of Virginia
City of Richmond
My Commission expires 03/31/01
12/30/98
THIS IS NOT A BILL, PLEASE PAY FROM iNVOICE. THANK YOU
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: January i3, i999 Item Number: 16.F.
Subject: PUBLIC HEARING: Ordinance to Vacate Portions of a 16' Drainage
Easement within Second Branch, Section 2
County_ Administrator's Comments:
County Administrator:
Board Action Requested: Staff recommends that the Board of Supervisors
adopt an ordinance to vacate portions of a 16' drainage easement across
Lots 8, 9, 10, 11 and 12 within Second Branch, Section 2, as shown on the
attached plat.
Summary of Information:
William B. and Gene H. Dural have submitted an application requesting the
vacation of portions of a 16' drainage easement across Lots 8, 9, 10, 11
and 12, within Second Branch, Section 2. A new easement will be dedicated
to replace these portions of drainage easement. This request has been
reviewed by staff and approval is recommended.
District: Matoaca
Preparer: ~-~ 'z-/. ~5~.~
J~hn W. Harm,n
Attachments:
Yes
No
Title:
Riqht of Way Manaqer
~--" VICINITY SKETCH ~
PH:ORDINANCE TO VACaz'F, PORTIONS OF A 16' DRAINAGE EA NT WITHIN SECOND
BRANCH SECTION 2
WILLIAM B AND GENE H DUVAL
103
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Date:lO- ¢-'~
· PLANNERS · ARCHITECTS · ENGINEERS · SURVEYORS ·
50! Branchway Road · Suite 100 · Richmond, Virginia 23238 · 794-0571 · Fa.,< 794-2635
11038 Lakeridge Parkway · Suite I · Ashland, Virginia 23005 · {804) 550-2888 · Fa~ (804) 550-2057
BALZER
104
An Affiliate of Media General ~ P.O. BOX 85333
Richmond, Virginia 23293-0001
(804) 649-6000
Advertising Affidavit
(This is not a bill, please pay from invoice)
CHESTERFILD CO RIGHT WAY
RIGHT OF WAY DEPT
CHESTERFIELD, VA. 23832
IAcCouh~: NUmiI
220686
01/06/99
01/06/99 121 TAKE NOTICE THAT ON JANUARY 13, 1999, AT 1 x 29 261.58
TAKE NOTICE
Th~ on Ja~ua~ 13, 1999, at 7.'00
.m,' or as soon thereafter as ma
e heard, tl~ Board of Supenn
sors of Chesterfield County at it
regular meeting place in the Boa~
Room of (Tnesterfietd County, Vi
ginie, will consid~ the followlr
ordinaace f~ ~:k~tion:
AN ORDINANCE to vacal
10, 11 a,nd 12, as shown on a plat
by Batzer & Associates, Inc.,
dated July 23, 1997, recorded Oc-
tober 7, 1997, in the Clerk's Of-
at Pages 69 and 70.
The complete text o1' the proposed
ordinance a~d conveyance is on
!lie in the office of the Right of
~way Manager in Chesterrm{d
County, Virginia, end may be
examined by all interested parties
aid 5:00 p.rn., Monday throu~l
Friday.
Richmond NewsPapers, Inc.
Publisher of
THE RICHMOND TIMES-DISPATCH
This is to certify that the attached MEETINGS - COMING EVENTS
was published by Richmond Newspapers, Inc., in the City
of Richmond, State of Virginia, on the following dates:
12/30/98 01/06/99
The first insertion being given ....
Sworn to and subscribed before
me this ~ ~ ~
) L5 kJ Notary Public
State of Virginia
City of Richmond
My Commission expires 03/31/01
12/30/98
RECEIWED
1999
UTILITIES DEPT.
RNV SECT.
Supervis~3~J
THIS IS NOT A BILL, PLEASE PAY FROM INVOICE THANK YOU
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: Janaur]z 13, 1999 Item Number: 16.G.
Subject: PUBLIC HEARING: Ordinance to Vacate a Portion of a 16' Drainage
Easement Within Creekwood, Section A
County Administrator's Comments:
County Administrator:
Board Action Requested: Staff recommends that the Board of Supervisors
adopt an ordinance to vacate a portion of a 16' drainage easement across
Lot 13, Block C, within Creekwood, Section A, as shown on the attached
plat; subject to the lot owner granting the County a License for existing
drainage facilities within the easement; and, authorize the County
Administrator to execute the License Agreement.
Summary_ of Information:
Arthur V. Waterman and Pamela A. Waterman have submitted an application
requesting the vacation of a portion of a 16' drainage easement across Lot
13, Block C, in Creekwood, Section A. A License Agreement, approved by the
County Attorney, will be granted to the County by the Watermans for the
existing drainage facilities within the easement. This request has been
reviewed by staff and approval is recommended.
District: Clover Hill
Preparer: ~ -~. ~.~
John W. Harmon
Attachments:
Yes
No
Title:
Riqht of Way Manaqer
VICINITY SKETCH ~
ORDINANCE TO VACATE A PORTION OF A 16' DRAINAGE EASEMENT WITHIN
CREEKWOOD SECTION A
A
I.A S
N BARK OR
rd B~RK CT N
BARK CT $
STt~NO
1.06
I made..an ~' Iield sudsy of the premises shown
hereon; I~ .nprovements known or visible are
shown herebn, that there are no encroachments by
improvements either Irom acljoining premises, or ITem
lubjec! prsmise~ upon Ktjointng premises, other than
NOTE THIS LOT ~S
TO lie IN HUO Fl' I qE
~ AS SHOW~ I ,uo
COMMUNITY PANEL q~MBERS
VACATED
SURVEY OF
C. i .F_E_V W O 3D
CERTIFIED LAND SURVEYOR AND C~SULTANT
67~-B HOPKINS RD. RICH~D VA
Ofli~ 271 47~
107
" P.O. Box 85333
~ An Affiliate of Media General Richmond, Virginia 23293-0001
(804) 649-6000
Advertising Affidavit
(This is not a bill, please pay from invoice)
CHESTERFILD CO RIGHT WAY
RIGHT OF WAY DEPT
CHESTERFIELD, VA. 23832
tAcco'Unt:: NUm,I
220686
Ol/O6/99
01/06/99 121 TAKE NOTICE THAT ON JANUARY 13, 1999, AT 1 x 28 252.56
'i:AKE NOTICE
That on Janua~ 13, 1999, at 7:001
p.m. or as soon thereafter as may [
be heard, ttie Board of Super-I
s~rs of (Tnesmrlietd County at itel
regular meeting place in tfm Board I
Room of Ches[erfietd Ccxmt. L Vir
g nia, witl consider the fofiowin(
ordinance fo~ adoption; '
AN ORDINANCE to vacate a p~3r
tion of a 18! drainage easeme~
· within Cree~w~d Subdivision
plat by J.K, Timmons & As~ooi.
ares. dated Marc~ 4, 1975,
recorded Marc~ 27, 1975, in the
Clerk's Office, Circuit Court, CI,.es-
terfie~d County, Virginia, in Deed
Book 23, at Page 9Z
The complete text of the proposed
ordinance and conveyance is o~
file in tile office of the Rirt of
HERE
Richmond Newspapers, Inc.
Publisher of
THE RICHMOND TIMES-DISPATCH
This is to certify that the attached MEETINGS - COMING
was published by Richmond Newspapers, Inc., in the City
of Richmond, State of Virginia, on the following dates:
12/30/98 01/06/99
EVENTS
The first insertion being given ....
Sworn to and subscribed before
me this /-~-q c~
~ {) t,_..) Notary Public
State bf-Virgmia
City of Richmond
My Commission expires 03/31/01
RECEIVED
......... ~--~.r", ,'" ,"q.
JAN 1 4. 1999
12/30/98
UTILITIES DEPT.
'R/W SECT.
THIS IS NOT A BILL, PLEASE PAY FROM INVOICE. THANK YOU
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page I of 1
Date: January 13, 1999
Item Number: 17.
ect:
Adjournment and Notice of Next Scheduled Meeting of the Board
of Supervisors
Administrator's Comments:
Administrator:
Action Requested:
of Information:
Motion of adjournment and notice of next scheduled meeting on January 27,
1999 at 4:00 p.m.
Preparer: ~/~ ,/'~. '~ ~-~ Ic~.~,~ Title:
Tammy D. Haskins
Attachments:
-~ Yes
No
Clerk to the Board