01-14-1998 Packets
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CHESTERFIELD COUN't-r
BOARD OF SUPERVISORS
AGENDA
Page -.!... oLL
Meeting Date:
January 141 1998
Item Number:
1 A
Subject:
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Election of Chairman and Vice Chairman
County Administrator's Comments:
County Administrator:
c#JI(
BoardAction ReC\uested:
Summary of Information :
The Board/s first order of business is the election of Chairman
and Vice Chairman for 1998. The County Administrator presides
over the meeting until the election of Chairman. Nominations do
not require a second.
Preparer:
..-'"
--~vVt ¡,c~Ì). ~'Q"'f.."-"'- Title:
'L'ammy D. Haskins
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Attachments:
DYes
. No
Acting Clerk to the Board
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Meeting Date:
January 141 1998
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page ~oL..!...
Item Number:
1. B.
Subject:
Consideration of Board Appointments
County Administrator's Comments:
County Administrator:
cA1A
BoardAction ReC\uested:
Summary of Information :
The Chairman will conduct the nominations and appointments of
persons serving on various Boards and Commissions. See attached.
.
Preparer: J~~ìr ì). I~()~ Title: Acting Clerk to the Board
Tammy D. Haskins 1# I
. Yes 002
Attachments: D No
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BOARD APPOINTMENTS
CURRENT
M E M B E R S
TRI-CITIES AREA METROPOLITAN PLANNING ORGANIZATION (CRATER MPO)
Term would be one year beginning January 11 1998 and expiring
December 311 1998.
Mrs. Renny B. Humphrey
METROPOLITAN RICHMOND CONVENTION & VISITORS BUREAU (MRC&VB)
Term would be for one year
December 311 1998. ~
~r~.~~h1:l:;¡; &o~-i¡aE.&~T
(Rules Call for Chief Elected
".
beginning January
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11 1998 and expiring
Official to Serve as Representative)
CAPITAL AREA TRAINING CONSORTIUM
Unspecified Term
Mr. Bradford Hammer
CARPENTER CENTER BOARD OF DIRECTORS
Ex-officio capacity
Mr. J. L. McHale, III
MAYMONT FOUNDATION
Term would be one year beginning January 11 1998 and expiring
December 311 1998.
Mr. Harry Daniel
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CHAIRMANIS APPOINTMENTS
CUR R E N T
M E M B E R S
BUDGET AND AUDIT COMMITTEE
Unspecified Term
Mr. J. L. McHale I III
Mr. Harry G. Daniel
COUNTY EMPLOYEE BENEFITS COMMITTEE
Unspecified Term
Mr. Edward B. Barber
Mrs. Renny B. Humphrey
COUNTY OFFICE SPACE NEEDS, COURTS SPACE, AND FAMILY COURTS COMMITTEE
Unspecified Term
Mr. Edward B. Barber
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(Recommending that the Office Space Needs Committee and the Courts
Space and Family Courts Committee be combined.)
SCHOOL BOARD LIAISON COMMITTEE
Unspecified Term
Mr. Arthur S. Warren
Mr. Harry G. Daniel
SOLID WASTE ADVISORY COMMITTEE
Term would be a one year term beginning January 1, 1998 and expiring
December 311 1998.
Mrs. Renny B. Humphrey
004
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Meeting Date:
January 14, 1998
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page ~of1-
Item Number:
1. c.
Subject:
Adoption of Procedures of the Board of Supervisors for 1998
County Administrator's Comments:
County Administrator:
eM
BoardAction Requested:
Adoption of the attached Procedures of the Board of Supervisors governing meetings
Summary of Information:
Each year ..the Board of Supervisors adopts procedures governing meetings at the organizational
meeting in January. The changes recommended by staff are indicated on the attached procedures.
Generally, the changes are designed to conform the procedures with existing practice. Planning staff
has recommended that consent zoning cases be heard earlier in the evening portion of the agenda. If
the Board has any suggested revisions to the Procedures, they should be made at this time.
Preparer:
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Title:
County Attmney
0800:2891.5(538.14)
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Steven L. Micas
Attachments: . Yes D No
[County seal]
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t997 1998
PROCEDURES OF THE
BOARD OF SUPERVISORS
Chesterfield County, Virginia
006
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f997 1998 PROCEDURES OF THE BOARD OF SUPERVISORS
BE IT RESOLVED by the Board of Supervisors of the County of Chesterfield in
accordance with Section 3.4 of the County Charter that the following rules of procedures
shall govern the conduct of meetings and work sessions of the Board of Supervisors during
the t999- 1998 calendar year.
Presiding Officer
Section 1. Except as modified herein or as provided by law or historical practice,
Robert's Rules of Order, a Manual of General Parliamentary Law, shall be the parliamentary
authority of the Board of Supervisors. The County Attorney shall act as parliamentarian to
the Board. Any questions involving the interpretation or application of Robert's Rules shall
be addressed to the County Attorney.
Section 2. The Chairman, or the Vice-Chairman, or in their absence, the most senior
member of the Board alphabetically, shall preside at all meetings of the Board, and on the
appearance of a quorum shall call the meeting to order and the Board shall then proceed
with its business.
Section 3. The presiding officer shall preserve order and decorum. He may speak,
make motions, and vote on all questions and he shall decide questions of order and
procedure. The Chairman may set reasonable time limits for speakers and public hearings;
provided that by majority vote the Board may reject such time limits.
Quorum
Section 4. A quorum shall consist of at least three members of the Board. A majority
of a quorum shall be sufficient to carry any question except tax issues, incurring of debt and
appropriations in excess of $500.00 all of which shall require a majority of the full Board
for adoption. No Board member is required to vote on any question, but an abstention,
although not a vote in favor of carrying a question, shall be counted as a vote for the
purpose of determining a quorum. A tie vote shall defeat the motion, resolution or issue
voted on, provided that all zoning cases must be disposed of by a motion approved by a
majority of those voting. An absention defeats a motion requiring a unanimous vote.
The Board shall not designate a tie breaker pursuant to § 15.1-535 of the Code of Virginia.
0800:538.14
(Adopted 1/14/98)
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Order of Business
Section 5. The order of business at a regular meeting of the Board shall be as follows
beginning at 4:00 p.m., the specified meeting time:
(a) Approval of minutes of the previous meeting. Reading of the minutes shall be
automatically dispensed with.
(b) County Administrator's comments.
(c) Board Committee reports.
(d) Requests to postpone action, additions. deletions or changes in the order of
presentation with respect to any matter on the agenda.
( e) Special resolutions of recognition.
(f) Work sessions.
(g) Deferred agenda items not requiring a public hearing.
(h) New County business not requiring a public hearing including deferred and new
appointments.
(i) Hearings of citizens on unscheduled matters involving the services, policies and
affairs of the county government or claims against the Board.
G) Reports.
(k) Dinner at 5:00 p.m.
(1) Non-sectarian invocations followed by the pledge of allegiance at 7:00 p.m..
(m) Special resolutions of recognition not heard at the afternoon session.
(n) Deferred public hearings.
W Zoning and mobile home public hearings placed on the consent agenda by
the Planning Department.
0800:538.14
(Adopted 1/14/98)
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W Hearings of citizens on unscheduled matters or claims not heard at the afternoon
seSSIOn.
(0) DefeIIedW
Remaining public hearings.
(p) rublic hearings or zoning public hearings based on appropriate meeting date.
WW Adjournment.
The Board shall confine their decisions to the matters presented on the agenda.
Section 6. Any citizen desiring to present any matter concerning the services, policies
and affairs of the County or claims against the Board shall be allotted appropriate time to
present his case by the presiding officer. The presentation of the claim shall not exceed 30
minutes and each speaker may not exceed 5 minutes. Every citizen desiring to present a
matter to the Board shall by noon on the 6th calendar day prior to the meeting notify the
Clerk of his intent to speak and the topic. The notice shall describe in detail the nature of
the issue to be presented to the Board and the remedy, if any, that the citizen will ask of
the Board. No citizen shall speak on any matter of business which is a subject on the
Board's agenda for that day. Citizens may not yield time to another speaker. After the
County Administrator submits a budget, comments on the budget shall be confined to
advertised public hearings until the budget is adopted.
Persons appearing before the Board will not be allowed to:
(a) Campaign for public office;
(b) Promote private business ventures;
( c) Address matters within the administrative province of the County Administration;
(d) Engage in personal attacks;
(e) Use profanity or vulgar language;
mill Address pending litigation: or
0800:538.14
(Adopted 1/14/98)
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tf}-(g) Speak to matters previously presented to the Board by the speaker without
unless the County Administtatoi'5 Administrator has made a
recommendation.
Section 7. Any person speaking to a matter shall be limited to such period of time as
shall be allotted by the presiding officer when necessary to preserve order and the efficiency
of the meeting. The Board may accept written comments in lieu of oral statements.
Section 8. The order of business at a special meeting shall follow that of a regular
meeting to the greatest extent possible.
Minutes of Meeting
Section 9. The Clerk of the Board shall prepare and maintain adequate minutes of the
proceedings of the Board in accordance with the requirements of the Code of Virginia, 1950,
as amended. Preparation of minutes will not include every aspect of the Board's meetings
relating specifically to discussion and debate but will include all significant events relating to
official action. Minutes shall be included as part of the agenda package for the subsequent
meeting of the Board.
Section 10. The Board may correct its minutes after approval of the minutes only
upon a clear showing that a clerical or administrative mistake was made.
Agenda
Section 11. The County Administrator shall prepare an agenda for each regular or
special meeting of the Board on which shall appear the title of each matter on which action
is to be taken at that meeting. The agenda for each regular meeting shall (a) be prepared
at least five days prior to the meeting, (b) be promptly mailed or delivered to each member
of the Board or placed in the repository assigned to such Board member, and (c) be
distributed to appropriate officers and employees of the county government and members of
the public and media requesting copies.
Section 12. Upon a majority vote of the Board of Supervisors any item may be added
when the agenda is voted on and the Chainnan may allow any agenda item to be called out
of sequence.
0800:538.14
(Adopted 1/14/98)
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Section 13. Any matter not on the scheduled agenda, may be heard after the agenda
has been approved by the Board only upon the unanimous vote of the Board members
present. Any such matter must be of an emergency nature, vital to the continued proper and
lawful operation of the County.
Section 14. No matter on the scheduled agenda shall be considered after 11:00 p.m.
without the unanimous consent of the Board. Any matter not heard shall be automatically
continued to the next scheduled meeting of the Board.
Motions
Section 15. When a motion is made, it shall be accurately stated by the presiding
officer or proponent prior to voting on the question.
Section 16. When a question is under debate no motion may be made except a motion
to adjourn, to table, to substitute, or to amend. Such motions shall take precedence in the
order listed above. Only one substitute motion shall be in order for a principal motion. All
motions to defer shall be to a date certain. Prior to voting on a motion to defer, the Board
shall hear public comments on the issue of deferral if the scheduled item requires a public
hearing.
Reconsideration of Ordinances, Resolutions and Motions
Section 17. Any vote by a member of the Board is final once cast. Planning
Commission decisions are final once cast. No ordinance, resolution or motion previously
voted upon by the Board shall be brought forward for reconsideration during the same
meeting of the Board.
Debate
Section 18. The patron of an ordinance, resolution, motion or other matter may speak
to the ordinance, resolution, motion or other matter. Each member of the Board may
participate in discussion of any issue only after being recognized by the Chairman. Each
Board member will be allotted an appropriate period by the chairman to speak to the matter.
Each member of the Board shall be afforded an opportunity to speak before any member of
the Board may speak a second time. At the conclusion of debate, the question shall be
called and no further debate shall be in order.
0800:538.14
(Adopted 1/14/98)
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Requests relating to criticisms or concerns regarding the administration of the County,
except when related to agenda items, shall not be presented or raised at a meeting of the
Board unless first submitted in writing to the County Administrator and unless his response
does not resolve the issue.
Regular Meetings
Section 19. Each year at its organizational meeting the Board shall set the regular
meeting times and dates for the following year provided, however, that the Board shall meet
at least once each month. Whenever the regularly scheduled meeting date shall fall on a
legal holiday, the regular meeting of the Board shall be held on the following day in
accordance with § 15.1-536 of the Code of Virginia, 1950, as amended. The Chairman may
cancel any meeting because of inclement weather and should reschedule any canceled meeting
at the earliest possible date by sending written notice to each member of the Board.
Special Meetings
Section 20. Special meetings of the Board may be called by two members of the
Board in accordance with §§ 15.1-537 and 15.1-538 of the Code of Virginia, 1950, as
amended. Upon making such request the Clerk shall notifY all members of the Board at
least five days prior to the meeting and obtain approvals of such request in accordance with
the requirements of the Code of Virginia, 1950, as amended. The five-day notice can be
waived only if waivers are signed by every member of the Board and the County Attorney
and every member and the County Attorney attend the special meeting.
Appointments
Section 21. Appointments to committees of the Board and to authorities, boards and
commissions shall be made only by resolution adopted by a majority of the full Board at a
meeting subsequent to the meeting when the name has been offered to the Board for
consideration. Prior to consideration of the nomination, the nominee shall be notified to
determine his willingness to serve and to determine if he meets the minimum qualifications
for such appointment.
0800:538.14
(Adopted 1114/98)
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Committees
Section 22. The Board or Chairman may recommend the creation of committees and
the Chairman shall appoint members to such committees or appointment shall be by the
Board when required. Committees may hold hearings and perform such other duties as may
be prescribed. A committee may be instructed concerning the form of any report it shall be
requested to make and a time may be fixed for submission of any report.
Zoning
Section 23. With the exception of zoning cases which have been scheduled for
a public hearing before both the Chesterfield Planning Commission and the Board of
Supervisors in the same month. no zoning case shall be considered by the Board of
Supervisors if amendments. changes. withdrawals. or proffers have been submitted by
the applicant after the case has appeared in the newspaper pursuant to the required
publication. All such cases shall be deferred to the next appropriate Board meeting
for consideration after proper readvertising.
Section 24. If a maj ority of the Board is not reelected, no zoning case shall be
considered by the Board of Supervisors after November. 1999 until the organizational
meeting in January. 2000 unless such delay would exceed twelve months for that case.
Amendment of Rules
Section 23- 25. The rules of procedure of the governing body may be amended at any
time during the year by a unanimous vote of the full Board.
Section Z4 26. The Board of Supervisors may suspend the application of any section
of these rules by a unanimous vote of the full Board members present at any time during
the agenda.
Section z.s. 27. A Deputy Sheriff shall serve as Sergeant at Arms.
0800:538.14
(Adopted 1/14/98)
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Sec.tion 2G. \Vith the exception of zoning cases which have been scheduled for a public
hea1ihg before both the ChesteIfield Planning Commission and the Doard of Super visors in
the same month, no zoning case shall be consider ed by the Dcal d of Supet v isors if
amendments, changes, withdrawals, Ot proffets have been submitted by the applicant after
the case has appealed in the newspaper pUlsuaut to the requited pub1iGà1.ion. All SUdl cases
shall be defelled to the hext appropriate Doard meeting for consideration after ptoper
I ead v el tising.
SeGtion 27. If a maJoIIty of the Doald is not leelected, no zoning case shall be
conside¡ed by tile Doald of Supel visols aftel November, 1999 until the olganizational
meeting in Januaty, 2000 unless such delay would exceed twelve months fOI that case.
0800:538.14
(Adopted 1114/98)
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Meeting Date:
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
January 14 I 1998 Item Number:
Page ~of~
1. D.
Subject:
Setting of Regular Meeting Dates for 1998
County Administrator's Comments:
County Administrator:
~
BoardAction Requested:
Summary of Information :
The Board should establish its schedule for regular meeting
dates and times for 1998. Staff recommends approval of the
attached schedule.
Preparer:
.
(~ Ì). JcLtW~Title:
Tammy D. Haskins
Attachments:
. Yes
D No
Acting Clerk to the Board
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BOARD OF SUPERVISORS
REGULAR MEETING DATES FOR 1998
January 141 1998 at Y:oo p.m.
January 281 1998 at ~:oo p.m.
February 111 1998 at ~:oo p.m.
February 251 1998 at f:oO p.m.
March 111 1998 at {:oo p.m.
March 251 1998 at r:oo p.m.
April 81 1998 at f:po p.m.
April 221 1998 at f:OO p.m.
May 271 1998 at 1:00 p.m.
1998 at 1:00 p.m.
too p.m.
August 261 1998 at f:oo p.m.
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June 241
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July ..;M I 1998 at
September 9, 1998 at 4:00 p.m. \
September 231 1998 at 4:00 p.m. \-
October 141 1998 at 4:00 p.m. (
October 281 1998 at 4:00 p.m. \
November 121 1998 at 4:1' p.m.* )
November 241 1998 at 4:" p.m.*~-
December 161 1998 at 3:" p.m.***
* Thursd~y, «Ue t. Nevem.er 11 (Wednesday) being a Holiday
** Due te th~ Thanksgiving Holiday
*** Thira Wednesday (to allow time to advertise zoning cases)
Special Meetinq Dates for 1998
Bud~et ~u.lic Hearing - March 251 1998 at 7:00 p.m.
at Llayd C. Bird High School
Joint Meeting With School Board - October I 1998
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page -L of -L
Meeting Date: January 14, 1998
Item Number:
3. A.
Subject:
County Administrator's Comments
County Administrator's Comments:
County Administrator:
~
Board Action Requested:
Summary of Information: Each year the Federal Emergency Management Agency produces a
publication titled "Partnerships In Preparedness". This publication spotlights programs from around the
country that best promote emergency preparedness. The intent is to present these programs as best practices
or benchmarks for other communities to follow. Programs are rated either superior or commendable. There
were only nine rated superior this year and only three of those involved Fire Departments. Our Fire
Department was one of those three joining Los Angeles City and North Lake Tahoe.
The program is the Police-Fire Incident Management Course developed at our Eanes-Pittman Public Safety
Training Center. The program has since been adopted by the International Association of Fire Chiefs and the
International Association of Chiefs of Police as a joint venture. It is a real credit to our Fire Department and
our Police Department to have initiated this program that has since been adopted as a national model.
Title: Fire Chi e f
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Attachments:
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page~of~
Summary of Information: (Continued)
Addison Slayton, State Coordinator of Emergency Services, will present the FEMA "Partnerships In
Preparedness" Award to the Chesterfield Fire and Police Departments for the development of a joint
Police/Fire Incident Management Course.
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Federal Emergency Management Agency
PARTNERSHIPS IN
PREPAREDNESS
Contacts:
F. Wesley Dolezal
Fire Chief
Chesterfield Fire Department
P.O. Box 40
Chesterfield, VA 23832
Tel: 804-748-1360
Fax: 804-751-9022
Colonel Carl R. Baker
Police Chief
Chesterfield Police Department
P.O. Box 40
Chesterfield, VA 23832
Tel: 804-748-1266
Fax: 804-748-1239
Program Type:
Comprehensive incident
management course.
Target Population:
Police and Fire Department
personnel.
Setting:
Communitywide.
Proiect Startup Date:
1995.
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VIRGINIA
Police-Fire Incident
Management Course
Program Description:
The Police-Fire Incident Management Course is intended for command-level
officers in the law enforcement and fire service disciplines who are responsible
for responding to and working together in incidents involving a real or
potential risk to life and property and who have a working familiarity with the
Incident Command System (ICS). The course focuses on developing a substan-
tive improvement in the capability of law enforcement and fire service agen-
cies to work together in the response to critical incidents. During the training,
participants are expected to demonstrate their ability to apply the concepts
learned during the course to three simulated incidents, which progress from
small incidents to those of major proportions. Following each simulation,
comprehensive discussions occur that are intended to ensure that lessons
learned from the simulations are reviewed. Participants learn underlying
concepts and become able to define, explainl discuss, and provide examples of
the basic tenets of ICS.
Evaluati«;tn Information:
Adopted by the International Association of Chiefs of Police and International
Association of Fire Chiefs as a joint venture.
Annual Budget:
$6,500.
Sources of Funding:
Funded out of the annual operating budgets for police and fire.
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page -L of
Meeting Date: January 14. 1998
Item Number:
3. B.
Subject:
County Administrator's Comment - Leadership Metro Richmond Community Action Project
County Administrator's Comments:
County Administrator:
~
Board Action Requested:
Summary of Information: Leadership Metro Richmond (LMR) is a year long leadership program that
brings together individuals from the public and private sector to develop leadership skills and build networks
for community problem solving. As part of the learning experience, (LMR) participants participate with a
community organization on a single project to apply leadership skills to real life situations. Eighteen County
and School Board employees have participated in (LMR), including the County Administrator, two Deputy
County Administrators, and two members of the Board of Supervisors. (LMR) this year selected 8 of24
projects that were proposed from the metro area. One of those selected was our Fire Department's project to
establish a metro approach for placing at least one operating smoke detector in every home in the area. The
initial project will include Chesterfield, Henrico, and Richmond. Our goal is to develop a plan to roll out
regionally on an annual basis. Our Fire and Life Safety Division prepared the proposal and will act as the focal
point with (LMR). It is interesting to note that this is the first year a Chesterfield Project has been selected,
and we had two of eight. The other project was from Chesterfield-Colonial Heights Sexual Abuse Task Force
and will develop a plan which would result in more foster care homes open to children that are victims of sex
abuse.
.J
'/
Title: Fire Chief
Attachments:
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CHESTERFIELD FIRE DEPARTMENT / P. O. BOX 40 / CHESTERFIELD, VIRGINIA 23832 / 804-748-1360
II. W..LIY DDLlZAL
CHIEF OF DEPARTMENT
ITIPH.. A. IUWltl!
DEPUTY CHIEF
SUPPORT SERVICES
PAUL A. SHon..
DEPUTY CHIEF
EMERCENCY OPERATIONS
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August 6, 1997
Leadership Metro Richmond
201 East Franklin Street
Richmond, VA 23241
Dear Team Member:
The Chesterfield Fire Department is proud to be the coordinator for the Leadership Metro
Richmond project proposal '~Metro Area Smoke Detector Initiative." A key item in the
Chesterfield Fire Department's focus and direction statement is "To promote and provide pro-
active fire and life safety programs for our customers." We have always stressed to our
customers the importance of having a properly operating smoke detector in every home. Our
department has had an active smoke detector loaner program for several years, and we now look
forward to moving this process a step further.
This issue is not a "Big City" problem, but one that faces every fire department. With national
statistics showing us that only 55 percent of homes in the United States have properly operating
smoke detectors, the end result of injuries and deaths is astronomical. Nationwide, over 3000
people are killed each year due to fires in single and multi-family homes. Unfortunately, several
of these deaths occur in the Metro Richmond Area.
The working relationship between the Chesterfield, Richmond, and Henrico fire departments is
at an all time high. We have recently put many new programs into place, including joint training
exercises, and mutual-aid response into each other's jurisdiction. The idea of a "Metro Area
Smoke Detector Initiative" is just one more way to ensure that every citizen in the Metro
Richmond area has a safe place to live, work, learn, and raise a family.
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- LEADERSHIP METRO RICHMP-,1
ÆMUNITY ACTION PROJECT PRl ÆAL
Deputy Fire Marshal Mark R. Nugent 804-748-1584
Chesterfield Fire Department, Fire and Life Safety Division
P.O. Box 40, Chesterfield, Virginia 23832-0040
Statement of Issue or Community Need:
Based on local, state, and national statistics, only 75 percent of the homes in the United States have a smoke
detector. The statistics also show us that 20 percent of those detectors do not work due to dead or missing
batteries, disconnected batteries, or disconnected power supply. All totaled, only 55 percent of the families in
the Metro Richmond area are protected ftom the threat of fire. Translated to the 60 members of the Leadership
Metro Richmond (LMR) program reading this project proposal, there are 24 class members who run a
fiightening risk of losing their possessions, homes, and ultimately their lives due to fire. The County of
Chesterfield, City of Richmond, and County of Henri co fire departments have on-going smoke detector give
away programs, but unfortunately, these are a reactive gesture. We are looking at turning this into a proactive
program, and assisting the customers before there is an emergency.
ConceptlProposal to Address Need:
The potential for injuries, deaths, and property loss due to fire is an every day occurrence. Add to this equation
the lack of a properly operating smoke detector and the outcome is devastating. We ask that the project team
help us correct this situation by developing a workable, feasible plan that will identify homes that do not have
an operating detector, a distribution plan for the detectors, and a process to ensure the program is on-going and
guaranteeing the detectors remain functional year-to-year. We would also like to develop a plan to roll out the
process to the outlying areas of the Metro Richmond area. (i.e. Petersburg, Hanover, Colonial Heights, etc) We
lastly ask for a plan to make the program self sustaining, a means to renew current funding, and potential ways
to attract new funding sources.
Potential Role(s) for Project Team:
1. To identify, through efficient means, the citizens in the Metro Richmond area who need a smoke detector or
battery, regardless of income; 2. To identify a distribution process to match up smoke detectors with those in
need; 3. To identify a process to enable the program to be on-going; 4. To make this program a community
model with potential to be duplicated in the remainder of the Metro Richmond area, and perhaps to be utilized
as a nationwide model. This model would not only save lives, it would showcase the Leadership Metro
Richmond program to be progressive, effective, and community minded; 5. To identify a means to educate the
community about the importance of fire safety education, and how they can become involved.
Estimated Cost of Project and Potential Sources of Funding:
The cost of the project will be dependant on the sheer numbers of families that are in need of a detector, or
battery. Smoke detectors cost approximately $7.00 each and nine volt batteries about $2.00 each. All three
departments receive donated detectors ITom different sources throughout their community. These donations
come trom businesses, civic, church, and community organizations. This process has worked due to the fact
that the only detectors given out are in a reactive manner, and most of the detectors were given to those who
could not otherwise afford them. If the proposed process is put into place, the need for detectors will far exceed
the present stock. All three departments need to be geared up for the potential of a large request for detectors,
and be prepared to match the demand. The Chesterfield Fire Department has received grant monies trom the
Allstate Foundation, and the bottom line is all departments are continually pursuing additional funds to ensure
the program is self sustaining. We feel that the acceptance of the plan as an LMR project will allow all three
departments to create new funding sources.
l''''3'
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CHESTERnELDCOUNTY
BOARD OF SUPERVISORS Page iof.l..
AGENDA
Meeting Date:
January 14, 1998 Item Number:
Subject: Nomination! Appointment to Community Services Board
County Administrator's Comments:
County Administrator:
,:/13/¿"
Board Action Requested:
It is requested that the Board of Supervisors nominate and appoint a citizen member to the Community
Services Board.
Summary of Information:
MIDLOTIllAN DISTRICT: Mr. Barber requests the appointment of Ms. Lynne E. Cooper, 12010 Pine Bark
Road, Midlothian, VA 23113 to serve a three year term, effective January 1, 1998 through December 31, 2000.
Under the existing Rules of Procedure, appointments to boards and committees are nominated at one
meeting and appointed at the subsequent meeting unless rules are suspended by unanimous vote of the
Board. Nominees are voted on in the order nominated.
Preparer:
,¿¡~
Attachments:
Yes
.
No
Title: Director r Dept. of MH/MR/SA
1#
I
Burt H. Lowe, Ph.D.
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
PageL of -.L
Meeting Date: January 14. 1998
Item Number:
9.B
Subject: Streetlight Installation Approvals
County Administrator's Comments:
County Administrator:
~
Board Action Requested:
This item requests Board approval of Streetlight Installations in the Bermuda and Dale Districts.
Summary of Information:
Streetlight requests from individual citizens or civic groups are received in the Department of Environmental
Engineering. Staff requests cost quotations from Virginia Power for each request received. When the quotation
is received, staff re-examines each request and presents them at the next available regular meeting of the Board
of Supervisors for consideration. Staff provides the Board with an evaluation of each request based on the
following criteria:
1. Streetlights should be located at intersections;
2. There should be a minimum average of 600 vehicles per day (VPD) passing the requested location
if it is an intersection, or 400 VPD if the requested location is not an intersection;
3. Petitions are required and should include 75% of residents within 200 feet of the requested location
and if at an intersection, a majority of those residents immediately adjacent to the intersection.
CONTINUED NEXT PAGE
Preparer:
llÁ14 c~L(
Richard M. M)Ø'fish, P.E.
Title: Director. Environmental Engineering
Attachments: . Yes
DNO
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page~ of ---L
Summary of Information: (Continued)
Cost quotations from Virginia Power are valid for a period of 60 days. The Board, upon presentation of the cost
quotation may approve, defer, or deny the expenditure of funds for the streetlight installation. If the expenditure
is approved, staff authorizes Virginia Power to install the streetlight. A denial will cancel the project and staff
will so notify the requestor. A deferral will be brought before the Board again when specified.
BERMUDA DISTRICT:
* Chester Road and Hamlin Avenue
Cost to install light: $ 1095.97
Meets all minimum criteria.
Bermuda Streetlight Funds
Balance Forward
Requested
Expenditure
Effective
Remaining Balance
$39,273
$1,096
$38,177
DALE DISTRICT:
*
Centralia Road and Holly Trace Drive
Cost to install light: $ 692.73
Meets all minimum criteria.
Dale Streetlight Funds
Balance Forward
Requested
Expenditure
Effective
Remaining Balance
$18,185
$693
$17,492
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STREETLIGHT REQUEST
Bermuda District
Request Received:
December 15, 1995
Estimate Requested: December 15, 1995
Estimate Received:
December 16, 1997
Days Estimate
Outstanding: 732
COST TO INSTALL STREETLIGHT: $1,095.97
NAME OF REQUESTOR:
ADDRESS:
Lawrence Quigley
10403 Hamlin Place
Chester, VA 23831
PHONE:
796-2814
ŒJ REQUEST IS LOCATED AT THE INTERSECTION OF
Chester Road and Hamlin Avenue
D REQUEST IS NOT AT AN INTERSECT/ON. REQUESTED LOCATION IS
POLICY CRITERIA:
INTERSECTION: Qualified
VEHICLES PER DAY: Qualified
PETITION: Qualified
REQUESTOR OR STAFF COMMENTS:
Requestor states: "Because of the new intersection at Chester Road and Centralia Road traffic flow past
Hamlin Avenue will probably be faster. /t is very difficult to find this street at night. It is one of the very few
subdivision entrances in the area that is not lighted. Please consider installing a streetlight here for the safety
of the homeowners."
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:+: existing light
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This map shows citizen requested
streetlight installations in relation
to existing streetlights.
Existing streetlight information was
obtained from the Chesterfield County
Enviromnental Engineering Department.
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STREETLIGHT REQUEST
Dale District
Request Received:
September 19, 1996
Estimate Requested: September 20. 1996
Estimate Received:
December 10,1996
Days Estimate
Outstanding: 446
COST TO INSTALL STREETLIGHT: $ 692.73
NAME OF REQUESTOR:
ADDRESS:
Joyce C. Hatcher
6000 Holly Trace Drive
Chesterfield, VA 23832
PHONE:
748-7583
o REQUEST IS LOCATED AT THE INTERSECTION OF
Centralia Road and Holly Trace Drive
D REQUEST IS NOT AT AN INTERSECTION. REQUESTED LOCATION IS
POLICY CRITERIA:
INTERSECTION: Qualified
VEHICLES PER DAY: Qualified
PETITION: Qualified
REQUESTOR OR STAFF COMMENTS:
Requestor states: "The homeowners in this subdivision would benefit from a light here because there is a lot
of traffic at this intersection. At night it is very dark. People have missed the turn into the subdivision because
of the lack of light. There have been several accidents and tire spinning due to sudden stops from lack of
light."
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Existing streetlight information was
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Environmental Engineering Department.
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
PagelofL
Meeting Date: January 14. 1998
Item Number:
9.C.1.a.
Subject: Adoption of Resolution in Support ofIncreasing State Minimum Funding for Planning District
Commissions (PDC's).
County Administrator's Comments: ,f I A. ¿', O-CL/L
j) I () .Ñ"A I j ¡é1ft€)- ..eL~, Cl C' " 7~
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County Administrator: ~
Board Action Requested:
Adopt the attached resolution.
Summary of Information:
Chesterfield County is a member of both the Richmond Regional and Crater Planning District
Commissions. State funding in support of planning district commissions has not increased in nine
years. The Crater and Richmond Regional Planning District Commissions plan to request the state to
increase funding for all PDC's to a minimum each year of $100,000 or 35 cents per capita, whichever
is greater. This increase will allow PDC's to continue to carry out the mission defined for them by the
Code of Virginia.
Preparer:
{7t. JJ. fJi'/;:rt:0¡
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M. D. "Pete" Stith
Title: Deputy County Administrator
Attachments:
. Yes DNO
031
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RESOLUTION OF CHESTERFIELD COUNTY
IN SUPPORT OF INCREASING THE STATE MINIMUM LEVEL
OF FUNDING FOR PLANNING DISTRICT COMMISSIONS
WHEREAS, Virginia's planning district commissions have been working on behalf of local
governments and state agencies since 1970 in such areas as transportation, the environment, housing,
emergency preparedness and economic development; and
WHEREAS, planning district commissions have played a pivotal role in fostering regional
approaches to economic development in the Commonwealth by providing staff support and
resources to regional marketing organizations, developing and administering grant projects to
construct necessary infrastructure, regional GIS systems, and business finance programs; and
WHEREAS, the analysis of planning district commissions, undertaken by the Joint Legislative
Audit and Review Commission in 1995, noted that base funding from the state successfully
leverages federal, local and private dollars to bring efficiency and effectiveness to regional
initiatives, such as those cited in Virginia's Regional Cooperation Act and Regional Competitiveness
Act; and
WHEREAS, the Commonwealth has not increased its minimum funding level for planning district
commissions in nine years; and
WHEREAS, the Crater and Richmond Regional Planning District Commissions perform invaluable
technical assistance and support to their member localities in areas including economic development,
transportation planning, land use planning, environmental programs, small business financing,
mapping and GIS, maintenance of a broad and current data library, and grant funding acquisition and
administration; and
WHEREAS, the Crater Planning District Commission continues to act as a catalyst for regional
initiatives, including the recent successful qualification of the Crater Regional Partnership under
Virginia Regional Competitiveness Act; and
WHEREAS, a budget amendment will be introduced during the 1998 General Assembly session
to increase the state funding for planning district commissions to a minimum of $1 00,000 or 35 cents
per capita, whichever is greater;
NOW, THEREFORE BE IT RESOLVED that the Board of Supervisors of Chesterfield County
hereby respectfully requests that the General Assembly, at its 1998 session, increase the minimum
level of state funding for each planning district commission to $100,000 per year or 35 cents per
capita, whichever is greater; and
BE IT FURTHER RESOLVED that the county administrator is authorized to communicate this
resolution to the General Assembly members who represent Chesterfield County.
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page lof2
Meeting Date: January 14, 1998
Item Number:
9.C.1.b.
Subject:
Resolution Supporting the Design of the North Woolridge Road
Extension Project from Route 60 to Coalfield Road
County Administrator's Comments:
R~~
County Administrator: ~
Board Action Requested: The Board is requested to adopt the attached
resolution supporting the proposed design for the North Woolridge Road
Extension Project from Route 60 to Coalfield Road.
Summary of information:
The County, working under contract for the Virginia Department of
Transportation (VDOT) I has prepared a design for the North Woolridge Road
Extension Project from Route 60 to Coalfield Road. On January 13, 1998, a
formal location and design public hearing was conducted. The construction
is expected to start in the Spring of 1998 and be completed by Winter of
1998. The project is estimated to cost $4.2 million. A summary of the
major design aspects of the project follows:
(Continued on next page)
Preparer:
,ê' J. ,}It' ú~u-/-'- f.J
R.J. McCracken
Agen335
Title:Director of Transportation
Attachments:
.Yes
DNO
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 2 of2
Summary of Information: ( Contin ued)
A Summary of the Major Design Aspects of the Project
· Construction of 1.25 miles of a new four-lane divided I curb and
sidewalk roadway (North Woolridge Road Extended "NWRE") between
Route 60 at Walton Park Road and Coalfield Road.
· Traffic signals will be modified at the Route 60/NWRE intersection to
provide dual left turn lanes on Route 60 westbound onto NWRE. New
traffic signals will be provided on NWRE at relocated Walton Park Road
and at Coalfield Road.
· No businesses or families will be displaced.
· Existing traffic on Route 60 is approximately 40/500 vehicles per day
(VPD) and 16/700 VPD on Coalfield Road. Approximately 8/000 VPD will
utilize NWRE when it is completed. By 20171 traffic is expected to
increase to 28/000 VPD.
Recommendation: Staff recommends that the Board adopt the attached
resolution supporting the proposed design.
District:
Midlothian
O:i4
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....
WHEREAS, Route 60 currently carries over 40,000 vehicles per
day (VPD) through the Village of Midlothian, and Coalfield Road
carries over 16,000 VPD; and
WHEREAS, North Woolridge Road Extension will help reduce
traffic congestion on Route 60 through the Village of Midlothian
by providing an alternate route; and
WHEREAS I North Woolridge Road Extension is anticipated to
carryover 8,000 VPD when completed, and over 28,000 VPD in the
year 2017; and
WHEREAS I the improvements are included in the Primary Six
Year Improvement Plan for Chesterfield County; and
WHEREAS, a location and design public hearing on the North
Woolridge Road Extension Project has been conducted.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County
Board of Supervisors supports the design of the North Woolridge
Road Extension Project.
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I N. Woolridge Road Ext·1
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: January 14, 1998
Item Number:
9.C.1.c.
Subject:
Request for Traffic Signal on Route 360 at the Intersection of
Winterpock Road.
County Administrator's Comments:
County Administrator:
~Æ~
Board Action Requested: The Board is requested to adopt a resolution
asking the Virginia Department of Transportation to install a traffic
signal on Route 360 at the intersection of Winterpock Road.
Summary of information: Mrs. Humphrey has received requests for the
installation of a traffic signal on Route 360 at the intersection of
Winterpock Road.
Recommendation: If the Board wishes to pursue the request, the attached
resolution should be adopted requesting the Virginia Department of
Transportation to install a traffic signal on Route 360 at the intersection
of Winterpock Road.
District:
Clover Hill & Matoaca
Attachments:
¡¿)ßl¿&µ~¿k/ J-
¡ R.J. McCracken
Agen336
.Yes
Title: Director of Transportation
Preparer:
DNO
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WHEREAS, the Chesterfield County Board of Supervisors has
received requests from citizens to install a traffic signal on
Route 360 at the intersection of Winterpock Road; and
WHEREAS, the Virginia Department of Transportation has
determined that a traffic signal is warranted at the
intersection.
NOWI THEREFORE, BE IT RESOLVED, the Chesterfield County
Board of Supervisors requests the Virginia Department of
Transportation to immediately install a traffic signal at the
intersection of Winterpock Road.
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meetin Date: Janua 14 1998
Item Number:
9.C.2.
Subject:
Transfer of funds to Sheriff's Department for County Jail
County Administrator's Comments:
I<~J ~
County Administrator: ~
Board Action Reauested:
Transfer $27,000 from the reserve for Capital Projects to the Sheriff's
department's operating fund, as reimbursement, for repair and
replacement of the heating system in the County jail.
Summary of Information:
This item requests approval to transfer funds to cover the cost of
repair and replacement of the heating system in the older section of
the jail. On November 19th, the heating system failed in the older
section of the County jail, due to corrosive pipes under the jail
floor. This heating system failure resulted in no heat in the lower
tier of the jail, effecting 30-40 inmates. D&D contractors was
selected to replace the pipes by installing new pipes in the jail
ceiling and removing the old heating pipes. This work has been
completed. These funds will reimburse the Sheriff's operating budget
for this expense.
Preparer:
<2.~ ~- ~
DYes
Title:
~t?
Attachments:
II No
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: January 14,1998
BudQet and ManaQement Comments:
Item Number:
This item requests approval to transfer funds from the reserve for
Capital Projects to the Sheriff's department to replace and repair the
heating system within the older section of the jail. The department's
FY98 budget cannot absorb this cost. Therefore, these funds are needed
to cover the cost of the repairs.
The current balance of the reserve for capital projects is $703,507.
With approval of this transfer, the balance will be $676,507.
Preparer: ~5t&--:; D¡¿t'rY::::J Title: ActinQ Director. BudQet & ManaQement
Re ecca T. Dickson
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page -L of-L
Meeting Date: January 14, 1998
Item Number:
9. C. 3.
Subject:
Approval and Appropriation of FY98 VitaLinks Technology
Grant
County Administrator's Comments:
R~J ~~
County Administrator: ~
BoardAction Re,!uested:
The School Board requests the Board of
Supervisors to approve the FY98 VitaLinks Technology Grant and
increase the School Grants Fund appropriations in Instruction by
$45,721.28.
Summary of Information:
Chesterfield county Public Schools (CCPS) receives various grants
that are approved during the annual budget process. The School
Division also applies for additional grants each year to assist and
enhance the current instructional program. A new grant, FY98
VitaLinks, has been written by CCPS staff and approved by the State
Department of Education for $39,861.28. In addition, an in-kind
support of $5,860 is required but no additional local funds are
requested. The School Board accepted and approved this grant on
December 9, 1997.
Preparer:
Title:
r.
Superintendent
Attachments:
. Yes
D No
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page ~ oU
Summary of Information: (Continued)
Professional development plays an essential role in successful
education reform and serves as the bridge between where our
educators are now and where they need to be to meet the challenges
of guiding students in achieving the Standards of Learning set by
the Commonwealth of Virginia. In response to a Virginia Department
of Education request for proposals, CCPS submitted a Technology
Literacy Challenge proposal which focused on a systematic
professional development project for a selected group of middle
school teachers. The proposed project, "Vital Power with
VitaLinks", is designed to train teams of middle school teachers to
implement standard of learning across the curriculum. VitaLinks,
like vitamins, will provide essential links, boost, and vital power
to middle school teachers to reach beyond the walls of classrooms
to implement interdisciplinary and international
projects.
A team from each school consisting of five teachers from the areas
of math/science, social studies, language arts, media, and
technology, will work collaboratively on this project. In
additional five special education/art/music teachers will also be
selected to participate. The grant provides funding for software
licenses (Office 97 and Digital Chisel 3) for all middle schools as
well as substitute salaries.
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: January 14, 1998
Item Number:
BudQet and ManaQement Comments:
staff recommends approval and an increase in appropriations in
Instruction for the VitaL inks Technology Grant in the amount of
$39,861.28, with the in-kind transfer of $5/860 (for a total grant
amount of $45,721.28) .
Preparer:
(\
, I
(',l ~ 11 ,-1) ¡'de] (V\
.-
Rebecca T. Dickson
Title: Actinq Director, Budqet & Manaqement
043
-
VIRGINIA: At a regular meeting of
the Chesterfield County School Board
held Tuesday evening, December 9,
1997, at seven-thirty o'clock in the
County meeting room at the
Chesterfield county Courthouse
complex
PRESENT: James R. Schroeder, D.D.S., Chairman
Thomas L. Wootton, Jr., Vice-Chairman
Elizabeth B. Davis
Dianne Pettitt, Chairman
Marshall W. Trammell, Jr.
RESOLUTION
RESOLVED, On motion of Mrs. Pettitt, seconded by Mrs. Davis, the
School Board requests the Board of Supervisors to approve an
increase of state revenue of $39,861.28, a transfer of $5,860 from
the School operating Fund to the Grants Fund, and increase the
Instruction appropriation category by $45,721.28 in the School
Grants Fund for the FY98 VItaLinks Technology Literacy Challenge
Grant.
a copy teste
School Board
Superintendent
0/14
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CHESTERFIELD COUNT~
BOARD OF SUPERVISORS
AGENDA
Page 1. of 2.
Meeting Date:
January 14. 1998
Item Number: 9. C. 4.
Subject:
Approval of a "Revised" Agreement for County assistance to
provide water service to Pocahontas State Park - County
Project Number 94-0057
County Administrator's Comments:
R~
~
~
County Administrator:
Board Action Requested:
Staff recommends that the Board of Supervisors approve this revised
contract and authorize the County Administrator to execute any necessary
documents.
Summary of Information:
On January 81 19971 the Board of Supervisors approved an Agreement for
County assistance to provide water service to the Pocahontas State Park.
The scope of the project changed such that the Agreement needed to be
revised to reflect a cash refund for the oversizing costs and to change
the deadline for starting construction from September 11 1997 to January
151 1998. The revised Agreement is consistent with the previously
approved Agreementl whereby the Department of Conservation and
Recreation's request for County's assistance to provide project
administration for the design and construction is covered in the
Agreement. The State is agreeing to pay all costs associated with the
design and construction of said improvements prior to the work being
performed. On December 101 19971 the Board awarded a contract for
construction and the State has deposited the necessary funds with the
County to provide these services.
Preparer:
Title:
Assistant Director
Attachments:
.Yes DNO
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 2 of 2
Summary of Information: (Continued)
This project includes 2/500± L.F. of proposed 12" off site and oversized
water lines running generally along Woodland Pond Parkway and 2/700±
L.F. of proposed 8" onsite water lines running adjacent to Beach Road
Right of Way. The Department of Conservation and Recreation is required
to have an 8" water line to serve the Park I therefore I the water lines
will be oversized to provide service to the adjoining properties. In
accordance with the ordinance I the Department of Conservation and
Recreation is entitled to refunds for the oversizing costs and a portion
of the offsite costs.
State Agency:
Department of Conservation and Recreation
Estimated Project Cost:
(Includes engineering costs and 10% for contingencies)
$201/253.00
Estimated County Cost:
Water (Oversizing)
Water (Offsite)
$20/337.00
$22/809.60
Code:
(Refunds thru Connection Fees)
(Cash Refund)
Offsite -
Oversizing -
5B-572VO-E4D
5B-572WO-E4C
District:
Matoaca
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PROJECT NUMBER 94-0057
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
PageiofL
Meeting Date:
Januarv 14, 1998
Item Number: 9. C. 5. a.
Subject:
Acceptance of a Parcel of Land along the South Line of
Meadowville Road from Mercer P. Faw
County Administrator's Comments:
R~cl ~
County Administrator: ~
Board Action Requested: Staff recommends that the Board of Supervisors
accept the conveyance of a parcel of land containing 0.281 acres along the
south line of Meadowville Road (State Route 618) from Mercer P. Fawl and
authorize the County Administrator to execute the necessary deed.
Summary of Information:
It is the policy of the County to acquire right of way whenever possible
through development to meet the ultimate road width as shown on the County
Thoroughfare Plan. The dedication of this parcel conforms to that planl
and will decrease the right of way costs for road improvements when
constructed.
District:
Bermuda
prepa~~. ~ .,
ohn W. Harmon
Title:
Riqht of Way Manaqer
Attachments:
. Yes DNO
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VICINITY SKETCH
ACCEPTANCE OF A P.ARCEL OF LA.ND ALONG THE SOUTH LINE OF
HEADO\'NI LLE ROAD FROH HERCER P F AW
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OF PART OF PARCEL B, ALL OF PARCEL C, q¿ / '/ / ......
ALL OF PARCEL 29 .¡. ADJACENT PARCEL. i'
CONTAININ0 10.47 ACRES SITUATED ON ~0~n,. ;' 1::0'
MEADOWVILLE ROAD - STATE ROUTE t61ß. i:: ~ "'" 4:'
PLAT BY PRITCHARD .¡. LE0AT, DATED ~ 1l¡1 '~4J "I()
5/14/65, IN DB 797/169 AND BASED ON 4!, t. I J u "8
PHYSICAL EVIDENCE AS FOUND. G/L ROAD U ~ ,f III ~~ If>
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NOTE-
PARCEL LINES COMPILED FROM THE
FOLLOWIN0· PLAT BY CHARLES C. TOWNES .¡.
ASSOC. P.C., DATED 12/17/96. ENTITLED "PLAT
..
'Ç>
COMPILED PLAT SHOWING,
A
PORTION OF PIN
DEDICATED TO COUNTY
CHESTERFIELD
ß17 -654 -2760 TO
OF
BE
ÖCRt-AUDA DI'JTRICT. (,JIESTERFrCLD COUNTY. VIR61NIA
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\,,~} ,
~ Draper Aden Associates
~ CONSULTING ENGINEERS
Blucksburg, Virginia. - RichMond, VirÇdiniQ
DA TE' 10/16/97. REV 11/24/97 SCALE, ¡"'50"
COUNT Y PROJII. 97 - 0147 D\JG NAME, 217ßOOJADWC,
DRA',.,IN BY, WCY CHECKED BY' LOW
PLAN NO. L- 217ßO.OJ
-
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
PageiofL
Meeting Date:
Januarv 14, 1998
Item Number: 9.C.5.b.
Subject:
Acceptance of a Parcel of Land along Jefferson Davis Highway
(State Route 1 & 301) from Lowe1s Home Centers I Inc.
County Administrator's Comments:
/.2~J.
~
County Administrator:
~
Board Action Requested: Staff recommends that the Board of Supervisors
accept the conveyance of a parcel of land containing 0.569 acres adjoining
the west right of way line of Jefferson Davis Highway (State Route 1 & 301)
from Lowe's Home Centers I Inc., and authorize the County Administrator to
execute the necessary deed.
Summary of Information:
It is the policy of the County to acquire right of way whenever possible
through development to meet the ultimate road width as shown on the County
Thoroughfare Plan. The dedication of this parcel conforms to that planl
and will decrease the right of way costs for road improvements when
constructed.
District:
Bermuda
Prepar0'\ & -¿J. ~~#'I"I
'john W. Harmon
Title:
Right of Way Manaqer
Attachments:
. Yes DNO
1#
O~)l
b
-.
-
..
VICHUTY SKETCH
ACCEPTANCE OF A PARCEL OF LAT'm ALONG JEFFERSON DAVIS HIGHWAY FRŒ1
LOWES HOHE CEN':r:'ERS INC
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
PageiofL
Meeting Date:
Januarv 14, 1998
Item Number: 9. C . 5 . c .
Subject:
Acceptance of a Parcel of Land along the South Line of Elkhardt
Road (State Route 663) from Louise A. Berger
County Administrator's Comments:
Rd:-~J "rI'"~
County Administrator: ~
Board Action Requested: Staff recommends that the Board of Supervisors
accept the conveyance of a parcel of land containing 0.026 acres along the
south line of Elkhardt Roadl State Route 663 from Louise A. Berger I and
authorize the County Administrator to execute the necessary deed.
Summary of Information:
It is the policy of the County to acquire right of way whenever possible
through development to meet the ultimate road width as shown on the County
Thoroughfare Plan. The dedication of this parcel conforms to that plan I
and will decrease the right of way costs for road improvements when
constructed.
District:
Clover Hill
preparer~ -J,cYl--.."",
ohn W. Harmon
Title:
Right of Way Manager
Attachments:
. Yes DNe
1#
0[,4
¡-:>
,.
-
~
VICINI':':'Y SKE':r'CH
ACCEPTANCE OF A PARCEL OF LAND ALONG THE SOUTH LINE OF ELKHARDT ROAD
FROH LOUISE A. BERGER
:N
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PLA T SHOWING TWO PARCELS.t
TOGETHER CDNTAINING 0,026 ACRE
SITUATED ON THE SOUTH
LINE OF ELKHARDT ROAD
CLOVER HILL DISTRICT
CHESTERFIELD COUNTY1 VIRGINIA
POTTS, MINTER and ASSOCIATES, P.C.
I:nglnððr6, Land Surveyon. Land Planners
3lJ20 S. Courthou.e Road Suite B
Richmond, Virl/ma 23236
(804) 74lJ-2876
(\r£_'
j,,",V
Oafe: 8/8/97
Scale: 1"=60'
J.N. 9511-18
--
-
"'I C S tJ
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
PageiofL
Meeting Date:
Januarv 14, 1998
Item Number: q r. c:¡ n
Subject:
Acceptance of a Parcel of Land along Wylderose Drive (State Route
971) from Sommerville Development Corporation
County Administrator's Comments:
R~ a¡sro~
County Administrator: ~
Board Action Requested: Staff recommends that the Board of Supervisors
accept the conveyance of a parcel of land containing 0.376 acres along
Wylderose Drive (State Route 971) from Sommerville Development Corporationl
and authorize the County Administrator to execute the necessary deed.
Summary of Information:
Staff requests that the Board of Supervisors accept the conveyance of the
parcel of land containing 0.376 acres along Wylderose Drive (State Route
971) for the relocation of Wylderose Court. This dedication will serve the
Sommerville Industrial Park.
District:
Midlothian
Preparer: c:::,~ ~. (j?1..._.......
J hn W. Harmon
Title:
Riqht of Way Manaqer
Attachments:
. Yes DNO
1#
O~,7
-
VICINI':!:'Y SKETCH
ACCEPTANCE OF A PARCEL OF LAND ALONG WYLDERROSE DRIVE FROH
SOHHERVILLE DFVELOprmNT CORPORA':!:'ON
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NUMBEn v= CD... T... Ru L- CHa (
CI 09"14'07' N 35'16'35' E 24,67 25.00 38.94 35.12 SURVEYS
C2 23"1a5(J' S 88'3054' E 46.68 237.33 98.03 95,37 ENG'n.
§ C3 24"38'30" S 89'14'41' E 64.94 297,33 127.88 126,89
C1 0(¡"29'76' N 58'19'18' W 23.51 .25.00 37.74 34.26
Cr. 31"17'05' N02"3r31'W 118.00 . 421,43 230.11 227,26
.~
C6 31'17'01' S 02'3r31, E 151.60 541.43 295.æ 291,97
C7 00"55'35' S 13'48'16' E 42.26 541.43 84.35 84.27
CO 03"11'23' N 16"4022' W 11.73 421.43 23.46 23.46
TIlE SAUSBUF/Y WES I (:OIll'()/1I\1/0N
MftPPMCELNO. 7-9(1) 1
OB9251'G51O
1/,'11 NO. 236 WYWFROSE DRNE
SOMMERVILlE DEVELOPMENT
CORPORA "ON
III DBI770PG53& DB1826PG344
, MftPPMCELNO. 15-1 (1) 1
1118' 10 PROI'OSED'STRÙUD,'SITE
, 1-0lÐP~~
- ~'êlUN£. '
"PRA1. E:t 16' Ð8182(J
I' IÐ8~Á, 'êxtt~f ~
8f'GíOS9 53"
20, PROPOSED J
(J(J(ÞI S;>6"5~ PROPERlY n
£- UNE <::!.
, 9.(þ '<6.8()
r1 /14 8?~E
,'5 / ~~ ¿NO. 236 WnnEROSE DRIVE
~. / J~- ) 9' ~ SOMMERVILlE DEVELOPMENT
IQ II' CORPORATION
ò i~) $11 DB1770PG53
0" I 'If, MftPPMCELNO. 15-1 (1) 1
, <? COUNTYPROJ. NO. 97015B
! f COUNTY SITE PLAN NO. 97PR0358
I II" J-- 9' DF/NNAGE
EASEMENT
(PRIVATE)
9 IXJ PROPOSED WYUJEROSE
. COURT RELOCATED
58.33" (60 RIGHT OF WAY)
----
NOTE:
1. NO IMPROVEMENTS AND NOT ALL
EASEMENTS SHOWN.
2. ACREAGE WIT/IIN PROPOSED
RELOCATION OF WYLfJEROSE counT
IS 0.376 AèRE.
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DATE: 11/4/97
DRAWN BY: KWr
CALE: 1"=60'
JOB NO, C97120
I~
ßJ\LZEQ
AND ASSOCI......TEs INC.
() ~~9
MIDL07H1ftN DIsmlCT
C/1ESTERFIEW COUNTY. VIRGINIA
* PLANNERS * ARCHITECTS * ENGINEERS * SURVEYDRS *
501 BRANCIlIoIAY ROMI . SlIlfE 100 · RICIIHOND. VIRGINIA 23236 . 794-051 . FAX 194-2635 REI"LECTlNG TOMORROW
"l~~.~!!..L.AKERIDúE Pf\RKIoIAY · SUII[ ¡ . ASIILANO. VIRGINIA ê3005 . ŒO~)-!i50-?RR8 . FAX (Rn4'-'í'ín-~n'í7
-
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'I' tit.
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
PageiofL
Meeting Date:
Januarv 14, 1998
Item Number: 9. C. 6.
Subject:
Conveyance of an Easement to Virginia Electric and Power Company
County Administrator's Comments:
{(~~ ttlf~
County Administrator: ~
Board Action Requested: Authorize the Chairman of the Board of Supervisors
and the County Administrator to execute an easement agreement with Virginia
Electric and Power Company to extend service for the Salem Church Middle
School concession stand and ball field lights.
Summary of Information:
Staff recommends that the Board of Supervisors authorize the Chairman of
the Board of Supervisors and the County Administrator to execute an
easement agreement with Virginia Electric and Power Company to extend
service for the Salem Church Middle School concession stand and ball field
lights.
District:
Dale
preparet>,t!,,O 7...1. C)11~"",
ohn W. Harmon
Title:
Right of Wav Manaqer
Attachments:
. Yes DNO
1*
ObO
to;'
-.
-
VICINITY SKETCH
CONVEYANCE OF AN RASEHENT
SALEH CHURCH ~1IDDLE
TO VIRGINIA
S~HOOL CONCESSION
ELECTRIC AND POT~7ER COHPA.NY
STAND AND BALL FIELD LIGHTS
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WRØIIIrIA POW&f
Plat to Accompany
Right-of-Way Agreement
COR 16
Legend
Vir inIa Elecbic and Power Com an
District .
/l-1/(){cíJJI'I,J
District- ownship-Borough
) ti '-(,A ( ý\
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Grid Number
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Fonn No. 7204æ(Aug 112)
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---
Location of Boundary Unes of Right of Way
-
~ (J, ,.._, J
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
PageìofL
Meeting Date:
January 14, 1998
Item Number: 9. C. 7 . a.
Subject:
Request permission for an Emergency Access Road and Bridge to
Encroach within a County Right of Way Designated as Krossridge
Road
County Administrator's Comments:
¡¿~~
County Administrator: ~
Board Action Requested: Staff recommends that the Board of Supervisors grant
P. C. Atack Properties I L.C. permission to construct an emergency access
road and bridge within a 50' County right of way designated as Krossridge
Road; subject to the execution of a license agreement.
Summary of Information:
P. C. Atack Properties I L.C. has requested permission to construct a gravel
road and bridge within a 50' County right of way designated as Krossridge
Road to provide emergency access to Providence Creek Subdivision. This
request has been reviewed by staff and approval is recommended.
District:
Clover Hill
preparer:~V..L? -z.J. 61..........,.,..,
J hn W. Harmon
Title:
Riqht of Way Manager
Attachments:
. Yes DNO
1#
P{"3'
"J )
I"
...-..
-
VICINITY SKETCH
~EQUFST PER1I1ISSION FOR A GRAVEL ROAD AND BRIDGE TO ENCROACH Y-'ÏITHIN A
COUN~Y RIGHT OF WAY DESIGNA~FD AS KROSSRIDGE ROAD
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
PageìofL
Meeting Date:
January 14, 1998
Item Number: 9. C. 7. b.
Subject:
Request Permission for a Drainage Pipe to Encroach Within a 20'
and Variable Width Easement and a 16' Sewer Easement
County Administrator's Comments:
R~J.
~~
County Administrator:
~
Board Action Requested: Staff recommends that the Board of Supervisors grant
Brandermill Community Associationl Inc. permission to install a 24'
drainage pipe within a 20' and variable width easement and a 16' sewer
easement; subject to the execution of a license agreement.
Summary of Information:
Brandermill Community Associationl Inc. has requested permission to install
a 24' drainage pipe within a 20' and variable width easement and a 16'
sewer easement as shown on the attached sketch. This request has been
reviewed by staff and approval is recommended.
District:
Clover Hill
preparer~ ~. d..-......
ohn W. Harmon
Title:
Right of Way Manager
Attachments:
. Yes DNO
1#
,)"L'
j ,-)U
/'7
-
VICINITY SKETCH
-
DHAINAGE
AND A
ASSOCIATION
PIPE TO ENCHOL~d WITHIN
16' SEWER EASEHENT
INC
A
20'
REGUEST PEHHISSION 1 u.z A
AND VAHIABLE WIDTH EASEMENT
BRANDEillUI.JL COHJ'mNITY
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
PageiofL
Meeting Date:
Januarv 14, 1998
Item Number: 9. C. 7 . c.
Subject:
Request Permission to Install Concrete Curb and Gutter Within a
16' Water Easement
County Administrator's Comments:
R~J~
County Administrator: ~
Board Action Requested: Staff recommends that the Board of Supervisors grant
Homestead Village Incorporated permission to install concrete curb and
gutter within a 16' water easement; subject to the execution of a license
agreement.
Summary of Information:
Homestead Village Incorporated has requested permission to install concrete
curb and gutter within a 16 I water easement. This request has been
reviewed by staff and approval is recommended.
District:
Clover Hill
Preparer: ~rL) -J. C1::f.-,.,
John W. Harmon
Title:
Riqht of Way Manager
Attachments:
. Yes DNO
1#
Ot>9
I~~
,-
VICINITY SKETCH
-
REQUES':l:' PEPlUSSION rnO INSTALL CONCRETE CURB AND GUTTER WITHIN A
16' ~^7ATER EASEf1ENT HOHESTEAD VILLAGE INCŒ~PORATED
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
PageiofL
Meeting Date:
Januarv 14, 1998
Item Number: 9. C. 7 . d.
Subject:
Request Permission to Install Curb and Gutter and Entrance Drive
Isle to Encroach Within an Existing 16' Drainage Easement
County Administrator's Comments:
R~>~
a¡r~
~
County Administrator:
~
Board Action Requested: Staff recommends
pple S?uthl Inc. permission
Summary of Information:
Apple Southl Inc. has requested permission to install curb and gutter and
entrance drive isle within an existing 16' drainage easement. This request
has been reviewed by staff and approval is recommended.
District:
Bermuda
prepareA~~. (j/ý' ..............
ohn W. Harmon
Title:
Right of Wav Manaqer
Attachments:
. Yes DNO
I #
é) ...) ~"þ
'.... , ¡;.,
19
(
....,-
VICINITY SKETCH
-
ENTRANCE
DRA_INAGE EASErŒNT
DRIVE
R.·FnUFST PERHISSION INS"'A.LL CURB AND r,UIõ1TF'R 1
ISLE TO ENCROACH WIIõ1HIN AN EXISIõ1ING 16'
A1?PLE SOUTH INC
"-
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1 TRAllVIEW CIR
2 WATERVIEW OR
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
PageiofL
Meeting Date:
Januarv 14, 1998
Item Number: 9. C. 7 . e.
Subject:
Request Permission to Install Curb and Gutter and Storm Sewer
Within an Existing Sanitary Sewer Easement
County Administrator's Comments:
R~ '7J~J
County Administrator:
Board Action Requested: Staff recommends that the Board of Supervisors grant
Moorefield IVI L.C. permission to install curb and gutter and storm sewer
within an existing sanitary sewer easement¡ subject to the execution of a
license agreement.
Summary of Information:
Moorefield IVI L.C. has requested permission to have curb and gutter and
storm sewer encroach within an existing sanitary sewer easement. This
request has been reviewed by staff and approval is recommended.
District:
Midlothian
preparer:~~ . ~
John W. Harmon
Title:
Right of Way Manager
Attachments:
. Yes DNa
1*
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?L:
VICINITY ~Kr.;'l'Ui
--
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GUTTER At' , TORM.
HOOREFIEL~, IV LC
SEWER WITHIN
RFQUEST PERHISSION IT'
AN EXISTING SANITARY
NSTALL CURB AND
~~WER E.1\SEHENT
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U"-RK DREvrus
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VlRGINIA 8EACH. VA 23462
TELN (757)490-9090
GPIN H: 748-705-9969. T,M. #17-15-1-6
SOORCE or TITLE D8 2897 PC 680
THIS SITE IS IN THE "EMERGING GROWT""" AREA,
AREA: 4,10 ACRES
DISTURBED AREA: 2,61 ACRES
Á BENCHMARK EL It 277.49
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
PageìofL
Meeting Date:
Januarv 14, 1998
Item Number: 9. C. 8.
Subject:
Lease of Property for Community Development Block Grant
County Administrator's Comments:
R.oe £I c~~ J c~~ ~ .fi1...<.-i l{j.tef ,?(~Jf:._ ~-"h.._
¿¿;¿;( .-/;k t.;lJfJ L'c4{;~~ &tLÌéJ.,.~ /ilc't£! /:Y2.t'j -?u¿-d
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County Administrator: ~·d'''\....
.fJ,./.:Y-).t..'4!
:I'/7L
Board Action Requested: Staff requests that the Board of Supervisors approve
a lease with J. C. M. Partnership for office space located at 10100 Iron
Bridge Road for the CDBG Officel effective January 191 1998 and authorize
the County Administrator to execute the lease agreement subject to approval
as to form by the County Attorney.
Summary of Information:
The lease covers a period of 60 months for a total of $101,352.96 beginning
January 191 1998. Rent for the property will be provided from Community
Development Block Grant Funds. CDBG is currently housed in Castlewood.
The Historical Society is relocating to Castlewood and CDBG has been asked
to move.
District:
Dale
preparer~-4? .J. ~,..,
John W. Harmon
Title:
Right of Way Manaqer
Attachments:
. Yes DNa
1#
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
PageiofL
Meeting Date:
Januarv 14, 1998
Item Number: 9. C. 9.
Subject:
Designation of Right of Way for Hicks Road
County Administrator's Comments:
R~ o¡r~
County Administrator: ~
Board Action Requested: Staff recommends that the Board designate right of
way for Hicks Roadl and authorize the County Administrator to execute the
necessary Declaration.
Summary of Information:
Prior to accepting roads into the secondary maintenance systeml VDOT
requires that the County designate right of way and record plats showing
the right of way. This right of way is on the existing LaPrade Library
Site and is required for the Hannaford Development at Hicks Road and Route
360. Approval is recommended.
District:
Clover Hill
prepare~~ ~. rn -.-....
ohn W. Harmon
Title:
Riqht of Wav Manaqer
Attachments:
. Yes DNO
1#
080
-zi!
VICINITY SKETCH
-
D~SIGN1\TION OF RIGHT
,-
TriJAY FOR HICKS
ROA,D
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page-Lof-L
9.C.l0.
Subject: Authorize FulItime Positions for Chesterfield Community Services Board Residential Services
County Administrator's Comments:
~Atf'tw4
County Administrator: ~
Board Action Requested:
1. Establish three Residential Counselor positions in MH Residential to provide residential support services
to persons with serious mental illness.
2. Establish four positions - Residential Supervisor, 2 Residential Counselors and a Senior Clinician - to
support a community home to serve four persons with mental retardation and provide specialized behavioral
services to this disability population.
3. Appropriate fee revenue of $104,300; increase MH/MR/SA Dept. expenditure budget by $104,300.
Summary of Information:
The MH Residential Services program has identified the need for three Residential Counselors to provide
residential support services for persons with serious mental illness. The Virginia Department of Mental
Health, Mental Retardation and Substance Abuse Services awarded $66,400 for this program expansion; along
with additional fee revenue, these resources were appropriated in September 1997 in a $617,700 budget
revision. The MH/MR/SA Dept. will utilize funds appropriated for part time salaries for the three Residential
Counselor positions.
A Residential Supervisor and two Residential Counselors are needed for staffing a community home to serve
four persons with mental retardation, and a Senior Clinician is needed to provide specialized behavioral
services to the MR disability residential population. Fee revenues of $104,300 from residential, day support
and behavioral consultation will fund this program.
No additiOnal~d~ are~d.
Preparer:/~ L-;;ift~ Title: Director. Dept. of MH/MR/SA
Burt H. Lowe, Ph.D.
Attachments:
DYes . No
1#
Ot,3
I
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,-
-
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 2 of2
Meeting Date: January 14, 1998
Budaet and Manaaement Comments:
Item Number:
If approved, this item will authorize full-time positions and
appropriate $104,300 in additional fee revenue.
In September 1997, in a $617,700 budget revision, a new MH Residential
Services program was authorized. within this appropriation the
Chesterfield Community Services Board authorized a Non-24-hour option
program to provide residential support services for persons with
serious mental illness. This item will authorize the establishment of
three Residential Counselor positions in MH Residential to provide the
necessary support for the program.
This item will also appropriate fee revenue and authorize four
positions for a new community group home. The revenue, $104,300 from
Medicaid Waiver Fees and Consumer Fees, will enable the department to
address an additional funding request which was identified during the
FY98 budget process. Needed for staffing the home is a Residential
Supervisor, two Residential Counselors and a Senior Clinician. The new
home will serve four persons with mental retardation and provide
specialized behavioral services to the MR disability population. The
revenues of $104,300 from residential, day support and behavioral
consultation will fund this program.
No County funds are requested.
Preparer:
Q
" l~t£t( (-~ ])(It~
Rebecca T. Dickson
Title: Actina Director. Budaet & Manaaement
. \.. ' '1
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page...L of ...L
Meeting Date:
January 14. 1998
Item Number:
9.C.l1.
Subject:
State Road Acceptance
County Administrator's Comments:
R~~
~
County Administrator:
Board Action Requested:
Summary of Information:
BERMUDA:
DALE:
Appleford, Section 1
Brentwood, Section C
Appleford, Section 2
Mayfair Estates, Section H
Lyndhurst, Section 1
MATOACA:
Nottington
Brechin Woods
Somersby, Section 1
Pinstown Landing
Somersby, Section 2
Glen Ki1churn
Walthall Creek, Section 15
Preparer: ~"'1tt~~
Richard. 1fIsh, P.E.
Title: Director. Environmental En~ineerin~
Attachments: . Yes
DNO
1#
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TO:
FROM:
SUBJECT:
DISTRICT:
MEETING DATE:
-
Board of Supervisors
Department of Environmental Engineering
State Road Acceptance - Appleford, Section 1
Bermuda
January 14, 1998
Appleford Lane
Appleford Court
Appleford Drive
Appleford, Section 1
0[,6
TO:
FROM:
SUBJECT:
DISTRICT:
-
Board of Supervisors
Department of Environmental Engineering
State Road Acceptance - Appleford, Section 2
Bermuda
MEETING DATE:
January 14, 1998
Appleford Drive
'." _0 ..../
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TO:
FROM:
SUBJECT:
DISTRICT:
-
Board of Supervisors
Department of Environmental Engineering
State Road Acceptance - Lyndhurst, Section 1
Bermuda
MEETING DATE:
January 14, 1998
Longmeadow Circle
Lyndhurst Drive
Lyndhurst Court
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Vicinity Map
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TO:
FROM:
SUBJECT:
DISTRICT:
MEETING DATE:
-
Board of Supervisors
Department of Environmental Engineering
State Road Acceptance - Nottington
Bermuda
January 14, 1998
Nottington Court
Nottington
Vicinity Map
( ) t ,9
TO:
FROM:
SUBJECT:
DISTRICT:
MEETING DATE:
-
-
Board of Supervisors
Department of Environmental Engineering
State Road Acceptance - Somersby, Section 1
Bermuda
January 14, 1998
Longmeadow Boulevard
Longmeadow Circle
Somersby Lane
Ramsey Drive
Somersby, Section 1
Vicinity Map
O~jO
TO:
FROM:
SUBJECT:
DISTRICT:
MEETING DATE:
,-
-
Board of Supervisors
Department of Environmental Engineering
State Road Acceptance - Somersby, Section 2
Bermuda
January 14, 1998
Ramsey Drive
Ramsey Court
Vicinity Map
O~J1
TO:
FROM:
SUBJECT:
DISTRICT:
-
Board of Supervisors
Department of Environmental Engineering
State Road Acceptance - Walthall Creek, Section 15
Bermuda
MEETING DATE:
January 14, 1998
Woodland Hill Drive
Walthall Creek See.1S
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Vicinity Map
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TO: Board of Supervisors
FROM: Department of Environmental Engineering
SUBJECT: State Road Acceptance - Brentwood, Section C
DISTRICT: Dale
MEETING DATE: January 14, 1998
Belfield Terrace
Belfield Circle
Brentwood Sec.C
'"""
ITATE
Vicinity Map
O~'3
TO:
FROM:
SUBJECT:
DISTRICT:
MEETING DATE:
-
Board of Supervisors
Department of Environmental Engineering
State Road Acceptance - Mayfair Estates, Section H
Dale
January 14, 1998
Oxbridge Road
Mayfair Estates Sec.R
t
Vicinity Map
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TO:
FROM:
SUBJECT:
DISTRICT:
MEETING DATE:
-
-
Board of Supervisors
Department of Environmental Engineering
State Road Acceptance - Brechin Woods
Matoaca
January 14, 1998
Brechin Lane
Culloden Lane
Brechin Woods
...-
Vicinity Map
O~'5
TO:
FROM:
SUBJECT:
DISTRICT:
MEETING DATE:
-
....-0"
Board of Supervisors
Department of Environmental Engineering
State Road Acceptance - Finstown Landing
Matoaca
January 14, 1998
HigWand Glen Drive
Finstown Lane
Finstown Landing
Vicinity Map
O~~b
TO:
FROM:
SUBJECT:
DISTRICT:
MEETING DATE:
-
-
Board of Supervisors
Department of Environmental Engineering
State Road Acceptance - Glen Kilchurn
Matoaca
January 14, 1998
Highland Glen Drive
Glen Kilchurn Drive
Glen Kilchurn
PROJEC
Vicinity Map
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of2
Meeting Date: January 14, 1998
Item Number: 9. C .12.
Subject:
Set Public Hearing for Zoning Ordinance Amendment Relating to Exterior Intercoms for Businesses.
County Administrator's Comments:
f?.~J ~~ /1 I'~
~~.
~
County Administrator:
Board Action Requested;
The Planning Commission recommends the Board set February 11, 1998, for a public hearing for a
zoning ordinance amendment relating to exterior intercoms for businesses.
Summary of information:
At the request of representatives from the development community, staff has prepared an ordinance
amendment which defines and makes a distinction between intercoms and outdoor public address systems.
The proposed ordinance recognizing emerging trends in marketing would permit the use of intercoms as
a restricted use in all commercial zoning districts while limiting outdoor public address systems as
conditional uses in specific commercial districts. The Planning Commission unanimously recommended
adoption of the proposed ordinance at their December 18, 1997, meeting.
Preparer:
Title: Director of Planning
C:DAT AI AGENDAlJAN1498.1/GOK
Attachments:
. Yes
DNa
#
O~.,~
-
-
AN ORDINANCE TO AMEND THE CODE OF THE COUNTY
OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING
AND REENACTING SECTIONS 19-144, 19-145, 19-154, 19-158 AND 19-301
RELATING TO INTERCOMS AND OUTSIDE PUBLIC ADDRESS SYSTEM
BE IT ORDAINED by the Board of Supervisors of Chesterfield County:
(1) That Sections 19-144, 19-145, 19-154, 19-158, and 19-301 of the Code of the
County of Chesterfield, 1997, as amended, is amended and reenacted to read as follows:
Sec. 19-144. Permitted uses by right.
Within any C-l District, no buildings, structures or premises shall be used, arranged or
designed to be used except for one or more of the following uses:
000
(c) Banks and savings and loan associations with or without an outside públic addless system
01 with 01 without drive-in windows.
000
Sec. 19-145. Uses permitted with certain restrictions.
The following uses shall be permitted in the C-1 District subject to compliance with the following
conditions and other applicable standards of this chapter. If the following restrictions cannot be
met, these uses may be allowed by conditional use, subject to the provisions of section 19-13:
000
( e) Intercoms as accessory to permitted uses. provided that such system is not audible to any
property located in an A R R- TH or R-MF district.
Sec. 19-154. Conditional uses.
The following uses may be allowed by conditional use in the C-2 District, subject to the
provisions of section 19-13:
000
(e) Except as pIovidc.d ill seaions 19-144(,) and 19-158(t), ,,ºutside public address_system in
conjunction with any permitted use, conditional use or special exception.
000
O~,9
-
-
Sec. 19-158. Permitted uses by right.
Within any C-3 District, no buildings, structures or premises shall be used or arranged or
designed to be used except for one or more of the following uses:
000
(s) Restaurants, to include carry-out.....witll 01 vvithout an outside public. addre5s system.
000
Sec. 19-301. Definitions.
For the purposes of this chapter, the following words and phrases shall have the following
mearungs:
000
Intercom - A device designed for two-way communication between a person within a building
or kiosk and a pedestrian or operator of a motor vehicle and which is not generally audible to
others.
000
Outside Public Address System - Any device used for broadcast of messages or music which
is generally audible by more than one person.
000
(2) That this ordinance shall become effective immediately upon adoption.
1014:20723.1 2
100
-~
-
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page -L of2:.-
Meeting Date:
January 14, 1998
Item Number:
9.C.13.
Subject:
Transfer of Bermuda District Three-Cent Road Funds for a Contract Between the County and the
Chester Forum to Purchase Additional Chester Forum Tickets for the County and County Students
County Administrator's Comments:
County Administrator:
Jr>e
BoardAction Requested:
Transfer $1,000 from Bermuda District Three-Cent Road Funds to purchase additional Chester
Forum tickets for Chesterfield County and Chesterfield County students.
Summary of Information:
Mr. McHale has requested that the Board transfer $1,000 in Bermuda District Three-Cent
Road Funds to the Chester Forum, an organization that was recently fonned to bring nationally
recognized speakers to the Chester area. The Chester Forum will present three speakers during its
1998 season. In April 1997, the Board approved the transfer of $1,000 in Three Cent Road Funds
to the Chester Forum for the purchase of 50 tickets to the Forum's 1998 season. The funds from the
transfer requested in this item will be used to purchase an additional 50 tickets for the 1998 season.
Under Virginia law, the County is legally precluded from making a donation to the Chester
Forum. However, the County is legally permitted to contract with the Forum to purchase tickets to
Forum events. The County currently contracts with the Richmond Forum, a similar organization in
Richmond, to purchase tickets which are then made available to the County and to Chesterfield
County students. Mr. McHale requests that most of the Chester Forum tickets also be provided to
County students as determined by the County School Board.
(Continued)
Preparer:
(7 . ;Q
:", ,---., <
U/ (Ú (, {C((y¥"
~ecea T. Die son
Acting Director, Budget and Management
Title: .
1205:21284.1
1#
1.01
I
Attachments:
DYes
. No
z"'-
-, -
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 2 of 2
AGENDA
Summary of Information:
This $1,000 payment will purchase an additional 50 tickets increasing to 100 the total number
of tickets available to the County and County students this year. Twelve (12) tickets per program
ITom the total number of tickets purchased will be reserved for County officials with the balance of
the tickets forwarded to the School Board for distribution to students.
The current balance of the Bermuda Three-Cent Road Fund account is $11,942.00. Use of
$1,000 for the Chester Forum request will leave a balance of$10,942.00.
1205:21284.1
:102
-
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meetin Date: Janua
Item Number: fI.e .14.
Subiect:
Set Public Hearing to consider Appropriation of payment to the escrow
agent for advance refunding of Series 1991 General Obligation Bonds and
Interest and to authorize the County Administrator to execute documents
for reissuance of approximately $3,375,000 and Authorizing Reissuance
of General Obligation Bonds at a lower interest rate
County Administrator's Comments:
/1 t; (-t--(J' J)/.¡" J,i¿/ ') ,( I ¡'d./l L C;' .(.::..'. ..:.;
__J /.. ".,/),.)
County Administrator: -,-~ti:->,¡ L(~ ___
/.t:
J )J {, L(-Ü {'I / ¿I'Ú ,," J It I
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Board Action Reauested:
Set a public hearing for January 28, 1998 to consider appropriation of
$3.375 million in bond proceeds and interest to the escrow agent for
School and County Capital Projects for reissuance of 1991 General
Obligation Bonds
Summary of Information:
The County's financial advisors (Public Resource Advisory Group) have
analyzed the outstanding G.O. debt and determined that the market is
favorable for refinancing an additional $2.85M in callable bonds of the
1991 issue. The projected present value savings as a percentage of
refunded par (when combined with the $13.225M) of 6.2% could result in
an estimated total savings of $900,000.
Staff requests that the Board hold the public hearing and appropriate
an amount not to exceed $3.375M for this additional advance refunding
and related issuance costs and direct staff to allocate the
appropriation to the proper accounts/funds and authorize the County
Administrator to approve all closing documents.
ì
Preparer: ú,Çc¿tclc ,D{ clf('yy,
Rebecca T. Dickson
Title: Actina Director of Budaet & Mamt.
Attachments:
DYes
II No
1#
-
-
/ I
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page .1 of .5.
Meeting Date:
January 14. 1998
Item Number: l1.A.
Report On:
Developer Water and Sewer Contracts
Background:
The Board of Supervisors has authorized the County Administrator to
execute water and/or sewer contracts between the County and the
Developer where there are no County funds involved.
The report is submitted to the Board members as information.
Summary of Information:
The following water and sewer contracts were executed by the County
Administrator:
1.
Contract Number:
Project Name:
94-0111
Rivers Bendl Section 10
Developer:
Rivers Bend L.P. by FCP Corporation I
its Sole General Partner
Contractor:
R.M.C. Contractors I Inc.
Contract Amount:
Water Improvements -
Wastewater Improvements -
$35/590.00
$54/154.00
District:
Bermuda
Prepared By:
rY:fr.
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1#
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County Administrator:
Attachments:
. Yes DNO
z.¿
Agenda Item
January 141 1998
Page 2
2. Contract Number:
Project Name:
Developer:
Contractor:
Contract Amount:
District:
3. Contract Number:
Project Name:
Developer:
Contractor:
Contract Amount:
District:
4. Contract Number:
Project Name:
Developer:
Contractor:
Contract Amount:
District:
5. Contract Number:
Project Name:
Developer:
Contractor:
Contract Amount:
District:
-
-
94-0208
Barney Car Care - Midlothian Turnpike
F. D. & B. Associates
Stamie E. Lyttle Co. I Inc.
Water Improvements -
Wastewater Improvements -
Midlothian
95-0073
Village at Midlothian
Jamie Lee Chafin
R.M.C. Contractors I Inc.
Water Improvements -
Wastewater Improvements -
Midlothian
96-0032
Bel Arbor
Bel Arbor Developers I Inc.
Castle Equipment Corporation
Water Improvements -
Wastewater Improvements -
Bermuda
96-0084
Adbel Business - Whitepine Road
Adbel Ltd. And Harrison and Hine
A. T. Carr
Water Improvements -
Wastewater Improvements -
Dale
$950.00
$11/018.75
$20/930.00
$30/543.00
$56/504.50
$77/948.40
$35/425.00
$56/645.00
1.04
Agenda Item
January 141 1998
Page 3
6. Contract Number:
Project Name:
Developer:
Contractor:
Contract Amount:
District:
7. Contract Number:
Project Name:
Developer:
Contractor:
Contract Amount:
District:
8. Contract Number:
Project Name:
Developer:
Contractor:
Contract Amount:
District:
9. Contract Number:
Project Name:
Developer:
Contractor:
Contract Amount:
District:
-
-
96-0085 (Revised)
Birkdalel Sections 10 and 12
Crimson Birkdale L.P.
Castle Equipment Corporation
Water Improvements -
Wastewater Improvements -
$63/260.12
$101/270.78
Matoaca
96-0273
Lowe's - Jefferson Davis Highway
Lowe's Home Centers I Inc.
S. W. Rogers Co. I Inc.
Water Improvements -
Wastewater Improvements -
$95/461.80
Private
Bermuda
96-0295
Express Muffler
Hubert S. Bailey Jr. and Lisa R. Bailey
Greg Jones Excavating
Water Improvements -
Wastewater Improvements -
$4/925.69
$101050.00
Bermuda
97-0016
Homestead Village at Arboretum
Homestead Village Incorporated
Duke Contracting of Virginia I Inc.
Water Improvements -
Wastewater Improvements -
$23/140.00
$41900.00
Clover Hill
:105
Agenda Item
January 141 1998
Page 4
10. Contract Number:
Project Name:
Developer:
Contractor:
Contract Amount:
District:
II. Contract Number:
Project Name:
Developer:
Contractor:
Contract Amount:
District:
12. Contract Number:
Project Name:
Developer:
Contractor:
Contract Amount:
District:
13. Contract Number:
Project Name:
Developer:
Contractor:
Contract Amount:
District:
-
-
97-0027
Warfield Estatesl Section E
William B. and Gene H. DuVal
Water:
Wastewater:
J. Steven Chafinl Inc.
Berconl Incorporated
Water Improvements -
Wastewater Improvements -
Bermuda
97-0052
Capel Rug at Bellgrade
Integra Lands LLC
Couch Construction Company I Inc.
Water Improvements -
Midlothian
97-0055
New Deliverance Evangelistic Church
1701 Turner Road
New Deliverance Evangelistic Church
Atlee Construction Company I Inc.
Water Improvements -
Clover Hill
$30/270.40
$83/836.00
$81100.00
$5/658.68
97-0144
Kingston Avenue (North) Road Water Extension
Rivers Bend L.P. by FCP Corporation
its Sole General Partner
R.M.C. Contractors I Inc.
Water Improvements -
Bermuda
$25/181.00
~06
l',gellda Item
January 141 1998
Page 5
14. Contract Number:
Project Name:
Developer:
Contractor:
Contract Amount:
District:
15. Contract Number:
Project Name:
Developer:
Contractor:
Contract Amount:
District:
-
-
97-0149
Marva Maid Sewer Extension - Touchstone Road
Oliver D. Rudy I Trustee
Castle Equipment Corporation
Water Improvements -
$311100.32
Bermuda
97-0212
Applebee's at Ironbridge Plaza
Apple South Inc.
Bookman Construction Company
Water Improvements -
Wastewater Improvements -
$9/900.00
$1/500.00
Bermuda
~07
-
-
1/6
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page LoLl...
Meeting Date: January 14 I 1998
Item Number:
11. B.
Subj ect:
Status of General Fund Balancel Reserve for Future Capital
Projects I District Road and Street Light Funds I Lease Purchases
County Administrator's Comments:
County Administrator:
~
BoardAction Requested:
Summary of Information:
Preparer: c;;,.- -d. ~~;l
Lane B. Ram y
Title:
County Administrator
Attachments:
. Yes
D No
I #
~08
I
...~
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CHESTERFIELD COUNTY
GENERAL FUND BALANCE
January 8, 1998
BOARD
MEETING
DATE DESCRIPTION AMOUNT BALANCE
07/01/97 FY98 Beginning Fund Balance $35,322,215
11/12/97 Designations/appropriations of excess fund
balance:
School Expenditure Savings designated for
use in FY98 (1,910,483) $33,411,732
Excess FY97 State Sales Tax appropriated
for School use in FY98 (129,334) $33,282,398
Designation for reduction in BPOL revenue
(based on Board action July, 1997) (500,000) $32,782,398
Appropriation in FY98 for the Rt.360/
Genito Road Study (140,000) $32,642,398
Appropriation of FY97 County
Expenditure Savings for County
department carry forward requests (for use
in FY98) (406,950) $32,235,448
Designation for use in the FY99 budget for
County and Schools for capital or other
non-recurring costs (5,180,998) $27,054,450
:109
-
-
CHESTERFIELD COUNTY
RESERVE FOR FUTURE CAPITAL PROJECTS
TRADITIONALLY FUNDED BY DEBT
January 8, 1998
FOR FISCAL YEAR '98 BEGINNING JULY 1, 1997
04/09/97 FY98 Budgeted Addition 7,419,000 7,444,057
04/09/97 FY98 Capital Projects (5,979,000) 1,465,057
8/27/97 Transfer funds for Fernbrook, Old
Williamsburg Sec., Ph. V drainage
project (14,000) 1,451,057
8/27/97 Transfer funds for purchase of permanent
access between the athletic facilities at
Providence Middle & Davis Elem. (7,000) 1,444,057
8/27/97 Designation of funding for the upper Swift
Creek Reservoir Water Shed (450,000) 994,057
8/27/97 Transfer for Lucy Corr Road Extension (39,550) 954,507
8/27/97 Designation for Lucy Corr Road Extension
in the event that sale of property at Castlewood
does not close by 6/30/98. (200,000) 754,507
9/10/97 Transfer to General Services Buildings and
Grounds for entrance vestibule and heater
additions at the Circuit Courts Building (51,000) 703,507
11 ., 0
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Prepared by
Accomlting Department
December 31, 1997
SCHEDULE OF CAPITALIZED LEASE PURCHASES
Date
Began
Description
Original
Amount
Date
Ends
Outstanding
Balance
12/31/97
APPROVED AND EXECUTED
12/88
Airport State Police
Hangar Additions
County Warehouse
Total
$128,800
331.200
460.000
12/00
$ 43,377
111.540
154,917
03/89
Geographic Information
System ("GIS") -
Automated Mapping
System
09/96
School Technical Center Printing Press
3,095,000 3/98 440,000
36,605 8/98 7,123
17,510,000 12/01 9,215,000
80.649 11/99 48.651
$21.182254 $9.865.691
09/93
School Copier
* 12/93
Real Property Lease/
Purchase
TOTAL APPROVED
AND EXECUTED
PENDING EXECUTION
Building Construction, Expansion and Renovation - Certificates of Participation - $26.8 million
Approved August 27, 1997
*Second Refunding of Certificates of Participation, Series 1985
1! .... ~)
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-
-
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Meeting Date:
January 141 1998
Item Number:
Sub,ject:
Roads Accepted into the State Secondary System
County Administrator's Comments:
County Administrator:
BoardAction Requested:
Summary of Information:
~
Preparer:
---.-? . '
{~})J~f~
Tammy . Haskins
Title:
Acting Clerk to ehe Board
Attachments:
. Yes
D No
I #
! I /1
L
Page J..oLL
l1.C.
"I /.. 3
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Meeting Date:
January 14, 1998
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page ..L. of.L..
Item Number:
1%.
Subject:
EXECUTIVE SESSION
County Administrator's Comments:
County Administrator:
~-Æ
BoardAction Requested:
Summary ofInformation:
E'\l.:cutive session pursuant to § 2.1-344A7., Code of Virginia, 1950, as amended, for
consultation \\ith legal counsel regarding legal issues relating to the settlement of (i) Vulcan Materials
v, Jacobson and (ii) the Lake Evergreen dam repair.
Preparer:
c;;~ , ~C~ Title:
;"teven L. Micas 0505:21345.1
County Attorney
Attachments:
DYes
. No
1#
-
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page -LoLL
Meeting Date:
January 14, 1998
Item Number:
l Z.IÖ .
Subject:
Appropriate $75,000 In anticipated reimbursement and award bid for Lake Evergreen Dam
Restoration.
County Administrator's Comments:
County Administrator:
BoardAction Requested:
(I) Appropriate $75,000 in anticipated reimbursement to fund the restoration of the Lake Evergreen
Dam; and (2) Authorize the County Administrator to enter into a contract with G. V. Layne for
$73,711.
Summary of Information:
Lake Evergreen is a BMP facility that receives stormwater runoff from the Evergreen
development. Lake Evergreen Dam has sustained serious damage and must be repaired. The
restoration project was bid in late August 1997 and a bid opening was held September 11, 1997. The
low bid was submitted by the firm ofG. V. Layne for $73,71 I.
The homeowner's association that is responsible to maintain Lake Evergreen has ceased to
exist as a result of a dispute with the developer over responsibility for the damage. Accordingly,
funds were not available in September to pay for the repair. At the Board's request, this item was
deferred to give staff an opportunity to identifY sources for payment of the repair cost. Staff has now
received firm commitments from the developers of Evergreen, the School Board and future
developers to pay the cost of the repair.
Since these commitments are contingent on the Board awarding the contract, the Board needs
to award the contract and appropriate the money, which will then be reimbursed to the County by the
various developers.
Preparer:
-1·; '~'" ,',
/( /í.'~/'C:'. .: ,,,.¡
. charcilVl. ~¿b'Ì1Sh, P. E.
Title:
Director, Environmental Engineering
0505:21477,2
1#
I
Attachments:
DYes
D No
~-
-
lis- ,-i.
¿¡",~Igþf.~
'§.I!i" '".
f~'f; " \
:~ ~,ft2
" I?ÎRGIÑ\""'-
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1:...- of~
Meeting Date:
January 141 1998
Item Number:
16.A.
Subject:
Resolution Recognizing Mr. Paul W. Riley Upon Attaining Rank of
Eagle Scout
County Administrator's Comments:
County Administrator:
c/«.
BoardAction Requested:
Summary of Information :
Staff has received a request for the Board to adopt a
resolution recognizing Mr. Paul W. RileYI Troop 8971 sponsored
by Mount Pisgah United Methodist Churchl upon attaining rank of
Eagle Scout.
Resides in: Midlothian District
Preparer:
~b.~
Tammy D. Haskins
Title:
Actin~ Clerk to tnp
R()~""d
Attachments:
. Yes
D No
1#
1.Á6
I
:>.
-
-
RECOGNIZING MR. PAUL W. RILEY UPON HIS
ATTAINING RANK OF EAGLE SCOUT
WHEREAS, the Boy Scouts of America was incorporated by Mr.
William D. Boyce on February 81 1910; and
WHEREAS, the Boy Scouts of America was founded to promote
citizenship training I personal development I and fitness of
individuals; and
WHEREAS, after earning at least twenty-one merit badges in a
wide variety of fields I serving in a leadership position in a
trooPI carrying out a service project beneficial to his communitYI
being active in the trooPI demonstrating Scout spiritl and living
up to the Scout Oath and Law; and
WHEREAS, Mr. Paul W. RileYI Troop 8971 sponsored by Mount
Pisgah United Methodist Churchl has accomplished those high
standards of commitment and has reached the long-sought goal of
Eagle Scout which is received by less than two percent of those
individuals entering the Scouting movement; and
WHEREAS, growing through his experiences in Scouting I learning
the lessons of responsible citizenship I and priding himself on the
great accomplishments of his CountYI Paul is indeed a member of a
new generation of prepared young citizens of whom we can all be
very proud.
NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County
Board of Supervisors hereby extends its congratulations to Mr. Paul
W. Riley and acknowledges the good fortune of the County to have
such an outstanding young man as one of its citizens.
.. Á; ....,
......_t..
,-
-
Il, t3
.-:--
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page
1 of 2
Meeting Date:
January 14,1998
Item Number:
16.B.
Subject:
Resolution recognizing ABB for their contribution to Chesterfield County by naming them the
Chesterfield County Large Industry of the Year for 1997.
County Administrator's Comments:
County Administrator:
r/ðl!.
Board Action Requested:
Staff recommends the Board of Supervisors confirm the selection committeels designation of ABB as the
Large Industry of 1997 and adopt the attached resolution.
Summary of Information:
Based upon the Board/s approved Business Appreciation Award criteria, the Board gives four awards
annually, one each to Largel Medium and Small Business, and one to the Developer of the year. The
committee submits ABB for your approval as the recipient of Chesterfield/s 1997 Large Business
Appreciation Award. ABBI is a wholly owned subsidiary of Norwalk CT ABB, Inc. Since beginning their
operations in Chesterfield County in 1977 they have steadily increased their local employment,
investment, and community contributions enhancing the quality of life for citizens of Chesterfield County.
agi7n2/erk
preparer:~~'J1 (? ~ ¡~-
I Ga R. McLaren
Title:
Director
Attachments: . Yes D No
1#
1"""L
........1..0
I
:¿ð
-
Resolution Recognizing ABB Power Generation Inc.
1997 Large Industry of the Year
WHEREAS, the Chesterfield County Board of Supervisors established a Business
Appreciation and Recognition Award to recognize existing businesses within the County that
contribute to the County's economy and its citizens; and
WHEREAS, ABB Power Generation Inc. observed its 23rd anniversary in Chesterfield
County in 1997 and during which time it has located five company divisions, including its
U.S. Headquarters. ABB Power Generation Inc. is a world renown supplier of a
comprehensive line of rotating power generation equipment, engineering and services for
electric utilities, independent power producers, cogenerators and industry; and
WHEREAS, ABB Power Generation Inc. payroll has grown by approximately 512 people in
Chesterfield County and the company and its employees participate in a number of
Chesterfield based community organizations and;
WHEREAS, ABB Power Generation Inc. is a community minded corporation and helps
support the Chesterfield County community through its donation of endowment funds to the
John Tyler Community Foundation. The company participates in college programs directed
at the future of the machine engineering trades such as maintenance engineers, mechanics,
and various other educational programs;
NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of
Supervisors hereby expresses its gratitude on behalf of the County to ABB for its investment
and employment growth along with its many contributions to the community.
AND, BE IT FURTHER RESOLVED, that the Board of Supervisors expresses its
appreciation to ABB for its many contributions by recognizing ABB Power Generation Inc.
as the 1997 Large Business recipient of the Chesterfield County Business Appreciation and
Recognition Award.
~j-~
-
-
Il ~,
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page
1 of 1
Meeting Date:
January 14, 1998
.
Item Number:
i7.A.
Subject:
Public hearing to convey a parcel in the Airport Industrial Park (Airpark) and to authorize the County
Administrator to execute the contract documents.
County Administrator's Comments:
R~J. '1'í'~ ~~~.
County Administrator: ~
Board Action Requested:
Staff recommends that the Board of Supervisors authorize the County Administrator to enter into
a contract approved by the County Attorney and to convey a 3.67 acre parcel to Tredegar Film Products
or one of its designated subsidiaries at a purchase price of $50,000 per acre.
Summary of Information:
Tredegar Film Products is a subsidiary ofTredegar Industries. They are planning to construct a 25,000
sq. ft. facility (expandable to 45,000 sq. ft.) at the site off the cuI de sac of White Bark Terrace. This
division will be utilizing this site for the Film Products production and research and development. The
Chesterfield County Department of Economic Development has worked with this company to identify
this site as a location for the proposed production facility and supports the conveyance of this parcel to
Tredegar Film Products or one of its subsidiaries that may be designated by the company to purchase
the property.
agi7d5/skd
Preparer. .4,72. ~~
Gary R. McLaren
Title: Director
I # ~ ~¡Ü I
-'- A,.¡
Attachments: DYes . No
1Airijmonì) Q1imtfj - iBi[j~"'4,'b
""
.: '" Affiliate of Media General
P. O. Box 85333
Richmond, Virginia 23293-0001
(804) 649-6000
¡Account Num.
220806
I Date
01/07/98
Advertising Affidavit
(This is not a bill, please pay from invoice)
CHESTERFIELD CO.BO.SUPV
ATTN FAITH DAVIS
BOARD OF SUPERVISORS
POBOX 40
CHESTERFIELD VA
23832
Date Code Description Ad Size Total, Cost
01/07/98 121 TAKE NOTICE TAKE NOTICE THAT THE BOARD 0 1 x 22 192.28
Richmond Newspapers, Inc.
Publisher of
THE RICHMOND TIMES-DISPATCH
TAKE NOTICE
T... .",*- .. ....1JouØ of $¡¡.
=-:.~~~
~ m JanúIIy 14, .. at
7:00 ,p,m. In the County Public
Meeting Room at the Cheaterfield
Courthouse, Chesterfield Virginia
will hold a public hearing to COIlsid:
er:
To consider the conveyance of a
3,67 acre parcel in the Airport In-
dustrial Park (Airpark) to Tredegar
FHm Products, or one of its deslg
n~ted subsidiaries, at a purChase
pnce of $50,000 par acre,
If further information is desired
contact Mr, Gary A. Mclaren Di:
rector of Economic Development
at 748-3963, between the hours of
8:30 a.m. to 5:00 p.m, Monday
through Friday, '
This is to certify that the attached MEETI NGS - COMI NG EVENTS
was published by Richmond Newspapers, Inc., in the City
of Richmond, State of Virginia, on the following dates:
12/31/97 01/07/98
The first insertion being given. . .. 12/31/97
Sworn to and subscribed before
me this ?~
d.A.!. '" -- 1\1),,0'</
St t V¡"",· Notary Public
a 0 If Ima
City of Richmond
My Commission expires 03/31/01
THIS IS NOT A BILLI PLEASE PAY FROM INVOICE.
THANK YOU
-
-
F'
Ii 0
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page ....L of L
Meeting Date:
Januarv 14, 1998
Item Number:
17.B.
Subject:
PUBLIC HEARING: Ordinance to Vacate Portions of a 16' Drainage
Easement Across Lot 69/ Block MI Deer Runl Section 2
--- County Administrator's Comments:
R~J~
County Administrator: ~
Board Action Requested: Staff recommends that the Board of Supervisors
adopt an ordinance to vacate portions of a 16' drainage easement across Lot
691 Block MI Deer Run, Section 21 shown on the attached map.
Summary of Information:
Brenda W. Atkins has submitted an application requesting the vacation of
portions of a 16 I drainage easement across Lot 69 I Block MI Deer Runl
Section 2. This request has been reviewed by staff and approval is
recommended.
District:
Matoaca
prepa~,:.fl£ ?-J. 04~
ohn W. Harmon
Title:
Right of Way Manaqer
Attachments:
. Yes DNO
1*
'1 #)1
...... ,.,.,
32
~ ....-...
VICINITY SKETCH
ORDINANCE TO VACA~E PORTIONS
69 BLOCK f1 DEER RUN SECTION 2
OF A 16' DRAINAGE
BRENDA WATKINS
EASEHENT ACROSS
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Date:G? -/5J:f7
Scale:/ "=40'
Job No.: cQ7Z J/52-
Pu r·. 8 ("(:: nd a lAI A H:::.inS
. PLANNERS· ARCHITECTS· ENGINEERS. SURVEYORS.
501 Branchway Road· Suite 100 . Richmond, Virginia 23236 . 794-0571 . Fax 794-2635
11038 Lakeridge Parkway· Suite 1 . Ashland, Virginia 23005 . (804) 550-2888 . Fax (804) 550-2057
~EFLECTlNG TOMO....Ow
-'- A."
-
-
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
PageiofL
Meeting Date:
Januarv 14, 1998
Item Number:
17.C.
Subject:
PUBLIC HEARING: Request to Quitclaim a 60' Unimproved Right of
Way Known as Wylderose Court Adjacent to the West Right of Way
Line of Wilderose Drivel State Route 971
County Administrator's Comments:
R~J ~ r pu1k.~
County Administrator: ~
Board Action Requested: Staff recommends that the Board of Supervisors
authorize the Chairman of the Board of Supervisors and the County
Administrator to execute a quitclaim deed to vacate a 60' unimproved right
of way known as Wylderose Court adjacent to the west right of way line of
Wylderose Drive.
Summary of Information:
Sommerville Development Corporation I a Virginia Corporation has requested
the quitclaim of a 60' unimproved right of way known as Wylderose Court
adjacent to the west right of way line of Wylderose Drivel State Route 971.
A new right of way has been dedicated to replace the portion of the right
of way vacated. Staff has reviewed the request and recommends approval.
District:
Midlothian
prepare~LJ -zJ. Q:1..........
John W. Harmon
Title:
Riqht of Way Manager
Attachments:
. Yes DNO
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VICINITY STZE'J'CH
PUBLIC HEARING- REQUES~
KNOWN AS WYLDE ROSE COURT ADJACENT
WILDEROSF DRIVE STATE ROUTE 971
TO QUITCLAP~ A 60' UNIHPROVED RIGHT OF WAY
TO THE WEST RIGHT OF WAY LINE OF
SOHI''lERVILLE DEVELOPHENT CORPORATION
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TI IE SAlISEJURY WI S 7 COIII'OI/II 7/0N
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LJB925 PG510
I¡III NO. 236 WYUJEROSE ORNE
SOMMEnVIlli DEVELOPMENT
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1. NO IMPROVEMENIS AND NOT ALL
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DRAINAGE EASEMENT (PRIVATE), A 60 FOOT 5^LZEQ
RIGI-IT-OF-WAY AND A 6Ö FOOT F1/GI1T-OF-WAY .
DATE 11/4/97 TO BE VACATED ACROSS PROPERTY .
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JOB NO. C97'120 CI/ESTERFlELDCOIJNIY, VIRGINIA
* PLANNERS * ARCHITECTS * ENGINEERS * SURVEYDRS .
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I
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of"
Meetin Date: Janua 14 1998
Item Number:
17.D.
Subiect:
Public Hearing to consider the appropriation of payment to the escrow
agent for advance refunding of Series 1991, 1990B, 1990AI and 1989A
General Obligation Bonds and to authorize the County Administrator to
execute documents for reissuance of approximately $13,000,000 in G.O.
Bonds at a lower interest rate.
countv~o~ r ~ ~.
County Administrator: ~
Board Action Requested:
(1) Hold Public Hearing and (2) appropriate payment to the escrow agent
for advance refunding of Series 19911 1990BI 1990A, and 1989A General
Obligation Bonds in the total amount of $13,225,000 (3) adopt
resolution to authorize refundingl and (4) authorize the County
Administrator to execute all closing documents.
Summary of Information:
The County's financial advisors (Public Resource Advisory Group) have
analyzed the outstanding G.O. debt and determined that the market is
favorable for refinancing approximately $12.620M in various callable
bonds. The projected present value savings as a percentage of refunded
par of 4.45% could result in an estimated savings of about $42,900 per
year or an estimated total of $529,400.
Staff requests that the Board of Supervisors appropriate an amount not
to exceed $13,225/000 for the refunding and related issuance costs and
direct staff to allocate the appropriation to the proper accounts/funds
and authorize the attached resolution and grant the County
Adminis~or .authorit~ to approve all closing documents.
Preparer: _~-~a TO ('ctS fV] Title:
Rebecca T. Dickson Acting Director, Budget & Mgmt.
Attachments:
DYes
.NO
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A RESOLUTION AUTHORIZING AND PROVIDING FOR THE
ISSUANCE, SALE AND DELIVERY OF AN ISSUE OF NOT TO EXCEED
SIXTEEN l\flLLION SIX HUNDRED THOUSAND DOLLARS ($16,600,000)
PRINCIPAL AMOUNT OF GENERAL OBLIGATION PUBLIC
IMPROVEMENT REFUNDING BONDS, SERIES B OF 1998, OF THE
COUNTY OF CHESTERFIELD, VIRGINIA, FOR THE PURPOSE OF
REFUNDING IN ADVANCE OF THEIR STATED MATURITIES A
PORTION OF THE COUNTY'S GENERAL OBLIGATION PUBLIC
IM:PROVEMENT BONDS, SERIES OF 1989A, A PORTION OF THE
COUNTY'S GENERAL OBLIGATION PUBLIC IMPROVEMENT BONDS,
SERIES OF 1990A, A PORTION OF THE COUNTY'S GENERAL
OBLIGATION PUBLIC IMPROVEMENT BONDS, SERIES OF 1990B, AND
A PORTION OF THE COUNTY'S GENERAL OBLIGATION PUBLIC
IM:PROVElVIENT AND REFUNDING BONDS, SERIES OF 1991;
APPROVING THE SALE OF SUCH BONDS; FIXING THE FORM,
DETERMINATION AND CERTAIN OTHER DEALS OF SUCH BONDS;
AND PROVIDING FOR THE SALE OF SUCH BONDS AND DELEGATING
TO THE COUNTY ADMINISTRATOR CERTAIN POWERS WITH
RESPECT THERETO
BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE COUNTY
OF CHESTERFIELD, VIRGINIA:
SECTION 1. Findings and Determinations. (a) Pursuant to Chapter 5 of Title 15.1
of the Code of Virginia, 1950, as then in effect, an election duly called and held in the County
of Chesterfield, Virginia (the "County"), on November 8, 1988 and an Order of the Circuit Court
of the County dated December 8, 1988, and pursuant to resolutions adopted by this Board on
December 14, 1988 and March 8, 1989, respectively, there were authorized to be issued, sold and
delivered the County's $23,900,000 principal amount of General Obligation Public Improvement
Bonds, Series of 1989A, dated March 1, 1989 and maturing in the principal amount of $1,195,000
on March 1 in each of the years 1990 to 2009, both inclusive (the "Series of 1989A Bonds").
(b) Pursuant to Chapter 5 of Title 15.1 of the Code of Virginia, 1950, as then in effect,
an election duly called and held in the County on November 8, 1988 and an Order of the Circuit
Court of the County dated December 8, 1988, and pursuant to resolutions adopted by this Board-
on October 11, 1989, January 24, 1990 and February 14, 1990, respectively, there were
authorized to be issued, sold and delivered the County's $25,225,000 principal amount of General
Obligation Public Improvement Bonds, Series of 1990A, dated February 1, 1990 and maturing
in the principal amount of $1,265,000 on January 15 in each of the years 1991 to 2006, both
inclusive, and in the principal amount of $4,985,000 on January 15 in the year 2010 (the "Series
of 1990A Bonds").
(c) Pursuant to Chapter 5 of Title 15.1 of the Code of Virginia, 1950, as then in effect,
0407:21514,1
195087.1 017358 RES
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an election duly called and held in the County on November 8, 1988 and an Order of the Circuit
Court of the County dated December 8, 1988, and pursuant to..resolutions adopted by this Board
on October 11, 1989, October 24, 1990 and November 14, 1990, respectively, there were
authorized to be issued, sold and delivered the County's $36,500,000 principal amount of General
Obligation Public Improvement Bonds, Series of 1990B, dated November 15, 1990 and maturing
in the principal amount of $1,825,000 on January 1 in each of the years 1992 to 2007, both
inclusive, and in the principal amount of $7,300,000 on January 1 in the year 2011 (the "Series
of 1990B Bonds").
(d) Pursuant to Chapter 5 of Title 15.1 of the Code of Virginia, 1950, as then in effect,
an election duly called and held in the County on November 8, 1988 and an Order of the Circuit
Court of the County dated December 8, 1988, and pursuant to resolutions adopted by this Board
on October 11, 1989, November 28, 1990, February 27, 1991, November 13, 1991 and
November 27, 1991 (and readopted on December 11, 1991), respectively, there were authorized
to be issued, sold and delivered the County's $82,610,000 principal amount of General Obligation
Public Improvement and Refunding Bonds, Series of 1991, dated November 15, 1991 and
maturing in varying principal amounts on July 15 in each of the years 1992 to 2007, both
inclusive, and on July 15 in the year 2011 (the "Series of 1991 Bonds").
(e) Pursuant to Article 5 of the Public Finance Act of 1991 (Sections 15.2-2643 through
15.2-2649, both inclusive), as now in effect, the County is authorized to issue refunding bonds
to refund any or all of its bonds in advance of their stated maturities.
(t) This Board deems it advisable and in the interest of the County to refund in advance
of their stated maturities the Series of 1989A Bonds maturing on March 1, 2000, which are
outstanding as of the date hereof in the principal amount of $1,195,000 (the "Refunded 1989A
Bonds"), the Series of 1990A Bonds maturing on January 15,2002, which are outstanding as of
the date hereof in the principal amount of $1,265,000 (the "Refunded 1990A Bonds"), the Series
of 1990B Bonds maturing on January 1, 2003, which are outstanding as of the date hereof in the
principal amount of $1,825,000 (the "Refunded 1990B Bonds"), and the Series of 1991 Bonds
maturing on July 15 in each of the years 2006 to 2007, both inclusive, and on July 15 in the year
2011, which are outstanding as of the date hereof in the principal amount of $10,475,000 (the
"Refunded 1991 Bonds").
(g) This Board deems it advisable and in the best interest of the County to authorize and
provide for the issuance, sale and delivery pursuant to such Article 4 of the Public Finance Act
of 1991 of an issue of General Obligation Public Improvement Refunding Bonds, Series B of
1998, for the purpose of refunding in advance of their stated maturities all or a portion of the
Refunded 1989A Bonds, the Refunded 1990A Bonds, the Refunded 1990B Bonds and the
Refunded 1991 Bonds.
0407:21514. I
195087.1 017358 RES
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SECTION 2. Authorization of General Obligation Public Improvement Refunding
Ikmds. For the purpose of refunding in advance of their statep maturities all or a portion of the
Refunded 1989A Bonds, the Refunded 1990A Bonds, the Refunded 1990B Bonds and the
Refunded 1991 Bonds (collectively, the "Refunded Bonds"), there are hereby authorized to be
issued, sold and delivered an issue of general obligation public improvement refunding bonds of
the County in a principal amount not exceeding $16,600,000 to be designated and known as
"General Obligation Public Improvement Refunding Bonds, Series B of 1998" (hereinafter
referred to as the "Bonds ").
SECTION 3. Approval of the Details and Sale of the Bonds. (a) The Bonds shall
be dated such date and shall bear interest from their date payable on such date and semiannually
thereafter, as shall be detennined by the County Administrator. The Bonds shall mature and
become due and payable on such date or dates not exceeding forty (40) years from their date and
in such principal amounts on each such date as shall be determined by the County Administrator.
(b) (i) The Bonds shall be issued only in fully registered form. One Bond representing
each maturity will be issued to and registered in the name of Cede & Co., as nominee of The
Depository Trust Company, New York, New York ("DTC"), as registered owner of the Bonds
and each such Bond shall be immobilized in the custody of DTC. DTC will act as securities
depository for the Bonds. Individual purchases will be made in book-entry fonn only, in the
principal amount of $5,000 or any integral multiple thereof. Purchasers will not receive physical
delivery of certificates representing their interest in the Bonds purchased.
(ü) Principal, premium and i~terest payments on the Bonds will be made by the
County by wire transfer to DTC or its nominee, Cede & Co., as registered owner of the Bonds,
which will in turn remit such payments to the DTC participants for subsequent disbursal to the
beneficial owners of the Bonds. Transfers of principal, premium and interest payments to DTC
participants will be the responsibility of DTC. Transfers of such payments to beneficial owners
of the Bonds by DTC participants will be the responsibility of such participants and other
nominees of such beneficial owners. Transfers of ownership interests in the Bonds will be
accomplished by book entries made by DTC and, in turn, by the DTC participants who act on
behalf of the indirect participants of DTC and the beneficial owners of the Bonds.
(iü) The County will not be responsible or liable for sending transaction statements
or for maintaining, supervising or reviewing records maintained by DTC, its participants or
persons acting through such participants or for transmitting payments to, communicating with,
notifying, or otherwise dealing with any beneficial owner of the Bonds. So long as the Bonds are
in book-entry only fonn, the County Treasurer will serve as Registrar and Paying Agent for the
Bonds. The County reserves the right to designate a successor Registrar and Paying Agent for the
Bonds if the Bonds at any time cease to be in book-entry only fonn.
0407:21514.1
195087.1 017358 RES
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(c) The Bonds shall be subject to redemption at the option of the County prior to their
stated maturities, in whole or in part at any time, on such.. dates and with such redemption
premiums, if any, as shall be determined by the County Administrator.
(d) If any Bond (or any portion of the principal amount thereof in installments of $5,000)
shall be called for redemption, notice of the redemption thereof, specifying the date, number and
maturity of such Bond, the date and place or places fIxed for its redemption, the premium, if any,
payable upon such redemption, and if less than the entire principal amount of such Bond is to be
redeemed, that such Bond must be surrendered in exchange for the principal amount thereof to
be redeemed and a new Bond or Bonds issued equalling in principal amount that portion of the
principal amount thereof not to be redeemed, shall be mailed not less than thirty (30) days prior
to the date fixed for redemption by fIrst class mail, postage prepaid, to the registered owner of
such Bond at his address as it appears on the books of registry kept by the Registrar for the Bonds.
The Registrar shall not be required to exchange or transfer any Bond later than the close of
business on the forty-fifth (45th) day next preceding the date fixed for redemption of such Bond
or any portion thereof. If notice of the redemption of any Bond shall have been given as
aforesaid, and payment of the principal amount of such Bond (or the portion of the principal
amount thereof to be redeemed) and of the accrued interest and premium, if any, payable upon
such redemption shall have been duly made or provided for, interest on such Bond shall cease to
accrue from and after the date so specified for redemption thereof. So long as the Bonds are in
book-entry only form, any notice of redemption will be given only to DTC or its nominee. The
County shall not be responsible for providing any beneficial owner of the Bonds with notice of
redemption.
SECTION 4. Appointment of County Treasurer as Registrar and Paying Agent;
Payment of Bonds; Bonds of Registry; Exchanges and Transfers of Bonds. Appointment of
Registrar. The County Treasurer is hereby appointed Registrar and Paying Agent for the Bonds
(hereinafter referred to as the "Registrar").
(b) Payment of Bonds. (i) At any time during which the Bonds shall be in fully registered
fon11, the interest on the Bonds shall be payable by check mailed by the Registrar to the registered
owners of the Bonds at their addresses as the same appear on the books of registry as of the record
date for the payment of interest on the Bonds, and the principal of and premium, if any, on the-
Bonds shall be payable at the principal office of the Registrar.
(ii) At any time during which the Bonds shall be in book-entry fonn, the principal
of and premium, if any, and interest on the Bonds shall be payable in accordance with the
arrangements made with the depository for the Bonds.
(iii) The principal of and premium, if any, and interest on the Bonds shall be
payable in such coin or currency of the United States of America as at the respective dates of
0407:21514.1
195087.1 017358 RES
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payment is legal tender for public and private debts. Interest on the Bonds shall be calculated on
the basis of a 360-day year consisting of twelve 30-day montQs.
(c) Books of Registry; Exchanges and Transfers of Bonds. (i) At all times during which
any Bond remains outstanding and unpaid, the Registrar shall keep or cause to be kept at its
principal office, books of registry for the registration, exchange and transfer of the Bonds. Upon
presentation at the principal office of the Registrar for such purpose, the Registrar, under such
reasonable regulations as it may prescribe, shall register, exchange, transfer, or cause to be
registered, exchanged or transferred, on the books of registry the Bonds as herein set forth.
(ü) Any Bond may be exchanged at the principal office of the Registrar for a like
aggregate principal amount of such Bonds in other authorized principal amounts of the same
interest rate and maturity.
(lii) Any Bond may, in accordance with its terms, be transferred upon the books
of registry by the person in whose name it is registered, in person or by his duly authorized agent,
upon surrender of such Bond to the Registrar for cancellation, accompanied by a written
instmment of transfer duly executed by the registered owner in person or his duly authorized
agent, in form satisfactory to the Registrar.
(iv) All transfers or exchanges pursuant to this Section 4(c) shall be made without
expense to the registered owners of the Bonds, except as otherwise herein provided, and except
that the Registrar shall require the payment by the registered owner of any Bond requesting such
transfer or exchange of any tax or other governmental charges required to be paid with respect to
such transfer or exchange. AIl Bonds surrendered pursuant to this Section 4(c) shall be cancelled.
SECTION 5. Execution and Authentication of Bonds: CUSIP Identification
Numbers. (a) Execution of Bonds. The Bonds shall be executed in the name of the County by
the manual or facsimile signatures of the Chainnan and the Clerk of the Board of Supervisors, and
the corporate seal of the Board of Supervisors shall be impressed, or a facsimile thereof printed,
on the Bonds.
(b) Authentication of Bonds. The County Administrator shall direct the Registrar to....
authenticate the Bonds and no Bonds shall be valid or obligatory for any purpose unless and until
the certificate of authentication endorsed on such Bond shall have been manually executed by the
Registrar. Upon the authentication of any Bond the Registrar shall insert in the certificate of
authentication the date as of which such Bond is authenticated as follows: (i) if the Bond is
authenticated prior to the first interest payment date, the certificate shall be dated as of the date
the Bonds are delivered to and paid for by the initial purchasers thereof; (ii) if the Bond is
authenticated upon an interest payment date, the certificate shall be dated as of such interest
payment date; (iii) if the Bond is authenticated on or after the record date for the payment of
0407:21514.1
195087.1 017358 RES
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interest on the Bonds and prior to such interest payment date, the certificate shall be dated as of
such interest payment date; and (iv) in all other instances the.. certificate shall be dated the date
upon which the Bond is authenticated. The execution and authentication of the Bonds in the
manner above set forth is adopted as a due and sufficient authentication of the Bonds.
(c) CUSIP Identification Numbers. CUSIP identification numbers may be printed on the
Bonds, but neither the failure to print any such number on any Bonds, nor any error or omission
with respect thereto, shall constitute cause for failure or refusal by the successful bidder for the
Bonds to accept delivery of and pay for the Bonds in accordance with the terms of its proposal to
purchase the Bonds. No such number shall constitute or be deemed to be a part of any Bond or
a part of the contract evidenced thereby and no liability shall attach to the County or any of its
officers or agents because of or on account of any such number or any use made thereof.
SECTION 6. Tax Covenant. The County covenants and agrees to comply with
the provisions of Sections 103 and 141-150 of the Internal Revenue Code of 1986 and the
applicable Treasury Regulations promulgated thereunder throughout the term of the Bonds.
SECTION 7. Sources of Payment of Bonds. The full faith and credit of the
County shall be and is hereby irrevocably pledged to the punctual payment of the principal of and
interest on the Bonds as the same become due. In each year while the Bonds, or any of them, are
outstanding and unpaid, there shall be assessed, levied and collected, at the same time and in the
same manner as other taxes in the County are assessed, levied and collected, a tax upon all taxable
property within the County, over and above all other taxes, authorized or limited by law and
without limitation as to rate or amount, sufficient to pay when due the principal of and premium,
if any, and interest on the Bonds to the extent other funds of the County are not lawfully available
and appropriated for such purpose.
SECTION 8. Form of Bonds. The Bonds shall be in substantially the fonn set
forth below with such necessary or appropriate variations, omissions and insertions as are
incidental to their numbers, interest rates and maturities or as are otherwise pennitted or required
by law or this resolution:
0407:21514,1
195087.1 017358 RES
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UNITED STATES OF AMERICA
COMMONWEALTH OF VIRGINIA
COUNTY OF CHESTERFIELD
GENERAL OBLIGATION PUBLIC IM:PROVEMENT REFUNDING BOND
SERIES B OF 1998
REGISTERED
REGISTERED
No. R-98B-
$
INTEREST RATE: MATURITY DATE:
DATE OF BOND:
CUSIP NO.:
--'-
_,199_
166393
REGISTERED OWNER: CEDE & CO.
PRINCIPAL AMOUNT:
The County of Chesterfield (hereinafter referred to as the "County"), a political
subdivision of the Commonwealth of Virginia, for value received, hereby promises to pay to the
Registered Owner (named above), or registered assigns, on the Maturity Date (specified above),
unless this Bond shall have been duly called for previous redemption and payment of the
redemption price shall have been duly made or provided for, the Principal Amount (specified
above), and to pay interest on such Principal Amount on _, _ and semiannually
on each _ and _ thereafter from the date hereof or from the interest payment
date next preceding the date of authentication hereof to which interest shall have been paid, unless
such date of authentication is an interest payment date, in which case from such interest payment
date if interest has been paid to such date, or unless such date of authentication is within the period
from the sixteenth (16th) day to the last day of the calendar month next preceding the following
interest payment date, in which case from such interest payment date if interest has been paid to
such date, until the payment of such Principal Amount (each such date is hereinafter referred to
as an interest payment date) at the Interest Rate (specified above) per annum, by check mailed by
the Registrar hereinafter mentioned to the Registered Owner in whose name this Bond is registered
on the books of registry kept and maintained by the Registrar, as of the close of business on the-
fifteenth (l5th) day (whether or not a business day) of the calendar month next preceding each
interest payment date. Interest on this Bond shall be calculated on the basis of a 360-day year
consisting of twelve 30-day months.
The principal of this Bond is payable upon presentation and surrender hereof at the
office of the County Treasurer of the County in Chesterfield, Virginia (the "Registrar"). The
principal of and interest on this Bond are payable in such coin or currency of the United States of
America as at the respective dates of payment is legal tender for public and private debts.
0407:21514.1
195087.1 017358 RES
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This Bond is one of a duly authorized issue of Bonds (herein referred to as the
"Bonds") of the aggregate principal amount of. Dollars
($ ) of like date and tenor herewith, except for number, denomination, interest
rate, maturity and redemption provisions, and is issued for the purpose of refunding in advance
of their stated maturities certain previously issued general obligation bonds of the County, under
and pursuant to and in full compliance with the Constitution and statutes of the Commonwealth
of Virginia, including Chapter 26 of Title 15.2 of the Code of Virginia, 1950 (the same being the
Public Finance Act of 1991), and a resolution duly adopted by the Board of Supervisors of the
County under such Public Finance Act of 1991 on January 14, 1998.
The Bonds of the issue of which this Bond is one maturing on and after
, (or portions thereof in installments of $5,000) shall be subject to redemption at the
--
option of the County prior to their stated maturities on or after _, _, in whole or in part
at any time, in such order as may be determined by the County (except that if at any time less than
all of the Bonds of a given maturity are called for redemption, the particular Bonds or portions
thereof to be redeemed shall be selected by the Registrar by lot), at a redemption price equal to
the principal amount thereof, together with the interest accmed on such principal amount thereof,
together with the interest accmed them to the date fixed for the redemption thereof.
If this Bond is redeemable and this Bond (or any portion of the principal amount
hereof in installments of $5,000) shall be called for redemption, notice of the redemption hereof,
specifying the date, number and maturity of this Bond, the date and place or places fixed for its
redemption, and if less than the entire principal amount of this Bond is to be redeemed, that this
Bond must be surrendered in exchange for the principal amount hereof to be redeemed and the
issuance of a new Bond equalling in principal amount that portion of the principal amount hereof
not to be redeemed, shall be mailed not less than thirty (30) days prior to the date fixed for
redemption by first class mail, postage prepaid, to the Registered Owner of this Bond at his
address as it appears on the books of registry kept by the Registrar for the Bonds. The Registrar
shall not be required to exchange or transfer this Bond later than the close of business on the forty-
fifth (45th) next day preceding the date fixed for redemption of this Bond or any portion hereof.
If notice of redemption of this Bond shall have been given as aforesaid, and payment of the
principal amount of this Bond (or the portion of the principal amount hereof to be redeemed) and
of the accmed interest payable upon such redemption shall have been duly made or provided for,_
interest hereon (or on the portion of the principal amount hereof to be redeemed) shall cease to
accme from and after the date so specified for redemption.
Subject to the limitations and upon payment of the charges, if any, provided in the
proceedings authorizing the Bonds of the series of which this Bond is one, this Bond may be
exchanged at the principal office of the Registrar for a like aggregate principal amount of Bonds
of the series of which this Bond is one, of other authorized principal amounts of the same interest
rate and maturity. This Bond is transferable by the Registered Owner hereof, in person or by his
0407:21514.1
195087.1 017358 RES
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attorney duly authorized in writing, at the principal office of the Registrar but only in the manner,
subject to the limitations and upon payment of the charges, if any, provided in the proceedings
authorizing the Bonds of the series of which this Bond is one, and upon the surrender hereof for
cancellation. Upon such transfer, a new Bond or Bonds of the series of which this Bond is one,
of authorized denominations and of the same aggregate principal amount, will be issued to the
transferee in exchange herefor.
The full faith and credit of the County are irrevocably pledged to the punctual
payment of the principal of and interest on this Bond as the same become due. In each year while
this Bond is outstanding and unpaid, there shall be assessed, levied and collected, at the same time
and in the same manner as other taxes in the County are assessed, levied and collected, a tax upon
all taxable property within the County, over and above all other taxes, authorized or limited by
law and without limitation as to rate or amount, sufficient to pay when due the principal of and
interest on this Bond to the extent other funds of the County are not lawfully available and
appropriated for such purpose.
This Bond shall not be valid or obligatory unless the certificate of authentication
hereon shall have been manually signed by or on behalf of the Registrar.
It is hereby certified, recited and declared that all acts, conditions and things
required to have happened, to exist and to have been performed precedent to and in the issuance
of this Bond and the series of which it is one, do exist, have happened and have been perfonned
in regular and due time, fonn and manner as required by law, and that this Bond and the Bonds
of the series of which this Bond is one do not exceed any constitutional or statutory limitation of
indebtedness.
IN WITNESS WHEREOF, the County, by its Board of Supervisors, has caused
this Bond to be executed by the manual or facsimile signature of the Chainnan of such Board; a
facsimile of the corporate seal of such Board to be imprinted hereon, attested by the facsimile
signature of the Clerk of such Board; and this Bond to be dated .
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[SEAL]
Attest:
Clerk of the Board of
Supervisors
Chairman of the Board of
Supervisors
0407:21514,1
\95087,\ 0\7358 RES
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CERTIFICATE OF AUTHENTICATION
This Bond is one of the Bonds delivered pursuant to the within-mentioned
proceedings.
County Treasurer, as Registrar
Date of Authentication:
ASSIGNMENT
For value received, the undersigned hereby sell(s), assign(s) and transfer(s)
unto
(Please print or type name and address, including postal zip code, of transferee)
PLEASE INSERT SOCIAL SECURITY
OR OTHER TAX IDENTIFYING NUMBER
OF TRANSFEREE:
the within Bond and all rights thereunder, and hereby irrevocably constitutes and appoints
, attorney, to transfer such Bond on the books kept
for the registration thereof, with full power of substitution in the premises.
Dated:
Signature(s) Guaranteed
NOTICE: Signature(s) must be
guaranteed by a member finn of
The New York Stock Exchange,
Inc. or a commercial bank or
tmst company.
(Signature(s) of Registered
Owner)
NOTICE: The signature(s) above
must correspond with the name
of the Registered Owner as it
appears on the front of this
Bond in every particular,
0407:21514,1
195087.1 017358 RES
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without alteration or enlarge-
ment or aQ,y change whatsoever.
SECTION 9. Sale of Bonds. (a) There is hereby delegated to the County
Administrator authority, without further action by the Board of Supervisors, to sell the Bonds
authorized for issuance under this resolution in accordance with the provisions hereof at
competitive sale at not less than the principal amount thereof, plus accrued interest thereon from
their date to the date of delivery thereof and payment therefor, and on such other tenns and
conditions as shall be provided in the Notice of Sale relating to the Bonds. The County
Administrator is hereby authorized to cause to be published and distributed a Notice of Sale of the
Bonds of each series in such fonn and containing such tenns and conditions as he may deem
advisable, subject to the provisions hereof. In lieu of publishing the full text of the Notice of Sale
of the Bonds in accordance with the provisions of the immediately preceding sentence, the County
Administrator is hereby authorized cause a Summary Notice of Sale of the Bonds in such fonn as
the County Administrator shall approve to be published in The Bond Buyer on a date selected by
the County Administrator and is hereby further authorized to cause to be prepared and distributed
a Preliminary Official Statement and a final Official Statement, a Detailed Notice of Sale and an
Official Proposal Fonn relating to the Bonds of each series, such Preliminary Official Statement,
together with the fonns of the Detailed Notice of Sale and Official Proposal Fonn set forth in
Appendix D thereto, to be in substantially the fonns thereof presented to the meeting at which this
resolution is adopted.
(b) The County Administrator is hereby authorized to receive proposals for the purchase
of the Bonds and, without further action by the Board of Supervisors, to accept the proposal
offering to purchase the Bonds at the lowest true interest cost to the County, computed in
accordance with the provisions of the Detailed Notice of Sale; provided (i) that such proposal is
accompanied by a certified or bank cashier's check in the amount specified in the Detailed Notice
of Sale payable to the order of the "County of Chesterfield, Virginia", or in lieu thereof a surety
bond meeting the conditions specified in the Detailed Notice of Sale, and is otherwise in
conformity with the Detailed Notice of Sale; (ii) that the true interest cost to the County as
specified in such proposal is not in excess of seven and one-half percent (71/2 %); and (iii) the
redemption premium payable upon the redemption of the Bonds shall not exceed five percent (5 %)
of the principal amount thereof. The County Administrator is hereby further authorized to_
determine, or to modify the provisions of this resolution with respect to, the dated date of the
Bonds, the interest payment dates for the Bonds, the dates on which the Bonds shall mature, the
principal amount of the Bonds maturing on each such maturity date and the redemption provisions
applicable to the Bonds and to fix the rates of interest to be borne by the Bonds of each maturity
as specified in the proposal accepted by him in accordance with the immediately preceding
sentence.
(c) The County Administrator is hereby further authorized to execute and deliver to the
0407:21514.1
\95087,\ 0\7358 RES
......'
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purchasers of the Bonds authorized for issuance under this resolution a Continuing Disclosure
Certificate evidencing the County I s undertaking, to comply with the continuing disclosure
requirements of Paragraph (b )(5) of such Rule 15c2-12 to the extent applicable to the Bonds, such
Continuing Disclosure Certificate to be in substantially the form set forth in Appendix C to the
form of the Preliminary Official Statement presented to the meeting at which this resolution is
adopted, together with such changes as shall be approved by the County Administrator upon the
advice of counsel (including the County Attorney or Bond Counsel to the County), such approval
to be conclusively evidenced by his execution of such Continuing Disclosure Certificate. The
County Administrator, the Director of Accounting and the County Attorney are hereby authorized
to execute and deliver to the purchasers of the Bonds of each series one or more certificates in the
forms provided for in the Official Statement relating to the Bonds.
SECTION 10. Authorization to Enter into Refunding Tmst Agreement and to
Appoint an Escrow Agent and to Designate the Refunded Bonds for Redemption. The County
Administrator or any Deputy County Administrator is hereby authorized to enter into a Refunding
Trust Agreement in the form customarily entered into by the County in connection with advance
refunding transactions providing for the redemption of the Refunded Bonds (the "Refunding Trust
Agreement") and to appoint an Escrow Agent to serve under the Refunding Trust Agreement.
(b) The County Administrator or any Deputy County Administrator is hereby authorized
to execute, on behalf of the County, subscriptions or purchase agreements for the securities to be
purchased by the Escrow Agent from moneys deposited in the Refunding Tmst Fund created and
established under the Refunding Trust Agreement. Such securities so purchased shall be held by
the Escrow Agent under and in accordance with the provisions of the Refunding Tmst Agreement.
(c) Subject to the sale and receipt of the proceeds of the Bonds, the County Administrator
or any Deputy County Administrator is hereby authorized to designate the Refunded Bonds for
redemption on such date or dates as they shall determine and are hereby further authorized to
direct the Escrow Agent to cause notices of the redemption of the Refunded Bonds on such date
or dates to be given in accordance with the provisions of the proceedings authorizing the issuance
of the Refunded Bonds.
SECTION 11. Filing of This Resolution. The County Attorney is hereby_
authorized and directed to file a copy of this resolution, certified by the Clerk of the Board of
Supervisors to be a true and correct copy hereof, with the Circuit Court of the County of
Chesterfield.
SECTION 12. Invalidity of Sections/ Paragraphs/ Clauses or Provisions. If any
section, paragraph, clause or provision of this resolution shall be held invalid or unenforceable
for any reason, the invalidity or unenforceability of such section, paragraph, clause or provision
shall not affect any of the remaining portions of this resolution.
0407:21514.1
195087.1 017358 RES
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SECTION 13. Headings of Sections. The headings of the sections of this
resolution shall be solely for convenience of reference 3.Qd shall not affect the meaning,
construction, interpretation or effect of such sections or of this resolution.
SECTION 14. Effective Date. This resolution shall take effect upon its adoption.
Date of Filing With the Circuit Court of the
County of Chesterfield, Virginia: January _, 1998
0407:21514.1
195087.1 017358 RES
"'f¡f,!';: PAYABLE TO
032120
THE PRO"ESS INDEX
15 Franklin Street P.O. Box 71
Petersburg, Va. 23804-0071
Phone - 732·3456
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TAKE NOTICE
Take notice that the
Board of Supervisors of
Chesterfield County, Vir-
ginia, at a regularly
scheduled meeting on
January 14, 1998 at
7:00 p.m. in the County
public meeting room at
the Courthouse, Chester-
field, Virginia, will hold
a public hearing to
consider:
An amendment to the
FY97-98 budget to ap-
propriate $13,225,000 in
payment to an escrow
agent which will be used
to refund 1991. 1990A,
1990B, and 1989A
bonds.
If further information is
desired, please contact
Mrs. Rebecca T. Dick-
son, Acting Director of
Budget and Managemcnt
at 748-1548, between the
hours of 8:30 a.m. to
5:00 p.m., Monday
through Friday,
January 7, 1998
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CHESTERFIELD COUN1'V
BOARD OF SUPERVISORS
AGENDA
Page -LoLL
Meeting Date: January 14 I 1998
Item Number:
18.
Subject:
Adjournment and Notice of Next Scheduled Meeting of the Board of
Supervisors
County Administrator's Comments:
County Administrator:
~
BoardAction Requested:
Summary of Information:
Motion of adj ournment and notice of next scheduled meeting on
January 281 1998 at-3-.UJ -fii1.m.
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Preparer:
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I ~. )4Q.O~Title:
Tammy D. askins
Attachments:
DYes
. No
Acting Clerk to the Board
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