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01-02-1992 Packet / - 3. f} ^ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA MEETING DATE: January 2, 1992 ITEM NUMBER: 3. A. SUBJECT: Election of Chairman and Vice Chairman COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Board's first order of business is the election of Chairman and Vice Chairman for 1992. The County Administrator presides over the meeting until the election of Chairman. Nominations do not require a second. PREPARED BY: ATTACHMENTS: YES 0 NO o/l SIGNATURE: ~ COUNTY ADMINISTRATOR 00 0 0 .~ ~ -.J.. ----- / BOS'9891 J""- (2, ~ ........ ^ .' ~ CHESTERFI ELD COUNTY BOARD OF SUPERVISORS AGE NDA MEETING DATE: ,Tann<'lry /.. 1992 ITEM NUMBER: 3.B. SUBJECT: Adoption of Rules of Procedure Governing Board Meetings COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Board has adopted procedures each year since 1981 at the annual meeting governing its meetings. The attached procedures were adopted by the Board in 1991 and rules of procedure should be readopted to be effective for 1992. (See attached Rules of Procedure. ) An alte.rnative Rules of Procedure includes the following three revisions: 1. Suspension of all zoning cases after the November, 1995 election until January, 1996. 2. Addition of a requirement that any zoning case must be deferred if amendments are made after the case is advertised; and 3. Adjustment of the agenda to reflect the new meeting schedule. PREPARED BY: ~.~ ATTACHMENTS: YES f 0800:1650:b44 cd11690:c42 Steven L. Micas County Attorney NO 0 00 002 SIGNATURE: ~ COUNTY ADMINISTRATOR I- '"' ~ 1992 PROCEDURES OF THE BOARD OF SUPERVISORS BE IT RESOLVED by the Board of Supervisors of the County of Chesterfield in accordance with Section 3.4 of the County Charter that the following rules of procedures shall govern the conduct of meetings and work sessions of the Board of Supervisors during the 1992 calendar year. Presiding Officer Section 1. Except as modified herein or as provided by law or historical practice, Robert's Rules, a Manual of General Parliamentary Law shall be the parliamentary authority of the Board of Supervisors. The County Attorney shall act as parliamentarian to the Board. Any questions involving the interpretation or application of Robert's Rules shall be addressed to the County Attorney. Section 2. The Chairman, or the Vice-Chairman, or in their absence, the most senior member of the Board, shall preside at all meetings of the Board, and on the appearance of a quorum shall call the meeting to order and the Board shall then proceed with its business. Section 3. The presiding officer shall preserve order and decorum. He may speak, make motions, and vote on all questions and he shall decide questions of order and proce- dure. The Chairman shall set reasonable time limits for all public hearings; provided that by maj ori ty vote the Board may reject such time limits. Quorum Section 4. A quorum shall consist of at least three members of the Board. A majority of a quorum shall be sufficient to carry any question except tax issues, incur- ring of debt and appropriations in excess of $500.00 which shall require a majority of the full Board for adoption. No Board member is required to vote on any question, but an abstention, although not a vote in favor of carrying a question, shall be counted as a vote for the purpose of determing a quorum. A tie vote shall defeat the motion, resolution or issue voted on, provided that all zoning cases must be disposed of by a motion approved by a majority of those voting. The Board shall not designate a tie breaker pursuant to ~ 15.1-535 of the Code of Virginia. Order of Business Section 5. The order of business at a regular meeting of the Board shall be as follows: cd11690:C42 00 003 -1- ,. r"\ '"' (a) Non-sectarian invocation conducted by members of local clergy; otherwise by a member of the Board, followed by the Pledge of Allegiance. (b) Approval of minutes of Reading of the minutes dispensed with. the shall previous meeting. be automatically (c) County Administrator's comments. (d) Committee reports. (e) Requests to postpone action, emergency additions or changes in the order of presentation with respect to any matter on the agenda. (f) Special resolutions of recognition. (g) Hearing of citizens on unscheduled matters involv- ing the services, policies and affairs of the county government or claims against the Board as provided in Section 6. (h) Items tabled or deferred from previous meetings. (i) Public hearings. (j) New business. (k) Adjournment. The Board shall confine their decisions to the matters presented on the agenda. Section 6. Any citizen desiring to present any matter concerning the services, policies and affairs of the County or claims against the Board shall be alloted appropriate time to present his case by the presiding officer. The presentation of the claim shall not exceed 30 minutes and each speaker may not exceed 5 minutes. . Every citizen desiring to present a matter to the Board shall by noon on the 6th calendar day prior to the meeting notify the Clerk of his intent to speak and the topic. The notice shall describe in detail the nature of the issue to be presented to the Board and the remedy, if any, that the citizen will ask of the Board. No citizen shall speak on any matter of business which is the subject of an ordinance or resolution included on the Board's agenda for that day. Persons appearing before the Board will not be allowed to: .'. (a) Campaign for public office; 00 On. \.' ':t cd11690:C42 -2- r"\, r'\. (b) Promote private business ventures; (c) Address matters within the administrative province of the County Administration; (d) Engage in personal attacks; or (e) Use profanity or vulgar language. Section 7. Any person speaking to a matter shall be limited to such period of time as shall be allotted by the presiding officer when necessary to preserve order and the efficiency of the meeting. Section 8. The order of business at a special meeting shall follow that of a regular meeting to the greatest extent possible. Minutes of Meeting Section 9. The Clerk of the Board shall prepare and maintain adequate minutes of the proceedings of the Board in accordance with the requirements of the Code of Virginia, 1950, as amended. Preparation of minutes will not include every aspect of the Board's meetings relating specifically to discussion and debate but will include all significant events relating to official action. Minutes shall be included as part of the agenda package for the subsequent meeting of the Board. Section 10. The Board may correct its minutes at any time after approval of the minutes only upon a clear showing that a clerical or administrative mistake was made. Agenda Section 11. The County Administrator shall prepare an agenda for each regular or special meeting of the Board on which shall appear the title of each matter on which action is to be taken at that meeting. The agenda for each regular meeting shall (a) be prepared at least five days prior to the meeting, (b) be promptly mailed or delivered to each member of the Board or placed in the repository assigned to such Board member, and (c) be distributed to appropriate officers and employees of the county government and members of the public and media requesting copies. Section 12. Supervisors any sequence. Upon a majority vote of the Board of item on the agenda may be called out of Section 13. Any matter not on the scheduled agenda, may be heard on the day of its introduction only if author- ized by the Chairman and upon the unanimous vote of the cdl1690:C42 -3- 00 0(10 .. r->. l'"'"'\ Board members present. Any such matter must be of an emer- gency nature, vital to the continued proper and lawful operation of the County. Section 14. [Reserved. ] Motions Section 15. When a motion is made, it shall be accur- ately stated by the presiding officer or proponent prior to voting on the question. Section 16. When a question is under debate no motion may be made except a motion to adjourn, to table, to substi- tute, or to amend. Such motions shall take precedence in the order listed above. Section 17. [Reserved. ] Reconsideration of Ordinances, Resolutions and Motions Section 18. Any vote by a member of the Board is final once cast. No ordinance, resolution or motion previously voted upon by the Board shall be brought forward for recon- sideration during the same meeting of the Board. Debate Section 19. The patron of an ordinance, resolution, motion or other matter may speak to the ordinance, resolu- tion, motion or other matter. Each member of the Board may participate in discussion of any issue only after being recognized by the Chairman. Each Board member will be allotted an appropriate period by the chairman to speak to the matter. Each member of the Board shall be afforded an opportuni ty to speak before any member of the Board may speak a second time. At the conclusion of debate, the question shall be called and no further debate shall be in order. Requests by members of the Board or the County Admini- strator relating to criticisms or concerns regarding the administration of the County, except when related to agenda items, shall not be presented or raised at a meeting of the Board unless first submitted in writing to the County Administrator and unless his response does not resolve the issue. Regular Meetings Section 20. Each year at its organizational meeting the Board shall set the regular meeting times and dates for the following year provided, however, that the Board shall cdl1690:C42 00 OOG -4- r-.. r\ meet at least once each month. Whenever the regularly scheduled meeting date shall fall on a legal holiday, the regular meeting of the Board shall be held on the following day in accordance with ~15 .1-536 of the Code of Virginia, 1950, as amended. The Chairman may cancel any meeting because of inclement weather and should reschedule any cancelled meeting at the earliest possible date by sending written notice to each member of the Board. Special Meetings Section 21. Special meetings of the Board may be called by two members of the Board in accordance with ~~15.1-537 and 15.1-538 of the Code of Virginia, 1950, as amended. Upon making such reque s t the Clerk shall noti fy all members of the Board at least five days prior to the meeting and obtain approvals of such request in accordance with the requirements of the Code of Virginia, 1950, as amended. The five-day notice can be waived only if waivers are signed by every member of the Board and the County Attorney and every member and the County Attorney attend the special meeting. Appointments Section 22. Appointments to committees of the Board and to authorities, boards and commissions shall be made only by resolution adopted by a majority of the full Board at a meeting subsequent to the meeting when the name has been offered to the Board for consideration. Prior to consideration of the nomination, the nominee shall be notified to determine his willingness to serve and to determine if he meets the minimum qualifications for such appointment. Committees Section 23. The Board or Chairman may recommend the creation of committees and the Chairman shall appoint members to such committees or appointment shall be by the Board when required. Committees may hold hearings and perform such other duties as may be prescribed. A committee may be instructed concerning the form of any report it shall be requested to make and a time may be fixed for submission of any report. Amendment of Rules Section 24. The rules of procedure of the governing body may be amended at any time during the year by a resolu- tion of a majority of the full Board. Section 25. The Board of Supervisors may suspend the application of any section of these rules by a unanimous cdl1690:C42 -5- 00 00'7 ,..... "" vote of the full Board members present taken in advance of an agenda item considered under the suspended rules. Section 26. A Deputy Sheriff shall serve as Sergeant at Arms. cdl1690:C42 -6- 00 008 ,... ^ 1992 PROCEDURES OF THE BOARD OF SUPERVISORS BE IT RESOLVED by the Board of Supervisors of the County of Chesterfield in accordance with Section 3.4 of the County Charter that the following rules of procedures shall govern the conduct of meetings and work sessions of the Board of Supervisors during the 1992 calendar year. Presiding Officer Section 1. Except as modified herein or as provided by law or historical practice, Robert's Rules, a Manual of General Parliamentary Law shall be the parliamentary authority of the Board of Supervisors. The County Attorney shall act as parliamentarian to the Board. Any questions involving the interpretation or application of Robert's Rules shall be addressed to the County Attorney. Section 2. The Chairman, or the Vice-Chairman, or in their absence, the most senior member of the Board, shall preside at all meetings of the Board, and on the appearance of a quorum shall call the meeting to order and the Board shall then proceed with its business. Section 3. The presiding officer shall preserve order and decorum. He may speak, make motions, and vote on all questions and he shall decide questions of order and proce- dure. The Chairman shall set reasonable time limits for all public hearings; provided that by majority vote the Board may reject such time limits. Quorum Section 4. A quorum shall consist of at least three members of the Board. A majority of a quorum shall be sufficient to carry any question except tax issues, incur- ring of debt and appropriations in excess of $500.00 which shall require a majority of the full Board for adoption. No Board member is required to vote on any question, but an abstention, although not a vote in favor of carrying a question, shall be counted as a vote for the purpose of determing a quorum. A tie vote shall defeat the motion, resolution or issue voted on, provided that all zoning cases must be disposed of by a motion approved by a majority of those voting. The Board shall not designate a tie breaker pursuant to ~ 15.1-535 of the Code of Virginia. Order of Business Section 5. The order of business at a regular meeting of the Board shall be as follows: cdl1690:b44 -1- 00 009 " ~ (a) Non-sectarian invocation conducted by members of local clergy; otherwise by a member of the Board, followed by the Pledge of Allegiance. (b) Approval of minutes of Reading of the minutes dispensed with. the shall previous meeting. be automatically (c) County Administrator's comments. (d) Committee reports. (e) Requests to postpone action, emergency additions or changes in the order of presentation with respect to any matter on the agenda. (j!) New County business not requiring a public hearing. (a~) Items tabled or deferred from previous meetings shall be heard at the appropriate afternoon or evening portion of the meeting. (fg) Special resolutions of recognition, when scheduled, shall be heard beginning at 7:00 p.~~ (~!) Hearing of citizens on unscheduled matters involv- ing the services, policies and affairs of the county government or claims against the Board as provided in Section 6 shall be heard beginning at 7:00 p.m. (:i:i) Public hearings 7:00 p.m. (k) Adjournment. and zoning shall begin at (1) Work sessions shall begin at 2:00 p.m. When only one Board meetfng--rs scheduled ln any monthL public hearings will begin at 2:00 p.m. The Board shall confine their decisions to the matters presented on the agenda. Section 6. Any citizen desiring to present any matter concerning the services, policies and affairs of the County or claims against the Board shall be alloted appropriate time to present his case by the presiding officer. The presentation of the claim shall not exceed 30 minutes and each speaker may not exceed 5 minutes. Every citizen desiring to present a matter to the Board shall by noon on the 6th calendar day prior to the meeting notify the Clerk of his intent to speak and the topic. The notice shall describe in detail the nature of the issue to be presented to the Board and the remedy, if any, that the citizen will cdl1690:b44 -2- 00 010 ~ ~ ask of the Board. No citizen shall speak on any matter of business which is the subject of an ordinance or resolution included on the Board's agenda for that day. Persons appearing before the Board will not be allowed to: (a) Campaign for public office; (b) Promote private business ventures; (c) Address matters within the administrative province of the County Administration; (d) Engage in personal attacks; or (e) Use profanity or vulgar language. Section 7. Any person speaking to a matter shall be limited to such period of time as shall be allotted by the presiding officer when necessary to preserve order and the efficiency of the meeting. Section 8. The order of business at a special meeting shall follow that of a regular meeting to the greatest extent possible. Minutes of Meeting Section 9. The Clerk of the Board shall prepare and maintain adequate minutes of the proceedings of the Board in accordance with the requirements of the Code of Virginia, 1950, as amended. Preparation of minutes will not include every aspect of the Board's meetings relating specifically to discussion and debate but will include all significant events relating to official action. Minutes shall be included as part of the agenda package for the subsequent meeting of the Board. Section 10. The Board may correct its minutes at any time after approval of the minutes only upon a clear showing that a clerical or administrative mistake was made. Agenda Section 11. The County Administrator shall prepare an agenda for each regular or special meeting of the Board on which shall appear the title of each matter on which action is to be taken at that meeting. The agenda for each regular meeting shall (a) be prepared at least five days prior to the meeting, (b) be promptly mailed or delivered to each member of the Board or placed in the repository assigned to such Board member, and (c) be distributed to appropriate cdl1690:b44 -3- 00 011 ~ r"\ '- officers and employees of the county government and members of the public and media requesting copies. Section 12. Supervisors any sequence. Upon a majority vote of the Board of item on the agenda may be called out of Section 13. Any matter not on the scheduled agenda, may be heard on the day of its introduction only if author- ized by the Chairman and upon the unanimous vote of the Board members present. Any such matter must be of an emer- gency nature, vital to the continued proper and lawful operation of the County. Section 14. [Reserved. ] Motions Section 15. When a motion is made, it shall be accur- ately stated by the presiding officer or proponent prior to voting on the question. Section 16. When a question is under debate no motion may be made except a motion to adjourn, to table, to substi- tute, or to amend. Such motions shall take precedence in the order listed above. Section 17. [Reserved. ] Reconsideration of Ordinances, Resolutions and Motions Section 18. Any vote by a member of the Board is final once cast. No ordinance, resolution or motion previously voted upon by the Board shall be brought forward for recon- sideration during the same meeting of the Board. Debate Section 19. The patron of an ordinance, resolution, motion or other matter may speak to the ordinance, resolu- tion, motion or other matter. Each member of the Board may participate in discussion of any issue only after being recognized by the Chairman. Each Board member will be allotted an appropriate period by the chairman to speak to the matter. Each member of the Board shall be afforded an opportuni ty to speak before any member of the Board may speak a second time. At the conclusion of debate, the question shall be called and no further debate shall be in order. Requests by members of the Board or the County Admini- strator relating to criticisms or concerns regarding the administration of the County, except when related to agenda cdl1690:b44 -4- 00 012 I'"' ~ items, shall not be presented or raised at a meeting of the Board unless first submitted in writing to the County Administrator and unless his response does not resolve the issue. Regular Meetings Section 20. Each year at its organizational meeting the Board shall set the regular meeting times and dates for the following year provided, however, that the Board shall meet at least once each month. Whenever the regularly scheduled meeting date shall fall on a legal holiday, the regular meeting of the Board shall be held on the following day in accordance with ~15.1-536 of the Code of Virginia, 1950, as amended. The Chairman may cancel any meeting because of inclement weather and should reschedule any cancelled meeting at the earliest possible date by sending written notice to each member of the Board. Special Meetings Section 21. Special meetings of the Board may be called by two members of the Board in accordance with ~~15.1-537 and 15.1-538 of the Code of Virginia, 1950, as amended. Upon making such request the Clerk shall notify all members of the Board at least five days prior to the meeting and obtain approvals of such request in accordance with the requirements of the Code of Virginia, 1950, as amended. The five-day notice can be waived only if waivers are signed by every member of the Board and the County Attorney and every member and the County Attorney attend the special meeting. Appointments Section 22. Appointments to committees of the Board and to authorities, boards and commissions shall be made only by resolution adopted by a majority of the full Board at a meeting subsequent to the meeting when the name has been offered to the Board for consideration. Prior to consideration of the nomination, the nominee shall be notified to determine his willingness to serve and to determine if he meets the minimum qualifications for such appointment. Committees Section 23. The Board or Chairman may recommend the creation of committees and the Chairman shall appoint members to such committees or appointment shall be by the Board when required. Committees may hold hearings and perform such other duties as may be prescribed. A committee may be instructed concerning the form of any r cdl1690:b44 -5- 00 o of ,) J.u r.. ~ << report it shall be requested to make and a time may be fixed for submission of any report. Amendment of Rules Section 24. The rules of procedure of the governing body may be amended at any time during the year by a resolu- tion of a majority of the full Board. Section 25. The Board of Supervisors may suspend the application of any section of these rules by a unanimous vote of the full Board members present taken in advance of an agenda item considered under the suspended rules. Section 26. at Arms. A Deputy Sheriff shall serve as Sergeant Section 27. No zoning case shall be considered by the Board of Supervisors if amendments, changes or proffers have been submitted by the applicant after the case has appeared in the newspaper pursuant to the required publication. All such cases shall be deferred to the next appropriate Board meeting for consideration after proper readvertising. Section 28. No zoning case shall be considered by the Board of Supervisors after November 7, 1995 until the or anizational meetin in Januar , 1996. t- ~ ':h--,..~. Jf t< -1~ 1 JJJ5 J4 ",j /!La!.}; J cdl1690:b44 -6- 00 014 ~ "- ~€J-A~.J TO: FROM: DATE: RE: COUNTY OF CHESTERFIELD VIRGINIA MEMO The Honorable Members of the Board of Supervisors Steven L. tVlicas, County Attorney ~ January 13, 1992 1992 Procedures for the Board of Supervisors Enclosed is a copy of the revised 1992 Procedures of the Board of Supervisors that was adopted at your meeting on January 2, 1992. 0800:1733:15 cc: Lane B. Ramsey, County Administrator Enclosure r r- I I r- I r r ~ r i" I I -. ~ :..-:.. ~....... '................"'-...........-..... -, ...., r- I ...... r . - . , ,- .~ " '-....... ';. r- I I ......i.::...,~, .... , ~ .' ..."" P- I ~, - ::-~.. .'-..........; i" ......;. ~,~ ... . ". '" r- I I - ~ ". '. r- r- r r I r r"'\ 1992 Procedures Of The Board Of Supervisors Chesterfield County, Virginia l"'"" '"' ~ l"'"" 1992 PROCEDURES OF THE BOARD OF SUPERVISORS r- I BE IT RESOLVED by the Board of Supervisors of the County of Chesterfield in accordance with Section 3.4 of the County Charter that the following rules of procedures shall govern the conduct of meetings and work sessions of the Board of Supervisors during the 1992 calendar year. ,.. r- Presiding Officer Section 1. Except as modified herein or as provided by law or historical practice, Robert's Rules, a Manual of General Parliamentary Law shall be the parliamentary authority of the Board of Supervisors. The County Attorney shall act as parliamentarian to the Board. Any questions involving the interpretation or application of Robert's Rules shall be addressed to the County Attorney. ,.. r .... Section 2. The Chairman, or the Vice-Chairman, or in their absence, the most senior member of the Board, shall preside at all meetings of the Board, and on the appearance of a quorum shall call the meeting to order and the Board shall then proceed with its business. .... "... Section 3. The presiding officer shall preserve order and decorum. He' may speak, make motions, and vote on all questions and he shall decide questions of order and proce- dure. The Chairman shall set reasonable time limits for all public hearings; provided that by majority vote the Board may reject such time limits. '"""' Quorum l"'"" Section 4. A quorum shall consist of at least three members of the Board. A majority of a quorum shall be sufficient to carry any question except tax issues, incur- ring of debt and appropriations in excess of $500.00 which shall require a majority of the full Board for adoption. No Board member is required to vote on any question, but an abstention, although not a vote in favor of carrying a question, shall be counted as a vote for the purpose of determing a quorum. A tie vote shall defeat the motior!, resolution or issue voted on, provided that all zoning cases nffist be disposed of by a motion approved by a majority of thOSE voting. The Beard shall not designate a tie breaker pursuant tc ~ 15.1-535 of the Code of Virginia. '"""' po- - ,.. Order of Business Section 5. The order of business at a regular meeting of the Board shall be as follows: ,.. ,.. cdl1690:b44 -1- ~ ^ 11 ,... I (a) Non-sectarian invocation conducted by members of local clergy; otherwise by a member of the Board, followed by the Pledge of Allegiance. (b) Approval of minutes of Reading of the minutes dispensed with. the shall previous meeting. be automatically r- (c) County Administrator's comments. r (d) Committee reports. ,... (e) Requests to postpone action, emergency additions or changes in the order of presentation with respect to any matter on the agenda. r (f) County business not requiring a public hearing.. I (g) Items tabled or deferred from previous meetings shall be heard at the appropriate afternoon or eve~ing portion of the meeting. ,... (h) Special resolutions of recogni tion, when scheduled, shall be heard beginning at 7:00 p.m. .-. (i) Hearing of citizens on unscheduled matters involv- ing the services, policies e.nd affairs of the county government or claims against the Board as provided in Section 6 shall be heard beginni~g at 7:00 p.m. - ,... (j) Public hearings 7:00 p.m. and zoning shall begin at (k) Adjournment. ,... (1) Work sessions shall begin at 2:00 p.m. When only one Board meeting is scheduled ln any month, public hearings will begin at 2:00 p.m. .-. The Board shall confine their decisions to the matters presented on the agenda. .-. Section 6. Any citizen desiring to present any matter concerning the services, policies and affairs of the County or claims against the Board shall be alloted appropriate tilTte to present his case by the presiding officer. ThE' preserltation of the claim shall not exceed 30 minutes and each speaker may not exceed 5 minutes. Every citizen desiring to present a matter to the Board shall by noon on the 6th calendar day prior to the meetins notify the Clerk of his intent to speak and the topic. The notice shall describe in detail the nature of the issue to be presented to the Board and the remedy, if any, that the citizen will - ,... ,.. r- cdl1690:b44 -2- r r" r\ -. ,.... r- I ask of the Board. No citizen shall speak on any matter of business which is the subject of an ordinance or resolution included on the Board's agenda for that day. Persons appearing before the Board will not be allowed r- to: (a) Campaign for public office; r- (b) Promote private business ventures; ,... (c) Address matters within the administrative province of the County Administration; Cd) Engage in personal attacks; or r- (e) Use profanity or vulgar language. ,... Section 7. Any person speaking to a matter shall be limited to such period of time as shall be allotted by the presiding officer when necessary to preserve order and the efficiency of the meeting. r- r Section 8. The orde~ of business at a special meeting shall follow that of a regular meeting to the greatest extent possible. Minutes of Meeting ,.... Section 9. The Clerk of the Board shall prepare and maintain adequate minutes of the proceedings of the Board in accordance with the requirements of the Code of Virginia, 1950, as amended. Preparation of minutes will not include every aspect of the Board's meetings relating specifically to discussion and debate but will include all significant events relating to official action. Minutes shall be included as part of the agenda package for the subsequent meeting of the Board. r- r- ,.... Section 10. The BOard ITLay correct its rnir!ut.es at any time afterapproval of the minutes only upon a clear showing that a clerical or administrative mistake was made. r Agenda r- Section 11. The County Administrator shall prepare an agenda for each regular or special meeting of the Board or. which shall appear the title of each matter on which action is to be taken at that meeting. The agenda for each regular meeting shc::ll (a) be prepared at least five days prior to the meeting, (b) be promptly mailed or delivered to each member of the Board or placed in the repository assigned to such Board member, and (c) be distributed to appropriate .... r- r- . cdl1690:b44 -3- ,... ^ ~ r- officers and employees of the county government and members of the public and media requesting copies. r- r Section 12. Supervisors any sequence. Upon a item on majority vote of the agenda may be the Board 0 f called out of r- Section 13. Any matter not on the scheduled agenda, may be heard on the day of its introduction only if author- ized by the Chairman and upor, the unanimous vote of the Board members present. Any such matter must be of an emer- gency nature, vital to the continued proper and lawful operation of the County. ~ . Section 14. [Reserved.] r- Hotions .... Section 15. Khan a motion is made, it shall be accur- ately stated -by the presiding officer or proponent prior to voting on the question. r Section 16. When a question is under debate no motion may be made except a motion to adjourn, to table, to substi- tute, or to amend. Such motions shall take precedence in the order listed above. ,... Section 17. [Reserved.] r Reconsideration of Ordinances, Resolutions and Motions r- Section 18. Any vote by a member of the Board is final once cast. No ordinance, resolution or motion previously voted upon by the Board shall be brought forward for recon- sideration during the same meeting of the Board. r- Debate .... Section 19. The patron of an ord inance, resolution, motion or other matter may speak to the ordinance, resolu- tion, motion or other matter. Each member of the Board may participate in discussion of any issue only after being recognized by the Chairman. Each Board member will be allotted an appropriate period by the chairman to speak to the matter. Each member of the Board shall be afforded an opportuni ty to speak before any member of the Board may speak a second time. At the cone lusion of debate, the question shall be calIse and no furth~r debate sh611 be in order. ,.. ,.. r- r I Requests by members of the Board or the County Admini- strator relating to cr i ticisITlS or concerns regarding the administration of the County, except when related to agenda r ed11690:b44 -4- r- ,... ~ ,... r- items, shall not be presented or raised at a meeting of the Board unless first submitted in writing to the County Administrator and unless his response does not resolve the issue. Regular Meetings r- r- Section 20. Each year at its organizational meeting the Board shall set the regular meeting times and dates for the following year provided, however, that the Board shall meet at least once each month. Whenever the regularly scheduled meeting date shall fall on a legal holiday, the regular meeting of the Board shall be held on the following day in accordance with ~15.1-536 of the Code of Virginia, 1950, as amended. The Chairman mai cancel any meeting because of inclement weather and should reschedule any cancelled meeting at the earliest possible date by sending writte~ notice to each member of the Board. r- r I ,.. Special Meetings Section 21. Special meetings of the Board may be called by two members of the Board in accordance with ~~15.1-537 and 15.1-538 of the Code of Virginia, 1950, as amended. Upon making such reque st the Clerk shall noti fy all members of the Board at least five days prior to the meeting and obtain approvals of such request in accordance with the requirements of the Code of Virginia, 1950, as amended. The five-day notice can be waived only if waivers are signed by every member of the Board and the County Attorney and every member and the County Attorney attend the special meeting. r- r- ,... ,.. Appointmel?ts r- Section 22. Appointments to commi ttees of the Board and to authorities, boards and cormnissions shall be made only by resolution adopted by a majority ef the full Board at a meeting subsequent to the meeti ng when the name hc.s been offered to the Board for consideration. Prior to consideration of the nomination, the no~inee shall be notified to deterrroine his willingness to serve and to determine if he meets the minimum qualifiCations fer such appointrner..t. r r- Committees r- r- Section 23. The Board or Chairman may recommend the creation of cOITEittees and the Chairman shall appoint members tc such committees or appointment shall be by the Board when required. Committees may hold hearings and perform such other duties as may be prescribed. A committee may be instructed concerning the form of any r r cdl1690:b44 -5- r- ^ ~ r- report it shall be requested to make and a time may be fixed for submission of any report. r Amendment of Rules ,.. I . Section 24. The rules of procedure of the governing body may be amended at any time during the year by a resolu- tion of a majority of the full Board. r- Section 25. The Board of Supervisors may suspend the application of any section of these rules by a unanimous vote of the full Board members present taken in advance of an agenda item considered under the suspended rules. r Section 26. at Arms. A Deputy Sheriff shall serve as Sergeant r- r- Section 27. No zoning case shall be considered by the Board of Supervisors if amendments, changes or proffer~ have been submitted by the applicant after the case has appeared in the newspaper pursuant to the required publication. All such cases shall be deferred to the next appropriate Board meeting for consideration after proper readvertising. r- ,... Section 28. If a majority of the Board is not reelected, no zoning case shall be considered by the Board of Supervisors after November 7, 1995 until the organizational ~eeting in January, 1996. r- r- ,.... ,... ,... ,... ,... r cdllG90:b44 -6- r- ,.. r, I"'"', I r r r- I r r r . r- I r r r r r I r I . r'" I I r r I r I r r BOS-9891 ~.. .~ / .c ~ .3 (.. ^ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA MEETING DATE: January 2, 1992 ITEM NUMBER: 3. c. Setting of Regular Meeting Dates for 1992 SUMMARY OF INFORMATION: SUBJECT: COUNTY ADMINISTRATOR'S COMMENTS: The Board should establish its schedule for regular meeting dates and times for 1992. The attached is proposed. ATTACHMENTS: YES f PREPARED BY~ NO 0 l SIGNATURE: ~ . COUNTY ADMINISTRATOR 00 01n ., ." "" 1""'\ Reqular Meetinq Dates for 1992 7:00 f/Zl. January 8, 1992 at 2:00 p.m. January 22, 1992 at 2:00 p.m. February 12, 1992 at 2:00 p.m. February 26, 1992 at 2:00 p.m. March 11, 1992 at 2:00 p.m. March 25, 1992 at 2:00 p.m. April 8, 1992 at 2:00 p.m. April 22, 1992 at 2:00 p.m. May 13, 1992 at 2:00 p.m. May 27, 1992 at 2:00 p.m. June 10, 1991 at 2:00 p.m. June 24, 1991 at 2:00 p.m. ~ July 22, 1992 at 2:00 p.m. > August 26, 1992 at 2:00 p.m. September 9, 1992 at 2:00 p.m. September 23, 1992 at 2:00 p.m. October 14, 1992 at 2:00 p.m. October 28, 1992 at 2:00 p.m. ~December 9, 1992 at 2:00 p.m. ~ - ~(~d!- .,.~~~ *November 12, 1992 at 2:00 p.m. **November 25, 1992 at 2:00 p.m. *(November 11, 1992 would be regular meeting date but because it falls on official holiday (Veterans Day) Board meeting must be November 12, 1992) **Complaints received from citizens due to meeting on Thanksgiving Eve. . SDecial Meetinq Dates for 1992 .f),.. /5- f1 Board Retreat January/February lJ'It..~._~ ~ ~'f7k ~ jJMut 0- b February 19, 1992 Work Session on Budget at 2:00 p.m. jrdo March 4, 1992 Work Session on Budget at 2:00 p.m.jt: OD April 1, 1992 Budget Public Hearing at 7:00 p.m. 00 016 April 29, 1992 Matoaca School Boar~Public Hearing at 7:00 p.m. t.A~ " .1 ~, ~ , "^ I CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGE NDA . MEETING DATE: Jannary 2. 1992 ITEM NUMBER: 3.D. SUBJECT: Appointments to Boards and Commissions by the Board of Supervisors COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Attached is a list of the appointments that the Board must make to various Boards and Commissions. (The list has been revised since the original list was distributed to Board members). The attached list identifies appointments based on the expiration of the terms of the existing members. All appointments ..must be approved by a majority of the full Board. Under the existing Rules of Procedure, appointments to Boards and Commissions are nominated at one meeting and appointed at the subsequent meeting unless rules are suspended by a unanimous vote of the Board. Nominees are voted on in the order in which they are nominated. PREPARED BY: ATTACHMENTS: YES tJ 00:1650:b44 NO 0 Lane B. Ramsey County Administrator SIGNATURE: ~ 00 017 COUNTY ADMINISTRATOR B05-9891 ~ ~ ~ I. Appointments for terms that expire December 31, 1991 1. Capital Area Training Consortium 2. Central Virginia Waste Management Authority * 3. Chesterfield/Colonial Heights Community Corrections Board 4. Committee on the Future 5. Community Services Board * 6. Crater Planning District Commission 7. John Tyler Community College Local Board * 8. Local Emergency Planning Committee 9. Mayrnont Foundation 10. Metropolitan Economic Development Council Board * 11. Personnel Appeals Board * 12. Planning Commission 13. Richmond Metropolitan Planning Organization 14. Richmond Regional Planning District Commission 15. Social Services Board * 16. Solid Waste Committee 17. Transportation Safety * 18. Tri-city Metropolitan Planning Organization 19. Virginia Municipal League * Remaining members of these boards and committees come under either II or III below. See master book of board appointments for names and terms of remaining members. II. Appointments that serve at pleasure of the Board or where the Board may reconstitute membership 1. Accident Review Board 2. Airport Advisory Board 3. Appomattox Basin Industrial Development Corporation 4. Appomattox River Water Authority 5. Board of Appeals for Virginia Uniform Statewide Building Code 6. Capital Region Airport Commission 7. Keep Chesterfield Clean Corporation 8. Metropolitan Economic Development Council Board 9. Transportation Safety 10. Youth Services Commission 0800.1ist2.txt (Rev 12/20/91) 00 01a ~ ~ III. Appointments that serve for a fixed term that may not be altered by the Board 1. Camp Baker Advisory Council 2. Capital Area Agency on Aging Board of Directors 3. Central Virginia Waste Management Authority (CVWMA) 4. Central Virginia Waste Management Plan - citizen Advisory Committee 5. Citizen Transportation Advisory Committee 6. Community Services Board 7. Debris Manifest Appeals 8. Greater Richmond Transit Authority (GRTC) 9. Industrial Development Authority 10. John Tyler Community College Local Board 11. Personnel Appeals Board 12. Preservation Committee 13. Richmond Metropolitan Authority 14. School Board 15. Social Services Board IV. Committees created by Chairman 1. Budget and Audit 2. Space needs 3. Benefits committee 4. School Board liaison committee 5. Drug Abuse Task Force 0800.1ist2.txt (Rev 12/20/91) 00 O"c ~~ T' ~ I. Appointments for Terms that Expire December 31, 1991: 1. CAPITAL AREA TRAINING CONSORTIUM S)~ C. F. Currin Term expires December 31, 1991. All appointments to Consortium are made by Board. 1 year term to provide for rotation is requested. 2. CENTRAL VIRGINIA WASTE MANAGEMENT AUTHORITY (CVWMA) ~ stuart H. Pouliot (moved to city) Mr. Pouliot has moved out of the County and must be replaced for the remainder of his term. 9t-r- 3. CHESTERFIELD COLONIAL HEIGHTS COMMUNITY CORRECTIONS BOARD 'Mr. C:iry JaAn~Ol'l ~ ~ \JJI. ~ DlS-. &aReha st:~ ~tRtnio r~ ~) DYAn~ ~. ~~T~ (Alternate) Terms expire December 31, 1991. At-large appointments. Two representatives and one alternate. No restriction on membership. 2 year terms. 4. COMMITTEE ON THE FUTURE Terms expire December Bermuda ?~ j;!:j Bermuda V"'~ , -Clover Hill ~1fLt -Clover Hill ~ Dale Dale . _.J 0... _ Matoaca ~(fkP?fA~1 Matoaca I~ Midlothian Midlothian ~ 31, 1991. Reade Ghook- .ffctrTey-E . Y.oung Marcia Crandall Ballard R. Parker, III Joseph L. Biggs V Nancy Hudson V ,,~~ .. Fredd..i.e W-;-.N lcholas, Sr. A. Ra\f~F-. -E. WH-seR-Sa-r--net-t- No set terms. Terms may not exceed 4 years. 0800.1ist2.txt (Rev 12/20/91) -1- 00 Orlo. ..:. ,....." .~ 5. COMMUNITY SERVICES BOARD ~1ee-tfa-ck~url Brenda Johnson .oF. SaHd.f.o:r::d !=;chwa-I:t-z- Bermuda District f)n. t;~ e~u-d.. Clover Hill District ~~ Midlothian District... Jll, eCl'J'\AA. Terms expire December 31, 1991. Traditionally two from each magisterial district for ten member Board. No restriction on membership. 3 year terms. 0800.1ist2.txt (Rev 12/20/91) -2- 00 0.21 """ ~ 6. CRATER PLANNING DISTRICT COMMISSION -€-;--F-:-eu-r~i-ft ~ ~ .I.ess.e-~ ~ 1Hc:./~ _wi 11 i e Bt:adJ..ey- ~ II??- VIl. ~ ~ Terms expire December 31, 1991. Require two Board members and one other member with no restrictions. Terms concurrent with elected officials. Other member at-large (usually representing southern end of County) and term for 4 years. Terms may be set for differing periods not to exceed ~ years. 7. JOHN TYLER ~NITY COLLEGE LOCAL BOARD Jack Howe December 31, 1991 Three at-large. No elected or administrative officials. 4 year terms. 8. LOCAL EMERGENCY PLANNING COMMITTEE 9~ Barrett Brunsman (Media) Paul Clements (Industry) Edward Grossman (Industry) Ruth F. Tennille (Community Group) Jake willis (First Responder) Jim Wilson (Industry) Terms expire December 31, 1991. No term limitation. Recommendation by Board of Supervisors and appointment by Governor. Suggested limit of 20. Restricted to at least two from each group: 1. Elected officials; 2. Media; 3. First Responders; 4. Industry; 5. Community Groups. No restriction to membership of others. 9. MAYMONT FOUNDATION :/~ u. B. SfW~~f Term expires December 31, 1991. Requires Board member. 1 year term. 0800.1ist2.txt (Rev 12/20/91) -3- 00 0') (", i....~ ~ ~ 10. METROPOLITAN ECONOMIC DEVELOPMENT COUNCIL BOARD ....'1 ' f) G... H. A~' :la.:te v~ Herb Sink Term for Mr. Applegate will expire by virtue of his retirement on December 31, 1991. Term for Mr. Sink expires January 31, 1992. Board may, however, replace this member prior to the expiration of the term. Serves at the pleasure of the Board. 11. PERSONNEL APPEALS BOARD ~~ John Cogbill, Chairman December 31, 1991 Three member committee. Restriction - not employee of County. Fixed 3 year terms. No more than two consecutive terms. Eligible for reappointment. 12. PLANNING COMMISSION Terms expire December 'I-J~~ Bermuda District - f1~ Clover Hill District- A?~. ~ Dale District ~ Matoaca District - ~ ~ Midlothian District- ~ 31, 1991. -stove rcf'k:i:ns- -Al:thur Wal:lell Kelly Miller .,...- -Lawronce-Beicbel -CcY:'-GJ.-Be4-s4.-Real:l- Five members, one from each magisterial district, one-half must be real estate owners, one can be member of local governing body and one may be member of administration. 4 year fixed terms concurrent with governing body. 13. -G. H. Applegate Har~y G. Daniel John McCracken RICHMOND METROPOLITAN PLANNING Maurice B. Sullivan ~ 2 OR7TION Terms expire December 31, 1991. Requires two elected officials and two others (citizens, staff, elected officials, etc.) Recommended two year terms but can be for longer period of time if desired. 0800.1ist2.txt (Rev 12/20/91) -4- 00 023 "'"' ~ 14. RICHMOND REGIONAL PLANNING DISTRICT COMMISSION , J~ ~ Raymond Hevener" (Citizen representative) ~- ~~w~~n~i~Ch~(Planning Commission repr~t~~) ~l 14- B S'-Hli.v"al'l ~~ . c.... -iI. App.l-egate ~ Terms expire December 31, 1991. Four Board members, one citizen and one Planning Commission member. Board terms concurrent with office and Planning Commission term of office of governing body. Term for citizen for 3 years but all terms are flexible. 0800.1ist2.txt (Rev 12/20/91) -5- 00 02.;1 '" ~ 15. SOCIAL SERVICES BOARD G. H. Applegate j)lc.-(~ai.L Term will expire December 31, 1991, due to Board member leaving office. 16. SOLID WASTE COMMITTEE C. F. Currin Jesse J. Mayes Jack Owens Steve Shoosmith Dr. Bedford Berrey Hank Myer Ray Cash John Vogt Horace Sims Willium-~bRgs Stuart Pouliot Marie Strack ~~~-:r~~ (B ref' t:-iitivQ) . (Board representative) ~ Bermuda District ~4~ Bermuda District ~fr Clover Hill District~ Clover Hill District~ Dale District / Dale District V ~ ~ Matoaca District~. . f~ Matoaca District ~ Midlothian District ~ Midlothian District ~ -? Terms expire December 31, 1991. Two citizen members from each magisterial district and two Board representatives. 1 year term. TRANSPORTATION SAFETY i#-- 9~ ~J 17. Jesse J. Mayes Term expires December 31, 1991. Has been practice for one Board member to serve but not required. Do not need to appoint a Board member unless desire. 18. &esse-J. Mclye"S TRI-CITY METROPOLITAN P~NNING ORGANIZATION ~ Term expires December 31, 1991. One elected official and generally the County's representative to the Crater Planning Commission. Term commensurate with Crater Planning Commission appointment. 0800.1ist2.txt (Rev 12/20/91) -6- 00 025 ,..... ""' 19. VIRGINIA MUNICIPAL LEAGUE Community and Economic Development - C. F. Currin Effective Government - Harry Daniel Transportation - Jesse J. Mayes Education Policy - M. B. Sullivan Committees have finished their duties and responsibilities for the current year. Recommendations for appointments for 1992 will be forthcoming in early Spring. V4c.o A~~ 0800.1ist2.txt (Rev 12/20/91) -7- 00 0.28 I"'" ~ II. Appointments that serve at pleasure of the Board or where the Board may reconstitute membership: 1. ACCIDENT REVIEW BOARD ~.... ~f1 .L.- ~d.. i; ~~ Mr. Patrick M. Collin? I Mr. Gerald critcher v Mr. Wayne Kirkland jI Lt. Raymond L. Neace I Mr. C. Lynn Newcomb v Chief Paul ShorterJ Mr. Thomas H. Spence j Mr. J. D. Whiteman ( Committee made up of staff members who have responsibilities for fleet management. 2. AIRPORT ADVISORY BOARD ~-:-Gene Ki-l-eonrne Mr. Roger Burns ~ Mr. Melvin C. Shaffer- Mr. LJ'Ohn-Ma-z z a , J~.... 0') Mr. Philip W. Evans . -Mr _ T-hOma.s II. Spence- Bermuda ~J ~ Clover Hill Dale v" ./ Matoaca ~A.~~ Midlothian ~ ;~Ad d S ta f f - v,(,....., :.arc:uz 3. APPOMATTOX BASIN INDUSTRIAL DEVELOPMENT CORPORATION c. F. currin, Jr. .rp~~p ,T - M~e.s ~ 4. APPOMATTOX RIVER WATER AUTHORITY Lane Ramsey, County Administrator 0800.1ist2.txt (Rev 12/20/91) -8- 00 027 "....." ~ 5. BOARD OF APPEALS FOR VIRGINIA UNIFORM STATEWIDE BUILDING CODE Dr. J. Van Bowen, Jr. 0 (( William G. Brandt, Jr. 10 , David L. Carr ~ A. W. Dunbar /' William C. Faris, Jr. Robert J. Leipertz, Jr. John A. Sanderson Michael W. Tarr G. Warren Vaughan Selected on ability to render fair decisions of Code and as possible represent different professional and occupational fields. County employees or officials may not serve. Serves at the pleasure of the Board. 6. -H ~ c. Banier -C . II . :A:p-pJ.-eEja-"tQ- -e. F. e~r-i:n- -Mei:"v-in-s-ha-f4er- CAPITAL REGION AIRPORT COMMISSION c;;>~ ~ mJ..;A~ Terms expire April 30, 1992 Four at large. No membership requirements. 4-year terms; however, members serve at the pleasure of the Board and may be removed by vote of the Board. 7. KEEP CHESTERFIELD CLEAN CORPORATION ,... J ..p o../t.L. Bermuda District ~n Clover Hill District ~~ Dale District Matoaca District 1.9~ Midlothian District - IJ~ t. ~t Anne Belsha./ Alma Smith V'" Mary Cooper Warren Dieterich Terms expire January 31, 1992. One representative from each magisterial district. No membership restrictions. 1 year term. Board may disband body and reconstitute if want to make appointments prior to expiration of terms. 8. METROPOLITAN ECONOMIC DEVELOPMENT COUNCIL BOARD 9. TRANSPORATION SAFETY 0800.1ist2.txt (Rev 12/20/91) -9- 00 . 09" '" ($ "...... 10. YOUTH SERVICES COMMISSION Melanie Irvin Ms. Cheryl Ghorashi Marcus McElhinney Jennifer Perry Betty Barrett Kara Hudson Louis McClellan Jason Reeves Rev. Robert Sawyer Hung Ho Erin Tracy ~ Bermuda District - Student Clover'Hill District Clover Hill District - Student Clover Hill District - Student Dale District - Student Dale District - Student Matoaca District Matoaca District - Student Midlothian District Midlothian District - Student Midlothian District - Student Terms expire June 30, 1992. Two adults per district and one student from each high school. Student terms 1 year. Adult terms are staggered. There is no restriction as to who can be appointed. Board may disband and reconstitute with new members if you chose to appoint new members in advance of expiration of term. . ~% I"'~ ~6 ~ ~~~~ .... ~ ./.l. C ez-t... t7fi!J. ~ ~"'-tk &,,.J.. fl., f. . frn-;j. {_ ~ 9~ ;L ~~ )0 d'1 ~ 0800.1ist2.txt (Rev 12/20/91) ~k W~ ern.... - I - ~"o~ - &I'~ RM- ,,(~-~~ ~ \<~ ('/<6~'t ~ \1 'I :,q - '--t> '2- 'lCS- CS~S&-lJ { J -10- 00 0.29 ~ ~ III. Appointments that serve for a fixed term that may not be altered by the Board: 1. CAMP BAKER ADVISORY COUNCIL 2. CAPITAL AREA AGENCY ON AGING BOARD OF DIRECTORS Yvette Ridley Term expires June 30, 1992. One at-large representative. No membership restrictions - wants people with ties to elderly. Two-year term. 3. CENTRAL VIRGINIA WASTE MANAGEMENT AUTHORITY (CVWMA) Bill Howell Robert Dunn CcR~ ~ oJ; Alternates: Ray McGowan Brad Hammer Tim Perry Terms expire December 31, 1993. 4. CENTRAL VIRGINIA WASTE MANAGEMENT PLAN - CITIZEN ADVISORY COMMITTEE Judy Dunn Term expires June 30, 1992. One representative at-large from County. No elected or appointed County offici.ls. Term to be decided at a later date due te reer!_nizatien in June. 0800.1ist2.txt (Rev 12/20/91) -11- 00 030 ,... J1 5. CITIZENS TRANSPORTATION ADVISORY COMMITTEE J. Ruffin Apperson Cecil Maxon, Jr. Herbert Richwine Ms. Pat Szabo Alternate Alternate Terms expire June 30, 1992 At-large appointments. Two members and two alternates. Have to be citizens of County and not elected officials. Two-year terms. 6. COMMUNITY SERVICES BOARD 7. DEBRIS MANIFEST APPEALS 8. GREATER RICHMOND TRANSIT AUTHORITY (GRTC) David W. Mathews Harry I. Schutte, Jr. Daniel K. Smith Set term until November, 1992. 9. INDUSTRIAL DEVELOPMENT AUTHORITY Gary Fenchuk Todd Lumadue Clover Hill District Midlothian District Terms expire June 30, 1992. Seven members, one from each district and two others (two others now are from Dale and Midlothian) . No employees or officials of County. 4 year terms. 10 . JOHN TYLER COMMUNITY COLLEGE LOCAL BOARD Dr. George Partin Gen. William D. Curry, Jr. (Ret.) 11. PERSONNEL APPEALS BOARD 12. PRESERVATION COMMITTEE 13. RICHMOND METROPOLITAN AUTHORITY 0800.1ist2.txt (Rev 12/20/91) -12- 00 081 ~ 14. SCHOOL BOARD Marshall Trammell, Jr. John Cardea Elizabeth Davis Jean Copeland Tim Brown """ Bermuda Clover Hill Dale Matoaca District Midlothian 6/12/95 6/30/93 6/30/91 6/30/92 6/30/94 One citizen from each magisterial district. 4 year term, may only be removed for malfeasance in office. 15. SOCIAL SERVICES BOARD 0800.1ist2.txt (Rev 12/20/91) -13- 00 032 ~ IV. Committees created by Chairman 1. Bu~et and A~it ~o~ittee 11\, {J~ , 'V~ sp~ede~ Be~~ c~ Sc~oq). j3oarq" 1 iaison committee fllC.(~ W~ Drug Abuse Task Force " 2. 3. 4. 5. 0800.1ist2.txt (Rev 12/20/91) -14- -.. 00 o 1~3' ~. I"" ~ Chesterfield County Office on Youth Youth Services Commission P.O. BOX 40 CHESTERFIELD, VA 23832 (804) 796-7100 December 5, 1991 MEMO TO: Joan Dolezal Clerk to the Board of Supervisors Barbara Bennett, Director ~~ Office on Youth . FROM: SUBJECT: Kathy Rector, Youth Services Commission Member Re-Districted into Midlothian District, out of Clover Hill District ------------------------------------------------------------------------------ ------------------------------------------------------------------------------ The Youth Services Commission has two adult commissioners from each District of the County. Kathy Rector was appointed to a term from 5/24/90 - 6/30/94, representing the Clover Hill District. Mrs. Rector's address (9926 Midlothian District this fall. resident of Clover Hill on the the commission. A1dermeade Court) was re-districted into the This change leaves the Commission with only one commission, and three residents of Mid10thian on Mrs. Rector wishes to continue serving on the commission. Please advise us how to address this situation. Also, please advise me regarding the appropriate channels of deciSion-making for handling this matter. BLB/bb '" r"'\. CHESTERFIELD COUNTY BOARD OF SUPERVI SORS AGE NDA MEET ING DATE: ITEM NUMBER: SUBJECT: APPOINTMENTS AND RESIGNATIONS CHESTERFIELD EMERGENCY PLANNING COMMITTEE COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The intent of the Superfund Amendment and Reauthorization Act of 1986, is to facilitate the local community working together with the first responders to create a working plan for emergency response to hazardous materials situations and to coordinate the Community's Right-To-Know. BACKGROUND The following individuals have resigned from the Committee in 1991: Mr. Edward D. "Ed" Grossman - Defense General Supply Center Mrs. Ruth F. Tennille -- American Red Cross Mr. Barrett Brunsman - Tri-Cities Chesterfield Plus RECOMMENDATIONS The staff recommends that new appointments be made to replace those that have resigned as follows: Mr. O. Dale Lowery - Defense General Supply Center -DW Mr. David Breidenbach - The Progress-Index Mr. William C. Jacobsen - Johnston-Willis Hospital Mr. D~vid L. Levine - American ~ed Cross PRE_ED BY;~~ ~J~,~ Rob~rt L. Eanes ~ Chief of Department ATTACHMENTS: YES e! NO 0 SIGNATURE: COUNTY ADMINISTRATOR . . '" r"\ , - . NOIIIHATIOHS FOR CBES'J'BRFIELD EMERGENCY PLANHIHG COMMIftEE MEllBERS Chesterfield County Elected state and Local Officials. (minimum of 2) 1. N. Everette Carmichael, Commission of Revenue 2. steve Martin, House of Delegates Representatives of Law Enforcement, Civil Defense, Firefighting, First-aid, Health, Local Environmental, Hospital, and Transportation Personnel (minimum of 2) 1. Stanley Orchel, Jr., Bensley Rescue Squad 2. Dennis McDonald, Major, Chesterfield Police 3. James E. Graham, Senior Battalion Chief, Chesterfield Fire 4. Lynda G. Furr, Asst. Emergency Servo Coordinator, Chesterfield 5. Jake Willis, Rescue Squads 6. D. W. Holland, 1st Sergeant, Virginia State Police 7. *William D. Jacobsen, Johnston-Willis Hospital 8. Jon R. Donnelly, Director, ODEMSA Representatives of Broadcast and Print Media, (minimum of 2) 1. *David C. Breidenbach, The Progress-Index 2. Vacant Representatives of Community Group (minimum of 2) 1. George F. Hoover 2. Marguerite Atkins Owners and Operators of facilities subject to the emergency planning requirements of SARA. These facilities are those that have extremely hazardous chemicals on-site in excess of the threshold planning quantities as defined by the united States Environmental Protection Agency. (minimum of 2) 1. Eric Broughton, Reynolds Metals, Inc. 2. Roger B. Collier, I.E. DuPont DeNemours 3. James Glass, Philip Morris 4. *0. Dale Lowery, Defense General Supply Center 5. Phillip Hagwood, Allied Chemical 6. Earl Little, Reynolds Metals, Inc. 7. Jim Wilson, ICI Films, Inc. 8. Paul Clements, Virginia Power !~t ... .4L. r"'\ If-. ~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA MEETING DATE: ,Trlnllrlry /., 1 qq2 ITEM NUMBER: 4. SUBJECT: Request for Bingo/Raffle Permit COUNTY ADMINISTRATOR'S COMMENTS: R.u,~J /J- fft~ SUMMARY OF INFORMATION: Poseidon Swimming, Inc. is the successor organization to BRAC/VACS. Poseidon Swimming, Inc. has applied for a 1992 bingo/raffle permit. The matter was deferred to January 2, 1992 at the December 11, 1991 Board meeting, pending receipt of Poseidon Swimming's 501(C)3 IRS designation. If the designation has still not been received by January 2, 1992, the matter should be deferred to a later Board meeting. PREPARED BY: ~. U-1H~ ATTACHMENTS: YES 0 NO' Steven L. Micas County Attorney 0800:b44 SIGNATURE: ~ COUNTY ADMINISTRATOR 00 0 ~~ ,1 808-9891 /'"" I"" r'"\ - ~ ~ statement To The Chesterfield County Board of supervisors On Behalf of poseidon swimming Reouest: January 2, 1991 poseidon swimming (a Chesterfield County organization) requests an extension of its BINGo/raffle license after December 31, 1991 until such time as the IRS formally grants section 501(c) (3) status. poseidon swimming is a swimming organization offering competitive and instructional programs for youth and was incorporated in virginia in August of 1989. poseidon was formed by the merger of two swim teams, Briarwood of Richmond Aquatic Club (BRAC) and Virginia Association For competitive swimming (VACS). These latter two organizations had been active in the Chesterfield county area for many years. The current membership of Poseidon consists of about 140 families and 180 swimmers, ranging in age from 8 to 18 years old. Approximately 80% of the membership resides in Chesterfield County. poseidon's 'home' pool is at Riverside Wellness & FitneSs Center - Briarwood, where all practices and 'home' swim meets are held. poseidon's 1991-1992 annual budget is just over $200,000. Of the estimated revenues about $40,000, or some 20%, is projected to be generated from BINGO games operated by the membership in Chesterfield County. poseidon is a self-supporting organization consisting of families committed to the physical, as well as the educational character building ideals and benefits of competitive and instructional swimming for the youth of Chesterfield county and the surrounding communities. poseidon obtains no donations or grants of any kind from government or private groups and organizations. Besides BINGO, poseidon's operating revenues are derived from membership dues (70%), as well as fundraisers (10%) sponsored and conducted by the membership. Revenue from BINGO is clearly an important means of financing the programs while lessening the total financial burden on the membership. The personal commitments by the memberships are great. Besides operating the BINGO games, the membership also volunteers their time and energies to host and conduct swim meets for swim teams throughout the state. In 1991 Poseidon's two BINGO games provided about $8,000 in audit fees to Chesterfield County, while operating less than the full year: (1) Bishop Ireton Center game (February - December) and BOS-9891 r" 5, J'"'"\ ,.., 'io .. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA MEETING DATE: ,T<'Intl<'1ry?, 1 qC}2 5. ITEM NUMBER; SUBJECT: EXECUTIVE SESSION COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Mr. Daniel has requested an executive session, pursuant to ~ 2.1-344(a)(7), Code of Virginia, 1950, as amended, for consultation with legal counsel relating to legal challenges to certain pre-existing zoning. ATTACHMENTS: YES ~ 0800:1715:b44 PREPARED BY;~' ~~ Steven L. Micas County Attorney NO 0 SIGNATURE: COUNT~RATOR 00 035 ~ . ~ .V:.i" ;""'"\ """'- MOTION: DATE: SECOND: RE: CERTIFICATION OF EXECUTIVE SESSION HELD IN CONFORMANCE WITH LAW \vHEREAS, the Board of Supervisors has this day adjourned into Executive Session in accordance with a formal vote of the Boa.rd, and in accordance with the provisions of the Virginia Freedom of Information Act; and WHEREAS, the Virginia Freedom of Information Act effective July 1, 1989, provides for certification that such Executive Session was conducted in conformity with law. NOW, THEREFORE, BE I'r RESOLVED that the Board of County Supervisors does hereby certify that to the best of each member's knowledge, i) only public business matters lawfully exempted from open meeting requirements under the Freedom of Information Act were discussed in the Executive Session to which this certification' applies, and ii) only such public business matters as were identified in the Motion by which the Executive Session was convened were heard, discussed or considered hy the Board. No member dissents from this certifi- cation. Vote: (by roll call) The Board being polled, the vote was as follows: AYES: NAYS: ABSENT DURING VOTE: ABSENT DURING MEETING: **CERTIFIED** CLERK TO THE BOARD 00 03G B05-9891 r- ""'" CHESTERFIELD COUNTY BOARD OF SUPERVI SORS AGENDA MEETING DATE: Januarv 2. 1992 $, ITEM NUMBER: SUBJECT: EXECUTIVE SESSION COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Mr. Daniel has requested an executive session, pursuant to ~ 2.1-344(a) (7), Code of Virginia, 1950, as amended, for consultation with legal counsel relating to legal challenges to certain pre-existing zoning. Vulcan Materials Company v. Board of Supervisors, et. al., and Elliot, et. al. v. Board of Supervisors. PREPARED BY; ~. ~ ATTACHMENTS: YES 0 -'-J NO , Steven L. Micas County Attorney 0800:1715:b44 CO~~STRATOR SIGN AT URE : 805-9891 ~ ,,. ; MEETING DATE: SUBJECT: ^- &. ~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA January 2, 1992 SUMMARY OF INFORMATION: ITEM NUMBER: 6. WORK SESSION Proposed 1992 Legislative Program RECOMMENDATION: YES ~ COUNTY ADMINISTRATOR'S COMMENTS: Attached is the proposed legislative program for 1992. staff recommends approval of attached legislative program. NO 0 PREPARED BY: Jru:; ~ 4 dr ,/ Doris R. DeHart Assistant County Administrator ATTACHMENTS: SIGNATURE: COU~ISTRATOR 00 03; '" : ' '- 1992 LEGISLATIVE PROGRAM "" CHESTERFIELD COUNTY, VIRGINIA 00 01"),-- L'd .. , /" ^ {. T ABLE OF CONTENTS I. EFFICIENCY OF GOVERNMENT 1 11. TRANSPORTATION . 2 111. COMMUNITY DEVELOPMENT . . 3 IV. HUMAN SERVICES . . . . . . 6 V. FINANCE . . . . . . 6 VI. LEGISLATION - SUPPORT/OPPOSE. . . . . .12 00 0 ~ r' 0~ , , / /"' '"" 1. EFFICIENCY OF GOVERNMENT I 1. Add Chesterfield County to ~ 25-46.20 providing for the appointment of eminent domain commissioners by using the civil jury list rather than each opposing nttorney appointing landowners to serve as commissioners. ~~~ &f~ 01:: ~. Rationale: The current method of the property owner picking a majority of the commissioners determining value has been abandoned by most states because it creates skewed results and encourages appointment of disinterested friends. 2. Exempt the Central Virginia Waste Management Authority from the public hearing requirement of ~ 15.1-1250.01. This section currently prevents the Authority from entering into contractual agreements affecting localities until such localities hold a public hearing. Rationale: In most instances governing bodies approve contracts without holding an expensive, time-consuming public hearing. Under this proposal each governing body would still have to consider each contract at a pubEc meeting. 3. Amend the County Charter to allow the Chief of Police to appoint the Animal Control Supervisor and deputies. Rationale: ~ 3.1-796.104, Code of Virginia, requires animal control warden and deputies to be appointed by the governing body. This takes control of Animal Control Department away from Chief of Police and requires Board to be involved in all Animal Control hiring decisions. By amending charter, we can provide for appointment of animal control staff by police chief, which is the intent of the way our animal control department is structured. 00 0.40 0800:l567h:13 (Rev. 12/6/91) -1- (1992 Legislative Program) File No. 5412 /' '" ~ Oppose the proposed V ACO/VML Task Force Report on Annexation because it allows adjacent cities to become dependent cities of Chesterfield County. Rationale: Under the last draft of the V ACO /VML Task Force Chesterfield County could be forced to accept Hopewell, Colonial Heights or Petersburg as dependent cities requiring the joint provision of health, public safety, social services and schools. Such a forced merger ignores communities of interest and would effectively term- inate Chesterfield's current immunity for annexation. 5. Amend ~ 17-79.3 to add Chesterfield to those localities who have authority to require that any deed relating to real property have the parcel identification number in the left margin of the first page of the deed and the tax map parcel reference. Rationalp: This change would allow the Clerk of the Circuit Court to require this information on all plats recorded. This information would also be helpful in keeping G IS current with the record room. II. TRANSPORTATION 6. Amend ~ 31.1-75.1 to increase the state-wide cap on matching funds from $10 million to $20 million and to increase local cap to $1,000,000 from $500,000. Rationale: During the 1990 Legislative Session the state-wide cap was raised to $10 million but this is far from adequate to meet the needs of the localities now participating in the program. Approximately one million a year could be generated in Chesterfield for each one cent increase in the gasoline tax, bringing much needed If revenue for transportation projects. (Provide authority for a regional add-on gas tax for regional road projects. (See Richmond Regional Legislative Program.) Rationale: i .I 00 041 0800:1567h:13 (Rev. 12/6/91) -2- (1992 Legislative Program) File No. 5412 9. ~~ ? ,..... ~ .. Amen d 5 15 .1-1372 .29 to clarify that the Board of Supervisors "may" estnblish a transportation district rather than "shall" establish a transportation district. Rationale: Clarification is needed under present law to allow the County the choice of whether to impose a transportation district. Oppose the Governor's State plan. to transfer responsibility for 20% of the State funding for secondary roads to localities unless addi- tional sources of revenue are identified. Rationale: Shifting of such funds would pose undue hardship on localities already under fiscal stress. III. COMMUN ITY DEVELOPMENT Amend the One and Two Family Dwelling Code of the Uniform State- wide' Building Code to permit localities to enhance code requirements to provide greater public protection from inadequate building methods and materials. Rationale: There are times when individual localities may choose to enhance or increase the safety abilities within their locality which is currently not permitted under the Uniform. Statewide Building Code. Such a chB.nge would permit the County to increase standards for founda- tions in certain areas of the County. 11. Amen. the- Uniferm Sbtewi.e .uihiinc C..e t. Jlrevhie that each day of a violation for n continuing offense would constitute a separate offense. Rntionale: Same as procedure used for zoning cases Rnd would reverse Virginia Court of Appeals decision in Prince William County v. Grandee's Cottage. 00 042 0800:1567h:13 (R ev. 12/6/ !J1) -3- (1992 r,egislntive Program) File No. 5412 " ""' 12. Amend ~ 18.2-162, Code of Virginia, to include destruction, damafe or diversion of sewer facilities as a crime. Rationale: ~~ 18.2-162 and -163 make it a crime to destroy or damage certain utility facilities or tamper with metering devices or divert services for those utilities. Sewer service is not included in the list of utilities. This is apparently an oversight. In the past year, we had an individual divert sewer service and the Common- wealth Attorney declined to prosecute because of the absence of sewer service from the list of utilities in the statute. 13. Amend ~ 15.1-499-1 to eliminate the prohibition against pursuing criminal prosecution for a zoning violation if civil penalties under \ ~ 15.1-499.1 are sought for the same violation. 14. tfJ:;'/ ~ 15. Rationale: The County typically tries to obtain compliance with the Zoning Ordinance by using civil penalties rather than resorting to the criminal justice process. If the County begins with the civil process e are prohibited from filing a zoning misdemeanor charge if the property owner continues to violate the Zoning Ordinance. There are infrequent occasions where the stronger authority contained in the criminal code are necessary to obtain compliance with the Zoning Ordinance. Amend Ii 15.1-491 to allow director of planning to grant @)vari- ances (up to two feet) to local zoning and/or subdivisien re'tuire- ments. Rationale: Minor variances (not to exceed two feet for building setbacks, etc.) are usually granted, but current procedure often causes considerable expense to the applicant and many times delays house closings. Amend Ii 15.1-486 to release governmental capital projects fr.m the requirements of obtaining substantial accord determination. Rationale: Procedure could specify that if the project has gone through the public review process such as zoning, site plan review. subdivision review and special exemption then the substantial accord would not be required. 00 04? -u 0800:1567h:13 (Rev. 12/6/91) -4- (1992 Legislative Program) File No. 5412 r" ~ 16. Extend the statute of limitations for the prosecution of Building Code violations from one to two years from the date of occupancy or discovery of the violation by the Building Official whichever is long-er. Rationale: During the time a building is subject to the Uniform Statewide Build- ing Code, the Building Official has authority to compel the builder to correct any deficiencies or defects in the building. Since that period is now limited to one year, it limits the building official's ability to negotiate corrections by the builder to a very short time period. Extending the statute of limitations will improve the ability of the Building Official to insure that all violations of the Building Code are corrected by the builder. 17. Amend!} 55-70.1 to provide for a five-year statutory warranty for foundations. Rationele: Current statutes in the Code of Virginia provide for a one-year/' wnrranty for all houses built in Virginia. A five-year warranty for foundations alone would provide a greater period of time to determine whether foundations will crack and insure that property owners have a financial source to cure any problems with their foundations. 18. Amend!} 15.1-493 (B) to allow the Planning Commission to defer cases up to twelve months (current limit is 90 days) for cause. Rationale: The Planning Commission is currently limited to considering all cases within ninety days, at which time it must be sent to the Board of Supervisors regardless of whether the Planning Commission is pre- pared to act. This change would allow the' Planning Commission to consider cases for a longer period than ninety days, but only if there is cause for continuing consideration of that case. 00 04'1 0800:1567h:13 (Rev. 12/6/91) -5- (1992 Legislative Program) File No. 5412 /"' -"""'\ IV. HUMAN SERVICES , 19. Provide for release from the moratorium for the permitting of addi- tional nursing home beds so that the County Nursing Home can be expanded prior to June 30, 1993. (Concept of VHDA bonding w / insurance. ) f:# UJ; RHtionale: The County is currently considering the possibility of expanding the size of the Nursing Home and entering into a joint agreement with MeV for geriatric nursing training. In order to fully realize the increase in the Nursing Home size, the County must be exempted from the current moratorium on the addition of Nursing Home beds in Virginia. 20. .".se any chan(es in State law that w.uld prevent social services agencies from investigating allegations of child abuse or neglect by school personnel. Rationale: Some school boards in the state have sought a change in State law to permit school boards to investigate child abuse rather than Social Services departments when such abuse occurs by a school employee. It is important to preserve the independent Social Services depart- ment investigation so that all child abuse complaints will be vigorously investigated. V. FINANCE 21. Expand the $2.00 court maintenance fee provided for by ~ 14.1-133.2 to include civil cases as well as traffic and criminal convictions. Rationale: The current $2.00 court maintenance fee used to defray a portion of the cost of maintaining the courthouse only applies to criminal cases. The fee should equally apply to civil cases such as bad debts, bad checks, and other kinds of cases which also use court facilities. 00 045 0800: 1567h: 13 (Rev. 12/6/91) -6- (1992 Legislative Program) File No. 5412 ,...... ~ 22. Provide 50% match funding for regionBl police/fire training facilities in the same fashion that the Department of Corrections funds region- I jails. Rationale: The Department of Corrections currently funds 50% of the cost of regional jail facilities. Since regional police / fire trainin g facilities serve a similar regional need. it is appropriate to expand the match-funding program of the Department of Corrections to regional police / fire training facilities. 23. Increase State funding to local Health Departments for AIDs educa- tion and care. Rationale: The number of AIDS cases is increasing in Chesterfield as well as in the nation. The local health departments need additional funds in order to cope with this serious problem. 24. Add a new section to the Code reqUIrmg the State to submit monthly a list of retailers reporting sales tax along with the 1% local sales tax funds when these are transferred to localities. Rationale: This will clarify that sales tax revenues are correct and will allow localities to verify this fact. 25. Allow the Sheriff to effect service of process by certified mail. If certified mail is refused. then the Sheriff must effect service using traditional service methods such as posting. Ratiomtle: The use of certified mail for process will save both time and money in the Sheriff's obligation to serve process and will provide the equivalent or better notice to any citizen who might be involved in a judicial proceeding. 00 048 0800:1567h:13 (Rev. 12/6/91) -7- (1992 Legislative Program) File No. 5412 r" ~ 26. Insure that any reVISIOns to the formula for distributing basic State aid for education includes consideration of such factors as debt service, school age population per capita, etc. with the elimination of the use of any personal wealth indicators and that any redistribution must be from new revenue. Rationale: The current formula for basic State aid is being considered for reVISIon so that money will be redistributed to localities in a different fashion than now. The use of personal wealth indicators to control distribution of State aid for education is inappropriate because localities cannot fund local school programs through family or individual wealth that are funded through real estate taxes. Such use of personal wealth indicators should be removed from the basic State aid formula. 27. Protect State funding to the County in the 92/94 State budget through the appropriation process or revisions in the funding formu- las in the following areas: c. ,Operating funds for ($246,800) Constitutional Officer funding Basic State Aid for Education Primary and Secondary Highway H.B. 599 revenues the Group Home for Juvenile .~s a. b. d. funding e. Rationale: The group home was completed in August 1991. We now need operating funds to cover the cost of staffing. The juvenile judges in Chesterfield County feel the group home is essential in treating juvenile offenders. 00 04'; 0800:1567h:13 (Rev. 12/6/91) -8- (1992 Legislative Program) File No. 5412 ~ ~ 28. Amend ~ 53.1-81 to allow for reimbursement of 50% of construction, enlargement or renovation of the regional jail. Require a reimburse- ment schedule for localities to be reimbursed at the conclusion of various stages of construction. Rationale: The County is currently in the process with other localities of building the Riverside Regional Jail. It creates a cash flow problem if the Department of Corrections only reimburses the Authority at the end of construction rather than at the time that payments must be made to the contractor. This amendment would permit the Department of Corrections to make reimbursements at the time progress payments are required for the contractor. 29. Request $28,827,501.00 for construction of Riverside Regional Jail. Rationale: Estimated costs for construction of the jail amount to $57 ,655,002. The request of above is the state share for the jail construction. 30. Permit motor vehicle owners to pay an additional $15 when they register motor vehicles that would result in issuance of a special plate designating the owner of the car as a contributor to local schools. The $15 will be used to support schools in the motor vehicle owner's district. Rationale: The state of Alabama has a successful program in which individuals may purchase a special motor vehicle license plate that indicates they support local schools if they pay a $15.00 additional charge. The additional charge is then sent by the Department of Motor Vehicles to each locality for school purposes. (31). \:i,J Provide for an impact fee for new residential construction by Charter amendment Rationale: Impact fees are needed to help defray the costs of infrastructure needs that accompany new residential construction. 00 048 0800:1567h:13 (Rev. 12/6/91) -9- (1992 Legislative Program) File No. 5412 j......... ~ 32. Funding for Historic Preservation $ 11,000 $300,000 Shutters for Magnolia Grange 1917 Courthouse Historic Preservation Rationale: The Magnolia Grange and Courthouse restoration projects have been designated as priority projects for the Historical Society and the restorations can only be achieved with funding from the State. 33. Funding for Eppington ($500,000 over 2- and 3-year period) Rationale: The Eppington home restoration is an important State-wide historic residence and must be restored to a certain level to prevent further deterioration. ~ Amend Article 8.1 and add an Article 8.2 in Title 15.1 adding Chesterfield County to the Northern Virginia localities who may impose a road impact fee and extend authority to Chesterfield County to impose a school impact fee. Rationale: Chesterfield County faces similar road and school costs as other growth localities in Tidewater and Northern Virginia. This legis- lation would extend authority to Chesterfield to impose a road impact fee in the same fashion as Northern Virginia localities and further extend the authority of Chesterfield to impose a school impact fee. Chesterfield would have to choose between either road or school impact fees and could not have both. 00 049 0800:1567h:13 (Rev. 12/6/91) -10- (1992 Legislative Program) File No. 5412 ,..... 1'""'\ 35. Amend ~ 15.1-25 to permit the County to make donations to non-profit organ-donor procurement and transplantation services. Rationale: At the last General Assembly, the General Assembly exempted non-profit organ donor procurement comp:mies (UNOS) from local taxation. Since, at the time such change was made, UNOS was already subject to local taxation, the Board of Supervisors has indicated that they want to make a donation to UNOS in an amount that would represent a portion of those tuxes owed. This legislation would permit the County to make a donation to UNOS. 00 05u 0800: 1567h: 13 (Rev. 12/6/91) -11- (1992 Legislative Program) File No. 5412 ... r-.... " VI. LEGISLATION - SUPPORT /OPPOSE 1. ,I Support Regional Legislative Program (see attached report) 2. Support legislation to grant equal taxing authority to counties, cities and towns. 3. Support legislation to which would relieve local governments of state legislative and administrative mandates where a locality can demonstrate no degradation in service by eliminating the mandates. 4. Support legislation to allow an additional H of snles tax to be returned to localities based on point of sale. (Regional issue) 5. Support legislation to provide that a portion of the gross receipts from the sale of lottery tickets in each jurisdiction be returned to that juris- diction. 6. Support legislation to reinstate the return of a portion of the state recordation taxes to localities. 7. Support legislation to provide that the Medicaid Reimbursement Formula for eligible persons in locally-operated nursing homes is equivalent to the formula used for reimbursing state-owned geriatric institutions. 8. Support adequate funding for Community Service Boards to cover costs of additional responsibilities mandated by the Beyer Commission. 9. Support legislation to require the State Department of Health to provide, on request, Hepatitis B vaccinations to all public pre-hospital care pro- viders, rescue squad and fire fighting personnel with a certification of EMT-A. 10. Oppose legislation barring courts from awarding attorney's fees when a frivolous lawsuit is filed against a local government. 11. Oppose any requirements placed on local government such as the update on the Council of Community Service for Youth and families or any other program that is shared participation unless the State provides funding. 12. Support VML/V ACO position that any State requirements for local increases in teacher salaries should only occur if accompanied by State funds. 13. Support V ACO /VML position that 25% of all lottery receipts should be returned to localities based on point of sale. 00 051 0800:1567h:13 (Rev. 12/6/91) -12- (1992 Legislative Program) File No. 5412 ~ " " DECISIONS FROM DECEMBER 16 WORK SESSION 1992 LEGISLATIVE SESSION Page 1 Item 1 Eminent Domain Commissioners - questions were raised on appointment of eminent domain commissioners by using civil jury list. will discuss further at January 2nd meeting. Page 2 Item 4 VACOjVML Task Force - this item was dropped because task force was dissolved. Item 7 Regional Add-On Gas Tax - will discuss further at January 2nd meeting; considerable sentiment for it. Page 3 Item 9 20% Road Funding - scrapped as a result of December 16th presentation of Secretary Milliken where he states that issue is dead because of public outcry against the proposal. Page 5 Item 18 - Deferring of Planning Commission Cases - questions were raised as to why it takes so long for planning to consider cases. Would like more information at January 2nd meeting. Page 6 Item 20 - Child Abuse by School Personnel - Mr. Barber may have some additional information on this at the January 2nd meeting. 00 052 . ~ ~ ~ DECISIONS FROM NOVEMBER 13 WORK SESSION 1992 LEGISLATIVE PROGRAM Page 2 Item 7 Add-On Regional Gas Tax - removed, then voted to include in the program since the Board endorses it in the Regional Legislative Program. Page 3 Item 1 Transportation Districts - much discussion to remove the item, but consensus was to keep on program for time being. Page 6 Item 3 Restaurant Permit Fee - voted to remove item which would allow health department to charge a fee when issuing a permit to operate a restaurant. Page 7 Item 5 Grantor's Tax - Charter request for grantor's tax (transfer fee) of up to 1% on all real estate conveyances was removed. Page 9 Item 13 - Meals Tax - item stating that localities can adopt a meals tax by ordinance was removed. 00 O~n L~t1 ! '" ""' ~ CHESTERFIELD COUNTY, VIRGINIA PRESENTATION TO THE IMPACT FEE SUBCOMMITTEE OF THE BYRNE COMMISSION OCTOBER 10, 1991 r:=::::=3 /-c1-9~ l ,-.. 1"""\ Mr. Chairman and Distinguished members of the Committtee, I am Jay Stegmaier, Director of Budget and Management for Chesterfield County. I wish to thank you forthe opportunityto share with you today some thoughts on the capital needs and resources of our growing locality. Chesterfield County sincerely appreciates the opportu- nity to address this esteemed committee, and I personally feel it is quite an honor to be here. We were asked to share with you the ways that impact fee authority would affect Chesterfield County. According to Virginia Department of Transportation's 2010 Statewide Highway Plan, Chesterfield County's needs for interstate, primary and secondary roads for the years 1990 through 2010 total over a billion dollars,'and average over 55 million dollars per year. For the same time period, it is projected that Chesterfield's VDOT .1- I . t /*' """" allocation will be less than 300 million dollars or 15 million dollars per year. This leaves a shortfall of over 40 million dollars in each of the next twenty years. Developers in Chesterfield County currently make sub- stantial on-site road improvements which improve the overall road network. But in many cases, new develop- ments create significant need for off-site road improvements required to serve the new development. Because neither developers nor VDOT are providing the necessary funds for these off-site improvements, the County must find some other means of financing these improvements, or accept deteriorating traffic conditions. An impact fee that would help the County fund off-site road improvements needed to serve new development is an important part of the County's plan for addressingthis need. -2. " ;--.. While the need for impact fees for off-site road improve- ment is important, the need for impact fees for new school construction to serve new development is even more critical. Even after spending a projected $181,200,000 between 1991 and 1995, the County will still have dozens and perhaps hundreds of classroom trailers located at various school sites. The reason for this is partially demographic. An unusually high percentage of Chesterfield's population falls between the ages of 5 and 19. The chart on Attachment A shows school enrollment as a percent of total population for Chesterfield and other large, growing localities. Of over 130 Virginia localities, only 5 have a higher percent of the population enrolled in public schools, and these are all small localities. In fact, the total number of students in the 5 localities is less'than the number of students in Chesterfield County. It is -3- .. " ~ interesting to note that in 1990 Chesterfield's population was about 8,600 residents less than Henrico County, ,but Chesterfield had almost 12,000 more students enrolled in public schools. If Henrico County had the same percent- age of its total population enrolled in public schools as Chesterfield, Henrico would have to pay about 30 million dollars more for education per year and would need about 2 more high schools, 2 more middle schools, and 6 more elementary schools. (The State does not participate significantly in funding the capital costs of education, and, for localities like Chesterfield, even the literary loan program is no longer an option.) As it is, Chesterfield did have to spend those millions and provide those schools. There are two major approaches that the County has used to meet these demands- holding the line on operating costs and taking advantage of a variety of revenue sources. -4- ~ ~ In the area of operating costs, Chesterfield has been more efficient than many other large growing localities. For example, the County's operating cost per student for education is about $4,702 which is $440 and 8.50/0 lower than the median for the comparable localities surveyed. (Attachment B) Similarly, Chesterfield's operating cost for other govern- ment services is lower than comparable localities. The County spends $417 per capita annually, while the me- dian of the other localities surveyed is $490 per capita or $73 higher. (Attachment C) The same trend is apparent in number of employees per 1000 residents, where Chesterfield has 8.5 (excluding employees in education and enterprise activities) com- pared to a median of 10.7 in.the other surveyed localities. (Attachment D) -5- I ' '" ,... The County has not neglected taxes as the ultimate revenue source to p<::J..Y for new facilities. Attachment E shows the various tax increases implemented in Chester- field between 1980 and 1990. The increases affected property taxes, vehicle licenses, the lodging industry, and others. In 1990, these increases together generated ap- proximately $20,000,000 in new revenue to the County. However, the County's ability to raise tax rates in the future will be constrained by the fact that the County's real property tax rate ($1.09) is already higher than any other County in the region and as high as or higher than growth localities like Henrico ($.98) and Virginia Beach ($1.09). Fairfax ($1.11) and Prince William ($1.36-$1.64) have higher rates.) It should also be noted that:Chesterfield has maintinned one of the highest sales/assessment ratios in the State. A -& /" "".... new automated system implemented in 1990 allowed the County to achieve a ratio of about 950/0 this year. Where have these funds gone? Earlier, we made the point that the County operates with relative efficiency. Now, we want to make the point that, in spite of the dramatic need for facilities over the next 5 years, there is no evidence that the County has neglected its facility needs in the past. In fact, it is interesting to note that the revenue generated by the tax increases noted above approximates the increase in tax supported debt service over the same period. (Attachment F) The Chart on Attachment G shows amounts of new debt incurred by the County since 1980 which totals $407,689,929. The largest amount~ $192,271,172: has been for schools, with $52,000,000 for roads, $80,971,257 for fITe stations, parks, courthouse, etc., and $82,447,500 -7- '" """'1 in revenue supported water and sewer debt. In addition over 80 million dollars in new roads has been financed by tolls which are paid primarily by Chesterfield residents. In recognition that the County infrastructure needs ex- ceed its ability to borrow, the County looks to a variety of possible options to address its needs. The Chesterfield County Public School system has studied alternatives to building new schools. A "toolbox" approach that allows flexibility in handling overcrowding includes options such as year-round schools, double shifts, rescheduled school day/week, increasing pupil-teacher ratio, reducing and compacting progrRmSl and utilizing alternative space op- tions. Just as we are considering a "toolbox" approach to ad- dressing overcrowded schools, we look for a sinrilar approach to financing needed facilities. For example, a Meals Tax of 40/0 could produce revenue of approximately .8- ~ ~ $5.0 million per year, and each 1 cent increase in the Real Estate Tax rate increases revenue by $1 million per year. One other option is legislation permitting Chesterfield to levy impact fees for education facilities. To illustrate this benefit, consider a comparison of the revenue received from cash proffers for education since July 1, 1989 when the County was first able to accept them, to the revenue that would have been received in the same time period from impact fees. Since 1989, the County has accepted proffers of $225,975 and payment of $8,080 in cash prof- fers for education. Based on the number of building permits issued, and an average fee of $1,475 per single family unit and $625 per multi-f::Jmily unit, impact fees over this same time would have been $7.9 million for education. This demonstrates that, while impact fees for education are not the only-remedy to financing schools, they are an important part of the solution. .9- ,.... ~ I thank you for the opportunity to present this information today. I will be happy to answer any questions you might have. -10- .:: , '. " ATTACH:I'iENT A School Enrollment as a Percentage of Total Population - FY90 25% 20% 15% 10% 6" 0% '"' " 21.3% · Other Loca11t1es Include: Ches te rUe 1c1. Fa1%~aL Prine e Wlll1a:m.. Kenr1co. &: V1rq1nla, Beach l - School Enrollment I Chesterfield We<Uan.- . . Other LocalIties Source: Chester!1eld PlannIng' Dept and State De pt 01 Ed lIcat10 n 6000 5000 4000 3000 2000 1000 ,..... ~ ATTACHMENT B Education Expendi tures Per Pupil - FY90 s o V1rq1:1 1<< 3.ClC . La cu1i tiel t:l cllUfe: C~..terU.ld.. ?1nrt.cu Pr1:1C8 W1111cml. HeDl'ico. a I - Cost per Papll : I Q..ted1e1c[ Jot.diem. . LaalliUe. .: So~rall: ~/3QJ9Q A.l'.A. ;eport ,-.... ATTACHMENT C '" Total Expenditures*(Excluding Schools) Per Capita FY90 '~ ..... .... : :" 600 $ *TotaJ Expendi tura Exclude Highway Main .nance Funds 500 ........"........ .............. ............. 400 soo 200 100 o **LocaJitiea Inelude: Chesterfield, Fairfax, Prince William, , Henr ico, & Virgin ia Bech - Total Expenditures Chesterfield Median- "** Localities: Source: 1990 Virginia AudItor ot Publlo Accounts C..II.rut". R.IlOU ..... ";.:~ .... .'. C E-4 % ~ ~ - 1:i - u ~ &:: E-< ,ct: 0 tn ~ 0 ..c: ~ J:..4 0 <DO- 0.> tn r.L. (]) ~ 0 .-... p. s ~ .......... r'\ - Cl Cl >- Q . - Q g, - S . 't7 - - . )II C -, " Q 0 . 0 0 'C - S ..c: u c:: :: ... u .. 0 = 0 =' CI. - 0 alS 0 ..J U g. - Q 0 C - . - Cl - 0 == ..c: 0 - . - 'C ~ u 0 ~ .. n - > Co Q iD ... - ... Q .. - iD C C <<J > Cl - - U - ... - - ... Q Co c:: - iD C - 0 :: .Elo3 C - ... Co en U . ... .> Cl 0 iD Q., S 'l:2 Q = ..J ..c: U - * CJ g,J ... u :: c:: ~ 0 en Q c:: . c Q Q I C""- O - . - ~ i C'f I. I.C CC I , i' , ~ o N -0 ~ cc - - * . I = c- o- - -- 'C C iD U ~ 0 ..J 'C - o - - ... Q - . o .c:: CJ o '. '. tr.:I 8 Z t:J ~ - CJ ~ 8 8 ~ " r\. ;'\ tn <D >< ~ ~ <D :z:o 0- 86 aeo ;....> !:J...!:J... <D =' C <D > <D a:: W 0 .~ 0 :z ~ w ~ > N w 0 c:: - 00 0- >- tJ.. G) G) tL. G) CQ C G) CJ - '..J CD - CJ - .c ~ en CD en o G) ;.. o c >< ~ >- o c o Co =' tJ o o o o C'1 - c--. 1.0 ~ >< [1. >-, - - - - - ~ o o CO - 0. ~ ~ .. 1.0 - o c o - - o - b >< Q:~ - - 4) C- O - Q.. - o c o 02 - CD c.. >- o o o - o o o - (I") - o c o - .' en , en CD - o - c.. ">< c 0 OE-e CQ 02 a) CD en C C - CD en 0 ='- ~..J o 0 o 0 C'1 ~ - - ~ ~ ~ c:o C'1 ~ .. - - CO 4) CI'2 C CD r- CJ C - ~ ~ 4) - c - en ,t,&J - - c CD c::: o o ~ - o ~ ~ - 0. - .en- ~ o Eo. 0' .0 g,..CC > 4)~ =''''''''' C en G) CD > ~ G).' C c::E-e c"C -CD en G) C en CD o r- G) CJ ;.. C 0_ .::~ o~ -Q) ~z - - c c S :: u o Q c o "0 :: == "0 - o - - .. o - c .c CJ cD U . .. ,: :: o cr:I - - c a) - en C o ;.. E-e . ~ r-tach.T'Jent F 0 0 0 0 0 ~ .. .. 0 0 0 ~ CX) .. .. = ~ ~ ~ fIl ... ~ ~ C Q) ~ ~ E =' 0 0 Q ... ~ ~ Q) ~ ~ "'0 ~ =' ~ ~ ~ "'0 - >< Q) ~ c:::: ~ ~ r. 0 Q) ~ ... c E fIl ~ Q) ~ = .:: r:n 0 0 0 ~ 0 ~ .. 0 ~ Q) 0 ~g 0 ~ r. =' I =0 0 """0 =~ 00 ~t ~ I >0 ~t 00 ~ Q = ~ = .~ .~ > .~ ~ ~ ~ ~ ~ tIl ~ ~~ as 00 aJ~ ~ ~ ~,J:). Q ~ Q Q.) ~~ ~Z ." :;:~.{.: ..... .... :._"." :-~.::.. ,.' ~, 500 400 300 200 100 o ~ ~ ~ '" ~TTAcm'1ENT G Chesterfield County Financings tor Capital Projects FY80~ S (MlIlions) " "f$1'$;~~~~~t:;~W7~~;:7Z;::~:~:~;(;~7~ , "/'//P';'N,.""q/;j,.',,,,,,,,,,,,,,,/h,;//,/,;,,//,/,,.,,';;.,,,,,;;r//. , :;;t)}h"~;;/$i!!-t"/~i!!!;f~~'w;;:;' ~1d/W;/,~ ":~.~~/~~~m~~?;~~>>ft;}; ";:'..;~w;7"'''''''//#"/4,,,Z;'''/4';;':;h,/.#$'$M ",....'///.'/'N,../,'. "////h'//N/,y,o:,.o/.;//////fl;//../ d/.'///";;,';.z;;, "Ill '$'E'~Z;Z'" 'TE"~E'Tz:,;",n'"'' . ^ :-. ..... . ': ...... .... :'.. ................\ ~ .. ~:' .: ",.,"; ,:-' . .',::'-::':':: JBII ., Debt Issued Education General Gov. Total 5407,689,929 . Sewer Be Water. Airport +Parks. Libraries. Fire Stations. Coarthoase Baildings. Equipment · Powhite Pkwy. it. 288 · Schools - - Roads Water/Sewer. Ai~po rt Soarce: Chester11eld Accoant1na Department BOARD OF SUPERVISORS MAURICE B. SULLIVAN, CHAIRMAN MIDLOTHIAN DISTRICT C. F, CURRIN. JR., VICE CHAIRMAN BERMUDA DISTRICT G, H. APPLEGATE CLOVER HILL DISTRICT HARRY G. DANIEL DALE DISTRICT JESSE J. MAYES MATOACA DISTRICT r'\ ~ '- CHESTERFIELD COUNTY P.O. Box 40 CHESTERFIELD, VIRGINIA 23832-0040 9~ ~ :rcJL ~l u5 I }jdll~ ~ MEMORANDUM TO: Lane B. Ramsey - County Administrator FROM: ptDDoris R. DeHart - Assistant County Administrator DATE: December 17, 1991 SUBJECT: 1992 General Assembly Session LANE B. RAMSEY COUNTY ADMINISTRATOR Attached is a copy of the 1992 Legislative Program for the Chesterfield County School Board. Should you wish to discuss it, please contact me. bmm Attachment ., ~: Printed on Recycled Paper tt ~ ~ .... I" CHESTERFIELD COUNTY SCHOOL BOARD LEGISLATIVE PROGRAM 1992 School Board Jean P. Copeland, Chairman Timothy C. Brown, Vice Chairman Dr. John A. Cardea Elizabeth B. Davis Marshall W. Trammell, Jr. Superintendent Thomas R. FUlghum Director of Community Relations Legislative liaison Debra Q. Marlow December, 1991 . " ~ ~ table of contents sect ion 1: Priority Issues Funding Elementary and Secondary Education Standards of Quality Staffing Standards Choice within the Public School Division Grievance Procedure Driver Education Fee Lengthening the School Year School Board Selection sect ion 2: Continuing Positions Transportation of Nonpublic School Pupils Public School Construction Public School Calendar Educational Opportunities for All Virginians Chesterfield County School Board positions were compiled through collaboration with VSBA, Virginia Association of School Superintendents and the school divisions which monitor the General Assembly. .' ~ . . section 1: PRIORITY ISSUES ~ ." ~ " FUNDING ELEMENTARY AND SECONDARY EDUCATION The Chesterfield County School Board strongly supports a substantial increase in the state's budget for elementary and secondary education. Funding should be at a level which realistically reflects a school division's actual per pupil costs. Further, any state mandates which are not fully funded based on actual costs should be reconsidered and/or deleted. In the past 24 years, the percent of the total state budget allocated for elementary and secondary education has decreased markedly from approximately 50% to 35%. This has eroded the ability of local school divisions to carry out their increasingly costly mission of providing quality education services.* *Source: Fairfax County Public Schools - Office of Governmental Affairs .~ -.... ~ . . STANDARDS OF QUALITY STAFFING STANDARDS The Chesterfield County School Board (CCSB) supports state efforts to reduce divisionwide pupil/teacher ratios used to calculate Standards of Quality (SOQ) personnel costs to reflect actual staffing practices used in the Commonwealth. However, any effort to lower actual class size must be accompanied by increased funding to cover both the additional personnel and facilities costs. Since FY 1989, the state has calculated a personnel standard for each school division based on mandated divisionwide pupil/teacher ratios and maximum class size requirements to determine SOQ personnel costs. Based on the latest data available from the state, the statewide average for all school divisions during the 1988-89 school year was 67.7. Research for the Governor's Commission on Educational Opportunity for All Virginians found that most school divisions were staffed at ratios considerably lower than the state standard and the Commission recommended changes to the ratios to reflect preva il i ng practice. Because fundi ng is based on the SOQ standards, lower pupil/teacher ratios are achieved at local expense. Moreover, the state personnel standard should include other types of instructional positions, such as visiting teachers (deleted in FY 1987), occupational and physical therapists, and instructional assistants needed to support SOQ programs. Funding should be based on personnel standards which reflect actual costs of complying with the SOQ. ~ ~ ~ CHOICE WITHIN THE PUBLIC SCHOOL DIVISION The Chesterfield County School Board believes that current state policies and regulations are sufficient for school divisions to develop or expand intradistrict choice. The Chesterfield County School Board opposes choice across school divisions (interdistrict choice), choice programs that include private schools, and state mandates for choice programs within a school division (intradistrict). ,....,.. '" GRIEVANCE PROCEDURES The Chesterfi e 1 d County School Board supports the present State gri evance procedure that allows teachers the option of requesting a hearing by the school board in cases of dismissal or probation. The Board opposes legislation requiring school boards to conduct an additional hearing before issuing a decision at variance with the recommendation of a fact- finding panel. The Board also opposes legislation that would add as grievable actions reprimands or other criticism placed in personnel files, the contents of any evaluation, and transfers within the school division. The Board opposes also any form of collective bargaining. ~ ~ DRIVER EDUCATION FEE The Chesterfield County School Board supports an increase in the fee charged for the behind-the-wheel phase of driver education to an amount that will allow local school divisions to recover all costs incurred or the authorization to privatize this phase. Exolanation Actual costs incurred by Chesterfield County Public Schools for behind-the-wheel training currently exceed the combined maximum allowable fee of $100 and state aid reimbursement. In times of fiscal austerity when school boards must examine programs in terms of their benefit to large segments of the student community, limited funds must be directed to core instructional programs. The behind-the- wheel phase of driver education should be self-supporting. ,-.. ~ LENGTHENING THE SCHOOL YEAR The Chesterfield County School Board proposes that a legislative study be initiated to consider the desirability of lengthening the present school year. A study could explore such issues as purpose of lengthening the school year, length of the extension of the school year, students to be involved, relationship with present summer school programs, and curriculum and activities to be included. ~ ~ SCHOOL BOARD SELECTION The Chesterfield County School Board supports legislation that would permit localities to decide by referendum to elect school boards only if they are fiscally autonomous and to decide when such elections would taKe place. I' '"' ~ section 2: CONTINUING POSITIONS I ~ ~ TRANSPORTATION OF NONPUBLIC SCHOOL PUPILS The Chesterfield County School Board opposes legislation which would require or permit public school divisions to provide bus transportation at cost to private and parochial schools. Providing this transportation would utilize resources presently in short supply. Exolanation In 1991-92, Chesterfield County Public Schools eliminated 9,000 bus stops in an effort to save approximately one million dollars while growing by more than 1,200 students. A fact sheet which demonstrates the approximate minimum cost implication is attached. ro. ~ CHESTERFIELD COUNTY PUBLIC SCHOOLS TRANSPORTATION OF NON-PUBLIC SCHOOL STUDENTS ANALYSIS Oecembe r . 1991 CAPITAL COSTS NEW MAINTENANCE FACILITY (Including land and building) EQUIPMENT (Tools, hydraulic lifis,elc) NEW BUSES (34 @ $35,000) SERVICE VEHICLES (2 @ 25,000) TIRE VEHICLE (l<l>> 3~,000) Tar AL CAPITAL 1,242,000 350,000 1,190,000 50,000 3~,000 $2,867,000 PERSONNEL COSTS SUPERVISOR (I @ 35,000) COORDINATOR (l @ 15,000) MECHANICS (2@ 20,000) MECHANIC HELPERS (2 @ 15,000) CLERICAL (I @ 16,000) BENEFITS (for above) BUS DRIVERS (34 @ 8,000) BUS DRIVER BENEFITS BUS DRIVER TRAINING SUBSTITUTES/OVERTIME Tar AL PERSONNEL COSTS 35,000 15,000 40,000 30,000 16,000 33,361 272,000 40,800 1,450 13,060 $496,671 OPERATING COSTS FUEL PARTS & REPAIRS VEHICLE INSURANCE Tar AL OPERATING 84,300 40,800 22,200 $147,300 Tar AL COST $3,.5 10,971 I ~ fI) ~ 2:i f@ ~ UJ UJ ~ .~ ~ ~ ~ ~ ~ 8 ~ ~2:i~ ~ ~ ~UJ~ U ~ n~ u ~ ~~UJ ~t;; ~ ~H~ ~~ ~ ~g8 ~~ ~ ~....~~ ~~ ~ ~~~UJ ~~fI) ~ ~o>8 ~ ::J iiUJ<~ I-< : ~ s b 8 ,0 g ~ ~zo ~c >=' Q<~~ ~~ t: ~~~6 ....~ u ::J ~ Z 0 tn ~ ~. fl)t-.O....:l ~c -< <~~~ <....l u i~l~ ~; I ~~.ffi ~= @ (j;2lf:~ ~~ t:; ::~~< 8:-j ~ U.fI)8b x~ u. 0::>0= ~UJ Oc ~~~j:: ~~ ~~ gUJ~~ ....:l~ ~t.tJ .....~~o ~~ t.tJ~ tnO:: U l1.~ >fI) f,JJ<( fI) :t~ <t.tJ z~~;! o~ z:g <cui=: zt:::: <= . *. ,.-..... ~ z o E c ~ z < ~ o 11.. ~ ~ ~ u <( fI) l1.t.tJ <( fI) U::J ....lXl <(~ ~~ ~~ ~I-< ~~ u~ ~~ ~g z.... t.tJg ~: ~lXl ~~ ~~ u~ ~u ....c1: * ~ Q ~ t.tJfI)~ ~~t:::: Uuu. 0<0 ....l\() ~u.9 5<0~ .....c.n~..... tJ....l::>~ ~ 8 ~ 0 . x C' Zu \L.Z ~fI)~og ~u<UJ:j ~~~~~ i~~~a ~~~~~ ~~~z:S UJ~l1.o< lXlu..!i<CO ClO~UJLlJ 8~~~~ ~oti;~ffi ~<O~~ d~Ut;< ~~g8~ u..I-<C fI) ;!IU ~::J~~~ ~8<cib ~~~m~ S~~~~ 0~I-<~u 3~~~~ ~~~~8 * ~ ~ o U ....l ~ l.L. o ~ LlJ U ~ I UJ I- <( ....:l ::> U ~ !i<"1"l1"88~"<t U ~~\O~~~~~ti o ~ ;;;;; I-< C UJ fI) ::> ~ >- ~ ~ ~ ~ ~g~!~ ;1 ~ ~~UJ~~~Ui ~ CI1~~ti;~U~" <( LlJLlJI-O~~ "" o =l1.ZU S ~ ~~~~ U II ~ >dS~fI)UJ~~ ~ <(~Ul1.~~fI)-!!. ~ ~ I-< . . . ~ .r'\ PUBLIC SCHOOL CONSTRUCTION The Chesterfield County School Board strongly supports efforts to develop a state program to fund new construction and renewal of public school facilities. Exolanation The CCSB urges the General Assembly to develop a school construction funding program, such as the State Board of Education's proposed Capital Assistance Fund, that recognizes the varying school construction and debt service needs across the state and accommodates those localities that are experiencing considerable costs for capital construction or renewal of facilities. However, the program must be adequately funded so that AnY school division demonstrating need could receive assistance. Most school divisions in Virginia, whether in decl ining enrollment or high growth areas, face pressing needs to renovate older school facilities. In addition, school divisions with high density populations and rapidly growing populations must exert a significant tax effort for high local expenditures for capital outlay and debt service for new school construction. It is critical that the state address facilities costs since new state mandates have major impact on facilities requirements for local school divisions. In addition, possible future state mandates such as the further reductions in class size, and at-risk or regular preschool programs would have a tremendous impact on school facilities requirements. . ' '" ~ . > PUBLIC SCHOOL CALENDAR The Chesterfield County School Board supports legislation to return the control of the public school calendar to local school boards. Exolanation Legislation was passed in the 1986 General Assembly to mandate the opening of public schools after Labor Day for the 1986-87 and the 1987-88 school years. That law was made permanent by the 1988 General Assembly. The control of public school calendars has historically been the responsibility of local school boards with the exception of the number of school days required by the state. Any state-prescribed scheduling of the school year calendar, such as the opening of school after Labor Day, is opposed by the Chesterfield County School Board as an infringement upon local school board responsibility. The needs of each community regarding the school year calendar are best served at the local level where citizens have maximum participation in its development and modification. ,.: , '. ~ ~ EDUCATIONAL OPPORTUNITIES FOR ALL VIRGINIANS The Chesterfield County School Board supports the concept of equal educational opportunities for all public school students in Virginia and believes that the total amount of State funding for education must be increased to meet this important need. Allocation of funds should be made without penalizing divisions where there is a high level of support for the public schools. ~ ~ ^ 1992 LEGISLATIVE PROGRAM CHESTERFIELD COUNTY, VIRGINIA ~ hNM \ , I:'. ~ .........- ~ -- . ~ TABLE OF CONTENTS I. CHARTER CHANGES . . . . . . II. EFFICIENCY OF GOVERNMENT ^ .......... III. TRANSPORTATION ................. IV. COMMUNITY DEVELOPMENT ......... V. HUMAN SERVICES VI. FINANCE VI. LEGISLATION - SUPPORT IOPPOSE . j? i \ 1 2 3 . 3 . . 5 5 9 ^ ^' I I t ' 1. CHARTER CHANGES 1. Amend the County Charter to allow the Chief of Police to appoint the Animal Control Supervisor and deputies. Rationale: fi 3.1-796.104, Code of Virginia, requires animal control warden and deputies to be appointed by the governing body. This takes control of Animal Control Department away from Chief of Police and requires Board to be involved in all Animal Control hiring decisions. By amending charter, we can provide for appointment of animal control staff by police chief, which is the intent of the way our animal control department is structured. 2. Provide for an impact fee for new residential construction by Charter amendment Rationale: Impact fees are needed to help defray the costs of infrastructure needs that accompany new residential construction. [TO BE CONSIDERED AT JANUARY 22 PUBLIC HEARING] 3. Amend fi 15.1-491 to allow director of planning to grant variances (up to two feet) to local zoning and/ o~ subdivision requirements. Rationale: Variances (not to exceed two feet for building setbacks, etc.) are usually granted, but current procedure often causes considerable expense to the applicant and many times delays house closings. 4. Amend fi 15.1-486 to release governmental capital projects from the requirements of obtaining substantial accord determination. Rationale: Procedure could specify that if the project has gone through the public review process such as zoning, site plan review, subdivision review and special exemption then the substantial accord would not be required. 0800:1567i:13 (Rev. 1/3/92) -1- (1992 Legislative Program) File No. 5412 r"\ ^ II. EFFICIENCY OF GOVERNMENT 5. Add Chesterfield County to fi 25-46.20 providing for the appointment of eminent domain commissioners by using the civil jury list rather than each opposing attorney appointing landowners to serve as commissioners. Rationale: The current method of the property owner picking a majority of the commissioners determining value has been abandoned by most states because it creates skewed results and encourages appointment of disinterested friends. 6. Amend fi 17-79.3 to add Chesterfield to those localities who have authority to require that any deed relating to real property have the parcel identification number in the left margin of the first page of the deed and the tax map parcel reference. Rationale: This change would allow the Clerk of the Circuit Court to require this information on all plats recorded. This information would also be helpful in keeping G IS current with the record room. 7. Amend fi 18.2-340.3 to provide an alternative to qualifying for a bingo permit. Rationale: Organizations conducting bingo games which gross more than $75,000 must obtain a 501(C) IRS tax exemption to continue to conduct bingo games. Since IRS designation can take up to 18 months to obtain, providing an alternative certification will permit organizations to continue to operate pending IRS designation. 0800:1567i:13 (Rev. 1/3/92) -2- (1992 Legislative Program) File No. 5412 ,....., ~ I. I III. TRANSPORTATION 8. Amend ~ 31.1-75.1 to increase the state-wide cap on matching funds from $10 million to $20 million and to increase local cap to $1,000,000 from $500,000. Rationale: During the 1990 Legislative Session the state-wide cap was raised to $10 million but this is far from adequate to meet the needs of the localities now participating in the program. IV. COMMUNITY DEVELOPMENT 9. Amend Article 8.1 and add an Article 8.2 in Title 15.1 adding Chesterfield County to the Northern Virginia localities who may impose a road impact fee and extend authority to Chesterfield County to impose a school impact fee. Rationale: Chesterfield County faces similar road and school costs as other growth localities in Tidewater and Northern Virginia. This legis- lation would extend authority to Chef:}terfield to impose a road impact fee in the same fashion as Northern Virginia localities and further extend the authority of Chesterfield to impose a school impact fee. Chesterfield would have to choose between either road or school impact fees and could not have both. 10. Amend the One and Two Family Dwelling Code of the Uniform State- wide Building Code to permit localities to enhance code requirements to provide greater public protection' from inadequate building methods and materials. Rationale: There are times when individual localities may choose to enhance or increase the safety abilities within their locality which is currently not permitted under the Uniform Statewide Building Code. Such a change would permit the County to increase standards for founda- tions in certain areas of the County. 0800: 1567i: 13 (Rev. 1/3/92) -3- (1992 Legislative Program) File No. 5412 r" '" 11. Amend the Uniform Statewide Building Code to provide that each day of a violation for a continuing offense would constitute a separate offense after the applicant for the building permit has been given a reasonable time to correct any deficiency. Rationale: The continuing violation procedure is the same used for zoning cases and would reverse the Virginia Court of Appeals decision in Prince William County v. Grandee's Cottage. 12. Amend fi 18.2-162, Code of Virginia, to include destruction, damage or diversion of sewer facilities as a crime. Rationale: fifi 18.2-162 and -163 make it a crime to destroy or damage certain utility facilities or tamper with metering devices or divert services for those utilities. Sewer service is not included in the list of utilities. This is apparently an oversight. In the past year, we had an individual divert sewer service and the Common- wealth Attorney declined to prosecute because of the absence of sewer service from the list of utilities in the statute. 13. Extend the statute of limitations for the prosecution of Building Code violations from one to two years from the date of occupancy or discovery of the violation by the Building Official for any latent defect, whichever is longer. Rationale: During the time a building is subject to the Uniform Statewide Build- ing Code, the Building Official has authority to compel the builder to correct any deficiencies or defects in the building. Since that period is now limited to one year, it limits the building official's ability to negotiate corrections by the builder to a very short time period. Extending the statute of limitations will improve the ability of the Building Official to insure that all violations of the Building Code are corrected by the builder. 0800 :1567i:13 (Rev. 1/3/92) -4- (1992 Legislative Program) File No. 5412 '" .~ 14. Amend ~ 55-70.1 to provide for a five-year statutory warranty for foundations. Rationale: Current statutes in the Code of Virginia provide for a one-year warranty for all houses built in Virginia. A five-year warranty for foundations alone would provide a greater period of time to determine whether foundations will crack and insure that property owners have a financial source to cure any problems with their foundations. V. HUMAN SERVICES 15. Provide for release from the moratorium for the permitting of addi- tional nursing home beds so that the County Nursing Home can be expanded prior to June 30, 1993. (Concept of VHDA bonding wI insurance. ) Rationale: The County is currently considering the possibility of expanding the size of the Nursing Home and entering into a joint agreement with MCV 'for geriatric nursing training. In order to fully realize the increase in the Nursing Home size, _ the County must be exempted from the current moratorium on the addition of Nursing Home beds in Virginia. VI. FINANCE 16. Support a $2.00 court maintenance fee provided for by ~ 14.1-133.2 to include civil cases as well as traffic and criminal convictions. Rationale: The current $2.00 court maintenance fee used to defray a portion of the cost of maintaining the courthouse only applies to criminal cases. The fee should equally apply to civil cases such as bad debts, bad checks, and other kinds of cases which also use court facilities. 17 . Increase State funding to local Health Departments for AIDS educa- tion and care. Rationale: The number of AIDS cases is increasing in Chesterfield as well as in the nation. The local health departments need additional funds in order to cope with this serious problem. 0800: 1567i: 13 (Rev. 1/3/92) -5- (1992 Legislative Program) File No. 5412 r"\ ~ 18. Add a new section to the Code reqUIrmg the State to submit monthly a list of retailers reporting sales tax along with the 1% local sales tax funds when these are transferred to localities.; Rationale: This will clarify that sales tax revenues are correct and will allow localities to verify this fact. 19. Allow the Sheriff to effect service of process by certified mail. If certified mail is refused, then the Sheriff must effect service using traditional service methods such as posting. Rationale: The use of certified mail for process will save both time and money in the Sheriff's obligation to serve process and will provide the equivalent or better notice to any citizen who might be involved in a judicial proceeding. 20. Insure that any revisions to the formula for distributing basic State aid for education includes consideration of such factors as debt service, school age population per capita, etc. with the elimination of the use of any personal wealth indica,tors and that any redistribution must be from new revenue. Rationale ~ The current formula for basic State aid is being considered for reVlSIon so that money will be redistributed to localities in a different fashion than now. The use of personal wealth indicators to control distribution of State aid for education is inappropriate because localities cannot fund local school programs through family or individual wealth that are funded through real estate taxes. Such use of personal wealth indicators should be removed from the basic State aid formula. 0800:1567i:13 (Rev. 1/3/92) -6- (1992 Legislative Program) File No. 5412 '" ~. I 21. Protect State fund~ng to the County in the 92/94 State budget through the appropriation process or revisions in the funding formu- las in the following areas: a. Operating funds for the Group Home for juveniles in need of services ($246,800) b. Constitutional Officer funding c. Basic State Aid for Education d. Primary and Secondary Highway funding e. H.B. 599 revenues Rationale: The group home was. completed in August 1991. We now need operating funds to cover the cost of staffing. The juvenile judges in Chesterfield County feel the group home is essential in treating juveniles in need of services. 22. Amend g 53.1-81 to allow for reimbursement of 50% of construction, enlargement or renovation of the regional jail. Require a reimburse- ment schedule for localities to be reimbursed at the conclusion of various stages of construction. Rationale: The County is currently in the process with other localities of building the Riverside Regional Jail. It creates a cash flow problem if the Department of Corrections only reimburses the Authority at the end of construction rather than at the time that payments must be made to the contractor. This amendment would permit the Department of Corrections to make reimbursements at the time progress payments are required for the contractor. 23. Request $28,827,501. 00 for construction of Riverside Regional Jail. Rationale: Estimated costs for construction of' the jail amount to $57,655,002. The request of above is the state share for the jail construction. 0800: 1567i: 13 (Rev. 1/3/92) -7- (1992 Legislative Program) File No. 5412 '" "'" 24. Permit motor vehicle owners to pay an additional $15 when they register motor vehicles that would result in issuance of a special plate designating the owner of the car as a contributor to local schools. The $15 will be used to support schools in the motor vehicle owner's district. Rationale: The state of Alabama has a successful program in which individuals may purchase a special motor vehicle license plate that indicates they support local schools if they pay .a $15.00 additional charge. The additional charge is then sent by the Department of Motor Vehicles to each locality for school purposes. 25. Funding for Historic Preservation $ 11,000 $300,000 $500,000 Shutters for Magnolia Grange 1917 Courthouse Historic Preservation Restoration of Eppington (funding over 2 - 3 year period) Rationale: The Magnolia Grange and Courthouse restoration projects have been designated as priority projects for .the Historical Society and the restorations can only be achieved with funding from the State. The Eppington home restoration is an important State-wide historic residence and must be restored to a certain level to prevent further deterioration. 0800:1567i:13 (Rev. 1/3/92) -8- (1992 Legislative Program) File No. 5412 ~ ^ "'" VI. LEGISLATION - SUPPORT/OPPOSE 1. Support Regional Legislative Program (see attached report) 2 . Support legislation to grant equal taxing authority to counties, cities and towns. 3. Support legislation to which would relieve local governments of state legislative and administrative mandates where a locality can demonstrate no degradation in service by eliminating the mandates. 4. Support legislation to allow an additional U of sales tax to be returned to localities based on point of sale. (Regional issue) 5. Support legislation to provide that a portion of the gross receipts from the sale of lottery tickets in each jurisdiction be returned to that juris- diction. 6. Support legislation to reinstate the return of a portion of the state recordation taxes to localities. 7 . Support legislation to provide that the Medicaid Reimbursement Formula for eligible persons in locally-operated nursing homes is equivalent to the formula used for reimbursing state-owned geriatric institutions. 8. Support adequate funding for Community Service Boards to cover costs of additional responsibilities mandated by the Beyer Commission. 9. Support legislation to require the State Department of Health to provide, on request, Hepatitis B vaccinations to all public pre-hospital care pro- viders, rescue squad and fire fighting personnel with a certification of EMT-A. 10. Oppose legislation barring courts from awarding attorney's fees when a frivolous lawsuit is filed against a local government. 11. Oppose any requirements placed on local government such as the update on the Council of Community Service for Youth and families or any other program that is shared participation unless the State provides funding. 12. Support VML/V ACO position that any State requirements for local increases in teacher salaries should only occur if accompanied by State funds. 13. Support V ACO /VML position that 25% of all lottery receipts should be returned to localities based on point of sale. 0800 : 1567i: 13 (Rev. 1/3/92) -9- (1992 Legislative Program) File No. 5412 BOS-9891 ,..... 8,H ~ CHESTERFIELD COUNTY BOARD OF SUPERVI SORS AGE NDA MEETING DATE: January 2, 1992 ITEM NUMBER: 8. A. SUBJECT: Public Hearing to Consider Amendments to the County Charter Providing for Impact Fees and the Appoint- ment of the County's Animal Control Warden by the Chief of Police COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Board has scheduled a public hearing for this date to consider the following two amendments to the County Charter: 1. Amendment to ~ 6.7 permitting the County's Animal Control Warden and deputies to be appointed by the Chief of Police rather than by the Board of Supervisors. Rationale: ~ 3.1-796.104, Code of Virginia, requires the animal control warden and deputies to be appointed by the governing body. This provision requires the Board to be involved in all Animal Control hiring decisions. By amending the Charter, appointments of Animal Control staff would be by the police chief, which is the current approach to managing the Animal Control Department and is consistent with the County's personnel policies. (continued) PREPARED BY: ~. ~a><J ATTACHMENTS: YES ~ OO:1707:b44 Steven L. Micas County Attorney NO 0 SIGNATURE: COU~ISTRATOR 05,;] 00 r-- ~ AGENDA ITEM January 2, 1992 Page 2 2. Amendment to ~ 7.6 providing for the authority to impose impact fees on new residental development. Rationale: For the past few years, the Board of Supervisors has sought authority to impose impact fees on residential development. Impact fees that would be paid by each new dwelling unit constructed in the County would be used to defray a portion of the capital costs for schools, roads, libraries, parks, etc. created by new growth. Staff will make a presentation explaining impact fees and the legislative efforts on behalf of impact fees that have occurred since the 1991 General Assembly session. 0800:1707:b44 00 055 '" r... ~ BOARD OF SUPERVISORS MAURICE B. SULLIVAN, CHAIRMAN MIDLOTHIAN DISTRICT C. F. CURRIN, JR., VICE CHAIRMAN BERMUDA DISTRICT G. H. APPLEGATE CLOVER HILL DISTRICT HARRY G. DANIEL DALE DISTRICT JESSE J. MAYES MATOACA DISTRICT -- CHESTERFIELD COUNTY P.O. Box 40 CHESTERFIELD, VIRGINIA 23832-0040 f:; " ;1 J ~ i1 " i~, .,/ " i' ~; f; I: ~; LANE B. RAMSEY COUNTY ADMINISTRATOR I: '( r i , I . J i 1.. r MEMORANDUM TO: Richmond News Leader FROM: Chesterfield County Board of Supervisors DATE: December 17, 1991 SUBJECT: Meetings and Coming Events One (1) time, Sunday, December 22, 1991 Please confirm by calling the Clerk to the Board of Supervisors Office at 748-1200. Also, please fax me a computer printout of the ad--Fax number 748-3032. PLEASE SEND TEAR SHEET WITH BILL. jb Attachment , i f.i :::' :; I ,,', !i : ~ ~: I i :1 " (;,:-.:"r,. Ii . \, . ~ '" . . I /" r"'\ -CHESTERFIELD COUNTY P.O. Box 40 CHESTERFIELD, VIRGINIA 23832-0040 I'" ! BOARD OJ; SUPERVISORS MAURICE B. SULLIVAN, CHAIRMAN MIDLOTHIAN DISTRICT C. F. CURRIN. JR., VICE CHAIRMAN BERMUDA DISTRICT G. H. APPLEGATE CLOVER HILL DISTRICT HARRY G. DANIEL DALE DISTRICT JESSE J. MAYES MATOACA DISTRICT LANE 8. RAMSEY COUNTY ADMINISTRATOR MEMORANDUM TO: Progress Index FROM: Chesterfield County Board of supervisors DATE: December 17, 1991 SUBJECT: Meetings and Coming Events One (1) time, Sunday, December 22, 1991 Please confirm by calling the Clerk to the Board of supervisors Office at 749-1200. Also, please fax me a computer printout of the ad--Fax number 748-3032. PLEASE SEND TEAR SHEET WITH BILL. --..--...-.... ....-- jb Attachment , . -, .' -.. ," . . ' . . "';i ~./ .. ..- \. " ..,f.J' <..' ;I"}r,' .::"'~ .:t." ....I ,"1 i . .,;r, ': I ~ :' . (.... .-, ,-.... 1"'""\ Copies of the proposed Charter chnnges are available between 8: 30 a. m . and 5: 00 p. m., Mondny through Friday, in the Chesterfield County Administrator's Office. 0800: 1680: B44 ~ Richmond ~ Newspapers, Inc. An Affiliate of Media General A P,O, BOX C-32333 RICHMOND, VIRGINIA 23293-0001 804-649-6000 ACC ~~JSNTTO::J~BER l// 220806 DATE 12/22/'31 COUNTY OF CHESTERFIELD BOARD OF SUPERVISORS ATTN: JOAN DOLEZAL P.O. BOX 40 CHESTERFIELD VA DATE CODE 12/22/'31 B 23832 DESCRIPTION LINES RUNS CHARGES CREDITS TOTAL INCHES AMOUNT ~ ~_... ~ "lil:: - iii...,. LEGAL NOTICE CONSIDER AMENDMENTS CHESTERF. CHARTER NOTICE OF A PUBLIC HEARING TO CONSIDER AMENDMENTS TO THE CHESTERFIELD COUNTY CHARTER Take notice that pursuant to ~ 15,1.835 of the Coae gj minia 1950, as amended.lhe BoardO; Supervisors of Chesterfield Coun. ty, Virginie, at an adjourned meet- Ing o.n January 2, 1992 at 7:00 I p,m, In the Public MeetlnQ Room, Chesterfield, Virginia, will hold pUblic hearings to consider amendments to the Chesterfield County Charter as follows: PROPOSED CHARTER AMENDMENTS .u. r Wllgj~, I ~~ ~ . g ~ ~1llll gj ~ " , Imgactw ~~i~1r.;e !IlDll1. ll>la[Q gj suoervlsors = . ~ il!OOIllll ~"'~~ " ~~Jt~ ..u ;M,O -lll ,ccomodate llll.IllI!i1ill ~ he proposed -ChBrter amendments set forth above may be revised after the public hear. I Ings and, il introduced at the 1992 session 01 the Virginia General Assembly, must be enacted by the General Assembly prior to becom- ing effective, Any proposed I Charter amendments approved by 'the Board of Supervisors may also be revised during the General As- Sembly session, Copies of the proposed Charter changes are available between 8:30 a,m, and 5:00 p,m" Monday through Friday, In the Chesterfield County Administrator's Office, o o I o "- o o 54 1 176.58 Richmond Newspapers, Inc. Pub 1 i shel"~ elf i THE RICHMOND TIMES-DISPATCH THE RICHMOND NEWS LEADER This is to certify that the attached LEGAL NOTICE was published by Richmond Newspapers, Inc., in the City of RiChmond, State of Virginia, on the following dates: Times-Dispatch 12/22/'31 News Leader The first insertion being given.... 12/22/'31 arid Sll~"1Ei~11~9,fOl"~e ~~{~~ Ne State of Virginia City elf Richmond My commission expires My Com tXjlllc.~ JallUdry6, 1992 WHEN REi"lITTING PLEASE REFER TO YOUR CUSTOMER # 220806 ~ 176.58 % CASH DISCOUNT IF PAID ON OR BEFORE 15th OF THE SUCCEEDING MONTH, NO DISCOUNT ALLOWED THEREAFTER, 808-9891 - ( - "" CHESTERFI ELD COUNTY BOARD OF SUPERVISORS AGENDA MEETING DATE: J an uary 2, 1992 B.B. ITEM NUMBER: SUBJECT: Public Hearing to Consider a Tax Exemption Request of Gateway Homes of Greater Richmond, Inc. and Gateway Farms, Inc. COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Under the Virginia Constitution, non-profit organizations seeking an exemption from local real estate and personal property taxation must obtain the exemption from the General Assembly. The General Assembly cannot, however, consider a tax exemption request until the request has been considered, after a public hearing, by the governing body of the locality in which the organization is located. Gateway Homes of Greater Richmond, Inc. and Gateway Farms, Inc. ("Gateway Homes")--non-profit corporations located in the County--have applied to have their personal property and real property permanently exempted from the County's personal property and real estate taxes. The organizations own two assessed value of $362,000 and combined lost tax reveneue at approximately $4,015.00. parcels of land with a two vans worth $1900.00. the current rates would total The be ('.1 (Continued) \/1 ". '. d II ~ PREPARED BY: ~,,~ ~~, .-i~ ATTACHMENTS: YES ~ 00:1708:b44 Steven L. Micas County Attorney NO 0 SIGNAT URE : cItiI( COUNTY ADMINISTRATOR 00 0.'),., "" - .- AGENDA ITEM January 2, 1992 Page 2 By law, the Board factors before it makes General Assembly. These sheet. Gateway Homes has indicating that: is required to consider a number of an exemption recommendation to the factors are listed on the attached supplied the County with information 1. Gateway Homes is exempt from federal income taxation pursuant to Section 501(c) of the Internal Revenue Code of 1986. 2. No current annual alcoholic beverage license for serving alcoholic beverages has been issued by the Virginia Alcoholic Beverage Control Board to Gateway Homes for use on the organization's property. 3. No director of Gateway Homes is paid any compensation for service in such position with the organization. No officers of Gateway Homes are paid any compensation by Gateway Homes. 4. No part of the net earnings of Gateway Homes inures to the benefit of any individual. A significant portion of the services provided by Gateway Homes is generated by funds received from donations and contributions. 5. Gateway Homes provides services for the common good of the public. 6. No part of the activities of Gateway Homes involves carrying on propaganda or otherwise attempting to influence legislation. Gateway Homes does not participate in, or intervene in, any political campaign on behalf of any candidate for public office. 7. Gateway Homes has no rule, regulation, practice which discriminates on the basis of conviction, race, color, sex or national origin. policy or religious Based on this information, Gateway Homes would qualify as an organization which may receive a local tax exemption under Virginia law. The Board set this date for a public hearing to consider the tax exemption request of Gateway Homes. Recommendation: Staff recommends that the Board adopt the attached resolutions recommending to the General Assembly that Gateway Homes be exempted from real estate and personal property taxes. 00' G5; - - AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF CHESTERFIELD COUNTY, VIRGINIA, HELD IN THE PUBLIC MEETING ROOM, CHESTERFIELD, VIRGINIA ON JANUARY 2, 1992 RESOLUTION SUPPORTING THE DESIGNATION OF PROPERTY OF GATEWAY HOMES OF GREATER RICHMOND, INC. AS EXEMPT FROM TAXATION BY THE GENERAL ASSEMBLY OF VIRGINIA WHEREAS, Gateway Homes of Greater Richmond, Inc. ("Gateway Homes") operate Gateway Farm and are a non-profit organization organized solely to build and operate housing and supportive services for the long-term mentally ill: and WHEREAS, Gateway Homes own personal property located in the Matoaca District of Chesterfield County: and WHEREAS, the real and personal property used exclusively for charitable and benevolent purposes by a qualifying organization shall be exempt from taxation as authorized by Article X, Section 6 (a) (6) of the Constitution of Virginia, upon action by the General Assembly of Virginia and so long as such organization is operated not for profit and the property so exempt is used in accordance with the purpose for which the organization is classi- fied; and WHEREAS, the Board of Supervisors of Chesterfield County, Virginia has considered the following factors before the adoption of this resolution in support of the tax exempt status of Gateway Homes as follows: 1. Gateway Homes is exempt from federal income taxation pursuant to Section 501(c) of the Internal Revenue Code of 1986. 2. No current annual alcoholic beverage license for serving alcoholic beverages has been issued by the Virginia Alcoholic Beverage Control Board to Gateway Homes for use on the organization's property. 3. No director of Gateway Homes is paid any compensation for service in such position with the organization. No officers of Gateway Homes are paid any compensation by Gateway Homes. 4. No part of the net earnings of Gateway Homes inures to the benefit of any individual. A significant portion of the services provided by Gateway Homes is generated by funds received from donations and contributions. 5. Gateway Homes provides services for the common good of the public. 6. carrying No on part of the activities of Gateway Homes propaganda or otherwise attempting to involves influence 00 0 ~'),; '-u - - legislation. Gateway Homes does not participate in, or intervene in, any political campaign on behalf of any candidate for public office. 7. Gateway Homes has no rule, regulation, practice which discriminates on the basis of conviction, race, color, sex or national origin. policy or religious THEREFORE, be it resolved by the Board of Supervisors of Chesterfield County as follows: 1. That this Board supports the request of Gateway Homes of Greater Richmond, Inc. for exemption from taxation of its real and personal property pursuant to Article X, Section 6(a) (6) of the Constitution of Virginia and the provisions of Chapter 36 of Title 58.1 of the Code of Virginia, 1950, as amended, and that such exemption should be categorized as charitable and benevo- lent. 2. That the County Administrator is directed to forward a certified copy of this resolution to the members of the General Assembly representing the County of Chesterfield with the request that the proper legislation be introduced in the General Assembly to achieve the purposes of this resolution. 3. The effective date of this resolution shall be January 2, 1992. On motion and second to adopt resolution, motion was carried by the following recorded vote: Ayes: Nayes: 00 058 - - AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF CHESTERFIELD COUNTY, VIRGINIA, HELD IN THE PUBLIC MEETING ROOM, CHESTERFIELD, VIRGINIA ON JANUARY 2, 1992 RESOLUTION SUPPORTING THE DESIGNATION OF PROPERTY OF GATEWAY FARMS, INC. OF GREATER RICHMOND, INC. AS EXEMPT FROM TAXATION BY THE GENERAL ASSEMBLY OF VIRGINIA WHEREAS, Gateway ("Gateway Farms, Inc.") organization organized supportive services for Farms, Inc. of Greater Richmond, Inc. operate Gateway Farm and are a non-profit solely to build and operate housing and the long-term mentally ill; and WHEREAS, Gateway Farms, Inc. own personal property located in the Matoaca District of Chesterfield County; and WHEREAS, the real and personal property used exclusively for charitable and benevolent purposes by a qualifying organization shall be exempt from taxation as authorized by Article X, Section 6 (a) (6) of the Constitution of Virginia, upon action by the General Assembly of Virginia and so long as such organization is operated not for profit and the property so exempt is used in accordance with the purpose for which the organization is classi- fied; and WHEREAS, the Board of Supervisors of Chesterfield County, Virginia has considered the following factors before the adoption of this resolution in support of the tax exempt status of Gateway Farms, Inc. as follows: 1. Gateway Farms, Inc. is exempt from federal income taxation pursuant to Section 501(c) of the Internal Revenue Code of 1986. 2. No current annual alcoholic beverage license for serving alcoholic beverages has been issued by the Virginia Alcoholic Beverage Control Board to Gateway Farms, Inc. for use on the organization's property. 3. No director of Gateway Farms, Inc. is paid any compensation for service in such position with the organization. No officers of Gateway Farms, Inc. are paid any compensation by Gateway Farms, Inc.. 4. No part of the net earnings of Gateway Farms, Inc. inures to the benefit of any individual. A significant portion of the services provided by Gateway Farms, Inc. is generated by funds received from donations and contributions. 5. Gateway Farms, Inc. provides services for the common good of the public. 00 Ol:'u J \) - - 6. No part of the activities of Gateway Farms, Inc. involves carrying on propaganda or otherwise attempting to influence legislation. Gateway Farms, Inc. does not participate in, or intervene in, any political campaign on behalf of any candidate for public office. 7. Gateway Farms, Inc. has no rule, regulation, policy or practice which discriminates on the basis of religious conviction, race, color, sex or national origin. THEREFORE, be it resolved by the Board of Supervisors of Chesterfield County as follows: 1. That this Board supports the request of Gateway Farms, Inc. of Greater Richmond, Inc. for exemption from taxation of its real and personal property pursuant to Article X, Section 6(a) (6) of the Constitution of Virginia and the provisions of Chapter 36 of Title 58.1 of the Code of Virginia, 1950, as amended, and that such exemption should be categorized as charitable and benevo- lent. 2. That the County Administrator is directed to forward a certified copy of this resolution to the members of the General Assembly representing the County of Chesterfield with the request that the proper legislation be introduced in the General Assembly to achieve the purposes of this resolution. 3. The effective date of this resolution shall be January 2, 1992. On motion and second to adopt resolution, motion was carried by the following recorded vote: Ayes: Nayes: 00 o ~~ ~ '" _1. ,"-1 - CHESTERFIELD COUNTY P.O. Box 40 CHESTERFIELD, VIRGINIA 23832-0040 BOARD OF SUPERVISORS MAURICE B. SULLIVAN, CHAIRMAN MIDLOTHIAN DISTRICT C. F. CURRIN, JR., VICE CHAIRMAN BERMUDA DISTRICT G. H. APPLEGATE CLOVER HILL DISTRICT HARRY G, DANIEL DALE DISTRICT JESSE J, MA'fES MATOACA DISTRICT TO: FROM: DATE: SUBJECT: MEMORANDUM Richmond News Leader Chesterfield County Board of supervisors December 17, 1991 Meetings and coming Events One (1) time, Sunday, December 22, 1991 Please confirm by calling the Clerk to the Board of Supervisors Office at 748-1200. Also, please fax me a computer printout of the ad--Fax number 748-3032. PLEASE SEND TEAR SHEET WITH BILL. jb Attachment , . , . ./ ," '()' i /\/7"'-:-,,- /' ,'If" . .., LANE B. RAMSEY COUNTY ADMINISTRATOR '"", ,-.. - BOARD OF SUPERVISORS MAURICE B. SULLIVAN, CHAIRMAN MIDLOTHIAN DISTRICT C. F. CURRIN, JR., VICE CHAIRMAN BERMUDA DISTRICT G, H. APPLEGATE CLOVER HILL DISTRICT HARRY G. DANIEL DALE DISTRICT CHESTERFIELD COUNTY P.O. Box 40 CHESTERFIELD, VIRGINIA 23832-0040 LANE B. RAMSEY COUNTY ADMINISTRATOR JESSEJ.MAYES MATOACA DISTRICT MEMORANDUM TO: Progress Index FROM: Chesterfield county Board of supervisors DATE: December 17, 1991 SUBJECT: Meetings and Coming Events One (1) time, Sunday, December 22, 1991 Please confirm by calling the Clerk to the Board of Supervisors Office at 748-1200. Also, please fax me a computer printout of the ad--Fax number 748-3032. PLEASE SEND TEAR SHEET WITH BILL. jb Attachment -, - .. l){2.tJev f\ D~o AtJ TAKE NOTICE Take no~;:' the Board of Supervisor. of Chesterfleld County, Virginia, at meeting on January 2, 1992, at 7:00 p.m., in the Public Meeting Room, Chesterfield, Virginia, will hold a public hearing to consider: The personal property tax exemption request of Gateway Homes of Greater Richmond, Inc. Questions regarding the requests may be forwarded to the County Attorney at 748-1491 or Room 503, 9901 Lori Road, Chesterfield, Virginia, between the hours of 8: 30 a. m. to 5: 00 p. m., Monday through Friday. Notices: B44 . t~' 3- Richmond '*' Newspapers, Inc. r\ An Affiliate of Media General P,O, BOX C-32333 RICHMOND, VIRGINIA 23293-0001 804-649-6000 CUSTOMER ACCOUNT NUMBER 220806 DATE 12/22/91 COUNTY OF CHESTERFIELD BOARD OF SUPERVISORS ATTN: JOAN DOLEZAL P.O. BOX 40 CHESTERFIELD VA Vi 23832 DATE CODE DESCRIPTION CHARGES CREDITS TOTAL INCHES AMOUNT LINES RUNS ~..., ~~ 12/22/91 B LEGAL NOTICE CONSIDER REQ OF GATEWAY HOMES 19 1 $62.13 Richmond Newspapers, Inc. Publishet" of THE RICHMOND TIMES-DISPATCH THE RICHMOND NEWS LEADER :IAKE NOTlCE I Take notice thatiii8Bciard of Su- pervisors of Cheslertleld County, Virginia at an adjourned meeting on January 2. 1992, at 7;00 p,m" in the Public Meeting Room, Ches. tertield Virginia, will hold a public hearing to consider: The personal property tax exemption request of Gateway Homes of Greater Richmond, Inc, and Gateway Farms. Inc, Questions regarding the requests may be forwarded to the County Attorney at 748- 1 49 t or Room 503, 9901 Lori Road, Chesterfield. Virginia, between the hours of 8:30 a,m, to 5:00 p,m.. Monday throu h Frida ' This is to certify that the attached LEGAL NOTICE was published by Ribhmond Newspapers, Inc., in the City of Richmond, State of Virginia, on the following dates: Times-Dispf\tch 12/22/91 News Leadet" The first irlset"tiorl being giverl.... 12/22/91 and ~~~ State of Virginia City clf Richmclj"ld My cml1rll i ss i 0"1"1 ex p i t"es Mv Commission fXflires ,Iaflllary 6, 1992 I~ .... o o WHEN REMITTING PLEASE REFER TO YOUR CUSTOMER # 220806 ~ $62.13 % CASH DISCOUNT IF PAID ON OR BEFORE 15th OF THE SUCCEEDING MONTH, NO DISCOUNT ALLOWED THEREAFTER, - CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA MEETING DATE: January 2, 1992 ITEM NUMBER: 9. SUBJECT: Adoption of 1992 Legislative Program COUNTY ADMINISTRATOR'S COMMENTS: ,lJJ..I'"" fo f(~<I ~u0 '6 ;Vle;::"-.~ -'1 mVJ--r-~ ~. ~.{Jq _d ~kJPL~' SUMMARY OF INFORMATION: The Board should formally adopt its 1992 Legislative Program based on discussions during the work session. PREPARED BY~ ATTACHMENTS: YES 0 NO; SIGNATURE: ~~MINISTRATOR o 0 C ~..~ 'J .. '--f......, t - . . . . . . . . . . . . . . . . . . 1992 LEGISLATIVE PROGRAM CHESTERFIELD COUNTY, VIRGINIA . . II II II II . . II II . . II . II II II . I. II. III. IV. V. VI. VII. VIII. \. , TABLE OF CONTENTS CHARTER CHANGES. . . . . . . . . . . . . . . . . . EFFICIENTY OF GOVERNMENT. . .. -. - - . . . TRANSPORTATION. _ _ _ ~ _ . . COMMUNITY DEVELOPMENT . . ~ ..- HUMAN SERVICES _............- FINANCE. . _ . . . . . . . LEGISLATION - SUPPORT/OPPOSE STATUS . . . - CAI..ENDAR. . . . . _ . . . . . . . .. .. - . 1 . 2 . 3 . 3 5 5 9 .10 . . . . . . . . II . II I II II . II II II II II .. 1. CHARTER CHANGES 1. Amend the County Charter to allow the Chief of Police to appoint the Animal Control Supervisor and deputies. Rationale: ~ 3.1-796.104, Code of Virginia, requires animal control warden and deputies to be appointed by the governing body. This takes control of Animal Control Department away from Chief of Police and requires Board to be involved in all Animal Control hiring decisions. By amending charter, we can provide for appointment of animal control staff by police chief, which is the intent of the way our animal control department is structured. 2. Provide for an impact fee for new residential construction by Charter amendment Rationale: Impact fees are needed to help defray the costs of infrastructure needs that accompany new residential construction. [TO BE CONSIDERED AT JANUARY 22 PUBLIC HEARING] 3. Amend S 15.1-491 to allow director of planning to grant variances (up to two feet) to local zoning and/or subdivision requirements. Rationale: Variances (not to exceed two feet for building setbacks, etc.) are usually granted, but current procedure often causes considerable expense to the applicant and many times delays house closings. 4. Amend ~ 15.1-486 to release governmental capital projects from the requirements of obtaining substantial accord determination. Rationale: Procedure could specify that if the project has gone through the public review process such as zoning, site plan review, subdivision review and special exemption then the substantial accord would not be required. 0800:1567i:13 (Rev. 1/3/92) -1- (1992 Legislative Program) FEe No. 5412 . . . III III'. >,) ...... . . . . II II II II II . . . . . " II. EFFICIENCY OF GOVERNMENT 5. Add Chesterfield County to Ii 25-46.20 providing for the appointment of eminent domain commissioners by using the civil jury list rather than each opposing attorney appointing landowners to serve as commissioners. Rationale: The current method of the property owner picking a majority of the commissioners determining value has been abandoned by most states because it creates skewed results and encourages appointment of disinterested friends. 6. Amend ~ 17-79.3 to add Chesterfield to those localities who have authority to require that any deed relating to real property have the parcel identification number in the left margin of the first page of the deed and the tax map parcel reference. Rationale: This change would allow the Clerk of the Circuit Court to require this information on all plats recorded. This information would also be helpful in keeping G IS current with the record room. 7. Amend 9 18.2-340,3 to provide an alternative to qualifying for a bingo permit. Rationale: Organizations conducting bingo games which gross more than $75,000 must obtain a 501(C) IRS tax exemption to continue to conduct bingo games. Since IRS designation can take up to 18 months to obtain, providing an alternative certification will permit organizations to continue to operate pending IRS designation. 0800:1567i:13 (Rev. 1/3/92) -2- (1992 Legislative Program) File No. 5412 . ......,... .:.:......... ..:. . III III . . . . . . . . . . . . . . " III. TRANSPORTATION 8. Amend Ii 31.1-75.1 to increase the state-wide cap on matching funds from $10 million to $20 million and to increase local cap to $1,000,000 from $500,000. Rationale: During the 1990 Legislative Session the state-wide cap was raised to $10 million but this is far from adequate to meet the needs of the localities now participating in the program. IV. COMMUNITY DEVELOPMENT 9. Amend Article 8.1 and add an Article 8.2 in Title 15.1 adding Chesterfield County to the Northern Virginia localities who may impose a road impact fee and extend authority to Chesterfield County to impose a school impact fee. Rationale: Chesterfield County faces similar road and school costs as other growth localities in Tidewater and Northern Virginia. This legis- lation would extend authority to Chesterfield to impose a road impact fee in the same fashion as Northern Virginia localities and further extend the authority of Chesterfield to impose a school impact fee. Chesterfield would have to choose between either road or school impact fees and could not have both. 10. Amend the One and Two Family Dwelling Code of the Uniform State- wide Building Code to permit localities to enhance code requirements to provide greater public protection from inadequate building methods and materials. Rationale: There are times when individual localities may choose to enhance or increase the safety abilities within their locality which is currently not permitted under the Uniform Statewide Building Code. Such a change would permit the County to increase standards for founda-- tions in certain areas of the County. 0800: 1567i: 13 (Rev. 1/3/92) -3- (1992 Legislative Program) File No. 5412 . . . . . . . . . . . . . . . . . . . . 11. Amend the Uniform Statewide Building Code to provide that each day of a violation for a continuing offense would constitute a separate offense after the applicant for the building permit has been given a reasonable time to correct any deficiency. Rationale: The continuing violation procedure is the same used for zoning cases and would reverse the Virginia Court of Appeals decision in Prince William County v. Grandee's Cottage. 12. Amend 9 18.2-162, Code of Virginia, to include destruction, damage or diversion of sewer facilities as a crime. Rationale: 99 18.2-162 and -163 make it a crime to destroy or damage certain utility facilities or tamper with metering devices or divert services for those utilities. Sewer service is not included in the list of utilities. This is apparently an oversight. In the past year, we had an individual divert sewer service and the Common- wealth Attorney declined to prosecute because of the absence of sewer service from the list of utilities in the statute. 13. Extend the statute of limitations for the prosecution of Building Code violations from one to two years from the date of occupancy or discovery of the violation by the Building Official for any latent defect, whichever is longer. Rationale: During the time a building is subject to the Uniform Statewide Build- ing Code, the Building Official has authority to compel the builder to correct any deficiencies or defects in the building. Since that period is now limited to one year, it limits the building official's ability to negotiate corrections by the builder to a very short time period. Extending the statute of limitations will improve the ability of the Building Official to insure that all violations of the Building Code are corrected by the builder, 0800:1567i:13 (Rev. 1/3/92) -4- (1992 Legislative Program) File No. 5412 ~~:,;;;.:.'.;;;;~ . . . . I . I . . . . . I I . . . I . -~ --- _~~,t&1~~t~'J~.1'$~~thl:~~'ir>;":';':':;""--; ',:.":..",,'>,,:,,,:;:,:,:',':','., "';':':":':','>:/':',.:.','.':i.:.'i:.::',",:.'.'.:.".:..:.."..,-":<_.'>...:,:....,:....,.,.,,,::'.:c..:'.,.-:',..:::.,,:::,:,:,,.,'.;', ":",,,.;, ".~" ,.,,~~.~,. _."..,. .., .'~ "_",,,y, ,.,,~ ..~.,' .... "'" -".""_' '." ...", '.~ ...co ......'>..;, ;;,,:..... ,-.".,.,' ,',,: ,,"', .',- '" " i :;. -;:;-, :;,~~;;;, ~;;\;~ 14. Amend ~ 55-70.1 to provide for a five-year statutory warranty for foundations. Rationale: Current statutes in the Code of Virginia provide for a one-year warranty for all houses built in Virginia. A five-year warranty for foundations alone would provide a greater period of time to determine whether foundations will crack and insure that property owners have a financial source to cure any problems with their foundations. V. HUMAN SERVICES 15. Provide for release from the moratorium for the permitting of addi- tional nursing home beds so that the County Nursing Horne can be expanded prior to June 30, 1993. (Concept of VHDA bonding wI insurance. ) Rationale: The County is currently considering the possibility of expanding the size of the Nursing Home and entering into a joint agreement with MCV for geriatric nursing training. In order to funy realize the increase in the Nursing Home size,. the County must be exempted from the current moratorium on the addition of Nursing Home beds in Virginia. VI. FINANCE 16. Support a $2.00 court maintenance fee provided for by ~ 14.1-133.2 to include civil cases as well as traffic and criminal convictions. Rationale: The current $2.00 court maintenance fee used to defray a portion of the cost of maintaining the courthouse only applies to criminal cases. The fee should equally apply to civil cases such as bad debts, bad checks, and other kinds of cases which also use court facilities. 17. Increase State funding to local Health Departments for AIDS educa- tion and care. Rationale: The number of AIDS cases is increasing in Chesterfield as well as in the nation. The local health departments need additional funds in order to cope with this serious problem. 0800: 1567i: 13 (Rev. 1/3/92) -5- (1992 Legislative Program) File No. 5412 I I I I I I I . III III . III III . III . . . . '" 18. Add a new section to the Code reqmrmg the State to submit monthly a list of retailers reporting sales tax along with the 1% local sales tax funds when these are transferred to localities. Rationale: This will clarify that sales tax revenues are correct and will allow localities to verify this fact. 19. Allow the Sheriff to effect service of process by certified mail. If certified mail is refused, then the Sheriff must effect service using traditional service methods such as posting. Rationale: The use of certified mail for process will save both time and money in the Sheriffls obligation to serve process and will provide the equivalent or better notice to any citizen who might be involved in a judicial proceeding. 20. Insure that any revisions to the formula for distributing basic State aid for education includes consideration of such factors as debt service, school age population per capita, etc. with the elimination of the use of any personal wealth indicators and that any redistribution must be from new revenue. Rationale: The current formula for basic State aid is being considered for reVISIOn so that money will be redistributed to localities in a different fashion than now. The use of personal wealth indicators to control distribution of State aid for education is inappropriate because localities cannot fund local school programs through family or individual wealth that are funded through real estate taxes. Such use of personal wealth indicators should be removed from the basic State aid formula. 0800: 1567i: 13 (Rev. 1/3/92) -6- (1992 Legislative Program) File No. 5412 " ~~~~;,\;h!~{;*":;~''-'':"-';';}'~<-;--;':x;'::;''': ,-,<.t' . . . . . . . . . . . . . . . . . . - " 21. Protect State funding to the County in the 92/94 State budget through the appropriation process or revisions in the funding formu- las in the following areas: a. Operating funds for the Group Home for juveniles in need of services ($246,800) b. Constitutional Officer funding c. Basic State Aid for Education d. Primary and Secondary Highway funding e. H.B. 599 revenues Rationale: The group home was completed in August 1991. We now need operating funds to cover the cost of staffing. The juvenile judges in Chesterfield County feel the group home is essential in treating juveniles in need of services. 22. Amend ~ 53.1-81 to allow for reimbursement of 50% of construction. enlargement or renovation of the regional jail. Require a reimburse- ment schedule for localities to be reimbursed at the conclusion of various stages of construction. Rationale: The County is currently in the process with other localities of building the Riverside Regional Jail. It creates a cash flow problem if the Department of Corrections only reimburses the Authority at the end of construction ra.ther than at the time that payments must be made to the contractor. This amendment would permit the Department of Corrections to make reimbursements at the time progress payments are required for the contractor. 23. Request $28.827.501.00 for construction of Riverside Regional Jail. Rationale: Estimated costs for construction of the jail amount to $57,655.002. The request of above is the state share for the jail construction. 0800 :1567i:13 ( '0 ~~r 1 I ~ I g 2 ) -7- (1992 Legislative Program) File No. 5412 . I . I I . I I I . - -- - I I - - - I . 24. Permit motor vehicle owners to pay an additional $15 when they register motor vehicles that would result in issuance of a special plate designating the owner of the car as a contributor to local schools. The $15 will be used to support schools in the motor vehicle owner's district. Ra Honale : The state of Alabama has a successful program in which individuals may purchase a special motor vehicle license plate that indicates they support local schools if they pay a $15.00 additional charge. Th.:; additional charge is then sent by the Department of Motor Vehicles to each 10 cali ty for school purposes. 25. Funding for Historic Preservation $ 11,000 $300,000 $500,000 Shutters for Magnolia Grange 1917 Courthouse Historic Preservation Restoration of Eppington (funding over 2 - 3 year period) Rationale: The Magnolia Grange and Courthouse restoration projects have been designated as priority projects for the Historical Society and the restorations can only be achieved with funding from the State. The Eppington home restoration is an important State-wide historic residence and must be restored to a certain level to prevent further deterioration. 0800 :1567i:13 (Rev. 1/3/92) -8- (1992 Legislative Program) File No. 5412 I I . I I I I I I I III I I . I I I I . ,_ _.C.-' ,_."',,.,""'.~ ___.i_.v............ ,',.,- ..'""'-'I';I!"~'~.,.."~',.,,,'. " VI. LEGISLATION - SUPPORT/OPPOSE 1. Support Regional Legislative Program (see attached report) 2. Support legislation to grant equal taxing authority to counties, cities and towns. 3. Support legislation to which would relieve local governments of state legislative and administrative mandates where a locality can demonstrate no degradation in service by eliminating the mandates. 4. Support legislation to allow an additional H of sales tax to be returned to localities based on point of sale. (Regional issue) 5. Support legislation to provide that a portion of the gross receipts from the sale of lottery tickets in each jurisdiction be returned to that juris- diction. 6. Support legislation to reinstate the return of a portion of the state recordation taxes to localities. 7. Support legislation to provide that the Medicaid Reimbursement Formula for eligible persons in locally-operated nursing homes is equivalent to the formula used for reimbursing state-owned geriatric institutions. 8. Support adequate funding for Community Service Boards to cover costs of additional responsibilities mandated by the Beyer Commission. 9. Support legislation to require the State Department of Health to provide, on request, Hepatitis B vaccinations to all public pre-hospital care pro- viders. rescue squad and fire fighting personnel with a certification of EMT-A. 10. Oppose legislation barring courts from awarding attorney's fees when a frivolous lawsuit is filed against a local government. 11. Oppose any requirements placed on local government such as the update on th~ Council of Community Service for Youth and families or any other program that is shared participation unless the State provides funding. 12. Support VML/V ACO position that any State requirements for local increases in teacher salaries should only occur if accompanied by State fu nds . 13. Support V ACO /VML position that 25% of all lottery receipts should be returned to localities based on point of sale. 0800:1567i:13 (Rev. 1/3/92) -9- (1992 Legisla.tive Program) File No. 5412