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02-10-1999 PacketCHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: February 10, 1999 Item Number: Subject: Resolution in support of "MONEY 2000" County Administrator's Comments: County Administrator: Board Action Requested: Board is requested to approve resolution attached. (Skip Henderson, Extension Agent will receive the resolution on behalf of the Extension Office.) Summary of Information: The Chesterfield County Extension Service is promoting "MONEY 2000", a program focused on strengthening the financial wellness of families. Research from Virginia Tech and USDA Extension indicates that job performance of employees is affected by stress-related money problems. Through the "MONEY 2000" program, with the help of community leaders and cooperating agencies, Cooperative Extension hopes to make a positive difference. The support of the Board of Supervisors will be vital in launching a successful educational campaign. We respectfully request the Board of Supervisors to approve the attached resolution. 'RT~hard A. Nunnally /- / Attachments: ¥¢s ~ No Unit Director RESOLUTION WHEREAS, household debt, relative to after-tax income, is 50% higher than 20 years ago and has increased twice as fast as net worth during the 1980's; and WHEREAS, between 1981 and 1990, the percentage of America's disposable household income consumed by debt service increased from 14.5% to 18.5%; and WHEREAS, the U.S. individual savings rate fell from 6% to 4.5% of disposable income between 1980 and 1990, and it is estimated that 70% of Americans live "paycheck to paycheck", courting disaster if their income were suddenly reduced or stopped; and WHEREAS, personal bankruptcies are up 88%; and WHEREAS, financial experts recommend that a family keep three to six months of income saved in an emergency fund; and WHEREAS, reducing a family's debt load increases its financial stability, and increases the resources it can obtain from disposable income; and WHEREAS, the Virginia Cooperative Extension Office in Chesterfield County is launching a program encouraging families to save or reduce debt by $2,000 by the year 2000. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors declares Chesterfield County a "MONEY 2000 COUNTY" and urges all citizens of the County to "pay themselves first" and take advantage of MONEY 2000 programming to take place in Chesterfield County during the years 1999 to 2000 and beyond. By Order of the Chesterfield County Board of Supervisors. 0o2. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of I Date: February 10= 1999 Item Number: 6. Subiect: Work Session on Projected FY2000 Revenues County Administrator's Comments: County Administrator: Board Action Requested: Hold a work session on projected FY2000 revenues. Summary of Information: A work session on projected FY2000 revenues has been scheduled for this date. This work session will be the Board's first work session on the FY2000 budget. Staff will initially present a brief update on the county's continuous improvement efforts. This update will be followed by a presentation of preliminary FY2000 revenues. Preparer: {~~~~/<[ym~ Title: Director, Bud,qetandMana.qement Rebecca T. Dickson Attachments: V-~ Yes No # 00~1 Work session presentation will be delivered to Board members on Monday, February 8, 1999. "Excellence is our destination; Quality is our path." Accomplishments Highlights What's next on the horizon Sharon L. Randol Quality Coordinator February 1 ~, 1~99 Accomplishments · Strategic Plan · Citizen Satisfaction Survey · Triple AAA bond rating · Parmers in Quality · Expansion of the TQI University · Success Stories Areas of Improvement 50 0 C.A'rF?,tgRY {3F IMP~:~VgMFYr Cumulative Dollars Saved $4, $3 ~ $2 $1 1995 1996 1997 1998 Cumulative Hours Saved 25 20 15 1 1994 1995 1996 1997 1998 YEAR NA Co Achievement Awards Received 160 120 20 0 - 198811989; 19901199111992] 1993] 199411995i 1996l 1997~ 1998! No, Recd.'e'i 0 5 ~ 4 11 2~ 27 2,1 16 lS 1~1 Quality of Life Rating Fair/Poor 9% Excellent/ Good 91% What's Next ? · Refine Areas - Citizen Satisfaction Survey - Growth & transportation - Customer service - Education about county services - Obtaining more citizen input - Value for tax dollars - Crime prevention - Use of technology - Accessibility to services for special groups v TQI Goals - Information & Analysis - Strategic Plan Deployment - Customer Focus - Employee Focus - Process Management What's Next ? (Continued) What's Next? (Continued) vAward for Continuing Excellence vBaldrige National Quality Award ES tVoric Session February 10, 1999 Chesterfield County Population 1970-2000 Projected 300,000 1970 1980 1990 2000 *As of Sanuary 1, 1999- Planning Department Estimate General Governmental Revenue Per Cal~ita $1,500 $1,400 $1,300 $1,200 $I,100 $1,000 1994 1995 1996 1997 1998 1999 i [] Actual [] Constant I Adopted Source: Biennial Financial Plans Revenues Exclude Fund Balance 220 2O0 160 140 Total Property Tax Revenue (Constant Dollars) FY93 FY94 FY95 FY96 FY97 FY98 FY99 Adopted Source: Comprehensive Annual Financial Reports FY93- FY98 Reflect Actual Revenue Reflects Real Estate Rate at $1.08 in 1998 6 5 0 a. -1 -2 FY2000 Estimated Revenues vs. FY99 Adopted Revenues ($ in Millions) General Property Tax Utility Tax Other Local Taxes Other Local Revenue State Revenue Federal Revenue TrsfJP. sv~F B 50 100 1~0 200 250 General Property Tax for FYg9 & FY00 Reflect State Reimbursement under PPTRA ($10.3M in FY99 & $18.5M in FY00 Classified as Stat~ Revenue) .ii~~ [] FY1999 ~~ t~FY2000 FY2000 Estimated Revenues vs. FY99 Adopted Revenues ($ in Millions) General Property Tax Utility Tax Other Local Taxes Other Local Revenue State Revenue Federal Revenue Trsf./Rsvs/FB 50 100 ISO 200 250 General Property Tax and State Revenue not Restated for PPTRA in FYg9 or FY00 gnFYI999 glFY2000 Real Estate Taxes · Assumes Tax Rate at $1.08 · Overall Increase in Assessment Base is 5.9%. 3.2% of this increase is from New Construction · Rate of Growth in Commercial Assessments exceeded that of Residential from 1998 to 1999 BUlions 12 1 Real Estate Assessed Value 1989-1999 $12.2 4 2' 0 1989 1990 1991 1992 1993 1994 1995 1996 199'7 1998 1999 January 1 of Respective Year 4 % 2O.O Real Estate Assessed Value % Change 1990-1999 January 1 of Respective Year ommercial/Industrial Real Estate % of Assessed Value 1990-99 O/o *.- 30' 25' 20. 15 I0' 5' 0 24.9 1990 1991 1992 1993 1994 1995 1996 1997 1998 1999 January 1 of Respective Year Building Permits Family & Apartments 1990-99 Calendar Year 3,000 2,5OO 2,000 1,~oo 1,000 ~00 1,7~3 1,~16 1990 1991 1992 1993 1994 1995 1996 1997 1998 1999 Im Single Family [] Apartments ] Est. ]ouree: Department of Building Impeetions Single Family Includes Townhouscs Apartmcnta Denotes "Units" Personal Property Taxes · Maintains Current Rate · New and Used Vehicle Registrations are Slightly Ahead (July- December) · Assumes State Fully Reimburses Based on Governors Proposal Personal Proper~y Revenue % Change FYgl-FYO0 Projected 20- 15 154 6.2 15- 10 5' 0- -5 F¥91 FY92 F¥93 FY94 FY95 FY96 FY97 FY98 FY99 FY00 Revised Projected FY91-FY98 Reflect Actual Revenue Note: N'et of Refunds and Prorations; Includes Mobile Homes, Excludes Public Service Number of New and Used Car Registrations Chesterfield Henrieo Richmond Source: DMV Monthly Reports Chesterfield Henrico Richmond of New and Used Car Registrations (July - December) 5,000 10,000 15,000 20,000 25,000 30,000 35,000 I' TY98 I~ 1~Y991 Source: DMV Monthly Reports % 10.5 Local Sales Tax % Change FY90-FY2000 Projected 9.0 8.5' 7.4 6.5- 4.5r 2.5, 0.5' -1.5 FIO~O FYgl FY~2 F~3 FY94 FY~ FY96 FY97 ~8 ~ ~ Rev. Pm~ FYg~FY98 Reflect Act~i Reven~ Local Sales Tax FY91 - FY99 YTD 50 40 30 20 10 0 FYgl FY92 FY93 FY94 FY95 FY96 FY97 FY98 I~" Chesterfield -~- Henrico --a-Richmond 1 Year to Date Distribution Reports to January, 1999 Represents Sales through November, 1998 FY2000 General Fund Sources ($ in millions, rounded) FY99 FYO0 Adopted .Proposed Difference Estate Tax 145.2 153.4 8.2 Personal Property Tax (restated)* 50.8 44.4 (6.4) Other Tax 4.5 4.5 0.0 Penalties/Interest 2.1 2,__[1 0.___~0 Total Property Taxes 202.6 204.4 1.8 Local Sales Tax 25.3 26.5 1.2 Utility Taxes 9.4 9.8 .4 Other Local Taxes 29.9 31.1 1.2 Other Local Revenue 26.8 29.7 2.9 State Sales Tax 30.5 31.9 1.4 State - PPTRA Reimbursement' 10.3 18.5 8.2 Other State Revenue 19.4 20.0 .6 Federal Re venue 15.4 14.4 (1.0) Reaerves & Other (excl. F.B.) 7..~4 5.__~.9 (1.5) Total Other 174.__...~4 187._____~8 13.~4 Total Estimated Revenue 377.0 392.2 15.2 Governor's Proposal - State 0.0 4.0 4.0 *Restated for Implementation of PPTRA FY2000 General Fund Uses ($ in millions) School Tramfer $2.7 Additional Prope~y Taxes - Reaerved 1.5 Sul~tal 4.2 Prim' Commitmenta B&lance of Prior Year Salary Increases 1.0 Unified Pay Plan $~lery Adjustments ($100, $50) 2.1 VR8 Retiremem & FICA .5 Other Department Adjmtments ('L~T & ECC) 5 Total Unified Pay Plan 3. I VI~ Retix~mmt/ncrease (excluding UPP) 1.0 Public Safety-New Facilities 1.8 Other Prior Commitments, Reserve and Categorical Revenues .1 Tax Rclief fo~ Elderly Riverside Regional Iai] Subtotal 8.4 Other Salary lncre&se (4% on Actual) 2.6 I:~ lic S~ety-Ot~r R~serve. Convention Cent~ ].0 One-Time ^djmm~ents ~d OO~er -.5 Reserve - (2nd Ye~-Pay Plan a~d Ot~er) ! .3 Additiort to Fund B&lnncc Subtotal 6.6 TOTAL S19.2 Other Priority Items Department Description Amount Clerk, Circuit Court Fire/Policc Fire Fire IST Library MH/MR/SA Sheriff HCC Other Total 6 additional state positions - net cost Salary adjustments Staffing - Forest View VRS, 2 Firefighters Staff'mg - Enon/Rivers Bend; 3 positions, pt Personnel - countywide support Personnel - salary issues Funding (partial) - compensation issues JDR Court positions, weapons (partial), other Additional subsidy - Indigent Care Other priorities $53,300 580,900 169,900 212,400 171,000 52,20O 151,500 217,000 81,000 592~760 $2,281,960 10 I CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: February 10, 1999 Item Number: 8.A.1. Nomination/Appointment to the Citizens Advisory Council to the Juvenile and Domestic Relations Court. Count.v Administrator's Comments: County Administrator: ~ Board Action Requested: Nomination/Appointment of a member to serve on the Citizens Advisory Council. Summary. of Information: The purpose of the Citizens Advisory Council is to advise and assist the Juvenile and Domestic Relations Court on matters of interest to the community. The council currently has one vacancy due to the resignation of Mr. Linwood Carroll, representing the Bermuda District. Term to expire December, 1999. Ms. Naomi L. Weathers has expressed interest in filling the unexpired term of Mr. Carroll. Mr. McHale is in agreement with this appointment. Under the existing Rules of Procedure, appointment to boards and committees are nominated at one meeting and appointed at the subsequent meeting unless the Rules of Procedure are suspended by a unanimous vote of the Board members present. ~minees are voted on in order in which they are nominated. Preparer, ~[ !i /~mes J.~. Stegmaier Yes ~ No A~achments I I TitlelDeputy County Administrator Of Management Services # 004 Naomi L. Weathers 4509 Twin Cedars Road Chester, Virginia 2355! weathers~erols.com 804-796-5393 ~:AREER SUMMARY_ A technical and management professional with over 15 years of experience with a comprehensive background in engineering design, construction management and inspection, supervising and multi-departmental program coordination. Excellent skills in the management and planning of complex 'casks. Works effectively with diverse groups and adapt well to constantly changing environments. Functional areas of involvement have included administration, operations and m~intenance, regulatory compliance procedures, contract nego'ciations, and preparation of capital budgets. EDUCATI, QN, MASTER OF SCIENCE degree in BUSINESS ADMINISTRATION, Central Michigan University, Mount Pleasant, Michigan. Thesis: Managing Technical Employees. Described the special needs of a technical work force. The primary focus addressed how academic educators and indus'cry need to implement different techniques for the management and supervision of a highly technical work force. October 1993. A member of Sigma Iota Epsilon honor and professional management society. BACHELOR OF ENGINEERING degree in CIVIL ENGINEERING, City College, School of Engineering, New York, New York. Minor: Psychology and Multi-cultural Studies. September 1955. PROFESSIONAL EXPERIENCE. Weather~ Engineering Services, Inc. Chester, Virginia 1997 to present PRESIDENT,: Responsibilities include building and managing a construction management consultant firm. CRSS Constructors, Inc. - ,lacobs Engineers Arlington, Virginia 1993 to 1998 PROJECT ENGINEER: Responsibilities included working as Team Leader for City of Richmond, Department of Public Utilities, Technical Services Division. Job tasks included: · · Pr~pare~ project status repons, employee packages, RFQ and RFP documents. Directed and supervised staffof four Senior Engineers and one Cross Connection Controls Specialist. Managed capital improvement projects for water treatment, pumping and distribution systems valued at over $70 million. Include managing design and construction phase, monitoring project budget and project schedule. Managed design consultants, contractors and construction inspectors for gas and water utility projects. Coordinated multi-departmental meetings and addressed critical issues for clients. Prepared and tracked project regulatory permit applications with health and building department. performance evaluations, construction contract bid OOtJ · Nao:ni L. Weathers ¢ Greeley ~&d Hanses Engineers Richr;tond, Vixginia 804.796-~393 Page 2 of 2. 1990 to 1993 DESIGN ENGINEE .l.ll Responsibilities included preparation of engineering design projects for water supply and treatment facilities. Representative duties included: Prepared emergency action plan for accidental leaks/spills of hazardous chemicals for several water treatment plants, Prepared technical specifications for chemical feed systems and pump stations, Gathered and interpreted the data for various environmental regulatory repons. Prepared operations and maintenance manuals. Designed sgstems in accordance with OSHA, ANSI and NFC standards. Phoenix Safety Associates, Ltd. New York, New York 1989 to 1990 PROJECT MANAGER: Responsible for overseeing and monitoring the progress of all asbestos monitoring and abatement contract work. Duties included: · Interviewed, hired and trained teclanicians for asbestos monitoring contracts. · Supervised field technicians, management and support.staff. · Worked closely with regulatory agency representatives to ensure environmental compliance. · Managed hazardous material testing laboratory. · Prepared construction plans and specifications for asbestos abatement projects. ' · Addressed client complaints and resolved client concerns. New York City Department of Environmental Protection Bureau of Water Supply and Wastewater Collection 1986 to 1989 ASSI$.TANT CIVIL ENGINEER: Duties included functioning as supervisor, project manager, construction inspector and hazardous materials specialist. Additional responsibilities included: · Supervised and scheduled the activities for three watershed inspectors. Prepared performance evaluations and scheduled training. · Handled engineering/technical problems associated with water storage, treatment, transmission and distribution facilities. · Served as Project Engineer on construction of?.5 megawatt hydroelectric plant. · Involved as Lead Engineer on O&M projects that included water pumping stations and valve control chambers. · Prepared manpower projection reports and cost estimates for design and O&M projects. PROFESSIONAL AFFILIATIONS · National Association of Female Executives · Leadership Metro Richmond, 1999 · Literacy Council of Metropolitan Richmond, Volunteer Tutor · Virginia State University - Full-time Instructor 006 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: February 10, 1999 Item Number: 8.A.2. Subject: Nomination/Appointment/Reappointment to the Keep Chesterfield Clean Advisory Board County Administrator's Comments: County Administrator: Board Action Requested: Nominate/Appoint/Reappoint members to serve on the Keep Chesterfield Clean Advisory Board Summary of Information: The Keep Chesterfield Clean Advisory Board is made of citizen representatives of the five magisterial districts and a representative of local government. The Board oversees the Litter and Recycling Grant received by the County from the Department of Environmental Quality. Its purpose is to ensure that educational programs and activities are conducted to inform Chesterfield residents of the problems with littering and the benefits of recycling. Persons being submitted for Nomination/Appointment/Reappointment: Joan Cole has served as a Bermuda District Representative on the Keep Chesterfield Clean Advisory Board and is eligible for reappointment to a term from February 1, 1999 - January 31, 2000. Mr. McHale concurs with this reappointment. Diane Semach has served as a Clover Hill Representative on the Keep Chesterfield Clean Advisory Board and is eligible for reappointment to a term from February 1, 1999 - January 31, 2000. Mr. Warren concurs with this reappo intment~ _ Preparer: ~ "~'~"~ Title: Extension Agent " Suzan Craik Attachments: Yes ~ No 007 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Alma Smith has served as a Dale District Representative on the Keep Chesterfield Clean Advisory Board and is eligible for reappointment to a term from February 1, 1999 - January 31, 2000. Mr. Daniel concurs with this reappointment. Lucy Merchan has served as a Midlothian District Representative on the Keep Chesterfield Clean Advisory Board and is eligible for reappointment to a term from February 1, 1999 - January 31, 2000. Mr. Barber concurs with this reappointment. Mark Sarver has served as a Matoaca District Representative on the Keep Chesterfield Clean Advisory Board and does not wish to be reappointed. The Matoaca District Representative position is vacant. Staff recommends Mrs. Caroline Bosh of the Matoaca District. A letter of recommendation is attached. Under the existing Rules of Procedure, appointments to boards and committees are nominated at one meeting and appointed at the subsequent meeting unless the Rules of Procedure are suspended by an unanimous vote of the Board members present. Nominees are voted on into the order in which they are nominated. O08 BOARD OF SUPERVISORS HARRY G. DANIEL CHAIRMAN DALE DISTRICT ARTHUR S. WARREN VICE CHAIRMAN CLOVER HILL DISTRICT J. L. McHALE, III BERMUDA DISTRICT RENNY BUSH HUMPHREY MATOACA DISTRICT EDWARD B. BARBER MIDLOTHIAN DISTRICT CHESTERFIELD COUNTer ' P.O. Box 40 CHESTERFIELD, VIRGINIA 23832-0040 (804) 748-1211 LANE B. RAMSEY COUNTY ADMINISTRATOR MEMORANDUM TO: FROM: SUBJECT: DATE: The Honorable Members of the Board of Supervisors Lane B. Ramsey, County Administrator Keep Chesterfield Clean Board appointment - Citizens for consideration January 29, 1999 The term of current members of the county's Keep Chesterfield Clean Board- Matoaca representative Marc Sarver expires on January 31, 1999. Mr. Sarver does not wish to renew his appointment. The Board appointment to the Keep Chesterfield Clean Board would serve from February 1, 1999 to January 31, 2000. Staff recommends Caroline Bosh of Matoaca District. She has expressed an interest in serving on the Keep Chesterfield Clean Board. Mrs. Bosh has been a long-time supporter and volunteer for Keep Chesterfield Clean. She has been trained as an environmental volunteer and has conducted numerous programs for Keep Chesterfield Clean. Providing a FIRST CHOICE community through excellence in public service. 009 ~'~CHESTERFIELD COUNTY ~ BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: February 10, 1999 Item Number: 8.A.3. Subject: Nomination/Appointment to the Committee on the Future County Administrator's Comments: County Administrator: Board Action Requested: Nomination/Appointment of a member to serve on the Committee on the Future. Summary of Information: The purpose of the Committee on the Future is to prepare reports and make recommendations concerning changes in governmental structure, revisions to fiscal and land use planning, and any other matters concerning approaches to meeting the governmental needs of the people of Chesterfield County. At the Board's January 27, 1999 meeting, the Board deferred consideration of one appointment to the Committee on the Future, representing the Dale District. The vacancy has occurred due to the resignation of Mr. Kenneth F. Hardt effective June 30, 1998. The term will be effective immediately and will be at the pleasure of the Board. Under the existing Rules of Procedure, appointments to boards and committees are nominated at one meeting and appointed at the subsequent meeting unless the Rules of Procedure are suspended by a unanimous vote of the Board members present. Nominees are voted on in the order in which they are nominated. Preparer: q(~.~ 6. ~ Title: Deputy Clerk to the Board ~ Janice B. Blakley Attachments: Yes No Meeting Date: CHESTERFIELD COUNT3~ I BOARD OF SUPERVISORS AGENDA FebrUary 10, 1999 Item Number: 1 1 Page of 8.B.1. Subject: Recognizing March 1999 as Purchasing Month Count~ Administrator's Comments: County Administrator: BoardAction Requested: Consem item resolution to declare March 1999 as Purchasing Month. Summary of Information: Purchasing associations throughout the world participate in Purchasing month as recognition for the purchasing profession and its value to the economic conditions within all localities, states, and nations. Public purchasing requires: that ethical principles govern all conduct; a working knowledge of a wide range of goods and services; up-to-date knowledge of legalities and regulations; ability to communicate and skills to work with a diversity of users and vendors; and technical knowledge in areas such as purchasing methods, contracting, source selection, bidding. negotiation, evaluation methods, scheduling, and contract administration. It is requested that Chesterfield County Board of Supervisors participate in supporting this recognition on a local basis. Preparer: ,~ Title: H. Edward Ja~es Attachments: Yes ~ No Purchasing Director 011 RECOGNIZING MARCH 1999 AS "PURCHASING MONTH" WHEREAS, the purchasing profession has a significant role in the quality, efficiency, and profitability of business and government throughout the United States; and WHEREAS, in addition to the purchase of goods and services, the purchasing profession has responsibility for functions such as executing, implementing, and administering contracts; developing forecasts and procurement strategies, and developing working relationships with suppliers and with other departments within the organization; and WHEREAS, the purchasing profession has tremendous influence on the economic conditions in the United States, with an accumulative purchasing power running into the billions of dollars; and WHEREAS, the County of Chesterfield has been a charter member and supporter of the National Institute of Governmental Purchasing (NIGP), which is a non-profit educational and technical society of purchasing departments throughout the United States, Canada, Puerto Rico, and the Virgin Islands; and WHEREAS, the National Institute of Governmental Purchasing and other associations around the globe are holding activities and special events to further educate and inform the general public on the role of purchasing within business, industry, and government. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors hereby proclaims March 1999 as "PURCHASING MONTH" for the County of Chesterfield and calls to the attention of all citizens the economic importance of purchasing contributions to Chesterfield County. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: February 10, 1999 Subject: Request Permission for Brick Existing 16' Water Easement Item Number: 8.B.2.a. Planter to Encroach Within an County Administrator's Comments: County Administrator:~ Board Action Requested: Staff recommends that the Board of Supervisors grant Trivedi Inc., permission to install a brick planter with an existing 16' water easement; subject to the execution of a license agreement. Summary of Information: Trivedi Inc., has requested permission to install a brick planter within an existing 16' water easement. This request has been reviewed by staff and approval is recommended. District: Bermuda John W. Harmon Attachments: Yes No Title: Riqht of Way Manager # 01.3 VICINITY SKETCH 2800 HUNDRE Bermuda Exit-62 / / / Exit:61 Lake Richmond Battlefie IBatter¥ ND~JSTRIAL IAR:.. 014 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: February 10, 1999 Item Number: $.B.2.b. Subject: Request Permission to Install a Private Water Service Within a 50' Right of Way County_ Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors grant Clifford J. Conner and Holly O. Conner permission to install a private water service within a 50' right of way; subject to the execution of a license agreement· Summary of Information: Clifford J. Conner and Holly O. Conner have requested permission to install a private water service within a 50' right of way as shown on the attached plat. This request has been reviewed by staff and approval is recommended. District: Bermuda · Harmon Attachments: Title: Riqht of Way Manaqer # 016 VICINITY SKETCH l"'i 017 CLIFFORD J & HOLLY O CONNER 3907 TREELY ROAD CHESTER, VA 23831 PIN # 793637597100000 .J CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: February 10, 1999 Item Number: 8.B.2.c. Subject: Request to Install a Private Water Service within a Variable Width Private Easement for a Residence at 3907 Treely Road County_ Administrator's Comments: County Administrator: Board Action Requested: Staff recommends hhat the Board of Supervisors approve a request to install a private water service for a residence at 3907 Treely Road and authorize the County Administrator to execute the water connection aggreement. Summary of Information: Clifford J. Conner and Holly O. Conner have requested to extend a private water service within a variable width private easement to serve their residence at 3907 Treely Road. This request has been reviewed and staff recommends approval. District: Bermuda · Harmon Attachments: YesI INo Title: Riqht of Way Manager # 019 VICINITY SKETCH I'l~lr~ owga~e Pa, k il/IS 0~:0 CLIFFORD $ & HOLLY O CONNER 3907 TREELY ROAD CHESTER, VA 2383 ! PIN # 793637597 ! 00000 .J CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: February 10, 1999 Item Number: 8.B.2.d. Subject: Request Permission to Install Utilities Within the N. Woolridge Road Extended Right of Way County_ Administrator's Comments: County Administrator: BoardActionRequested: Staff recommends that the Board of Supervisors grant Glen Roy Corporation and Tuckahoe Cardinal Corporation permission to install utilities within the N. Woolridge Road Extended right of way; subject to the execution of a license agreement. Summary of Information: Glen Roy Corporation and Tuckahoe Cardinal Corporation have requested permission to install utilities within the N. Woolridge Road Extended right of way. This request has been reviewed by staff and approval is recommended. District: Midlothian Preparer: ~~ ~.,f. John W. Harmon I Yes Title: Riqht of Way Manaqer Attach_merits: No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: February 10, 1999 Item Number: 8. B. 3. Subject: Authorization for Gordon M. Bowers Investment Partners Three, Lf to Apply for Zoning on a 1.571 Acre Parcel of County Property and to Amend Zoning Case 80A0162 on the Courthouse Water Tank County Administrator's Comments: County Administrator: ~ BoardActionRequested: Authorize Gordon M. Bowers Investment Partners Three, LC to apply for zoning on a 1.571 acre parcel of County property and to amend Zoning Case 80A0162 on the Courthouse Water Tank; GPIN No: 773-656- 5035. Summary_ of Information: On February 11, 1998, the Board approved the sale of a portion of the Courthouse Water Tank property containing 1.571 acres to Gordon M. Bowers Investment Partners Three, LC. This property was declared surplus on November 12, 1997; however, development of the parcel will render the Courthouse Water Tank in violation of Zoning conditions. Gordon M. Bowers Investment Partners Three, L.C. will be applying for zoning on the parcel to be purchased and amendment of the conditions on the remainder of the parcel occupied by the Courthouse Water Tank. Approval is recommended. District: Matoaca Preparer.~~ -z-.J · John W. Harmon Attachments: YesI INo Title: Right of Way Manaqer /" a ' ~ .~ " '~ ~NDFILL, DRIVE , /' ~ ~.~ '"' STATE ROUTE NO. 925 N 85'B~31" E 250.0~ N 85'38'31" E 324,7ff NO. eeo1. PARCEL 1.299 ACRE COUNTY OF. CHESTERFIELD, VIRGINIA DBIS2S pge31 . PIN ~'773-858-50~5 (PART~. . . (WATER TANK ON 9JIllS PARCEL). E1 N 85'3B'3t" E 250.00' NEW PARCEL LIhlE PARCEL 1.57t ACRE ' COUNTY OF CHESTERFIELD, VIRGINIA DB1625 PO,B31 PIN ~773-§56-5035 (PART) · ; , VACANT "'~ WOODED , I I RDD,FD.'I '.,,,.,/ ..... ~J ' ' ' PIN ~773-655~108 ' . DB1806 PG1075 ~ , ~7 SHOWING H .. PARCELS OF LAN~ Ii ' LYING ON THE I~ALE:I'~' OHES~RFI,LD COUN, Vi~,..,, ~OB N0. cge~0~l ' . ........ , ~ PLANNER~ ~ sol ,~a~Uv~ A ITECTS m ENoz CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 ofl Meeting Date:February 10, 1999 Item Number: 8.B.4. Subject: Board Initiation (applicant the "County") of Rezoning for Child Care Center at Lucy Corr Nursing Home County_ Administrator's Comments: County Administrator: Board Action Requested: It is recommended that the Board initiate a zoning application for a child care center at Lucy Corr Nursing Home. Summary of Information: The Chesterfield County Health Center Commission ("HCC") and the County Worklife Committee desire to locate a child care center at Lucy Corr Nursing Home to serve Commission, County, School, and community children. It is the intent of the Worklife Committee and HCC to issue request for proposals ("RFP") to attract a vendor to operate the program. To assure the vendor that an adequate market exists to successfully operate, it is necessary to allow community persons to access the center. This change triggers the need to rezone the property. Staff therefore requests the Board of Supervisors to initiate a rezoning. The County's request will be managed and filed by the County Right-of-Way office. Prepar~er: Bradford S. Hammer Title: Deputy_ County Administrator Attachments: [~Yes NO CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meeting Date: February 10, 1999 Item Number: 8.B. 5.a. Subject: Award of construction contract for County Project #98-0178R Swift Creek Water Treatment Plant - Modifications to Intake Structure County Administrator's Comments: County Administrator: Board Action Requested: Staff requests that the Board approve the construction contract in the amount of $280,500.00 with Precon Marine, Inc. and authorize the County Administrator to execute the necessary documents. Summary of Information: The 60" drain valve on the Swift Creek water plant intake structure was opened in February of 1998 to lower the level of the reservoir in anticipation of heavy rains that may cause downstream flooding. During the closing operation, the valve failed and did not fully close. Divers were brought in to seal the valve with sandbags until a more permanent solution could be developed. This project involves the replacement of the 60" drain valve and related necessary modifications to the intake structure. The work will be performed by divers and should not affect the level of the reservoir or the production from the water plant. We received five (5) bids ranging from $280,500 to $398,000. Our consultant, Collins Engineers (engineers/divers), has reviewed the bids and recommends award to the lower bidder, Precon Marine, Inc. Funds are available in the current C.I.P. R~oO ~E ~2o~/ ~ Title: Assistant Director of Utilities Preparer: !/] · ' ' ~oo~ P.E. Attachments: Yes No 026 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of ]- Meeting Date: February 10, 1999 Item Number: 8.B.S.b. Subject: Award of Contract to AAT Communications Corporation to Construct and Manage Communications Towers for the County's Communications System County Administrator's Comments: County Administrator: ~/~ Board Action Requested: Authorize County Administrator to execute an agreement with AAT Communications Corporation in a form approved by the County Attorney. Summary of Information: The County published a Request for Proposals to construct, maintain and manage the communications towers associated with the County's new radio communications system. After a four month review process, a Selection Committee for the RFP selected AAT Communications Corporation as the contractor. The new communications system will support public safety and governmental communication uses. The County has identified preliminarily a need for at least seven (7) new towers to support the new communication system. Under the terms of the agreement, AAT will be responsible for performing all design, engineering, and construction of the towers at no cost to the County. After construction, AAT will then be responsible for maintenance and management of the towers. AAT's management responsibilities will include securing tenants on the towers. Rent received from tenants will be split between the County and AAT under a revenue sharing arrangement. AAT will finance the construction of the towers through its share of the rent. The agreement will likely require at a later date the Board to grant ground leases of the tower sites to AAT. The terms of the ground leases are currently being negotiated. The agreement will also provide for the possibility of AAT managing future County sites designated for communications facilities. Staffrecommends authorizing the County Administrator to enter into an agreement with AAT for the construction and management of the towers for the County's communication system. Preparer: Xx Robert L. Eanes Attachments: [] Yes / No Title: Assistant to County Administrator 0607:43691.1 l#Og7 [ CHESTERFIELD COUNTY ~'~ BOARD OF SUPERVISORS AGENDA Page ~ of ~ Meetin~Date: February 10, 1999 Item Number: 8. B. 6. Subject: Approval of Utility Contract for Gills Gate Offsite Waterline Contract Number 97-0257 County_ Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors approve this contract and authorize the County Administrator to execute any necessary documents. Summary_ of Information: This project includes an offsite extension of 1,905 L.F.± of 12" water lines. In accordance with the ordinance, the Developer is entitled to refunds through connection fees. Developer: Contractor: William B. and Gene H. DuVal McLane Construction Company Contract Amount: Estimated Total - Total Estimated County Cost: Water (Offsite) (Refund thru connections) Estimated Developer Cost Code: (Offsite) District: Dale $152,475.00 $35,197.50 $117,277.50 5B-572VO-E4D Preparer:, Title: Assistant Director Attachments: Yes ~ No CONTRACT NUMBER 97-0257 GILLS GATE OFFSITE WATERLINE 029 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 2 AGENDA Meeting Date: February 10, 1999 Item Number: 8.13.7. Subject: Approval of Addendum to the Contract for the Purchase of the Chester Library/Arts Center Site County_ Administrator's Comments: County Administrator: Board Action Requested: Staff requests that the Board of Supervisors approve an addendum to the contract for the purchase of the Chester Library/Arts Center site and authorize the County Administrator to execute the addendum. Summary of Information: On May 27, 1998 the Board approved the purchase of a 4 acre parcel of land for the Chester Library/Arts Center. The contract provided that the seller would extend two storm sewer pipes (30" and 36") along the western boundary of the property. After further evaluation, Environmental Engineering has recommended that the storm sewer pipes be increased to 48" resulting in additional cost not to exceed $75,000 to the County. Funds are available in the project account. Approval is recommended. District: Bermuda ~ohn W. Harmon Attachments: Yes No Title: Right of Way Manaqer 030 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meetino Date: Februarv 10. 1999 Number Bud,qet and Mana.qement Comments: Project funding for the Chester Library project consists of general funds and general obligation public improvement bonds. Funds are available within the project for the storm sewer improvements that increase the sewer pipes from 30" and 36" to 48". The requested change can be funded within the budgeted amount for construction without affecting the contingency balance. Project funding is as follows: Sources: General fund: Bond Proceeds: Total: $ 982,000 3, 600,000 $4,582,000 Uses: Contractual services: Land acquisition: Construction: Utilities connections: Furnishings: Communications equip.: Construction management: Contingency: $ 490,000 200,000 3,000,000 35,000 322,500 40,000 163,500 331,000 Total: $4,582,000 Preparer: Rebecca T. Dickson Title: Director, Budget & Management 031 r CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Meeting Date: February 10, 199.9 Page ~ f~ O~ Item Number: Subject: Transfer of $4,354,015 from the Capital Improvement Program Reserve Fund to the School Capital Improvement Projects Fund County Administrator's Comments: CountyAdministrator: B0ardAcfi0nRequested: The School Board requests the Board of Supervisors transfer $4,354,015 from the Capital Improvement Program Reserve to the School Capital Improvement Projects Fund for major maintenance ($2.6M), technology infrastructUre and equipment ($1.716M), and initial expenses to prepare the Specialized Program building for occupancy ($38,015). Summary oflnformation: The School Board approved the mid-year review for the School Capital Improvement Program (CIP)for 1998-99 on January 26, 1999. This review included requests that need to be approved by the Board of Supervisors. A copy of the mid-year review is attached to this request. The School cIP Plan included the use of $5.716M from the Capital Improvement Program Reserve--$4.0M for maintenance and $1.716M for technology infrastructure and equipment. The actual FY1999 School Capital Improvement Reserve was only $5,566,300 and the use of these funds has been revised as noted below: 1) September 9, 1998 used $438,776 for the purchase of the Southside Church of the Nazarene to be used for specialized programs; and, Preparer: Attachments: 'Thomas Dale project. %/ ' Wil'Xia,m~. BOsher~ Jr. ' Yes [---] No 2) September 9, 1998 used $122,000 for land purchase for the Superintendent # 032 CHESTERFIELD COUNTh?. BOARD OF SUPERVISORS AGENDA Page of 3 Summar of Information: (Continued) After these uses, the balance in the Capital Improvement Reserve is $5,105,091; therefore, there are sufficient funds for the transfers requested in the School CIP mid-year review. Any use of the Capital Improvement Reserve must be requested from the Board of Supervisors by the School Board; therefore, this request is for the transfer of $4,354,015 from the Capital Improvement Reserve to the School CIP Fund for the following projects. Major Maintenance - The School CIP PlaninCluded an appropriation of $4,~00,000 for major maintenance in FY1999, Based on a review of all maj~ ~aintenance projects! pla.nned for comPletion over the next several yea~i~, cost estimates have!keen reViSed reSUlting in cost savings of approximately $1,400,000. The funding!for major maintenance is from the Capital Improvement Program Reserve. In order to keep the major maintenance program on schedule, there is a need to transfer $2,600,000 from the CIP Reserve to the School Major Maintenance project. Te0hnology !~frastru~ture:&'!E~ipment - The School CIP Plan for FY1999 inc'~ded a Pianned.transfer o~i.$1,716,000 from the Capital Improvement Program Reserve to this project, There is a need to request this transfer of $1,716,000 at this time. Specialized Program Building - The Southside Church of the Nazarene was acquired by the School system in September 1998 to be used for specialized programs. This acquisition was made possible through the use of State funds for capital improvement of $1,526,224 plus a transfer of $438,776 from the Capital Improvement Program Reserve. There will be initial expenses of $38,015 to prepare the building for occupancy. Request is being made.to transfer Capital Improvement Program Reserve funds to cover this cost. # O33 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page3 of 3 Meetinq Date: February 10, 1999 Number Bud.qet and Manaqement Comments: The School Board is requesting transfer of the School's Capital Projects Reserve for the following: $2,600,000 for continued implementation of the major maintenance program; $1,716,000 for planned Technology Infrastructure and Equipment needs; and $38,015 to renovate the church building recently purchased to facilitate occupancy. The FY99 Adopted CIP included the planned use of the School's CIP reserve for major maintenance in the amount of $4,000,000. After School's review of all major maintenance projects planned for completion over the next several years, cost estimates were revised, resulting in cost savings of approximately $1.4 million. Continued implementation of maintenance and renovations can be accomplished with a transfer of $2,600,000. The FY99 Adopted CIP also identified Technology Equipment needs in the amount of $1,716,000. The current balance in the School's Capital Projects Reserve is $5,105,091; transfer of $4,354,015 will leave an available balance of $751,076. Preparer: Rebecca T. Dickson Title: Director, Budget & Management 034 Attachment B VIRGINIA: At a regular meeting of the Chesterfield County School Board held Tuesday evening, January 26, 1999, at seven- thirty o'clock in the County meeting room at the Chesterfield County Courthouse Complex PRESENT: Thomas L. Wootton, Jr., Chairman Elizabeth B. Davis, Vice Chairman Dianne Pettitt James R. Schroeder, D.D.S. Marshall W. Trammell, Jr. WHEREAS, the Reserve for School Capital Projects has a current balance of $5,105,091; and, WHEREAS, the School CIP had planned the use of $2,600,000 for major maintenance and $1,716,000 for technology infrastructure and equipment during FY1999; and, WHEREAS, expenses estimated at $38,015 will be incurred to prepare the Specialized Program building for occupancy during the summer of 1999; NOW THEREFORE BE IT RESOLVED that on motion of Mrs. Davis, seconded by Mr. Trammell, the School Board requests the Board of Supervisors to approve the transfer of $4,354,015 from the Reserve for School Capital Projects to the School CIP fund for major maintenance, technology infrastructure and equipment, and for preparation of the Specialized Program bui~nT~2_d~~ Patricia W../l}artla~, Cle~ ~Yilfiarn-C. Bbsher, J~.,' Supe~i~'ndent 035 CHESTERFIELD COUNTY PUBLIC SCHOOLS CHESTERFIELD, VIRGINIA CCPS MEMORANDUM #7 (1999) January 26, 1999 TO: FROM: SUBJECT: SCHOOL BOARD WILLIAM C. BOSHER, JR. SUPERINTENDENT CAPITAL IMPROVEMENT PROGRAM (CIP)--MIDYEAR REVIEW 1999 PERTINENT INFORMATION This review provides information on the School CIP for the second quarter of FY1999, recommendations for balancing the budget within projected available funding, and several related attachments. Attachment A-I, as described below, is a report of the current financial status by project. Attachment A-2 reflects the recommendations for changes to the project budgets. Attachment A-3 reflects the status of the CIP if all recommended changes are approved. EVALUATION/ANALYSIS The bond referendum, overwhelmingly approved on November 5, 1996, will yield $174,799,000 for new schools, renovations, and technology and will benefit every school in . the county. In addition, $31,310,000 was committed over this six-year period from the CIP Reserve. Projects approved in the bond. referendum with current appropriations are included in the following CIP analysis. I. CURRENT STATUS Attachment A-I is a financial schedule delineating the current status (as of December 31, 1998) of the School CIP projects. This schedule includes the beginning budget by project, the changes by project since last year, and the current financial status of each project (surplus or defici0. The schedule also provides the project status (open or complete) for the current period. The current status reported for this quarter is as of December 31 and includes the appropriation for the planned January 1999 bond sale of $26,350,000. Attachment A reflects an overall projected deficit; therefore, recommended revisions at midyear are discussed below and are included in Attachment A-2. 036 II. RECOMMENDED REVISIONS Major Maintenance - The CIP Plan included an appropriation of $4,000,000 for major maintenance in FY99. Based on a review of all major maintenance projects planned for completion over the next several years, cost estimates have been revised resulting in cost savings of approximately $1,400,000. The funding for major maintenance is from the CIP Reserve and use of the CIP Reserve funds must be requested by the School Board and approved by the Board of Supervisors. In order to keep the major maintenance program on schedule, there is a need to transfer $2,600,000 from the CIP Reserve to the Major Maintenance project. Technology Infrastructure & Equipment - The CIP Plan for FY99 included a planned transfer of $1,716,000 from the CIP Reserve to this project. These funds were not appropriated to the School CIP fund during the regular budget process and use of the funds must be requested by the School Board and approved by the Board of Supervisors. There is a need to request this transfer of $1,716,000 at this time. Specialized Program Building - The Southside Church of the Nazarene was acquired by the school system in September 1998 to be used for specialized programs. This acquisition was made possible through the use of State funds for capital improvement of $1,526,224, plus a transfer of $438,776 from the CIP Reserve. There will be initial expenses of $38,015 to prepare the building for occupancy. Request is being made to transfer CIP Reserve funds to cover this cost. Reserve for School Capital Projects - The current balance in the CIP Reserve is $5,105,091. Approval of the recommendations to use $4,354,015 for the projects described above would leave a balance of $789,091 in that account. III. IMPACT OF THE RECOMMENDED REVISIONS Attachment A-3 reflects the revised status of the current CIP projects. Following approval of the recommendations above, there is an overall surplus of $30,784 in the fund. RECOMMENDED ACTION The Superintendent recommends that the School Board (1) approve the resolution at Attachment B requesting the Board of Supe .rvisors to transfer $4,354,015 from the CIP Reserve to the School CIP fund for major maintenance ($2,600,000), technology equipment ($1,716,000) and initial expenses to prepare the Specialized Program building for occupancy ($38,015); and, (2) forward the approved resolution to the Board of Supervisors for their apprOval. WCBJr/LAL/Idmc Attachments 037 New Facilitiee Spring Run Elementary New Elementary #2 New Carver Middle New Matoaca High School Specialized Program Building Total New Facilities Attachment A-1 Memo #7 CHESTERFIELD COUNTY PUBLIC SCHOOLS SCHOOL ClP PROJECT REPORT CURRENT STATUS (as of December 31, 1998) Bensley Elem Renovations Beulah Elem Renov/Cafe & Gym C. E. Curtis Elem Renov/Cafe & Gym Grange Hall Elem Renovations Hopkins Elem Renov/Cafe & Gym Reams Elem Renov/Cafe & Gym Robious Elem Renov/Cafe & Gym Salem Elem Renov/Cafe & Gym C. C. Wells Elem. Renovations Carver Sewage Treatment Plant Chester Middle Renovations L. C. Bird High Renovations Clover Hill Renovations Meadowbrook HS Renovations Thomas Dale High Renovations Technical Center Renovations Total Renovations Beginning Current Revised Needs Surplus ~ ~ J~ ~ Statu~ 12,445,813 13,045,813 13,045,813 0 In progress 700,000 700,000 700,000 0 In progress 19,627,760 19,627,760 19,627,760 0 In progress 2,731,700 2,731,700 2,731,700 0 In progress 0 1.965.000 ~Z) 2uO03.015 (38.015) In progress 35,505,273 38,070,273 38,108,288 (38,015) Supervision/Debt/Other Supervision & Contingency School CIP Debt Transfer School Maintenance Technology Infrastructure & Equipment Total Supervision/Debt/Other 4,020,000 4,020,000 4,020,000 0 In progress 3,730,216 3,730,216 3,730,216 0 In progress 300,000 300,000 300,000 0 In progress 300,000 300,000 300,000 0 In progress 4,493,916 4,493,916 4,493,916 0 In progress 4,734,600 4,734,600 4,734,600 0 In progress 4,428,470 4,428,470 4,428,470 0 In progress 6,115,142 6,115,142 6,115,142 0 In progress 3,896,519 3,896,519 3,896,519 0 In progress 180,000 180,000 180,000 0 In progress 7,024,797 7,024,797 7,024,797 0 In progress 12,615,270 12,015,270 12,015,270 0 In progress 2,800,000 2,800,000 2,769,216 30,784 In progress 3,859,987 3,859,987 3,859,987 0 In progress 29,766,704 29,888,704 (b) 29,888,704 0 In progress 7.100.000 7.100.000 7.100.000 O In progress 95,365,622 94,887,622 94,856,838 30,784 6,099,182 6,099,182 6,099,182 0 In progress 4,723,737 4,723,737 4,723,737 0 In progress 2,000,000 2,000,000 4,600,000 (2,600,000) In progress 8.885.000 8.885.000 10.601.000 (1.716.000) In progress 2J.,Z.QZ,~ ~ ~ (4.316.000) TOTAL ALL SCHOOL CIP PROJECTS (a) County Board of Supervisors approved the appropriation of $26.35M plus $97,000 for bond sale expense in the FY99 Appropri~ion I:~ution. (b) Budg~ increased by $1,965,0(X) for purchase of Church of Nazmene plus $122,000 added to Thomas Dale for ~ purchase. 0 38 New Facilities Spring Run Elementary New Elementary #2 New Carver Middle New Matoaca High School Specialized Program Building Total New Facilities Renovations Bensley Elam Renovations Beulah Elem Renov/Cafe & Gym C. E. Curtis Elern Renov/Cafe & Gym Grange Hall Elam Renovations Hopkins Elam Renov/Cafe & Gym Reams Elam Renov/Cafe & Gym Robious Elam Renov/Cafe & Gym Salem Elam Renov/Cafe & Gym C. C. Wells Elam. Renovations Carver Sewage Treatment Plant Chester Middle Renovations L. C. Bird High Renovations Clover Hill Renovations Meadowbrook HS Renovations Thomas Dale High Renovations Technical Center Renovations Total Renovations S u.nervision/Debt/Ot her Supervision & Contingency School ClP Debt Transfer School Maintenance Technology Infrastructure & Equipment Total Supervision/Debt/Other TOTAL ALL SCHOOL CIP PROJECTS Attachment A-2 Memo #7 CHESTERFIELD COUNTY PUBLIC SCHOOLS SCHOOL ClP PROJECT REPORT RECOMMENDED REVISIONS 1996G0 1 995C VPSA CIP ~ Bonds Interest Reserve (c) Other 38.015 0 0 0 38,015 0 0 0 0 0 0 0 0 0 2,600,000 1.716.000 4.316.000 (c) FY99 ClP Plan included a I~ansfer of $1.716M to the Technology Project plus $4M to the Maj(x Maintenance Pr(=jecL Major Maintenance schedule has been revised downward by $1.4M; therefore, ~ request is to tre~lsfer only $2.6M for FY99. In addition, a request is balng made to transfer $38,015 from the CIP Resen~ to the the newly acquired Specialized Program Building to cov~ cleanup co~t~. The current balance in the School CIP Reserve is $5,105,091; use of $4,354,015 will leave $751,076. 0 New Facilitie~ Spring Run Elementary New Elementary #2 New Carver Middle New Matoaca High School Special~zed Program Building Total New Facilities Renovatioll$ Bensley Elem Renovations Beulah Elem Renov/Cafe & Gym C. E. Curtis Elem Renov/Cafe & Gym Grange Hall Elem Renovations Hopkins Elem Renov/Cafe & Gym Reams Elem Renov/Cafe & Gym Robious Elem Renov/Cafe & Gym Salem Elem Renov/Cafe & Gym C. C. Wells Elem. Renovations Carver Sewage Treatment Plant Chester Middle Renovations L. C. Bird High Renovations Clover Hill Renovations Meadowbrook HS Renovations Thomas Dale High Renovations Technical Center Renovations Totel Renovations Su_=ervision/Debt/Ot her Supervision & Contingency School CIP Debt Transfer School Maintenance Technology Infrastructure & Equipment Total Supervleion/Debt/Ot her TOTAL ALL SCHOOL ClP PROJECTS Attachment A-3 Memo #7 CHESTERFIELD COUNTY PUBLIC SCHOOLS SCHOOL ClP PROJECT REPORT EFFECT OF RECOMMENDED REVISIONS Revised Budget Surplus w/Ad!ustments (Deficit) 13,045,813 0 700,000 0 19,627,760 0 2,731,700 0 2.003.015 O 38,108,288 0 4,020,000 0 3,730,216 0 300,000 0 300,000 0 4,493,916 0 4,734,600 0 4,428,470 0 6,115,142 0 3,896,519 0 180,000 0 7,024,797 0 12,015,270 0 2,800,000 30,784 3,859,987 0 29,888,704 0 7.100.000 0 94,887,622 30,784 6,099,182 0 4,723,737 0 4,600,000 0 10.601.000 0 040 I CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of AGENDA Meeting Date: rebrunrv 10. 1999 Item Number: 8.B. 8.b. Transfer $100K From Reserve for Future Capital Projects To Bury Overhead Utility Lines along Jury Drive County_ Administrator's Comments; County. Administrator: Board Action Reuuested: Request Board of Supervisors transfer $100K from Reserve for Future Capital Projects to fund burying the overhead utility lines as part of the Jury Drive widening and realignment project. Summary_ of Informatiorl; This realignment is being done as an integral part of the new J&DR Court Project. Virginia Power is currently in the design phase of relocating these lines, and the additional $100K would allow them to bury the cable and enhance the quality and aesthetics of this project. The balance in the Reserve for Capital Projects is $1,105,013; use of $100,000 will leave a balance of $1,005,013. Preparer: ~ -- Title: Director. Deoartment of General Services Fran/cis M. Pitaro - Atta=h~ents ~ [~"-] Yes 1.o 041 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: February 10, 1999 Item Number: 8. B. 9. Subject; Appropriate $350,000 to replace the 4" water mains in Morning Hill Lane and Morning Hill Court County Administrator's Comments: County Administrator: Board Action Requested: Staff requests that the Board of Supervisors appropriate $350,000 to replace the failing 4" water mains in Morning Hill Lane and Morning Hill Court. Summary of Information: There have been five (5) water main breaks in the Morning Hill area over the past eighteen (18) months. This project replaces the failing 4" water main with ductile iron and restores the roadway that was damaged during the water main breaks. Funds will be transferred out of Fund Balance to fund this project. Preparer: Attacb_ments: Title: Assistant Director of Utilities E. ovzn~on, P.E. 04Z NE Co=~l~a 11734125 3682500 ~ ~;~ta 11730000 3~78000 MAP OF CHESTERFIELD COUNTY VIRGINA Jan 29 1999 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: February 10, 1999 Item Number: 8.B. 10. Subject: Assignment of Lease of County property at 5017 and 5025 Cogbill Road to Henry L. Jones and Barbara B. Jones County Administrator's Comments: County Administrator: ~ Board Action Requested: Staff requests that the Board of Supervisors approve the assignment of a lease of County property at 5017 and 5025 Cogbill Road to Henry L. Jones and Barbara B. Jones and authorize the Chairman of the Board and County Administrator to execute the lease agreement. Summary of Information: On February 2, 1998, the County purchased the property at 5017 and 5025 Cogbill Road from Virginia Branch. The contract provided that Mrs. Branch could continue to occupy the property until January 31, 1999. Mrs. Branch requested that she be allowed to stay until May 31, 1999, because she had contracted to build a home and it would not be completed until May. On December 16, 1998, the Board approved the lease. Mrs. Branch's daughter and son-in-law, Mr. and Mrs. Henry L. Jones, were living in the house with Mrs. Branch to help take care of her and planned to move with her to the new home. Mrs. Branch passed away January 12, 1999, prior to executing the lease. Mr. and Mrs. Jones have requested that they be allowed to occupy the house until May 31, 1999, while awaiting the completion of the new house. This extension will not affect the Meadowbrook High School Expansion Project. Approval of the assignment of the lease to Henry L. Jones and Barbara B. Jones is recommended. District: Dale ~ohn W. Harmon Attachments: Yes ~--~No Title:, Riqht of Way Manaqer # 044 TF:.A ~P'J:NG ~- F-~A VF_L B RO0~C I FAR~,S IronDal~. Vilia Cj~lvary Church o! ~h~- CMA TUCKER ~ ~ I Plaza Meadowdale Sainl 045 ~6~ 4~49 $5,.14 91 g709 $04~ ~olo 7 'I~EADOWBI~OI( H$ 41 ~127 74 5125 2E41 5oi;' ~747 50~5 95 ~577 5o15 $$$4 50~)9 g8 5011 INDEXED ON 778-682 7~ 0507 3~ 5100 4O 5884 50.I0 Meeting Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Februarv10~1999 Item Number: Page1 of 1 8.B.11. Subject: State Road Acceptance County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: BERMUDA: Amstel Bluff, Section C Glebe Point West, Section 1 DALE: Meadow Oaks, Section D Preparer:__ Richard M.~cElfish, P.E. Attachments: Yes ~ No Title: Director. Environmental Engineering # 047 TO: Board of Supervisors FROM: Depammnt of Environmental Engineering SUBJECT: State Road Acceptance - AMSTEL BLUFF, SEC. C DISTRICT: BERMUDA MEETING DATE: 10 February 1999 ROADS FOR CONSIDERATION: BLUFF RIDGE CT BLUFF RIDGE DR Vicinity Map: AMSTEL BLUFF, SEC. C 048 TO: Board of Supervisors FROI~ Depamrent of Enviromnental Engineering SUBJECt: State Road Acceptance - GI,EBE POINT WEST, SEC. I D~TRICT: BERMUDA MECTIING DATE: 10 February 1999 ROADS FOR CONSIDERATION: BENEFICE RIDGE LOAMY CR LOAMY CT MASADA CT MASADA DR MOLENA DR ORANGEBURG WY Vicinity Map: GLEFIE POINT WF_ST, SEC. I 049 TO: Board of Supervisors FROM~ Depammnt of Envimnmmtal Engineering SUBJECT: State Road Acceptance - MEADOW OAKS, SEC. D DISTRICT: DAI E MEETING DATE: 10 February 1999 ROADS FOR CONSIDERATION: MEADOW OAKS BL MISTY OAK CT SILVER OAK CT SILVER OAK IN Vicinity Map: MEADOW OAKS, SEC. D 050 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: February 10, 1999 Item Number: 8. B. ]_2. Subject: Transfer $7,500 of Bermuda District Three Cent Road Funds to the Parks and Recreation Department to Pay a Portion of the Cost of Developing a Falling Creek Ironworks Site Plan and Development Strategy County_ Administrator's Comments: County Administrator:, Board Action Requested: Transfer $7,500 from the Bermuda District Three Cent Road Fund to the Parks and Recreation Department to Pay a Portion of the Cost of Developing a Falling Creek Ironworks Site Plan and Development Strategy Summary_ of Information: At the request of Mr. McHale, Bermuda District Supervisor, $7,500 is requested to be transferred from the Bermuda District Three Cent Road Fund to the Parks and Recreation Department to help finance the development of a Falling Creek Ironworks Historic Site Plan and Development Strategy. These funds will supplement a $25,000 CDBG grant to fund this project as well as citizen meetings, historic research and interpretation, a building and site development plan and marketing brochures for this important 17th Century Historic Site. The Falling Creek Ironworks Site is the first ironworks site in America. (See attached paper.) The development of this strategy is the last step before fund raising and development of the interpretation and replica structures can begin. The Falling Creek Ironworks Development Committee, a subcommittee of the Jefferson Davis Association supports this request. An outline of the site plan, development strategy and marketing brochure is attached. The current balance in the Bermuda Three Cent Road Fund is $15,437. Use of $7,500 will leave an available balance of $7,937. Rebecca T. Dickson Attachments: aYes l~No Title: Director, Budget and Management 0407:43559.1 I#051 THREE CENT ROAD FUND APPLICATION This application must be completed and signed before the County can consider a request for funding with Three Cent Road Funds. Completing and signing this form does not mean that you will receive funding or that the County can legally consider your request. Virginia law places substantial restrictions on the authority of the County to give public funds, such as Three Cent Road Funds, to private persons or organizations and these restrictions may preclude the County's Board of Supervisors from even considering your request. What is the name of the applicant (person or organization) making this funding request? If an organization is the applicant, what is the nature and purpose of the organization? (Also attach organization's most recent articles of incorporation and/or bylaws to application.) Chesterfield County Parks and Recreation Department What is the amount of funding you are seeking? $7500 Describe in detail the funding request and how the money, if approved, will be spent. See Attached Is any County Department involved in the project, event or program for which you are seeking funds? .yes If this request for funding will not fully fund your activity or program, what other individuals or organizations will provide the remainder of the funding? If applicant is an organization, answer the following: $25,000 CDGB Grant Is the organization a corporation? Is the organization non-profit? Is the organization tax-exempt? Yes No Yes No Yes No What is the address of the applicant making this funding request? Michael Golden, Director, Parks and Recreation Department P.O. Box 40 Chesterfield. VA. 23832 What is the telephone number, fax number, e-mail address of the applicant? 748-1 623 751-4488 Fax Signature of applicant. If you are signing on behalf of an organization you must be the president, vice-president, chai~~ the organization. Signature Title (if signing on behalf of an organization) _Michael S. Golden ~'J~L_~q..~__~. ~~ Printed Name 053 Failing Creek Ironworks Site Interpretation and Development Prepared b)' the Chesterfield Corm .ty plarmmg Department Alml 30. 1998 The Falling Creek Ironworks is recognized as the fa'st successful integrated iron-making facilit)' in English North Amenca.~ Established m 1619 aaa destrcs.'ed in 1622. appropriate h.istoncat interpretauon and development of this Sqe will be discussed in this paper. Photo of the Reconstructed Blast Furnace at Saugus, MA This paper ~ill outline ke)~ archaeological and historical knowledge about this ironworks site located east of Jefferson Davis High~y{ Route 1/301) ia northeast Chesterfield CounD,, Vir~'nia. It will propose a process for Chesterfield County's citizens and government to decide how to interpret and recognize this significam historic site. : Archaeological lnveSUgau0ns of Site 44CF7, Falling Creek Ironworks, and Vicinity, Chesterfield County., Virgi~'nia. College of William & Mary, Februm? 1994 054 The development of this historic ironworks site ,a~ll provide an oppommi~' ;o ~ c~r knowledg~ of early Colomal history., provide another asset to increase mvestmem and improvement of the surrounding Jefferson Davis Corridor. and assist in the development of tourism in Chesterfield County. and the entire Richmond metropolitan area(the well dm,eloped Saugus Ironworks site attracts 30.000 to 60.000 visitors per )'ear!. Known Historical Context Historical documents and several archaeological studies of the site on Falling Creek have resulted in these 1. In 1619. the V'trgi~'nia Company established an trOnworks facili .ty on Falling Creek just upstream of its confluence with the James River. 2. A site (44CF7) on the south bank of Falling Creek and west of the railroad trestle is probably the location of the ironworks. 3. No conclusb,'e evidence of the furnace or other stmcuu~ have been found, although significant iron ore slag deposits and charcoal deposits, associated with 17' Cent. iron production b. ave been idenufied. Radiocarbon dating of the charcoal deposits support their association xslth em'iv 17° Century. iron production. 4. The location of the slag and charcxml deposits indicate that the main furnace was probably located under the road on the south side of the s~te C just west of Test Urfits 6 and 7). 5. Iron was apparently produced on site by 1620. 6. Written records indicate that thi~ site was intended to be an integrated iron production facility. to include a blast furnace, a refinen.' furnace or forge, and a chafen,. 7. The size of the facility, at the time of the 1622 destruction is not k~own. The principal work area appears to be small for an imegrated complex (i.e. Saugus), and it is possible that the other structures were under construction or in the planmng stages when the site destroyed. The foundation remains of one of these ancillary buildings may. have been The Falling Creek Ironworks is listed in the National Register of Historic Places. the Virginia Landmarks Register. and is designaled as a Chesterfield County. Landmark. 055 RECREATION DESIGN ARCHITECTURE LANDSCAPE ARCHITECTURE · ENGINEERING RESOURCE PLANNERS, INC. October 30, 1998 Mr. Thomas E. Jaeobson, AICP, P.E. Director of Planning Mr. Michael S. Golden Director of Parks and Recreation P. O. Box 40 Chesterfield, Virginia 23832 Professional Services Fee Proposal and Memorandum of Understanding Falling Creek Greenway Trail Park Ironworks Historic Site Dear Mr. Jacobson and Mr. Golden, In accordance with our meeting of Friday, October 9, 1998 at 11:00 A.M. in the Planning Office, and our meeting with the Falling Creek Ironworks Development Committee on Thursday, October 29"' at 8:00 A.M., Resource Planners, Inc. is pleased to gubinit our Professional Services Fee Proposal and Memorandum of Understanding to develop three (3) documents to assist the County and Jefferson Davis Association - Ironworks Committee to implement a development plan for the Ironworks site within the Falling Creek Greenway Trail Park. This assignment will be completed under our Open-End Miscellaneous Services Architect / Engineer contract with the County. Confinmtion and acceptance of this fee proposal shall be by written Notice to Proceed and Purchase Order. We are prepared to start with/n two (2) weeks of your Notice to Proceed and would anticipate the project completion within ninety (90) days. SCOPE OF SEII;q'CES: PART A: SITE PLAN AND DEVELOPMENT STRATEGY: Research known historical studies and archeological investigations to prepare a synopsis of current findings, quantify, possible research for future projects / investigations required to more clearly define the resource potential and develop recommendations for historical interpretation programming. Report to also include a section on the history of Ironworks sites in America and in the Richmond area, how the Ironworks operations worked, cultural interaction at the site, and the site's relationship to other 17~ Centmy colonization along the James River. Report to have an annotated bibliography and a reference section. Lump Sum Fee: $8,000.00 3111 NORTHSIDE AVENUE (804) 261-6967 RICIIMOND, VIRGINIA 23228 FAX (804) 264-3464 056 October 30, 1998 Page 2 Research land holdings, current development activities and development potential at the site, adjoining properties and Jefferson David Business Corridor to define the overall framework for Ironworks Site Development. (This is a continuation of the January 1995 Falling Creek Historic Area Study prepared by Resource Planners, Inc.) Lump Sum Fee: $1,250.00 Develop a program of development / activities for Ironworks Site to include historical reconstruction, interpretation approach, land area requirements, utility and roadway infrastmc~e and other support structures and facilities. Address needs of Ironworks Site in term of inter-re-lafionsNps w-ith,.~,,,,~,.~'--:-':-~ ~T-a',~..,~,o,,, ...... ~,,v.~-'-- ~- Co~dor and Bensley Area planning already completed. Develop common goals and objectives for ironworks site and larger civic / business umbrella of Yefferson Davis / Bensley Area. Meeting No. One with Planning Committee. Lump Sum Fee: $ 750.00 Develop alternative development programs and site plans to accomplish program goals and objectives. Evaluate optional approach and their effects to historical interpretation, resource protection and enhancement and adjacent development. Select desired approach for/ronworks Site Development. Meeting No. Two with the Planning Committee and conduct a Commtmity wide meeting. Modify program, goals and objectives as required to integrate with the selected approach. Lump Sum Fee: $3,750.00 Prepare site plan illUstrating proposed development. Define land acquisition. easements and R.O.W. required. Define interpretation program to include signage, reconstructed konworks structures, and support buildings. Address specific needs for reconstructed Ironworks facilities to include design approach, general appearance, operational capabilities, and correlate to research component of Item No. 1 for information required to implement reconstruction. Lump Sum Fee: $3,750.00 Develop Implementation Strategies to develop the site, to include estimated development costs, phased approach, correlation with Jefferson Davis / Bensley development strategies, time line and potential funding resources and sources. Lump Sum Fee: $2,500.00 05'7 October 30, 1998 Page 3 Printing through annual comract with the County Purchasing Department at approximately $25.00 per booklet for an estimated twenty (20) copies and general reimbursable printing / reproduction costs. Estimated Allowance: $ 1,000.00 Contingency Allowance for changes in project scope, i.e. research, investigations, ilk/strations, etc. Estimated Comingency Allowance: $ 4,000.00 SUBTOTAL FOR PART "A": $25,000.00 PART B: 1. MARKETLNG BROCHURE: SHORT VERSION Develop marketing brochure, camera ready, for target audience of general tourism handout, school groups and others for "first-contact" general introduction to the site. Possible Brochure components: B. C. D. E. F. Ironworks story; Current facilities / planned construction; Map / driving directions; Links to Jefferson Davis Corridor business community; Links to associated historic attractions; Reference section (educational purposes). Lumr~ Sum Fee: $2,000~00 Possible conversion of brochure to web site link as part of Chesterfield County web site. Lump Sum Fee: $1,000.00 Schedule two (2) meetings with the Planning Committee to review draR and final brochure layouts. (Included in Item B. I.) Printing through annual contract with the County Purchasing Department at approximately $1.50 per handout (11 x 17 - 3-fold - 2 color; offset x 200 copies) and general printing / reproduction costs. Estimated Allowance: $ 500.00 SUBTOTAL FOR PART "B": $3,500.00 058 October 30, 1998 Page 4 PAKT C: MARKETING BROCHURE: LONG VERSION; PROSPECTUS DEVELOPMENT Develop marketing brochure, camera ready, for target audience of potential funding sources, private donation, granm public CIP process for "follow-up contract" specific data of project. Possible brochure components: B. Eo Introduction to project, coordinating and associated organizations; Needs Statement and Goals and Objectives; Overview of project development (description and costs); Subdivision of project elements into funding data sheets (facilities, programs and research needs); Appendix: 1.) 2.) 3.) Historical synopsis (from Part A); Site Plan (from Pan A); Project Element Illustration graphics (as required to compliment text); Lump Sum Fee: $3,500.00 Schedule two (2) meetings with the Planning Committee to review draft and final brochure layouts. (Included in Item C. 1.) Printing through annual contract with the County Purchasing Department at approximately $25.00 per booklet for an estimated ten (10) copies and general reimbursable printing / reproduction costs. Estimated Allowance: $ 500.00 SUBTOTAL FOR PART "C": $4,000.00 FEE SUMMARY: Part A: 1. e 3. 4. 5. 6. 7. SITE PLAN AND DEVELOPMENT STRATEGY: Research known historical studies and archeologicai investigations to prepare synopsis. Research land holdings, current development Develop program of development / activities Develop alternative development programs and site plans Prepare site plan illustrating proposed development Develop Implementation Strategies Printing / Reimbursables SUBTOTAL PART "A": $8,000.00 1,250.00 750.00 3,750.00 3,750.00 2,500.00 1~000.00 $25,000.00 059 October 30, 1998 Page 5 Part B: 1/2. 3. 4. o MARKETING BROCHURE: SHORT VERSION Develop marketing brochure Possible conversion of brochure to web site link Schedule meeting~ with Planning Commission (Included in Item B.1) Printing / Reimbursables (Allowance) SUBTOTAL FOR PART "B': Par~ C: ~/2. 3. MARKETING BROCHURE: LONG VERSION; DEVELOPMENT PROSPECTUS Develop marketing brochure; camcra ready for target audience Schedule meetings with Planning Committee (included in Item C. 1) 4. Printing / Reimbursables (Allowance) SUBTOTAL FOR PART "C": TOTAL FOR PART "A', "B' AND "C': $2,000.00 1,000.00 500.00 $~,500.00 $3,500.00 500.00 $4,000.00 $32,500.00 Should you have any questions, please do not convenience. AGREEMENT: RESOURCE PLANNERS, INC. Stuart W. Connock, Jr., CLA Vice-President / Secretary hesitate to contact this office at your earliest COUNTY OF CHESTERFIELD Date Date SWC/frw C:XProjecx Folder~Failing Cdc C-tz~way Trail Park $68~ 1'. lrmawodcs His~ric Sit~ M O U 5we.wpd 06O CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of I Meeting Date: February 10, 1999 Item Number: 8.B. 13. Subject: Set Public Hearing to Consider an Ordinance Amending the County Code by Updating References to State Law to Reflect the Recodification of Title 15.2 of the Virginia Code and the Consolidation of the Uniform Statewide Building Code County_ Administrator's Comments: County Administrator: ~ Board Action Requested: Set a Public Hearing for March 10, 1999. Summary of Information: Last year, the General Assembly recodified Title 15.1 of the State Code dealing with localities into a new Title 15.2. There are several references to former Title 15.1 in the County Code which need to be converted to 15.2 references. Additionally, the Uniform Statewide Building Code, which was previously contained in two volumes, has been consolidated into a single volume. County Code references to the two volumes of the Uniform Statewide Building Code also need to be updated to reflect this consolidation. The attached ordinance updates these state law references in ali chapters of the County Code except for the subdivision ordinance and zoning ordinance. Updates to the subdivision and zoning ordinance must be referred to the Planning Commission in accordance with state law. A separate paper requests the Board to make that referral. None of the proposed changes would substantively change the County Code in any way. Preparer: _ . Coc<-~ Title: County Attorney Steven L. Micas 0505:43673.1(43589.1) Attachments: I Yes [] No I I AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING SECTIONS 2-12, 2-31, 5-1, 5-2, 5-3, 5-5, 5-8, 5-10, 9-57, 10-21, 11-76, 16-31, and 18-67 TO UPDATE REFERENCES IN THOSE SECTIONS TO TITLE 15.1 OF THE VIRGINIA CODE AND TO THE UNIFORM STATEWIDE BUILDING CODE BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Sections 2-12 2-31, 5-1, 5-2, 5-3, 5-5, 5-8, 5-10, 9-57, 10-21, 11-76, 16-31, and 18-67 of the Code oft he Coun~ of Chesterfield, 199 7, as amended, are amended and reenacted to read as follows: Sec. 2-12. Compensation for members of advisory boards. The board of supervisors may provide that members of designated advisory boards, committees, authorities and commissions, created by the board pursuant to Code of Virginia, § 15.1-33.2 15.2-1411 shall (i) be reimbursed the actual expenses incurred by them while serving on such advisory boards, committees, authorities and commissions, and (ii) be compensated for their services at a rate not to exceed $50.00 for attendance per meeting and not to exceed a total of $3,000.00 per calendar year, unless otherwise permitted by law. OOO Sec. 2-31. Created. There is hereby created a political subdivision of the state with the public and corporate powers stated in the Industrial Development and Revenue Bond Act (Code of Virginia, tit. 15. I, ch. 33 15.2, ch.49 [§ 15.1-1373 15,2-4900 et seq.]), including such powers as may hereafter be stated in such act. OOO Sec. 5-1. Applicability of Virginia Uniform Statewide Building Code, '~' ....... I aiid ur_, .... ¥ UIUlIIU V UIUlII~ The Virginia Uniform Statewide Building Code, "-' ,,,,~ v ,,,~,,,~ ~, shall apply to all buildings and structures which are constructed, altered, repaired or converted in use and to all equipment associated with such buildings and structures. Sec. 5-2. Local building department. The county shall at all times maintain a local building department. The local building department shall 0505:43589.1 1 administer, supei-vise and enforce the Virginia Uniform Statewide Building Code;~h~me-~, build~g dep~ment sh~l have ~ execmive offici~ in ch~ge, who shall be referred to as the building official. The building official shall supe~ise all employees of the depa~ment and may delegme ~s duties to appropriate qualified employees of the depa~ment. The building official and all other employees of the local building depa~ment who ad~nister, supervise and efforce the Virginia ' ~-' .......... ~ ' ~-' ...... ~' shall be ce~ified in accordance with the U~fo~ State, de Building Code, , ,,~,,,~ ~ ~,,~ , ,,~,,~, Virginia Ce~ification Standards. Sec. 5-3. Other rules and regulations. Subject to the approval of the board of supervisors, the building official may promulgate other rules and regulations which are necessary to administer and enforce the Virginia Uniform Statewide B ildi gC d ,T_, ...... I-'- ~T-' ...... ~, U n o e, v,.,,u,.. ~,,, ,, ,.,,u,,,, .. 000 Sec. 5-5. Permit fees. (a) Generally. Except as provided in this section, every applicant for a building permit must pay the fees set forth in this section before the building official issues a building permit that is required by the Virginia Uniform Statewide Building Code;-Vrrlum~. If an applicant must pay an additional fee because of an increase in the estimated cost of work, the building official shall not issue an amended permit for the additional work until the applicant has paid the additional fee. OOO (d) Fee exemptions. (1) Applicants for building permits shall not be required to pay fees if the estimated cost of construction is less than $500.00 and construction does not require any other permit under the Virginia Uniform Statewide Building Cod~. 000 Sec. 5-8. Board of building code appeals. (a) The county shall at all times maintain a board of building code appeals, which shall consist of 13 members, at least four of whom shall be tradesmen, as that term is defined in Code of Virginia, § 54.1-1128. The board of building code appeals shall hear appeals of decisions of the building official in accordance with Code of Virginia, § 36-105, and the Virginia Uniform Statewide ildi "-' Bu ng Code, v um,.~ I,~J,u- '- -' 'v',.,,m.~-' ...... II. 0505:43589.1 2 063 000 Sec. 5-10. Violations and penalties. No owner or any other person, finn or corporation shall violate any provision of the Virginia · ,_, ...... vT Any violation shall be a misdemeanor Uniform Statewide Building Code, ·v,_,~,~u~ ...... I or v ,,~u.J~ ~. and any owner or any other person, firm or corporation convicted of such a violation shall be punished by a fine of not more than $2,500.00. If the violation concerns a residential unit and if the violation remains uncorrected at the time of the conviction, the court shall order the violator to abate or remedy the violation. Except as otherwise provided by the court for good cause shown, any such violator shall abate or remedy the violation within six months of the date of conviction. Any person convicted of a second offense committed within less than five years after a first offense under this chapter shall be punished by a fine of not less than $1,000.00 nor more than $2,500.00. Any person convicted of a second offense committed within a period of five to ten years after a first offense under this chapter shall be punished by a fine of not less than $500.00 nor more than $2,500.00. Any person convicted of a third or subsequent offense committed within ten years after an offense under this chapter shall be punished by a fine of not less than $1,500.00 nor more than $2,500.00. Notwithstanding the foregoing, those provisions requiring a minimum fine shall apply only to convictions for building code violations which cause a building or structure to be unsafe or unfit for human habitation. OOO Sec. 9-57. Motor vehicles owned by members of volunteer rescue squads, members of volunteer fire departments and auxiliary police officers. (a) Motor vehicles (i) owned by members or auxiliary members of a volunteer rescue squad or volunteer fire department or persons appointed to serve as auxiliary police officers pursuant to Code of Virginia, § 15. I-I 59.2 15,2-1731 or (ii) leased by members or auxiliary members of a volunteer rescue squad or volunteer fire department if the member is obligated by the terms of the lease to pay tangible personal property tax or the motor vehicle hereby constitute a separate classification for tangible personal property taxation, subject to the standards, conditions and requirements provided in this section. 000 (c) To qualify for separate classification under this section, the motor vehicle must: (1) Be owned or leased by a member or auxiliary member of a volunteer rescue squad or volunteer fire department or owned by a person appointed to serve as an auxiliary police officer pursuant to Code of Virginia, § 15.1-159.2 15,2-1731; ooo 0505:43589.1 3 064 (d) Any member or auxiliary member of a volunteer rescue squad or volunteer fire department or person appointed to serve as an auxiliary police officer pursuant to Code of Virginia, § 15.1-159.2 15.2-1731, who seeks to have a motor vehicle separately classified for a tax year under this section must, prior to January 31 of the tax year, furnish the commissioner of the revenue with a certification, signed under oath by the fire chief or head of the member's volunteer organization or department stating that: OOO Sec. 10-21. Required. Pursuant to the authority set forth in Code of Virginia, § 15.1-29.9 15,2-922, smoke detectors shall be installed in (i) buildings containing one or more dwelling units which are rented or leased; (ii) hotel or motel rooms and (iii) rooming houses used to provide overnight sleeping accommodations. OO0 Sec. 11-76. Procedure for siting approval. (a) No later than 120 days after the county receives a completed application, as provided in section 11-73, the board of supervisors shall hold a public hearing concerning the approval or disapproval of the siting of the proposed solid waste management facility. Notice of the public hearing shall be provided in accordance with Code of Virginia, § 15.1-431 15 2-2204. 000 Sec. 16-31. Application; fees. (a) Each application to vacate a street, alley, road, easement, public way, plat or portion thereof pursuant to Code of Virginia, § 15.1-481 or 15.1-482 15.2-2271 or 15,2-2272, shall be submitted to the right-of-way office for administrative review prior to submission to the board of supervisors. Such application shall be made on forms provided by the right-of-way office. OOO Sec. 18-67. Creating tax assessment and development utility districts. The board of supervisors may wholly or partially pay for the cost of extending the utility system by creating a tax assessment district pursuant to Code of Virginia, § 15.1-239 15.2-2404 et seq., or a development district pursuant to Code of Virginia, § ' = ' ~'~'~' A w, ~, · o. ~--,~,~=l~lw 15.2-2243. Any such district that the board creates shall be created by an ordinance that shall not be set out in this Code but that shall be kept on file in the office of the director. 0505:43589.1 4 065 ooo (2) That this ordinance shall become effective immediately upon adoption. 0505:43589.1 066 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of :3 Meeting Date: February 10, 1999 Item Number: Subject: Consideration of Acceptance of an Application for a One Year Federal COPS Making Officer Redeployment Effective Grant (COPS MORE '98) to Create and Fund Four Positions County~.~~]~ ~/'Administrat°r's C~ County Administrator: ~-~/~. Board Action Requested: Authorize the Police Department to accept a federal COPS MORE grant, create four (4) civilian positions (three Records Specialists and one Evidence Technician), and appropriate a federal award amount up to a maximum of $94,746. Summary of Information: In order to expand the community policing program in Chesterfield County, the Police Department is requesting authorization to create three Records Specialists positions and one Evidence Technician position pursuant to this grant award, and to appropriate the necessary funds. Figures from the Records Unit estimate that an average of 100 incident reports and 200 supplement reports come into the Records Unit daily. This totals 109,500 reports annually. With the three additional Records Specialists, the report workload alone could be divided and substantial time saved for the officers waiting to call in their reports. Using the COPS redeployment formula, this is a savings of 5,133 hours of officers' time. Preparer: Title: Chief of Police Attachments: [-~ Yes No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 3 Meeting Date: February 10, 1999 Item Number: Summary of Information (cont.): This federal grant is for one year, renewable for two additional years. The maximum federal award amount is $94,746 over a 12 month period. However, the grant specifies that the federal share cannot exceed 75% of actual salaries and benefits ($116,988), for a total reimbursement to the County of $87,741. Additionally, the County will be required to provide a 25% match for salary and benefits of $29,247 as well as operating costs of approximately $6,000. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page ;3 of 3 Meeting Date: February 10, 1999 Item Number: Bud.qet and Mana.qement Comments: Effective December 1998, the Police Department initiated Phase I of its new Records Management System (RMS). Sworn officers will no longer have to fill out written incident report forms, supplement forms, property report forms and juvenile arrest reports. Records Specialists will now enter the report data directly into the RMS. This will result in sworn officers being redeployed more quickly, at a calculated savings of 5,133 hours of officers' time. This item requests Board approval for the Police Department to accept a Federal COPS MORE '98 grant. This grant will provide funding for four (4) new civilian positions: three Records Specialists and one Evidence Technician. This is a one year grant (renewable for two additional years) that provides funding for 75% of salary and benefit costs. The maximum federal award amount is $94,746 annually, of which the County will be eligible for $87,741. The Police Department will be required to match 25% of salary and benefit costs ($29,247 annually) as well as absorb all operating costs ($6,000 annually). The department wishes to fill these positions in April, 1999. If so, the total cost to the Department in FY99 will be $9,400 which will have to be covered within existing appropriations countywide at the end of the fiscal year. No funds have been identified in FY2000 to fund the local match for personnel or the operating costs. The Department has included these costs as an additional funding request for FY2000. In the event this request is not funded, the Police Department will have to identify funds for the local match from other areas within the department's established FY2000 budget. Title: Director of Budqet and Manaqement CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: February 10, 1999 Item Number: 8.B. 15. Subject: Consent for Right of Way for Route 288 to be Dedicated to the State by Reynolds Real Estate Ventures County_ Administrator's Comments: County Administrator: ~ Board Action Requested: Grant consent for dedication of Route 288 Right of Way to the State by Reynolds Real Estate Ventures. Summary_ of Information: In 1994, the County entered into a Dedication Agreement with the landowners of Charter Colony and the State Board for Community Colleges, which required the landowner, Reynolds Real Estate Ventures, to dedicate land for the construction of the John Tyler Community College Northern Campus and fight of way for Route 288 in return for the County agreeing to install utility improvements to the Charter Colony site. Reynolds has already dedicated right of way for the Community College and is now ready to dedicate the fight of way for Route 288 to the State. Under the Dedication Agreement, the County must consent for the right of way to be dedicated to the state instead of to the County. Since YDOT is prepared to accept title to the fight of way now, staffis requesting that the Board consent to the fight of way being dedicated directly to the state. The Deed of Dedication has been delivered to VDOT and is ready to be recorded. Upon recordation, VDOT has indicated that they are prepared to begin work on the Route 288 project. Preparer: ~ .~~ Title: County Attomey Steven L. Micas 0505:43675.1 Yes lINo -I# 07lJ I Attachments: I I CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: February 10, 1999 Item Number: 8.B. 16. Subject: Refer to the Planning Commission Proposed Amendments to the Subdivision and Zoning Ordinance Updating References to State Law to Reflect the Recodification of Title 15.2 of the Virginia Code County. Administrator's Comments: County Administrator: ~ Board Action Requested: Refer the attached ordinance to the Planning Commission. Summary_ of Information: Last year, the General Assembly recodified Title 15.1 of the State Code, dealing with localities, into a new Title 15.2. There are several subdivision ordinance and zoning ordinance references to state law provisions previously contained in Title 15.1 which need to be converted to Title 15.2 references. The attached ordinance updates these state law references. Before the Board can consider these amendments, they must be referred to the Planning Commission for their consideration and recommendation. None of the proposed changes would substantively change the County Code in any way. Preparer: ~ · ~¢~ Title: County Attorney Steven L. Micas 0505:43674.1(43644.1) Attachments: 1 Yes E3 No I# °?Xl AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING SECTIONS 17-2, 17-61, 19-1, 19-22, 19-45, 19-53, 19-233, 19-238 and 19-301 TO UPDATE REFERENCES IN THOSE SECTIONS TO TITLE 15.1 OF THE VIRGINIA CODE BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (i) That Sections 17-2, 17-61, 19-1, 19-22, 19-45, 19-53, 19-233, 19-238 and 19-301 of the Code qf the Count. qf Chesterfield, 1997, as amended, are amended and reenacted to read as follows: Sec. 17-2. Definitions. In the construction of this chapter, the definitions contained in this section shall be observed and applied, except when the context clearly indicates otherwise: ooo General plan: The plan delineated by Code of Virginia, § 15.1-466.1 15.2-2223. ooo Sec. 17-61. Conformity to applicable rules and regulations. In addition to the design standards established herein, all subdivision plats shall comply with the following laws, ordinances, rules and regulations as they may be applicable: (1) The provisions of Code of Virginia, tit. ,~.~, ,,,,. ,,, art. 7 15.2, ch. 22, art. fi [§ 15.1-465 15,2-2240 et seq.]. OOO Sec. 19-1. Purpose of chapter. The purpose of this chapter is to promote the health, safety, convenience and general welfare of the public and to accomplish the objectives of Code of Virginia, §§ 15.1-427 15,2- 2200 and 15. I-4§9 15.2-2283. To these ends, this chapter is designed: OOO 0505:43644.1 1 Sec. 19-22. Certiorari to review decision of board of zoning appeals. Any person or persons jointly or severally aggrieved by any decision of the board of zoning appeals, or any aggrieved taxpayer or any officer, department, board or bureau of the county may present to the circuit court of the county a petition specifying the grounds on which aggrieved within 30 days after the filing of the decision in the office of the board of zoning appeals in accordance with the provisions of Code of Virginia, § 15.1-497 15.2-2314. 0OO Sec. 19-45. Designation of historic districts, landmarks and landmark sites. Pursuant to Code of Virginia, §§ 15.1-489 15-2-2283 and 15. I-5¢3.2 15,2-2306, the board of supervisors shall have the authority to (1) designate landmarks and landmark sites having an important historical, architectural, archaeological or cultural interest; (2) establish historic districts within the county containing one or more buildings or places in which historic events occurred or having special public value because of notable architectural, archaeological or other features relating to the cultural or artistic heritage of the county, of such significance as to warrant conservation and preservation; and (3) establish areas of unique architectural value located within designated conservation, rehabilitation or redevelopment, districts. 000 Sec. 19-53. Appeal from decision of the board of supervisors. Any aggrieved property owner shall have the right to appeal any final decision of the board of supervisors pursuant to this division to the circuit court within 30 days, in conformity with Code of Virginia § .... ~' ~ · ,,.~-~,,,,,.~ 15.2-2306. OOO Sec. 19-233. Resource management area regulations. Any use, development or redevelopment of land shall meet the following performance criteria: 000 (d) (1) Stormwater runoff shall be controlled to achieve the following: OO0 (2) The following stormwater management options shall be considered to comply with the requirements of subsection (d)(1): 0505:43644.1 2 073 000 Compliance with a locally adopted regional stormwater management program incorporating pro rata share payments pursuant to the authority provided in Code of Virginia, § 15.1-466 15,2-2243, that achieves equivalent water quality protection. Sec. 19-238. Development regulations. 000 Any use, development or redevelopment of land in the Upper Swift Creek Watershed shall meet the following performance criteria: ooo (d) (1) Stormwater runoff' shall be controlled to achieve the following: ooo (2) The following stormwater management options shall be considered to comply with the requirements of subsection (d)(1): ooo b. Compliance with a locally adopted regional stormwater management program incorporating pro rata share payments pursuant to the authority provided in Code of Virginia, § 15.1-466, 15.2-2243, that achieves equivalent water quality protection. OOO Sec. 19-301. Definitions. For the purposes of this chapter, the following words and phrases shall have the following meanings: O00 Comprehensive plan: The comprehensive plan adopted pursuant to Code of Virginia, tit. 15.1, ch 11, 15.2, ch. 22 [§ 15.1-427 15.2-2220 et seq.], particularly Code of Virginia, § 15.' ~" ' 15 2-2223. 0505:43644.1 3 074 000 That this ordinance shall become effective immediately upon adoption. 0505:43644.1 4 075 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: February 10, 1999 Item Number: 8.B.17. Subiect: Woolridge Road Extended (Coalfield Road to Route 60) Change Order and Appropriation of Funds County Administrator: Administrator's County_. J Comments: Board Action Requested: The Board is requested to approve a change order to the Woolridge Road Extended project and appropriate anticipated developer contributions. Summary of information: In September 1998, the Board awarded a construction contract for the Woolridge Road Extended project (Coalfield Road to Route 60). The developer of the Grove has requested the County to include turn lanes to serve future development in the construction of the Woolridge Road project. The developer has also asked the County to allow sewer line crossings to be installed, at his cost, in Woolridge Road. The cost to construct the turn lanes is $107,935. The cost to inspect the sewer line construction is $1,325. The developer will provide the County with a surety to cover the cost of the mm lanes and inspection. Increasing the cost of the project for these improvements requires a change order. Recommendation: Staff recommends the Board approve: 1) a $109,260 change order to the Woolridge Road Extended project for the construction of turn lanes and inspection of sewer line installation; and 2) appropriate $109,260 in anticipated developer contributions. Preparer: ~/~CU___....~ -f l~.J~ McCr'~cken -- Agen 376 Attachments: Yes Title: --] No Director of Transportation 076 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meetine Date: Februarv 10. 1999 Number Bud.clet and Manaqement Comments' The developer of the Grove has requested that the Woolridge Road Extended project include turn lanes to serve future development and has agreed to fully fund the cost of this change. Therefore, staff is requesting approval of a change order for the Woolridge Road Extended project and appropriation of developer contributions in the amount of $109,260. Preparer: ~~..P(~' ~--'~'bi'L~¢~l Title: Director, Bud.qet & Mana,qement Rebecca T. Dickson WOOLRIDGE ROAD EXTENDED N E S 07~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: February 10, 1999 Item Number: 8.]~.18. Subject: . Resolution Supporting Governor Gilmore's Landfill Proposals County Administrator's Comments: v County Administrator: ~ Board Action Requested: Adoption of attached resolution. Summary of Information: The attached resolution supports legislation endorsed by Governor Gilmore relating to landfills in the State. Preparer: Attachments: Ycs No ~Title: Assistant County Administrator RESOLUTION SUPPORTING GOVERNOR GILMORE'S LANDFILL PROPOSAL WHEREAS, Virginia landfills took in 1.7 million tons of out-of-state trash in 1995, three million tons in 1997, and will import four million tons this year; and WHEREAS, the expansion of Virginia landfills raises environmental concerns and affects the quality of life of County citizens to increased traffic congestion on County roads and waterways; and WHEREAS, the Governor of this Commonwealth has endorsed legislation offered by Delegate Kirk Cox and Senator Bill Bolling which slow the growth of Virginia landfills by imposing caps on the total amount of trash which may be received on a daily basis; and WHEREAS, the legislation includes fees based on the volume of trash generated which will be used to fund the clean-up of closed landfills and support local recycling efforts; and WHEREAS, the legislation includes provisions excluding local governments from payment of volume based fees; NOW, THEREFORE BE IT RESOLVED, that the Board of Supervisors of the County of Chesterfield supports the legislation endorsed by the Governor as a comprehensive plan to manage the growth of Virginia landfills. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page ~ of ~ Meetin~ Date: February 10, 1999 Item Number: 10 .A. Report On: Developer Water and Sewer Contracts Backuround: The Board of Supervisors has authorized the County Administrator to execute water and/or sewer contracts between the County and the Developer where there are no County funds involved. The report is submitted to the Board members as information. Summary_ of Information: The following water and sewer contracts were executed by the County Administrator: Contract Number: Project Name: Developer: Contractor: Contract Amount: District: 95-0001 Hollymeade, Section A and B Hollymeade, Inc. Bookman Construction Company Water Improvements - Wastewater Improvements - Dale $56,670.00 $115,811.00 County Administrator: Attachments: Prepared By: Yes No # 079 Agenda Item February 10, 1999 Page 2 Contract Number: Project Name: Developer: Contractor: Contract Amount: District: 96-0132 Victory Tabernacle Church of God Victory Tabernacle Church of God Browning Construction Company Water Improvements - Wastewater Improvements - Clover Hill $18,140.00 Private o Contract Number: Project Name: Developer: Contractor: Contract Amount: District: 98-0112 Jessup Farms, Section C (Remainder of) Jessup Farms L.C. Excalibur Construction Corporation Water Improvements - Wastewater Improvements - Dale $40,925.00 $38,312.00 OSO CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: February 10, 1999 Item Number: 10.B. Su~ect: Status of General Fund Balance, District Road and Street Light Reserve for Future Capital Funds, and Lease Purchases Projects, County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: Prepare~z~."~ L~he ~. I~n~se~'/''~--~' Attachments: Yes ~ No Title: County Administrator BOARD MEETING DATE 07/01/98 10/28/98 10/28/98 10/28/98 10/28/98 11/12/98 CHESTERFIELD COUNTY GENERAL FUND BALANCE February 4, 1999 DESCRIPTION FY99 Actual Beginning Fund Balance Designation of FY98 expenditure savings to address County Unified Pay Plan in future years Reappropriation of FY98 expenditure savings to the Fire Department for use in FY99 Designate net school FY98 expenditure savings for school uses Reappropriation of FY98 County expenditure savings for Unified Pay Plan in FY99 AMOUNT (1,885,893) (141,300) (2,092,918) (700,000) BALANCE $33,760,968 $31,875,075 $31,733,775 $29,640,857 $28,940,857 Board Meeting Date CHESTERFIELD COUNTY RESERVE FOR FUTURE CAPITAL PROJECTS TRADITIONALLY FUNDED BY DEBT February 4, 1999 Description FOR FISCAL YEAR '99 BEGINNING JULY 1, 1998 Amount Balance 4/8/98 4/8/98 6/24/98 7/29/98 8/20/98 10/14/98 10/28/98 11/12/98 11/24/98 11/24/98 12/16/98 FY99 Budgeted Addition FY99 Capital Projects Transfer for Clover Hill Sports Complex, Phase II acceleration of soccer fields, baseball fields, and parking File tracking system in Clerk of Circuit Court's office Designation for potential reduction in grant funds for the Henricus Land purchase Transfer for construction of Phase II of Public Safety Training Center at Enon Transfer funds for County match of DCJS grant for Criminal History Record System Improvement to provide video arraignment capabilities. (contingent upon grant approval) Transtbr funds to the Chesterfield Historical Society for museum improvements for the County's 250th anniversary Transfer funds to County Capital P,'c,jects to fund construction of soccer field lighting at Manchester Middle School Transfer funds to cover costs of security system for Information Systems Technology. Designation for FY2000 road projects local match: 8,150,000 (5,918,800) (460,000) (50,000) (230,000) (70,oo0) (74,977) (38,000) (50,000) (liS,000) 8,411,790 2,492,990 2,032,990 1,982,990 1,752,990 1,682,990 1,608,013 1,570,013 1,520,013 1,405,013 053 Board Meeting Date 1/27/99 "" CHESTERFIELD t.,OU~.ll Y RESERVE FOR FUTURE CAPITAL PROJECTS TRADITIONALLY FUNDED BY DEBT February 4, 1999 Description Walton Park Sidewalk Point of Rocks Road Bike Trail, Phase I Centre Street Streetlight Cogbill Road Sidewalk Salem i-;hutch Road Sidewalk Designation for potential expenses related to the Year 2000 project Amount (52,800) (48,000) (8,ooo) (26,000) (15,200) 05o, ooo) Balance 1,255,013 1,105,013 O84 Prepared by Accounting Department January 31, 1999 SCHEDULE OF CAPITALIZED LEASE PURCHASES Date Original Began Description Amount 12/88 * 12/93 09/96 APPROVED AND EXECUTED Airport State Police Hangar Additions $128,800 County Warehouse 331,200 Total 460,000 Real Property Lease/ Purchase School Technical Center Printing Press Date Ends 12/00 Outstanding Balance 01/31/99 $ 29,745 76,486 106,231 17,510,000 12~1 6,990,000 80,649 11/99 18,572 TOT~PRO~D AND E~C~ED $18,050,649 $7.114.80~3 PENDING EXECUTION Building Construction, Expansion and Renovation - Certificates of Participation - $26.8 million Approved August 27, 1997 * Second Refunding of Certificates of Participation, Series 1985 086 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: February 10, 1999 Item Number: 10. C. SubJect: EXECUTIVE SESSION County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: Executive Session pursuant to § 2.1-344A.7, Code of Virginia, 1950, as amended, to discuss pending litigation styled as Bates v. County of Chesterfield; et al. Preparer: ~ ~ Title: County Attorney Steven L. Micas 0505:43737.1 Attachments: [] Yes · No I I Meeting Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA February 10, 1999 Item Number: Page 1 of 1 14 .A. Subject: Resolution Recognizing Mr. Harry E. Colestock, III for His Service as Member and Chairman of the Chesterfield Community Services Board County Administrator's Comments: County Administrator: Board Action Requested: That the Board adopt the attached Resolution of Recognition. Summary of Information: (See Attached) Preparer: Title: Burr H. Lowe, Ph.D. Attachments: Yes / No I~ Executive Director, Community Services Board 0S7 WHEREAS, Mr. Harry E. Colestock, III, representing the Clover Hill Magisterial District has served as a valued and dedicated member of the Chesterfield Community Services Board since his appointment by the Chesterfield Board of Supervisors effective January 1, 1993; and WHEREAS, Mr. Colestock has served as a CSB Board member for six years, twice serving with distinction as Chairman of the CSB; and WHEREAS, Mr. Colestock is recognized as an articulate spokesman and advocate for mental health, mental retardation and substance abuse services, locally and statewide, having been appointed by the Governor to serve as a member of the State Child Fatality Review Team and serving as a member of the State Continuum of Care Study Group; and WHEREAS, the Board recognizes the thoughtful guidance and commitment demonstrated by Mr. Colestock during his terms as a member of the Community Services Board. NOW, THEREFORE BE IT RESOLVED that the Board of Supervisors hereby expresses its sincere gratitude and appreciation to Mr. Harry E. Colestock, III for his significant contributions in the provision of quality mental health, mental retardation and substance abuse services to the citizens of Chesterfield County. AND, BE IT FURTHER RESOLVED that a copy of this Resolution be presented to Mr. Colestock and be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: February 10, 1999 Item Number:14. B Su~ect: Resolution Recognizing February 7-13, Hospitalized Veterans Week" 1999 as "National Salute to County Administrator's Comments: County Administrator: Board Action Requested- Adoption of attached resolution. Summary of Information: Mr. Daniel requested that the attached resolution be adopted in recognition of "National Salute to Hospitalized Veterans Week". Preparer: Janice B. Blakley Title: Deputy Clerk to the Board Attachments: Ycs No Resolution Recognizing February 7-13 as "National Salute to Hospitalized Veterans Week" WHEREAS, across America, many thousands of our nation's military veterans are hospitalized; and WHEREAS, each year, the Department of Veterans Affairs takes time out to pay tribute and express appreciation to these men and women; and WHEREAS, February 7-13 has been designated as, "National Salute to Hospitalized Veterans Week"; and WHEREAS, locally, the Richmond branch of the Department of Veterans Affairs and the McGuire Veterans Affairs Medical Center are at the forefront of efforts to remember these veterans; and WHEREAS, each of us owes a sincere debt of gratitude to those who have served honorably to keep our nation free; and WHEREAS, Chesterfield County prides itself on the service of its citizens in our nation's armed forces; NOW, THEREFORE, BE IT RESOLVED, that the Chesterfield Board of Supervisors recognizes February 7-13 as "National Salute to Hospitalized Veterans Week," and thanks all hospitalized veterans for their selfless and honorable service to our nation. 090 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page Date: February. 10, 1999 Item Number: 14.C. Subject: Resolution Recognizing Matthew Gerard Farrior County_ Administrator's Comments: County Administrator: Board Action Requested: Adoption of attached Resolution Ms. Humphrey requested that the attached Resolution be adopted. In recognition of Mr. Farrior's achievements as a standout football player representing High .school, and being named to the Parade All-America Team. Preparer: Donald J. Kappel ~'/~ Title: Director, Public Affairs Attachments: Yes ~-~ No Resolution Recognizing Matthew Gerard Farrior Parade Magazine All-America Team WHEREAS, Matthew Gerard Farrior, a senior at Matoaca High School, has been a standout football player; and WHEREAS, as a running back, Farrior rushed for 1,871 yards and 25 touchdowns; and WHEREAS, defensively he was credited with 86 initial tackles, including 12 sacks and 23 additional tackles for losses; and WHEREAS, Farrior made many big plays that turned into points despite the fact that most players on the opposing team ran away from him on the field; and WHEREAS, Farrior helped lead the Matoaca Warriors to a winning season and the division finals; and WHEREAS, he was named to the All-District Southside Defensive Player of the Year, All- Region, Region Defensive Player of the Year, Coaches All-State Team, AA Defensive Player of the Year, AP All-State Team, AP Player of the Year, All-Metro and Metro Co-Player of the Year; and WHEREAS, Farrior is one of nine linebackers named to the prestigious Parade Magazine All- America Team; NOW, THEREFORE, BE IT RESOLVED, that the Chesterfield Board of Supervisors recognizes Matthew Gerard Farrior on being named to the Parade All-America Team, expresses its appreciation for his outstanding representation of Matoaca High School and Chesterfield County, and wishes him continued success in his educational and athletic endeavors. AND, BE IT FURTHER RESOLVED, that a copy of this resolution be presented to Mr. Farrior and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. 09Z CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: February 10, 1999 Item Number: Su~ect: Recognizing Joshua James Barnes, Troop 806, sponsored by Woodlake United Methodist Church; Daniel Scott Spivey and Paul Wayne Butler, both with Troop 855, sponsored by The Church of Jesus Christ of Latter-Day Saints; Kyle Kenneth Odom and Michael Wilson Knight, both with Troop 897, sponsored by Mount Pisgah United Methodist Church; and Ralph James Corrin, III, Troop 891, sponsored by Bon Air United Methodist Church Upon Attaining Rank of Eagle Scout County Administrator's Commen~: County Administrator: Board Action Requested: Adoption of attached resolutions. Summary of Information: Staff has received requests for the Board to adopt resolutions recognizing Mr. Barnes, Troop 806; Mr. Spivey and Mr. Butler, both of Troop 855; and Mr. Odom and Mr. Knight, both of Troop 897; and Mr. Corrin, Troop 891 upon attaining rank of Eagle Scout. Ail will be present at the meeting, accompanied by members of their family, to accept the resolutions. Midlothian District Kyle Odom Parents: Angela & Kenneth Clover Hill District Joshua Barnes Parents: Richard & Charlotte Michael Knight Parents: Bill & Beirdre R. J. Corrin Parents: Ralph & Catherine Preparer: ~ Janice B, Blakley Dale District Daniel Spivey Parents: Ken & Debbie Paul Butler Parents: Darrell & Katherine Title: Deputy Clerk to the Board Attachments: Ycs -~No 093 RECOGNIZING MR. JOSHUA JAMES BARNES UPON HIS ATTAINING RANK OF EAGLE SCOUT WHEREAS, the Boy Scouts of America was incorporated by Mr. William D. Boyce on February 8, 1910; and WHEREAS, the Boy Scouts of America was founded to promote citizenship training, personal development, and fitness of individuals; and WHEREAS, after earning at least twenty-one merit badges in a wide variety of fields, serving in a leadership position in a troop, carrying out a service project beneficial to his community, being active in the troop, demonstrating Scout spirit, and living up to the Scout Oath and Law; and WHEREAS, Mr. Joshua James Barnes, Troop 806, sponsored by Woodlake United Methodist Church, has accomplished those high standards of commitment and has reached the long-sought goal of Eagle Scout which is received by less than two percent of those individuals entering the Scouting movement; and WHEREAS, growing through his experiences in Scouting, learning the lessons of responsible citizenship, and priding himself on the great accomplishments of his Country, Joshua is indeed a member of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors hereby extends its congratulations to Mr. Joshua James Barnes and acknowledges the good fortune of the County to have such an outstanding young man as one of its citizens. 094 RECOGNIZING MR. DANIEL SCOTT SPIVEY UPON HIS ATTAINING RANK OF EAGLE SCOUT WHEREAS, the Boy Scouts 'of America was incorporated by Mr. William D. Boyce on February 8, 1910; and WHEREAS, the Boy Scouts of America was founded to promote citizenship training, personal development, and fitness of individuals; and WHEREAS, after earning at least twenty-one merit badges in a wide variety of fields, serving in a leadership position in a troop, carrying out a service project beneficial to his community, being active in the troop, demonstrating Scout spirit, and living up to the Scout Oath and Law; and WHEREAS, Mr. Daniel Scott Spivey, Troop 855, sponsored by The Church of Jesus Christ of Latter-Day Saints, has accomplished those high standards of commitment and has reached the long-sought goal of Eagle Scout which is received by less than two percent of those individuals entering the Scouting movement; and WHEREAS, growing through his experiences in Scouting, learning the lessons of responsible citizenship, and priding himself on the great accomplishments of his Country, Daniel is indeed a member of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors hereby extends its congratulations to Mr. Daniel Scott Spivey and acknowledges the good fortune of the County to have such an outstanding young man as one of its citizens. 095 RECOGNIZING MR. PAUL WAYNE BUTLER UPON HIS ATTAINING RANK OF EAGLE SCOUT WHEREAS, the Boy Scouts of America was incorporated by Mr. William D. Boyce on February 8, 1910; and WHEREAS, the Boy Scouts of America was citizenship training, personal development, individuals; and founded to promote and fitness of WHEREAS, after earning at least twenty-one merit badges in a wide variety of fields, serving in a leadership position in a troop, carrying out a service project beneficial to his community, being active in the troop, demonstrating Scout spirit, and living up to the Scout Oath and Law; and WHEREAS, Mr. Paul Wayne Butler, Troop 855, sponsored by The Church of Jesus Christ of Latter-Day Saints, has accomplished those high standards of commitment and has reached the long-sought goal of Eagle Scout which is received by less than two percent of those individuals entering the Scouting movement; and WHEREAS, growing through his experiences in Scouting, learning the lessons of responsible citizenship, and priding himself on the great accomplishments of his Country, Paul is indeed a member of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors hereby extends its congratulations to Mr. Paul Wayne Butler and acknowledges the good fortune of the County to have such an outstanding young man as one of its citizens. 096 RECOGNIZING MR. KYLE KENNETH ODOM UPON HIS ATTAINING RANK OF EAGLE SCOUT WHEREAS, the Boy Scouts of America was incorporated by Mr. William D. Boyce on February 8, 1910; and WHEREAS, the Boy Scouts of America was founded to promote citizenship training, personal development, and fitness of individuals; and WHEREAS, after earning at least twenty-one merit badges in a wide variety of fields, serving in a leadership position in a troop, carrying out a service project beneficial to his community, being active in the troop, demonstrating Scout spirit, and living up to the Scout Oath and Law; and WHEREAS, Mr. Kyle Kenneth Odom, Troop 897, sponsored by Mount Pisgah United Methodist Church, has accomplished those high standards of commitment and has reached the long-sought goal of Eagle Scout which is received by less than two percent of those individuals entering the Scouting movement; and WHEREAS, growing through his experiences in Scouting, learning the lessons of responsible citizenship, and priding himself on the great accomplishments of his Country, Kyle is indeed a member of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors hereby extends its congratulations to Mr. Kyle Kenneth Odom and acknowledges the good fortune of the County to have such an outstanding young man as one of its citizens. 097 RECOGNIZING MR. MICHAEL WILSON KNIGHT UPON HIS ATTAINING RANK OF EAGLE SCOUT WHEREAS, the Boy Scouts of America was incorporated by Mr. William D. Boyce on February 8, 1910; and WHEREAS, the Boy Scouts of America was founded to promote citizenship training, personal development, and fitness of individuals; and WHEREAS, after earning at least twenty-one merit badges in a wide variety of fields, serving in a leadership position in a troop, carrying out a service project beneficial to his community, being active in the troop, demonstrating Scout spirit, and living up to the Scout Oath and Law; and WHEREAS, Mr. Michael Wilson Knight, Troop 897, sponsored by Mount Pisgah United Methodist Church, has accomplished those high standards of commitment and has reached the long-sought goal of Eagle Scout which is received by less than two percent of those individuals entering the Scouting movement; and WHEREAS, growing through his experiences in Scouting, learning the lessons of responsible citizenship, and priding himself on the great accomplishments of his Country, Michael is indeed a member of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors hereby extends its congratulations to Mr. Michael Wilson Knight and acknowledges the good fortune of the County to have such an outstanding young man as one of its citizens. 09S RECOGNIZING MR. RALPH JAMES CORRIN, III UPON HIS ATTAINING RANK OF EAGLE SCOUT WHEREAS, the Boy Scouts of America was incorporated by Mr. William D. Boyce on February 8, 1910; and WHEREAS, the Boy Scouts of America was founded to promote citizenship training, personal development, and fitness of individuals; and WHEREAS, after earning at least twenty-one merit badges in a wide variety of fields, serving in a leadership position in a troop, carrying out a service project beneficial to his community, being active in the troop, demonstrating Scout spirit, and living up to the Scout Oath and Law; and WHEREAS, Mr. Ralph James Corrin, III, Troop 891, sponsored by Bon Air United Methodist Church, has accomplished those high standards of commitment and has reached the long-sought goal of Eagle Scout which is received by less than two percent of those individuals entering the Scouting movement; and WHEREAS, growing through his experiences in Scouting, learning the lessons of responsible citizenship, and priding himself on the great accomplishments of his Country, R. J. is indeed a member of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors hereby extends its congratulations to Mr. Ralph James Corrin, III and acknowledges the good fortune of the County to have such an outstanding young man as one of its citizens. 099 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: Februar' 1999 Item Number: 14. E. Subiect: Advertisement of Tax Rates for FY2000 Biennial Financial Plan County Administrator's Comments: County Administrator: Board Action Requested: Authorization of Advertisement of Tax Rates and Authorization to Set Public Hearing for March 24, 1999. Summary of Information: A public hearing will be scheduled for March 24, 1999 on tax rates. The legal advertisement (take notice) to hold the public hearing on tax levies must appear in the newspaper on March 10 and 17, 1999. The advertisement advising citizens of the ~effective real estate tax rate increase (i.e. the increase resulting from assessment increases on existing property) as compared to the current real estate tax rate must appear in the newspaper on March 17, 1999. The Board must set a rate of assessment of each classification for the 1999 tax year. This leaves the Board flexibility to adopt any rate up to the advertised rate. Preparer: ~--] Yes Title: Director of Budget & Management Attachments: No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meeting Date: February 10, 1999 Item Number: Summary of Information (cont.): The proposed tax rates are: Real Estate Personal Property Personal Property Tax for members of volunteer Rescue squads, volunteer fire departments, Volunteer police chaplains, and auxiliary police Personal Property Tax for Wild or Exotic Animals Personal Property Tax for Motor Vehicles that use ~clean and special fuels" Personal Property Tax for Motor Vehicles, Trailers, And Semi-Trailers with a gross weight of 10,000 Lbs. Or more Machinery and Tools Airplanes $1.08 $3.60 $0.96 $0.01 $3.24 $0.96 $1.00 $0.50 The Code of Virginia requires that the hearings on the budget and on tax rates be held at different times but can be held on the same day. Therefore, the public hearing for the tax rates is planned to be advertised for 7:15 p.m. on March 24, 1999. On February 24, 1999 the Board will be asked to authorize the advertisement of the Proposed FY2000 Biennial Financial Plan, the Proposed FY2000 - FY2004 Capital Improvement Program, the Proposed FY2000 Community Development Block Grant Program, and other ordinance changes. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: February 10, 1999 Item Number: 15.A. Subject: PUBLIC HEARING: Ordinance to Vacate a Portion of Lavelle Road Within Jessup Place Subdivision County_ Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors adopt an ordinance to vacate a portion of Lavelle Road within Jessup Place Subdivision, as shown on the attached plat. Summary_ of Information: Dural Development, Inc. has submitted an application requesting the vacation of a portion of Lavelle Road within Jessup Place Subdivision. This request has been reviewed by staff and approval is recommended. District: Dale J6hn W. Harmon Attacl%~ents: Yes No Title: Riqht of Way Manager 10o ,--- VICINITY SKETCH ~'~ Richm~. FAEk~:S ~ ~ew C.,,'~enanT 101 ~ /./, "7'7/, 0//. oo \ X JOe- 4- ~" //. '7'70. "7/~. 5~ ,d X~O 7~ I~ Date: //. e4.~ Scale: /:'= ~o' Job No.: ~'-s?4- · PLANNERS · ARCHITECTS · ENGINEERS · SURVEYORS · 501 Branchway Road · Suite 100 ° Richmond, Virginia 23236 · (804) 794-0571 · Fax (804) 794-2635 11038 Lakeridge Parkway · Suite 1 · Ashland, Virginia 23005 · (804) 550-2888 · Fax (804) 550-2057 REFLECTING TOMORROW P. O. Box 85333 An Affiliate of M6dia General Richmond, Virginia 23293-0001 (804) 649-6000 Advertising Affidavit (This is not a bill, please pay from invoice) CHESTERFILD CO RIGHT WAY RIGHT OF WAY DEPT Account Num.1 220686 Date 02/03/99 CHESTERFIELD, VA. 23832 02/03/99 121 TAKE NOTICE: THAT ON FEBRUARY 10, 1999, 1 x 23 212.06' TAKE NOTICE: That on February 10, t999, at 7:00 p,m. or as soon thereafter as may be heard, the Board of Supervi. sors of Chesterfield County at its regular meeting place in the Board Room of Chasterlieid County, Vir- ginia, will consider the following,, ordinance for adoption: AN ORDINANCE to vacate a tion of LaVeile Road within Jessup Place SubdNision, and shown on.I a plat by BALZER AND ASSOCI- ATES INC. dated NOVEMBER 24, 1998. The complete'text of the proposed ordinance is on file in the office of the Right of Way Manager in Chas* terfield County, Virginia, and may be examined by all mterasteb par- ties between the hours of 8:30 a.m. and 5:00 p.m., Monday through Frid~: HERE Richmond Newspapers, Inc. Publisher of THE RICHMOND TIMES-DISPATCH This is to certify that the attached MEETINGS - COMING EVENTS was published by Richmond Newspapers, Inc., in the City of Richmond, State of Virginia, on the following dates: 01/27/99 02/03/99 The first insertion being given .... Sworn to and subscribed before me this ,-~ Stat; ~inia Notary Public City of Richmond My Commission expires 03/31/01 01/27/99 SupervisoP'J THIS IS NOT A BILL, PLEASE PAY FROM INVOICE. THANK D CHESTEF4 .~r-' '-' .'":EG 0 8 I999 UTiLiTiES DEb 'L CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: February 10, 1999 Item Number: 15.. ~,. Subject: PUBLIC HEARING: Ordinance to Vacate a Portion of a 50' Right of Way Known as Fonda Street (Formerly Madison Street) Within Rayon Park Subdivision County_ Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors adopt an ordinance to vacate a portion of a 50' right of way known as Fonda Street (formerly Madison Street) between Lot 23, Block 17 and Lot 46, Block 16, within Rayon Park Subdivision, shown on the attached map. Summary. of Information: Bellwood Pentecostal Holiness Church has submitted an application requesting the vacation of a portion of a 50' right of way known as Fonda Street (formerly Madison Street) between Lot 23, Block 17 and Lot 46, Block 16, within Rayon Park Subdivision. This request has been reviewed by staff and approval is recommended. District: Bermuda Preparer: ~,-~ John W. Harmon Attachments: YesI INo Title: Riqht of Way Manaqer 103 VICINITY SKETCH o RO P STATES, EFENSE 104 · ¢.a y Date:/' o0- ~ ~ Scale:/": ~::)' Job No.: ~'0o~0 .J · PLANNERS · ARCHITECTS · ENGINEERS · SURVEYORS · 501 Branchway Road · Suite 100 · Richmond, Virginia 23236 · 794-0571 · Fax 794-2635 11038 Lakedclge Parkway, Suite 1 · Ashland, Virginia 23005 · (804) 550-2888 · Fax (804) 550-2057 REFLE )RROW P. O. Box 85333 An Affiliate of Media General Richmond, Virginia 23293-0001 (804) 649-6000 Advertising Affidavit (This is not a bill, please pay from invoice) CHESTERFILD CO RIGHT WAY RIGHT OF WAY DEPT Account Num] 220686 Date ] 02/03/99 CHESTERFIELD, VA. 23832 02/03/99 121 TAKE NOTICE: TPIAT ON FEBRUARY 10, 1999, 1 x 28 258.16'/ TAKE NOTICE: That on Februa~' 10, 1999, at 7:00 p.m. or as soon thereafter as ma~ be heard, the Board of Superw- sots of Chesterfield County at its regular meeting place in the Board Room of Chesterfield County Vir- g n a, will consider the following ordinance for adoption: AN ORDINANCE to Vacate a 50' Right of Way, known as Fonda Street, (formerly Madison Street, within Rayon Park SubciMs on, as shown on a plat by W.W. LaPrade & Bros,, dated July 5, 1928, recorded September 7, 1928, in the Clerk's Office, Circuit Court, ChasterIield County, Virginia, in Deed Book 4, at Pages 150 & 151. The complete text o] the proposed ordinance ~ conveyar~ce is on ~e in the office of the Right of Way Manager in Chesterfieid County, Virginia, and may be examined by ali interested partie~ i between the hours of 8:~0.~'1 and 5:00 ~o~-~-' HERE Richmond Newspapers, Inc. Publisher of THE RICHMOND TIMES-DISPATCH This is to certify that the attached MEETINGS - COMING was published by Richmond Newspapers, Inc., in the City of Richmond, State of Virginia, on the following dates: 01/27/99 02/03/99 EVENTS The first insertion being given .... Sworn to and subscribed before me this M,. - ~ ~', ~ ~ Notary Pubhc State ot vi~inia City of Richmond My Commission expires 03/31/01 01/27/99 THIS IS NOT A BILL, PLEASE PAY FROM INVOICE. THANK 61 J VED C, ,~- .... F,~,~_: r 0 8 1999 U, I,..ITIES DEP-i. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: January 27, 1999 Item Number: 15.c. Subject: PUBLIC HEARING: Quitclaim of a 20' Right of Way Adjacent to the West Line of Jefferson Davis Highway, to Affordable Residences in Chesterfield II, Inc. County_ Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors authorize the Chairman of the Board of Supervisors and the County Administrator to execute a quitclaim deed to convey a 20' right of way adjacent to the west right of way line of Jefferson Davis Highway, to Affordable Residences in Chesterfield II, Inc. Summary_ of Information: Timmons has requested the quitclaim of a 2Q' right of way adjacent to the west right of way line of Jefferson Davis Highway as shown on the attached plat. Staff has reviewed the request and recommends approval. District: Bermuda Attach_merits: Yes ~No Title: Right of Way Manager 106 107 AFFORDABLE RESIDENCES IN CHESTERFIELD II, INC GPIN: 7896788292 0.B,$055. PG. 665 16' SEFE'£ AND WA TER EASEMENT D.B. 765, PG. $92 ii II I1 II II HENDERSON' ~. I L__] 16' SEP,'ER AND \\ WATER EASEl, lENT ~ ~ O0 D.B. 778, PG. 425 iI _ AFFORDABLE RESIDENCES ~ IN CHESTERFIELD /I. /NC. ~ GPIN: 7896788292 t~ AFFORDABLE RESIDENCES IN CHESTERFIELD II, INC. GPIN: 2'906799750 D.B. JI84, PG. ,339 7.300 JEFFERSON DA VIS HIGHP/A Y PG. 665 $12 AGREE N I2754'4,1" Y/ III,&77'----- JEFFERSON DA VIE HIQItWAY ~ N: JBSO229. J5 / E' U791020.57 / AND 301 0.512 PLAT SHOWING ACRES OF RIGHT OF WAY DAVIS HIGHWAY S.R. I AND 301) TO BE VACATED BERMUDA DISTRICT ,.. CHESTERFIELD COUNTY, VIRGINIA PREVIOUS JOB NO.. 'IMM O I T$ [ ENGINEERS "ARCHfTECTS * SURVEYORS PRINCE GEORGE OFF'lC,,[ 441! CROSSINGS BLVD. ~ PRINCE GEORGE, V1RGINIA 23875L'1455 TELEPHONE: (804) 458-8685--r^x: (8o4') 751-o798 OA TE: 1I-I0-98 SCALE." 1%,200' QRAWN BY: AWS CHECKED BY.. i~IN CALC. CHK.:. ' .'. JOB NO.: 64I~2 : ' 10S TAKE NOTICE: That on February 10, 1999, at 7:00 p.m. or as soon thereafter as may be heard, the Board of Supervisors of Chesterfield County at its regular meeting place in the Board Room of Chesterfield County, Virginia, will consider the conveyance of a 0.512 ~/cre parcel of land along Jefferson Davis Highway, as shown on a plat by Timmons, dated November 10, 1998. The complete text of the proposed conveyance is on file in the office of the Right of Way Manager in Chesterfield County, Virginia, and may be examined by all interested parties between the hours of 8:30 a.m. and 5:00 p.m., Monday through Friday. 1:\C5 AkWl~TAICEOeff~rson Davis Hwy Alcolt. WpS/ff/ll CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: February 10, 1999 Item Number: 15. D. Subject: Public Hearing to Consider an Amendment to § 13-52 of the Code of Chesterfield County to Increase the Grace Period from 30 to 90 Days for Acquiring County Decals and Paying County License Tax for New Vehicles in the County County_ Administrator's Comments: County Administrator: Board Action Requested: Adopt the proposed amendment to § 13-52. Summary_ of Information: The Commissioner of Revenue, Treasurer, and License Inspector have requested the Board to consider amending § 13-52 of the County Code to increase the grace period from 30 to 90 days that purchasers of new vehicles and new residents to the County are allowed before they must display a County decal and pay the license tax on their motor vehicles. The existing processes in the offices of the Commissioner of Revenue, the Treasurer and License Inspector for registering newly purchased or sitused vehicles, billing the related tax, and issuing the County license decal is approximately 90 days. The ordinance change will, therefore, synchronize the County Code requirements with the time frame the County needs to process new vehicles in the County. The result will be a more evenly distributed workload, reduced walk-in traffic, and other operational efficiencies. Staff recommends adopting the proposed amendment. Preparer: ~'"'~ ~"Lo~O Title: County Attorney Steven L. Micas 0607:43692.1 Attachments: / Yes []No '1# / J AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING SECTION 13-52 RELATING TO MOTOR VEHICLES AND TRAFFIC BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Section 13-52 of the Code of the Coun.ty of Chesterfield, 1997, as amended, are amended and reenacted to read as follows: Sec. 13-52. Grace periods. (a) Purchasers of new or used motor vehicles are allowed a ?~0 90-day grace period, beginning with the date of purchase, during which to acquire the proper county decal and pay the license tax imposed under this article. (b) New residents of the county are allowed a ¢0 90-day grace period, beginning with the date of residence in the county, during which to acquire the proper county decal and pay the license tax imposed by this article. (2) That this ordinance shall become effective immediately upon adoption. 0607:42985.1 110 P. O. Box 85333 An ~,ffiliate of Media General Richmond, Virginia 23293-0001 " (804) 649-6000 Advertising Affidavit (This is not a bill, please pay from invoice) CHESTERFIELD CO.BO.SUPV ATTN FAITH DAVIS BOARD OF SUPERVISORS P O BOX 40 CHESTERFIELD VA 23832 AccoUnt Numl 220806 02/05/99 02/05/99 121 TAKE NOTICE TAKE NOTICE THAT THE BOARD 0 1 x 25 230.50 TAKE NOT~CE ~t~ ~ ~r~ 10, ~,~ Mmti~ R~ at ~ C~ed~d ~ a ~ ~ri~ to ' Ordi~ to ~ t~ ~ l~ ~ v~. ~ of t~ ~ text ~ t~ ~di~ · ~ ~ in t~ Clerk to ~rd of ~- ~. I~ ~ i~t~ m ~r~, ease ~ntact Mr. Richard die, Tm~rer, at 7~-1~1, ~ ~ ~ ~ 8:~ a.m. to 5:~ p.m.~ ~W thr~ Frid~ HERE Richmond Newspapers, Inc. Publisher of THE RICHMOND TIMES-DISPATCH This is to certify that the attached MEETINGS - COMING was published by Richmond Newspapers, Inc., in the City of Richmond, State of Virginia, on the following dates: 01/29/99 02/05/99 EVENTS The first insertion being given .... Sworn to and subscribed before St~t~ o~Vir 'gila Notary Public City of Richmond My Commission expires 03/31/01 01/29/99 Supervisor~J THIS IS NOT A BILL, PLEASE PAY FROM INVOICE. THANK YOU CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: February 10, 1999 Item Number: 16. Su~ect: Adjournment and Notice of Supervisors of Next Scheduled Meeting of the Board County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: Motion of adjournment 24, 1999 at 3:00 p.m. and notice of next scheduled meeting on February ~/ Janice [~. Attachments: [----] Yes No Title: Deputy Clerk to the Board ':" 11: