09-21-2005 Packet
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: September 21, 2005
Item Number: 2.
Subiect:
County Administrator's Comments
County Administrator's Comments:
County Administrator:
~
Board Action ReQuested:
Summarvof Information:
The Honorable Harrison Moody, Chairman, Dinwiddie Board of Supervisors
would like to make a presentation to the Board of Supervisors.
Preparer:
Lisa Elko
Title: Clerk to the Board
Attachments:
DYes
.NO
# 000001.
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: September 21, 2005
Item Number: 5.A.
Subject:
Resolution Recognizing Master Deputy Thomas B. Gilmer, Sheriff's Department,
Upon His Retirement on October 1, 2005
County Administrator's Comments:
County Administrator:
~
'"
Board Action ReQuested:
Staff Requests the Board adopt the attached resolution.
Summarvof Information:
Staff requests the Board adopt the attached resolution recognizing Master
Deputy Thomas B. Gilmer for 25 years of service to the Chesterfield County
Sheriff's Office.
Preparer:
Clarence G. Williams. Jr.
Title: Sheriff
Attachments:
. Yes
DNO
#
000002
RECOGNIZING MASTER DEPUTY THOMAS B. GILMER UPON HIS RETIREMENT
WHEREAS, Master Deputy Thomas B. Gilmer began working for the
Chesterfield County Sheriff's Office on May 20, 1980, serving in the
jail dealing with inmates entrusted to the Sheriff's care; and
WHEREAS, from May 1982 to May 1984, Deputy Gilmer served as
Transportation Deputy for the Jail; and
WHEREAS, in December
Court Services Division
process papers; and
1985 Deputy Gilmer was transferred to the
and Civil Process Section serving civil
WHEREAS, in the year 2001 Deputy Gilmer received a Letter of
Commendation and Celebrating Success Award for being instrumental in
the Special Olympics and the Seniors In Touch Program; and
WHEREAS, in September 2001 Deputy Gilmer was reassigned to the
Court's division where he proved to be an invaluable asset to the
Court Services Division; and
WHEREAS, in September 2003 Deputy Gilmer was nominated Employee
of the Quarter for the Chesterfield County Sheriff's Office, because
of his desire to do a good job and his ability to perform at a high
level, always striving for excellence and going beyond the call of
duty; and
WHEREAS, Deputy Gilmer was promoted to Master Deputy in October
2004; and
WHEREAS, throughout his career, Deputy Gilmer has volunteered for
the Law Enforcement Torch Run, benefiting Virginia Special Olympics,
raising over $25,000 for the special athletes of Chesterfield County.
NOW, THEREFORE, BE IT RESOLVED, that the Chesterfield County
Board of Supervisors, this 21st day of September 2005, publicly
recognizes the outstanding contributions of Master Deputy Thomas B.
Gilmer, expresses the appreciation of all residents for his service to
Chesterfield County, extends appreciation for his dedicated service to
the county and congratulations upon his retirement, as well as best
wishes for a long and happy retirement.
AND, BE IT FURTHER RESOLVED, that a copy of this resolution be
presented to Deputy Gilmer and that this resolution be permanently
recorded among the papers of this Board of Supervisors of Chesterfield
CountYt Virginia.
000003
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: September 21, 2005
Item Number: 5.B.
Subject:
Resolution Recognizing Ms. Terry Minor for Her Service to the Chesterfield
County Parks and Recreation Advisory Commission and the County
County Administrator's Comments:
County Administrator:
~
Board Action ReQuested:
The Parks and Recreation Department has requested that the Board of
Supervisors commend and recognize Ms. Terry Minor for outstanding service to
Chesterfield County through representation on the Parks and Recreation
Advisory Commission.
Summarvof Information:
Ms. Terry Minor has served on the Parks and Recreation Advisory Commission
from January 2000 through June 2005. Ms. Minor served as Chairperson of the
Parks and Recreation Advisory Commission's Budget Committee and Master Plan
Committee. As of July 2005, she has retired from representation of the
Clover Hill District on the Commission. During the years that Ms. Minor
served, the Commission achieved many outstanding accomplishments including
plans for enlarged gymnasiums at new elementary schools, Volunteer Hall of
Fame recognitions I development of a Parks and Recreation Master Plan,
establishment of background checks for volunteers and many other
accomplishments as noted in the attached resolution.
Preparer: Michael S. Golden
Title: Director-Parks and Recreation
Attachments:
. Yes
DNO
# 000004
RECOGNIZING MS. TERRY MINOR FOR HER SERVICE TO
THE PARKS AND RECREATION ADVISORY COMMISSION AND THE COUNTY
WHEREAS 1 the Chesterfield County Parks and Recreation Advisory
Commission was established in 1993 by the Board of Supervisors for the
purpose of assessing the recreation needs of the county 1 advising the
Board of Supervisors and county staff 1 and making specific
recommendations on the most equitable use of facilities; and
WHEREAS 1 Ms. Terry Minor was appointed as a member of the
Commission representing the Clover Hill Magisterial District ln
January 2000, and since that time has served the citizens of
Chesterfield with distinction; and
WHEREAS, Ms. Minor served as Chairperson of the Budget Committee
and the Master Plan Committee and served continuously on the Athletics
Activities Committee, the Budget Committee and the Capital Projects
Commi t tee as she worked to resolve issues and bring forth policy
recommendations later adopted by the Commission; and
WHEREAS, the Commission provided guidance and direction on
development of a Parks and Recreation Master Plan and set standards
for capital improvements for new facilities; and
WHEREAS, the Commission set schedules for sports season dates and
recommended assignments of facilities to cosponsored leagues; and
WHEREAS 1 the Commission strongly supported the passage of the
2004 Bond Referendum and the resulting acquisition and development of
new parks and recreation facilities throughout the county; and
WHEREAS 1 the Commission
Recognition Program, with the
spring of 2004; and
developed a
first awards
Recreational Volunteers
ceremonies held in the
WHEREAS 1 Ms. Minor has contributed greatly to the Chesterfield
community through her own volunteerisml serving in the capacity of
President and Vice President of the A.M. Davis Athletic Association;
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board
of Supervisors 1 this 21st day of September 20051 publicly recognizes
and commends Ms. Terry Minor for her dedicated and outstanding service
to the Parks and Recreation Advisory Commission and to the citizens of
Chesterfield County.
000005
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: September 21, 2005
Item Number: s.c.
Subject:
Resolution Recognizing October 9 - 15, 2005, as "Fire Prevention Week"
County Administrator's Comments:
County Administrator:
J&C
Board Action ReQuested:
Staff requests the Board adopt the attached resolution.
Summary of Information:
Lieutenant Pete Hypes will be in attendance to receive the resolution
recognizing October 9 - 15, 2005, as Fire Prevention Week.
Preparer: Paul Mauqer
Title: Fire Chief
Attachments:
. Yes
DNO
#
000006
RECOGNIZING OCTOBER 9-151 20051
AS "FIRE PREVENTION WEEK II
WHEREAS I the County of Chesterfield is committed to ensuring the
safety and security of all those living in and visiting our county; and
WHEREAS, fire is a serious public safety concern both locally and
nationally I and homes are the locations where people are at greatest risk
from fire; and
WHEREAS I the National Fire Protection Association (NFPA) has
documented through its research a significant increase in home candle
firesl even as most other causes of home fires have steadily declined;
and
WHEREAS 1 Chesterfield Fire and Emergency Medical Services first
responders are dedicated to reducing the occurrence of home fires and
home fire injuries through prevention and protection education; and
WHEREAS I Chesterfield County residents are responsive to public
education measures and are able to take personal steps to increase their
safety from fire; and
WHEREAS I using proper care with candles will have a positive effect
on the home fire problem; and
WHEREAS, each candle fire that is prevented in Chesterfield County
is an opportunity to prevent painful injury and costly property damage;
and
WHEREAS I the 2005 Fire Prevention Week theme, "Use Candles with
Care: When You Go Out, Blow Out!" effectively serves to remind us all of
the simple actions we can take to stay safer from fire during Fire
Prevention Week and year-round.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of
Supervisors I this 21st day of September 20051 publicly recognizes the week
of October 9-151 20051 as "Fire Prevention Week" throughout this county I
and urges all people of Chesterfield County to heed the important safety
messages of Fire Prevention Week 2005, and to support the many public
safety activities and efforts of Chesterfield County/s Fire and Emergency
Medical Services.
000007
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: September 21, 2005
Item Number: 7.
Subject:
To Consider Amending County Code Section 15-196 Relating to Rates for Taxi
Services
County Administrator:
f~J 4~
c/#(
County Administrator's Comments:
Board Action ReQuested:
The Board is requested to adopt the attached ordinance. A public hearing was
held on July 27, 2005.
Summarvof Information:
The Central Region Taxicab Advisory Board ("CRTAB"), which is chaired by Mr.
BarberI met on June 91 2005 to review the existing model ordinances in effect
in Chesterfield, Henrico I Richmond and Hanover. After holding a public
hearing, CRTAB recommended that each locality amend the model ordinance to
raise taxicab rates by 10¢ from 30¢ every 1/5 mile to 40¢ every 1/5 mile.
CRTAB recommends the change to help the taxicab industry offset the rising
cost of fuel and insurance. The taxicab industry has not had a rate increase
since 1999.
Henrico, Richmond, and Hanover are holding public hearings to consider the
rate increase this month. Passage of the ordinance is anticipated in all
localities. Staff recommends approval of the amendment with an effective
date of October 1, the date by which the other jurisdictions will have acted.
Preparer:
Steven L. Micas
Title: County Attornev
Attachments:
. Yes
DNa
#
000008
ANORDmANCETOAMENDTHECODEOFTHECOUNTY
OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDmO
AND RE-ENACTmO SECTION 15-196 RELATmO TO RATES FOR TAXI SERVICES
BE IT ORDAINED by the Board of Supervisors of Chesterfield County:
(1) That Section 15-196 of the Code of the Countv of Chesterfield. 1997, as amended, is
amended and re-enacted to read as follows:
Sec. 15-195. Rates--Generally.
Except as otherwise provided in this article, it shall be unlawful for the owner or driver of any
taxicab to charge a rate above or below the rates established by the board of supervisors.
Sec. 15-196. Same--Enumerated; special discount for elderly passengers and disabled
passengers.
(a) Taxicab drivers shall charge passengers:
For the first one-fifth mile. . . $2.50
For each succeeding one-fifth mile. . . ~ 0.40
For each one minute of waiting time. . . 0.30
For each additional passenger over one (children six years of age or younger, when
accompanying a fare-paying passenger, shall not be deemed additional passengers) . .
.1.00
000
(2) That this ordinance shall become effective October 1,2005.
000009
0623:69183.1
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 2
Meeting Date: September 21,2005
Item Number: B.A.
Subject: Streetlight Installation Cost Approvals
County Administrator's Comments:
County Administrator:
eM
Board Action ReQuested:
This item requests Board approval of new streetlight installations in the
Bermuda and Matoaca Districts.
Summarvof Information:
Streetlight requests from individual citizens or civic groups are received in
the Department of Environmental Engineering. Staff requests cost quotations
from Dominion Virginia Power for each request received. When the quotations
are received, staff re-examines each request and presents them at the next
available regular meeting of the Board of Supervisors for consideration.
Staff provides the Board with an evaluation of each request based on the
following criteria:
1. Streetlights should be located at intersections;
CONTINUED NEXT PAGE
Preparer: Richard M. McElfish
Title: Director. Environmental EnQineerinQ
Attachments:
II Yes
ONe
#
000010
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 2 of 2
Summarvof Information: (Continued\
2. There should be a minimum average of 600 vehicles per day (VPD)
passing the requested location if it is an intersection, or 400 VPD
if the requested location is not an intersection;
3. Petitions are required and should include 75% of residents within
200 feet of the requested location and if at an intersectionl a
majority of those residents immediately adjacent to the
intersection.
Cost quotations from Dominion Virginia Power are valid for a period of 60
days. The Board, upon presentation of the cost quotation may approve I defer,
or deny the expenditure of funds from available District Improvement Funds
for the streetlight installation. If the expenditure is approved I staff
authorizes Dominion Virginia Power to install the streetlight. A denial of a
project will result in its cancellation and the District Improvement Fund
will be charged the design cost shown; staff will notify the requestor of the
denial. Projects cannot be deferred for more than 30 days due to quotation
expiration. Quotation expiration has the same effect as a denial.
BERMUDA DISTRICT:
. In the Amstel Bluff Subdivisionl at the intersection of Bluff Ridge
Drive and Bluff Ridge Court
Cost to install streetlight: $514.00
(Design Cost: $185.86)
Does not meet minimum criterion for vehicles per day
MATOACA DISTRICT:
. In the McCormick Woods subdivisionl Fox Maple Court, in the vicinity
of 21225
Cost to install streetlight: $970.35
(Design Cost: $185.86)
Does not meet minimum criterion for vehicles per day
For information regarding available balances in the District Improvement
Fund accounts I please reference the District Improvement Fund Report.
00001.1.
STREETLIGHT REQUEST
Bermuda District
Request Received: September 20, 2004
Estimate Requested: September 20, 2004
Estimate Received: August 17, 2005
Days Estimate Outstanding: 331
NAME OF REQUESTOR: Ms. Shari Wilbur
ADDRESS: Amstel Bluff Community Association
POBox 772
Chesterfield, VA 23832
REQUESTED LOCATION:
Intersection of Bluff Ridge Drive and Bluff Ridge Court
Cost to install streetlight: $514.00
POLICY CRITERIA:
Intersection:
Vehicles Per Day:
Petition:
Qualified
Not Qualified, less than 600 vehicles per day
Qualified
Requestor Comments: "Streetlight is requested at designated bus stops for safety of children
and morning/evening walkers. There is a blind curve at this location that prevents cars from
seeing people until they are around the curve and 'on top' of the pedestrian. Safety is our top
priority."
00001.2
Street Light Request Map
September 21, 2005
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This map is a copyrighted product of
the Chesterfield County GIS Office.
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. existing light
. requested light
,
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This map shows citizen requested
streetlight installations in relation
to existing streetlights.
Street Light Legend
Existing streetlight information was
obtained from the Chesterfield County
Environmental Engineering Department.
.
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675 Feet
o
00001.3
STREETLIGHT REQUEST
Matoaca District
Request Received: May 5,2004
Estimate Requested: May 6, 2004
Estimate Received: August 18, 2005
Days Estimate Outstanding: 468
NAME OF REQUESTOR: Ms Maxine Covington
ADDRESS: 21219 Fox Maple Court
Petersburg, VA 23803
and
Ms Sonja Bland
21225 Fox Maple Court
Petersburg, VA 23803
REQUESTED LOCATION:
Fox Maple Court, vicinity of 21225
Cost to install streetlight: $970.35
POLICY CRITERIA:
Intersection:
Vehicles Per Day:
Petition:
Not Qualified
Not Qualified, less than 600 vehicles per day
Qualified
Requestor Comments: "This is a cul-de-sac with a curve in it. A light at here would light both
the curve and the end of the cul-de-sac and make for a safer neighborhood."
00001.4
Street Light Request Map
September 21,2005
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This map is a copyrighted product of
the Chesterfield County GIS Office.
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. existing light
. requested light
,
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This map shows citizen requested
sire etlight installatio ns in relatio n
to existing streetlights.
Street Light Legend
Existin g streetlig ht info rmation was
obtained from the Chesterfield County
Environmental Engineering Department.
.
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00001.5
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: September 21, 2005
Item Number: 8.B.1.
Subject:
Nomination and Appointment to Chesterfield Community Services Board
County Administrator's Comments:
County Administrator:
~
Board Action ReQuested: The Board approves the nomination/appointment of
Linda C. Kendall, Ph.D. as member at-large on the Chesterfield Community
Services Board.
The term of appointment is effective October 1, 2005 through December 31,
2008.
Summary of Information:
The Chesterfield Community Services Board is designated as an
Administrative/Policy Board responsible for the provision of public mental
healthl mental retardation and substance abuse services.
Linda C. Kendall I Ph.D. resides at 9513 Snowbird Road, Chesterfield, VA 23832
(Dale District). Dr. Kendall/s personal and professional background would
make a positive contribution to the Community Services Board. See attached
resume.
Under the existing Rules of Procedure, appointments to boards and committees
are nominated at one meeting and appointed at the subsequent meeting unless
the Rules of Procedure are suspended by a unanimous vote of the Board members
present. Nominees are voted on in the order they are nominated.
Preparer: GeorQe E. Braunstein
Title: Executive Director
MH/MR/SA Department
Attachments:
. Yes
DNa
#
00001.6
COHKUlUTY SERVICES BOARD
BOARD MEMBER INI'ORKATIOH SHEET
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S.S. I:
Address:
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Magisterial District/Supervisor:
Mailing Address (if different):
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(FAX I)
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Telephone:
E-aail address:
Date of Appointment:
(effective:
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Baployer: 7-AA/
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occupation/Title:
OTHER INI'ORKATIOH
Please list your aeabership in other Community, Business or Service
organizations (Professional affiliations only) and any elected
offices held:
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synopsis of CSB activities during appointed tera (to be coapleted
by Administrative Assistant to CSB):
00001.7
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 1 of 1
AGENDA
Meeting Date: September 21, 2005 Item Number: 8.B.2.
Subject:
Nominations/Appointments to the Youth Services Citizen Board
County Administrator's Comments:
County Administrator:
~
Board Action ReQuested:
Nominate/appoint members to serve on the Youth Services Citizen Board.
Summary of Information:
The purpose of the Youth Services Citizen Board (YSCB) is to advise the Board
of Supervisors regarding planning and policies affecting youth development
and to provide a community forum to focus on youth issues.
ADDointments
Midlothian District. Supervisor Barber has recommended that the board
nominate and appoint Megan Thomas, a student at James River High School and
Peyton Stroud¡ a student at Midlothian High School, to the Youth Services
Citizen Board, for a term of July 1, 2005 through June 30, 2006.
Ms. Thomas and Ms. Stroud meet all eligibility requirements to fill the
vacancies and have indicated their willingness to serve.
Under the existing Rules of Procedure, appointments to boards and committees
are nominated at one meeting and appointed at the subsequent meeting unless
the Rules of Procedure are suspended by a unanimous vote of the Board members
present. Nominees are voted on in the order they are nominated.
Preparer: Jana D. Carter
DYes
Title: Director, Juvenile Services
Attachments:
.NO
000018
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 1 of 1
AGENDA
Meeting Date: September 21, 2005 Item Number: 8.B.3.
Subject:
Nomination and Reappointment/Appointment to Virginia/s Gateway Region Board
County Administrator's Comments:
County Administrator:
~
Board Action ReQuested:
Request that the board suspend the rules and simultaneously nominate and
reappoint Mr. Gary Thomson, R.M. "Dickie" King, Jr. and Bob Walker to serve
on Virginia/s Gateway Region. All Board members concur with the
reappointments.
Summary of Information:
The purpose of Virginia's Gateway Region is to assist the Counties of Prince
George, Dinwiddie and Chesterfield and the Cities of Colonial Heights,
Hopewell and Petersburg in their efforts to provide balanced
industrialization to Commission members.
The term of Mr. Gary Thompson, Mr. R.M. "Dickie II King, Jr. and Mr. Bob Walker
will be effective September 30, 20051 and will expire September 301 2006.
Preparer:
James G. Dunn
Title: Director. Economic Development
Attachments:
DYes
.NO
#
00001.9
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 2
Meeting Date: September 21, 2005
Item Number: 8.B.4.
Subject:
Nomination/Appointment to the Board of Directors of Substance Abuse Free
Environment Incorporated (SAFE)
County Administrator's Comments:
County Administrator:
~
Board Action ReQuested:
Nominate/appoint Imad Damaj to the SAFE Board of Directors.
Summarvof Information:
SAFE is a county/school/community coalition working to prevent substance
abuse in Chesterfield County. The SAFE bylaws provide for some members of its
board of directors to be appointed by the Chesterfield County Board of
Supervisors.
Supervisor Warren recommends that the Board nominate and appoint M. Imad
Damaj to the SAFE Board of Directors representing the Clover Hill District.
Board members serve three-year terms.
Under the existing Rules of Procedure, appointments to boards and committees
are nominated at one meeting and appointed at the subsequent meeting unless
the Rules of Procedure are suspended by a unanimous vote of the Board members
present. Nominees are voted on in the order in which they are nominated.
Preparer:
Jana D. Carter
Title: Director. Youth PlanninQ and Development
Attachments:
DYes
.NO
#
000020
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 2
Meeting Date: September 21,2005
Item Number: 8.C.1
Subject:
Acceptance of 2005 Technology Grant Awarded by the United States
Department of Justice, Office of Community Oriented Policing Services to
Upgrade and Enhance the Police Department's Forensics Unit
County Administrator's Comments:
f~J Á-¡1jJ1t~
c/!fI(
County Administrator:
Board Action Reauested:
Authorize the Police Department to accept and appropriate the award from
the Department of Justice (DOJ), Office of Community Oriented Policing
Services Technology Grant program in the amount of $98,664, and authorize
the County Administrator to execute all documents.
Summarvof Information:
The Chesterfield County Police Department has been awarded a $98,664 DOJ
grant from the Office of Community Oriented Policing Services Technology
Grant Program. The funding will be used to upgrade and enhance the police
department/s Forensics Unit. Equipment and software will be purchased to
enhance the police department IS abili ty to more effectively gather and
analyze evidence and share data with other jurisdictions. There are no
matching funds required by this grant program.
Preparer: Colonel Carl R. Baker
Title: Chief of Police
Attachments:
DYes
.NO
#
000021.
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 2 of 2
Meeting Date: September 21, 2005
Budaet and Manaaement Comments:
This item requests that the Board accept and appropriate funds for a u.s.
Department of Justice, Office of Community Oriented Policing in the amount
of $98,664 for the period December 8, 2004 through December 7, 2007.
The grant will be used
department/s Forensics Unit.
to purchase equipment and software
No local match is required.
for
the
Preparer:
Rebecca T. Dickson
Title: Director. Budqet and Manaqement
000022
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: September 21, 2005
Item Number: 8.C.2.a.
Subject:
Resolution Recognizing Lieutenant Andrew D. McLaurin, Chesterfield Fire and
Emergency Medical Services Department, Upon His Retirement
County Administrator's Comments:
County Administrator:
~
Board Action ReQuested:
Adoption of resolution.
Summarvof Information:
Staff is requesting the recognition of Lieutenant Andrew D. McLaurin upon his
retirement on August 1, 2005, after providing the county with over 28 years
of dedicated service.
Preparer:
Frank H. Edwards, Jr.
Title:
2nd Deputy Fire Chief
Attachments:
. Yes
DNO
#
OûOO:Z3
RECOGNIZING LIEUTENANT ANDREW D. McLAURIN UPON HIS RETIREMENT
WHEREAS, Lieutenant Andrew D. McLaurin retired from the Fire and
Emergency Medical Services Department, Chesterfield County I on August
11 2005; and
WHEREAS, Lieutenant McLaurin attended Recruit School Number 3 in
1972 and Recruit School Number 12 in 1982 and has faithfully served
the county for nearly 29 years in various assignments as a Firefighter
at the Bon Air and Dutch Gap stations; as a Sergeant at the Bon Airl
Chester I Ettrick and Airport stations; as a Lieutenant at the Airport
and Ettrick stations; and as a Lieutenant serving as the first
Tactical Safety Officer; and
WHEREAS I Lieutenant McLaurin served faithfully in various group
activities for the betterment of the Chesterfield Fire and Emergency
Medical Services Department including the CFEMS Employee Involvement
Group for seven years; as the editor the CFEMS Newsletter "The Beacon"
for three years; as the Secretary of the Chesterfield Professional
Firefighters Association for three years; as the Secretary/Treasurer
of the Chesterfield Professional Firefighters Association for eight
years; as the Acting Administrative Officer for "CII Shift for three
years; as a member of the CFEMS Strategic Planning Focus Group for one
year; and as a member of the CFEMS Cultural Diversity Focus Group for
three years; and
WHEREAS I Lieutenant McLaurin
an effective company officer at
providing exceptional leadership
entire career.
has been continuously recognized as
numerous emergency scenes and for
to many firefighters throughout his
NOWI THEREFORE, BE IT RESOLVED that the Chesterfield County Board
of Supervisors recognizes the contributions of Lieutenant Andrew D.
McLaurin I expresses the appreciation of all residents for his service
to the county, and extends appreciation for his dedicated service and
congratulations upon his retirement.
000024
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: September 21, 2005
Item Number: 8.C.2.b.
Subject:
Resolution Recognizing Firefighter Barry L. Mathews, Chesterfield Fire and
Emergency Medical Services Department, Upon His Retirement
County Administrator1s Comments:
County Administrator:
JIj/(
Board Action ReQuested:
Adoption of resolution.
Summary of Information:
Staff is requesting recognition of Firefighter Barry L. Mathews for his
retirement on August 1, 2005, after serving the county for nearly 27 years
with dedicated service.
Preparer:
Frank H. Edwards. Jr.
Title:
2nd Deputy Fire Chief
Attachments:
. Yes
DNO
#
000025
RECOGNIZING FIREFIGHTER BARRY L. MATHEWS UPON HIS RETIREMENT
WHEREAS I Firefighter Barry L. Mathews retired from the Fire and
Emergency Medical Services Department I Chesterfield County I on August
1, 2005; and
WHEREAS, Firefighter Mathews attended Recruit School Number 7 and
has faithfully served the county for nearly 27 years in various
assignments as a Firefighter /EMT at the Midlothian, Bon Air,
Cloverhilll Manchester and Courthouse Road fire stations; and
WHEREAS, Firefighter Mathews
Firefighter of the Year; and
was
named
the
1994
Career
WHEREAS, in 1989 Firefighter Mathews was instrumental in
developing the computer program to run the Mask repair shop located at
the Manchester Fire Station; and
WHEREAS I Firefighter Mathews worked with the department' s
Information Management Technology Division to set the initial
installation of computers in Chesterfield County Fire Stations; and
WHEREAS I throughout his career Firefighter Mathews has led
various computer projects that have benefited the Fire Department; and
WHEREAS I Firefighter Mathews I knowledge and computer skills have
been used to increase the operating proficiency of the department; and
WHEREAS I Firefighter Mathews has mentored and developed many
firefighters throughout his career; and
WHEREAS I Firefighter Mathews has responded to every need of the
Fire Department, including his willingness to provide additional
expertise in the technology fieldl his dedication to public servicel
his willingness to work long hours I and his creativity to develop
beneficial computer programs that have all earned him the respect and
admiration of the Fire Department; and
NOW, THEREFORE I BE IT RESOLVED that the Chesterfield County Board
of Supervisors recognizes the contributions of Firefighter Barry L.
Mathews I and expresses the appreciation of all residents for his
service to the County, and extends their appreciation for his
dedicated service and their congratulations upon his retirement.
000026
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of '2
Meeting Date: September 21, 2005
Item Number: 8.C.1.c.
Subject:
Resolution Approving an Amendment to the Service Agreement with the
Riverside Regional Jail Authority Authorizing Expansion of the Facility
County Administrator's Comments: R 6::::~ cJ If j"¡f-hCfifO{
. ../hßL.. ~
County Administrator: ~
Board Action ReQuested:
Adopt the attached Resolution authorizing amendments to the Riverside
Regional Jail Authority Service Agreement.
Summarvof Information:
The Riverside Regional Jail is at capacity and needs to expand. The
Authority has received preliminary approval from the State for 50%
reimbursement of the construction costs for the addition. The total
construction cost of the project is estimated to be approximately
$801000,000, with the Authority's share being funded through revenue bonds.
Revenue from per diem payments from the member localities and others who
house inmates at the facility will pay the debt service on the bonds. The
jail administration expects that the additional debt service and operational
cost increase can be funded without raising the current per diem, although
the localities would not in all probability continue to receive the mid-year
refund that has been the practice in recent years.
Attachments:
James J. L. Steqmaier
. Yes
Title: Deputy County Administrator
1305:70004.1
Preparer:
DNO
#
000027
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 2 of 2.
The expansion will result in approximately 660 additional beds using
Department of Corrections standards for single bunking. In the event the
cells are double bunked I the operational capacity will increase by
approximately 900 beds. Chesterfield currently has about 506 inmates housed
at Riverside Regional Jail. The amendment would allow the County to commit
all its prisoners above 300 to the Riverside Jail. The addition is not
expected to open until at least July 2008.
The proposed Resolution and Amendment to the Service Agreement are attached.
000028
RESOLUTION
Riverside Regional Jail Authority (the "Authority") I the
County of Charles City, the County of Chesterfield, the City of
Colonial Heights, the City of Hopewell, the City of Petersburg, the
County of Prince George and the County of Surry (together I the
Member Jurisdictions") .
WHEREAS the original Service Agreement was entered into by the
above parties on August 27, 1992, and was amended on June 231 1993;
September 261 1994 and December 141 1994; and
WHEREAS, the Riverside Regional Jail was completed in July
1997, and is currently at its anticipated operating capacitYI
requiring an expansion of the facility in order to house the
inmates from the Member Jurisdictions; and
WHEREAS I the parties desire to amend the Service Agreement to
allow the expansion to take place.
NOW THEREFORE, BE IT RESOLVED by the Chesterfield County Board
of Supervisors that the Fourth Amendment to the Riverside Regional
Jail Authority Service Agreement is hereby approved, and the Chief
Administrative Officer is hereby authorized to execute such
document on behalf of the governing body.
Lisa Elkol Clerk to the
Board of Supervisors
Adopted this
day of
, 2005.
000029
FOURTH AMENDMENT TO THE RIVERSIDE REGIONAL
JAIL AUTHORITY SERVICE AGREEMENT
THIS FOURTH AMENDMENT to the Riverside Regional Jail Authority
Service Agreement is made this day of , 2005 by and among the
RNERSIDE REOIONAL JAIL AUTHORITY (the "Authority"), the COUNTY OF
CHARLES CITY, the COUNTY OF CHESTERFIELD, the CITY OF COLONIAL
HEIOHTS, the CITY OF HOPEWELL, the CITY OF PETERSBURG, the COUNTY OF
PRINCE GEORGE, and the COUNTY OF SURRY, each of which is a political
subdivision of the Commonwealth of Virginia (the "Member Jurisdictions").
WHEREAS, the original Service Agreement was entered into by the above
parties on August 27, 1992, and was amended on June 23, 1993; September 26, 1994 and
December 14, 1994; and
WHEREAS, the Riverside Regional Jail was completed in July 1997, and is
currently at its anticipated operating capacity, requiring an expansion of the facility in
order to house the inmates from the Member Jurisdictions; and
WHEREAS, the Authority received an exemption from the Commonwealth
moratorium on state participation for regional jail expansions, which means the Authority
is eligible to receive 50% of the funding of the expansion from the Commonwealth; and
WHEREAS, the paIiies desire to amend the Service Agreement to allow the
expansion to take place.
NOW THEREFORE, IT IS AGREED by the parties as follows:
(A) The following Section is hereby added to the Service Agreement:
Section 10.1 Expansion of Regional Jail. The Member Jurisdictions hereby
agree to allow the Authority to expand the Jail as set forth in the Planning Study and
Community-Based Corrections Plan presented to the Virginia Board of Corrections in
2005. This will result in approximately 660 additional beds being added to the Jail using
Department of Corrections standards for single bunking. In the event the cells are double
bunked, the operational capacity will increase by approximately 900 additional beds. The
cost of the expansion is expected to be approximately $80,000,000. This agreement is
contingent on the Authority being eligible for reimbursement of 50% of the eligible
construction çosts rrom the Commonwealth of Virginia. The Member Jurisdictions
authorize the Authority to issue bonds and notes sufficient to fund the expansion.
(B) Section 4.3 of the Service Agreement, as amended, in the First Amendment, is
further amended to allow the Authority to reduce the Operating Reserve Fund from 25%
if its projected AImual Budget to a 100ver percentage if agreed to by the bond holders of
uninsured bonds or by the bond insurers of insured bonds.
000030
,.
·í'
I
(C) Section 3.2 of the Service Agreement, as amended in the Second Amendment,
is further amended to allow Chesterfield County to commit all of its Prisoners above 300
to the Jail and the City of Petersburg to commit all of its Prisoners above 234 to the Jail.
All other Member Jurisdictions agree to commit all of their Prisoners to the Jail. The
amendments in this Paragraph (C) shall not become effective unless and until the
Authority has received the prior Wlitten consent ofMBIA Insurance Corporation.
(D) Other than the above, the remaining provisions of the Service Agreement, as
amended, shall remain in effect.
IN WITNESS WHEREOF, the parties have caused this Amendment to be
executed by their duly authorized representatives and to be effective as of the date shown
above.
RNERSIDE REGIONAL JAIL AUTHORITY
By:
CHARLES CITY COUNTY
By:
CHESTERFIELD COUNTY
By:
CITY OF COLONIAL HEIOHTS
By:
CITY OF HOPEWELL
By:
CITY OF PETERSBURG
By:
PRINCE GEORGE COUNTY
By:
SORRY COUNTY
By:
000031.
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 1 of 1
AGENDA
Meeting Date: September 21, 2005 Item Number: 8.C.2.d.
Subject:
Resolution Recognizing September 26, 2005, as "Family Day" in Chesterfield
County
County Administrator's Comments:
County Administrator:
J!A
Board Action ReQuested:
The Board of Supervisors is requested to adopt the resolution.
Summary of Information:
Chesterfield County will ]Oln states and localities across the nation in
recognizing September 26, 2005 as "Family Day - A Day to Eat Dinner With Your
Children. If Family Day was established by the Center for Addiction and
Substance Abuse at Columbia University. It focuses attention on research
findings that show children in families that frequently eat dinner together
are much less likely to use tobacco, alcohol or other drugs. President Bush,
governors and local officials across the country are encouraged to recognize
Family Day. Youth Planning and Development and SAFE are promoting awareness
of Family Day in Chesterfield County.
Preparer: Jana D. Carter
Title: Director. Youth PlanninQ and Development
Attachments:
. Yes
DNO
#
000032
RECOGNIZING SEPTEMBER 261 20051 AS
"FAMILY DAY - A DAY TO EAT DINNER WITH YOUR CHILDREN"
WHEREAS I the observance of "Family Day - A Day to Eat Dinner with
Your Children" provides a unique opportunity for families in Chesterfield
County to join one another at the dinner table as a means of
strengthening family relationships; and
WHEREAS, parental influence is known to be one of the most crucial
factors in determining the likelihood of substance abuse by teenagers;
and
WHEREAS, surveys conducted by the National Center on Addiction and
Substance Abuse have consistently found that children and teenagers who
routinely eat dinner with their families are far less likely to use
cigarettes I alcohol and illegal drugs; and
WHEREAS I meal times offer opportunities for families to spend time
together I providing a basic structure that strengthens and encourages
lasting relationships; and
WHEREAS I young people from families who almost never eat dinner
together compared to those that do are 72 percent more likely to use
cigarettes I alcohol and illegal drugs; and
WHEREAS, the correlation between family dinners and reduced risk for
teen substance abuse is well documented; and
WHEREAS, Chesterfield County Youth Planning and Development and
SAFE, Chesterfield/s substance abuse prevention coalitionl are promoting
the importance of family dinners to parents in Chesterfield County I
Virginia; and
WHEREAS I the Chesterfield County Board of Supervisors recognizes
that eating dinner as a family is an important step toward raising drug-
free children.
NOW I THEREFORE I BE IT RESOLVED that the Chesterfield County Board of
Supervisors recognizes Monday, September 261 20051 as "Family Day - A Day
to Eat Dinner With Your Children/" to recognize the positive impact of
strong family interaction on the well being and future success of the
young people in Chesterfield County.
000033
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: September 21, 2005
Item Number: 8.C.2.e.
Subject:
Resolution Recognizing October 2 - 8, 2005, as "Paralegals Week" in
Chesterfield County
County Administrator's Comments:
County Administrator:
~
Board Action ReQuested:
Mr. Miller requested that the following resolution be adopted.
Summarvof Information:
This resolution recognizes the outstanding contributions of legal assistants
and paralegals in Chesterfield County and throughout the Commonwealth of
Virginia and the nation.
Preparer: Donald J. Kappel
Title: Director
Attachments:
. Yes
DNO
#
000034
RECOGNIZING OCTOBER 2-8, 2005, AS
"PARALEGALS' WEEK" IN CHESTERFIELD COUNTY
WHEREAS, the United States of America is a nation of laws; and
WHEREAS I our legal system depends not only on attorneys and
judges I but also on legal assistants and paralegals who provide
skilled and essential professional services to licensed attorneys
and to local governments throughout the Commonwealth of Virginia
and the nation; and
WHEREAS, becoming a legal assistant or paralegal is a
commitment that requires dedication and specialized training; and
WHEREAS I the Virginia Alliance of Paralegal Associations
(VAPA) issues educational standards and professional guidelines for
legal assistants; and
WHEREAS I research and administrative work are important
components of the work performed by legal assistants and paralegals
to assist attorneys; and
WHEREAS I VAPA proudly sponsors educa tional
professional seminars and forums to hone the skills
assistants and paralegals; and
programs I
of legal
WHEREAS, VAPA encourages adherence to rigorous professional
standards that guide the ethics and professionalism of its members;
and
WHEREAS I the Commonwealth of Virginia and the nation are well-
served by VAPA and its members; and
WHEREAS I this Board of Supervisors recognlzes the value of
these professionals to the orderly and efficient operation of
Chesterfield County's government; and
WHEREAS, it is appropriate to share in Governor Mark Warnerls
recognition of October 2-8, 2005, as "Paralegals' Week."
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County
Board of Supervisors recognizes the outstanding contributions of
legal assistants and paralegals in Chesterfield County and
throughout the Commonwealth of Virginia and the nation, extends its
appreciation to these dedicated professionals during "Paralegals
Week," and wishes all who share in this proud professional field
continued success and much gratitude on this occasion.
000035
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 1 of 1
AGENDA
Meeting Date: September 21, 2005 Item Number: 8.C.2.f.
Subject:
Resolution Recognizing Deputy William A. BeasleYI Sheriff/s Office I Upon His
Retirement on September 11 2005
County Administrator's Comments:
County Administrator:
cb(
Board Action ReQuested:
Staff Requests the Board adopt the attached resolution.
Summarvof Information:
Staff requests the Board adopt the attached resolution recognizing Deputy
William A. Beasley for 18 years of service to the Chesterfield County
Sheriff's Office.
Preparer: Clarence G. Williams. Jr.
Title: Sheriff
Attachments:
. Yes
DNO
#
000036
RECOGNIZING DEPUTY WILLIAM A. BEASLEY UPON HIS RETIREMENT
WHEREAS I Deputy William A. Beasley began his public service with
Chesterfield County as a Jail Deputy for the Sheriff/s Office in May
1987 and was transferred to the Civil Process Unit in July 1988; and
WHEREAS I Deputy Beasley was promoted to the rank of Corporal at
the jail and held this position until this rank was abolished in
October 1993; and
WHEREAS, Deputy Beasley then served as a control room operator
at the jail until his transfer to courts in March 2001 where he served
until his retirement; and
WHEREAS, Deputy Beasley was selected as Employee of the Quarter
for the Jail Division in June 1989 and for the Courts Division in
October 2001; and
WHEREAS, Deputy Beasley was instrumental in developing the
procedures for the new juvenile courthouse and holding area; and
WHEREAS, Deputy Beasley was certified as a
Criminal Justice Services and American Red Cross CPR
was able to pass on his knowledge in this capacity to
well as Senior Officers during in-service classes; and
Department of
instructor and
new recruits as
WHEREAS, Deputy Beasley assisted with the creation of the Field
Training Officer program and its implementation; and
WHEREAS, Deputy Beasley contributed numerous hours assisting
with the Special Olympics in many different capacities; and
WHEREAS, Deputy Beasley's desire to do a good job has been a
primary factor that has permitted him to perform at a very high levell
always striving for excellence and going beyond the call of duty while
serving Chesterfield County for eighteen years.
NOW, THEREFORE I BE IT RESOLVED that the Chesterfield County Board
of Supervisors recognizes the outstanding contributions of Deputy
William A. Beasley I expresses the appreciation of all residents for
his service to the county I and extends appreciation for his dedicated
service I congratulations upon his retirement I and best wishes for a
long and happy retirement.
000037
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meetin Date: Se tember 21 2005
Item Number: 8.C.2. .
Subject:
Resolution Recognizing the Ties Between Chesterfield County I Virginia and
Ashfordl Kent, England
County Administrator's Comments:
County Administrator:
~
Board Action ReQuested:
Mr. Warren requests that the Board of Supervisors adopt this resolution
recognizing the ties between Chesterfield County I Virginia and Ashfordl Kent,
England.
Summarvof Information:
This resolution will recognize the ties between Chesterfield County, Virginia
and Ashfordl Kent, England.
Preparer:
Donald J. Kappel
Title: Director. Public Affairs
Attachments: . Yes
DNO
#
00003
RECOGNIZING THE TIES BETWEEN ASHFORD I KENT, ENGLAND
AND CHESTERFIELD COUNTY, VIRGINIA
WHEREAS, there are many strong historic ties between the Commonwealth
of Virginia and Great Britain; and
WHEREAS, prominent among these are the fact that English settlers
founded Jamestown in 1607; and
WHEREAS, Sir Thomas Dale
thereafter established the Citie
Chesterfield County, Virginia; and
and
of
his hearty
Henricus in
band of
1611 in
settlers
what is
soon
now
WHEREAS, Captain Francis Eppes was baptized in St. Mary the Virgin
Parish Church of Ashford, Kent, England on May 15, 1597; and
WHEREAS, Captain Eppes sailed for the New World in the early 17th
century; and
WHEREAS, a descendant of Captain Eppes, also named Francis, was the
brother-in-law of Thomas Jefferson; and
WHEREAS, Francis Eppes lived at a plantation named Eppington, which is
today owned and operated by Chesterfield County as a historic property; and
WHEREAS, these
particular, Ashford,
spirit; and
and
Kent,
many other ties bind Great Britain, and
England, and Chesterfield County, Virginia,
in
in
WHEREAS, the people of Great Britain have been generous, most recently,
in their support of the victims of Hurricane Katrina on America's Gulf Coast;
and
WHEREAS, it is appropriate to reflect on the enduring friendship
between our two great nations.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of
Supervisors, this 21st day of September 2005, recognizes the strong bonds of
affection and mutual respect between the people of Ashford, Kent, England and
the people of Chesterfield County, Virginia, and extends to Mayor Malcolm Eke
and Mayoress Carol Brungler of Ashford, Kent, England warmest wishes and fond
memories that date back to Captain Francis Eppes' departure from Ashford,
Kent to Virginia.
AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented
to Mayor Eke and Mayoress Brungler and that this resolution be recorded among
the papers of this Board of Supervisors of Chesterfield County, Virginia.
000039
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meetin Date: Se tember 21 2005
Item Number: a.C.2.h.
Subject:
Resolution Recognizing September 17-23 as "Constitution Week"
County Administrator's Comments:
County Administrator:
~
Board Action ReQuested:
Mr. Barber requests that the Board of Supervisors adopt the attached
resolution recognizing September 17-23 as "Constitution Week."
Summarvof Information:
This resolution will recognize September 17-23 as "Constitution Week."
Preparer:
Donald J. Kappel
Title: Director. Public Affairs
Attachments: . Yes
DNO
#
000040
RECOGNIZING SEPTEMBER 17-23 AS "CONSTITUTION WEEK"
WHEREAS¡ September 17, 2005 marks the 218th anniversary of the
drafting of the Constitution of the United States of America by the
Constitutional Convention; and
WHEREAS, it is fitting and proper to accord official recognition
to this magnificent document and its memorable anniversary; and
WHEREAS¡ many patriotic celebrations across the nation will
commemorate this special date in our country's history; and
WHEREAS¡ Public Law 915 guarantees the issuance of a proclamation
each year by the President of the United States of America designating
September 17 through the 23rd as "Constitution Week"; and
WHEREAS, as the world witnesses the difficulty and the wonder of
the drafting of a new constitution by the Iraqi people, it is clear
that our own Constitution is to be treasured; and
WHEREAS¡ we recognize that we are fortunate to have such a
document as the bedrock of our nation.
NOW¡ THEREFORE, BE IT RESOLVED that the Chesterfield Board of
Supervisors, this 21st day of September 2005, designates the week of
September 17-23 as "Constitution Week¡" and urges all Chesterfield
County residents to reaffirm the ideals of the framers of the
Constitution as set forth in 1787 by vigilantly protecting the
freedoms guaranteed to us through this guardian of our liberties
AND¡ BE IT FURTHER RESOLVED that a copy of this resolution be
presented to the Daughters of the American Revolution and that this
resolution be recorded among the papers of this Board of Supervisors
of Chesterfield County, Virginia.
000041
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meetin Date: Se tember 21 2005
Item Number: 8.C.2.i.
Subject:
Resolution Recognizing the County/s Relief Efforts in Support of Hurricane
Katrina Victims
County Administrator's Comments:
County Administrator:
c/«
Board Action ReQuested:
Mr. Ramsey requests that the Board of Supervisors adopt this resolution
recognizing the county's relief efforts in support of Hurricane Katrina
victims.
Summarvof Information:
This resolution identifies and recognizes the county's relief efforts as a
result of Hurricane Katrina.
Preparer:
Donald J. Kappel
Title: Director. Public Affairs
Attachments: . Yes
DNO
#
RECOGNIZING CHESTERFIELD COUNTY'S SUPPORT FOR HURRICANE KATRINA VICTIMS
WHEREAS, Hurricane Katrina struck the Gulf Coast region of the
United States with unprecedented fury; and
WHEREAS¡ the catastrophic results of this hurricane have mobilized
the nation at every level to provide support to the victims; and
WHEREAS¡ Chesterfield County has been providing assistance in
numerous ways; and
WHEREAS¡ Chesterfield County employees, through the Chesterfield
Employee Association¡ donated $8,000 to the American Red Cross for
Hurricane Katrina relief with those donations being matched by the Board
of Supervisors; and
WHEREAS¡ the county¡s new mobile command center van was deployed to
Baton Rouge¡ along with a four-person team to staff the van; and
WHEREAS, a seven-person Incident Management Team was also deployed
for 18 days to the Gulf Coast region; and
WHEREAS, a ten-person Police Law Enforcement Task Force has been
deployed; and
WHEREAS¡ Schools sent one principal
enrolled elementary, middle and high school
areas; and over 40 numerous families¡ and
evacuees; and
to Fort
students
assisted
Pickett¡ and has
from the affected
Fort pickett with
WHEREAS¡ the Health Department provided vaccinations to responders,
provided other services to evacuees and provided support staff for
operations at Fort Pickett; and
WHEREAS, several county employees have been called up for military
service in the affected areas; and
WHEREAS¡ over 30 other employees have volunteered to be deployed to
assist where needed.
NOW¡ THEREFORE, BE IT RESOLVED that the Chesterfield County Board of
Supervisors recognizes the county's support for Hurricane Katrina victims
as well as the superb and selfless efforts of all residents who have
assisted the victims of Hurricane Katrina, whether through donations or by
volunteering to serve in the stricken area, and urges all Chesterfield
County residents to join in the efforts to help our fellow Americans
affected by this tragedy.
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: September 21, 2005
Item Number: 8.C.2.j.
Subiect:
Resolution Recognizing Mr. B. R. Wilkinson, License Inspection Department¡
Upon His Retirement
County Administrator's Comments:
County Administrator:
cØLc
-
Board Action ReQuested:
Adoption of the attached resolution.
Summarvof Information:
Mr. B. R. Wilkinson will retire from the License Inspection Department on
October 1, 2005 after providing 25 years of service to the citizens of
Chesterfield County.
Preparer:
James J. H. Steqmaier
Title: Deputy County Administrator
Attachments:
. Yes
DNO
#
RECOGNIZING MR. B. R. WILKINSON UPON HIS RETIREMENT
WHEREAS¡ Mr. B. R. Wilkinson will retire from the Chesterfield County
License Inspection Department on October 1, 2005, after providing 25 years of
quality service to the citizens of Chesterfield County; and
WHEREAS¡ Mr. Wilkinson has faithfully served the county in the capacity
of Director for the License Inspection Department; and
WHEREAS¡ Mr. Wilkinson has provided leadership for local, regional and
state enforcement initiatives and policy development; and
WHEREAS¡ Mr. Wilkinson provided direction and guidance to a department
that was responsible for enforcing the provisions of Chesterfield County Code
sections six and thirteen ensuring the proper licensing of businesses and
vehicles located within Chesterfield County; and
WHEREAS¡ Mr. Wilkinson¡s efforts with respect to enforcing these
provisions of the County Code resulted in the collection of significant
delinquent revenue owed to Chesterfield County; and
WHEREAS¡ Mr. Wilkinson worked tirelessly throughout his career to
protect the citizens of Chesterfield County from fraudulent contractors and
businesses; and
WHEREAS¡ Mr. Wilkinson¡s honorable character¡ selfless dedication to
Chesterfield County¡ and commitment to excellence are a model for all county
employees¡ and his integrity¡ ethics and values are guiding principles that
place the Department of License Inspection in a professional category
respected throughout the state as a leader in license enforcement; and
WHEREAS¡ Mr. Wilkinson has promoted a departmental culture that empowers
employees to express new ideas and opinions; his vision, leadership and
willingness to get involved are respected throughout the county organization¡
and he is an exceptional manager of people; and
WHEREAS¡ Mr. Wilkinson has created an environment where trust¡ optimism¡
enjoyment¡ and personal growth are encouraged; and
WHEREAS, Chesterfield County, the Board of Supervisors and the members
of his department will miss Mr. Wilkinson¡s diligent service.
NOW¡ THEREFORE¡ BE IT RESOLVED that the Chesterfield County Board of
Supervisors recognizes Mr. B. R. Wilkinson¡ and extends on behalf of its
members and the citizens of Chesterfield County, appreciation for his service
to the county¡ congratulations upon his retirement¡ and best wishes for a
long and happy retirement.
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 2
Meeting Date: September 21, 2005
Item Number: 8.C.3.
Subject:
Appropriation of $96/600 in State Compensation Board Funds for the
Commonwealth/s Attorney and Creation of Two positions
County Administrator:
I(~~
c#(
County Administrator's Comments:
Board Action ReQuested:
Appropriate $96/600 in State Compensation Board funds to fund two new
Commonwealth Attorney positions. In addition it is requested the Board
authorize the creation of the two new full-time positions wi thin the
Commonwealth's Attorney's office.
Summary of Information:
The Commonwealth Attorney receives reimbursements from the State
Compensation Board for a portion of their salaries, fringe benefits and
office expenses on a monthly basis. periodically the Compensation Board
reviews staffing standards statewide and based on their analysis of the
county/s three year average of felony defendants and sentencing events, an
average workload figure is calculated. Based on this data, Chesterfield
County was awarded two additional positions for FY2006. The Commonwealth
Attorney has requested the creation of an Assistant Commonwealth/s Attorney
and a Paralegal position. Funding for the positions at a level consistent
with other reimbursed positions was also provided.
Preparer: William W. Davenport
DYes
Title: Commonwealth Attorney
Attachments:
.NO
#
000042
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 2 of 2
Meeting Date: September 21, 2005
BudQet and ManaQement Comments:
The Commonwealth Attorney is requesting the appropriation of $96¡600 in State
Compensation Board funds and the creation of two new full-time positions.
These funds were awarded by the state as a result of a state staffing study.
Funding of two new positions within the Commonwealth's Attorney's office was
granted for FY2006. Because of the uncertainty regarding the positions at
that time, these funds were not originally included in the FY2006 adopted
budget. There is no additional cost to the county's general fund for the two
positions in FY2006.
Preparer:
Rebecca T. Dickson
Title: Director. BudQet and Manaqement
000043
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 2
Meeting Date: September 21, 2005
Item Number: 8.C.4.
Subject:
Acceptance of Federal and State Grant Funds¡ and Award of Construction
Contract to Branch Highways¡ Incorporated for a Project to Construct the
North Terminal Apron
County Administrator's Comments: ;2 e..c..JJ??1/'(vt~flLd /.J~CfU'-o-f
County Administrator:
~
Board Action ReQuested:
The Board of Supervisors is requested to authorize the County Administrator
to accept $1,970,593 in Federal and $62,229 in State grant funds¡ and award a
contract in the amount of $1,677¡736 to Branch Highways, Inc. for a project
to Construct the North Terminal Apron and authorize County Administrator to
execute all documents.
Summarvof Information:
Chesterfield Airport is the reliever airport for (RIC) Richmond International
Airport. As such, construction of the North Terminal Apron (approximately
20,000 additional square yards) is necessary to accommodate the ever-growing
demand from larger aircraft traffic desiring to use Chesterfield County
Airport instead of RIC. The FAA and State have approved the project and are
prepared to fund at a 95/3/2 ratio. Only $41,487 in local funds will be
needed to complete this project having a total cumulative cost of $2,074,309.
Preparer:
Francis Pitaro
Title: Director of General Services
Attachments:
DYes
.NO
# 00004,4
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 2 of 2
Meeting Cate: S~Dtember 21 2005
Budaet and Manaaement Comments:
This item requests that the Board consider the acceptance of Federal and
State Grant Funds for a Project to Construct the Airport North Terminal
Apron. The item also requests that the Board award a contract in the
amount of $1,677 ¡ 736 to Branch Highways, Inc. Sufficient funds are
appropriated and available in the Capital Improvement Program (CIP) to
award the contract.
Preparer:
Rebecca T. Dickson
Title: Director. Budqet and Manaqement
000045
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 2
Meeting Date: September 21, 2005
Subject:
Item Number: 8.C.5.
Request for an Entertainment Festival Permit for the Chesterfield County
Airport Festival and Airshow for October 15 and 16, 2005
County Administrator1s Comments:
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County Administrator:
Board Action ReQuested:
The Board of Supervisors is requested to grant an entertainment festival
permit to the Chesterfield County Airport Festival Airshow for October 15 and
16, 2005.
Summarvof Information:
The Chesterfield County Airport proposes to conduct the "Wings Over
Chesterfield" Festival and Airshow ("Airshow") at the Chesterfield County
Airport on October 15 and 16¡ 2005 at 7511 Airfield Drive. The Airshow will
be sponsored by Uppy¡s Convenience Stores, Inc., Bon Secours St. Francis
Medical Center¡ Dominion Aviation Services, Delta Airport Consultants, and
Dominion Lock and Security¡ Inc. All net proceeds will be donated to the
Children's Miracle Network and to the Virginia Aviation Foundation. In
addition¡ several local non-profit organizations will be working at the event
to raise money for their charitable activities. Other vendors have been
contacted to sell Airshow related memorabilia.
The show will begin at 9:00 a.m. and end at 5:00 p.m. each day. General
Admission tickets will be sold in advance for $10.00 per adult and $15 at the
gate with children under 12 admitted free. The promoters estimate that five
to ten thousand visitors per day will attend. There will be no parking on
Preparer:
Jeffrey L. Mincks
Title: Deputy County Attorney
0505:69996.1
Attachments:
. Yes
DNO
#
000046
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 2 of 2
site for the general public. Parking will be available at the Fairgrounds¡
L.C. Bird High School¡ O.B. Gates Elementary School, and the Chesterfield
Tech Center. School Board Transportation will provide shuttle bus service
from those parking areas to the Airport.
The Airshow will consist of aerobatic teams¡ parachute teams¡ military fly-
bys¡ and World War II re-enactors with ground displays consisting of tents¡
vehicles and equipment of the era. The Science Museum of Virginia will also
sponsor a display on space travel. Activities for children will be provided
by a vendor at no cost to the county. A Federal Aviation Administration
representative will be on site to assist. All Airshow acts have submitted
proof of their insurance.
The Airport's application and the plan for the event¡ a copy of which is
attached, meets the requirements of the County Code regulating entertainment
festival permits. In addition to the County Attorney's review¡ Charles Dane,
Director of Aviation Services has met with public safety¡ health, and risk
management staff in order to ensure a safe and successful Airshow. Airshow
plans developed with staff assistance include measures to insure public
safety, fire prevention¡ medical protection, sanitation, traffic control¡
insurance coverage and security. If the permit is granted, staff will
monitor compliance with all conditions imposed during the two show days.
0505:69996.1
000047
Chesterfield County, Virginia
Memorandum
DATE: September 8, 2005
TO: STELL PARTHEMOS
FROM: CHARLES E. DANE, AIRPORT MANAGER
SUBJECT: REQUEST FOR FESTIVAL PERMIT
We would like to request your assistance with obtaining a festival permit for the
Chesterfield County Airport Airshow that we are planning. This year we are calling it
Wings Over Chesterfield. Chesterfield County Airport is the applicant as well as the
event promoter.
The Festival/Airshow will be largely sponsored by Uppy's Convenience Stores, Inc.,
Bon Secours St. Francis Medical Center, Dominion Aviation Services, Delta Airport
Consultants, Dominion Lock and Security, Inc. Other sponsors may be forthcoming.
Tickets will cost $10 in advance and $15 at the gate with children under 12 admitted
free. Net proceeds will be donated to the Children's Miracle Network and to the Virginia
Aviation Foundation.
The event will be held Saturday, October 15, and Sunday, October 16, 2005, at 7511
Airfield Drive, Richmond, VA 23237. The show will begin at 9:00 a.m. and end at 5:00
p.m. each day.
There will be no parking on site for the general public. However, parking will be
available at the Fairgrounds, L.C. Byrd High School, O.B. Gates Elementary School,
and the Chesterfield Tech Center. School Board Transportation will provide shuttle
busses from those parking areas to the airport. We anticipate five to ten thousand
visitors each day.
Security and crowd control will be provided by the Chesterfield County Police
Department. Also available will be the Virginia State Police and Civil Air Patrol, both
located at the airport. Chesterfield Fire and EMS Station 15 and the State Police
Medical Evacuation Helicopter are both located on site and will be available
immediately for medical emergencies throughout the event.
We will be contracting with Mo-Johns port-a-Iet company to provide and service 25
units each day. More units will be made available if needed. Also, golf carts have
been ordered to assist staff with moving equipment and to shuttle performers and
guests.
Providing a FIRST CHOICE community through excellence in public service
000048
Entertainment will consist of aerobatic teams, parachute teams, military fly-bys, and WWII re-
enactors with static displays consisting of tents, vehicles and equipment of the era. The Holiday
Inn Express will provide lodging. We hope to also have the Space Travels Trailer provided by
the Science Museum of Virginia again this year. Children's activities will be provided by a
vendor at no cost to the county.
An air boss has been contracted to direct the Airshow acts and the airspace waiver request has
been submitted to the FAA. Margaret Morrison from the FAA will be on site to assist. Airshow
acts have submitted proof of their insurance.
We have sent a county all e-mail to solicit volunteers and so far we have over 50 staff that have
committed to help with the Airshow. We will also have volunteers from the Civil Air Patrol and
the members of the Young Eagles Club. We hope to have volunteers from ROTC from
Chesterfield County Schools and VMI.
We are working closely with the Chesterfield County Fire and Police Departments, Public
Affairs, School Board Transportation, Risk Management, General Services Radio Shop and Print
Shop, Dominion Aviation Services and others to plan this event. Our intent is to provide a
wonderful experience to the public.
Providing a FIRST CHOICE community through excellence in public service
000049
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: September 21, 2005
Item Number: 8.C.6.
Subject: State Road Acceptance
County Administrator's Comments:
County Administrator:
~
Board Action ReQuested:
Summary of Information:
Bermuda:
Chester village Green, Section 1
Chester Village Green, Section 2
Dale:
First Branch at Woodland Pond, Section B
Matoaca:
Cameron Bay, Section C
Midlothian:
Kingham at the Grove, Section 5
Preparer: Richard M. McElfish
Title: Director. Environmental Enqineerinq
Attachments:
II Yes
ONe
#
000050
TO: Board of Supervisors
FROM: Department of Environmental Engineering
SUBJECT: State Road Acceptance - CHESTER VILLAGE GREEN, SEC 1
DISTRICT: BERMUDA
MEETING DATE: 21 September 2005
ROADS FOR CONSIDERATION:
CHESTER VILLAGE DR
VILLAGE CREEK DR
VILLAGE GARDEN CIR
VILLAGE GARDEN DR
VILLAGE PARK AVE
Vicinity Map: CHESTER VILLAGE GREEN, SEC 1
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TO: Board of Supervisors
FROM: Department of Environmental Engineering
SUBJECT: State Road Acceptance - CHESTER VILLAGE GREEN, SEC 2
DISTRICT: BERMUDA
MEETING DATE: 21 September 2005
ROADS FOR CONSIDERATION:
CHESTER VILLAGE CIR
Vicinity Map: CHESTER VILLAGE GREEN, SEC 2
000052
TO: Board of Supervisors
FROM: Department of Environmental Engineering
SUBJECT: State Road Acceptance - FIRST BRANCH AT WOODLAND POND, SEC B
DISTRICT: DALE
MEETING DATE: 21 September 2005
ROADS FOR CONSIDERATION:
BROOK POINT PL
FIRST BRANCH LN
Vicinity Map: FIRST BRANCH AT WOODLAND POND, SEC B
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000053
Produced By Chesterfield County GIS
TO: Board of Supervisors
FROM: Department of Environmental Engineering
SUBJECT: State Road Acceptance - CAMERON BAY, SEC C
DISTRICT: MATOACA
MEETING DATE: 21 September 2005
ROADS FOR CONSIDERATION:
CAMERON BAY TER
Vicinity Map: CAMERON BAY, SEC C
PL
000054
TO: Board of Supervisors
FROM: Department of Environmental Engineering
SUBJECT: State Road Acceptance - KINGHAM AT THE GROVE, SEC 5
DISTRICT: MIDLOTHIAN
MEETING DATE: 21 September 2005
ROADS FOR CONSIDERATION:
RISE SHAFT RD
TIPPLE POINT RD
Vicinity Map: KINGHAM AT THE GROVE, SEC 5
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000055
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 1 of 2
AGENDA
Meeting Date: September 21,2005 Item Number: 8.C.7.a.
Subject:
Award a Contract to Moseley Architects for the Design of the Addition and
Renovations to Chesterfield County Courts Building in the Amount of $469,900
County Administrator's Comments: ¡(e-c...~J .~ð'U'c1-J
County Administrator:
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Board Action ReQuested:. Authorize the county administrator to execute a
contract with Moseley Architects to perform the design of the Chesterfield
County Courts Building in the amount of $469,900.
Summary of Information: Moseley Architects was selected from the firms
under annual contract with Chesterfield County. It is anticipated that the
addition for the Circuit and General District Court clerks will be between
17¡000 to 20¡000 gross square feet and that the renovations for both clerks
will encompass approximately 8,000 to 10,000 square feet of existing space.
The construction administration portion of the design contract will be
awarded in fiscal year 2007 consistent with funding planned in the CIP.
Preparer: Francis M. Pitaro
Title: Director. Department of General Services
Attachments:
DYes
.NO
I # 000056 I
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 2 of 2
Meeting Date: September 21, 2005
Budaet and ManaQement Comments:
This item requests that the Board consider the award of a contract for the
design of the addition and renovations of the Chesterfield County Courts
building. The contract amount is $469,900.
Sufficient funds are appropriated and available in the current budget to
award this design contract.
Preparer:
Rebecca T. Dickson
Title: Director. BudQet and ManaQement
000057
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 1 of 2
AGENDA
Meeting Date: September 21,2005 Item Number: 8.C.7.b.
Subject:
Award of a Contract to Moseley Architects for the Design of the Fire
Logistics Warehouse
County Administrator's Comments:
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County Administrator:
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Board Action ReQuested:
Authorize the county administrator to award a design contract to Moseley
Architects for the design of the Fire Logistics Warehouse in the amount of
$260¡400.
Summary of Information:
The Fire Department identified a critical need for a larger consolidated
logistics office, storage and repair facility in 1996. Through the CIP
process this project was identified and funded for design in FY2006. A space
programming study was completed in April 2005 identifying the specific needs
and the design is ready to begin. The facility will be located adjacent to
the Buildings & Grounds Warehouse.
The construction administration portion of the design contract will be
awarded in fiscal year 2007 consistent with funding planned in the CIP.
Preparer: Francis M. Pitaro
Title: Director. Department of General Services
Attachments:
DYes
.NO
I # 000058
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 2 of 2
Meeting Date: September 21,2005
Budaet and Manaaement Comments:
This item requests that the Board award a design contract to Moseley
Architects in the amount of $260¡400 for the design of the Fire Logistics
Warehouse. Sufficient funding is available in the FY2006 Capital Improvement
Program (CIP) to award the contract. Additional funding is expected to be
available in the FY2007 CIP on July 1¡ 2006 at which time the County
Administrator will be asked to consider a change order to the contract for
architectural services for bidding and construction administration.
Preparer:
Rebecca T. Dickson
Title: Director. Budaet and Manaaement
000059
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 2.
Meeting Date: September 21, 2005
Item Number: 8.C.7.c.
Subject:
Award a Contract to LandMark Design Group for the Programming, Design and
Construction Administration for the Irvin G. Horner Park Maintenance Facility
in the Amount of $110¡881
County Administrator:
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County Administrator's Comments:
Board Action ReQuested: Authorize the county administrator to execute a contract
with LandMark Design Group to perform the programming¡ design and
construction administration for the Irvin G. Horner Park Maintenance Facility
in the amount of $110,881.
Summarvof Information: LandMark Design Group was selected from the various
firms under annual contract with Chesterfield County. LandMark will complete
programming¡ design and construction administration for the new maintenance
facility at Horner Park. This building will serve as the maintenance center
for numerous park sites including Clover Hill Park, Worboro Sports Complex,
Horner Park as well as school sites in the Woodlake area.
Preparer: Francis M. Pitaro
Title: Director. Department of General Services
Attachments:
DYes
.NO
I # 000060 I
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 2 of 2
Meeting Date: September 21, 2005
Budaet and Manaaement Comments:
This item requests that the Board award a contract to LandMark Design Group
to perform the programming¡ design, and construction administration for the
Irvin G. Horner Park maintenance facility in the amount of $110,881.
The budget allocated for the maintenance facility building at Horner Park
is $650¡000¡ with $1,706 being spent to date. Therefore¡ sufficient funds
are available to award this contract.
Preparer:
Rebecca T. Dickson
Title: Director. BudQet and Manaqement
000061.
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 1 of 1
AGENDA
Meeting Date: September 21, 2005 Item Number: 8.C.8.a.
Subject: Request to Quitclaim a Variable Width Storm Water Management
System/Best Management Practice Easement and a Twenty-Foot Storm
Water Management System/Best Management Practice Access Easement
Across the Property of The Lakes on 3601 Incorporated
County Administrator's Comments:
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County Administrator:
Board Action ReQuested: Authorize the Chairman of the Board of Supervisors and
the County Administrator to execute a quitclaim deed to vacate a variable
width SWM/BMP easement and a 201 SWM/BMP access easement across the property
of The Lakes on 3601 Inc.
Summarvof Information:
The Lakes on 360 I Inc. has requested the quitclaim of a variable width
SWM/BMP easement and a 201 SWM/BMP access easement across its property as
shown on the attached plat. Staff has reviewed the request and approval is
recommended.
District: Clover Hill
Preparer:
John W. Harmon
Title: RiQht of Way ManaQer
Attachments:
. Yes
DNO
# 000062
VICINITY SKETCH
REQUEST TO QUITCLAL11 A J ARL4BLE J1IDTH SJJ7'l/BJIP
E4SEJIE¡YT AI'fD A 20' SH]lBJIP ACCESS E4SEJIE¡YT
ACROSS THE PROPERTI' OF THE LAKES OAr 360 LYC
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: September 21, 2005
Item Number: 8.C.8.b.
Subject: Request to Quitclaim a Portion of a Sixteen-Foot Drainage
Across the Property of Kingsland Partners, L.L.C.
County Administrator's Comments: Rec.~ A~
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Easement
County Administrator:
Board Action ReQuested: Authorize the Chairman of the Board of Supervisors and
the County Administrator to execute a quitclaim deed to vacate a portion of a
16¡ drainage easement across the property of Kingsland Partners¡ L.L.C.
Summarvof Information:
Kingsland Partners¡ L.L.C. has requested the quitclaim of a portion of a 16¡
drainage easement across its property as shown on the attached plat. Staff
has reviewed the request and approval is recommended.
District: Dale
Preparer:
John W. Harmon
Title: Riqht of Way Manaqer
Attachments:
. Yes
DNO
#
000065
VICINITY SKETCH
REQlJEST TO Ql"ITCLAIJl A PORTION OFA
SIXTEE¡V FOOT DRA.I1V:4GE E4SEJIE2VTACROSS
THE PROPERTY OF IlINGSLAiVD P4RTNERS LLC
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000066
Cogbill Road
State Route 638
Variable Width R/W
N 3 680 760.57
E 11,769.209.67
N65'01'58"E
.. R-' 385.70' R-1387.70'
-! , L=74.96'
L-48.29 Tan-37.49'
Tan-24.15' å-3·05' 41"
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CHB-566'01'52"W CH=74.96'
CH-48.29'
Ex. 16' Drainage
Easement
(D8.955 Pg.444
08.995 Pg.9)
to be vacated
(2,7715 S.F.)
lot 1
Kings Forest
Resubdlvlsion of
Section 2,
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Kingsland Partners LLC.,
Gplnp69-678-7056-00000
6400 Kingsland Glen Drive
D.8.5790 Pg.162
Clarice Linton
#6300 Cyrus St.
GpinI769-680-
4480-00000
Future Section 5
. Kingsland Glen
Phobus Drive
State Route 2808
(40' R/W)
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PLAT SHOWING SUR\
A 16'DRAINAGE EASEMENT TO BE VACATED
ACROSS THE PROPERTY OF KINGSLAND PARTNERSHIP, L.L.C.
DALE MAGISTERIAL DISTRICT
CHESTERFIELD COUNTY, VIRGINIA
COUNTY PROJECT NO: 0IM)()62
BDA
BARTHOl DESIGN ÁSSOCIATES
cIvU engineering & land surveying·
SSG Southlake BoIIIevard. RIchmond VJraInIa 23236
Phone (804)379-16<10 · Fax (804)379-1752
Date: 4-18-05
Revision Date: 8-28-05
Scale: 1"= SO'
Job No: 01-013-05
Sheet 1 of 1
.000067
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of1.
Meeting Date: September 21, 2005
Item Number: 8.C.9.
Subject: Approval of Water Contract for Kimlynn Subdivision - Beach Road,
Contract Number 02-0374
County Administrator's Comments: /(¿c.~ ;tØfr'~
County Administrator: ~
Board Action ReQuested: Staff recommends that the Board of Supervisors
approve this contract and authorize the County Administrator to execute any
necessary documents.
Summarvof Information:
This project includes 700 L.F.± of additional 12" water line work. Staff has
requested the additional work to provide a critical looping of water lines.
In accordance with the ordinance I the Developer is entitled to refunds for
the construction cost of the additional work.
Developer:
KDK Investment Group I Inc.
Contractor:
Bookman Construction Company I Inc.
Contract Amount:
Estimated
Estimated
Estimated
County Cost for Additional Work... ...... .... $42/318.00
Developer Cost.... . . . . . . . . . . . . . . . . . . . . . . . . . $110/420.00
Total. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $150,220.00
Code:
Cash Refund - Additional Work
5B-572WO-E4C
District:
Dale
Attachments:
CraiQ S. Bryant
. Yes
Title: Director of Utilities
Preparer:
DNO
# 000068
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 2 of 2
Meeting Date: September 21, 2005
BudQet and ManaQement Comments:
This item requests that the Board approve a contract to Bookman Construction
Company, Inc. for the Kimlynn Subdivision - Beach Road water line project.
County ordinance entitles the developer to refunds through connection fees
and funding for refunds has been appropriated in the FY2006 budget. No
additional appropriation is necessary to cover the cost for this project.
Preparer:
Rebecca T. Dickson
Title: Director. Budaet and Manaaement
000069
VICINITY SKETCH
Kimlynn
County Project #02-0374
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 1 of 1
AGENDA
Meeting Date: September 21,2005 Item Number: 8.C.10.
Subject: Request to Aid Christopher Daly in the Acquisition of Sewer and
Temporary Construction Easements for the Subdivision of Property on
Burroughs Street
County Administrator's Comments:
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County Administrator:
~
Board Action ReQuested: Authorize Right of Way Staff to aid Christopher Daly in
the acquisition of sewer and temporary easements for the subdivision of his
property on Burroughs Street; subject to the developer executing a contract
agreeing to pay all costs.
Summarvof Information:
Christopher Daly has requested that the County aid in acquiring sewer and
temporary easements for the subdivision of his property on Burroughs Street.
Approval is recommended.
District: Midlothian
Preparer:
John W. Harmon
Title: Riqht of Way ManaQer
Attachments:
. Yes
DNO
#
000071.
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000072
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 2
Meeting Date: September 21, 2005
Item Number: 8.C.11.
Subject: Approval of the Purchase of a Parcel of Land for the Expansion of
Ettrick Park
County Administrator's Comments:
¡(~ Â~~
County Administrator:
~
Board Action ReQuested: Approve the purchase of a parcel of land containing
3.1980 acres, more or lessl for $901900 plus closing costs estimated to be
$4,5001 from the Helen Williams Estatel Transfer $62,000 from the Rockwood
Park Improvements Project and Appropriate $33/400 in Park Cash Proffers for
the expansion of the Ettrick Park and authorize the County Administrator to
execute the sales contract and deed.
Summarvof Information:
Staff requests that the Board of Supervisors approve the purchase of a
parcel of land containing 3.1980 acres, adjacent to Ettrick Park, for
$90/900.00, plus closing costs. The contract is subject to obtaining the
necessary approvals to use the property as a park site. Funds for the
purchase will come from the Parks and Recreation capital project for
Rockwood Park and appropriation of Park cash proffers. Approval is
recommended.
District: Ma toaca
Preparer:
John W. Harmon
Title: Riqht of Way Manaqer
Attachments:
. Yes
DNO
# 000073
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 2 of 2
Meeting Date: September 21,2005
Budaet and Manaaement Comments:
This item requests that the Board of Supervisors approve the purchase of a
3.198 acre parcel of land for the expansion of Ettrick Park in the amount
of $90/900 and closing costs estimated to be $4,500. The Board is also
being requested to transfer $62/000 from the Rockwood Park Improvements
project and appropriate $33,400 in Park cash proffers. Funding is
available to transfer from the Rockwood Park Improvements project.
Preparer: Rebecca T. Dickson
Title: Director. BudQet and ManaQement
000074
WOODPEC~ R:Q40,
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'This is to certify that on 1- Z 3 - 0 ~
I made an accurate survey of the
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Randy L. Olson, C.L.S.
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000075
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: September 21, 2005
Subject:
Item Number: 8.C.12.a.
County Administrator:
Request permission for a Proposed Concrete Dumpster Pad to Encroach
Within a Sixteen-Foot Sewer Easement Across the Property of
McDonald/s Corporation, at 10201 Hull Street Road
Re~ 4~
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County Administrator's Comments:
Board Action ReQuested: Grant McDonald's Corporation, permission for a proposed
concrete dumpster pad to encroach within a 161 sewer easement across property
at 10201 Hull Street Roadl subject to the execution of a license agreement.
Summarvof Information:
McDonald I s Corporation I has requested permission for a proposed concrete
dumpster pad to encroach within a 16' sewer easement across property at 10201
Hull Street Road. This request has been reviewed by staff and approval is
recommended.
District: Dale
Preparer:
John W. Harmon
Title: RiQht of Way ManaQer
Attachments:
. Yes
DNO
#
000076
VICINITY SKETCH
REQUEST PER1'fLS'SION FOR A PROPOSED CO¡VCRETE
D lT1'fPSTER PAD TO E¡VCROA CH H ITHLV A SIXTEEN FOOT
SEJ1'ER EA SEJfE1VT A CROSS THE PROPERTY OF
l'fCD01\:4LDS CORPOR.4TION.4TI0201 HlTLL STREET ROAD
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Chesterfield County Department of Utilities
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CHE51ERF1ELD COUNTY, VIRGINIA .. a I . 000078
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 1 of 1
AGENDA
Meeting Date: September 21, 2005 Item Number: 8.C.12.b.
Subject: Request permission to Install a Private Sewer Service Within a
Private Easement to Serve Property at 12450 Tennessee Plaza
County Administrator's Comments: J( ~ A-~
County Administrator:
M
Board Action ReQuested: Grant Genuine Parts Company I permission to install a
private sewer service within a private easement and authorize the County
Administrator to execute the sewer connection agreement.
Summarvof Information:
Genuine Parts Company I has requested permission to install a private sewer
service within a private easement to serve property at 12450 Tennessee Plaza.
This request has been reviewed by staff and approval is recommended.
District: Clover Hill
Preparer:
John W. Harmon
Title: RiQht of Way Manaqer
Attachments:
. Yes
DNO
#
000079
VICINITY SKETCH
REQUEST PERl\USSION TO INSTALL A PRIVATE
SE\VER SERVICE 'VITHIN A PRIVATE EASEl\·IENT TO
SERVE PROPERTY AT 12450 TENNESSEE PLAZA
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EASEMENT PLAN
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000081
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: September 21, 2005
Item Number: 8.C.12.c.
Subject: Request permission to Construct an Emergency Access Road I Retention
Pi t and Monitoring Wells Wi thin a Fifty-Foot Unimproved County
Right of Way Known as Hottinger Drive Within Lake Genito, Section
C, for Proposed Walnut Grove, Section 2
County Administrator's Comments: f2~c! tì~~
County Administrator:
~
Board Action ReQuested: Grant J. Mark Sowers, permission to construct an
emergency access road, retention pit and monitoring wells within a 50 I
unimproved county right of way known as Hottinger Drive within Lake Genito,
Section C, for Proposed Walnut Grovel Section 2, subject to the execution of
a license agreement.
Summary of Information:
J. Mark Sowers I has requested permission to construct an emergency access
road, retention pit and monitoring wells within a 501 unimproved county right
of way known as Hottinger Drive within Lake Genito, Section C, for proposed
Walnut Grove, Section 2. This request has been reviewed by staff and
approval is recommended.
District: Clover Hill
Preparer:
John W. Harmon
Title: Riqht of Way ManaQer
Attachments:
. Yes
DNO
#
000082
VICINITY SKETCH
REQUEST PER.l\HSSION TO CONSTRUCT AN E:J\-:IERG-ENCY ACCESS ROAD
RE1ENTION PIT ANI> MONITORIN'"C';' WELLS WITlIm" A FIFn" FOOT UNTh:IPROVED
COUNTY RIGHI' OF WAY KNOWN AS HOTI'INGER DRIVE WTIHIN LAKE GENITO
SECTION C FOR PROPOSED WALNUT GROVE SECTION :!
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 1 of 1
AGENDA
Meeting Date: September 21,2005 Item Number: 8.C.13.œ..
Subject: Acceptance of a Parcel of Land Along the East Right of Way Line of
Old Gun Road West from the Trustees of Bethlehem Baptist Church
County Administrator's Comments:
R~J 4~~
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County Administrator:
Board Action ReQuested: Accept the conveyance of a parcel of land containing
0.096 acres along the east right of way line of Old Gun Road West (State
Route 673) from the Trustees of Bethlehem Baptist Church, and authorize the
County Administrator to execute the deed.
Summarvof Information:
It is the policy of the county to acquire right of way whenever possible
through development to meet the ultimate road width as shown on the County
Thoroughfare Plan. The dedication of this parcel conforms to that plant and
will decrease the right of way costs for road improvements when constructed.
District: Midlothian
Preparer:
John W. Harmon
Title: RiQht of Way ManaQer
Attachments:
. Yes
DNO
#
000085
VICINITY SKETCH
ACCEPTANCE OFA PARCEL OF LAND ALO¡VG THE E4ST
RIGHT OF H:4 Y LLVE OF OLD GU¡V ROAD HEST FROJ.1!
THE TRUSTEES OF BETHLEHEJ! BAPTIST CHURCH
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000086
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WATER frlETER
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EASEMENT /
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7796-00000 /
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BLOCK B
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CO. PROJ. 05-0153
CO. SITE 05PR0356
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Scale
LINE LENGTH
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L2 20.00
NOTE: THIS PLAT WAS PREPARED
WITHOUT THE BENEFIT OF A
TITLE REPORT AND IS SUBJECT
TO INFORMA TION WHICH MA Y BE
DISCLOSED BY SUCH. NOT ALL
EASEMENTS AND NO
IMPROVEMENTS SHOWN.
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DATE: Ð?,{/3/?0()!J"
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101 .rono"';';;1!' 1I~."¡UIte 100' Rlohmond, Virginia 23238. Phone (104) 7Il4-Ol71 . Fox (104) 7114-28311
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000087
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 1 of 1
AGENDA
Meeting Date: September 21, 2005 Item Number: 8.C.13.b.
Subject: Acceptance of a Parcel of Land for an Elementary School Site in
Harperls Mill
County Administrator's Comments:
I(~~
County Administrator:
~
Board Action ReQuested: Accept the conveyance a parcel of land containing 25
acresl more or less, from J. Mark Sowers and Deborah K. Sowers, and authorize
the County Administrator to execute the deed.
Summary of Information:
Staff requests that the Board of Supervisors accept the conveyance of a
parcel of land containing 25 acresl more or lessl for an elementary school
site in Harperls Mill from J. Mark Sowers and Deborah K. Sowers.
Approval is recommended.
District: Ma toaca
Preparer:
John W. Harmon
Title: Riqht of Way Manaqer
Attachments:
. Yes
DNO
#
000088
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 2
Meeting Date: September 21, 2005
Item Number: 8.C.14.
Subject:
Approval of a Change Order to A. D. Whittaker Contracting Incorporated for
the Addition of Protective Padding to Three Cells in the New Jail at a Cost
of $62,604
County Administrator's Comments:
R~~ A~
County Administrator:
c/:JIf
Board Action ReQuested: Authorize the county administrator to execute a change
order in the amount of $62¡604 to install protective padding in three cells
in the new jail.
Summarvof Information: The Department of Corrections and the jail staff
require three cells to be coated on the inside with protective padding in
order to properly protect inmates from injuring themselves or staff if they
become uncooperative or unruly. This change will equip all three cells with a
material designed especially for corrections applications that will meet
the requirements for the protection approved by the Virginia Department of
Corrections and the Chesterfield County jail staff.
Preparer: Francis M. Pitaro
Title: Director, Department of General Services
Attachments:
DYes
.NO
I # 000090
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 2 of 2
Meeting Date: September 21, 2005
BudQet and ManaQement Comments:
This item requests that the Board authorize the County Administrator to
execute a change order in the amount of $62,604 for the addition of
protective padding to three cells in the new jail, currently under
construction. Sufficient funds are available in the project/s contingency
account to cover this cost.
Preparer: Rebecca T. Dickson
Title: Director. Budaet and Manaaement
000091
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 3
Meeting Date:
September 21, 2005
Item Number: 8.C.15.
Subject: Transfer Road Cash Proffer Funds and Authorization to Award a
Construction Contract for the Centralia Road/Lost Forest Drive
Curve Re-paving Project
County Administrator's Comments:
R~~ A-~
County Administrator:
rftf
Board Action ReQuested: The Board is requested to 1) transfer $401000 in
road cash proffers; 2) authorize the County Administrator to proceed with the
environmental permits and advertisement for a construction contract for the
project; and 3) authorize the award of a construction contract, up to
$80,000 I to the lowest responsible bidder for the construction of the
Centralia Road/Lost Forest Drive Curve Re-Paving Project.
Summarvof Information: The Board has previously provided $100 1000 in road
cash proffers (Shed 13) for re-paving a short section of Centralia Road at
Lost Forest Drive to address accidents occurring at the intersection. The re-
paving is considered an initial phase of a larger $5 million plus unfunded
project on Centralia Road to address traffic accidents occurring between
Salem Church Road and Chalkley Road.
Detailed construction plans are being prepared for the re-paving. An
additional $40,000 should be transferred from road cash proffers (Shed 13) to
the re-paving project to address anticipated increased construction costs.
(Continued on next page)
Preparer:
R.J.McCracken
Title: Director of Transportation
Agen606
Attachments:
. Yes
DNO
#
00009
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 2 of 3
Summarvof Information: (continued)
The Board is also requested to authorize the County Administrator to enter
into the necessary county/VDOT/consultant/contractorl design I right-of-way
acquisition, environmental permits and/or construction agreements, acceptable
to the County AttorneYI and award a construction contract up to $801000 to
the lowest responsible bidder.
Recommendation:
Staff recommends the Board take the following actions:
1) Transfer $401000 in traffic Shed 13 road cash proffers to the Centralia
Road/Lost Forest Drive Curve Re-Paving Project;
2) Authorize the County Administrator to
county/VDOT/consultant/contractorl design,
environmental permits I and/or construction
the County Attorney, for the project; and
enter into the necessary
right-of-way acquisitionl
agreements I acceptable to
3) Authorize the award of a construction contract, up to $8010001 to the
lowest responsible bidder.
District:
Bermuda/Dale
000093
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 3 of 3
Meeting Date: September 21, 2005
Budaet and ManaQement Comments:
This item requests that the Board of Supervisors appropriate $40,000 in
road shed 13 cash proffers, authorize the County Administrator to proceed
with environmental permits, advertise for and award a construction bid up
to $801000 to the lowest responsible bidder for the construction of the
Centralia Road/Lost Forest Drive curve re-paving project. Sufficient road
shed 13 cash proffers are available to appropriate. This will revise the
total project budget to be $140,000.
Preparer:
Rebecca T. Dickson
Title: Director. Budqet and Manaqement
000094
CENTRALIA ROAD/LOST FOREST DRIVE
CURVE RE-PAVING PROJECT
BUDGET
ESTIMATED COST
Preliminarv EnQineering $13,000
Riqht-of-way $0
Utility Adiustments $0
Construction $80,000
Construction Contingency $16,000
Construction Administration and Inspection $11,000
Reserve $20,000
Total $140,000.00
REVENUE
SOURCE AND DATE AMOUNT
Road Cash Proffers (Shed 13 5/25/05 $100,000
Road Cash Proffers (Shed 13 Proposed 9/21/05 40,000
Total $140,000.00
000095
CENTRALIA ROAD I LOST FOREST DRIVE
CURVE RE-PAVING AND SHOULDER
APPROXIMATE PROJECT LIMITS
ii1
APPROXIMATE
UMITS OF CURVE
RE-PAVING & SHOULDER
PROJ ECT
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000096
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 3
Meeting Date: September 21, 2005
Item Number: 8.C.16.a.
Subject: Set a Public Hearing Date to Consider FY07 Enhancement Projects
County Administrator's Comments:
¡¿~ e~ Il,
County Administrator:
cØ(
Board Action Reauested: The Board is requested to set October 12¡ 2005¡ as
a public hearing date to consider FY07 Enhancement Projects.
Summary of Information: The Virginia Department of Transportation (VDOT)
Enhancement Program is intended to creatively integrate transportation
facili ties into the surrounding communi ties and the natural environment.
proj ects eligible for funding include pedestrian and bicycle facilities;
pedestrian and bicycle educational/safety activities; scenic easement/
historic site acquisition; scenic/historic highway programs; landscaping;
historic preservation; rehabilitation of historic transportation buildings;
preservation of abandoned railroad corridors; control/removal of outdoor
advertising; archaeological planning and research; mitigation of highway run-
off and wildlife protection; and establishment of transportation museums.
Transportation Enhancement Projects are financed with 80% VDOT funds and a
minimum 20% local match. The local match is usually provided from County
funds¡ from others and/or from in-kind contributions. VDOT staff will
evaluate project applications and make a recommendation to the Commonwealth
Transportation Board for inclusion in the FY07-FY12 Virginia Transportation
Six-Year Program.
(Continued on Page 2)
Preparer:
R.J. McCracken
Agen608
Title: Director of Transportation
Attachments:
. Yes
DNO
1 # 0000971
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 2 of 3
Summarvof Information: (continued)
The Board adopted an Enhancement Priority Project list last year for FY06
(attached). VDOT allocated $22 million for enhancement projects statewide.
Out of the five priority projects submitted to VDOTI the county only received
$1001000 for the Winchester Green (Phase II) project.
Staff recommends the Board set a public hearing date to consider FY07
Enhancement Projects. Prior to the hearing, staff will provide a recommended
FY07 Enhancement Priority Project list. At the public hearing, the Board will
be asked to approve the FY07 Enhancement Priority proj ect list, confirm
support for any new requests for enhancement funds by adopting a resolution
of support that guarantees the local matchl and designate funds for the
match.
Recommendation:
Staff recommends the Board set October 121 20051 as a public hearing date to
consider FY07 Enhancement Projectsl and authorize the advertisement for that
hearing.
District:
Countywide
000098
CHESTERFIELD COUNTY
FY06 ENHANCEMENT PROJECTS
Estimated Cost
Local Match
Transfers
Priority Projects:
Genito Road Streetlights - from Fox Chase Lane to Watercove Road
$400,000 $80,000
$50,000 $10,000
$470,000 $94,000
$225,000 $45,000
$400,000 $80,000
Winchester Green Sidewalk and Landscaping - from Alcott Road to Tower Road
Phase II of a $0.83M project
Cogbill Road Sidewalk - from Meadowbrook HS to Meadowdale Library,
Phase I of a $0.82M project
VSU Sidewalk - from Dorms on Woodpecker to Existing Sidewalk on East River Rd.
Walton Park Road Sidewalk, between Watch Hill Road and North Woolridge Road,
Phase II of a $1.1 M project
Other Projects:
Point of Rocks Bike Trail on Enon Church Road - from Point of Rocks Park
to Enon Library, Phase I (preliminary engineering) of $1.3M project
$240,000
Cogbill Road Sidewalk, from School Board Facility to Hopkins Road
$225,000
Spirea Road Sidewalk - from Mountain Laurel Drive to Sunflower Lane
$500,000
Chesterfield Avenue Sidewalk Safety Improvements,
Phase I
$300,000
Hickory Road Sidewalk - from Ravensbourne Drive to Woodpecker Road,
Phase I of $1.2M project
$400,000
East River Road Sidewalk and Pedestrian Trail (RR RW to River)
$900,000
Westfield Road Sidewalk, between Sycamore Square Drive and Winterfield Road,
Phase I of $1 M project
$500,000
VSU Entrances Landscaping
$140,000
$670,000
Route 10 Streetscaping (Courthouse Complex), between Centralia Road
and Beach Road, Phase II
Route 10/1-295 Landscaping
$50,000
Route 360 Landscaping, from Route 288 to Swift Creek
$70,000
Countywide Gateway Project
$220,000
Robious Road Streetlights, between Huguenot Road and Salisbury Road,
Phase I
$50,000
Route 360 Streetlights, Old Hundred Road to Wood lake Village Parkway
$200,000
Dutch Gap Conservation Area Trail and Pedestrian Bridge
$150,000
Pocahontas State Park Perimeter Trail
$340,000
Powhite Parkway/Route 288 Sight & Sound Barriers, Phase I
$1,000,000
ATTACHMENT A
000099
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 3
Meeting Date: September 21, 2005
Item Number: 8.C.16.b.
Subject:
Set a Public Hearing Date to Consider the Appropriation of Funds for the
Route 360 (Swift Creek to Winterpock Road) Widening Project
County Administrator's Comments:
e~U(J II~
~
County Administrator:
Board Action ReQuested:
The Board is requested to set a public hearing for October 12, 2005¡ to
appropriate an additional $10 million in anticipated VDOT reimbursements for
the Route 360 (Swift Creek to Winterpock Road) Widening Project.
Summarvof Information:
In 1999¡ the County began managing the design, right-of-way acquisition, and
construction of the Route 360 (Swift Creek to Winterpock Road) Widening
project under the customary VDOT/county agreement. Because of budget
constraints, the project was split into phases: a bridge phase (completed), a
westbound lane phase (bids have been rejected twice because they exceeded
estimates), and an eastbound lane phase (under design). To keep the project
moving forward, the east- and westbound phases of the project will now be
advertised as a combined project.
(Continued on Page 2)
Preparer:
R.J. McCracken
Title: Director of Transportation
Agen607
Attachments:
. Yes
DNO
#
000100
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 2 of 3
Summary of Information: (continued)
The Board previously appropriated $6.5 million in anticipated VDOT
reimbursements for the proj ect. The recently approved county road bond
referendum included $10 million for the eastbound project. In November 2004,
the county requested VDOT to agree to reimburse the county bond funds from
future VDOT funds. VDOT has just entered into the agreement.
The Board should appropriate the $10 million in additional VDOT
reimbursements. A public hearing is required for appropriations of $500,000 or
greater.
Recommendation:
Staff recommends the Board set October 12, 2005, as the public hearing date to
consider the appropriation of an additional $10 million in VDOT reimbursements
for the Route 360 (Swift Creek - Winterpock Road) Widening Project.
District:
Clover Hill and Matoaca
0001.01.
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 3 of 3
Meeting Date: September 21, 2005
Budaet and Manaaement Comments:
This item requests that the Board of Supervisors set a public hearing for
October 12, 2005 to consider appropriation of up to $10 million in Virginia
Department of Transportation (VDOT) reimbursement for the Route 360 (Swift
Creek to Winterpock Road) Widening Project.
The reimbursement agreement with VDOT has recently been executed and will
assist in the cost of right-of-way acquisition and construction costs to
complete this project.
Preparer: Rebecca T. Dickson
Title: Director. Budaet and Manaaement
000102
360 (SWIFT CREEK - WINTERPOCK)
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360(SC-WPL$10M
917/05
0001.03
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 2
Meeting Date: September 21,2005
Item Number: 8.C.16.c.
Subject:
Set Public Hearing to Consider Amending the Introduction to the Plan for
Chesterfield to Include Language Regarding Affordable Housing
County Administrator's Comments:
Re.c-~cl é)dd~ ¡Go.
County Administrator:
cd(
Board Action ReQuested: Board of Supervisors hold a public hearing on October
12, 2005 to consider amending the Plan for Chesterfield¡ the county's
comprehensive plant to add the following proposed affordable housing
language:
"Affordable housing opportunities for homeowners and renters should be
available to all who live and work in Chesterfield County. There should be
an opportunity for people of various income levels to live in economically
integrated neighborhoods. Affordable housing may be integrated into high
density and mixed-use development projects and should be encouraged through
more flexible zoning wherever possible."
Summarvof Information: The Code of Virginia now requires that comprehensive
plans address affordable housing. In 2003, the Chesterfield County Planning
Commission directed staff to review the County's affordable housing
situation, including current and future needs. In 2004, the Planning
Commission established a committee to review, discuss and recommend language
to the county¡ s comprehensive plan regarding affordable housing. The
Affordable Housing Task Force began meeting in the fall with Mr. Gecker and
Mr. Wilson co-chairing the committee. At its June 29, 2005 meeting¡ the
Affordable Housing Task Force agreed upon draft language regarding affordable
Preparer:
Kirkland A. Turner
Title: Director of PlanninQ
Attachments:
. Yes
DNO
#
0001.04
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 2 of 2
housing for consideration by the Planning Commission as an amendment to the
comprehensive plan. On August 16, 2005 I The Planning Commission held a
public hearing on the proposed amendment language and its addition to the
Introduction of the Plan for Chesterfield. The Planning Commission decided
to recommend the proposed language to the Board of Supervisors for
consideration.
It is recommended that the draft language noted above be incorporated in the
Plan for Chesterfield/s Introduction under the element denoted as
NEIGHBORHOODS (See the attachment) .
000105
THE PLAN FOR CHESTERFIELD
Introduction
· Preserving historic villages and creating
new mixed use centers as community
focal points.
New shopping centers should be architecturally
compatible with nearby historic buildings
IMPORTANT RESOURCES
The Plan protects the environment and enhances
the County's quality of life by recommending
planning and design that preserves environmental
functions and protects important environmental,
cultural and historic resources.
The Plan for Chesterfield strives for:
· Making land use recommendations that
take into consideration the conservation
and wise use of the County's natural
resources.
· Shaping appropriate development and
public access along the 75 miles of
James and Appomattox Riverfront.
Lake Chesdin
DRAFT
· Promoting environmental protection
within the County by instituting
protection measures in combination
with broader land use policies.
· Preserving the quality of the County's
streams, reservoirs and rivers.
· Identifying and encouraging the
preservation of lands, sites, and
structures that have archaeological
and/or historic significance.
· Developing and promoting open space
corridors as a framework to protect the
natural environment and scenic values
and provide outdoor recreation
opportunities.
NEIGHBORHOODS
Neighborhoods are the building blocks of
Chesterfield County and the County's quality of
life is determined by their livability and character.
The Plan for Chesterfield works toward assisting
the County's established neighborhoods and
commercial areas to remain healthy or regain lost
health by:
· Raising citizen awareness of critical
issues facing their neighborhoods.
· Assisting neighborhoods to become
proactive in their efforts to keep their
neighborhoods healthy.
· Recommending actions that stabilize and
improve the vitality and health of
established communities.
Affordable housinq opportunities for homeowners
and renters should be available to all who live and
work in Chesterfield County. There should be an
opportunity for people of various income levels to
live in economicallv inteqrated neiqhborhoods.
Affordable housinq may be inteqrated into hiqh
density and mixed-use development projects and
should be encouraqed throuqh more flexible
zoninq wherever possible.
8/05
000106
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: September 21,2005
Subject:
Item Number: 8.C.16.d.
Set Public Hearing to Consider Appropriation of Funds from the State
Compensation Board Technology Trust Fund Due to an Administrative Change
County Administrator's Comments: /(¿<..~ cPc.:Iö ~ / z,..
County Administrator: ~
Board Action ReQuested:
Set a public hearing for October 12¡ 2005 to consider appropriation of
$523¡935 in Technology Trust Funds from the State Compensation Board for
the Clerk of the Circuit Court due to an administrative change.
Summarvof Information:
For the past nine years¡ Virginia law has required the Clerk of the Circuit
Court to assess a Technology Trust Fund fee on certain transactions.
Pursuant to statute, such funds are remitted to the State and on an annual
basis, the State Compensation Board appropriates prior year collections for
technology enhancements in the Circuit Court Clerk¡s Office. Due to an
administrative change¡ beginning in FY2006¡ the State Compensation Board
plans to remit Technology Trust Funds directly to the county.
Reimbursements will be sent directly to a county special revenue fundI
where all reimbursement and expenditure activity will be recorded. No
county funds are affected by this appropriation as the county will simply
serve as a conduit for State monies that are allocated by statute directly
to the Circuit Court Clerk. The Clerk utilizes Technology Trust Fund
monies to convert paper records to a digital format and for other
automation enhancements. The funds were not included in the FY2006 adopted
county budget and therefore need to be appropriated. They will be made a
part of adopted county budgets in the future.
Preparer:
Rebecca T. Dickson
Title: Director, BudQet and ManaQement
Attachments:
DYes
.NO
#
00010
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 2
Meeting Date: September 21, 2005
Item Number: 8.C.17.
Subject: Approval of FY2007 Priority List of Primary and Interstate Needs
County Administrator's Comments:
í I
i~/ e(l)Pt/}1-M1 ð
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~.
,I /J
A~o-u+
County Administrator:
Board Action Reauested: The Board is requested to approve the attached
priority list of highway projects and letter regarding Chesterfield/s primary
and interstate road needs, and forward this information to the Commonwealth
Transportation Board and our Congressional and State Legislative Delegations.
Summarvof Information: Each year the Board of Supervisors is requested to
adopt a priority list of projects for consideration at VDOT's financial
planning and programming meeting. A public meeting is scheduled for the
Richmond District on October 17 I 2005 from 4: 00 pm to 7: 00 pml in the
Historic Petersburg Train Station I located at 103 River Street.
The purpose of the meeting is to receive comments from local government
officials and citizens that will assist the Commonwealth Transportation Board
(CTB) in updating the Virginia Transportation Six-Year Improvement Program
for FY07 through FY12. Just prior to the meeting I the Commonwealth
Transportation Board representative for the Richmond Districtl Mr. Gerald P.
McCarthy I will have a separate meeting with local public officials from
2:30 p.m. to 4:00 p.m. to discuss the FY07 Primary Allocation Process. The
Virginia Transportation Six-Year Improvement Program lists projects
(Continued on next page)
Preparer: R.J. McCracken
Agen605
Title: Director of Transportation
Attachments:
. Yes
DNO
#
00010
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 2 of 2
Summary of Information: (Continued)
that have been partially funded for design and construction. VDOT's meeting
provides the county the opportunity to recommend Chesterfield's priority
projects for primary and interstate road needs to the CTB. The Board of
Supervisors will be asked later this year to consider the Secondary Road
Six-Year Program for improvements to the county's secondary road system.
The recommended priority list is shown on Attachment A. Projects identified
on the list are the same priorities as those approved by the Board last year
with the exception of the deletion of Chester Road/Kingsdale Road that is
currently under construction. The location map and description of each
project is shown on Attachment B. The recommended letter to be submitted to
the CTB is shown in Attachment C.
The total cost of the recommended Chesterfield priority projects is
approximately $264 million. The Richmond District consists of fourteen
counties and eight cities/towns. The District/s total primary and interstate
construction allocation for last year was approximately $218 million.
Recommendation:
Staff recommends:
1)
The Board approve the recommended priority list of highway
projects and letter; and
2)
The approved priority list and letter be forwarded to
Chesterfield County/s Congressional and State Legislative
Delegations and the Commonwealth Transportation Board.
District:
Countywide
000109
CHESTERFIELD COUNTY BOARD OF SUPERVISORS
RECOMMENDED PRIORITY LIST OF HIGHWAY PROJECTS
September 21, 2005
CURRENT
COST IN
PRIORITY PROJECT DESCRIPTION FROM TO MILLIONS
Route 360 6/8 Lanes Swift Creek Winterpock Rd. $18
2 Route 1 0 6 Lanes A. 1-95 Ware Bottom Springs Rd. $25
B. Ware Bottom Spr. Rd. Meadowville Rd. $15
C. Route 1 1-95 $5
3 Route 60 6 Lanes Courthouse Rd. Old Buckingham Rd. $11
4 1-295 Interchange Meadowville Rd. $30
5 Centralia Road Intersect. Impr. Route 10 Chester Rd. $11
6 Route 360 8 Lanes Route 288 Swift Creek $5
7 Huguenot Road 6 Lanes Route 60 Alverser Dr. $5
8 Route 360 6/8 Lanes A. Winterpock Rd. Woodlake Pky. $8
6 Lanes B. Wood lake Pky. Otterdale Rd. $18
9 Powhite Parkway 4 Lanes Coalfield Rd. 1500' west of Coalfield Rd. $4
10 New Freeways Pre!. Engr. & A. Coalfield Rd. Route 360 $2
(Powhite Pky. Ext., Right-of-Way B. Powhite Pky. Ext. 1-95 $5
EasVWest, C. EasVWest Freeway 1-85 $1
North/South)
. 11 Signalization Var. Locations Countywide $1
12 Sight & Sound Powhite Pky., Countywide $20
Barriers Route 288
13 Park/Ride Commuter Countywide $2
Facilities Parking Lots
14 Remove Tolls Powhite Pky. Ext. Chippenham Pky. Route 288 $78
15 High Speed Rail Chesterfield
TOTAL $264
. SIGNALIZATION REQUESTS RECEIVED THROUGH THE BOARD:
ROUTE 360 AT L YNVIEW DRIVE & BROADSTONE ROAD
POWHITE PARKWAY /OLD HUNDRED ROAD AT BRANDERMILL PARKWAY
ROUTE 60 CORRIDOR SIGNAL IMPROVEMENTS
ROUTE 10 AT ECOFF AVENUE & PARKER LANE
ROUTE 1 AT BERMUDA HUNDRED ROAD & SAND HILLS DRIVE
RIVER ROAD AT PICKETT AVENUE
ATTACHMENT A I
00011.0
RECOMMENDED PRIORITY PROJECTS
SEPTEMBER 21, 2005
N
W*E
PRIORITY PROJECT
s
Priority Projects not shown on map:
@ SIGNALIZATION
@ SIGHT / SOUND BARRIERS
@ PARK / RIDE FACILITIES
@ TOLL REMOVAL, POWHITE PKY.
@ HIGH SPEED RAIL
ATTACHMENT B
PAGE 1 OF 4
0001.1.1.
RECOMMENDED PRIORITY PROJECT DESCRIPTIONS
1. Route 360 (Swift Creek to Winterpock Road) - widening to six/eight lanes
This section of Route 360 carries 69,000 vehicles per day. This volume is expected to increase
to approximately 95,000 vehicles per day by the year 2025. The county has completed the road
design and right-of-way acquisition is underway. The county advertised twice for construction
bids of the westbound widening of Route 360; however, bids received were too high. The entire
project will be advertised this fall and it will hopefully be under construction in Spring 2006.
Because the majority of additional funding for the project is projected in FY08 and FY09 years
of the Six Year Improvement Plan (SYIP), the county has entered into an agreement with
VDOT to loan $11.6 million towards the project in order to keep it on schedule.
2. Route 10 (Route 1 to Meadowville Road) - widening to six lanes
This section of Route 10 is carrying approximately 45,000 vehicles per day. This volume is
expected to increase to 65,000 vehicles per day by the year 2020. The county completed public
hearing design plans for Route 10 from Interstate 95 to Meadowville Road. The
Commonwealth Transportation Board approved the design in Fall 1999. Funds for right-of-way
acquisition and construction of this project are not in the VDOT Six- Year Improvement
Program. The project can be constructed in phases with Phase I being between 1-95 and Ware
Bottom Spring Road. The county has programmed $15 million in county bond funds over the
next six years in order to construct a portion of Phase I.
3. Route 60 (Courthouse Road to Old Buckim!ham Road) - widening to six lanes
This section of Route 60 is carrying approximately 49,000 vehicles per day. This volume is
expected to increase to 57,000 vehicles per day by the year 2020. This project is not in VDOT's
Six- Year Improvement Program.
4. Interstate 295IMeadowville Road - interchange
This interchange is needed to help promote economic development and to prevent unacceptable
levels of service in the future on Route 10, Meadowville Road, and North Enon Church Road.
The county has completed the design and has control of the right-of-way needed for
construction of the interchange. Congressman Forbes earmarked $3.35 million in past
allocations for the project. Funds for construction of this project are not in VDOT's Six- Year
Improvement Program.
5. Centralia Road (Route 10 to Chester Road) - intersection improvements, various locations
Centralia Road carries approximately 11,000 vehicles per day. This volume is expected to
increase to 16,000 vehicles per day by the year 2020. A high volume of truck traffic and the
lack of turn lanes reduces the operational efficiency of the road. This project is not included in
VDOT's Six- Year Improvement Program. County road cash proffers will be used for a spot
safety improvement of the curve at Lost Forest Dri ve.
ATTACHMENT B
Page 2 of 4
0001.1.2
6. Route 360 (Route 288 to Swift Creek) - widening to eight lanes
This section of Route 360 carries 69,000 vehicles per day. This volume is expected to increase
to 95,000 vehicles per day by the year 2020. Four lanes have been provided eastbound; however,
a fourth westbound lane is needed to relieve congestion. Traffic routinely backs up on the
Route 288 ramp at rush hour. A county road cash proffer project to provide an initial phase of
the westbound widening, a fourth westbound lane from Route 288 to Old Hundred Road has
been designed, right-of-way acquisition is underway and construction is planned for Spring
2006. The rest of the westbound widening is not included in VDOT's Six-Year Improvement
Program.
7. Hueuenot Road (Route 60 to Alverser Drive) - widening to six lanes
This section of Huguenot Road is carrying approximately 44,000 vehicles per day. This volume
is expected to increase to 50,000 vehicles per day by the year 2020. This project is not in
VDOT's Six- Year Improvement Program.
8. Route 360 (Winterpock Road to Otterdale Road) - widening to six/eight lanes
This section of Route 360 carries between 23,000 and 45,000 vehicles per day. This volume is
expected to increase to 38,000 and 65,000 vehicles per day by the year 2020. This project is not
included in VDOT's Six - Year Improvement Program.
9. Powhite Parkwav (Coalfield Road to 1.500 feet west of Coalfield Road) - widening to four
lanes
This section of Powhite Parkway carries approximately 16,000 vehicles per day. This volume is
expected to increase to 40,000 vehicles per day by the year 2020. The Route 288 project
included construction of two additional lanes on Powhite Parkway from Route 288 to Coalfield
Road. This project will extend the four-lane road through the Coalfield Road intersection. This
project is not in VDOT's Six-Year Improvement Program.
10. Powhite Parkwav Extension: East-West Freewav: North-South Freewav
Preliminary engineering and right-of-way acquisition are necessary for the county's outer
beltway (Powhite Parkway Extension from Route 288 to Route 360; East-West Freeway from
Route 360 to Interstate 95; and North-South Freeway from East-West Freeway to Interstate 85).
Preliminary engineering is needed to properly identify the location of the beltway. Right-of-way
should be acquired where growth threatens to block the corridors. This project is not in
VDOT's Six - Year Improvement Program.
11. Sienalization (Countvwide)
The installation of traffic signals is needed at various intersections. Signalization requests on
primary roads received through Board members include: Route 360 at Lynview Drive; Route 360
at Broadstone Road; Powhite Parkway/Old Hundred Road at Brandermill Parkway; Route 10 at
Ecoff Avenue; Route 10 at Parker Lane; River Road at Pickett Avenue; Route 1 at Bermuda
Hundred Road; Route 1 at Sand Hills Drive; and signal improvements along the Route 60
corridor. VDOT's Six-Year Improvement Program allocates $495,000 for signalization needs
throughout the entire Richmond District.
ATTACHMENT B
Page 3 of 4
0001.1.3
12. Sh!ht and Sound Barriers (Countywide)
These barriers are needed to reduce the impacts of the roadways on adjoining neighborhoods.
This project is not included in VDOT's Six-Year Improvement Program.
13. Park and Ride Facilities (Countywide)
Preliminary engineering is required to identify potential park and ride facility locations. These
facilities will be needed in the future to help reduce countywide traffic congestion. This project
is not included in VDOT's Six - Year Improvement Program.
14. Remove Tolls on the Powhite Parkway
Funding is needed to retire the debt on Powhite Parkway from Chippenham Parkway to
Route 288 and allow the tolls to be removed. This project is not included in VDOT's Six-Year
Improvement Program.
15. Hh!h Speed Rail
Funding is necessary to develop high-speed rail service in Chesterfield County and the region.
This project is not included in VDOT's Six-Year Improvement Program.
ATTACHMENT B
Page 4 of 4
0001.1.4
September 21, 2005
Oregory A. Whirley
Acting Commissioner
V A Department of Transportation
1401 E. Broad Street
Richmond, VA 23219
SUBJECT: VDOT's Fall Transportation Meeting
Chesterfield County Priority Projects
Dear Commissioner Whirley:
On behalf of the Chesterfield County Board of Supervisors, I am submitting Chesterfield
County's priority list of highway projects. I am requesting this priority list be entered into the
record for the Richmond District Fall Transportation Meeting. Our top four priorities are
highlighted below.
Our number one priority project is the widening of Route 360 to six/eight lanes from Swift Creek
to Winterpock Road. The project will be ready for construction next year; however, necessary
state funds are not allocated until FY08 and FY09 of the current Program. To accelerate the
project, the county has entered into an agreement with VDOT to loan $11.6 million towards the
project. The county is requesting the project to be fully funded in FY07 so that county dollars can
be applied to other critical road needs.
Route 10 in the Enon area is our second priority project. Route 10 needs to be widened to six lanes
from Route 1 to Meadowville Road. In September 1999, public hearing plans for the widening of
Route 10 from 1-95 to Meadowville Road were approved by the Commonwealth Transportation
Board. This project is ready to go to right-of-way and construction if funding is provided. The
project could be constructed in phases with the first phase being between 1-95 and Ware Bottom
Spring Road. The county has programmed $15 million in county bond funds over the next six years
for a section of Phase I. Additional funding is required for Phase I and to complete the remaining
phases of the project.
ATTACHMENT C
Page 1 of2
0001.1.5
The county's third priority is the Route 60 project from Courthouse Road to Old Buckingham Road.
This section of Route 60 needs to be widened to six lanes. Traffic volumes on this corridor are
already high and are expected to increase in the future. Widening of this section of Route 60 should
relieve some of the traffic problems we are also experiencing on Old Buckingham Road.
Finally, our fourth priority is the I-295/Meadowville Road Interchange project. Construction of
this interchange is needed to promote economic development and prevent unacceptable levels of
service on Route 10 and other area roads. The county has completed the design of the project and
has control of the right-of-way needed for construction of the interchange. Congressman Forbes
has already provided over $3 million towards the project. Additional funding for construction of
this project should be programmed in the next Six-Year Improvement Program.
We look forward to seeing these needed road improvements constructed.
Sincerely,
Edward B. Barber
Midlothian District
Chairman, Board of Supervisors
Attachment
cc: The Honorable Members of the Chesterfield Congressional Legislative Delegation
The Honorable Members of the Chesterfield State Legislative Delegation
The Honorable Members of the Board of Supervisors
Lane B. Ramsey
M.D. ("Pete") Stith, Jr.
R.J. McCracken
Chris Winstead, Acting District Administrator
Dale Totten, Resident Administrator
ATTACHMENT C
Page 2 of2
0001.1.6
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: September 21, 2005
Subject:
Item Number: 8.C.18.
Request for a Permit to Stage a Pyrotechnics Display at the Chesterfield
County Airport on October 15 and 16¡ 2005
County Administrator's Comments:
f}~J~-cI Á#?0U6(
~
County Administrator:
Board Action ReQuested:
The Board of Supervisors is requested to approve a permit to stage a
pyrotechnics display at the Chesterfield County Airport on October 15 and 16,
2005.
Summarvof Information:
In conjunction with the October 15 and 16 air show at the Chesterfield County
Airport, Flights Unlimited is proposing to conduct a model airplane
exhibition which will include having the model airplanes remotely trigger
small explosions of black gunpowder, situated in pots located on the ground.
Such pyrotechnics displays require a permit from the Board of Supervisors.
The displays are to be conducted by Jeff Phillips of Flights Unlimited¡ who
is experienced in conducting such displays. plans for the displays have been
reviewed by the Fire Marshal, who has found that they meet all Fire
Prevention criteria. The Fire Marshal recommends granting the permit, with
the requirement that Flights Unlimited provide the County with a liability
insurance policy naming the County of Chesterfield as an additional insured
party in the amount of $1¡000¡000 before conducting any displays.
Preparer: Steven L. Micas
Title: County Attorney
0505:70009.1
Attachments:
. Yes
DNO
#
0001.17
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Application for Fireworks Dísplay
(Pril1t or Type All Information)
Date of Application:
Event Name:~ ~J.1,.,..~¡~4.. Date: tqi~l~
Time of Fireworœ:~"""'-"\r Rain Date: NIPr
Event Location: ~ I\;~
Shooting sitelDisplay area: Set'. M~
(¡nelude map) .
Sponsoring Qrganiz.atian:~.M. i\~
Person In Charge of Event: ~~ ~t
Maili~q ~ddre~s: lEI' ldfcl& D-.
City:~_ State:VJ\ Zip: ").~7
Work Phone:"'J1.ß-O"l1\ Home Phone:S1\\-ðA.?l\
Person Coordinating Fireworks: ~ ~~\\P (for the sponsor)
Mailing Address; c,'J.Q. Lœ.-,,~iHf" \....G.~ FJ..
City: ~~~\'-t~ State:y,& Zip: ~'61..\\
Work Phone:~?S\-3\'6Home Phone: i.!f.:A)C~-Iþ,t
Company Respo.~sible for Shooting: "f\~~~ rJ~\"",,,.\J
Mailing Address: l\'Ä L.~t'l!I.cr ~~.
City: ~'\t. Statem. Zip: ?l\5l\'
Work Phone:~~Ü~After Hours: ~)(l,95 -(9.'«
Shooters Name::J~~ "':\\1'3
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Application for rireworks Display
General Information
Application for a fireworks permit shall be made În writing to the Chesterfield Fire and
Life Safety Division at least 60 days in advance of the date of the display or discharge.
All permits for fireworks displays, must be approved by the Chesterfield County Board
of Supervisors and have met or agreed to meet the following restrictions:
1. A minimum liability insuran.ce certificate of $1.000.000.00 must be secured;
subject to the approval of the Coun'ty Attorney. The County shall be named ir1
addition to the insured on the certificate or proof of insurance.
2. The discharge site must be pre-approved by the Chesterfield County Fire
Marshal or his appointed assistant. This visit should be coordinated with the
shooter if possible and conducted prior to SUbmitting the permi't application to the
Board of Supervisors.
3. All handling, storage, discharge. and activities related to the fireworks must
follow the Virginia Statewide Fire Prevention Code and related standards.
4. The person in charge of the event. based on prior approval, is responsible for:
a. coordinating and/or providing adequate fire protection for the
display,
b. arranging appropriate security and crowd control for discharge and
display areas,
c. policing the fallout area after the display for the purpose of locating
unexploded shells. The area is to be searched and rendered safe
before allowing public access.
5. The person in charge of the event is responsìble for the timely completion of all
paperwork, site visits. show coordination, etc., to ensure the display will occur
without delays or cancellation.
c: firework. cÞp
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Note:
/
/
Attach a list of fireworKs to be used in the display.
Attach a copy of the certificate of insurance,
Include a site drawing noting discharge site, spectator viewing area, parking, and
any nearby structures.
4,
Should you have any questions. call the Fire and Life Safety Division at 748-
1426.
5.
Return application to:
Chesterfield Fire Department
Fire and Life Safety .
P. O. Box 40
Chesterfield. VA 23832
DateAJevc6
/"
Applicant's Signature: '-í) ^ ~.. /~
Print Name: N(J.:~~~'C.o..f\
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i...~ Site suitable for display pending County Attorney and Board of Supervisors
approval.
Site unsuitable"; IJ,,/
Fire Official: ! ~»zJ~ ~
Date·:
0¡../2--tJ 5
Event Representati....e:
Date:
0001.20
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 2
Meeting Date: September 21, 2005
Subject:
Item Number:
8.C.19.
Approval of Mutual Aid Agreement for Emergency and Firefighting Services with
Dinwiddie County
County Administrator's Comments:
R ðZCC7;Pl/J?!0?1c1 /) I"~OU--O)
County Administrator:
~
Board Action ReQuested:
The Board of Supervisors is requested to authorize the County Administrator
to enter into a mutual aid agreement for emergency and firefighting services
with Dinwiddie County.
Summarvof Information:
In 1981¡ Chesterfield entered into a mutual aid agreement with neighboring
jurisdictions (Colonial Heights, petersburg¡ Hopewell¡ Dinwiddie and Prince
George) to provide emergency services across jurisdictional lines. This
mutual aid agreement provides for each locality to render assistance to other
localities in circumstances where assistance is requested. The Fire
Department is now proposing to supplement this agreement by entering into an
agreement with Dinwiddie County which will provide for mutual automatic
assistance from Chesterfield to Dinwiddie and from Dinwiddie to Chesterfield,
Preparer: Steven L. Micas
Title: County Attorney
0505:70019.1
Attachments:
. Yes
DNo
# 000123
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 2 of 2
for emergency fire and medical calls that occur in certain discrete areas of
each County. A map showing the proposed automatic response area for each
County is attached. Although the agreement provides for an automatic
response¡ it also provides that neither jurisdiction is obligated to respond
to a call in the other jurisdiction if its fire or emergency apparatus is
already in or committed to another use in its own jurisdiction.
0505:70019.1
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000126
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: September 21, 2005
Item Number: 8.C.20.
Subject:
Transfer of $5,000 in Matoaca District Improvement Fund to the Parks and
Recreation Department to Purchase and Install Chain Link Fencing Around the
Matoaca Park Football Field
County Administrator's Comments:
County Administrator:
~
Board Action ReQuested:
Transfer $5,000 from the Matoaca District Improvement Fund to the Parks and
Recreation Department to purchase and install chain link fencing around the
Matoaca football field.
Summarvof Information:
Supervisor Humphrey has requested that $5,000 be transferred from the Matoaca
District Improvement Fund to the Parks and Recreation Department to purchase
and install chain link fencing around the Matoaca football field. Although
this request was originally made by the Matoaca Athletic Association¡ the
County is not legally authorized to give money to private organizations like
the Association. The Board is authorized to transfer public funds to the
Parks and Recreation Department to make capital improvements to County
property.
For information regarding available balances in the District Improvement Fund
accounts¡ please reference the District Improvement Fund Report.
Preparer:
Rebecca T. Dickson
Title: Director BudQet and Manaqement
0425:69698.1
Attachments:
. Yes
DNO
ð00127
"
DISTRICT IMPROVEMENT FUNDS
APPLICATION
/
\(ro""
o ~ej 0\'
\1..1" ¡j-'
This application must be completed and signed before the County can
consider a request for funding with District Improvement Funds. Completing and
signing this form does not mean that you will receive funding or that the County can
legally consider your request. Virginia law places substantial restrictions on the
authority of the County to give public funds, such as District Improvement Funds, to
private persons or organizations and these restrictions may preclude the County's
Board of Supervisors from even considering your request.
1. What is the name of the applicant (person
or organization) making this funding
request? Matoaca Athletic Association
2. If an organization is the applicant, what is
the nature and purpose of the organization?
(Also attach organization's most recent
articles of incorporation and/or bylaws to
application.) Youth Sports ProQrams bylaws on
file with Parks and Recreation
Department
3. What is the amount of funding you are
seeking? $5,000
4. Describe in detail the funding request and
how the money, if approved, will be spent. Chain link fencinQ for crowd and
traffic control around the Matoaca
Park football field.
5. Is any County Department involved in the
project, event or program for which
you are seeking funds? Parks and Recreation
6. If this request for funding will not fully fund
your activity or program, what other None
individuals or organizations will provide
the remainder of the funding?
0407:23380.1
000128
·
'\¡ ,
.-
Page 2
7. If applicant is an organization, answer the
following:
Is the organization a corporation?
Is the organization non-profit?
Is the organization tax-exempt?
Yes -V
Yes -V
Yes -V
No
No
No
8.
What is the address of the applicant
making this funding request?
P. O. Box 1094
Chesterfield , VA 23832
9.
What is the telephone number, fax number,
e-mail address of the applicant?
Telephone 804 590-1343
Fax 804 -590-1343
e-mail
l!1fº_çº<ª~~~5~:?~@_ÇQDJÇ_et. il~~
Signature of applicant. If you are signing on
behalf of an organization you must be the
president, vice-president, chairman/director
or vice-chairman of the organization.
~ .~ (P:~)
Signature ::::s "1-'
Director of Football
Title (if signing on behalf of an organization)
Kenny Crewe
Printed Name
Rf~\ \0<
Date
C( ~ ~.~
(l~cJL ~~~~ y~ ,\\{\Jt-.
~
0407:23380.1
0001.29
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: September 21, 2005
Item Number: 8.C.20.b.
Subject:
Donate $1,600 ($8¡ 000 Total) from Each District Improvement Fund to the
American Red Cross for Hurricane Katrina Relief
County Administrator's Comments:
County Administrator:
rß(
Board Action ReQuested:
The Board is requested to donate $1,600 ($8¡000 Total) from each District
Improvement Fund to the American Red Cross for Hurricane Katrina Relief.
Summarvof Information:
All Supervisors have requested that $1,600 ($8,000 Total) from each District
Improvement Fund be donated to the American Red Cross for Hurricane Katrina
Relief. The American Red Cross is a non-profit, tax-exempt organization
dedicated to saving lives during disasters. The Board is authorized under
Va. Code § 15.2-953B to make donations to non-profit life saving
organizations that are not controlled in whole or in part by any church or
sectarian society. The American Red Cross qualifies for donations under this
section. This donation, if approved, will match the $8,000 which the
Chesterfield Employee Association raised from County employees and citizens
to donate to the Red Cross relief effort.
For information regarding available balances in the District Improvement Fund
accounts, please reference the District Improvement Fund Report.
Preparer:
Rebecca T. Dickson
Title: Director, BudQet and ManaQement
70091.1
Attachments:
. Yes
DNO
#
Page 1
DISTRICT IMPROVEMENT FUNDS
APPLICATION
This application must be completed and signed before the County can
consider a request for funding with District Improvement Funds. Completing and
signing this form does not mean that you will receive funding or that the County
can legally consider your request. Virginia law places substantial restrictions on
the authority of the County to give public funds, such as District Improvement
Funds, to private persons or organizations and these restrictions may preclude
the County's Board of Supervisors from even considering your request.
1 . What is the name of the applicant (person
or organization) making this funding
request? Chesterfield Employees Association
2. If an organization is the applicant, what is
the nature and purpose of the organization?
(Also attach organization's most recent
articles of incorporation and/or bylaws to
application.) See attached
3. What is the amount of funding you are
seeking? $8,000 ($1600 per district)
4. Describe in detail the funding request and
how the money, if approved, will be spent. Contribution to the American Red
Cross for Hurricane Katrina Relief in addition to the funds already raised by the
employee association (donated from employees and citizens)
5. Is any County Department involved in the
project, event or program for which
you are seeking funds? N/ A
6. If this request for funding will not fully fund
your activity or program, what other
individuals or organizations will provide
the remainder of the funding? N/A
Page 2
7. If applicant is an organization, answer the
following:
Is the organization a corporation?
Is the organization non-profit?
Is the organization tax-exempt?
Yes
Yes
Yes
No
No
No
x
X
X
8.
What is the address of the applicant
making this funding request?
P.O. Box 40, Chesterfield, VA 23832
9. What is the telephone number, fax number, 804-717-6325
e-mail address of the applicant? Krond@chesterfield.qov
Signature of applicant. If you are signing
on behalf of an organization you must be
the president, vice-president,
chairm n irector or vice-chairman of the
organi atio .
Signature
President
Title (if signing on behalf of an organization)
Doris Kron
Printed Name
September 20. 2005
Date
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: September 21, 2005
Subject:
Item Number:
9.
Citizen Request to Address the Board Under "Hearings of Citizens on
Unscheduled Matters"
County Administrator's Comments:
County Administrator:
vd(
Board Action ReQuested:
Summary of Information:
In accordance with Board procedures I 'Mike Harton has requested the
opportunity to speak to the Board on behalf of the Task Force for Responsible
Growth to address the placement of the new middle school. (See attached e-
mail. )
Preparer: Steven L. Micas
Title: County Attorney
0800:70069.1
Attachments:
. Yes
DNO
#
Message
Page 1 of 1
Elko, Lisa
From: Mike Harton [mike@harton.net]
Sent: Thursday, September 15, 2005 4:16 PM
To: Elko, Lisa
Subject: Request to Speak at BOS meeting September 21
Ms, Elko:
Below is my original request to speak before the BOS. Mr. Barber called me at 2: 55 PM August
24 and invited me to speak that afternoon, but said if could not make it that I could speak in
September. I intend to do so next week, the subject being the same as last month. I am not
asking for response or remedy from the BOS (as per the attorney's message in response to the
original request). Thanks,
Mike Harton
-----Original Message-----
From: Mike Harton [mailto:mike@harton.net]
Sent: Wednesday¡ August 17, 20059:28 PM
To: 'elkol@co.chesterfield.va.us'
Subject: Request to Speak at BOS meeting August 24
Dear Ms. Elko:
By this e-mail I am requesting the opportunity to speak briefly at the afternoon session of the
Board of Supervisors next Wednesday¡ August 24. I will provide some clarifying information
regarding the placement of the new middle school on behalf of the Task Force for Responsible
Growth.
Please confirm my request and tell me what the time limit is on comments. Thank you.
Dr. Mike Harton¡ Vice President
Task Force for Responsible Growth
Midlothian
379-0915
9/1612005
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 4
Meeting Date: September 21, 2005
Item Number: 10.A.
Subject: Developer Water and Sewer Contracts
County Administrator's Comments:
County Administrator:
rfijf
Board Action ReQuested: The Board of Supervisors has authorized the County
Administrator to execute water and/or sewer contracts between County and
Developer where there are no County funds involved.
The report is submitted to Board members as information.
Summarvof Information:
The following water and sewer contracts were executed by the County
Administrator:
1.
Contract Number:
Project Name:
03-0372
Baileys Grovel Section A
Developer:
ASC Land Corporation
Contractor:
R.M.c. Contractors I Incorporated
Contract Amount:
Water Improvements -
Wastewater Improvements -
$101/610.00
$132/707.00
District:
Matoaca
Preparer:
CraiQ S. Bryant
Title:
Director of Utilities
Attachments:
DYes
.NO
"')00130
Agenda Item
September 21, 2005
Page 2
2. Contract Number:
Project Name:
Developer:
Contractor:
Contract Amount:
District:
3. Contract Number:
Project Name:
Developer:
Contractor:
Contract Amount:
District:
4. Contract Number:
Project Name:
Developer:
Contractor:
Contract Amount:
District:
5 . Contract Number:
Project Name:
Developer:
Contractor:
Contract Amount:
District:
Agenda Item
September 211 2005
04-0132
Grand oaks Apartments I Phase II
Grand Oaks Senior Apartments LP
Rudzik Excavating Incorporated
Water Improvements -
$40,300.00
Bermuda
04-0171
10000 Brightwood Avenue Water Line Extension
Paul Barr
Perkinson Construction Company
Water Improvements -
$8,805.00
Bermuda
04-0277
Kingsland Glen, Section 4
Kingsland Partners LLC
Excalibur Construction Corporation
Water Improvements -
Wastewater Improvements -
$114/630.00
$107/979.00
Dale
04-0279
Kings Grovel Section 3
Pristine Development, LLC
Bookman Construction Company
Water Improvements -
Wastewater Improvements -
$95,668.00
$69,104.00
Dale
000131
Page 3
6 . Contract Number:
Project Name:
Developer:
Contractor:
Contract Amount:
District:
7. Contract Number:
Project Name:
Developer:
Contractor:
Contract Amount:
District:
8 . Contract Number:
Project Name:
Developer:
Contractor:
Contract Amount:
District:
9 . Contract Number:
Project Name:
Developer:
Contractor:
Contract Amount:
District:
Agenda Item
September 211 2005
Page 4
04-0307
The Highlands - Arabella
Touchstone Development LLC
Castle Equipment Corporation
Water Improvements -
$209,289.50
Dale
04-0324
Tarrington, Section 6
S & S Properties, L.C.
Piedmont Construction Company, Incorporated
Water Improvements -
Wastewater Improvements -
$120,101. 50
$223,499.85
Midlothian
04-0456
Carl M. Henshaw Drainage Products
P. P. & J. Properties, L.L.C.
J. Steven Chafinl Incorporated
Water Improvements -
$37,988.00
Bermuda
04-0486
Tarrington Recreation Center
S & S Properties, LC
Shoosmith Brothers Construction Company, Inc.
Water Improvements -
Wastewater Improvements -
$21,000.00
$11,000.00
Midlothian
0001.32
10. Contract Number:
Project Name:
Developer:
Contractor:
Contract Amount:
District:
05-0114
Tarrington, Section 7
S & S Properties, LC
Piedmont Construction Company I Incorporated
Water Improvements -
$23,835.00
Midlothian
0001.33
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: September 21,2005
Item Number: 10.B.
Subject:
Status of General Fund Balance, Reserve for Future Capital Projects,
District Improvement Fund, and Lease Purchases
County Administrator's Comments:
County Administrator:
~
Board Action ReQuested:
Summarvof Information:
Preparer:
Lane B. Ramsey
Title: County Administrator
Attachments:
. Yes
DNO
#0001.34
BOARD
MEETING
DATE
07/01/05
DESCRIPTION
CHESTERFIELD COUNTY
GENERAL FUND BALANCE
September 21, 2005
FY06 Budgeted Addition to Fund Balance (Projected FY05
Results of Operations)*
*Pending outcome of FY2005 Audit Results
AMOUNT
1,000,000
BALANCE
$41,898,800
0001.35
CHESTERFIELD COUNTY
RESERVE FOR FUfURE CAPITAL PROJECTS
TRADmONALL Y FUNDED BY DEBT
September 21, 2005
FOR FISCAL YEAR 2005 BEGINNING JULY 1, 2004
4/14/2004
4/14/2004
7/28/2004
8/11/2004
9/3/2004
10/13/2004
10/13/2004
10/13/2004
11/ 10/2004
3/23/2005
4/13/2005
FY05 Budgeted Addition
9,600,000 11,122,692
(8,505,014) 2,617,678
(65,000) 2,552,678
(250,000) 2,302,678
FY05 Capital Projects
Pre-development studies for Cloverleaf Mall
Deposit on acquisition of the mall buildings at
Cloverleaf Mall
Purchase of public safety equipment for search and
rescue, natural disasters and other emergency
situations
(59,600)
2,243,078
Operating costs associated with Cloverleaf Mall
for 2004/2005
(500,000)
1,743,078
Debt Service costs associated with IDA loan for
Cloverleaf Mall
(300,000)
1,443,078
Other Cloverleaf Mall operating costs (including costs
associated with the acquisition of additional property)
(250,000)
1,193,078
Woodmont Drive road and waterline repairs resulting
from damage from Tropical Storm Gaston
(30,455)
1,162,623
Woodmont Drive road and waterline repairs: bids
exceeded staff estimates
(6,711)
1,155,912
Chesterfield Aviation Museum
(149,300)
1,006,612
6/22/2005 Transfer to Schools: Cosby Road High School
generator (150,000) 856,612
FOR FISCAL YEAR 2006 BEGINNING JULY 1, 2005
4/13/2005 FY06 Budgeted Addition 9,492,000 10,348,612
4/13/2005 FY06 Capital Projects (7,760,500) 2,588,112
8/24/2005 Battery Dantzler Road Extension (125,000) 2,463,112
0001.36
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Prepared by
Accounting Department
August 31,2005
SCHEDULE OF CAPITALIZED LEASE PURCHASES
APPROVED AND EXECUTED
Outstanding
Date Original Date Balance
Began Description Amount Ends 08/31/05
04/99 Public Facility Lease - Juvenile Courts Project $16,100,000 11/19 $12,075,000
1/01 Certificates of Participation -
Building Construction, Expansion and Renovation;
Acquisition/Installation of Systems 13,725,000 11/21 10,965,000
04/01 School Copier Lease #2 - Manchester High School 20,268 03/06 3,284
11/00 School Copier Lease #3 - Chester Middle School 20,268 09/05 423
03/03 Certificates of Participation - Building
Construction, Expansion and Renovation 6,100,000 11/23 5,780,000
03/04 Certificates of Participation - Building
Construction, Expansion and Renovation;
Acquisition/Installation of Systems 21,970,000 11/24 21,970,000
10/04 Cloverleaf Mall Redevelopment Project 9,225,000 10/06 9,225,000
11/04 School ArchivallRetrieval System Lease 21,639 01/08 17,699
12/04 Energy Improvements at County Facilities 1,519,567 12/17 1,519,567
12/04 Energy Improvements at School Facilities 427,633 12/10 427,633
5/05 Certificates of Participation - Building
Acquisition, Construction, Installation,
Furnishing and Equipping;
Acquisition/Installation of Systems 14,495,000 11/24 14,495,000
TOTAL APPROVED $83.624.375 $76.478.606
AND EXECUTED
PENDING EXECUTION
Approved
Description Amount
0001.38
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: September 21,2005
Item Number: 10.C.
Subject:
Roads Accepted into the State Secondary System
County Administrator's Comments:
County Administrator:
c/4It
Board Action ReQuested:
Summarvof Information:
Preparer: Lisa H. Elko
Title:
Clerk to the Board
Attachments: . Yes
DNO
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: September 21, 2005
Item Number:
10.D.
Subject:
Report of Planning Commission Substantial Accord Determination on
VEPCO/Exit 58 (VA31457-D) Route I-95 and Indian Hills Drive,
Communications Tower (Case 05PD0410)
~~-h¿ A~
~
County Administrator's Comments:
County Administrator:
Board Action ReQuested:
On August 16, 2005¡ the Planning Commission confirmed the Planning
Director's decision that Case 05PD0410 is in substantial accord with the
Comprehensive Plan. Staff recommends no action.
Summarvof Information:
The Commission confirmed the Planning Director's decision that this request
is substantially in accord with the Comprehensive Plan.
State law provides that the Board may overrule the Planning Commission's
determination or refer the matter back to the Planning Commission for
public hearing and decision. If the Board takes no action, the substantial
accord determination will become final. Staff recommends no action.
Preparer:
Kirkland A. Turner
Title: Director of Planninq
Attachments:
. Yes
DNO
=Ifo00141.
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0001.44
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meetin Date: Se tember 21 2005
Item Number: 14.
Subject:
Resolution Recognizing Mr. G. B. Spencer for His Outstanding Contributions
to the Chesterfield County Fair
County Administrator's Comments:
County Administrator:
c/ff(
Board Action ReQuested:
Mr. King has requested that the Board of Supervisors adopt this resolution
recognizing Mr. G. B. Spencer for his exemplary performance of duty as Manager
of the Chesterfield County Fair.
Summarvof Information:
This resolution will recognize Mr. G. B. Spencer for his exemplary performance
of duty as Manager of the Chesterfield County Fair.
Preparer:
Donald J. Kappel
Title: Director, Public Affairs
Attachments: . Yes
DNO
#
0001.45
RECOGNIZING MR. G. B. SPENCER FOR HIS OUTSTANDING
CONTRIBUTIONS TO THE CHESTERFIELD COUNTY FAIR
WHEREAS, for 92 years, the Chesterfield County Fair has been a much-anticipated
annual event that has attracted visitors from throughout the Metropolitan Richmond
region and beyond; and
WHEREAS, the 2004 Chesterfield County Fair attracted 37,000 visitors; and
WHEREAS, the fair is a showplace of arts, crafts, entertainment and education
that celebrates Chesterfield County's rural heritage; and
WHEREAS, planning and conducting the county fair is a major endeavor requiring
a wide range of personal and professional skills; and
WHEREAS, for the past three years,
Manager, bringing his exemplary work ethic,
demanding position; and
Mr. G. B. Spencer has served as Fair
leadership skills and dedication to this
WHEREAS, Mr. Spencer began his association with the fair in the 1960s, and
began serving on its Board of Directors in the 1970s; and
WHEREAS, through his efforts as Manager of the county fair, Mr. Spencer has
strengthened the fair's reputation as a wonderful family event; and
WHEREAS, Mr. Spencer has coordinated with many Chesterfield County departments,
a wide range of individuals, agencies and organizations to ensure a smoothly-
operating, interesting and successful county fair; and
WHEREAS, Mr. Spencer has improved the fair's financial situation and instituted
numerous new exhibits and attractions; and
WHEREAS, Mr. Spencer's commitment to the fair, and to his community, have made
Chesterfield County a better place; and
WHEREAS, Mr. Spencer receives no pay for this year-round challenge that takes a
great deal of his personal time; and
WHEREAS, Mr. Spencer's noteworthy spirit of volunteerism and his exceptional
performance of duty as Manager of the Chesterfield County Fair are worthy of public
recognition.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of
Supervisors, this 21st day of September 2005, publicly recognizes Mr. G. B. Spencer's
long professional association with the Chesterfield County Fair, and his service as
Manager for the past three years, and on behalf of all Chesterfield County residents,
thanks him for the generous donation of his time and many talents to this important
annual event, and wishes him continued success in this and all of his endeavors.
0001.46
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: September 21, 2005
Subiect:
Item Number: 15.K.
Ci tizen Request to Address the Board Under "Hearings of Citizens on
Unscheduled Matters"
County Administrator's Comments:
County Administrator:
~
Board Action Reauested:
Summary of Information:
In accordance with Board procedures I Bob Herndon has requested the
opportunity to speak to the Board to address an item he believes should be
added to the Board of Supervisors I 2006 Legislative package as indicated in
his August 241 2005 e-mail.
Preparer:
Steven L. Micas
Title: County Attorney
0805:70059.1
Attachments:
. Yes
DNO
#
Message
Page 1 of 1
Elko, Lisa
From: Herndon, Bob - Finance [herndob@cLrichmond.va.us]
Sent: Wednesday, August 24,20059:11 AM
To: Elko, Lisa
Subject: BOS Mtg Sept 21
Lisa,
Hope all is well with you and your family.
I am requesting the opportunity to speak with the Board of Supervisors at the September 21, 2005 meeting during
the "Hearing of citizens on unscheduled matters" time of the evening session of the 9/21 meeting.
The subject that I am asking for the opportunity to speak with the Board concerns the development of the Board's
2006 Legislative Agenda and an item that I believe would be of great value to the citizens of Chesterfield County
for the Board to include in the 2006 Legislative Package.
At your earliest opportunity, let me know of the decision regarding this request.
Thanks,
Bob Herndon,
(0) (804) 646-6451
(H) (804) 739-4232
(C) (804) 350-3919
home email:bobherndon@verizon.net
9/2112005
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 2
Meeting Date: September 21, 2005
Item Number: 16.A.
Subject:
Public Hearing to Consider Amendments to Sections 14-14 Through 14-16 of the
County Code Regulating the Use of Pneumatic Guns in the County
County Administrator's Comments:
County Administrator:
vM
Board Action ReQuested:
The Board is requested to hold a public hearing on September 21, 2005, to
consider amendments to various sections of the County Code regulating the use
of pneumatic guns in the County.
Summarvof Information:
During the work session following the 2004 General Assembly ¡ the Board
requested staff to coordinate with the police department updates to the
County Code pertaining to the use of pneumatic guns consistent with recent
State enabling legislation.
After the initial public hearing on July 27¡ 2005¡ the Board decided to defer
consideration of the amendments to allow further citizen input regarding the
various concerns expressed at the July 27th meeting. A working group was
convened at the suggestion of Ms. Humphrey. The working group also included
representatives of the Police Department, the Commonwealth's Attorney Office¡
and the County Attorney's Office. The proposed amendments reflect the
discussions of the working group.
Preparer: Col. Carl R. Baker
Title: Chief of Police
1305:68837.2
Attachments:
. Yes
DNO
# 000:147
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 2 of 2
Particular attention has been paid to the definitions in the County Code I
which have been updated to reflect the proliferation of "paintball guns II I
which may be used for recreational purposes. The proposed amendments
specifically address the use of these types of pneumatic guns and further
regulate the training requirements for minors, particularly those under the
age of 16 I who might use pneuma tic guns. The proposed amendments also
address safety issues, for example I the use of protective eyewear when
paintball guns are used.
The ordinance will maintain the existing limitations on the use of pneumatic
guns in proximity to public roads I parks and schools. SpecificallYI these
limitations apply to unsupervised minors using pneumatic guns outdoors. The
proposed ordinance amendments do not affect the use of firearms or the proper
utilization of established target or shooting ranges.
As a result of these changes I staff believ"es the proposed ordinance addresses
the concern regarding vandalism that was identified by the Police Department.
The new language protects the ability of law abiding citizens to responsibly
use their airguns I while at the same time prohibiting the irresponsible use
of these weapons I particularly by minors who are not properly supervised.
The Board
hearing.
is requested to adopt the ordinance amendments
A copy of the proposed ordinance is attached.
after public
AN ORDmANCE TO AMEND THE CODE OF THE COUNTY
OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDmO
AND RE-ENACTmO SECTIONS 14-14, 14-15 and 14-16 RELATmO TO PNEUMATIC
OUNS OENERALLY, DISCHAROINO PNEUMATIC OUNS, DISCHAROE OF
PNEUMATIC OUNS BY MmORS, AND PROVIDINO FOR A PENALTY
BE IT ORDAINED by the Board of Supervisors of Chesterfield County:
( 1) That Sections 14-14, 14-15 and 14-16 of the Code of the Countv of Chesterfield, 1997, as
amended, are amended and re-enacted to read as follows:
Sec. 14-14. Same-·f...irg1:lRs Pneumatic 2uns generally.
(a) The following words and phrases, when used in Sections 14-14, 14-15 and 14-16, this
sectioR, shall have the following meanings:
i\irguR: /\. gun, rifle or pistol vlhich is designed to expel a projectile by the actioR of compressed
air or gas, or by the actioR of a SpriRg or elastic. Pneumatic gun: Any implement, designed as a
gun, that will expel a BB or a pellet by action of pneumatic pressure, including, but not limited to
a paintball gun that expels by action of pneumatic pressure plastic balls filled with paint for the
purpose of marking the point of impact. Weapons classified as firearms are specifically excluded
from this definition.
Dealer: A person engaged in the business of selling, renting, lending or otherwise transferring
airguns pneumatic guns, projectiles, pistols, revolvers or rifles.
Minor: A person under the age of 18 years.
Projectile: A fired or otherwise projected object, such as a bullet, having no capacity for self
propulsion.
(b) No dealer shall sell, lend, rent or otherwise transfer an pneumatic gun aif:gæi, or
projectiles for an pneumatic gun aif:gæi, to any person whom the dealer knows or has reasonable
cause to believe to be a minor.
(c) No person shall give, sell, rent, lend or otherwise transfer any pneumatic gun airguR, or
projectiles for aft pneumatic gun airguR, to a minor, unless the relationship of parent and child,
guardian and ward or adult instructor and pupil exists between the person and the minor.
@ Any person violating the provisions of this section shall be guilty of a misdemeanor
punishable bv a fine of not more than $500.00.
000149
1325 :68662.2
Sec. 14-15. Same-Discharging pneumatic 2Uns aiF OF gas opeFated weapoßs across
highways, etc.
fill. No person shall discharge any pneumatic gun air operated or gas operated
'.veapoR on or across any street, sidewalk, alley, public road or public land of the county except
on a properly constructed tafget shooting range or on other property where firearms may be
discharged.
(b) Commerical or private areas designated for use of pneumatic paintball guns may
be established and operated for recreational use if in compliance with all other applicable laws or
re~ulations. Equipment designed to protect the face and ears shall be provided to participants at
such recreational areas, and signs must be posted to warn against entry into the paintball area by
persons who are unprotected or unaware that paintball guns are in use.
(c) Any person violating the provisions of this section shall be guilty of a
misdemeanor punishable by a fine of not more than $500.00.
Sec. 14-16. Same--Discharge of pneumatic 2Uns aiF OF gas opeFated weapoßs by minors.
fill. No persofl uflder the age of 18 years minor shall discharge any pneumatic gun
outdoors air operated or gas operated vleapon within 300 feet of the dwelling of another, a
business establishment, private building, public gathering or public meeting place, unless the
minor is accompanied by his parent or guardian, or otherwise supervised in accordance with this
section.
(b) Any minor below the age of 16 who uses of pneumatic guns on private or public
property shall be supervised by a parent. guardian, or other adult supervisor approved by a parent
or guardian.
(c) Minors above the age of 16 may, with the written consent of a parent or guardian,
use a pneumatic gun at any place designated for such use by the County or on private property
with the consent of the owner.
(d) Any minor, whether permitted by a parent or guardian to use a pneumatic gun or
not, shall be responsible for obeying all laws, regulations and restrictions governing such use.
(e) Trainin~ of minors in the use of pneumatic guns shall be done only under direct
supervison of a parent, guardian, Junior Reserve Officers Training Corps instructor. or a
certified instructor. Training of minors above the age of 16 may also be done without direct
supervision if approved by the minor's instructor, with the permission of and under the
responsibility of a parent or guardian. and in compliance with all requirements of this section.
Ranges and instructors may be certified by the National Rifle Association, a state or federal
agency that has developed a certification program, any service of the Department of Defense, or
any person authorized by these authorities to certify ranges and instructors.
1325 :68662.2
0001.50
(f) Any person violating the provIsIOns of this section shall be guilty of a
misdemeanor punishable bv a fine of not more than $500.00.
(2) That this ordinance shall become effective immediately upon adoption.
1325 :68662.2
0001.51
Media
OQ/ml2oo<;
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 2
Meeting Date: September 21, 2005
Item Number: 16.B.
Subject:
Public Hearing to Consider Amendments to County Code Sections 14-9¡ 14-10 and
14-11 Relating to Carrying Loaded Firearms and Discharging Loaded Firearms on
or Near Public Highways, Public Schools, or Public Parks
County Administrator's Comments:
County Administrator:
~
Board Action ReQuested:
The Board is requested to hold a public hearing on September 21, 2005¡ to
consider proposed amendments to various County ordinances regulating the
carrying and discharging of firearms in the County.
Summary of Information:
Recently, the Police Department evaluated the County's existing firearm
ordinances. In the course of that review, it was discovered that certain
provisions in the State enabling legislation regarding the possession and use
of firearms were not specifically set forth in some of the County's
ordinances. In discussion with representatives of the Commonwealth
Attorney's office, it was concluded that these proposed revisions to the
County Code would be appropriate to eliminate any ambiguity should a
violation have to be prosecuted by the Commonwealth Attorney¡s office.
Preparer:
Co!. Carl R. Baker
Title: Chief of Police
1305:68823.2
Attachments:
. Yes
DNO
#
0001.52
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 2 of 2
After the initial public hearing on July 27, 20051 the Board decided to defer
consideration of the amendments to allow further citizen input regarding the
various concerns expressed at the July 27th meeting. A working group was
convened at the suggestion of Ms. Humphrey. The working group also included
representatives of the Police Department I the Commonwealth's Attorney Office,
and the County Attorney I s Office. The proposed amendments reflect the
discussions of the working group.
With respect to County Code Section 14-91 regarding carrying loaded firearms
along public highways, the proposed amendment explicitly states that the
section shall not apply to persons carrying loaded firearms in moving
vehiclesl or to persons acting at the time in defense of persons or property.
In addition, persons carrying weapons as allowed by their concealed weapons
permits are exempt from the provisions of the ordinance. This language is
consistent with state law.
With respect to Section 14-10, regulating discharging of firearms in certain
areas where the Board of Supervisors have deemed it unsafel an exception has
been provided for the discharge of a firearm for the killing of deer pursuant
to Virginia Code Section 29.1-529. This exception in state law pertains to
the special hunting of excessive deer populations under emergency conditions
declared by the Virginia Department of Game and Inland Fisheries. This
exemption shall apply on land of at least five acres that is zoned for
agricultural use.
With respect to Section 14-111 which regulates hunting or carrying a loaded
firearm near public schools or parks, the same provision relating to the
killing of deer under the conditions set forth in Virginia Code Section 29.1-
529 is also specifically set forth. Likewisel the revision to subsection (b)
applies only to hunters I again exempting the lawful possession of firearms in
accordance with the provisions of state law regarding concealed weapons
permits.
The penalty provisions and the remaining provisions of these Code Sections
are not affected by the proposed amendments. These proposed changes are
consistent with state law and are supported by the Police Department and the
Commonwealth Attorney I s Office. The Board is requested to adopt these
amendments after the public hearing. A copy of the proposed ordinance is
attached.
1305: 68823.1
0001.53
AN ORDINANCE TO AMEND THE CODE OF THE COUNTY
OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDINO
AND RE-ENACTmO SECTIONS 14-9,14-10 AND 14-11 RELATINO TO
CARRYINO LOADED FIREARMS ON PUBLIC HIOHW A YS,
DISCHAROmO FIREARMS, HUNTINO OR CARRymO LOADED
FIREARMS NEAR PUBLIC SCHOOLS OR PARKS,
AND PROVIDINO FOR A PENALTY
BE IT ORDAINED by the Board of Supervisors of Chesterfield County:
(1) That Sections 14-9, 14-10 and 14-11 of the Code of the Countv of Chesterfield. 1997, as
amended, are amended and re-enacted to read as follows:
Sec. 14-9.
Same - Carrying loaded firearms on public highways.
(a) No person shall carry or have a loaded firearm in his possession while standing or
walking on any part of a public highway within the county when such person is not
authorized to hunt on the private property on both sides of the highway along which he is
standing or walking. The provisions of this section shall not apply to (i) persons carrying
loaded firearms in movin~ vehicles; em persons acting at the time in defense of persons
or property; or (iii) persons carrying firearms as permitted pursuant to the provisions of
Virginia Code Sections 18.2-287.4 and 18.2-308.1.
(b) Any person violating the provisions of this section shall be guilty of a misdemeanor
punishable by a fine of not more than $100.00.
Sec. 14-10. SamenDischarging firearms.
(a) No person shall discharge any firearm within the county within 600 feet of a (i) dwelling
of another; (ii) business establishment; (iii) public building; (iv) public gathering; or (v)
public meeting place.
(b) Any person violating the provisions of this section shall be punishable by a fine of not
more than $1,000.00.
(c) This section shall not apply to a (i) law-enforcement officer in the performance of his
official duties; (ii) any person whose discharge of a firearm is justifiable or excusable at
law in the protection of ffis. life or property; (iii) the discharge of a firearm for the killing
of deer pursuant to Virginia Code Section 29.1-529. This exemption shall apply on land
of at least five acres that is zoned for agricultural use; or (m iv) the discharge of a firearm
that is otherwise specifically authorized by law.
1325:68719.3
000154
Sec. 14-11. Same--Hunting or carrying a loaded firearm near public schools or parks.
(a) No person shall shoot, hunt or attempt to hunt with a firearm within 100 yards of any
property line of any county public school or county park.
(b) No persofl hunter shall transport, possess or carry a loaded firearm within 100 yards of
any property line of any county public school or county park.
(c) This section shall not apply to lands within a national or state park, state forest or wildlife
management area.
@ The provisions of this section shall not apply to the discharge of a firearm for the killing
of deer pursuant to Virginia Code Section 29.1-529. This exemption shall apply on land
of at least five acres that is zoned for agricultural use.
~ Any person violating the provisions of this section shall be guilty of a class 4
misdemeanor.
(2) That this ordinance shall become effective immediately upon adoption.
1325:68719.3
000155
Ad
OQ/071200'1
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 2
Meeting Date: September 21, 2005
Item Number: 16.C.
Subject:
Public Hearing to Amend Sections 19-185, 19-192¡ 19-195, 19-199¡ and 19-
523 of the Code of the County of Chesterfield, 1997¡ as Amended Relating
to Setbacks in Industrial Zoned Districts
Countx Administrator's Comments: 1(<-~Vy<uiA' d ,A-¡y.v,c'UC'¿
/tA,.. ..1_. './£/11
County Administrator: ~
Board Action ReQuested:
Board of Supervisors hold a public hearing to consider amendments to the
Code of the County of Chesterfield.
Summarvof Information:
This Ordinance amendment was deferred without public hearing from the
August 24¡ 2005 Board of Supervisor meeting.
The Planning Commission held their public hearing on the attached
industrial zoning district setbacks and buffer ordinance amendments on
June 21¡ 2005. One citizen spoke asking how these amendments would affect
the area near her residence. Following their public hearing¡ the Planning
Commission unanimously recommended denial of the ordinance amendment
relating to the I-1 Zoning District, and unanimously recommended approval
of the ordinance amendments relating to I-2 and I-3 Zoning Districts and
to the amendments to the buffer matrix. These amendments are attached.
The Planning Department has a continuing project to update the zoning and
subdivision ordinances in response to the needs of our citizens¡ the
development community and code enforcement activities. These amendments
are in response to property owner concerns that the large industrial
Preparer:
Kirkland A. Turner
Title: Director of PlanninQ
C:DAT AlAGENDAl2003/JUNE23/AMENTS/GOK
Attachments:
. Yes
DNO
1#
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 2 of 2
district setbacks adopted in the 1972 Zoning Ordinance are not
necessary today because the county-wide development standards adopted
in 1994 provide appropriate transitions between uses. These standards
include buffers I screening of loading and outside storage areas I
lighting controls I and architectural controls including screening of
mechanical equipment.
Summary of proposed industrial zoning districts and buffer ordinance
amendments (sections 19-1851 19-192/19-1951 19-1991 and 19-523)
Based upon the concerns of the Planning Commission with deleting the
100 feet wide setback in the I-1 Zoning Districtl staff is providing
herein a recommendation to the Board of Supervisors to use a 100
feet wide buffer requirement to replace the 100 feet wide setback.
For purposes of consistencYI this 100 feet wide buffer is
recommended for all industrial zoning districts. The use of a
buffer in lieu of a setback to create a distance separation between
industrial uses and residential uses is preferred. Any request to
amend a buffer is reviewed by the Planning Commission at time of
site plan approval when all information is available about the
proposed use. A setback variance is reviewed by the Board of Zoning
Appeals which has limited abilities to consider a such a variance.
The amendment will make the following changes to each of the
industrial zoning districts (I-11 1-2 and I-3):
· Delete the additional setback requirement stated in each of
the industrial zoning districts.
· Increase the application of landscaped buffers between
industrial districts and properties zoned A (agriculture)
that have a residential use or that may include residential
uses in the future.
The amendment also reapplies the I-3 industrial district setback of
300 feet to junkyards that are listed as a restricted use in I-3
District.
AN ORDINANCE TO AMEND THE CODE OF THE COUNTY
OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDINa
AND RE-ENACTINa SECTION 19-185, 19-192, 19-195, 19-199 AND 19-523
RELA TINa TO SETBACKS IN INDUSTRIAL ZONED DISTRICTS
BE IT ORDAINED by the Board of Supervisors of Chesterfield County:
( 1) That Sections 19-185, 19-192, 19-195, 19-199 and 19-523 of the Code of the Countv of
Chesterfield, 1997, as amended, are amended and re-enacted to read as follows:
Sec. 19-185. Required conditions.
In addition to the other requirements of this chapter, the conditions specified in this
section shall be met in the 1-1 District.
(a) All uses, including storage, shall be conducted entirely within an enclosed
building, except for accessory parking, loading and unloading facilities, and
vehicle storage as allowed per section 19-181(j).
(b) The uses permitted in this district shall be those uses which are dependent upon
raw materials first processed elsewhere.
fej In additio1'l to aFlY other requirømeflt of this chapter, and except \vhere adjaeemt to
a railroad, the uses permitted in this district, plus a1'lY aecessory uses, shall be
located at least 100 feet from any .^., R, R TH or R MF District, subject to section
19 500.
f€B i£} Loading areas shall be oriented away from any existing R, R-TH or R-MF District
or property currently zoned agricultural and shown on the comprehensive plan for
residential use.
000
Sec. 19-192. Required conditions.
In addition to the other requirements of this chapter, the conditions specified in this
section shall be met in the 1-2 District.
(a) The uses permitted in this district are those uses which are dependent upon raw
materials first processed elsewhere.
fat 11'1 addition to aFlY other requiremsflt of this chapter, and except where adjaeeflt to
a railroad, the uses permitted in this district, plus any aecessory uses, shall be
located at least 200 feet from aFlY .^., R, R TH or R :MF District, subject to section
19 500.
000
Sec. 19-195. Uses permitted with certain restrictions.
The following uses shall be permitted in the 1-3 District, subject to compliance with the
following conditions and other applicable standards of this chapter. If the following restrictions
cannot be met, these uses may be allowed by conditional use, subject to the provisions of section
19-13:
1923:68783.2
1
000
(c) Junkyards provided that:
(1) Such use is set back at least 100 feet from rights-of-way, 200 feet from
any 0, C or 1-1 District and 300 feet from any A, R, R-TH, or R-MF
District, subiect to section 19-500 and adjacel'lt properties, except as
provided in sectio1'1 19 199.
000
Sec. 19-199. Required eOBditi9Rs. Reserved.
11'1 addition to aß)' other r-equirements of this chapter, aßd except where adjacent to a
railroad, the uses permitted i1'l the I 3 District, plus any accessory 1:lses, shall be located at least
300 feet from afl)' /\, R, R TH or R MF District and at least 200 feet from any 0, C or I 1
District, subject to sectio1'l 19 500.
000
Sees. 19-523. Buffer width matrix.
The required width of buffers shall be determined from the following matrix. The left
column of the matrix represents the zoning of the lot on which the buffer must be provided and
the top column of the matrix represents the zoning district of property contiguous to the zoning
lot. The interior numbers in the matrix represent the width in feet of the required buffer on the
zoning lot. However, whenever the primary use on a parcel zoned 0, C or I is a single family
residential subdivision, adjacent parcels shall be required to apply the buffer matrix below as
though the property is residentially zoned.
BUFFER WIDTH MATRIX
TABLE INSET:
R-7/88
A* R-TH/R-MF
MH Districts
A* + +
R-7/88 + +
R-TH/R-MF + 50**
MH Districts + 50**
0-1 + 40
0-2 + 50
C-l + 40
C-2 + 50
C-3 + 75
C-4 + 75
C-5 + 100
1923:68783.2
2
1-1
1-2
1-3
+ 100
+ (100)
+ (100)
~100
~100
100
*Note: In all zoning districts except Industrial zoned districts. BQuffers are only required
adjacent to property zoned "A" when the property is vacant and its designation on the
comprehensive plan is for residential uses. Property zoned 1-1 through 1-3 requires a buffer when
adiacent to property zoned "A" that is occupied by a residential use or the property is designated
on the comprehensive plan for residential uses.
**Note: Where property zoned R-7 through R-88 is adjacent to property zoned R-TH, R-MF, or
MH, a buffer shall be required on the R-TH, R-MF, or MH property. No buffers are necessary
between any single-family residential districts unless required by the board of supervisors,
planning commission (modification to development standards and requirements only) or board of
zoning appeals.
(2) That this ordinance shall become effective immediately upon adoption.
1923:68783.2
3
An
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 2
Meeting Date: September 21, 2005
Item Number: 16.D.
Subject:
Public Hearing to Amend Sections 19-145 and 19-301 of the Code of the
County of Chesterfieldl 1997, as Amended Relating to Check Cashing
Establishments and Incidental Check Cashing Services
County Administrator's Comments:
County Administrator:
~
Board Action ReQuested:
Board of Supervisors hold a public hearing to consider amendments to the
Code of the County of Chesterfield.
Summarvof Information:
The Planning Commission held their public hearing on the proposed zoning
ordinance amendments pertaining to incidental check cashing services on
June 21, 2005. No citizens spoke during the public hearing. Following their
public hearing, the Planning Commission unanimously recommended approval of
the ordinance amendments. These amendments are attached.
The proposed ordinance amendment idea resulted from three recent
conditional use/conditional use planned development applications from
WalMart. This company is seeking to establish check-cashing services as a
minor business function in their three Chesterfield County stores. The
current ordinance does not specifically enumerate this type of business I
resulting in the requirement that they obtain conditional use/conditional
use planned development approval.
Preparer:
Kirkland A. Turner
Title: Director of PlanninQ
C:DAT AlAGENDAl2003/JUNE23/AMENTS/GOK
Attachments:
. Yes
DNO
1 # 0001.61.1
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 2 of 2
Summary of proposed ordinance amendments (sections 19-145 and 19-301)
The proposed ordinance would amend section 19-145 to add "incidental
check cashing services" as an accessory use in the C-1 districtl which
would permit this type of use in all commercial zoning districts. This
new land use category would be subject to four limitations:
1) The use would need to be accessory
2) The use could not display exterior signs
3) The use would need to be located inside of a structure housing a
primary business (such as a grocery store)
4) The use would not be allowed to have separate exterior public access
(such as separate outside doors devoted only for the check cashing
business)
The proposed ordinance would also amend section 19-301 to specifically
define incidental check cashing services I so that these types of uses
could be differentiated from traditional stand-alone check cashing
services. The proposed definition would state that incidental check
cashing services are "other than check cashing establishments.'1
Traditional check-cashing establishments are defined as being:
1) Engaged in the business of check cashing for compensation
2) Registered with the State Corporations Commission. Such businesses
must be registered with the state if they:
a. Hold themselves out to be a check cashing establishment
b. Are not principally engaged in bona fide retail sales of goods
and services
c. Charge $2 or 2% of the value of the item being cashedl
whichever is greater
If the proposed ordinance were adopted, businesses in commercial
districts would be allowed to offer incidental check cashing services,
so long as their fee did not exceed $2 or 2% of the value of the item,
and the use complies with performance standards listed in 19-145. Staff
had originally recommended that the proposed ordinance not reference
the state code, since this would base a zoning restriction on the
amount businesses charge for certain services. However I the Planning
Commission unanimously felt that state code reference was appropriate
and should be retained.
000162
ANORDmANCETOAMENDTHECODEOFTHECOUNTY
OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDma
AND RE-ENACTma SECTIONS 19-145 AND 19-301 OF THE ZONma ORDINANCE
RELATma TO INCIDENTAL CHECK CASHINa SERVICES
BE IT ORDAINED by the Board of Supervisors of Chesterfield County:
(1) That Sections 19-145 and 19-301 of the Code of the Countv of Chesterfield, 1997, as
amended, are amended and re-enacted to read as follows:
Sec. 19-145. Uses permitted with certain restrictions.
The following uses shall be permitted in the C-l District subject to compliance with the following
conditions and other applicable standards of this chapter. If the following restrictions cannot be met,
these uses may be allowed by conditional use, subject to the provisions of section 19-13:
000
.Q:ù Incidental check cashing services, provided that such use:
ill IS accessory:
ill does not display signs visible from the exterior of the building:
ill is located internal to the primary structure occupied by the permitted uses:
and
ill does not have separate exterior access open to the public.
000
Sec. 19-301. Definitions.
For the purposes of this chapter, the following words and phrases shall have the following meanings:
000
Check cashin!! services, incidental: Cashing of checks, drafts or money orders for
compensation, other than "check cashing establishments."
(2) That this ordinance shall become effective immediately upon adoption.
1923:69102.1
Revised 06/22/05 2:47 PM
000163
on the
The first
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 2
Meeting Date: September 21, 2005
Subject:
Item Number: 16.E.
Public Hearing to Consider Proposed Ordinance Amendments to County Code
Section 19-26 Regarding Public Notice Requirements for Zoning and
Corresponding Changes
County Administrator's Comments:
/2tL~~ 4~
~
County Administrator:
Board Action ReQuested:
The Board is requested to consider the proposed amendments to Section 19-26
of the Zoning Ordinance regarding public notice requirements that are
mandated by recent changes in state law.
Summary of Information:
The General Assembly recently adopted legislation mandating changes in how a
locality provides public notice of zoning and comprehensive plan amendments.
In addition to advertising in the newspaper I the legislation requires written
notice to be provided (i) to owners of licensed public-use airports when the
parcel involved is located within 3,000 feet of the airportl (ii) to
commanders of certain military installations under the same circumstances,
and (iii) to owners of all parcels that are affected by zoning ordinance
textual changes that would decrease the allowable dwelling unit density of
the parcels. Attached are proposed ordinance amendments to Section 19-26 of
the zoning ordinance that would implement the required changes I as well as
corresponding changes to Section 19-1 that would specify that an additional
purpose of the zoning ordinance is to protect against encroachment of public
airports and military installations.
Preparer: Steven L. Micas
Title: County Attorney
1925:69758.2(67013.1)
Attachments:
. Yes
DNO
# 0001.64
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 2 of 2
The Planning Commission recommended approval of the proposed ordinance
amendments at the Commission/s July 191 2005 meeting.
Staff recommends that the Board adopt the ordinance amendments after a public
hearing.
000165
ANORDmANCETO AMEND THE CODE OF THE COUNTY
OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDINa
AND RE-ENACTINa SECTIONS 19-1 AND 19-26 RELATma TO
HEARmaS, NOTIFICATIONS AND POSTINa OF PROPERTY AND THE
PURPOSES OF THE ZONma ORDINANCE
BE IT ORDAINED by the Board of Supervisors of Chesterfield County:
(1) That Sections 19-1 and 19-26 of the Code of the Countv of Chesterfield, 1997, as
amended, are amended and re-enacted to read as follows:
Sec. 19-1. Purpose of chapter.
The purpose of this chapter is to promote the health, safety, convenience and general
welfare of the public and to accomplish the objectives of Code of Virginia, §§ 15.2-2200 and
15.2-2283. To these ends, this chapter is designed:
(1) To provide for adequate light, air, convenience of access, and safety from fire,
flood, crime and other dangers or conditions.
(2) To reduce or prevent congestion in the public streets.
(3) To facilitate the creation of a convenient, attractive and harmonious community.
(4) To facilitate the provision of adequate police and fire protection, disaster
evacuation, civil defense, transportation, water, waste water, flood protection, schools, parks,
forests, playgrounds, recreational facilities, airports and other public requirements.
(5) To protect against destruction of or encroachment upon historic areas.
(6) To protect against one or more of the following: overcrowding of land, undue
density of population in relation to the community facilities existing or available, obstruction of
light and air, danger and congestion in travel and transportation, or loss of life, health, or
property from fire, flood, panic or other dangers or conditions.
(7) To encourage economic development activities that provide desirable
employment and enlarge the tax base.
(8) To provide for the preservation of agricultural and forestal lands and other lands
of significance for the protection of the natural environment.
(9) To protect surface water and groundwater.
(10) To protect approach slopes and other safety areas of licensed airports, including
United States government and military air facilities.
1923(25):67013.1
Revised 06/08/05 11: 18 AM
0001.66
(11) To promote the creation and preservation of affordable housing suitable for
meeting the current and future needs of the locality as well as a reasonable proportion of the
current and future needs of the planning district within which the locality is situated:-: and
í.l2.l To provide reasonable protection against encroachment upon licensed public-use
airports, as well as military bases, military installations, and military airports and their adiacent
safety areas, excluding armories operated by the Virginia National auard.
000
Sec. 19-26. Hearings; notification and posting of property.
(a) The adoption of any comprehensive plan, zoning district map or ordinance or
amendment thereto; any request for zoning approval; appeal of a decision by the planning
director or other administrative officer to the board of zoning appeals; application for
interpretation of the district map to the board of zoning appeals; or application for creation of a
historic district, or the designation of landmark and landmark sites shall be advertised by
reference, giving a descriptive summary of the proposed action and the place or places within the
county where copies of the proposed action may be examined. In the case of proposed action
which involves an amendment to the zoning district map, the public notice shall state the general
usage and density range of the proposed amendment and the general usage and density, if any,
set forth in the applicable part of the comprehensive plan. None of the above-referenced actions
shall be acted upon until notice of the intention to do so has been published once a week for two
successive weeks in a newspaper published or having general circulation in the county. Such
notices shall specify the time and place of hearing at which persons affected may appear and
present their views, and such hearing shall be held not less than five days nor more than 21 days
after final publication.
(b) The director of planning shall, at least 21 days before the date of the first hearing
on any request for zoning, or appeal of a decision by the planning director or other administrative
officer to the board of zoning appeals, post on the land or building involved in any application or
appeal, a notice of the public hearing as follows:
(1) The notice shall be posted at reasonable intervals along streets abutting the subject
property, or, if there is no abutting street, then at the proposed public street
entrance to the property. The notice shall be posted in locations so as to be
reasonably visible from public roads.
(2) Neither the holding of any public hearing, nor the validity of any action on an
application or an appeal, shall be affected by the unauthorized removal of a notice
which has been duly posted in accordance with this section.
(c)(I) With regard to any action referred to in subsection (a) above, except amendments
to the comprehensive plan, the owner of the affected parcel, as identified in the
assessor's records, and the property owners identified in section 19-24(c) shall be
given not less than 15 days' written notice sent by registered, certified or first
class mail for any hearing on any such action. If the written notice is provided by
first class mail, the director of planning shall make affidavit that the mailings have
1923(25):67013.1
Revised 06/08/05 11: 18 AM
2
0001.67
been made and file the affidavit with the papers in the case. If the public hearing
is continued or deferred to a date that has not previously been advertised, notice
shall be remailed. If the public hearing is continued or deferred to a date that has
been previously advertised or if the public hearing is closed and the decision
deferred to a later date, notice need not be remailed.
(2) With regard to any action involving a change to the applicable zoning ordinance
text regulations that decreases the allowed dwelling unit density of more thafl. 25
any parcels of land, the owner of the affected parcels, as identified in the
assessor's records, shall be given not less than 15 days' written notice sent by
registered, certified or first class mail for any hearing on any such action. Written
notice of such changes to zoning ordinance text regulations shall not have to be
mailed to the owner of lots shown on a subdivision plat approved and recorded
pursuant to the provisions of the Chesterfield County Subdivision Ordinance
where such lots contain less than 11,500 square feet. If the written notice is
provided by first class mail, the director of planning shall make affidavit that the
mailings have been made and file the affidavit with the papers in the case. If the
public hearing is continued or deferred to a date that has not previously been
advertised, notice shall be remailed. If the public hearing is continued or deferred
to a date that has been previously advertised or if the public hearing is closed and
the decision deferred to a later date, notice need not be remailed.
(3) With regard to any action referred to in sections 19-16 and 19-17, written notice
of any public hearing on an application to amend a zoning condition or rezone
property shall be given to the last known representatives of all civic associations
on the Civic Association Notice List filed with the planning department operating
within the area encompassed by the property which is subject to the original
zoning or condition and to all property owners of record with the assessor's office
whose property was subject to the original zoning or condition and whose
property is located within 1,500 feet of the property which is the subject of the
application.
(d) When a proposed comprehensive plan or amendment thereto, a proposed change
in zoning district map classification, an application for creation of a historic district or the
designation of landmarks and landmark sites or an application for special exception or variance
involves any parcel of land located within one-half mile of a boundary of an adjoining county or
municipality, then, in addition to the advertising and written notification required above, written
notice shall also be given at least ten days before the hearing to the chief administrative officer or
his designee, of such adjoining county or municipality.
liD. When (i) a proposed comprehensive plan or amendment thereto, (m an
application for zoning approval. (iii) an application for interpretation of the district map to the
board of zoning appeals. (iv) an application for creation of a historic district, or (v) the
designation of landmark and landmark sites, involves any parcel of land located within 3,000 feet
of a boundary of a military base, military installation, military airport, excluding armories
operated by the Virginia National auard or licensed public-use airport, then, in addition to the
advertising and written notification as above required, written notice shall also be given by the
1923(25):67013.1
Revised 06/08/0511:18 AM
3
000168
local commission. or its representative. at least 10 days before the hearing: to the commander of
the military base. military installation. military airport. or owner of such public-use airport. and
the notice shall advise the military commander or owner of such public-use airport of the
opportunity to submit comments or recommendations.
will Posting and notification of adjacent property owners, as outlined in this section,
shall not be required when:
(1) The hearing involves an application for zoning approval of 26 or more parcels of
land initiated by resolution of the planning commission or board of supervisors; or
(2) On appeal when the appeal involves 26 or more parcels of land; or
(3) The hearing involves an appeal concerning no specific property.
-fBw A party shall be deemed to have waived the right to challenge the validity of
proceedings for which written notice is required if the party does not receive the required written
notice, but the party has actual notice of, or actively participates in, the proceedings.
(2) That this ordinance shall become effective immediately upon adoption.
1923(25):67013.1
Revised 06/08/05 11: 18 AM
4
0001.69
first
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 1 of 1
AGENDA
Meeting Date: September 21,2005 Item Number: 16.F.
Subject:
PUBLIC HEARING: Ordinance to Vacate a Fifty-Foot Unimproved
of Way within Trents Farms Subdivision
{¿~~cf h~
Right
County Administrator's Comments:
County Administrator:
~
Board Action ReQuested: Adopt an ordinance to vacate a 50' unimproved right of
way within Trents Farms Subdivision, as shown on the attached plat.
Summarvof Information:
Thomas W. Mears and Susan S. Mears have submitted an application requesting
the vacation of a 501 unimproved right of way within Trents Farms
Subdivision. This request has been reviewed by staff and approval is
recommended.
District: Ma toaca
Preparer:
John W. Harmon
Title: RiQht of Way ManaQer
Attachments:
. Yes
DNO
#()00170
VICINITY SKETCH
PUBLIC HEARING: ORD[¡\~4NCE TO J:4C4TE
A FIFI'Y FOOT UNIJIPROJED RIGHT OF JJ~4 Y
JJITHLV TRENTS FARJlS< SUBD[J ISIOi'\[
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1 1
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 1 of 1
AGENDA
Meeting Date: September 21, 2005 Item Number: 16.G.
Subject: PUBLIC HEARING: Ordinance to Vacate a Portion of a Sixteen-Foot
Drainage Easement Across Lot 16, Amberleigh¡ Section 2
County Administrator's Comments:
I(€~ ,J~
c/#(
County Administrator:
Board Action ReQuested: Adopt an ordinance to vacate a portion of a 16 ¡ drainage
easement across Lot 16¡ Amberleigh¡ Section 2, as shown on the attached plat.
Summarvof Information:
Amberleigh¡ LLC.¡ has submitted an application requesting the vacation of a
portion of a 16¡ drainage easement across Lot 16¡ Amberleigh¡ Section 2.
This request has been reviewed by staff and approval is recommended.
District: Clover Hill
Preparer:
John W. Harmon
Title: Riqht of Way Manaqer
Attachments:
. Yes
DNO
# 0001.73
VICINITY SKETCH
PUBLIC HE4RING: ORDJ¡V4NCE TO r:4C4TE A
PORTIOi.\~ OFA SIXTEEi.\~ FOOT DRAI.¡'~4GE EASEJIE1VT
ACROSS LOT 16 AJIBERLEIGH SECTIOJ.V 1
2
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SSLE LN
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LAD~NO LN
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,:>'"
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Chesterfield Count¡f Department of Utilities
.
11'01 eq'a~ i51JD1'eet
-,)'00174
LINE TABLE
LINE BEARING
L1 N 18'54 '45 liE
L2 563'54 '45 "W
L3 N71'05'15"W
LENGTH
3.14
5.62
3. 13
LOT 13
AM8£RHILL LOOP
50' R/W
DATE:OB/02/2005
SCALE: ,1'=301
JOB NO: CO 100044.02
PLAT SHOWING A PORTION OF A
16' DRAINAGE EASEMENT TO BE
~01TED CROSSING LOT 16 OF·
AMBERLEIGH SECTION ~.
CLOVER HILL DISTRICT
CHESTERFIELD COUNTY, VIRGINIA
. PLANNERS· ARCHITECTS· ENGINEERS· SURVEYORS.
501 Branchway Road' Suite 100 . Richmond, Virginia 23236 'Phone (804) 794-0571 . Fax (804) 794-2635
RIE,.U;:CT,NO TOMORROW
www.balzer.cc
0001.75
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: September 21, 2005
Item Number: 18.
Subject:
Adjournment and Notice of Next Scheduled Meeting of the Board
of Supervisors
County Administrator's Comments:
County Administrator:
~
Board Action ReQuested:
Summarvof Information:
Motion of adjournment and notice of a regularly scheduled meeting to be
held on October 12, 2005 at 4:00 p.m.
Preparer: Lisa H. Elko
Title: Clerk to the Board
Attachments:
DYes
.NO
#000176