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2021-11-17 MinutesBOARD OF SUPERVISORS MINUTES NOVEMBER 17, 2021 Supervisors in Attendance: Mr. James M. Holland, Chair Mr. Christopher M. Winslow, Vice Chair Mr. James A. Ingle, Jr. Mr. Kevin P. Carroll Ms. Leslie A. T. Haley Dr. Joseph P. Casey County Administrator Mr. Holland called the meeting to order at 2:00 p.m. He requested all individuals in the Public Meeting Room to only sit in designated seats, maintain spatial distancing from others, and not congregate in groups. 1. APPROVAL OF MINUTES There were no minutes to be approved at this time. 2. REQUESTS TO POSTPONE AGENDA ITEMS AND ADDITIONS, DELETIONS OR CHANGES IN THE ORDER OF PRESENTATION There were no requests to postpone agenda items, additions, deletions or changes in the order of presentation at this time. 3. WORK SESSIONS 3.A. EVERYDAY EXCELLENCE - ACCOUNTING DEPARTMENT 21-796 11/17/2021 Ms. Donna Arrington, Director of Accounting, recognized members of the Payroll Section. She stated early in the pandemic they were designated as essential staff to ensure county employees would continue to receive their paychecks on time. She provided details of the many ways Payroll had to adapt to changes necessitated by the pandemic including working longer hours and following federal rules for reimbursement from the federal government. She called the team forward and introduced Ms. Patricia Baskerville, Ms. June Albrecht, Ms. Mattie Brown, Ms. Antionette Jefferson, Ms. Kim Collette, Ms. Susan Kern, Ms. Rawn Hyatt, and Ms. Debra Harris. She thanked them for a job well done. Mr. Holland stated it is an appropriate time to talk about excellence and financial data. He expressed appreciation for the team's hard work. 21-796 11/17/2021 3.8. AUDITED FINANCIAL REPORT PRESENTATION BY INDEPENDENT AUDITOR Mr. Rob Churchman, Engagement Partner with Cherry Baekart, LLP, presented the county's FY2021 Comprehensive Annual Financial Report (CAFR) to the Board. He noted the CAFR does not include the federal testing because the rules and procedures have not yet been provided, but procedures would be finished and reports would be issued as soon as possible. He credited county staff for the timing of getting the audit out. 3.C. FINANCIAL UPDATE Mr. Matt Harris, Deputy County Administrator, introduced the Financial Update work session. He first discussed the general government's positive FY2021 year-end results and stated staff has requested the setting of a public hearing for December to amend the PY2022 budget. He further stated the surplus of approximately $105,000,000 is primarily on the revenue side and comes from sales tax generated by residents working from home and keeping tax dollars close to home. He stated the timing of land purchases also contributed to the surplus because even though purchases have been approved, the closings do not align with the fiscal year and, accordingly, the funding rolled over. He provided a breakdown of planned allocations which are Schools Supplemental Retirement Plan (SRP) contribution ($27 million); land acquisitions for Spring Rock Green, Southside Speedway, and Adeline Acres ($25 million); cash funding of the FY2022 Capital Improvement Program (CIP) ($19.25 million); Schools future priority reserves ($10.9 million); public safety compensation reserve ($2.8 million); and contribution to fund balance per policy ($1.796 million). He stated the total of $86,746,000 is going toward preexisting, known, and planned -for items. He then reviewed the allocation considerations which are county SRP contribution ($5 million); turfing of Bird High School and Monacan High School stadiums ($4 million); community revitalization ($3 million); capital projects supplement ($2.832 million); mobile command center for Police and Fire ($2.5 million); municipal solid waste containers ($1.5 million); and Fleet fund supplement ($1 million). Mr. Winslow expressed appreciation for the fact that the Schools SRP will no longer be a topic of discussion for the foreseeable future and stated it is a good use of one-time monies. Mr. Harris stated the $10.9 million for future Schools priorities could be set aside and stay in the general fund balance in case there is slippage within the SRP. Mr. Carroll stated by freeing up the SRP payment, it allows $12 million in the budget to be used to fund the debt for two new schools and moves up their opening by approximately two years. He further stated Falling Creek Middle School is in dire need of replacement and is too small to handle capacity. He stated Tomahawk Creek Middle School is over capacity, and a new middle school in the western part of the county will help relieve that. He further stated it is a great use of one-time 21-797 11/17/2021 monies but also frees up budget capacity. He stated the reserve funds may be needed to help pay for the two schools. Mr. Harris then discussed Schools' FY2021 year-end results. He stated the School Board approved the year-end requests at their November 9, 2021 meeting and will be subject to a public hearing in December. He further stated the first planned allocation is $20.3 million to be reserved and held by the county on behalf of Schools for future compensation. He stated there were other planned allocations enumerated including $5.4 million for Falling Creek Middle School construction costs. He further stated the rest of the items are the continuation of superintendent -driven priorities over the last several years. He then provided the Board with a real estate update in the county. He stated revaluation is tied to the calendar year, not the fiscal year, and staff has taken the position that the Board should potentially take action to set the real estate tax rate in December 2021 as opposed to January 2022. He provided a chart comparing median sales prices of single-family homes and a chart of the percent change in annual residential revaluation. He stated staff recommended the Board advertise in December the maximum tax rate with a proposal to reduce the real estate tax rate. Ms. Haley stated it is important to communicate with citizens that the Board is paying attention and taking all the issues into consideration. She further stated the Board wants to ensure it is responsive in the correct ways, and the conversations include many factors. She stated the Board has to be candid, so the community understands all of those factors become part of one conversation. In response to Mr. Winslow's question relative to when the final revaluation numbers would be available, Mr. Harris stated the final numbers are not set until January 1 effectively. He further stated there would typically be a very solid preliminary estimate between post -Thanksgiving and early December that would be enough to guide the Board through the action in December. Mr. Winslow stated over the last year he has heard from Clover Hill constituents interested in tax relief. He further stated it seems starter homes in Clover Hill are at the top of the revaluation list at 10, 11, and 12 percent. He stated it strikes him as something that needs to be considered. He further stated the chart gives confidence that people want to come to Chesterfield and that Chesterfield is operating well, and he looks at high demand as a stamp of approval. He concurred in part with Ms. Haley's remarks about housing in that there are challenges, and he stated discussions need to occur with regional partners and internally as the Board considers zoning cases. (AW Mr. Harris then provided a lineup of the speakers for the remainder of the work session to include Mr. Bob Smet, Director of Parks and Recreation, to discuss turf fields at high schools; Ms. Natalie Spillman, Intergovernmental Relations Administrator, to provide an update on the StratIS project; and Mr. Gerard Durkin, Budget Director, to provide an update on miscellaneous topics. 21-798 11/17/2021 Mr. Smet stated turf upgrades bring a tremendous value. He stated the field conversions from grass to turf will cost on average about $2 million per site. He further stated if the Board decides to move forward at the December meeting, that will enable Parks and Recreation to have two fields, Bird High School and Monacan High School, ready for play in the fall of 2022. He stated Monacan was identified as the priority site due to subsurface drainage issues. Ms. Haley requested Mr. Smet to provide some background on how the fields are maintained and who puts the fields in so there is an understanding of why the issue is before the Board and why it is the Board's decision to make. Mr. Smet stated the high school varsity fields are installed and maintained by the individual schools, and Parks and Recreation does not use those fields. He discussed how, in the spring of 2021, the Virginia High School League consolidated all sports into the spring season and, due to a wet winter, the fields were ankle-deep with mud and unplayable. He stated Schools approached Parks and Recreation about using River City Sportsplex and Stratton Park, and Parks and Recreation was able to help make the spring sports season a success. He further stated Schools recognized the availability of turf playing fields 99 percent of the time, whereas a grass field has approximately 50 percent usability, and that is where the discussion started. He stated the thought was the county could play a role and help fund the fields so Parks and Recreation and the citizens could use those fields when not in use by the schools. He further stated the reason the issue is before the Board is so Parks and Recreation and the citizens can have access to the fields which, historically, have been locked when not in use by the schools. He stated the intent would be to schedule groups on the fields, whether it be a rental, recreation league, or open play for citizens. He further stated the thought was because there is a benefit to the community and the Parks and Recreation Department, the county should take a lead role in moving forward. He then discussed turf fields versus grass fields and stated it is very labor intensive to maintain grass fields suitable for athletic competition. He stated weekly grooming, infield replacement, and proper maintenance will yield approximately 10 years of turf field use. He compared the cost of ownership of turf fields versus grass fields and stated over 25 years a turf field is less expensive due to reduced maintenance and the fact that one turf field replaces two grass fields. He stated redevelopment at existing school sites takes advantage of existing amenities and infrastructure and reduces the overall scope and cost of providing these opportunities for the public. He further stated turf fields look great all the time with a consistent appearance and condition, and they align with the quality of education in Chesterfield County Public Schools and the quality of life. He stated the county's athletic facilities at the high schools should mirror the same level of quality within county parks and the school system. He further stated the conversion supports all current school uses and adds community uses. He provided examples of the different sports played at River City Sportsplex and Stratton Park which could be expanded to schools. He discussed the return on investment and the 21-799 11/17/2021 operational partnership with Schools. He discussed a memorandum of understanding (MOO) that was executed beforehand in the pre -planning stage. In response to Mr. Winslow's question relative to recouping costs through rental fees, Mr. Smet stated revenue generated would help offset expenses. Dr. Casey stated he was advised by an existing user that the team cannot grow its league and has to travel to Henrico to play all of their games, and they are looking forward to meeting with county staff and working out an arrangement for the two converted fields if approved. Mr. Winslow discussed the safety of turf fields and stated users will need to be trained on using recommended equipment to prevent injury. Mr. Smet stated county staff would help train Schools staff to ensure everything is properly distributed and the fields are maintained in accordance with the manufacturer's recommendations, thereby maintaining a consistent surface and safe playing field. Mr. Ingle requested a breakdown of the estimated $1 million cost to put the actual grass field in initially because that figure seemed significantly higher than what he found in his research. He stated the other three areas seemed right on target, and he would like to figure out where his disconnect is. He further stated he has been on the fields at both Thomas Dale and L.C. Bird high schools, and while Thomas Dale's field is in really good shape, Bird's is not. He stated he is trying to understand both sides, and he has not yet come to a conclusion. He further stated the presentation at the County - Schools Liaison Committee indicated studies on safety were inconclusive and a decision should not be made with inconclusive data. He stated the focus should be on verifying whether turf fields are safe, and if they are not, why are they unsafe and what would have to be done to make them safe. He discussed his own research on turf in an effort to understand all aspects. He reiterated that he has not made up his mind and noted there is a lot of passion on both sides of the issue. He stated he wanted to make sure the county gets it right. Mr. Carroll suggested communicating with other organizations and communities to gauge their success with turf fields. He 21-800 11/17/2021 Ms. Haley stated prior to joining the Board, she was president of the Parent Teacher Student Organization (PTSD) at Midlothian High School, and she was an advocate for adding lacrosse at all county high schools. She further stated while there was a lot of community support, the biggest concern of the athletic directors was scheduling and having fields to schedule because putting lacrosse players and football players on the same field was dangerous at best. She stated the benefits of extracurricular activities cannot be captured in a dollar value. She further stated just like Libraries, Parks and Recreation benefits everyone across the age spectrum. She commended staff for looking into this topic and identifying two fields to test the process and then go from there. In response to Mr. Winslow's question relative to recouping costs through rental fees, Mr. Smet stated revenue generated would help offset expenses. Dr. Casey stated he was advised by an existing user that the team cannot grow its league and has to travel to Henrico to play all of their games, and they are looking forward to meeting with county staff and working out an arrangement for the two converted fields if approved. Mr. Winslow discussed the safety of turf fields and stated users will need to be trained on using recommended equipment to prevent injury. Mr. Smet stated county staff would help train Schools staff to ensure everything is properly distributed and the fields are maintained in accordance with the manufacturer's recommendations, thereby maintaining a consistent surface and safe playing field. Mr. Ingle requested a breakdown of the estimated $1 million cost to put the actual grass field in initially because that figure seemed significantly higher than what he found in his research. He stated the other three areas seemed right on target, and he would like to figure out where his disconnect is. He further stated he has been on the fields at both Thomas Dale and L.C. Bird high schools, and while Thomas Dale's field is in really good shape, Bird's is not. He stated he is trying to understand both sides, and he has not yet come to a conclusion. He further stated the presentation at the County - Schools Liaison Committee indicated studies on safety were inconclusive and a decision should not be made with inconclusive data. He stated the focus should be on verifying whether turf fields are safe, and if they are not, why are they unsafe and what would have to be done to make them safe. He discussed his own research on turf in an effort to understand all aspects. He reiterated that he has not made up his mind and noted there is a lot of passion on both sides of the issue. He stated he wanted to make sure the county gets it right. Mr. Carroll suggested communicating with other organizations and communities to gauge their success with turf fields. He 21-800 11/17/2021 stated the community needs to know what type of materials will be utilized in the construction of the fields. He further stated it is important to look at injury statistics and whether sports tourism users are coming to the county for its turf fields or for some other reason. He stated it would be nice for local leagues to bring their championships at the end of the season to a great facility at one of the county's schools. He further stated he has not yet made up his mind, and he wanted more information, especially on injury statistics and retention of heat in the summer months. He stated he wanted to ensure the Board makes the best decision based on all the information available. Ms. Spillman provided the Board with an update on the StratIS project. She first provided details of the Initial Student Demand Forecast Results which indicate elementary schools are projecting some moderate growth at just under eight percent. She stated staff is looking deeper to gain insight as to where and why that growth is happening. She further stated middle schools are projecting to see the most significant growth over the next five-year period. She stated despite a significant drop in enrollment for the 2020-2021 school year, the strong enrollment for 2021-2022 aligns with pre -pandemic, long-term growth trends. She provided a map of Initial Student Demand Forecast Results for Middle Schools and stated staff would analyze the data to determine issues which need further examination. She provided details of next steps which include development of a model to support Parks and Recreation and Libraries. She stated Fire personnel have been working with Information Systems Technology (IST) personnel and are very close to delivering their model results. She further stated the information would be delivered in a refreshed version of the Demand Indicators Report which will include a publication of the Approved Housing Pipeline Database (AHPD) for evaluating needs and programmatic services across the county. She stated the Public Facilities Plan Update is underway. She further stated the Budget and Management Department will be assuming oversight of StratIS. She stated the organization has taken ahold of StratIS to maximize use of the information and deliver it to the community. She then provided the Board with an update on the 2022 Legislative Program to be adopted on the Consent Agenda. She stated the county and Schools will jointly advocate for the state to take responsibility for its obligations relative to the state funding formula and the state staffing formula. She further stated once approved, the final package will be presented to the delegation during the December 15, 2021 legislative reception. In response to Mr. Carroll's question relative to whether StratIS takes into account private school enrollment numbers, Ms. Spillman stated private school data was pulled from the Virginia Department of Education (VDOE), but there are limitations on the depth of the data because it is unclear where the students are coming from. She further stated staff would continue to look at the county's model, and they are trying to determine the best way to pull in that additional analysis. 21-801 11/17/2021 In response to Mr. Carroll's question relative to homeschool data, Ms. Spillman stated staff has recently been able to access that data and will pull it in for additional analysis. Dr. Casey stated staff is also working to better understand the effect of enrollments in the Career and Technical Education centers on students' home schools. Mr. Carroll stated it is a great program, but he wants to ensure the other factors are looked at as well. Ms. Spillman stated in the past staff was unable to dive into the data in this way, but now they are at the point where they can ask better questions. Dr. Casey stated another variable is the number of students who were homeschooled over the last year to delay entrance into kindergarten, and it is unknown what those students may be doing next September. Ms. Spillman stated that is part of what will be examined along with the elementary school enrollment decline. Mr. Durkin provided the Board with an update on the CIP. He stated department requests totaled $792 million over the five- year planning horizon which is 1.7 times the capacity of the current CIP, and Budget staff are meeting with departments to identify project priorities given funding capacity and revenue constraints. He further stated the previously identified projects of the bond referendum, which are police and fire station replacements/renovations, library replacement/ renovations, road improvements, and park expansion and development, remain the focus of department requests. He stated staff is awaiting finalized guidance from the state on the revenue sharing impact on the CIP. He reviewed the CIP timeline beginning with the finalization of CIP recommendations in November; meetings with County Administration and the Board to finalize the CIP and referendum from December to January; a CIP work session at the Board's February 2022 meeting; community meetings and a public hearing on the CIP in March 2022; and adoption of the CIP in conjunction with the operating budget in April 2022. He then provided details of referendum planning. He stated staff requested the county's financial advisor to conduct an independent review relative to debt capacity and debt affordability. He stated the outcome of the review was that the county currently meets its four policy ratios, which are the foundations of its Triple -AAA strength, and the issuance assumptions for the bond referendum for the county and Schools are on track with what was adopted in the FY2022 budget at approximately $450 million. He provided details of the Moody's ESG Assessment which looks at environmental, social, and governance risks or benefits that could impact the organization's credit rating. He stated the 21-802 11/17/2021 Mr. Carroll stated it is important to have all that information because it is startling to go from just over 62,000 students in 2021 to almost 68,000 in 2026. He further stated staff needs to take into consideration the fact that some of the projections or enrolled may include in private school. students who are, either homeschooled AW Dr. Casey stated staff is also working to better understand the effect of enrollments in the Career and Technical Education centers on students' home schools. Mr. Carroll stated it is a great program, but he wants to ensure the other factors are looked at as well. Ms. Spillman stated in the past staff was unable to dive into the data in this way, but now they are at the point where they can ask better questions. Dr. Casey stated another variable is the number of students who were homeschooled over the last year to delay entrance into kindergarten, and it is unknown what those students may be doing next September. Ms. Spillman stated that is part of what will be examined along with the elementary school enrollment decline. Mr. Durkin provided the Board with an update on the CIP. He stated department requests totaled $792 million over the five- year planning horizon which is 1.7 times the capacity of the current CIP, and Budget staff are meeting with departments to identify project priorities given funding capacity and revenue constraints. He further stated the previously identified projects of the bond referendum, which are police and fire station replacements/renovations, library replacement/ renovations, road improvements, and park expansion and development, remain the focus of department requests. He stated staff is awaiting finalized guidance from the state on the revenue sharing impact on the CIP. He reviewed the CIP timeline beginning with the finalization of CIP recommendations in November; meetings with County Administration and the Board to finalize the CIP and referendum from December to January; a CIP work session at the Board's February 2022 meeting; community meetings and a public hearing on the CIP in March 2022; and adoption of the CIP in conjunction with the operating budget in April 2022. He then provided details of referendum planning. He stated staff requested the county's financial advisor to conduct an independent review relative to debt capacity and debt affordability. He stated the outcome of the review was that the county currently meets its four policy ratios, which are the foundations of its Triple -AAA strength, and the issuance assumptions for the bond referendum for the county and Schools are on track with what was adopted in the FY2022 budget at approximately $450 million. He provided details of the Moody's ESG Assessment which looks at environmental, social, and governance risks or benefits that could impact the organization's credit rating. He stated the 21-802 11/17/2021 assessment yields an Issuer Profile Score (IPS) and a Credit Impact Score (CIS) which are companions to bond ratings. He provided examples of environmental, social and governance risk categories for the public sector. He reviewed the county's scores, noting a score of one is the best and a score of five is the worst. He stated the county's IPS environmental score was E-2, and it is rare, if not impossible, for any organization to score an E-1. He further stated the social score was S-1, and the governance score was G-1. He stated the CIS score was CIS -1 which is the highest score possible and supports the county's credit rating, resilience, and capacity to respond to shocks. In response to Mr. Holland's question relative to benchmarking the county's scores with other organizations, Mr. Durkin stated the county does not have that information yet because staff just received the county's scores the day prior. Dr. Casey stated he believes the county is one of the first in the state to go through this process, and there will be Triple - AAA localities who do not get a one score, while other localities with lower bond ratings may be excelling in some of the other figures. He further stated this is more than just a rating because it helps the business community understand what it takes to work, invest, and expand in the county. He stated this is a national standard to which the private sector is paying close attention. Mr. Durkin then reviewed the proposed ordinance to amend the Real Estate Tax Relief Program for the Elderly and Disabled by adjusting all brackets by six percent. He discussed the proposed ordinance to amend the Personal Property Tax Relief Act (PPTRA) threshold from $1,000 to $1,500 and the proposed ordinance to amend the Business, Professional, and Occupational License (BPOL) threshold from $300,000 to $400,000. 3.D. COMMUNITY DEVELOPMENT UPDATE Mr. Jesse Smith, Deputy County Administrator, provided the Board with an overview of Community Development which consists of Utilities, Environmental Engineering, Building Inspection, Planning, Community Enhancement, and Transportation. He introduced Mr. Scott Smedley to provide an update on the activities of the Department of Environmental Engineering. Mr. Smedley provided the Board with an update on the Pocoshock Creek Stream Restoration Project. He stated development along the stream occurred thirty to fifty years ago, long before there were any stormwater requirements for design, engineering, and building of developments, and as a result the stream became heavily eroded and degraded. He provided details of the project which include natural stream restoration, protection of associated properties to prevent erosion of the banks, armoring sections of the stream to prevent further erosion and exposure of a sanitary sewer, and replanting on the floodplain banks. He stated the project is approximately 95 percent complete. He further stated a repair will be made further up the stream outside the limits of the project where 21-803 11/17/2021 Utilities had a sewer line that recently needed repair, and the contractor will perform bank stabilization and reinforcement of a storm sewer outfall. Mr. Winslow pointed out the stair -step design shown in the photos and inquired if that design slows down the water. Mr. Smedley stated that is correct, and the design creates a step pool to slow the velocity. Mr. Winslow stated that was phenomenal work. Mr. Smedley then discussed the County Complex Regenerative Stormwater Conveyance Project near the Eanes-Pittman Building. He stated the outfall has no detention, and drainage comes off parking lot and building surfaces into a tributary of Proctors Creek. He provided details and photos of the step -pool design. Mr. Dan Cohen, Director of Community Enhancement, provided the Board with an update on the activities of the Department of Community Enhancement. He first discussed litter pickup which equated to 100 tons and 497 miles of roadway. Next, he reviewed community cleanups, abatement of blighted properties, license inspection, and community land trust housing. Mr. Carroll stated he received a report that bids for Ettrick Landing infrastructure were almost twice the initial bids. He inquired if there would still be enough money to move forward. Mr. Cohen stated the Maggie Walker Community Land Trust was negotiating with the lower of the two bidders to see what could be done. He further stated P1anRVA and the Partnership for Housing Affordability are contributing $400,000 to the project which would help make up some of the difference. He provided statistics of rental assistance initiatives. In response to Ms. Haley's question relative to working with Social Services and families in need, Mr. Cohen stated referrals taken in by the department are taken directly to Area Congregations Together in Service (ACTS) by Mr. Nick Feucht, Real Estate Development and Housing Coordinator. He further stated the benefit of funding their own program is they have their own staff at ACTS who serve as a direct pipeline for helping everyone who lives in the county. He then continued his review of departmental updates. He stated the department is managing 30 contracts with federal funds. He provided details of the working relationships with the Food Bank and Communities in Schools. Mr. Winslow stated there were so many good stories in Mr. Cohen's presentation, and he thanked him for his department's work. He discussed the county's membership in P1anRVA and stated the county was awarded a grant for affordable housing. Mr. Cohen stated the announcement of all the funding would be made in a week and there are at least two projects in the county that will receive funding. Mr. Jason Laws, Assistant Director of Building Inspection, provided the Board with an update on the activities of the 21-804 11/17/2021 Department of Building Inspection. He provided statistics of permit applications, customer traffic, and turnaround time for residential plan review. He provided a chart of completed inspections. In response to Mr. Ingle's question relative to cross -training inspectors to perform multiple types of inspections, Mr. Laws stated the department works toward that goal and it is part of the inspectors' career development plan. He further stated new applicants with experience in one trade are sent out to get them going because the department needs the help. He then continued his discussion of completed inspections. He stated in the first quarter of FY2022, 37,263 total inspections were completed, which was 7.1 percent higher than projected. Mr. Brent Epps, Director of Transportation, provided the Board with an overview of the Community Connectivity Sidewalk Fund (CCSF), which is one of the only funding methods in the county that addresses frequent citizen requests for all-weather, off- road pedestrian improvements. He stated the CCSF provides access to public schools, commercial areas, and parks and recreation facilities, and it aligns perfectly with the county's accessibility goals. He further stated since the program came into existence in July 2019, nine projects have been built totaling 1,600 linear feet of sidewalks and 2,700 linear feet of trails at a cost of just under $600,000. He stated the program is funded with a portion of the county's vehicle registration fees. He provided details of projects programmed for FY2023-FY2026; projects which have been completed; and projects under construction. Mr. Winslow stated connectivity in and around schools has been critical, particularly during the pandemic, and he expressed his appreciation for the fact that the projects have moved forward in spite of the pandemic. Mr. Epps provided a summary of the CCSF project pipeline and noted there are over 100 citizen requests for sidewalks that will be filled as resources become available. Mr. Steve Donohoe, Assistant Director of Planning, provided the Board with an overview of the Planning Department staff. He reviewed the workload for the zoning team and stated a 21 - percent increase in cases is anticipated for 2021. He also reviewed the workloads for the plans review team and the Comprehensive Plan and research team. He provided details of upcoming projects including Spring Rock Green and Upper Magnolia Green. Ms. Kathryn Sobczak, Assistant Director of Utilities, reviewed several initiatives the Board undertook to help Utilities customers during the pandemic. She provided details of the American Rescue Plan Act (ABPA) State and Local Fiscal Recovery Fund (SLFRF) Municipal Utility Assistance Program grant on the Consent Agenda for the Board's acceptance and appropriation. She thanked the Board for its support. 21-805 11/17/2021 3.E. HUMAN RESOURCES ANNUAL REPORT In the interest of time, Dr. Casey asked to move the Human Resources Annual Report to the Board's December 15, 2021 meeting. 3.F. CONSENT AGENDA HIGHLIGHTS Dr. James Worsley, Deputy County Administrator, provided the Board with an overview of several items on the Consent Agenda. He first discussed Item 13.B.2.a.5. - Purchase and Accept the Donation of Property on Conifer Road for a Neighborhood Park, which will help if the Public Facilities Plan indicates the need for a community park in the Dale District. He reviewed Item 13.B.6. - Approval of Participation in Proposed Settlement of Opioid -Related Claims, which will assist the county with abatement of the opioid addiction epidemic. Lastly, he provided details of Item 13.B.10.b. - Set a Public Hearing To Consider Amending County Code §§ 9-265, 9-266, 9-267, 9-268, 9-269 and 9-271 Relating to Eastern Midlothian Turnpike Corridor Service District, which is a renewal of the existing three -cent service district that funds the landscaping along that particular corridor. He stated approval would extend the service district to December 31, 2031. 4. REPORTS There were no Reports at this time. 5. FIFTEEN -MINUTE CITIZEN COMMENT PERIOD ON UNSCHEDULED MATTERS There were no requests to address the Board at this time. 6. CLOSED SESSION 6.A. 1) PURSUANT TO S 2.2-3711 AS AMENDED, TO DISCUSS OR BIISINESSES OR INDUSTRIES BIISINESSES OR INDUSTRIES HAS BEEN MADE OF THE BUSI1 IN LOCATING OR EXPANDING COMMUNITY, 2) PURSUANT TO VIRGINIA, 1950, AS AMENDE', ACQUISITION BY THE COUNTY PURPOSE, OR THE DISPOSITI PROPERTY, WHERE DISCUSSIO: ADVERSELY AFFECT THE BARG! STRATEGY OF THE PUBLIC BO: 2.2-3711(A)(1), CODE OF V. TO DISCUSS OR OF REAL PROPERT' N OF PUBLICLY H] 12:0i._1 On motion of Ms. Haley, seconded by Mr. Winslow, the Board went into closed session 1) pursuant to § 2.2-3711(A)(5), Code of Virginia, 1950, as amended, to discuss or consider prospective businesses or industries or the expansion of existing 21-806 11/17/2021 businesses or industries where no previous announcement has been made of the businesses' or industries' interest in locating or expanding their facilities in the community, 2) pursuant to § 2.2-3711(A)(3), Code of Virginia, 1950, as amended, to discuss or consider the acquisition by the county of real property for a public purpose, or the disposition of publicly held real property, where discussion in an open meeting would adversely affect the bargaining position and negotiating strategy of the public body, and 3) pursuant to 2.2-3711(A)(1), Code of Virginia, 1950, as amended, relating to the performance of the County Attorney. Ayes: Holland, Winslow, Ingle, Carroll and Haley. Nays: None. Reconvening: On motion of Ms. Haley, seconded by Mr. Ingle, the Board adopted the following resolution: WHEREAS, the Board of Supervisors has this day adjourned into Closed Session in accordance with a formal vote of the Board and in accordance with the provisions of the Virginia Freedom of Information Act; and WHEREAS, the Virginia Freedom of Information Act effective July 1, 1989 provides for certification that such Closed Session was conducted in conformity with law. NOW, THEREFORE BE IT RESOLVED, the Board of Supervisors does hereby certify that to the best of each member's knowledge, i) only public business matters lawfully exempted from open meeting requirements under the Freedom of Information Act were discussed in Closed Session to which this certification applies, and ii) only such business matters were identified in the motion by which the Closed Session was convened were heard, discussed or considered by the Board. No member dissents from this certification. Mr. Ingle: Aye. Mr. Carroll: Aye. Ms. Haley: Aye. Mr. Winslow: Aye. Mr. Holland: Aye. 7. DINNER On motion of Mr. Ingle, seconded by Ms. Haley, the Board recessed for dinner. Ayes: Holland, Winslow, Ingle, Carroll and Haley. J Nays: None. Reconvening: 21-807 11/17/2021 Mr. Holland requested all individuals in the Public Meeting Room to only sit in designated seats, maintain spatial distancing from others, and not congregate in groups. He stated all Board members have received copies of citizen comments posted to the online portal. (It is noted citizen comments received through the online portal are attached as Attachment A.) 8. INVOCATION The Honorable Kevin Carroll, Matoaca District Supervisor, gave the invocation. 9. PLEDGE OF ALLEGIANCE Mr. Matt Harris led the Pledge of Allegiance to the Flag of the United States of America. 10. COUNTY ADMINISTRATION UPDATE 10.A. CIRCUIT COURT RECOGNITION OF SHERIFF'S OFFICE The Honorable Edward A. Robbins, Jr., Chief Judge of the Circuit Court, was present to recognize several members of the Sheriff's Office who recently saved the life of assistant court administrator Ms. Teresa Ryan when she experienced a medical crisis in the office on August 3, 2021. He introduced Ms. Ryan, ` accompanied by her husband, and shared details of the event (` and the actions of the personnel who rendered aid. He recognized Deputy Jeffrey Brathwaite, Career Deputy Jeffrey Gilman, Master Deputy William LockHufe, Career Deputy Anthony Johnson, Captain Stephen McLeod, Staff Sergeant Jacob Ikenberry, Deputy First Class Drake Beasley, Career Deputy Mark VanDerwerker, Security Systems Coordinator Robert Conte, Career Deputy Ocie Travis, and Sergeant William Wise, all of whom rose to the challenge demanded of them on that day. He stated their effective lifesaving actions reflect distinct credit upon them and the Chesterfield County Sheriff's Office, and it is the Court's very good fortune to have each of them there every day. A standing ovation followed. Mr. Holland expressed appreciation to the Sheriff's Office for keeping the courts safe for citizens and for justice. 10.B. FLEET INDUSTRY RECOGNITION Dr. Casey announced the Fleet Division of General Services continues to be recognized as an industry leader amongst the more than 38,000 public fleet departments across North America. He stated the Fleet Division placed 17th in the Leading Fleets Award sponsored by the American Public Works Association and Government Fleet Magazine in recognition of the division's demonstrated leadership, competitiveness and efficiency, and its ability to overcome challenges. He further stated the 21-808 11/17/2021 division placed 54th among the Top 100 Fleets, an award bestowed by the National Association of Fleet Administrators in recognition of performance improvements and innovation, and the division has placed in the Top 100 for three consecutive years. He stated the division also placed 49th in The Green Fleets Awards, a separate award by the National Association of Fleet Administrators recognizing sustainability efforts, and it is the division's second time to place in the Top 50 within the past three years. Mr. Craig Willingham, Fleet Manager, introduced the following members of his team who were present for the recognition: Mr. Dwayne Scruggs, Automotive Maintenance Supervisor; Mr. Ronnie Coleman, Automotive Maintenance Supervisor; Ms. Michelle Covington, Environmental Health and Safety Officer; Ms. Darlean Lee, Senior Accounting Technician; Mr. Daniel Williams, Automotive Maintenance Supervisor; and Ms. Staci McCarter, Business Manager. He expressed his indebtedness to his team and credited them for the division's achievements. 10.C. OTHER COUNTY ADMINISTRATION UPDATES Mr. Jim McConnell, Creative Content Writer for the Department of Communications and Media, provided the Board with an overview of his work to write and launch the new Chesterfield on Point blog. He encouraged citizens to visit www.chesterfield.gov/blog to subscribe and submit comments, suggestions, or questions. He provided details of the Chesterfield Behind the Mic podcast hosted by Mr. Brad Franklin, who is also a Creative Content Writer for the Department of Communications and Media. He discussed the county's digital newsletter, Happening in Chesterfield. He expressed appreciation for being a part of a very talented team committed to telling different stories in different ways. 11. BOARD MEMBER REPORTS Mr. Ingle announced the upcoming third anniversary of the raising of the American Flag in Unity Park near Interstate 95 and Route 288. He stated Unity Park recently received its 501(c)(3) status and will be hosting educational opportunities as well as other events. He further stated the organization can be reached by telephone at 833-FLAG212. Mr. Winslow reported on his recent attendance at the Virginia Association of Counties (VACo) conference. He stated both he and Mr. Holland, along with the chair and vice chair of the School Board, gave a special presentation on collaboration between the Board of Supervisors and the School Board. He congratulated Mr. Holland on being elected as a Region 3 Director. He reported on his attendance at the county's annual Veterans Day ceremony where he was able to recognize and thank Mr. Tommy Sammons for his service as a Navy veteran who served in the Korean War. He expressed his appreciation to Ms. Ruth Snead with the Chesterfield Historical Society for organizing the event and stated it was one of the most touching and memorable moments of his time on the Board. Lastly, he played 21-809 11/17/2021 his video highlighting Parks and Recreation opportunities available in the Clover Hill District. WHEREAS, the Chesterfield Little League Softball Team was the Little League District 5 Champions; and WHEREAS, the Chesterfield Little League Softball Team was V the Commonwealth of Virginia State Champions; and WHEREAS, the Chesterfield Little League Softball Team was the Southeast Region Champions; and WHEREAS, the Chesterfield Little League Softball Team competed in the 2021 Girls Softball Little League World Series in Greenville NC winning the Jennie Finch Pool; and WHEREAS, the Chesterfield Little League Softball Team defeated New Jersey in the National quarter -finals broadcasted on ESPN News and Texas in the National semi-finals broadcasted on ESPN2 and succumbed only to Oklahoma in the National final broadcasted on ESPN; and WHEREAS, the team members include Aislin Bossler, Trista Davis, Erika Fiege, Kaylee Hodges, Jordan Jefferson, Jenna Keefer, Ayslin Long, Jasmine Miller, Kaylie Mitchell, Aaliyah Myers, Isabella Viruet, Kammie Walter, and Savannah Wright. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield koe County Board of Supervisors, this 17th day of November 2021, publicly recognizes the 2021 Chesterfield Little League Softball Team for its outstanding representation of Chesterfield County, commends the team for their commitment to excellence and sportsmanship, and expresses best wishes for continued success. 21-810 11/17/2021 12. RESOLUTIONS AND SPECIAL RECOGNITIONS 12.A. RESOLUTION RECOGNIZING THE 2021 CHESTERFIELD LITTLE LEAGUE SOFTBALL TEAM FOR OUTSTANDING ACHIEVEMENTS AND REPRESENTATION OF CHESTERFIELD COUNTY DURING THE 2021 SEASON Mr. Bob Smet introduced the 2021 Chesterfield Little League Softball Team, who was present to receive the resolution. On motion of Mr. Carroll, seconded by Mr. Winslow, the Board adopted the following resolution: WHEREAS, participation in sports has long been an integral part of Chesterfield County's educational, physical and emotional development for youth; and WHEREAS, under the direction of coaches Kim Bossler and Steve Myers and manager Bill Fiege, the 2021 Chesterfield Little League Softball Team made history by becoming the league's first all-star team to advance to the final of the Little League Softball Series in Greenville, North Carolina; and WHEREAS, the Chesterfield Little League Softball Team was the Little League District 5 Champions; and WHEREAS, the Chesterfield Little League Softball Team was V the Commonwealth of Virginia State Champions; and WHEREAS, the Chesterfield Little League Softball Team was the Southeast Region Champions; and WHEREAS, the Chesterfield Little League Softball Team competed in the 2021 Girls Softball Little League World Series in Greenville NC winning the Jennie Finch Pool; and WHEREAS, the Chesterfield Little League Softball Team defeated New Jersey in the National quarter -finals broadcasted on ESPN News and Texas in the National semi-finals broadcasted on ESPN2 and succumbed only to Oklahoma in the National final broadcasted on ESPN; and WHEREAS, the team members include Aislin Bossler, Trista Davis, Erika Fiege, Kaylee Hodges, Jordan Jefferson, Jenna Keefer, Ayslin Long, Jasmine Miller, Kaylie Mitchell, Aaliyah Myers, Isabella Viruet, Kammie Walter, and Savannah Wright. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield koe County Board of Supervisors, this 17th day of November 2021, publicly recognizes the 2021 Chesterfield Little League Softball Team for its outstanding representation of Chesterfield County, commends the team for their commitment to excellence and sportsmanship, and expresses best wishes for continued success. 21-810 11/17/2021 AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented to each member of the Chesterfield Little League Softball Team, and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. Ayes: Holland, Winslow, Ingle, Carroll and Haley. Nays: None. Mr. Carroll expressed pride in the team's accomplishment and thanked them for their outstanding representation of the county. Mr. Bill Fiege expressed appreciation for the recognition and thanked the county, the parents, and the community for their support. 13. NEW BUSINESS 13.A. APPOINTMENTS 13.A.1. APPOMATTOX RIVER WATER AUTHORITY On motion of Mr. Winslow, seconded by Mr. Carroll, the Board simultaneously nominated/reappointed Dr. Joseph Casey and alternate members Mr. George Hayes and Mr. Scott Morris to serve on the Appomattox River Water Authority, whose terms are effective November 21, 2021, and will expire November 20, 2025. Ayes: Holland, Winslow, Ingle, Carroll and Haley. Nays: None. 13.A.2. SOUTH CENTRAL WASTEWATER AUTHORITY On motion of Mr. Winslow, seconded by Ms. Haley, the Board simultaneously nominated/reappointed Dr. Joseph Casey and alternate members Mr. George Hayes and Mr. Scott Morris to serve on the South Central Wastewater Authority, whose terms are effective November 21, 2021, and will expire November 20, 2025. Ayes: Holland, Winslow, Ingle, Carroll and Haley. Nays: None. 13.A.3. BOARD OF BUILDING AND FIRE CODE APPEALS On motion of Ms. Haley, seconded by Mr. Ingle, the Board simultaneously nominated/ reappointed Mr. Matthew Coyner and Mr. Michael Bricker to serve as at -large representatives on the Board of Building and Fire Code Appeals, whose terms are effective November 20, 2021, and will expire November 19, 2024. Ij Ayes: Holland, Winslow, Ingle, Carroll and Haley. Nays: None. 21-811 11/17/2021 13.8. CONSENT ITEMS 13.B.1. ADOPTION OF RESOLUTIONS 13.B.1.a. RESOLUTION RECOGNIZING CORPORAL WILLIAM R. STACY, JR., POLICE DEPARTMENT, UPON HIS RETIREMENT On motion of Mr. Winslow, seconded by Ms. Haley, the Board adopted the following resolution: WHEREAS, Corporal William R. Stacy, Jr. will retire from the Chesterfield County Police Department on January 1, 2022 after providing 20 years of quality service to the residents of Chesterfield County; and WHEREAS, Corporal Stacy faithfully served the county as a Patrol Officer, Senior Police Officer, Master Police Officer, Career Police Officer and Corporal; and WHEREAS, Corporal Stacy also served as an Evidence Technician and Field Training Officer; and WHEREAS, over his career, Corporal Stacy has had a respectful and approachable demeanor and has provided customer focused service; and WHEREAS, due to his years of law enforcement knowledge, Corporal Stacy was an asset to new officers; and WHEREAS, Corporal Stacy is recognized for his communications and human relations skills, professionalism, and his teamwork, all of which he has utilized within the Police Department and in assisting residents of Chesterfield County; and WHEREAS, Corporal Stacy has received numerous letters of commendation, thanks and appreciation for services rendered; and WHEREAS, Corporal Stacy has provided the Chesterfield County Police Department with many years of loyal and dedicated service; and WHEREAS, Chesterfield County and the Board of Supervisors will miss Corporal Stacy's diligent service. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield 21-812 11/17/2021 County Board of Supervisors recognizes Corporal William R. Stacy, Jr. and extends on behalf of its members and the residents of Chesterfield County, appreciation for his service to the county, congratulations upon his retirement, and best wishes for a long and happy retirement. Ayes: Holland, Winslow, Ingle, Carroll and Haley. Nays: None. 21-812 11/17/2021 13.B.2. REAL PROPERTY REQUESTS 13.B.2.a. ACCEPTANCE OF PARCELS OF LAND 13.B.2.a.1. ACCEPTANCE OF A PARCEL OF LAND ADJACENT TO KOGER CENTER BOULEVARD FROM MIDLOTHIAN HUGUENOT AT LLC AND VA HOKIES REALTY ASSOCIATES, LLC On motion of Mr. Winslow, seconded by Ms. Haley, the Board accepted the conveyance of a parcel of land containing 0.126 acres adjacent to Koger Center Boulevard from Midlothian Huguenot AT LLC and VA Hokies Realty Associates, LLC and authorized the County Administrator to execute the deed. (It is noted a copy of the plat is filed with the papers of this Board.) Ayes: Holland, Winslow, Ingle, Carroll and Haley. Nays: None. 13.B.2.a.2. ACCEPTANCE OF A PARCEL OF LAND ADJACENT TO ASHTON PARK DRIVE FROM CARRIE E. COYNER SUCCESSOR TRUSTEE OF THE GOODRICH RIVER TRUST AGREEMENT On motion of Mr. Winslow, seconded by Ms. Haley, the Board accepted the conveyance of a parcel of land containing 0.046 acres adjacent to Ashton Park Drive from Carrie E. Coyner, successor trustee of The Goodrich River Trust Agreement, and authorized the County Administrator to execute the deed. (It is noted a copy of the plat is filed with the papers of this Board.) Ayes: Holland, Winslow, Ingle, Carroll and Haley. Nays: None. 13.B.2.a.3. ACCEPTANCE OF PARCELS OF LAND ADJACENT TO DWIGHT AVENUE, ROUTE 1 AND MYRON AVENUE FROM THE DIAMOND GROUP, INC. On motion of Mr. Winslow, seconded by Ms. Haley, the Board accepted the conveyance of parcels of land containing a total of 0.36 acres adjacent to Dwight Avenue, Route 1, and Myron Avenue from The Diamond Group, Inc. and authorized the County Administrator to execute the deed. (It is noted a copy of the plat is filed with the papers of this Board.) Ayes: Holland, Winslow, Ingle, Carroll and Haley. Nays: None. 13.B.2.a.4. ACCEPTANCE OF PARCELS OF LAND ADJACENT TO DWIGHT AVENUE FROM BELLWOOD CROSSING, LLC On motion of Mr. Winslow, seconded by Ms. Haley, the Board accepted the conveyance of parcels of land containing a total of 0.046 acres adjacent to Dwight Avenue from Bellwood Crossing, LLC and authorized the County Administrator to 21-813 11/17/2021 execute the deed. (It is noted a copy of the plat is filed with the papers of this Board.) Ayes: Holland, Winslow, Ingle, Carroll and Haley. Nays: None. 13.B.2.a.5. PURCHASE AND ACCEPT THE DONATION OF PROPERTY ON CONIFER ROAD FOR A NEIGHBORHOOD PARR On motion of Mr. Winslow, seconded by Ms. Haley, the Board approved the purchase of a parcel of land containing 7.5 acres, more or less, with improvements, from Michael H. Browder; accepted the donation of two parcels of land containing a total of 1.1 acres, more or less, from Anna Browder Snelling; accepted the donation of three parcels of land containing a total of 2.6 acres, more or less, from Dorothy Grant Pearson; and authorized the County Administrator to execute the contracts and deeds. (It is noted a copy of the plat is filed with the papers of this Board.) Ayes: Holland, Winslow, Ingle, Carroll and Haley. Nays: None. 13.B.2.b. REQUESTS TO QUITCLAIM 13.B.2.b.1. REQUEST TO QUITCLAIM A PORTION OF A SEWER EASEMENT ACROSS THE PROPERTY OWNED BY MIDLOTHIAN HUGUENOT AT LLC AND VA HORIES REALTY ASSOCIATES, LLC On motion of Mr. Winslow, seconded by Ms. Haley, the Board authorized the Chairman of the Board of Supervisors and the County Administrator to execute a quitclaim deed to vacate a portion of a sewer easement across the property owned by Midlothian Huguenot AT LLC and VA Hokies Realty Associates, LLC. (It is noted a copy of the plat is filed with the papers of this Board.) Ayes: Holland, Winslow, Ingle, Carroll and Haley. Nays: None. 13.B.2.b.2. REQUEST TO QUITCLAIM A PORTION OF A 16' DRAINAGE EASEMENT (PUBLIC) ACROSS THE PROPERTY OWNED BY GENITO SQUARE LC On motion of Mr. Winslow, seconded by Ms. Haley, the Board authorized the Chairman of the Board of Supervisors and the County Administrator to execute a quitclaim deed to vacate a portion of a 16' drainage easement (public) across the property owned by Genito Square LC. (It is noted a copy of the plat is filed with the papers of this Board.) Ayes: Holland, Winslow, Ingle, Carroll and Haley. Nays: None. 21-814 11/17/2021 13.8.3. AWARD CONSULTING SERVICES CONTRACT FOR ARCHITECTURAL AND ENGINEERING SERVICES FOR COURTS FACILITIES On motion of Mr. Winslow, seconded by Ms. Haley, the Board authorized the Director of Procurement to award a contract to Dewberry Architects, Inc. for architectural and engineering services for future Courts facilities projects. Ayes: Holland, Winslow, Ingle, Carroll and Haley. Nays: None. 13.B.4. AWARD OF CONTRACT FOR PHARMACEUTICAL SERVICES AND SUPPLIES FOR THE SHERIFF, COMMUNITY SERVICES BOARD AND JUVENILE DETENTION HOME On motion of Mr. Winslow, seconded by Ms. Haley, the Board authorized the Director of Purchasing to enter into a contract for with MAO Pharmacy Inc. DBA Westwood Pharmacy for the procurement of pharmaceutical services and supplies for the Sheriff, Community Services Board, and Juvenile Detention Home. Ayes: Holland, Winslow, Ingle, Carroll and Haley. Nays: None. 13.8.5. AUTHORIZATION TO SUBORDINATE A COUNTY HOMEOWNER HOUSING REHABILITATION ASSISTANCE LOAN TO A HOME EQUITY LINE OF CREDIT TO BE MADE BY TRUIST FINANCIAL TO EYRA JONES On motion of Mr. Winslow, seconded by Ms. Haley, the Board authorized the County Administrator to execute a subordination agreement for the County's Homeowner Housing Rehabilitation Assistance Loan to Kyra Jones. Ayes: Holland, Winslow, Ingle, Carroll and Haley. Nays: None. 13.B.6. APPROVAL OF PARTICIPATION IN PROPOSED SETTLEMENT OF OPIOID -RELATED CLAIMS On motion of Mr. Winslow, seconded by Ms. Haley, the Board adopted the following resolution: A RESOLUTION OF THE CHESTERFIELD COUNTY BOARD OF SUPERVISORS APPROVING OF THE COUNTY'S PARTICIPATION IN THE PROPOSED SETTLEMENT OF OPIOID -RELATED CLAIMS AGAINST MCKESSON, CARDINAL HEALTH, AMERISOURCEBERGEN, JANSSEN, AND THEIR RELATED CORPORATE ENTITIES, AND DIRECTING THE COUNTY ATTORNEY AND/OR THE COUNTY'S OUTSIDE COUNSEL TO EXECUTE THE DOCUMENTS NECESSARY TO EFFECTUATE THE COUNTY'S PARTICIPATION IN THE SETTLEMENTS WHEREAS, the opioid epidemic that has cost thousands of human lives across the country also impacts Chesterfield County by adversely impacting the delivery of emergency medical, law 21-815 11/17/2021 enforcement, criminal justice, mental health and substance abuse services, and other services by Chesterfield County's various departments and agencies; and WHEREAS, Chesterfield County has been required and will continue to be required to allocate substantial taxpayer dollars, resources, staff energy and time to address the damage the opioid epidemic has caused and continues to cause the (` citizens of Chesterfield County; and 4w WHEREAS, Chesterfield County has filed suit against McKesson, Cardinal Health, AmerisourceBergen, and Janssen Pharmaceuticals, along with certain of their related corporate entities for their role in the distribution, manufacture, and sale of the pharmaceutical opioid products that have fueled the opioid epidemic that has harmed Chesterfield County; and WHEREAS, the County's suit seeks recovery of the public funds previously expended and to be expended in the future to abate the consequences and harms of the opioid epidemic; and WHEREAS, settlement proposals have been negotiated that will cause McKesson, Cardinal Health, AmerisourceBergen, and Janssen to pay up to $26 billion nationwide to resolve opioid - related claims against them; and WHEREAS, Chesterfield County's outside opioid litigation counsel has recommended that the County participate in the settlements in order to recover its share of the funds that the settlement would provide; and 4 WHEREAS, the County Attorney has reviewed the available �+ information about the proposed settlements and concurs with the recommendation of outside counsel; NOW THEREFORE BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 17th day of November, 2021, approves of the County's participation in the proposed settlement of opioid -related claims against McKesson, Cardinal Health, AmerisourceBergen, Janssen, and their related corporate entities, and directs the County Attorney and/or the County's outside counsel to execute the documents necessary to effectuate the County's participation in the settlements, including the required release of claims against settling entities. Ayes: Holland, Winslow, Ingle, Carroll and Haley. Nays: None. 13.8.7. ADOPTION OF A REVISED CALENDAR OF HOLIDAYS S On motion of Mr. Winslow, seconded by Ms. Haley, the Board (v adopted a revised calendar of holidays adding Juneteenth National Independence Day effective 2022 and approved amending Human Resources Administrative Procedure #6-1, Leave/Holidays, to convert one of the two floating holidays (8 hours each) awarded to employees in the Traditional Leave Plan to a standard holiday: Juneteenth National Independence Day. (It is noted a copy of the Standard Holiday Schedule for Chesterfield 21-816 11/17/2021 County Employees and Rules for Observance is filed with the papers of this Board.) Ayes: Holland, Winslow Ingle, Carroll and Haley. Nays: None. 13.9.8. ADOPTION OF THE 2022 LEGISLATIVE PROGRAM On motion of Mr. Winslow, seconded by Ms. Haley, the Board adopted the 2022 Legislative Program. (It is noted a copy of the program is filed with the papers of this Board.) Ayes: Holland, Winslow, Ingle, Carroll and Haley. Nays: None. 13.8.9. ACCEPTANCE OF STATE ROADS On motion of Mr. Winslow, seconded by Ms. Haley, the Board adopted the following resolution: WHEREAS, the streets described below are shown on a plat recorded in the Clerk's Office of the Circuit Court of Chesterfield County; and WHEREAS, the Resident Engineer for the Virginia Department of Transportation has advised this Board the streets meet the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportation. NOW, THEREFORE, BE IT RESOLVED, that this Board requests the Virginia Department of Transportation to add the streets described below to the secondary system of state highways, pursuant to Sections 33.2-705 and 33.2-334, Code of Virginia, and the Department's Subdivision Street Requirements. AND, BE IT FURTHER RESOLVED, that this Board guarantees a clear and unrestricted right-of-way, as described, and any necessary easements for cuts, fills and drainage. AND, BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident Engineer for the Virginia Department of Transportation. Reason for Change: New Subdivision Street Pursuant to Code of Virginia Statute: 533.2-705, 33.2-334 Street Name and/or Route Number Rockdale Road, State Route Number 1493 From: Providence Villa Court, (Route 8348) To: The tie-in to existing Rockdale Road, (Route 1493), a distance of 0.05 miles Recordation Reference: Deed Book 12121, Page 255; Plat Book 259, Page 2 Right of Way width (feet) = 50 21-817 11/17/2021 • Providence Villa Court, State Route Number 8348 From: Rockdale Road, (Route 1493) To: The cul-de-sac, a distance of 0.21 miles Recordation Reference: Deed Book 12121, Page 255; Plat Book 259, Page 2 Right of Way width (feet) = 42 • Providence Villa Court, State Route Number 8348 WHEREAS, the Resident Engineer for the Virginia Department of Transportation has advised this Board the streets meet the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportation. NOW, THEREFORE, BE IT RESOLVED, that this Board requests the Virginia Department of Transportation to add the streets described below to the secondary system of state highways, pursuant to Sections 33.2-705 and 33.2-334, Code of Virginia, and the Department's Subdivision Street Requirements. (aw AND, BE IT FURTHER RESOLVED, that this Board guarantees a clear and unrestricted right-of-way, as described, and any necessary easements for cuts, fills and drainage. AND, BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident Engineer for the Virginia Department of Transportation. Section D Reason for Change; New Subdivision Street Pursuant to Code of Virginia Statute: 533.2-705, 33.2-334 Street Name and/or Route Number • Simeon Lane, State Route Number 8307 From: Rouseaux Drive, (Route 8328) To: 0.01 miles south of Faulkner Court, (Route 8308), a distance of 0.06 miles Recordation Reference: Plat Book 271, Page 23 Right of Way width (feet) = 55 • Rouseaux Drive, State Route Number 8328 From: Crosswinds Boulevard, (Route 7594) To: Rouseaux Place, (Route 8329), a distance of 0.03 miles Recordation Reference: Plat Book 271, Page 23 Right of Way width (feet) = 55 21-818 11/17/2021 From: Winters Hill Place, (Route To: Rockdale Road, (Route 1493), 4247) a distance of 0.13 miles Recordation Reference: Deed Book 12121, Page 255; Plat Book 259, Page 2 Right of Way width (feet) = 53 And, further, the Board adopted the following resolution: WHEREAS, the streets described below are shown on a plat recorded in the Clerk's Office of the Circuit Court of Chesterfield County; and WHEREAS, the Resident Engineer for the Virginia Department of Transportation has advised this Board the streets meet the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportation. NOW, THEREFORE, BE IT RESOLVED, that this Board requests the Virginia Department of Transportation to add the streets described below to the secondary system of state highways, pursuant to Sections 33.2-705 and 33.2-334, Code of Virginia, and the Department's Subdivision Street Requirements. (aw AND, BE IT FURTHER RESOLVED, that this Board guarantees a clear and unrestricted right-of-way, as described, and any necessary easements for cuts, fills and drainage. AND, BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident Engineer for the Virginia Department of Transportation. Section D Reason for Change; New Subdivision Street Pursuant to Code of Virginia Statute: 533.2-705, 33.2-334 Street Name and/or Route Number • Simeon Lane, State Route Number 8307 From: Rouseaux Drive, (Route 8328) To: 0.01 miles south of Faulkner Court, (Route 8308), a distance of 0.06 miles Recordation Reference: Plat Book 271, Page 23 Right of Way width (feet) = 55 • Rouseaux Drive, State Route Number 8328 From: Crosswinds Boulevard, (Route 7594) To: Rouseaux Place, (Route 8329), a distance of 0.03 miles Recordation Reference: Plat Book 271, Page 23 Right of Way width (feet) = 55 21-818 11/17/2021 . Rouseaux Drive, State Route Number 8328 From: The northwest end of Rouseaux Circle, (Route 8330) To: The southeast end of Rouseaux Circle, (Route 8330), a distance of 0.03 miles Recordation Reference: Plat Book 271, Page 23 Right of Way width (feet) = 55 . Rouseaux Drive, State Route Number 8328 From: Rouseaux Place, (Route 8329) To: Rouseaux Circle, (Route 8330), a distance of 0.04 miles Recordation Reference: Plat Book 271, Page 23 Right of Way width (feet) = 55 . Rouseaux Drive, State Route Number 8328 From: The southeast end of Rouseaux Circle, (Route 8330) To: Simeon Lane, (Route 8307), a distance of 0.04 miles Recordation Reference: Plat Book 271, Page 23 Right of Way width (feet) = 55 . Rouseaux Drive, State Route Number 8328 From: Simeon Lane, (Route 8307) To: The cul-de-sac, a distance of 0.04 miles Recordation Reference: Plat Book 271, Page 23 Right of Way width (feet) = 55 . Rouseaux Place, State Route Number 8329 From: Rouseaux Drive, (Route 8328) To: The cul-de-sac, a distance of 0.08 miles Recordation Reference: Plat Book 271, Page 23 Right of Way width (feet) = 47 . Rouseaux Circle, State Route Number 8330 From: Rouseaux Drive, (Route 8328) To: Northwestward, to Rouseaux Drive, (Route 8328), a distance of 0.05 miles Recordation Reference: Plat Book 271, Page 23 Right of way width (feet) = 68 And, further, the Board adopted the following resolution: WHEREAS, the streets described below are shown on a plat recorded in the Clerk's Office of the Circuit Court of Chesterfield County; and WHEREAS, the Resident Engineer for the Virginia Department of Transportation has advised this Board the streets meet the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportation. NOW, THEREFORE, BE IT RESOLVED, that this Board requests the Virginia Department of Transportation to add the streets described below to the secondary system of state highways, pursuant to Sections 33.2-705 and 33.2-334, Code of Virginia, and the Department's Subdivision Street Requirements. AND, BE IT FURTHER RESOLVED, that this Board guarantees a clear and unrestricted right-of-way, as described, and any necessary easements for cuts, fills and drainage. 21-819 11/17/2021 AND, BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident Engineer for the Virginia Department of Transportation. of State Reason for Change: New Subdivision Street Pursuant to Code of Virginia Statute: 533.2-705, 33.2-334 Street Name and/or Route Number • Whisperwood Drive, State Route Number 7674 From: 0.01 miles west of Alabaster Lane, (Route 7949) To: 0.14 miles west of Alabaster Lane, (Route 7949), a distance of 0.13 miles Recordation Reference: Plat Book 269, Page 95 Right of Way width (feet) = 55 • Whisperwood Drive, State Route Number 7674 From: 0.14 miles west of Alabaster Lane, (Route 7949) To: 0.20 miles west of Alabaster Lane, (Route7949), a distance of 0.06 miles Recordation Reference: Plat Book 269, Page 95 Right of Way width (feet) = 55 • Whisperwood Drive, State Route Number 7674 From: Theoden Landing, (Route 8349) To: Northwest 0.01 miles to the end -of -maintenance, a distance of 0.01 miles Recordation Reference: Plat Book 269, Page 95 Right of Way width (feet) = 55 • Whisperwood Drive, State Route Number 7674 From: Theoden Landing, (Route 8349) To: Southeast to the end -of -maintenance, a distance of 0.01 miles Recordation Reference: Plat Book 269, Page 95 Right of Way width (feet) = 55 • Greyhaven Drive, State Route Number 7894 From: 0.08 miles west of Alabaster Lane, (Route 7949) To: Theoden Landing, (Route 8349), a distance of 0.15 miles Recordation Reference: Plat Book 269, Page 95 Right of Way width (feet) = 45 Theoden Landing, State Route Number 8349 From: Greyhaven Drive, (Route 7894) To: The cul-de-sac, a distance of 0.02 miles Recordation Reference: Plat Book 691, Page 95 Right of way width (feet) = 45 Theoden Landing, State Route Number 8349 kV From: Greyhaven Drive, (Route 7894) To: Whisperwood Drive, (Route 7674), a distance of 0.06 miles Recordation Reference: Plat Book 269, Page 95 Right of Way width (feet) = 45 And, further, the Board adopted the following resolution: 21-820 11/17/2021 WHEREAS, the streets described below are shown on a plat recorded in the Clerk's Office of the Circuit Court of Chesterfield County; and WHEREAS, the Resident Engineer for the Virginia Department of Transportation has advised this Board the streets meet the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportation. NOW, THEREFORE, BE IT RESOLVED, that this Board requests the Virginia Department of Transportation to add the streets described below to the secondary system of state highways, pursuant to Sections 33.2-705 and 33.2-334, Code of Virginia, and the Department's Subdivision Street Requirements. AND, BE IT FURTHER RESOLVED, that this Board guarantees a clear and unrestricted right-of-way, as described, and any necessary easements for cuts, fills and drainage. AND, BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident Engineer for the Virginia Department of Transportation. Reason for Change: New Subdivision Street Pursuant to Code of Virginia Statute: 533.2-705, 33.2-334 Street Name and/or Route Number • Cabretta Drive, State Route Number 7496 From: Broadmoor Road, (Route 771) To: Cabrio Place, (Route 8346), a distance of 0.05 miles Recordation Reference: Plat Book 254, Page 52 Right of Way width (feet) = 40 • Cabrio Place, State Route Number 8346 From: Cabretta Drive, (Route 7496) To: The cul-de-sac, a distance of 0.11 miles Recordation Reference: Plat Book 254, Page 52 Right of Way width (feet) = 40 • Cabrio Court, State Route Number 8347 From: Cabretta Drive, (Route 7496) To: The cul-de-sac, a distance of 0.09 miles Recordation Reference: Plat Book 254, Page 52 Right of Way width (feet) = 40 And, further, the Board adopted the following resolution: WHEREAS, the streets described below are shown on a plat recorded in the Clerk's Office of the Circuit Court of Chesterfield County; and WHEREAS, the Resident Engineer for the Virginia Department of Transportation has advised this Board the streets meet the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportation. 21-821 11/17/2021 NOW, THEREFORE, BE IT RESOLVED, that this Board requests the Virginia Department of Transportation to add the streets described below to the secondary system of state highways, pursuant to Sections 33.2-705 and 33.2-334, Code of Virginia, and the Department's Subdivision Street Requirements. AND, BE IT FURTHER RESOLVED, that this Board guarantees a clear and unrestricted right-of-way, as described, and any necessary easements for cuts, fills and drainage. AND, BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident Engineer for the Virginia Department of Transportation. vision: Collington East Section - 1 Reason for Change: New Subdivision Street Pursuant to Code of Virginia Statute: $33.2-705, 33.2-334 Street Name and/or Route Number • Tyberton Drive, State Route Number 8338 From: Kinnerton Drive, (Route 8341) To: The end -of -maintenance, a distance of 0.01 miles Recordation Reference: Plat Book 272, Page 35 Right of Way width (feet) = 40 • Tyberton Drive, State Route Number 8338 From: Simonsville Road, (Route 8339) t To: Kinnerton Drive, (Route 8341), a distance of 0.07 miles Recordation Reference: Plat Book 272, Page 35 Right of Way width (feet) = 56 • Tyberton Drive, State Route Number 8338 From: Springford Parkway, (Route 5717) To: Simonsville Road, (Route 8339), a distance of 0.04 miles Recordation Reference: Plat Book 272, Page 35 Right of Way width (feet) = 60 • Simonsville Road, State Route Number 8339 From: Hentland Court, (Route 8340) To: The cul-de-sac, a distance of 0.04 miles Recordation Reference: Plat Book 272, Page 35 Right of Way width (feet) = 40 • Simonsville Road, State Route Number 8339 From: Tyberton Drive, (Route 8338) To: Hentland Court, (Route 8340), a distance of 0.09 miles Recordation Reference: Plat Book 272, Page 35 Right of Way width (feet) = 40 • Hentland Court, State Route Number 8340 From: Simonsville Road, (Route 8339) To: The cul-de-sac, a distance of 0.03 miles Recordation Reference: Plat Book 272, Page 35 Right of Way width (feet) = 40 21-822 11/17/2021 • Kinnerton Drive, State Route Number 8341 From: Deering Court, (Route 8343) To: Craftsbury Drive, (Route 8344), a distance of 0.05 miles Recordation Reference: Plat Book 272, Page 35 Right of Way width (feet) = 48 • Kinnerton Drive, State Route Number 8341 From: Tenbury Court, (Route 8342) To: Deering Court, (8343), a distance of 0.05 miles Recordation Reference: Plat Book 272, Page 35 Right of Way width (feet) = 48 • Kinnerton Drive, State Route Number 8341 From: Tyberton Drive, (Route 8338) To: The end -of maintenance, a distance of 0.02 miles Recordation Reference: Plat Book 272, Page 35 Right of Way width (feet) = 56 • Kinnerton Drive, State Route Number 8341 From: Tyberton Drive, (Route 8338) To: Tenbury Court, (Route 8342), a distance of 0.07 miles Recordation Reference: Plat Book 272, Page 35 Right of Way width (feet) = 48 • Tenbury Court, State Route Number 8342 From: Kinnerton Drive, (Route 8341) To: The cul-de-sac, a distance of 0.05 miles Recordation Reference: Plat Book 272, Page 35 Right of Way width (feet) = 40 • Deering Court, State Route Number 8343 From: Kinnerton Drive, (Route 8341) To: The cul-de-sac, a distance of 0.04 miles Recordation Reference: Plat Book 272, Page 35 Right of Way width (feet) = 40 • Craftsbury Drive, State Route Number 8344 From: Fitzwilliam Court, (Route 8345) To: The end -of -maintenance, a distance of 0.06 miles Recordation Reference: Plat Book 272, Page 35 Right of Way width (feet) = 48 • Craftsbury Drive, State Route Number 8344 From: Kinnerton Drive, (Route 8341) To: The end -of -maintenance, a distance of 0.03 miles Recordation Reference: Plat Book 272, Page 35 Right of Way width (feet) = 48 • Craftsbury Drive, State Route Number 8344 From: Kinnerton Drive, (Route 8341) To: Fitzwilliam Court, (Route 8345), a distance of 0.03 miles Recordation Reference: Plat Book 272, Page 35 Right of Way width (feet) = 48 21-823 11/17/2021 • Fitzwilliam Court, State Route Number 8345 From: Craftsbury Drive, (Route 8344) To: The cul-de-sac, a distance of 0.15 miles Recordation Reference: Plat Book 272, Page 35 Right of Way width (feet) = 40 And, further, the Board adopted the following resolution: WHEREAS, the streets described below are shown on a plat ■ recorded in the Clerk's Office of the Circuit Court of �r Chesterfield County; and WHEREAS, the Resident Engineer for the Virginia Department of Transportation has advised this Board the streets meet the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportation. NOW, THEREFORE, BE IT RESOLVED, that this Board requests the Virginia Department of Transportation to add the streets described below to the secondary system of state highways, pursuant to Sections 33.2-705 and 33.2-334, Code of Virginia, and the Department's Subdivision Street Requirements. AND, BE IT FURTHER RESOLVED, that this Board guarantees a clear and unrestricted right-of-way, as described, and any necessary easements for cuts, fills and drainage. AND, BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident Engineer for the Virginia Department of Transportation. Project/Subdivision: Hampton Pointe at Magnolia Green Reason for Change: New Subdivision Street Pursuant to Code of Virginia Statute: $33.2-705, 33.2-334 Street Name and/or Route Number • Sagamore Drive, State Route Number 8275 From: 0.10 miles northwest of Sagamore Way, (Route 8276) To: Sagamore Court, (Route 8336), a distance of 0.06 miles Recordation Reference: Deed Book 277, Page 65 Right of Way width (feet) = 50 • Sagamore Drive, State Route Number 8275 From: Bay Creek Road, (Route 8337) To: The cul-de-sac, a distance of 0.04 miles Recordation Reference: Deed Book 277, Page 65 Right of Way width (feet) = 50 • Sagamore Drive, State Route Number 8275 From: Sagamore Court, (Route 8336) To: Bay Creek Road, (Route 8337), a distance of 0.10 miles Recordation Reference: Deed Book 277, Page 65 Right of Way width (feet) = 50 21-824 11/17/2021 Sagamore Court, State Route Number 8336 From: Sagamore Drive, (Route 8275) To: The cul-de-sac, a distance of 0.04 miles Recordation Reference: Deed Book 277, Page 65 Right of Way width (feet) = 50 • Bay Creek Road, State Route Number 8337 From: Sagamore Drive, (Route 8275) To: The cul-de-sac, a distance of 0.03 miles Recordation Reference: Deed Book 277, Page 65 Right of Way width (feet) = 50 • Bay Creek Road, State Route Number 8337 From: Sagamore Drive, (Route 8275) To: The end -of -maintenance, a distance of 0.03 miles Recordation Reference: Deed Book 277, Page 65 Right of Way width (feet) = 50 And, further, the Board adopted the following resolution: WHEREAS, the streets described below are shown on aplat recorded in the Clerk's Office of the Circuit Court of Chesterfield County; and WHEREAS, the Resident Engineer for the Virginia Department of Transportation has advised this Board the streets meet the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportation. NOW, THEREFORE, BE IT RESOLVED, that this Board requests the Virginia Department of Transportation to add the streets described below to the secondary system of state highways, pursuant to Sections 33.2-705 and 33.2-334, Code of Virginia, and the Department's Subdivision Street Requirements. AND, BE IT FURTHER RESOLVED, that this Board guarantees a clear and unrestricted right-of-way, as described, and any necessary easements for cuts, fills and drainage. AND, BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident Engineer for the Virginia Department of Transportation. Project/Subdivision: Newmarket Section 6 Type Change to the Secondary System miles of State Highways: Addition Reason for Change: New Subdivision Street Pursuant to Code of Virginia Statute: 533.2-705, 33.2-334 Street Name and/or Route Number • Prenoman Lane, State Route Number 7977 From: 0.01 miles south of Sultree Drive, (Route 8095) To: The cul-de-sac, a distance of 0.07 miles Recordation Reference: Plat Book 246, Page 41 Right of way width (feet) = 40 21-825 11/17/2021 • Sultree Drive, State Route Number 8095 From: 0.05 miles west of Prenoman Lane, (Route 7977) To: West Millington Drive, (Route 8350), a distance of 0.15 miles Recordation Reference: Plat Book 246, Page 41 Right of Way width (feet) = 40 • West Millington Drive, State Route Number 8350 From: Sultree Drive, (Route 8095) To: The cul-de-sac, a distance of 0.05 miles Recordation Reference: Plat Book 246, Page 41 Right of Way width (feet) = 40 • West Millington Drive, State Route Number 8350 From: Sultree Drive, (Route 8095) To: The temporary turnaround easement, distance of 0.15 miles Recordation Reference: Plat Book 246, Page 41 Right of Way width (feet) = 40 Ayes: Holland, Winslow, Ingle, Carroll and Haley. Nays: None. 13.B.10. SET A PUBLIC HEARING 13.B.10.a. TO CONSIDER AN ORDINANCE GRANTING THE REAL ESTATE TAX EXEMPTION REQUEST OF VIRGINIA STATE GOLF ASSOCIATION, INC. On motion of Mr. Winslow, seconded by Ms. Haley, the Board set the date of December 15, 2021, for a public hearing to consider an ordinance granting the real estate tax exemption request of Virginia State Golf Association, Inc. Ayes: Holland, Winslow, Ingle, Carroll and Haley. Nays: None. 13.B.10.b. TO CONSIDER AMENDING COUNTY CODE SS 9-265, 9-266, 9-267, 9-268, 9-269 AND 9-271 RELATING TO EASTERN MIDLOTHIAN TURNPIKE CORRIDOR SERVICE DISTRICT On motion of Mr. Winslow, seconded by Ms. Haley, the Board set the date of December 15, 2021, for a public hearing to consider amending County Code Sections 9-265, 9-266, 9-267, 9-268, 9- 269 and 9-271 Relating to Eastern Midlothian Turnpike Corridor Service District. Ayes: Holland, Winslow, Ingle, Carroll and Haley. Nays: None. 13.B.10.c. TO CONSIDER AMENDING SECTION 10-3 OF THE COUNTY CODE RELATING TO FIRE PREVENTION CODE On motion of Mr. Winslow, seconded by Ms. Haley, the Board set the date of December 15, 2021, for a public hearing to consider amending Section 10-3 of the County Code relative to 21-826 11/17/2021 amendments, additions and deletions to the Fire Prevention Code. Ayes: Holland, Winslow, Ingle, Carroll and Haley. Nays: None. 13.B.10.d. TO CONSIDER PROPOSED FY2022 BUDGET AMENDMENTS On motion of Mr. Winslow, seconded by Ms. Haley, the Board set I the date of December 15, 2021, for a public hearing to consider proposed FY2022 budget amendments. Ayes: Holland, Winslow, Ingle, Carroll and Haley. Nays: None. 13.B.11. ACCEPTANCE AND APPROPRIATION OF GRANTS 13.B.1l.a. 2021 BJA BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT (JAG) PROGRAM TOTALING $59,691 TO SHERIFF'S OFFICE FOR BODY WORN CAMERAS On motion of Mr. Winslow, seconded by Ms. Haley, the Board authorized the County Administrator to accept and appropriate to the Sheriff's Office the 2021 BJA Byrne Memorial Justice Assistance Grant (JAG) in the amount of $59,691 for body worn cameras. Ayes: Holland, Winslow, Ingle, Carroll and Haley. Nays: None. 13.B.11.b. THE CAMERON FOUNDATION GRANT TOTALING $47,088 TO LIBRARIES FOR PURCHASE AND INSTALLATION OF BOOR LOCKER, MAKERSPACE AND MULTIMEDIA STUDIO AT ETTRICK/MATOACA LIBRARY On motion of Mr. Winslow, seconded by Ms. Haley, the Board authorized the receipt and appropriation of grant funding in the amount of $47,088 from The Cameron Foundation for the purchase and installation of a book locker, Makerspace, and multimedia studio at Ettrick/Matoaca Library. Ayes: Holland, Winslow, Ingle, Carroll and Haley. Nays: None. 13.B.1l.c. STATE OPIOID RESPONSE GRANT FUNDING YEAR 4 (SOR II, YEAR 2) TOTALING $580,000 TO CHESTERFIELD COMMUNITY SERVICES BOARD FOR OPIOID PRESCRIPTION AND NON-PRESCRIPTION DRUG USE AND ABUSE TREATMENT, RECOVERY AND PREVENTION On motion of Mr. Winslow, seconded by Ms. Haley, the Board authorized the Chesterfield Community Services Board (CSB) to accept and appropriate a $150,000 award from the VA Department of Behavioral Health & Development Services and an allocated $430,000 when received, for a total appropriation of $580,000 to the Mental Health budget for the purpose of addressing 21-827 11/17/2021 opioid prescription and non-prescription drug use and abuse in Chesterfield County. Ayes: Holland, Winslow, Ingle, Carroll and Haley. Nays: None. 13.C. j&77 Mr. Jeff Mincks, County Attorney, stated this matter is a claim for $266,189.01 made by custodial vendor American Facility Services (AFS) who worked for the school system. He further stated by law the claim must be made to the Board before it can be pursued in a judicial setting. He stated County Attorney staff have analyzed the claim and do not believe it is meritorious. Mr. Steven Vinick, an attorney with Stein Sperling, stated he represents American Facility Services. He introduced Ms. Mary Trachian-Bradley whom he stated would also be making a presentation. He further stated the following AFS officials were in the audience: Mr. Kevin McCann, President; Ms. Andrea Nugent, Proposal Manager; Mr. Mark Thompson, Contract Manager; and Mr. Harold Angel, Vice President. He stated the two main points of the presentation were (1) forgery on an invoice and (2) interference with the contract. He then called forward Ms. Trachian-Bradley to provide more details. Ms. Trachian -Bradley provided details of the vendor's claims of forgery and interference with the contract. She reviewed the vendor's efforts to avoid having to make a claim to the Board. She offered to provide the Board with documentation for its consideration and answer any questions. Mr. Mincks stated all documentation submitted by the claimant was submitted to the Board. He further stated there were a number of documented deficiencies in performance by AFS during the contract. He stated there were deductions from invoices because there were deficiencies for which the contract required deductions. He further stated staff soundly contest a forgery 21-828 11/17/2021 13.B.11.d. AMERICAN RESCUE PLAN ACT STATE AND LOCAL FISCAL RECOVERY FUND MUNICIPAL UTILITY ASSISTANCE PROGRAM FUNDING TOTALING $1,896,472.29 TO DEPARTMENT OF UTILITIES TO ASSIST RESIDENTIAL MUNICIPAL UTILITY CUSTOMERS EXPERIENCING ECONOMIC HARDSHIPS DUE TO THE COVID-19 PANDEMIC On motion of Mr. Winslow, seconded by Ms. Haley, the Board confirmed the County Administrator's acceptance and appropriation of ARPA SLFRF Municipal Utility Assistance Program funding totaling $1,896,472.29 to the Department of Utilities to assist residential municipal utility customers experiencing economic hardships due to the COVID-19 pandemic. Ayes: Holland, Winslow, Ingle, Carroll and Haley. Nays: None. 13.C. j&77 Mr. Jeff Mincks, County Attorney, stated this matter is a claim for $266,189.01 made by custodial vendor American Facility Services (AFS) who worked for the school system. He further stated by law the claim must be made to the Board before it can be pursued in a judicial setting. He stated County Attorney staff have analyzed the claim and do not believe it is meritorious. Mr. Steven Vinick, an attorney with Stein Sperling, stated he represents American Facility Services. He introduced Ms. Mary Trachian-Bradley whom he stated would also be making a presentation. He further stated the following AFS officials were in the audience: Mr. Kevin McCann, President; Ms. Andrea Nugent, Proposal Manager; Mr. Mark Thompson, Contract Manager; and Mr. Harold Angel, Vice President. He stated the two main points of the presentation were (1) forgery on an invoice and (2) interference with the contract. He then called forward Ms. Trachian-Bradley to provide more details. Ms. Trachian -Bradley provided details of the vendor's claims of forgery and interference with the contract. She reviewed the vendor's efforts to avoid having to make a claim to the Board. She offered to provide the Board with documentation for its consideration and answer any questions. Mr. Mincks stated all documentation submitted by the claimant was submitted to the Board. He further stated there were a number of documented deficiencies in performance by AFS during the contract. He stated there were deductions from invoices because there were deficiencies for which the contract required deductions. He further stated staff soundly contest a forgery 21-828 11/17/2021 by an employee of the school system. He stated staff have analyzed the claim, believe the school system's actions in this instance are fully defensible, and expect to prevail. He recommended the Board deny the claim. Mr. Winslow made a motion, seconded by Ms. Haley, for the Board to deny the claim. In response to Mr. Ingle's question relative to the contract being with Schools and not the county, Mr. Mincks stated the contract was for Schools even though the county was named as the contracting party. He further stated staff have since made sure that is not happening anymore. He stated this was a Schools contract solely for the benefit of the school system but, by virtue of the fact that the county is named, the claim must come before the Board in this process before the claimant can go further. Mr. Holland called for a vote on Mr. Winslow's motion, seconded by Ms. Haley, for the Board to deny the claim of American Facility Services relating to Service Agreement #ADMN18000101 for Custodial Services for Chesterfield County Public Schools. Mr. Ingle: Aye Mr. Carroll: Aye Ms. Haley: Aye Mr. Winslow: Aye Mr. Holland: Aye 13.D. APPROVE THE REDISTRICTING OF THE COUNTY'S MAGISTERIAL DISTRICTS Mr. Mincks stated the Board held and closed a public hearing to consider the redistricting of the county on October 27, 2021 and deferred its decision to this meeting. He reviewed the requirements for redistricting by which the county is bound. He stated the law requires the Board to change the boundaries of magisterial districts every 10 years in years ending in 1. He further stated district changes are needed to reapportion population among the districts, and boundary changes must be based on United States census data. He stated boundary changes are not made based on political party affiliation or voting history and redistricting of magisterial districts does not change or affect any school district boundaries. He further stated magisterial districts must be contiguous, compact, and have clearly observable boundaries such as streets, rivers, and other permanent features shown on maps. He stated some boundaries suggested by citizens during the process did not qualify as boundaries that could be used. He further stated another requirement is that magisterial districts must have "equal" population with the maximum deviation between districts being less than five percent. He reviewed federal redistricting requirements which state redrawing magisterial districts cannot result in racial vote packing, or concentrating a voting bloc into one district to remove its ability to influence surrounding districts, and racial vote cracking, or breaking a voting bloc in one district into many districts to dilute its previous influence. He provided details of the 2020 Census results. He stated the U.S. Census Bureau 21-829 11/17/2021 21-830 11/17/2021 released redistricting data on August 12, 2021, nearly six months later than what is customary due to the pandemic but with the same constitutionally imposed deadline of this year. He further stated the data includes total population, voting age population, and racial demographics. He stated the county's population grew by 15.5 percent since 2010 but did not grow equally among the districts, thereby requiring the Board to go into a process of equalizing population. He provided a map of the current magisterial districts and stated as a first step staff looked at various possibilities on how to equalize population. He further stated the initial plan, Plan A, was released to the public on September 22, 2021. He stated Plan A smoothed out some of the edges, made some of the districts more compact, and equalized the population to within the five - percent deviation. He further stated once it was confirmed that the populations worked, staff examined the effect of the proposed changes on racial demographics. He stated Plan A did very little to change any of the districts from a racial standpoint. He provided charts by district comparing the original percentages of various demographic groups with the new percentages if Plan A were to be adopted. He reviewed the opportunities for public input since September 22, 2021. He stated citizens were encouraged to propose alternate plans and to draw maps for consideration. He further stated primary citizen feedback came from Woodlake residents who objected to splitting Woodlake between Clover Hill and Matoaca. He stated residents drew maps suggesting alternative boundaries and the county, in conjunction with Woodlake, developed an alternative approach known as proposed Plan B. He further stated Plan B in all other instances is the same, but it includes more of the Woodlake community. He stated the Clover Hill addition from Matoaca in Plan B does include some portion of Foxcroft because there was no boundary that state law would allow to separate Foxcroft from Woodlake. He further stated proposed maps were received from Foxcroft, but the proposal did not follow one of the boundaries allowed under state law. He stated staff would be looking at ways to expand boundary options. He provided charts by district comparing the original percentages of various demographic groups with the new percentages of Plan A and Plan B. He provided details of a third plan, the Beach Proposal, and the reasons it caused him concern. He stated the Dale District, over time, has been increasing in African American population, and the Beach Proposal would reverse that trend and cause a problematic change of direction in the racial composition of the Dale District. He further stated he does not have those same concerns with Plan A or Plan B. He stated the Richmond Times -Dispatch asked the county to answer questions about redistricting, which the county did in a narrative format, but the narrative was not printed, nor did it appear that it would be printed in the future. He read the county's narrative aloud. He stated the action requested is for the Board to adopt a Redistricting Ordinance and maps which (`+ will then be compiled with accompanying information into a submission to the Virginia Attorney General for certification pursuant to state guidelines. He noted the Board was not required to solicit public commentary, but it chose to do so which yielded ideas the Board then incorporated into one of the proposals. He stated the matter is before the Board to decide the redistricting of the county. 21-830 11/17/2021 In response to Mr. Holland's question relative to the deadline for the Board to act, Mr. Mincks stated preparation of the submission to the Attorney General would take some time, and he preferred that a decision be made at this meeting. He further stated technically the Board would have to make a decision by the end of the calendar year. Mr. Holland stated during the public hearing at the Board's October 27, 2021 meeting, citizens were told they may submit a redistricting plan for consideration. He further stated the Board received a map for consideration on November 14, 2021. He stated to be fair, the Board should review information from all citizens and give them an opportunity to review the information as well. He further stated since the process will last the next ten years, the Board should not rush. He suggested delaying the vote on redistricting until the Board's December 15, 2021 meeting. Ms. Haley made a motion, seconded by Mr. Ingle, for the Board to adopt Plan B as follows: AN ORDINANCE TO REDISTRICT THE BOUNDARY LINES OF THE COUNTY'S MAGISTERIAL DISTRICTS BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That the following is hereby is enacted: In order to reapportion the representation in the governing body among the County's magisterial districts as required by Article VII, Section 5 of the Constitution of Virginia and Section 24.2-304.1 of the Code of Virginia, the boundaries of the County's magisterial districts are adjusted as described below and as shown on the maps attached hereto. References to "Precincts" mean the precincts as described in Section 7-3 of the Code of the County of Chesterfield, 1997, as amended. The boundaries of the Clover Hill District are adjusted to (1) no longer contain the Manchester Precinct, (2) contain the Tomahawk Precinct, and (3) contain a portion of the Woolridge Precinct, bounded by West Branch Dry Creek, Fox Club Parkway, Fox Club Road, Woolridge Road, and the boundary of the Tomahawk Precinct. The boundaries of the Dale District are adjusted to (1) contain the Manchester Precinct and (2) contain a portion of the Pocoshock Precinct, bounded by Walmsley Boulevard, Newbys Bridge Road, Dortonway Drive, Belmont Road, and the boundary of the Belmont Precinct. The boundaries of the Matoaca District are adjusted to (1) no longer contain a portion of the Skinquarter Precinct, bounded by Genito Road, Otterdale Road, the Chesterfield - Powhatan boundary line, and the boundary of the Roseland Precinct, (2) no longer contain the Tomahawk Precinct, and (3) no longer contain a portion of the Woolridge Precinct, bounded by West Branch Dry Creek, Fox Club Parkway, Fox Club Road, Woolridge Road, and the boundary of the Tomahawk Precinct. 21-831 11/17/2021 The boundaries of the Midlothian District are adjusted to (1) no longer contain a portion of the Pocoshock Precinct, bounded by Walmsley Boulevard, Newbys Bridge Road, Dortonway Drive, Belmont Road, and the boundary of the Belmont Precinct and (2) contain a portion of the Skinquarter Precinct, bounded by Genito Road, Otterdale Road, the Chesterfield -Powhatan boundary line, and the boundary of the Roseland Precinct. (2) That this ordinance shall become effective immediately upon satisfaction of the requirements of Section 24.2-129 of the Code of Virginia. Mr. Ingle: Aye Mr. Carroll: Aye Ms. Haley: Aye Mr. Winslow: Aye Mr. Holland: Nay 14. FIFTEEN -MINUTE CITIZEN COMMENT PERIOD ON UNSCHEDULED MATTERS There were no requests to address the Board at this time. 15. DEFERRED ITEMS FROM PREVIOUS MEETINGS 15.A. 21MH0133 - AMANDA KITTS - BERMUDA DISTRICT Ms. Sara Hall introduced Case 21MH0133 and stated staff recommended deferral of the case to the Board's regularly scheduled January 2022 meeting. Mr. Holland called for public comment on the deferral There being no one to speak to the issue, the public hearing was closed. On motion of Mr. Ingle, seconded by Mr. Carroll, the Board voted to defer Case 21MH0133 to the Board's regularly scheduled January 2022 meeting. Ayes: Holland, Winslow, Ingle, Carroll and Haley. Nays: None. 21SN0633 In Matoaca Magisterial District, Melissa Quarterman requests conditional use to permit a family day care home in a Residential (R-7) District and amendment of zoning district A map on 0.23 acre known as 21301 Trojan Drive. Density will be controlled by zoning conditions or ordinance standards. The Comprehensive Plan suggests the property is appropriate for Suburban Residential II uses (2 to 4 dwellings per acre). Tax ID 789-610-1739. Ms. Hall introduced Case 21SN0633. She stated the applicant has withdrawn the request, and no further action was necessary. 21-832 11/17/2021 16. REQUESTS FOR MANUFACTURED HOME PERMITS A PT.ACEn ON THE CONSENT AGENDA TO BE HEARD FOLLOWING ORDER: - WITHDRAWALS/DEFERRALS - CASES WHERE THE APPLICANT ACCEPTS THE RECOMMENDATION AND THERE IS NO OPPOSITION - CASES WHERE THE APPLICANT DOES NOT ACCEPT THE RECOMMENDATION AND/OR THERE IS PUBLIC BE HEARD AT Ms. Hall stated for each case on the consent agenda, staff has received written confirmation from the applicants that they agree with the conditions being imposed and all proffers are offered in compliance with state law. 18SN0834 In Bermuda Magisterial District, Lingerfelt Development, LLC requests rezoning from Agricultural (A), Community Business (C-3) and General Business (C-5) to Multifamily Residential (R -MF) plus conditional use planned development to permit exceptions relative to ordinance requirements and development standards and amendment of zoning district map on 17.07 acres located in the northeast corner of weir and Briggs Road and also fronting approximately 440 feet on the northeast line of Briggs Road, 325 feet north of Weir Road. Density will be controlled by zoning conditions or ordinance standards. The Comprehensive Plan suggests the property is appropriate for Community Business use. Tax IDs 799-653-8252 and 9580; 800- 652 -Part of 1292 and Part of 4578; 800 -653 -Part of 2911 and 3479. Ms. Hall introduced Case 18SN0834. She stated staff received no comments on the case, and the Planning Commission and staff recommended approval subject to the conditions in the staff report. Mr. Holland called for public comment Ms. Renae Eldred suggested using the road cash proffers to install a traffic signal so pedestrians can walk across the street to the shopping center. There being no one else to speak to the issue, the public hearing was closed. On motion of Mr. Ingle, seconded by Mr. Winslow, the Board approved Case 18SN0834 subject to the following conditions: The Applicant in this case 18SN0834, pursuant to Section 15.2- 2298 of the Code of Virginia (1950 as amended) and the Zoning Ordinance of Chesterfield County, for itself and its successors or assigns, proffer that the property known as Chesterfield County GPINs 799-653-9580, 799-653-8252, 600-652-1292 (part of), 800-653-2911 (part of), 800-652-4578 (part of), and 800- 653-3479 (the "Property") under consideration will be used } according to the following proffers if, and only if, the �•/ request submitted herewith is granted with only those conditions agreed to by the Applicant. In the event this request is denied or approved with conditions not agreed to by the Applicant, the proffers shall immediately be null and void and of no further force or effect. 21-833 11/17/2021 The Applicant hereby offers the following proffered conditions: Master Plan. The Textual Statement dated September 30, 2021, shall be considered the Master Plan. (P) Utilities. The public water and wastewater system shall be used. Prior to site plan approval, the Developer shall perform a hydraulic analysis of the adjacent public wastewater system to verify adequate capacity exists to support the development. Any capacity related improvements required to support the demands of this development will be reflected on the site plan and shall be the responsibility of the Developer. (U) Recreational Uses. A minimum of a 4,000 square foot clubhouse with a pool surrounded by a large pool deck and designated areas for lounging, entertainment, outdoor seating, and grilling station shall be provided. The clubhouse facility will also feature a full-service kitchen for entertainment, coffee bar, and leisure/gaming areas. Further amenities to be provided include a fitness studio containing cardio, weights, and strength training equipment; and bicycle storage with access to pump stations. A "pet park" as well as an indoor "pet spa" for dog washing, grooming, and hair/fur dryers shall be provided. (P) 4. Recreational Spaces. Open areas shown on the Recreational Plan shall include such outdoor passive and active amenities and improvements to facilitate community gathering and activities, including, without limitation, benches, tables, hardscaped areas, programmed gathering spaces, trails and walkways, gaming areas, and parks, and such other amenities as approved by the Planning Director at the time of Plans review. The exact design, material and location of such amenities shall be approved by the Planning Department at time of Plans review. (P) 5. Architectural/Design Elements. The exterior portions of any building wall surfaces above finished grade, excluding windows, doors, breezeways, gables and architectural design features, shall be constructed of brick, brick veneer, glass, stone, stone veneer, split face block, cementitious siding, composite -type siding, high-grade vinyl (as an accessory material, trim or necessary infills only, at a minimum of .044 nominal thickness as evidenced by manufacturer's printed literature), engineered wood (e.g. LP Smartside), architectural -grade metal panels, insulated panels, or any combination of the foregoing with a minimum of 3016 of exterior portions of any building wall surface above finished grade to be constructed of brick, stone, or masonry, unless different architectural treatment and/or materials are specifically approved with respect to the exposed portion of any such wall at the time of plan review. No building shall be covered with or have exposed to view any painted or unfinished concrete block, or industrial -grade metal, unless otherwise specifically approved at the time of plan review. Any sloped roofs shall be constructed of textured fiberglass 21-834 11/17/2021 shingles, architectural asphalt shingles, cedar shakes, or composition shingles. (P) 6. Unit Types. The dwelling units shall be limited to studio, one (1), two (2), and three (3) bedroom units, provided no more than ten percent (10%) of the units shall be permitted to be three (3) bedroom units. (P) 7. Pedestrian Connectivity. Overall site grading and layout will be planned to facilitate pedestrian traffic. The development shall provide sidewalks, crosswalks, street trees and green spaces to create pedestrian corridors. Sidewalks shall provide pedestrian access from the development to the public right-of-way at Briggs Road and the public right-of-way at weir Road. (P) 8. Foundation Planting. Foundation plantings shall generally be provided along all building facades. Foundation planting beds shall be a minimum of four (4) feet wide measured from the building foundation. Planting beds shall be defined with a trenched edge or suitable landscape edging material. Planting beds shall include medium shrubs spaced a maximum of four (4) feet apart. Building corners shall be visually softened with vertical accent shrubs 4- 5 feet in height at the time of planting or small evergreen trees 6-8 feet in height at the time of planting. (P) 9. Mechanical Unit Screening. Any mechanical units shall be ground mounted or roof mounted. Any mechanical units that are ground mounted shall be screened with landscaping or a low maintenance material fence designed to complement the architecture. Screening shall be designed so as to block such mechanical units from view by persons on any public streets. The specific method of screening shall be approved at the time of plan review. (P) 10. Road Cash Proffer. Owner/Developer/Applicant shall pay $5,640 for each dwelling unit to the County of Chesterfield for road improvements within the service district for the Property. Each payment shall be made prior to the issuance of a certificate of occupancy for a dwelling unit, unless state law modifies the timing of the payment. Should the County impose impact fees at any time during the life of the development that are applicable to the property, the amount paid in cash proffers shall be in lieu of or credited toward, but not be in addition to, any impact fees, in a manner determined by the County. At the option of the Transportation Department, cash proffer payments may be reduced for the cost of off-site road improvements provided by the Owner/Developer/Applicant, as determined by the Transportation Department. (B&M & T) 11. Tree Protection. Applicant shall use reasonable efforts throughout construction of the project to protect and preserve the large tree located at the northern edge of the Property near Route 10 and the I-95 off -ramp. (P & EE) Ayes: Holland, Winslow, Ingle, Carroll and Haley. Nays: None. 21-835 11/17/2021 20SN0536 In Bermuda Magisterial District, Leonard Buildings requests conditional use planned development to permit a use exception (display and sale of utility trailers) and amendment of zoning district map in Community Business (C-3) District on 1.34 acres known as 9600 Jefferson Davis Highway. Density will be controlled by zoning conditions or ordinance standards. The Comprehensive Plan suggests the property is appropriate for Neighborhood Business use. Tax ID 793-668-8569. Ms. Hall introduced Case 20SN0536. She stated staff received no comments on the case, and the Planning Commission and staff recommended approval subject to the conditions in the staff report. Mr. Holland called for public comment. There being no one to speak to the issue, the public hearing was closed. On motion of Mr. Ingle, seconded by Ms. Haley, the Board approved Case 20SN0536 subject to the following conditions: Non -Transferable Ownership. This Conditional Use approval shall be granted exclusively to Leonard Buildings, and shall not be transferable with the land. (P) 1. Use. This Conditional Use approval shall be for the operation of a contractor's office and storage yard (shed and trailer sales). (P) 2. Dedication. Prior to any site plan approval or within sixty (60) days from a written request by the Chesterfield Department of Transportation, whichever occurs first, sixty (60) feet of right-of-way along the west side of Jefferson Davis Highway (Route 1), measured from the centerline of that part of Route 1 immediately adjacent to the property, shall be dedicated, free and unrestricted, to and for the benefit of Chesterfield County. (T) 3. Access. There shall be no direct vehicular access from the property to Route 1. (T) 4. Equipment Storage. As part of this business, the following equipment may be stored on the property: a. Eight (8) trailers, not to exceed twenty-eight (28) feet in length. b. Nine (9) storage sheds, not to exceed 5,500 square feet in total area. (P) S. Location of Use. The use shall be confined to the areas as generally depicted on Exhibit A - Site Layout, dated October 7, 2021. (P) 6. Fencing. The following fencing shall be installed, improved, or replaced within ninety (90) days of site plan approval. 21-836 11/17/2021 a. A four (4) foot metal fence in the front yard fronting Galena Avenue and Jeff Davis Highway as generally depicted in Exhibit A - Site Layout, dated October 7, 2021. b. A six (6) foot privacy fence in the rear yard of the property as depicted in Exhibit A - Site Layout, dated October 7, 2021. (P) 7. Hours of Operation. The contractor's office and storage yard (shed and trailer sales) hours of operation shall be r/ limited to Monday through Saturday from 8:30 a.m. to 6:00 P.M. (P) And, further, the Board accepted the following proffered conditions: 1. Owner shall replace the fence along Route 1 with a 4 architectural metal fence. 2. The rear lot fence shall be replaced with a 6' privacy fence. 3. The front building display area may display accessory sheds, buildings, utility and cargo trailers typically used by homeowners. Customers will use the designated paved parking spaces facing Route 1. Ayes: Holland, Winslow, Ingle, Carroll and Haley. Nays: None. 21SN0606 1J In Matoaca Magisterial District, Charles Payne, Stephen Payne and Karin Hancock request Rezoning from A to R-12, Conditional Use for recreational neighborhood facility, plus Conditional Use Planned Development for exceptions to ordinance requirements and development standards on 155.2 acres known as 16901 Genito Rd. Density will be controlled by zoning conditions or ordinance standards. The Comprehensive Plan suggests the property is appropriate for Suburban Residential I uses. Tax IDs 708-687-1246, 709-686-7291, and 710-688-3801. Ms. Hall introduced Case 21SN0606. She stated staff received no comments on the case, and the Planning Commission and staff recommended approval subject to the conditions in the staff report. She further stated the Board received an addendum to this case, the purpose of which was to distribute revised Proffer #22. She stated while Proffer 22 (22 a and 22 b) were described correctly in the Transportation section of the staff report, 22 b was inadvertently replaced with a duplicate proffer pertaining to detention. She further stated the correct proffer #22 was provided in the addendum. Mr. Holland called for public comment. There being no one to speak to the issue, the public hearing was closed. 21-837 11/17/2021 On motion of Mr. Carroll, seconded by Ms. Haley, the Board approved Case 21SN0606 subject to the following conditions: The property owner and applicant in this rezoning case ("Applicant"), pursuant to Section 15.2-2298 of the Code of Virginia (1950, as amended) and the Zoning Ordinance of Chesterfield County, for themselves and their successors or assigns, proffer that the property under consideration (the "Property") will be developed according to the following proffers if, and only if, the rezoning request submitted herewith is granted with only those conditions agreed to by the Applicant. In the event this request is denied or approved with conditions not agreed to by the Applicant, the proffers shall immediately be null and void and of no further force or effect. 1. Master Plan. The Textual Statement dated September 21, 2021 shall be considered the "Master Plan". (P) 2. Conceptual Layout. The site shall be developed in general conformance with the conceptual layout depicted on Exhibit _A attached hereto entitled "Payne Crump Property, Conceptual Master Plan, Chesterfield, Virginia, August 16, 2021" ("Conceptual Layout"). The Conceptual Layout is conceptual in nature and may vary based on the final site plan depending on the final soil studies, RPA lines, wetlands, road design, lot locations, lot widths, amenity locations, locations of walking trails and paths, location of tree save area, other engineering reasons or other design reasons. Any substantial deviations not related to the foregoing sentence may be approved by the Planning Commission at the time of plans review. The natural area on the east side of the western entrance may be eliminated to shift the western entrance to the east so it runs along the shared property line to remove spite strips and to provide access for the immediately adjacent property to the east. (P) 3. Density. Density shall be limited to a maximum of three hundred and seven (307) dwelling units. (P) 4. Sidewalks; Street Trees. Sidewalks shall be provided on both sides of all public roads as generally shown on the Conceptual Layout. Street trees shall be planted along both sides of the public roads with an average spacing of forty (40) feet on center. In the event of conflicts with utilities, easements, sightlines, entrances and other conflicts, the required spacing shall be increased. Street trees may be located between the road and the sidewalk. If they are not located within the right-of-way, then the street trees shall be maintained by the homeowners' association. In the event a sidewalk along a public street is located outside the public right-of-way, then the length of all driveways intersecting with such sidewalk located outside the public right-of-way shall be a minimum of twenty feet (20') as measured from the back of such sidewalk and the face of a front -loaded garage door. (P) 5. Nature Trails. In all Common Areas, pedestrian paths may be natural or hard surface or a combination. In Resource 21-838 11/17/2021 Protection Areas, pedestrian paths may be located in a meandering manner through the Resource Protection Areas in accordance with the Department of Environmental Quality's Riparian Buffers Modification and Mitigation Guidance Manual (2006), with the final location, design and material to be approved by the Director of Environmental Engineering at the time of plans review and approval. A multiuse trail may be located within sewer easements located in resource protection areas. The exact location, width, design and material(s) to be used for this trail shall be shown on the site plan or subdivision plat submitted and is subject to review and approval by the Directors of Environmental Engineering and Utilities, or their designee. Prior to construction of the multi -use trail, the owner shall enter into all applicable agreements necessary to allow the encroachments within any areas of interest to, or regulatory authority of, Chesterfield County. (P) Utilities. Public water and wastewater shall be used. (U) Architecture. Development of single family detached dwellings shall be in general conformance with the elevations in Exhibit B or another architectural appearance approved by the Planning Commission at the time of plans review. Subsequent to plans approval, the owner may also request approval of another architectural appearance by the Planning Commission. Dwellings with the same elevations may not be located adjacent to or directly across from each other on the same street. This requirement does not apply to dwellings on different streets backing up to each other. (P) Materials. Acceptable siding materials include brick, stone, masonry, fiber cement siding (such as HardiPlank, HardieShingle, and HardieTrim), engineered wood siding (such as LP SmartSide), or high-grade vinyl (a minimum of .044" nominal thickness as evidenced by manufacturer's printed literature). Dutch lap, plywood, and metal siding are not permitted. Other materials may be used for parapets, cornices, surrounds, trim, architectural decorations, and design elements. Roofing material shall be standing seam metal, dimensional architectural shingles, or better with a minimum of 30 -year warranty. (P) 9. Gross Floor Area. The minimum finished floor area for a dwelling shall be 1,600 square feet. (P) 10. Garage Doors. Any garage door visible from a public street shall use an upgraded garage door. An upgraded garage door is any door with a minimum of three (3) enhanced features. Enhanced features shall include windows, raised panels, decorative panels, arches, hinge straps or other architectural features on the exterior that enhance the entry (i.e. decorative lintels, shed roof overhangs, arches, columns, keystones, eyebrows, etc.) Flat panel garage doors shall be prohibited. (P) 21-839 11/17/2021 11. Driveways/Leadwalks. All private driveways shall be constructed from concrete, exposed aggregate concrete, concrete pavers, stamped concrete, brick, or asphalt. A minimum of a three (3) foot wide front walkway consisting of concrete, exposed aggregate concrete, concrete pavers, stamped concrete or brick shall be provided to the front entrance of each dwelling unit, to connect to drives, sidewalks or street. (P) 12. Foundation Treatment. There shall be a minimum vertical height of eighteen (18) inches of brick, stone or stone veneer above grade utilized on slab -on -grade foundations on all front, side, and rear elevations. All foundations shall be faced entirely of brick, brick veneer, stone, stone veneer, cultured stone, and/or other masonry materials. Synthetic or natural stucco foundations may be permitted for facades constructed entirely of stucco. (P) 13. Foundation Plantings. The following shall be completed at the time of initial development: (P) a. Foundation planting beds, a minimum of four feet (4') deep, shall be installed along the entire front and corner side facade of the dwelling units, excluding entryways to porches, patios and garages. b. Planting beds shall contain a minimum of fifty (5o) percent evergreen materials and shall include two or more of the following types of materials for visual interest: groundcover, small shrubs, large shrubs, and small trees. C. House corners shall be visually softened with vertical accent shrubs (4'-5' at maturity) or small evergreen trees (6'-8' at maturity). 14. Porches and Stoops. Front stoops and porches shall be constructed with continuous foundation walls or with masonry piers to match the foundation of the home. Extended front porches shall be a minimum of 5' deep. Handrails and railings, when required by building code, shall be finished painted wood or metal railing with vertical pickets, swan balusters or other products of equal quality. Pickets shall be supported on top and bottom rails that span between columns. Wooden front porches shall include painted pickets, a painted band, and painted or vinyl lattice underneath such porches. (P) 15. Heating, Ventilation and Air Conditioning (HVAC) Units and Whole House Generators. HVAC units and whole house generators shall be screened from view by landscaping or low maintenance material. (P) 16. Chimneys. Masonry fireplace chimney chases shall be constructed of brick or stone. The width and depth of chimneys shall be appropriately sized in portion to the size and height of the dwelling unit. (P) 17. Direct Vent Fireplace. Direct vent gas fireplace boxes, which protrude beyond the exterior face of the unit, are not be permitted on front facades. All the exterior materials and finishes used to enclose the fireplace box must match the adjacent facade. (P) 21-840 11/17/2021 18. Amenities. The project shall include an amenity area with a pavilion or other covered enclosed or unenclosed structure and a pool in the area noted as "Pavilion and Pool", as generally shown on the Conceptual Layout, unless another location is approved at the time of plans review. Other amenities included in the project will include pocket parks and trails, in the locations generally shown on the Conceptual Layout, unless alternative locations are approved at the time of plans review. A twenty-five foot (25') wide natural area planted to perimeter landscape C shall be provided along a common lot line shared by a lot and the area designated on the Conceptual Layout as Pavilion and Pool, as such buffer is generally shown on the Conceptual Layout. (P) 19. Access. Direct vehicular access from the Property to Genito Road shall be limited to two (2) entrances/exits in the general location shown on the Conceptual Layout. The exact location of each access shall be approved by the Transportation Department. (T) 20. Road Cash Proffer. For each dwelling unit in excess of a cumulative total of 200 dwelling units, the applicant, sub -divider, or assignee(s) shall pay $9,400 for each dwelling unit thereafter to Chesterfield County for road improvements within the service district for the property ("Road Cash Proffer Payment"). Each payment shall be made prior to the issuance of a certificate of occupancy for a dwelling unit, unless state law modifies the timing of the payment. Should Chesterfield County impose impact fees at any time during the life of the development that are applicable to the property, the amount paid in cash proffers shall be in lieu of or credited toward, but not in addition to, any impact fees, in a manner determined by the County. At the option of the Transportation Department, the Road Cash Proffer Payment may be reduced for the cost of off-site road improvements, provided by the applicant, sub -divider, or assignee(s), as determined and approved by the Transportation Department. (B&M) 21. Road Improvements. In conjunction with initial development, the applicant or his assignee shall be complete the following road improvements, as determined by the Transportation Department. Any modifications to the alignment, design and length shall be approved by the Transportation Department. (T) a. Construction of additional pavement along Genito Road at each approved access to provide left and right turn lanes; b. Off-site: Widening/improving the south side of Genito Road to a twelve (12) foot wide travel lane, measured from the centerline of the existing pavement, with an additional four (4) foot wide paved shoulder plus a four (4) foot wide unpaved shoulder and overlaying the full width of Genito Road with one and one-half (1.5) inches of compacted bituminous asphalt concrete, with modifications approved by the Transportation Department, for the entire property frontage; and 21-841 11/17/2021 c. Dedication to Chesterfield County, free and unrestricted, of any additional right-of-way (or easements) required for the improvements identified above. 22. Dedication. In conjunction with recordation of the initial subdivision plat, or within sixty (60) days of a written request by the Transportation Department, whichever occurs first, the following shall be dedicated, free and unrestricted, to and for the benefit of Chesterfield LW County: (T) a. Forty-five (45) feet of right-of-way along the south side of Genito Road, measured from the centerline of that part of Genito Road immediately adjacent to the Property. b. Variable width limited access right-of-way for the East/West Limited Access Road and associated interchange with Genito Road ("Powhite Parkway Extension") through the northwestern part of the Property in the location as shown on the Conceptual Layout. In the event that Powhite Parkway Extension design/alignment is modified, as determined by the Transportation Department, without necessitating the aforementioned dedication, or portion thereof, the Transportation Department may waive this dedication or portion thereof. 23. Environmental Engineering. (EE) a. Super Silt Fence, or an alternative as approved by the Department of Environmental Engineering, shall be provided as a perimeter control in locations where standard silt fence would have been required. b. Sediment traps and sediment basins sized at least 25% larger than the minimum Virginia Erosion and Sediment Control Handbook's standard shall be provided. C. Anionic PAM, Flexible Growth Medium and/or a County - approved equivalent shall be applied to denuded areas during construction and at final stabilization in the locations shown on plans approved by Environmental Engineering at the time of plans review. 24. Stormwater. (EE) a. Prior to the commencement of construction of a new culvert where Otterdale Branch passes under Otterdale Road, the following standard shall be used in the design of stormwater facilities: the postdevelopment 1, 2, 10 and 100 -year peak discharge to Otterdale Branch shall not exceed the predevelopment 1, 2, 10 and 100 -year peak discharge, respectively. b. After the commencement of construction of a new culvert where Otterdale Branch passes under Otterdale Road, the stormwater facilities may be designed with the following standard: the maximum post -development discharge rate for the 100 -year storm shall be based on the maximum capacity of the existing facilities downstream, and shall not increase the recorded and /or established 100 -year 21-842 11/17/2021 backwater and /or floodplain. On -Site detention of the post -development 100 -year discharge rate to below the pre -development 100 -year discharge rate may be provided to satisfy this requirement. 25. Natural Area. A twenty-five foot (25') wide natural area shall be provided along the eastern property line in the general location shown on the Conceptual Layout. The purpose of this natural area is to retain existing vegetation and shall be inclusive of required setbacks. This natural area may be located within the lots so long as the natural area is within an easement area benefiting the homeowners' association and the easement only allows for the removal of trees when the trees are dead, dying or diseased. (P) 26. Natural Area. A twenty-five foot (25') wide natural area shall be provided along the western property line shared with the parcel of land identified on the County's Tax Map as GPIN 706-686-6608. The purpose of this natural area is to retain existing vegetation and shall be inclusive of required setbacks. This natural area may be located within lots so long as the natural area is within an easement area benefiting the homeowner's association and the easement only allows the removal of trees if they are dead, dying or diseased. In lieu of the provision of this natural area, a board -on-board fence made of low - maintenance material may be provided along this shared property line where rear yards are located adjacent to this shared property line. This fence may be installed as such lots are constructed. In the event GPIN 706-688-6608 is rezoned for single family homes or at least one single family home is constructed on this parcel then the requirement for a natural area or fence along this shared property line shall no longer be required. (P) 27. Lot width. The minimum number of lots with a minimum width of sixty feet (60') shall be 100. The minimum number of lots with a minimum width of seventy feet (70') shall be 50. The minimum number of lots with a minimum width of eighty feet (80') shall be 15. (P) 28. Parcel Connection. The owner of the Property will construct a stub road to the property line shared with the parcel of land identified on the County's Tax Map as GPIN: 706-688-6608. (P) Ayes: Holland, Winslow, Ingle, Carroll and Haley. Nays: None. 91sunA41 In Bermuda Magisterial District, John and Lisa Burton request conditional use for a second dwelling and amendment of zoning district map in Agricultural (A) District on 59.5 acres known as 14411 Bradley Bridge Road. Density will be controlled by zoning conditions or ordinance standards. The Comprehensive Plan suggests the property is appropriate for Low Density Residential use. Tax ID 775-638-9068. 21-843 11/17/2021 Ms. Hall introduced Case 21SN0641. She stated staff received no comments on the case, and the Planning Commission and staff recommended approval subject to the conditions in the staff report. Mr. Holland called for public comment. There being no one to speak to the issue, the public hearing Le was closed. On motion of Mr. Ingle, seconded by Mr. Carroll, the Board approved Case 21SN0641 subject to the following conditions: 1. The proposed second dwelling shall be developed in conformance with the proposed layout plan (Exhibit 1) and elevations (Exhibit 2). (P) 2. Occupancy of the second dwelling unit shall be limited to: the occupants of the principal dwelling unit, individuals related to them by blood, marriage, adoption or guardianship, foster children, guests, and any domestic servants. (P) 3. For the purpose of providing record notice, within thirty (30) days of approval of this request, a deed restriction shall be recorded setting forth the limitation in Condition 2. The deed book and page number of such restriction and a copy of the restriction as recorded shall be submitted to the Planning Department. (P) Ayes: Holland, Winslow, Ingle, Carroll and Haley. Nays: None. 21SN0642 In Midlothian Magisterial District, Mary and Richard Provost request conditional use to permit a second dwelling and amendment of zoning district map in Residential (R-40) District on 1.26 acres known as 3824 Darby Drive. Density will be controlled by zoning conditions or ordinance standards. The Comprehensive Plan suggests the property is appropriate for Low Density Residential use (Maximum of 1 dwelling per acre). Tax ID 744-725-6946. Ms. Hall introduced Case 21SN0642. She stated staff received no comments on the case, and the Planning Commission and staff recommended approval subject to the conditions in the staff report. Mr. Holland called for public comment There being no one to speak to the issue, the public hearing was closed. On motion of Ms. Haley, seconded by Mr. Ingle, the Board approved Case 21SNO642 subject to the following conditions: 21-844 11/17/2021 1. Occupancy Limitations. Occupancy of the second dwelling unit shall be limited to: the occupants of the principal dwelling unit, individuals related to them by blood, marriage, adoption or guardianship, foster children, guests, and any domestic servants. (P) 2. Deed Restriction. For the purpose of providing record notice, within thirty (30) days of approval of this request, a deed restriction shall be recorded setting forth the limitation in Condition 1. The deed book and page number of such restriction and a copy of the restriction as recorded shall be submitted to the Planning Department. (P) Ayes: Holland, Winslow, Ingle, Carroll and Haley. Nays: None. 21SN0648 In Bermuda Magisterial District, Kareemah Hamdan requests conditional use to permit a two-family dwelling and amendment of zoning district map in a Residential (R-12) District on 0.3 acre known as 2625 Mistwood Forest Drive. Density will be controlled by zoning conditions or ordinance standards. The Comprehensive Plan suggests the property is appropriate for Suburban Residential II use (2 to 4 dwellings per acre). Tax ID 798-644-0332. Ms. Hall introduced Case 21SN0648. She stated staff received no comments on the case, and the Planning Commission and staff recommended approval subject to the conditions in the staff report. Mr. Holland called for public comment. There being no one to speak to the issue, the public hearing was closed. On motion of Mr. Ingle, seconded by Mr. Carroll, the Board approved Case 21SN0648 subject to the following conditions: 1. Occupancy Limitations: Occupancy of the second dwelling unit shall be limited to: the occupants of the principal dwelling unit, individuals related to them by blood, marriage, adoption or guardianship, foster children, guests, and any domestic servants. (P) 2. Deed Restriction: For the purpose of providing record notice, within thirty (30) days of approval of this request, a deed restriction shall be recorded setting forth the limitation in Condition 1. The deed book and page number of such restriction and a copy of the restriction as recorded shall be submitted to the Planning Department. (P) Ayes: Holland, Winslow, Ingle, Carroll and Haley. Nays: None. 21-845 11/17/2021 21SN0658 In Clover Hill Magisterial District, Bon Secours Mercy Health requests conditional use to permit a helipad and amendment of zoning district map in a Community Business (C-3) and Residential (R-7) District on 0.25 acre known as 13700 St Francis Boulevard. Density will be controlled by zoning conditions or ordinance standards. The Comprehensive Plan suggests the property is appropriate for Regional Mixed use. Tax ID 726 -694 -Part of 8861. Ms. Hall introduced Case 21SN0658. She stated staff received no comments on the case, and the Planning Commission and staff recommended approval subject to the conditions in the staff report. Mr. Holland called for public comment There being no one to speak to the issue, the public hearing was closed. On motion of Mr. Winslow, seconded by Mr. Carroll, the Board approved Case 21SN0658 subject to the following conditions: 1. The proposed helipad shall be developed in conformance with the conceptual site plan, titled "Overall Site Plan," and attached hereto as Exhibit A. (P) 2. The proposed helipad shall only be used as an accessory use to hospital medical operations. (P) Ayes: Holland, Winslow, Ingle, Carroll and Haley. Nays: None. 21SN0666 (DOUBLE ADVERTISED) In Clover Hill Magisterial District, Turquoise Panther Tattoo requests conditional use to permit a tattoo parlor and amendment of zoning district map in Community Business (C-3) and General Business (C-5) Districts on 8.47 acres known as 9101 Midlothian Turnpike. Density will be controlled by zoning conditions or ordinance standards. The Comprehensive Plan suggests the property is appropriate for Community Business use. Tax IO 753-705-7450. Ms. Hall introduced Case 21SN0666. She stated the Board received an addendum to the report which identifies the Planning Commission action from November 16, 2021. She further stated staff received no comments on the case, and the Planning Commission and staff recommended approval subject to the conditions in the staff report. Mr. Holland called for public comment. There being no one to speak to the issue, the public hearing was closed. On motion of Mr. Winslow, seconded by Mr. Carroll, the Board approved Case 21SN0666 subject to the following conditions: 21-846 11/17/2021 1. Non -Transferable Ownership. This conditional use approval shall be granted to and for Turquoise Panther Tattoo, exclusively, and shall not be transferable nor run with the land. (P) 2. Use. This conditional use shall be for the operation of a tattoo parlor. (P) 3. Hours of Operation. Hours of operation shall be limited to 12:00 p.m. to 8:00 p.m., daily. (P) Ayes: Holland, Winslow, Ingle, Carroll and Haley. Nays: None. In Bermuda Magisterial District, the Chesterfield County Planning Commission requests rezoning from Community Business (C-3) to Agricultural (A) and amendment of zoning district map on approximately 2 acres known as 3600 Beechwood Avenue. Density will be controlled by zoning conditions or ordinance standards. The Comprehensive Plan suggests the property is appropriate for Suburban Residential II use (2 to 4 dwellings per acre). Tax ID 795-631- Part of 4324. Ms. Hall introduced Case 21SN0670. She stated the Planning Commission and staff recommended approval. Mr. Holland called for public comment. There being no one to speak to the issue, the public hearing was closed. On motion of Mr. Ingle, seconded by Mr. Winslow, the Board approved Case 21SN0670. Ayes: Holland, Winslow, Ingle, Carroll and Haley. Nays: None. Ms. Hall announced the end of the Consent Agenda and the beginning of the Discussion Agenda. 21SN0526 In Bermuda Magisterial District, ARW Properties, LLC requests rezoning from Agricultural (A), Light Industrial (I -I), General Industrial (I-2) and Residential (R-7) to Light Industrial (I-1) with conditional use planned development to permit exceptions to development standards plus an exception to Section 18-60 of the Utility Ordinance for connection to the public wastewater system and amendment of zoning district map on 8.45 acres fronting approximately 340 feet on the east line of Lawing Drive, 1,300 feet south of Old Bermuda Hundred Road. Density will be controlled by zoning conditions or ordinance standards. The Comprehensive Plan suggests the 21-847 11/17/2021 property is appropriate for Suburban Residential II use (2 to 4 dwellings per acre). Tax ID 807-649-3115. Mr. Ryan Ramsey presented a summary of Case 21SN0526. He stated the zoning action originally consisted of three requests, but it was later amended to two requests. He further stated Request I was a rezoning to Light Industrial with conditional use planned development to permit exceptions to ordinance requirements, and Request II was withdrawn by the applicant. He stated Request III was a request for an exception to Section 18-60 of the Utility Ordinance for connection to the public wastewater system. He reviewed the uses surrounding the property. He stated the rezoning would unify the property into one single zoning district and permit uses by right and with restrictions in the I -I district. He provided details of buffers and a shared use path which staff recommended be built along Ramblewood Road rather than through the Dominion Power easement as suggested by the plan. He stated the applicant requested an exception not to provide a shared use path on the property, and staff supported the exception request. He reviewed architecture and design standards. He stated the applicant withdrew Request II and Proffered Condition 7, and an addendum was distributed outlining the withdrawal of Request II. He provided details of Request III for a Utility waiver and stated the Utilities Department recommended the three conditions outlined in the staff report be approved with the request. He further stated the Planning Commission recommended approval of Requests I and III. He stated staff recommended approval of Request I, but the Utilities Department recommended denial of Request III. He further stated should the Board approve Requests I and III, staff recommended approval of those requests subject to the proffered conditions in the addendum and the conditions in the staff report. Mr. Dean Hawkins, representing the applicant, provided a summary of the three Requests. He stated the first Request was a clean-up of the various zoning uses into I -I. He further stated Request II was withdrawn. With regard to Request III, he stated if wastewater comes within 200 feet of the property, the applicant will immediately connect. Mr. Holland called for public comment. There being no one to speak to the issue, the public hearing was closed. On motion of Mr. Ingle, seconded by Mr. Carroll, the Board approved Case 21SN0526 subject to the following conditions: Request III - Waiver to Connect to Public Wastewater System 1. Public Wastewater Exception. The exception to the use of public wastewater shall only apply to the 8.45 acre parcel shown on Exhibit A provided the use is limited to an office -warehouse as proposed. Any development of the property for additional lots or uses, other than the aforementioned, shall be required to conform to the Code at that time for the provision of public wastewater. (U) 21-848 11/17/2021 2. Public Wastewater Extension. In the event the public wastewater system is extended to a point within 200 feet of the property, the public wastewater system shall be extended to a point acceptable to the Utilities Department and all uses requiring domestic wastewater shall be connected to the public wastewater system. (U) 3. Public Wastewater Easements. Any site plan or building permit for the subject parcel shall provide and dedicate public wastewater easements in locations acceptable to the Utilities Department to accommodate the future extension of the public wastewater system. Such easements shall be dedicated prior to the site plan approval. (U) And, further, the Board accepted the following proffered conditions: Request I - Rezoning & Exceptions to Buffers & Setbacks 1. Master Plan. The Textual Statement, dated October 1, 2021, shall be considered the Master Plan. (P) 2. Concept Plan. The Property shall be developed as generally depicted on the conceptual site plan, titled "ARW Office Warehouses", dated August 19, 2019, prepared by Dean E. Hawkins, ASLA, attached hereto as Exhibit A. (P) 3. Elevations/Exterior Facades. Development of the Property shall be in general conformance with the architectural appearance shown on the elevations attached hereto titled "Architectural Elevations", dated August 20, 2021, prepared by Dean E. Hawkins, ASIA, attached hereto as Exhibit B. (P) 4. Connection to Public water. Public water shall be used. (U) S. Dedication. Prior to any site plan approval, thirty (30) feet of right-of-way on the east side of Lawing Drive (State Route 818), as measured from the centerline of that part of Lawing Drive immediately adjacent to the Property, shall be dedicated free and unrestricted, to and for the benefit of Chesterfield County. (T) 6. Pre/Post Discharge Rate. The post development 100 -year peak discharge rate cannot exceed the predevelopment 100 - year peak discharge rate. (EE) Ayes: Holland, Winslow, Ingle, Carroll and Haley. Nays: None. 21SN0604 i In Matoaca Magisterial District, Yard Works, LLC requests J Conditional Use to permit mulching, composting, grinding, soil processing, wood recycling, and processing vegetative waste along with the wholesale of such products and associated office and maintenance shop in the Agricultural District on 51.73 21-849 11/17/2021 acres fronting 1,750 feet along the south line of Hull Street Road, beginning approximately 3,000 feet west of the intersection of Hull Street Road and Skin Quarter Road. Density will be controlled by zoning conditions or ordinance standards. The Comprehensive Plan suggests the property is appropriate for Rural Residential/Agricultural uses. Tax ID(s) 689-667- 3109, 688-666-1339. Mr. Harold Ellis presented a summary of Case 21SN0604. He stated the request would allow Yard Works to relocate its existing operations at adjacent Skinquarter Landfill to the subject property, and conditional use approval is needed to operate the proposed land use. He further stated the case was not an expansion of the Skinquarter Landfill. He stated the Planning Commission and staff recommended approval subject to the conditions. Mr. Holland called for public comment. Mr. William Shewmake, representing the applicant, stated Yard Works has nothing to do with the landfill, and the request was for the relocation of Yard Works because it needed to vacate the current location at the end of its lease. He further stated Yard works filed for a conditional use to shift its existing operation to a nearby property. He provided details of Yard works' business and its contribution to beautifying the community. He stated the use is consistent with the Comprehensive Plan. He discussed the conditions offered and permitted uses. He reiterated the request was not to operate a landfill. He provided details of buffers and conditions. He stated Yard Works is a substantial contributor of tax revenue to the county. There being no one to speak to the issue, the public hearing was closed. Mr. Carroll commended the applicant for working closely with the community to answer their questions and concerns. He then made a motion, seconded by Ms. Haley, for the Board to approve Case 21SNO604 subject to the following conditions: 1. Use. This Conditional Use shall be limited to the following: (P) a. Grinding, mulching and processing of vegetative waste to include grass, leaves, waste and land clearing debris such as stumps and brush b. Wood recycling C. Soil processing d. Composting e. Wholesale of ground, mulched and processed materials, to include outside storage. No retail sales shall be permitted. L 2. Prohibited Uses. The subject property shall not be used for the following uses: (P) a. Landfill (Landfill, construction, demolition and debris, or Landfill, sanitary) b. Garbage incinerating, reducing or dumping for compensation, including loading or transfer 21-850 11/17/2021 3. Location of Wood Grinding and Wood Recycling Activities. All mechanical equipment associated with wood grinding and wood recycling shall be located no closer than 250 feet to Hull Street Road (Route 360), and no closer than 200 feet to the western boundary of the request property. (P) 4. Location of Primary Buildings. Primary buildings, which may include but not limited to an office and maintenance shop, shall be located within Area A as depictedon the j Conceptual Plan prepared by Balzer & Associates, dated J August 31, 2021 and titled "Yardworks Conceptual Plan." (P) a. The minimum setback of buildings in Area A shall be 250 feet from the ultimate right-of-way of Hull Street Road. b. The maximum size of buildings in Area A shall be 2,500 gross square feet, with the exception of one (1) maintenance building which shall be a maximum of 4,000 gross square feet. 5. Buffers. (P) a. A 100 -foot buffer shall be provided along Route 360 as depicted on the Conceptual Plan. This buffer shall comply with Ordinance requirements for 100 -foot buffers. b. A 50 -foot buffer shall be provided along the western parcel boundary. In addition, a 50 -foot buffer shall be provided along the southeastern intermittent streamline. These buffers are depicted on the Conceptual Plan and shall comply with Ordinance requirements for 50 -foot buffers. 6. Dedication. Prior to final site plan approval, one hundred (100) feet of right-of-way, measured from the centerline of Hull Street Road (Route 360) along the entire Property frontage shall be dedicated, free and unrestricted, to and for the benefit of Chesterfield County. (P) 7. Access and Road Improvements - Route 360. The exact location, design, length, and/or modifications of the access and road improvements shall be approved by the Transportation Department. (T) a. Direct vehicular access from the Property to Route 360 shall be limited to one (1) entrance/exit. b. If the direct Route 360 access aligns with a crossover, the owner/developer shall construct: i. Raised median within the crossover to preclude vehicles from exiting the Property and traveling westbound on Route 360. ii. Additional pavement to provide left turn lanes in both directions. C. With direct Route 360 access, the owner/developer shall construct additional pavement along the eastbound lanes of Route 360 to provide a separate right turn lane. 8. Stormwater Runoff. Stormwater runoff from decomposable materials generated by yard and lawn care or land clearing activities, including, but not limited to, leaves, grass 21-851 11/17/2021 trimmings, woody wastes such as shrub and tree prunings, bark, limbs, roots and stumps, shall not be permitted to drain or discharge directly into any storm sewer system and/or directly to surface water. Areas used for the storage and recycling of materials shall be graded to minimize and to collect runoff. Collected runoff shall be conveyed to a wastewater treatment disposal or holding facility. Such disposal or holding facility included, without limitation, recirculation. A stormwater pollution prevention plan that is applicable to the project site shall be developed by the applicant and submitted to the Department of Environmental Engineering for review and approval in conjunction with site plan review. (EE) Cleared Area. There shall be a minimum seventy-five (75) foot cleared area between the buffers identified in Condition 5 and the perimeter of the mulch, compost or other piles of recyclable material. (P) 10. Pond. The site plan shall incorporate the following improvements for County review and approval: (EE) a. A pond with a minimum size of .5 acres and a minimum average water depth of five (5) feet, excluding any required safety benches, and a dry fire hydrant to access the water in case of fire. b. A driveway sufficient to provide emergency vehicle access to the pond and dry fire hydrant. C. In conjunction with site plan review, a phasing plan for the construction of the improvements noted in Condition 10 shall be submitted for the Fire Department's review and approval. 11. Time Limitation. This Conditional Use shall be granted for a period not to exceed twenty-five (25) years from the date of approval. (P) 12. Material Storage Height. The maximum height of outside material storage shall be sixty (60) feet. (P) Ayes: Holland, Winslow, Ingle, Carroll and Haley. Nays: None. 21SN0627 In Bermuda Magisterial District, Emerson -Roper Companies, LLC requests rezoning from Agricultural (A), Residential (R-7), and Community Business (C-3) to Multifamily Residential (R -MF) with conditional use planned development to permit exceptions to ordinance requirements, development standards and uses (including commercial, residential townhouse and single family uses), plus relief to street access requirements and amendment of zoning district map on 171.97 acres known as 12200 Moores Lake Road. Density will be controlled by zoning conditions or ordinance standards. The Comprehensive Plan suggests the property is appropriate for Community Mixed Use, Corporate Office/Research & Development/ Light Industrial, Neighborhood Business, and Suburban Residential II (2 to 4 dwellings per acre) uses. Tax IDs 798-656-4174, 7198, 8099; 798-657-1153, 4000, 7556, 9667; 798 -658 -Part of 0445, 7835; 798-659-3914; 21-852 11/17/2021 799-655-3692; 799-656-0212 and 1284; 799-657-0359 and 8241; 799-658-4314; 800-656-1126; and 800-657-6400. Mr. Ryan Ramsey presented a summary of Case 21SN0627. He stated the case consists of Request I - rezoning, and Request II - relief to street access requirements. He stated Section 17-76 of the Subdivision Ordinance dictates that a second public road access should be provided when the cumulative total of homes in a proposed development exceeds 50 in order to provide emergency vehicles with a second access should the other entrance become blocked. He further stated the applicant requested relief to this requirement to allow up to 62 lots on a choke point formed by a single road serving the proposed lots in tract C. He stated the applicant has offered a stub road connection to an adjoining property to the east, however, no development is currently planned on that property to provide a second means of access to tract C. He further stated relief can be granted by the Board for a maximum 62 lots at the time of zoning if a plan is submitted with sufficient documentation that clearly demonstrates the amount of relief does not exceed the allowable number of lots by more than 25 percent; existing severe topographic physical or extenuating circumstances exist or environmental features exist so that there is no other practical means of access; and without granting relief to the requirements, traffic on existing local street will exceed the Planning Commission's Stub Road Policy. He stated the amount of relief in this case will not exceed the allowable number of lots by more than 25 percent, nor will it exceed the Stub Road Policy. He further stated staff found that the proposed conceptual layout did not demonstrate that any extenuating circumstances exist to support the request, and the Fire Department opposed granting relief to the access exception. He reviewed the exceptions for uses, ordinance requirements for Residential tracts, setbacks, and buffers. He stated the Planning Commission recommended approval of Request I and II. He further stated staff recommended approval of Request I but denial of Request II. Mr. Holland called for public comment Mr. Kerry Hutcherson, representing the applicant, accepted the Planning Commission's recommendation for approval. Ms. Renae Eldred spoke in support of the project. She stated she thought it would be a good plan, and she was looking forward to it. There being no one else to speak to the issue, the public hearing was closed. On motion of Mr. Ingle, seconded by Mr. Carroll, the Board approved Case 21SN0627 (Requests I and II) subject to the following conditions: The Applicant in this case, pursuant to Section 15.2-2298 of the Code of Virginia (1950 as amended) and the Zoning Ordinance of Chesterfield County, for itself and its successors or assigns, proffers that the property under consideration in this case ("the Property") will be used according to the following proffer(s) if, and only if, the request submitted herewith is 21-853 11/17/2021 granted with only those conditions agreed to by the Applicant. In the event this request is denied or approved with conditions not agreed to by the owners and Applicant, the proffer shall immediately be null and void and of no further force or effect. 1. Master Plan. The Textual Statement, dated October 11, 2021, together with the Concept Plan referenced in the Textual Statement, shall be considered the Master Plan. (P) �. 2. Access. a. Direct vehicular access from the Property to Jefferson Davis Highway (Route 1) shall be limited to four (4) entrances/exits, as generally shown on the Concept Plan (labeled "Entrance #"). This includes the existing accesses of Redwater Ridge Road (Entrance 1), Entrance 2, and Moore's Lake Drive (Entrance 3). The exact location of Entrance 4 shall be approved by the Transportation Department and shall be limited to right-in/right-out only. b. In conjunction with recordation of the initial subdivision, a right-of-way dedication and construction of a VDOT standard stub -out connection, acceptable to the Transportation Department, shall be recorded and constructed to ensure future access to GPIN Number 800-658-9359. (T) 3. Buffers and Other Landscape Areas. a. No buffers shall be required between various uses, tracts, adjacent properties, or along roads. In lieu of buffers between all residential and non- residential tracts, landscaping utilizing evergreen species shall be provided on the residential tracts and be spaced 10 feet on center, except for those places where perimeter landscaping is already provided on non-residential tracts. b. The Developer shall provide trees (each measuring a caliper of four (4) inches or greater) every forty feet (40') on center along both sides of all internal public streets and all private streets that provide general circulation throughout the development (excluding Moore's Lake Drive and Redwater Ridge Road) by planting new trees, preserving existing trees, or a combination thereof. (P) 4. Transportation Density. For transportation purposes, the maximum density of the development shall be 62 single family dwelling units, 30 multi -family (low-rise) dwelling units, 1,123 multi -family (mid -rise) dwelling units (includes previously approved and existing 385 units), 10,000 square feet of retail, 3,800 square feet of fast food with drive-thru, 3 serving position quick lube, a 13 station car wash/detail center, and 16 fueling position super convenience store/gas station; or equivalent density as determined by the Transportation Department. (T) 21-854 11/17/2021 5. Transportation Improvement. To provide an adequate roadway system, the developer shall be responsible for the following road improvements. The exact design of these improvements shall be approved by the Transportation Department. If any of these improvements are provided by others, as determined by the Transportation Department, then the specific improvement(s) shall no longer be required by the Owner/Developer of the Property. a. Construction and installation of a traffic signal at the Route 1 and Moore's Lake Drive intersection (Entrance 3, as shown on Concept Plan) as approved by the Transportation Department and VDOT ("Signal Improvement"). Prior to or in conjunction with final site plan approval for any development with direct vehicular access to Moore's Lake Drive, the Signal Improvement plan shall be approved by VDOT and the owner/developer shall provide a performance bond, letter of credit, or other security (the "Security"), in a form acceptable to the County Attorney, to the county in an amount for the Signal Improvement based on the approved Signal Improvement plan, as determined by the Transportation Department. Prior to any site plan approval, a phasing plan for the completion of the Signal Improvement shall be submitted to and approved by the Transportation Department. If Tract D (shown on Concept Plan) has direct vehicular access to Moore's Lake Drive, then the phasing plan shall permit Tract D issuance of certificate of occupancy(ies) upon the county accepting the Security. Upon completion of the Signal Improvement, the Security shall be returned to the owner/developer. b. Construction of additional pavement along the northbound lanes of Route 1 to provide a separate right turn lane into approved Entrance 4. This improvement shall be completed prior to issuance of a certificate of occupancy for Property development that will construct Entrance 4. C. Construction of additional pavement along the westbound lane of Osborne Road to provide a separate right turn lane at the Route 1 intersection. This improvement shall be completed in conjunction with initial development of Tract B (Residential Townhomes, R-TH). d. Construction of a VDOT standard raised median along Route 1 or a raised median within Entrance 4 to prohibit left-in/left-out access from/to Route 1 as approved by the Transportation Department and VDOT. This improvement shall be completed prior to issuance of a certificate of occupancy for Property development that will construct Entrance 4. e. Construction of a VDOT standard shared use path along the Property's frontage to Route 1. This improvement shall be completed prior to issuance of a certificate 21-855 11/17/2021 of occupancy for Property development along Route 1, as determined by the Transportation Department. f. Dedication to Chesterfield County, free and unrestricted, of any additional right-of-way (or easements) required for the road improvements identified above. (T) 6. Connection to County Water/Sewer. The Applicant/Developer/Subdivider shall connect the Property to County water and sewer at time of initial site construction. (U) Ayes: Holland, Winslow, Ingle, Carroll and Haley. Nays: None. 17. PUBLIC HEARINGS 17.A. TO CONSIDER THE EXERCISE OF EMINENT DOMAIN FOR THE ACQUISITION OF RIGHT OF WAY AND EASEMENTS FOR THE OTTERDALE ROAD DRAINAGE PROJECT - HORSEPEN CREEK CROSSING Mr. Brent Epps stated action on this item was no longer needed because staff was successful in negotiating a settlement with all of the property owners. In response to Mr. Carroll's question relative to moving forward with the project in the spring, Mr. Epps answered affirmatively and stated the county is moving very quickly on the project. 17.B. TO CONSIDER AMENDING LEASE OF COUNTY PROPERTY AT 13810 HULL STREET ROAD Mr. Dean Sasek, Real Property Manager, stated this date and time has been advertised for a public hearing for the Board to consider amending a lease of county property at 13810 Hull Street Road. He further stated it is an extension of a cellular lease with T -Mobile on the Clover Hill water tank, and the facilities have been there since 2005. He stated approval was recommended. Mr. Holland called for public comment. There being no one to speak to the issue, the public hearing was closed. In response to Mr. Holland's question relative to the terms of the lease, Mr. Sasek stated the new terms of the lease effective September 1, 2025, will be $37,000 annually which is a very good price for a cellular lease. He further stated the price is at that level because the lease has been in place since 2005 with escalators built into the lease. On motion of Mr. Ingle, seconded by Ms. Haley, the Board approved an amendment to the lease of county property at 13810 Hull Street Road with T -Mobile Northeast LLC. Ayes: Holland, Winslow, Ingle, Carroll and Haley. Nays: None. 21-856 11/17/2021 17.C. TO CONSIDER A REVISION TO CHAPTER 9 OF THE COUNTY CODE RELATED TO PERSONAL PROPERTY TAX RELIEF Mr. Matt Harris stated this date and time has been advertised for a public hearing for the Board to consider a revision to Chapter 9 of the County Code related to personal property tax relief. He further stated the amendment takes the minimum vehicle value threshold up to $1,500 and provides $20 per vehicle relief. He stated staff would be taking a look at the personal property tax relief threshold on an ongoing basis. Mr. Carroll inquired about the last time the threshold was adjusted and how many vehicles would be affected. Mr. Harris stated the ordinance has not been tweaked since the program was instituted in the late 1990s. He further stated the relief thresholds are adjusted on an annual basis which is a separate calculation, but this amendment looks at the bottom tier threshold. He stated he believed approximately 14,000 vehicles would be affected. Mr. Holland called for public comment. There being no one to speak to the issue, the public hearing was closed. On motion of Ms. Haley, seconded by Mr. Ingle, the Board adopted the following ordinance: AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND RE-ENACTING SECTION 9-70 RELATED TO TAX RELIEF FOR QUALIFYING MOTOR VEHICLES BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Section 9-70 of the Code of the County of Chesterfield, 1997, as amended, is amended and re-enacted to read as follows: Sec. 9-70. - Tax relief for qualifying motor vehicles (c) Allocation of relief among taxpayers. Relief shall be allocated in such as manner as to eliminate personal property taxation of each qualifying vehicle with an assessed value of $1,500.00 or less. Relief with respect to qualifying vehicles with assessed values of more than $1,500.00 shall be provided at a percentage, annually fixed and applied to the first $20,000.00 in value of each such qualifying vehicle, that is estimated to exhaust all available state PPTRA relief. The percentage shall be established annually as a part of the adopted budget for the county. r.=z� 21-857 11/17/2021 J J J (2) That this ordinance shall become effective January 1, 2022. Ayes: Holland, Winslow, Ingle, Carroll and Haley. Nays: None. 17.D. TO CONSIDER A REVISION TO CHAPTER 6 OF THE COUNTY CODE ■! RELATED TO BUSINESS LICENSES �r Mr. Matt Harris stated this date and time has been advertised for a public hearing for the Board to consider a revision to Chapter 6 of the County Code related to business licenses. He further stated the amendment is aimed at small businesses who were previously paying on the gross receipts table and moves them to the base fee. He stated approximately two-thirds of Chesterfield businesses would not be paying on the gross receipts table, which is a tremendous savings to the local business community. Mr. Holland called for public comment. There being no one to speak to the issue, the public hearing was closed. On motion of Mr. Winslow, seconded by Mr. Carroll, the Board adopted the following ordinance: AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND RE-ENACTING SECTION 6-4 RELATING TO LICENSE FEES BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Section 6-4 of the Code of the County of Chesterfield, 1997, as amended, is amended and re-enacted to read as follows: Sec. 6-4. - License Fees a. Every person engaged in a business which is licensable pursuant to this chapter shall pay an annual fee if the total gross receipts, or gross purchases in the case of wholesale merchants, from the licensable business activity are $10,000.00 or more, but less than $400,000.00 ("license fee cap"), during the base year. An annual license fee shall be paid for each licensable business activity. The annual fee shall be calculated as follows: Gross Receipts/Purchases of Each Licensable Business Activity Fee $1.00—$9,999.99 $0.00 $10,000.00-399,999.99 $10.00 21-858 11/17/2021 b. The county administrator shall review the license cap at least every three years and recommend changes to the board of supervisors he deems appropriate. (2) That this ordinance shall become effective January 1, 2022. Ayes: Holland, Winslow, Ingle, Carroll and Haley. Nays: None. \J V 17.E. TO CONSIDER AMENDING CHAPTER 9 OF THE COUNTY CODE RELATED TO ELDERLY AND DISABLED TAX RELIEF Mr. Matt Harris stated this date and time has been advertised for a public hearing for the Board to consider amending Chapter 9 of the County Code related to elderly and disabled tax relief. He stated this is a mid -year amendment to keep up with the Social Security income tables which were recently adjusted by nearly six percent. He further stated future adjustments would need to be built into the budget plan going forward. He stated the cost of the amendment would be approximately $300,000. Mr. Holland called for public comment. There being no one to speak to the issue, the public hearing was closed. On motion of Mr. Winslow, seconded by Mr. Carroll, the Board adopted the following ordinance: AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND RE-ENACTING SECTION 9-25 RELATING TO SCHEDULE OF EXEMPTIONS PERMITTED BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Section 9-25 of the Code of the County of Chesterfield, 1997, as amended, is amended and re-enacted to read as follows: Sec. 9-25. - Schedule of exemptions permitted. (a) The amount of exemption from real estate taxation under this section shall be determined in accordance with the following schedule: Income Categories Percentage of Exemption (i) $0.00 through $33,400.00 100 (ii) $33,401.00 - $ 41,400.00 60 (iii) $41,401.00 through $55,200.00 35 21-859 11/17/2021 (b) The tax exemption provided by section 9-24 shall not exceed $3,000.00. (2) That this ordinance shall become effective January 1, 2022. Ayes: Holland, Winslow, Ingle, Carroll and Haley. Nays: None. 18. REMAINING MANUFACTURED HOME PERMITS AND ZONING REQUESTS l`/ There were no remaining manufactured home permits and zoning requests. 19. FIFTEEN -MINUTE CITIZEN COMMENT PERIOD ON UNSCHEDULED MATTERS There were no requests to address the Board at this time. 20. ADJOURNMENT On motion of Ms. Haley, seconded by Mr. Winslow, the Board adjourned at 8:13 p.m. until December 15, 2021, at 2:00 p.m. for a work session to be held in the Public Meeting Room. Ayes: Holland, Winslow, Ingle, Carroll and Haley. Nays: None. 21-860 11/17/2021 Attachment A Board of Supervisors Meeting November 17, 2021 Citizen Comments on Unscheduled Matters and Public Hearings Comment Date First Name Last Name District Category Comments 11/9/2021 Neal Elosge Clover Hill Unscheduled In 2021 real estate Matter taxes increased by 7.2% due to increased assessments and the Board deciding not to reduce the taxation rate to be in alignment with inflation. As we know, we have had an explosion in real estate values again in Chesterfield, which actually makes little sense given the pandemic. This is more a feeding frenzy just like the real estate bubble in 2007 / 2008. With that said, I suspectthat assessments will go up 15 to 20% for the 2022 tax year. I don't believe that the County should keep the rates the same and treat this as another windfall like 2021. Many residents like myself are on fixed social security and retirement incomes. Social Security benefits will only increase by 5% in 2022. 1 request that you consider reducing the tax rate to make the total taxes collected per house not to exceed that 5% dollar amount. 11/12/2021 Paulette Bell Matoaca 21SN0633 - My family and I are Melissa one of the first families Quarterman to build our home in the Trojan Woods subdivision. Trojan Woods Subdivision was developed as a residential family only subdivision which was a key factor in our decision. Due to the hard work of the owners, Trojan Woods 21-861 11/17/2021 J J J Cq Attachment A Board of Supervisors Meeting November 17, 2021 Citizen Comments on Unscheduled Matters and Public Hearings Comment Date First Name Last Name District Category Comments subdivision has gained the reputation and become a much sort after residential subdivision to raise a family. Muchsimilar to other residential subdivisions in the surrounding area. During its growth it has still maintained its residential look with a true family comfort. Allowing a commercial business i.e. Daycare center would not only change what has been established but will bring additional noise and traffic flow which in itself would be a danger to the residents in the area. It will create dangerous conditions for the neighborhood children biking and walking to the bus stop. Also allowing it to become commercial would lose its appeal to future homeowners and potentially decrease the resale and value of existing homeowners. It's my desire that the Trojan Woods Subdivision remain the same as such and not change the feeling of the neighborhood. 11/13/2021 Christopher Tingen Matoaca Unscheduled The point fact of Matter Chesterfield County portray the fact of travel to my property 8118 Woodbridge Rd Mechanicsville Va 23111 to per say clean water drain ditch for Virginia harbor water ack. To really dig up my septic tank that had all of my wwl 21-862 11/17/2021 Attachment A Board of Supervisors Meeting November 17, 2021 Citizen Comments on Unscheduled Matters and Public Hearings Comment Date First Name Last Name District Category Comments Lincoln gold/diver Jewels. Then and more to the past years of completely destroying my life for the theft of property that does not belong to chesterfield county or Scott Tingen witch is a no good peace of work like Mrs Huges that stole my '.. My investments from Philip Morris that my great grandmother left me and father Kenneth Lee Tingen RIP 07/03/2019 Sec -32.1- 272. It's a shame that'll all local county areas of Virginia with Chesterfield had put all this on top of me for theft and advertise this around the world with adult movies sett up with Amazon sellers account threw kindle books. Great coward move to teach are kids this manor. Great good job! Or Not! I! I 21-863 11/17/2021 J j