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09-21-2005 Board SummaryBoard of Supervisors Edward B. Barber R. M. "Dickie" Khrg, Jr. Remry Bush Hunrphrey Kelly E. Miller Arthur S. Warren County Administrator Lane B. Ranrsey Summary of Actions Taken by the Board on September 21, 2005 4:00 P.M. SESSION COUNTY ADMINISTRATOR'S COMMENTS o Ms. Lynda Price, Emergency Management Coordinator, provided details of efforts by Chesterfield County to support the victims of Hurricane Katrina. RESOLUTIONS AND SPECIAL RECOGNITIONS Adopted Resolution recognizing Master Deputy Thomas B. Gilmer, Sheriff' s Department, upon his retirement. Adopted Resolution recognizing Ms. Terry Minor for her service to the Chesterfield County Parks and Recreation Advisory Commission. Adopted Resolution recognizing October 9-15, 2005, as "Fire Prevention Week." DEFERRED ITEMS Adopted Ordinance amendments relating to rates for taxi services. STREETLIGHT COST APPROVALS Approved Streetlights in the Amstel Bluff Subdivision, at the intersection of Bluff Ridge Drive and Bluff Ridge Court; and in the McCormick Woods Subdivision, in the vicinity of 21225 Fox Maple Court. APPOINTMENTS Approved Approved Appointment ofLinda C. Kendall, Ph.D. to serve on the Chesterfield Community Services Board. Appointment of Ms. Megan Thomas and Ms. Peyton Stroud to serve on the Youth Services Citizen Board. APPOINTMENTS Approved Reappointment of Mr. Gary Thomson, Mr. R. M. "Dickie" King, Jr. and Mr. Bob Walker to serve on Virginia's Gateway Region Board. Approved Appointment of Mr. M. Imad Damaj to serve on the SAFE Board of Directors. CONSENT ITEMS Approved Acceptance and appropriation of grant funds awarded by the United States Department of Justice, Office of Community Oriented Policing Services to upgrade and enhance the Police Department's Forensics Unit. Adopted Resolution recognizing Lieutenant Andrew D. McLaurin, Chesterfield Fire and Emergency Medical Services Department, upon his retirement. Adopted Resolution recognizing Firefighter Barry L. Mathews, Chesterfield Fire and Emergency Medical Services Department, upon his retirement. Adopted Resolution approving an amendment to the service agreement with the Riverside Regional Jail Authority. Adopted Resolution recognizing September 26, 2005, as "Family Day" in Chesterfield County. Adopted Resolution recognizing October 2-8, 2005, as "Paralegals Week" in Chesterfield County. Adopted Resolution recognizing Deputy William A. Beasley, Sheriff's Department, upon his retirement. Adopted Resolution recognizing the ties between Chesterfield County, Virginia and Ashford, Kent, England. Adopted Resolution recognizing September 17-23, 2005, as "Constitution Week." Approved Appropriation of State Compensation Board funds for the Commonwealth's Attorney and creation of two positions. 2 Approved Acceptance of federal and state grant funds and award of construction contract to Branch Highways, Incorporated for a project to construct the north terminal apron at the County Airport. Approved Request for an entertainment festival permit for the Chesterfield County Airport Festival and Airshow for October 15 and 16, 2005. Approved State road acceptance of roads in Chester Village Green, Section 1 and 2; First Branch at Woodland Pond, Section B; Cameron Bay, Section C; and Kingham at the Grove, Section 5. Approved Award of contract to Moseley Architects for the design of the addition and renovations to Chesterfield County Courts Building. Adopted Award of contract to Moseley Architects for the design of the Fire Logistics Warehouse. Approved Award of contract to LandMark Design Group for the programming, design and construction administration for the Irvin G. Horner Park Maintenance Facility. Approved Request to quitclaim a variable width storm water management system/best management practice easement and a 20-foot storm water management system/best management practice access easement across the property of The Lakes on 360, Incorporated. Approved Request to quitclaim a portion of a 16-foot drainage easement across the property of Kingsland Partners, L.L.C. Approved Water contract for Kimlynn Subdivision - Beach Road. Approved Request to aid Christopher Daly in the acquisition of sewer and temporary construction easements for the subdivision of property on Burroughs Street. Approved Purchase of a parcel of land for the expansion of Ettrick Park. Approved Request from McDonald's Corporation for permission for a proposed concrete dumpster pad to encroach within a 16-foot sewer easement across its property on Hull Street Road. Approved Request from Genuine Parts Company for permission to install a private sewer service within a private easement to serve property at Tennessee Plaza. Approved Approved Approved Approved Approved Approved Approved Approved Approved Approved Approved Approved Approved Request from Mr. J. Mark Sowers for permission to construct an emergency access road, retention pit and monitoring wells within a 50-foot unimproved county right of way known as Hottinger Drive within Lake Genito, Section C, for proposed Walnut Grove, Section 2. Acceptance of a parcel of land along the east right of way line of Old Gun Road West from the Trustees of Bethlehem Baptist Church. Acceptance of a parcel of land for an elementary school site in Harper's Mill from J. Mark Sowers and Deborah K. Sowers. Change order to A. D. Whittaker Contracting Incorporated for the addition of protective padding to three cells in the new jail. Transfer road cash proffer funds and authorization to award a construction contract for the Centralia Road/Lost Forest Drive Curve Re-paving Project. Public hearing date of October 12, 2005 at 7:00 p.m. for the Board to consider FY2007 Enhancement Projects. Public hearing date of October 12, 2005 at 7:00 p.m. for the Board to consider the appropriation of funds for the Route 360 (Swift Creek to Winterpock Road) Widening Project. Public hearing date of October 12, 2005 at 7:00 p.m. for the Board to consider amending the Introduction to the Plan for Chesterfield to include language regarding affordable housing. Public hearing date of October 12, 2005 at 7:00 p.m. for the Board to consider appropriation of funds from the State Compensation Board Technology Trust Fund for the Clerk of the Circuit Court due to an administrative change. FY2007 priority list of primary and interstate road needs. Request for a permit to stage a pyrotechnics display at the Chesterfield County Airport on October 15 and 16, 2005. Mutual aid agreement for emergency and firefighting services with Dinwiddie County. Transfer of District Improvement Funds from the Matoaca District Improvement Fund to the Parks and Recreation Department to purchase and install chain link fencing around the Matoaca football field. 4 CONSENT ITEMS ADDED BY UNANIMOUS CONSENT Adopted Resolution recognizing the county's relief efforts in support of Hurricane Katrina victims. Adopted Resolution recognizing Mr. B. R. Wilkinson, License Inspection Department, upon his retirement. Approved Donation of District Improvement Funds from the Bermuda, Clover Hill, Dale, Matoaca and Midlothian District Improvement Funds to the American Red Cross for Hurricane Katrina relief. HEARINGS OF CITIZENS ON UNSCHEDULED MATTERS OR CLAIMS Mr. Mike Harton, representing the Task Force for Responsible Growth, addressed the Board of Supervisors regarding the placement of the new middle school. REPORTS Accepted Report on Developer Water and Sewer Contracts; Status Report on the General Fund Balance, Reserve for Future Capital Projects, District Improvement Funds, and Lease Purchases; a Report on Roads Accepted into the state Secondary System; and a Report of the Planning Commission Substantial Accord Determination on VEPCO/Exit 58 (VA31457-D) - Route 1-95 and Indian Hills Drive, Communications Tower (Case 05PD0410). 7:00 P.M. SESSION Dr. Roy Foots, Pastor of New Direction Ministries gave the invocation. Deputy County Administrator Brad Hammer led the Pledge of Allegiance. RESOLUTIONS AND SPECIAL RECOGNITIONS Adopted Resolution recognizing Mr. G. B. Spencer for his outstanding contributions to the Chesterfield County Fair. REQUESTS FOR MANUFACTURED HOME PERMITS AND REZONINGS 05SR0115 Denied 05SR0171 Remanded to Planning Commission 05SN0265 Approved with proffered conditions 04SN0286 Approved with proffered conditions 05SN0206 Deferred until October 26, 2005 05SN0287 Approved with conditions In Matoaca Magisterial District, request of Frederick Yakelewicz and Marianne Yakelewicz for renewal of Conditional Use (Case 02SN0246) to permit a mobile auto repair and service business on 4.5 acres located on the north line of Lakeview Avenue, west of Branders Bridge Road. Tax ID 794-623-Part of 5456 (Sheet 41). In Matoaca Magisterial District, request of Timothy J. Hauler for renewal of Conditional Use (Case 03AN0226) for a bed and breakfast and a special events business operated incidental to a dwelling unit on 14.5 acres, plus Conditional Use to operate a special events business and have alcohol sales on an adjacent 1.6 acre parcel located in the northwest quadrant of the intersection of Woodpecker Road and John Winston Jones Parkway. Tax IDs 781- 626-8240 and 782-627-Part of 1927 (Sheet 41). In Midlothian Magisterial District, request of J. P. Allison LLC for amendment of Conditional Use Planned Development (Case 88SN0257) relative to setbacks for child care center uses on 2.6 acres located at the northwest quadrant of the intersection of North Providence and Buford Roads. Tax ID 759-707-Part of 4222 (Sheet 7). In Clover Hill Magisterial District, request of MTV Development Company, LLC for rezoning from Agricultural (A) to Residential (R-12) of 8.1 acres fronting approximately 670 feet on the south line of Reams Road across from Heppel Road, also fronting approximately 185 feet on the east line of Adkins Road approximately 400 feet south of Reams Road. Tax ID 750-701- 2244 (Sheet 6). In Bermuda Magisterial District, request of Dr. Taylor Lyne and Dr. Georgeanna M. Lyne for rezoning from Agricultural (A) and Corporate Office (0-2) to Community Business (C-3) with Conditional Use to allow outside runs on 7.3 acres located on the north line of Iron Bridge Road and the west line of Chalkley Road and located in the northwest quadrant of the intersection of these roads. Tax IDs 778-653-8082 and 779-653-1379 (Sheet 26). In Clover Hill Magisterial District, request of Barbara F. Garris for Conditional Use to permit a family day care home in a Residential (R-12) District on 0.3 acre known as 2604 Cropper Circle. Tax ID 758-694-1651 (Sheet 11). 05SN0290 Withdrawn by Applicant In Bermuda Magisterial District, request of Broadwater Associates, L.P. for Conditional Use Planned Development to permit office use in a Residential Townhouse (R-TH) District on 9.1 acres located on the east line of Timsberry Circle across from Broadwater Road. Tax ID 795-638-1293 (Sheet 34). 05SN0298 Approved with proffered conditions In Bermuda Magisterial District, request of Linda Gurr and Randy Jackson for rezoning from Residential (R-7) to Neighborhood Office (O-1) of 0.3 acre known as 3635 West Hundred Road. Tax ID 792- 656-1520 (Sheet 26). 05SN0302 Approved In Midlothian Magisterial District, request of Allen M. Twedt for amendment to Conditional Use Planned Development (Case 82SN0016) relative to signage on 0.8 acre located on the south line of Midlothian Turnpike, east of Coalfield Road. Tax ID 729-707- 2778 (Sheet 5). 05SN0323 Approved with one proffered condition In Bermuda Magisterial District, request of CMA Properties, Inc. and Carter Myers, IH for Conditional Use Planned Development to allow a second freestanding sign on 4.9 acres located on the east line of Interstate 95, south of Ruffin Mill Road. Tax ID 804-637-Part of 4161 (Sheet 35). HEARINGS OF CITIZENS ON UNSCHEDULED MATTERS OR CLAIMS Mr. Bob Herndon addressed the Board of Supervisors relative to adding an item to the Board of Supervisors 2006 Legislative package. PUBLIC HEARINGS Adopted Ordinance amendments relating to regulating the use of pneumatic guns in the county. Adopted Ordinance amendments relating to carrying loaded firearms and discharging loaded firearms on or near public highways, public schools, or public parks. Adopted Ordinance amendments relating to setbacks in industrial zoned districts. Adopted Ordinance amendments relating to check cashing establishments and incidental check cashing services. Adopted Ordinance amendments relating to public notice requirements for zoning and corresponding changes. Adopted Ordinance to vacate a 50-foot unimproved right of way within Trents Farms Subdivision. Adopted Ordinance to vacate a portion of a 16-foot drainage easement across Lot 16, Amberleigh, Section 2. The meeting adjourned at 11:29 p.m. until October 12, 2005 at 4:00 p.m. for the next regularly scheduled meeting in the Public Meeting Room.