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02-14-1990 Packet
- CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGE NDA MEETING DATE: February 14, 1990 ITEM NUMBER: 2.A. SUBJECT: Work Session on Recycling and Solid Waste Issues COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Attached is an outline for the Recycling and Solid Waste issues. Deputy County Administrator, Bradford S. Hammer will make presentation with slides and overheads for the meeting. ~/~ PREPARED BY: ATTACHMENTS: YES DI NO 0 Bradford-S. Hammer o' Deputy County Administrator for Management Services SIGNAT URE : ~kINISTRATOR ; "'0 0 1 - WORK SESSION eN RECYCLING ANI) S8LIB WASTE ISSUES :I\' :I\' :I\' DISCUSSION OUTLINE I. State Mandated RECYCLING Goals Title 10.1, Chapter 14, Virginia Code Section 15.1-1259: 10% - 12/31/91 15% - 12/31/93 25% - 12/31/95 The State Department of Waste Management will require a determination of the solid waste generated in Chesterfield either by direct measurement at disposal facilities or based upon a generation rate per capita. Direct measurement is preferred, but a computed rate might be as follows: Population Pounds/Per Capita Annual Tonnage Base 200,000 4 lbs./Person/Day *360 = 144,000 tons Target for the year ending December 31, 1991 would be 144,000 times 10% = 14,400 tons. We presently are recycling about 700 tons through purely voluntary efforts. tJ 4' ~ II. How County Will Meet Goals Landfill Recovery o Yard Waste/Composting (6% or 9,000 tons) o Newsprint - 505 Tons o Batteries - 3,071 o Tires - 12,000/year = 132 tons o Oil o White Goods o Aluminum (Saturday Collection) o Woodwaste School Drop-Off Centers o Newspapers o Aluminum County Government o White Paper (WOW) - 78 tons/year o Aluminum - 1 ton/year Private Sector o Newspapers o Aluminum o Cardboard Corrugated o Oil o Tires o Scrap Metal Central Virginia Waste Management Authority o Mixed Waste Processing Facility o Curbside Collection f.j 3 - III. Current Landfill OPerations v ~ ()~-o ''fG'~í~ Northern Area Landfill /11. --P'" __ ~.£:>O o New cell/life expectancy t/At".... "''k.J.,( þ.ItJ-~. o Redesign ., fvl)1J./ . o New leachate pumping system o Methane extraction - RFP to be completed soon... o Expansion, land acquisition o Recycling drop-off center - white goods - aluminum - glass (clear, amber, green) - aluminum - newspaper - plastics o Compost Center o Future transfer station (needs to be predesigned; cell loss) Southern Area Landfill o First cell standards/life expectancy o Competition/juxtaposition with Private Landfill o Redesign (pushes entry tract) o Recycling drop-off center (same as above) o Sale of landfill Potential source revenue for Northern Area Landfill Winterpock Transfer Station o Some recycling possible o Two positions added this year _'( 12 hours day/7 days week 50 cars/day o Cost per user = 1 drop off ------ I Sappony Road ( 10 miles from Northern Area Landfill near Amelia Line) o Serves 5 homes/free/4 cubic yards o $167/month ", ~,' '...' -:(- --- IV. Collection o Monthly Curbside Service (9,000 active-11,000 on list) Dry Household wastes; no bulk items Bagged leaves included o Cost per household - $25. (does not include disposal) o 3 Routes/3 men truck/4 days week (1 day to yardwaste) (1 Countywide miss - route) o Service is growing 60 - 80 new starts/month We're supplementing private service o Service is free; curbside only o Issues - Need to be more efficient; consider going to large rollout receptacles/residents required to buy ($700,000) - If we buy, demand will go up Requires $300,000 to buy new trucks with hydraulic arms. - This frees manpower for recycling - Require for recycling - Charge for service u ~ ~. v. Tipping Fees o Revenues $1.6m (current budget) o $32 to $42/ton FY 90-91 o Currently 43-45,000 paying tons annually down 10% from last two (2) years o Revenue offsets Northern and Southern Area Landfill o Non-paying tons = 24,000/year at Northern Landfill o If we charged for trash drop -- $500,000 o Growing litter problem with residents hauling trash... o Southern Area Landfill handling 18,000 tons/year u ~ ~ VI. Closed Landfill's o Chester - (years of operation 1972-1985) - (years of operation 1969-1976) - Future recreation complex - Undertake engineering o Ft. Darling - (years of operation 1960-1972) - Undertake engineering o Bon Air L "" .... f NORTHERN AREA LANDFILL Tonnage Comparison This graph illustrates the trends in revenue vs non-revenue tonnage received at the Northern Area Landfill since August 1988. The graph shows that total tonnage has increased over this period due primarily to an increase in non-revenue tonnage. Non-revenue (unpaid) tonnage is comprised of waste that is brought to the landfill by County residents, County departments and the County once per month trash collection service. During the same period, revenue (paid) tonnage has decreased slightly. This is attributed to the increasing costs associated with landfilling, which is passed on to the public through increases in tipping fees. As tipping fees increase, commercial waste companies pass their costs on to their customers. One result of this is that more County residents are choosing to take their waste to the landfill at no charge rather than pay for a trash service. The effect of the July 1989 tipping fee increase from $26 per ton to $32 per ton is very evident on the graph. ,,,¡ /.:J .... I c z ~ - C -I o Z z > G') m I ~ - C -I o Z z > Ci) m f,·.,,·],~.·.', r_J -I o ~ r -t o Z z > C> m o I\) .þ. 0) (X) J>" ~ C/J- ..... , CO (DO- 0) z- '\ '\ , '\" ", :".."..[2]" ,'::, ')j" -l\' --I ':':.:.,.:: (3 .,::------"-' " Z ' · I (fJ I 1'-' '.... Ig 'c: ø Ø) I~ I~ I I I I ! o Co. ., 11- S'; > - ~ ..... c... - CO (X) COc...· > .. , C/J .. I I I ! o - i I ¡ I I Z - I ...0- ~I :g Co." ,- -::=Jj - -- i 0. \ ...' ~--"""7 '-:""~'~~_]' I \':'rr"~:'":"~~::7~~" ...'.'..,'.""'.'.'. ',.,.,'., I \~~'-'-....---"~-'-'"'-'-'-_..__.~,.._---- -- ,- ~I~:~~~·=~=-~~=~:=·.=:~=_~'=-:=-~~=, ._~-. "'".__. ¡ z o JJ --i I õ'm 5JJ ~z CD» OJ) om ~» Q) ~. r ~» :Jz o " - r r t. () v .- NORTHERN AREA LANDFILL Commercial Tonnage This graph compares the amount of commercial (revenue producing) tonnage brought to the Northern Area Landfill since July 1987. The graph illustrates a decline in commercial tonnage from 1987 levels. This decline is related to an increase in tipping fees in two major respects. First, in July 1988 the tipping fee increased from $20 per ton to $26 per ton, and in July 1989 the tipping fee increased again to $32 per ton. These increases have made the County tipping fee competetive with other area landfills, and removed the financial incentive for commercial waste haulers to make a slighlty longer haul to dump at the County Landfill. Secondly, the increased tipping fee, and subsequent increase in the rates that commercial haulers charge their customers, resulted in more County residents taking their waste to the landfill for no charge. This in turn results in a decrease in commercial tonnage. , 1" '," '. t I II -< (D ~ I en Q) I II -< 0) en I (X) <0 ~ üJ II -< (X) CD I CO o 0 c... C r- > c G) (fJ m "0 0 0 -t Z 0 < c m 0 c... > Z ." m OJ š: > :II :I> "0 :tI š: ?( c... C Z ..... r\) (..) 000 000 000 I, .þ. 01 o 0 o 0 o 0 I, ' I " I .C"'M'.~~'...___._n_~___.._,_~_.._."..~.__..~..~ ._W._..__~~_,"..,. -t o z (fJ z o JJ -I oI om 3JJ 3Z CD Q, :t> ~JJ d~ :J ~r tC:t> CDZ C " - r r 011 .... COUNTY TRASH COLLECTION Tons Collected This graph illustrates the demand for the once per month trash collection service over the period August 1988 through January 1990. The tonnage collected verifies that the number of residents using this service is increasing. The waste collected by this service is disposed of at the Northern Area Landfill. &12 I -f o z ø o o ï ï m o -f m C J> c: CC (fJ C'D .....'0 <00 0)(') 0)'" Z o < o (I) -..- (') c... þ) ;j II (I) 0" ~ þ) .., » 'C .., ~ þ) '< c.. ~c: <O~ O)c... COc: - » c: CO (fJ CD 'C o (") ... Z o < o ct> ........0 coc.. coþ) O-~ o ~ I\) (,I) .þ.. 01 0) 000 0 0 0 000 0 0 0 _~_,_L____J___"___,.1._,..__..._.j:-_"___J,, -'-,.,..,-_._""_.,--_..-) .... I~ I(J) I I I I I I I I I I I , I '-___..,,-'-___J () o c: Z -i ëi-< ~-i oJJ 0» =(J) ~I ..... ~(J) m JJ < - () m f:lS - CHESTERFI ELD COUNTY BOARD OF SUPERVISORS AGENDA MEETING OATE: February 14, 1990 2 . B. ITEM NUMBER: SUBJECT: Adoption of Resolution Accepting the Low Bid for Purchase of $25,225,000 General Obligation Bonds COUNTY ADMINISTRATOR'S COMMENTS: / ~ ~ ik ~ O>l ¿ ¡9{~ 6, ~ Z"""-~ I/L~ (t4<.cL ~ k ~ ~ #- ~ r ~ .&:ñ, MJ.- ~ SUMMARY OF INFORMATION: At 11:00 a.m. on February 14, 1990, the County will receive and open sealed bids for the purchase of the $25,225,000 general obligation bond issue previously authorized by the Board on January 24, 1990. Staff will review and verify bids received for the bond issue, and will recommend that the Board accept the proposal of the low bidder. To accept the low bid, the Board must adopt a resolution in the form of the attached resolution. After the bids are received and analyzed, the attached resolution will be completed and submitted to the Board for formal adoption. PREPARED BY: ('~---, t \ >~. (AA~ St,even L. Micas County Attorney ATTACHMENTS: YES 0J JLM/bam4l55:B3l NO 0 SIGNATURE: ~ ADMINISTRATOR 014 - A RESOLUTION ACCEPTING A PROPOSAL FOR THE PURCHASE OF TWENTY-FIVE MILLION TWO HUNDRED TWENTY-FIVE THOUSAND DOLLARS ($25,225,000) PRINCIPAL AMOUNT OF PUBLIC IMPROVEMENT BONDS, SERIES OF 1990A, OF THE COUNTY OF CHESTERFIELD, VIRGINIA; APPROVING THE DETAILS OF SUCH BONDS AND FIXING THE INTEREST RATES TO BE BORNE BY SUCH BONDS; APPROVING THE FORM OF AN OFFICIAL STATEMENT AND THE DISTRIBUTION THEREOF; RATIFYING CERTAIN ACTS AND PROCEEDINGS; AND OTHERWISE PROVIDING FOR THE ISSUANCE OF SUCH BONDS BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE COUNTY OF CHESTERFIELD, VIRGINIA: SECTION 1. Findinqs and Determinations. Pursuant to resolutions adopted by this Board on October 11, 1989, entitled "A RESOLUTION AUTHORIZING AND PROVIDING FOR THE ISSUANCE, SALE AND DELIVERY OF FORTY-ONE MILLION TWO HUNDRED TEN THOUSAND DOLLARS ($41,210,000) PRINCIPAL AMOUNT OF PUBLIC IMPROVEMENT BONDS OF THE COUNTY OF CHESTERFIELD, VIRGINIA, AND PROVIDING WITH RESPECT TO THE ISSUANCE AND SALE OF A LIKE PRINCIPAL AMOUNT OF PUBLIC IMPROVEMENT BOND ANTICIPATION NOTES IN ANTICIPATION OF THE ISSUANCE AND SALE OF SUCH BONDS", and on January 24, 1990, entitled "A RESOLUTION AUTHORIZING AND PROVIDING FOR THE ISSU- ANCE, SALE AND DELIVERY OF NINE MILLION FORTY THOUSAND DOLLARS ($9,040,000) PRINCIPAL AMOUNT OF PUBLIC IMPROVEMENT BONDS OF THE COUNTY OF CHESTERFIELD, VIRGINIA, AND PROVIDING WITH RESPECT TO THE ISSUANCE AND SALE OF A LIKE PRINCIPAL AMOUNT OF PUBLIC IMPROVEMENT BOND ANTICIPATION NOTES IN ANTICIPATION OF THE ISSUANCE AND SALE OF SUCH BONDS" (the "Authorizing Resolutions") , a Summary Notice of Sale (the "Summary Notice of Sale") of Twenty-Five Million Two Hundred Twenty-Five Thousand Dollars ($25,225,000) principal amount of Public Improvement Bonds, Series of 1990A (the "Bonds"), was duly published on January 30, 1990, in The Bond Buver, a financial journal published in the City of New York, New York, and a Detailed Notice of Sale of the Bonds, dated January 26, 1990 (the "Detailed Notice of Sale"), was prepared and distributed to prospective purchasers of the Bonds. The Summary Notice of Sale and the Detailed Notice of Sale provided that sealed proposals for the purchase of the Bonds would be received by or on behalf of the County, at the offices of Central Fidelity Bank, Corporate Executive Board Room, 1021 East Cary Street, 2nd Floor, Richmond, Virginia 23219, until 11:00 A.M., Eastern Standard Time, on Wednesday, February 14, 1990, at which time and place all proposals would be publicly opened. Pursuant to the Detailed Notice of Sale, (__) proposals for the purchase of the Bonds were received, each accompanied by a certified or bank treasurer's or cashier's good U1. t::;, .... - - - 2 - faith check payable to the order of the County of Chesterfield, Virginia, in the amount of $252,250. The names of the bidders submitting each such proposal, the purchase price for the Bonds specified in each such proposal and the true interest cost to the County resulting from each such proposal are as follows: Name of Bidder Purchase Price Specified True Interest Cost After due consideration of all such proposals, this Board finds that (a) (the "Purchaser") is a responsible bidder, (b) of the proposals received, the proposal of the Purchaser (the "Proposal") is the proposal to purchase the Bonds at the lowest true interest cost to the County, determined by doubling the semiannual interest rate (compounded semiannually) necessary to discount the debt service payments from the payment dates to the date of the Bonds (February 1, 1990) and to the price bid, excluding interest accrued to the date of delivery, and (c) the Proposal is the best proposal received, is in accordance with the provisions of the Detailed Notice of Sale, and should be accepted. SECTION 2. Acceptance of Proposal. The Proposal, being a proposal to purchase the Bonds at the price of Dollars ($ ), plus accrued interest from the date of the Bonds to the date of delivery thereof by the County and payment therefor by the Purchaser, with the Bonds to bear interest at the rates per annum specified in section 4 hereof, is hereby accepted and the Bonds are hereby awarded to the Purchaser. SECTION 3. Good Faith Checks. The good faith checks of the unsuccessful bidders shall be returned forthwith. The good faith check of the Purchaser will be deposited by the County and the proceeds thereof credited against the purchase price due for the Bonds upon their delivery or retained as and for )1 f - - 3 - liquidated damages in the case the Purchaser fails to accept delivery of and pay for the Bonds in accordance with the Proposal. SECTION 4. Approval of the Details of the Bonds. The details of the Bonds set forth in the Detailed Notice of Sale are hereby ratified, approved and confirmed. In accordance with the provisions of the Authorizing Resolutions, the Detailed Notice of Sale and the Proposal, the Bonds shall be designated and known as "Public Improvement Bonds, Series of 1990A". The Bonds shall be dated February 1, 1990; shall be numbered from No. R-1 upwards in order of issuance; shall be issued in fully registered form in the denomination of $5,000 each or any integral multiple thereof; and shall mature serially on January 15 in each of the years and in the amounts set forth below, with the Bonds maturing in each of the years specified below bearing interest payable on July 15, 1990 and semiannually on each January 15 and July 15 thereafter at the rate per annum set forth opposite such year, as follows: Principal Interest Principal Interest Year Amount Rate Year Amount Rate 1991 $1,265,000 % 2001 $1,265,000 9.:- 0 1992 1,265,000 2002 1,265,000 1993 1,265,000 2003 1,265,000 1994 1,265,000 2004 1,265,000 1995 1,265,000 2005 1,265,000 1996 1,265,000 2006 1,265,000 1997 1,265,000 2007 1,265,000 1998 1,265,000 2008 1,265,000 1999 1,265,000 2009 1,265,000 2000 1,265,000 2010 1,190,000 The Bonds shall be issued only in fully registered form without coupons. One Bond representing each maturity will be issued to and registered in the name of Cede & Co., as nominee of The Depository Trust Company, New York, New York ("DTC"), as registered owner of the Bonds and each such Bond shall be immobilized in the custody of DTC. DTC will act as securities depository for the Bonds. Individual purchases will be made in book-entry form only, in the principal amount of $5,000 or any integral multiple thereof. Purchasers will not receive physical delivery of certificates representing their interest in the Bonds purchased. Principal, premium, if any, and interest payments on the Bonds will be made by the County by wire transfer to DTC or its nominee, Cede & Co., as registered owner of the Bonds, which will in turn remit such payments to the DTC participants for subsequent disbursal to the beneficial owners of the Bonds. Transfer of principal, premium, if any, and interest payments to DTC participants will be the responsibility of DTC. Transfers of such payments to beneficial owners of the Bonds by DTC partici- pants will be the responsibility of such participants and other (,li" - 4 - nominees of such beneficial owners. Transfers of ownership interests in the Bonds will be accomplished by book entries made by DTC and, in turn, by the DTC participants who act on behalf of the indirect participants of DTC and the beneficial owners of the Bonds. The County will not be responsible or liable for sending transaction statements or for maintaining, supervising or reviewing records maintained by DTC, its participants or persons acting through such participants or for transmitting payments to, communicating with, notifying, or otherwise dealing with any beneficial owner of the Bonds. So long as the Bonds are in book- entry only form, the County Treasurer will serve as Registrar and Paying Agent for the Bonds. The County reserves the right to designate a successor Registrar and Paying Agent for the Bonds if the Bonds at any time cease to be in book-entry only form. The Bonds maturing on and before January 15, 2000 shall not be subject to redemption prior to their stated maturities. The Bonds maturing on and after January 15, 2001 (or portions thereof in installments of $5,000) shall be subject to redemption at the option of the County prior to their stated maturities on or after January 15, 2000, in whole at any time or in part on any interest payment date, in such order as may be determined by the County (except that if at any time less than all of the Bonds of a given maturity are called for redemption, the particular Bond or portions thereof shall be selected by lot), upon payment of the following redemption prices (expressed as a percentage of principal amount of Bonds to be redeemed), together with the interest accrued on the principal amount to be redeemed to the date fixed for the redemption thereof: Redemption Dates Redemption Prices January 15, 2000 to January 14, 2001 102% January 15, 2001 to January 14, 2002 101 January 15, 2002 and thereafter 100 If any Bond (or any portion of the principal amount thereof in installments of $5,000) shall be called for redemption, notice of the redemption thereof, specifying the date, number and maturity of such Bond, the date and place or places fixed for its redemption, the premium, if any, payable upon such redemption, and if less than the entire principal amount of such Bond is to be redeemed, that such Bond must be surrendered in exchange for the principal amount thereof to be redeemed and a new Bond or Bonds issued equalling in principal amount that portion of the principal amount thereof not to be redeemed, shall be mailed not less than thirty (30) days prior to the date fixed for redemption by first class mail, postage prepaid, to the registered owner of such Bond at his address as it appears on the books of registry kept by the Registrar for the "1 ' ~ 0 , u - - 5 - Bonds. The Registrar shall not be required to exchange or transfer any Bond later than the close of business on the forty- fifth (45th) day preceding the date fixed for redemption of such Bond or any portion thereof. If notice of the redemption of any Bond shall have been given as aforesaid, and payment of the principal amount of such Bond (or the portion of the principal amount thereof to be redeemed) and of the accrued interest and premium, if any, payable upon such redemption shall have been duly made or provided for, interest on such Bond shall cease to accrue from and after the date so specified for redemption thereof. So long as the Bonds are in book-entry only form, any notice of redemption will be given only to DTC or its nominee. The County shall not be responsible for providing any beneficial owner of the Bonds with notice of redemption. SECTION 5. Execution and Deliverv of the Bonds. The Chairman and Clerk of this Board, the County Administrator, the County Treasurer and other appropriate officers, employees and agents of the County are authorized and directed to take all such action and to execute such instruments as shall be deemed by them to be necessary or appropriate to effect the printing, execution and issuance of the Bonds and the delivery of the Bonds to the Purchaser in accordance with the terms of the Proposal, the Detailed Notice of Sale, and this resolution, upon receipt of the purchase price therefor as set forth in Section 2 hereof, and for the proper application and use of the proceeds of such sale. SECTION 6. Preliminary Official Statement: Official Statement: Certification Concerninq Official statement. The Chairman of this Board and the County Administrator are hereby authorized and directed to execute and deliver to the Purchaser copies of an Official Statement of the County relating to the Bonds, in substantially the form of the Preliminary Official Statement of the County relating to the Bonds, dated January 26, 1990 (the "Preliminary Official Statement"), after the same has been completed by the insertion of the interest rates to be borne by the Bonds and by making such other insertions, changes or corrections as the County Administrator, based on the advice of the County's financial advisors and legal counsel, deems necessary or appropriate; and this Board hereby authorizes such Official Statement and the information contained therein to be used by the Purchaser in connection with the sale of the Bonds. The County Administrator and the Director of Accounting are hereby authorized and directed to execute on behalf of the County and deliver to the Purchaser the certificate referred to in the Official Statement under the caption "Certificate Concerning Official Statement". SECTION 7. Ratification. The action of the County Administrator in causing the Summary Notice of Sale to be published as described in Section 1 hereof, and in causing the Detailed Notice of Sale, a Proposal for Purchase of Twenty-Two Million Two Hundred Twenty-Five Thousand Dollars ($25,225,000) General Obligation Public Improvement Bonds, Series of 1990A, and ¡)1 ~f .... - 6 - the Preliminary Official statement to be distributed, and the form and contents of the Summary Notice of Sale, the Detailed Notice of Sale such Proposal and the Preliminary Official Statement, and all actions and proceedings heretofore taken by this Board, the County Administrator and the other officers, employees, agents and attorneys of the County in connection with the issuance and sale of the Bonds, are hereby ratified and confirmed. SECTION 8. Filinq of This Resolution. The County Attorney is hereby authorized and directed to file a copy of his resolution, certified by the Clerk of this Board to be a true and correct copy hereof, with the Circuit Court of the County of Chesterfield. SECTION 9. Invalidity of Sections, Paraqraphs, Clauses or Provisions. If any section, paragraph, clause or provision of this resolution shall be held invalid or unenforceable for any reason, the invalidity or unenforceability of such section, paragraph, clause or provision shall not affect any of the remaining portions of this resolution. SECTION 10. Headinqs of Sections. The headings of the sections of this resolution shall be solely for convenience of reference and shall not affect the meaning, construction, interpretation or effect of such sections or of this resolution. SECTION 11. Effective Date. This resolution shall take effect upon its adoption. o~o MEETING DATE: SUBJECT: ~ ......... CHESTERFI ELD COUNTY BOARD OF SUPERVISORS AGENDA February 14, 1990 ITEM NUMBER: Preliminary Analysis for FY91 General Fund Revenues COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: See Attached. PREPARED BY~ ATTACHMENTS: YES ~x NO 0 SIGNATURE: :;tß' COJ¡¡TY ADM STRATOR 2.C. D2.1 - Prepared by Budg8t and Management February 7, 1990 ANALYSIS OF JUNE 30, 1989 FUND BALANCE ($ Million) Original Projection June 30, 1989 $ 15.5 Excess Revenues: Real Estate Personal Property All Other $ 0.6 1.2 ffiJ) 1.5 Amount turned in by Schools 0.5 Amount turned in by County Departments 1.0 Addition to reserves for Supplemental Retirement .4) Undesignated Fund Balance June 30, 1989 18.1 Addition to reserves for pay as you go CIP ( 1.5) Adjusted Fund Balance June 30, 1989 $ 16.6 Fund Balance as a percent of FY90 expenditures 7.7%' ~, ".,' ;;', " <.;. - Prepared by Budget and Management February 7, 1990 PROJECTED JUNE 30, 1990 FUND BALANCE ($ Million) Adjusted Fund Balance June 30, 1989 $ 16.6 Excess Revenues: Real Estate Personal Property All Other $ 1.9 1.0 ~) 2.4 Amount turned in by Schools 0.2 Amount turned in by County Departments 0.4 Addition to reserves for pay as you go CIP ( 1.5) Projected Undesignated Fund Balance June 30, 1990 $ 18.1 Fund Balance as a percent of FY91 expenditures 7.5% A&B:R005 1, &1 ,~, ";~Q) - Prepared by rludget & Management February 9, 1990 PRELIMINARY ESTIMATES OF INCREASES IN ASSESSMENTS FOR 01/01/90 New Construction Commercial/Industrial Total New Construction $110,000,000 (27% of New Construction) 304.527.300 (73% of New Construction) $ 414,527,300 (39% of total Increase) Residential/Agricultural Revaluations Commercial/Industrial Residential/Agricultural Total Revaluations 150,403,360 508.410.148 (23% of Revaluations) (77% of Revaluations) 658.813.508 (61% of Total Increase) Total Increase $1.073.340.808 Increase in Commercial/Industrial Increase in Residential/Agricultural Total Increase $ 260,403,360 812,937.448 $1.073.340.808 (24% of Total Increase) (76% of Total Increase) A&B:R009 Ü24 - J CoAa .- C3I en -.. c:a - ~ Ii' - - - . I '~~ - -- I~ J $" 1.01.01.0 - ii' w ,~ I.OCXICXI i" en - ---i ::::cJ OI.OCXI i . . '- =' :.~ t:::) rn .!!. - c-t- :::x::::- -. .. e:., r- - ~ :r::- rn ~ ~c..rJ C"C ---I - r CJ':) ::t:::=- ..... '" '" > ?g---l · . · lit 1.0 CXI - '" '" CXI \AI 111 ~rn 1.0 U"I \AI lit . · . · '" - --CXI 111 - ëff c:::z:::J - U"I 1.0 Q,. ï- 1.0 U"I _ ......... --< · . · < OU"lA I» q c: 1.000 -. C"Oc-:> NOO c: AI 111 - ..- :::x::::- c..o ----f o:::J rn M CfCJ:) - - ~ ....- c:::::> U"IN ::s c..o :::r::::: ..... N n ~-< .. ., ~ 111 ~ I» -. lit C""I = 111 - ..... '!i AI - 0 .. ,r,,:I'!-~ \.1 " '..:: Prepared by Budget & Management February 7, 1990 ESTIMATED SOURCES OF NEW FUNDS FY90 FY91 Budget Target Increase Taxes: Real Estate $ 87,690,700 $100,102,200 $12,411,500 Proration 3,000,000 3,800,000 800,000 Personal Property 31,198,200 35,771,000 4,572,800 Utility Tax 5,339,800 5,820,300 480,500 Local Sales Tax 16,668,800 18,975,000 2,306,200 Recordation Tax 1,700,000 3,285,000 1,585,000 All Other Taxes 17.862.500 20.600.100 2.737.600 Total Taxes $163,460,000 188,353,600 24,893,600 Permits and Fees 6,146,600 5,835,900 <310,700> Fines 796,600 1,016,400 219,800 Use of Money and Property 2,284,900 2,316,800 31,900 Service Charges 1,595,600 1,892,900 297,300 Miscellaneous 2,797,000 2,929,400 132,400 State 32,573,500 35,206,400 2,632,900 Federal 1,927,100 1,986,000 58,900 Other 3.493.100 1. 830.000 < 1.663.100> Total Revenue $215.074.400 $241. 367 .400 $26.293.000 B&A:R007 026 - Prepared by Budget & Management February 7, 1990 PROJECTED SIGNIFICANT USES OF NEW FY91 REVENUES SCHOOLS School operating increase $13.497,200 Subtotal Schools $ 13,497,200 EMPLOYEE BENEFITS Increases in hospitalization charges 629.700 Subtotal Employee Benefits $ 629,700 GENERAL COUNTY Increases in County Debt 293,400 Annual Capital Improvements 1,315,000 Salary Adjustment 2,467,700 Increase in VSRS and Other benefits 1,472,800 Addition to Fund Balance 0* County Operating and All Other Increases 3 ,951.100 Subtotal General County $ 9,500,000 PUBLIC SAFETY Police 12 Patrol Officers 3 Sergeants 2 Drug Investigators Enhancements to Highway Safety 1,000,000 73,000 Fire Breathing Apparatus ($200,000) Operating ($39,000) EMS ($600,000) Increase to Volunteer Fire Department ($11,000) 850,000 Sheriff Operating shortfalls (179,200) Jail Secretary (20,800) 200,000 Subtotal Public Safety $ 2,123,000 * Surplus revenue in the current year is anticipated to increase fund balance to the 7.5% of expenditures goal for FY9l so an addition to fund balance is not required. 1 of 4 ,,'~ 'J¡ ~, ,/'"" , MANAGEMENT SERVICES Accounting 1ST Assessments Buildings and Grounds Sanitation - Prepared by Budget & Management February 7, 1990 Fixed Asset System (68,700) Phase II-Payroll System ($190,000) Principal Accountant (38,000) Sr. Clerk Typist (20,600) Mainframe Lease Increase ($113,000) Existing GIS positions ($90,900) Software ($96,100) 16 CRT's ($9,600) 1 Principal Appraiser and Appraiser ($109,500) Principal Account Clerk ($27,900) Building Maintenance Subtotal Management Services Solid waste authority - RRPDC HUMAN SERVICES Libraries Social Services Health Part-time ($70,000) Increased book prices ($50,000) 2 Eligibility Workers ($52,200) Employment Services Wkr. ($32,100) 2 Clerical Aides ($37,300) Car ($9,200) 2 Personal Computers ($9,000) 1 Public Health Nurse/ Prevention ($40,800) 2 Public Health Nurses/ Clinics ($64,200) Support Staff ($35,600) Part-time Funding for weed control ($33,000) Operating Health Benefits, Med. Lab. Supplies, Training ($100,000) 2 of 4 $ 317,400 300,000 147,000 125,600 90,000 $ 980,000 120,000 139,800 273,600 Ü28 Parks and Recreation MH/MR - Prepared by Budget & Management February 7, 1990 New facility operations ($56,000) Replacement equipment ($41,600) Computer and equipment ($15,000) Eppington - Contingent on matching funds ($50,000) Shortfall in State funding ($111,200) Residential Supervisor ($36,000) Personnel Analyst ($36,000) MIS ($38,000) Quality Assurance Coordinator ($36,000) Subtotal Human Services COMMUNITY DEVELOPMENT Engineering Planning Economic Development GIS Coordinator ($53,200) Phase I automation ($22,000) PIMS (subject to feasibility study for terminals, printers ($40,000) Clerical for file system ($18,000) Ad campaign ($60,000) Car replacement ($13,000) Printer ($15,000) Rent increase ($2,000) MEDC donation ($19,000) Subtotal Community Development OTHER GOVERNMENT Budget and Management Human Resource Management Subtotal Other Cash Proffer Analyst ($42,400) - Offset by revenue Revenue Analyst ($42,400) Part-time 2 Personnel Analysts ($68,800) Intern Program ($25,000) 2 Personal Computers ($9,000) Operating ($10,000) Minority Recruitment ($18,000) 3 of 4 162,600 $ 257.200 75,200 58,000 109.000 100,000 130. 800 $ 953,200 $ 242,200 $ 230,800 .)29 Total Uses of New Revenues Reductions in Reserves Total Uses of New Revenues Total New Revenue A&B:R008 4 of 4 Prepared by Budget & Management February 7, 1990 $ 28,156,100 ( 1.863.100) 26.293.000 $ 26.293.000 (~ "" {', \y tþ c' - - CHESTERFI ELD COUNTY BOARD OF SUPERVISORS AGENDA MEETING DATE: February 14, 1990 REVI SED 2.E. ITEM NUMBER; SUBJECT: Work Session on Capital Improvements Program COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Revised infor~ation is attached for the work session. PREPARED BY: ATTACHMENTS: YES ~ NO 0 SIGNATURE: ~ COUNTY ADMINISTRATOR - - BOARD OF SUPERVISORS CHESTERFIELD COUNTY P.O. BOX 40 CHESTERFIELD, VIRGINIA 23832 (804) 748-1211 C. F. CURRIN, JR., CHAIRMAN BERMUDA DISTRICT MAURICE B. SULLIVAN, VICE CHAIRMAN MIDLOTHIAN DISTRICT COUNTY ADMINISTRATOR LANE B. RAMSEY G. H. APPLEGATE CLOVER HILL DISTRICT HARRY G. DANIEL DALE DISTRICT JESSE J. MAYES MATOACA DISTRICT MEMORANDUM TO: Honorable Members, Board of Supervisors FROM: Lane B. Ramsey, County Administrator DATE: February 13, 1990 SUBJECT: Changes in the FY 1991-1995 C.I.P. The Budget and Audit Committee of the Board met for a work session on February 8th to review the County debt affordability and FY 1991-1995 Capital Improvements Program. Since that meeting several changes have been made to the documents presented to the Board for its February 14, 1990 work session. These changes, which have been reviewed with Mr. Sullivan and Colonel Mayes, include: · The School Board portion of the CIP has been adj usted to more accurately reflect the School Board's CIP submission. Two elementary schools, (Kingsland Road and Highlands), that were included by the County to correspond to the 8 cash proffer districts, have been deleted and instead a figure of $5 million has been included in 1995 to cover those two schools and provide an anticipated cash proffer amount. · The cash proffer section of the summary page has been reduced from $105,250,000 to $9,950,000. Formerly the difference between School Board requests and the availability of funds had been reflected in that cash proffer number. Now only $5,000,000 is included as anticipated cash proffer funds for schools along with $1 million each for Parks, Libraries, Fire, roads, and $950,000 for the only cash proffer project received so far, namely Happy Hill Road. · The format of the CIP packet has been changed to include information on funding sources for each project. The attached material replaces the same numbered pages in your previous work session packet. LBRlslm ~ /. ( - r- - CAPITAL IMPROVEMENTS PROGRAM (c. I. P.) SUMMARY FY1991 - FY 1995 February 9, 1990 Revised A summary of projects recommended by the County C. I. P. Review Committee and the School Board in accordance with the County's budget and debt management policies. 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PO 000 ~O 000 0000000 i-' .... ..- .....\0 .........-Þ-.... lJIC\NO'I .. \II \It \II .. \II .... \It . 0'1 lJI 0\ I-' 0 -...J lJI 0'1 lJI 0 0\ "'I~ OWI-'-...JOlJlOO\O\ONN O-...J\O-Þ-ONOOl/1I-'CO-...J w......................::ÞÞ 000\000000000t-4 000000000000 000000000000 .33 -- ,- C. I. P. Functional Area Summary Functional Area: LIBRARIES Funding Project Source* FY 91 92 93 94 95 Total Chester Branch If- (New Building) G.O. 0 2,247,000 0 0 0 2,247,000 LaPrade Expansion G.O. 0 0 917,000 0 0 917 ,000 Hopkins Road Branch G.O· 0 0 0 1,463,000 0 1,463,000 Library Planning C.P.lG.O. and Design 0 0 0 0 2,000,000 2,000,000 TOTAL 0 2.247.000 917.000 1.463.000 2.000.000 6.627.000 *G.O - General Obligation Bonds C.P. - Cash Proffer 2 31 - C. I. P. Functional Area Summary Functional Area: PARKS AND RECREATION Funding* Project Source FY 91 92 93 94 95 Total - Park Land Improve- ~ ments/New Schools G.O. 0 140,000 140,000 140,000 140,000 560,000 Park Improvements G.O 0 137,000 260,000 1,099,000 0 1,496,000 Midlothian Area Park G.O 0 0 ° 1,000,000 0 1,000,000 Huguenot Park, Phase IV G.O. 0 117,000 0 0 0 117,000 Lake Chesdin Rec. Area G.O. 0 0 0 0 4,043,000 4,043,000 Henricus Park Access G.O. 0 0 750,000 0 0 750,000 Ironbridge Park New Services G.O. 0 ° 1,179,000 975,000 ° 2,154,000 Eppington G.O. 0 296,000 0 0 122,000 418,000 Rockwood Park G.F. 90,000 0 0 ° 0 90,000 Parks & Recreation Planning and Design C.P.lG.O. 0 0 0 0 2,000,000 2,000,000 TOTAL 90,000 690,000 2,329,000 3,214,000 6,305,000 12,628,000 *G.O. - General Obligation Bonds G.F. - General Funds C.P. - Cash Proffer 3 3~ .-. - C.LP. Functional Area SUDlDary Functional Area: PUBLIC SAFETY Funding Project Source* FY 91 92 93 94 95 Total -- Police Department .- Addition to Animal Control Shelter G.O. 0 303,000 0 ° 0 303,000 Communications Towers G.F. 0 518,000 ° 600,000 0 1,118,000 North End Precinct G.O. 0 ° ° ° 1,529,000 1,529,000 Total 0 821,000 0 600,000 1,529,000 2,950,000 Fire Department Clover Hill Bay G.F. 0 300,000 ° ° 0 300,000 Ettrick/Matoaca Fire Station G.O. 0 ° 2,402,000 ° 0 2,402,000 Reams Road Station G.O. ° 0 0 2,781,000 0 2,781,000 Centralia Fire Station G.O. 0 0 2,552,000 ° ° 2,552,000 South Chester Station G.O. ° ° ° 1,349,000 1,557,000 2,906,000 Winterpock Station G.O. 0 ° ° ° 200,000 200,000 Fire Department Planning & Design C.P./G.O. ° ° ° ° 2,000,000 2,000,000 Total 0 300,000 4,954,000 4,130,000 3,757,000 13,141,000 TOTAL POLICE AND FIRE 0 1,121,000 4,954,000 4,730,000 5,286,000 16,091,000 *G.O - General Obligation Bonds G.F. - General Fund C.P. - Cash Proffer 4 ~ - - C. I . P. Functional Area SUlllllary Funct ional Area: SBERD'Y' S DBPAR'l'MENT Funding Project Source· FY 91 92 93 94 New Jail G.O. tr" 0 995,000 ° 4,600,000 TOTAL 0 995,000 0 4,600,000 *G.O - General Obligation Bonds 5 95 Total o 5,595,000 o 5,595,000 31 - C.I.P. Functional Area SUDIIJary Functional Area: HUMAN SERVICES Funding Project Source* FY 91 92 93 94 95 Total Juvenile Group "... Home G.F./State 600,000 0 0 0 0 600,000 TOTAL 600,000 0 0 0 0 600,000 *G.F. - General Fund State - State Reimbursement 6 3~' C.I.P. Functional Area SUIIID8.ry Functional Area: NURSING Ham Funding Project Source* :ry 91 92 93 New Facility R.B. II- 0 0 0 TOTAL 0 0 0 *R.B. - Revenue Bonds 7 - 94 95 Total ° 1,500,000 1,500,000 o 1,500,000 1,500,000 31 - C . I. P. Functional Area SUlllDary FÜnctional Area: ROADS Department: Transportation Funding Project Source* FY~ 92 93 94 95 Total Revenue Sharing Projects** G.F. 500,000 500,000 500,000 500,000 500,000 2,500,000 Recreational/ Industrial Access Roads G.F. 300,000 222,000 315,000 400,000 265,000 1,502,000 Powhite Ext. and Route 288 Design and Right of Way G.F. 0 300,000 300,000 500,000 500,000 1,600,000 North-South and East-West Limited Access Design and Right of way G.F. 0 500,000 300,000 500,000 500,000 1,800,000 Whitepine Road Extension D.C. 750,000 1,000,000 0 0 0 1,750,000 Woolridge Road G.F. 0 200,000 200,000 600,000 0 1,000,000 Belmont Road G.F. 50,000 500,000 0 0 0 550,000 Sidewalks County-wide G.F. 0 0 200,000 200,000 200,000 600,000 Happy Hill Road C.P. 0 0 0 950,000 0 950,000 Route 288 North Coalfield Rd. G.F. 500,000 0 0 0 0 500,000 Road Planning and Design C.P./G.O. 0 0 0 0 2,000,000 2,000,000 TOTAL 2,100,000 3.222.000 1.815.000 3.650.000 3.965.000 14.752.000 *G.F. - General Fund D.C. - Developer Contribution C.P. - Cash Proffer **Revenue sharing Projects include: Baileys Bridge Road, Hopkins Road, Centre Street, Genito Road, and Forest Hill Avenue. 8 ¥ -- Functional Area: DRAINAGE - C. I. P. Junctional Area SUDIIIary Department: Environmental Engineering Project Funding Source* ,,- n Storm Water Management S. Providence! G.F. Elkhardt Drainage Holly Hills Drainage Hylton Park Drainage Jimmy Winters Creek, Phase I TOTAL *G.F. - General Fund 91 92 93 94 95 200,000 200,000 200,000 200,000 200,000 Total 1,000,000 200,000 200,000 200,000 200,000 200,000 1,000,000 9 lfl ,-, - C.l.P. Functional Area Summary Functional Area: AIRPORT Funding Project Source* FY 91 92 93 94 95 Total Corporate ø- Aircraft Hangar R.B. 0 276,000 0 0 0 276,000 T-Hangars R.B. 140,000 574,000 0 0 0 714,000 Maintenance Building R.B. 184,000 0 0 0 0 184,000 TOTAL 324,000 850,000 0 0 0 1,174,000 *R.B. - Revenue Bonds 10 ~;;z .- C. I. P. Functional Area SUllDary Functional Area: PLANNING Department: Planning Funding Project Source* _ FY 91 92 93 94 95 Total - Midlothian Village Streetscape S.A. 165,000 75,000 60,000 30,000 ° 330,000 Chester Streetscape S.A. 83,800 107,000 79,400 19,400 0 289,600 TOTAL 248,800 182,000 139,400 49,400 0 619,600 'leS.A. - Special Assessment District 11 l\-3 - C.I.P. Functional Area Sumaary FUnctional Area: GENERAL SERVICES Department: General Services Funding Project Source* FY~ 92 93 94 95 Total County Complex Road Design G.F. 50,000 50,000 0 0 0 100,000 Krause Road West Reconstuction G.O. 0 750,000 0 0 0 750,000 Southern Courts Entrance G.O. 0 0 0 1,000,000 0 1,000,000 Chesterfield Blvd. G.O. 0 0 0 1,100,000 0 1,100,000 Warehouse, Utility Build- ing and Grandstand Demolition R.B. 0 150,000 0 0 0 150,000 Retention Basin Engineering G.F. 0 0 150,000 0 0 150,000 Parking lot removal G.F. 0 125,000 0 0 0 125,000 County Complex Landscaping G.F. 25,000 25,000 25,000 25,000 25,000 125,000 Bldgs. & Grounds Warehouse G.F. 350,000 0 300,000 0 300,000 950,000 Leaf Composting G.F. 200,000 0 0 0 0 200,000 Chester Landfill Closure G.F. 0 60,000 60,000 60,000 60,000 240,000 Ft. Darling Land- fill Closure G.O. 0 880,000 0 0 0 880,000 Bon Air Landfill Closure G.O. 0 0 0 193,000 807,000 1,000,000 Northern Area Landfill Redesign/Const. G.F. 175,000 0 0 0 0 175,000 Northern Area Landf ill Land Acquisition G.F. 275,000 0 950,000 265,000 0 1,490,000 Northern Area Landfill Future Cell Const. G.O. 0 0 0 0 1,102,000 1,102,000 TOTAL 1,075,000 2,040,000 1,485,000 2,643,000 2,294,000 9,537,000 *G.F. - General Fund G.O. - General Obligation R.B. - Revenue Bonds 12 4-r - C. I. P. F1mctional Area SU1IID8.ry Functional Area: INFORMATION SYSTEMS TECBNOLOGY Funding Project Source* FY 91 92 93 94 95 IST Building II- Expansion G.F. 0 0 0 150,000 1,450,000 TOTAL 0 0 0 150,000 1,450,000 *G.F. - General Fund 13 Total 1,600,000 1,600,000 ~5 - SCHOOlS C.I.P. Projects by Fiscal Year The following list of projects constitutes an assessment of needs by the School Board. Project P'Y 91 92 93 94 95 Total Elementary Schools Genito/360 West - Area 0 0 0 7,000,000 0 7,000,000 Iron Bridgel Rt. 10 Area 0 0 0 7,000,000 0 7,000,000 Southern Rt. 101 Eastern Rt. 1 Area 0 ° 0 7,000,000 0 7,000,000 CenterPoint Area 0 0 0 0 7,000,000 7,000,000 Rt. 60/Courthouse Road Area School 0 0 0 0 7,000,000 7,000,000 Central (Belmont Area) 0 0 0 0 7,000,000 7,000,000 Elementary School Program Equity Improve- ments at 9 Schools 0 0 0 18,000,000 0 18,000,000 Sub-Total 0 0 0 39,000,000 35,000,000 74,000,000 Middle Schools Central/Rt. 10 Area 0 0 ° 15,400,000 ° 15,400,000 Genito/Otterdale Area 0 0 ° 0 15,400,000 15,400,000 Sub-Total 0 0 0 15,400,000 15,400,000 30,800,000 Hi~h Schools South/Central Chesterfield 0 0 0 24,400,000 0 24,400,000 Otterdale Area 0 0 ° 0 25,400,000 25,400,000 Sub-Total 0 0 0 24,400,000 25,400,000 49,800,000 Other Needs Field House, Stadium, and Site Improve- ments at numerous Schools 0 0 ° 9,000,000 0 9,000,000 Supervision, Furniture, and Maintenance 0 ° 0 2,500,000 2,500,000 5,000,000 Sub-Total 0 0 0 11,500,000 2,500,000 14,000,000 TOTAL 0 0 0 90,300,000 64.300.000 154,600.000 14 lib - SCHOOLS C.I.P. Projects by Fiscal Year (Continued) Planning & Design for Future School Projects - including 2 Elementary Schools (Highlands & Kingsland Road) 0 0 0 0 5.000.000 5.000,000 TOTAL 0 0 0 90,300,000 69,300,000 159,600,000 SOURCES OF FUNDS Debt and Pay Go Funds Available 0 0 0 90,300.000 33,500,000 68.300,000 Cash Proffers 0 0 0 0 5,000,000 5.000,000 Total Funds Available 0 0 0 34,800,000 38,500,000 73,300.000 NET SBORTFAIJ.. 0 0 0 (55,500,000) (30,100,000) (86,300,000) 15 lt1 - PROJECTS lŒQUIRING llUR'J:1:I..ISK STUDY Beach Road Library Robious Road Library Bon Air Soccer Complex Bensley Park Land AcquisiDion Gregory's Pond Jefferson Davis Highway Satellite Complex Human Services Nursing Home Building Route 288 East of 1-95 Public Safety Helicopter Commonwealth Attorney's Office Addition! Juvenile and Domestic Relations Court Building Rockwood Park Community Center Johnsons Creek Drainage PROJECTS ELIKIHATED FRœ C. I. P. CORSIDERATIœ James River Park Five Forks Fire Station Route 288 Reserve Railroad Right of Way Arterial Preliminary Engineering Roads General Road Construction Rural Additions Bus Service Bike Paths Streetscaping Memorial Wall 16 4<6 - DEBT AFFORDABILITY DEBT CAPACITY ($000) FY91 FY92 FY93 FY94 FY95 TOTAL Debt Capacity 53,875 50,865 26,000 47,000 45,000 222,740 - Less 1988 Bond Referendum: Schools <39,720><45,000> <17,800> 0 0<102,520> County <14,155> 0 0 0 o <14,155> Capacity for New Debt 0 5,865 8,200 47 ,000 45,000 106,065 DEBT RATIOS Target Ceiling FY91 FY92 FY93 FY94 FY95 Debt Capacity ($000) 53,876 50,865 26,000 47,000 45,000 Debt Service/ Expenditures 10% 11% 10.52 10.84 10.9 10% 9.88 Debt/Capita($)· 1200 1500 1266 1362 1322 1389 1430 Debt/ Assessed Value 3% 3.5% 2.42 2.45 2.27 2.23 2.17 · Adjusted for inflation, using a conservative 3% accelerator, the yearly values are as follows: FY89 FY90 FY91 FY92 FY93 FY94 FY95 Target 1200 1240 1270 1310 1350 1390 1430 Ceiling 1500 1550 1590 1640 1690 1740 1790 4r - - AVAILABLE FUNDS ($000) FY91 FY92 FY93 FY94 FY95 TOTAL 30.000 163.820 8.500- 12.000 38.500 175.820 Schools: Debt Pay Go Total Ilg~Z2.ø.II o 39. ~O J""""'''' ""'''''1 ¡ø¡_r o 45.000 1~~I)!lJI.öö.f:1 ',·..·..,·,..·,,·,,'t)·.. 17.800 31.300 3.500 34.800 <'88 Referendum Projects> 1~::::::I!!:!~!:~i:::II¡!~lgJ::::II~!~~j:::¡1 o o I¡::~~~~øøl .............................. .... .. .... Total above '88 Referendum Project 0 0 0 34.800 38.500 73.300 Pay Go % of Total 0 0 0 10 22 General County: r'.,..".,",...,""""""""""'''''''''1 Debt ¡¡~¡~Iila~$.iI¡¡ 5.865 8.200 15.700 15.000 58.920 Pay Go 3.015 3.500 3.500 4.950* 8.000* 22.965 Total 17.171 9.365 11.700 20.650 23.000 81.885 <'88 Referendum Projects> ,::::::I!~~¡!,I:I:::::::I 0 0 0 0 "·"'11"T "'Tl1ITi" "1 - ::í!:~~:~:~!1 Total above '88 Referendum Project 3.015 9.365 11.700 20.650 23.000 67.730 Pay Go % of Total 18 37 30 24 35 * Includes $950 thousand and $9 million in FY94 and FY95 respectively from Cash Proffer Revenue. These funds wiD be allocated to projects depending on the rate of growth and when the funds are received. ~(Q ~Ih..o. .- ) CHESTERFI ELD COUNTY BOARD OF SUPERVISORS AGENDA MEETING DATE: February 14, 1990 ITEM NUMBER: 2.E. SUBJECT: Board Work Session on the FY91-95 Capital Improvements Program (CIP) COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The County Charter requires that the County adopt a five-year Capital Improvements Program (CIP) budget by May 1 of each year. To that end, a work session has been scheduled for February 14, 1990 to review an initial recommendation of projects to be included in the FY91-95 CIP. A preliminary cash proffer section of the CIP will be included for Board consideration. The Board is scheduled to adopt the CIP along with the budget on April 11, 1990. RECOMMENDATION: Staff recommends preliminary recommendations of CIP funding. Board review and available tha t the requests ATTACHMENTS: YES 0 NO g ¡fiE_ED BY;~ß. - 4I~ R1chard F. ale Deputy County Administrator SIGNATURE: ~ ADMINISTRATOR 031 - - CAPITAL IMPROVFHENTS PROGRAM (C. I. P.) SUMMARY FY1991 - FY 1995 February 9, 1990 Revised A sunnnary of projects reconunended by the County C. 1. P. 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NWOIoJ;! 00001< 0\ U1 0 .... ... ... ... \Ø 000\0 OOOVl 00000 .þ-N V1 10 O.þo .. .. 00 000 00 000 0000000 NIOU1 00'10 0U10 I-' I-' I-' 1-'10 I-'I-'.þol-' U101NOI ...... ........... ............ 0\ U1 0\ I-' 0 -..J U1 0\ U1 0 0\ O\I~ OWI-'-..J0U1001OIONN O-..JIO.þ-ONOOU1I-'OO-..J ... ... \ J ... ... .. ... "" .. '\01 ... .. ~ 000'l000000000/:", 000000000000 000000000000 ~ /j3 <:'J " 0 - .- c. 1. P. Functional Area Summary Functional Area: LIBRARIES Project FY 91 92 93 94 95 Total . r:~o 'iI Chester Branch (New Building) 0 2,247,000 0 0 0 2,247,000 LaPrade Expansion ~'? :.J 0 0 917,000 0 0 917 , 000 Hopkins Road Branch (7t 0 0 0 1,463,000 0 1,463,000 Library Planning and Design* 0 0 0 0 2,000,000 2,000,000 TOTAL 0 2,247,000 917,000 1,463,000 2,000,000 6,627,000 *To be funded by cash proffers. 2 034 - - C.loP. Functional Area Summary Functional Area: PARKS AND RECREATION Project FY 91 92 93 94 95 Total Park Land Improve- ments/New Schools 0 140,000 140,000 140,000 140,000 560,000 Park Improvements 0 137,000 260,000 1,099,000 0 1,496,000 Midlothian Area Park 0 0 0 1,000,000 0 1,000,000 Huguenot Park, Phase IV 0 117,000 0 0 0 117,000 Lake Chesdin Rec. Area 0 0 0 0 4,043,000 4,043,000 Henricus Park Access 0 0 750,000 0 0 750,000 Ironbrìdge Park New Services 0 0 1,179,000 975,000 0 2,154,000 Eppington 0 296,000 0 0 122,000 418,000 Rockwood Park {\ F 90,000 0 0 0 0 90,000 ~..., Parks & Recreation Planning andf Design* e, 0 0 0 0 2,000,000 2,000,000 TOTAL 90,000 690,000 2,329,000 3,214,000 6,305,000 12,628,000 *To be funded by cash proffers. 3 !)35 - C.LP. Functional Area S1.DIIDary Functional Area: PUBLIC SAFETY Project FY 91 92 93 94 95 Total Police Department Addition to Animal Control Gð Shelter 0 303,000 0 0 0 303,000 Conununications tf Towers 0 518,000 0 600,000 0 1,118,000 North End GO Precinct 0 0 0 0 1,529,000 1,529,000 Total 0 821,000 0 600,000 1,529,000 2,950,000 Fire Department (jP: Clover Hill Bay 0 300,000 0 0 0 300,000 Ettrick/Matoaca GD Fire Station 0 0 2,412,... 0 0 2,402,000 Reams Road ~Ù Station 0 0 . 2,781,'" 0 2,781,000 Centralia Fire bO Station 0 0 2,552,000 0 0 2,552,000 South Chester bO Station 0 0 0 1,349,000 1,557,000 2,906,000 Winterpock G V Station 0 0 0 0 200,000 200,000 Fire Department Planning & Design* 0 0 0 0 2,000,000 2,000,000 Total 0 300,000 4,954,000 4,130,000 3,757,000 13,141,000 TOTAL POLICE AND FIRE 0 1,121,000 4,954,000 4,730,000 5,286,000 16,091,000 *To be funded by cash proffers. 4 ·:;1,3 L~ - .-. C. I. P. Functional Area Summary Functional Area: SHERIFF'S DEPARTMENT Project FY 91 New Jail &0 0 TOTAL 0 92 93 94 95 Total 0 5,595,000 0 5,595,000 995,000 o 4,600,000 995,000 o 4,600,000 5 o ~ "~I ~.f " - C.I.P. Functional Area Summary Functional Area: BtJMAN SERVICES Project FY 91 92 93 94 95 Total Juvenile GrouPA ~ Horne b 600,000 0 0 0 0 600,000 TOTAL 600.000 0 0 0 0 600.000 6 ...' U~O Uv - c. loP. Functional Area SUJIIII8.ry Functional Area: NURSING Ham Project yy 91 92 93 94 95 Total New Facility ~W/6o 0 0 0 0 1,500,000 1,500,000 TOTAL 0 0 0 0 1.500.000 1.500.000 7 (}39 Functional Area: ROADS Department: Transportation Project FY 91 Revenue Sharing (I _ h Projects* C7t 500,000 Recreational/ Industrial (- Access Roads~ r 300,000 Powhite Ext. and Route 288 Design and ~ f Right of Way 0 North-South and East-West Limited Access Design and Right f t of way LJ o Whitepine Road Extension ~'- Woolridge Road & Ò Belmont Road G f 750,000 o 50,000 Sidewalks "-ff/ County-wide 17 Happy Hill Road f1 Route 288 North (t.-f Coalfield Rd.**~ 500,000 o o Road Planning and Design** o TOTAL 2.100.000 - - C. 1. P. Functional Area SUIIIID8ry 92 500,000 222,000 300,000 500,000 1,000,000 200,000 500,000 93 500,000 315,000 300,000 300,000 o 200,000 o o 200,000 o o 94 500,000 400,000 500,000 500,000 600,000 200,000 950,000 95 500,000 265,000 500,000 500,000 o o o o o Total 2,500,000 1,502,000 1,600,000 1,800,000 1,750,000 1,000,000 550,000 600,000 950,000 500,000 2,000,000 14,752,000 *Revenue sharing Projects include: Baileys Bridge Road, Hopkins Road, Centre Street, Genito Road, and Forest Hill Avenue. **To be funded by cash proffers. o o o 0 3.222.000 1,815.000 8 200,000 o o o 3.650.000 3.965.000 o 2,000,000 " :t r <. ~- - C.I.P. Functional Area Summary Functional Area: DRAINAGE Department: Environmental Engineering Project FY 91 92 93 94 95 Total Storm Water G~ Management 200,000 200,000 200,000 200,000 200,000 1,000,000 S. Providence! Elkhardt Drainage Holly Hills Drainage Hylton Park Drainage Jimmy Winters Creek, Phase I TOTAL 200.000 200.000 200.000 200.000 200.000 1.000,000 9 íì41 - - C.I.P. FWlctional Area SUlllDary , Functional Area: AIRPORT Proiect FY 91 92 93 94 95 Total Corporate ~;. Aircraft Hangar 0 276,000 0 0 0 276,000 T-Hangars 140,000 574,000 0 0 0 714,000 Maintenance Building 184,000 0 0 0 0 184,000 TOTAL 324.000 850.000 0 0 0 1.174.000 10 {)4;} .- - C.LP. Functional Area S\DIID8.ry Functional Area: PLANNING Department: Planning Project FY 91 92 93 94 95 Total Midlothian Village Streetscape 165,000 75,000 60,000 30,000 0 330,000 Chester Streetscape 83,800 107,000 79,400 19,400 0 289,600 TOTAL 248,800 182,000 139,400 49,400 0 619,600 *To be funded by a Special Assessment District. 11 (j -I ,) ',; - C.I.P. Functional Area SUDID8.ry , Functional Area: GENERAL SERVICES Department: General Services Project FY 91 92 93 94 95 Total County Complex 6Þ Road Design 50,000 50,000 0 0 0 100,000 Krause Road West GO Reconstuction 0 750,000 0 0 0 750,000 Southern Courts ,~ Entrance 00 0 0 0 1,000,000 0 1,000,000 Chesterfield Blvd. b () 0 0 0 1,100,000 0 1,100,000 Warehouse, Utility Build- ing and Grandstand ~ Demolition ufrt ~' 0 150,000 0 0 0 150,000 Retention Basin ~ Engineering (J 0 0 150,000 0 0 150,000 Parking lot (~ { removal 0 125,000 0 0 0 125,000 County Complex (Jr Landscaping 25,000 25,000 25,000 25,000 25,000 125,000 Bldgs. & Grou~s~ 350,000 0 300,000 0 300,000 950,000 Warehouse V 1- Leaf Composting GÞ 200,000 0 0 0 0 200,000 Chester Landfill t;A Closure 0 60,000 60,000 60,000 60,000 240,000 Ft. Darling Land- C;([) f ill Closure 0 880,000 0 0 0 880,000 Bon Air Landfill Go Closure 0 0 0 193,000 807,000 1,000,000 Northern Area Landf ill ~t: 175,000 Redesign/Const. 0 0 0 0 175,000 Northern Area Landf ill Land ~ Þ 275,000 0 950,000 265,000 0 1,490,000 Acquisition Northern Area Landfill Future ~ð Cell Const. 0 0 0 0 1,102,000 1,102,000 TOTAL 1.075.... 2.041,'11 1.485.000 2,,643.000 2.294.000 9.537.000 12 # - - C.I.P. Functional Area Summary Functional Area: INFORMATION SYSTEMS TECBNOLOGY Project FY 91 92 93 94 95 Total 1ST Building (;,f- Expansion . 0 0 150,000 1,450,000 1,600,000 TOTAL 0 0 0 150,000 1,450,000 1,600,000 13 04'5 - - SCHOOLS c. 1. P . Projects by Fiscal Year The following list of projects constitutes an assessment of needs by tb School Board. Project :FY 91 92 93 94 95 Total Elementary Schools Genito/360 West Area ° ° ° 7,000,000 0 7,000,000 Iron Bridge/ Rt. 10 Area 0 ° ° 7,000,000 0 7,000,000 Southern Rt. 10/ Eastern Rt. 1 Area ° 0 ° 7,000,000 0 7,000,000 CenterPoint Area 0 0 0 ° 7,000,000 7,000,000 Rt. 60/Courthouse Road Area School 0 0 ° ° 7,000,000 7,000,000 Central (Belmont Area) ° ° ° ° 7,000,000 7,000,000 Highlands (Matoaca) ° · ° ° 7 ,000,000 ~ 7,000,000 Kingsland Road ° .. ° ° 7,000,000 Jç' 7,000,000 Elementary School Program Equity Improve- ments at 9 Schools 0 · ° 18,000,000 0 18,000,000 Sub-Total 0 · 0 39,000,000 35,000,000 74,000,000 Middle Schools Central/Rt. 10 Area ° " ° 15,400,000 0 15,400,000 Genito/Otterdale Area 0 · ° 0 15,400,000 15,400,000 Sub-Total 0 · ° 15,400,000 15,400,000 30,800,000 High Schools South/Central Chesterfield ° ° ° 24,400,000 ° 24,400,000 Otterdale Area ° ° ° 0 25,400,000 25,400,000 Sub-Total 0 ° ° 24,400,000 25,400,000 49,800,000 Other Needs Field House, Stadium, and Site Improve- ments at numerous Schools ° ° 0 9,000,000 0 9,000,000 Supervision, Furniture, and Maintenance 0 0 0 2,500,000 2,500,000 5,000,000 Sub-Total 0 0 ° 11,500,000 2,500,000 14,000,000 TOTAL 0 0 0 90,300,000 64,300,000 154,600,000 14 I) ~,~. .I', -- - SCHOOLS C.!. P. Projects by Fiscal Year (Continued) Planning & Design for Future School Projects including 2 Elementary Schools (Highlands & Kingsland Road) 0 0 0 0 5,000,000 5,000,000 TOTAL 0 0 0 90,300,000 69,300,000 159,600,000 SOURCES OF FUNDS Debt and Pay Go Funds Available 0 0 0 90,300,000 33,500,000 6',3", ,.. Cash Proffers 0 0 0 0 5,000,000 5,"', .., Total Funds Available 0 0 0 34,800.000 38,500,000 73.3...... NET SHORTFALL 0 0 o (55,500,000)(30,100,000~ (86,311,111) 15 (J4 ;-. - PROJECTS REQUIRING P'tJ.lfröKK STUDY Beach Road Library Robious Road Library Bon Air Soccer Complex Bensley Park Land Acquisition Gregory's Pond Jefferson Davis Highway Satellite Complex Human Services Nursing Home Building Route 288 East of 1-95 Public Safety Helicopter Commonwealth Attorney's Office Addition! Juvenile and Domestic Relations Court Building Rockwood Park Community Center Johnsons Creek Drainage PROJECTS ELIMINATlID FRœ C. I. P. CONSIDERATION James River Park Five Forks Fire Station Route 288 Reserve Railroad Right of Way Arterial Preliminary Engineering Roads General Road Construction Rural Additions Bus Service Bike Paths Streetscaping Memorial Wall 16 (}tjr" '.J - DEBT AFFORDABILITY DEBT CAPACITY FY91 FY92 FY93 FY94 FY95 TOTAL Debt Capacity 53,875 50,865 26,000 47,000 45,000 222,740 Less 1988 Bond Referendum: ~o Schools <39,720> <45,000> <17,800> 0 <102,520> County <14.155> 0 0 0 0 <14.155> ~ì Capac i ty for .~~,~/ New Debt 0 5,865 8.200 45.000 106.065 DEBT RATIOS Target Ceiling FY91 FY92 FY93 FY94 FY95 Debt Capacity ($000) 53,876 50,865 26,000 47,000 45,000 Debt Service/ Expenditures 10% 11% 10.52 10.84 10.9 10% 9.88 Debt/Capita( $) * 1200 1500 1266 1362 1322 1389 1430 Debt/Assessed Value 3% 3.5% 2.42 2.45 2.27 2.23 2.17 * Adjusted for inflation, using a conservative 3% accelerator, the yearly values are as follows: FY89 FY90 FY91 FY92 FY93 FY94 FY95 Target 1200 1240 1270 1310 1350 1390 1430 Ceiling 1500 1550 1590 1640 1690 1740 1790 B&A:R001 f',. u~;:.' \, - AVAILABLE FUNDS ($000) FY91 FY92 FY93 FY94 FY95 TOTAL Schools: Debt 39,720 45,000 17,800 31,300 30,000 163,820 Pay Go 0 0 0 3,500 8,500* 12.000 Total 39,720 45,000 17,800 34,800 38,500 175,820 <'88 Referendum Projects> <39.720> <45.000> <17.800> 0 0 <102,520> Total above '88 Referendum Project 0 0 0 34,800 38,500 73,300 Pay Go % of Total 0 0 0 10 22 General County: Debt 14,155 5,865 8,200 15,700 15,000 58,920 Pay Go 3.015 3.500 3,500 4,950* 8.000* 22 , 965 Total 17,171 9,365 11,700 20,650 23,000 81,885 <'88 Referendum Proj ects> <14,155> ---º- 0 0 0 <14,155> Total above '88 Referendum Project 3,015 9,365 11.700 20,650 23.000 67 , 730 Pay Go % of Total 18 37 30 24 35 * Includes $950 thousand and $9 million in FY94 and FY95 respectively from Cash Proffer Revenue. These funds will be allocated to projects depending on the rate of growth and when the funds are received. B&A:R003 050 .- - CHESTERFI ELD COUNTY BOARD OF SUPERVISORS AGENDA MEETING DATE: February 14, 1990 ITEM NUMBER: SUBJECT: Work session on Department of Utilities Water and Sewer Capital Improvement Program. COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Attached is a copy of the proposed ~vater and Sewer Capital Improvement Programs. The major changes are as listed below: WATER 1. Added payments to Richmond for purchase of capacity. 2. Increased appropriation for upgrade of the Swift Creek Water Treatment Plant based on preliminary report from the consultants and on our assumptions of treatment limits to be adopted by E.P.A. 3. Added Jahnke Road water line, Buford Road water line and Engineering and Right of Way to transport water from Richmond. 4. Added a loan program to assist recipients that are below' poverty level income with payment of connection fees and/or short extensions. 5. Moved payment for GIS from the operating budget to the CIP. L' , l' , PREPARED BY~ }¡¿¿~( trL&f¿io'~ David H. Welchons Director of Utilities ATTACHMENTS: YES 0 NO B SIGNATURE: ~ COUNTY ADMINISTRATOR lì~~ ù ~', I - .- WATER (cont' d) 6. Reductions in prior appropriations listed on page 2 of the water CIP a) Old Bon Air Tank - project deleted - purchased water from Richmond will satisfy the need. b) West County Water Line - Purchase of water from Richmond, will satisfy the need beyond the CIP term. c) SCADA Cost estimate revised based on preliminary design cost estimate. d) Plantation Estates Water Line - Project cost less than estimated. e) Route 60 Water Line - Project cost less than estimated. f) Miscellaneous Highway Projects - Change in VDOT projects and savings resulting from VDOT paying relocation cost on primary roads. WASTEWATER 1. Falling Creek WWTP Treatment Upgrade - Increase in appropriations because of changes in State Water Control Board requirements. Ini tial estimate was based on phosphorus removal, now ammonia and total nitrogen must be included. 2. Added Falling Creek WWTP Toxicity Reduction - The plant effluent has been determined to be toxic. The flow from the plant is 99+% of the dry weather stream flow. Piping the effluent to the James River is more economical than the cost to identify and treat the toxic substance (if possible). 3. Moved payment for GIS from the operating budget to the CIP. 4. Added funds to reline sewers downstream from force main discharges to protect the pipe from attack by hydrogen sulfide 5. Added a loan program to assist residents that are below the poverty level income with payment of the connection fee and/or short extensions. 6. Reductions in prior appropriations listed on the second page of the wastewater CIP a) Proctors Creek Outflow The State Water Control Board deleted the river allocation; therefore, the project is not needed. Instead, a higher degree of treatment will be required. 1)52 - .- WATER (cont' d) b) Reedy and Rudy Trunk This project was to provide service at the Route 10-Rt. 288 interchange. proj ect now proposed to be financed by development with County participation in the form of refunds for oversize and offsite lines. c) Upper Swift Creek Project cost less than estimated. d) Middle Swift Creek This area will be addressed in the Master Plan update. e) Licking Creek Trunk - Reduction results from working with the developer to extend a portion of the line. f) Proctor's Creek WWTP Expansion - The project cost less than estimated. g) Miscellaneous Highway Projects Changes in VDOT projects and savings resulting from VDOT paying relocation cost on primary highways. h) Contingency - Prior appropriations greater than needed for currently funded projects. Staff "viii reviev.T the Debt Policy Guidelines and the major items in the CIP. ~ " "'-~ , "' , '\..it ,_,> - CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA REVISED MEETING DATE: February 14, 1990 ITEM NUMBER: 3. SUBJECT: Executive Session COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Consultation with legal counsel relating to the use of real property for public purposes pursuant to §2 .1-344 (a) (3) ; probable litigation involving Fru-Con Construction Company pursuant to §2.1-344(a) (7); and for Personnel Matters Relating to the Annual Evaluation of the County Administrator pursuant to §2.1-344 (a) (1) . PREPARED BY~ ~.~;y Steven L. Micas County Attorney ATTACHMENTS: YES a1 SPP/nwp4535:C37 NO 0 SIGNATURE: "~P ~TY ADMINISTRATOR - - - CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA MEETING DATE: February 14, 1990 ITEM NUMBER: 3. SUBJECT: Executive Session COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Consultation with legal counsel relating to the use of real property for public purposes and for Personnel Matters Relating to the Annual Evaluation of the County Administrator pursuant to § 2.1-344 (a) (3) and (1) respectively of the Code of Virginia, 1950, as amended. '""""' { PREPARED BY:"'~ ~ ATTACHMENTS: YES ~ NO 0 SIGNATURE: ~ COUNTY ADMINISTRATOR (15ft ..~ - MOTION: DATE: SECOND: RE: CERTIFICATION OF EXECUTIVE SESSION HELD IN CONFORMANCE WITH LAW WHEREAS, the Board of Supervisors has this day adjourned into Executive Session in accordance with a formal vote of the Board, and in accordance with the provisions of the Virginia Freedom of Information Act; and WHEREAS, the Virginia Freedom of Information Act effective July 1, 1989, provides for certification that such Executive Session was conducted in conformity with law. NOW, THEREFORE, BE IT RESOLVED that the Board of County Supervisors does hereby certify that to the best of each member's knowledge, i) only public business matters lawfully exempted from open meeting requirements under the Freedom of Information Act were discussed in the Executive Session to which this certification applies, and ii) only such public business matters as were identified in the Motion by which the Executive Session was convened were heard, discussed or considered by the Board. No member dissents from this certifi- cation. Vote: (by roll call) The Board being polled, the vote was as follows: AYES: NAYS: ABSENT DURING VOTE: ABSENT DURING MEETING: **CERTIFIED** CLERK TO THE BOARD (15 » -, .... BOARD OF SUPERVISORS C, F. CURRIN, JR., CHAIRMAN BERMUDA DISTRICT MAURICE B. SULLIVAN, VICE CHAIRMAN MIDLOTHIAN DISTRICT G.H.APPLEGATE CLOVER HILL DISTRICT HARRY G. DANIEL DALE DISTRICT JESSE J. MAYES MATOACA DISTRICT CHESTERFIELD COUNTY P.o. Box 40 CHESTERFIELD, VIRGINIA 23832-0040 LANE B. RAMSEY COUNTY ADMINISTRATOR MEMORANDUM CONFIDENTIAL TO: The Honorable Members of the Board of Supervisors FROM: C. F. Currin, Jr., Chairman DATE: February 6, 1990 SUBJECT: Executive Session Material for Annual Evaluation of County Administrator's Performance Attached is information to be discussed during the Executive Session regarding the County Administrator's annual evaluation. I realize what the Board instructed me to accomplish; however, I have second thoughts and I would like Mr. Rick Willis to review this material with the Board in more detail. After that discussion, I will do as the Board instructs. Please bring this material to the meeting on Wednesday. CFC/tp Attachments ~- - CHESTERFIELD COUNTY G. H. APPLEGATE, CHAIRMAN CLOVER HILL DISTRICT C. F. CURRIN, JR.. VICE CHAIRMAN BERMUDA DISTRICT HARRY G. DANIEL DALE DISTRICT JESSE J. MAYES MATOACA DISTRICT MAURICE 8. SULLIVAN MIDLOTHIAN DISTRICT P.O. Box 40 CHESTERFIELD, VIRGINIA 23832-0040 BOARD OF SUPERVISORS January 17, 1990 LANE B. RAMSEY COUNTY ADMINISTRATOR MEMORANDUM FROM: The Honorable C. F. cuzr in, J '., Chairman, Board of Supervisors Frederick W. Willis, ., Director, Human Resource Management TO: SUBJECT: Salary Information: County Administrator's Annual Salary Adjustment Enclosed is information for your use in determining the annual salary adjustment for Lane B. Ramsey, County Administrator. According to Mr. Ramsey's letter of appointment dated September 9, 1987, there is to be a salary readjustment each January based on market· factors and performance. The enclosures are: Attachment I - a survey of base salaries of Chief Executive Officers using the eleven localities reporting for our executive salary survey. Salaries are current effective January 1, 1990. Attachment II - a listing of the eleven jurisdictions' compensation packages including base salaries, deferred compensation, and other data for comparative purposes. Attachment III - a summary of Mr. Ramsey's current compensation, the new base salary assuming an increase consistent with policy, and the new total compensation amount (base plus deferred compensation). Attachment IV - "A General Description" of duties and expectations of the County Administrator used by the Board of Supervisors in reviewing the past year's performance; and Attachment V - a copy of Mr. Ramsey's September 9, 1987 letter of appointment. At your convenience, I would be happy to discuss this information in greater detail or to provide any additional assistance you may require. - Once a decision has been reached regarding the salary adjustment, I will prepare a Personnel Action Form for your signature. Enclosures , X í "~ II j } \/ E i\ N D ~; E I\! 1 () n I','í G ¡..¡ T ::;: 1\ L 1\ R V :::: U R VI 1, ,j ,,3 II - 9 (I ,'\ r Ii\CHi'1 [iIT I rOUN1Y ADMINISTRATOR SALARV RECOMMENDATIONS L 'JC 1\ L 11 \' i\ H L I N I ; T C}/~ C () U H T Y F:.1 CHI'..I('ND ìJ OIPOF:T I'H::\^IS II E tJ 1-: I >: (\ C ;) U 1)1 V I' i) I~ T Sr,; C! U TH CflESTEF<FIELD COU!,!TV H/\r,1PTC'N iJ 0 F: F 0 l !< \iII'<GINI/\ BE/\CH PRINCE WILLIAM COUNTY ROMJOI< E, rC!TAL /\\/C F<ACIL ::-;AL AR Y þ,CTU/,L ::,:,0,[ Af';:Y ~t91! 000 :1,120,120 1;1()2~~)OO :{;IOh,OOO ,} (1 ') , t)^ ') G' .p :::J :~ "I' L. 01,0') 8')1 '4' U L. ~ ) £. $102,000 $10h,OqO :r.D3.J50 ,1- () [' 64 (> ;¡, - ,,) ,) '" 83500 :þ'I,077.b6G 'I" (" ()' f) , ' ,! I , c I , .- ,"", City/County ..... - ATTACHMENT II COUNTY ADMINISTRATOR SALARY SURVEY" Annual Salary Bonus or Deferred Compensation Plan Yens as ceo _R.Ø_Ø____._~____________________________________________________________________________________.________ --------------------------------------------------.------.-------..---------------------------------------- NA Arlington Co Chesterfield Co Hampton ?enrico Co Newport News Norhlk Ports1!!outh Prln:~ ~~lliam Co P'i':h!Ilcr.d Ronok~ Virgiua 3e2.ch Full-Time Population Budget"" Employees 162,500 185 M 209,000 216 M 132,000 112 M 211,000 NA 166,000 :64 M 284,000 213 M 112,000 61 H Car 2,800 $97,000 2,400 Yr $7,500 Allowance 2,200 582,621 Provided $7,500 1,400 $102,000 Provided $7,500~bonus option 2,700 $104,000 Provided None 2,400 $102,50Ø Provided 57,500 4,600 5104,000 Provided $7,500 2,000 $92,525 54,800 Yr 57,500 Allowance 2.000 $95,649 {Priori $4,027 Yr None All owance 2.5 6.5 6.0 3.0 1.5 VACANT 3.5 NA 1.0 -------------------.--------------------------------------------~---------------------------------------- --~------------------------------------------------------------------------------------------------------ Av€raq~ 211,000 124 H 4,500 $120.121(\ $5,400 Yr 57,500 Allowanc~ 2:3,000 258 M 1,900 $83,¡0Ø Provided 57,500 4,600 $93.150 55,400 Yr Eligible tor bonus Allowance 2,327 597,970 $ 7,500 99.000 :32 M 390,000 269 H 199,227 158 U 'All :jta are current as of January 17, 199~. "'Exclud:ng Schools 3,875 Note: .- Attachment III COMPENSATION SUMMARY Lane B. Ramsey, County Administrator * $82,621.00 7,500.00 $90,121.00 Current Base Salary Deferred Compensation Total Compensation * New Salary Range Minimum Midpoint Maximum Based on Market Average: M60 $78,115.00 99,598.00 121,082.00 * Salary Adjustm~t Policy: Increase of 7.3% of midpoint on merit date: $99,598 x 7.3% = $7,271 Increase * Base salary + Merit Iperease: 82,621 + 7,271 = 89,892 * New salary effectlve January adjustment = Base salary Deferred Compensation Total Compensation 1, 1990 with 7.3% 89,892 7,500 $97,392 * Eligible for a 2.5% or 5.0% bonus on current base salary: 2.5% bonus = 2,066 5.0% bonus = 4,131 Plus benefits as outlined in letter of appointment -. ATTACHl1ENT IV - I. GENERAL DESCRIPTION - The County Administrator should be considered the Administrative arm of the Board of Supervisors, seek Board's direction and carry out Board's policy. A. Create an Administrative system that meets County needs. B. Create confidence in Administrative ability of County workforce to carry out Board policy and administer government services. Staff must focus on respectfulness, responsiveness, timeliness, quality and completeness. - C. Prevent ùnpleasant personnel problems by maintaining a dependable and predictable workforce. Should" be responsible for recruiting, hiring, training, retaining and firing of all personnel. Create compensation and benefit package (Hay Study). D. Anticipate potentially important policy and/or poli tical issues and develop strategies to assist the Board before their options are limited, without placing County needs in jeopardy. E. Place emphasis Of;l communication among Board members seeking to suggest compromise among members if needed. F. Protect the image of the Board of Supervisors by communicating to local and regional citizen groups about the County. Be visible and accessible. to media and citizens as an arm of the Board. Participat~ in national, regional and local organizations. Attend functions within the community when invited. G. Maintain an effective working relationship between General Assembly members and the Board of Supervisors. Develop personal relationships that will be advantageous to Board and County for purposes of furthering the Board's goals. ie: Legislators, business community, special interest lobbyists, regional decision makers, . communi ty leaders/activists and financiers. H. Bring to the attention of the Board pôlitically sensitive items to avoid major, potentially embarrassing problems which appear as management by crisis. - - GENERAL DESCRIPTIONS July 3, 1985 Page -2- I. Provide personal counsel to Board both as individuals and cOllectively. Act as "sounding" board for new ideas and direction. J. Keep Board fully informed on all matters which impact the well being of the County. ....... - BOARD OF SUPERVISORS HARRY G DANIEL. CHAIRMAN DALE DISTRICT CHESTERFIELD COUNTY P.O. BOX 40 CHESTERFIELD, VIRGINIA 23832 (804) 748-1211 JESSE J, MAYES, VICE CHAIRMAN IooIATDACA DISTRICT G H APPLEGATE CLOVE R HIll DISTRICT ACTING COUNTY ADMINISTRATOR LANE 8, RAMSEY R GARLAND DODD BERMUDA DISTRICT ATTACHMENT V JOAN GIRONE IooIIDlDTHIAN DISTRICT September 9, 1987 Mr. Lane B. Ramsey 19841 Eanes Road Petersburg, Virginia 23803 Dear Mr. Ramsey: As you are aware, on Thursday, September 3, 1987 the Board of Supervisors authorized your employment as County Administrator for Chesterfield County. The starting salary will be $74,000.00 annually with a readjustment each year in January bRsed on market factors and the quality of your job performance. In January of each year you will also be eligible to receive up to 5% of your salary as a bonus. In addition, the County will pay to you annually $7,500.00 in deferred compensation under the applicable Internal Revenue Service regulations. During the term of your employment as County Administrator, you will have the free use of a County vehicle for official business and personal use. In addition, you will receive all other benefits of County employment relating to such matters as accumulation of vacation and sick leave, term life insurance, hospitalization prog'rams and supple- mental retirement programs under the policies applicable to all other County employees. By accepting the Board's offer you agree to give the Board 90 days notice of your intent to accept alternative employ- ment, and similarly, if the Board chooses to terminate your employment, the Board agrees to give you an opportunity to resign. If the Board terminates your employment for any reason other than for cause, the Board will pay you six months in salary less accrued vacation in a lump sum upon termination. -. Lane B. Ramsey September 9, 1987 Page 2 On behalf of all of the members of the Board, I look forward with optimism to your leadership as County Administrator. Very truly yours, ct::;:1an1e¡ Chairman, Board of Supervisors HGD/ror1644 :87Rl cc: The Honorable Members of the Board of Supervisors / Steven L. Micas, County Attorney Frederick W. Willis, Jr., Director, Human Resource Mgmt. -- CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA MEETING DATE: February 14, 1990 SUBJECT: ITEM NUMBER: Dinner COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Dinner will be at Howlett's Tavern instead of the Farm House Restaurant. PREPARED BY: ATTACHMENTS: YES 0 NO 0 SIGNATURE: COUNTY ADMINISTRATOR 4. ) - - CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA MEETING OATE: February 14, 1990 SUBJECT: ITEM NUMBER: 8. A. County Administrator's Comments COUNTY ADMINISTRATOR'S COMMENTS: Presentation of Certificate of Caldwell and Scott Caldwell. /' ¡ PREPARED BY~ ATTACHMENTS: YES It NO ,0 SIGNAT URE : ~ COUNTY A I NI STRATOR Ob\ - .- CHESTERFIELD COUNTY BOARD OF SUPERVISORS G. H. APPLEGATE, CHAIRMAN CLOVER HILL DISTRICT C, F. CURRIN, JR., VICE CHAIRMAN BERMUDA DISTRICT HARRY G. DANIEL DALE DISTRICT JESSE J. MAYES MATOACA DISTRICT MAURICE B. SULLIVAN MIDLOTHIAN DISTRICT P.O. Box 40 CHESTERFIELD, VIRGINIA 23832-0040 MEMORANDUM LANE B. RAMSEY COUNTY ADMINISTRATOR TO: Lane B. Ramsey, County Administrator FROM: Dennis C. ~n, Fire Marshal DATE: February 6, 1990 SUBJECT: Presentation of Certificate of Appreciation We would like the opportunity to present a Fire Department Certificate of Appreciation to two of our county citizens, Diane Caldwell (mother) and Scott Caldwell (son), at the Board of Supervisors meeting on February 14, 1990. If possible, we would like for these certificates to be presented during your County Administrator Comments. As background information, on July 28, 1989, Scott and Diane Caldwell were severely burned when Scott attempted to carry a pan of burning grease to the outside of their home. The Caldwells were patients at MCV Hospital for about one month. After their recovery, on November 28, 1989, Scott and Diane appeared on a BLAB TV program with Fire Prevention to tell their burn story. By presenting the certificates to Scott and Diane, this is our way of thanking them for their willingness to share their pain in hopes that someone else might be saved from a burn injury. ~':!"'Ll ~c: Chief Robert L. Eanes 0:>::2- - - ( CHESTERFI ELD COUNTY BOARD OF SUPERVISORS AGENDA MEETING DATE: February 14, 1990 ITEM NUMBER: 8 _. B. SUBJECT: County Administrator's Comments COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Government Finance Officers Association of the United states and Canada (GFOA) presented a Distinguished Budget Presentation Award to Chesterfield County, Virginia for its annual budget for the fiscal year beginning July 1, 1989. In order to receive this award, a governmental unit must publish a budget document that meets program criteria as a policy document, as an operations guide, as a financial plan and as a communications device. This is the sixth consecutive year that Chesterfield County has won the Distinguished Budget Presentation Award. n \",.--' "'-;.., ATTACHMENTS: YES i R034 (bos) PREPARED BY: ',,? Nt,,}, ~ ;'.' LC/)0JZd..f.kL James iI... :..t. stegmaier Director, Budget & .. Management NO 0 CO~NISTRATOR - '-·;':~.I SIGNATURE: ...- - .... ~ GOVERNMENT FINANCE OFFICERS ASSOCIATION Distinguished Budget Presentation Award PRESENTED TO Chesterfield County, Virginia For the Fiscal Year Beginning July 1, 1989 . .-... . ..- .. ", .... .1' ,'" ,11 .:"' ............ c2 \.. - . ~ . . -- \.. -.... - .-, CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA MEETING DATE: February 14, 1990 15.C.9.a. ITEM NUMBER: SUBJECT: Approval of Grant Application for Respite Program for Emotionally and Severe Behaviorally Disturbed Children COUNTY ADMINISTRATOR'S COMMENTS: Æ~ #/~ dJ-. ~ ..þtokj ~ ~d .PI r~ 1-.. -' Ä )h°rVh1 ~ Fe-/. SUMMARY OF INFORMATION: The Chesterfield Community Services Board (CSB) requests permission to apply for State funding totaling $48,300 to initiate a respite program for emotionally disturbed and behaviorally disordered children. The grant funds, if awarded, will be matched by $9,300 of in-kind services and $5,000 in contributions bringing the total project amount to $62,600. The grant will enable the CSB to develop a variety of respite care options which are responsive to clients needs, including in-home respite and out-of-home respite in the home of a trained provider. Respite services are available through caring for a family member with mental This grant will develop similar services who is seriously emotionally disturbed disordered. the CSB only to families retardation in the home. for families with a child or severely behaviorally BOARD ACTION REQUESTED: Authorize the Community Services Board to apply for this grant and to accept and appropriate funds for the purpose set forth above. PREPARED BY' P ~ Burt H. Lowe, Ph.D., Dir. MH/MR/SA Services Dept. ATTACHMENTS: YES 0 NO m SIGNATURE: ~ COUNTY ADMINISTRATOR · 00105 . - Board of February Subject: Page 2 Supervisors Agenda Item 14, 1990 Developmental Disabilities Grant BUDGET AND MANAGEMENT COMMENTS: This grant will provide funds for a respite program for seriously emotionally or behaviorally disordered children. The funds will be used to develop a respite program which will recruit, train and subsidize the cost of highly specialized respite care providers. Currently, no respite resources exist within Chesterfield County that serve seriously emotionally disturbed children. The deadline for the grant application is March 30, 1990. The total proj ect cost is $62,600. Federal Developmental Disabilities Grant funds require a match of other non-federal funds. The minimum match ratio is 75% Developmental Disabilities funds and 25% state, local, or private funds for first year applicants. For second year applicants, the minimum match ratio is 50% Developmental Disabilities Grant funds and 50% state, local, or private funds. Match may be cash, in-kind, or a combination. For this project, the County CSB will provide a $9,300 in-kind match, utilizing current personnel for clerical support and program supervision, and it is anticipated that the remainder of the 25% match required ($5,000) will be provided through private sources. The funds will be used to implement an after school day care respite program, hire and train a Respite Care Coordinator, and provide financial aid to families to defray the cost of respite services. The grant term is July I, 1990 - June 30, 1991. For the first year, the Respite Coordinator will be requested for 32 hours per week. Beginning July 1, 1991, it is anticipated that this position will be reduced to 50% and be funded by a combination of County and state Mental Health and Mental Retardation funds and foundation monies. A Local Interagency Family Support Network will be activated to further assess the County's respite care needs and potential cooperative funding efforts for the future. This Network will include CCSB staff, School personnel, Youth Services, Social Services, and Health. Approval of this action will allow for application for grant funds and appropriation of any grant and foundation funds received. James J. L. Stegmaier, Director Budget & Management ~ 00106 - - CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA MEETING OATE: Fp-hnlMry 14 1 Q90 ITEM NUMBER: 11.A. SUBJECT: Chesterfield County Fire Departments Flying American Flag Twenty-four Hours a Day COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Commander Carrington Goode and Mr. J. Ruffin Apperson of American Legion Post 137 will be present to recognize County Fire Departments who fly American flags twenty-four hours a day with a certificate of recognition. PREPARED BY~ ATTACHMENTS: YES 0 NO ~ SIGNATURE: ~ ADMINISTRATor "0 ~ / ,.'''''''' þ:""; CHIEFS ATTENDING AWARD PRESENTATION ON FEBRUARY 14, 1990 Company 1 Walter Ward Company 3 Ron Clopton Company 4 Nelson Burks Company 6 Danny Jones Company 7 William Elliott Company 10 Will Anderson Company 11 Company 12 George Pond Company 15 - - I' ",/ CHESTERFI ELD COUNTY BOARD OF SUPERVISORS AGENDA MEET ING DATE: F ebrua rv 14. 1990 ITEM NUMBER: 11.B. SUBJECT: Recognizing the Downing Ruritan Club For Smoke Detector Donations COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Board is requested to recognize the Downing Ruritan Club for their support of the smoke detector program and other community projects. Background: The Downing Ruritan Club has donated smoke detectors every year since 1983 to be presented to County citizens who are unable to provide these alerting devices for themselves. These are provided to the mentally and physically handicapped, low income families and senior citizens. One hundred eighty detectors have been provided to date for this purpose. Recommendation: Staff recommends that the Board of Supervisors recognize the Downing Ruritan Club by adopting the attached Resolution. PREPARED BY~ f2, ~ ATTACHMENTS: YES 12Jx NO 0 SIGNAT URE : ~ COUNTY ADMINISTRATOR QQllQ, .....1 ,- - Resolution RECOGNIZING DOWNING RURITAN CLUB FOR SMOKE DETECTOR DONATIONS WHEREAS, a smoke detector provides the early warning signal of a home fire; and WHEREAS, the Chesterfield Fire Department's goal is that each residence in our County have at least one smoke detector; and WHEREAS, Since 1983 the Downing Ruritan Club has donated 180 smoke detectors to be installed in homes of county residents who cannot provide this protection for themselves; and WHEREAS, the smoke detector donations will have a direct impact on the life safety and property protection of the recipient; and WHEREAS, the Downing Ruritan Club also makes a significant contribution to the betterment of the community in other ways by supporting many worthwhile community activities. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield Fire Department and Chesterfield County would like to express its' sincere thanks and appreciation to the Downing Ruritan Club for its' faithful support of the smoke detector program. AND FURTHER BE IT RESOLVED, that the Board of Supervisors, recognizes and commends the Downing Ruritan Club for its' contribution to making homes safer for the citizens of Chesterfield County, as well as, their support of other community projects. . OOØD3 - .- r / CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGE NDA MEETING DATE: February 14, 1990 ITEM NUMBER: 11. C. SUBJECT: Resolution Recognizing Robert W. Allen for Service to the Chesterfield County Personnel Appeals Board COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: WHEREAS, Chesterfield County is committed to maintaining a positive employee relations environment which includes a fair and timely resolu- tion of employee grievances; and WHEREAS, the County has adopted a formal grievance procedure in compliance with State law and provides for an impartial panel to hear grievances at the final step in the process through citizen appointments to the Personnel Appeals Board; and WHEREASl Mr. Robert W. Allen has rendered dedicated and effective public service as a member of the Personnel Appeals Board since January 1982l having served one unexpired term and two full three-year terms; and WHEREAS, Mr. Allen served as Chairman of the Board during his last term of office and provided conscientious leadership in the resolution of grievances at the panel step. NOW, THEREFORE, BE IT RESOLVED, that the Chesterfield County Board of Supervisors publicly recognizes Mr. Robert W. Allen and expresses their appreciation for his exemplary public service. ATTACHMENTS: YES Ð NO 0 PREFMEO By;\.q-~~ Frederick W. Wil 's, Jr. Director, Human Resource Management SIGNATURE: ~ COUNTY ADMINISTRATOR IJQ 0 lit , .... .... AND, BE IT FURTHER RESOLVED, that a copy of this resolution be presented to Mr. Allen and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. . . 00007 -. - CHESTERFI ELD COUNTY BOARD OF SUPERVISORS AGENDA February 14, 1990 MEETING OATE: ITEM NUMBER: SUBJECT: REVISED 12.A. HEARINGS OF CITIZENS ON UNSCHEDULED MATTERS OR CLAIMS COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Mr. or Mrs. Jim Oliver, Mr. Baird Grubb and Ms. Peggy Baumgardner will be present to discuss the installation of a "traffic" light at the intersection of Kingsland and Salem Church Roads. Mr. McCracken will be present to discuss the matter. PREPAREO BY~ ATTACHMENTS: YES 0 NO 0 SIGNAT URE: ~((JK OUNTY ADMINISTRATOR .- I ;) ( Â. SALEM CHURCH/KINGSLAND ROAD INTERSECTION · August, 1988, Mr. Daniel introduced citizen petition at Board Meeting and asked staff to review the intersection to see if it could be made safer. Staff asked VDOT improvements: to consider making the following Regrade bank in north east quadrant of the intersection to improve the sight distance. install "oversized" stop signs at the intersection install advance warning signs on the approaches to the intersection · August, 1988 VDOT installed the signs and agreed to review sight distance problem. · November, 1988 VDOT advised the County that traffic control at the intersection was to be altered (Salem Church traffic would become through movement, Kingsland Road traffic would stop) . · April, 1989 Board adopted a resolution requesting VDOT to install flashing warning lights and additional signing at the intersection because accidents continued to occur at the intersection. · May, 1989 VDOT advised staff they would have traffic engineer study intersection again. · Unknown date, 1989 VDOT installed flashing light on east approach of Kingsland only. · February, 1990 VDOT advised staff they would do traffic signal study at the intersection. .- - SUMMARY OF NATIONALLY RECOGNIZED TRAFFIC SIGNAL WARRANTS Traffic signal is installed if one or more of following warrants is satisfied: 1. Minimum Vehicular Volume Traffic volumes on each street must meet certain minimums. For two 2-lane urban streets intersection, the volumes are 500 vehicles per hour on the major street and 150 vehicles per hour on the minor street for any 8 hours of the day. 2. Interruption of Continuous Traffic Extremely heavy major street traffic causes excessive delay to minor street traffic. (750 vehicles per hour on major street, 75 vehicles on minor street for 8 hours of a day for typical urban 2-lane road intersection. 3. Pedestrian Volume 600 vehicles per hour on major street with 150 pedestrians crossing for 8 hours of day. 4. School Crossings Determine if adequate gaps occur in vehicular traffic to allow children to cross street safely. 5. Progressive Movement Install signal to maintain proper platooning of vehicles. 6. Accident Experience 5 or more accidents occurring within a 12 month period that are susceptible to correction by traffic signal installation. 7. Traffic Systems Install signal to provide progression of traffic along major intersecting streets. 8. Combination Warrant Where intersection cannot meet the minimum requirement of a single warrant, but meets 80% of volume requirements of warrants 1, 2, 3. 9. Peak Hour Delay Where minor street experiences undue delay for one peak hour of the day. 10. Four Hour Warrant Volumes of warrants 1, 2, 8 are based on 4 hours instead of 8 hours. /9 ... CHESTERFIELD COUNTY: At the regular meeting of the Board of Supervisors held at the Courthouse on February 14, 1990, at 7:00 p.m. WHEREAS, the citizens of Chesterfield County have asked the Board of Supervisors to make the Salem Church Road/Kingsland Road intersection safer, and WHEREAS, the Board previously requested the Virginia Department of Transportation (VDOT) to improve the sight distance, install flashing warning lights and warning signs at the intersection, and WHEREAS, VDOT has installed warning devices intersection, and a t the WHEREAS, accidents continue to occur at the intersection. NOW, THEREFORE, BE IT RESOLVED, tha t the Board 0 f Supervisors of Chesterfield County hereby requests VDOT to install a traffic signal at the intersection. Certified By: Joan S. Dolezal, Clerk to the Board of Supervisors -. - ¡ CHESTERFIELD COUNTY BOARD OF SUPERVI SORS AGE NDA February 14, 1990 MEETING DATE: ITEM NUMBER: SUBJECT: 12.A. HEARINGS OF CITIZENS ON UNSCHEDULED MATTERS OR CLAIMS COUNTY ADMINISTRATOR'S COMMENTS: IlIA. D~ ~ ~,~ ~ ~~~~ ~ ~_ ¡lb· /Jl;~ ~ ~ Mr ~ ~ ~cw16{ t SUMMARY OF INFORMATION: ~~ ~~ ~~ ~' Mr. or Mrs. Jim Oliver, Mr. Baird Grubb and Ms. Peggy Baumgardner will be present to discuss the installation of a street light at the intersection of Kingsland and Salem Church Roads. See attached letter. PREPARED BY: ATTACHMENTS: YES ~ NO 0 SIGNAT URE: ~ COUNTY ADMINISTRATOR · QQ~1 ' ,- - BOARD OF SUPERVISORS CHESTERFIELD COUNTY P.O. BOX 40 CHESTERFIELD, VIRGINIA 23832 (804) 748-1211 C. F. CURRIN, JR., CHAIRMAN BERMUDA DISTRICT MAURICE B. SULLIVAN, VICE CHAIRMAN MIDLOTHIAN DISTRICT COUNTY ADMINISTRATOR LANE B. RAMSEY G. H. APPLEGATE CLOVER HILL DISTRICT HARRY G. DANIEL DALE DISTRICT JESSE J. MAYES MATDACA DISTRICT February 5, 1990 Mr. Lane B. Ramsey County Administrator Post Office Box 40 Chesterfield, Virginia 23832 Dear Mr. Ramsey: The following citizens have requested to be present at the Board meeting on February 14, 1990 at 7:00 p.m. to address the installation of a street light at the intersection of Kingsland and Salem Church Roads: Mr. or Mrs. Jim Oliver, Mr. Baird Grubb and Ms. Peggy Baumgardner. Sincerely, H GD / tp QQQ09 ........ - CHESTERFI ELD COUNTY BOARD OF SUPERVISORS AGE NDA MEETING DATE: February 14, 1990 ITEM NUMBER: 12.B. SUBJECT: Claim of Livingston Murray Johnson, Jr. COUNTY ADMINISTRATOR'S COMMENTS: ~~d- ~ SUMMARY OF INFORMATION: Livingston Murray Johnson, Jr. is a former County employee who retired from his position as Chief Utilities Inspection Supervisor on September 15, 1989. Mr. Johnson claims that since 1962 he has worked overtime for the County and that he has accumulated 3,600 hours of compensatory time. Pursuant to the attached "Petition", Mr. Johnson is requesting that the Board compensate him for 3,600 hours of compensatory time at time and one-half rates. Mr. Johnson also claims in his Petition that he was treated differently from other employees in the same job classification as his. Mr. Johnson's claim was the subject of a previous grievance which was ultimately dismissed by the Circuit Court of Chester- field County. (See attached order.) After his grievance was dismissed, Mr. Johnson again contacted the County seeking compen- sation. He was informed at that time that under County policy, compensatory time could not be converted into cash (see attached letter dated September 13, 1989). (continued) AT[/\Ç¡I I~t33Y.%~ NO 0 '-. \ PREPARED BY: >"~ ~~ Steven L. Micas County Attorney SIGNATURE: ~ COUNTY ADMINISTRATOR -. II .; . QQQ.O 10 - AGENDA ITEM February 14, 1990 Page two Staff has investigated Mr. Johnson's claim and made the following determinations: 1. No County employee has ever been paid for "accumulated" compensatory time upon leaving County employment. 2. County policy does not permit employees to accumulate compensatory time for more than one month. 3. policy. Any payment to Mr. Johnson would be contrary to County 4. The County has no records showing t.hat Mr. Johnson worked 3,600 hours of overtime. 5. Payment of Mr. Johnson's claim would generate similar claims from other County employees, both former and current, seeking payment for compensatory time alleged to have been accumulated. 6. Mr. Johnson was not treated different ly from other County employees. Recommendation: Based on the facts set out above, staff recommends that Mr. Johnson's claim be denied. JLM/bam4133:B31 , · gO~lJ~' - .- JUDGES JOHN F. DAFFRON. JR. WILLIAM R. SHELTON HERBERT C. GILL. JR. aInttttttnufnenIilr of ~irgiuin ...-~~d.. - ¡.il\~';, ,', ' ~"\'1>, ,J'-;o )'" [\.'1;<, T ':1,\,' "1R, ï¡:¡ ,I "', \"'~\ ít,\/ \"i 1';'\" 1,', \~~~è,éj/ COUNTY OF CHESTERFIELD CITY OF COLONIAL HEIGHTS ERNEST P. GATES WILLIAM N. HUMPHRIES. JR. P. W. MURPHEY RETIRED JUDGES CHAMBERS P.O. Box 57 CHESTERFIELD. VIRGINIA 23832 (8041748·1333 TWELFTH JUDICIAL CIRCUIT ~July 6, 1989 Jeffrey L. Mincks, Esquire Deputy County Attorney Chesterfield County Post Office Box 40 Chesterfield, Virginia 23832 ~:If ,I 2«)~ ~ : ) ~)j,~% h,'" "I, . . 1·~.tC.z:. "c :,/'1 \,'-. -~'~ ,. '·t~. , .' ..>'~/ ,,<, ¿":'·"/¡-"o!.'/ '"'-,..::.~~:..../ Denis C. Englisby, Esquire Post Office Box 85 Chesterfield, Virginia 23832 Re: Grievance of Livingston M. Johnson, Jr. Dear Counsel: This matter is before the Court on appeal from a grievability determination issued by the County Administrator on March 28, 1989, in a grievance initiated by Livingston M. Johnson, Jr. Mr. Johnson is seeking to convert compensatory time benefits into a cash payment. The Court is of the opinion that Mr. Johnson's complaint is outside the scope of the grievance procedure and, therefore, the County Administrator was correct in dismissing this action as not grievable. The Court, therefore, pursuant to Va~ Code Section 2.1-114.5:1(D)(4), affirms the decision of the agency head and dismisses the grievance. William R. Shelton cJudge WRS/sdt . gOOJ2 - , . - 1'.0. Box 10 Chcslcrficld, Virginia 2383HJ010 (804) 7,18,·1200 CIIESI'EI\FIELD COlJNrry G.II. ^pplcgate, Chairman Board or Supervisors Clover I Jill District September 13, 1989 MI'. Livingston M. .Johnson, .Jr. 2000 Mt.. Hermon Road Moseley VA 231?O Dear Mr. .1ohnson: This letter is in response 1.0 our t.elephone eonversation involving the det.erminntion that your grievance n~garding compensatory time is not gdevable. 1 have been briefed on your situation by the County Administrator and continue to support this determination. Count.y Personnel Policy indicates compensatory lime is n limited benefit. [or' oVf~rUllle wor'II:. II if> 10 I.)(~ tnken within 30 days of nccul1111lation. Compensat.ory lime has never been converted into cash upon retirement.. If you have further questions, please contact Mr. Hobert Huebner, Employee Relations and Development Administrator Human Resource Manaw~ment (740-1551). Sincerely · A Uf¡JÚfflú .'~ ApplegBlf) Chairman CDL/l.p iOO'3 . . , , .:'.~. I . \\~ . .ü."'.......J....L.J ...L. .L J..J - ,'.,;' ,. ........... ..;- .,..... I , ---- f VIRGINIA .~ IN THE CIRCUIT .COURT OF THE ,COUNTY ,9F P.HESTERF:IELI? ':J.\;"~i~tb11"·> ;'- -?f'"'-....;..''"' 9--.' '...',,~_. .'.. ""'¡,;-,." ~;, ...:.;....... .' :-." .............' ~'-. -". . InRe: Grievance of, L~vingston M. ..Johnson F Jr. :,' " . '- - ~t·.... ., '):;:1t. ~ t. " ~ .;' . ..~ ~ ",;,- .. " - . '. . AFFIDAVIT ROBERT B. GALUSHAt first being duly sworn, states as follows: 1. I am the former Personnel Ðir_ector, for ,phest~rfield County and held that position from July 1, .1975 .to' July .~, 1985. I am personally familiar with the facts contained in this affidavit. 2. Prior to 1980, certain County departments permitted employees -- I who worked overtime to accumulate what was called "compensatory leave," or "comp time." Comp time, which was granted at the rate of one and one-half hours for each hour of overtime ,worked, could be used, b'y: the , employee in the same manner as annual leave (vacation time). However, the , . County did not pay for accrued comp time when an employee left County em~loyment.' The Coun~y<!id, ,ho,!ever,., pay ..for"accum':11ated a.Iln.t1~),:a~~_. .~~:~ _2.3." ~:;,In" ~1978, ';:;.Nicholas .: M.:;· Meiszer, :r:;the -',County ~ Administrator, ..'''.. ',...... - ..'...... ....-,. ". .-...::.~ .._--........._.~ ~. """..'.~' .... -, -. ..-..~. -.. ........'-....... :",-, ~'~~"'':'"''';''''~''' '::::~-'.":~ . iattempted::to<:clarify .:;.the County's. :personnelpolicy regarding -:êömp.....,.thñê"" ,¡~#~:j:~~:;~~~::~:,,;-~7fJ.~~~~~~,::~~~~,~.~;:::;:.~._'-; --<~ ··.~~::';:c~:~~tf'¡ ..', ',.'7' --'. -"-.-...,. ,....... .., t j.;.benefits "jin.;;the ...attached _memorandum" (Attachment 1). This memo stated ~:,:~:r::~:..;..;¡.-:.~;.':"~""":'~~'<':;';';':~'·~:';;""';"- ...;:;......~:,<... ',.~~~.:..".;'::-:'~:~.. -~~;.."~i,'·'?:·~,,;,.;·":.:,':~;,J ~.:..~-t:..'-;n ... ..... ...¡' "".':"~:.:.'''",'':: f:.....~f 0r?!~?tF~é;t2'S~~:~' .:;" f·:-i .'~,~; ~:;,:.~ ~:. :.>.,~....),;~,'..~:"'..t- :~";;c..¡.,j<¡;¡ "c~ ,,'.', 8' , '" t~;~:q'/c::']':""'''"' ~ ' ;;".t:...::. _. ~. ;::~~¡;¡) ",...·,:"z~ ~fE~~~~¥,~t~~"J;~·~:,:f~:f::? ~¥.?s.}·· /~'~'?;;"~4 /~ ",:,,:~{:·"',?:~i.¿ft~,~~;iIr~! ..,:.:;::~·~:,t7:" ..".., "..,/..,. ,.\'::i:..;"J /;' .,..., ",'-" -...,.".~-~.~~.:.~:',:'::! ,~;;;";'~:¿~,,~':iA :';:;~;,Comp :.timè':èould'not be . accumulated' but had "to ~be 'uséd!?, wf!,~5~b~~i~i£i~~~IMlf.~~-lii~ig{S7~~~":-·~"" .,;;:~:tc;':,¡:;;;'.:,:ï';"4~~'-"~'<':'''':(':_:''-''''=-~~..:!~_!~:- . p..~ -:,' -~::-_'.'~'~¡ .-=:::~.. :,'~."\¡A,,.~¥~~,~~.~ _ , ~q !!F , '/' E j ; f - $ J - S': .~::' ,..;::.B .·!.!~The ~~ounty would not pay for accum\.. ¿ed comp !ime.~ .. J - .. ø- ",~~;~~:~~... 1~:~ the.~;;~d .~fS'¡P~~~~s.Pã§~~.}~SOlUtion'; _," , "" .": '., ' ". ',' ' . ,_, ....:..J Z ".\ftt<li.;',l .... . , ¡;;¡:... ':.\.~.:..="~- .. ~....,.,...._op-' :_~~ permitting 67 County employees who had previoušly àéêùmulatê'ci"'êòmpensà-j _.rhO -..-.;.... ._.,~--...:.~".... .¡"..-...,.:...-.... ..... -'? ".,.- . I: Ii I" ~ . '~~·~f ' ,-'.. . ".......': ~,,=,~ "";:;'.'-" , ;; ,.,:, .,;:;,,; ti:>ry~tirrìe'-'to 'receive-payment for theircomp' time. ;To the best of my . ~ i ! recollection, the 67 people were employees of the Police and ~ire Depart- .··~i"'''''',,_T., ...._ ,-, .. "..... . . . . .-~ -. ',;... ...!' ..-:.,.- ,:"" ....,,:t. J, ~~'¡ ;,.. ~'~;. :'_-~-~i?~ ~-_<I._~·.~ -~ ~". . .,'" . ",t· . ..;. .,..:_;- .........."";. "1-r'1 .,~ ments. Under the resolution, payments were to be made within fiscal yeãr' 1980 and 1981. In the same action the Board held that County employees would not be permitted to accumulate comp time in the future and would not be permitted to accumulate annual leave beyond a certain cap. (See , f i Attachment 2). The Board's action was accurately reflected in a March 17, 1980 memorandum from Mr. Meizer and in §6-3 of the County's Personnel Regulations. (See Attachments 3 and 4). 5. From 1980 to the time I retired, no County employee, to my knowledge, was permitted to accumulate comp time, was paid for comp time, ~ or was permitted to accumulate annual leave beyond the cap established in the County's personnel regulations. 6. The County's comp time policy was one part of the overall bene- fits package made available to County employees. The action of the Board in 1980 substantially altered the County's comp time benefit program by "éliminating the ability of County employees to accumulate, or be paid for, J<i~~~l~~fí~~:t·;:;~¢ .,- .0"""'1T' ·~ - _..c...... ~.-..,.'...._,""". '-. ~;,._~ '........... ..... STATE OF VIRGINIA COUNTY OF CHESTERFIELD: ' to-wit: ~;,>.....,";.>~-;--.....,.. This day Robert . B .---Galusha "-personally '"'appeared '~'before'-me; £~AJ :;J. '\.::::' Jð,A:J~.s, a Notary Public in "and for the same "'Commoìiwealth "and -County':'--ãñd'made oath and affirmed that the matters '~,' - stated in the foregoing Affidavit are true to the best of his knowledge and belief. ¡ed Given under my hand this ~ day of June, 1989. My Commission Expires: ~ >!:_,V '~-'7~ Qøt.rYPubli~ . ",It? ~ ,/,,9?' /' / "":'''-:; ! ~ .,.. .~ ;., ~\, :, ...... ........- .-"...- - .. '": .'k~ ,.~~.; ~' ~:·-'=~~'t~·,\~ . ~.:'" ~L:"~:~"':: $~~~,~~ ..';1 L:.. } i.1~~~ ~.~.. ~ "", .. ',:," ,.... . ..,.,. ~ .... . .' ~"---". -r.- r4 ,~_'-' ~:';~:f-{i ~--....~,<"'~.......... .. . .. ~~i;.."l":' :Tç7 "~ l'~{' / /-.:{'....¡.. . . f .-' ·;:f~2..·~ ·:i..;'~ .-t<.'~~ _.: ;~~ " ;;~~~ ~.~~~~~---/' '10.' ...-...... ---::::-".... ....;. ...~..,'_.~.~..~.- ,:" ..;...'.;l.~~ . ...:-,~.;'::' ~._.::.:: ~'. .,..~- ...... -... .' ," " ... !~~~~1 ~ .. .!, I;: I [ '"'ll . " I 11 Ii I: I', .., : f n "'\I: ¡ h i ; I ~', ~ '-~ j'i ,[ \-ì .,/';, I : I ¡ ¡ ! III , 11 ,I 'I r- if :ti 1 ] ] .} "~ , f. :, - - ¡ CHESTERFI ELD COUNTY BOARD OF SUPERVISORS AGE NDA MEETING DATE: February 14, 1990 ITEM NUMBER: 13.A. SUBJECT: APPOINTMENT OF CHESTERFIELD COUNTY REPRESENTATIVE TO THE CENTRAL VIRGINIA WASTE MANAGEMENT AUTHORITY BOARD OF DIRECTORS. COUNTY ADMINISTRATOR'S COMMENTS: R~ j ¡ft~, rJ~ SUMMARY OF INFORMATION: Purpose: The purpose of this item is to appoint a Board of Directors member to the Central Virginia Waste Management Authority "CVWMA". This appointment is contingent on final Board of Supervisors adoption of an Ordinance and the Articles of Incorporation creating the Authority. If the Board does not elect to adopt such an ordinance the appointment is rescinded. The terms of the appointment shall run from the date of the appointment until December 31, 1993. Recommendation: Staff recommends that Mr. William H. Howell of 2101 Gateshead Drive, Richmond, Virginia 23235, be appointed to the CVWMA Board of Directors. - /3-Q PREPARED BY: Bradford S. Hammer Deputy County Administrator ATTACHMENTS: YES 0 NO 0 SIGNATURE: J4I< COUNTY ADMINISTRATOR .. ~QOQa.· ..... .. - / --;; ,: ' ~, '...,<. - CHESTERFI ELD COUNTY BOARD OF SUPERVISORS AGE NDA February 14, 1990 MEETING DATE: ITEM NUMBER: 13.B. SUBJECT: Appointment to Appomattox River Water Authority COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Board at its January 24, 1990 meeting nominated Mr. Lane B. Ramsey and Mr. David H. Welchons to the Appomattox River Water Authority. The Board should appoint Mr. Ramsey and Mr. Welchons at this time. Mr. Ramsey's term would be effective immediately and would expire December 31, 1993. Mr. Welchons should be appointed his official alternate with the same term. PREPARED BY~ ATTACHMENTS: YES 0 NO 0 SIGNAT URE : ~ ~ \ ',QQO,S COUNTY ADMINISTRATOR -- - - CHESTERFI ELD COUNTY BOARD OF SUPERVISORS AGENDA MEETING DATE: February 14, 1990 ITEM NUMBER: 14. A. SUBJECT: Public Hearing to Consider Adoption of a Policy Relating to Cash Proffers COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: At the Board's retreat in Williamsburg, Staff summarized its recommendation providing for a schedule of cash proffers that included a methodology to determine the cash proffer amount and a cap of $4,000 per residential unit. (See attached report.) Recommendation: Adopt staff recommended cash proffer providing for a schedule of cash proffers and a $4,000 cap per residential unit. PREPARED BY' ~ . ~(>.<::J Steven L. Micas County Attorney ATTACHMENTS: YES 0 SLM/nwp4511:C37 NO 0 SIGNATURE: ~ ADMINISTRATOR . 004.. . . 4;' . - - Page 1 of 2.1. CASH PROFFERS Purpose of Presentation - To present to the Board of Supervisors the Administration's proposed methodology and values for determining the equitability of a cash proffer and to present the Administration's proposed policies regarding the operation/administration of a cash proffer program. I . Background In 1988, the Board of Supervisors appointed the Pay-for- Growth Committee to study the effects of growth and to make recommendations for raising the funds necessary to finance capital facilities needed by an expanding population. As stated by the the Pay-For-Growth Committee, 1I....population growth has.. .been accompanied by many benefits within the communi ty. II The' CQunty Administration agrees with the Home Builders Association of Richmond that, IIresponsible growth brings better living conditions, higher employment and a healthier overall economy. II Because of growth, many servic- es, privately and publicly-provided are now available in the County that were not available several years ago. Growth provides job opportunities both in the short and long term. These new jobs provide for upward mobility and allow family members to stay relatively close to each other, thus avoiding the social disruption of parents having to see . oaÒJ? < ~' .L .- - Page 2 of 21 their children being required to locate out of a region in order to obtain employment. Growth also brings to an area a vast array of services that may not otherwise be supported locally, e.g., skilled medical care, cultural events, and consumer goods, to name just a few. It is also directly responsible for the public revenues needed to support libraries, police and fire protection, nursing homes, mental health services as well as a host of other public and semi-publicly supported services. Many of the services and facilities provided in a growing area are heavily utilized by residents of non-growing or depressed areas. However, growth of the magnitude experi- enced by Chesterfield County does exact a price. The Pay-For-Growth Committee very carefully analyzed growth-related projected revenues and needs and came to the conclusion," that there are costs associated with residential growth that are not fully offset by the revenue generated by that growth." The Growth Committee came to this understanding after months of studying and discussing the last decade of the County's financial history and projections of the County's financial future. During the 80's, financial analysis of every grQwth related bond issue predicted that taxes would have to be increased in order to maintain services and pay back the new · QQOI'l"' - Page 3 of 2 bonds. These proj ections were found to be accurate and, while there have been other pressures to increase taxes, the relationship between debt and new taxes has been strong. TABLE I COST OF DEBT AND NEW TAX REVENUE Increase in School and County Debt, 1980 to 1990: 19,800,000 Increase in Revenue from New Taxes, 1980 to 1990: 19,600,000 Source: County Budget Documents. The Growth Committee also studied projections of the Coun- ty's finances into the future. Projections of total General Fund revenues and expenditures under growth and non-growth scenarios were prepared. These projections allowed the Committee to isolate the costs and revenues related to growth. All revenues, including taxes, fees, state and Federal aid, etc. , were considered, along with all operating costs and debt service. The study revealed that if growth continued at 3500 households per year; if current levels of services were maintained; and if the facilities needed for new residents were constructed; then, by 1995 growth related revenues of $57.8 million dollars would fall $22 million short of growth related costs of $79.8 million. Signifi- cantly, most of the shortfall, or $17.5 million, would, be due to debt incurred to build facilities for new residents. aQet' ,- Page 4 of 21 In summary, these studies indicated that the operating costs of providing services such as education, police protection and human services to new residents were generally offset by the residential and commercial taxes, fees, and other revenues generated by growth; but that there was little or nothing left over to pay for the cost of facilities and infrastructure needed to serve new residents. The Committee then studied possible sources of funds to pay for the capital needs of the County. The original focus was on residential impact fees, but it became evident that using only this one source placed the total cost of financing growth on only one of the benefitting segments of the community. Because many segments of the community benefit from growth, including land developers, builders, merchants, realtors, the service industry and existing residents, the Committee recommended a financing package calling for all benefiting segments to contribute towards future capital needs. The financing package included residential impact fees, a transfer tax, an increase in the Real Estate Tax Rate, user fees, student education fees, transportation districts, and a regional gas tax. It was recommended that "all revenues received from these funding sources would be escrowed in a separate account that could be used solely for capital facilities, the need for which is generated by growth." , . iaÞlo - Page 5 of 21 Legislation authorizing impact fees was included in the 1989 legislative package. However, the General Assembly adopted legislation enabling Chesterfield County, among others, to accept cash proffers at the time of rezoning to help the locality defray some of the excess capital costs that the resultant development and growth may place on the County. In August, 1989, the Chesterfield County Board of supervisors adopted the necessary legislation to allow for the acceptance of Cash Proffers as an additional revenue source for capital facilities. Impact on Housinq Affordabilitv In preparing its recommendation for the operation of a Cash Proffer program,' the Administration has been cognizant that such a program may increase the price of housing and t.hus negatively impact housing affordability for Chesterfield residents. Virginia guidelines consider a 4-person family with an income of less than $28,250 to be low income. An annual income of $28,000 could support housing in the $60-$70 range or rents of $350 per month. Of Chesterfield County's total housing units, houses) are assessed at $70,000 or less; 36% 53% (34,åoo (23,115) are . ~OaJi . - - Page 6 of 21 assessed at $60,000 or less; and, 18% (11,636) are assessed at $50,000 or less. In addition to single family homes, there are 6600 apartments, mobile homes, and subsidized housing units that rent for $350 per month or less. Out of a total of approximately 72,000 housing units in Chesterfield County, 56% can be considered affordable for lower-income residents. The material which follows represents the County Administration's proposed methodology and values for determining the equitability of a cash proffer and the Administration's proposed policies regarding the operating/administration of a cash proffer rezoning program. II. Issues In early meetings between representatives of the private sector and County staff, eight major issues were identified. These are summarized below: 1. A. What methodology will be used to determine the gross cost of needed capital facilities, such as schools, parks, libraries, and fire stations? Only capital costs, not operating costs, are included. . tWlOi2 - Page 7 of 21 B. What methodology will be used to determine credits for revenue generated by new construction to be applied against the gross cost? c. Which capital improvements are to be included within the methodology? 2. What methodology will be used for roads? 3. When will the cash proffer be paid? 4. What index will be used to increase the amount of the proffer if the time of payment is delayed? 5. What will be the relationship between development and use of the cash proffer? 6. What method will be used for disposing of "unused" property or cash? 7. How will the value of donated property be determined? 8. What will the maximum cash proffer be? The staff and representatives of the private sector have reviewed and discussed a variety of factors and options related to each of . iQO,1 -- Page 8 of 21 these issues. The most significant of these are discussed in the following section on recommendations. III. Recommendations 1. Methodoloqy for costs and credits of schools, parks, libraries, and fire stations: The methodology for determining the cost of a facility needed for growth and the credits for revenue generated by growth is a central issue in the discussion of cash proffers. This is so because if the net cost of growth (i.e. the cost of facilities less credits) is zero or less, than there is little justification for cash proffers. The staff approach has been to simplify the calculation of costs and credits by making certain assumptions and relying on averages where possible. For example, the staff recommendation assumes that revenue derived from growth will pay all the normal operating costs for services for new residents. Also, the recommendation reI ies on the use of averages, such as the average number of students per household, to determine an average cost or credit per dwelling unit. 84M. - Page 9 of 21. The methodologies used for schools, parks, libraries, and fire stations are very similar. The cost methodol- ogy is essentially similar to that originally recom- mended by the staff and refined by Tischler and Associ- ates, incorporating the most current data available. The credit methodology is also a variation of the approach developed by staff and refined by Tischler and Associates. This approach assumes that the County will continue to issue large amounts of new debt and that a portion of that debt and already existing debt will be paid using revenue derived from new residential con- struction. Thus, a credit is allowed to insure that the owner of a new home does not pay twice for the same facility (once through a proffer and once through taxes). The methodology for each service is outlined below and on the following charts (Tables 3-5). Table II summa- rizes the net cost calculations for these services. TABLE II SUMMARY OF NET COST CALCULATIONS GROSS CREDIT NET Schools 6054 3301 2753 Parks 388 185 203 Libraries 153 34 119 Fire stations -1!U. 154 149 TOTAL 6898 3674 3224 lìOO~1 :\ .3 " ~. '.~ .,1 -. Page 10 of 2.L Schools: The most current demographic information indicates that school enrollment is 42,967 and the total number of households is 73,205. This translates to an average of .587 students per household. Using estimates of the spread among Elementary, Middle, High Schools, standards regarding square feet and acres per student, and estimated construction costs yields a projected capital cost per household for schools of $6,054. A credit is calculated based on estimated future real estate taxes that would be paid for debt service on schools. This credit of $3,301 is subtracted from the gross amount of $6,054 to yield a net figure of $2,753 for schools. (See Table III) Parks and Libraries: A simjlar methodology was used for Parks and Libraries. Based on average persons per household (of 2. 73), serv ice standards and estimated costs, capital costs per household for Parks and Libraries were estimated at $388 and $153 respectively. Using the same methodology for credit as was used in Schools above, yields credits of $185, and $34. This results in net costs of $203 for Parks and $119 for Libraries. (See Table IV and V) · 0002' .- Page 11 of 21 Fire stations: The method for calculating capital costs for Fire stations is similar to that for Parks and Libraries. The only difference is that a non-residential component was included because places of employment also generate a public safety demand. The resulting gross capital cost per housing unit is $303 and the credit is $154. This yields a net cost of $149. (See Table VI) Adding these net capital costs per household results in a total of $3,224 per household for Schools, Parks, Libraries, and Fire stations. iOOl' - - TABLEIß Page 12 of 21 SCHOOLS COSTS: ELEMENTARY MIDDLE HIGH ALL GRADES Studc.;nts pc.;r household Standards Aerc.;s/Student $ Cost/Acre Sq. ft/Student $ Cap Cost/Sq. ft .29 .13 .17 .59 0.025 10,732 101 81 0.032 10,732 114 83 0.041 10,732 133 100 $ Gross CostlHousehold 2,414 1,251 2,390 6,054 CREDITS: Year Amount $ Average assessed value 101,488 Real estate tax rate 1.09 1 237 Percentage tax credit 21.39% 2 254 Real growth rate 7.50% 3 273 Discount rate 7.50% 4 294 5 316 6 340 7 365 8 393 9 422 10 454 11 488 12 524 13 564 14 606 15 651 TOTAL 6179 NPV 3301 Average Cash Proffer: $2,753 'V~,I.. PARKS: COSTS: Persons per household Standards Acres/Capita $Cost/ Acre $ 1m p/ Acre $ Gross Cost CREDITS: $ Average assessed value Real estate tax rate Percentage to credit Real growth rate Discount rate Average Cash Proffer: $203 TABLE IV 101,488 1.09 1.20% 7.50% 7.50% 2.73 0.0055 8,868 16,997 TOTAL NPV 388 Year 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 -> Page 13 of 21 Amount 13 14 15 16 18 19 20 22 24 25 27 29 32 34 37 347 185 . f V002' LIBRARIES: COSTS: Persons per household Standards Sq. Ft./Cäpita $ Cost/Sq. Ft. Acres/Capita $ Cost! Acre Volumes/Capita $ Cost/Volume $ Gross Cost CREDITS: $ Average assessed value Rcal estate tax rate Percentage to credit Real growth rate Discount rate Average Cash Proffer: $119 2.73 0.30 85.00 0.0001 65,000.00 2.0 12.0 153 101,488 1.09 0.22% 7.50% 7.50% TABLE V Year 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 TOTAL NPV - .. Page 14 of 21 Amount 2 3 3 3 3 3 4 4 4 5 5 5 6 6 7 64 34 . 'j~J' ...... 'Page 15 of 2] TABLE VI FIRE COSTS: Persons per household 2.73 Standards Sq. FLlDemand Unit $Cost/Sq. Ft. AcreslDemand Unit $Cost/Acre $EquipmentlDemand Unit 0.68 113.00 0.00017 37,849 28.00 $ Gross Cost 303 CREDITS: Year Amount $ Average assessed value 10 1,488 Real estate tax 1.09 1 11 Percentage to credit 1.00% 2 12 Real growth rate 7.50% 3 13 Discount rate 7.50% 4 14 5 15 6 16 7 17 8 18 9 20 10 21 11 23 12 25 13 26 14 28 15 30 TOTAL 289 NPV 154 Average Cash Proffer: $149 ,QOOJl ~ ~. ." ,t' OJ - - Page 16 of .:. 2. Methodology for Roads The recommended methodology for determining The basic transportation proffers is outlined below. premise of the methodology is that a proffer should be based upon the amount of traffic a development generates. Determination of the expected proffers for a particular development will be based upon 4 major factors: 1) traffic shed, 2) land use and density, 3) transportation network including thru traffic, and 4) traffic generated by the development. The procedure for determining the expected proffer will be as follows. Staff will prepare a "Traffic Shed" map identifying boundaries for individual "traffic sheds" within the County. The sheds will be used to identify geographic areas within the County with related transportation needs. An "example shed" is shown on Attachment 'A'. Although staff has not determined the exact boundaries, the entire County will be divided into between 15 and 20 traffic sheds. Ultimate "build out" land uses and densities for the traff ic sheds will be developed. The land uses and . gDD~ - - Page 17 of 21 densities will be a more precise definition of the general uses and densities identified in the County's Land Use and Transportation Plans. They will be used by staff in the MINUTP transportation model to determine the transportation improvements needed to accommodate full development of the traffic sheds of an acceptable service level (service level 0). Land uses and densities will also be used to determine the total average daily traffic generated by full development of each shed based upon Institute of Transportation Engineers (ITE) trip generation rates. Computer modelling assumptions and staff's determination of traffic shed improvements needed to accommodate full development will be submitted to the Board. Attachment IBI outlines the primary criteria that will be used to determine the required road improvements. The Board will be asked to designate the specific traffic shed improvements to be utilized in determining the amount of the expected cash proffers (see format in Attachment ICI). The estimated cost of the specified improvements will be determined utilizing average VOOTjCounty highway construction costs (see Attachments 10 & E I) . The cost of the shed improvements will be updated annually. Road proffers should also provide for an adjustment index. Q.OQ"Jt - - Page 18 of 2.L Each development's expected proffer will be determined by staff based upon the development's proportionate share of the shed's total transportation improvement costs. Development will only pay its proportionate share of the road improvement needs generated by the applicable traffic shed; development will not pay for road improvements needed to serve traffic other than shed traffic. Cash proffers will be deposited in a "shed account II and used solely for construction of the approved shed road improvements per an adopted capi tal improvement program. 3. When will the cash proffer be paid? Assuming that the County will continue to bond for capital projects, it is reasonable to provide for payment at Building Permit. The builder should bond for payment of the cash proffer at the time of subdivision approval to ensure appropriate cash flow. 4. What index will be used to increase the amount of the proffer if the time of payment is delayed? The Marshall swift Index registers growth in construction costs on a regional basis and is used .., ,00o).f - -. Page 19 of 21 currently by Chesterfield County in establishing building permit fees. This index is more sensitive than the CPI to construction activity and is logical to use. Construction costs (labor, materials) have increased more rapidly than the CPI would indicate. 5. What will be the relationship between development and use of the cash proffer? The rezoning itself must give rise to the need for the facility, or portion thereof, for which cash or property is proffered. Before cash payments are made or property is dedicated pursuant to a proffered zoning condition, the facility for which such cash or property was proffered must be included in the County's capital improvement. program. To analyze whether a rezoning creates a need for additional school facilities, the County must be divided into zones. with respect to high schools and middle schools, the County will be divided into two zones: one north of u.s. Route 360 and one south of u.s. Route 360. with respect to elementary schools, the County will be divided into eight zones corresponding to the current high school attendance zones. If a residential rezoning occurs in a school zone in which additional school facilities will be . QDO~' - Page 20 of 21 needed, cash or property proffers should be made for the construction of such facilities. since commercial development does not give rise to a need for additional school facil i ties, no cash or property proffers for schools can be accepted on property rezoned for commercial uses. Since parks, libraries and fire stations serve the entire County, rezoning requests can be analyzed on a Countywide basis to determine whether they create a need for additional facilities providing such services. If additional parks, libraries or fire stations will be needed in the County as a result of growth, residential rezoning requests should include cash or property proffers for such facilities. Since commercial development requires fire protection, but does not generally ~ive rise to a need for additional parks and libraries, commercial rezoning requests should include cash or property proffers for fire stations and roads only. The methodology for computing cash proffers for roads based on the "traffic shed" serving the rezoned property insures that such cash proffers will be made only for road improvements needed as a result of the rezoning. Rezonings to permit either residential or commercial uses will create a need for transportation .,. ~ OÓÖ)t - Page 21 of ¿.1. improvements and should, proffers for roads. therefore, contain cash 6. What method will be used for disposing of "unused" property or cash? Cash not used for the intended purpose wi thin a set time period will be returned. A time period of 15 years from the date the payment is received will allow flexibility in timing needed projects. 7. How will the value of donated property be determined? The value of property will be based on the per acre cost facto~ used in the calculation of the proffer. If the value of a donated parcel is significantly more or less than the value used to determine the proffer, then the proffer would be re-calculated. 8. What will be the maximum cash proffer be? staff recommends that the maximum cash proffer for all categories not exceed $4,000. .. 00031- \.-t" [::?l ~~~J -t ::0 Þ " " Cì (f) I m o \ t..... I l.l1 il·I:'\D.' i 1'·1,:-0.', I :;;:: ---, .----.--- - 1\ 'J"1' IICII/'-1rN'!' ^ / j"'T / . --./¡ \.. ( ......,.L,.,L.. \ i \_to "'-'\....\"'./j I i \. ") /...../.. . Vo'....P i ¡ :.-. .) 1 \.. '..' ,.- . ··~l ' '\ \->.:~ ,..:;_.." ....\ -("~': ¡~, \ I. 01 : ~-_ ... <.,..., ...¡i .../ I', / . . '~->. " \. : \ ! ""/" . .. !3 ,,¡;¡ o~ ~!:i jZJ .'" r; '~ ", ': .') :~'"", ¡', ,I:.J!{ ,11 ",' ' ''Go, . II 11 II a I':; I I : ~ " r n ~ ~ I ~ ' -r.- ~ ;¡ ¡¡ q ir~i~ ~ g ., ~ ~ " ,. I ~ : t: ~ ~ ~ ~ H~r: t '" iV . . ~ :',; " " h' n I" w'·' ,.. (II _n ,', . ~ ~ Ši: ., .., ~ ~ t. ( , . ! ! ¡. -n I ~ ~ ~ / (') :r: -I m (f) :r: -4 0 m ;0 ::0 l.J ." r 0 -- m » c r Z G') a :1: ï1 n þ 0 ;u c m z -I -< ~ " ' - ATTACHlVIENT ß ROAD REQUIREMENTS FOR VARIOUS TRAFFIC VOLUMES AVERAGE DAILY TRAFFIC REQUIRED ROADWAY· ARTERIAL/COLLECTOR o - 8,000 EXISTING ROAD 8,001 - 15,000 2 LANE RECONSTRUCTED 15,001 - 25,000 4 LANE DIVIDED 25,001 - 38,000 6 LANE DIVIDED 38,001 - 51,000 8 LANE DIVIDED FREEWAYS o - 49,000 4 LANE 49,001 - 73,000 6 LANE 73,001 - 97,000 8 LANE ag,{Ui ~; 12/29/89 . - I( '11 ~¡¡.:r 'I' (" 'n ~ 3: 0 0 GJ ;u 121 0 0 n 1-' n ro ,1 >: 0 n, rt ::1 :1' ~.. ro ,.. o. !J. ", '1 :1: :I: 'j ,1 C> " ....' CD r: 0. 0 ID Q, t- ::J 'II \Q a 0. 1-' ro 0 "1 ro ::s ro r1. z t;I ;u ~ 0 ;u 0 ;u GJ 0 3: ::: ro ¡:; rt 0 rt rt IT rt 11> IT IT n ~ ~ 0 IT rt ::s rt I"J pI 0. ro m ..... m '1 :>;1 I-' w 1-' t- 0' .. 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In H 1-3 ro 0 0 ro ro 0 0 ro 11> () 3: 0 oÞ N '" ::s ::s ::s ::J ::s ::s ::J ::s ::s '1 'd 1-3 tn 111 111 tn ....' ;U :Þ' t" 1:' t" rt rt rt rt rt rt n rt IT d 0 t" }J IV IV 0 t- '1 0 0 t- '1 0 0 rt <: ::s ::J ::J r: ¡:: ¡:: ¡:; ....' !2 CD ro ro ... n 0 .... ..,. () () ... 0' 0 111 tn tn rt rt r~ rt ::s IT! t" t" t" t · 1:" Z IV N N }J }J N '" }J }J .~ ..... ::s ::J ::J ::J ::s lfI 'v ro 1:" t" ro ro t" t' ro ro IJ iii }J }J tn tn IV }J tn In ::J ::J ::s ::s 'Í> ro ro ID ro 03 tn tn 111 tn 'Í> -1-3 3:0 ...¡ I-' I-' ....'rt U1 ID oÞ VI N N , >, w ...¡ N I-' '" 0' I-' }J I-' I-' W N OJ -..I 0 I-' 0 0 OJ Ul W W 0, ..... on ::s 0 (f tn -IT P.OPtl.o, . . ~\. - t....'l'ACHMEN'r D TYPICAL ROAD IMPROVEMENT COSTS Reconstruct existing 2-lane road $1 million/mile Widen 2-lane road to 4 lanes $3 million/mile Widen 4-lane road to 6 lanes $2 million/mile Construct new 4-lane road $6 million/mile 12/28/89 /JDOIJ .- IICIIt1EN'J' E n ~ ~ ~ ,'] 0 I~' I', ( ) :;¡ .t> :1 0\ p. ,t. p. to, n I III IU ( ) 0 I' t'rl t'::I t' ::J t' :-j III 'I IU pI pI III ( ::I ¡:; ::I oÞ ::I ..... ::J rl Ü ( ) n ( ) IU ( ) /' Z ,t III t' III t' ~ (II :tl J\J PI ",n ~] 0 Z ::J ::J o rt III CD ( ) ID pI c: A-:f; iii iii rJ, 1',1 () ~ I] rl rl ,.. H 0 0 iii 0 rt Z p. ::I oQ '\1 :tl '-3 tJ 0 0 ~ ( ) :f; ~ Ii III ::J' rt :J 0 '\1 p. ( ) ( ) ::J' ", rt 11 0 ( ) ()) :0 L, () 0 ", 0 I' 0 0 III () In III A- t) ~] A- m 0 h n 0 ::;: 1-' ..' -' ..' It) 1\1 1.0 \ ) W \ ) ;Þ< ti 0;) IX) IX) (XI ~ ] t' \ ) -I 00 -I [I 11 t'l t1 :1: H ... G) tJ I--' IV 0 - t" ::5 :;: fi ~. m w 0 (}) It ;J" .t- It GJ ~.;: It .1 (¡) t~ () 0 Z In UI I] :0 \ ) 1>-, c: W 0\ W .t- 'II () UI 0 "" 00 ¡, ,] H 0 00 ,,' z n -I IV I-' ",0 '\1 0 m IV 0\ ---.In :0 -I W 0\ _I ~: ,-) 0 c, I' 00 '-) () 1-' I-' "" ~ I] no m m 00 .t> u, 0<:: -I "" w m Z VI 00 m I·' .t> ~~ t:I In 1.0 m I-' 111 III W '" 00 -I ~-3 IV -I 1.0 -I 0 0 UI 1-' 1.0 H :<, ti I'~ 'v ". n IV OJ -0 ..., 8: In OJ tf1 H ,-) 1.0 -I .' to, .' ti t' 'tl m UI \D ...., HI'1 ot» to, u, [v 0:0 Z 8: I/}H - 1:" It "~Q·,.f - tachment F CASH PROFFER FORMULA Total trips per day of Requested development at buildout Cash Proffer Amount = Total Trips per traffic shed at x Total cost of \ ~ransportation lmprovements 'I within traffiC) shed 12/29/89 .. "!!.~~3 .. - - ,\..tachment (; EXAMPLE CASH PROFFER CALCULATIONS BOARD OF SUPERVISORS APPROVED TRAFFIC SHED BUILDOUT DENSITY LAND USE ADrr 47,004 Single'Family Dwellings 2,557,670 Sq. Ft. Retail 4,533,330 Sq. Ft. Office 1,000,000 Sq. Ft. Industrial 470,040 167,989 48,573 4,782 TOTAL 691,384 EXAMPLE PROFFER FOR 500 LOT SUBDIVISION ADT 500 lots [LN(T) = 0.94 LN (X) + 2.6] ADT Traffic Shed Subdivision % of Shed ADT Cost of Traffic Shed Improvements Cash Proffer (0.00671 x $75,300,000) 4,637 691,384 0.671% $75,300,000 $ 505,025 * * Proffer excluding'any credits for off-site shed improvements. EXAMPLE PROFFER FOR 1 MILLION SQUARE FEET SHOPPING CENTER ADT 1 million sq. ft. [T = 6371 + 27.07 (X)] ADT traffic shed Shopping Center % of shed ADT Cost of traffic shed improvements Cash proffer (0.04837 X $75,300,000) 33,441 691,384 4.837% $75,300,000 3,642,125 * *Proffer excluding any credits for off-site shed improvements. 'Q",., 12/29/89 - -. Thank you for this opportunity. I'm Wilma Gartrell, and am here to represent the Southside Virginia Association of REALTORS. Our concern is that the implementation of Impact Fees would price the consumer out of the real estate market. An explanation of that would be: The increased costs since 1986 based on a $60,000 - home - has done the following: 1.} Chesterfield water & sewer fees have increased from $1,700 to nearly $4,100 per lot - a $2,300 increase which equals 3.8 % 2.} Land & development costs have averaged an increase of 20% per lot (or 5% of total home cost). 3. } Proposed Impact Fees of $1,500 - in the first year is 2.5 %. These increases would be 11.3 % over 1986. Costs which becomes $6,780 - or a new home cost of $66,780. This then increases the monthly home cost approximately $60 - per month. The new FHA qualifying guidelines have increased the required income by 9 %. Based on the above an additional required income of $189.00 per month for the buyer would be required to qualify for the loan. There have been additional studies done which show the additional costs to the consumer at the various fees and price levels. In our example we have taken the conservative approach. You can see from this example every dollar Impact Fees added with other costs becomes a negati ve to the consumer. Please don't price the consumer out of the market for affordable homes. For each $',000 - more buyers are eliminated. FIRE: COSTS Persons Pcr Household: Single Family Multi-Family Weighted Avg, Demand Unit'> Residential Non- Residential Overlap Total STANDARDS: Sq. Ft.ID.U. $Cost/Sq. Ft. AcreslD,U. $Cost/Acre SEquipmentlD. U. GROSS COST: Single Family Multi-Family Weighted Avg. CREDITS: Average Assessed Value Average Single Family Multi-Family R.E. Tax Rate Percentage To Credit Real Growth Rate Discount Rate - 2.80 2.20 2.73 198,000 67,000 <28,000> 237,000 0.68 113.00 0.00017 37,849.00 28.00 312 245 303 - Single Multi 101,488 Year Familv Family Avera~e 111,000 1 12 4 11 33,600 2 13 4 12 1.09 3 14 4 13 1.00% 4 15 5 14 7.50% 5 16 5 15 7.50% 6 17 5 16 7 19 6 17 8 20 6 18 9 22 7 20 10 23 7 21 11 25 8 23 12 27 8 25 13 29 9 26 14 31 9 28 15 33 10 30 TOTAL 316 96 289 NPV 169 51 154 LIBRARIES COSTS: Pcrsons Pcr Houschold Single Family Multi-Family Weighted Avg. STANDARDS: Sq. Ft./Capita $Cost/Sq. Ft. Acres/Capita SCost/Acre Volumes/Capita $CostNolume GROSS COST: Single Family Multi-Famkly Weighted A vg. CREDITS: Average AssessedValue Average Single Family Multi-Family R.E. Tax Rate Percentage To Credit Real Growth Rate Discount Rate .... - 2.80 2.20 2.73 0.30 85.00 3ß)ùDol~ ~ 157 123 153 Single Multi 10 1 ,488 Year Familv Familv Average 111.000 1 3 1 2 33,600 2 3 1 3 1.09 3 3 1 3 0.22% 4 3 1 3 7.50% 5 4 1 3 7.50% 6 4 1 3 7 4 1 4 8 4 1 4 9 5 1 4 10 5 2 5 11 5 2 5 12 6 2 5 13 6 2 6 14 7 2 6 15 7 2 7 TOTAL 70 21 64 NPV 37 11 34 - SUMMARY OF RESIDENTIAL MAXIMUM CASH PROFFERS' CHESTERFIELD COUNTY, VIRGINIA Staff Proposal Reasonable Schools Parks libraries Fire Stations Roads TOTAL MaxImum Gross Cost Per HousIng UnIt Single Family Mu~i-family Single Family Multi-family $6,410 $3,349 $6,170 $3,229 $398 $313 $398 $313 $157 $123 $149 $117 $310 $244 $310 $244 ?? ?? $7.275 $4,029 $7,027 $3,903 Schools Parks libraries Fire Stations Roads TOTAL General CredIts Per HousIng Unit Single Family Multi-family $3,611 $1,106 $202 $62 $37 $11 $169 $52 ? ? $4,019 $1,231 Single Family Multi-family $5,2,18 $2,895 $293 $162 $53 $30 $244 $135 ? ? $5.808 $3,222 MaxImum Cash Proffer Per HousIng UnW' Schools Parks libraries Fire Stations Roads TOTAL Single Family Multi-family Single Family Multi-family $952 $334 $105 $151 $96 $87 $0 $0 ? ? $1.153 $572 $2,799 $196 $120 $141 ? $3,256 ::-- $2.243 $251 $112 $192 ? $2,798 - OptImIstic Single Family Mu~i-family $6.170 $3.229 $398 $313 $149 $117 $310 $244 ? ? $7,027 $3,903 Single Family Mu~i-family $5,552 $3,079 $311 $173 $57 $31 $260 $144 ? ? $6,180 $3,427 Single Family Multi-family $618 $150 $87 $140 $92 $86 $0 $0 ... ? ? $797 $376 · Assuming all public facilities are needed in the area where a rezoning is requested. .. Excludes site specific credits. ... Fire Station cash proffers are not recommended. See text for discussion. STAFF PROPOSAL ASSUMING 20 YEAR CREDIT Single Family Multi Family Schools Parks Libraries Fire Stations $1,595 $ 128 $ 107 $ 85 $1,915 $1,874 $ 230 $ 108 $ 175 $2,387 Tischler & Associates, Inc. - - County Proposal Although no comprehensive, countywide, written report has been issued, Chesterfield County staff is considering the use of an ultimate build out scenario to develop a transportation model which can be used to determine road improve- ments and the proportionate impact of a proposed development. The road net- work to be used in this modeling effort would be the County's Thoroughfare Plan. However, the County has not provided a specific methodology with hard data on many important factors such as: projected demand units by TAZ. configu- ration and capacities of the future road network, and factors used to derive the cost of road improvements. Until this is completed, no cash proffer figures can be analyzed at this point. Next Steps Regardless of whether the time horizon for the transportation model is 6- 10 years, as suggested by Tischler and Associates, Inc.. or the ultimate build out scenario, as proposed by the County, the following steps are recommended: 1) Delineate traffic sheds with supporting rationale and documentation consistent with the rational nexus requirement in the enabling legislation, 2) Complete projections by T AZ with tables and thematic maps showing the magnitude and distribution of the development in Chesterfield County, 3) Identify specific capital improvements projects for roads and ensure that either VDOT will build facilities or else Chesterfield County will get into the road bui~9-ing business. , \,14) Prepare a transportation modeling study with all assumptions and ra- tionale published in a fully documented report, including computer mapping of the proposed transportation network and level of service conditions (both in the current year and the projection year), with existing deficiencies separated from the transportation needs due to new growth, 5) Publish all cost factors and assumptions used to calculate the need for transportation improvements, by traffic shed, 6) Project the revenue generating capacity of road cash proffers, 7) Set up administrative and accounting procedures necessary to imple- ment road cash proffers, 8) Allow time for review by interested parties for each of the above. -f 35 Tischler & Associates, Inc, $130 $120 $110 $100 $90 $80 $70 $60 $50 $40 1975 - 1980 1985 - School Debt Service Per Capita Chesterfield County, Virginia --- Linear Trend Projection=> 1990 1995 2000 2005 Tischler & Associates, Inc. -- - SCH()Ol~C;; COSTS: Elementary Middle Iligh All Grades % Households Childrcn Pcr H.U. Single Family 0.37 0.16 0.23 0,76 87.7 Multi-Family 0.20 0.09 0.11 0.40 12.3 Wcighted Avg. 0.35 0.16 0.21 0.72 Percent in Public Schools 82.00% STANDARDS: AcreslStudcnt 0.025 0.032 0.041 Cost/Acrc 10,732 10,732 10,732 Sq. Ft.lStudent 101 114 @ Dp. CostlSq. FI. 81 83 ]00 GROSS COST: Smgle Family 2,562 1,322 2,546 6,430 Multi-Family 1,352 743 1,273 3,369 Weighted Avg. 2,414 1,251 2,390 6,054 CREDITS: Avg. Asscssed Value Single Multi Average 101,488 Year Familv Famih' A vera2e Single Family 11 1,000 1 259 78 237 Multi-Family 33,600 2 278 84 254 R. E. Tax Rate 1.09 3 299 91 273 Percentage to Credit 21.39% 4 321 97 294 Real Growth Rate 7.50% 5 346 105 316 Discount Rate 7.50% 6 371 . Il2 340 7 399 121 365 8 429 130 393 9 462 140 422 10 496 150 454 11 533 161 488 12 573 174 524 13 6](, 187 564 14 663 201 606 15 7]2 216 651 TOTAL 6,759 2,046 6,179 NJ>V 3,611 1,093 3,301 - .- ~ARKS: COSTS: Persons Per Household: Single Family Multi-Family Weighted Avg. 2.80 2.20 2.73 SfANDARns: Acres/Capita SCost/Acre SImp/Acre 0.0055 8,868 16,997 GROSS COST: Single Family Multi-Family Weighted Avg. 398 313 388 CREDITS: Average A<;sessed Value Single Multi Average ~OI'488 Year Familv Familv Average Single Family 1 1 1 .000 1 15 4 13 Multi-Family 33,600 2 16 5 14 R. E. Tax Rate 1.09 3 17 5 15 Percentage To Credit 1.20% 4 18 5 16 R~I Growth Rate 7.50% 5 19 6 18 Discount Rate 7.50% 6 21 6 19 7 22 7 20 8 24 7 22 9 26 8 24 10 28 8 25 11 30 9 27 12 32 10 29 13 35 10 32 14 37 11 34 15 40 12 37 TOTAL 379 115 347 NPV 203 61 185 - - CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGE NDA MEETING OATE: February 14, 1990 ITEM NUMBER: IS.B. SUBJECT: Request for Bingo/Raffle Permit (Richmond Area Mental Health Association ("RAMH") COUNTY ADMINISTRATOR'S COMMENTS: ~J ~ tV'! 3CJ ~ (#/~ 11f) SUMMARY OF INFORMATION: RAMH has had a bingo permit in the City of Richmond for several years. The games were held in a building located at Boulevard and Broad owned by the Association. RAMH collected' large sums of money, however, has been in financial difficulty for the past few years. At one point, they filed for reorganization under Chapter 11, but that has been dismisseq. The building was lost in a foreclosure action. According to Gwen, Fausch, license investigator, and Terry Ramsey, City Auditor, many problems concerning bounced checks, improper record keeping and filing of reports have occurred. Most recently the 1990 RAMH permit was revoked for failure to file financial reports, however, according to Mr. Ramsey, the permit has been restored. In R meeting with members of the RAMH Board, they claimed that the problems were due to embezzlement by a past Board member. They indicated they have completely reorganized, are paying all the old debts, and have instituted new procedures which would preclude a recurrence of their prior financial difficulties. Recommendation: Consideration of the request be deferred until the Internal Auditor and County Attorney are satisfied that the procedures of RAMH will adequatë1y insure fiscal responsibility. \.... L~ IJ~-..... PREPARED BY: (~~ . ~ (M Steven L. Micas County Attorney ATTACHMENTS: YES 0 NO 0 8bingo/B31 ~ ADMINISTRATOR SIGNATURE: f QOOGf .-. - APPLICATION FOR A PERMIT TO CONDUCT BINGO GAMES OR RAFFLES The undersigned application, pursuant to §18.2-340.1, et ~. of the Code of Virginia, requests the Board of Supervisors of Chesterfield County to issue a permit to conduct bin~ gam~s ./ , raffles ¿, or both L during the .tqq n calendar year. This application is for a new-V'~~enewal _ permit. In support of this application, the applicant offers the following information under oath: 1. Proper name of organization: ---PI c..h Ihh..'HJ Þrr--S-d Address of organization I s headquarters: ( .Ue.pp 1t+ I \ I m5~Q llio NL As'Sn¡\/'IC ~en +r:::: ì \ S-«O '8:S- ~~~ó \-\t~U)~ 'S~ 2. 3. Address where all records of receipts and disbursements are permanently filed: 4. Name and address of owner of the property described in 3 above. .t-hf7P¡ { ~ f.\ ~oc ¡ ~j) "30 II {\¡)" "" ",,,:T-A-v to,t? r p, "'M~ I)".'~:);~~ I ,00. Sic I r c;, I Il.+I~'1 \ ~o&k Addre.. or addre"" where bing~ g""" will be' held or raffle drawing' eondueted, l 'S'2ì L'i ~ 'L#- 5. _L):)J~l.J ~ C ~1-ÞhLl r~~Q)\ì NOTE: THIS PERMIT IS VALID ONLY AT THE ABOVE LOCATION. 6. Dates or days of week and time when bingo games or raffles will be held at the above address(es): ~r;-;;~atl \ (O'\OO.o'H - rt'pO\A j(7fM~IIS" \nùpVLA- -~IJ~I ~(1t- admitted and sales begin: ~I tl.<t'f.A" LO,I 00 Q IA.( 0" W~Ct1 ¡,,?ç-cr ç\()C'~~ ø . 7. Time patrons are 8. Date when organization was founded: 9. Has your organization been in existence and met regularly in Chesterfield County for two years immediately prior to making this application? Yes No .JL 'Tv-~L 0L~ ¡¡ \<l~~d Is your organization currently and~as your organizati~ always been operated in the past as a non-profit organization? Yes ~ No - - ')Ò['c~3F _' _ ,/ Internal Revenue Code section for tax-exempt status was granted (if applicable) ~ 4-("ÓdOS--1 ,. State the, specific type and purpose of your organization: ,~ f7('{)Jèr, ~.óJ/:..e-lÛ.u. d ~h 0 ¡J'~:::f\- ~'l OY'~.t~} pJr~01'\ll.C:-.I--llIY1 O~ t\tQ.~O(J1l~tæ. IJIlR... ~~, ~~I<t~ 10. 11. 12. 13. If renewing a permit, were financial reports filed on time and in compliance with applicable legal requirements? Yes _ No _ lýa....v:>~ -:::JJ ' -l'~ PaLtii + \ l ~j ,,",,,, e..v ~ t l19-\'l/ûo..-. tv\' CJI:; -t", K I &"I'1-\,,(, n d. List below ~ross receipts, if any, from all sources relat;d tb t~ operation of bingo games or instant bingo by calendar quarter for the 12-month period immediately prior to the date of this application: 14. 1st qtr: $ a.. 'ìO{,Ä.,"'tz-1 2nd qtr: $ L'6/,St[{'1'f 3rd qtr: $('d-'ðp%)(lq..l. I 4th qtr: $ L'iS'Ç;- 17't. 39 15. Officers of Organization: preSideut: ts~~<¿:~ Vice Pres1dent: ~_______t_____ ~ u.q Secretary: \\ d:1 U\ ('I ~ (E1?)(1)J..,b ¡[f- Treasurer: ÖbhkH1~")li~t í I -;). 7 2. S-G, cf4 ";,).1 S-, l' 'I) Address Bus. Phone , ~ '-:J 2.3.2Z¡ f', 3~'~,,~,c11.c"'¡,d ,;)'-,--,49'¡1 'ì~bl 0' ~'L'~_ ·~."r I D 1 ~S- M.t.'It.\.\IIov;>,,1è¿ '2.~'z.?S- r-¡ G "¡ "2..ISò ~OL.'S;' ~'\íi" I [~=KcJ, Lfð 1 <;.; e~fiT; t ~- Home Phone J(c,- ~+~-1 ;} ì z. ~'} a-L ':::11 L. Db o~ Î)(b-'Cf1::1..4 ì '31 ( #if 16. Member authorized within the organization to be responsible for conduct and operation of bingo games or raffles: Name: 1\Q Ÿ'l L.y iR, 0£il. I ( Address: 'ì ~;)o.;)'·)¡)"f'I¡I'Ûl 'Dr. 1?'c.lÀIl.U>I'\-UkL.:l::'~,;¡ 7~ Home Telephone Number ~ Business Telephone Number: óL (., -4-'1{jl . 17. Do you, and each officer, director and member of the organization fully understand the following: A. It is a violation of law to enter into a contract with any person, firm, association, organization (other than another qualified organization pursuant to §18.2-340.13 of the Code of Virginia), partnership or corporation of any classification what~r, for the purpose of organizing, managing or conducting bingo games or raffles? Yes No ______ -over- cd1l668:C42 B. The organization must maintain and file with the County's Internal Audit Department complete records of receipts and disbursements pertaining to bingo games and raffles as required by State and County Law, and Shat such records are subject to audit by the County's Internal Audit Department? Yes ~ No C. The organization must remit an audit fee of 1% of gross receipts with the Annual Financial Report not later than November 1 unless gross receipts are less than $2,000? Yes ~//,- No D. The organization must furnish a complete list of its membership upon the request of the County Internal~dit Department or other designated representative of the Board of Supervisors? Yes \,0/" No E. Any organization found in violation of §18.2-340.10 of the Code of Virginia, authorizing this permit is subject to having such permit revoked and any organization or person, shareholder, agent, member or employee of such organIzation who violated §18.2-340 or Article 1.1 of Chapter 8 of Title 18.2 of the Code of Virginia, may be gul1ty of a felony? Yes No F. The organization must provide written notification to the County Internal Audit Department of any change ip- elec,ted officers or bingo chairperson during the calendar year covered by this permit? Yes L-. No__ 18. Your organization must attach a copy of the organization's charter, articles of incorporation, bylaws, or other legal documents which describe the specific pur~se~ for which the organization is chartered or organized and must complete the Resolution below. 19. Your organizatlon ~! submlt a check in the amount of S25.00 payable to Treasurer, Chesterfield County as an application fee. 20. Additional pages where necessary to fully complete this application may be attached. 21. Have you and each officer of your organization read the attached permlt and do you and each officer agree on behalf of the organization to comply with each of the conditions therein? Yes .tL:- No __ 22. Submit this application to the Chesterfield County Attorney's Office by mail to: P. O. Box 40, Chesterfield, Virginia 23832 or by hand to: Route 10 and Lori Road, Administration Bldg, Room 503. 23. I hereby swear or affirm under the penalties of perjury as set forth in §18.2-434 of the Code of Virginia, that all of the above questions have been completely answered and that all the statements herein are true to the best of my knowledge, information and belief? WITNESS the following signatures and seals: Business Phone: ~N} -20ft ('\~ \ ' N Q. V\ (' L{-r-;> (be..c. I L. ~~ ~-~--.-;>.' \ ~"U?.1'J l J ~'^ \ . \ -{diu:/: {:'£\ ~ , 't ~,ü ()'l~o V\ D (·~~-T1.. dc' (., -~q 9/ Home Phone: (~7 0 -?J4:...~"7 Signature of Applicant: Name: Title: C\ \ì,l' \ ti I I _ r~ WVOL I r Ji,lrl~<_~ Ç:.,,-L~\l ~ \'.(J. ,M ¡~l"~ UG~-: ~j.3~dcr J Address: STATE OF VIRGINIA, ,;, I' , CITY/COUNTY OF (~t..¿',¿(. to-wit: ,/? ~:;;~:;:~:::. t:f:::::;.:-<j~ ~~ ~rþ:::~~: Æ.L~ Notary \.._, - /,7. d é _;;~ /e2ð-t t1./1 ,,: Notary ublic Public in and for the My Commission Expires: . /t'#¡¿,/foi- " , RESOLUTION BE IT RESOLVED THIS ~~SrDftdãy of ð)DJ , ~W ~/tss.1~. ~¿. ~ ~, supervi74~ I , ----:;.:, 19~ (date resolution passed), that KI ell ~'V\0i'\C! QIL.¿¿- is hereby authorized to apply to the Chesterfield County Board of of this organization for the ~1.q ù calendar year. 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E 2 . . >-.D ctI en 0 ~ ._.c: c: en ,_. rfJ :::J 'D.Q 0 ctI..... ro ~ - ..... o ~a iJ"" ~~ ~ ~~ ~ ~¡ ~¡ i- I q PERMIT NUMBER BR-14-90 (NON-TRANSFERABLE) [~ PERIOD COVERED 1/22/90 to 12/31/90 ~ ~ VOIDAFTER 12/31/90 ~ o~DATE ISSUED 1/22/90 ~i ;1 ADDRESSOFBINGO/RAFFLE 2900 W. ·BROAD ST. ~ Monday 5: 30 P.M. to 11: 00 P .M. ~~ ~ TIME AND DAYS OF GAMES Saturday 11,00 A,M. to 4'OQ P.M. ~o~.~~ ~ Richmond Area Mental Health Assoc. ~~ i C/O Nancy Cecil NAME ~ 9200 DonorR Dr. Richmond, VR ?1??Q ~~ó a a ADDRESS ~1 rJ is hereby authorized to conduct the above events under the pro- §¿~ ~1: visions of Chapter 4, ArtIcle IV of the Richmond City Code as ~~ ~~ amended. The issuance of this permit does not constitute an en- ~""~ ~~ dorsement of the City of Richmond or by any of its departments, ~il ~i officers or employees of the purpose or organization involved in [~ Þ these_nt& 4 b ~~ ~ ON THE PREMISES AT ALL TIMES SUCH BINGO OR ~;~ i~ RAFFLE IS IN OPERATION. :'~~ ~~ ~~ ~'" ~:-:'~ ~~~~~~~J¥~~~':::~':::;~~~~ .;~~~·~~·~£w-£~~ ;~c~·'~~~:('r:;"~·:~05!r~e~i;^'i~~ ~~~~_.~"?t~..~~~~~ì:~7.~~~~~~~~jt~~~~~~~~~~~~~~;~.::'f.. CITY OF RICHMOND, VIRGINIA "ÞEPARTMENT OF FINANCE FOR BINGO GAMES AND/OR RAFFLES The Richmond Area Mental Health Association, Inc. 2900-2906 West Broad Street Richmond, Virginia 23230 ~~~II «11r (! 0 U1<-7f J) &M~ZI.4.Q) l/'ëJ ,,, ¡ "- M .t ~~ '£"~:J : ---:> ('"\ Q' l.. 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I> Ri chrnond Area Mental Health Association . 1817 Monument Avenue Richmond, Virginia. 23220 Gentlemen: Based on information supplied, and assuming your operations will be as stated in your application for recognition of exemption, we have determined you are exempt from Federal income tax under section 50l(c)(3) of the Internal Revenue Code. We have further determined you are not a private foundation within the mean- ;~~t~~ñ.sl%tg~(l~tÀ'lvÎ5.the Code, because you are an organization described in You are not liable for social security (FICA) taxes unless you file a waiver of exemption certificate as provided in the Federal Insurance Contributions Act. 'You are not liable for the taxes imposed under the Federal Unemployment Tax Act (FUTA) . Since you are not a private foundation, you are not sUbject to the excise taxes under Chapter 42 of the Code. However, you are not automatically exempt from other Federal excise taxes. Donors may deduct contributions to you as provided in section 170 of the Code. Bequests, legacies, devises, transfers, or gifts· to you or for your use are deductible for Federal estate and gift tax purposes under sections 2055, 2106, and 2522 of the Code. 'If your purposes. character, or me1hod of operation is changed, you must let us know so we can consider the effect of the change on your exempt status. Also, you must inform us of all changes in your name or address. If yóur gross receipts each year are normally more than $5,000, you are re- quired Jo .file Form 990, Return of Orgnnization Exempt From Income Tax, by the 15th day of the fifth month after the end of your annual accounting period. The law imposes a penalty of $10 a ~ay. up to a maximum of $5,000. for failure to file a return on time. " You are not required to filci Federal income tax returns unless you are sub- ject to the tax on unrelated business income under section 511 of the Code, If you are subject to this tax, you must file an income, tax return' on Form 99G-T. In this letter we are not determining whether any of your present or proposed activi- ties are unrelated trade or business as defined in. section 513.of the Code. You need an employer identification number even if you have no employees. If an employer identification number was not entered on your application. a number will be assigned to you and you will be advised of it. Please use ~hat number on all returns you file and in all correspondence with the Internal Revenue Service. , (Please keep this determination letter in your permanent records. Please see paragraphs on reverse side.) ~ '. .... .. ... J. ¡I Sincerely yours, .~~ Irving Machiz District Director Form L-178 (Rev. 7-71) --.. - - ~ THE RJCHMOND AREA MENTAL HEALTH ASSOCIATION, INC. BY-LAWS ARTICLE I Name and Headquarters. Section I. The name of this organization shall be The RichJIlond Area Mental Health Association, Inc. . The term "Area" shall refer to the Counties of Henrico, Chesterfield, and the City of Richmond. Section 2. The Headquarters' of the Association shall be loc.at.ed in such ptace as determined by the Board of Directors. ARTICLE II Purpose The Association shall develop a citizen's voluntary movement to work toward: Section I. The improved care and treatment of the mentally ill. Improved methods and services in research, prevention, detection, treatment of mental illness'" Section 2. diagnosis and S e c t ion 3. The promot ion of mental health. ARTICLE III Memb~rship There shall be four classes of membership. S e c t i on I. General Membership. Upon payment of annual dues of One Dollar ($ I ) interested individuals and the members of their households' shall be members of The Richmond Area Mental Health Association and entitled to attend all membership meetings. This Class of Membership shall have no voting privileges. Sectio!J 2. Supporting Membership. Upon payment of annual dues of Ten Dollars($IO) interest·~d 'individuals and the members of their households shall þe members of The Richmond Area Mental Health .Association and entitled to attend all membership meetings. This Class of Membership shall have no voting privileges, but is intended tc distinguish those individuals who support the Association through their volunteer ~fforts and contributions. Sectior. 3. Group Membership. Upon paynlent of annual interested Groups shall be members of The Richmond Area entitled to representation at all membership meetings. have no voting privileges. Section 4. Board of Directors. for in Article IV. dues of Twenty-Five Dollars($25) Mental Health Association and This Class of Hembership shall Members a.reelected to serve as Directors, as .provici,¡:d ARTICLE IV ~ominations, El~ctions, & T¿rms of Office s(:ction I. Nominations. A nominating couunittee oLÚh~eBoard elected by the Board, of Directors. it shall be the duty of this nO~linations for officers and members of the Board of Directors. Members shall be committee to present No member m.:!)' be /..1,' . . . " -- - page 2. ARTICLE IV (continued... ) Section). continued... nominated whose consent to serve has not been first obtained. Nominations may be made from the floor by any member at any regular meeting of the Board of Directors with 'the consent of the nominee as long as there are vacancies on the Board at that time. - Section 2. Elections. Officers and Board Members shall be elected annually by the then sitting Board. Elections to fill vacancies may be conducted at any regular meeting of the Board of Directors. S e c t ion 3. Term of Office. Officers are elected for one year terms and may be re-nominated to serve with their consent. Directors are elected for one year terms and may be re-nominated to serve with their consent. Terms are in accordance with the precept of a .sel~-perpetuating board. ARTICLE V Board of Directors S e c t ion ). Number of Directors. The property and affairs of the Association sqall be managed and controlled by a Board of Directors which shall consist of not less than )5 (fifteen) and n~t ~ore than 35 ~thirty-five) persons, chosen ~ith due respect for geographic distribution, variety of professions, and areas of interest in the Mental Health field. At least two-thirds of the Board shall at all times consist 0'£ persons not professionally engaged in the Mental Health field. See t ion 2. Eligibi 1i ty for Elect ion. A þerson receiving monet~ry consideration from or serving as a staff member of any Mental Health Association shall not be el,gible for election as a member of the Board of Directors. S e c t ion 3. A member of the Board of Directors who is absent from half of the regular meetings of the Board within one year may be dropped from the Board at fhe discretion of the Executive Committee unless absent by reason of serious illness. ARTICLE VI Off ice r s & Th·e i r Du tie s Officers of this Association shall be a President, a First Vice-Presi- dent, a S~cond Vice- President, a Secretary, and a Treasurer. Section "")" Duties of the President. The P.resident shall preside at all meetings of the Board of Directors and th~, Executive Committee., The President shall appoint all committees deemed necessary f~r"the operation of the Association. The President shall be an ex-officio member of all committees except the Nominating Committee. Sect~on 2. Duties of the First Vice-President. The First ViGe-PrE?sidc1t shé.ll in the absence of the President preform the duties of that office. In case of a vacancy in the office of President, the First Vice-President shall succeed to that office for the remainder of the term. S e c,t ion 3. Duties of the Second Vice-President. The Second Vic~President shall in the absence of the President, and the First Vice-President, perform the duties of the office of President. The Šecond,Vice-President shall also serve as Chair- man of Membership. Section 4.' Duties of the Secretary. The Secretary shall keep accurate records of the meetings of the Association Board of Directors anä Executive Committee. Section 5. Duties of the Treasurer... The Treasurer shall collect., r€cdve, and dep~sit funds of the Association as directed by the Board of Directors; render financi- al statements to the Executive Committee when requested; and disburse funds as directed. . ! r-o- -. - - , , ARTItLE VII Meetings Section 1. Number. The Board of Directors shall hold at least 6 (six) regularly scheduled meetings during the year. Notification of meetings shall be given each Board Member ~t least 10 days prior to all regular meetings. Se c t i on 2. Quorum. The quorum for all Bòard of Directors Heetings shall be 11\t.~'n!af. members inclpding the President or one of the Vice-Presidents. , See,tion 3. Special Meetings. Special Meetings of the Board of Directors may be called by the President or on written request of any 4 members. No business may be conducted at a Sp~cia1 Meeting except that which is stated in the call. Se c t ion 4. Executive Committee. The Executive Committee shall meet on the call of the President. Section 5. Special Meetings of the Executive Committee may be called by the President 9r on written request of any 3 members. No business may be conducted except that which is stated in the call. ARTICLE VIII Executive Committee ~ect:on J. Members. The Executive Committee shall bp. r.ompcsed of tÞe Officers of the Board of Directors, Standing Committee Chairman, and the immediate past President. Section 2. Powers. The Executive Committee shall have all powers of the Board of Direct~rs in the management of the business of the Association between regular meetings of the Bòard of Directors. Actions taken by this committee shall be reported to the Board of Directors. ' ARTICLE IX Standing Committees Section ). There shall be the followi~g Standing Committees: Finance, Nominating, Education, Volunteer Services, Legislative, Rehabilitati~n, and Fund Raising. Section 2. Members of all committees except the Executive Committee and the Nominating Comm.ittee ne~d not be members qf the Board of Directors. ARTICLE'X Executive Director Section j"~ An Executive Director shall be employed by the Board of Directors. Section 2. Responsibilities: a. Shall appoint such other employees as the Board shall deem necessary. b. SLall direct and bE: responsible faT the '.lCrk of E'.Jch e¡;¡ployees. c. Shall, unless otherwise limited by the Board, have the poy¡er to remove all employees. d. Shall have charge of the business administration oÍ the Association. e. Shall'coordinate and supervise all of the programs of the Association. f. Shall meet with and advise the Board of Directors, the~Executive Committee, and all other Comrnitt~es. The Executive Director shall not be a member of these bodies nor have a vote in these bodies. ARTICLE XI Finance S~ction I. Accounting Year. The Association shall operat~ Unci0Y the Fiscal Y~ar, ~ ) through~ 30.. ~~~' ~eu..~ ~ 1\ , it ¡I i I I I I ¡ ' I c d tE i ia i)! I Ii :~~J~:;~~~/.,( ~:'ur' ~, ,...j .t.:~;:l '"l'! : ~~~.~~! ;~r."t} ::?:r! 'j,"j -,·'1 .( "1 ~\:f,,; ,d ~ :.~¡ . " I,." . ,~~ ( , .! ,:j ,. .~ " " ," , . , ' ",I .',\ ,:1 '\ , ;; -~ ..~ ~ ';: 1 :j 4 , , ~ ,. , . ,'<, ,:,·P..... ~'.'.¡.ol.':': "v~····' <:..~.~~,' ,1: ~l1~'-'-':'!1 \'t·":,,-~.-:,~~.ç./~f.. "t-...,,~.<j"rl~~' '~~"'~~l'¡ f,'·i1)'~':.f,1,¡~~¡:;~;. ; .~..#... .,~': . ","" ..~"1'+.;:.~1"....\: ~ " . P"'¡:;t ... ARTICLE XI ( continued...) See t ion 2. Funds. All funds received by the Association shall be credited Association and placed in depositories approved by' the Board of Directors. Section 3. Signatures. All checks drawn by the Association shall be signed at ~east two of the designated persons authorized by the Board of Directors to funds. to the by draw ... , Section 4'. Šhecks shall be issued for all bills of the Association within the guidêlines adopted by the Board of Directors or pursuant to special appropriations made by the Board of Directors. The accounts of the Association may be audited at any time at the discretion of the Board of Directors.. ARTICLE XII Dissolution Dissolution s~all be in accordance with Article VII 'of the Articles ,of Incorporation as amended; however, preference shall be".given to Mental Health charities in the area served by the Association as, long as those C ;': J r :. tie s are' e x e m p t 'u n d E: r s ec t ion 5 0 1 (C ) ( 3) 0 f the 1 n t ern a 1 Rev e n u e Cod~ of 1954.' " ARTICLE XII ParliamentarY'Authority Robert's Rules of Orde,r Revised shall govern this organization in all cases to which they are 'applicable and in which they are not inconsistant with these By-Laws. ARTICLE XIV Amendments These By-Laws may be amended at any regular meeting of the Board of Directors by a two-thirds majority vote of those members present and voting provided the proposed amendments have been submitted in writing to the Directors 20 days prior to the next regular meeting. 'O" ... ¡I ,- - ..~-~. c o p y ARTICLES OF' INCOP.POIU'.TION OF RIQiMOND AP~ MENTAL HEALTH ASSOCIATION We hereby aS80ciate to .form a non-st.ock. corporation W1der the provisions of Chapter 2 of Title 13.1 o~ the Code of Vir9inia and to that end set forth 'the following: ARTICW I The name of t.he corpora tion is Ri dll~ond Area Ment.al Health Associat.ion. ARTCLE I I The purposes for which t.he corporation is organized are: 1. To develop, in cooperation w~ the Virginia Association for Mental Health and the National Association for fvlental Health, Inc., a ci ti zens' voluntary organi:a tioD to Ä)rK towa.rd the improved care and treatment for the mentally ill and handicapped. 2. To improve methods and services in the research, prevention, detection, diagnosis of illness and treatment of mental illness and handicaps. 3. To promote menUl heal. th. The purposes of the corporation are exclusively benevolent and no part of net earnings shall inure to the benefit of any individual. ARTICLE III There shall be only one class of membersbip. Individuals upon payment of annual dues of One Dollar ($1.00), shall be members of the Richmond Area Mental Health Association, Inc., baving full voting privileges in corporate matters. Such members shal.l be entitled to membership for the ca.1.endar year in which contribution is made. - - 2. . ARTICLL IV The directors of tile corportition are to be selected in the following manner: i, There shall be a Board of Director. chosen ~ the membership at ea.ch Annual meeting, upon nomina'tion of the nominating comaittee or by a.ny mem1>cr of the Aasocia tion present in person. Directors shall be elected for & term of three years by vote of the membership according to its by-laws. ARTICLE. V The post office address oí the initial registered office is 201 East Car}' street.. Richmond., Virginia. The name of the city in which the ini tia.l registered o:f'fice is locateu is City of Richmond, Virginia. The name of its initial registered agent is J. R. Davila, Jr., who is a resident of Virginia and a. member of the Virginia State Bar, and whose business office is the same as the registered office of the corporation. ARI'Ia..E. VI The number of directors constituting the initial board of directors is three (3) a.nd the names anä adäresses of the persons who a.re to serve as the ini tial directors are: Peter W. Runkle 8711 Bedell Road, Richmond, :·Virginia. Carol C. I-Iarding 3803 Denison Road, Richmond, Virginia Elizabeth I.. \\Toolf 341.2 Park Avenue, Richmond, Virginia Dated . 1967 STATE OF VIR~INIA: to wi t: CI IY OF RlOU-DND: I, Dorothy E. Throckmorton, a Notary Public in and for the City / ,./~ - - . 3. and state of aforesaid, do certify that Peter W. RunkJ.e, Carol c. Harding and Elisabeth A. woolf', whose na.mes Are signed to the foregoing artieJ..s of incorporation, bearing date on the !Q!!!. day of February, 1961, have acknowJ.ec:i9eó the same before .. in lIlY Ci'tV and State at'oreeaid. My eoømd.asion expires December 23, 1969. Given under my hand this .!.2!!l day of February, 1961. Dorothy K. Throcklaorton Nota.ry PubJ.ie -SLIEN,I CO,~y KEITER, STEPHENS, HURST, GARY & SHREAVES CERTIFIED PUBLIC ACCOUNTANTS P.O. Box 32066 RICHMOND, VIRGINIA 23294-2066 INNSLAKE PLACE INNSBROOK CORPORATE CENTER 4401 DOMINION BOULEVARD GLEN ALLEN, VIRGINIA 23060 (804) 747-0000 FACSIMILE (804) 747-3632 MEMBERS AMERICAN INSTITUTE OF CERTIFIED PUBLIC ACCOUNTANTS V,RG,N,A SocIETY OF CERTIFIED PUBLIC ACCOUNTANTS October 30, 1989 Mr. Terrill V. Ramsey City Auditor City of Richmond Room 806, City Hall 900 East Broad Street Richmond, Virginia 23219 Dear Sir: Per our conversation of October 25, 1989, it is my understanding that the filing deadline for the September, 1989 annual audited bingo report has been extended from November 1, 1989 to December 1, 1989 if the following is done: 1. The non-profit organization encloses it's annual report as completed by members of the organization by November 1i 1989. 2. The annual audit fee for the City of Richmond is paid by November 1, 1989; and if 3. The accounting firm secured by the non-profi t organization confirms that they are in the process of completing the audit and will file audited report by December 1, 1989. Ve wish to confirm that our firm has been secured by Richmond Area Mental Health Association and the audit is in process. It is our intention to file the audited report no later than December 1, 1989. Sincerely, ~<) ß. E~ Dolores B. Eroh Enclosure - CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA February 14, 1990 MEETING DATE: ITEM NUMBER: 14.B. SUBJECT: Public Hearing to Amend Zoning Ordinance Relative to Height Restrictions for Structures Near Airports. COUNTY ADMINISTRATOR'S COMMENTS: f~ A-~ SUMMARY OF INFORMATION: BACKGROUND: The General Assembly has enacted legislation requiring the State to review building permits within airport height obstruction zones unless the Zoning Ordinance is amended. The amendment will not change any existing height limitations, but will eliminate the need for developers within the County to obtain separate state approval of their building permit. The current restrictive covenants for the Airport Industrial Park are consistent with the Ordinance Amendment. On December 19, 1989, the Planning Commission held a public hearing and recommended approval of this amendment. RECOMMENDATION: The staff recommends amendment relative to airports. the Board adopt this zoning ordinance height restrictions for structures near PREPARED BydL ¿~ Thomas E. obson~ Director of Planning ATTACHMENTS: YES }J( NO 0 SIGNATURE: cR#( COUNTY ADMINISTRATOR gQ04~ 2FEB1490/A:AGENDA/gok . . . , - .- AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1978, AS AMENDED, BY AMENDING AND RE-ENACTING SECTIONS 21-39, 21-40, AND 21.1-212 RELATING TO HEIGHT RESTRICTIONS FOR STRUCTURES BE IT ORDAINED by the Board of Supervisors of Chesterfield County that: (1) sections 21-39, 21-40 and 21.1-212 of the Code of the County of Chesterfield, 1978, as amended, are amended and re-enacted as follows: Sec. 21-39. Exceptions. Except as set forth in section 21-40, height limitations shall not apply to church spires, belfries, I . S cupo as, domes, heat transfer un~t, tanks, monuments, water /\ towers, chimneys, flues, flagpoles, radio or television antennas, or similar structures, having an aggregate area less than twenty-five (25) percent of the ground floor building area, nor to parapet walls or bulkheads extending not more than four (4) feet above the limiting height of the building, nor to radio, television, electric power, or other transmission towers, nor to grain elevators, derricks or other necessary industrial, utility or public service structures; provided, that no such structure shall exceed a height in any R District of fifty (50) feet, in any M-2 or M-3 District of one hundred (150) feet, nor in any other district of one hundred (100) feet, unless authorized by the board of zoning appeals as a variance. SPP/bam082.txt QOOCð -. - - Sec. 21-40. ,Near AirPorts. The heights of all buildings and st=uctures :eea~eà wi~hin_a~_a~ea-5neWft-en-an-a~~~e~~-e~5~~~e~~en-enar~-£~:eà wi~h _ ~~e - àiree~e~ - e£ - ~rann~n;' - 5na:: - be - H:r.\i~eà - ~e - ~ne fte~~a~5-~e~~,:d:~~~Þ%e-aeeerd±ft~-~e-~~a~-ehar~ includina the heiahts of all structures enumerated in section 21-39. shall be limited to prevent the penetration of zones and surfaces provided for in Federal Aviation Reaulation Part 77 and Rule 19 of the Virqinia Department of Aviation. For the 'CurPose of this section. "structure" shall mean anv obiect. includinq a mobile ob;ect. constructed or erected bv man. includinq but not limited to buildinqs. towers. cranes. smokestacks. earth fo~ations. overhead transmission lines. ilaq poles. and ship masts. 000 Sec. 21.1-212. Heiqht Exemptions and Limitations. (a) Except as set forth in sub-sec":ion (b) of this section. Hheight limitations . shall not apply to church spires, belfries, cupolas, domes, heat transfer units, tanks, monuments, water towers, chimneys, flues, flagpoles, radio or television antennas, or similar structures, having an aggregate area less than twenty-five (25) per~ent of the SPP/bam082.txt -gOO" ;' - ground floor building area, nor the parapet walls or bulkheads extending not more than four (4) feet above the limiting height of the building, nor to grain elevators, derricks or other necessary industrial, utility or public service structures; provided, that no such structure shall exceed a height in any "R", "R-TH", "R-MF", "0-1" or "C-l" District of fifty (50) feet, nor in any other district of 150 feet. (b) The permitted heights of all buildings and structures :!aa=== - Þe - ~eàt:!.eeà - i£ -~ne - e:i:~ee~e~ - o~ - P=annin~ cie~e~ine:! - ~aa~ - üe - !!~~t:!.e~':1~e!! - wo"c:tld- - :i:n~e~£e~e - w~'en - ed:~ ~~a££ie - a~ - ~ne - eet1ri~Y - Ai~~e~~ - er - üe - eettn"eyL~ - Bme~geriey eemm':1n:i:ea~ien-Sy!!~em includina the heiahts of all structures enumerated in subsection (a) of this sect~on. shall be limited to prevent the penetration of zones and surfaces provided for in Federal Aviation Reaulation Part 77 and Rule 19 of the Virginia Department of Aviation and to prevent interference with the County's Emeraency Communication .. System. For the purpose of this section, "structure" shall mean any obiect, includina a mobile obiect, constructed or created bY man, includina but not limited to buildinas, ~ towers, cranes. smokestacks, earth formation. overhead transmission lines. flaa~oles and shipmasts. J SPP/bam082.txt QQ048 - .- CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA MEETING DATE: February 14, 1990 ITEM NUMBER: l4.C. SUBJECT: Public Hearing t,o Consider Adding a Section to the County Code Prohibiting Solicitation for Prostitution COUNTY ADMINISTRATOR'S COMMENTS: ;f~ )ffL~ SUMMARY OF INFORMATION: Current state law and the Chesterfield County Code do not make it é' crime to solicit for prostitution. However, Chesterfield County may adopt a local ordinance prohibiting solicjtatior f()T prostitution based on authority contained in our Chart~r. The proposed County ordirance (see attacheð ordinance) would allow criminal prosecution fer f"olicitation to commit legally prohibited sexual acts as well as solicitation to commit any sexual act for money. The penalty for conviction would be up to twelve months in jail and up to a $1,000 fine. In 1975, the City of Richmond adopted a similar ordinance and their ordinance withstood a constitutional challenge and has resulted in successful prosecutions. Both the Police Department and the Commonwealth I s Attorney have expressed a need for this revision to the County Code. Because of the immediate need for the ordinance as expressed by the Commonwealth's Attorney, the Board adopted the attached ordinance on an emergency basis at its meeting on January 10, 1990. Recommendation: It is recommended th,at" ~~he Board ad~ attached ordinance on a permanent basis. \, " PREPARED BY: "~ r '. teven L. Mlcas County Attorney ATTACHMENTS: YES 0 SLM/bam4135:B31 NO 0 SIGNATURE: c/&I( COUNTY ADMINISTRATOR tot ODD', - - AN ORDINANCE TO AMEND CHAPTER 15.1 OF THE CODE OF THE COUNTY OF CHESTERFIELD, 1978, AS AMENDED, BY ADDING A NEW SECTION 15.1-32 RELATING TO THE PROHIBITION OF SOLICITATION FOR PROSTITUTION BE IT ORDAINED by the Chesterfield County that the Chesterfield, 1978, as amended, section 15.1-32 as follows: Board of Supervisors of Code of the County of is amended by adding a new Sec. 15.1-3~. Solicitation for Prostitution. etc. It shall be unlawful for any person, within the limits of the County, to solicit another by word, sign or gesture, to commit any act which is lewd, lascivious, or indecent, or to solicit for the purpose of prostitution. Any person, upon conviction thereof, shall be guilty of a class one misdemeanor. For state law reference, see Code of Virqinia section 18.2-346. '.~ . PCAjbam109.txt OOO!jfJ - \ I "- CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA MEETING DATE: February 14, 1990 ITEM NUMBER: 14.D. SUBJECT: UTILITY PUBLIC HEARING: Amendment to the Water and Sewer Ordinance Revising the Eligibility Date for Sewer and Water Refunds COUNTY ADMINISTRATOR'S COMMENTS: R~j~ SUMMARY OF INFORMATION: Staff requests the Board adopt an amendment to Sections 20-39.3 and 20-71.8 of the Water and Sewer Ordinance. On January 10, 1990, the Board set a public hearing date of February 14, 1990 at 7 p.m. to consider an amendment to the Water and Sewer Ordinance. BACKGROUND: Currently, there are five (5) County/Developer contracts which are not 100% complete and includes County participation through refunds based on the policy in effect prior to October 1, 1988 provided construction is completed by December 31, 1989. Staff has received requests from two of the developers to amend the contract to insure they receive refunds based on the old policy in effect at the time the contract was executed. PREPARED BY: Lt-J -~ Q~W~~ William o. Wright Principal Utilities Engineer ATTACHMENTS: YES 0 NO 0 SIGNATURE: ~ 8QD5. COUNTY ADMINISTRATOR -. .. . . .. --- ,- Agenda Item February 14, 1990 Page 2 Staff has evaluated the requests and discussed the matter thoroughly with the County Attorney's Office. The projects were delayed by inclement weather and unforeseen quantities of rock. The proposed amendment provides for refunds under the old ordinance for that portion of the project completed by December 31, 1989 with the remainder of the project refund under the provisions of the ordinance in effect at the time of completion. Staff recommends the Board adopt an amendment to Sections 20-39.3 and 20-71.3 of the Water and Sewer Ordinance as follows: Water 20-39.3 Effective Date of Eligibility for Refunds. Development which has received tentative approval or si te plan approval by October 1, 1988, shall be eligible for refunds under the terms and conditions of the existing ordinance provided a contract for the extension is executed by April 1, 1989, and construction is completed by December 31, 1989. Where the project under contract is not 100% complete by December 31, 1989, the portion of the project that is complete will be refunded in accordance with the policy in effect prior to October 1, 1988 and the uncompleted work will be refunded based on the policy in effect at the time the work is completed. Sewer 20-71.3 Effective Date of Eligibility for Refunds. Development which has received tentative approval or site plan approval by October 1, 1988, shall be eligible for refunds under the terms and conditions of the existing ordinance provided a contract for the extension is executed by April 1, 1989, and construction is completed by December 31, 1989. Where the project under contract is not 100% complete by December 31, 1989, the portion of the project that is complete will be refunded in accordance with the policy in effect prior to October 1, 1988 and the uncompleted work will be refunded based on the policy in effect at the time the work is completed. RECOMMENDATION: Staff recommends the Board adopt the amended ordinance as reflected above. 00052 - CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGE NDA MEETING DATE: February 14, 1990 ITEM NUMBER: 15. A. SUBJECT: Use/Rental of School Facilities COUNTY ADMINISTRATOR'S COMMENTS: ~C¿:71~ //}~rKh:~ SUMMARY OF INFORMATION: un January 43, ~~~O, the School Board approved a reV1Slon to School Board Policy #617, which addresses the use and rental of school Facilities. This policy has been reviewed by the Liaison Committee and the revised policy includes its suggestions. The revised policy includes the following: * non-school use of school facilities applies to those individuals and groups who are not employees of the school system who are performing responsibilities as employees of the school system. * non-school use of school facilities shall not include activities that are perceived to be in direct and/or inappropriate competition with free enterprise. * no non-school use or category of non-school uses will be permi tted to occur on school property unless it has been recommended by the School Board and approved by the Board of Supervisors. * Non-school use categories will be reviewed by the School Board in April of each year and a review report and recommendations will be submitted for review and approval to the Board of Supervisors by May 1 of each year. I PREPARED BY: l l..~ ______ ATTACHMENTS: YES 0 NO 0 Bos:R038 SIGNATURE: ~~MINISTRATOR "Q~Q~J ~ ... .. ~ . -. Board of February Subject: Page 2 Supervisors Agenda Item 14, 1990 Use/Rental of School Facilities Attached to the revised policy is a list of non-school use categories that were approved by the School Board and that it recommends for approval by the Board of Supervisors. ACTION REQUESTED OF THE BOARD OF SUPERVISORS Approve the attached list of non-school use categories. . ~, \, *tÔQ54 COUNTY Pü. Q ~... (qv v(\ Ii' ( ) t!: ~ ffJ 8 ~ ,.. e,) Ci) OFFICE OF THE SUPERINTENDENT SCHOOL BOARD Jeffrey S. Cribbs Chairman-Mid lot hi an Griffin R. Burton Vice Chairman-Dale John A Card eo, M. D, Clover Hill Mrs, Jean P, Copeland Matoaca William H, Goodwyn, Jr. Bermuda SUPERINTENDENT E, E. (Gene) Davis, EdD, -. .- CHEsrERFIELD COUNTY PUBLIC SCHOOLS CHESTERFIELD, \JIRGINIf:\ 23832 · (804) 748-1411 January 30, 1990 Mr. Lane Ramsey County Administrator Chesterfiel~~nty, Virginia Dear M~y(.~/L Enclosed is a copy of School Board policy #617 which was revised by the Chesterfield County School Board on January 23, 1990. Please note that the revised policy includes suggestions made by the Board of Supervi sors, School Board/Board of Supervi sors I Liaison Committee and you. Also enclosed is a list of non-school use categories that were approved by the School Board and are recommended for approval by the Board of Supervisors. Please advise if you need additional information. Sincerely, ~/ E. E. (Gene) Davis, Superintendent Ed.D. 1t QQ055 - - COMMUNITY RELATIONS 617 Page 1 Use/Rental of School Facilities The following rules and regulations shall apply to all applicants desiring to use any building which is operated by the School Board. The principal, who must approve the form, is responsible for seeing that the rules and regulations are followed, and that maximum security and safety are maintained during the rental period. Copies of the rules and regulations and application forms for use of school facilities are available in the office of the Director of Buildings and Grounds. 'iQ,o~ - COMMUNITY RELATIONS 617 Page 2 I'il 2~. Acceptance or Reiection The Sanø.P4! Board reserves the right to accept or reject, at any ':':':':':':lTmê:', any application for use of facilities. Advance payment of fees will be refunded if rejection of applica- tion is necessary. 3~. Activities Only those activities open to the public will be allowed in school facilities or on school campuses. 4~. Activitv Limitations No series of meetings, engagements, etc., will be allowed in the same building without special authorization by the superintendent or designee. 5 4. Admission Charqes When admission is charged, full rental rates and reimburse- ment of costs for all services rendered by employees of the school division will be applicable as will facility rental rates. 6 5. Illeqal Substances¥~~!P:!ª~ Alcoholic beverages or drugs are not to be brought, consumed ~~e~l;ia~~! 7~. Applicant The applicant shall be an officer of the organization which is making application for use, or he/she shall be a responsible citizen of the County and a member of the organization making application. Authorization can only be .. OOO~'l - - COMMUNITY RELATIONS 617 Page 3 given for use by a non-profit group or organization. 7. Authorization Inclusions rolicy, rules, regulations, and administrative procedures apply to all use by all groups except intra Gchool groups \lithin the individual school's organization. In the latter cases, the principal of the reGpecti ve. school has administrative authority to allow use. 8. Crowd Limitations The crowd may include only as many persons, seat for seat, as the facility is designed to accommodate as posted. 9. Custodial Services These include: A. Opening and closing buildings, doors, and windows; B. Turning on and off lights, heating/air conditioning system; and C. Normal cleaning after usage. These do not include: A. Transporting equipment and/or supplies; B. Arrangement of any special furniture or equipment; or C. Supervision of activities or crowds. 10. Food and Refreshments Food and refreshments may be sold, served, and consumed only in the dining area of a building, the concession stand area, or rented grounds area of the school campus. Refreshments must be confined to the above specified areas. 11. Games of Chance Schools may be used for certain limited types of games of chance by related school groups provided that permission is obtained from the Superintendent or designee and a permit is obtained from the Board of Supervisors. UOD~, - .- COMMUNITY RELATIONS 617 Page 4 12. Grounds Organizations, such as Parks and Recreation, authorized to use any area of the campus will be required to keep the grass mowed regularly, the area cleared of trash, litter, and debris, and the ball diamond and fields maintained to well-established elevations at all times during the period of time authorization is in effect. 13. Gvmnasium Gymnasium shoes are to be worn by persons using the floor of this facility. street shoes are only allowed on the floor during dance sessions at which time a protective material will be applied for protection of floors. 14. Kitchen Whenever a kitchen is rented, a member of the school food services staff must be present during the authorized time of rental. A fee will be charged for this service. 15. Liability The group to whom the facility is rented shall be held responsible for: A. Proper conduct of persons in attendance; B. Care of property; and C. Buildings/grounds after use shall be left free of trash, debris, etc., and in similar conditions to those which existed prior to authorized use. Liability insurance may be required prior to use of facility. 16. Liqhted Athletic Fields A fee to defray the cost of lighting will be charged. Regular procedure must be followed in making application for use authorization of fields. 17. Priorities in Authorization A. School Groups B. School-related Groups C. County Governmental Agencies QOO~9 - .-. COMMUNITY RELATIONS 617 Page 5 D. civic Groups E. Church Groups F. Political Groups G. other Non-Profit Groups 18. Rental Payment Rental payment is preferred with the application form, by check, for the full amount payable to: County of Chesterfield, School Board, covering rental fee and reimbursement of costs for all services to be rendered by employees of the $@I§§W Board, covering rental fee and reimbursement of cÒS'ts""'for all services to be rendered by employees of the RPI§RË Board. However, when the organization using t::hé""faëility depends on money collected at the event to pay the fee, the organization will have 10 school days to remit the fee. If the fee is not remitted in 10 school days, no future use will be grnated without remittance. 19. Rental Rate Exclusions There will be no rental fees or reimbursement of costs for services rendered by employees of the school system when facilities are used no more than once each calendar month for a regular or special meeting of an intra-school group or parent-teacher association. There will be no rental rate charged for additional monthly meetings or special annual events/activities of the above organizations, but the reimbursement of costs for services rendered by employees of the school division will apply. 20. Rental Rates Rental rates will be established annually by the School Board. 21. Reservation for Use Reservation for use of facilities can only be made after the application has been approved by the principal and the Department of Buildings and Grounds. 22. School Representative The School Board requires that an employee of the school division be present at all times when a building is being . ,QO..Q {i ~ .. - COMMUNITY RELATIONS 617 Page 6 used by authorized personnel. 23. Smokinq Smoking is not permitted in the buildings. 24. staqing or Decorations Staging or decorations must be done so as not to deface or damage any property, and must be subject to the approval of the respective principal in charge and the superintendent's designee in central administration. It is required that no elaborate decoration or re-decoration be planned prior to approval. All decorations, etc., must meet all building and fire prevention codes of the county. The county fire marshall must be contacted for recommendation, inspection, and approval. 25. Submission of Application Application must be submitted at least two (2) weeks prior to date(s) on which use is requested. 26. Time Limitations Time limitation is midnight of date(s) authorized for use to be made. 27. Use of Special Liqhting and Public Address System These must be operated by trained school personnel. Organizations authorized to use those facilities will be charged for usage. Payment will be made directly to the school. rB-. Activities Only those activities open to the public ~lill be allm..ed in school facilities or on school eompu3es. 28 -2-9-. Only §:gP;gª+::::::::µ§:~g::::sehool related or Parks and Recreation sponsí:>fe'd"'c;ffoiipS may use school facilities for a dance. 29 ~. In accepting an approved building use permit, the permit holder agrees to hold the division "save harmless" from any damage or claims arising from the action of the permit holder, his/her employees, or patrons while the facility is in use. ~ 30 ~. The following procedures shall be followed when any church t 00061 -. - COMMUNITY RELATIONS 617 Page 7 group is applying for rental of a school building for church services on a continuing basis: A. Land must be owned by the applicant. B. A contract for construction of the applicant's facility must be signed with actual construction to begin within six (6) months of the date of application. c. If the above conditions are met, a new application must be resubmitted every six (6) months with a progress report and time schedule as to anticipated occupancy attached. D. Rental of a school facility by a church whose present structure is being remodeled is permissible. However, as in the case of other church groups, an application must be resubmitted every six (6) months along with a progress report and time schedule as to anticipated occupancy attached. Approved: December, 1988 Amended: September, 1989 Revised Draft: January 23, 1990 (jOQIJ2 -, - Attachment C CHESTERFIELD COUNTY PUBLIC SCHOOLS NON-SCHOOL USE CATEGORIES Parks and Recreation - department sponsored recreation activities - cosponsored recreation activities - latchkey programs Scouting Activities Homeowner Association Meetings and Activities civic Club Meetings and Activities Board of Supervisors - constituent meetings - public hearings - planning workshops - award and recognition activities Churches - religious services - recreation activities Governmental Agencies Community or Service Clubs - meetings - recreation activities latchkey programs i·¡ not o:thcndse availablt: ill Lht:::: immediate communi~ r? ~, Private Sector - awards and recognition of employees Youth Athletic Associations - meetings - awards and recognition activities Political Activities (Require local sponsor) January 23, 1990 t QOOß3 - - CHESTERFIELD COUNTY PUBLIC SCHOOLS CHESTERFIELD, VIRGINIA ¡. School Board Meeting Minutes for January 23. 1990 A Work Session of the Chesterfield County School Board was held on January 23, 1990, at six o'clock in the Board Room of the School Administration Building. The meeting began with the presentation of the Superintendent's 1990-91 financial proposal. Present: Jeffrey S. Cribbs, Midlothian; William H. Goodwyn, Jr., Bermuda; Griffin R. Burton, Dale; John A. Cardea, M.D., Clover Hill; Jean Copeland, Matoaca; Dr. E. E. (Gene) Davis, Superintendent; Dr. Ann Fuqua, Assistant Superintendent for Instruction; Thomas R. Fulghum, Assistant Superintendent for Operations and Facilities; Ralph Westbay, Assistant Superintendent for Finance; Dr. Joyce Luck, Assistant Superintendent for Human Resources; Dr. Carl Chafin, Managing Director for Planning and Evaluation; Debra Marlow, Director for Community Relations; and Pat Bartl am, School Board Secretary and Clerk. Attending the presentation from the County were Mr. Lane Ramsey, County Administrator; Mr. Maurice Sullivan, Vice-Chairman, Board of Supervisors; and Mr. Jay Stegmaier, Director of Budget and Management. Dr. Davis presented the FY91 financial proposal which requests a total of $223.7 million, an increase over the FY90 adopted budget of 16.2%. The Super1 ntendent' s proposal sets forth an educat i on plan ci t i ng 'i:heresources needed to address not only growth and mandates, but also the IIIbase qual ity" education our students deserve. Approximately 70% of the educition plan for growth and mandates in the FY91 Financial Proposal directly benefits instruction. An adjustment in the teachers' salary scale from a mandated 5.6% to a 7.2% increase (which would partially address the market equity issues) would cost approximately $1.8 million. Mr. Westbay highlighted issues withil' the proposal which was distributed to those attending. The Board requested a prepared list of items which have been deferred in the past several years from the maintenance budget (school by school). They also requested an outline of how the $140/per pupil for weighted funding would be used - what schools would be involved, etc - and full cost, by school, for the Bensley proposal. Mr. Sullivan thanked the School Board for inviting representatives from the County. He asked that both sides take a close look at health care costs and work together to come up with a package that is appropriate for all County employees and that does not 'break the bank'. He also asked that the school division take a close look at contract services for maintenance and custodial services. Mr. Cribbs asked that any questions or clarifications needed on the budget be directed to Mr. Ralph Westbay and his staff. Any requests for information will be answered and distributed to all Board members as soon as possible. Mr. Cribbs requested that copies of these replies be made available to members of the Liaison Committee and County staff. , Mr. Cribbs called for a fifteen minute recess. - - The regular meeting of the Chesterfield County School Board ~as called to order by the Chairman, Jeffrey Cribbs. The Pledge of Allegiance to the Flag of the United States of America was recited. Members of Cub Scout Pack 876 were recognized. Mr. Burton moved that the minutes for January 9, 1990, be approved as presented; Dr. Cardea seconded the motion, and the minutes were approved. AGENDA APPROVAL Dr. Davis stated an executive session would be needed to discuss acquisition of real property, a personnel matter, and a student disctp1ine case. Also, School Board Members would be recognized for School Board Appreciation Week. Mr. Cribbs suggested the executive session be held at the end of the meeting. The agenda was approved. No one requested to speak at the Public Hearing on Budget. AWARDS AND RECOGMITJONS Memorandum '102 - Recognition of the United Way Recresentatives The United Way of Greater Richmond addresses many child-related issues each year such as teenage pregnancies, latchkey children and alcohol abuse. Chesterfield County Public School s had a goal of $59,725; they collected $60,102, which represents a 100.6% attainment of the goal. Jan Rozze1le, United Way Division Chairman, recognized top contributors and campaign managers. Memora~dum '103 - 1988-89 School Board Academy Awards School Board members who attend events sponsored by the Virginia School Boards Association Ire awarded points for each event attended. Dr. Davis presented Jean Copeland and William H. Goodwyn, Jr. Certificates of Achievement for accruing over 24 credit hours through VSBA. Dr. Davis presented each Board member a certificate in recognition of service to the community. Governor Wilder proclaimed February 4-10 as School Board Appreciation Week. Chesterfield County School Board lltembers were recognized for the contribution they make to the young people of our community. 'P~ERI"1EHDENT'S REPORT Memorandum 1104 - Crisis M~naQement Plan The Chesterfield County Schools' Crisis Management Plan was developed as a measure to better manage a crisis situation. The development of and training for this plan began list spring with Crisis Intervention Teams in the schools and the completion of that training in the fall. Notebooks have bet". distributed to every building in the school division. The plan involves coordination of the school division's psychological services, the Community Relations Department and 2 - ..... the Safety Office with the County's Fire and Police Departments and the disaster plan. Memorandum 1105 - Capital Projects Status ReDort The following monthly construction status report was presented: EC/AC Status ReDort. All schools under contract and work generally proceeding quite satisfactorily. Bellwood contract signed this month; thus, no field progress, to date, but contractor assembling materials and equipment and will start within two weeks. Problem previously reported with Curtis Elementary project concerning roof material, design, existing conditions, etc., .ay require litigation or arbitration unless resolved at next scheduled meeting. Phase II and III plans development progressing satisfactorily. Alteration and Additions Status Report. Slab on grade poured, masonry and structural steel underway at Bensley. Temporary bus loop and staff parking completed; foundations underway at Mid10thian Middle School. Four High School Site ImDrovements. All work under basic grading contracts virtually complete. Considerable reseeding will have to be done in the spring. Track rubberized surfacing to be done in sumer. Baseball lighting contractor at Matoaca still waiting for replacement of broken light pole. New School Status ReDort. Masonry and underground plumbing and electric underway at both Woolridge and Ecoff Elementary Schools. Sitework delayed three weeks in December now underway again at Bailey Bridge Middle School. Bids due to be opened for building contract on January 17, 1990. Closed Out Projects Report. No projects were closed out this month. Central Enerav Management. Work progressing satisfactorily. Asbestos Abatement. Specific areas being tested in six schools; awaiting results. Chanae Order Status. Change orders listed as follows: Thomas Dale (2); Meadowbrook, Bensley Elementary and Matoaca High Schools. ACTION ITEMS Memorandum 1106 - 6ecommended Personnel Action for 1989-iQ Mr. Goodwyn moved that the School Board approve the personnel actions as listed and authorize the Superintendent to offer contracts, make assignments, approve appropriate salary placements in accordance with adopted salary scales or give appropriate notice of the action taken. Mr. Burton seconded the motion, and it was approved. Mr. Cribbs introduced Anne O'Toole, tanguage Arts Specialist, and Tina Forney, LD Instructional Specialist. 3 , - -' Memorandum 1108 - Consideration of Bids for Bailey Bridge Middle Scho.Q.l Bids were received on January 17, 1990, from five contractors. There were two additive bid alternates: Alternate '1 - Addition of four health classrooms Alternate '2 - Construction of four tennis courts - The bids results were: BIDDER BASE BID ADD ALT. 1 ADD ALT. 2 Kenbridge Construction S8,283,690 S141,130 S75,000 Kenbridge, Virginia Branch & Associates 8,305,000 147,000 72,000 Roanoke Virginia Alekna Construction 8,499,690 151,130 75,000 Endicott, New York Jamerson & Sons, Inc. 8,667,690 144,179 76,550 Appomattox, Virginia English Construction 9,309,690 171 , 130 75tOOO Altavista, Virginia Construction Control 8,653,401 193,908 57,500 Est1111ate Mrs. Copeland moved that the School Board record the bids and awar-, the contract to Kenbridge Construction Company in the amount of $8,424,820 which would include Add Alternate One and authorize the Superintendent to sign the related contracts. Dr. Cardea seconded the motion, and it was approved. Memorandum '109 - Request ApDroval of Petty Cash Reimbursement for December. 1989. Disbursements Mrs. Copeland moved that the School Board authorize the Superintendent to request reimbursement of the petty cash fund for the month of December, 1989, in the amount of SI21.52; Mr. Goodwyn seconded the motion, and it was approved. fc'r...,'110 -"vision of Rentl~ Mr. Fulghum stated the School Board had agreed on gUidelines for school use and non-school use of school facilities in October. Mr. Fulghum, Mrs. Jean Ridgeway, Mr. John Stith and Mr. John Titus served on a committee to review the policy and develop regulations necessary to implement the intent of both the School Board and Board of Supervisors. Drafts of school use categories, non- school use categories and suggested revisions to School Board Policy '617 were prepared and presented to the Board of Supervisors/School Board ~ i a ison Commi ttee on December 7 1989; additional input was received. Revised drafts were 4 ..... _" d i stri buted on December 11, 1989, and suggested changes were presented in Attachment A (Schaol Board Policy 1617); Attachment B (School Use Cat~gories); and Attachment C (Non-School Use Categories). Copies of these documents are available upon request. Cl 6.X1JeqaJ SUbstancesJVeapons, regarding weapons. Memorandum #112 - State/Federal Grant ApDrODriations FY89-9Q Chesterfield County Public Schools receives various grants from the State and Federal governments. Grant funds are estimated and at the close of each fiscal year, adjustments are made. The School System has several grants that need appropriations and adjustments in order to comply with the rules and regulations of each. These grants and the adjustments needed were presented. Mrs. Copeland reconwnended that the School Board accept the following grants and request the Board of Supervisors approve the appropriation of School grants: FY90 Pre$chool Incentive Grant. Accept the FY90 grant award in the amount of $18,000 and increase estimated Federal revenue and appropriations f~r thh grant. FY90 SDecial Education Inservice Gran~. Accept the FY90 Federal grant award and increase revenues and appropriate funds in the amount of $7,143 for this grant. fY90 Soecial E4ucation EQuipmen~. Accept the Federal grant in the amount of $6,800 to purchase equipment to assist in evaluating students with severe physical handicapping conditions and increase revenue and appropriations for a like amount. . FY90 Handic,oDed Students. Accept the FY89 Chapter I grant for handicapped students and increase Federal revenue and appropriate funds in the amount of $5,230 for this grant. FY90 DruG Free Schools. Accept the FY90 Federal grant for drug-free schools, increase Federal revenue and appropriate funds in the amount of $156,737 for this grant. FY90 Parent Resource Center Grant. Accept the Federal grant for $ð,OOO to begin a parent resource center and increase revenue and appropriations for the same. 5 ........ 1989 JTPA/CATC Title II-B Summer School Grant. Accept Federal funding in the amount of $16,143 which was an extension of the JTPA/CATC grant and increase revenue and appropriations for the same amount. FY90 JTPAlCATC :Title II-A Grant. Accept Federal funding in the amount of $41,031 to continue this program in FY90 and increase revenue and appropriations for a like amount. Phase I Vocational As~essment Proiect for Handicaoped Student$. Accept Federal funds in the amount of $5,000 to provide skills assessment for seventh grade special education students and increase revenue and appropriations for a like amount. Bus1n~ss Internshios for Vocational Education Teachers. Administrators. and Guidance Counselors. Accept Federal funds in the amount of $5,000 to provide educators an opportunity to obtain an insight into various requirements for employment which CCPS graduates face, and increase revenue and appropriations by the same amount. Gifted in Technical Arts Grant. Accept the $5,000 Federal grant to provide a model program for gifted students in the technical arts and increase revenue and appropriations in that amount. £L..lAG. Accept the Federal grant of $17,500 for this special program for eligible legalized aliens and increase revenue and appropriations for the same amount. Dr. Cardea seconded the motion, and it was approved. A resolution recommending the School Board's approval of these listed grants will be sent to the Board of Supervisors. Memorandum 1113 - Policy Adootion - ACQuisition of Real Prooerty for School Use The Chesterfield County School Board does not currently have a policy that specifically addresses acquisition of real property. It is apparent that there is a need to address this topic as a part of School Board policy and such policy should be accompanied by appropriate administrative procedures. The following attachments were presented: Attachment A states: OPERATIONS AND FINANCE 722 ACQuisition of Real Property for School Use The Superintendent of Schools shall prepare specific administrative procedures to be followed in acquiring real property when needed by Chesterfield County Public School s. 6 ,- CHESTERFI ELD COUNTY BOARD OF SUPERVISORS AGENDA MEETING DATE: F~bruary 14, 1990 REVISED 15. C. 1. ITEM NUMBER: SUBJECT: State Road Acceptance COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: BERMUDA DISTRI CT: CaIUeron Hills, Section C Walthall Creek, Section 5 Walthall Mill, Section 3 Walthall Mill, Section 6 DALE DISTRICT: A portion of Branch's Trace Phase I MIDLOTHIAN DISTRICT: A portion of Smoke tree, Section D and Smoktree Woods Powder ham, Sections A, F, G and a portion of Section B ATTACHMENTS: YES 9 PREPARED BY~ /'! Richard M. McElfish, P.E. Director Environmental Engineering NO 0 SIGNATURE: COUNTY ADMINISTRATOR 000io5 '........ - MEMORANDUM TO: Board of Supervisors FROM: Environmental Engineering SUBJECT: State Road Acceptance - Cameron Hills, Section C MEETING DATE: February 14, 1990 Koyoto Court CAMERON HILLS SEC. C ------- -.. t" 9 c\ () 0 &tì 6 - - MEMORANDUM TO: Board of Supervisors FROM: Environmental Engineering SUBJECT: State Road Acceptance - Walthall Creek, section 5 MEETING DATE: February 14, 1990 Clear Springs~Lane Clear Springs Place WALTHALL CREEK SEC. 5 N ¡ ~ ~ 00067 TO: FROM: SUBJECT: MEETING DATE: -, ..-.... MEMORANDUM Board of Supervisors Environmental Engineering' State Road Acceptance - Walthall Mill, Section 3 February 14, 1990 Quail Crossing WALTHALL MILL SEC. 3 } 9€CTIOAl .?_. XCt"lOA/ I /Ý O'1} 0 G'R TO: FROM: SUBJECT: MEETING DATE: - - MEMORANDUM Board of Supervisors Environmental Engineering State Road Acceptance - Walthall Mill, Section 6 February 14, 1990 Dove Path Lane Cross Haven Court WALTHALL MILL SEC. 6 ~ IJ€C nON 1,"'/ 00069 . ,.......... - MEMORANDUM TO: Board of Supervisors FROM: Environmental Engineering SUBJECT: State Road Acceptance - A portion of Branch\s Trace Phase I MEETING DATE: ,February 14, 1990 Stable Gate Road PORTION OF BRANCHS TRACE PH. I 00070 " " - - .' MEMORANDUM TO: Board of Supervisors FROM: Environmental Engineering SUBJECT: State Road Acceptance - A portion of Smoketree, Section D and Smoketree Woods MEETING DATE: February 14, 1990 Gordon School Road Ferrylanding Drive A PORTION OF SMOKETREE SEC. 0 a SMOKETREE WOODS 00071 -- MEMORANDUM TO: Board of Supervisors FROM: Environmental Engineering SUBJECT: State Road Acceptance - Powderham, Sections A, F, G and a portion of Section B MEETING DATE: February 14, 1990 Cawood Drive , Drakewood Road Drakewood Terrace Drakewood Court Ellesmere Drive Drakewood Circle Basham Cour,t Basham Lane Glendower Court POWDERHAM SECTIONS AtF.tGt a A PORTION OF SECTION t:S ,..,. ",oO_O,A.,..e."..."",."..,.,. '-.::?A!:--=.r/o.....,.s A/F +G;.8 0007/./ - CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA MEETING DATE: 'Ppbruary 14, 1990 ITEM NUMBER: IS.C.1. SUBJECT: State Road Acceptance COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: BERMUDA DISTRICT: Cameron Hills, Section C Walthall Creek, Section 5 W~lthaI1 Mill, Section 3 Walthall Mill, Section 6 DALE DISTRICT: A portion of Branch's Trace Phase I MIDLOTHIAN DISTRICT: A portion of Smoketree, Section D and Smoktree Woods PREPARED BY: / h:f /:;> , ... ..; ,// ";'þ>.r; Richard M. McElfish, P.E. Director Environmental Engineering ATTACHMENTS: YES IS! NO 0 SIGNATURE: ~ COUNTY ADMINISTRATOR · 80IJGIi'~ - .- MEMORANDUM TO: Board of Supervisors FROM: Environmental Engineering SUBJECT: State Road Acceptance - Cameron Hills, Section C MEETING DATE: February 14, 1990 Koyot,o Court CAMERON HILLS SEC. C ---.. t' 9 C\ OOÒ'tì 6 - - MEMORANDUM TO: Board of Supervisors FROM: Environmental Engineering SUBJECT: State Road Acceptance - Walthall Creek, Section 5 MEETING DATE: February 14, 1990 Clear Springs Lane Clear Springs Place WALTHALL CREEK SEC. 5 ~ ~ ....... N ~ 00067 TO: FROM: SUBJECT: MEETING DATE: - MEMORÄNDUM Board of Supervisors Environmental Engineering State Road Acceptance - Walthall Mill, Section 3 February 14, 1990 Quail Crossing WALTHALL MILL SEC. 3 S'êC 170M t;1 .~ 'fi€CTlOA/ ê~, '5eCrltJAI / /v o'{) 0 G 8 TO: FROM: SUBJECT: MEETING DATE: - - MEMORANDUM Board of Supervisors Environmental Engineering State Road Acceptance - Walthall Mill, Section 6 February 14, 1990 Dove Path Lane Cross Haven Court WALTHALL MILL SEC. 6 ~ 00069 - - MEMORANDUM TO: Board of Supervisors FROM: Environmental Engineering SUBJECT: State Road Acceptance - A portion of Branch!s Trace Phase I MEETING DATE: February 14, 1990 Stable Gate Road PORTION OF BRANCHS TRACE PH. I 00070 - ,- MEMOR1\NDUM TO: Board of Supervisors FROM: Environmental Engineering SUBJECT: State Road Acceptance - A portion of Smoketree, Section D and Smoketree Woods MEETING DATE: February 14, 1990 Gordon School Road Ferrylanding Drive A PORTION OF SMOKETREE SEC. D 8c SMOKETREE WOODS 00071 - CHESTERFI ELD COUNTY BOARD OF SUPERVISORS AGENDA MEETING DATE: February 14, 1990 ITEM NUMBER: l5.C.2. SUBJECT: Amendment to t.he American Legion Post 186 Bingo Permit to Permit Tuesday Bingo COUNTY ADMINISTRATOR'S COMMENTS: 4~ AlfP'd~ SUMMARY OF INFORMATION: The American Legion Post 186 requests a change in their existing bingo permit to allow bingo play on Tuesday night rather than ~onday night. Recommendation: Staff recommends approval. PREPARED BY; ~ ' ~~ Steven L. Micas County Attorney ATTACHMENTS: YES 0 PCA/nwp4465:C37 NO 0 SIGNATURE: ~ COUNTY ADMINISTRATOR .. OOÓ72 .- -, Charles W, Dressel, Jr. Commander The A mericall Legioll MIDLOTHIAN POST NO. 186 P.O. BOX 186 MIDLOTHIAN. VIRGINIA 23113 ~\} .~ " L Todd Lumadue 1st Vice Commander Forrest E. Byrd 2nd Vice Commander ~ "JAN 1990 R~ ( Oftrée Of 1bt eo,IOty Attorn", Chesterfield, V'- George p, Cole Adjutant Everette Carmichael Finance Officer Joseph F, Cny.Jr, ,JuOOf' ~ .a'ocate r. ." ¡ ,.", ,I' , January 16, 1990 Chesterfield County Attorney P.O. Box 40 Chesterfield, Virginia 23832 American Legion Post 186, Midlothian, Virginia requests that the County Attorney and the Board of Supervisors of Chesterfield, County allow the change of the night we play bingo from Monday to Tuesday effective January 29, 1990. Respectfully ¿L.:~ ì\ l~e'N»,:/: Robert N. Bennett Commander Bingo Chairmen Norris L Butler Service Officer Joseph C. Elliott Sgt.-At-Arms Joseph A. Savage, Jr. Quartermaster Jerry Pugh Chaplain Maurice O. Beck Athletic Officer Lonnie W. Broyles. Jr. Historian .. , . 00073 -. - CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA MEETING DATE: February 14, 1990 15.C.3.a. ITEM NUMBER: SUBJECT: Set Public Hearing to Consider an Ordinance Requiring the Disposal of Construction Debris in On-Si te Containers COUNTY ADMINISTRATOR'S COMMENTS: ~~J '(~ If SUMMARY OF INFORMATION: Supervisor Sullivan has requested an ordinance requiring construction sites to be kept free of debris and requiring containers to be available on all construction sites to hold all debris generated by construction activity occurring each day. The attached ordinance imposes the requirements of a container and debris-free site jointly on the owner of a construction site and on all contractors who perform construction on the site. Violation of the ordinance would subject the violator to a fine of up to $1,000. Recommendation: If the Board desires to set a public hearing, staff recommends the hearing be scheduled for the Board's March 14, 1990 regular meeting. PREPARED BY: -, r '>d-~ lJJA~ Steven L. Micas County Attorney ATTACHMENTS: YES 0 JLM/nwp4452:C37 NO 0 SIGNATURE: ~ COUNTY ADMINISTRATOR ·Q007.t - AN ORDINANCE TO AMEND CHAPTER 10 OF THE CODE OF THE COUNTY OF CHESTERFIELD, 1978, AS AMENDED, BY ADDING A NEW SECTION 10-19.2 RELATING TO DEBRIS ON CONSTRUCTION SITES BE IT ORDAINED by the Board of Supervisors of the County of Chesterfield, Virginia that: (1) Chapter 10 of the Code of the County of Chesterfield, 1978, as amended, is hereby amended by adding a new Section 10-19.2 as follows: Sec. 10-19.2. Unlawful conditions of debris on construction sites. (a) Every parcel of property upon which a building is being constructed shall be kept free of construction debris, trash, garbage, and litter which is generated by the contruction activity. It shall be the joint responsibility of the owner of the parcel and each contractor performing construction on the parcel to comply with the requirements of this subsection. (b) A container shall be conveniently available for every parcel of property upon which a building is being constructed and shall remain available to the parcel from the time that construction activity commences until such activity ceases. The container shall be of sufficient size to hold all construction debris, trash, garbage and litter generated by the construction activity on every parcel during each work day. It shall be the joint responsibility of the owner of the parcel and each contractor performing construction on the parcel to comply with the requirements of this subsection. (c) Any person violating the requirements of this section shall be guilty of a misdemeanor subject to a fine of up to $1,000. JLM/nwp106. txt 1/29/90 ~ Q0075 - -. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA MEETING OATE: February 14, 1990 ITEM NUMBER: l5.C.3.b. SUBJECT: Set a Public Hearing for an Amendment to the Protective Covenant~, Conditions and Restrictions for the Chesterfield Airport Industrial Park COUNTY ADMINISTRATOR'S COMMENTS: I(~l /JH ?- 'i SUMMARY OF INFORMATION: In the last revision to the Airport Industrial Park restrictive covenants, the word "foot" was incorrectly used instead of the appropriate term "inch" in describing the standards for parking lot pavement. The attached amendment corrects the mistake by replacing "foot" with "inch". Recommendation: March 2$, 1990. Staff recommends setting a public hearing for "', PREIWIED BY;~ ' ~~ St,even L. Micas County Attorney ATTACHMENTS: YES 0 PCA/nwp4454:C37 NO fJJ SIGNATURE: ~ COUNTY ADMINISTRATOR '. Q0076 ,- - buildings shall be no less than thirty (30) feet. Side yard setbacks for bui Idings shall be no less than twenty-five (25) feet, unless otherwise specified in the subdivision plat of said Park, which shall be controlling, except that the minimum corner side yard for buildings, parking and driveways shall be fifty (50) feet. Parking and driveway areas shall be setback no less than ten (10) feet from side and rear lot lines. A thirty (30) foot building, parking and driveway setback shall be maintained from the right of way for Route 288. C . ~~.!:~.!.~ß:_!!~g~.!..!:~~~~!~ 1. The Grantee shall provide paved off-street parking for all employees, clients and visitors in accordance with County's Zoning Ordinance. 2. No parking, loading, or unloading shall be permitted on any public road right of way. 3. All parking, driveway and loading areas bordered by concrete curb and when requi red by the Environmental Engineer for drainage purposes, gutter. shall be County's 4. All parking, driveway and loading areas shall be paved wi th concrete or bi tuminous concrete having the minimum speci- fication: two (2) inch feet surface course of S-5 bituminous concrete, six (6) inch-feet aggregate base of 21 or 21A Stone. Compacted subgrade ~-cõmpacted to 95% maximum density as per ASTM D-698. D. ~~.!.!~.!.~ß:_~~g~.!..!:~~~~!~ 1. Height of all buildings and other structures shall be limited by the Chesterfield Airport Obstruction Chart, and shall be further limited to prevent the penetration of zones and surfaces provided for in Federal Aviation Regulation Part 77 and Rule 19 of the Virginia Department of Aviation. 2. Bui Idings used for the storage privately owned lots within the park shall uses only. of occur ai rpl anes on as accessory 3. The minimum size of the principal bui Iding, excluding buildings for airplane storage and/or service, shall be as follows: A. For parcels 3.5 acres in acre or less the minimum building size shall be 7,000 square feet; B. for parcels greater than 3.5 acres in area, the minimum building size shall be 10,000 square feet per acre, and C. For parcels greater than 7.5 acres in area the minimum building size shall be 75,000 square feet. For the purpose of this paragraph, the combination of an office structure and a production facility separated by no more than thirty (30) feet, shall be considered one building in calculating minimum building area. 4. No temporary buildings, travel trailers, mobile homes, or storage facilities shall be stored on a lot except such 2 PERMA2/Airport Cov/d~. gao'i'( - CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA MEETING DATE: February 14, 1990 ITEM NUMBER: l5.C.3.c. SUBJECT: Set a public hearing on a proposed lease by the united States Government of a parcel of land at the Chesterfield County Airport for the construction of an Automated Weather Observation System (AWOS) COUNTY ADMINISTRATOR'S COMMENTS: ¡f~ A~~ SUMMARY OF INFORMATION: The proposed Automated Weather Observation System (AWOS) will monitor weather conditions and provide a complete weather report to pilots on a specified radio frequency. The report is generated by a computer voice and is updated each minute, twenty-four hours a day. Two years ago the federal government began a program of installing the AWOS system in local airports. Approximately one year ago the Federal Aviation Association (FAA) received funding for installation of the system in airports located in the South- eastern region. In order to participate, the FAA is requesting that the County enter into a long-term lease whereby a parcel of land is leased to the U. S. Government for construction of the system. The construction will involve no cost to the County; however, we will have to provide electricity for operation. If approved, construction would begin in March 1990. The lease would begin upon execution of the lease agreement and would expire in September 2015. \~ PREPARED BY: ~ LA-.. ~O\~/j Steven L. Micas County Attorney ATTACHMENTS: YES 0 NO 0 PCA/bam4147:B31 SIGNATURE: ~ COUNTY ADMINISTRATOR Q0078 -, - ATTAcmmNT TO ITEr1 15. C. 3. c. -- -.. fÞ~ u.s, Department of Transportation Federal Aviation Administration J.F. Kennedy International Airport Fitzgerald Federal Building #111 Jamaica, New York 11430 ~rF~j~~~~~-6l726 Chesterfield, VA AWOS LEASE between CHESTERFI ELD COUN'l'Y AI RPORT and TilE UNIIID S'AIESOI' AMERICA This 1.1 ASE, made and entered into this in the year one thousand nine hundred aMghty-nine by and between Chesterfield County Airport 7511 Airfield Drive whose address is Richmond, VA 23237 day of for itself and its h~irs, ~X~~loItQn;, ;;u; miAi~tntors, successors, and assigns, hereinafter called the Lessor and the U NIIW S IA IFS or A MERICA. hereinafter called the Government: WII'I SSIIII: The parties hereto for the consideration hereinafter mentioned covenant and agree as follows: I. For the term beginningDec. 1, 1989 and ending September 30, 19 90 the Lessor hereby leases to the Government the following described property, hereinafter called the premises, viz: Commence at the southeast end centerline of Chesterfield County Airport primary runway 33L; thence run N 390 29 min 03 sec W, along the centerline of runway 15R/33L, a distance of 1040.0 feet; thence departing said runway, run N 500 30 min 57 see E, a distance of 497.50 feet to the Point of Beginning: 'l~ence run N 390 29 min 03 see W, a distance of 50.00 feet; thence run N 500 30 min 57 see E, a distance of 25.00 feet; thence run S 390 29 min 03 see E, a distance of 50.ØØ feet; thence run S 500 30 min 57 sec W, a distance of 25.00 feet to the Point of Beginning; lying within the confines of Chesterfield County Airport, Chesterfield, virginia. FAA FORM 4423-2 Pg. I (8-81) Supersedes Previous Edition - -. lease No,. DTFA05-90-L-61726 a. Together with a righl-of-way for ingress to amI egress lrom the premises: a right-of-way or rights-of-way 101 establishing a nd ma inla i ni ng a pole Ii ne or pole Ii nes lor ex tend i ng electr:.: power. and teleeommunica t ions laci Ii lics to I he premises; and right-of-way for subsurface power. communication and waler lines to thc premises: all rights-of-way to be over the said lands and adjoining lands of tll(~ lessor. and unless herein dcscribed by meles and bounds. 10 be by routes reasonably determined to be the most convenient 10 the Government. b. And the right 01 grading. cond itioning. and inslalling d minage facilit ies. and seedi ng the soi 101' the premises. a nd the remova I of all obstruct ions from the prem ises which may eonslit ute a hind m nce 10 the esta blishment and ma i nlena nce of air navigation and telecommunications facilities. e. And the right to make alterations. a lIach fixtures. a nd erect additions. struet ures. ()I" signs. in or upon the premises hereby leased. which alterations. fixtures. addilions. stl'llclures or signs so placed in or upon, or allached to the said premises shall be and remain the propeny of Ihe Government. and may he removed upon the date of expiration or termination of this lease. or within ninety (90) days therealler. by or on behall of the Government, or its grantees, or purchasers of said alterations, fixtures, additions. struclures, or signs. 2. This lease may, at the option of the (ìovernmenl, be renewed from year to year and otherwise upon the lerms and conditions herein specified. The Government's oplion sha II be deemed exercised and the lease renewed each year for one ( I) year unless the Government gives Ihe I,essor thirty (30) days wrillen notice that it will not exercise its option bclore this lease or any renewal thereof expires; PROVIDED that no rcnewal shall extend this lease beyond the JOth day 01 September}J:~201?ÞrN-I) PROVI DEB+U RTH ER; that adequate appropriations are availa hIe from year to year for the ~@i}to-(+~ma.!s. J.,-:UH~-G9\1@Fnmei1t-shltll pa y' Ih!;}, Lessor rental for- the-premi~e~;tT tl,,:; d II IlJlI II I lIf 'te1' fnr eAt: wa I € x@rcH;e.d-by-th@-{ioV@-f n m~mt-~}~r@aft@.¡:.,-Pl:tymE~ftI:!t-::!httH-be-matJ.e...HT-1tffe8 1'3 8 t t h~6-'of eae-h wt+ftettt the : ubm~n of i"voices or vOllchElrs. f e,HhtH8ffi1-Net-fofth-t rt-A-rtie le-f""'!tbtwe-;-ft nd 4. The Government may terminate this lease, in whole or in part, at any time by giving at least Thirty (30) days notice in writing to the Lessor, attå-i\o rental shall accrue after the effective dateof.tcrminat¡g.n. Said notice shall he sent by certified or registered mail. 5. The Government shall surrender possession of the premises upon the date of expiration or termination of this lease. If the Lessor by written notice at least £i £teen (15) days before the da te of expiration or termina tion requests restoration of the premises, the Government a t its option shall within ninety (90) days after such expiration or termination. or within such additional time as may be mutually agreed upon, either ( I) restore the premises to as good condition as that existing at the time of the Government's initial entry upon the premises under this lease or any preceding lease (changes to the premises in accordance with paragraph 1.(3), I.(b) and I.(c) above, ordinary wea I' and tear. damage by natura I elements 3nd by (;;.cumstances over which the Uovernmenl has no control. c'«('cptcd) or (2) make an equitable adjustment ift-thc leftBllnR81lftt for the cost of such restoration of the premises or the diminution of the value of the premises if unrestored, whichever is less. Should a mutually acceptable settlement be made hereunder. the parties shall enter into a supplemental agreement hereto effecting such agreement. Failure to agree to any such equtta ble adjustment shall be a dispute concerning a question of fact within the meaning of Clause 6 of this lease~ FAA Form 4423-2 Pg. 2 (11-82) Supersedes Previous Edition ,- - Lease No.:DTFA 05-90-L-61726 6. (a) This lease is subject to the Contract Disputes Act of 1978 (Public Law 95-563). (b) Exccpt as provided in the Act. all disputes arising under or relating to this lease shall be resolved in accordance ~'ith this clause. (c) (i) As used herein, "claim" means a written dema nd or assertion by one of the parties seek ing, as a lega I right. the payment of 1I10ney. adjustment or interpretation of lease terms, or other relief, arising under or relating 10 this lease, (ii) A voucher, invoice, or request for payment that is not in dispute when submitted is not a claim for the purposes of the Act. IIowever. where such submission is subsequently not acted upon in a reasonable time. or disputed either as to liability or amount. it may be converted to a claim pursuant to the Act. (iii) A claim by the Le~sor shall be made in writing and submitted to the Contracting Officer for dccision, A claim by the (ìO\ernment against the Lessor shall be subject to a decision by the Contracting Officer. (d) For Lcssor claims of more than $50.000, the Lessor shall submit with the claim a certification that the claim is madc in good faith; the supporting data arc accurate and complcte to the best of the Lessor's knowledge and belief; and the amollnt rcquestl'd accurately rellects the lease adjustment for which the Lessor believes the Government is liable. The certification shall be executed by the Lessor ifan individual. When the Lessor is not an individual, the certification shall be cxcclftcd by a senior company official in charge at the Lessor plant or location involved, or by an officer or general partner of (hc Lessor ha\Ïng overall responsibility for t he conduct of the Lessor's affairs. (e) For I essors claims of $50.000 or less. the Contracting Officer must render a decision within 60 days. For Lessor claims in excess of $50.000, the Contracting Officer must decide the claim within 60 days or notify the Lessor of the date when Ihe {keision will be made. (I) lhe Contracting Onicer's decision shall be final unless the Lessor appeals or files a suit as provided in the Act. (g) The authority (If the Contracting Officer under the Act docs not extend to claims or disputes which by statute or regulation other agencies of the Executive Branch of the Federal Government are expressly authorized to decide. (h) Interest on the amount found due on a Lessor claim shall be paid from the date the claim is received by the Contracting Officer until the date of payment. Interest on the amount found due on a Government claim shall be paid from the datc the claim is reccived by the Lessor until the date of payment. Interest shall be computed at ten percent (IOqi) per annnm on the basis of a 365 or 366 day year, whichever applies. (i) Exccpt as the parties may otherwise agree. pending final resolution of a claim by the Lessor arising under the lease. the Lessor shall proceed diligently with the performance of the lease and its terms in accordance with the Contracting oniccr\ decision. 7. No r-.1elllber of Congress or Resident Commissioner shall be admitted to any share or part of this lease, or to any benefit to arise therefrom. H. The Lessor warrants that no person or selling agency has been employed or retained to solicit or secure this lease upon an agreement or understanding for a commission, brokerage, percentage or contingent fee, except bona fide employees or bona fide established c(}mmercial or selling agencies maintained by the Lessor for the purpose of securing business. For breach or violation of this warranty, the Government shall have the right tð annul this lease without liability, or in its discretion to deduct from amounts otherwise due under this lease or other consideration, the full amount of such commission. brokerage. percentage, or contingent fee. FAA FORM 4423-2 Page J (8-81) Supersedes Previous Edition - - DTFAØ5-9Ø-L-61726 Lease No.: 9. All notices sent to the parties under the lease shall be addressed as follows: To the Lessor: As shown on Page 1. To the Government: As shown on Page 1; Attn: AEA-56 .1.0. This le~~e is subject to the additional provisions set forth below, or attached hereto and incorporated herein. These additIOnal provIsions are identifed as follows: A. The following alterations were made to this lease prior to execution: 1. The deletion of the words "heirs, executors, administrators" on Page 1. 2. The deletions of the last portion of paragraph 2. 3. The deletions of paragraph 3 in its entirety. 4. The deletions of certain words in paragraph 4. 5. The deletion of the words "in the lease amount" in paragraph 5. B. The lessor agrees to perform all necessary snow removal in order to provide vehicular access to the AWOS site. C. The lessor agrees to accomplish any recurring tree clearing and grass cutting that may be required to maintain the AWOS access routes and obstruction clearance surfaces. (Continued on Page 4A) IN WIINI'SS WII~RWI', the parties hereto have hereunto subscribed their names as of the date first above written. CHESTERFIELD COUNTY AIRPORT As the holder of a mortgage, dated _____________m -------------___________________________ , recorded in volume BY: --'TÏTLË:-- __m_______________________________________________ (Lessor) --------------_ ____ ____ ____ ____ ____ ____ ____ ____ ____ ________ ____ ____ ( LR ssor) _________n_______________. pages against the above-described pr~;i;~~:t·I~;~~d~~~ig~~d hereby consents to the foregoing lease and agrees that, if while the lease is in force the mortgage is foreclosed, the foreclosure shall not void the lease, --- -----------_ -___ ____ ____ _u_____ ____ ____ ____ ________ ____ ____ ____ (Lessor) --- ---- ---- ---- ----________ ________________ ____ ________ ________ ____ ( IR ssor) (Mortgagee) __n_______________________________________________________________ (IRs.for) -------------------...----------------...--------------------------- 1'111' UNIIEIJ SIAIESOF AMrRléA By _ ___________ ________________ __ _ __________ _____ __ ____ _________ __ __ ___ __ _ ___ 1ìtle ----------...----.. ---- ------ -- --.... ------------- -.....- ---------.. --...... --............ ----------- ----------.. -----.._--- --- -----....- --.. -- --.. ---..... ------ - --.............. FAA FORM 4423-2 Pg. 4 (¡{-S/) Supersedes Previous Edition .... 4a DTFA05-90-L-6l726 D. And the right to install, maintain, and operate an Automated Weather Observing System Central Processor unit to be located in the basement area of the terminal building. Right shall incluse use of associated raceways, cab1eways, ducts, etc., for antennae cable, and the installation, maintenance, and operation of antennae located atop the terminal building. Further, Lessor'agrees to provide continuous electric power to said Central Processsor Unit. E. The Lessor hereby warrants that it has acquired and possesses an adequate real estate right in the property described herein and that it is authorized to grant to the United States of America the rights and interests set forth herein. F. The premises described herein are leased to the Government on a rent free basis in consideration of the benefit to Chesterfield, Virginia by oper~tion of the Instrument Landing system/AWOS. ' G. The Lessor agrees to provide electric power to the AWOS equipment locations, including under-ground to the field site at no non-recurring costs to the FAA/TSSC (RAYTHEON). The yearly recurring electric power costs shall be submitted by the Lessor to the FAA, at an agreed upon flat rate. Electric power to be provided in accordance with the following specifications: 120/240 V, +/- 3%, 6Ø Hz, Single Phase, 3 Wire, 5 KVA (min.) Estimated Monthly Consumption: 3100 KWH Power Usage Description: Electronic Equipment Tower Lights Convenience OUtlet 4.1 KVA 0. 4 KVA ø. 5 KVA - - If agreement is made with a Sta~e, County, public Buthority, the following certificate an authorized official: Municipality or other shall be executed by 1, certify that I am the o.f the ,State, County, Municipality, or Public Authority) named in the forgoinq agreement; that who signed said agreement on behalf of was then of said that said agreement was duly signed for and in behalf of said by 'authority of its governing body, and is within the scope of its powers. (signature) <Corporate Seal) EA Form 4423-35 (12-68) ........~...,..,....~. "".."J.".~..,~r_:.:.,.... ;....~ ".' ~~')""'·_'·'·";"',......_....,....t." ; '. ,-.. CHESTERFI ELD COUNTY BOARD OF SUPERVISORS AGENDA MEETING DATE: February 14, 1990 ITEM NUMBER: 15.c.3.d. SUBJECT: Set a Public Hearing to Consider an Ordinance Relating to Street Names and Building Numbers COUNTY ADMINISTRATOR'S COMMENTS: ~~d ~d If SUMMARY OF INFORMATION: As a result of rapid growth in the County and the implemen- tation of the County's new Geographic Information System (GIS), the existing ordinance regulating the naming of streets and the numbering of buildings has become obsolete. The current ordi- nance contains no provisions or standards to (1) prevent duplica- tion of street names, (2) prevent the use of confusing, obscure or overly long names, (3) prevent name changes along a single street, (4) insure that street signs will be uniform in appear- ance, (5) clearly define which roadways must be named, or (6) integrate the numbering of buildings into the GIS system. The attached ordinance not only establishes standards to solve these problems but also contains the following additional provisions: (1) Increases the height of residential building numbers from three to four inches and increases the height of commercial/ industrial building numbers to ten inches. (2) Requires that building numbers be visible from both directions of street approach. (continued) i~"-"",~· /A I f PREPARED BY:\ ,_-' ~~ - teven L. Micas County Attorney ATTACHMENTS: YES JIl NO 0 SLM/bam4140:B31 SIGNATURE: ~ ADMINISTRATOR 800'79 -.. AGENDA ITEM February 14, 1990 Page two (3) Prohibits the use of a street name which is already in use within any member jurisdiction in the Richmond or Crater Regional Planning District Commissions. The ordinance also retains the Board's ultimate authority to change street names, subject to the new street-naming standards. If adopted, the street name portion of the attached ordinance would not affect existing street names but would apply to new streets and street name changes. The building number portion of the ordinance would not apply to buildings for which a certificate of occupancy was issued prior to the date of adoption. However, the ordinance would permit the Director of Environmental Engineering to correct building numbers which are currently erroneous. Recommendation: Staff recommends that the Board set March 14, 1990 for -a public hearing on the attached ordinance. Q 0,,0 80 . - ..... AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1978, AS AMENDED, BY AMENDING ARTICLE III RELATING TO STREET NAMES AND BUILDING NUMBERS BE IT ORDAINED, by the Board of Supervisors of the County of Chesterfield, Virginia, (1) that Chapter 17 of the Code of the County of Chesterfield, 1978, as amended, is hereby amended as follows: Article III. Street Names and He~se Building Numbers. Sec. 17-14. Uniform system adopted; compliance with article. There is hereby established a uniform system for naming streets and numbering buildings fronting on all streetsï-a~eft~eSï aftð. -þ~ð3:.ie -ways. All streets shall be named and all buildings shall be numbered in accordance with the provisions of the article and with the approval of the director of environmental engineering aftð.-~~i3:.i~ies. For the purpose of this article the word "street" shall include interstate, primary and secondary roads, roads proposed for acceptance into the state secondary road system, private roads which serve more than one address, or any other road which the director of environmental engineering determines should be named to promote the safety and welfare of the public. Sec. 1 7 -15 . directory. Preparation and filing of official þ3:.a~--ðeek In order to facilitate the numbering of fte~ses buildings and the naming of streets, an official þ3:.a~-ðeek directory shall be prepared showing the number of each building and the name of each street. The official þ3:.a~-ðeek directory shall be kept on file in the office of the director of environmental engineering aftð. £aei3:.i~ies. Sec. 17-16. standards. e3:.a~i£iea~ieft -e£ -þ~eseft~ -sStreet naming þa~~e~ft For the purpose of clarifying and systematizing ~fte-þ~eseft~ street naming þa~~e~ft-e£ in the county, the following þ~e~isiefts standards are adopted: -- (a) S~~ee~s-wftieft-fta~e-~fte-Saffie-e~-siæi3:.a~-ftaæes-as-e~fte~ exis~ift~-s~~ee~s-ift-eftes~e~£ie3:.ð.-ee~ft~Y7-Heft~iee-ee~ft~y e~-~fie-ei~y-e£-Rieftæeftð.-Sfta3:.3:.-ðe-efiaft~eð.~ There shall be no duplication or near-duplication of street names within the county and the jurisdictions comprising the Richmond Regional Planning District Commission and the Crater Regional Planning District Commission. Streets wi th the same name, but different street type designations will be considered duplicate street names JLM/bam101.txt -1- ... , Revision #2 2/5/'10 00081 - wi th the exception of cul-de-sac streets which intersect with a street of the same name. Streets with phonetically similar names shall be considered duplicate street names. (b) N~mee~eã-s~~ee~s-wft~eft-ãð-ftð~-~ftã~ea~e-~fte-eiðek-ft~ee~ sftaii--ee--ass~~fteã--ftew--ftames~ Street names with confusing, obscure or unconventional spellings will not be permitted. Street names shall not contain proper names of individuals or names of commercial establishments unless approved by the board of supervisors. (c) S~~ee~s-wft~eft-eftaft~e-ã~~ee~~ðftS-sftaii-ee-assi~fteã-ftew ftames~ Street names will not contain more than sixteen (16) characters, not including the street type designation. Names shall not contain hyphens, apostrophes, or other non-letter characters. Street names will not contain more than two (2) words, exclusive of the street type designation. (d) S~~ee~s-wft~eft-ftaVe-mð~e-~ftaft-ðfte-ftame-sftaii-ee-ass~~fteà fteW-ftames~ Streets continuing through an intersection will retain the same name. An exception to this standard may be granted by the director of environmental engineering if the street crosses a major arterial road. If the entrance to a commercial, multi-family, or town-house development extends from a publicly maintained cul-de-sac, the entrance must have a separate street name. (e) ^fty-ex~s~~ft~-s~~ee~-ftame-may-ee-eftaft~eà-Wfteft-£ð~fià-~ð ee-fteeessa~y-eY-~fte-eða~à-ð£-s~þe~v~sð~S~ Cul-de-sacs which are directly opposite each other and which intersect with a common street shall have different names. (f) Eve~y--s~eàiv~S~ðft--þia~--s~emi~~eà--~ð--~fte--þiaftft~ft~ eðmm~ss~ðfi-£ð~-~ftei~-aþÞ~ðvai-sftaii-sftðW-~fte-þ~ðÞðseà fiameS-ð£-~fte-s~~ee~s;-afià-~fte-fiameS-sftaii-ee-aþþ~ðVeà ey -~fte -þiafift~ft~ -eðmm~ssiðfi -ee£ð~e -s~eft -ftew -fiames -a~e ð££~e~ai~ --f€ðãe -3:968; -§ -3:8-4; -3:8-=f6t Street names shall not change due to a change in direction of the street nor shall a new prefix be permitted for those streets that meet the criteria for using compass points in the street name. (g) Compass points shall not be used as a part of a street name unless: 1. A street crosses the North/South zero baseline for address assignment, or 00082' JLM/bamlOl.txt -2- Revision #2 2/5/90 - -.. ? A stleet is constructed in stages and does not connect; provided, compass point prefixes may be situation only until the street connected. f rom two ends however, that used in this is physically Sec. 17-16.1. Street-Type Designation Standards. For the purpose of clarifying and systematizing street-type designations in the county, the following street-type designations shall be used for the following types of streets: (a) For a major roadway such as an interstate, multi-lane, limi ted access, divided federal road of four (4) or more lanes: 1 . Highway 2. Pike 3. Freeway 4. Expressway 5 . Throughway 6. Turnpike (b) For a major multi-lane, non-limited access road which is a main arterial roadway carrying high volumes of traffic: 1 . Highway 2. Avenue 3 . Road 4. Boulevard 5. Parkway (c) For a local, two-lane connector road: 1. Avenue 2. Street 3 . Road 4. Drive (d) For a local street providing access to individual lots within a subdivision or commercial area: 1. Lane 2. Drive 3. Way 4. Circle 5. Trail 6. Loop (e) For a local cul-de-sac street: 1. Court 2. Place .. Q008J JLM/bamlOl.txt -3- Revision #2 2/5/90 .- 3. Terrace 4 . Mews 5 . Turn (f) For a street providing ingress and egress to a shopping mall or center: 1. Square 2. Arcade 3. Center 4. Plaza (g) For a street located to the rear of residences and not designed or regularly used for through travel: Alley Sec. 17-17. F~~fiisftifi~-S Street name signs. Every subdivider shall furnish a fee as set by the board of supervisors for the purchase and installation of street signs for every street intersection within the subdivision. The county shall replace street signs needed because of street name changes. Street name and address signs shall conform in appearance with standards established by the director of environmental engineering. Sec. 17-18. Authority of board of supervisors to change street names. The board of supervisors may change, rename or name an existing or newly established street at any time, subject to the standards of this article. See.-~~-~9.--Wftefi-S~~ee~-fiameS-afià-fte~se-ft~ðe~S-ðeeeme-e££ieia~. -----Ift-e~àe~-~e-imþ~emeft~-~fte-fte~Se-fi~ðe~ift~-afià-s~~ee~-ftamift~ þ~e~~am-£e~ -~fte -ee~fi~Y¡ -HI.e -fteW-ft~ðe~S -aftà -s~~ee~ -ftames -sfta~~ ðeeeme-e££ieia~-as-eaeft-þe~~ieft-e£-~fte-ee~fi~Y-is-iftee~þe~a~eà-ifi ~fte-~fii£e~m-sys~em.--~fte-þ~eeeà~~e-sfta~~-ðe-as-£e~~ews~ -----fat--P~a~s--sftewifi~--~fte--þ~eþeseà--s~~ee~--fiames--sfta~~--ðe þ~eþa~eà-ðy-~fte-eft~iftee~~s-e££iee. -----fðt--~fte-þ~a~s-Sfta~~-ðe-~evieweà-afià-aþþ~eveà-ðY-~fte-ðea~à e£-s~þe~v:i:se~s. -----fet--A-fie~:i:ee-Sfta~~-Be-àe~:i:ve~eà¡-BY-~fte-eft~:i:ftee~~s-e££iee¡ ~e-eaeft-ð~:i:~àift~-s~a~:i:fi~-~fte-ftew-aàà~ess-aftà-wftefi-:i:~ Beeemes-e££ee~:i:ve.--feeàe-~96e¡-§-~e-~Î-3-~e-~6t Sec. 17-19. Repealed. Sec. 17-20. Repealed. JLM/bam101.txt -4- ,'. 10084 ~ . Revision #2 2/5/90 .. . ~. Sec. 17-21. Duties of director of environmental engineering afià è1~~3:~t:~es. It shall be the duty of the director of environmental engineering afià-è1t:~3:~t:~es or his authorized agent to assign fteè1se building numbers and to keep the þ3:a~-seek official directory up to date. Sec. 17-22. Duty of owner of a fiew-e~-a3:t:e~eà building. It shall be the duty of the owner of every fiew-e~-a3:t:e~eà building to obtain the proper fteè1se building number and attach the number to the premises. Wftefi-~e~è1~~eà7-fi~0 building permit for a building shall be issued until the proper fteè1se building number has been issued and no certificate of occupancy shall be issued until the proper numbers have been affixed to the building. In order to facilitate the keeping of the official þ3:at: -seek directory, a duplicate copy of each building permit shall be forwarded to the environmental engineer's office. Sec. 17-23. Numbering generally--From base lines. Building Ngumbers shall ascend from zero to the north and south from the Midlothian Turnpike base line. The Jefferson Davis Highway base line is the beginning of the 2600 block west. The zero east west baseline runs north and south at the intersection of Meadowville Road and East/West Hundred Road (State Route 10). The director of environmental engineering is authorized to establish a system for numbering buildings which is not inconsistent with this section, and to change any building number pursuant to the provisions of such system. Sec. 17-24. Same--Time of placing numbers on buildings; payment of cost. Numbers shall be placed on existing buildings within thirty (30) days after being assigned. The cost of the numbers shall be paid for by the property owner. Sec. 17-25. numbers. Same--Size, type of material and location of He1:l.se -fiNumbers shall not be less than t:ft~ee -t3t four (4) inches in height for residential buildings and not less than ten (10) inches in height for all other buildings. afià Numbers shall be made of a durable and clearly visible material. The numbers shall be conspicuously placed on, above or at the side of the main entrance door so that the number is plainly visible from the streets. Whenever a building is more than fifty (50) feet from the street, or when the entrance is not visible from the street, the number shall be placed at the walk, driveway or other suitable location that is easily discernible from the street and . " .. JLM/bam101.txt -5- Revision #2 2/5/940 00085 - ...... so that the number is clearly visible from both directions of street approach. se~~-f7-z6~--8r±d-~y~~em--6eBera~~y~ -----A-EJr:tà -BYB~em, -aB -BfteWB -eB-~fte -þreþer~y -Bt1.m:bef':tBEJ -maþ, -:tB ftef'e:by -eB~a:b~:tBfteà~ --1'fte -EJf':tà -~:tBeB -Bfta~~ -etif'Ve -~e -mee~ -~fte eX:tB~:tBEJ-e:t~y-BYB~em-aBà-~e-ÞaBB-~ftretiEJft-B~ree~-:tB~erBee~:teBB-aBà e~fter -key -þe:tB~B~ --1'fte -EJr:tà -~:tBeB, -aB -BfteWB -eB -~fte -þf'eþef'~y B\:iffI:bef':tBEJ -maþ, -:tBà:tea~e -~fte -þe:tB~ -a~ -wft:teft -:b~eek -Bt1.m:bef'B -w:t~~ eftaBEJe-:tB-:tBef'emeB~B-e£-eBe-fttiBàf'eà-f~eet~--feeàe-~96e,-§-~e-~eÎ 3-~e-76t Sec. 17-26. Repealed. Sec. 17-27. Separate numbers to be assigned each entrance. When a building has more than one (1) entrance serving separate occupants, a separate number shall be assigned to each entrance. (2) That the street name portion of this ordinance shall not affect street names in existence on the date of the adoption of this ordinance. (3) That the building number portion of this ordinance shall not apply to buildings for which a certificate of occupancy was issued prior to the date of the adoption of this ordinance. · 80086 JLM/bam101.txt -6- Revision #2 2/5/90 - "'..... CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA MEETING DATE: February 14, 1990 ITEM NUMBER: 15.C.4. SUBJECT: Changes in the State's Secondary Road System COUNTY ADMINISTRATOR'S COMMENTS: ~(¿~ A.~~ SUMMARY OF INFORMATION: The Board is requested to approve the abandonment and addition of certain sections of Branders Bridge Road. BACKGROUND: Several years ago Branders Bridge Road was reconstructed between Whitehouse Road and Kelmarbi Road. As a result, a 0.12 mile section of Old Branders Bridge should be abandoned and 0.07 mile of the new Branders Bridge should be added to the State Secondary Road System (see attached map). RECOMMENDATION: Staff recommends the Board adopt the attached resolution approving the addition and abandonment of sections of Branders Bridge Road. DISTRICT: Matoaca ATTACHMENTS: YES 0 IIftl j PREPARED BY: ' ' /¡JL--- R. % McCracken Dir ctor Transportation NO 0 SIGN AT URE: C~ADMINISTRATOR 00087 . tr I · ,., " nn · 0= %> · en:.: >'In Þ'''' "'''' een " " '" 0 n n .. >'I..... o .. n :;% " .... .. "'0 .... %>'1 . .. 0 0"" .. " %'"' 'C 0 0 Þ'~ "'.... .... 'C.. 00 . " 0 co ;:c ... ...¡:.: n ... '"''''' :: .... o.~ 1:'1 ... '" 0 0 NO< >'I n n .... '" · .. en "'I:'" .. .. "';;; "!,.., .. ..... .....n 0 0 "'...¡ ,..,'" a " 01:'1 1:"':': .. .. ~3: """" 0 0 0"" n " >'Ie 0 .,. .. 1:'1 e · ID :.: · 0>'1 >'I .. ~O 0< "" .,. "" .. ....'" " " ''''' "" ... 01:'" 0 NO .. " 00 0 ID I> ... ....>'1 .. 0..... ::r" 00 " "'% > en % ID "" N ,.., Z '" <.,...¡<: : ~ QJ C '" . ""''''' ~ ;;-~ ~gz¡ . 00 0 ....~.... ::::¡ 0... .. ..." " " 00'" ...... ~ '" '> II ~ " " "'..., G,.OOBB . .4 - ..... CHESTERFIELD COUNTY: At the regular meeting of the Board of Supervisors held at the Courthouse on February 14, 1990, at 7:00 p.m. On motion of seconded by the Board adopted the following resolution: WHEREAS, construction of Route 625, Project Number 0625-020-5004, later designated as Project 0625-020-251,M501, has been constructed and approved by the State Highway Commissioner, has changes in the Secondary System as the roads so altered; and NOW, THEREFORE, BE IT RESOLVED, that portion of the old location of Route 625, i.e., Section 1 shown in blue on the sketch titled, "Changes in the Secondary System Due to Relocation and Construction on Route 625, Project 0625-020-5004", dated at Richmond, Virginia, January 12, 1990, a total distance of 0.12 mile, does not serve a public need and is to be abandoned from the Secondary System of State Highway pursuant to Section 33.1-155 of the Code of Virginia of 1950, amended; AND FURTHER, that portion of Secondary Route 625, i. e. , Section 2 as shown in red on the sketch titled, "Changes in the Secondary System Due to Relocation and Construction on Route 625, Project 0625-020-5004", date at Richmond, Virginia, January 12, 1990, a total distance of 0.07 mile, be and hereby is added to the Secondary System of State Highway pursuant to Section 33.1-299 of the Code of Virginia of 1950, amended; Certified By: Joan S. Dolezal, Clerk to the Board of Supervisors 00089 - - CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA February 14, 1990 MEETING DATE: ITEM NUMBER; IS.C.S. SUBJECT: Appropriation of Funds for Repairs to Senate Street COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Board is requested to appropriate $600 from the Bermuda District 3-Cent Road Fund for the maintenance of Senate Street. BACKGROUND: Area citizens have asked the County to repair the potholes in Senate Street. The cost of making the repairs will be approximately $600. These repairs will not bring this street up to state standards. RECOMMENDATION: If the Board wishes to perform the repairs, $600 should be appropriated from the Bermuda District 3-Cent Road Fund for placement of stone on Senate Street. PREPARED BY: ATTACHMENTS: YES 0 R. J. McCracken Director Transportation NO 0 SIGNATURE: ~ ADMINISTRATOR · ijOO¡}f) . . ---I -'~' ¡:¡,V E. .....--- ~ ----. ! .'..,.." ¿~~".".'" ~\'-:= AREA OF PROPOSED IMPROVEMETS " i " , , \ L_ ,_---1 --." - '. ..-- ia--·- ! ¡ , -- BELLV/OOD ------- L. S, GO\/T DEPOT .----- -.. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA MEETING DATE: February 14, 1990 ITEM NUMBER: 15.C.6. SUBJECT: Appropriation of Funds for Repairs to Omaha Street COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Board is requested to appropriate funds from the Bermuda District 3-Cent Road Fund account for the maintenance of Omaha Street. BACKGROUND: Citizens have requested the County to repair the potholes in a section of Omaha Street. These repairs will cost approximately $400. The repairs will not bring this street up to state standards. RECOMMENDATION: If the Board wishes to have these repairs performed, $400 should be appropriated from the Bermuda District 3-Cent Road Fund account. PREPARED BY: ATTACHMENTS: YES 0 . J. McCracken Director Transportation NO 0 SIGNAT URE : ~ COUNTY ADMINISTRATOR Q0092 < """,", \ \ ~ ¡ , 1':'·/' \ { 8-':¡', E",-:~ \ \ AR Ell ......-[..' ~, ....,... .r--.......-, '0-.,Ãr ;.- l~/. ~ 1~~~M / ~ .;. \ -,' ~/ ~\BJ2 ~¥~-À - , ; Ó ttTi~1. - ~ s ~ ~"'I..,, II .. \.";\ ~ .. () "-c o~ II C ~ ~ ; - ..........,.!:- -::-~' ~.... V ,;"".u,; ':. s 1.';:. ~ -:.~ ~ ' ~ \ ::-; " (..~~ ~ ~ ~ ';73. ~ \ ...; ~~ lei ~_ .._ ..u--- ~1;OI¡' "', ~ ~~ ~.... . ~~....á .... -a, \. <4 /1/' ...,'1. ~ ~ ..0 -:. 1.C·""" ~ ~.(' , ~~~':. e-' ~ ~ . ...~~ \~ 77.......~ ::::::1':..1&':. ;pI _ ,}l '" 'J~ ~ ~O /;.~ ~ ~ \I \ ~ ~~ ~ "I'?\, , ........ ('.., ~ ~ --1- ~~ ~ § , . ~ /';:. ~, /. ~ ;;. õ;.'r " - --' , ~ t' ~ '" ,,'11' ~ ::;.. .." e.-,a: - ~ L'" ,o ¡; ~ ;;.;-~" ~"" ~~ \..-t>.. -- \ 0 Æ· ~. ~ . \ _ . ':.~~.,. II ---r--- \ Q !o.: "" .:-\. _ -:. ' ':." t7 C;) '7:~ AREA 1t) BE I ;_" ' ~ \ .~. ~ #' \;" r, ,~~' . ' ~ '\ -----:: ~ \' iï ~<i~ ,~'<~ ' \ ~\ ~- ;;' - - /.:.-.. ß /. 1 ! ,. ,.\ \ \ t-\ r-;'<' '_ ;:. ... ,:<6 \.......- KINGSDA. ~¡I'i't....~....\....;.;-, ~r J). /.'·<1 / / :;1 · _~I / .. . t ,_ ~ c;Jl' ¡is -'f. : VJ ~ . ........ .. : ,f't¡ I .- Þû ;. . h ~. < ~ : Q) f'1 ~ :: 0 / . \ : iI- \. ~ i- ~,7~~\ ó· : OJ ' \" 'In , ª~:~~ /(ó I \ª;~ .Ii' \; ,=:.~, I I I KINGSLAND I ; I I M ROAD c - .-- \ -- \ I r-'h 1:- """'" ... \ \ Ll .J! E I 7..··········..· - ~811 \ . ~ II'" Q <I: o II: - \ ~ - , ~ -. - ~ ---' ' .. _ :b.h - . ~. : -~ \ ---ª 8-2 . \ -. \ - - \. - - - - \ - - ROAD RT.613 :l~ ;' ':. # . - ¡- I _ I -, \1\ I, >-,~~ ~ I : ' \ I i ~ -r,;- , '" ¡. \".~ "to. ~ _. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA MEETING DATE: ~ebruary 14, 1990 15.C.7. ITEM NUMBER: SUBJECT; Agreement concerning Storm Water Management System for Spruance Credit Union COUNTY ADMINISTRATOR'S COMMENTS: f~ 4,rw-~ SUMMARY OF INFORMAT ION: The Board of Supervisors is requested to execute a storm water management agreement with the owner of Spruance Credit Union. BACKGROUND: During the development of the Spruance Credit Union, the owners opted to retain water on-site. An infiltration pit was designed by a professional engineer to accommodate the storm water runoff, which was approved by the County. The maintenance agreement consists primarily of a final inspec- tion report, preventative maintenance inspections every three (3) years, and in Indemnification Agreement for the County. The responsibility for the maintenance of the infiltration pit falls with the owner's property. The County's only involvement is the assurance that the maintenance agreement is being followed by the owner. The agreement has been approved, as to form, by the County ,Attorney's Office and has been executed by Spruance Credit Union. This is the same format and procedure that has been used in similar cases in the past (Gateway, Waterford, Centerpointe). (continued) PREPARED BY: ¡!h1 /I1e ~ Richard ~MCElflSh, P.E. Dil'ector Environmental Engineering ATTACHMENTS: YES S NO 0 SIGNAT URE : JU( COUNTY ADMINISTRATOR \ :~ - - Board Agenda Item Environmental Engineering February 14, 1990 Page Two SUBJECT: Agreement concerning Storm Water Management System for Spruance Credit Union DISTRICT: Bermuda RECOMMENDATION: Staff recommends that the Board authorize the County Administrator to execute the Maintenance Agreement with the owners of the Spruance Credit Union, as approved by the County Attorney's Office. .. 00095 .. t ..u.. .. SPRUANCE CREDIT UN ION - ~....._, .....~ " -. "- " "- " ---.9:eek / ",. ... "0 ..000 o a:: to to o . .~;. ~, ,- \~ -: ,¿. ,¿. , ., r" ,< >, ,...~- , - -. '. J AGREEMENT FOR MAINTENANCE OF STORM WATER MANAGEMENT SYSTEMS THIS AGREEMENT. dated JAnlI;¡ry ') 1 1 qqo, by and between Spruance ere d í t Ug. i 0 æ. Virginia Corporation ("Owner") and the COUN:'Y OF CHESTERFIELD, VIRGINIA, a political subdivision of the Commonwealth of Virginia ("County"), recites and provides: RECITALS WHEREAS, ~prll;:¡n~e f:recJit nn't~ the owner of certain real estate situated in the County, known as _S.'QiLuance Cr.edi t Unionwhich is to be developed for use as .Bank ) and WHEREAS, development of the above has necessitated the construction of ,(the "Storm Water Management System") and is described on drawings entitled ~ p ,..... 11 ::t n (' ø r ,.. A r1 ;.,... TT n ; ~ T1 l, made by T R;:¡ Y 1"" p r R;: ; 1 P J1 and dated No v . 14. 1 9 R q copies of which plats are attached hereto as Exhibit A; and WHEREAS, to comply with the rules and regulations of the County pertaining to Storm Water Management Systems, Owner has agreed to maintain the Storm Water Management System in accordance with the terms and conditions hereinafter set forth. MAINTENANCE AGREEMENT NOW. THEREFORE, for and in consideration of the mutual covenants and 1. Maintenance of the Storm Water Management System. undertaking of the parties, the parties hereby agree as follows: - -, ,I Owner agrees that it shall maintain indeîinitely the Storm Water Management System in a manner which will permit the Storm Water Management System to perform the purposes for which it was designed and constructed, and in accordance with the standards by which it was designed and constructed, all as shown and described on the plat attached hereto as Exhibit A. Specifically, Owner agrees that it shall: (i) remove silt and other debris from the Storm Water Management System so as to maintain the elevation of the bottom of the Storm Water Management System as shown on the approved plans, (in plant and mow grass or maintain a vegetative cover on the slopes surrounding the Storm Water Management System, and (ill) maintain in good order and repair the principal and emergency spillways which serve as the overflow devices for the Storm Water Management System. 2 . Final Inspection Reports Owner agrees that, within 30 days of completion of the Storm Water Management System, it will retain at its expense a professional Engineer registered in Virginia and approved by the County to certify in writing to the County that the Storm Water M:anagement System is constructed in accordance with the "As-Built" plans and that it meets the approved plans and specifications. 3. Inspection for Preventive Maintenance (a) The Owner agrees to cause inspections to be made of the Storm Water Management System by a professional Engineer registered in Virginia retained by Owner at its expense, and approved by the County. The inspection -2- .~ - shall occur during the first 60 days of the first year of operation and at least once every three years thereafter. (b) The inspection reports shall be submitted in writing to the County within 30 days after each inspection and shall include the following: (1) The date of inspection; (2) The name of the Inspector; (3) The condition of: (i) Vegetation, (ii) Fences, (ill) Spillways (principal and emergency). (iv) Embankments, (v) Reservoir area, (vi) Inlet and outlet channels, (vii) Underground drainage structures, (viii) Sediment load, (ix) Gates and valves or (x) Any other item that could affect the proper function of the storm water maintenance system; and (4) A description of needed maintenance. (c) Owner agrees to perform promptly all needed maintenance reported by the County's Inspector. 4. Rights of the County in the Event of Default by the Owner In the event of any default or failure by Owner in the performance of any covenants and warranties pertaining to the maintenance of the Storm Water Management System, in accordance with the terms and conditions hereof which continues for a period of thirty (30) days after notice in writing thereof given to Owner by the County, the County shall have the right at its option to enter upon the property and, for the account of Owner, maintain and repair the Storm Water Management System as provided herein, and all costs thereof shall constitute a lien upon the properties owned by Owner. Nothing herein shall obligate the County to maintain the Storm Water Management System. -3- - - . i 5. Indemnification of County Owner hereby agrees that it shall save, hold harmless, and indemnify the County from and against all liability, losses, claims, demands, costs and expenses arising from. or out of, any default or failure by Owner to maintain the Storm Water Management System. in accordance with the terms and conditions set forth herein or arising from. or out of. the construction, operation, repair or maintenance of the Storm Water Management System. 6. The parties hereto expressly do not intend by execution of this Agreement to create in the public or any member thereof, any rights as a third party beneficiary or authorize anyone but a party hereof to maintain a suit for any damages pursuant to the terms and provisions of this Agreement. 7 . The foregoing provisions of the Agreement shall be covenants which run with the land and shall inure to the benefit of and shall be binding upon the parties hereto. their respective successors and assigns, and all subsequent owners of the property. 8. Upon execution of the Agreement, it shall be recorded in the Clerk's Office of the Circuit Court of Chesterfield County, Virginia, at Owner's expense. In Witness Whereof, Owner has caused this Agreement to be signed in its name by a duly authorized officer. ~ AP " viO :1.5 TO n ~'-- MùJ~LL'fô v "SSIS7.'.:·iT COUNT'!' ATTOR~!E'( By: .ta~~ 4-.. ~~. TitlÇ¿~. P/'Á<J~ / -4- - toJ""": .. COUNTY OF CHESTERFIELD, VIRGINIA By: Title: STATE OF VIRGINIA COUNTY OF CHESTERFIELD, TO WIT: I, Ue.!aro. rr,< KI'c\d Notary Public in and for the County and State aforesaid, do hereby certify that ~a..me..s CCù<2.J'\ cs -, whose name as "jQi'Ÿ\e~~ CW\)cS. is signed to thctoforegoing and annexed writing bearing date on the ~ day of ,~o.....hu..a.V'ð ' 198'1, has acknowledged the same before me in my jurisdiction aforesaid. Given under my hand this ';:¿l,ç day of ~1'\.I..c..a.'J ' 198&.Qc My commission expires: ~ùO"Y\b.V'" 301 J'1c¡'3 . ~<-Yn. ~J 'Notary Public STATE OF VIRGINIA OF , TO WIT: I, , Notary Public in and for the and State aforesaid, hereby certify that , whose name as County Administrator, of the County of Chesterfield, Virginia is signed to the foregoing and annexed writing bearing date on the day of , 19 , has acknowledged the same before me in my jUrisdiction aforesaid. Given under my hand this day of , 19 My commission expires: Notary Public -5- - - CHESTERFI ELD COUNTY BOARD OF SUPERVISORS AGENDA February 14, 1990 15.C.8. MEET ING DATE: ITEM NUMBER: SUBJECT: FY90 SCHOOL BOARD GRANT APPROPRIATIONS COUNTY ADMINISTRATOR'S COMMENTS: ¡¿Q..~ h~ SUMMARY OF INFORMATION: On January 23, 1990 the Chesterfi e 1 d County School Board accepted and approved twelve (12) additional Federal grants for FY90. The appropriations are needed in order to comply with the rules and regulations of each grant. Grant funds are estimated and at the close of each fiscal year, adjustments are made. No local funds are involved with any of these Federal grants. A. FY90 Preschool Incentive Grant - The Federal government, through the Virginia Department of Education, has awarded Chesterfield County Public Schools funds to continue programs to serve preschool -handicapped students. The funds are used to purchase materials and equipment necessary for the instruction of handicapped students ages two through five. This includes instructional materials for existing classes, unique supplies for speech therapists in each elementary school, OT/PT equipment and supplies, and materials for preschool students who are visually or hearing impaired. PREPARED BY;~~" L-~ a p L. Westbay Asst. Supt. for Finance ATTACHMENTS: YES 0 NO 0 SIGNATURE: ~Y ADMINISTRATOR Q0097 ~ ~ Chesterfield County Board of Supervisors Agenda February 14, 1990 Page 2 Federal laws, State special education regulations, and the Annual Plan for Special Education approved by the School Board, require that all handicapped children from two through twenty-two inclusive receive a free, appropriate public education. This funding will assist us in providing that education to the unique preschool population. The funding will not increase the number of personnel. The FY90 grant in the amount of $18,000 needs to be appropriated. B. Special Education ¡nservice Grant - Chesterfield County Public Schools is committed to a continuing program of staff development that will instill a greater understanding of the needs of handicapped children in the schools. This training is directed toward those people, special and regular class teachers, administrators, support personnel, and parents, who are in a position to make positive contributions to the lives of special children. The Federal government, through the State, provides funds to Chesterfield County towards the inservice training costs related to the educational needs of handicapped children. The 1989-90 grant award is $7,143 and the period of this award is from July 1, 1989 to May 15, 1990. All project funds must be expended by May 15, 1990. These funds need to be appropriated before reimbursement can be requested from the State. C. FY90 Special Education Equipment Grant - Limited Federal funds were made available to assist local education agencies purchase certain equipment to aid in the provision of services to certain students in the special education program. Chesterfield County Public Schools identified a need for two electronic devices which are used to evaluate students with severe physical handicapping conditions which prohibit their functional communication in an educational setting. This equipment will be used in the Augmentative Communication Center for evaluation purposes of many students. The total grant award is $6,800. D. FY90 Handicapped Students Grant - The State has awarded Chesterfield County Public Schools under Public Law 89-313, Handicapped Program for Services to Handicapped Children in State-Operated and State-Supported Schools a Chapter I grant of $5,230 for school year 1989-90. These funds are to assist in the education of handicapped students returning to public school from State operated institutions. Funds from this grant will be applied toward the salary of one of our secondary liaison teachers to assist in the transition of these students back to public school. This grant is in effect from July 1, 1989 through June 30, 1990. 2 00698 - .... Chesterfield County Board of Supervisors Agenda February 14, 1990 Page 3 E. FY90 Drug Free Schools - In October 1986, the President signed into law the Drug-Free Schools and Communities Act which provides money to local education agencies to develop youth substance abuse prevention programs for the locality. Chesterfield County Public Schools has been involved with this program since FY88 which was the beginning of this three-year period Act. Federal funds are distributed on the basis of current public and private school enrollment. Approval has been received from the Federal government for Chesterfield County Public Schools funding for FY90 in the amount of $156,737. This grant is in effect from July 1, 1989 through June 30, 1990. F. Parent Resource Center Grant - The school system has received approval from the Federal government for $8,000 funding to begin a parent resource center. The parent resource center provides training, information and consultation to parents of handicapped students who are receiving special education services. The center will also provide workshops and training to educators and administrators relating to special education issues. Resource and reference materials relating to special education and parenting skills will continually be updated and available at the center. This center will also be available to give direction and reference to parents of special education and handicapped students who plan to move to this locality. The period of this grant award is December 1, 1988 through February 28, 1990. G. 1989 JTPA/CATC Title II-B Summer School Grant - Federal funds were given to school divisions to continue the Job Training Partnership Act/Capital Area Training Consortium (JTPA/CATC) program through the summer. The JTPA/CATC program helps identify and assist at-risk students in the school system. Expenditures for this program included four (4) summer school teachers and supplies. The total grant award was $16,143 with the grant period being from May 15, 1989 through August 31, 1989. Approval of this grant is needed in order to request reimbursement for this program from the Federal government. H. FY90 JTPA/CATC Title II-A Grant - Chesterfield County Schools, through the Vocational Education Department, assists CATC in developing and operating an in-school youth program for ages 14-21 designed to provide JTPA eligible students with various services including, but not limited to: opportunities for work experience for youth needing such experience before entering the labor force; job placement assistance to help students find and retain part-time jobs in the community; and, counseling designed to keep at-risk youth in school and focused on improving academic performance and planning for entering the work force. 3 · Q0099 - Chesterfield County Board of Supervisors Agenda February 14, 1990 Page 4 The Federal funds received for this program are used to hire a guidance counselor to provide the above-mentioned services. The FY90 grant award is $41,031 and the grant period is August 1989 through June 1990. Chesterfield County Schools has participated in this program for 5 years, since August 1984. I. Phase I Vocational Assessment Project for Handicapped Students - The Federal government has awarded funds to localities to provide vocational assessment of middle school handicapped students. Through this grant, manipulative skills assessment and interest inventories will be administered by the vocational evaluator. A survey will be designed to determine if assessment recommendations are implemented and to determine the number of students successfully placed in prevocational and vocational programs. Funds will be expended for equipment, supplies, and special training needs. The grant award is $5,000 and the grant period is September 1, 1989 through June 30, 1990. J. Business Internships for Vocational Education Teachers. Administrators. and Guidance Counselors - Grant funds of $5,000 from the Federal government have been awarded to Chesterfield County Public Schools to encourage high school guidance counselors, school administrators, and vocational teachers to serve in limited internships with various businesses in the metropolitan area between now and May 1, 1990. This grant will provide a means by which these educators may obtain an insight into the various requirements for employment which the County's graduates face in an evolving work environment. With this background, the educators may effectively advise, counsel, and teach our students. K. Gifted in Technical Arts Grant - Federal funds of $5,000 will be distributed to localities through the State Department of Education. These funds will be used to provide a model program designed to serve students gifted in the technical arts. Funds will be expended for inservice training and staff development in this area as well as providing materials to begin the model program. This grant is in effect from September 15, 1989 through May 15, 1990. L. SLIAG (State Leqalization Impact Assistance Grant) - Federal funds are given to a locality to provide basic education, general equivalency diploma training, English language instruction, and citizenship skills training to legalized aliens who hold 1-688 or I -688A cards. The office of Vocational and Adult Education conducts a program of a 78-hour English/Civics/Government class in a non- intensive format for four levels of ESL participants. The program is offered at Meadowbrook High School between September 6, 1989 and May 24, 1990. The FY90 grant award is $17,500 which is $500 for each of 35 ELA's to be served. · 00100 4 - Chesterfield County Board of Supervisors Agenda February 14, 1990 Page 5 REQUESTED ACTION: It is requested that the Board of Supervisors accept these grants and approve the appropriation of School grants as follows: A. FV90 Preschool Incentive Grant - Accept the grant award in the amount of $18,000 and increase estimated Federal revenue and appropriations for this grant. B. FV90 Special Education Inservice Grant - Accept the Federal grant award and increase revenues and appropriate funds in the amount of $7,143. C. FV90 Special Education EQuipment - Accept the Federal grant in the amount of $6,800 and increase revenue and appropriations for a like amount. D. FV90 Handicapped Students - Accept the grant funds for handicapped students and increase Federal revenue and appropriate funds in the amount of $5,230 for this grant. E. FV90 Drug Free Schools - Accept the FY90 Federal grant for drug-free schools, increase Federal revenue and appropriate funds in the amount of $156,737 for this grant. F. FV90 Parent Resource Center Grant - Accept the Federal grant for $8,000 to begin a parent resource center and increase revenue and appropriations for the same. G. 1989 JTPA/CATC Title II-B Summer School Grant - Accept Federal funds for the extension of the JTPA/CATC grant in the amount of $16,143 and increase revenue and appropriations for the same amount. H. FV90 JTPA/CATC Title II-A Grant - Accept Federal funding in the amount of $41,031 to continue this program in FY90 and increase revenue and appropriations for a like amount. I. Phase I Vocational Assessment Project for Handicapped Students _ Accept Federal funds in the amount of $5,000 and increase revenue and appropriations for a like amount. J. Business Internships for Vocational Education Teachers. Administrators. and Guidance Counselors - Accept Federal funds in the amount of $5,000 and increase revenue and appropriations by the same amount. K. Gifted in Technical Arts Grant - Accept the $5,000 Federal grant to provide a model program for gifted students in the technical arts and increase revenue and appropriations in that amount. L. SLIAG - Accept the Federal grant of $17,500 for this special program for eligible legalized aliens and increase revenue and appropriations for the same amount. 5 \0 On.tO: - - RESOLUTION On motion of , seconded by , the Board of Supervisors accepts the following School grants and approves appropriations as indicated: GRANT DESCRIPTION FY90 Preschool Incentive Increase estimated Federal revenue and appropriations FY90 Special Ed Inservice Increase estimated Federal revenue and appropriations Increase estimated Federal revenue and appropriations FY90 Special Ed Equipment FY90 Handicapped Students Increase estimated Federal revenue and appropriations FY90 Drug-Free Schools Increase estimated Federal revenue and appropriations Increase estimated Federal revenue and appropriations Increase estimated Federal revenue and appropriations Increase estimated Federal revenue and appropriations Parent Resource Center JTPA/CATC Title II-B Summer School JTPA/CATC Title II-A Phase I Vocational Assessment Project for Handicapped Students Business Internships for Vocational Education Teachers, Administrators and Guidance Counselors Increase estimated Federal revenue and appropriations Increase estimated Federal revenue and appropriations Gifted in Technical Arts Increase estimated Federal revenue and appropriations SLIAG Increase estimated Federal revenue and appropriations TOTAL 6 AMOUNT $ 18,000 7,143 6,800 5,230 156,737 8,000 16,143 41,031 5,000 5,000 5,000 17,500 $291,584 ~ 00192 \ I I PRESENT: .- VIRGINIA: At a regular meeting of the Chesterfield County School Board held Tuesday evening, January 23, 1990, at seven-thirty o'clock in the Board Room of the School Administration Building Jeffrey S. Cribbs, Chairman Griffin R. Burton, Vice-Chairman William H. Goodwyn, Jr. Jean Copeland John A. Cardea, M.D. RESOLUTION On motion of Mrs. Copeland, seconded by Dr. Cardea, the School Board requests the Board of Supervisors to accept the following grants and approve the appropriation and adjustments as indicated: GRANT FY90 Preschool Incentive FY90 Special Ed Inservice FY90 Special Ed Equipment FY90 Handicapped Students FY90 Drug-Free Schools Parent Resource Center JTPA/CATC Title II-B Summer School JPTA/CATC Title II-A Phase I Vocational Assessment Project for Handicapped Students Business Internships for Vocational Education Teachers, Administrators and Guidance Counselors Gifted in Technical Arts SLIAG I' ii' TOTAL a copy teste DESCRIPTION Increase estimated Federal revenue and appropriations Increase estimated Federal revenue and appropriations Increase estimated Federal revenue and appropriations Increase estimated Federal revenue and appropriations Increase estimated Federal revenue and appropriations Increase estimated Federal revenue and appropriations Increase estimated Federal revenue and appropriations Increase estimated Federal revenue and appropriations Increase estimated Federal revenue and appropriations Increase estimated Federal revenue and appropriations Increase estimated Federal revenue and appropriations increase estimated Federal revenue and appropriations AMOUNT $ 18,000 7,143 6,800 5,230 156,737 8,000 16,143 41,031 5,000 5,000 5,000 17 .500 $291,584 00103 - - Board of Supervisors Agenda Item February 14, 1990 Subject: FY90 School Board Grant Appropriations BUDGET AND MANAGEMENT COMMENTS: The action requested is for the Board to accept the attached grants and increase appropriation by the amounts specified, which total $291,584. No local funds are involved with these grants. ~...?",;'<", ",.,t~~?.-. ''" James J'. Budget & 1\ .-,.,,:, 1,,/ c- ""/(¿""/,;?? L. egma,fer, Management Bos:R036 9°J9f ........ F CHESTERFI ELD COUNTY BOARD OF SUPERVI SORS AGENDA MEETING DATE: February 14 , 1990 ITEM NUMBER; 15.C.9.b. SUBJECT: Authorize Application for a Virginia Department of Transportation Grant to Fund Replacement of Three Vehicles COUNTY ADMINISTRATOR'S COMMENTS: I(~ IJ~ SUMMARY OF INFORMATION: The Chesterfield Community Services Board (CSB) wishes to apply to the Virginia Department of Transportation for funds to be used to replace three high mileage (100,000 miles, plus) vehicles currently being used to transport citizens with mental disabilities to and from employment sites. The vehicles to be replaced are two IS-passenger vans, and one 9-passenger bus equipped with a wheelchair lift and tiedown devices. The estimated cost for three replacement vehicles is approximately $75,000. The 'grant will finance 80% ($60,000) of the cost, with a local match required of 20% ($15,000). County funds reserved for replacement vehicles would be the source of local match funding. If the grant is approved, County funds saved can be used to purchase additional vehicles which have been requested, but are currently unfunded. BOARD ACTION REQUESTED: Authorize the Community Services Board to apply for this grant and to accept and appropriate funds as described, if awarded. PRE_ED BY; g./~ Burt H. Lowe, Ph.D., Dir. MH/MR/SA Services Dept. ATTACHMENTS: YES 0 NO ø SIGNATURE: ~. COUNTY ADMINISTRATOR ~40QI07. - Board of February Subject: Page 2 Supervisors Agenda Item 14, 1990 virginia Department of Transportation Grant BUDGET AND MANAGEMENT COMMENTS: The Department of Mental Health, Mental Retardation, and Substance Abuse wishes to apply for grant funds to be used to replace 3 high mileage vehicles currently in use. This grant will provide 80% of the cost to replace these vehicles ($60,000), with a 20% County match required ($15,000). Funds for the county match are available from the funds being reserved for replacement of these vehicles. If approved, this grant will result in significant savings for the County. The deadline for grant application is February 15, 1990. In accordance with the terms of the grant, the Department of MH/MR/SA advertised a public notice of intent to apply for these funds in order to notify the public that may have an interest in the application and allow for public comment. Approval of this action will allow for application for grant funds and appropriation of any funds received. James J. L. Stegmaier, Director Budget & Management " Q0108 ,. -- - '- CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA MEETING DATE: February 14, 1990 lS.C.9.c. ITEM NUMBER: SUBJECT: Acceptance and Appropriation of State Grant to Reduce Use of Central State Hospital COUNTY ADMINISTRATOR'S COMMENTS: ;¿~'- A~~ SUMMARY OF INFORMATION: The Chesterfield Community Services Board (CSB) has been awarded State funds for FY 1990 totaling $17,500. Chesterfield is one of six (6) CSBs in the Richmond - Petersburg area awarded funds. The State's intent in awarding these funds is to provide an incentive to reduce the use of Central State Hospital. The Chesterfield CSB will use the funds to purchase inpatient services when a client can benefit from a brief stay in a local private psychiatric inpatient facility. These funds will enable the CSB to divert ten (10) to local psychiatric hospitals with an average length 5-6 days. Otherwise, these individuals would each estimated 20 days of care in Central State Hospital. individuals of stay of require an BOARD ACTION REQUESTED: Accept and appropriate State funds the Community Services Board for psychiatric hospitalization services. in the the of of $1 7 , 500 to inpatient amount purchase PREPARED BY: Æ-~ Burt H. Lowe, Ph.D., Dir. MH/MR/SA Services Dept. ATTACHMENTS: YES 0 NO ¿J SIGNATURE: ~ COUNTY ADMINISTRATOR , 00109 - Board of February Subject: Supervisors Agenda Item 14, 1990 state Funds to Purchase Local Inpatient Psychiatric Services Page 2 BUDGET AND MANAGEMENT COMMENTS: Funds in the amount of $17,500 have been awarded by the state to the Chesterfield County Community Services Board as part of a proposal by six Community Services Boards to reduce utilization of state hospitalization inpatient services at Central State Hospital. Target hospital population reduction levels have been set by the state Department of DMHMRSAS that must be met for three calendar periods in FY90. If the full goal for any calendar period is met or exceeded by the region, 100% of the funds will be retained by the CSBs. If 50% or more of any period's goal is met by the region, a pro rata percentage of that period's funds will be retained by the CSBs. If less than 50% of any period's goal is met by the region, funds for that period will be forfeited by all of the region's CSBs. The Period I (July 1 - November 1, 1989) target was met by the region. If the targets are not met by the region, the Chesterfield CSB has agreed to reduce the FY90 operating budget expenditures by the needed amount in order to balance the reduction in state funding. At this time, no funds have been allocated for this project for FY91. The CSBs and Central state Hospital have agreed to negotiate renewal and/or expansion of this agreement by April 30, 1990. James J. L. Stegmaier, Director Budget & Management it Q0110 - CHESTERFI ELD COUNTY BOARD OF SUPERVISORS AGENDA MEETING DATE: February 14, 1990 ITEM NUMBER: IS.C.lO. SUBJECT: Change of Date to Conduct a Public Hearing to Consider an Ordinance Creating the Central Virginia Waste Management Authority COUNTY ADMINISTRATOR'S COMMENTS: Æ~4~ ;1t~ 7-7 SUMMARY OF INFORMATION: Background: On January 24, 1990 the Board of Supervisors set February 14, 1990 as the date to conduct a Public Hearing on an ordinance to create the Central Virginia Waste Management Authority. The Central Virginia Waste Management Authority will be funded by contributions from local governments and revenues derived from recycling activities. This change is needed because the Richmond Regional Planning District has not provided an ordinance to properly advertise to meet the thirty (30) day advertisement requirement included in the Virginia Code 15.1-1243. Staff Recommendation: Staff recommends that March 28, 1990 be set as the date to conduct the Public Hearing to properly advertise the ordinance. BSH.ajc.agen24. 7S¿) ATTACHMENTS: YES 0 PREPARED BY~ Deputy County Administrator for Management Services NO 0 SIGNAT URE : c/4I\ COUNTY ADMINISTRATOR . 00111 I ~ - - CHESTERFI ELD COUNTY BOARD OF SUPERVISORS AGE NDA MEETING DATE: February 8, 1990 ITEM NUMBER: lS.C.ll. SUBJECT: Request for Bingo/Raffle Permit COUNTY ADMINISTRATOR'S COMMENTS: ~~J fI-~,ov-(/"( SUMMARY OF INFORMATION: The County Attorney's Office has reviewed the following applications for bingo/raffle permits and has determined that the applications meet all statutory requirements: Organization ~ Year Brandermill Women's Club Bingo 1990 PREPARED BY: r c£ ~.- ,,~_, V~~~ Steven L. Micas County Attorney ATTACHMENTS: YES 0 NO 0 9bingo/B31 SIGNATURE: ~ COUNTY ADMINISTRATOR .. 00112 ,- -. )ß4: 'd. el!.. ot/1/t¡ð APPLICATION FOR A PERMIT TO CONDUCT BINGO GAMES OR RAFFLES The undersigned application, pursuant to §18.2-340.1, ~ ~. of the Code of Vir~inia, requests the Board of Supervisors of Chesterfield County to issue a permit to conduct bingo games ~, raffles , or both during the calendar ye~T, Thjs application is for a new ______ or-;;newal ~ permit. In---- support of this application, the applicant offers the following information under oath: (", 1. Proper name of organization: rj( 0. nt1 fì (" ('Y) ; U Wo Ynn \r\ ì<) l ~ 2. Address of organization's headquarters: _p, () I ß(~Æ 1,-,/-::-)' 1"v1.ldI6+h ,la-I) VA d. 3 L 2_ 3. Address where all records of receipts and disbursements are permanently filed: BloC(' ShQ LlIX~'.Ç{;{c1 Ìß.\'ìd \~, of owner of the property described in Rd - VV), d. \ 4. í3 r.; " ) '" ~ <':0':', 5. C~Cúflé' .J _J or addresses where bingo games will be held or raffle drawings conducted: 6«(1~Árn, \\ WOedS Address 0+ V) . K(>-+1 fC.t'Yk~l +- rf2jJ'ì~ r NOTE: IRIS PERMIT IS VALID ONLY AT THE ABOVE LOCATION. 6. Dates or days of week and time when bingo games or raffles will be held at the above address(es): (I )e.ct jY)a.n.: h J 1 ) t:; 4 ¿) J (tV, /0 Ci . IYJ· - I1Ö (\ ,;1 7. Time patrons are admitted and sales begin: ?// :-:; t.'J «.' /V) - "'1 (I 0 'Î Date when organization was founded: ~ I) / c¿ 7'i 8. 9. Has your organization been in existence and met regu1~r~in Chesterfield County for two years immediately prior to m~king this application? Yes ~ No______ 10. Is your organization currently and has your organization always been operated in the past as a non-profit organization? Yes ~ No 12. State the specific type and purpose of your organization: .,-,:/ . I ._A::' C I (1 /Y/¿;i 3/; q.. . C)'cu- ;·-l'ä/ é cl é'/Jd (;, '{l-, I ". ...~ > "{b(,¡ 11. Internal Revenue Code section for tax-exempt status was granted (if applicable) {) /1 ú..lô."t S 'f h1t::t< ~'J J fY ( .(;'-.J- (.'1 ¿<-h it" M -(} lI'll ) If renewing a permit, were financial reports filed on time and in compliance with applicable legal requirements? Yes ~ No ?I~ --Iv c har ,-III 13. 14. List below gross receipts, if any, from all sources related to the operation of bingo games or instant bingo by calendar quarter for the 12-month period immediately prior to the date of this application: 1st qtr: $ Ð-' 2nd qtr: $ --6- 3rd qtr: $ G- 4th qtr: $ .I:::;;r 15. Officers of Organization: Name Address Bus. Phone Home Phone President: S~ ; e {d S 5ä¿,,]t { r. ' r,' . ~-I\e.[ --é- 16. ) 3¿"o ~;TùlI¡ h ~ ," R'I' d '1'" (+- " ,,~ C<· . t ?~(.ìi fjtlX{\é'~ )fJ,y)t Ref ::r9Dl .~\,rb.'.,r ðlu/+' lEY, \ Li-\D c¡ 7~ r,d!tHc:,f,::Jr f I "0 t'l(f'¡ J"i(~ Ptc Member authorized· within the organization to be responsible for conduct and operation of bingo games or raffles: Name:, (,1 ')\.,....1(,''"'''' Address: t.fJ/~' ¡~J?/á¡' 6rcil<:::.. I:!.d__. Home Telephone Number 7- Business Telephone Number: -f:?- I Vice President: "-t7 llf&f- ~gðl 7t{Lf - 32/(:) 739- 5öC¡¿ '?Jf't-1/'f'f Secretary: .e- Treasurer: -e- 17. Do you, and each officer, director and member of the organization fully understand the fOllowing: A. It is a violation of law to enter into a contract with any person, firm, association, organization (other than another qualified organization pursuant to §18.2-340.13 of the Code of Virginia), partnership or corporation of any classification whatsoever, for the purpose of organizing, managing or conducting bingo games or raffles? Yes ~ No ______ -over- cd1l668:C42 .,. .."..- - B. The organization must maintain and file with the County's Internal Audit Department complete records of receipts and disbursements pertaining to !bingo games and raffles as required by State and County Law, and that such records are subject to audit by the County's Internal Audit Department? Yes _~ No _ c. The organization must remit an audit fee of 1% of gross receipts with the Annual.Financlal Report not later than November 1 unless gross receipts are less than 52,000? Yes ~ No D. The organization must furnish a complete list of its membership upon the request of the County Internal Audit Department or other dlasignated representative of the Board of Supervisors? Yes ~ No__ E. Any organization found in violation of §lB.2-340.10 of the Code of Virginia, authorizing this permit is subject to having such permit revoked and any organization or person, shareholder, agent, member or employee of such organization who violated §18.2-340 or Arti~le 1.1 of Chapter 8 of Title 18.2 of the Code of Virginia, may be guilty of a felony? Yes t>/' No_ F. The organization must provide written notification to the County Internal Audit Department of any change i!)- elected officers or bingo chairperson during the calendar year covered by this permit? yes..L- No__ 18. Your organization ~~ attach a copy of the organization's charter, articles of incorporation, bylaws, or other legal documents which describe the specific purposes for which the organization is chartered or organized and must complete the Resolution below. 19. Your organization ~~ submit a check in the amount of $25.00 payable to Treasurer, Chesterfield County as an application fee. 20. Additional pages where necessary to fully complete this application may be attached. 21. Have you and each officer of your organization read the agree,o~behalf of the organization to comply with each Yes -L- No _ attached permit and do you and each officer of the conditions therein? 22. Submit this application to the Chesterfield County Attomey's Office by mail to: P. O. Box 40, Chesterfield, Virginia 23832 or by hand to: Route 10 and Lori Road, Administration Bldg, Room 503. 23. I hereby swear or affirm under the penalties of perjury as set forth in §18.2-434 of the Code of Virginia, that all of the above questions have been completely answered and that all the statements herein are true to the best of my knowledge, information and belief? WITNESS the following signatures and seals: ('LI: r Signature of Applicant: ~';;t,!.,: ,l"-..lt'ì.l L.· Name: j .. {, ,/ , It .J (,. ... ~ Title: (' t~\i\ b ¡", .- E Jet ,í Business Phone: ) ~II~' 'Ct)k}{~ (:J..¡ F~- ' Home Phone: ¡;£:c I d '7'~)} 'L Address: / , / ¿'/L/'",^ ~/ J t~'" ,.. STATE OF VIRGINIA ~' " ;,, , - ..Ç1æY"/COUNTY OF {f'i.¿,1!t.Á-JjU£¿¿ to-wit: . D L--J, 1 ......,/ 4 / Subscribed and sworn to before me, /la-?l.e~/....-;7-, ,,:tCtf'(tj,/2 ,a Notary Public in and for the City;County ane! State aforesatci, this 7t<1.' ,day of ....:..~./~'--, 19<'<' . "I C _.~;; ~li=.~ /-·/c-"i"-! u /¢&/5':;,-2- My Commission Expires: RESOLUTION BE IT RESOLVED THIS L._ day of #, ,19'1l/ (date resolution passed), that is hereby authorized to apply to the Chester 1 ,/ '-' "--' of bingo/raffle permit on behalf of this organization // ~., ~ _ " 'A / £¿//CC..< L~' I?~,/l . .,.,¿i 4"'-" / ") / " C0>.1r¡, :er or Director) j / for the calendar year. Supervisors for a II' cd1l668:C42 - ~ILL WIJMN'S a..uø 8Y~ ARTIa..E I - NN£ The name of this organization shall be The Brandermill Woman's Club. ARTIa..E I I - DBJECT The object of The Brandermill Woman's Club shall be; A. To encourage frlendships, social activities and solidarity in the community. B. To promote a common interest in civic, cultural, educational, and social welfare in the cOmMUnity. ARTIa..E II I - HÐ1BER9HIP Section 1. The membership of this organization shall be composed of all WOMen with any interest in Brandermill. Me.bers shall have all the privilege. of the Club, including the right to vote and the right to hold office. Section 2. Application for Me.oershipl Anyone desiring to beco.e a ~er of the Club shall make application to the Chairman of Membership COMMittee accOMPanied by current dues. Any person desiring m~bership may attend no MOre than two meetings before deciding to join the Club. Section 3. Dues a. Annual due. for m..ber. shall be $15.00 payable at the annual ...ting in May. ,b. b. MeDbers who join the Club for the fir.t time after rebruary 1, of any year, shall pay half the annual due. for the balance of the year. c. A member who.e dues are not paid by Oct. 1," shall be dropped frOln the m~bership roll and notified by the Chairman of Membership CoMMittee. Members who become delinquent in payment of dues .~ shall not be permitted to participate in ,,/ /"¡ Club activitie.. -- Section 6 Resignation A member may resign by written resignation submitted to the Chairman of the M~bership Committee, provided her due. are have been paid in full. There shall be no refund of due.. t L. r>t l~ h 0lI1 (]Ý (L./Ì"w - ~ J{ I~ r .\. LQe' m~h.vc- - .- ARTICU:: IV - ClFTICERS S.ction 1. Elotctive Officers Th. .leo:ti Vot ,~f fi.:otrs shall be: President Vice Protsident/Progr.ms 1- Vio:. Presid.nt/Membership j Vio:e President/Ways ~ Me.ns Recording Seo:retary Corresponding Seo:retary Tr easur er Thes.. offio:erg shall perform the duties preso:rib..d by these by-laws and th. parli.mentary authority adopted by the Club. No .l.cted officer shall serve more than two years in the game offio:e. Section 2. Duti.s of Offio:ers a. PRESIDENT: Th.. President shall preside at all meetings of the Club and of the Ex..cutiv.. Board; shall call special m....tings wh..n"v"r the neotd of the Club aris"s; shall appoint a Parliamentarian, Historian/Scrapbook Chairman, .nd Chairmen of Standing Committeots with th.. approval of the Exeo:utive Board; shall be an ..x- officio member of all o:ommittees, ..xo:ept the Nominating Committee¡ shall pr.sent a "written report at the Annual Meeting. b,~VICE PRESIDENT/PROGRAMS: The Vice President in charge of programs shall plan programs for the yotar; shall be Chairman of the Program Committee; shall assist the \~YV ;./presid..nt in the perforlllance of her duties I' l,l as required¡ shall asSumot the duties of (í" ~"JI T~e Presiden~ in the event the office ~;r beçom..s vacant during the year and shall ,,' serve until the next Annual Meeting; shall present a written report of the wbrk ao:complished during her t..rl'l10f offic.. at ". {,the Annu.l M...eting. ~ VICE PRESIDENT/MEMBERSHIP: The Vio:.. Pr..¿ident in charge of Membership shall be th.. Chairman of the Membership Committ..e; shall perform all duties as outlin.d in Article VIII, S.o:tion 1, Subsection f; shall present a written r...port of th... work .co:omplished during her term at the Annual :2tlAr.eet i ng. ~. VICE PRESIDENT/WAYS ~ MEANS: The Vice President in charge of Ways & Me.ns shall be in o:h.rge of fund raising .ctivities as outlined in Article VIII, S*Ction 1., Subs...ction 1.; shall present a written - ~\' report of th. work .ccomplish.d during h.r term of offic.. .. RECORDING SECRETARY: The R.cording S.cr.t.ry shall k..p r.cords of the proc..dings of th., m..tings of tn. Club; sh.ll k..p minut.. .nd roll att.nd.nc. of Bo.rd m..tings, sh.ll h.v. a copy of th. By-L.ws .nd sp.ci.l rul.s of the Club avail.bl. at all tim.s; sh.ll p.rform such duti.s as usually p....t.in to the office or as shall b. assign.d to this officer. f. CORRESPONDING SECRETARY: Th. Cor....sponding Secr.t.ry sh.ll conduct all correspond.nc. or public r.lations .. m.y b. r.qu.st.d by the P....sid.nt of the Club, sh.ll pr.s.nt . writt.n ....po...t of .11 the activitie. of the office during the year .t the Annu.l M...ting. g. TREASURER: Th. T....a.ur..r shall rec..ive .11 funds of the Club .nd shall d.posit them in a bank .pprov.d by the E~.cutiv.. '~i~=~' :~:~~r·~~:=u~;·t~:~~=~~ f~:=;d; shall b. r,¡,sponsible fo... "¡.intaining . record of fisc.l affairs of th. Club b.sed on a fiscal y...... b.ginning Jun. 1 and ..nding M.y 31; sh.ll s.rv.. as Chair~n of th. Budg..t Committ..; shall hav.. th. books of the Club r..dy for audit by May 31; shall fil.. all r.quir,..d t.x forms. Section 3. Vacancy in .n Electiv. Office .. A v.c.ncy in an .l.ctiv. offic.. oth..r th.n Pr..id.nt. shall b. filled a. soon as possible by the Ex.cutive BO....d. b. In the .v.nt the offic. of Pr.sid.nt b.com.s v.c.nt during the y...... th. Vie.. P.....id.nt of Progr... sh.ll ..SUMe the duti.s until th. n.xt Annu.l M...ting. ARTICLE V - NDf'IINATIDNS AND ELECTIONS Section 1: Nomin.tions a. Th..r. shall b. . Nomin.ting Committ... of fiv.. .ctiv. "'<HIIb....~.l t.d from tp.,-CJub no lat.r than the I" m..ting'lf"?!,1Ý· shall b. appoint.d . g.n....al M~b.r- ship plus on. from the cutiv. Board. who shall ..rv... airman. E»e~ ...~.r f\ ' \ ,. ~ . __\ i.~' ..- b. Th. Nominating Committ.. sh.ll pr.pare a sl.t. of nomin... for ..ch of fie.. Th. Committ.. shall ..cur. the cons.nt of the ~~~];... on, ...11 '...,. .. .::- ~~: EX.cutlV. Board at the ..bruary Board M..ting and to the membership at the March me.ting. c. Th. floor shall b. opened to the G.neral ~ M.mb.rship for nominations at th. March -., m..ti ng. Section 2. Elections a. The EI.ction of Officers shall take place at the April meeting. b. Th. election shall be by ballot if there is Mor. than on. candidate for any office. Election may b. by voic. vot. if th.re is only one candidat. for .ach of fie.. A majority shall elect. Section 3. Installation..!Ii II .1rall-t.i,"'1iI of Of ficers The newly elected officers shall be installed at the Annual Meeting in May and shall assume their duti.s after close of the m.eting. ARTICLE VI - I£ETINaS Section 1. Regular Meetings R.gular meetings shall b. held once monthly. Time to be decided by the Board, prior to the S.ptemb.r meeting, from September through May. In th. event of an ~.rgency, the Pr.Sident and one other officer may cancel or postpon. a regular ....ting. S.ction 2. Annual Meeting The May meeting of the Club shall be th. Annual M.eting for the purpose of installing offic.rs, receiving r.ports; and for other r.levant matters. Section 3. Special M.etings Sp.cial m..tings of the Club may be call.d by the Presid.nt or upon the writt.n r.quest of four active m.mb.rs of the Club. S.ction 4. Quorum T.n active m.mb.rs shall constitute a quorum for the transaction of busin.ss. At no time shall lack of a quorum pr.vent proc.eding with the program planned for the me.ting. - A(tTICLE YII - EXECUTIVE BOARD Section 1. Th. .l.ct.d offic.rs of the Club, and D,air..n or Co-Ch.irm.n of St.nding Committ&.s, as enum.rated in the By-Laws, shall constitute the Executive Board, plus the immediate P.st President as an .x- officio m.Mber. S.ction 2. A Majority of the m.mbers of the Executive Bo.rd shall constitute a quorum. (Section 3. M.etings of the Executive Board , shall be MOnthlYI the day ~ time decided by <) the President. A m.eting may b. called by the written reqûest of two m.mbers of the \.. Board. Section 4. The Executive Bo.rd shall have general ,adMinistrative sup.rvision over th.. .ffairs of the Club, but sh.ll refer all proposed action to the Club fOT th.ir d.cision, with r.cOMm.ndations. Hqwev.r, action may be t.ken by the Board in urgent situations and will then be r.ported to the Club for ratification. Section~. If any Board.meMb.r miss.s two consecutive Board Meetings without due cause during the Club y.ar, .uch ab.ences will b. considered an automatic resignation from the Board. M.jority vote of Board n.c....ry. '. Section 6. The offic.r.-.lect of the upcoming year .hall b. invit.d to the l.st Bo.rd. Meeting of the curr.nt y.ar, which pr.c.d.. installdion. ~ MTICLE YIII - CCfIItITTEES Section 1. Standing COMMitt..S a. ACTIVITIES COMMITTEE (1.) Th. Chairman sh.ll b. a m.mber of the Board. (2.) Th. Ch.ir..n of .ach activity group shall con.titut. meMb.rship of the Activiti.. ComMitt... (3.) Each activity group pl.n. th.ir own activiti.s, r.porting to the Ch.irman of Activiti.. ComMitt.., who sh.ll ¡,~!) t' Act AS liaison to th. BOArd. (4.) All m.mb.rs of the Activiti.~oups must b.. current dues pAying lers ,=>,f the Brandermill Woman's Cl,_J. (5.) AdditionAl Activities groups mAY be organiz&d AS the ne.d aris... b. BUDGET COMMITTEE ' The Budg.t Committ.. shall pr.s.nt a proposed budg.t through th. Executiv. BOArd t,=> the M..mbershi p for approv,d at the August Board Meeting. Th. budget Committ.. shAll consist of th. following m.mber.. Tr.asur.r (acting aa chairman), Vie. Presid&nt/Ways ~ M.ans, Charity/Community S.rvices Chairman, I'Iresid,mt, And any oth.r memb.rs of th. :, ~/.~ecutive Board as appointed. /',! > The Budget Commi tte. shall s.t the - monetary linlit of th. amount sp.nt by th. Ex..cutiv.. Board at ,=>ne tim.. with.:>ut prior approval of th.. m.mb..rship. Th.. total amount shall not ..xc...d th.. amount of th.. conting.ncy fund as stat.d in th. yearly budget and approved by th. total m..n,b..rship. c. CHARITIES/COMMUNITY SERVICES This committe. shAll b.. r..sponsibl.. for r..comm..nding to the, Board a list of worthy charities to be consid.r&d for donations for the y.ar; shall coordinat. the S.rvic.. Committ.. within th. Club. t· all g.n.ral meetings; shall b. responsible for the pr.paration custody of nam.. tags. h.."....~ . HOSPITALITY COMMITTEE Th.. Hospitality Committ.e shall function as an official w.lcomlng c~ittee for And - e~ ~EMBERSHIP COMMITTÊË ~h. Vice Pr..sid..nt in charge of 'f, M.mbership shall be the Chairman of th" . Membership committ.", .hAll collect all due. and forward them to the Treasure, ~shall notify a m.mb.r who.. du.. are d.linqu.nt; shall maintain a curr..nt roll of m.mb.rs in good standing; shall promot. m.mb.rship in the Club, shall be r..ponsibl. for contacting proapectiv. m.mb.rs, acquainting th.m with the Club's activiti.s and inviting th.m to a m..ting of th. Club, ahall b. r.aponaibl. for new ~...."";"~;o',:...,,;,,, - melllber¡¡' tea. f. PROGRAM CCHII'ITEE rhis ,:ommittee shall plan and impl~ment the Club's programs, wi~~~ approval of the Executive Board. Th~ice Pr~sid~nt in charge of Programs shall serve as Chairman of this committ~& ~ '\. ? r--~i~l r _oç-f v¡,ny; '-~I'I:' IIIv.....Ll""'*9 r~. ;»",,¡;» g. PUBLICITY COMMITTEE This committe& shall b~ responsible for the tim.ly rel&ase of publicity conc.rning the activities of th. Club to th~ appropriate news m&dia. Th.. Chairman may have a Co-Chairman for ..ach large &vent, i f she choos.s, but all r ..1 "'as.s shall b~ approv.d through th~ Chairman. All publicity r..l.as.s to th~ g"'n~ral public shall have the concurr..nc& of th~ ., Pr..sid.nt. h. SOCIAL COMMITTEE The Social Committ... shall b.. responsible for r.servationsfor all Club functions; shall be responsible for planning m.nus for coff..s, teas, lunch..ons, dinn..rs, and spe.: i al sex: i al func t ions, shall purchase all floral c.nt..r-piec.s when . n.cessary. O· t' . ~, ~c ,.fl '-'""1 'Lf.-.-.1.r12-{.--'·· . '.t'""trv .< ~ " .~_:.f1 . i. SUNSHINE COMMITTEE f.LJc··~-··c._- The Chairman of this committee shall send cards and note. to m....b.rs who are ill, shall b. responsible for the committee h.lping the m..oers in times of ne.d. j. The "TATTLER" COMMITTEE This committe. shall be r",sponsible for gathering information, printing, and dis.tr,ibuting the newsl..tt.r of the Club. k. TELEPHONE COMMITTEE The Tel.phone Committee shall be available for t.lephon. work when&ver necessary. 1. WAYS & MEANS COMMITTEE O?t_..lÎ \./ { The Vice President in charge of Ways ~ M.ans shall be the Chairman of this committee. Th. Ways & Means Committee shall plan fund-raising activiti.s and present these plans to the Executive - B~ayd foy approval; shall dire~. Money making projects undertaken by the Club. S&ction 2. A. the may be Club. Special Committees need ayise., a special committ.. constituted as determined by the a. BY-LAWS COMMITTEE r ¡ ,;,1 /', The By-Laws Committee shall periodically review the By-Laws and shall present pyoposed amendments to the By-Laws. Amendments may oYiginate in the committee, be proposed by the Executive BoaYd, or by _ membey of the Club. ~ U) /\.Á.X\.,,^~ . b. HISTORIAN/SCRAP OK COMMITTEE This committ.. ' all be y.sponsibl. for collecting all newspap.y aytlcJes, plctuyes, and any oth.y rel.vant mateylal yelated to all activities of the Club. These shall be accumulated In scyapbook foym for Club yecords, h.ld by that year's president for saf..-k",eping and displayed at Club me.tings, upon yequest. The chairman is not r..quired to serve on the executive boaYd, however she may attend if she .:hooses. c. YEARBOOK COMMITTEE This committee shall prepare the annual yearbook for the membership. TI,e yeaybook shall Include a copy of the Club By-Laws, membership, calendar of ~ctivities, _,list of Officers and ,committees, in addition to other peytinent information th.. Executive Board de..ms suitable. ARTICLE IX,- PARLINlENTARV AUTHORITY Th. yules containo>d in the current .ditlon of Robert's Rules of Order Newly Revis.d shall govern the Club in all cas... to which they are applicable and in which they are not inconsistent with these By-Laws or any special rule. of order the Club may adopt. Theye shall be a Parliamentarian appointed by the Pre.ident who shall serve as Chairman of the By-Laws Committee. ..... ARTICLE X - A/'ENDI'IENTS The.. By-Laws may b. am.nded by a two-thirds (2/3) vot. of tho.. pr...nt and voting at any regular m.eting of th. Club, p...,:>vided that w...itten notice has be.n given at the pre.:eding regular m..ting or has be.n s.nt to .ach member at least thirty days prior to the me.ting at which it is to b. voted. ARTICLE XI - DISSOLUTION In the .vent that dissolution of the Brandermill Woman's Club becomes necessa...y, the Executive Board shall use the Club's assets to pay lawful liabi liti.s. R.sidual assets .hall b. donated t,:> ,:haritable organizations of the Club' s I:hoic~. Revised 10/87 ~ of Supervisors approve this grant ffiEPMED 6:7ff2~ Robert . Masden Deputy County Administrator "'-, '- CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA MEETING DATE: February 14, 1990 ITEM NUMBER: 15. C. ]_2. SUBJECT: Authorization for Parks and Recreation Department to Apply for Historic Preservation Grant Funds for Eppington COUNTY ADMINISTRATOR'S COMMENTS: ¡f~d- A-ff'l~ SUMMARY OF INFORMATION: The Board of Supervisors is requested to approve application for $44,696 of Historic Preservation Grant Funds. The funds will be used for masonry repairs, archeology, master planning, and security measures. Matching funds totaling $44,696 will come from FY1990 Parks and Recreation operating funds ($14,500), Parks Bond funds and Three Cent Road funds ($30,196). BACKGROUND: The Board of Supervisors agreed to accept the Donation of Eppington in August 1989, and the deed was transfered to the County in January 1990. Parks and Recreation staff have been asked to seek $50,000 in grants/donations for FY90-91. This project is critical to developing research, planning immediate security of the house and grounds. It will provide information and cost estimates needed for seeking further grants/donations and it will help prepare the facility for public enjoyment. RECOMMENDATION: Staff recommends that the Board application. ATTACHMENTS: YES 0 NO 13 SIGNATURE: ~ COUNTY ADMINISTRATOR 00\13 .... '"'- Board of Supervisors Agenda Item February 14, 1990 Subj ect: Authoriza-tion for Parks & Apply for Historic Preservation Grand Page 2 Recreation Department to Funds for Eppington BUDGET & MANAGEMENT COMMENTS: On January 19, 1990, the Department of Parks and Recreation submitted this application to the Virginia Department of Historic Resources. This application requests that historic preservation grant funds in the amount of $44,695.92 be provided for masonry repairs, archeology and master planning, and security measures for Eppington. If approved, the County will be required to match this grant. Funding for this match will come from the following sources: o Matoaca District Three Cent Road Funds ($10,000) o 1985 Matoaca Park Bond Fund ($20,196) o Lake Chesdin Project ($14,500) The transfer of funds as outlined above will leave the following account balances: Remaining Account ' , Balance 0 Matoaca District Three Cent Road Fund $33,476 0 Matoaca Park Bond Fund (3A 6NW) $53,308.84 0 Lake Chesdin Project (3A 6ED) $21,301.60 Bos:R037 00114 ... - CHESTERFIELD COUNTY BOARD OF SUPERVI SORS AGENDA MEETING DATE: February 14, 1990 ITEM NUMBER; IS.D. SUBJECT: Nomination to Board of Social Services COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Mrs. Elsie Elmore has resigned from the Board of Social Services, and Mrs. Lynne Cooper has indicated her willingness to serve the unexpired term of Mrs. Elmore. This interim appointment will be effective March 1, 1990, through June 30, 1990. RECOMMENDATION: Staff recommends that the Board nominate and appoint Mrs. Lynne Cooper to the" Social Services Board. PREPARED ~~k- Robert"L. Masden Deputy County Administrator ATTACHMENTS: YES 0 NO I!I SIGNATURE: ~ COUNTY ADMINISTRATOR 110115 - - :'.:' > \~'~ COUNTY ADMINISTRATOR'S ROu flNG SUP t2eD CIIESTERHELD COUNTY CllESTERFIELD, VIRGINIA 23832 TO: lcn~, ~,~,-t~ cc: I:HOtl: (J& lßS1qO R.\:: ;,,' ( SEE ATTACIIED ( ) REVIE\'v & Ca.NINf BY ( ) IŒIURN TO LBR ( ) FILE ( ) PIŒPAIŒ LETfER FOR SIGNi\TlIHE ( ) POR YOUR S I GNi\ lUIŒ ( ) ARlWJGE TO DISCUSS \~I111 ( ) r-mu: ( ) BlU: ( ) WEEKLY MEETING FILE ( ) MNG1Nf TEAM AGENDA rb OIU Qf'- l ) rOR YOUR APPROVAL Rll\I\ltKS: ¡~J¡- j)~ ~A - t4 hO ¡> 0ï1.lJIU<>A'\ rf~ r ¡)ak - (3n -k ~ f~ t'Àrfø, 7Øf , . ~ ,\ ~ Jt.f¡t.. '.~., ~\. ,', R: ~ ~\.." ..'t.~·. r., it' ~,;1l;\A ';~~ // '1~!:~~~L!r~¿ MISS JEAN T, SMITH DIRECTOR - vrlESTERFIELD-COLONIAL HEIGHTS ~::;___ DEPARTMENT OF SOCIAL SERVICES _""Í.'(,26Z/.:?8.;:~~}'~ - "t >(~~ P.O. BOX 430 ,I . 'J} , , CHESTERFIELD, VIRGINIA 23832 ,::~~ \ \ f~<J..) ...\ " 1"'\ C.. I , I .[ , January 22, 1990 ~¡ .?/ t?, '" " f;.:t"/ "1 ...\, / >:,~~!~':¡/' lELEPHONE 804-748,1100 Honorable C. F. Currin, Jr., Chairman Chesterfield Board of Supervisors Chesterfield, Virginia 23832 Dear Mr. Currin: It is with regret that I inform you that Elsie S. Elmore has tendered her resignation from the Board of Social Services, effective the end of February, 1990. Mrs. Elmore's services on this Board will be sorely missed, for she has devoted an unusual amount of time and energies in advocating for and supporting social services issues on the local and state level. Her concern and active participation in all human service matters are well known and respected in the county. The Board of Social Services wishes to recommend Mrs. Lynne E. Cooper for your consideration in filling Mrs. Elmore's unexpired term, which ends June 30, 1990, arid an appointment for a four year term beginning July 1, 1990. Mrs. Cooper, whose resume' is attached, is involved in various community projects and is very interested in human services. We hope this appointment may be made as soon as possible so that there will be no break in service. Thank you for your help in this matter. Sincerely, ~~ 1», '/Jtcu!4J J4hice M. Mack, Chairman Board of Social Services :kb Enclosure cc: Board of Supervisors ... Lane B. Ramsey Robert L. Masden Elsie S. Elmore ::r(.~ .:~J,~"!iJ¡:~:" community Experience: Work Experience: Education: - Lynne E. Cooper 12010 pine Bark Lane Mid1othian, Virginia 23113 (804) 794-8128 united Way Services of Greater Richmond · Vice Chair of Priorities Committee, responsible for problem/service process · Second term member of Services Planning Committee · Liaison to the Allocation Leadership Committee from Services Planning . Chairman of Customer Advisory Board, Virginia Power, Central Division Member of Governor's Award for Volunteer Excellence Selection Committee · Richmond District 1988 & 1989 Chesterfield County Charter Committee, Midlothian District Representative Member of county Family Life Evaluation Committee Family Life curriculum liaison to Midlothian High School PTSA Family Life curriculum liaison to Robious Middle School PTA Past Member, Chesterfield County Council of PTA's, Juvenile Protection Chair Pol i tical Asylum Liaison Officer, Immigration and Naturalization Service, New York, NY Newton College of the Sacred Heart, B.A. Political Science, 1971 - - CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA MEETING DATE: February 14, 1990 ITEM NUMBER: 15. E. 1. SUBJECT: Streetlight Installation Cost Approvals COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: BERMUDA DISTRICT: Locations approved at the April 26, 1989 Board meeting End of Jean Drive Cost to install light: $610.77 Intersection of Old Centralia Road and Hilltop Farms Drive Cost to install light: $499.23 Location approved at the September 13, 1989 Board meeting Intersection of Riggers Station Drive and Trailtop Terrace Cost to install light: $1,277.00 Location approved at the December 13, 1989 Board meeting 14500 Jefferson Davis Highway (Mack's Iron Co., Inc.) Cost to install light: $1,383.00 (continued) PREPARED BY~ 7;/71 )// '~/'>i/ Richard M. McElfish, P.E. Director Environmental Engineering "', ATTACHMENTS: YES 181 NO 0 SIGNAT URE : ~ "Q 0 11.J; COUNTY ADMINISTRATOR It - .-, Board Agenda Item Environmental Engineering February 14, 1989 Page Two SUBJECT: Street Light Installation Cost Approval Locations approved at the April 26, 1989 a.nd September Board meetings are residential installations. The approved at the December 13, 1989 Board meeting is a installation. 26, 1989 location commercial There are insufficient funds in the Bermuda streetlight account to pay for all the installations. II 0011? .. - t~ VIRGINIA POWER Mr. Lan:y Dauber ly Envirarental Engineering Chesterfield County P.O. Box 40 Chesterfield, VA 23832 Dear Mr. D:>uberl y: Thank. you for your letter of f'1 ~ fiã 2, 11 ?q , regarding estimate number 07 00 lðo'i'?l We've ccmpleted our estimate to install 1. OðC Lumen High Pressure Sodium Luminair at 1~e- ~d o-f -:re.a.v 'Dr','\/€- The cost to the County for the installation of this light with NO. z. cdCl'/V'I;,vvl'" wiring is $ ~/(}. 17 , described as follows: 'Ibtal Cost of Job Less Revenue Credit at 4:1 Ratio Cost to County -h','Y\'- So TE R F $ ð' q~ ' 00 $ tfZJ.oo $ . b {O .11 This cost will be effective for ninety days fran the date of this letter. If we do not receive your authorization to proceed with this work within the nineth day period we will c:ancel this project. Should you require this work to be perfonned at a later date, please make a new request and a new cost will be s\J1::mi tted to you. The necessary engineering and construction work is being scheduled to provide for connection of your service by' ,I! I A . (This con- nection date may vary slightly in the event of bad weather.) In order for us to be able to provide sernce b".f t.~e above ccn.'PJ.ec+-Ìon date, t.l-J.e i tans checked below must be canpleted by tV / A . Letter of Authorization returned to Virginia :Pc:Mer Aquisition of right-of-way and/or State Highway l?ermit Should there be any questions, or if I can be of any assistance, please do not hesitate to call me at 7 - 5'10 r e~f, 2°'/2- Sincerely, .{} ~ OA~ C:/, bðtlÞ ¿/ /- ~->""" l \.>..... ../ .~ r ~, :~:??~ J '«~.{~\ (B JA'~2 :~_I;; .~o; ~ """-"" .b' \\~ ~,~~~tr; "</1 \~~", ~,<;/' ~I i ~' \~/ 001 . . Service Representative tic - ..... ,~ --...~ "- ~<" '-.,¡ ,]~ '~ ,/. - ~' '-I: ,~ . It'" !".... ,I 4 ,:;J,J'\ I ; I I, " . ......... 1 A ¡. :JL',' I" , ._ n ( ~. : - ~ ";01'" ~.... '..,I....¿~ij ,'::1- .. _I" '~; '..:,....:ÿc_ ....i......:.. ""'\, "';~''''f'''' ,,""""". '1'" '-...... < .\ .' . '.".t . ::---..-<" ..' ~'<~-~!"2 .i~ t~ VIRGINIA POWER Mr. Richard A. Leonard Environmental Engineering Chesterfield County P.O. Box 40 Chesterfield, VA 23832 Dear Mr. Leonard: Thank you for your letter of IYI ~ 2 , regarding estimate number t)7 - 00 I - 311 . We hafe cœpleted our estimate to in.stall j, - !;::o Lturen High Pressure Scdium Lurninaire at #-t. t!4~ ~ ~,...J,.... of 11,"11 'ht ¡:~""'t 'lJ~. The cost to the County for the installation of this light with ¿ \I.L,1u....J wiring is $ ~q". 2..3 , described as follows: Total cost of job Less revenue credit at 4: 1 ratio Subtotal Tax effect Total cost to county $ 8ð'J $ ~2:'.. $ 3S" $ 1/:2.2..3 $ 'i-qq. 2.3 This cost will be effective for ninety days fran the date of this letter. If we do not receive your authorization to proceed with this work wi thin the ninety day period we will cancel this project. Should you require this work to be :perfonned at a later date, please make a new request and a new cost will be sutmitted to you. The necessary engineering and construction work is being scheduled to provide for connections of your service by /Y1¿¡r".l... G. , /C/qo . (This connection date may va:ry slightly in the evp-I1t of bad weather.) In order for l.lS to be able to provide service by the above connection date, the i terns checked below must by canpleted by ,&'~. I~. I#/'D . . ,,/ Letter of Authorization returned to Virginia Power Acquisition of right-of-way and/or State Highway Pe:rmi t Should there be any questions, or if I can be of any assistance, please do not hesitate to call me at 7~/- ~Z7 . Sincerely, t!" ttf!! Q'V"'\ .::k L "'-t ø ^"" Service Representative . tj' to 11'9' .-... .... January ,.,r¡ .;...:..." 1990 ',. ¡ -""'¡', ;' ! ,)~,~ \., ~~.J' ''<;./' "'; .>. tt '. VIRGINIA POWER - ¡ Mr. Richard A. Leonard Environmental Engineering Chesterfield County P.O. Box 40 Chesterfield, VA 23832 -. -" ~. JAN 25 1990 :. 2; ":;, ' ";~f.~';:.:~," ';/ '. fJ" ",¡" ¡ ~ Dear Mr. Leonard: Thank you for your letter of September 26, 1990 , regarding estiIt1ate number 07-909-632 We have canpleted our estimate to install one 8000 LUIœI1 High Pressure Sodium Luminaire at 1700 Riggers Station Dr. - Intersection ~f Riggers Station Dr. and Trailtop Terr. The cost to the County for the installation of this light with underground wiring is $ 1277 .00 , described as follows: Total cost of job Less revenue credit at 4: 1 ratio Subtotal Tax effect Total cost to county $ 1448.00 $ 458.00 $ 990.00 $ 287.00 $ 1277.00 This cost will be effective for ninety days from the date of this letter. If we do not receive your authorization to proceed with this work within the ninety day period we will cancel this project. Should you require this work to be performed at a later date, please make a new request and a new cost will be sutmi tted to you. The necessary engineering and construction work is being scheduled to provide for connections of your service by Februarv 15, 1990 (This connection date may vary slightly in the event of bad weather.) In order for us to be able to provide service by the above connection date, the i terns checked below must by cat1pleted by January 29, 1990 xx Letter of Authorization returned to Virginia Power Acquisition of right-of-way and/or State Highway Pennit Should there be any questions, or if I can be of any assistance, please do not hesitate to call me at 751-4024 Sincerely, 'JnJJl~ Mark W. Carter Service Representative 00120 :a. -.. ----.---- ~. ---- \ \ ~ \ I 1::.-Z5"JJ f\I ' I l,.:: z.GÞ f I Úl ~ "_._.~.0-, ....,;;f-A_...'I>IJ -.; "J , 0·'..1 ~')¡ I ':'-{ I '<:1 ¿,~ ~i.. Z. () ,.,;...t ,~If. ?ó I ì i , Z5'~ , í I I / ? ~.'^ J I (,. ..,........., (1 ~ /~ 1.1,1 I.{. \-~' ) 2''',,::<~ , ~-"-" -, <-c:. - A-G" '-.." J. A' of /v¡ :;23'1 :J::-,.~ -r ~~~ . /<;i'"8L .¡ t·~, ~ ¿'1 E.,- 3 V/~J¡..,)I"-y '5J;:.,i:;.""c.,~ ~ \J -1'IJ 1,..1 t. : fAG:.· ¡ZoS3 MØZ3<7 :::J:;..J ~ í* i-J- . \~ 1 --I- IÅ ,t; -4-- , ~' ISQ' II)' :þ\<-J~\ ¡.....'Spi ~ '-t ~ } i\J ~;~ I "I U g I lu 't) ~ () '3 7F/3 i- '-0 L-l::sJ 1- u. Gtsc ~ ~ 1-1... I ..l ;f C\o ~ J ~ K I C:.t;:, IE. /l...S 5TA-i/DN' ()¡L '\ ., ...._~LJ_I_ it.. ""-rIl lJlll .....,- , I 8""""'1-" t ¡-I....- - j ;J '~:S -<""--. ,~ " ..,. .-J-N:,..,...r1.."- -....................... r ,~,,-- /-, I ¡-J '...... t ~.¢;,..~ ~¡(4f""Y CHkfl..{.,ff- 11. '¿:.-rJ;t/,¡::¿-i_.:I/Z 7')' e! ~- .I ~ I' -r: ~. r:..~. == i/ Z S í ' ~ Meter Stock # Ad1. Hater # Scale - N'rS an:u.a Nc~ ':., SuÞItaâQ, Drawn By L ~ Phone Eâ No. +ø 2.1 0. /- Zz.--1ø ~No. ~ Ta~ ~ CAAI o.va No. ¡V P.- u.y NO. t Subdivision AdcnIa CUIIanW L.fks ~NO. û?-1()Cf-w -::?cy 5';= " ...-ç:¡ Size of Serwa Single 01 T~ PMIe Ese. 0erN'Id () W ~ F1Icker FIUI Cum.. vobgI Otop IIftP& YCIII ,...J -.fr01 !'t..., 'l'}A!Io....¡... - - t' VIRGINIA POWER Mr. Richard A. Leonard Enviroraæntal Engineering Chesterfield County P.o. Box 40 Chesterfield, VA 23832 Dear Mr. Leonard: Thank you for your letter of 'Y/::C/'::'/?7A'ÆR /9: /9'£1 , regarding estimate number 0"7 /,'/ ;;¿ "Yo z. We have canpleted our estimate to install ~,JCJcJ Lumen High Pressure Sodium Luminaire at / 'Y.5"Q(.) .J' /¿ ¡:: r-= -::J;>..:i¿,c:z::5 h'11./ Y The cost to the County for the installation of this light with OV/~ï?I'I/£~,(J wiring is $ i, 3 g -1 , described. as follows: , Total cost of job Less revenue credit at 4: 1 ratio Subtotal Tax effect Total cost to county $ $ $ $ $ / 'I Y 7' / £..';'7 ~ "'- ~'-- i, 0 ï :;L .3 /1 /, '3.5? '? / This cost will be effective for ninety days fran the date of this letter. If we do not receive your authorization to proceed with this "WOrk wi thin the ninety day period we will cancel this project. Should you require this "WOrk to be perfonæd at a later date, please IMke a new request and a new cost will be suJ::mi tted to you. The necessary engineering and construction "WOrk is being scheduled to provide for connections of your service by d- /2/ '1 0 . (This connection date may vary slightly in the event of bad weáther.) In order for us to be able to provide service by the above connection date, the i terns checked below must by canpleted by / / / '7/'70 . , X- Letter of Authorization returned to Virginia Power Acquisition of right-of-way and/or State Highway Pennit Should there be any questions, or if I can be of any assistance, please do not hesitate to call me at 75/ - ~'()3C( Sincerely, " /'~\...- , V'" f' '~,' f..." ! '...~ I ',.. ( ........ ; ". .~ .A @ 0) - -YA_// / /-é/ Service Representat~ve C\1 QOJ22 - FY86-87 OUTSTANDING STREETLIGHT INSTALLATIONS DATE LOCATION AMOUNT 3/11/87 Seti Ct/Cogbill Rd 257.24 4/08/87 Dalebrook Dr/Echoway Rd 419.00 6/09/87 Meadowdale Blvd./s. Beulah Dr. 372.00 ESTIMATED INSTALLATION DISTRICT DATE Dale 4/01/88 4/01/88 4/15/89 Dale Dale FY87 - 8 8 OUTSTANDING STREETLIGHT INSTALLATIONS 7/08/87 Seti Ct/Cogbill Rd 1,249.76** Dale 9/23/87 3518 Luckylee Cresent 892.24 Bermuda 10/14/87 Kingsland Rd/Cochise Tr 526.24 Dale 3/23/88 Indian Springs Dr/Shanto Ct 1,073.00 Dale (716.00)* 4/01/88 4/01/88 3/15/88 7/31/88 FY8 9 - 90 OUTSTANDING STREETLIGHT INSTALLATIONS 11/22/89 4401 Old Hundred Rd 299.00 Clover Hill 6/01/90 1/10/90 Hampton Ave/Steve Ave 142.00 Matoaca 6/11/90 1/24/90 3325 Wood Dale Rd 1,723.44 Bermuda 6/25/90 1/24/90 Middle Rd/Twilight Ln 739.17 Clover Hill 6/25/90 * Funds taken from 3 Cent Road Fund ** Funds originally appropriated at the 3/11/87 Board meeting , 00123 - - CI) ~ m 0 CO N 0 I'/J t) 00 0 &.n &.n .... O· s::: Lt"I r-- 0\ CO 0\ 0 .¡.J m ... ... ,...¡ CV') N 41::1' &.n N \C .c::: m ;Q 01 ..- 1.0 r-I 0 N CO 0 I'/J r-I m &.n 41::1' N ..:I '0'0 ~ N 0 ..... 0 s::: CI) ... ... ::1 rn N M ..... M b,¡::> . .J CI) s::: 0 0 0 0 0 0 0 U, CI) ..- 0 0 0 0 0 0 0 . .J 0 0 0 0 0 0 Z ¡.¡ om ... ::> O'\..- \C \0 \C \0 \C \C r:r.. . .J >r~ b,¡Q, E-I tI) 0 ::r:o ~ 00\ Q, HO\ Q, ...:¡..... oCt; E-I ... r:r:¡.... riI..... oCt; ~ Q) M N co \0 \0 E-I~ rn t) &.n \0 M .... 0 ........ U, ~ s::: M ..... &.n 41::1' ..... Z It! '0 It! 0::1 ,.....¡ &.n 0\ \0 M co ZC s::: It! N N 41::1' ..... øc:tfØ a;¡ t'j ::1 0 oCt; oc:C b,¡ 0 0 0 0 0 0 I'/J 0 0 0 &.n 0 ........ ~ '0'0 &.n 0 0'\ .... &.n Z C Q) ... E-I '0 ::1 I'/J 0\ .... N &.n &.n C) r:r..::> ..... H m ~ E-I 0 C U, 0 0 0 0 0 0 H ~ ..- 0 0 0 0 0 0 +J 0 0 0 0 0 m ... ... .. ... .. .¡.J O..- &.n an an &.n &.n O\~ ..... ..... ..... ..... ..... < s::: >rQ¡ ........ r:r..o :z¡ CI) ~ Q, tJ Q¡ oc:C I'/J CI) ~~ M N co \0 \C It! Q) an \0 M N 0 Q) Q) :> co ..... ~ N \0 oCt; >rO .. ... .. .. .. ........ J,.¡ I 0\ ..... 41::1' ~ co Z ~>t ..... N M .c::: o ~ ...- ~ E-I J,.¡m ¡:L,tJ ,.....¡ Q) ,.....¡ s::: '0 .,..¡ It! ...- .¡.J ::r: ..- ~ t) r1j It! ... - ...- '0 J,.¡ t) . .J >t ~ ::1 Q) It! 0 ..¡.J .¡.J E :> Q) 0 ,.....¡ ,.. - I'/J j.. 0 r-I .µ '0 ::1 .~ Q) r-I It! It! ..- 0 00124 0 II:} t.> C ::: ...... u -- - CHESTERFI ELD COUNTY BOARD OF SUPERVISORS AGENDA MEET ING DATE: February 14, 1990 ITEM NUMBER: 15.E.2. SUBJECT: Streetlight Requests COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: BERMUDA DISTRICT: Tntersection of Evelyn Drive and Sand Hills Drive Intersection of Maplevale Place and Sand Hills Drive 9410 Jefferson Davis Highway DALE DISTRICT: Intersection of Berrybrook Drive and Little Creek Lane ATTACHMENTS: YES EI ,.1. ¡ ~ .f ,-' /i PREPARED BY: I. /~I iI' (.;( .,¡L Richard M. I1cElfish, P.E. Director Environmental Engineering NO 0 SIGNATURE: chf COUNTY ADMINISTRATOR t 06125 .. - STREETLIGHT REQUEST BERMUDA DISTRICT DATE OF REQUEST: ~January 24, 1990 TAX MAP 116-14 NAME OF REQUESTOR: Peggy Zuckero ADDRESS: 13319 Evelyn Drive, Chester, Va. PHONE NUMBER: HOME 748--2139 WORK NJA REQUEST IS LOCATED AT THE INTERSECTION OF: Sand Hills Drive Evelyn Drive REQUEST IS NOT AT AN INTERSECTION. IT IS REQUESTED TO BE PLACED: N/A PLEASE INSTALL LIGHT ON POLE # N/A OR SET POLE - YES COMMENTS: Intersection Criterion: Qualified Petition Criterion: Not Qualified Vehicles Per Day Criterion: Qualified ATTACHMENT: (Vicinity Sketch) STR3 t and ú 0012' .. - -, ...".. " ":¡.ø '.. ".11 ~ X, ?-\:).':,\\r.\. \ "\-;,,\ 1\\ " '\ ' ~\~\.\<$ "\ \ ' \ "..' ..;)\oi1,~\",\...,~, 'I \ ,< " - 4\·' "~ d \ ' 'é _. o~,;"o", \ , ,", ----- "1 <"I"..'~~"~\."" \ \ ¡- "..:- ""i,\"'"" '--;... , ,\ ,,".^ .....' . ., , ' .'^' Lp-"~; ; \~' ' " " '. " '. " " \ \ ",,~\~\~\'" : _..\_--~ ~ ~' , " , , ~;..-\ \;: '?';'\~'." " " , ""i' ~ , ( Q\' "\.\, , , " , \, \ ----' ----- , ,,' \")'.0"0;1.'''''- \ \ ' " \ \ " '------;'.., '.~ 'S\!'" " '. , -' - \ ",,,,s,,,,", ., ..\.0\1'" \ ~r~\,~ --- ~ \ . , , ~ \ ~'I'" If--\ , \ ~ " --'~\ \ \.~ - - "'\O~Î ) í~-:.,.-, :1\t \ ð \ ' ::.-- .- -"--;;01 ,,\ - " /~; '~>\ ;\!-' l ',~. ~~.., "'''' _J \ (!', \t-= \ ' ! \1 - \ \ - Ir \ \( >- I- Z ::J o U -~-- 2>Ob -, '(1 !. { ;~ 1 / / / o _.J W o ~ LL 0::: llJ 1,- (n IJ..J I ,,) : : ! ~ .. . ù· ... :I( ~ .. . f . ~ Q i . ~ ~ ~~~ ~ ..: '" , ~ 0012,7 This pet:ition is :.n request: for r- _ -': t.'L-w_"f - STREETLIGHT PETITION .¡-' ....rle instállation of a ," J at the following location: .:::;,,;,;¿ 1./ / Name " ! i i j C1',I':(=' /' , / I>, ' :<.- ;:LJ I r..,' ......~_ -J {::'" 1 .-~ . 'í, I> ':"'\"'-'::'ò ,'''' r -.f' . ~. .:.. . ~' -' " ï l, I þ:'/ , -- 1'\ " ;~l :.I ~- Address - -J "'¡ -r>- I / »-;» ,. ;,..' /í"P ¡, ,,/), 'J'-ý"'o ....... ~ . ' '--' ~ ' '-- L.:.. ' ;;:;. , ¡ ~,..I': / --?~. - - {'\, , ',¿;;- ! ,.( /-- . ' ,jo' .i-'.'. , .... .. st:=ee'C..l...:Lg:lt //J l~/ f ¡ .e::; , , ^ -:~ ,/ Tel. No. r-" . -, ~:;;;:¡¡ :,/LIL:! r-<" ¡~ . ~-.: '":"'," ... .........;:.- " , I. ' '~:.._. ¡.-é ..,.! 7¿;. -,-~ ';:>- 0012S - - STREETLIGHT REQUEST BERMUDA DISTRICT DATE OF REQUEST: January 24, 1990 TAX MAP 116-14 NAME OF REQUESTOR: April Dimers ADDRESS: 2956 Sand Hills Drive, Chester, Va. PHONE NUMBER: HOME 748-9655 WORK N!A REQUEST IS LOCATED AT THE INTERSECTION OF: Maplevale Place and Sand Hills Drive REQUEST IS NOT AT AN INTERSECTION. IT IS REQUESTED TO BE PLACED: N/A PLEASE INSTALL LIGHT ON POLE # N/A OR SET POLE - YES COMMENTS: Intersection Criterion: Qualified Petition Criterion: Not Qualified Vehicles Per Day Criterion: Qualified ATTACHMENT: (Vicinity Sketch) STR3 D0129 . - ,;,..n ~ \ ~.. \ ,"'" \;', \ ! \ '! \ ~ , « ' : ....---. ,'c" (l"¿ , :'1. \ , ' \ ~ ,-..\ fO,..1 0\ .. \ \ 4',.,"'¡ \, '"-I, ~ \ 'it \~~0 \~~t. 0.·'· >- J- Z """"\ ---' o u o ...J ,~ W £ L1.. n::: !J.J 1- (f) '-lJ I r.J o - , v ' ~ ~' 1--..-- -;: ..:,---=- :. . ~ \ ,- ~ .....,- ~ - 25 ",,""" .,. " t>OÔ fIO>' ~ ..b ',\ ,T" \ :J .~ 'C8~ t'~\ ~ \~3 'Tn ," .... \ '; ~ r- ~\ ';. c.--~-- ID .~ \ ~ j ~ ~ \ ~ \ ::N ~.~ \;,1.0 "'\ "~, --~ ... ;.\ \~ I(lí))~=\;~· i £ _ '\,~',..4 \,¡.,. 0:::: r- ~ \' ~ I;' (J) ,.. ~ .... 1) N U .... "* ~ ~ ~ N to : ,,¡ ',(~ \ ,~~ '\t-- \ ç '- --~:.- ~ I ------ ~\ ~\ L I, '-'- \( @)'" ~ \ ",(CO,: 1!. t 9 ~ i .. y ~ ~ ... = ~ ° ~ ; N on ~ .. õ ~ :: <D It'" ¡.-' --. g'Eat (UJ tf'I \ N ~--- r:- \00 ..- ,N ((Ì)\n .\ '\. ,_ N' ~ :!: ~\ ~~ ~ ~- N- ,.., J, N ~ ;¡ .. ¡¡ " "'! ,.., .... Or. ,,.. ,)0&, ,- \ ;.N~ ~ = : ! . .. . ~ J .. " . . 2 ~ 2 . o ~ o . g ~ ~~ , u ~ \- ~ ..g 1! .. "- .. ..,,¡ ~ .. ~ .. t .. ~ ,. .. ¡- .. 'n t:J ~ to' >II ~ ~ ~ ~ - ~ ~ :1 I , . G013Ò - - STREETLIGHT PET~TICN This petition is in ~equest for the instál:ation or a streetlight at the following location: Cd N~ ! : ~. 4::ïJ 1. /~iA-<'LJ 'ð .~ I' ~ ' I~~ (,..¡ ,,,^, ~:t/"'~ " , ;;¿.ß~~:£;;?i~:ð """= (?.ÁA 'd '1'Ivw· !lUtk~ ~ . I) /) III I j ¡(j(ln(L'1~~í) ß f1Jlr1 J'~ ~,Y,V'O .J . I; ¡'! ,} ,./~:J C~ :.--I C-t, '/fl / ¡,~ " Address ....., C-..:; .r-, /' ,..-::/ /,,~:..J .- ~~._!.+1_ ('_/ '{/,', /'f--<..J__, 1oc/ ,5'.-1 ... 0 /-1 ! L. L 5 .~ 9 ¿<~~ýj ,(ldL?£[. .~ q o/~;/ - 3 ~ ¡.j..u¿-? ~'7 ~~{)/~ .Sonrl flr~(!¿.f i,(l- , l ' "'1 q J,~ ¿)cVÿ?,,-!'.,'t...·¡/:/ <J~ J ¡, u/ I ,! () r .J / _ ! . _~~, '~.i I;,;' ,.,-.1. l- Tel. No. 7~.t t/'_. I~ :::~ _-~"- Î ..../ ~"7 . 7~ -.> f~-/i L. ,4//e/ /4""'/"¿ -IN 1// ., I " f J r.¿,,"V....,/ ". , 79L -7S-7;¿ ~cr(' _ ,-..,'. --., ! !:" ~-~:::, C\ .~, 1 ,j / /'" / / C . ::J I-v l...... 6-7 , iii, 00131 - - STREETLIGHT REQUEST BERMUDA DISTRICT DATE OF REQUEST: January 24, 1990 TAX MAP 81-12 NAME OF REQUESTOR: Bonnie Godfrey ADDRESS: 9410 Jefferson Davis, Richmond, Va. PHONE NUMBER: HOME N/A WORK 743-8211 REQUEST IS LOCATED AT THE INTERSECTION OF: N/A REQUEST IS NOT AT AN INTERSECTION. IT IS REQUESTED TO BE PLACED: 9410 Jefferson Davis Highway PLEASE INSTALL LIGHT ON POLE # QP01 OR SET POLE - N/A COMMENTS: Intersection Criterion: Not Qualified Petition Criterion: Commercial location, policy does not require petitions from commercial locations Vehicles Per Day Criterion: Qualified ATTACHMENT: (Vicinity Sketch) STR3 10132 ,~..J ¡. - - -----.---- -'..--".----- ---_.~_._---,~-'_.~ -.-- - ./" ~ '. ~ \ - \ ....~ ~ ~ .... .~;( . .A ':6 25 \ , \- - - - ~^~ - \-\- - ;t~ ..... '"":.:::( , ',:; \ \ \ / ",,-t.o / 24 .,/" 23 / ~ ..,...../., /'\ /,/ /~ \ \ /~'. ::" '>\ 28 ,// A /" ~ 0'·' , _/ .......; ,./ .-"' ""'., ~..",~.~ .,../' " , , // '/'/;\' c; 0- '\ " -- - - - - - - - - /' i1' ;:,', ,./ ~ ........--- c..- / :---//- 4 \ - ------ .. 16 ~ \ ., ------ \ ---- - S, ~ ~ ~~~..~ ~ ~'\\ 17 \~. '. \ 5~ _\ - '. . '\~,\\ \ - \----- \ \ \ \ . .,/'., - , ...-f' _/// 't ~~......./,.,.. ~/ ~ C' ~ ->'.- \, \ -,;:, v, '~ ~=tA;LE? "4,"''< /........' /' À / J 18 ~<, , \ \ \ \ 29 I, I I i / II '/ ,- -'/ - :..... - 20 21 \ \ \ \ \ \ \ , \ ......\ \ \-; \ --- ,..-\. ".." \\ 'c ->,--_- '\- L\9l \ \ \ , ~Z9Z , ~.. 2701 \ ~~9Z \. \ '" \ \ \ \ '2. \ '2.<;' \ ~~'\~ \ \ '2.'2.' \ \ Á\ \ \, \.~ '....- , \'" "" " <) 1> o .' ~\ft...-.'Þz¿, .,. õC: -~ 31 I 82-9 j l REVISED 6/3O/67CMR, 1!"'25-7Z IO/72R D,S. 7)16'4 I ¡f:e/14 C.L.I- V7!! 7:6/76 ':':"l.., i:V¡lt' -6 ..:.:.._ 3/24/78 qlf V30/ \ \ \ \ \ \ \ \ \i\, \ \ \ 0. " \, \,-;l \, \. ;2 26\6 2700 Rd.' '\ 1\ "J.~'(I:- \ ~', I \ \, \01\ !t~ /' ~---;,;:" 1. ' ~O 1.'1. \~ \ ~\ ,1 ~ }->-,:. \ " - \ ..........--- -. ......... Richard Leonard Dept. of Engineering Chesterfield County Dear Mr. Leonard: This letter is concerning the construction taking place in front of Bonnie's Burger at 9410 Jefferson Davis Highway. As you know, a turn lane is being added at the intersection of Jefferson Davis Highway and Kingsdale Road which requires iIlOving the utility Dole in front of my business. Ny business sign also had to be removed. Now here I s the Droblem. My sign contained several lights which were removed. The street light on the adjacent pole was also removed. As a result, it becomes ~ dark in the entire area. Í"'..lch of my business takes place during the evening hours and I feel we have an unsafe situation here. Could you see what you could do about getting a street light IIKJunted on pole IfOOQfol? It would be greatly appreciated. Sincerely J- .2. ¿ - 9 () ð~~-~ ~~--r- c:::>\ . -. - STREETLIGHT REQUEST Dl'.I,E DISTRICT DATE OF REQUEST: January 26, 1990 TAX MAP 52-16 NAME OF REQUESTOR: Nancy Spurlock ADDRESS: 4200 Berrybrook Drive, Richmond, Va. PHONE NUMBER: HOME 275...6558 WORK 771-7853 REQUEST IS LOCATED AT THE INTERSECTION OF: Little Creek Lane Berrybrook Drive and REQUEST IS NOT AT AN INTERSECTION. It. is requested to be placed: N/A COMMENTS: Intersection Criterion: Qualified Petit.ion Criterion: Not Qualified Vehicles Per Day Cri t.erion: Qualified s'rR4 .. 00135 " i -- .--'--"-'-- ,/ .' ..j~ .....> - .... '" ;; 100 ~007 0' IÇ"~ 11:1 :'/-:- :- :) -- -.5 !:: ~ "2- ~ -0', Ii' son a¡ . . ~ ~ ; :I . " ~ 00.- oos- ~-- 00136 -- - STREETLIGHT PETITION This petition i~ ~n request for the ~,)rn~.·\."")f-} tÍ ! at the followirlg location: ,'\ -t! '.....) . v' installation of a stree~ligh~ ¡ ~ I, .".:~ .' 'F': ~ ' ., ,.- _:- "- , -' , l ,--',,_~ ";} "~_ - ... .~ ,...<: ( " w,::== ::: ' ~ ,) "" I' r---",c " -----...v Name iltt", (l1o-.J~JJ_/ F¿M1h~ ~"...., I .=I" , . -:-A <. I \ 7ì}J)f:1 I r; ';' I ! L -,...(£., \ " _-" /; j~/ '1 ,'1........1"4 ::-::J£!..:<)4ýL ,/ ~' ¿? ,: ,:/ . / -'~h-~/ ", cK Pi - \; ~~, ·.J-u_'o../'t ltA.1 -J f129 Aàdress c¡ I ')- r... ¡J e{ ( "~l _ t: i, \) ( , " ,J¡_ 1-:',//',7,' ¡JIll j( '-7 J , ~. .....,'.' 1/ ,"'-,'t;' Y ¡ \ I,' , ~ t t , ý¡3r /,. ! '- . 4-<-.'[..../ -;-..\ .j; 'I ' . d' .~ / I Ì'-.f"' ';)-'Y) ;_,1 .,rJ';ib -ci y{- ,Lx; / ro. 1/37 , ~ ')/')I<!h^ic-;r£ "d/) I d Tel. No. ).)/'630). ,7.' .., ,-?r vi 5/¿):;'; = 7-.~·'-.I ·,7.~·- cJ75 "/~;Y 0f-({ ¿J </-3 00137 - CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGE NDA MEETING DATE: ~~bruary 14, 1989 ITEM NUMBER: 15.E.3.a.b.c. SUBJECT: Street Name Change COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: ~he Board of Supervisors is requested to make various street name changes and recommendations due to road realignments in conjunc- tion with Route 288. BACKGROUND As it currently exists, State Route 651 from u.s. Route 360 to Courthouse Road has three different road names (North Bailey Bridge Road, Claypoint Road, Newbys Bridge Road) with no abrupt change in direction. Further, the construction of Route 288 through the vicinity known as "Five Forks" has severed Newbys Bridge Road into two distinct sections, separated from connection by both Route 288 and Courthouse Road. These two conditions, coupled with the resultant realignment of Belmont Road into Whitepine Road, necessitate street name changes in the area. The proposed changes are as follows: 1. Rename Belmont Road to Whitepine Road from its current intersec- tion with Courthouse Road to the planned intersection of the proposed extension of Whitepine Road. This change would affect ten (10) homeowners along the existing Belmont Road. (continued) " '. , . /1 PREPARED BY: I /, ,.. ,~,., Richard M. McElfish! P.E. Director Environmental Engineering ATTACHMENTS: YES m NO 0 SIGNATURE: ~ COUNTY ADMINISTRATOR 0013B, \.. - Board Agenda Item Envirorunental Engineering February 14, 1990 Page Two SUBJECT: Street Name Change 2. Rename North Bailey Bridge Road to Claypoint Road. This action would affect twenty (20) homeowners fronting North Bailey Bridge Road and a Ruritan Club. 3. Rename the southern section of Newbys Bridge Road to Claypoint Road. This action would affect twenty-three (23) homeowners, one (1) church, Dale Memorial Park, and Orange Market. The overall effect of proposals 2 and 3 will be to establish the single road name of Claypoint Road for the entire length of State Route 651 from u.s. Route 360 to Courthouse Road. There are currently forty-nine (49) homeowners with addresses off the existing Claypoint Road who would not be affected by the implementation of proposals 2 and 3. These changes are proposed consistency in street names, and assisting public safety. wi th the maintaining intent ground of establishing route continuity DISTRICT: Clover Hill, Dale, Matoaca RECOMMENDATION: 1. Recommend the Board direct staff to proceed with renaming Belmont Road, from Courthouse Road to the new industrial park entrance, to Whitepine Road, with the effective date the opening of the new Whitepine Road. 2. Recommend the Board direct staff to proceed with renaming Newbys Bridge Road between Courthouse Road and Qualla Road to Claypoint Road. 3. Recommend the Board direct staff to proceed with renaming North Bailey Bridge Road from u.s. Route 360 to Bailey Bridge Road to Claypoint Road. t ~1 "---. ", , 0110& ~ I- o ~ CJ) - C LIJ ..J « C ..J ..J :E - ~ 0: LIJ 2; ...J 0 ./ .. . rJ COURTHOUSE , ~ , r- , , I! Ie: ~LU ~C) IC ~O :::IE..J ~ \OG~ Sf!. , t,) :';' SA1lf:y ; ~ J .- / 0014Q - ""---...... I- o ~ I- (I) Õ 0"06- ..J ..J ~ -- - a: lLI ~ ..J 0 ./ , . rJ , ~ I r- , I Q( 1# (J COURTHOUSE . t ) - , y' , , J /~ o.a 1 It ~. - CHESTERFI ELD COUNTY BOARD OF SUPERVISORS AGENDA MEETING DATE: February 14, 1990 ITEM NUMBER: 15. F. 1. a. SUBJECT: UTILITY PUBLIC HEARING: Ordinance to Vacate a Portion of a Permanent Buffer Strip in Brighton Green Subdivision, Section 14 COUNTY ADMINISTRATOR'S COMMENTS: k~J /}~ SUMMARY OF INFORMATION: J. Mark Sowers, Agent for George B. Sowers, Sr., has submitted an application requesting the vacation of a permanent buffer strip wi thin Brighton Green Subdivision, Section 14. This request has been reviewed by staff. The Planning Department has recommended vacation of the portion of the buffer outside of 100 feet as required by zoning. RECOMMENDATION: Staff recommends that the Board adopt the ordinance to vacate a portion of a permanent buffer strip within Brighton Green Subdivision, Section 14, in excess of the 100 feet as required. DISTRICT: Midlothian ATTACHMENTS: YES gJ NO 0 SIGNATURE: ~ COUNTY ADM I NI STRATOR 00142 VICINITY SKETCH VACATION OF PERI.r\NENT BUFFER STRIP - BRIGHTON GREEN SECTION 14 -. - N . 80" Air \ Sch'Qol ~ For lirls \; 67 "f'J' -ïl // fl,.to. . c!'; 'Itr/,f: ) PENN AÇRESsurflf~, ND~, : # ,d;f~ ' ~~"I/ (/ H CT I!~'. ~~' ~\ \. hI/, '~<>¢?,~(S . .' ¿f .,..~ .þ~~ ,¿;" " 00143 ~ I _0. = ~ a ;.o"~::tg ...~ < ~ ..¡Q ""~~..Q~~:r~ 'II §t'''::'~ :¡~",Q::1I~ ~ ~ " ..i:Q;~~~ð;~~ô.. ~ :... " .... ~ 'J '~~~Q~~Q~w.~.Q~ ¡ i: ~ S ~i~~.~~~~~~: I ~ c.o i~""~t:::"::'''~'!''~' " u â5~.i~¡~~~~ h ô'" c;, ~ ~.. ~ ~. ..,eì, '" '" '" ~..~ 1Io~ ~Q~ ~ .. ,l ~~8~ > .:: .... . !.,..,,~£~~~..~ ~ ~ Q h: ~ Q ~.t'ð ""....~~ ~ ~~ ð~, '" ~ ~ t~¡·l..~~~~ "'- ~ t.:u~ i.::.~Q'" ... ~ I~ ..... ...' ~~III-'~ o,-,f Q ... \J...~':I. ~ '" '< ~ :t:;~""!:§~¡:~a~5 ~ ~..~ . ~> ~ '" ~ ~~~..~.;<) '~a'" ~ ll~ ~~ ..~ ~ it i!~ ~<,;~ ~ Ö ia~~!"~~~"'~~"~ ~ '" t)~....,:.. i,,~~!"e~~~t ~ 2.~ ~%:t .. ~ ~.~!~¡~-.fk ~...~; ! ~ ... 0144 ~~< ·e~~~ I ~ ...., ¿ ~ :;~"t~~r~~:~~~ Ir ~ (I~E ~.....o - '=;1 ~ ~"'¡¡~~~:.a~~~~QË 5 I ~~ ~o~~\J ~ "- " ~ ~~·i·:·~~~~·" .. ~~~ 2~~~ ~ ,,oj ·"It..J ~5a~~~~:;'~~~!: ~ .,..~ 1("" "" .. ~~ I ~~ Q:~i~i;~~~~v~~~ ~ ,~o o~~ "- .... ....~... . " u ~~~r~vî~~~~~~~:. ~ "~ê "~.... '.... ~ ~ ~4 ~ ...,...."........ ~..IIQo;¡.¡: ~ !~~ ·~r~ ~~\~~~~~ð~~~~::.~ ~ \,") I' I,J -. - ';. ~ .. .... ....: 0...,; '-' ~ ;: ...') '-J "':J ~ ~~ :5 ~~~ ! ~'" IiJ ~c ~ J,..~IQ. ~~ ~ :;:~.. ,::: ~~~ ~ s~~...... -:;:....... r,) ~~ ~ ~~~ I I § lO~i ~ ~~ ~ f':;:~"~'" I'~ i~q~ ~~ ~ -, '{ ~~ c~ II $ ~.¡ ~~ . ;¡ !~ ~ 1..... ~~ :: ~ I~..,' c¡; ~'~ c\~ ~ ~ !> .... C) Ò\)~ c .. ~ -..ó'«~ ~~ðo' :~? ~~" !I ! 'I~~: ~ ! ! ¡. < > ~ ~ ., ;,) ,~~ ~ ~ 'I ~~ ~ ~ 8, ~d ~ I =1 Wi u! $..t I '{ :.. ~I >-I~ ~I ~ lu ! ~I ~ 3 == ~I V) Q "I ..... ~ ~ Þ ì;:o eft ~ê ~~' \... . .~.. ~ "'c...~",> ,'" .- u' .c :;»~... ,.' ~. ~ c:> v Q.) <! «I -..J ::.:d ",,' lu: CI; I..S ~. I. i" ... I~ '. ~ OJ I.. ~ t·~ .,- ø...." ,,~,..;J ¿;:/' ~ ~, a "- :t' \.:) è;j' CQ I IJ"'I " ...~ 2 (" ,-' ::-) ..c oJ"f' to" ,",'" 1.,J'· :'""I <J1r6 ,.. çt: =-,'",/ L./~!J~ C,,.,,.,,,-:..I,';-.;,...:/_l", .~~ \ .;..,'.,1 , -:S.~~~Oé'A"~ r""AJAROUA/D £5""\ aa ~ ~\ , ::... '&11(1 2~~ ;~ ,J"'~~ .1 ~ Q ..~~~ I ~....J'" ... ~I '{~r... ~"'~~ ::::, ..., o'J;~1.:J "-I ,,~~~ ,< t::;, O,,~"to~ ~ oQ~~ fzl !~~~O \.)1 o~'''''~ I ~'r""" If) 'u~"~~ , ',r.,.." ~ ~ ~§,J3~.. ~ ~~~",Q~! ~~ ~:~:~~i I:\¡ '.:,".~ .::s <),~~...~ ~aQ~~it~ , .. " ~::~~, 5;....~ <> .. ':: .. ,:0.R:· u ~ u. u 0 U ~ 5~ 8~~:~ }" 10-, " V) 't) ~ ~;. '" C(. ~ ~ t ¡:tt ~~Óoq ~55""~Qr¡"...'" 0, Q <) c" 't! '" ... '" ~ tI) ¡j; '"' ... < < oq: 'if ....~!IIIj¡~~_....,,< "''''~!~<t~~~~ QV)~It!ÇJ~C¡;r.,c'i <~;:¡","'''<r<r¡'''(:, ., ~ ~ " ~ .. Ii I~ ~ I ) 10000 o . ~ ~ ,,' '" i I \ \ ~ " ~~ õ V ""1ð tI t:! "> 1 of 1- \.c.) -- J.' ....t'..... .., "1.7 .IUG.",.' ,"" .Ji' ;¡ 3M~a .. " 'tt.L.L3NId H.Lë!ON 0<5: I ,/ I L' I i- "r" ""' 1':'("' ,r:'.J..., /.: _,_I.) H/ ¡ S,' I :72 I'·~~;.'r ""/"I "'r",>!~1 \:_'J...I.'/ ' ~."'41.rl...JI;JL.l1 () ~ ¡ " 2 a I.J'} ~, (j '" -..J " It! (>0.' ¡;: I\¡ r., ~ ~ Ii') ~ '" ~ è~ ~ r. ~r.: ::t ,,~ ~ ~; ~.... è. ... 0 ~~~ i...- t 0 ;It,IU _. ~ ~~~~ : "'.::i..... . t~~~~ ~ ,,~~~ "t. v~~~~ tr ~~~~t ~~ ~~.:~:' ? .., ""8~ t~ r "I ~o~~~ .; :- ~...~~ ~ .; :)~ ~~ I , r;¡ ~ ~ ~ ~ ~ '" ~ ~ ìZ '" :t CI <.J U ~ ~ ::. ~ ~ ~ ~ <{ '{ ¡¡' :Cj\ lea , ....... IC\¡ v)V') i ~ ~ <t I :!... ~ t' "<- 0....'" :: ~ ~ , """':. .. .' , .. r;¡ I j~ 2 ~ 1< " Ç) , ~ ~ ~, <"~I a ~ß~I ~ .", u Q, 1 ~ ! C() ') I () IJ ~ ::~ i"'~ \~:: ..... '..~ .,,,- ~~~ ,..... ~H ~~ ~~; ~:f i3: ".u ~~~ ~u~ ~~! ~:~ .... ~~% ~.". :t \ C>. tI,¡ , ~ ~ G ... c.. , ~ I 12 ;:; h "" ~ ~ CI " ~ ~ :.> 0- '} ~ , ..... .. 'J I, ..... .... <t Q .... h :? ~ o u ~ ë: '" ~ \:0 -< "-' II) ~ ~ \ - CHESTERFI ELD COUNTY BOARD OF SUPERVISORS AGENDA MEETING DATE: February 14, 1990 ITEM NUMBER: 15.F.1.b. SUBJECT; UTILITY PUBLIC HEARING: Ordinance to Vacate Westford Road Including 10' Construction Easements in Queenspark Subdivision, Section B COUNTY ADMINISTRATOR'S COMMENTS: ¡f~ jÎ.~~ SUMMARY OF INFORMATION: Donald L. Kasper and Kearin M. Kasper have submitted an application requesting the vacation of Westford Road, including 10' construction easements in Queenspark Subdivision, Section B, Blocks A and C. This request has been reviewed by staff and approval is recommended. Necessary easements will be retained. RECOMMENDATION: Staff recommends that the Board adopt the ordinance to vacate Westford Road in Queenspark Subdivision, Section B. DISTRICT: Midlothian ~ 0/~ ( / ././ / ,/, J ./ /r c.¡' /' PREPARED B'Ç~ " "./ ¿~ ' .' , . '/Joseph E. Bee, r. V'Assistant Director of Utilities ATTACHMENTS: YES HI NO 0 SIGNATURE: ~ 00145 COUNTY ADMINISTRATOR - WES . . ORD VICINITY SKETCH ROAD DONALD ~ KEARIN KASPER -- \ - -- --- "I , ,; :w 00146 - -' vAA!' N,prAl ¿w-AI'A," If'" ~A#I!4'''''''' êê ............. CA'''''_¿ SPA/lC4 ~¿ <!'I/. . -'6/. ð 2/ ~ t". ~ ~ ~ ~ ~ (\\ ß' £SMï Te> "ßE 1Z.£ra..,M~ 1) ., 0014'7 - CHESTERFI ELD COUNTY BOARD OF SUPERVISORS AGENDA MEETING DATE: February 14, 1990 ITEM NUMBER: l5.F.2. SUBJECT: Award of Engineering Contract for Supervisory Control and Data Acquisition System. COUNTY ADMINISTRATOR'S COMMENTS: R~ /lJ1Y1ov-1. SUMMARY OF INFORMATION: Staff requests the Board accept the proposal for engineering services provided by Camp, Dresser and McKee at a cost of $114,734. Total cost of project, including engineering and construction is estimated at $760,000. BACKGROUND: Water distribution system facilities are monitored and controlled from the Swift Creek Water Plant. The equipment in use is 20-25 years and replacement parts are not available. The system is operator intensive, since control of remote facilities is manual. Data evaluation and report generation is also manual. Space for expansion of the existing monitoring and control system is not available due to the size of monitoring equipment. The proposed Supervisory Control and Data Acquisition (SCADA) System is computer driven and employs the most current technology for water system control. ATTACHMENTS: YES 0 Cz () ,..--:7 / PREPARED BY:.L7d:~(J~ Craig S. Bryant Assistant Director of Utilities NO 0 SIGNAT URE : ~ COUNTY ADMINISTRATOR " 00J48 - - Agenda 2-14-90 Page 2 BACKGROUND (cant · d) The system will: 1) Eliminate the need for additional space which would be required utilizing the existing system. 2) Moni tor and facilities involvement. control operation of distribution significantly reducing operator 3) Generate reports now done manually. 4) Provide alarms to alert operators of unusual conditions. 5) Reduce space requirements for data storage. 6) Improve ability to evaluate distribution system improvements. the need for 7) Improve monitoring and control reliability. 8) Eliminate future expenditures (for expansions) on antiquated equipment and technology. Board has previously appropriated $760,000 for this project. RECOMMENDATION: Staff recommends that Board award the engineering contract to Camp, Dresser and McKee, and authorize the County Administrator to execute the contract. DISTRICT: Countyvdde ;' 00149 - .-... CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA MEETING DATE: February 14, 1990 ITEM NUMBER: 15.F.3.a. SUBJECT: Award of the Contracts for the 87-6190 Route 60 Water Tank and 89-0651 Elkhardt Water Tank. COUNTY ADMINISTRATOR'S COMMENTS: ~fU-~ A-1fW~ SUMMARY OF INFORMATION: Staff requests that the Board award contract numbers 87-6190 (Route 60 located just west of Huguenot Springs Road) and 89-0651 (Additional Elkhardt Water Tank located just off Elkhardt Road) to the lowest bidder, Advance Tank and Construction Company, in the amount of $1,884,629.00. The bids ranged from $1,884,629.00 to $2,365,000.00. BACKGROUND: This project includes the construction of two tanks. 3 million gallon ground tank on Elkhardt Road and the a 5 million gallon ground tank located on Route 60. for this project has been previously appropriated. One is a other is Funding ATTACHMENTS: YES 0 PREPARED B~,/ , / / J. E . Bec, r . ~ / Assistant Director of Utilities NO 0 SIGNATURE: ~ COUNTY ADMINISTRATOR " 001 5 0 - .-..... Agenda Item February 14, 1989 Page 2 RECOMMENDATION: Staff recommends that the Board award the contracts as recommended by the consultant, Wiley and Wilson, and authorize the County Administrator to execute any necessary documents. DISTRICTS: Midlothian and Clover Hill 00.15J Z o ...:I ...:I < t:) 1 o o < 10 1-1 . Z~O ~~g 0:: 8 1-1 Mlt'\ :>rz:I \0 .~5!9 >to::00'\ 800::1X) Z8 ::> 00 8 ' 8~~~~ 08:I::8N ...:I<~I:)O ~~rj~"" r..Z 8~ O::OOZ rz:I:j~8° ~ < ~ rz:It:)OI :I:: 10'\ 0 I:)O....~O O\OZ, 0::0'<0'\ 20·~8~ o rz:IlX) rz:IO 'S!IX) ...:I ·0.... ::> It'\ Z 0:: . o 000 rz:IO E-I 80 :I::\OI:)OOZ I:) < 00 rz:I 0:: 0:: , E-IE-Irz:I~ ~~8~8 ZOO< 00::1-1 OOrz:lZ ...:IZI-I ~~~ ...:I 1-1 I.ðllt:> >t rz:I t:) ...:1000:: 1-10::::> ~ rz:I CO rz:I :I: Z U I-IZ ¡¡g ~ rz:¡ 00 8 U PL1 8 1-1 :I: U 0:: < o rz:¡ Z rz:I t:) . 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"':¡O::E <00 U) .,..:¡ 00 ø.0~ OOZ e:: .< fJ,,1"')E-i o o · o a) I' I' C7' C7' o H !XI o Z <I> o o o o · o o o a) I' I' · o o o a) ." o N <I> <I> o o o o · o o · o o ~ · N ." a) - I' I"') o N <I> <I> o o o o · o o o In CO a) · a) In N In I"') N <I> <I> o He:: !XI CtJ 0 CtJ 8<~ ~~~~ H 0 E-i Z 8 E-i <OOU) ~j~e::O !XI<::I:CtJI-f ::E~~8!X1 o I ,..:¡ < UOCtJ:3:rzJ o U) 00 Z < . Z 0 !XI I"')O<"':¡ o ,..:¡ ~ . 0 ~ < 0 ~ In· ~ 9 U) 8 0 ø. ....:io O~ <l.OrzJoo U) t!)-,..:¡ OCtJ<o fJ"E-iO::o~ ooooz e::08.< ø. .. U) Otr15 ') -... PROJECT # 87-6190 'BETHEL TANK SITE~ ROUTE 60 WATER TANK R ~q o Ji 00154 / .-", PROJECT # 89-0651 :u -f m . Q ..... co R TE. 6 0 :u :u C-f 5!~ m Co) :u Co) tR :u c . Ji SITE LOCATION ELKHARDT WATER TANK Q0155 - CHESTERFI ELD COUNTY BOARD OF SUPERVISORS AGENDA February 14, 1990 MEETING DATE: ITEM NUMBER: 15.F.3.b. Request to Quitclaim a Portion of a 16' Drainage Easement Across Property Owned by Investors Woodlake Development Corporation on the East Line of Timber Bluff Parkway, known as Tax Parcel 60-4(1)8 COUNTY ADMINISTRATOR'S COMMENTS: SUBJECT: f~J J~w-c/ SUMMARY OF INFORMATION: J. K. Timmons and Associates, P.C., has requested the quitclaim of a portion of a 16' drainage easement across property owned by Investors Woodlake Development corporation. This easement was dedicated in Deed Book 1989, Page 1795. A new easement will be recorded with the subdivision plat. This request has been reviewed by Environmental Engineering, and approval is recommended. RECOMMENDATION: Staff recommends that the Board authorize the Chairman of the Board and County Administrator to execute a quitclaim deed to vacate a portion of a 16' drainage easement across property owned by Investors Woodlake Development Corporation, known as tax parcel 60-4(1)8, subject to recordation of replacement easement. DISTRICT: Clover Hill PREPARED BY: ATTACHMENTS: YES K1 NO 0 SIGNATURE: ~ ADMINISTRATOR - VICINITY SKETCH - INVESTORS WOODLAKE DEVELOPMENT CORPORATION TIMBER DRAINAGE t~ '- ~~---~-~-1'- HAM ---.--.------'.- -, oee'i. KINGSPOINT ._~--------_.._. ACORN RIDGE ¡ ,----- " - '" e~\ ,¡ "3111j l. '.' ',~ ~í v';" ~r-'. ,_- I ~I '" LUFF PAR -. ~ !5 ~I 00157 K " - - S7'Á7'A' ø :&0 r:; UFF PARKWA Y TIMBER BL L OF Lù 524.52' ~~tIwAY EXíD I EXIST. 16' LA1<£BLUFF , I ~ DRAIN. ESM'T \ \ 6 I:"¡' D.8.1989 PG.l795 PROPOSED HIGHBERRY ~ ~ WOODS PHA.SE I IJ;) I ~ /ÍPROPOSED 16' ../\ \ ......' ~ DRAiNAGE ESM'T /' '\. O~ ~/:¡. "1< PORTION TO /'" \ r¡:{!J!3 ... ./-;...1. ~8E VACATED ( t-Ik....... N1 V"á 1 \ ... ,°6 /'" .I ~... \ \ \ 49 \ J / INVESTORS WOODLAKE / DEVELOPMENT CORPORATION 48 D.B.18rP.G.1492 '\ / ( \ \ / \ 'y ~ \ / Y 70' RjW I r :Þ ^ rr¡ QJ r "-Jc o'T¡ ''T¡ ~:"tJ ~:Þ :::t) ^ ~ -<. \ \ 14 PLAT SHOWING A PORTION OF A 16' DRAINAGE EASEMENT TO BE VACATED ACROSS THE PROPERTY OF: INVESTORS WOODLAKE DEVELOPMENT CORPORATION TAX PARCEL NO.: 60-4(/)8' CLOVER HILL DISTRICT * CHESTERFIELD COUNTY VIRGINIA J.K 7ZAIVONS & ASSOCIATES, P.c. ENCINEERS It SURYEYORS It PL4NNERS 711 N. COURTHOUSE RD. RICHMOND, VA 880J STAPLES MILL RD. HENRICO CO., VA 24JO PAGEHURST DRIVE MIDLOTHIAN, VA 4411 CROSSINGS BL VD. PRINCE GEORG£, VA DA Æ: JANUARY 17. 1990 SCALE: 1'"=100' DRA ~ BY: T.HOUSTON CHECKED BY: £/If¿, CALC. CHK.: JOB NO.: J52 PREVIOUS JOB NO. 00158 - - F CHESTERFI ELD COUNTY BOARD OF SUPERVISORS AGENDA MEETI February 14, 1990 NG OATE: ITEM NUMBER: 15.F.3.c. SUBJECT: Request to Quitclaim a Portion of a 16' Sewer Easement Across Property Owned by Investors Woodlake Development Corporation on the East Line of Timber Bluff Parkway, known as Tax Parcel 60-4(1)8 COUNTY ADMINISTRATOR'S COMMENTS: ¡f~ 4¡1j'..rv/ SUMMARY OF INFORMATION: J. K. Timmons and Associates, P.C., has requested the quitclaim of a portion of a 16' sewer easement across property owned by Investors Woodlake Development Corporation. This easement was dedicated in Deed Book 2037, Page 1590. The sewer alignment has been changed, and the new easement will be recorded with the recordation of the subdivision plat. This request has been reviewed by staff, and approval is recommended. RECOMMENDATION: Staff recommends that the Board authorize the Chairman of the Board and County Administrator to execute a quitclaim deed to vacate a portion of a 16' sewer easement across property owned by Investors Woodlake Development Corporation, known as tax parcel 60-4(1)8, subject to recordation of replacement easement. DISTRICT: Clover Hill PREPARED BY: ATTACHMENTS: YES KI NO 0 SIGNAT URE : ~ COUNTY ADMINISTRATOR 00159' _ VICINITY SKETCH iJVESTORS WOODLAKL JEVELOPMENT CORPORATION - .IBER BLUFF PARKWAY SEWER ~l£ tiE" ,:=;-'-~- '1-- -, HA~____ ---"-....----------. .- cree,,"- KINGSPOINT -.----.----------" ACORN RIDGE , !.~..--------- ~e~t.r l 50... ~~, ~~~~...~ , ~"~'4J!R Fer ,I-~.... ' , !.,,, ":~-,.~ . ,-",;;;:::.:;;r - ~r-"- ,r/ .,. ]I i âl 00160 .,....,. - ~ f S) ~0~\~ ~ .~~. '\~~ ~ '\ I :11':" " ,?lS'>' , 't-,?) , .~~~ ' <:) , ' ~, , , ~ ð'~ Q?{ò {y~ §Q: r5k! ~~ c., 17MBER EXIST: BLU¡:-¡:- p 0.8.198970' RARI(WA y Pc. 179S PLAT SHOWING A 16' SEWER EASEMENT & A 20' SEWER EASEMENT TO BE VACATED ACROSS THE PROPERTY OF: INVESTORS WOODLAKE DEVELOPMENT CORPORATION TAX PARCEL NO.: 060-04-01-00-000-008 CLOVER HILL DISTRICT * CHESTERFIELD COUNTY VIRGINIA PREVIOUS JOB NO. J.K TINNONS & ASSOCIATES, Pc. K.M;fNKKRS · SURYKYORS · P.l.ANNKRS 711 N. COURTHOUSE RD. RICHMOND, VA 8803 STAPLES MILL RD. HENRICO CO., VA 2430 PAGEHURST DRIVE MIDLOTHIAN, VA 4411 CROSSINGS BLVD. PRINCE GEORGE, VA DAÆ: JANUARY 11, 1990 SCALE: 1"=100' DRAWN BY: T.HOUSTON CHECKED BY: Y /ftL CALC. CHK.: ~Æ:::¿J JOB NO.: 352 00161 ... -, CHESTERFI ELD COUNTY BOARD OF SUPERVISORS AGENDA February 14, 1990 MEET ING DATE: ITEM NUMBER: 15.F.3.d. SUBJECT: Acceptance of Deed of Dedication along Adkins Road from James L. Hodges and Barbara N. Hodges COUNTY ADMINISTRATOR'S COMMENTS: ¡(¿L~ Jl-ifltl1/~ SUMMARY OF INFORMATION: Staff requests the Board accept the conveyance of a 20' strip of land along Adkins Road from James L. Hodges and Barbara N. Hodges, and authorize the County Administrator to execute the necessary deed. BACKGROUND: It is the policy of the County to acquire right of way whenever possible through development to meet the ultimate road width as shown on the Plan 2000. The dedication of this right of way conforms to that plan. RECOMMENDATION: Staff recommends that the Board accept the conveyance of this right of way and authorize the County Administrator to execute the necessary deed. DISTRICT: Clover Hill '" PREPARED BY: ATTACHMENTS: YES gJ NO 0 SIGNATURE: c:ft9C COUNTY ADMINISTRATOR 001.62 ~ VICINITY SKETCH ROAD JM1ES ~1J '0 - ~ It AS\'l.10Ñ ~ . c' ~ - ,l< ~.y ~ ""'¡"-' " .' o IÜ) :-¡ .", 'f,.í:\þ.\ ~~/g . >~ ~ .f~1 {14.o '-'ODD Q h --. - E>c. / s-' .k/Q/er-'/";"'~ Q EQ.S'e;n~/ ð..Æ /3~ ?G.~ , Ç) !\. ~ ~ ~" ~~ ~ ~ ~ C) C) , ~ ~ 1'\ ':} <I) Z4-S- 7';;,' \ zO' .s~.;D Æ". ~~ -r.,;,,,../ ~ R/w..- !\,) "';'/0 c:& e.r .~~ o , 0 , {¿, ..Tan? e.s- .L.. ,'- ßcu...,¿5ar<:T Á./. o :;0 7Q><: A4a"c ~. Z7-/Zé/.J.s- ¡{, I .p. ¿>. /8 p/ ..PG. /~.3G. /\/'42 ø4+ 'oo"e-- 0.//2 ' --Ac"e¿;=. -S4-2 Ø~4 . 00" ¿,.v Z3'7.té$" \ ~-A.oK/A/S C A? Te --Æ0/90 ~7Z ) É S'OG:. ':f: To ;Z 0;:= RE,.yms /20#0 , P¿AT S/7"OPV/A/G O. //2 ~C££ O~ LAÆ./O ¿Y/A/G 0/(/ T~£ P1/"EST ,¿/NE OF A.o~//VS ÆOAO Date: /0 -0/- 87 Scale: , / ,,~ -1'-0 Job No.: . R F - r.;;..¡t.+ . PLANNERS. ARCHITECTS. ENGINEERS. SURVEYORS. 501 Branchway Road. Suite 100 . Richmond, Virginia 23236 . 794-0571 . Fax 794-2635 C ~V€;- C /5~ J'~rr;-e k/ ~// CõG-'n?ý . -O/.:r?/·c,T V/7/n/Q.. REFLECTING TOMORROW 00164 - - CHESTERFI ELD COUNTY BOARD OF SUPERVISORS AGENDA MEETING DATE: February 14, 1990 ITEM NUMBER: 15.F.4. SUMMARY OF INFORMATION: SUBJECT: Report of Water and Sewer Contracts by Developers The following water and sewer contracts were executed by the County Administrator: 1. Contract Number: Project Name: Developer: COUNTY ADMINISTRATOR'S COMMENTS: Contractor: Contract Amount: District: ATTACHMENTS: YES 0 89-0786 Deer Run, Section 5 William B. and Gene H. Duval Water - Old Dominion Grading and Utilities Co. Sewer - Coastline Contractors, Incorporated Water - $39,312.90 Sewer - $80,747.25 Matoaca ,", ~Aj::;/? PREPARED BY: ,/ ,idí~7 NO 0 ¡ ð. E. Beck, Jr. ~ssistant Dit-ee-t:or-- of Utilities SIGNATURE: ~ COUNTY ADMINISTRATOR 00165 MEETING DATE: REPORT ON: - -. CHESTERFI ELD COUNTY BOARD OF SUPERVISORS AGE NDA REPORTS February 14, 1990 . 15. G.l. Status of General Fund Contingency Account, General Fund Balance~ Reserve for Future Capital Projects, District,Road and Street Light Funds, Lease Purchases and School Board Agenda ATTACHMENTS: YES 0 NO 0 SIGNATURE: ~ COUNTY ADMINISTRATOR 00166· - -, CHESTERFIELD COUNTY STATUS OF GENERAL FUND CONTINGENCY ACCOUNT February 8, 1990 Date Department/Description Amount Balance 07/01/89 Original FY90 Budget Appropriation $100,000.00 07/26/89 Student Intern Program at Virginia Union 10,000 90,000.00 09/27/89 GRTC Compensation to directors 6,000 84,000.00 01/24/90 Rural road addition projects 57,000 27,000.00 t0016ì Board Meeting Date 07/01/89 07/01/89 11/08/89 12/13/89 - CHESTERFIELD COUNTY GENERAL FUND BALANCE February 8, 1990 Description FY90 Budgeted Beginning Fund Balance Difference between beginning budget and audited general fund balance for FY90 Reserve for Future Capital Projects Fire - 5 semi-automatic defibrillators Clerk, Circuit Court - Document preservation equipment - Amount Balance $15,453,400 $2,862,458 18,315,858 1,500,000 16,815,858 35,000 16,780,858 63,700 16,717,158 00llfS - -. CHESTERFIELD COUNTY RESERVE FOR FUTURE CAPITAL PROJECTS TRADITIONALLY FUNDED BY DEBT February 8, 1990 Board Meeting Date Description Amount Balance FY89 Excess revenue * $2,119,900 $2,119,900 FY90 Budgeted addition* 1,881,500 4,001,400 Designation from June 30, 1989 Fund Balance** 1,500,000 5,501,400 11/22/89 Purchase of land on Cogbill Rd. 630,000) 4,871,400 12/13/89 Purchase building at 6701 West Krause Road 400,000) 4,471,400 * From FY90 Adopted Budget. ** Designated on Fund Balance Report. 00169 - -- ( ) rl 0'1 0 00 N 0 en () rl 0 Lf) Lf) r-- 0 !:: r-- r-- 0'1 00 0'1 0 . .J ctI .. ,- (V) N "0:1' Lf) N \.0 ..c:: ctI ~ Ö\ .,... 0'\ ,.....¡ 0 N 00 0 en 00 0'\ Lf) "0:1' N ~ "Ö"Ö N N 0 rl 0 !:: ( ) ;j en N (V) rl (V) ~~ . .J ( ) !:: 0 0 0 0 0 0 0 en ( ) .,... 0 0 0 0 0 0 Q . .J 0 0 0 0 0 0 z ~ Octl ~ 0'1 . ,... \.0 \.0 \.0 \.0 \.0 \.0 ~ . .J :>t~ ~P.. 8 en 0 ::r:o ~ t!)0'I P.. 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( ) r-I ctI ctI .,... 0 Q ~ U Q :E: :E: U 00176 - - Prepared by Accounting Department January 31, 1990 SCHEDULE OF CAPITALIZED LEASE PURCHASES Date Original Date Lease Lease Lease Outstanding Purchase Purchase Purchase Balance Began Description Amount Ends 1/31/90 APPR.OVF.D AIm EXECUTED 9/82 Vehicle and Communi- cations Mainten- ance Building $ 1,000,000 6/90 $ 89,573 12/83 Copiers 43,250 8/92 19,761 10/84 800 MHz System 2,888,682 10/91 776,010 Accounting System 250.000 67.479 3,138,682 843,489 4/85 Microfilm Equipment 75,640 3/90 2,998 7/85 Voting Machines 132,800 6/90 13,380 12/86 Mobile Radios - Police 745,320 6/91 245,694 Automatic Call Distributors 189,897 62,599 Leaf Pickup Equipment 203,114 66,956 Copiers 19,277 6,355 Airport Fuel Truck 21,682 7,147 Airport Mowing Equipment 9.989 3.293 1,189,279 392 ,044 7/87 School Vehicles 290,068 6/92 136,406 7/87 School Telecommunications Equipment: 239,046 7/92 127,284 10/87 Jail Addition Data Processing, Human Services, Courts Building 245,385 1,839,219 4,489,377 16.796.019 23,370,000 12/01 216,930 1,625,942 3,968,786 14.848.342 20,660,000 00171- -. Date Original Date Lease Lease Lease Outstanding Purchase Purchase Purchase Balance Be&an Descriptions Amount Ends 1/31/90 6/88 800 MHz Equip. - Rescue Squads $ 85,000 6/93 $ 62,143 800 MHz Equip. - Sheriff 140,000 102,352 Fire Pumpers 264,000 193,007 Fire Station Apparatus and Furnishings 1,428,000 1,043,993 A T & T Phone Equip. 946,400 691,901 Filing System- Treasurer 40,000 29,244 (Unallocated) 83.600 61.119 2,987,000 2,183,759 10/88 School Copier 21,600 9/93 17,270 11/88 School Equipment 1,080,000 7/91 568,504 12/88 Airport State Police Hangar Additions 128,800 121,643 and County Warehouse 331. 200 12/00 312.794 460,000 434,437 3/89 Geographic Information System ("GIS") - Automated Mapping System 3,095,000 1/98 3,095,000 8/89 Data Processing Equipment 183,430 8/92 154,838 12/89 Data Processing Equipment 2.015.570 1/95 2.015.570 TOTAL APPROVED AND EXECUTED $39,321,365 $30,754,313 PENDING APPROVAL AIm/OR EXECUTION None 00172 -, ...... CHESTERFIELD COUNTY PUBLIC SCHOOLS CHESTERFIELD, VIRGINIA School Administration Building 9900 Krause Road Chesterfield, Virginia 23832 February 13, 1990 5:00 p.m. School Board Members Jeffrey S. Cribbs-Chairman, Midlothian Griffin R. Burton-Vice Chairman, Dale John A. Cardea, M.D., Clover Hill Mrs. Jean Copeland, Matoaca William H. Goodwyn, Jr., Bermuda E.E. (Gene) Davis, Ed. D., Superintendent AGENDA REGULAR MEETING OF THE SCHOOL BOARD 5:00 p.m. A. Call to Order, Roll Call, Flag Salute - Mr. Cribbs, presiding. B. Acceptance of Minutes January 23, 1990 (Regular School Board Meeting) C. Agenda Approval D. Action Items 1. Consent Agenda Human Resources #114 Recommended Personnel Action for 1989-90 ODerations and Finance #115 Request Approval of Petty Cash Reimbursement for January, 1990, Disbursements #120 Naming of New Schools PUBLIC HEARINGS ON BUDGET AND CAPITAL IMPROVEMENT PROGRAM 7:30 P.M. REGULAR MEETING RESUMES IMMEDIATELY FOLLOWING HEARING E. Awards and Recognitions F. SuperintendE!Ot' s Report '116 December 1989 Enrollment Update #117 Monthly Financial Reports for November and December 1989 G. Planning Agenda 1. Consent Agenda Instruction #121 Approval of Capital Improvement Program Annual Update #122 Recommended Textbook Adoptions in Reading, K-8, and Science, K-12 #124 Proposed Revisions of PoliCY: Appendix G, THE UNIFORM GRADING PROCEDURE Policy 414, CORPORAL PUNISHMENT Appendix N, CORPORAL PUNISHMENT PROHIBITED Pol icy 522, VACATION LEAVE H. Non-Agenda Items I. Discussion Agenda. (No public testimony will be accepted on discussion agenda items.) J. Announcements, Communications, School Board Comments K. Executive Session (personnel, legal, land/property acquisition) L. Adjournment General Information The Chesterfield School BOiard meets on the second and fourth Tuesday of each month with the exception of July when it meets on the second Tuesday, August when it meets on the fourth Tuesday, November when it meets on the second Tuesday, and December when it meets on the second Tuesday. The first meeting of each month begins at 5:00 p.m. with routine business, operations, and personnel actions of the Board. Beginning at 7:30 p.m., policy and other issues requiring and/or permitting public testimony will be considered by the Board. The second meeting of the month begins at 7:30 p.m. All meetings are open to the public and are held in the Board Room of the School Administration Building, 9900 Krause Road, Chesterfield, Virginia. If the place or time is changed, the public will be notified. 2 --- Following is the procedure by which the public may speak before the School Board at any of the above meetings: 1. Persons wishing to be heard on action items must notify the Superintendent's Office by 2:00 p.m. on the day of the meeting. 2. Persons who have requested to offer public testimony will be heard when each item is considered. 3. Persons to be heard on non-agenda items will be heard during the specified section of the meeting. 4. It is requested that an individual conduct his/her presentation in three minutes; representatives of a group may speak for five minutes. 5. Public delegations. (Public delegations or their representatives are required to submit in writing their requests for hearings and their proposals to the Division Superintendent at least five days prior to the meeting at which they wish to be heard.) 3 ..... CHESTERFIELD COUNTY PUBLIC SCHOOLS CHESTERFIELD, VIRGINIA $choo1 Board Meeting Minutes for Januarv 23. 1990 A Work Session of the Chesterfield County School Board was held on January 23, 1990, at six o'clock in the Board Room of the School Administration Building. The meeting began with the presentation of the Superintendent's 1990-91 financial proposal. Present: Jeffrey S. Cribbs, Mid1othian; William H. Goodwyn, Jr., Bermuda; Griffin R. Burton, Dale; John A. Cardea, M.D., Clover Hill; Jean Copeland, Matoaca; Dr. E. E. (Gene) Davis, Superintendent; Dr. Ann Fuqua, Assistant Superintendent for Instruction; Thomas R. Fulghum, Assistant Superintendent for Operations and Facilities; Ralph Westbay, Assistant Superintendent for Finance; Dr. Joyce Luck, Assistant Superintendent for Human Resources; Dr. Carl Chafin, Managing Director for Planning and Evaluation; Debra Marlow, Director for Community Relations; and Pat Bartl am, School Board Secretary and Clerk. Attending the presentation from the County were Mr. Lane Ramsey, County Administrator; Mr. Maurice Sullivan, Vice-Chairman, Board of Supervisors; and Mr. Jay Stegmaier, Director of Budget and Management. Dr. Davis presented the FY91 financial proposal which requests a total of $223.7 million, an increase over the FY90 adopted budget of 16.2%. The Superintendent's proposal sets forth an education plan citing the resources needed to address not only growth and mandates, but also the "base quality" education our students deserve. Approximately 70% of the education plan for growth and mandates in the FY91 Financial Proposal directly benefits instruction. An adjustment in the teachers' salary scale from a mandated 5.6% to a 7.2% increase (which would partially address the market equity issues) would cost approximately $1.8 million. Mr. Westbay highlighted issues within the proposal which was distributed to those attending. The Board requested a prepared list of items which have been deferred in the past several years from the maintenance budget (school by school). They also requested an outline of how the $140/per pupil for weighted funding would be used - what schools would be involved, etc - and full cost, by school, for the Bensley proposal. Mr. Sullivan thanked the School Board for inviting representatives from the County. He asked that both sides take a close look at health care costs and work together to come up with a package that is appropriate for all County employees and that does not 'break the bank'. He also asked that the school division take a close look at contract services for maintenance and custodial services. Mr. Cribbs asked that any questions or clarifications needed on the budget be directed to Mr. Ralph Westbay and his staff. Any requests for information will be answered and distributed to all Board members as soon as possible. Mr. Cribbs requested that copies of these replies be made available to members of the Liaison Committee and County staff. Mr. Cribbs called for a fifteen minute recess. The regular' meeting of the Chesterfield County School Board was called to order by the Chairman, Jeffrey Cribbs. The Pledge of Allegiance to the Flag of the United States of America was recited. Members of Cub Scout Pack 876 were recognized. Mr. Burton moved that the minutes for January 9, 1990, be approved as presented; Dr. Cardea seconded the motion, and the minutes were approved. AGENDA APPROVAL Or. Davis stated an executive session would be needed to discuss acquisition of real property, a personnel matter, and a student discipline case. Also, School Board members would be recognized for School Board Appreciation Week. Mr. Cribbs suggested the executive session be held at the end of the meeting. The agenda was approved. No one requested to speak at the Public Hearing on Budget. AWARDS AND RECOGNITIONS Memorandum #102 - Recognition of the United Way Representatives The United Way of Greater Richmond addresses many child-related issues each year such as teenage pregnancies, latc,hkey children and alcohol abuse. Chesterfield County Public Schools had a goal of $59,725; they collected $60,102, which represents a 100.6% attainment of the goal. Jan Rozzelle, United Way Division Chairman, recognized top contributor's and campaign managers. Memorandum #103 - 1988-89 School Board Academv Awards School Board members who attend events sponsored by the Virginia School Boards Association are awarded points for each event attended. Dr. Davis presented Jean Copeland and Williiam H. Goodwyn, Jr. Certificates of Achievement for accruing over 24 credit hours through VSElA. Or. Davis presented each Board member a certificate in recognition of service to the community. Governor Wilder proclaimed February 4-10 as School Board Appreciation Week. Chesterfield County School Board members were recognized for the contribution they make to the young people of our community. SUPERINTENDENT'S REPORT Memorandum #104 - Crisis Manaaement Plan The Chesterfield County Schools' Crisis Management Plan was developed as a measure to better manage a crisis situation. The development of and training for this plan began last spring with Crisis Intervention Teams in the schools and the completion of that training in the fall. Notebooks have been distributed to every building in the school division. The plan involves coordination of the school division's psychological services, the Community Relations Department and 2 - the Safety Office with the County's Fire and Police Departments and the disaster plan. Memorandum #105 - Caoital Projects Status Reoort The following monthly construction status report was presented: EC/AC Status Report. All school s under contract and work generally proceeding quite satisfactorily. Bellwood contract signed this month; thus, no field progress to date, but contractor assembling materials and equipment and will start within two weeks. Problem previously reported with Curtis Elementary project concerning roof material, design, existing conditions, etc., may require litigation or arbitration unless resolved at next scheduled meeting. Phase II and III plans development progressing satisfactorily. Alteration and Additions Status Reoort. Slab on grade poured, masonry and structural steel underway at Bensley. Temporary bus loop and staff parking completed; foundations underway at Midlothian Middle School. Four HiQh School Site Imorovements. All work under basic grading contracts virtually complete. Considerable reseeding will have to be done in the spring. Track rubberized surfacing to be done in summer. Baseball lighting contractor at Matoaca still waiting for replacement of broken light pole. New School Status Reoort. Masonry and underground plumbing and electric underway at both Woolridge and Ecoff Elementary Schools. Sitework delayed three weeks in December now underway again at Bailey Bridge Middle School. Bids due to be opened for building contract on January 17, 1990. Closed Out Projects Reoort. No projects were closed out this month. Central EnerQv ManaQement. Work progressing satisfactorily. Asbestos Abatement. Specific areas being tested in six schools; awaiting results. ChanQe Order Status. Change orders listed as follows: Thomas Dale (2); Meadowbrook, Bensley Elementary and Matoaca High Schools. ACT! ON ITEMS Memorandum #106 - Recommended Personnel Action for 1989-90 Mr. Goodwyn moved that the School Board approve the personnel actions as listed and authorize the Superintendent to offer contracts, make assignments, approve appropriate salary placements in accordance with adopted salary scales or give appropriate notice of the action taken. Mr. Burton seconded the motion, and it was approved. Mr. Cribbs introduced Anne O'Toole, language Arts Specialist, and Tina Forney, lD Instructional Specialist. 3 Memorandum 1108 .. Consideration of Bids for Bailey Bridge Middle School Bids were r'eceived on January 17, 1990, from five contractors. There were two additive bid alternates: Alternate 11 - Addition of four health classrooms Alternate #2 - Construction of four tennis courts The bids results were: BIDDER BASE BID ADD ALT. 1 ADD ALT. 2 Kenbridge Construction $a:, 283 ,690 $141,130 $75,000 Kenbridge, Virginia Branch & Associates a:, 305,000 147,000 72,000 Roanoke Virginia Alekna Construction 8,499,690 151,130 75,000 Endicott, New York Jamerson & Sons, Inc. a:,667,690 144,179 76,550 Appomattox, Virginia English Construction 91,309,690 171,130 75,000 Altavista, Virginia Construction Control 8,653,401 193,908 57,500 Estimate Mrs. Copeland moved that the School Board record the bids and award the contract to Kenbridge Construction Company in the amount of $8,424,820 which would include Add Alternate One and authorize the Superintendent to sign the related contracts. Dr. Cardea seconded the motion, and it was approved. Memorandum #fl09 - ReQuest ADDroval of Pett.,y Cash Reimbursement for December. 1989. Disbursements Mrs. Copeland moved that the School Board authorize the Superintendent to = request reimbursement of the petty cash fund for the month of December, 1989, in the amount of $121.52; Mr. Goodwyn seconded the motion, and it was approved. Memorandum #110 - Revision of Rental Policy #617 Mr. Fulghum stated the School Board had agreed on guidelines for school use and non-school use of school facilities in October. Mr. Fulghum, Mrs. Jean Ridgeway, Mr. John Stith and Mr. John Titus served on a committee to review the policy and develop regulations necessary to implement the intent of both the School Board and Board of Supervisors. Drafts of school use categories, non- school use categories and suggested revisions to School Board Policy #617 were prepared and presented to the Board of Supervi sorsjSchoo 1 Board li a i son Commi ttee on December 7 1989; additional input was received. Revised drafts were 4 - distributed on December 11, 1989, and suggested changes were presented in Attachment A (School Board Policy #617); Attachment B (School Use Categories); and Attachment C (Non-School Use Categories). Copies of these documents are available upon request. Mrs. Copeland suggested that on Attachment C, under Community or Service Clubs, the words wif not otherwise available in the immediate community" be removed from 1 atchkey programs. Mr. Cri bbs suggested that on Attachment A 6.Illeaal Substances/Weapons, reference be made to the new and existing policy regarding weapons. Mr. Goodwyn moved that the School Board suspend its rules as provided in Pol icy #120, approve revisions to Pol icy #617 as reflected in Attachment A (including the revision by Mr. Cribbs), approve non-school use categories as shown in Attachment C (with the revision suggested by Mrs. Copeland), establish the effective date for these actions as July 1, 1990, and authorize the Superintendent to convey notice of these actions to the County Administrator and Board of Supervisors. Mrs. Copeland seconded the motion, and it was approved. Memorandum #112 - State/Federal Grant ADDroDriations FY89-90 Chesterfield County Public Schools receives various grants from the State ~ and Federal governments. Grant funds are estimated and at the close of each fiscal year, adjustments are made. The School System has several grants that need appropriations and adjustments in order to comply with the rules and regulations of each. These grants and the adjustments needed were presented. Mrs. Copeland reconvnended that the School Board accept the following grants and request the Board of Supervisors approve the appropriation of School grants: FY90 Preschool Incentive Grant. Accept the FV90 grant award in the amount of $18,000 and increase estimated Federal revenue and appropriations for this grant. FV90 SDecial Education Inservice Grant. Accept the FV90 Federal grant award and increase revenues and appropriate funds in the amount of $7,143 for this grant. FV90 SDecial Education EQuipment. Accept the Federal grant in the amount of $6,800 to purchase equipment to assist in evaluating students with severe physical handicapping conditions and increase revenue and appropriations for a like amount. FV90 Handi caDDed Students. Accept the FV89 Chapter I grant for handi capped students and increase Federal revenue and appropriate funds in the amount of $5,230 for this grant. FY90 Drua Free Schools. Accept the FV90 Federal grant for drug-free schools, increase Federal revenue and appropriate funds in the amount of $156,737 for this grant. FV90 Parent Resource Center Grant. Accept the Federal grant for $8,000 to begin a parent resource center and increase revenue and appropriations for the same. 5 1989 JTPA/CATC Title II-B Summer School Grant. Accept Federal funding in the amount of $16, 14~~ which was an extension of the JTPA/CATC grant and increase revenue and appropriations for the same amount. FY90 JTPA/CATC Title II-A Grant. Accept Federal funding in the amount of $41,031 to continue this program in FY90 and increasE~ revenue and appropriations for a 11 ke amount. Phase I Vocational Assessment Project for Handicaooed Students. Accept Federal funds in the amount of $5,000 to provide skills assessment for seventh grade speci a 1 educat i on students and increase revenue and appropri at ions for alike amount. Business Internshios for Vocational Education Teachers. Administrators. and Guidance Counselors. Accept Federal funds in the amount of $5,000 to provide educators an opportunity to obtain an insight into various requirements for employment which CCPS graduates face, and increase revenue and appropriations by the same amount. Gifted in Technical Arts Grant. Accept the $5,000 Federal grant to provide a model program for gifted students in the technical arts and increase revenue and appropriations in that amount. SLIAG. Accept the Federal grant of $17 ,500 f01~ thh special program for el igible legalized aliens and increase revenue and appropriations for the same amount. Dr. Cardea seconded the motion, and it was approved. A resolution recommending the School Board's approval of these listed grants will be sent to the Board of Supervisors. Memorandum #113 - Policy Adootion - Acquisition of Real Prooertv for School Use The Chesterfield County School Board does not currently have a pol icy that specifically addresses acquhiticm of real property. It is apparent that there is a need to address this topic as a part of School Board policy and such policy should be accompanied by appropriate administrative procedures. The following attachments were presented: Attachment A states: OPERATIONS AND fINANCE 722 ACQuisition of Real Prooertv for School Use The Superintendent of Schools shall prepare specific administrative procedures to be followed in acquiring real property when needed by Chesterfield County Public School s. 6 - Attachment B states: SCHOOL SITE SELECTION PROCEDURES The Chesterfield County School Board, through its employees and agents, will take the following steps in selection and acquisition of school sites. SCREENING 1. Develop a list of potential sites through the following steps: a. Obtaining and sharing of information with County Staff, b. Review Chesterfield Plan for Public Facilities to identify appropriate areas for school location; and c. Review CIP documents to further define the geographic area that will meet documented needs. 2. Document availability SITE EVALUATION 1. Assess and rank individual sites based upon need, potential cost, suitability, disruption, etc. 2. Request and receive substantial accord endorsement from the County Site Plan Review Committee. SITE NEGOTIATIONS 1. Conduct negotiations with the property owner or designee. 2. Submit a purchase agreement to the School Board for approval and make a copy of the approved agreement available to the Board of Supervisors. 3. Acquire through condemnation if necessary. School Board attorney will keep the County attorney informed throughout the condemnation process. 4. Perform necessary testing, title searches etc. Information may be shared with the County Attorney as appropriate. 5. Settlement/closing by School Board Attorney. Mr. Goodwyn stated good input had been received from both sides regarding site selection at the liaison Committee meetings and that information has been implemented into this procedure. Mr. Goodwyn moved that the School Board suspend its rules as provided in Policy #120, approve Policy #722 (Acquisition of Real Property for Schools Use) as shown on Attachment, A, incorporate specific procedures (School Site Selection 7 Procedures) as shown on Attachment B, and authorize the Superintendent to include these documents tn the School Board Policy Manual. Mrs. Copeland seconded the motion ,and it was approved. ANNOUNCEMENTS, COMMUNICATIONS, SCHOOL BOARD I:OMMENTS Mr. Burton announced that the 1990 YSBA Spring Regional Forum will be held in Chesterfield County at the Hol iday Inn/Koger Center on March 15. More information will be given later. Mr. Cribbs reminded everyone of the Clc)ver Hill/Midlothian Communication Network Meeting at Monacan High School on Wednesday, January 31, 1990, at 7:30 p.m. Dr. Cardea moved that the Board go into executive session pursuant to §2.1-344A2 to consider review of student discipline case 1989-10; §2.1-344A3 to discuss the acquisition of possible school sites; and §2.1-344Al to discuss a personne 1 matter. Mr. Burton seconded the mot ion, and the Board entered executive session at 9:10 p.m. Mr. Burton moved that the Board corne out of executive session; Dr. Cardea seconded the motion, and the Board entered regular session at 11:20 p.m. On motion of Mr. Burton, seconded by Dr. Cardea, now, therefore, be it resolved that the School Board hereby certifies that, to the best of each member's knowledge, (i) only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the executive session to which this certification resolution applies and (ii) only such public business matters as were 'identified in the motion convening the executive session were heard, discussed, or considered by the School Board. VOTE: AYES: Dr. Cardeél, Mr. Burton, Mr. Cri bbs, Mrs. Copeland, Mr. Goodwyn NAYES: None ABSENT DURING YOTE: None ABSENT DURING MEETING: None Clerk to the Board Mr. Burton moved that the School Board accept the recommendation of the Superintendent concerning Student Case 1989-10. Mrs. Copeland seconded the motion. AYES: Mr. Burton, Mr. Cribbs, Mrs. Copeland, Mr. Goodwyn. NO: Dr. Cardea. The mot ii on was approved. There being no further business, the meeting was adjourned at 11 :30 p.m. 8 -, CHESTERFIELD COUNTY PUBLIC SCHOOLS CHESTERFIELD, VIRGINIA CCPS MEMORANDUM 1114 (89-90) February 13, 1990 TO: FROM: SUBJECT: SCHOOL BOARD ~ OFFICE OF THE SUPERINTENDEN~~ RECOMMENDED PERSONNEL ACTION FOR 1989-90 PERTINENT INFORMATION The Human Resources Division is continuing to process resignations and screen app 1 i cants for current pos i t ions. Attached is a 1 i st i ng of the personnel actions that require School Board approval. In accordance with School Board Policy 510 the following transfers have been approved by the Superintendent and are provided for your information: FROM: TO: EFFECTIVE Robin Frazier Diane Gary Christine E. Powers Gabriel Pascarella Rosemary League Secty-PDC Teacher Aide-Crestwood Teacher Aide-Gr. Hall Adm. Ast.-Manchester Teacher-Manchester Dir. Secty-C.O. 01/22/90 Teach Aide-Prov. 01/16/90 Teacher-Gr. Hall 01/30/90 Adm. Ast.- C.H. TBD Adm. Ast.-Manch. TBD RECOMMENDED ACTION: It is recommended that the School Board approve the personnel actions as listed and authorize the Superintendent to offer contracts, make assignments, approve appropriate salary placements in accordance with adopted salary scales or give appropriate notice of the action taken. EED/JSL/ml Attachment -, Attachment CHESTERFIELD COUNTY PUBLIC SCHOOLS CHESTERFIELD, VIRGINIA CCPS MEMORANDUM #114 (89-90) February 13, 1990 NAME POSITION ASSIGNMENT ACTI ON EFF.DATE Pat Pendergrass Teacher Aide Bensley NH 01/22/90 Billy G. Thompson Janitor Chalkley NH 11/07/89 Nancy Popp Teacher Aide Chalkley NH 01/16/90 Kevin M. Lee Janitor Clover Hi 11 E1 NH 11/07/89 Russell L. Getties Janitor Clover Hi 11 High NH 11/07/89 Walter S. Hartman Tutor Monitor C10ver Hi 11 High NH 01/29/90 Leamon Brown, Jr. Janitor Crenshaw NH 11/07/89 Beverly Fredette Food Service Crenshaw NH 01/02/90 Edith B. Crumley Teacher Curtis NH 01/15/90 Monica G. Gerow Teacher Ettrick NH 01/15/90 Margaret A. Overly Teacher Ettrick NH 01/15/90 Elizabeth. Crowell Teacher Aide Evergreen NH 01/22/90 Alice Clarke Food Service Falling Creek Mid NH 01/02/90 James B. Ward, Jr. Janitor Falling Creek Mid NH 11/07/89 James E. Fau1 con Teacher Gates NH 01/22/90 Carolyn Linville Teacher Aide Gates NH 01/10/90 June M. Askew Teacher Aide Gordon NH 01/23/90 Evelyn Snellings Teacher Grange Hall NH 01/31/90 Joshua Mi tchell Janitor Manchester NH 11/07/89 Kerry S. Grimes Janitor Meadowbrook NH 11/07/89 Christie Craghead Teacher Meadowbrook NH 01/31/90 Sarah J. Susbury Teacher Midlothian High NH 01/29/90 Michael C. lee Janitor Monacan NH 11/07/89 Mil ton l. Lee Janitor Monacan NH 11/07/89 Melissa J. Black Teacher Robious E1 NH 01/18/90 Sandra Seay Food Service Robious Mid NH 01/02/90 Janet Hasenfus Teacher Aide Swift Creek Mid NH 02/01/90 Mark A. Bailey Janitor Thomas Dale ,NH 01/02/90 Catherine B. Glenn Inst. Spec.- PDC NH 02/19/90 Gifted Woodrow W. Hancock Housekeeper Carver RE-OE 01/03/90 Ronnie O. Harris Janitor Enon RE-OE 01/17/90 Betty Mayes Food Service Enon RE-OE 01/19/90 Terri Cawley Food Service Meadowbrook RE-OE 01/25/90 Kenneth Henderson Teacher ERIP RE-Per 12/31/90 Debbie T. Gill Teacher Aide Bird RE-Per 01/25/90 Denise R. Mattox Janitor Clover Hill High RE-Per 01/11/90 Lee M. Duncan Janitor Manchester RE-Per 01/11/90 Kerry S. Grimes Janitor Meadowbrook D 01/18/90 Paul DeFilippis Janitor Monacan D 01/19/90 Alma B. Rowlett librarian Watkins John R. Kopko Dir. Bldg/I;rnds Maintenance Kathleen Donovan Teacher Be 11 ~Iood Mark F. Neeley Teacher Swift Creek Mid NOTE: ACTION CODES NH - New Hires RE - Resignations OE - Other Employment Per - Personal D - Dismissal RET - Retirement ER - Early Retirement lOA - leave of absence ED - Education Hlth - Health RET 06/19/90 ER 06/30/90 lOA-ED 03/30/90 lOA-Hlth 03/01/90 ....... CHESTERFIELD COUNTY PUBLIC SCHOOLS CHESTERFIELD, VIRGINIA CCPS MEMORANDUM #115 (89-90) February 13t 1990 TO: FROM: SUBJECT: SCHOOL BOARD ~ OFFICE OF THE SUPERINTENDEN~~~ REQUEST APPROVAL OF PETTY CASH REIMBURSEMENT FOR JANUARY, 1990, DISBURSEMENTS PERTINENT INFORMATION: Section 22.1-123 of the CODE OF VIRGINIA states that "the Clerk of the School Board at the meeting of the School Board in the month following the month in which any claim has been paid shall report this action to the School Board for approval and reimbursement." A detailed 1 ist of transactions for the month of January, 1990, is attached. RECOMMENDED ACTION: It is recommended that the School Board authorize the Superintendent to request reimbursement of the petty cash fund for the month of January, 1990, in the amount of $193.33. EED/RLW/mp Attachment _. ATTACHMENT TOTAL PETTY CASH FUND LESS CASH ON HAND AS OF THIS REQUEST REIMBURSEMENT REQUESTED FOR JANUARY, 1990 $ 500.00 $ 306.67 $ 193.33 CODE DESCRIPTION AMOUNT 26-216353911 940000000621 OTHER COSTS $ 38.05 26-241155501 931000000711 ·TOLLS 21.25 26-214256002 920000000411 OTHER COSTS 3.32 26-212155501 902000000202 PARKING 29.25 26-232255102 934000000731 GAS 13.03 26-216355201 940000000621 POSTAGE 40.00 26-218155501 930000000070 TOLLS 6.00 26-216153911 940000000601 OTHER COSTS 11.33 26-216355501 940000000621 GAS 10.00 33-411155501 933000155741 GAS & TOLLS 10.71 33-411156001 933000155741 OFFICE SUPPLIES 10.39 TOTAL REIMBURSEMENT REQUESTED $ 193.33 - CHESTERFIELD COUNTY PUBLIC SCHOOLS CHESTERFIELD, VIRGINIA CCPS MEMORANDUM 1120 (89-90) February 13, 1990 TO: FROM: SUBJECT: SCHOOL BOARD OFFICE OF THE SUPERINTENDENT NAMING OF NEW SCHOOLS ~~~~ PERTINENT INFORMATION: Over the past several months School Board members Mr. William Goodwyn, Bermuda District, and Mrs. Jean Copeland, Matoaca District have requested and received widespread community input for the naming of new schools opening in their respective districts. Specifically, in the fall of 1990 a new elementary school will open on Ecoff Avenue in the Bermuda District, in the fall of 1991 a new middle school will open at Bailey Bridge, in the Matoaca District, and in the fall of 1992 a new elementary school will also open at Bailey Bridge. Based upon the input received from the community Mr. Goodwyn recommends that the new elementary school on Ecoff Avenue be named Ecoff Elementary School. Based upon similar input Mrs. Copeland recommends that the new middle school be named Bailey Bridge Middle School. Mrs. Copeland also recommends that the new elementary school at Bailey Bridge be named the Alberta F. Smith Elementary School. Miss Smith was a teacher at Ettrick Elementary School for 21 years and principal at Ettrick Elementary for 23 years, a total of 44 years of dedicated service to the school and community. Naming the school for Miss Smith would recognize her 1 ifetime of outstanding service as an educator in the Chesterfield County Public Schools. RECOMMENDED ACTION: Pursuant to School Board Policy 616, and after soliciting community input as described above it is recommended that: 1. the new elementary school on Ecoff Avenue be officially named Ecoff Elementary School, 2. the new middle school at Bailey Bridge be named Bailey Bridge Middle School, 3. the new elementary school at Bailey Bridge be named the Alberta F. Smith Elementary School, ... and that the Board authori ze the Super; ntendent to implement these recommendat; on:s. EED/CKC/pbs 2 - ..... CHESTERFIELD COUNTY PUBLIC SCHOOLS CHESTERFIELD, VIRGINIA CCPS MEMORANDUM #116 (89-90) February 13, 1990 TO: FROM: SCHOOL BOARD OFFICE OF SUPERINTENDENT I'-,~ ~1J4r-' SUBJECT: DECEMBER, 1989, ENROLLMENT UPDATE PERTINENT INFORMATION Attached to this memo are the updated school membership totals for December, 1989. Included also are the following: · Summary (Attachment A, Page 1). · Comparisons of actual enrollments with growth by program level since September, 1989, and school membership summaries including program capacity and available space (Attachment B, Pages 2-6). · Enrollment as of September 30, 1989, was 207 students above the approved budget of 42,760. The additional students required additional staffing to sustain Chesterfield County Public Schools classroom standards. EED/CKC/RLL/bap Attacments - - Attachment A C H EST E R FIE L D COUNTY SCHOOLS =e~:~~p summarie. f2¡: December 1L. llll J[G§ cOD1~ared Decamber &1L 11Ii &D4 8.p~ember alL 1111 AI follows: o The December, 1989 .embership was 42,887 students c a LOSS of 80 students from the September, 1989 membership of 42,967. The December, 1989 membership was 1334 larger than the December, 1988 membership of 41,553. The FALL growth trend is DOWN (-76 students) from the DECEMBER, 1988 growth trend. Changes in membership by category from December, 1988 to December, 1989 were summarized in the table below: o o TABLE At.. MONTHLY KBKBERSHIP COMPARISON December 22, 1988 to December 21, 1989 Actual 1988-89 Program 12-21-89 12-22-88 9-29-89 Chanqes Jr. Kdgt. I 1428 - 1337 1420 = 91 Kindergarten 3287 3197 3290 = 90 Elementary 16993 16087 16918 = 906 (Gr. 1-5) Middle 9415 9142 9420 = 273 (Gr. 6-8) High 11764 11790 11919 = -26 (Gr. 9-12) Totals 42887 41553 42967 c 1334 ^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^ *Self-Contained Special Education included above: 763 I 760 759 = 3 Department of Planning and Evaluation DATE: 01/15/90 Page 1 ~ Attachment 8 a~ fit fit . ... " w .. fit W . .... .. 1ft 0 01 01 ~ 1ft CD .. N fit W 1ft .... fit 1ft " . N 01 I Hili: I I I I " I ... I I I I ~~ I ;eCD N ... >c at =5 01 CD N '" .... N .... 1ft N ... C') co N 11'1 0 co r.LI Î .... 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G\ ~ N I"- 011 s:: 11 Ø'I .. . N "III' 1ft 11 C ra::a 11 . ::Sl "III' ... G\ 1ft 11 ItS ¡.c 11 I ....0 0 · ... PI 011 ..... co 11 ... Oew» N ... .. 11 ~ 1'&1 11 N flCl · == 011 I . 011 I ..¡ CJ 11 N 11 0 11 ... 11 11 ~ 011 .µ 11 ~ 11 s:: 11 .. tJ 11 Q) 11 ra::a 11 :¡ 11 ¡.c ~ 0 11 .µ 11 ~ = Eo4 11 ~ 11 8 m 11 ItS 11 ~ 11 a. 11 H H 11 Q) 11 ~ a: *'= 11 C - - CHESTERFIELD COUNTY PUBLIC SCHOOLS CHESTERFIELD, VIRGINIA CCPS MEMORANDUM #117 (89-90) February 13, 1990 TO: FROM: SUBJECT: SCHOOL BOARD OFFICE OF THE SUPERINTENDENT a-~~' MONTHLY FINANCIAL REPORTS FOR NOVEMBER AND DECEMBER 1989 PERTINENT INFORMATION: The monthly financial reports for November and December, 1989 are attached. EVALUATION/ANALYSIS: For the period ending November 30, 1989, the FY90 balance indicates that 31.2 percent of the total appropriation has been expended or encumbered. For the period ending December 31, 1989, the FY90 balance indicates that 41.2 percent of the total appropriation has been expended or encumbered. The appropriation column in each report includes encumbrances carried forward from FY89. An evaluation of the projected year-end position relative to budget will be presented at the February 27, 1990, School Board meeting. EED/RlW/ogg Attachments < .... Z L&J 0 :E: ~ :E: (,.) .... ~ M .... .... < ~ CIS 2 æ CIJ w () Z < en a: CC ..J :E 8 ::;)0-, ()co ::I: Zo-, () w..... cad .. (f) .0 () ClJM W ... :J a: (1) m ::;).0 ::> t: E c. ~ ~ ~ w 0 a.z Z ~C) ::> .. c::: 0 CIJ ,- z'C () o c::: C -W ..J ~'C W :$ 0 - a: .- LL a. ... cc o (1) a:c. W a. ... t; a. If W < ~ ::I: 0 () ~ Z w :E w ~ ~ CIJ 'ê- ~.....~ 'I- (,) c: W (/) B c: CIS ,... .Q E :;, 'to' ",C "w (/) .'. e ',.' :3 ~,'~ ,..' !. .. )( w £ C/) c e 0:;, ~ .1:: , 't:) ëc: ê!. := )( OW ,',' c ".2 - 'CIS ~ 'C èr~ ,'... 8: >< .....,,:', '"Q. ~\s 5 0-:.... .- ;ß\(.,? 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LL .... ., - - CHESTERFIELD COUNTY PUBLIC SCHOOLS CHESTERFIELD, VIRGINIA CCPS MEMORANDUM #121 (89-90) February 13, 1990 TO: FROM: SUBJECT: SCHOOL BOARD ~~ OFFICE OF THE SUPERINTENDENT~ APPROVAL OF CAPITAL IMPROVEMENT PROGRAM ANNUAL UPDATE PERTINENT INFORMATION The Chesterfield County Charter Section 5.2 specifies that -No later than Harch 1st of each year, the superintendent of schools shall submit to the county administrator his estimate of projected revenues and expenditures for the next fiscal year in a form requested by the county administrator as well as a five- year capital improvements program." The first draft of the Five-Year Capital Improvement Proaram (CIP) Annual Update 1990-1995 was submitted to the School Board on January 9, 1990. A CIP public hearing was held on February 13. The plan is based upon extensive data collection and analysis by the CCPS Department of Planning and Evaluation, including a complete census survey of every address and residence in Chesterfield County. RECOMMENDATION It is recommended that the Board approve the Five-Year Capital Improvement Proaram Annual UDdate 1990-95 and authorize the Superintendent to transmit it to the County Administrator. E ED/CKC/RLL/bap ,...... - CHESTERFIELD COUNTY PUBLIC SCHOOLS CHESTERFIELD, VIRGINIA CCPS MEMORANDUM #122 (89-90) February 13, 1990 TO: FROM: SUBJECT: SCHOOL BOARD OFFICE OF THE SUPERINTENDEN~~~ RECOMMENDED TEXTBOOK ADOPTIONS IN READING, K-8, AND SCIENCE, K-12 PERTINENT INFORMATION: State Department of Education regulations require that school districts in Virginia examine textbooks in each subject area every six years. The review of reading and science textbooks for adoption was deferred from 1988 to 1989 so that the Essential Learnings in all subject areas and at all grade levels could be written during the 1988-89 school year. The Essential Learnings provide the framework for decisions about textbook adoptions as well as instructional strategies. EVALUATION/ANALYSIS: Committees and subcommittees have worked throughout the first semester to study the selection criteria in light of the Chesterfield County Public Schools mission statement and to make recommendations about textbooks for reading and science. The teachers, administrators, and parents working on the task of formulating recommendations considered the needs of a diverse student population and the fundamental belief in the CCPS mission which states that "individual differences are valued." And, in that light, the committee members made their recommendations with the understanding that each school can best decide which textbooks and materials, selected from the approved list, meet the goals of the school and the needs of students in that school. The selection criteria and expected outcomes, overview of the selection process, level of participation, and recommendations are outlined in the Reading Textbook Adoption Recommendations (attachment A) and Science Textbook Adoption Recommendations (attachment B). Ms. Jan Rozzelle, Instructional Specialist for Reading, and Mr. Wallace Pendleton, Instructional Specialist for Science, will be present at the February 13, 1990, School Board meeting to review briefly the textbook adoption committee recommendations and respond to questions. '~ RECor+1ENDATION: It is recomnended that the School Board approve the adoption of textbooks in reading and science as outlined in the attachments and authorize the Superintendent to implement the adoptions according to a two-year phase-in schedule" EED/ABF/mha Attachments - 2 - ,..... - Attachment A Chesterfield County Public Schools Reading Textbook Adoption Recommendations January 1990 The reading textbook evaluation process was completed on December 18, 1989. Selecting the best of available materials is of utmost importance in Chesterfield County Public Schools and is one part of the overall curriculum improvement effort. The textbook selection and review process began with the development of the Essential Learnings for reading and language arts. Process for Adoption After the Essential Learnings were completed, Indication of Interest Applications were sent to all elementary and middle schools in spring of 1989 and principals were asked to assist in distributing the forms and recruiting textbook evaluation committee members. Twenty-nine committee members were selected - 18 were teachers, 4 administrators, 3 parents, and one librarian and the instructional specialists for early childhood, Chapter I and reading. The teachers represented grades K-7, including six reading specialists, and Chapter I, special education, and gifted and talented teachers. These very qualified professionals formed the backbone of the adoption process. (See Attachment Aa) From June until August, committee members studied the selected publications and research articles. When they met during the week of August 7, they participated in an inservice program led by a consultant from the University of Virginia. Evaluation criteria were constructed and members wre trained in how to evaluate reading textbooks. The committee was divided into grade-level groups and worked independently applying the evaluation criteria to the instructional materials from August until October. Forty reports were generated, detailing each group's findings, and eight summaries developed to reflect the whole committee's . assessment of each series. Each committee member also served on a task force and continued in- depth studies on specific topics during the fall of 1989. These task forces included: Quality of Literature Presentation of Strategies and Skills Assessment Components Middle School Programs Correlation of Essential Learnings Task Force Reports were given in October and the committee selected three programs for the schools and the public to review during November and December. Inservice programs were organized for all principals, assistant principals, elementary reading specialists, and middle school reading and English department chairmen. A "train the trainer" inservice program on how to introduce the new textbooks to teachers was held in November and a training packet complete with overhead materials was distributed. While public participation in reviewing materials displayed in two public libraries was minimal, teacher and administrator participation was high. Teachers in every elementary and middle school participated in the textbook evaluation and grade level and school-wide reports were submitted to the committee for consideration. The overwhelming preference of teachers across the county and the committee was the Houghton Mifflin Reading/Language Arts Program. Ph i losophy/Ration ale/Criteria The values and beliefs that framed the criteria for selecting new reading materials suggest the following: a literature-based reading/language arts program for all students to promote ethical, aesthetic, and cultural values. an instructional focus on comprehension. the integration of all the language arts --reading, writing, speaking and listening·-in every unit of study in a whole language approach. skill instruction in the context of use. incorporation of the writing process as a key strategy. assessment of the reading /language arts program with alternate strategies and forms. 2 - - The recommendations of the committee are consistent with major documents such as ßecomino a Nation of Beaders. A Report of the Commission on Reading; Virginia Standards of Learning. Grades K - 8; and our division's ,J:ssentiaLLearninQs f.QLReadinQ andJ.anQuaoe Arts. JK-8. Articles reporting the latest research were also reviewed. The content of all of these publications provided the basic information for the development of the forms used for evaluating materials and for the training which was part of the evaluation process. The 1989 Reading Textbook Evaluation Criteria are provided in Attachment Ab. The Houghton Mifflin Reading/Language Arts Program is not on the state adopted list of reading series as it was published after the state reading textbook review had begun. Furthermore, the program represents the preference of Chesterfield County teachers and the closest match with our curriculum goals and mission. Expected Outcomes A basal reader is one among many tools for teaching reading, and is not the reading curriculum or total program. The recommended series supports the mission of the reading/language arts program. The mission of the JK - 12 reading/language arts program is to enable all students to become fluent and strategic readers, to appreciate reading as a leisure activity, to use reading and writing as tools for learning and to appreciate their own and other cultures through language and literature. Expected outcomes for students include: - early independence in reading - increased comprehension across the curriculum and through the grades - increased writing achievement - improved attitudes toward reading as an enjoyable activity (Research indicates that the more students read, the better they read.) 3 Recommendations Implement Houghton Mifflin Reading/Language Arts Program, 1989 Edition, in grades K - 8. Provide complimentary Teacher's Guides, spring 1990. Purchase student literary readers, grades 1 . 8. Purchase the kindergarten kit for each kindergarten classroom. Purchase the Houghton Mifflin Bookshelf, classroom library sets, for each classroom, grades K-3. Textbook monies should be allocated to each school on a per pupil basis for purchase of sets of trade books. It is important to note that trade books are not an additional supplemental expenditure, but are included as part of the core program. Purchase additional Teacher's Guides as needed. (Supplementary materials such as student workbooks and evaluation materials are currently being evaluated.) Assessment and ManaQement A computer management system is not recommended. Broadening the reading program to extend beyond the basal requires a more generic assessment than that of. tests related specifically to a reading textbook. Therefore, unit and level tests are not recommended for use except on a limited basis as instruments to diagnose specific student needs or to assess progress of identified students. A committee is currently investigating and compiling various assessment tools such as observation checklists, writing samples and reading records that are compatible with an integrated language arts instructional program. 4 ,- - Staf~lopment Training of staff should assist teachers in their role as instructional decision makers and professional texts are recommended for ongoing staff development. The focus should be the following: Classroom management: How to use the new series, Elements of literature-based programs, Reading strategy instruction, Integrating the language arts, Using Literature as the basis for instruction, Accommodating individual needs, and Assessing student progress. Grade-level inservice programs will begin in April, 1990. Professional Resources The following professional resources should be provided for teachers: K-7 - ~ildren's Literature in ttliLReadino ProQram, by Bernice Cullinan, International Reading Association K-1 - ,Emerging Literacy: YounQ Children Learn to Read and Write, by Dorothy Strickland and Lesley Mandel Morrow, International Reading Association 2-3 - Jransitions: From Literature to Literacy. by Regie Routman 4-7 - In the Middl~, by Nancie Atwell, Heineman Publishers 5 CHESTERFIELD COUNTY PUBLIC SCHOOLS Attachment Aa 1985k90 READING TEXTBOOK EVALUATION ..QJtItIITEE Jan Rozzelle. Chairman NAME SCHOOL GRADE POSITION Susan Angel Harrowgate K Teacher Doris Booth Grange Hall 1 Teacher Amy Bosher Gates K-5 Admin. Assistant Martha Carter Chalkley 1 Teacher Viola Clark Ettrick K-5 Administrator Toy Dowdy Hening K-5 Administrator Carol Dunn J.B. Watkins 2 Teacher Edwynne Emerson Providence Elem K Teacher Gail Feind Enon K-5 Chapter I Eileen Ford Providence Mid 6-8 Administrator Jan George PDC K-1 Administrator Kathy Geranios Ca rve r 6-8 Teacher Betty Glace Providence Mid 6-8 Teacher Betsy Guion Robious Elem. K-1 Parent Rose Mary Haas Clover Hi 11 Elem. K-5 Specialist Marsha Hanzel Bon Air 6 Parent Bonnie Heller Reams 2 Teacher David Joyner Crestwood K-5 Administrator Patri ci a Kelly Evergreen K-5 Specialist JoAnn Marshall Jacobs Road K-5 Specialist Li nda Mays Midlothian Mid 6 Teacher Jo McKeown Monacan 9-12 Reading Resource Debbie Nelson Hopkins K-1 Parent Spring Pechan Salem Church K-5 Specialist Georgia Phillips Matoaca Elem K-5 Specialist Julia Putney-Brandt Reams 4 Teacher Connie Quinn-Gaddy Hening 3 Teacher Gay Robinson Harrowgate 4-5 Teacher Nancy Windbiel Annex Chapter I ,- -, Attachment Ab CHESTERFIELD COUNTY PUBLIC SCHOOLS 1989 READING INSTRUCTIONAL M TERIALS CRITERIA 1. The series emphasizes the interrelationships among listening, speaking, reading and writing. a. Teaches writing as a process. b. Uses literature as a basis for listening, speaking, writing activities/instruction. 2. The content of the series at each level is useful and appropriate for students for whom it is designed. a. At all levels, the series contains quality literature selected in large measure with attention to its quality and interest to readers and selections that encourage the development of positive reading attitudes; award-winning authors & illustrators; full length literature classes; original versions. b. The content focuses on concepts (topics, themes, ideas) that are appropriate at each level. c. The series presents students with an extensive range of types of text; i.e., fictional, informational, explanatory, etc., appropriate for·eàch grade level. 3. The series presents reading as a interactive constructive process for making meaning from text. a. Suggestions for drawing and building upon students' background knowledge and experience prior to reading are provided. b. Suggestions for involving students as active readers during reading; i.e., student questions and predictions, monitoring of comprehension, are given. c. Suggestions for actively involving students after reading; i.e., small and whole group discussions, critical evaluation of ideas, extended reading beyond the text, application in writing tasks, are provided. d. At all levels, the series emphasizes frequent silent reading as an integral part of the reading program. e. The series provides students with knowledge about the varied structure and features of various types of texts. 4. The series provides a sound program for the development of word knowledge and a useful reading vocabulary. a. The series offers instruction in a variety of word attack skills. i.e.. structional analysis. context clues. which are applied in a meaningful context and appropriate for each grade level. A clear strand of phlonics is identifiable at the primary levels. b. The series emphasizes expansion of vocabulary including concept development and content area vocabulary. 5. The teacher's guide is a flexible resource that encourages extended reading outside the reader and emphasizes the importance of the teacher's role as a model within the classroom. . a. Guidance on how to model reading and effective questioning strategies for comprehending and thinking about the story are provided. b. Suggestions to the teacher for modeling reading for pleasure; i.e., daily reading to students, daily free choice reading time, are provided. c. Suggestions for selections to read to students and to recommend to students to extend their readin~ beyond the reading series are provided. .., 1 6. The teacher's guide provides useful. flexible suggestions for a plan of instruction based upon research, experience. and student needs and characteristics. a. The focus of instruction throughout the series is on comprehension, rather than on the acquisition of an invariant set of subskills. b. Suggestions for both group and individual instruction are provided and are adaptable to varied learner needs. c. Enrichment activities that promote creativity and thinking skills are offered as ~!n integral part of the program for all students. d. The teacher's guide provided useful suggestions for direct instruction without unduly constraining the teacher's latitude in making instructional decisions. 7. The series provides the teacher with guidelines for continuous student evaluation. . a. The teacher's guide provides suggestions for monitoring student performance; i.e.. informal reading inventories. interest and attitude inventories, observation c,heclcHsts. content area. assessments. -2- -- -, b. Assessment measures focus on student comprehension and assists it in a variety of waYSt i.e., discussion, retelling and questioning. - 3- - Attachment B Chesterfield County PubUc Schools Science Tenbook Adoption Recommendations Jan1.181y 1990 Overview The science textbook adoption process undertaken for selecting textbooks for Chesterfield County Public Schools' K-12 science programs was completed on January 8. 1990. The following chronology of events briefly outlines the actions that led to the selection of the recommended textbooks: 1988-89 Essential Learnings for each subject and grade level developed. Memo sent to schools inviting teachers to participate on textbook adoption committees. Letter sent to publishers requesting examination materials. June 5. 1989 July 17. 1989 August 10-11. 1989 First meeting of all subcommittees. K-12. at Monacan High School. committees given orientation regarding philosophy. instructional guidelines. and the role of the laboratory in our program. Teacher inservice day. Textbook hearings: publishers invited to present programs. August 29. 1989 September- December 1989 Textbook adoption subcommittees meet as needed to review and consider the merits of materials under consideration. December 1989- January 1990 Final decision-making meetings of subcommittees. PhUolOphy /RatioD8le/Crlterla Guidelines that were prepared with classroom teachers were used as the basis for determining which textbooks to recommend for adoption. Those guidelines. the Essential Learnings. and the criteria from the state regarding the nature and scope of the laboratory time requirement for laboratory science were all considered by the subcommittees (see attachments Ba and Bb). In addition to the documents noted above. objective criteria were developed for the evaluation and a numerical score was assigned to each textbook under consideration. The emphasis. again. is on a laboratory- centered instructional program (see attachment Bc). Evaluation and Analysis " Each classroom teacher was given the opportunity to examine science textbooks submitted by the various publishers. The teachers in turn were asked to send completed evaluation forms to the appropriate subcommittee chairperson. These individual teacher evaluations, however, did not constitute a "vote" for or against a particular text. That information was treated, instead, as a I2Q1! of teacher opinion. The subcommittees were charged with making the final decision, and the polls were considered along with the established philosophy, rationale, and criteria as the bases for determining which textbooks to recommend. Ezpected Outcome The expected outcome of this process was to select instructional materials that supported our inquiry-based, laboratory-centered program of science instruction. Student achievement should be enhanced by the adopted materials and those materials should reflect our own instructional objectives. A textbook, ideally, should not drive a program; it should merely support it. These views were shared with all teachers and subcommittee members. Process for Adoption The procedures previously outlined were developed in cooperation with the subcommittee chairpersons and commlmicated to the teachers during and subsequent to the textbook hearings of August 29. Subcommittees were formed for each of the seven K-12 science programs. They were as follows: K-6 Elementary Science We Science 7 Physical Science 8 Earth/Space Science Biology I, II and Advanced Placement Chemistry I and Advanced PlaceDlent Physics I and Advanced Placement Each subcommittee was charged with selecting textbooks that met the selection criteria, while carefully considering teacher input. They were also expected to insure that the needs of individual students and individual schools were reflected in their decisions. The objective was to enable each school to select materials that would best meet their students' individual needs. Participation The K-6 subcommittee was made up of teachers from both the elementary schools and the middle schools. Those subcommittees selecting materials exclusively for secondary programs were made up of one teacher representative from each school. The subcommittee members represented their schools during the proceedings (see Attachment Bd). - 2- ,- -, On each subcomIl1lttee there were also parent aud school administrator representatives (see attachment Be). Each subcommittee had at least two parents and one administrator with the exception of Biology, which had only one parent representative. Recommendations The list of science textbooks recommended by the various subcommittees may be found in attachment Bf. These recommendations represent an attempt by the subcommittees to address the needs of a diverse student population; therefore, several titles are available. The subcommittees recommend that various ancillary materials be purchased along with the student textbooks. Teacher's editions and resource materials are customarily provided by the publisher with each classroom set of books; test banks and A-V materials are also available. Student laboratory manuals or data books are recommended for purchase which schools may select as they plan science program in their schools. Manuals and data books for some programs should continue to be considered consumable items. The laboratory manuals, if they are part of a program package, should not be considered consumable. The elementary adoption will require the purchase of materials and equipment kits from the publishers. The K-6 subcommittee also recommends that if one of the National Science Foundation programs, or other more progressive, innovative programs is to be adopted at a later date, then it should be phased in with the requisite training. The adoption of a textbook for kindergarten and first grade was not recommended by the K-6 subcommittee. However, teacher resource materials, ancillaries, and materials and equipment are recommended. - 3- - -, Attachment B-a PHILOSOPHY OF SCIENCE EDUCATION IN CHESTERFIELD COUNTY A valid science curriculum must reflect the nature of science, consider the nature of the learner, address both il1lT1ediate and future life needs in terms of resolving personal and societal problems, and include what students should 1 ea rn. There are four primary parts of a student's science education: academic, personal, social, and career applications. The traditional emphasis in science education has been on the academic goals to the neglect of others. Yet, as our society becomes more technically oriented, we realize that we must develop scientifically literate citizens who understand how science, technology, and society influence one another and who are able to use this knowledge in everyday personal decision making. Science is, above all, a process. It is not a mere collection of fåcts but a creative activity requiring effort and also giving pleasure. It encourages attitudes that give rise to questions. It enables the individual to make intelligent judgments in personal and social matters. , Science is not more important than other major areas of the curriculum, but it is essential in the education of every cithen today. Science is not to be isolated from the other parts of the curriculum, for it includes both accumu- lated knowledge and methods of obtaining knowledge that are relevant in every area of thought and action. _____._ ·0 ._._ INSTRUCTIONAL GUIDELINES The instructional method recognized by science educators as the most effective for teaching science is the inquiry method. The science program in the Chester- field County Public Schools. therefore. is founded on the principles of inquiry- based instruction. Inquiry instruction may be characterized by the following instructional modes or components: 1. The instructional approach is based upon: a. questioning rather than authoritarianism. b. student developed concepts rather than teacher given concepts, c. process development rather than memorization of facts. d. student participation rather than lecture as the central approach to learning. 2. Laboratory experiences incorporated with textbook development of a topic. 3. The teacher serves as a guide. facilitator. and helper. 4. Students develop problem solving skills. 5. Students learn through interaction with others. 6. Students and teachers use a variety of resources. 7. Science is brought to life. 8. Students are involved in learning. 9. Science is made relevant to daily living. 10. Students are taught how to think rather than what to think. 11. Scientific method is the inquiry approach. - 2- - .-. Attachment B-b COMMON\-VEALTH of VIRGINIA DE~A~TNENT O~ EDUCATION P.O. lOX '0 IhCW»OHO 2.)214.20tt4 April 7, 1986 TO: Science Contact Personnel FROM: Joseph D. Exline Associate Director for Science SUBJECT: Defining Science Laboratory In order to be of assistance to local school personnel in designing appropriate science laboratory experiences, the Science Service adopts the following posi- tion statement of the Virginia Science Supervisors Association. ACTIVITIES ACCEPTABLE AS SCIENCE LABORATORY TYPE EXPERIENCES The science laboratory is central to the student's pursuit of the method, spirit and content of science. In defining the meaning of laboratory, we must allow for many kinds of experiences which are well-perfonned outside of a formal laboratorY-designed room. The emphasis must be on the activity, the observation, and the interpretation of data, rather than on the nature of the room or location. A science laboratory experience is characterized by the following: 1. An individual student or a small group of students manipulating science equipment for the purpose of conducting an investigation requiring an interpretation of observations and data. 2. The individual student or a small group of students engaged in experimental design which involves defining a problem, formulating hypotheses and estab- lishing procedures for the collection of verifiable data. J. The individual student or a small group of students conducting an investiga- tion which involves making observations, recording the data of these obser- vations, analyzing the data collected, formulating conclusions and preparing the final report. 4. The i ndi vi dua 1 student or a sma 11 group of students engaged in. Computer Assisted Laboratory Investigations. For a computer assisted laboratory investigation to be considered as a lab activity, the program should in- clude: Page 2 Defining SciencE! Lab\.... atory ·the opportunity to change the parameters of their results to observe and predict the effects upon the system being investigated, ·experimental investigations that generate appropriate data, display the data and encourages students to form valid conclusions, ·devtlopment of many of the proc.1S1S of Icitnce such IS IIIking observations, collecting data, recording and analyzing data, pre- dicting and inferring. 5. Field trips in which the individual student participates in observations, data collections and analysis of samples of materials. plants or animals. At the secondary level, a minimum of 75 clock hours per Carnegie unit must be spent in laboratory activities. Time spent on activities such as supp1e- iÑ!ntary reading, demonstrations, and film presentations cannot be counted as laboratory time. Vicarious experiences. although important in any study, are not laboratory experiences which are essential to the student's development in a quality science education program. At the elementary and middle school levels given the preoperational and concrete operational reasoning of the students. a minimum of 50S of the time allotted to science shall be spent doing IIhands-on" laboratory activities. Again as important as vicarious experiences are. time spent on such supplementary activi- ties as reading, student discussions and film presentations cannot be counted as science laboratory activities. -'- - - Attachment B-c SCIENCE TEXTBOOK EVALUATION GENERAL PROCEDURE o Each teache~ will ~.vl.w .ach t.xtbook .uÞmltted by .ach publl.he~ In hl8/he~ p~lma~y teaching a~ea .nd complet. .nd eubmlt a ..pa~at. textbook eV.luatlon fo~m fo~ .ach t.xt ~.vl.wed. ro~m. .hould be .ub- mltted pe~IOdlcally pe~ the ~equest of the Individ- ual .ubcommltt.e chal~pe~.on. PJ.... not. .1.0 the following due dat..: NOVEMBER 8: . I 1 po 1 I sin PONY to .ubcommlttee chal~. NOVEMBER 20: decl.Jons of va~lous subcommltt.es to Inst~uctlonal Specialist fo~ Science o Textbooks should ~emaln In one location In each .chool and a 81gn In and algn out .h.rt ahould be kept. o Each t.xtbook aubcommlttee ael.cted fo~ ..ch a~ea o~ dlsclpHne will consist of . t.ach.~ f~om each .choOI. .. .Pp~op~late (Elementa~y .xcepted). on. school admlnlat~ato~ and two pa~.nts. The .ubcomml- ttee shall be chal~ed by a designated teache~. o The eubcomlttee will compile and review the ~ecommendatlons of the teache~s. The final declalons fo~ .electlng textbooks shall fall on the subcommittees, who shall conslde~ teache~ ~ecammendatlona, resea~ch Info~matlon, the county philosophy, Inst~uctlonal QUldellne., and thel~ own good Judgement. . o Un~eaolved Issues will ~equl~e the Inte~ces.lon of the Inet~uctlonal Specialist fo~ Scl.nc.. ".,..."..--::::- - v-' -.--' '" SCIINCE TEXTBOOK EVALUATION FORM Procedure for Evaluators o Enter title of book, author, publisher, copyright date, and your name. Indicate grade 'evel or sub- Ject. o Familiarize yoùr..lf with the evaluation fo~ before beginning the review of the textbook.. Determine each auÞ.core In each category by finding the numerical average and then multiplying by the weighting factor. Then Ada all auÞ.cor.. to find the TOTAL SCORE. o Check the appropriate box for levels. o T~~n In completed fo~msto achool subcommittee rep~esentatlve o~ send directly to the 8ubcomml- t tee ct;\a I rpe~son. '. . . -2- ,- -. ..,'. . " .. SCIElCE TEITBOOI EYALUATICIt RATIIIi FORM Title: Grade or Course: Author: Suitable for: (Check box) Honors/Gifted I I Above Ave. I I Ave. i Itlow Ave. I I (You ~y check .ore than one box. Suitable level will also be contin- gent upon readability analysis.) TOTAL SCORE: .. Publisher: Copyright Date: Evaluator: PLEASE RATE EACH ITEM USING A 1-5 SCALE (I-low rating: S-high rating) 1. Ph11osophy (60S) A. Inquiry 1. Do the materials reflect all levels of Bloom's Taxonomy appropriate with the level Ind ability for whom the materials are intended? 2. Does the material promote student participation through inqufry, investigation, experimentation, and problem solving? 3. Is the material in keeping with the philosophy, instructfonal guide- lines. and core curriculum established by the county? 4. Is ~he content develop~d around· significant and scientifi~llly validated theories which are an outgrowth of the scientific disci pH nee 5. Is content used in a manner to develop an understanding of the broad conceptual themes of science? (change, equilibrium, 1nterreletionships, organization, variation, etc.) B. Lab Centered 1. Are activities presented which are significant in promoting use of the laboratory and field activfties? 2. Do the laboratory experiences utilize available materials and equipment? 3. Do laboratory actfvities utilize a variety of observational techniques Ind data treatment? X 12 - ave. wt. factor subscore II. Content (15S) 1. Is the material presented in a manner which recognizes the growth characteristics of students? . 2. Is the material presented in a manner so as to reflect an involve- ment with both immediate and future life needs in terms of solving personal and social problems? . 3. Does the content provide for an understanding of the historical development of scientific concepts and principles? - 3- 4. Are the objectives listed for each unit or chapter? 5. Does the IIIterial require the use of a variety of sk11ts from other disciplines? 6. Is laboratory safety emphasized with both general and specific instructions for each activity? 7. Is the material accurate, current, and unbiased? 8. Is the ..terial cOherently organized? X 3 · ave subscore III. leadability (IOS) 1. Is the style of writing clear, interesting, and meaningful to the reader? 2. Are the concepts developed appropriate to the maturity, the experiences, and the interests of the students for which the text is intended? X 2 · ave subscore IV. Ancillary ~terials (15S) 1. If program includes a separate laboratory manual, do the activities correlate with textbook topics? Or are laboratory activities appropriately integrated into the student text? 2. Does the teacher's guide provide methodology for inquiry activities? 3. Does the evaluation process require the use of higher level thinking skills? 4. Is there background information about the topics in the teacher's guide or 1" the supplementary materials provided? 5. Does the teacher's guide include preparation of laboratory material$, hints and time estimate for covering material . parallel to student text? 6. Are equipment and supply lists provided which would aid teachers and administrators in planning and providing an adequate inventory of materials? X 3 · ave. subscore TOTAL SCORE · SUM OF ALL SUBSCORES · COMMENTS - 4- ~lle: ADOPTCOMMITTEE ~eport: CURRENT )UBJECT /GRADE ----------------------- H 0 logy H 0 logy 31ology H 0 logy H 0 logy H 0 logy H 0 logy H 0 logy :hemi stry ;hem I stry :hemi stry ;heml stry :hemi stry ;heml stry :hemi stry ~ar:th Sc I ence ~arth Sc i ence ~arth Sc i ence ~arth Sc I ence ~arth Sc I ence ~arth Sc i ence ~arth Sc i ence ~arth Science ~I ementary (1) ~Iementary (2) ~I emen tary (2) ~I ementary (3) ~Iementary (4) ~ I eme n tar y (4 ) ~ I eme n tar y (4) ~Iementary (4) ~ I eme n tar y (5 ) ~I ementary (5) ~ I eme n tar y (5 ) ~ I eme n tar y (5 ) ~I ementary (6) ~Iementary (6) nementar:y (6) ..lfe Science 4i fe Sc I ence ..!fe Science 4ife Science ..lfe ScIence 4ife Science ..lfe Sc i ence 41fe Sc I ence ..lfe Sc i ence )hysIcal Science )hysi ca I Sc I ence )hysi ca I Sc I ence _. TEACHER ------------------------------------ Peebles, Brad Tharp, Phil (Chairperson) Bass, Carol Hypes, Renee Williams, Regina Tuskey, David Butta, Ken Hastings, Bill Kaempf, Linda Henry, Jim Garletts, Jon Madison, Steve Rademaker, Bill (Chairperson) Goehle, Barbara Morris, Mike Beasley, Rachel (Chairperson) LIndsey, Sarah Bradley, Robert Garrett, Ray Senkalski, Margot Hendricks, Margaret Vess, Linda Lumsden, Keith Gilligan, Gail (Co-Chairperson) Herbert. Jan W I I Iiams, Joyce Rainey. Janice Thorpe, Betty-Moore O~Hare, Karen Schmidt, Kathleen Babcock, Carolyn Adkins, Pam Schnute, Lynda Holland, Cathy Chavis, Mabel Johnson, Margaret (Co-Chairper:son) Ames, Wendy Moldovan. Joyce Ergenbright, Deanna Bass. Phyllis King, Louise Neace, Sandra Moore, Carol Leather:s. Dixie Carter, Dot t1 e Rowland, Rick (Chairperson) Hayes, Lee Cassada, Irene Stafford. AI Walsh, Joy Attachment B-d SCHOOL ------------------- L.C. Bird Clover Hill Manchester Matoaca H. Meadowbrook Midlothlan H. Monacan Thomas Dale Clover Hill Manchester Matoaca H. Meadowbrook Mldlothian H. Monacan Thomas Dale L.C. Bird Clover Hill Manchester Matoaca H. Meadowbrook MidlothIan H. Monacan Thomas Dale Beulah Watkins, J.B. Falling Creek Matoaca Hopkins Reams Evergreen Chalkley Jacobs Road Grange Ha I I Reams Watkins SwIft Creek M. Providence M. Mldlothlan M. Carver Chester: FCMS Matoaca M. MidlothIan M. Providence Robious Salem· Church M. SwIft Creek M. Carver: Chester M. FCMS FIle: ADOPTCOMMITTEE Report: CURRENT SUBJECT/GRADE TEACHER SCHOOL ------------------~---- -------------------~---------------- ------------------- PhysIcal Science Physical ScIence PhysIcal Science Physical Science Physical Science Physical Science Physics Physics Physi cs Physics Physics Physics Ha I I, Peggy Dameron. Susan Shackleford, Mi Iton Stinson. Bonnie Harrison. Betsy <CC) Lampley, GeorJean Mathews, Michel Ie Houghton, Harold Laws, Julius (Chairperson) Flower-, Nancy Goehle, Martin Mayo. Cathy MldlothIan M. Providence Roblous M. Salem M. Swift Cr-eek M. Matoaca M. L.C. Bir-d Clover- Hi 11 H.. Matoaca H. MldJothlan H. Monacan Thomas Dale - 2- File: PARADMADOPTION Repor-t: 9/14/89 SCHOOL ---------------------- Meadowbrook H. Clover Hi]l H. L.C. Bird H. Meadowbrook H. Midlothian H. Clover Hil I H. Meadowbrook H. Monacan H. Ettr-lck E. MIdlothian M. Jacobs Road E. ProvIdence M. MIdlothian M. Robious M. Fall ing Creek M. Carver M. Carver M. Midlothian H. Matoaca H. Matoaca H. - _. NAME --------------------------------- Stewart, Mrs. Barbara (Parent) Walters, Andrew <Adm) Harper, Mrs. Donna (Parent) Minetree, James (Adm) Myers, Dr. Wi I IIam (Parent) EberlY, Carole (Parent) MIller, Faye (Parent) Walker, Kent (Adm) J(ochersberger, Barbar-a (Adm) ReIch, Sherri (Parent) Grubbs, Mrs. Marcia (Parent) Rector, Mrs. Kathy (Parent) Wilson, Wayne (Adm) Franks, Mr. Dan (Parent) Gipe, Dale, Sr. (Parent) Ross, Mrs. Joy (Parent) Tilley, Thomas E. (Adm) Giesler, Mrs. Nancy (Parent) Hamlett, Dr. Hunter (Parent) Warren, Howard (Adm) Attachment B-e COMMITTEE ---------------------- Biology Bio]ogy ChemIstry Chemistr-y ChemIstry Earth ScIence Earth ScIence Earth Science 1(-6 1(-6 }(-6 Life Science 7 Life ScIence 7 Life Science 7 Physical Science 8 Physical Science 8 Physical Science 8 Physics Physics Physics - -, Attachment B-f Ust of Recommended Science Teztbooks (Those books marked with an asterisk are not on the state list of adopted textbooks.) PUBLISHER TITLE ELEMENTARY Scott Foresman Discover Science Comments: Student textbooks are not recommended for grades K and 1. Teacher resource materials, equipment and other ancillaries, however, are recommended for all grade levels. K-6. LIFE SCIENCE 7 Merrill Focus on Life Science, 1989 Silver Burdette and Ginn Life Science Concepts and Challen les in Life Science, 2nd Ed. Globe * Globe * Ideas and Investigations in Science: Life Science, 2nd Ed. PHYSICAL SCIENCE 8 Prentice Hall * Introductory Physica,J Science, 5th Ed. Prentice Hall Physical Science, 1988 Concepts and Challen~es In Physical Science Prentice Hall Globe * Comments: The Introductory Physical Science (IPS) Is highly recommended because of its commitment to inquiry science. The recommended books are appropriate for a range of levels, depending upon the needs of various student populations across the county. EARTH SCIENCE/SPACE SCIENCE D. C. Heath & Company * Earth Science, by Namowitz, Spaulding, et al, 1989 Houghton Mifflin, Investi¡atin¡ the Earth. 4th Ed. Earth Science. 1989 Earth Science. 1990 Macmillan Earth Science. 1989 Earth Science. by Tillery. 1989 Prentice Hall · Scott Foresman· Macmillan D. C. Heath · Comments: The committee felt that a variety of textbooks was required to meet the needs of a diverse student population. Textbooks recommended that are not on the state list were also considered necessary to meet the needs of all students. BIOLOGY I Holt, Rinehart, & Winston MQdern BiQ}o¡y. 1989 D. C. Heath · BiOlo¡ical Science. BSCS Blue Version: A Molecular Approach. 1990 Biolo~. 1989 " Harcourt Brace Jovanovich Kendall Hunt Biological Science. BSCS Green Version: An Ecoloiical Approach, 1987 Bioloe;y: An Everyday E~erience, 1988 Biolo~. 1990 Merrill Globe · Comments: The BSCS Blue Biological Science was selected because of its inquiry strength and because it has been used successfully as a supplemental text in some schools. BIOLOGY D Macmillan · Practical Research PlanninŒ and Desi¡n, 1985 Comments: No book on the state list will support our Biology II research program. Journey Into Life. by Arms and Camp, should be available as a classroom set of books. Each teacher should be provided one copy of Students and Research: Practical Strateiies for Science Classroom and Competitions, by Cothron. Giese. and Rezba. Mendolsohn's probability and Statistics is also requested as a teacher reference. - 2 - Worth · -~VANCED PlACEMENT BIOW""Y Bioloe;y. by Curtis. 5th Ed. Times Mirror/Mosby college Publishing · Bioloey. by Raven and Johnson, 2nd Ed. Comments: No advanced placement materials are reviewed by the state and therefore do not appear on the state list. CHEMISTRY Prentice Hall Holt, Rinehart, & Winston ChemistIy: E1çperimental Foundations, 1987 Modern ChemistIy, 1990 ChemistIy in the Communi1y, 1988 Addison Wesley ChemistIy. 1987 Kendall Hunt · Addison-Wesley Comments: Chemistry in the Communi1y is a "science, technology, and society" course and there is no equivalent either on the state list or in publication. It meets the instructional needs of students not planning to pursue a science or medical career after high school and is a current adoption. ADVANCED PLACEMENT CHEMISTRY Saunders · Chem1stIy: Principles and Reactions, 6th Ed. PHYSICS Holt. Rinehart, & Winston · Modern Physics, 1990 Physics: Principles and Problems. 1990 Conceptual Physics. 1987 Merrill · Addison Wesley Comments: Modern Physics and Merrill Physics were deemed by the committee to best meet the needs of our program. ADVANCED PLACEMENT PHYSICS John Wiley and Sons · Fundamentals of Physics, Halliday & Resnick - 3- - -. CHESTERFIELD COUNTY PUBLIC SCHOOLS CHESTERFIELD, VIRGINIA CCPS MEMORANDUM #124 (89-90) February 13, 1990 TO: FROM: SUBJECT: SCHOOL BOARD ~ OFFICE OF THE SUPERINTENDEN~~~ PROPOSED REVISIONS OF POLICY: APPENDIX G, THE UNIFORM GRADING PROCEDURE POLICY 414, CORPORAL PUNISHMENT APPENDIX N, CORPORAL PUNISHMENT PROHIBITED POLICY 522, VACATION LEAVE PERTINENT INFORMATION: Review and revision of School Board policy is necessary to maintain its usefulness and to keep abreast of changing laws and regulations. The Standards of Quality require each local school board to maintain and follow an up-to-date policy manual. EVALUATION/ANALYSIS: Revision of Appendix G, The Uniform Gradina Procedure: Secondary schools will be given the flexibility in 1990-91 to use a new grouping designation, C, in addition to or in place of designations presently used. C represents comprehens i ve cl asses preparatory for higher education or employment upon graduation. This designation would be used when Z, Y, and sometimes X level students are grouped together for instruction. The proposed revision to Appendix G entails the weighting of C the same as Y and Z for the purpose of computing grade point average. Repeal of Pol icy 414, CorDoral Punishment: Section 22.1-280. Reasonable corporal punishment of pupils permitted., of the Code of Virainia, has been repealed. The proposed repeal of this policy is consistent with the repeal of the statute. Additi on of Appendix N, CorDoral Puni shment Prohi bi ted: Section 22.1-279.l. Corporal punishment prohibited., of the Code of Vi rainia, was approved in concert with the repeal of Section 22.1-280. Mr. Patrick Lacy, School Board attorney, recommends that the School Board adopt the statute prohibiting corporal punishment as Appendix N. Correction of Policy 522, Vacation Leave: When all School Board policies were reviewed and approved in December 1988, the transcription of Policy 522, Vacation Leave, resulted in two errors. These errors have been corrected in the proposed revision. RECOMMENDED ACTION: It is recommended that the School Board adopt the proposed policy changes and authorize the Superintendent to implement all of them immediately except for Appendix G, which would become effective on July 1, 1990. EED/JBF/pbs Attachment z -..... .- INSTRUCTION Appendix G (see Policy 304) The Uniform Grading Procedures A. Grades 1 and 2 (letters, descriptors, and criteria to report progress in academic areas) : E = Excellent Excellent or commendable achievement · shows initiative · applies learning well and more frequently · exceeds grade level expectations S = Satisfactory Satisfactory achievement · applies learning consistently · meets grade level expectations M = Minimal Minimal achievement · applies learning inconsistently · experiences difficulty in meeting grade level expectations N = Non-mastery Non-mastery of skills · does not show applied learning · does not meet grade level expectations B G d 3 th h 5 ra es rouq : GRADE RANGE DESCRIPTOR A 94-100 Excellent B 84-93 Verv Good C 74-83 Satisfactorv D 64-73 Marqinal U below 64 Unsatisfactorv c G d 6 th h 12 . ra es rouqJ : GRD.PTS. GRD.PTS. GRD.PTS. GRADE RANGE DESCRIPTOR X Y,Z,C HONORS A+ 99-100 3.6 4.5 5.5 A 94-98 Excellent 3.2 4.0 5.0 B+ 90-93 2.8 3.5 4.5 B 84-89 Verv Good 2.4 3.0 4.0 c+ 80-83 2.0 2.5 3.5 C 74-79 Satisfactorv 1.6 2.0 3.0 D+ 70-73 1.2 1.5 2.5 D 64-69 Minimum Pass 0.8 1.0 2.0 F below 64 Failincr 0.0 0.0 0.0 Amended: February 1990 - ...... STUDENT SERVICES 414 Corporal Punishment Corporal puniahæent ßhall only bc adæiniatcrcd aftcr cxhau3tinq all appropriatc rcmcdicß outlincd in the Etandard3 for Ctudcnt Conduct (Appcndix A). It æuat bc adHlinißtcrcd 0.3 a la3t rC30rt and in accordancc with proccdurc3 catablißhcd by thc Supcrintcndcnt. .epealed C.ee &ppeDdiz B) . Approved: December 1988 &meDded: rebruary 1990 Legal Reference: Code of Virqinia, Sections 22.1-280 aDd 22.1-279.1. - ..... STUDENT SERVICES App.ndi: . (.e. .olicy 414) Code of Virginia ~ ~~. 5l."~7J@. 5l.. @Cë)!S'1i>@)8'é15l. g>\!U2lä§~ID@U2l~ r;>g@)~A1§)ä{g@@.\. -.0 t..ch.~, p~incipa1 o~ oth.~ p.~aon .mploy.d by a achoo1 board o~ employ.d in a achool operat.d by the CommoDw.alth ahall aubj.ct a atudent to corpo~al puni.hment. Thi. p~ohibition of corpo~al pUDiahm.nt aha1l Dot b. d....d to pre"ent (i) the u.e of incident.l, .ino~ o~ rea.onable phy.ical cODtact or othe~ action. d..igned to .aint.in o~d.r and control, (ii) tho ua. of roaaonab1. and nec....ry force to quell a di.turb.nc. or remove a atudent f~om the .c.n. of a di.turbanc. which thr.aten. phy.ical inju~y to p.raona or d...,. to propo~ty, (iii) the ua. of re..on.ble and nece..ary force to pr.vent a atudent from inflicting physical harm OD him.elf 8 Civ) the u.. of r.a.onabl. and n.c....ry forc. for .elf-d.f.n.e or the defell.e of other. 8 o~ (v) the u.e of rea.onable and nece..ary force to obtain po.....ion of veapon. or other dang.rou. obj.ct. or controll.d .ub.tanc.. or parapherD.lia which are upon the p.r.on of the .tudent or within hi. control. In det.r.ining whethe~ a p.r.on v.. acting vithin the e:ception. provided iD this ..ction, due def.rence .h.ll be given to r.a.onable judg.ent. at the time of the .vellt which ver. ..de by a teach.r, principal or oth.r per.on ..ployed by a achool board or e.ploy.d in a .chool op.rat.d by the Common...lth. ro~ the pu~poa.. of thia a.ction, œco~po~a1 puniah..ntœ ..aD. the inflictioD of, or cau.ing the infliction of, phy.ic.l pain on a .tud.nt a. a ...n. of di.ciplin.. This definition ahall Dot include phyaica1 pain or diaco.fo~t cau.ed by pa~ticipation in practic. or comp.tition in an int.~schola.tic aport, or participation in phy.ical education o~ an ..t~acurricular activity. (1989, c. 287) Approv.d: F.bruary 1990 -, - HUMAN RESOURCES 522 Vacation Leave Twelve-month full-time employees shall earn and accumulate vacation in the following manner; A. Administrators/Supervisors/Specialists 1. Lcoo than 10 From 0 'through 10 years as an administrator/ supervisor/specialist: 1 and 1/4 days per month and one bonus day which will be credited on June 30. Maximum accumulation shall be 36 days. 2. More than 10 years as an administrator/supervisor/ specialist: 1 and 1/2 days per month and two bonus days which will be credited on June 30. Maximum accumulation shall be 45 days. B. Classified Personnel 1. From 0 through 5 years of service: 1 day per month. Maximum accumulation shall be 29 days. 2. From 6 through 10 years of service: 1 and 1/4 days per month and one bonus day which will be credited on June 30. Maximum accumulation shall be -3-5 36 days. 3. More than 10 years of service: 1 and 1/2 days per month and two bonus days which will be credited on June 30. Maximum accumulation shall be 45 days. Payment for accumulated vacation leave must be approved by the Superintendent. Unless prior approval is granted, any employee who plans to retire or resign should use earned vacation prior to termination of employment. If any employee is changed from a 12-month contract to a less- than-twelve-month contract, he/she may elect to convert the accumulated vacation days to business days. Approved: December 1988 Amended: February 1990 MEETING DATE: REPORT ON: - - CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA REPORTS February 14, 1990 . 15.G.2. Roads Accept~d into the State Secondary System ATTACHMENTS: YES 0 NO 0 SIGNATURE: ~ COUNTY ADMINISTRATOR -- COMMONWEALTH of 'lIRGINIA RAY D. PETHTel COMMISSIONER DEPARTMENT OF TRANSPORTATION 1401 EAST BROAD STREET RICHMOND,23219 February 2, 1990 OSCAR K. MABRY DEPUrf COMMISSIONER Secondary System Additions Chesterfield County Board of Supervisors County of Chesterfield P. O. Box 40 Chesterfield, VA 23832 MEMBERS OF THE BOARD: As requested in your resolution dated October 12, 1988, the following additions to the Secondary System of Chesterfield County are hereby approved, effective February 2, 1990. ADDITIONS LEBGTH CEDAR CROSSING Route 3750 (Walton Bluff Parkway) - From 0.10 mile Northwest Route 3765 to 0.02 mile North Route 3768. o . 11 Mi. Route 3768 (Lady Ashley Road) - From Route 3750 to 0.09 mile Northwest Route 3769. 0.15 Mi. Route 3769 (Lady Ashley Court) - From Route 3768 to North cul-de-sac. 0.08 Mi. Sincerely, ~~?r Deputy Commissioner rr~ANSPORTATION FOR THE 21 ST CENTURY 00.174 ..... COMMONWEALTH of VIHGINIA RAY D. PETHTel COMMISSIONER DEPARTMENT OF TRANSPORTATION 1401 EAST BROAD STREET RICHMOND. 23219 January 16, 1990 OSCAR K. MABRY DEPUTY COMMISSIONER Secondary System Additions Chesterfield County Board of Supervisors County of Chesterfield P. O. Box 40 Chesterfield, VA 23832 MEMBERS OF THE BOARD: As requested in your resolutions dated October 25, 1989, the following additions to the Secondary System of Chesterfield County are hereby approved, effective January 16, 1990. ADD I '1' IOIS OLD CREEK WEST - SECTION 9 LElG'l'H Route 837 (West Road) - From Route 2222 to 0.01 mile Southwest Route 4044. 0.18 Mi. Route 4042 (West Terrace) - From 0.05 mile Northwest Route 837 to 0.10 mile Southeast Route 837. o . 15 Mi. Route 4043 (West Court) - From Route 837 to Southeast cul-de-sac. o .05 Mi. Route 4044 (West Circle) - From Route 837 to Northwest cul-de-sac. 0.03 Mi. CASTLE GLEN Route 4220 (Castle Glen Terrace) - From Route 672 to Southwest cul-de-sac. o . 21 Mi. Route 4221 (Castle Glen Circle) - From Route 4220 to Northwest cul-de-sac. 0.05 Mi. Route 4222 (Castle Glen Drive) - From Route 4220 to 0.08 mile Northwest Route 4220. 0.08 Hi. 0017!; niANSPORTATION FOR THE 21 ST CENTURY ........ Board of Supervisors January 16, 1990 Page Two Route 4223 (Castle Glen Court) - From Route 4220 to Northwest cul-de-sac. Sincerely, ~J¿~' Oscar K. Mabry Deputy Commissioner 0.08 Mi. 00176 COMMONWEALTH of VIRGINIA RAY D. PETHTEL COMMISSIONER DEPARTMENT OF TRANSPORTATION 1401 EAST BROAD STREET RICHMOND,23219 January 22, 1990 OSCAR K. MABRY DEPUTY COMMISSIONER Secondary System Addition Chesterfield County Board of Supervisors County of Chesterfield P. O. Box 40 Chesterfield, VA 23832 MEMBERS OF THE BOARD: As requested in your resolution dated November 8, 1989, the following addition to the Secondary System of Chesterfield County is hereby approved, effective January 22, 1990 ADDITION Route 2152 (Handel Court) - From 0.07 mile West Route 651 to 0.22 mile West Route 651. LEKGTH o .15 Mi. Sincerely, ~~~-,. Oscar K. Mabry Deputy Commissioner 00177 TRANSPORTATION FOR THE 21 ST CENTURY - C()M1\10NWEALTH of VIRGINIA. RAY D, PETHTEl COMMISSIONER DEPARTMENT OF TRANSPORTATION 1401 EAST BROAD STREET RICHMOND,23219 February 5, 1990 OSCAR K. MABRY DEPUTY COMMISSIONER Secondary System Addition Chesterfield County Board of Supervisors County of Chesterfield P. O. Box 40 Chesterfield, VA 23832 MEMBERS OF THE BOARD: As requested in your resolution dated May 11, 1988, the following addition to the Secondary System of Chesterfield County is hereby approved, effective February 5, 1990. ADDITION LENGTH WILLIAM GWYN ESTATES - SECTION F Route 3036 (Speeks Drive) - From 0.05 mile North Route 2606 to Northwest cul-de-sac. o . 22 Mi. Sincerely, ~:KYJ~' Oscar K. Mabry Deputy Commissioner () Of 78 TRANSPORTATION FOR THE 21 5T CENTURY MEETING DATE: REPORT ON: " CHESTERFI ELD COUNTY BOARD OF SUPERVISORS AGENDA REPORTS February 14, 1990 PUBLIC HEARING SCHEDULE MARCH 14, 1990 Disclosures MARCH 29, 1990 Midlothian School Board Candidates APRIL 3, 1990 Budget REMINDER February 15, 1990 - VML Legislative Day ATTACHMENTS: YES 0 NO~ SIGNATURE: ~ COUNTY ADMINISTRATOR ,'11