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02-09-1994 Packet -, - Disclosure Statement for Edward Barber January 26, 1994 Mr. Chairman, each year I publicly disclose that I am employed as a teacher for the Chesterfield County school system. Since a large portion of the County's budget is devoted to education, I again will be faced with many school-related issues as a Board member. Because of my experience as an educator, I believe I can give an insight to this Board that will enhance debate on matters affecting our school system. In addition, this year the Board will be making an appointment to the School Board from the Midlothian District which, of course, is of particular concern to my constituents. The Virginia Conflict of Interests Act provides in § 2.1-639.14 that I am legally permitted to participate and vote on issues which affect school employees such as myself and, for anyone who has not already heard, I am publicly disclosing my employment as a teacher and state that I am able to participate fairly, objectively and in the public interest on school-related matters that will come before the Board this year. I believe it is important for public officials to participate vigorously whenever 0800:3001.1 ..... - possible in issues of such importance as public education. Accordingly, it is my intention to continue to participate fairly and objectively In school matters as a member of this Board of Supervisors. 0800:3001.1 - /0, - CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page --L of..L Meeting Date: Febfll:iõ1f)' 9, 1994 Item Number: 10. Subject: EXECUTIVE SESSION County Administrator's Comments: County Administrator: ~ BoardAction Requested: Summary of Information: Executive session, pursuant to § 2.1-344(A)(3), Code of Virginia, 1950, as amended, for consultation with legal counsel regarding acquisition of real estate for a public purpose in the Bermuda Magisterial District. p'-'''''\. , , Preparer: ~~L---. ~~ Steven L. Micas Title: County Attorney 0505:5965.1 1# 1.a7 I Attachments: . Yes D No - - --....- DATE: MOTION: SECOND: RE: CERTIFICATION OF EXECUTIVE SESSION HELD IN CONFORMANCE WITH LAW WHEREAS, the Board of Supervisors has this day adjourned into Executive Session in accQrdance with a formal vote of the Board, and in adcordance with the provisions of the Virginia Freedom of Information Act; and \-JHEREAS,. the Virginia Freedom of Information Act effective July 1, 1989, provides for certification that such Executive Session was conducted in conformity with law. NOW, THEREFORE, BE IT RESOLVED that the Board of County Supervisors does hereby certify that to the best of each member's knowledge, i) only public business matters lawfully exempted from open meeting requirements under the Freedom of Information Act were discussed in the Executive Session to which this certification' applies, and ii) only such public business matters as were identified in the Motion by which the Executive Session was convened were heard, discus sed or considered by the Board. No member dissents from this certifi- cation. Vote: (by roll call) The Board being polled, the vote was as follows: AYES: NAYS: ABSENT DURING VOTE: ABSENT DURING MEETING: **CERTIFIED** CLERK TO THE BOARD 1as -- s /I. ~ ;5. ~ CHESTERFIELD COUNT) BOARD OF SUPERVISORS AGENDA Page -1.. of-L, Meeting Date: February 9, 1994 Item Number: 5.A.&B. Subject: SPECIAL RECOGNITIONS Keep Chesterfield Clean corporation County Administrator's Comments: County Administrator: (~ BoardAction Re~uested: Summary of Information : Mr. McHale and Mr. Barber have requested the Board recognize Mr. James P. DeBiase, representing Bermuda District, and Mr. Luther Stringham, representing Midlothian District, with Certificates of Appreciation for their service to the Keep Chesterfield Clean Corporation. Preparer: 0 Wc.t.ð.L ÌIYJ. '-Pd:I:AJ Theresa H. Pitts Attachments: DYes . No Title: Clerk to Board of Supervisors 1# 067 -. ., p' I CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page -2- of-2:. Meeting D~te: February 9, 1994 Item Number: 6.A. Subject: Work Session on Parks and Recreation Master Plan. County Administrator's Comments: ~(OAJ~jill ¡!:lo':.:¡C ~.- County Administrator: C· ¡3. r¿ . BoardAction Requested: No Action required. Summary of Information: Mike Golden, Director of Parks and Recreation will present an overview of the Plan. See attached copy of the draft Parks and Recreation Master Plan. Director Parks and Recreation Preparer: M i í' n ;::¡ p 1 ,q r::n 1 rl P. n Title: Attachments: . Yes D No 1# 0021 - - II Ii 1\ 1994 PARKS & RECREATION MASTER PLAN DRAFT Chesterfield Parks & Recreation January 1994 I I I I I I I I I I 003 - - TABLE OF CONTENTS CHAPTER PAGE Executive Summary ........................... 1 Introduction ......... . . . . . . . . . . . . . . . . . . . . . .. 1 Existing Resources . . . . . . . . . . . . . . . . . . . . . . . . . . .. 3 Service Population . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18 Park Acreage and Facility Standards ................. 29 Plan Recommendations ......................... 33 -Implementation Guidelines . . . . . . . . . . . . . . . . . . . . . . . 33 -Location Principles ........................... 33 - Land Acquisition . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34 -Facility Development . . . . . . . . . . . . . . . . . . . . . . . . . . 39 -Key Concerns .............................. 42 LIST OF FIGURES 1989 Top 10 Recreation Activities .................. 23 1992 Recreation Program Participation . . . . . . . . . . . . . . . . 24 Parks & Recreation Survey . . . . . . . . . . . . . . . . . . . . . . . 25-28 LIST OF TABLES County Historic Landmarks ...................... 11 Current Parks/Facilities . . . . . . . . . . . . . . . . . . . . . . . . . 14 Projected Population . . . . . . . . . . . . . . . . . . . . . . . . . . . 21 1992 Park Visitors . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22 Park Facility Standards ......................... 31 Projected Facility Needs . . . . . . . . . . . . . . . . . . . . . . . . . 32 LIST OF MAPS Historic Resources ... . . . . . . . . . . . . . . . . . . . . . . . . . 12 Cultural Resources . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13 Existing Parks . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15 School Facilities ............................. 16 Service Radius .............................. 17 Plan Map. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 43 004 ~. - EXECUTIVE SUMMARY 005 ,- - As an update to previous park master plans, the 1994 Parks and Recreation Master Plan assesses recreation needs in Chesterfield County through the year 2010 and maps out a plan of action for land acquisition and facility development to serve those needs. The plan is a guideline to be used to detennine what facilities are needed, where they should be generally located, and when they should be provided. It should be implemented in conjunction with related school system improvements, utility development, road improvements, and private development. · Introduction The 1994 Parks and Recreation Master Plan expands on the issues and recommendations of previous plans to direct park acquisition and development through 2010 in a manner consistent with projected growth patterns for Chesterfield County. This plan will be incorporated by reference into the county Comprehensive Plan. · Existing Resources Natural, historic, and cultural features are an integral part of the quality of life enjoyed by Chesterfield residents. Future parks and recreation facility acquisition and development should take advantage of all existing natural, cultural, and historic resources in order to provide the maximum range of recreational opportunities. The current park system contains 1,657 acres of park land distributed in neighborhood, community, regional, and special purpose parks throughout the County. · Service Population The aggregate population is expected to grow to 320,000 by 2010; however, the demographics of specific user groups need to be considered when planning for future park facilities. In addition, current recreation participation patterns need to be assessed in order to tailor facility recommendations around the recreation preferences and expectations of County residents. The public survey conducted as part of the planning process reflects the high degree of recreational facility usage in Chesterfield. Survey results also indicate support for the construction of new facilities not currently provided, including community centers, swimming pools, and greenways. · Park Acreage and Facility Standards Standards have been developed which more accurately reflect the actual demographics and participation rates of Chesterfield residents. These facility and acreage standards are then measured against current supplies to project future park facility needs. i 006 - - . Plan Recommendations A. Land Acquisition 1. Recommend a parkland acquisition program. 2. Develop a Greenway Plan for Chesterfield County. 3. Secure public access to the County's water resources. 4. Cooperate with the County school system in all phases of new facility development; in improvements to recreation facilities, particularly indoor gymnasiums and classroom space; and in the design and construction of baseball/softball field upgrades. 5. Work with other County Departments to secure land through donations and proffers. In addition, State and Federal agencies should be encouraged to improve access to present and future sites in Chesterfield County. 6. Establish criteria for the identification, acquisition, and protection of historic sites. B. Facility Development 1. Equestrian Complex A small capital outlay and low annual operating costs make this an economical and therefore a high-priority development project. 2. Athletic Facilities Development of the Clover Hill Athletic Complex (for which acquisition funds are available) should be a major consideration. This site will provide two (2) lighted youth baseball/softball fields and four (4) youth soccer fields and one (1) lighted football field. Of the 140 available youth baseball/softball fields, 81 are currently maintained at Class III levels. It is recommended that 12 Class III fields be upgraded to Class II fields and six (6) Class II fields be upgraded to Class I fields. In addition, four (4) new youth softball and four (4) new youth soccer fields should be constructed. 3. Community Buildings Cooperative upgrades at existing school gymnasiums and joint development of future school gymnasiums may also be used to satisfy a portion of future demand levels and thereby reduce the net square footage required. YMCA or YMCA/County joint ventures should also be considered. ii 007 - - 4. Swimming Pools Cooperative ventures with private enterprise should be pursued before the County undertakes any capital investment of its own. 5. Golf Courses Cooperative ventures with private enterprise should be pursued before the County undertakes any capital investment of its own. 6. Bikeways More protected or separated biking facilities located within parks or along rights-of-ways (utility easements, abandoned rail lines, etc.) would assist in meeting the demand for recreational bicycle use. C. Key Concerns 1. Maintaining 10 acres of park land per thousand residents. 2. Identifying and reserving land for future parks. 3. Providing sufficient facilities to meet County needs. 4. Establishing funds to provide for future facility needs. 5. Scheduling development of new facilities and programs to coincide with population growth. 6. Identifying the role of private recreation facilities as they relate to satisfying County recreational needs. iii 008 - - INTRODUCTION 'U09 - Background In April 1974, the Parks and Recreation Open Space Plan was adopted to serve as "the basic park planning document for Chesterfield County." The County Board of Supervisors began implementation of the plan and County citizens approved Parks Improvements Bond Referendums in 1978, 1985 and 1988. As a result of these initiatives, the Chesterfield Parks System has grown from 269 acres in 1979 to 1,657 acres in 1992. The 1994 Parks and Recreation Master Plan maps out a plan of action for land acquisition and development of parks and recreation facilities through 2010. The plan is intended to serve as a guideline to be used to determine what facilities are needed, where they should be generally located, and when they should be provided. Consequently, it should be implemented in conjunction with related school system improvements, utility development, road improvements, and private development. Plan Format The purpose of the 1994 Parks and Recreation Master Plan is to provide the framework for guiding major improvement programs in the Parks and Recreation system. The plan considers population trends and projects the recreational standards which were established in the 1983 Plan For Public Facilities. In some instances it modifies 1983 standards in light of changes in recreational habits of the population, and it recommends several new services on the basis of input from County residents. Various maps and tables included in the plan are useful tools for quick identification and explanation of proposed projects. The 1994 Parks and Recreation Master Plan begins by reviewing the natural and cultural resources of Chesterfield County. Natural resources provide the setting for outdoor recreation activities and therefore are a major consideration in the location of future parks; ecological concerns and constraints affect the site development of new facilities. The County's wide range of cultural and historic resources, which include village districts such as Bon Air and Midlothian, historic sites like Eppington and Magnolia Grange, and public facilities such as libraries or museums, also provide key opportunities for recreational activities or special events. Current levels of parks and recreation facility service are catalogued and population demographics and recreation habits of County residents are analyzed in order to assess current recreational needs and to project how these needs will change as the population grows through 2010. Facility and acreage standards are based on current usage and projected demand. These standards are then measured against the inventory of existing facilities. Trends in popular recreational activities and expressed needs from county citizens are used· to project new service demands as current shortfalls and projected needs are calculated. 1 O~O - - Ultimately, projected needs for various parks and recreation facilities are used to fonnulate land acquisition and facility development recommendations through the year 2010. History of Parks Master Plans The 1974 Parks and Recreation Open Spaces Plan set goals and objectives for the County Parks System. Proposed facilities were defined in tenns of sub-neighborhood, neighborhood, community, and regional parks. Standards for facility demand based on population figures were reviewed. The concept of open space was discussed with recommendations for both recreation and conservation uses in these areas. Implementation of many of the recommendations occurred as the 1978 Parks Bond program was implemented. The June 1977 General Plan 2000 was a part of the County's Comprehensive Plan. Recreational facility needs were expressed based upon the framework established in the 1974 Parks and Recreation Open Space Plan. Environmental and recreational needs for park land acquisition on the Appomattox and James Rivers were emphasized. The 1983 Plan for Public Facilities, an element of the Comprehensive Plan, is a more extensive definition of the parks system, categorizing parks as either neighborhood parks, community activity centers, community parks and open space/greenways. Acreage and facility standards were established based on the 1982 existing level of service. The recommendation was to maintain the stated standards considering future population increases and recreational demands. The 1983 Plan For Public Facilities established the guiding principles for development of the Parks System since 1983, and it provides the basic framework used in the 1994 Parks and Recreation Master Plan. The Bike Plan was adopted on February 22, 1989 as part of the Plan For Chesterfield. It recommends providing opportunities for both recreational and commuter bicycling. A system of highway related trails mapped out to guide bike path construction as highway improvements occur. The study points out that the next phase of the bike plan will need to study potential use of utility right-of-ways and stream valleys for bicycle paths. A proposed 1994 greenway plan is based on recommendations for increased special purpose and conservation park acreage detailed in the proposed 1994 Parks and Recreation Master Plan. Greenways provide an opportunity for both natural conservation and passive recreation; they are also ideal sites for the development of better water access throughout Chesterfield. Both the 1994 Parks and Recreation Master Plan and a proposed greenway plan will be incorporated by reference into the County Comprehensive Plan. 2 01:1 - - EXISTING RESOURCES - 012 - This section of the plan briefly discusses components of the natural and cultural resource base that must be considered in recreational facility development. Geographical Setting Chesterfield County is located in the east-central part of the Commonwealth of Virginia where it straddles two of the physiographic provinces of the state - the Coastal Plain and the Piedmont. Chesterfield is surrounded by seven political units - the City of Richmond and Henrico County to the north, Charles City County and Henrico County to the east, Amelia, Dinwiddie and Prince George Counties to the south, and Amelia and Powhatan Counties to the west. The James River runs along the northern and eastern boundary while the Appomattox River serves as the southern boundary. Chesterfield County encompasses 446 square miles. Climate Chesterfield County is located in the Tidewater Region between the Appalachian Mountains and the Chesapeake Bay and therefore enjoys a modified continental climate conducive for a variety of year-round recreational activities. Thanks to the mountain chains to the west, Chesterfield enjoys warm summers and generally mild winters. Frequent warm, moist air currents approach the County from the south and southwest while cooler, dry air masses sweep across Chesterfield from the south and the east. Day- to-day weather can change rapidly, and there is a great deal of seasonal weather variability . Mean annual temperatures are in the 55-60 degree range. About 48 days a year have maximum temperatures of 90 degrees or higher; minimum temperatures of 32 degrees or lower occur on about 80 to 100 days annually. Temperature extremes over 100 degrees or below 0 degrees do occur on occasion; however, prolonged periods of very warm or very cold weather are unusual. The months of July and August generally experience the greatest amounts of rainfall, and average annual precipitation amounts to 44.2 inches. Snowfall accounts for an average of 14 inches of precipitation per year. Thundershowers are common during the summer months and occur on an average of 37 days annually. Extremely heavy rains are also experienced in conjunction with hurricanes when their paths cross over or near Chesterfield County. Occasional tornadoes, accompanied by heavy rainfalls, local flooding, high winds, and property damage have also been recorded. Southerly winds prevail throughout the summer and for most of the year. During the months of February and October, north/northwesterly winds are more common. Average wind speeds of 7.7 miles per hour are considered moderate. 3 013 - Geology Chesterfield County is dominated by geologic foOllations of the transition zone between the Coastal Plain and the Piedmont. This zone is characterized in the Piedmont Region by weathered underlying residual materials consisting of complex granite and gneiss formations that rim an ancient Triassic Lake basin. Coal seams were formed at the contact zones between the gneiss and granite zones and shale and sandstone layers. Transported materials such as gravels, sands and other alluvial materials are found primarily in floodplain areas and terraces along the entire length of the James and Appomattox Rivers in the Coastal Plain area of Chesterfield. These Coastal Plain sedimentary layers range in thickness from several feet to over a hundred feet in areas lying east of US Highway 1-301. Topography Chesterfield's topography varies from flat areas and slightly rolling land in the eastern Coastal Plan region to gently rolling hills in the Piedmont section to the west. Elevations in Chesterfield County range from slightly above sea-level to 400 feet above sea-level near Midlothian. The Piedmont section of the County exhibits a dissected topography created by the action of erosive rivers and streams as they flow through the Fall Zone to the Coastal Plain. In the Coastal Plain region, especially along the Appomattox River, water flows much slower, becomes less erosive, and foOlls sizable wetland habitats. Steep slopes can be found in all sections of the County, but they are most pronounced in the Fall Zone of the Piedmont where severe dissection has occurred. Slopes become an important consideration with regard to the Chesapeake Bay Preservation Act of 1990. The County is a part of the watershed as defined by the Act and is therefore subject to all pursuant regulations and restrictions. Soils Chesterfield County soils are derived from weathering and decomposition of the two classes of parent material described in the geology section. A close correlation exists between the soil foOllation process and the degree of slope. Because steep slopes erode at a faster rate, they rarely develop a deep soil horizon and therefore contain poorer quality soils. In low lying areas or in upland depressions with minimal slope gradients, soils are higher in organic content but typically have clay subsoils and are slow to drain with a correspondingly high shrink -swell potential. 4 0'14 ,- - Drainage The land surface of Chesterfield slopes gently toward the southeast at an average of 20 feet per mile. Strong dissection near major streams in the Fall Zone of the Piedmont region has resulted in narrow ridges and steep slopes while nearly level river terraces, floodplains, swamps, and tidal marshes are found along the Appomattox River and the James River south of Richmond in the Coastal Plain region. Water Resources In the Coastal Plain section of the County groundwater is available from the gravel and sand strata of sedimentary deposits. In the Piedmont region, wells for rural domestic use are generally deeper and less productive; the north and central part of the County rely almost completely on County water and sewer service. This supply is provided by two sizable reservoirs: Lake Chesdin, along the Appomattox River (3,200 acres), and Swift Creek Reservoir, near US Route 360 (1,700 acres). Falling Creek Reservoir, which is no longer used as a drinking water source, is a smaller impoundment near Chippenham Parkway and Route 10. Neither the Swift Creek or Falling Creek facility is accessible to the general public for recreational use. Woodlands Until the late 1960's, 78% of Chesterfield was covered by secondary-growth hardwood and pine forests. Rapid population growth and corresponding development during the past two decades has considerably depleted these forests. Nevertheless, more than half of Chesterfield remains forested today, with the heaviest concentrations found in the southern and western portions of the County. Upland wetlands along stream corridors in all remaining wooded areas are an important environmental resource and are protected under the Chesapeake Bay Preservation Act. Wildlife Chesterfield is home to three distinct types of wildlife habitat. Open land habitat, which includes crop and pasture land as well as meadows and open fields, supports a wide variety of birds and mammals such as rabbit, deer, quail, and red fox. Woodland wildlife habitat supports birds and mammals that obtain cover and food from coniferous and hardwood forests. Examples of local woodland species found in Chesterfield include white-tailed deer, wild turkey, grey squirrel, and ruffed grouse. Wetland wildlife habitat sustains the largest number of species in the County and includes mammal and birds such as geese, ducks, herons, beavers, muskrats, and mink,. 5 015 - Historic and Cultural Resources Chesterfield's rich cultural history is a resource that provides both a tangible link to the past as well as an intangible sense of identity for all residents. Future facility acquisition and development should consider the benefits provided by incorporating historic sites and structures into the parks and recreation system where they can be preserved and interpreted for generations to come. The Department of Parks and Recreation has already acquired Henricus, the site of the second permanent English settlement in Virginia, and Eppington Plantation, the home of John Wayles Eppes and Thomas Jefferson' daughter Maria. The Department also maintains Fort Stevens, which was a part of the Confederate defensive line during the siege of Richmond. Other County Historic Landmark sites are identified in Table 1. Cultural resources include historic towns and crossroads such as Matoaca, Ettrick, Chester, Winterpock, Bon Air, and Midlothian as well as libraries, schools, and other public facilities. In addition, many special events provided by the Department highlight cultural resources such as dance, music, or visual arts. The landscape itself is also an important cultural and visual resource which should also be considered when future development projects are undertaken. In general, it is the responsibility of the Parks and Recreation Department to provide future recreation facilities and services that enhance the existing cultural and historic resources of Chesterfield County. Existing Park System The Chesterfield County parks system includes 25 parks and athletic complexes covering 1,657 acres. In addition, the Department maintains facilities on approximately 316 acres at various elementary school sites throughout the county. Neighborhood Parks The neighborhood system is based on elementary school service areas. Volunteer Athletic Associations typically adopt elementary school service boundaries and concentrate their programs at facilities on elementary school grounds. In addition, the Parks and Recreation Department has upgraded elementary school facilities such as playgrounds and basketball courts for use by surrounding residents. Community Parks and Athletic Complexes These facilities serve a larger service radius than neighborhood parks. There are currently 383 acres of community park land, over 50 percent of which is located at athletic complexes. These complexes usually adjoin high and middle school sites which share the use of the facilities during school hours. At other community parks not associated with a school site (such as Harrowgate and Matoaca) acreage is again largely devoted to athletic facilities. 6 016 - Regional Parks The County currently has 4 regional parks that contain a mixture of active and passive facilities. Over 50 percent of the 774 acres of regional park land is devoted to passive uses (picnicking, hiking, etc) and natural areas. The remainder is reserved for active recreational facilities. Special Purpose Parks These facilities currently include several historic sites intended for preservation and historical interpretation. Other special purpose facilities include water access parks at Dutch Gap Boat Landing and the Appomattox River Canoe Launch. Other Community Facilities Recreation Facilities at School Sites The majority of the 400+ athletic fields and courts programmed and maintained by the Parks and Recreation Department are located on Chesterfield school grounds. Most indoor recreation programs are currently scheduled in school classrooms and gymnasiums. The core of the neighborhood park system is elementary schools and many of the athletically-oriented community parks are located on middle and high school grounds. Shared use of gymnasiums, parking, restrooms, utilities and athletic facilities results in substantial cost savings for the County. Successful operation and maintenance of these facilities depends on close cooperative action between the school administration and the Parks and Recreation Department. Federal and State Park Facilities Chesterfield County has a variety of State and Federal park facilities within its borders. The 7,500 acre State Park and Forest at Pocahontas offer significant opportunities for passive recreational activities. The 1989 Comprehensive Master Plan for Pocahontas State Park discusses the relationship between the State and County Park systems in providing needed recreational opportunities for County residents. Close coordination between State and County agencies affords the potential to strengthen program implementation. Pocahontas also provides the only swimming facility open to the general public in Chesterfield County. Other major federal historic and recreational facilities in Chesterfield include Drewry's Bluff and Parker's Battery, which are portions of the Richmond National Battlefield Park system. The Presquile National Wildlife refuge is a 1,329 acre island in the James River. It is primarily a wildlife preserve, but occasional trips through its nature trail system are offered to the public. 7 017 - Private Recreation Facilities Privately owned recreation associations account for as much as 20 percent of total recreational land in the County (excluding land designated as open space). These facilities include pools, tennis courts, golf courses, racquetball courts, and exercise centers. Membership fees restrict the use of many of these facilities. At the present time Chesterfield County has no municipal golf courses, community centers, or swimming pools. The YMCA operates three sites in Chesterfield. Two of the sites, Chester and Route 360, offer indoor recreation centers and some outdoor fields and courts. The Camp Thunderbird site has an outdoor swimming pool and camp facilities. Swimming was rated as the most popular outdoor activity in the 1989 Virginia Outdoors Plan. There are an estimated 43 swimming pools in Chesterfield County. Thirty-five of these pools are limited to apartment complexes, neighborhood associations and community organizations. Six pools are located at local YMCA's or fitness centers which also require monthly membership fees. Community buildings in Chesterfield County are largely restricted to private organizations such as the Enon Optimist Club, Ruritan Club, and VFW Halls. There is a need to develop a thorough inventory of private recreation facilities located in the County. Given the importance of these facilities, an inventory would help the County avoid duplication and ensure a maximum return from public funds. It would also clarify the relationship between resident demands for recreational opportunity and the extent to which public/private provision of recreation facilities are meeting existing/future needs. 8 018 - Park Classification System Neighborhood Park Pur:pose: Provide active recreational facilities and playing fields for a residential neighborhood. Orientation: Serve the same area as an elementary school. Should be located in conjunction with elementary schools. Typical Facilities: Two or more baseball fields, a football/soccer field, playground equipment, basketball courts, facilities for the safety and comfort of users including restrooms, spectator seating, a drinking fountain, etc. Indoor uses include the school gymnasium, office space, and classrooms. Acreage Range: 5 - 20 acres Service Radius: I. 0 to I. 5 miles Standard: 1.5 acres per 1,000 population Community Park Purpose: Provide active recreational facilities and playing fields for several surrounding neighborhoods. Orientation: Provide a focus for a wide range of community sports activities including indoor facilities at the middle school level. Typical Facilities: Baseball/softball fields, football fields, soccer fields, tennis courts, spectator facilities, lights for night use, parking (if not associated with school parking), concession and restroom facilities. Indoor uses would include the school gymnasium, office space, and classrooms. Acreage Range: 20 - 50 acres Service Radius: 2.0-4.0 miles Standard: 2 acres per 1,000 population 9 -' 01.9 - Regional Park PUIpose: Provide active and passive recreational space and facilities for larger areas of the County. Orientation: Serve a wide population area for sports programs, enough open space for non-directed activities such as picnicking, walking or jogging, and, where resources permit, gardens, nature trails, natu.re centers, etc. Typical Facilities: Outdoor - Baseball/softball fields, football and soccer fields, tennis and basketball courts, lights for night use, parking, spectator facilities, restroom/concession buildings, picnic shelters, jogging trails and specialized facilities where desirable. Indoor - Multi-purpose rooms, shower and locker room facilities, kitchen, game rooms, arts and crafts facilities, classroom, office, lobby, and specialized areas such as weight and exercise rooms, racquetball courts, swimming pool, restrooms and adequate storage. Acreage Range: 100 - 500 acres Service Radius: 3.0-5.0 miles Standard: Outdoor - 4.5 acres per 1,000 population Indoor - 2 square feet per person (population) 20,000-40,000 sq. ft. total Development Ratio: 60% active facilities/ 40% natural (passive activity) Special Purpose Park Pur:pose: To take advantage of unique recreational, cultural or environmental resources in the County. Orientation: Special purpose parks and conservation areas serve all County residents and to some extent, all residents of surrounding regions. Typical Facilities: Facilities are dictated by the type of resource obtained. Examples include greenways, historic houses, civil war sites, a cultural arts center, wetland habitats, boat ramp, etc. Acreage Range: N/A Service Radius: I hour's drive Standard: 2 acres per 1,000 population 10 020 - DESIGNATED CHESTERFIELD COUNTY LANDMARK SITES Adventure Hill - 11801 Winterpock Rd, Winterpock area *Bellgrade 11500 Promenade Pkwy, Bellgrade Shopping Center, Huguenot & Robious Rds Bellwood grounds of Defense General Supply Center, off of Jefferson Davis Hwy Cast1ewood - 10201 Iron Bridge Rd, Courthouse area Chester Collegiate Institute - 12133 Richmond St, Chester 1894 Chesterfield County Jail - Courthouse Complex Chalkley Residence - 4600 Centralia Rd, Old Centralia area Chester Hill - 2B10 Swineford Rd, Bensley area Chester Presbyterian Chapel - 3424 West Hundred Rd, Chester Circle Oaks - 4510 Centralia Rd, Old Centralia area Clarke Residence - 4515 Centralia Rd, Old Centralia area '1828 Clerk's Office - Courthouse Complex 1889 Clerk's Office - Courthouse Complex Clover Hill - 16401 Clover Hill Rd, Winterpock area 1817 Courthouse - Courthouse Complex Davis Hall - campus of Virginia State University, Ettrick Eppington - 14600 Eppes Falls Rd, Matoaca area Falling Creek Ironworks - 2221 Station Rd, Bensley area Grymes House - 4510 Centralia Rd, Old Centralia area Hallsborough Tavern - 16300 Midlothian Trnpk, near powhatan County Ivymont - 14111 Midlothian Trnpk, Midlothian area Magnolia Grange.- 10020 Iron Bridge Rd, Courthouse area *Mount Malady - 12501 Bermuda Triangle Rd, Enon area *Oakden - 3601 Curtis St, Chester *O.B. Gates Residenc~ - BOll Gates Bluff PI, off Beach Rd Old President's House campus of Virginia State University, Ettrick Physic Hill - 14033 Physic Hill Rd, Winterpock area Ragland House - 4626 Centralia Rd, Old Centralia area Salem Baptist Church - 5930 Centralia Rd, Old Centralia area Swift Creek Mill & Store - 17401 Jefferson Davis Hwy, near Colonial Heights Tomahawk - 2500 Old Hundred Rd, Brandermill area Trabue's Tavern - 11940 Old Buckingham Rd, Midlothian area Vawter Hall - campus of Virginia State University, Ettrick Ware Bottom Spring - 1601 West Hundred Rd, Enon area Yellow House - 3001 West Hundred Rd, Chester *Denotes recent additions not shown on Historic Resources map TABLE I 11 . 021 I ... .1 I ... >- ~ ! >< '" '" < < ... ..... 0 ~ ~ z 0 OZ ~ ;;) ~ > "" 0 ~ ... '" .. .. .... V') ... >- ... < J zQ .. '" "'0 w >- < ... ~z ... z .... ~ ... .. ;;) u;;) uu Z 0 ... ... 0 <0 ~ «r-- ;;) Z ... .. ~ 0<= ... u I.. -0::: u.....'" 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'¡ ð j I 1 -:'0- ~ ~ -2 ~ ~ ~ II ä ~ ~ ~!. ." ._ :: Ifu ~ ~'õii I~::¡ 2_ ~= ð:!!IEIEXJ:gtJ=~..U=: ;¡ "OOg =..f=:1- ;¡ ~ ~ '€ - .- '" ~ ~ iii s .. .. -= ð" ð;Oi!:""·~t::ø.2 ~~>_ !'¡"!t~g-X,¡ð::ÕQ~ >- ~ü~ðü~~I?':' '':'':'';'~~ ~ ~ ~ ~ ..;..;., -~-~':._~~~:: - - -- J ~ ~ "\. - "- Z \ ~ >- ~ ;:;~ \ ~8 ~ 12 '" o i~ ~~~ ¡¡¡¡¡¡.¡O ø.CU o -J L.U u.. ~ L.U l- V') L.U I U u.. o '>- I- Z ~ o u 022 OZ zQ «I- « Lf)UJ ~O::: O:::u <:(w a.. 0::: ~ ~ - - ï I- . . ~ ...J W ...J «u « ~~ ~ =>=> =>01-0 I- ....J~ «Z:::>w Z«U~ I - - I - I ... ... >- !: I ... .. .. .. û v < < ... '" ~ 0 ~ Q '" ~ z 0 ::;¡ 0 1 ::> 0 '" < 0 ~>- ~ ... VI '" ... '" ... '" "'''' i '" < ... >- "'< ~ VI ... ....0 < '" .... z ~z '" =' ... '" ::> u::;¡ ::;¡ .... ... ... <0 ! .... :; '" ~ 0 < .... v 1", V VI '" Z 0 00\ I ) \ z y I LoU \ l? $ \ LoU ...J - 8~ ~8 ô~~ ~@O ø,e,:,U ,~,- J e,:, ~ J Q 0 ...J LoU L&- 0::: -' LoU -' t- - N VI J: LoU I 0 U L&- a > , i~ t- Z ~ a u 023 13 .- CURRENT PARKS & FACILITIES in Chesterfield County, Va. PARKS Regional Parks 774 acres Community Parks\Athletic Complexes 383 acres Neighborhood Parks 316 acres Special Purpose\Conservation Parks 184 acres ... FACILITIES Picnic Shelters 23 Tennis Courts 77 Baseball\Softball Fields 145 Soccer Fields 83 Football Fields 26 Basketball Courts 28 -- Canoe Launch 1 Boat Ramps 3 Archery Range 1 .---- Walking\Jogging Trails 14 miles -- Volleyball Courts 29 Nature Center 1 Community Building 2 TABLE 2 14 024 OZ zQ <I- < l/)u..J ~~ ~u <u.J 0.. ~ .... ~ > ~ :.:: W; " .... "'.. ~ < ~ ....x ,< ~ ~ 0 :::; ~ ..; "" "" ~.;) ~ < "" Ô Z 0 < 0 < > :::; ""~ ""º ~ ::: '" õ<'" ~ ~ ;8 ;:c 0 ~ > ~~ j' zu ~~ ;:;:: .... , ~ ~z < ;)~ <w ~ ~ ~ ~ <5 ~ ~~ uz ~ ~ ~ 8 ~'" ~I u 0... ~8 ~ '" '" = u< / ¡ 1 . ~ **G· ( Y \ ~ I ....J -, LJ ZL/') I-~ V"J~ -« è5o.. 8~ ~8 '" -'- , ~~ t, ~8 ~ "'" ¡¡¡>- Ô~~ :<;@o æcu ~ I " 0 ....J LU u.. ~ LU I- .... V') LU J: U 0 u.. 0 >- I- Z :J 0 u 025 . . . ... 15 OZ ~~' I.' ~~ I ~u -«w c.... ~ - Þ- ~ .... >- ~ ; .. .. .. 0 < < Þ- ~ .... 0 !!! 0 C Q :¡: 0 ~ z u ::> .... VI 0 < 0 0 .... ~ >- ~ >- :¡: 0 '" ... "'''' "' u :¡: Þ- >- ....< i < VI U VI Þ- Þ-o Þ- .... VI Þ- ",' z !!!z z Q .... ::> U:;¡ ~ :¡: .... ... c U .. ~ 0 <0 ; ... i :t Þ- .. U ~.. .... VI ... 0 ( I ) \ .. z IQJ~ © Ÿ I u.J \ LJ ~ \ u.J ...J J U~ ....J - - O~t:: O....J:::! IIU UI-« V')«LL.. - ~ ~ Þ1 .... ''"''- . J o i J , ...., N o , if) 16 ¡¡¡>- Ô°!ž g!5::> ;:¡¡¡¡¡o ø..OU o ...J u.J u... ~ u.J I- V'I LU I U u... o >- I- Z :J o U O;¿6 02 zQ <I- < V')u.J ~~ ~U <w C-~ - , " ... :; L f I V') ::> - a <CV') ~~ UJOii:: U<c >0.. ~u.. ~o .. "" > ~ .. ... ... < < .. ....¡ 0 !:!! Z 0 ~ :J < 0 ~ CD .. > '" .. .. Z ~ ~ :J ~ ~ 0 '" .. u .. .. < ... .... )( ..... .. -' < ... ... ~ >0 ..u z~] :J..... ~...~ ~:E. 0.., u<o -' .. < .. Z :: o ~ G'r' ....., IIC_ Q z L.U 0 ,-, ~ \_1 .....J ( ~ ) 1 J \ ~ - u.¡>- Ô~~ ~@o ø,t:)U 8~ ,~.- 18 J t:) ~ J ~ ~ ;¡ <I( 0 N o , ~() 17 .. ... " o .. -' ~> .... w< "0 ~z U:J <0 1m õ ¿ - t ~-5 ~ - j t· 0.., c .. .S! ~ !~ , " ~ . .. .. .. .. E .. ~ ~ .. .c._ EI ....E ~ ~ E ~ . ~ o .....J L.U u.. ~ L.U l- V'! L.U J: U u.. o >- I- Z ::> o u 02t7 - - SERVICE POPULATION 028 - Population Characteristics Chesterfield's population is slightly younger (median age 29.95 in 1989) than the nation as a whole. However, Chesterfield's median age is expected to move upward each year as the population ages. Chesterfield's population is generally more affluent than the population of surrounding localities. In 1990, the estimated median household income for Chesterfield County was $46,052 - about $12,000 more than that of the average metropolitan area household. In 1990, 29 percent of Chesterfield residents had four or more years of college, compared to about 24 percent of the residents of the entire Richmond/Petersburg metropolitan area. Future parks and recreation acquisition and development must serve the needs of a rapidly growing and urbanizing population; however, it is also important to consider the needs of special population groups within the aggregate population. 8,994 residents were living below poverty level in 1990 when the county's median household income was $43,600. These residents along with those who were only slightly above poverty level, had extremely limited funds to spend on fee-based recreation activities. In order to take advantage of County Parks and Recreation programs, this population needs such services to be free and located within walking distance. Existing services meeting these two requirements include basketball and tennis courts, hiking trails, playgrounds, and picnic tables. As another example, residents with disabilities need to have reasonable accommodations made to give them access to parks and recreation services. It is estimated that 7.5 percent of all Americans have a severe disability; this translates into a sizeable special population in Chesterfield whose needs must be addressed in future facility development. Another important demographic group to consider is double-income families where both parents work. The 1990 census shows that there were 41,692 Chesterfield families with two or more workers; that figure represents 71 percent of all county families. Two- income families may have money to spend on recreation, but they have limited time to participate in such pastimes. Working parents need recreation programs for their children that are easily accessible, and they need adult recreation programs scheduled during times which will pennit them to participate. 18 O~9 - Projected Population Through continued in-migration and natural expansion, Chesterfield County's population is projected to continue to increase over the next 30 years at an average annual growth rate of 3 percent (See Table 3). This is a slightly slower rate of increase than the county has recently experienced. Almost all age groups are expected to show consistent increases in numbers over the next 30 years; however, the percentage of school-age children will start to decrease as the general population ages. The overall number of school-age children is expected to rise until 2015 and then level off. Although the number of school-age children will increase, this cohort will make up an increasingly smaller percentage of the total county population. In 1990, people ages 5-19 made up an estimated 24 % of the total population. By 2020 the school-age population is projected to decline to 19 % of the total population. Conversely, the number of senior citizens in the Chesterfield has gradually started to increase. In 1990, the population age 65 and older made up only 4.6% percent of the total population. By 2020, this cohort is expected to account for 13.6%. Population shifts in these two groups - school children and senior adults - will impact the future of parks and recreation programming. Program and facility planning for Chesterfield's future must respond to the needs created by these shifts. Development projections indicate that the county's population growth will continue to be distributed in a pattern that reflects recent growth trends. The Northern Area, including the Midlothian and Brandermill/W oodlake communities, is expected to maintain its high growth rate relative to other geographic areas of the county. The extensive supply of undeveloped acreage to the west along the Route 60 and Route 360 business corridors is planned primarily for future residential uses. It is also expected that growth rates in the Southern Area (near Ettrick and Matoaca and west along the River Road corridor) will be significant due to the abundant acreage available and the scenic and recreational value of the Appomattox River and the surrounding rural area. Growth rates in the Southern Area outside of the Rural Conservation District identified in the Southern and Western Area Plan should exceed those being experienced in the Central Area, where future growth will be primarily infill development on smaller tracts of land.P 19 030 - - Recreation Participation Patterns Leisure is an important element in the lives of state and local residents. According to The 1989 Virg:inia Outdoors Plan, Virginian's engage in 86 activity days of outdoor recreation. Demand analysis shows that recreation users want 60 percent of their outdoor recreation activity to be within thirty minutes of home. Chesterfield County residents have a particular affinity for active sports. Participation levels for organized youth sports are particularly high. Residents like to attend special events sponsored by the Parks and Recreation Department and picnic with the family at County park facilities. Passive recreation opportunities such as biking, hiking/walking, and nature observation are also extremely popular. Older citizens who have retired from the work force find that recreation outlets close to home helps them fill their hours, meet new friends, and develop new interests. Figure II shows 1991-92 citizen participation for specific recreation programs in Chesterfield. Table 4 shows visitation to County parks in 1992. The remaining graphs illustrate the results of a public survey conducted by the Department of Parks and Recreation as part of this master plan. 20 031 ~ +-' c: ::J o Ü "tJ - Q) ..... '- Q) +-' en Q) .c Ü '- o ..... .coo +-' c 3: .0 +"" o a. '- E (!) ~ (/) c: ctS O.I::. "- ~ +-' 0 ctS ~ 0) ::J Q) 0.1\1 o ID a.-g "'C E Q) c: +-' 0 0"0 Q) m "_ as Oe, '- a. ,...... ex> '#- C') '#- ,...... '#- co '#- 0 '#- LO '#- ex> '#- 0 C') ex> C\/ C\/ CO CO ex> 0 CO 0 ex> 0 ~ 0 CO 0 .. C')~ 0 LO 0 0) 0 0 ,-. 0'> q ... CO ~ ~ C') 0 ~ ,...... ,-. ,...... ~ ,-. C') 0) to CO ~ 0) 0) CO LO 0 ~ CO C\I ~ ~ ~ ~ C\I ,-. C\I 0 ,-. ,-. ,-. ,-. C') C\I . . ... 0 '#- LO '#- CO (fl. ~ '#- ,...... (fl. ,-. ?fl. C') (fl. 0 ~ CO 0 0 ,...... ,-. 0) ,...... CO 0 CO 0 ex> 0 LO 0 ,...... 0 <> CO 01 C\I 0 LO It) CO ,-. ... CO ,-. ... CO ex> ,...... 0 0) 0 ~ 0 0 . ~ . 0 0 ,...... C') C') ('I) ~ ('I) LO ex> ~ C') I, ... 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(/) c: (/) c: (/) c: (/) c (/) c (/) c (/) c: Z +"" 0 +"" 0 +"" 0 +"" 0 +"" 0 +"" 0 +"" 0 C c: C C 0 C :¡::; C :¡::; C :¡::; Q) :¡::; Q) :¡::; Q) :¡::; Q) :¡::; Q) Q) Q) ctS ItS ca ca "0 as "'C as "0 ca "'C "'C "'C "'C J= ::J ::J ::J ëñ ::J (/) ::J (/) ::s '00 ::s :5 (/) (/) (/) a. a. a. g Q) a. Q) a. Q) a. Q) 0 Q) 0 Q) 0 Q) a: 0 0) a: 0 0) a: 0 0) a: a.. C) a: a.. C) a: a.. a: a.. ::» 0) a.. C\I a.. C") a.. .qo - It) - CO - - c. - - - 0 ~ 0 ~ 0 0 - ,... 0 ItS 0 0 ca 0 0 ëã 0 0 0 ~ ca 0 .... .... .... .... ..- 0 .... ..- ... .... ..- ... .... +"" ... 0 ... 0 ... 0 + 0 Q) 0 Q) 0 Q) 0 Q) Q) Q) Q) c. ... I- 0 I- 0 I- 0 .c I- 0 .c I- 0 .c I- 0 .c I- .c .c .c LO E - C\I E - C") E - .qo E - It) E - CO E - ,... E - -I en 0 en 0 en 0 en ::s 0 en ::s 0 en ::s 0 en ::s 0 ~ ::s ::s ::s ?fl. ?fl. ?fl. ?fl. Q) z cf. Q) z cf. CI) z cf. Q) z Q) z Q) z Q) z C) C) C) C) C) C) C) ~ < < < < < < < 21 ('I) W -I aJ ~ 0 C\I 0 C\I ... .e en I:: 0 ~ Q ë5' ... Q" .... I:: ~ 1:: III a. Q C C) I:: 'c I:: "C III S ñ: III .ì:' E I:: :,¡:¡ ::3 en 0 Q 0 en "C I!! ëii ::3 C) 'E ¡;::: Q .... 1::. en .9 Q - .c III 0 :; a. Q 0 ~ a. ::3 < 0 en ... ... 032 - 1992 PARK VISITORS I PARK / ATHLETIC COMPLEX II NUMBER OF VISITORS I APPOMATIOX CANOE LAUNCH 41 ,848 BENSLEY PARK 47,609 BIRD ATHLETIC COMPLEX 117,349 COALFIELD COMPLEX 107,560 .-- DAVIS ATHLETIC COMPLEX 31,927 DUTCH GAP / HENRICUS PARK 181,502 ETIRICK PARK 127,053 FORT STEVENS HISTORICAL PARK 3,093 GOYNE PARK 132,902 GREENFIELD ATHLETIC COMPLEX 65,247 HARROWGATE PARK 116,172 HUGUENOT PARK 238,932 IRON BRIDGE PARK 432,259 MATOACA PARK 110,783 POINT OF ROCKS PARK 275,741 ROBIOUS ATHLETIC COMPLEX 188,134 ROCKWOOD PARK 576,462 -. WOOD LAKE COMPLEX 53,452 I TOTAL VISITORS II 2,848,0251 (5% INCREASE FROM 1991) TABLE 4 :2 . . 0.13 - 1989 TOP TEN RECREATION ACTIVITIES IN VIRG INIA POOL SWIMMING SWIMMING OUTDOORS PICNICKING BEACH USE/SUNNING BICYCLING JOGGING FISHING SOFTBALL/BASEBALL BASKETBALL CAMPING 1989 Virginia Outdoors Plan o 10 20 30 40 50 60 % of Participants 23 O¡¡4 - 0 0 ~ ... 0 0 I/') l[j có C"':) ... Z M 0 0 ~ 0 ~ C"':) ~ 0-; 0 ~ l[j U C\! ~ rn ~ >-- "0 ¡:: ~ ~ E-< 0 ct ~ ~ Z 0 rn ::> C\! ;:3 a.> 0-; 0 ~ 0 "1 ..c: ~ ~ u m ~ 0 bJ) ~ ~ m l[j .....:¡ ~ - .~ ~ w Ç;t.. 0 - ~ µ""m 0 ~m 0 0 ~ w ~ - E-< 0-; UJ W Z ::r: 0 0 u l[j 0> ~ 0> ~ CX) d !JJ <r. -' 0 ¡:: ~ Cd .e- ~ UJ UJ rn rn "0 () ... S S -+-> .... U ~ -' 0 ¡:: ..... ~ ~ ..... ct! ct ~ ..0 Cd ¡:: ... ... þo ctI Q.. ~ ~ CD CD :;4 UJ .... ifJ 0 0 ..... 0 ... ... ..... ~ p.. p.. ct ~ ..... Q) -+-> ..c: C) .0 ..... ~ S ;:3 -+-> ~ ;:3 ::I "0 ifJ zt":l < 0 m :>-< - ..". Cd . -,It:> 00 E-<~ 24 oas - . : :' .------,.-..-.. _._.~ ---.---.. -.- --- .._------- ..--- en L- Q) +-" c: Q) Ü ~ +'" c: c: c: a ::J .- en 0 T- E c: Q) I'- .- ....., E c. .- ra 0 ....., a .- 0> (,) - a .- 1- 0 0 Z CO 0> LJ u.. cr. ~ oó en Q) - a Z en a +'" ~ a. en 1- c: c: CO L- .- a (t 0 a.. ò CJ) .- u « c: .- "0 c: I a.- Q) o .- "t- O 1- Q) .- - ....., L- .c en a ::] Q) u. a.. .c en I ü a a a. L- a a u +-" :::J 0 ~ c 0 0 0 0 0 ex:> (0 ~ C\I --.---- 25 oat> - . . . ----_. -.----.--- _._--- en 0) en L.. :J 0 Ü c:: c: - 0 .- CJ) 0 0 c:: .- Q) +- (!) Co +- Ct1 0 .- Q) - 0 .- L- a a z Ct1 CD [] I.J.. I a: 10 ;: oð 1'- I en CD I >- Z CJ) cu ..... ~ to ~ en . . L- "i c c I .- c: Ct1 0) (tj 0 C- O) C) .- L.. « c: "'0 (!) .- I c........ CD 0·- . ..... . a L- CD .- - +- >< L.. .c CJ) 0) 0 :J CD c. u. a. ..c: E . Ü 0 ü c cu L.. ..... en 0) :J C' #. w 0 0 0 0 0 0 0 co CD ~ C\I or- ------ ..._- -------- 26 O:i7 - Facility Use Chesterfield Parks & Recreation 0/0 Archery Baseball Basketball Bicycling Boating/Canoeing Fishing Football Hand ball/Racq uet ball Jogging/Fitness Nature Study Lacrosse ·1 Picnicking Soccer Softball Tennis Volleyball Walking 60 o 10 20 30 40 50 60 70 .. Adult Participation 27 038 " , c o ~ m a> L- o "C a> Co: m Eod ~~ L- ~m ~a.. - .- "'0 0- CO a> . LJ........ L- a> ~ (/) a> .c. Ü , : :. - . .s:: 0 CI ::I LO 0 c: W - C'i 0 ..,. Z . 0 Q) 'V t/) c: It) 0 (') ..,. c. (') t/) Q) a: 0 en C') '#. ~ 0 ..... ~ ... C'i fD fD fD N C'i N o C\I o ,- o wwwøøwøwøø=wøøøøøøøøø ID~~=~~=~ÕQ)«Jø~UQ)~~~~~= ~ ã) ::J ~ E.~ ~ ã) - ~ ~ ..... ~ ã) :;: c: ã) ã) ::J ::I ~ C._ 0 t- CO U t- .- n. Cf) Q) c: « .- := ::J._ .- 0 0 t- n3 LL. Ü c: = LL. ::J ID LL. ·õ E LL. LL. Ü Ü c: _ Q) ::J W - c: 0 crO - ~ ~ a... - en - - ~ ..... m w - Q)'L: ~ Q) Q) - ø - c: ~ n3 Cã'- ~ ID ~ U 0 0 Q) a... CJ) LL. >. ~ .- -;;:; .- a...~ mo ~a..._«Ja...::JCJ) ~O~c:'~~ ID Q) ~ m ?:'.E ..... «J CJ) c: ::J êØ O.~ ä: 0 ~ c: ~ - .r::. w Q.) ._ .- 0 (!) . - " ..... a... c: 0 0 Q.) >. «J On3~ CLL.O ï=~Zoo Cf),^t-Q)~ a... m CJ) ::J LL. ~ Z ~ .- w- « co E ~...In. 0 m E ~ > o c: o ~ 28 0:19 - PARK ACREAGE AND FACILITY STANDARDS 040 - The following criteria were considered in the development of standards for providing adequate park land and facilities. PEOPLE ORIENT A TION - Standards should reflect the needs of the people in the area being served. FEASffiILITY - Standards should be attainable in the planning period with existing or projected funds. PRACTICALITY - Standards should be simple to apply, revise, or project in the planning process. RELEVANCE - Standards should relate to the people and times. Standards should have incremental time periods for revision. An adopted set of standards can be used as a guide for estimating 1) the amount of land and facilities required to serve general and specific populations, 2) the number of people a recreation facility or area can be designed to serve, and 3) the ability of an area or facility to accommodate the potential users in a service area. The 1983 Chesterfield Plan for Public Facilities included several standards for park land and facilities. This plan recommended eight acres of park land per thousand residents. At the time, the County provided 7.95 acres of public recreation space per thousand residents. The recommended standard of 8 acres per thousand was based upon existing conditions and was considered adequate. Population ratio standards for youth baseball/softball fields, football fields, soccer fields, and gymnasiums for indoor basketball were developed based upon the percentage of children under the age of nineteen who participate in these activities. Demand is based on the number of youth teams a standard facility can support over the course of a season. Standards for adult softball were derived using the same methodology. Standards for passive recreation facilities such as playgrounds and active recreation facilities not used for organized activities (such as outdoor basketball courts) are based on aggregate population ratios. All facility standards were established after reviewing County population projections, recreation participation patterns, the 1989 Virginia Outdoors Plan, and the 1994 Parks and Recreation public survey. Many of the standards remain as previously outlined in the Public Facilities Plan; others were modified to reflect changes observed in specific activities during the past several years. It should be noted that the 1989 Virgiiria Outdoors Plan was used as a guideline for general statewide recreational trends and preferences and as such is one of several sources used in the development of recreation . 29 041 - needs for Chesterfield County. Several additional standards for activities not currently provided are also included based upon the needs of a steadily growing and diverse population. Activities such as swimming, golf, and bicycling were added based on recommendations of the Virginia Outdoors Plan. In addition, the results of the 1994 Parks and Recreation Public Survey indicate resident demand and support for these facilities. Swimming was rated by Virginians as the most popular recreational activity in the 1989 Virginia Outdoors Plan. The results of the Chesterfield public survey also reflect strong local demand for public swimming facilities. The only public pool in Chesterfield is located in Pocahontas State Park; there are currently no public swimming facilities provided by the County. Golf is an activity which has increased in popularity both locally and nationally. Statistics prepared for the proposed Lake Chesdin Park Master Plan indicate that the number of golfers in the County will increase from an estimated 18,064 in 1990 to over 27,000 by the year 2000. Baby-boomers are now just reaching the age at which people tend to become high-frequency golfers, and the number of active retired people is also growing rapidly. Standards for indoor community centers are also included for the first time in the 1994 Parks and Recreation Master Plan. Activities ranging from basketball and gymnastics to instructional classes are currently held in school facilities. The school buildings economically support a large portion of these programs, but additional facilities will be needed for Senior Citizens and other weekday programs. Conflicts with school programs frequently reduce available time for Parks and Recreation programs in the gymnasiums and there is considerable demand for additional indoor space. The standard for park land was changed based upon review of the Virginia Outdoors Plan, which recommended 10 acres per thousand population. The increase from 8 to 10 acres is largely the result of the identified need for more special purpose and conservation park acreage. 30 042 - - PARK FACILITY STANDARDS I YOUTH SPORTS II UNIT II UNIT /TEAM I Baseball/Softball Lighted Fields 1 : 6 Unliahted Fields 1 : 3 I Total II 1 : 4.26 I I Football II Lighted Fields 1 : 4 Unliahted Fields 1 : 3.5 Total II 1 : 3.75 I I Soccer II Lighted Fields 1 : 6 Unliahted Fields 1 : 4 Total II 1 : 4.1 I I Basketball Gymnasiums 1 : 10.75 I ADULT SPORTS II UNIT II UNIT /TEAM I Softball Lighted Fields 1 : 40 I ACTIVITY II UNIT II UNITS/POPULATION I Outdoor Tennis Courts 1 : 2,700 Outdoor Basketball Courts 1 : 7,000 Outdoor Volleyball Courts 1 : 7,000 Lacrosse Fields 1 : 100,000 I ACTIVITY II UNIT II UNITS/POPULATION II SERVICE RADIUS I Playground Playgrounds 1 : 5,000 Picnic Shelters 1 : 9,000 Walking & Jogging Miles 1 : 13,500 Bicycling Miles 1 : 1,000 Boating Ramps 1 : 75,000 Archery Ranges 1 : 50,000 Golf Courses 1 : 70,000 Equestrian Complex 1 : 200,000 Swimming Pools Square Feet .225 : person Community Center Square Feet 2 : person 3-5 miles I PARK LAND II UNITS II UNITS/POPULATION II SERVICE RADIUS I Reg ¡onal Parks Acres 4.5 : 1,000 3-5 milès Community Parks Acres 2 : 1 000 2-4 miles Neighborhood Par~ Acres 1.5 : 1,000 1 -1.5 miles Soecial Puroose Acres 2 : 1 000 1 hour's drive I Total Park Acreagell Acres II 1 0 : 1 ,000 II I 31 TABLE 5 043 ~ tc ï' m 0) r I () () z ~ II) I 0 «5' 3 :c lõ ::I f/) ::T C II) II) c- 2. tC I~ :< 0 -<t õ' ~ :r ~ ::I õ' 0 ~ 0 ::T ::I Q. i[ i õ' ! » » » » 1; (') (') (') (') m m m m m f/) f/) f/) f/) f/) ~ .¡:. 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Z 0 0 Z I\) m m 0 ... 0 0 en "C ~ o ... t'Jj n -3 t'Jj o ~ > n - ~ - -3 -< Z t'Jj t'Jj o C/: ..... \0 \0 ~ I N Q ..... Q 044 - PLAN RECOMMENDATIONS · Implementation Guidelines · Location Principles · Land Acquisition · Facili ty Developmen t · Key Concerns 045 - Implementation Guidelines 1. Park facilities should be provided in a variety of locations and be diversified in function in order to serve the entire population of the County as equally as possible. 2. Park facilities should be responsive to the needs of all segments of the population. Citizens should be given the opportunity to participate in and respond to development proposals for each neighborhood, community, and regional park. 3. Cooperation among park and recreation agencies, school board, and civic organizations is essential in acquiring and providing necessary park facilities. 4. Cooperation between government and private developers and civic organizations is essential to acquiring and providing necessary park and recreation facilities. 5. Beauty and relaxation should be objectives in planning for parks. Maximum advantage should be taken of special scenic sites in the County including lakes, rivers, streams, wooded areas, and archaeological and historic attractions. Location Principles 1. Neighborhood parks should be located in a self-contained area designed primarily for residential use and having a population large enough to support an elementary school (usually 3,000 to 6,000 people). 2. Neighborhood parks should be located in the geographical center of a neighborhood, away from arterial streets, with road access constructed according to specifications established by the Chesterfield County Department of Transportation and within a 1.5 mile walking or biking distance of all local residents. 3. Park! school sites should be developed as a focal point for educational and recreational activities in the residential area. Adequate space should be provided for both functions. 4. The neighborhood park should adjoin the elementary school to maXlIDlZe the effective use of each. Combined use of land, buildings, equipment, and parking provides savings to the County in terms of acquisition, development and maintenance. 33 04G - 5. Existing elementary schools on small sites with poor prospects for I expansion should not be expected to satisfy the need for a neighborhood park. However, if an existing area is too large for effective service from a single location, elementary school playgrounds can provide supplementary facilities. 6. Community and regional park sites should be easily accessible from a major street and have plenty of off-street parking. Also, adequate transition features in the site design should be provided to reduce potential impacts to adjoining neighborhoods. 7. Special purpose park sites should ideally be located where the park user is away from the adverse conditions normally associated with an urban environment (noise, pollution, traffic). 8. Special purpose parks should be located as close to the population centers in the County as possible, but because these parks require special sites of scenic value, favorable topography, or other special features, the distance factor should be weighted against special qualities inherent to the site. Land Acquisition 1. Park Land Acquisition The County currently provides 7.7 acres of park land per thousand persons. This results in a 2.3 acres per thousand shortfall from the recommended 10 acre per thousand standard. Currently, the majority of the shortfall is in regional and special purpose parks classifications. Future park land acquisition should take place well in advance of population shifts so that land can be acquired in a timely and cost-effective fashion. Regional Parks An additional regional park is needed north of Hull Street Road in the west central portion of the County where rapid residential growth has taken place in recent years. A Regional Park is therefore recommended in the Midlothian area. The need for a regional park in the southwestern portion of the county is anticipated towards the end of the current twenty year planning period. The Southern Area Regional Park is therefore recommended. Preliminary discussions with the Virginia Department of Conservation and Recreation have focused on the possibility of using a portion of Pocahontas State Park for this land acquisition. These joint efforts should continue as a more thorough feasibility study of this proposal is developed. 34 - ...... 047 - Community Parks The deficiency in community parks can be alleviated as scheduled new construction programs for high schools and middle schools occur. Funding is currently available for land acquisition to expand Matoaca Park to better serve the need for athletic facilities in the southern area of Chesterfield. The development of these facilities will occur towards the end of the current twenty year planning cycle. In addition to the planned athletic facilities at the Clover Hill Sports Complex, it is recommended that provisions be made for the construction of passive recreational facilities such as picnic shelters, trails, etc. Community/athletic facilities are recommended for the Northern Area Landfill to serve the increasing demand for athletic facilities in the northern part of the County . A new community park/athletic complex is recommended for acquisition and development along Swift Creek near Colonial Heights to serve the southeastern portion of the County. Neighborhood Parks Development of neighborhood parks should keep pace with new school development in order to maintain an adequate supply through 2010. Special Purpose Parks The proposed acquisition of a special purpose park along Lake Chesdin should be accomplished ahead of the land value increase which will occur as residential development continues in that area. The largest portion of special purpose and conservation park acquisition will be through the development of a greenway system. A historic park at the Midlothian Coal mines and expansion of the current Henricus site is recommended. It is also recommended that development of the current Eppington park site occur to accommodate daily public visitation. 2. Greenway System - Develop a plan for the implementation of a system of greenway trails and greenway conservation areas throughout the County. The successful development of a Chesterfield greenway system will be contingent upon public input and participation; it is therefore recommended that the Department of Parks and Recreation proceed with the development of a greenway master plan by scheduling a series of public meetings and workshops to identify needs, issues, and concerns. 35 048 - 3. Water Resources - Access to water resources is critical to the park system's linkage to the County's natural resources. Land adjacent to major water resorces is becoming expensive and practically unavailable for County purchase. Top priority should be given to short-tenn acquisition of land and water access rights for expanded property on the James River west and south of Richmond, additional access to the Appomattox River, and a major park acquisition on Lake Chesdin. A proposed greenway master plan will propose that greenways be used as access points to the county's major water resources. 4. Recreation Facilities At School Sites- Cooperation with the County School system in the acquisition, development, and maintenance of jointly used facilities should be expanded. Standards for new school site facilities as outlined in this master plan should be implemented by the Schools Administration. This cooperative action needs to occur in everyday operations, and it calls for close cooperation in site selection and development of new schools. The rapid expansion of school capital facilities has created an opportunity to put these plans into action. Special consideration should be given to insure that shared use recreation/school facilities are isolated and secured from unused school areas. Cooperative planning of new park/school sites has in recent years been achieved on an infonnal basis. Application of the County's development review process has brought full cooperation in a more fonnalized manner from the several County agencies involved. Parks and Recreation site criteria for this review process should include the following considerations: 1. Total acreage required for combined school/recreation use. 2. Topography and other natural site features. 3. Pedestrian and vehicle access. 4. Availability and location of utilities. 5. Building location in relation to outdoor amenities. 6. Planned location of future building additions. 7. Inspections by the Parks and Recreation Department of plans and final construction of recreation facilities. 8. Turf development and maintenance at levels suitable for regular sports program play. 9. Design of joint use indoor facilities. 10. Joint standards for fine grading and seeding. 11. Design of elementary school restrooms for after school outdoor use. 12. Access to other school areas not available to the public should be controlled through these areas. 36 049 ......., - The following acreage criteria is recommended per school type in order to provide for both recreation and school uses. 1. Elementary School - 25 to 30 acres 2. Middle School - 45 to 60 acres 3. High School - 80 to 100 acres Elementary schools, which are generally located in close proximity to residential areas, should serve as neighborhood park and recreation centers. It is recommended that the County's past emphasis on elementary school sites to satisfy neighborhood park needs (identified in the Chesterfield Plan for Public Facilities) be continued. The following outdoor facilities should be provided at elementary school sites: 1. Blacktop area large enough to accommodate 2 full-size basketball courts. 2. Durable, high-quality playground equipment. 3. Turf open play areas to accommodate a soccer field and football/softball combination field. 4. Restrooms accessible from the outside should be constructed for school yard recreation programs and isolated from unused schools areas. It is suggested that consideration be given to developing elementary school gymnasiums to middle school specifications. Development to such standards would greatly increase the square footage of indoor recreation space and therefore reduce the need for large athletic-oriented community centers developed and maintained by the Parks and Recreation Department. The development of joint-use indoor facilities at elementary school sites which are minimally adequate for after-school recreation use should include consideration of the following criteria: 1. Minimum play surface area of 70' x 94.' 2. Composition or wood floor type. 3. 12' x 16' locked storage area for recreation equipment and supplies. 4. Minimum of three rows of portable bleachers for seating. 5. Electrical wiring for score clock. 6. Classroom for recreation programs; should include separate storage closet and be located close to gym. 7. Special activities room for recreation programs; should include separate storage closet, sink, and cabinets and be located close to gym. 8. Large multi-purpose room for programs/special events located close to gym with easy access from gym and parking area and restricted access to remainder of school. 37 osn - - 9. Restrooms located close to gym with both inside and outside entrances; restrooms should also be convenient to outside recreation facilities. 10. Parking should be located close to gym with ample space for weekend/evening use; entrance should be convenient to all facilities used for recreation programming. 11. Restricted access to the unused portion of the school. Every effort should be made to ensure that all forms of access are considered at school sites. Vehicular design and enforcement will be addressed in the development of joint-use facilities to reduce vehicular and pedestrian conflicts. The following recommendations should be considered when developing sites for both park and school use: 1. Parking - Should be accessible to both school and outdoor recreation facilities. Provisions for future parking should be made if a site is not going to be totally developed. 2. Pedestrian Circulation - When schools are located adjacent to residential areas, consideration should be given to developing pedestrian pathways from the residential area to the school/recreation site. 3. Bikeways - Bicycle access along roadsides and greenways should also be considered when planning school sites. If the site is adjacent to a residential area, community facility (i.e. library), or existing bikeway facilities, every effort should be made to provide a link for bicycle use to the adjacent sites. Parking facilities for bicycles should also be included. Both the County Bikeway Plan and a proposed greenway master plan should be modified as new school sites are developed. 5. Cooperation With Other Departments/Agencies The Parks and Recreation Department should work closely with both the Planning and Transportation Departments through the zoning, subdivision and development review processes to encourage appropriate donations and proffers of land and facilities and to insure proposed recreation facilities do not interfere with existing or proposed roads identified on the Thoroughfare Plan. In particular, special purpose and conservation park acreage are prime areas to be acquired through proffers. All proposed park acquisitions outlined in this plan should be reviewed as development proposals come forth for properties in the vicinity of recommended park acquisitions. The village green concept incorporated into various Chesterfield area plans should also be considered when acquiring and developing future park sites. 38 051. - The County should encourage State and Federal governments to improve access to the natural environments in Pocahontas State Park and Presquile National Wildlife Refuge. Increased cooperative planning and programming should be explored for increased environmental education opportunities for County citizens. A study should be done to better identify the role of private recreation facilities in meeting recreation demands. Identification of facilities and membership requirements/costs should be catalogued. 6. Historic Sites - Identification of significant historical sites in the County is important as development and deterioration threaten those properties. The County has accepted historic properties operated and maintained by the Department; however, there are no standardized criteria or guidelines established for acceptance of these sites into the Parks and Recreation system. Due to the importance of this issue, it is recommended that a separate, detailed study be performed to address future use of historic sites and structures offered to the County. Information concerning brief histories and locations of sites throughout the County is available in the archives of the Planning Department. This material should be put into more usable form and graphics developed so that appropriate information can be considered as a part of the zoning, development, and site review process. Historic preservation should also be a focus of a proposed greenway master plan; greenways function as buffers protecting historic sites. Facility Development All current and future Parks and Recreation facilities will be operated and maintained using acceptable and standardized facility operating procedures. Equestrian Complex Chesterfield residents have expressed a strong desire to have an equestrian complex suitable for therapeutic riding programs as well as horse shows provided and maintained by the Parks and Recreation Department. Based on the standard of one complex per 200,000 people, this demand is not projected to exceed the need for one complex within the current 20 year planning period. Small capital outlay and low annual operational costs make this an economical and therefore high-priority development project. Small capital outlay and low annual operational costs make this an economical and therefore high-priority development project. Recommend that Chesterfield County Department of Parks and Recreation investigate the existing Fair Ground facility to determine if this sight would be suitable for development of an equestrian complex. 39 os:¿ - Athletic Facilities Deficiencies are currently found among team related facilities (baseball/softball, football, and soccer). Of the 140 available youth baseball/softball fields, 81 are currently maintained at Class III levels. It is recommended that 12 Class III fields be upgraded to Class II and 6 Class II fields be upgraded to Class I. In addition, 4 new youth softball and 4 new youth soccer fields should be constructed. Development of the Clover Hill Athletic Complex, for which acquisition funds are available, should be a major consideration. This site will provide 2 lighted youth baseball/softball fields, 4 youth soccer fields, and 1 lighted football field. The current use of combination fields should be considered a short -term solution that does not adequately meet the current demand for athletic fields. Future facility planning should therefore consider field allocation by sport as well as classification. Dual-use and combination fields will continue to be used as a short-term solution until enough fields are provided to meet demand levels. The increased use of fields at school sites not currently maintained by the Parks Department could possibly eliminate some of these needs. Increased maintenance standards at these sites will increase the availability of usable athletic fields. Table 6 shows the existing gross supply of youth baseball/softball fields available in Chesterfield; however, these fields are not distinguished from one another by their respective maintenance classification. Some of these fields receive little to no regular maintenance and are therefore not suitable for youth league play. It is recommended that maintenance upgrades from Class III to Class I be used to increase the net number of playable fields available to youth leagues in the County. The use of future school sites will be an important resource and help to maintain sufficient facility levels throughout the 20-year planning period. Greater refinement of the types of ballfields needed and geographical locations should be determined from the 1985 and 1990 Athletic Survey reports prepared by the Parks and Recreation Department. Identification of exact needs and locations for new athletics facilities have previously been determined through an "Athletics Survey" performed by the Parks and Recreation Department in 1980 and 1985. It has been used to assess current supply and to project locations for and types of facilities needed in the future. This study should be performed every five years. 40 . 0::»3 - - Community Buildings The County currently supplies 3,705 square feet of community center space maintained by the Parks and Recreation Department at Bensley and Ettrick. Both facilities are comprised of one multi-purpose room suitable for meetings, classes, etc. The remaining supply is composed of indoor facilities at schools. Currently, recreation programs use an estimated 417,000 square feet of space at elementary, middle, and high school gymnasiums, classrooms, cafeterias, and auditoriums. However, assuming that these facilities are available for parks and recreation usage vs. school programs fifty percent of the time, the resulting amount of usable square footage available to the Parks and Recreation Department is only 208,500 square feet. The projected need for community centers by 2010 translates into approximately six 40,000 square foot buildings which should be distributed throughout the County. Regional recreation centers should provide recreation opportunities for both the general public (exercise, fitness, and indoor sports facilities) as well as special target populations. They may also serve as special purpose facilities, such as a cultural arts or environmental education center. High capital and operational costs will require a thorough analysis before any site-specific development takes place. Cooperative upgrades at existing school gymnasiums and joint development of future school gymnasiums may also be used to satisfy a portion of future demand levels and thereby reduce the net square footage required. Joint ventures should be considered in the provision of community facilities wherever feasible. Future facilities should be located within the Iron Bridge Park service radius, the vicinity of Ettrick and Matoaca Park, the Rockwood and Huguenot Park service radius, the Bermuda area, and the service radius for the proposed Midlothian Area Regional Park. Swimming Pools In order to adequately serve the demand for public swimming facilities in Chesterfield, it is recommended that swimming pools be considered on a regional basis. High capital and operational costs are associated with the construction and maintenance of swimming pools; it is therefore recommended a location study for both indoor and outdoor pools be performed to identify geographically where demand is located. A market study must be conducted prior to the development of any public pool facility. The results of the study must indicate that the proposed pool project will be self-supporting from user fees. Cooperative ventures with private enterprise should be pursued before the County undertakes any study and/or capital investment of its own. 41 O~4 - - Golf Courses Based on the standard of one golf course per 70,000 population, Chesterfield currently suffers from a 3-facility shortfall; by the year 2010 this need is projected to grow to a total of five public golf courses. High capital and operational costs are associated with the construction and maintenance of golf courses; it is therefore recommended a location study be performed to identify geographically where demand for golf courses is located in the County. A market study must be conducted prior to the development of any public golf facility. The results of the study must indicate that the proposed golf course project will be self-supporting from user fees before development proceeds. Bikeways The standard of one mile of bike trail per 1,000 persons results in a need for 216 miles of trail. Bike lanes are also planned during the expansion of a six mile stretch of Courthouse Road between Midlothian Turnpike (Route 60) and Hull Street Road (Route 360) scheduled for completion before 1997. The adopted Bikeway Plan also identifies potential roads for inclusion of bike lanes as these roads are improved. It is important to point out that bicycle lanes along roadways serve primarily a transportation function. More protected or separated biking facilities located within parks or along rights-of-ways (utility easements, abandoned rail lines, etc.) would assist in meeting the demand for recreational bicycle use and will be recommended in a proposed greenway master plan. It should also be noted that a valuable resource for separated bike trails currently exists at Pocahontas State Park. Key Concerns 1. Maintaining 10 acres of public recreation space for each 1,000 residents. 2. Identifying and reserve land for future parks. 3. Providing a sufficient number of facil ities to meet County needs. 4. Establishing funds to provide for future facility needs. 5. Scheduling development of new facilities and programs to coincide with population growth. 6. Identifying the role of private recreation facilities as they relate to satisfying County recreational needs. 42 O:=iS ,- - .:1 c z « CI) :c- Ie I CI):J .. ~i ~ ~c j U i ~<~ ~ I 81 I LLa. 0 ~fi)~ t@@ @ U» OD: a.W oU) a: D.. . ~ i J 43 , Ii f f h ¡ ~ .t 1~ I:¡. z< OS6 - ~~i1.!L . \tl£) ~ '.' ·,fìItCIM\~· , CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page ...LofL Meeting Date:February 9, 1994 Item Number: 6.B. Subject: Work Session on Projected FY95 Revenues County Administrator's Comments: County Administrator: c/ð!( BoardAction Requested: Summary of Information: The purpose of this work session is to review projected revenues. The attached graphs and schedules reflect continued moderate improvements in the economy, consistent with information from the most recent Revenue Forum. During the work session the FY94 current year and FY95 projections will be discussed. The State Department of Taxation has provided information that addresses the wide fluctuation in local sales tax payments made to the County. The data has helped refine projections in this area. A revenue surplus in the FY94 year is being projected. As was done in the current year, staff recommends that it be used to fund the required FY95 increase in fund balance, and fund one time expenditures planned for FY95. Staff anticipates receiving additional information and will finalize projections prior to the Board of Supervisors meeting. Preparer: rd¿J~c1 k~it'e: James . L. Stegma' r BD90.wD1/Bas#5 . A.ftacmnCllIs: Yes Director, Budget and Managemen~ D No I # OS7 I February 9 February 23 March I March 9 March 23 March 30 April 12 April 26 - - BUDGET CALENDAR Board of Supervisors worksession on revenue estimates. Board of Supervisors authorizes advertisement of tax rates. Schools submit summary of Advertised Budget to Board of Supervisors and County Administrator. Board of Supervisors worksession on Proposed Budget. Board of Supervisors worksession on the Proposed Budget. Board of Supervisors worksession and Public Hearing on Budget, Tax Rates, and CIP. Board of Supervisors worksession and Board of Supervisors adoption of Budget, Tax Rates, and CIP. 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January 1, 1994 New Construction Comm ercial/lndustrial $38,167,400 Residential/ Agricu Itural 206,078,700 Total New Construction $244,246,100 (76% of Total Increase) Revaluations Commercial/Industrial ($10,617,800) Residential/Agricultural 87,394,213 Total Revaluations 76,776,413 (24% of Total Increase) Total Increase $321,022,513 Increase in Commercial/Industrial $27,549,600 (9% of Total Increase) Increase in Residential/Agricultural 293,472,913 (91 % of Total Increase) Total Increase $321,022,513 Note: Residential revaluations as reflected above have been reduced by land use deferred assessments of $11 9,784,673 060 --L o 0 01 c::: Ø> --L :J C CO Ø> CD ~ 01 --L 9- --L CO ..., CD CD 0> en "'C CD --L ~ CO ~. 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Revenue 3.2 3.6 0.4 Reserves and Other 1.4 1.6 0.2 Total $271.1 $288.6 $17.5 Note: Totals may not add due to rounding 067 February 9 February 23 tvlarch 1 tvlarch 9 tvfarch 23 tvfarch 30 April 12 April 26 - - BUDGET CALENDAR Board of Supervisors worksession on revenue estimates. Board of Supervisors authorizes advertisement of tax rates. Schools submit summary of Advertised Budget to Board of Supervisors and County Administrator. Board of Supervisors worksession on Proposed Budget Board of Supervisors worksession on the Proposed Budget. Board of Supervisors worksession and Public Hearing on Budget, Tax Rates, and CIF. Board of Supervisors worksession and Board of Supervisors adoption of Budget, Ta.x Rates, and CIP. School Board adopts Approved Budget. - - Analysis of Changes in Assessed Value - January 1, 1994 New Construction Commercial/Industrial $38,167,400 Residential/Agricultural 206,078,700 Total New Construction $244,246,100 (76% of Total Increase) Revaluations Commercial/Industrial ($10,617 ,800) Residential/Agricultural 87,394,213 Total Revaluations 76,776,413 (24% of Total Increase) Total Increase $321,022.513 Increase in Commercial/Industrial $27,549,600 (9% of Total Increase) Increase in Residential/Agricultural 293,472,913 (91 % of Total Increase) Total Increase $321 ,022,513 Note: Residential revaluations as reflected above have been reduced by land use deferred assessments of $119,784,673 --... 0 c:- Po> --L ::J C CD Po> OJ -< Ü1 -.I. 0 --L -+. c.o ~ OJ <D 0) (j) U <D --L () c.o .-+ <. OJ <D -...J '< <D --L Po> <0 ~ II -- OJ OJ z m --.I. ~ c.o OJ 0 <0 0 Z --L (j) <0 ~ CD 0 U --.I. 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I <0 0 -n -.L ....I. ¡ -< ~ ~ ¡ <0 I I (J1 <0 I f\.) i ! >< ~ I ;--.J ,. <0 ~ ú) I I m ¡ (J) ~ ¡ ~ 3 ~ !:IJ co i - .þ. CD i. ""t) ~ d -. .2. . ; CD (Q 01 () 01 - ¡ õ' ~ - .~ FY94 SURPLUS LOCAL TAXES FY94 Adopted Budget FY94 Estimate Change Real Estate Personal Property Other Property Tax Total Property Tax $118.4 35.3 5.6 159.4 $118.7 37.6 5.8 162.0 $0.3 2.3 0.1 2.7 Local Sales Tax Other Local Taxes 17.5 26.1 18.3 26.6 0.91 0.5 $4.1 I Total Local Taxes $202.9 $207.0 I f i I I USES OF FY94 SURPLUS LOCAL TAXES I f I Addition to Fund Balance $1.0 Transfer to Schools 1.4 (71.6% of Total Property Tax not added to Fund Balance) General Fund 1.6 Total Uses $4.1 Note: Totals may not add due to rounding - - SOURCES OF NEW FUNDS - FY95 FY94 Adopted FY95 Budget Projected Change Real Estate $118.4 $123.6 $5.1 ¡ Personal Property 35.3 39.6 4.3 Other Property Tax 5.6 5.8 0.1 Total Property Tax 159.4 168.9 9.5 Local Sales Tax 17.5 19.5 2.1 Other Local Taxes 26.1 27.7 1.6 T ota! Lo cal Taxes 202.9 216.1 13.2 ; Other Local Revenue 18.9 17.8 (1 .1 ~ State Sales Tax 21.9 24.1 2.1 Other State Revenue 16.2 17.1 0.9 Food Stamps 6.5 8.4 1.9 Other Fed. Revenue 3.2 3.6 0.4 I Reserves and Other 1.4 1.6 0.2 I ! I $288.6 I Total $271.1 $17.5 I I I / Note: Totals may not add due to rounding .- USES OF NEW FUNDS - FY95 School Transfer: State Sales Tax and 71.6% of Total Property Tax General Government: Debt SeNice CIP ReseNe Food Stamps Solid Waste Mandates and Issues New Facilities Resumption of Life Insurance Payments Full year funding of prior year salary increasE Full funding for part year positions Comprehensive SeNices Other Discretionary Issues Total General Government GRAND TOTAL Note: Does not include use of current year surplus - (1.0) 1.4 1.9 1.9 0.8 0.6 0.7 0.3 0.2 1.7 $9.0 8.5 $17.5 - -- FY95 PROJECTED GENERAL FUND TRANSFER TO SCHOOLS FY94 Adopted FY95 Budget Projected Change State Sales Tax $21,907,000 $24,046,500 $2,139,500 Transfer for Operations - Target 85,079,600 89,985,400 4,905,800 Add. Transfer for Oper.(Revised) * N/A 583,000 583,000 Transfer for Camp Svs Act 339,200 368,900 29,700 Transfer to CIP Reserve 1,627,500 2,552,400 924,900 Transfer to Debt Service 26,476,100 26,882,800 406,700 Total Transfer $135,429,400 $144,419,000 $8,989,600 Prior Year Revenue $2,500,000 $1,437,200 ($1,062,800) * Represents additional amount due to increased revenue projections Additions to Original FY95 Target for Schools Transfer for Operations Prior Year Revenue Total Additions $583,000 1,437,200 $2.020 200 - Local Transfer to Schools as % of General Property Taxes so 70.2 71.7 71.4 71.6 71.6 40 60 - 20 - o FYS9 FY9Q FY91 FY92 FY93 FY94 FY9S Adopted Projection Budget The above table does not include supplemental revenue for one-time expenditures. - ~) ¡} ",.'. . I., (),II· I"" __ .A""ð ...". _> V -. "",.:m:JJ;~. ... ~;" ~ r.i, \X~:.~:J~I ~~[~ .... J"~i~~""·· CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page -L of-L l\1eeting Date: February 9, 1994 Item Number: 8.A. Subject: Establishment of a Charter Review Committee County Adn1Ìnistrator's Comments: , R~ ~ ~&4ð jWt ~ ~¿ ~ þ.L a¥J, t"¿ 4 ~ ~ c/(jf ¿.¡ a. r-.fSÓ; County Administrator: BoardAction Requested: Appointment of two members from each magisterial district to serve as a Charter Review Committee Summary ofInformation: Effective January 1, 1988, Chesterfield County became the second county in the state with a Charter. At the December 15, 1993 regular meeting of the Board of Supervisors, the Board voted to establish a Charter Review Committee to review the Charter~ a whol~and determine any amendments or additions that should be made to the Charter. Tlìe earliest that the Charter can be amended is during the 1995 General Assembly. Prior t. c.nsi.erati.n .f any Charter amendments by the General Assembly, the Board must h.l. either a pu'lic hearin: .r a referendum in November, 1994, which must be certified to the Circuit C.urt n. later than Au:ust. Accordingly, it is anticipated that the Charter Committee recommendations will c.me t. th~..ar. at its meeting in July. The County Attorney's Office will provide staff supp.rt t. the C'mmitt~e'. ('reparer: ~ ~ Tille: Steven L. Micas C'llDty Å tt.ruty 5'51.1 I # .,. I Attachments: DYes . N. ß'/6, - CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page -LofL Meeting Date: February 9, 1994 Item Number: 8.B. Sub~ect: NOMINATION Industrial Development Authority County Administrator's Comments: County Administrator: (~ BoardAction Re~uested: Summary of Information : A vacancy currently exists Authority, representing Clover resignation of Mr. Tommy Hawkins. on the Industrial Development Hill District, due to the It is Mr. Warren's intention to nominate Mr. Bill Barthlow, Neighborhood Representative to the Brandermill Community Association, to fill Mr. Hawkins' unexpired term. Term expires June 30, 1996. Under the existing Rules of boards and committees are nominated at the subsequent meeting unless unanimous vote of the Board. Procedure, appointments to at one meeting and appointed rules are suspended by a , Preparer: 0~ 7YJ. 'Pd:ä Title: Clerk to Board of Supervisors Theresa rL Pitts 1# I 069 Attachments: D Yes . No ---. B . L .j. - ------ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page .4.. of .1.. Meeting Date: February 9, 1994 Item Number: 8.C.l. Subject: Request to Retain Traffic signal at the Intersection of Huguenot Road and Old Buckingham Road County Administrator's Comments: County Administrator: ~ BoardAction Requested: A resolution requesting the Virginia Department of Transportation (VDOT) to retain the existing traffic signal at the Huguenot Road/Old Buckingham Road intersection is presented for consideration. Summary of Information: Mr. Colbert received a request for the County to support the retention of the existing traffic signal at the intersection of Huguenot Road (Route 147) and Old Buckingham Road (Route 677). This signal was originally installed by VDOT as a "temporary signal" which was to be relocated to the Huguenot Road/proposed Loop Road intersection when the Loop Road is constructed. RECOMMENDATION: Staff recommends that the County not support retention of the Huguenot Road/Old Buckingham Road traffic signal. If the Board wishes to pursue the request, the attached resolution should be adopted requesting the Virginia Department of Transportation to retain the signal. DISTRICT: Midlothian Preparer: {/ )f¿~ tvL---- RJ¡J. McCracken Title: Director of Transportation Attachments: . Yes D No 1# 070 I ,"', - CHESTERFIELD COUNTY: At a regular meeting of the Board of Supervisors held at the Courthouse on February 9, 1994, at 3:00 p.m. WHEREAS, the Chesterfield County Board of Supervisors has received requests to support the retention of the existing traffic signal at Huguenot Road (Route 147) and Old Buckingham Road (Route 677). NOW, THEREFORE, BE IT RESOLVED, that the Virginia Department of Transportation is requested to retain the existing traffic signal at this intersection. Vote: Certified By: Theresa M. Pitts, Clerk to the Board of Supervisors 071 MIDLO {",AN N -- -- (j) JJ o <:. (1\ " r.j EXISTING TRAFFIC SIGNAL 072 - {j.e,d, - CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page -L of,L Meeting Date: February 9, 1994 Item Number: 8.C.2.. Subject: Resolution authorizing application to the Virginia Public School Authority (VPSA) for School Financing Bonds, series 1994A. County Administrator's Comments: Re ~~~. ~ County Administrator: r t... ð.. ~ . BoardAction Requested: Approval of attached resolution authorizing application to the Virginia Public School Authority (VPSA) for School Financing Bonds, series 1994A. Summary of Information : At the December 13th Joint meeting of the Board of Supervisors and School Board, staff was instructed to proceed with the financing of Enon/Harrowgate Elementary via the Virginia Public School Authority (VPSA). VPSA is proceeding with the sale of its School Financing Bonds series 1994A, tentatively scheduled to sell in early April with funds becoming available to localities in late April. It is necessary for a locality to apply to the VPSA for inclusion in this spring "pooled sale" financing. To apply for financing, a locality must submit a completed application form to the VPSA and the Board of Supervisors and School Board must adopt resolutions authorizing the locality to apply for financing. The School Board will adopt their resolution on February 8th. The VPSA will forward a Bond Sale agreement and associated documentation to localities which submit application for inclusion in the financing. The completed application; resolution authorizing the application and VPSA's preliminary schedule for the sale are attached. ,....., / \ ( , /1 "t;. '..... \. /) "--...... ~. Preparer:,,~a .U'zL, , (/. -,,' ./0:.- - " jhvdU..ê/L , ! 1 . Járì1es J. L. Stegmaier Title: Director, Budget and Management AlfB{thWiilts: . Yes D No I # 073 I <- CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page L of..L Summary of Information: (Continued) The application requests financing of $8.125 million; however, the county is not committed to finance this amount. The amount of requested financing can be changed or the locality can back out of the sale up until March. 8001. wp5/ 1# 074 I - RESOLUTION OF THE BOARD OF SUPERVISORS OF THE COUNTY OF CHESTERFIELD, VIRGINIA AUTHORIZING THE COUNTY ADMINISTRATOR TO APPLY TO PARTICIPATE IN THE PROCEEDS THE 1991 VIRGINIA PUBLIC SCHOOL AUTHORITY OF BONDS (1991 RESOLUTION) SERIES 1994A TO BE ISSUED IN APRIL, 1994 WHEREAS, the Board of Supervisors (the "Board") of the County of Chesterfield, Virginia (the "County") has determined that it is advisable for the County to apply to the Virginia Public School Authority (the "VPSA") to participate in the proceeds of the School Financing Bonds (1991 Resolution) Series 1994A to be issued by the VPSA in April, 1994; and WHEREAS, the Board contemplates that the purposes for which participation is sought can be accomplished for approximately $8,125,000; NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE COUNTY OF CHESTERFIELD, VIRGINIA: (1) that the County Administrator may file the necessary application with the VPSA to participate in the 1994 Virginia Public School Authority Bonds (1991 Resolution) Series 1994A in a preliminary amount of $8, 125,000, for capital projects for the Chesterfield County Public Schools; and (2) that the law firm of Hawkins, Delafield & Wood of New York be retained as Bond Counsel for this purpose. 1103:5984.1 075 - - CHESTERFIELD COUNTY PUBLIC SCHOOLS CHESTERFIELD, VIRGINIA CCPS MEMO #59 (93-94) February 8, 1994 TO: SCHOOL BOARD FROM: OFFICE OF THE SUPERINTENDENT SUBJECT: VIRGINIA PUBLIC SCHOOL AUTHORITY (VPSA) APPLICATION - ENON AREA ELEMENTARY SCHOOL LOAN PERTINENT INFORMATION: The School Board and Board of Supervisors held a retreat on October 15, 1993, and discussed several issues pertinent to both Boards. During this session, both Boards agreed there is an immediate need for an elementary school in the area' currently served by Enon Elementary and Harrowgate Elementary. It was noted that this school was included in the current School Capital Improvements Program with a scheduled opening date of no sooner than the Fall of 1995. Before the session was adjourned, it was agreed the Boards would meet in a joint session again in December to receive an update from staff on the possibility of completing construction of the EnonjHarrowgate area elementary school in order to meet the Fall 1995 opening date. EVALUATION ANALYSIS: Enon Elementary currently houses 819 students while capacity at the school is 601 students. In order to house the additional students, nine (9) trailers are located on Enon Elementary property and the Enon Annex was renovated this past summer to house 158 students in the third grade. Harrowgate currently houses 835 students, 195 over capacity. The excess students at this location are housed in 13 trailers. Adding to the current dilemma of overcrowding at these two elementary schools is the continued growth in this area. To alleviate the overcrowding in this growing area, there is an immediate need for an elementary school. On December 13, 1993, the School Board and Board of Supervisors met jointly to discuss the recommendations' regarding the need for accelerated construction of the EnonjHarrowgate area elementary school. The estimated cost for this school was $8 million with the majority of the funding coming from an anticipated VPSA loan. The Reserve for 076 - School Capital Projects had a balance of $1.6 million and the Board of Supervisors transferred $737,000 from this reserve to the School Capital Improvements Fund to cover land acquisition and architect services for this elementary school. Because of the need for a variety of specialized programs in this area, the square footage of this building was increased from 75,000 to 92,000. The total cost of the project has been revised from $8,000,000 to $8,865,000. Since $737,000 has been transferred from the Reserve for School Capital Improvements, the VPSA loan would need to be $8,125,000 (VPSA loans must be in multiples of $5,000). Estimated costs are as follows: Architect/Engineering Services Land and Legal Fees site Preparation Construction Furnishings, Equipment & Supplies $ 400,000 400,000 1,000,000 6,265,000 800,000 TOTAL ESTIMATED COST $8,865,000 If funding is provided in the Spring of 1994, an elementary school could be opened in the Fall of 1995 (FY1996). The assumptions for the VPSA bond sale include: . anticipated bond sale of $8,125,000 will be in April, 1994; · interest rate of 5.25%; and, the first payment will be required in July, 1994. with these assumptions, the estimated additional school debt service for FY1995 would be $406,250 for principal reduction, and $319,900 for interest expense. During this past summer, the state refinanced the 1987 VPSA issue which resulted in a $288,900 refund to Chesterfield County. VPSA refunds require that they be spent on school construction projects; therefore, the VPSA funds will be deposited into the Reserve for School Construction. A like amount will be transferred from this Reserve to the Debt Reserve account to cover a portion of the additional school debt in FY1995. The remaining debt ($437,250) will be included in the School Board's FY1995 Advertised Budget. 2 077 .... ..-. RECOMMENDED ACTION: It is recommended that the School Board approve the attached resolution requesting the Board of Supervisors to: 1) proceed with the accelerated building schedule for the new EnonjHarrowgate area elementary school; and, 2) advertise and set a public hearing date concerning the issuance and sale of $8,125,000 of VPSA bonds as well as the subsequent appropriation of the $8,125,000 VSPA bonds to the School Capital Improvements Fund; and, 3) approve the attached VPSA application requesting $8,125,000 of funding from the State's April VPSA bond sale. 3 o~ - - Attachment A VIRGINIA: At a regular meeting of the Chesterfield County School Board held Tuesday evening, February 8, 1994, at seven-thirty o'clock in the County meeting room at the Chesterfield County Courthouse Complex PRESENT: Elizabeth B. Davis, Chairman Marshall W. Trammell, Jr., Vice-Chairman Timothy Carter Brown Harry A. Johnson, Ed.D. Dianne Pettitt RESOLUTION WHEREAS over the past several years, there has been accelerated population growth in the Enon/Harrowgate area; and, WHEREAS Enon Elementary currently houses 218 students over capacity and Harrowgate Elementary currently houses 195 students over capacity, with rapid growth continuing in this same area; and, WHEREAS at the School Board and Board of Supervisors' Retreat on October 15, 1993,' it was agreed by both Boards there was a need to provide some classroom relief in this area, and it was further agreed that staff would study an accelerated construction schedule for an Enon/Harrowgate area elementary school; and, WHEREAS on December 13, 1993 both Boards agreed to proceed with an accelerated building schedule for this new elementary school, which included the transfer of $737,000 from the Reserve for School Construction; NOW THEREFORE BE IT RESOLVED, that on motion of , seconded by , pursuant to Section 15.1-227.8 of the Code of Virginia, as amended, the School Board hereby requests the Board of Supervisors to advertise and set a public hearing date to approve the issuance of $8,125,000 of Virginia Public School Authority bonds; and, pursuant to section 15.1-227.1 of the Code of Virginia, as amended, the School Board hereby requests the Board of Supervisors to authorize the issuance and sale to the Virginia Public School Authority (the "Authority") $8,125,000 principal amount with such bonds purchased by the Authority pursuant to section 22.1-166 with the proceeds of sale of bonds to be issued to the Authority pursuant to Virginia Code section 22.1-167 and appropriate the same to be used to construct a new elementary school in the Enon/Harrowgate area. Pat Bartlam, Clerk to the School ,Board Thomas R. Fulghum, Superintendent A copy teste 4 079 - - ATTACHMENT B APPLICATION TO THE VIRGINIA PUBLIC SCHOOL AUTHORITY SCHOOL FINANCING BONDS (1991 RESOLUTION) SERIES 1994 A 1. Name of County/City: Chesterfield County 2. Name and address of County Administrator/City Manager: Lane B. Ramsey County Administrator 9901 Lori Road P.O. box 40 Chesterfield, VA 23832 Telephone: FAX: (804) 748-1211 (804) 748-3032 3. Name and address of School Superintendent: Thomas R. Fulghum 9900 Lori Road P.O. Box 10 Chesterfield, VA 23832 Telephone: FAX: (804) 748-1497 (804) 796-7178 4. Name of Principal Contact: (All further correspondence will be directed to this person unless noted) . Name: R. Larry Johns Assistant Superintendent for Finance Telephone: (804) 748-1729 FAX: (804) 796-7178 Mailing Address: P.O. Box 10 Chesterfield, VA 23832 Hand Delivery Address: 9900 Lori Road Chesterfield, VA 23832 5. Bond Counsel: (firm, individuals, address, phone & fax) Hawkins, De1afie1d & Wood Attention: Don Gurney 67 Wall Street New York, NY 10005 'relephone: FAX: (212) 820-9300 (212) 514-8425 Note: Localities are required to take all action necessary to procure the services of qualified Bond Counsel prior to the submission of this application. 080 1 - - 6. Data on Project to be financed (use separate sheets if needed) : a. Briefly describe the Project(s) and indicate whether the Project(s) will be subject to any leases or management contracts: (a separate page may be used) . The VPSA funds will be used to construct an elementary school building, approximately 92,000 square feet, in the Enon area of Chesterfield County. This one story school building will house approximately 900 students. b. Total Expected Costs: $8,865,000 c. Cost by Project/Phase: (separate page may be used) Estimated Project Estimated completion Phase Cost Date Land and Legal $ 400,000 04/01/94 Engineering and Design 400,000 04/01/94 Site Preparation 1,000,000 09/01/94 Construction 6,265,000 08/01/95 Furnishings & Supplies 800,000 09/01/95 d. Amount of VPSA Financing Applied for: $8,125,000* *Subject to change. Note: The VPSA can only purchase local school bonds in whole multiples of $5,000. If your actual cost is not a whole multiple of $5,000, please revise that amount up or down, (e.g., actual amount $5,032,600 should be revised to either $5,035,000 or $5,030,000). Do not request a greater dollar amount than you will reasonably expect to be able to spend. 2 081 - - e. Has the County/City applied for a Literary Fund Loan to fund all or a portion of this project? yes x no If yes, please list amount applied for and date of application. Amount: $ Date: Date of Approval from Board of Education if Literary Funds are expected: f. Other Funding Sources: The Reserve for School Construction provided $737,000 for architect/engineering services and land acquisition costs. This transfer was approved by the Board of Supervisors on December 13, 1993. 7. What is the status of planning, design and construction for the project? Answer the following questions for the project: a. Has the project been reviewed by and received approval' from the Department of Education? yes x no c. What is the bid date for the project: 6/14/94 Estimated Construction Start Date: 7/01/94 Estimated Construction Completion Date: 8/01/95 b. d. e. Has any money been expended on the Project? ___yes ~no (If yes, indicate the source of such money) f. Please complete the attached estimated construction draw schedule 3 082 - - 8. Amortization Schedule Preferred: (Principal is expected to be paid in equal annual installments starting on July 1, 1994.) Less than 15 years 15 years 16 years 17 years 18 years 19 years 20 years X Note: While every attempt will be made to satisfy your preferred schedule, there is no quarantee that your request can be honored. 9. Have your Boards approved the project(s) and authorized this application to VPSA for the needed financing? Approved by School Board Approved by County Board/City Council _yes _yes no no NOTE: Please enclose certified copies of resolutions. 10. Were these bonds or projects the subject of a referendum? yes X no If so, did the referendum pass? Date of referendum: yes no 11. Person(s) responsible for disbursing and investing bond proceeds. Name: Address: Richard Cordle, County Treasurer 9901 Lori Road P.O. Box 70 Chesterfield, VA 23832 Telephone: FAX: (804) 748-1201 (804) 748-3032 12. will bond proceeds from this sale be used to repay a Bond Anticipation Note? yes X no If Yes, please provide all terms of the Bond Anticipation Note. 4 083 - - Signature required (County Administrator/city Manager) Signature required (Superintendent) THIS APPLICATION MUST BE COMPLETED AND RETURNED BY 5: 00 PM ON FEBRUARY 14, 1994 TO: Gary Ometer, Debt Manager Department of the Treasury Commonwealth of Virginia 101 North 14th Street, 3rd Floor Richmond, Virginia 23219 LOCALITIES NOT RETURNING THIS FORM WILL NOT BE INCLUDED IN THE SALE. 5 084 ·-. ... _. -- r '/' I'"~ , ", " / '. ... , B i.-'J i -~. .\,,00' ..., -. """ ......, CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1-of2 Meeting Date: February 9, 1994 Item Number: B.C.3. Subj ect: Authorization for the County Administrator to enter into contracts with Golder Associates Inc., and Organic Waste Technologies, Inc., for the final closure of the Northern Area Landfill and the remediation of the closed Bon Air Landfill. County Administrator's Comments: ~ ~ A L... R~A~,~~ ~ ~~ puoutJl k> 'JL.. ~J Q- ~. c/#( County Administrator: BoardAction Requested: Authorize the County Administrator to enter into contracts with Golder Associates Inc., and Organic Waste Technologies, Inc., for the final closure of the Northern Area Landfill and the remediation of the Bon Air Landfill, pending approval by the County Attorney. Summary of I nformation : On May 26, 1993, the Board of Supervisors held a work session on Solid Waste issues. Staff presented the results of an analysis of the County's landfilling operation which indicated that the County would be best served by closing the Northern Area Landfill by October 8, 1993. At the Board meeting on June 9, 1993, the Board of Supervisors gave approval for the plan and schedule to close Northern Area Landfill. The final closure of the landfill site must conform to requirements established by the Virginia Department of Environmental Quality (DEQ). The Bon Air landfill operated between 1969 and 1976. The landfill cover is inadequate, and as a result water is ponding on the top of the fill and there are leachate seeps emanating from the sides lopes. Director. General Services Attachments: DYes . No 1# 085 - -. 6) CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2.. of2- Summary of Information: (Continued) In November 1993, County staff requested proposals from qualified vendors for final closure of the Northern Area Landfill, and remediation work for the Bon Air Landfill. Due to the comparable types of work required at both the Northern Area Landfill and Bon Air landfill, significant economic savings can be realized by including both locations in the scope of work to be provided by the vendors. County staff has negotiated with the most responsive proposers, and recommends the award of separate contracts with Golder Associates Inc., and Organic Waste Technologies, Inc. Golder Associates will provide preparation of a closure plan, and be responsible for the design of the landfill-gas control systems and the installation of the final cover. Golder will also certify to the DEQ that the work has been performed in accordance with all applicable regulations. Organic Waste Technologies will provide landfill-gas testing, and the construction of the landfill-gas recovery systems. This work will be coordinated with the Parks and Recreation design consultant to insure that the Northern Area Landfill closure is compatible with construction of the proposed athletic complex, which has been funded by a separate appropriation. Preliminary estimates indicate the closure/renovation of these two landfills will cost approximately $ 2.1 million. However, phase one of the project, a detailed feasibility study, will provide more accurate cost projections. Should these refined estimates exceed the level of funding available in FY 95, staff will then review alternatives for financing this project in subsequent fiscal years. This approach was used for the closure of the Chester Landfill, whereby the County used available funds for a down payment on the work, with the balance of the project cost being paid over several fiscal years through the Sanitation Department operating budget. The contracts will be drafted with the standard non-appropriation provision. 1# 086 - ~lùÞ'¿)J- B. ,~. 4· - ri'· I. t.. ..., . ¡: ~. .;~~; '" K/Í "~"'IW!~." CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page LoCL lVleeting Date: February 9, 1994 Item Number: 8.C.4. Subj ect: - Acceptance of Deeds of Trust for Mortgage Downpayment and Closing Cost Assistance Program Loans. (Community Development Block Grant Program). County Administrator's Comments: R~i~ County Administrator: cItiR BoardAction Requested: The Board of Supervisors is requested to authorize the County Administrator to accept Deeds of Trust as security for Mortgage Downpayment and Closing Cost Assistance Program loans for the participants listed below. Summary ofInformation: The Mortgage Downpayment and Closing Cost Assistance Program ("MDCCA") is funded through the Community Development Block Grant. The program, administered through the Housing Department, provides deferred loans to low and moderate income first time home buyers in Chesterfield County. The loan amount equals fifty percent of the amount required for a down payment and closing costs. The' program requires the County to secure and guarantee the repayment of all loans with a second Deed of Trust on the property. Before the Deeds of Trust are valid and binding, they must be accepted by the County. The Board is asked to accept Deeds of Trust for the following program participants: Joyce & Dorothy Branch Sharon Foust Donnie & Kimberly Parrish 4111 River Road 5210 Thornington Drive 5833 Belmont Road $ 784.90 1,755.73 1,741.86 Preparer: c... \~ Jana D. arter . . Title: Housing Director Attachments: DYes . No I # 087 I - ¡;¡ .í .:=.: /) V. \-, -,,".(A . - ~. .¡¡> Meeting Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA February 9, 1994 Page ~of~ Item Number: 8.C.S.a. Subject: Set Public Hearing for Amendments to the Code of Chesterfield relative to the Enterprise Zone Local Incentives. County Administrator's Comments: té(._6~~" In.. ~ r;. /9f:l¿'t a ~ /u~ tJ#.£ ~ f ~~L ~~. CountyAdministrator: ~~~- BoardAction Re~uested: The Board set March 9, 1994, for a public hearing to amend the Code of Chesterfield relative to the approved Enterprise Zone Local Incentives. Summary of Information : Chesterfield County has received an Enterprise Zone designation for a portion of the Jefferson Davis Corridor. The State designation is for 20 years. All proposed incentives are recommended for the life of the Zone. Local incentives in the approved Enterprise Zone application will provide businesses, which renovate, expand or build new buildings, with fee and tax exemptions. These incentives need to be approved by the Board of Supervisors as amendments to our County Code. These ordinance changes will provide: l. a five year, 100% Real Estate tax credit on the increase in value on rehabilitated commercial and industrial properties, no less than 25 years old; 2. a five year, lOO% exemption of business, professional and occupational license fees; Preparer: ~ < Q-L omas E. son Title: Director of Planning b : A"',,",ÜJA4/1FJ!F ~ 4/ yult ORB I Attachments: . Yes D No - - CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2..- or2 Summary of Information: (Continued) 3. the exemption of development fees, to include building permit, sign permit, site plan review and land disturbance; 4. partial exemption of the water and sewer connection fee (capital cost recovery fee); 5. a five year, 100% rebate of the machinery and tools tax, on new investment. The Enterprise Zone designation for the corridor will serve as a catalyst for the area's future economic redevelopment efforts. The Enterprise Zone is part of a broader comprehensive revitalization effort for the area. The Enterprise Zone, along with the adopted Plan, the adopted Development standards and efforts of the Jefferson Davis Association will work to revitalize this unique and important part of the County. The purpose of the Enterprise Zone is to encourage construction of new businesses and the rehabilitation of existing buildings in order to stimulate economic activity in the Zone and to increase the County's long term tax base. 1# 089 I - - AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1978, AS AMENDED, BY AMENDING AND AND REENACTING SECTIONS 6-4, 7.2-9,20-34, AND 20-68, ADDING SECTIONS 8-14.3, 8-59.1 AND 12-1.4 RELATING TO ENTERPRISE ZONES AND CHANGING THE TITLE TO ARTICLE XIII OF CHAPTER 8 BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Section 6-4 of the Code of the County of Chesterfield, 1978, as amended, is amended and reenacted to read as follows: Sec. 6-4. Permit fees. 000 (b) Fee Exemptions: (1) No fee shall be required for building permits for construction where the cost of such construction is less than five hundred dollars ($500.00) and such construction would not involve securing any other permit as required by section 109.0 of the Virginia Uniform Statewide Building Code. (2) No fee shall be required for permits for the construction of buildings designed and used for religious assemblies as a place of worship. (3) No fee shall be required for building permits for construction by county departments funded by the general fund. (4) No fee shall be required for permits for the construction of buildings within an enterprise zone which are used by any business which is located within an enterprise zone. This exemption shall expire on December 31. 2014. 000 1000:5781.2 (Version III) (2/3/94) -1- 090 - - (2) That Section 7.2-9 of the Code of the County of Chesterfield, 1978, as amended, is amended and reenacted to read as follows: Sec. 7.2-9. Fees. (a) A program administration fee of one hundred dollars ($100.00) shall be paid to the county at the time of filing each erosion and sediment control plan for review in connection with disturbed land areas for uses, other than single-family residences, which are less than ten thousand (10,000) square feet in size. The program administrative fee for single-family residential llses which are less than ten thousand (10,000) square feet in size shall be twenty-five dollars ($25.00). No plan shall be accepted for review unless accompanied by the appropriate fee. (b) A program administration fee of one thousand dollars ($1,000.00) shall be paid to the county at the time of filing of each erosion and sediment control plan for review in connection with disturbed land areas for uses which are ten thousand (10,000) square feet in size or larger. No plan shall be accepted for review unless accompanied by this fee. (c) Upon reapplication for a land-disturbance permit after revocation of such permit pursuant to this chapter, an administrative fee in an amount equal to one-half of the original application fee must accompany sllch reapplication. (d) No business located within an enterprise zone shall be required to pay any of the fees described in this section for property located within the enterprise zone. This exemption shall expire on December 3 L 2014. 1000:5781.2 (Vcl·sion III) (2/3/94) -2- 091 ._, - (3) That Section 8-14.3 of the Code of the County of Chesterfield. 1978, as amended, is added to read as follows: Sec. 8-14.3. Rebate--Machinery and tools used by certain businesses located within an enterprise zone. Effective January 1. 1994, businesses which are located within an enterprise zone shall constitute a separate class for purposes of the machinery and tools tax if such businesses meet the criteria set forth in this section. The first business to occupy a new building which receives a certificate of occupancy after January 1. 1994, shall receive a full rebate of the taxes paid on the assessment on machinery and tools for a period of five (5) years, to the extent permissible under the Constitution of Virginia. If a business makes improvements to an existing property that result in a twenty-five percent (25%) or more increase in the assessed value of the property, as determined by the county assessor, such business shall receive a rebate of the taxes paid for machinery and tools purchased during the five-year qualifying period only, to the extent permissible under the Constitution of Virginia. Such rebates shall be granted beginning on January 1 of the year following the year of initial qualification and shall first be used to satisfy any delinquent debts owed to the County by the business. 1000:5781.2 (Version III) (2/3/94) -3- , 092 - - (4) That Section 8-59.1 of the Code of the County of Chesterfield. 1978, as amended, is added to read as follows: Sec. 8-59.1. Rehabilitated commercial and industrial real estate located within an enterprise zone. .ill). Exemption from taxation of real estate located within an enterprise zone which has been substantially rehabilitated shall be granted subiect to the following: ill For the purpose of this section. any real estate upon which there is an existing commercial or industrial structure shall be deemed to have been substantially rehabilitated when a structure which is no less than twenty-five (25) years of age has been improved so as to increase the assessed value of the structure. ill The base value of the structure covered by this section shall be the assessed value of the structure prior to the commencement of rehabilitation. as determined by the county assessor upon receipt of an application for the tax exemption. ill The tax exemption provided in subsection (a)(l) shall commence upon the completion of the rehabilitation and the amount exempt from tax shall be an amount equal to the increase in assessed value. if any. resulting from the rehabilitation of the assessed commercial or industrial structure. as determined by the county assessor: and this amount shall only be applicable to any subsequent assessment or reassessment. In any year in which the market value of the qualified real estate decreases below the base value. as determined pursuant to this section. no credit or refund shall be provided to the owner. ill The exemption shall run with the real estate for a period of five (5) years. ill Nothing in this section shall be construed as to permit the county assessor to list upon the land book any reduced value or any reduced taxes due to the exemption provided herein. ® Prior to beginning the rehabilitation. the owner of any real estate meeting the criteria set forth in this section shall make application to the county for exemption on forms provided by the county. Upon receipt of the application. the county assessor shall determine the base value of the structure. The approval of the application to qualify shall be effective for a period of two (2) years from the date of approval. Nothing in this section shall prohibit an applicant from reapplying after expiration of this time period. ill Upon completion of the rehabilitation. the county assessor shall be notified in writing and shall inspect the property to determine the assessed value of the structure and determine the amount. if any. of the rehabilitated real estate tax exemption for that 1000:5781.2 (Version III) (2/3/94) -4- 093 - - structure. No property shall be eligible for such exemption unless the appropriate building permits have been acquired. and the county assessor has verified that the rehabilitation indicated on the application has been completed and meets the requirements of this section. In determining the base value and the increased value resulting from the substantial rehabilitation, the county assessor shall employ usual and customary methods of assessing real estate. @ The board of supervisors hereby authorizes the county assessor to implement any policies or procedures necessary to effectively implement this article. 1000:5781.2 (Version III) (2/3/94) -5- 094 - - (5) That the title of Article XIII of Chapter 8 of the Code of the County of Chesterfield, 1978, as amended, is amended to read as follows: Real Estate Exemption for Rehabilitation of Historic Landmarks and for Commercial and Industrial Real Estate Located within an Enterprise Zone 1000:5781.2 (Version III) (2/3/94) -6- 095 - - (6) That Section 12-1.4 of the Code of the County of Chesterfield. 1978, as amended, is added to read as follows: Sec. 12-1.4. Exemption for qualified business. Effective January 1. 1994. any business required to obtain a license or licenses based on gross receipts or purchases pursuant to this chapter. and which is located within an enterprise zone shall be entitled to a full tax credit (based on the increase in gross receipts or purchases over the base year) for a period of five (5) years if such business is the first occupant to locate in a building which receives a certificate of occupancy after January 1. 1994 or if such business makes improvements to an existing property that result in a twenty- five percent (25%) or more increase in the assessed value of the property. as determined by the county assessor. The base year will be the calendar year immediately preceding the year of qualification. The basis for the license during the five-year qualifying period will be the gross receipts or purchases during the base year or the gross receipts for the prior year. whichever is less. Such credit shall run with the real estate for a period of five (5) years and shall first be used to satisfy any delinquent debts owed to the County by the business. The cumulative tax credit available pursuant to this section shall not exceed an amount equal to the amount which was originally invested in the property to meet the criteria of this section. lOOO:57H1.2 (Version III) (2/3/94) -7- 096 - - (7) That Section 20-34 of the Code of the Countv of Chesterfield. 1978, as amended, is amended and reenacted to read as follows: Sec. 20-34. Water connection fees. 000 ill No capital cost recovery charge for a meter size of five-eighths inch (5/8") or less shall be required for any business within an enterprise zone which seeks to make a new connection to county water within the enterprise zone. This exemption shall expire on December 31, 2014. 1000:57S1.2 (Version III) (2/3/94) -8- 097 - - (8) That Section 20-68 of the Code of the County of Chesterfield. 1978, as amended, is amended and reenacted to read as follows: Sec. 20-68. Wastewater connection charges. 000 ill No capital cost recovery charge for a meter size of five-eighths inch (5/8") or less shall be required for any business within an enterprise zone which seeks to make a new connection to county wastewater within the enterprise zone. This exemption shall expire on December 31. 2014. 1000:5781.2 (Version III) (2/3/94) -9- 098 - - (9) That this ordinance shall become effective immediately upon adoption. 1000:5781.2 (Version III) (2/3/94 ) -10- 099 ~ B,c!.5,o, - CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page ...L of-1... Meeting Date: Item Number: 8.C.S.b. Sub~ect: Set a Date for Public Hearing to Amend the Code of the County of Chesterfield, 1978, as amended, to provide that any unpaid vehicle license tax must be paid and a County decal must be purchased C priQr tQ uavment oftanv fwes for fa~ufe to have a County decal. ounty Aomlnlstra ors Lommen S~ ~~~~~ ~/~dd~~ l~ /~-t-- County Administrator: ,..,t2t2 ¿. 8. /C- . / BoardAction Requested: Set a date for Public Hearing for April 12, 1994 to enact ordinance to provide that any unpaid vehicle license tax must be paid and a County decal must be purchased prior to payment of any fines for failure to have a valid license decal. Summary of Information : Currently the License Inspector issues a summons or citation for violation of the local motor vehicle decal ordinance, with a penalty of between $25.00 and $100.00. The Treasurer currently applies the fine to the outstanding tax due, but the full tax is never paid and no decal is purchased by the resident. Occasionally a resident will decide that the cumulative fines for a number of summonses or citations are cheaper than paying both (1) the motor vehicle license tax, (which averages more than $131 for automobiles and $160 for trucks) and (2) purchasing a decal ($25.00). State law permits Chesterfield to require that a violation of the motor vehicle license tax ordinance by the owner may not be discharged by payment of a fine unless the license tax has been paid and a decal has been purchased. The proposed amendment will require the owner to pay the tax and purchase a decal before paying the fines. This will eliminate the need for the Treasurer to apply fines to the outstanding tax due. If adopted, the ordinance will be effective in ninety (90) days Preparer: Attachments: . Yes D No County Attorney 1103,5771.1 (4634.2) I # 1.00 -, - AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1978, AS AMENDED, BY AMENDING AND REENACTING SECTION 14.1-28 RELATING TO ISSUANCE OF PARKING TICKETS AS OPPOSED TO SUMMONSES FOR VIOLATING DECAL LAWS BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Section 14.1-28 of the Code of the County of Chesterfield, 1978, as amended, is amended and reenacted to read as follows: 000 ill Any violation of this article by the registered owner of the vehicle shall not be discharged by payment of a fine except upon presentation of satisfactory evidence that the required license has been obtained. (2) adoption. That this ordinance shall become effective ninety (90) days after the date of ... 1103:4634.2 - 1 - 101 ~ D .' / O. 1_...." w.) . .......... CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page -2of~ Meeting Date: February 9, 1994 Item Number: 8.C.6. Subject: Revision to the Minutes of January 12, 1994, Board of supervisors Meeting Regarding State Acceptance Resolution for Antler Ridge, Section 5. County Administrator's Comments: R~I~d A-p/~h~ County Administrator: ~ BoardAction Re~uested: Summary of Information: The Virginia Department of Transportation, pursuant to Section 2.1(F)(4), Subdivision Street Requirements, require that an acceptable agreement from the local government be executed which absolves that Department from any responsibility or liability for any detention facility in developments that may incorporate stormwater detention/retention drainage facilities within the drainage area for that development. On January 2l, 1994, a Comprehensive Stormwater Detention Agreement between Chesterfield County Board of Supervisors and VDOT was recorded in the Circuit Court of Chesterfield County, satisfying the VDOT requirement. Therefore, the above referenced resolution should be revised to reflect the wording of the agreement and the new resolution format requested by VDOT. Staff recommends approval of revision. Preparer: 1 tttlr4~4 Rlcard M. McE fish Title: Director Environmental Engineering Attachments: . Yes D No 1# :102 -.... - CHESTERFIELD COUNTY: At the regular meeting of the Board of Supervisors held at the Courthouse on January 12, 1994 at 3:00 p.m. This day the County Environmental Engineer, in accordance with directions from this Board, made report in writing upon his examination of the roads in Antler Ridge, Section 5, Matoaca District, and Whereas, the Resident Engineer for the Virginia Department of Transportation has advised the Director of Environmental Engineering, the street(s) in Antler Ridge, Section 5, Matoaca District, meet the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportation, and Whereas, the County and the Virginia Department of Transportation have entered into an agreement, recorded in Deed Book 2453, Page 405, January 21, 1994, for all stormwater detention/retention facilities in the County. Therefore, upon consideration seconded by that the roads in Antler Ridge, and they hereby are established whereof, and on it Section 5, Matoaca as public roads. motion of is resolved District, be And be it further resolved, that the Virginia Department of Transportation, be and is hereby requested to take into the Secondary System, pursuant to Section 33.1-229, Code of Virginia, and the Department's Subdivision Street Requirements, the following: Name of Street: Gallant Fox Drive Length: .21 miles From: the end of Route 4908 To: the intersection of Kentucky Derby Drive Guaranteed Right-of-Way Width: 50 feet. Name of Street: Gallant Fox Terrace Length: From: the intersection of Gallant Fox Drive To: the cul-de-sac Guaranteed Right-of-Way Width: 50 feet. .05 miles Name of Street: Kentucky Derby Drive Length: From: the intersection of Route 4700 To: tie into Kentucky Derby Drive, Antler Ridge, 6 Guaranteed Right-of-Way Width: 50 feet. .27 miles Name of Street: Kentucky Derby Court Length: From: the intersection of Kentucky Derby Drive To: the cul-de-sac Guaranteed Right-of-Way Width: 50 feet. .08 miles Name of Street: Secretariat Drive Length: .06 miles From: the intersection of Kentucky Derby Drive To: the dead end Guaranteed Right-of-Way Width: 50 feet. This request is inclusive of the adjacent slope, sight distance, clear zone and designated Virginia Department of Transportation drainage easements indicated on the development plat. These roads serve 61 lots. This section of Antler Ridge is recorded as follows: Section 5, Plat Book 78, Page 36, May 15, 1992. Vote: Certified By: ". 103 Theresa Pitts, Clerk Board of Supervisors to the ~.".. .- .-/- ~---- -, () i j '[' v '-' t ' - CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page ..LoLL AGENDA Meeting Date: February 9, 1994 Item Number: 8. C. 7 . '- Subject: State Road Acceptance County Administrator's Comments: ~ e..~1l.IM J 4~~ County Administrator: ~ BoardAction Requested: Summary of Information : BERMUDA: Thornhill, Section 1 Thornhill, Section 2 CLOVER HILL: Stonehenge Hills, Phase I & II MATOACA: Foxcroft, Section II Highberry Woods, Phase II MIDLOTHIAN: Dedication of Otterdale Road and Justice Road f J,1(/J r. /;11 ./ Preparer: i· __ ;r. v "trY,.:: lchar M. MCE lsh Director Title: Environmental Engineering Attachments: . Yes D No 1# 104 I - TO: Board of Supervisors FROM: Environmental Engineering SUBJECT: State Road Acceptance - Thornhill, Section 1 MEETING DATE: February 9, 1994 Thornhill Drive Farmstead Way Thornhill Court Rockhaven Drive Rystock Court Nomini Court THCJRNHXLL SECTXON ONE , ~ .. I "-l, A, , '" .. ~<f ...~ ~ \.... ..., ......... -. : .¡<,....i.Y r:.V -<~.z -r~r..::l' , '" ... ~ ~ 1It....uu. ,J. (,(]I' c~"u e'l ~ I .~ ~.... -....... À, ~. 105 TO: FROM: SUBJECT: MEETING DATE: .- Board of Supervisors Environmental Engineering State Road Acceptance - Thornhill, Section 2 February 9, 1994 Thornhill Terrace Thornhill Place THORNHILL SECTION TWO r ,.¡.Y ,': "'tlÁJ~r r--... ..·"'rr....Üf.J~l,,""I ,..,...~ rr '0 ...., ~'~< :¡ ,;..,~....~ ~ I 'ð ..~ , , "---- _:/ ,.!¡' I ' '4/'-:::"'- _ i if ~ ¡ ~o..,:¡ ) I ~/ HlR..uC' S?~ ~ à¡ GOlf COURSE ~ I I t;; ~I L ,~ ""', \'K. , \ '...... I \ ......."'w...¡ ~,\<~ \ /1' , '0- '\-'7' 1.06 ,I ...........-. - TO: Board of Supervisors FROM: Environmental Engineering SUBJECT: State Road Acceptance - Stonehenge Hills, Phases I & II MEETING DATE: February 9, 1994 Huddersfield Drive Hixson Drive Hixson Place STONEHENGE HILLS PHASES :r & IX l,flDL 0 TH/AN '\ \~ \\ \~ ~ I .. I [¡ -~-~)- ~~-~~..\'Þ --L~__ ~-~$Jf.- 8--'1 \t THIS 51 r£ 107 TO: FROM: SUBJECT: MEETING DATE: -, - Board of Supervisors Environmental Engineering State Road Acceptance - Foxcroft, Section II February 9, 1994 Fox Club Parkway Fox Crest Way Fox Crest Place Fox Crest Lane Fox Crest Circle Fox Crest Court Lake Bluff Parkway FOXCROFT SECT:rON II ~ 108 ........~ - TO: Board of Supervisors FROM: Environmental Engineering SUBJECT: State Road Acceptance - Highberry Woods, Phase II MEETING DATE: February 9, 1994 Highberry Woods Road Highberry Woods Place Highberry Woods Drive Highberry Woods Lane H:I:GHEJERRV WOODS PHASE XX ~ :: ~ 1.09 - TO: Board of Supervisors FROM: Environmental Engineering SUBJECT: State Road Acceptance - Dedication of Otterdale Road and Justice Road MEETING DATE: February 9, 1994 Otterdale Road Justice Road DEDICATION OF OTTERDALE ROAD AND '::;USTICE ROAD -,~.j;¡.'''' ....,;,.,......... ,I .... - d ,,' r \"J -¡ ..., -I ~. ....::: ~JI ! I I .. ......... - ~''''.::'".I.:-\ -""I' ....íl..t .. -.... -" # .... ."\ . cf ~ ~J ,...., :.;'1 ::;./ -ï '\ \ I~ ~ '\- -..."" - ~ :110 _. - II n . Q .", L, .v' CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page ---.L of --L Meeting Date: February 9, 1994 Item Number: a.C.8. Subject: Approval of a License Agreement for the Rehabilitation of the Private Sewer System Serving Defense General Supply Center County Administrator's Comments: R~ County Administrator: ~ Board Action Requested: Staff recommends that the Board of Supervisors approve a license for installation of new private sewer lines within dedicated rights of way, to serve Defense General Supply Center and authorize the Chairman of the Board and County Administrator to execute the necessary agreement upon approval by the County Attorney. Summary of Information: The United States of America, through the Department of the Army, Corps of Engineers has requested that the Board of Supervisors approve a license agreement for the rehabilitation of the private sewer system serving Defense General Supply Center. This agreement will cover the installation of sewer lines and accessories within dedicated rights of way. This request has been reviewed by staff and approval is recommended. Preparer: ~~~~ Title: Senior Riqht of Way Aqent Dean R. Sasek Attachments: .Yes DNO 1# 1.11. -- VICINITY SKETCH - APPROVAL OF A LICENSE AGREEHENT FOR THE REHABILITATION OF THE PRIVATE SEWER SYSTEM SERVING DEFENSE GENERAL SUPPLY CENTER I -CONIFER HErGH."'fl- W:eek t II ";1 CO! I ~ I RD 1:12 ..t;-' 1: = ~ "- ,,, o ..,-- ....0 o v 'I. . . I , , , "t ~ \'\ . I \\ I ~ ~\ " '\- '" a, EXHIBIT "A" TO LICENSE FOR INSTALLATIONS UPON RIGHT-OF-WAY DACA~5, 3-94-1 SEWER'LtNE AND ACCESSORIES , ,DE~E~S¡:;.GENERAL SUPPLY CENTER, : .'. ," :' 'I; ~." ............_ .1. i RICHMOND 1.13 - - " (), Q ìJ {,,;-' I I !: .,i i,' ~" CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page i of -1- Meeting Date: February 9, 1994 Item Number: S.C.9. Subject: Request to Quitclaim a Variable Width Drainage Easement and the Associated 20' Ingress/Egress Easement Across Property Owned by GBS Holding, LTD. County Administrator's Comments: 4~ ~ ~~ County Adrnini~tor: Board Action Requested: Staff recommends that the Board of Supervisors authorize the Chairman of the Board of Supervisors and the County Administrator to execute a quitclaim deed to vacate a variable width drainage easement and associated 20' ingress/egress easement across the property of GBS Holding, LTD. Summary of Information: George B. Sowers, Jr., President of GBS Holding, LTD. has requested the quitclaim of a variable width drainage easement and associated 20' ingress/ egress easement across the property of GBS Holding, LTD., in proposed Poplar Creek, Section E. These easements are no longer needed because an alternate location for the drainage structure has been chosen. This has been reviewed and approved by staff. District: Matoaca Preparee",jf . , John ¡ i' '-./ / '!. "'.' -LJ'-- ,7 ,. I/y' .'ÝI W. Harmon Title: Riqht of Way Manaqer # 114 Attachments: . Yes DNO ,........-. - VICINITY SKETCH REQUEST TO QUITCLAIM A VARIABLE WIDTH DRAINAGE EASEMENT AND THE ASSOCIATED 20' INGRESS/EGRESS EASEMEN~ ACROSS PROPERTY OWNED BY GBS HOLDING, LTD ERRANO RO Church of THE MEA I, MARBIET I ~ FRA!(Ç!yj . CTI RD ' ~ //71101 ~~ æ ~~B~ BJ v ~ 1 WEDGEMOHT OR N 2 MANSFIELD CROSSING TERR 3 MANSFIELD CROSSING ¡;¡ o K 1.15 ~ - ~ S)~ ~ ,,~~ "'" "'!-'ß I..~ \.\3- 1i -A\\~. . D~e:% - 8-/0-9é' Scale: 1''=/00' Job No.: e--"i'-8ê: , _~D._ ---- ---- ----0 7 ·0 x,' l -S! Q, \) 'l /8 " I::> ....... ßALZEQ - ~Ef.·LECTINC TOMOR~OW :11.6 . PLANNERS. ARCHITECTS. ENGINEERS. SURVEYORS. 501 Branchway Road. Suite 100 . Richmond, Virginia 23236 . 794-0571 . Fax 794-2635 1514 East Parham Road. Richmond, Virginia 23228 . 262-6046 . Fax 264-3037 - - (1 " ,.> h U,l-,If/·!,f . CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Pageìof~ Meeting Date: February 9, 1994 Item Number: 8 . C . 10 . a. Subject: Request for permission for a Concrete Dumpster Pad to Encroach within an Existing 20' Sewer Easement County Administrator's Comments: /(~ )~ County Admini~trator: ~ Board Action Requested: Staff recommends that the Board of Supervisors grant D. R. Farren, Jr. permission to have a concrete dumpster pad encroach within an existing 20' sewer easement; subject to the execution of a license agreement. Summary of Information: D. R. Farren, Jr. has requested permission to have a concrete dumpster pad encroach wi thin an existing 20' sewer easement. This request has been reviewed by staff and approval is recommended. preparer:~~ -J csi~~ John W. Harmon Title: Riqht of Way Manaqer 1# 117 Attachments: . Yes DNO - VICINITY SKETCH - REQUEST FOR PERMISSION FOR A CONCRETE DUMPSTER PAD TO ENCROACH WITHIN AN EXISTING 20' SEWER EASEMENT - D R FARREN JR AS Thunderbird .. Outdoor Genter à '(J'). ~ - -:'¡ ...., _.··.__h_ .MQ.RRISETT . .-:' " '~p i3~' ~U" i c"'!: ~ VI,,!£, 0 _I )~O ~c~ "ßìi¡9, ~;;~~ .= c::. r<"::I'::D:D _lEISURE~ :;1'" D~ TERR ~\J (ßi .~ I . ,". .' -.---.--. --.~.. - I oUlhem-~r8a----¡ I ' L:U « ---'---' -...-.-----...,. If / :l1B - A::;; /~~ '.~:,¿. :::. ~:1 S 82· 2S' 25" W- .. .'OI.n yoa ,. "Z<>" .. ~~\ .~ / i_-..... /' "- II" 1M \ - ;;u g~~ ~~~ -~~" ~n di ¡¡;~ ~!~ " ¡I'! j ·t ~ õ 5 ~~fì ~ ~ ! ¡( fj;"l"i'1~" ""'}"';"~:(!>:~:i"¡~':~!:~~7" '" ., ~~ ~ g ~ 0 ¡;;~ 'I'~ m -" V> ~ ~ is ~ :z m u¡ ( ; \ ~ ~ ~~ e ~ ~ ~ .,.'.\'-. "'..' . .;.,....,\¡~,.....~,\.>. ......~;.r........ ; ~ ... < < q ~ < '" :i' 0 0 ~~ 0 q "1 ~ ~ I}>r Š" ~ I I I '" üj '" ~ ~~~ "~ "' '" ü¡ ü¡ .... .... !i ë§ .... 0 :0 P '" r~ p :0 :0 ç¡ ~ '" n n ~ ¡¡ ..i\ ¡;~ ~ ~ .., .., N i &> ~~ ~ '" N m I ¡!~ E ~ ~ !Š ~ ~ 2 ~ ~:S .' ~-- ~ ~ ~ . g£ 119 al õ ~ , . ~ I , ~ .~ '" i!:r .~ ~ ~ ~ . --1 n ~ ¡¡ -< .., § ¡¡ ~ ~ ¡€Ð- .~ ~ ~ ä ~ ;:: ~ ~ " þ ! [. -¡¡ . " r ~ . '~ " ~ ~ " - - " . /: g. C./D.b. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page -L of -L Meeting Date: February 9, 1994 Item Number: 8 . C . 10 . b. Subject: Request Permission for Portions of Three Foot Bridges to Encroach within Two Existing Easements County Administrator's Comments: R~~J A-ff^~ County Admini~tor: ~ Board Action Requested: Staff recommends that the Board of Supervisors grant Douglas R. Sowers permission to have portions of two foot bridges encroach on a drainage easement across lot 6, St. James Woods, Section B; and, a portion of a foot bridge encroach on an existing 20' sewer and drainage easement across property south of future Wilson Wood Court; subject to the execution of two license agreements. Summary of Information: Mr. Douglas R. Sowers has requested permission to have portions of three foot bridges encroach within an existing drainage easement and an existing sewer and drainage easement. This request has been reviewed by staff and approval is recommended. preparer:~~ ~ ~~ Dean R. Sasek Title: Senior Riqht of Way Aqent Attachments: . Yes DNO I # '120 -, VICINITY SKETCH ,- REQUEST PERMISSION FOR PORTIONS OF THREE FOOT BRIDGES TO ENCROACH WITHIN TWO EXISTING EASEMENTS '. If :121 \ 'I ~ - r~\I~' - ~n ~'i~ ~,,~ " I ~~ ~ ~t~~ \ ~to~ X ~~ ' ~¡j !¡:t ~~ ~~~ ~~ '7 W '1'1 à~~ ij ~~ î~ ~ ~ rz..7Go'..e-~ ~~ 'i~~ ~ > ""''''''~>" ~ ~ J t ~~ ))~o,. ~~ § if ~ N g ~ 'I t \\~ ~ \ t. \ \ ~ ~ 'Ii ~ & ~ t I ~ I I I I I \1 ' t .// // ! ~ ~ :¡ , .- ~ :~ : Q , ~ '1' r i1 r 1~1 tJ ~ . ''S í- f F t¢ ðI fl ~ - ¡r H f O:f't '., I; \\ i¡ ~ \\, a I', \ i~ ~, " \ iil , !I ¥ R .¡ ¡ I 1; I f ~ \¡ I~ ·š 2 { ~ ~ r----------o:: J,...;.::::::::-, f y¡/ 'ù ~ ~\ j/ :'~::'::...... !.. , ~------------- I r I 1."2Z'" I .' I IL"';.~'·_"""__.'''';~'''''~~ '--_<II'.""",~.~ I -- '- \ '\ ,.,_.~... " .... . . I .~ I ~ I I I \ \I~ ~\ ~ /¡; ~!" " .. C; §,¡) ," .,.' .' " If" rJ' ,.,';..;- ,..¡- ."ç o ~ > ~ ~ ~~ l , :~J' ':"': H . . ; l¡~ :-9 ~~ /f ®~ ,',L è)~bl'\ ~ ~~~ ~ ~~t "" ~~~ ~ . ~ . 3J ~ ~ ~ ~ ~ ~ 'i I ~ I ) ," ! i ~ I ~ I ~ '--'\ l\~~ ®® !;' -0 p,'J ~O 0..... OOQ.. ~H ~~~ :-: 5;;: ªªS i~5 ~r! ~o! ~~~ ~S~ ~~~ ~~; :~;; il:;:; i.a ~æ: š~i B~: ~~= ën~ . 3: i~!!' =;. ;:';0 ª~ ~~~ ~~ 2=_ r' " ~ ~ ~ ~' :: ~ N .. .. .. .. 0 .. .. :: :; ::. :. :. :: ;; .. . 15 iJ¡r[ ç t t. ~ ~ ~ ~ ~ £ ' e1 \ I 1\\ ~ I ~S: ~ I ~~I J~ , I' ~ ' ~ I ~ ' ~, ,~ /,. r~//J ~:;: ~= 12: ~:: nnnn~ ~ :~ J2~ 'j~ ~~ ¡¡¡¡!¡i!! ~. :: ~~ :; ~î ~.~,~. ~...:. ~.r.:. i. ~.~, no ..... ~ ~~.' =." ~ N_:~, Š~ .., ~. ~.:.:r-;.-_: =.:.;r.; ¡.~,~. ;.~n.~ ~~ ~:_' ~~. ;: ~.~.~ -:. ........ co-... :~ ~; j;~ =: 5:.. _ ~ _:: ....t§ _= _-: _= . (' §~ ¡¡~ 5~ 5= ~~ 5~ 'õ~ ¡¡= §¡; =;¡ ~:5 =; :" "" ~..; §. "'; !~ ...; !. ". !~ ;. !~ .;¡:; !: !, !: ;~ F H ~~ ;~ ~5 ~5' ~ ~~ ;~ ~æ ;~~ . ~; · f I~ :~ ~~ I~ :S ~ .... 00 ~: 123 1lJ1l~ ~.¡'¡'","",IIPI\-"""""'~~'~._.1 - - - (" J..." ~.C.II, CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page -.L of ---L- Meeting Date: February 9, 1994 Item Number: 8.C.Il. Subject: Acceptance of a Parcel of Land along Winterpock Road from James B. and Betty C. Rogers County Administrator's Comments: R~c..o-jÞt/1)~ )~~ County Administrator: ~ Board Action Requested: Staff recommends that the Board of Supervisors accept the conveyance of a parcel of land containing 0.517 acres along Winterpock Road from James B. and Betty C. Rogers, and to authorize the County Administrator to execute the necessary deed. Summary of Information: It is the policy of the County to acquire right of way whenever possible through development to meet the ultimate road width as shown on the County Thoroughfare Plan. The dedication of this parcel conforms to that plan, and will decrease the right of way costs for road improvements when constructed. Preparer: ~-~ S,.~_ Dean R. Sasek Title: Senior Riqht of Way Aqent Attachments: .Yes DNO 1# 1.24 >- .-. VICINITY SKETCH ACCEPTANCE OF A PARCEL OF LAND ALONG WINTERPOCK ROAD FROM JM1ES B AND BETTY C ROGERS g : 0 -6 a: --- r ! i \~.~ '-~ ":~ '\Zt \\ T---- II ~ ~''''''' I ~ ~".~ 1'<,,; i PLANTATION -'1 TRACE :::.1" I g"", I!I~)\(;II TI!4C{} y\J>.~1 0-12500 I 0-12500 N 125 - ...... / N/F Islet, ______ J /lß 17841J'- /3~ I 1"W -- I . Z. -- SO' ¡G 0' _______ tJ ;3,?1 .u .3C;;S3BC;;B.4~37 £ 11720210. '!'J<.!?07 ,f': 7/Z:65 , L = IZ487' ~ : loo02'5tEN R:¡£8Z55' L =/34. 73' ¿¡ : 11"/8 '35" ~ , ct ~ 't ~ "- -...: " l\.J ~ \9 ~ AI/F James 8. .,. ß~'¡'fy C. Rogers "- (P.5. 244Z ~. 48L)) ~ T.M. : /L)~-05- 0/ - 00 -600 -003 ~. (J~ 5:)~ I I( ~ ~ t( ff¡ r<) ~ ~ ~ ~ I:\) (;) ~ :< Q ~ ~ ....... !f1 ~ A-D~ ~ ~ \ A-0' 11 ,!>A-~ ~? ß '?~ O~ rJ (1 t- t-1 -eCJ -\.cQ:: ~I:;JI ~I ~~I A.//F Wo f-ers ~ffi (/)8. 241Z ?G. 78:1) ¡~ fLAT SHOWII\lG. R 30' R/W DEDICRTIOI\l Okl THE WESTERN LINE OF WltJTEI<POCK... eORD 1f\J THE MATORCR DISTRlCT OF 126 - q.fI, - CHESTERFIELD COUNTY BOARD OF SUPERVISORS REPORTS Page L of...L Meeting Date: February 9, 1994 Item Number: 9.A.. Report On: status of General Fund Balance, Reserve for Future Capital Projects, District Road and street Light Funds, Lease Purchases, and School Board Agenda County Administrator: # Attachments: . Yes D No 1# :1.27 Board Meeting Date 07/01/93 07/01/93 07/01/93 07/28/93 09/22/93 11/23/93 gfbal -, - CHESTERFIELD COUNTY GENERAL FUND BALANCE February 3, 1994 Description Amount FY94 Beginning Fund Balance Reclassification of trustee reimbursement from June (FY93) to July (FY94) 125,153 Repayment of Advance for Shrink Swell Soil 125,000 Funds to cover loss of revenue and pay for expenses related to fall ball program ( 15,000) Creation of six fire- 195,000) fighter positions to assist volunteer staffing. Appropriate and transfer (2,800,000) excess fund balance (above 7.5% of FY94 expenditures) to the Reserve for Future Capital Projects Balance $23,175,786 23,300,939 23,425,939 23,410,939 23,215,939 20,415,939 :128 Board Meeting Date 11/22/89 12/13/89 06/30/90 06/13/90 06/27/90 06/27/90 - - CHESTERFIELD COUNTY RESERVE FOR .....UTU!Œ CAPITAL PROJECTS TRADITIONALLY FUNDED BY DEBT February 3, 1994 Description Amount FY89 Excess revenue $2,119,900 FY90 Budgeted addition 1,881,500 Designation from June 30, 1989 Fund Balance 1,500,000 Purchase of land-Cogbill Road ( 630,000) Purchase building at 6701 West Krause Road ( 400,000) Budgeted addition of excess revenue 2,100,000 Purchase medical building for future library site ( 735,000) Funds to purchase land for park on Lake Chesdin ( 600,000) Budgeted but not appropriated funds to purchase land for school and park sites (2,000,000) 12/12/90 FOR FISCAL YEAR '91 BEGINNING JULY 1, 1990 06/30/91 03/13/91 Fill dirt for cover repair at Fort Darling Landfill ( 180,000) Budgeted addition from FY91 revenues 4,000,000 Designated but not appropriated funds to cover construction contract for MH/MR/SA building if bonds are not sold in fall, 1991 (1,806,800) FOR FISCAL YEAR '92 BEGINNING JULY 1, 1991 07/01/91 Regional Jail Authority as approved in the FY92 Adopted Budget (which will be reim- bursed) rfcip (1,000,000) Balance $2,119,900 4,001,400 5,501,400 4,871,400 4,471,400 6,571,400 5,836,400 5,236,400 3,236,400 3,056,400 7,056,400 5,249,600 4,249,600 129 08/28/91 08/28/91 08/28/91 11/27/91 03/27/92 03/27/92 04/08/92 - Provide funding for improve- ments at Northern Area Landfill to allow reallocation of General Fund dollars to recycling programs Additional funding for Bon Air Library expansion Add back MH/MR building funds which were previously deducted for construction - ( 315,000) ( 275,500) 1,806,800 Appropriated funds for T.V. arraignment equipment but holding in reserve account until prices and all costs are confirmed (115,000) Add back funds previously deducted to purchase land for school and park sites 2,000,000 Funds designated for interest costs in FY94 due to acceler- ated 1988 School bond issue (1,400,000) Designated but not appropriated funds for Centre pointe Fire Station construction in FY95 (2,314,800) FOR FISCAL YEAR '93 BEGINNING JULY 1. 1992 04/08/92 04/08/92 04/08/92 04/08/92 05/13/92 07/22/92 07/22/92 rfcip FY93 budgeted addition FY93 Capital Projects (revenue sharing roads $500,000; indus- trial access $300,000; drainage $200,000) Funds to convert Meadowdale Boulevard building into Hopkins Road Library Funds to construct lights along portions of Jefferson Davis Hwy Funding for emergency access for Millside subdivision contingent upon necessary right-of-way acquisition Funding for design phase of Jail Annex Funds to purchase Castlewood 2,600,000 (1,000,000) (1,386,500) ( 500,000) ( 80,000) ( 500,000) ( 315,000) 3,934,600 3,659,100 5,465,900 5,350,900 7,350,900 5,950,900 3,636,100 6,236,100 5,236,100 3,849,600 3,349,600 3,269,600 2,769,600 2,454,600 1.30 08/31/92 09/09/92 09/09/92 09/09/92 11/12/92 11/24/92 12/09/92 12/09/92 12/09/92 12/09/92 06/30/93 06/30/93 - - Budget Change Request to fund wetland study of property on Cogbill Road ( 14,000) Supplement to finish improvements to intersection of River and Walkes Quarter roads ( 13,400) Funds for Charter Colony Parkway (140,000) Sidewalk at Enon Library ( 20,000) Designated and appropriated, if needed, funds to cover shortfall in construction of Public Safety Academic/Training Building (326,OOO) Increase from FY92 Results of Operations 661,550 Unappropriated funding for TV arraignment 115,000 Appropriated $1,941,200 balance plus $661,550 addition from FY92 ending fund balance and use of funds pre- viously appropriated for TV arraign- ment $115,000 for Jail Annex (2,717,750) Unappropriated funds from 11/12/92 appropriation for construction of Public Safety Academic/Training Building 139,980 Appropriated to cover shortfall in construction Jail Annex ( 139,980) Enon Library Sidewalk - project complete 13,401 Funds which were not needed for the pUblic safety academic building. Interest on the bonds were sufficient to cover this appro- priation. 186,020 05/12/93 FOR FISCAL YEAR '94 BEGINNING JULY 1. 1993 07/01/93 07/01/93 rfcip Appropriated FY94 funds for Cedar Springs Rural Road addition (FY94 Secondary Road Improvement) ( 35,000) FY94 Budgeted Addition FY94 Capital Projects 3,500,000 ( 2,793,OOO) 2,440,600 2,427,200 2,287,200 2,267,200 1,941,200 2,602,750 2,717,750 o 139,980 o 13,401 199,421 164,421 3,664,421 871,421 :131 - - 07/28/93 Appropriated funds to cover entire ( 80,700) 790,721 cost of KeithwoOd/Hylton Park Drainage project. 08/25/93 Supplemental revenue sharing match ( 200,000) 590,721 for FY93 to fund Ledo Road 09/08/93 Supplemental appropriation for ( 91,000) 499,721 Charter Colony Parkway 10/13/93 Transfer for Northern Area ( 370,000) 129,721 Landfill 11/23/93 Transfer from fund balance 2,800,000 2,929,721 as per Section 18 of the FY94 Appropriations Resolution 11/23/93 Transfer for Phase I development ( 660,000) 2,269,721 of the Warbro Road Athletic Complex 12/15/93 Designation for John Tyler (2,269,721) 0 committment pending decision on Bond Referendum date. rfcip 132 (') C/J .... 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Q. ... t:¡:; þ - þ =' n n -I :I: ::D m m C') m z -I ::D o :I> o "T1 c:: z o en -I ::D m m -I ï Ci) :I: -I en o en -I ::D - C') -I ::D o :I> o :I> Z o en -I ::D .....m com co-l ~ï Ci) :I: -I "T1 c:: Z o en "T1 CD Q" .., C 0) .., '< (¡,) 1.33 Date Beqan 12/88 03/89 12/89 10/92 10/92 10/92 09/93 12/93 - - Prepared by Accounting Department January 31, 1994 SCHEDULE OF CAPITALIZED LEASE PURCHASES Description APPROVED AND EXECUTED Airport state Police Hangar Additions County Warehouse Total Geographic Information System ("GIS") - Automated Mapping System Data Processing Equipment School Copier School Copier School Copier School Copier Real Property Lease/ Purchase TOTAL APPROVED AND EXECUTED Original Amount 128,800 331.200 460,000 3,095,000 2,015,570 22,797 23,322 18,750 36,605 17.510.000 $23.182.044 PENDING APPROVAL AND/OR EXECUTION None Date Ends 12/00 1/98 1/95 9/97 10/97 10/97 8/98 12/01 outstanding Balance 01/31/94 88,504 227.580 316,084 2,205,000 56,332 17,628 19,048 15,340 35,091 17.510.000 $20.174.523 134 - - (' CHESTERFIELD COUNTY PUBLIC SCHOOLS CHESTERFIELD. VIRGINIA February 8. 1994 Bird High School Auditorium 10301 Courthouse Road Ext. Chesterfield. Virginia 23832 SCHOOL BOARD MEMBERS Elizabeth B. Davis-Chairman. Dale Marshall W. Trammell, Jr.-Vice-Chairman, Bermuda Timothy Carter Brown, Midlothian Harry A. Johnson, Ed.D., Matoaca Dianne E. Pettitt. Clover Hill Thomas R. Fulghum, Superintendent .,r.-.... , , AGENDA 7:30 P.M. PUBLIC HEARING ON CAPITAL IMPROVEMENT PROGRAM PUBLIC HEARING ON FY1995 BUDGET BIRD HIGH SCHOOL AUDITORIUM REGULAR SCHOOL BOARD MEETING BIRD HIGH SCHOOL AUDITORIUM IMMEDIATELY FOLLOWING PUBLIC HEARING A. Call to Order, Roll Call. Flag Salute - Mrs. Davis. presiding Boy Scout Troop 852 B. Acceptance of Minutes January 20. 1994 (Work Session) January 25. 1994 (Work Session and Regular Meeting) January 27. 1994 (Work Session) C. Agenda Approval D. Awards and Recognitions #53 Recognition of School Board Appreciation Week E. Superintendent's Report F. Action Items ~ ~" \, 1. Consent Agenda 7:30 p.m. , 1.34./ ·- Human Resources #54 Recommended Personnel Action for 1993-94 -¡¡;.' Operations and Finance #52 School Board Policy Revision: Sections 100 and 200: First Reading #55 Request Approval of Petty Cash Reimbursement for January, 1994, Disbursements #56 Approval of Capital Improvement Program (CIP) Annual Update 1995-1999 #57 Recommendation for Creating Attendance Area for New Settie Weaver Elementary School #58 Approval of Bellwood Staff Development Grant #59 Virginia Public School Authority (VSPA) Loan Application _ Enon Area Elementary School #60 Midyear Budget Review 1994-1995 (to be delivered) #62 Proposed Amendments to the 1993-94 School Calendar G. Non-Agenda Items H. Discussion Agenda. (No public testimony will be accepted on discussion agenda items.) I. Announcements, Communications, School Board Comments J. Executive Session (personnel, legal, land/property acquisition, discipline) K. Adjournment General Information The Chesterfield County School Board will meet as follows for the 1993- 1994 school year: July 20, 1993; August 10, 1993; September 14 and 28, 1993; October 12 and 26, 1993; November 9, 1993; December 14, 1993; January 11 and 25, 1994; February 8 and 22, 1994; March 8 and 22, 1994; April 12 and 19, 1994; May 10 and 24, 1994; and June 14 and 28, 1994. The executive sessions/work sessions will begin at 5:00 p.m. and will be held at the School Administration Building, 9900 Krause Road, Chesterfield, Virginia. The regular meetings will begin at 7:30 p.m. and will be held at the Public Meeting Room, 9901, Lori Road, Chesterfield, Virginia. If the place or time is changed, the public will be notified. . ' 2 J Sl/-. ~ - - ,.,.-...~ Following is the procedure by which the public may speak before the School Board at any of the above meetings: 1. Persons wishing to be heard on action items must notify the Superintendent's office by 2:00 p.m. on the day of the meeting. 2. Persons who have requested to offer public testimony will be heard when each item is considered. 3. Persons to be heard on non-agenda items will be heard during the specified section of the meeting. 4. It is requested that an individual conduct his/her presentation in three minutes; representatives of a group may speak for five minutes. 5. Public delegations. Public delegations or their representatives are required to submit in writing their request for hearing and their proposals to the Superintendent at least five days prior to the meeting at which they wish to be heard. ..~--. 1""', I; 3 I jJ/. 3 q, I~;. CHESTERFIELD COUNTY BOARD OF SUPERVISORS REPORTS Meeting Date: February 9, 1994 Report On: - Item Number: Roads Accepted into the state Secondary System County Administrator: ~ Attachments: . Yes D No 1# Page L ol..L 9.B. 1.35 - - COMMONWEALTH of VIRGINIA RAY D. PETHTEL COMMISSIONER DEPARTMENT OF TRANSPORTATION 1401 EAST BROAD STREET RICHMOND. 23219 January 19, 1994 c,-:'· '. '<-" Maner;:. ....,. JI\N 2 4 :i("~~ ,\ Î;'N ___.......·..v·..··-,·-···· Secondary System Additions Chesterfield County ...."........ .-,.~-., . Board of Supervisors County of Chesterfield P. O. Box 40 Chesterfield, VA 23832 MEMBERS OF THE BOARD: As requested in your resolution dated October 13, 1993, the following additions to the Secondary System of Chesterfield County are hereby approved, effective January 19, 1994. ADDITIONS LENGTH LAND-O-PINES. SECTION A Route 899 (O'Bisque Drive) - From Route 2122 to Route 2124 0.09 Mi Route 2121 (Baron Drive) - From Route 2122 to 0.26 mile South- west Route 2122 0.26 Mi Route 2124 (Sanchez Road) - From Route 899 to Route 2121 0.36 Mi Route 2120 (Tuskwi11ow Drive) - From Route 2121 to Route 2124 0.32 Mi Route 3181 (La Rosa Road) - From Route 2122 to Route 2124 0.09 Mi Sincerely, !!tb n,THW Ray D. Pethtel Commissioner 136 TRANSPORTATION FOR THE 21ST CENTURY -, /1, ~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2... of..L Meeting Date: February 9, 1994 Item Number: 11. Subject: DINNER MEETING County Administrator's Comments: 7:--S ~..,.~ H~~U¿El-"L. County Administrator:' ;£ l {. ~. "R. ./ BoardAction Requested: Summary of Information : Members of the Social Services Board will meet with the Board for dinner. There will be an overview of concerns and issues relating to social services. Preparer: " 1o.l1.J..,.u J 7YJ. LfJ~lI.J Theresa M. Pitts Attachments: DYes . No Title: Clerk to Board of Supervisors 1# 1.;~ I - _. - c: ANNUAL MEETING BOARD OF SUPERVISORS and CHESTERFIELD-COLONIAL HEIGHTS BOARD OF SOCIAL SERVICES February 9, 1994 - FOOD STAMPS A VERAGE MONTHLY CASELOAD 5000 4000 3000 2000 1000 o 1988-89 1989-90 1992-93 1990-91 1991-92 140% INCREASE )'./ JAi¡ /"1 I ' , /, ( .! f .~ , , : / .,/ _-1 ¿ '.. -of , ¡ (1) Food stamps ..- - Fifty-six counties . cities in Virginia had more than 1.000 familie_ ten receiving food stamps in May, ranked by percentage increase since May 1988. Locality May '88 families Percentage increase May '93 families Prince William Co. 1.153 4,281 271 % ......_......_.....~~.~.~..~..~...9.~~.........................................~~.~_..._.._...!.!.~.~ª..................._...............~.84:.._........... Chesterfield Co.* 1.444 3.883 169 ...........................i:\.I~!I.~.r:ï!i.................................!.!.ª.º.~__ _............_.},.~~.~............................) 62 Spotsylvania Co. 438 1.121 156 ___. Vil]inia B:.e_~i!....._.___~~~~__~!ºQ.~._..._..__.!.~........... Fredericksburg 465 1.154 148 WarT1!I1..~~!..................................~21 1,O~~ 143 Hampton 2.479 5,909 138 Fairfax. 9~~.............................:,,:,326~.T?~......... 126 Henri~ Co. 1.940 4,361 125 ._ ............~~!.sapea.!<..~_.__.... 2.718 5.~.§.!___101_..__ Henry ~. 975 1.917 97 Cul~per ~. 547 1,058 93 Rockingham Co. 676 1.299 92 .....m.....GJ.o.u~st~...~~............_............................5§~___ ......J,04ª..........................._.......ê0 ........... Hopeweil 9~ 1.749 85 . .......ChélrtottesviUj!..............................J,2§2 _.. . ..2,394..... 83 Albemarle Co. 624 1,118 79 .. ._...._._.~oct£.l k...J1, Z1ª__._ ___ _~º,91~.......__.._.._..]8_ ... Newport News 5,928 10.464 77 Caroline Co......... 585..J,025 75 Lynchburg 2.054 3,451 68 Franklin ~! .._....Jl..L...____..),~H 'ª-..5__ Acctlmack Co. 1.4û3 2.309 65 ---Mo.n:t~!!!m...~,___J,3$_9_.__2,~2.L__..__§~____.. Pittsylvania ~. 1,170 1.898 62 .........................._...$uifº ~._.............................7!~~_.._._.....~J.!5.~ª............................_._62.._......._ Roanoke~. 860 1.387 61 ..............................B~no~e........._...._......._.~J~..7___~.~.§.§..................__..._._......5ª.._........ Richmond 11.663 18.083 55 ._........Augu~...Çi)·~~._...._..........,...._.lt2.ºO J,ªJ.fL........................._5 J._...... DanviUe 1,950 2,856 46 ....._Elryl1~ck.,.Ç~..!_.___L~$ 1.1§~._....___~6__...._ Campbeil ~. 1,218 1.737 43 Portsmou1h 5,333 7 ¿9.L__.__4-2._...... Isle of Wight ~. 808 1.108 37 _.__~.º!1b..ªmpjlJn _G9.,_...._._......._..__~_~~ 1..33.§.............._.........___3.5._......_ Petersburg 3,029 4.048 34 Mecklenburg ~. 789 1.0§4 34 Bristol 917 1.211 32 Halifax Co. ~228 1,62J _~_ Wise ~. 2.750 3.535 29 __..h................~!I.!~..'º_~!,_.............._.................~J~~O ~.,.?º.ª............___2.~h._.......... CarTOlI ~. 905 1.147 27 __ª-uchanan ~. 1.675 2.084 24 Arlington ~. 1.644 2.013 22 Wvthe ~. 1.155 1.400 21 lee ~. 1.936 2,336 21 _-ªª~II ~. ~!~73 ~Jªª.?.... 20 . TazeweU Co. 2.333 2.775 19 ·.......:..JY.ª!!-ºI!!IÞ-!n Cq. 1.J~~6 !...~?..._ 19 Dickenson ~. 1.281 1,475 15 Smyt:b ~. 1,447 1,625 12 Scott Co. 1,221 1,341 10 Southampton Co. 1.008 1.007 7 STATE TOTALS 135,107 225.922 70% C1A) * 1_-..1.....__ ...._.__,_. .._,............._ *'*. -- - CHESTERFIELD CASES AID TO FAMILIES WITH DEPENDENT CHILDREN A VERAGE MONTHLY CASaoAD 1500 500 1000 o 1988-89 1989-90 1990-91 1991-92 1992-93 85% INCREASE (2) - ~-- '~'-'--""'- AFDC ·Twent'j-SIX counties and cities in Virginia had 500 or more families receiving Aid to Fam, les ','lIth Dependent Children as of May, ranked by percentage Increase since ;.1a~. :988, May '88 May '93 Percentage LocaHty families families increase Alexandria 718 1,628 127% Virginia Beach 1,581 3,334 111 Prince William Co. 794 1,669 110 Fairfax Co. 2,068 4,143 100 ,.. .................. Henrico Co.' 951 1,836 93 Arlington Co. 687 1,290 88 - - -- - ...- ~_._.__...._......__.. .<.. Chesterfield Co. * 797 1,381 73 Harn.p~()"..... ... ,),?~54 2,623 59 . -............... Accomack Co. 355 532 50 Charlottesville 547 772 41 ................... Chesapeake 1,618 2,282 41 Hopewell 415 580 40 - -- ._............. n ._'. _........._......................... ._. . ......... Montgomery Co. 452 614 36 Lynchburg 965 1,267 31 .. - . --.......-- - --.-.- j Richmond 6,365 7,803 23 Purtsmouth .______...._~,!6~ .. ~!~~~.. .- 22 - --.-- . .. . -.-----. .---..- Newport News 3,301 3,991 21 I 5,962 6,957 17 I Norfolk I .. , .. I Buchanan Co. 526 600 14 I I Petersburg 1,246 1,412 13 í ¡ I Danville 857 954 11 I Roanoke 1,807 1,996 10 .............. ...................... '..... ........................ ............ ................. Lee Co. 520 563 8 Wise Co. 832 894 7 ............".... . ....-.............................. Suffolk 1,028 1,088 6 Tazewell Co. 618 640 4 - "_h . -.. ..... 6""'_', ._6" "-. - _u_~.. ...... .._--- ._-- .-. STATE TOTALS 55,470 73,271 32% * Includes Ca!c:'al Heights SOURCE: Virginia Ù€œrJT"ent of SocIal Services TlMES·DISPATCH (2A) - CHESTERFIELD CASES MEDICAID AVERAGE MONTHLY CASELOAD 4000 3500 3000 2500 2000 1500 1000 500 0 1988-89 1989-90 1990-91 1991-92 1992-93 173% INCREASE (3) ."-'.-- ..--.....-- --.... ._,- -.. - CHESTERFIELD CASES CHILD PROTECTIVE SERVICE REFERRALS 1000 800 600 400 200 o 1988-89 1989-90 1990-91 1991-92 1992-93 38.6% INCREASE (4) - CHESTERFIELD CASES FOSTER CARE AGES - JL'}ffi 30, 1993 (16.8%) 6-9 (11.6%) 10-12 (3.2%) UNDER 1 (5.3%) 19-21 (44.2%) 13-18 TOTAL CASES 95 (5) - - DEPAImofENr OF scx:::IAL smvICES BENEFIT PRŒRAMS SERVIŒ PRŒRAMS AID 'IO ENoITT .~ WITH DEPENDENl' mrrrnm AOOPI'IONS · Inchrles Unemployed Parent Program · Agency am Private Placements œrm PROr.EX::TIVE 5æ.VICES FCXD S".ß'\MPS · Child Ab.1se and Neglect MEDICAID FŒ'1.'fR CARE Fœ. œ::r:rrn:EN ADXILIARY GRANTS FAMILY SERVICES · Irrlividuals in Homes for Adults · Emergency Needs · Counseling arrl Supervisim · Child Placement Prevention · Custody Studies · Parenting Classes GENERAL RELIEF · Emergency Assistance · Maintenance Payments for Persons Temporarily Disabled Ar.OLT PRCJl'.æI'IVE SERVICES · Adult Abuse and Neglect REFŒEE ASSISTANCE Ar.OLT SERVIŒS STNŒ/Ir£AL HœPITALIZATIŒ · Emergency Needs · Harre Based Services · Nursing Heme ScreeniTB · Counseling for Elderly and Disabled ENERGY ASSISTANCE œrm DäY CARE SERVICES · AFDC Recipients · Food stamp Recipients · Low Income Families EM'IDYMENI' SERVICES · AFDC Recipients · Food Stamp Recipients 1994 (6) - 1992-93 FOOD STAMPS AVERAGE NUMBER OF CASES CHESTERFIELD COLONIAL HEIGHTS 3,503 277 TOTAL 3,780 ELIGIBILITY TIME SPENT ON FOOD STAMPS 44.42% ESTIMATED COST TO ADMINISTER FED/STATE LOCAL $595,342 223,560 TOTAL $818,902 BENEFITS PROVIDED TO CUSTOMERS CHESTERFIELD COLONIAL HEIGHTS $7,522,549 492,955 TOTAL $8,015,504 (7) ,- - 1992-93 AID TO FAMILIES WITH DEPENDENT CHILDREN AVERAGE NUMBER OF CASES CHESTERFIELD COLONIAL HEIGHTS 1,374 79 TOTAL 1,453 ELIGIBILITY TIME SPENT ON AFDC 26.85% ESTIMATED COST TO ADMINISTER FED/STATE LOCAL $359,859 135,133 TOTAL $494,992 BENEFITS PROVIDED TO CUSTOMERS CHESTERFIELD COLONIAL HEIGHTS $3,960,469 254,667 TOTAL $4,215,136 (8) - 1992-93 MEDICAID AVERAGE NUMBER OF CASES CHESTERFIELD COLONIAL HEIGHTS TOTAL 3,386 366 3,752 ELIGIBILITY TIME SPENT ON MEDICAID ESTIMATED COST TO ADMINISTER FED/STATE LOCAL TOTAL BENEFITS PROVIDED TO CUSTOMERS CHESTERFIELD COLONIAL HEIGHTS TOTAL (9) 23.60% $316,301 118,776 $435,077 $32,493,429 2,943,933 $35,437,362 824 124 Other Purchased Services ! 490-04 I I , 80%F O%S 20%L 825 125 AFDC WorkinQ and Trans Day Care I 490 - 03 ! I 50%F 40%S 10%L. 826 ;25A AFDC EduclTraining Day Care , 490 - 03 I I 50%F 40%S 10%L I 828 ;25X AFDC Educ/Trng DC - Pass Thru I 490-03 I SO%F O%S SO%L i '833 i 29A ¡ Adult Services I 490 - 04 I 29.88%F 50.12%S 20%L I 836 ! 29B I COC Fee Sys - At Risk ¡ 490 - 03 ¡ 50%F 40%S 1 O%L: :838 i29X Fee SyS At Risk Pass Thru I 490 - 03 I 50%F O%S 50%L ¡ 839 !29Y Fee Sys At Risk Admin Pass Thru I 490 -03 SO%F O%S 50%L: I 837 1290 FSET I 462 -09 XXXXXXXXXXX) SO%F 50%S O%L ~ 830 130 ESP General Relief , 462 09 ' x x ~ XXXXx;Q O%F 100%S O%L ¡ I I :840 ¡30A JOBS I 462-09 Xxxxxxxxxm 57.37%F 42.63%S O%LI 841 !30X JOBS Purch Serv - Pass Thru I 462 - 09 SO%F O%S 50%L I 861 [61 COC Fee Sys - Block Grant I 490 - 03 ¡XXXXXXXXXXXj 1 OO%F 0%3 O%L : 862 162 Independent Livinc:¡ -Purchase ! 451 - 05 XXXXXXXXXx;q 1 OO%F O%S O%L: ~ùRM SF -1 DEPARTMENT OF ..s.OCIAL SERVICES BUDGET ESTIMATES FOR YEAI ,~DING MAY 31,1994 _. NEW LINE # :804 '808 810 ¡ 811 '812 813 :817 ;819 8 REQUIRED :848 827 : 25C! FSET Oa Care ¡ 28 I Local Only - Other 829 ! 29 I Prevention - Foster Care 490 - 03 XXXXXXXXXXXXX 490 - 04 ADMINISTRATION Revised 7/1/93 o % PER APPROP ACT O%F 80%8 20%L 50%F 50%$ O%L SO%F 50%S O%L 50%F 50%S O%L 50%F 50%3 O%L . 62.5%S 37.5%L O%F 100%3 O%L: 1 OO%F 0%3 O%L: 100%F 0%8 O%L; 100%F 0%3 O%L· 50%F 50%3 O%L ; 50%F 40%S 10%L O%F 0%8 1 0 %L , 80%F 0%3 20%L' 831 31 EIiQibilitv Administration 460 -03 46.99%F 33.01%8 20%L 842 31X LSCA - Elig 460-03 SO%F 0%3 SO%L I '843 31Y C~ntr3 Servo Cost Al!ce. I 4ôO - 03 SO%F O%S 50%Ll 832 32 Service Administration 490 - 05 80%F 0%8 20%L ¡ .<{'1? 32X LSCA - Service 490-05 O%F 0%5 100%Li : 834' 348 ESP - GR I 462 - 09 XXXXXxxxxx;q O%F 100%8 O%L I 844 34C FSET I 462 - 09 XXXXXXXXXx;Q 68.46%F 31.54%5 O%Ll 845 340 JOBS I 462-09 XXXXXXXxxxX; 67.11 %F 32.89%3 O%L I 846 34X JOBS Admin - Pass Thru I 462-09 r 50%F O%S 50%L - 835 35 Fuel Admin -Cooling 452 - 06 XXXXXXXxx;o 1 OO%F 0%5 O%L 860 60 Fuel Admin -Heating 452-06 XXXXXXXXX;o 1 OO%F 0%8 O%L 863 63 Independent Living-Admin 451-05 'XXXXXXXXX;o 1 OO%F 0%8 O%L NON -REIMBURSEA8LE EXPENSES 40 Other -Local Only XXXXXXXXXXXXXX; O%F 0%8 1 OO%L 45 Compensation Board Members XXXXXXXXXXXXXX O%F 0%8 1 OO%L 51 GRAND TOTAl,. (10) ~' /' . ...~. ....._------- 199'%-95 BWget - Adliticnal Funding ~ts -, 2 Principal Clerical Aides for eligibility units to save workers' time for interviewing clients and processing cases Salary and benefits Capi tal Outlay 'lUOO. Total $40,344 Federal State $20, 172 Local $20 , 172 2,370 $42 , 71 4 2,370 $22 , 542 $20, 172 Total Federal State Local 2 Eligibility Workers needed for $52,568 $26,284 $26,284 Medicaid arrl Public Assistance programs; agency unable to process cases within required time frames Salary and benefits Capital Outlay 3, 71 0 3,710 'lUOO. $56,278 $26,284 $29,994 2 Social Workers urgently needed to handle increased worklœ.d on adoption and custody cases and to allow the agency to assist with Canmuni ties in Schools Salary and benefits Capi tal Outlay 'lUOO. Persc:Da.l 0:JIpJ.ters (5) to assist service staff in cx:mpleting forms, case narratives and preparing for future IAN for agency. One would be used by secretary to Director / Social Services Board Salary Adjusbœnt for current eligibility workers to more adequately meet midpoint salary range, as other county employees GRAND 'IDrAL February 1 994 (11) Total $65,878 Local $65,878 Federal State 3, 71 0 $69,588 3, 71 0 $69,588 Total $25,000 Local $25,000 Federal State Total $20,000 Federal State $1 0 , 000 Local $10,000 $213,580 $56,456 $157,124 -.. . Iii lì I d ," '¡'r'T¡' ,i =>_" - CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page ..Lof-L Meeting Date: February 9, 1994 Item Number: 14. A.l. 2. &3. Subject: Resolutions Recognizing Ms. Betty M. Beverly, Ms. Patricia Y. Borinski, and Mr. Peter C. Ward for Their service to the Community services Board County Administrator's Comments: County Administrator: C!-~ BoardAction Requested: Summary of Information : staff requests the Board adopt resolutions recognizing Ms. Betty M. Beverly, representing Bermuda District; Ms. Patricia Y. Borinski, representing Matoaca District; and Mr. Peter C. Ward, representing Midlothian District, for their service to the Community services Board. They will be present to accept the resolutions. See attachments. Preparer: t" 1'A-'h-'H~1rJ. 'fJ~ Theresa M. Pitts Title: Clerk to Board of S1Jpp.rvis:nrs: Attachments: . Yes D No 1# 1.40 I - _. WHEREAS, Ms. Betty M. Beverly, representing the Bermuda Magisterial District has served as a valued and dedicated member of the Chesterfield Community Services Board since her appointment by the Chesterfield Board of Supervisors in May, 1988; and WHEREAS, Ms. Beverly has served as a CSB Board member for two terms, twice serving with distinction as Chairman of the CSB, and is no longer eligible for reappointment; and WHEREAS, Ms. Beverly is recognized as an articulate spokeswoman and advocate for mental health, mental retardation and substance abuse services, locally and statewide, serving as a member of the State Mental Health Council; and WHEREAS, the Board recognizes the thoughtful guidance and commitment demonstrated by Ms. Beverly during her terms as a member of the Community Services Board. NOW, THEREFORE BE IT RESOLVED that the Board of Supervisors hereby expresses its sincere gratitude and appreciation to Ms. Betty M. Beverly for her significant contributions in the provision of quality mental health, mental retardation and substance abuse services to the citizens of Chesterfield County. AND, BE IT FURTHER RESOLVED that a copy of this Resolution be presented to Ms. Beverly and that this Resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. J~ 1.41 - - WHEREAS Ms. Patricia Y. Borinski representing the Matoaca Magisterial District has served as a dedicated and faithful member of the Chesterfield Community Services Board since her appointment by the Board of Supervisors in January, 1988; and WHEREAS, Ms. Borinski has completed two representative of the Matoaca District on the Community Services Board and is no longer reappointment; and terms as a Chesterfield eligible for WHEREAS, Ms. Borinski has for a number of years been an active volunteer and concerned citizen of Chesterfield County, serving in various leadership roles to enhance services to persons with mental disabilities; and WHEREAS, the guidance and commitment demonstrated by Ms. Borinski while a member of the CSB is recognized by the Board. NOW, THEREFORE BE IT RESOLVED that the Board of Supervisors hereby expresses its sincere gratitude and appreciation to Ms. Patricia Y. Borinski for her significant contributions in the provision of quality mental health, mental retardation and substance abuse services to the citizens of Chesterfield County. AND, BE IT FURTHER RESOLVED that a copy of this Resolution be presented to Ms. Borinski and that it be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. .j! 1.42 - - "" WHEREAS, Mr. Peter C. Ward, representing Midlothian Magisterial District has served as a dedicated and faithful member of the Chesterfield Community Services Board since his appointment by the Board of Supervisors in December, 1985; and WHEREAS, Mr. Ward has served with distinction as Chairman for two terms during his appointment and is no longer eligible for reappointment to the Community Services Board; and WHEREAS, Mr. Ward has for a number of years been an active volunteer and concerned citizen of Chesterfield County, serving in various leadership capacities with other mental health and mental retardation service advocacy organizations; and WHEREAS, Mr. Ward is recognized locally and throughout the Commonwealth for his steadfast dedication and genuine concern for persons with mental disabilities. NOW, THEREFORE BE IT RESOLVED that the Board of Supervisors hereby expresses its sincere gratitude and appreciation to Mr. Peter C. Ward for his commitment and significant contributions in the provision of quality mental health, mental retardation and substance abuse services to the citizens of Chesterfield County. AND, BE IT FURTHER RESOLVED that a copy of this Resolution be presented to Mr. Ward and that it be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. ;), 143 - I)/' 6. - CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page -Lof..L. Meeting Date: February 9 r 1994 Item Number: 14.B. Subject: Resolution Recognizing Ms. Deloris Jackson County Administrator's Comments: County Administrator: ~ BoardAction Requested: Adopt the attached resolution. Summary of Information : resolution recognizing Chesterfield Community Bermuda District. See Mr. McHale has requested the Board adopt a Ms. Deloris Jackson for her service to the Corrections Resources Board, representing attached. ~ (?--. .í,)~--y--.. Preparer: Glen R. Peterson Title: CDI Program Director Attachments: . Yes D No 1# , 1.44 I - - RECOGNIZING MS. DELORIS JACKSON FOR HER SERVICES TO THE COMMUNITY CORRECTIONS RESOURCES BOARD WHEREAS, the purpose of the Community Corrections Resources Board is to become involved in the development of correctional services which meet the local needs of its offenders, while respecting community attitudes of public safety and justifiable punitive measures, and WHEREAS, this Resources Board reviews individual offender cases and makes recommendations to the Twelfth Judicial Circuit Judges; WHEREAS, Ms. Deloris Jackson has faithfully and diligently performed the duties and discharged the responsibilities incumbent upon a member of the Community Corrections Resources Board; and WHEREAS, Ms. Deloris Jackson demonstrated leadership, sensitivity, and commitment to the issues before the Community Corrections Resources Board while serving on the Board. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors does hereby express its sincere appreciation to Ms. Deloris Jackson for representing the County of Chesterfield through her service as a member of the Chesterfield County Community Corrections Resources Board. AND, BE IT FURTHER RESOLVED, that a copy of this resolution be permanently recorded among the papers of this Board of Supervisors 1.45 - I ,¡ /1 'ï'~' CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page ....L of...L Meeting Date: FebruFlry q. ,Qq4 Item Number: 14 Subject: Resolution Recognizing Mr. Elmer Frederick Schumacher, IV Upon Attaining the Rank of Eagle Scout County Administrator's Comments: County Administrator: ~ BoardAction Requested: Summary of Information : staff has received a request for the Board to adopt a resolution recognizing Mr. Elmer Frederick Schumacher, IV, Troop 893, sponsored by st. Edward's Catholic Church, upon attaining the rank the Eagle Scout. He will be present, accompanied by members of his family, to receive the reselutien. Resides in: Mi.lethi.n .istrict Preparer: JÝtJ),J..u ¿7'YJ. 'f~ Theresa M. Pitts Title: Clerk to Board of Supervisors Attachments: . Yes D No 1# 146 I - ...... RECOGNIZING MR. ELMER FREDERICK SCHUMACHER, IV UPON HIS ATTAINING RANK OF EAGLE SCOUT WHEREAS, the Boy Scouts of America was incorporated by Mr. William D. Boyce on February 8, 1910; and WHEREAS, the Boy Scouts of America was founded to promote citizenship training, personal development, and fitness of individuals; and WHEREAS, after earning at least twenty-one merit badges in a wide variety of fields, serving in a leadership position in a troop, carrying out a service project beneficial to his community, being active in the troop, demonstrating Scout spirit, and living up to the Scout Oath and Law; and WHEREAS, Mr. Elmer Frederiok Sohumaoher, IV, Troop 893, sponsored by Saint Edward's Catholic Church, has accomplished those high standards of commitment and has reached the long-sought goal of Eagle Scout which is received by less than two percent of those individuals entering the Scouting movement; and WHEREAS, growing through his experiences in Scouting, learning the lessons of responsible citizenship, and priding himself on the great accomplishments of his County, Elmer is indeed a member of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors hereby extends its congratulations to Mr. Elmer Frederiok Sohumaoher, IV and acknowledges the good fortune of the County to have such an outstanding young man as one of its citizens. 1.47 - /4. D. - CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page -Lof-L Meeting Date: February 9, 1994 Item Number: 14.D. Subject: Observance of the 1994 Fourth Annual Black History Month Celebration County Administrator's Comments: County Administrator: ~ BoardAction Requested: Summary of Information : Four years ago the Chesterfield County Board of Supervisors and the County Administrator appropriated funds (along with private contributors) to establish a Black History Month Celebration in Chesterfield County. A Black History Month Committee was formed consisting of County employees and has provided many educational, entertaining, and culturally diverse events for the general public. Staff requested that the Board of Supervisors adopt resolutions for the following contributors for 1994 Black History Month Celebration: Philip Morris, U.S.A., Virginia State University, Virginia Power, Central Fidelity Bank, Crestar Bank, and Bell Atlantic Telephone Company. Preparer: ~¡;_(), ~~, .91/" Title: Mlllard D. "PeteW Stlth, Jr. ("" Deputy for Community Development Attachments: . Yes D No I # :148 I - - RESOLUTION RECOGNIZING CONTRIBUTORS FOR THE 1994 "BLACK HISTORY MONTH" CELEBRATION Whereas, February is recognized as "Black History Month" and is a time to formally acknowledge the many tremendous contributions of African-Americans to the world and Chesterfield County; and Whereas, Chesterfield County values the growing diversity of the population of the County and the diverse composition of the workforce; and Whereas, Chesterfield County has been the leader in counties celebrating this worthwhile event for four years and shows support for the event through their generous contributions and County employee involvement for the event; and Whereas, Chesterfield County with generous support from local businesses and community organizations such as the National Association for the Advancement of Colored People (NAACP); the Southern Christian Leadership Conference (SCLC); Philip Morris, USA; Virginia Power; Bell Atlantic; Crestar Bank; Central Fidelity Bank, and Virginia State University has chosen to celebrate the past three years by providing quality events which include nationally known jazz artists and Motown groups; prominent speakers; and local drama and singing groups; and Whereas, Chesterfield County will hold its Fourth Annual "Black History Month" celebration in 1994 to commemorate the vast accomplishments of African-Americans; and Whereas, the intent of this celebration is to gather all citizens of the County in appreciation of the worthwhile efforts of African-Americans, with special emphasis on celebrating the achievements of those so significant to this great country. Now, Therefore Be It Resolved, that the Chesterfield County Board of Supervisors hereby expresses its sincere appreciation to the National Association for the Advancement of Colored People (NAACP); the Southern Christian Leadership Conference (SCLC); Philip Morris, USA; Virginia Power; Bell Atlantic; Crestar Bank; Central Fidelity Bank, and Virginia State University for its continuous community support and good corporate citizenship. 149 - 15.ft . - CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page ..L of.1:.. Meeting Date: February 9, 19 9 4 Item Number: IS.A. Subject: HEARINGS OF CITIZENS ON UNSCHEDULED MATTERS OR CLAIMS County Administrator's Comments: Ceunty Allministrater: cI&f .eartlActien Rettuestetl: Summary efInfermatien: Ms. Cin_y Hu~hes has re~ueste. te a..rass the .ear. re~ar.in~ the allecatien ef fun.s in the 1",(-'5 Scheel .u.~et fer .aily unencum.ere. plannin~ time fer elementary teachers. See attache.. Preparer: ,.J l.. ~ ,;¿r1 J) . '1i..C1A Theresa M. Pitts Title: Clerk to Board of Supervisors Attachments: . Yes D No 1 # :150 I - - Jan. 20,1984 Dear Mr. Ramsey; "".,.. ~ \y;, ~,0 ~ ~ "-', ,~.. ~;) . (:: The following people would liKe to address the Boa.rd of Supervisors on Wednesday, Feb.8, at the 7:00 p.m. meeting. TOPIC: The allocation of funds in the 1894-1885 School Budget for- da i 1)-' IAr.erlcumber-ed pI anr, ing time for e 1 ementar-)-' teachers. SPEAKERS: Mrs. Marilyn Mare 1203 Cottage Mill Way Midlothian, Va. 23113 tvts. Cindy Hughes 2815-2A W. Stony Hill Ct. Richmond, Va. 23235 Ms. Hughes, although not a. Chesterfield County resident, is an employee of the Chesterfield County School District and is therefore interested in the above issue. ThanK yoU for your Kind attention to this matter. Sincerely, þ})(á,'/'-Z _ -, .,/ .- / fNl/uk:f'" Mar i hie¡ ~a~e 7'1 .31 " ..,. 151 ......" -- BOARD OF SUPERVISORS ARTHUR S. WARREN, CHAIRMAN CLOVER HILL DISTRICT CHESTERFIELD COUNTY RD. BOX 40 CHESTERFIELD, VIRGINIA 23832 (804) 748-1211 COUNTY ADMINISTRATOR EDWARD B. BARBER, VICE CHAIRMAN MIDLOTHIAN DISTRICT LANE B. RAMSEY J. L. McHALE, III BERMUDA DISTRICT HARRY G. DANIEL DALE DISmlCT WHALEY M. COLBERT MATOACA DISTRICT February 3, 1994 Ms. cindy Hughes 2915-2A West stony Hill Court Richmond, Virginia 23235 Dear Ms. Hughes: Your request to address the Board of Supervisors under Hearings of citizens on Unscheduled Matters or Claims has been placed on the agenda for February 9, 1994 at 7:00 p.m. Under this category, the Board of Supervisors Rules of Procedure require that the presentation of the claim not exceed thirty minutes in total and each individual speaker will have five minutes. Persons appearing before the Board will not be allowed to: (a) Campaign for public office; (b) Promote private business ventures; (c) Address matters within the administrative province of the County Administration; (d) Engage in personal attacks; (e) Use profanity or vulgar language; or (f) Speak to matters previously presented to the Board by the speaker without the County Administrator's recommendation. If you have any questions, please do not hesitate to contact me. ~e8 RøÞ"7 Lane B. Ramsey County Administrator tp @ Printed on Recycled Paper -- - ~ .-""' -...-..,:- Mr. Colbert and members of the Board. My name is Cindy Hughes and I am an art teacher at J.B. Watkins elementary. I would like to speak to you about the importance of fully funding the Superintendent's proposed 1994-95 school budget. Do dollars make a difference in education? I answer with a strong YES and I am not alone. Dr. Ronald Ferguson, an associate professor at Harvard University, conducted a multi-year study of Texas public school students and found that money spent appropriately resulted in better education for children. The student's increased performance resulted in increased productivity of the nation's labor force. Hé found higher salaries attracted better teachers and that better teachers produced students who scored better on standardized reading and math exams. In addition to Dr. Ferguson, others feel dollars make a difference in education. According to the 25th annual Phi Delta Kappa/Gallup Poll of the Public's Attitudes Toward the Public Schools, the biggest problem facing local public schools is "lack of proper financial support." Twenty-one percent of the public mentioned inadequate finances as this year's top school problem. 68 percent believe that the amount of money spent on a student's education affects the quality of that education "a great deal" or 'quite a lot." 90 percent of Americans believe that "more should be done to improve the quality of the public schools." And of the 90 percent, 68 percent would be willing to pay more taxes to achieve that goal. I now turn to Chesterfield county. It has been my hope that Chesterfield county would provide the best education for children, however according to the proposed budget the overall per pupil expenditure for 1995 is $4,851. When compared to eleven neighboring 1 ,,,......... - 2 school divisions and the state average, the per pupil expenditure for Chesterfield County Public Schools in 1991/92 is next to the lowest. The estimated per pupil cost for fiscal year 1995 remains at a level lower than the state average of four years earlier. According to Virginia's Educational Disparities published by the Virginia Education Association, in September, 1993, Chesterfield ranked 112 out of 133 Virginia school systems in total per pupil expenditure. What kind of message are we sending about our school system? The Virginia Education Association office receives a "tremendous" number of calls from real estate developers that want to know what localities are spending on education across the state, before they develop an area. Families moving to Virginia call the VEA office to find out what moneys are being spent on education in localities they are considering. The message we are sending these people that are so vital to the future of our county is not positive. Clearly, dollars do make a difference. I realize planning a budget and working within that budget is extremely difficult, but for '-our county's future--education must be a priority. I am asking that you work to find the moneys to fully fund the Superintendent's proposed budget for 1994-95. \ "'" '. - - REFERENCES Elam, Stanley M., Lowell C. Rose and Alec M. Gallup. "The 25th Annual Phi Delta Kappa/Gallup Poll of the Public's Attitudes Toward the Public Schools." Phi Delta Kappan October, 1993: 139-142. Studer, Rosemarie. "Research rings a resounding Yes." VEA News November, 1993: 1-2. en w c:. ~CJ) -z Co z- Wr- 0.« xc: ww ...JD. -0 a. ::>z 0.- a: w a. - C\I -- Q) 1: _ ~ ~ .õ.. .2 U :J .- a.-g êi5 ~ a..~ ,... Ct) ~~ (.)0 êtš<c ~ L()LO,... ('f)I'-LO C\I~CO .. .. .. ~~~ æ~~ 0)C\l0) OC\J,... 0) CO 0) .. .. .. c.ol'-CO ~~~ coco~ CJ)1"-Ct)CO CC\JC\JO o .. .. .. ã) .- I"- f' 0) C) ê6 Ct) 0) co "'0 ~ CO.. 0).. C\J.. :J~COCt)1"- CD O~ 0) ,... C") ,...C\JC\I ~~æ t: t: "'0 "'0 CD êe Cã ~ ~ CD :J .S: a. >-t)Q)e ca<ca:a.. (,)C")~L() .~ 0) m 0) u.e>me> ,... ,... ,... >->->- u.u..u. cñ t:: (1) 0 .... 0. eo Q) eo 10- _ (1) eo- 'O! ,,¡CIJ ;:, c::: .J:. .- r-'O Q) . - CI) (.) 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OI::....;Ln mOQ)O) m "C C) 0) ""Q)"C"" "UJ::I~ .~ ca CD u.. .5 .c ~ en C)Q)O)- ~~__c: .- ;j ....' Q) ~ .~;: -g o-u..Q) - >- - 't:: ~ ] .5 g,.5 .!!! (¡) Q)E>C. c: .- CD ::I ã.)c:cn ëtš '- CD CD ;j C. ~ ~ C .!!! - - c(/)EE <c..0o .UJ u .: .: ë u .!!! .!!! <D('I')~Ln "00)0)0) c: I I I Q)C\I('I')~ ë: 0) 0)0) .¡: 0) 0) 0) Q)"""""" ~~ ~ ~ ;ju..u..u.. (/) , (' - .c ( ,) "0 en CD ~ C,.) co - en ( ,) "0 =' ë3 )( w en Q) C,.) ~ ::I o (/) .. - /5. Ii I CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Meeting Date: February 9, 1994 Item Number: Subject: Page ....L. ofL IS.B. HEARINGS OF CITIZENS ON UNSCHEDULED MATTERS OR CLAIMS County Administrator's Comments: County Administrator: r#R BoardAction Re~uested: Summary of Information : Mrs. Susan Shoap has requested to address regarding allocation of funds in the 1994-95 School teacher salaries and daily unencumbered planning elementary teachers. See attached. Preparer: U~ 7YJ. ..¡Jå Theresa M. Pitts the Board budget for time for Title: Clerk to Board of Supervisors 1 # Attachments: . Yes D No 1:i2 I - .-..... .,'ltd., ~~) t l \ " ~ ~~ u~ Jan.28,1994 !;0.t1.119 9~ ';:. " .'. ":'i) ."''''' " . - ':/ \'<\ í';:~'<;~~:."',;~;;.:",.'.~~ r" \ ';~''"' f"fl,.L ,·4 '''"4'''-.'. \. (;:~ """" , -', \ t ",;o;V.,¡. ~,.,.!""J '-~,,~'4; Ii}! #> ~.~:_ ç)",~ ~<:!.:~~~ 9¡:.::';~/ Dea.r Mr'. Ramsey: The per' son named be 1 ow WOy I d I iKe to address The Board of Supervisors on Wednesday, February 9 at the 7 p.m. meeting. TOPIC: Allocating fynds in the 1994-95 School Budget for teacher salaries and daily unencumbered pianning tiff~ for elementary teachers. NAtt1E : Mrs. Susan Shoap 4900 Cochise Trail Richmond, Va.23237 271-1789 Tha.nK YOy for >-'Ol~r- attent ior. to th is matter. Sincerely, ! ':7~ 1 Q4-11.{ 3~ Marilyn 1.53 .- BOARD OF SUPERVISORS ARTHUR S. WARREN, CHAIRMAN CLOVER HILL DISTRICT CHESTERFIELD COUNTY RO. BOX 40 CHESTERFIELD, VIRGINIA 23832 (804) 748-1211 /~;I.'i:~,P.·)~~t\ "''''.' ""." F "1 '"Jf '<~''¡'ø -Ii .t\ '{, J, fl ~'í\"'~! " " 'I r12~t~¡L~f:.é»'Y \ "'.,.-.'7....',.-,::!j '~> COUNTY ADMINISTRATOR EDWARD B. BARBER, VICE CHAIRMAN MIDLOTHIAN DISTRICT LANE 8. RAMSEY J. L. McHALE, III BERMUDA DISTRICT HARRY G. DANIEL DALE DISTRICT WHALEY M. COLBERT MATOACA DISTRICT February 3, 1994 Mrs. Susan Shoap 4900 Cochise Trail Richmond, Virginia 23237 Dear Mrs. Shoap: Your request to address the Board of Supervisors under Hearings of citizens on Unscheduled Matters or Claims has been placed on the agenda for February 9, 1994 at 7:00 p.m. Under this category, the Board of Supervisors Rules of Procedure require that the presentation of the claim not exceed thirty minutes in total and each individual speaker will have five minutes. Persons appearing before the Board will not be allowed to: (a) Campaign for public office; (b) Promote private business ventures; (c) Address matters within the administrative province of the County Administration; (d) Engage in personal attacks; (e) Use profanity or vulgar language; or (f) Speak to matters previously presented to the Board by the speaker without the County Administrator's recommendation. If you have any questions, please do not hesitate to contact me. ø:-1ß. K~þ Lane B. Ramsey County Administrator tp @ Prinled on Recycled Paper - CHESTERFIELD EDUCATION ASSOCIATION 300 TURNER ROAD, SUITE A (804) 745-0275 RICHMOND, VA 23235 Mr. Colbert and members of the Board of Supervisors, My name is Susan Shoap and I am speaking to you tonight as the vice- president of the Chesterfield Education Association and on behalf of the elementary teachers of Chesterfield County. Thank you for the opportunity to address an instructional issue that is of critical importance to elementary teacher: the allocation of funds for a daily unencumbered planning time for every elementary teacher. The world of education and the business world are diverse in many ways. We do however, have one important thing in common; the need to plan so we can do the best job possible. You would not walk into your place of business unprepared to begin the day's work. Most likely the beginning of your day or the end of your day, is spent planning meetings, deciding on tasks to be completed, and gathering the materials needed to properly complete these tasks. None of you would begin the day unprepared. The same is true of elementary teachers. We need to plan for the many tasks we do each day. We need time to gather materials, organize them, and plan the most effective way to use them with our students. An elementary teacher must plan for and have time to accomplish a multitude of tasks, including: 1. Plan small and large group instruction for as many as 7 subjects per day. 2. Plan and attend conferences with parents, resource personnel, and administrators. 3. Plan field trips. 4. Write student referrals. 5. Prepare and correct daily papers and tests. 6. Maintain portfolios for each student. 7. Complete hand written report cards. 8. Become familiar with curriculum changes and computer technology. The list doesn't end here, but I think you see our point. - We are looking to you - The Board of Supervisors - to allocate funds in the school budget specifically for daily unencumbered elementary planning time. We are asking that you also continue to fund and support the 5 year salary plan initiated last year. We have addressed, and will continue to address the School Board on this issue. Thank you for your time and attention. Presented to The Board of Supervisors - February 9, 1994 by Susan Shoap - ;'-'1 I J .: 2 :,).1.....' . . .í¡,;;;>, - CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page Lof~ Meeting Date: February 9, 1994 Item Number: 15.C.l.2.&3. Subject: HEARINGS OF CITIZENS ON UNSCHEDULED MATTERS OR CLAIMS County Administrator's Comments: ~,~ '\ ~~_" A " " I / ~ ¿'~".~-~...".- County Administrator: 7""" a-L ~ , BoardAction Requested: Summary of Information : Ms. Deborah Pridgen, Ms. Janet C. Kelly, and Ms. Julia Wilmouth have requested to address the Board regarding the School Board budget. See attachments. Preparer: ll~J.'Jþ '7J1. 'f~ Theresa 11. pitts Title: Clerk to Board of Supervisors Attachments: . Yes D No I # . 1.ã4 - .- ~,>. (~ "~~] /) , ""'", '~ " ~I ~~~ ~<~ 0"'"> ~V ,f'..... :'~. ...tf). <f,~ ;," , "'.", ò, 'í." .' " 10124 Daklns DrIve f~lChn)cJnd, VaQ 2323t) February 2. 1994 ¡"'1 :'" n 1.... ·::t 1"'1 E~ t"'.: .:::'~. CO::::- E·:I \/ to, ,L,i. J:::'D>:: 41) ;.", tl ¡::.?::~ t. ':7::: r'o :¡ ~~2 ! el ~ "l .::,. I> 1J ~::.:¡ a. I····· t·! ~.... u f:~ .£i. (Ï! ~:~:- !'.:.:.:. \/ ~ r WOUIC lIke tQ address the ChesterfIeld County Board of SupervIsors at the pub I IC meetIng on FebrUary" 1994. My tOpIC 15 the scnool board budget. Tt"I¿:l,nk 'you, l!JM~ ~fl,èJr' 1...1 E~ I:j 0 1'0, E\t"1 1"''1'" I ¡:j <':;1 E? n 10124 Dakins DrIve RIchmond. Va. 23236 :?? 6-"':::; 1 OÜ 1ri5 - - ~~\.. ~ ,','-', c " ,;!. . ( 10700 Haskell Court , Richmond, Va. 23236 F·f2t:)I"U·::~.I'-·Y 2, 19(;/4 1'1 ('" L ¿:~, n f:? i'-,,: ¿:~ in s; (~~ '../ F' . tJ. Üo;.; i,I·O Chester~·fle·ld, Va a lJe,::\(" 1"11'""" ::':¿¡ïi'lS:;E?V: I would llke to address the Chesterfield County Board of SupervIsors at the pub1lC meetIng on February 9, 1994. My tOpIC is the school board budget. 'Th¿:¡rÜ:: you, ~'^-~ ~. ~~ ,J.:3.1"H:?'I: C. KE?ll\¡ 10700 Haskell Court RIchmond, Va. 23236 37'7'·",7214 156 "" ~\~ ~\ (~~' ,'\.~<, {;(-' i·'l"". I...::'<.n t·? f:' . U. Do::{ ..1'\ ., . . "\ .E:'t. ("n ':5 (::!! \/ ":¡.u t..: i"í E~ ~:~. 't. f? f"-' '* ]. (~? ! C~ ',1 [i e .::i. ¡.-. ¡VI ¡'W" Q I \·'.jOU. ì cl \/ .::.~, . r": E:t rn ':::; .::,:' 'y' ~ - 1ke to address the ~uperV1s0rs at the top 1C l ~::. t. t·) €:'f! ~:; c:: 1'''1 (:) 0 1 pub 1 10::: b 0::) ¿i. t"" 0::1 ..'- 10141 p~~~- I" . . ,,,,," II::> ''\oac:1 F':lchmc;.n(1, \i.::t. :~.~ 3 ~.~~ ~3 t:- I'" (-:? b 1" u. .:0. t'·· \1 ·····1 ,1:- Ii 1 (:;'';'?4 Lh,=?~::.1" Pt'''··I: 1, ì', 1 i::I .. ...." i. =~ t. ÐCj.::tt"··,j c,+ mi!:?E?t ìn·::,¡ bu.dç)€~!t. . Co un t. '/ on I::: i:::.?bl···I...!.:.;t.I·····..¡ 1 ï7'c~ 4. t1'/ C;. i . Thank \'·'-·¡I' / ... .... Ij /~ i{)&t'~ ..,', t'l ·l· I·,· '" '. .". 1~ 1 1 .¡" ". 1· ..... .'. IluU.:I··1 1. 01.41. F:E?":tm·::::, F~o¿\(j h: 1 C I'·, mol''', t·.·., t· J v} i:i. :~:'~:J ::~~ :3l::" :;:: "7 I::~ ..... ~5 :I. () :::~ 157 _. BOARD OF SUPERVISORS ARTHUR S. WARREN, CHAIRMAN CLOVER Hill DISTRICT CHESTERFIELD COUNTY RO. BOX 40 CHESTERFIELD, VIRGINIA 23832 (804) 748-1211 /.(~:iJS:~];~(i} ;¡',.\ 1(~1 ~,~¡'{fo;) d. t , C,',,! I, q ,,,,r '-,'\11--':" ,) ~;:ji:>:'Y .!t -l't.{h ;..¡ ,;: ',\."" ~ L" '/ \'~~~~·~;~~4;~·,L~:i;; \-i. 1,;,-"ìY~\~' /,",; ~,"I':;';{~' ' '~ COUNTY ADMINISTRATOR EDWARD B. BARBER, VICE CHAIRMAN MIDLOTHIAN DISTRICT LANE B. RAMSEY J. L. McHALE, III BERMUDA DISTRICT HARRY G. DANIEL DALE DISTRICT WHALEY M. COLBERT MATOACA DISTRICT February 3, 1994 Ms. Deborah Pridgen 10124 Dakins Drive Richmond, Virginia 23236 Dear Ms. Pridgen: Your request to address the Board of Supervisors under Hearings of Citizens on Unscheduled Matters or Claims has been placed on the agenda for February 9, 1994 at 7:00 p.m. Under this category, the Board of Supervisors Rules of Procedure require that the presentation of the claim not exceed thirty minutes in total and each individual speaker will have five minutes. Persons appearing before the Board will not be allowed to: (a) Campaign for public office; (b) Promote private business ventures; (c) Address matters within the administrative province of the County Administration; (d) Engage in personal attacks; (e) Use profanity or vulgar language; or (f) Speak to matters previously presented to the Board by the speaker without the County Administrator's recommendation. If you have any questions, please do not hesitate to contact me. ~e¿.~/ Lane B. Ramsey County Administrator tp @ Printed on Recycled Paper - - BOARD OF SUPERVISORS ARTHUR S. WARREN, CHAIRMAN CLOVER HILL DISTRICT CHESTERFIELD COUNTY RD. BOX 40 CHESTERFIELD, VIRGINIA 23832 (804) 748-1211 COUNTY ADMINISTRATOR EDWARD B. BARBER, VICE CHAIRMAN MIOlOTHIAN DISTRICT LANE B. RAMSEY J. l. McHALE, .11 BERMUDA DISTRICT HARRY G. DANIEL [w'E DISTRICT WHALEY M. COLBERT MATOACA DISTRICT February 3, 1994 Ms. Janet C. Kelly 10700 Haskell Court Richmond, Virginia 23236 Dear Ms. Kelly: Your request to address the Board of Supervisors under Hearings of citizens on Unscheduled Matters or Claims has been placed on the agenda for February 9, 1994 at 7:00 p.m. Under this category, the Board of Supervisors Rules of Procedure require that the presentation of the claim not exceed thirty minutes in total and each individual speaker will have five minutes. Persons appearing before the Board will not be allowed to: (a) Campaign for public office; (b) Promote private business ventures; (c) Address matters wi thin the administrative province of the County Administration; (d) Engage in personal attacks; (e) Use profanity or vulgar language; or (f) Speak to matters previously presented to the Board by the speaker without the County Administrator's recommendation. If you have any questions, please do not hesitate to contact me. :¡;elß.Ii~ Lane B. Ramsey County Administrator tp @ Printed on RecycMKj Paper - - BOARD OF SUPERVISORS ARTHUR S. WARREN, CHAIRMAN ClOVER HILL DISTRICT CHESTERFIELD COUNTY RO. BOX 40 CHESTERFIELD, VIRGINIA 23832 (804) 748-1211 EDWARD B. BARBER, VICE CHAIRMAN MIDlOTl-UAN DISTRICT COUNTY ADMINISTRATOR LANE B. RAMSEY J. L. McHALE,lI1 BERMUDA DISTRICT HARRY G. DANIEL DALE DISTRICT WHALEY M. COLBERT MATDACA DISTRICT February 3, 1994 Ms. Julia wilmouth 10141 Reams Road Richmond, Virginia 23236 Dear Ms. wilmouth: Your request to address the Board of supervisors under Hearings of citizens on Unscheduled Matters or Claims has been placed on the agenda for February 9, 1994 at 7:00 p.m. Under this category, the Board of Supervisors Rules of Procedure require that the presentation of the claim not exceed thirty minutes in total and each individual speaker will have five minutes. Persons appearing before the Board will not be allowed to: (a) Campaign for public office; (b) Promote private business ventures; (c) Address matters within the administrative province of the County Administration; (d) Engage in personal attacks; (e) Use profanity or vulgar language; or (f) Speak to matters previously presented to the Board by the speaker without the County Administrator's recommendation. If you have any questions, please do not hesitate to contact me. Sincerely, cfc- 6_1?~ Lane B. Ramsey County Administrator tp @ Printed 00 Recycled Paper - ~ .-.. .. CHESTERFIELD COUNTY BOARD OF SUPERVISORS MEETING AND PUBLIC HEARING FEBRUARY 9, 1994 Good evening Chairman Colbert, gentlemen of the Board. My name is Janet Kelly. I am PTA president and a member of the school council at Reams Road Elementary School. Thank you for hearing me tonight. First may I say I have much respect for you as you have all willingly taken on the complex responsibilities of governing Chesterfield County. I do not envy you. What I do envy is the dedication and enthusiasm of the teachers and administrators of our school system. Particularly those at the elementary level. I consider these professionals one of the most crucial teams to come in contact with our children. These young minds come to elementary school fresh from either their parents, daycares or (for those who can afford it these days) nursery schools. From the first day they spend 6~ hours .with a teacher who becomes the center of their world during school hours. It even carries over at home. How many of us have heard something like, "No Mom or Dad, my teacher says that's not the way to do it!" Any psychOlogist will tell you the earliest years of education set the patterns that determine a child's future motivation for learning. On March 1st when you receive the School Board FY95 Budget proposal, please take a moment to take a deep breath. I didn't say hyperventilate. Focus on the overall good of the many. If we don't soon make financial arrangements for elementary teacher planning time, we run a real risk of burning out the very individuals whose ambition it is to teach our kids! In addition, I must tell you it disturbs me to have read in the newspaper that a PTA County Council past-president made a state- ment as absurd as junior kindergarten is "a glorified babysitting service." Glorified or not, I have yet to see a babysitting service provide the social nurturing and academics that Chester- field's junior kindergarten program does. The kindergarten retention statistics confirm this. I can speak from my experiences as I have o~ daughter who did not attend J.K. and one who did. - (2 ) - Another vital program that must not be lost is the Middle School Concept of teaming. The rationale for this can practically be explained in one word ADOLESCENCE. I am aware you can not influence the School Board as to what item or items must stay or go from their budget. Parents and educators have joined hands and are rallying to that cause. What you can do is make our job less frustrating by providing full funding to allow the School Board complete flexibility in fulfilling the budgeted needs. Ignorance, low self-esteem and little self-worth are what have been the breeding grounds for our current major crime wave. Experts all agree that governments need to show our children they matter by providing a first class education for every child up and down the age scale. Who can argue with the fact that there is no better teaching tool than setting a positive example! In closing, I wish to strongly urge you to support the Capital Improvement borrowing that would finally allow Reams Road Elementary to receive a gymnasium and possibly a cafeteria. We would appreciate immediate approval of this action as well as a referendum date sooner than November 1996. 25 years without " these facilities is plenty long enough! Thank you very much. -.. -. Mr. Chairman, Members of the Board, Mr. Ramsey. I am Deborah Pridgen, a teacher at Reams Road Elementary School for the past twenty-six years and a member of the C.E.A. I am speaking to you tonight on behalf of elementary teachers at Reams Road Elementary as well as those throughout the county. My concern is the failure of the Chesterfield County Board of Supervisors to adequately fund the school board budget. The five year plan begun last year and the issue of daily unencumbered planning time at the elementary school level need to be funded. In recent years, the county has spent much time and money training teachers on the concept of co-operative learning. Children can learn from other children when they are given the opportunity to share their knowledge with one another. This works with teachers also, when they are given a chance to share ideas and knowledge with other teachers. To do this takes time. While much e~,ementary planning can be done at home, there needs to be time when teachers can share with other teachers, discuss their problems, and engage in problem solving. Collegial planning is very important for teachers to do their best work. Teaching has changed very much since I began. Many of the exciting new programs give teachers opportunities for more creativity, but they do require more planning time. Elementary teachers are frustrated because we do not have the adequate planning and preparation time which is essential for quality instruction. In recent years new materials and resources have been provided for us to use. - - We need the time to do the best teaching with these materials. This means more planning time and this requires adequate funding. The teachers and administration at Reams consider adequate planning time for elementary teachers to be a priority next to salaries this year. We ask that you support our efforts to increase elementary planning time to at least that equal to middle school and secondary teachers by providing adequate funding for the school board budget. Please help us and give us time to do our best for children. Thank you. " - Mr. Chairman, members of the board, Mr. Ramsey, I am Julia Wilmouth an elementary classroom teacher In Chesterfield County. J am speaking to you tonight on behalf of the teachers and the children in the elementary classrooms of Chesterfield. I want to focus your thoughts tonight on what may very we)) be the most important reason to fuHy fund the school budget, the ever increasing needs of our children. Each school year we find ourselves teaching children with greater individual needs than those of the year before. As teachers dedicated to the beJief that a11 children can learn, we struggle to meet these individual needs. And each year, we find ourselves needing more time to plan for these needs. We find ourselves more and more overwhelmed by these needs. To reach all children, the planning time we currently have is simply inadequate. It is impossible to plan and prepare lessons for each subject area" grade papers, hold conferences, attend meetings learn new curMcufum, and work with teammates, all in the time that we are aIJocated. Perhaps what has reany brought this to my attention is that I currently teach math coJJaboratively. The speci12J educ12tion te12cher and I plan every detail of our moth lessons together. We work closely to address the students' individual needs in order to provide them with effective strategies and skills. I feel fortunate to be able to do this, my students' success in the mainstream is evident. Unfortunately, the time required to, plan math has almost doubled this year whiJe the a1Jotted time has remained minima1. The multiplicity of our students' needs wiIJ continue to grow as society continues to change. We can only stretch ourselves so far. As a recent education journal -.. ,< . article states, "Time often defines the possibiHties and limitations of teachers' professional performance ("Making Time," 1994)." Unfortunately time is often bought with money. If the school budget is not fully funded it is quite possible that elementary planning time could be reduced whiJe the need for it wil1 inevitably increase. I urge each of you to consider this need as you decide exactly how much or how HttJe money you can afford to supply the school board. As elementary teachers we are truly dedicated to the success of each chiJd, an we ask of you is that you financia11y support us. Please remember that time spent planning, benefits the chi1dren of this county far more than one can measure. REFERENCES Making Time ( 1 994~ Februnry) Virginia JournalQL Education, pp.7-11. - !¿" f. - Meeting Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page -Lof-L AGENDA February 9, 1994 Item Number: 16.F. Subject: Conduct a Public Hearing Date to consider the Adoption of The Parks and Recreation Master Plan as part of the County's Comprehensive Plan. County Administrator's Comments: ... l'~~J- ~~AÀ.-~' ~/~-r?-Á.A1 L/~.. County Administrator: ¡en- 'I- .'-'~ T. --.. - BoardAction Requested: The Board of Supervisors is requested to conduct a public hearing to consider the approval of the proposed Parks and Recreation Master Plan as recommended by the Chesterfield Planning Commission at their January 18, 1994 meeting. The Board of Supervisors is requested to incorporate the Parks and Recreation Master Plan by reference into the Plan for Chesterfield, the County's Comprehensive Plan. Summary of Infor.mation: The Board of Supervisors at their September 23, 1992 meeting referred the draft Parks and Recreation Master Plan to the Planning Commission for their review and for public input. The Parks and Recreation Advisory Commission and the Planning Commission have worked with staff and the public to produce the current draft plan. The Planning Commission approved the draft Parks and Recreation Master Plan at their January 18, 1994 meeting. Parks and Recreation has developed a Master Plan to determine and assess recreation needs and map out a plan of action for land acquisition and development of parks and recreation facilities and programs through the year 2010. The plan is a guide and should be implemented in conjunction with related school system improvements, utility development, road improvements and private developme~t. Director Parks and Recreation Preparer: Michael S. Golden Title: Attachments: DYes . No 1# 21.5 I - """" ~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page -1.. ou.. Summary of Information: (Continued) Parks and Recreation held three (3) public meetings to obtain citizen input and support. These concerns were incorporated into the Master Plan. Through the adoption of the Master Plan, Parks and Recreation will continue to provide a balanced parks and recreation program and support facilities to all Chesterfield County Citizens. I # , 216 -- - ...a. ...a. ...a. ...... ...a. c.o c.o c.o c.o c.o c.o 00 00 ~ ~ -i ~ c.o (,ù ~ ~ ::r.: ~ m 0 ...a."1J OJ ~ G) "1J JJ 0 c.o"'" -. ::r (t) Q) ~ c.o0 A (t) ::J ...., ^ (t) A '1J .þ.-g =E (t) en (f) JJ "1J ...., en PJ Q) m - "1J(t) '< PJ Qo 90 ::r.: PJ c. ::J m ...., "1J 1J z @G) - JJ JJ - -h PJ (j) PJ 0 (t) - ...., ::J ::J () m < Qo~ ...., ...., m r\) (t) () '1J ::J "1J PJ r JJ=E c: 0 ,-+ JJ 0- 0 -. » (t) PJ 0 m - 0 Z ()'< -. ::J () ~ .,., ...., æ "1J 0 0 -n JJ ,-+ - PJ -a - -. 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CÞ 0 0 c 0 c 0 c 0 0 0 0 c c 0 c 0 0 r··· , L . ¡ .1... ... L.__ , 1 - .-i .. ·0 .. L :D m G) - 0 z > ,.. . . . . : --_.:____o_~_~_~.___.;..__~.__~_.__ .-.-J -c JJ o c... m o -I m c » o Jj m » G) m z m m c CIJ . "'Om o ~ r-+PJ CD 0" () - r-+ -. -·en o ::r :J () o :::!. -hr-+ ::r~ W· ñ)' r-+ o -h :::!.O () ., -. en Q.. ::¡':CD CD :J en~ -h -. () PJ r-+ -. o :J ... PJ () .c c: -. en -. r-+ -. o :J ... PJ :J Q.. - . PJO :J 0 Q..O -t.."'O CD CD Q..., CD PJ ., r-+ PJ CD - ~ PJ _. c.cr-+ CD ::r ~ 0 -. r-+ CD ::r en (t) ., Q.. (t) "'0 PJ ., r-+ 3 (t) :J r-+ (J) PJ (J) ~ (t) - - PJ (J) (J) r-+ PJ r-+ (t) . a o o "'0 (t) ., PJ r-+ (t) ~ -. r-+ ::r a o c: ::J r-+ '< (J) () ::r o o (J) '< (J) r-+ (t) 3 . (J) CD () c: ., (t) "C c: C" - -. () PJ () () (t) (J) (J) r-+ o ~ PJ r-+ CD ., ., (t) (J) o c: ., () (t) (J) . o CD < CD - o "'0 ~ to ., CD CD :J ~ ~ '< "C - ~ :J --fo'\ o ., a ::r CD (J) r-+ CD ., --fo'\ -. CD - Q.. -- . :D CD () o 3 3 (t) :J Q.. PJ "'0 PJ ., " PJ :J Q.. PJ () .c c: -. (J) lJ r » rZ »JJ Zm 00 »0 O~ O~ Ç;m (j)Z ::¡O ë5~ Z- o Z (j) -. r-+ -. o ::J "'0 ., o c.c ., PJ 3 - ..... PLAN RECOMMENDATIONS FACILITY DEVELOPMENT .Equestrian Complex -Athletic Facilities .Community Buildings .Swimming Pools - Golf Courses . Bikeways - -.. ~ n ... ~ f~ ~ " " ~ ~ ;o¡ ~ ê. :< ~ so ;r " 3 - ~ ~ j 1 j \ \ t r- m Cì m Z o ) I~\A... ,:;.., '1fI Ol/') -nm ;:;0 -0< »(') ;:;Om ^ l/') ;:;0 » o c l/') A ~ / ~ ~ ~~. ~ " g:: '" ~ g> z ~ 0'" )0 ~ "'~ -< '" )0 () o c: z ~ -< co C c: z o > '" -< '" < '" -< '" .... t::;>t"1 , ....0 ;;;~ ~ ; ~ ~ r: z ,..,::¡ o -< ~ ." -" >- ~ :u x'" , '" ;::'" ~éì ~õ =z ~~ . ~. ;; ." > '" "" >- ~ ~ o '" ~ )0 x > ?- '" ¡:: };>z ~ ~ Ìð Q. ú) ¡¡ o Q. cr '< Z ;. 2. 0 Õ g rn $ n ¡" CJ ::¡, ëD iõ c: (') g ~ .:c "11 i' ~ ~ :: > CI '0 ~ -g ~ ! õ x - .- -0 Q =: æ ¡¡; ~ () p " :ø enO m" :DO <en -m ® @@~ °C~ '\1 m '"'tI J;> ~ :%3» ~ c >:u 2" c:en en> z c en " II n æ: '\1 c -a c II II :Þ (') ::D 2: Ci cë. CD C :::. = n III (')= - c~ '\1 i '\1 a. i'~ . - 3 c. 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CD ::J -to -. -fool '< PJ ::J e. ..., CD (JJ CD ..., < (I) - PJ ::J C. -fool o ..., -fool c: -to c: ..., CD "C PJ ..., " (JJ - . ~ PJ -. ::J -to PJ -. ::J ....L o PJ (") ..., CD en o --tot ^ m -< o o z o m JJ Z en "C PJ ..., " - PJ ::J C. "C CD ..., ....L ... o o o ..., CD en -. e. CD ::J r-+ en .- CAPAAMMD Civic And Progressive Action Association Matoaca Mã9Tsterr~i'15'fst¡'ict February 9,1994 The Civic And Progressive Action Association of the Matoaca Magisterial District presents the following statement in support of the construction of a COMMUNITY CENTER BUILDING at the Ettrick Recreation Park. Such a building is urgently needed, because presently there is no adequate facility owned by Chesterfield County in which community organizations can hold meetings and functions. We need a facility in which several groups can meet simultaneously. We need a building with adequate equipment and furnishings. There are numerous organizations that could use such a facility in our community. We strongly request a state-of-the-art building. Thank you. - .... r-.,p _~_1_ ...- ..... - .,--. '_' '~_.I._.£ 1 CJ t'EB,r?J T !J. R'"\,1 1 OOLi. _- i r......_.I. ;¡, ~ r .í. ~ _" J. Chesterfield County Board of Supervisors Diane T. OglesbTl M. Ed. H '-'''1 1n~"-' orne' ¿ i - '::JI·::r¿ I a.rn D1ð.ne Oglesby and I teach children T\o\l1th severe and profound disabilities in Chesterfield CountT..¡'. I V-lant t.o thank "),101,1 for t.he opport.unit.y t.o speak on behalf of ,::·t~ "" '-'1' a 1 f' " .-. d·- .~ j,.,ll·lclt~ðn ·,;¡nd Ç '; 7 .-. t~'; T <"'t"",~. "I" a' 1 r·t::.c-'!-'A·::-·t 1· 'ìnl":4l '_'!JI'_rlJ~' It:!vl ,:::> l_.l. vI,:... {.A 'I V i ...:ol_}Vl_. v· ._.'OJ. o' "J (.A progr;;3.rn called Thera.peutic Horseback Riding. What is therapeutic riding? It IS a recreation progra.rn vlit.h filany therapeutic t)eneiit.s for disabled riders. It is a therapy prograrn ~Nhich cannot be duplicated by artificial rneans. The horses' fíHlscles} st.ature, bod~l heat, and gait affect the child's balance.. sensory perception, and rnuscle t.one. The t.echnical narfle for this is BEHA \'IORAL CYBERNETICS, "Livir1$1 t.hing-::s rnC)'ile. }.¡fotion ca.uses sensation, That '-' , sensory inforrnation is used t.o guide further rnoven1ent.. This creative circle bet.ween doing and sensing is what rnakes it possible for us t.o carry out. all t.he behaviors that Vole are capable of. To be h3.ndicat)tjed. b'.,1 definition. is to have lirnitations on t.he abilit,,;.,l t.o 1: I . 1-. , do and sense ~l'lhat is done. Add a horse to the situation and t.he lirnitations st.art t.o fall av.¡av." ( Dr. Frank Hatch. 'lAULTING 'VVORLD. . . . APRIL 1 A 993') þ¿ Qood PrOQrarn svsteŒIaticallv develops and ~ ~ I ~ strengthens skills and n^luscles that. are used for activities oÍ dally l1vIng. The psychological benefits are rnany and include an increase in self -confidence and acceptance of new (+·l·a·o 11 ~nIC~p'C:- ::::::cJ' r.·~lp.l)nA V iÌ t 1 ·a1l1:. nU~1 ~...T r'1' (~e~ c:- '3 t t hIP. 1'..J'4 t 1 U-·,n'·,;¡ 1 -~.£ . J..LV 5·-··~· "-" .i.l .-.. :..; ~ v _ I ... I:.. r-. ........., v._"... .....,...£ '.A1o,fJ. .&.\..'. Cent.er for Therapeutic Riding in ~~lashington, D. C. and attribut.es a great deal of his recovery to this ¡:::.rograrn - Mr. h:'l.fnes Bradv" . . - - HOW DID THE PROGRAM START? TV,lO ~fe;3.rs ago. another teacher and I Virote a grant. proposal. and v.¡en;~ a.v·larcled $ ~IOO fr011^! the \lir~inia Council For .. - Exceptional Children for a pilot. proJect.. Eleven children Darticil,);3.t.ed f'··lot.hinQ 'Vias available in count.~{- Tv\le had t.o use ... J::""';'-J ra resources Írorfl Powhat.an. Last. year.. a total oUI 000 'Alas donated by the O. B. Gat.es P'··:;¡,r·,::::.n t T ~a~·1.-- ðr II C'......-..r-. ·at . -. ·-:.:or d t 1.-- e 0 B I~.·- t .~¡-. .~. 1-1 .-. -'1' C' i..). v d ~ £ ~i 1....11 ç: l-\..:o,:;.t_Jd. ~1 un o;)..i.l ~11' _. '. v;::Lt:.:;. "",Cd UCI ..:0 Þ£ctivity Fund. I want to stress that No Money V-las ever recei':y<ed frorn the Chesterfield school systen1 or frorn county budgeted funds. A t.otal of I:) I:) students ,,{ere nOfùinat.ed bv - -- -- ~ t.heir t.eachers t.o participate. and cornpleted t.he prograrü. In October 1 993.. we joined forces with Parks and Recrea.t1on to sponsor a pilot. prograrfl. I would like t.o share a v'ideo that. aired on Channel 12 Hornet.own Sports. The pilot progran1 strengthened our cornrnittn1ent t.o developing a prograrrl access1ble to the tot.al disabled population of Chest.erfield Count.y. WHAT DOES RIDING DO ? The eÍÍect. oÍ this progr'arn has rnuch personal irúpact. bot.h t.o t.he part1clpaUng teachers as ,:,.\1e11 as to the st udents and their farc1Ílies. Parents.. t.eachers and inst.ructional assistants helninQ the students Qroorn ;3.nd ride v-[ere arnazed and in J:o' .~ I.J awe as child after c;hild react.ed to the horses appropriat.ely,. but in 'ý-Tfr-/s never seen before. I would like to share just. a fev·[ of t.he teachers' observations and conlfüents: One hearin~: lrnpaired child signed t v.¡o ''''lords together which she had ne~,_ler done before. The tT'NO "\lords v-¡ere "ride horse". Her behavior both in and out of class has been drarnatic3.11v· . l'r'~rr'~'77-'d '::<1'"'~1_~1.J-·t·"1·n·-·d Hl) U v e -* Ò.lll."i.;:. ::;_.(1 !öf . .- St.udent.s 'with se'lere physicallirùit.ations exhibit.ed rnarked extensions in r;3.nge of rnotion and irnpn)'vernent in balance for alrnost. an hour after the riding sessions. Student.s wit.h rnental disabilities who for the rnost part. t.une out the v.,orld for rouch of t.heir day were very aT.....,al~e of the horse and the surrounding environrnent. Irnprovefflent in eye cont.act, ~-lerbalizat.ion.. and expressiOns of happIness ·were !o..~ 1J"h .~ ~ 71· d ~·11t 11 .~. I;j 'j I;j o. . The r.na.jor COfi"lfúent received on t.he progranl evaluation forrn V-la.s: "could we have fnore riding tirne?". Thev 'Nant a - . sust.ained prograrn t.hat teaches and develops skills. They want. it. year round. What we need from you is: -;3. cornrnittrnent to the prograrn ideals v-lith developrnent. and coordination v{it.h various participating county agencies I ask you t.o approve t.he riding facilit. y and therapeutic nding program as proposed in t.he Chesterfield Count.y Parks and Recreation lvia.st.er Plan and.endorsed by the Chesterfield County Planning Cornrnission Th'="fltr ~,l.~·.l 1 1 l1CJ. l~;.. 1 '_If...!. - - I ~ ~~~{l~~\~~~~\~~g(l~(\~{~~\~~g~~ ~ ~v1Y HORSE ~ . . -.vX<. -.~X~:. ~..,..~. ~""'h"" B'¥,: .y-,' ....-<. SHA 1,'\lN KELLE'·," . ...: ....-<. ~ ~ ~ .~ ~ ~-<. ~-<. ~ . ~-<.-..;[.-<. ~~ nn:IÞ nro# nro# nro#.nm# nro#.nro# ørotÞ nro#nrotÞ~~ l~~~~~~~~~~:lOO - - '¡ y¡V HORSE is NAMED BRANDV. I FEED HER CARROTS AND COM6"HER .'t"'. HAIR. I RIDE HER SLOW AND FAST AND NO'w' I JUt'1P. I CAN RiB'ALL ON HE~~ AND I LOVE HER. t1V S I STER(KR I STEt·J) \,'.; ANTS TO RACE ME. ¡ CAN WIN. I'M ..JUST LIKE KRISTEN. - Jú;. Ii. -, , ~~i1/-'''''''' .S 10: ¡:. j' I~t~) ~'!l~!~~"'''' . CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page --LotL Meeting Date: Ff':hrmn"y Q, 19Q4 Item Number: 16. A. Subject: Public Hearing to Readopt an Amendment to Chapter 7 of the Code of the County of Chesterfield, 1978, as Amended, Relating to the Regulation of Cable Television Subscriber Rates County Administrator's Comments: ~L R~cl A-~ - 'þ;,. J.<)U ~ 67' - - q r bcc..Oit. bJl ~ I)... County Administrator: ~ BoardAction Re9uested: Readopt the ordmance providing for regulation of certain cable television rates. Summary of Information: The Board adopted the attached ordinance providing for the regulation of certain cable television rates on an emergency basis at the January 12 meeting in order to meet deadlines established by the Federal Communications Commission ("FCC"). Under the new cable television law, the County is authorized to regulate basic cable service rates and the rental of equipment (e.g. remote controls, convertor boxes). Basic service is defined under the regulations as the lowest service tier which includes, at a minimum, all television broadcast stations, and all public, educational, and governmental programming stations. Comcast's (Storer changed its name effective January 1, 1994) basic service provides approximately 11 channels and costs $7.73jmonth. Only about 450 residents subscribe exclusively to the Limited Service, but the $7.73jmonth charge is also the base rate to which additional charges are added to establish the rate for the more popular Preferred Basic Service. The County has been certified by the FCC to regulate basic rates, but before the certification becomes finally effective the County must adopt on a permanent basis the ordinance which recognizes that there will be public input during the regulatory process. ;/ Preparer: ~~ V~-:¡ Title: County Attorney 0603:5713( 5714.1) 1# 1.58 I Steven L. Micas Attachments: . Yes D No -,. AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1978, AS AMENDED, BY AMENDING AND REENACTING SECTION 7-9 RELATING TO THE REGULATION OF CABLE TELEVISION SUBSCRIBER RATES BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Section 7-9 of the Code of the County of Chesterfield, 1978, as amended, is amended and reenacted to read as follows: Sec. 7-9. Subscriber fees and rates. The board of supervisors shall have the authority to regulate rates, equipment and installation of cable services in accordance with state and federal law, rules or regulations. Before any regulatory action, the Board will conduct a public hearing to ensure a reasonable opportunity for consideration of the views of interested parties. The grantee shall not, with regard to fees, discriminate or grant any preference or advantage to any person; provided, that the fees may be negotiated between the grantee and the owners, or committee acting on their behalf, for regular subscriber service provided to ten (10) or more dwelling units within an apartment building, condominium, garden apartment or townhouse complex under common ownership, or to ten (10) or more room units within hotels and motels or to commercial establishments engaged in the sale of television receivers. (2) That this ordinance shall become effective immediately upon adoption. 0603:5714.1 Adopted: 1/12/94 - 1 - 1:19 .- 1&,6, - CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page Lof~ Meeting Date: February 9, 1994 Item Number: 16.B. Subject: Public Hearing to Consider prohibition of Through Truck Traffic on Mount Pisgah Drive and Oak Lane County Administrator's Comments: County Administrator: c41 BoardAction Requested: A public hearing is scheduled for February 9, 1994, to consider prohibition of through truck traffic on Mount Pisgah Drive and Oak Lane. Summary of I nformation : Backqround: Staff has received a request from area citizens to prohibit any through truck or truck and trailer or semi-trailer combination, except pickup or panel trucks from using Mount Pisgah Drive (Route 1006) and Oak Lane (Route 1006) from Midlothian Turnpike (Route 60) to Salisbury Drive (Route 1003). The recommended alternate route is Midlothian Turnpike and Salisbury Drive. The Virginia Department of Transportation (VDOT) has five (5) primary criteria it considers when a prohibition is requested. Based on Staff's preliminary review, this request will satisfy three (3) of VDOT's five (5) criteria for imposing a prohibition, in that¡ 1) a reasonable alternate route is available, 2) Mount Pisgah Drive and Oak Lane are classified as local roads, and, 3) the alignment of the route proposed for prohibition indicates that it is not suited for truck traffic. This request will not meet the remaining two (2) VDOT criteria in that: 1) there are not at least 12 dwellings per 1,000 feet on Mount Pisgah Drive and Oak Lane Preparer: j( -:5. MC>.c,A. ~ R.J. McCracken Title: Director of Transportation Attachments: . Yes D No 1# 160 I - -.. .' . ·.-.'~:l \!-/ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page ~ of~ Summary of Information: (Continued) and 2) the volume of through trucks does not exceed VDOT's minimum daily volume of 70 trucks. A request that satisfies three (3) of VDOT's five (5) criteria will generally qualify for a prohibition. VDOT has initiated a new administrative procedure wherein signs prohibi ting through truck traff ic on predominantly residential streets will be installed upon Board adoption of a resolution. This should eliminate six months to one year from the time VDOT has normally taken to lmpose a prohibition. RECOMMENDATION: If the Board wishes to pursue this request, the attached resolution requesting VDOT to prohibit through truck traffic on Mount Pisgah Drive and Oak Lane should be adopted. DISTRICT: Midlothian - 1# 1.61 I - _. CHESTERFIELD COUNTY: At a regular meeting of the Board of Supervisors, held at the Courthouse on February 9, 1994 at 3:00 p.m. WHEREAS, the Chesterfield County Board of Supervisors received a request from citizens to prohibit any through truck or truck and trailer or semi-trailer combination except pickup or panel trucks from using Mount Pisgah Drive (Route 1006) and Oak Lane (Route 1006) from Midlothian Turnpike (Route 60) to Salisbury Drive (Route 1003); and WHEREAS, the recommended alternate route is Midlothian Turnpike and Salisbury Drive; and WHEREAS, the Board has conducted a public hearing on the prohibition. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors requests the Virginia Department of Transportation to prohibit through truck traffic on Mount Pisgah Drive and Oak Lane. Vote: certified By: Theresa M. Pitts, Clerk to the Board of Supervisors 1.62 - -. :::u .0 PROPOSED THROUGH TRUCK TRAFFIC RESTRICTION ---- Proposed Res Iricled Roule Alternate Route 163 - /~( \ '---- --, >- J- Z ::> o u o --' W LL a: w J- (/) w :r: u /I) c: o 'P :ä :ë o ò: .~M -m 1üm .='- ~ ~ Q) 0.0 2 E I- Q) I 0 .c Q) g>o 0- ... 0 .s::/I) I- IV ..c ... '3: /I) Q) +-' :J o a: \ ( ,r \ (' ( 64/ I \ - ."--... ..~ /(P,.':, CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page ~ of --1- Meeting Date: February 9, 1994 Item Number: 16.C. Subiect: PUBLIC HEARING Consideration for conveyance of a parcel in the Airport Industrial Park and authorize the County Administrator to enter into an option agreement. County Administrator's Comments: .... ~~ ,4f1Y1~ r ~ ~. Board Action Requested: Authorize the conveyance of a parcel in the Airpark and authorize the County Administrator to enter into an option agreement with C K Richmond Business Sevices #1 L.P. Summary of Information: Virginia Correctional Enterprises (VCE) recently occupied a new 108,000 square foot facility in the Airport Industrial Park (Airpark). Since occupying their facility, they have expressed a desire to relocate office space adjacent to the warehouse. The land occupied by the warehouse building does not have adequate space to accommodate a new structure. As a result, VCE has approached the developer who built their facility, C K Richmond Business Services #1, L.P. (CKP), to seek an option agreement on land adja- cent to VCE's present location. CKP proposes to build a 25,000 square foot, two story office building on the remaining parcel at the end of Virginia Pine Court. CKP wishes to option approximately 3.8 acres while VCE continues the administrative work necessary to facilitate the project. If the option is exercised, the property would be sold for $45,000 per acre. An option agreement is the best alternative in this case if VCE does not receive approval for the office building because CKP will not purchase the property for speculative purposes. Preparer: Title: Senior Business Representative Attachments: II Yes D No 1# 165 I - ...__ _. __ - _____---- ,___----------------------.. _..0 _.. - "J~rER: HE. ~RVE 'LAf'OS I I ~t JAMES R. NEWELL, 2/27/7~ ci 2 OAC I 0::: . I I~ I Z I~ Iffi I ~ , W REYNOLDS HETALS r.^N DIVISION e- HEAD(~UARTERS e" - -- ----------- - --- ---- MARSHALL JAMES M 6 J RICHIE R.W. ADAMS C.r. COU,JR. K. ASSOCIATES 6 6 PROP COX RICHIE L.A. LEHMAN 12/28/72 10/30/85 11/1 12/30/11G 2.525 AC 2.52 AC 4/16/85 5/9/78 2.52 AC 2.: 3.00 AC I 262AC 1.262A 2.526 AC 15- 15" ~ 16~ 16~ 6" 12" F 6 R ENTERPRISES 5/17/74 1.43AC V.L a PACE 5/3/7 I. 42C MARSHALL W. COLE. JR. 8 M.B. COLE 6/26/74 3.36AC R8A PARTNERSHIP 3/19/84 1.805 AC 8" '2" FRITO - LAY 8/31/81 2.595 AC SKEAI 8 SKEAI 4/81 1.0- L.P. L U CORD,JR. 3/10/87 2.812 AC CHESTERFIELD IDA SEALEZ 12/28) 2.06 5 . 57 AC 12" '" Dennis H. Owens 2.6 AC 3.4 AC 3.8 AC STRAHAN INK a LACQUER CORP. 10/12/82 1.82.AC -" -- -- -- -- '--- -_. - . -- _- a _ _ ..... ..... ..... '2. 8 0 _------ oo\f~€. -- " -- -- .....--- ---- .- t!:i1 .,. W.G. a H.J. LINDSAY 11/10/88 I. 946 AC 1.66 - -. White Bark Terrace Option Site Property Description All that certain tract or parcel of land containing 3.8 ± acres, located in the Dale Magisterial District of Chesterfield County, Virginia at the Chesterfield Airport Industrial Park, which parcel fronts approximately 30 feet on the cul-de-5Rc of White Bark Terrace, and is bordered on the northeast by property owned by the Chesterfield County Industrial Development Authority, on the southeast by Johnson & Bloy Canada, Inc., on the southwest by Route 288, and on the northwest by property owned by Dennis 11. Owens and W.G. & II.J. Lindsey, and is shown on the attached plat. Includes parcel 79-6 (3) 43 and the portion of79-6 (3) 11 described above. MIS3D73/jal 167 - /1 fJ f j). - CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page ~ off.¿ Meeting Datë: February 9 1994 Item Number: 16.D. Subject: Public Hearing for FY95 Enhancement Projects County Administrator's Comments: _ R~ f)~~~~ County Administrator: ~ BoardAction Requested: A public hearing is scheduled for February 9, 1994, to consider the FY95 Enhancement projects. Summary of Information: BACKGROUND: The enhancement program is a Virginia Department of Transportation (VDOT) program intended to creatively integrate transportation facilities into the surrounding communities and the natural environment. Projects eligible for funding include pedestrian and bicycle facilities, scenic easements, historic highway projects, landscaping, historic preservation, rehabilitation of historic buildings, preservation of railroad corridors, removal of outdoor advertising, archeological planning, and research and mitigation of pollution due to highway runoff. A $7 million per year statewide enhancement fund has been established for VDOT to carry out the program. Transportation enhancement projects will be financed with 80 percent VDOT funds and a minimum 20 percent local match. An advisory committee has been established by VDOT to select specific enhancement projects on a case-by-case basis from all statewide applications. (Continued on next page) Preparer: t/'!Ju.~ R.J. McCracken Title: Director of Transportation Attachments: . Yes D No 1# , 1.68 I ,- -.. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page ~ of 2. Summary of Information: (Continued) A public hearing must be held and the Richmond Metropolitan Planning Organization (MPO) must approve the projects in order for the projects to be considered by VDOT. In July, 1993, the Board approved the attached Enhancement Projects (see Attachment 'A'). The Board also provided funding for the local match for the following top three priorities: Henricus Access Road: The Henricus Foundation has requested the County to support an application for funding to improve access to Henricus. Landscaping and other improvements are proposed at a cost of $122,000. If approved by VDOT, the local match will be provided through a combination of Foundation funds and/or funds previously appropriated to the Parks and Recreation Department for construction of the access road. No additional County funding is required. Route 10 Landscaping (Courthouse Complex to Chester Road): Landscaping is proposed on Route 10 from the Courthouse Complex to Chester Road. The initial phase, beginning at the Courthouse Complex and extending towards Chester, is expected to cost approximately $80,000. Smoketree Drive Bike Lane: staff has construct bike lanes along Smoketree Drive. to cost $70,000. recei ved a request to The lanes are expected staff recommends the same project list be approved and submitted to VDOT for FY95. RECOMMENDATION: Staff recommends that the Board take the following actions: 1) the updated FY94 Enhancement Project Priority List be adopted and forwarded to the Richmond MPO for approval; 2) the Board adopt the attached resolutions requesting VDOT approval and guaranteeing the local match funds for the Henricus Access Road improvement project, the Smoketree Bike Lane project, and the Phase I Route 10 Landscaping project; and 3) staff be authQrized to enter into enhancement project construction and/or design agreements with VDOT, consultants, and/or contractors subject to approval by the County Attorney's office. DISTRICT: Countywide 1# 169 I ~ CHESTERFIELD COUNTY: At a regular meeting of the Board of Supervisors, held at the Courthouse on February 9, 1994, at 3:00 p.m. WHEREAS, in accordance with Commonwealth Transportation Board (CTB) construction allocation procedures, it is necessary that the local governing body request, by resolution, approval of proposed enhancement projects. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Chesterfield County requests the CTB to establish a project for the improvement of the access road to Henricus in Chesterfield County. BE IT FURTHER RESOLVED that the Board hereby agrees to pay 20 percent of the total estimated cost of $122,000 for planning, design, right of way, and construction for the Henricus Access Road improvement project, and that, if the Board subsequently elects to cancel this project, the County of Chesterfield hereby agrees to reimburse the Virginia Department of Transportation for the total amount of the costs expended by the Department through the date the Department is notified of such cancellation. Vote: Certified By: Theresa M. Pitts, Clerk to the Board of Supervisors 170 - - CHESTERFIELD COUNTY: At a regular meeting of the Board of Supervisors, held at the Courthouse on February 9, 1994 at 3:00 p.m. WHEREAS, in accordance wi th Commonweal th Transportation Board (CTB) construction allocation procedures, it is necessary that the local governing body request, by resolution, approval of proposed enhancement projects. NOW THEREFORE BE IT RESOLVED tha t the Board 0 f Supervisors of Chesterfield County requests the CTB to establish a project to provide phase one of the landscaping proposed for Route 10 from the Courthouse Complex to Chester Road. BE IT FURTHER RESOLVED that the Board hereby agrees to pay 20 percent of the total estimated cost of $80,000 for planning, design, right of way, and construction of phase one of the Route 10 Landscaping project from the Courthouse Complex to Chester Road, and that, if the Board subsequently elects to cancel this project, the County of Chesterfield hereby agrees to reimburse the Virginia Department of Transportation for the total amount of the costs expended by the Department through the date the Department is notified of such cancellation. Vote: Certified By: Theresa M. Pitts, Clerk to the Board of Supervisors 171 - - CHESTERFIELD COUNTY: At a regular meeting of the Board of Supervisors, held at the Courthouse on February 9, 1994 at 3:00 p.m. WHEREAS, in accordance wi th Commonweal th Transportation Board (CTB) construction allocation procedures, it is necessary that the local governing body request, by resolution, approval of proposed enhancement projects. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Chesterfield County requests the CTB to establish a project to provide bike lanes on Smoketree Drive. BE IT FURTHER RESOLVED that the Board hereby agrees to pay 20 percent of the total estimated cost of $70,000 for planning, design, right of way, and construction of the Smoke tree Bike Lane project, and that, if the Board subsequently elects to cancel this project, the County of Chesterfield hereby agrees to reimburse the Virginia Department of Transportation for the total amount of the costs expended by the Department through the date the Department is notified of such cancellation. Vote: Certified By: Theresa M. Pitts, Clerk to the Board of Supervisors 172 - - z õ '""' ~ œ ~ ï :Þ Z IT! (f (f ~ ;:w; ~ IT! IT! " ::u o Co. I'll n ëiJ 1~3 - -.. RECOMMENDED FY95 ENHANCEMENT PROJECTS PRIORITY PROJECT ESTIMATED COST 1 Henricus Access Road Improvement $ 122,000 2 Landscaping Route 10 (Centralia Rd.-Chester $ 80,000 Rd. ) 3 Bike lane - Smoketree Drive $ 70,000 4 Sidewalks - Rt. 1 Various locations (Chippenham $ 115,000 Parkway - Rt. 288) 5 Landscaping Rt. 10 (I-295 Interchange area) $ 50,000 6 Falling Creek Pedestrian Trail Network $ 30,000 7 Sidewalks - Ettrick various locations $ 60,000 8 Courthouse Complex Bike Trail Network $ 25,000 9 Sidewalks/Landscaping - Rt. 60 Midlothian $ 60,000 10 Eppington - Historic Preservation $ 50,000 11 Powhite Parkway/Chippenham Parkway Landscaping $1,000,000 (Phase I) NOTE: The Chester Bike Trails/Hiking Trails project received funding from DCR and is no longer on the Enhancement priority list. 174 - ,...... February 9, 1994 Virginia Civil War Overland and Richmond Metropolitan Battlefields Project. The Metropolitan Richmond Convention and Visitor's Bureau in association with the counties of Spotsylvania, Caroline, King William, Orange, Hanover, Henrico, Prince George, New Kent, Charles City, Chesterfield, and the Cities of Fredericksburg and Hopewell propose to document, interpret, and provide site interpretation of General U.S. Grant's Overland Campaign as well as the Seven Days, Peninsula, and Bermuda Hundred Campaigns in a innovation tour route. The County's matching share would come from appropriations to pay for the regional signage program (Dutch Gap, Fort Darling, and Bennuda Hundred). The overall project will be split into two phases, each of which is projected to cost $400,000. \ /14. , - -. TRANSPORTATION ENHANCEMENT PROGRAM PROJECT PROPOSAL Woodlake Community Association, Inc. Chesterfield County, Virginia - - WOODLAKE COM:MUNITY ASSOCIATION 14900 Lake Bluff Parkway. Midlothian, VA 23112 NARRATIVE Woodlake is a large Planned Unit Development (PUD) located in central Chesterfield County. The property encompasses 1,353 acres along the southwest shore of the Swift Creek Reservoir, and is home to 2,723 families, approximately 9,000 people. Homes, neighborhoods and roads are divided by approximately 400 acres of wooded and open common property, which is owned and maintained by the Woodlake Community Association (homeowners' association). Winding through the community, in the common property, there is approximately 9 miles of a 4.5' wide. paved bike trail system which offers safe, off-street travel for joggers, bicyclers, walkers, baby strollers, etc. Children use these trails to safely reach the two public elementary schools located within Wood lake, as well as the community recreational facilities. The trails are also used by outside organizations sponsoring "runs" for fund-raising or recreational purposes. In 1991, the Community Association organized a Long Range Planning Committee to determine future needs of the community. Responses to a questionnaire sent out by the LRPC showed that, of all of the community facilities, the bike trails are used by the most people and topped the list of things most liked about the community. At the same time, however, improvements and additions to the bike trail system were the most expressed need for the future. Ten of Woodl~ke's neighborhoods front directly on the waters of the Swift Creek Reservoir. Via the bike trails, residents of six of those neighborhoods, as well as other residents, have direct access to the lake, to walk along the shoreline, observe the birds and other wildlife, fish, and enjoy the beauty of the area. Situated along the lake-front trail behind these neighborhoods are four "Stop-A-Whiles", a 20' X 20' lake-front deck with built-in benches for fishing, picnicing, photography, bird-watching, etc. Four waterfront neighborhoods, however, have no access to the water at all, either trails or Stop-A-Whi les. PROPOSAL Originally installed by the developer of the community, the bike trails intersect the neighborhood streets and cuI de sacs over standard curb and gutter. This style of curbing creates too sharp a grade change from street to trail to be safely negotiated by children on bicycles, comfortably negotiated by baby strollers, easily negotiated by handicapped or elderly walkers, and unsafe for wheelchairs. It is the desire of the Woodlake Community Association to enhance the safety of the trails and expand the use of the trails to our disabled residents by changing the trail-street junctions to the OG Curb Cut Ramp design. Trail and street striping is also proposed to caution vehicles and pedestrians at intersections. In the four neighborhoods that now have no access to the lake, grant monies are requested for the addition of a section of paved trail through Association-owned common property to the water, and the addition of three new Stop-A-Whiles. These additions will provide water access to 187 more families who live along the water but have no access to it. (804) 739-4344 · FAX (804) 739-5157 MEMBER COMMUNITY ASSOCIATIONS INSTITUTE - - GRANT REQUEST 1. 94 curb changes at trail/street intersections estimated at $400 each TOTAL PROJECT $ 37,600 $ 48, 150 $ 9,000 $ 94,750 2. 5 bike trail additions of approximately 3,210' estimated at $15/ linear foot 3. 3 additional Stop-A-Whi1es estimated at $3,000 each NOTES; 1. Curb change estimate received from VDOT. 2. Bike trail estimate based on 4" gravel base, 2" asphalt, 4.5' wide. 3. Stop-A-While estimate based on using treated lumber, 2 X 6 decking, 2 X 10 joists, 6 X 6 pylons. The Wood1ake Community Association proposes that the total project of $94,750 be divided as follows: 80% by VOOT 20% by WCA $75,800 18,950 $94,750 ~ Submitted By IJlA~/O- Terry S ts, CommunIty Mgr. -. - Nq>rH ® 1-295 RT.I 1-95 RT. 6 - «-"\ c?'\:> ~()<::- ~'<::-() «0 / / I ~ ¿- "<7-?~-?.;; ~ ~ ~ ~ ''\ - 00 I/}/i.-i(j(j,o Ie C °UI} !ý · · · · · · · · · · · · ....:....: ::\ . . \e.~I~h>bi.irg : \ :':;-"f_95 .: .. .... NoTlO~~ ¿ Q ';) I-:II! G/ II. II 1.1/ .- III VI 3 II! Uf VlcJa: -~ ~ I,¡ · - 0 · · · · · · · · · · u · · - : :t ( 3 f) , . .., 11\ '" '2 '" I ? 0 !! <J - '¡:' .:.¡::. It 1ft 'J v ~ 3 ~ J .., W ..J '" ~ Œ .- (¡ 1;« <t III , J '" .... ~ ,.. "< .:f t 0 <!I JI ..¡- '.3 / >I. I- QJ II ] .~ 't.I :I. 1 Ù/ ~ .- 2 w ...9 ~ .-S IS'" V) -.:J <l p II 0 III 2 --- ... ..51 o( ,- ...J 0 ..i§' 0 l- .- A- t:>- 1\ <t 0 .~ 0 .~ \~ rf 6. ,( 2 w. I CD , , t , r:1 . 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Ww ~a: [Þ "'" J ..... - C\l1O 00 1010 CL ¿ « a::: ô W 0.. 0.. <t U o Z <t I~ w~ ~~'2 <i ~ S u e:¡..... cr: (f) o(,)~ >- <t U) I - Z 0.. ~ <t I.:) cr: a: t- O:::> o l.L }- :::> u OJ e::: ::> u >- t- ..-I U It r ...., p<j o C\I -- jiA ¡::: \"K ,¿"... . -, CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page -L of-.£. Meeting Date: Fehruary 9, 1994 Item Number: 16.E. Subject: Public hearing to adopt a Transition Plan under the Americans with Disabilities Act County Administrator's Comments: R~J J/'f'tduJ r ~~j' County Administrator: ~ BoardActioll Requested: Approve Proposed Transition Plan Summary oflnfonnation: The Americans with Disabilities Act ("ADA") provides protection to individuals with disabilities who want or need governmental services. The ADA extends the nondiscrimination requirements for federally-funded projects to all programs, services and activities of the County. Specifically, the ADA sets forth requirements for making all County programs and services accessible to individuals with disabilities and requires the County to adopt a Transition Plan to achieve accessibility. As part of the County's accessibility self-evaluation of programs and services, the ADA required the County to conduct an audit of its physical plant to determine what, if any, structural barriers to accessibility exist. If any structural modifications are required to remove barriers, the ADA requires completion of these modifications no later than July 26, 1995. General Services has concluded an extensive audit of all County-owned and operated buildings and park facilities to determine what, if any, physical barriers to accessibility exist. The results have been incorporated into the attached Transition Plan. The audit did not include public schools, which has performed its own audit. Prel'arer~ ~ ~.vl.4J~J'ð- Frederick W. Willis, Jr. Attachments: . Yes D No Title: Director, HRM 0600:5750.1 1# u 1.75 I ,'-- CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page LoLL Summary of Information: (Continued) Although most County facilities are accessible to disabled County residents, some barriers have been identified in the Transition Plan which should be removed. The proposed changes include the following: installing ramps, making curb cuts, adding raised markings on elevator control buttons, installing flashing alarm lights, widening doors, providing automatic door openers, installing accessible door hardware, installing grab bars in toilet stalls, rearranging toilet partitions to increase maneuvering space, creating designated accessible parking spaces, installing accessible paper cup dispensers at existing inaccessible water fountains and lowering reception counters. In some cases, however, certain areas of buildings cannot reasonably be altered to achieve accessibility. This is particularly true with bathrooms in some of the older buildings. The Transition Plan also includes some recommended non-structural changes. For example, telephone devices for the deaf ("TDD") should be acquired and installed to provide telephone communications for the hearing impaired with County departments which primarily provide services and information via the telephone, e.g. human resources, mental health, and emergency communications. Also, public information needs to be made available in alternative formats, and where information or services are provided at inaccessible locations within an office, alternative accessible locations have been designated. Other non-structural changes are currently being explored. For example, many of the County's historic attractions (e.g. Magnolia Grange) cannot be made structurally accessible without destroying the architectural integrity and historic significance of the buildings. Yet, these valuable resources can be made available to our disabled residents by creative means, such as video and audio tapes. It is estimated that approximately $394,975 will be needed to accomplish the projects outlined in the Transition Plan. Approximately $11,225 will be spent in this fiscal year (FY94) to install the paper cup dispensers, handicapped hardware, braille control panel in the Wagner Building elevator and the telephone devices for the deaf. Installation of these items is underway now and the cost will be absorbed within departments' budgets. Approximately $14,600 of the remaining changes are in Ettrick and Matoaca and eligible for CDBG funds. The balance of $369,150 will be divided between FY95 and FY96 and included in the County Administrator's recommended budget. The estimate does not include a number of capital improvements projects which are already funded and under way or will take place over the next two years. All new construction and rehabilitation work will be designed to meet the new accessibility guidelines. The Plan was provided to the Chesterfield County Disabilities Services Board for comment, and a notice of the availability of the Plan was published in the Richmond Times Dispatch. Staff received no public comment except from the Disabilities Services Board, whose· comments have been incorporated into the Plan. 0600:5750.1 1# 1.76 I - - CHESTERFIELD COUNTY, VIRGINIA ADA TRANSITION PLAN Providing a FIRST CHOICE community through excellence in public service :177 - - ADA TRANSITION PLAN ESTIMATED FINANCIAL IMPACT OF NEEDS AND ALTERATIONS STRUCTURAL Amplification Systems Automatic Doors Elevator Modifications Handicapped Hardware Installation of Ramps / Parking Spaces Modify Outdoor Park Facilities Modify Public Telephones Paper Cup Dispensers Restroom Modifications Stone Dust Trails Visual Alarms NON-STRUCTURAL Recreational Program Support TDD 5,000 10,000 8,000 675 73,675 60,000 4,700 50 107,650 40,000 42.800 $352,550 31,025 11.400 $42,425 I*TOT AL COST $394,975 I Includes Parks and Recreation modifications of $264,700. Approximately $14,600 may be financed by CDBG funds. 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'" 3 - 0 ~ ;- õ' .... Si trJ 0 0 ("') 0 '" :> 3 õ' .... '" .... .... (') ~ ;- c c "t: 0 õ' "0 õ' '" ~i ~ ::s "0 §. C ::s -g ~ .... .... ~ ~ .... 0 õ' 3 >-:I 0 - 0.. 0 0.. 8- >-:I .... 0 "t: ¡¡;" õ' 0 ...., 0 ::s '" 0.. ::r:: - 0 ~, :ri .... "0 >-:I 0 ;;0 :ri 0 en 0 0 .... '" .... >-:I ¡¡; C1> '" (') '" '<: (') (JO ::s C1> "t: 3 Ii. ~ '" ~ 23 :> '" .... '" (þ fÐ '" '" ~ õ' t"'" .... 3 C1> "0 .... "0 3 õ' .... ::r ~ '" '" ::s '" .... (f> - ~~ ("') ::s C/) 0 ""I1 ...... C1> (f> '" ::s ~ 0 c C1> '" 'i:1 C/) "0 '" ~ '" >-:I '8 .... ~ts .... ¡:¡-: trJ ;:¡ õ' ::s 0 ~~ {f> (JQ ~ en "0 ~ '" (') C1> '" ~ > ~ ~ ~ a- a- I~ !'oJ 0 !'oJ VI 0 VI ~ § 0\ I~ 0 0 ~ VI § 0\ "8 I~ 0 0 0 ~ VI VI § 0\ "8 I~ 8 0 ~ § 0\ I~ 0 0 ~ ~ !'oJ § It ~ I~ ~ Ñ !'oJ § a I~ 0 0 ~ I~ tri VI 8 8 I~ ~ ..., w õ I~ 'i. ~~ - ~ w .þ. 8j -.. õ 0 - -.. - w -.. VI ..., \0 ~ § a- "'0 ~ § a- ~ § § § ~ -.. VI ~ VI v¡ VI 0 0 1.82 - - CHESTERFIELD COUNTY'S TRANSITION PLAN For The Americans With Disabilities Act of 1990 I. Five-Story Administration Building 1. Five Story Administration Building Lobby/Reception Area and hallways a. Key services provided to public in this office: The Reception Area directs calls and visitors to the appropriate departments for service. The lobby is the central location where visitors enter the Five-Story Main Administration Building. b. Barrier(s) to Access: The main entrance doors are not equipped with handicapped hardware. There are no visual alarms on the elevators or in the hallways and no telephone communication device for the deaf at the main switchboard. Public telephones are inaccessible for individuals in wheelchairs due to the height of the telephones. Also, water faucets in the restrooms located on each floor of the Administration Building are not equipped with handicapped hardware. c. Suggested Structural Alterations: Install an automatic door device for the main entrance. Install visual alarms on each floor and in offices frequently visited by the public to include: Treasurer, Registrar, Commissioner of Revenue, and Human Resource Management. Lower public telephones. Purchase and install handicapped hardware for restroom water faucets throughout the Administration Building. d. Suggested Non-Structural Changes: A telephone communication device for the deaf should be acquired for lobby reception area. A public TDD should also be acquired for public pay-phone area. e. Deadline: construction, June 30, 1994; non-structural, as soon as possible. f. Responsible Department(s): General Services and Telecommunications g. Cost Estimate: $25,000.00 2. Community Development Office 3 183 - a. Key services provided to public in this office: The Community Development Office does not provide services directly to the public but is responsible for overseeing the operations of six departments that do service the public directly: Building Inspection, Economic Development, Engineering, Planning, Transportation and Utilities. The County's Ombudsman is also located in this office. b. Barrier(s) to Access: No handicapped hardware on door. c. Suggested Structural Alterations: Purchase and install handicapped hardware on main door. d. Deadline: June 30, 1994 e. Responsible Department(s): General Services f. Cost Estimate: $25.00 3. Human Services Office a. Key services provided to public in this office: The Human Services Office does not provide services directly to the public, but is responsible for overseeing the operations of eleven departments that do service the public: Community Diversion Incentive, Extension Service, Health, Housing, Juvenile Detention Home, Libraries, Mental Health/Mental Retardation, Nursing Home, Parks and Recreation, Social Services, and Youth Services. b. Barrier(s) to Access: No handicapped hardware on door. c. Suggested Structural Alterations: Purchase and install handicapped hardware on main door. d. Deadline: June 30, 1994 e. Responsible Department(s): General Services f. Cost Estimate: $25.00 4 184 -, - 4. Volunteer Services a. Key services provided to public in this office: The Volunteer Services office is responsible for ensuring that individuals seeking volunteer work are placed in appropriate positions within the County. b. Barrier(s) to Access: No handicapped hardware on door. c. Suggested Structural Alterations: Purchase and install handicapped hardware on main door. d. Deadline: June 30, 1994 e. Responsible Department(s): General Services f. Cost Estimate: $25.00 5. News and Public Information Office a. Key services provided to public in this office: The News and Public Information Office is responsible for media relations for County Government and providing information to the public regarding County activities, services, programs, etc. b. Barrier(s) to Access: No handicapped hardware on door and no telephone communication device for the deaf. c. Suggested Structural Alterations: Purchase and install handicapped hardware on main door. d. Suggested Non-Structural Changes: Public information should be made available in an alternative format. Also, a telephone communication device for the deaf should be acquired. e. Deadline: construction, June 30, 1994; non-structural, as soon as possible. f. Responsible Department(s): General Services, Departmental Staff and 5 185 - Telecommunications g. Cost Estimate: $625.00 6. County Administrator's Office a. Key services provided to public in this office: The County Administrator's Office is responsible for overseeing the day-to-day functions of the County and assisting County residents in gaining information/resolution to citizens inquiries and problems. b. Barrier(s) to Access: No handicapped hardware on door and no telephone communication device for the deaf. c. Suggested Structural Alterations: Purchase and install handicapped hardware on main door. d. Suggested Non-Structural Changes: A telephone communication device for the deaf should be acquired. e. Deadline: construction, June 30, 1994; non-structural, as soon as possible. f. Responsible Department(s): General Services and Telecommunications g. Cost Estimate: $625.00 7. Management Services Office a. Key services provided to public in this office: The Management Services Office does not provide services directly to the public, but is responsible for overseeing nine departments; some of which do provide service to the public including: Assessor, General Services, License Inspector and Registrar. b. Barrier(s) to Access: No handicapped hardware on door. c. Suggested Structural Alterations: Purchase and install handicapped hardware on main door. 6 :186 - d. Deadline: June 30, 1994 e. Responsible Department(s): General Services f. Cost Estimate: $25.00 8. Clerk to the Board of Supervisors' Office a. Key services provided to public in this office: The Clerk's Office provides clerical and administrative support to the members of the Board of Supervisors and provides citizens with copies of minutes, agenda items and agendas. b. Barrier(s) to Access: No handicapped hardware on door. c. Suggested Structural Alterations: Purchase and install handicapped hardware on main door. (Clerk to the Board shares entrance with Management Services) d. Deadline: June 30, 1994 e. Responsible Department(s): General Services f. Cost Estimate: $0 9. Human Resource Management Office a. Key services provided to public in this office: The Human Resource Management Office is responsible for recruiting and retaining employees for the County. b. Barrier(s) to Access: No handicapped hardware on door. c. Suggested Structural Alterations: Purchase and install handicapped hardware on main door. d. Deadline: June 30, 1994 7 1R7 - e. Responsible Department(s): General Services f. Cost Estimate: $25.00 10. General Services a. Key services provided to public in this oftice: The General Services Office is responsible for providing various internal and external support services to other County departments and citizens to include: buildings and grounds, communications and electronics, county garage and fleet, printing and office supply services and sanitation services. b. Barrier(s) to Access: No handicapped hardware on door and no telephone communication device for the deaf. c. Suggested Structural Alterations: Purchase and install handicapped hardware on main door. d. Suggested Non-Structural Changes: Provide public information in an alternative format and a telephone communication device for the deaf should be acquired. e. Deadline: construction, June 30, 1994; non-structural, as soon as possible. f. Responsible Department(s): General Services and Telecommunications g. Cost Estimate: $625.00 11. Registrar's Office a. Key services provided to public in this oftice: The Registrar's Office is responsible for ensuring that all eligible voters have the right to vote in compliance with state and county laws. b. Barrier(s) to Access: No handicapped hardware on door and no telephone communication device for the deaf. 8 1R8 - c. Suggested Structural Alterations: Purchase and install handicapped hardware on main door. d. Suggested Non-Structural Changes: Provide public information in an alternative format and a telephone communication device for the deaf should be acquired. e. Deadline: construction, June 30, 1994; non-structural, as soon as possible. f. Responsible Department(s): General Services, Departmental Staff and Telecommunications g. Cost Estimate: $625.00 12. Planning Office a. Key services provided to public in this office: The Planning Department is responsible for developing and regulating short-range and long-range planning analyses to encourage orderly growth in the county. The Planning department receives frequent visits from the public. b. Barrier(s) to Access: No handicapped hardware on door and reception counter is too high to accommodate individuals in wheelchairs. c. Suggested Structural Alterations: Purchase and install handicapped hardware on main door. d. Suggested Non-Structural Changes: Designate an alternate location in the reception area for individuals who cannot be served at the counter and provide public information in an alternative format. e. Deadline: construction, June 30, 1994; non-structural, as soon as possible. f. Responsible Department(s): General Services and Departmental Staff g. Cost Estimate: $25.00 9 189 - - 13. Treasurer's Office a. Key services provided to public in this office: The Treasurer's Office is responsible for collecting all accounts due to the County and investing public funds. b. Barrier(s) to Access: No telephone communication device for the deaf. c. Suggested Non-Structural Changes: Provide public information in an alternative format. A telephone communication device for the deaf should be acquired. d. Deadline: non-structural, as soon as possible. e. Responsible Department(s): Telecommunications and Departmental Staff f. Cost Estimate: $600.00 14. 911 Communication Center a. Key services provided to public in this office: The 911 Communication Center is responsible for dispatching emergency call to police, tire and rescue personnel for the citizens of Chesterfield County. b. Barrier(s) to Access: No handicapped hardware on door. c. Suggested Structural Alterations: Purchase and install handicapped hardware on main door. d. Deadline: June 30, 1994 e. Responsible Department(s): General Services f. Cost Estimate: $25.00 10 130 - - II. Smith Police Building 15. Police Department a. Key services provided to public in this office: The Police Department is responsible for all law enforcement services for the County to include; patrol, animal control, defensive driving training, and background investigations. b. Barrier(s) to Access: No handicapped hardware on doors. Restrooms are too small and are not accessible. c. Suggested Structural Alterations: Purchase and install handicapped hardware on main entrances. Make restrooms closest to the public meeting room (near Police Administration) accessible by removing walls and reducing the number of stalls, sinks, and urinals. d. Suggested Non-Structural Changes: Provide public information in an alternative format. e. Deadline: June 30, 1994 f. Responsible Department(s): General Services and Departmental Staff g. Cost Estimate: $15,000.00 16. Building Inspection Office a. Key services provided to public in this office: The Building Inspection Office is responsible for enforcing the provisions of the Uniform Statewide Building Code and administering building permits issued to the public. b. Barrier(s) to Access: No handicapped hardware on door. c. Suggested Structural Alterations: Purchase and install handicapped hardware on main door. d. Suggested Non-Structural Changes: Provide public information in an alternative format. 11 191. - - e. Deadline: construction, June 30, 1994; non-structural, as soon as possible. f. Responsible Department(s): General Services and Departmental Staff g. Cost Estimate: $25.00 17. License Inspection Office a. Key services provided to public in this office: The License Inspection Office is responsible for ensuring and enforcing proper licensing of vehicles, businesses, and professionals as set forth under Chesterfield County Codes and State laws. b. Barrier(s) to Access: No handicapped hardware on door. c. Suggested Structural Alterations: Purchase and install handicapped hardware on main door. d. Suggested Non-Structural Changes: Provide public information in an alternative format. e. Deadline: construction, June 30, 1994; non-structural, as soon as possible. f. Responsible Department(s): General Services and Departmental Staff g. Cost Estimate: $25.00 18. Commissioner of Revenue Office a. Key services provided to public in this office: The Commissioner of Revenue Office is responsible for the assessments of tangible personal property, machinery and tools, and business license tax as set forth by the Code of Virginia, Title 58 on Taxation, and the Code of Chesterfield County. b. Barrier(s) to Access: No telephone communications device for the. deaf. 12 192 - - c. Suggested Non-Structural Changes: Provide public information in an alternative format. A telephone communication device for the deaf should be acquired. d. Deadline: non-structural, as soon as possible. e. Responsible Department(s): Telecommunications and Departmental Staff f. Cost Estimate: $600.00 III. Juvenile and Domestic Relations Courts and Probation Building 19. Juvenile and Domestic Relations Courts a. Key services provided to public in this office: The Juvenile and Domestic Courts are responsible for legal matters involving delinquents, abused and neglected children, and spousal abuse. b. Barrier(s) to Access: No handicapped hardware on doors. There also are no wheelchair locations in courtroom and no audio amplification system in place. The vestibule is too shallow to permit wheelchair entry. There is no telephone communication device for the deaf and no volume control on public telephones. c. Suggested Structural Alterations: During the planned renovations of this building, purchase and install handicapped hardware for doors and an audio amplification system. Designate specific areas for wheelchair locations in the courtrooms. Expand the vestibule to permit wheelchair entry. d. Suggested Non-Structural Changes: Acquire a telephone communication device for the deaf and install volume control on public telephones. e. Deadline: construction, July 31, 1993; non-structural, as soon as possible. f. Responsible Department(s): General Services and Telecommunications g. Cost Estimate: Included in the capital budget for renovation to this building. 13 :193 - ,- IV. Courts Building 20. Circuit Court / General District Court a. Key services provided to public in this office: The Circuit Court and General District Court are responsible for the administration of justice for the citizens of Chesterfield County. b. Barrier(s) to Access: No audio amplification system in court rooms, and no volume control on public telephone. There are no visual alarms in building and handicapped parking spaces need signs. c. Suggested Structural Alterations: Purchase and install an audio amplification system, visual alarm system and add volume control to the public telephones. Purchase and install parking space signs. d. Deadline: June 30, 1994 e. Responsible Department(s): General Services f. Cost Estimate: $20,000.00 21. Circuit Court Clerk a. Key services provided to public in this office: The Circuit Court Clerk's Office is responsible for maintaining records on land titles, wills, marriage licenses and delinquent taxes. b. Barrier(s) to Access: No handicapped hardware on doors and no telephone communications device for the deaf. c. Suggested Structural Alterations: Purchase and install handicapped hardware on main door. d. Suggested Non-Structural Changes: Provide public information in an alternative format. A telephone communication device for the deaf should be acquired. 14 194 - - e. Deadline: construction, June 30, 1994; non-structural, as soon as possible. f. Responsible Department(s): General Services, Telecommunications and Departmental Staff g. Cost Estimate: $625.00 22. Community Diversion Incentive Office a. Key services provided to public in this office: The Community Diversion Incentive Office is responsible for providing alternatives to incarceration for offenders referred by the Court and those Court ordered into the Program. b. Barrier(s) to Access: No handicapped hardware on the doors. c. Suggested Structural Alterations: Purchase and install handicapped hardware for doors. d. Suggested Non-Structural Changes: Provide public information in an alternative format. e. Deadline: construction, June 30, 1994; non-structural, as soon as possible. f. Responsible Department(s): General Services and Departmental Staff g. Cost Estimate: $25.00 23. Sheriffs Office and Jail a. Key services provided to public in this office: The Sheriffs Office is responsible for the detention of inmates in jail, assisting with the civil process and court proceedings. b. Barrier(s) to Access: The administrative offices are in a new building which is handicapped accessible. The jail's waiting room is the only part of that facility open to the public. Public restrooms and water fountains in the jail are not accessible. 15 1~5 - c. Suggested Structural Alterations: Install a cup dispenser that can be used at the water fountain. d. Suggested Non-Structural Changes: Designate an alternative accessible restroom in the building; and provide public information in an alternative format. e. Deadline: construction, June 30, 1994; non-structural, as soon as possible. f. Responsible Department(s): General Services and Departmental Staff g. Cost Estimate: $25.00 V. Utilities Building 24. Utilities Office a. Key services provided to public in this oftice: The Utilities Office is responsible for providing the citizens of Chesterfield County with water and waste-water services in accordance with the rules, regulations, and ordinances of the county, state and federal government. b. Barrier(s) to Access: No handicapped hardware on doors and restroom facilities are not accessible. Vestibule not deep enough to permit wheelchair entry. No telephone communications device for the deaf. c. Suggested Structural Alterations: Purchase and install handicapped hardware for main doors. Department will be moved to a new facility by March 1994. d. Suggested Non-Structural Changes: Provide public information in an alternative format. A telephone communication device for the deaf should be acquired. e. Deadline: construction, March 31, 1994; non-structural, as soon as possible. f. Responsible Department(s): General Services, Telecommunications and Departmental Staff g. Cost Estimate: $625.00 16 196 - VI. Rose Building 25. Internal Audit Office a. Key services provided to public in this office: The Internal Audit Office is responsible for furnishing the County and School Board management with independent objective analyses, appraisals, and recommendations concerning activities audited or reviewed. Also, this Office conducts audits of bingo/raffle permit holders. b. Barrier(s) to Access: No handicapped hardware on doors. Water faucets in restrooms are not equipped with handicapped hardware. Office is located on the second floor of a building that does not have an elevator. c. Suggested Structural Alterations: Purchase and install handicapped hardware for main door. Purchase and install handicapped hardware for water faucets in the restrooms. d. Suggested Non-Structural Changes: Provide accessible information and services on the first floor. Also, provide public information in an alternative format. e. Deadline: construction, June 30, 1994; non-structural, as soon as possible. f. Responsible Department(s): General Services and Departmental Staff g. Cost Estimate: $600.00 26. Real Estate Assessment Office a. Key services provided to public in this office: The Real Estate Assessment Office is responsible for assessing all County real property and maintaining records, documents and other information pertaining to real estate. b. Barrier(s) to Access: No handicapped hardware on doors. Water faucets in restrooms are not equipped with handicapped hardware. c. Suggested Structural Alterations: Purchase and install handicapped hardware 17 1.97 ..,........ -.. on main doors. Purchase and install handicapped hardware for water faucets in the restrooms. d. Suggested Non-Structural Changes: Provide public information III an alternative format. e. Deadline: construction, June 30, 1994; non-structural, as soon as possible. f. Responsible Department(s): General Services and Departmental Staff g. Cost Estimate: $1,500.00 VII. Parks and Recreation Administration Building 27. Parks and Recreation Office a. Key services provided to public in this office: The Parks and Recreation Administration Office is responsible for overseeing, managing and coordinating the public parks and recreational activities, facilities, and services for the citizens of Chesterfield County. b. Barrier(s) to Access: Partial handicapped hardware needed for doors. Water faucets in restrooms are not equipped with handicapped hardware. There are no grab bars in the restrooms. No telephone communications device for the deaf. c. Suggested Structural Alterations: Purchase and install the partial portion of handicapped hardware for doors. Purchase and install handicapped hardware for water faucets and grab bars in the restrooms. A telephone communication device for the deaf should be acquired. d. Deadline: June 30, 1994 e. Responsible Department(s): General Services and Telecommunications f. Cost Estimate: $1,100.00 18 1.98 - 27-b. Parks Facilities a. Key services provided to public in this office: Chesterfield County Parks Division is responsible for providing public parks and recreational facilities and related services to the citizens. b. Barrier(s) to Access: exists in the majority of the 585 facilities maintained by the Parks and Recreation Department. Parks and Recreation recommends a three phased approach to ensure facilities are accessible to all members of the population. Phase I would make changes that allow individuals with disabilities to approach and enter a facility. Such changes may include the addition or renovation of parking spaces, access ramps and signage. Phase II would involve changes that would make all non-building facilities accessible. Such changes may include the addition or renovation of shelter areas, telephones, water fountains, etc. Phase III would make changes that allow all restrooms and public buildings accessible and at least one (1) trail within each Regional Park to be accessible... · There are a total of four (4) trails that would be made accessible which are estimated to cost approximately $10,000 per trail (total = $40,000). · There are a total of eighteen (18) park facilities that were surveyed. Six (6) of these eighteen (18) facilities are accessible. They include three facilities at Ironbridge, one facility at Woodlake, one facility at Providence and one facility at Bensley. · Six facilities need minor restroom structural changes that are estimated to cost $2,000 per park facility. The park facilities requiring minor restroom modifications include Manchester, Midlothian, Rockwood, Huguenot, Matoaca and Harrowgate (total = $12,000). · The final six (6) facilities would require major restroom modifications estimated to cost $10,000 per facility. These facilities include Point of Rocks, Goyne, Ettrick, Byrd, Rockwood and Robius (total = $60,000). c. Suggested Structural Alterations: Phase I would provide signage, painted parking stalls and aisles, and stone dust access trails. Phase II would make existing non-accessible sites usable sites. Phase III would provide accessible and usable restroom facilities and one (1) accessible trail would be constructed within each Regional Park. d. Deadline: June 30, 1995 e. Responsible Department(s): Parks and Recreation and General Services 19 1.99 .- f. Cost Estimate: Phase I - $60,000 Phase II - $60,000 Phase III - $112,000 27 -c. Recreation Programming a. Key services provided to public in this office: The Recreation Division organizes, plans, leads recreational activities and services for county citizens. b. Barrier(s) to Access: Phase I would make changes which would allow for program information to be advertised to persons with visual impairments; allow training models to be accessible to the hearing impaired; allow adequate staffing so persons requiring more assistance would be allowed access to programming; provide alternatives in programming facilities; provide interpreters for the hearing impaired; provide alternative accessible transportation for trips; provide a TOO for information share with the hearing impaired population. Phase II would make changes which allow for routed signage, audio interpretations, and audio visual guides for inaccessible historical sites. c. Suggested Structural Alterations: Phase I would provide communication to the public in taped or large print brochures; information share through Telecommunication Device for the Deaf; training films to include cIose- captioning; interpreters for the hearing impaired to access programming; adapted equipment for outdoor programming; alternative accessible transportation for trips; alternative accessible sites for summer day camps and appropriate staffing to allow participation of persons with disabilities. Phase II would provide audio- visual interpretations for historical areas which cannot be made accessible; audio interpretations for nature center exhibits; routed signage; and outdoor trail with audio interpretation. d. Deadline: Phase I - June 30, 1994 Phase II - June 30, 1995 e. Responsible Department(s): Parks and Recreation f. Cost Estimate: Phase I - $17,600 Phase II - $14,000 20 200 - ~, 28. VPI Extension Services Building a. Key services provided to public in this office: The Extension Services Office is responsible for providing educational and technical assistance to the citizens of Chesterfield County on environmental and agricultural issues. b. Barrier(s) to Access: No handicapped hardware on doors. c. Suggested Alterations: Purchase and install handicapped hardware on main door. d. Suggested Non-Structural Changes: Provide public information in an alternative format. e. Deadline: construction, June 30, 1994; non-structural, as soon as possible. f. Responsible Department(s): General Services and Departmental Staff g. Cost Estimate: $25.00 VIII. Wagner Building 29. Health Department a. Key services provided to public in this office: The Health Department is responsible for providing health services to eligible citizens of Chesterfield County. b. Barrier(s) to Access: No visual alarm system in elevator or buildipg. No telephone or braille controls on the elevator. No telephone communication device for the deaf and no volume control on public telephones. c. Suggested Structural Alterations: Purchase and install visual alarm system in the elevator and the building. Also, install telephone and braille controls on the elevator. d. Suggested Non-Structural Changes: Provide public information in an alternative format. A telephone communication device for the deaf should be acquired and volume controls on public telephones should be installed. 21 201 _. e. Deadline: construction, June 30, 1994; non-structural, as soon as possible. f. Responsible Department(s): Telecommunications General Services, Departmental Staff and g. Cost Estimate: $7,700.00 30. Social Services a. Key services provided to public in this office: The Social Services Department is responsible for providing financial assistance and social services to eligible citizens. b. Barrier(s) to Access: No visual alarm system in elevator or building. No telephone or braille controls on the elevator. No telephone communication device for the deaf and no volume control on public telephones. c. Suggested Structural Alterations: Purchase and install visual alarm system in the elevator and the building. Also, install telephone and braille controls on the elevator. d. Suggested Non-Structural Changes: Provide public information in an alternative format. A telephone communication device for the deaf should be acquired and volume controls on public telephones should be installed. e. Deadline: construction, June 30, 1994; non-structural, as soon as possible. f. Responsible Department(s): General Services, Departmental Staff and Tel ecommunications g. Cost Estimate: $7,700.00 IX. Rogers Building 31. MH/MR/SA Department a. Key services provided to public in this office: The MH/MR/SA Department is responsible for providing programs that enable the mentally retarded, mentally 22 202 - - ill, and other county residents to better cope with the tasks of everyday living. b. Barrier(s) to Access: None c. Suggested Structural Alterations: None d. Suggested Non-structural Changes: Provide public information In an alternative format. e. Deadline: non-structural, as soon as possible. f. Responsible Department(s): Departmental Staff g. Cost Estimate: 0 32. Youth Services Office a. Key services provided to public in this office: The Youth Services Office is responsible for planning and coordinating youth services in Chesterfield County. b. Barrier(s) to Access: None c. Suggested Structural Alterations: None d. Suggested Non-Structural Changes: Provide public information in an alternative format. e. Deadline: non-structural, as soon as possible. f. Responsible Department(s): Departmental Staff g. Cost Estimate: 0 X. Park Lee Apartments 23 203 - 33. Housing Office a. Key services provided to public in this office: The Housing Office is responsible for managing housing programs for low and moderate income families in Chesterfield County. b. Barrier(s) to Access: Entry to office has steps. c. Suggested Structural Alterations: No reasonable structural alterations can be made. d. Suggested Non-Structural Changes: Provide alternative accessible area to receive applications. Provide public information in an alternative format. e. Deadline: non-structural, as soon as possible. f. Responsible Department(s): Departmental Staff g. Cost Estimate: 0 XI. Chesterfield County Airport 34. Airport a. Key services provided to public in this office: The Airport provides aviation related facilities and services to its customers. b. Barrier(s) to Access: Drinking fountains are too high with insufficient knee space. Handrails are not round stock. Restroom stalls are too narrow. Urinals and mirrors need to be lowered. Downstairs banquet area is inaccessible to wheelchair users. c. Suggested Structural Alterations: Install round stock handrails and paper cup dispenser. Lower urinals and mirrors. d. Suggested Non-Structural Changes: Provide public information in an alternative format. 24 204 ,-., e. Deadline: construction, June 30, 1994; non-structural, as soon as possible. f. Responsible Department(s): General Services and Departmental Staff g. Cost Estimate: $4,000.00 XII. Center Court 35. Economic Development Department a. Key services provided to public in this office: The Economic Development Department is responsible for attracting new industrial and commercial facilities to the County and assisting existing industry in expansion programs. b. Barrier(s) to Access: This is a rented facility. c. Suggested Structural Alterations: None d. Suggested Non-Structural Changes: Provide public information in an alternative format. e. Deadline: non-structural, as soon as possible. f. Responsible Department(s): Departmental Staff g. Cost Estimate: 0 XIII. The Trailers 36. Environmental Engineering a. Key services provided to public in this office: The Environmental Engineering Department is responsible for managing the County's environmental issues to include; soil evaluations, streetlight requests, subdivision and site plan reviews, publication of wall maps, flood plain evaluations, house numbering assignments, erosion control, septic permit application review, building permit application review and other environmental engineering issues. 25 205 - b. Barrier(s) to Access: No handicapped hardware on doors. c. Suggested Structural Alterations: Trailers will be abandoned when the new Utilities facility is completed in March 1994. d. Suggested Non-Structural Changes: Provide public information In an alternative format. e. Deadline: non-structural, as soon as possible. f. Responsible Department(s): General Services and Departmental Staff g. Cost Estimate: 0 XIV. County Libraries 37. Central Library a. Key services provided to public in this office: The Library is responsible for providing informational resources and other library services and programs to the citizens. b. Barrier(s) to Access: No telephone communication device for the deaf. c. Suggested Structural Alterations: None d. Suggested Non Structural Changes: A telephone communication device for the deaf should be acquired. e. Deadline: non-structural, as soon as possible. f. Responsible Department(s): Telecommunications g. Cost Estimate: $600.00 26 206 - 38. Ettrick-Matoaca Library a. Key services provided to public in this office: The Library is responsible for providing informational resources and other library services and programs to the citizens. b. Barrier(s) to Access: No handicapped hardware on doors. No telephone communication device for the deaf. No curb ramp. Restrooms too small, no grab bars and urinals too high. c. Suggested Structural Alterations: Purchase and install handicapped hardware for main door. Construct curb ramp. Lower urinal and purchase and install grab bar for restrooms. d. Suggested Non-Structural Changes: A telephone communication device for the deaf should be acquired. e. Deadline: construction, June 30, 1994; non-structural, as soon as possible. f. Responsible Department(s): General Services and Telecommunications g. Cost Estimate: $6,000.00 39. Chester Library a. Key services provided to public in this office: The Library is responsible for providing informational resources and other library services and programs to the citizens. b. Barrier(s) to Access: No handicapped hardware on doors. Spout on drinking fountain is too high. Restrooms are inaccessible -toilet stall doors only 22 inches wide - entire restroom is not as large as a handicapped stall is supposed to be. c. Suggested Structural Alterations: Nothing can reasonably be done at this time due to the structure of the building. d. Suggested Non-Structural Changes: Install paper cup dispenser and a telephone communication device for the deaf should be acquired. 27 207 - .- e. Deadline: non-structural, as soon as possible. f. Responsible Department(s): General Services and Telecommunications. g. Cost Estimate: $625.00 40. Bon Air Library a. Key services provided to public in this office: The Library is responsible for providing informational resources and other library services and programs to the citizens. b. Barrier(s) to Access: No telephone communication device for the deaf. c. Suggested Structural Alterations: None d. Suggested Non-Structural Changes: A telephone communication device for the deaf should be acquired. e. Deadline: non-structural, as soon as possible. f. Responsible Department(s): Telecommunications g. Cost Estimate: $600.00 41. LaPrade Library a. Key services provided to public in this office: The Library is responsible for providing informational resources and other library services and programs to the citizens. b. Barrier(s) to Access: No telephone communication device for the deaf; and urinal in the restroom is too high. 28 208 - c. Suggested Structural Alterations: Lower urinal in the restroom. d. Suggested Non-Structural Changes: A telephone communication device for the deaf should be acquired. e. Deadline: construction, June 30, 1994; non-structural, as soon as possible. f. Responsible Department(s): General Services and Telecommunications g. Cost Estimate: $5,600.00 42. Midlothian Library a. Key services provided to public in this office: The Library is responsible for providing informational resources and other library services and programs to the citizens. b. Barrier(s) to Access: Urinals and mirrors III restrooms are too high. No telephone communication device for the deaf. c. Suggested Structural Alterations: Lower urinals and mirrors in restrooms. d. Suggested Non-Structural Changes: A telephone communication device for the deaf should be acquired. e. Deadline: construction, June 30, 1994; non-structural, as soon as possible. f. Responsible Department(s): General Services and Telecommunications g. Cost Estimate: $5,600.00 43. Enon Library a. Key services provided to public in this office: The Library is responsible for providing informational resources and other library services and programs to th,e citizens. 29 z()s - b. Barrier(s) to Access: No telephone communication device for the deaf. c. Suggested Non-Structural Changes: A telephone communication device for the deaf should be acquired. d. Deadline: non-structural, as soon as possible. e. Responsible Department(s): Telecommunications f. Cost Estimate: $600.00 XV. Fire Administration Building 44. Fire Administration a. Key services provided to public in this office: The Fire Department is responsible for managing and providing all aspects of fire and rescue services to the citizens of Chesterfield County. b. Barrier(s) to Access: No visual alarm system. Public restroom is too small and is not accessible. c. Suggested Structural Alterations: Install a visual alarm system. d. Suggested Non-structural Changes: Designate an alternative accessible restroom in the building. e. Deadline: June 30, 1994 f. Responsible Department(s): General Services g. Cost Estimate: $12,000.00 XVI. Historic Buildings 30 21.0 - 45. Museum a. Key services provided to public in this office: This facility is a historic tour site. b. Barrier(s) to Access: Cannot tour basement level of the museum because there is no elevator. c. Suggested Non-Structural Changes: Make tour of basement level exhibits available via video. d. Deadline: non-structural, as soon as possible. e. Responsible Department(s): Departmental Staff f. Cost Estimate: 0 46. Magnolia Grange a. Key services provided to public in this office: This facility is a historic tour site. b. Barrier(s) to Access: Totally inaccessible entrance; no ramps or curb cuts; no lift or elevator to second floor. c. Suggested Structural Alterations: Construct a ramp to the back door to enter the first floor. d. Suggested Non-Structural Changes: available via video. Make tour of second level exhibits e. Deadline: construction, June 30, 1994; non-structural, as soon as possible. f. Responsible Department(s): General Services and Departmental Staff 31 211 - g. Cost Estimate: $12,000.00 47. Old Courthouse a. Key services provided to public in this office: This facility is a historic tour site. b. Barrier(s) to Access: None c. Suggested Structural Alterations: None d. Suggested Non-Structural Changes: alternative format. Provide public information III an e. Deadline: non-structural, as soon as possible. f. Responsible Department(s): Departmental Staff g. Cost Estimate: 0 48. Old Jail a. Key services provided to public in this office: This tàcility is a historic tour site. b. Barrier(s) to Access: Entrance has a raised porch with no steps or ramp. c. Suggested Structural Alterations: Install a ramp. d. Suggested Non-Structural Changes: Make tour of second level of the jail available via video. e. Deadline: construction, June 30, 1994; non-structural, as soon as possible. 32 2.12 - - f. Responsible Department(s): General Services and Departmental Staff g. Cost Estimate: $500.00 33 21.3 \ - - . . ADA TRANSITION PLAN ENDNOTES · The County requested public comment on its transition plan via public notice in the Richmond Times Dispatch Newspaper and received the majority of comments from the Chesterfield County Disability Services Board. · The County will install a public TDD in the public pay-phone area as soon as it can be properly secured. A target date for installation is June 30, 1994. · The County will review all current signage in all County-owned buildings and make necessary and appropriate changes to ensure accessibility. All signs currently on doors will be moved to the walls for easier access. · The County will offer to each customer service representative/receptionist the opportunity to receive instruction in basic sign language. The classes will begin in March 1994 for a twelve week period. · In addition to implementing this transition plan, The County will interview each department director or his/her designee to discuss programmatic changes that will be necessary to achieve accessibility. This phase of the County's plan to comply with the Americans with Disabilities Act will begin in March 1994. This phase of compliance will also allow the County an opportunity to examine the accessibility of programs offered in leased facilities. · As a precautionary measure, the County will adopt a Marshall Plan for evacuating citizens and/or employees who may need assistance in the event of an emergency and inform each employee of this plan and his/her responsibilities. This Plan will be developed by March 1994. 34 214 ~ -- .~\M ""f\lfJ . c c... BOARD OF SUPERVISORS ARTHUR S. WARREN. CHAIRMAN' CLOVER Hill DISTRICT EDWARD B. BARBER. VICE CHAIRMAN MIDLOTHAN DISTRICT J. L McHALE. III BERMUDA DISTRICT HARRY G. DANIEL DALE DISTRICT WHALEY M. COLBERT MATOACA DISTRICT . CHESTERFIELD COUNT} P.O. Box 40 CHESTERFIELD, VIRGINIA 23832-0040 LANE B. RAMSEY COUNTY ADMINISTRATOR January 20, 1994 Lane B. Ramsey County Administrator P.o. Box 40 Chesterfield, VA 23832 Dear Mr. Ramsey: The Disability Services Board has reviewed the County/s Transition Plan required by the Americans with Disabilities Act as prepared by your staff for presentation to the Board of Supervisors on January 26,1994. We believe the plan is a practical, good-faith effort to comply with the minimum requirements of the Federal Law for access to County facilities. We would encourage County staff to undertake as soon as practicable an overall program accessibility assessment so as to insure ease of participation in all County programs by individuals with physical and sensory disabilities~ J_ "I We are delighted with the County/s positive approach to compliance with the' Americans with Disabilities Act. We sincerely hope Chesterfield County can become a model for other communities to follow. Board LD/sm Providing a FIRST CHOICE community through excellence in public service. @ -~ -- ,- Dear Board of Supervisors: My name is Liu-Jen Chu. I am here tonight to speak for my daughter and also for the group that I have been a member of for 13 years, Chesterfield Citizens for People with Mental Retardation. I spoke at the public budget hearing last year about how much progress my daughter, Va-Chi, has made through participation of various recreational activities. Va-Chi is 18 and really enjoys the leisure activities that were sponsored by the county Parks and Recreation Department. People with disabilities need these appropriately staffed leisure programs. Few programs of this type are available. The American with Disability Act is useless unless you consider a policy of inclusion for the plans that you adopt. If such programs are not available for people with disabilities, critical skills will be forgotten and future community life will be impossible. Adequate program staffing is as important as physical improvements to the facilities. Please adopt the full transition plan proposed by the Parks and Recreation Department. Help people like Va-Chi have a more active and socially acceptable life. Thank you for your support.