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10-12-2005 Board SummaryBoard of Supervisors Edward B. Barber R. M. "Dickie" Khrg, Jr. Remry Bush Hunrphrey Kelly E. Miller Arthur S. Warren County Administrator Lane B. Ranrsey Summary of Actions Taken by the Board on October 12, 2005 4:00 P.M. SESSION COUNTY ADMINISTRATOR'S COMMENTS o The Fleet Management Division of the Department of General Services was recognized for achieving the International Organization for Standardization (ISO) 14001 certification. o Deputy Chiefs Frank Edwards and Jim Graham provided details of the county's response to Hurricanes Katrina and Rim RESOLUTIONS AND SPECIAL RECOGNITIONS Adopted Resolution recognizing October 2005, as "Domestic Violence Awareness Month." WORK SESSION A work session was held on the proposed 2006 Legislative Program. APPOINTMENTS Approved Approved Approved Approved Approved Appointment of Mr. James B. Cowan to the Chesterfield County Health Center Commission. Appointment/reappointment of Mr. Stephen H. Connor, Mr. James G. Kester, Mr. Ronald L. Dougherty and Mr. C. Brown Pearson, III to the Board of Building Code Appeals. Appointment of Mr. Barry Matthews as an alternate board member to the Central Virginia Waste Management Authority and a member of the Central Virginia Waste Management Authority Citizen Advisory Committee. Appointment of Mr. Will Shewmake to the Parks and Recreation Advisory Commission. Reappointment of Mr. David W. Mathews, Mr. Daniel K. Smith and Mr. S. Joseph Ward to the GRTC Transit System Board of Directors. CONSENT ITEMS Adopted Resolution recognizing October 2005, as "Workforce Development Month." Adopted Resolution recognizing Battalion Chief Chesterfield Fire and Emergency Medical upon his retirement. Don R. Bowman, Services Department, Adopted Resolution recognizing Lieutenant Frank D. Marsee, Jr., Chesterfield Fire and Emergency Medical Services Department, upon his retirement. Adopted Resolution recognizing Mr. Elliott N. Thweatt Jr., Radio Shop Division, General Services Department, upon his retirement. Adopted Resolution petitioning the Governor to declare Chesterfield County an agricultural drought disaster due to the drought. Approved Appropriation of funds to replace the Geographic Information Services (GIS) server. Approved Public hearing date of November 9, 2005 at 7:00 p.m. to consider amending Chapter 10 of the County Code relating to fire protection. Approved Public hearing date of November 9, 2005 at 7:00 p.m. to consider the receipt and appropriation of grant funds from the Federal Emergency Management Agency (FEMA) through the Hazard Mitigation Grant Program (HMGP) to purchase up to four houses located within the one hundred year flood plain on Hudswell Lane. Approved Sewer contract for the Genito Lane Sewer Extension Project. Approved Request from Mike R. Zacharias for permission to install a private water service within a private easement to serve property on Monath Road. Approved Request from Damon L. and Estela Cannady for permission for a proposed fence to encroach within an eight-foot easement across Lot 5, Rutherford Village at Charter Colony. Approved Request from Lawrence Kent and Patricia Ann Murphy Clark for permission for a proposed fence to encroach within an eight-foot easement across Lot 10, Tanner Village, Section C at Charter Colony. 2 Approved Request from Michael E. and Michelle P. Gallo for permission for a proposed fence to encroach within an eight-foot easement across Lot 28, Tanner Village, Section A at Charter Colony. Approved Request from Kevin W. and Bridget M. Hazel for permission for a proposed fence to encroach within an eight-foot easement across Lot 34, Rutherford Village at Charter Colony. Approved Request from William J. Lahey and Guthrie S. Paca for permission for a proposed fence to encroach within an eight-foot easement across Lot 3, Rutherford Village at Charter Colony. Approved Request from R. S. Hulbert Builders, Incorporated for permission for a proposed deck to encroach within an eight-foot drainage easement across Lot 63, Edgewater At The Reservoir. Approved Request from Richard D. and Denise M. Ranallo for permission for a proposed fence to encroach within an eight-foot easement across Lot 9, Rutherford Village at Charter Colony. Approved Request from Stern Homes Incorporated for proposed fences to encroach within a 16-foot drainage easement and an eight-foot easement across lots in Rutherford Village at Charter Colony. Approved Request from Veronica Taylor for permission for a proposed deck to encroach within a variable width drainage easement across Lot 44, Block F, Fairpines, Section 5. Approved Request from Jeffrey W. and Elena B. Theobald for permission for a proposed fence to encroach within an eight-foot easement across Lot 33, Rutherford Village at Charter Colony. Approved Request from Gilbert Thomas and Anne Haywood Weeks for permission for a proposed fence to encroach within an eight-foot easement across Lot 4, Rutherford Village at Charter Colony. Approved Conveyance of an easement to Virginia Electric and Power Company for underground cable to serve the new Community Development Building. Approved Conveyance of an easement to Verizon Virginia Incorporated to install underground cable across county property to serve the new Cosby Road High School. Approved Acceptance of a parcel of land along the west right of way line of Coalfield Road from the trustees of Grace Bible Church. Approved Acceptance of a parcel of land along the north right of way line of Robious Road from Village Bank formerly known as Southern Community Bank and Trust. Approved Establishment of a petty cash fund in the name of Ms. Vicki H. Foutz of the Police Department. Approved Award of contract for on-call engineering services to meet the engineering needs of the Transportation Department. Approved Change order to Daniel and Company, Incorporated Contractors for road and parking improvements near the Chesterfield County Animal Shelter and the new Police Evidence Building. Approved Appropriation of road cash proffer funds for the design, right-of- way acquisition and construction for the Genito Road Shoulder and Genito Road/Otterdale Road Intersection Improvement Project. Approved Initiation of an application for conditional use to permit a wastewater pump station. CONSENT ITEMS ADDED BY UNANIMOUS CONSENT Approved Request from Brandy Oaks Homeowners Association, Incorporated for permission for wooden steps to encroach within a 16-foot drainage easement and a wooden footbridge to encroach within a variable width drainage and sewer easement across Lot 13, Brandy Oaks, Section 2. Approved Request to amend the parcel listing for the Board of Supervisors initiated rezoning of the 288 Corridor to add a property not included in the agenda item of August 24, 2005. REPORTS Accepted Report on Developer Water and Sewer Contracts and a Status Report on the General Fund Balance, Reserve for Future Capital Projects, District Improvement Funds, and Lease Purchases. 4 CLOSED SESSION A Closed Session was held pursuant to Section 2.2-3711(A)(7) of the Code of Virginia for consultation with legal counsel pertaining to legal issues related to the proposed Powhite Parkway-Charter Colony Parkway Interchange Service District. 7:00 P.M. SESSION Associate Pastor David Simpson, Salem Baptist Church, gave the invocation. Eagle Scout Philip Scates led the Pledge of Allegiance. RESOLUTIONS AND SPECIAL RECOGNITIONS Adopted Resolution recognizing "Christmas Mother Day" in Chesterfield County. Adopted Resolution recognizing Mr. Philip Scates upon attaining the rank of Eagle Scout. PUBLIC HEARINGS Adopted Ordinance to vacate Belle Park Subdivision and Lots 3 through 6 and a portion of a 16-foot unimproved right of way within part of The Old Chalkley Farm Subdivision. Approved Leasing of county property at the Northern Area Transfer Station. Deferred until December 14, 2005 Ordinance amendments relative to home occupations. Approved FY2007 Enhancement Projects. Approved Appropriation of funds for the Route 360 (Swift Creek to Winterpock Road) Widening Project. Approved Amending the Introduction to the Plan for Chesterfield to include language regarding affordable housing. Approved Appropriation of funds from the State Compensation Board Technology Trust Fund due to an administrative change. Adopted Ordinance to vacate a portion of a 16-foot easement across Lot 9, Block K, Fuqua Farms, Section E. Approved Exercise of eminent domain for the acquisition of right-of-way, temporary construction easements and utility easements for the Route 360 Widening Project from Route 288 to Old Hundred Road. Approved Exercise of eminent domain for the acquisition of easements for Hallsley Subdivision. Approved Exercise of eminent domain for the acquisition of offsite easements for Hampton Farms Subdivision. Deferred until November 22, 2005 Ordinance creating the Powhite Parkway-Charter Colony Parkway Interchange Service District for road construction improvements at Centerpointe. Adopted FY2006 maximum per dwelling unit cash proffer amount of $15,600, to address the impact of new development on schools, roads, fire stations, libraries and parks; and deferred consideration of changes in the schools calculation methodology of the FY2006 maximum per dwelling unit cash proffer until May 2006. The meeting adjourned at 12:17 a.m. until October 26, 2005 at 4:00 p.m. for the next regularly scheduled meeting in the Public Meeting Room.