The URL can be used to link to this page

2018-09-26 PacketCHESTERFIELD. BOARD OSUPERVISORS AGENDA MeetingSeptemberi is Item Number: Work Session - Heroin/Opioid Steering Committee Quarterly Update County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: Staff will update the Board of Supervisors regarding the HARP Program. This update will also include Mental Health Services provided in the jail. In addition, there is also a consent agenda item requesting the Board to appropriate and transfer funds for the purpose of a regional opioid communication campaign. Chesterfield County will be partnering with Hanover and Henrico County and the City of Richmond to implement this campaign at a total cost of up to $100,000, $70,000 of which is from other localities. Preparer: Sarah C. Snead Title: Deputy County Administrator, Human Services Attachments: Yes F No - - 4 - Opioid/Heroin Mental Health Review Presented to the Board of Supervisors September 26, 2018 1 HARP Stats (as of September 10, 2018) Male participants Started: March 8, 2016 300 total participants Female Participants Started: September 22, 2016 315 total participants Male 44 Females 44 69 Graduates (50 male/19 female) 0 ,'.......~..~.~^^~. ^.,..~., MA. `-1.""°,^."" ,= Chestufield County: HARP Evaluation A Coll.b-6- B~ Cliesterfield Comity Sheriffs nmce°a m".Amy Cook aWilliam Pelfiey �� =� ��w�nm ' Chapter 6, Page 159 "Putting participants inthe same area, using peer-to'peersupport system, and creating post -release support network have been key for Chesterfie|d." Chapter fiPage I6l "People who gQtodiversion orget some kind oftreatment while they're incarcerated show 8 better recidivism rate. They're less likely tohave asecond offense and less likely tObearrested @gain." Ryan n� *�un Hampton I Se , --, I bz4fwe, ffekt- Ciort wvyks *r"P, Ofktws, ao,d pvt o-. kap 4&rt to s4 -rt fk, I-I.A,P,,P progra.. Tkat -;,qkt w4,Ue, aO.,q fraiw k'r0i"o, f a1541FA 6;0d, fO'r & W'Zadf1 4*1A wjkt- O'W01'el t - Z' VZ'Xt. Mor"4*.J kel V,4,t Lt Z- fk, fa-- of- pi-- of p&W- aqka" of I wa*ttuk to be a part of Hit t (ARP 12,reMravw, A 6".t Aaw- as I was, f joo*p,,A at -4wz apporh"%4q fovt-t Pvz Lear eA fm tv, rojaa, We,, fv kai� w—t, attev-4a"41y a-, w4ufp, I rt, xA tri qet waA W,4�w, p k to pay bWi, "w I q,!,t www "Z.A I e14 -'t Paq fk11$W. p kAAOW V14W H,at we, air, -vt P>aA puTAe, f'rqi," fv bt, good, wt are sixk pujAe, trqz" fV Jet k"W- Tk,re in ov, e ff rq i�wxt I wW, re—em4m- ovtr e crapfkiag, *&t a� we, do-lt V, w.a mAtte,r wfaV APvA kzrWf-ke, tujw, 4,vt, i4 14,at- aay a4Mf,tt r.4- 4vr c tg Awad, to -,z lie, iv r,aO a", fes, a ozw w" to UvV OWARNWFr r,ra,dv4txA HARP Sejotrmb" 96�,, 2016 "Today I've learned to be responsible, to have some accountability in my life,.... I know now that we are not bad people trying to be good, we are sick people trying to get well.)) m"akuma Bo • 6rad4mAttA HARP 4epo,4nOr M4,, 201-6 mi4"q, a4A Azqris &—Ldz,*ftLtz--t few wk4t -y war(A rervw,� yard Of A441 i41 A*kA, dAq OVAL. I Wal, LOJ�t ate. . L&%4AVI4 rOOA &f yOf I kaA w— Iv htU.zvz 4f,4t 4L"e, w" Kv w)aq azct. I e4ndA sAq fjat I folA*tA HARF, bK�t i,- rrAtj4y, HARP fou", Y". Froww fkat wwvve,*%t, w4f U#, ka6 " ro*%4i*%vzj fa bx, woro I kaA tvzr Arv4weA U cou)A bt. graw. Ortftgfikew�.ed, n,,,, w�.r, 1"Aot48,fA w,&, gav& we, I%OrU, It fay Mkt ki*A,i.-. a W04i 1 Oxw'r kw- w txi,hA, " et allows " $f" IV V, JOU Za vog fkaV5 gat WGfffi+%g to wk4 I a"v -foct4q, Okh4A, ' '4#tq ,fk, roa& U took for mt, tV rJtt kbre,, WIWC, ca Ar9araa uruf fkOV, WfLO OVLMf OUk P, tot, finat FkAf IvO C4fiKA -tkex Waal? Yotc &6 ,!t 9a wro" wil", you Oaq HARP SIRON(; _7 CoradwaheA f (ARP Aff 2 ZIfv, 2011 "This program strengthened me, encouraged me, humbled me, gave me hope. Patsy Tucker Uk- CiraAA4tM fiARF Affa-Z-M4,, 2017 Vivitrol ■ HARP is an abstinence program (for the most part) ■ Medically Assisted Treatment (MAT) is limited to post release (for the most part) Vivitrol is a non -addictive, once -monthly treatment proven to prevent relapse in opioid dependent patients when used with counseling following detoxification. It blocks opioid receptors in the brain. 7 / r ✓// /��//�� / /, %/ � /// // / i/ r/ r //iii /�/%i PRS Services and Outreach it rr ■ Firstjail to certify inmates as PRS ■ Staffing SAARA Center weekly ■ Just installed addiction hot line in HARP ■ Working to get PRS in ERs f MA ��'�lur �� /� Yr jai ��Im � '^� � � /�✓�'� � l� �� /�jy /rN ✓l6 far %d/r ir/q /�H�� ,� � � r �ryYvi�lJ �,,j i /H HARP as it ended September 9, 2019 Male 44 Females 44 HARP as it was changed September 10, 2018 I Addi, Ending th* Ene&intho cyde by l// addlMon. ee OVer Perm Male 44 Females 44 Male 68 Females 68 E 10 Meeting Date: September 26, 2018 Item Number: 3.C. Work Session - Airport Update County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: Staff will update the Board of Supervisors regarding the status of various Airport capital improvement projects, facility growth and development opportunities. Preparer: Clay Bowles Title: Director of General Services Attachments: Yes ❑ No # AIRPORT UPDATE CAPITAL PROJECTS STATUS & FBO PROPOSAL OVERVIEW SEPTEMBER 26, 2018 CHESTERFIELD COUNTY AIRPORT OVERVIE y, 1. General Aviation Reliever Airport w/ 3 major user groups: a. General/recreational aviation b. Corporate aviation c. Government— Military, Public Safety & Law Enforcement 2. 5500' Runway w/ planned expansion to 6300' a. —100 based aircraft b. —64k flight operations annually c. —750K gallons of fuel pumped annually 3. Amenities a. 110 T -hangars for smaller planes b. 6 County -owned corporate hangars c. Full-service terminal d. Fuel -farm e. Fire & EMS— Company 15 f. On-site restaurant 1 r 1 1 ,l. AIRPORT CAPITAL PROJECTS UPDATE M 1. Replacement Fuel Farm Construction a. Design and procurement complete b. Contract for construction on October Board agenda c. Construction Duration—approx. 6 months d. Preparing separate project and state reimbursement request for demolition of old farm 2. Runway 33 (south/288 end) — Obstruction/Tree Removal a. Construction contract and receipt of federal and state grant funds approved 8/22/18 b. Coordinating w/ impacted property owners c. Tree Removal begins Fall 2018, estimated completion Spring 2019 3. Runway Extension — Land Acquisition a. Consultant land services proposal finalized and under review by FAA b. Begin late CY18 1) Incumbent FBO: 30 -year FBO agreement extension Y 40 -year land lease for new hangar Y Continuation of all existing services 2) Applicant FBO: ➢ 30 -year F80 agreement 40 -year land lease for hangars Primary services: flight school, hangar storage of aircraft, fuel sales, aircraft maintenance 3) Potential SASO: 40 -year land lease for hangar Y Storage of own planes and sublease of hangar space for other planes . PROPOSALS OVERVIE diugmr � � lr 0 PROPOSAL CONSIDERATIONS 1. Overall Benefits a. Continued growth and development of facility b. Additional flight training options c. Increase in services offered d. Competition e. Jobs growth 2. Financial Gains/Revenue Generation a. Real Estate & Personal Property tax revenue for County b. Lease and fuel flowage revenue for facility 3. County's vision for the facility 4. Compliance w/ Federal Grant Assurances a. #22 — Economic nondiscrimination b. #23 — Exclusive rights prohibition c. #24—Self-sustaining facility 1 f 3 CHESTERFIELD COUNTY BOARD OF SUPERVISOR AGENDA •' Date: September1 Subject: Work Session - Replacement Harrowgate Park Development Plan County Administrator: Board Action Requested: Summary of Information: Janit Llewellyn, Principle Planner in the Planning and Construction Services Division, will provide an update to the Board of Supervisors on the Development Plan for replacement and additions to the Harrowgate Park, due to construction of new replacement Harrowgate Elementary School on the park site. Staff will be available to answer questions. Preparer: James D. Wors Preparer: Meehan Coates Attachments: ❑ Yes No Title: Director of Parks and Recreation Title: Director of Budget and Management #G 000 4 HARROWGATE PARK AND FACILITIES DEVELOPMENT CONCEPT Board of Supervisors September 261h 2018 Afternoon Session AREA E": NEW ACCESS ROADWAYANDPARKING APPROXIMATE FACILITIES RETAINED: LIC HIED BASEBALL, TENNIS AND ONE TBALL AND RESTROOMICONCES! _ _Py Ilk, PICNIC AREA PARKING AND BALLFIELD REP UNPOSED TO OPEN PLAY AREA -Retained Park Facilities: NEW ELEMENTARY SCHOOL improved facilities and new APPROXIMATE '. FACILITES RETAINED: Replaced Athletic Facilities: LIGHTED BASEBALL APPRCXIMATEFACILITES .... %� LOSTTO NEW SCHOOL to Class I�� RECTANGU LAR FIELD SHELTER -New Parkland Facilities: Development plan has [3] parts: PARKING AND BALLFIELD REP UNPOSED TO OPEN PLAY AREA -Retained Park Facilities: _ b ' -•.=ST AN improved facilities and new - CONNEC7IOH access from Harrow Dr. y - �; __ _ i01 Replaced Athletic Facilities: q uo SETBACK NEWPARXLANO ANDBUFFER improve Carver MS from Class III REPLACEMENT 26"so' to Class I�� -New Parkland Facilities: E� ` OP" new passive recreation facilities Q.. `1�"WALKING.• ,. I': NEW PARKLAND PU R CHASE 26 ACRES �•' SUBSTANTIAL ACCORD o ETERMINATION PARCEL CASE #TSPD0224 HARROWGATE PARK AND FACILITIES DEVELOPMENT CONCEPT Board of Supervisors September 261h 2018 Afternoon Session New School -entrances from Cougar Trail -retains [1] ballfield -demolishes [2] ballfields, picnic shelter, trail and parking -retains play areas backing up to park facilities .REA'G" : RECTANGULAR FIELD LIGHTING, FENCING AND TURF IMPROVEMENTS. NEW RESTROOMICONCESSION, WALKWAYS AND HANDICAPPED ir�A iv t� AREA D': REPLACES PICNICAREA, SHELTER PLAYGROUND, TRAILSANC OPEN PLAY AREA- ADDSRESTRCOM TABLE OF PARKLAND 'F HARROWGATE PARK AND FACILITIES PART ONE: RETAINED PARK FACILITIES Board of Supervisors September 261h 2018 Afternoon Session ADDS: -NEW DRIVEWAY -NEW PARK SIGN -NEW PATHWAYS FROM PARKGATE DR FROM HARROW DR -NEW PARKING RENOVATE -BASKETBALL COURTS -RESTROOM PUBLIC COMMENTS: 20 attendees New recreation: -dog park -more trails and walking routes -community gardens Improvements: -fenced basketball court -locate playground in open area -lights on timers [planned] Site Configuration: -neighborhood connections liked -setbacks and buffers not an issue Other: -add traffic light at Harrowgate and Cougar Trail Rds. -traffic and pedestrian safety -more traffic on Harrow Rd -reduce nighttime hours for Basketball courts -current vandalism incidents -current littering concerns -speeding on neighborhood roads 3 NEIGHBORHOOD CONNECTOR PATH 4 HARROWGATE PARK AND FACILITIES PUBLIC MEETING SEPTEMBER 11 TH PUBLIC COMMENTS Board of Supervisors September 26th 2018 'F HARROWGATE PARK AND FACILITIES PART ONE: RETAINED PARK FACILITIES Board of Supervisors September 261h 2018 Afternoon Session ADDS: -NEW DRIVEWAY -NEW PARK SIGN -NEW PATHWAYS FROM PARKGATE DR FROM HARROW DR -NEW PARKING RENOVATE -BASKETBALL COURTS -RESTROOM PUBLIC COMMENTS: 20 attendees New recreation: -dog park -more trails and walking routes -community gardens Improvements: -fenced basketball court -locate playground in open area -lights on timers [planned] Site Configuration: -neighborhood connections liked -setbacks and buffers not an issue Other: -add traffic light at Harrowgate and Cougar Trail Rds. -traffic and pedestrian safety -more traffic on Harrow Rd -reduce nighttime hours for Basketball courts -current vandalism incidents -current littering concerns -speeding on neighborhood roads 3 NEIGHBORHOOD CONNECTOR PATH 4 HARROWGATE PARK AND FACILITIES T ONE: RETAINED K FACILITIES Board of Supervisors September 261h 2018 Afternoon Session ADDS: -NEW DRIVEWAY -ivtvv rAKK �iuN -NEW PATHWAYS FROM PARKGATE DR FROM HARROW DR -NEW PARKING 1.7vilG1%191 -BASKETBALL COURTS -RESTROOM H ` ROWGATE PARK AND FACILITIES PART ONE: RETAINED PARK FACILITIES Board of Supervisors September 26th 2018 Afternoon Session ADDS: -NEW DRIVEWAY -NEW PARK SIGN -NEW PATHWAYS FROM PARKGATE DR -[,-,' !_, r DL"!V DR -NEW PARKING RENOVATE -BASKETBALL COURTS -RESTROOM L� HARROWGATE PARK AND FACILITIES PART ONE: RETAINED PARK FACILITIES Board of Supervisors September 261h 2018 Afternoon Session ADDS: -NEW PATHWAYS FROM PARKGATE DR FROM HARROW DR - vcW rtiKitii Vi RENOVATE -BASKETBALL COURTS -RESTROOM HARROWGATE PARK AND FACILITIES PART TWO: ATHLETIC FACILITIES AT CARVER MIDDLE SCHOOL Board of Supervisors September 26th 2018 NEW Afternoon Session®0 ADDS: -NEW RESTROOM AND CONCESSION -NEW LIGHTED FIELDS -NEW PATHWAY NO CONNECTION TO PARK -NEW PAVED CIRCULATION SYSTEM -NEW STEPS AND HCP RAMP TO FIELDS �= RESTROOM/CON LIGHTED COMBO FIELD 7 I: F-11 a:Z•hl , 601t.", AND FACILITIES RT TWO: ATHLETIC CILITIES AT CARVER DDLE SCHOOL Board of Supervisors September 261h 2018 Afternoon Session ADDS: -NEW RESTROOM AND CONCESSION -NEW LIGHTED FIELDS -NEW PATHWAY CONNECTION TO PARK -NEW PAVED CIRCULATION SYSTEM -NEW STEPS AND HCP RAMP TO FIELDS HARROWGATE PARK AND FACILITIES PART TWO: ATHLETIC FACILITIES AT CARVER MIDDLE SCHOOL Board of Supervisors September 26th 2018 Afternoon Session ADDS: -NEW RESTROOM AND CONCESSION -NEW LIGHTED FIELDS -NEW PATHWAY CONNECTION TO PARK -NEW PAVED CIRCULATION SYSTEM -NEW STEPS AND HCP RAMP TO FIELDS UD llyhl S-, rl 10 V HARROWGATE PARK AND FACILITIES PART THREE: PASSIVE FACILITIES ON NEW 26 ACRES OF PARKLAND Board of Supervisors September 261h 2018 Afternoon Session 1 1941111,R1i1Q,IDINl0riiMS -STRUCTURES -CEMETERY -STREAMS -WETLANDS -WOODLANDS -OPEN AGRICULTURAL AREAS -GOOD FORESTED BUFFERS HARROWGATE PARK AND FACILITIES ' ' COUGAR TRAIL PART THREE: PASSIVE FACILITIES ON NEW 26NE .; . ,• VVAI;YUHG TRAIL �►ti�- _ _ DRIVE ACRES OF PARKLAND _ ^ N 04oard of Supervisors �`�-;;;•, =i 'r";= ' ,•:; '; September 26th 2018 .� NE11 Afternoon Session �. �� RESTROOM�- ��'�; iy. �•;n,•. ' �% ♦� �� H SHE� GP ADDS: ' NEW w;y �e °�� , -NEW DRIVEWAY ,..�� ` L__ I PL-14.0UHo 9 -NEW PARK SIGN �P -NEW TRAILS ti� ` ) ` ! THEMED PLAYGR -NEW PLAYGROUND -NEW PICNIC SHELTER � WAW(ING'1RAll%� -NEW RESTROOM -NEW OPEN PLAY AREA -NEW PARKING -NEIGHBORHOOD CONNECTOR PATH OPEN PLAY AREA 12 HARROWGATE PARK FACILITIES PART THREE: PASSIVE CILITIES ON NEW 26 RES OF PARKLAND Board of Supervisors Peptember 261h 2018 Afternoon Session ADDS: VEWAY -NEvv PARK SIGN NEW TRAILS -NEW PICNIC SHELTER -NEVV KL5 i kj()ivt -NEW OPEN PLAY AREA -NEW PARKING -NEIGHBORHOOD CONNECTOR PATH HARROWGATE PARK AND FACILITIES ART THREE: PASSIVE FACILITIES ON NEW 26 ACRES OF PARKLAND oard of Supervisors eptember 26th 2018 fternoon Session ADDS: -NEW DRIVEWAY -NEW PARK SIGN -NEW TRAILS -NEW PLAYGROUND -NEW PICNIC SHELTER -NEW RESTROOM -NEW OPEN PLAY AREA -NEW PARKING -NEIGHBORHOOD CONNECTOR PATH 1.3 14 HARROWGATE PARK AND FACILITIES PART THREE: PASSIVE FACILITIES ON NEW 26 RES OF PARKLAND Board of Supervisors September 26th 2018 Afternoon Session t DDS: NEW DRIVEWAY NFW PARK SIGN NEW TRAILS _%jUNL, NEW PICNIC SHELTER NEW RESTROOM NEW OPEN PLAY AREA -NEW PARKING -NEIGHBORHOOD CONNECTOR PATH HARROWGATE PARK AND FACILITIES PART THREE: PASSIVE FACILITIES ON NEW 26 ACRES OF PARKLAND Board of Supervisors September 261h 2018 Afternoon Session ADDS: -NLYY uRIVEWAY -NEW PARK SIGN -NEW TRAILS -NEW PLAYGROUND -NEW PICNIC SHELTER fir h!"f Thry r� -NEW OPEN PLAY AREA i -ivL4'd t'lKt\�IVIs -NEIGHBORHOOD CONNECTOR PATH 16 I HARROWGATE PARK AND FACILITIES CLOSING Board of Supervisors September 26th 2018 Afternoon Session -Additional 9 acres provides opportunity for park expansion -New, enhanced facilities Et athletic fields -Additional trails Et improved neighborhood connectivity NEXT STEPS: BOS funding appropriation: September 26, 2018 Design: October 2018 thru February 2018 Construction: March thru August 2019 School Improvements March thru December 2019 Park Improvements 17 �`CBGT*1tP! 61 • •. AGENDA ,r 1;. Meeting Date: September 26, 2018 Item Number: 3.E. Work_ Session - Committee on the Future's 2017 Report Action Plan County Administrator: Board Action Requested: Summary of Information: In response to the Committee on the Future': "Promoting Future Financial Independence for the Financial Independence Impact Team wE recommendations made by the Committee on the report. The co-chairs will provide the Board an and next steps. October 2017 report titled All Chesterfield Residents," .s formed to evaluate the Future in the October 2017 update on the team's progress Preparer: Kiva Rogers Title: Director, Social Services Preparer: Kelly Fried Title: Assistant Director, Mental Health Support Services Attachments: Yes ❑ No #o0i�� 9/14/2018 ME= • • 0 M FGM in High -Opportunity Communities Social Capital • Developed a steering committee representing cross -departmental collaboration • Renamed the committee to distinguish it from the Committee on the Future • Committee began meeting in May, 2018 • Sub -teams will be developed in the near future to address identified strategies • Plan to incorporate community partners and citizen representation on the sub -teams • Ensure collaboration with the committee addressing the Jeff Davis Plan 4 v'Evaluate strategies outlined under each category of the report. in the report. CIbetermine gaps in strategies and evaluate using the following criteria: • Operational feasibility — how well will it work in the county including population demand and response • Resource feasibility—'how practical is the strategy in light of available resources • Scheduling feasibility — what is a reasonable timetable to implement the strategy • Economic feasibility — how cost-effective is the strategy. LJAnalyze the data to, determine the overall feasibility of each strategy. LIDevelop sub -teams to address the identified strategies Budget Community Corrections Community Enhancement Cooperative Extension County Administration Drug Court Economic Development Health Department Juvenile Detention Libraries Mental Health Support Services Parks and Recreation Senior Advocate Social Services 3 • °"a � ,� � �, Meeting Date: September 26, 2018 Item Number: 3.F. Work Session: Planning Update County Administrator's Comments: County Administrator: Board Action Requested: Staff will brief the Board on current projects underway in the planning department. In addition, they will review future changes that are being developed. These initiatives are being implemented and developed to better serve stakeholders and citizens. As this is a work session, there will be an opportunity for comments and discussion. Preparer: Andrew G. Gillies Title: Director of Planning Attachments: Yes F-1No # k Zoning Process Update 'y DRAFT 8 8.2018 me kl by mepe;xa n•. Oazlic lnfatCap[uretlw M1lannlnq Staff Review StandlrC Weekly ht¢etlnC-htandatoryhttercance nq OpnlPn P Rcilew IssLCS NPtctl Xlrocl;ed for APPhca[ton SPrc Applkatior Mrcting DrtPartn+¢ntr.Itlen+'rfiarl �°P1 re4PP sidentNkr— aldna zed wkh Uire Pmacd m STEP 2 pr STEP 3 when rltcaipn determ Ince, applkam —ificd —AP B,-Mpnthly Mee[inC ctln¢ .4Pplkamnnertdx ma,aa,c ,x+. p.rv.! Msi[1 Depunment 0.evlewfor.4PPIILaLIon Necdx '...... GAPPI n .. .lEaPenatinrs Hevmwed. ciplhlist a¢rmMPllcant CPC NPdflcd Afror Mettlrg (weekly report} Pro+vrd to STEP i nrca CAT asxigns PIN Cnrt nity Mer tedwYfdelrtd (stall andirCRi-Nbr[tly MeetirC -Meetir0(s)se andfgoth�a wr byy,ppllcan Staff/CPL Ir(„P.!,. Mew[i whinns /j��r/L�J�/ h- tRev ew htandamrY Fi Ppli na rFarer 1TRC,f xaryl 5TC l b- I/ /+ x kraceect ��/�. - ed frtrhPP-cartwYh Yor6epts Y applvant refuses recd d Checks c[nfu Nevicw pf Opp "car[Pev sWnx APWkaslun lnWed [Rwfzetl{7 str mems met GTc"scp "h 1 CTA uep he Co I tee Patl P ° PP r d r C MtyM 1 ShcdWM G\Tcv� ZonirC Ceae /Aanagar Md al Ysvl Vraceed tp SlEPa A4wBkMd Gm � xu a tlu Re' Apl &N cd+3pk5 �/ / I t b d 5tnfl kepen Prepared M1 i1J i + • /'%%� O f Hp d/ 1 fTRC =111, /U l / u '+tl Notfied of Case T[PSv+[M1r 1E ( sp d`m TRC cam � PV ra' pn a r edm ' pll R Rc i ipp55r t'p CM rstrpm tP CPCln days / /%%�'"%r� /�/// CM sche. Ie,TRC ixnc response a rn.lPP // //%i�:%�% • 1 1 () j,-� 0 C) z 6 G 00027 f"� �� • � 1' • '1 11 12 COUNTYCHESTERFIELD BOARD OF SUPERVISORS AGENDA Meeting Date: September1 Work Session - Social Services Board Update County Administrator's Comments: County Administrator: Board Action Requested: On behalf of the Chesterfield -Colonial Heights Board of Social Services, staff will present information describing performance achievements, child welfare, targeted efforts with abled-bodied customers, community partnerships and FY19 strategic priorities. In addition, as a follow-up to the August Board meeting, the presentation will highlight the second of two approval requests of the Board for Medicaid expansion. Preparer: Kiva Rogers Attachments: Yes Title: Director, Chesterfield -Colonial Heights Department of Social Services No # UAVIEffi-I FY 2018 Performance Achievements * Completion of the Smith -Wagner addition and remodeling project * Turnover reduced from 20.4% to 13% * Eliminated Medicaid renewal backlog * 100% Medicaid renewal timeliness average (97% performance standard) * 93% Valid CPS referral timely response average (90% performance standard) * 96% CPS Ongoing monthly worker visit average (90% P standard) 1 Child Welfare • Challenges: • Retention • Complexity of families' needs • Strategies: • Trauma Informed Leadership Team (TILT) QIC-WD grant • Internship program Onboarding enhancements • Key partnerships: • Best Practice Court • Worthdays The Forgotten Initiative (TFI) • VCU School of Social Work 3 7 Preserving and g �a restoring families... Responded to 375 adult protective services allegations i Conducted 599 investigations and/or family assessments of child abuse and/or neglect It Intervened in 88 cases where a youth was before the court for non-abuse/neglect reasons 45 children entered foster care 38 children achieved permanency • Return home: 10 Relative placement: 15 RM • Adoption: 13 Child Welfare • Challenges: • Retention • Complexity of families' needs • Strategies: • Trauma Informed Leadership Team (TILT) QIC-WD grant • Internship program Onboarding enhancements • Key partnerships: • Best Practice Court • Worthdays The Forgotten Initiative (TFI) • VCU School of Social Work 3 7 Partnering for Success® The Forgotten Initiative i 3 MAYA Questions? 0 al elnF'E`BCa_� Ail ION 4G E B= Meeting •tember .26, 2018 Item Number: Work Session - FY2020 Budget Preview County Administrator's Comments: County Administrator: Board Action Requested: Hold a work session to discuss the FY2020 budget cycle with the Board of Supervisors. The FY2020 budget process is now underway. Staff will discuss the five-year plan as a starting point for conversations about the FY2020 budget, give some information on the economy as a backdrop for the season, and update the Board on the timeline and process for development moving forward. Budget staff will also report on the status of the CAD System, which is on the consent agenda for approval at the evening session. Preparer: Meghan Coates Title: Director of Budget and Management Attachments: 0 Yes FINo blueI CHESTERFIELD , c Cat LD EXPLORE THE BUDGET FY2019 Adopted Budget FY2019 Budget in Orlof All About the B— - "20PY201 9 Budget Process IProgram and StM. In—w,y 00,304.2 Quarterly average of monthly changes, thousands of persons 400 300 200 100 0 -100 -200 -300 400 -500 -600 -700 -800 2007 2008 2009 2010 2011 NlonthN Change Aug 201 Jett 147 Jun 208 May 268 Apr 175 2012 2013 2014 2015 2016 2017 2018 400 300 200 100 0 -100 -200 -300 -400 -500 -600 -700 -800 I () 0 41 31 () 4 Ati, Z PA OQ,30t 4 URYAM 0°�4045 September 26, 2018 Speakers List Afternoon Session 1. Bill Johnson 2. a 9 5. Meeting .: .itee. September ;..b:.. • , A e Number: County Administration Update: Transportation Alternatives Update County Administrator: a Board Action Requested: Summary of Information: The county was successful in obtaining a technical assistance grant from the Virginia Department of Rail and Public Transportation. This grant was used to hire a consultant to study options for transit along the Route 1/301 corridor. Staff will update the Board on the findings of the study, as well as other efforts to provide transportation alternatives in the county. Preparer: Jesse W. Smith tacrnents: Yes Title: Director of Transportation El No G Board ofSupervisors Work Session September 26i2D1O - Route 1/301 Corridor Transit Study Alternative Transportation Efforts * Pedestrian Infrastructure Projects -�,r'�� .....,„�:, . ,..� .,...,.,, rotP,, t k � ,, hv pv�l r a 1 31 0 Legend "V" N VV Legend 1 vohicW d*nsity tt I "A MEN= wwrCnwred S .. AF WWVroi W 60 VA to VAlt ... m mew z a pW nam m "k g* Low Income 1.3,413 1,586 1,S73 1,656 �.. .w 1,79 z (11.5/ - .3,44t� %�l`B�r ism f 11" SYSTEM T r r El Chesterfield County CJs 1/301 Jeff Davis Hwy. us 60 Midlothian 7lar us 360 Hull Street Bd. VA 10 Iran Bridge Rd. (north) Vii 10 Iran Bridge Rd. (south) Low Income 1.3,413 1,586 1,S73 1,656 1,375 1,79 (% of block group hh.) (11.5/ - .3,44t� 11»90 (8.4%) 1"7,1 �r6 No Vehicle � �� 230 X62, 410 of block group hh.) (19% ( w (1.2%) One Vehicle 31,130 � 2"505'' ,,W,9' 4,916 7,113,770 (% of block group hh.) (263%) ( ,fJ (31, , (253%) (30. (30.7%) „ Y nl s ,t'. ry i an a 114, Gf 10 ur „r Asn �3r mrV&tkOY.MV Ory � ✓ A Wx ., s..... ,, . ., {........ . ... ...... ....,,.. f ..... a ,..,... 4 %�l`B�r ism f 11" SYSTEM T r r El mmmmm Potential Sto US RWfft 11301 ............. mmmmm Key Findings Dm 1. The corridor contains the necessary characteristics to support investment in mobility services. 2. The Transit Network Company (Ober, Lyft, etc.) market is continuing to pilot many different services and business models in search of the right approach. I Public Transportation providers are the best option available to access significant federal and state funding to support capital and operating costs. 4. Gaps in market data should be addressed to right -size services. L 1. Conduct a market assessment survey to right -size potential service. 2. Work with VDRPT to evaluate potential funding options and gauge support. 3. Conduct public and stakeholder outreach with the community. 4. Select a service option and refine based on market survey and public outreach. 5. Work with service providers to develop detailed cost estimates that will support applications for federal, state, and local funding. 6. Once funding is secured, receive approval to advance with procuring services and entering into agreements with service providers as necessary. Past Efforts and Lessons Learned 1990-1995 (approximate) — shuttle from Route 1 to county complex • Tuesdays and Thursdays, one trip in the morning and afternoon • Too infrequent? • 1991— shuttle from Ettrick to county complex • Discontinued after 2 months • Trial period too short? 1995 — adult day care route to Lucy Corr • Transported 12 people, 5 days per week • Discontinued with implementation of LINK 2001-2004 —Chesterfield LINK • Too ambitious? �a 0, 0 -Z a VA 4wX LINK LOCAL Ow now A,awnn, r a f C Ymkee o work, S ork ,S h0fXPft1q, uchoal, ifm counly Govw,nrviena Complex "'old m uch mare Roard at one of the conveo,wion0y located vi"m stop S�gns W(4kt(,�d On the WmAe Or, schwhAe a wkjo by a.aUkig 24 hours kn advance and the van w0t keokyou tip M a ,Mfe sloppftig place vMiOi 314 WroMa of the roule (SchlKluto perns iftkig), Cub to curb Ser Vwe M so avaiiabte Ic" ou� AD A ah gisiWe c ti M o, v I a re . ..... F13 yam U Alternative Transportation • Goodwill -Ober Pilot Phase 2 • Target 20 current Access Chesterfield riders in the Jefferson Davis Corridor between Colonial Ridge Apartments and Falling Creek Apartments. • RFP for Access On -Demand Services • Transportation provided 24/7/365 for employment and medical purposes • Trips for other purposes provided M -Fri, 5:30AM — 7:30PM, Sat 7:30AM-7:30PM • Reservation booking for same day transportation service • Door-to-door and ADA compliant services provided Seeking multiple vendors • Online registrations and voucher ordering (FY19) • Fare Card System (FY20) • Car -sharing platforms • Volunteer Driver Programs • uberPOOL and Lyft Shared rides Pedestrian Infrastructure Projects • Hopkins/Chippenham Park and Ride Lot and Sidewalks • $2,945,000 Smart Scale • Route 1 Sidewalk (Marina Drive to Merriewood) $2,082,640 Smart Scale • Courthouse Road Trail • $1,200,000 Smart Scale • Hopkins Road Sidewalk (Bonniebank to S. Melody Road) $967,200 Smart Scale • Harrowgate Road/Cougar Trail Sidewalk • $890,000 Smart Scale • Clover Hill Area School Pedestrian Improvements • $720,000 TAP Funds; $180,000 County Funds • Bon Air Pedestrian Improvements $944,000 TAP Funds; $236,000 County Funds 0 mmlg�lla 011ul, J c Zs (3 1 In 2017, Chesterfield County worked with the Virginia Department of Rail and Public Transportation (DRPT) to identify corridors of interest in the county and develop objectives for the evaluation of transportation service alternatives. DRPT provided spatial and quantitative analysis of multiple corridors, looking at high level demographic, traffic, and job-related data and submitted that information to Chesterfield County. Decisions were made by Chesterfield County on the specific goals and elements of the evaluation and the US Route 1/301 Corridor was ultimately chosen by the county for further analysis. On behalf of Chesterfield County, Kimley-Horn and Associates (KHA) was tasked with evaluating transportation service options for the US Route 1/301 corridor. The objective of the evaluation was to examine a comprehensive range of service options and provide information on service characteristics and anticipated costs and benefits for up to three service scenarios. The limits of the corridor extended approximately 7.5 miles from the Chesterfield County/City of Richmond boundary to Iron Bridge Road (VA Route 10). Attachment A includes a map showing the limits of the corridor and a profile of the corridor. In addition to this study, the Northern Jefferson Davis Special Area Plan was being developed at the same time this study was underway and was approved by the Chesterfield County Board of Supervisors on April 25, 2018. The Plan acknowledges this evaluation as an on-going effort but also lists transit related possibilities such as: sidewalks, bikeways, right-of-way for transit accommodations (bus stop locations, shelters, benches, etc.), microtransit or demand responsive services, enhanced local service along Jefferson Davis Highway (as described further in the Greater RVA Transit Vision Plan), implementation of a replica trolley system (bus) and development of a park and ride lot near Jefferson Davis Highway at Chippenham Parkway. KHA reviewed and considered as part of its evaluation the findings of the Special Area Plan, Greater RVA Transit Vision Plan, GRTC Draft Transit Development Plan, VDOT Park and Ride Investment Strategy (2014), Chesterfield County Comprehensive Plan and other associated documents. To evaluate mobility options in the US Route 1/301 corridor, KHA began by identifying and evaluating a range of public and private service options. Identified service providers were contacted and asked to participate in an interview to provide input on the viability of implementing services for Chesterfield County in the US Route 1/301 corridor. The following table summarizes the identified service providers and whether or not the service provider agreed to participate in an interview. Note: Groome Transportation notified Kimley-Horn that it was not interested in providing services in the US Route 1/301 corridor. Uber and Lyft did not respond to multiple requests for an interview. Interviews conducted with the identified service providers covered the following topics: Corridor Service Types — Services that would be effective in the corridor based on the primary trip purposes in the corridor and the community's current mobility issues Corridor Facilities — Physical improvements that could help optimize multimodal travel in the corridor and physical constraints to providing service in the corridor N Technology — Technology applications that could be effective in this corridor ® Costs and Fare Collection — Capital costs, operating costs, anticipated fares, and fare collection methodology ■ Organizational and Technical Capacity — Existing capacity of the service provider and any additional capacity needed to manage and operate service in Chesterfield Funding Opportunities — Federal, state, or private funding contributions that may help to fund/finance capital, operating, and maintenance costs for the service Barriers to Delivery — Challenges that may delay, limit or prevent service delivery ■ Liability — Concerns for the service provider and potential mitigation strategies Information collected from service providers during the interviews was compiled into a matrix. The service provider matrix is included as Attachment B to this memorandum. A description of each provider and key takeaways from the interviews are provided below. The information service providers were willing to share varied by provider and some providers were hesitant to share details related to the anticipated costs of service citing the need for more detailed information from the County on the expected days, hours and frequency of services to be provided; and ability to protect proprietary cost data from competitors outside of an official procurement process. 2 Greater Richmond Transit Company (CRTC) Yes Public Transit Virginia Regional Transit (VRT) Yes Provider Bay Transit Yes Private Transit GoToWork Yes Provider Groome Transportation* No Via Yes Private Microtransit Uber* No Provider Lyft* No . UZURV Yes Transportation RideFinders Yes Demand Management Note: Groome Transportation notified Kimley-Horn that it was not interested in providing services in the US Route 1/301 corridor. Uber and Lyft did not respond to multiple requests for an interview. Interviews conducted with the identified service providers covered the following topics: Corridor Service Types — Services that would be effective in the corridor based on the primary trip purposes in the corridor and the community's current mobility issues Corridor Facilities — Physical improvements that could help optimize multimodal travel in the corridor and physical constraints to providing service in the corridor N Technology — Technology applications that could be effective in this corridor ® Costs and Fare Collection — Capital costs, operating costs, anticipated fares, and fare collection methodology ■ Organizational and Technical Capacity — Existing capacity of the service provider and any additional capacity needed to manage and operate service in Chesterfield Funding Opportunities — Federal, state, or private funding contributions that may help to fund/finance capital, operating, and maintenance costs for the service Barriers to Delivery — Challenges that may delay, limit or prevent service delivery ■ Liability — Concerns for the service provider and potential mitigation strategies Information collected from service providers during the interviews was compiled into a matrix. The service provider matrix is included as Attachment B to this memorandum. A description of each provider and key takeaways from the interviews are provided below. The information service providers were willing to share varied by provider and some providers were hesitant to share details related to the anticipated costs of service citing the need for more detailed information from the County on the expected days, hours and frequency of services to be provided; and ability to protect proprietary cost data from competitors outside of an official procurement process. 2 Greater'Richmond Transit Company (GRTC) GRTC provides transportation services in the City of Richmond and parts of Chesterfield and Henrico Counties. Their services include fixed and express route bus service, and specialized service for individuals with disabilities and Virginia Initiative for Employment not Welfare (VIEW) participants. RideFinders, a division of CRTC, also offers a variety of programs in the region that are discussed later in this report. GRTC recommended a fixed route service that would extend the existing GRTC Route 3B on US Route 1/301 into Chesterfield County. GRTC service would require the use of 30 - foot or 40 -foot buses, with no significant difference in the service cost for these two bus size options. The primary benefits of the GRTC service option include convenient access to the GRTC bus service network and facilities, and allowing riders to enjoy a one seat ride using one form of fare media across County/City boundaries. GRTC also stated they could implement service quickly, would use their existing fleet to limit capital expenses and would leverage existing operating resources such as supervisors, customer service staff and administrative staff. If the service did not meet Chesterfield County's goals, GRTC stated it could reduce or eliminate the service within a short time period of receiving notice thereby reducing the County's risk of having to enter into a long-term commitment upfront. Finally, GRTC is an eligible recipient of federal and state program funds that can help support the capital and operating costs of the service. Limitations with the GRTC service option include no ability to customize the service (fleet, facilities, and service type must be consistent with the GRTC system), mandatory compliance with a federal requirement to provide complimentary paratransit service to eligible customers within % mile on both sides of any fixed route service, potentially substantial capital investments to meet federal ADA requirements at stop locations, and improvements to meet any requirements from Chesterfield County for bus pullouts. Vir inia F?egioraa0 'Transit (VRT) VRT has successfully provided communities in Virginia with a capital and operating cost model that is lower than traditional urban transit models. Based in Purcellville, VA, VRT serves fifteen different jurisdictions, including: Loudoun, Fauquier, Culpeper, Orange, Clarke, Warrenton, Page, Augusta and Charlottesville. While VRT generally serves rural communities, service in eastern Loudoun County has similar commercial and residential land use characteristics to the US Route 1/301 corridor in Chesterfield County. VRT recommended operating a deviated fixed route service on US Route 1/301 using 19 - foot minibuses. Deviated fixed route service is an acceptable alternative to providing complimentary paratransit service. Deviations from the route would be based on advanced reservations. VRT also recommended improving customer access to the service by using parking lots inside of residential developments or major businesses along the corridor as stop locations since the majority of households are not directly on the corridor (or more than'/4 mile away). This may also eliminate or reduce the need to construct bus pullouts on US Route 1/301 and provide walkable access to stops. VRT expressed a specific interest in expanding its operations to Chesterfield County and similar to GRTC, has experience applying for and administering federal and state grant funds. 0 3 Limitations with the VRT service option include no existing facilities in the area (administrative office space and a vehicle staging area with lighting and security would be required), less point-to-point service and less predictable travel times using a deviated fixed route service model where travel times may vary depending on the number and location of reservations. VRT service would also require a forced transfer to connect to GRTC's network and its fare collection method is cash only so it would not offer a one seat ride and seamless fare media for riders traveling on VRT and CRTC to complete their trip outside of or into Chesterfield County. 7 - Bay Transit is headquartered in Warsaw, Virginia and serves twelve counties (Charles City, Essex, Gloucester, King and Queen, King William, Lancaster, Mathews, Middlesex, New Kent, Northumberland, Richmond, and Westmoreland). Although Bay Transit is the public transportation authority of Bay Aging, a charitable, non-profit organization serving seniors and people with disabilities, transit services are available to the general public. Bay Transit recommended a demand response service using 14- and 20 -passenger vehicles to provide a connection between the US Route 1/301 corridor and existing CRTC routes. Trips would be booked through a call center and require advanced reservations. The benefits of Bay Transit service include the use of smaller vehicles and limited need for investment in sidewalks or bus stop infrastructure since the service would not have fixed stops. Limitations with the Bay Transit service option include the need for a call center in Chesterfield, concerns with maintaining operations a significant distance away from its headquarters, a forced transfer to connect to GRTC's network requiring different fare media, and uncertainty expressed by Bay Transit regarding its willingness to expand current operations. GoToWork offers shared rides to individuals, businesses and staffing agencies in the Richmond Metropolitan Area and Hampton Roads that are seeking to provide transportation options to their employees. The goal of the program is to help individuals maintain employment and help employers reduce turnover. In the Richmond Metropolitan Area, the service is focused on filling gaps in hours or days of the week when GRTC service is not available or in areas where CRTC is service is not provided. GoToWork stated during their interview that they originally started off providing door-to-door service but have started to focus on centralized locations to make service more efficient and cut costs. The service's base fee is $50 per week for one round trip per day of up to 10 miles, five days a week. A tiered -pricing arrangement is used for trips beyond 10 miles and for night shift transportation. GoToWork recommended a vanpool service using central pickup locations along the US Route 1/301 corridor. Riders would registerfor trips online or by phone. GoToWork already operates in the Richmond market and maintains a fleet of vehicles that includes minivans, 12 -passenger vans, and shuttle buses. GoToWork recommended constructing a park - PUS' and -ride lot in the corridor to allow for vanpooling. Benefits of GoToWork's service include no capital cost for vehicles unless additional vehicles were requested by Chesterfield and the company's existing presence in the Richmond market. Limitations with GoToWork include that service is only available for transportation to/from employment, most vehicles are greater than 10 -years old, the cost of constructing and maintaining a park-and-ride lot (although not required) and the viability of the service is unknown since GoToWork was launched in December 2017 as a new venture funded by the Childs Foundation, a non- profit founded in 2016. Via Transportation, Inc., also known as Via, is a transportation network and real-time ridesharing company based in New York City, where service was first launched in 2013. Via also operates in areas of Chicago and Washington, DC, and its technology is being used in ridesharing projects or pilots in Paris, United Kingdom, Austin and Arlington, Texas and the City of West Sacramento, California. Via offers both platform service, where Via develops the software platform and partners with other transportation providers for the vehicles and drivers, as well as an end-to-end service, where Via provides the software platform, vehicles and drivers. Via recommended a microtransit solution that would operate using a software platform in a specified zone surrounding the US Route 1/301 corridor. Users of Via's service would be given walking directions to a "virtual bus stop" and the software algorithm would determine which rider to put in which vehicle to balance vehicle utilization and customer experience. Benefits of Via's service include no need for investment in bus stop infrastructure since the service would not have fixed stops and flexibility to adapt the software to the needs of Chesterfield. Limitations with Via service include the need for riders to walk to the "virtual bus stop" in an area with limited sidewalk and ADA accessible infrastructure, the ability to attract Via to the Chesterfield market (company is focusing on major urban cities), the viability of the service is unknown since this is a new business model, fares are dynamically priced so they fluctuate based on demand, an average higher cost per rider than traditional public transit fares, credit card only fare collection, no guarantee of service availability, and no guarantee of the ability to accommodate persons with disabilities. Through its various pilots, access to services also varies with some locations using solely a mobile app and other locations using a mobile app with the option to call a dispatcher. i") rb o i, Founded in 2009, Uber Technologies Inc. provides a range of peer-to-peer ridesharing, food delivery, and transportation services. The company is headquartered in San Francisco, California, with operations in 633 cities worldwide, including the Richmond Metropolitan Area. Its platforms can be accessed via its websites and mobile apps. The most appropriate Uber services for the purpose of this study include: Express POOL carpooling service (the cheapest option, pairs you with other riders if there is room available and requires you to walk to a pick up point and walk to your final destination — similar to Via and public transit), uberPOOL carpooling service (the second cheapest 5(e G option — pairs you with other riders if there is room available and determines who will be picked up first, and who will be dropped off first), uberX service offering private rides for 1-4 people and uberXL service offering private rides for 1-6 people. As mentioned above, Chesterfield's Community Services Board and Goodwill of Central and Coastal Virginia are working with Uber on a pilot to provide services for eligible participants. The pilot is testing Uber's Uber Central service, which was launched in April 2017. Uber Central allows organizations to manage trips on behalf of its customers, relieving the requirements for customers to have an Uber account or a smart phone. Finally, for the disabled community Uber is piloting a new service called UberWav for riders who use non -folding, motorized wheelchairs to connect with drivers in wheelchair accessible vehicles that are equipped with ramps or lifts. Uber is testing several different models of the service in cities around the world (e.g. Toronto, Austin, Chicago and London) to determine which model will best meet the needs of their riders and drivers. Uber was unavailable to participate in an interview for this study, however, KHA was able to collect information through Uber's website on service characteristics and availability. Benefits of Uber's services include on -demand 24/7 availability and the ability to share rides if there is room available through the dynamic carpooling feature found with Express Pool and uberPOOL. As a private provider, Chesterfield County would not have to enter into an agreement with Uber. Uber Central's service also provides an option to get around some limitations for specific populations. Limitations of Uber's services include current availability in the corridor (only uberX and uberXL are available), fares that are dynamically priced so they fluctuate based on demand, an average higher cost per rider than traditional public transit fares, fees for cancelation, credit card only fare collection, no guarantee of service availability, no guarantee of the ability to accommodate persons with disabilities and services can only be requested through its website and smart phone mobile apps (unless customers are eligible to participate in an Uber Central program). Launched in 2012, Lyft is an on -demand transportation company based in San Francisco, California that develops, markets and operates the Lyft car transportation mobile app. Similar to Uber, Lyft offers three service options that were appropriate for this study: Lyft Line service provides the cheapest option and will match passengers with other riders if they are going in the same direction (similar to uberPOOL), Lyft service provides private rides for 1-4 people (similar to uberX), and Lyft Plus service provides private rides for 1-6 people (similar to uberXL). Lyft was unavailable to participate in an interview for this study, however, KHA was able to collect information through Lyft's website on service characteristics and availability. Lyft offers the same benefits as Via and Uber with on -demand 24/7availability and the ability to share rides through the dynamic carpooling feature found with Lyft Line. As a private provider, Chesterfield County would not have to enter into an agreement with Lyft. Lyft also shares the same limitations including current availability in the corridor (only Lyft and Lyft Plus are available), fares that are dynamically priced so they fluctuate based on demand, the average fare is higher than traditional public transit fares, credit card only fare collection, no guarantee of service availability, no guarantee of the ability to accommodate persons with disabilities and services can only be requested through its website and smart phone mobile apps. J1E UR It/ UZURV is a Reservation Network Company (RNC) founded in 2015 by two Uber Partners with its headquarters in Richmond, Virginia. The company offers a mobile app and a web app that allows users to create a reservation with choices such as a specific driver and vehicle type. After the reservation is made, users can select a service provider, such as Uber or Lyft, from within the UZURV app and request a ride from the selected transportation provider. UZURV also takes reservations through a call center. UZURV360 is a service for specialty transportation needs that is designed to meet the Americans with Disabilities Act (ADA) requirements of the special needs and health care communities. The service allows you to reserve a private car with no additional pickups or stops along the way, schedule same day pickups by phone up to 30 minutes before your desired departure time, select a preferred car and CPR certified driver, and receive door-to-door assistance. Similar to UZURV, the app provides a menu of providers including independent rideshare drivers and para -transit providers. The UZURV360 service can also be accessed through the call center. In August 2017, CRTC entered into a one-year contract to pilot UZURV360 providing CARE -On -Demand services along with existing para -transit, taxi, limousine and other specialty providers. Over 10,000 UZURV360 rides have been provided through this partnership and the rides have a 98% on time pick-up rate. Benefits of the UZURV and UZURV360 services include the ability to reserve and request specific service providers (driver and vehicle), drivers that are specifically trained to serve the needs of those with special needs and access to services through a call center. Limitations of the UZURV service are similar to Uber and Lyft since they are the primary service provider partners. The main limitation of UZURV360 is that a credit or debit card is required for payment. As with other private transportation providers discussed above, UZURV's service offerings are relatively new in the market so it is possible that changes to services may occur as the business model matures. As mentioned above, RideFinders is a division of GRTC that acts as Central Virginia's transportation demand management (TDM) agency. RideFinders is focused on moving more commuters in fewer vehicles throughout the region to protect air quality and increase the efficiency of the region's transportation network. Programs and services offered by RideFinders include: Transit Information, Vanpool Services, Carpool Matching, Clean Air Campaign, Commuter Choice Program, Telework Program, Emergency Ride Home Program, Transportation Planning, Employer -Based Marketing, Employer Relocation and Site Analysis Services, Bike and Pedestrian Commuter Services, and Park and Ride Lot Information. Additional information on these services is available at: http://ridefinders.com/about-us/ 7 RideFinders recommended providing vanpool formation services to companies willing to participate and enrolling employees in the Emergency Ride Home Program (provides taxi or rental car service to get home in the event of an emergency for registered commuters who ride the bus, vanpool, bike or carpool to work at least three days a week). A point person (or marketing agency) would need to be hired and assigned to the corridor to do outreach, facilitate community engagement, gather public input and gain employer buy -in. RideFinders could also conduct employee commute assessments, establish public-private partnerships for financial investment and work with stakeholders to develop and execute a multi -pronged media approach based on the demographics of the corridor. Benefits of RideFinders include connections to employers in the local community and existing programs that can be used by riders in the US Route 1/301 corridor; extensive experience promoting transit, carpooling and vanpooling, and working with the metropolitan community and employers providing information on mobility options. Vanpooling provides a very low-cost service delivery model since drivers serve in a voluntary capacity in exchange for a free or discounted commute. Vanpool data can also be used to generate federal funds from the Federal Transit Administration. Limitations with RideFinders service include that vanpool services are only available for transportation to/from employment and park and ride lots need to be established in the corridor. Two park and ride lots have been identified in or near the corridor through VDOT's Park and Ride Investment Strategy (2014) (see Attachment D). One 250 -space lot would be constructed along the southern end of the corridor at Route 10 (West Hundred Road) near 1-95, Exit 61. The second lot would be a 250 -space lot constructed at the northern end of the corridor along US Route 1/301 near Route 150 (Chippenham Parkway). These lots were ranked fifth and sixth respectively for the VDOT Richmond District in the 2014 VDOT Park and Ride Investment Strategy. . ., Based on the interviews conducted and KHA's technical analysis of the corridor, the following key findings emerged: 1. The coi-ri or contair'is the i7ecessar.y ch r'a ctefissfics to support ii7ve try7et7t tt7 i o ifft setvfces. An analysis of market factors considered: existing transit service performance, access and availability; population and employment factors (e.g. poverty level, unemployment rate, percentage of population over 65 years old); access to other transportation modes, services or facilities (e.g. households with one or less vehicle; availability of pedestrian and bicycle facilities, park-and- ride lots, and carpooling/vanpooling); location of major employment, shopping and education centers; and travel patterns (see Attachments A and D). The analysis found that in the corridor both the percentage of households in poverty and the percentage of households with no access to a vehicle are double the county's overall averages (15% vs. 7% for households in poverty, 6% vs. 3% for households with no access to a vehicle). In addition, transit service is only available in the northernmost portion of the corridor, pedestrian and bicycle facilities are very limited, and access to many employers, shopping and education centers is largely auto -dependent. Based on these factors, there is enough data to substantiate the need for additional investment in mobility services (transit, carpool/vanpool). This finding is consistent with previous and on-going studies. �")004 The Transit Network Company (TNC) n7arket Is continuing to pilot many different sentices and business models In search of the right approach. TNCs are companies that use Internet -based technology (e.g. websites and mobile apps) to pair passengers with drivers. Numerous TNC start-ups have come into the marketplace in the last 5 to 10 years with varying degrees of success and more established providers like Uber and Lyft are continuing to pilot or introduce new services to access specific markets. Uber and Lyft are also being driven to make adjustments to their service offerings due to growing competition from new start- ups. TNCs are therefore continuing to evolve with a focus on how best to achieve profitability and have limited ability to offer service in all markets. . Public Transportation providers are the best option available to access significant federal and state funding to support capital and operating costs. There are numerous federal and state funding programs available to apply for (as outlined in Attachment C) that can mitigate local capital and operating and maintenance costs. TNCs have been successful in securing discretionary funding through various sources for pilot programs, however, long-term funding to support TNC operations is very limited. 4, Gaps In market data should e addressed to right -size services. The outreach efforts of the Northern Jefferson Davis Corridor Special Area Plan should be expanded upon to gain additional insights from the public and stakeholders in the corridor on which types of services are they most likely to use if implemented. A market assessment combined with public and stakeholder outreach will help to better inform decisionmakers of the community's requirements and allow services to be scaled accordingly. • w •; r • "r Mims= Based on the interviews conducted, KHA's technical analysis and discussions with Chesterfield County staff, a comprehensive package of services would best serve the diverse and dynamic mobility needs of the US Route 1/301 corridor market. Public outreach and a market assessment should be considered as some of the first steps to be taken to select, size and scale the service approach. In the interim, KHA developed three scenarios at Chesterfield County's request to help advance consideration of providing enhanced mobility services. The scenarios include information on potential termini and transfer points, hours of operation, headways, stop locations, vehicles, estimated capital and operating costs, fare collection, service initiation and pedestrian facilities. As discussed above, the following service providers or services were not considered in any scenario because these services are not available to the corridor or service providers stated they were not interested or able to provide service: Bay Transit, Groome, Express POOL (Ober), uberPOOL and Lyft Line. The scenarios below are presented as options for further discussion and are not in priority order. d�, Scenario #1 — Local Bus Seivice (VRT transfer to existing GRTG' route), Regional Vanpoo//Caipool Su/)port Service Providers m Virginia Regional Transit (VRT) w RideFinders Termini and ® Southern Terminus. John Tyler Community College south Transfer Points of Route 10 0 Northern Terminus / Transfer Point- VRT service would provide a connection to existing GRTC service in the City of Richmond at the Food Lion north of Chippenham Parkway Hours of Operation ® 12 hours per day from 6:25 AM to 6:25 PM, Monday through Saturday only Fleadways m 30 -minute headways Stop Locations Southbound: • Food Lion, North of Chippenham Parkway (current CRTC stop) • Falling Creek Apartments — 2530 Marina Drive / 6200 block of Jefferson Davis Highway • Dollar General - 6730 Jefferson Davis Highway • Winchester Gardens/Family Dollar — 7307 Taw Street 7300 block of Jefferson Davis Highway Defense Logistics Agency — 8000 Jefferson Davis Highway R&C Wireless Solutions — 9536 Jefferson Davis Highway Colony Village Apartments — 10250 Colony Village Way 10200 block of Jefferson Davis Highway Food Lion — 12120 Bermuda Crossroad Lane / 12100 block of Jefferson Davis Highway John Tyler Community College — 13101 Jefferson Davis Highway '0 11 Northbound: ® John Tyler Community College — 13101 Jefferson Davis Highway • Dollar Tree — 12101 Jefferson Davis Highway ® Colony Village Apartments — 10250 Colony Village Way / 10200 block of Jefferson Davis Highway • Holiday Mobile Home Park — 9701 Jefferson Davis Highway w Executive Inn & Suites — 8101 Jefferson Davis Highway Car Stop Convenience — 7431 Jefferson Davis Highway Bellwood Maisonette Apartments — 6745 Jefferson Davis Highway ® Falling Creek Apartments — 2530 Marina Drive / 6200 block of Jefferson Davis Highway Food Lion, North of Chippenham Parkway (current CRTC stop) Recommended potential stop locations are shown in the Stop Location Figure following this section. Stop locations may require further evaluation and approval by impacted property owners. Depending on average run times, additional stops could be considered. Vehicles a 19 -passenger, ADA compliant minibuses (body on chassis) 3 vehicles - two minibus vehicles and one support vehicle Cost Estimate Capital (initial) _ $180,000 for two buses, a support vehicle and bus stop signs, plus any additional costs for storage and administrative office space (Chesterfield County may choose to provide). FTA useful life standards for the minibuses are 4 years or 100,000 miles. ® Operating and Maintenance = $554,000 to $592,000 annually (depending on final service plan) Note. This is a ,gross cost estimate. 6t does not account kw tare revenues or capital or operating assistance from the tlarginPa-a Depaartrnent of Rail and Public Transportation (DRPT), Federal Transit Administration (FTA) A) or Federal H-I.'jhway Administration (F1--6WA). '0 11 Fare Coliection ® Regular fare of $1 per trip (one-way), per person m Cash -only fares would be collected upon rider entry Pedestrian FaciRities VRT would deviate from the fixed route to improve access to the service. Stops that would benefit from improved pedestrian access include: W Dollar General - 6730 Jefferson Davis Highway — currently no sidewalk and no crosswalk at the intersection of Swineford Road/Alfalfa Lane and US Route 1/301 ® Executive Inn & Suites — 8101 Jefferson Davis Highway — no sidewalk access and crosswalk at the intersection of Dwight Avenue and US Route 1/301 • R&C Wireless Solutions — no sidewalk access and no crosswalk at the intersection of Galena Avenue and US Route 1/301 All other stops either benefit from sidewalk access or VRT will access the parking lot of residential communities or businesses. Estirrrated Ridership New bus routes can take 1 to 3 years to realize their full ridership potential and depend upon numerous factors such as quality of service, frequency, travel time, cost, required transfers, corridor demographics and marketing. Based on the performance of the most comparable segment of the existing GRTC Route 73 and consideration of the factors mentioned above, the annual estimated ridership for this scenario is 45,000 — 60,000. A market assessment survey and additional ridership analysis of routes with similar characteristics in the GRTC system is needed to further refine this estimate. Other Services RideFinders would hire and direct a contractor assigned to the corridor to conduct a market survey, facilitate stakeholder engagement, host public hearings and get public input, work with employers, try to establish public- private partnerships for financial investment, and work on a multi -pronged media approach based on the demographics of the corridor. The cost of these services is estimated to be $250,000. Chesterfield County would work with VDOT to construct a new 250 space park and ride lot near Route 150 (Chippenham Parkway). Cost estimates need to be developed for these lots once additional information is available. lmpiementation VRT TimefraMe Assuming the use of federal and state funds to offset costs, VRT would apply by February 1, 2019 for state funds that if awarded, would be available in July 2019. The timing of federal funds depends on the source but would require a state and/or local match making the timing no sooner than July 2019. ■ Assuming funding is awarded, VRT and Chesterfield County would need to execute a service agreement. a Once funding and required approvals for bus stops are in place, VRT would need to set up a small office space along the corridor to handle administrative tasks and store fareboxes, procure vehicles, and establish a vehicle staging area with lighting and security. Bus procurement is expected to be the long lead factor in service initiation and is anticipated to take approximately 5-6 months. RideFinders • Assuming the use of federal and state funds to offset costs, RideFinders would apply by February 1, 2019 for state funds that if awarded, would be available in July 2019. The timing of any federal funding depends on the source but would require a state and/or local match likely making the timing no sooner than July 2019. ■ Once funding and any required approvals are in place, service initiation would likely take 90 days. Scenario #2,-. Regional Bus Service, Regional VanpoollCar/: ool Support Service 0 Greater Richmond Transit Company (GRTC) Providers v RideFinders Termini and ® Southern Terminus: John Tyler Community College south of wi"ransfer Points Route 10 n Northern Terminus: Service options include extending GRTC Route 73 (soon to be renamed 3B) to include 7.3 miles of US 1/301 corridor in Chesterfield County or adding a new GRTC Route for the Chesterfield portion of the corridor. Extending Route 3B would not require a transfer. If a new route is added, the transfer point for the connection to the existing GRTC service would be the Food Lion north of Chippenham Parkway. Hours of ® Fourteen hours per day from 5:00 AM to 7:00 PM, Monday Operation through Saturday only Headways a 30 -minute headways Stop Locations Southbound: Food Lion, North of Chippenham Parkway (current GRTC stop) Failing Creek Apartments — 2530 Marina Drive / 6200 block of Jefferson Davis Highway FA Dollar General - 6730 Jefferson Davis Highway • Winchester Gardens/Family Dollar - 7307 Taw Street / 7300 block of Jefferson Davis Highway • Defense Logistics Agency - 8000 Jefferson Davis Highway • R&C Wireless Solutions — 9536 Jefferson Davis Highway Colony Village Apartments — 10250 Colony Village Way / 10200 block of Jefferson Davis Highway Food Lion — 12120 Bermuda Crossroad Lane / 12100 block of Jefferson Davis Highway Fm John Tyler Community College — 13101 Jefferson Davis Highway 14 ,. Z'µ , 0, lij 0 �;,, 1� Northbound: • John Tyler Community College — 13101 Jefferson Davis Highway • Dollar Tree — 12101 Jefferson Davis Highway • Colony Village Apartments — 10250 Colony Village Way / 10200 block of Jefferson Davis Highway • Holiday Mobile Home Park — 9701 Jefferson Davis Highway Executive Inn & Suites — 8101 Jefferson Davis Highway Car Stop Convenience — 7431 Jefferson Davis Highway Bellwood Maisonette Apartments — 6745 Jefferson Davis Highway Falling Creek Apartments — 2530 Marina Drive / 6200 block of Jefferson Davis Highway Food Lion, North of Chippenham Parkway (current GRTC stop) Recommended potential stop locations are shown in the Stop Location Figure following this section. Stop locations may require further evaluation and approval by impacted property owners. Depending on average run times, additional stops could be considered. VeNcles w Extension of Route 73 (313) — 40 -foot, ADA compliant buses s New GRTC Route - 30 or 40 -foot, ADA compliant buses Note'- There would be no meaningful differonce in cost if 30 -fool buses were used instead of 40 -foot buses qac cot ding to GR'FG Cost Estimate ® Capital = $4,000 for bus stop signs. GRTC's existing bus and paratransit fleet is available to provide the service. N Operating and Maintenance = $1,102,300 annually for fixed route service and $93,600 annually for paratransit service Note: 7his is is gross cost estimate, if does, not acl,,ount for farp revenu(.,,s or capital or operating assistance from the Viginia Department of Rail and Public Fransportation (DRP -T), Federal Transit AdIninistration (FTA) or Fedetal Hghway Administrifinn (F-HWA), 0, lij 0 �;,, 1� Fare Collection W Regular fare of $1.50, reduced fare (for children, seniors, and people with certain disabilities) of $0.75, which is consistent with existing GRTC service ® Cash fares and passes would be collected upon rider entry Pedestrian CRTC would operate fixed route service combined with para -transit Facilities service. Stops that would benefit from improved pedestrian access include: ® Dollar General - 6730 Jefferson Davis Highway — currently no sidewalk and no crosswalk at the intersection of Swineford Road/Alfalfa Lane and US Route 1/301 Bellwood Maisonette Apartments — 6745 Jefferson Davis Highway — the gravel shoulder could be reinforced for a bus pull out, along with a sidewalk to access the stop Executive Inn & Suites — 8101 Jefferson Davis Highway — no sidewalk access and crosswalk at the intersection of Dwight Avenue and US Route 1/301 R&C Wireless Solutions — no sidewalk access and no crosswalk at the intersection of Galena Avenue and US Route 1/301 Holiday Mobile Home Park — 9701 Jefferson Davis Highway - the gravel shoulder could be reinforced for a bus pull out, along with a sidewalk to access the stop All other stops benefit from sidewalk access. To avoid additional costs and improve safety, GRTC could investigate deviating southbound to serve Falling Creek Apartments and the Food Lion near Route 10, and northbound to serve Colony Village Apartments. Estimated New bus routes can take 1 to 3 years to realize their full Ridership ridership potential and depend upon numerous factors such as quality of service, frequency, travel time, cost, required transfers, corridor demographics and marketing. Based on the performance of the most comparable segment of the existing GRTC Route 73 and consideration of the factors mentioned above, the annual estimated ridership for this scenario is 75,000 — 100,000. A market assessment survey and additional ridership analysis of routes with similar characteristics in the GRTC system is needed to further refine this estimate. Other Cervices RideFinders would hire and direct a contractor assigned to the corridor to conduct a market survey, facilitate stakeholder engagement, host public hearings and get public input, work with employers, try to establish public-private partnerships for financial investment, and work on a multi -pronged media approach based on the demographics of the corridor. The cost of these services is estimated to be $250,000. ® Chesterfield County would work with VDOT to construct a new 250 space park and ride lot near Route 150 (Chippenham Parkway). Cost estimates need to be developed for these lots once additional information is available. Implernentation CRTC Timeframe ® Assuming the use of federal and state funds to offset costs, GRTC would apply by February 1, 2019 for state funds that if awarded, would be available in July 2019. The timing of federal funds depends on the source but would require a state and/or local match making the timing no sooner than July 2019. • Once funding and required approvals for bus stops are in place, GRTC would provide notice to the public and could initiate service within 30-60 days. RideFinders • Assuming the use of federal and state funds to offset costs, RideFinders would apply by February 1, 2019 for state funds that if awarded, would be available in July 2019. The timing of any federal funding depends on the source but would require a state and/or local match likely making the timing no sooner than July 2019. ® Once funding and any required approvals are in place, service initiation would likely take 60-90 days. 18 Scenario #3 -- RNC / T"C, "rovlclei- Under this scenario, Chesterfield County would issue an RFP to gauge the interest of RNC and TNC providers to design a program that is customized for the needs of the US Route 1/301 Corridor. Similar approaches have been taken in other localities in Virginia and around the country with varying degrees of success, however, this approach would allow Chesterfield County to challenge these innovative businesses to come up with flexible, creative solutions that can be adapted to the specific needs of the corridor. The RFP would need to provide information on any minimum requirements the county may have (e.g. availability of service, commitment to serving all communities in the corridor, ability to subsidize service to bring costs closer to what riders pay for public transportation, options for accessing and paying for the service, driver and vehicle qualifications and standards, ability to terminate service for any reason). If Chesterfield decides to continue moving forward the discussion of implementing mobility options for the US Route 1/301 corridor, recommended next steps include the following: 1.. Conduct a market assessment survey to capture more specific data for the corridor. The data will provide Chesterfield County with additional information to help understand the market demand and which services are the most attractive so service offerings can be right -sized. 2 Working with the Virginia Department of Rail and Public Transportation, evaluate potential funding options to gauge support for federal and/or state funding. Potential sources of funding are provided in Attachment C. 3. Conduct public and stakeholder outreach on the service options to understand the level of support and any concerns from the community. 4. Select a service option and refine the proposed service(s) based on the market survey and public and stakeholder outreach. 5. Work with service providers to develop detailed cost estimates for the refined service(s) that will support applications for federal, state and local funding. Submit applications in accordance with grant program deadlines (note: this step would be skipped if Scenario #3 is advanced). 0. Once funding is secured, receive approval to advance with procuring services and entering into agreements with service providers as necessary. Approval should also include securing financial and any additional human resources needed for Chesterfield County staff to administer and oversee the contracts/agreements. It should be noted that a multi-year agreement will likely be required for VRT, while GRTC and RideFinders services can likely be funded through shorter term agreements. 19 0'U" J" 01 751 ATTACHMEW A: STUDY CORRIDOR MAP PROFILEAND CORRIDOR V b �� C . .. Rs"m Histor According to the Northern Jefferson Davis Special Area Plan, the Northern Jefferson Davis Community has a long history dating back to early English settlements. In the early 20 t" Century the Richmond and Petersburg Electric Railway generally paralleled Jefferson Davis Highway, encouraging industrial development and the establishment of suburban neighborhoods such as Ampthill and Bensley. The railway provided an important connection between Richmond and Petersburg allowing residents to access more affordable land and housing, while maintaining access to jobs, shopping and entertainment in the urban centers. The corridor continued to develop and thrive until the 1950's when 1-95 was constructed, which resulted in businesses leaving the Jefferson Davis Corridor in search of better access afforded by 1-95 and residents leaving for newer housing developments in western Chesterfield County. Lard 1J me Today the US Route 1/301 corridor in Chesterfield County is primarily categorized by a mix of commercial, industrial, and residential land uses. The neighborhoods within the community include a blend of older and newer single-family residences, older and newer multi -family apartments, and mobile home parks. There are also several motels in the corridor that offer weekly rentals. Commercial businesses include large big -box retailers in the south end of the corridor such as Home Depot and Target, strip malls that include grocery stores and various businesses, fast food restaurants and other independent businesses. The DuPont Spruance Plant is the largest employer in the area and is located in the northern portion of the corridor. Lastly, John Tyler Community College is located in the southernmost portion of the corridor. The college is the third largest community college in Virginia. T�ra st)ortatlon The corridor contains a network of collector, arterial, and limited access roads and provides access to 1-95, Chippenham Parkway, and Route 288. Access Chesterfield provides curb -to -curb transportation within Chesterfield County for any purpose to elderly, disabled, and low-income residents. Trips outside of Chesterfield County are limited to medical appointments in Richmond, Petersburg, Colonial Heights, and Hopewell. In addition, the County's Community Services Board and Goodwill of Central and Coastal Virginia launched a pilot in March 2018 with Uber to provide free point-to-point transportation for Chesterfield residents to access employment opportunities, job training, health care or other essential trips such as grocery shopping. The service is restricted to residents who do not own a vehicle and are undergoing treatment for opioid addiction through the Chesterfield Mental Health Support Services. The pilot was originally funded through April 30, 2018 and has since received a one-year extension. Beyond Access Chesterfield and the Community Services/Goodwill pilot, Greater Richmond Transit Company (CRTC) operates Express Bus Route 82 along the Powhite Parkway to downtown Richmond and several CRTC routes include stops in the county. Within the US Route 1/301 Corridor, GRTC Route 3B extends south from the City of O'G: ' q Richmond into the county, approximately one mile south to the Food Lion near Chippenham Parkway. RideFinders, a division of CRTC, offers a vanpool program that provides free ridematching service in the Richmond Metropolitan Area to help commuters share a ride to and from work. In the Chester area (southern end of the corridor) there are currently 22 vanpools that depart from the area and go to locations such as Fort Pickett, Fort Belvoir, Fort Lee, and various government offices in Washington, DC. This type of usage for vanpooling is consistent with the Virginia Department of Rail and Public Transportation's (DRPT) 2016 Vanpool Inventory and Impact Report, which found that 29% of vanpools in service in Virginia identified their destinations as military installations. Finally, several private transportation providers serve the public in the area including, but not limited to, GoToWork, Uber, Lyft and several small taxi companies. Demographic data for the census block groups within a quarter mile of the corridor from the 2016 American Community Survey indicates that 15% of the households are in poverty, the unemployment rate is 4.9%, and 11% of the population is over 65 years old in the study area. In addition, 6% of households have no vehicles and 35% of households have only one vehicle. By comparison, county -wide demographic data for Chesterfield shows that 7% of all households are in poverty, the unemployment rate is 4.4%, 13% of the population is over 65 years old, 3% of households have no vehicles, and 27% of households have only one vehicle. To reach employment opportunities, there are a substantial number of workers that travel outside of the corridor for work. Within a three-mile radius of the corridor near US Route 1/301 and Route 150 (Chippenham Parkway), there are approximately 16,634 workers according to 2018 data collected by VDOT. Of those workers, 95% travel outside of the area for work with 19% traveling outside a 25 -mile radius. In the southern end of the corridor near 1-95, Exit 61 and West Hundred Road, 14,283 workers are within a three- mile radius. Of those workers, 93% travel outside the area for work with 21 % traveling outside a 25 -mile radius. Maps provided on the following pages show the population density, 65+ population density, unemployment density, poverty density, no vehicle density, and one vehicle density for the census block groups within a quarter mile the US Route 1/301 corridor. SEE= GIC3031 CIGIJOS2 STTSERVICE P ATTACHMENT C.'. POTENTIAL SOURCES OF FUNDING s � • r r r • - r r Federal Funding FTA Section 5307 — m Up to 50% of net Supports operating and capital costs of Small Urban Areas operating expenses transit operators in small urban areas Program - Up to 80% of eligible capital and planning expenses FTA Section 5339 — Up to 80% of eligible Supports the replacement, rehabilitation Grants for Bus and capital expenses and purchase of buses and related Bus Facilities equipment, and construction of bus -related facilities including technological changes or innovations to modify low or no emission vehicles or facilities FTA Section 5303 — Up to 80% of eligible Supports transit planning expenses. Metropolitan Planning expenses 11JotE': Met9"2?p4:dldtaC9 P�a-�N"9A"9dP'Eg O@"'%aniCatdG:bn,`z are the only e/41iblp iecipients. FHWA Congestion Up to 80% of eligible Flexible funding for State and local Mitigation and Air expenses governments for transportation projects and Quality Improvement programs that help meet the requirements Program (CMAQ) of the Clean Air Act State Funding Capital Assistance Up to 96% of eligible Supports costs borne by eligible recipients expenses using Tier for public transportation projects Percentages Operating Assistance Fluctuates based on Supports costs borne by eligible recipients amount requested, last for operating related public transportation several years around expenses 20% state funding Demonstration Up to 80% of eligible Supports innovative investments in all Project Assistance expenses functional areas of public transportation State Technical Up to 50% of eligible Supports planning or technical assistance to Assistance Program expenses help improve or initiate public transportation related services TDM Operating Up to 80% of eligible Supports new, pilot and innovative Assistance Program expenses Transportation Demand Management projects and programs that encourage the reduction of single occupant vehicle travel or provides commute options Transportation Up to 80% of eligible Supports new, pilot and innovative Management Project expenses Transportation Demand Management Assistance projects and programs that encourage the reduction of single occupant vehicle travel or provides commute options PROGRAM GOALS The purpose of the FTA Section 5307 program is to provide funds to urbanized areas (UZAa) and to Stet8o for public transportation capital projects, operating assistance, job access and reverse commute projects, andfortnanGpOrt8tion-r8|mtedp|onning. This program makes federal resources available to UZAs and to 8mmmurs for transit oopha| and operating aaaiotonoa in UZAe, and for transportation nm|abad planning. An urbanized area is an incorporated area with a population of 50.000 or more that is designated as such by the U.S. Department of Cnnnnneroa. Bureau of the Census. The following are goal areas of the FTA Section 5307 program: 1. Assist in the planning, engineering, design, construction, evaluation, and maintenance of public transportation projects, equipment, and facilities; 2. Facilitate cooperation between public transportation companies and private companies engaged in public transportation to encourage the planning and establishment ofoneavvide public transportation syetanno needed for economical and desirable urban development; 3. Encourage mobility management, employment-related transportation alternatives, joint development practices, and transit -oriented development; 4. Provide financial assistance to states and local governments h) help carry out national QOn|e related to mobility for all, including elderly individua|o, individuals with diaobi|itiae, and economically disadvantaged individuals; 5. |nxeaL in bus and bus -related activities such as rep|eoennant, nverh8u|, and rebuilding of buses; and 0. Invest in crime prevention, public transportation safety, and security equipment. The FTA Section 5307 program is authorized under the Fixing America's Surface Transportation (FAST) Act passed on December 3, 2015 (Statutory Reference: 49 U, S, C. ELIGIBLE RECIPIENTS AND EXPENSES Each of the eligible S[O8U urban recipients (noted above) apply for 5307 funding directly from the FTA. The 5307funding may b9used to cover upto 50% of anecipient's operating deficit (expenses minus revenues) and up to 8096 of eligible capital and planning Eligible operating expenses are those costs necessary to operate, maintain, and manage a public transportation system such as driver salaries, fuel, and items having a useful life ofless than one year. Eligible CeoK8| project expenses involve purohaSing, ke8Sing, constructing, maintaining, orrepairing facilities, rolling stock, and equipmantforuse in@public transportation system. Note that, while the Virginia Department of Rail and Public Transportation (DRPT) does �� not match expenses for preventive maintenance, the FTA recognizes preventive maintenance as a capital expense. Eligible Planning and Project Development expenses include, but are not limited to: studies relating to management, operations, capital requirements, and economic feasibility; work elements and related activities preliminary to and in preparation for constructing, acquiring, or improving the operation of facilities and equipment; plans and specifications; evaluation of previously funded projects; job access and reverse commute projects; and other similar or related activities before and in preparation for the construction, acquisition, or improved operation of public transportation systems, facilities, and equipment. MATCHING REQUIREMENTS AND LIMITS OF FUNDING DRPT typically passes through the funding identified for each UZA in the Federal Register each year. DRPT makes adjustments as needed for apportionments to UZAs that do not provide transit or for multiple providers within an urbanized area. SELECTION PROCESS DRPT includes the recommended allocations in the Draft Six -Year Improvement Program (SYIP). The Commonwealth Transportation Board (CTB) approves the release of the draft SYIP to the public for comment in April and following receipt of public comments, the CTB approves the final SYIP in June. APPLICATION PROCEDURE There is no separate application required for this program. DRPT allocates funding by applying the federal apportionments in the Federal Register. The recipient will then apply to the FTA for the amount of funding allocated in the SYIP. ADDITIONAL INFORMATION Please see FTA Circular 9030.1 E (January 16, 2014) — Urbanized Area Formula Program for additional information: https://www.transit.dot.gov/sites/fta.dot.gov/files/docs/FINAL—FTA—circular9O3O.l E.pdf PROGRAM GOALS The Bus and Bus Facilities Infrastructure Investment Program (49 U.S.C. 5339) makes federal resources available to states and direct recipients to replace, rehabilitate and purchase buses and related equipment and to construct bus -related facilities including technological changes or innovations to modify low or no emission vehicles or facilities. Funding is provided through formula allocations and competitive grants. A sub -program, the Low- or No -Emission Vehicle Program, provides competitive grants for bus and bus facility projects that support low and zero -emission vehicles. The FTA Section 5339 program is authorized under the Fixing America's Surface Transportation (FAST) Act passed on December 3, 2015 (Statutory Reference: 49 U.S. C. Section 5339 / FAST Act Section 3017). ELIGIBLE RECIPIENTS AND EXPENSES Eligible recipients include designated recipients that operate fixed route bus service or that allocate funding to fixed route bus operators; state or local governmental entities; and federally recognized Indian tribes that operate fixed route bus service that are eligible to receive direct grants under 5307 and 5311. Eligible recipients that receive grant funding under the formula or discretionary programs may allocate amounts from the grant to subrecipients that are public agencies or private nonprofit organizations engaged in public transportation. Eligible Capital expenses include projects to replace, rehabilitate and purchase buses, vans, and related equipment, and to construct bus -related facilities, including technological changes or innovations to modify low or no emission vehicles or facilities. MATCHING REQUIREMENTS AND LIMITS OF FUNDING The federal share of eligible capital costs is 80% of the net capital project cost, unless the grant recipient requests a lower percentage. The Federal share may exceed 80% for certain projects related to the ADA, the Clean Air Act (CAA), and certain bicycle projects. Funds remain available for obligation for four fiscal years. This includes the fiscal year in which the amount is made available or appropriated plus three additional years. SELECTION PROCESS DRPT includes formula allocations in the Draft Six -Year Improvement Program (SYIP). The Commonwealth Transportation Board (CTB) approves the release of the draft SYIP to the public for comment in April and following receipt of public comments, the CTB approves the final SYIP in June. Discretionary grant awards are selected by FTA and/or the United States Department of Transportation. APPLICATION PROCEDURE There is no separate application required for formula funds under this program. Discretionary grant programs must be applied for in accordance with Notices of Funding Opportunity published by FTA in the Federal Register. ADDITIONAL INFORMATION Please see FTA Circular 51QO.1(May 18.2015)—Bus and Bus Facilities Formula Program for additional information: htbpo:/kmvvvv.trenoit.dnt.gov/aitea/fta.dot.gov/filee/d0oS/Fina 4004-1O-15.pcf PROGRAM GOALS Provides funding and procedural requirements for multimodal transportation planning in metropolitan areas and states. Planning needs to be cooperative, continuous, and comprehensive, resulting in long-range plans and short-range programs reflecting transportation investment priorities. The FTA Section 5303 program is authorized under the Fixing America's Surface Transportation (FAST) Act passed on December 3, 2015 (Statutory Reference: 49 U.S.C. Section 5303 / FAST Act Section 3003). ELIGIBLE RECIPIENTS AND EXPENSES Eligible recipients include State Departments of Transportation (DOTS) and Metropolitan Planning Organizations (MPOs). Funds are available for planning activities that: (A) support the economic vitality of the metropolitan area, especially by enabling global competitiveness, productivity, and efficiency; (B) increase the safety of the transportation system for motorized and nonmotorized users; (C) increase the security of the transportation system for motorized and nonmotorized users; (D) increase the accessibility and mobility of people and for freight; (E) protect and enhance the environment, promote energy conservation, improve the quality of life, and promote consistency between transportation improvements and State and local planned growth and economic development patterns; (F) enhance the integration and connectivity of the transportation system, across and between modes, for people and freight; (G) promote efficient system management and operation; and (H) emphasize the preservation of the existing transportation system. MATCHING REQUIREMENTS AND LIMITS OF FUNDING The federal share of eligible capital costs is up to 80% and funds are available for four years. SELECTION PROCESS Federal planning funds are first apportioned to State DOTs. State DOTs then allocate planning funding to the MPOs. Funds are apportioned to states by a formula that includes each state's urbanized area population in proportion to the total urbanized area population for the nation, as well as other factors. States can receive no less than .5 percent of the amount apportioned. These funds, in turn, are sub -allocated by states to MPOs by a formula that considers each MPO's urbanized area population, their individual planning needs, and a minimum distribution. MPOs administerthe funds and select projects through their program management procedures. 1� ` 09 APPLICATION PROCEDURE There is no separate federal application required for funds under this program. K8PC) procedures must be followed to receive funding. ADDITIONAL INFORMATION Please see FTA Circular 5100.1 (May 18, 2015) — Bus and Bus Facilities Formula Program for additional information: httpa://wvvvv.traneitdut.gov/eiteG/ftad[t.gOv/fileS/doom/53U3-53O4- PROGRAM GOALS The CMAQ program provides a flexible funding source to state and local governments for transportation projects and programs to help meet the requirements of the Clean Air Act. Funding is available to reduce congestion and improve air quality for areas that do not meet the National Ambient Air Quality Standards for ozone, carbon monoxide, or particulate matter (nonattainment areas) and for former nonattainment areas that are now in compliance (maintenance areas). The CMAQ program is authorized under the Fixing America's Surface Transportation (FAST) Act passed on December 3, 2015 (Statutory Reference: 23 U.S.C. Section 149 / FAST Act Section 1114). ELIGIBLE RECIPIENTS AND EXPENSES Funds are apportioned to State DOTs and may be used for a transportation project or program that is likely to contribute to the attainment or maintenance of a national ambient air quality standard, with a high level of effectiveness in reducing air pollution, and that is included in the metropolitan planning organization's (MPO's) current transportation plan and transportation improvement program (TIP) or the current state transportation improvement program (STIP) in areas without an MPO. Related to transit, bicycle and pedestrian, and Transportation Demand Management (TDM) projects, examples of eligible projects types are listed below, but are not limited to the following: Transit Improvements a. New transit facilities, if associated with new or enhanced public transit; routine maintenance or rehabilitation of existing facilities is not eligible; b. New transit vehicles to expand the fleet or replace existing vehicles; c. Fuel is an eligible expense only as part of a project providing operating assistance for new or expanded transit service; d. Operating assistance to introduce new transit service or the incremental cost to expand existing service; and e. Transit fare subsidies, under specific conditions designed to prevent the NAAQS from being exceeded. Bicycle and Pedestrian Facilities and Programs a. Constructing bicycle and pedestrian facilities (paths, bike racks, support facilities, etc.) that are not exclusively recreational and reduce vehicle trips; b. Non -construction outreach related to safe bicycle use; and C. Establishing and funding State bicycle/pedestrian coordinator positions for promoting and facilitating nonmotorized transportation modes through public education, safety programs, etc. (limited to one full-time position per State). TDM a. Fringe parking; b. Traveler information services; c. Shuttle services; d. Guaranteed ride home programs; e. Carpools, vanpools; f. Traffic calming measures; g. Parking pricing; h. Variable road pricing; I. Telecommuting/Teleworking; j. Employer -based commuter choice programs; and k. Marketing and outreach efforts to expand use of TDM measures. There are several general conditions for operating assistance eligibility under the CMAQ program (see the November 2013 CMAQ Program Interim Guidance for a complete discussion on CMAQ project eligibility requirements): a. Operating assistance is limited to start up operating costs for new transportation services or the incremental costs of expanding such services, including transit, commuter and intercity passenger rail services, intermodal facilities, and travel demand management strategies, including traffic operation centers. b. In using CMAQ funds for operating assistance, the intent is to help start up viable new transportation services that can demonstrate air quality benefits and eventually cover costs as much as possible. Other funding sources should supplement and ultimately replace CMAQ funds for operating assistance, as these projects no longer represent additional, net air quality benefits but have become part of the baseline transportation network. The provisions in 23 U.S.C. 116 place responsibilities for maintenance of transportation facilities on the States. Since facility maintenance is akin to operations, a time-limited period of CMAQ assistance provides adequate incentive and flexibility while not creating a pattern of excessive or even perpetual support. c. Operating assistance includes all costs of providing new transportation services, including, but not limited to, labor, fuel, administrative costs, and maintenance. d. When CMAQ funds are used for operating assistance, non -Federal share requirements still apply. e. With the focus on start-up, and recognizing the importance of flexibility in the timing of financial assistance, the 3 years of operating assistance allowable under the CMAQ program may now be spread over a longer period, for a total of up to 5 sequential years of support. Grantees who propose to use CMAQ funding for operating support may spread the third -year amount (an amount not to exceed the greater of year 1 or 2) across an additional 2 years (i.e. years 4 and 5). This approach will provide an incremental, taper -down approach, while other funding is used for a higher proportion of the operating costs as needed. At the conclusion of the 5 -year period, operating costs would have to be maintained with non-CMAQ funding. It is anticipated that this approach may enable a transition to more independent system operation. The amounts which apply to years 1 and/or 2 are established at the discretion of the State or local sponsor. MATCHING REQUIREMENTS AND LIMITS OF FUNDING The federal share of eligible costs is 80%. Funding used for operating assistance can generally only be used for three years but can be spread over a total of 5 sequential years (as discussed above). As required by the General Assembly, funds must be federally obligated within 24 months following selection of the project by the CTB and expended within 48 months of obligation. SELECTION PROCESS CMAQ allocations are distributed to MPOs. The MPOs follow program management procedures to develop a recommended list of projects for the CTB to include in the Draft SYIP. APPLICATION PROCEDURE MPO procedures must be followed to apply for funding under this program. ADDITIONAL INFORMATION Please see FHWA Interim Program Guidance Under MAP -21 (November 12, 2013) and Revised Interim Program Guidance on CMAQ Operating Assistance (July 2014) for additional information: https://www.fhwa.dot.gov/environ ment/air_quality/cmaq/policy_and_guidance/20l 3_guid ance/index.cfm https://www.fhwa.dot.gov/environment/air_quality/cmaq/policy_and_guidance/cmagl3ig. cfm PROGRAM GOALS The goal of the Capital Assistance program is to support public transportation capital projects necessary to maintain, improve or expand public transportation services. ELIGIBLE RECIPIENTS AND EXPENSES Eligible recipients include public transportation capital improvements sponsored by: • Local and State Government • Transportation District Commissions • Public Service Corporations • Federally Recognized Indian Tribes Funds from the State Aid Capital Assistance Program may be awarded to existing and prospective new providers of public transportation service in Virginia. Eligible capital expenses include, but are not limited to, items such as the purchase or lease of new vehicles and equipment, the rehabilitation of vehicles and equipment, the improvement or construction of transit maintenance and operations facilities, the purchase and installation of bus stop signs and shelters, the cost of debt service for major capital projects, real estate/right-of-way acquisition and safety and security equipment. Most projects eligible for capital assistance under FTA guidelines will be eligible for state aid capital assistance. This program specifically excludes operating expenditures such as depreciation costs and preventive maintenance expenses. MATCHING REQUIREMENTS AND LIMITS OF FUNDING DRPT will group capital projects into one of the following tiers: Tier 1: Expansion/Replacement/Rehabilitation of rolling stock— This is the top priority for the Commonwealth, as it rewards providers that effectively transition out vehicles once their useful life has been reached and add new vehicles to reduce congestion. This encompasses fully equipped vehicles (including fareboxes, radios, etc.). This does not include service vehicles that are used for purposes other than transporting passengers. The replacement of rolling stock request must include the vehicle that is being replaced. This includes model year, make and vehicle identification Number (VIN). Expansion vehicle request should document need including route to be served, expected additional ridership, etc. Any items necessary for vehicles to be revenue ready on initial order are included in Tier I. System -wide replacement or upgrade of fareboxes, tablets, cameras, etc. are considered under Tier III. Tier 2: New/replacement facilities, new service or service expansions — The second tier allows for the replacement or modification of facilities and the addition or expansion of services. Tier 3: Other projects — The third tier comprises all other activities based on the Commonwealth's transportation goals and objectives. Examples include software and hardware as well as support vehicles. State funding will be applied as a percentage of total cost, based on the Tier to which the capital project is assigned. The percentage is determined by the amount of available funding and the approved capital projects to which this funding must be applied. Grant recipients are required to provide at least 4% of the total cost of the capital project. For more detail about the tiers and the levels of funding available, see DRPT website. To ensure equitable funding with limited resources, DRPT will fund only as follows: Alternative Fuel Vehicles. Generally, DRPT will participate in the funding of an approved request for rolling stock up to the market price of a standard clean diesel vehicle. Additional costs must be borne by the locality. However, DRPT will consider requests for alternative fuel vehicles, based on several factors: local or federal funding being leveraged; inclusion of alternative fuel vehicles in the Transportation Development Plan (TDP) or other plans; local funding for infrastructure alterations; or the clear intention of migrating a significant portion of the fleet to alternative fuels. 2. Trolley packages. If a locality chooses to procure trolleys, DRPT will participate in the funding of the vehicle up to the market price of a standard clean diesel vehicle. This is assuming that DRPT approves the application for a vehicle purchase. Additional costs must be borne by the locality. 3. LEED Silver. DRPT will not fund infrastructure above the LEED Silver certification. If DRPT approves the facility and the recipient wishes to seek above the LEED certification, DRPT will only participate in the items that will achieve LEED Silver. Additional costs must be borne by the locality. SELECTION PROCESS Applications for Capital Assistance will be evaluated by DRPT using the following criteria: • Project Justification — explanation of the need/problem that the project will address for all capital replacement requests must include the age of the capital equipment to be replaced • Planning — documentation that sufficient planning has been conducted to execute the project • Project Scope — approach to addressing the need/problem • Project Readiness - ability to initiate and advance the project within the fiscal year the funds are applied for. Detailed milestones dates must be included in the request and the useful life of the capital that is being requested. For FTA minimum useful life standards, see the circular here • Technical Capacity— identification of project management team and ability to execute the project • Project Budget — ability to execute the project scope within the project budget. Provide documentation on the cost of the capital (draft quote from a vendor copy of a state contract) • Project Schedule - ability to execute the project scope within the project schedule • Monitoring and Evaluation Plan - applicant's approach to measuring performance and evaluating the results of the requested capital project(s) In addition to the criteria above, various tools will be used by DRPT staff to evaluate certain types of projects: Replacement/Rehabilitation of Existing Equipment — PjectawiUbeeva|uatedagoinot consistency with the [}RPT Transit Asset Menag8nn8rd System (TraneAN) and consistency with the capital budgeting information submitted every year bv applicants to develop the Six Year Improvement Program. If requesting a replacement ofan item that has not met its useful life, based on the data included in the asset management system at DRPT,additional justification for the replacement will berequired. Capital Infrastructure Projects ' ORPT provides funding for capital infrastructure projects including, new/renovation of facilities, fixed guideway, etc. Manyofthese projects receive funding from various sources inorder for aproject hopnograeatoonnnp|etion. For new large capital infrastructure projects, funding may be requested for preliminary design/feasibility (up to 3096 plans) to determine project feasibility and develop engineering level cost estimates. [)noa a project has progressed to 3096 p|ano, the applicant must provide a comprehensive financial plan for the project. The financial plan will include the total estimated cost of the project, the total amount of state capital funds needed /by fiaoe| yemh, and other p|anned/cornrnitted sources of funding. It is DRPT'e intent to put capital infrastructure projects under multi-year agreements atthe time that the project ieoppnovadforfunding.Thieappnoanhiointendedtnpnov|dea|eva|ofoertaintv for both the applicant and [)FlPT about the financial viability and commitment associated with the project. ORPT nnahae recommendations to the CTB for inclusion in the Draft SY|P. The CTB approves the release of the draft GY|P to the public for comment in April and following receipt ofpublic comments, the CTB approves the final GYiPinJune. APPLICATION PROCEDURE [}RPThas on annual application cycle that includes on announcement in |ota November that grant applications are being accepted. The grant application deadline {eFebruary 1"t (or the first business day ofthe nnonth). Applications are submitted using DRPT'oOn-Line Grant Application System othttpa:Ho|gadrpLvirginia.g0x. � ADDITIONAL INFORMATION Please see DRPT's Grant Program Application Guidance for additional information: httpa:8o|gedrpLvirg|nin.gox/[)ouumenta/funna/FY96202O18Y�2O[}RPT962OGnant962OApp |ication9620Guidanoe.pdf � | �� PROGRAM GOALS The goal of the State Aid Operating Assistance program is to provide support for eligible public transportation operating costs borne by eligible recipients. ELIGIBLE RECIPIENTS AND EXPENSES State operating assistance is awarded to existing providers of public transportation service in Virginia. Eligible grant recipients include public transportation services operated by: • Local and State Governments • Transportation District Commissions • Public Service Corporations The first $160 million of revenues available for operating is allocated based on the service provider's total operating expenses incurred during the most recently completed fiscal year. Prospective applicants are required to submit audited financial statements to support all operating expenses. The following eligible expenses may be submitted: • Public transportation general administrative expenses borne by the locality. Eligible expenses include, but are not limited to: o Accounting and payroll o Advertising and promotion media o Business related education and training for transit employees o Business related travel expenses of transit employees o Clerical o Communication services — cost of communications including phones, fax, postage, etc. o Contract management fees o Facilities and equipment lease, rental and maintenance contracts (note: not eligible if funded through a capital grant) o Data processing supplies o Indirect costs — these costs can only be included if the indirect cost plans have been pre -approved by DRPT. If applicants do not have a pre - approved plan and wish to submit one to DRPT, it should be done as soon as possible. DRPT may not be able to pre -approve a plan that is submitted during the application period (December 1 — February 1). Indirect costs funded through a capital grant are not eligible. o Insurance and bonding — cost of insurance, or payments to a self-insurance reserve, on property or against specific or general liabilities of the transit entity o Office supplies, materials and equipment o Other fixed charges — dues and subscriptions, taxes, licenses, etc. o Printing and reproduction o Professional services — retainer fees and expenses paid to professionals, not employees of the specific transit entity for their special expertise. Includes accounting, legal, architectural, engineering, management, and marketing services. o Public Transportation Association dues (excluding any portion of the dues that are for state lobbying activities) o Uniforms o Utilities — heat, lights, power, water and sewer expenses Public transportation .- borne tires, maintenance parts and Eligible expenses include, but are not limited to: o Preventative maintenance o Cleaning supplies o Maintenance parts, supplies, tools and equipment o *Vehicle supplies and materials (tangible maintenance and operating resources for use and preservation of motor vehicles, not included in capital costs) o *Motor fuels and materials o *Oil o *Tires and Tubes o *Parts o * Note: Items eligible only if consumed. Items purchased for inventory are not eligible. In order to determine eligibility for funding, DRPT requires the provider to submit all operating revenues along with their application, which includes farebox revenue and Federal, State and Local revenues. Federal revenues are defined as financial assistance from any federal government program that supports the operation of public transportation. State revenues are financial assistance from any state government program other than DRPT's Operating Assistance program. Local revenues are defined as financial assistance from non -taxpayer entities that support the operation of the transit system. Local revenues include, but are not limited to: • Tax levies — Specified amount from local levies that is dedicated to supporting public transit system operating costs. • General funds — Transfers from the general fund of local governments to cover the Local Share portion of the transit system budget. • Donations — Donations from individuals or organizations to help cover the costs of providing transit service but which are not related to specific passengers or trips. • Advertising revenues from non -taxpayer entities • Contract revenue from non -taxpayer entities. MATCHING REQUIREMENTS AND LIMITS OF FUNDING The 2013 General Assembly passed Senate Bill 1140, which requires the CTB to allocate revenues generated for the Commonwealth Mass Transit Fund for 2014 and succeeding years. A performance-based funding model was implemented for revenues generated above $160 million. Funding will be based on a three-year rolling average of performance data submitted to DRPT by all eligible recipients. The performance metrics and percent of available funding are defined as: • Net Cost per Passenger (50%): Total operating costs less depreciation related to transit assets and any operating income derived from a source other than taxpayers divided by ridership. (An example of a non-operating income item would be interest income.) • Customers per Revenue Hour (25%): Ridership divided by revenue hours. • Customers per Revenue Mile (25%): Ridership divided by revenue miles. • Transit System Sizing: Systems will be sized equally based on ridership and operating costs and relative to all transit operators eligible for state assistance. C i a ` Based on the most recent annual ridership and most recent audited operating cost available net of depreciation, projects funded in other DRPT programs, and non - transit related expenses. Further details on Transit Service Delivery Advisory Committee (TSDAC) performance- based operating assistance allocation model can be found in the Report on Performance - Based operating Assistance Allocation Methodology, which was adopted by the CTB on October 11, 2013. Historically, the Operating Assistance Program has provided approximately 20 percent of reimbursable operating expenses. The amount of funding available for this program has never been sufficient for DRPT to provide a consistent amount of state participation. SELECTION PROCESS DRPT evaluates Operating Assistance applications by validating the expenses and revenue sources submitted on the application, determining the eligibility of listed expenses based upon the criteria noted above, requesting additional data or clarification from applicants if necessary. The finance staff at DRPT is responsible for validation and I begins the process in the fall prior to the application opening date. The validation process includes reviewing data submitted by the applicant for the previous year and verifying against the applicant's audited financial statements. Operating Assistance is available for new systems, new modes of public transportation being added by existing systems and new service on current modes of public transportation provided by existing systems. New service on current modes must increase existing transit service revenue miles/hours by at least 5 percent to be eligible for additional operating assistance funding. Any proposal to develop a new transit system, new mode or new service must begin with proper planning. To assist local entities and the public, DRPT has developed Transit Service Design Guidelines as a tool to assist with the planning process. This tool provides useful information to local entities on implementing new transit service. Local entities must conduct a plan prior to requesting any Operating Assistance for new transit service (this does not include expanding existing routes). Planning funds may be applied for through DRPT's Technical Assistance Program. DRPT encourages local entities to involve DRPT in any transit system planning efforts. DRPT also has resources available to help manage transit system planning studies on behalf of local entities. Transit feasibility studies are acceptable planning documents for new transit systems. Existing systems must have a completed and adopted Transit Development Plan in order to request Operating Assistance for new service. DRPT's Transit Development Plan requirements are available in OLGA. Transit Development Plans must be submitted with an existing system's Operating Assistance application. DRPT staff will evaluate all requests for new service using the Transit Service Design Guidelines. Specifically, proposals should demonstrate how they have addressed the topics defined in Sections 1.2-1.7 of the guidelines: ® Examining all of the options ® Planning for success ® Framing the purpose and need ® Land use considerations 0 Service area and transit network design • Other important considerations Following the evaluation, DRPT makes recommendations to the CTB for inclusion in the Draft SYIP. The CTB approves the release of the draft SYIP to the public for comment in April and following receipt of public comments, the CTB approves the final SYIP in June. APPLICATION PROCEDURE DRPT has an annual application cycle that includes an announcement in late November that grant applications are being accepted. The grant application deadline is February 1 St (or the first business day of the month). Applications are submitted using DRPT's On -Line Grant Application System at https:Holga.drpt.virginia.gov. ADDITIONAL INFORMATION Please see DRPT's Grant Program Application Guidance for additional information: https://olga.drpt.virginia.gov/Documents/forms/FY`/`202019%20DRPT%20G rant%20App lication%20Guidance. pdf j a PROGRAM GOALS The underlying goal of the program is to incentivize calculated risk taking by focusing on innovative and non-traditional transportation solutions that can directly or indirectly improve public transportation in the Commonwealth. This program is designed to fill the funding gap for projects and activities that may not necessarily be directly suited for other State and Federal formula -based capital and operating grant programs. The program seeks to fund innovative and non-traditional projects and activities to: • Improve the efficiency of public transportation providers in all functional areas. • Offer creative approaches to identify and penetrate travel markets for public transportation systems. • Increase private sector involvement in all areas of public transportation. • Raise the utilization and productivity of existing public transportation services. • Improve public transportation services for people with disabilities. ELIGIBLE RECIPIENTS AND EXPENSES Eligible recipients include local governing bodies, planning district commissions, metropolitan or transportation planning organizations, or transit agencies that receive state operating assistance from the Mass Transit Trust Fund, as established in § 58.1- 638(A)(4)(b)(2) of the Code of Virginia. Private corporations and Transportation Management Associations (TMA's) may participate in projects through contractual arrangements with eligible recipients. Funds may be passed through to the regional and community level in the form of grants or used by DRPT directly. Eligible projects and activities include research, development, demonstration and deployment of innovative and non-traditional projects, and evaluation of new technology. As the name suggests, the purpose of the program is to allow demonstration of activities to build support for long-term solutions. For traditional transit services seeking operating assistance, eligible projects will only include new non-traditional service types and services in jurisdictions with no established transit systems. Capital rolling stock costs are only funded in extraordinary circumstances. Leasing of rolling stock is recommended for Demonstration Projects. The total project costs net of any federal aid received are eligible for reimbursement by grant funds MATCHING REQUIREMENTS AND LIMITS OF FUNDING The Demonstration Project Assistance Program provides up to 80% of approved expenses, dependent on the number of applications approved in the grant application cycle and the amount of funding available for the Demonstration Project Assistance Program. The rest of net project costs must be supplied using local funding sources. Revenues generated by any approved Demonstration Project will be offset against expenses to derive the net project cost. Only the net project cost is eligible for reimbursement by grant funds. The following non -exhaustive list illustrates types of eligible expenses. • Administrative costs (research, before -and -after analysis, personnel, office supplies, travel, advertising, etc.) • Operating costs (wages, supplies, maintenance, purchased services, etc.) ® Capital costs (facilities and equipment) Approved projects may begin on the first day of the fiscal year (July 1). Demonstration projects should be designed to conclude approximately within one year of the initiation of service. Under justifiable circumstances, funding for demonstration projects can be provided for up to three years. SELECTION PROCESS Grant applications will be reviewed against the goals of the program, based on the level of planning and project readiness, local and regional support, financial commitment, and project's applicability for other similar entities. Traditional transit services that can be funded with traditional formula based state and federal programs are not considered suitable for this program. Following the evaluation, DRPT makes recommendations to the CTB for inclusion in the Draft SYIP. The CTB approves the release of the draft SYIP to the public for comment in April and following receipt of public comments, the CTB approves the final SYIP in June. APPLICATION PROCEDURE DRPT has an annual application cycle that includes an announcement in late November that grant applications are being accepted. The grant application deadline is February 15t (or the first business day of the month). Applications are submitted using DRPT's On -Line Grant Application System at https:Holga.drpt.virginia.gov. ADDITIONAL INFORMATION Please see DRPT's Grant Program Application Guidance for additional information: https://olga.d rpt.virgin ia.gov/Documents/forms/FY%202019%20DRPT%20Grant%20App lication%20 Guidance. pdf PROGRAM GOALS The goal of the Technical Assistance program is to help improve public transportation or transportation demand management services. It can be used to conduct a wide range of planning and technical analysis that is needed as input into a decision making or evaluation process. ELIGIBLE RECIPIENTS AND EXPENSES Eligible recipients include: • Local and State Government • Transportation District Commissions • Public Service Corporations • Planning District Commissions • Human Service Agencies Involved in Rural Public Transportation • TDM/Commuter Assistance Agencies Eligible expenses include the cost of preparing technical studies including the following: • Capital and/or Operating Financial Plans • Comprehensive Operations Analysis • Equipment Purchases as appropriate • First mile/Last mile Feasibility Studies (including bike share) • Industry Peer Reviews • ITS/APTS Feasibility Studies • Management and Performance Evaluations • Marketing and Promotional Plans • Procurement Assistance • Project Development • Public Transportation or Commuter Assistance Related Services • Strategic Plans • Technology Research and Plans • Transit Development Plans • Transportation Demand Management Bikeshare Programs — Startup Only • Transportation Demand Management Plans • Transportation Demand Management Program Feasibility Studies • Transportation Demand Management Research and Evaluation Studies • Transit Feasibility Study • Vanpool Program Feasibility Studies MATCHING REQUIREMENTS AND LIMITS OF FUNDING Technical Assistance projects are typically funded at the maximum state match ratio of 50%. The funding for this program comes from the Special Projects fund, which includes funding for DRPT's Transportation Management Project Assistance, Demonstration Assistance, Technical Assistance and Intern programs. The amount of funding spent from the Special Projects fund for each one of these programs varies each year depending upon needs; however, the total amount of funding for these programs is generally in the range of $2 million annually. '' SELECTION PROCESS Technical Assistance applications are evaluated by DRPT using the following criteria: • Project Justification — explanation of the need/problem that the project will address • Planning — documentation that sufficient planning has been conducted to execute the project (not necessary if the application is for conducting a plan) • Project Scope — approach to addressing the need/problem • Project Readiness — ability to initiate and substantially complete the project within the fiscal year the funds are being applied for • Technical Capacity — identification of project management team and ability to execute the project • Project Budget — ability to execute the project scope within the proposed project budget • Project Schedule — ability to execute the project scope within the project schedule • Monitoring and Evaluation Plan — approach to measuring performance and evaluating the results of the project To assist local entities with planning for new transit systems or new service for existing systems, DRPT has developed Transit Service Design Guidelines. These guidelines provide useful information that can be used as a first step in the planning process. DRPT encourages local entities to involve DRPT in any transit system planning efforts. DRPT also has staff and consultant resources available to help manage transit system planning studies on behalf of local entities. Following the evaluation, DRPT makes recommendations to the CTB for inclusion in the Draft SYIP. The CTB approves the release of the draft SYIP to the public for comment in April and following receipt of public comments, the CTB approves the final SYIP in June. APPLICATION PROCEDURE DRPT has an annual application cycle that includes an announcement in late November that grant applications are being accepted. The grant application deadline is February 1 It (or the first business day of the month). Applications are submitted using DRPT's On -Line Grant Application System at https:Holga.drpt.virginia.gov. ADDITIONAL INFORMATION Please see DRPT's Grant Program Application Guidance for additional information: https://olga.drpt.virginia.gov/Documents/forms/FY%202019%20DRPT°/o20Grant°/`20App lication%20Guidance.pdf PROGRAM GOALS The purpose of the T[)K4 Operating Assistance program is to provide support for eligible TDM program operating costs borne by eligible recipients. The primary guo| of these pn}gnonna is to reduce or shift traffic congestion, improve air quality, and improve mobility options by facilitating commuter mobility in high occupancy transportation modes. ELIGIBLE RECIPIENTS AND EXPENSES State operating 8SSiStGnC8 is awarded to existing providers of TDM programs in Virginia. Applicants Seeking to establish @ new T[}K8 pn}gr8nn should apply under the Transportation Management Project ASSiStanceprOgr3nn.E|iQib|egr8ntpeCipientSinc|ude TDM programs and services operated by: * Local and State Governments ° Transportation Management Associations ~ Planning [>iathot Commissions w Transportation District Commissions � Transit Operators ItiSnot possible tOlist every eligible Orineligible expense. Therefore, itiaincumbent upon the grant applicant tocheck with their URPTProject K4onage/todetennineifanaxp8nse is eligible prior to incurring that expense. As a rule, all expenses should be necessary to the uwonaU operation of the FY 2010 Annual VVo/h Plan and be both reasonable in their nature and amount. The following eligible expenses are provided ooguidance: * AdvertioinQ, marketing and promotion media (marketing should not beprimarily transit, it must include other congestion mitigation nnodaa' such as, cGrp0O|, vanpoo|' tn|ovvork) � Business related travel expenses ofproject ataff * Communication services — cost of communications including phones, fax, postage, etc. ° Employer Outreach and te|evvorhassistance * Evaluation ofTDM program orcomponents ofthe program * Facilities and equipment lease, rental and maintenance contracts (note: not eligible iffunded through Scapital grant) * Guaranteed/Emergency Ride Home program operations * Indirect costs —theao costs can only be included if the indirect cost plans have been pre -approved by [)RPT. If applicants do not have a pre -approved plan and wish to submit one to ORPT' it should be done as soon as possible. [}RPT may not be able to pre -approve 8 plan that in submitted during the application period (December 1 —February 1). Indirect costs funded through a capital grant are not eligible. * Incentives to try carpooling or transit � Insurance and bonding — cost of insurance, or payments to a self-insurance reserve, on property or against specific or general liabilities of the transit entity * Office supplies, materials and equipment * Printing and reproduction of TDM promotional and marketing nn8teriG|S (printing and reproduction ofbus and transit schedules are NOT eligible). * Professional aervioea—feaa and expenses paid to professionals /oon1r3{tOrS Or consultants). Includes employer outreach, v@np00| f0rnn8ti0n, te|evvOrhteChnica| assistance and marketing services. � Promotional items with a value of $5 or less Cvm�� d� �� • Ridematching system and services fees • Salaries, wages and fringe benefits of project employees • Training and education related to the implementation of a TDM program for TDM program employees • Transportation association dues (excluding any portion of the dues that are for state lobbying activities) • Uniforms — only if used for transportation fairs and promotional events • Utilities — heat, lights, power, water and sewer expenses MATCHING REQUIREMENTS AND LIMITS OF FUNDING TDM Operating Assistance programs and projects are funded at the maximum state ratio of 80% of eligible expenses with 20% in cash (in-kind is not allowable) local match. Funding for TDM Operating Assistance comes from the Special Projects fund, which includes funding for DRPT's Transportation Management Project Assistance, Demonstration Assistance, Technical Assistance and Intern programs. SELECTION PROCESS DRPT evaluates applications based on if the program or project is a smart investment for the Commonwealth. DRPT will consider if the need is justified, how well the project will address the need, if there are clear and reasonable goals, if there is a good evaluation plan with performance measurements, the applicant's readiness and technical expertise, and if the project is in alignment with the applicant's TDM Plan. Also, DRPT will review the application by validating the expenses and revenue sources submitted on the application, determining the eligibility of listed expenses based upon the criteria noted above, requesting additional data or clarification from applicants if necessary, and reviewing data submitted by the applicant for the previous year and any audited financial statements. DRPT's evaluation includes a review of the submitted Annual Work Plan. Once the data is reviewed and validated, DRPT reviews applications using the following criteria: • Program Description/Scope — approach to implementing the annual work program. Measurable outputs, time limited and measurable outcomes, and impacts must be established in scope. • Program Justification — is the need identified and justified • Technical Capacity — identification of program management team and ability to execute the program • Program Budget — ability to execute the scope within the proposed program budget; is the budget right for the program size and scope • Program Schedule — ability to execute the scope within the program schedule • Monitoring and Evaluation Plan — detail the approach and methodology for tracking outputs and realizing outcomes and impacts established in scope and evaluation approach to determining if the program is successful. • Detailed description of TDM program, expenses and need from the Annual Work Plan that must be submitted with the application • Relationship of application scope and Annual Work Plan to Six Year TDM Plan • Cost effectiveness — achieving the maximum benefits Following the evaluation, DRPT makes recommendations to the CTB for inclusion in the Draft SYIP. The CTB approves the release of the draft SYIP to the public for comment in April and following receipt of public comments, the CTB approves the final SYIP in June. APPLICATION PROCEDURE DRPT has an annual application cycle that includes an announcement in late November that grant applications are being accepted. The grant application deadline is February 1 st (or the first business day of the month). Applications are submitted using DRPT's On -Line Grant Application System at https:Holga.drpt.virginia.gov. ADDITIONAL INFORMATION Please see DRPT's Grant Program Application Guidance for additional information: https://olga.drpt.virginia.gov/Documents/forms/FY%202019%20DRPT%20Grant%20App lication%20Gu idance. pdf DRPT TRANSPO TATIO ' i AOEMeNT; I ROJeCT A8SI',ST,,,ANCE PROGRAM GOALS The purpose of the TMP Assistance program is to provide support for new, pilot and innovative Transportation Demand Management (TDM) services that reduce demand for single occupancy vehicles, move more people through congested corridors, increase vehicle occupancy and reduce peak time auto trips. Projects can be statewide, regional and local initiatives. TMP Assistance projects are generally not part of the regular operation of a TDM program. The TMP Assistance program may be used to pilot new TDM strategies with a defined start and end date. TMP Assistance projects must be part of a TDM Plan. ELIGIBLE RECIPIENTS AND EXPENSES Eligible grant recipients include the following transportation agencies: • Local and State Governments • Transportation Management Associations • Planning District Commissions • Transportation District Commissions • Transit Operators • Private operators of TDM services may be eligible on a case by case basis Eligible projects that reduce single occupant vehicle travel, reduce peak time auto trips, or provide commute options including the following: • Vanpool!VA vanpool formation, assistance and promotional programs (VanStart, VanSave, vanpool "try -it" incentives, monthly stipend for vanpool data) • Employer Outreach programs • Transit incentive programs • Try Transit Week promotion • Telework!VA Telework Week promotion • Telework!VA telework outreach programs • Bike to Work Week promotion • School Pool programs • Special marketing campaigns • Carpool incentive programs • Residential outreach programs MATCHING REQUIREMENTS AND LIMITS OF FUNDING Transportation Management Project Assistance projects are funded at the maximum state ratio of 80% of eligible expenses with 20% in cash (in-kind is not allowable) local match. Funding for Transportation Management Project Assistance comes from the Special Projects fund, which includes funding for DRPT's TDM Operating Assistance, Demonstration Assistance, Technical Assistance and Intern programs. SELECTION PROCESS DRPT evaluates applications based on if the program or project is a smart investment for the Commonwealth. DRPT will consider if the need is justified, how well the project will address the need, if there are clear and reasonable goals, if there is a good evaluation plan with performance measurements, the applicant's readiness and technical expertise, and if the project is in alignment with the applicant's TDM Plan. Also, DRPT will review the application by validating the expenses and revenue sources submitted on the application, determining the eligibility of listed expenses based upon the criteria noted above, requesting additional data or clarification from applicants if necessary, and reviewing data submitted by the applicant for the previous year and any audited financial statements. If the application is for a second round of funding for a project, DRPT will evaluate the project to determine if it met the stated goals and if it is a good investment for the Commonwealth before DRPT will approve additional funding. DRPT's evaluation includes a review of the submitted Annual Work Plan and Six Year TDM Plan. Once the data is reviewed and validated, DRPT reviews applications using the following criteria: • Project Description — what the project will achieve • Project Scope — a detailed scope of how the project will be implemented and how the funding will be used. Measurable outputs, time limited and measurable outcomes, and impacts must be established in scope. • Project Justification — identify and justify a need or problem the project will solve • Technical Capacity — identification of program management team and ability to execute the program • Project Budget — ability to execute the scope within the proposed program budget; is the budget right for the program size and scope • Project Schedule — ability to execute the scope within the program schedule • Monitoring and Evaluation Plan — detail the approach and methodology to tracking outputs and measuring outcomes and impacts, and evaluation methodology to determine if the project is successful. • Relationship of application scope to a TDM Plan or similar plan • Cost effectiveness — achieving the maximum benefits Once the data is reviewed and validated, DRPT reviews applications using the following criteria: • Program Description/Scope — approach to implementing the annual work program. Measurable outputs, time limited and measurable outcomes, and impacts must be established in scope. • Program Justification — is the need identified and justified • Technical Capacity — identification of program management team and ability to execute the program • Program Budget — ability to execute the scope within the proposed program budget; is the budget right for the program size and scope • Program Schedule — ability to execute the scope within the program schedule • Monitoring and Evaluation Plan — detail the approach and methodology for tracking outputs and realizing outcomes and impacts established in scope and evaluation approach to determining if the program is successful. • Detailed description of TDM program, expenses and need from the Annual Work Plan that must be submitted with the application • Relationship of application scope and Annual Work Plan to Six Year TDM Plan • Cost effectiveness — achieving the maximum benefits Following the evaluation, DRPT makes recommendations to the CTB for inclusion in the Draft SYIP. The CTB approves the release of the draft SYIP to the public for comment in April and following receipt of public comments, the CTB approves the final SYIP in June. APPLICATION PROCEDURE DRPT has an annual application cycle that includes an announcement in late November that grant applications are being accepted. The grant application deadline is February 1 st (or the first business day of the month). Applications are submitted using DRPT's On -Line Grant Application System at https://olga.drpt.virginia.gov. ADDITIONAL INFORMATION Please see DRPT's Grant Program Application Guidance for additional information: https://olga.drpt.virginia.gov/Documents/forms/FY%202019%20DRPT%2OGrant%2OApp lication%20Guidance. pdf ATTACHMENT D: PARK AND RIDE LOTS w `t Richmond District Park & Ride Investment Strategy XVDOT= Route 10 near 1-95; Exit 61 Major Corridors Served: 1-95/US 1/US 360/Route 10 Jurisdiction: Chesterfield Improvement Type: New Lot Recommendation ID: RIC -23 Technical Score (Ranking): 7.889 (5th) Land 01 ;, PC Available, S,4 't 54p PROJECT DESCRIPTION Construct a new 250 space P&R lot along Route 10 (West Hundred Road) near 1-95 Exit 61. COMMUTER/ROADWAY DEMAND ADT (Route Served): 107,761 LOS (Route Served): D Workers within 3 mile radius: 14,180 % Workers traveling outside 3 mile radius: 93% % Workers traveling outside 25 mile radius: 27VD TRANSPORTATION NETWORK BENEFIT Number of Spaces: 250 Inside Priority InvestmentArea: Corridor Annual VIAT Reduction: 2,151,886 miles Commute Compass N NW,�' 4 (3600 Richmond District '\YDOT Park & Ride Investment Strategy US VUS 301 near Route 150 Major Corridors Served: 1-95/US 1/US 360/Route 150 Jurisdiction: Chesterfield Improvement Type: New Lot Recommendation ID: RIC -15 Technical Score (Ranking): 7.622 (6th) LnI'etc, ast rr Available u rt "'o PROJECT DESCRIPTION Construct a new 250 space P&R lot along US 1/US 301 near Route 150 (Chippenham Parkway), COMMITTER/ROADWAY DEMAND ADT (Route Served): 125,379 LOS (Route Served): E Workers within 3 mile radius: 11,439 • Workers traveling outside 3 mile radius: 96% • Workers traveling outside 25 mile radius: 19% TRANSPORTATION NETWORK BENEFIT Number of Spaces: 250 Inside Priority Investment Area: Corridor Annual VIVIT Reduction: 1,705,391 miles Total Annual Cost Savings: $ 937,965 Commute Compass N Chesterfield County Board of Supervisors Hurricane Florence and Tornado Remnants September 26, 2018 Preparation • September 8th began Conference Calls • September 10th began EOC Briefings with County leadership and key players • September 11th Declaration and EOC Set-up • Continued to monitor remnants N.M., $ptt BUI 1A?!{A 65GAI Tornado Impact `4W' • 2:52 First Tornado Warning • EOC Activated at 3:26 • First Press Conference at 5:00 • 263 Calls to the ECC • Confirmed three tornadoes Kf -AA ' Tornado Track Map NWS '01 1,,, Response: E O C • Coordination Center • Mail, Social Media Outreach 00' 01 — 122,000 engagements — 1 million people viewed content • Call Center — 48 calls Vm* Response: Public Safety • Partnership between CFEMS, Police and Sheriff FARE E,,S • Units on scene, multiple people reported missing, one fatality and exercised search StEAFlELO and rescue missions • UAV (Drone) Flyovers �HfNfFFISS. A 1)�Sr 10 ow D Akwkk 7 TTWUWJAI o 'Iru Z `yRr1411 , `�IJI� Response: Mass Care Family Assistance Center — Resource Coordination Coordination with Schools 1. ` 01U,,; Response: Debris and Damage Assessment • Coordination with Chainsaw Crews • Windshield Assessments • Building Inspections Assessments a dY� Recovery • Business Cooperation • Volunteer Organizations • Convenience Centers Fees Waived 9Y6FREOUXENT odw t • Continued � Florence Assistance S • Community Recovery • After Action Reports `,'. 1l `J.10 Recovery • Business Cooperation • Volunteer Organizations • Convenience Centers Fees Waived 9Y6FREOUXENT odw t • Continued � Florence Assistance S • Community Recovery • After Action Reports `,'. Questions? FY18 Highlights Telling Chesterfield's Story Uses an easy -to -read, storytelling format Connects to the county's strategic plan Uses photographs, web links and video segments to tell the county's story 9/24/2018 Poured! ng a FIRST CHOICE. community through excellence in Dubh" service STRATEGIC PLAN EMAURGEI GENERAL EUNDToTAI.BUDGET : DF.PAICfMF.NTAI. REVENUE liar le...... reational pm8r^mming buildln8 permit leen. Vlannm8 fees $742.1 MILLION MODEL FOR EXCELLENCE IN GOVERNMENT Deliver exceptional smite with an engaged workforce 5135,973,800 STATE FUNDING that effectively manges public assets 0=0 tore sales tax. mon Hoard rtimhursenxnt SAFETY AND SECURITY Partner with residents to provides safe and secure Co. omrr sources: amaor,e aoarces tor: RdrrnfN,amp t. f we oarrlNrrdmneons osw unity through prevention, readiness, and protesslonal response p:9Rrnn1 and service areas made up of ECONOMIC PROSPERITY AND ED UCATIONAL EXCELLENCE Promote a business friendly community to retain and at - ,,A,, busmeses, diversify the ecalwmic nose and create lob opp.r,coil . for an educated. ready workforce0 HEALTHY LIVING AND WELL-BEING Promote healthy, active lifestyles and (aster selfsuf8ciem cy that enhances quality of life through physical, mental, emational and social well -bring THRIVING COMMUNITIES AND ENVIRONMENTAL STEWARDSHIP Enrich quality of life, preserve natural resources and eohan mm pity attroc[iveness throughstewardship of the natural and built environment VISION To he an extraordinary and innovntive unity in which to live, learn, wul and play MISSION Providing, FIRST CHOICE community in excellence in public service VALUES Results. Innovation, Service. Ethics More details on the county's can be found un the county's website. Additional performance measures can he found in the FYI t__ld f28.940,600 DF.PAICfMF.NTAI. REVENUE liar le...... reational pm8r^mming buildln8 permit leen. Vlannm8 fees $119,698,800 UTILITY &OTHER LOCAL TAXES Consumer uubty lax [gas and ele"Ina). telecom soles u�z..ehkle regislmtion fees local rtcardmion xix, huuness Ilcenacs and loml sales tax 5135,973,800 STATE FUNDING 0=0 tore sales tax. mon Hoard rtimhursenxnt 5432,322,500 PROPERTY TAXES Real esu[e axes. personal property -ex (cars. trucks. ar,l omrr sources: amaor,e aoarces tor: RdrrnfN,amp t. f we oarrlNrrdmneons osw 6REAKDOWN OF EXPENDITURES: The county's Gener+l Fund budget s ur8anlxed by and w divisions. p:9Rrnn1 and service areas made up of departments 1 9/24/2018 Engaging and Highly �. Interactive 33 links to welopages, including information on � s (ERs open government BUREAU ENGAGING WITH RESIDENTS Learn about your County 30 links to video segments ,h Information on how residents can stay informed, promoting social media, Weekly Update and other methods r n+Pri1x30IRffiemun(y P- Cbmler-dC—Y I,P 11'rx ChaleAieM CauMy heW Pipecul nered nz(h(heCNember toles h z new elre+(e IOd -n brezkfea[inAPnitPlxferfw- (ohelda.....rnuPeNnurveyw Yutl 101x. In lune lPl P, members of eznmen(E14zrn+Academy arM All�, d orA more abou[ Weu'Nz[millennuH tbt lmMrc (c+[ed (Ire neuar[c nM Community Emzrxmn'Raponx n[rn Herr community. ollered Redbah ham alumni. COUNTY SCHOOLS CONTINUES WORK ON BOND REFERENDUM PROJECTS Moving thei — — Message Forward Demonstrating the actions of the county to achieve goals outlined in the strategic plan. LOCAL, REGIONAL PARTNERSHIPS COMBATING HEROIN AND OPIOID USE I - N.J. CENTER ADDS TO COMMUNITY S IN CHESTERFIELD D N COUNTYCHESTERFIELD BOARD OF SUPERVISORS AGENDA . 1 Meeting Date:b. Resolution Recognizing Christmas Mother Day in Chesterfield County County Administrator's Comments: County Administrator: x` Board Action Requested: Adoption of the attached resolution. Summary of Information: Mrs. Bonnie Inge Bell has been elected Christmas Mother for 2018. She will be present at the meeting to accept the resolution. Preparer: Kiva Rogers Title: Director, Department of Social Services Yes � No RECOGNIZING MRS. BONNIE INGE BELL AS 2018 CHRISTMAS MOTHER WHERAS, most families in Chesterfield County enjoy peace and happiness during the Christmas holidays; and WHEREAS, there are many children and elders who are less fortunate and do not have the means to enjoy this special time of year; and WHEREAS, the Chesterfield -Colonial Heights Christmas Mother Program has successfully provided food, toys, books and clothing to many of our citizens in the past; and WHEREAS, Mrs. Bonnie Inge Bell has been elected Christmas Mother for 2018 and requests support of all the citizens of Chesterfield County to ensure that those less fortunate may enjoy this special season of the year. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 26th day of September 2018, hereby proclaims October 9, 2018, as Christmas Mother Day and urges all of the citizens of Chesterfield County to support this worthy endeavor. AND, BE IT FURTHER RESOLVED that the Board of Supervisors commends the Christmas Mother Committee for its successful efforts in past years and extends best wishes for a successful 2018 season. zs'* 6_ 3 I 14'_r rSeptember 1 • - Resolution Recognizing Virginia State University on Being Historically Black College and University (HBCU) of the Year County Administrator: Mr. Elswick requests resolution. Named the that the Board of Supervisors adopt the attached Virginia State University has been named In addition, the University's Board of Trustees of the Year award and Trojan Female Student of the Year. Preparer: Janice Blakley the HBCU of the Year by HBCU Digest. Visitors received the Best Board of Brianna Bundick-Kelly was named the Title: Clerk to Board of Supervisors Attachments: Yes ❑Ido `5 RECOGNIZING VIRGINIA STATE UNIVERSITY ON BEING NAMED THE HISTORICALLY BLACK COLLEGE AND UNIVERSITY (HBCU) OF THE YEAR WHEREAS, Chesterfield County recognizes the importance of a college education as a method of increasing the skill, opportunity, and quality of life of its citizens; and WHEREAS, the county is proud to have historic Virginia State University (VSU) located within its borders; and WHEREAS, founded in March 1882 as the Virginia Normal and Collegiate Institute, VSU was the first fully state -supported institution of higher learning for African American students in the United States; and WHEREAS, as one of Virginia's two land-grant institutions, VSU has a 416 -acre agricultural research facility in addition to its many classroom buildings, dormitories and other facilities; and WHEREAS, today, while remaining committed to its role as a historically black university, Virginia State University has nearly 4,500 students of all ethnic backgrounds, and offers over 40 academic disciplines, with degrees at the bachelor's, master's and doctoral levels; and WHEREAS, VSU has been a stalwart partner with Chesterfield County for many decades, most recently through hosting of the county's Black History Month celebration, and the successful relationship garnered through Summerseat citizen dialogue, Homecoming collaboration, and quarterly university -community town and gown meetings; and WHEREAS, in June 2018, HBCU Digest named Virginia State University the HBCU of the Year in recognition of its demonstrated excellence across virtually all areas of the academic enterprise, stability in leadership, outstanding performance in attracting and retaining first- time college students, and competitiveness and excellence among its men's and women's athletic programs; and WHEREAS, in addition, VSU's Board of Visitors received the Best Board of Trustees of the Year award and Trojan Brianna Bundick-Kelly was named the Female Student of the Year; and WHEREAS, Chesterfield County is immensely proud of Virginia State University's outstanding achievement and of the continuing strong bonds of friendship, mutual respect and support that the university and the local government have had through the years. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 26th day of September 2018, publicly recognizes Virginia State University and congratulates them on being named the HBCU of the Year, commends the past and present faculty and administration on this and many other exemplary accomplishments, and extends best wishes to VSU and its students, faculty and staff for continued success. .AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented to Virginia State University, and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. Meeting Date: September1 • Subject: Resolution Recognizing Boy Scouts Upon Attaining the Rank of Eagle Scout County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution. Summary of Information: Staff has received requests for the Board to adopt resolutions recognizing Mr. Alexander Michael Reamey and Mr. Christopher David Ayers, Jr., both of Troop 2868, sponsored by Central Chesterfield Ruritan Club; and Mr. Joseph Andrew Short, Troop 2837, sponsored by Chester Baptist Church, upon attaining the rank of Eagle Scout. They will be present at the meeting, accompanied by members of their families, to accept their resolutions. Preparer: Janice Blakley Attachments: Yes Title: Clerk to the Board ❑ No 312 WHEREAS, the Boy Scouts of America was incorporated by Mr. William D. Boyce on February 8, 1910, and was chartered by Congress in 1916; and WHEREAS, the Boy Scouts of America was founded to build character, provide citizenship training and promote physical fitness; and WHEREAS, after earning at least 21 merit badges in a wide variety of skills including leadership, service and outdoor life, serving in a leadership position in a troop, carrying out a service project beneficial to their community, being active in the troop, demonstrating Scout spirit, and living up to the Scout Oath and Law, Mr. Alexander Michael Reamey and Mr. Christopher David Ayers, Jr., both of Troop 2868, sponsored by Central Chesterfield Ruritan Club; and Mr. Joseph Andrew Short, Troop 2837, sponsored by Chester Baptist Church, have accomplished those high standards of commitment and have reached the long -sought goal of Eagle Scout, which is received by only four percent of those individuals entering the Scouting movement; and WHEREAS, growing through their experiences in Scouting, learning the lessons of responsible citizenship, and endeavoring to prepare themselves for a role as leaders in society, Alex, Chris and Joseph have distinguished themselves as members of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 26th day of September 2018, publicly recognizes Mr. Alexander Michael Reamey, Mr. Christopher David Ayers, Jr., and Mr. Joseph Andrew Short, extends congratulations on their attainment of Eagle Scout, and acknowledges the good fortune of the county to have such outstanding young men as its citizens. CHESTERFIELD � COUNTY T BOARD OF SUPERVISORS AGENDA Meeting Date: September1 Resolution Recognizing the 250th Anniversary of Eppington Plantation for Its Historical Significance to Chesterfield County County Administrator: -., •-. M =- Mr. Elswick requests the Board of Supervisors to commend the Eppington Foundation, Inc. and recognize Saturday, October 6 as the 250th Anniversary of Eppington Plantation. • •:-14531 Under the guidance and direction of Chesterfield County Department of Parks and Recreation staff and the Eppington Foundation, Inc., the 250th Anniversary of Eppington Plantation is to be recognized for the historical significance it represents to Chesterfield County. Preparer: James D. Worsley Title: Director, Parks and Recreation Attachments: 0 Yes ■ No RECOGNIZING THE 250th ANNIVERSARY OF EPPINGTON PLANTATION WHEREAS, the historic, late -eighteenth century, Neo -Palladian structure known as Eppington was constructed circa 1768 on 4,000 acres of inherited lands, high above the Appomattox River, by Francis Eppes VI, cousin to Martha Wayles Skelton Jefferson and brother-in-law to Thomas Jefferson; and WHEREAS, the Eppington house and 43.835 acres were deeded as a generous gift to Chesterfield County on November 20, 1989, by the Cherry family for historic preservation; and WHEREAS, a State of Virginia Historic Easement of eight acres surrounding the immediate house was recorded for the property in 1995 and the Eppington Foundation Inc. was created in 1997; and WHEREAS, a cooperative partnership exists between Chesterfield County Parks and Recreation and the Eppington Foundation, Inc. to manage and protect the site, as well as to promote public education about the historical significance of the site and the adjacent land holdings of 376.5 acres; and WHEREAS, Eppington Plantation is listed on the National Register of Historic Places and the Virginia Landmarks Register, and is recognized as a Chesterfield County Historical Landmark; and WHEREAS, Eppington is recognized as a remarkable example of late - eighteenth century Georgian design, and features a three bay, two -and -a -half story central block design with hipped roof, dormers and flanking one-story wings; and WHEREAS, architectural and paint analysis studies were conducted by the Colonial Williamsburg Foundation in 1995 and Dr. Susan Buck in 2007, an archaeological site survey was conducted in 1991 and 1993 by James River Institute for Archaeology, a ground -penetrating radar survey of the cemetery was conducted in 2013 by Dr. William Hanna, and Martha McCartney published Eppington on the Appomattox in 2017; and WHEREAS, The Eppington house is so well preserved that it still looks very much as it did 250 years ago, and as such, the property serves as an important symbol and an educational tool for telling the history of Chesterfield County, the state of Virginia and our nation; and WHEREAS, the inaugural Eppington Heritage Day was held in 1998 and the Eppington Foundation, Inc. commemorated its 20th Anniversary in 2017, and Parks and Recreation has held public educational events at this site every year since. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 26th day of September 2018, publicly recognizes the 250th Anniversary of Eppington Plantation for its unique architectural design, and its historical and educational significance to Chesterfield Coul_?'y,qmrends the Eppington Foundation, Inc. and the Chesterfield County Department of Parks and Recreation on its commitment to preservation efforts and expresses best wishes for future success. AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented to the Eppington Foundation, Inc. and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. :" .�� Meeting Date: September 26, 2018Number: Resolution Recognizing Sergeant J. Layne Hellerstedt, Police Department, Upon Her Retirement County Administrator's Comments: County Administrator:' Board Action Requested: Adoption of the attached resolution. Sergeant J. Layne Hellerstedt will retire from the Police Department on October 1, 2018, after providing over 28 years of service to the residents of Chesterfield County. Preparer: Lt. Colonel Daniel W. Kelly Title: Deputy Chief of Police Attachments: 0 Yes F—I No �1 RECOGNIZING SERGEANT J. LAYNE HELLERSTEDT UPON HER RETIREMENT WHEREAS, Sergeant J. Layne Hellerstedt will retire from the Chesterfield County Police Department on October 1, 2018, after providing over 28 years of outstanding quality service to the residents of Chesterfield County; and WHEREAS, Sergeant Hellerstedt has faithfully served the county as a Patrol Officer, Detective, Senior Police Officer, and Sergeant; and WHEREAS, during her tenure, Sergeant Hellerstedt also served as a Field Training Officer, Evidence Technician, General Instructor, and as a member of the Fugitive/Warrant Task Force; and WHEREAS, Sergeant Hellerstedt has served in various positions in her role as sergeant, including Shift Sergeant, Court Liaison Sergeant, Crime Prevention Unit Sergeant and School Safety Sergeant; and WHEREAS, Sergeant Hellerstedt was an instrumental member of a core group of employees assigned to implement the new scheduling system of "Telestaff" in the Police Department; and WHEREAS, Sergeant Hellerstedt worked tirelessly with internal and external partners to implement a program she named "Five -O Fridays," which was designed to present police, safety, and personal development topics to youth in at -risk neighborhoods; and WHEREAS, Sergeant Hellerstedt was the recipient of the Life Saving Award for rescuing three juveniles clinging to a capsized canoe in cold and rough water in the middle of Swift Creek Reservoir; despite high winds, she and another officer utilized a small boat provided by a citizen to cross the water and retrieve the juveniles, who were treated for cold -related symptoms; and WHEREAS, Sergeant Hellerstedt received a Chief's Commendation for outstanding job performance in the coordination and planning of the "Patrol Tactics for Female Officer" seminar; the event provided a wealth of information and tactics to assist female officers in their policing endeavors; and the seminar was so successful, Sergeant Hellerstedt was asked to offer it in other venues across the state as a part of DCJS training; and WHEREAS, Sergeant Hellerstedt received an Achievement Award for demonstrated leadership and teamwork in restructuring the Police Department's towing program, including standardizing the contract process, tracking complaints, and recommending the establishment of a Towing Advisory Board; and WHEREAS, Sergeant Hellerstedt was awarded a Chief's Commendation for her initiative, tenacity and commitment while serving as a member of the Fugitive/Warrant Task Force; the team exceeded its goal by reducing the number of unserved warrants on file by 52 percent, and they also developed a "Most Wanted Persons" segment that aired every two hours on cable television; and WHEREAS, Sergeant Hellerstedt was the recipient of a Commendation Award for her keen observation skills displayed in the capture of two armed robbery suspects; due to her relentless pursuit and information relayed to additional responding officers, the suspects were quickly apprehended without incident, and more than $30,000 was recovered; and WHEREAS, Sergeant Hellerstedt is recognized for her communications and human relations skills, her strong work ethic, and her teamwork, all of which she has utilized within the Police Department and in assisting residents of Chesterfield County during her career; and WHEREAS, Sergeant Hellerstedt has received numerous letters of commendation, thanks and appreciation for services rendered; and WHEREAS, Sergeant Hellerstedt has provided the Chesterfield County Police Department with many years of loyal and dedicated service; and WHEREAS, Chesterfield County and the Board of Supervisors will miss Sergeant Hellerstedt°s diligent service. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 26th day of September 2018, publicly recognizes Sergeant J. Layne Hellerstedt and extends on behalf of its members and the residents of Chesterfield County, appreciation for her service to the county, congratulations upon her retirement, and best wishes for a long and happy retirement. AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented to Sergeant Hellerstedt, and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. AGENDA Dj. Nomination/Reappointment to the Citizens' Budget Advisory Committee County Administrator's Comments: County Administrator: Board Action Requested: 4 . Request the Board of Supervisors to nominate and reappoint three existing members. On October 8, 2008, the Board of Supervisors created the Citizens' Budget Advisory Committee to assist in the evaluation and allocation of resources in accordance with the strategic plan to ensure a high quality of life. Currently, the committee consists of seven at -large positions. This item requests the Board of Supervisors to nominate and extend the term for three existing members, which will fill all seven slots and position the committee to continue their work on the FY2020 financial plan. Staff requests that the Board nominate and reappoint Mr. John Hilliard, Ms. Leah Mills, and Mr. Steven Mulroy to fill a two-year term, effective October 1, 2018, and ending on September 30, 2020. Under the existing Rules of Procedure, may be nominated and appointed at the the order in which they are nominated Preparer: Meghan Coates appointments to boards and committees same meeting. Nominees are voted on in Attachments: El Yes 0 No Title: Director of Budget and Management Meeting -: September• • Nomination/Appointment to the Committee on the Future County Administrator's Comments: County Administrator:_ Hoard Action Requested: Nomination/appointment of a member to serve on the Committee on the Future. The Committee on the Future is a citizens committee appointed by the Board of Supervisors for the purpose of identifying, studying and making recommendations on long-range issues impacting the county. The appointees to the Committee on the Future serve at the pleasure of the Board of Supervisors. Mr. Holland has nominated Ms. Janet Stephens to fill the vacancy representing the Dale District. Under the existing Rules of Procedure, appointments to boards and committees may be nominated and appointed at the same meeting. Nominees are voted on in the order in which they are nominated. Preparer: Kimberly Q. Conley Title: Special Assistant for Board and Community Affairs ttachments:1:1Yes No # E:, /gEro� CHESTERFIELD T SUPERVISORS Page 1 of 3 AGENDA Meeting Date: September 26, 2018 Item Number: 12.A.3. Nominations/Appointments/Reappointments to the Youth Services Citizen Board County Administrator:: Board Action Requested: Nominate/appoint/reappoint members to serve on the Youth Services Citizen Board. 611�•M 153711FIM The purpose of the Youth Services Citizen Board is to advise the Board of Supervisors regarding planning and policies affecting youth development and to provide a community forum to focus on youth issues. Bermuda District. Supervisor Jaeckle recommends that the board nominate and appoint Mar'Quon Frederick and Zoe Davies from Thomas Dale High School for a term of October 1, 2018, through June 30, 2019. Mr. Frederick and Ms. Davies meet all the eligibility requirements to fill the vacancies and have indicated their willingness to serve. Clover Hill District. Clover Hill District. Supervisor Winslow recommends that the board nominate and appoint Lauren Jamieson and reappoint Devin Hux from Clover Hill High School for the term of October 1, 2018, through June 30, 2019. Ms. Jamieson and Ms. Hux meet all the eligibility requirements to fill the vacancies and have indicated their willingness to serve. Preparer: Jana D. Carter Title: Director Juvenile Services Attachments: ❑Yes No3:9# -� ^1 4 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 3 AGENDA Supervisor Winslow also recommends that the board nominate and appoint Ainsley French and Sylvia Wolfgang from Monacan High School for a term of October 1, 2018, through June 30, 2019. Ms. French and Ms. Wolfgang meet all the eligibility requirements to fill the vacancies and have indicated their willingness to serve. Supervisor Winslow also recommends that the board nominate and appoint Katrina Goodman and reappoint Ruth Saunders, adults, for a term of October 1, 2018, through June 30, 2021. Ms. Goodman and Ms. Saunders meet all the eligibility requirements to fill the vacancies and have indicated their willingness to serve. Dale District. Supervisor Holland recommends that the board nominate and appoint Israel Smith and Mackenzie Isiodoro from Meadowbrook High School for a term of October 1, 2018, through June 30, 2019. Mr. Smith and Ms. Isiodoro meet all the eligibility requirements to fill the vacancies and have indicated their willingness to serve. Supervisor Holland also recommends that the board nominate and appoint Robert Willis from L.C. Bird High School for a term of October 1, 2018, through June 30, 2019. Mr. Willis meets all the eligibility requirements to fill the vacancy and has indicated his willingness to serve. Matoaca District. Supervisor Elswick recommends that the board nominate and appoint Alex Purgason and Morgan Neal from Cosby High School for a term of October 1, 2018, through June 30, 2019. Mr. Purgason and Ms. Neal meet all the eligibility requirements to fill the vacancies and have indicated their willingness to serve. Supervisor Elswick also recommends that the board nominate and appoint Jessica oraegbu from Manchester High School for a term of October 1, 2018, through June 30, 2019. Ms. Oraegbu meets all the eligibility requirements to fill the vacancy and has indicated her willingness to serve. Supervisor Elswick also recommends that the board nominate and appoint Gannon Grubb from Matoaca High School for a term of October 1, 2018,,,t;hrou —June 30, 2019.`?' ti_ COUNTY AGENDABOARD OF SUPERVISORS Page 3 of 3 Mr. Grubb meets all the eligibility requirements to fill the vacancy and has indicated his willingness to serve. Supervisor Elswick also recommends that the board reappoint Madyson Fitzgerald from Matoaca High School for a term of October 1, 2018, through June 30, 2019. Ms. Fitzgerald meets all the eligibility requirements to fill the vacancy and has indicated her willingness to serve. Midlothian District. Supervisor Haley recommends that the board nominate and appoint Nataly Solares and reappoint Maclane Self from Midlothian High School for a term of October 1, 2018, through June 30, 2019. Ms. Solares and Mr. Self meet all the eligibility requirements to fill the vacancies and have indicated their willingness to serve. Supervisor Haley also recommends that the board nominate and appoint Michael Ackley and reappoint Tajinder Sandhu from James River High School for a term of October 1, 2018, through June 30, 2019. Mr. Ackley and Ms. Sandhu meet all the eligibility requirements to fill the vacancies and have indicated their willingness to serve. At -Large. Board members recommend the appointment of Josh Marett and Yumna Rahman from Maggie Walker Governor's School for a term of October 1, 2018, through June 30, 2019. Mr. Marett and Ms. Rahman meet all the eligibility requirements to fill the vacancies and have indicated their willingness to serve. Under the existing Rules of Procedure, appointments to boards and committees may be nominated and appointed at the same meeting. Nominees are voted on in the order in which they are nominated. CHESTERFIELD COUNTY BOARD F SUPERVISORS Page 1 of AGENDA Meeting Date: September 26, 2018 Item Number: 12.A.4. ° Nomination and Appointment of Directors to the GRTC Transit System Board of Directors County Administrator's Comments: County Administrator: Board Action Requested: The Board is requested to nominate and appoint three directors to the GRTC Board for one-year terms, effective October 10, 2018, and expiring October 9, 2019, and to authorize the County Administrator or his designee to appear at the GRTC annual meeting to vote for the directors appointed by the Board and by the Richmond City Council. GRTC is a publicly owned corporation which was transportation services in the Richmond regional and the City of Richmond each own 50 percent of shareholders. GRTC is governed by a six -member l appointed by the Chesterfield Board of Supervisors City Council. formed to provide public area. Chesterfield County the GRTC as its two sole >oard of directors, three and three by the Richmond The terms for the county's current GRTC Directors will expire on October 10, 2018. Accordingly, staff is recommending that Mr. Gary Armstrong and Mr. Daniel Smith be reappointed to the board, and that Mr. Ian Millikan be appointed for new one-year terms ending October 9, 2019. Mr. Armstrong and Mr. Smith are longstanding members of the GRTC Board, while Mr. Millikan brings a wealth of transportation experience including a term as the Chair of the GRTC RideFinder's Advisory Board and his current role as Assistant State Construction Engineer for the Virginia Department of Transportation. Preparer: Matt Harris Title: Deputy County Administrator El Yes 0 No ESTE RFI D COUNTY BOARD O Page % 0 Summa!y of Information: (Continued) Under the GRTC by-laws, the Board may reappoint the current directors to the next term or may appoint new directors. There are no eligibility requirements to serve as a director on the GRTC Board. Directors are appointed each year for one-year terms beginning in October. The Board is requested to consider nominees for appointment to the GRTC Transit System Board of Directors. Under the existing Rules of Procedure, appointments to boards and committees may be nominated and appointed at the same meeting. Nominees are voted on in the order in which they are nominated. The GRTC Articles require the county and the City of Richmond, as GRTC's shareholders, to vote at the annual meeting for the three directors appointed by the other jurisdiction. The Board should, therefore, also authorize the County Administrator or his designee to appear at the annual meeting and vote on behalf of the county for the GRTC Directors. m Nomination to the Lower Magnolia Green Community Development Authority Board County Administrator's Comments: County Administrator: Board Action Requested: The Board is requested to appoint Mr. Faizan Habib to the Lower Magnolia Green Community Development Authority Board. 1117, =4-111,7141911 The Lower Magnolia Green Community Development Authority was created on August 22, 2007, for the purpose of issuing bonds to finance infrastructure improvements to serve the residents and businesses within the CDA District. The current CDA board's term expires on August 31, 2019, however they have a vacancy that needs to be filled. Accordingly, staff recommends Mr. Faizan Habib to serve in that role (which was vacated by Mr. Robert Bullock). Mr. Habib is a Chesterfield resident who has an expert -level knowledge of CDAs, which will be extremely valuable to future CDA board discussions and aid in communications with neighborhood residents. Under the existing Rules of Procedure, appointments to boards and committees may be nominated and appointed at the same meeting. Nominees are voted on in the order in which they are nominated. Preparer: Matt Harris Title: Deputy County Administrator t achments.ElYes No {{ CHESTERFIELD COUNTY BOARD O AGENDA ,. 1 IN •z: Date: 6 • t- Item Number:1 7,7 Nomination of Members to Serve on Watkins Centre Community Development Authority Board County Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisors is requested to appoint Mr. Ray D'Aguanno to the Watkins Centre Community Development Authority Board. The CDA was created by an ordinance adopted by the Board on August 23, 2006 to finance, plan, acquire and construct transportation infrastructure improvements within or benefiting the Watkins Centre Development District. The CDA is governed by a board of five directors who serve four-year terms and may be reappointed. The Articles of Incorporation of the CDA (approved as part of the ordinance creating the CDA) detail the powers and duties of the CDA Board. Currently, there is one vacancy on the Board, and staff recommends filling that slot with Mr. Ray D'Aguanno. Mr. D'Aguanno has a background in infrastructure and development and should aid the Board in such matters as they wind down the project. His term would be effective immediately and would expire August 21, 2019. Under the existing Rules of Procedure, appointments to boards and committees may be nominated and appointed at the same meeting. Nominees are voted on in the order in which they are nominated. Preparer: Matt Harris Title: Deputy County Administrator tachments:1:1Yes No # E C �L 'T'J7!, A, III CHESTERFIELD COUNTYm BOARD OF SUPERVISORI AGENDA I Meeting Date: September 26, 2018 Item Number: 12.113.1.a.l. Resolution Recognizing Battalion Chief Bryan R. Swanson, Fire and Emergency Medical Services Department, Upon His Retirement County Administrator's Comments: County Administrator: Board Action Requested: Adoption of attached resolution. Battalion Chief Bryan R. Swanson retired from the Fire and Emergency Medical Services Department on September 1, 2018, after providing over 29 years of service to the citizens of Chesterfield County. Preparer: Edward L. Senter Jr. Title: Fire Chief Attachments: Yes ❑ No # RECOGNIZING BATTALION CHIEF BRYAN R. SWANSON UPON HIS RETIREMENT WHEREAS, Battalion Chief Bryan R. Swanson retired from the Chesterfield Fire and Emergency Medical Services Department, Chesterfield County, on September 1, 2018; and WHEREAS, Chief Swanson began his career in Recruit School #21 in June 1989, and has faithfully served the county for over 29 years in various assignments; as a firefighter and officer at the Buford, Bon Air, Manchester, Swift Creek, Clover Hill, Ettrick and Midlothian Fire and EMS Stations; and WHEREAS, Chief Swanson was promoted to the rank of lieutenant in September 1996, the rank of captain in June 2008, and to his current rank of battalion chief in December 2009; and WHEREAS, Chief Swanson was recognized with three EMS Lifesave awards, three Unit Citations and a Certificate of Commendation over the course of his career and in the performance of his duties, exemplifying his high level of service to the residents of Chesterfield County; and WHEREAS, Chief Swanson served on numerous local and regional workgroups focused on enhancing service delivery and firefighter safety, including the 2001 SCBA equipment upgrade, development of a joint Police and Fire Mobile Command Center, implementation of the Blitzfire nozzles, and the formation and development of a local and regional Incident Management Team; and WHEREAS, in 2005 Chief Swanson was part of a 14 -person team deployed to St. Bernard's Parrish, Louisiana as part of the Fire and EMS Department's Incident Management Team after Hurricane Katrina. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes the contributions of Battalion Chief Bryan R. Swanson, expresses the appreciation of all residents for his service to the county, and extends their appreciation for his dedicated service and congratulations upon his retirement. C'a CHESTERFIELD COUNTY BOARD F SUPERVISORS $� AGENDA •,,.�'IgG�yt6.� ' MeetingSeptember 62018 Item Number: Resolution Recognizing Corporal Kevin J. Bacon, Police Department, Upon His Retirement County Administrator's Comments: County Administrator: -: �m Board Action Requested: `w Adoption of the attached resolution. Corporal Kevin J. Bacon will retire from the Police Department on October 1, 2018, after providing 27 years of service to the residents of Chesterfield County. Preparer: Lt. Colonel Daniel W. Kel Attachments: Yes Title: Deputy Chief of Police FINo # 00' . RECOGNIZING CORPORAL KEVIN J. BACON UPON HIS RETIREMENT WHEREAS, Corporal Kevin J. Bacon will retire from the Chesterfield County Police Department on October 1, 2018, after providing 27 years of outstanding quality service to the residents of Chesterfield County; and WHEREAS, Corporal Bacon began his law enforcement career in 1991 as a Patrol Officer and has faithfully served the county as a Detective, Senior Detective, Master Detective, Career Detective and Corporal; and WHEREAS, during his tenure, Corporal Bacon has also served as a Breathalyzer Operator, General Instructor, DARE Officer, School Resource Officer, President of the Chesterfield Fraternal Order of Police, and as a member of the Special Response Unit; and WHEREAS, Corporal Bacon has been a dedicated Crime Solvers Detective for 16 years; and WHEREAS, Corporal Bacon was the Chesterfield Police Department's representative for the Crime Solvers Executive Board and full board meetings, served as Area Director for the Virginia Crime Stoppers Association, served as President of the Virginia Crime Stoppers Association and was an integral part in the success of the annual Crime Solvers Golf Tournament fundraiser; and WHEREAS, Corporal Bacon became the face of the Chesterfield County/Colonial Heights Crime Solvers program, appearing in TV spots and recording radio segments featuring the "Crime of the Week," representing Crime Solvers for speaking engagements at local scholastic, civic and Neighborhood Watch meetings and participating in the National Night Out kickoff events in Chesterfield County; and WHEREAS, Corporal Bacon received the Unit Citation Award for his key role in tirelessly conducting a search for and successfully implementing a new crime tip text messaging and web -based tip system which made Chesterfield County one of two agencies in Virginia and only a very few in the United States to have this capability in operation; and WHEREAS, Corporal Bacon was recognized with a Unit Citation Award while serving as a Detective in the Larceny from Auto Unit for the very successful case clearance rate in the year of 2006, which was 22 percent higher than the national average for these crimes, and resulted in the recovery of $100,000 in property and eight firearms; and WHEREAS, Corporal Bacon was the recipient of an Achievement Award for his key role in developing a formal Awards and Recognition Ceremony to honor police officers, civilian employees and volunteers that highlighted their achievements and celebrated the honorees in a manner that appropriately distinguished them in the eyes of their peers and family members; and 0 s� ' r4 a : U_ i WHEREAS, Corporal Bacon received an Achievement Award for his participation with other officers and the FBI in an extensive investigation into counterfeit items and money laundering that yielded hundreds of thousands of dollars in counterfeit products, fake identifications and illegal documents and resulted in nine suspects being arrested on 21 felony charges; and WHEREAS, Corporal Bacon is recognized for his excellent communications and human relations skills, his strong work ethic and genuine enthusiasm for his job, all of which he has utilized within the Police Department and in assisting residents of Chesterfield County during his career; and WHEREAS, Corporal Bacon has received numerous letters of commendation, thanks and appreciation for services rendered; and WHEREAS, Corporal Bacon has provided the Chesterfield County Police Department with many years of loyal and dedicated service; and WHEREAS, Chesterfield County and the Board of Supervisors will miss Corporal Bacon's diligent service. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes Corporal Kevin J. Bacon and extends on behalf of its members and the residents of Chesterfield County, appreciation for his service to the county, congratulations upon his retirement, and best wishes for a long and happy retirement. ti'F,LLB�h C ■ r DCOUNTY BOARD OF SUPERVISORS 4 , • Y-Jeeting Date: September• 2018 ' Resolution Recognizing Sergeant Kevin P. Carroll, Police Department, Upon His Retirement County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution. Sergeant Kevin P. Carroll will retire from the Police Department on October 1, 2018, after providing 32 years of service to the residents of Chesterfield County. Preparer: Lt. Colonel Daniel W. Kelly Title: Deputy Chief of Police Attachments: 0 Yes 1:1 No RECOGNIZING SERGEANT KEVIN P. CARROLL UPON HIS RETIREMENT WHEREAS, Sergeant Kevin P. Carroll will retire from the Chesterfield County Police Department on October 1, 2018, after providing 32 years of outstanding quality service to the residents of Chesterfield County; and WHEREAS, Sergeant Carroll has faithfully served the county as a Patrol Officer, Investigator, Detective, Detective First Class and Sergeant; and WHEREAS, during his tenure, Sergeant Carroll also served as a General Instructor, Firearms Instructor, Peer Counselor, Field Training Sergeant, Administrative Sergeant, and Off-duty Employment Coordinator; and WHEREAS, Sergeant Carroll has been an instrumental member of a number of teams, committees, and legislative groups, including the Peer Support Program, Police Employee Retention Team, Virginia Heroin and Prescription Drug Task Force, SAFE, the Protective Order Implementation Workgroup, and the Police Memorial Committee, where he has served over the last 18 years; and WHEREAS, Sergeant Carroll has served as President of the Chesterfield Fraternal Order of Police for over 16 years, and he also served as State president for the FOP of Virginia from 2014 to 2018 and has served on the Executive Board for ten years; and WHEREWAS, Sergeant Carroll was awarded the Mason T. Chalkley Award for Excellence for his tireless work on the passage of the Senate Bill 1166, and the adoption of the bill by Chesterfield County that addressed retirement system benefits for certain state and local public safety officers and positively impacted every officer of the Chesterfield County Police Department, as well as every law enforcement officer throughout the Commonwealth of Virginia; and WHEREAS, Sergeant Carroll received a Meritorious Service Award for his dedicated work while serving as a member of the Police Department Memorial Committee that worked diligently to design, fund, and contract for the construction of a permanent memorial to honor Chesterfield County Police Department officers killed in the line of duty, and the committee was also responsible for the creation of the Chesterfield County Public Safety Memorial Gallery which displays, with honor and dignity, the portraits of all county public safety officers killed in the line of duty; and WHEREAS, Sergeant Carroll was also recognized with the Meritorious Service Award for his leadership and contributions on the Centennial Committee which was tasked with developing a plan to research, document and celebrate the Chesterfield Police Department's 100 -year anniversary and to create a new department mission, vision, and values statement; the committee's work was exceptional and left a lasting mark on the department; and WHEREAS, Sergeant Carroll escorted the widow and family of fallen Officer Craig W. Rath to National Police Week in 2000 and provided comfort and attended to their needs as Craig's name was added to the National Law Enforcement Memorial and was honored for his service; and m,� WHEREAS, Sergeant Carroll received a Unit Citation Award as a member of the Crimes Against Property Unit for his excellent teamwork in achieving a case clearance rate that surpassed the national average for property crimes; in addition, the committee, recognizing a connection between property crimes and opioid addiction, offered arrested addicts recovery resources in hopes of reducing future crimes; and WHEREAS, Sergeant Carroll was the recipient of the Mason T. Chalkley Supervisory Concern for People Award for his genuine concern for his officers' well-being and promoting shift camaraderie; and WHEREAS, Sergeant Carroll earned a Chief's Commendation for his teamwork, investigative and interview skills during a capital murder investigation of a local suspect for a crime that occurred in Roanoke, Virginia, where he assisted in determining the identity of the suspect and along with Roanoke City Police Officers, conducted a successful interview, which led to the suspect's complete confession to the crime; and WHEREAS, Sergeant Carroll received a Certificate of Commendation for perseverance, professionalism and investigative skills utilized and assistance provided to Drug Enforcement Administration agents during a multi- faceted investigation and resolution of a Park Lee homicide case; and WHEREAS, Sergeant Carroll and his fellow team members received an Achievement Award for the effective communications, quick response, and teamwork used during an extensive and thorough investigation which resulted in the capture and arrest of nine suspects involved in a homicide; and WHEREAS, Sergeant Carroll is recognized for his strong work ethic, excellent communications and human relations skills, and teamwork, all of which he has utilized within the Police Department and in assisting residents of Chesterfield County during his exemplary career; and WHEREAS, during his tenure, Sergeant Carroll has received numerous letters of commendation, thanks and appreciation for services rendered; and WHEREAS, Sergeant Carroll has provided the Chesterfield County Police Department with many years of loyal and dedicated service; and WHEREAS, Chesterfield County and the Board of Supervisors will miss Sergeant Carroll's diligent service. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes Sergeant Kevin P. Carroll and extends on behalf of its members and the residents of Chesterfield County, appreciation for his service to the county, congratulations upon his retirement, and best wishes for a long and happy retirement. CHESTERFIELD COUNT SUPERVISOR,BOARD OF cli AGENDA • ate: September 26, 2018 Item Number: 12.B.l.a.4. Resolution Recognizing Sergeant S. Graham Powell, Police Department, Upon His Retirement County Administrator's Comments: County Administrator: Hoard Action Requested: Adoption of the attached resolution. 11 41• . •1• Sergeant S. Graham Powell will retire from the Police Department on October 1, 2018, after providing over 30 years of service to the residents of Chesterfield County. Preparer: Lt. Colonel Daniel W. Kel Attachments: Yes Title: Deputy Chief of Police F-1No # ", 3 RECOGNIZING SERGEANT S. GRAHAM POWELL UPON HIS RETIREMENT WHEREAS, Sergeant S. Graham Powell will retire from the Chesterfield County Police Department on October 1, 2018, after providing over 30 years of outstanding quality service to the residents of Chesterfield County; and WHEREAS, Sergeant Powell has faithfully served the county as a Patrol Officer, Detective, and Sergeant; and WHEREAS, during his tenure, Sergeant Powell also served as a Field Training Officer, General Instructor, and as a member of the Special Response Unit; and WHEREAS, Sergeant Powell was a member of the South End Task Force and the Richmond Metro Drug Task Force, where he served as Assistant Coordinator; and WHEREAS, Sergeant Powell has served in various positions in his role as sergeant over the past 21 years, including Shift Sergeant, Anti -Crime Task Force Unit Supervisor, Administrative Sergeant, Marine Patrol Sergeant and Court Liaison Sergeant; and WHEREAS, Sergeant Powell received consistent praise from supervision for being a role model for officers and striving to develop the younger and less experienced officers by serving as a mentor and showing genuine concern for their professional and personal needs; and WHEREAS, Sergeant Powell received a Unit Citation recognizing him and the fellow members of the Anti -Crime Task Force for their teamwork, rapid deployment, excellent surveillance skills and focus on officer safety skills; and WHEREAS, Sergeant Powell proposed and implemented the entry and tracking of overtime through the department's Overtime Management System, and this innovative idea allowed for the uniformed procedure of entering overtime for all divisions of the Police Department; and WHEREAS, Sergeant Powell is recognized for his excellent communications and human relations skills, strong work ethic, and teamwork, all of which he has utilized within the Police Department and in assisting residents of Chesterfield County during his career; and WHEREAS, during his tenure, Sergeant Powell has received numerous letters of commendation, thanks and appreciation for services rendered; and WHEREAS, Sergeant Powell has provided the Chesterfield County Police Department with many years of loyal and dedicated service; and WHEREAS, Chesterfield County and the Board of Supervisors will miss Sergeant Powell's diligent service. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes Sergeant S. Graham Powell and extends on behalf of its members and the residents of Chesterfield County, appreciation for his service to the county, congratulations upon his retirement, and best wishes for a long and happy retirement. r ,vl7gCyq�;' CHESTERFIELD COUNTY BOARD OF • . RVISORS AGENDA . 1 MeetingSeptember_.• • is Number:Item Resolution Recognizing Mrs. Ann P Department, Upon Her Retirement County Administrator's Comments: County Administrator:�� r Board Action Requested: Adoption of the attached resolution. 64�•Arll•: • Ford, Chesterfield County Utilities Mrs. Ann P. Ford will retire from the Chesterfield County Utilities Department on October 1, 2018, after providing 33 years of service to the citizens of Chesterfield County. Preparer: George B. Hayes, P.E. Title: Director of Utilities Attachments: 0 Yes El No IN131 RECOGNIZING MRS. ANN P. FORD UPON HER RETIREMENT WHEREAS, Mrs. Ann P. Ford will retire from the Chesterfield County Utilities Department on October 1, 2018; and WHEREAS, Mrs. Ford began her public-service career with the Chesterfield County Utilities Department on August 19, 1985, as a customer service representative who was responsible for answering telephone calls from customers regarding new accounts and water and sewer billing inquiries, and on July 25, 1988, she was promoted to the New Construction section where she processed bill payments and assisted customers who wanted to connect to the water and wastewater system; and WHEREAS, in recognition of her dedication, skills, exemplary attendance record, and exceptional job performance, Mrs. Ford, throughout the course of her career, received several promotions and numerous certificates of recognition for teamwork, participation on process action teams, excellence in customer service and years of dedicated service; and WHEREAS, Mrs. Ford continuously provided outstanding customer service by volunteering for additional duties, working many hours by arriving to the office early to assist in completing work, volunteering as a minimum staffing designee, and volunteering on the Utilities Employee Association committee; and WHEREAS, Mrs. Ford willingly served numerous internal and external customers including builders and developers in the most courteous and professional manner while being responsible for the accurate calculation of fees for utility system connections from residential, industrial, and commercial customers; and WHEREAS, Mrs. Ford experienced significant technological changes throughout her career including the progress from paper transactions to online payments and learned to adapt and become proficient in a variety of software programs; when the Customer Information System was implemented in 2011, she played a key role by overseeing the cash processing modules, assisting with the installation of the website and telephone payment modules, and providing system training and testing; and WHEREAS, Mrs. Ford learned and became proficient on the eB Enterprise Work Place system to locate information on archived projects, as well as the PUMA GIS (Arc View) software to ensure that New Construction personnel had the correct addresses for newly developed county parcels and subdivision plats for accurate input into the Project Tracking system; and WHEREAS, Mrs. Ford has taken a variety of classes and customer service workshops to gain significant knowledge and excellent leadership skills which she has passed on through training, mentoring, and developing employees in the New Construction section to ensure their success; and WHEREAS, Mrs. Ford has exhibited dedication, knowledge, pride, dependability, competency, and quality in the work she has performed at the Chesterfield County Utilities Department along with a unique aptitude and extraordinary ability to provide excellent customer service. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes Mrs. Ann P. Ford and extends on behalf of its members and the citizens of Chesterfield County their appreciation for her 33 years of service to the County. l C ai�} CHESTERFIELD COUNTY BOARD f ,r ., : S .SS AGENDA Meeting Date: September 26,2018 Item Number: 12.B.l.b. Resolution Recognizing October as Domestic Violence Awareness Month County Administrator's Comments: County Administrator: The Chesterfield County Domestic and Sexual Violence Resource Center requests the Board proclaim October as Domestic Violence Awareness Month. During October Domestic Violence Awareness Month is observed nationally, and locally in Chesterfield County. The observance was started in 1981 by the National Coalition Against Domestic Violence, as a Day of Unity, and it quickly grew from one day, to a week, and eventually to a full month. Throughout the month, activities are designed to offer awareness and education to the community regarding violence within intimate partner relationships. Additionally, we will remember those who have lost their lives to domestic violence, celebrate those who survived, and support those whose work increases safety and provides support to victims and their children. Preparer: Sarah Snead Title: Deputy County Administrator, Human Services Attachments: Yes No RECOGNIZING OCTOBER AS DOMESTIC VIOLENCE AWARENESS MONTH WHEREAS, any person can be a victim of intimate partner violence, regardless of age, sex, ability, ethnicity, sexual orientation, socioeconomic status or religion; and WHEREAS, the crime of domestic violence violates an individual's privacy, dignity, security, and humanity, due to systematic use of physical, emotional, sexual, psychological and economic control and abuse; and WHEREAS, violence in the home continues as a significant social problem, affecting all members of the family and community, dramatically reducing the quality of life for many citizens; and WHEREAS, Chesterfield County maintains a coordinated and integrated effort to share responsibility in the fight against intimate partner violence, having obtained a commitment from all criminal justice entities, human service agencies and domestic violence agencies; and WHEREAS, victims of violence should have access to medical and legal services, counseling, emergency and transitional housing, and other supportive services to escape the cycle of abuse; and WHEREAS, local programs, state coalitions, national organizations, and other agencies are committed to increasing public awareness of intimate partner violence and its prevalence, and to eliminating it through prevention and education; and WHEREAS, Chesterfield County is committed to supporting healthy families by advocating for activities that decrease the incidents of intimate partner violence. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes October as Domestic Violence Awareness Month and urges all citizens to actively support the efforts of the Chesterfield County Domestic and Sexual Violence Resource Center, the Chesterfield County Domestic Violence Task Force and our local domestic violence service providers in working towards the elimination of domestic violence in our community. - -inq Date: September1 • 7-7 Adoption of an Resolution Confirming the Declaration of the Existence of a Local Emergency in Chesterfield County as a Result of a Major Hurricane County Administrator's Comments: County Administrator: Board Action Requested: Adopt the attached resolution that confirms the declaration by the County Administrator/Director of Emergency Management of the existence of a local emergency in Chesterfield County due to the imminent threat of a major hurricane. 6_��MITUOWRFI IM On September 11, 2018, the County Administrator, in his capacity as Director of Emergency Management, declared a local emergency pursuant to the authority granted by section 44-146.21 of the Code of Virginia. Hurricane Florence presented significant risks to the residents and property in Chesterfield. The declaration was required to activate the County's Emergency Operations Plan and to prevent or alleviate potential damage and injury caused by Hurricane Florence. On September 17th, Hurricane Florence caused three tornadoes in the County, one of which resulted in a fatality and all of which required immediate emergency response from County personnel and follow-up measures to assess the damage caused to residents and property in the County. Preparer: Emily Ashley Title: Emergency Management Coordinator Attachments: 0 Yes F—I No 0 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of AGENDA I Hurricane Florence made landfall in Wilmington, North Carolina on September 14th causing catastrophic rain, storm surge and wind -related damages across the Carolinas before moving inland and to the northeast. On Monday, September 17th, remnants from Hurricane Florence created strong thunderstorms that produced multiple tornadoes in the Greater Richmond Area, including Chesterfield. The County incurred emergency response costs as a result of its response and recovery efforts related to the hurricane and associated tornadoes. The Board is being requested to adopt the attached resolution to confirm the declaration of the existence of a local emergency in Chesterfield County in accordance with Section 44-146.21(A) of the Code of Virginia and the Chesterfield County Emergency Operations Plan. 21 WHEREAS, the Board of Supervisors of Chesterfield County does hereby find that due to the impact of severe weather, including the effects of a major hurricane, Hurricane Florence, the County of Chesterfield faced conditions of extreme peril that necessitated the County Administrator/Director of Emergency Management, pursuant to the authority granted by § 44-146.21(A) of the Code of Virginia, to declare the existence of a local emergency effective Tuesday, September 11, 2018 at 6:00 pm, in order to provide preparedness, response, recovery and other activities to protect life and property; and WHEREAS, remnants of Hurricane Florence generated three tornadoes that touched down in Chesterfield on September 17, 2018. The tornadoes were ranked by the National Weather Services on the Enhanced Fujita Scale as EF1 and EF2, producing winds as high as 120 miles per hour. The tornadoes caused significant impacts in Chesterfield, including one fatality and damage to multiple homes and commercial buildings, which resulted in partial or full collapse of those structures; and WHEREAS, in response to the local emergency, the County of Chesterfield performed pre -planning measures in advance of Florence's landfall along the North Carolina coast and executed response and recovery efforts after the remnants of Florence passed through Virginia and caused tornadoes. These tornadoes resulted in significant expenditures to provide coordinated response and recovery efforts by County staff and emergency personnel to alleviate damage, loss, hardship, and/or suffering to citizens and property in Chesterfield. NOW, THEREFORE, BE IT RESOLVED by the Chesterfield County Board of Supervisors this 26' day of September 2018, 1) that the act of the County Administrator, as the Director of Emergency Management, in declaring a local emergency is hereby consented to and confirmed, as are all actions set forth above pursuant to that declaration; 2) that all actions, powers, functions, and duties of the Director of Emergency Management and the emergency management organization have been and shall be those prescribed by State law and the ordinances, resolutions, and approved plans of the County of Chesterfield so as to mitigate the effects of said emergency; and 3) that once all emergency actions pursuant to the declaration of a local emergency have been taken, as determined by the Director of Emergency Management, the declared emergency shall be ended without further action of this Board of Supervisors. Chair Board of Supervisors of Chesterfield County st CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 2 aM9 AGENDA Meeting Date: September 26, 2018 Item Number: 12.13.1.d. Subject: Adoption of Resolution for the Tredegar Lake Parkway Extension Economic Development Access Project is County Administrator: Board Action Requested: The Board is requested to adopt the attached resolution requesting the Virginia Department of Transportation (VDOT) to approve economic development access funds for the Tredegar Lake Parkway Extension Project. Summary of Information: ERNI Electronics has advised the county of its intention to construct a new facility off Tredegar Lake Parkway (see attachment). The prospect has asked the county to seek VDOT economic development access funds so that an access road can be constructed to the property. To provide for an adequate access to the property, Tredegar Lake Parkway will need to be extended approximately 800 feet from its current terminus to the developer's property. Under the VDOT Economic Development Access program, the county can receive up to $500,000 in unmatched VDOT funds (20 percent of the qualifying capital investment up to $2,500,000) and up to $150,000 in matched VDOT funds (20 percent of the qualifying capital investment above $2,500,000, up to $3,250,000) for the construction of economic development access roads. The County's required match, $150,000, is already appropriated and available. Preparer: Garrett Hart Preparer: Jesse Smith Preparer: Meghan Coates Title: _Director of Economic Development Title: Director of Transportation Title: Director of Budget and Management Attachments: 0 Yes F-1 No # CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Summary of Information: (Continued) Before VDOT will authorize the economic development access funds, the qualifying capital investment must be under firm contract or the county must provide VDOT a surety bond guaranteeing that the investment will occur within five years of the Commonwealth Transportation Board's allocation of the economic development access funds. VDOT funds can only be used for engineering and access road construction. Right-of-way acquisition and utility adjustments must be financed from sources other than economic development access funds. The county usually requests developers to prepare construction plans and environmental studies, donate right-of-way, and provide surety bonds for new economic development access roads. The county or prospect pays the cost for utility adjustments and provides the matching funds. Either VDOT or the county can construct the road depending on the specifics of each request. It is anticipated that the county will manage the preliminary engineering and construction of this access road. The prospect has indicated they expect to develop sufficient qualifying capital investment to justify the requested VDOT economic development access fund allocation. The prospect has agreed to dedicate the right-of-way necessary for the access road and be responsible for all utility adjustments and the wetland mitigation for the project, if necessary. Recommendation: Staff recommends the Board adopt the attached resolution requesting VDOT to approve economic development access funds for the Tredegar Lake Parkway Extension Project and guaranteeing to VDOT that the county will provide the necessary right-of-way, utility adjustments for the project. WHEREAS, Chesterfield County desires to assist in the development of property for the purpose of economic development located off of Tredegar Lake Parkway (Route 5870) in Chesterfield County, Virginia, within the Waterford Business Park; and WHEREAS, ERNI Electronics, Inc. ("ERNI") has entered into a contract to purchase property located in Chesterfield County, Virginia and will soon enter into a firm contract to construct its facilities on that property for the purpose of manufacturing vertical connectors for board -to -board and wire - to -board applications and fabrication of cable assemblies and finished printed circuit board assemblies; and WHEREAS, this new facility is expected to involve new private capital investment in land, building, and equipment of approximately $12,875,000 and ERNI is expected to employ 105 persons at this facility; and WHEREAS, operations are expected to begin at this new facility on or about November 1, 2019; and WHEREAS, the subject property has no access to a public street or highway and will require the construction of a new roadway to connect with Tredegar Lake Parkway (State Route 5870); and WHEREAS, Chesterfield County hereby guarantees that the necessary environmental analysis, mitigation, and fee simple right of way and utility relocations or adjustments for this improvement, if necessary, will be provided at no cost to the Economic Development, Airport and Rail Access Fund; and WHEREAS, Chesterfield County acknowledges that no land disturbance activities may occur within the limits of the proposed access project prior to appropriate notification from the Department of Transportation as a condition of the use of the Economic Development, Airport and Rail Access Fund; and WHEREAS, Chesterfield County hereby acknowledges that the Virginia Department of Transportation's Economic Development Access (EDA) Program may provide up to a maximum of $650,000 for a project and requires matching funding, up to $150,000 from Chesterfield County, for estimated eligible project costs over $500,000, up to $800,000; and WHEREAS, Chesterfield County hereby guarantees that financing of all ineligible project costs, project costs exceeding the EDA Program project allocation, EDA Program required locality matching funds, if applicable, and all costs not justified by eligible capital outlay will be provided from sources other than those administered by the Virginia Department of Transportation. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors hereby requests that the Commonwealth Transportation Board provide Economic Development Access Program funding to provide adequate road access to this property; AND, BE IT FURTHER RESOLVED that the County Administrator and/or his designee(s) be authorized to act on behalf of the Board of Supervisors to execute any and all documents necessary to secure the funding sought through the Economic Development Access Program up to the maximum amount of funding eligible under the Economic Development Access Program; and AND, BE IT FURTHER RESOLVED that the Chesterfield County Board of Supervisors hereby requests that the new roadway so constructed will be added to and become a part of the secondary system of state highways pursuant to Section 33.2-1509, paragraph C., of the Code of Virginia. Tredegar Lake Parkway Route 5870 P/ R .\/«. OUTE 76�� ƒ. \ .� ��. \\ \ \ \ IWO 150 300 600 may), S u m w VINIF1111A JJ.NnooG13111131S3HO < Q` 1O1NISIO 111H LGAO1O �' _� _• 2 1��& Ntlld ltlf11d3ON0D �£ e O210=12131vm o a „ r 1 U cn 5531? C Livili 5 9L 31nOb' 31VIS � b ,cearxx�u �lll%irod � 1 J 1 F-- I 1 I I I o i1 a iii iio J �� _� - — -' I --- ------ - vpr T i ------------ - q� I Rp I j I I l `" '' ' ?, O �. _� CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA �. v - , Meeting !ate: September• • Acceptance of FY2019 Highway Safety Project Grants Awarded by the Department of Motor Vehicles County Administrator's Comments: County Administrator: Accept and appropriate FY2019 Highway Safety Project Grants, in the amount of $236,854, from the Department of Motor Vehicles for the purpose of speed and alcohol enforcement activities. Grant awards have been made for speed enforcement and DUI enforcement in the total amount of $236,854, to be used for overtime activities and equipment. The Speed Enforcement grant award is $100,440, and the Alcohol Enforcement grant award is $136,414. Funds will support overtime for officer participation in directed patrols and enforcement activities for DUI and speeding. Funds will also support officer participation in one educational conference, and the purchase of breathalyzers, to improve the ability of officers to perform the proposed enforcement activities. There is a 50 percent match requirement of $118,427 that covers both grants, which will be met through in-kind fuel expenses incurred during the project activities. The funding for the fuel is already included in the department's FY2019 adopted operating budget. Preparer: Colonel Jeffrey S. Katz Preparer: Meghan Coates Attachments: E]Yes Title: Chief of Police Title: Director, Budget & Management No CHESTERFIELD COUNTY BOARD OF SUPERVISOR�l AGEVS4�!---- [=zlinq Date: September1 Acceptance of Department of Criminal Justice Services (DCJS) Grant Award for the Jail Mental Health Program County Administrator's Comments: County Administrator: Authorize the County Administrator to accept and appropriate the FY2019 DCJS grant award of $292,132 for continuation of the Jail Mental Health Program at the Chesterfield County Jail. The Chesterfield County Jail is one of six facilities in the Commonwealth to be selected to receive continuation funding for a Jail Mental Health pilot program. Included in the award are monies for consulting, emergency and temporary housing, medication, staff training and a Secretary position for FY2019. The funding comes from 100% State General Funds; no Federal funds are included. There is no local match, either cash or in-kind, required. The grant period is 12 months, from July 1, 2018 through June 30, 2019. Funds are drawn down on a reimbursement basis. Preparer: Karl S. Leonard Title: Chesterfield County Sheriff Preparer: Meghan Coates Title: Director of Budget and Management Attachments: ❑ Yes No `° CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 } AGENDA Meeting Date: September 26, 2018 Item Number: 12.13.2.c. Subject: Acceptance of US Department of Transportation Federal Motor Carrier Safety Administration High Priority Program Application for Commercial Vehicle Safety County Administrator's Comments: County Administrator; Board Action Requested: Accept and appropriate Federal Motor Carrier Safety Administration High Priority grant funds, in the amount of $230,024, from the US Department of Transportation for the purpose of speed and red light enforcement, safety regulation training and to identify mobile device and seat belt violators. Summary of Information: Grant awards have been made for targeting unsafe driving in the total amount of $103,203.60; public awareness and education in the total amount of $4760; and to improve commercial motor vehicle safety and compliance in the total amount of $122,060. There is a 15 percent cash or in-kind match requirement of $40,952, which will be met through in-kind fuel expenses incurred during the project activities. The funding for the fuel is already included in the department's FY2019 adopted operating budget. Preparer: Colonel Jeffrey S. Katz Preparer: Meghan Coates Attachments: El Yes ■ No Title: Chief of Police Title: Director Budget and Management BOARD F SUPERVISORS Page 1 of 1 AGENDA Meeting Date: September 26, 2018 Item Number: 12.13.3. Appropriate Funding for a Regional Opioid Communications Campaign County Administrator's Comments: County Administrator: Board Action Reguested:. Appropriate $70,000 in reimbursement from other localities and transfer $30,000 to a new grant key to fund the regional opioid communications campaign. Summary of Information: Chesterfield County will be partnering with Hanover and Henrico counties, and the city of Richmond, to lead and execute a regional opioid communications campaign. The County will serve as the coordinator for the campaign and will be responsible for executing a multi -faceted advertising and community outreach campaign to bring more awareness to the opioid epidemic and to ensure that, regionally, our residents know how to locate resources and treatment. Examples of communications efforts could include radio, social media and in app advertising, billboards, and print advertising, among other methods. Campaign costs of up to $100,000 are anticipated, with Chesterfield's portion being no more than $30,000. The Board is requested to appropriate $70,000 in reimbursements from the other localities and to transfer $30,000 from the general fund to the new grant key. Information about the campaign's progress will be included in the quarterly Opioid Steering Committee work sessions with the Board. Preparer: Meghan Coates Attachments: Yes Title: Director of Budget and Management r`141 �g"0 AGENDA ., 1 Meeting Date: September 26, 2018 Item Number: 12.B.4. Appropriate State Funding and Create Fifteen (15) Positions to Implement the Department's Medicaid Expansion Implementation Plan <-- County - County Administrator:11 Board Action Requested: The Board of Supervisors is requested to appropriate $897,000 in remaining state funding and to create fifteen (15) new positions to prepare for Medicaid expansion implementation and the associated caseload increase. r • • On May 30, 2018, the Virginia General Assembly passed a budget that included Medicaid expansion. As discussed in the August Board Meeting afternoon work session, local allocations of state funds to administer expansion were determined using three equal factors: o Distribution of current funding versus current workload for benefit programs specialists o Projected increase in workload due to Medicaid expansion o Historical staffing and operations spending The State has allocated $1,431,400 for Chesterfield in FY2019, due in part to the fact that Chesterfield's benefits staff continue to carry caseloads - before Medicaid expansion - that are significantly higher than statewide averages and regional peers. Preparer: Kiva Rogers Title: Director, Social Services Preparer: Meghan Coates Title: Director of Budget and Management Attachments: Yes No . G CHESTERFIELD COUNiY BOARD OF SUPERVISORS Page 2 of 2 `•*•' AGENDA In August, the Board appropriated $534,400 of the total State allocation to address and reduce existing Medicaid case load levels, bringing the Department closer to statewide caseload averages. Staff is asking that the Board appropriate the remaining state funding to implement the department's response to Medicaid expansion this fall (representing a total of 15 new positions and $837,000). These positions will allow the department to implement a staffing plan for the projected increase in workload and establish a service delivery model that emphasizes the need to ensure quality and meet the needs of citizens and stakeholders impacted by Medicaid expansion. The Department has a deceleration plan available to implement, should the projected increase in caseload levels not meet expectations. The Board will be updated in March on the status of Medicaid expansion implementation. There is no local match for the state funds in FY2019. A local match of approximately 15.5. will be required beginning in FY2020. IS Meeting Date: September 26,2018 Item Number: 12.B.5. Adoption of Revised Procurement Policy Related to Debarment County Administrator's Comments: County Administrator: Board Action Requested Adoption of revised Procurement Policy 12-23 - Debarment. Staff has completed a comprehensive review, revision and modernization of all twenty-six County procurement policies. The updated procurement policies, collectively known as the Chesterfield County Procurement Manual ("the Manual"), were adopted by the Procurement Director and approved by the County Administrator on August 29, 2018 pursuant to County Code Sections 2- 42(f) and 2-43. An electronic version of the Manual is posted on Procurement section of the County website. one of the revisions to the Manual is an update of Policy 12-23 - Debarment. Pursuant to the debarment provisions of the Virginia Public Procurement Act (Code of Virginia § 2.2-4321), public bodies may establish written debarment procedures. Revised Policy 12 -23 -Debarment comprises those written procedures. The debarment policy, in conformance with County Code Section 2- 43(e), authorizes the Procurement Director to debar any vendor or individual from contracting with the County. The policy also specifies the causes which could result in such debarment, as well as the processes for debarment, and the conditions for reinstatement. These policies are consistent with public procurement best practices. Preparer: Keith Gagnon Attachments: 0 Yes Title: Procurement Director No 4 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Changes from the previous version of the policy include: ® Allowing the Procurement Director, in lieu of the County Administrator, to consider requests for rescission of a debarment decision ® Clarifying and updating debarment and reinstatement technical processes including incorporating PInG into processes ® Modernizing formatting for consistency with revision to the entire procurement manual including links to definitions and relevant code sections In accordance with Code of Virginia § 2.2-4321, any debarment procedure shall be established in writing by the local governing body. Accordingly, the attached revised procedures are submitted for adoption. ` CHESTERFIELD COUNTY s -a ADMINISTRATIVE POLICIES AND PROCEDURES G1 Department: Procurement Policy Number: 12-23 Subject: Debarment Supersedes: 08/01/2009 Date Issued: 09/01/2018 "NEWWRITIT11fre-ly W This policy sets forth guidelines for Debarment of'/'n'dors' and individuals when it becomes necessary to exclude Vendors and/individuals from participating in L.gE ty Procurement, Count contracts and contracting opportunities. II. POLICY Pursuant to C�°Qde o 'TTzr^gznia X2.2-1321 and County Code Sec. 2-42, the P ocutre ent Director may debar Vendors from contracting with the C_c.1n for particular types of supplies, Services, insurance or Construction, for specified periods of time. Deba.ru-g t does not relieve a Contractor from its responsibilities for existing obligations to the Coa�rLt y. III. PROCEDURES A. Debarment Causes: The Procurement Director may debar any Yeuudcgr including actual or prospective Bidders Offerors Contractors or individuals for any of the causes listed below. The existence of a cause for Debarment, however, does not require the Procurement Director to take such action. The seriousness of the Vendor"s acts or omissions and any mitigating factors should be considered in any l__j�baµrglent decision. Debarn.leiit may be instituted for any of the following reasons: Conviction of or civil judgment for (1) commission of fraud or a criminal offense in connection with (i) obtaining, (ii) attempting to obtain, or (iii) performing a public contract or subcontract; (2) violation of federal or state antitrust statutes relating to the submission of offers; (3) commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statement, or receiving stolen property; or (4) commission of any other offense indicating a lack of business integrity or business honesty that seriously and directly affects the present responsibility of a government Contractor or subcontractor. 2. Conferring or offering to confer any gift, gratuity, favor, or advantage, present or future, upon any employee of the County or School Board who exercises any C)flflcial lZesp(.)nsibilit: _ for a Procuremefic Transaction. It is not necessary that the offer be accepted by the employee, or that the offer is made with intent to influence the employee in an official act. Extending to any County or School Board employee exercising Qf cal Respc ulsi - i� for a ProWremen;t 'fransa.ctio:i any discount or privilege not available to all County and School Board employees is considered to be offering an advantage. Chesterfield County Procurement Manual Page 49 Failing to disclose a condition constituting a conflict of interest by any officer, director, owner, or partner of the Ve ' ndor in a contract or purchase order awarded by Chesterfield County (Code of Virginia, § 2.2-3109). 4. Violation of the terms of a Contract or subcontract, including but not limited to (1) willful failure to perform in accordance with the terms of one or more Contracts; or (2) a history of failure to perform, or of unsatisfactory performance of one or more contracts. Sale or attempted sale to the Count of Goods/Services which are , —_ —_ required to be purchased under an existing Lougjj. � contract with another Contractor, when the Vendor knew or had reason to know that the Goods/Services are required to be purchased under that contract. Sale of Goods/Services to the C'oLj!i!y when such sale is prohibited by any Debarment then in effect. 7. Unwillingness or inability to honor a binding quote, Bid or Proposal. Falsifying or misrepresenting product�L(�YfjcatjL)!2, 9. A determination by the Prockirernent Director that a Vendor has used abusive or obscene language or a threatening manner toward any personnel, citizens, students, other Coptractors, or subcontractors during the performance of their duties or as a result of the performance of their duties. 10. Any other cause of serious or compelling nature, which in the sole discretion of the ProcLirerneiit Director warrants Debarment. B. Debarment Process Debarment shall be initiated by a written notice from the Procurement Director advising the Vendor that Debarment is to become effective ten days from the date of notice. Such notice shall include the basis for the Debarineilt, the commodities from which the Vendor is debarred, and the duration of the debarment which shall be at minimum one year. 2. The Vendor, may, during the ten-day notice period, present a written request for reconsideration, including any specific information disputing the basis for Debarment. The ,Procurement Director shall consider such additional information and render a final decision within 5 days decision either confirming or rescinding the Debarment. A debarred Vendor may not apply to the COLM " tY for reinstatement earlier than one year from the QebanTent date. The term of Debarment Chesterfield County Procurement Manual Page 50 shall last until the Vendor is reinstated by the County,and during the Debarment term the Vendor shall not be permitted to submit quotes, bids, proposals to the �., uu gty for the Goods/Services for which the Vendor is debarred, nor shall the Vendor sell, offer to sell or transact any business with the County for such commodities as either a Contractor or subcontractor. 4. Internal Processes a. Once a Vendor has been debarred, the Procu Lnent Department will notify Accounts Payable to flag the Vendor in its system by placing the word "DEBARRED" in front the Vendor's name in the accounting system. b. The Procurement De a�rtment will maintain a list of debarred Vendors on the department's website and keep documentation supporting the Debarment action in its files. c. The Procurement Department will set the `Ierldor to debarred status in PlnG. d. Prior to creating anew Vendor in the accounting system, .Usjrtg L)epartrnents shall check the Debarment list on the Procureni art j)ej)artment's website. e. Accounts Payable will periodically check the new Vendor- report and will inform Procurerarcra De tarLcilt if any debarred V- ndor appears on the report. The Procurement —_)epr.tD2 will follow-up with the Using, Dep � ail: and take appropriate action. C. Reinstatement At the end of the Debarment period or after all conditions of reinstatement are met, a debarred COD'(rac'tor° may send a written request to the ProCUrerarent Director for reinstatement. 2. To be reinstated, the C ontra-ctor shall be required to submit with his application a list of at least three references with whom the contractor has satisfactorily conducted business in the past year. The Contractor's application shall not be processed until the required references have been supplied, and the Contractor shall be barred from doing business with thecpn UL during such time. The Procurement Director, in his/her sole discretion may decide if the debarred Contr ct`�r may be reinstated and provide the Contractor with a written decision. ( ,f4 -' Chesterfield County Procurement Manual " Page 51 4. Should the Debarment action involve funds the Contractor owes the County, then the debarred Contractor may apply for reinstatement only after payment in full of the debt owed to the Cory. If a Vendor is reinstated, the Procurement Department will set the Vendor's status to active status in PJnG and request that Accounts Payable remove the word "DEBARRED" from the Vendors, name in the accounting system. Chesterfield County Procurement Manual Page 52 Street Name Change CHESTERFIELD BOARDOF U ' S AGENDA County Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisors is requested to approve the renaming of the stub road Brookweed Drive to Glen Royal Drive. Summary of Information: Brookweed Drive is a stub road, 0.01 miles in length. It was recorded on November 6, 2015 in Harper Mill Northwest Section 2. It has not been accepted into the state secondary road system. Harpers Mill Southwest Section 1 was recorded on December 12, 2016. This section consists of a street which is an extension of Brookweed Drive, with three interior cul-de-sacs, extending approximately 0.7 miles to the south, ending in a cul-de-sac. The plat for this subdivision section shows the name of the Brookweed Drive extension as Glen Royal Drive. Existing residences along this street extension are addressed off Glen Royal Drive, the name which appears on the recorded plat for Harpers Mill Southwest Section 1. In order conform to the named Glen Royal Drive, the existing stub of Brookweed Drive in Harpers Mill Northwest Section 2 will need to be renamed to Glen Royal Drive. There are no residences which would be affected by the change. Preparer: Scott B. Smedley Title: Director, Environmental Engineerin Attachments: E 1:1Yes Noth r�8j` TO: Board of Supervisors FROM: D epa rtment of Environmental Engineerlng SUBJECT Street Name Change: Brookweed Drive to, Glen Royal Drive DIS71RICT Midlothian MEE-nNGDA7E,: September 26, 2018 w A 0 �' - �99 1 201 qn-cmad q; c3wen'.10 ccanty C"�G;)175 Acceptance of State Roads County Administrator's Comments: County Administrator: Board Action Requested: Adoption of resolutions for the referenced state roads acceptances. Clover Hill District: Browns Bluff Section 1 Dale District: Autumn Grove Section B Matoaca District: Harpers Mill Northwest Section 2, a portion of Preparer: Scott B. Smedley Attachments: MEMO Title: Director, Environmental Engineering TO: Board of Supervisors FROM: Department of Environmental Engineering SUBJECT. State Road Acceptance - Browns Bluff Section I DISTRICT Clover Hill MEETING DATE: September 26, 2018 ROADS FOR CONSIDERAMON: Sandy Ridge Dr Sandy Ridge PI Sandy Ridge Ter produced 1� Cft#sIsrrIwd county C��s el["', 3, l-,2t;Y TO: Board of Supervisors FROM: Department of Environmental Engineering SUBJECT State Road acceptance -Autumn Grove Section B DISTRICT Dale LT414;% I 10 " 11T."I I ROADS FOR CONSIDERAMON: autumn LeafCir Kaufax Dr Produced E� ChostrMid Count GIS 'TO: Board of Supervisors FROM: Department of Environmental Engineering SUBJECT. State Road Acceptance - Harpers, Mill Northwest Section 2, Portion of DISTRICT Matoaca MEETING DATE: September 26,2018, ROADS FOR. CONSIDERAMON: Harpers, M1[IFK,1A(y Highmarker Ct oil a 11.7=7V j all 0 a 4 PTMU'Ad By ChMtrflVd COUnty ISIS Q, , .,, j1:P,9 CHESTERFIELD COUNTY BOARD O- AGENDA . 1 Meeting Date: September 26, 2018 Item Number: 12.B.8. Authorize the Director of Procurement to Execute a Contract for a Replacement Public Safety Data Communications System County Administrator's Comments: County Administrator: Board Action Reauested: The Board of Supervisors is requested to authorize the Director of Procurement to execute a contract, in a form approved by the County Attorney, with Motorola Solutions, Inc. for a Public Safety Data Communications System in the amount of $18,257,523. Summary of Information: Chesterfield County has completed a comprehensive procurement process for the replacement of the existing Public Safety Data Communications System. Elements of this new system include Computer -Aided Dispatch (CAD), vehicular mobile data computer applications and mapping, police and jail records management, and integration to existing fire records management. After a detailed review of submitted proposals and extensive negotiations, agency representatives from Emergency Communications, Police, Fire & EMS, Sheriff, and IST unanimously recommended to award the contract to Motorola Solutions, Inc. The contract, in the amount of $18,257,523, includes the design, installation and implementation of the new Public Safety Data Communications System and includesten years of hardware and software maintenance. This project was part of the voter -approved 2013 Referendum. This is the final contract for Public Safety Radio System Replacement project. Existing appropriations are sufficient to cover the costs of the contract. The final piece of funding will come from a general obligation bond sale in the spring of 2019. That sale will mark completion of all general government debt sales related to the 2013 referendum. Preparer: Rich Troshak Title: Director, Emergency Communications Preparer: Meghan Coates Title: Director, Budget & Management Attachments: ❑ Yes No , k t 310 CHESTERFIELD COUNTY BOARDSUPERVISORS Page 1 of 3 AGENDA Meeting Date: September 26, 2018 Item Number: 12.B.9. Appropriation of Funds and Authorization to Proceed with Five Smart Scale Transportation Improvement Projects • • , S 1-111-114110 County Administrator: Board Action Requested: The Board of Supervisors is requested to appropriate $8,084,840 in anticipated VDOT reimbursements as follows: 1. Hopkins/Chippenham Park and Ride Lot and Sidewalk (UPC 111714): $2,945,000 2. Route 1 (Marina Drive - Merriewood Road) Sidewalk (UPC 111712): $2,082,640 3. Courthouse Road (Salem Church Schools - Courts Complex) Trail (UPC 111715): $1,200,000 4. Hopkins Road (Bonniebank Road - S. Melody Road) Sidewalk (UPC 108885): $967,200 5. Harrowgate Road/Cougar Trail Sidewalk (UPC 108887): $890,000 Summary of Information: In 2016, the Board authorized staff to submit Smart Scale funding requests for 30 transportation projects. Eight of the projects were selected for funding. Design is underway for three of the projects: Rt. 288/Rt. 360 Ramp Improvements and Park and Ride Lot; Bailey Bridge Connector; and Elkhardt Road Improvements. Funding for the remaining five projects has been accelerated. (Continued on next page) Preparer: Jesse W. Smith Title: Director of Transportation Preparer: Meghan Coates Title: Director of Budget and Management Attachments: 0 Yes 7 No,C)- 'E3" CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of AGENDA I Summary of Information: (Continued) Staff recommends the county oversee five of the projects with accelerated funding. A VDOT/County agreement, similar to those the county has executed in the past, will be necessary. Under the terms of the agreement, the county will administer the projects and be reimbursed by VDOT for the $8,084,840. Funds need to be appropriated to the projects for anticipated VDOT reimbursements as follows: 1. Hopkins/Chippenham Park and Ride Lot and Sidewalk (UPC 111714): $2,945,000 2. Route 1 (Marina Drive - Merriewood Road) Sidewalk (UPC 111712): $2,082,640 3. Courthouse Road (Salem Church Schools - Courts Complex) Trail (UPC 111715): $1,200,000 4. Hopkins Road (Bonniebank Road - S. Melody Road) Sidewalk (UPC 108885): $967,200 5. Harrowgate Road/Cougar Trail Sidewalk (UPC 108887): $890,000 With the approval of this request, staff will proceed with the projects. No matching county funds are required. Recommendation: Staff recommends the Board take the following actions for the five Smart Scale projects: 1. Appropriate $8,084,840 in.anticipated VDOT reimbursements as follows: - Hopkins/Chippenham Park and Ride Lot and Sidewalk (UPC# 111714): $2,945,000 - Route 1 (Marina Drive - Merriewood Road) Sidewalk (UPC 111712): $2,082,640 - Courthouse Road (Salem Church Schools - Courts Complex) Trail (UPC 111715): $1,200,000 - Hopkins Road (Bonniebank Road - S. Melody Road) Sidewalk (UPC 108885): $967,200 - Harrowgate Road/Cougar Trail Sidewalk (UPC 108887): $890,000; 2. Authorize the County Administrator to enter into the customary VDOT/County agreements/contracts, permits/mitigation agreements and surety agreements, acceptable to the County Attorney; 3. Authorize the County Administrator to proceed with the design and right- of-way acquisition, including advertisement of eminent domain public hearings if necessary and to accept the conveyance of right-of-way and easements that are acquired; l 1 ,' CHESTERFIELD COUNTY WOARD OF SUPERVISORS Page 3 of -3 AGENDA Recommendation: (Continued) 4. Authorize the Chairman of the Board of Supervisors and County Administrator to execute easement agreements for relocation of utilities; and 5. Authorize the Procurement Director to proceed with the advertisements of construction contracts for the projects. L�L N m r"31 C.) I CL CL IJ L�L N m r"31 C.) I jis x 0 u V� 0 CJ 0 0 4-4 0 u -T7 Sl 10 � C6 Lu U r 10 t W I D Iji WN 81 ACOD CL L 'eo '-Xal moslinj a Tq�' �17r - C C L�' "J JL 13 000 cn U HO Q El I"Golf Course, ,Shopping Center E` -x' i st" i'n' w'' I' k v smelm's'ne. $;y 5.25-16 arc Vj ai I"Golf Course, ,Shopping Center E` -x' i st" i'n' w'' I' k v smelm's'ne. $;y 5.25-16 arc Vj Harrowgate Road/Cougar Trail Sidewalk 1�31 + as tic my 0 EJ Li -MAO ros E2 3, r"? lk os iid�w�a Proposed Ep-r--�c; Z, Sidewalk # + Cc r0r, id e, c'— 01 Go 4M 00 (PIP G X rIE3 " yrq,,:,w. 4 0: X.t 29 :3AMINOM�-- CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 2 tt49 '" AGENDA �R6IN�% Meeting Date: a: is Item Number:0 Subject: Appropriation and Transfer of Funds and Authorization to Proceed with the Clover Hill Area School Pedestrian Improvement and Bon Air Pedestrian Improvement Projects County Administrator®s Comments: County Administrator: Board Action Requested: The Board of Supervisors is requested to take the following actions for the Clover Hill Area School Pedestrian Improvement and Bon Air Pedestrian Improvement projects: appropriate $1,664,000 in anticipated VDOT reimbursements; transfer $416,000 from the General Road Improvement Account; authorize the County Administrator to proceed with design and right-of-way acquisition; enter into all appropriate agreements and contracts; and authorize the Procurement Director to advertise the construction contracts for the projects. Summary of Information: In September 2017, the Board designated and guaranteed to VDOT the local match for the Clover Hill Area School Pedestrian Improvement and Bon Air Pedestrian Improvement projects. The Richmond Region Transportation Planning Organization and Commonwealth Transportation Board have allocated $720,000 and $944,000 to the Clover Hill and Bon Air projects, respectively, in FY19 and FY20 Transportation Alternatives Program (TAP) funds to the projects. A twenty -percent local match, $180,000 and $236,000, for the Clover Hill and Bon Air projects, respectively, is required and can be transferred from the General Road Improvement Account. Preparer: Jesse W. Smith Preparer: Meghan Coates Attachments: 0 Yes Title: Director of Transportation Title: Director of Budget and Management E No #0 V 0 3 3 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of AGENDA Summary of Information: (Continued) A VDOT/County agreement, similar to those the county has executed in the past, will be necessary. Under the terms of the agreement, the county will administer the design, right-of-way and construction of the projects and be reimbursed by VDOT for the $1,664,000 in TAP funds. It is requested that the County Administrator be authorized to proceed with the customary project activities and authorize the Procurement Director to advertise the construction contracts for the projects. Staff recommends the Board take the following actions for the Clover Hill Area School Pedestrian Improvement and Bon Air Pedestrian Improvement projects: 1. Appropriate $720,000 in anticipated VDOT reimbursements to the Clover Hill Area School Pedestrian Improvement project and $944,000 to the Bon Air Pedestrian Improvement project; 2. Transfer from the General Road Improvement Account, $180,000 to the Clover Hill Area School Pedestrian Improvement project and $236,000 to the Bon Air Pedestrian Improvement project for the local match; 3. Authorize the County Administrator to enter into the customary VDOT/County agreements/contracts, permits/mitigation agreements and surety agreements, acceptable to the County Attorney; 4. Authorize the County Administrator to proceed with the design and right- of-way acquisition, including advertisement of an eminent domain public hearing if necessary and to accept the conveyance of right-of-way and easements that are acquired; 5. Authorize the Chairman of the Board of Supervisors and County Administrator to execute easement agreements for relocation of utilities; and 6. Authorize the Procurement Director to proceed with the advertisements of construction contracts for the projects. w I 1 11 ! 11111 1110111111 Q111111" ragall Swim, I 1 11111 11"i 1111 1 11 IN � Proposed Si Bre DER SUBDIVISM A Proposed Trail ...... ... .......... EXISTING TRAIL OrIk" SMFT CREEK MDDL E SCHOOL XISTING DE LIQ am 11 PROPOSED NEIGHBORHOOD BYWAY SIGN S A N D SHOPPING PAVEMENT MARKINGS CENTER *p BONAIR BAPTIST CHURCH C3 PROPOSED TRAIL 80 1 LIBRARY PROPOSED e3 SIDEVM,LK PROPOSEDv STONYPOINT SIDEVMLK CHURCH BONA R ELEMENTARY SCHOOL PROPOSED 53 TRAIL vc:) A- ko?ID- tM too RIVERS10i, SC OL PROPOSED TRAIL ST. MCHAEL'S EPISCOPAL CHU17CH 0a PTAT sop m el 11], °1 2 111111 11111111 ffii� 11,11,111 Pill iiiiiiiiiiiiii Local Match (20%) $180,000 Prelimina Engineering $165,000 Right -of -Way $137,000 Construction $598,000 Total $900,000 Local Match (20%) $180,000 General Road Improvement Account $212,000 FYI & FY20 Transportation $247,000 Alternatives Funding (8091o) $720,000 Anticipated VD®T Reimbursements $1,180,000 Total $900,000 Local Match (2051o') $236,000 Preliminary Engineering $212,000 Right -of -Way $247,000 Construction $721,000 Total $1,180,000 Local Match (2051o') $236,000 General Road Improvement Account FYI & FY20 Transportation Alternatives Funding (809,61) $944,000 Anticipated VD®T Reimbursements Total $1,180,000 CHESTERFIELD COUNTY BOARD OF SUPERVISORS age 1 of 1 t _4 AGENDA Meeting Date: September . Number:Item .: Subject: Appropriate Funds for the Harrowgate Park Replacement Project County Administrator: Board Action Requested: Appropriate $5,100,000 in bond proceeds for the Harrowgate Park Replacement Project. Harrowgate Elementary School was slated for renovation as a part of the 2013 referendum. Subsequently it was recognized that it would be more cost effective, over the long run, to replace the school rather than renovate. In addition, it was determined that the replacement facility should be built on a different site. The site that was selected, primarily because of the proximity to Carver Middle School, was the county -owned parcel commonly known as Harrowgate Park. A 26 -acre site, adjacent to the current park site, was purchased on August 31, 2018 for the new Harrowgate Park. Substantial Accord determination for this property was made by the Planning Commission on July 17, 2018. Staff has prepared a conceptual development plan for the site that will replace lost facilities and enhance remaining park facilities. Development of the park will include new facilities on the 26 -acre site, improvements to facilities at the existing park site (that are not impacted by the new school) and upgrades to the athletic complex at Carver Middle School from a Class III to Class I complex. Staff requests that the Board appropriate $5.1 million in bond proceeds that will be obtained through the Virginia Resource Authority's pooled, fall sale. Preparer: James Worsley Title: Director of Parks and Recreation Preparer: Meghan Coates Title: Director of Budget and Management Attachments: Yes ❑ No # CONCEPT PLAN - REPLACEMENT HAS ROWGATE PARK RETAINED PARK FACILITIES - IMPROVED MIDDLE SCHOOL FACILITIES AND NEW PARKLAND Chesterfield County Parks and Recreaton 8.27.2018 AREA "B" : NEW ACCESS AREA "C" : RECTANGULAR FIELDS ROADWAYAND PARKING LIGHTING, FENCING AND TURF APPROXIMATE FACILITIES RETAINED: IMPROVEMEUTS - NEW LIGHTED BASEBALL, TENNIS AND RESTROOMICONCESSION BASKETBALLAND RESTROOMICOUCESSIOU WALKWAYS AND HANDICAP ED ACCESS r ala" a p P C C, NEW ELEMENTARY SC APPROXIMATE FACILITIES RETAINED: LIGHTED BASEBALL E APPROXIMATE FACILITES -8 Sc LOST TO NEW SCHOOL RECTANGULAR FIELD SHELTER,, PICNIC AREA PARKING AND BALLFIELD REPURPOSED TO OPEN PLAY AREA _AREA "D": REPLACES AREA, SHE NEW PARKLANDPLAYGROUND , TRAILS 26ACRES N PLAY AR LACCORD S RESTROOM ON PARCEL PD0224 TABLE OF PARKLAND M7 EXISTING PARK 35 ACRES PARK USED FOR SCHOOL 17.5+] -ACRES RETAINED PARK 17,5 +/-ACRES PARK USE AREAS ON SCHOOLS 7 +I -ACRES NEW PARKLAND 26 NET PARKLAND 44+/ -ACRES ,•,,••••.••• x .te a.r. umz ❑ 0 '.*A Ab x�x4....en,� u.n.n.>xi.u.w-y. e,.:. s.. a. or." �U319.0 CHESTERFIELD BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: September 26, 2018 Item Number: 12.B.12.a.l. Transfer up to $2,500 from the Matoaca District Improvement Fund to the School Board to Upgrade the Current Marquee to a Digital Marquee at Woolridge Elementary School County Administrator's Comments: County Admiinistrator," Board Action Requested: The Board is requested to transfer up to $2,500 from the Matoaca District Improvement Fund to the School Board to upgrade the current marquee to a digital marquee at Woolridge Elementary School. Summary of Information: Mr. Elswick has requested the Board to transfer up to $2,500 to the School Board. The funds will be used toward updating the current marquee to a digital marquee at Woolridge Elementary School. PTA donations and school funds will provide the remaining funds needed for the project. The Board can transfer money to the School Board to make public capital improvements on County property. The purchase of materials and installation services must be accomplished in accordance with the Virginia Public Procurement Act. Preparer: Meghan Coates Title: Director, Budget & Management 0425:113149.1 Affachments: 1:1 Yes 0 No I "Q `-,, 0 CAESTERFIELD COUNTY :O ., D OF SUPERVISORS AGENDA J�Jeetinq Date: September • 2018 Item Number: Transfer up to $1,000 from the Matoaca District Improvement Fund to the School Board to Purchase Items for a STEAM Program at Alberta Smith Elementary School County Administrator's Comments: County Administrator: rr A° Board Action Requested: <, Transfer up to $1,000 from the Matoaca District Improvement Fund to the School Board to purchase items for a STEAM program at Alberta Smith Elementary School. • ,E Mr. Elswick has requested the Board to transfer up to $1,000 from the Matoaca District Improvement Fund to the School Board to purchase items for a STEAM program at Alberta Smith Elementary School, to include snap circuits, a robot activity set, a Fairy Tale problem solving kit, and Legos for the STEAM lab. STEAM classrooms are equipped to teach principles of science, technology, engineering, the arts, and math using project -based, problem -solving methods. The Board is authorized to transfer funds to the School Board to purchase capital equipment to be used for school programs. The items will be owned by the School Board and will become a part of the School Boards inventory of property. The School Board must purchase the items in accordance with the Virginia Public Procurement Act. Preparer: Meghan Coates Attachments: Elyes Title: Director, Budget & Management 0425:113163.1 0 N® # Meeting Date: September 26, 2018 Item Number: 12.B.12.a.3. Streetlight Cost Approval to Install a Streetlight at the Intersection of Deodora Drive and Deodora Court and Transfer of Matoaca District Improvement Funds to Streetlights to Fund the Project County Administrator's Comments: County Administrator: Board Action Reguested: This item requests Board approval of a streetlight installation in the Matoaca District and authorize the transfer of District Improvement Funds to Streetlights to fund this project. Requests for streetlights, from individual citizens or civic groups, are received in the Department of Environmental Engineering. Staff requests cost quotations from Dominion Energy for each request received. When the quotations are received, staff re-examines each request and presents them at the next available regular meeting of the Board of Supervisors for consideration. Staff provides the Board with an evaluation of each request based on the following criteria: 1. Streetlights should be located at intersections and 2. A petition is required which must be signed by 75 percent of the residents within 200 feet of the proposed light and shall include a majority of the homeowners living at the proposed locations. Preparer: Scott B. Smedley Attachments: Yes CONTINUED NEXT PAGE Title: Director, Environmental Engineering No # CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Cost quotations from Dominion Energy are valid for a period of 60 days. The Board, upon presentation of the cost quotation, may approve, defer, or deny the expenditure of funds from available District Improvement Funds for the streetlight installation. If the expenditure is approved, staff authorizes Dominion Energy to install the streetlight. A denial of a project will result in its cancellation and the District Improvement Fund will be charged the design cost shown; staff will notify the requestor of the denial. Projects cannot be deferred for more than 30 days due to quotation expiration. Quotation expiration has the same effect as a denial. Approval of this installation will result in an annual general fund expenditure increase of $101.89 in streetlight electrical costs. BERMUDA DISTRICT: • In the Gilritchie subdivision At the intersection of Deodora Drive and Deodora Court Cost to install one streetlight: $1,217.22 (Design Costs $435.00) Request Received: Estimate Received: June 9, 2018 Requested.- June 12, 2018 m .9 0 W_ =_. e I vi r, 12 go 111 Ig �A I NAME OF REQUESTOR: Ms. Joyce Jefferson ADDRESS: 21308 Deodora Court South Chesterfield, VA 23803 REQUESTED LOCATION: In the Gilritchie subdivision At the intersection of Deodora Drive and Deodora Court Cost to install streetlight: $1,217.22 POLICY CRITERIA: Intersection: Qualified Petition: Qualified Estimate Days Estimate Requestor Comments: "Other than a light at River Road and Gilritchie Drive, there are no other lights in this subdivision." 'S 320i Street[Igh,t Request Map September 26, 2018 This map is a copyrighted product of the Chesterfield County GIS Office. Streetlight Legent existing light requested l'ight 1.000 500 pn-,U�P't L� C'N'it'rP0.1 Ccv,,tj GE., This map shows citizen requested streetlight installations in relation to exrsting streetlights. 1,000 Feet CHESTERFIELD COUNT ZOARD UISO P OF SUERVISOJR1 Meeting Date: September 26, 2018 Item Number: 12.B.12.a.4. Subject: Transfer up to $2,100 from the Matoaca District Improvement Fund to the Chesterfield County School Board to Purchase Chromebooks to Use at Matoaca Elementary School County Administrator's Comments: County Administrator: Board Action Requested: Transfer up to $2,100 from the Matoaca District Improvement Fund to the Chesterfield County School Board to purchase Chromebooks to use in classrooms at Matoaca Elementary School. Mr. Elswick has requested the Board transfer up to $2,100 from the Matoaca District Improvement Funds to the Chesterfield County School Board to purchase Chromebooks to use in the classrooms at Matoaca Elementary School. The Board can legally transfer public funds to the School Board to purchase computer equipment and reading materials which will be owned by the School Board and used for public educational purposes. The School Board must, purchase the Chromebooks in accordance with the Virginia Public Procurement Act. Preparer: Meghan Coates Title: Director, Budget & Management 0425:113169.1 Attachments: Yes ❑ No 4) AGENDA87U-A-K[)--UF SIPFRTISOPSI Meeting Date: September 26, 2018 Item Number: 12.B.12.b.1. Transfer up to $788 from the Bermuda District Improvement Fund to the Parks and Recreation Department to Pay the Cost of Renting a Tent and Chairs and Labor Charges for the Annual Veteran's Day Ceremony at Bensley Park County Administrator's Comments: County Administrator: Board Action Requested: Transfer up to $788 from the Bermuda District Improvement Fund to the Parks and Recreation Department to pay the cost of renting a tent and chairs and labor charges for staffing and cleaning the Community Building as part of the annual Veteran's Day Ceremony at Bensley Park. Summary of Information: Ms. Jaeckle requests the Board to approve the transfer of up to $788 from the Bermuda District Improvement Fund to pay the cost of renting a tent and chairs used at the annual Veteran's Day ceremony at Bensley Park. The Parks and Recreation Department, in conjunction with the Bensley Civic Association, will sponsor the 2018 Veteran's Day ceremony on November 3, 2018 at Bensley Park to honor all military veterans. The $788 will be used by the Parks and Recreation Department to pay the cost of renting a tent and chairs for the 2018 Veteran's Day ceremony and pay charges related to staffing and cleaning of the Community Building. This expenditure is appropriate because it is being used by the department to commemorate an historic event pursuant to Va. Code § 15.2-953. Preparer: Meghan Coates Title: Director, Budget and Management 0425:113158.1 Attachments: D Yes 0 No E CHESTERFIELD COUNTY N BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: September 26, 2018 - Item Number: 12.B.12.b.2. Subject: Transfer up to $7,000 from the Bermuda District Improvement Fund to the Police Department for Traffic Control During the Chester Kiwanis Club's Annual Christmas Parade County Administrator's Comments: County Administrator: Board Action Requested: Transfer up to $7,000 from the Bermuda District Improvement Fund to the Police Department for traffic control during the Chester Kiwanis Club's Annual Christmas Parade. Summary of Information: Ms. Jaeckle has,requested the Board to transfer up to $7,000 from the Bermuda District Improvement Fund to the Police Department to cover costs associated with providing traffic control during the Chester Kiwanis Club's Annual Christmas Parade on December 9, 2018. The Police Department has traditionally provided traffic control services for this parade and the event is conducted pursuant to a co-sponsorship agreement between the Parks and Recreation Department and the Chester Kiwanis Club. Since this is a transfer of funds to a County department for the provision of a public service for an event which is co-sponsored by the County pursuant to a co-sponsorship agreement, this is a permissible use of District Improvement Funds. Preparer: Meghan Coates Title: Director of Budget & Management 0425:113161.1 Attachments: Yes ■ No cc; 1)Z0 I CHESTERFIELD U T {BOARD OF SUPERVISORS Page 1 of 1 4Y AGENDA LTM-ing Date: September 26, 2018 Item Number: 12.B.12.b.3. Transfer up to $3,000 in Bermuda District Improvement Funds to the Parks and Recreation Department to Defray Costs Related to Security, Transportation and Virginia Department of Transportation (VDOT) Signage at ChesterFest County Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisors is requested to transfer up to $3,000 in Bermuda District Improvement Funds to the Parks and Recreation Department to defray event costs related to security, transportation and VDOT signage at ChesterFest. Summary of Information: Ms. Jaeckle has requested that the Board transfer up to $3,000 in Bermuda District Improvement Funds to the Department of Parks and Recreation to defray the costs associated with security, transportation and VDOT signage at ChesterFest, a Parks and Recreation Department cc -sponsored event that is free and open to the public. The DIF funds will be used to offset the costs related to this event which may include renting buses to shuttle patrons to the event, providing security on the day of the event, and usage of VDOT directional signage for the event. This request originally came from the Chester Community Association. The County is legally prohibited from donating money to this organization. The Board is authorized to give money to county departments to defray the costs associated with a county -sponsored civic event that is open to the general public and serves a community -wide audience. Preparer: Meghan Coates Title: Director Budget and Management 0425:113162.1 Attachments: ❑ Yes No A - CHESTERFIELD BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: September 26, 2018 Item Number: 12.B.12.c. Transfer up to $2,500 from the Midlothian District Improvement Fund to the Parks and Recreation Department to Rent a Mobile Stage for the 37th Annual Midlothian Day Festival and Craft Fair County Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisors is requested to transfer up to $2,500 from the Midlothian District Improvement Fund to the Parks and Recreation Department to rent a mobile stage for the 37th Annual Midlothian Day Festival and Craft Fair. Ms. Haley has requested the Board to transfer up to $2,500 from the Midlothian District Improvement Fund to the Parks and Recreation Department to rent a mobile stage for the 37th Annual Midlothian Village Day Festival and Craft Fair. The rental will include delivery, set up, and take down of the stage. This is an appropriate use of County funds since it is for an established County Parks and Recreation program. The rental will be made by the Parks and Recreation Department in accordance with the Virginia Public Procurement Act and County purchasing policies. Preparer: Meghan Coates Title: Director Budget and Management 0425:113153.1 Attachments: El Yes No # 3206 CHESTERFIELD COUNT 'W"00ARD OF SUPERVISOR AGENDA 11 Meeting -: Septemberd Transfer up to $1,150 from the Dale District Improvement Fund to the School Board to Purchase Supplies for the Front Entrance Beautification Project at Jacobs Road Elementary School County Administrator's Comments: County Administrator: .A»" Board Action Requested: Transfer up to $1,150 from the Dale District Improvement Fund to the School Board to purchase supplies for the front entrance beautification project at Jacobs Road Elementary School. Mr. Holland has requested the Board to transfer up to $1,150 from the Dale District Improvement Fund to the School Board to purchase paint, seasonal garden flags, flowers and entry rugs for the front entrance beautification project at Jacobs Road Elementary School. The County can legally transfer public funds to the School Board to make improvements on County property for a public purpose. The purchase of materials and installation services must be accomplished in accordance with the Virginia Public Procurement Act. Preparer: Meghan Coates Attachments: E Yes Title: Director, Budget & Management 0425:113160.1 No # 1 J O. P-1 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page I of 1 AGENDA Meeting Date: September 26, 2018 Item Number: 12.13.12.e.1. Subject: Transfer up to $15,000 in District Improvement Funds ($3,000 From Each District) to the Health Center Commission to Match a Grant from the Mary Morton Parsons Foundation to Purchase a New 18 -Passenger Bus County Administrator's Comments: County Administrator: Board Action Requested: The Board is requested to transfer up to $15,000($3,000 from each District) to the Health Center Commission to match a grant from the Mary Morton Parsons Foundation to purchase a new 18 -passenger bus to transport residents to appointments, recreational and occupational activities and also provide transportation for the adult day center. Summary of Information: The Board of Supervisors has requested to transfer up to $15,000 in District Improvement Funds ($3,000 from each district) to the Health Center Commission to match a grant from the Mary Morton Parsons Foundation to purchase a new 18 -passenger bus for the facility to transport residents to appointments, recreational and occupational activities and also provide transportation for the adult day center. This request was originally made by the Lucy Corr Foundation, a non-profit organization that works in conjunction with the Health Center Commission for the benefit of residents. The Board is not legally authorized to donate public funds to the Foundation. The Board, however, can donate to the Health Center Commission because it is a political subdivision of the state whose members are appointed by the Board and which provides health care to elderly members of the community. The Commission must, however, expend the funds itself in accordance with the Virginia Public Procurement Act and the Commission's established purchasing procedures. Preparer: Meghan Coates Title: Director, Budget & Management 0405:113164.1 Attachments: ❑ Yes 0 No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGEND4, Meeting Date: September 26, 2018 Item Number: 12.B.12.e.2. Subject: Transfer up to $3,000 ($1,000 from the Matoaca District Improvement Fund and $500 Each from the Midlothian, Dale, Bermuda and Clover Hill District Improvement Funds) to the Department of Human Services to Cover Costs Associated With the 250th Anniversary Celebration of Eppington Plantation County Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisors is requested to transfer up to $3,000 ($1,000 from the Matoaca District Improvement Fund and $500 each from the Midlothian, Dale, Bermuda and Clover Hill District Improvement Funds) to the Department of Human Services to cover costs associated with the 250th Anniversary Celebration of Eppington Plantation. Summary of Information: Each Supervisor has requested the Board to transfer up to $3,000 ($1,000 from the Matoaca District Improvement Fund and $500 each from the Midlothian, Dale, Bermuda and Clover Hill District Improvement Funds) to the Department of Human Services to cover costs associated with the 250th Anniversary Celebration of Eppington Plantation. The Celebration will be held October 6, 2018 and is open to the general public. There will be carriage rides, period musical performances, crafters and vendors, a colonial encampment and militia demonstration, as well as children's period games and activities, tours of the house and cemetery, craft beer tastings and food vendors. This expenditure is appropriate because it is being used by the department to commemorate an historic event pursuant to Va. Code § 15.2-953. Preparer: Meghan Coates Title: Director, Budget & Management 0425:113171.1 Attachments: E Yes 0 No C t 10', -2 0 0 iFUMI MIN Meeting Date: September 26, 2018 Item Number: 123.13. Subeect: Request to Install Private Sewer and Water Services Within Private Easements to Serve Townhouses in Amberleigh, Section A County Administrator's Comments: County Administrator:RVx a. Board Action Requested: Grant Amberleigh, LLC permission to install private sewer and water services within private easements to serve townhouses in Amberleigh, Section A and authorize the County Administrator to execute the sewer and water connection agreement. Summary of Information: Amberleigh, LLC has requested approval to install private sewer and water services within private easements to serve the townhouses in Amberleigh, Section A. This development consists of 1- to 4 -unit townhouses served by common private access and utility easements. County sewer and water services installed in private easements require approval by the Board as an exception to County Code. This request has been reviewed by staff and approval is recommended. District: Clover Hill Preparer: John W. Harmon Title: Right of Way Manager Attachments: F-1 • "VICINITY SKETCH 1Qd2VF'rW1(;M57W= AM - Request to Install Private Sewer and Water Services Within Private Easements to Serve Townhouses in Amberleigh, Section 4 % 551}11 u'4 tPF0u 0 eek 1P rn IF— Chesterfield County Rdght of Way Office, September 7, 2018 1 inch = 417 feet CHESTERFIELD COUNTY BOARD OF SUPERVISORSPage I of 1 AGENDA Meeting September 1 • ; Acceptance of a Parcel of Land Along Genito Road from Deerhill Properties, LLC County Administrator's Comments: County Administrator: Board Action Requested: Accept the conveyance of a parcel of land containing 0.013 acres along Genito Road from Deerhill Properties, LLC, and authorize the County Administrator to execute the deed. Staff requests that the Board of Supervisors accept the conveyance of a parcel of land containing 0.013 acres along Genito Road from Deerhill Properties, LLC. This conveyance is for construction of a sidewalk for the development of Mid Atlantic Steel. This request has been reviewed by the site plan team. Approval is recommended. District: Clover Hill Preparer: John W. Harmon Attachments: Yes No ## Z �22 "VICINITY SKETCH Acceptance of a Parcel of Land Along Gen. to Road from Deenhi l l Properties, LLC 7'o RD --� -�-- 0.013 Acre Dedication ..� > { Ef- ep A• W* 'a W i E 1 inch = 583 feet i; 0 J YI us �o R f` � $7 ion Nil L'iw W 2 WU 4Q� E" Z Q5 `D2ti0 I ZZ ez t.gb m U ivIp.. ° IZ O � ti w } 0 gf !21 I $W I }' LCA •k N I ; I � S I � _ h11 zi °tel n� ( .:'n..V �'•. � 7'"t ��.i M1 ro \ ^bm^� pp i�tihw�b xv yd/rfa 41-1 p4�f f. ter^ �4fJ - F- LL � t t 1Jtla�W W CHESTERFIELD i_ BOARDSUPERVISORS age 1 of 1 AGENDA SeptemberMeetinq Date: i Acceptance of a Parcel of Land Along Center View Drive and Johnston Willis Drive from Koger II, LLC County Administrator: Board Action Requested: Accept the conveyance of a parcel of land containing 0.050 acres along Center View Drive and Johnston Willis Drive from Koger II, LLC and authorize the County Administrator to execute the deed. Staff requests that the Board parcel of land containing 0.050 Willis Drive from Koger II, LLC sidewalk for the development of reviewed by the site plan team. Approval is recommended. District: Midlothian of Supervisors accept the conveyance of a acres along Center View Drive and Johnston This conveyance is for construction of a Residence Inn Hotel. This request has been Preparer: John W. Harmon Title: Real Property Manager Attachments: Yes El No # 'VICINITY SKETCH Acceptance of a Parcel of Land Along Center View Drive and Johnston Willis Drive from Lager II, LLC 8, MARK HEAD CT 91 HOMIEST D CT 0 liilii;��s RED LI 0 CT D 11. LIti ON 0 0 PL (P A 0 LIS > CT------ [6".050 Acre Dedication' N -rp Mj L0'T Q) G'T SOS y l� ti r4;, IN Idsmial - wu S 1 iiich = 683 feet e 101,332 ibi` Q aZ—�ci �o s �: }ggx( �<�a ooLu �� Fp, HUGUENOT ROAD li ` bl �� W W — ut I O O I Yo ,0017Lf=b to �� • ,� 3� l as 3.�,p bi,G (/ M31�83IN30m n ik �N - .00'96 AULSO.LLS 9l o ' _ ^ .. m pi9w� \ 5 5I\°v ,89'S5L M,OI,£0•ZLS Yom � b coo e , � o z L:L'r gPMP'WH99:E0:M8 MO S'6x?'leld uo4piP MCH 9091ii1sleldlsueld\ O`.FaiinSygyq{-19=9P!-d-00'•902ttl1SS0rVS CHESTERFIELD COUNTY BOARDF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: September 26, 2018 Item Number: 12.B.14.c. Acceptance of a Parcel of Land for the Extension of Rockdale Road and Providence Villas Court from ME Reams, LLC County Administrator. Board Action Requested: Accept the conveyance of a parcel of land containing 2.141 acres for the extension of Rockdale Road and Providence Villas Court from ME Reams, LLC and authorize the County Administrator to execute the deed. Staff requests that the Board of Supervisors accept the conveyance of a parcel of land containing 2.141 acres for the extension of Rockdale Road and Providence Villas Court from ME Reams, LLC. This dedication is for the development of the Villas at Providence. Approval is recommended. District: Clover Hill Preparer: John W. Harmon Attachments: 0 Yes Title: Real Property Manager No #a "VICINITY SKETCH Acceptance of a Parcel of Land for the Extension of Rockdale Road and Providence Villas Court from ME Reams, LLC I 2.141 Acre Dedication I M N ldsmgmb� I W S 1 inch =683 feet "0 ') C"' 219 G :qq° ewe -4 �M >ao w3" r� 2a f _ »30 m a�B ry�b nv'"y� 30 5!.2 FE5 Trym �� aim –aA Q iib vi - Iu sA � g ;' i !d'fN7£'RS NICE PLACE ASSOCMWN > ;u r� WATERLINE, SANITARY SEWER, TEMPORARY CONSTRUCTION, SIGHT DISTANCE, DRAINAGE, SWM/BMP AND ACCESS EASEMENTS TO BE DEDICATED TO THE COUNTY OF CHESTERFIELD, VIRGINIA BRING FART OF GPIN 752 fig6 3368 CLOVER HILL DISTRICT GHESTERRELD COUNTY, VIRGINIA I a I, 1� o u, 1O N w D.8. 8978 PG 533 P,a 35, p;9. b4.•65 1721 wfffiS' XML am caw AWA w� I - t� W m 9a81 t WINTERS HILL PLACE ... ... •/4 SATE RDUTE 247 T f _ _ 66) xNti a m ,� U 5.88' µ57'21'a7"E 25.95' 1 � N' { 1� f I e m Cc I a n 0 xu m o .'• a J'zt I r DAm nn� �6 n 'v " O �> ' \� fa C) n� Xq :qq° ewe -4 �M >ao w3" r� 2a f _ »30 m a�B ry�b nv'"y� 30 5!.2 FE5 Trym �� aim –aA Q iib vi - Iu sA � g ;' i ' > ;u r� WATERLINE, SANITARY SEWER, TEMPORARY CONSTRUCTION, SIGHT DISTANCE, DRAINAGE, SWM/BMP AND ACCESS EASEMENTS TO BE DEDICATED TO THE COUNTY OF CHESTERFIELD, VIRGINIA BRING FART OF GPIN 752 fig6 3368 CLOVER HILL DISTRICT GHESTERRELD COUNTY, VIRGINIA I aasonn.o.o,wq sre wovA w,xc Mlfi-W4 VA 2=8 ��„ �, vA • �.�.n.mb. ac -= F—&M.2U —.d.— • HmvmnRwdi,vA • w vftkr I, 1� o w� I 9a81 NkY 311 011 ,44 i u� f .® g � m$ n 03 p � N' { 1� f I e :qq° ewe -4 �M >ao w3" r� 2a f _ »30 m a�B ry�b nv'"y� 30 5!.2 FE5 Trym �� aim –aA Q iib w5�4 a j - 1i_ fml N [ i � g ;' i ' WATERLINE, SANITARY SEWER, TEMPORARY CONSTRUCTION, SIGHT DISTANCE, DRAINAGE, SWM/BMP AND ACCESS EASEMENTS TO BE DEDICATED TO THE COUNTY OF CHESTERFIELD, VIRGINIA BRING FART OF GPIN 752 fig6 3368 CLOVER HILL DISTRICT GHESTERRELD COUNTY, VIRGINIA Draper Aden Associates � i �+7' Fngineering . Surpeymg • EmironmemaLServices aasonn.o.o,wq sre wovA w,xc Mlfi-W4 VA 2=8 ��„ �, vA • �.�.n.mb. ac -= F—&M.2U —.d.— • HmvmnRwdi,vA • w vftkr cud"a + 2 01, Cq t , _ rnD ✓ Cn C1 h _ m as a a BZ B4Z '3»tL.Lb.96N m m , .. __..._ D_ - J. tJ OB _• �7 rri D v; 1 voro �� Biu _NA vcmr>a,g c�wn�uw� m n �N11 3LL 01) yv'££c l { I S p� b.J Tj o R�� b m ,•� y i WATERLENE,SAN#FARYSEWER,TEMPORARYv��• CONSTRUCTION, SIGHT DISTANCE, DRA#NAGE, SWWaMP ANO ACCESS E19 ASEMENTS TO BE DEDICATED TO THE COUNTY OF CHESTERFIELD, VIRGINIA BRING PART OF GPIN 752-6983358raA CLOVER HILL DISTRICT Draper Ades. Associates '� 8 • Surnying • Envvonmeslal Services • ekcksbs VA • I an. We 854,U-2= nF-804J$da Gh°r °fit YA `Fyreu..eiY, NG "' i CHESTERFIELD COUNTY, VIRGINIA —asFFoe N6mpen�ads•V' '"" •"Vy"� w'<.'wCdin�oo��++th,o"o°'g�m��luN�o,om�3m ��...N A� aR Cf3yG rnwlw)a- �mmj m,"'N `�1' o!o i� v o•s J �Eµj N Ji ( bti' c'" ^ID� {. ia�ml ' !a'�E. - Iflbw�omo�N uEJ`�NN��,u,��oa u��zUmz u.nuzzu� o��000=oma So�'Soa� So"°'Sam' le Ido"1, ,w �iwE: •mi'm in i. �a o,v, yPtn'.N..mm+�{.`"i �"'i. cn cnNN W, p+y w'�� 1 mf msmilm a.E4rv,.�mm rou, 1. 0 3"vU'4 m �a ,. IIo i o 11 I IJf I { 1 �vl.l.I �m ze'aodyJi.yiq u, ��`tiuv nf$.j�� 'yoE�wuwr o Hu ti a w v'wIS $,°.,-Ati N -r { uoNv...wm�"'"'vm ' mNNUr 7�d'o�w�mb"m wa / \ % "+iif2l 1. Nl u .1www 4 _ 1 } 2 ( e rvJlz � I I\ m v LNy -- w 1 46c i•44W 3r1 oil i f n 6-6s Ll f 16 S . rvp+. 9S'8£ N mN M'�'S�64 c4) 3: r.,,� jA vl 3�N 0L5A0ld oft i j N, 0210.055 15-� 3 A3�17 .e li l I chi l i juj. CZ_ jd S SSTQt1 I) - 4 COMPILED PLAT SHOWING A 2.141 ACRE PARCEL, 'I WATERLINE, SANITARY SEWER, TEMPORARY Draper Aden Associates 0 1, CONSTRUCTION, SIGHT DISTANCE, DRAINAGE, SWMBMP ® ®`"1��'� m '� AND ACCESS EASEMENTS TO BE DEDICATED TO THE V Engixeering • Surveying + F,nvironmentaf Service COUNTY OF CHESTERFIELD, VIRGINIA BRING PART OF GPIN 752-698-3366 Wm vw.Pirk DH- - 61 k b(n VA • F kwb, me Rkha—d.VA�S 'C eMk. MIVA -Fn .. Q. AC CLOVER HILL DISTRICT eoiass-sna Faa: ew.zaeaTra CHESTERFIELD COUNTY, VIRGINIA w.vw.wa.oaAr -mat Roads.vA •ttan6.evyEen CHESTERFIELD COUNTY BOARD OF O' •e 1 • AGENDA Meeting Date: September 26, 2018 Item Number: 12.B.14.d. Acceptance of a Parcel of Land for the Extension of Hallowell Ridge, Newham Crossing and Welara Run from RREF II -TFC Greenwich, LLC Board Action Requested: Accept the conveyance of a extension of Hallowell Ridge, Greenwich, LLC and authorize parcel of land containing 1.656 acres for the Newham Crossing and Welara Run from RREF II -TFC the County Administrator to execute the deed. Staff requests that the Board of Supervisors accept the conveyance of a parcel of land containing 1.656 acres for the extension of Hallowell Ridge, Newham Crossing and Welara Run from RREF II -TFC Greenwich, LLC. This conveyance is for construction of Greenwich Walk at Fox Creek, Phase 3. This request has been reviewed by the site plan team. Approval is recommended. District: Matoaca Preparer: John W. Harmon Title: Real Property Manager Attachments: 0 Yes [—� No "'VICINITY SKETCH Acceptance of a Parcel of Land for the Extension.of Hallowell Ridge, Newham Crossing and Welara Run from RREF II -TFC Greerraich., LLC M �LLAQ IL S 1.65,6 Acre Dedication lyq C) �y Jill \VV Cj \V N A W E 1 inch = 583 feet. &4'.#- 4'�� 'N 4 U -J22 U o Z cJ o �c JNQ' W LU yam. O L �" C6 � rZ Q in Q f'�' ti,. 8Rp o _ tZ Wcx. a N4 o �W vi 2 x0. E-4 Iasi vo a� oz^ ti�Na Q0 Wzo 1 1 zoo s' q�,l c3 Si Q"CpO�Ggfl3 �rv� t �� g si �� WO2�- Uq Uc� N E o kp o cwn� m j l �oQai SCh " bN 8 `'4 of O QQl t Q z ice( g FW. aLO Er N 'na�" o p ( t Q_� mal7a 3 0r o I I p Z 0OOY 6 y --------- � p c �-ice-- -rm 3 a --------------------- ----------- Y= om --_ --- jZ7 MOL1ol. 3,.Of,6�:99S W J Gj 86'f 0 95'691 _ qo4 M„Ot 6t 99N ar mow^ ins �� ww vo IA � � iuv h yzn N a�4�L m c� cu �p ZW C-5 x NCL o p D m O sin p NOD w Q 4 e� .3 O 2 462 J O w Q mN NOS r,.�J sod Uc �p ww v1 W4..`j Q J4�h Q5 Qo R U 4 �„Wj S�h p4D LD �D tp ,Wm~cy c,° 20. CZi�iM opt" ... 6 C4i O O d O C`5 raz "YO pOOyOSh J Uth�� wta� J � � 'Up NNNN C��nul N �ZR C3 �t C�NNNN UO�J Z� 2gQ' Z sL M M Q� o � ac�o�� ppb � U Upp L 2� wQ� Ulm C3 �. of v. 2OM � O ZE QO.'N Z Z) 10 V= tp pZ �LZ QC]QOO Q Cb 0400 3„Ofi,6i� 99S Z (Zi o� W G1 O OO'R* W 2N r 1 M„OZ,Ot z G?040o gwjMw 00 -f* M OYL,6*..99N �NNsovN vNi2 M„O*6i.99N i9l 'Od `tL91t 'H'O W ONV7 378b'Mb'YGHi1M ONV 7VNOUIGGy 5 w `£' 35b'Hd `6N/7tNt1NOONOO r7NV7 a v V Z3 U )f7bM H.OlMN332,'J v CHESTERFIELD COUNTY {`V,{4 BOARD OF SUPERVISORS Page 1 of 1 . AGENDA Meeting Date: September 26, 2018 Item Number: 12.B.14.e. Acceptance of a Parcel of Land Along Whitepine Road from TB&T Development, LLC County Administrator: Board Action Reguested: Accept the conveyance of a parcel of land containing 0.023 acres along Whitepine Road from TB&T Development, LLC and authorize the County Administrator to execute the deed. Summary of Information: Staff requests that the Board of Supervisors accept the conveyance of a parcel of land containing 0.023 acres along Whitepine Road from TB&T Development, LLC. This conveyance is to provide right of way for the bikeways and trails plan across property at 7734 Whitepine Road. This request has been reviewed by the site plan team. Approval is recommended. District: Dale John W. Harmon Attachments: Yes ❑ No Title: Real Property Manager ZMA Us"N" I � 0 1110 R I Acceptance of a Parcel of Land Along Whitepine Road from TB&T Development, LLC 0.023 Acre Dedicatj�_n] Q N Adsmlab� I w E NtwV 1 inch = 667 feet gesnp- This is to certify that on 828118 7686713895 Chesterfield Airport c I made an accurate field survey of the known premises shown hereon; that all impravements known or visible Zo--ned-- I --l -------------- are shown heraon; that there ate no encroachments by ---------------- Note: improvements either from adjoining Premises, or from Asphalt subject premises upon adjoining premises, other than S 3.9°32'27" E 100.00' shown hereon. ---- -- Republic National TUIe Insurance A} TH OF Asphalt Clear ---- 6 At8:00A . 0.20' NOTE: THIS LOT APPEARS TO BE IN FEMA FLOOD ZONE---------- - -----------T-- -------------------- ---- _X_ AS SHOWN ON HUD Drainage Ditch COMMUNITY PANEL NUMBERS U GEORGE A.HAROCOPOS �1_Q4LG4�5P_�_ Zoned 1-1 �I X NO, 2314 7656727304 LEGEND t4 X. -------------- ------------------------- - -- Gravel--------------- 1.263 ACRES c ,� N Note: This Survey Was Done With The Benefit Of Title Report By Old Republic National TUIe Insurance Gravel CompanyEffectiveDate 81152017 At8:00A . NOTE: THIS LOT APPEARS TO BE IN FEMA FLOOD ZONE---------- - -----------T-- -------------------- ---- _X_ AS SHOWN ON HUD COMMUNITY PANEL NUMBERS �1_Q4LG4�5P_�_ Zoned 1-1 �I 7656727304 LEGEND a 1.263 ACRES s Pow.Box I Before Dedication 7 & A T.Y.Ped 1.240 ACRES After Dedication o Rad1F I ❑ Tel.Ped. Graved y O Gas Meter Enc. .5.30 ® Water Meter o 0 ® Man Hole h I--------------------�- I� ® Fire Hydrant W J li i Asphalt li t Clear 0,20' f N II II II I II LINE BEARING DISTANCE Z I Ct Li N 50'27'33" E 10.00' m l LZ 5 50'27 33 W 10.00 7656718090 II MISC FROP LLC 6 D.B.9981 Pg.265 As Zoned I-1 Parking I II II II Asphalt II Enc. 0.38' II Ii I II it I 25.19' 34.70' I 11 l i 7656726215 Whitepine Road Propertdes LLC I � I I I I I I S'URPEYONA RIGHTOF WAYDEDIGT7ONON D.B.8134Pg.759 �'I TAXPARCEL76S6727304BEING #7734WHITEPINEROAD Zonedl-1 ory W I LOC4TEDONTHENOR THMDEOFWHl7EPINEROAD Stone P 10INSECTTON A OF stucco CHESTERFIELD AIRPORT I 361OSq.Ft. s 11VDUSTRIAL PARK q I #7734 I ➢AZEDISTRICT I FF. =215.63 i a CHESTERFIELD COUNTY,MORUA RAF 25.13' 34.88' Elev.=215.01' N 3671929.58' ^ ---^ -"^ '- ---� Rod/F Elev.-213.65' L--- E. 11765515.36' 50'B/L Cone. I N. 3671852.46' WalkE. 11765579.02' NOTE: PLAT PREPARED FOR THE EXCLUSIVE USE OF T8&T DEYELOPEMENT, LLC 238.00'ToTheS2Of anergencyRoadExtd, (Pe lllded,P �., ountyShowsEmergencyRoadAsTaxiWay - ---------------------- S3r3227"E 1100.00' JN46794 -Sign y IN. 4-,ent G. HAROCOPOS & ASSOCIATES, EC. LAND SURVEYOR AND CONSULTANT N39°3227"WIOO.00,IFIED mo Area To Be Dedicated To �— �' M The County Of Chesterfield 4920 E.MIL13ME I'KNY. SUM 200 MIDLOTHIAN VA 23112 -OfAs alt----------------------------------L-------/7-,��- EdgeOfAsphalt 1000.005q.Ft. SO4 744 2630 FAX — — — C/L — 0.023Acre — — WrJITEP NE YIV — f/f—/ 11 �d—d 11 1—.i —1111 Vy— — /^-l-------- HAROOPCS@047442532 MAILOffme — — a.a2Au.ACtiaeocofos�vERrzoarN7Er 70'PUBLIC =HT OF WA Y PB 2 7 PG 63-64 sC 1. _I"=40' bate 8128118 D,a„,,, by GAH CHESTERFIELD COTY BOARD F SUPERVISORS Page 1 of 1 AGENDA Meeting September 1 • Amended Designation of Right of Way, Virginia Department of Transportation Sight Distance, Bicycle and Pedestrian, and Drainage Easements and Temporary Construction Easements Along Halloway Avenue and Hickory Road for the Matoaca Middle School Addition County Administrator's Comments: County Administrator: Board Action Requested: Designate right of way, VDOT sight distance, bicycle and pedestrian, and drainage easements and temporary construction easements along Halloway Avenue and Hickory Road for the Matoaca Middle School Addition and authorize the County Administrator to execute the designation. On July 25, 2018, the Board approved the designation of Right of Way and easements for the Matoaca Middle School Addition. Since that time, plans have been revised to adjust the right of way at the intersection of Halloway Avenue and Hickory Road. This request has been reviewed by the site plan team and schools. Approval is recommended. District: Matoaca Preparer: John W. Harmon Title: Real Property Manager Attachments: Yes ❑ No # „� N MA [a] 10 11 wM IFAC * to] I 0 1 Amended Designation of Right of WaYr Virginia Department of Transportation Sight Distance, Bicycle and Pedestrian, and Drainage Easements and Temporary Construction Easements along Halloway Avenue and Hickory Road for the Matoaca Middle School Addition MATCACA ��Q,0 > < 5.407Acre Designation and vari < Easements for iTmaintenance 0 SH F- P, HT- �P�E 0 N dmmszb� - Admrw4ak wE No #1 Nt=V 5 1 inch = 583 feet 4-18.owg i Plotted on 6/14/2018 1:20 PM I by Luke Turner m ® I NAD 83 rj 1E THE IN L5 TTERSEC7/ON pF K4LLOWAYAVE mA W ° a t 0 oay N4 2&1 370.71'- ��!�.+•.� 5u S 0012 h u wy o0am 01t � Zn mm 2mo Z 2 nc �w a Fvacai 'n �' � m2 ^ri A�Oavm o o-, a.vm �� aA now�c�m ! aooy y ci °m$o7 S mz� m c� n w 1s• o°a s 75, nn ^+ < mm to � y mb 2 � o�a��m(AAJJ y2�p� `�! 225 wo �ql mz �Si3m AO "At o O '*mx �a yo `S r h M 2m2 D 9 r r °c0 4-18.owg i Plotted on 6/14/2018 1:20 PM I by Luke Turner m ® I NAD 83 rj 1E THE IN L5 TTERSEC7/ON pF K4LLOWAYAVE mA W ° a t 0 oay N4 2&1 370.71'- ��!�.+•.� 5u S 0012 I u wy o0am 01t � Zn mm 2mo Z 2 nc �w a Fvacai 'n �' � m2 ^ri A�Oavm o o-, a.vm �� aA now�c�m ! aooy y ci °m$o7 S mz� m c� n w 1s• 4-18.owg i Plotted on 6/14/2018 1:20 PM I by Luke Turner m ® I NAD 83 rj 1E THE IN L5 TTERSEC7/ON pF K4LLOWAYAVE mA 'l _- -_- - N4 2&1 370.71'- ��!�.+•.� 5u S 0012 I p A i I a o•. rn < Ha?k �4J p Oo�m Oo,ao1°i n w 2 � O 17 A�Oavm o o-, a.vm �� aA now�c�m ! aooy I mo m btb b11 �vA D aSuNuo n m c� n w 1s• o°a s 75, nn ^+ < mm to � y mb 2 � o�a��m(AAJJ y2�p� `�! 225 wo �ql mz �Si3m AO "At o O '*mx �a yo N13HC4-E 20292. 11 ,N � C /^ 1 s4zvlsnv _ � COUNTY OF CHESTERFIELD, VIRGINIA D.B. 1132, PG. 35 D.B. 7781, PG. 0925 m P.B. 178, PG 35 m TAXID. 7905177452000000 A2< 19900HALLOWAYAVE. m a °� mama < THE IN L5 TTERSEC7/ON pF K4LLOWAYAVE mA 8 HICKORYRpAD _- -_- - N4 2&1 370.71'- ��!�.+•.� �oa��v° 0012 c1 p A i I a o•. rn < Ha?k �4J p Oo�m Oo,ao1°i n g T m 3 a�o�TAO� ~ 17 A�Oavm o 2S i2�z on btb b11 �vA D -0�b�C-Oi� 2 U1 �1 1V ono2 i O '*mx �a `S COUNTY OF CHESTERFIELD, VIRGINIA D.B. 1132, PG. 35 D.B. 7781, PG. 0925 m P.B. 178, PG 35 m TAXID. 7905177452000000 A2< 19900HALLOWAYAVE. m a °� mama < THE IN L5 TTERSEC7/ON pF K4LLOWAYAVE mA 8 HICKORYRpAD _- -_- - N4 2&1 370.71'- ��!�.+•.� �oa��v° 0012 c1 p A i I a o•. rn < Ha?k �4J p Oo�m Oo,ao1°i n g T m 3 a�o�TAO� ~ 'y Ant��olma A�Oavm o 2S i2�z "s ono2 i O '*mx �a 2m2 D 9 r r °c0 D yy O`n �O m Om 2 H n,�o m o0 00 02 my i v "' u 2 -~�^ o• -•o V1n c�miA bin nn ��' zp2O a A0 O 2 ypo:.� ozzaa � 2 A oD so z < � n r COUNTY OF CHESTERFIELD, VIRGINIA D.B. 1132, PG. 35 D.B. 7781, PG. 0925 m P.B. 178, PG 35 m TAXID. 7905177452000000 A2< 19900HALLOWAYAVE. m a °� mama < THE IN L5 TTERSEC7/ON pF K4LLOWAYAVE mA 8 HICKORYRpAD _- -_- - N4 2&1 370.71'- ��!�.+•.� COUNTY OF CHESTERFIELD, VIRGINIA D.B. 1132, PG. 35 D.B. 7781, PG. 0925 m P.B. 178, PG 35 m TAXID. 7905177452000000 A2< 19900HALLOWAYAVE. m a °� mama < mA VmU'p�aa �oa��v° 0012 yyb p Oo�m Oo,ao1°i n g T m 3 a�o�TAO� ~ 'y Ant��olma A�Oavm o COUNTY OF CHESTERFIELD, VIRGINIA D.B. 1132, PG. 35 D.B. 7781, PG. 0925 m P.B. 178, PG 35 m TAXID. 7905177452000000 A2< 19900HALLOWAYAVE. ° 000 a 0 - qm2 VmU'p�aa �oa��v° m° �a a�o�TAO� ooa��om o 2S i2�z "s n - t unest ieia acnoo�mpeny_Kewseo a-uf-in.owg I rioneo on walzu is iz:ou rm I oy uawa rugn 1 ry ha'j o S�i1 y o yy~ n y ry OAKFORESTESTATES, SECTION 1, LCT 1,, eLOCKE COUNTYOFCHES7ERFIELD, VIRGIMA a s �o-I a A i m c om 780816963400000 20008 HALLOWAYAVE. m 7 D.B. 1 132, PG. 35 0.8. 7781, PG. 0926 o O P.8.27 PG. 75 P.B. 178, PG. 35 ID: 760 6 177820 0000 0 ry m v° �, y �a 19900 HALLOWAYAVE. vmTTC m om � mgxy z N rnm � 1 .`m m r ryp C — ti ca D syooa Ct _ 1,0 6N n 77 m 3„VE.BY,66 3.OUEE•61 - m z 56o,eT ,00'OZV _ ,B6 686 ry ry m w m a 4A U � �� ak Ho vti yrtlh -Zi ®®®®® • -® a ti on� E y�'y'og m� 8ovmcmi�� m�o-`�'i'Zi of a emm �m, mV�ry. ati��mroT N^o'oonNm a omoy'a ya a��O m,�n' � cn ro � 1 nw�rm,�o`a� o Pip .•'� m g� y �� _ v 2 vvv �4•a. a s �o-I a A i m c om vmTTC m m v2 +O z N rnm � m r ryp — ti n a ®®®®® • -® irou4��w+amur�cna�u. E rioaea on ororeui o irou Hm I oy uavio L13 a ^r 134.30 f8_Y70"W•.., L3901800'W ^m I A Z; COUNTY OF CHESTERFIELD, VIRGINIA ' -u 9 O.B po to P m C/7 D A fb p I R mit y pr2 rm 1132, PG- 35 N it D.B. 7781, PG. 8925 V 4 p v 2 A p P.B. 176, PG. 35 �mm g n y A _.. _•%- b I n� �O n V TAX ID: 788617782008000 b O U a C 19900 HALLOWAYAVE I'% ' G) m '•" A a it m A b mA �� / 75' N�Ja�r.# otim eyam mm�o z^Zv�2 m� �2 Cmgm I 3aii �.Yiy I MATCH LINE SHEET 2A A si�mx mb-i�azpy � r m o V37 $A p � y 'ni @mom�O a a a ti m i2 A'oNi 7:,4 y n Qo fl mN42p•19E cn'a'e'ac Yn m y Ytl.ONy�.- 65349' � y C8 /TOTAL) 62T - v 92.03 68' r (77E,19 " - _ 17, -� u A am m m V r O �y� (TIE) - - a A e o m y mxti b �o COUNTY OF CHESTERFIELD, �Aa o�m o mno�i a V/RG/NIA O.B. 2025, PG. 356, O.B. 652, PG 111 D.B. ESE, m A fV PG. a4, D,B. 1565, PG. 591 O.H. 1654, � Zp q PG 479 P.B. 56,PG. 69 ry�j G TRX ID: 2rn�r� 2 a a I •� ry 782fi11220400000 2 co 6001 ti S4.1671 , ----'OHU-- __ s T HICKORY RD. = Z m zo L13 ^r 134.30 f8_Y70"W•.., L3901800'W A Z; X84 m C/7 L40 mT/ L1fi nyODt� R mit y pr2 rm A �mm m^ _.. _•%- n� �O n Ay M '•" my `8'kb0 mA �� / 75' O Wm��om0ID � rn a� Cmgm I O MATCH LINE SHEET 2A A si�mx mb-i�azpy � r m o $A rnzmzAO � y 'ni @mom�O z rnm a ti m i2 A'oNi 7:,4 Qo fl cn'a'e'ac Yn b � a �'g n `s g'p n a A e o m y o�m o mno�i a m A fV N428'19E � Zp 2rn�r� a �o- S4.1671 , ----'OHU-- __ .-_.. pyo,_ T L13 ^r 134.30 f8_Y70"W•.., L3901800'W A Z; X84 m C/7 L40 mT/ L1fi nyODt� R mit y pr2 rm A �mm m^ _.. _•%- g MATCH LINE SHEET 2A 0 o CQ � r m o Qo cn'a'e'ac Yn b a �'g n `s g'p n a A e o m y o�m o mno�i a m A 2rn�r� a T m zo y poo¢ 3 az2Ay ppj��m .m � tiro E �y o rn o m y a o y y n® �O.O .aue v�s,oxrc+�Eveomaousx a-rzs. sa..00.ssw r aen arrAE '. ruaaasca.io�� E / iF - 0§ \ § � \\ )\ TIMMONS GROUP Of Z � . } / \ d}\ Z . ..>� )) , §B«atm� TIMMONS GROUP Of Y:\901\40840-Matoaca MS East\DWG\40840XP-SURV ESMT Chesterfield School Prooertv Revised M7-18.dwc I Plotted o 8/8/201812-.50 PM I by David Puch 4f 7 MATCH LINE SHEET 5 �g d i °a $� I do �o a as as A g p ' I m I p tit p v b, Spmmy�2 I u,�w o"t p��m F �w�Amx c0 g fi vt �'��~ avow aooNssna o o a m z� m .L2V- no^,vmp a � b �k J l l yYy bm `o �'a'pn �omg im�� I oa i gran' c oo:ooc� r �QQ �.cbiz 1 �p�np E � o 3m��+t 0 �o �a+ '�4'tro� n •� 2s Om`n �'o b =1 8888 0fj r�robo m T„on T c x iii a C6om�a z '" a vSnoC j( 300 0 pa n OSii� my `n TIMMONS GROUP -"*' ®i vouay.s�wi a-N:vEorxa^ucx Wu. r xFC ♦r�5 lea_co.ssoo r'n2 eca.56c�oi6xt�mRonzmS 4f 7 p� I � y I �mAm Vy mr I o-�i r N N m V to r L20 m G N4; .5g f8t.70' G33_ _____,- 5f4.Sg• % A 0 o n 17 / =Tz7NC -7A[/7 N.7 / HW co� ,ah n ey EL IT x �C 0 0 oh, N vt�� 0 �0mo� rmm� n�oni qy �^ oyez xz7�o oToon C hOc' 0 ��N�Znm Plotted on dMUUlb 12:bU PM I by Uavld I � n 000 mW= a SOam�,a� g 0 0 0 0 �ri�L m�A n 0 v n n o m v a R o 'n mw 2 o A -270.53•— rr ----- —_G�,'� L36 ni3sKr✓ Z 423 n'C $ y m �a �mn ; D� uyb y a ti o ti ti u a 0 p w g 0 0 0 0 0 o m n 0 v n n o m v a R o 2 v o A $ y 2 y a �i rgu N N m V � u A o N .�"m w :� y T rn r � T m 2 O V b m h a� y h �i � H m m 2 2 M v >G V 2 �� 2 w m g D c,wy 'A r o r- r a u, r w r ns C ^w G m $ y 2 a a N � m r � T n m� ®• ®auryox ro�rvEo,xacue+ww.s. aw.zx.ssm rxew.wo..o�m .. mi 6wm�..aw, s�.vus � CHESTERFIELD 11 TY nBOARD OF SUPERVISORS Page 1 of 1 AGENDA r .Number: Conveyance of an Easement to Virginia Electric and Power Company County Administrator's Comments: County Administrator:r Board Action Requested: Authorize the Chairman of the Board of Supervisors and the County Administrator to execute an agreement with Virginia Electric and Power Company for a 30 -foot overhead easement for the temporary rerouting of service to the Addison Evans Water Treatment Plant. Staff recommends that the Board of Supervisors authorize the Chairman of the Board of Supervisors and the County Administrator to execute an agreement with Virginia Electric and Power Company for a 30 -foot overhead easement for the temporary rerouting of service to the Addison Evans Water Treatment Plant. This request has been reviewed by county staff. Approval is recommended. District: Clover Hill Preparer: John W. Harmon Attachments: 0 Yes Title: Real Property Manager No ' "VICINITY SKETCH Conveyance of an Easement to Virginia Electric and Power Company G 0 NVEYAN C AN EASEMENT ---------- A N _M11019h, - AEL"Mqk 5 1 inch -417 feet. EXISTING POLI M074 ' rr v'i _r � r 3Q` >t P EXISTING POLE MN79 OWNER: COUNTY OF CHESTERFIELD ADDRESS: 13400 HULL STREET RD MIDLOTHIAN VA, 23112 PARCEL ID: 7316761803 N/F: BRANDERMILL COMM ASSOC INC EXISTING POLE M083 EXISTING OH LINE l� 90, LEGEND — Location of Boundary LinesDistrict—Township—Borough District} CLOVER HILL Scale NIS 1 PLAT TO ACCOMPANY OH RIGHT—OF--WAY AGREEMENT County—City Stote of Right—of—Way 30' in Width. MIDLOTHIAN CHESTERFIELD VA VIRGINIA ELECTRIC ANO POWER COMPANY _ Indicates Property Line is doing business as Office Not Number Right-of-way CENTRAL 00-17--0284 Dominion Energy Virginia stimote Number Grid Number 10167814 L2043 Page of DATE: 11/21/20t7 BY: S. ELLIS OWNER INITIALS CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA SeptemberMeeting Date: - m Number: 12.13.16.1b. Conveyance of an Easement to Virginia Electric and Power Company County Administrator: Board Action Requested: Authorize the Chairman of the Board of Supervisors and the County Administrator to execute an agreement with Virginia Electric and Power Company for a 30 -foot overhead easement for the relocation of lines along Halloway Avenue for the Matoaca Middle School addition project. Staff recommends that the Board of Supervisors authorize the Chairman of the Board of Supervisors and the County Administrator to execute an agreement with Virginia Electric and Power Company for a 30 -foot overhead easement for the relocation of lines along Halloway Avenue for the Matoaca Middle School addition project. This request has been reviewed by county and schools staff, Comcast Cablevision and Verizon. Approval is recommended. District: Matoaca Preparer: John W. Harmon Title: Real Property Manager Attachments: Yes ❑ No # °a J" 4, s "VICINITY SKETCH Conveyance of an Easement to Virginia Electric and Power Company MAT ACA YAN CE OF AN EASEMENT N 0 S"T T 1 inch = 583 feet N F KIDD Ei 16 LINDA SHARON N/F: EVRICK BAPTIST CHURCH N/F: REEDS LfANDI G MATOACA PARK RD N/F: COUNTY OF CHESTERFIELD I a 4 3 OWNER: COUNTY OF CHESTERFIELD ADDRESS: 19900 NALLOWAY RD PETERSBURG VA 23803 GPIN: 7806177820 PROP. LEGEND flH CHESTERFIELD Scale NTS PLAT TO ACCOMPANY OH — -- Locction of Boundary Lines istriaf—Township—Borough County—City State RIGHT —OF —WAY AGREEMENT of Right—of—Way 30' in Width. MATOACA CHESTERFIELD VA VIRGINIA ELECTRIC AND POWER COMPANY —•- indicates Property Line is D(tice Plot Number doing business os Right—of—Way W BROAD 00--18-0311 Dominion Energy Virginia Boundary in Width. Estimate Number Grid Number 10223211 M0036 Page 6 of 6 DATE 6/i j2018 BY B GOODALL OWNER INITIALS _._ ----- a��i pate: September 26, 2018 Item Number: 12.113.17.a. Set a Public Hearing to Consider a Land Lease and FBO Services Agreement Extension with Dominion Aviation Services, Inc. County Administrator's Comments: County Administrator:�a, °l. Board Action Requested: Staff requests the Board set a consider a land lease for the airplane hangar and to consider with Dominion Aviation Services. 11 71 a• , • • public hearing for October 24, 2018 to construction of an additional corporate an extension to the FBO Services Agreement Dominion Aviation Services (DAS) has been a fixed based operator at the Chesterfield County Airport since 1991, providing services such as fueling, aircraft maintenance, hangar storage and charter services. To support business growth, DAS wishes to construct an additional corporate hangar and to extend its FBO services agreement with the County. Staff is finalizing terms for the new hangar lease and services agreement extension with DAS and will be prepared to summarize them for the Board at the October 24, 2018 meeting. Preparer: Clay Bowles Title: Director of General Services I Ji ing Date: September 26, 2018 Item Number: 123.17.1b. Set a Public Hearing to Consider a Land Lease and FBO Services Agreement with Richmond Executive Aviation, LLC Countv Administrator's Comments: County Administrator:` Board Action Requested: Staff requests the Board set a public consider a land lease for the construction to consider entering into a FBO Services Aviation, LLC. Summary of Information: hearing for October 24, 2018 to of corporate airplane hangars and Agreement with Richmond Executive Richmond Executive Aviation, LLC (REA) submitted a proposal to the County to become a fixed based operator (FBO) at the Chesterfield County Airport. Staff vetted this proposal versus requirements in the Airport's Minimum Standards for FBOs to Provide Aeronautical Activities to the Public and found that REA's proposal met the required criteria. REA proposes to provide a flight school, hangar storage of aircraft, fueling and airplane repair services. These services would be performed in two corporate airplane hangars that REA is proposing to construct. Staff is finalizing lease terms for the new hangars and for the FBO services agreement and will be prepared to summarize them for the Board at the October 24, 2018 meeting. Preparer: Clay Bowles Title: Director of General Services Attachments:1:1Yes 0 No #� , � f a September 26, 2018 Speakers List Evening Session #1 (Following Presentation of Resolutions) 1. L.J. McCoy 2. Murtaza Khan 3. H 5. Evening Session #2 (End of the Evening Agenda) 1. 2. 93 H 5. L.J. McCoy, Jr. ' President Denisha Potts Vice President _ NAACP' Olive Bonaparte - Secretary Bishop Joel Brown Treasurer Wednesday, September 26, 2018 To the honorable Dorothy Jaeckle Chairman of the Board, Vice Chair Leslie Haley, board members, and County Administrator Dr. Joseph Casey, my name is L. J. McCoy, Jr., president of the Chesterfield NAACP. A man once said, "The arc of the moral universe is long, but it bends toward justice". I've lived in Chesterfield County for over 60 years. I remember the lily pond on the "Pike", where the Target department store now stands; I remember the drive-in movie theater, where the Bellwood Flea Market now exist at the intersection of Jeff -Davis Highway and Willis Rd; and I remember the foul odor you experienced, when you passed the DuPont Spruance plant. Times have changed. And as I've traveled to many great cities and localities in our nation, time has also changed to include all its citizens. Here, in Chesterfield County, we must also recognize this inclusion. His name can be seen on streets and highways in Baltimore, Maryland, in Des Moines, Iowa, and Kansas City Missouri. But don't stop there, even a bridge in Richmond; the bridge that crosses from Colonial Heights into Petersburg; and a bust of the Nobel Peace Prize winner is found in the Hopewell Plaza across from their new courthouse building. Chesterfield County should not be absent of recognizing Rev. Dr. Martin Luther King, Jr. For total inclusion, I would like to propose renaming Jefferson Davis Highway from Richmond to West Hundred Rd. Rev. Dr. Martin Luther King Highway. Thank you. Respectfully, L. J. McCoy, Jr. NAACP Branch President 2417 Osborne Rd. Chester, VA 23831 804 241-7866 mccovgitlo@verizon.net CHESTERFIELD COUNTY BOARD OF AGENDA liviing -: September1 `• Public Hearing on the Application for Solid Waste Management Facility Siting Approval Filed by Skinquarter Land, LLC for Siting of a Construction, Demolition, and Debris Landfill County Administrator's Comments: County Administrator: Board Action Requested: Staff requests the Board hold a public hearing to consider an application filed by Skinquarter Land, LLC for solid waste management facility siting approval for a construction, demolition, and debris landfill, and following the public hearing, to vote on the application, applying the criteria for approval contained in Section 11-75 of the County Code. Skinquarter Land, LLC has applied for solid waste management facility siting approval for a construction, demolition, and debris ("CDD") landfill. In 1988, a previous Board of Supervisors approved conditional use zoning at the property for a CDD landfill in an Agricultural (A) district. In 2004, a previous Board of Supervisors approved (1) a conditional use to permit material recycling operations at the site and (2) amendments to the existing conditional use. In 2007, the entire property was rezoned at the request of the owner. The 2007 zoning approval rezoned the property to Agricultural (A) on 55 Acres with conditional zoning to permit the CDD landfill and the material recycling operation on the existing property and on an additional 56.4 acres adjacent to the existing operation. The 2007 rezoning triggered the requirement for siting approval as outlined in County Code Chapter 11, Article VII. Preparer: Clay Bowles Title: Director of General Services Attachments: Yes No # CC -3240 CMESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of k-ICKWI Skinquarter Land, LLC submitted an Article VII application on July 12, 2018. Staff has reviewed Skinquarter's application and engaged the services of the engineering firm of Golder Associates, Inc. to perform an expert technical review of the application. Staff concurs with the findings of the review completed by Golder (See attached). Approval of the application is governed by Section 11-75 of the County Code, which stipulates that the Board of Supervisors shall not grant approval for the siting of a solid waste management facility unless the board has determined that: (a) the proposed facility poses no substantial present or potential danger to the health, safety or welfare of any person; and (b) the proposed facility poses no substantial present or potential danger to the environment. Pursuant to County Code Section 11-76, the Board must hold a public hearing concerning the approval or disapproval of the siting of the proposed solid waste management facility. Staff recommends, in light of Golder's technical review and the County staff's review, that the Board grant approval of the application because, in staff's opinion, the Board can reasonably make the determinations set out in Section 11-75. September 5, 2018 Chesterfield County Department of General Services — Environmental Division P.O. Box 40 6751 Mimms Loop Chesterfield, Virginia 23832-0290 Via Email: bowlescCcchesterfield.g®ov Attn: Mr. Clay Bowles Director of General Services Golder Reference No. 1810-3914 RE: ARTICLE VII, SECTION 11 ORDINANCE ASSESSMENT JULY 12, 2018, ARTICLE VII APPLICATION — SKINQUARTER LAND, LLC LANDFILL ARTICLE VII, CHAPTER 11 CHESTERFIELD COUNTY ORDINANCE Dear Mr. Bowles: Golder Associates Inc. (Golder) appreciates the opportunity to assist Chesterfield County with review of the July 12, 2018, solid waste application (Application) submitted by Skinquarter Land, LLC, for a construction, demolition and debris landfill to be located at 20701 Hull Street Road (US Route 360) in Moseley, Virginia. The Application was submitted pursuant to the Chesterfield County Ordinance, Chapter 11, Article VII, which requires Board of Supervisor approval for the siting of solid waste management facilities on property located in Chesterfield County. 1.0 ORDINANCE ASSESSMENT (ARTICLE VII — SECTION 11-71 et seq.) Golder Associates Inc. (Golder) has reviewed the permit application and related documents submitted by Skinquarter Land, LLC for the proposed Skinquarter Landfill, Permit #604. These documents include the following: August 3, 2018, Response to Comments, Completeness Review, Skinquarter Land, LLC. August 24, 2018, Response to Comments, Completeness Review, Skinquarter Land, LLC. Based on our review of the proposed Facility design and operation as outlined in the Application and above reference documents, including site geology, design documents, and proposed monitoring plans, Golder does not believe that the proposed landfill will pose a substantial present or potential danger to the health, safety or welfare of any person or the environment. Golder Associates Inc. 2108 West Laburnum Ave., Suite 200 Richmond, Virginia, USA 23227 T: +1 804 358-7900 +1 804 358-2900 Golder and the G logo are trademarks of Golder Associates Corporation Mr. Clay Bowles Reference No. 1810-3914 Director of General Services September 5, 2018 Should you have any questions regarding the information presented herein, please do not hesitate to contact the undersigned at 804-358-7900. Sincerely, GOLDER ASSOCIATES INC. Digitally signed by Mike Williams Mike - DN: —Mike ke Will ams, o Golder {�y� Associate, Inc., 0 -1412, WI I l I a H! s em -US M ke_Williams@golder.com, Data 201809.05 16 43 39 -04 00' Michael G. Williams, C.P.G. Senior Hydrogeologist, Principal Mark E. McClain, P.E. Principal and Practice Leader Cc: Jeff Howard, Chesterfield County, HowardJT@chesterfield.gov Jason St. Clair, Chesterfield County, StClairJ@chesterfield.gov Emily Russell, Chesterfield County, RussellEm@chesterfield.gov Al Pace, Chesterfield County, PaceA@chesterfield.gov https:(/golderassociates.sharepoint.com/sites/30414g/correspondence/2018-09-05 ordinance assessmentletter.docx v I. DE Skinquarter Landfill Article VII Application Chesterfield County Board of Supervisors September 26, 2018 Consultant Findings & Decision Criteria Board of Supervisors Decision Criteria (County Code, Section 11-75) BOS shall not grant approval for the siting of a solid waste management facility unless the board has determined: Proposed facility poses no substantial present or potential danger to (a) the health, safety or welfare of any person; and (b) Proposed facility poses no substantial present or potential danger to the environment. Consultant Findings Based on proposed facility design and operation, including site geology, design documents, and proposed monitoring plans, the proposed landfill does not pose a substantial present or potential danger to the health, safety or welfare of any person or the environment. Facility & Operations Overview • Skinquarter proposing to operate a construction/demolition/debris (CDD) landfill • Facility permit issued by Virginia Department of Environmental Quality. • 112 -acre parcel, w/ 55 acres approved for waste disposal under 1988 Conditional Use Permit • Wood processing/grinding facility operating today, would continue these operations • Designed volume of 6 cells is 7.8 million cubic yards, w/ estimated life of 21 years • Maximum of 5,500 tons/day allowed, w/ anticipated of activity of 500-1,500 tons/day • Maximum height of landfill cells is approximately 220' above existing grade • 312 days of operation per year, w/ operating hours Monday — Saturday during daylight hours • Approximately 60 - 80 additional trucks visiting site daily Allowable Wastes Permitted Disposal Material (County Code Section 19.1-52) Waste shall be limited to: (1) stumps, wood, brush and leaves from land clearing operations (2) lumber, wire, sheetrock, brick, shingles, glass, pipe, concrete, metal, plastics or any empty containers of such materials from construction sites (3) waste from the demolition of buildings and structures and their foundations, including construction waste (4) inert waste to include concrete, broken brick, brick, blocks and rubble. • Any waste not on this list is not permitted • Any modifications or additions to this list would have to be approved by the Board of Supervisors through a zoning action • Any proposed change of use for this property or surrounding properties requires Board of Supervisors approval Ongoing Compliance Monitoring Operator -Performed Monitoring • Operation of DEQ -required gas and groundwater monitoring well networks • Site access limited to vehicles hauling authorized materials for disposal • Approximately 5% of incoming loads will be inspected during tipping to identify possible unauthorized waste • Daily inspection of access road conditions • Weekly inspections of safety equipment, erosion and sediment control structures, cover conditions, and site monitoring devices • If odors are detected, an odor control plan will be submitted for DEQ within 30 days • Weekly inspection and collection of blown litter along facility entrance and areas to east and west of facility along Hull Street • Litter inspections following any significant wind event • Water truck on-site to spray regularly to minimize blowing dust County Zoning Monitoring • Semi-annual inspections by Planning Department verifying compliance with zoning conditions DEQ Monitoring Semi-annual inspections by DEQ verifying compliance with permit Post -Closure Compliance • All post -closure monitoring and financial assurances are the responsibility of the facility operator Post -Closure Monitoring Requirements Summary • Maintain integrity and effectiveness of any cover, including making repairs as necessary to correct the effects of settlement, erosion, or other events • Maintaining and operating the leachate collection system; Maintaining the groundwater monitoring system and monitoring the groundwater; • Maintaining and operating the gas monitoring system • Submitting required reporting to DEQ Financial Assurances • Facility must comply w/ DEQ post -closure financial assurance requirements prior to commencing operations • Preliminary estimate $1.5M - $2M — compliance via surety bond BOS COMMENTS 09.26.2018 SKINQUARTER CDD LANDFILL Greet BOS Some questions and concerns regarding Article VII Application provisions: 1. It specifies 6 (six) landfill cells allowed, each 220 feet above grade —that's the height of a 22 story building. So, six 22 story high mountains of debris on 55 acres. What sight / sound / odor buffers are in place for the surrounding community? 2. Estimate of up to 180 additional trucks daily, M -Sat. operation. This would be additional truck traffic on 360/Hull Street Road. What effect would this have on road conditions, safety, dust and noise in the community? How would it be mitigated? 3. No limits on out-of-state construction debris? We do not want other state's trash, construction or otherwise. 4. "Approx. 5% of incoming loads to be inspected BY THE OPERATOR," which means 95% NOT INSPECTED for hazardous waste. Monitoring to be "BY THE OPERATOR?" This is not acceptable. 100% independent monitoring is needed. 5. Semi-annual inspections by the Planning Department and DEQ. Are these announced inspections? There should be random and unannounced inspections. I have not even touched on the leachate collection system monitoring, groundwater monitoring, or settlement and erosion issues. I believe there are too many unanswered questions and unacceptable allowances to move forward on this proposal. Please do not approve this Landfill. Mike Uzel 804-720-0937 (c) Page 1 of 1 Skinquarter Landfill waltermAxxe Wed 9/26/2018,1:29 PM To: elswicks@chesterfield.gov <elswicks@chesterfield.gov>; jaeckled@chesterfield.gov <jaeckled@chesterfield.gov>; haleyL@chesterfield.gov <haleyL@chesterfield.gov>; hollandj@chesterfield.gov <hollandj@chesterfield.gov>; winslowc@chesterfield.gov <winslowc@chesterfield.gov>; galushaj@chesterfield.gov <galushaj@chesterfield.gov> I have read that you have an application for a Solid Waster Management Facility Siting Approval filed by Skinquarter Land, LLC for Siting of a Construction, Demolition, and Debris Landfill. My understanding is that Construction demolition debris landfills are "materials left over from the construction or demolition of residential and commercial buildings, roads, bridges, dams and other similar structures: concrete, wood, asphalt, gypsum, metals, bricks, plastics and glass, as well as stumps, rocks and earth excavated during site clearing." The origin of the plan goes back to 1988. 1 believe the location of the 112 acre site is at 20701 Hull St (near a school, 10 minutes or 7 miles from the drinking water source of the Swift Creek Reservoir, and in close proximity to multiple residents of Chesterfield County). The plan was probably bad then, and it appears to be bad now. I am opposed to it (NY Waste, asphalt, metals, gypsum, etc). If you go through with it, I would proposed a minimum performance bond (air, water, land, noise, traffic, etc criteria TBD) of $11VI/resident (344,000) of Chesterfield County (to be adjusted based on population each year for those who move in and out), for a minimum of 5 generations payable to each resident, based on living here for 5 years. And I would also propose a separate performance bond for the County (to be determine) to cover the cost of clean up, new water supplies, etc. to be paid to the County. I, nor my grandchildren, nor you or your grandchildren, want to be on the news as another Flint, Michigan. I also believe that, somewhere in this whole process of zoning, site plans, etc. there should be a sunset provision wherein if you don't build it, if you don't implement it, the action of the Board is null and void. Start over. https:Houtlook.live.com/mail/sentitems/idlAQMkADAwATNiZmYAZC04YmMzL WIOM WYtMDACLTAwC... 9/26/2018 �Ricl�mvnb �zme�-�z��cl� Advertising Affidavit 300 E. Franklin Street Richmond, Virginia 23219 (804) 649-6208 COUNTY OF CHESTERFIELD BOARD OF SUPERVISORS P.O. BOX 40 9901 LORI RD. CHESTERFIELD, VA 23832 Account Number 3005440 Date September 19, 2018 Date Category Description Ad Size Total Cost 09/19/2018 Meetings and Events TAKE NOTICE Take notice that the Board of Supervisors of Ch 2 x 22 L 213.00 TAKE NOTICE Take notice flet the Board of SupeNsors 0 Chesterfield County, Vr• ginia, at an adoumed meeting on Wednesday, September 26, 201$ at 6 pm intheCounty Public Meeting Room at the ChesterfeldAdminish. tion Building, 10WIIron BridgeRoadChesterfieldViirginia,wilholda public persons affected may appear alpresent their views concemi : An applicationied by 51dnquarterLand, LLC for solid waste and management gem ntfadl�Ong approval for aconstrudon, demolition, A copy of the appliation is on file in the Department of General Serv• ices, 6151 Minms Loop, Chesterfield,Voit for examination Won the hours of 890 am. and 5:00 p.m. of eadi regdar business day. If fur• ther information is desired, please contact Mr. Clay Bowles, Director of General Services, at 111.6624, between the hours of &30 am. to 5:00 The fear'mg is held it apubl& fadlity designed to be accessible toper• son with d'rsabilties. Any person with questions on the aaessibil'dy ofttiefaci tyathereedforreasonableaccommodalionshouldcoa tadianiceB6kky,ClerktohBaardat74&1200. Rrsonneedingin• terpreter services for the dent must notify the Clerk to the Board no lat• er than Friday, September 21,201B. Publisher of the Richmond Times -Dispatch This is to certify that the attached TAKE NOTICE Take notice t was published by the Richmond Times -Dispatch, Inc. in the City of Richmond, State of Virginia, on the following dates: 09/12,09/19/2018 The First insertion being given ... 09/12/2018 Newspaper reference: 0000813820 Sworn to and subscribed before me this Q�="' \) / otary Public �f7 ��Supervisor State of Virginia City of Richmond My Commission expires Janet Johnson Williams NOTARY PUBLIC Commonwealth of Virginia 7566416 Viv Commission Expires June 30, 2021 THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGEVE4-- Meeting Date: September 26, 2018 _ Number: Hold a Public Hearing to Consider an Amendment to Section 5-7 of the Chesterfield County Code Pertaining to the Authority to Take Corrective Action Against Structures Harboring Illegal Drug Use or Bawdy Places County Administrator's Comments: County Administrator:92 ' mss, Board Action Requested: The Board is requested to hold a public hearing for September 26, 2018 to consider amending Section 5-7. This item was presented to the Board at its June 27, 2018 meeting as a part of the discussion of 2018 General Assembly legislative changes. The Board agreed to set a public hearing to consider amending § 5-7 at its September 26, 2018 meeting. The 2018 General Assembly amended the state law that allows local governments to take corrective action against real property where blight due to criminal activity exists. State law previously provided that localities can adopt ordinances to compel the repair or removal of structures harboring illegal drug activity (so-called "drug blight"). The 2018 legislation broadened the concept of drug blight to include real property harboring "criminal blight." Criminal blight includes not only illegal drug crimes, but also sex and firearms crimes occurring on real property. The ordinance is implemented by the chief of police and the building and fire officials and serves as a tool for the County's community enhancement efforts. Staff recommends that the Board hold a public hearing for September 26, 2018 on an ordinance amendment which implements this new mandatory change and to adopt the ordinance amendments following the public hearing. Preparer: Jeffrey L. Mincks Title: County Attorney Attachments: 0 Yes No AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND RE-ENACTING SECTION 5-7 RELATING TO AUTHORITY TO TAKE CORRECTIVE ACTION AGAINST STRUCTURES HARBORING ILLEGAL DRUG USE OR BAWDY PLACES BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Section 5-7 of the Code of the County of Chesterfield, 1997, as amended, is amended and re-enacted to read as follows: Sec. 5-7. Authority to take corrective action against buildings and other structures on real property where criminal blight or a bawdy place exists. (a) As used in this section, the following terms shall have the following meaning: Affidavit: The affidavit sworn to under oath prepared by the chief of police in accordance with subsection (b)(1) of this section. Bawdy place: The same meaning as it is given in Code of Virginia, § 18.2-347. Commercial sex acts: The same meaning as it is given in Code of Virginia, § 15.2-907. Controlled substance: Controlled substances or marijuana, as defined in Code of Virginia, § 54.1-3401, which are illegally obtained. Corrective action: (i) Specific Aactions with respect to the buildings or structures on property i -s that are reasonably expected to abate either dfug criminal blight or a bawdy place on real property, such as including removing, repairing or securing a building, wall or other structure, or(ii) changing specific policies, practices, and procedures of the owner that are reasonably expected to abate criminal blight on the property. Criminal blight: The regular presence on property of persons who are under the influence of controlled substances; or—the regular use of property for the purpose of illegally possessing, manufacturing or distributing controlled substances; the regular use of property for the purpose of engaging in commercial sex acts; or repeated acts of the malicious discharge of a firearm within any building or dwelling that would constitute a criminal act under Code of Virginia, § 18.2-279. Owner: The record owner of real property. Property: Real property. (b) The building official may require the owner of property to undertake corrective action, or the building official may take corrective action, if: (1) The chief of police has executed an affidavit, after coordinating with the building or fire code official, which expressly cites this section and which (i) states that either a d criminal blight or a bawdy place exists on the property; (ii) describes any 4r -ug criminal blight or bawdy place that exists; (iii) states that the police department has diligently but unsuccessfully attempted to abate the 4rxg criminal blight or bawdy place; (iv) states that the df+tg criminal blight or bawdy place constitutes a present threat to public health, safety or welfare; and v) states specific actions to be taken on the part of the owner that the building official and chief of police determine are necessary to abate the identified criminal blight on the property and that do not impose an undue financial burden on the owner; and (2) The building official has sent a notice to the owner of the property, by regular- certified mail, return receipt requested; (ii) hand delivery; or (iii) overnight delivery by a commercial service or the United States Postal Service, except that regular mail shall suffice for bawdy places, to the last address listed for the owner on the county's real estate assessment records for the property, together with a copy of the chief of police's affidavit, notifying the owner that (i) the owner must take corrective action to abate the criminal blight or bawdy place within 30 days after the date of the notice and (ii) if the owner requests the county to do so, the county will assist the owner in determining and coordinating the appropriate corrective action to abate the drtg criminal blight or bawdy place described in the affidavit. For criminal blight, if the owner notifies the building official in writing within the 30 -day period that additional time to complete the corrective action is needed, the building official shall allow the owner an extension for an additional 30 -day period to take corrective action. (3) If no corrective action is undertaken pursuant to subsection (b)(2), T -the building official has se shall send a second notice by regulr certified mail, return receipt requested for criminal blight, or by regular mail for bawdy places, to the owner of the property at the same address to which the first notice was sent;. The second notice shall notifyi*g the property owner that, on a specific date that is no less than 15 days after the date that the second notice is mailed, (i) the building official may commence corrective action to abate the erg criminal blight or bawdy place on the property or ii en speeifie date that is tie less than 15 days after- the date that the se6011d HEAiGe is mailed the building official may commence legal action in a court of competent jurisdiction to obtain a court order to require that the owner take corrective action or a court order to revoke the certificate of occupancy for the property. The second notice shall also reasonably describe the corrective action that the building official is contemplating. After the owner has received the second notice, the owner shall have a right, after providing reasonable notice to the building official, to petition a court of competent jurisdiction for equitable judicial relief from the provisions of this section. The building official shall not take corrective action while such a petition for relief is pending before a court of competent jurisdiction. (c) If the building official takes corrective action with respect to the property after complying with the provisions of subsection (b), the costs and expenses of the corrective action shall be charged to and paid by the owner of the property and may be collected in the same manner as taxes and levies. (d) Every charge authorized by this section with which the owner of property has been assessed shall constitute a lien against the property. The lien shall have the same priority as a lien for unpaid local taxes and shall be enforceable in the same manner as provided in Code of Virginia, § 58.1-3940 et seq., and Code of Virginia, § 58.1-3965 et seq. (e) A criminal blight proceeding pursuant to this section shall be a civil proceeding in a court of competent jurisdiction. (ef) If the owner takes timely corrective action pursuant to subsection (b) the building official shall (i) deem the dig criminal blight or bawdy place abated; (ii) cease any aefien proceeding without any charge or cost to the owner; and (iii) promptly send written notice to the owner by regular mail that the proceeding has been terminated satisfactorily. f -,41f the dug criminal blight or bawdy place recurs,. the building official shall not be barred from fmuAhe f ^ eetiv^ aeti initiating a subsequent proceeding.beea se the previous eetiv aetion was tei:minated. (€g) Nothing in this section, as it relates to criminal blight, shall be construed to abridge, diminish, limit, or waive any rights or remedies of -* the owner of prepet4y at law erg or any permits or nonconforming rights the owner may have under Code of Virginia § 15.2-2200 et seq. If the owner in good faith takes corrective action, and despite having taken such action the specific criminal 'blight identified in the chief of police's affidavit persists the owner shall be deemed in compliance with this section. Further, if a tenant in a rental dwelling unit or a tenant on a manufactured home lot, is the cause of criminal blight on such property and the owner in snood faith initiates legal action and pursues the same by requesting a final order by a court of competent jurisdiction, as otherwise authorized by the Code of Virginia, against such tenant to remedy such noncompliance or to terminate the tenancy, the owner shall be deemed in compliance with this ,ect;c„_ (h) Nothing in this section, as it relates to bawdy places, shall be construed to abridge or waive any rights or remedies of an owner at law or in equity, (2) That this ordinance shall become effective immediately upon adoption. 3123:112835.1 Richmonb OCimeS-Difivnicb Advertising Affidavit 300 E. Franklin Street Richmond, Virginia 23219 (804) 649-6208 COUNTY OF CHESTERFIELD BOARD OF SUPERVISORS P.O. BOX 40 9901 LORI RD. CHESTERFIELD, VA 23832 Account Number 3005440 Date September 19, 2018 Date Category Description Ad Size Total Cost 09/19/2018 Meetings and Events TAKE NOTICE Take notice that the Board of Supervisors of Ch 2 x 22 L 220.20 TAKE NOTICE Take notice that the Board of SupeMsors of Chesterfield County, Vir• gnia, at an adpurned meeting on Wednesday, September 26, 2018,9 6 pm in the County Pobin Meeting Room at the Chesterfield Administra• tion Buildi5, Route 10 and Lan Road, Chesterfield, ftinia, wil hold a pubic hearing where persona may appear and present their viewer coo - An ordinance to amend the Code of the County 0 Chesterfield, 199, as amended, by amending and reenacting Section R relating to authority to take corrective action against real properly where a criminal bight or a bawdy pplace exists. A copy of ordinance is on file in the County Administrator's Office and the Clerk to the Board's Office (Room 504) 9 the Lane ft Ramsey Administration Balding, 9901 Lori Road, Chesterfield, Virginia, for public examination between the hours of 8:30 am. and 5S pm of each regu• lar business day. The hearing is held at a public facility designed to be accessible to per sora with disabilities, Any persons with questions on the accessibility of the facility or the need for reasonable accommodations shoad con. tact Janice Blakley, Dark to the Board, at 74-12K Persons needing in- terpreter services for the deaf mat ratify the Clerk to the Board no lat• er than Friday, June 22. Publisher of the Richmond Times -Dispatch This is to certify that the attached TAKE NOTICE Take notice t was published by the Richmond Times -Dispatch, Inc. in the City of Richmond, State of Virginia, on the following dates: [�Ir7fP��>r7f�7yZ�SL:7 The First insertion being given ... 09/12/2018 Newspaper reference: 0000816372 Sworn to and subscribed before me this t'_'t&A86 11 � L_") anr:::c/C (J- - tary Public Supervisor State of Virginia City of Richmond My Commission expires Janet Johnson Williams NOTARY PI.181.1( Commonwealth of Virginia 7566416 VIN Commission Expires June 30. 2021 THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU CHESTERFIELD TY BOARD OF SUPERVISORS Page 1 of 2 AGENDA 'IRGIN�' Wyi inq Date: September 26, 2018 Item Number: 16.C. Public Hearing to Consider Amending Section 14-23 of the County Code Relating to Serving Alcohol on County Property County Administrator's Comments: County Administrator: Board Action Reguested: The Board is requested to hold a public hearing to consider amending Section 14-23 of the County Code to permit the county administrator to approve events on county property where alcohol will be served. Summary of Information: As a growing list of county facilities are being sought to host or showcase local or regional events, fundraisers, and festivals, the individual site - by -site approval process outlined in the County Code makes it cumbersome for the applicant and hinders Chesterfield's ability to compete with other public places in the region. As an example, Sportsbackers is planning a charity corporate teambuilding event at River City Sportsplex called the Walmart Biz Bowl to be held on September 29. Sportsbackers has requested permission to serve alcohol to the participants who will all be adults. However, the County Code currently prohibits the serving or consumption of alcoholic beverages on County property, except at certain specified locations, such as Mid - Lothian Mines, Henricus, Eppington, Magnolia Grange, and Castlewood subject to approval by Parks and Recreation. Alcohol also may be served in county libraries under certain conditions if approved by the county administrator. Events on the county complex where alcohol will be served must be approved by the Board of Supervisors. Preparer: Jeffrey L. Mincks Attachments: Yes ❑ No Title: County Attorney 0623:113124.1(112978.1) CHESTERFIELD COUNTY BOARD •SUPERVISORS Page 2 of AGENDA Staff recommends amending the ordinance to provide a standard approval process for all events on any county property where alcohol will be served. The proposed ordinance amendment will permit the county administrator or his designee to approve all such events and impose any conditions necessary to protect county property and ensure the health, safety and welfare of those attending the event. Staff recommends adoption of the attached ordinance after a public hearing. GG3247 AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND RE-ENACTING SECTION 14-23 RELATING TO USE OF ALCOHOL ON PUBLIC PROPERTY BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Section 14-23 of the Code of the County of Chesterfield, 1997, as amended, is amended and re-enacted to read as follows: Sec. 14-23. Drinking alcoholic beverages, or tendering same to another, in a county park or at other county facilities. (a) No person shall possess opened alcoholic beverage containers or drink an alcoholic beverage or tender a drink of an alcoholic beverage to another in a county park or on county property except as permitted by subsection (b) below.provide , 1„vever- that aleeholie bevefuges may be served and eonstimed at an event held at the following locations: Mid Lothian Mines, Heiuieus Magnolia and at the senief eenter- at Huguenot 9 7 Castlewood, 7 Park, board of s - pe. --ts after obtaining a valid banquet lieense issued by the state depaAment of ak-oho'' PA -Fol and agr-eeing to eomply with the tefms of a speeial permit issued by -the f v the issuance of permits au-thotized b this seetiov. (b) After obtaining a valid banquet license issued by the state department of alcoholic beverage control, alcoholic beverages may be served and consumed at an event on county property pursuant to the terms of a special permit approved and issued by the county administrator or his designee. , of the hibr-ar-y; provided that no sueh event shall be approved unless it is to be eondueted b health,hours when the library is elosed to the publie. in no ease shall sueh an event take plaee unless request for appr-oval is made to the eounty administrator- at least 30 days prior- to the date for- the proposed fund raising evetit. The eounty administ-r-4of may waive the '30 day r-equifement upon showing of good eause and if he deter -mines that there is suffieient time fe-F staff to review the fequest and feeommend appropriate aetion. The eouvAy adpainistrator or his designee may impose eonditions on the gr-antifig of sueh appfeval in or -def to ensure the safety, and welfaFe of publie and the attendees of any such event. Any sueli appr-oval by the eou,4y administfater- s be a„tematie lly revokediFai+y n n itio so imposed is of mot (c) No person shall possess opened alcoholic beverage containers on any county property used for a school or on any street, road, or highway located in the county. (d) Violation of this section shall constitute a class 4 misdemeanor. (2) That this ordinance shall become effective immediately upon adoption. 0623:112978.1 Rzcbmonbxmes-Novacb Advertising Affidavit 300 E. Franklin Street Richmond, Virginia 23219 (804) 649-6208 COUNTY OF CHESTERFIELD BOARD OF SUPERVISORS P.O. BOX 40 9901 LORI RD. CHESTERFIELD. VA 23832 Account Number 3005440 Date September 19, 2018 Date Category Description Ad Size Total Cost 09/19/2018 Meetings and Events TAKE NOTICE Take notice that the Board of Supervisors of Ch 2 x 23 L 229.20 TAKE NOTICE Take notice that the Board of Supervisors of Chesterfield County, vir• gnia, at an adjourned meeting on Wednesday, September 4 2018, at 6 pm. in the County public Meeting Room at the Chesterfield Adninistra• hog BuildiN, Route 10 and Lori Road, Chesterfield, Virginia, will hold a public hearing where persons may appear and put their views con• cemng: An ordnance to amend the Code of the County of Chesterfield, 5, as amended, by amending and re-enacting Section I* relating to use of alcohol on public property. A copy of the ordinance is on file in the County Administrator's Office and the Clerk to the Board's Office (Roan 504) 9 the Lara B. Ramsey Adninhtrabo n Building, 9901 Lai Road, Chesterfield, Yrgida, for public u mination between the hours of 830 a.m. and 5:00 pm. of each regu- lar business day. For further information, please contact the County Attorney's Office 9 761491 The hearing is held at a public facility designed to be accessible to per. sms with disabilities, Any persons with questions on the accessibility of the facility or the need for reasonable accommodations should con. tact Janice Blakley, Clek to the Board, at 748.1200. Persons needing no- terpreter services for the deaf must oM the Clerk to the Board no lot• er to Friday, September 21, 2018, Publisher of the Richmond Times -Dispatch This is to certify that the attached TAKE NOTICE Take notice t was published by the Richmond Times -Dispatch, Inc. in the City of Richmond, State of Virginia, on the following dates: 09/12, 09/19/2018 The First insertion being given ... 09/12/2018 Newspaper reference: 0000817527 Sworn to and subscribed before me this Qa,,54,'�A! otary Public Supervisor Janet Johnson Williams NOTARY PUBLIC Commonwealth of Virginia State of Virginia 7566416 City of Richmond My Commission Expires .lane 30, 2021 My Commission expires THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 y AGENDA �RC L-M,7ting Date: September 26, 2018 Item Number: 16.D. PUBLIC HEARING: Ordinance to Vacate a Portion of a 16 -Foot Easement Across Lot 3, Bexley, Resubdivision of a Portion of Section 7 County Administrator:w „ Adopt an ordinance to vacate a portion of a 16 -foot easement across Lot 3, Bexley, resubdivision of a portion of Section 7. • •.LU111 Marc and Karen Wolitz, have submitted an application requesting the vacation of a portion of a 16 -foot easement across Lot 3, Bexley, resubdivision of a portion of Section 7. A new easement has been dedicated for the development of Bexley Meadows and this portion of the existing easement is no longer needed. The request has been reviewed by county staff, Comcast Cablevision and Verizon. Approval is recommended. District: Clover Hill Preparer: John W. Harmon Attachments: Yes Title: Real Property Manager No 4 VICINITY SKETCH PUBLIC HEARING: Ordinance to Vacate a Portion. of a 1.61 Easement Across Lot 3, Bexley, Resubdivision. of a Portion of Section. 7 ra 1 inch = 583 feet ARRA TABULATION �} 2,699 SF 0.062 AC. ® 1,513 SF 0.035 AC. BEXLEY RESUBDIVISION SECTION 7 P.B. 22, P0. 64 LINE SANDRA LLOT GARRETT TRUST 617'±TO THEM ParcelID1 75569283670 00 NORTH UNE OF D.B. 10659, PG 280 BROADSTONE ROAD W.B. 495, PG. 139 36.83 12601 CAMELBACK RD L3 BEXLEY RESUBDIVISION SECTION 7 P.B. 22, P0. 64 PBOP0886 !6' BRAD= & SA1417ARY-- 6811ENzisHmEff \ EXISTING --- 8' EASEMENT P.B. 22, PG 84 C1 \ L=21.71 R=1010.07 (T�`�g2) A-1-1VW T� T=10.86' ROD(F CHD DIR-S19'00"21'W 5.38' CHD-21.71 ROD(F)=IRON ROD FOUND NOTES IMPROVEMENTS ARE NOT SHOWN ON THIS PLAT. THIS PLAT DOES REPRESENT A CURRENT FIELD SURVEY. EASEMENTS MAY EXIST THAT ARE NOT SHOWN. (TOTAL) Lm519.4T R=1010.07 T 28"QO" N 3692796.00 T=265.62' E 11755724.08 l 0 1 j 4jlt4% l„r ED 01 ' PROPD30 I ? & I DRdR1A4A 01MMABY LOT 4 CHUNG-4 SHAW AND SHOW ,EN CHANG SHAW ParceCID# 756693020400000 D.B. 1386, PG. 793 /2541 CAMELBACK RD BEXLEY RESUBDIVIS'M SECTION 7 P.8. 22, PG. 84 y1 Sam LINE TABLE LINE LENGTH BEARING L1 182.09 N7 'S "W L2 36.83 7 0' 'E L3 155.26 L4 17,21 ' " L5 36.83 7 4'S 'W L6 31.40 'Sp' 'y( L7 77.59 SBM*08"W L8 I 62.54 NLM ' L9 38.64 24 "E L10251.88 ACROSS PARCEL ID# 755692928600000 N7 Lt t 23.63 3 'p '1y L12 201.32 S7 'W PBOP0886 !6' BRAD= & SA1417ARY-- 6811ENzisHmEff \ EXISTING --- 8' EASEMENT P.B. 22, PG 84 C1 \ L=21.71 R=1010.07 (T�`�g2) A-1-1VW T� T=10.86' ROD(F CHD DIR-S19'00"21'W 5.38' CHD-21.71 ROD(F)=IRON ROD FOUND NOTES IMPROVEMENTS ARE NOT SHOWN ON THIS PLAT. THIS PLAT DOES REPRESENT A CURRENT FIELD SURVEY. EASEMENTS MAY EXIST THAT ARE NOT SHOWN. (TOTAL) Lm519.4T R=1010.07 T 28"QO" N 3692796.00 T=265.62' E 11755724.08 l 0 1 j 4jlt4% l„r ED 01 ' PROPD30 I ? & I DRdR1A4A 01MMABY LOT 4 CHUNG-4 SHAW AND SHOW ,EN CHANG SHAW ParceCID# 756693020400000 D.B. 1386, PG. 793 /2541 CAMELBACK RD BEXLEY RESUBDIVIS'M SECTION 7 P.8. 22, PG. 84 y1 Sam Lg251.46' 20D(F) ; !o+ f R-1010.07 t '.. °� X14'15'50' T-126.38' t f CHD DIR-N25'00'42"E CHD=250.81 N 369279533 \ 8.0' 8,t` 8 IN3692742.35 LOT 3 f\ MARC 0. WOUTZ AND KAREN S, WOLITZ Pmr d IDI M929286G M D.B. 9143, PG. 460 CamBACK RD PLAT SHOWING A PROPOSED 18' DRAINAGE & IM1 SANITARY SEVER EASEMENT, PROPOSED BEXLEY RESUBDIVISION j \\ SECTION SKIVER EASSSIENT AND A EXISTING 16' P3B Z2, PG�64 f k OC Parcel Of 756692308700000 X T4BE D.B. 8449, PG .921 I�4 4 \ 8.0' IN3692742.35 KIDD AND CO INC Parcel Of 756692308700000 D.B. 8449, PG .921 #2516 HICKS RD o PLAT SHOWING A PROPOSED 18' DRAINAGE & SANITARY SEVER EASEMENT, PROPOSED 0 VARIM 11IDTH DRAINAGE & SANITARY �j SKIVER EASSSIENT AND A EXISTING 16' 6BR EASEMENT 111TH A PORTION TO HE VACATED ACROSS PARCEL ID# 755692928600000 GAMMONZ CLOVER HILL DISTRICT 7 Lia No 37085 ,� CHES7ERRELD COUNTY, WRC4N IA ,WLY 31, 2018 DATE. .LILY 31, 2018 SCALE. I' - 50' COORDINATES SHOWN FOR 0 50' 100' GIS PURPOSES ONLY. F HIGHMARK ENGINEERING engineering excellence. COUNTY PROJECT #18-0133 �.irl�mona gimes-�isp��rlj Advertising Affidavit 300 E. Franklin Street Richmond, Virginia 23219 (804) 849.8208 CHESTERFIELD COUNTY RIGHT OF WAY OFFICE 9840 GOVERNMENT CENTER PKWY. P.O. BOX 608 CHESTERFIELD, VA 23832 Account Number 6025752 Date September 19, 2018 Date Category Description Ad Size Total Cost D9119/20t8 Meetings and Events TAKE NOTICE That on September 26, 2018, at 6:00 p.m. or as 2 x 21 L 204.00 TAKEMDM U on 5004V at 0pm a as W k dtr as may a&* atisltgdar blheard, kwdEEIN Publisher of the mle6k n tle of Ck= Co". vil. gild nn�otri�tradoi Richmond Times -Dispatch At ORDIVAN(E to wacdeaportm daibfaot�nled,atrass ld3,Betley,resrbdni;imdapatiorldSedial2,assllawnoa apfaibylaRadeBros,dlied19,192i,rem 1111gost2% This is to certify that the attached TAKE NOTICE That on Septe was 474nthtClrk5tlfia,ft%N' OWdd40, Vagioia, iiII)W 8A 22, 9 Page L published by the Richmond Times -Dispatch, Inc. in the City of Tkmn tnddypprop�edotdrrmceaonfWhea0'ice% Richmond, State of Virginia, on the following dates: V"Olde n Grestrfid U4' Vi* and maybe edty dhMWW6e5WlYlbltblb0Adt30UL AdSSPm M* 09/12,09/1912018 dy*F6 Th d a P& Wky dpto treass& o per. III;or &aao nit anlshaddtaWb the naldiason The First insertion being given ... 09/12/2018 ace &, W to llle aoar4 at 741204 Persons needalg W. prdrwits IrtreddaWm*ere0AtotheBoardrolata 011115 nlbr21,2011, Newspaper reference: 0000818811 Sworn to and subscribed before me this ry Public Supervisor Janet Johnso+i Williams NOTARY PUBIAC State of Virginia Common%ealth of Virginia City of Richmond 7566416 My Commission F;xpiny .1 une 30, 2021 My Commission expires THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU CHESTERFIELD COUNTY4,BOARD OF SUPERVISORS Page 1 of 1 , AGENDA MeetingDate: a 2018 Item Number: PUBLIC HEARING: Consider the Exercise of Eminent Domain for the Acquisition of Permanent Water and Temporary Construction Easements for the Hull Street Road Water Line Improvements Project County Administrator's Comments: County Administrator:" ly Board Action Requested: Authorize the County Attorney to proceed with eminent domain for the acquisition of permanent water and temporary construction easements for the Hull Street Road Water Line Improvements Project, including the filing of certificates so construction may begin prior to eminent domain proceedings. Staff has made bonafide but ineffectual efforts to and temporary construction easements for the Hull Improvements Project. Offers have been made for following properties: 3620 Call Federal Drive, $6,428.00 and 3601 Price Club Boulevard, Net L $7,897.00. These offers have not been accepted. It with condemnation for the health and safety of continue to negotiate with these owners in an effort Approval is recommended. District: Dale acquire permanent water Street Road Water Line easements across the 318 Call Fed, L.L.C., Le Funding 2005, LP, is necessary to proceed the public. Staff will to reach an agreement. Preparer: John W. Harmon Title: Real Property Manager Attachments: Yes � No "VICINITY SiKETCH Consider the Exercise of Erninient Domain, for the Aquisition I #f Permanent Water and Temporary Construction Easements for the Hull Street Road Water Line Improvements Project 0 Call Federal Drive 3601 Price Cl'iuib Boulevard --------------- - ---- - ----------- N -*E S 1 inch = 417 feet 0 C, '-') 2. 6 1 US ROUTE 360 - Hull N 3685342.86 Street Road E: 11747329.49 140' Right -of -Way N/V15. Waterline Esmt DB 420, PG 209 Bell Atlantic 4 08 1564, Pg 423 Variable Width Esmt 439,57' to CIL of fo C&P Esmt 08 3357, Pg 157 Price Club Blvd 1,18 L12 DB 1912, Pg. 60 3 3685280.35 (2 _ ��- ( ,- 11747173.66 �f C1 G2 L3 LE L7 VADTH PERMANENT WATER I - ENT L 13 L t0 I 1.9 1.6 30 F?, / 0,00 SQ AC Dominion Easement DB 10897, Pg 61 Call Federal Drive \ r' 5 % "Private" P RMANENWIDTH ATER EASEME 10' TEMPO 2,959 y�, / 2,959 SO FT, CONSTRUCTION o Q� ti / 0.07 AC EMENT 819 GP1N 747685290700000 SF 0,02 AC GPIN 747685120100000 3620 Call Federal Drive 10511 Hull Street Road 318 Call Fed, LLC GPIN 747685523000000 L Properties LLC DB 10547, Pg 159 10419 Hull Street Road DB 10515, Pg 792 PB 180, Pg 28 Mary E Clarke & Robert E Clarke, Trustees ' UNE TABLE UNE TABLE DB 8114, Pg 281 0' 30' 60' 90' 1"=30' PLAT SHOWING VARIABLE WIDTH PERMANENT WATER EASEMENTS AND A 10' TEMPORARY CONSTRUCTION EASEMENT ACROSS THE PROPERTY OF 318 CALL FEDERAL, ' H OF yj LLC, 3620 CALL FEDERAL DRIVE �, f� IN THE DALE DISTRICT OF CHESTERFIELD COUNTY, VIRGINIA ffn �J. IRI w --AuSt.i.n ......., • T'C)CeISI'®Ll DKW Ct N raa. No.021389 1 as " NO. C h N C E P N i. COI'! V T b (U OPJ 1 OOi APPROVED . Is"; � � , ,'mJJ1� 04 03 1REM SCALE� y CO. P _ 80 www.brockenbrough.com JJHI AS NOTE UNE I BEARING DISTANCE LINE 9 BEARING DISTANCE L1 S27 32' 281E 13.05 L 10 S68' 13' 23'W 11.41 U SW 20' 391W 2.17 01 t N23' 12' 06'W 13.06 L3 N67 59' 441E 44.39 L12 N21" 39' 11'1V 15.00 L4 S23' 51' 561E 47.71 L13 N68' 14' 391E 2.37 L5 N87 24' 25'w 70.04 L14 S87 24' 251E 93.79 L6 S68' 13' 231W 73.94 L15 S23' 12' 591E 11.64 L7 N21' 59' 57'W 6.81 L16 S23' 44' 50E 15.02 L8 S66' 13' 23'W 4.70 L17 N23' 24' 48_W 13.05 L9 S21' 59' 571_L___6.81 CURVE LAYOUT TABLE CURVE % DELTA LENGTH RAMS TANGENT CHORD BEARING CHORD LENGTH C1 000'02'44' 16.01 20157.23 8.01 S68'19`17*W 16.01 C2 000'15'49' 105.33 1 22889.32 1 52.67 N68'10'10 E 105.33 0' 30' 60' 90' 1"=30' PLAT SHOWING VARIABLE WIDTH PERMANENT WATER EASEMENTS AND A 10' TEMPORARY CONSTRUCTION EASEMENT ACROSS THE PROPERTY OF 318 CALL FEDERAL, ' H OF yj LLC, 3620 CALL FEDERAL DRIVE �, f� IN THE DALE DISTRICT OF CHESTERFIELD COUNTY, VIRGINIA ffn �J. IRI w --AuSt.i.n ......., • T'C)CeISI'®Ll DKW Ct N raa. No.021389 1 as " NO. C h N C E P N i. COI'! V T b (U OPJ 1 OOi APPROVED . Is"; � � , ,'mJJ1� 04 03 1REM SCALE� y CO. P _ 80 www.brockenbrough.com JJHI AS NOTE US Route 360 — Hull Street Road q 10' C&P Easement 140' Right—of—Way 15' Waterline Esmt �/ DB 2118 Pg 1194 DB 433, PG 453 DB Wate Pg 1678 N. 3685569.22 8 DB 2272, PG 812 D8 1558, Pg 414 E: 11747912.60 L9 — SURVEY �b/ TIE UNE AT&T Easement o / V 08 1592, Pq 1247 L7 �✓ / L — D8 1625, Pg 1036 n 2 (v 7�4K< CP1N 748685052800000 L1 ABLE WIDTH 10305 Hull Street Road PERMANENT WATER A Auto Service LLC os__EMENT 2 28 D6 10776, Pg 200 a L6 wm o S.F., 0.05 AC N: 36$5 0' TEMPORARY GPIN 747685854800000 � D �N E: 11747804.57 3601 Price Club Blvd m ' c ONSTRUCTION EASEME o Net Lease Funding 2005, LP I LINE TABLE DB 6373, Pg 110 Lff &ARM DGRANCE 869 S.F., 0.02 AC L1 N67 54' 16E 29.99 L2 N16' 40' 18'E 65.29 R Li S26' 05' 211W 18.61 L4 S68' 51' 28'W 41.70 L5 S16' 40' 28'W 69.85 L6 S67 54' 16'W 36.15 L7 N67 54' 161' 25.94 L8 H16' 40' 281 52.67 19 N5T 01' 411E 56.61 0' 30' 60' 90' PLAT SHOWING A VARIABLE WIDTH VARIABLE WIDTH PERMANENT EASEMENT AND 10' TEMPORARY CONSTRUCTION EASEMENT ACROSS THE PROPERTY OF NET LEASE FUNDING of of 2005, LP 3601 PRICE CLUB BLVD f� IN THE DALE DISTRICT OF CHESTERFIELD COUNTY VIRGINIA yAusdn �Ty� b qu�^ g DKW C" cc Lie. No.02LS6g t l 6Cl�e g ply We NIX �/�{�Q ENGINEERING . CONSULTING OP� 16-009 MPRA'FD M1E 1011 Bout -lei -Springs Drive, Suite200 l Richmond, Virginia23225 JJH 7-25-17 804.592.3900 main 1804.692,3901 faz QQ REM SIXE Co.P e 80 www.brockenbrough.com JJH1 AS NOTE© CURVE LAYOUT TAOLE CURVE j DELTA LENGTH RAWUS TANDEM CHORD 8EARING CHORD LENGTH C1 0012426' 16.07 654.33 8.04 N2729'03'W 16.07 C2 000'5151' 10.03 665.00 5.02 N2621'35 W 10.03 C3 00001'54' 12.70 22975.29 6.35 N68'3828E 1270 C4 oovo'01' 66.09 22687.77 33.04 N68'32'35E 66.09 0' 30' 60' 90' PLAT SHOWING A VARIABLE WIDTH VARIABLE WIDTH PERMANENT EASEMENT AND 10' TEMPORARY CONSTRUCTION EASEMENT ACROSS THE PROPERTY OF NET LEASE FUNDING of of 2005, LP 3601 PRICE CLUB BLVD f� IN THE DALE DISTRICT OF CHESTERFIELD COUNTY VIRGINIA yAusdn �Ty� b qu�^ g DKW C" cc Lie. No.02LS6g t l 6Cl�e g ply We NIX �/�{�Q ENGINEERING . CONSULTING OP� 16-009 MPRA'FD M1E 1011 Bout -lei -Springs Drive, Suite200 l Richmond, Virginia23225 JJH 7-25-17 804.592.3900 main 1804.692,3901 faz QQ REM SIXE Co.P e 80 www.brockenbrough.com JJH1 AS NOTE© Rirbmab dimes-DispatO Advertising Affidavit 300 E. Franklin Street Richmond, Virginia 23219 (804)649-6208 CHESTERFIELD COUNTY RIGHT OF WAY OFFICE 9840 GOVERNMENT CENTER PKWY. P.O. BOX 608 CHESTERFIELD, VA 23832 Account Number 6025752 ate J September 19, 2018 Date Category Description Ad Size Total Cost 09/2512018 Meet Vs and Events TAKE NOTICE That on September 26, 2018, at 6:00 p.m or as 2 x 18 L 96.00 1A0riiM AIcaosidaill010d a fo ifel�iaiat>>19*1ad M& aostkblorrbggDmPetf. Ilk '30 Cai ftderal: Blile; ad Pit 3101 Prim CMrD f 9001`19 MdIS11�i�adWa�rtile�p. W• Mibrm&V*k tltQfkirmll.II� d Way 0l�e a CMe�eld CloaFi�l4r�a, � �I � aan�d>nt>II iiti�fed p�iiesOdwretn iMe Iaars d &� 184 aad �0 pn, NaldaY iMe�g�WApik Ieslgledtole xmsktoper. sarawtlwil�aDS lurfPe�h9�aaesMitpd giefat a�edMKr�sorebleaaolo�ShOu��adactJa�• itt & , Ck� 1a gle Baald, � 1181209. Petsas needilg later• OmSeWLS � � the Clerk to t1e Board N later Publisher of the Richmond Times -Dispatch This is to certify that the attached TAKE NOTICE That on Septe was published by the Richmond Times -Dispatch, Inc. in the City of Richmond, State of Virginia, on the following dates: 09/19/2018 The First insertion being given ... 09/19/2018 Newspaper reference: 0000822147 Swam to and subscribed before me this a ry Public Supervisor Janet Johnsou NN Whims NOTARN P1. BL.it State of Virginia Common»•eultl; 4if s irUinia City of Richmond 7566416 My Commission expires My Commission tiu. 2021 f:zpir+s .loan THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU �gFLFZU�p�� CHESTERFIELD BOARD OF SUPERVISORS age 1 of 1 AGENDA �YIRG}N?A% Meeting Date: September 26, 2018 Item Number: 16.F. PUBLIC HEARING: Ordinance to Vacate a Fifty -Foot Unimproved County Right of Way Known as Van Nostrand Lane and Temporary Turnaround Easements Within Stafford Place, Block E, Section 4 and Stafford Place Resubdivision, Block B, Section 2 County Administrator's Comments: County Administrator: Board Action Requested: Adopt an ordinance to vacate a 50 -foot unimproved County right of way known as Van Nostrand Lane and temporary turnaround easements within Stafford Place, Block E, Section 4 and Stafford Place Resubdivision, Block B, Section 2. Summary of Information: Charles O. Conti y, Jr. has submitted an application requesting the vacation of a 50' unimproved County right of way known as Van Nostrand Lane and temporary turnaround easements within Stafford Place, Block E, Section 4 and Stafford Place Resubdivision, Block B, Section 2 to construct an addition to his house. The property to the south fronts on Woodpecker Road, has multiple accesses and the right of way is not needed. The request has been reviewed by county staff, Comcast Cablevision and Verizon. Approval is recommended. District: Bermuda Preparer: John W. Harmon Attachments: Yes ❑ No Title: Real Property Manager tai PUBLIC HEARING: Ordinance to Vacate a Fifty -Foot Unimproved County Right of Way known as Van Nostrand Lane and Temporary Turnaround Easements within Stafford Place, Block E, Section 4 and Stafford Place Resubdivision, Block B. Section. 2 N ldwwllbm - W -*r= S 1 inch = 600 feet 009 4915 6600 CHESTERFIELD COUNTY DEPARTMENT OF UTILITIES 7993 6610 7075 6616 ti 50' Right of Way & Temporary Turnaround Easements to be Vacated 005 6701 D07 2.4.54. 009 8705 0�1 5051 6700 \3 00 010 1646 4 2114 37 6704 Oil 3535 6708 012 21121 6712 013 2221 6716 014 008 1 3 4711 20 6713 007 "Wo'j, 6717 006 3595 6721 005 2688 6725 012 8857 6617 , f CONLEY CHAIRILES 0 f 6621 FIAGERTYLN CHESTERFIELD VA 2383& all 9667 6615 010 0377 6611 009 1290 6607 008 2.108 6605 MCDORIVIAN BONNIE R 6701 HAGERTYLN PELL ANN-ELLA and PELL EVELYN F CHESTERFIELD VA BONNIE 6600 WOODPECKER RD CHESTERFIELD VA 23838 009 5319 0839 6709X 6600 ACCRA VOF [,,F( -R -)[,] %K,)7 PUP, R (,,T'F:[`Cj Chesterfield County r hi? intDi no c - is bein', piv,iced W y , a iwb iwv (X� Department of Utilities DO TO""GILARA N NEE I I EtfCC...)RAC, By usm it irininpstay , you ro -,g[`C3rlr, U) ari y camc,� .lux it I' prove,5 t- [� ' rouu,ai, i inch = 150 feet 3-Hubmoub Ames-DiopatO Advertising Affidavit CHESTERFIELD COUNTY RIGHT OF WAY OFFICE 9840 GOVERNMENT CENTER PKWY. P.O. BOX 608 CHESTERFIELD, VA 23832 Date ualegory 09/19/2018 Meetings and Events Won 5�Int TANS NOpT1IAC,E '[illie as ffay tread.the r &201% at w M W as sd ��y ttg�la gmeehnq a the P�' loom d t2tste�d caa�, yr. 1N Irwon DAD91AIiCE� b'e a 90`uhaaaed rift of uY bw Is Van tlmsaad loos with SkAord pax. tNak E, sxnon 1, u slwawa on a ales, (10011! office, Um 2L ldndm W1Y Ofitt i 300 E. Franklin Street Richmond, Virginia 23219 (804)649.6208 Description Ad Size TAKE NOTICE That on September 26, 2018, at 6:00 p.m. or as 2 x 24 L Publisher of the Richmond Times -Dispatch Account Number 6025752 Date September 19, 2018 waesbAss06ates,aue M*4a RCMR Itks Nix 04, Vi. This is to certify that the attached TAKE NOTICE That on Septe was 11joltledwtdaStdfmdpkteArsOds'r6io4b the Richmond Times -Dispatch, Inc. in the City of a slaws a s pkt Iri Orales GTmr<ses b Asw. published y berllSll,eardedFchuaryS,198tntq�ks Richmond, State of Virginia, on the following dates: a on fik in tlse 91h1 d iAelieanr� sh_ddata puEicfaditr desi4ed to he auesd9k toper. sons wih d6aama.InY paw wb4 m tlK�ibitY d the ka'Itl a aced to n�oahle �omnada0ons shodd caataaJar ice B tf. Oak to the scat at1*M Persaa 1Wr4 wits. V wv1z br 09rd#Y tieOdIIIthe hoard X Iter 09112, 09/19!2018 The First Insertion being given ... 09/12/2018 Newspaper reference: 0000818814 Sworn to and subscribed before me this Total Cost 231.00 otary Public Supervisor Janet Johnson Williams NOTARY PUBI.I( State of Virginia Commonwealth of Virginia 7566416 6fr11 G City of Richmond �y Commission ExpiresJune 3U, 2021 My Commission expires THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU CHESTERFIELD COUNTY BOARD OF SUPERVISORSof Meeting Date: September1 PUBLIC HEARING: Consider the Sale of County Property at 10000 Courtview Lane County Administrator's Comments: County Administrator:' v Board Action Requested: Approve the sale of County property at 10000 Courtview Lane to the highest bidder and authorize the Chairman of the Board of Supervisors and the County Administrator to execute the deed. Summary of Information: On June 27, 2018 the Board declared county property at 10000 Courtview Lane surplus and authorized staff to offer the property for sale. The property, containing 0.912 acres is located at the corner of Beach and Iron Bridge Roads and is the 2891 square foot former Risk Management Building/DMV. The appraised value of the property is $607,000. Staff received multiple offers and recommends that the Board approve the sale of the site to the highest bidder (currently $775,000). The property is zoned C-2 which allows multiple uses including office, bank, sit-down restaurant, and retail. The purchaser may request rezoning if additional uses are desired. Bids will not be accepted after September 28, 2018. Unsuccessful bidders will be referred to Economic Development for assistance in identifying alternate locations for their business. A public hearing is required to convey county property. Approval is recommended. District: Dale Preparer: John W. Harmon Title: Real Property Manager Attachments: E]Yes No # Ricbmoub gimes-Diopatdi Advertising Affidavit 300 E. Franklin Street Richmond, Virginia 23219 (804)649-6208 CHESTERFIELD COUNTY RIGHT OF WAY OFFICE 9840 GOVERNMENT CENTER PKWY. P.O. BOX 608 CHESTERFIELD, VA 23832 Account Number 6025752 September 19, 2018 Date Category Description Ad Size Total Cost 09/25)2018 Meetings and Events TAKE NOTICE That on September 26, 2018. at 6:00 p.m. or as 2 x 16 L 87.00 Tikffa UQRXNAid aissooni rale b�bar0,�e0oDrdd �d tOUltYaf�sl�t �9 ��e� ��gliClul�,Ya �q,Nld�! �EC6`iQafal d hBdbgMll as lODf4 Callh�rrlal�,�?lb6119309B0E1. tlleplle�laaln�nikel�It�Way�• 6ak 00,Yf�I�adII�tI� tkaaeiltdlTalia� �Id pis bea h boy of B'30i L 0 A PL, Il Y SW t�katat gl6 f 9*0111195001 5001 thea al�falE�abk�sb�conbctl� iatB,C�km�eBoaid�arl �i�iq� pr�lr Slfil�5 f II tl� I�f nMat �fy Publisher of the Richmond Times -Dispatch This is to certify that the attached TAKE NOTICE That on Septe was published by the Richmond Times -Dispatch, Inc. in the City of Richmond, State of Virginia, on the following dates: 09/19/2018 The First insertion being given ... 09/19/2018 Newspaper reference: 0000822145 Sworn to and subscribed before me this �otaPublic 6V Supervisor JanetJohnsuu Witli:ums NOTARY PUBLI( State of Virginia CbmmUnweallh of ��irgiuia 756641() City of Richmond My Commission k.xpu•ty June 3U, 2021 My Commission expires THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: September 26, 2018 Item Number: 19. Subject: Closed Session County Administrator's Comments: County Admi Board Action Requested: Summary of Information: Closed session (1) pursuant to § 2.2-3711(A)(5), Code of Virginia, 1950, as amended, to discuss prospective businesses locating in the County, where no previous announcement has been made of the businesses' interest in locating in the County, and an existing business expanding in the County, where no previous announcement has been made of the business' interest in expanding in the County; and (2) pursuant to § 2.2-3711(A)(8) for consultation with the County Attorney regarding legal matters (a) related to item (1) above, (b) related to opioid litigation, and (c) related to Shoosmith v. County of Chesterfield and Bishop v. Harowitz, all of which require the provision of legal advice. Preparer: Jeffrey L. Mincks Title: County Attorney 0623:113129.3 Attachments: Yes ■ No CHESTERFIELD BOARD OF SUPERVISORS Page 1 of 1 fur ,c+ry AGENDA �N�RiGlt15Y�"�a Meeting Date: September 26, 2018 Item Number: 20. Subject: Adjournment and Notice of Next Scheduled Meeting Supervisors County Administrator's Comments: County Administrator: �9 Board Action Requested: Summary of Information: of the Board of Motion of adjournment and notice of joint work session of the Board of Supervisors and Planning Commission on October 1, 2018, at 2 p.m. in Room 502 at the County Administration Building to discuss the Comprehensive Plan update. Preparer: Janice Blakley Attachments: 1:1 Yes Title: Clerk to the Board of Supervisors No # 4C :�-�S