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07/25/2018 MinutesA BOARD OF SUPERVISORS MINUTES July 25, 2018 Supervisors in Attendance: Ms. Dorothy A. Jaeckle, Chair Ms. Leslie A. T. Haley, Vice Chair Mr. Christopher M. Winslow Mr. James M. Holland Mr. Stephen A. Elswick Dr. Joseph P. Casey County Administrator Ms. Jaeckle called the meeting to order at 3:00 p.m. 1. APPROVAL OF MINUTES FOR JUNE 27, 2018 On motion of Mr. Winslow, seconded by Ms. Haley, the Board approved the minutes of June 27, 2018, as submitted. Ayes: Jaeckle, Haley, Winslow, Holland and Elswick. Nays: None. 2. REQUESTS TO POSTPONE AGENDA ITEMS AND ADDITIONS, DELETIONS OR CHANGES IN THE ORDER OF PRESENTATION On motion of Mr. Winslow, seconded by Ms. Haley, the Board added Item 13.B.18., Initiation of Application for a Rezoning to Light Industrial (I-1) on Approximately 17 Acres Located on the South Line of Powhite Parkway, the West Line of Genito Place, and North of Tredegar Lake Parkway, and approved the agenda, as amended. Ayes: Jaeckle, Haley, Winslow, Holland and Elswick. Nays: None. 3. WORK SESSIONS 3.A. EVERY DAY EXCELLENCE - DEPARTMENT OF GENERAL SERVICES, BUILDINGS AND GROUNDS DIVISION Mr. Clay Bowles, Director of General Services, shared a recent example with the Board of Supervisors relative to the vital role the county's custodial team plays in the county's overall success, specifically Mr. David Oliver. All Board members expressed their appreciation to Mr. Oliver for his cost savings to the county. Dr. Casey introduced Mr. Daniel Cohen, new Director of Community Enhancement, effective July 30, 2018. He stated Mr. Cohen has over 30 years of community development and planning experience and has held several key positions with local government agencies and the private sector. All Board members welcomed Mr. Cohen to county leadership. 18-441 07/25/18 3.B. COUNTY FAIR UPDATE Ms. Brenda White, County Fair General Manager, highlighted the events of the upcoming 105th Chesterfield County Fair being held on August 24th through September 1St. She then reviewed this year's new attractions and entertainment, such as concerts, a beauty contest, parades, a variety of shows, a heritage village, all kinds of food and BINGO. She stated the fair creates the recipe to make a wholesome, fun, educational and exciting event for people of all ages. 3.C. DOMINION ENERGY ANNUAL UPDATE Mr. James Beazley, Manager -Regional, State and Local Affairs, Dominion Energy, provided an update to the Board of Supervisors on activities of Dominion Energy. He stated the largest fossil -fueled power station in Virginia supplies 12 percent of the electricity in Dominion Energy's service territory. He further stated there has been nearly $1 billion in environmental improvements at the station over the last decade. Regarding the Chesterfield -Hopewell 230kV rebuild, he stated the project will rebuild a transmission line from the Chesterfield Power Station Substation to the Hopewell Substation. He also reviewed additional transmission projects which include the Chesterfield Power Station Substation to Lakeside Substation (Henrico County) and the Chesterfield Power Station Substation to Tyler Substation (Chester/Enon Area). Regarding security, he stated safety and storm preparation tips are shared via social media and media partners, and customers with medical needs are notified in advance of possible multi -day power outages. He further stated field crews and support teams follow strict safety guidelines to keep employees and customers safe during inclement weather and allow for adequate rest time throughout the restoration effort. Ms. Haley and Ms. Jaeckle commended the prompt responsiveness and efficiency of Dominion Energy when alerting the public to power outages. Mr. Beazley continued his presentation by highlighting storm safety measures, how to report an outage and major past storm events. Regarding advanced metering infrastructure, he stated smart meters are the new generation of meters and the backbone of a transformed distribution grid. He noted Dominion Energy offers an opt -out option for any residential customer that currently has a smart meter or is scheduled to receive one. He then reviewed the Strategic Underground Program which targets a limited number of outage -prone lines, noting that power restoration for all customers is faster when there are fewer repair jobs after a storm. Regarding energy conservation, he stated Dominion Energy's programs are designed to meet customers' needs and move closer towards Virginia's voluntary 10 percent energy conservation goal. In response to Dr. Casey's question regarding excessive power outages on Mockingbird Lane, Mr. Beazley stated there are several tree canopies over power lines running into the residential area. He further stated tree trimming work has been completed as well as additional boxes placed on the power line, in addition to undergrounding. 18-442 07/25/18 K It A A 3.D. DISCUSSION OF POTENTIAL AMENDMENT TO THE FY2019-2023 CAPITAL IMPROVEMENT PLAN TO EXPEDITE CONSTRUCTION OF A NEW ELEMENTARY SCHOOL IN THE MATOACA DISTRICT Mr. Matt Harris provided an update to the Board of Supervisors relative to the potential amendment to the FY2019-2023 Capital Improvement Plan to expedite construction of a new elementary school in the Matoaca District. He stated the purpose of the work session was to discuss potentially setting a public hearing to consider amendments to the School system's CIP. He further stated the FY2019-2023 schools CIP was adopted with placeholders in FY2022 and FY2023, that demonstrated the need for additional school facilities on the horizon. He further stated at the July 11, 2018 School Board meeting, the School Board requested that the Board of Supervisors consider amending the school CIP to expedite a new elementary school in the Matoaca District based on the following factors: taking a proactive approach to current and near-term enrollment growth, limiting the impacts of redistricting efforts (to be concurrent with Matoaca Elementary School redistricting process in 2019), construction and interest savings, and alignment with the development of the surrounding community. In response to Ms. Jaeckle's question, Mr. Harris stated the School Board voted to accelerate the process to allow the new elementary school opening to shift from Fall 2023 to Fall 2020. He further stated the School Board tabled acceleration of design noting contracts would not be awarded unless funding was approved by the Board of Supervisors. Ms. Haley stressed the importance of understanding the timeline relative to the School Board's request. In response to Ms. Haley's remarks, Mr. Harris noted staff's intention, regarding the request, was to lay out a range of scenarios relative to changes in capacities and enrollment trends. He noted the Board of Supervisors' action is ultimately required for change. In response to Ms. Jaeckle's question, Mr. Harris stated the public hearing is specifically to appropriate the funds because of the threshold. Mr. Harris continued his presentation by stating the School Board requests $36.3 million, which includes $2 million for an expanded gym, for the new elementary school to be moved from FY2022 to FY2019. He further stated alternative acceleration scenarios were considered, but not found feasible. He noted the topic does not have any impact on any other component of the 2013 referendum. Discussion ensued relative to the timeline of infrastructure projects that were approved through the bond referendum and potential acceleration strategies. Mr. Harris continued his presentation by reviewing school facility considerations. He stated countywide new single- family building permit activity is in line with long run averages; however, there is a disproportionate concentration along the western Route 360 corridor. He further stated student yield in the western geography is 20 percent higher than the countywide average. He noted the Magnolia Green Fire Station was also accelerated. Ms. Jaeckle expressed concerns relative to the sense of urgency to build an additional elementary school versus the acceleration of building a fire station. 18-443 07/25/18 Mr. Harris continued his presentation by reviewing school facility capacity. He stated functional capacity is the current standard and the school division is proposing to adopt design capacity standard with the update of the Comprehensive Plan. He further stated area elementary schools are at or quickly approaching the existing functional capacity standard. He stated the Public Facilities Plan suggests building a new school before reaching 120 percent of functional capacity. He further stated redistricting is planned in 2020 to align with the opening of replacement Matoaca Elementary School. He noted the accelerated timeline being considered avoids an additional redistricting period. Discussion ensued relative to accommodating building/ functional capacity standards/projections and programmatic measures. Mr. Harris then reviewed functional capacity projections specific to a 2017-2018 student population as the baseline, functional capacities from Chesterfield County Public Schools, assuming 500 new housing units per year proportionally spread amongst specific school zones, and .24 elementary school students per unit. He highlighted western Hull Street area growth and school projections data. Ms. Haley requested additional information relative to design capacity at 500 new housing units per year. Mr. Harris continued his presentation by reviewing the assumption of 350 new housing units per year in conjunction with western Hull Street area growth and school projections data measured against a Design Capacity approach. Dr. Casey noted the importance of measuring and monitoring the populations of the existing housing stock throughout the entire county. He stated better processes should be coordinated between the county and schools, knowledge shared with the public and an understanding of what is happening with trends. He further stated the next referendum would be based upon agreed upon methodologies. Discussion ensued relative to reliable countywide functional and design capacity models. Mr. Harris continued his presentation by reviewing the current attendance zone boundaries. Regarding financial considerations, he stated the July 2018 general obligation transaction produced 2.915 percent TIC, budget modeled at 4 percent, and savings of $7.5 million over the financing term. He further stated the market offers further potential savings and higher interest costs are likely moving forward. He stated potential acceleration to FY2019 saves an estimated $6.4 million. He noted operating impacts are accommodated through future budget cycles. Discussion ensued relative to the potential acceleration to FY2019 and impacts to other existing or planned referendum projects. Mr. Harris stated acceleration does not other existing or planned project. HE bonds are already contemplated for the project, and the new elementary school transaction if approved in a subsequent action. He noted potential private 18-444 negatively impact any further stated VPSA Matoaca Middle School could be added to the Board of Supervisors, contributions could 07/25/18 It It A further reduce costs. He stated the current CIP includes an increase in major maintenance funding; the plan is to be further refined this fall; and the pay-as-you-go component is key. In response to Mr. Holland's question, Mr. Harris stated the future site of the new elementary school in the Matoaca District has been identified and secured. Mr. Winslow expressed his appreciation to Mr. Harris and Budget and Management staff for their extensive data analysis relative to functional/design capacity trends. Mr. Elswick stated from 1998-2008 over 9,000 acres were zoned residential in western Chesterfield. He further stated with 5,900 additional homes already approved in the residential development pipeline, student enrollment will continue to swell in western Chesterfield. He stated his responsibility is to ensure schools are not overcrowded, as more families continue to move and build homes in that area of the county. Ms. Haley stated the timing provides an opportunity to place parameters around outstanding issues, specifically how functional capacity is determined and how data is captured. She recognized the need for additional facilities in western Chesterfield due to growth. In response to Mr. Winslow's request, Mr. Steve Haasch, Planning Manager, stated extensive revisions are being proposed to the school section of the Comprehensive Plan to address the issues of functional/design capacity. Dr. Casey stressed the importance of addressing the overcrowding issue. He noted an extensive redistricting exercise is slated as new schools come online. He complimented the efforts and analysis of Budget and Management staff for preparation of today's presentation. He also stressed the importance of completing an exercise with the school division regarding current strategies and what options exist to accelerate projects by one year. Mr. Elswick stressed the need for an additional middle school in his district to alleviate projected growth. Mr. Holland stated budgets are guides and stressed the importance of being reflective, reactive and adaptive. 4. REPORTS 4.A. REPORT OF PLANNING COMMISSION SUBSTANTIAL ACCORD DETERMINATION FOR CHESTERFIELD COUNTY PUBLIC SCHOOLS (CASE 18PD0228) TO PERMIT AN ELEMENTARY SCHOOL (REPLACEMENT OF HARROWGATE ELEMENTARY) IN RESIDENTIAL (R-7, R-12) DISTRICTS LOCATED IN THE BERMUDA DISTRICT 4.B. REPORT OF PLANNING COMMISSION SUBSTANTIAL ACCORD DETERMINATION FOR CHESTERFIELD COUNTY PARKS AND RECREATION (CASE 18PD0244) TO PERMIT A COMMUNITY PARK (REPLACEMENT OF HARROWGATE PARK) IN AN AGRICULTURAL (A) DISTRICT LOCATED IN THE BERMUDA DISTRICT The Board took no action on the following reports: a Report of Planning Commission Substantial Accord Determination for Chesterfield County Public Schools (Case 18PD0228) To Permit 18-445 07/25/18 an Elementary School (Replacement Of Harrowgate Elementary) in Residential (R-7, R-12) Districts Located in the Bermuda District; and a Report of Planning Commission Substantial Accord Determination for Chesterfield County Parks and Recreation (Case 18PD0244) To Permit a Community Park (Replacement of Harrowgate Park) in an Agriculture (A) District Located in the Bermuda District. 5. FIFTEEN -MINUTE CITIZEN COMMENT PERIOD ON UNSCHEDULED MATTERS Mr. Derrick Mitchell urged the Board to consider personal property tax exemptions for disabled veterans. Mr. Holland noted he spoke with Mr. Mitchell regarding eligibility criteria and informed him to speak with the Commissioner of the Revenue. Mr. Archie Bunch also urged the Board to consider personal property tax exemptions for disabled veterans. Ms. Cynthia Losen expressed concerns relative to Chesterfield's School Board Safety Task Force's proposal to arm retired and former law enforcement to work in elementary schools as mentors. Ms. Laura Smith expressed concerns relative to Chesterfield's School Board Safety Task Force's proposal to arm retired and former law enforcement to work in elementary schools as mentors. Ms. Lauren Dodds expressed concerns relative to Chesterfield's School Board Safety Task Force's proposal to arm retired and former law enforcement to work in elementary schools as mentors. 6. CLOSED SESSION PURSUANT TO SECTION 2.2-3711(A)(1), CODE OF VIRGINIA, 1950, AS AMENDED, RELATING TO THE PERFORMANCE OF THE COUNTY ADMINISTRATOR On motion of Mr. Winslow, seconded by Mr. Holland, the Board went into closed session pursuant to Section 2.2-3711(A)(1), Code of Virginia, 1950, as amended, relating to the performance of the County Administrator. Ayes: Jaeckle, Haley, Winslow, Holland and Elswick. Nays: None. Reconvening: Ms. Jaeckle called the evening session to order. On motion of Ms. Haley, seconded by Mr. Holland, the Board adopted the following resolution: WHEREAS, the Board of Supervisors has this day adjourned into Closed Session in accordance with a formal vote of the Board and in accordance with the provisions of the Virginia Freedom of Information Act; and WHEREAS, the Virginia Freedom of Information Act effective July 1, 1989 provides for certification that such Closed Session was conducted in conformity with law. 18-446 07/25/18 P] K 14 C' NOW, THEREFORE BE IT RESOLVED, the Board of Supervisors does hereby certify that to the best of each member's knowledge, i) only public business matters lawfully exempted from open meeting requirements under the Freedom of Information Act were discussed in Closed Session to which this certification applies, and ii) only such business matters were identified in the motion by which the Closed Session was convened were heard, discussed or considered by the Board. No member dissents from this certification. Mr. Winslow: Aye. Mr. Elswick: Aye. Ms. Haley: Aye. Ms. Jaeckle: Aye. Mr. Holland: Aye. 8. INVOCATION The Honorable James Holland, Dale District Supervisor, gave the invocation. 9. PLEDGE OF ALLEGIANCE Eagle Scout Michael McDaniel, Jr. led the Pledge of Allegiance to the Flag of the United States of America. 10. COUNTY ADMINISTRATION UPDATE 10.A. PRESENTATION FROM CHURCH OF JESUS CHRIST OF LATTER DAY SAINTS TO THE DEPARTMENT OF FIRE AND EMERGENCY MEDICAL 9RRVTCRS Mr. Matt Scott, President of the Regional Church of Jesus Christ of Latter Day Saints, and a resident of Chesterfield County, made a presentation to the Fire and EMS Department, on behalf of the church. He also presented a certificate of appreciation to Chief Loy Senter. 10.C. OTHER COUNTY ADMINISTRATION UPDATES • Dr. Casey noted the introduction of Mr. Daniel Cohen, new Director of Community Enhancement, was made at the afternoon session. • Dr. Casey congratulated Mrs. Sara Hall, Deputy Clerk to the Board of Supervisors, who recently fulfilled all the requirements of the Certified Municipal Clerk Program and earned her CMC designation. He stated the CMC designation is a declaration that Mrs. Hall is proficient in the position of deputy clerk and she has demonstrated knowledge of administrative skills critical to government. • Dr. Casey announced staff closed on the summer bond sale this week and he was happy to report that the offering was very well received in the marketplace. He stated the transaction priced out at 2.91 percent, which is in line with or better than other recent AAA sales in the state. He further stated the transaction included direct sales to Virginia residents of more than $4.3 million, including over $1 million in sales to county residents. 18-447 07/25/18 • Dr. Casey was sad to report that a well-known Chesterfield resident, Mr. G.B. Spencer, Jr., passed away on June 29th. He stated he and his wife had been members of the Chesterfield County Fair Association since 1968. Through his efforts as fair manager, he stated Mr. Spencer strengthened the fair's reputation as a wonderful family event, improved the fair's financial situation and instituted numerous new exhibits and attractions. • Dr. Casey announced two week ago, Budget and Management kicked off the county's annual Blueprint Chesterfield engagement campaign, meeting with Brandermill Lion's Club and the Bon Air Rotary. He stated staff has numerous other events scheduled throughout the summer to talk about what is going on in Chesterfield and where the community is headed. He further stated the first few events, including meeting with Eagle Scouts tonight, have been well received and have generated great conversation about the community's priorities. 11. BOARD MEMBER REPORTS Mr. Winslow announced the School Safety Task Force is making headway and welcomes comments, suggestions and questions from the community. Mr. Holland concurred with Mr. Winslow's remarks and expressed appreciation to members of the Parks and Recreation Department for their participation in the 4th of July celebration. 12. RESOLUTIONS 12.A. RECOGNIZING BOY SCOUTS UPON ATTAINING THE RANK OF EAGLE SCOUT Ms. Teresa Bonifas introduced Mr. Michael John McDaniel Jr., Mr. Alexander Vaughan Parlow, Mr. Eric Richard Blosser, Mr. John Michael Morley and Mr. Noah Alexander Johnson, who were present to receive the resolution. On motion of Mr. Winslow, seconded by Ms. Haley, the Board adopted the following resolution: WHEREAS, the Boy Scouts of America was incorporated by Mr. William D. Boyce on February 8, 1910, and was chartered by Congress in 1916; and WHEREAS, the Boy Scouts of America was founded to build character, provide citizenship training and promote physical fitness; and WHEREAS, after earning at least 21 merit badges in a wide variety of skills including leadership, service and outdoor life, serving in a leadership position in a troop, carrying out a service project beneficial to their community, being active in the troop, demonstrating Scout spirit, and living up to the Scout Oath and Law, Mr. Michael John McDaniel Jr., Mr. Tyler Charles McDaniel and Mr. Alexander 18-448 07/25/18 IC PI PI 14 Vaughan Parlow, all of Troop 2877, sponsored by Chester Presbyterian Church; Mr. Eric Richard Blosser and Mr. John Michael Morley, both of Troop 1891, sponsored by Bon Air United Methodist Church, and Mr. Noah Alexandre Johnson, Troop 876, sponsored by Mt. Pisgah United Methodist Church, have accomplished those high standards of commitment and have reached the long -sought goal of Eagle Scout, which is received by only four percent of those individuals entering the Scouting movement; and WHEREAS, growing through their experiences in Scouting, learning the lessons of responsible citizenship, and endeavoring to prepare themselves for a role as leaders in society, Michael, Tyler, Alexander, Eric, John and Noah have distinguished themselves as members of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 25th day of July 2018, publicly recognizes Mr. Michael John McDaniel Jr., Mr. Tyler Charles McDaniel, Mr. Alexander Vaughan Parlow, Mr. Eric Richard Blosser, Mr. John Michael Morley, and Mr. Noah Alexandre Johnson extends congratulations on their attainment of Eagle Scout, and acknowledges the good fortune of the county to have such outstanding young men as its citizens. Ayes: Jaeckle, Haley, Winslow, Holland and Elswick. Nays: None. Ms. Jaeckle, Ms. Haley and Mr. Winslow presented the executed resolutions and patches to each of the Eagle Scouts, accompanied by members of their families, congratulated them on their outstanding achievements, and wished them well in future endeavors. Each Eagle Scout provided details of their Eagle Scout project and expressed appreciation to their parents and others for their support. (It is noted Mr. Tyler Charles McDaniel was not in attendance.) 12.B. RECOGNIZING MR. JOHN RUCKART FOR HIS SERVICE AS A MEMBER OF THE ECONOMIC DEVELOPMENT AUTHORITY OF CHESTERFIELD COUNTY Mr. Garrett Hart introduced Mr. John Ruckart, who was present to receive the resolution. On motion of Mr. Holland, seconded by Mr. Winslow, the Board adopted the following resolution: WHEREAS, Mr. John Ruckart has served with distinction as a member of the Economic Development Authority from August 23, 1995, through June 30, 2018, serving as vice-chairman and secretary several times during his tenure; and WHEREAS, Mr. Ruckart played an integral role in defining the county's vision for Meadowville Technology Park; and 18-449 07/25/18 WHEREAS, Mr. Ruckart was instrumental in the acquisition of land and development of infrastructure projects and master planning for Meadowville Technology Park to facilitate the location of the park's first tenant in 2007, Northrop Grumman IT; and WHEREAS, Mr. Ruckart has assisted in the acquisition of property, formulation of a plan and the successful redevelopment of Cloverleaf Mall, which is now known as Stonebridge; and WHEREAS, Mr. Ruckart has provided guidance and leadership on numerous economic and community development projects for the betterment of Chesterfield County and its residents; and WHEREAS, Mr. Ruckart has faithfully and diligently performed the duties assigned to him as a member of the authority, consistently demonstrating leadership, understanding, and commitment to the issues coming before the Economic Development Authority during his tenure. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 25th day of July 2018, publicly recognizes Mr. John Ruckart, and expresses appreciation for his valuable time and commitment to Chesterfield County while serving on the Economic Development Authority of the County of Chesterfield, Virginia. AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented to Mr. Ruckart and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. Ayes: Jaeckle, Haley, Winslow, Holland and Elswick. Nays: None. Mr. Holland presented the executed resolution to Mr. Ruckart and expressed appreciation for his guidance and leadership while serving on the Economic Development Authority. Mr. Ruckart, accompanied by his family, thanked the Board for the special recognition and kind sentiments. 12.C. RECOGNIZING MRS. LESLIE RENEE TONEY MARTIN, DEPARTMENT OF UTILITIES, UPON HER RETIREMENT Mr. George Hayes introduced Mrs. Leslie Renee Toney Martin, who was present to receive the resolution. On motion of Mr. Holland, seconded by Ms. Haley, the Board adopted the following resolution: WHEREAS, Mrs. Leslie Renee Toney Martin joined the Chesterfield County Department of Utilities on July 20, 1987, as a Clerk Typist in Right of Way; and WHEREAS, prior to joining the Utilities Department, Mrs. Martin worked part-time at the Central Library and was a part-time Senior Clerical Aide in Building Inspections; and WHEREAS, Mrs. Martin was promoted to Senior Clerk Typist/Receptionist on July 1, 1988; and 18-450 07/25/18 P] PC WHEREAS, Mrs. Martin was promoted to Secretary on December 5, 1992, and to Administrative Secretary on June 23, 2001; and WHEREAS, Mrs. Martin demonstrated a desire to learn by successfully completing numerous classes to improve her skills; and WHEREAS, Mrs. Martin graduated from the Chesterfield University School of Quality and Continuous Improvement in 2000, received her Certificate in Office Administration from John Tyler Community College in 2009, and her Technology Generalist Certificate from the county's Learning and Performance Center in 2013; and WHEREAS, Mrs. Martin participated in the Utilities Employees Association for many years, served on the Museum Committee, and received a Certificate of Appreciation from The American Water Works Association for her participation in the 2001 Water Jam; and WHEREAS, Mrs. Martin was nominated for Utilities Department Employee of the Year in 1996 and 2017; and WHEREAS, Mrs. Martin is thoroughly knowledgeable in the division's policies and procedures and established the first system for tracking easements which greatly improved efficiency; and WHEREAS, Mrs. Martin is responsible for the scanning of nearly all of the 16,000 documents on the department's electronic storage system, making records readily available for use by customers; and WHEREAS, Mrs. Martin is known to be conscientious, dependable, and highly motivated, and for taking initiative and working with little or no supervision to complete work assignments ahead of schedule, and she will be sorely missed. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 25th day of July 2018, publicly recognizes the outstanding contributions of Mrs. Leslie Renee Toney Martin, and extends on behalf of its members and the residents of Chesterfield County, appreciation for her dedicated service to the county and congratulations upon her retirement, as well as best wishes for a long and happy retirement. AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented to Mrs. Martin, and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. Ayes: Jaeckle, Haley, Winslow, Holland and Elswick. Nays: None. Mr. Holland presented the executed resolution to Mrs. Martin, extended her sincere appreciation for her dedicated service and offered best wishes upon her retirement. Dr. Casey presented Mrs. Martin with an acrylic statue and county watch, highly praised her outstanding and noteworthy service and wished her well upon her retirement. 18-451 07/25/18 Ms. Haley, Mr. Elswick, Mr. Winslow commended Mrs. Martin for her dedicated to residents of Chesterfield County. A standing ovation followed. 13. NEW BUSINESS 13.A. APPOINTMENTS 13.A.1. COMMITTEE ON THE FUTURE and Mr. Holland all and exemplary service On motion of Ms. Haley, seconded by Mr. Winslow, the Board nominated/appointed Mr. Michael Weinstock and Mr. Frank Petroski to serve on the Committee on the Future, whose terms are indefinite at the pleasure of the Board of Supervisors. Ayes: Jaeckle, Haley, Winslow, Holland and Elswick. Nays: None. 13.B. CONSENT ITEMS 13.B.1. ADOPTION OF RESOLUTIONS 13.B.1.a. RECOGNIZING COUNTY EMPLOYEES UPON THEIR RETIREMENT 13.B.1.a.1. CAREER DEPUTY STEPHEN J. BLOUNT, SHERIFF'S OFFICE On motion of Mr. Winslow, seconded by Mr. Holland, the Board adopted the following resolution: WHEREAS, on May 4, 1998, Career Deputy Stephen J. Blount joined the Chesterfield County Sheriff's Office as a deputy under Sheriff Clarence G. Williams Jr., and has faithfully served the county for over 20 years, under Sheriff Williams, Sheriff Dennis S. Proffitt and current Sheriff Karl S. Leonard; and WHEREAS, prior to joining the Sheriff's Office, First Sergeant Promotable Stephen J. Blount had faithfully served his country in the United States Army for more than 20 years, including war -time deployments in Operations Golden Pheasant, Desert Shield and Desert Storm; and WHEREAS, Career Deputy Blount began his county service as a deputy in the jail facility, and was assigned to the Sheriff's Office Workforce after working in the jail facility for 18 months, where he was involved in four major construction projects: the Point of Rocks Park marsh boardwalk construction; Midlothian Mines project; Rockwood Park walking trails; and the Henricus Historical Park re- construction project; and WHEREAS, Career Deputy Blount was the first Range Master for the Sheriff's Office beginning October 2004, where he was instrumental in preparing Sheriff's Deputies for law enforcement duties and developing department's rifle operator and instructor courses and the low -light qualification course, and improving the firearms program; and WHEREAS, Career Deputy Blount worked in the Training Academy and earned several designations, including Range Master, General Instructor, Driving Instructor, Firearms Instructor, Three -Gun Instructor, Low -Light Instructor, Rifle 18-452 07/25/18 It A Instructor, Taser Instructor, and Armorer certifications as a Glock Armorer, Patrol Rifle Armorer, Remington Armorer and Smith & Wesson Armorer; and WHEREAS, Career Deputy Blount was transferred to the Civil Process Unit in April 2011, where he was responsible for implementing shotguns and rifles in the vehicles; and WHEREAS, Career Deputy Blount has demonstrated his versatility, skill under pressure and work ethic second to none by service of nearly 66,000 civil papers and countless responses to calls for service or assistance by the Chesterfield Police Department; and WHEREAS, in October 2005, Deputy Blount met all requirements to become the department's first Master Deputy and begin the career development program; and WHEREAS, Career Deputy Blount served on Sheriff's Office Process Action Teams for department -issued flashlights, ammunition, rifles, placement of the expandable baton, and the selection of a body armor product; and WHEREAS, Career Deputy Blount has aided in ensuring that employees of the Sheriff's Office meet the highest standards by serving as a field training officer; and WHEREAS, Career Deputy Blount demonstrated his commitment to the residents of Chesterfield County by serving on the Sheriff's Special Operations Response Team; and WHEREAS, Career Deputy Blount demonstrated his commitment to protecting the residents of Chesterfield County, using CIT talking and de-escalation techniques to save the life of a suicidal individual on Interstate 95; and WHEREAS, Career Deputy Blount received numerous letters of appreciation and commendation for his dedication and service to the employees and residents of Chesterfield County, including a commendation from the United States Marshal's Service Capital Area Regional Fugitive Task Force for arresting the suspected shooter from an active incident on Interstate 295; and WHEREAS, Career Deputy Blount has been actively involved in supporting the Virginia Special Olympics for several years by participating in both fundraising and numerous torch runs; and WHEREAS, Career Deputy Blount was selected as Employee of the Quarter in 2005, 2016 and again in 2017; and WHEREAS, Career Deputy Blount's awards include Life Saving, SORT, Specialized Service, Community Service, both Rifle and Pistol Marksmanship, Good Conduct with oak leaf, VLEPSC, and BOC. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes the outstanding contributions of Career Deputy Stephen J. Blount, expresses the appreciation of all residents for his service to Chesterfield County, and extends appreciation for his dedicated service to the county and congratulations upon his retirement, as well as best wishes for a long and happy retirement. Ayes: Jaeckle, Haley, Winslow, Holland and Elswick. Nays: None. 18-453 07/25/18 13.B.1.a.2. MR. JEROME KENDALL, GENERAL SERVICES DEPARTMENT On motion of Mr. Winslow, seconded by Mr. Holland, the Board adopted the following resolution: WHEREAS, Mr. Jerome Kendall joined Chesterfield County's Department of General Services on April 28, 2003, as the Records Administrator; and WHEREAS, Mr. Kendall wrote and implemented the county's first records management policy and, wrote a comprehensive records management manual; and WHEREAS, Mr. Kendall developed records management training that he taught regularly as part of Chesterfield University; and WHEREAS, Mr. Kendall worked with the General Assembly on changes to Virginia's records management program; and WHEREAS, Mr. Kendall was highly regarded in the local and state records profession and gave advice to others in the records management field; and WHEREAS, Mr. Kendall worked on a county -wide document destruction proposal, gained management support for this proposal, and procured and implemented the contract; and WHEREAS, Mr. Kendall assisted in developing procurements for services pertaining to the shredding of confidential documents, and provided contract administration oversight for these contracts; and WHEREAS, Mr. Kendall maintained productive relationships with many vendors that provided the county's offsite records storage and retrieval, confidential document shredding and the office copier contracts; and WHEREAS, Mr. Kendall received many compliments from county staff regarding his customer service skills and strong knowledge of records management practices and legal requirements; and WHEREAS, Mr. Kendall successfully managed the proper retention and destruction of over 27,000 boxes of stored inactive county records; and WHEREAS, Mr. Kendall wrote more than 40 informational records management articles for county employees, which were published on the county's Intranet; and WHEREAS, Mr. Kendall developed records transfer form templates, specific to county departments for their convenience and to improve the efficiency of the records transfer process; and WHEREAS, Mr. Kendall's previous work experience made him a valuable technical resource in matters concerning the county's Printing Center. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes the outstanding contributions of Mr. Jerome Kendall, expresses the appreciation of all residents for his service to Chesterfield County, and extends appreciation for his dedicated service to the county and congratulations upon his retirement, as well as best wishes for a long and happy retirement. Ayes: Jaeckle, Haley, Winslow, Holland and Elswick. Nays: None. 18-454 07/25/18 It IC 13.B.1.a.3. LIEUTENANT JAMES E. HENLEY, JR., FIRE AND EMERGENCY MEDICAL SERVICES DEPARTMENT On motion of Mr. Winslow, seconded by Mr. Holland, the Board adopted the following resolution: WHEREAS, Lieutenant James E. Henley, Jr. will retire from the Fire and Emergency Medical Department, Chesterfield County, on August 1, 2018; and WHEREAS, Lieutenant Henley attended Recruit School #21 in June 1989 and has faithfully served the county nearly 26 years; and WHEREAS, Lieutenant Henley served in various assignments as a firefighter and lieutenant at the Chester, Manchester, Bon Air, Clover Hill, Matoaca, Buford, Dale, Ettrick and the Airport Fire and EMS stations; and WHEREAS, Lieutenant Henley was deployed as part of a fire suppression team to the City of Franklin, Virginia in 1999 in the aftermath of catastrophic flooding caused by Hurricane Floyd; and .WHEREAS, Lieutenant Henley was deployed as a part of a statewide mutual aid firefighting taskforce to the Shenandoah Valley in April 2012 to assist with wildfire mitigation; and WHEREAS, Lieutenant Henley served as a member of the department's Hazardous Materials Incident Response Team, Foam Technician, and served as Assistant Team Leader since 2013; and WHEREAS, Lieutenant Henley served as an alternate Tactical Safety Officer, Motor Pump Operator evaluator, Emergency Vehicle Operator Course evaluator and Advanced Life Support provider for the department; and WHEREAS, Lieutenant Henley received numerous Unit Citations with the most notable being a Unit Citation received for his heroic efforts on April 26, 2011, where he was part of a team that assisted in the rescue of multiple occupants during an apartment fire on Martingale Road; and WHEREAS, Lieutenant Henley received an EMS Lifesave award for his lifesaving treatment of a patient in severe respiratory distress. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes the contributions of Lieutenant James E. Henley, Jr., expresses the appreciation of all residents for his service to the county, and extends their appreciation for his dedicated service and their congratulations upon his retirement. Ayes: Jaeckle, Haley, Winslow, Holland and Elswick. Nays: None. 18-455 07/25/18 13.B.1.a.4. LIEUTENANT KEVIN A. ROCHELLE, FIRE AND EMERGENCY MEDICAL SERVICES DEPARTMENT On motion of Mr. Winslow, seconded by Mr. Holland, the Board adopted the following resolution: WHEREAS, Lieutenant Kevin A. Rochelle will retire from the Chesterfield Fire and Emergency Medical Services Department, Chesterfield County, on July 1, 2018, after faithfully serving the county for 18 years; and WHEREAS, Lieutenant Rochelle began his service in March 2000, as a member of Recruit School #29, and served as a firefighter in various assignments at the Airport, Clover Hill, and Midlothian Fire and EMS Stations, and as a Lieutenant at the Courthouse Road, Clover Hill, and Bon Air Fire and EMS Stations; and WHEREAS, Lieutenant Rochelle served as an Alternate Tactical Safety Officer since 2014 to the present and in that position was responsible for the safety of his fellow firefighters engaged in emergency response activities; and WHEREAS, Lieutenant Rochelle served on the Truck 7 Apparatus Design Committee and served on the Chesterfield Fire and EMS Recruitment and Retention Committee where his service was vital in creating the mission and vision for a diverse workforce; and WHEREAS, Lieutenant Rochelle spent many hours developing and recruiting potential firefighters, contributing to the ongoing efforts to create a world class fire and emergency services department reflective of the community that it serves, and his steadfast guidance and candid input have been of enormous benefit to Chesterfield Fire and EMS, fostering a culture of pride and respect; and WHEREAS, Lieutenant Rochelle and the crew members of Truck 9 were awarded the Medal of Valor for their extraordinary efforts at the Wicklow Lane house fire on January 17, 2016; when all of the crews operating at this tragic incident exhibited discipline, skill, teamwork, and unwavering bravery in the face of danger while risking their lives to save others; and WHEREAS, Lieutenant Rochelle served as an Emergency Medical Technician at the Intermediate level providing compassionate care and advanced life support for the sick and injured since 2010. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes the contributions of Lieutenant Kevin A. Rochelle, expresses the appreciation of all residents for his service to the county, and extends their appreciation for his dedicated service and their congratulations upon his retirement. Ayes: Jaeckle, Haley, Winslow, Holland and Elswick'. Nays: None. 18-456 07/25/18 It A 13.B.i.a.5. BATTALION CHIEF BRIAN M. KEMP, FIRE AND EMERGENCY MEDICAL SERVICES DEPARTMENT On motion of Mr. Winslow, seconded by Mr. Holland, the Board adopted the following resolution: WHEREAS, Battalion Chief Kemp will retire from the Chesterfield Fire and Emergency Medical Services Department, Chesterfield County, on September 1, 2018, after faithfully serving the county and its residents for over 28 years; and WHEREAS, Battalion Chief Kemp began his service to the residents of Chesterfield County in November 1989 as a member of Recruit School #22, and served as a firefighter at the Airport, Clover Hill, Swift Creek, and Buford Fire and EMS Stations; and WHEREAS, Battalion Chief Kemp was called to active duty in November of 1990, and served with Hotel Battery, 1st Battalion, 11th Marines, 1st Marine Division during operations Desert Shield and Desert Storm where he was awarded the Navy Achievement Medal for his service; and WHEREAS, upon returning from military service, Battalion Chief Kemp served as a Nationally Registered Paramedic for 22 years; as a member of the Hazardous Materials Incident Team and the Hazardous Materials Incident Team Leader from 1992 until his retirement; and was a founding member of the Chesterfield Fire and Emergency Services Department Honor Guard where he served as an active member until his retirement; and WHEREAS, Battalion Chief Kemp served on numerous committees and workgroups to improve services to county residents and the work environment for members of the Chesterfield Fire and Emergency Medical Services Department, including the Uniform Quality Council, Specialty Team workgroup, Career Development workgroup, and most recently the Emergency Operations workgroup; and WHEREAS, Battalion Chief Kemp was promoted to lieutenant in March 1999, serving at the Swift Creek Fire and EMS Station, and as the lead instructor for Recruit Schools #31 and #32; and WHEREAS, Battalion Chief Kemp was promoted to captain in October 2005, serving at the Clover Hill, Airport, and Buford Road Fire and EMS Stations, and as executive officer to the Fire Chief; and WHEREAS, Battalion Chief Kemp was promoted to battalion chief in January 2014 and served in the Central Battalion, and as Battalion Chief of the Training and Education Division until his retirement; and WHEREAS, Battalion Chief Kemp was the recipient of several awards including a Life Save Award for reviving a patient in cardiac arrest. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes the contributions of Battalion Chief Brian M. Kemp, expresses the appreciation of all residents for his service to the county, and extends their appreciation for his dedicated service and their congratulations upon his retirement. Ayes: Jaeckle, Haley, Winslow, Holland and Elswick. Nays: None. 18-457 07/25/18 13.B.1.a.6. SERGEANT ERIC A. BOWENS, POLICE DEPARTMENT On motion of Mr. Winslow, seconded by Mr. Holland, the Board adopted the following resolution: WHEREAS, Sergeant Eric A. Bowens will retire from the Chesterfield County Police Department on August 1, 2018 after providing 27 years of outstanding service to the residents of Chesterfield County; and WHEREAS, Sergeant Bowens began his law enforcement career in 1991 as a Patrol Officer and has faithfully served the county as a Desk Officer, Community Policing Officer, General Instructor, Evidence Technician, Background Detective, and Sergeant; and WHEREAS, during his tenure, Sergeant Bowens also served in the capacity of Shift Sergeant, School Resource Officer Sergeant, and Administrative Sergeant; and WHEREAS, Sergeant Bowens served as the project manager for a grant -funded 360 School Camera Project, the goal of which was to allow officers to respond quickly and efficiently during emergencies, and his strong organizational skills kept the project on track and successfully met all objectives; and WHEREAS, Sergeant Bowens and his fellow School Resource Unit members were recognized with a Unit Citation for their dedication and attention to detail in achieving a higher than expected case clearance rate while maintaining a strong focus on their regular school -related security and other duties, receiving praise from school employees at all levels; and WHEREAS, Sergeant Bowens often utilized his knowledge and experience as a veteran of the Armed Services to assist Police Recruiters at military job fairs and displayed strong leadership skills during his tenure as a sergeant; and WHEREAS, Sergeant Bowens is recognized for his excellent communications and human relations skills, his strong work ethic, and his teamwork, all of which he has utilized within the Police Department and in assisting residents of Chesterfield County during his career; and WHEREAS, Sergeant Bowens has received numerous letters of commendation, thanks and appreciation for services rendered; and WHEREAS, Sergeant Bowens has provided the Chesterfield County Police Department with many years of loyal and dedicated service; and WHEREAS, Chesterfield County and the Board of Supervisors will miss Sergeant Bowens' diligent service. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes Sergeant Eric A. Bowens and extends on behalf of its members and the residents of Chesterfield County, appreciation for his service to the county, congratulations upon his retirement, and best wishes for a long and happy retirement. Ayes: Jaeckle, Haley, Winslow, Holland and Elswick. Nays: None. 18-458 07/25/18 It Ic PC 13.B.1.a.7. CORPORAL KENNETH S. CREWS, POLICE DEPARTMENT On motion of Mr. Winslow, seconded by Mr. Holland, the Board adopted the following resolution: WHEREAS, Corporal Kenneth Scott Crews will retire from the Chesterfield County Police Department on August 1, 2018, after providing over 28 years of quality service to the residents of Chesterfield County; and WHEREAS, Corporal Crews began his law enforcement career in 1990 as a Patrol Officer and faithfully served the county as Senior Police Officer, Master Police Officer, Career Police Officer, and Corporal; and WHEREAS, for over 25 years, Corporal Crews has served as a canine handler; and WHEREAS, Corporal Crews is one of the few Virginia Police Work Dog Association Master Trainers in the Metro - Richmond area; and WHEREAS, Corporal Crews has spent an extensive number of hours teaching and training new patrol canine and handlers for Chesterfield County, and he also works with and trains for neighboring jurisdictions, including Hopewell, Richmond, Henrico, Virginia State Police, Prince George, the U.S. Marshal's Service, and others; and WHEREAS, as a senior member of the canine section, Corporal Crews is looked upon as an informal leader and is often looked to for advice from his peers; and WHEREAS, Corporal Crews was recognized with a Police Star, one of the highest Police Officer recognition awards, for exhibiting extraordinary bravery for placing himself in harm's way as he ran and tackled a suspect who was taking aim and prepared to shoot the officer's canine with a bow and arrow; and WHEREAS, Corporal Crews received the Unit Citation Award as a member of the Police K-9 Unit for the exemplary service provided to the residents of Chesterfield County, fellow police officers and other multi -jurisdictional law enforcement agencies; and WHEREAS, Corporal Crews is recognized for his excellent communications and human relations skills, his strong work ethic, and his teamwork, all of which he has utilized within the Police Department and in assisting residents of Chesterfield County during his career; and WHEREAS, Corporal Crews has received numerous letters of commendation, thanks and appreciation for services rendered; and WHEREAS, Corporal Crews has provided the Chesterfield County Police Department with many years of loyal and dedicated service; and WHEREAS, Chesterfield County and the Board of Supervisors will miss Corporal Crews' diligent service. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes Corporal Kenneth Scott Crews and extends on behalf of its members and the residents of Chesterfield County, appreciation for his service to the county, congratulations upon his retirement, and best wishes for a long and happy retirement. Ayes: Jaeckle, Haley, Winslow, Holland and Elswick. Nays: None. 18-459 07/25/18 13.B.1.a.8. MRS. BONNIE B. NALEPA, POLICE DEPARTMENT On motion of Mr. Winslow, seconded by Mr. Holland, the Board adopted the following resolution: WHEREAS, Bonnie B. Nalepa will retire from the Chesterfield County Police Department on August 1, 2018, after providing 28 full-time and nine part-time years of outstanding quality service to the residents of Chesterfield County; and WHEREAS, Mrs. Nalepa began her career in 1981 as a Dispatcher, and she also faithfully served in the positions of Data Entry Operator, School Crossing Guard, Traffic Analyst, Crime Analyst, Police Intelligence Analyst and Police Intelligence Analyst II; and WHEREAS, due to Mrs. Nalepa's dedication, strong work ethic and excellent work, she was selected as the 1991 Civilian Employee of the Year; and WHEREAS, Mrs. Nalepa holds the distinction of being the Police Department's first Police Intelligence Analyst; and WHEREAS, Mrs. Nalepa served as the Intelligence Analyst for the Multi -Jurisdictional Special Operations Group as well as the Unsolved/Major Investigations Group where she has worked on cases involving organized crime to cold cases to cigarette traffickers, and during her career, she not only worked with local law enforcement, but with federal partners as well; and WHEREAS, Mrs. Nalepa was the administrator of the Crime Intel and Pen link databases and was instrumental in the creation and use of Crime Info, a database specifically designed to house, organize, track and present unsolved cases assigned to the UMIG, and she also developed and trained new analysts on the Crime Intel System; and WHEREAS, Mrs. Nalepa is considered an "expert" in the intelligence field and is well known and highly respected throughout the state; and WHEREAS, Mrs. Nalepa was presented with a Certificate of Achievement for the significant contributions of intelligence information provided towards solving several major cases with implications for national security, and her efforts resulted in bringing down a major counterfeit apparel operation with ties to overseas terrorism; and WHEREAS, Mrs. Nalepa was the recipient of a Unit Citation Award while serving as a member of the Multi - Jurisdictional Special Operation Group, after the group's tenacity and dedication during an investigation resulted in the seizure of over 17,000 fake designer goods, seven vehicles, $21,000 in cash, and the arrest and subsequent charge of 12 people with multiple felonies and misdemeanors; and WHEREAS, Mrs. Nalepa was recognized with an Achievement Award while serving as a member of the Unsolved/Major Investigations Group investigating the disappearance of a woman whose body was never found; through the work of the unit and the knowledge, skills and abilities in crime analysis that she provided, a suspect was identified, prosecuted, and convicted in the case that became the first "no -body" homicide in the history of Chesterfield County; and 18-460 07/25/18 D WHEREAS, Mrs. Nalepa was the recipient of a Chief's Commendation Award, where again, the missing victim was never found, and the complicated investigation led to largely circumstantial evidence; however, due to the perseverance, dedication, and skills of the detectives and the crime analyst, Mrs. Nalepa, a suspect was convicted of murder in the second "no -body" homicide in Chesterfield County; and WHEREAS, Mrs. Nalepa received a Chief's Commendation for her vast knowledge of intelligence collection and analyzation of information that was critical to the investigation and arrest of a suspect who attempted a major fraud through a fake business, had an ongoing plot to murder his wife, and was manufacturing the deadly toxin ricin; and WHEREAS, Mrs. Nalepa has provided the Chesterfield County Police Department with many years of loyal and dedicated service; and WHEREAS, Chesterfield County and the Board of Supervisors will miss Mrs. Nalepa's diligent service. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes Mrs. Bonnie B. Nalepa and extends on behalf of its members and the residents of Chesterfield County, appreciation for her service to the county, congratulations upon her retirement, and best wishes for a long and happy retirement. Ayes: Jaeckle, Haley, Winslow, Holland and Elswick. Nays: None. 13.B.1.a.9. MR. RALPH A. LOVERN JR., UTILITIES DEPARTMENT On motion of Mr. Winslow, seconded by Mr. Holland, the Board adopted the following resolution: WHEREAS, Mr. Ralph A. Lovern Jr. retired from the Chesterfield County Utilities Department on June 1, 2018; and WHEREAS, Mr. Lovern began his public-service career as a Senior Maintenance Worker for the Department of Utilities on March 5, 1990; and WHEREAS, Mr. Lovern worked in various positions throughout the department, gaining knowledge and experience that benefited the department and contributed to the day-to- day operations and maintenance activities; and WHEREAS, at the end Mr. Lovern's career, he faithfully served as a Utility Worker at the Proctors Creek Wastewater Treatment Plant for eight years until his retirement; and WHEREAS, Mr. Lovern supported the department's role of being a responsible protector of the environment by ensuring the collection system and wastewater treatment plant processes were not interrupted; and WHEREAS, Mr. Lovern worked dutifully to ensure that the wastewater that was treated at the Proctors Creek Wastewater Treatment Plant was safe, reliable, and environmentally sound and that the facility met all state and federal regulatory requirements; and 18-461 07/25/18 WHEREAS, Mr. Lovern's daily efforts contributed to recognition by the wastewater industry through numerous awards associated with the operation and maintenance of Chesterfield County's wastewater treatment facilities. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes Mr. Ralph A. Lovern and extends on behalf of its members and citizens of Chesterfield County, appreciation for more than 28 years of exceptional service to the county. Ayes: Jaeckle, Haley, Winslow, Holland and Elswick. Nays: None. 13.B.1.a.10. FIREFIGHTER JOHN ERIC AHERN, FIRE AND EMERGENCY MEDICAL SERVICES DEPARTMENT On motion of Mr. Winslow, seconded by Mr. Holland, the Board adopted the following resolution: WHEREAS, Firefighter John Eric Ahern retired from the Chesterfield Fire and Emergency Medical Services Department, Chesterfield County, on July 1, 2018; and WHEREAS, Firefighter Ahern began his career in Recruit School 422 on November 3, 1989; and WHEREAS, Firefighter Ahern has faithfully served the residents of Chesterfield County for more than 29 years as a Firefighter and Emergency Medical Technician at the Ettrick, Bensley, Bon Air, Buford, Chester, Clover Hill, Manchester, and Midlothian Fire and EMS Stations; and WHEREAS, Firefighter Ahern earned an EMS Unit Citation for saving the life of a citizen on April 30, 2002; and WHEREAS, Firefighter Ahern earned an EMS Unit Citation for his actions and performance on April 18, 2006, for a life-threatening automobile accident on River Road that ejected a patient and required focused teamwork and critical care; and WHEREAS, Firefighter Ahern earned an EMS Citation for his actions on October 15, 2007, with the team that responded to a motor vehicle accident involving an overturned vehicle requiring medical care as the trapped patient was removed from the vehicle; and WHEREAS, Firefighter Ahern was instrumental in training numerous firefighters in all facets of aerial ladder truck maintenance and emergency operations. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes the contributions of Firefighter John Eric Ahern, expresses the appreciation of all residents for his service to the county, and extends appreciation for his dedicated service and their congratulations upon his retirement. Ayes: Jaeckle, Haley, Winslow, Holland and Elswick. Nays: None. 18-462 07/25/18 Ic 13.B.2. APPROVAL OF A POLICE MUTUAL AID JOINT AVIATION AGREEMENT BETWEEN THE COUNTIES OF CHESTERFIELD AND HENRICO AND THE CITY OF RICHMOND On motion of Mr. Winslow, seconded by Mr. Holland, the Board authorized the Chief of Police to execute the Police Mutual Aid Joint Aviation Agreement between the counties of Chesterfield and Henrico and the City of Richmond, on behalf of the Chesterfield County Police Department. (It is noted a copy of the agreement is filed with the papers of this Board.) Ayes: Jaeckle, Haley, Winslow, Holland and Elswick. Nays: None. 13.B.3. AWARD OF CONSTRUCTION CONTRACT FOR ATHLETIC FIELD LIGHTING AT RIVER CITY SPORTSPLEX On motion of Mr. Winslow, seconded by Mr. Holland, the Board authorized the County Administrator to award and execute a construction contract, in the amount of $788,984 with Farmville Excavation T/A Icon Sign and Lighting for the IFB- 18-000349 athletic field lighting at River City Sportsplex. Ayes: Jaeckle, Haley, Winslow, Holland and Elswick. Nays: None. 13.B.4. DONATION OF SURPLUS SELF-CONTAINED UNDERWATER BREATHING APPARATUS EQUIPMENT TO THE VIRGINIA PORT AUTHORITY'S MARITIME INCIDENT RESPONSE TEAM On motion of Mr. Winslow, seconded by Mr. Holland, the Board approved the donation of surplus SCUBA equipment to the Virginia Port Authority's (VPA) Maritime Incident Response Team (MIRT), a broad maritime response organization comprised of local, state, and federal agencies that includes Chesterfield Fire and Emergency Medical Services. Ayes: Jaeckle, Haley, Winslow, Holland and Elswick. Nays: None. 13.B.5. SET DATES FOR PUBLIC HEARINGS 13.B.5.a. TO CONSIDER A CODE AMENDMENT RELATING TO THE NORTHERN JEFFERSON DAVIS HIGHWAY DESIGN DISTRICT On motion of Mr. Winslow, seconded by Mr. Holland, the Board set August 22, 2018, as the date for a public hearing to consider a code amendment relating to the Northern Jefferson Davis Highway Design District. Ayes: Jaeckle, Haley, Winslow, Holland and Elswick. Nays: None. 18-463 07/25/18 13.B.5.b. TO CONSIDER AMENDMENTS TO THE COUNTY'S PARKING ORDINANCE TO PROVIDE FOR TEMPORARY AND PERMANENT NO PARKING AREAS WHENEVER APPROPRIATE NO PARKING SIGNS ARE POSTED On motion of Mr. Winslow, seconded by Mr. Holland, the Board set August 22, 2018, as the date for a public hearing to consider an ordinance amending the county's parking ordinance to provide for temporary and permanent no parking areas whenever appropriate no parking signs are posted. Ayes: Jaeckle, Haley, Winslow, Holland and Elswick. Nays: None. 13.B.6. ENDORSEMENT OF CANDIDATE SMART SCALE PROJECTS AND APPROPRIATION OF LEVERAGING FUNDS On motion of Mr. Winslow, seconded by Mr. Holland, the Board authorized staff to submit the specified projects for Smart Scale funding; appropriated $11 million for leveraging towards the 288-360 - Northbound Flyover to Bailey Bridge Connector project; and adopted the following resolution endorsing the Smart Scale candidate projects: WHEREAS, it is necessary that the local governing body endorse Smart Scale candidate projects. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Chesterfield County requests the Commonwealth Transportation Board provide funding for the following Smart Scale candidate projects submitted in 2018: 288/360 Northbound Flyover to Bailey Bridge Connector 288/360 Superstreet Intersection Improvements, Phase I 288/360 Superstreet Intersection Improvements, Phase II I-95/Route 10 Interchange Improvements, Phase II ITS Signal Upgrades Route 360/Courthouse Road Intersection Improvements Nash Road (Beach Road to Route 10) Extension Route 60 Safety and Operational Improvements at Courthouse Road/Huguenot Road (Quadrant Intersection) Route 60 Safety and Operational Improvements at N. Woolridge Road/Old Buckingham Road (Innovative Intersection) Route 60 Safety and Operational Improvements at Alverser Drive and Old Buckingham Road (Roundabout) Chippenham Parkway/Hopkins Road Interchange Improvement Route 1 (Falling Creek Wayside through Chippenham Parkway Interchange) Sidewalk/Multiuse Trail I-95/Willis Road Interchange Improvement Meadowville Technology Parkway at I=295 Widening Route 60 Priority Intersection Safety and Reliability Improvements Ayes: Jaeckle, Haley, Winslow, Holland and Elswick. Nays: None. 18-464 07/25/18 It A 13.B.7. INITIATION OF APPLICATION FOR A CONDITIONAL USE AND CONDITIONAL USE PLANNED DEVELOPMENT TO PERMIT A FIRE STATION AND EXCEPTIONS TO ORDINANCE REQUIREMENTS ON APPROXIMATELY 5.1 ACRES LOCATED ON HICKORY ROAD On motion of Mr. Winslow, seconded by Mr. Holland, the Board initiated an application for Conditional Use and Conditional Use Planned Development to permit a fire station (new Matoaca Fire Station) and exceptions to ordinance requirements on approximately 5.1 acres zoned Agricultural (A) and located at 6900 Hickory Road (Tax ID 776-623- Part of 7920); appointed Assistant Fire Chief James E. Fitch, II as agent for the Board; and waived disclosure requirements. Ayes: Jaeckle, Haley, Winslow, Holland and Elswick. Nays: None. 13.B.8. APPROVAL OF FY2018 YEAR-END ADJUSTMENT FOR THE TAX RELIEF FOR THE ELDERLY PROGRAM On motion of Mr. Winslow, seconded by Mr. Holland, the Board authorized the appropriation of $650,000 in excess FY2018 revenue to cover actuals in the Tax Relief for the Elderly and Disabled Program. Ayes: Jaeckle, Haley, Winslow, Holland and Elswick. Nays: None. 13.B.9. ACCEPTANCE OF STATE ROADS On motion of Mr. Winslow, seconded by Mr. Holland, the Board adopted the following resolution: WHEREAS, the streets described below are shown on a plat recorded in the Clerk's Office of the Circuit Court of Chesterfield County; and WHEREAS, the Resident Engineer for the Virginia Department of Transportation has advised this Board the streets meet the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportation. NOW, THEREFORE, BE IT RESOLVED, that this Board requests the Virginia Department of Transportation to add the streets described below to the secondary system of state highways, pursuant to Section 33.2-705, Code of Virginia, and the Department's Subdivision Street Requirements. AND, BE IT FURTHER RESOLVED, that this Board guarantees a clear and unrestricted right-of-way, as described, and any necessary easements for cuts, fills and drainage. AND, BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident Engineer for the Virginia Department of Transportation. 18-465 07/25/18 Project/Subdivision: Meadowville Landing at Rivers Bend Gart-i nn ') Type Change to the Secondary System miles of State Highways: AAA itinn Reason for Change: New Subdivision Street Pursuant to Code of Virginia Statute: §33.2-705 Street Name and/or Route Number • Rolling Tide Court, State Route Number 8004 From: James Overlook Drive, (Route 8000) To: End of Maintenance, a distance of: 0.03 miles. Recordation Reference: Plat Book 239, Page 15 Right of Way width (feet) = 50 • James Overlook Court, State Route Number 8001 From: James Overlook Drive, (Route 8000) To: The cul-de-sac, a distance of: 0.05 miles. Recordation Reference: Plat Book 239, Page 15 Right of Way width (feet) = 50 • James Overlook Drive, State Route Number 8000 From: Sternwalk Court, (Route 8003) To: Rolling Tide Court, (Route 8004), a distance of: 0.06 miles. Recordation Reference: Plat Book 239, Page 15 Right of Way width (feet) = 50 • James Overlook Drive, State Route Number 8000 From: James Overlook Circle, (Route 8002) To: Sternwalk Court, (Route 8003), a distance of: 0.06 miles. Recordation Reference: Plat Book 239, Page 15 Right of Way width (feet) = 50 • James Overlook Drive, State Route Number 8000 From: 0.02 miles east Deepwater Cove Drive, (Route 7636) To: James Overlook Court, (Route 8001), a distance of: 0.04 miles. Recordation Reference: Plat Book 239, Page 15 Right of Way width (feet) = 50 • James Overlook Drive, State Route Number 8000 From: Rolling Tide Court, (Route 8004) To: End of Maintenance, a distance of: 0.07 miles. Recordation Reference: Plat Book 239, Page 15 Right of Way width (feet) = 50 • James Overlook Circle, State Route Number 8002 From: James Overlook Drive, (Route 8000) To: The cul-de-sac, a distance of: 0.08 miles. Recordation Reference: Plat Book 239, Page 15 Right of Way width (feet) = 50 • Sternwalk Court, State Route Number 8003 From: James Overlook Drive, (Route 8000) To: The cul-de-sac, a distance of: 0.12 miles. Recordation Reference: Plat Book 239, Page 15 Right of Way width (feet) = 50 • James Overlook Drive, State Route Number 8000 From: James Overlook Court, (Route 8001) To: James Overlook Circle, (Route 8002), a distance of: 0.06 miles. Recordation Reference: Plat Book 239, Page 15 Right of Way width (feet) = 50 18-466 07/25/18 A 14 And, further, the Board adopted the following resolution: WHEREAS, the streets described below are shown on a plat recorded in the Clerk's Office of the Circuit Court of Chesterfield County; and WHEREAS, the Resident Engineer for the Virginia Department of Transportation has advised this Board the streets meet the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportation. NOW, THEREFORE, BE IT RESOLVED, that this Board requests the Virginia Department of Transportation to add the streets described below to the secondary system of state highways, pursuant to Section 33.2-705, Code of Virginia, and the Department's Subdivision Street Requirements. AND, BE IT FURTHER RESOLVED, that this Board guarantees a clear and unrestricted right-of-way, as described, and any necessary easements for cuts, fills and drainage. AND, BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident Engineer for the Virginia Department of Transportation. Project/Subdivision: Crimson Crest Section 2 Type Change to the Secondary System miles of State Highways: Addition Reason for Change: New Subdivision Street Pursuant to Code of Virginia Statute: §33.2-705 Street Name and/or Route Number • Ivory Bill Lane, State Route Number 7668 From: 0.01 miles northwest of Ivory Bill Court, (Route 7669) To: The cul-de-sac, a distance of: 0.29 miles. Recordation Reference: Plat Book 199, Page 86 Right of Way width (feet) = 50 • Ivory Bill Court, State Route Number 7669 From: 0.01 miles southeast of Ivory Bill Lane, (Route 7668) To: The cul-de-sac, a distance of: 0.08 miles. Recordation Reference: Plat Book 199, Page 86 Right of Way width (feet) = 44 And, further, the Board adopted the following resolution: WHEREAS, the streets described below are shown on a plat recorded in the Clerk's Office of the Circuit Court of Chesterfield County; and WHEREAS, the Resident Engineer for the Virginia Department of Transportation has advised this Board the streets meet the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportation. NOW, THEREFORE, BE IT RESOLVED, that this Board requests the Virginia Department of Transportation to add the streets described below to the secondary system of state highways, pursuant to Section 33.2-705, Code of Virginia, and the Department's Subdivision Street Requirements. 18-467 07/25/18 AND, BE IT FURTHER RESOLVED, that this Board guarantees a clear and unrestricted right-of-way, as described, and any necessary easements for cuts, fills and drainage. AND, BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident Engineer for the Virginia Department of Transportation. Project/Subdivision: Wynwood at Foxcreek Section 1 Type Change to the Secondary System miles of State Highways: Addition Reason for Change: New Subdivision Street Pursuant to Code of Virginia Statute: §33.2-705 Street Name and/or Route Number • Gossamer Drive, State Route Number 8009 From: Lilting Moon Drive, (Route 8010) To: The end of maintenance, a distance of: 0.02 miles. Recordation Reference: Plat Book 226, Page 59 Right of Way width (feet) = 61 • Gossamer Drive, State Route Number 8009 From: 0.01 miles southwest of Strider Road, (Route 8005) To: Lilting Moon Drive, (Route 8010), a distance of: 0.05 miles. Recordation Reference: Plat Book 226, Page 59 Right of Way width (feet) = 61 • Lilting Moon Drive, State Route Number 8010 From: Gossamer Drive, (Route 8009) To: The cul-de-sac, a distance of: 0.22 miles. Recordation Reference: Plat Book 226, Page 59 Right of Way width (feet) = 53 And, further, the Board adopted the following resolution: WHEREAS, the streets described below are shown on a plat recorded in the Clerk's Office of the Circuit Court of Chesterfield County; and WHEREAS, the Resident Engineer for the Virginia Department of Transportation has advised this Board the streets meet the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportation. NOW, THEREFORE, BE IT RESOLVED, that this Board requests the Virginia Department of Transportation to add the streets described below to the secondary system of state highways, pursuant to Section 33.2-705, Code of Virginia, and the Department's Subdivision Street Requirements. AND, BE IT FURTHER RESOLVED, that this Board guarantees a clear and unrestricted right-of-way, as described, and any necessary easements for cuts, fills and drainage. AND, BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident Engineer for the Virginia Department of Transportation. Project/Subdivision: Wynwood at Foxcreek Section 1 and Strider Road Type Change to the Secondary System miles of State Highways: Addition Reason for Change: New Subdivision Street Pursuant to Code of Virginia Statute: §33.2-705 Street Name and/or Route Number 18-468 07/25/18 P] A • Strider Place, State Route Number 8007 From: Strider Road, (Route 8005) To: The end of maintenance, a distance of: 0.02 miles. Recordation Reference: Plat Book 226, Page 59 Right of Way width (feet) = 61 • Strider Road, State Route Number 8005 From: Strider Place, (Route 8007) To: Thornapple Run, (Route 8008), a distance of: 0.07 miles. Recordation Reference: Plat Book 226, Page 59 Right of Way width (feet) = 70 • Thornapple Run, State Route Number 8008 From: Strider Road, (Route 8005) To: The end of maintenance, a distance of: 0.01 miles. Recordation Reference: Plat Book 226, Page 59 Right of Way width (feet) = 61 • Strider Road, State Route Number 8005 From: Woolridge Road, (Route 668) To: Strider Place, (Route 8007), a distance of: 0.05 miles. Recordation Reference: Plat Book 226, Page 59 Right of Way width (feet) = 90 • Gossamer Drive, State Route Number 8009 From: Strider Road, (Route 8005) To: The end of maintenance, a distance of: 0.02 miles. Recordation Reference: Plat Book 226, Page 59 Right of Way width (feet) = 61 • Gossamer Drive, State Route Number 8009 From: Strider Road, (Route 8005) To: The end of maintenance, a distance of: 0.01 miles. Recordation Reference: Plat Book 226, Page 59 Right of Way width (feet) = 61 • Rohan Way, State Route Number 8006 From: Gossamer Drive, (Route 8009) To: The end of maintenance, a distance of: 0.02 miles. Recordation Reference: Plat Book 225, Page 59 Right of Way width (feet) = 53 • Strider Road, State Route Number 8005 From: Thornapple Run, (Route 8008) To: Gossamer Drive, (Route 8009), a distance of: 0.05 miles. Recordation Reference: Plat Book 226, Page 59 Right of Way width (feet) = 70 And, further, the Board adopted the following resolution: WHEREAS, the street described below is shown on a plat recorded in the Clerk's Office of the Circuit Court of Chesterfield County; and WHEREAS, the Resident Engineer for the Virginia Department of Transportation has advised this Board the street meets the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportation. 18-469 07/25/18 NOW, THEREFORE, BE IT RESOLVED, that this Board requests the Virginia Department of Transportation to add the street described below to the secondary system of state highways, pursuant to Section 33.2-705, Code of Virginia, and the Department's Subdivision Street Requirements. AND, BE IT FURTHER RESOLVED, that this Board guarantees a clear and unrestricted right-of-way, as described, and any necessary easements for cuts, fills and drainage. AND, BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident Engineer for the Virginia Department of Transportation. Project/Subdivision: Wynwood at Foxcreek Section 2, a portion of Type Change to the Secondary System miles of State Hig Additinn Reason for Change: New Subdivision Street Pursuant to Code of Virginia Statute: §33.2-705 Street Name and/or Route Number • Gossamer Drive, State Route Number 8009 From: 0.02 miles southwest of Lilting Moon Drive, (Route 8010) To: The end of maintenance, a distance of: 0.02 miles. Recordation Reference: Plat Book 226, Page 99 Right of Way width (feet) = 61 And, further, the Board adopted the following resolution: R;F WHEREAS, the streets described below are shown on a plat recorded in the Clerk's Office of the Circuit Court of Chesterfield County; and WHEREAS, the Resident Engineer for the Virginia Department of Transportation has advised this Board the streets meet the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportation. NOW, THEREFORE, BE IT RESOLVED, that this Board requests the Virginia Department of Transportation to add the streets described below to the secondary system of state highways, pursuant to Section 33.2-705, Code of Virginia, and the Department's Subdivision Street Requirements. AND, BE IT FURTHER RESOLVED, that this Board guarantees a clear and unrestricted right-of-way, as described, and any necessary easements for cuts, fills and drainage. AND, BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident Engineer for the Virginia Department of Transportation. Project/Subdivision: at Foxcreek Section 12 ystem miles of State Highways: aaaicion Reason for Change: New Subdivision Street Pursuant to Code of Virginia Statute: §33.2-705 Street Name and/or Route Number • Gossamer Drive, State Route Number 8009 From: Gossamer Terrace, (Route 8011) To: The end of maintenance, a distance of: 0.08 miles. Recordation Reference: Plat Book 232, Page 52 Right of Way width (feet) = 61 18-470 07/25/18 K • Gossamer Drive, State Route Number 8009 From: 0.04 miles southwest of Lilting Moon Drive, (Route 8010) To: Gossamer Terrace, (Route 8011), a distance of: 0.05 miles. Recordation Reference: Plat Book 232, Page 52 Right of Way width (feet) = 61 • Gossamer Terrace, State Route Number 8011 From: Gossamer Drive, (Route 8009) To: The cul-de-sac, a distance of: 0.11 miles. Recordation Reference: Plat Book 232, Page 52 Right of Way width (feet) = 53 And, further, the Board adopted the following resolution: WHEREAS, the streets described below are shown on a plat recorded in the Clerk's Office of the Circuit Court of Chesterfield County; and WHEREAS, the Resident Engineer for the Virginia Department of Transportation has advised this Board the streets meet the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportation. NOW, THEREFORE, BE IT RESOLVED, that this Board requests the Virginia Department of Transportation to add the streets described below to the secondary system of state highways, pursuant to Section 33.2-705, Code of Virginia, and the Department's Subdivision Street Requirements. AND, BE IT FURTHER RESOLVED, that this Board guarantees a clear and unrestricted right-of-way, as described, and any necessary easements for cuts, fills and drainage. AND, BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident Engineer for the Virginia Department of Transportation. Project/Subdivision: Hallsl Tv)e Chancre to the Secondary } Section 8 stem miles of State Hi Reason for Change: New Subdivision Street Pursuant to Code of Virginia Statute: §33.2-705 Street Name and/or Route Number • Saville Chase Road, State Route Number 7884 From: Montcroft Way, (Route 7883) To: Spaulding Lane, (Route 8012), a distance of: 0.12 miles. Recordation Reference: Plat Book 232, Page 6 Right of Way width (feet) = 44 • Saville Chase Road, State Route Number 7884 From: 0.13 miles north of Spaulding Lane, (Route 8012) To: The end of maintenance, a distance of: 0.02 miles. Recordation Reference: Plat Book 232, Page 6 Right of Way width (feet) = 44 • Spaulding Lane, State Route Number From: Brightwalton Road, (Route 7446) To: Saville Chase Road, (Route 7884), miles. Recordation Reference: Plat Book 232, Right of Way width (feet) = 44 18-471 8012 a distance of: 0.05 Page 6 07/25/18 • Brightwalton Road, State Route Number 7446 From: 0.01 miles northwest of Montcroft Way (Route7883) To: Spaulding Lane (Route 8012), a distance of: 0.14 miles. Recordation Reference: Deed Book 10294, Page 710 Right of Way width (feet) = 94 • Brightwalton Road, State Route Number 7446 From: Spaulding Lane (Route 8012) To: The end of maintenance, a distance of: 0.01 miles. Recordation Reference: Deed Book 10294, Page 710 Right of Way width (feet) = 94 • Saville Chase Road, State Route Number 7884 From: Spaulding Lane, (Route 8012) To: 0.13 miles north of Spaulding Lane, (Route 8012), a distance of: 0.13 miles. Recordation Reference: Plat Book 232, Page 6 Right of Way width (feet) = 44 And, further, the Board adopted the following resolution: WHEREAS, the streets described below are shown on a plat recorded in the Clerk's Office of the Circuit Court of Chesterfield County; and WHEREAS, the Resident Engineer for the Virginia Department of Transportation has advised this Board the streets meet the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportation. NOW, THEREFORE, BE IT RESOLVED, that this Board requests the Virginia Department of Transportation to add the streets described below to the secondary system of state highways, pursuant to Section 33.2-705, Code of Virginia, and the Department's Subdivision Street Requirements. AND, BE IT FURTHER RESOLVED, that this Board guarantees a clear and unrestricted right-of-way, as described, and any necessary easements for cuts, fills and drainage. AND, BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident Engineer for the Virginia Department of Transportation. Project/Subdivision: Hallsley Section 17 Type Change to the Secondary System miles of State Highways: Reason for Change: New Subdivision Street Pursuant to Code of Virginia Statute: §33.2-705 Street Name and/or Route Number • Mitchells Mill Drive, State Route Number 8022 From: Binley Road, (Route 7890) To: Mitchells Mill Court, (Route 8023), a distance of: 0.09 miles. Recordation Reference: Plat Book 239, Page 21Right of Way width (feet) = 44 • Mitchells Mill Drive, State Route Number 8022 From: Mitchells Mill Court, (Route 8023) To: The cul-de-sac, a distance of: 0.10 miles. Recordation Reference: Plat Book 239, Page 21 Right of Way width (feet) = 44 18-472 07/25/18 It • Mitchells Mill Court, State Route Number 8023 From: Mitchells Mill Drive, (Route 8022) To: The cul-de-sac, a distance of: 0.09 miles. Recordation Reference: Plat Book 239, Page 21 Right of Way width (feet) = 44 • Binley Road, State Route Number 7890 From: Mitchells Mill Drive, (Route 8022) To: The end of maintenance, a distance of: 0.01 miles. Recordation Reference: Plat Book 239, Page 21 Right of Way width (feet) = 47 • Binley Road, State Route Number 7890 From: 0.03 miles west of Old Castle Road, (Route 7897) To: Mitchells Mill Drive, (Route 8022), a distance of: 0.05 miles. Recordation Reference: Plat Book 239, Page 21 Right of Way width (feet) = 47 And, further, the Board adopted the following resolution: WHEREAS, the street described below is shown on a plat recorded in the Clerk's Office of the Circuit Court of Chesterfield County; and WHEREAS, the Resident Engineer for the Virginia Department of Transportation has advised this Board the street meets the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportation. NOW, THEREFORE, BE IT RESOLVED, that this Board requests the Virginia Department of Transportation to add the street described below to the secondary system of state highways, pursuant to Section 33.2-705, Code of Virginia, and the Department's Subdivision Street Requirements. AND, BE IT FURTHER RESOLVED, that this Board guarantees a clear and unrestricted right-of-way, as described, and any necessary easements for cuts, fills and drainage. AND, BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident Engineer for the Virginia Department of Transportation. Project/Subdivision: Hallsley Section 20 Type Change to the Secondary System miles of State Highways: nAAi 1-i nn Reason for Change: New Subdivision Street Pursuant to Code of Virginia Statute: §33.2-705 Street Name and/or Route Number • Binley Road, State Route Number 7890 From: 0.03 miles southwest of Old Castle Road, (Route 7922) To: The cul-de-sac, a distance of: 0.10 miles. Recordation Reference: Plat Book 240, Page 26 Right of Way width (feet) = 40 Ayes: Jaeckle, Haley, Winslow, Holland and Elswick. Nays: None. 18-473 07/25/18 13.B.10. APPROVAL OF LEASE EXTENSION FOR THE MIDLOTHIAN POLICE STATION On motion of Mr. Winslow, seconded by Mr. Holland, the Board approved a five-year extension to the lease with JSARGE, LLC, for 3000 square feet of office space at 20 N. Providence Road for the Midlothian Police Station, and authorized the County Administrator to execute the lease extension in a form approved by the County Attorney. Ayes: Jaeckle, Haley, Winslow, Holland and Elswick. Nays: None. 13.B.11. AUTHORIZATION FOR T -MOBILE TO APPLY FOR CONDITIONAL USE OR CONDITIONAL USE PLANNED DEVELOPMENT FOR COMMUNICATIONS ANTENNAE TO BE INSTALLED ON THE DUTCH GAP WATER TANK On motion of Mr. Winslow, seconded by Mr. Holland, the Board authorized T -Mobile to apply for conditional use or conditional use planned development for communications antennae to be installed on the Dutch Gap Water Tank. Ayes: Jaeckle, Haley, Winslow, Holland and Elswick. Nays: None. 13.B.12. DESIGNATION OF RIGHT OF WAY, A SIGHT DISTANCE EASEMENT FOR VIRGINIA DEPARTMENT OF TRANSPORTATION MAINTENANCE, TEMPORARY CONSTRUCTION EASEMENTS AND A DRAINAGE EASEMENT FOR VIRGINIA DEPARTMENT OF TRANSPORTATION MAINTENANCE ALONG HALLOWAY AVENUE AND HICKORY ROAD FOR THE MATOACA MIDDLE SCHOOL nnnTTTnuc On motion of Mr. Winslow, seconded by Mr. Holland, the Board designated right of way, a sight distance easement for VDOT maintenance, temporary construction easements and a drainage easement for VDOT maintenance along Halloway Avenue and Hickory Road for the Matoaca Middle School additions and authorized the County Administrator to execute the designation. Ayes: Jaeckle, Haley, Winslow, Holland and Elswick. Nays: None. 13.B.13. APPROVAL OF WATER AND SEWER CONTRACT WITH REFUNDS FOR MAGNOLIA GREEN PHASE 3 SANITARY SEWER EXTENSION On motion of Mr. Winslow, seconded by Mr. Holland, the Board approved a water and sewer contract with refunds for Magnolia Green Phase 3 Sanitary Sewer Extension, and authorized the County Administrator to execute any necessary documents. Ayes: Jaeckle, Haley, Winslow, Holland and Elswick. Nays: None. 18-474 07/25/18 It PE A 13.B.14. APPROPRIATION OF FUNDS FOR THE UPTON ROAD EXTENSION WOODLAKE PEDESTRIAN TUNNELS INSPECTION REPORT On motion of Mr. Winslow, seconded by Mr. Holland, the Board appropriated $640,000 in anticipated VDOT reimbursements for the Upton Road Extension (Rockfield Road to Existing Upton Road) Project and $50,000 in anticipated VDOT reimbursements for the Woodlake Pedestrian Tunnels Inspection Report. Ayes: Jaeckle, Haley, Winslow, Holland and Elswick. Nays: None. 13.B.15. APPROPRIATION OF ROAD CASH PROFFER FUNDS AND AUTHORIZATION TO PROCEED WITH DESIGN, RIGHT-OF-WAY ACQUISITION AND UTILITY RELOCATIONS FOR THE OTTERDALE ROAD (ROUTE 360 TO WOOLRIDGE ROAD) NG PROJECT On motion of Mr. Winslow, seconded by Mr. Holland, the Board appropriated $4,000,000 in road cash proffers ($2,900,000 from Traffic Shed 6 and $1,100,000 from Traffic Shed 11) and authorized the County Administrator to proceed with the design, right-of-way acquisition and utility relocations for the Otterdale Road (Route 360 to Woolridge Road) Widening Project. Ayes: Jaeckle, Haley, Winslow, Holland and Elswick. Nays: None. 13.B.16. DESIGNATION OF A DRAINAGE EASEMENT (PRIVATE) ON COUNTY PROPERTY FOR THE NEW BELL TRUCKING PROJECT ON STATION ROAD On motion of Mr. Winslow, seconded by Mr. Holland, the Board designated a 30 -foot drainage easement (private) on county property for the New Bell Trucking Project on Station Road. Ayes: Jaeckle, Haley, Winslow, Holland and Elswick. Nays: None. 13.B.17. APPROVAL OF NAMING THE ETTRICK PARK CONCESSION BUILDING THE "DR. SAMUEL E. BUSCH CONCESSION BUILDING" On motion of Mr. Winslow, seconded by Mr. Holland, the Board approved the naming of the Ettrick Park concession building the "Dr. Samuel E. Busch Concession Building." Ayes: Jaeckle, Haley, Winslow, Holland and Elswick. Nays: None. 13.B.18. INITIATE AN APPLICATION FOR A REZONING TO LIGHT INDUSTRIAL (I-1) ON APPROXIMATELY 17 ACRES LOCATED ON THE SOUTH LINE OF POWHITE PARKWAY, THE WEST LINE OF GENITO PLACE, AND NORTH OF TREDEGAR LAKE PARKWAY On motion of Mr. Winslow, seconded by Mr. Holland, the Board initiated a rezoning from Neighborhood Business (C-2) to Light Industrial (I-1) on approximately 17 acres and located on the south line of Powhite Parkway, the west line of Genito Place, and north of Tredegar Lake Parkway (Tax IDs 729 -692 - Part of 8021; 730 -692 -Parts of 2018, 3704 and 6305; and 731- 692 -Part of 2601); appointed Andrew G. Gillis as agent for the Board; and waived disclosure requirements. Ayes: Jaeckle, Haley, Winslow, Holland and Elswick. Nays: None. 18-475 07/25/18 The following item was removed from the Consent Agenda for public comment. 13.B.1.b. SUPPORTING CONSTRUCTION OF THE WESTCHESTER APARTMENTS USING PROCEEDS FROM TAX-EXEMPT BONDS ISSUED BY THE VIRGINIA HOUSING DEVELOPMENT AUTHORITY UNDER THEIR MIXED -INCOME PROGRAM Mr. Rodney Martin, Midlothian resident, expressed concerns relative to the lack of information supplied to residents regarding the mixed -income project. In response to Mr. Martin's remarks, Ms. Haley stated for this loan, the requirement is for at least 20 percent of the dwellings to be leased to persons making no more than $66,560 (80 percent of the County's median income), and the remaining 80 percent of the dwelling units will not be restricted. She further stated the benefit of this program to Chesterfield County is its inclusion of affordable housing as a percentage of the total housing allowed. She noted the HUD median household income for Chesterfield County for FY2018 is $83,200. She stated for the developer to obtain this financing, the Chesterfield County Board of Supervisors shall by resolution make a determination that providing residential housing and supporting facilities that serve people of low to moderate income will be enhanced if a portion of the units therein are occupied or held available for occupancy by people who are not of low and moderate income. Mr. Winslow stated the purpose of the resolution is to serve an income bracket in the county that need accessibility. Ms. Haley and Ms. Jaeckle noted to qualify for VHDA financing, state law requires that the Board pass a resolution supporting development of the mixed -income project. On motion of Ms. Haley, seconded by Mr. Holland, the Board adopted the following resolution supporting construction of the Westchester Apartments using proceeds from tax-exempt bonds issued by the Virginia Housing Development Authority under their mixed -income program: WHEREAS, the Board of Supervisors of the County of Chesterfield, Virginia, desires to make the determination required by Section 36-55.30:2.B of the Code of Virginia of 1950, as amended, in order for the Virginia Housing Development Authority to finance the economically mixed project (the "Project") described on Exhibit A attached hereto: NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE COUNTY OF CHESTERFIELD, VIRGINIA THAT: 1. the ability to provide residential housing and supporting facilities that serve persons or families of lower or moderate income will be enhanced if a portion of the units in the Project are occupied or held available for occupancy by persons and families who are not of low and moderate income; and 18-476 07/25/18 W It A 2. private enterprise and investment are not reasonably expected, without assistance, to produce the construction or rehabilitation of decent, safe and sanitary housing and supporting facilities that will meet the needs of low and moderate income persons and families in the surrounding area of the Project and this Project will induce other persons and families to live within such area and thereby create a desirable economic mix of residents in such area. Ayes: Jaeckle, Haley, Winslow, Holland and Elswick. Nays: None. 13.C. APPROVAL OF STAFFING RESOURCES FOR THE COMMONWEALTH'S ATTORNEY'S OFFICE Mr. Harris stated over the course of recent months, staff has remained engaged with the Commonwealth's Attorney's Office to assess workload issues in that area; since July 1, Interim Commonwealth's Attorney Ken Nickels has had numerous meetings with County Administrator, County Attorney and Police Chief to better position his office to resume a level of service in prosecuting misdemeanors that meets the Police Department's expectations. He further stated the proposal requests the creation of three full-time attorney positions, which would enable the Commonwealth's Attorney's Office in good faith to resume misdemeanor prosecutions for dockets set on August 1, 2018 and thereafter. He stated funding for the positions would come from the $125,000 contingency that was originally set aside for this purpose during the FY19 budget process in conjunction with some additional, previously unappropriated State Compensation Board dollars. Moving forward, he stated the county will continue to work with the Commonwealth's Attorney's Office to monitor resource needs, evaluate related processes, and continue to collectively work at the state level to help close some of the significant shortfalls in state support for the office. Ms. Haley expressed her appreciation to the Police Department for their efforts to resume a level of service in prosecuting misdemeanors. Mr. Winslow concurred with Ms. Haley's remarks and asked the legislative delegation to help the county obtain the funding to permanently eliminate the issue at the State Compensation Board level. Mr. Holland concurred with Board members' comments and stressed the importance of serving and representing the community. In response to Mr. Elswick's question, Mr. Harris stated all misdemeanor cases will be represented. He further stated the Police Department will remain engaged with the Commonwealth's Attorney's Office to continue to further strengthen their relationship and ensure the cases are being handled in the most efficient and effective manner possible, including immediate assistance on misdemeanor cases upon law enforcement request. 18-477 07/25/18 Ms. Jaeckle also stressed the importance of how to best serve the community going forward. She recommended having county staff engage with the Commonwealth's Attorney's Office for budgetary solutions related to docket administration. She expressed her appreciation to the Police Department for their continued efforts as well. On motion of Ms. Haley, seconded by Mr. Winslow, the Board created three full-time attorney positions for the Commonwealth's Attorney's Office, appropriated $65,000 in additional State Compensation Board revenue, and transferred $125,000 in already appropriated contingency funds to the Commonwealth's Attorney budget. Ayes: Jaeckle, Haley, Winslow, Holland and Elswick. Nays: None. 13.D. SET DATE FOR PUBLIC HEARING TO CONSIDER AMENDING THE FY2019-2023 CAPITAL IMPROVEMENT PLAN TO EXPEDITE CONSTRUCTION OF A NEW ELEMENTARY SCHOOL IN THE MATOACA DISTRICT Mr. Harris stated the FY2019-2023 schools CIP was adopted with placeholders in FY2022 and FY2023, that demonstrated the need for additional school facilities on the horizon. He further stated at the July 11, 2018 School Board meeting, the School Board requested that the Board of Supervisors consider amending the school CIP to expedite a new elementary school in the Mataoca District based on the following factors: taking a proactive approach to current and near-term enrollment growth, limiting the impacts of redistricting efforts (to be concurrent with Matoaca Elementary School redistricting process in 2019), construction and interest savings, and alignment with the development of the surrounding community. Ms. Jaeckle noted because of several citizen requests, she will allow public comment on the issue after Mr. Elswick's remarks. Mr. Elswick stated after listening to staff's recommendation and Board members' comments at the afternoon work session, he plans to make a motion to place the Magnolia Green Elementary School in the FY2020 CIP and have staff work with Schools to identify which reserve account the design funds would come from and bring the recommendation back to the Board of Supervisors at the August 22, 2018 meeting. Ms. Jaeckle called for public comment. Ms. Brenda Stewart encouraged the Board to concur with Mr. Elswick's motion to place the Magnolia Green Elementary School in the FY2020 CIP. She stated the documentation submitted by the School Board does not justify the request for acceleration of the new elementary school. Mr. Phil Lohr voiced his support of Mr. Elswick's motion to place the Magnolia Green Elementary School in the FY2020 CIP. Mr. Rodney Martin voiced his support of Mr. Elswick's recommendation to place the Magnolia Green Elementary School in the 2020 CIP. He expressed concerns relative to design/ functional capacity data provided by the School division. 18-478 07/25/18 PE 21 Ms. Samantha McMillian expressed concerns relative to Mr. Elswick's recommendation and stated when schools are overcrowded, it stresses the resources within that building and it makes it harder to reach a child's full potential. There being no one else to speak to the issue, the public hearing was closed. Mr. Winslow clarified the motion's intent. In response to Mr. Holland's question, Mr. Harris stated the current 2013 bond referendum is still on a seven-year schedule to be completed and acceleration does not negatively impact any existing or planned projects. Ms. Jaeckle stated she agrees that a new elementary school is needed in the western part of the county to address potential overcrowding issues. She further stated she believes in the benefit of accelerating some CIP projects. In response to Ms. Jaeckle's question, Mr. Harris stated the motion opens up additional opportunities for middle and high schools' modifications, which creates a cascading effect for the remainder of the projects. Mr. Elswick made a motion, seconded by Mr. Holland, for the Board to place the Magnolia Green Elementary School in the FY2020 CIP and have staff work with Schools to identify which reserve account the design funds would come from and bring the recommendation back to the Board of Supervisors at the August 22, 2018 meeting. Ayes: Jaeckle, Haley, Winslow, Holland and Elswick. Nays: None. 13.E. CONSIDERATION OF PURCHASING A PARCEL OF LAND FOR THE HARROWGATE PARK REPLACEMENT PROJECT Mr. Stuart Connock, Chief of Parks/Design and Construction, stated Harrowgate Elementary School was slated for renovation as a part of the 2013 referendum. He further stated as other projects from the referendum progressed, facility condition assessments and staff analyses recognized that it would be more cost effective, over the long run, to replace those schools rather than renovate. He stated school staff evaluated whether the existing sites could accommodate a rebuild or whether additional land would be required. In the case of Harrowgate Elementary School, he stated recognizing that the County's thoroughfare plan shows the need for an east -west connector road that could potentially run through the existing site in the future, it was determined that the replacement facility should be built on a different site. He further stated utilizing the cross -functional site selection team, staff evaluated five potential sites in the vicinity of the exiting site. He stated the site that was eventually selected, primarily because of the proximity to Carver Middle School, was the county -owned parcel commonly known as Harrowgate Park. He further stated nine parcels were considered before ultimately settling on the site the Board is requested to purchase, primarily because of its proximity to both the school sites and the park facilities that will remain at the rear of the schools. He stated upon approval of 18-479 07/25/18 purchase, staff will work to finalize a development plan for the site that will replace the existing park facilities. He further stated in September, staff will bring the development plan back before the Board and request, at that time, appropriation of funds for the development of the site so that the park replacement and school projects will be on similar timelines; thus, minimizing disruption to the surrounding community. In response to Mr. Elswick's questions, Ms. Meghan Coates stated the cost to rebuild the park is estimated around $5 million. She further stated the funding would come from a future bond sale, built into the next Virginia Resource Authority transaction. In response to Mr. Elswick's question, Mr. Connock clarified the placement of the park and new elementary school. Ms. Jaeckle stressed the importance of community input on the design of the park facility. In response to Ms. Jaeckle's question, Mr. Connock stated a schedule can be developed and actions are proposed as far as financing funds in order to deliver facilities for public use. In response to Mr. Elswick's question, Mr. Connock stated construction of the new elementary school is slated to begin in March 2019, with an opening set for September 2020. Mr. Harris noted a subsequent action would be needed to approve financing for the park and would not be timed up with a bond referendum. Discussion ensued relative to community input on the design of the park facility. On motion of Mr. Winslow, seconded by Ms. Haley, the Board approved the purchase of a parcel of land containing 21.2 acres, more or less, with improvements, for $700,000 from Harrowgate LC for the Harrowgate Park Replacement Project and authorized the County Administrator to execute the sales contract and deed. Ayes: Jaeckle, Haley, Winslow, Holland and Elswick. Nays: None. 14. FIFTEEN -MINUTE CITIZEN COMMENT PERIOD ON UNSCHEDULED MATTERS Mr. Rodney Martin expressed concerns relative to traffic concerns at the intersection of Coalfield and Woolridge Roads. 15. DEFERRED ITEMS There were no Deferred Items at this time. 18-480 07/25/18 9 It A 16. REQUESTS FOR MANUFACTURED HOME PERMITS AND REZONING PLACED ON THE CONSENT AGENDA TO BE HEARD IN THE FOLLOWING ORDER: - WITHDRAWALS/DEFERRALS - CASES WHERE THE APPLICANT ACCEPTS THE RECOMMENDATION AND THERE IS NO OPPOSITION - CASES WHERE THE APPLICANT DOES NOT ACCEPT THE RECOMMENDATION AND/OR THERE IS PUBLIC OPPOSITION WILL BE HEARD AT SECTION 18 17SNO828 In Bermuda Magisterial District, P&B Development LLC requests rezoning from Agricultural (A) to Residential (R-12) and amendment of zoning district map on 21.3 acres lying at the southern terminus of Parkgate Drive, 130 feet south of Cougar Trail. Residential use of up to 3.63 units per acre is permitted in the Residential (R-12) District. The Comprehensive Plan suggests the property is appropriate for Suburban Residential II use (maximum of 2.0 to 4.0 dwellings per acre). Tax ID 792-633-4486. Mr. Mike Tompkins stated Ms. Jaeckle recommended deferral of Case 17SNO828 until the September 26, 2018 regularly scheduled meeting. Ms. Ann Miller, representing the applicant, accepted the deferral. Ms. Jaeckle called for public comment. There being no one to speak to the deferral, the public hearing was closed. On motion of Ms. Jaeckle, seconded by Mr. Holland, the Board deferred Case 17SNO828 until September 26, 2018. Ayes: Jaeckle, Haley, Winslow, Holland and Elswick. Nays: None. 1RRN0721 In Clover Hill Magisterial District, Kidd and Co. Inc. requests amendment of zoning approval (Case 07SN0211) to amend cash proffers, access and restrictive covenants and amendment of zoning district map in a Residential (R-12) District on 12.3 acres located on the west line of Hicks Road measured 730 feet north of Libro Loop. Density will be controlled by zoning conditions or ordinance standards. The Comprehensive Plan suggests the property is appropriate for Suburban Residential II use (2.0 to 4.0 dwellings per acre) Tax IDs 756-692-3087, 3264 and 9186 and 756-693-7609. Mr. Tompkins presented a summary of Case 18SNO721 and stated both the Planning Commission and staff recommended approval and acceptance of the proffered conditions. Mr. Bryant Gammon, representing the applicant, accepted the recommendation and stated he believes the conditions proffered are reasonable under state law. Ms. Jaeckle called for public comment. 18-481 07/25/18 Mr. Mark Woods, adjacent property owner, expressed concerns relative to the relocation of an existing easement on his property. There being no one else to speak to the issue, the public hearing was closed. Mr. Gammon stated there is an existing 16 -foot easement that goes diagonally across the lot. He further stated the applicant agreed with Mr. Woods to move the existing 16 -foot easement from its current location to the property line. He stated staff agreed to relocate the utility line and account for a 5 -foot buffer along the edge of the property. He further stated an agreement between the property owners would need to be drafted. In response to Mr. Winslow's question, Mr. Hayes stated he has not been personally involved in the matter. Mr. Gammon clarified the planning process with county staff. In response to Mr. Elswick's question, Mr. Gammon stated Mr. Woods agreed to move the existing 16 -foot easement from its current location to the property line. He stated he agreed to relocate the. utility line and account for a 5 -foot buffer along the edge of the property. Mr. Woods acknowledged the request. Discussion ensued relative to the agreement. Mr. Winslow noted he would need the agreement between property owners in writing as a proffered condition before approving the case. Mr. Winslow then made a motion, seconded by Mr. Holland, for the Board to defer Case 18SNO721 until August 22, 2018. Mr. Mincks stated under state law, the Board cannot accept a proffer from the applicant today. He noted the applicant can enter into a private agreement with the property owner. Mr. Gammon respectfully asked the Board not to defer the case. He stated pushing construction into the winter months will result in significant additional costs to the project. He noted the issue can be resolved and the agreement drafted by early next week. He stated the easement was reduced to accommodate the property owner. In response to Mr. Elswick's question, Mr. Mincks stated the Board cannot impose another proffered condition under state law once the Board meeting has begun. In response to Ms. Jaeckle's question, Mr. Scott Smedley, Director of Environmental Engineering, agreed to the 16 -foot easement. Mr. Mincks stated he was just informed the existing underlining zoning has a CUPD within it and the Board can impose the condition. 18-482 07/25/18 F It Mr. Winslow made a substitute motion, seconded by Mr. Holland, for the Board to approve Case 18SN0721 and impose a condition to allow the existing 16 -foot easement to be moved from its current location to a location generally along the property line; the new easement will be the same kind of easement as the existing easement. Mr. Mincks clarified the substitute motion. Mr. Gammon agreed to the imposed condition. Mr. Woods also agreed to the imposed condition. Ms. Jaeckle called for a vote on Mr. Winslow's substitute motion, seconded by Mr. Holland, for the Board to approve Case 18SN0721 and impose the following condition: 1. At applicant's expense, the existing 16' easement across GPIN 755-692-9286 (commonly referred to as 2551 Camelback Road) shall be moved from its current location to a location generally along this property's southern boundary; however, such new location shall account for a 5' buffer along the edge of this property and shall be acceptable to Chesterfield County. The new easement shall be the same kind of easement as the existing easement and shall be similarly worded. The applicant shall furnish all necessary plats and dedicate the new easement area to the County prior to plan approval of the first section of the proposed subdivision. And, further, the Board accepted the following proffered conditions: The Applicants in this case, pursuant to Section 15.2-2298 of the Code of Virginia (1950 as amended) and the Zoning Ordinance of Chesterfield County, for themselves and their successors or assigns, proffers that the property known as Chesterfield County Tax Identification Numbers 756-692-3087, 756-692-3264, 756-692-9186, 756-693-7609 ("the Property") under consideration will be used according to the following proffers if, and only if, the request submitted herewith is granted with only those conditions agreed to by the Applicants. In the event this request is denied or approved with conditions not agreed to by the Applicants, the proffers shall immediately be null and void and of no further force or effect. The Applicants hereby amend Case 07SN0211 by deleting Conditions 7 and 8 regarding Cash Proffer payment and Restrictive Covenants. Condition 5 of Case 07SN0211 shall be amended as follows: 1. Access: There shall be no direct vehicular access from the Property to Hicks Road, except for a temporary construction access. (P) The applicants offer additional Proffered Conditions as follows: 2. Utilities. Public water and wastewater systems shall be used. (U) 3. Dwelling Size: All dwellings shall have a minimum of 2000 square feet (gross floor area) for one story dwellings, and 2200 square feet (gross floor area) for dwellings with more than one story. (P) 18-483 07/25/18 4. Roofing Materials: Each dwelling shall have a roof which consists of either a 40 year warranty dimensional asphalt shingle, standing seem metal, copper or equal or better quality material, as may be approved by the Planning Department. (P) 5. Exterior facades: Acceptable siding materials shall include brick, stone, vinyl siding (with a minimum of a 0.042 thickness), LP smart side, or other comparable or better quality material, as may be approved by the Planning Department. Dutch Lap siding shall not be permitted. All corner lots shall have corner side loaded garages. Facades facing corner sides shall have a minimum of two (2) windows which shall have the same window treatment, such as shutters or window wrapping, as the front facade. (P) 6. Repetition: Dwellings with the same elevations may not be located adjacent to, or directly across from each other on the same street. This requirement does not apply to units on different streets backing up to each other. (P) 7. Garages. All dwellings shall have attached garages. a. Front loaded attached garages shall be permitted to project a maximum of four (4) feet forward from the front line of the furthest most point of the dwelling (including the front porch or stoop), except that a maximum of 25% of the dwellings shall be permitted to project a maximum of eight (8) feet forward from the front line of the furthest most point of the dwelling (including the front porch or stoop). Garages that project more than four (4) feet from the front line of the furthest most point of the dwelling (including the front porch or stoop) shall not be located directly adjacent to each other on the same street. The front of wall of any garage shall not extend more than fourteen (14) feet from the front line of the dwelling. b. Front loaded, and corner side loaded garages shall use an upgraded garage door. An upgraded garage door is any door with a minimum of two (2) enhanced features. Enhanced features shall include windows, raised panels, decorative panels, arches, hinge straps or other architectural features on the exterior that enhance the entry (i.e. decorative lintels, shed roof overhangs, arches, columns, keystones, eyebrows, etc.) Flat panel garage doors are prohibited. (P) 8. Foundations. All dwelling foundations shall be brick or stone veneer. If the dwelling unit is constructed on a slab, brick or stone shall be employed around the base of the front and sides of the dwelling unit a minimum of twenty-four (24) inches above grade as to give the appearance of a foundation. (P) 9. Front porches/Stoops. Each dwelling unit shall have either a covered front entry stoop or front porch. All front entry stoops and front porches shall be constructed with continuous masonry foundation wall or on 12" x 12" masonry piers. Front porches shall be a minimum of four (4) feet deep. Space between piers and under porches shall be enclosed with framed lattice panels. Handrails and railings shall be finished painted wood, vinyl rails or metal rail systems with vertical pickets or swan balusters. Pickets shall be supported on top and bottom rails that span between columns. (P) 18-484 07/25/18 19 CEJ 10. Fireplaces, Chimneys and Flues. Fireplace chimney chases shall be constructed of brick, stone, or comparable siding material of dwelling. The width and depth of chimneys shall be appropriately sized in proportion to the size and height of the unit. Chimney and direct vent fireboxes are not permitted on front facades. (P) 11. Accessory Structures. All accessory structures over 150 square feet shall be comparable to the dwelling on the same lot relative to building materials or style. (P) 12. Driveways. All portions of driveways and parking areas shall be brushed concrete, stamped concrete, exposed aggregate concrete, asphalt or decorative pavers. (P) 13. Front Walks. Private walks shall be exposed aggregate concrete, brushed concrete, brick, or other comparable masonry products.' (P) 14. Heating, Ventilation and Air Conditioning (HVAC) Units and Generators. Units shall initially be screened from view of public roads by landscaping or low maintenance material, as may be approved by the Planning Department. (P) 15. Foundation Planting Beds. Foundation planting is required along the entire front facade of all units and shall extend along all sides facing a street. Foundation Planting Beds shall be a minimum of four (4) feet wide from the unit foundation. Planting beds shall include medium shrubs placed a maximum of four (4) feet apart. Unit corners shall be visually softened with vertical accent shrubs (4'-51) or small evergreen trees (6'-81) at the time of planting. (P) 16. Supplemental Trees. Prior to the issuance of a final Certificate of Occupancy for each dwelling unit, a minimum of one (1) deciduous tree being a minimum caliper of two (2) inches shall be planted or retained in each front yard. (P) 17. Sod and Irrigation. Each front, side, and corner side yard (to the edge of the rear of the home on side yard corners) shall initially be sodded and irrigated, exclusive of mulched flowerbeds and landscaping. (P) 18. Stormwater Pond Fencing and Aeration. Black metal fencing shall be provided around all Stormwater Ponds permanently holding water. Ponds permanently holding water shall initially include the installation of an aeration system. (P, EE) 19. Homeowners' Association. All dwellings shall be required to be a part of the Bexley Homeowners' Association (HOA) if approved by the Bexley HOA, otherwise an independent HOA shall be established in accordance with Section 19.1-303 of Chesterfield County's Zoning Ordinance. (P) Ayes: Jaeckle, Haley, Winslow, Holland and Elswick. Nays: None. 18-485 07/25/18 18SN0747 In Midlothian Magisterial District, John Bamisile requests rezoning from Agricultural (A) to Community Business (C-3) and amendment of zoning district map on 0.3 acre known as 211 Turner Road. Density will be controlled by zoning conditions or ordinance standards. The Comprehensive Plan suggests the property is appropriate for Regional Mixed use. Tax ID 762- 705 -Part of 8085. Mr. Tompkins presented a summary of Case 18SN0747 and stated both the Planning Commission and staff recommended approval and acceptance of the proffered condition. Mr. Hollis Ellis, representing the applicant, accepted the recommendation. Ms. Jaeckle called for public comment. There being no one to speak to the issue, the public hearing was closed. On motion of Ms. Haley, seconded by Mr. Winslow, the Board approved Case 18SN0747 and accepted the following proffered condition: The applicant hereby proffers that the development of the property known as an approximate 0.3 -acre portion (the "Project Site") of Chesterfield County Part of Tax Identification Number 762-705-8085 (the "Property") under consideration will be developed according to the following condition if, and only if, the request for the Rezoning is granted. In the event the request is denied or approved with conditions not agreed to by the applicant, the proffers shall immediately be null and void and of no further notice or effect. Architecture: All buildings shall have exterior wall surfaces constructed of thin brick, brick, stone or cultured stone, architectural masonry, cementitious siding and trim, E.I.F.S., exclusive of windows, doors, cornices, accent bands, and architectural treatments which may be constructed of metal, fiberglass, E.I.F.S., stucco, or other comparable materials as approved by the Director of Planning. The exposed portion of the exterior wall surfaces (front, rear and sides) of any commercial building shall be similar in quality as to architectural treatment and materials. (P) Ayes: Jaeckle, Haley, Winslow, Holland and Elswick. Nays: None. 18SN0749 In Bermuda Magisterial District, Chesterfield County Planning Commission requests amendment of zoning approval (Case 04SN0197) to amend cash proffers and amendment of zoning district map in a Residential (R-12) District on 1.2 acres known as 11530 Sinker Creek Drive located within the Meadowville Landing at Rivers Bend subdivision. Density will be controlled by zoning conditions or ordinance standards. The Comprehensive Plan suggests the property is appropriate for Low Density Residential use (maximum of 1.0 dwelling per acre). Tax ID 826-663-0301. 18-486 07/25/18 9 It 11 Mr. Tompkins presented a summary of Case 18SN0749 and stated both the Planning Commission and staff recommended approval and acceptance of the proffered conditions. He noted, as agent, he accepted the recommendation. Ms. Jaeckle called for public comment. There being no one to speak to the issue, the public hearing was closed. On motion of Ms. Jaeckle, seconded by Ms. Haley, the Board approved Case 18SN0749 and accepted the following proffered conditions: The property owners hereby amend Proffered Condition 3 of Case 04SN0197 to read as follows: 1. Cash Proffers: For the dwelling, the applicant shall pay $9,400 to the County of Chesterfield for road improvements within the service district for the property. Should Chesterfield County impose impact fees at any time during the life of the development that are applicable to the property, the amount paid in cash proffers shall be in lieu of or credited toward, but not be in addition to, any impact fees, in a manner determined by the County. (B & M) The property owners offer the following proffered conditions: 2. Architectural Design Standards. Any dwelling unit developed on the Property shall be subject to the following architectural design standards: A. Style and Form. The architectural styles shall use forms and elements compatible with those in the Meadowville Landing subdivision. B. Exterior Facades. Dwellings constructed shall have brick, stone, or masonry fronts that cover a minimum of 200 of the facade. Other acceptable siding materials shall include stucco, synthetic stucco (E.I.F.S.), or horizontal lap siding. Horizontal lap siding may be manufactured from natural wood or cement fiberboard or may be premium quality vinyl siding with a minimum wall thickness of .042 inches. Synthetic Stucco (E.I.F.S.) siding shall be finished in a smooth, sand, or level texture, no rough textures are permitted. C. Foundations. All foundations shall be constructed entirely of brick, stone, or a mixed combination of both. Synthetic or natural stucco foundations may be permitted for facades constructed entirely of stucco. D. Roofs. i. Varied Roof Line. Varied roof designs and materials shall be used on facades of dwellings that face a street. Minimum roof pitch shall be 8/12. 18-487 07/25/18 ii. Roof Materials. Roofing material shall be dimensional architectural shingles with a minimum 30 -year warranty. All flashing shall be copper or pre -finished aluminum (bronze or black) . E. Porches and Stoops. i. Front Porches and Stoops. All front entry stoops and front porches shall be constructed with a continuous masonry foundation wall. Individual front porches and stoops shall be one-story in height, or taller if the porch/stoop design is architecturally compatible with the dwelling it serves. Extended front porches shall be a minimum of 5 feet deep. Handrails and railings shall be finished painted wood or metal railing with vertical pickets or swan balusters. Pickets shall be supported on top and bottom rails that span between columns. Columns supporting roofs of porches and stoops shall be masonry piers, tapered round (Tuscan or Doric) column, or square box columns a minimum of 8 inch square as appropriate to the character of the dwelling unit. All front steps shall be masonry to match the foundation. ii. Rear Porches. All rear porches shall be constructed on masonry or stone piers with lattice screening spanning between columns. Handrails and railings shall be finished painted wood or metal railing with vertical pickets or swan balusters. F. Fireplaces, Chimneys and Flues. i. Chimneys. Sided chimneys are permitted on roof planes or facades and must have masonry foundations. Cantilevered chimneys are not permitted. The width and depth of chimneys shall be appropriately sized in proportion to the size and height of the unit. For gas fireplaces, metal flues may be used on the roof. ii. Direct Vent Fireplaces. Direct vent gas fireplace boxes which protrude beyond the exterior plane of the dwelling unit, are not permitted on facades facing a street. All the exterior materials and finishes used to enclose the fireplace box must match the adjacent facade. G. Minimum dwelling size. The minimum gross floor area for each single-family dwelling shall be 2,500 square feet. (P and BI) 3. Front Walks/Driveways. 18-488 07/25/18 9 IN A. Private Driveways. All private driveways shall be hardscaped with brushed concrete or asphalt. Private driveways shall not require curb and gutter. B. Front Walks. A front walk shall be provided to the dwelling. The front walk shall be hardscaped with of brushed concrete or asphalt and shall be a minimum of 3 feet wide. (P) 4. Front Loaded Attached Garages. No front -loaded garages shall be permitted except in the case where a dwelling includes three garages. In the case where a dwelling has three garages, no more than one garage shall be front- loaded. (P and BI) 5. Landscaping and Yards. A. Sod and Irrigation. The front yard shall be sodded and irrigated. B. Foundation Planting Bed. Foundation planting is required along all dwelling facades facing a street. Foundation Planting Beds shall be a minimum of 4 feet wide measured from the dwelling unit foundation. Planting beds shall be defined with a trenched edge or suitable landscape edging material. Planting beds shall include medium shrubs spaced a maximum of four (4) feet apart. Dwelling unit corners shall be visually softened with vertical accent shrubs 4-5 feet in high at the time of planting or small evergreen trees 6-8 feet high at the time of planting. (P) Ayes: Jaeckle, Haley, Winslow, Holland and Elswick. Nays: None. 1QCNn77A In Dale Magisterial District, Burgerbusters Inc requests an amendment to zoning approval (Case 89SN0118) relative to signage and amendment of zoning district map in a General Business (C-5) District on 1.0 acre known as 10221 Hull Street Road. Density will be controlled by zoning conditions or ordinance standards. The Comprehensive Plan suggests the property is appropriate for Community Business use. Tax ID 748-685-3566. Mr. Tompkins presented a summary of Case 18SN0776 and stated both the Planning Commission and staff recommended approval. Mr. William Akers accepted the recommendation. Ms. Jaeckle called for public comment. There being no one to speak to the issue, the public hearing was closed. On motion of Mr. Holland, seconded by Mr. Elswick, the Board approved Case 18SN0776. Ayes: Jaeckle, Haley, Winslow, Holland and Elswick. Nays: None. 18-489 07/25/18 78SNn7AR In Bermuda Magisterial District, Timbercreek Development LLC requests amendment of zoning approval (Case 07SN0188) to amend cash proffers and amendment of zoning district map in a Residential (R-12) District on 28.4 acres fronting 85 feet on the north line of Milhorn Street at its intersection with Hill Street and fronting 55 feet on the west line of South Street at its intersection with Tipton Street. Density will be controlled by zoning conditions or ordinance standards. The Comprehensive Plan suggests the property is appropriate for Suburban Residential II use (2.0 to 4.0 dwellings per acre). Tax ID 798-635-4396. Mr. Tompkins presented a summary of Case 18SN0788 and stated both the Planning Commission and staff recommended approval and acceptance of the proffered conditions: Mr. Brant Gammon, representing the applicant, accepted the recommendation and stated he believes the conditions proffered are reasonable under state law. Ms. Jaeckle called for public comment. There being no one to speak to the issue, the public hearing was closed. On motion of Ms. Jaeckle, seconded by Mr. Holland, the Board approved Case 18SN0788 and accepted the following proffered conditions: The Applicants in this case, pursuant to Section 15.2-2298 of the Code of Virginia (1950 as amended) and the Zoning Ordinance of Chesterfield County, for themselves and their successors or assigns, proffers that the property known as Chesterfield County Tax Identification Number 798-635-4396 ("the Property") under consideration will be used according to the following proffer if, and only if, the request submitted herewith is granted with only those conditions agreed to by the Applicants. In the event this request is denied or approved with conditions not agreed to by the Applicants, the proffers shall immediately be null and void and of no further force or effect. The Applicant hereby amends Zoning Case 07SN0188 by deleting Condition 1 regarding Cash Proffer payment. The Applicants offer additional Proffered Conditions as follows: 1. Roofing Materials. Each dwelling shall have a roof which consists of either a 30 year warranty dimensional asphalt shingle, standing seem metal, copper or equal or better quality material, as may be approved by the Planning Department. (P) 2. Exterior Facades. Acceptable siding materials shall include brick, stone, masonry, stucco, synthetic stucco (E.I.F.S), vinyl siding (with a minimum of a 0.042 thickness), LP smart side, approved horizontal lap siding, or other comparable or better quality material, as may be approved by the Planning Department. Dutch Lap siding shall not be permitted. (P) 18-490 07/25/18 D IC A 3. Repetition. Dwellings with the same elevations may not be located adjacent to, or directly across from each other on the same street. (P) 4. Garages. If garages are provided, the following shall be required. a. Front loaded attached garages shall be permitted to project a maximum of four (4) feet forward from the front line of the furthest most point of the dwelling (including the front porch or stoop), except that a maximum of 250 of the dwellings shall be permitted to project a maximum of eight (8) feet forward from the front line of the furthest most point of the dwelling (including the front porch or stoop). Garages that project more than four (4) feet from the front line of the furthest most point of the dwelling (including the front porch or stoop) shall not be located directly adjacent to each other on the same street. The front of wall of any garage shall not extend more than fourteen (14) feet from the front line of the dwelling. b. Front loaded garages shall use an upgraded garage door. An upgraded garage door is any door with a minimum of two (2) enhanced features. Enhanced features shall include windows, raised panels, decorative panels, arches, hinge straps or other architectural features on the exterior that enhance the entry (i.e. decorative lintels, shed roof overhangs, arches, columns, keystones, eyebrows, etc.) Flat panel garage doors are prohibited. (P) 5. Foundations. a. If the dwelling unit is constructed on a slab, brick or stone shall be employed around the base of the front and sides of the dwelling unit a minimum of twenty-four (24) inches above grade as to give the appearance of a foundation. b. Stepping the siding down below the first floor shall only be permitted in circumstances of unique topographical conditions. Step downs shall be permitted on the side and rear elevations only, with a maximum of two (2) steps permitted on any elevation, and with a minimum separation of eight (8) feet between steps. A minimum of 24 inches of exposed brick or stone shall be required, unless a lesser amount is approved by the Planning Department at time of plans review due to unique design circumstances. (P) 6. Front porches/Stoops. Each dwelling unit shall have either a covered front entry stoop or front porch. All front entry stoops and front porches shall be constructed with continuous masonry foundation wall or on 12" x 12" piers. Front porches shall be a minimum of four (4) feet deep. Space between piers and under porches shall be enclosed with framed lattice panels. Handrails and railings shall be finished painted wood, vinyl rails or metal rail systems with vertical pickets or swan balusters. Pickets shall be supported on top and bottom rails that span between columns. (P) 18-491 07/25/18 7. Fireplaces, Chimneys and Flues. Fireplace chimney chases shall be constructed of brick, stone, or comparable siding material of dwelling. The width and depth of chimneys shall be appropriately sized in proportion to the size and height of the unit. Chimney and direct vent fireboxes are not permitted on front facades. (P) 8. Accessory Structures. All accessory structures over 150 square feet shall be comparable to the dwelling on the same lot relative to building materials or style. (P) 9. Driveways. All portions of driveways and parking areas shall be brushed concrete, stamped concrete, exposed aggregate concrete, asphalt or decorative pavers. (P) 10. Front Walks. Private walks shall be exposed aggregate concrete, brushed concrete, brick, or other comparable masonry products. (P) 11. Heating, Ventilation and Air Conditioning (HVAC) Units and Generators. Units shall initially be screened from view of public roads by landscaping or low maintenance material, as may be approved by the Planning Department. (P) 12. Foundation Planting Beds. Foundation planting is required along the entire front facade of all units and shall extend along all sides facing a street. Foundation Planting Beds shall be a minimum of four (4) feet wide from the unit foundation. Planting beds shall include medium shrubs placed a maximum of four (4) feet apart. Unit corners shall be visually softened with vertical accent shrubs (4'-51) or small evergreen trees (6'-81) at the time of planting. (P) 13. Supplemental Trees. Prior to the issuance of a final Certificate of Occupancy for each dwelling, a minimum of one (1) deciduous tree being a minimum caliper of two (2) inches shall be planted or retained in each front yard. ( P ) 14. Sod and Irrigation. Each front yard (to the edge of the front of the home) shall initially be sodded and irrigated, exclusive of mulched flowerbeds and landscaping. (P) Ayes: Jaeckle, Haley, Winslow, Holland and Elswick. Nays: None. 18SN0801 In Midlothian Magisterial District, OK Ventures, LLC request rezoning from Community Business (C-3) to Regional Business (C-4) plus conditional use and conditional use planned development to permit warehouse use and exceptions to parking and setback requirements and amendment of zoning district map on 4.8 acres fronting 280 feet on the east line of Turner Road 950 feet south of Midlothian Turnpike. The Comprehensive Plan suggests the property is appropriate for Regional Mixed use. Tax ID's 762-705-8571 and 9659. 18-492 07/25/18 It Mr. Tompkins presented a summary of Case 18SN0801 and stated both the Planning Commission and staff recommended approval and acceptance of the proffered conditions. Mr. Andy Condlin, representing the applicant, accepted the recommendation and stated he believes the conditions proffered are reasonable under state law. Ms. Jaeckle called for public comment. There being no one to speak to the issue, the public hearing was closed. On motion of Ms. Haley, seconded by Mr. Winslow, the Board approved Case 18SN0801 and accepted the following proffered conditions: The Owner -Applicant in this rezoning Case 18SN0801, pursuant to Section 15.2-2298 of the Code of Virginia (1950 as amended) and the Zoning Ordinance of Chesterfield County, Virginia, for itself and its successor or assigns, proffers that the development of the property will be developed as set forth below; however, in the event the request is denied or approved with conditions not agreed to by the Owner - Applicant, these proffers shall be immediately null and void and of no further force or effect. The Applicant hereby proffers the following conditions: 1. Master Plan. The Textual Statement last revised June 14, 2018 shall be considered the Master Plan. (P) 2. Access Turner Road. Direct vehicular access from the Property to Turner Road shall be limited to one (1) entrance/exit on Turner Road. The exact location of this access shall be approved by the Transportation Department. Prior to any site plan approval, an access easement, acceptable to the Transportation Department, shall be recorded across the property to provide shared use of the access with adjacent property to the north, GPIN 762-705-8085 (the "Adjacent Property"). Nothing herein shall preclude indirect access from the Property to Turner Road through the Adjacent Property. (T) 3. Road Improvements. Prior to issuance of any occupancy permit, construction of a sidewalk along the east side of Turner Road for the entire Property frontage shall be completed, as determined by the Transportation Department, and dedication to and for the benefits of Chesterfield County, free and unrestricted of any additional right of way or easements required for the improvement. (T) 4. Utilities. The public water and wastewater systems shall be used, except for temporary construction office trailers. (U) Ayes: Jaeckle, Haley, Winslow, Holland and Elswick. Nays: None. 18-493 07/25/18 18SNOSl9; In Bermuda Magisterial District, Pulte Home Company, LLC requests amendment of zoning approval (Case 18SN0551) relative to dwelling units per building and amendment of zoning district map in a Townhouse Residential (R-TH) District on 5.3 acres located in the southwest corner of Branders Creek Drive and South Chalkley Road. Density will be controlled by zoning conditions or ordinance standards. The Comprehensive Plan suggests the property is appropriate for Community Business use. Tax IDs 778-651-3488, 3787, 3873, 3987, 4173, 4188, 4374, 4388, 4574, 4588, 4774, 4888, 5074, 5294, 5474, 5496, 5598, 5774, 5799, 5974, 6175, 6375, 6575, 7075, 7375, 7575, 7776, 7976, 8176, 8699, 8795, 8797, 8892, 8978, 9178, and 9479; and 778-652-5800, 6002, 6306, 6508, 6709, 6810, 7012, 8221, 8224, 8317, 8319, 8405, 8411, 8413, 8415, 8501, and 8502. Mr. Tompkins presented a summary of Case 18SNO815 and stated both the Planning Commission and staff recommended approval and acceptance of the proffered conditions. Mr. Kerry Hutcherson, representing the applicant, accepted the recommendation. In response to Mr. Mincks' question, Mr. Hutcherson stated he believes the conditions proffered are reasonable under state law. Ms. Jaeckle called for public comment. There being no one to speak to the issue, the public hearing was closed. On motion of Ms. Jaeckle, seconded by Mr. Holland, the Board approved Case 18SNO815 and accepted the following proffered condition: The Applicant in this case, pursuant to Section 15.2-2298 of the Code of Virginia (1950 as amended) and the Zoning Ordinance of Chesterfield County, for themselves and their successors or assigns, proffer that the property under consideration in this case ("the Property") will be used according to the following proffer(s) if, and only if, the request submitted herewith is granted with only those conditions agreed to by the Applicant. In the event this request is denied or approved with conditions not agreed to by the Applicant, the proffer shall immediately be null and void and of no further force or effect. The Applicant hereby amends Case 18SNO551 by modifying Proffered Condition 47 to read as follows: "Dwelling Units Per Building. There shall be no more than three (3) buildings where seven (7) dwelling units are attached in a single building. All other buildings shall have no more than six (6) dwelling units attached in a single building." (P) Ayes: Jaeckle, Haley, Winslow, Holland and Elswick. Nays: None. 18-494 07/25/18 It IR It A A 18SN0797 In Midlothian Magisterial District, Grant Charles Hayes II requests amendment of zoning approval (Case 88SN0202) to permit a second-hand retail store and amendment of zoning district map in a Corporate Office (0-2) District on 1.6 acres known as 11300 Polo Place. Density will be controlled by zoning conditions or ordinance standards. The Comprehensive Plan suggests the property is appropriate for Community Mixed use. Tax ID 742-716-0224. Mr. Tompkins presented a summary of Case 18SN0797 and stated both the Planning Commission and staff recommended approval, subject to the conditions. Mr. Grant Hayes accepted the conditions. Ms. Jaeckle called for public comment. Mr. P.K. Kauffman, representing several retailers in the Bellgrade Development, expressed concerns relative to the second-hand retail store and the nature of the business. He urged the Board to deny the request. There being no one else to speak to the issue, the public hearing was closed. Mr. Hayes stated he addressed concerns relative to the operation of his organization with the surrounding neighborhood. He noted his business model is not comparable to those of Goodwill or The Salvation Army. In response to Mr. Winslow's question, Mr. Hayes stated there is a receiving area in the back of the store which accepts donations slightly before opening and after closing. Ms. Haley expressed concerns relative to spot -zoning and restrictive covenants of the Bellgrade Development. Ms. Haley then made a motion, seconded by Mr. Elswick, for the Board to deny Case 18SN0797. Ayes: Jaeckle, Haley, Winslow, Holland and Elswick. Nays: None. 1RRNn799 In Dale Magisterial District, Cornerstone Baptist Church requests an exception to Section 18-60 of the utility ordinance for connection to the public wastewater system and amendment of zoning district map in an Agricultural (A) District on 8.0 acres fronting in two places for 190 feet on the east line of Turner Road 840 feet north of Jessup Road. Density will be controlled by zoning conditions or ordinance standards. The Comprehensive Plan suggests the property is appropriate for Suburban Residential II use (2.0 to 4.0 dwellings per acre). Tax ID 770-687-5996. Mr. Tompkins presented a summary of Case 18SN0769 and stated the Planning Commission recommended approval, subject to the conditions; however, staff recommended denial because there are no topographic or capacity limitations that would prevent 18-495 07/25/18 connection to the public wastewater system; the proposal adversely impacts the extension of public wastewater system to area properties; and it adversely affects achieving the highest and best land use suggested by the Comprehensive Plan. Ms. Joy Carter accepted the conditions. Ms. Jaeckle called for public comment. There being no one to speak to the issue, the public hearing was closed. On motion of Mr. Holland, seconded by Mr. Winslow, the Board approved Case 18SN0769, subject to the following conditions: 1. The exception to the use of public wastewater shall only apply to the single new structure currently being proposed. Any future new structures will require additional exception(s) if mandatory connection is still required by code. (U) 2. At such time as a public wastewater line is extended to within 500 feet of the property, the owner shall extend a wastewater line to a point acceptable to the Utilities Department and the child care use referenced in Condition #5 of Case 98SN0201, the new building and all future uses requiring domestic water and wastewater shall be connected to the public wastewater system. Existing uses served by a septic system not otherwise defined shall not be required to connect to the public wastewater system for as long as the existing septic system is in compliance with Health Department regulations. (U) Ayes: Jaeckle, Haley, Winslow, Holland and Elswick. Nays: None. 18SN0735 In Midlothian Magisterial District, Hoang Duong requests conditional use planned development to permit exceptions to ordinance requirements and amendment of zoning district map in a General Business (C-5) District on 2.7 acres located in the southwest corner of Hull Street Road and Wayside Drive. Density will be controlled by zoning conditions or ordinance standards. The Comprehensive Plan suggests the property is appropriate for Community Mixed use. Tax ID 765-696-2746. Ms. Darla Orr presented a summary of Case 18SN0735 and stated reuse of an old vacant furniture store is planned for the shopping center use with a variety of tenants. She further stated the applicant has agreed to limit uses to those permitted in the Community Business (C-3) District in compliance with Comprehensive Plan recommendations. She stated the existing site does not meet ordinance standards for parking based on shopping center standards relative to the required number of spaces, parking setbacks and surface treatment. She further stated to accommodate redevelopment of the site, the applicant is requesting exceptions to the number of required parking spaces, surface treatment, and parking and drive setbacks. She stated to address concerns 18-496 07/25/18 F Ic E 14 A expressed by area property owners relative to hours of operation for a restaurant with nightclub use, Condition 7 is recommended which would limit the hours of operation. She noted both the Planning Commission and staff recommended approval subject to the conditions. Mr. Jeff Keith, representing the applicant, accepted the recommendation. Ms. Jaeckle called for public comment. Mr. Joshua Builder, manager of Wayside Townhouse Apartments, questioned whether proposed spaces along Wayside Drive would affect travel lanes and expressed concerns relative to alcohol sales and nightclub use. Ms. Samantha McMillian concurred with Mr. Builder's remarks and expressed concerns relative to the nightclub in close proximity of Manchester Middle School. Mr. Freddy Boisseau voiced his support of the request and revitalization efforts of the applicant. There being no one else to speak to the issue, the public hearing was closed. Mr. Keith explained that among other commercial and offices uses, a building permit was received for a restaurant with incidental night club use in a portion of the building. Ms. Haley noted that the nightclub use is permitted by existing zoning and would still be permitted with the conditions to limit uses to those permitted in the C-3 District. She noted the applicant has addressed concerns expressed by area property owners relative to hours of operation for a restaurant. She also commended the planned improvements to the building and site. Ms. Haley then made a motion, seconded by Mr. Winslow, for the Board to approve Case 18SN0735, subject to the conditions. In response to Mr. Holland's questions, Mr. Orr stated there was no official community meeting with the area property owners. She noted there are many similar uses throughout the county in proximity to schools. Mr. Holland expressed concerns relative to parking, security and the nightclub use in proximity to Manchester Middle School. He noted support for revitalization efforts of the applicant. In response to Mr. Holland's remarks, Ms. Haley stated she believes Mr. Peppy Jones, Midlothian Planning Commissioner, did not hold a community meeting because the use is permitted by existing zoning and would still be permitted with the conditions to limit uses to those permitted in the C-3 District. She noted further restrictions were added to address community concerns. Mr. Elswick recommended holding a future work session regarding current provisions of C-3 and C-5 zoning and the 1995 ordinance related to alcohol sales near schools. 18-497 07/25/18 Mr. Winslow stated the property is already zoned to allow the use and he commended the planned improvements to the building and site by the applicant. He concurred with Mr. Elswick's request to address current provisions of C-3 and C-5 zoning. In response to Mr. Holland's question, Ms. Orr stated the primary use of the request is for a restaurant. She further stated alcohol sales, live entertainment and dancing fall under the category of a nightclub in the county ordinance. Discussion ensued relative to components of a nightclub use. Ms. Jaeckle stated the applicant is requesting exceptions to the number of required parking spaces to make a better product. She also concurred with Mr. Elswick's request to address current provisions of C-3 and C-5 zoning. On motion of Ms. Haley, seconded by Mr. Winslow, the Board approved Case 18SN0735, subject to the following conditions: 1. Number of Parking Spaces: With the approval of this request, a minimum of 138 parking spaces shall be provided for the shopping center and automobile repair and sales display as provided on the Site Plan Exhibit, prepared by Advanced Engineering, LLC. and last revised May 31, 2018. Redevelopment of the site for other uses and/or structures shall be subject to parking requirements of the Zoning Ordinance. (P) 2. Surface Treatment for a Portion of Parking Spaces: In the area identified on the Site Plan Exhibit, twenty- seven (27) parking spaces may use a porous pavement system, such as grassed cellular paving system as approved by the Department of Environmental Engineering. (P and EE) 3. Setback Exception: A 21 -foot parking and drive setback exception shall be granted to the required 25- foot setback from Hull Street Road. (P) 4. Building Exterior: Prior to the issuance of an occupancy permit, alterations/ enhancements to the exterior of the building shall be complete as depicted in the Building Elevations prepared by Advanced Engineering, LLC. and last revised August 22, 2017. (P) 5. Landscaping: Prior to the issuance of an occupancy permit, landscaping shall be installed as depicted on the Landscape Plan prepared by Advanced Engineering, LLC. and last revised September 26, 2017. (P) 0 7. Uses: Uses shall be and with restriction District. (P) Hours of Operation: shall only be open on the hours of 11:00 a. through Saturdays bel 1:00 a.m. (P) limited to uses permitted by right in the Community Business (C-3) Restaurants with night club use Sundays through Wednesdays between i. and 11:30 p.m. and on Thursdays aeen the hours of 11:00 a.m. and Ayes: Jaeckle, Haley and Winslow. Nays: Holland and Elswick. 18-498 07/25/18 1% PC 9 11 17SWO819 In Clover Hill Magisterial District, Sunset Hills Towns, LLC and Ken Merner request rezoning from Agricultural (A) and Residential (R-9) to Townhouse Residential (R-TH) plus conditional use planned development to permit exceptions to ordinance requirements and amendment of zoning district map on 15.2 acres located in the northwest corner of Courthouse Road and Sunset Hills Drive. Residential use of up to 8.00 units per acre is permitted in the Townhouse Residential (R- TH) District. The Comprehensive Plan suggests the property is appropriate for Office/Residential Mixed use. Tax IDs 745- 691 -Part of 9793, 745-692-8317 and 746-691-4091. Ms. Darla Orr presented a summary of Case 17SN0819 and stated the development of 72 townhomes is planned with tree -lined streets, streetlights, sidewalks, open space and passive recreational amenities throughout. She further stated development of the 72 townhomes would yield a density of 4.74 dwelling units per acre, which is less than the six dwelling units per acre as suggested by the Comprehensive Plan along this portion of Courthouse Road. She stated both the Planning Commission and staff recommended approval because the proposed zoning and land use comply with the recommendations of the Comprehensive Plan; quality design and architecture offered by the applicant provide for a convenient, attractive and harmonious community that should enhance the surrounding development; and the use is located within a revitalization area. She noted there were changes to amendments submitted after advertisement of the case and the Board would need to unanimously suspend its rules to consider the additional proffers. Mr. Winslow made a motion, seconded by Ms. Haley, for the Board to suspend its rules to allow for consideration of the amended proffered conditions. Ayes: Jaeckle, Haley, Winslow, Holland and Elswick. Nays: None. Mr. Jeff Geiger, representing the applicant, accepted the recommendation. He stated the applicants originally proposed 99 dwelling units, 6.51 units per acre. He further stated the reduction in density offered to address concerns of area residents that the 99 -unit townhome development was not compatible with single-family residential development within the Brandon and Solar II subdivisions. He noted the original proposal exceeded the density suggested by the Comprehensive Plan. He stated the applicants have also responded to the compatibility concern modifying the development from a typical townhome design of multiple attached units to a maximum of two attached units, thereby the building massing and site design will be comparable to single-family residential development. Ms. Jaeckle called for public comment. Mr. Gerald Crowther, resident of Sunset Hills Drive, expressed concerns relative to traffic impact on Sunset Hills Drive and Providence Road intersections, impact of development on shallow wells in the area and the efficiency of buffer along the western property boundary. 18-499 07/25/18 Mr. Keith Luckadoo, adjacent property owner, expressed concerns relative to the efficiency of buffer along western property boundary and potential reductions to residential property value. Ms. Stephanie Mitchell, resident of the Brandon subdivision, expressed concerns relative to potential bus traffic on Sunset Hills Drive and Providence Road intersections during school times. Mr. Allan Coker, adjacent property owner, expressed concerns relative to building height and lack of buffer, landscaping and fencing along the western property boundary with a gas easement included in the width. Ms. Brenda Jenkins, Clover Hill resident, urged the Board to make the development "age -restricted" to address potential traffic impacts on the surrounding community. Mr. Randy Smith, resident of the Brandon subdivision, commended the developer for addressing some of the concerns of area residents. He expressed concerns relative to traffic impact during rush hour on Sunset Hills Drive and Providence Road intersections with Courthouse Road. Ms. Stacy Thomas, resident of the Solar II subdivision, expressed concerns relative to traffic impacts along Sunset Hills Drive and Providence Road, including bus traffic. Ms. Elizabeth Melancon expressed concerns relative to traffic impacts along Sunset Hills Drive and Providence Road. Mr. John Gullies, resident of the Brandon subdivision, expressed concerns relative to traffic impact during rush hour on Sunset Hills Drive and Providence Road intersections with Courthouse Road and potential reductions to residential property values. Ms. Sheryl Persard, adjacent property owner, expressed concerns relative to potential reductions to residential property values and traffic impacts on Sunset Hills Drive and Providence Road intersections. There being no one else to speak to the issue, the public hearing was closed. Mr. Geiger stated where the property adjoins residentially - zoned lots to the west at the time of rezoning, the owner shall provide an 85 -foot buffer. He noted a portion of the buffer area is located with the existing 60 -foot gas easement and no landscape treatment may be provided in the portion of that buffer area. He stated drainage will be designed so that runoff from buildings, sidewalks, driveways, and other impervious surfaces is directed away from existing residential lots. He stated the development is designed to attract people without school -aged children. In closing, he stated the applicant has proffered design and architectural standards to ensure a well-designed, quality development that should serve to enhance the community. 18-500 07/25/18 It A In response to Mr. Winslow's question, Mr. Geiger clarified the green space between the western boundary of the request property and boundary of existing homes. He stated there are no plans to add a fence along the edge of the easement. In response to Mr. Elswick's question, Mr. Jesse Smith stated the developer will contribute one-half of the cost towards the approved traf f is calming device (s) , up to $ 5 , 000, to the Transportation Department. He further stated the traffic calming device may include speed display sign, pavement markings, or other approved VDOT device(s). He stated the device would be placed along West Providence Road. In response to Ms. Jaeckle's question, Mr. Smith stated if school start times shift, the Transportation Department would start to monitor those peaks times. In response to Mr. Winslow's question, Mr. Smith stated additional traffic is expected on Sunset Hills Drive because of the development. He noted making a left turn off Sunset Hills Drive is extremely difficult during peak hours. He stated the applicant has proffered to limit direct vehicular access to Sunset Hills Drive to two entry/exit points as well as additional road improvements. He further stated there is not a signal at the intersection of Sunset Hills Drive and Courthouse Road because it does not meet the spacing requirements from the signal at Providence Road. In response to Ms. Jaeckle's question, Mr. Smith stated there is a lane to queue up in the median when turning left off Sunset Hills Drive onto Courthouse Road. In response to Mr. Winslow's question, Mr. Smith stating rerouted traffic to Providence Road will exacerbate the issue. He further stated Providence Road is set to be paved in 2018 and could be restriped as part of the resurfacing. In response to Mr. Winslow's question, Mr. Smedley stated the shallow wells located in the area close to the proposed development are upstream of the property; however, there could still be impacts of lowering the water table that would have an impact on the adjacent properties that have wells. He further stated the applicant will proffer a stormwater pollution prevention plan that will incorporate a dry swale as the stormwater control measure. He noted an added benefit is the tree canopy within the streetscape that will slow down rainfall precipitation events and penetrates the lawn. In response to Ms. Jaeckle's question, Ms. Orr stated the property is currently zoned Residential R-9 and Agricultural. Mr. Winslow expressed his appreciation to the community for their input and added the development has evolved into a product that will complement the area. He noted plans to impose an additional condition to install a fence along the western buffer of the 60 -foot wide gas easement. He stated the Comprehensive Plan recommends Office/Residential/mixed use for this land. He further stated within the range of residential uses, the first iteration of the application called for 99 townhomes which exceeded the recommended density. He stated the new design is duplexes, which are rare in the county, but which do contribute to housing diversity as part of county revitalization goals. He stated the design 18-501 07/25/18 is also responsive to the regional data presented to the Board on home affordability and accessibility for the coming age wave as well as the modern first-time home buyer. Regarding restriction of rentals, he stated a homeowners association is required to be formed as a part of the case. He noted nothing prevents the homeowners association from imposing rental restrictions. He stated the land is located in a revitalization area pursuant to Community Enhancement's analysis. He further stated this is important because for those who have invested their lives and fortunes in those neighborhoods, they should expect a standard of quality nearby. He stated a review of the transportation improvements proffered in the case, expenses involved in bringing those to fruition, and additional proffers to be accepted by the developer reasonably approximate the value that would have been received had this land not been located with a revitalization area. Mr. Winslow then made a motion for the Board to approve Case 17SN0819 .and accept the imposed condition and proffered conditions. Discussion ensued relative to the placement of the fence. Mr. Geiger accepted the condition. Mr. Holland expressed concerns relative to traffic impacts on Sunset Hills Drive and Providence Road associated with peak and off-peak times. Ms. Haley seconded Mr. Winslow's motion. Ms. Jaeckle called for a vote on Mr. Winslow's motion, seconded by Ms. Haley, for the Board to approve Case 17SN0819, subject to the imposed condition: A 6 -foot tall solid, low maintenance fence shall be installed along the eastern edge of the 60 -foot wide gas easement between the northern boundary of the request property and the northern boundary of Tax ID 745-691-7458. Such fence shall be installed along the entire length of the northern boundary of Tax ID 745-691-7458, except to the extent located within the 60 -foot wide gas easement. (P) And, further, the Board accepted the following proffered conditions: The Owner -Applicant in this zoning case, pursuant to Section 15.2-2298 of the Code of Virginia (1950 as amended) and the Zoning Ordinance of Chesterfield County, for itself and its successor or assigns, proffers that the development of the property under consideration (the "Property") will be developed according to the following proffers, if, and only if, the rezoning request submitted herewith is granted with only conditions agreed to by the Owner -Applicant. In the event this request is denied or approved with conditions not agreed to by the Owner -Applicant, the following proffers shall immediately be null and void and of no further force or effect. 18-502 07/25/18 It It A C' These Proffered Conditions include four (4) exhibits: Exhibit A: Sunset Hills "Exhibit A" prepared by Townes Site Engineering dated April 16, 2018, revised June 14, 2018 ("Conceptual Layout"). Exhibits B-1 and B-2: Attached Building Elevations dated June 13, 2018 ("Elevations"). Exhibit C: Sunset Hills Illustrative. Master Plan dated June Exhibit D: Courthouse Road Median Improvements dated July 12, 2018. The Applicant hereby proffers the following conditions: 1. Master Plan. The Textual Statement dated April 19, 2018 shall be considered the "Master Plan". (P) 2. Elevations. Development of the Property shall be in general conformance with the architectural appearance shown on the Elevations. Any substantial modifications shall be approved by the Planning Commission in conjunction with plans review. (P and BI) 3. Master Plan Requirements. The site shall be designed in general conformance with the Conceptual Layout. (P) 4. Dwelling Size. The dwelling units shall have a minimum gross floor area of 1,650 square feet. (P and BI) 5. Maximum Density. There shall be no more than 72 dwelling units. (P) 6. Enhanced Entrance Feature. An entrance feature consisting of signage, landscaping, berming, and open space shall be installed at the Property's corner at the intersection of Sunset Hills Drive and Courthouse Road as generally shown on the Conceptual Layout. This enhanced entrance feature shall be maintained by the Homeowner's Association. (P) 7. Hardscape. For the purposes of these proffered conditions, the term "hardscape" shall include concrete, brushed concrete, stamped concrete, aggregate concrete, or brick pavers and not include asphalt. (P) 8. Prosect Design Elements. a. Sidewalks: Sidewalks shall be provided along both sides of all new roads shown on the Conceptual Layout. b. Driveways: Individual driveways for each dwelling shall be constructed of hardscape. The area between the driveways into a building may be hardscaped or improved with landscape stone. C. Street Lights: Street lights shall be provided in the locations generally shown on the Conceptual Layout. 18-503 07/25/18 d. Mailboxes: Mailboxes shall be installed in accordance with the USPS standards. (P) 9. Individual Unit Landscaping and Walkways. a. Front Yards: Except for planting beds, driveways, walkways and sidewalks, front yards shall be sodded. b. Foundation Planting Beds: Foundation planting beds, a minimum of three feet (3') deep, shall be required along the entire front facades of each building, excluding entryways to porches, patios and garages. Planting beds shall initially contain a minimum of fifty (50) percent evergreen materials and shall include two or more of the following types of materials for visual interest: groundcover, small shrubs, large shrubs, and small trees. House corners shall initially be visually softened with vertical accent shrubs (4'-5' at maturity) or small evergreen trees (6'-8' at maturity). C. Walkways: A minimum of three (3) foot wide hardscape front walkway shall be provided from the dwelling to the driveway, sidewalk or street. d. Maintenance: The Homeowner's Association shall maintain the yards and street lights. (P) 10. Dwelling Unit Architecture and Materials. a. Elevation Repetition: Buildings with the same color palettes, materials, and building elements, or a combination thereof, shall not be located adjacent to each other along the same road. b. Foundations: Exposed foundations shall be faced on the front and sides facades with brick, stone, or stone veneer. If the building is constructed on a slab, brick, stone or stone veneer shall be employed at the base of the side facades of the building a minimum of 18" above grade so as to give the appearance of a foundation. C. Siding: Except for doors, windows, and other architectural features, dwelling units shall be sided with vinyl or cementitious siding, brick, stone, shake shingle or scallops, board and batten, horizontal lap exclusive of Dutch lap, vertical board and batten, engineered wood or a combination thereof. Siding may be vinyl siding at least 0.044 inches in thickness as evidenced by manufacturer's printed literature. d. Front Elevation Material Percentage: The front elevation of each building will contain. a minimum of twenty-five (25) percent brick, stone or stone veneer, as generally shown on the Elevations, with such brick, stone or stone veneer always maintained a minimum of 18" above grade. 18-504 07/25/18 9 PE It CEJ A e. Fenestration: Side facades facing a corner yard at the intersection of two streets shall have an embellished facade with enhanced features. Embellished facades may include a mixing of materials, gables, dormers, shutters, or other architectural features on the exterior that enhance the side facade. These units may also utilize enhanced landscaping to reinforce the streetscape and minimize the view of the side of the units with shade trees, fences, garden walls, hedges, shrubs, etc., to help define the side yard and street edge. f. Roofing: Roofing material shall be dimensional architectural shingles or better with a minimum thirty (30) year warranty. Accent roofing material shall be permitted. g. Garages: For dwelling units with garages, the garages shall be a minimum of 180 square feet in area. The visual impact of garage doors shall be minimized through the use of architectural fenestration, dimensional textures and windows. h. Porches and Stoops: Each dwelling unit shall have either a front entry stoop or front porch. i. First Floor Bedrooms: Each dwelling unit shall have a master bedroom (bedroom with an en suite bathroom) located on the first floor. j. Transom Windows: Each dwelling unit shall be constructed with a transom window above the front door to the home. (P and BI) 11. Heatinq, Ventilation and Air Conditioning (HVAC) Units and Generators. HVAC units and generators to dwelling units shall be screened from the view of public roads or alleys by landscaping or low maintenance material, as may be approved by the Planning Department. (P) 12. Accessory Structures. Accessory structures shall be constructed in a comparable style and material to the main dwelling unit. (P and BI) 13. Vehicular Access. Direct vehicular access from the Property to Sunset Hills Drive shall be limited to two (2) entry/exit points. (T) 14. Road Improvements. Prior to issuance of an occupancy permit, the following road improvements shall be completed as generally shown on the Conceptual Layout and as determined by the Transportation Department. a. Construction of an additional lane of pavement along the southbound lanes of Courthouse Road for the entire Property frontage. b. Construction of additional pavement along the southbound lanes of Courthouse Road at the Sunset Hills Drive intersection to provide a separate right turn lane. 18-505 07/25/18 PC A A C. Construction of additional pavement along the southbound lanes of Courthouse Road to provide a bike lane for the entire Property frontage. d. Construction of a concrete sidewalk along the west side of Courthouse Road for the entire Property frontage. e. Construction of a three -lane typical section (i.e., two eastbound lanes and one westbound lane) for Sunset Hills Drive intersection with Courthouse Road. f. Dedication to and for the benefit of Chesterfield County, free and unrestricted, of any additional right of way (or easements) required for the improvements identified above. g. If approved by the Virginia Department of Transportation, restriping of the western leg of the Providence Road and Courthouse Road intersection to create a right -turn lane from eastbound Providence Road to southbound Courthouse Road with 100' of taper and 180' of stacking. (T) 15. Utilities. Public water and wastewater shall be used. (U) 16. Storm Water Management. a. The post -development 1, 2, 10 and 100 -year peak discharge rates to the channel within Tax IDs 745- 691-2481 and 745-691-1790 shall not exceed the pre - development 1, 2, 10 and 100 -year peak discharge rates, respectively. b. If it is determined that downstream facilities have adequate capacity or if off-site improvements are provided, alternative storm water measures may be approved by the Director of Environmental Engineering at the time of construction plan review. C. Sheet flow generated from impervious areas adjacent to Tax IDs 746-692-4949, 746-692-4047, 746-692- 3347, 746-692-2545, 746-692-1843 and 746-692-1141 shall be controlled using stormwater control measures approved by the Director of Environmental Engineering at the time of construction plan review.. d. The project's stormwater pollution prevention plan will incorporate (i) a dry swale as the stormwater control measure required in Subsection 16.c. above, and (ii) one or more of the following infiltration techniques: rooftop disconnection, impervious area disconnection, curb break with grass channel, grass channel, and sheet flow to vegetated areas. (EE) 17. Courthouse Road Median Improvements. Prior to the issuance of the 51St occupancy permit, the owner/developer shall modify the Courthouse Road concrete median south of the West Providence Road 18-506 07/25/18 PC 19 PC CEJ intersection to install landscaping, as generally shown on Exhibit D, with modifications approved by the Transportation Department and as approved by the Virginia Department of Transportation (VDOT). Improvements shall avoid impacts to the existing VDOT traffic signal equipment. (T) 18. Traffic Calming Device(s)- West Providence Road. If the Transportation Department and the Virginia Department of Transportation (VDOT) approve traffic calming device(s) along West Providence Road between Courthouse Road and Providence Creek Road, within sixty (60) days of a written request by the Transportation Department or prior to the final occupancy permit, whichever occurs first, the owner/developer shall contribute one half of the cost towards the approved traffic calming device(s), up to $5,000, to the Transportation 'Department. Traffic calming device may include speed display sign, pavement markings, or other approved VDOT device(s). (T) Ayes: Jaeckle, Haley, Winslow, Holland and Elswick. Nays: None. 18SN0783 In Bermuda Magisterial District, Richard Smith requests conditional use planned development to permit exceptions to ordinance requirements relative to height of a structure (flag pole) and amendment of zoning district map in a Heavy Industrial (I-3) District on 28.2 acres located in the northeast quadrant of the intersection of Interstate 95 and Coxendale Road. Density will be controlled by zoning conditions or ordinance standards The Comprehensive Plan suggests the property is appropriate for Industrial use. Tax ID 801-662-3396. Mr. Drew Noxon presented a summary of Case 18SN0783 and stated the applicant proposes to construct a flag pole accessory to an existing scrap metal recycling business. He further stated the I-3 Zoning District permits structures to be a maximum of 150 feet tall, therefore the applicant requests a 62 -foot height exception. He noted the applicant indicates that an American Flag measuring 40 feet tall by 80 feet wide would be displayed on the pole. Mr. Richard Smith stated he plans to establish a metal recycling location on the property named USA Iron and Metal. He further stated the flag pole will be the tallest in the state of Virginia and will display the nation's pride and the business model strategy of USA Iron and Metal. Ms. Jaeckle called for public comment. Ms. Elizabeth Kemperling expressed concerns relative to the proposal setting a precedent for similar requests within the county. She urged the Board to deny the request. Mr. Mike Sadducees urged the Board to approve the request. He recognized the significance of displaying the nation's flag. 18-507 07/25/18 Ms. Jaeckle commended the promotion of patriotism and agreed with the need for visibility. She noted the flag content is restrictive to the property owners and their heirs. Ms. Jaeckle then made a motion to approve Case 18SN0783, subject the conditions. Mr. Mincks noted the flag content must be in conjunction to the business. In response to Ms. Haley's question, Mr. Smith stated there is another flag pole along I-95 that is visible. He further stated there was no direct correlation between traffic incidents and the height of the flag. Mr. Holland expressed concerns relative to the proposal setting a precedent for similar requests within the county and the proposed height of the flag. Ms. Haley expressed concerns with the proposed 212 -foot height. There being no one else to speak to the issue, the public hearing was closed. On motion of Ms. Jaeckle, seconded by Mr. Elswick, the Board approved Case 18SN0783, subject to the following conditions: CONDITIONS 1. Non -Transferable Ownership and Use. The flag pole shall only be permitted accessory to the scrap metal business of which Richard Smith, Monique Smith, and/or their heirs are majority owners. (P) 2. Height Limit. The flag pole shall not exceed 212 feet in height above grade. (P) 3. Location and Design. The flag pole shall be located on the property as depicted in Exhibit A, and shall have a design generally consistent with the rendering in Exhibit B. (P) 4. Flag Display. Display shall be limited to one (1) non- commercial flag not to exceed 3,200 square feet of area. (P) 5. Lighting. Unless otherwise required by the Federal Aviation Administration (FAA), flag lighting during daylight hours shall be limited to medium intensity white strobe lights with upward reflection and lighting during the night-time hours shall be limited to a blinking 365 -degree red light per (FAA) requirements and only the necessary up lighting required to illuminate the flag at night to the extent required by federal law. (P) 6. Cessation of Use. At such time that the flag pole ceases to be used for a period exceeding twelve (12) consecutive months, the property owner shall dismantle and remove the flag pole from the property. (P) Ayes: Jaeckle, Winslow and Elswick. Nays: Holland and Haley. 18-508 07/25/18 PE 19 It A A 18SN0723 (AMENDED) In Bermuda Magisterial District, Barney McLaughlin requests rezoning from Light Industrial (I-1) to Heavy Industrial (I-3) plus conditional use planned development to permit exceptions to ordinance requirements, and an exception to Section 18-60 of the utility ordinance for connection to the public wastewater system and amendment of zoning district map on 2.2 acres at the southwest corner of Ware Bottom Spring Road and Ramblewood Drive. Density will be controlled by zoning conditions or ordinance standards. The Comprehensive Plan suggests the property is appropriate for Industrial use. Tax ID 804-652-6175. Mr. David Dameron presented a summary of Case 18SN0723 and stated development of the site for limited Heavy Industrial (I-3) uses is planned. He further stated the applicant proposes to develop the site utilizing public water and an onsite septic system. He stated an exception to the utility code is requested to the requirement to connect to the public wastewater system. He further stated the Planning Commission and staff recommended denial because while the Plan suggests the property is appropriate for moderate to heavy industrial uses, the proposal fails to offer appropriate land use transitions and site design to reduce impacts between the heavy industrial and incompatible land uses; exceptions requested minimize quality design standards for architectural and landscaping encouraged by the Plan and Route 10 Corridor East Design standards; and planned improvements are too intense given the physical constraints of the property. Ms. Claire Shirley, representing the applicant, stated Heavy Industrial (I-3) zoning is proposed on the subject property, the majority of which is located within the Route 10 Corridor East Design District. She further stated the applicant has provided a conceptual site layout for development of two 3,100 square feet buildings with outside storage. She stated while the property is 2.2 acres, development is constrained due to its narrow, triangular shape, bounded to the north by Ware Bottom Springs Road, Ramblewood Drive to the east, and Seaboard Coastline railroad and national parkland to the west. She further stated to accomplish the development plan, approval of a conditional use planned development is requested for exceptions to setbacks, landscaping, and screening. Mr. Mincks noted there were changes to amendments submitted after advertisement of the case and the Board would need to unanimously suspend its rules to consider the additional proffers. On motion of Ms. Haley, seconded by Mr. Winslow, the Board suspended its rules to allow for consideration of the amended proffered conditions. Ayes: Jaeckle, Haley, Winslow, Holland and Elswick. Nays: None. Ms. Jaeckle called for public comment. Mr. Todd Jenkins expressed concerns relative to potential impacts of the development to the adjacent National parkland. 18-509 07/25/18 Ms. Virginia Summers, Bermuda District resident, stated foundation plantings and screening along Ramblewood Drive will improve the visual impact. Mr. Freddy Boisseau, Bermuda District resident, stated the property is narrow in shape and difficult to sustain significant buffering. He urged the Board to approve the request. There being no one else to speak to the issue, the public hearing was closed. Ms. Jaeckle stated she believes the Planning Commission would change their votes if the case was remanded. She further stated the use is not incompatible with what surrounds the area currently. She noted landscaping and screening will improve the visual impact. On motion of Ms. Jaeckle, seconded by Ms. Haley, the Board approved Case 18SN0723, subject to the following conditions: 1. Any site plan or building permit for the subject parcel shall provide and dedicate public wastewater easements in locations acceptable to the Utilities Department to accommodate the future extension of the public wastewater system. Such easements shall be dedicated prior to the site plan approval. (U) 2. In the event the public wastewater system is extended to a point within 200 feet of the property, the public wastewater system shall be extended to a point acceptable to the Utilities Department and all uses requiring domestic wastewater shall be connected to the public wastewater system. (U) 3. The exception to the use of public wastewater shall only apply to this original 2.11 acre parcel/property with a single initial use. Any future lots or additional uses beyond that will require additional exception(s) if still required by code. (U) And, further, the Board accepted the following revised proffered conditions: The Applicant in this case, pursuant to Section 15.2-2298 of the Code of Virginia (1950 as amended) and the Zoning Ordinance of Chesterfield County, for itself and its successors or assigns, proffer that the property known as Chesterfield County Tax Identification Number 804-652-6175 ("the Property") under consideration will be used according to the following proffers if, and only if, the request submitted herewith is granted with only those conditions agreed to by the Applicant. In the event this request is denied or approved with conditions not agreed to by the Applicant, the proffers shall immediately be null and void and of no further force or effect. 1. Master and the July 16 Plan: The Textual Statement dated July 16, "Conceptual Plan" prepared by Gradient, 2018 shall be considered the Master Plan. 18-510 2018 dated (P) 07/25/18 W R 9 2. Uses: The uses on the Property shall be limited to the uses allowed in the I-1 zoning district, and the following uses: a. Stone and cut stone products manufacturing; cutting granite or marble counters. b. Construction Contractor's office, shop, and storage yard. ( P ) 3. Post Development Runoff: For portions of the Property that are designated to drain to the Johnson Creek watershed, the post development runoff rate for the 2, 10, and 100 year storms shall not exceed the corresponding pre -development runoff rate from the site. (EE) Ayes: Jaeckle, Haley, Winslow, Holland and Elswick. Nays: None. 17. PUBLIC HEARINGS 17.A. TO CONSIDER THE RESTRICTION OF THROUGH TRUCK TRAFFIC ON MILHORN STREET, HILL STREET, TIPTON STREET AND SOUTH STREET Mr. Smith stated this date and time has been advertised for the Board to consider the restriction of through truck traffic on Milhorn Street, Hill Street, Tipton Street and South Street between Jefferson Davis Highway and Harrowgate Road. Ms. Jaeckle called for public comment. There being no one to speak to the issue, the public hearing was closed. On motion of Ms. Haley, seconded by Mr. Elswick, the Board adopted the following resolution approving the restriction of through truck traffic on Milhorn Street, Hill Street, Tipton Street and South Street between Jefferson Davis Highway and Harrowgate Road: WHEREAS, the Chesterfield County Board of Supervisors received a request to restrict any through truck or truck and trailer or semi -trailer combination except pickup or panel trucks from using Milhorn Street, Hill Street, Tipton Street and South Street between Jefferson Davis Highway and Harrowgate Road; and WHEREAS, the recommended alternate route is Jefferson Davis Highway and Harrowgate Road; and WHEREAS, Chesterfield County will use its good offices for enforcement of the proposed restriction; and WHEREAS, the Board has conducted a public hearing on the restriction. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors requests the Virginia Department of Transportation to restrict through truck traffic on Milhorn Street, Hill Street, Tipton Street and South Street between Jefferson Davis Highway and Harrowgate. Ayes: Jaeckle, Haley, Winslow, Holland and Elswick. Nays: None. 18-511 07/25/18 17.B. TO CONSIDER AMENDMENTS TO THE COUNTY CODE TO GRANT EXEMPTIONS FROM TANGIBLE PERSONAL PROPERTY TAXES AND MOTOR VEHICLE REGISTRATION FEES FOR MOTOR VEHICLES THAT ARE AT LEAST TWENTY-FIVE YEARS OLD BUT ARE NOT LICENSED AS ANTIQUE MOTOR VEHICLES Mr. Mincks stated this date and time has been advertised for the Board to consider amendments to the County Code to grant exemptions from tangible personal property taxes and motor vehicle registration fees for motor vehicles that are at least 25 years old but are not licensed as antique motor vehicles. With respect to the personal property tax exemption, he further stated the Virginia Code permits localities to exempt certain tangible property from personal property tax. He stated the permissible exemptions include antique motor vehicles, which are defined as motor vehicles that are at least 25 years old and are owned solely as a collector's item. He further stated the antique motor vehicle must not be used for general transportation purposes to be eligible for the exemption. Ms. Jaeckle called for public comment. Ms. Jenefer Hughes, Commissioner to the Revenue, recommended adding antique motor vehicles to the types of personal property that are exempt from tangible personal property tax. In response to Mr. Fredrick Fran, Mr. Mincks stated licensed antique motor vehicles are already exempt by state law. There being no one else to address the Board, the public hearing was closed. On motion of Mr. Elswick, seconded by Mr. Holland, the Board adopted the following ordinance: AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING SECTION 9-60 RELATING TO TANGIBLE PERSONAL PROPERTY TAXES BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Section 9-60 of the Code of the County of Chesterfield, 1997, as amended, is amended to read as follows: Chapter 9 - FINANCE AND TAXATION 0 0 0 Article III. Tangible Personal Property Taxes. Sec. 9-60. General Provisions The following household goods and personal effects of county residents are hereby exempt from taxation as tangible personal property: (a) Bicycles and mopeds as defined by Code of Virginia, § 46.2-100. 18-512 07/25/18 P1 It A A (b) Household and kitchen furniture, including gold and silver plates, plated ware, watches and clocks, sewing machines, refrigerators, automatic refrigerating machinery of any type, vacuum cleaners and all other household machinery, books, firearms and weapons of all kinds. (c) Pianos, organs, phonographs, record players and records to be used therewith, musical instruments of whatever kind, radio, television and other home entertainment equipment. (d) Oil paintings, pictures, statuary, curios, articles of virtue and works of art. (e) Diamonds, cameos or other precious stones and all precious metals used as ornaments or jewelry. (f) Sporting and photographic equipment. (g) Clothing and objects of apparel. (h) Computers and accompanying equipment not used in a business. (i) All other tangible personal property used by an individual or a family or household incident to maintaining an abode. (j) Privately owned pleasure boats and watercraft, nonmotorized and under 18 feet, used for personal recreational purposes only. (k) Antique motor vehicles as defined by Code of Virginia § 46.2-100 which may not be used for general transportation purposes. (2) That this ordinance shall become effective on January 1, 2019. And, further, the Board adopted the following ordinance: AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING SECTION 13-56 RELATING TO ANNUAL MOTOR VEHICLE REGISTRATION FEES BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Section 13-56 of the Code of the County of Chesterfield, 1997, as amended, is amended to read as follows: Chapter 9 - MOTOR VEHICLES AND TRAFFIC 0 0 0 Article III. County Vehicle Licenses and Other Requirements Sec. 13-56. Vehicles at least twenty-five years old 18-513 07/25/18 The registration fees in Sections 13-52, 13-54, and 13- 55 shall not apply to motor vehicles that were actually manufactured or designated by the manufacturer as a model manufactured in a calendar year not less than twenty-five years prior to January 1 of each calendar year. (2) That this ordinance shall become effective immediately upon adoption. Ayes: Jaeckle, Haley, Winslow, Holland and Elswick. Nays: None. The Board took a five-minute break. Reconvening: Ms. Jaeckle noted the Board would need to suspend its rules in order to consider matters after 11:00 p.m. Ms. Jaeckle made a motion, seconded by Mr. Elswick, for the Board to suspend its rules to allow for consideration of matters after 11:00 p.m. 17.C. TO CONSIDER AN APPLICATION FOR WASTE MATERIAL MANAGEMENT AND DISPOSAL FILED BY SHOOSMITH BROS., INC. TO USE A QUARRY AS A SOLID WASTE LANDFILL Mr. Clay Bowles stated this date and time has been advertised for the Board to consider an application for waste material management and disposal filed by Shoosmith Bros., Inc. to use a quarry as a solid waste landfill. He further stated Shoosmith Bros, Inc. has applied for approval of its proposed design and operational plans for a landfill cell, Cell 28, in a quarry adjacent to its existing solid waste landfill. He stated Shoosmith's conditional use permit, approved by a previous Board in 1997, requires Shoosmith to apply for and receive the Board's approval of its proposed design and operational plans for the quarry landfill by following the process outlined in Article VIII of Chapter 11 of the County Code. He noted the Board has opted to hold a public hearing on Shoosmith's application to receive citizens' comments. He stated staff has reviewed Shoosmith's application and engaged the services of the engineering firm of Golder Associates, Inc. to perform an expert technical review of the application. He further stated staff concurs with the findings of the review completed by Golder. Additionally, he stated the Department of Public Utilities advises that the application proposes a Leachate Management Plan for the quarry landfill that is inconsistent with the requirements of Shoosmith's wastewater discharge permit from the County. He further stated approval of the application is governed by Section 11-95 of the County Code, which stipulates that the Board of Supervisors shall not grant approval of this application unless the Board has made both of the following determinations: (a) The proposed quarry landfill poses no substantial present or potential danger to the health, safety or welfare of any person; and (b) The proposed quarry landfill poses no substantial present or potential danger to the environment. He stated staff recommends, in light of Golder's technical review and the County's staff review, that the Board decline to grant approval of the application because, in staff's opinion, the Board cannot reasonably make the determinations set out in Section 11-95. 18-514 07/25/18 F E Ms. Andrea Wortzel, representing the applicant, stated as a result of discussions with county staff, Shoosmith filed an application for waste material management and disposal pursuant to Chapter 11, Article VIII. She noted matters not under consideration include use of the Quarry Cell for landfilling purposes; siting approval for disposal of waste regulated by DEQ in the Quarry Cell; and DEQ permit approving the design and operation of the Quarry Cell. Regarding Article VIII, she stated Shoosmith will not accept Article VIII waste at the Quarry Cell and is willing to agree to a condition that it will not do so. She further stated given that it does not accept any of the material subject to the standard, it necessarily meets the standard. She stated Golder recommends 34 changes to the DEQ draft permit; Shoosmith agreed to request those changes, which went above and beyond DEQ's regulatory requirements; and DEQ incorporated those changes into the final permit, issued in February 2016. Regarding the Golder review, she stated DEQ and its technical staff have determined that the design poses no substantial threat to human health or the environment; Golder proposed additional conditions, over and above what DEQ found to be protective, which have been incorporated into the permit; on that basis, Golder and county staff found the design to pose no substantial threat or potential danger to human health and the environment; at least three other engineers agreed with that assessment; Draper Aden conducts a health and safety inspection of the landfill annually, and each year has concluded that the landfill does not pose a substantial threat or potential danger to health, safety or welfare of any person or to the environment; Golder's current report is based on extreme hypotheticals that the report itself acknowledges are unlikely to occur; and unlike 2015, Golder never spoke with Shoosmith about its concerns and its analysis is incomplete. She stated the quarry cell will continue to be heavily regulated through ongoing monitoring, reporting and recordkeeping requirements and regular inspections by state and local regulators. She further stated surface water monitoring of indicator parameters upstream and downstream of landfill are required to protect against impacts. In response to Mr. Winslow's question, Ms. Wortzel stated Golder noted one of the contributing factors to elevated temperature in landfills was excessive moisture in the waste. She further stated the recommendation to Shoosmith was to prohibit the recirculation of leachate in the Quarry Cell. She stated there are landfills throughout the country that have greater than 200 feet in depth. She noted the temperature threshold that Golder referenced was 170 degrees; Shoosmith has not reached that threshold. In response to Mr. Winslow's questions, Mr. Bob Dick, project director with SCS Engineers, the engineering firm for Shoosmith, stated design of the facility does not make the inability to access wellheads. He further stated safety grates are installed around the wellheads, so the technician does not have any issue in the event of subsiding settlement. He stated a very few select facilities in the country have manifested conditions with elevated temperatures and pressures above surface levels. He further stated pumps are only triggered by the presence of liquid and nomadic supply. 18-515 07/25/18 He stated the elevated temperature conditions warrants different type of materials and discharge hosing. He further stated maintenance and repairs of the landfill are usually accessible from perimeter roads. He stated in the permit that was prepared for DEQ, there were some considerations for the fact that the waste placement operations would be occurring within the quarry pit, and restrictive areas for rock fall protection was addressed in the permit. He further stated the stability monitoring that is done for calculations specific to stability of the landfill slopes accounts for seismic events. In response to Mr. Holland's question, Ms. Wortzel stated surface water monitoring of indicator parameters upstream and downstream of the landfill are required to protect against impacts. She further stated the Bristol Landfill's quarry has successfully been converted to a landfill. Ms. Jaeckle called for public comment. Mr. David Glick read an excerpt of the Resource Conservation and Recovery Act addressing municipal solid waste landfill location restrictions for airport safety. Ms. Victoria Rhino stated the Cumberland County Board of Supervisors approved rezoning and a conditional use permit application for a landfill proposed to be built near the Powhatan County border. She expressed concerns relative to increased truck traffic, the potential risk of liners leaking toxins and the negative impact of the landfill to the health of county residents. Mr. Steven ??, resident of the Highlands, expressed concerns relative to buzzards the landfill attracts and the smell of the trash the landfill emits. He stated the odor is a consistent issue and problem to the point that his family cannot enjoy being outdoors. He urged the Board to consider denying the application to expand into the quarry. Ms. Samantha McMillan voiced her support to approve the application to allow the proposed quarry expansion and stated closure of Shoosmith will adversely impact Chesterfield county residents that rely on a convenient, cost-effective source of waste disposal. Mr. Duncan Holmes, resident of Arbor Landing, urged the Board to deny Shoosmith's application to expand into the quarry. He expressed concerns relative to effluents, temperature thresholds and contamination caused by the landfill. Ms. Elizabeth Kimberling stated the current Shoosmith landfill operation for the proposed quarry expansion clearly poses a substantial present or potential danger to the health, safety or welfare of many citizens. She expressed concerns relative to air pollution, water pollution, land pollution, noise pollution and high-risk of contamination. She urged the Board to deny the proposal. Mr. Kevin Smith, resident of the Highlands, urged the Board to deny Shoosmith's request. He stated granting Shoosmith a permit to use the additional capacity in that quarry would likely result in the significant increase in the amount of out-of-state waste. 18-516 07/25/18 Ic Pp� l A CEJ Mr. Phil Lohr, representing the Bermuda Advocates for Responsible Development (BARD), expressed concerns with the expansion of the landfill into the quarry and the potential for the expelling of contaminates. He stated the landfill does not belong in a densely populated residential area and urged the Board to deny the request for the landfill to expand into the quarry. Mr. Tom Watson, Bermuda District resident, urged the Board deny the Shoosmith Brothers, Incorporated request to begin operation in the quarry. He stated the current Shoosmith landfill operation for the proposed quarry expansion clearly poses a substantial present or potential danger to the welfare of many citizens, specifically related to water and air pollution. Mr. Tom Pakurar, representing Hands Across the Lake, expressed concerns relative to water quality and the health and welfare of county residents, specifically related to coal ash. He urged the Board to avoid the legacy issue and deny expansion of the landfill into the quarry. Mr. Luke Wade, resident of Woodland Pond, expressed concerns relative to well water contamination caused by the landfill. He urged the Board to deny the request to expand the landfill into the quarry. Mr. Shawn Alberts, resident of the Highlands, voiced his opposition of Shoosmith's request to develop the quarry as a landfill. He stated a quarry landfill would have negative effects while in operation and everlasting effects thereafter. He expressed concerns relative to the potential risk of liners leaking toxins and the negative impact of the landfill to the health of county residents. Mr. John Roebenroad inquired about other potential uses of the quarry and campaign contributions from the Shoosmith Corporation. He expressed concerns relative to the potential risk of liners leaking toxins and the negative impact of the landfill to the health of county residents. Mr. Edward Ring expressed concerns relative to the potential risk of liners leaking contaminates and the negative impact of the landfill to the health of county residents. He urged the Board to deny the request to expand the landfill into the quarry. Ms. Diana Parker expressed concerns relative to the potential alteration of ground water flow and air pollution. She stressed the importance of recycling to offset the amount of incoming waste to the landfill. Mr. Ray Walsh, resident of Woodland Pond, stated when the management of the landfill changed, and the existing organization came in, residents saw a big difference in terms of responsiveness and proactive efforts to try and control operation issues. He stated he does not have a strong opinion on whether to accept their proposal, but he gives them credit for their efforts since taking over control of the operation. Ms. Holly Jenkins expressed concerns relative to air pollution and stated granting Shoosmith a permit to use the additional capacity in that quarry would likely result in the significant increase in the amount of out-of-state waste. 18-517 07/25/18 Mr. Connor Thomas expressed concerns relative to the consistent odor issue posed by the landfill and the potential dangers it causes to the health and welfare of county residents. He urged the Board to deny the request. Ms. Bobbi Paxton, resident of the Highlands, expressed concerns relative to the expansion of the landfill. She stated the landfill does not belong in a densely populated residential area and she urged the Board to deny the request for the landfill to expand into the quarry. Mr. Michael Germain expressed concerns relative to the stability and structure integrity of the quarry after a potential seismic event. He urged the Board to consider denying the application to expand into the quarry. Mr. Tim Gilbert, resident of the Highlands, expressed concerns with the expansion of the landfill into the quarry, air pollution, water pollution, land pollution, noise pollution and high-risk of contamination. He urged the Board to deny the request. Mr. Braden Woods stated granting Shoosmith a permit to use the additional capacity in that quarry would likely result in the significant increase in the amount of out-of-state waste. He urged the Board to deny the request for the landfill to expand into the quarry. Ms. Marge Burkeal, resident of the Highlands, expressed concerns relative to the stability and structure integrity of the quarry after a potential seismic event. She noted a seismograph in her side yard, maintained by Shoosmith. She urged the Board to deny the application to expand into the quarry. Mr. Dan Oros, Dale District resident, stated as a geologist he specializes in environmental remediation monitoring at landfills. He further stated liners can fail for various reasons. He urged the Board to trust in the consultants' recommendation and deny the request. Mr. Bob Culvort expressed concerns relative to the potential risk of liners leaking contaminates and the negative impact of the landfill to the health of county residents. He urged the Board to deny the request to expand the landfill into the quarry. Mr. Bill Woodfin, Matoaca District resident, expressed concerns relative to the request to expand the landfill into the quarry and the potential risk of liners leaking toxins and the negative impact of the landfill to the health of county residents. He urged the Board to deny the request. Mr. Jerry Michael, resident of the Highlands, expressed concerns relative to the odor emitted by the landfill. He urged the Board to consider the health of county residents and how they want to be able to enjoy their community both inside and out. He stated the residents of Chesterfield County who have lived with the negative impact of the landfill for longer than its original lifespan deserves to have the set closed date. Mr. David Haggerty expressed concerns relative to the visual impact the landfill poses for the county. He urged the Board deny the application to expand into the quarry. 18-518 07/25/18 It IRI PI I/ c. Mr. Matt Cullather, President of HOA Highlands, expressed concerns relative to his quality of living being compromised and degraded. He stated the current Shoosmith landfill operation for the proposed quarry expansion clearly poses a substantial present or potential danger to the welfare of many citizens. Mr. Rodney Martin expressed concerns relative to the lack of information and data provided by staff relative to the issue. He urged the Board to deny the request. Mr. Darnel Collins, technician of Shoosmith Brothers, Inc., defended the landfill's odor control management and stated county businesses rely on Shoosmith for convenient, economical, and reliable waste disposal. Mr. Todd Jenkins, resident of Woodland Pond, expressed concerns relative to the odor emitted by the landfill. He urged the Board to consider the health of county residents and asked them to deny the Shoosmith's request to expand into the quarry. Ms. Geda Yerma, resident of the Highlands, expressed concerns relative to the request to expand the landfill into the quarry and the potential risk of liners leaking toxins and the negative impact of the landfill to the health of county residents. She urged the Board to deny the request. Mr. Roman Simon, resident of the Highlands, stated the smell of the landfill is unbearable. He expressed concerns with the expansion of the landfill into the quarry and urged the Board to deny the request for the sake of the residents of the county. Ms. Jaeckle noted Corporal Jeffrey Katz, new Chief of Police, is building a home in the Highlands. Ms. Wortzel noted the design and operating conditions that were reviewed and approved by DEQ, Golder and county staff are the same. She asked that the Board disregard the 2018 Golder report because it does not furnish a reliable or valid basis for decision. She stated Shoosmith's design for the quarry cell poses no substantial present or potential danger to the health, safety or welfare of any person, and poses no substantial present or potential danger to the environment. In response to Mr. Winslow's questions, Mr. Mike Williams, Principal, Practice Leader of Golder Associates Inc., stated elevated temperature landfills can pose a significant risk to the engineered components of the landfill that contain the waste mass and associated leachate, as well as those components that remove landfill gas, leachate, and heat from the waste mass. He further stated the failure of one or more of the heat removal mechanisms could result in a run -away heat reaction that would be difficult to recover from using standard engineering approaches for solid waste landfills. He stated the failure of these systems, which are designed to contain the hazards associated with the municipal solid waste, could pose substantial present or potential danger to the health, safety or welfare of any person and a substantial present or potential danger to the environment. 18-519 07/25/18 In response to Ms. Haley's question, Mr. Williams stated the quarry is below the water table and if dewatering activities are terminated after Cell 28 is constructed and partially filled as is proposed in the application, a potential gradient between hydraulic pressures on either side of the liner may develop. He further stated the hydraulic pressure gradient would be inward, which could act to force the liner away from the edge of the quarry wall. He stated depending on the magnitude of these forces, the compressibility of the waste, the temperature of the liner system, and the integrity of liner welds and the proposed system, such gradients would allow groundwater to enter the waste made throughout construction defects in the liner or through breaches caused by forces that occur after the liner was constructed or during operations. In response to Mr. Elswick's question, Mr. Smedley stated degradation of the integrity of the liner walls and the quarry structure would happen if Swift Creek breaches. In response to Mr. Elswick's question, Mr. Hayes stated the maximum discharge of pretreated leachate allowed into the County's sanitary sewer system under the Industrial Waste Pretreatment Discharge Permit is 120,000 gallons per day. In response to Mr. Elswick's question, Mr. Williams stated the conditional use permit does require a berm. He further stated the failure of the system could create conditions that are difficult if not impossible to recover from and ultimately will pose a potential danger via the release of leachate to groundwater and potentially to surface water, with the possibility of atmospheric emissions of harmful contaminants in landfill gas emissions. Mr. Elswick expressed concerns relative to the potential of elevated temperatures creating a combustible event, endangering the health and safety of residents and first responders on the scene. In response to Mr. Elswick's question, Mr. Bowles stated 125 feet is allowed above the rim of the quarry cell. Mr. Elswick stated he cannot conclude that the applicant's proposal poses no substantial present or potential danger to the health, safety, or welfare of any person or the environment. Mr. Holland expressed his appreciation to all of the citizens who came out from Arbor Landing, as well as from The Highlands and Woodland Pond subdivisions. He stated one of the highest responsibilities he has is to make sure that the safety, health and welfare of every citizen is very well protected. Mr. Holland then made a motion, seconded Ms. Haley, for the Board to deny approval of the application for waste material management and disposal filed by Shoosmith Brothers, Inc. to use a quarry as a solid waste landfill. Ms. Haley concurred with Mr. Holland's remarks. 18-520 07/25/18 IR 9 CEJ In response to Ms. Jaeckle's question, Mr. Williams stated the conculsion is based on the design of Cell 28 as presented in the application and recent industry experience that indicates landfills with high moisture contents, elevated organic matter content, and waste thicknesses more than 200 feet are more likely than landfills without these characteristics to become elevated temperature landfills. Ms. Jaeckle called for a vote on the motion made by Mr. Holland, seconded by Ms. Haley, for the Board to deny approval of the application for waste material management and disposal filed by Shoosmith Brothers, Inc. to use a quarry as a solid waste landfill Ayes: Jaeckle, Haley, Winslow, Holland and Elswick. Nays: None. 18. REMAINING MANUFACTURED HOME PERMITS AND ZONING REQUESTS There were no remaining manufactured home permits and zoning requests at this time. 19. FIFTEEN -MINUTE CITIZEN COMMENT PERIOD ON UNSCHEDULED MATTERS There were no requests to address the Board at this time. 20. ADJOURNMENT On motion of Mr. Winslow, seconded by Ms. Haley, the Board adjourned at 1:19 a.m. to August 22, 2018, at 3:00 p.m. for a work session in Room 502 at the County Administration Building. Ayes: Jaeckle, Haley, Winslow, Holland and Elswick. Nays: None. I Zeph P. Casey County Administrat r Dorothy A.Ja ckle Chairman 18-521 07/25/18 PE PI Ic