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08/22/2018 MinutesA BOARD OF SUPERVISORS MINUTES August 22, 2018 Supervisors in Attendance: Ms. Dorothy A. Jaeckle, Chair Ms. Leslie A. T. Haley, Vice Chair Mr. Christopher M. Winslow Mr. Stephen A. Elswick Dr. Joseph P. Casey County Administrator Absent: Mr. James M. Holland Ms. Jaeckle called the meeting to order at 3:00 p.m. and noted Mr. Holland's absence. 1. APPROVAL OF MINUTES FOR JULY 25, 2018 On motion of Ms. Haley, seconded by Mr. Winslow, the Board approved the minutes of July 25, 2018, as submitted. Ayes: Jaeckle, Haley, Winslow and Elswick. Nays: None. Absent: Holland. 2. REQUESTS TO POSTPONE AGENDA ITEMS AND ADDITIONS, DELETIONS OR CHANGES IN THE ORDER OF PRESENTATION On motion of Mr. Winslow, seconded by Ms. Haley, the Board moved Item 11.D., Resolution Recognizing Mrs. Debbie Stone Hughes, Budget and Management Department, Upon Her Retirement, to the Consent Agenda to follow Item 12.B.1.a.7.; replaced Item 12.B.4., Approval of Purchase of a Parcel of Land Adjoining the Ettrick Elementary School/Ettrick Fire Station 12 Replacement Project; replaced Item 12.B.5., Authorization to Execute an Agreement with the Virginia Department of Transportation to Install and Maintain "Watch for Children" Signs Within the State -Maintained Right -of -Way and Transfer of District Improvement Fund to the Transportation Department to Purchase and Install Five "Watch for Children" Signs, and approved the agenda, as amended. Ayes: Jaeckle, Haley, Winslow and Elswick. Nays: None. Absent: Holland. 3. WORK SESSIONS 3.A. EVERY DAY EXCELLENCE - SHERIFF'S OFFICE Lt. Colonel Matt Wilkerson shared with the Board of Supervisors an example of how Chesterfield Sheriff's deputies routinely serve in capacities outside of normal bounds by assisting in pre-trial court proceedings. Ms. Haley and Ms. Jaeckle commended the tremendous efforts and assistance of the Chesterfield Sheriff's Department. 18-522 08/22/18 3.B. SOCIAL SERVICES STAFFING Ms. Kiva Rogers, Director of Social Services, provided an update to the Board of Supervisors regarding Medicaid expansion and shared the Social Services Department's strategy to implement a service delivery model to meet the needs of citizens, other county departments and community stakeholders that also infuses a work performance element, as well as strategies to employ FY2019 state funding allocated to the county for administrative costs associated with expanding Medicaid and improving existing caseload ratios. She stated beginning January 1, 2019, more adults will have access to quality, low-cost health insurance. She further stated for citizens who worked with no health insurance, they may now be eligible to receive regular preventative care as well as treatment for chronic health conditions. She stated Medicaid expansion is projected to add over 400,000 new recipients statewide, which would significantly impact current functioning as workloads continue to be among the highest in the state. Regarding work requirements, she stated implementation of Medicaid work requirements are anticipated January 1, 2020, unless the federal government grants a waiver. She further stated Chesterfield will leverage existing employment resources to engage Medicaid -eligible childless, able-bodied adults. She stated Chesterfield - Colonial Heights Medicaid program applications increased significantly after the implementation of the Affordable Health Care Act in 2014 and ongoing cases have increased annually since then because of the Act. She noted the average caseload size per worker is 1,150 cases and the caseload reduction strategy require additional staff to stabilize worker -to -caseload ratio. Mr. Elswick inquired about data relative to other localities' average caseload per eligibility worker. Ms. Rogers stated she would provide Board members with benchmark data. She then continued her presentation by stating the department has created a cross -divisional Medicaid Expansion Implementation Team focused on ensuring development of a comprehensive plan to ensure the county's response to Medicaid Expansion aligns with the law and focus. She noted the Assessment and Resource Team has partnerships to provide vocational assessments and provide case management to citizens who face barriers to employment. Discussion ensued relative to work groups focused on employment for citizens and guidelines relative to state - mandated programs. Ms. Rogers concluded her presentation by stating the lack of proactive preparedness negatively impacted the agency after the implementation of the Affordable Care Act in 2014. She further stated it is imperative that staff is in place to absorb the workload. She stated since citizens will begin to apply in October, additional staff is needed to process applications. She further stated the goal would be to implement the phased staffing plan to be fully staffed by December. She stated if by chance the impact is less than projected, a deceleration plan would be in place prior to the local match in FY2020. Dr. Casey noted EMS transports and hospital charitable care may be Medicaid eligible for federal funding. 18-523 08/22/J8 9 PC A Ms. Jaeckle expressed her appreciation to Ms. Rogers relative to implementing successful strategies to reduce the turnover rate. Dr. Casey stated the Social Services Department currently has resources in place as part of efforts to assist citizens in increasing self-sufficiency in securing gainful employment. 3.C. SCHOOL CAPITAL AND OPERATIONS UPDATE Mr. Matt Harris, Deputy County Administrator, accompanied by Ms. Meghan Coates, Budget Director, provided an update to the Board of Supervisors on a variety of school topics including follow-up information from the July meeting on a new elementary school, status updates and timelines for the remaining 2013 referendum projects, and information on the School Board's requested uses for additional FY2019 state funds for education. Regarding school design/construction funding, she further stated that at the July Board of Supervisors meeting, staff was asked to identify a funding source for design of a potential new elementary school and bring the recommendation to the August Board of Supervisors meeting. She stated $1.3 million from an existing capital reserve, set aside by the Board on behalf of schools, could be utilized to cover pre -construction design/engineering. She then reviewed select referendum project schedules and stated that the full appropriation for all 2013 referendum projects are in place as of FY2019. Discussion ensued relative to school referendum project schedules, specifically Enon Elementary School. Ms. Coates continued her presentation by reviewing appropriation of state funding. She stated subsequent to the School Board's adoption of the FY2019 budget, the General Assembly adopted its final 2018-2020 biennial budget. She further stated the adopted state budget will result in additional state revenue of $2,489,750 to the school division for FY2019 for operation, maintenance and instructional categories. Discussion ensued relative to pool positions to be assigned at the beginning of the 2018-2019 school year as part of the appropriation in the instructional category. Ms. Coates stated an instructional pool is a key component of the school system's budget as it affords them the flexibility to accommodate increased or changing enrollment during a school year. She noted Schools will report on the utilization of the pool positions at an Audit and Finance Committee meeting this fall after September 30th membership is known. She concluded the presentation by reviewing the Audit and Finance work plan. Dr. Casey noted Schools has received notification of an increase to the FY2018 grant award for Title I in the amount of $291,180, which staff requests the Board appropriate into the instruction category. Discussion ensued relative to additional funding to retain a limited pool of positions for growth and student need. 18-524 08/22/18 3.D. CHESTERFIELD.GOV WEBSITE MODERNIZATION UPDATE Mr. Joe Pugh, Deputy CIO - Application Services, accompanied by Ms. Nicole Maillet, Content Strategist, reviewed the new county website with the Board of Supervisors, demonstrated new usability features and the county resident involvement in the creation of the site, which will be publicly launched in September of this year. Mr. Pugh stated the site was updated in 2009 and has been nationally recognized many times since then. He further stated the new website platform is fully managed and hosted in the Cloud. Ms. Maillet stated the department engaged constituents early in the projects with a survey about their online service expectations, as well as navigation testing and focus groups. She further stated people can receive notifications for important alerts for information that they subscribe to and published alerts sitewide during emergency events. She stated all departments had an opportunity to meet with the consultants and cross -departmental teams had input on key site features and functionality. She noted content is organized in a feature -centric, user -centric manner, by using landing pages for community activities, health and well- being, safety and security and parks and recreation. In closing, Mr. Pugh stated all departments can manage their own content and an IST team is still available to support all content publication efforts at every level. He noted the site undergoing design and content revisions will continue through launch and afterwards. Discussion ensued relative to the new county website and usability. 4. REPORTS PE There were no Reports at this time. 5. FIFTEEN -MINUTE CITIZEN COMMENT PERIOD ON UNSCHEDULED MATTERS Mr. John Radcliffe expressed concerns relative to unauthorized access and road extension of the John J. Radcliffe Appomattox River Conservation Area. Mr. Elswick asked staff to research the issue of Radcliffe Conservation Area Park completions and road extension and report back to the Board. 6. DINNER On motion of Ms. Haley, seconded by Mr. Elswick, the Board recessed to the Eanes-Pittman Public Safety Training Center for dinner with Chesterfield County Judges. Ayes: Jaeckle, Nays: None. Absent: Holland. Reconvening: 7. INVOCATION Haley, Winslow and Elswick. Ic The Honorable Steve Elswick, Matoaca District Supervisor gave the invocation. 18-525 08/22/d8 8. PLEDGE OF ALLEGIANCE Eagle Scout Benjamin Owings led the Pledge of Allegiance to the Flag of the United States of America. 9. COUNTY ADMINISTRATION UPDATE 9.A. NORTHERN JEFF DAVIS SPECIAL AREA PLAN STEERING COMMITTEE UPDATE Dr. Casey reported on August 13th, the Northern Jefferson Davis Steering Committee held its first meeting to discuss strategies for implementing the special area plan. He stated the committee is made up of a nice balance of private and public -sector representatives. At their first meeting, he stated the group discussed the goals and timetable for their work. He further stated the committee is working to provide immediate and longer -run strategies to ensure the special area plan is put into action in a purposeful way. He stated the group plans on providing an update to the Board of Supervisors this fall so that their recommendations can line up with the FY2020 budget process. He noted they are scheduled to get together at least every two weeks in order to meet that timeline. 9.B. OTHER COUNTY ADMINISTRATION UPDATES Dr. Casey congratulated the Procurement Department on recent accolades. He stated the U.S. Communities Government Purchasing Alliance recently honored the department with the Excellence in Cooperative Purchasing Award, recognizing the "agency's dedicated support of effective and efficient governmental purchasing principles." He also recognized both Ms. Stacy Seay and Ms. Lisa Russell who recently for passed their Virginia Contracting Officer certification exams. He stated this achievement represents not only their hard work and dedication to continued professional development, but also helps ensure that goods and services to support county and school operations are being procured in the most efficient manner possible. Dr. Casey introduced Ms. Melanie Meadows, Drug Court Administrator, who provided a brief presentation to the Board of Supervisors relative to Drug Court. She stated Drug Court is a treatment alternative for incarceration for juvenile and adult offenders arrested in Chesterfield County or the City of Colonial Heights before proceeding to court with significant substance abuse issues/addiction. She further stated participants are required to complete an intensive treatment program under the direction of a team of professionals. She stated at completion of the Drug Court Program, the charge that brought the individual into the program will be dismissed. Judge Frederick Rockwell stated the Drug Court model alters the traditional roles of defense counsel, prosecutors and judges to work together as a team to get participants clean and teach them accountability and stability. Ms. Haley, Mr. Winslow and Ms. Jaeckle expressed their sincere appreciation for Judge Rockwell's continued commitment and compassion to individuals and for giving them a second chance at recovery. In response to Mr. Elswick's question, Judge Rockwell stated Drug Court is open for public attendance. 18-526 08/22/18 10. BOARD MEMBER REPORTS Ms. Jaeckle announced she attended the very well -attended ribbon cutting of the new Beulah Elementary School on August 14th. She expressed concerns relative to the lack of media coverage on the rebuilding of county elementary schools. 11. RESOLUTIONS AND SPECIAL RECOGNITIONS 11.A. RECOGNIZING THE 2018 NATIONAL ASSOCIATION OF COUNTIES (NACO) AND VIRGINIA ASSOCIATION OF COUNTIES (VACO) ACHIEVEMENT AWARD WINNERS Mr. Matt Harris announced Chesterfield County is the recipient of 17 Achievement Awards from the National Association of Counties (NACo) this year for innovative programs and services. The following recipients were recognized by Board members and Dr. Casey, and department representatives were presented with the 2018 NACo Achievement Awards: DEPARTMENT PROJECT Communications and Media Susan Pollard Government Citizens Academy Director Fire and EMS K.C. Sehlhorst Mobile Integrated Healthcare Captain Program Juvenile Detention Home Marilyn Brown, Director Operationalizing a System of and Deborah Dugger Care T.i hrari a uarolyn Sears Assistant Director Carolyn Sears Assistant Director Carolyn Sears Assistant Director Carolyn Sears Assistant Director Mental Health Support Services and Communications and Media Melissa Achley, Prevention Services Manager and Chris Ruth, Assistant Director, C&M Breaking Barriers Behind Ba My First School Bus Teen Financial Literacy CCPL Toy Collection Suicide Awareness Campaign 18-527 08/22/ Parks and Recreation Bob Smet Finance Manager Police Department Brad Badgerow Major Sheriff's Office Eric Jones Captain Donald Huff Captain James Pritchett Major Transportation Nate Mathis Senior Engineer Utilities Department Elizabeth A. Brooks Customer Operations Administrator Elizabeth A. Brooks Customer Operations Administrator Scott Morris Assistant Director of Utilities Operations & Maintenance River City Sportsplex Operational Overhaul Five -O Fridays Peer Recovery Support Specialist Certification Academy History Runs Court Early Warning Project Weight Restricted Bridge Crossing Program Enhancing the Leak Adjustment Program through Positive Communication Providing Customer Service Excellence to Our Customers Inflow and Infiltration Reduction Program Mr. Dean Lynch, Deputy Executive Director for VACo, presented the VACo Achievement Awards, Best Large County Achievement and the Chesterfield/Hanover/Henrico Joint Award to the following winners: Planning Department and Communications and Media Jim Bowling, Principal Planner and Allie Gibson, Public Information Officer Transportation Nate Mathis Senior Engineer Northern Jefferson Davis Special Area Plan Outreach Weight Restricted Bridge Crossing Program 18-528 08/22/18 BEST LARGE COUNTY ACHIEVEMENT Juvenile Detention Home Marilyn Brown, Director and Deborah Dugger Operationalizing a System of Care and Breaking Down Silos The Sharing of a Senior Menti Health Clinician Across Juvenile Agencies in Chesterfield County CHESTERFIELD/HANOVER/HENRICO JOINT AWARD Revive RVA Regional Opioid Summit Ms. Jaeckle and Dr. Casey both congratulated and highly praised each department on their prestigious recognitions. 11.B. RECOGNIZING MR. BENJAMIN THOMAS OWINGS, III UPON ATTAINING THE RANK OF EAGLE SCOUT Ms. Susan Pollard introduced Mr. Benjamin Thomas Owings, III, who was present to receive the resolution. On motion of Mr. Winslow, seconded by Mr. Elswick, the Board adopted the following resolution: WHEREAS, the Boy Scouts of America was incorporated by Mr. William D. Boyce on February 8, 1910, and was chartered by Congress in 1916; and WHEREAS, the Boy Scouts of America was founded to build character, provide citizenship training and promote physical fitness; and WHEREAS, after earning at least 21 merit badges in a wide variety of skills including leadership, service and outdoor life, serving in a leadership position in a troop, carrying out a service project beneficial to his community, being active in the troop, demonstrating Scout spirit, and living up to the Scout Oath and Law, Mr. Benjamin Thomas Owings, III, Troop 876, sponsored by Mt. Pisgah United Methodist Church, has accomplished those high standards of commitment and has reached the long -sought goal of Eagle Scout, which is received by only four percent of those individuals entering the Scouting movement; and WHEREAS, growing through his experiences in Scouting, learning the lessons of responsible citizenship, and endeavoring to prepare himself for a role as a leader in society, Benjamin has distinguished himself as a member of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 22nd day of August 2018, publicly recognizes Mr. Benjamin Thomas Owings, III, extends congratulations on his attainment of Eagle Scout, and acknowledges the good fortune of the county to have such an outstanding young man as its citizen. Ayes: Jaeckle, Haley, Winslow and Elswick. Nays: None. Absent: Holland. 18-529 08/22/$ PE W Ms. Haley presented the executed resolution and patch to Mr. Owings, accompanied by members of his family, congratulated him on his outstanding achievement, and wished him well in future endeavors. Mr. Owings provided details of his Eagle Scout project and expressed appreciation to his parents and others for their support. 11.C. RECOGNIZING MR. WILLIAM D. SIKES, DEPARTMENT OF GENERAL SERVICES, FLEET SERVICES DIVISION, UPON HIS RETIREMENT Mr. Bowles introduced Mr. William D. Sikes, who was present to receive the resolution. On motion of Mr. Elswick, seconded by Ms. Haley, the Board adopted the following resolution: WHEREAS, Mr. William D. Sikes joined Chesterfield County Public Schools Department of Pupil Transportation on July 1, 1987 as a Mechanic Helper; and WHEREAS, from 1987 to 1991, Mr. Sikes was promoted several times within the Department of Pupil Transportation; and WHEREAS, in 1992, Mr. Sikes became an employee of the Department of General Services, due to the vehicle fleet maintenance consolidation between Chesterfield County Government and Chesterfield County Public Schools; and WHEREAS, in 1999, Mr. Sikes' job title changed to Automotive Technician; and WHEREAS, in 2008, Mr. Sikes obtained his Virginia State Vehicle Inspector's License; and WHEREAS, in 2008, Mr. Sikes' job classification was regraded to School Bus Technician; and WHEREAS, Mr. Sikes contributed to a positive work environment and maintained good working relationships; and WHEREAS, Mr. Sikes was the Senior Technician in the Walmsley School Bus Maintenance Facility and over the years he graciously mentored and trained his co-workers to help them become the best in their field; and WHEREAS, Mr. Sikes served as the Lead Technician and used his leadership skills to promote efficiency and teamwork within the shop and always displayed a willingness to assist in all aspects of shop operations; and WHEREAS, Mr. Sikes focused on accuracy and proficiency to ensure school bus preventative maintenance and repairs were completed right the first time; and WHEREAS, Mr. Sikes is a technically qualified, competent School Bus Technician, dedicated to providing first-class customer service to Chesterfield County and its citizens; and 18-530 08/22/18 WHEREAS, Mr. Sikes performed his duties and responsibilities in a professional manner and always placed the highest priority on the safety and welfare of Chesterfield County students and bus drivers. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 22nd day of August 2018, publicly recognizes the outstanding contributions of Mr. William D. Sikes, expresses the appreciation of all residents for his service to Chesterfield County, and extends appreciation for his dedicated service to the county and congratulations upon his retirement, as well as best wishes for a long and happy retirement. AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented to Mr. Sikes and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. Ayes: Jaeckle, Haley, Winslow and Elswick. Nays: None. Absent: Holland. Ms. Jaeckle presented the executed resolution to Mr. Sikes, extended her sincere appreciation for his dedicated service and offered best wishes upon his retirement. Mr. Sikes expressed his appreciation to the Board of Supervisors for the special recognition and kind sentiments. Dr. Casey presented Mr. Sikes with an acrylic statue and county watch, highly praised his outstanding and noteworthy service and wished him well upon his retirement. A standing ovation followed. 11.E. RECOGNIZING DEPUTY CHIEF RICHARD C. EDINGER, FIRE AND EMERGENCY MEDICAL SERVICES DEPARTMENT, UPON HIS RETIREMENT Chief Senter introduced Deputy Chief Richard C. Edinger, who was present to receive the resolution. On motion of Mr. Winslow, seconded by Ms. Haley, the Board adopted the following resolution: WHEREAS, Deputy Chief Richard C. Edinger will retire from the Chesterfield Fire and Emergency Medical Services Department, Chesterfield County, on September 1, 2018, after faithfully serving the county and its residents for over 28 years; and WHEREAS, Chief Edinger began his service to the residents of Chesterfield County in July 1990 as a member of Career Recruit School #23, and served as a firefighter at the Bensley, Clover Hill, Wagstaff Circle, and Airport Fire and EMS Stations; and WHEREAS, Chief Edinger served as a part-time telecommunications dispatcher in the Emergency Communications Center from 1992 to 1997; and 18-531 08/22/ lk WHEREAS, Chief Edinger joined the Hazardous Incident Response Team in 1991 and became certified as an Advanced Life Support provider in 1993; and WHEREAS, Chief Edinger was promoted to Lieutenant in 1997 and served at the Matoaca and Airport Fire and EMS Stations, as the unit leader for the Technical Services Unit, and as Special Projects Coordinator for the Fire Chief; and WHEREAS, Chief Edinger was recognized as the Career Fire Officer of the Year for 1999, and named the County Employee of the Year in 2000; and WHEREAS, Chief Edinger was promoted to Captain in 2001 and led the Information Management and Technology Division, and served as an Operations Support Captain; and WHEREAS, Chief Edinger was promoted to Battalion Chief in 2004 serving in the Central, North and South Battalions, as the Chief of Training, and as Chief of the Personnel Management and Development Division; and WHEREAS, Chief Edinger served on numerous project teams and committees, including leading the Public Safety Data Communications System project for Chesterfield Fire and Emergency Medical Services, resulting in implementation of new computer-aided dispatch, mobile data, and records management systems; and WHEREAS, Chief Edinger was deployed in 2005 to St. Bernard and Calcasieu Parishes, Louisiana following Hurricanes Katrina and Rita, serving as the Operations Section Chief for the Chesterfield Fire and Emergency Medical Services Incident Management Team, and he managed a number of other significant emergency incidents, including serving as the incident commander for the Chester building collapse in 2007; and WHEREAS, Chief Edinger faithfully represents Chesterfield County by serving on various international, national, and state committees on hazardous materials, including chairing the National Fire Protection Association standards -making committee on response to hazardous materials incidents; and WHEREAS, Chief Edinger was promoted to Assistant Chief in 2013 serving as the Shift Commander on A and B Shifts; and WHEREAS, Chief Edinger was appointed as interim Deputy Fire Chief in 2015 and promoted in 2016, leading the Emergency Operations Branch. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 22nd day of August 2018, publicly recognizes the contributions of Deputy Chief Richard C. Edinger, expresses the appreciation of all residents for his service to the county, and extends their appreciation for his dedicated service and their congratulations upon his retirement. AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented to Chief Edinger, and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. Ayes: Jaeckle, Haley, Winslow and Elswick. Nays: None. Absent: Holland. 18-532 08/22/18 Ms. Jaeckle presented the executed resolution to Deputy Chief Edinger and commended him on his many years of loyal, dedicated service, honesty and integrity in the field of public safety, and wished him well in his retirement. Mr. Elswick commended Deputy Chief Edinger for his outstanding leadership, service and contributions to the county and wished him a happy and healthy retirement. Dr. Casey presented Deputy Chief Edinger with an acrylic statue and county watch, congratulated him on his retirement and expressed appreciation for his outstanding service to the county. Deputy Chief Edinger sincerely thanked his colleagues in attendance and the Board of Supervisors for the special recognition and kind sentiments. A standing ovation followed. 12. NEW BUSINESS 12.A. APPOINTMENTS 12.A.1. CAMP BAKER MANAGEMENT BOARD On motion of Ms. Haley, seconded by Mr. Winslow, the Board nominated/appointed Mr. William "David" Meadows to serve on the Camp Baker Management Board, whose term is effective September 1, 2018 and will expire on April 30, 2021. Ayes: Jaeckle, Haley, Winslow and Elswick. Nays: None. Absent: Holland. 12.B. CONSENT ITEMS 12.B.1. ADOPTION OF RESOLUTIONS 12.B.1.a. RECOGNIZING COUNTY EMPLOYEES UPON THEIR RETIREMENT 12.B.1.a.1. BATTALION CHIEF GREGORY A. MCCARRAHER, FIRE AND EMERGENCY MEDICAL SERVICES DEPARTMENT On motion of Mr. Elswick, seconded by Ms. Haley, the Board adopted the following resolution: WHEREAS, Battalion Chief Gregory A. McCarraher retired from the Chesterfield Fire and Emergency Medical Services Department, Chesterfield County, on September 1, 2018; and WHEREAS, Chief McCarraher attended Recruit School #16 in 1986, and has faithfully served the county for 32 years in various assignments, as a firefighter at the Clover Hill and Manchester Fire and EMS Stations; and WHEREAS, Chief McCarraher was promoted to sergeant in January 1990, and received a title change to lieutenant in 1992, serving as a company officer at the Wagstaff Circle, Clover Hill, Matoaca, and Buford Fire and EMS Stations, where he mentored probationary and less -tenured firefighters, as well as experienced firefighters; and 18-533 08/22/ 8 It It It A WHEREAS, Chief McCarraher was a member of the Good and Welfare Committee, the Operations Focus Group, and served as the A -Shift coordinator for the Technical Rescue Team, and earned certification as a paramedic in 1998; and WHEREAS, Chief McCarraher was promoted to captain in March 2001, serving as the station captain at the Clover Hill and Wagstaff Circle Fire and EMS Stations, and was appointed as the Fire and EMS Department's Health and Safety Officer in 2004; and WHEREAS, Chief McCarraher was recognized with an EMS Unit Citation Award for his actions on January 7, 2014, when he treated a patient with an accidental self-inflicted knife wound at an auto repair shop; and an EMS Unit Citation Award for treating patients in a single vehicle accident where the automobile had struck a tree on October 1, 2013; and WHEREAS, Chief McCarraher was promoted to battalion chief in December 2007, serving the western and southern battalions; and WHEREAS, Chief McCarraher served as an instructor for Recruit Schools 418 through #44, training and educating the newest members of the Fire and EMS Department, greatly enhancing their knowledge and skills; and WHEREAS, Chief McCarraher was deployed to numerous western states as part of a Forest Service firefighting crew in 1994, 1996, 1998, 2000 and 2006, to Texas in 2003 as part of the recovery team for the Space Shuttle Columbia, and to St. Bernard's Parrish, Louisiana as part of the Fire and EMS Department's Incident Management Team after Hurricane Katrina in 2005. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes the contributions of Battalion Chief Gregory A. McCarraher, expresses the appreciation of all residents for his service to the county, and extends their appreciation for his dedicated service and their congratulations upon his retirement. Ayes: Jaeckle, Haley, Winslow and Elswick. Nays: None. Absent: Holland. 12.B.1.a.2. CAREER DEPUTY ANDY J. STEVENS, SHERIFF'S OFFICE On motion of Mr. Elswick, seconded by Ms. Haley, the Board adopted the following resolution: WHEREAS, Career Deputy Andy J. Stevens has faithfully served Chesterfield County for 18 years; and WHEREAS, Career Deputy Stevens was hired on July 24, 2000, and was assigned to the Chesterfield County Jail; and WHEREAS, Career Deputy Stevens joined the Chesterfield County Sheriff's Office as a deputy and served under Clarence G. Williams, Jr., Dennis S. Proffitt, and current Sheriff Karl S. Leonard; and WHEREAS, after 5-1/2 years working in the jail facility, Career Deputy Stevens was transferred to the Workforce 18-534 08/22/18 Section, where he served as the lead deputy in the construction of the Appomattox River Dam Trail, which received an award for best park in Virginia in 2010, and he was involved in many other re -construction projects throughout Chesterfield County parks; and WHEREAS, Career Deputy Stevens was transferred to the Courts Division on October 27, 2012, where he demonstrated good customer service to the citizens of Chesterfield County; and WHEREAS, Career Deputy Stevens was transferred to the Civil Process Unit on July 8, 2013, where he was responsible for ensuring the proper delivery of the courts paperwork, and he assisted the Chesterfield Police Department by answering multiple calls for service, assisting with traffic accidents, disabled vehicles and warrant service; and WHEREAS, Career Deputy Stevens was transferred to the Courts Division Main Holding on November 18, 2017, where he maintained his high level of good customer service to the inmates appearing for court from multiple jurisdictions and assisted with the transportation of inmates back to the county jail and other localities; and WHEREAS, Career Deputy Stevens has demonstrated his versatility, skill, and strong work ethic in a wide range of departmental assignments in both the Corrections and Operations Bureaus of the department; and WHEREAS, on January 4, 2014, Deputy Stevens met all requirements to qualify as a Deputy First Class; on November 8, 2014, he met all requirements to obtain the status of Master Deputy; and on November 19, 2016, he met all requirements to obtain the status of Career Deputy; and WHEREAS, through the years, Career Deputy Stevens has supported Chesterfield County, the Sheriff's Office and county citizens through participation in numerous committees such as Tip A Cop, Shop with A Cop, Special Olympics, Inmate Outreach, Play it Safe, Christmas Mother, and Community Service WHEREAS, Career Deputy Stevens has aided in ensuring that employees of the Sheriff's Office meet the highest standards by serving as a General Instructor and Field Training Officer; and WHEREAS, Career Deputy Stevens demonstrated further commitment to protecting the citizens of Chesterfield County by serving on the Sheriff's Special Operations Response Team; and WHEREAS, Career Deputy Stevens received and maintained his certifications as a Taser operator, VCIN operator, and Shotgun and Patrol Rifle Operator; and WHEREAS, Career Deputy Stevens received numerous letters of appreciation and commendation for his dedication and service to the employees and citizens of Chesterfield County; and WHEREAS, Career Deputy Stevens was selected as Employee of the Quarter in 2011. 18-535 08/22/ It It 14 NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes the outstanding contributions of Career Deputy Andy J. Stevens, expresses the appreciation of all residents for his service to Chesterfield County and extends appreciation for his dedicated service to the county and congratulations upon his retirement, as well as best wishes for a long and happy retirement. Ayes: Jaeckle, Haley, Winslow and Elswick. Nays: None. Absent: Holland. 12.B.1.a.3. MRS. ANY C. PARLIER, EMERGENCY COMMUNICATIONS CENTER On motion of Mr. Elswick, seconded by Ms. Haley, the Board adopted the following resolution: WHEREAS, Mrs. Amy C. Parlier began her public service with Chesterfield County as a Dispatcher on January 25, 1988, in the Emergency Communications Center, and faithfully served the county for 30 years until September 1, 2018; and WHEREAS, Mrs. Parlier was able to adapt to the ever- changing environment and growth within Chesterfield County and the Emergency Communications Center, and participated in upgrades of the enhanced 9-1-1 system, county's radio system, and Computer -Aided Dispatch System throughout her career; and WHEREAS, Mrs. Parlier has served in a multitude of positions during her career, including Dispatcher and Cross - trained Dispatcher, Supervisory, and Lead positions; and WHEREAS, Mrs. Parlier completed a Certificate of Apprenticeship from the Commonwealth of Virginia as an Emergency Telecommunicator on September 1, 1995; and WHEREAS, Mrs. Parlier has significantly impacted the initial and continuous training of new hires employed by the Emergency Communications Center, and these contributions have afforded the center the ability to maintain and build its future communications officers; and WHEREAS, Mrs. Parlier was recognized at the Police Awards Ceremony in October 2007 with a Certificate of Commendation from the Chief of Police for her outstanding role in locating a medical patient; and WHEREAS, Mrs. Parlier was recognized at the Fire and Emergency Medical Services Awards Ceremony in October 2011 with a Life Save award from the Fire Chief for her excellent communication and pre -arrival skills; and WHEREAS, Mrs. Parlier displayed a helpful, courteous, and caring attitude while working with internal and external customers; and WHEREAS, Mrs. Parlier has provided a high level of commitment to her work performance as a thorough and conscientious employee; and 18-536 08/22/18 WHEREAS, Mrs. Parlier has provided the Emergency Communications Center and Chesterfield County with many years of loyal and dedicated service; and WHEREAS, Chesterfield County and the Board of Supervisors sincerely appreciate Mrs. Parlier's diligent service. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes Mrs. Amy C. Parlier and extends, on behalf of its members and the residents of Chesterfield County, appreciation for her service to the county, congratulations upon her retirement, and best wishes for a long and happy retirement. Ayes: Jaeckle, Haley, Winslow and Elswick. Nays: None. Absent: Holland. 12.B.1.a.4. CAPTAIN GERALD "JERRY" L. NETHERLAND, POLICE DEPARTMENT On motion of Mr. Elswick, seconded by Ms. Haley, the Board adopted the following resolution: WHEREAS, Captain Gerald "Jerry" L. Netherland will retire from the Chesterfield County Police Department on September 1, 2018, after providing over 29 years of outstanding quality service to the citizens of Chesterfield County; and WHEREAS, Captain Netherland began his law-enforcement career in 1989 as a Patrol Officer and continued his faithful service as a DARE Officer, Crime Prevention Officer, Senior Police Officer, Sergeant, Lieutenant and Captain; and WHEREAS, during his tenure, Captain Netherland has also served as a General Instructor, Special Response Unit Commander, Tactical Investigations Unit Commander, North Division Commander and Commander of the Special Operations Division; and WHEREAS, Captain Netherland was recognized with a Meritorious Service Award for his leadership and contributions while serving on the departmental Centennial Committee, which developed a plan to research, document and celebrate, the Chesterfield County Police Department's 100 - year anniversary, created a new department mission, vision and values statement and designed a new uniform patch; and WHEREAS, Captain Netherland received the Mason T. Chalkley Award for Excellence in 1998 recognizing his professional attitude, dedication to excellence in his work and his commendable working relationships with supervisors and peers; highlighted in the award were his coordination efforts of over 380 Neighborhood Watch programs in Chesterfield County and his monthly communication of crime occurrences with all watch coordinators; and 18-537 08/22/ 8 It A WHEREAS, Captain Netherland was the recipient of a Chief's Commendation for his teamwork and collaboration with other officers within minutes of a store robbery; the team's efforts resulted in the quick resolution of the case with the identification and arrest of the suspects; and WHEREAS, Captain Netherland received the National Service Award for his two-week deployment to Mississippi to assist local fellow law enforcement officers and the citizens of Mississippi while under extreme conditions following the devastation of Hurricane Katrina; and WHEREAS, Captain Netherland received an Achievement award for his dedication and hard work on a team that was instrumental in the formulation and implementation of the 12 - hour shift program; and WHEREAS, Captain Netherland was the recipient of Certificate of Achievement for his vision and planning that resulted in the overwhelming success of the National Night Out Campaigns, and his efforts went a long way in fostering the partnership between police and community members in the fight against crime; and WHEREAS, Captain Netherland made significant contributions to numerous committees during his tenure, notably the Central Virginia Regional TRIAD, School Safety and Security Committee, the Joint Police/Fire Workgroup, and served as co -chairperson of the Chesterfield County Police Department History Committee; and WHEREAS, Captain Netherland was instrumental in organizing and holding the first Police Department Citizen's Academy which was a major success; and WHEREAS, Captain Netherland is recognized for his professionalism and teamwork, his strong work ethic, and his excellent human relations skills, all of which he has utilized within the Police Department and in assisting citizens of Chesterfield County during his career; and WHEREAS, during his tenure, Captain Netherland has received numerous letters of commendation, thanks and appreciation for services rendered; and WHEREAS, Captain Netherland has provided the Chesterfield County Police Department with many years of loyal and dedicated service; and WHEREAS, Chesterfield County and the Board of Supervisors will miss Captain Netherland's diligent service. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes Captain Gerald "Jerry" L. Netherland and extends on behalf of its members and the citizens of Chesterfield County, appreciation for his service to the county, congratulations upon his retirement, and best wishes for a long and happy retirement. Ayes: Jaeckle, Haley, Winslow and Elswick. Nays: None. Absent: Holland. 18-538 08/22/18 12.B.1.a.5. OFFICER FIRST CLASS HEINRICH C. PLETCH, POLICE DEPARTMENT On motion of Mr. Elswick, seconded by Ms. Haley, the Board adopted the following resolution: WHEREAS, Officer First Class Heinrich C. Pletch will retire from the Chesterfield County Police Department on September 1, 2018, after providing nearly 26 years of quality service to.the residents of Chesterfield County; and WHEREAS, Officer First Class Pletch has faithfully served in the previous classifications of Police Officer, Senior Police Officer, Master Police Officer, Career Police officer and Corporal; and WHEREAS, during his tenure, Officer First Class Pletch has also served as a General Instructor, Canine Handler, Desk Officer, Patrol Rifle Operator, Field Training Officer, School Resource Officer and as a member of the Police Emergency Response Team where he served on the Special Weapons and Tactical Team; and WHEREAS, Officer First Class Pletch was a Master Canine Trainer and was well known in the Commonwealth of Virginia as an authority on canine operations and considered an "expert" in Chesterfield County Circuit Court pertaining to canine operations; and WHEREAS, Officer First Class Pletch was recognized with a Meritorious Service Award for over 17 years of exceptional service on the SWAT team, responding to numerous high-risk critical incidents and successfully resolving situations and saving lives; and WHEREAS, Officer First Class Pletch received a Unit Citation as a member of the Police Emergency Response Team for the successful resolution of a significant number of critical incidents over many years and for the team being nationally recognized for its accomplishments and for its partnership and working relationship with the Chesterfield County Mental Health Department; and WHEREAS, Officer First Class Pletch received a Chief's Commendation Award for distinguishing himself as a member of the Tactical Team while assisting the DEA Task Force in the extended surveillance and successful arrest of a highly dangerous and violent criminal, without incident; and WHEREAS, Officer First Class Pletch was recognized with an Achievement Award for his actions in responding to a robbery, where the teamwork and tracking skills he and his canine displayed resulted in the quick apprehension of the suspect and the recovery of stolen money; and WHEREAS, Officer First Class Pletch was the recipient of three Chief's Commendation Awards for his teamwork, professionalism, and investigative skills in the resolution of a numerous crimes ranging from larcenies to armed robbery to breaking and entering cases; and 18-539 08/22/W8 K A WHEREAS, Officer First Class Pletch was praised by his supervisors for his efforts in mentoring and aiding in the development of younger officers; and WHEREAS, Officer First Class Pletch is recognized for his excellent communications and human relations skills, his strong work ethic, and his teamwork, all of which he has utilized within the Police Department and in assisting residents of Chesterfield County during his career; and WHEREAS, Officer First Class Pletch has received numerous letters of commendation, thanks and appreciation for services rendered; and WHEREAS, Officer First Class Pletch has provided the Chesterfield County Police Department with many years of loyal and dedicated service; and WHEREAS, Chesterfield Supervisors will miss Officer service. County and the Board of First Class Pletch's diligent NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes Officer First Class Heinrich C. Pletch and extends on behalf of its members and the residents of Chesterfield County, appreciation for his service to the county, congratulations upon his retirement, and best wishes for a long and happy retirement. Ayes: Jaeckle, Haley, Winslow and Elswick. Nays: None. , Absent: Holland. 12.B.1.a.6. MRS. MARIE BERNDT, PLANNING DEPARTMENT On motion of Mr. Elswick, seconded by Ms. Haley, the Board adopted the following resolution: WHEREAS, Mrs. Marie Berndt will retire from the Chesterfield County Planning Department on September 1, 2018, after 20 years of dedicated service; and WHEREAS, Mrs. Berndt was recognized by her co-workers for her strong work ethic, dedication and customer service, receiving the Employee of the Year Award in 2010, a Celebrating Success Award, Employee of the Month awards, and numerous compliments; and WHEREAS, Mrs. Berndt continuously expanded her skills through cross -training, taking on new assignments through the Total Quality Improvement program training, and by attending classes at John Tyler Community College and Chesterfield University and obtaining a Technology Generalist Certificate; and WHEREAS, Mrs. Berndt began her career with the Chesterfield County Planning Department on July 27, 1998; and WHEREAS, due to Mrs. Berndt's displaying eagerness to learn new things and conveying a positive attitude, she has served in several different positions within the Planning Department, including her current position as Automation Specialist with the Information Management team; and 18-540 08/22/18 WHEREAS, in her capacity as Automation Specialist, Mrs. Berndt ably served Planning Department staff as an IST Liaison and IST Security Liaison and played a critical role in improving data management and information systems for the Planning Department, thereby improving work efficiency, effectiveness, and the ability to respond to citizen requests quickly and accurately; and WHEREAS, Mrs. Berndt maintained and generated reports for customers from Microfocus and Community Development Information System (CDIS) database systems; and WHEREAS, Mrs. Berndt organized and managed Planning Department Laserfiche documents and completed the splitting project - conversion of paper, parcel -based files into electronic, case -based files; and WHEREAS, Mrs. Berndt has worked diligently in creating, updating and quality checking Planning Department Plans Review cases in Geographic Information System (GIS); and WHEREAS, Mrs. Berndt played a vital role in converting mainframe data into the Microfocus database and Planning Department GIS layers into the Enterprise GIS database; and WHEREAS, Mrs. Berndt was a team member in the Enterprise Land Management (ELM) project, positioning the department for future success in data and information management. WHEREAS, Mrs. Berndt will be fondly remembered by Planning Department and Community Development staff alike for her friendly smile, ready wit, willing helpfulness, listening ear, genuine compassion, and appreciation of all things pertaining to Elvis Presley and pickleball. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes the contributions of Mrs. Marie Berndt, and extends on behalf of its members and the citizens of Chesterfield County, appreciation for her service to the county and congratulations upon her retirement. Ayes: Jaeckle, Haley, Winslow and Elswick. Nays: None. Absent: Holland. 12.B.1.a.7. MR. WILLIAM T. DOWELL, INFORMATION SYSTEMS TECHNOLOGY DEPARTMENT On motion of Mr. Elswick, seconded by Ms. Haley, the Board adopted the following resolution: WHEREAS, Mr. William T. Dowell will retire from the Chesterfield County Information Systems Technology Department on September 1, 2018, after providing 31 years of quality service to the citizens of Chesterfield County; and WHEREAS, Mr. Dowell began his career in the Information Systems Technology Department in October 1986 as a Principal Computer Operator; and WHEREAS, Mr. Dowell served in the capacity of Principal Computer Operator, Senior Production Control Operator, Production Team Leader, Production Services Team Leader and IT Specialist III and consistently exceeded expectations in his annual reviews; and 18-541 08/22/ It WHEREAS, Mr. Dowell has been mentioned numerous times by customers and staff in response to Information Systems Technology department customer service surveys noting his courteous, calm and respectful manner while helping them with their problems; and WHEREAS, Mr. Dowell received many notes, commendations and recognitions from customers over the years expressing their gratitude for his support and assistance; and WHEREAS, Mr. Dowell completed training in the areas of Hazard Communications, Basic Program Development, Advanced Program Development, Windows New Technology Workstation Configuration, Windows 98 Configuration, Windows 98 Performance Tuning, Job Control Language, Mainframe MVS Processing and Defensive Driving; and WHEREAS, Mr. Dowell missed many department functions, retirement celebrations and parties because of his duties in the datacenter, maintaining the systems that the county needed on night shifts; and WHEREAS, Mr. Dowell has been the voice on the other end of the phone for many customers as he assisted with and managed the function for many years, providing for the customers' needs without regard for their technical ability or product knowledge, always doing so in a pleasant, respectful manner. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes Mr. William T. Dowell and extends, on behalf of its members and the citizens of Chesterfield County, appreciation for his service to the county, congratulations upon his retirement, and best wishes for a long and happy retirement. Ayes: Jaeckle, Haley, Winslow and Elswick. Nays: None. Absent: Holland. 12.B.1.b. RECOGNIZING MR. JACKSON WILLIAM LOCKHART UPON ATTAINING THE RANK OF EAGLE SCOUT On motion of Mr. Elswick, seconded by Ms. Haley, the Board adopted the following resolution: WHEREAS, the Boy Scouts of America was incorporated by Mr. William D. Boyce on February 8, 1910, and was chartered by Congress in 1916; and WHEREAS, the Boy Scouts of America was founded to build character, provide citizenship training and promote physical fitness; and WHEREAS, after earning at least twenty-one merit badges in a wide variety of skills including leadership, service and outdoor life, serving in a leadership position in a troop, carrying out a service project beneficial to his community, being active in the troop, demonstrating Scout spirit, and living up to the Scout Oath and Law, Mr. Jackson William Lockhart, Troop 2822, sponsored by Bethia United Methodist 18-542 08/22/18 Church, has accomplished those high standards of commitment and has reached the long -sought goal of Eagle Scout, which is received by only four percent of those individuals entering the Scouting movement; and WHEREAS, growing through his experiences in Scouting, learning the lessons of responsible citizenship, and endeavoring to prepare himself for a role as a leader in society, Jackson has distinguished himself as a member of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes Mr. Jackson William Lockhart, extends congratulations on his attainment of Eagle Scout, and acknowledges the good fortune of the county to have such an outstanding young man as its citizen. Ayes: Jaeckle, Haley, Winslow and Elswick. Nays: None. Absent: Holland. 12.B.1.c. HONORING THE LATE CORPORAL KYLE MIDDLETON FOR HIS SERVICE TO OUR NATION AND NAMING THE ACCESS ROAD AT HUGUENOT PARK IN HIS HONOR On motion of Mr. Elswick, seconded by Ms. Haley, the Board adopted the following resolution: WHEREAS, Corporal William Kyle Middleton of Chesterfield Virginia, was born on April 21, 1984; and WHEREAS, Corporal Middleton grew up in Chesterfield County, and graduated from L.C. Bird High School; and WHEREAS, Corporal Middleton was an avid soccer player, playing for both the FC Richmond Soccer Club and the L.C. Bird Skyhawks; and WHEREAS, Corporal Middleton was a graduate of Old Dominion University where he was a member of the Lambda Chi Alpha fraternity and received a degree in Communications; and WHEREAS, in 2009 Corporal Middleton enlisted in the United States Army and was assigned to Alpha Company, 2nd Battalion, 502nd Infantry Regiment, 2nd Brigade Combat Team of the 101St Airborne Division; and WHEREAS, in 2010 Corporal Middleton deployed with his unit to Kandahar Province in Afghanistan; and WHEREAS, on November 22, 2010, while on dismounted patrol, Corporal Middleton was mortally wounded while trying to move a wounded comrade to safety; and WHEREAS, Corporal Middleton gave his life in defense of a grateful nation; and WHEREAS, Corporal Middleton will be fondly remembered as an outgoing young man and will greatly missed by his parents, his brother and many friends and fellow soldiers; and 18-543 08/22/W8 Ic A A WHEREAS, the Chesterfield County Board of Supervisors wishes to memorialize the life and the sacrifices of Corporal William Kyle Middleton. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, on behalf of the citizens of Chesterfield County, Virginia, does hereby honor the service and sacrifice of Corporal William Kyle Middleton, by naming the access road on the grounds of Huguenot Park, "Kyle Middleton Way." AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented to the family of Corporal Middleton and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. Ayes: Jaeckle, Haley, Winslow and Elswick. Nays: None. Absent: Holland. 12.B.1.d. RECOGNIZING ACTIVE AGING WEEK IN CHESTERFIELD COUNTY On motion of Mr. Elswick, seconded by Ms. Haley, the Board adopted the following resolution: WHEREAS, the County of Chesterfield encourages all of its residents, including those age 50 and older, to remain actively engaged; and WHEREAS, the Chesterfield community benefits from the numerous contributions of this population group; and WHEREAS, the International Council on Active Aging has designated the last week of September as Active Aging Week and as a time to celebrate activity, volunteerism, engagement and healthy aging among adults over the age of 50; and WHEREAS, this year's theme for Active Aging Week is "Inspiring Wellness," which calls attention to and wholeheartedly celebrates healthy and successful aging as well as recognizes the value of creating livable communities for people of all ages and providing opportunities for physical, social, spiritual, emotional, intellectual, vocational and environmental connections; and WHEREAS, Chesterfield County delivers services and offers programs to assist older adults in remaining healthy and living independently, and addresses opportunities for engagement, exercise and socialization; and WHEREAS, in partnership with Senior Connections and other agencies and organizations, the county will offer numerous opportunities to celebrate Active Aging Week, including Fun at the Fairgrounds, a health and wellness fair with health, fitness, wellness and social activities for adults age 50 and older. 18-544 08/22/18 NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Chesterfield County, Virginia hereby recognizes the week of September 23-29, 2018, and designated weeks in future years, as Active Aging Week in Chesterfield County, calls this recognition to the attention of all its community members, and publicly salutes the providers of services to adults age 50 and older. Ayes: Jaeckle, Haley, Winslow and Elswick. Nays: None. Absent: Holland. 12.B.1.e. SUPPORTING CONSTRUCTION OF THE WATKINS CENTRE APARTMENTS USING PROCEEDS FROM TAX-EXEMPT BONDS ISSUED BY THE VIRGINIA HOUSING DEVELOPMENT AUTHORITY UNDER THEIR MIXED -INCOME PROGRAM On motion of Mr. Elswick, seconded by Ms. Haley, the Board adopted the following resolution supporting construction of the Watkins Centre Apartments using proceeds from tax-exempt bonds issued by the Virginia Housing Development Authority under their mixed -income program: WHEREAS, the Board of Supervisors of the County of Chesterfield, Virginia, desires to make the determination required by Section 36-55.30:2.B of the Code of Virginia of 1950, as amended, in order for the Virginia Housing Development Authority to finance the economically mixed project (the "Project") described on Exhibit A attached hereto. NOW, THEREFORE, BE, IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE COUNTY OF CHESTERFIELD, VIRGINIA THAT: 1. the ability to provide residential housing and supporting facilities that serve persons or families of lower or moderate income will be enhanced if a portion of the units in the Project are occupied or held available for occupancy by persons and families who are not of low and moderate income; and 2. private enterprise and investment are not reasonably expected, without assistance, to produce the construction or rehabilitation of decent, safe and sanitary housing and supporting facilities that will meet the needs of low and moderate income persons and families in the surrounding area of the Project and this Project will induce other persons and families to live within such area and thereby create a desirable economic mix of residents in such area. Ayes: Jaeckle, Haley, Winslow and Elswick. Nays: None. Absent: Holland. 18-545 08/22/ PE 12.B.1.f. AUTHORIZING THE ISSUANCE OF VIRGINIA RESOURCES AUTHORITY SPECIAL FUND REVENUE BONDS FOR FINANCING COUNTY PROJECTS On motion of Mr. Elswick, seconded by Ms. Haley, the Board adopted the following resolution granting authorization and allowing the issuance and delivery of Virginia Resources Authority Special Fund Revenue Bonds not to exceed $22,500,000: RESOLUTION AUTHORIZING AND PROVIDING FOR THE ISSUANCE OF TWO SERIES OF COUNTY PROJECT VRA SPECIAL FUND REVENUE BONDS OF THE COUNTY OF CHESTERFIELD, VIRGINIA, IN AN AGGREGATE PRINCIPAL AMOUNT NOT TO EXCEED $22,500,000 TO BE SOLD TO THE VIRGINIA RESOURCES AUTHORITY, AND PROVIDING FOR THE FORMS, DETAILS AND PAYMENT THEREOF WHEREAS, the Board of Supervisors (the "Board") of the County of Chesterfield, Virginia (the "County"), has determined that it is necessary and expedient to issue and sell two series of its County Project VRA Special Fund Revenue Bonds (as hereinafter described, the "2018A Bond" and the "2018B Bond" and, together, the "Bonds"), to the Virginia Resources Authority ("VRA") and use the proceeds thereof (a) to finance certain capital improvement projects for the County for parks and recreation, cultural, public safety and government administration purposes (collectively, the "Projects"), including but not limited to (i) renovation of the Parks and Recreation building and the Cooperative Extension building and (ii) design, construction and equipping of (A) the Magnolia Green Fire Station, (B) the Midlothian Library, (C) Harrowgate Park and (D) the Chesterfield Center for the Arts (the "Arts Center Project"), and (b) to pay certain related costs of issuance; WHEREAS, the County has applied to VRA for the purchase of the Bonds, and VRA has indicated its willingness to purchase the Bonds from the proceeds of one or more series of its Infrastructure and State Moral Obligation Revenue Bonds (Virginia Pooled Financing Program) (collectively, the "VRA Bonds"), in accordance with the terms of one or more Local Bond Sale and Financing Agreements (each a "Financing Agreement"), between VRA and the County; WHEREAS, pursuant to the Financing Agreements, the County will set forth the amount of VRA Bond proceeds requested in an aggregate amount of $20,859,300, or such other amount as requested in writing by the County and approved by VRA, to finance the Projects and pay certain related costs of issuance (the "Proceeds Requested"), and the par amount necessary to generate the Proceeds Requested shall not exceed an aggregate principal amount of $22,500,000; WHEREAS, pursuant to the Financing Agreements, VRA will agree to pay to the County a purchase price for the Bonds that, in VRA's judgment, reflects the Bonds' market value (the "VRA Purchase Price Objective"), taking into consideration such factors as the maximum authorized principal amount of the Bonds, the purchase price to be received by VRA for the VRA Bonds, the issuance costs of the 18-546 08/22/18 VRA Bonds (consisting of the underwriters' discount and other costs incurred by VRA) and other market conditions relating to the sale of the VRA Bonds; WHEREAS, VRA's determination of the VRA Purchase Price Objective may result in the Bonds having a purchase price other than par and consequently (a) the County may have to issue the Bonds in an aggregate principal amount that is greater than or less than the Proceeds Requested in order to receive an amount of proceeds substantially equal to the Proceeds Requested or (b) if the maximum authorized aggregate principal amount of the Bonds set forth in Section 3 below does not exceed the Proceeds Requested by at least the amount of any discount, the purchase price to be paid to the County, given the VRA Purchase Price Objective and market conditions, will be less than the Proceeds Requested; WHEREAS, the Bonds shall constitute limited obligations of the County to make payments thereunder subject to, and solely conditioned upon, appropriations being made by the Board in each fiscal year in which the Bonds are outstanding to pay amounts coming due with respect to principal of and interest on the Bonds for such fiscal year; WHEREAS, pursuant to the Financing Agreements, the County will agree to establish one or more special funds within the County's General Fund (each a "VRA Special Fund") into which special fund(s) all moneys appropriated by the County for the payment of amounts due under the applicable Financing Agreement with respect to each Bond shall be deposited; and WHEREAS, the Bonds shall not constitute a debt of, or a pledge of the faith and credit of, the County, and shall be payable solely from funds on deposit in the applicable VRA Special Fund from appropriations, if any, made by the Board in each fiscal year to pay amounts coming due under the applicable Financing Agreement with respect to each Bond for such fiscal year; NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE COUNTY OF CHESTERFIELD, VIRGINIA: 1. Authorization and Issuance of Bonds and Use of Proceeds. Pursuant to the Constitution and statutes of the Commonwealth of Virginia, including Section 62.1-216 of the Virginia Resources Authority Act (Chapter 21, Title 62.1 of the Code of Virginia of 1950, as amended (the "Act")), the Bonds shall be issued and sold to VRA to provide funds to finance the Projects and to pay certain related costs of issuance. The Bonds shall be delivered to or upon the order of VRA upon VRA's payment of the purchase prices set forth in the Financing Agreements. 2. Authorization of Financing Agreements. The County Administrator is authorized to execute and deliver one or more Financing Agreements, which agreements, along with any certificates appended thereto, are hereby approved in substantially the forms circulated prior to this meeting, with such completions, omissions, insertions and changes not inconsistent with this Resolution as may be approved by the County Administrator. The County Administrator's approval 18-547 08/22/$ Ic shall be evidenced conclusively by the execution and delivery of the Financing Agreements. The issuance and sale of each Bond to VRA shall be upon the terms and conditions set forth in the applicable Financing Agreement. The proceeds of each Bond shall be applied in the manner set forth in the applicable Financing Agreement. 3. Bond Details. The 2018A Bond shall be issued as a single, registered bond, shall be designated "County Project VRA Special Fund Revenue Bond, Series 2018A (County Projects)," shall be numbered RA -1 and shall be dated the date that is 30 days prior to the closing date of the VRA Bonds. The proceeds of the 2018A Bond shall be applied to finance the Projects (except the Arts Center Project) and pay certain related costs of issuance. The Board authorizes the issuance and sale of the 2018A Bond to VRA on terms as shall be determined by VRA subject to VRA's Purchase Price Objective and other market conditions described in the Recitals hereof; provided, however, that the 2018A Bond shall be issued in a principal amount not to exceed $17,250,000, shall have a "true" interest cost not to exceed 5.00% (exclusive of "Supplemental Interest" as will be provided in the Financing Agreement), and shall be payable in principal installments ending not later than December 31, 2039. The 2018B Bond shall be issued as a single, registered bond, shall be designated "County Project VRA Special Fund Revenue Bond, Series 2018B (Arts Center Projects)," shall be numbered RB -1 and shall be dated the date that is 30 days prior to the closing date of the VRA Bonds. The proceeds of the 2018B Bond shall be applied to finance the Arts Center Project and pay certain related costs of issuance. The Board authorizes the issuance and sale of the 2018B Bond to VRA on terms as shall be determined by VRA subject to VRA's Purchase Price Objective and other market conditions described in the Recitals hereof; provided, however, that the 2018B Bond shall be issued in a principal amount not to exceed $5,250,000, shall have a "true" interest cost not to exceed 5.50% (exclusive of "Supplemental Interest" as will be provided in the Financing Agreement), and shall be payable in principal installments ending not later than December 31, 2039. Subject to the preceding terms, the Board further authorizes the County Administrator to accept the final terms presented by VRA, including (i) the final principal amounts of the Bonds, (ii) the amortization schedules (including the principal installment dates and amounts) for the Bonds and (iii) the optional and extraordinary redemption provisions, if any, of the Bonds, all in such manner as the County Administrator shall determine to be in the best interests of the County. As will be set forth in the Financing Agreements, the County agrees to pay such "Supplemental Interest" and other charges as provided therein, including such amounts as may be necessary to maintain or replenish certain VRA reserve funds. The principal of and premium, if any, and interest on the Bonds shall be payable in lawful money of the United States of America. 18-548 08/22/18 The actions of the County Administrator in accepting the final terms of the Bonds shall be conclusive, and no further action shall be necessary on the part of the Board. 4. Payment and Redemption Provisions of Bonds. The principal of and premium, if any, and interest on each Bond shall be payable as set forth in such Bond and the applicable Financing Agreement. The County may, at its option, redeem, prepay or refund each Bond upon the terms established by VRA in the applicable Financing Agreement. 5. Execution and Form of Bonds. The Bonds shall be signed by the Chairman or Vice Chairman of the Board, and the County's seal shall be affixed thereon and attested by the Clerk or Deputy Clerk of the Board. The Bonds shall be issued as typewritten bonds in substantially the form of Exhibit A attached hereto, with such completions, omissions, insertions and changes not inconsistent with this Resolution as may be approved by the officers signing the Bonds, whose approval shall be evidenced conclusively by the execution and delivery of the Bonds. 6. Limited Obligations of County, Subject to Appropriation. The Bonds shall not constitute a debt of the County. Neither the faith and credit nor the taxing power of the County shall be pledged to the payment of the Bonds. Each Bond shall constitute a limited obligation of the County, payable solely from, and contingent upon, funds, if any, on deposit in the applicable VRA Special Fund established by the County from the appropriations, if any, made by the Board in each fiscal year for payment of amounts coming due with respect to each Bond in such fiscal year. Nothing in this Resolution, the Financing Agreements or the Bonds shall constitute a pledge of the faith and credit or the taxing power of the County or compel the Board to make any appropriations for the payments of amounts due with respect to the Bonds and the Financing Agreements. The Board hereby recognizes that, although the Board is not empowered to make any binding commitment beyond the current fiscal year, it is the Board's current intention to make sufficient annual appropriations during the terms of the Bonds and the Financing Agreements for deposit to the VRA Special Funds to be applied to the payment of amounts due with respect to the Bonds. The Board hereby directs the County Administrator, during the terms of the Bonds and the Financing Agreements, to include as a separate line item in each annual budget of revenues and disbursements presented to the Board an item designated as "VRA Special Fund Payments" in an amount sufficient, in the judgment of the County Administrator, to make all payments coming due from the County with respect to the Bonds and the Financing Agreements during such fiscal year. 7. Preparation of Printed Bonds. The County shall initially issue the Bonds in typewritten form. Upon request of the registered owner and upon presentation of a Bond at the office of the Registrar (as hereinafter defined), the County shall arrange to have prepared, executed and delivered in exchange as soon as practicable the applicable Bond in printed form in an aggregate principal amount equal to the unpaid principal of such Bond in typewritten form, in denominations of $5,000 and multiples thereof, of the same form and maturity and registered in such names as requested 18-549 08/22/d8 A by the registered owners or their duly authorized attorneys or legal representatives. Each printed Bond may be executed by manual or facsimile signature of the Chairman or Vice Chairman of the Board, and the County's seal is to be affixed thereto and attested by the Clerk or Deputy Clerk of the Board; provided, however, that if both such signatures are facsimiles, no Bond shall be valid until it has been authenticated by the manual signature of the Registrar and the date of authentication noted thereon. The typewritten Bond surrendered in any such exchange shall be canceled. 8. Registration, Transfer and Owner of Bonds. The County appoints the County Treasurer as paying agent and registrar (the "Registrar") for the Bonds. If deemed to be in its best interests, the County may at any time appoint a qualified bank or trust company as successor Registrar. Upon surrender of a Bond at the office of the Registrar, together with an assignment duly executed by the registered owner or its duly authorized attorney or legal representative in such form as shall be satisfactory to the Registrar, the County shall execute, and the Registrar shall authenticate and deliver in exchange, a new Bond or Bonds having an equal aggregate principal amount, of the same form and maturity, bearing interest at the same rate and registered in such name as requested by the then registered owner or its duly authorized attorney or legal representative. Any such exchange shall be at the expense of the County, except that the Registrar may charge the person requesting such exchange the amount of any tax or other governmental charge required to be paid with respect thereto. The Registrar shall treat the registered owner as the person or entity exclusively entitled to payment of principal of and premium, if any, and interest on the Bonds and the exercise of all other rights and powers of the owner, except that installments shall be paid to the person or entity shown as owner on the registration books on the 15th day of the month preceding each interest payment date. 9. Mutilated, Lost or Destroyed Bond. If a Bond has been mutilated, lost or destroyed, the County shall execute and deliver a new Bond of like date and tenor in exchange and substitution for, and upon cancellation of, such mutilated Bond or in lieu of and in substitution for such lost or destroyed Bond; provided, however, that the County shall so execute and deliver only if the registered owner has paid the reasonable expenses and charges of the County in connection therewith and, in the case of a lost or destroyed Bond, (a) has filed with the County evidence satisfactory to the County that such Bond was lost or destroyed and (b) has furnished to the County satisfactory indemnity. 10. Preparation and Delivery of Bonds. The officers of the County are authorized and directed to take all proper steps to have the Bonds prepared and executed in accordance with their terms and to deliver them to VRA as the purchaser thereof upon receipt of the purchase prices from VRA as set forth in the Financing Agreements. 11. State Aid Intercept. VRA is treating each Bond as a meaning of Section 62.1-199 of The County acknowledges that "local obligation" within the the Act, which in the event of 18-550 08/22/18 a nonpayment thereunder authorizes VRA or the VRA trustee to file an affidavit with the Governor of the Commonwealth of Virginia that such nonpayment has occurred pursuant to Section 62.1-216.1 of the Act. In purchasing the Bonds, VRA is further relying on Section 62.1-216.1 of the Act providing that if the Governor is satisfied that such nonpayment has occurred, the Governor will immediately make an order directing the Comptroller to withhold all further payment to the County of all funds, or of any part of them, appropriated and payable by the Commonwealth of Virginia to the County for any and all purposes, and the Governor will, while the nonpayment continues, direct in writing the payment of all sums withheld by the Comptroller, or as much of them as is necessary, to VRA, so as to cure, or cure insofar as possible, such nonpayment. 12. Establishment of VRA Special Funds. The Board hereby authorizes and directs the County to establish the VRA Special Funds within the County's General Fund into which appropriations, if any, made by the Board with respect to the Bonds shall be deposited and to cause the VRA Special Funds to be identified in the County's audited financial statements. 13. Tax Compliance Agreement; Tax Covenants. Such officers of the County as may be requested are authorized and directed to execute and deliver a nonarbitrage certificate and tax compliance agreement (the "Tax Compliance Agreement") in a form not inconsistent with this Resolution as may be approved by the officers of the County executing such document, whose approval shall be evidenced conclusively by the execution and delivery thereof. The Board covenants on behalf of the County that the proceeds from the issuance and sale of the 2018A Bond will be invested and expended as set forth in the Tax Compliance Agreement and that the County shall comply with the other covenants and representations contained therein. 14. State Non -Arbitrage Program. The Board has previously received and reviewed the Information Statement, describing the State Non -Arbitrage Program of the Commonwealth of Virginia ("SNAP"), and the Contract Creating the State Non -Arbitrage Program Pool (the "Contract"), and the Board hereby authorizes the County Treasurer in his discretion to utilize SNAP in connection with the investment of the proceeds of the Bonds. The Board acknowledges that the Treasury Board of the Commonwealth of Virginia is not, and shall not be, in any way liable to the County in connection with SNAP, except as otherwise provided in the Contract. 15. Inclusion of County Information in Official Statement relating to VRA Bonds. The County authorizes and consents to the inclusion of information with respect to the County contained in VRA's Preliminary Official Statement and VRA's Official Statement in final form, both prepared in connection with the sale of the VRA Bonds. The County Administrator is authorized and directed to take whatever actions are necessary or appropriate to aid VRA in ensuring compliance with Securities and Exchange Commission Rule 15c2- 12. 18-551 08/22/ 8 P] W 16. Filing of Resolution. The appropriate officers or agents of the County are hereby authorized and directed to cause a certified copy of this Resolution to be filed with the Circuit Court of the County. 17. Further Actions. All other actions of officers of the County in conformity with the purposes and intent of this Resolution and in furtherance of the issuance and sale of the Bonds are hereby ratified, approved and confirmed. The officers of the County are hereby authorized and directed to execute and deliver all certificates and instruments and to take all such further action as may be considered necessary or desirable in connection with the issuance, sale and delivery of the Bonds. 18. Repeal of Conflicting Resolutions. All resolutions or parts'of resolutions in conflict herewith are repealed. 19. Effective Date. This Resolution shall take effect immediately. Ayes: Jaeckle, Haley, Winslow and Elswick. Nays: None. Absent: Holland. 11.D. RECOGNIZING MRS. DEBBIE STONE HUGHES, BUDGET AND MANAGEMENT DEPARTMENT, UPON HER RETIREMENT On motion of Mr. Elswick, seconded by Ms. Haley, the Board adopted the following resolution: WHEREAS, Mrs. Debbie Stone Hughes began working for Chesterfield County in 1978 as a secretary in General Services and soon thereafter moved to the Accounting Department; and WHEREAS, from the earliest stages of her career, Mrs. Hughes was commended for the speed, consistency, and volume of work she was able to produce; and WHEREAS, in 1982 Mrs. Hughes was commended for her assistance on the emergency communications radio system project; and WHEREAS, Mrs. Hughes played a major role in the county receiving the Government Finance Officers Association Distinguished Budget Award for the first time in 1985; and WHEREAS, in 1985 Mrs. Hughes was promoted to Principal Account Clerk and again promoted in 1986 to Senior Budget Technician where she took over streetlight funds, road funds, debt payments, and taught herself Owle and Lotus systems; and WHEREAS, in 1989 Mrs. Hughes received a certificate of professional development from the Government Finance Officers Association in Advanced Governmental Accounting; and WHEREAS, in 1992 Mrs. Hughes became responsible for managing capital project budgets for the county including managing the county's debt affordability model, resulting in a promotion to Budget Operations Analyst; and 18-552 08/22/18 WHEREAS, in 1998 Mr training in total quality time mentoring and training she was recognized for implementing a semi-annuz Accounting; and S. Hughes aggressively pursued management and spent significant other staff members, and in 2000 her role in developing and .1 joint training class with WHEREAS, in 2001 Mrs. Hughes was recognized with two Celebrating Success Awards for her role in fiscal year-end processes and for her unmatched drive; and WHEREAS, in 2005 Mrs. Hughes was recognized by her peers and her superiors for the role she played in setting up keys and accounts for implementation of a new financial system, resulting in a promotion to lead Budget and Management Analyst in 2006; and WHEREAS, in 2010 Mrs. Hughes was recognized for the impact her leadership had on high performance and for modeling the county's organizational values of leadership and teamwork; and WHEREAS, in 2015 Mrs. Hughes provided extraordinary assistance in producing a five-year consolidated plan for federal grants, formulating funding recommendation and providing training to a new grants administrator, while also being a volunteer instructor through the Learning and Performance Center; and WHEREAS, throughout her career, Mrs. Hughes has consistently been noted to have excelled in learning new skills, training junior staff members, and for her comprehensive knowledge of the county's operations; and WHEREAS, more specifically, in 1988, 1991, 1994, 2002, and 2007 Mrs. Hughes was named Employee of the Year for Budget and Management and recognized for her initiative, work ethic, and dependability; and WHEREAS, Mrs. Hughes has provided dedicated service to her work and shown commitment in serving her community in Chesterfield County for more than 40 years. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 22nd day of August 2018, publicly recognizes the outstanding contributions of Mrs. Debbie Stone Hughes, expresses appreciation on behalf of all residents for her dedicated and faithful service to the county, congratulates her upon her retirement, and wishes her the best for a long and happy retirement. AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented to Mrs. Hughes and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. Ayes: Jaeckle, Haley, Winslow and Elswick. Nays: None. Absent: Holland. 18-553 08/22/& A 12.B.2. AUTHORIZATION FOR COUNTY ADMINISTRATOR TO RENEW A HEALTH CARE CONTRACT WITH ANTHEM BLUE CROSS AND BLUE SHIELD AND RENEW THE DENTAL CARE CONTRACT WITH DELTA DENTAL OF VIRGINIA FOR 2019, AND TO TRANSFER RELATED SAVINGS TO THE HEALTHCARE FUND On motion of Mr. Elswick, seconded by Ms. Haley, the Board authorized the County Administrator to renew the county's contract with Anthem Blue Cross and Blue Shield and renew the contract with Delta Dental of Virginia for 2019, and to authorize the County Administrator to transfer budgeted FY2019 savings to the healthcare fund. Ayes: Jaeckle, Haley, Winslow and Elswick. Nays: None. Absent: Holland. 12.B.3. TRANSFER OF FUNDS FROM THE SCHOOLS' FOOD SERVICES FUND TO THE SCHOOLS' CAPITAL PROJECT FUND FOR THE PROVIDENCE MIDDLE SCHOOL RENOVATION PROJECT On motion of Mr. Elswick, seconded by Ms. Haley, the Board authorized the County Administrator to transfer $456,000 from Schools' Food Services fund to the Providence Middle School renovation project. Ayes: Jaeckle, Haley, Winslow and Elswick. Nays: None. Absent: Holland. 12.B.6. SET DATES FOR PUBLIC HEARINGS 12.B.6.a. TO CONSIDER AN APPLICATION FOR SOLID WASTE MANAGEMENT FACILITY SITING APPROVAL FILED BY SKINQUARTER LAND, LLC FOR SITING OF A CONSTRUCTION, DEMOLITION, AND DEBRIS LANDFILL On motion of Mr. Elswick, seconded by Ms. Haley, the Board set a public hearing date for September 26, 2018, to consider an application filed by Skinquarter Land, LLC for solid waste management facility siting approval for a construction, demolition, and debris landfill. Ayes: Jaeckle, Haley, Winslow and Elswick. Nays: None. Absent: Holland. 12.B.6.b. TO CONSIDER AMENDING SECTION 14-23 OF THE COUNTY CODE RELATING TO SERVING ALCOHOL ON COUNTY PROPERTY On motion of Mr. Elswick, seconded by Ms. Haley, the Board set a public hearing date for September 26, 2018, to consider amending Section 14-23 of the County Code to permit the County Administrator to approve events on county property where alcohol will be served. Ayes: Jaeckle, Haley, Winslow and Elswick. Nays: None. Absent: Holland. 18-554 08/22/18 12.B.7. APPROVAL OF CHANGE ORDER NUMBER TWO FOR IRVIN J. HORNER PARK PHASE II On motion of Mr. Elswick, seconded by Ms. Haley, the Board authorized the County Administrator to execute Change Order Number Two to amend the construction contract with Loughridge and Company Construction Services LLC for Irvin J. Horner Park Phase II in the amount of $126,745. Ayes: Jaeckle, Haley, Winslow and Elswick. Nays: None. Absent: Holland. 12.B.8. AWARD OF CONSTRUCTION CONTRACT FOR SOFTBALL FIELD LIGHTING AT HARRY G. DANIEL PARK AT IRONBRIDGE On motion of Mr. Elswick, seconded by Ms. Haley, the Board authorized the County Administrator to award and execute a construction contract with Farmville Excavation T/A Icon Sign and Lighting for athletic field lighting at Harry G. Daniel Park at Ironbridge in the amount of $883,500. Ayes: Jaeckle, Haley, Winslow and Elswick. Nays: None. Absent: Holland. 12.B.9. AUTHORIZE THE RECEIPT AND APPROPRIATION OF GRANT FUNDS FROM THE FEDERAL AVIATION ADMINISTRATION AND VIRGINIA DEPARTMENT OF AVIATION AND AWARD CONSTRUCTION CONTRACT FOR OBSTRUCTION REMOVAL FOR THE CHESTERFIELD COUNTY AIRPORT On motion of Mr. Elswick, seconded by Ms. Haley, the Board authorized the County Administrator to receive and appropriate funds from the Federal Aviation Administration and from the Virginia Department of Aviation up to the grant award amounts, and subject to the award of grant funds, authorized the Director of Procurement to award a construction contract and execute all necessary change orders, up to the budgeted amount, for the obstruction removal for the Chesterfield County Airport. Ayes: Jaeckle, Haley, Winslow and Elswick. Nays: None. Absent: Holland. 12.B.10. DESIGNATION OF A VIRGINIA DEPARTMENT OF TRANSPORTATION SIGHT DISTANCE EASEMENT ALONG PORT WALTHALL DRIVE On motion of Mr. Elswick, seconded by Ms. Haley, the Board designated a sight distance easement for VDOT maintenance along Port Walthall Drive and authorized the County Administrator to execute the designation. (It is noted a copy of the plat is filed with the papers of this Board.) Ayes: Jaeckle, Haley, Winslow and Elswick. Nays: None. Absent: Holland. 18-555 08/22/ 8 It Ic A A 12.B.11. APPROVAL OF RENAMING LAKE SUMMER TURN TO SUMMER CAMP COURT On motion of Mr. Elswick, seconded by Ms. Haley, the Board approved the renaming of the stub road Lake Summer Turn to Summer Camp Court. Ayes: Jaeckle, Haley, Winslow and Elswick Nays: None. Absent: Holland. 12.B.12. ACCEPTANCE OF STATE ROADS On motion of Mr. Elswick, seconded by Ms. Haley, the" Board adopted the following resolution: WHEREAS, the streets described below are shown on a plat recorded in the Clerk's Office of the Circuit Court of Chesterfield County; and WHEREAS, the Resident Engineer for the Virginia Department of Transportation has advised this Board the streets meet the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportation. NOW, THEREFORE, BE IT RESOLVED, that this Board requests the Virginia Department of Transportation to add the streets described below to the secondary system of state highways, pursuant to Section 33.2-705, Code of Virginia, and the Department's Subdivision Street Requirements. AND, BE IT FURTHER RESOLVED, that this Board guarantees a clear and unrestricted right-of-way, as described, and any necessary easements for cuts, fills and drainage. AND, BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident Engineer for the Virginia Department of Transportation. Project/Subdivision: Hallsley Section 21 Type Change to the Secondary System miles of State Highways: Acini ti nn Reason for Change: New Subdivision Street Pursuant to Code of Virginia Statute: §33.2-705 Street Name and/or Route Number • Ascot Hill Terrace, State Route Number 8014 From: Ascot Hill Lane, (Route 8013) To: The cul-de-sac, a distance of: 0.10 miles. Recordation Reference: Plat Book 237, Page 51 Right of Way width (feet) = 44 • Ascot Hill Lane, State Route Number 8013 From: Brightwalton Road, (Route 7884) To: Ascot Hill Terrace, (Route 8014), a distance of: 0.05 miles. Recordation Reference: Plat Book 237, Page 51 Right of Way width (feet) = 44 18-556 08/22/18 • Brightwalton Road, State Route Number 7446 From: 0.01 miles north of Spalding Lane, (Route 8012) To: Ascot Hill Road, (Route 8013), a distance of: 0.14 miles. Recordation Reference: Deed Book 10294, Page 716 Right of Way width (feet) = 90 • Ascot Hill Terrace, State Route Number 8014 From: Ascot Hill Lane, (Route 8013) To: The cul-de-sac, a distance of: 0.09 miles. Recordation Reference: Plat Book 237, Page 51 Right of Way width (feet) = 44 • Brightwalton Road, State Route Number 7446 Old Route Number: 0 From: Ascot Hill Road, (Route 8013) To: The End of Maintenance, a distance of: 0.01 miles. Recordation Reference: Deed Book 10294, Page 716 Right of Way width (feet) = 90 And, further, the Board adopted the following resolution: WHEREAS., the street described below is shown on a plat recorded in the Clerk's Office of the Circuit Court of Chesterfield County; and WHEREAS, the Resident Engineer for the Virginia Department of Transportation has advised this Board the street meets the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportation. NOW, THEREFORE, BE IT RESOLVED, that this Board requests the Virginia Department of Transportation to add the street described below to the secondary system of state highways, pursuant to Section 33.2-705, Code of Virginia, and the Department's Subdivision Street Requirements. AND, BE IT FURTHER RESOLVED, that this Board guarantees a clear and unrestricted right-of-way, as described, and any necessary easements for cuts, fills and drainage. AND, BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident Engineer for the Virginia Department of Transportation. Project/Subdivision: Lees Forest Section B Type Change to the Secondary System miles of State Highways: n,q,q;t;r%n Reason for Change: New Subdivision Street Pursuant to Code of Virginia Statute: §33.2-705 Street Name and/or Route Number • Temie Lee Parkway, State Route Number 7482 From: 0.01 miles northwest of St Elizabeth Drive (Route 5498) To: The cul-de-sac, a distance of: 0.13 miles. Recordation Reference: Plat Book 231, Page 37 Right of Way width (feet) = 47 18-557 08/22/ 8 It P] D A A And, further, the Board adopted the following resolution: WHEREAS, the streets described below are shown on a plat recorded in the Clerk's Office of the Circuit Court of Chesterfield County; and WHEREAS, the Resident Engineer for the Virginia Department of Transportation has advised this Board the streets meet the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportation. NOW, THEREFORE, BE IT RESOLVED, that this Board requests the Virginia Department of Transportation to add the streets described below to the secondary system of state highways, pursuant to Section 33.2-705, Code of Virginia, and the Department's Subdivision Street Requirements. AND, BE IT FURTHER RESOLVED, that this Board guarantees a clear and unrestricted right-of-way, as described, and any necessary easements for cuts, fills and drainage. AND, BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident Engineer for the Virginia Department of Transportation. Project/Subdivision: Westerleigh Section 5 Type Change to the Secondary System miles of State Highways: AAAI t -i nn Reason for Change: New Subdivision Street Pursuant to Code of Virginia Statute: §33.2-705 Street Name and/or Route Number • Westington Road, State Route Number 8025 From: Crosswycke Drive, (Route 7629) To: Westmont Drive, (Route 8026), a distance of: 0.16 miles. Recordation Reference: Plat Book 231, Page 40 Right of Way width (feet) = 50 • Westington Road, State Route Number 8025 From: Westmont Drive, (Route 8026) To: 0.01 miles northwest of Westmont Drive, (Route 8026), a distance of: 0.01 miles. Recordation Reference: Plat Book 231, Page 40 Right of Way width (feet) = 50 • Westmont Drive, State Route Number 8026 From: Westington Road, (Route 8025) To: Cabretta Drive, (Route 7496), a distance of: 0.06 miles. Recordation Reference: Plat Book 231, Page 40 Right of Way width (feet) = 50 • Cabretta Drive, State Route Number 7496 From: Westmont Drive, (Route 8026) To: 0.01 miles northwest of Westmont Drive, (Route 8026), a distance of: 0.01 miles. Recordation Reference: Plat Book 231, Page 40 Right of Way width (feet) = 50 18-558 08/22/18 • Cabretta Drive, State Route Number 7496 From: 0.01 miles northwest of Crosswycke Drive, (Route 7629) To: Westmont Drive, (Route 8026), a distance of: 0.15 miles. Recordation Reference: Plat Book 231, Page 40 Right of Way width (feet) = 50 And, further, the Board adopted the following resolution: WHEREAS, the streets described below are shown on a plat recorded in the Clerk's Office of the Circuit Court of Chesterfield County; and WHEREAS, the Resident Engineer for the Virginia Department of Transportation has advised this Board the streets meet the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportation. NOW, THEREFORE, BE IT RESOLVED, that this Board requests the Virginia Department of Transportation to add the streets described below to the secondary system of state highways, pursuant to Section 33.2-705, Code of Virginia, and the Department's Subdivision Street Requirements. AND, BE IT FURTHER RESOLVED, that this Board guarantees a clear and unrestricted right-of-way, as described, and any necessary easements for cuts, fills and drainage. AND, BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident Engineer for the Virginia Department of Transportation. Project/Subdivision: The Cottages at Bon Air TvDe Change to the Secondary Svstem miles of State Hiahways: Addition Reason for Change: New Subdivision Street Pursuant to Code of Virginia Statute: §33.2-705 Street Name and/or Route Number • Boncreek Court, State Route Number 8024 From: Dwayne Lane, (Route 877) To: 0.04 miles southeast of Dwayne Lane, (Route 877), a distance of: 0.04 miles. Recordation Reference: Plat Book 8, Page 139 Right of Way width (feet) = 50 • Boncreek Court, State Route Number 8024 From: 0.04 miles southeast of Dwayne Lane, (Route 877) To: 0.18 miles southwest of Dwayne Lane, (Route 877), a distance of: 0.14 miles. Recordation Reference: Plat Book 243, Page 16 Right of Way width (feet) = 44 And, further, the Board adopted the following resolution: WHEREAS, the streets described below are shown on a plat recorded in the Clerk's Office of the Circuit Court of Chesterfield County; and WHEREAS, the Resident Engineer for the Virginia Department of Transportation has advised this Board the streets meet the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportation. 18-559 08/22/d8 It It 14 NOW, THEREFORE, BE IT RESOLVED, that this Board requests the Virginia Department of Transportation to add the streets described below to the secondary system of state highways, pursuant to Section 33.2-705, Code of Virginia, and the Department's Subdivision Street Requirements. AND, BE IT FURTHER RESOLVED, that this Board guarantees a clear and unrestricted right-of-way, as described, and any necessary easements for cuts, fills and drainage. AND, BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident Engineer for the Virginia Department of Transportation. Project/Subdivision: Tarrington Section 14 Type Change to the Secondary System miles of State Highways: AAAif- inn Reason for Change: New Subdivision Street Pursuant to Code of Virginia Statute: §33.2-705 Street Name and/or Route Number • Tideswell Road, State Route Number 8021 From: Kelham Road, (Route 7591) To: 0.01 miles southeast of Kelham Road, (Route 7591), a distance of: 0.01 miles. Recordation Reference: Plat Book 235, Page 12 Right of Way width (feet) = 44 • Kelham Road, State Route Number 7591 From: Tideswell Road, (Route 8021) To: The cul-de-sac, a distance of: 0.19 miles. Recordation Reference: Plat Book 235, Page 12 Right of Way width (feet) = 44 • Kelham Mews, State Route Number 8020 From: Kelham Road, (Route 7591) To: 0.01 miles northeast of Kelham Road, (Route 7591), a distance of: 0.01 miles. Recordation Reference: Plat Book 235, Page 12 Right of Way width (feet) = 40 • Kelham Road, State Route Number 7591 From: 0.05 miles southeast of Fulbrook Drive, (Route 7590) To: Sodbury Drive, (Route 7494), a distance of: 0.09 miles. Recordation Reference: Plat Book 235, Page 12 Right of Way width (feet) = 44 • Sodbury Drive, State Route Number 7494 From: Kelham Road, (Route 7591) To: Existing Sodbury Drive, (Route 7494), a distance of: 0.04 miles. Recordation Reference: Plat Book 235, Page 12 Right of Way width (feet) = 44 • Kelham•Road, State Route Number 7591 From: Sodbury Drive, (Route 7494) To: Tideswell Road, (Route 8021), a distance of: 0.10 miles. Recordation Reference: Plat Book 235, Page 12 Right of Way width (feet) = 44 And, further, the Board adopted the following resolution: WHEREAS, the streets described below are shown on a plat recorded in the Clerk's Office of the Circuit Court of Chesterfield County; and 18-560 08/22/18 WHEREAS, the Resident Engineer for the Virginia Department of Transportation has advised this Board the streets meet the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportation. NOW, THEREFORE, BE IT RESOLVED, that this Board requests the Virginia Department of Transportation to add the streets described below to the secondary system of state highways, pursuant to Section 33.2-705, Code of Virginia, and the Department's Subdivision Street Requirements. AND, BE IT FURTHER RESOLVED, that this Board guarantees a clear and unrestricted right-of-way, as described, and any necessary easements for cuts, fills and drainage. AND, BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident Engineer for the Virginia Department of Transportation. Project/Subdivision: The Villas at Dogwood Section B Type Change to the Secondary System miles of State Highways: Addition Reason for Change: New Subdivision Street Pursuant to Code of Virginia Statute: §33.2-705 Street Name and/or Route Number • Dogwood Villas Drive, State Route Number 7758 From: Cosby Road, (Route 690) To: Kousa Lane, (Route 8015), a distance of: 0.10 miles. Recordation Reference: Plat Book 187, Page 1 Right of Way width (feet) = 46 • Kousa Lane, State Route Number 8015 From: Dogwood Villas Drive, (Route 7758) To: Cornus Avenue, (Route 7759), a distance of: 0.14 miles. Recordation Reference: Plat Book 187, Page 1 Right of Way width (feet) = 46 • Dogwood Villas Drive, State Route Number 7758 From: Kousa Lane, (Route 8015) To: Existing Dogwood Villas Drive, (Route 7758), a distance of: 0.04 miles. Recordation Reference: Plat Book 187, Page 1 Right of Way width (feet) = 46 And, further, the Board adopted the following resolution: WHEREAS, the streets described below are shown on a plat recorded in the Clerk's Office of the Circuit Court of Chesterfield County; and WHEREAS, the Resident Engineer for the Virginia Department of Transportation has advised this Board the streets meet the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportation. NOW, THEREFORE, BE IT RESOLVED, that this Board requests the Virginia Department of Transportation to add the streets described below to the secondary system of state highways, pursuant to Section 33.2-705, Code of Virginia, and the Department's Subdivision Street Requirements. 18-561 08/22/ 8 It 1K Ic A AND, BE IT FURTHER RESOLVED, that this Board guarantees a clear and unrestricted right-of-way, as described, and any necessary easements for cuts, fills and drainage. AND, BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident Engineer for the Virginia Department of Transportation. Project/Subdivision: St Ives Section 2' Type Change to the Secondary System miles of State Highways: Addition Reason for Change: New Subdivision Street Pursuant to Code of Virginia Statute: §33.2-705 Street Name and/or Route Number • Eastborne Way, State Route Number 8018 From: St Ives Drive, (Route 8016) To: Existing End of Maintenance Eastborne Way, (Route 8018), a distance of: 0.11 miles. Recordation Reference: Plat Book 243, Page 46Right of Way width (feet) = 40 • St Ives Drive, State Route Number 8016 From: Eastborne Way, (Route 8018) To: 0.03 miles west of Eastborne Way, (Route 8018), a distance of: 0.03 miles. Recordation Reference: Plat Book 243, Page 46 Right of Way width (feet) = 40 • St Ives Drive, State Route Number 8016 From: 0.03 miles west of Totten Drive, (Route 8017) To: Eastborne Way, (Route 8018), a distance of: 0.05 miles. Recordation Reference: Plat Book 243, Page 46 Right of Way width (feet) = 40 And, further, the Board adopted the following resolution: WHEREAS, the streets described below are shown on a plat recorded in the Clerk's Office of the Circuit Court of Chesterfield County; and WHEREAS, the Resident Engineer for the Virginia Department of Transportation has advised this Board the streets meet the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportation. NOW, THEREFORE, BE IT RESOLVED, that this Board requests the Virginia Department of Transportation to add the streets described below to the secondary system of state highways, pursuant to Section 33.2-705, Code of Virginia, and the Department's Subdivision Street Requirements. AND, BE IT FURTHER RESOLVED, that this Board guarantees a clear and unrestricted right-of-way, as described, and any necessary easements for cuts, fills and drainage. AND, BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident Engineer for the Virginia Department of Transportation. 18-562 08/22/18 Project/Subdivision: St Ives Section 1 Type Change to the Secondary System miles of State Highways: AAA itinn Reason for Change: New Subdivision Street Pursuant to Code of Virginia Statute: §33.2-705 Street Name and/or Route Number • St Ives Drive, State Route Number 8016 From: North Otterdale Road, (Route 950) To: Totten Drive, (Route 8017), a distance of: 0.04 miles Recordation Reference: Plat Book 243, Page 45 Right of Way width (feet) = 50 • St Ives Drive, State Route Number 8016 From: Totten Drive, (Route 8017) To: 0.03 miles west of Totton Drive, (Route 8017), a distance of: 0.03 miles. Recordation Reference: Plat Book 243, Page 45 Right of Way width (feet) = 40 • Totten Drive, State Route Number 8017 From: Eastborne Way, (Route 8018) To: The cul-de-sac, a distance of: 0.03 miles. Recordation Reference: Plat Book243, Page 45 Right of Way width (feet) = 40 • Eastborne Way, State Route Number 8018 From: Totten Drive, (Route 8017) To: The End of Maintenance, a distance of: 0.03 miles. Rec,ordation Reference: Plat Book 243, Page 45 Right of Way width (feet) = 40 • Totten Drive, State Route Number 8017 From: St Ives Drive, (Route 8016) To: Eastborne Way, (Route 8018), a distance of: 0.10 miles. Recordation Reference: Plat Book 243, Page 45 Right of Way width (feet) = 40 And, further, the Board adopted the following resolution: WHEREAS, the streets described below are shown on a plat recorded in the Clerk's Office of the Circuit Court of Chesterfield County; and WHEREAS, the Resident Engineer for the Virginia Department of Transportation has advised this Board the streets meet the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportation. NOW, THEREFORE, BE IT RESOLVED, that this Board requests the Virginia Department of Transportation to add the streets described below to the secondary system of state highways, pursuant to Section 33.2-705, Code of Virginia, and the Department's Subdivision Street Requirements. AND, BE IT FURTHER RESOLVED, that this Board guarantees a clear and unrestricted right-of-way, as described, and any necessary easements for cuts, fills and drainage. AND, BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident Engineer for the Virginia Department of Transportation. 18-563 08/22/ D 14 Project/Subdivision: Harpers Mill Northeast Section 1 Type Change to the Secondary System miles of State Highways: aAAitinn Reason for Change: New Subdivision Street Pursuant to Code of Virginia Statute: §33.2-705 Street Name and/or Route Number • Amington Lane, State Route Number 8027 From: Harpers Mill Parkway, (Route7600) To: Traley Court, (Route 8028), a distance of: 0.39 miles. Recordation Reference: Plat Book 238, Page 57 Right of Way width (feet) = 55 • Amington Lane, State Route Number 8027 From: Traley Court, (Route 8028) To: The End of Maintenance, a distance of: 0.02 miles. Recordation Reference: Plat Book 238, Page 57 Right of Way width (feet) = 55 • Traley Court, State Route Number 8028 From: Amington Lane, (Route 8027) To: The cul-de-sac, a distance of: 0.05 miles. Recordation Reference: Plat Book 238, Page 57 Right of Way width (feet) = 50 Ayes: Jaeckle, Haley, Winslow and Elswick. Nays: None. Absent: Holland. 12.B.13. ACCEPTANCE OF PARCELS OF LAND 12.B.13.a. ALONG HALLOWAY AVENUE FROM ETTRICK BAPTIST CHURCH On motion of Mr. Elswick, seconded by Ms. Haley, the Board accepted the conveyance of a parcel of land containing 0.629 acres along Halloway Avenue from Ettrick Baptist Church and authorized the County Administrator to execute the deed. (It is noted a copy of the plat is filed with the papers of this Board.) Ayes: Jaeckle, Haley, Winslow and Elswick. Nays: None. Absent: Holland. 12.B.13.b. FOR THE EXTENSION OF WOOLRIDGE ROAD FROM 6801 WOOLRIDGE ROAD - MOSELEY LP On motion of Mr. Elswick, seconded by Ms. Haley, the Board accepted the conveyance of a parcel of land containing 5.215 acres for the extension of Woolridge Road from 6801 Woolridge Road - Moseley LP and authorized the County Administrator to execute the deed. (It is noted a copy of the plat is filed with the papers of this Board.) Ayes: Jaeckle, Haley, Winslow and Elswick. Nays: None. Absent: Holland. 18-564 08/22/18 12.B.13.c. ADJACENT TO HAPPY HILL ROAD AND JEFFERSON DAVIS HIGHWAY FROM LEWIS L. JOHNSON, JR. On motion of Mr. Elswick, seconded by Ms. Haley, the Board accepted the conveyance of two parcels of land containing a total of 0.192 acres adjacent to Happy Hill Road and Jefferson Davis Highway from Lewis L. Johnson, Jr. and authorized the County Administrator to execute the deed. (It is noted a copy of the plat is filed with the papers of the Board.) Ayes: Jaeckle, Haley, Winslow and Elswick. Nays: None. Absent: Holland. 12.B.14. APPROPRIATION OF ADDITIONAL STATE FUNDS INTO THE FY2018 SCHOOL GRANT BUDGET AND THE FY2019 SCHOOL OPERATING BUDGET On motion of Mr. Elswick, seconded by Ms. Haley, the Board appropriated $291,180 in additional Title I funding in the FY2018 school grants fund and $2,489,750 in additional state revenue to the FY2019 schools operating budget. Ayes: Jaeckle, Haley, Winslow and Elswick. Nays: None. Absent: Holland. 12.B.15. REQUEST FROM THE CHESTERFIELD COUNTY FAIR ASSOCIATION TO SERVE ALCOHOLIC BEVERAGES (BEER) AS PART OF THE "CHESTERFIELD CHEERS" PROGRAM DURING THE COUNTY FAIR On motion of Mr. Elswick, seconded by Ms. Haley, the Board granted permission to the Chesterfield County Fair Association, subject to the Conditions of Operation, to serve alcoholic beverages (beer) at the Fairgrounds during the 2018 Fair and, subject to approval of an entertainment permit by the County Administrator, for County Fairs in all years subsequent to 2018. Ayes: Jaeckle, Haley, Winslow and Elswick. Nays: None. Absent: Holland. 12.B.16. APPROPRIATE STATE FUNDING AND CREATE NINE POSITIONS TO ADDRESS EXISTING CASELOADS AND PREPARE FOR MEDICAID EXPANSION On motion of Mr. Elswick, seconded by Ms. Haley, the Board appropriated $534,400 in state funding and created nine new positions to address existing caseloads and prepare for Medicaid expansion. Ayes: Jaeckle, Haley, Winslow and Elswick. Nays: None. Absent: Holland. 18-565 08/22/ 8 It CEJ A 12.B.17. APPROVAL OF THE PURCHASE OF PARCELS OF LAND 12.B.17.a. FOR IMPROVEMENTS TO SPRUCE AVENUE AND HUBERT LANE TO ACCESS THE NEW JOHNSON CREEK PUMP STATION On motion of Mr. Elswick, seconded by Ms. Haley, the Board approved the purchase of 0.009 acres of land, for $300, from James K. Friend, for road improvements to Spruce Avenue and Hubert Lane to access the new Johnson Creek Pump Station and authorized the County Administrator to execute the deed. (It is noted a copy of the plat is filed with the papers of this Board.) Ayes: Jaeckle, Haley, Winslow and Elswick. Nays: None. Absent: Holland. 12.B.17.b. FOR THE FALLING CREEK RESERVOIR RESTORATION PROJECT On motion of Mr. Elswick, seconded by Ms. Haley, the Board approved the purchase of four parcels of land containing 18.935 acres, more or less, for $1,301,000, from Royal Oaks at Lakeview, LLC, for the Falling Creek Reservoir Restoration Project, and authorized the County Administrator to execute the sales contract and deed. (It is noted a copy of the plat is filed with the papers of this Board.) Ayes: Jaeckle, Haley, Winslow and Elswick. Nays: None. Absent: Holland. 12.B.18. RENEWAL OF LEASE WITH HUGUENOT ROAD BAPTIST CHURCH FOR SENIOR CITIZEN PROGRAMS On motion of Mr. Elswick, seconded by Ms. Haley, the Board authorized the County Administrator to execute a lease agreement with Huguenot Road Baptist Church to provide senior citizen programs. Ayes: Jaeckle, Haley, Winslow and Elswick. Nays: None. Absent: Holland. 12.B.19. APPROVAL OF WATER AND SEWER CONTRACTS WITH REFUNDS FOR WATERMARK SECTIONS C AND D AND CROSSWINDS BOULEVARD - PHASE A On motion of Mr. Elswick, seconded by Ms. Haley, the Board approved water and sewer contracts with refunds for Watermark Sections C and D and Crosswinds Boulevard - Phase A, Contract Numbers 07-0245, 07-0246, and 07-0260 and authorized the County Administrator to execute any necessary documents. Ayes: Jaeckle, Haley, Winslow and Elswick. Nays: None. Absent: Holland. 18-566 08/22/18 12.B.20. CONVEYANCE OF EASEMENTS 12.B.20.a. TO COLUMBIA GAS OF VIRGINIA, INCORPORATED FOR SERVICE TO THE NEW MANCHESTER MIDDLE SCHOOL On motion of Mr. Elswick, seconded by Ms. Haley, the Board authorized the Chairman of the Board of Supervisors and the County Administrator to execute an agreement with Columbia Gas of Virginia, Inc, for conveyance of an easement for service to the new Manchester Middle School. (It is noted a copy of the plat is filed with the papers of this Board.) Ayes: Jaeckle, Haley, Winslow and Elswick. Nays: None. Absent: Holland. 12.B.20.b. TO VIRGINIA ELECTRIC AND POWER COMPANY FOR A NEW SERVICE AT RIVER CITY SPORTSPLEX On motion of Mr. Elswick, seconded by Ms. Haley, the Board authorized the Chairman of the Board of Supervisors and the County Administrator to execute an agreement with Virginia Electric and Power Company for a 15 -foot underground easement for a new service line to River City Sportsplex. (It is noted a copy of the plat is filed with the papers of this Board.) Ayes: Jaeckle, Haley, Winslow and Elswick. Nays: None. Absent: Holland. On motion of Mr. Elswick, seconded by Ms. Haley, Item 12.B.4. Approval of Purchase of a Parcel ofLland for the Ettrick Elementary School/Ettrick Fire Station 12 Replacement Projects, was removed from the Consent Agenda for public comment. Ayes: Jaeckle, Haley, Winslow and Elswick. Nays: None. Absent: Holland. 12.B.4. APPROVAL OF PURCHASE OF A PARCEL OF LAND FOR THE ETTRICK ELEMENTARY SCHOOL/ETTRICK FIRE STATION 12 REPLACEMENT PROJECTS Mr. Dupler stated the subject parcel is generally located between the land that will be used for the replacement Ettrick Elementary School and the replacement Ettrick Fire Station on one side, a railroad line on one side, and fronts Chesterfield Avenue - at an overpass - on one side. He further stated while the site technically has road frontage at the overpass, should the site be developed in the future and need road access, it would likely have to come through either the fire station or school parcel. To protect the County's development plans, he stated it is prudent to purchase this parcel now. In response to Mr. Elswick's inquiry, Mr. Dupler stated a joint -shared access is planned for both the fire station and the school. Ms. Jaeckle stated as elementary schools and fire stations are rebuilt in older areas, similar properties will need to be purchased to make the site whole. Mr. Dupler clarified the location of the subject parcel. 18-567 08/22/& It 19 Ms. Brenda Stewart urged the Board to defer consideration of the item. She inquired when the county decided to co -locate the elementary school and fire department and expressed concerns relative to the lack of community input regarding the location of the replacement school. Mr. Rodney Martin expressed concerns relative to the information presented and the lack of community input regarding the location of the replacement school. Mr. Mike Uzel expressed concerns relative to the proximity of the proposed fire station to the replacement elementary school. In response to Mr. Winslow's question, Mr. Harmon stated the purchase price is the assessed value of the property. He further stated two facilities are proposed for the location. He noted the Transportation Department would not support the vacation of the right of way if the county does not own the parcel, because there would be no access to the property by eliminating the paper street. Mr. Elswick clarified the intention of the purchase of the parcel and stated while neither the fire station nor the school will be physically located on this parcel, it could potentially be used to address storm water retention needs or serve as open space for future community use. Mr. Elswick then made a motion, seconded by Mr. Winslow, for the Board to approve the purchase of a parcel of land containing 1.75 acres, more or less, for $20,000 from Stallings Oil Company for the Ettrick Elementary School/Ettrick Fire Station 12 replacement projects, and authorized the County Administrator to execute the sales contract and deed. Ayes: Jaeckle, Haley, Winslow and Elswick. Nays: None. Absent: Holland. Then following item was removed from the Consent Agenda for Board discussion: 12.B.5. AUTHORIZATION TO EXECUTE AN AGREEMENT WITH THE VIRGINIA DEPARTMENT OF TRANSPORTATION TO INSTALL AND MAINTAIN "WATCH FOR CHILDREN" SIGNS WITHIN THE STATE -MAINTAINED RIGHT-OF-WAY AND TRANSFER OF DISTRICT IMPROVEMENT FUNDS FROM THE CLOVER HILL DISTRICT IMPROVEMENT FUND TO THE TRANSPORTATION DEPARTMENT TO PURCHASE AND INSTALL FIVE "WATCH FOR CHILDREN" SIGNS Ms. Haley expressed concerns relative to the purpose of the proposal and the possibility of setting a precedent for similar future requests. In response to Ms. Haley's request for clarification, Mr. Jesse Smith, Transportation Director, stated "Watch for Children" signs were once a function of the state. He further stated Section 33.2-251 of the Code of Virginia provides that a county may enter into an agreement with the Commissioner of 18-568 08/22/18 Highways (VDOT) to install and maintain these signs, with the county being obligated to pay all costs for installation and maintenance. He noted the county may use public funds for public road signage installed in road rights-of-way. He stated effectiveness of the signs is uncertain and there are other methods in place to address traffic safety needs in neighborhoods. In response to Mr. Elswick's question, Mr. Smith stated the state eliminated the need for "Watch for Children" signage based on effectiveness and frequent replacement. In response to Mr. Winslow's question, Mr. Smith stated typical metrics measure speed limits before and after signs are installed. He further stated efficacy fades the longer the sign is standing. He stated he would not know how to measure the number of deaths or injuries that could be prevented by "Watch for Children" signage. Discussion ensued relative to previously installed "Watch for Children" signs in the county and the cost of manufacturing and maintaining the signs with the proposed agreement, as well as the effectiveness of the signs. Mr. Winslow stressed the importance of child safety. Mr. Winslow then made a motion, seconded by Mr. Elswick, for the Board to defer consideration of the item until September 26, 2018. Ayes: Winslow and Elswick. Nays: Haley and Jaeckle. Absent: Holland. The motion to defer failed and no action was taken. 13. FIFTEEN -MINUTE CITIZEN COMMENT PERIOD ON UNSCHEDULED MATTERS Mr. Murtaza Khan urged the Board to implement audio recordings of future Economic Development Authority meetings available to the public. Mr. Mike Uzel, representing the Bermuda Advocates for Responsible Development, urged the Board to conduct an independent study of the county's Economic Development Authority and expressed concerns relative to the lack of community meetings for proposed replacement schools. Mr. Rodney Martin expressed concerns relative to the lack of citizen input regarding proposed replacement schools. 14. DEFERRED ITEMS There were no Deferred Items. 18-569 08/22/W8 14 r' 15. REQUESTS FOR MANUFACTURED HOME PERMITS AND REZONING PLACED ON THE CONSENT AGENDA TO BE HEARD IN THE FOLLOWING ORDER: - WITHDRAWALS DEFERRALS - CASES WHERE THE APPLICANT ACCEPTS THE RECOMMENDATION AND THERE IS NO OPPOSITION - CASES WHERE THE APPLICANT DOES NOT ACCEPT THE RECOMMENDATION AND/OR THERE IS PUBLIC OPPOSITION WILL BE HEARD AT SECTION 18 18SN0136 In Dale Magisterial District, Bonnie L. Nuckoles requests renewal of manufactured home permit (Case 11SN0164) to permit a temporary manufactured home and amendment of zoning district map in a Residential (R-7) District on 0.4 acre known as 6709 Old Zion Hill Road. Density is approximately 2.5 units per acre. The Comprehensive Plan suggests the property is appropriate Suburban Residential II use (2.0 to 4.0 dwellings per acre) Tax ID 772-679-0220. Mr. Andy Gillies presented a summary of Case 17SN0136 and stated both the Planning Commission and staff recommended approval, subject to the conditions. Ms. Bonnie Nuckoles accepted the conditions. Ms. Jaeckle called for public comment. There being no one to address the issue, the public hearing was closed. Mr. Elswick noted Mr. Holland was supportive of the case. Mr. Elswick then made a motion, seconded by Ms. Haley, for the Board to approve Case 17SN0136, subject to the following conditions: 1. The applicant shall be the owner and occupant of the manufactured home. (P) 2. No permanent -type living space may be added to the manufactured home. This manufactured home shall be skirted but shall not be placed on a permanent foundation. (P) Ayes: Jaeckle, Haley, Winslow and Elswick. Nays: None. Absent: Holland. 18SN0712 In Matoaca Magisterial District, Stanley Anderson and Virginia Wood Properties, LLC request conditional use to permit a contractor's storage yard in an Agricultural (A) District on 7.8 acres, proffered conditions on an adjacent 1.4 acres zoned General Business (C-5) and amendment of zoning district map all known as 17100 and 17200 Hull Street Road. Density will be controlled by zoning conditions or ordinance standards. The Comprehensive Plan suggests the property is appropriate for Medium High Density Residential (minimum of 4.0 to 8.0 dwellings per acre) . Tax IDs 706-667- 9250 and 706-668-9910. Mr. Andy Gillies presented a summary of Case 18SN0712 and stated both the Planning Commission and staff recommended approval and acceptance of the proffered conditions. 18-570 08/22/18 Mr. Andy Scherzer, representing the applicant, accepted the recommendation and stated he believes the conditions proffered are reasonable under state law. Ms. Jaeckle called for public comment. There being no one to address the issue, the public hearing was closed. On motion of Mr. Elswick, seconded by Mr. Winslow, the Board approved Case 18SN0712 and accepted the following proffered conditions: The applicant hereby offers the following conditions: 1. Conditional Use Time Period. This Conditional Use shall be granted for a period not to exceed seven (7) years from the date of approval and shall not be transferable or run with the land except to descendants of Stanley Anderson or Melinda Murray. (P) 2. Permitted Uses. A. For the 7.8 acres of the property zoned A, the property shall be limited to the following uses: 1. Sale/storage of topsoil, compost, driveway gravel, decorative stone, straw and sand incidental to the sale/storage of mulch. 2. Vendor, outdoor, Christmas trees in accordance with the following restrictions: a. Sales are restricted to retail of Christmas trees, wreaths, holly and similar decorative horticultural materials; b. Sales do not begin before November 15; C. Sales area is located in accordance with yard setback requirements of the district; d. If located on the same property as a permanent use, the required minimum and most convenient parking spaces for the permanent use is not used for the vendor use; e. One (1) temporary stand not to exceed 200 square feet is allowed; f. One (1) properly licensed, inspected and operative truck or another vehicle associated with the vendor use is parked; and g. Temporary stand, vehicle, signs, trash, debris or other material associated with, or resulting from, the use is removed no later than January 15. 3. Vendor, outdoor, pumpkins in accordance with the following restrictions: 18-571 08/22/1 9 P] A a. Sales are restricted to retail of pumpkins and similar decorative horticultural materials; b. Sales do not begin before September 15; c. Sales area is located in accordance with yard setback requirements of the district; d. If located on the same property as a permanent use, the required minimum and most convenient parking spaces for the permanent use is not used for the vendor use; e. One (1) temporary stand not to exceed 200 square feet is allowed; f. One (1) properly licensed, inspected and operative truck or another vehicle associated with the vendor use is parked; and g. Temporary stand, vehicle, signs, trash, debris or other material associated with, or resulting from, the use is removed no later than December 15. 4. The existing dwelling unit shall remain on the property and be used as a residential home for an employee of the business. B. For the 1.4 acres of the property zoned C-5, the property shall be limited to the following uses: 1. The uses permitted by right and with restrictions in the Community Business (C-3) District; 2. Vendor, outdoor, pumpkins in accordance with the following restrictions: a. Sales are restricted to retail of pumpkins and similar decorative horticultural materials; b. Sales do not begin before September 15; C. Sales area is located in accordance with yard setback requirements of the district; d. If located on the same property as a permanent use, the required minimum and most convenient parking spaces for the permanent use is not used for the vendor use; e. One (1) temporary stand not to exceed 200 square feet is allowed; f. One (1) properly licensed, inspected and operative truck or another vehicle 18-572 08/22/18 3. 4 5. associated with the vendor use is parked; and g. Temporary stand, vehicle, signs, trash, debris or other material associated with, or resulting from, the use is removed no later than December 15. 3. The following C-5 uses: a. Building materials sales yard, excluding concrete mixing; b. Farm equipment implement and machinery sales, repair and rental; C. Machine shop; and d. Research and development facility. Hours and Limits of Operation. WE a. The sale of mulch and other landscape materials, as described in Proffered Condition 2.a.1, shall not be open to the public between 7:00 p.m. and 8:00 a.m. or on Sundays. b. There shall be a maximum storage piles and fifteen storage areas permitted storage yard area depicted 2018. The maximum height of shall be 14 feet. (P) Buffers and Setbacks. of thirteen (13) mulch (15) landscape material generally within the in Exhibit A July 17, the mulch storage piles a. A 50 -foot setback along the eastern property line shall be provided with a standard split rail fence and existing vegetation, as shown on Exhibit A last revised July 17, 2018. The fence shall be provided and maintained by the developer. b. A 50 -foot buffer along the western property line shall be maintained with the existing vegetation, as shown on Exhibit A last revised July 17, 2018. C. A variable width buffer, ranging from 300 to 400 feet along the northern property line shall be maintained with the existing vegetation, as shown on Exhibit A last revised July 17, 2018. (P) Screening. a. The mulch and landscape material storage areas shall be screened from Hull Street Road with an opaque fence. Landscaping shall be installed to soften the view of the fence from Hull Street Road. Other alternative screening designs shall be permitted as approved by the Planning Department, provided screening complies with Zoning Ordinance requirements. b. When the property to the west, identified as 706- 668-5603, is developed, the storage yard, as 18-573 08/22/1 It PI depicted in Exhibit A, shall be screened in accordance with Zoning Ordinance requirements. (P) 6. Dedication. Prior to any site plan approval or within sixty (60) days from a written request by the Transportation Department, whichever occurs first, 100 feet of right-of-way along the north side of Hull Street Road (Route 360), measured from the centerline of that part of Route 360 immediately adjacent to the property, shall be dedicated, free and unrestricted, to and for the benefit of Chesterfield County. (T) 7. Access. a. Direct vehicular access from the property to Route 360 shall be limited to one (1) entrance/exit. The existing access, generally located towards the western property line, shall remain for use by the existing building and conditional uses permitted on the C-5 zoned part of the property. Prior to any conditional use operation on the agricultural (A) zoned part of the property, the existing access shall be removed, and a new access shall be constructed, generally towards the eastern property line. The exact location of the new access shall be approved by the Transportation Department. b. Prior to any site plan approval for the new access, an access easement, acceptable to the Transportation Department, shall be recorded from the new access to the adjacent property to the east, identified as Tax ID 706-667-9863. (T) 8. Road Improvements. Prior to any conditional use operation on the Agricultural (A) zoned part of the property, additional pavement shall be constructed along Route 360 to provide a right turn lane at the new access. (T) Ayes: Jaeckle, Haley, Winslow and Elswick. Nays: None. Absent: Holland. 18SN0782 In Bermuda Magisterial District, Stericycle, Inc. requests amendment of zoning approval (Case 15SN0609) relative to storage and document transfer and amendment of zoning district map in an Heavy Industrial (I-3) District on 3.1 acres known as 1506 Bellwood Road. Density will be controlled by zoning conditions or ordinance standards. The Comprehensive Plan suggests the property is appropriate for Industrial use. Tax ID 797-678-2419. Mr. Andy Gillies presented a summary of Case 18SNO782 and stated both the Planning Commission and staff recommended approval, subject to the conditions. The applicant was not present. Ms. Jaeckle recommended that staff contact the applicant and move the case to the end of the agenda. 18-574 08/22/18 19SN0541 In Clover Hill Magisterial District, The Chesterfield County Board of Supervisors requests rezoning from Neighborhood Business (C-2) to Light Industrial (I-1) and amendment of zoning district map on 17 acres located at the southwest corner of Powhite Parkway and Genito Place, 500 feet north of Tredegar Lake Parkway. The Comprehensive Plan suggests the property is appropriate for Regional Mixed Use. Tax IDs 729- 692 -Part of 8021; 730 -692 -Parts of 2018, 3704 and 6305; and 731 -692 -Part of 2601. Mr. Andy Gillies presented a summary of Case 19SN0541 and stated both the Planning Commission and staff recommended approval. As agent, Mr. Gilles recommended approval. Ms. Jaeckle called for public comment. There being no one to address the issue, the public hearing was closed. On motion of Mr. Winslow, seconded by Ms. Haley, the Board approved Case 19SN0541. Ayes: Jaeckle, Haley, Winslow and Elswick. Nays: None. Absent: Holland. 18SN0806 In Midlothian Magisterial District, Renee G. and Gerald R. Jacobson request conditional use to permit parking and storage of a recreational vehicle (tow -behind camper) outside the rear yard and amendment of zoning district map in a Residential (R-15) District on 1.8 acres known as 14500 Charlemagne Court. Density will be controlled by zoning conditions or ordinance standards. The Comprehensive Plan suggests the property is appropriate for Low Density Residential use (maximum of 1.01 to 2.0 units per acre). Tax ID 721-706-6183. Mr. Andy Gillies presented a summary of Case 18SN0806 and stated both the Planning Commission and staff recommended approval, subject to the conditions. He further stated the location of the septic fields and sloping topography prevent parking of the camper in compliance with the ordinance restriction. He noted two citizens spoke in opposition of the case at the Planning Commission meeting. Mr. and Mrs. Gerald Jacobson accepted the conditions. Ms. Jaeckle called for public comment. There being no one to address the issue, the public hearing was closed. On motion of Ms. Haley, seconded by Ms. Jaeckle, the Board approved Case 18SN0806, subject to the following conditions: 1. Non -Transferable Ownership. This Conditional Use approval shall be granted exclusively to Renee G. and 18-575 08/22/ 8 A Gerald R. Jacobson and shall not be transferable nor run with the land. (P) 2. Use. This Conditional Use approval shall be for the parking of one (1) recreational vehicle (tow -behind camper) having no more than two (2) axels and no greater than forty-one (41) feet in length. (P) 3. Location of Recreational Vehicle. The recreational vehicle shall be parked within the front and side yards, as shown on page 4. (P) Ayes: Jaeckle, Nays: Winslow. Absent: Holland. 17SN0830 Haley and Elswick. In Bermuda Magisterial District, Corman Kokosing Construction Company request amendment of zoning approval (Case 73SN0075) relative to buffers plus conditional use planned development to permit exceptions to ordinance requirements to permit a modular office trailer and an exception to Section 18-60 of the utility ordinance for connection to the public sewer system in a General Industrial (I-2) District on 4.1 acres known as 16500 Happy Hill Road. Density will be controlled by zoning conditions or ordinance standards. The Comprehensive Plan suggests the property is appropriate for Corporate Office use. Tax ID 800-633-7337. Mr. Andy Gillies presented a summary of Case 17SN0830 and stated both the Planning Commission and staff recommended approval of Request 1; however, staff recommended denial of Request II, exception to the wastewater connection. Ms. Jaeckle clarified the applicant's proposal and stated exceptions are requested to maintain the existing condition of the property and allow continued use of the office trailer on a permanent basis. Mr. Christopher Rutkai accepted the conditions. Ms. Jaeckle called for public comment. There being no one to address the issue, the public hearing was closed. On motion of Ms. Jaeckle, seconded by Mr. Elswick, the Board approved Case 17SN0830, subject to the following conditions: 1. Use. Use of the modular trailer shall be limited to office space associated with a construction contractor's business and storage yard. This use shall be limited to the applicant only and shall not be transferrable or run with the land. (P) 2. Location. The trailer shall be located on the property as depicted in Attachment 3. (P) 3. Exterior Maintenance. The exterior of the trailer shall be maintained so as to be free of deterioration such as peeling or faded appearance. Any repainting of the exterior shall be done in a color that is approved by the Planning Department. (P) 4. Skirting. The trailer shall be skirted with a material approved by the Planning Department. (P) 18-576 08/22/18 5. Landscape Screening. A hedge row consisting of Green Giant trees shall be provided and maintained within the 15 -foot setback from Happy Hill Road in order to achieve adequate screening, as determined by the Planning Department. Trees shall be spaced 5 feet on center and shall reach a minimum height of 8 feet at maturity. (P) 6. Utility Exception. The exception to the use of public wastewater shall only apply to this original 4.1 -acre parcel/property provided the use is limited to a modular office trailer as proposed. Any development of the property for additional lots or uses, other than the aforementioned, shall be required to conform to the Code at that time for the provision of public wastewater. (U) 7. Utility Easements. Any site plan or building permit for the subject parcel shall provide and dedicate public wastewater easements in locations acceptable to the Utilities Department to accommodate the future extension of the public wastewater system. Such easements shall be dedicated prior to site plan or building permit approval. (U) 8. Future Extension of Public Wastewater. In the event the public wastewater system is extended to a point within 200 feet of the property, the public wastewater system shall be extended to a point acceptable to the Utilities Department and all uses requiring domestic wastewater shall be connected to the public wastewater system. (U) Ayes: Jaeckle, Haley, Winslow and Elswick. Nays: None. Absent: Holland. On motion of Ms. Jaeckle, seconded by Mr. Elswick, the Board waived exception to the utility ordinance relative to connection to the public wastewater system. Ayes: Jaeckle, Haley, Winslow and Elswick. Nays: None. Absent: Holland. 17SNnRn7 In Midlothian Magisterial District, BWS Enterprises, LLC, Sean Sawyer requests rezoning from Corporate Office (0-2) and Community Business (C-3) to Townhouse Residential (R-TH) and Multifamily Residential (R -MF) plus conditional use planned development to permit exceptions to ordinance requirements and amendment of zoning district map on 44.1 acres fronting 1,050 feet on the south line of Old Otterdale Road, 450 feet south of the intersection of Midlothian Turnpike and Old Otterdale Road. Density will be controlled by zoning conditions or ordinance standards. The Comprehensive Plan suggests the property is appropriate for planned transition area and suburban commercial district uses. Tax ID 723 -708 - Part of 8901. Ms. Jane Peterson presented a summary of Case 17SN0807 and stated both the Planning Commission and staff recommended approval; however, Transportation staff recommended denial because there are impacts on the road network specifically attributable to the proposed development that have not been addressed, including increased traffic volume and safety of the roads. She further stated the proposal complies with the 18-577 08/22/ 8 P] Ic P] A recommendations of the Comprehensive Plan relative to land uses and density; ensures compatibility with, and appropriate transition to, surrounding residential developments and existing and anticipated commercial uses along Midlothian Turnpike; and quality design and architectural standards offered by the applicant provide for a convenient, attractive and harmonious community that would complement the surrounding development. She noted there was an amendment submitted after advertisement of the case and the Board would need to unanimously suspend its rules to consider the case. Mr. Dave Anderson, representing the applicant, stated a townhouse and multifamily residential development is planned. He further stated a maximum of 435 dwelling units are proposed to include 160 townhouses and 275 apartments, yielding an overall density of 9.9 dwelling units per acre. He stated exceptions to ordinance standards are requested to accommodate these uses. He further stated the applicant has proffered off-site Midlothian Turnpike improvements along the eastbound lanes from Old Otterdale Road to the Ivymont Shopping Center entrance to include pavement reduction; street trees; shared use path; street lighting; Midlothian gateway signage; and crosswalk improvements with raised median extension at the shopping center entrance. He stated the applicant has also proffered design and architectural standards to ensure a well-designed, quality development that would complement the surrounding community. In response to Mr. Mincks' question, Mr. Anderson stated he believes the conditions proffered are reasonable under state law. Ms. Haley made a motion, seconded by Mr. Winslow, for the Board to suspend its rules to allow for consideration of the amended proffered condition. Ayes: Jaeckle, Haley, Winslow and Elswick. Nays: None. Absent: Holland. Ms. Jaeckle called for public comment. Mr. Chad Nixon, Midlothian District resident, commended the applicant for providing enhancements to the Village and offering a project that is preferable to the non-residential uses permitted by the existing zoning. Ms. Marilyn Mare, president of the Midlothian Woods Homeowners Association, indicated support of the proposal and commended the applicants for addressing neighborhood concerns. Mr. Jimmy Axe, neighboring business owner voiced his support of the proposal and noted the dependence of successful Village commercial uses on area residential projects. Mr. Dennis Shand, resident of Midlothian Woods, voiced his approval of the proposal and praised the applicant for addressing neighborhood concerns relative to drainage and providing enhancements to the Village as a destination community. 18-578 08/22/18 Ms. Amy Satterfield, president of the Village of Midlothian Volunteer Coalition, voiced her support of the proposal and commended the enhancements to the Village to create sense of place and walkability. There being no one else to address the issue, the public hearing was closed. Ms. Haley stated the project offers better and more connected uses than as currently zoned, represents a tremendous benefit to area residential communities and addresses architectural quality and pedestrian circulation. Ms. Haley then made a motion, seconded by Mr. Elswick, for the Board to approve Case 17SN0807 and accept the proffered conditions as amended by the addendum. Ms. Jaeckle stated the Proffer Policy has been evolutionary since its implementation and viewed the case as unique given the proposed drainage improvements. Ms. Jaeckle then called for a vote on Ms. Haley's motion, seconded by Mr. Elswick, for the Board to approve Case 17SN0807 and accept the following proffered conditions: The property owner and applicant in this case, pursuant to Section 15.2-2298 of the Code of Virginia (1950 as amended) and the Zoning Ordinance of Chesterfield County, for themselves and their successors and assigns, proffer that the property under consideration for rezoning ("the Property") will be developed according to the following proffers if, and only if, the request submitted herewith is granted with only those conditions agreed to by the owner and applicant. In the event this request is denied or approved with conditions not agreed to by the owner and applicant, the proffers shall immediately be null and void and of no further force or effect. 1. Master Plan. The Textual Statement dated July 6, 2018, last revised August 21, 2018, and all referenced exhibits shall be considered the Master Plan. (P) 2. Utilities. Public water and wastewater service will be used for domestic purposes throughout the development. (U) 3. Dedication. Prior to any site plan approval or within sixty (60) days from a written request by the Chesterfield Department of Transportation, whichever occurs first, thirty-five (35) feet of right-of-way along the south side of Old Otterdale Road, measured from the centerline of that part of Old Otterdale Road immediately adjacent to the property, shall be dedicated, free and unrestricted, to and for the benefit of Chesterfield County. (T) 4. Access. The Property shall have vehicular access as generally shown on the Master Plan. The exact location shall be approved by the Chesterfield Department of Transportation (CDOT) and the Virginia Department of Transportation (VDOT) (collectively the "Transportation Department"). (T) 18-579 08/22/ F W A 5. Road Improvements. To the extent approved by the Transportation Department, the owner/developer shall provide the following road improvements in conjunction with initial development. The exact design and length of these road improvements shall be approved by the Transportation Department. A. Construction of traffic signalization or traffic signal modifications as required by this development at the Main Access/Midlothian Turnpike (Route 60) intersection, as determined by the Transportation Department. B. Construction of additional pavement along the Main Access at its intersection with Midlothian Turnpike to provide a three -lane typical section (i.e., one southbound lane and two northbound lanes). C. Connection of Midlothian Wood Boulevard to Old Otterdale Road, as generally depicted on the Master Plan. D. A roundabout on Old Otterdale Road/Main Access intersection, as generally depicted on the Master Plan. E. Construction of a sidewalk along the northside of Midlothian Wood Boulevard from the eastern property line to the access (Midlothian Wood Way) that serves Midlothian Wood. F. Dedication to Chesterfield County, free and unrestricted, of any additional right-of-way (or easements) required for the improvements identified above. In the event the developer is unable to acquire the "off-site" right-of-way that is necessary for the road improvements described above, the developer may request, in writing, that the county acquire such right-of-way as a public road improvement. All costs associated with the acquisition of the right-of-way shall be borne by the developer. In the event the county chooses not to assist the developer in acquisition of the "off- site" right-of-way, the developer shall be relieved of the obligation to acquire the "off-site" right- of-way and shall provide the road improvements within available right-of-way, as determined by the Transportation Department. (T) 6. "Midlothian Turnpike Offsite" Improvements - To the extent approved by the Transportation Department and Planning Department, Applicant shall provide the following improvements along the east bound lanes of Midlothian Turnpike (Route 60) from Old Otterdale Road/Main Access intersection to the westernmost Ivymont Shopping Center Route 60 access, as shown on EXHIBIT I by Timmons Group titled "MIDLOTHIAN WEST - Midlothian Turnpike Offsite Improvements" dated June 13, 2018. The exact design of these road improvements shall be approved by the Transportation Department, and shall generally include the following: 18-580 08/22/18 A. Reduction in pavement along the eastbound lanes of Route 60 from Old Otterdale Road/Main Access intersection to the westernmost Ivymont Shopping Center Route 60 access. This work includes, but is not limited to, elimination of the roadside ditch, associated closed drainage system, curb and gutter and regrading. At completion of this improvement, Route 60 shall remain with two (2) eastbound thru lanes and a separate right turn lane into the Ivymont Shopping Center entrance. (EXHIBIT I, Items A and H) B. Street trees (EXHIBIT I, Items B and E) C. Street Lighting, gooseneck style similar to other Village areas (EXHIBIT I, Item C). D. 10' Shared Use Path (EXHIBIT I, Item D) E. Crosswalk improvements (handicap ramps, signage, markings, etc.) and extension of raised median at the westernmost Ivymont Shopping Center Route 60 access. (EXHIBIT I, Items F and G) F. Midlothian Village gateway signage along Midlothian Turnpike (Route 60), location to be determined by Planning Department. Signage easement to provide maintenance access shall be provided by Applicant if located on property owned by Applicant and shall be coordinated with Planning Department. "Midlothian Turnpike Offsite" improvements, as described above, shall be completed prior to the issuance of the 251St certificate of occupancy on the Property. (T) Drainage. No drainage resulting from the construction of impervious areas or buildings on the Property, shall enter Midlothian Wood. (EE) Elevator. Any multifamily residential building located in Area B on the Master Plan shall contain elevator(s) (BI) 9. Construction Traffic. During the development of the Property, including grading, road construction, and the construction and completion of the townhouses and multifamily building, the developer shall take reasonably necessary steps to prohibit construction vehicles from entering or exiting the Property from Midlothian Wood Boulevard, to include posting this restriction on the Property. Prior to land disturbance on the Property, sign(s) shall be installed by the owner/developer at the entrance into and exit from the development to and from Midlothian Wood Boulevard. Sign(s) shall be posted in English and Spanish on a 2' x 4' sign that is clearly legible from the public right of way at the entrance into and exit from the development to and from Midlothian Wood Boulevard. If permitted by the Virginia Department of Transportation, a sign will also be posted in the right of way near the intersection of LeGordon Drive and Midlothian Wood Boulevard. Such sign(s) shall be maintained by the owner/developer and shall remain until all construction activity is complete as determined by the Planning Department. (T) Ayes: Jaeckle, Haley, Winslow and Elswick. Nays: None. Absent: Holland. 18-581 08/22/1 1K It P] A 1Agwn7a7 In Bermuda Magisterial District, Stericycle, Inc. requests amendment of zoning approval (Case 15SN0609) relative to storage and document transfer and amendment of zoning district map in an Heavy Industrial (I-3) District on 3.1 acres known as 1506 Bellwood Road. Density will be controlled by zoning conditions or ordinance standards. The Comprehensive Plan suggests the property is appropriate for Industrial use. Tax ID 797-678-2419. Mr. Gillies stated the applicant has given staff their approval of the conditions. In response to Mr. Elswick's question, Mr. Gillies stated the eight additional trailers proposed are permitted for medical waste or security documents. Ms. Jaeckle called for public comment. There being no one to address the issue, the public hearing was closed. On motion of Ms. Jaeckle, seconded by Ms. Haley, the Board approved Case 18SN0782, subject to the following conditions: With the approval of this request, the conditional use and Proffered Condition 3 of Case 15SN0609 shall be amended as outlined below. All other conditions of Case 15SN0609 shall remain in force and effect. 1. All confidential documents transfers shall be conducted in accordance with all applicable laws and shall occur within an enclosed building. (P) 2. Trucks and trailers emptied of all waste shall be parked onsite. In addition, a maximum of fourteen (14) storage trailers containing medical waste or shredded documents shall be permitted onsite at any given time provided that no medical waste shall be stored in such trailers for more than seventy-two (72) hours unless it is refrigerated, maintained at an ambient temperature between thirty-five (35) and forty-five (45) degrees Fahrenheit. (P) Ayes: Jaeckle, Haley, Winslow and Elswick. Nays: None. Absent: Holland. 16. PUBLIC HEARINGS 16.A. TO CONSIDER THE ABANDONMENT OF A PORTION OF OLD STAGE ROAD, STATE ROUTE 732 Mr. Harmon stated this date and time has been advertised for the Board to consider the abandonment of a portion of Old Stage Road, State Route 732. Ms. Jaeckle called for public comment. There being no one to address the issue, the public hearing was closed. 18-582 08/22/18 Ms. Jaeckle made a motion, seconded by Mr. Elswick, for the Board to adopt the following resolution to abandon a portion of Old Stage Road, State Route 732: WHEREAS, a sketch has been provided to the Board of Supervisors of Chesterfield County depicting a portion of Old Stage Road, State Route 732, to be abandoned from the Secondary System of State Highways; and, Whereas, pursuant to a resolution of this Board, dated June 27, 2018, the required notices of the County's intention to abandon a portion of Old Stage Road, State Route 732, from its intersection with Osborne Road, State Route 616, to approximately 0.07 miles south of Osborne Road, State Route 616, identified as segment A -B on the attached sketch, have been given in that: on July 5, 2018, a notice was posted in at least three places along Old Stage Road, State Route 732, south of Osborne Road, State Route 616; and on August 8, 2018, and on August 15, 2018, a notice was published in the Richmond Times -Dispatch having general circulation within the County announcing this Public Hearing to receive comments concerning the proposed abandonment; and on July 9, 2018, notice was sent to the Commissioner of Highways; and, WHEREAS, after considering all evidence available, this Board is satisfied that no public necessity exists for the continuation of a portion of Old Stage Road, State Route 732, segment A -B, a distance of approximately 0.07 miles, since it serves no public necessity and is no longer necessary as part of the Secondary System of Highways. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors hereby abandons the above described segment of Old Stage Road, State Route 732, and removes it from the Secondary System of State Highways, pursuant to Section 33.2-909, Code of Virginia, 1950, as amended. AND, BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Chesterfield Residency Administrator for the Virginia Department of Transportation at 3301 Speeks Drive, Midlothian, VA 23112. Ayes: Jaeckle, Haley, Winslow and Elswick. Nays: None. Absent: Holland. 16.B. TO CONSIDER AN ORDINANCE TO VACATE A FIFTY -FOOT UNIMPROVED RIGHT OF WAY KNOWN AS SPENCER RIDGE WAY AND VIRGINIA DEPARTMENT OF TRANSPORTATION SLOPE EASEMENTS WITHIN RIVER RIDGE, SECTION C Mr. Harmon stated this date and time has been advertised for the Board to consider an ordinance to vacate a fifty -foot unimproved right of way known as Spencer Ridge Way and Virginia Department of Transportation slope easements within River Ridge, Section C. Ms. Jaeckle called for public comment. 18-583 08/22/ 8 Ic A There being no one to address the issue, the public hearing was closed. On motion of Ms. Haley, seconded by Mr. Elswick, the Board adopted the following ordinance: AN ORDINANCE whereby the COUNTY OF CHESTERFIELD, VIRGINIA, ("GRANTOR") vacates to RAOUL A.J. BAUWENS, and WAYNE B. THOMAS and SHEILA M. THOMAS, husband and wife, ("GRANTEE"), a 50' unimproved County right of way known as Spencer Ridge Way and VDOT slope easements within River Ridge, Section C, MATOACA Magisterial District, Chesterfield County, Virginia, as shown on a plat thereof duly recorded in the Clerk's Office, Circuit Court, Chesterfield County, Virginia in Plat Book 68, at Page 27. WHEREAS, RAOUL A.J. BAUWENS, and WAYNE B. THOMAS and SHEILA M. THOMAS, petitioned the Board of Supervisors of Chesterfield County, Virginia to vacate a 50' unimproved County right of way known as Spencer Ridge Way and VDOT slope easements within River Ridge, Section C, MATOACA Magisterial District, Chesterfield County, Virginia more particularly shown on a plat of record in the Clerk's Office of the Circuit Court of said County in Plat Book 68, Page 27, by BALZER and ASSOCIATES, INC. dated AUGUST 21, 1989 and recorded OCTOBER 2, 1989. The right of way and slope easements petitioned to be vacated are more fully described as follows: A 50' unimproved County right of way known as Spencer Ridge Way and VDOT slope easements within River Ridge, Section C, the location of which is more fully shown on a plat made by VIRGINIA SURVEYS, dated JUNE 2, 2018, a copy of which is attached hereto and made a part of this Ordinance. WHEREAS, notice has been given pursuant to Section 15.2- 2204 of the Code of Virginia, 1950, as amended, by advertising; and, WHEREAS, no public necessity exists for the continuance of the right of way slope easements sought to be vacated. NOW THEREFORE, BE IT ORDAINED BY THE BOARD OF SUPERVISORS OF CHESTERFIELD COUNTY, VIRGINIA: That pursuant to Section 15.2-2272 of the Code of Virginia, 1950, as amended, the aforesaid right of way and slope easements be and are hereby vacated. This Ordinance shall be in full force and effect in accordance with Section 15.2-2272 of the Code of Virginia, 1950, as amended, and a certified copy of this Ordinance, together with the plat attached hereto shall be recorded no sooner than thirty days hereafter in the Clerk's Office, Circuit Court, Chesterfield County, Virginia pursuant to Section 15.2-2276 of the Code of Virginia, 1950, as amended. The effect of this 2274 is to destroy the the portion of the plat fee simple title to the vacated in the adjacent rights of public use. Ordinance pursuant to Section 15.2 - force and effect of the recording of vacated. This Ordinance shall vest centerline of the right of way hereby property owners free and clear of any 18-584 08/22/18 GRANTEE hereby conveys unto the GRANTOR and GRANTOR hereby reserves a 16' water easement and a 10' temporary construction easement, as shown on the attached plat which is attached hereto and made a part of this ordinance. Accordingly, this Ordinance shall be indexed in the names of the GRANTOR and GRANTEE, or their successors in title. Ayes: Jaeckle, Haley, Winslow and Elswick. Nays: None. Absent: Holland. 16.C. TO CONSIDER A REQUEST TO QUITCLAIM COUNTY RIGHT OF WAY BETWEEN PINE BARK LANE AND FRAMAR DRIVE Mr. Harmon stated this date and time has been advertised for the Board to consider a request to quitclaim county right of way between Pine Bark Lane and Framar Drive. Ms. Jaeckle called for public comment. Mr. Thomas Phillips, adjacent property owner, voiced his support of the proposal. There being no one else to address the issue, the public hearing was closed. On motion of Mr. Winslow, seconded by Ms. Haley, the Board authorized the Chairman of the Board of Supervisors and the County Administrator to execute a quitclaim deed to vacate county right of way between Pine Bark Lane and Framer Drive. Ayes: Jaeckle, Haley, Winslow and Elswick. Nays: None. Absent: Holland. 16.D. TO CONSIDER THE CONVEYANCE OF A PARCEL OF LAND WITHIN CHESTERFIELD COUNTY INDUSTRIAL PARK, SECTION B TO THE ECONOMIC DEVELOPMENT AUTHORITY OF THE COUNTY OF CHESTERFIELD Mr. Harmon stated this date and time has been advertised for the Board to consider the conveyance of a parcel of land within Chesterfield County Industrial Park, Section B to the Economic Development Authority of the County of Chesterfield. Ms. Jaeckle called for public comment. There being no one to address the issue, the public hearing was closed. On motion of Mr. Winslow, seconded by Ms. Haley, the Board approved the conveyance of a parcel of land within Chesterfield County Industrial Park, Section B to the Economic Development Authority of the County of Chesterfield, and authorized the Chairman of the Board and County Administrator to execute the deed. Ayes: Jaeckle, Haley, Winslow and Elswick. Nays: None. Absent: Holland. 18-585 08/22/ PE Ic 16.E. TO CONSIDER THE CONVEYANCE OF RIGHT OF WAY AND UTILITY EASEMENT TO THE COMMONWEALTH OF VIRGINIA, DEPARTMENT OF TRANSPORTATION FOR THE ROUTE 636 NASH ROAD - BRIDGE REPLACEMENT PROJECT Mr. Harmon stated this date and time has been advertised for the Board to consider the conveyance of right of way and utility easement to the Commonwealth of Virginia, Department of Transportation for the Route 636 Nash Road - Bridge Replacement Project. Ms. Jaeckle called for public comment. There being no one to address the issue, the public hearing was closed. On motion of Mr. Elswick, seconded by Ms. Haley, the Board approved the conveyance of right of way and utility easement to the Commonwealth of Virginia, Department of Transportation for the Route 636 Nash Road - Bridge Replacement Project, and authorized the Chairman of the Board and the County Administrator to execute the deed and easement agreement. Ayes: Jaeckle, Haley, Winslow and Elswick. Nays: None. Absent: Holland. 16.F. TO CONSIDER A REQUEST TO QUITCLAIM RIGHT OF WAY FOR RIVER BOAT DRIVE AND A TWENTY -FOOT VIRGINIA DEPARTMENT OF TRANSPORTATION DRAINAGE EASEMENT Mr. Harmon stated this date and time has been advertised for the Board to consider a request to quitclaim right of way for River Boat Drive and a 20 -foot Virginia Department of Transportation drainage easement. Ms. Jaeckle called for public comment. There being no one to address the issue, the public hearing was closed. On motion of Ms. Haley, seconded by Mr. Winslow, the Board authorized the Chairman of the Board of Supervisors and the County Administrator to execute a quitclaim deed to vacate right of way for River Boat Drive and a 20 -foot VDOT drainage easement. Ayes: Jaeckle, Haley, Winslow and Elswick. Nays: None. Absent: Holland. 16.G. TO CONSIDER AMENDMENTS TO THE COUNTY'S PARKING ORDINANCE TO PROVIDE FOR TEMPORARY AND PERMANENT NO PARKING AREAS WHENEVER APPROPRIATE NO PARKING SIGNS ARE POSTED Mr. Mincks stated this date and time has been advertised for the Board to consider amendments to the county's parking (W ordinance to provide for temporary and permanent no parking areas whenever appropriate no parking signs are posted. Ms. Jaeckle called for public comment. There being no one to address the issue, the public hearing was closed. 18-586 08/22/18 In response to Mr. Elswick's question, Mr. Mincks stated the amendments give Police the authority to ticket and/or tow when there is an official sign posted. On motion of Mr. Winslow, seconded by Ms. Haley, the Board adopted the following ordinance: AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND RE-ENACTING SECTION 13-41 RELATING TO PARKING VEHICLES IN LOCATIONS WHERE OFFICIAL SIGNS PROHIBIT IT BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Section 13-41 of the Code Chesterfield, 1997, as amended, is enacted to read as follows: of the County of amended and re - Section 13-41. - Unlawful Parking Generally (a) No person shall park a vehicle on county -owned or other public property in violation of any of the provisions of this subsection. Any person who receives written notice from a police officer or sheriff's deputy that he has committed any of the offenses listed in this subsection may waive his right to appear and be formally tried for the offense. The waiver shall be effective when the person (i) voluntarily pays $25.00 to the county treasurer's office within five days after receipt of the notice or (ii) voluntarily places $25.00 in the reply mail envelope on which the notice of violation is printed and mails it to the county treasurer's office so that it is postmarked within five days after receipt of the notice. Such person shall not thereafter be required to appear before the general district court for trial upon the offense set forth in the notice. Such offenses shall include parking a vehicle: (1) On a sidewalk. (2) In front of a public or private driveway. (3) Within an intersection. (4) Within 15 feet of a fire hydrant or in any way that obstructs a fire hydrant. (5) In a crosswalk. (6) Within 20 feet of a crosswalk at an intersection. (7) Within 30 feet of the approach to any flashing beacon, stop sign or traffic -control signal located at the side of a roadway. (8) Between a safety zone and the adjacent curb or within 30 feet of points on the curb immediately opposite the ends of a safety zone, unless a different length is indicated by official signs or markings. 18-587 08/22/M8 It PC It (9) Within 50 feet of the nearest rail of a railroad grade crossing. (10) Within 20 feet of the driveway entrance to any fire station, or when posted, within 75 feet of the entrance on the side of a street opposite the entrance to any fire station. (11) Alongside or opposite any street excavation or obstruction when such parking would obstruct traffic. (12) On the roadway side of a vehicle parked at the edge or curb of a street. (13) Upon any bridge or other elevated structure on a street or highway or within a tunnel. (14) At any place where official signs prohibit parking. For purposes of this section, the term "official sign" shall mean any sign erected, constructed, or created by either the Virginia Department of Transportation or the County of Chesterfield which conforms to the physical requirements set forth in the Manual on Uniform Traffic Control Devices and which is installed for the purpose of regulating vehicular parking within the county, either on a temporary or permanent basis. (15) More than 18 inches from the curb in areas where parking is permitted. (16) Within any established fire lane. (17) In a permitted parking space for any period of time over the posted time limit for such parking space. (18) On any county -owned property where such parking is prohibited or violates any county regulation. For the purposes of this subsection (a)(18), the county administrator is hereby authorized and directed to adopt regulations that prohibit parking vehicles on county -owned property, to classify vehicles with reference to parking, to designate the time, place and manner in which such vehicles may be allowed to park and to revoke, alter or amend such regulations at any time when, in his opinion, parking conditions require. The chief of police shall enforce such regulations pursuant to the requirements of this section. With respect to the parking lots adjacent to the county jail and the county court facilities, the sheriff may also enforce such regulations pursuant to the requirements of this section. As agent of the county, the chief of police shall, when appropriate, provide for towing and removing motor vehicles in violation of this subsection pursuant to 18-588 08/22/18 the authority set forth in Code of Virginia H 46.2-1231 - 46.2-1233, as amended. (19) On or in any street, alley or parkway for the purpose of selling or offering the vehicle for sale or rent. No sign or lettering shall be attached or placed upon any automobile, truck, trailer or other vehicle parked in or upon any public street, alley or parkway in the county indicating that such vehicle is offered for sale or for rent. It shall also be unlawful to park any vehicle from which any merchandise is being sold on any street in a business district. It also shall be unlawful to stop a vehicle at any time upon the highway for the purpose of advertising any article of any kind, or to display on the vehicle advertisement for any article, including advertising the sale of the vehicle itself. (20) On or alongside the roads, highways and streets of the county or of the state in the county, when such person is parking the vehicle for commercial purposes. The provisions of this paragraph (20) shall not apply to motor vehicle carriers when picking up or delivering passengers. (21) Having no current state or county license on any highway when such license is required by law. (22) In a manner that prevents the use of a curb ramp located on public property or on private property which is open to the public. 0 0 0 0 0 2. That this ordinance shall become effective immediately upon its adoption. Ayes: Jaeckle, Haley, Winslow and Elswick. Nays: None. Absent: Holland. 16.H. TO CONSIDER AN ORDINANCE AMENDMENT RELATING TO POLLING PLACES FOR IRON BRIDGE AND BEULAH VOTING ARRrTWrrrq Mr. Mincks stated this date and time has been advertised for the Board to consider an ordinance amendment relating to polling places for Iron Bridge and Beulah Voting Precincts. Ms. Jaeckle called for public comment. There being no one to address the issue, the public hearing was closed. On motion of Mr. Elswick, seconded by Ms. Haley, the Board adopted the following ordinance: 18-589 08/22/ 8 9 It AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND RE-ENACTING SECTION 7-3 RELATING TO POLLING PLACES FOR IRON BRIDGE AND BEULAH VOTING PRECINCTS BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Section 7-3 of the Code of the County of Chesterfield, 1997, as amended, is amended and re-enacted to read as follows: Sec. 7-3. Precinct boundaries and polling places. The following shall be the precinct boundaries and polling places for magisterial districts in the county: BERMUDA MAGISTERIAL DISTRICT • • . Iron Bridge Voting Precinct (111): The voting place for Iron Bridge Voting Precinct shall be Carver College and Career Academy, 12400 Branders Bridge Road. DALE MAGISTERIAL DISTRICT Beulah Voting Precinct (202): The voting place for Beulah Voting Precinct shall be St. Augustine's Catholic Church, 4400 Beulah Road. �• * N (2) That this ordinance shall become effective immediately upon adoption. Ayes: Jaeckle, Haley, Winslow and Elswick. Nays: None. Absent: Holland. 16.I. TO CONSIDER A CODE AMENDMENT RELATING TO THE NORTHERN JEFFERSON DAVIS HIGHWAY DESIGN DISTRICT Mr. Ray Cash stated this date and time has been advertised for the Board to consider a code amendment relating to the Northern Jefferson Davis Highway Design District. In response to Mr. Elswick's question, Mr. Cash stated the Ettrick Special Design District referenced are existing provisions and that there are no changes proposed to that district though there are some commonalities with recommendations for the Northern Jefferson Davis Highway Design District. 18-590 08/22/18 Ms. Jaeckle called for public comment. Ms. Renee Eldred, president of the Bensley Area Civic Association, voiced her full support of the revisions to design standards and other ordinance provisions. Ms. Virginia Cowles, representing the RVA Rapid Transit, recommended proposing fewer parking lots in order to have public transit along the Route 1 corridor. Ms. Kim Marble, president of the Jefferson Davis Highway Association, voiced her full support of the revisions to design standards and other ordinance provisions. She stressed the importance of revitalization and redevelopment along the Route 1 corridor. Mr. Mike Uzel, Bermuda District resident, also stressed the importance of revitalization and redevelopment along the Route 1 corridor and other areas of the county. He urged the inclusion of citizen input in the expansion of all special area plans. Mr. Murtaza Khan voiced his full support of the revisions to design standards and other ordinance provisions. There being no one else to address the issue, the public hearing was closed. Ms. Jaeckle commended the Planning Commission and Planning staff for their hard work creating the ordinance provisions. She stressed the importance of the value of Jefferson Davis Highway and its accessibility to Interstate 95. Ms. Jaeckle then made a motion, seconded by Mr. Winslow, for the Board to adopt the following ordinance: AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND REENACTING SECTIONS 19.1-53,19.1-2 19.1-247, 19.1-253, 19.1-263, 19.1-341, 19.1-346, 19.1-377, 19.1-378 & 19.1-379 OF THE ZONING ORDINANCE RELATING TO NORTHERN JEFFERSON DAVIS HIGHWAY DESIGN DISTRICT BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Sections 19.1-53, 19.1-236, 19.1-247, 19.1-253, 19.1-263, 19.1-341, 19.1-346, 19.1-3 77, 19.1-378 & 19.1-379 of the Code of the County of Chesterfield, 1997, as amended, are amendkil and re-enacted, to read as follows: 000 1. C-2 District: a. Sales are restricted to retail of fruits, vegetables and prepared food; b. Use is located on property occupied by a permanent use; c. Use is located where improved permanent parking facilities are available for use; d. Required minimum and most convenient parking spaces for the permanent use are t used; e. Vendor areas are either: 18-591 08/22/L P] • set back 100 feet from R, R-TH or R -MF property, or A property designated for residential use on the comprehensive plan; or • sales areas are separated from such property by a permanent building; f. Vendor areas conform to the setback requirements of the district except in Ettrick Special Design District or the Northern Jefferson Davis Highway Design District where use may be located within permitted hardscaped pedestrian areas; g. 1 stand not to exceed 200 square feet is allowed; h. 1 properly licensed, inspected and operative truck or other vehicle associated with the vendor use is parked; i. Use is not operated more frequently than 3 consecutive days nor more than 3 days in any 7 day period beginning on Monday and ending on Sunday; j. Hours of operation is limited to those of the permanent use; k. Stand, vehicle, signs, trash, debris or other material associated with, or resulting from, the use is removed no later than 24 hours following the end of each sales period. 2. C-3, C-4, C-5 Districts: a. Sales are restricted to retail of fruits, vegetables and prepared food; b. Use is located on property occupied by a permanent use; c. Use is located where improved permanent parking facilities are available for use; d. Required minimum and most convenient parking spaces for the permanent use are not used; e. Vendor areas are either: • set back 1,000 feet from R, R-TH or R -MF property, or A property designated for residential use on the comprehensive plan; or • sales areas are separated from such property by a permanent building; f. Vendor areas conform to the setback requirements of the district except in the Northern Jefferson Davis Highway Design District where use may be located within permitted hardscaped pedestrian areas; and g. Stands, vehicles, signs, trash, debris or other material associated with, or resulting from, the use is removed no later than 24 hours following the cessation of the use. Notes for Table 19.1-236.A. [1] In the Northern Jefferson Davis Highway Design District, parking requirements for nonresidential uses shall be based upon the lesser of that outlined in the Table or 4.4 per 1000 s/f of gfa. [2] In the Northern Jefferson Davis Highway Design District, Employment Center, Special Design Districts and C-1 Districts, the required number of parking spaces may be reduced by 10% if the development contains a sidewalk or other pedestrian system which connects, or will connect, to existing or future sidewalks or pedestrian systems. [3] In the Northern Jefferson Davis Highway Design District and Special Design Districts, for nonresidential uses parking spaces in a road may be counted toward the required number of parking spaces when more than 1/2 of the space adjoins the use. [4] Within a non-residential development adjacent to a bikeway required by Sec. 19.1-208., the number of parking spaces may be reduced by 1 for each 6 bicycle storage spaces, with a maximum reduction of 3 and provided a minimum of 5 parking spaces shall be provided. [5] For residential uses, parking spaces within a garage or an enclosed or covered space may be counted toward parking requirements. [6] In an MH -1 District, one of the required parking spaces may be located in a common parking area within the park. [7] If a drop-off or pick-up area is provided directly from vehicles to the building, stacking space shall be provided. If such an area is not provided, 5 additional parking spaces shall be installed. If care is provided for school age children, a sidewalk shall be installed from the building to the school bus stop for the facility. [8] In the Ettrick Special Design District, parking requirements for the use shall be based upon 2.2 parking spaces per 1,000 s/f of gfa. [9] The required number of spaces shall be based upon the square footage of the outside dining that exceeds 20 percent of the gfa of the associated principal use. 000 18-592 08/22/18 Number of 5 Specific Use General Use Category or All Areas Excluding Size of Use Special Design Districts [11 [21 [31 [41 000 000 000 000 A. Setbacks along Roads and Buffers. uired Special Design Dia [21 [31 [41 000 1. Preservation. Existing trees and shrubs within required setbacks along roads , buffers shall be retained to provide continuity, improve buffering, and minimize r landscaping that requires watering. At time of plan review, removal of exist healthy vegetation may be approved to accommodate vehicular access or utilities 1 run generally perpendicular through the setback or buffer, or as necessary accommodate healthy vegetative growth. 111 000 B. Required Landscaped Area. Paved parking areas shall have 30 square feet of interior landscaping for each sp, Required landscape areas for individual type trees shall be as per Table 19.1-253.B TABLE 19.1-253.B. Landscape Area Requirements for Parking Minimum Size Of Landscape Area Dimension of Landscape Landscape Type Area (s/f) lil Area at Tree Location ft Large Deciduous Trees 1�1 250 15 Small Deciduous Trees 1�1 150 9 Continuous Planting Islands 600 9 Notes for Table 19.1-253.B. [ 1 ] If approved through plan review, a maximum of 10 percent of the required area may be smaller. [2] In lieu of planting in isolated areas, required trees may be planted in continuous planting islands, as specified herein. A. Buffers between Different Zoning Districts. 000 2. Buffer Widths. Buffers shall be provided between different zoning districts outlined in Tables 19.1-263.A. La. and 19.1-263.A. Lb. 000 18-593 08/22/L A Table 1 stricts 1 1 Required Buffers Within Northern I iZoning ' ' Ad'acent Pro a Zonin and Buffer Width feet [1][21 Subject Propert Y Zoning R-TH R -MF Vacant A Designated on Comprehensive Plan for Residential Use or R-7 thru R-88, R -C 25 25 R-TH mimimi MH R -MF 0-1 25 25 25 25 0-2 25 25 25 25 C-1 25 25 25 25 C-2 25 25 25 25 C-3 25 25 25 25 C-4 25 25 25 25 C-5 25 25 25 25 I-1 25 25 25 25 I-2 75 75 75 75 I-3 100 100 100 100 Note for Table 19.1-263.A. Lb. [1] Except for C-5 and I Districts, the buffer width maybe reduced as follows: a. 10 feet in width with a wall provided along the property line. The wall must be a minimum of 6 feet in height, composed either of brick, stone or other durable masonry material approved by the planning department. b. 5 feet in width with a wall, as outlined in footnote La., provided along the property line where the only use within 45 feet of the property line is automobile parking. c. No buffer for a building if the building wall adjacent to the property line has no openings, and no openings occur within 10 feet of the property line. Remainder of buffer to be 25 feet or as provided in footnote l .a and b. [2] For a C-5 district, the buffer may be reduced to 15 feet with a wall, as outlined in footnote La., along the property line, with upward growing evergreen trees planted 10 feet on center for the length of the wall. The provisions of this division apply to O, C and I zoned property in Emerging Growth Design District as shown on the zoning maps. The Emerging Growth Design District is generally the area as shaded in Figure 19.1-341. 08/22/18 A. The provisions of this division apply to O, C and I zoned property in Post Design District. B. The Post Development Design District shall be comprised of the following areas as generally shown on the zoning maps and described as follows: 2. Jefferson Davis Highway: a. Eastern area, from the county line to south line of Proctors Creek, extending east from the center line of Interstate 95 to the James River. The eastern area also includes an area from Proctors Creek to the centerline of Coxendale Road extending east from the center line of Interstate 95 to the boundary of the Emerging Growth District. The eastern Jefferson Davis Highway Post Development Design District is generally the area as shaded in Figure 19.1-346. B.2.a.; [: Central area, from center line of Route 288 to the center line of West Hundred Road extending west from the center line of Jefferson Davis Highway to the center line of Interstate 95. The central area also includes an area from the center line of Route 288 to center line of Old Bermuda Hundred Road extending a minimum of 800 feet east of the center line of Jefferson Davis Highway and from the center line of West Hundred Road to center line of Old Bermuda Hundred Road extending a minimum of 800 feet west of the center line of Jefferson Davis Highway, but if any portion of a project extends further than 800 feet, the requirements apply to the entire project. The central Jefferson Davis Highway Post Development Design District is generally the area as shaded in Figure 19.1-346 000 18-595 08/22/ It F (CC)IVISION 19. NORTHERN JEFFERSON DAVIS HIGHWAY DESIGN DISTRICT A The purpose and intent of the Northern Jefferson Davis Highway Design District is to recognize the opportunities to shape patterns of development in accordance with the goals, guidelines, and recommendations of the Northern Jefferson Davis Special Area Plan. The requirements are designed to enhance the quality, appearance and functions of development along Jefferson Davis Highway and connecting roads and to foster the creation of a higher density and pedestrian -friendly environment. The provisions of this division apply to O, C and I zoned property in the Northern Jefferson Davis Highway Design District as shown on the zoning maps. The Northern Jefferson Highway Design District is generally the area as shaded in Figure 19.1-378. 18-596 08/22/18 ' Required DavisDesign A. Building and Parking. Buildings and parking in Northern Jefferson Davis High Design District shall meet the requirements outlined in Tables 19.1-379.A.1 and 19 379.A.2: Table.. • and C Districts Northern Jefferson Davis_ RequiredBuilding and Parking A. /Required Perimeter Landscaping Building Setbacks (feet)['] 1. Road type a. Limited access 40/C b. Collector or major arterial 15/J[2] c. Other roads 8/1[21 2. Interior side yard a. Adjacent to A, R, R-TH, R -MF or MH 25/13[3] b. Adjacent to O, C or I 0[4] 3. Rear yard a. Adjacent to A, R, R-TH, R -MF or MH 25/B[3] b. Adjacent to O, C, or I 0[4] B. Parking Setbacks(feet) M /Required Perimeter Landscaping 1. Road type a. Limited access 40/C b. Major arterial 15/1[5][6][7] c. Other roads 15/1[5][6][7] 2. Interior side yard a. Adjacent to A, R, R-TH, R -MF or MH [3] b. Adjacent to O, C or I 0[4] 3. Rear yard a. Adjacent to A, R, R-TH, R -MF or MH [3] b. Adjacent to O, C or I 0[4] C. Building Heights (maximum) M Lesser of 3 stories or 45 feet[9][10] 18-597 08/22/ F It Notes for Table 19.1-379.A. I. [ 1 ] Setbacks may be impacted by Buffer, Setbacks -Generally, Permitted Yard Encroachments for Principal Buildings, Floodplain or Chesapeake Bay regulations. [2] Setback must be sufficient to allow for required improvements to include sidewalks, bikeways, landscaping, street trees and streetlights. [3] Setback shall meet the provisions for buffers as provided in Table 19.1-263.A.1.b. or listed setback. [4] Except where adjacent to I districts, for lots having a use first permitted in the C-5 district the setback shall either be 25 feet with perimeter landscaping J or 15 feet with a 6 foot masonry wall along the property line, with upward growing evergreen trees planted 10 feet on center for the length of the wall. [5] Where buildings are constructed along an external road, no more than one row of parking and associated drive shall be located between the road and the building. For internal roads, no parking shall be provided between buildings and the road. [6] Except as provided for the single row of parking in footnote 5, parking shall be set back no closer than the front facade of the building it serves and be located behind architectural and/or landscaping features. Decorative architectural and/or landscaping features shall be designed to reduce open views of parking from the road and include improvements which accommodate pedestrian travel across storefronts, between buildings, and between sites. [7] For parking areas accommodating recreational equipment, tractor trailers, or motor vehicles, the setback for spaces shall be increased to 50 feet [8] Height limits are subject to Article IV, Division 2. [9] Subject to Footnote 5, the height of offices, hospitals and hotels may be increased to the lesser of 12 stories or 120 feet, but within 100 feet of undeveloped R, R-TH, R -MF, MH or A property, height shall not exceed lesser of 3 stories or 50 feet. [10] Within 200 feet of a developed residential neighborhood, the height shall not exceed the lesser of 2 stories or 30 feet unless there is an existing dwelling more than 2 stories within 100 feet of the common boundary of the neighborhood, then the height may be increased to the height of the dwelling, but not more than the maximum permitted height. 18-598 08/22/18 Table • • and Districts Northern• DavisDesign District Building and Parking Required Conditions A. Building Setbacks (feet)[']/Required Perimeter District Landscaping I-1 I-2 I-3 a. Limited access 40/C 40/C 40/C 1. Road type b. Major arterial 25/J[2] 60/13 60B c. Other roads 25/J[21 60/13 60/13 a. Adjacent to A, R, R-TH, [3] [3] [3] 2. Interior side R -MF or MH yard b. Adjacent to O, C or I 15/1[2][41 30/1[2][4] 30/1[2][4] a. Adjacent to A, R, R-TH, [31 [3] [3] 3. Rear yard R -MF or MH b. Adjacent to O, C or I 30/1[2][41 30/1[2][41 30/1[2][4] B. Parking Setbacks (feet)]'] /Required Perimeter Landscaping 40/C 40/C 40/C a. Limited access 1. Road type b. Major arterial 50/B or 25/J 50/B or 25/J X51 50/B or 25/Ji c. Other roads 15/1 [51 15/J [51 15/J [5] 2. Interior side a. Adjacent to A, R, R-TH, [3][51 131 [3] R -MF or MH yard b. Adjacent to O, C or I 15/J[4][6] 15/J[4][6] 15/1[4][6] a. Adjacent to A, R, R-TH, R- [3][51 [3] [3] 3. Rear yard MF or MH b. Adjacent to O, C or I 15/J[4][6] 15/1[4][61 15/1[41[61 C. Building Heights (maximum) [71 1. I-1 District Lesser of 3 stories or 50 feet 181191 2. I-2 and 1-3 District 150 feet (81191 18-599 08/22/18 P1 P1 It A Notes for Table 19.1-379.A.2. [ 1 ] Setbacks may be impacted by Buffer, Setbacks—Generally, Permitted Yard Encroachments for Principal Buildings, Floodplain or Chesapeake Bay regulations. [2] The setback shall be increased by one foot for each foot the building exceeds 45 feet in height. [3] Setbacks shall correlate with that required for buffers as provided Table 19.1-263.A.1.b. [4] Perimeter landscaping is not required adjacent to I-2 or I-3 District. [5] For parking areas accommodating recreational equipment, tractor trailers, or motor vehicles, the setback for spaces shall be increased to 50 feet with Perimeter Landscaping B planted within the setback. [6] Except where adjacent to I-2 or I-3 districts, for parking areas accommodating recreational equipment, tractor trailers, or motor vehicles, the setback shall be increased to 30 feet with Perimeter Landscaping J. [7] Height limits are subject to Article IV, Division 2. [8] Subject to Footnote 9, height of offices, hospitals and hotels may be increased to the lesser of 12 stories or 120 feet, but within 100 feet of undeveloped R, R-TH, R -MF, MH or A property, the height shall not exceed lesser of 3 stories or 50 feet. [9] Within 200 feet of a developed residential neighborhood, the height shall not exceed the lesser of 2 stories or 30 feet, unless there is an existing dwelling more than 2 stories within 100 feet of the common boundary of the neighborhood, then the height may be increased to height of the dwelling, but not more than the maximum permitted height. B. Drive-in or Drive Through Facilities, Gasoline Pumps and Associated Drives. Except as provided herein, drive-in or drive through facilities and gasoline pumps shall not be located between a building and the road. Gasoline pumps and associated drives shall meet the setback requirements for parking. The director of planning may permit location of gasoline pumps between building and a collector or arterial road where pump canopies are architecturally compatible with the building and the view of pumps from roads is minimized by 3 to 4 foot high decorative walls, fencing, evergreen hedges or a combination thereof. Hedges shall be maintained at a height of 3 to 4 feet_ C. Other Required Conditions. 1. Architecture Generally. In addition to the requirements of Sec. 19.1-317, buildings shall meet the following architectural requirements: a. Facades visible from a road or from property that is zoned, or designated on the comprehensive plan for residential use shall not be constructed of unadorned concrete block, corrugated metal or sheet metal; and b. Use of different materials on different facades shall be permitted, but architectural materials inferior in quality, appearance or detail to any other facade on the same building shall not be used. The director of planning may permit use of inferior materials on a portion of facade where determined such portion is not visible by the public from on or off-site. 18-600 08/22/18 2. Building Design. Buildings along a road shall incorporate features that contribute t4 street- focused, pedestrian -scale development style to include, but not be limited the following: a. Any building along a public or private road shall architecturally front, and 1 main entrances that face, such road. For corner lots this shall apply to only such road. b. The first floor of any building shall incorporate storefront windows and pedestr entrances facing the road. Pedestrian entrances shall either connect directly to te sidewalk along the road or to a sidewalk that connects to the sidewalk along tI ie road; and c. Where building lengths exceed 250 feet, buildings shall provide breezeways similar designs to accommodate pedestrian access to parking located to rear building. The director of planning may grant relief to this provision where ii determined that the intent to provide frequent and reasonable pedestrian acc through or across sites is provided through other design means. 3. Sidewalks and Pedestrian Amenities Generally. Sidewalk and pedestrian ways be provided along roads, from parking areas to uses and as pedestrian conn( from projects to adjacent development and sidewalks along roads. Exact loc treatment, design and use of sidewalks and pedestrian amenities shall be deterr at time of plan review. Prior to plan approval, easements, acceptable to the Pla: Department shall be recorded across such improvements to allow public use. 4. Uses Permitted in Hardscaped Pedestrian Areas. Hardscaped pedestrian areas may located within required setbacks between buildings and roads. Such areas shall encroach onto required sidewalks or bikeways. Hardscaped pedestrian areas shall designed to facilitate, and include amenities to support, outdoor gatherings activity such as dining, temporary vendors, civic or community events or seat areas. The areas may also include, but are not limited to, pedestrian amenities such foundation plantings, street furnishings, benches, bike racks and trash receptacles. 5. Road network arrangement. Roads and private pavement serving the dev shall be arranged so as to accommodate a pedestrian friendly street environment and meet the following: a. Roads and private pavement shall be arranged in an interconnected grid walkable blocks; b. Blocks shall have a maximum length of 400 feet, or provide pedestrian short at mid -block locations to facilitate foot traffic between parallel roads; c. Arrangement shall accommodate amenities to include sidewalks, bikeways, trees, pedestrian street lighting, pedestrian crosswalks, and on -street parking; d. These improvements shall be developed in conjunction with projects they intended to serve. 6. Road and Private Pavement Design a. Roads, unless otherwise specified by VDOT, and private pavement shall have IJ concrete curb and gutter. Roads that accommodate general traffic circulation, Is determined by the director of transportation, shall be designed, and constructed, VDOT standards and taken into the state system; and b. Roads and private pavement with on -street parallel parking shall narrow at intersections to the minimum width necessary to accommodate the travel lanesof the associated road or private pavement and the narrowed portion shall include a 18-601 08/22/N8 A tangent length sufficient to accommodate the width of a crosswalk perpendicular to the curb line. 7. Bikeways. In addition to the bikeways required by Sec. 19.1-208, bikeways shall be provided throughout projects to connect uses, open spaces, and common areas within the project. If approved by VDOT, such facilities should be located within right-of- way, otherwise the facilities shall be located in a public easement which establishes maintenance provisions by underlying owner, owner's association or other parties as approved at time of plan review. If the development is located adjacent to a bikeway required by Sec. 19.1-208., bikeway(s) shall be provided to connect to those shown on the Plan as well as to adjacent property, nearby public facilities, and other nearby projects, as determined at the time of plan review. 8. Street Trees. Except as provided herein street trees shall be provided in accordance with Sec. 19.1-252. Within sidewalks and other hardscaped areas tree wells shall be grated. Unless otherwise approved at the time of site plan review, the same species shall be used along a road and within a project and maintenance of such trees shall be provided by adjacent owner. If approved at time of plan review, large deciduous trees as required to meet perimeter landscaping requirement along a road may be located and arranged so as to serve as street trees. 9. Exterior Lighting. In addition to the requirements of Section 19.1-205., the following standards shall be met: a. Streetlights. Within required setbacks along roads, pedestrian scale streetlights shall be installed as follows: • Streetlights shall be designed to enhance the pedestrian character of the design district and be compatible with development standards of the district. The design of fixtures, poles and lamps shall be consistent along a road; • Streetlights shall be spaced generally 60 feet on center and be located a maximum of 5 feet from right-of-way unless otherwise approved through plan review; and • Fixture mounting heights shall be limited to 12 to 15 feet above the finished grade. b. Other Exterior Lighting. With the exception of pedestrian scale streetlights, exterior lighting shall comply with the following: • Exterior lighting shall be designed to enhance the character of the design district and be compatible with development standards of the district; • Freestanding lights shall not exceed a height of 20 feet above finished grade; and • Building mounted lights shall be no higher than the roofline or parapet wall. 10. Shared Cross Access. Direct and convenient onsite vehicular circulation and reciprocal access between properties shall be provided. The intent is to require shared access drives located to the front or rear of buildings fronting Jefferson Davis Highway. 11. Deck Parking. Deck parking structures shall either have commercial or office uses located along the ground floor or be located behind another building located on the lot. (2) That this ordinance shall become effective immediately after adoption. Ayes: Jaeckle, Haley, Winslow and Elswick. Nays: None. Absent: Holland. 18-602 08/22/18 16.J. TO CONSIDER THE PROPOSED ISSUANCE OF GENERAL OBLIGATION SCHOOL BONDS AND ADOPT A RESOLUTION AUTHORIZING THE ISSUANCE OF VIRGINIA PUBLIC SCHOOL AUTHORITY SCHOOL FINANCING BONDS FOR THE MATOACA MIDDLE SCHOOL ADDITION Ms. Coates stated this date and time has been advertised for the Board to consider the proposed issuance of general obligation school bonds and adopt a resolution authorizing the issuance of Virginia Public School authority school financing bonds for the Matoaca Middle School addition. Ms. Jaeckle called for public comment. There being no one to address the issue, the public hearing was closed. On motion of Mr. Holland, seconded by Mr. Elswick, the Board adopted the following resolution granting authorization for the issuance and delivery of Virginia Public School Authority (VPSA) School Financing Bonds not to exceed $17,500,000 for the Matoaca Middle School addition: RESOLUTION AUTHORIZING THE ISSUANCE OF A SERIES OF GENERAL OBLIGATION SCHOOL BONDS OF THE COUNTY OF CHESTERFIELD, VIRGINIA, IN A PRINCIPAL AMOUNT NOT TO EXCEED $17,500,000 TO BE SOLD TO THE VIRGINIA PUBLIC SCHOOL AUTHORITY, AND PROVIDING FOR THE FORM AND DETAILS THEREOF WHEREAS, the Chesterfield County School Board (the "School Board") has, by resolution adopted on August 14, 2018, requested the Board of Supervisors (the "County Board") of the County of Chesterfield, Virginia (the "County"), to authorize the issuance of general obligation school bonds and consented to the issuance of such bonds; WHEREAS, the County Board held a public hearing, duly noticed, on August 22, 2018, on the issuance of its general obligation school bonds in the estimated maximum principal amount of $17,500,000 in accordance with the requirements of Section 15.2-2606, Code of Virginia of 1950, as amended (the "Virginia Code"); WHEREAS, the County Board has determined that it is necessary and expedient to issue a series of general obligation school bonds in an aggregate principal amount not to exceed $17,500,000 (as further described herein, the "Local Bond") and use the proceeds thereof to finance various capital improvements for the County's public schools, including but not limited to the design, acquisition, installation, construction and equipping of renovations, additions and improvements to Matoaca Middle School (collectively, the "Project"); WHEREAS, the Virginia Public School Authority ("VPSA") has offered to purchase the Local Bond from the proceeds of certain bonds to be issued by VPSA in the fall of 2018 (the "VPSA Bonds"), in accordance with the terms of a Bond Sale Agreement (the "Bond Sale Agreement"), between VPSA and the County, the form of which has been presented to this meeting of the County Board; 18-603 08/22/ It E 9 A WHEREAS, the Bond Sale Agreement shall indicate that $16,680,000 is the amount of proceeds requested (the "Proceeds Requested") from VPSA in connection with the sale of the Local Bond; WHEREAS, VPSA's objective is to pay the County a purchase price for the Local Bond that, in VPSA's judgment, reflects the market value of the Local Bond (the "VPSA Purchase Price Objective"), taking into consideration such factors as the amortization schedule the County has requested for the Local Bond relative to the amortization schedules requested by other localities, the purchase price to be received by VPSA for the VPSA Bonds and other market conditions relating to the sale of the VPSA Bonds; and WHEREAS, such factors may result in the Local Bond having a purchase price other than par and consequently (i) the County may have to issue the Local Bond in a principal amount that is greater than or less than the Proceeds Requested in order to receive an amount of proceeds that is substantially equal to the Proceeds Requested or (ii) if the maximum authorized principal amount of the Local Bond set forth in Section 1 below does not exceed the Proceeds Requested by at least the amount of any discount, the purchase price to be paid to the County, given the VPSA Purchase Price Objective and market conditions, will be less than the Proceeds Requested; NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE COUNTY OF CHESTERFIELD, VIRGINIA: 1. Authorization of Local Bond and Use of Proceeds. The County Board hereby determines that it is advisable and in the best interests of the County and its citizens to contract a debt and issue and sell a general obligation school bond in a principal amount not to exceed $17,500,000 (the "Local Bond") for the purpose of financing the Project. The County Board hereby authorizes the issuance and sale of the Local Bond in the form and upon the terms established pursuant to this Resolution and in accordance with the provisions of the Public Finance Act of the Virginia Code. 2. Sale of Local Bond. It is determined to be in the best interests of the County to accept the offer of VPSA to purchase from the County, and to sell to VPSA, the Local Bond at a price, determined by VPSA to be fair and accepted by the Chairman or Vice Chairman of the County Board or the County Administrator, any of whom may act, that is substantially equal to the Proceeds Requested; except that the Local Bond may not be sold for a purchase price lower than 95% of the Proceeds Requested. The Chairman or Vice Chairman of the County Board, the County Administrator and such officer or officers of the County as any of them may designate, any of whom may act, are hereby authorized and directed to enter into the Bond Sale Agreement with VPSA, providing for the sale of the Local Bond to VPSA. The Bond Sale Agreement shall be in substantially the form submitted to the County Board at this meeting, which form is hereby approved, with such completions, omissions, insertions and changes not inconsistent with this Resolution as may be approved by the officer executing the Bond Sale Agreement, his or her execution to constitute conclusive evidence of the approval of any such completions, omissions, insertions and changes. 18-604 08/22/18 3. Details of Local Bond. The Local Bond shall (a) be issued in fully registered form, dated 16 days prior to the date of its issuance and delivery or such other date designated by VPSA, (b) be designated "General Obligation School Bond, Series 2018" or such other designation as the County Administrator shall determine, (c) bear interest from its dated date payable semi-annually on each January 15 and July 15, beginning July 15, 2019 (each an "Interest Payment Date"), at the rates established in accordance with Section 4 of this Resolution, and (d) mature on July 15 in the years (each a "Principal Payment Date") and in the amounts set forth on Schedule I of the form of the Local Bond attached hereto (the "Principal Installments"), subject to the provisions of Section 4 of this Resolution. 4. Interest Rates and Principal Installments. The County Administrator is hereby authorized and directed to accept the interest rates on the Local Bond established by VPSA, provided that each interest rate shall be five one - hundredths of one percent (0.050) over the interest rate to be paid by VPSA for the corresponding principal payment date of the VPSA Bonds, a portion of the proceeds of which will be used to purchase the Local Bond, and provided further that the true interest cost of the Local Bond does not exceed five percent (5.000-.) per annum. The Interest Payment Dates and the Principal Installments are subject to change at the request of VPSA. The County Administrator is hereby authorized and directed to accept changes in the Interest Payment Dates and the Principal Installments at the request of VPSA based on the final term to maturity of the VPSA Bonds, requirements imposed on VPSA by the nationally - recognized rating agencies and the final principal amount of the Local Bond; provided that the principal amount of the Local Bond shall not exceed the maximum amount authorized by this Resolution and provided further that the final maturity of the Local Bond occurs no later than December 31, 2040. The execution and delivery of the Local Bond as described in Section 8 hereof shall conclusively evidence such interest rates established by VPSA and the Interest Payment Dates and Principal Installments requested by VPSA as having been so accepted by the County Administrator as authorized by this Resolution. 5. Form of the Local Bond. The Local Bond shall be initially in the form of a single, temporary typewritten bond substantially in the form attached hereto as Exhibit A. 6. Payment; Paying Agent and Bond Registrar. The following provisions shall apply to the Local Bond: (a) For as long as VPSA is the registered owner of the Local Bond, all payments of principal, premium, if any, and interest on the Local Bond shall be made in immediately available funds to VPSA, at or before 11:00 a.m. on the applicable Interest Payment Date, Principal Payment Date or date fixed for prepayment or redemption, or if such date is not a business day for banks in the Commonwealth of Virginia or for the Commonwealth of Virginia, then at or before 11:00 a.m. on the business day next succeeding such Interest Payment Date, Principal Payment Date or date fixed for prepayment or redemption. 18-605 08/22/1 It It (b) All overdue payments of principal and, to the extent permitted by law, interest shall bear interest at the applicable interest rate or rates on the Local Bond. (c) U.S. Bank National Association is designated as bond registrar and paying agent for the Local Bond (the "Bond Registrar"). The County may, in its sole discretion, replace at any time the Bond Registrar with another qualified bank or trust company as successor Bond Registrar. The County shall give prompt written notice to VPSA of the appointment of any successor Bond Registrar. 7. Prepayment or Redemption. The Principal Installments of the Local Bond held by VPSA coming due on or before July 15, 2028, and the definitive bonds for which the Local Bond held by VPSA may be exchanged that mature on or before July 15, 2028, are not subject to prepayment or redemption prior to their stated maturities. The Principal Installments of the Local Bond held by VPSA coming due on or after July 15, 2029, and the definitive bonds for which the Local Bond held by VPSA may be exchanged that mature on or after July 15, 2029, are subject to prepayment or redemption at the option of the County prior to their stated maturities in whole or in part, on any date on or after July 15, 2028, upon payment of the prepayment or redemption prices (expressed as percentages of Principal Installments to be prepaid or the principal amount of the Local Bond to be redeemed) set forth below plus accrued interest to the date set for prepayment or redemption: Dates Prices July 15, 2028, through July 14, 2029 1010 July 15, 2029, through July 14, 2030 100 July 15, 2030, and thereafter 100 Provided, however, that the Principal Installments of the Local Bond shall not be subject to prepayment or redemption prior to their stated maturities as described above without first obtaining the written consent of VPSA or any other registered owner of the Local Bond. Notice of any such prepayment or redemption shall be given by the Bond Registrar to VPSA or any other registered owner by registered mail not more than ninety (90) days and not less than sixty (60) days before the date fixed for prepayment or redemption. If VPSA refunds the VPSA Bonds in the future and such refunding causes the Local Bond to be deemed refunded, the prepayment or redemption of the Local Bond will be subject to VPSA approval and subject to similar prepayment or redemption provisions as set forth above that correspond to the call period of the VPSA bonds issued in part to refund the Local Bond. 8. Execution of the Local Bond. The Chairman or Vice Chairman of the County Board, either of whom may act, and the Clerk or any Deputy or Assistant Clerk of the County Board, any of whom may act, are hereby authorized and directed to execute and deliver the Local Bond and to affix the seal of the County thereto. 9. Pledge of Full Faith and Credit. For the prompt payment of the principal of and premium, if any, and interest on the Local Bond as the same shall become due, the full faith and credit of the County are hereby irrevocably pledged, and in each year while any portion of the Local Bond shall be outstanding there shall be levied and collected in accordance with law, at the same time and in the same manner 18-606 08/22/18 as other taxes of the County are assessed, levied and collected, an annual ad valorem tax upon all taxable property within the County, over and above all other taxes, authorized or limited by law and without limitation as to rate or amount, sufficient to pay when due the principal of and premium, if any, and interest on the Local Bond as such principal, premium, if any, and interest shall become due to the extent other funds of the County are not lawfully available and appropriated for such purpose. 10. Use of Proceeds Certificate and Certificate as to Arbitrage. The Chairman and Vice Chairman of the County Board, the County Administrator and such other officer or officers of the County as either may designate, any of whom may act, are hereby authorized and directed to execute a Use of Proceeds Certificate and Tax Compliance Agreement (the "Tax Compliance Agreement") setting forth the expected use and investment of the proceeds of the Local Bond and containing such covenants as may be necessary in order to show compliance with the provisions of the Internal Revenue Code of 1986, as amended (the "Tax Code"), and applicable regulations relating to the exclusion from gross income of interest on the VPSA Bonds. The County Board covenants on behalf of the County that (a) the proceeds from the issuance and sale of the Local Bond will be invested and expended as set forth in the Tax Compliance Agreement and that the County shall comply with the other covenants and representations contained therein and (b) the County shall comply with the provisions of the Tax Code so that interest on the VPSA Bonds will remain excludable from gross income for federal income tax purposes. 11. SNAP Investment Authorization; Proceeds Agreement. The County Board has heretofore received and reviewed the Information Statement describing the State Non -Arbitrage Program of the Commonwealth of Virginia ("SNAP") and the Contract Creating the State Non -Arbitrage Program Pool I (the "Contract"), and the County Board has determined to authorize the County Treasurer to use SNAP in connection with the investment of the proceeds of the Local Bond, if the County Administrator, in consultation with the County Treasurer, determines that the utilization of SNAP is in the best interests of the County. The County Board acknowledges the Treasury Board of the Commonwealth of Virginia is not, and shall not be, in any way liable to the County in connection with SNAP, except as otherwise provided in the Contract. The County Administrator and such officer or officers of the County as he may designate, any of whom may act, are hereby authorized and directed to execute and deliver a Proceeds Agreement with respect to the deposit and investment of proceeds of the Local Bond by and among the County, the other participants in the sale of the VPSA Bonds, VPSA, the investment manager and the depository, in such form as may be approved by the officer executing such Proceeds Agreement, his execution to constitute conclusive evidence of his approval of any such completions, omissions, insertions and changes. 12. Continuing Disclosure Agreement. The Chairman and Vice Chairman of the County Board, the County Administrator and such other officer or officers of the County as any of them may designate, any of whom may act, are hereby authorized and directed to execute a Continuing Disclosure Agreement, substantially in the form attached as Appendix D to the Bond Sale Agreement, setting forth the reports and notices to be filed by the County and containing such covenants as may be necessary in order to show compliance with the provisions of Rule 15c2-12 promulgated by the 18-607 08/22/1 1W E 9 Securities and Exchange Commission under the Securities Exchange Act of 1934, as amended, and are hereby directed to make all filings required by Section 4 of the Bond Sale Agreement should the County be determined by VPSA to be a MOP (as defined in the Continuing Disclosure Agreement). 13. Refunding. The County Board hereby acknowledges that VPSA may issue refunding bonds to refund any bonds previously issued by VPSA, including the VPSA Bonds issued to purchase the Local Bond, and that the purpose of such refunding bonds would be to enable VPSA to pass on annual debt service savings to the local issuers, including the County. The Chairman or Vice Chairman of the County Board, the County Administrator and such officer or officers of the County as any of them may designate, any of whom may act, are hereby authorized to execute and deliver to VPSA, from time to time, such allonges to the Local Bond, revised debt service schedules, IRS Forms 8038-G or such other documents reasonably deemed by VPSA and VPSA's bond counsel to be necessary to reflect and facilitate the refunding of the Local Bond and the allocation of annual debt services savings to the County by VPSA. The Clerk and any Deputy or Assistant Clerk of the County Board, any of whom may act, are hereby authorized to execute and deliver such documents and to affix the seal of the County thereto. 14. Filing of Resolution. The appropriate officers or agents of the County are hereby authorized and directed to cause a certified copy of this Resolution to be filed with the Circuit Court of the County. 15. Election to Proceed under Public Finance Act. In accordance with Section 15.2-2601 of the Virginia Code, the County Board elects to issue the Local Bond pursuant to the provisions of the Public Finance Act of 1991, Chapter 26 of Title 15.2 of the Virginia Code. 16. Further Actions. The members of the County Board and all officers, employees and agents of the County are hereby authorized to take such action as they or any one of them may consider necessary or desirable in connection with the issuance and sale of the Local Bond, and any such action previously taken is hereby ratified and confirmed. 17. Effective Date. This Resolution shall take effect immediately. Ayes: Jaeckle, Haley, Winslow and Elswick. Nays: None. Absent: Holland. 17. REMAINING MANUFACTURED HOME PERMITS AND ZONING REQUESTS There were no remaining manufactured home permits and zoning requests at this time. 18. FIFTEEN -MINUTE CITIZEN COMMENT PERIOD ON UNSCHEDULED MATTERS There were no requests to address the Board at this time. 18-608 08/22/18 19. CLOSED SESSION PURSUANT TO SECTION 2.2-3711(A)(1), CODE OF VIRGINIA, 1950, AS AMENDED, RELATING TO THE PERFORMANCE OF THE COUNTY ADMINISTRATOR On motion of Ms. Haley, seconded by Mr. Winslow, the Board went into closed session pursuant to Section 2.2-3711(A)(1), Code of Virginia, 1950, as amended, relating to the performance of the County Administrator. Ayes: Jaeckle, Haley, Winslow and Elswick. Nays: None. Absent: Holland. On motion of Ms. Haley, seconded by Mr. Winslow, the Boa adopted the following resolution: WHEREAS, the Board of Supervisors has this day adjourned into Closed Session in accordance with a formal vote of the Board and in accordance with the provisions of the Virginia Freedom of Information Act; and WHEREAS, the Virginia Freedom of Information Act effective July 1, 1989 provides for certification that such Closed Session was conducted in conformity with law. NOW, THEREFORE BE IT RESOLVED, the Board of Supervisors does hereby certify that to the best of each member's knowledge, i) only public business matters lawfully exempted from open meeting requirements under the Freedom of Information Act were discussed in Closed Session to which this certification applies, and ii) only such business matters were identified in the motion by which the Closed Session was convened were heard, discussed or considered by the Board. No member dissents from this certification. Mr. Winslow: Aye. Mr. Elswick: Aye. Ms. Haley: Aye. Ms. Jaeckle: Aye. 20. ADJOURNMENT On motion of Mr. Elswick, seconded by Ms. Haley, the Board adjourned at 11:10 p.m. to September 17, 2018 at 3:00 p.m. for a joint meeting with the Planning Commission to discuss the Comprehensive Plan update. Ayes: Jaeckle, Haley, Winslow and Elswick. Nays: None. Absent: Holland. Jose Casey unty Administrator; (tel Doroth A. J ckle Chairman 18-609 08/22/ Ic It