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12-14-2005 PacketCHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meeting Date: December 14, 2005 Item Number: 2. Subiect: County Administrator' s Comments County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: Songs of the season will be performed by a choir of county employees led by Deputy County Attorney Jeffrey Mincks. Preparer: Janice Blakley Title: Deputy Clerk to Board of Supervisors Attachments: [---~ Yes No #00000~. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~ Date: December 141 2005 Item Number: 5.A. Subiect: Resolution Recognizing the Volunteer Efforts of Chesterfield County Employees Who Assisted Hurricane Katrina Victims County Administrator's Comments: County Administrator: Board Action Requested: Mr. Warren requests that the Board of Supervisors adopt this resolution recognizing the volunteer efforts of Chesterfield County employees who assisted Hurricane Katrina victims. Summary of Information: This resolution will recognize the volunteer efforts of Chesterfield County employees who assisted Hurricane Katrina victims. Preparer: Donald J. Kappel Title: Director, Public Affairs Attachments: Yes ~ No # O0000Z RECOGNIZING CHESTERFIELD COUNTY EMPLOYEES WHO ASSISTED HURRICANE KATRINA VICTIMS WHEREAS, America watched nervously as Tropical Storm Katrina grew in severity from a tropical storm to a hurricane on August 25, 2005; and WHEREAS, Hurricane Katrina quickly gathered strength, becoming a Category 5 hurricane on August 28, 2005; and WHEREAS, downgraded slightly, but still a dangerous and very large Category 4 hurricane, Hurricane Katrina struck New Orleans, Louisiana on August 29, 2005, causing widespread flooding and displacing hundreds of thousands of residents; and WHEREAS, the scope of devastation from the hurricane was unprecedented in U. S. history, and overwhelmed local and state agencies, necessitating federal assistance; and WHEREAS, the need for volunteers was immediate and continues to this date, as the region strives to recover and to be able to provide essential services such as water, electricity, housing and other basic needs; and WHEREAS, a group of volunteer Chesterfield County employees deployed to Louisiana on September 14, 2005 to assist the city of Baton Rouge, and subsequently St. Bernard Parish, by providing a mobile command post, Internet and mapping capabilities, cataloguing of digital photographs and providing fax and satellite telephone capabilities, developing daily incident action plans, providing command and control support, assisting in setting up an operational response plan, assisting in providing logistical support for fire personnel and mutual aid resources and maintaining liaison with the parish emergency operations center and military personnel operating in the parish; and WHEREAS, these volunteers included Fire and Emergency Medical Services personnel Deputy Chief Frank Edwards, Battalion Chief Bobby Lukhard, Battalion Chief Lee Williams, Battalion Chief David Bailey, Captain Greg McCarraher, Captain Jack Speed, Captain John Boatwright, Captain Bryan Swanson, Firefighter Donnie Hall, Lieutenant Dave Hammond, along with Steve Wilson from the Chesterfield County Police Department; Firefighter Clark Wade served from September 7-17 in Mississippi with the Virginia Department of Forestry, helping to clear 300 miles of roadway blocked by fallen trees; and Dr. Allen Yee, Operational Medical Director, served with the VA-1 Disaster Medical Assistance Team in Mississippi from September 10-24; and WHEREAS, a second ~gamof Chesterfield County volunteers arrived in New Orleans on September 29~ torelievethe firstteam, and this second team consisted of Deputy Chief Jim Graham, Battalion Chief Rick Edinger, Battalion Chief Steve Parrott, Battalion Chief Jim Fitch, Captain Mark Tinsley, Captain Chris Basdikis, Lieutenant Amy Vest, Captain Keith Diggs, Senior Captain Perry Hornbarger and Lieutenant Robert Easter; all of Fire/EMS, and Yvonne Dingus of the Police Department; and WHEREAS, another Incident Management Team, comprised of Henrico and Chesterfield County employees, deployed to the stricken area of Harrison County, Mississippi October 26, and includes Captain Stuart Dalton, Captain Eric Mead, Lieutenant Robert Burnette and Assistant Fire Marshal William VanGils from Chesterfield County Fire/EMS, along with Vicki MacBain and William E. Moss, both of the Real Estate Assessor's Office; and WHEREAS, Chesterfield County Police also deployed four teams to Mississippi, including in Group 1 Lieutenant Michael Marrion, Sergeant William George, Senior Police Officer Welton Judkins, Police Officer Travis Owens, Senior Police Officer Edward Pierpont, Senior Police Officer Brian Rhodenizer, 000003 Senior Police Officer Jason Stocks, Career Police Officer David Suda, Master Police Officer Matthew McCartney and Senior Police Officer Jeffrey Williams; Group 2 included Captain James Stanley, Sergeant William Norris, Master Police Officer Carlos Gibson, Police Officer Robert Fekert, Police Officer Kevin Flynn, Police Officer Patrick McDonough, III, ~Senior Detective Troy Bunker and Police Officer Mark Donahue; Group 3 included Lieutenant Lorrie Smith, Sergeant William Pannell, Senior Police Officer Jeremy Bulluck, Senior Police Officer Stephen Fortier, Senior Police Officer Peter Cimbal, Senior Police Officer Jeffrey Kencitzski, Career Police Officer George Fisher and Senior Police Officer James Kuzik; and Group 4 included Lieutenant David Stone, Sergeant Gerald Netherland, Career Police Officer Carl Lunsford, Master Police Officer Timothy Morton, II, Senior Police Officer Scott Marree, Senior Police Officer Jeffry Williams, Senior Police Officer Jason Stocks and Senior Police Officer Foster Lee. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 14th day of December 2005, expresses appreciation for the extraordinary volunteerism of these men and women, applauds their sense of social responsibility and selfless service to others, and is proud to have them as Chesterfield County employees. OOOO04 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: December 14, 2005 Item Number: 5.B. Subiect: Resolutions Recognizing Mrs. Mary G. Carreras and Mr. A. James Kauffman for Their Service on the Chesterfield Community Services Board County Administrator's Comments: County Administrator: Board Action Requested: Adopt the attached resolutions. Summary of Information: The Board is requested to adopt a Resolution recognizing Mrs. Mary G. Carreras upon the completion of her third appointed term on the Community Services Board and a Resolution recognizing Mr. A. James Kauffman upon the completion of his three-year appointed term on the Community Services Board. Preparer: Georqe E. Braunstein Title: Executive Director MH/MR/SA Department Attachments: Yes [-~ No 000005 RECOGNIZING MRS. MARY G. CARRERAS FOR HER SERVICE ON THE CHESTERFIELD COMMUNITY SERVICES BOARD WHEREAS, Mrs. Mary Carreras, serving as Member-At-Large, has served as a dedicated and faithful member of the Chesterfield County Community Services Board since her appointment by the Board of Supervisors, January 1992-December 1997 and February 2003-December 2005; and WHEREAS, during her term as a member of the Chesterfield County Community Services Board, Mrs. Carreras has served with distinction as Chair of the Finance Committee, the Program Committee and the Policy Committee, served on the Executive Committee, Program Committee, Audit Committee, Service Quality Committee and as Vice Chair of the Board in 1993 and 1994 and Chair of the Board in 1995; and WHEREAS, Mrs. Carreras has served three Chesterfield County Community Services Board; and full terms on the WHEREAS, Mrs. Carreras is recognized as a strong advocate for growth in consumer services; and WHEREAS, Mrs. Carreras was appointed to the State Mental Health Council from 1994 through 1997; and WHEREAS, Mrs. Carreras has for over thirty years been an active volunteer and concerned citizen of Chesterfield County, serving in numerous leadership capacities, such as providing services as a professional nurse and nurse manager at CJW Hospital, Tucker Pavilion, CASA volunteer for Chesterfield County Juvenile Court, and serving on the Advisory Board at John Tyler Community College School of Nursing from 2002 to present; and WHEREAS, Mrs. Carreras is acknowledged for her dedication and genuine concern for persons with mental disabilities. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 14th day of December 2005, publicly expresses its sincere appreciation to Mrs. Mary G. Carreras for her continuing efforts to enhance the quality mental health, mental retardation and substance abuse services provided for citizens of Chesterfield County. AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented to Mrs. Carreras, and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. 000006 RECOGNIZING MR. A. JAMES KAUFFMAN FOR HIS SERVICE ON THE CHESTERFIELD COMMUNITY SERVICES BOARD WHEREAS, Mr. A. James Kauffman, serving as Member-At-Large, has served as a dedicated and faithful member of the Chesterfield County Community Services Board since his appointment by the Board of Supervisors, September 2003 through December 2005; and WHEREAS, during his term as a member of the Chesterfield County Community Services Board, Mr. Kauffman has served with distinction as a member of the Finance Committee and the Human Resource Committee; and WHEREAS, Mr. Kauffman has used his expertise as senior attorney to provide valuable input during the monthly meetings; and WHEREAS, Mr. Kauffman is recognized as a strong advocate for growth in consumer services; and WHEREAS, the guidance and dedication demonstrated by Mr. Kauffman is an important example of effective advocacy in support of quality human services; and WHEREAS, Mr. Kauffman has for a number of years been an active volunteer and concerned citizen of Chesterfield County, serving in numerous leadership capacities, such as Past President of the Chesterfield Kiwanis providing toys and other support for children and families of our consumers, Past Vice-President of Kiwanis International, Past Governor of Capital District of Kiwanis, and on the Salvation Army Adult Rehabilitation Center Advisory Board; and WHEREAS, Mr. Kauffman is acknowledged for his dedication and genuine concern for persons with mental disabilities. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 14tn day of December 2005, publicly expresses its sincere appreciation to Mr. A. James Kauffman for his continuing efforts to enhance the quality mental health, mental retardation and substance abuse services provided for citizens of Chesterfield County. AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented to Mr. Kauffman, and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. 000007 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: December 14, 2005 Item Number: 5.C. Subiect: Resolution Recognizing Dr. Grace V. Norbrey and Ms. Elizabeth Ludden for Their Contributions to the Committee on the Future and Chesterfield County County Administrator's Comments: County Administrator: Board Action Requested: The Committee on the Future has requested that the Board of Supervisors commend and recognize Dr. Grace V. Norbrey and Ms. Elizabeth Ludden for their outstanding service to Chesterfield County through their representation on the Committee on the Future. Summary of Information: Dr. Grace V. Norbrey was appointed to the Committee on the Future in 1995 representing the Matoaca District. During the eleven years that Dr. Norbrey served on the Committee, the group studied and completed four reports: ~Neighborhood Preservation: Strategies Now For Success in the Future," ~Youth Development: Today's Youth, Tomorrow's Leaders," "The Aging of the Population: Choices, Options and Benefits of Aging" and "Green Infrastructure: Protecting Resources for Future Generations." She provided assistance in the writing and editing of all four reports. Dr. Norbrey is being recognized for her commitment and dedicated service to the county and the Committee on the Future. Ms. Elizabeth Ludden was appointed to the Committee on the Future in 2000 representing the Midlothian District. During the six years that Ms. Ludden served on the Committee, the group studied and completed two reports: "The Aging of the Population: Choices, Options and Benefits of Aging" and ~Green Infrastructure: Protecting Natural Resources for Future Generations." She provided assistance in the writing and editing of both reports. Ms. Ludden is being recognized for her commitment and dedicated service to the county and the Committee on the Future. Preparer: Mary C. Kruse Title: Government Affairs Analyst Attachments: Yes ~ No O0000S RECOGNIZING DR. GRACE V. NORBREY FOR HER SERVICE TO THE COMMITTEE ON THE FUTURE WHEREAS, the Chesterfield County Committee on the Future was established in 1987 by the Board of Supervisors and included in the County Charter for the purpose of assessing the future and long range challenges facing the county, advising the Board of Supervisors, and making recommendations for minimizing the adverse effect of future changes on the county; and WHEREAS, Dr. Grace Norbrey was appointed as a member of the Committee on February 8, 1995; and WHEREAS, Dr. Norbrey has served the citizens of the Matoaca District with distinction; and WHEREAS, Dr. Norbrey served as an active committee member for eleven years, and WHEREAS, the Committee created the "Neighborhood Preservation" report developing strategies to strengthen county communities by offering recommendations related to community organizations, neighborhood schools, community safety, crime prevention, and the maintenance, rehabilitation, and design of public and private facilities; and WHEREAS, the Committee prepared the ~Youth Development~ report creating recommendations to maximize the opportunity for Chesterfield County youth to become engaged contributors within their communities through community, church, and private organizations, volunteerism, and school involvement; and WHEREAS, the Committee completed the ~Aging of the Population" report recognizing the opportunities created by the growing population of senior citizens, acknowledging the collective community obligation to meet seniors' needs, and offering suggestions that address the needs and opportunities of senior citizens in the areas of health, information services, mobility, education, social and leisure time, finances and housing; and WHEREAS, the Committee compiled the "Green Infrastructure" report concerning the conservation of open spaces, the protection of natural resources and the preservation of heritage places for the benefit of the economy, the environment and the health and well being of current Chesterfield County residents and future generations; and WHEREAS, Dr. Norbrey was instrumental in the completion of these reports and dedicated countless hours to the Committee during the past eleven years. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 14th day of December 2005, publicly recognizes Dr. Grace Norbrey and commends her for her dedication and outstanding service to the Committee on the Future and to the citizens of Chesterfield County. AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented to Dr. Norbrey and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. 000009 RECOGNIZING MS. ELIZABETH LUDDEN FOR HER SERVICE TO THE COMMITTEE ON THE FUTURE WHEREAS, the Chesterfield County Committee on the Future was established in 1987 by the Board of Supervisors and included in the County Charter for the purpose of assessing the future and long range challenges facing the county, advising the Board of Supervisors, and making recommendations for minimizing the adverse effect of future changes on the county; and WHEREAS, Ms. Elizabeth Ludden was appointed as a member of the Committee on January 12, 2000; and WHEREAS, Ms. Ludden has served the citizens of the Midlothian District with distinction; and WHEREAS, Ms. Ludden served as an active committee member for six years; and WHEREAS, the Committee completed the "Aging of the Population" report recognizing the opportunities created by the growing population of senior citizens, acknowledging the collective community obligation to meet seniors' needs, and offering suggestions that address the needs and opportunities of senior citizens in the areas of health, information services, mobility, education, social and leisure time, finances and housing; and WHEREAS, the Committee compiled the ~Green Infrastructure" report concerning the conservation of open spaces, the protection of natural resources and the preservation of heritage places for the benefit of the economy, the environment and the health and well being of current Chesterfield County residents and future generations; and WHEREAS, Ms. Ludden was instrumental in the completion of these two reports and dedicated countless hours to the Committee during the past six years. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 14th day of December 2005, publicly recognizes Ms. Elizabeth Ludden and commends her for her dedication and outstanding service to the Committee on the Future and to the citizens of Chesterfield County. AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented to Ms. Ludden and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. 0000 0 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: December 14, 2005 Item Number: s.~ Subject: Resolution Recognizing Craig Retirement December 1, 2005 County Administrator's Comments: County Administrator: S. Bryant, Utilities Department, Upon His Board Action Requested: Staff requests the Board adopt the attached resolution. Summary of Information: Staff requests the Board adopt the attached resolution recognizing Craig S. Bryant for 34 and % years of service to the Chesterfield County Utilities Department. Preparer: Millard"Pete" D. StithlJr. Title: Deputy County Administrator Attachments: Ycs 0000:1.~. RECOGNIZING MR. CRAIG S. BRYANT UPON HIS RETIREMENT WHEREAS, Mr. Craig S. Bryant retired from Chesterfield County's Department of Utilities on December 1, 2005; and WHEREAS, Mr. Bryant began his public service with Chesterfield County Utilities 34 years ago as Assistant County Engineer, received his Professional Engineer license in 1976, was promoted to Assistant Director in 1979 and then to Director in 1993; and WHEREAS, the number of Chesterfield Utilities' customers has increased from 12,500 to 101,000 requiring significant expansion of the water and wastewater system since Mr. Bryant came to the department in 1971; and WHEREAS, Mr. Bryant has ensured that the Utilities Department delivers water safely and efficiently to its customers and that it has always met state and federal guidelines and that the quality of treated wastewater assures protection of water quality in the James River and the Chesapeake Bay; and WHEREAS, Mr. Bryant has formed partnerships with the City of Richmond and Appomattox River Water Authority to ensure our customers have sufficient supplies of water for current and future needs; and WHEREAS, under Mr. Bryant's leadership, Chesterfield Utilities became one of the first participants in the Partnership for Safe Drinking Water, an alliance with the United States Environmental Protection Agency and the American Water Works Association and other conscientious water suppliers; and WHEREAS, the Supervisory Control and Data Acquisition (SCADA) monitoring system was implemented during his leadership which was a monumental task that electronically allowed for remote observation and control of the county's water tanks and pumps making the department a leader in technoloqy for public utilities; and WHEREAS, Mr. Bryant has been responsible for major expansions and treatment enhancement projects at the Addison-Evans Water Production and Laboratory Facility and the Proctors Creek and Falling Creek Wastewater Plants; and WHEREAS, nutrient removal facilities were installed at the wastewater treatment facilities to enhance water quality in the James River leading to awards of excellence from the Environmental Protection Agency, the Virginia Department of Environmental Quality, and the Virginia Water Environment Association; and WHEREAS, Mr. Bryant served on the Board of Directors of the Virginia Association of Municipal Wastewater Agencies an organization representing the interests of agencies providing wastewater service to the citizens of Virginia in the regulatory and legislative arena; and WHEREAS, in 2001, Mr. Bryant was among the first recipients of the Association of Metropolitan Water Agencies' Gold Awards for Competitiveness Achievement and was recognized for having one of the best-operated, most efficient water systems in the nation; and WHEREAS, in 2002, Chesterfield County Utilities earned a AAA bond rating from the three top rating services, Standards & Poor's, Fitch Ratings and Moody's Investors Services, on its utility department bonds making Chesterfield Utilities one of only two water and wastewater utilities in the nation to have the highest rating from all three rating services; and WHEREAS, in 2004, Chesterfield Utilities received a certificate of recognition for Excellence in Management from the Association of Metropolitan Sewerage Agencies which certifies that the department has successfully implemented progressive management initiatives that address the wide range of management challenges facing the clean water community, and Mr. Bryant was awarded the Platinum Award for Sustained Competitiveness Achievement from the Association of Metropolitan Water Agencies which recognizes long-term excellence and innovation in utility management. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes Mr. Craig S. Bryant and extends appreciation, on behalf of its members and the citizens of Chesterfield County, for his 34 years of exceptional service to the County. 0000:1.; CHESTERFIELD COUNTY ~~ BOARD OF SUPERVISORS Page I of 1  AGENDA Meetin~l Date: December 14, 2005 Item Number: 5.'~'~ Subiect: Recognition of Department Employees of the Year for 2005 County Administrator's Comments: County Administrator: ~ Board Action Requested: Summary of Information: Employee recognition is a critical component of the county's quality effort. The annual Employee of the Year Program, begun in 1976,reflects the county's commitment to quality and excellence in the areas of customer service, teamwork, innovation, and continuous improvement. Employees of the year may also excel by solving an extraordinary problem or achieving a significantly difficult goal. This year we are pleased to recognize 33 Employees of the Year who were selected to represent their departments. The attached listing identifies the 2005 Employees of the Year and they are present to be recognized by the Board of Supervisors. Preparer: Marilyn E. Cole Title: Assistant County Administrator Attachments: 1Yes --INo # OOOOIG CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meetin~l Date: December 14, 2005 Item Number: 7. Subiect: To Consider Amendments to Sections 19-65, 19-66, 19-102, 19-103, 19-107.1, 19-108, 19-124, 19-301, and 19-510 of the Code of the County of Chesterfield, 1997, as Amended Relating to Home Occupations County Administrator's Comments: County Administrator: Board Action Requested: The Planning Commission and staff recommend that the Board of Supervisors approve these amendments to the Code of the County of Chesterfield. Summary of Information: On July 27, 2005, the Board of Supervisors deferred these amendments to their October 12, 2005, meeting to allow time for further review and consideration. Also, on October 12, 2005 the Board of Supervisors deferred these amendments to their December 14, 2005, meeting to allow more time for further review and consideration. The Planning Commission held their public hearing on the attached zoning ordinance amendments on April 19, 2005. One person spoke in opposition and one person spoke in favor of these amendments which concern home occupations, truck parking and tow vehicles. Following the public hearing, the Planning Commission deferred these amendments to its April 21, 2005, meeting and then to its May 17, 2005, meeting. On May 17, 2005, the Planning Commission unanimously recommended approval of the enclosed ordinance amendments. Preparer: Kirkland A. Turner Attachments: Title: Director of Planning Yes [-~ No 0OOO15 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 These ordinance amendments accomplish two separate tasks: (1) changing home occupations from an accessory use to a restricted use in residential and agricultural districts, revising some home occupations conditions, and adding some additional categories of businesses that may not be conducted from the home; and (2) making truck parking a restricted use in residential districts, with specific provisions for tow vehicles. Home Occupations Home occupations will be moved from accessory to restricted uses. The definition of home occupation, section 19-301, will be amended to delete the specific listed restrictions, which are instead moved into the restrictions for the home occupation restricted use. Additional restrictions for home occupations are proposed as follows: to permit only one home occupation per dwelling unit, to permit non family member employees, to permit certain external alterations to the property, to allow some commodity storage, to restrict equipment storage, to restrict tow vehicle parking as part of a home occupation and to restrict the number of clients on the property at one time. Finally, the amendments will prohibit dance studios, motor vehicle repair, motor vehicle painting or body work, motor vehicle detailing, private clubs and trash collections as home occupations. Commercial Vehicle P&rking Truck parking in R, R-TH, R-MF Districts will be deleted from section 19- 510 and, instead, parking commercial trucks, commercial vehicles, public service vehicles or school buses will be made a restricted use in those districts, subject to weight and axle restrictions. There are also proposed restrictions specific to tow vehicles, including allowable weight and type of vehicle, lot size and need for screening, and load restrictions. AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND RE-ENACTING SECTION 19-65, 19-66, 19-102, 19-103, 19-107.1, 19-108, 19-124, 19-301 AND 19-510 RELATING TO HOME OCCUPATIONS BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Sections 19-65, 19-66, 19-102, 19-103, 19-107.1,19-108, 19-124, 19-301 and 19-510 of the Code of the County of Chesterfield, 1997, as amended, are amended and re- enacted to read as follows: Sec. 19-65. Uses permitted with certain restrictions. The following uses shall be permitted in the R-88 District subject to compliance with the following conditions and other applicable standards of this chapter. If these restrictions cannot be met, these uses may be allowed by conditional use, subject to section 19-13: 000 (e) Home occupation, provided that: (1) No more than one home occupation shall be permitted within each dwelling unit. No employees shall be permitted to work on the premises other than family member employees that live on the premises, The use is within a dwelling, accessory structure or both provided that the total area for the use does not exceed 25% of the floor of the dwelling or 250 square feet, whichever is greater, The use is clearly incidental and secondary to the use of the property for dwelling purposes and no external alterations, which would cause the premises to differ from its residential character by the use of colors, materials, lighting, or construction, are permitted, (5) No commodity is stored or sold on the premises except for light inventory, (6) No more than one vehicle and one single axle trailer not exceeding 13 feet in length and 3,200 pounds used in conjunction with the home occupation may be parked on the premises. No equipment shall be stored outside the dwelling or accessory structure that would indicate that a business is being conducted on site except for equipment stored on the vehicle or trailer used in conjunction with the business. The vehicle and equipment for a home occupation shall be parked on the premises where the home occupation is conducted, but a trailer must be parked, except for loading or unloading, either in the rear yard or so that its view is screened from adjacent properties or public roads. A vehicle used for towing shall not be permitted to have a vehicle in tow or on its flatbed while it is parked on the premises, and 2723:68504.4 Revised 05/25/05 4:53 PM __ t. ~ ~ ~, --~ ~.} [} ~L} [}~L'g' (7) No assembly or group instruction shall be permitted with a home occupation. Individual instruction on a one to one basis is permitted. Only one client may be on the property at any one time. LQ Parking and storage of any commercial truck, commercial vehicle, public service vehicle or school bus provided that no such vehicle shall exceed 6,000 pounds or have more than two axles, except tow vehicles may exceed 6,000 pounds or have more than two axles. The restriction in this subsection shall not apply to (i) trucks, vehicles or buses on the premises while loading or unloading; or (ii) trucks or vehicles parked on a farm where the parking is incidental to the farming use being conducted on the property. (1) Parking of no more than one tow vehicle, provided: ao The vehicle shall be of wrecker or roll back body style. b_ The vehicle shall not exceed 16,000 pounds. Co The vehicle shall be located on a lot three acres or greater or shall be parked under a carport or within a garage or shall be parked so that its view is screened from adjacent properties or public roads. The vehicle shall not be permitted to have a vehicle in tow or on its flatbed. Sec. 19-66. Accessory uses, buildings and structures. The following accessory uses, buildings and structures shall be permitted in the R-88 District: ~ (b) ¢0 ccc2 {-e-) (d) 000 Tennis courts and similar recreational facilities. Swimming pools and adjoining deck areas; provided that no swimming pool wall shall be located within six feet of an adjacent lot or parcel nor in a required front or comer side yard. Temporary buildings or trailers devoted to purposes incidental to construction activities taking place on the premises; provided that such buildings or trailers shall be removed upon completion or abandonment of the work. (-om Signs. Other accessory uses, buildings and structures not customarily accessory and incidental to any permitted use. otherwise prohibited, 000 2 2723:68504.4 Revised 05~25~05 4:53 PM (~ 0 {) 0 ~l S Sec. 19-102. Uses permitted with certain restrictions. The following uses shall be permitted in the R-TH District subject to compliance with the following conditions and other applicable standards of this chapter. If these restrictions cannot be met, these uses may be allowed by conditional use, subject to section 19-13: 000 (e) Home occupation, provided that: (1) No more than one home occupation shall be permitted within each dwelling unit. No employees shall be permitted to work on the premises other than family member employees that live on the premises, (3) The use is within a dwelling, accessory structure or both provided that the total area for the use does not exceed 25% of the floor of the dwelling or 250 square feet, whichever is greater, (4) The use is clearly incidental and secondary to the use of the property for dwelling purposes and no external alterations, which would cause the premises to differ from its residential character by the use of colors, materials, lighting, or construction, are permitted, (5) No commodity is stored or sold on the premises except for light inventory, No more than one vehicle and one single axle trailer not exceeding 13 feet in length and 3,200 pounds used in conjunction with the home occupation may be parked on the premises. No equipment shall be stored outside the dwelling or accessory structure that would indicate that a business is being conducted on site except for equipment stored on the vehicle or trailer used in coniunction with the business. The vehicle and equipment for a home occupation shall be parked on the premises where the home occupation is conducted, but a trailer must be parked, except for loading or unloading, either in the rear yard or so that its view is screened from adjacent properties or public roads. A vehicle used for towing shall not be permitted to have a vehicle in tow or on its flatbed while it is parked on the premises, and (7) No assembly or group instruction shall be permitted with a home occupation. Individual instruction on a one to one basis is permitted. Only one client may be on the property at any one time. .(._fl Parking and storage of any commercial truck, commercial vehicle, public service vehicle or school bus provided that no such vehicle shall exceed 6,000 pounds or have more than two axles, except tow vehicles may exceed 6,000 pounds or have more than two axles. The restriction in this subsection shall not apply to (i) trucks, vehicles or buses on the premises while loading or unloading; or (ii) trucks or vehicles parked on a farm where the parking is incidental to the farming use being conducted on the property. 2723:68504.4 3 Revised 05/25/05 4:53 PM 000019 (1) Parking of no more than one tow vehicle, provided: The vehicle shall be of wrecker or roll back body style. b_ The vehicle shall not exceed 16,000 pounds. The vehicle shall be located on a lot three acres or greater or shall be parked under a carport or within a garage or shall be parked so that its view is screened from adjacent properties or public roads. d_. The vehicle shall not be permitted to have a vehicle in tow or on its flatbed. ooo Sec. 19-103. Accessory uses, buildings and structures. The following accessory uses, buildings and structures shall be permitted in the R-TH District: ooo (-c-) (b) Tennis courts and similar recreational facilities. (d-) (c) Swimming pools and adjoining deck areas; provided that no swimming pool wall shall be located within six feet of an adjacent lot or parcel nor in a required front or comer side yard. (-e-) (d) Temporary buildings or trailers devoted to purposes incidental to construction activities taking place on the premises; provided that such buildings or trailers shall be removed upon completion or abandonment of the work. (4) (e) Signs. (-g-)(f) Other accessory uses, buildings and structures not otherwise prohibited, customarily accessory and incidental to any permitted use. ooo Sec. 19-107.1. Uses permitted with certain restrictions. The following uses shall be permitted in the R-MF District subject to compliance with the following conditions and other applicable standards of this chapter. If these restrictions cannot be met, these uses may be allowed by conditional use, subject to section 19-13: ooo (d) Home occupation, provided that: (1) No more than one home occupation shall be permitted within each dwelling unit. (2) No employees shall be permitted to work on the premises other than family member employees that live on the premises, 4 2723:68504.4 Revised 05/25/05 4:53 PM 0000~0 (3) The use is within a dwelling, accessory structure or both provided that the total area for the use does not exceed 25% of the floor of the dwelling or 250 square feet, whichever is greater, (4) The use is clearly incidental and secondary to the use of the property for dwelling purposes and no external alterations, which would cause the premises to differ from its residential character by the use of colors, materials, lighting, or construction, are permitted, (5) No commodity is stored or sold on the premises except for light inventory, (6) No more than one vehicle and one single axle trailer not exceeding 13 feet in length and 3,200 pounds used in conjunction with the home occupation may be parked on the premises. No equipment shall be stored outside the dwelling or accessory structure that would indicate that a business is being conducted on site except for equipment stored on the vehicle or trailer used in conjunction with the business. The vehicle and equipment for a home occupation shall be parked on the premises where the home occupation is conducted, but a trailer must be parked, except for loading or unloading, either in the rear yard or so that its view is screened from adjacent properties or public roads. A vehicle used for towing shall not be permitted to have a vehicle in tow or on its flatbed while it is parked on the premises, and No assembly or group instruction shall be permitted with a home occupation. Individual instruction on a one to one basis is permitted. Only one client may be on the property at any one time. (e) Parking and storage of any commercial truck, commercial vehicle, public service vehicle or school bus provided that no such vehicle shall exceed 6,000 pounds or have more than two axles, except tow vehicles may exceed 6,000 pounds or have more than two axles. The restriction in this subsection shall not apply to (i) trucks, vehicles or buses on the premises while loading or unloading; or (ii) trucks or vehicles parked on a farm where the parking is incidental to the farming use being conducted on the property. (1) Parking of no more than one tow vehicle, provided: ao The vehicle shall be of wrecker or roll back body style. bo The vehicle shall not exceed 16,000 pounds. The vehicle shall be located on a lot three acres or greater or shall be parked under a carport or within a garage or shall be parked so that its view is screened from adjacent properties or public roads. 2723:68504.4 Revised 05/25/05 4:53 PM OOO02:I. d_ The vehicle shall not be permitted flatbed. to have a vehicle in tow or on its ooo See. 19-108. Accessory uses, buildings and structures. The following accessory uses, buildings and structures shall be permitted in the R-MF District: ooo (-c-) (b) Recreational facilities as required for the project and that primarily serve the surrounding residential community. (4) (c) Management office and maintenance buildings for the project. (e-) (d) Temporary buildings or trailers devoted to purposes incidental to construction activities taking place on the premises; provided that such buildings or trailers shall be removed upon completion or abandonment of such work. (-0 (e) Signs. (-gO L.fl Other accessory uses, buildings and structures not otherwise prohibited, customarily accessory and incidental to any permitted use. ooo Sec. 19-124. Uses permitted with certain restrictions. The following uses shall be permitted in the A District subject to compliance with the following conditions and other applicable standards of this chapter. If the following restrictions cannot be met, these uses may be allowed by conditional use, subject to section 19-13: ooo (e) Home occupation, provided that: (1) No more than one home occupation shall be permitted within each dwelling unit. (2) No employees shall be permitted to work on the premises other than family member employees that live on the premises, (3) The use is within a dwelling, accessory structure or both provided that the total area for the use does not exceed 25% of the floor of the dwelling or 250 square feet, whichever is greater, (4) The use is clearly incidental and secondary to the use of the property for dwelling purposes and no external alterations, which would cause the premises to differ from its residential character by the use of colors, materials, lighting, or construction, are permitted, (5) No commodity is stored or sold on the premises except for light inventory, 2723:68504.4 6 Revised 05/25/05 4:53 PM 000022 No more than one vehicle and one single axle trailer not exceeding 13 feet in length and 3,200 pounds used in conjunction with the home occupation may be parked on the premises. No equipment shall be stored outside the dwelling or accessory structure that would indicate that a business is being conducted on site except for equipment stored on the vehicle or trailer used in conjunction with the business. The vehicle and equipment for a home occupation shall be parked on the premises where the home occupation is conducted, but a trailer must be parked, except for loading or unloading, either in the rear yard or so that its view is screened from adiacent properties or public roads. A vehicle used for towing shall not be permitted to have a vehicle in tow or on its flatbed while it is parked on the premises, and No assembly or group instruction shall be permitted With a home occupation. Individual instruction on a one to one basis is permitted. Only one client may be on the property at any one time. Sec. 19-301. Definitions. 000 OOO Home occupation: Any occupation, profession, enterprise or activity conducted ............ ~. .... c n c~:~ .... ~u ..... :~ which is incidental and secondary to the use of the premises as a dwelling, including but not limited to the home office of a member of a recognized or licensed profession, such as an attorney, physician, dentist, certified massage therapist as defined in County Code § 15-91, musician, artist, real estate salesperson or broker, or engineer~_. Pe~itted home occupations shall not include animal hospitals or kennels, beauty p~lors, b~bershops, dance studios, motor vehicle repair, motor vehicle painting or body work, motor vehicle detailing, nursing homes, convalescent homes, mst homes, private clubs, tourist homes, trash collection or similar establishments offering se~ices to the general public. OOO 2723:68504.4 7 (}00053 Revised 05/25/05 4:53 PM Sec. 19-510. Restrictions and limitations--Agricultural, residential, residential townhouse, multi-family residential, manufactured homes. (a) Parking and storing recreational equipment in R, R-TH, MH and R-MF Districts: (1) In all MH-2, MH-3, and R Districts, only two items of recreational equipment may be parked on a zoning lot for each dwelling unit thereon, outside of a totally enclosed building. Further, all recreational equipment shall be parked or stored in a rear yard, except for loading or unloading, and shall be set back at least ten feet from the rear lot lines and five feet from the side lot lines. No trailer or vehicle shall have its wheels removed except for repair purposes. (2) No recreational equipment shall be used for living or business purposes or connected to utility services except for maintenance purposes. (3) In R-TH, and R-MF Districts, parking and storing recreational equipment shall be prohibited unless a common storage area(s) is (are) provided for the parking. Parking spaces for recreational equipment and/or vehicles shall be in addition to that required for parking private vehicles. The storage area(s) shall be effectively screened from view. ~JgJ ~V gJ ~JJ~ JJ ~VJX gJ VgJJJJJJVZVJ~J ' VJJJVJV V~VVV~J J J~ ]~VVV ~g~JJ~ JJVJ '' VJ~JJJ ~JJ~ JJ~ ' JJJ~ JJJgJ V (-c-) (b) Parking areas for five or more vehicles on lots in A, R, MH and R-TH districts, which are not used for residential purposes, shall conform to the parking requirements as though the property were located in an O, C or I District. (2) That this ordinance shall become effective immediately upon adoption. 2723:68504.4 8 Revised 05/25/05 4:53 PM 0000g4 PLANNING COMMISSION RECOMMENDATION Issue HOME OCCUPATION ORDINANCE Current Ordinance Proposed Ordinance Zoning Permitted without restrictions in A, R & MF districts # Occupations per Dwelling Unlimited number of occupations per dwelling Customers Group instruction or assembly prohibited Prohibited businesses Prohibits animal hospitals, kennels, beauty parlors, barbershops, nursing homes, convalescent/rest homes, tourist homes or similar establishments Employees Only family members that live on premises Less Restrictive Allows non-family employees if they do not work on premises Business space Allows only ¼ of 1 floor for business Allows business anywhere in dwelling or accessory structure, but total area cannot exceed greater of 25% of floor space or 250 SF External alterations Prohibits all external alterations Prohibits only external alterations which change residential character of dwelling Storage No commodity stored or sold unless made on premises No commodity stored or sold on premises except light inventory *NO RESTRICTIONS ON HOURS OF OPERATION IN CURRENT OR PROPOSED ORDINANCE. SUPERVISORS' "CONSENSUS" CHANGES HOME OCCUPATION ORDINANCE ~Unlimited number of occupation \ ~ Group instruction or assembly prohibited SUPERVISORS' "NO CONSENSUS" CHANGES HOME OCCUPATION ORDINANCE Employees Only family members that live on premises Allows non-family employees if they do not work on premises Allows one non-family member employee to work on the premises and other non-family member employees as long as they do not work on the premises. lssu~e HOME OCCUpATION ORDLNANCE~ Current Ordinance Proposed O~dinsnce 2723 ~05163 l PLANNING COMMISSION RECOMMENDATION VEHICLE PARKING ORDINANCE Issue Current Ordinance Proposed Ordinance* School buses Unrestricted in all districts Tow trucks Unrestricted in A districts Unrestricted in R districts Commercial trucks/vehicles & public service vehicles In R & MF districts, prohibits any truck over 4,000 pounds that has more than 2 axles In A district, allowed without restriction in current and proposed ordinances Less Restrictive Personal use trucks Allowed in A district regardless of size. In R & MF districts, prohibits any truck over 4,000 lbs. that has more than 2 axles Allowed in all districts regardless of size Home occupation vehicles Allows one motor vehicle that complies with commercial vehicle restrictions used for business to be parked on premises Allows one vehicle that complies with commercial vehicle restrictions and one single axle trailer (less than 13 ft. and 3,200 lbs.) used for business to be parked on premises, but trailer must be in rear yard or screened from view except for loading/unloading *FARM VEHICLES MAY BE PARKED ON FARMS, BUT THEY ARE SUBJECT TO COMMERCIAL VEHICLE RESTRICTIONS WHEN PARKED ON ANY OTHER PARCELS. SUPERVISORS' "CONSENSUS" CHANGES VEHICLE PARKING ORDINANCE ~F districts, prohibits / ~~?(~les & .a. ny. !ruck over 4,000 pounds ( ~~-~;- - !ha! h.,as..more than 2 axles ~ ~~-,~'d' i-s-t;ict, allowed without restriction in current and proposed ordinances Tow trucks Unrestricted in R districts lssu___~e Current Ordinance SUPERVISORS' "NO CONSENSUS" CHANGES VEHICLE PARKING ORDINANCE tricted in all districts lssu~e VEHICLE PARKING ORD~NA NCE Current Ordinance Pronosed Ordinance* CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: Subject: December 14, 2005 Item Number: 8.A. 1, Nomination and Appointment to Chesterfield Community Services Board County Administrator's Comments: County Administrator: Board Action Requested: That the Board approves the nomination/appointment of Nancy St. Clair Finch and Lawrence D. Olszewski as members at-large on the Chesterfield Community Services Board. The term of appointment is effective January 1, 2006 through December 31, 2008. Summary of Information: The Chesterfield Community Services Board is designated as an Administrative/Policy Board responsible for the provision of public mental health, mental retardation and substance abuse services. Ms. Nancy Finch resides at 8309 Poplar Hollow Trail, Richmond, VA 23235 (Midlothian District). Mr. Lawrence Olszewski resides at 14209 Long Gate Road, Midlothian, VA 23112 (Clover Hill District. The personal and professional backgrounds of both Ms. Finch and Mr. Olszewski would make positive contributions to the Community Services Board. See attached resumes. Under the existing Rules of Procedure, appointments to boards and committees are nominated at one meeting and appointed at the subsequent meeting unless the Rules of Procedure are suspended by a unanimous vote of the Board members present. Nominees are voted on in the order they are nominated. Preparer: George E. Braunstein Attachments: Yes ~ No Title: Executive Director MH/MR/SA Department 000025 COIOfUNITY SERVICES BOARD BOARD HENBER INFORN&TION SHEET Full Na~e: Nancy St.Clair Finch (Mrs. Jerald A.) D.OoB. S.S. ~: 226~-50-5856 8pott~e: Address: 8309 Poplar Hollow Trail Richmond, Va. 23235 7/6/38 Jerry Magisterial District/Supervisor: Mailing Address (if different): Midlothian (Ed Barber) Telephone: 864-5193 864-5194 272-6188 E-mail address: nancyfin@erols.com Date of Appointment: Employer: v~g~n, ~nr ~h ~p~4 Rail Occupation/Title: ~,,~iv~ nir~ornr OTHER INFORI~&TION (Office) (rxx #) (Home) (effective: ) Please list your membership in other Community, Business or Service organizations (Professional affiliations only) and any elected offices held: Chesterfield Business Council Cabinet (past chair); Regional Drug Free Alliance (board); Bon Air Presbyterian Church (elder, not on session) Please list any relevant special interests and skills: Public/government relations; journalism; substance abuse advocacy; special education advocacy. Synopsis of CBB activities during appointed term (to be completed by Administrative Assistant to CSB): 000026 Nancy St. Clair Finch 8309 Poplar Hollow Trail (Home) Richmond, Va. 23235 5101 Monument Avenue (Work) Richmond, Va. 23230 804-864-5193; 864-5194 FAX nancyfin@erols.com Education: Birthplace: Employment: Former Employment: Current Activities /Memberships Radford College, B. A. Radford, Virginia Executive Director, Virginians for High Speed Rail Consultant, Government and Public Relations, The Public Relations Council, Inc.; Legislative Liaison, George Mason University 1989-96; Legislative Liaison, Mary Washington College, 2003-05; News Director, J. Sargeant Reynolds Community College, 1987-89; Information Director, Virginia Community College System, 1983-86; Public Relations Associate, John Lambert Associates, Roanoke; Writer, Virginia Business, Cooperative Farmer, Cooperative Living, Emphasis, Commonwealth magazines; Reporter, Richmond Times-Dispatch, Charlottesville Daily Progress, Waynesboro News-Virginian, Radford News Journal Immediate Past Chairman and Cabinet, Chesterfield Business Council; Richmond First Club, Democratic Club of Metro Richmond, Chesterfield Democratic Committee, Learning Disabilities Council, executive committee; WCVE Community Services Board; Greater Richmond Chamber Foundation, board; Virginians for Better Transportation, steering committee co-chair; Regional Alliance Against Substance Abuse, board; Bon Air Presbyterian Church, elder and church and society division. 000027 Past Memberships/ Activities Candidate, House of Delegates 72nd District, 1995; Graduate Sorensen Institute (Virginia Institute of Political Leadership,1994); Women's Health Advisory Council Medical College of Virginia, president, 1994;J. Sargeant Reynolds Community College, Program for Adults in Vocational Education (PAVE), advisory board 1990-2005; Richmond Public Relations Association of the Public Relations Society of America, board; Richmond First Club, second vice president and program chair; Citizens for Responsible Government, Chairman (1996-97, 1997-98); Learning Disabilities Council, president 1992-93; National Foundation of Infectious Diseases, Virginia Chapter, executive committee; Newspaper Food Editors and Writers Association; Very Special Arts Virginia, board; Capital Area Agency on Aging Foundation, board; Virginia Press Women, Richmond Forward, trustee; Crestwood Elementary and Monacan High School, PTA president.; Chesterfield County Young Democrats; volunteer, Democratic campaigns 1964- 2004. Honors Residencies Medallion Award, Multi-Faceted Campaign, Virginia Public Relations Association, PRSA 1998; First Place Campaigns, Institutional Relations, Non-Profit, Virginia Press Women; First Place, Business and Financial Writing, Virginia Business Magazine, Virginia Press Association 1992; other writing Awards, Virginia Press Women and National Press Women. Radford, Staunton, Waynesboro, Charlottesville, Richmond, Henrico County, Chesterfield County Family Married to Jerald A. Finch; three children, Laura Finch- Cassel; Allen St. Clair Finch, Thomas Tynes Finch; three grandchildren, Julia Madison Finch, Santiago Tynes Finch, Mateo Finch Cassel 3/4/05 0000; $ COMMUNITY SERVICES BOARD BO~WtDMEMBER INFORMATION SHEET Magisterial District/Supervisor: Mailing Address (if different): E-mail address: ~//~p ~ ~~f~ //~/~ Date of Appointment: (effective: ) Occupation/Title: /~t-yl ~ ~ y OTHER I~O~TION Please list yo~ m~ership in other Co~ity, Business or Se~ice organizations (Professional affiliations only) an~ any electe~ offices held: Please list any relevant special interests and skills: Synopsis of CSB activities during appointed ter~ (to be completed by Administrative Assistant to CSB): 000029 LAWRENCE D. (LARRY) OLSZEWSKI HUMAN RESOURCE CONSULTANT MIDLOTHIAN, VIRGINIA OFFICE P.O. Box 241 Midlothian, Virginia 23112 Tel: 804-744-7992 Fax: 804-744-1795 BACKGROUND SUMMARY Over thirty years experience as a human resource generalist, with a strong focus in the staffing, and sourcing areas, both at the facility and staff levels. Reputation for integrity, trust, and leadership skills with senior management. PERSONAL AND GENERAL INFORMATION - Married, Two Sons - B. S. HR Mgmt. Loyola Univ., Chicago-1962 - Graduate Level HR Courses - ACA Executive Comp. Courses - Past member HRSM - Member ASME - Past member Executive Committee Tuskegee University Cluster - Past member Paper Industry Sourcing Committee EMPLOYMENT HISTORY 2002-2004 MCGUIREWOODS~ LLP Director Human Resources for this 1,800 person 15 office law fn-m with responsibility for all facets of human resources including attorney recruiting and training, staffrecruiting, compensation, employee relations, employee benefits and office management. 1997-2002 THE ALEXIS GROUP~ INC. Founder and President of this retained executive search organization. Representative assignrnents included Executive Vice President Sales & Marketing, Vice President Sales, Vice President Marketing, Vice President Human Resources, Vice President Manufacturing and General Counsel as well as numerous less senior positions. Focused on diversity candidates at the request of clients which included Volvo Trucks North America, Mack Trucks, RDO Equipment, Heartland Industries, and Workhorse Custom Chassis. 1974-1996 JAMES RIVER CORPORATION/AMERICAN CAN COMPANY (Note: American Can paper operations were acquired by James River in 1982). Ended career with James River as Corporate Director Human Resources, reporting to the Senior Vice President HR with heavy emphasis on staffing. Responsible for all HR activities at the Corporate Office, as well as providing HR advice and counsel to business headquarters and field locations. Held top HR positions at various field locations. 000030 1969-1974 LASALLE EXTENSION UNIV. (SUBSIDIARY OF MACMILLAN PUBLISHING) Director Human Resources responsible for all HR functions within the subsidiary. Reported directly to the President with dotted line reporting to the Corporate VP HR. 1967-1969 CH1LDRENS MEMORIAL HOSPITAL~ (CHICAGO) Director Human Resources with heavy emphasis on staffing and compensation issues. Reported to the President/Administrator. 1962-1967 JOHNSON & JOItNSON~ {CItlCAGO) Started career in Human Resources with strong emphasis on staffing. 000031. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: December 14, 2005 Item Number: 8.A.2. Subiect: Nominations/Appointments to the Appomattox River Water Authority (ARWA) Board County Administrator's Comments: County Administrator: Board Action Requested: Nominate and appoint/reappoint Lane B. Ramsey, County Administrator, and Roy E. Covington, Assistant Director of Utilities, to serve on the Appomattox River Water Authority Board. Summary of Information: The purpose of the Appomattox River Water Authority Board is to provide treated water as needed to member jurisdictions including the Counties of Chesterfield, Dinwiddie and Prince George and the Cities of Colonial Heights and Petersburg. The current terms of Mr. Craig Bryant and Mr. Ra~sey expire December 31, 2005. The Board is requested to reappoint Ramsey and to appoint Mr. Roy Covington due to the retirement of Mr. Bryant. The new terms will be effective immediately and expire December 31, 2006. Under the existing Rules of Procedure, appointments to boards and committees are nominated at one meeting and appointed at the subsequent meeting unless rules are suspended by a unanimous vote of a Board. Nominee is voted on in the order nominated. Preparer: Lisa H. Elko Title: Clerk to the Board Attachments: Yes No O0O03;8 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~ Date: Subject: December 14, 2005 Resolution Recognizing Mrs. Mary A. Department, Upon Her Retirement Ellis, Item Number: 8.B.l.a. Chesterfield County Purchasing County Administrator's Comments: County Administrator: Board Action Requested: Staff requests the Board adopt the attached resolution. Summary of Information: Staff requests the Board adopt the attached resolution recognizing Mrs. Mary A. Ellis for 20 years of service to Chesterfield County. Preparer: H. Edward James Attachments: Ycs No Title: Director of Purchasinq 00003.3 RECOGNIZING MS. MARY A. ELLIS UPON HER RETIREMENT WHEREAS, Ms. Mary A. Ellis will retire on January 1, 2006 after providing 20 years of dedicated and faithful service to Chesterfield County; and WHEREAS, Ms. Ellis began her service on September 30, 1985 as a Senior Buyer with the Purchasing Department where she procured goods, services, and construction for Chesterfield County Government and Chesterfield County Schools, and her position has been reclassified and upgraded over the years, most recently to Senior Contract Officer on September 10, 2005; and WHEREAS, Ms. Ellis through study, dedication, and written examination received the prestigious honor of being awarded the Certified Professional Public Buyer (CPPB) designation by the National Institute of Governmental Purchasing on November 1, 1988; and WHEREAS, from 1989 through 1993 Ms. Ellis served with honor and distinction in successive offices as Treasurer, Secretary, Vice-President, and President of the Capital Area Purchasing Association and in so doing brought honor and distinction to Chesterfield County in the execution of her duties; and WHEREAS, Ms. Ellis successfully completed the TQI Advisor Certification Requirements on August 24, 1999; and WHEREAS, through dedication and perseverance and in accordance with the Purchasing Department's Cost Avoidance Program, Ms. Ellis has saved the taxpayers of Chesterfield County over one-half million dollars on technology equipment and maintenance and service contracts from 1991 to the present date; and WHEREAS, Ms. Ellis has generated and administered numerous requirements contracts during her tenure which have very successfully met the needs of county and school departments through effective, efficient, and cost saving procurement techniques; and WHEREAS, Ms. Ellis was always willing to take on any challenge presented to her with a positive ~can-do" oriented attitude and has always worked well in a team environment and displayed a determined effort to stay with a project until is was successfully concluded; and WHEREAS, Ms. Ellis has always remained calm under fire in her dealings with her customers and with vendors and was always thought of as a very friendly person and one of the nicest people you will ever meet; and WHEREAS, Ms. Ellis has served successfully on many teams and projects during her tenure with the county and such contributions both as a team member and as an individual contributed to the excellence which made it possible for the Purchasing Department on October 25, 1999 to be the eighth public procurement entity within the United States, Canada, Ireland, and England and the first locality or state agency in Virginia to receive national accreditation for purchasing excellence by the National Institute of Governmental Purchasing; and WHEREAS, Ms. Ellis displayed a commitment to duty along with an unwavering commitment to the highest ethical and moral standards while continually seeking to obtain the best value for the taxpayers of Chesterfield County; and WHEREAS, Ms. Ellis will be tremendously missed for the quality and caliber of her commitment and performance in the Purchasing Department and to its many customers. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes Ms. Mary A. Ellis and extends its appreciation for her 20 years of dedicated service to the county, congratulations upon her retirement, and best wishes for a long and happy retirement. 000034 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: Subject: December 14, 2005 Item Number: 8.B.1. ~o. Resolution Recognizing Mr. Robert M. Brooks, Parks and Recreation Department, Upon His Retirement County Administrator's Comments: County Administrator: Board Action Requested: Adoption of attached Resolution. Summary of Information: Recognizing the outstanding contributions of Mr. Robert M. Brooks for his sixteen years of service to Chesterfield County. Preparer: Michael S. Golden Attachments: Yes ~ No Title: Director-Parks and Recreation # 000035 RECOGNIZING MR. ROBERT M. BROOKS UPON HIS RETIREMENT WHEREAS, Mr. Robert M. Brooks retired on November 30, 2005 from the Chesterfield County Department of Parks and Recreation; and WHEREAS, Mr. Brooks began his public service with Chesterfield County as a maintenance worker in 1989 in the Environmental Engineering Department and continued to faithfully work in that capacity until his transfer to the Parks and Recreation Department Parks Division in 1996 as a maintenance worker and later as a principal maintenance worker; and WHEREAS, Mr. Brooks has provided excellent customer service, integrity and leadership in the maintenance of Chesterfield County park and school facilities; and WHEREAS, Mr. Brooks has been an invaluable asset to the Parks and Recreation Department for the past nine years; and WHEREAS, Mr. Brooks has been responsible for and instrumental in providing some of the best maintained park and school facilities in the county by which all other facilities are measured; and WHEREAS, Mr. Brooks has been dedicated, productive and dependable in his maintenance responsibilities; and WHEREAS, Mr. Brooks will be greatly missed by his co-workers, supervisors and the citizens of Chesterfield County whom he has served. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors recognizes the outstanding contributions of Mr. Robert M. Brooks, expresses the appreciation of all residents for his 16 years of service to Chesterfield County, and extends appreciation for his dedicated service to the county and congratulations upon his retirement, as well as best wishes for a long and happy retirement. 000036 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: December 14, 2005 Subiect: Item Number: 8.B.1.¢. Resolution Recognizing Lieutenant John P. "Jack" Murphy, III, Police Department, Upon His Retirement County Administrator's Comments: County Administrator: Board Action Requested: The adoption of the attached resolution. Summary of Information: Lieutenant John P. "Jack" Murphy, III retired from the Police Department after having provided over 21 years of service to the citizens of Chesterfield County. Preparer: Lt. Colonel James P. Bourque Title: Deputy Chief of Police Attachments: Ycs -~No //000037 RECOGNIZING LIEUTENANT JOHN P. "JACK" MURPHY, III UPON HIS RETIREMENT WHEREAS, Lieutenant John P. "Jack" Murphy, III retired from the Chesterfield County Police Department on August 1, 2005, after providing 21 years of quality service to the citizens of Chesterfield County; and WHEREAS, Lieutenant Murphy began his service to the Police Department as a volunteer Special Police Officer; and WHEREAS, Lieutenant Murphy has faithfully served the county in the capacity of Patrol Officer, Sergeant, and Lieutenant; and WHEREAS, Lieutenant Murphy was the first lieutenant assigned to the position of Terrorism Intelligence and Emergency Preparedness Coordinator, where he managed all of the Police Department's response to Homeland Security issues; and WHEREAS, Lieutenant Murphy was recognized for his participation in a crime and public safety forum hosted by the Greater Richmond Chamber of Commerce, where he presented a breakout session on terrorism that was well received by all that attended; and WHEREAS, Lieutenant Murphy has received numerous letters of thanks and appreciation for service rendered from the citizens of Chesterfield County; and WHEREAS, the Chesterfield County Police Department was instrumental in assisting the Richmond Division of the Federal Bureau of Investigation (FBI) in a significant Organized Crime Drug Enforcement Task Force, and Lieutenant Murphy, while serving as Sergeant of the Forensic Unit, received a letter of thanks for the superb forensic crime scene analysis that was conducted by the forensic staff after a shooting incident took place; and WHEREAS, Lieutenant Murphy has provided the Chesterfield County Police Department with many years of loyal and dedicated service; and WHEREAS, Chesterfield County and the Board of Supervisors will miss Lieutenant Murphy's diligent service. NOW, THEREFORE, BE IT RESOLVED, that the Chesterfield County Board of Supervisors recognizes Lieutenant John P. "Jack" Murphy, III, and extends on behalf of its members and the citizens of Chesterfield County appreciation for his service to the county, congratulations upon his retirement, and best wishes for a long and happy retirement. 000038 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: Subiect: December 14, 2005 Item Number: 8.B.1.~, Resolution Recognizing Sergeant R. Wayne Garber, Police Department, Upon His Retirement County Administrator's Comments: County Administrator: Board Action Requested: The adoption of the attached resolution. Summary of Information: Sergeant R. Wayne Garber retired from the Police Department after having provided over 20 years of service to the citizens of Chesterfield County. Preparer: Lt. Colonel James P. Bourque Title: Deputy Chief of Police Attachments: Ycs r--~ No 000039 RECOGNIZING SERGEANT R. WAYNE GARBER UPON HIS RETIREMENT WHEREAS, Sergeant R. Wayne Garber retired from the Chesterfield County Police Department on December 1, 2005, after providing 20 years of quality service to the citizens of Chesterfield County; and WHEREAS, Sergeant Garber has faithfully served the county in the capacity of Patrol Officer, Investigator, Detective, and Sergeant, and WHEREAS, Sergeant Garber began his service to the Police Department as a volunteer Special Police Officer; and WHEREAS, Sergeant Garber while serving as a patrol officer, received the 1988 Achievement Award for outstanding performance; and WHEREAS, Sergeant Garber served as the lead detective in the Charity Powers homicide case and due to his excellent interview and interrogation skills, a confession was obtained, the perpetrator was punished to the fullest extent allowed by law, and the taped confession has been used as a training tool for the FBI in Quantico, Virginia; and WHEREAS, Sergeant Garber served as negotiator Department's Police Emergency Response Team; and on the Police WHEREAS, Sergeant Garber received the Meritorious Service Award for his diligent and dedicated work with the Police Department's Negotiation Team for a 12-year period from 1992 to 2005; and WHEREAS, Sergeant Garber has received various letters of thanks and appreciation for service rendered from the citizens of Chesterfield County; and WHEREAS, Sergeant Garber has provided the Chesterfield County Police Department with many years of loyal and dedicated service; and WHEREAS, Chesterfield County and the Board of Supervisors will miss Sergeant Garber's diligent service. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes Sergeant R. Wayne Garber, and extends on behalf of its members and the citizens of Chesterfield County appreciation for his service to the county, congratulations upon his retirement, and best wishes for a long and happy retirement. 000040 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meetin~l Date: December 14, 2005 Subiect: Item Number: 8.B.1. Resolution Concurring with Town of Ashland's Economic Development Authority's Inducement Resolution for Bond Issuance for Goodwill Industries of Central Virginia County Administrator's Comments: ~,%~_~c~7~,~_~?, /x~/~~'~ County Administrator: Board Action Requested: The Board is requested to adopt the attached resolution concurring with Ashland's Economic Development Authority's bond issuance for a Goodwill Industries facility located in Chesterfield County. Summary of Information: Federal and state law permits local Economic Development Authorities to issue bonds to finance projects that are located in other localities, subject to the other locality's concurrence. Chesterfield was last asked to approve such a financing in 2000 when Clarke County issued bonds to Grafton School for facilities Grafton built in several locations, including a facility on Price Club Boulevard in Chesterfield. Last month, the Economic Development Authority of the Town of Ashland, Virginia (the "Ashland Authority") approved a request of Goodwill Industries of Central Virginia, Inc. ("Goodwill") for the issuance of the Ashland Authority's revenue bonds in an amount of $8,500,000. The proceeds of the bonds will be used to assist Goodwill in financing the acquisition of land and the construction, equipping and development of several facilities in the Richmond metropolitan area including the construction and equipping of a 16,060 square foot building to be used as a retail store and community training center on approximately 2.05 acres of land located at 1211 Alverser Drive in Chesterfield. The estimated value of the facility is $935,000. The Preparer: Steven L. Micas Title: County Attorney 0623:70544.1 Attachments: Yes ~ No DO004~_ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 projects will be used by Goodwill in the furtherance of its mission of training and employing people who experience disabilities and other barriers to employment. Accordingly, Ashland and Goodwill are asking the Board to adopt the attached resolution concurring with the Ashland Authority's issuance of the bonds. Concurrence in the issuance will assist in financing the project, but will not constitute an endorsement of the Bonds or the creditworthiness of Goodwill. Staff recommends approval. 000042 0623: 70544.1 RESOLUTION OF THE BOARD OF SUPERVISORS OF THE COUNTY OF CHESTERFIELD~ VIRGINIA The Economic Development Authority of the Town of Ashland, Virginia (the "Ashland Authority") has considered the application of Goodwill Industries of Central Virginia, Inc. (the "Applicant"), requesting the issuance of the Ashland Authority's revenue bonds in a principal amount not to exceed $8,500,000 (the "Bonds"). The proceeds of the Bonds will be used to assist the Applicant in financing the acquisition of land and the construction, equipping and development of the following facilities (together, the "Projects"): the acquisition of approximately 1.67 acres of land and the acquisition, improvement and equipping of a 10,000 square foot building to be used as a retail store and located at 10485 DowGil Road, Ashland, Virginia 23005 in the Town of Ashland, Virginia ("Ashland") · the construction and equipping of a 16,060 square foot building to be used as a retail store and community training center on approximately 2.05 acres of land located at 1211 Alverser Drive, Midlothian, Virginia 23113 in the County of Chesterfield, Virginia ("Chesterfield County") · the acquisition of approximately 6.38 acres of land and the acquisition, improvement and equipping of a 25,000 square foot building to be used as retail store and community training center located at 7147 Brandy Run Drive, Mechanicsville, Virginia 23111 in the County of Hanover, Virginia ("Hanover County") · the acquisition of approximately 4.8 acres of land and the construction and equipping of a 16,110 square foot building to be used as a retail store and community training center located at 65 Crater Circle, Petersburg, Virginia 23805 in the City of Petersburg, Virginia ("Petersburg") · the acquisition of approximately 2.52 acres of land at 6314-6336 Old Warwick Road located adjacent to the Applicant's facility at 6301 Midlothian Turnpike, Richmond, Virginia 23225 in the City of Richmond, Virginia ("Richmond") The Projects will be used by the Applicant in the furtherance of its mission of training and employing people with disabilities and others with barriers to employment. The Applicant's service area includes, among other areas, Ashland, Chesterfield County, Hanover County, Petersburg and Richmond. The Applicant is a Virginia nonstock, nonprofit corporation that has its principal place of business at 6301 Midlothian Turnpike, Richmond, Virginia 23235. The Applicant is exempt from income taxation under Section 501(c)(3) of the Internal Revenue Code of 1986, as amended (the "Code"). Section 147(f) of the Code and Section 15.2-4906 of the Code of Virginia of 1950, as amended (the "Virginia Code") provide that the highest elected governmental unit of the locality having jurisdiction over the issuer of private activity bonds and over the area in which any 000043 facility financed with the proceeds of private activity bonds is located must approve the issuance of the bonds. One of the Projects is located in Chesterfield County. The Board of Supervisors of the County of Chesterfield, Virginia (the "Board") constitutes the highest elected governmental unit of Chesterfield County. Following a public hearing held by the Ashland Authority on November 10, 2005, the Ashland Authority adopted a resolution (the "Inducement Resolution") in which it requested that the Board approve of the issuance of the Bonds by the Ashland Authority and concur with the Inducement Resolution. A copy of the Ashland Authority's Summary of Public Hearing, which includes the Inducement Resolution, a reasonably detailed summary of the comments expressed at the Ashland Authority's public hearing and the Applicant's Fiscal Impact Statements, has been filed with the Board. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE COUNTY OF CHESTERFIELD, VIRGINIA: 1. The Board accepts the Ashland Authority's Summary of Public Hearing, and approves the issuance of the Bonds by the Ashland Authority for the benefit of the Applicant, as required by Section 147(f) of the Code and Section 15.2-4906 of the Virginia Code, to permit the Ashland Authority to assist in the development and financing of the Projects in Ashland, Chesterfield County, Hanover County, Petersburg and Richmond. 2. The Board concurs with the Inducement Resolution. 3. The approval of the issuance of the Bonds does not constitute an endorsement to a prospective purchaser of the Bonds of the creditworthiness of the Projects or the Applicant. Further, as required by Section 15.2-4909 of the Virginia Code, the Bonds shall provide that neither the Ashland Authority, Ashland, Chesterfield County, Hanover County, Petersburg nor Richmond shall be obligated to pay the Bonds or the interest thereon or other costs incident thereto except from the revenues and moneys pledged therefor and neither the faith and credit nor the taxing power of the Commonwealth of Virginia nor any political subdivision thereof, including the Ashland Authority, Ashland, Chesterfield County, Hanover County, Petersburg and Richmond, shall be pledged thereto. 4. This resolution shall take effect immediately upon its adoption. Adopted: December 14, 2005 000044 2 CERTIFICATION The undersigned Clerk of the Board of Supervisors of the County of Chesterfield, Virginia hereby certifies that the foregoing constitutes a true, correct and complete copy of a Resolution duly adopted by the Board of Supervisors of the County of Chesterfield, Virginia at a meeting duly called and held on the 14th day of December, 2005 and during which a quorum was present and acting throughout, by the vote set forth below, and that such Resolution has not been repealed, revoked, rescinded or amended: Board Member Present/Absent Vote Edward B. Barber Richard M. King, Jr. Renny Bush Humphrey Kelly E. Miller Arthur S. Warren WITNESS, my hand and the seal of the Board of Supervisors of the County of Chesterfield, Virginia, this __ day of December, 2005. (SEAL) Clerk, Board of Supervisors of the County of Chesterfield, Virginia 14 i 3492v2 204064.013 -3- 000045 Meeting Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA December 14, 2005 Page I of 3 Item Number: 8.B.2. Subiect: Approval of FY2006 School Grant Revisions County Administrator's Comments: /i J County Administrator: Board Action Requested: The School Board requests the Board of Supervisors to increase the FY2006 School Grants Fund Instruction appropriation category by $479,963 and increase the FY2006 School Grants Fund Pupil Transportation appropriation category by $10,000 for a total change to the School Grants Fund of $489,963. Summary of Information: Chesterfield County Public Schools (CCPS) receives grants from various funding sources each year. The School Board's FY2006 Approved Annual Financial Plan included an appropriation of $21,434,600 for 22 grants and 365.9 full-time equivalent positions in the School Grants Fund. Since this approval, the school division has received notification of continued funding for four grants (Carol White Physical Education Grant $334,350; Federal Calculator Grant $84,533; Chesterfield to Chesapeake: Teaching the Watershed $33,417; and Project Graduation $43,500) that were not originally included in the FY2006 budget. Preparer: _Billy K. Cannaday, Jr., Superintendent Title: Superintendent Attachments: Yes ~-~ No 000046 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 3 CCPS has received notification of three new grants for FY2006 as well. State funding has been made available for an Adult Education grant in the amount of $42,409 and federal funding for a 21st Century Grant for the Falling Creek schools in the amount of $155,000. Also, CCPS has received notification of a $10,000 donation to Harrowgate Elementary for the Parent Partners Grant. These additional funds will be used to enhance the current instructional programs within CCPS. These revisions, including several changes to budgeted grants, require Board approval. The total increase to school appropriations is $489,963 with an increase of 0.5 FTE. EVALUATION/ANALYSIS Attachment A reflects the FY2006 approved budget for grants compared to actual grant awards received. Below is a brief description for the three new grants. Falling Creek Schools 21st Century Learning - CCPS received notification from the State Department of Education on May 6, 2005 of a grant award in the amount of $155,000 for the Falling Creek Schools 21st Century Learning Centers. These funds will be used to increase after-school academic and recreational opportunities for students at the elementary school and for additional reading support at Falling Creek Middle. The Boys and Girls Club of Metro Richmond, Community Services Board, Chesterfield Police Department and Meadowbrook Area Community Council will partner with the schools on this three-year project. No local funds are required. Racing to the GED - CCPS received notification on October 5, 2005 from the State Department of Education of a grant award of $42,409. According to the 2000 census, 14.8% of Chesterfield residents between the ages of 18 to 64 do not have a high school diploma or GED equivalency. This grant will provide funds to raise public awareness and target this population for opportunities to get their GED. No local funds are involved. Harrowgate Parent Partners - CCPS received notification from the Cameron Foundation of a donation to Harrowgate Elementary to fund a Parent Partner Grant at that location. The purpose of this program is to increase student achievement by creatively involving and empowering parents in their children's education. The funds will be used to purchase educational materials for use by both the parents and the students. No local funds are involved. 000047 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 3 of 3 Meeting Date: December 14, 2005 Budget and Manaqement Comments: This item requests the Board to approve an increase of $489,963 in the School Grants Fund (increase of $479,963 in Instruction and $10,000 in Pupil Transportation) to reflect the appropriate dollar amounts per approved grant agreements for FY2006 as per Attachment A. Preparer: Rebecca T. Dickson Title: Director, Budget and Manaqement 000048 Attachment A FY06 SCHOOL BOARD GRANT REVISIONS Increase FY06 Approved FY06 Award (Decrease) FTE Federal Grants Special Education IDEA 10,400,000 9,883,425 -516,575 -1.0 Special Education Preschool 220,000 226,986 6,986 0.0 Carl Perkins 560,000 572,303 12,303 0.0 Title I 3,900,000 4,233,486 333,486 0.5 Title I1 - Part A 378,900 740,935 362,035 0.0 Title II - Class Size Reduction 1,019,100 664,200 -354,900 0.0 Title II-D Technology 112,000 108,634 -3,366 0.0 Title V Innovative Education 140,000 116,949 -23,051 0.0 Headstart 1,250,000 1,254,628 4,628 1.0 Drug Free Schools 200,000 190,772 -9,228 0.0 High Schools that Work 7,500 7,500 0 0.0 SLIVER Grant 135,000 82,948 -52,052 0.0 Refugee School Impact 5,300 5,300 0 0.0 Limited English Proficiency 175,000 191,992 16,992 0.0 Jobs for Virginia Graduates 20,000 0 -20,000 0.0 Teaching American History (Title V) 226,300 234,388 8,088 0.0 Carol White Physical Ed Grant 0 334,350 334,350 0.0 VCU META Grant 150,500 150,500 0 0.0 Federal Calculator Grant 0 84,533 84,533 0.0 Chesterfield to Chesapeake 0 33,417 33,417 0.0 FC Schools 21 st Century Learning 0 155,000 155,000 0.0 Sub-Total Federal 18,899,600 19,272,246 372,646 0.5 State Grants ISAEP 50,000 47,152 -2,848 0.0 Gov.'s Technology Initiative 1,610,000 1,610,000 0 0.0 Project Graduation 0 43,500 43,500 0.0 Jobs for Virginia Graduates 0 25,000 25,000 0.0 Racing to GED 0 42,409 42,409 0.0 Sub-Total State 1,660,000 1,768,061 108,061 0.0 Local Grants Truancy Reduction 205,000 204,256 -744 0.0 Jobs for Virginia Graduates 85,000 85,000 0 0.0 High Schools That Work 5,000 5,000 0 0.0 Bensley Extended Day (CDBG) 8,000 8,000 0 0.0 Gov.'s Technology Initiative 322,000 322,000 0 0.0 Harrowgate Parent Partners 0 10,000 10,000 0.0 Grant Administration 250,000 250,000 0 0.0 Sub-Total Local 875,000 884,256 9,256 0.0 I TOTALS 121,434,600 121,924,563 I 489,96310'51 060049 PRESENT: VIRGINIA: At a regular meeting of the Chesterfield County School Board held Tuesday evening, November 15, 2005, at seven- thirty o'clock in the L. C. Bird High School Auditorium Dianne E. Pettitt, Chairman Thomas J. Doland, Vice-Chairman James R. Schroeder RESOLUTION On motion of Dr. Schroeder, seconded by Mr. Doland, the School Board requests the Board of Supervisors to approve an increase of $479,963 to the Instruction appropriation category and an increase of $10,000 to the Pupil Transportation appropriation category for the following grants: Grant Title Fundin.q Source Amount Special Education IDEA Preschool Handicapped Carl Perkins Vocational Education Title I Title Il-Part A Title Il-Class Size Reduction Title II-Part D Technology Title V Headstart Drug Free Schools Sliver Grant Limited English Proficiency Jobs for Virginia Graduates Teaching American History Carol White Physical Education Chesterfield to the Chesapeake Falling Creek Schools 21st Century Federal Calculator Grant Sub-total Federal Federal IDEA Federal IDEA Federal Perkins Federal Title I Federal Title II Federal Title II Federal Title II Federal Title V Federal Headstart Federal Drug Free Federal IDEA Federal Title III Federal Jobs Federal Title V Federal Federal Federal Federal Title V -516 575 6 986 12 303 333 486 362 035 -354 900 -3 366 -23 051 4 628 -9 228 -52 052 16 992 -20 000 8 088 334 350 33 417 155 000 84 533 372 646 000050 Grant Title Funding Source Amount ISAEP Project Graduation Jobs for Virginia Graduates Racing to the GED Sub-total State Truancy Reduction Harrowgate Parent Partners Sub-total Local State State State State Local/CDBG Local/Donation -2,848 43,5O0 25,000 42,409 108,061 -744 10,000 9,256 Total increase to Instruction appropriation category Total increase to Pupil Transportation appropriation category Total increase to the School Grants Fund $479,963 $ 10,000 $489,963 Carol Timpano, School I~oard Clerk Billy K. C~'~aday, Jr., SuperiCje~rft 00005:1. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 4 Meetin~l Date: December 14, 2005 Item Number: 8.B.3. Subject: Approval of FY2006 School Operating Fund Revisions County Administrator's Comments: County Administrator: Board Action Requested: The School Board requests the Board of Supervisors to revise appropriations within several categories in the FY2006 School Operating Fund as follows: increase Administration/Attendance and Health by $253,500; increase Pupil Transportation by $700,000; increase Operations and Maintenance by $850,000 and decrease Instruction by $1,803,500; and reappropriate the FY2005 ending balance of $389,530 to the Appomattox Regional Governor's School. Summary of Information: The School Board approved its FY2006 financial plan on April 26, 2005. This review will provide a status of the current year budget as of the end of October and includes recommendations associated with unanticipated revenue and expenditure changes since the budget was approved. Although the information contained in this memorandum encompasses all of the needed changes to the budget at this time, we continue to have concerns particularly in the areas of fuel and natural gas. The costs in these areas have either steadily increased or have been very unpredictable for some time. We will continue to monitor these costs and provide more information at midyear or year-end as needed. Preparer: Billy K. Cannaday, Jr., Title: Superintendent Attachments: Yes [---] No ~00052 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 4 School Operating Fund Revenue State Revenue (581,800) September 30, 2005 membership, reported at 56,750 for our 58 school locations and the governor's schools, results in an increase of 174 students from projected membership for those same locations. However, there are two factors that will cause ADM to be 157 students lower than projected, resulting in the indicated loss in state revenue. In the past, both Chesterfield night school students and non-public school students have been counted in student membership as ~one" student each. ADM state reporting requires that we count these students by the number of classes they take, for example, as a .25 student or a .5 student, rather than 1 student. The number of non-public school students, in particular, has grown exponentially over time (up from 36 in FY2005 to 115 in FY2006), making it difficult to project average daily membership. We are now receiving additional data from the student information system to allow us to better project ADM in the future. S~,mLer School Revenue 83,250 Tuition for Coordinated Studies summer school was greater than anticipated, permitting that program to add some much needed staff and materials (as reflected in the expenditures below). Total Revenue Change $(498,550) School ODerating Fund ExDenditures Health Insurance Savings $(2,500,000) The actual rate increase for health insurance was 9.9% rather than the budgeted 15%, with a decrease in the rate for dental, yielding the indicated savings. We will continue to monitor these costs following open enrollment to determine if we are meeting our projections for increased participation. A variance from those projections could affect this savings. School-age Census 253,500 Funds were budgeted in FY2005 to conduct the triennial census of school age population required by State Code. While the majority of the work was completed in the spring of 2005, final work was not completed until summer of 2005. Funds for this project were inadvertently not encumbered in FY2005 and therefore were not re-appropriated in FY2006. These funds must be included at this time in order to pay for the services rendered. 000058 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 3 of 4 Fuel and Natural Gas 2,100,000 The sharp increases in fuel appear to be leveling out at this time, but continue to be above last year's costs and the budgeted amount for FY2006. Consequently, staff is recommending the addition of $1.5 million to the fuel account. Natural gas prices have increased more than 60% resulting in the addition of $600,000 to that account for FY2006. Coordinated Studies 83,250 Associated staffing and materials to be funded with the greater than anticipated tuition from coordinated studies summer school. Staffing Reserve ($1,053,200) The FY2006 adopted budget contained a staffing reserve to address any unanticipated growth that might occur. As previously mentioned, actual membership was higher than projected; however, not all of the reserve was needed to maintain Board-approved staffing standards. Fund Balance 617,900 It is recommended that the remaining savings be added to fund balance to ensure that we are able to carry forward the required $1,000,000 fund balance for the next year's budget and to prepare for further changes in natural gas and fuel expenditures, should they occur. Total Expenditure Change $ (498,550) Chesterfield County is the fiscal agent for the Appomattox Regional Governor's School, which had an ending balance of $389,530. These funds should be reappropriated to the Governor's School for use in FY2006 as follows: $10,400 as a transfer to grants, $33,300 as a major maintenance reserve and the remaining $345,830 as one-time expenditures. 000054 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 4 of 4 Meeting Date: December 14, 2005 Budget and Management Comments: The School Board is requesting that the Board of Supervisors: a) Approve the revenue appropriation revisions within the school operating budget and increase or decrease the budgeted school expenditure appropriation categories as follows: Increase Admin./Attendance & Health $ 253,500 Increase Pupil Transportation 700,000 Increase Operations & Maintenance 850,000 Decrease Instruction (1,803,500) The net change to the school operating budget is a reduction of $498,550. b) Re-appropriate the Appomattox Regional Governor's School ending June 30, 2005 fund balance of $389,530 as follows: Transfer for Grants $ 10,400 Major Maintenance Reserve 33,300 One-time Expenditures 345,830 Preparer: Rebecca T. Dickson Title: Director, Budget and Management 000055 PRESENT: VIRGINIA: At a regular meeting of the Chesterfield County School Board held Tuesday evening, November 15, 2005, at seven-thirty o'clock in the L. C. Bird High School Auditorium Dianne E. Pettitt, Chairman Thomas J. Doland, Vice-Chairman James R. Schroeder RESOLUTION WHEREAS, the ending balance for FY2006 is currently projected at $1,000,000 fulfilling the requirement for the FY2007 budget; and, WHEREAS, expenditure savings have been identified as part of this first quarter review primarily as a result of savings in health insurance and the staffing reserve; and, WHEREAS, current projections indicate shortfalls in fuel and natural gas and funding for conducting the triennial census that require revisions in appropriations as follows: Category Increase Decrease Total Instruction $(1,803,500) $(1,803,500) Administration 253,500 253,500 Pupil Transportation 700,000 700,000 Operations & Maint 850,000 850,000 Total $1,803,500 (1,803,500) $ 0 NOW, THEREFORE, BE IT RESOLVED, that on motion of Mr. Doland, seconded by Dr. Schroeder, the School Board hereby requests the Board of Supervisors to revise appropriations as shown above and to reappropriate the FY2005 ending balance of $389,530 to the Appomattox Regional Governor's school for a transfer to grants, a maintenance reserve and one time expenditures. ~_[_~1 Timpano, ~lerk % Superintendent ~ 000056 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 3 Meeting Date: December 14, 2005 Item Number: 8.B.4. Subject: Support of the Virginia Department of Transportation's (VDOT) Request to Award the Bon Air Sidewalk and Streetlight Project Contract County Administrator's Comments: /~..¢d~]J~,J~ /~-~r~v~-c(' County Administrator: Board Action Requested: The Board is requested to support VDOT's request to award the Bon Air Sidewalk and Streetlight project contract. Summaryoflnformation: VDOT is asking the county's concurrence in awarding the Bon Air Sidewalk and Streetlight project contract. The project is being managed and funded by VDOT. The FY06 budget that was adopted by the Board of Supervisors in June 2005 included an allocation of $368,799 to the project. The project budget at that time was estimated to be $3.61M (preliminary engineering, right-of-way, and construction). VDOT now advises us that the budget is $4.68M with the difference primarily being attributed to an increase in the construction bid and project inspection costs. (Continued on next page) Preparer: R.J.McCracken agen618 Title: Director of Transportation Attachments: Yes No # OOO05? CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 3 Summary of Information: (continued) VDOT has also informed us that their updated FY07 revenue forecast has increased by $877,301. These additional funds could be allocated to the project so that it can move forward, without adversely impacting any other project in the Six-Year Plan. It should be noted that if the forecasted amounts do not materialize, it may be necessary to delay schedules of other projects in the Plan. The Bon Air Sidewalk and Streetlight Project has been ongoing since 1996. In light of the investment already made to the project and the moral obligation to the community, we recommend that we advise VDOT to award the contract and allocate the necessary funds to the project. Recommendation: Staff recommends the Board support VDOT's award of the Bon Air Sidewalk and Streetlight construction contract and allocation of additional funds to the project. District: Midlothian 0000:58 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 3 of 3 Meeting Date: December 14, 2005 Budget and Management Comments: The Board has previously agreed to assume all electric costs and maintenance of the light poles once installed. The electric cost is estimated to be $5/pole per month or $7,20Q annually, to begin in FY2008. This cost will be addressed in the upcoming FY2007/FY2008 budget process. The county will also contract with an outside vendor on an as needed basis to perform any required maintenance that may occur. This will be the first time that the county will assume maintenance on street lights; therefore, the annual maintenance costs are not known at this time. However, staff believes that the FY2008 maintenance costs will be minimal. The maintenance costs will be reviewed in future budget deliberations. Preparer: Rebecca T. Dickson Title: Director, Budget and Management 000059 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meetin~l Date: Subiect: December 14, 2005 Item Number: 8.B.5. Award of Contract to The Computer Solutions Company to Upgrade Computer Systems for the Real Estate Assessor and the Treasurer's Office County Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisors is requested to authorize the County Administrator to enter a contract with The Computer Solutions Company in the amount of $643,500. Summary of Information: The County's Technology Improvement Program has two projects to upgrade computer systems for the Real Estate Assessor and the Treasurer's Office. The projects require specialized contract programmer services to supplement County staff. RFP #05-5166-9120 is for contract application development services to assist with the design, development and implementation of a new Real Estate Assessments and Accounts Receivable System. The requirements are for two Microsoft application developers to assist county staff with application and database design, report design and development, application development and testing and application implementation. Preparer: William G. Russell Title: Interim Director Attachments: [--~ Yes No #0000~;0 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meeting Date: December 14, 2005 Budget and Management Comments: This item requests that the Board consider the award of a contract for specialized application development services with The Computer Solutions Company to upgrade computer systems for the Real Estate Assessor and Treasurer's Office. The total contract amount is $643,500. Sufficient funds are appropriated and available as part of the Technology Improvement Plan to award the contract. Preparer: Rebecca T. Dickson Title: Director, Budget and Management 00006~. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: December 14, 2005 Item Number: 8.B.6. Subiect: Approval of a Request from Wayne G. Appelman for an Exception to the Use of Public Wastewater for a Proposed Residential Structure Located at 6900 Belmont Road County Administrator's Comments= /~'~_.c~?~y)~_~ ~ ~-~]~3~4~'z"~ County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors approve Wayne G. Appelman's request for an exception to the use of public wastewater provided Mr. & Mrs. Appelman execute the Agreement; and authorize the County Administrator to execute any necessary documents. Summary of Information: Staff received a request on February 17, 2005 from Wayne G. Appelman for an exception to the use of public wastewater for a proposed home located at 6900 Belmont Road. Under Section 18-61 of the Chesterfield County Code, the Board of Supervisors may grant an exception to the requirement to use public wastewater when the Director of Utilities, County Attorney and the County Administrator have determined that connecting to the utility system is physically impractical which would prevent an extension of the utility system in accordance with the latest Chesterfield County Water and Sewer Specifications and Procedures Manual. Staff has evaluated the request and findsthat this situation qualifies as an exception to the use of public wastewater. Staff is recommending approval provided Mr. & Mrs. Appelman executes the Agreement prepared by the County Attorney's Office that they shall connect any residence or other structure designed for human occupancy to the Chesterfield County wastewater system within 45 days after the Director of the Chesterfield County Department of Utilities, or his designee, notifies them that the conditions by which this approval is being granted no longer exists. District: Dale Preparer: Crai.q S. Bryant Attachments: Title: ]mo Director of Utilities 000062 VICINITY SKETCH 6900 Belmont Rd. 6900 Chesterfield County Department of Utilities 0000(;3 5200 Jessup Road Richmond, VA 23234 February 15, 2005 Mr. Bill Wright 9840 Government Center Parkway Chesterfield, VA 23832 Dear Mr. Wright: I am the owner of the property at 6900 Belmont Road, Plat and Property record attached. This 6.5-acre parcel is currently improved with a 3-bedroom house constructed in 1936. I am debating, whether to remodel, or demolish the existing house and erect a new residence. My preference is to rebuild, and the plan I would like to build would surely surpass by quite a bit the value of the existing structure. Financial considerations will be crucial and deciding factors in my decision. As you can see, the property fronts on Falling Creek. I was aware that a sewer line was installed some years ago, on the opposite side of the creek but did not realize until very recently that my property might have access to it. The house is currently connected to a viable septic system that has served flawlessly for over 50 years. Though I now know the property has access to the sewer, my research reveals that connecting to it would be quite involved and would require a monetary outlay that does not seem feasible. Therefore, I am hereby making a request for exemption, from requirement to connect to public sewer. I hope that you find my request to be reasonable. Thanking you in advance for whatever consideration you can provide, I remain: Sincerely, Wayhe A~pelman P.S. In addition to above address, I may be contacted as follows: Home Phone: 804-275-0981 Cell Phone: 804-920-3119 Office: 804-276-5253 000064 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meetin~l Date: December 14, 2005 Item Number: 8.B.7. Subiect: Renewal of Lease of Property for the Office of Community Development Block Grant County Administrator's Comments: County Administrator: BoardAction Requested: Approve the renewal of lease with J. C. M. Partnership, for 1426 square feet of office space at 10100 Ironbridge Road, Suite 110 for the Office of Community Development Block Grant and authorize the County Administrator to execute the lease agreement. Summary of Information: In anticipation of the completion of the Community Development Building, staff has negotiated renewal of the CDBG lease through August 18, 2006 with the option to extend the lease month to month through December 18, 2006 for $2,134.12 per month. Funds for the current year are in the operating budget. Future years rent payments are subject to annual appropriation by the Board. District: Dale Preparer: John W. Harmon Title: Ri,qht of Way Mana.qer Attachments: ¥C$ No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meeting Date: December 14, 2005 Bud.qet and Mana.qement Comments: This item requests that the Board consider the renewal of a lease to provide office space for the Community Development Block Grant office. The monthly lease amount is $2,134.12 from January 19, 2006 through August 18, 2006 with the option to rent month-to-month through December 18, 2006. The Community Development Block Grant office anticipates moving to the Community Development Building once it is completed and rent may be negotiated at that time. Sufficient funds are available in the current year operating budget. Preparer: Rebecca T. Dickson Title: Director, Budget and Manaqement 000066 VICINITY SKETCH Renewal of Lease of Property for the Office of Community Development Block Grant MIMMS DR 1o 1oo ironbrige 0 Chesterfield County Department of Utilities 1 Iici eq~a~ ~SB/eet 00006"2 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of~_. Meetin~l Date: December 14, 2005 Item Number: 8.B.8. Subiect: Approval of Lease Addenda for Office Space at Court Square for the Planning Department' s Long Range Planning and Code Compliance Offices County Administrator's Comments: //~?~_ ~~ ~ County Administrator: Board Action Requested: Authorize the County Administrator to execute lease addenda for office space at Court Square for the Planning Department's Long Range Planning and Code Compliance Offices. Summary of Information: The County entered into lease agreements with CS Development Company, Inc. for Long Range Planning from August 1, 2002 through July 31, 2007 and Code Compliance from June 1, 2002 through July 31, 2007. Due to the anticipated completion of the Community Development Building, staff is requesting that the terms be amended to run through August 31, 2006 with the option to extend the leases on a month to month basis through December 31, 2006. Approval is recommended. District: Dale Preparer: John W. Harmon Title: Right of Way Manager Attachments: Ycs ---]No # 000065 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meeting Date: December 14, 2005 Budget Comments: This item requests that the Board authorize the County Administrator to execute lease addenda to the existing lease agreements between the County and C S Development Company, Inc., for office space at Court Square for the Planning Department's Long Range Planning and Code Compliance offices. The existing lease agreements run through July 31, 2007. Staff is recommending that the terms be amended to run through August 31, 2006 with the option to extend the leases on a month to month basis through December 31, 2006. Funding in the amount of $34,500 is available in the Planning Department's submitted FY2007 budget to cover lease expenses through December 31, 2006. Preparer: Rebecca T. Dickson Title: Director, Bud.qet and Manaqement 0000~;9 VICINITY SKETCH Approval of Lease Addenda for Office Space at Court Square for the Long Range Planning and Code Compliance Offices. 2 5 7 8 4 ~ 11 9 10 MIMMS DR 9842 & 9844 Lori Rd UJ CT T ',D DR RD c°~°~s PLZ Chesterfield County Department of Utilities lack eqea~ il&5? 1~et 000070 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: December 14, 2005 Item Number: 8.B.9.a. Subject: County Administrator's Comments: County Administrator: Request Permission to Install a Private Water Service Within a Private Easement to Serve Property at 7509 Midlothian Turnpike Board Action Requested: Grant Lighting-Up, LLC permission to install a private water service within a private easement; subject to the execution of a license agreement and authorize the County Administrator to execute the water connection agreement. Summary of Information: Lighting-Up, LLC has requested permission to install a private water service within a private easement to serve property at 7509 Midlothian Turnpike. This request has been reviewed by staff and approval is recommended. District: Midlothian Preparer: John W. Harmon Title: Ri.qht of Way Mana.qer Attachments: ¥CS --]No # VICINITY SKETCH REQUEST PERMISSION TO INSTALL A PRIVATE WATER SERVICE W1THIN A PRIVATE EASEMENT TO SERVE PROPERTY AT 7509 MIDLOTHIAN TURNPIKE Chesterfield County Department of Utilities 1 bcl eq~a~ ~,16~? eet OOO0?2 PROPOSED \ \ '16' PRIYATE ~ c~lP~iN~ ~ ~CG~ISITION LLC W&T[~UNE Pi~ ~.i~1o~25~Z°oo0o ~EM:ENT 7415 MIDLO~!A~ ~KE." PBC-RICHHOND LLC ~ ~ 1~ ' . Pin No. 762706554100000 ,.~ 7545 MIDLO~IAN ~KE. o.s.~s D.B.5377 Pg.892 , N 3,706,~09,68' ' E 11,76~,778,96~ ~--~ ~ ~ '/ /. .. .  · ~ P~T SHOWING ~ ~ ~ ~ A 16 PRIVATE WA~R EAS~ENT ~ · ' ~. · ~ ~' ACE~ THE PR'o~ER~.OF CHIPPENHAH SQ ACQUI'$1TION LLC CLOVER HILL DISTRI'CT~' ¥. 5o' ~oo' CHESTERFIELD COUNTY, VIRGINIA. Scale 1"- ~0° PREPARE:D FROM ~ENT _1~.15 ill 1 eg$O2~%f lg!12007/,, f19620075, AND COUN1Y PRO~ECT CHE;S~RB.D COUlfl'Y, VIRGINIA els SYSTEM o i0o73 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of I Meetin~l Date: December 14, 2005 Item Number: 8.B.9.b. Subiect: Request Permission for a Proposed Private Water Line to Encroach Within a Sixteen-Foot Easement and Variable Width Sewer Easements Across Lots 52 and 53, Block B, Trampling Farms, Section A County Administrator's Comments: ~'~___ c_c~~ ¢_~ /~-~~ ~~ County Administrator: BoardAction Reques~d: Grant Hoyt G. Hooper, Jr. and Ilona K. Hooper, permission for a proposed private water line to encroach within a 16' easement and variable width sewer easements across Lots 52 and 53, Block B, Trampling Farms, Section A, subject to the execution of a license agreement. Summary of Information: Hoyt G. Hooper, Jr. and Ilona K. Hooper, have requested permission for a proposed private water line to encroach within a 16' easement and variable width sewer easements across Lots 52 and 53, Block B, Trampling Farms, Section A. This request has been reviewed by staff and approval is recommended. District: Dale Preparer: John W. Harmon Title: Ri.qht of Way Mana.qer Attachments: Yes [---~ No 000074 VICINITY SKETCH REQUEST PER_MISSION FOR A PROPOSED PRI~%~TE %VATER LINE TO ENCROACH WITHIN A SLXTEEN FOOT EASEA,H~NT A_ND %54_RLX_BLE %VIDTH SEXVER EASEI~.I'FNTS ACROSS LOTS 52 A2qD 53 BLOCK B TIL, kMPLING FAR_5IS SECTION A ON O2- HOLDEN RD JES: STATI ~PL CATTERI ~N Chesterfield Coun~ Department of Utilities 1 lick eqial~ ¢16.67 }et OOOO75 ~00076 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of I Meeting Date: December 14, 2005 Item Number: 8.B.10. Subject: State Road Acceptance County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: Dale: Midlothian: Matoaca: Five Forks Village South, Section 1 Five Forks Village South, Section 2 Rosemont, Section I Tanner Village Sec.C Preparer: Richard M. McEIfish Title: Director, Environmental En.qineerinq Attachments: Yes -~No #000077 TO: Board of Supervisors FROM' Department of Environmental Engineering SUBJECT: State Road Acceptance - FIVE FORKS VILLAGE SOUTH, SEC1 DISTRICT: DALE MEETING DATE: 14 December 2005 ROADS FOR CONSIDERATION' COGBILL RD SCOTTS BLUFF CT SCOTTS BLUFF LN SCO'l-rs BLUFF TER SCO-I-I-S BLUFF WAY TOWNSBURY CT TOWNSBURY RD TOWNSBURY TER CREEK LN Vicinity Map: FIVE FORKS VILLAGE SOUTH, SEC1 Produced By Chesterfield County GIS O000?S TO: Board of Supervisors FROM: Department of Environmental Engineering SUBJECT: State Road Acceptance - FIVE FORKS VILLAGE SOUTH, SEC 2 DISTRICT: DALE MEETING DATE: 14 December 2005 ROADS FOR CONSIDERATION: COGBILL RD KNIGHTVVOOD CT KNIGHTVVOOD LN KNIGHTWOOD PL SPRINGMOUNT RD SPRINGMOUNT TER Vicinity Map: FIVE FORKS VILLAGE SOUTH, SEC 2 PL / - Produced By Chesterfield County GIS 000079 TO: Board of Supervisors FROM: Department of Environmental Engineering SUBJECT: State Road Acceptance- ROSEMONT, SEC I DISTRICT: MIDLOTHIAN MEETING DATE: 14 December 2005 ROADS FOR CONSIDERATION' LASTINGHAM DR Vicinity Map: ROSEMONT, SEC I Produced By Chesterfield County GIS O000SO TO: Board of Supervisors FROM: Department of Environmental Engineering SUBJECT: State Road Acceptance - TANNER VILLAGE, SEC C DISTRICT: MATOACA MEETING DATE: 14 December 2005 ROADS FOR CONSIDERATION: JEFFRIES PL JEFFRIES WAY Vicinity Map: TANNER VILLAGE, SEC C ES PL ..... Produced By Chesterfield County GIS 000081 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: December 14, 2005 Item Number: 8.B.11. Subject: Authorize a Six-Month Emergency Extension of the Existing Lease Between the County and the Richmond Area Association of Retarded Citizens for the Operation of Camp Baker County Administrator's Comments: County Administrator: Board Action Requested: The Board is requested to authorize a six-month emergency lease extension between the County and the Richmond Area Association of Retarded Citizens for the operation of Camp Baker. Summary of Information: In 1983, the Board of Supervisors first executed a lease with the Richmond Area Association for Retarded Citizens (nARC") permitting ARC to operate the County's Camp Baker facility. Camp Baker, located off of Beach Road, provides programs and services for physically and mentally handicapped individuals. The current lease began on January 1, 1991 and will expire on December 31, 2005. Staff has engaged in negotiations with ARC to renew the Camp Baker lease, but the parties have not yet reached agreement on all of the terms for another long term lease; accordingly, Staff recommends that the Board authorize an emergency extension of the lease on the same terms and conditions while the parties continue to discuss terms for a long term lease. Preparer: Steven L. Micas Title: County Attorney 2723:70600.1(70601.1) Attachments: Yes No O0008P. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2. Meetin~l Date: Subject: December 14, 2005 Item Number: 8.B.12. Purchase of a Parcel of Land from Randolph and Julia Campbell County Administrator's Comments: /~.. ~7~ c/ /4~/~71~o~--~ '~ County Administrator: Board Action Requested: The Board is requested to authorize purchase of the parcel of land located at 4356 Ketcham Drive from Randolph and Julia Campbell. Summary of Information: Randolph and Julia Campbell have made a claim to the County for property damage resulting from a sewer backup at their home, located at 4356 Ketcham Drive, on November 27, 2004. As part of the settlement of the claim, the Campbells have agreed to transfer title to the property to the County in exchange for payment of the sum of $161,500, which is the amount that the real estate assessors office has indicated is the fair market value appraisal of the value of the home. Funds for the purchase will be paid from the Risk Management Fund. At this time, staff intends to repair the damage caused by the sewer back up and then re-sell the home. Preparer: Steven L. Micas Title: County Attorney 0505:70614.1 Attachments: ---]Yes No #{)00083 CH ESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meeting Date: December 14, 2005 Budqet and Management Comments: This item requests that the Board consider the payment of $161,500 to purchase property at 4356 Ketcham Drive as part of the settlement of a claim to the County resulting from a sewer backup at the home. Sufficient funds are available in the Risk Management Fund to cover the purchase of this property. Preparer: Rebecca T. Dickson Title: Director, Budget and Management CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: December 14, 2005 Item Number: 8.B.1;, Subiect: Request to Quitclaim a Portion of a Fifty-Foot Ingress/Egress Easement Across the Property of Lifestyle Homes at Ivystone, LLC County Administrator's Comments: County Administrator: Board Action Requested: Authorize the Chairman of the Board of Supervisors and the County Administrator to execute a quitclaim deed to vacate a portion of a 50' ingress/egress easement across the property of Lifestyle Homes @ Ivystone, LLC. Summary of Information: Townes Site Engineering has requested the quitclaim of a portion of a 50' ingress/egress easement across the property of Lifestyle Homes @ Ivystone, LLC as shown on the attached plat. Staff has reviewed the request and approval is recommended. District: Bermuda Preparer: John W. Harmon Title: Right of Way Mana.qer Attachments: Yes --]No 000085 VICINITY SKETCH REQIrEST TO QUITCLA_~,I A PORTION OF A FlltTY FOOT INGRESS/EGRESS EASEI~,flENT ACROSS TI-~ PROPERTY OF LIFESTYLE HOI~,IES (t_i) IVYSTONE LLC ENON CHURCH ROAD Chesterfield Count~ Department of Utilities 1 bol eq~al~ 1552.3 000086 THIS SURV£Y IS SUBJECT TO ANY £AS£HENT OF' R£C~I~) AN/D OTHER F:)ERTINENT FACTS VHICH A TITLE SEARCH HIGHT BI$CLfl$E. THI$ SURVEY VAS HA~E FOR THE PURPOSE OF' I~ENTI£YING LEGAL BDUNI14RI£$. THIS SURVEY 1~7E$ NDT PURPORT TO I~ENTIFY ENVIRDNHENTAL FEATURES SUCH ~$ DR POLLUTANTS VHICH AN ENVIRDNHENTAL 4SSE$St4ENT VOULE I~ENTI£Y. C~ILM~HI~A~usl ~LT,~ ITANGENTI cr 1~2,.M 1~9.331 w.~,~j- I 2~ I S09"I5'25"'W 526.38 STATE ROUTE COUNTY PROJECT NO,~ ~-04~ SITE PL~ ~ ..... GRAPHIC SCALE IQO 0 SO 100 ( IN l~r ) inch - tO0 ft. LI l~J4 I S57'20',,~I'W LIFESTYL~ HOMES · IWSTOVE. tLC GPIN: 816644022900000 ~I ~ ~RT ~ H~ · I~ ~C 0.8. ~ '~. ~7 PLAT SHD~/ING A 50' INGRE$$/EGR£$$ EA$EHENT TD ENDN CHURCH RDA. D, STATE RDUTE 746 TO BE QUIT CLAIME~ BERHU. DA ~ISTRICT CHE~TER~[EL~ C~NTY, V[RG[N[A :VY2TDNE A T 2DUTH3EN~ 2E~TZDN DNE Townes 81TE ENGIN~gBRING 98~0 LDRI RDAD, SUITE ~0~ ~$TE~IEL~, VI~INIA ~804) 7~-~lZ FAX~ (~) 748-g5~ E~8~ to~s~cctow~s.c~ ~A~N BY, BDT ~PROVED 00S7 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meetin~l Date: December 14, 2005 Item Number: 8.B.14. Subiect: Transfer $277 in Bermuda District Improvement Funds to the Parks and Recreation Department to Pay the Cost of Renting a Tent and Chairs and Labor Charges for Staffing and Cleaning the Community Building Used at the Veteran's Day Ceremony at Bensley Park County Administrator's Comments: County Administrator: Board Action Requested: Transfer $277 in Bermuda District Improvement Funds to the Parks and Recreation Department to pay the cost of renting a tent and chairs and labor charges for staffing and cleaning the Community Building as part of the 2005 Veteran's Day ceremony at Bensley Park. Summary of Information: Supervisor King requests the Board to approve the transfer of $277 from the Bermuda District Improvement Fund to pay the cost of renting a tent and chairs used at the 2005 Veteran's Day ceremony at Bensley Park. The Bensley Civic Association, in conjunction with the Parks and Recreation Department, sponsored a 2005 Veteran's Day ceremony on November 11, 2005 at Bensley Park to honor all military veterans and recognize the sacrifices they made to protect America's freedom. The $277 will be used by the Parks and Recreation Department to pay the cost of renting a tent and chairs for the 2005 Veteran's Day ceremony and pay charges related to staffing and cleaning of Preparer: Rebecca T. Dickson 0425:70627.1 Title:Director, Budqet and Manaqement Attachments: Yes '~No ~)00088 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 the Community Building. This expenditure is appropriate because it is being used by the Department to commemorate an historic event pursuant to Va. Code § 15.2-953. For information regarding available balances in the District Improvement Fund accounts, please reference the District Improvement Fund Report. 000089 DISTRICT IMPROVEMENT FUNDS APPLICATION This application must be completed and signed before the County can consider a request for funding with District Improvement Funds. Completing and signing this form does not mean that you will receive funding or that the County can legally consider your request. Virginia law places substantial restrictions on the authority of the County to give public funds, such as District Improvement Funds, to private persons or organizations and these restrictions may preclude the County's Board of Supervisors from even considering your request. What is the name of the applicant (person or organization) making this funding request? If an organization is the applicant, what is the nature and purpose of the organization? (Also attach organization's most recent articles of incorporation and/or bylaws to application.) William Stubbs, Bensley Civic Association See attached What is the amount of funding you are seeking? 276.88 Describe in detail the funding request and how the money, if approved, will be spent. Annual Veteran's Day Celebration (tent and chair rental, custodian at the event) Is any County Department involved in the project, event or program for which you are seeking funds? Parks and Recreation If this request for funding will not fully fund your activity or program, what other individuals or organizations will provide the remainder of the funding? Unknown at this time 0407:23380.1 000090 Page 2 If applicant is an organization, answer the following: Is the organization a corporation? Is the organization non-profit? Is the organization tax-exempt? Yes No Yes ~" No Yes ," No What is the address of the applicant making this funding request? What is the telephone number, fax number, e-mail address of the applicant? William T. Stubbs 2707 Sherbourne Rd. Richmond, VA 23237 (804) 275-6626_ Signature of applicant. If you are signing on behalf of an organization you must be the president, vice-president, chairman/director or vice-chairman of the organization. Signature Title (if signing on behalf of an organization) Printed Name Date 0407:23380.1 OOOO9 l CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meeting Date: December 14, 2005 Item Number: 8.B.15.a. Subiect: Acceptance of a Parcel of Land Adjacent to Meadowville Technology Park County Administrator's Comments: //~,~~c~ .~~~ County Administrator: Board Action Requested: Accept the conveyance of a parcel of land containing 150 acres, more or less, from Meadowville, LLC, and authorize the County Administrator to execute the deed, subject to required approvals. Summary of Information: Meadowville, LLC, desires to donate a parcel of land containing 150 acres, more or less, adjacent to Meadowville Technology Park. The Park Master Plan designates this parcel as a potential Special Purpose Park. Parks and Recreation and Transportation have expressed an interest in this property. However, no funds are included in the Adopted FY2006-2011 Capital Improvement Program for development of this site. Approval is recommended and subject to staff review, and an acceptable Phase I ESA and plat. Funds are available in the FY2006 budget for closing costs, which staff has estimated will be $2,500. District: Bermuda Preparer: John W. Harmon Title: Ri,qht of Way Manaqer Attachments: ~']No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: December 14, 2005 Item Number: 8.B.15.b. Subject: Acceptance of Parcels of Land for Meadowville Technology Park County Administrator's Comments= ~~.,~ ~ ~~~c~ County Administrator: Board Action Requested: Accept the conveyance parcels of land containing 20 acres, more or less, from Charles C. Moore, Trustee, and authorize the County Administrator to execute the deed, subject to required approvals. Summary of Information: Charles C. Moore, Trustee, desires to donate parcels of land containing 20 acres, more or less, for Meadowville Technology Park. Approval is recommended and subject to staff review, and an acceptable Phase I ESA and plat. Funds are available in the FY2006 budget for closing costs, which staff has estimated to be $2,500. This amount will cover closing costs for this conveyance of 20 acres from Charles C. Moore, as well as the conveyance of 150 acres from Meadowville, LLC (also on today's agenda). District: Bermuda Preparer: John W. Harmon Title: Right of Way Manaqer Attachments: '-] No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of I Meetin~l Date: December 14, 2005 Item Number: 8.B.16. Subject: Approval of Amendment #2 to Chesterfield County Retirement Plan County Administrator's Comments: County Administrator: Board Action Requested: It is requested that the Board of Supervisors approve Amendment #2 to the County Supplemental Retirement Plan. Summary of Information: The attached Amendment #2 to the County Supplemental Retirement Plan is requested so that the plan conforms to federal pension and Internal Revenue Service guidelines and regulations. The change, with the participants consent, permits a retiree to cash out benefits with values less than $5,000 (or $3,500 for plan years prior to January 1, 2000) rather than receive a nominal monthly payment. This change saves the plan administrative costs and gives the participant another choice of payment option. Preparer: Bradford S. Hammer Title: Deputy County Administrator Attachments: Yes ~-~ No Amendment Number Two to the Chesterfield County Supplemental Retirement Plan This Amendment Number Two to the Chesterfield County Supplemental Retirement Plan amended and restated effective July 1, 2001, as previously amended by Amendment Number One dated June 17, 2003, (the "Plan") amends and restates the Plan with the following changes: 000 5.5 TERMINATION OF EMPLOYMENT BEFORE RETIREMENT All rights of a Participant to benefits under the Plan shall cease upon his termination of employment with the Employer, except as specifically provided in this Section 5.5 or as otherwise specifically provided in the Plan. (a) Payment to a Former Participant of the Vested portion of his Accrued Benefit shall begin as of the Normal Retirement Age specified herein, if he is still living. However, the Trustee shall, with the Former Participant's consent, direct the earlier payment of the entire Vested portion of the Present Value of Accrued Benefit, but only if it does not exceed $5,000 ($3,500 for Plan Years beginning prior to January 1, 2000). 5.6 OOO DISTRIBUTION OF BENEFITS 000 (c) The present value of a Participant's joint and survivor annuity derived from Employer and Employee contributions may not be paid without his written consent if the value exceeds $5,000 ($3,5000 for Plan Years beginning prior to January 1, 2000). Further, the spouse of a Participant must consent in writing to any immediate distribution. Any written consent required by this Section 5.6(c) must be obtained not more than 90 days before commencement of the distribution and shall be made in a manner consistent with Section 5.6(a)(2). The present value in this regard shall be determined as provided in Section 1.35. If the value of the Participant's benefits derived from Employer and Employee contributions does not exceed $5,000 ($3,500 for Plan Years beginning prior to January 1, 2000), the Trustee may, with the Participant's consent, immediately distribute such benefits. '"~*~"* .... ~ No distribution may be made under the preceding sentence after the Annuity Starting Date unless the Participant and his spouse consent in writing to such distribution. (d) Any distribution to a Participant '"~'~' ~.n~ n ~.~.~c., ..,~.:~. ~ ,o,~ ,,~, ........... o ........ o v ...... aha ...... ,s a re uire such P~icipant's consent if such distribution commences prior to his No~al Retirement Age. With reg~d to this required consent. ooo 5.7 DISTRIBUTION OF BENEFITS UPON DEATH (a) A Vested Participant who dies before the Annuity Starting Date and who has a surviving spouse shall have his death benefit paid to his surviving spouse in the form of a Pre-Retirement Survivor Annuity. The Participant's spouse may direct that payment of the Pre-Retirement Survivor. Annuity commence within a reasonable period after the Participant's death (but not ~ earlier than the month in which the Participant would have attained the Earliest Retirement Age under the Plan if the Participant dies on or before the Earliest Retirement Age). If the spouse does not so direct, payment of such benefit will commence at the time the Participant would have attained his Normal Retirement Age. The spouse may not elect a later commencement date. (b) If the present value of the Participant's death benefit derived from Employer and employee contributions does not exceed $5,000 ($3,500 for Plan Years beginning prior to January 1, 2000), the Trustee shall, with the consent of the Participant's Beneficiary, direct the immediate distribution of such amount of the Participant's Beneficiary. No distribution of the Pre-Retirement Survivor Annuity may be made under the preceding sentence after the annuity starting date unless the spouse consents in writing. The present value in this regard shall be determined as provided in Section 1.35. ooo IN WITNESS WHEREOF, this Amendment Number Two to the Chesterfield County Supplemental Retirement plan has been executed on behalf of Chesterfield County by the duly appointed Trustees of the Plan this ~ day of December, 2005. CHESTERFIELD COUNTY By: Bradford S. Hammer, Chairman, Trustee By: Carl R. Baker, Trustee By: Richard A. Cordle, Trustee 0425:70469.1 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Subject: Date: December 14, 2005 Item Number: 8.B.17. Amend the Parcel Listing for the Board of Supervisors Initiated Rezoning of the 288 Corridor Included in the Agenda Item of May 25, 2005 and the Subsequent Items on August 24, 2005, October 26, 2005, and November 22, 2005 County Administrator's Comments= '~.~,C_~cr.~.B.,~e4_O[ X~ffi~-~,~ county Administrator: Board Action Requested: The properties listed in the original May 25, 2005 agenda item and the subsequent items on August 24, 2005, october 26, 2005, and November 22, 2005 need to, once again, be amended. Per the Board's initial direction to allow property owners to either be added to or withdrawn frOm the County's proactive zoning case up until the legal deadlines delineated in the county Code, two final adjustments to the parcel listing have been received from property owners. As such, parcel number 715-710-0250 should be added to the case. In addition, the owners of a 43-acre parcel, number 714-709-2446, have asked to be removed from the case. In order for this case to be heard by the Planning Commission at their meeting on January 17, 2006, the Board is also requested to suspend any further action to amend the parcel listing that will be included in the zoning case. Summary of Information: The Board authorized an initiation of rezoning application on May 25, 2005 and amended the properties to be included, as well as the Board's agents in the rezoning, on August 24, 2005. Subsequently, the Board amended the properties to be included on October 26, 2005 and November 22, 2005. This action will further amend the properties to be included in the rezoning case by adding one and deleting one parcel from the original list. Preparer: James G. Dunn Attachments: ~-~ Yes No Title: Director, Economic Development CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 5 Meetin~l Date: December 14, 2005 Subiect: Developer Water and Sewer Contracts County Administrator's Comments: County Administrator: Item Number: 10.A. Board Action Requested: The Board of Supervisors has authorized the County Administrator to execute water and/or sewer contracts between County and Developer where there are no County funds involved. The report is submitted to Board members as information. Summary of Information: The following water and sewer contracts were executed by the County Administrator: Contract Number: Project Name: Developer: Contractor: Contract Amount: District: 96-0264 Jessup Road - Lots 39 and 40 Dorothy Warren Couch Construction Company, Incorporated Water Improvements - Wastewater Improvements - $8,000.00 $5,000.00 Dale Preparer: Craiq S. Bryant Attachments: [-'~ Yes No Title: Director of Utilities O000:~Z Agenda Item December 14, 2005 Page 2 Contract Number: Project Name: Developer: Contractor: Contract Amount: District: 02-0407 Good News Baptist Church - Addition Good News Free Will Baptist Church Buchanan and Rice Contractors, Inc. Water Improvements - Clover Hill $3,376.60 o Contract Number: Project Name: Developer: Contractor: Contract Amount: District: 02-0433 Arbor Meadows, Section 2 T. & H., LLC Bookman Construction Company Water Improvements - Wastewater Improvements - Matoaca $103,200.00 $185,350.00 o Contract Number: Project Name: Developer: Contractor: Contract Amount: District: 03-0010 NAPA at Route 360 Genuine Parts Company Godsey and Son, Incorporated Water Improvements - Wastewater Improvements - Clover Hill $28,650.00 $31,335.00 o Contract Number: Project Name: Developer: Contractor: Contract Amount: District: 04-0150 11311 International Drive - Artistic Stone Designs ASD, LLC Bookman Construction Company Water Improvements - $16,700.00 Wastewater Improvements - $10,600.00 Clover Hill 000093 Agenda Item December 14, 2005 Page 3 o o o o Contract Number: Project Name: Developer: Contractor: Contract Amount: District: Contract Number: Project Name: Developer: Contractor: Contract Amount: District: Contract Number: Project Name: Developer: Contractor: Contract Amount: District: Contract Number: Project Name: Developer: Contractor: Contract Amount: 04-0327 Summer Lake, Section 5 Base Camp Holding, LLC Castle Equipment Corporation Water Improvements - Wastewater Improvements - Matoaca 04-0351 Foxcreek - Primrose, Section 1 Fox Creek Development Incorporated Castle Equipment Corporation Water Improvements - Wastewater Improvements - Matoaca 04-0375 Charter Colony - Madison Village H. H. Hunt, LLC Rhyne Contractors, Incorporated Water Improvements - Wastewater Improvements - Matoaca 04-0432 Amberleigh - Resdential - Section 3 Amberleigh, LLC Lyttle Utilities Incorporated Water Improvements - Wastewater Improvements - $83,879.20 $135,281.76 $82,862.00 $109,827.55 $177,247.20 $131,842.95 $37,678.00 $104,262.50 District: Clover Hill 000094 Agenda Item December 14, 2005 Page 4 10. 11. 12. 13. Contract Number: Project Name: Developer: Contractor: Contract Amount: District: Contract Number: Project Name: Developer: Contractor: Contract Amount: District: Contract Number: Project Name: Developer: Contractor: Contract Amount: District: Contract Number: Project Name: Developer: Contractor: Contract Amount: District: 04-0449 Lucy Corr CCRD DEV/CU R/MF Health Center Commission for the County of Chesterfield Duke Contracting of Virginia, Inc. Water Improvements - Wastewater Improvements - Dale $64,700.00 $6,450.00 04-0488 McDonalds - Rockwood Plaza McDonalds Corporation Bookman Construction Company Water Improvements - Clover Hill $7,000.00 04-0503 Walnut Grove, Section 2 Oakbridge Corporation Piedmont Construction Company, Incorporated Water Improvements - $315,000.00 Wastewater Improvements - $735,000.00 Clover Hill 05-0018 Cypress Woods, Section 3 Cypress Woods LLC R. J. Smith Construction, Incorporated Water Improvements - Wastewater Improvements - $104,381.25 $122,965.60 Bermuda 000095 Agenda Item December 14, 2005 Page 5 14. Contract Number: Project Name: Developer: Contractor: Contract Amount: District: 05-0023 Irongate Shopping Center, Phase 2 Joseph R. Craig Properties, LLC Godsey and Son, Incorporated Water Improvements - Wastewater Improvements - Dale $29,520.00 $16,400.00 000096 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: December 14, 2005 Item Number: 10.B. Subiect: Status of General Fund Balance, Reserve for Future Capital Projects, District Improvement Fund, and Lease Purchases County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: Preparer: Lane B. Ramsey Title: County Administrator Attachments: Ycs No #00009'? BOARD MEETING DATE 07~1~5 07~1~5 11~9~5 11~9~5 11~9~5 11~9~5 11~9~5 11~9~5 11/09/05 11/09/05 11/09/05 CHESTERFIELD COUNTY UNDESIGNATED GENERAL FUND BALANCE December 14, 2005 DESCRIPTION FY2006 Actual Beginning Fund Balance Budgeted addition to Fund Balance Comprehensive Services year-end FY05 and projected year- end FY06 fund balance shortfalls Public Safety Pay Adjustments (one-half the cost) Access Chesterfield Transportation Program Henricus dock replacement - 2007 Celebration Partial funding for elevator replacement in five-story Administration Building School Health Nurses - additional costs in FY06 Comprehensive Services year-end FY05 and projected year- end FY06 fund balance shortfalls (Schools) Property Tax and Assessor System Enhancements (Schools) School Health Nurses - additional costs in FY06 (Schools) Reserve excess revenue for capital expenditures in FY2006 (Schools) Reserve expenditure savings for capital expenditures in FY2006 (Schools) Reserve excess property taxes for non-recurring capital items in FY2007 (County) Reserve other excess revenue for non-recurring capital items in FY2007 (County) Reserve expenditure savings for non-recurring capital items in FY2007 (County) Projected Undesignated Fund Balance through FY2007 AMOUNT 1,000,000 (384,700) (725,800) (300,000) (45,ooo) (250,000) (76,700) (301,300) (437,955) (54,600) (5,183,654) (1,143,689) (2,400,577) (318,378) (255,105) BALANCE $56,277,458 $57,277,458 $56,892,758 $56,166,958 $55,866,958 $55,821,958 $55,571,958 $55,495,258 $55,193,958 $54,756,003 $54,701,403 $49,517,749 $48,374,060 $45,973,483 $45,655,105 $45,400,000 $45,400,000 000098 CHESTERFIELD COUNTY RESERVE FOR FUTURE CAPITAL PROJECTS TRADITIONAl J~Y FUNDED BY DEBT December 14, 2005 FOR FISCAL YEAR 2005 BEGINNING JULY 1, 2004 4/14/2004 FY05 Budgeted Addition 4/14/2004 FY05 Capital Projects 7/28/2004 Pre-development studies for Cloverleaf Mall 8/11/2004 Deposit on acquisition of the mall buildings at Cloverleaf Mall 9/3/2004 Purchase of public safety equipment for search and rescue, natural disasters and other emergency situations 10/13/2004 Operating costs associated with Cloverleaf Mall for 2004/2005 10/13/2004 Debt Service costs associated with IDA loan for Cloverleaf Mall 10/13/2004 Other Cloverleaf Mall operating costs (including costs associated with the acquisition of additional property) 11/10/2004 Woodmont Drive road and waterline repairs resulting from damage from Tropical Storm Gaston 3/23/2005 Woodmont Drive road and waterline repairs: bids exceeded staff estimates 4/13/2005 Chesterfield Aviation Museum 6/22/2005 Transfer to Schools: Cosby Road High School generator FOR FISCAL YEAR 2006 BEGINNING JULY 1, 2005 4/13/2005 4/13/2005 8/24/2005 FY06 Budgeted Addition FY06 Capital Projects Battery Dantzler Road Extension 9,600,000 (8,505,014) (65,000) (250,000) (59,600) (5OO,OOO) (300,000) (250,ooo) (30,455) (6,711) (149,300) (150,000) 9,492,000 (8,710,500) (125,000) 11,122,692 2,617,678 2,552,678 2,302,678 2,243,078 1,743,078 1,443,078 1,193,078 1,162,623 1,155,912 1,006,612 856,612 10,348,612 1,638,112 1,513,112 000099 000~_00 Prepared by Accounting Department November 30, 2005 SCHEDULE OF CAPITALIZED LEASE PURCHASES Date Began 04/99 1/01 04/01 03/03 03/04 10/04 11/04 12/04 12/04 5/O5 APPROVED AND EXECUTED Description Public Facility Lease - Juvenile Courts Project Certificates of Participation- Building Construction, Expansion and Renovation; Acquisition/Installation of Systems School Copier Lease #2 - Manchester High School Certificates of Participation - Building Construction, Expansion and Renovation Certificates of Participation - Building Construction, Expansion and Renovation; Acquisition/Installation of Systems Cloverleaf Mall Redevelopment Project School Archival/Retrieval System Lease Energy Improvements at County Facilities Energy Improvements at School Facilities Certificates of Participation - Building Acquisition, Construction, Installation, Furnishing and Equipping; Acquisition/Installation of Systems Original Amount $16,100,000 13,725,000 20,268 6,100,000 21,970,000 9,225,000 21,639 1,519,567 427,633 14,495,000 Date Ends 11/19 11/21 03/06 11/23 11/24 10/06 01/08 12/17 12/10 11/24 Outstanding Balance 11/30/05 $11,270,000 10,045,000 1,670 5,460,000 20,830,000 9,225,000 15,639 1,519,567 427,633 14,495,000 TOTAL APPROVED AND EXECUTED PENDING EXECUTION Description $83,604,107 $73,289,509 Approved Amount 000 .0 . CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: Subject: December 14, 2005 Item Number: 10.C. Report of Planning Commission Substantial Accord Determination on Chesterfield County Public Libraries: Meadowdale Library Expansion (Case 06PD0201) County Administrator's Comments: ~ ~ ~<.Z.~ ~-~- ~n~:~,~ ~ /~~>~ County Administrator: ~ Board Action Requested: On November 15, 2005, the Planning Commission determined that Case 06PD0201 is in substantial accord with the Comprehensive Plan. Staff recommends no action. Summary of Information: The Commission voted unanimously to find this request substantially in accord with the Comprehensive Plan, subject to the conditions (See attached map and conditions). State law provides that the Board may overrule the Planning Commission's determination or refer the matter back to the Planning Commission for an additional public hearing and decision. If the Board takes no action, the substantial accord determination will become final. Staff recommends no action. Preparer: Kirkland A. Turner Attachments: Title: Director of Planninq Yes ~ No [4/O00::I. OZ CONDITIONS Development shall conform to the development standards of the Zoning Ordinance for Corporate Office (0-2) Districts in Emerging Growth Areas. (P) Prior to any site plan approval, forty-five (45) feet of fight of way on the west side of Hopkins Road, measured from the centefline of Hopkins Road, immediately adjacent the property shall be recorded. (T) 3. No direct access shall be provided from the property to Hopkins Road. (T) o Prior to the issuance of an occupancy permit, additional pavement shall be constructed along Meadowdale Boulevard at the approved access that serves the library to provide a fight turn lane and a sidewalk shall be constructed along the south side of Meadowdale Boulevard for the entire property frontage of the library. The developer shall dedicate free and unrestricted, to and for the benefit of Chesterfield County, any additional fight of way (or easements) necessary for these improvements. (T) 000 .03 000:1.04 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: December 14, 2005 Item Number: 11. Subject: Closed Session County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: Closed session pursuant to § 2.2-3711(A) (1), Code of Virqinia, 1950, as amended, relating to the performance of a specific employee of the County. Preparer: Steven L, Micas Attachments: Yes No Title: County Attorney 00:70603.1 000~.05 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: December 14, 2005 Item Number: 15.A. Subiect: Resolution Recognizing Ms. Catherine Leigh Meador, Ms. Julie Kathleen Mitchell, Ms. Carolyn Marie Powell and Ms. Sara Elizabeth Rose, all of Troop 3004, sponsored by Saint Mark's United Methodist Church, Upon Attaining the Gold Award County Administrator's Comments: County Administrator: Board Action Requested: Adoption of attached resolution. Summary of Information: Ms. Catherine Leigh Meador, Ms. Julie Kathleen Mitchell, Ms. Carolyn Marie Powell and Ms. Sara Elizabeth Rose, all of Troop 3004, sponsored by Saint Mark's United Methodist Church, Upon Attaining the Gold Award Preparer: Lisa H. Elko Title: Clerk to the Board Attachments: Yes [-~ No 000106 WHEREAS, the Girl Scouts of the United States of America is an organization serving over 2.6 million girls and was founded to promote citizenship training and personal development; and WHEREAS, after earning four interest project patches, the Career Exploration Pin, the Senior Girl Scout Leadership Award, the Senior Girl Scout Challenge, and designing and implementing a Girl Scout Gold Award project; and WHEREAS, the Gold Award is the highest achievement award in Girl Scouting and symbolizes outstanding accomplishments in the areas of leadership, community service, career planning, and personal development; and WHEREAS, the Girl Scout Award can only be earned by girls aged 14-17 or in grades 9-12 and is received by less than six percent of those individuals entering the Girl Scouting movement; and WHEREAS, Ms. Catherine Leigh Meador, Ms. Julie Kathleen Mitchell, Ms. Carolyn Marie Powell and Ms. Sara Elizabeth Rose, all of Troop 3004, sponsored by Saint Mark's United Methodist Church, have accomplished these high standards and have been honored with the Girl Scouts of America Gold Award by the Commonwealth Girl Scout Council of Virginia; and WHEREAS, growing through their experiences in Girl Scouting, learning the lessons of responsible citizenship, and priding themselves on the great accomplishments of their country, Catherine, Julie, Carolyn and Sara are indeed members of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors, this 14tn day of December 2005, publicly recognizes Ms. Catherine Leigh Meador, Ms. Julie Kathleen Mitchell, Ms. Carolyn Marie Powell and Ms. Sara Elizabeth Rose, extends congratulations on their attainment of the Gold Award and acknowledges the good fortune of the county to have such outstanding young women as its citizens. O0010? CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meeting Date: December 14, 2005 Item Number: 15.B. Subiect: Resolution Recognizing Hang Time Participants for Their Area Beautification Efforts County Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisors is requested to approve a resolution to recognize Hang Time participants for their efforts in community beautification. Summary of Information: Participants of Hang Time graciously donated their time and adopted Drewry's Bluff Road, which they clean once per month. In addition, they participated in the 2005 James River Cleanup Event in June. Hang Time is a free program for children ages 8-14 at the Bensley Community Building which provides participants with the opportunity to participate in sporting activities, arts and crafts, and field trips. Preparer: Michael S. Golden Title: Director, Parks and Recreation Attachments: Yes -~No 000105 RECOGNIZING THE HANG TIME PROGRAM PARTICIPANTS FOR OUTSTANDING COMMUNITY SERVICE WHEREAS, the Hang Time Program is an after-school program for youth between the ages of 8 and 14, which takes place at the Bensley Community Building; and WHEREAS, the participants in this program have conducted numerous special events which have had a positive impact in Chesterfield County; and WHEREAS, Hang Time participants have provided tremendous assistance in the James River Cleanup and Adopt-A-Highway Programs; and WHEREAS, their outstanding volunteer work with the Bensley Community Building's Annual Easter Egg Hunt, Family Fun Day, Band Fest, and Family Fright Night should be commended; and WHEREAS, their enthusiasm and energy has led to fundraising efforts to help defray the cost of many of their own field trips and special events; and WHEREAS, the team members include: Shannon Bitner, Patrice Daye, Tameka Daye, Brittany Duncan, Chad Duncan, Bobby Earnheardt, Stephen Eldred, Kevin Garcia, Iain Henderson, Alphonso Hicks, Frankie Hinson, Matthew Isaacs, Keyana Jennings, Jeff Jones, Trevor Klebert, Kandace Layton, Gerald McCoy, Haley Reamy, Ray Robles, Manual Romero, Shelby Valentine, Lamar Williams, Tiondra Williams and Cindy Zuleta, with leadership from Aaron Clay, Violet Ellis, Ronnie Pearson, Mark Pinney, and David Potter. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 14tn day of December 2005, publicly recognizes the Hang Time Program participants for their outstanding community service efforts and their commitment to excellence and offers best wishes for continued success of the program. 000109 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: Subiect: December 14, 2005 Item Number: 15.C. Resolution Recognizing Mr. C. Richard Scales for His Service on the Chesterfield Community Services Board County Administrator's Comments: County Administrator: Board Action Requested: Adoption of attached resolution. Summary of Information: The Board is requested to adopt a Resolution recognizing Mr. C. Richard Scales upon the completion of his third appointed term on the Community Services Board. Preparer: Georqe E. Braunstein Title: Executive Director MH/MR/SA Department Attachments: Yes [~ No 000~.~.0 RECOGNIZING MR. C. RICHARD SCALES, JR. FOR HIS SERVICE ON THE CHESTERFIELD COM~LS~ITY SERVICES BOARD WHEREAS, Mr. C. Richard Scales, Jr., representing the Clover Hill Magisterial District, has served as a dedicated and faithful member of the Chesterfield County Community Services Board since his appointment by the Board of Supervisors in January 1997; and WHEREAS, during his term as a member of the Chesterfield County Community Services Board, Mr. Scales has served with distinction as a member of the Finance Committee, the Consumer Affairs Committee, and the Executive Committee and Chair of the Board in 2002 and 2003; and WHEREAS, Mr. Scales provided the leadership and support needed as the Chesterfield County Community Services Board initiated the Chester House project; and WHEREAS, Mr. Scales provided the Chesterfield County Community Services Board with strong, effective leadership during its restructuring to align with the strategic plan; and WHEREAS, Mr. Scales successfully advocated with County leaders for increased support for the Chesterfield County Community Services Board; and WHEREAS, Mr. Scales has been an active volunteer and concerned citizen of Chesterfield County, serving in numerous leadership capacities, such as the Richmond Association of Life Underwriters, was recognized by the Life of Virginia President's Roundtable on five occasions, and was a three-time recipient of the National Quality Award; and WHEREAS, Mr. Scales is acknowledged locally for his dedication and genuine concern for persons with mental disabilities. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 14th day of December 2005, publicly expresses its sincere appreciation to Mr. Richard Scales, Jr. for his continuing efforts to enhance the quality mental health, mental retardation and substance abuse services provided for citizens of Chesterfield County. AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented to Mr. Scales, and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. 000111 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meetin~l Date: December 14, 2005 Item Number: 17.A. Subject: Public Hearing Date to Consider the Restriction of Through Truck Traffic on Bellbrook Drive County Administrator's Comments: County Administrator: Board Action Requested: A public hearing is scheduled this date to consider the restriction of through truck traffic on Bellbrook Drive from Conifer Road to Hopkins Road. Summary oflnformation: The county has received a request from a resident to restrict any through truck or truck and trailer or semi-trailer combination, except pickup or panel trucks, from using Bellbrook Drive (Route 710) from Conifer Road (Route 640) to Hopkins Road (Route 637). The recommended alternate route is Conifer Road (Route 640), Beulah Road (Route 641) and Hopkins Road (Route 637). The Virginia Department of Transportation (VDOT) has four criteria it considers when a restriction is requested. A requested restriction must meet the first two criteria, in that: 1) a reasonable alternate route is provided; and 2) the character or frequency of truck traffic on the route proposed for restriction is not compatible with the effected area. Evaluation of the second criterion will include safety issues, accident history, engineering of the roadway, vehicle composition, and other traffic engineering related issues. (Continued next Dage) Preparer: R.J. McCracken Title: Attachments: Yes No Director of Transportation Agen617 000112 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Summary of Information: (Continued) In addition, a requested restriction must meet either of the last two criteria, in that: 1) the roadway is residential in nature, with at least 12 dwellings on both sides within 150 feet of the roadway centerline per 1,000 feet of roadway; or 2) the roadway must be functionally classified as either a local or collector road. Recommendation: If the Board wishes to pursue this request, the attached resolution requesting the Virginia Department of Transportation to restrict through truck traffic on Bellbrook Drive from Conifer Road to Hopkins Road should be adopted. District: Dale 000113 WHEREAS, the Chesterfield County Board of Supervisors received a request to restrict any through truck or truck and trailer or semi-trailer combination except pickup or panel trucks from using Bellbrook Drive between Conifer Road and Hopkins Road; and WHEREAS, the recommended alternate route is Conifer Road, Beulah Road, and Hopkins Road; and WHEREAS, the Board has conducted a public hearing on the restriction. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors requests the Virginia Department of Transportation to restrict through truck traffic on Bellbrook Drive between Conifer Road and Hopkins Road. O00114 Bellbrook Drive Through Truck Traffic ReStriction Request Proposed Restricted Route Proposed Alternate Route 000~5 An Affifiate of Media General Advertising Affidavit (This is not a bill. Please pay from invoice) P.O. Box 85333 Richmond, Virginia 23293-0001 (804) 649-6000 Account Num. ?20g0fi 12/07/200~ Date Code Description Ad Size TotalCost I 12./fl'll?Oflq 1 ~ 1 TAKE N()TICETAKE NOTICE THAT THE R()ARD O 200 X 2209 2'~0.26 :)mbina~ 'ook Dri )hirer R, ~s Roac "urfher i I HErE Media General Operations, Inc. Publisher of THE RICHMOND TIMES-DISPATCH This is to certify that the attached TAKE NOTICETAKE NC)TIC[ was published by Richmond Times-Dispatch, Inc. in the CiW of Richmond, State of Virginia, on the following dates: 2/07/2005 The first insertion being given .... Newspaper reference: 2252146 Sworn to and subscribed before State of Virginia City of Richmond My Commission expires ~iMBERLYHARRIS NOTARYPUBLIC COMMONWEALTH OFVIRGINIA ~Ly....gOM~L. EXPS. JAN31,2009 NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU:, CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: December 14, 2005 Item Number: 17.B. Subiect: Public Hearing to Consider Adoption of an Ordinance Creating a New Business License Tax Category for Computer Service Businesses and Establishing a Tax Rate of $.03 per $100 of Gross Receipts County Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisors is requested to consider adoption of the attached ordinance creating a new business license tax category for computer service businesses and establishing a tax rate of $.03 per $100 of gross receipts. Summary of Information: As part of the County's economic development program, the County has actively encouraged computer services business to locate in the County. In conjunction with this initiative, the County Administrator recommends that the Board adopt the attached ordinance establishing a new business license tax classification for computer service businesses and setting a new tax rate of $.03 per $100 of gross receipts. This would be a $0.30 reduction in the current tax rate for such businesses. Current annual revenue from computer services businesses is estimated to be approximately $60,000 - $70,000. Staff projects that any revenue loss resulting from this rate reduction will ultimately be offset by the increased gross receipts generated by new computer service businesses which locate in the County. Preparer: Steven L. Micas Attachments: Yes ~ No Title: County Attorney 0425:70581.1 (70432.1) 000116 AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND RE-ENACTING SECTIONS 6-1 AND 6-30 RELATING TO THE BUSINESS LICENSE TAXATION OF COMPUTER SERVICE BUSINESSES AND SETTING A TAX RATE BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Sections 6-1 and 6-30 of the Code of the County of Chesterfield, 1997, as amended, are amended and re-enacted to read as follows: Sec. 6-1. Definitions. For the purposes of this chapter, the following terms shall have the following meanings, unless the context requires a different meaning: 000 Computer service means a business that provides computer programming, data processing, data base management, storage and retrieval of electronic information, maintenance and development of computer and computer-related automated systems, network services and support, computer security and support, technical support including help-desk and troubleshooting services. Personal and business services means services other than repair, professional, financial or real estate services rendered for compensation either upon or for businesses, professions, persons, animals, or personal effects, including all activities not otherwise subject to licensure pursuant to other provisions of this chapter, and includes, but is not limited to, the following businesses: Accountants (except certified public accountants) Advertising agents and agencies Airports (including, but not limited to, tie-down fees, charter services, and flying lessons) Ambulance service Analytical laboratories Appraisal or evaluation of personal property or damage to the same Artist's representatives Auctioneers 0425:70432.1 O00117 Auditors Automatic washing machines (renting or furnishing) Barbershops Beauty parlors Billiard or pool parlors Boarder or keeper of horses or mules Boat landings or boat basins Bondsmen Booking agents or concert managers Bookkeepers Bowling alleys Business research services Cable TV or sound track music Canvassers Caterers Check cashing establishment Chemists Claims adjusters Cleaner of motor vehicles Cleaner of chimneys Cleaner of furnaces Cleaner of the outside of buildings Cleaner of windows 0425:70432.1 Cogeneration business (based only on gross receipts from capacity payments) Collection agents or agencies Commercial or graphic artists Conductor of funerals Consulting service Court reporters or stenographers Credit bureaus Day care service Detective service Dry cleaning Electrolysists Embalmers Fumisher of clean diapers Furnisher of clean linen, towels, work clothes, coats, aprons, etc. Fumisher of domestic or clerical help, labor, or employment Geologists Golf courses Golf driving ranges Homes for the elderly Hospitals Hotels 0425:70432.1 O00~.~! 9 House cleaning services Impoundment lots Interior decorators Janitorial services Kennels Letter writing Locksmiths Manicurists Massage therapists and massage clinic operators Merchandise brokers Messenger services Miniature golf courses Motels Motion picture theaters Nurses' registries Nursing homes Packing, crating, shipping, cutting, hauling, or moving goods or chattels for others Parking lots for the storage of vehicles or other personal property Passenger motor bus terminals Passenger motor vehicles for hire with chauffeur Pawnbrokers and pawnshops (for lending services only) Photographers Physicians' registries 0425:70432.1 Picture flaming or gilding Plating metals or any other materials Preparing bodies for burial Press clipping services Professional athletes (e.g., bowlers, fishermen, golfers, race car owners and drivers, tennis pros, etc.) Protective agents or agencies Public motor rinks (go-cart or motorcycle) Public pools or baths (for admission charges, membership fees, and dues) Public relations or publicity services Public skating rinks Pumping out or otherwise emptying septic tanks Reducing salons or health clubs Refuse service (hauling) Renting any kind of personal property (except certified short-term rental property as defined in chapter 9) Renting or furnishing horses or ponies for riding within a limited area, field, park or other enclosure Sanitariums Small animal hospitals (for grooming, boarding, laboratory services, administration of drugs, and cremation services only, and excluding radiography, vaccinations, and euthanasia) Statistical services Tattoo artists Tax preparation services (when not performed by a certified public accountant) Taxidermists 0425:70432.1 000 ~.2'1 Telephone answering services Theaters Ticket, transportation, travel, and tour agents or brokers Towing motor vehicles Undertakers Warehouses for the storage of any personal property or inventory Zoos 000 Sec. 6-30. Miscellaneous services. 000 (f) Every person engaged in a computer service business shall pay a license tax of $0.03 per $100.00. (2) That this ordinance shall become effective January 1, 2006. 000 .22 0425:70432.1 An Affiliate oi: Media General Advertising Affidavit (This is not a bill. Please pay from invoice) P.O. Box 85333 Richmond, Virginia 23293-0001 (804) 649-6000 CFIFATF;RFIF.[ D ROARD OF gl IPERVIA(hRg ATTN 1 ,I%A E1 P 0 ROY AO CHE,qTF, RFIF, I D VA ?'~R%7 -0040 IDate Code Description Ad Size Account Num. 220806 Date ] Total cost I TAKENC)TICETAKF NOTICE 'I'R AT THF, FW)ARO O 200 x 26.00 ~;39.76 TAKE I~ )TICE Supe~sors oi 01~sterfieid: ~ n~n E i~inA ~tt hold p~[c heating ~ere pemons', mayap~ar a ~d Fe~Pt ~~~~i~s cohering: . I ~O~ to ~the~ ~g to ~e bu~l ~s and se~r a m rate. Aff~ the pu01~ neam de ~ang~ or ,rre~OnS may'be made to ~e 1~7, as ame and ~ ~a ~ busin A ~ Y ~ ~e ~II te~ of the ~d~mn~ ~ on fl~ tn ~e ~ce pf ~a~rs ~c~, ~~ by all in~ere~ ~ons ~- ~ ~ Q~ .....~ 9~Qd~bl~at u puu~. ~ .... ~S; ~' ~oQScco~odaOn ~E ~ ~ ~ " ne~ for rea~na~e a ac~ib~h~ of ~e f~t~ ~L nick to ~e ~ard, at 74~2~ [ Perone neeotnglntu~,~ ; ~- t~ Board no later than Fdda~', ~ber 9, 2~5. HERE Media General Operations, Inc. Publisher of THE RICHMOND TIMES-DISPATCH This is to certify that the attached TAKE N(')TICF. TAKF, NC)'FICI~ was published by Richmond Times-Dispatch, Inc. in the City of Richmond, State of Virginia, on the following dates: 11/3,.}/2005 12/07/2005 The first insertion being given .... News pa per reference: 2247537 Sworn to and subscribed before Notary Public S u ~:~ ~"~--oor--- 4iMBERLY HARRI~ State of Virginia NOTARY PUBLIC CAy of Richmond GOMMONWEALTH 0F My Commission expires MY COMM EXPS, JAN THIS~o'~ ,~'-'r"~'"' A,,~.,, 6!LL. PLEASE PAY FROM INVOICE. 'tHANK YOU ::". :' CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meetin~l Date: December 14, 2005 Subject: Public Hearing to Consider Foundation County Administrator's Comments: County Administrator: Item Number: 17.C. the Tax Exemption Request of The Eppington Board Action Requested: The Board of Supervisors is requested to consider the tax exemption request of The Eppington Foundation. Summary of Information: Under Virginia law, real and personal property used by its owner for religious, charitable, patriotic, historical, benevolent, cultural or park and playground purposes may be classified as exempt from taxation by the Board of Supervisors. The authority for classifying properties as exempt was transferred from the General Assembly to localities by a 2002 Constitutional Amendment which was implemented by the General Assembly in 2003. The Eppington Foundation, a historical, non-profit organization which operates Eppington Plantation, is a qualifying organization which has made a tax exemption request this year. They are seeking the exemption for 62.3 acres of real property which they acquired this year and which is approximately 500 feet northwest of Eppington Plantation (Property Tax ID No. 706634255500000). Eppington purchased the property to conduct archeological investigation, to protect the plantation site against development encroachment and to protect the property's view shed. Eppington has placed a conservation easement on the acreage to prevent development on it. The plantation property itself has been exempt from real estate taxes for many years. The 62.3 acre parcel was carved out of a larger parcel which had an assessed value last year of approximately $1,200 per acre, leading to a tax Preparer: Steven L. Micas Attachments: Yes [~ No Title: County Attorney 0505:703'11 .2 (70585.1) 000~.;83 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 of approximately $800. The assessor anticipates an increase in the assessment for 2006, but the ultimate assessment would still remain well below the $5,000 maximum for the granting of this exemption pursuant to the Board's policy. The Board is required to consider the following additional information as part of its determination as to whether to grant the exemption requested by The Eppington Foundation, Inc.: 1. The Eppington Foundation, Inc. is exempt from taxation pursuant to §501(c) of the Internal Revenue Code; 2. The Eppington Foundation, Inc. does not possess a current annual alcoholic beverage license for serving alcoholic beverages for use on the property, although individuals who rent the Plantation for wedding receptions may obtain an ABC license and serve alcoholic beverages during the reception; 3. No director of The Eppington Foundation, Inc. is paid any compensation for service to the corporation and its salaries are not in excess of reasonable salaries for services performed by the employees; 4. No part of the net earnings of The Eppington Foundation, Inc. inures to the benefit of any individual; 5. The Eppington Foundation, Inc. provide services for the co~Lon good of the public; and 6. The Eppington Foundation, Inc. does not attempt to influence legislation or intervene in any political campaign on behalf of any candidate for public office. This information is consistent with The Eppington Foundation, Inc.'s status as a historical organization that is eligible for the tax exemption which it is requesting. In addition, the Board has established its own policy for tax exemption requests which provides as follows: 1. The Board will not consider a real estate tax exemption that exceeds $5,000 annually; 2. The Board will only consider tax exemptions for property actually used for beneficial purpose; 3. The Board will only consider tax exemption requests from organizations that are in compliance with all County laws and regulations, including but not limited to building, tax and zoning codes; and 4. Organizations must submit complete applications to the County by August 1 and tax exemption requests will be considered at a single public hearing. Staff has reviewed The Eppington Foundation, Inc.'s application and it meets all of the criteria set forth in the Board's policy. 0505: 703 . 2/7058 000124 AN ORDINANCE TO DESIGNATE THE REAL AND PERSONAL PROPERTY OF EPPINGTON FOUNDATION TO BE EXEMPT FROM PROPERTY TAXATION WHEREAS, subsection 6(A)(6) of Article X of the Constitution of Virginia, on and after January 1, 2003, authorizes localities to designate as exempt from local taxation the real or personal property, or both, owned by a non-profit organization that uses such property for religious, charitable, patriotic, historical, benevolent, cultural, or public park and playground purposes; and WHEREAS, the County has received a request from the Eppington Foundation to consider granting it a tax exemption for a specific piece of real property owned by it in Chesterfield County and described as County Property Tax Parcel ID No. 706634255500000; and WHEREAS, in accordance with Va. Code, §58.1-3651 the Board has conducted a public hearing and considered each of the questions required to be considered before adopting an ordinance granting any such exemption; and WHEREAS, the Board has determined that the Eppington Foundation meets the requirement for the real property tax exemption that it has requested by reason of its being a non- profit organization which uses the real property for which it is requesting the exemption for historical purposes. NOW THEREFORE BE IT ORDAINED by the Board of Supervisors of Chesterfield County: 1. The Eppington Foundation is hereby designated a historical organization within the context of Section 6(A)(6) of Article X of the Constitution of Virginia. 2. The real property located in Chesterfield County owned by the Eppington Foundation and described as County Property Tax Parcel ID No. 706634255500000 is used by such organization exclusively for historical purposes on a non-profit basis as set forth in Section 1 of this ordinance and is hereby determined to be exempt from local taxation. This exemption shall be contingent on the continued use of the property in accordance with the purpose for which the organization is designated as exempt in Section 1. 3. This real property tax exemption shall be effective as of January 1, 2006. 4. This ordinance shall not be set out in the County Code but shall be kept on file in the offices of the real estate assessor and commissioner of revenue. 5. This ordinance shall be in effect immediately upon its adoption. 0505:705s5. 000 .; 5 VICINITY SKETCH Public Hearing to Consider the Tax Exemption Request of The Eppington Foundation EPPINGTON FOUNDATION PIN: 7066342555 62.3 ACRES EPPINGTON PLANTATION I N O001~G Chesterfield County Department of Utilities 1 inch equals 1,129.33 feet An Affiliate of Media General Advertisi no Affi davit (This is not a bill. Please pay from invoice) P.O. Box 85333 Richmond, Virg in ia 23293-0001 (804) 649-6000 Account Num. Date ] 1 IDate Code Description Ad Size Total Cost 'FAKFiNO'FICFTAKENOTICRTHATTHER(')ARDO 2.00 x 25.00 ATTAC ,H -- . ~ T~K~ NoTm~ ~u.n~,~ v. lr~nta, ~ ~ ~1o~ m~ ~ ~ 14:/ ~, ~ t:~ p,m. ~n me ~u~ Pub~ ~ng R~ at Ch~ Adm~m Building, ~. 10 and Lod Road, Che~e~e~, Virginb wiIl ~ld a public hea~ng ~ere pemons ~ app~r an~p~sent ~eir ~ws Co~eming: ~ ordihance d~gna~ng ce~in real e~ate owned by pinch F~nd~n exempt Rom Io~ t~on in am~rdance ~.~ { ~.~], on ~e basis ~at ~e prop~ s u~.~pr ml~[~s, cna~, pa~c, histori~l, benevolmt, m~m~ orpam ~d pia~roun~ pu~s. A ropy of ~e bll te~of~e ordin~ is on fi~ i~ ~e ~e of · e CI~ m ~e ~d of Su~mts ~d ~e ~ ~minis- ~d~ ~,.~ ~, ~! ~d R~d, Ch~e]d Coup, m u~ o:~ a.m to 5:m p.m. Mo~ay ~m~h Fri- day. E fu~er i~orma~n s des r~, plea~ con,ct the Court. A~ey's Office at 748-149i, on~ ~e hearing is he~d at a public facili~ desi~ to pers~s wi~ ~i~f~ of ~e ~ f~ r~cco~oda- ~ ~~, ~ ~ ~, at 74512~, HERE Media General Operations, Inc. Publisher of THE RICHMOND TIMES-DISPATCH This is to certify that the attached TAKF, NOTICF. TAKE NOTIC[ was published by Richmond Times-Dispatch, Inc. irt the City of Richmond, State of Virginia, on the following dates: 11/30/2005 12/07/2005 Tbu first ,no~,.o,~ bei'r,g given .... Newspaper reference: 2241231 Sworn to and subscribed before me this .'.]__'~[~ ,..~otary Puouc ~uperwsor KiMBERLY HARRIS State of Vi rginia NOTARY PUBLIC City of Richmond COMMONWEALTH OF VIRGINIA My Commission expires MY COMM. EXPS. JAN. 3!. 2009 THIS iS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU" CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: December 14, 2005 Item Number: 17.D. Subiect: Public Hearing to Consider an Ordinance to Amend the Name of the Industrial Development Authority of Chesterfield County to the Economic Development Authority of Chesterfield County County Administrator's Comments: County Administrator: Board Action Requested: The Industrial Development Authority asks the Board to approve an ordinance amendment to allow the name of the Authority to be changed to the Economic Development Authority of the County of Chesterfield as permitted by Section 15.2-4903(C) of the Industrial Development and Revenue Bond Act. This name change will better reflect the Authority's expanded scope and involvement in the County's economic development activities, beyond that of primarily industrial development in years past. Summary of Information: The Authority considered this at a meeting on July 7, 2005, and all members present voted in the affirmative for the name change. Preparer: James G. Dunn Title: Director, Economic Development Attachments: Yes ~ No 000127 ORDINANCE TO CHANGE THE NAME OF THE INDUSTRIAL DEVELOPMENT AUTHORITY OF THE COUNTY OF CHESTERFIELD WHEREAS, by ordinance adopted December 2, 1968, the Board of Supervisors of the County of Chesterfield created a political subdivision of the Commonwealth named the Industrial Development Authority of the County of Chesterfield (the "Authority") pursuant to the predecessor provisions of the Industrial Development and Revenue Bond Act (Chapter 49, Title 15.2, Code of Virginia of 1950, as amended) (the "Act"); and WHEREAS, the Board of Supervisors of the County of Chesterfield desires to change the name of the Authority as permitted by Section 15.2-4903(C) of the Act; NOW, THEREFORE, BE IT ORDAINED BY THE BOARD OF SUPERVISORS OF THE COUNTY OF CHESTERFIELD: 1. The name of the Authority is hereby changed from the Industrial Development Authority of the County of Chesterfield to the Economic Development Authority of the County of Chesterfield. by law. This ordinance shall be in full force and effect from and after its passage as prescribed O00:l.; S An Affiliate of Media General Advertising Affidavit (This is not a bill. Please pay from invoice) P.O. Box 85333 Richmond, Virginia 23293-0001 (804) 649-6000 CHF. gTERFIEI D ROAR D OF gl ~PER VIGOR ATTN l,lgA I~T KO P 0 BOX 40 CHF, gTER FIEI D VA 2~g32-0040 Account Num. [ 27.0g06 Date 19,/07/2005 Date Code Description Ad Size Total Cost TAKE NOTICETAKE NOTICE THAT THE BOARD O 2 00 x 24 00 406.44 ATTACH TAKE NO~qCE ~er ~ .~ ~ Bo~. of ~rs o~ Ch~err~U ~ ~ng, ~. 10 and Lor Road, ~, VirghA will hold a public ~a~ng ~ere pe~ns ~ay ap~r a~p~ ~eir ~ws ~n~rn n ~ ~om~ ~ging ~e n~ ~e Indus~al ~lopment A~ d me Uoun~ of ~e~e~ to the Economic D~el- opme~ A~o~ of ~e ~u~ of Ch~te~e~ ~ pe~ by ~on 15.2~(C) of ~e ~e ~ V rg nia. · A m~y ~ ~e MI t~ ~ ~e ordin~ is on fi~ in ~e ~ce of · e C~ ~ ~ ~ of SUperlin ~d ~e ~u~ ~minis. ~s ~, R~ ~, ~1 ~d R~d ~te~e~ ~un~ ~. ~ ~y.~_~_b~. all i~ere~d perone b~ ( ~ ~o~.~:~ a~m.}o ~:W p:m., M~ay ~rough uay. i~ m~ lm~ ~ r~, pl~ co~ the ~un~ I, ~e ~ng is hem at a ~blic Acil~ d~ign~ to be ~ssible ~ to p~ ~ di~bi}~. ~y pe~nS } ~s{iD~l~ d ~e ~al~ or n~ for reasonable accommoda- I tions should contact Lisa Elko, Clerk to the Board, at 748-1200. [ Pemons ne~ing interpreter sewices for the deaf must noti~ the / Cle~ to ~e ~ard go later than Fdd~v HERE Media General Operations, Inc. Publisher of THE RICHMOND TIMES-DISPATCH This is to certify that the attached TAKE NOTICF, TAKE NOTIC[ was published by Richmond Times-Dispatch, Inc. in the City of Richmond, State of Virginia, on the following dates: 11/30/2005 12/07/2005 The first insertion being given .... 1 {/~q/2oos Newspaper reference: 2242085 Sworn to and subscribed before me this _ I _~ ]<:~J~ State of Virginia City of Richmond My Commission expires ,';iMBERLY HARRIS NOTARY PUBLIC COMMONWEALTH OF VIRGINIA ...__NJ1 COMM. EXPS. JAN, 31,2009 THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU CHESTERFIELD COUNTM BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: December 14, 2005 Item Number: 17.E. Subiect: PUBLIC HEARING: Ordinance to Vacate Portions of Lots 6 and 7, within Rivermont Annex County Administrator's Comments: County Administrator: Board Action Requested: Adopt an ordinance to vacate portions of Lots 6 and 7, within Rivermont Annex, as shown on the attached plat. Summary of Information: Richie Earl Rickman, Jr. has submitted an application requesting the vacation of portion of Lots 6 and 7, within Rivermont Annex. This request has been reviewed by staff and approval is recommended. District: Bermuda Preparer: John W. Harmon Title: Right of Way Mana.qer Attachments: Ycs '~No 000~.29 VICINITY SKETCH PIrBLIC I-llEAI~iNG: ORDINzM~qCIE TO VACATE PORTIONS OF LOTS 6 & ~ hVITHIN RI-~..'ER_~.IONT .ANNEX LI.I pRIN' ~E N Chesterfield County Department of Utilities 1 Ikok eq{a~ 416~;T ~et 000:1.30 L '1 I 000~.3:I. An Affiliate oF Media General Advertising Affidavit (This is not a bill. Please pay from invoice) I"{{F~TI:RFI{ I)('(') RI(HII \VAV R l( ;I I1 ('):; WAY Ill:Pt 6711l W KR ~l gl,' R()AD ('111-~ II:RFIIq l) VA >~R~3 Date Code Description Ad Size Account Num. 1 Tota I Cost I \KI'N{)']'I('I;'III&'I'()',JI{I,('I:MIti:R 14')l)llq ^1 7 )(hl X lq!lO ~ Tt~ o~ DeC~ber ~4 2'305 at 7:00 p m or as soon ~herea~r as may bp hea~, Ihe ~gard of Su ervsors o Cnesl~e~ J Coun~ah~r~ulatm~el~ lac ~ ~ Sob,s er da/~ No~ember ~2 193 Court, Oh~e~e~ ~ ...... {, ~, mE~eCler~'sOffice ~ ]~O comoJBt~JB~O~m ......... ~' ~ rage AD HERE Media General Operations, Inc. Publisher of THE RICHMOND TIMES-DISPATCH This is to certify that the attachedTAKF Nf)TI¢'I:THAT was published by Richmond Times-Dispatch, Inc. in the City of Richmond, State of Virginia, on the following dates: I l,".!0/2005 12,'07/2005 The first it,,sertion being given .... l Newspaper reference: 2254275 Sworn to and subscribed before me this -.l.~[~~_ ._Notary Public ' Su~r~' ~~-- State of Virginia ,,,',~'i :~ C~ of Richmond ,, ~',,,':lvi0r~¢?~L My Commission expires ,,!~ G,,~I,IL~ EXP~, L,;N iU 2fi'.~ THIS iS NOT A BILL. PLEASE PAY FROM iNVOICE. THANK YOU. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meetin~l Date: December 14, 2005 County Administrator's Comments: Item Number: 17.F. Subiect: Public Hearing to Declare Vacant/Abandoned Dilapidated Structures at 11230 Robious Road Blighted County Administrator: Board Action Requested: Declare the vacant/abandoned dilapidated structures at 11230 Robious Road blighted and authorize expenditure of county funds to demolish the structures on this property. Summary oflnformation: At the November 15, 2005 Planning Commission meeting a public hearing was held as required by the County Code to determine if the vacant, abandoned and dilapidated structures at 11230 Robious Road were blighted. At the conclusion of the hearing based upon the information presented, the Planning Commission determined that the condition of the dwelling, swimming pool and pool house met the criteria of the County Code and declared the structures blighted. Given the extensive deterioration, the Commission recommended demolition as the appropriate remedy to abate the blight. This paper requests the board to hold a public hearing in accordance with the County Code to consider declaring these structures blighted and authorize county staff to proceed with demolition of these properties. The Department of Building Inspection has obtained bids and has funds available to contract for the demolition and removal of the structures as well as re-grading of the property. The staff analysis and recommendations presented to the Planning Commission regarding this property are attached as additional information. Preparer: William D. Dupler Attachments: Ycs Title: Buildinq Official CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meeting Date: December 14, 2005 Budget and Management Comments: This item requests that the Board hold a public hearing to declare the vacant and abandoned structures at 11230 Robious Road blighted and authorize county staff to proceed with demolition. The estimated cost of demolition, regrading, and reseeding is $12,500. The estimated cost includes removing the pool and refilling the pool area. Sufficient funds have been appropriated and are available in the current capital improvement program for the demolition. If demolition is approved the county will be entitled to a lien on the property to recover the costs expended. Preparer: Rebecca T. Dickson Title: Director, Budget and Management 000~.33 000~34 October 12, 2005 STAFF'S REQUEST ANALYSIS AND RECOMMENDATIONS SPOT BLIGHT DECLARATION Midlothian Magisterial District 11230 Robious Road REQUEST: Declaration of blight relative to the deteriorated and vacant residential property located at 11230 Robious Road in an Agricultural (A) District RECOMMENDATION Staff requests that the Planning Commission find the following: A. The property in its current condition is blighted. B. The property owner has failed to cure the blight or present a reasonable plan to do SO. C. The Building Inspection Department's plan to address the blight through demolition of the structures on the property is in accordance with the county's comprehensive plan, zoning ordinance and other applicable land use regulations. GENERAL INFORMATION Location: 11230 Robious Road (Tax ID 7427147407) Existing Zoning: A Size: 1.012 acres Adjacent Zoning: North - A, South - A and C-3, East - A, West - A 000:1.35 HISTORY AND SUBSTANTIATION: The home has been unoccupied since at least 2002, it has been secured (windows and doors boarded up) several times, but due to disrepair and vandalism it is now unsecured. There are large holes in the roof allowing the elements into the structure which has caused the interior to be damaged by water and the basement to flood and consistently retain water. The structural members are decaying due to the exposure to the weather. Due to the abandoned condition of the property, the property invites trespass and the house is continually vandalized causing it to be unsecured. Only a short fence surrounds the pool area. The pool is a hazard and a potential nuisance to children as evidenced by the discarded materials (bottled water, sun tan lotion, bug spray and siphon hoses). People appear to be climbing the fence and using the pool area. The pool is filled with stagnant water and wild life appears to inhabit the pool. The above condition of the subject property warrants a preliminarily determination by the Chesterfield County Building Official to be blighted in accordance with Section 5-7.3 of the County Code Items 1 and 8. A letter stating this determination was sent to the property owners, W. Bruce and Lucinda Wingo on August 4, 2005, (copy attached) requesting a response within 30 days. To date, no response has been received from the property owners. The Building Inspection Department is unaware of any neighborhood association to contact regarding this property. Mr. Barber, Chairman of the Board of Supervisors and County Staff have been contacted by numerous residents of the neighborhood requesting something be done to eliminate the blighted condition. Due to the concerns of the neighborhood regarding the deteriorating condition of the property, the lack of response from the property owners and the abandonment of the subject property, the Building Inspection Department recommends demolition as the remedy to cure the blighted condition. The Building Inspection Department has determined the cost for the County to repair the structures would greatly out weigh the cost of demolition primarily because of the pervasive damage to the structural members. This property is not in a historic district or located on any historic register. Furthermore, the County does not intend to acquire this property. The cost of demolition, regrading and reseeding the lot is estimated to be approximately $12, 500.00. The cost of the demolition also includes removing the pool and filling in the pool area. There are adequate funds available in the Building Inspection CIP funds to demolish the structures. If the demolition of the structures are approved, the County will proceed with the demolition and will be entitled to a lien on the property to recover the cost of the demolition. 000136 CONCLUSION: The Department of Building Inspection requests a determination that the property is blighted, that the owner has failed to cure the blight or present a reasonable plan to do so and that demolition is the appropriate remedy. 000 137 t / Q 0 c~ ~Z 0 0 ~D 0 0 © © / '\ An Affiliate of Media General Advertising Affidavit (This is not a bill. Please pay from invoice) CHER STF. R FIEI ,F) CTY DEPT OF F~I Ill .DING IN,qPFCTIONS 9001 I,ORI ROAD ROOM 118 CHEgTERFIEI ,D VA 2a, 832 P.O. Box 85333 Richmond, Virginia 23293-0001 (S04) 649-S000 J Date Code Description Ad Size IAccount Num. 220875 12107/2005 Total Cost 1 21('FII2.0()5 12,1 TAKE N(')TICETAKE NOTICE THA'[' THE ROAR D C) 200 x 31.f)0 64R 06 Take ~tice that the Board of SupewiSors of Chesterfield County, Virginia. at an adJou~ .,n~eflnj~ on Wedneaday, De- cc. ember 14, 2005, at 7:00.p:m, !n the County Public Meeting ,~oorn_ at the Chester., td ,~Jministration Building, Rte. 10 and Lori Head, Chestemeld, Virginia, will hold a public meeting where persons may appear and present their views concern- ing: A request to consider the determination of the Che~taffieidJ' County Planning Commission that the vacant, detedoratadJ d ,welling, structures and pool at 11230 Robiou§ Road are blight- ] oa and addressing this blight through demolition1 j A copy of the Staff report is on file in tho Office of the Clerk to the I Boardof Supervisors and the County Administrator's office, I Room. 504, 9901 Lori Road Chesterfield County, Virginia, and / may ~o examined by all interested persons betweanthe hours l of 8:30 a.m. and 5:00p.m. Monday through Friday. If further in-/ formation is desired, please contact Ms. Bonnie Johnson at 706-2013,. ' accassiDJJ~ of the facJl~ or need for reasonable accommoda-I tions should contact Usa Elko Clerk to the Board, at 748-1200./ i ~P.ers, o.ns..nee..ding ipterp, retar ,earvicas for the deaf must notify ~e J uler~< ~o me uoarq no liner man December 9th 2005, J HERE Media General Operations, Inc. Publisher of THE RICHMOND TIMES-DISPATCH This is to certify that the attached TAKE NOTICF, TAI(E NOTlC} was published by Richmond l~mes. Dispatch, Inc. in the City of Richmond, State of Virginia, on the following dates: 11/30/2005 12/07/2005 The first insertion being given .... Newspaper reference: Sworn to and subscribed before me this _~)J~' ~ 2253584 ,.,)Notary Public ~-'" SulServisor State of Virginia City of Richmond My Commission expires :~ii~iG[:RLY HARRIS !~OTARY PUBLIC; bi,,,IIVIONWEALTH OF VIRGINIA COMM. EXPS. JAN. 31,2009 THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meeting Date: December 14, 2005 Item Number: 17.G. Subiect: PUBLIC HEARING: To Consider the Conveyance of Right of Way to the Commonwealth of Virginia County Administrator's Comments: /Q~cc~.-.~~c~ County Administrator: Board Action Requested: Approve the conveyance of 0.2303± acres to the Commonwealth of Virginia along Bailey Bridge Road and authorize the Chairman of the Board and County Administrator to sign the deed. Summary of Information: The Virginia Department of Transportation has requested the conveyance of the right of way to make road improvements for the Bailey Bridge Road Widening Project being administered by the County. Conveyance of county property requires a public hearing. Approval is recommended. District: Matoaca Preparer: John W. Harmon Title: Ri.qht of Way Mana.qer Attachments: Ycs No 000135 VICINITY SKETCH PUBLIC HEARING: To Consider the Conveyance of Right of Way to the Commonwealth of Virginia rn /.. aL C' LE LN LN Alberta Smith ES 13200 Bailey Bridge Rd N Chesterfield County Department of Utililie; 000J. 39 000:1.40 I Date An Affiliate of Media General Advertising Affidavit (This is not a bill. Please pay from invoice) ('~II:~;ivRi:Ii I) ('(1 RI(HII WAY k'R;ftl' C)F \VA~/ IH:PT 67111 ~' KRAI %F P.O. Box 85333 Richmond, Virginia 23293-0001 Code Description Ad Size I,Account Num. I 1 ?q)7 ~()O'$ Total Cost I IAKI{,',~()';'I('I:IIIAI'()N ;)I;('I,\,IIH;R 14 '~()(i'~ Al''7 '~ ('}d x 1 -~6 64 ATTACH HERE Media General Operations, Inc. Publisher of THE RICHMOND TIMES-DISPATCH This is to certify that the attached TAK F N(')TIC'FTItAT C)N DE( was published by Richmond Times-Dispatch, Inc. in the City of Richmond, State of Virginia, on the following dates: ] 2/07/2005 The first insertion being given .... Newspaper reference: 226161 Sworn to and subscribed before me th,s .2' Y ' Supervisor State of Virginia ~.'0'N,R¥ City of Richmond : ,~ ;/,/i')~%:,/!'Ai ~H ,;"' I:(j;i,,tM ~×F'[ My Commission expires THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU  = CHESTERFIELD COUNTY  BOARD OF SUPERVISORS Page I of 1 AGENDA Meetin~l Date: December 14, 2005 Item Number: 19. Subiect: Adjournment and Notice of Next Scheduled Meeting of the Board of Supervisors County Administrator's Comments: County Administrator: ~c/~ Board Action Requested: Summary of Information: Motion of adjournment and notice of a regularly scheduled meeting to be held on January 11, 2006 at 4:00 p.m. Preparer: Lisa H. Elko Title: Clerkto the Board Attachments: --I Yes I No # 000141