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2018-12-12 Packet0 • Page 1 of 1 Meeting Date: December 12, 2018 Item Number: 33. Subject: Work Session - Schools Major Maintenance County Administrator's Comments: County Administrator: Board Action Requests No action requested. Summary of Information: School staff will present an update on the planning efforts related to the major maintenance of school facilities ahead of the initial school capital improvement plan (CIP) discussion in January. The update will include discussion on work that is underway, proposed plans for the remainder of FY2019 and a path for FY2020 and beyond. Preparer: Matt Harris Title: Deputy County Administrator for Finance and Administration Attachments: ■ Yes D No # 0 0 0 C Q 11 4 0 4 Chesterfield County Public Schools Major Maintenance Path to Stabilization Dr. Mervin Daugherty, Superintendent Christina Berta, Chief Financial Officer Nita Mensia-Joseph, Chief Operating Officer December 12, 2018 Based on the Facility Condition Assessment (FCA), the immediate issues identified total $57.3M 12/11/2018 2 F Projects completed or in progress in 2018 that were included in the 2017 FCA data ($3,192,000)- 1. James River HS roof and repoint brick - $2.8M 2. Grange Hall Elementary School rooftop unit replacements k -pod - $20K 3. CTC -Courthouse chiller replacement - $347K 4. Falling Creek Middle School - replace three unit ventilators - $25K Other MM projects not included in 2017 FCA 1. Swift Creek Middle School add sprinkler to music rooms and kiln venting (in process) $39K 2. Thomas Dale High School - upgrade stage lighting - $119K 3. Cosby HS - BAS pump controllers - $24K 4. Clover Hill High School - rebuilt 2 chillers - $139K s Projects identified in the 2017 FCA currently underway • CTC -Courthouse Fire Alarm - in process • Thomas Dale High School East major roof repair/selective replacement - starting February 2019 • Meadowbrook High School - chiller rebuild - in process • Gordon Elementary School - replace roof top unit - complete December Other MM • Thomas Dale High School West (masonry high wall safety) - starting January 2019 • Exterior Door Hardware - 2018 - 2019 (in process) 12/11/2018 2 12/11/2018 Currently, there is approximately $14.2M available within the school division's major maintenance portion of the CIP 5 Here are the projects we will be able to address with the funding currently available to the school division: • Safety & Security projects ($4M approved in FY2018 CIP) (complete exterior door selected hardware replacement, access controls, continue CoreMax Key system installation parts, etc.) - $1.9M • FCA projects (masonry walls and slabs, HVAC chillers, pneumatics, water source heat pumps, boilers, immediate refurbishment to highest FCI/FCA school, etc.) - $9.2M • Other projects (gym wall pads, grandstand repairs, light pole repairs, etc.) - $2.1 M • Reserve for contingency - $1 -OM 3 12/11/2018 What does it look like? • With use of current planned funding and any additional funding that may be available, we anticipate the ability to address the eminent/"catch-up" FCA projects by the end of FY2023. • In FY2023, we anticipate the ability to move towards a replacement cycle program to address MM needs on a perpetual basis 8 12 12/11/2018 • Re -appropriation of additional funding from FY2018 YE results to support FCA projects prior to the end of FY2019 - -$3M • Appropriation of risk management reserve from the school operating fund to address projects that assist in mitigating safety issues that could cause potential risk/workers comp claims - -$2.3M • With SRP slope downward, it is possible to distribute those funds to the MM program in an effort to increase pay -go funding • Potential funding from next bond referendum dedicated to Major Maintenance 9 Potential Funding vs. Eminent FCA MM $57 b MMIK&M -0 2020 2021 2022 2023 Potential Bond Referendum R®ilocation of funds currently in budget (SRP i e Pay -go Eminent Amount Needed for KA 10 5 J 10) Chesterfield County Public Schools MM Path to Stabilization Dr. Mervin Daugherty, Superintendent Christina Berta, Chief Financial Officer Nita Mensia-Joseph, Chief Operating Officer December 12, 2018 12/11/2018 H CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: December 12, 2018 Item Number: 3.C. Subiect: Work Session - Northern Jefferson Davis Implementation Steering Committee Report County Administrator's Comments: County Administrator: Board Action Requested: No action requested. Summary of Information: Mr. Gib Sloan, Chair of the Planning Commission, will update the Board of Supervisors regarding the Northern Jefferson Davis Implementation Steering Committee. The presentation will center around recommendations as part of the implementation of the recently adopted Northern Jefferson Davis Special Area Plan. Preparer: Andrew G. Gillies Attachments: 0 Yes F-1 No Title: Director of Planni #001032 11/30/2018 11/30/2018 11/30/2018 11/30/2018 c 11"ll 10 C-11 ol�j- 11/30/2018 11/30/2018 11/30/2018 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: December 12, 2018 Item Number: 3.D. Subiect: Transportation Update County Administrator's Comments: County Administrator: Board Action RequestE No action requested. Summary of Information: Staff will provide an update to the Board of Supervisors on several transportation -related topics: 1. Smart Scale 2. New Roadways 3. Otterdale Road Drainage Study 4. Route 1/301 Transit Study Update S. Economic Development Access Project 6. Old Bermuda Hundred Road Project Preparer: Jesse W. Smith Attachments: 0 Yes Title: Director of Transportation 12/6/2018 12/6/2018 12/6/2018 ALTERNAT VE I 11 PARTIAL DDI 12/6/2018 12/6/2018 �- c -)ei lur"4. -kP CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 !T4 ,!T4 ,!T4 ,!T4 AGENDA Meeting Date: December 12, 2018 Item Number: 3.E. Subject: Work Session on Demand Based Forecasting County Administrator's Comments: County Administrator: Board Action Requested: No action required. Summary of Information: Staff will provide the Board an update on methods to improve processes for forecasting future needs - capital facilities and operational - to facilitate the deployment of finite resources. The information stems from the team assigned to examine practices for forecasting student enrollment. During that work, it became clear that improved forecasting methods have wider application than initially contemplated. The work session includes information on ways to improve forecasting capital facility needs and make better operational decisions using area -specific data analysis and geo- spatial tools; future opportunities for applying geo-spatial data analysis; and near-term next steps. Preparer: Allan M. Carmody Attachments: 0 Yes 1-1 No Title: Finance Director Board nfSupervisors Meeting forecasting methods to facilitate the deployment oTfinite resources What: The process ofpredicting future needs based on existing and forecasted demands influenced hy area -specific changing demographics IST maintains a centralized county data repository for sharing across business units. Detailed data analysis and forecasting occurs in business specific areas such GSPlanning, Schools, orFire department �� L�� Examples of deployed resources vary widely, both in cost and frequency ofoccurrence: -School and Fire -EMS facilities (new and expansions) -Sohnol-lewe|teacher assignments -SChoo|-|eve|transportation assignments -Police officer deployments -Election preparedness and logistics -Fire engine, medic, and ladder truck assignments -Student school assignments Key ratios: Birth -to -kindergarten ratio Cohort -survival ratio School -level student generation factor (SGF) Consider SGF based on length of home ownership Incorporate new housing production rates Collaboration between County and Schools �� = .11" 01 Sept 30 26,096 25,977 26,619 Enrollment Choteifiold Comity Stu clojit Yio I (Is by L(mg(h of0morshi p LC Dotaded SKINfamMy Homm 070 Im0 57 0 07 D.2 io Truck 5 - Midlothian Re Time Improvements sponse Recommendations: 1. Improve decision-making capabilities through spatial and demographic analysis , Utilize location -aware technologies and enterprise GIS data tovisualize demands across areas such asschool boundaries orFire/EMS districts ° Provide for spatial analysis tmultiple levels such as countywide, magisterial district, census tract, and parcel , Ensure census data is used in understanding demographic correlations 2. Implement data governance best practices 3. Utilize advanced analytical tools to assist with visualizations and predictive forecasting 4.Incorporate qualitative methods ��m�� °�� Next steps Document current forecasting processes (1/2019) Designate oversight responsibility to Finance Director for organization -wide implementation (12/2019) Establish updated forecasting methodologies Synchronize new forecasting approach with CIP and budget development cycle (before FY2021 budget cycle) Prepare and distribute demand report annually (before FY2021 budget cycle) Incorporate new approach into zoning case reports Provide periodic updates to Board of Supervisors (May/June 2019) CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of I AGENDA Meeting Date: December 12, 2018 Item Number: 4.A. Subject: Quarterly Key Financial Indicators Report County Administrator's Comments: County Administrator: Board Action Requested: Accept the attached Quarterly Key Financial Indicators Report. Summary of Information: This report provides strategic insight into key financial and economic measures for Chesterfield County. The county has a long-standing history of evaluating and reviewing these measures on a regular basis, however, with this report, we are now able to communicate this information to a larger audience. The county remains committed to strong fiscal stewardship; this report showcases relevant and informative financial, economic, and general countywide indicators that are important in informing both current and future programs, services, and resource allocation. Preparer: Meghan Coates Title: Director of Budget and Management Attachments: 0 Yes 11 No 0 2 KEY FINANCIAL INDICATORS FOURTH QUARTER CY2018 TABLE OF CONTENTS INTRODUCTION 3 GENERAL ECONOMIC CONDITIONS 6 FINANCE AND BUDGET 7 HOUSING AND REAL ESTATE 10 COMMUNITYAND DEMOGRAPHICS 11 This report has been designed to provide strategic insight into key financial and economic measures for Chesterfield County. The county has a long standing history of evaluating and reviewing these measures on a regular basis, however, with this report, we are now able to communicate this information to a larger audience. The county remains committed to strong fiscal stewardship; this report showcases relevant and informative financial, economic, and general countywide indicators that are important in informing both current and future programs, services, and resource allocation. In addition, the county previously published a dashboard focused on key economic indicators, titled 'Blueprint Monthly.' This new quarterly report replaces that previous publication. The data presented in the Monthly Report will continue to be reported on within this report. 2 INTRODUCTION TO THE KEY INDICATORS QUARTERLY REPORT As part of the County's commitment to provide strategic insight and easy access to information, this first-ever quarterly report represents the most comprehensive financial, economic, and demographic datasets ever published bythe County. The aim of this report is to share with residents and businesses the key metrics that are tracked noonth|y, quarterly, and annually. It is designed not tojust state what these metrics are, but what they represent; their past and present performance; and how they inform the future econonnic.0nmnda[ and budgetary outlook. At present, more than 100 indicators at the national, state, and local levels are tracked and analyzed. In future publications, these indicators will rotate and provide an in-depth analysis ofhow they may impact the County. This inaugural quarterly report on Financial Indicators for Chesterfield County provides an opportune time to ask the question: How has Chesterfield's economy performed over the last ten years? Nationally, the economy isatits strongest level since the end ofthe Great Recession. At113months ofeconomic expansion, this recovery is the second -longest on record, and is on track to become the longest based upon current forecasts, if it is able to surpass the 120 months of growth between March 1991 and March 2001. Measured using several key indicators, the County's economy is in strongest position inten years. Historically, the County has averaged a lower unemployment rate compared to State and National levels, and the latest reading continues this trend. AsofSeptember, the rate was Z796-aneleven year low (see Chart 1). The strengthening labor market is also reflected through lower local monthly initial unemployment claims. AsofSeptember, the number ofclaims reached aneleven year low of3S4applicants (See Chart 2). CHART 1. LOCAL UNEMPLOYMENT RATE United states 9% Virgin. cr� i LAJ 4% 2000 2005 2010 2015 FISCAL YEAR Source: U.S. Bureau of Labor Statistics CHART 2. LOCAL INITIAL UNEMPLOYMENT CLAIMS The strengthening labor market has rippled out into incomes and household balance sheets. Average weekly wages in the County steadily grew from 2012, but over the last two years, they have surged, reaching an all-time high of $942 as of Q3 of FY2018. Moreover, the percentage of County residents who have subprime credit scores less than 660 has continued its downward trend reaching 25.43% as of Q1 of FY2019 (see Chart 3). Strengthening wages and household balance sheets have spurred economic growth in the County. Since FY201O,local sales tax collections have risen year -over -year and reached an all-time high of $50.9 million in FY2018, a 4% increase over FY2017. This growth is expected to continue through FY2019, with year-to-clate collections up 5.4% compared to FY2018. Additionally, auto registrations in the County have rebounded significantly, surpassing levels last seen prior to the recession, which is a significant driver in the increase in personal property tax revenue for the County (see Chart 4). KEY FINANCIAL INDICATORS REPORT CHART 3. EQUIFAX SUBPRIME POPULATION P41ART A iiri4iri F RFGICTRAT1nK1q The housing market has continued to strengthen with foreclosures in the County near pre -recessionary lows, while the All -Transactions House Price Index for the County, a broad measurement of single-family house prices, continues its upward trend (see Chart 5). At this stage in the economic expansion, these performances point to strong consumer confidence in the County. Despite the generally sound fundamentals, there are a handful of indicators that whisper a bit of caution into the economic picture moving forward. Heading towards the longest economic expansion on record there are two indicators that may provide an early signal of a change in the economic landscape- U.S. Corporate Debt, and Household Debt levels. The growth of corporate debt in the United States has continued to increase over the ten years reaching $9.4 trillion as June 2018, a 44% increase since June 2008. If corporate debt continues to increase at its current rate there is a potential danger that businesses may be borrowing against their equity levels as opposed to against cash-flow and income. In other words, businesses may not be generating enough income to cover debt payments (see Chart 6). CHART 5. ALL -TRANSACTIONS HOUSE PRICE INDEX 180 170 33% o 160 o �y 32% ii 150 3196. , LU 130- H 30%- Z20 120- z 110 110 v 2996 100 2000 a 28%- FISCAL YEAR 27% 26% 2596 2002 2004 2006 2008 2010 2012 2014 2016 2018 FISCAL YEAR Source: FUNY/Equifax Consumer Credit Panel P41ART A iiri4iri F RFGICTRAT1nK1q The housing market has continued to strengthen with foreclosures in the County near pre -recessionary lows, while the All -Transactions House Price Index for the County, a broad measurement of single-family house prices, continues its upward trend (see Chart 5). At this stage in the economic expansion, these performances point to strong consumer confidence in the County. Despite the generally sound fundamentals, there are a handful of indicators that whisper a bit of caution into the economic picture moving forward. Heading towards the longest economic expansion on record there are two indicators that may provide an early signal of a change in the economic landscape- U.S. Corporate Debt, and Household Debt levels. The growth of corporate debt in the United States has continued to increase over the ten years reaching $9.4 trillion as June 2018, a 44% increase since June 2008. If corporate debt continues to increase at its current rate there is a potential danger that businesses may be borrowing against their equity levels as opposed to against cash-flow and income. In other words, businesses may not be generating enough income to cover debt payments (see Chart 6). CHART 5. ALL -TRANSACTIONS HOUSE PRICE INDEX CHART 6. US CORPORATE DEBT 1 $9.OT � r $8.OT O /f LLO $7.OT /µ , O $6.OT J .,,..,...., rte,. $5.OT 2002 2004 2006 2008 2010 2012 2014 2016 2018 FISCAL YEAR Source: Federal Reserve 4 H.J 0 Fiy^ 180 170 f ,..,...., o 160 o �y ii 150 0 140- 40130Z 130- Z20 120- 110 110 100 2000 2002 2004 2006 2008 2010 2012 2014 2016 FISCAL YEAR Source: US Federal Housing Finance Agency CHART 6. US CORPORATE DEBT 1 $9.OT � r $8.OT O /f LLO $7.OT /µ , O $6.OT J .,,..,...., rte,. $5.OT 2002 2004 2006 2008 2010 2012 2014 2016 2018 FISCAL YEAR Source: Federal Reserve 4 H.J 0 Fiy^ KEY FINANCIAL INDICATORS REPORT Sirni|ady, household debt has steadily risen, reaching $13.5 trillion dollars as of September 2018, an increase of $2.36 trillion since the low of $11.15 trillion in June 2013, exceeding the previous high of $12.67 trillion in September 2008. Household debt has now risen for 17 straight quarters, and the transition of auto and credit card debt into serious delinquency isonthe rise. These trends may indicate that consumers, like corporations, are beginning to struggle to service their debt levels which may affect consumer spending in the economy (see Charts 7&8). CHART 7.FLOW OFAUTO LOANS INTO SERIOUS CHART Q'FLOW OFCREDIT CARD LOANS INTO SERIOUS nF//mo//pwrprnn+n4YCU mFumCxUFmCY(9O+DAYS) xsrneexpansmncontinues nomature cneuounryvmxconTmuezooacxcnncrmo/cazoaonnnunuorTor anyoia/ge in the national, state, and local economic outlook. With each new publication we will share insights gleaned from these indicators, and what they may mean for the County. ��r�� ^�~�_ KEY FINANCIAL INDICATORS REPORT GENERAL ECONOMIC CONDITIONS SALES TAX A key measure of consumer spending and consumer confidence in the local economy. With low unemployment and increasing average weekly wages consumer spending in the County continues to increase, resulting in higher sales tax revenue for the County. Year -to -Date collections are up 5.4%, and the latest monthly reading is an increase of 5.5% compared to the some period last year. CURRENT TWO YoY FYTD YoY READING YEAR AGO YEARS AGO Change Change $4,439,733 $4,208,823 $3,955,811 5.5% 5.4% AVERAGE WEEKLY WAGE At $942, average weekly wages across government and private sectors in the county are up 3.3% compared to 2017. With a strong and competitive labor market, wage pressure has resulted in increased wages for employees and has fed through to consumer spending in the county. VEHICLE REGISTRATIONS The number of new and used vehicle registrations. Registrations are down both compared to one-year ago as well as cumulatively over the year-to-date period. Local registration activity is mirroring national trends with year -over -year sales down 3.6796 nationally, and down 1.14% when comparing sales on a fiscal year -over -year basis, though levels are still historically high. CURRENT TWO TWO CURRENT READING YoY READING YEAR AGO YEARS Change 0.8% AGO $942 $912 $838 3.3% � 0.724 VEHICLE REGISTRATIONS The number of new and used vehicle registrations. Registrations are down both compared to one-year ago as well as cumulatively over the year-to-date period. Local registration activity is mirroring national trends with year -over -year sales down 3.6796 nationally, and down 1.14% when comparing sales on a fiscal year -over -year basis, though levels are still historically high. CURRENT TWO YoY FYTD YoY READING YEAR AGO YEAR Change Change 179,950 178,544 172,660 0.8% AGO 5,975 6,144 6,515 -2.8% -2.3% 0.724 0.735 1.3% pts PAYROLL EMPLOYMENT With 179,950 workers employed in the County as of September 2018, this represents an 0.8% increase compared to September 2017. As the County's labor force has increased, the number of county residents employed has increased more lowering the unemployment rate for the county. TWO CURRENT YoY READING YEAR AGO YEARS Change AGO READING 179,950 178,544 172,660 0.8% 6 LABOR FORCE TO JOBS RATIO This measure tracks the ratio of jobs at Chesterfield firms to the number of county residents that are actively engaged in the labor force. At 73.9%, this ratio has improved by 1.3% points compared to the same period last year, but the County still exports workers daily. With a continued focus on economic development the county remains committed to its goal of increasing the ratio closer to 0.8 over time. TWO CURRENT READING TWO YOY READING YEAR AGO YEARS Change 2.70% AGO 4.1055 0.739 0.724 0.735 1.3% pts UNEMPLOYMENT RATE Percentage of employable people living in Chesterfield Countyover the age of 16 who have either lost their jobs, unsuccessfully sought jobs, and are actively seeking work. At 2.70%, the County unemployment rate is below the state and national rates and is at its lowest level since November 2007. This low rate, coupled with increasing average weekly wages, has driven an increase in consumer confidence in the County as evidenced by increasing retail sales and home prices in tha Cnunty. CURRENT TWO YoY READING YEAR AGO YEARS Change AGO 2.70% 3.60% 4.1055 1 -0.9% pts OCCUPANCY TAX This a local tax levied on hotels and other lodging places within the County for any person who obtains lodging for less than thirty days. The County's rate is eight percent. As of September, collections are up 7.596 year -over year. However, year-to-date collections are down 7.096. Since this tax is heavily driven by seasonal events in the County, this revenue can be cyclical in nature. We are tracking collections monthly to monitor this source for any major cyclical changes. CURRENT TWO YoY FYTD YoY READING YEAR AGO YEARS AGO Change Change $504,406 $468,973 1 $$4�450517 7.6% -7.0% OPERATING CASH INVESTMENT BALANCE General overview of Countywide cash investment balances. The amounts listed here represent the short-term cash component of the County's total investment balances. This balance has decreased over time as more cash has moved into longer-term investments generating higher returns for the County. The balance is not a reflection of lower overall balances. CURRENT READING YEAR AGO TWO YEARS AGO YoY Change $112AM $251.OM $347.6M -55.2% AGO AVERAGE YIELD ON INVESTMENTS Measuring the county's investment effectiveness. The objective is to obtain the highest possible yield on available financial assets, consistent with constraints imposed by safety objectives, cash flow considerations, and the laws of the Commonwealth of Virginia that restrict the placement of public funds. CURRENT TWO READING YEAR AGO YEARS YoY Change AGO 2.10% 1.15°x6 1% 0.943 % pts INTEREST EARNINGS This is the amount, in thousands of dollars, that the County is earning per month on longer-term investment balances in investment vehicles permissible by State Code. For the month of September, investment earnings reached $981,400. Compared to the same period one year ago, investment earnings are up by 21946, and for the fiscal year-to-date are up by 31496. Higher interest rates, coupled with moving operating cash into longer-term investments, are driving this surge in earnings. CURRENT TWO FYoe READING YEAR AGO RS YEARS YoY Change Cha Change AGO $981 AK $308.02K $174.75K 219% 314% of MT, I_ TTIT. As required by GAAP, a long-term liability has been recorded for the VRS Plan, the County Supplemental Retirement Plan, Retiree Healthcare, and the County Line of Duty Plan for the cumulative difference between the total pension/OPER liabilities and fiduciary net position as of the measurement date. incremental improvement to the funded status of each could be a result of additional funding directed to the respective trust, investment returns, or program eligibility/participation. FY2018 FY2017 FY2016 FY2015 84.48% 1 79.67% 1 82.05% 1 81.40% 99.84% 1 97.86% 1 88.86% 1 92.14% 28.57% 1 22.43% 1 20.63% 1 20.67% 73.66% 1 51.99% 1 55.70% 1 51.99% KEY FINANCIAL INDICATORS REPORT TAX COLLECTION RATE Property taxes are primarily generated from levies on real estate and personal property and are the dominant revenue source for the County, more than half of the general fund budget. Therefore, timely collection of those revenues are critical to operations. This metric is demonstrating the percentage of the original tax level collected within the fiscal year of the levy. 97.26% ( 95.03% I 95.71% ( 95.76% PERCENT SPEND WITH CHESTERFIELD BUSINESS Measuring the percent of Chesterfield businesses responding to and entering into agreements for Chesterfield County goods and services and construction contracts. With several large capital project expenditures over the last few years, county expenditures with national companies that specialize in such projects have significantly increased. The county continues to monitor this measure and is committed to utilizing local businesses for county goods and services. In the future, this indicator will report out on goods and services versus capital expenditures. 04, FY2018 FY2017 FY2016 FY2015 NET CHANGE IN FUND BALANCE The net increase or decrease resulting from the use of and contribution to reserves in a given fiscal year. Each year, results of operations (both county and schools) are set aside for revenue stabilization needs in less favorable economies as well as_ such as capital projects. Contributions from restricted revenues that cannot be used to fund general operations (occupancy taxes, BPOL) are also included below. $14AM $30.21%4 $40.8M $3.8M WrAll VA ACCOUNTS RECEIVABLES WRITE-OFFS (NON -TAX) Percentage of write-offs compared to billing total. These are reflective of customer accounts with balances for services delivered and do not include property taxes. 3.11% 1 2.97% 1 2.72% 1 2.15% FY2018 I FY2017 FY2016 I FY2015 APPEALS DATA As an indicator of the accuracy of the assessment data, this measures the number of residential assessments actually changed by the Board of Equalization (BOE). FY2018 FY2017 FY2016 FY2015 116 1 108 1 103 1 109 4 $0 1 ($15,000) 1 $0 1 ($2,000) 7 KEY FINANCIAL INDICATORS REPORT FINANCE AND BUDGET KEY RESERVE BALANCES RESERVE FOR CAPITAL IMPROVEMENT PROGRAM (RFCIP) Each year the county sets aside approximately five percent of general government expenditures for pay-as-you-go funding for capital projects. $7.687M $7.749M $7.951 M $7.349M While the majority of that funding is allocated to specific projects, some portion is set aside to deal with unforeseen issues with approved projects or capital needs that arise out of the normal budget cycle. As projects are completed, remaining balances are usually transferred to the reserve as well. BUSINESS PROFESSIONAL AND OCCUPATIONAL LICENSE (BPOL) FEES Most local businesses are subject to BPOL fees which licenses their business activity within the County and are generally calculated upon gross receipts in the prior year. The county voluntarily caps the amount of BPOL revenue that it uses to sustain operations at $15.7M annually. Any BPOL appropriated above that amount is dedicated to transportation projects (including debt service) and economic development incentives. Often BPOL comes in above the budgeted amount, that excess is reserved annually for future transportation or economic development related needs. $7.579M $6.590M FY2018 FY2017 j FY 20116 FY2015 OCCUPANCY A tax paid on the number of room nights a person stays in the county. $2.320M $1.343M $3.088M $2.546M Holistically, a measure of the strength or success of the county's tourism efforts. These revenues are designated for restricted use on tourism related activities as prescribed by state code. UNASSIGNED FUND BALANCE The unassigned fund balance has been established over manyyears to provide $60.004M $60.004M $58.668M $58.000M the county with sufficient resources to finance unforeseen emergencies without borrowing. The unassigned fund balance target is funded for the upcoming fiscal year from prior year surpluses and budgeted additions. The county remains in compliance with the 8% percent level. Balances shown here are reflective of the total year end balance, not cumulative. 9 KEY FINANCIAL INDICATORS REPORT HOUSING AND REAL ESTATE HOME SALES Indicating the number of homes sold (new and existing) in a given month, compared to historical data. While sales are lagging behind 2017, they are tracking in line with longer -run averages which is an indicator of a healthy market. CURRENT TWO YoY FYTD YoY READING YEAR AGO YEARS AGO Change Change 453 567 459 -20.1% 1.4% BUILDING PERMITS As a leading indicator, this measure provides insight and construction trends on the new housing market and commercial activity in Chesterfield. While there may appear, at first glance, to be some softness in single family permits for the month of September the fiscal year to date metrics indicate continued growth in activity levels. Multi family permits and commercial permits are often lumpy, but again the fiscal year to date indicators remain positive. CURRENT YEAR AGO TWO YEARS YoY FYTD YoY READING AGO Change Change 504 1 260 1 18 1 93.8% 1 8.496 93 1 117 1 99 1 -20.5% 1 7.8% $7,441,880 1 $18,029,709 1 $19,275,264 1 -58.7% 1 1.7% OFFICE AND RETAIL VACANCIES As a component in assessing the economic vitality of the local market this measure offers insight in the vacancy ratio among office and retail businesses. CURRENT YEAR AGO TWO YEARS YoY READING I I AGO Change 9.3% 1 8.8% ( 9.0% 1 0.5 % pts 5.3% 1 6.9% 1 5.4% 1 -1.6% pts LOTINVENTORY A review of avnilahle. randv-to-huild Intl_ 10 HOMES PRICES Indicating the average value for homes sold during a given month, compared to historical data. 20.90% TWO 21.30% CURRENT 21.70% 78.30% YoY READING YEAR AGOACOYEARS YEARS Change 78.40% 21.60% AGO 20.40% 15,216 15,901 16,923 1 -4.3% 10 HOMES PRICES Indicating the average value for homes sold during a given month, compared to historical data. MEDIAN HOME/MEDIAN HOUSEHOLD INCOME A measure reviewing countywide household income data. Household income can provide insight into the overall economic health of a given area and when compared against real estate prices can be an indicator on whether the market mikht be eettinz overheated. 20.90% TWO 21.30% CURRENT 21.70% 78.30% yoy READING YEAR AGO YEARS Change 78.40% 21.60% AGO 20.40% $285,171 $279,323 $261,435 2.1% ®_ MEDIAN HOME/MEDIAN HOUSEHOLD INCOME A measure reviewing countywide household income data. Household income can provide insight into the overall economic health of a given area and when compared against real estate prices can be an indicator on whether the market mikht be eettinz overheated. ANNUAL RESIDENTIAL REVALUATION A key annual measure to monitor assessments and housing market trends. Tracking the overall year -over -year change in value for existing residential properties. 3.80% 3.10% 2.50% 2.90% 2.10% -1.30% -5.30% -5.00% -4.80% -1.50% COMMERCIAL/RESIDENTIAL RATIO An annual review of the commercial base compared with the residential base. 79.10% 20.90% TWO 21.30% CURRENT 21.70% 78.30% YoY READING YEAR AGO YEARS Change 78.40% 21.60% AGO 20.40% $76,260 $75,107 $72,972 1.5% ANNUAL RESIDENTIAL REVALUATION A key annual measure to monitor assessments and housing market trends. Tracking the overall year -over -year change in value for existing residential properties. 3.80% 3.10% 2.50% 2.90% 2.10% -1.30% -5.30% -5.00% -4.80% -1.50% COMMERCIAL/RESIDENTIAL RATIO An annual review of the commercial base compared with the residential base. 79.10% 20.90% 78.80% 21.30% 78.30% 21.70% 78.30% 21.80% 78.10% 21.90% 77.90% 22.10% 78.40% 21.60% 79.60% 20.40% 80.20% 19.80% 80.10% 20.00% a CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page I of I AGENDA Meeting Date: December 12, 2018 Item Number: 4.113. Subject: District Improvement Funds (DIF) Monthly Report County Administrator's Comments: County Administrator: Board Action Requested: Accept the attached District Improvement Funds (DIF) Monthly Report. Summary of Information: The attached report details approved Acceptance of the report will serve funds for the proposed uses as listed. Preparer: Meghan Coates Attachments: 0 Yes and proposed uses of DIF for FY2019. as approval for staff to expend DIF Title: Director of Budget and Management No # v +R7, CHESTERFIELD COUNTY Monthly Report on District Improvement Funds Report Date: December 12, 2018 Prepared By: Budget and Management The County annually budgets $33,500 in discretionary funds, referred to as District Improvement Funds (DIF), for each of the five magisterial districts that are used to improve the quality of life in each district. The DIF allocations can be used for public improvements, purchase of county -owned equipment, public events or programs, public school programs, and other legally allowable expenses. In addition, if funds remain in DIF accounts at the end of each fiscal year, up to $37,500 may be reserved per district at year- end to be utilized in a future year. This report shows the cumulative use of District Improvement Funds for FY2019 as well as the current funding available for each district. Requests to use funds for the current month are detailed below and listed as a proposed use on the summary chart for that district. Upon Board of Supervisors acceptance of this report each month, staff will execute proposed DIF requests. There is one DIF use proposed this month. Acceptance of this report by the Board constitutes Board approval of this request. December 2018 Requests: • Up to $1,737.52 from the Matoaca District Improvement Fund for new streetlight installation in the Bailey's Grove subdivision. DIF Balances To Date: Bermuda — Current Balance $33,981.14 (FY19 funding plus available reserves) Request Date Use Amount 9/26/2018 Veteran's Day Ceremony $648.06 9/26/2018 Chester Kiwanis Club Christmas parade $7,000.00 9/26/2018 ChesterFest $996.80 9/26/2018 Lucy Corr bus $3,000.00 9/26/2018 Eppington Plantation Celebration $500.00 Total FY2019 Bermuda uses $12,144.86 1IPage DIF Report 12/12/2018 Clover Hill — Current Balance $42,417.00 (FY19 funding plus available reserves) Request Date Use Amount 9/26/2018 Lucy Corr bus $3,000.00 9/26/2018 Eppington Plantation Celebration $500.00 10/24/2018 Courthouse Road trees $23,083.00 10/24/2018 "Watch for Children" signs $2,000.00 9/26/2018 Total FY2019 Dale uses Total FY2019 Clover Hill uses $28,583.00 Dale — Current Balance $64,625.00 (FY19 funding plus available reserves) Request Date Use Amount 9/26/2018 Jacobs Road Elementary School beautification project $1,150.00 9/26/2018 Lucy Corr bus $3,000.00 9/26/2018 Eppington Plantation Celebration $500.00 10/24/2018 Salem Elementary School walkie talkies $1,725.00 9/26/2018 Total FY2019 Dale uses $6,375.00 Matoaca — Current Balance $54,645.26 (FY19 funding plus available reserves) Request Date Use Amount 9/26/2018 Woolridge Elementary School marquee $2,500.00 9/26/2018 Alberta Smith Elementary School STEAM program $1,000.00 9/26/2018 Lucy Corr bus $3,000.00 9/26/2018 Deodora Drive streetlights $1,217.22 9/26/2018 Matoaca Elementary School Chromebooks $2,100.00 9/26/2018 Eppington Plantation Celebration $1,000.00 10/24/2018 Virginia State University homecoming parking signs $800.00 11/14/2018 Grange Hall Elementary School scoreboard $3,000.00 Proposed Bailey's Grove subdivision streetlights $1,737.52 Total FY2019 Matoaca uses $16,354.74 Midlothian — Current Balance $65,400.00 (FY19 funding plus available reserves) Request Date Use Amount 9/26/2018 Midlothian Day Festival $2,100.00 9/26/2018 Lucy Corr bus $3,000.00 9/26/2018 Eppington Plantation Celebration $500.00 Total FY2019 Midlothian uses $5,600.00 2 1 P a g e DIF Report 12/12/2018 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 1 Meeting Date: December 12, 2018 Item Number: II.A. Subiect: Resolution Recognizing Mr. Colin Aaron Summers (Matoaca District) Upon Attaining the Rank of Eagle Scout County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution. Summary of Information: Staff has received a request for the Board to adopt a resolution recognizing Mr. Colin Aaron Summers, Troop 2842, sponsored by Chesterfield Baptist Church, upon attaining the rank of Eagle Scout. He will be present at the meeting, accompanied by members of their families, to accept the resolution. Preparer: Janice Blakley Attachments: ■ Yes Title 1-1 No Clerk to the Board u WHEREAS, the Boy Scouts of America was incorporated by Mr. William D. Boyce on February 8, 1910, and was chartered by Congress in 1916; and WHEREAS, the Boy Scouts of America was founded to build character, provide citizenship training and promote physical fitness; and WHEREAS, after earning at least 21 merit badges in a wide variety of skills including leadership, service and outdoor life, serving in a leadership position in a troop, carrying out a service project beneficial to their community, being active in the troop, demonstrating Scout spirit, and living up to the Scout oath and Law, Mr. Colin Aaron Summers, Troop 2842, sponsored by Chesterfield Baptist Church, has accomplished those high standards of commitment and has reached the long -sought goal of Eagle Scout, which is received by only four percent of those individuals entering the Scouting movement; and WHEREAS, growing through his experiences in Scouting, learning the lessons of responsible citizenship, and endeavoring to prepare himself for a role as a leader in society, Colin has distinguished himself as a member of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 12th day of December 2018, publicly recognizes Mr. Colin Aaron Summers, extends congratulations on his attainment of Eagle Scout, and acknowledges the good fortune of the county to have such an outstanding young man as its citizen. e11 - 110 o Page 1 of 1 Meeting Date: December 12, 2018 Item Number: 112. Subject: Resolution Recognizing the 2018 Matoaca Middle School Girls Basketball Team for Its Outstanding Representation of Chesterfield County County Administrator's Comments: County Administrator: J I Board Action Requested: Mr. Elswick requests the Board of Supervisors commend and recognize the Matoaca Middle School Girls Basketball Team. Summary of Information: Under the guidance and direction of head coach Kimberly Ramsey Pond and her staff, the Matoaca Middle School Lady Warriors won the Chesterfield County Girls Basketball Championship. Preparer: Janice Blakley Title: Clerk to Board of Supervisors Attachments:0 F Yes —1 No RESOLUTION RECOGNIZING THE 2018 MATOACA MIDDLE SCHOOL GIRLS BASKETBALL TEAM FOR ITS OUTSTANDING REPRESENTATION OF CHESTERFIELD COUNTY WHEREAS, participation in middle school sports has long been an integral part of Chesterfield County's education, physical and emotional development for students; and WHEREAS, under the guidance and direction of head coach Kimberly Ramsey Pond, assistant coaches Donald Pollard and Kym Donnelly, and manager Elizabeth Stevenson, the 2018 Matoaca Middle School Girls Basketball Team finished the season with an impressive record of 12 wins and 1 loss; and WHEREAS, for the first time in the school's history, the Matoaca Middle School Lady Warriors won the Chesterfield County Girls Basketball Championship; and WHEREAS, the team members include Allyson Booth, Kylie Booth, Faith Brown, Kendra Carter, Emily Clark, Jada Coleman, Lila Donnelly, Lauryn George, Brianna Montalvo, Kennedy Murrell, Samantha Smith, Addison Thompson, Alyssa Thompson, Ava Walker, Abigail Wells and Alexa Whitlow. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 12th day of December 2018, publicly recognizes the 2018 Matoaca Middle School Girl Basketball Team for its outstanding representation of Chesterfield County. AND, BE IT FURTHER RESOLVED that the Board of Supervisors on behalf of the citizens of Chesterfield County, commends the 2018 Matoaca Middle School Lady Warriors for their commitment to excellence and sportsmanship and expresses best wishes for continued success. CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of I AGENDA Tea Meeting Date: December 12, 2018 Item Number: 11.C. Subiect: Resolution Recognizing the Late Mrs. Sandy Pettengill for Her Contributions to the Committee on the Future and Chesterfield County County Administrator's Comments: County Administrator: Board Action Requested: The Committee on the Future has requested that the Board of Supervisors commend and recognize the late Mrs. Sandy Pettengill for her service to Chesterfield County as a Clover Hill District representative on the Committee on the Future. Summary of Information: The Late Mrs. Sandy Pettengill is being recognized for her commitment and dedicated service to the county and the Committee on the Future. The committee is appointed by the board to identify and address issues in terms of their long-range impact on the county. Preparer: Kimberly Title: Special Assistant for Board and CommunitV Affairs Attachments: 0 Yes 1-1 No RECOGNIZING MRS. SANDY PETTENGILL FOR HER SERVICE AS A MEMBER OF THE COMMITTEE ON THE FUTURE WHEREAS, the Chesterfield County Committee on the Future was established in 1987 by the Board of Supervisors and included in the County Charter to assess the future and long-range challenges facing the county, advise the Board of Supervisors and make recommendations for preparing for future changes on the county; and WHEREAS, Mrs. Sandy Pettengill was appointed as a member of the committee in May 2012 and served as an active committee member for six years; and WHEREAS, Mrs. Pettengill served the citizens of the Clover Hill District with distinction throughout her term; and WHEREAS, Mrs. Pettengill was active and involved in the community for many years; and WHEREAS, Mrs. Pettengill was an engaged committee member who dedicated countless hours to the committee; and WHEREAS, during her tenure, the committee completed the report, "Promoting Future Financial Independence for All Chesterfield Residents"; and WHEREAS, Mrs. Pettengill strived to expand thinking beyond present- day limitations, presenting a view not necessarily bound by what will be, but embracing what can be. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 12th day of December 2018, publicly recognizes the late Mrs. Sandy Pettengill and commends her for her dedication and outstanding service to the Committee on the Future and to the residents of Chesterfield County. AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented to the family of Mrs. Pettengill and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Meeting Date: December 12, 2018 Item Number: 11.D. Subiect: Page 1 of 1 Resolution Recognizing Mr. James K. Bowling, Planning Department, Upon His Retirement County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution. Summary of Information: Mr. Bowling is retiring from the Planning Department on January 1, 2019, after providing 35 years of service to the citizens of Chesterfield County. Preparer: Andrew G. Gillies Title: Planning Director Attachments: 0 Yes F-1 No RECOGNIZING MR. JAMES K. BOWLING UPON HIS RETIREMENT WHEREAS, Mr. James K. Bowling will retire from the Chesterfield County Planning Department on January 1, 2019, after providing 35 years of quality service to the citizens of Chesterfield County; and WHEREAS, Mr. Bowling joined the Chesterfield County Planning Department in 1983 as a Planner managing rezoning cases and drafting zoning ordinance amendments during a period of rapid growth and development in the county; and WHEREAS, Mr. Bowling subsequently became a Senior Planner with the Planning Department's Zoning Team before accepting a position of Principal Planner in the department's Comprehensive Planning and Research Team in 1998; and WHEREAS, during his distinguished career, Mr. Bowling has overseen the adoption of the Central Area Plan, Eastern Area Plan, Southern Jefferson Davis Corridor Plan, Matoaca Village Plan, Upper Swift Creek Plan, Ettrick- VSU Special Area Plan and Northern Jefferson Davis Special Area Plan; working closely with community stakeholders, staff and officials in envisioning enhancements to these communities; and WHEREAS, Mr. Bowling has received numerous letters of appreciation and recognition from citizens as well as recognition from his peers such as Exceptional Employee of the Year in 1996, and awards in 1998 and 2003; and WHEREAS, Mr. Bowling helped create and implement numerous zoning ordinance amendments, research efforts and reports to facilitate quality development and provide guidance to development in the county; and WHEREAS, Mr. Bowling worked diligently to incorporate new technologies into Comprehensive Planning projects, producing multi -media videos, graphics and visualizations that assisted in the communication of planning principles to the public, staff and officials in an exciting format, and urging use of latest technologies in all aspects of planning; and WHEREAS, Mr. Bowling worked especially close with the Jefferson Davis Association and Concerned Citizens of Ettrick to help those volunteer citizen organizations communicate effectively with the county; and WHEREAS, Mr. Bowling will be greatly missed by his colleagues, co- workers, and the citizens of Chesterfield County, who he has so faithfully served, and his work as a positive agent of change in the community provided an excellent example for other county staff to follow. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 12th day of December 2018, publicly recognizes Mr. James K. Bowling, and extends on behalf of its members and the citizens of Chesterfield County, appreciation for his service to the county, congratulations upon his retirement, and best wishes for a long and happy retirement. AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented to Mr. Bowling and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 1 Meeting Date: December 12, 2018 Item Number: 11.E. Subject: Resolution Recognizing Captain Kathryn M. Kahlson, Fire and Emergency Medical Services Department, Upon Her Retirement County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution. Summary of Information: Captain Kathryn M. Kahlson is retiring from the Fire and Emergency Medical Services Department on January 1, 2019, after providing over 25 years of service to the citizens of Chesterfield County. Preparer: Edward L. Senter, Jr. — Title: Fire Chief Attachments: 0 Yes F-1 No RECOGNIZING CAPTIAN KATHRYN M. KAHLSON UPON HER RETIREMENT WHEREAS, Captain Kathryn M. Kahlson is retiring from the Chesterfield Fire and Emergency Medical Services Department, Chesterfield County, on January 1, 2019; and WHEREAS, Captain Kahlson faithfully served the citizens of Chesterfield County for over 25 years as a firefighter and officer; and WHEREAS, Captain Kahlson began her career with Chesterfield County on October 22, 1993, as a member of Recruit School #24, and served as a firefighter at the Bon Air, Dale, Bensley, Matoaca, Ettrick, Rivers Bend, Swift Creek, and Buford Fire and EMS Stations, as well as in the Training and Education Division; and WHEREAS, Captain Kahlson achieved Emergency Medical Technician -Cardiac Certification in 1994; and WHEREAS, Captain Kahlson was recognized with a Unit Citation Award for assisting in the removal of a victim who had fallen into a smoke stack at the Dutch Gap Power station; and WHEREAS, Captain Kahlson was recognized with multiple EMS Unit Citation Awards for her team's actions in reviving a 17 -year-old in full arrest at Monacan High School, a fatal asthma attack, saving a man who had jumped from a moving vehicle on Genito Road, saving a patient from a fatal drug overdose and one of numerous cardiac arrests; and WHEREAS, Captain Kahlson was recognized with a Unit Citation for the extraordinary actions of her team in rescuing five citizens whose cars were being overcome by flood waters on Turner Road during Tropical Storm Gaston; and WHEREAS, Captain Kahlson was recognized with several EMS Lifesave Awards and EMS Unit Citations for her efforts in successfully converting patients from cardiac arrest and achieving return of spontaneous circulation throughout her career; and WHEREAS, Captain Kahlson is recognized for serving 25 years in the Virginia Air National Guard, during which time she was also employed by Chesterfield Fire and EMS, and for reaching the rank of Colonel before her retirement in December 2017; and WHEREAS, Captain Kahlson is recognized as the first woman to serve 25 years as a career firefighter and officer reaching full retirement with Chesterfield Fire and EMS. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 12th day of December 2018, publicly recognizes the contributions of Captain Kathryn M. Kahlson, expresses the appreciation of all citizens for her service to the county, and extends their appreciation for her dedicated service and congratulations upon her retirement. AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented to Captain Kahlson, and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. 0 U) 0 - CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: December 12, 2018 Item Number: 12.A.I. Subiect: Nomination/Reappointment to the Agricultural and Forestry Committee County Administrator's Comments: County Administrator: Board Action Requested: Nominate/Reappoint members to serve on the Agricultural and Forestry Committee Summary of Information: The Agricultural and Forestry Committee advises the Board of Supervisors on all issues related to the operation and preservation of agricultural, horticultural and forestry businesses. The terms of the current membership of the Agricultural and Forestry Committee expire December 31, 2018. Mark Landa, representing the Bermuda District; Howard Nester, representing the Dale District; Claire Durham, representing the Midlothian District; Stephen Lindberg, at -large member representing the forestry business; Stuart Jones, at -large member representing the agriculture business; Lawrence Taylor, representing the Matoaca District; and George Beadles, representing the Clover Hill District, have indicated their willingness to serve as members of the Agricultural and Forestry Committee. The terms will expire December 31, 2020. Under the existing Rules of Procedure, appointments to boards and committees may be nominated and appointed at the same meeting. Nominees are voted on in the order in which they are nominated. Preparer: T. Michael Likins Title: Director of Cooperative Extension Attachments: 1:1 Yes 0 No # 0 0 0 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA 1749 Meeting Date: December 12, 2018 Item Number: 12.A.2. Subject: Nomination/Appointment to the Youth Services Citizen Board County Administrator's Comments: County Administrator: Board Action Requested: Nomination/ appointment of a member to serve on the Youth Services Citizen Board. Summary of Information: The purpose of the Youth Services Citizen Board is to advise the Board of Supervisors regarding planning and policies affecting youth development and to provide a community forum to focus on youth issues. Matoaca District. Supervisor Elswick recommends that the board nominate and appoint Colby Renshaw, from Manchester High School for a term effective immediately through June 30, 2019. Mr. Renshaw meets all the eligibility requirements to fill the vacancy and has indicated his willingness to serve. Under the existing Rules of Procedure, appointments to boards and committees may be nominated and appointed at the same meeting. Nominees are voted on in the order in which they are nominated. Preparer: Jana D. Carter — Title: Director, Citizen Information and Resources Attachments: 1-1 Yes 0 No CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA RG Meeting Date: December 12, 2018 Item Number: 12.A.3. Subject: Nomination, Reappointment, Appointment to Chesterfield Community Services Board County Administrator's Comments: County Administrator Board Action Requested: Nominate and reappoint Mr. Mark Sacra nominate and appoint Mr. Peter Mazure, to the Chesterfield Community Services 2019 through December 31, 2021. Summary of Information: Bermuda District representative and Clover Hill District representative, Board, with terms effective January 1, The Chesterfield Community Services Board is designated as an Administrative/ Policy Board responsible for the provision of public mental health, intellectual/developmental disabilities and substance use disorder services. Mr. Sacra has served one three-year term and Mr. Mazure has specific expertise and experience that will be beneficial to the Board should the Board of Supervisors so choose to appoint him. Board members concur with these appointments. Under the existing Rules of Procedure, appointments to boards and committees may be nominated and appointed at the same meeting. Nominees are voted on in the order in which they are nominated. Preparer: Debbie Burcham Title: Executive Director, Community Services Board Attachments: Yes No ky'< CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: December 12, 2018 Item Number: 12.A.4. Subiect: Appointment to the Personnel Appeals Board County Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisors is requested to appoint a new member to serve on the Personnel Appeals Board. Summary of Information: The purpose of the Personnel Appeals Board is to hear employee grievances relating to disciplinary actions or discriminatory application of county personnel policies. The Personnel Appeals Board has the ability to modify or reverse disciplinary decisions of department directors. The appointments are for a three-year term and are not related to residing in a particular magisterial district. Ms. Tracy Kemp Stallings' second term on the Personnel Appeals Board expires on December 31, 2018, and she is not eligible to serve another term. The Board of Supervisors is requested to nominate and appoint Ms. Lisa Stiles Licata to serve the next full term, which would begin on January 1, 2019, and end on December 31, 2021. Ms. Licata, who resides in the County of Hanover and is Vice President of Human Resources for Chippenham and Johnston -Willis Hospitals, has indicated her willingness to serve. Under the existing Rules of Procedure, appointments to boards and committees may be nominated and appointed at the same meeting. Nominees are voted on in the order in which they are nominated. Preparer: Mary Martin Selby Title: Director of Human Resources Attachments: Yes No # ell11R�l .13 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page I of 2 AGENDA Meeting Date: December 12, 2018 Item Number: 12.A.5. Subject: Nomination/Reappointment to the Children's Service Act (CSA) formally known as "Comprehensive Services Act for At Risk Youth and Families," Community Policy and Management Team (CPMT) County Administrator's Comments: County Administrator: Board Action Requested: Nominate/reappoint Ms. Samantha Hollins, as representative for Chesterfield County Public Schools appointee serving on the Community Policy and Management Team, term to end 12/31/2022. Summary of Information: The purpose of the Community Policy and Management Team (Code of Virginia § 2.2-5204 and § 2.2-5205), is to implement the requirements of the Children's Services Act of Virginia, including the expenditure of funds appropriated by the localities and allocated by the State. Per the Virginia Children's Services Act, "the governing body of each single jurisdiction district and the governing bodies of each multi -jurisdictional district must appoint a Community Policy and Management Team. The minimum mandatory membership (Code of Virginia § 2.2-5205) of each team includes local agency heads or their designees from the Community Services Board; Department of Social Services; Juvenile Court Services Unit; and school division." Additional mandatory membership includes a parent representative and private provider representative, if a private organization or an association of providers is located within the locality. Preparer: Karen Reilly -Jones Title: Administrator, Comprehensive Services Act Attachments: C—� Yes ■ No # � ' 4 , �. CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Nomination for replacing appointment of County Staff positions: Samantha Hollins, Director of Special Education, nominated to continue her role in representing Chesterfield County Public Schools. Under the existing Rules of Procedure, appointments to boards and committees may be nominated and appointed at the same meeting. Nominees are voted on in the order in which they are nominated. Page 1 of I Meeting Date: December 12, 2018 Item Number: 12.A.6. Subiect: Appointment of Board Member for the Central Virginia Waste Management Authority County Administrator's Comments: County Administrator: Board Action Requested: Nominate/Appoint Board Member to the Central Virginia Waste Management Authority (CVWMA) Summary of Information: CVWMA is a public service authority that endeavors to implement economic and efficient solid waste management and recycling programs for central Virginia member jurisdictions. A Board of Directors, including representatives from each member locality governs the actions of the Authority and daily operations are coordinated by staff. Mr. Robert Dunn has been on the board of directors since the formation of the CVWMA, and his current term expires December 31, 2018. Mr. Dunn wishes to continue as a Board Member for an additional term of four years. Under the existing Rules of Procedure, appointments to boards and committees may be nominated and appointed at the same meeting. Nominees are voted on in the order in which they are nominated. Preparer: Clay Bowles - Title: Director of General Services Attachments: C]Yes ■ No CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page I of 2 AGENDA Ing Meeting Date: December 12, 2018 Item Number: 12.A.7. Subiect: Appointment to the Community Criminal Justice Board County Administrator's Comments: County Administrator: Board Action Requested: Appointment of The Honorable Scott C. Miles to serve on the Community Criminal Justice Board, effective immediately and fulfilling a two-year term which expires June 30, 2019, per the adopted by-laws of the Community Criminal Justice Board. Summary of Information: The appointment corresponds to prescribed position in the Code of Virginia. The Code of Virginia calls for the Commonwealth Attorney from Chesterfield County to serve on the Community Criminal Justice Board. Mr. Miles would be fulfilling the term first served by Billy Davenport who retired, and then Ken Nickels who served in an interim role until the election in November 2018, in which Mr. Miles was elected to serve as Commonwealth Attorney for Chesterfield County. The original appointment of the Commonwealth Attorney (Mr. Davenport) was in June 2018 for a two-year term. The Community Criminal Justice Board serves the 12th Judicial Court Circuit consisting of Chesterfield County and the City of Colonial Heights. The purpose is to provide for the development, planning, implementation, and evaluation of community programs and services for the court in diverting offenders and defendants from local correctional facilities. At the June 14, 1995 meeting, the Board adopted a Resolution entitled Joint Resolution Providing for the Implementation of the Comprehensive Community Corrections Act (CCCA) and Pretrial Services Act (PSA); Establishment of the Chesterfield County and City of Colonial Heights Community Criminal Justice Board; and provisions for Joint Exercise of Powers. Preparer: Sarah Q. Snead Title: Deputy County Administrator Attachments:1:1 Yes No 0 &U CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Summary of Information: (continued) The resolution designated the membership by position, per the Code of Virginia. The Community Criminal Justice Board members serve two-year staggered terms; thus 10 or 11 members are typically appointed each year. Nominees must be approved by both the Chesterfield County Board of Supervisors and the Colonial Heights City Council. It is requested that the following individual be appointed to serve out a two-year term that began July 1, 2017 and ends June 30, 2019. Scott C. Miles Commonwealth Attorney Under the existing Rules of Procedure, appointments to boards and committees may be nominated and appointed at the same meeting. Nominees are voted on in the order in which they are nominated. X49 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 1 Meeting Date: December 12, 2018 Item Number: 12.B.I.a. Subject: Resolution Recognizing Mr. Noah Alexander Johnson (Bermuda District) Upon Attaining the Rank of Eagle Scout County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution. Summary of Information: Staff has received a request for the Board to adopt a resolution recognizing Mr. Noah Alexander Johnson, Troop 819, sponsored by St. John's Episcopal Church, upon attaining the rank of Eagle Scout. Mr. Johnson is unable to attend the board meeting to receive the resolution publicly. Preparer: Janice Bla Attachments: Title: Clerk to the Board ■Yes F Uj, WHEREAS, the Boy Scouts of America was incorporated by Mr. William D. Boyce on February 8, 1910, and was chartered by Congress in 1916; and WHEREAS, the Boy Scouts of America was founded to build character, provide citizenship training and promote physical fitness; and WHEREAS, after earning at least 21 merit badges in a wide variety of skills including leadership, service and outdoor life, serving in a leadership position in a troop, carrying out a service project beneficial to their community, being active in the troop, demonstrating Scout spirit, and living up to the Scout oath and Law, Mr. Noah Alexander Johnson, Troop 819, sponsored by St. John's Episcopal Church, has accomplished those high standards of commitment and has reached the long -sought goal of Eagle Scout, which is received by only four percent of those individuals entering the Scouting movement; and WHEREAS, growing through his experiences in Scouting, learning the lessons of responsible citizenship, and endeavoring to prepare himself for a role as a leader in society, Noah has distinguished himself as a member of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes Mr. Noah Alexander Johnson, extends congratulations on his attainment of Eagle Scout, and acknowledges the good fortune of the county to have such an outstanding young man as its citizen. V YA Page I of I Meeting Date: December 12, 2018 Item Number: 123.1.b. Subject: Resolution Recognizing Mr. Vincent M. Burgess for His Service on the Chesterfield Community Services Board County Administrator's Comments: County Administrator: Board Action Requested: The Board is requested to adopt a resolution recognizing Mr. Vincent M. Burgess for the completion of three three-year appointed terms on the Community Services Board. Summary of Information: See attached resolution. Preparer: Debbie Burcham Title: Executive Director of Chesterfield CSB/MHSS Attachments:■No Yes F RECOGNIZING MR. VINCENT M. BURGESS FOR HIS SERVICE ON THE CHESTERFIELD COMMUNITY SERVICES BOARD WHEREAS, Mr. Vincent Burgess has served as a dedicated member of the Chesterfield County Community Services Board since his appointment by the Board of Supervisors in January 2010; and WHEREAS, Mr. Burgess served as an At -Large member from 2010 through 2015 and as the Clover Hill District representative from 2016 through 2018; and WHEREAS, Mr. Burgess was voted by his peers and served with distinction as Board Chair in 2012 and 2013; and WHEREAS, under the leadership of Mr. Burgess as Chair, the Chesterfield Community Services Board implemented the Crisis Triage Center, CIT (Crisis Intervention Team), Trauma Informed Care and Access Redesign; and WHEREAS, Mr. Burgess was appointed to and served on the Executive Committee for eight consecutive years; and WHEREAS during the tenure of Mr. Burgess, the Chesterfield Community Services Board implemented Integrated Care, Same Day Access, Virginia Veteran and Family Support Program, Jail Mental Health services and received three successful CARF (Commission on Accreditation of Rehabilitation Facilities) accreditations; and WHEREAS, Mr. Burgess served as Chair of the ICF (Intermediate Care Facility) Committee for four consecutive years overseeing the planning, construction and opening of Galloway Place; and WHEREAS, Mr. Burgess served as Chair of the Housing Committee for four consecutive years addressing housing needs for individuals with mental health issues as well as establishing a home for women with substance use disorders; and WHEREAS, Mr. Burgess was instrumental in the Build -A -House program responsible for the planning, development and construction of the Church Road, Cogbill, Woodpecker and Pine Forest Group Homes garnering awards from the Virginia Association of Counties (VACo) and the National Association of Counties (NACo); and WHEREAS, Mr. Burgess has tirelessly advocated locally, regionally and statewide for the most vulnerable populations of Chesterfield County and will be greatly missed by his peers and staff alike. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors hereby expresses its sincere appreciation to Mr. Vincent M. Burgess, for nine years of commitment and significant contributions in the provision of quality Mental Health, Intellectual and Developmental Disability, and Substance Use Disorders services to the citizens of Chesterfield County. Aw CHESTERFIELD COUNTY BOARD OF SUPERVISORS 4GENDA Page 1 of 1 Meeting Date: December 12, 2018 Item Number: 122.11.c.1. Subject: Resolution Recognizing Lieutenant Kendall R. Marston, Fire and Emergency Medical Services Department, Upon His Retirement County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution. Summary of Information: Lieutenant Kendall R. Marston retired from the Fire and Emergency Medical Services Department on December 1, 2018, after providing over 32 years of service to the residents of Chesterfield County. Preparer: Edward L. Senter, Jr. — Title: Fire Chief Attachments: 0 Yes F-1 No RECOGNIZING LIEUTENANT KENDALL R. MARSTON UPON HIS RETIREMENT WHEREAS, Lieutenant Kendall R. Marston retired from the Chesterfield Fire and Emergency Medical Services Department, Chesterfield County, on December 1, 2018, after faithfully serving the county and its residents for over 32 years; and WHEREAS, Lieutenant Marston began his service to the residents of Chesterfield County on May 5, 1986, as a member of Recruit School #15, and served as a firefighter in various assignments at the Chester, Dale and Dutch Gap Fire and EMS stations; and WHEREAS, Lieutenant Marston was promoted to the rank of lieutenant on June 4, 1997, and served as a company officer at the Ettrick, Phillips and Winterpock Fire and EMS stations; and WHEREAS, Lieutenant Marston was certified as a cardiac technician in August 1995 and certified as a nationally registered paramedic in April 1996, providing many years of advanced life support patient care to the residents of Chesterfield County; and WHEREAS, Lieutenant Marston served on the workgroup to design a new ladder truck and deploy it for service to the Ettrick Fire and EMS station; and WHEREAS, Lieutenant Marston received an EMS Lifesave Award in 1995, four EMS Awards between 1988 and 1993 and three Unit Citation Awards from 2002 through 2012 exemplifying a high level of service to the residents of Chesterfield County; and WHEREAS, Lieutenant Marston was one of the original firefighters providing regional technical rescue responses out of Dutch Gap Fire and EMS station and was instrumental in placing Chesterfield's first technical rescue company in service; and WHEREAS, Lieutenant Marston was very involved and well versed in our rural water supply program and worked diligently to develop available water sources in the non -hydrated areas of the county; and WHEREAS, Lieutenant Marston served as a respected firefighter and officer of the department and was well known for his development of personnel to provide the highest level of service to the residents of, and visitors to, Chesterfield County. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes the contributions of Lieutenant Kendall R. Marston, expresses the appreciation of all residents for his service to the county, and extends their appreciation for his dedicated service and their congratulations upon his retirement. C, It ) .01 1�7.�) `V�l CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of I Meeting Date: December 12, 2018 Item Number: 12.B.I.c.2. Subject: Resolution Recognizing Mr. Gary L. Brunelli, Police Department, Upon His Retirement County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution. Summary of Information: Gary L. Brunelli retired from the Police Department on December 1, 2018, after providing over 23 years of service to the residents of Chesterfield County. Preparer: Lt. Colonel Daniel W. Kelly Attachments: 0 Yes F-1 No Title: Deputy Chief of Police RECOGNIZING MR. GARY L. BRUNELLI UPON HIS RETIREMENT WHEREAS, Mr. Gary L. Brunelli retired from the Chesterfield County Police Department on December 1, 2018, after providing over 23 years of quality service to the residents of Chesterfield County; and WHEREAS, Mr. Brunelli has faithfully served the county in the capacity of Automated Fingerprint Identification System (AFIS) Technician, Latent Print Examiner, and a Department of Criminal Justice Services Certified Instructor; and WHEREAS, Mr. Brunelli was selected as the Police Department Civilian Employee of the Year for 1996, in recognition of his outstanding customer service, effective teamwork, ongoing innovation efforts, and commitment to quality improvement; and WHEREAS, Mr. Brunelli and the Forensic Unit received a Unit Citation in 2003, for the unit's accomplishments which included responding to 4,500 crime scenes, gathering 7,000 pieces of evidence, the identification of over 200 suspects, the exceptional crime scene investigation after the shooting of a Chesterfield County police officer and the crime scene processing of a high profile case that involved national and international connections; and WHEREAS, Mr. Brunelli was recognized with a Chief's Commendation for his detailed fingerprint work which resulted in the identification and arrest of a robbery suspect; and for his expert fingerprint analysis which greatly assisted in the prosecution of the suspect on federal charges; and WHEREAS, Mr. Brunelli was the recipient of an Achievement Award for his perseverance in identifying latent fingerprints to a suspect who had committed a murder in South Carolina; the thorough investigation performed, and the evidence collected by Mr. Brunelli and his co-workers were essential to the successful prosecution of the suspect in the case; and WHEREAS, Mr. Brunelli is recognized for his strong work ethic, excellent communications skills, and impressive teamwork, all of which he has utilized within the Police Department and in assisting citizens of Chesterfield County; and WHEREAS, Mr. Brunelli has provided the Chesterfield County Police Department with many years of loyal and dedicated service; and WHEREAS, Chesterfield County and the Board of Supervisors will miss Mr. Brunelli's diligent service. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes Mr. Gary L. Brunelli and extends on behalf of its members and the residents of Chesterfield County, appreciation for his service to the county, congratulations upon his retirement, and best wishes for a long and happy retirement. CC CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: December 12, 2018 Item Number: 12.13.2.a. Subject: Acceptance of COPS School Violence Prevention Program Grant Award from the United States Department of Justice County Administrator's Comments: County Administrator: Board Action Requested: Accept and appropriate COPS School Violence Prevention Program grant funds, in the amount of $500,000, from the US Department of Justice for the purpose of improving school security. Approve the transfer of the $220,500 in matching funds from Schools Capital Projects Fund to the County Grants Fund. Summary of Information: Grant awards have been made for targeting school violence prevention in the total amount of $720,500; electronic access control (full system) on doors of the 26 elementary schools without any electronic access technology in total amount of $572,000; and for electronic access control (partial system) on doors of the 9 elementary schools with limited electronic access technology in the total amount of $148,500. The schools plan to complete the project by the grant end date of September 2020. There is a cash match requirement of $220,500, which will be met through a transfer from the Chesterfield County Public Schools Safety and Security CIP funds. Preparer: Colonel Jeffrey S. Katz Preparer: Meghan Coates Attachments: Flyes Title: Chief of Police Title: Director of Budget and Management �9 No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: December 12, 2018 Item Number: 12-B.2.b. Subiect: Authorize the Receipt and Appropriation of One -Time Funding from the Department of Behavioral Health and Developmental Services County Administrator's Comments: County Administrator: Board Action Requested: Authorize the Chesterfield CSB to receive and appropriate $116,720 in the Mental Health budget additional funding from the Department of Behavioral Health and Developmental Services to address opioid prescription and non- prescription drug use and abuse in Chesterfield County. Summary of Information: The Chesterfield Community Services Board/Department of Mental Health Support Services has been notified by the Virginia Department of Behavioral Health & Developmental Services that it has been awarded $116,720 in additional funding to address the opioid crisis. The funding is a portion of an award provided to the Commonwealth from the Federal Substance Abuse and Mental Health Services Administration (SAMHSA) for dissemination to the 40 Community Services Boards (CSB). CSBs were awarded funding for prevention, treatment and/or recovery based on the number of opioid overdoses and deaths, and funding must be expended by April 2019. The Chesterfield CSB will use this funding to transport clients receiving Medication Assisted Treatment(MAT) to and from services. Preparer: Debbie Burcham Title: Executive Director of Chesterfield CSB/MHSS Preparer: Meghan Coates Title: Director of Budget and Management Attachments: 1-1 Yes 0 No G CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Pagel of Meeting Date: December 12, 2018 Item Number: 12.113.2.c. Subject: Authorize the Receipt and Appropriation of 2018 State Homeland Security Grant Funds from the Department of Homeland Security County Administrator's Comments: County Administrator: Board Action Requested: k Authorize the Fire and EMS Department, to receive and appropriate $256,000 in 2018 State Homeland Security Grant funds from the Department of Homeland Security. Summary of Information: The Board of Supervisors is requested to approve the acceptance and appropriation of grant funds awarded from the Department of Homeland Security for the following regional projects: a. Funding of $86,000 to manage a regional Division 1 Virginia Search and Technical Rescue/Urban Search and Rescue Project that will support personal protective equipment expenses and technical rescue team training courses. Chesterfield County serves as the sponsoring agency of the Division 1 Virginia Search and Technical Rescue/Urban Search and Rescue team. b. Funding of $95,000 to manage a regional project for the Central Virginia All -Hazards Incident Management Team (CVAHIMT) that will support enhanced training of CVAHIMT personnel as well as equipment upkeep and maintenance. Chesterfield County Fire and EMS serves as the program manager and fiduciary agent for the CVAHIMT. Preparer: Edward L. Senter, Jr. Title: Fire Chief Preparer: Meghan Coates Title: Director of Budget and Managemen Attachments: El Yes No CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA c Funding of $75,000 to manage a regional project for the Central Virginia Fire Chief's Association that will be utilized to purchase rail hazard and flammable liquid response equipment. Chesterfield County, as a member of the Association, will function as the project manager for the purchase of the materials and associated equipment. No local match of funds is required for any portion of the grant funds. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 1 Meeting Date: December 12, 2018 Item Number: 112.13.2.d. Subiect: Authorize the Receipt and Appropriation of Grant Funds from the Department of Rail and Public Transportation County Administrator's Comments: County Administrator: Board Action Requested: Authorize the Chesterfield CSB to receive and appropriate up to $145,000 in the Mental Health budget funding from the Department of Rail and Public Transportation to purchase replacement mobility management transportation software for Chesterfield County. Summary of Information: The Chesterfield Community Services Board/Department of Mental Health Support Services has been notified by the Virginia Department of Rail and Public Transportation (DRPT) that it has been awarded up to $145,000 in grant funding to purchase transportation software to meet the needs of individuals with intellectual and developmental disabilities in Chesterfield County. The existing software has been in service since 1994 when Chesterfield Employment Services received a grant from DRPT to purchase the software. Replacement software will enable CES to more efficiently deliver its current array of services including providing transportation to and from employment, day programs and residential homes for the IDD population as well as branch out to serve individuals with Serious Mental Illness. Preparer: Debbie Burcham Title: Executive Director of Chesterfield CSB/MHSS Preparer: Meghan Coates Title: Director, Budget & Management Attachments: F]Yes 0 No # 0 g13! G" 6�1 I V Page 1 of 1 Meeting Date: December 12, 2018 Item Number: 12.13.3. Subiect: Amendment to the 2018 Holiday Schedule County Administrator's Comments: County Administrator: Board Action Requested: The Board is requested to amend the 201 31, 2018, New Year's Eve. Summary of Information: holiday schedule to include December The Board is requested to amend the 2018 holiday schedule to recognize employees for their hard work and dedication throughout the year. The current holiday schedule, which was originally adopted by the Board of Supervisors in 2000, includes New Year's Day. Next year, New Year's Day will be observed on Tuesday, January 1, 2019. Staff is requesting that the 2018 holiday schedule be amended to include Monday, December 31, 2018, New Year's Eve, as an additional eight-hour holiday for all full-time county employees. Staff is also requesting that part-time, benefits -eligible employees, who consistently work a minimum of 24 hours per week, be recognized with four hours of leave. In light of the additional holiday, staff requests the Board increase the maximum carryover leave balance amount by eight hours for calendar year 2019. The Commonwealth of Virginia, City of Richmond, Henrico County and Hanover County have also approved December 31, 2018, as an additional holiday. Preparer: Mary Martin Selby Title: Director of Human Resources Attachments: F Yes 0 No CHESTERFIELD COUNTY F BOARD OF SUPERVISORS Page 1 of 3 AGENDA Meeting Date: December 12, 2018 Item Number: 12.6.4. Subiect: Appropriation, Transfer of Funds and Authorization to Proceed with the Tredegar Lake Parkway Extension Economic Development Access Project County Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisors is requested to take the following actions for the Tredegar Lake Parkway Extension Economic Development Access Project: appropriate $650,000 in anticipated VDOT reimbursements; transfer $150,000 from the Industrial Access Account; authorize the County Administrator to proceed with right-of-way acquisition; enter into all appropriate agreements and contracts; and authorize the Procurement Director to advertise the construction contract for the project. Summary of Information: ERNI Electronics (developer) has advised the county of its intention to construct a new facility off Tredegar Lake Parkway (see attachment). The developer has asked the county to seek VDOT economic development access funds so that an access road can be constructed to the property. In September 2018, the Board adopted a resolution requesting the Virginia Department of Transportation (VDOT) to approve economic development access funds for the Tredegar Lake Parkway Extension Economic Development Project. Also, the resolution guaranteed to VDOT that the county will provide the necessary right-of-way and utility adjustments for the Project. The Commonwealth Transportation Board (CTB) is scheduled to hear the request at its December 5, 2018 meeting. Preparer: Jesse Smith Title: Director of Transportation Preparer: Meghan Coates Title: Director of Budget and Management Attachments:0 es YNo F CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 3 AGENDA Summary of Information: (Continued) To provide for an adequate access to the property, Tredegar Lake Parkway will need to be extended approximately 800 feet from its current terminus to the developer's property. Under the VDOT Economic Development Access program, the county can receive up to $500,000 in unmatched VDOT funds and up to $150,000 in matched VDOT funds for the construction of economic development access roads. The County's required match, $150,000, is being requested from the Industrial Access Account and is available. Before VDOT will authorize the economic development access funds, the qualifying capital investment must be under firm contract or the county must provide VDOT a surety bond guaranteeing that the investment will occur within five years of the Commonwealth Transportation Board's allocation of the economic development access funds. It is anticipated this project will be under firm contract. VDOT funds can only be used for engineering and access road construction. Right-of-way acquisition and utility adjustments must be financed from sources other than economic development access funds. The developer has indicated they expect to develop sufficient qualifying capital investment to justify the requested VDOT economic development access fund allocation. The developer has agreed to prepare the road construction plans and environmental studies, dedicate the right-of-way necessary for the access road, and be responsible for all utility adjustments and the wetland mitigation for the project, if necessary. It is anticipated that the county will manage the construction of this access road and provide the matching funds. A VDOT/County agreement, similar to those the county has executed in the past, will be necessary. Under the terms of the agreement, the county will administer the construction of the project and be reimbursed by VDOT for the $650,000 in VDOT Economic Development Access funds. It is requested that the County Administrator be authorized to proceed with the customary project activities and authorize the Procurement Director to advertise the construction contract for the project. CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 3 of 3 AGENDA Recommendation: Staff recommends the Board take the following actions for the Tredegar Lake Parkway Extension Economic Development Access Project: 1. Appropriate $650,000 in anticipated VDOT reimbursements; 2. Transfer $150,000 from the Industrial Access Account for the local match; 3. Authorize the County Administrator to enter into the customary VDOT/County agreements /contracts, permits /mitigation agreements and surety agreements, acceptable to the County Attorney; 4. Authorize the County Administrator to proceed with the right-of-way acquisition, if necessary, including advertisement of an eminent domain public hearing if necessary and to accept the conveyance of right-of-way and easements that are acquired; 5. Authorize the Chairman of the Board of Supervisors and County Administrator to execute easement agreements for relocation of utilities, if necessary; and 6. Authorize the Procurement Director to proceed with the advertisement of construction contract for the project. Tredegar Lake Parkway Extension Economic Development Access Project ESTIMATE Preliminary Engineering* $ 0* Environmental/Cultural Resource Studies* $ 0* Ri ht-of-Wa * $ 0* Utility Adjustments* $ 0* Local Match $ 0* -Mitigation* Construction $ 640,000 Construction Contingency $ 70,000 Construction Administration and Inspection $ 75,000 VDOT Anticipated Charges $ 15,000 Total $ 800,000 *Developer/County Responsibility, not eligible for VDOT Reimbursement PROPOSED REVENUE VDOT Economic Development Unmatched Funds $500,000 Anticipated VDOT Reimbursements VDOT Economic Development Matching Funds $150,000 Anticipated VDOT Reimbursements Local Match $150,000 Industrial Access Account TOTAL $ V00,000 ii 0 *41010 [01 J, I M Q Zkyj 4 11flUr1wel *;VIIJU MIR Va Tredegar Lake Parkway Route 5870 POWHITE PARKWAY ROUTE 76 0 INEEMMOMMEM Proposed Access Road 800 Feet +/- 300 Yl 600 Feet tt CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 2 AGENDA Meeting Date: December 12, 2018 Item Number: 12.B.5. Subiect: Authorization to Award a Construction Contract and Change Orders for the Old Bermuda Hundred Road (Old Stage Road to Route 10) Reconstruction Project County Administrator's Comments: County Administrator: Board Action Requested: The Board is requested to authorize the Procurement Director to award a construction contract to Branscome, Inc. in the amount of $3,712,206.66; and execute all necessary change orders, up to the full amount budgeted, for the Old Bermuda Hundred Road (Old Stage Road to Route 10) Reconstruction Project. Summary of Information: In October 2013, the Board authorized staff to proceed with the old Bermuda Hundred Road (old Stage to Route 10) Reconstruction Project. The design of the two lane reconstruction project is complete, right-of-way has been acquired and utilities are being relocated. The project is fully funded through the Virginia Department of Transportation (VDOT)Revenue Sharing Program. The project was advertised for construction on October 17, 2018 and bids were received on November 15, 2018. Four bids for the project were received. Branscome, Inc. submitted the lowest responsive and responsible bid of $3,712,206.66, which was 23% lower than the engineer's estimate of $4,809,327. Preparer: Jesse W. Smith Title: Director of Transportation Preparer: Meghan Coates Title: Director of Budget and Management "I No 4 , � () �- �,4 S Attachments: 0 Yes F-1 C ,1 IA'-, �,J 6, CHESTERFIELD COUf%T'T' BOARD OF SUPERVISORS Page 2 of 2 AGENDA Summary of Information: (continued) Construction is anticipated to begin in February 2019 and should be completed by the end of the year. The Board is requested to authorize the Procurement Director to award a construction contract to Branscome, Inc. in the amount of $3,712,206.66; and to execute all necessary change orders, up to the full amount budgeted, for the project. Recommendation: Staff recommends the Board take the following actions for the Old Bermuda Hundred Road (Old Stage to Route 10) Reconstruction Project: 1. Authorize the Procurement Director to award a construction contract to Branscome, Inc. in the amount of $3,712,206.66; and 2. Authorize the Procurement Director to execute all necessary change orders for the work, up to the full amount budgeted, for the project. Old Bermuda Hundred Road (Old Stage to Route 10) Reconstruction Project PROJECT BID RESULTS (NOVEMBER 15, 2018) Branscome, Inc. $ 3,712,206.66 Curtis Contracting, Inc. $ 5,737,504.76 Fielder's Choice Enter rises,Inc. $ 6,142,819.00 Shoosmith Construction, Inc. $ 6,349,000.00 Ift qwrLD BERMUDA HUNDRED ROAD (OLDST AGE ROAD TO ROUTE 10) RECONSTRUCTION PROJECT Feet W HUNDRED ROAD, - ROUTE Id OLD Of`% 00A vowato ftoiko 444%LeW000 �o uI ll, 411D I CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA 1749 Page 1 of 2 Meeting Date: December 12, 2018 Item Number: 12.113.6. Subiect: Initiate an Application for Renewal of Manufactured Home Permit (Case 16SN0138) on 0.4 Acres Located at 3012 Botone Avenue County Administrator's Comments: County Administrator: Board Action Requested: Initiate an application for manufactured home permit to permit a temporary manufactured home in a Residential (R-7) District on 0.4 acres located at 3012 Botone Avenue (Tax ID 789-676-2598); appoint Andrew G. Gillies, Director of Planning, as the agent for the Board; and waive disclosure requirements. Summary of Information: Mrs. Jaeckle is requesting the Board initiate an application for a renewal of a temporary manufactured home permit. On August 24, 2016, the Board of Supervisors approved Case 16SNO138 for a renewal of a manufactured home permit where the applicant worked closely with staff to maintain to character of the neighborhood. To mitigate impacts on adjacent properties, conditions were placed on the property to include, but not limited to, a shortened approval time of two (2) years. The two (2) year timeframe was to ensure the manufactured home and property continue to be in good standing with the neighborhood. The landowner is in compliance with the Board approval in 2016, and desires to renew the manufactured home permit for an additional seven years. The subject property lies in the north/east corner of Botone Avenue and Pioneer Drive and is Lot 18 in Rayon Park subdivision. (Attachment 1) Preparer: Andrew G. Gillies Attachments: 0 Yes F-1 No Title: Director of Planning <7) CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Summary of Information (Continued) Virginia law permits the Board of Supervisors to initiate a rezoning application on the principles of good zoning practice and general welfare to consider land uses that are not permitted under current zoning regulations. Consideration of this request will provide for a public process to review and determine if any adverse impacts would be generated on the property (s) , on adjacent property owners, or the County in general and, if so, to determine what conditions might alleviate any adverse impacts and enhance land use compatibility. C Eq o � a � w o} L. a Q �-+ W z� o � 0 N (6 LO W T N �� P E to N � N co W Cc (6 Co 10 x z Cl) QQ�Q : C Eq 70 �o iF= 0 a< US s 0 ff in �N Ds � � \\" , -\ V \ % Izommommmmulloommom 0 Cl) W D CL z 0 LLI L. > CL < Z 00 00) ON (D LO ti N (D rmq 0 ()0u C CO 0 0 E (D J-- ce) CL (D L) cu x a) <Q < CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: December 12, 2018 Item Number: 12.13.7. I Subiect: (Streetlight Cost Approval to Install a Streetlight in the Vicinity of 21117 Baileys Lane I County Administrator's Comments: County Administrator: Board Action Requested: (This item requests Board approval of a streetlight installation in the Matoaca District. I Summary of Information: Requests for streetlights, from individual citizens or civic groups, are received in the Department of Environmental Engineering. Staff requests cost quotations from Dominion Energy for each request received. When the quotations are received, staff re-examines each request and presents them at the next available regular meeting of the Board of Supervisors for consideration. Staff provides the Board with an evaluation of each request based on the following criteria: 1. Streetlights should be located at intersections and 2. A petition is required which must be signed by 75 percent of the residents within 200 feet of the proposed light and shall include a majority of the homeowners living at the proposed locations. Preparer: Scott B. Smedley Attachments: 0 Yes CONTINUED NEXT PAGE Title: Director, Environmental Engineering F-1 No # PC U!, '*103':� 0 , �J CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Summary of Information: (Continued) Cost quotations from Dominion Energy are valid for a period of 60 days. The Board, upon presentation of the cost quotation, may approve, defer, or deny the streetlight installation. If the request is approved, staff authorizes Dominion Energy to install the streetlight. A denial of a project will result in its cancellation and the District Improvement Fund will be charged the design cost shown; staff will notify the requestor of the denial. Projects cannot be deferred for more than 30 days due to quotation expiration. Quotation expiration has the same effect as a denial. Approval of this installation will result in an annual general fund expenditure increase of $101.89 in streetlight electrical costs. MATOACA DISTRICT: • In the Baileys Grove subdivision In the vicinity of 21117 Baileys Lane Cost to install one streetlight: $1,737.52 (Design Cost: $435.00) 0 10 "y 0 31 0 STREETLIGHT REQUEST Matoaca District Request Received: June 13, 2018 Estimate Requested: June 30, 2018 Estimate Received: November 15, 2018 Days Outstanding: 138 NAME OF REQUESTOR: Ms. Amy Christensen ADDRESS: 21108 Baileys Lane South Chesterfield, VA 23803 REQUESTED LOCATION: In the Baileys Grove subdivision In the vicinity of 21117 Baileys Lane Cost to install streetlight: $1,737.52 POLICY CRITERIA: Intersection: Not Qualified, location is not an intersection Petition: Qualified Estimate Requestor Comments: "We do not have a power box at the intersection, so we can put it up the street a ways across from my house. We are a new development. I have been here three years and just now getting nee neighbors." 4-11 t -7�13 'i i 11L IL-tree 'I i Request y December 8 This map is a copyrighted product of N This map shows citizen requested the Chesterfield County GIS Office. streetlight installations in relation to existing streetlights. Streetlight Legend existing light requested light 1,250 1625 0 1,250 Feet Produced ey Cft%iDTW County G13 � , VP 44``1'C r r {f} Z �y TS o IS 0 F0)( >rvlApti- ER 1i CSX NT TRI 7 A�0WvI D R B Ci-t�uT V tTTLE DIRT RD RD This map is a copyrighted product of N This map shows citizen requested the Chesterfield County GIS Office. streetlight installations in relation to existing streetlights. Streetlight Legend existing light requested light 1,250 1625 0 1,250 Feet Produced ey Cft%iDTW County G13 � , CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 1 Meeting Date: December 12, 2018 Item Number: 12.8.8. Subject: Acceptance of State Roads County Administrator's Comments: County Administrator: Board Action Requested: Adoption of resolutions for the referenced state roads acceptances. Summary of Information: Bermuda District: Wellspring Section 1 Dale District: Kings Grove Section 6 Matoaca District: Cambria Cove Section 3 Magnolia Green Parkway Extension Phase II Magnolia Green - Woolridge Road Extension Phase 2 Preparer: Scott Q. Smedley Attachments: 0 Yes 1-1 No Title: Director, Environmental Engineering 'HCl: Board of Supervisors FROM: Department of Environmental Engineering SUBJECT State Road Acceptance - Wellspring Section I Di STRICT: Bermuda MEETING DATE: December 12', 2,#3111 ROADS FOR CONSIDERAMON: Hiddenwell Ct Otd Beaver Lri Hiddenwell Ln Shalliow Creek Ln Lazy Stream Ct Wellspring Rd Vicinity Map: Wellspring Section 1 �7-G, <1 -0 (P U TER 016 4� 4q- EYG?, 0 0 cc, 011 0 .A PmMd By ch"ierw county Gym At 7SA -P TO: Board of Supervisors FROM: Department of Environmental Engineering SUBJECT State Road Acceptance - Kings Grove Section 6 DISTRICT Dale MEETING DATE: Dezember 12, 2016 ROADS FOR CONSIDERATION: Heathers Crossing Dr Regal Grove, Ln Ryanis Ford Dr Vicinity Map: Kings Grove Section 6 Me, 0 7 HE Ni pi.jOBU S DR 0-.A U1 0 co 000 S "-eopo' Cl Pwamd 01 ctmiprf" Coati Gus N TO: Board of Supervisors FROM: Department of Environmental Engineering SUBJECT State Road Acceptance - Cambria Cove Section 3 DISTRICT Matoaca MEETING DATE: December 12; 20183 ROADS FOR CONSIDERATION: Cambria Cove Blvd Knight,on Cir New Gale Dr Vicinity Map: Cambria Cove, Section 3 0 1z W m C N" 0 8L CA 0 coj�� 0 at VD 03 cc LU 0 co of PT01tuced By ChWaTWO County G3 TO: Board of Supervisors FROM: Department of Environmental Engineering SUBJECT State Road Acceptance- Mag nolia Green Parkway Extension Phase II DISTRICT Matoaca MEETING DATE: December 12, 2018 ROADS FOR CONSIDERAMON: Cre,eksh[ifeDr Magnolia Green Pkwy Vicinity Map: Magnolia Green Parkway Extension Phase 11 IVY III W " P_-ucC rJ1.L— U) !Ic -i WOA K 1) 11, r.4 V HC)STA LN OUVOIGERR 0 * I (S LAVENDER LN 0 RUB Yt- G 13 A 0 PA Vi- G04,0 z " Q Sr 0 IG t4 0 5� SA LV E < L) SILVER MAPLE TER 01v Z6 171 CA �.,XESOME DR PK LS DR G, Aln Wo GOLI) B TRCF iy 0 ANI RK04 G P 0 Prodma q] cimbrms county GIs �U' S TO,: Board of Supervisors FROM: Department of Environmental Engineering SUBJECT State Road Acceptance- Magnolia Green - Woolridge Road Extension Phase 2 DISTRICT Matoaca MEETING DATE: December 12�, 2018, AOADS FOR CONSIDERATION: Creekshire Dr Woof,ridge Rd Vicinity Map: Magnolia Green - Woolridge Road Extension Phase 2 z z -n > z G) L co C, Z A T'WIN FALV COw , *4 1— .� ry -j W 0 w Uj jr LRjf)GE RD Of & w OP P 0 RU Y 7AFFORD PA < G N w S I LVE prodwed � crrwd couaty Gn CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page I of I AGENDA Meeting Date: December 12, 2018 Item Number: 12.13.9.a. Subject: Acceptance of a Parcel of Land with Improvements, for Fire and Emergency Services Station 1 from Chester Volunteer Fire Department No. 1 County Administrator's Comments: County Administrator: Board Action Requested: Accept the conveyance of a parcel of land with improvements containing 0.17 acres, more or less, for Fire and EMS Station 1 from Chester Volunteer Fire Department No. 1 and authorize the County Administrator to execute the deed. Summary of Information: Staff requests that the Board of Supervisors accept the conveyance of a parcel of land, with improvements, containing 0.17 acres, more or less, for Fire and EMS Station 1 from Chester Volunteer Fire Department No. 1. This dedication will convey title to the existing fire station to the county which has been operating from that location since the early 1970s and maintaining the property since January 2000. A Phase I ESA has not been obtained. Closing costs are estimated to be $4,200 and will include a current land survey and title insurance. Funds are available in the FY2019 Operating Budget. This transfer is being brought about due to declining numbers of volunteers in the Chester area. This trend is also occurring throughout other areas of the county, most recently demonstrated by the transfer of Midlothian Volunteer Fire Station to Forest View Rescue Squad. Approval is recommended. District: Bermuda Preparer: John W. Harmon Title: Real Property Manager Attachments: 0 Yes F-1 No VICINITY SKETCH Acceptance of a Parcel of Land for Fire and EM'S Station 1 from Chester, Volunteer, Fire Department ChesteTfielcl County Real Property Office November 13, 2018 so 1 inch =1 25 feet ell, 14,11 H U N DA E D Rol 1788o' Apr., on Ike Pors 4.4 it 14, 10 yy Witt 17'1.$1'4- Waih Lb+ w OBDUM Two ?AM$ OF UW, or no 00"o WM WROMMM TMMON, al"Am ON Tim MW sm or nam raw , aff or mm mm, IN mmma, awmw= comy, vmMZ4 mm ION V W 40", OR= MMTM TO MMMM. song r i" 60*120* rnyxm U, Igm KENNETH I- BARTON cfuwlrnzD L"D SURVEYOR NBSB; 45 MMMONM VtRGINIA CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of I AGENDA Meeting Date: December 12, 2018 Item Number: 12.B.9.b. Subiect: Acceptance of Four Parcels of Land for the Extension of Magnolia Cove Circle, Great Swan Lane and Magnolia Cove Court from Magnolia Lakes, LLC County Administrator's Comments: County Administrator: ' Board Action Reauested: Accept the conveyance of four parcels of land acres for the extension of Magnolia Cove Circle, Cove Court from Magnolia Lakes, LLC and authorize execute the deed. Summary of Information: containing a total of 2.16 Great Swan Lane and Magnolia the County Administrator to Staff requests that the Board of Supervisors accept the conveyance of 4 parcels of land containing a total of 2.16 acres for the extension of Magnolia Cove Circle, Great Swan Lane and Magnolia Cove Court from Magnolia Lakes, LLC. This conveyance is for the development of The Cove at Magnolia Lakes, Phase I and II. This request has been reviewed by the site plan team. Approval is recommended. District: Bermuda Preparer: John W. Harmon Title: Real Property Manager Attachments: 0 Yes F-1 No # 0 1 VICINITY SKETCH Acceptance of 4 Parcels of Land for the extension. of Magnolia Cove Circle, Great Swan Lane and Magnolia Cove Court from Magnolia Lakes, LLC J s Ab 1 inch = 583 feet o S GPINV 7806: MAGNOLIA LAKES LLC SSF D.B. 1210, 1711 BUC GPIN: 779654662900000 6000 MAGNOLIA COVE DRIVE 4 � 00 L=39.27' R=25.00' } "� TAN. =25.00' rj 2 x CHD=35.36' CND 6RG=N774531 f F . �ti\ 0.43 ACRE T E DEDICATED lcr� IN1 L=39.27' R=25.00't' A=90,00'00" TAN=25.00' CND -35.36' CHO BRG=N1274'29"W ' !j N 3654178.98 _ QOy+ �' t, r � W 1�.Q . q...0'h tr N a DV 92018 '.;....,F^ $ . . N 3654034.17 �' ' N 3 L=113.95' R=34700' A=1848'52" TAN=57.49' CND=113.44' CHD 6RG=S2321'05"W GRAPHIC SCALE I� L=395.83' R=299.97' A=7536'18" TAN=23270' CHD=367.73' CHO BRG=NO5'02 38'W EXISTING _ MAGIV01,1A COV 47' C�RCLE D.B. 8211, PG. 558 60 0 30 60 720 ( IN FEET ) I inch = 60 ft THIS PLAT IS SUBJECT TO ANY EASEMENT OF RECORD AND OTHER PERTINENT FACTS WHICH A TITLE SEARCH MIGHT DISCLOSE. THIS DOES NOT REPRESENT A CURRENT FIELD SURVEY CO. PROJECT# 17-0170 CO. SIT£# 18PR0122 DRAWN BY.• SDF Cr MAGNOLIA LAKES LLLC PIN: 780654750500000 D.B. 10437, PG. 776 5850 MAGNOLIA COVE CIRCLE PLAT OF 0.56 ACRE OF LAND TO BE DEDICATED, ACROSS THE PROPERTY OF MAGNOLIA LAKES LLC BERMUDA DISTRICT CHESTERFIELD COUNTY, VIRGINIA SCALE , I' = 60' NOVEMBER 7, 2018 Townes SITE'ENOINEERIN43 9850 LORI ROAD, SUITE 201 CHESTERFIELD, VIRGINIA 23832 PHONE+(804) 748-9011 FAX, 1804) 748-2590 BY.• __ 0 Vii« I ) jll- 04 1- 969 WOW INA 8!2 i2 rz I , 518'44' 969 WOW rA 1; t'Z z sw, ow 4-4. 94, Z4 It! 77.21. ffi Cw U N 'AQ 15, C.) N 3 / A 3 o w w Ul� dz flq fi R 1 14 sldil�400-w 4 7: t . 01,2:; ; , K. MAH w'n R," V r� ZL4 ol OAll Stu i A ate' se'es Zl- 3. r1, 51 ZZ, A 4 A A e. MJ6 si fla p IM28' NZITO�W*E zld rL6 w vVelfro *19 ad v '691 'A'd'd 1*m -0 WM *"" -8 A(IV MM " 269, -80 avow CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: December 12, 2018 Item Number: 12.13.9.c. Subject: Acceptance of a Parcel of Land for the Extension of East West Road from Watkins Land, L.L.C. County Administrator's Comments: County Administrator: —f%� _ Board Action Requested: Accept the conveyance of a parcel of land containing 6.136 acres for the extension of East West Road from Watkins Land, L.L.C. and authorize the County Administrator to execute the deed. Summary of Information: Staff requests that the Board of Supervisors accept the conveyance of a parcel of land containing 6.136 acres for the extension of East West Road from Watkins Land, L.L.C. This conveyance is for the development of Watkins Centre Apartments. This request has been reviewed by the site plan team. Approval is recommended. District: Midlothian Preparer: John W. Harmon Attachments: 0 Yes F-1 No Title: Real Property Manager NUSIMMO MMMOIMM� Acceptance of a Parcel of Land for the extension of East West Road from Watkins Land, L.L.C. uj 00 ONS LU TPKL ES CO 6.136 Acre Dedication] N d9sph ' ANIL---Iqm W Ma S 1 inch =625feet . C) O 0'. ol 5! 4 54 v zoa F' LL zl z 0 mN Z10 .N C�N, q * w kz X4 Y CO. N. IR VgRFOZK SOUTHERN W, st N C—� � U 1653.9(y q Zz S70'0107'W 2 Z 04 1.1 w En 90 U. W � rR EC 3� 9.-,d _q r-14 do t,,,6 p00016, ko N 94 Z w Z 04- 1 zo 66a: U -if CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Meeting Date: December 12, 2018 Item Number: 12.13.10. Subiect: Designation of Right of Way for Cougar Trail County Administrator's Comments: County Administrator: Board Action Requested: Page 1 of 1 Designate right of way for Cougar Trail, rescind the designation of right of way for the entrance road to Harrowgate Park and authorize the County Administrator to execute the Declaration. Summary of Information: On July 23, 1997, the Board designated right of way for Cougar Trail. The plans for the new Harrowgate Elementary School requires designation of 0.141 acre right of way along Cougar Trail. Portions of the existing right of way for the entrance road to Harrowgate Park are no longer needed. This request has been reviewed by the county site plan team and Parks and Recreation. Approval is recommended. District: Bermuda Preparer: John W. Harmon Attachments: 0 Yes F-1 No Title: Real Property Manager Designation of Right of Way for Cougar Trail N .dsmlmb� I Admrlqk W*F no 5 1 inch = 583 feet 10-16-1 Plotted on 11/1312018 3:26 PM I by Kenneth Roberson AA 6N z It at A NI912YE 292.34, SI -3123-w \2 .CO L33 0 412 1.16 -22 CIPP Znl d - Ln rn (8) 19n yam to RIO p ") tnOho , (A T I M M 0 N S G RO U P S) ?i AA 6N z It at A NI912YE 292.34, SI -3123-w \2 .CO L33 0 412 1.16 -22 CIPP Znl d - Ln rn (8) 19n yam to RIO p ") tnOho , (A T I M M 0 N S G RO U P :001140887-Harrowgate-ElemOWG4t0987V-PLESMT 10-16-i8dw9 I Plotted on 11/732015326 PM I by Kenneth Roberson a' MW M.CY,ZO.BN ,t7N�t $�®t Nyet,,,.,•-� 10.' moire .� g x m 15 II n l aA� OAS Y m Aug y O .ABv Z v�p0b �� y Nw vmizinuci� 6c It �.oaorno Es rA b o / a Rl TIMMONS GROUP.•'"'ten, M ��jm AANRRa»�:11b �QIO N i l aA� OAS Y m Aug y O .ABv Z v�p0b �� y Nw vmizinuci� 6c It �.oaorno Es rA b o / a Rl TIMMONS GROUP.•'"'ten, M CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: December 12, 2018 Item Number: 123.11.a. Subject: Conveyance of an Easement to Verizon Virginia LLC County Administrator's Comments: County Administrator: Board Action Requested: Authorize the Chairman of the Board of Supervisors and the County Administrator to execute an agreement with Verizon Virginia LLC, for a 20 - foot underground easement for the relocation of lines along Hickory Road for the Matoaca Middle School Phase 1 Addition Project. Summary of Information: Staff recommends that the Board of Supervisors authorize the Chairman of the Board of Supervisors and the County Administrator to execute an agreement with Verizon Virginia LLC, for a 20 -foot underground easement for the relocation of lines along Hickory Road for the Matoaca Middle School Phase 1 Addition Project. This request has been reviewed by county and schools staff, Comcast Cablevision and Verizon. Approval is recommended. District: Matoaca Preparer: John W. Harmon Title: Real Property Manager Attachments: 0 Yes F-1 No "VICINITY SKETCH Conveyance of an Easement to Verizon Virginia LLC M ACA, [�O .0 2NVEYANCE, OF V Y M AN EASEMENT 7r -O 0 0 0 N dgmlft�k. I AMOL-46L WNL iE S 1 inch = 583 feet 'o p EXHIBIT 'A* THE REEDS LANDNG CORPORATION D.B. 10616, PG. 267 P.B. 225. PG. 37 TAX ID.- 76161864e800000 000HICKORYRD. EDGE OF EASEMEN "-A- lmll 021 PROPOSED ROW I THE REEDS LANDING CORPORA T(ON D.S. 10616, PG. 2677 P.O. 223, PG, 37 TAX 10, 781618085200 0 6000HICKORYRD. PROPOSED ROW/ PROPERTY LINE 20FT c=1 cn =:T= 4 � COUNTY SCHOOL BOARD OF CHESTERFIELD COUNTY, WRGlNk4 D. B. 652, PG. It I D.S. 656, PG. 44 0. 9, 1565, P& 591 Q.B. 1854, PG. 479 P-6. 56, PG. 69 TAX ID.- 782617220400000 6001 HICKORY RD. PARCEL/SITE bESCRIPTION/PLAN REFERENCE: MATOACA HIGH SCHOOL PETERSBURG 6001 HICKORY RD 23803 VERIZON VIRGINIA LLC 3RANTOR/OWNER: CITY/COUNTY: CHESTERFIELD COUNTY SCHOOL BOARDOF RIGHT-OF-WAY EXHIBIT 'A' CHESTERFIELD COUNTY MAGISTERIAL DIST: MATOACA ADDRESS: 9900 KRAUSE RD DENOTES PROPERTY LINE TAX MAP NO.:782-617-2204-00000 CHESTERFIELD. VA 23832 ------ LIMITS OF EASEMENT 20'UNLESS DENOTED CONTACT TEL. NO OTHERWISE 804-748-1405 E. PAUL GESTWICK A DEED BOOK 652 PACE -111 GRANTOR: COUNTY SCHOOL BOARD GRSM 1 SH E -W N-5 SH.42 PHONE NO.: 804-923-1537 l CENTRAL OFFICE. CHESDIN OF CHESTERFIELO COUNTY OF GRANTOR: ICGS MAP f3407. £3607. F3609 VZNUMBER: CBCC-18-271840-R COUNTY SCHOOL BOARD COVER SHEET:CS- OF CHESTERFIELD COUNTY IWORK ORDERK: 4AOG8HF Aj EXHIBIT 'B' THE REEDS LANDING CORPORA TION O.B. 7769, PG. 454 P.B. 177, PG. 93 TAX 1D.- 784619120900000 20FT PROPOSED 5700 HICKORY RD. RW1 PROPERTY LINE ti Nk N- 3617431.11 ♦ E: 11782954.59 EDGE OF �20FT EASEMENT COUNTYSCHOOL BOARD oFCqESrr-RF1EtD COUNTY, V7RG/NfA D.B. 652. pa 11 D.B. 656, PG 44 D.B. 1565, PG. 591 D.B. 1654, PG. 479 P. a. 56, PG. 69 rAX Q' 782617220400000 6001HICKORY RD. PARCEL/SITE DESCRIPTION/PLAN REFERENCE: MATOACA HIGH SCHOOL PETERSBURG 6001 HICKORY RD 23803 VERIZON VIRGINIA LLC GRANTOR/OWNERz CITY/COUNTY- CHESTERFIELD COUNTY SCHOOL BOARD RIGHT-OF-WAY EXHIBIT 'S' OF CHESTERFIELD COUNTY MAGISTERIAL DIST: MATOACA ADDRESS: DENOTES PROPERTY LINE 9900 KRAUSE RD TAX MAP NO.: ------ LIMITS OF EASEMENT CHESTERFIELD, VA 23832 782-617-2204-00000 20'UNLESS DENOTED CONTACT TEL.NO.- OTHERWISE E.A.: PAUL GESTW[CK 804-748-1405 DEED BOOK 652 PAGE PHONE NO.:804-423-1537 GRANTOR: I SH I E -W I N -S JSHJ�_ CENTRAL OFFICE: CHESDIN COUNTY SCHOOL BOARDOF CHESTERFIELD COUNTY VZ NUMBER: CBCC-18-271840-R GRANTOR: COVER SHEET:CS- COUNTY SCHOOL BOARD nF rHFRTFAFiFi n rntJNTY ICGS MAP f3407. (3607. f3609 WORK ORDER*: 4A0G8Hr IC, i11�, . (,J .11' CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: December 12, 2018 Item Number: 12.13.11.b. Subject: Conveyance of an Easement to Virginia Electric and Power Company County Administrator's Comments: County Administrator: Board Action Requested: Authorize the Chairman of the Board of Supervisors and the County Administrator to execute an agreement with Virginia Electric and Power Company for a 15 -foot underground easement for service to the new Old Hundred Elementary School. Summary of Information: Staff recommends that the Board of Supervisors authorize the Chairman of the Board of Supervisors and the County Administrator to execute an agreement with Virginia Electric and Power Company for a 15 -foot underground easement for service to the new Old Hundred Elementary School. This request has been reviewed by county and school staff, Comcast Cablevision and Verizon. Approval is recommended. District: Midlothian Preparer: John W. Harmon Title: Real Property Manager Attachments: ■Yes —1F No 11Nl i.- 431, IJ I J _4 "VICINITY SKETCH Conveyance of an Easement to Virginia Electric and Power Company ON CONVEYANCE OF AN EASEMENT N AMEM41%, I Amor-41L S 1 inch =417 feet \ \ E §2 `\ 3 o p I I y> a 0 LJ c § \3 \f k z CL $ « ƒ °2 \( \ i | 2 z; z, § a) 7§ d ~ \ & } / § } � k \ \ - /2 : 7] \ ( } \ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page I of 1 AGENDA Meeting Date: December 12, 2018 Item Number: 123.11.c. Subject: Conveyance of an Easement to Columbia Gas of Virginia, Inc. County Administrator's Comments: County Administrator:_ Board Action Requested: Authorize the Chairman of the Board of Supervisors and the County Administrator to execute an agreement with Columbia Gas of Virginia, Inc. for conveyance of an easement for service to the new Old Hundred Elementary School. Summary of Information: Staff recommends that the Board of Supervisors authorize the Chairman of the Board of Supervisors and the County Administrator to execute an agreement with Columbia Gas of Virginia, Inc. for conveyance of an easement for service to the new Old Hundred Elementary School. This request has been reviewed by county staff, school staff, Comcast Cablevision and Verizon. Approval is recommended. District: Midlothian Preparer: John W. Harmon Title: Real Property Manager Attachments: 0 Yes F-1 No # 4". Conveyance of an Easement to Columbia Gas of Virginia, Inc. oN CONVEYANCE OF AN EASEMENT O �\ Gq N Mddnvh� I AdKOw4ft W -*E 00 S 1 inch =417 feet. 00 00 W D Ii■ N GOOD SHEPHM LUTHERAN PID: 715700653600002 D.B. 10960 PG 794 20.00' CENTERLINE OF 20' WIDE GAS PIPELINE EASEMENT ` 0/1. - 3137' THE COUNTY OF CHESTERFIELD, VIRGINIA �\ GP/N 716699374700000 OLD HUNDRED D.B. 11604, PG. 64 [-- ELEMENTARY SCHOOL. 1501 OBD HUNDRED ROAD SCHOOL EN7RANCE ti c� N4�p 0� i WIF MICHAEL K BRANDON PID: 716698215500000 D.B. 11195 PC 399 29.12' £ 7En (TOTAL) R/K) 400' 600' Ck?!i*r�G7LLl(�X7�(.:GCZ�[� 6� : .. hZZt#[d:I�ki+l_-13'a(:TId1H(�IX#tom [fes:?•3�E :. � PRO.ECT 16-0371605-00 20' WIDE GAS PIPELINE EASEMENT TAX OISTRICT(S) ACROSS THE PROPERTY OF THE COUNTY OF CHESTERFIELD, VIRGINIA MIDLOTHIAN scALE1 09/17/2018 COASTAL [� • :.. .: . f�A�71�E�11 sTSTDA no. CONSULTANTS, uu+(s) 1E+esla+s ATE VIRGINIA 38037001 P•C 10/16/2018 —wm - �+- WMERM 6-260-148-F 11/29/2018 V41-616-18 S"A"Y COLUMBIA GAS OF VIRGINIA, INC. " 373447-00 0OW PRO.ECT 16-0371605-00 20' WIDE GAS PIPELINE EASEMENT TAX OISTRICT(S) ACROSS THE PROPERTY OF THE COUNTY OF CHESTERFIELD, VIRGINIA MIDLOTHIAN scALE1 09/17/2018 COASTAL JLD " = 200' CHESTERFIELD sTSTDA no. CONSULTANTS, uu+(s) 1E+esla+s ATE VIRGINIA 38037001 P•C 10/16/2018 —wm - �+- WMERM 6-260-148-F 11/29/2018 V41-616-18 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: December 12, 2018 Item Number: 12.13.12. Subject: Request to Quitclaim a Sixteen -Foot Water Easement and a Sixteen -Foot Sewer Easement Across the Property of WDV, LLC County Administrator's Comments: County Administrator Board Action Requested: Authorize the Chairman of the Board of Supervisors and the County Administrator to execute a quitclaim deed to vacate a 16 -foot water easement and a 16 -foot sewer easement across the property of WDV, LLC. Summary of Information: WDV, LLC has requested the quitclaim of a 16 -foot water easement and a 16 - foot sewer easement across its property as shown on the attached plats for development of the property and the extension of Gayland Avenue. This request has been reviewed by the Utilities Department. New easements will be dedicated. Approval is recommended. District: Bermuda Preparer: John W. Harmon Title: Real Property Manager Attachments: ■ Yes FI No # -) 12 1 VICINITY SKETCH Request to Quitclaim a Sixteen -Foot Water Easement and a Sixteen -Foot Sewer Easement Across the Property of WDV, LLC 1 inch = 583 feet . . . . . . . . . . . . CHERR • W.P i M.11's 1 inch = 583 feet - - - - - - - - - - - - - - - - cl"'e' IV40 ko' 4 SO O ol 0, .0 Z. V0041N 0 cp i! A�' o (b :L cb Vb pabrr r Z:l i5 ":cz' f") r'l tg' c) c') :Z0 429.65: Al �Vel(711) m12*55 zi w Z3 CLON RZ W_ CX Ilk roCDri2 nj A 00 co p Z q i I - . - cz Z no -M 'Zi �0' r" rn r 0"'W68 r1l z , - Ell -krm 328.00' --------- N12-55 A—) gi C'� r"I rn 5, N pZ 0,co'. 29�g r - - r- I, n m2 I d.I Z, A�552'1 7-W . , I , - 2 ;c" 1, '�) ""i, Ey w -4°a mo pOR C.1, 8 c') 3� CA In 61 _:6Z (4 -q I0 r a2 y ;8 16.00' cz 6;n S_ 15*52'1 7E C,)! C, a N cl RS'01 cz cz 26 ,a 00 cl� i t I W V --h 'A (b pt ZI IS be Dano cl oZ4 IVI cl) tzp CS rm p) - lb L �rz 2b :3_4 ----- ------ c� COO ;E r ka* r* . 'c" boz :Np "13 T C. 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C5 '--,Do P: C�l 110 0 -E C, 113 Z) rk ch r, 2 Q 00, ;2b' z N th C) N 4E bgrc. 00 v EASEMENT PLAT GENE WATSON & Jo" # ASSOCIATES, P.C. 9545-ESMT FILE PLAT SHOWING A 16' WATERLINE Land Surveyors # EASEMENT CONTAINING 0.032 CGM-9285-WE SCALE ACRE, ACROSS THE PROPERTY OF WDV, 12108 WERTH STREET CHESTER, VIMNIA 23WI LLC AS LOCATED IN THE BERMUDA PH.: 804-717-8225 FX: 804-717-11227 1* = 40' AT' 2!.9-2016 r DISTRICT OF CHESTERFIELD COUNTY, VA W _..rVeys.com je .1w..rVeys.com _ � ti J 0 ;,Q 0-ka 0 P- --4 ii'zt E2 -0, �—1 cl) cn� zc:�i ja S k (,n Z: 429.65' Overall ,55,1�w cx c*N12l L%li - z .00Az c- 'jzioa A. 0 P6 r,)Q t!� 326.00: r., N12-55 1pwve—,) c a rc) ') ---------- 21 �c 1, X - z, V !V -Z, C)to � Q, I -4 C Ivo Ki ab —F::r,, C) L-tb . p r, 'i :� z Z, m pa im zt c, r Imo rho 2' A cbu, zsn c') 2 Ln Zc) cz, —P rnaZ j� �Vl Zr`. c cb Ilk L, p C� C -c) CAN z5o c " '. ,S Abo om 0 0,2 u) ,z 13 S, cogf-2s; rn c� zi cz r -Zc ! .Voce N15 �17-W I N 15*5,' 4z) lz 0 50.00, 2 t'. I ml -- "i� r"3 czn 2 00 -p 00 R o0 co Ur q 'rah:L cl) 0�Kh Ej z cum o ( S IX52 —50.00, CR,• zi cl, Q1 mm m N �4 cj 0oOZ z 00. 2 ",� �d � N—z A, ... . ... 110 b,zCA- I Zi i; opgz 0. '2 t, L cl, cp r 6,;? -::K, )b-; N .10 tn r- :3 c� mr- too co lz 0 0 it P t 0 Z r 53 2 Q-, P- c) 7 CJI lz 2 � 1") to m 0 1 ,Z 4 ch 1,00 :3 th c, t k -g cx 0 3 thl) 21 ;z- 4 A r1l �4 -Z, EASEMENT PLAT GENE WATSON &'0" ASSOCIATES, p, C, 9545-ES11T FILE # PLAT SHOWING A 16' SANITARY SEWER' Land Surveyors EASEMENT CONTAINING 0.018 ACRE, EASEMENT GM -#285 -SE ACROSS THE PROPERTY OF WDV, LLC 12108 WERTH STREU C HpES 23831 AS LOCATED IN THE BERMUDA ,V7RGINIA 4.7 4-717-8225 FX: 804-717-8227 °z os—tots DISTRICT OF CHESTERFIELD COUNTY, VA survays.com I ==Urveys.com � ti J CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: December 12, 2018 Item Number: 12.13.13. Subject: Approval of Water and Sewer Contract with Refunds for Newmarket Section 3, Contract Number 17-0038 County Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of -visors approve this contract with refund and authorize the County Administrator to execute any necessary documents. Summary of Information: This Project includes the installation of 1,215 linear feet of 6 -inch, 5,550 linear feet of 8 -inch, 90 linear feet of 12 -inch, 1,412 linear feet of oversized 16 -inch waterline, and 9,525 linear feet of 8 -inch wastewater line. The developer is required to have a 12 -inch waterline to serve the ultimate build out of the development. Staff has requested that the waterline along Otterdale Road be oversized to provide capacity for future development in the surrounding area. In accordance with the County Code, the developer is entitled to refunds for the construction cost of the oversized improvements. Funds are available in the FY2019 Adopted Capital Improvement Plan. Developer: Rountrey Development Corp. Contractor: Piedmont Construction Company, Inc. Location: 2600 Otterdale Road Contract Amount: Estimated Developer Cost for Wastewater ..... $ 734,500.00 Estimated :*:—*--** County Refund Cost for Water Oversizing ......... $ 50,914.00 Estimated Developer Cost for Water. $ 490,436.00 Estimated Total for Water and Wastewater ..................$ 1,275,850.00 District: Midlothian Preparer: George B. Hayes, P.E. Preparer: Meghan Coates Attachments: 0 Yes F-1 No Title: Director of Utilities Title: Director of Budget and Management VICINITY SKETCH Newmarket Section 3 - Oversized Waterline County Project# 17-0038 71 A HALLSLEY NORTH I SUBDI -j W x . . ..... . .......... .. < > Z "yy \-. � -,j NEWMARKET NORTHERN SE - --------- FUTURE POWHITE PARKWAY ---- - --- ---------- - - ------- NEWMARKET SOUTHERN PHASE PROPOSED OVERSIZED 16 -INCH WATERLINE COUNTY PROJECT # 17-0038 N Chesterfield County Department of Utilities E W . 1 0 175350 700 1,050 1,400 s RAL 11128118 Feet ,±_. CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page I of I AGENDA Meeting Date: December 12, 2018 Item Number: 12.B.14. Subject: Set a Public Hearing to Consider the Abandonment of a Portion of Omo Road, State Route 808 County Administrator's Comments: County Administrator: f2 Board Action Requested: Adopt the attached resolution to set a public hearing for January 23, 2019; post and publish notices; and notify the Commissioner of Highways of the County's intention to consider the abandonment of a portion of Omo Road, State Route 808, from the Secondary System of State Highways. Summary of Information: SVN Motleys has requested the abandonment and vacation of portions of Omo Road, State Route 808, for future development. The Board of Supervisors is requested to adopt the attached resolution to set a public hearing for January 23, 2019; to post and publish notices; and notify the Commissioner of Highways of the County's intention to consider the abandonment of the portion of Omo Road, State Route 808, shown on the attached map from the Secondary System of State Highways. Upon certification of no necessity by the Commissioner of Highways the Board will be requested to vacate the right of way. Approval is recommended. District: Dale Preparer: John W. Harmon Title: Real Property Manager Attachments: 0 Yes dl F-1No # C � J , i VICINITY SKETCH Set a Public Hearing to Consider the Abandonment of a Portion of Omo Road, State Route 808 Portion of Omol Road, State Route 808, to be Abandoned, x.05 Miles Chesterfield County Reall Property Office, November 13, 2018 1 inch = 333 feet Mark T. Motley, Et Als Changes in the Secondary System of State Highways; Omo Road, State Route 808, Chesterfield County, Virginia Abandon Omo Road, State Route 808 E - B 0.02 Miles B - C 0.03 Miles AqP 1, 10 0 Omo Road, State Route 739, Nc or A �eo400xe.,"`- Chesterfield County Real Property Office Ammilb. I AMEMI November 13, 2018 1 ra� - 125 %21 CHESTERFIELD COUNTY: At a regular meeting of the Board of Supervisors, held in the Public Meeting Room at the Chesterfield Administration Building on December 12, 2018, at 6:00 p.m. RESOLUTION Resolution of Chesterfield County's intention to consider a Resolution and Order to abandon a portion of Omo Road, State Route 808. Pursuant to Section 33.3-909 of the Code of Virginia, 1950, as amended, be it resolved that the Chesterfield County Board of Supervisors hereby gives notice that at a public hearing to be held on January 23, 2019, it will consider a Resolution and Order to abandon a portion of Omo Road, State Route 808, a distance of 0.05 miles, since it serves no public necessity and is no longer needed as part of the Secondary System of State Highways. Accordingly, the Clerk of the Board shall send a copy of this Resolution to the Commissioner of Highways. The clerk shall further cause to be published and posted the required notices of the Board's intention to abandon a portion of Omo Road, State Route 808. Certified By: Janice Blakley Clerk to the Board of Supervisors CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 3 V AGENDA . vRC1y.,M Meeting Date: December 12, 2018 Item Number: 14.A. Subject: Deferred Item - Initiate an Application for Rezoning with Conditional Use Planned Development to Permit a New Fire Station, Elementary School and Neighborhood Park Plus Exceptions to Ordinance Requirements on 22.8 Acres Located at 20800, 20808, 20810, 20816, 20818, 20820, 20822, 20824, 20826, 20828, 20830, 20834 and 20910 Chesterfield Avenue, 20910 James Street, 21004 Rutledge Avenue and Adjacent Rights -of -Way to be Vacated (James and Byrd Streets) County Administrator's Comments: County Administrator: Board Action Requested: Initiate an application to rezone 5.6 acres zoned Neighborhood Business (C- 2), 2.2 acres zoned Community Business (C-3) and 15 acres zoned Residential (R-7) (totaling 22.8 acres) to Corporate Office (0-2) to permit a fire station (replacement of Ettrick Fire Station), a school (replacement of Ettrick Elementary School), and a neighborhood park/passive open space with Conditional Use Planned Development to permit Ordinance exceptions to accommodate all of these proposed uses. This application would include the following properties (Identified on Map 1 and Exhibit A): 20800 (Tax ID 794-612-2305), 20808 (Tax ID 794-612-4716), 20810 (Tax ID 794-612-5726), 20816 (Tax ID 794-612-6226), 20818 (Tax ID 794-612-6824), 20820 (Tax ID 794-612-7324), 20822 (Tax ID 794-612-7923), 20824 (Tax ID 794-612-8422), 20826 (Tax ID 794-612-8920), 20828 (Tax ID 794-612-9419), 20830 (Tax ID 795-612-0725), 20834 (Tax ID 795-612-1322), and 20910 Chesterfield Avenue (Tax ID 794-611-7377), 20910 James Street (Tax ID 795- 612-0314), 21004 Rutledge Avenue (Tax ID 794-611-4639), and including adjacent rights of way to be vacated (James and Byrd Streets). Preparer: Andrew G. Gillies Title: Director of Planning Attachments: 0 Yes F-1No # CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 3 AGENDA Summary of Information: The Fire Department is proposing the replacement of the Ettrick Fire Station in the same general area of the existing station to better meet the growing needs in the Ettrick community. The subject property is located on the south line of Chesterfield Avenue, across from Granger Street. County Schools is proposing the replacement of Ettrick Elementary School at the existing school site, located at the southwest corner of Chesterfield Avenue and Paine Street. The Department of Parks & Recreation is proposing a neighborhood park/passive open space to be co -located with the Ettrick Elementary School site. The Public Facilities Plan suggests these new and replacement facilities are appropriate for this area. This rezoning is proposed to accommodate these public facilities as generally identified in Exhibit B - Conceptual Plan. The parcels located at 20810 through 20824 along Chesterfield Avenue were acquired from Virginia Department of Transportation by the county as remnant parcels created from the Chesterfield Avenue Triple Nickel Bridge project. These parcels were acquired by the county for the replacement Ettrick Fire Station in 2014. The purchase of 20910 James Street added to these parcels to consolidate the block bounded by the rail lines, Chesterfield Avenue and Paine Street. Subsequently, the staff studied abandoning the James Street right-of-way south of Chesterfield and Byrd Street, an unpaved right-of-way parallel to Chesterfield Avenue. The purchase of 20800 Chesterfield Avenue (former Stallings Oil parcel) will allow abandonment of a portion of James Street and all of Byrd Street. Consolidating the sum of these properties with the existing school site creates a large block of 22.8 acres. County and Schools staff have been working together to co -locate a new elementary school and a new fire station since 2017. In late 2017, the School Board initiated purchase of 20910 James Street. The joint use of the overall site was clarified in December 2017 when the Board of Supervisors approved the purchase of this property for a school and fire station. "KiL, CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 3 of 3 AGENDA Summary of Information: (Continued) While the combined parcels total 22.8 acres, the new uses will occupy approximately 18.15 acres for the school site and 2.45 acres for the fire station. The remaining 2.2 -acre parcel (former Stallings Oil) to the west of the site was acquired to allow vacation of the right-of-way and is currently not anticipated to be used by the school or fire department for typical activities associated with these uses. The needs for an elementary school (ballfield, paved recess areas, grass recreation areas, bus loop, parking, etc.) will be accommodated on the 18.15 -acre portion of the school site. The neighborhood park/passive open space along Chesterfield Avenue is proposed to buffer parking for the school. It will be maintained by Parks & Recreation along with the entire school grounds as is the case for all school properties. As a passive open space, it will likely include walkways, street lights, benches and landscaping for public use as well as preserving open space along Chesterfield Avenue. Construction of the new school will be accommodated by utilizing the fire department portion of the site for construction activities including material staging. Construction of the fire station would then take place after completion and occupancy of the new school. As part of the rezoning request, the Planning Commission and Board of Supervisors will consider exceptions to the Ettrick Area Plan to allow development as depicted on exhibit B - conceptual plan. Virginia law permits the Board of Supervisors to initiate a rezoning application on the principles of good zoning practice and general welfare. Consideration of this request will provide for a public process to review and determine if any adverse impacts would be generated on the property(s), on adjacent property owners, or the County in general and, if so, to determine what conditions might alleviate any adverse impacts and enhance land use compatibility. Further we request the Board to appoint Andrew Gillies as your agent and to waive disclosure requirements. EXHIBIT A - SUBJECT PROPERTIES Address Tax ID Current Zoning 20810 CHESTERFIELD AVE 794-612-5726 C-2 20816 CHESTERFIELD AVE 794-612-6226 C-2 20818 CHESTERFIELD AVE 794-612-6824 C-2 20820 CHESTERFIELD AVE 794-612-7324 C-2 20822 CHESTERFIELD AVE 794-612-7923 C-2 20824 CHESTERFIELD AVE 794-612-8422 C-2 20826 CHESTERFIELD AVE 794-612-8920 C-2 20828 CHESTERFIELD AVE 794-612-9419 C-2 20830 CHESTERFIELD AVE 795-612-0725 C-2 20834 CHESTERFIELD AVE 795-612-1322 C-2 20910 CHESTERFIELD AVE 794 -611 -Part of 7377 C-2 20910 JAMES ST 795-612-0314 C-2 Adjacent rights-of-way (James and Byrd Streets) None C-2 Total Acreage = 5.6 20800 CHESTERFIELD AVE 794-612-2305 C-3 Total Acreage = 2.2 20808 CHESTERFIELD AVE 794-612-4716 R-7 20910 CHESTERFIELD AVE 794 -611 -Part of 7377 R-7 21004 RUTLEDGE AVE 794-611-4639 R-7 Total Acreage = 15 � � a c CL a a� c 0 V I co a O O s L O Z 0 t!1 L LL O O s v ca C au E a) W Y V •L W G! V) O Q O L- CL a EXHIBIT B — CONCEPTUAL PLAN CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: December 12, 2018 Item Number: 16.A. Subiect: Hold a Public Hearing to Consider an Amendment to Section 9-14 the Code of Chesterfield County Relating to Procedures for Real Estate Assessments and Reassessments County Administrator's Comments: County Administrator: Board Action Requested: The Board is requested to hold a public hearing for December 12, 2018 to consider amendments to § 9-14. After the public hearing, the Board is requested to approve the proposed amendments to § 9-14. Summary of Information: Currently, § 9-14 of the County Code provides mail and hand -delivery as the two options for taxpayers to submit applications to appeal their real property tax assessment. The Code of Virginia grants the Board of Supervisors the option to accept such applications electronically, in addition to mail and hand -delivery. The proposed amendments would add electronic submission as an option for the submission of these applications to the real estate assessor's office. If adopted, the proposed amendments would take effect immediately and be effective for tax year 2019. At its November 14, 2018 meeting, the 12, 2018. Staff recommends that the 12, 2018 on the ordinance amendments close of the public hearing. Preparer: Jonathan Davis — Attachments: ■ Yes Board set a public hearing for December Board hold a public hearing on December and to adopt the amendments after the F� No Title: Real Estate Assessor 31:113672.1 AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND RE-ENACTING SECTION 9-14 RELATING TO PROCEDURES FOR REAL ESTATE ASSESSMENTS AND REASSESSMENTS BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Section 9-14 of the Code ofthe County o Chesterfield, 1997, as amended, is amended and re-enacted to read as follows: Sec. 9-14. Real estate assessments and reassessments—Procedures. The assessor and the board of equalization shall follow the following procedures in the assessment of real estate in the county: (a) The real estate assessment office shall notify each affected taxpayer in writing on or before February 1 of any year in which the assessor makes a new or changed assessment. The notice shall be mailed to the last known address shown on the county land books. (b) Any affected taxpayer, or person with a substantial legal or equitable interest in the property involved, or any duly appointed representative of such persons, or any authorized representative of the county board of supervisors may appear before the assessor to present objections to the assessment by filing a written protest on forms provided by the assessor. The eb}eetions written protest, which shall include all required supporting documentation, shall be filed with the office of real estate assessments by March 15 of the year in which the assessor makes a new or changed assessment. If the written protest is mailed, Tthe postmark date shall be considered the date of receipt of the ebjeetiens written protest. If the written protest is sent electronically, the date such person sends the written protest shall be considered the date of receipt of the written protest. The written protest is considered sent when it meets the requirements of subsection (a) Code of Virginia, § 59.1-493. An executed and properly notarized letter from the property owner designating an appointed representative for the taxpayer shall be presumed to be a valid designation from the taxpayer, and the person whose signature is notarized shall be presumed to have the authority to designate such representative on behalf of the taxpayer. (c) Such person may also, after filing a written protest with and appearing before the assessor as provided in subsection (b), file a request for relief of the assessment with the board of equalization no later than April 15 of the year in which the assessor makes a new or changed assessment. The request shall be made on forms prescribed by the board of equalization and made available through the office of real estate assessments. If the request for relief is mailed, Tthe postmark date shall be considered the date of receipt of the request. If the request for relief is sent electronically, the date such person sends the request shall be considered the date of receipt of the request. The request is considered sent when it meets the requirements of subsection (a) of Code of Virginia,§ 59.1-493. The board of equalization of real estate assessments shall provide all those requesting relief an opportunity to be heard in person, with witnesses, and by counsel, but may also allow submissions of memoranda verified under oath. 3123:113518.1 1;. (d) In any appeal of the assessment of residential property filed by a taxpayer as an owner of real property containing less than four residential units (i) to the board of equalization pursuant to Code of Virginia, § 58.1-3379, or (ii) to circuit court pursuant to Code of Virginia, § 58.1-3984, the assessor shall send the taxpayer a written notice provided for in this subsection. Such notification shall be on the first page of such notice and be in bold type no smaller than fourteen points and mailed to, or posted at, the last known address of the taxpayer as shown on the current real estate tax assessment records. Notice under this subsection shall satisfy the notice requirements of Code of Virginia, § 58.1- 3331. In an appeal before the board of equalization, such written notice may be contained in the written notice of the hearing date before the board. For all applicable assessments on or after January 1, 2012, such written notice shall: (a) be given at least 45 days prior to the hearing of the taxpayer's appeal; (b) include a statement informing the taxpayer of his rights under Code of Virginia, § 58.1-3331 and this section to review and obtain copies of all of the assessment records pertaining to the assessor's determination of fair market value of such real property; and (c) advise the taxpayer of his right to request that the assessor make a physical examination of the subject property. Furthermore, in any such appeal by a taxpayer as owner of real property containing less than four residential units, the assessor upon written request shall provide the taxpayer or his duly authorized representative copies of the assessment records set out in subsections A, B, and C of Code of Virginia, § 58.1-3331 pertaining to the assessor's determination of fair market value of the property under appeal. In an appeal to the board of equalization, the assessor shall provide such records within 15 days of the written request. In an appeal to the circuit court, any such written request by the taxpayer or his duly authorized representative shall be made following the filing of the appeal to circuit court and no later than 45 days prior to trial, unless otherwise provided by an order of the court. Provided the written request is made in accordance with Code of Virginia, § 58.1-3984 and this subsection or any applicable court order, the assessor shall provide such records within 15 days of the written request. If the assessor fails to provide the assessment records set out in subsections A, B, and C of Code of Virginia, § 58.1-3331 after written request as addressed above, the assessor shall present the following into evidence prior to the presentation of evidence by the taxpayer at the hearing before the board of equalization or the circuit court, as applicable: (i) copies of the assessment records maintained by the assessor under Code of Virginia § 58.1-3331, (ii) testimony that explains the methodologies employed by the assessor to determine the assessed value of the property, and (iii) testimony that states that the assessed value was arrived at in accordance with generally accepted appraisal practices, procedures, rules, and standards as prescribed by nationally recognized professional appraisal organizations such as the International Association of Assessing Officers (IAAO) and applicable Virginia law regarding the valuation of property. (e) The board of equalization shall publish notice in a newspaper having general circulation in the county, giving the regular time and place of its hearings, and instruct the sheriff to post such a notice at the courthouse and at each voting precinct, at least ten days prior to each sitting in accordance with Code of Virginia, § 58.1-3378. 0A-1, 'i Ll, 3123:113518.1 (f) The board of equalization shall rule upon all protested assessments within 90 days from the date of hearing or by June 15, whichever occurs first. The board shall certify to the assessor all of its actions that affect assessments of real estate in the county. (g) The board of equalization shall hear and determine all appeals and, by order, may increase, decrease or affirm the assessment of which complaint is made. Furthermore, the board of equalization, by order, may increase or decrease any assessment upon its own motion. However, no assessment shall be increased until after the owner of the property has been notified and given an opportunity to show cause against such increase. Upon considering an appeal, nothing shall be construed to prohibit consideration of any statement of income and expense or market sales that occurred through December 31, prior to the effective date of the assessment, so long as such information is submitted to the board no later than April 15. No studies or analyses published after December 31 immediately preceding the effective date of the assessment shall be considered in an appeal filed relating to that assessment. An appeal before the board of equalization regarding an assessment on residential property shall not be denied on the basis of a lack of information on the application, as long as the application includes the address, the tax parcel number, and the owner's proposed assessed value for the property. An appeal before the board of equalization regarding an assessment on commercial, multi -family residential, or industrial property on the basis of fair market value shall not be denied on the basis of a lack of information on the application, as long as documentation of any applicable assessment methodologies is submitted with the application, and the application includes the address, the parcel number, and the owner's proposed assessed value for the property. In addition, no assessment shall be increased on commercial, multi -family residential, or industrial property unless such increase is recommended by the assessor in compliance with the provisions of (Code of Virginia,} § 58.1-3379. (h) The assessor's office shall prepare notice of the decisions of the board of equalization in triplicate and one copy shall be filed with the minutes of the board of equalization, one copy shall be filed with the records of the director of real estate assessments and one copy shall be mailed, first class, to the protestant and affected taxpayer. (i) If no one files an application for relief by April 15, the board of equalization shall be deemed to have discharged its duties. (2) That this ordinance shall become effective immediately upon adoption. 3123:113518.1 3 �.tC�11t011b �Itllf-�-�I��I��C�j Advertising Affidavit 300 E. Franklin Street Richmond, Virginia 23219 (804) 649-6208 COUNTY OF CHESTERFIELD BOARD OF SUPERVISORS P.O. BOX 40 9901 LORI RD. CHESTERFIELD, VA 23832 Account Number 3005440 Date December 05, 2018 Date Category Description Ad Size Total Cost 12/05/2018 Meetings and Events TAKE NOTICE Take notice that the Board of Supervisors of Ch 2 x 23 L 222.00 TAKE NOTICE Take notice that the Board of Sup visors of Chesterfield County, Vir- ginia, 9 an adiork meeting on Wednesday, December 12, 201$ at 6 W. in the Coo Public Me* Room at the Chesterfield Administra- tion Build% 10001 horbndge Road Chesterfield Yroia, will hold a pubic hearing whore persons may appear and present their views con - An ordinance to amend the Cale of the Coady of Chesterfield, 1937, as amended, by amending and reenacting Section $14 relatiNto procedures for real estate assessments and reassessments. A spy of the ordinance is on fie in the County Administrator's Office and tlne Clerk to the Board's Office (Room 504) 9 the Lane & Ramsey Administration Building, 9901 Lai Road, Chesterfield Yrgiria, for public examination between the hours 0 830 am. and 5:00 pm 0 each regu- lar business day. For further information, please contact the Real Estate Assessor's office 9804•748.1321. The heart is held 9 a pubic facility designed to be accessible to sons wfil sabilities. Any persons wb questions on the aoxssibdity of the facility or the need for reasonable ammmodations should con, tactJanice Blakley, Clerk to the Board, 914&12K Persons needing irf tenpreter services for the deaf must rat the CM to the Board no lot• er thmr Friday, December 7,201& Publisher of the Richmond Times -Dispatch This is to certify that the attached TAKE NOTICE Take notice t was published by the Richmond Times -Dispatch, Inc. in the City of Richmond, State of Virginia, on the following dates: 11/28,12/05/2018 The First insertion being given ... 11/28/2018 Newspaper reference: 0000856129 Sworn to and subscribed before me this otary Public Supervisor State of Virginia City of Richmond My Commission expires Janet Johnson Williams NOTARY PUBLIC' Commonwealth of Virginia 7566416 My Commission Expires June 30, 2021 THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU CHESTERFIELD COUNTY BOARD OF SUPERVISORS 1749 Page 1 of 2 Meeting Date: December 12, 2018 Item Number: 16.13. Subiect: Public Hearing to Consider Proposed Code Amendment Relative to Resource Protection Area Designation for Line Modification Plats(19PJ0101) County Administrator's Comments: County Administrator: Board Action Requested: Following public hearing adopt the attached code amendment. Summary of Information: On October 16, 2018, the Planning Commission on a vote of 5-0 recommended approval of attached code amendment. For residential subdivision plats certain information is required to comply with federal, state and county requirements. Such information helps determine the buildability of such parcels under regulatory provisions and ensures that current and future owners of a residential property can utilize it for a dwelling. A primary area of concern for many subdividers is the requirement for a Resource Protection Area designation (RPAD) as this may be a costly endeavor depending upon scope of RPA features. Recognizing the expense and effort involved in such action for line modification plats, staff was asked to develop a solution to alleviate the requirement under certain conditions. A line modification plat is an adjustment of one or more lot/parcel lines within recorded subdivision that does not create one or more lots/parcels. Preparer: Andrew G. Gillies Attachments: 0 Yes F-1 No Title: Director of Planning 1749 G CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Summary of Information: (Continued) Page 2 of 2 The attached amendment would provide that a RPAD may be waived for a lot/parcel within a line modification plat where the director of environmental engineering determines that there is sufficient evidence to suggest that environmental features do not exist on a resulting parcel or that the modification is unlikely to affect buildability of resulting lot/parcel. Where such exemption is granted there would be required an advisory certificate and deed restriction that would notify owners or purchasers that topographic and environmental features that could affect buildability have not been identified on the plat and that RPAD or other engineering research may be required at time of building permit or future plan review. Staff has received approval of the Virginia Department of Environmental Quality for this proposed amendment pursuant to the requirements of the Chesapeake Bay Preservation Act. It should be noted that this does not alleviate an owner or purchaser of future responsibility to account for such features, rather it delays the implementation of such accounting. This lack of research at the time of approval of a line modification plat may lead to some residential properties modified under this process to be unable to construct a dwelling or only after much research and site work. The proposal also includes changes to the table headings under Sec. 17.56. The reference to "Minor" Final plat is being deleted as that process has been removed from the ordinance previously. In addition, term "Final" is being added in the last column to correctly reference the parcel final plat document and process. AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND REENACTING SECTION 17-56 OF THE SUBDIVISION ORDINANCE RELATING TO RESOURCE PROTECTION AREA DESIGNATION FOR LINE MODIFICATION PLATS BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Section 17-56 of the Code of the County of Chesterfield, 1997, as amended, are amended and re-enacted, to read as follows: Chapter 17 SUBDIVISION OF LAND 000 Sec. 17-56. Plan and plat requirements. 000 1928:113282.1 4C, t Application Type In addition to any requirements for a specific application, the following,items shall be provided as specified for each plat or 4g�l 11� plan type when the applicable column is marked with an -Z 64X9% r6o 44 QI 000 B. Tbefollowing-sballbe provided and/or depicted, as applicable: 24. Environmental features: a. The limits of established watercourses, manmade drainage conveyance systems, mapped dam break inundation zones, preliminary wetland boundaries and X X their anticipated impacts, floodplains, conservation areas, RPAs and approximate location and surface area of BMPs [131 b. CBPA areas as described in chapter 19.111311141 X X X X c. Location and labeling of conservation areas, wetlands, RPAs, floodplains, backwater(s), and elevations with X X survey tielines and for tiedownsf'41 1928:113282.1 4C, t 000 [141 A Resource Protection Area designation may be waived for a lot or parcel within a line modification plat where the director of environmental engineering determines that there is sufficient evidence to suggest environmental features do not exist on a resulting parcel or the proposed modification is unlikely to affect the buildability of the resulting lot or parcel. For any plat exempted under this footnote an advisory certificate shall be provided which states "The mopping information is not intended to represent all topographic and environmental features on the lots or parcels which could limit or preclude the ability to construct a residential dwelling and/or other structures. A Resource Protection Area designation and/or other additional engineering research on such items as, but not limited to: soil type, wetlands, floodylains, adequate culverts for driveway crossings of streams or floodplains, etc. will be required based upon individual lot/parcel requirements at time of building permit or plan review." In addition, where designation is waived a deed restriction shall be recorded on each property which states "This lot/parcel was modified without mapping and research of topographic and environmental features that may limit or preclude the ability to construct a residential dwelling and/or other structures. A Resource Protection Area designation and/or other additional engineering research on such items as, but not limited to: soil jype, wetlands, floodplainsadequate culverts for driveway crossings of streams or floodplains, etc. will be required based upon individual parcel/lot requirements at time of building permit or plan review." (2) That this ordinance shall become effective immediately after adoption. 1928:113282.1 Application Type In addition to any requirements for a specific application, the following items shall be provided as specifted for, each plat or plan type when the applicable column, is marked with an 46X99. Pro A4 d. CEPA preservation areas described in chapter 19. 1, with a note indicating the method of CBPA compliance, the I x x type of facility utilized, as well as recordation information 000 000 [141 A Resource Protection Area designation may be waived for a lot or parcel within a line modification plat where the director of environmental engineering determines that there is sufficient evidence to suggest environmental features do not exist on a resulting parcel or the proposed modification is unlikely to affect the buildability of the resulting lot or parcel. For any plat exempted under this footnote an advisory certificate shall be provided which states "The mopping information is not intended to represent all topographic and environmental features on the lots or parcels which could limit or preclude the ability to construct a residential dwelling and/or other structures. A Resource Protection Area designation and/or other additional engineering research on such items as, but not limited to: soil type, wetlands, floodylains, adequate culverts for driveway crossings of streams or floodplains, etc. will be required based upon individual lot/parcel requirements at time of building permit or plan review." In addition, where designation is waived a deed restriction shall be recorded on each property which states "This lot/parcel was modified without mapping and research of topographic and environmental features that may limit or preclude the ability to construct a residential dwelling and/or other structures. A Resource Protection Area designation and/or other additional engineering research on such items as, but not limited to: soil jype, wetlands, floodplainsadequate culverts for driveway crossings of streams or floodplains, etc. will be required based upon individual parcel/lot requirements at time of building permit or plan review." (2) That this ordinance shall become effective immediately after adoption. 1928:113282.1 Advertising Affidavit 300 E. Franklin Street Richmond, Virginia 23219 (804) 649-6208 COUNTY OF CHESTERFIELD BOARD OF SUPERVISORS P.O. BOX 40 9901 LORI RD. CHESTERFIELD, VA 23832 Account Number 3005440 Date December 05, 2018 Date Category Description Ad Size Total Cost 12/05/2018 Meetings and Events TAKE NOTICE Take notice that the Board of Supervisors of Ch 2 x 31 L 294.00 TAKE NOTICE Take notice Brat the Board of Supervisors of Chesterfield County, Vir- gida, at an adjournedmeets gan Wednesday, December 11, 201$ at 6 pm. m the County Publk McMng Roan at the Chesterfield Administra- ton Building, lDDOJ Ironbridge Road, Chesterfield, Virginia, will hold a public hearing where pew may appear and present their views con - An ad'wance to amend the code of the County of Chesterfield, 1997, as =dig amending and reenacting section 17-56 of Subdivision Or- dirence The amerakrreM among other things, would allow director W envkaruner tal engine * to wane Resource Protection Area designa- tion (RPAD) for line modifb an Oats based upon certain deternuna- tions. Where such waiver is Wanted an advisory certificate shall be provided on recall plat and a deed restriction recalled against affect- ed property, both ni whkh aOe other restriction ns state trot topographic and envkamienWl features that cold affect ddldaGlity have not been identified m plat and, that RP0 or. r other engfreerhig research may be required at time of buikfint pemit a fuhxe plan review. A copy of the ordinance w on fie m the County Administrator, Office mrd the Clerk to the Board's Office (Roan W) at tie lace & Ramsey Administration &ilding 99111 lar Road, ChesterfielQ Virginia fa public .ration between the hours of 8:70 a.m and 5A0 pm of each regu- lar business day. For further information, please contact Mr. Ray Cash, Zoning Adminis- trator, at 748-1071. The hearing is held at a pubic facility designed to be accessible to pa - sons with disabilities Any persons with questions on the accessibility of the facility or the need for reasonable accommodations should con- tact Janice Blakley, perk to the Board, at 718-1200. Persons needing ir, terprew services for the deaf must no* the Clerk to the Board no lat- er twin Friday, December 7, 2018 Publisher of the Richmond Times -Dispatch This is to certify that the attached TAKE NOTICE Take notice t was published by the Richmond Times -Dispatch, Inc. in the City of Richmond, State of Virginia, on the following dates: 11/28,12/05/2018 The First insertion being given... 11/28/2018 Newspaper reference: 0000856951 Sworn to and subscribed before me this tory Public Supervisor State of Virginia City of Richmond My Commission expires Janet Johnson Williams NOTARY PUBLIC Commonwealth of Virginia 7566416 My Commission Expires June 30, 2021 THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA R 749 Page I of 2 Meeting Date: December 12,2018 Item Number: 16.C. Suboect: Public Hearing to Consider Proposed Code Amendment Relating to Variance and Zoning for Persons with Disabilities (19PJ0103) County Administrator's Comments: County Administrator: Board Action Requested: Following public hearing adopt the attached code amendment. Summary of Information: On October 16, 2018, the Planning Commission on a vote of 5-0 recommended approval of attached code amendment. The state code was amended this year to require (i) that a locality give consideration to the need for reasonable modifications in accordance with the Americans with Disabilities Act or state and federal fair housing laws when preparing a zoning ordinance and (ii) the standards for a variance to include consideration of reasonable modifications for a person with a disability. Staff prepared amendment based upon the state code legislation. The amendment would provide that the purpose of the zoning ordinance include reasonable modifications in accordance with the Americans with Disabilities Act of 1990 (42 U.S.C. § 12131 et. seq.) or state and federal fair housing laws as applicable. The amendment would also provide, as part of the justification for both Administrative and Board of Zoning Appeals variance approvals, the circumstance that the variance would alleviate a hardship by granting a reasonable modification to a property or improvements on behalf of a person with a disability. Preparer: Andrew Q. Gillies Title: Director of Planning Attachments: Yes —1 No F CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Summary of Information: (Continued) Page 2 of 2 The amendment would provide that in addition to other application provisions the director or board may require additional documentation to demonstrate the need for such modification. Such variances would expire when the person benefited by it is no longer in need of the modification to such property or improvements provided by the variance. In addition, staff has updated the flow chart that accompanies the Administrative Variance process to correctly reflect the procedure. The old flow chart shows the ability to transfer review of setback variance to the BZA but this is no longer available under state and local code. AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND REENACTING SECTIONS 19.1-1,19.1-14 & 19.1-15 OF THE ZONING ORDINANCE RELATING TO VARIANCE AND ZONING FOR PERSONS WITH DISABILITIES BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Sections 19.1-1, 19.1-14 & 19.1-15 of the Code of the County of Chesterfield, 1997, as amended, are amended and re-enacted, to read as follows: Chapter 19.1 ZONING A. Purpose. The purpose of this chapter is to promote the health, safety, convenience and general welfare of the public and to accomplish the objectives of the Code of Virginia. This chapter is designed to: • provide for adequate light, air, convenience of access, and safety from fire, flood, failure of impounding structures, crime and other dangers or conditions; • reduce or prevent congestion in the public streets; • facilitate the creation of a convenient, attractive and harmonious community; • facilitate the provision of adequate police and fire protection, disaster evacuation, civil defense, transportation, water, wastewater, flood protection, schools, parks, forests, playgrounds, recreational facilities, airports and other public requirements; • protect against destruction of, or encroachment upon, historic areas; • protect against overcrowding of land, undue density of population in relation to community facilities, obstruction of light and air, danger and congestion in travel and transportation, and loss of life, health, or property from fire, flood, panic or other dangers or conditions; • encourage economic development that provides desirable employment and enlarges the tax base; • provide for the preservation of agricultural and forestal lands and other lands of significance for the protection of the natural environment; • protect surface and ground -water; 1928:113281.1 o promote the creation and preservation of affordable housing suitable for meeting the current and future needs of the county as well as a reasonable proportion of the current and future needs of the planning districts within which the county is situated; ftftd o provide reasonable protection against encroachment upon licensed public -use airports, as well as military bases, military installations, and military airports and their adjacent safety areas, excluding armories operated by the Virginia National Guard; and e provide reasonable modifications in accordance with the Americans with Disabilities Act of 1990 (42 U.S.C. Q 12131 et. seg.) or state and federal fair housing laws as applicable. If a request for a reasonable modification is made that is appropriate under the provisions of state and federal fair housing laws, or the Americans with Disabilities Act of 1990 (42 U.S.C. Q 12131 et seg.), as applicable, such request shall be granted unless a variance is required in order for such request to be granted. 000 NEW A. Generally'. The director of planning may grant an MERL administrative variance from any building setback requirement. Pre -Application Conforencewidw Staff B. Time Period for Submit Application with Required Fee Actinff on and Supporting Domrsents Modification. The ch s Plans director of planning i shall approve or Staff Posts Pe op arty And disapprove an Adj acent Property Owners application not less than 21 days after c ation, Staff Analyzes Application the date of notice of I the application nor more than 90 days Director of arming after the application Final Decision -10 is received. OLD (To be removed) C. Findings. In granting an administrative variance, the following findings shall be made in writing by the director of planning: I "a 1928:113281.1 • the strict application of the ordinance requirement would produce undue hardshipr _a_ the variance would alleviate a hardship by granting a reasonable modification to a property or improvements thereon requested by, or on behalf of, a person with a disability; • the hardship is not shared generally by other properties in the same zoning district and same vicinity; e the variance will not be of substantial detriment to adjacent property; and * the character of the zoning district will not be changed by the variance. In addition to other application requirements, for modifications to alleviate a hardship requested by, or on behalf of, a person with a disability the director may require documentation from the applicant to substantiate that such person meets the requirements of the Americans with Disabilities Act of 1990 (42 U.S.C. � 12131, et seg.) or state and federal fair housing laws. D. Conditions. In granting a variance, conditions may be imposed related to the impact of the variance as deemed necessary to substantially secure the objectives of the standards of this chapter. Unless conditioned otherwise by the director of planning, any variance granted to provide a reasonable modification to a property or improvements thereon requested by, or on behalf of, a person with a disability shall expire when the person benefited by it is no longer in need of the variance to such property or improvements provided by the variance, subject to the provisions of state and federal fair housing laws, or the Americans with Disabilities Act of 1990 (42 U.S.C. § 12131 et seg.), as applicable. 000 B. Powers and Duties. The provisions of this section shall not be construed as granting the board of zoning appeals the power to rezone property or to base decisions on the merits of the purpose and intent of the zoning ordinance. The board of zoning appeals shall have the following powers and duties: 1. Variances. a. Standards and Findings for Granting a Variance. The board of zoning appeals shall grant a variance if the applicant proves through a preponderance of evidence that: • a strict application of this chapter would unreasonably restrict use of the property, or the variance would alleviate a hardship due to the physical condition of the property or improvements on the property at the time of the effective date of this chapter, as 1928:113281.1 amended from time to tim a behalf of, a person with a • the property was acquired in good faith and any hardship was not created by the applicant; • substantial detriment will not occur to adjacent and nearby properties in the proximity of the geographic area in which the property is located; • the condition, situation or the intended use of the property is not of so general or recurring a nature as to make reasonably practicable the formulation of a general regulation to be adopted as an amendment to this chapter; • the application will not allow a use that is not otherwise permitted on the property, or change the zoning district classification for the property; and • the relief is not available through an administrative variance, special exception or conditional use. b. Conditions and Guarantees. A building permitted by a variance may only be expanded if the expansion is in accordance with the provisions of this chapter unless an additional variance is obtained. In granting a variance, the board may impose conditions regarding the location, character and other features of the proposed structure or use as deemed necessary in the public interest. The board may also require a guarantee or bond to ensure that the conditions are satisfied. C IRE That this ordinance shall become effective immediately after adoption. 1928:113281.1 cl1manb gimes-3ispateb Advertising Affidavit 300 E. Franklin Street Richmond, Virginia 23219 (804)649-6208 COUNTY OF CHESTERFIELD BOARD OF SUPERVISORS P.O. BOX 40 9901 LORI RD. CHESTERFIELD, VA 23832 Account Number 3005440 Date December 05, 2018 Date Category Description Ad Size Total Cost 12/05/2018 Meetings and Events TAKE NOTICE Take notice that the Board of Supervisors of Ch 2 x 33 L 312.00 TAKE NOME Take riotim & tlm Ind of Sup Msors of Chest W County, Vk• ginia, at an awned meeting on Wednesday, December 12, 418, at Publisher of the pm in the county Publlc Mee* Room at the Che Mdd Admirinstra• bona WIft 1D41 Woe Road, Chesterfield, Virginia, Oil bold a Richmond Times -Dispatch pillc hearing where persaa may appear and present hir views con. An ordinanceto amend thecode oftkCoo ofChest Od,199 , This is to certify that the attached TAKE NOTICE Take notice t was as amended,lr rending and reendmsdonS19.1.1,19,1.14& published by the Richmond Times -Dispatch, Inc. in the City of 191150f2onnnggOr lTfheamendmed amOngOthettlnhgs world pride trllat tanirg ordnsnce bllow fa reasalab� Richmond, State of Virginia, on the following dates: milditiatgns N1 acard�ce wth the federal Ameians with Disabilities Act, state and federal fair llg Nlaws asgldle, 11/28,12/05/2018 allow rending of Variance approval based up fndiq d would dlevhateahardshpbyprrtingarewdo moditabontoa Propertyairtproverler�onbdnalfAperson Otadsabilty, The First insertion being given ... 11/28/2018 tfetsucbvalielce rewhmpesaibenefrfP mlonge�* of nlodfiation, and in addition rD other dation prowslons lkdrlxtororboardmayrepdreadd6Adocmtatnnto Newspaper reference: 0000856955 denonstrate the need far sudn mod'dicati oto h M of the ordirm is on fre in tt Do Administrator's 01ke ad the perk to the Bard's Offte (Room SW at the lane L Ramsey Sworn to and subscribed before me this Admiri�ratiai Blild'ng, 9901 Zai Rad, Chestefidd, Yrrrna, for pudic eanination 6etweel the Zeus of8,30am andSdq pm, of�th rcgu• larbusinessday 2, -a / g For We information, place coded W. Ray Cash, Zoning Adminis trator,at*191• Tllehead ishdd at ap eficiity des p d fobs ames§k to pe. sons wKhh disabilities, Any persons A psborIs on the amessililiiy of the iaal'Ity or tie need for reasonable acammodations shonild con. tactJarice9iJq,0erktotreW,9*12K Rmnsneedimin, otary Public Supervisor terpreter services for the deaf must tkClerk 0the Board no It. erthan Friday, DecemberT, 4111 Janet Johnson Williams NOTARY PUBLIC State of Virginia Commonwealth of Virginia 7566416 City of Richmond My Commission Expires June 30, 2021 My Commission expires THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page I of 1 AGENDA Meeting Date: December 12, 2018 Item Number: 16.D. Subject: PUBLIC HEARING: Declare County Property on Kelly Green Drive Surplus and Authorize the Sale of the Parcel County Administrator's Comments: County Administrator: Board Action Requested: Declare a portion of Parcel Number 732 687 3969 00000 surplus; authorize the sale of the property to Sports Performance Properties, LLC for $2500; and, authorize the Chairman of the Board of Supervisors and the County Administrator to execute the deed. Summary of Information: Staff has received a request to sell a portion of the Clover Hill High School property containing 1 acre, more or less, located on Kelly Green Drive. The property is cut off from the school site by the road, is not buildable and encumbered by a major gas easement and sewer force main easement as shown on the attached exhibit. If approved, it will be combined with the adjacent parcels for development of an indoor sports performance academy (primarily baseball) . The applicant has indicated that the majority of business will be on weekends and after 4:00 p.m. on weekdays and should not conflict with school traffic on Kelly Green Drive. The Assessor's Office has determined that the fair market value of the property is $2500. The request has been reviewed by county and schools staff. Schools is opposed to the sale due to potential traffic increases on Kelly Green Drive and possible future use by schools. A public hearing is required to convey the property. District: Clover Hill Preparer: John W. Harmon Title: Real Property Manager Attachments: ■ Yes No # , 13 i!z; VICINITY SKETCH PUBLIC HEARING: Declare County Property on Kelly Green Drive Surplus and Authorize the Sale of the Parcel T4 ILION, �c ITO RC /V co One Acre Parcel N Idsminki.. - 1 inch = 5 83 feet J Ayq © 4yYY4 x 88 Il A y s I LUALULL Mj MIN ji'g Nan, !Ya \\\\a � k _ _ BELLY CREEN LANE , v � 1 i ,qy RISE RECREATIONAL FACILITY ctswwo avas:'mn 18 � � SlR W N�O A�Ot��A ii 4 MXY95 b��+•�v,Cn(0 ° y CONDITIONAL L USE PERMIT ,I� O ^� w CLOVERHILL DISTRICT mato: ?K I {4 oW CHESTERFIELD COUNTY, VIRGINIA w.c• of-a-me t. I N T E R N A T 1 0 N A L ..»...................«......».a.,....rw..,.,....,. an �.., �.i �t.�u.,�a.,...crc...a,ww.w::,mt � CI.� ^A �, �"3 a vA 1_, _1 . 21 Imbalo»b Elviea-aiopato Advertising Affidavit 300 E. Franklin Street Richmond, Virginia 23219 (804) 649-6208 CHESTERFIELD COUNTY RIGHT OF WAY OFFICE 9840 GOVERNMENT CENTER PKWY. P.O. BOX 608 CHESTERFIELD, VA 23832 Account Number 6025752 Data December 06, 2018 RECEIVED OEC f .018 F?rGHT OF: I/V Date Category Description Ad Size Total Cost 12/11/2018 Meetings and Events TAKE NOTICE That on December 12, 2018, at 6:00 p.m. or as 2 x 17 L 91.50 WUXI TWai eamOWK111Dpm aiswoa#V*isaa k W ft bad d Srp &WS d lm�rw Coiriy d t gpin e!amkm*kmddt Comfy,Yr• gndto*tomvpradap*dPb rATM131q Ilrtl GN I* t Spar mm Prop• ft LLL WNlt�im the aoreyila 6 m 8e n tla I19h1 d Way 6a 0Cd *,Yrgaii,admN beermiiied b 96 - �: batmen! the hogs d tJ ut ad % p % iladay is.Mddi#a c to6eazideto mid p= Iii mth¢aatNl d tie di�y� a m!� fa r�agble aaoamo�tian taldd e�itt Jarr rR B. 6lddey, Clan 6o tie bad at 1(BIIDD. Pa'alli tae6ag Ida• pmts sarlois hr tt dmi mmt Ilotdyy the tlnk to dp bad ID � thalGeall�r1,1018 Publisher of the Richmond Times -Dispatch This is to certify that the attached TAKE. NOTICE That on Decem was published by the Richmond Times -Dispatch, Inc. in the City of Richmond, State of Virginia, on the following dates: 1210512018 The First insertion being given ... 12/05/2018 Newspaper reference: 0000863537 Sworn to and subscribed before me this A-,�.,. s tary Public Supervisor .ianet Johnsou Williams NOTARY PUBLIC State of Virginia Commonwealth of Virginia 7566416 City of Richmond 'Ay Commission Expires June 30, 2021 My. Commission expires THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA 749 Meeting Date: December 12, 2018 Item Number: 19. Subject: Closed Session County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: Closed session pursuant to § 2.2-3711(A)(1) pertaining to the performance of specific County employees. Preparer: Jeffrey L. Mincks Attachments: 1-1 Yes Title: County Attorney 0425:113692.1 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA 1749 Meeting Date: December 12, 2018 Item Number: 20. Subject: Adjournment and Notice of Next Scheduled Meeting Supervisors County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: of the Board of Motion of adjournment and notice of the Board of Supervisors' organizational meeting to be held on January 9, 2019, at 6:00 p.m. in the Public Meeting Room. Preparer: Janice Blakley Attachments: 1:1 Yes Title: Clerk to the Board 0 No # C F. G 1, J- S "'