2018-10-24 MinutesA
BOARD OF SUPERVISORS
MINUTES
October 24, 2018
Supervisors in Attendance:
Ms. Dorothy A. Jaeckle, Chair
Ms. Leslie A. T. Haley, Vice Chair
Mr. Christopher M. Winslow
Mr. James M. Holland
Mr. Stephen A. Elswick
Dr. Joseph P. Casey
County Administrator
Ms. Jaeckle called the meeting to order at 2:00 p.m.
1. APPROVAL OF MINUTES
On motion of Mr. Holland, seconded by Ms. Haley, the Board
approved the minutes of the September 17, 2018 Joint Meeting
with Planning Commission, September 26, 2018 Regular Meeting,
and the October 1, 2018 Joint Meeting with Planning
Commission, as submitted.
Ayes: Jaeckle, Haley, Winslow, Holland and Elswick.
Nays: None.
2. REQUESTS TO POSTPONE AGENDA ITEMS AND ADDITIONS,
DELETIONS OR CHANGES IN THE ORDER OF PRESENTATION
There were no requests to postpone agenda items and
additions, deletions or changes in the order of presentation.
3. WORK SESSIONS
3.A. EVERY DAY EXCELLENCE - COMMUNITY ENHANCEMENT DEPARTMENT
County resident, Mr. Bill Johnson, shared a recent positive
experience with the Board of Supervisors regarding his
interaction with the county's License Inspector, Mr. Rich
Billingsley, and Mr. Brian Chamberlain, Community Enhancement
Inspector, who helped Mr. Johnson resolve an issue in his
neighborhood.
Board members commended Mr. Billingsley for his tremendous
efforts and continued success.
3.B. MODEL COUNTY GOVERNMENT
Ms. Jana Carter recognized the young people in attendance who
were participating in the Model County Government program.
She stated the Model County Government program is an
opportunity for high-school government students to learn more
about their local government. She further stated each student
attends a Board of Supervisors' meeting, participates in a
public -engagement session hosted by the School Board, and
shadows a county or school leader. She stated the program is
made possible through a partnership between Citizen
Information and Resources and the school's Instructional
Specialist for Social Studies.
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Ms. Jaeckle welcomed Senator Amanda Chase, who was in
attendance.
Each Model County Government student stood and introduced
themselves and shared which school they currently attend.
3.C. ECONOMIC DEVELOPMENT DEPARTMENT UPDATE
Dr. Casey provided a brief summary of the county's Economic
Development Department and the services provided. He stated
the county has a very competitive business environment and a
local government committed to economic development.
Mr. Garrett Hart, Director of Economic Development, provided
an overview of the programs, operations, and staff of the
Economic Development Department. He stated the department's
mission is to enhance the quality of life for Chesterfield
citizens by encouraging growth of the commercial tax base and
job creation. He further stated the department sells the
county as a great place to do business, provides services
that assist businesses and solves problems that occur in the
process.
Mr. Holland stressed the importance of aviation as a targeted
area of program focus for the creation of future jobs in the
county.
Mr. Hart then continued his presentation by reviewing some
main focuses of the department which include business
attraction; global search for target businesses; Business
First Chesterfield; and small business and entrepreneurship
development. He stated the department proactively monitors
the site plan and zoning process to identify and contact
small businesses needing assistance to get through the
process. He further stated this focus will also keep track of
reoccurring issues so that improvements can be proposed.
Regarding tourism, he stated tourism has a significant
economic impact in the county and it continues to grow,
exceeding over a half a billion in expenditures and creating
nearly 5,000 jobs.
Discussion ensued relative to the tourism concentration to
increase tourist -related spending in the county.
Mr. Hart continued his presentation by expressing
appreciation for to the Board's commitment to award-winning
venues, noting that Chesterfield leads the region in sports -
related tourism. He then highlighted operations and projects
created by the Economic Development Authority in conjunction
with the Economic Development Department. He stated the
department also participates in countywide activities and
initiatives to help influence policies that ensure a balance
of business, industrial and residential communities. He
further stated as of July 1St, the department has had 48
direct Business First company visits, over 3000 small
business contracts and 77 consultations with small
businesses.
In response to Mr. Elswick's question regarding
consultations, Mr. Hart stated employees are in the office
consulting businesses on specific issues and providing
guidance. He noted connections entail direct contacts or hits
via consumer outreach.
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Mr. Hart continued his presentation by stating Business
Attraction currently has over 70 active prospects and 10
technology zone applications that were completed in FY2018;
and nearly 40,000 hits and 400,000 media impressions in
FY2018. In closing, he stated employment in the county
continues to grow, wages are increasing, and the unemployment
rate is at a historic low and the number of businesses
continues to increase. He noted for the past four years
Chesterfield businesses have led the region in job creation.
Discussion ensued relative to the importance of trained labor
and career opportunities.
Questions and discussion ensued from Board members and
various Model County Government students relative to the
information presented by Mr. Hart.
3.D. POLICE/EMERGENCY COMMUNICATIONS UPDATE
Colonel Jeffrey Katz provided an update to the Board of
Supervisors regarding various Police Department/Emergency
Communications topics, including next steps, the
Communications System, Computer -Aided Dispatch System, crime
mapping, and the court process. He began his presentation by
highlighting the strengths of the organization. He stated
county employees are the most valuable and valued
organizational asset and demonstrate great resilience and
tenacity. He further stated the residents of the community
value the services and the department maintain strong
coalitions with a wide array of work and community interest
groups throughout the area. He then reviewed various outreach
efforts which include the PAL and Explorer Programs; social
media; specialized citizen's Police Academies; National Night
Out; Opioid Steering Committee; and religious and civic
organizations. He highlighted a couple of examples of
performance related to drugs ceased, total persons arrested,
and warrants cleared in 2018. He covered terms of department
weaknesses which include the aging population of sworn
personnel and loss of institutional knowledge. He stated
staffing levels have not kept up with the growth of the
county and stressed the importance of investing in training
for police officers. He further stated the department is
overcoming a power -distance culture and is currently helping
to place command staff in positions to cultivate
relationships with other members. He then reviewed
departmental opportunities which include reassessing the
current resource allocation to increase efficiencies and the
role of civilian support staff to augment traditional police
personnel. Regarding threats, he stated the department
continues to suffer assaults on the character and reputation
of law enforcement. He further stated it is difficult to
police a polarized society and the department's actions, to
be considered righteous and legitimate, must reflect the will
of the people. In closing, he highlighted some departmental
initiatives which include the construction of 20 radio towers
in the region, retrofitting nine existing towers, and the
implementation of crime mapping.
Questions and discussion ensued from Board members and
various Model County Government students relative to the
information presented by Colonel Katz.
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At this time, the second group of Model County Government
students stood and introduced themselves and shared which
school they currently attend.
3.E. PROPOSED 2019 LEGISLATIVE PROGRAM
Ms. Mary Ann Curtin, Director of Intergovernmental Relations,
reviewed the county's proposed 2019 legislative program with
the Board of Supervisors. She stated because the House of
Delegates and the Senate is divided, it could present some
interesting dynamics in terms of how and what legislation
gets passed. She stated a lot of emphasis seen in this
General Assembly will be impacted by the November 2019
elections. She noted a special expert has been appointed to
help redraw some of the state's legislative district to be
made available on December 7, 2018. She stated an internet
sales tax will be proposed to legislature which estimates the
state receiving an extra $200 million in revenue annually.
In response to Mr. Winslow's question regarding an allocation
to the Commonwealth Attorney's Office, Ms. Curtin stated the
county will receive its share of the state's sales tax.
Ms. Curtin continued her presentation by reviewing the
county's strategic goals and stated the county's proposed
guiding principles include maintaining quality public
education and public safety; provide quality of life
consistent with community expectations; and maintain local
autonomy. She then highlighted various issues and concerns
moving forward which include K-12 education funding; state
budget; local land use authority; cost shifts/mandates; local
revenue authority; and transportation. She reviewed two
legislative requests to consider which include an amendment
to the Code of Virginia to allow the prosecution of
"performance crimes" (hoaxes or outrageous public acts for
the purpose of gaining notoriety); and an amendment to the
Code of Virginia to allow police officers to fax warrants
within the county and update to include by electronic
communication as well. She also reviewed legislative requests
to consider which include support for maintaining K-12
funding; transportation funding; and stormwater funding.
Mr. Elswick asked the Board to consider legislation for a
moratorium of all state mandates without 100 percent funding
of the mandates.
Mr. Holland noted the Virginia Association of Counties
supports the equal taxation of counties and cities. He stated
that would limit local authority and autonomy.
Mr. Elswick concurred with Mr. Holland's remarks.
Ms. Curtin continued her presentation by reviewing
legislative requests to consider opposing which include any
elimination or reduction of local revenue sources; additional
mandates/cost shifts; and limitations/ caps on local land use
authorities. In closing, she provided details relative to the
upcoming legislative schedule.
Mr. Holland stressed the importance of enacting meaningful
tax legislation that will help the middle-class population.
In response to Mr. Holland's remarks, Ms. Curtin stated the
conformity issue must be dealt with very early in the
session. She noted there will be a meeting of the joint sub-
committee prior to the start of the session to begin
reviewing various issues.
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3.F. SIDEWALKS, BIKEWAYS AND TRAILS UPDATE
Mr. Stuart Connock, Chief of Parks/Design and Construction,
and Ms. Heather Barrar, Principal Planner, provided an update
to the Board of Supervisors on the Bikeways and Trail Plan,
an element of the Bikeways and Trails chapter in the
Comprehensive Plan, which provides general guidance for the
location and facility design for a countywide system of
bicycle, pedestrian, and equestrian facilities. Ms. Barrar
began the presentation by stating this plan is a chapter of
the Comprehensive Plan and just like other sections of the
plan that discuss public infrastructure, this chapter
provides guidance. Specifically, she stated the chapter
provides guidance to both what biking and walking facilities
look like and a general location on the map. She further
stated it recommends 362 miles of infrastructure, about 60
percent along the road and 40 percent as trails or linear
parks. She stated many projects, both public and private,
conceived in the plan are now underway. She stated examples
include connecting schools with trails and road widening
projects that include bicycle and pedestrian accommodations.
She then highlighted some major milestones which include
staff working with the East Coast Greenway and Pocahontas
State Park to have an alignment in place; integration of the
plan and ordinance into the planning process both at zoning
and site/ subdivision; and the addition of 12 miles to the
system since the plan adoption in 2015 with another 15 miles
in the planning/funding stages.
Discussion ensued relative to planning and funding stages;
the breakdown/cost estimate of the four miles of sidewalks by
Chesterfield County Department of Transportation; and number
of miles of sidewalks provided by development and the dollar
amount put into sidewalks by developers.
Ms. Barrar continued the presentation by stating staff is
proud the plan is working at the local level, but also proud
of the recognition staff's efforts have received at the
national and international stage. She noted Chesterfield was
invited to present at the North American Biking/Walking
conference in Canada and the international biking conference
in the Netherlands.
Mr. Connock then reviewed various Transportation projects
completed which include Old Centralia Sidewalk; East River
Road Shared Use; Providence Road Sidewalk; Smoketree Drive
Sidewalk; Harrowgate Road Sidewalk; Clover Hill Athletic
Complex; and Lake Chesdin Park. He then reviewed various
Parks and Recreation projects completed which include Falling
Creek Ironworks; Ettrick VSU Appomattox River; Providence
Middle and Davis Elementary Schools; Bayhill Point -
Manchester High School; Framer Neighborhood Connector; and
Dutch Gap Floating Boardwalk Trail. He also highlighted
various public and private projects completed which include
utilities for Hull Street Road Force Main; Jessup Meadows;
Lake Margaret; and Dominion Right of Way.
Discussion ensued relative to cash proffers and developers
contributing long-term value and community connectivity into
their projects.
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Ms. Barrar continued the presentation by highlighting the
expected community and personal benefits of the plan. She
stated broad economic benefits to the community are expected
in the form of tourism and revitalization. She further stated
bikeways and trails provide free places for children and
adults to improve both physical and mental health, as well as
a place to establish social connections.
Mr. Connock then reviewed five-year Capital Improvement
Projects in the pipeline which include conservation areas;
Anna B. Atkins Community Park; Winterpock Regional Park; and
Cogbill Community Park. He stated future transportation
projects connect five schools, the government complex and its
three miles of trails and many neighborhoods. He highlighted
various process improvements moving forward which include new
sidewalks and trails GIS layers and data; regular site plan
meeting focused on just bikeways, trials and sidewalks;
education development departments; refining facility
locations; upfront discussion with zoning applicants; and
staff participation in regional plans and initiatives. In
closing, he stressed the importance of continuing with
regular updates to guidance documents; maintain the
commitment with government projects and working with the
development community; and bolstering the culture of
connectivity with the department and with county partners.
Questions and discussion ensued from Board members and
various Model County Government students relative to the
information presented by Ms. Barrar and Mr. Connock.
3.G. COMMUNITY SERVICES BOARD ANNUAL UPDATE
Mr. Patrick Knightly, Vice Chairman of the Community Services
Board (CSB), reviewed the role and operations of the CSB and
recognized members of the CSB who were in attendance.
Ms. Debbie Burcham, Executive Director of Mental Health
Support Services, provided an update to the Board of
Supervisors relative to numbers served, funding streams,
revenue and expenditures as well as services to children and
agency highlights. She stated the CSB's mission is to promote
wellness and an improved quality of life for Chesterfield
residents through exceptional and comprehensive behavioral
health and developmental services. She further stated of the
$39.6 million in revenue, the majority continues to come from
Medicaid at $21.6 million. She stated of the $38.9 in
expenditures, the highest expenditures continue to be for
individuals with developmental disabilities at just over $20
million, followed by mental health services and substance use
disorders. She further stated the CSB tracks the financial
health of the agency closely and tracking outcomes is a big
part of monitoring by the CSB Board. She stated timely filing
is the term used to refer to claims which were not satisfied
within the timeframe set out by the health plan, typically
365 days. She further stated claims can get rejected due to
issues with prior authorization, an improper diagnosis code,
incorrect billing code, or many other reasons. She stated the
goal for timely filing is less than .5 percent of our total
fee revenue. She noted the remainder of the presentation
would focus on children's services, Early Intervention,
Families First, Child and Adolescent Services, and
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Prevention. She then shared Caroline's success story. She
stated early intervention is regulated by the Federal
Individuals with Disabilities Education Act and like special
education in the schools, is an entitlement program. She
further stated early intervention provides multidisciplinary
assessments for children referred to the program and develops
a treatment plan. She stated numbers continue to rise and
last year the program served over 900 children. She then
shared the stories of Elizabeth, Kyle and Rayden. She stated
Families First is a home visiting program for high risk,
expectant and first-time parents. She further stated family
support workers help parents provide a nurturing and caring
environment for their children and also screen for child
development, maternal depression and maternal -child
interaction, which if problematic can contribute to negative
outcomes, but if addressed early, can make all the
difference. She stated the number of families served by the
Families First program declined over the past few years to
just over 100. She noted this is due primarily to staff
turnover in this very small program. She then shared Gbari's
story. She stated Child and Adolescent Services (CAST) offers
mental health and substance use disorder services primarily
for youth under the age of 18. She further stated family
involvement is imperative and includes family therapy as well
as individual therapy. She stated a specialized team works
with children who have the most intensive needs and are at
risk of being placed outside of the home which includes
therapeutic interventions as well as intensive case
management. She noted CAST served 799 children in 2018 and
highlighted several CAST and community partnerships. She
stated the Prevention Unit is responsible for promoting
individual, family and community behavioral health wellness.
She further stated staff offers parent education, youth
prevention programs, consultation with early childhood
providers, and mental health and substance use prevention
programming, including suicide prevention.
Ms. Melissa Ackley, Services Manager, reviewed The Basics, an
effort that is spreading across the community and elsewhere
to ensure that all children arrive at school with the
cognitive and social -emotional skills and attitudes they need
to truly thrive. She stated Mental Health Prevention Services
is taking the lead on coordinating Chesterfield County
Government's implementation of this initiative. She further
stated young children's brains are particularly sensitive to
the environment surrounding them. She stated in medical
circles, 0-3 is called the critical period because the
changes that happen in the brain during these first tender
years become the permanent foundation upon which all later
brain function is built.
Questions and discussion ensued from Board members and
various Model County Government students relative to the
information presented by Ms. Burcham and Ms. Ackley.
4. REPORTS
There were no Reports at this time.
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5. FIFTEEN -MINUTE CITIZEN COMMENT PERIOD ON UNSCHEDULED
MATTERS
Ms. Susan Stine expressed concerns relative to the reporting
of Child Protective Services violations.
6. DINNER
On motion of Mr. Winslow, seconded by Ms. Haley, the Board
recessed to dinner with Community Services Board Members.
Ayes: Jaeckle, Haley, Winslow, Holland and Elswick.
Nays: None.
Reconvening:
7. INVOCATION
The Honorable Leslie Haley, Board of Supervisors Vice Chair,
gave the invocation.
8. PLEDGE OF ALLEGIANCE
Master Sergeant George "Buddy" Cranford, United States Air
Force (Retired), President of the Chesterfield Historical
Society and Co/Chair of the Centennial Committee, led the
Pledge of Allegiance to the Flag of the United States of
America.
9. COUNTY ADMINISTRATION UPDATE
9.A. ELECTION PREPAREDNESS UPDATE
Ms. Constance Tyler, General Registrar and Director of
Elections, provided a comprehensive update to the Board of
Supervisors on the preparations for November 6th. She
highlighted data relative to new and net new registrants by
election type; total registered voters; and absentee voters.
She then reviewed the 76 Precincts including the central
absentee precinct; polling place change in Precinct 202; and
Sheriff's Department assistance. Regarding Officers of
Election, she stated over 850 officers are trained this year;
961 working the polls; and Chiefs and Deputy Chiefs are
trained before each election. She then reviewed absentee
voting stipulations. Regarding equipment and ballots, she
stated there is one DS2000 optical scanner per polling place;
additional electronic pollbooks will be deployed to polling
places; additional EPBs are available to precincts - requires
additional poll workers; additional ballots have been ordered
to accommodate increased voter turnout; and sufficient
ballots will be deployed and reserve available for
deployment.
In response to Mr. Winslow's question, Ms. Tyler stated there
are seven reserved optical scanners available for backup
purposes.
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In response to Mr. Holland's questions, Ms. Tyler stated the
mailings notifying voting constituents of the Beulah precinct
polling place change went out a few weeks ago. She further
stated notices will be placed at the school to notify
citizens of the change of location. She stated additional
volunteer workers are needed to run the polling places.
Mr. Holland commended Ms. Tyler for her successful efforts
and continued hard work.
9.B. HURRICANE MICHAEL UPDATE
Ms. Emily Dillon, Emergency Management Coordinator, and Mr.
George Hayes, Utilities Director, provided a report to the
Board of Supervisors regarding the local impacts from
Hurricane Michael. Ms. Dillon stated Chesterfield began to
feel the impacts of Michael on October 11th, as flash flooding
and strong wind gusts were across the region. She further
stated the quick moving storm caused widespread flash
flooding brought by four inches across the county and gusts
up to 53 miles per hour before moving off the coast. She
stated at the height of the storm, nearly 40,000 customers
were without power from Dominion and Southside Co -Op. She
further stated overall in costs related to public
infrastructure under $1 million of damage was recorded. She
stated these damages were reported to VDEM as required as an
initial damage assessment where they collect both local and
state damage numbers to report to FEMA for potential
reimbursement as a federally declared disaster.
Mr. Hayes stated the emergency event caused no disruptions of
service to any water or wastewater customers. He further
stated power was lost to eight critical county sites, which
were immediately transferred to emergency generator power. He
noted power was lost to Proctors Creek Wastewater Treatment
Plant and was immediately switched to a secondary power feed.
He stated the single most significant impact to the county's
system was the severe flooding of the Addison -Evans Water
Plant. He further stated to mitigate the damage from rapidly
rising floodwaters, the plant was proactively taken off line
late in the evening of October 11th and customers were
seamlessly transitioned to the other two water sources with
no disruptions in service. He noted the plant has not seen
this magnitude of flooding in the 50 -plus years it has been
in operation. He stated the Addison -Evans Water Plant remains
offline and we have more than adequate capacity with our two
sources to meet all customers' water needs. He further
stated to mitigate future flooding events, staff is pursuing
the possibility of constructing a floodwall at the Addison -
Evans Water Plant. He stated staff has identified and
successfully submitted a pre -application for a Pre -disaster
Mitigation Grant. He further stated there is currently
federal funding available for reimbursements up to 75 percent
of eligible project costs up to $10 million. He noted grants
will be announced in December 2019 and if approved, a
floodwall could be constructed in 2022. In closing, he
thanked the Board for their focus on investments in
infrastructure over the years.
Board members commended Mr. Hayes for the continued efforts
to provide county citizens with high-quality and reliable
service even during extreme weather events, as well as public
safety personnel for their tremendous efforts.
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9.C. OTHER COUNTY UPDATES
Dr. James Worsley, Director of Parks and Recreation, provided
an update relative to several areas of recognition for his
department that have occurred recently, including their
national accreditation and several other awards. He stated
the National Association of County Park and Recreation
Officials held its annual conference in Nashville Tennessee
on July 15, 2018. He further stated awards are presented to
recognize a NACPRO member agency that has provided a unique
or exceptional area, facility, trail, corridor, operational
or historical facility; to focus national attention on the
very best of facility design; to encourage outstanding
efforts in planning, design, construction, and benefits to
the community. He then presented the following awards: Dodd
Trail Renovation - Class I Trails and Corridors Award; HOPS
in the Park - Class II Park and Recreation Program Award; and
the Commission for Accreditation of Parks and Recreation
Agencies (CAPRA) accreditation.
Ms. Jaeckle congratulated and collectively praised staff of
the Parks and Recreation Department for their accolades,
continued success and efforts to provide quality parks and
services for Chesterfield County citizens.
10. BOARD MEMBER REPORTS
Mr. Winslow commended Parks and Recreation staff for their
efforts relative to new lighting installments to fields at
River City Sportsplex. He also thanked Ms. Dianne Smith,
Clover Hill School Board member, and Ms. Gloria Freye, Clover
Hill Planning Commissioner, and county staff for their hard
work relative to district community meetings. He noted staff
is soliciting public comment relative to the draft
Comprehensive Plan and upcoming budget.
Ms. Haley announced the Midlothian District will hold a
community meeting on October 30th, at 7:00 p.m. at Stonebridge
Recreation Center regardina various countv tobics.
Mr. Elswick announced the Matoaca District will hold a
community meeting on October 25th, at 7:00 p.m. at Union
Branch Baptist Church regarding various county topics. He
also thanked Ms. Susan Rivere, Executive Director of RAMPS, a
non-profit organization which partners high school student
volunteers with low-income, elderly and disabled residents,
for the completion of two community projects.
Ms. Jaeckle echoed Mr. Elswick's remarks relative to the
functionality of accessibility ramp services.
Mr. Holland expressed appreciation to county staff for their
efforts relative to his community meetings. He also applauded
Transportation staff for their efforts relative to the
outstanding road improvements on Newbys Bridge Road. He
announced he attended the Virginia Career Works unveiling, a
new workforce center in Chesterfield County, and the Future
Business Leaders of America conference this morning. He also
thanked Parks and Recreation staff for their efforts relative
to the new Pickleball courts at Harry Daniel Park. He stated
he received a letter from the Delta Sigma Theta Sorority,
Inc. regarding approving a resolution for the equal rights
amendment, noting his support for the resolution.
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11. RESOLUTIONS AND SPECIAL RECOGNITIONS
11.A. RECOGNIZING PARTICIPANTS IN THE FALL 2018 GOVERNMENT
CITIZENS ACADEMY
Ms. Chris Ruth, Assistant Director of Citizen Information and
Resources, stated the fall Government Citizens Academy is an
opportunity to enhance and grow the county's communications
efforts with its citizens. She further stated the Academy
provides a hands-on learning opportunity where citizens may
increase their knowledge and engagement in county government
and ask questions and provide feedback about how they think
the county is doing. She stated through interactive sessions
and tours of facilities, residents get a comprehensive look
at how and why programs and services are provided.
Ms. Deloris Jordan, a member of the Fall 2018 academy class,
addressed the Board of Supervisors to give her perspective on
what she and her classmates learned.
Ms. Ruth then recognized the following participants of the
2018 Fall Government Citizens Academy and presented them with
certificates of completion:
Sherran Andrews
Jane Barr
Kersonda Brickhouse
Pat Drumwright
Deloris Jordan
Starrie Jordan
Debbie Lewis
Tiffany Marks
John C. Miller
Andrew Owens
Melanie Pierce McClaskie
Shelby Porter
Christine Ramsey
Donna Spencer
Rita Yang
(It is noted that Nancy Campbell, Angela Chiang, Jacquelyn
Mulas and Dave Thursam were not in attendance.)
Ms. Jaeckle expressed her appreciation to the participants of
the Fall 2018 Government Citizens Academy for their interest,
involvement, and engagement in the program.
11.B. RECOGNIZING THE 100TH ANNIVERSARY OF WORLD WAR I'S
ARMISTICE DAY
Ms. Ruth introduced members of the Chesterfield County's
1917/1918 Centennial Committee who were present to receive
the resolution.
On motion of Mr. Winslow, seconded by Mr. Holland, the Board
adopted the following resolution:
WHEREAS, Armistice Day was the official end of World War
I, and it was declared on November 11, 1918; and
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WHEREAS, Chesterfield County will commemorate the 100th
anniversary of this occasion on November 11, 2018; and
WHEREAS, the military service of county residents during
World War I is justifiably a point of pride in our community;
and
WHEREAS, on April 6, 1917, the United States House of
Representatives voted to formally commit the United States to
fight in World War I; and
WHEREAS, on May 18, 1917, the United States Congress
enacted the Selective Service Act, making it the
responsibility of the Federal Provost Marshall General to
select men for induction into military service, a process
known as the Federal Draft Policy; and
WHEREAS, Chesterfield County was one of 4,648 local
boards in 155 district boards to enact the 1917 Federal Draft
Policy, and in this role, it registered, classified and
determined the fitness of men living in the county for
military duty, as well as established their call-up order,
notification and transportation; and
WHEREAS, Dr. John F. Ragland, a medical examiner
residing in Chester, served as the first chairman of the
Chesterfield County Draft Board until his enlistment in the
U.S. Navy; and
WHEREAS, Dr. A.J. Hurt, another resident of Chester,
replaced Dr. Ragland in this duty, and both doctors offered
up their homes as the location for the office of the local
draft board; and
WHEREAS, Dr. Ragland's home, at 4626 Centralia Road, is
now a Chesterfield County Historic Landmark; and
WHEREAS, more than 1,600 men from Chesterfield County
were registered for the draft, and others volunteered, which
resulted in 361 servicemen who were transported to Europe as
part of the American Expeditionary Force to fight with the
Allies; and
WHEREAS, in June 1917, construction began on Camp Lee,
work which was undertaken predominantly by Chesterfield
residents, and when the construction was completed just 60
days later, there were accommodations for more than 60,000
men; and
WHEREAS, on the home front, county schools and churches
took up the war effort by encouraging the community's support
for the patriotic agencies in the county, including campaigns
for War Savings Stamps, Thrift Stamps and Liberty Bank Loans;
and
WHEREAS, County troops served in every action on the
Eastern Front between September 1917 and November 1918, when
peace finally came to Europe; and
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WHEREAS, most of the county's servicemen, including the
80th Division "Doughboys" of Chesterfield County, returned
home; however, 37 of the county's heroes made the ultimate
sacrifice during the Great War, and of these, five were
buried on French soil; and
WHEREAS, on Thanksgiving Day in 1918, Chesterfield
County held a patriotic gathering at what is now known as the
Historic 1917 Courthouse, and at that event, Dr. Douglas
Southall Freeman delivered an inspiring speech, and Chester
village held a parade led by the Camp Lee Army Band.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield
County Board of Supervisors, this 24th day of October 2018,
publicly recognizes the 100th anniversary of World War I's
Armistice Day.
AND, BE IT FURTHER RESOLVED that the Board of
Supervisors commends the efforts of Chesterfield County's
1917/1918 Centennial Committee to recognize and preserve the
memory of our World War I heroes, and to celebrate the 100th
anniversary of Armistice Day on November 11, 2018, and
extends, on behalf of its members and the citizens of
Chesterfield County, appreciation for the committee's efforts
to commemorate this event.
Ayes: Jaeckle, Haley, Winslow, Holland and Elswick.
Nays: None.
Ms. Jaeckle presented the executed resolution to co-chairs
George "Buddy" Cranford and Ms. Liess van der Linden-Brusse
and highly praised them for recognizing the importance of
commemorating the memory of World War I heroes.
Ms. van der Linden-Brusse expressed appreciation to the Board
for the special recognition and kind sentiments.
12. NEW BUSINESS
12.A. APPOINTMENTS
12.A.1. YOUTH SERVICES CITIZEN BOARD
On motion of Ms. Haley, seconded by Mr. Winslow, the Board
nominated/appointed Mr. James McGuire, Midlothian District
adult representative, to serve on the Youth Services Citizen
Board, whose term is effective November 1, 2018 and will
expire on June 30, 2021.
Ayes: Jaeckle, Haley, Winslow, Holland and Elswick.
Nays: None.
12.A.2. BOARD OF BUILDING CODE APPEALS
On motion of Mr. Winslow, seconded by Mr. Elswick, the Board
nominated/reappointed Mr. James Ingle, Mr. Michael Bricker
and Ms. Debbie Anderson to serve as members of the Board of
Building Code Appeals, whose terms are effective November 20,
2018 and will expire on November 19, 2021.
Ayes: Jaeckle, Haley, Winslow, Holland and Elswick.
Nays: None.
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12.B. CONSENT ITEMS
12.B.1. ADOPTION OF RESOLUTIONS RECOGNIZING COUNTY
EMPLOYEES UPON THEIR RETIREMENT
12.B.1.a. FIREFIGHTER ASHLEY M. MARSHALL, FIRE AND EMERGENCY
MEDICAL SERVICES DEPARTMENT
On motion of Mr. Holland, seconded by Mr. Elswick, the Board
adopted the following resolution:
WHEREAS, Firefighter Ashley M. Marshall retired from th
Chesterfield Fire and Emergency Medical Services Department
Chesterfield County, on September 1, 2018; and
WHEREAS, Firefighter
residents of Chesterfield
firefighter; and
Marshall has faithfully served
County for over 33 years as
WHEREAS, Firefighter Marshall began his service to th
residents of Chesterfield County as a volunteer with th
Midlothian Volunteer Fire Company from 1982 through 1989; and
WHEREAS, Firefighter Marshall served the Midlothia
Volunteer Fire Company as their training officer and wa
recognized as Volunteer Firefighter of the Year in 1988; and
WHEREAS, Firefighter Marshall began his tenure as a care
firefighter in 1989 and attended Recruit School #22; and
WHEREAS, Firefighter Marshall ended his service in Ma
1996 relocating to California, and returned in May 1998; and
WHEREAS, Firefighter Marshall served in variou
assignments at the Clover Hill, Matoaca, Buford, Wagstaff
Swift Creek, Centralia, and Beach Fire and EMS Stations; and
WHEREAS, Firefighter Marshall served as an advanced lif
support provider for ten years; and
WHEREAS, Firefighter Marshall completed the department,
truck school training course in 1999; and
WHEREAS, Firefighter Marshall was recognized as a maste
driver and firefighter specialist, aiding in the training an
development of firefighters, many whom went on to becom
officers; and
WHEREAS, Firefighter Marshall served the departmen
faithfully through extra efforts in the sewing shop and o
workgroups for Fire Records Management and Structural Turnou
Gear Specification; and
WHEREAS, Firefighter Marshall was recognized with multipl
Unit Citations throughout his career; and
WHEREAS, Firefighter Marshall was recognized with an EM
Lifesave Citation when he treated a patient in cardiac arres
at a Wal-Mart Super Center on December 13, 2012; and
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WHEREAS, Firefighter Marshall was recognized with a Unit
Lifesave after his team responded to a structure fire with
trapped residents on August 20, 2014.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield
County Board of Supervisors recognizes the contributions of
Firefighter Ashley M. Marshall, expresses the appreciation of
all residents for his service to the county, and extends
appreciation for his dedicated service and congratulations upon
his retirement.
Ayes: Jaeckle, Haley, Winslow, Holland and Elswick.
Nays: None.
12.B.1.b. MRS. MALINDA H. BOWERS, COMPREHENSIVE SERVICES
DEPARTMENT
On motion of Mr. Holland, seconded by Mr. Elswick, the Board
adopted the following resolution:
WHEREAS, Mrs. Malinda H. Bowers began her public service
with Chesterfield County in 1990 as an Accounts Receivable
Clerk in the Accounting Department, and was promoted to
Accountant by 2001; and
WHEREAS, Mrs. Bowers moved to the Department of General
Services as an Administrative Analyst in 2001 and served in
that capacity until 2005; and
WHEREAS, Mrs. Bowers moved to Comprehensive Services in
2005, where she has spent her last 13 years with the county
as the Senior Administrative Analyst, locally administering
the Children's Services Act of Virginia (CSA); and
WHEREAS, Mrs. Bowers has been consistently recognized
for her compassion, kindness, patience, and openness to help
others, and she has demonstrated persistence and dedication
to services through her efforts to promote efficiency,
accuracy, and quality; and
WHEREAS, Mrs. Bowers led a cross -agency Process Action
Team that resulted in establishing flow charts for improved
work processes in multiple areas of the program; and
WHEREAS, Mrs. Bowers identified areas of need for
citizens and made user-friendly forms and packets, as well as
had them translated into Spanish to accommodate diversity in
the county's families; and
WHEREAS, Mrs. Bowers demonstrated leadership as the lead
in a long process to develop and implement a new reporting
and financial system for CSA, and she also helped lead the
county's United Way campaign for two years that resulted in
active employee participation; and
WHEREAS, Mrs. Bowers worked closely with employees
across the county, state agencies and with other localities
to provide guidance and partnership related to the
complexities of child -serving systems, and as a result of her
partnership efforts with the Accounting and Treasurer's
office, she was responsible for improving parent co -pay and
collections procedures that yielded more efficient
collections; and
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WHEREAS, Mrs. Bowers is a dedicated and loyal employee
who is always eager to help people with a smile on her face,
and she is known to be a nurturer and caregiver from all
things furry to people walking through the door feeling that
they have little to no hope; and
WHEREAS, in 2010, Mrs. Bowers was recognized as the
Employee of the Year, and she also has been recognized six
times for "Excellence in Service," the Employee Award for her
impact on program cost savings, improved fiscal processes,
maximized collection efforts, and taking the lead in the
information system implementation for the Program; and
WHEREAS, while employed with the county, Mrs. Bowers
earned a Bachelor's in Business Administration in 1995 and a
Master's in Public Administration in 2010, and she
accomplished these achievements while working full time and
being an engaged daughter, wife, and mother.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield
County Board of Supervisors recognizes Mrs. Malinda H. Bowers
and extends on behalf of its members and the residents of
Chesterfield County, appreciation for her service to the
county, congratulations upon her retirement, and best wishes
for a long and happy retirement.
Ayes: Jaeckle, Haley, Winslow, Holland and Elswick.
Nays: None.
12.B.1.c. MRS. JULIE A. PENNY, EMERGENCY COMMUNICATIONS
CENTER
On motion of Mr. Holland, seconded by Mr. Elswick, the Board
adopted the following resolution:
WHEREAS, Mrs. Julie A. Penny began her public service
with Chesterfield County on October 17, 1988, as a Dispatcher
in the Emergency Communications Center, and faithfully served
Chesterfield County for 30 years until November 1, 2018; and
WHEREAS, Mrs. Penny was able to adapt to the ever-
changing environment and growth within Chesterfield County
and the Emergency Communications Center, and she participated
in upgrades of the enhanced 9-1-1 system, the county's radio
system, and Computer -Aided Dispatch System throughout her
career; and
WHEREAS, Mrs. Penny has served in the Dispatch Center as
a cross -trained Dispatcher, Assistant Supervisor, Supervisor,
Lead Trainer, and tactical dispatcher for the Mobile Command
Center during her career; and
WHEREAS, Mrs. Penny has served on the Peer Support team
for the ECC, Police and Fire Departments, providing emotional
support to co-workers helping them work through stressful and
tragic events; and
WHEREAS, Mrs. Penny displayed a helpful, courteous, and
caring attitude while working with internal and external
customers; and
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WHEREAS, Mrs. Penny has provided a high level of
commitment to her work performance as a thorough and
conscientious employee; and
WHEREAS, Mrs. Penny has provided the Emergency
Communications Center and Chesterfield County with many years
of loyal and dedicated service; and
WHEREAS, Chesterfield County and the Board of
Supervisors thank Mrs. Penny for her diligent service.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield
County Board of Supervisors recognizes Mrs. Julie A. Penny
and extends on behalf of its members and the citizens of
Chesterfield County, appreciation for her service to the
county, congratulations upon her retirement, and best wishes
for a long and happy retirement.
Ayes: Jaeckle, Haley, Winslow, Holland and Elswick.
Nays: None.
12.B.1.d. FIREFIGHTER NICHOLAS ROMANO, FIRE AND EMERGENCY
MEDICAL SERVICES DEPARTMENT
On motion of Mr. Holland, seconded by Mr. Elswick, the Board
adopted the following resolution:
WHEREAS, Firefighter Nicholas Romano retired from the
Chesterfield Fire and Emergency Medical Services Department,
Chesterfield County, on October 1, 2018; and
WHEREAS, Firefighter Romano faithfully served the
residents of Chesterfield County for over 29 years as a
firefighter; and
WHEREAS, Firefighter Romano began his tenure on May 1,
1989 and attended Recruit School #20, serving as a firefighter
in various assignments; at the Bensley, Courthouse and
Centralia Fire and EMS Stations, Fire Station #24 at Manchester
Rescue Squad, and the Training and Education Division in the
Technical Services Unit; and
WHEREAS, Firefighter Romano was a charter member of the
Technical Rescue Team formed in 1989; and
WHEREAS, Firefighter Romano achieved the Emergency Medical
Technician -Cardiac Certification in 1998 and his Nationally
Registered Emergency Medical Technician -Paramedic Certification
in 1999; and
WHEREAS, Firefighter Romano was recognized with a Unit
Citation Award for his prompt action that saved the life of a
child during an apartment fire on Cricklewood Drive in June
1991; and
WHEREAS, Firefighter Romano was recognized with an EMS
Unit Citation Award for his team's action at an attempted
suicide call in March 1993; and
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WHEREAS, Firefighter Romano was recognized with a Uni
Citation for his team's extraordinary actions in December 1996
at the Park Lee Apartments wherein crews successfully rescue
two adults and a child utilizing ground ladders while facin
heavy fire conditions and reports of people trapped inside; and
WHEREAS, Firefighter Romano was recognized with a Unit
Citation for his actions as part of the Technical Rescue Team
for a successful rescue of a 13 -year-old patient who was -
trapped under a tree that had fallen into his house i
September 2006; and
WHEREAS, Firefighter Romano was recognized with an E
Unit Citation for his actions following a boat fire on t
James River at Dutch Gap Landing that resulted in multiple bu
patients in July 2012; and
WHEREAS, Firefighter Romano was recognized with severa
EMS Lifesave Awards and EMS Unit Citations for his efforts i
successfully converting patients from cardiac arrest an
achieving return of spontaneous circulation throughout hi
career.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfiel
County Board of Supervisors recognizes the contributions o
Firefighter Nicholas Romano, expresses the appreciation of al
residents for his service to the county, and extend
appreciation for his dedicated service and congratulations upo
his retirement.
Ayes: Jaeckle, Haley, Winslow, Holland and Elswick.
Nays: None.
12.B.1.e. MRS. MICHELLE B. HARRIS, LIBRARY DEPARTMENT
On motion of Mr. Holland, seconded by Mr. Elswick, the Board
adopted the following resolution:
WHEREAS, Mrs. Harris has been a valued employee of
Chesterfield County Public Library since November 1980,
starting as a Library Assistant which was then reclassified
to a Library Associate in 1984; and
WHEREAS, Mrs. Harris was promoted in June 2010 to a
Librarian specializing in Infant/Children Storytime and has
provided fun activities, songs, and literacy development for
the past 32 years; and
WHEREAS, Mrs. Harris was a known member of the Early
Literacy Learning Circle; and
WHEREAS, Mrs. Harris helped establish and present the
grant supported "Baby Steps" Storytime at the Chester
Library; and
WHEREAS, Mrs. Harris temporarily served as the Acting
Branch Manager at the Chester Branch from 1994-1995; and
WHEREAS, Mrs. Harris promoted the Summer Reading Program
by making 24 presentations at four different schools to
approximately 3,000 students in 1994; and
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WHEREAS, Mrs. Harris developed numerous programs; one
successful program she proudly led was the "Night of 1,000
Stars" during National Library Week in 1991 at Chester
Library which attracted over 100 attendees; and
WHEREAS, Mrs. Harris presented monthly programs for
adults with intellectual challenges at the Enon Branch from
2013-2018; and
WHEREAS, Mrs. Harris served as a volunteer coordinator
and was awarded "Best Use of Volunteers Award/Friends of
Library USA" in 1989; and
WHEREAS, Mrs. Harris served on the Youth Services
Advisory Council for the Library of Virginia presenting three
workshops throughout the state; and
WHEREAS, Mrs. Harris served as the coordinator for
monthly art exhibits at Chester Library in conjunction with
the Chesterfield Center for the Arts at Chester Foundation;
and
WHEREAS, Mrs. Harris was recognized as the Library's
Employee of the Year in 1991; and
WHEREAS, her positive, cheerful, and willing team
player demeanor has made Mrs. Harris an asset to the library
system; and
WHEREAS, Mrs. Harris will be missed for her creativity,
leadership, and vast knowledge of librarianship; and
WHEREAS, Mrs. Harris has consistently shown outstanding
dedication to her work and commitment to serving her
community in Chesterfield County for the past 38 years.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield
County Board of Supervisors, this 24th day of October 2018,
recognizes the outstanding contributions of Mrs. Michelle
Harris, expresses the appreciation of all residents for her
loyal and dedicated service to Chesterfield County, and
extends appreciation for her many years of service to the
county and congratulations upon her retirement, as well as
best wishes for a long and happy retirement.
Ayes: Jaeckle, Haley, Winslow, Holland and Elswick.
Nays: None.
12.B.1.f. CORPORAL ERIC C. ROBINSON, POLICE DEPARTMENT
On motion of Mr. Holland, seconded by Mr. Elswick, the Board
adopted the following resolution:
WHEREAS, Corporal Eric C. Robinson will retire from the
Chesterfield County Police Department on November 1, 2018,
after providing 25 years of quality service to the residents
of Chesterfield County; and
WHEREAS, Corporal Robinson faithfully served the county
as a Patrol Officer, Senior Police Officer, Master Police
Officer, Career Police Officer, and Corporal; and
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WHEREAS, during his tenure, Corporal Robinson has also
served as a Field Training Officer, Breathalyzer Operator,
Patrol Rifle Operation, and Desk Officer; and
WHEREAS, Corporal Robinson saw a need for and submitted
the innovative idea of patrol rifles in vehicles; a Patrol
Rifle Committee was formed, of which Corporal Robinson was a
member, and subsequently, patrol rifles were placed in select
vehicles; and
WHEREAS, Corporal Robinson was recognized with a Chief's
Commendation for his keen observation skills and persistence
in the pursuit and arrest of a bank robbery suspect; and
WHEREAS, Corporal Robinson and his fellow officers
received a Chief's Commendation for teamwork displayed in the
quick and successful apprehension of three bank robbery
suspects; and
WHEREAS, Corporal Robinson was consistently recognized
by his supervisors for his genuine concern for his fellow
officers and for mentoring the newer officers working with
him; and
WHEREAS, Corporal Robinson is recognized for his
excellent communications and human relations skills, his
strong work ethic and his teamwork, all of which he has
utilized within the Police Department and in assisting
residents of Chesterfield County during his career; and
WHEREAS, Corporal Robinson has received numerous letters
of commendation, thanks and appreciation for services
rendered; and
WHEREAS, Corporal Robinson has provided the Chesterfield
County Police Department with many years of loyal and
dedicated service; and
WHEREAS, Chesterfield County and the Board of
Supervisors will miss Corporal Robinson's diligent service.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield
County Board of Supervisors recognizes Corporal Eric C.
Robinson and extends on behalf of its members and the
residents of Chesterfield County, appreciation for his
service to the county, congratulations upon his retirement,
and best wishes for a long and happy retirement.
Ayes: Jaeckle, Haley, Winslow, Holland and Elswick.
Nays: None.
12.B.1.g. CORPORAL CHRISTOPHER T. TOWNSEND, POLICE
DEPARTMENT
On motion of Mr. Holland, seconded by Mr. Elswick, the Board
adopted the following resolution:
WHEREAS, Corporal Christopher T. Townsend will retire
from the Chesterfield County Police Department on November 1,
2018, after providing 25 years of quality service to the
residents of Chesterfield County; and
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WHEREAS, Corporal Townsend's career in law enforcement
began while he was enlisted in the United States Air Force
where he served in the Security Police Specialty field; and
WHEREAS, Corporal Townsend faithfully served the county
as a Police Officer, Senior Police Officer, Master Police
Officer, Career Police Officer, and Corporal; and
WHEREAS, during his tenure, Corporal Townsend has also
served as a Field Training Officer, Evidence Technician,
General Instructor, LiDar Speed Measurement Instructor,
Motorcycle Officer, Motorcycle Instructor, Crash Team Member,
and Off -Duty Employment Coordinator; and
WHEREAS, Corporal Townsend was selected as one of the
police department's first Juvenile Supervision Accountability
Project (J -SAP) officers and was the recipient of a
Certificate of Achievement for his commitment to the program
designed to work directly with court services and delinquent
juvenile issues; and
WHEREAS, Corporal Townsend was a Federal Motor Carrier
Safety Administration Commercial Motor Vehicle Inspector; and
WHEREAS, Corporal Townsend was a dual certified police
motorcycle instructor through Virginia State Police and
Northwestern Center for Public Safety; and
WHEREAS, Corporal Townsend received a Chief's
Commendation for utilizing his excellent communication skills
and patience to gain the confidence of a reluctant anonymous
caller and eventually gathering information that was
instrumental in the resolution of the high-profile arson case
of the First Baptist Church of Centralia; and
WHEREAS, Corporal Townsend was the recipient of a
Chief's Commendation for the teamwork and professionalism
exhibited in the investigation of a fatal vehicle crash where
all occupants of one of the vehicles involved fled the scene,
and the dedicated work of Corporal Townsend and his co-
workers led to the identification, arrest, and confession of
the driver of the vehicle; and
WHEREAS, Corporal Townsend is recognized for his
excellent communications and human relations skills, his
strong work ethic, and his teamwork, all of which he has
utilized within the Police Department and in assisting
residents of Chesterfield County during his career; and
WHEREAS, Corporal Townsend has received numerous letters
of commendation, thanks and appreciation for services
rendered; and
WHEREAS, Corporal Townsend has provided the Chesterfield
County Police Department with many years of loyal and
dedicated service; and
WHEREAS, Chesterfield County and the Board of
Supervisors will miss Corporal Townsend's diligent service.
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NOW, THEREFORE, BE IT RESOLVED that the Chesterfield
County Board of Supervisors recognizes Corporal Christopher
T. Townsend and extends on behalf of its members and the
residents of Chesterfield County, appreciation for his
service to the county, congratulations upon his retirement,
and best wishes for a long and happy retirement.
Ayes: Jaeckle, Haley, Winslow, Holland and Elswick.
Nays: None.
12.B.1.h. SERGEANT RICHARD S. DAVIS, JR., POLICE DEPARTMENT
On motion of Mr. Holland, seconded by Mr. Elswick, the Board
adopted the following resolution:
WHEREAS, Sergeant Richard S. Davis, Jr. will retire from
the Chesterfield County Police Department on November 1,
2018, after providing nearly 27 years of outstanding quality
service to the residents of Chesterfield County; and
WHEREAS, Sergeant Davis has faithfully served the county
as a Patrol Officer, Senior Police Officer, Master Police
Officer, Career Police Officer and Sergeant; and
WHEREAS, during his tenure, Sergeant Davis also served
as a Desk Officer, Field Training Officer, Evidence
Technician, Detective, Breathalyzer Operator, School Resource
Officer, General Instructor and as a member of the Hostage
Negotiations Team; and
WHEREAS, Sergeant Davis was one of the best School
Resource Officers in the program, having a strong connection
with the students at his school and was highly respected by
the administrative staff, and he received numerous letters
from students, parents, teachers and the Juvenile and
Domestic Court Judge praising him for his job performance;
and
WHEREAS, Sergeant Davis and his fellow School Resource
Officers were the recipient of a Unit Citation Award for
achieving a higher than expected case clearance rate while
maintaining a strong focus on regular school -related security
and other duties; and
WHEREAS, Sergeant Davis was instrumental in the
implementation of the Crisis Intervention Team (CIT), and he
also served as a CIT instructor, coordinator, and a super
delegate for the Central Virginia CIT Coalition; and
WHEREAS, Sergeant Davis was recognized with a Chief's
Commendation for his actions in the capture of a robbery
suspect following a vehicle and foot pursuit; the suspect
subsequently confessed to committing several robberies in the
weeks leading up to his arrest; and
WHEREAS, Sergeant Davis received a Chief's Commendation
for his dedication and attention to detail which resulted in
the apprehension of an individual involved in over 100
indecent exposure incidents in the county over a four-month
period; and
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WHEREAS, Sergeant Davis was presented with a Chief's
Commendation for his investigative work and detailed plan of
action along with two other officers which led to the
identification and capture of multiple suspects responsible
for numerous acts of vandalism and thefts in the Brandermill
and Woodlake areas; and
WHEREAS, Sergeant Davis is recognized for his excellent
communications and human relations skills, his strong work
ethic, and his teamwork, all of which he has utilized within
the Police Department and in assisting residents of
Chesterfield County during his career; and
WHEREAS, during his tenure, Sergeant Davis has received
numerous letters of commendation, thanks and appreciation for
services rendered; and
WHEREAS, Sergeant Davis has provided the Chesterfield
County Police Department with many years of loyal and
dedicated service; and
WHEREAS, Chesterfield County and the Board of
Supervisors will miss Sergeant Davis' diligent service.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield
County Board of Supervisors recognizes Sergeant Richard S.
Davis, Jr. and extends on behalf of its members and the
residents of Chesterfield County, appreciation for his
service to the county, congratulations upon his retirement,
and best wishes for a long and happy retirement.
Ayes: Jaeckle, Haley, Winslow, Holland and Elswick.
Nays: None.
12.B.1.i. CORPORAL BRYAN J. MILTENBERGER, POLICE DEPARTMENT
On motion of Mr. Holland, seconded by Mr. Elswick, the Board
adopted the following resolution:
WHEREAS, Corporal Bryan J. Miltenberger will retire from
the Chesterfield County Police Department on November 1,
2018, after providing 27 years of quality service to the
residents of Chesterfield County; and
WHEREAS, Corporal Miltenberger faithfully served the
county as a Patrol Officer, Senior Police Officer, Master
Police Officer, Career Police Officer, and Corporal; and
WHEREAS, during his tenure, Corporal Miltenberger has
also served as a Field Training Officer, Evidence Technician,
School Resource Officer, Crime Prevention Officer, General
Instructor, Detective, and as a member of the Special
Response Unit; and
WHEREAS, while serving as the Neighborhood Watch Program
Coordinator, Corporal Miltenberger coordinated several large
events throughout the year, including National Night Out, the
annual Neighborhood Watch Conference and the Boy Scout Merit
Badge program, and due to his dedication and organizational
skills, each of these programs were a huge success; and
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WHEREAS, Corporal Miltenberger was the recipient a
Police Star for his actions when he responded to a domestic -
related shooting call and upon approaching the residence,
observed the suspect with a weapon, ordered him to put it
down and when he refused, alerted other officers to take
cover before the suspect began shooting using both a high-
capacity semi-automatic handgun and a shotgun, and Corporal
Miltenberger' s quick response very likely saved the lives of
his fellow officers; and
WHEREAS, Corporal Miltenberger was presented with a Unit
Citation as a member of the Crime Prevention Section for his
dedication, outstanding service to citizens, and achievements
in improving opportunities and participation in the police -
public partnership; and
WHEREAS, Corporal Miltenberger earned a Chief's
Commendation for his proactive actions in conducting a
follow-up investigation on a burglary case; recognizing the
names of a number of suspects and using his interview and
interrogation skills, he was able to obtain a confession from
one suspect who named all others involved, resulting in the
arrest of nine suspects for 19 separate criminal charges; and
WHEREAS, Corporal Miltenberger received a Chief's
Commendation for his teamwork and perseverance in resolving
numerous vehicle break-ins and thefts in the Woodlake
subdivision, and his efforts led to the arrest of two
suspects' recovery of over $12,000 in stolen property and the
clearance of over 20 larceny cases; and
WHEREAS, Corporal Miltenberger is recognized for his
excellent communications and human relations skills, his
strong work ethic and his teamwork, all of which he has
utilized within the Police Department and in assisting
residents of Chesterfield County during his career; and
WHEREAS, Corporal Miltenberger has received numerous
letters of commendation, thanks and appreciation for services
rendered; and
WHEREAS, Corporal Miltenberger has provided the
Chesterfield County Police Department with many years of
loyal and dedicated service; and
WHEREAS, Chesterfield County and the Board of
Supervisors will miss Corporal Miltenberger's diligent
service.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield
County Board of Supervisors recognizes Corporal Bryan J.
Miltenberger and extends on behalf of its members and the
residents of Chesterfield County, appreciation for his
service to the county, congratulations upon his retirement,
and best wishes for a long and happy retirement.
Ayes: Jaeckle, Haley, Winslow, Holland and Elswick.
Nays: None.
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12.B.2. APPROVAL OF FY2019/FY2020 CHESTERFIELD COMMUNITY
SERVICES BOARD PERFORMANCE CONTRACT
On motion of Mr. Holland, seconded by Mr. Elswick, the Board
approved the FY2019/FY2020 performance contract between the
Chesterfield Community Services Board and the Virginia
Department of Behavioral Health and Developmental Services.
Ayes: Jaeckle, Haley, Winslow, Holland and Elswick.
Nays: None.
12.B.3. AUTHORIZE THE RECEIPT OF A 2018 PORT SECURITY GRANT
PROGRAM (PSGP) AWARD, AND APPROPRIATE AND TRANSFER
MATCHING FUNDS FOR THE PURCHASE OF AN EMERGENCY
RESPONSE VESSEL FOR IMPROVED FIRE AND RESCUE
CAPABILITIES FOR AREAS OF THE JAMES AND APPOMATTOX
RIVERS
On motion of Mr. Holland, seconded by Mr. Elswick, the Board
authorized the Fire and EMS Department to accept an award in
the amount of $370,000 from the PSGP, administered by the U.S.
Department of Homeland Security, for the purchase of an
emergency response vessel; and authorized the County
Administrator to execute the grant agreement and appropriate
and transfer up to $125,000 in revenue recovery funds to
satisfy the local match requirement.
Ayes: Jaeckle, Haley, Winslow, Holland and Elswick.
Nays: None.
12.B.4. ACCEPTANCE OF FY2017 EDWARD BYRNE MEMORIAL JUSTICE
ASSISTANCE GRANT AWARD FOR THE SHERIFF'S OFFICE TO
PURCHASE BODY -WORN CAMERAS
On motion of Mr. Holland, seconded by Mr. Elswick, authorized
the County Administrator to accept and appropriate funds for
the federal FY2017 Edward Byrne Memorial Justice Assistance
Grant (JAG) award up to $54,000 for the Sheriff's Office to
purchase body -worn cameras for Sheriff's Office personnel.
Ayes: Jaeckle, Haley, Winslow, Holland and Elswick.
Nays: None.
12.B.5. ACCEPTANCE OF THE FY2018 EDWARD BYRNE MEMORIAL
UU5T10E A561STANCE GRANT FROM THE UNITED STATES
DEPARTMENT OF JUSTICE FOR THE PURCHASE OF EQUIPMENT
AND SUPPLIES FOR THE POLICE DEPARTMENT
On motion of Mr. Holland, seconded by Mr. Elswick, the Board
accepted and appropriated FY2018 Edward Byrne Memorial
Justice Assistance Grant funds, in the amount of $59,106,
from the United States Department of Justice for the purpose
of enforcing law enforcement effectiveness.
Ayes: Jaeckle, Haley, Winslow, Holland and Elswick.
Nays: None.
18-716
10/24/18
12.B.6. AUTHORIZE THE RECEIPT AND APPROPRIATION OF GRANT
FUNDS FROM THE DEPARTMENT OF HOMELAND SECURITY AND
THE FEDERAL EMERGENCY MANAGEMENT AGENCY FOR THE
2018 LOCAL EMERGENCY MANAGEMENT PERFORMANCE GRANT
On motion of Mr. Holland, seconded by Mr. Elswick, the Board
authorized the receipt and appropriation of additional grant
funding in the amount of $50,000 for the 2018 Emergency
Management Performance Grant to enhance emergency
preparedness for Chesterfield County.
Ayes: Jaeckle, Haley, Winslow, Holland and Elswick.
Nays: None.
12.B.7. APPROPRIATION OF FUNDS AND AUTHORIZATION TO AWARD A
CONSTRUCTION CONTRACT AND EXECUTE FUTURE CHANGE
ORDERS FOR CONSTRUCTION OF THE REPLACEMENT FUEL
FARM AT THE CHESTERFIELD COUNTY AIRPORT
On motion of Mr. Holland, seconded by Mr. Elswick, the Board
appropriated up to $900,000 from the reserve for capital and
authorized the Director of Procurement to award a
construction contract to the lowest responsive and
responsible bidder and execute all necessary change orders,
up to the amount budgeted.
Ayes: Jaeckle, Haley, Winslow, Holland and Elswick.
Nays: None.
12.B.8. ACCEPTANCE OF STATE ROADS
On motion of Mr. Holland, seconded by Mr. Elswick, the Board
adopted the following resolution:
WHEREAS, the streets described below are shown on a plat
recorded in the Clerk's Office of the Circuit Court of
Chesterfield County; and
WHEREAS, the Resident Engineer for the Virginia
Department of Transportation has advised this Board the
streets meet the requirements established by the Subdivision
Street Requirements of the Virginia Department of
Transportation.
NOW, THEREFORE, BE IT RESOLVED, that this Board requests
the Virginia Department of Transportation to add the streets
described below to the secondary system of state highways,
pursuant to Section 33.2-705, Code of Virginia, and the
Department's Subdivision Street Requirements.
AND, BE IT FURTHER RESOLVED, that this Board guarantees
a clear and unrestricted right-of-way, as described, and any
necessary easements for cuts, fills and drainage.
AND, BE IT FURTHER RESOLVED, that a certified copy of
this resolution be forwarded to the Resident Engineer for the
Virginia Department of Transportation.
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Project/Subdivision: Windermere Section D
Type Change to the Secondary System miles of State Highways:
Additinn
Reason for Change: New Subdivision Street
Pursuant to Code of Virginia Statute: §33.2-705
Street Name and/or Route Number
• Mary Page Lane, State Route Number 8034
From: Mandora Court, (Route 8035)
To: The cul-de-sac, a distance of: 0.12 miles.
Recordation Reference: Plat Book 245, Page 68
Right of Way width (feet) = 50
• Mary Page Lane, State Route Number 8034
From: Goldburn Drive, (Route 7950)
To: Mandora Court, (Route 8035), a distance of: 0.10 miles.
Recordation Reference: Plat Book 245, Page 68
Right of Way width (feet) = 50
• Mandora Court, State Route Number 8035
From: Mary Page Lane (Route 8034).
To: The cul-de-sac, a distance of: 0.11 miles.
Recordation Reference: Plat Book 245, Page 68
Right of Way width (feet) = 40
And, further, the Board adopted the following resolution:
WHEREAS, the street described below is shown on a plat
recorded in the Clerk's Office of the Circuit Court of
Chesterfield County; and
WHEREAS, the Resident Engineer for the Virginia
Department of Transportation has advised this Board the
street meets the requirements established by the Subdivision
Street Requirements of the Virginia Department of
Transportation.
NOW, THEREFORE, BE IT RESOLVED, that this Board requests
the Virginia Department of Transportation to add the street
described below to the secondary system of state highways,
pursuant to Section 33.2-705, Code of Virginia, and the
Department's Subdivision Street Requirements.
AND, BE IT FURTHER RESOLVED, that this Board guarantees
a clear and unrestricted right-of-way, as described, and any
necessary easements for cuts, fills and drainage.
AND, BE IT FURTHER RESOLVED, that a certified copy of
this resolution be forwarded to the Resident Engineer for the
Virginia Department of Transportation.
Project/Subdivision: Tarrington Section 17
Type Change to the Secondary System miles of State Highways:
Add itinn
Reason for Change: New Subdivision Street
Pursuant to Code of Virginia Statute: §33.2-705
Street Name and/or Route Number
• Rodington Court, State Route Number 8033
From: Ashwell Drive, (Route 5843)
To: The cul-de-sac, a distance of: 0.06 miles.
Recordation Reference: Plat Book 240,,Page 47
Right of Way width (feet) = 40
18-718
10/24/18
And, further, the Board adopted the following resolution:
WHEREAS, the streets described below are shown on a plat
recorded in the Clerk's Office of the Circuit Court of
Chesterfield County; and
WHEREAS, the Resident Engineer for the Virginia
Department of Transportation has advised this Board the
streets meet the requirements established by the Subdivision
Street Requirements of the Virginia Department of
Transportation.
NOW, THEREFORE, BE IT RESOLVED, that this Board requests
the Virginia Department of Transportation to add the streets
described below to the secondary system of state highways,
pursuant to Section 33.2-705, Code of Virginia, and the
Department's Subdivision Street Requirements.
AND, BE IT FURTHER RESOLVED, that this Board guarantees
a clear and unrestricted right-of-way, as described, and any
necessary easements for cuts, fills and drainage.
AND, BE IT FURTHER RESOLVED, that a certified copy of
this resolution be forwarded to the Resident Engineer for the
Virginia Department of Transportation.
Project/Subdivision: Hallsl
Tvne Change to the Secondary
Section 12
stem miles of State Hi
Addition
Reason for Change: New Subdivision Street
Pursuant to Code of Virginia Statute: §33.2-705
Street Name and/or Route Number
• Muswell Court, State Route Number 8032
From: Massey Hope Street, (Route 7889)
To: The cul-de-sac, a distance of: 0.10 miles.
Recordation Reference: Plat Book 234, Page 8
Right of Way` width (feet) = 44
• Massey Hope Street, State Route Number 7889
From: Muswell Court, (Route 8032)
To: The end of maintenance, a distance of: 0.03 miles.
Recordation Reference: Plat Book 234, Page 8
Right of Way width (feet) = 44
s:
• Massey Hope Street, State Route Number 7889
From: 0.10 miles north of Webster Crescent Lane, (Route
7888)
To: Muswell Court, (Route 8032), a distance of: 0.06 miles.
Recordation Reference: Plat Book 234, Page 8
Right of Way width (feet) = 44
12.B.9. ACCEPTANCE OF PARCELS OF LAND
12.B.9.a. ALONG HAPPY HILL ROAD AND JEFFERSON DAVIS HIGHWAY
FROM AVERY BROTHERS, LLC
On motion of Mr. Holland, seconded by Mr. Elswick, the Board
accepted the conveyance of two parcels of land containing a
total of 0.407 acres along Happy Hill Road and Jefferson
Davis Highway from Avery Brothers, LLC and authorized the
County Administrator to execute the deed. (It is noted a copy
of the plat is filed with the papers of this Board.)
Ayes: Jaeckle, Haley, Winslow, Holland and Elswick.
Nays: None.
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12.B.9.b. ALONG HULL STREET ROAD FROM SWIFT CREEK PLACE
PARTNERS, LLC
On motion of Mr. Holland, seconded by Mr. Elswick, the Board
accepted the conveyance of two parcels of land containing a
total of 0.184 acres along Hull Street Road from Swift Creek
Place Partners, LLC and authorized the County Administrator
to execute the deed. (It is noted a copy of the plat is filed
with the papers of this Board.)
Ayes: Jaeckle, Haley, Winslow, Holland and Elswick.
Nays: None.
12.b.10. REQUEST FROM BSA CHESTER, LLC FOR PERMISSION TO
INSTALL A PRIVATE SEWER SERVICE WITHIN A PRIVATE
EASEMENT TO SERVE PROPERTY ON IRON CREEK ROAD
On motion of Mr. Holland, seconded by Mr. Elswick, the Board
granted BSA Chester, LLC permission to install a private
sewer service within a private easement to serve property at
11380 Iron Creek Road, and authorized the County
Administrator to execute a sewer connection agreement. (It is
noted a copy of the plat is filed with the papers of this
Board.)
Ayes: Jaeckle, Haley, Winslow, Holland and Elswick.
Nays: None.
12.B.11. APPROVAL OF THE PURCHASE OF TWO PARCELS OF LAND FOR
THE FALLING CREEK RESERVOIR DAM
On motion of Mr. Holland, seconded by Mr. Elswick, the Board
approved the purchase of two parcels of land containing a
total of 0.635 acres, more or less, for $2,800 from Carolyn
Griles, Grace Alvis, Peggy McGee, Eloise Saunders, Georgina
Foster, Alice Foster, and Lori Meredith, Trustee of the
Marvin G. Foster Restated Trust Agreement Dated April 24,
2003, for the Falling Creek Reservoir Dam Emergency Generator
Site, and authorized the County Administrator to execute the
deed.
Ayes: Jaeckle, Haley, Winslow, Holland and Elswick.
Nays: None.
12.B.12. REQUEST TO VACATE VARIOUS EASEMENTS ACROSS THE
PROPERTY OF WINTERFIELD CROSSING LAND LLC
On motion of Mr. Holland, seconded by Mr. Elswick, the Board
authorized the Chairman of the Board of Supervisors and the
County Administrator to execute a quitclaim deed to vacate a
portion of a 16 -foot sewer easement, a 16 -foot sewer
easement, a 10 -foot temporary construction easement and a
variable width temporary construction easement across the
property of Winterfield Crossing Land LLC.
Ayes: Jaeckle, Haley, Winslow, Holland and Elswick.
Nays: None.
18-720
10/24/18
12.B.13. SET DATES FOR PUBLIC HEARINGS
12.B.13.a. TO CONSIDER AMENDMENTS TO SECTION 9-27 OF THE
COUNTY CODE RELATING TO APPLICATIONS FOR REAL
ESTATE TAX RELIEF BY THE DISABLED AND ELDERLY
On motion of Mr. Holland, seconded by Mr. Elswick, the Board
set a public hearing for November 14, 2018, to consider
amendments to the County Code relating to applications for
real estate tax relief by the disabled and elderly.
Ayes: Jaeckle, Haley, Winslow, Holland and Elswick.
Nays: None.
12.B.13.b. TO CONSIDER A LAND LEASE WITH SPECIALIZED
AVIATION SERVICE OPERATOR TERMS WITH INNOVATION
HANGAR, INC.
On motion of Mr. Holland, seconded by Mr. Elswick, the Board
set a public hearing for November 14, 2018, to consider a
land lease with Innovation Hangar, Inc. with terms for
Specialized Aviation Service Operator functions and for the
construction of a corporate airplane hangar.
Ayes: Jaeckle, Haley, Winslow, Holland and Elswick.
Nays: None.
12.B.14. TRANSFER OF DISTRICT IMPROVEMENT FUNDS
12.B.14.a. FROM THE DALE DISTRICT IMPROVEMENT FUND TO THE
SCHOOL BOARD TO PURCHASE FIVE WALKIE TALKIE
RADIOS FOR SALEM CHURCH ELEMENTARY SCHOOL
On motion of Mr. Holland, seconded by Mr. Elswick, the Board
transferred up to $1,725 from the Dale District Improvement
Fund to the School Board to purchase five walkie talkie
radios for Salem Church Elementary School.
Ayes: Jaeckle, Haley, Winslow, Holland and Elswick.
Nays: None.
12.B.14.b. FROM THE MATOACA DISTRICT IMPROVEMENT FUND TO
THE TRANSPORTATION DEPARTMENT TO COORDINATE WITH
VDOT FOR THE INSTALLATION AND REMOVAL OF
TEMPORARY NO PARKING SIGNAGE IN THE ETTRICK
COMMUNITY DURING THE VIRGINIA STATE UNIVERSITY
HOMECOMING
On motion of Mr. Holland, seconded by Mr. Elswick, the Board
transferred up to $800 in Matoaca District Improvement Funds
to the Transportation Department to coordinate with VDOT for
the installation and removal of temporary no parking signage
in the Ettrick community during the Virginia State University
homecoming.
Ayes: Jaeckle, Haley, Winslow, Holland and Elswick.
Nays: None.
18-721
10/24/18
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12.B.14.c. FROM THE CLOVER HILL DISTRICT IMPROVEMENT FUND
TO THE COMMUNITY ENHANCEMENT DEPARTMENT TO
PURCHASE AND PLANT TREES IN THE MEDIANS ON
COURTHOUSE ROAD
On motion of Mr. Holland, seconded by Mr. Elswick, the Board
transferred up to $23,083 from the Clover Hill District
Improvement Fund to the Chesterfield County Department of
Community Enhancement to purchase and plant Yoshino Cherry
and Vitex Chaste or similar trees in the medians on
Courthouse Road.
Ayes: Jaeckle, Haley, Winslow, Holland and Elswick.
Nays: None.
12.B.15. AUTHORIZATION TO EXECUTE AN AGREEMENT WITH THE
VIRGINIA DEPARTMENT OF TRANSPORTATION TO INSTALL
AND MAINTAIN "WATCH FOR CHILDREN" SIGNS WITHIN THE
STATE -MAINTAINED RIGHT-OF-WAY AND TRANSFER OF
DISTRICT IMPROVEMENT FUNDS FROM THE CLOVER HILL
DISTRICT IMPROVEMENT FUND TO THE TRANSPORTATION
DEPARTMENT TO PURCHASE AND INSTALL FOUR "WATCH FOR
CHILDREN" SIGNS
On motion of Mr. Holland, seconded by Mr. Elswick, the Board
authorized the County Administrator to execute an agreement
with the Virginia Department of Transportation to install and
maintain "Watch for Children" signs within the state -
maintained right-of-way; and transferred up to $2,000 from
the Clover Hill District Improvement Fund to the Chesterfield
County Transportation Department to purchase four "Watch for
Children" signs and install them in state -maintained rights-
of-way.
Ayes: Jaeckle, Haley, Winslow, Holland and Elswick.
Nays: None.
12.B.16. CANCELLATION OF PUBLIC HEARING TO CONSIDER A LAND
LEASE AND FBO SERVICES AGREEMENT EXTENSION WITH
DOMINION AVIATION SERVICES, INC.
On motion of Mr. Holland, seconded by Mr. Elswick, the Board
cancelled the previously planned public hearing to consider a
land lease and FBO Services agreement extension with Dominion
Aviation Services, Inc.
Ayes: Jaeckle, Haley, Winslow, Holland and Elswick.
Nays: None.
12.B.17. ADOPTION OF RESOLUTION CONFIRMING THE DECLARATION
OF THE EXISTENCE OF A LOCAL EMERGENCY IN
CHESTERFIELD COUNTY AS A RESULT OF TROPICAL STORM
MICHAEL
On motion of Mr. Holland, seconded by Mr. Elswick, the Board
adopted the following resolution to confirm declaration by
the County Administrator/Director of Emergency Management of
the existence of a local emergency in Chesterfield County due
to the threat of impacts from Tropical Storm Michael:
18-722
10/24/18
WHEREAS, the Board for Supervisors of Chesterfield
County does hereby find that due to the impact of severe
weather, including the effects of Tropical Storm Michael, the
County of Chesterfield faced conditions of extreme peril,
which necessitated the County Administrator/ Director of
Emergency Management to declare the existence of a local
emergency effective Thursday, October 11, 2018 at 1:00 pm and
ending at midnight October 13, 2018 in order to provide
preparedness, response, recovery and other activities to
protect life and property; and
WHEREAS, Tropical Storm Michael created significant
impacts on the County, including damage and impacts to
transportation networks, utility systems and park systems
from flash flooding and debris; and
WHEREAS, the County of Chesterfield performed pre-
planning measures in advance of Tropical Storm Michael as it
raced from landfall along the panhandle of Florida north
towards Central Virginia and the County executed response and
recovery efforts after the tropical storm passed through
Chesterfield, producing flash flooding, power outages and
debris;
NOW, THEREFORE, BE IT RESOLVED by the Chesterfield
County Board of Supervisors this 24th day of October 2018,
1) that the act of the County Administrator, as the
Director of Emergency Management, in declaring a local
emergency is hereby consented to and confirmed, as are
all actions set forth above pursuant to that
declaration;
2) that all actions, powers, functions, and duties of
the Director of Emergency Management and the emergency
management organization have been and shall be those
prescribed by State law and the ordinances, resolutions,
and approved plans of the County of Chesterfield so as
to mitigate the effects of said emergency; and
3) that once all emergency actions pursuant to the
declaration of a local emergency have been taken, as
determined by the Director of Emergency Management, the
declared emergency shall be ended without further action
of this Board of Supervisors.
Ayes: Jaeckle, Haley, Winslow, Holland and Elswick.
Nays: None.
12.C. AUDIT AND FINANCE COMMITTEE MEMBERSHIP
Mr. Matt Harris, Deputy County Administrator, stated with the
School Board acting to establish their own committee and now
having withdrawn from the Audit and Finance Committee, staff
is recommending the membership of the Audit and Finance
Committee be amended to include two members of the Board of
Supervisors. He noted the objectives of the committee remain
the same as originally contemplated. He stated staff is also
recommending that the Board approve alternate Audit and
Finance Committee members to include, in order, the Board
chair, the vice chair of the Board and then the remaining
members in order of tenure on the Board to act on the
committee in the absence of an appointed member. He further
stated there are ongoing discussions with the School division
for other ways they can be engaged relative to important
topics that come through the audit and finance space.
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Mr. Holland stated he formally served on the Budget and Audit
Committee and at that time there were no School Board members
serving on that Committee. He further stated the Audit and
Finance Committee is charged with reviewing the financial
matters and making a recommendation to the Board of
Supervisors on all financial matters, including school -
related matters. He noted his assurance to the citizens,
school division and county employees regardless of the
withdrawal of the School Board from the Audit and Finance
committee.
Mr. Harris stated the Committee has been an evolution over
time and staff is committed to finding a way regardless of
the various structures to have joint conservations on
important issues moving forward. He noted the request is to
amend the committee's structure to have a quorum at future
meetings.
Ms. Jaeckle stated she would still li%e to work with the
school division to have a more structured combined committee.
She further stated before the School Board was involved in
the Budget and Audit Committee there were disastrous outcomes
and insufficient oversight relative to the Supplemental
Retirement Plan and school construction contracts. She
stressed the importance of joint interaction, transparency,
and defined structure with the school division.
In response to Ms. Jaeckle's questions, Dr. Casey stated the
next scheduled Audit and Finance Committee meeting is
November 9th and will include external auditors presenting
their findings to the committee. He further stated 3 out of 4
members need to be in attendance to create a quorum to take
any actions. He stated there may be some actions from the
external auditor's presentation that need to be recorded in
minutes and/or discussions that need to take place. He noted
there will not be another Board of Supervisors meeting prior
to the November 9th Audit and Finance Committee meeting. He
stated a closed session will need to take place with the
external auditors which would require an action from the
committee.
Mr. Mincks noted the Audit and Finance Committee was
originally formed by Board action and needs further action if
it is reconstituted to have a quorum at the November 9th
meeting.
In response to Mr. Elswick's question, Mr. Mincks stated
through further negotiations and discussions with both
Boards, conditions can be modified at a future Board of
Supervisors meeting.
Mr. Winslow stated Audit and Finance Committee topics are
very critical and he laments the withdrawal of the School
Board from those discussions, particularly issues that will
affect budgets into the future. He stressed the importance of
having joint conversations and while the venue was perceived
to be challenged in the past, he stated he likes that the
setting forces the conversation structurally. He further
stated if the membership is to be amended tonight, he hopes
the action is only temporary.
18-724
10/24/18
Mr. Holland stated School Board members have the opportunity
to sit in the audience and listen to the debate. He further
stated some school issues have been recognized for many years
and the Board should have demanded more information relative
to critical matters. He stated if the Board of Supervisors
does not exercise its right of leadership as the governing
body of Chesterfield County there will always be problems
with School Boards. He stressed his support of staff's
recommendation.
Mr. Holland then made a motion, seconded by Mr. Elswick, for
the Board to amend the membership of the Audit and Finance
Committee to include two members of the Board of Supervisors.
Ms. Jaeckle stated she would like to see an amended
recommendation before the Board at the November 14th Board of
Supervisors meeting. She stressed the importance of both
Boards interacting and working together to improve
transparency.
Mr. Harris clarified staff's recommendation before the Board.
Ms. Haley stressed the importance of keeping the dialogue
open and determine issues that may be handled outside of that
forum better by each Board separately and collectively. She
stated she will support the motion to continue moving forward
with county business.
Ms. Jaeckle noted the recommendation is only to serve the
functionality of the November 9th Audit and Finance Committee
meeting. She stated she is completely opposed to not having
both Boards combined.
Ms. Jaeckle called for vote on Mr. Holland's motion, seconded
by Mr. Elswick, for the Board to amend the membership of the
Audit and Finance Committee to include two members of the
Board of Supervisors, and alternate members, as outlined in
the papers of this Board.
Ayes: Jaeckle, Haley, Winslow, Holland and Elswick.
Nays: None.
13. FIFTEEN -MINUTE CITIZEN COMMENT PERIOD ON UNSCHEDULED
MATTERS
Ms. Nancy Fitch urged the Board to continue consideration of
regular public transportation service from the city along
Jefferson Davis Highway to improve the quality of life for
the residents in the area.
Mr. Dominic Carter, Vice President of RVA Rapid Transit and
member of the Isaiah Project, encouraged the Board to
continue consideration and advocacy for regional public
transportation.
14. DEFERRED ITEMS
There were no Deferred Items at this time.
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15. REQUESTS FOR MANUFACTURED HOME PERMITS AND REZONING
PLACED ON THE CONSENT AGENDA TO BE HEARD IN THE
FOLLOWING ORDER: - WITHDRAWALS/DEFERRALS - CASES WHERE
THE APPLICANT ACCEPTS THE RECOMMENDATION AND THERE IS NO
OPPOSITION - CASES WHERE THE APPLICANT DOES NOT ACCEPT
THE RECOMMENDATION AND/OR THERE IS PUBLIC OPPOSITION
WILL BE HEARD AT SECTION 17
19RW0102
In Midlothian Magisterial District, Tracy L. Kerzanet
requests an exception to Section 19.1-524 of the Chesapeake
Bay Preservation Act requirements of the Zoning Ordinance to
permit encroachment into the Resource Protection Area (RPA)
along Jimmy Winters Branch for grading and construction of a
private in -ground swimming pool. The property is located at
2601 Cherrytree Lane, which is within the Powhite Creek
drainage basin. Tax ID # 752-718-9073.
Mr. Gillies presented a summary of Case 19RW0102 and stated
staff recommended approval, subject to the conditions.
Mr. Steven Stone accepted the conditions.
Ms. Jaeckle called for public comment.
There being no one to address the issue, the public hearing
was closed.
On motion of Ms. Haley, seconded by Mr. Winslow, the Board
approved Case 19RW0102, subject to the following conditions:
1. The pool and associated concrete apron will be located
on the property as depicted in Exhibit A. (EE)
2. The mitigation measures outlined in the document titled
Water Quality Impact Assessment - 2601 Cherrytree Lane,
prepared by Wetland Studies and Solutions, Inc. revised
and received October 8, 2018 shall be incorporated and
implemented during the plan review process. (EE)
3. The Department of Environmental Engineering may approve
alternative mitigation measures if it is determined that
such alternatives will not increase impacts to the
Resource Protection Area (RPA) or downstream water
bodies. (EE)
4. As mitigation for the encroachment the applicant shall
maintain erosion and sediment control measures as
required by the Department of Environmental Engineering
and ensure preservation of the remaining vegetation.
(EE)
5. Approval of this application for an exception is for
encroachment into the Resource Protection Area only and
does not guarantee development of the site as explicitly
proposed in the WQIA referenced in Condition 1 above.
Development of the site is subject to all ordinance
requirements, review processes, building permits and/or
other requirements currently adopted at the time of
plans review. (EE)
Ayes: Jaeckle, Haley, Winslow, Holland and Elswick.
Nays: None.
18-726
10/24/18
18SN0667
In Dale Magisterial District, Collington Properties Inc.
requests amendment of zoning approval (Case 08SN0159) to
amend cash proffers and amendment of zoning district map in a
Residential (R-12) District on 4.1 acres located at the
terminus of Hereld Green Drive and Stockport Place. Density
will be controlled by zoning conditions or ordinance
standards. The Comprehensive Plan suggests the property is
appropriate for Suburban Residential II use (maximum of 2.0
to 4.0 dwellings per acre). Tax ID 748-674-3597.
Mr. Gillies presented a summary of Case 18SN0667 and stated
both the Planning Commission and staff recommended approval
and acceptance of the proffered conditions.
Ms. Valerie Sowers, representing the applicant, accepted the
recommendation.
In response to Mr. Mincks question, Ms. Sowers stated she
believes the conditions proffered are reasonable under state
law.
Ms. Jaeckle called for public comment.
There being no one to address the issue, the public hearing
was closed.
On motion of Mr. Holland, seconded by Mr. Elswick, the Board
approved Case 18SN0667 and accepted the following proffered
conditions:
The property owner and applicant in this case, pursuant to
Section 15.2-2298 of the Code of Virginia (1950 as amended)
and the Zoning Ordinance of Chesterfield County, for
themselves and their successors and assigns, proffer that the
property under consideration (the "Property") will be
developed according to the following proffers if, and only
if, the request submitted herewith is granted with only those
conditions agreed to by the owner and applicant. In the
event this request is denied or approved with conditions not
agreed to by the owner and applicant, the proffers shall
immediately be null and void and of no further force or
effect.
With the approval of this request, Proffered Condition 3 of
Case 89SN0159 shall be amended as outlined below.
1. Cash Proffers. For each dwelling unit, the applicant,
sub -divider, or assignee(s) shall pay $9,400 to the
County of Chesterfield for road improvements within the
service district for the property. Each payment shall be
made prior to the issuance of a building permit for a
dwelling unit unless state law modifies the timing of
the payment. Should Chesterfield County impose impact
fees at any time during the life of the development that
are applicable to the property, the amount paid in cash
proffers shall be in lieu of or credited toward, but not
be in addition to, any impact fees, in a manner
determined by the County. (B and M)
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10/24/18
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The Applicant hereby offers the following additional proffer:
2. Architectural/Design Elements:
A. Driveways/Front Walks
1. Driveways: All portions of driveways and
parking areas shall be brushed concrete,
stamped concrete, exposed aggregate concrete,
asphalt, or decorative pavers.
2. Front Walks: A minimum of a 42 -inch -wide
concrete front walk shall be provided to the
front entrance of each dwelling unit, to
connect to drives, sidewalks or street.
B. Landscaping
1. Front Yard Tree: One (1) tree per lot shall be
planted or retained. A tree shall be planted
or retained on both street frontages on corner
lots. The front yard tree shall be a large
deciduous tree and have a minimum caliper of
2.5 inches. Native trees shall be permitted to
have a minimum caliper of 2 inches.
2. Front Foundation Planting Beds: Foundation
planting is required along the entire front
facade of all units and shall extend along all
sides facing a street. Foundation Planting
Beds shall be a minimum of four (4) feet wide
from the unit foundation. Planting beds shall
be defined with a trenched edge or suitable
landscape edging material. Planting beds shall
include medium shrubs and may include
spreading groundcovers. Unit corners shall be
visually softened with vertical accent shrubs
(4'-51) or small evergreen trees (6'-81) at
the time of planting.
C. Architecture and Materials
1. Style and Form: The architectural styles shall
be interpretations of traditional Richmond
architecture, using forms and elements
compatible with those in the Qualla Farms
subdivision such as Georgian, Adam, Classical
Revival Colonial, Greek Revival, Queen Anne,
and Craftsman Styles.
2. Repetition: Dwellings with the same elevations
may not be located adjacent to, directly
across from, or diagonally across from each
other on the same street. This requirement
does not apply to units on different streets
backing up to each other.
3. Exterior Facades: Acceptable siding materials
include brick, stone, masonry, stucco,
synthetic stucco (E.I.F.S), vinyl siding, and
approved horizontal lap siding. Horizontal lap
siding may be manufactured from natural wood
or cement fiber board or may be premium
quality vinyl siding with a minimum wall
thickness of 0.044 inches. Plywood and metal
siding are not permitted.
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10/24/18
4. Step-down Siding: Stepping the siding down
below the first floor shall only be permitted
in circumstances of unique topographical
conditions. Step downs shall be permitted on
the side and rear elevations only, with a
maximum of two (2) steps permitted on any
elevation, and with a minimum separation of
eight ( 8 ) feet between steps. A minimum of 24
inches of exposed brick or stone shall be
required, unless a lesser amount is approved
by the Planning Department at time of plans
review due to unique design circumstances.
5. Roof Materials: Roofing material shall be
dimensional architectural shingles or better
with a minimum 30 -year warranty.
D. Porches and Stoops. All front entry stoops and
front porches shall be constructed with continuous
masonry foundation wall or on 12" x 12" masonry
piers. Extended front porches shall be a minimum of
five (5) feet deep. Space between piers under
porches shall be enclosed with framed lattice
panels. Handrails and railings shall be finished
painted wood, vinyl rails or metal rail systems
with vertical pickets or swan balusters. Pickets
shall be supported on top and bottom rails that
span between columns.
E. Garages.
1. All units shall have an attached garage. Front
loaded attached garages shall be permitted to
extend as far forward from the front line of
the main dwelling as the front line of the
front porch provided that the rooflines of the
porch and garage are contiguous. Where the
rooflines are not contiguous, garages shall be
permitted to project a maximum of three (3)
feet forward of the front line of the main
dwelling.
2. Front loaded and corner side loaded garages
shall use an upgraded garage door. An upgraded
garage door is any door with a minimum of two
(2) enhanced features. Enhanced features shall
include windows, raised panels, decorative
panels, arches, hinge straps or other
architectural features on the exterior that
enhance the entry (i.e. decorative lintels,
shed roof overhangs, arches, columns,
keystones, eyebrows, etc.) Flat panel garage
doors are prohibited.
F. Heating, Ventilation and Air Conditioning (HVAC)
Units and Whole House Generators. Units shall
initially be screened from view of public roads by
landscaping or low maintenance material, as
approved by the Planning Department. (P and BI)
Ayes: Jaeckle, Haley, Winslow, Holland and Elswick.
Nays: None.
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18SN0804
(AMENDED) In Dale Magisterial District, Suits Us Farm
requests conditional use to permit a business incidental to a
dwelling (equine therapy) and conditional use planned
development for exceptions to ordinance requirements relative
to signage and amendment of zoning district map in an
Agricultural (A) District on 62.3 acres fronting 218 feet on
the east line of Nash Road, 2900 feet south of Beach Road.
Density will be controlled by zoning conditions or ordinance
standards. The Comprehensive Plan suggests the property is
appropriate for Residential Agricultural use. Tax ID's 766-
656-4855, 7065 and 768-656-1127.
Mr. Gillies presented a summary of Case 18SN0804 and stated
both the Planning Commission and staff recommended approval,
subject to the conditions.
Mr. Keith Applewhite accepted the conditions.
Ms. Jaeckle called for public comment.
There being no one to address the issue, the public hearing
was closed.
On motion of Mr. Holland, seconded by Mr. Elswick, the Board
approved Case 18SN0804, subject to the following conditions:
1. Non -Transferable Ownership. This Conditional Use shall
be granted to Suits Us Farm, exclusively, and shall not
be transferable nor run with the land. (P)
2. Use Limitation. This Conditional Use approval shall be
for the operation of a business (Equine Therapy) with
group instruction, incidental to a dwelling. The use
shall be limited to outdoor activities within the two
(2) -acre area depicted in Exhibit A. (P)
3. Expansion of Use. No new building construction shall be
permitted to accommodate this use. (P)
4. Hours of Operation. Operation of the use shall be
limited to Monday through Saturday, 8:00 a.m. to 8:00
p.m. There shall be no operation of the use on Sunday.
(P)
5. Employees. A maximum of 10 employees/volunteers, other
than the applicant and persons residing in the home,
shall be permitted to work on the premises at any one
time. (P)
6. Public Address. Use of an outside public address system
shall be limited to training sessions. Noise generated
by this system shall not exceed 55 dBa as measured at
the parent parcel boundaries. (P)
7. Signage. One freestanding commercial sign in addition to
the permitted "Suits -Us Farm sign, consistent with
Exhibit B, and not exceeding a total area of 10.4 square
feet and 9.2 feet in height, shall be permitted to
identify the training/ boarding facility. The sign shall
be relocated outside of the VDOT right-of-way and a sign
permit shall be obtained within 60 days of approval of
this request. (P)
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10/24/18
8. Maintenance. All facilities and areas associated with
the keeping of horses (stable, pastures, etc.) shall be
cleaned and made free of waste on a regular basis. In
addition, the property owner shall employ a means of
eliminating any odor problems and propagation of
insects. (P)
Ayes: Jaeckle, Haley, Winslow, Holland and Elswick.
Nays: None.
1 QCNnK,1 7
In Dale Magisterial District, Jemeisha Justiniano request
conditional use to permit a family day care home and
amendment of zoning district map in a Residential (R-9)
District on 0.2 acre known as 9519 Lockberry Ridge Loop.
Density will be controlled by zoning conditions or ordinance
standards. The Comprehensive Plan suggests the property is
appropriate for Suburban Residential II use (maximum of 2.0
to 4.0 dwelling per acre). Tax ID 779-666-9880.
Mr. Gillies presented a summary of Case 19SN0512 and stated
both the Planning Commission and staff recommended approval,
subject to the conditions.
Ms. Jemeisha Justiniano accepted the conditions.
Ms. Jaeckle called for public comment.
There being no one to address the issue, the public hearing
was closed.
On motion of Mr. Holland, seconded by Mr. Winslow, the Board
approved Case 19SN0512, subject to the following conditions:
1. Non -Transferable Ownership: This conditional use
approval shall be granted to and for Jemeisha C.
Justiniano, exclusively, and shall not be transferable,
nor run with the land. (P)
2. Expansion of Use: There shall be no exterior additions
or alterations to the existing structure to accommodate
this use. (P)
3. Signage: There shall be no signs permitted to identify
this use. (P)
4. Number of Children: This conditional use approval shall
be limited to providing care, protection, and guidance
to a maximum of twelve (12) children, other than the
applicant's own children or any children that reside in
the home, at any one time. (P)
5. Hours of Operation: Hours and days of operation shall be
limited to Monday through Friday from 6:00 a.m. to 6:00
p.m. There shall be no operation of this use on Saturday
or Sunday. (P)
6. Time Limitation: This conditional use approval shall be
granted for a period not to exceed f ive ( 5 ) years from
the date of approval. (P)
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7. Fenced Outdoor Play Areas: Any outdoor play area and/or
recreational equipment utilized by the family day-care
home shall be located in the side or rear yard of the
property. Outdoor play and/or recreational equipment
areas shall have perimeter fencing of at least four feet
in height, installed and maintained around the equipment
and/or play area. All equipment for outdoor play areas
shall be located no closer than fifteen (15) feet from
the side or rear property lines. (P)
8. Employees: No more than one (2) employees shall be
permitted to work on the premises other than family
member employees that live on the premises. (P)
Ayes: Jaeckle, Haley, Winslow, Holland and Elswick.
Nays: None.
19SN0553
In Matoaca Magisterial District, Barbara J. Williams requests
conditional use to permit a computer -controlled, variable -
message, electronic sign (EMC) and amendment of zoning
district map in a Community Business (C-3) District on 2.6
acres located in the southwest quadrant of Hull Street and
Otterdale Roads. Density will be controlled by zoning
conditions or ordinance standards. The Comprehensive Plan
suggests the property is appropriate for Community Business
use. Tax ID 712-669-8237.
Mr. Gillies presented a summary of Case 19SN0553 and stated
both the Planning Commission and staff recommended approval,
subject to the conditions.
Ms. Barbara Williams accepted the conditions.
Ms. Jaeckle called for public comment.
There being no one to address the issue, the public hearing
was closed.
On motion of Mr. Elswick, seconded by Mr. Winslow, the Board
approved Case 19SN0553, subject to the following conditions:
1. The EMC sign shall be located in accordance with Zoning
Ordinance requirements and as generally depicted on
Exhibits A and B. (P)
2. Electronic Sign. The computer -controlled, variable
message, electronic sign shall conform to the following
standards:
a. Copy shall be'limited to a numerical display as
generally depicted on Exhibit B and shall not move
but may fade;
b. The message or display shall be programmed to
change no more than twice every twenty-four (24)
hours;
C. Sequential messaging shall be prohibited;
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10/24/18
d. Flashing and traveling messages shall be
prohibited;
e. Bijou lighting and animation effects shall be
prohibited; and,
f. Brightness shall be limited so as not to exceed
0.3 -foot candles above ambient light as measured
using a foot candle meter at a distance of 50 feet.
The computer -controlled, variable message,
electronic sign shall have a photocell that
automatically adjusts the brightness according to
ambient light conditions. (P)
Ayes: Jaeckle, Haley, Winslow, Holland and Elswick.
Nays: None.
17SN0796
(AMENDED) In Matoaca Magisterial District, Jack R. Wilson,
III, PLC requests amendment of zoning approval (Cases
04SN0207 & 14SN0504) to amend cash proffers and amendment of
zoning district map in Residential (R-12 & R-15) Districts on
232.5 acres in Wynwood at Foxcreek Subdivision fronting the
east line of Otterdale Road, north line of Woolridge Road &
along Anise Circle, Gossamer Drive and Terrace, Ledgestone
Lane, Thornapple Run, Cassia Loop Run, Lilting Moon Drive,
Knotgrass Alley, Strider Road, Rohan Court, Place and Way,
Water Violet Terrace, Swift Fox Drive, Strongbow Drive, Tag
Alder Terrace, Sterlingworth Drive, Lost Crop Drive, Trail
Ride Drive, and Quarter Horse Lane. Density will be
controlled by zoning conditions or ordinance standards. The
Comprehensive Plan suggests the property is appropriate for
Suburban Residential I use (maximum of 2.0 dwellings per
acre). Tax IDs; 708-675-5652, 7396; 708-676-4140, 5019, 5311,
6198, 6501, 6621, 6818, 6929, 7017, 7116, 7315, 7531, 7613,
7829, 7928, 8126, 8146, 8325, 8424, 8622, 8742, 8911, 9313,
9337, and 9833; 709-675-1957, 2160, 2363, 2588, 2666, 2798,
3073, 3376, 3571, 3783, and, 4493; 709-676-0428, 0604, 3519,
3994, 4420, 4587, 4926, 5102, 5181, 5229, 5406, 5735, 6014,
6239, 6520, 6823, 7016, 7995, 8033, 8572, and 9778; 709-677-
0178, 1731, 2000, 2123, 3009, 3501, 4044, 4634, 5421, 6578,
6601, 6707, 7225, 7907, 9321, and 9505; 709-678-8128, 8419,
8811, 9404, 9924 and 9957; 710-677-0120, 0913, 2897, 4335,
4356, 4592, 4648, 4984, 5041, 5568, 5960 and 6536; 710-678-
1032, 1836, 2121, 2314, 2606, 3444, 3527, 3818, 4301, 5828,
6962, 7144, 7948, 8373, 8442, 8866, 9259 and 9353; 711-677-
1083, 5881, 6075, 6770, 7259, 7288, 7554, 7748, 7777, 7892,
8380, 8464, 8658, 8691, 9683 and 9996; 711-678-0670, 3278,
4151, 4515, 4724, 5201, 6419, 6603, 6612, 7306, 8105, and
8708; 711-679-5354; 712-677-0047, 0598, 0667, 1194, 1369,
2942 and 4664.
Ms. Darla Orr presented a summary of Case 17SN0796 and stated
a mixture of traditional and cluster single-family,
multifamily and townhome dwellings, are being developed
within the Wynwood at Foxcreek subdivision. She further
stated the applicant has requested to offer various cash
proffer amounts reflective of the type of dwelling unit to be
developed; in addition, at the option of the Transportation
Department, cash proffer payments could be further reduced
for the cost of road improvements provided by the applicant.
She noted both the Planning Commission and staff recommended
approval and acceptance of the proffered conditions.
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10/24/18
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In response to Mr. Holland's questions, Ms. Orr stated the
Chesterfield Transportation lump sum payment made in 2013 was
approximately $657,000.
In response to Mr. Winslow's question, Mr. Wilson stated a
front yard tree requirement has been added to the conditions.
Mr. Jack Wilson accepted the recommendation and stated he
believes the conditions proffered are reasonable under state
law.
In response to Mr. Holland's question, Mr. Wilson stated the
cash proffer would continue to be paid in accordance with the
case and a final determination on which road improvements are
priority, specifically Otterdale Road, will be made by the
county's Transportation Department.
Mr. Elswick concurred with Mr. Wilson's remarks.
Ms. Jaeckle called for public comment.
There being no one to address the issue, the public hearing
was closed.
Mr. Elswick stated the reduction in cash proffers is proposed
in compliance with the Board's Road Cash Proffer Policy and
the developer will build road improvements as an option, as
approved by the Transportation Department.
Mr. Elswick then made a motion, seconded by Ms. Haley, for
the Board to approve Case 17SN0796 and accept the following
proffered conditions:
The property owner and applicant in this case, pursuant to
Section 15.2-2298 of the Code of Virginia (1950 as amended)
and the Zoning Ordinance of Chesterfield County, for
themselves and their successors and assigns, proffer that the
property under consideration (the "Property") will be
developed according to the following proffers if, and only
if, the request submitted herewith is granted with only those
conditions agreed to by the owner and applicant. In the event
this request is denied or approved with conditions not agreed
to by the owner and applicant, the proffers shall immediately
be null and void and of no further force or effect.
With the approval of this request, Proffered Condition 7 of
Case 04SN0207 and Proffered Condition 5 of Case 14SN0504
shall be amended as follows:
1. Road Cash Proffers.
a. The applicant, sub -divider, or assignee(s) shall
pay $9,400 for each single family dwelling unit,
$5,922 for each townhouse or condominium unit,
$4,324 for each age -restricted detached unit, and
$2,914 for each age -restricted attached unit to the
County of Chesterfield for road improvements within
the service district for the property.
b. Each payment shall be made prior to the issuance of
a building permit for a dwelling unit unless state
law modifies the timing of the payment. Should
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10/24/18
11 C. Alternating the location of the garage
Chesterfield County impose impact fees at any time
during the life of the development that are
applicable to the property, the amount paid in cash
proffers shall be in lieu of or credited toward,
but not in addition to, any impact fees, in a
manner determined by the County.
Mr. Tom Owens, Matoaca District resident, spoke in favor of
the FBO Service Agreement. He stated the proposal is
important for the locality to provide a competitive market
for rates for flight lessons, private charters, and fuel. He
noted increased revenue for the county through leased hangar
space at the airport.
Mr. Gordon Bowers, pilot for 42 years, stated he has operated
out of Chesterfield's airport for 41 years, and currently
owns three airplanes and occupies two hangars. He further
stated the county airport has great potential, but that
potential has been stymied by underutilization. He urged the
Board to approve the second FBO.
Mr. William Chandler, pilot for 43 years, encouraged the
Board to study the facts, take a trip to the surrounding
county airports and compare service and revenue produced for
these counties versus what Dominion Aviation Services
delivers to Chesterfield County.
Mr. Ken Whitaker, tenant of the Chesterfield Airport since
2007 and former member of the Airport Advisory Board, stated
competition improves product and services, reduces prices,
and provides more tax revenue for the airport.
Mr. Andy Hughes, Matoaca District resident and Director of
Operations for Dominion Aviation Services, stated the county
should continually strive to achieve the highest standard of
efficiency and growth. He further stated in 2017 Dominion
conducted 1,500 hours of flight instruction and 800 hours of
ground instruction. He stated if it is determined that it is
economically viable for two FBOs at the airport, the location
of the second FBO should be situated that neither FBO
operations will affect the other.
Mr. Fred Mistr, a pilot since 1959 and former member of the
Airport Advisory Board, stated he has observed over time that
the county's highly subsidized, unregulated, monopoly model
has not created the potential level of growth expected of the
county's airport. He further stated competition is necessary
to stimulate the growth and economic development necessary to
provide a reasonable return to the county on behalf of the
taxpayers. He urged the Board to consider the application of
REA.
Mr. Michael Grady, Emergency and Response Manager for
Dominion Aviation Services, stated the number of operations
that come through the airport impact the amount of state and
federal dollars the county receives. He further stated
allowing Dominion the Pad 1 and 2 sites allows airport
expansion.
Mr. John Milano, private pilot since 2001, spoke in favor of
the FBO Service Agreement. He stated competition is necessary
to stimulate the economic growth of the airport and the
county.
Mr. Christopher Clark, employee of Dominion Aviation
Services, expressed concerns relative to safety and traffic
14
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Mr. Reid Ash, tenant at the Chesterfield County Airport,
highly praised the services of Dominion Aviation, but also
welcomes the competitive environment REA could provide. He
stated there must be enough physical separation between
competing FBOs to maintain a successful, growing airport.
Mr. Phillip Thorn, tenant at the Chesterfield County Airport,
stressed the importance of competition and training
capabilities to young people to give them accomplishment and
a sense of pride.
Mr. Jeff Geiger, representing Dominion Aviation Services,
noted Dominion's proposal for Site 1 is still before the
county and presents a win-win opportunity. He stated Dominion
has generated more revenue for the county than its own net
income. He further stated pursuing a proposal that generates
only $66,000 annually does not sound like the best outcome
under the circumstances. He stated Dominion is committed to
the success of the airport and urged the Board to examine the
details of the proposal.
Mr. Monty Visser, vice president of the Chesterfield Pilots
Association of Richmond Executive Airport, stated healthy
competition will create success and economic growth for the
county. He urged the Board to approve the second FBO.
Mr. Sidney Gunst, commercial pilot and flight instructor,
stressed the importance of airport success through economic
development and stated leaving the ability of both FBOs to
expand is judicious and responsibly necessary.
Mr. Sid del Cardayre, pilot for 30 years, voiced his
opposition of the addition of an unvetted second FBO. He
stated adding another FBO will dilute the customers for both
companies and reduce the ability for either FBO to provide a
high-quality service.
Mr. Gene Johnson, pilot for over 40 years, voiced his
opposition of the addition of the second FBO. He stated the
close proximity of jet aircraft and smaller airplanes and co -
mingling of ground and flight operations is a major safety
issue.
Mr. Tom Trudeau, former manager of the Chesterfield County
Airport, stated a coming together of the improvements already
in place, a runway extension in the near future, and the
opportunity for FBO competitive pricing and marketing will
very likely lead to the airport's operational growth. He
urged the Board to approve the second FBO.
There being no one else to speak to the issue, the public
hearing was closed.
Mr. Hackett stated Dominion Aviation Services does not have
the first right to refusal relative to anything at the
airport and does not own the main terminal building. He
further stated having an operation on pad site 1 on the North
Ramp has been their option for years. He stated REA has been
vetted and has provided the county several years of tax
returns and personal background checks. He further stated he
is ready to move forward on the proposal, provide quality
competition and drive costs down. He stated the Federal
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10/24/18
Aviation Administration is taking great steps to ensure that
accidents of the past are not accidents of the future and
every aircraft will be outfitted with Automatic Dependent
Surveillance -Broadcast by the year 2020. He inquired as to
why Pad Site 1 was in contention, because that has been in
his proposal and under negotiations since the beginning. He
stated REA will produce quality benefits for the county,
produce quality training for budding flight pilots and
mechanics, provide STEM resources for educational departments
and provide quality competition to the airport, driving down
price and increasing revenue for Chesterfield County.
In response to Mr. Winslow's question regarding a 50 -mile
radius agreement with Hanover Airport and Liberty University,
Mr. Hackett stated in conversations with Director Hough of
Liberty University, he did not seem to have an issue if the
market would bear the growth. He further stated HOVA has one
141 aircraft that they are utilizing for Liberty University
and have not put appropriate resources into the program to be
able to offset the number of students. He stated he does not
see a problem with two airports having university -style
programs. He noted REA will have its own 141 -style program
and other university programs will be pursued.
In response to Ms. Haley's question, Mr. Hackett stated for
continuity of operation and as a business owner he would have
attempted to build on Pad Site 1 and would accept Pad Site 3
as an overflow hangar. He further stated the only reason
Dominion wants Pad Site 1 is because it greatly diminishes
his ability to compete, which he can understand. He stated
Dominion should have built additional hangar space years ago
per their contract and mandate to alleviate the aircraft
waiting for hangar space to come to Chesterfield now.
In response to Ms. Jaeckle's question, Mr. Hackett stated he
would have locked up Pad Site 1 to ensure business success in
the future. He further stated he would have accepted the
terms of a 25 -year lease in order to lock up Pad Site 1.
In response to Mr. Holland's question regarding congestion
and safety, Mr. Hackett stated he has flown into almost every
airport in the country and understands safety. He further
stated there will not be an overwhelming amount of traffic.
He noted the majority of the north ramp has remained open and
vacant and is not inherently dangerous.
In response to Ms. Haley's question, Mr. Mincks stated the
Board would take action to defer the disposition of the
matter until after the closed session.
Ms. Haley made a motion, seconded by Mr. Winslow, for the
Board to defer the disposition of the matter until after the
closed session.
Mr. Elswick cautioned the Board that people in attendance
have been waiting all night for consideration of the issue.
Ms. Jaeckle expressed concerns with resolving the issue this
evening and inquired about deferring the matter for 30 days.
She stated there are way too many unanswered questions to
sign a 40 -year lease.
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10/24/18
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In response to Mr. Winslow's question, Mr. Hackett stated he
is prepared to sign the lease as drafted, if approved by the
Board.
Mr. Winslow reiterated his second on Ms. Haley's motion to
defer and go into closed session to discuss the lease.
Mr. Holland noted the Board would need to suspend its rules
to take action on the matter past 11:00 p.m.
Discussion ensued relative to data and information received
by Board members and consideration of the lease.
Mr. Mincks clarified Ms. Haley's motion and the possibility
of suspending the rules to consider taking action past 11:00
p.m.
Mr. Holland noted two more public hearing items are pending
approval by the Board.
Mr. Holland made a substitute motion, seconded by Mr.
Elswick, for the Board to suspend its rules to consider
matters past 11:00 p.m.
Ayes: Winslow, Holland and Elswick.
Nays: Jaeckle, Haley.
The motion did not unanimously pass, as required by the
Board's Rules of Procedure.
In response to Ms. Haley's question, Mr. Scott Zaremba stated
staff can answer the bulk of the Board's questions in closed
session. He further stated there may be questions not
anticipated that may require more time.
Mr. Mincks stated there is no further action required for the
matter.
(It is noted the matter is automatically deferred to the next
Board of Supervisors meeting on November 14, 2018.)
16.B. TO CONSIDER THE CONVEYANCE OF A PRIVATE WATER
EASEMENT ACROSS COUNTY PROPERTY ADJACENT TO THE
COUNTY AIRPORT TO JAMES E. LAUCK AND APPROVAL TO
INSTALL A PRIVATE WATER SERVICE WITHIN THE EASEMENT
TO SERVE PROPERTY ON COGBILL ROAD
Mr. John Harmon stated this date and time has been advertised
for the Board to consider the conveyance of a private water
easement across county property adjacent to the County
Airport to James E. Lauck and approval to install a private
water service within the easement to serve property on
Cogbill Road.
Ms. Jaeckle called for public comment.
There being no one to speak to the issue, the public hearing
was closed.
On motion of Mr. Holland, seconded by Mr. Winslow, the Board
approved the conveyance of a 10 -foot water easement across
county property adjacent to the airport and granted James E.
Lauck permission to install a private water service within
the easement to serve property at 7925 Cogbill Road, and
authorized the Chairman of the Board and County Administrator
to execute the easement and water connection agreement.
Ayes: Jaeckle, Haley, Winslow, Holland and Elswick.
Nays: None.
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10/24/18
16.C. TO CONSIDER THE QUITCLAIM OF A PORTION OF MAGNOLIA
COVE CIRCLE AND VARIOUS EASEMENTS ACROSS THE PROPERTY
OF MAGNOLIA LAKES, LLC
Mr. John Harmon stated this date and time has been advertised
for the Board to consider the quitclaim of a portion of
Magnolia Cove Circle and various easements across the
property of Magnolia Lakes, LLC.
Ms. Jaeckle called for public comment.
There being no one to speak to the issue, the public hearing
was closed.
On motion of Mr. Winslow, seconded by Mr. Holland, the Board
authorized the Chairman of the Board of Supervisors and the
County Administrator to execute a quitclaim deed to vacate a
portion of Magnolia Cove Circle, 16 -foot water easement, 16 -
foot sewer easements, 26 -foot water and sewer easement, 16 -
foot drainage easements (public), 16 -foot drainage easements
(private) and variable width VDOT slope and drainage
easements, across the property of Magnolia Lakes, LLC.
Ayes: Jaeckle, Haley, Winslow, Holland and Elswick.
Nays: None.
17. REMAINING MANUFACTURED HOME PERMITS AND ZONING REQUESTS
There were no remaining manufactured home permits and zoning
requests at this time.
18. FIFTEEN -MINUTE CITIZEN COMMENT PERIOD ON UNSCHEDULED
MATTERS
There were no requests to address the Board at this time.
19. CLOSED SESSION (1) PURSUANT TO SECTION 2.2-3711(A)(8),
CODE OF VIRGINIA, 1950, AS AMENDED, FOR CONSULTATION
WITH THE COUNTY ATTORNEY REGARDING POSSIBLE OPIOID
LITIGATION REQUIRING THE PROVISIONS OF LEGAL ADVICE; AND
(2) FOR DISCUSSION OF DISPOSITION OF AN INTEREST IN
PUBLICLY HELD REAL PROPERTY WHERE DISCUSSION OF
DISPOSITION IN AN OPEN MEETING WOULD ADVERSELY AFFECT
THE BARGAINING POSITION OR NEGOTIATING STRATEGY OF THE
PUBLIC BODY
On motion of Mr. Holland, seconded by Ms. Haley, the Board
went into closed session (1) pursuant to section 2.2-
3711(a)(8), Code of Virginia, 1950, as amended, for
consultation with the county attorney regarding possible
opioid litigation requiring the provisions of legal advice;
and (2) for discussion of disposition of an interest in
publicly held real property where discussion of disposition
in an open meeting would adversely affect the bargaining
position or negotiating strategy of the public body.
Ayes: Jaeckle, Haley, Winslow, Holland and Elswick.
Nays: None.
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Mr. Elswick clarified that the Board cannot make a decision
unless they adjourn from closed session before 11:00 p.m.
On motion of Ms. Haley, seconded by Mr. Winslow, the Board
adopted the following resolution:
WHEREAS, the Board of Supervisors has this day adjourned
into Closed Session in accordance with a formal vote of the
Board and in accordance with the provisions of the Virginia
Freedom of Information Act; and
WHEREAS, the Virginia Freedom of Information Act
effective July 1, 1989 provides for certification that such
Closed Session was conducted in conformity with law.
NOW, THEREFORE BE IT RESOLVED, the Board of Supervisors
does hereby certify that to the best of each member's
knowledge, i) only public business matters lawfully exempted
from open meeting requirements under the Freedom of
Information Act were discussed in Closed Session to which
this certification applies, and ii) only such business
matters were identified in the motion by which the Closed
Session was convened were heard, discussed or considered by
the Board. No member dissents from this certification.
Mr. Winslow: Aye.
Mr. Elswick: Aye.
Ms. Haley: Aye.
Ms. Jaeckle: Aye.
Mr. Holland: Aye.
20. ADJOURNMENT
On motion of Mr. Holland, seconded by Ms. Haley, the Board
adjourned at 11:57 p.m. to November 14, 2018 at 2:00 p.m.
for a work session in Room 502 at the County Administration
Building.
Ayes: Jaeckle, Haley, Winslow, Holland and Elswick.
Nays: None.
JoseY�._ F Casey Doroth A. Jaeckle
County Administrato Chairman
18-748
10/24/18
R,
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