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01-11-2006 Packet CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: January 11, 2006 Item Number: 1.A. Subject: Election of Chairman and Vice Chairman County Administrator's Comments: County Administrator: .~ Board Action Reauested: Summarvof Information: The Board's first order of business is the election of Chairman and Vice Chairman for 2006. The County Administrator presides over the meeting until the election of Chairman. Nominations do not require a second. Preparer: Lisa H. Elko Title: Clerk to the Board Attachments: DYes .NO # 000001. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: January 11, 2006 Item Number: 1.B. Subject: Nomination/Appointments to Various Boards and Commissions County Administrator's Comments: County Administrator: Board Action Reauested: Summarvof Information: Each year at the organizational meeting, the Board must make a number of appointments to various Boards and Commissions. In addition, there are a number of appointments to committees appointed by the Chairman. See attached list. Preparer: Lisa H. Elko Title: Clerk to the Board Attachments: . Yes DNO # 000002 BOARD APPOINTMENTS CURREN'!' MEMBERS RICHMOND METROPOLITAN CONVENTION &: VISITORS BUREAU (RMCVB) Appointment expired 12/31/05 TRI-CITIES AREA METROPOLITAN PLANNING ORGANIZATION (CRATER MPO) Appointment is for ter.m that expired 12/31/05 Term would be one year beginning January 1, 2006 and expiring December 31, 2006. Mrs. Renny Bush Humphrey CAPITAL AREA TRAINING CONSORTIUM Unspecified Term Mr. Bradford Hammer NAmONT FOUNDATION Appointment is for ter.m that expired 12/31/05 Term would be one-year beginning January 1, 2006 and expiring December 31, 2006. Mr. Kelly Miller 000003 CHAIRMAN'S APPOINTMENTS CURREN'!' MEMBERS BOARD COMMITTEES: BUDGET AND AUDIT COMMITTEE Unspecified Term Mr. R. M. "Dickie" King, Jr. (Recommended) Mr. Kelly E. Miller COUNTY EMPLOYEE BENEFITS COMMITTEE Unspecified Term Mr. Arthur S. Warren Mrs. Renny Bush Humphrey OTHER COMMITTEES: DRUG COURT COMMITTEE Unspecified Term Mr. Kelly E. Miller Mr. R. M. "Dickie" King, Jr. SOLID WASTE ADVISORY COMMITTEE Appointment is for ter.m that expired 12/31/05 Mrs. Renny Bush Humphrey Mr. Kelly E. Miller Term would be a one-year term beginning January 1, 2006 and expiring December 31, 2006. 000004 COALITION OF HIGH GROWTH COMMUNITIES Unspecified Term Mr. Arthur S. Warren RED CROSS LOCAL GOVERNMENT ADVISORY COMMITTEE Appointment is for ter.m that expired 12/31/05 Term would be a one-year term beginning January 1, 2006 and expiring December 31, 2006. Mrs. Renny Bush Humphrey 000005 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: January 11,2006 Item Number: 1.C. Subiect: Adoption of Procedures of the Board of Supervisors Governing Meetings in 2006 County Administrator's Comments: County Administrator: ~ Board Action ReQuested: Adoption of the Procedures of the Board of Supervisors for 2006. Summarvof Information: Each year the Board of Supervisors adopts procedures governing the conduct of meetings at the organizational meeting in January. The attached 2006 procedures are the same as the Board's 2005 procedures. Staff is currently reviewing revisions to the procedures, including revisions that were raised at the last Board meeting and revisions that are legally required, and will present these proposed revisions to the Board in February. Preparer: Steven L. Micas Title: County Attornev 70728.1 (70727.5 ) Attachments: . Yes DNO 1>00006 ~.. . j, ...~~..... ... . ¡, t, 2005 2006 PROCEDURES OF THE BOARD OF SUPERVISORS Chesterfield County, Virginia 000007 ~ 2006 PROCEDURES OF THE BOARD OF SUPERVISORS BE IT RESOLVED by the Board of Supervisors of the County of Chesterfield in accordance with Section 3.4 of the County Charter that the following rules of procedures shall govern the conduct of meetings and work sessions of the Board of Supervisors during the ~ 2006 calendar year. Presiding Officer Section 1. The Board's parliamentary procedures shall be Robert's Rules of Order, a Manual of General Parliamentary Law, to the extent compatible with law and the historical practices of the Board of Supervisors. The county attorney shall act as parliamentarian to the Board. Any questions involving the interpretation or application of Robert's Rules shall be addressed to the County Attorney. Section 2. The chairman, or the vice chairman, or in their absence the most senior member of the Board alphabetically, shall preside at all meetings of the board, and on the appearance of a quorum shall call the meeting to order, and the board shall then proceed with its business. Section 3. The presiding officer shall preserve order and decorum. He may speak, make motions, and vote on all questions, and he shall decide questions of order and procedure. The Chairman may set reasonable time limits for speakers and public hearings; provided that by majority vote the board may reject such time limits. Quorum Section 4. A quorum shall consist of at least three members of the Board. A majority of a quorum shall be sufficient to carry any question except tax issues, incurring of debt and appropriations in excess of $500, all of which shall require a majority of the full board for adoption. No board member is required to vote on any question, but an abstention, although not a vote in favor of carrying a question, shall be counted as a vote for the purpose of determining a quorum. A tie vote shall defeat the motion, resolution or issue voted on, provided that all zoning cases must be disposed of by a motion approved by a majority of those voting. An abstention defeats a motion requiring a unanimous vote. The Board shall not designate a tiebreaker pursuant to § 15.2-1421 of the Code of Virginia. 70727.5 1 000008 Order of Business Section 5. The order of business at a regular meeting of the Board shall be as follows beginning at 4 p.m. or an alternate specified meeting time: (a) Approval of minutes of the previous meeting. Reading of the minutes shall be automatically dispensed with. (b) County administrator's comments. (c) Board committee reports. (d) Requests to postpone action, additions, deletions or changes In the order of presentation with respect to any matter on the agenda. (e) Special resolutions of recognition. (f) Work sessions. (g) Deferred agenda items not requiring a public hearing. (h) New county business not requiring a public hearing, including deferred and new appointments. (i) Hearings of citizens on unscheduled matters involving the services, policies and affairs of the county government or claims against the board. (j) Reports. (k) Dinner at 5 p.m. (1) Non-sectarian invocations in accordance with the Clerk's scheduling policy followed by the pledge of allegiance at 7 p.m. (m) Special resolutions of recognition not heard at the afternoon session. (n) Deferred public hearings. (0) Zoning and mobile home public hearings placed on the consent agenda by the Planning Department. (p) Hearings of citizens on unscheduled matters or claims not heard at the afternoon session. (q) Remaining public hearings or zomng public hearings based on appropriate meeting date. 70727.5 2 000009 (r) Adjournment. The Board shall confine their decisions to the matters presented on the agenda. Section 6. Any citizen desiring to present any matter concerning the services, policies and affairs of the county or claims against the board shall be allotted appropriate time to present his case by the presiding officer. The presentation of the claim shall not exceed 30 minutes and each speaker may not exceed 5 minutes. Every citizen desiring to present a matter to the board shall by noon on the sixth calendar day prior to the meeting notify the clerk of his intent to speak and the topic. The notice shall describe in detail the nature of the issue to be presented to the board and the remedy, if any, that the citizen will ask of the board. No citizen shall speak on any matter of business that is a subject on the board's agenda for that day. Citizens may not yield time to other speakers. After the county administrator submits a budget, comments on the budget shall be confined to advertised public hearings until the budget is adopted. Persons appearing before the board will not be allowed to: (a) Campaign for public office; (b) Promote private business ventures; (c) Address matters within the administrative province of the County Administration; (d) Engage in personal attacks; (e) Use profanity or vulgar language; (f) Address pending litigation; or (g) Speak to matters previously presented to the board by the speaker unless the county administrator has made a recommendation. Section 7. Any person speaking to a matter shall be limited to such period of time as shall be allotted by the presiding officer when necessary to preserve order and the efficiency of the meeting. The board may accept written comments in lieu of oral statements. Any person may publicly speak to an item on that meeting's "Consent Agenda" for up to three minutes, so long as the board votes to remove a consent item from the Consent Agenda for public comment. Section 8. The order of business at a special meeting shall follow that of a regular meeting to the greatest extent possible. 70727.5 3 000010 Minutes of Meeting Section 9. The clerk of the board shall prepare and maintain adequate minutes of the proceedings of the board in accordance with the requirements of the Code of Virginia, 1950, as amended. Each recorded vote shall indicate how each member of the board voted. Preparation of minutes will not include every aspect of the board's meetings relating specifically to discussion and debate, but will include all significant events relating to official action. Minutes shall be included as part of the agenda package for the subsequent meeting of the board. Section 10. The Board may correct its minutes after approval of the minutes only upon a clear showing that a clerical or administrative mistake was made. Agenda Section 11. The county administrator shall prepare an agenda for each regular or special meeting of the board on which shall appear the title of each matter on which action is to be taken at that meeting. The agenda for each regular meeting shall (a) be prepared at least five days prior to the meeting, (b) be promptly mailed or delivered to each member of the Board or placed in the repository assigned to such board member, and (c) be distributed to appropriate officers and employees of the county government and members of the public and media requesting copies. Section 12. Upon a majority vote of the Board of Supervisors, any item may be added when the agenda is voted on, and the chairman may allow any agenda item to be called out of sequence. Section 13. Any matter not on the scheduled agenda, may be heard after the agenda has been approved by the board only upon the unanimous vote of the board members present. Any such matter must be of an emergency nature, vital to the continued proper and lawful operation of the county. Section 14. No matter on the scheduled agenda shall be considered after 11 p.m. without the unanimous consent of the board. Any matter not heard shall be automatically continued to the next scheduled meeting of the board. Motions Section 15. When a motion is under debate, no additional motions may be made except a motion to withdraw, defer, substitute, or to amend. If the maker of a motion and the member seconding the motion agree, a motion may be amended or withdrawn. Such motions shall take precedence in the order listed above. Only one substitute motion shall be in order for a principal motion. All motions to defer shall be to a date certain. Prior to voting on a motion to defer, the board shall hear public comments on the issue of deferral if the scheduled item requires a public hearing. 70727.5 4 000011. Reconsideration of Ordinances, Resolutions and Motions Section 16. Any vote by a member of the board is final once cast. Planning Commission decisions are final once made. No ordinance, resolution or motion previously voted upon by the board shall be brought forward for reconsideration during the same meeting of the board. Debate Section 17. Each member of the board may participate in discussion of any issue only after being recognized by the chairman. The chairman shall not recognize a motion to "call the question" until every member desiring to speak has had a chance to speak. At the conclusion of debate, the question shall be called and no further debate shall be in order. Requests relating to criticisms or concerns regarding the administration of the county, except when related to agenda items, shall not be presented or raised at a meeting of the board unless first submitted in writing to the county administrator and unless his response fails to resolve the issue. Regular Meetings Section 18. Each year at its organizational meeting the board shall set the regular meeting times and dates for the following year provided, however, that the board shall meet at least once each month. Whenever the regularly scheduled meeting date shall fall on a legal holiday, the regular meeting of the board shall be held on the following day in accordance with § 15.2-1416 of the Code of Virginia, 1950, as amended. The chairman may cancel any meeting because of inclement weather and should reschedule any canceled meeting at the earliest possible date by sending written notice to each member of the board. Special Meetings Section 19. Special meetings of the board may be called by two members of the Board or the chairman in accordance with §§ 15.2-1417 and 15.2-1418 of the Code of Virginia, 1950, as amended. Upon making such request, the clerk shall specify the matters to be considered and shall notify in writing all members of the board and the county attorney immediately. The meeting may be held only if waivers are signed by every member of the board and the county attorney, or if every member and the county attorney attend the special meeting. Appointments Section 20. Appointments to committees of the board and to authorities, boards and commissions shall be made only by resolution adopted by a majority of the full board at a meeting subsequent to the meeting when the name has been offered to the board for consideration. Prior to consideration of the nomination, the nominee shall be notified to 70727.5 5 000012 determine his willingness to serve and to determine if he meets the minimum qualifications for such appointment. Committees Section 21. The Board may create committees and shall appoint members to such committees. Committees may hold hearings and perform such other duties as may be prescribed. A committee may be instructed concerning the form of any report it shall be requested to make, and a time may be fixed for submission of any report. Zoning Section 22. With the exception of zoning cases that have been scheduled for a public hearing before both the Chesterfield Planning Commission and the Board of Supervisors in the same month, no zoning case shall be considered by the Board of Supervisors if amendments, changes, withdrawals or proffers have been submitted by the applicant after the case has appeared in the newspaper pursuant to the required publication. All such cases shall be deferred to the next appropriate board meeting for consideration after proper readvertising. Section 23. If a majority of the board is not reelected, no zoning case shall be considered by the Board of Supervisors after November 2003 until the organizational meeting in January 2007 unless such delay would exceed 12 months for that case. Amendment of Rules Section 24. The rules of procedure of the governing body may be amended at any time during the year by a unanimous vote of the full board. Section 25. The Board of Supervisors may suspend the application of any section of these rules by a unanimous affirmative vote of all board members present at any time during the agenda. Section 26. A Deputy Sheriff shall serve as sergeant at arms. 70727.5 6 000013 BRENDA L. STEWART 5911 Woodpecker Road, Chesterfield, VA 23838 Phone/Fax: (804) 590-2309, E-mail: January 9, 2006 MEMORANDUM FOR ALL CHESTERFIELD SUPERVISORS SUBJECT: Board Procedures on Comments on Unscheduled Matters & Other Citizen Input On August 24, 2005, I addressed the Board regarding the requirements imposed on Chesterfield citizens who desire to speak before the Board during the open comment period. When you consider the Board procedures under which you will operate during 2006, please give thoughtful consideration to the changes suggested below. Given the events of 2005, Chesterfield's leaders need to do all that they can to bolster citizens' confidence in their leaders. I believe that implementation of the changes below, along with a new commitment to really listen to citizens who devote their time, energy and resources to address county issues will help foster an improved relationship between citizens and the governing officials and the administration in Chesterfield, 1. Discontinue reauirina citizens to sign up to speak at least six days ahead of time. 2. Offer a dedicated period of time at both afternoon and evening sessions for citizen comments. Call citizens to speak in the order in which they have signed up and if there is time remaining, ask if any in the audience wish to speak. (You could have a sign-up sheet in the Public Hearing Room before the meeting.) I recognize there is a need for a time limitation. If people exceed that, they can be given 30 seconds or so to complete their comments. 3. Discontinue having the County Attorney and County Administrator review the speaker's proposed comments. This is a most important change. This procedure smacks of censorship and is inappropriate if you intend to permit citizens to exercise their rights to freedom of speech. In addition, I suggest that the Board coordinate with the School Board and the Planning Commission to standardize the policies on citizen participation at public hearings and . during open comment periods. Why should each body have different rules for citizen input? I also suggest that you consider scheduling public input on specific cases prior to the meeting at which you plan to make your decision on the case. That change in procedure would go a long way toward convincing the public that you do consider their input before you make your decisions and would help improve the quality of decisions public officials are making. As for the draft of the Disruptive Speaker Guidelines I read in the Villaae News, I suggest you carefully consider what you are belaboring as you go through that process. What are you going to accomplish with that procedure? Where is the evidence that you have had a great problem in this county with filibustering or having citizens purposely delay public hearings? If you provide the time for open public comment, then you have provided the opportunity for citizens to address the points they wish to make when they are not related to the case. That is probably sufficient and certainly less restrictive. 6) CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: January 11, 2006 Item Number: 1.D. Subject: Setting of Regular Meeting Dates for 2006 County Administrator's Comments: County Administrator: ~ Board Action ReQuested: Summary of Information: The Board should establish its schedule for regular meeting dates and times for 2006. Staff recommends approval of the attached schedule. Staff may request earlier meeting times for work sessions or budget meetings or additional meetings during the summer months if necessary to address heavy agendas due to public hearings or zoning cases. Preparer: Lisa H. Elko Title: Clerk to the Board Attachments: . Yes DNO # 000014 BOARD OF SUPERVISORS REGULAR MEETING DATES FOR 2006 January 11,2006 at 4:00 p.m. January 25, 2006 at 3:30 p.m. February 8, 2006 at 3:30 p.m. February 22,2006 at 3:30 p.m. March 6, 2006 at 6:00 p.m. March 8, 2006 at 3:30 p.m. March 22, 2006 at 3:30 p.m. April 12, 2006 at 3:30 p.m. April 26, 2006 at 4:00 p.rn. May 24, 2006 at 4:00 p.m. June 28, 2006 at 3:00 p.m. July 26, 2006 at 3:00 p.m. August 23,2006 at 3:00 p.m. September 27, 2006 at 4:00 p.m. October 11,2006 at 4:00 p.m. October 25, 2006 at 4:00 p.m. November 8, 2006 at 4:00 p.m. November 21, 2006 at 4:00 p.m. * December 13,2006 at 3:30 p.m. * Tuesday, due to the Thanksgiving Holiday Special Meeting Dates for 2006 Special Budget Work Session - March 6, 2006 at 6:00 p.m. - Public Meeting Room Budget Public Hearing - March 22, 2006 at 7:00 p.m. - Public Meeting Room 0000:15 6) CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: January 11, 2006 Item Number: 1.E. Subject: Approval of Charters for the Budget and Audit Committee and the County Employee Benefits Committee County Administrator's Comments: ~c~tútd ~~ County Administrator: cßfZ Board Action ReQuested: Approval of attached Charters. Summarvof Information: The Board of Supervisors is requested to approve the attached charters for the Budget and Audit Committee and the County Employee Benefits Committee. County Staff, working with the County's external auditors (KPMG), have been reviewing opportunities to apply best-practices in organization governance to county operations. Through this work it has been identified that charters that document the membership and responsibilities for key Board committees are considered a critical good- governance component. Staff has found that charters are appropriate for the Budget and Audit Committee and the Employee Benefits Committee. Preparer: Lisa H. Elko Title: Clerk to the Board Attachments: . Yes D No #000016 Chesterfield County and Schools Joint Sub-Committee on Benefits (DRAFT) PURPOSE The Benefits Committee's purpose is to assist the Board of Supervisors in fulfilling its oversight responsibilities for the Benefits Plans provided to County and Schools employees. MEMBERSHIP The Benefits Committee consists of two members of the Board of Supervisors and two members of the School Board appointed annually by their respective Boards. The Benefits Committee will communicate activities of the committee to other Board of Supervisor and School Board members. RESPONSIBILITIES Representative responsibilities include: · Provide direction to the County Administrator and School Superintendent in setting a long-term benefits philosophy for the two organizations. · Review annual financial results of benefits plans. · Review and approve the results of the annual benefits procurement or renewal process. · Review information regarding any significant changes in benefits plans as a result of internaVexternal pressures, state/federal actions, or emergency situations. · Review staff updates and recommendations for appropriate action, as necessary.- · Communicate to the Board of Supervisors, the School Board or their staff the need for special benefits-related projects, as necessary. · Periodically provide input on adopted benefits policies and proposed revisions. · Propose changes to benefits programs. 000017 Chesteñield County's Budaet & Audit Committee PURPOSE The Audit Committee's purpose is to assist the Board of Supervisors in fulfilling its oversight responsibilities for, budgeting, financial reporting, internal control systems, and audit processes. MEMBERSHIP The Budget & Audit Committee consists of two members of the Board of Supervisors appointed annually by the Board of Supervisors for an unspecified term. The Budget & Audit Committee will communicate activities of the committee to other Board of Supervisor members. RESPONSIBILITIES Representative audit responsibilities include: · Consider the independent auditor's proposed audit scope and approach, including coordination of audit effort with the County's internal auditors, and providing input on areas for special attention. · Communicate and review the activities and effectiveness of internal auditors including the audit plan. · Review annual financial statements and the results of the independent audit. · Review the independent auditor's findings and recommendations, together with management's responses, regarding internal controls · Recommend appointment, reappointment, or dismissal of independent auditors to the Board of Supervisors. · Advise the Board of Supervisors regarding the need for special investigations that are material in nature and require the Boards attention. Representative responsibilities for budget relations include: · Annually review the County Administrator's proposed biennial operating budget, including supporting ordinance changes, revenue enhancements and proposed tax rates. · Annually review the County Administrator's proposed Capital Improvement Program, including Schools and Utilities Capital Plans. · Periodically review adopted financial policies for proposing revisions as necessary. · Review annual year-end financial results of operations, including the status of fund balance and recommended uses of excess funds. · Review information regarding any significant changes to actuaVprojected revenues or expenditures as a result of internaVexternal pressures, state/federal actions, or emergency situations and make recommendations for corrective action if needed. (Lassiter)70338.1 (Rev'd 11/18/05) 000018 · Review information regarding, (1) financial transactions for county capital facilities and (2) other items including the status of the county's general obligation bond ratings. · Review staff updates regarding the status of the county's debt portfolio and recommendations for appropriate refinancing/actions as needed.- 00001.9 (Lassiter)70338.1 (Rev'd 11/18/05) CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: January 11, 2006 Item Number: 6. Subiect: Resolution Recognizing Mrs. Nancy S. Hudson and Mrs. Diane Horner Harring for Their Contributions to the Committee on the Future and Chesterfield County County Administrator's Comments: County Administrator: e;//'3I( Board Action ReQuested: The Cormnittee on the Future has requested that the Board of Supervisors commend and recognize Mrs. Nancy S. Hudson and Mrs. Diane Horner Harring for their outstanding service to Chesterfield County and the Cormnittee on the Future. Summarvof Information: Mrs. Nancy S. Hudson was appointed to the Committee on the Future in 1988 representing the Dale District. She served as Vice-chairman from July through December 1991, and as Chairman from January 1992 through March 1994. During the seventeen and a half years that Mrs. Hudson was on the Committee, she provided key leadership in the writing and presentation of six reports: "1990 VISION 2020," "Economic Development: Strategies For Success," "Neighborhood Preservation: Strategies Now For Success in the Future," "Youth Development: Today's Youth, Tomorrow's Leaders," "The Aging of the Population: Choices, Options and Benefits of Aging" and "Green Infrastructure: Protecting Resources for Future Generations." Preparer: Marv C. Kruse Title: Government Affairs Analyst Attachments: . Yes DNO # 000020 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Mrs. Diane Horner Harring was appointed to the Committee on the Future in 2000 representing the Matoaca District. She served as Vice-chairman from January 2003 through December 2005. During the six years that Mrs. Harring served on the Committee, the group studied and completed two reports: "The Aging of the Population: Choices, Options and Benefits of Aging" and "Green Infrastructure: Protecting Natural Resources for Future Generations." She provided assistance in the writing and editing of both reports. Mrs. Hudson and Mrs. Harring are being recognized for their commitment and dedicated service to the county and the Committee on the Future. 000021. RECOGNIZING MRS. NANCY S. HUDSON FOR HER SERVICE TO THE COMMITTEE ON THE FUTURE WHEREAS, the Chesterfield County Committee on the Future was established in 1987 by the Board of Supervisors and the County Charter for the purpose of assessing the future and long range challenges which the county will face, advising the Board of Supervisors, and making recommendations to lessen any adverse effect on the county of future changes; and WHEREAS, Mrs. Nancy S. Hudson was appointed as an initial member of the Committee in 1988 and has served the citizens of the Dale District with distinction; and WHEREAS, Mrs. Hudson served as Vice Chairman of the Committee from July through December 1991, and as Chairman of the Committee from January 1992 through March 1994; and and WHEREAS, Mrs. Hudson conducted numerous Committee meetings and public forums; WHEREAS, the Committee initiated the "1990 VISION 2020" report which centered around four topical areas Education, Natural Environment, Transportation and Government Structure - that served as a basis for citizen input which the Committee synthesized into its recommendations for action; and WHEREAS, Mrs. Hudson served as the Vice Chairman and the Chairman of the Committee during the development of the report "Economic Development: Strategies for Success" which makes specific recommendations in the areas of strengthening the county's workforce, planning for growth and development, and preparing for the residents' needs and their impact on economic development; and WHEREAS, the Committee created the "Neighborhood Preservation: Strategies Now for Success" report to strengthen county communities by offering recommendations related to community organizations, neighborhood schools, community safety, crime prevention, and the maintenance, rehabilitation, and design of public and private facilities; and WHEREAS, the Committee wrote the "Youth Development: Today's Youth, Tomorrow's Leaders" report which created recommendations to maximize the opportunity for Chesterfield County youth to become engaged contributors within their communities through community, church, and private organizations, volunteerism, and school involvement, and; WHEREAS, the Committee wrote the "Aging of the Population: Choices, Options and Benefits of Aging" report which recognized the opportunities created by the growing population of senior citizens, acknowledged the collective community obligation to meet seniors' needs, and offered suggestions that address the needs and opportunities of senior citizens in the areas of health, information services, mobility, education, social and leisure time, finances and housing; and WHEREAS, the Committee compiled the "Green Infrastructure: Protecting Resources for Future Generations" report concerning the conservation of open spaces, the protection of natural resources and the preservation of heritage places for the benefit of the economy, the environment and the health and well being of current Chesterfield County residents and future generations; and WHEREAS, Mrs. Hudson has dedicated countless hours to the Committee during the past seventeen and a half years; and NOW, THEREFORE, BE IT RESOLVED that the Supervisors, this 11th day of January 2006, publicly and commends her for her dedication and outstanding Future and to the citizens of Chesterfield County. AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented to Mrs. Hudson and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. Chesterfield County Board of recognizes Mrs. Nancy S. Hudson service to the Committee on the 000022 RECOGNIZING MRS. DIANE HORNER HARRING FOR HER SERVICE TO THE COMMITTEE ON THE FUTURE WHEREAS, the Chesterfield County Committee on the Future was established in 1987 by the Board of Supervisors and included in the County Charter for the purpose of assessing the future and long range challenges facing the county, advising the Board of Supervisors, and making recommendations for minimizing the adverse effect of future changes on the county; and WHEREAS, Mrs. Diane Horner Harring was appointed as a member of the Committee on January 12, 2000; and WHEREAS, Mrs. Harring has served the citizens of the Matoaca District with distinction; and WHEREAS, Mrs. Harring served as Vice Chairman of the Committee from January 2003 through December 2005; and WHEREAS, the Committee completed the "Aging of the Population" report recognizing the opportunities created by the growing population of senior citizens, acknowledging the collective community obligation to meet seniors' needs, and offering suggestions that address the needs and opportunities of senior citizens in the areas of health, information services, mobility, education, social and leisure time, finances and housing; and WHEREAS, the Committee compiled the "Green Infrastructure" report concerning the conservation of open spaces, the protection of natural resources and the preservation of heritage places for the benefit of the economy, the environment and the health and well being of current Chesterfield County residents and future generations; and WHEREAS, Mrs. Harring was instrumental in the completion of these reports and dedicated countless hours to the committee during the past six years. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors, this 11th day of January 2006, publicly recognizes Mrs. Diane Horner Harring and commends her for her dedication and outstanding service to the Committee on the Future and to the citizens of Chesterfield County. AND, BE IT FURTHER RESOLVED, that a copy of this resolution be presented to Mrs. Harring and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. 000023 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: January 11, 2006 Item Number: 9.A.1. Subiect: Reappointment to the Personnel Appeals Board ~~ A~~ ~ County Administrator's Comments: County Administrator: Board Action ReQuested: The Board of Supervisors is requested to reappoint John Grohusky to serve a second three-year term on the Personnel Appeals Board. Summarvof Information: The purpose of the Personnel Appeals Board is to conduct impartial panel hearings of employee grievances that have not been resolved at the Supervisor, Department Director or County Administrator level. On December 18, 2002, the Board of Supervisors appointed John Grohusky to serve as a member of the Personnel Appeals Board for an At Large appointment, effective January 1, 2003, through December 31, 2005. The Board of Supervisors is requested to reappoint Mr. Grohusky to serve the next term, which is January 1, 2006, through December 31, 2008. The Board of Supervisors concurs with this reappointment. Under existing Rules of Procedure, appointments to boards and committees are nominated at one meeting and appointed at the subsequent meeting, unless the Rules of Procedure are suspended by a unanimous vote of the Board members present. Nominees are voted on in the order in which they are nominated. Preparer: Karla J. Gerner Title: Director. HRM Attachments: DYes .NO # 000024 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: January 11, 2006 Item Number: 9.A.2. Subject: Reappointment of County Representatives as a Board Member and Alternate Board Member for the Central Virginia Waste Management Authority and a Member of the Central Virginia Waste Management Authority Citizen Advisory Committee County Administrator's Comments: R~{ØJ(d A-~~ County Administrator: ~ Board Action ReQuested: Request the board to reappoint the following individuals to serve as Board Member and Alternate Board Member for the Central Virginia Waste Management Authority and a member of the Central Virginia Waste Management Authority Citizen Advisory Committee. Summary of Information: Mr. William Howell's term as Board Member has expired and he wishes to serve as a Board Member of the Central Virginia Waste Management Authority and a member of the Central Virginia Waste Management Authority Citizen Advisory Committee for two more years. Mr. Jay Stegmaier's term as Alternate Board Member has expired and he has agreed to extend his service term as an Alternate Member of the Central Virginia Waste Management Authority and a member of the Central Virginia Waste Management Authority Citizen Advisory Committee for two more years. Board Member: william Howell Alternate Board Member: Jay Stegmaier Term Expires: Term Expires: 01-31-2008 01-31-2008 Under the existing Rules of Procedures, appointments to boards and committees are nominated at one meeting and appointed at the subsequent meeting unless the Rules of Procedures are suspended by a unanimous vote of the Board Members present. Nominees are voted on in the order in which they are nominated. Preparer: Francis M. Pitaro Title: Director of General Services Attachments: DYes .NO # 00'0025 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: January 11, 2006 Item Number: 9.8.1. Subiect: FY2006 School Grant Revision for Ettrick Elementary Twenty- First Century Learning Center Grant County Administrator1s Comments: ¡(£¿~ J)~ th( County Administrator: Board Action ReQuested: The School Board requests the Board of Supervisors to increase the FY2006 School Grants Fund Instruction appropriation category by $165,575 for the Ettrick Elementary 21st Century learning Center Grant. Summarvof Information: Chesterfield County Public Schools (CCPS) receives grants from various funding sources each year. The School Board's FY2006 Approved Annual Financial Plan included an appropriation of $21,434,600 and 365.9 full- time equivalent positions in the School Grants Fund. On November 15, 2005, the School Board approved grant revisions for an additional $489,963 in the FY2006 grants fund. Since that time, CCPS received notification from the United States Department of Education of a 21st Century Community Learning Center Grant award of $165,575 for Ettrick Elementary School. This grant will provide after school educational and enrichment services in partnership with the YMCA, Theatre IV, Virginia State University, Matoaca High School, and Communities in Schools. The goal of this program is to improve the academic performance of students as a result of quality "out-of-school" programs. The program will integrate expanded learning opportunities, enrichment and recreational activities. The program will also work with the parents of these students so they will be better prepared to assist their children in achieving academic success. The only local funds required are an in-kind match. Preparer: Billy K. Cannaday. Jr. . Yes Title: Superintendent Attachments: DNO I # 000026 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meeting Date: January 11, 2006 Budoet and Manaoement Comments: This item requests the Board to approve an increase of $165,575 in the School Grants Fund Instruction appropriation for the Ettrick Elementary 21st Century Learning Center grant for FY2006. Preparer: Rebecca T. Dickson Title: Director. BudQet and ManaQement ,;J0027 Attachment A VIRGINIA: At a regular meeting of the Chesterfield County School Board held Tuesday evening, December 13, 2005, at seven-thirty o'clock in the Public Meeting Room at the Chesterfield County Courthouse Complex PRESENT: Dianne E. Pettitt, Chairman Thomas J. Doland, Vice-Chairman Elizabeth B. Davis James R. Schroeder Marshall W. Trammell, Jr. RESOLUTION WHEREAS Chesterfield County Public Schools received notification from the United States Department of Education of a grant award of $165,575 for the Ettrick Elementary 21st Century Community Learning Center Grant for FY2006; and, WHEREAS these federal funds need to be appropriated by the Board of Supervisors before the funds can be spent as described in the grant award; THEREFORE, on motion of Mr. Doland seconded by Mrs. Davis, the School Board requests the Board of Supervisors approve an increase of $165,575 to the Instruction appropriation category in the School Grants Fund for the FY2006 Ettrick Elementary 21st Century Community Learning Center Grant. uperintendent 000028 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: January 11, 2006 Item Number: 9.B.2.a. Subiect: Set Public Hearing for January 25, 2006 to Consider Recording of Deed Restrictions to the County Site Located at 9401 Public Works Road CounlJl Administrator's Comments: A}c£' /YVY>.i!-?/ cL Á;~,f County Administrator: ~~ Board Action ReQuested: The Board is requested to set a public hearing for January 25, 2006 to consider the recording of deed restrictions on the County's site located at 9401 Public Works Road. Summarvof Information: In 1990, the County considered constructing an Academic and Fire Training Center in an area located at the end of Public Works Road near Chesterfield Courthouse. Geotechnical investigations conducted by Virginia Geotechnical Services, P.C. (VGS) revealed soil contamination at the Site from previously stored material. The County elected to abandon development plans for the Site at that time. In March 2003, VGS performed a subsequent investigation confirming the presence of polychlorinated biphenyl contamination in the soil and groundwater. The County proactively enrolled the Site in the Virginia Department of Environmental Quality's (VDEQ) Voluntary Remediation Program (VRP). This program provides a mechanism for the County to enter into an agreement with the VDEQ through a remediation effort to ensure that the County will be able to proceed with the use of the property without concern that it may be subject to further liability in the future. As part of the VRP, the County has provisionally agreed with VDEQ to implement institutional controls at the site, including: (1) groundwater beneath the Site will not be used for any purpose other than environmental monitoring and testing; (2) the Site shall not be used for certain restricted conditions and facilities and (3) excavations Preparer: Robert L. Eanes. Jr. Title: Assistant to The County Administrator Attachments: I Yes DNO I # 000029 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meeting Date: January 11, 2006 Summary of Information (Continued) conducted within a certain sub-parcel of the Site will not exceed five feet in depth from existing grade. If the Board agrees to these institutional controls on the Site, the County will then record a "deed restriction" document, which will limit the use of the property consistent with the controls. Once the County records the deed restriction, VDEQ will issue a Certificate of Satisfactory Completion of Remediation (Certificate) to the County. With this certification, the County and any future Site owners and their successors-in-interest will have immunity from an enforcement action under the Virginia Waste Management Act (§§ 10.1-1400 et seq.), the State Water Control Law (§§ 62.1-44.2 et seq.), the Air Pollution Control Law (§§ 10.1- 1300 et seq.), or other applicable Virginia environmental laws. The County's consultants and state authorities have indicated the County has acted responsibly and proactively in this matter, which will ensure that the County will have continued use of these 2 parcels of property. 000030 · Animal Shelter o r--- I C:::::::::J - - - I I C::J ¡---, I I J. I I Sub parcel A Sµbparcel ~ I I L I' -_-J I ----__J 9601 N OOOO~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meetjn Date: Januar 11 2006 Item Number: 9.B.2.b. Subiect: Set a Public Hearing to Consider the Appropriation of a $603,032 Refund Received from the Riverside Regional Jail Authority County Administrator's Comments: ¡(~ +=Æ- 8' ~ County Administrator: Board Action Reauested: Staff requests the Board of Supervisors set February 8, 2006 for a public hearing to consider the appropriation of a refund of per diem payments in the amount of $603,032 recently received from the Riverside Regional Jail Authority. The refund will be used to offset the expected shortfall in the regional jail budget for this fiscal year. Summary of Information: This item requests that the Board of Supervisors set a public hearing to consider the appropriation of $603,032 received from the Riverside Regional Jail Authority (RRJA) as a refund for per diem payments. During FY2005, the RRJA generated excess funds in the amount of $2,282,668 by selling beds to federal agencies, contracting with the State to hold inmates under the Jail Contract Bed program, and selling beds to non- member jurisdictions. The Authority has voted to refund $1,182,668 of the excess revenue to participating localities. This amount represents approximately fifty-two percent of the excess revenue, of which $603,032 is Chesterfield County's share. The remaining $1 million will be held in reserve. Preparer: Rebecca T. Dickson Title: Director. Budoet and Manaoement Attachments: DYes .NO I # 000032 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meeting Date: January 11, 2006 Summarvof Information (continued\ In FY2004 and FY2005, the average daily population for Chesterfield at the Riverside Regional Jail was 527 and 500, respectively. The average daily population for FY2006 through November has been 503. The average daily population for all of FY2006 is projected to reach 528, resulting in projected per diem paYments totaling more than $7.1 million. Staff recommends that the refund of $603,032 be used to offset the per diem expense. It is uncertain whether refunds will be forthcoming in future years. Member jurisdictions continue to increase their utilization of beds, leaving less space for federal inmates, Jail Contract Beds, and non-member jurisdictions. Utilization of beds by member jurisdictions at the regional jail has reached a level that has triggered its expansion. It is possible that any additional revenue generated at the regional jail will be used to offset the cost of construction. 000033 I) CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 2 AGENDA Meeting Date: January 11, 2006 Item Number: 9.B.3.a. Subiect: Resolution Recognizing Ms. Janet R. Vipperman, Mental Health, Mental Retardation, and Substance Abuse Department, Upon Her Retirement February 1, 2006 County Administrator's Comments: County Administrator: ~ Board Action ReQuested: Staff requests the Board adopt the attached resolution. Summarvof Information: Staff requests the Board adopt the attached resolution recognizing Ms. Janet R. Vipperman for 20 years of service to Chesterfield County. Preparer: GeorQe E. Braunstein Title: Director. Dept. of MH/MR/SA Attachments: . Yes DNO # 000034 RECOGNIZING MS. JANET R. VIPPERMAN UPON HER RETIREMENT WHEREAS, Ms. Janet R. Vipperman will retire on February 1, 2006 after providing twenty years of dedicated and faithful service to Chesterfield County; and WHEREAS, Ms. Vipperman began her career with the Chesterfield County Information Systems Technology Department in February 1986 as a Lead Analyst/Programmer to lead the Social Services project of developing the Sign-In, Sign-Out Sub-System that was completed on time and on budget that is still in production to date; and WHEREAS, Ms. Vipperman was promoted to the Mental Health, Mental Retardation, and Substance Abuse Department's second MIS Manager in November 1989, where she provided strong leadership over the MIS department while also programming the CMHC database to support the department's staff in the provision of services as well as enhancing the department's state reporting process; and WHEREAS, Ms. Vipperman unselfishly moved into Analyst position because the department had a need for the proprietary software that has a two-year learning and the Senior Systems another programer of curve for new staff; WHEREAS, Ms. Vipperman has gained a reputation for taking end-user's imprecise language and querying the end-user until she could translate into the precise language needed for a programmer; and WHEREAS, Ms . Vipperman became an expert generator and accomplished tasks the software possible; and on the vendor complex AGS report did not think were WHEREAS, Ms. Vipperman is an energetic and enthusiastic advocate of MIS and has modeled the county strategic goal "To provide world-class customer service" and conducted herself in a manner that would forward MIS's positive reputation; and, she has earned respect for her tenacious application of ethics and values; and, has been recognized for her commitment, dependability, and leadership and is held in highest regard by her colleagues; and WHEREAS, Ms. Vipperman will be missed by her peers for her professional role in information technology and for the quality and caliber of her commitment and performance to the Mental Health, Mental Retardation, and Substance Abuse Department. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes the contributions of Ms. Janet R. Vipperman, and extends appreciation for her twenty years of dedicated service to the county, congratulations upon her retirement, and best wishes for a long and happy retirement. 000035 I) CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: January 11, 2006 Item Number: 9.B.3.b. Subiect: Resolution Recognizing Mr. James Ryan Gravitte and Mr. Andrew Edward Buyalos Upon Attaining Rank of Eagle Scout County Administrator's Comments: County Administrator: JIfI! Board Action ReQuested: Adoption of attached resolution. Summarvof Information: Staff has received requests for the Board to adopt resolutions recognizing Mr. James Ryan Gravitte and Mr. Andrew Edward Buyalos, both of Troop 837, upon attaining the rank of Eagle Scout. Preparer: Lisa Elko Title: Clerk to the Board Attachments: . Yes DNO # 000036, RECOGNIZING MR. JAMES RYAN GRAVITTE AND MR. ANDREW EDWARD BUYALOS UPON ATTAINING THE RANK OF EAGLE SCOUT WHEREAS, the Boy Scouts of America was incorporated by Mr. William D. Boyce on February 8, 1910, and was chartered by Congress in 1916; and WHEREAS, the Boy Scouts of America was character, provide citizenship training and fitness; and founded to build promote physical WHEREAS, after earning at least twenty-one merit badges in a wide variety of skills including leadership, service and outdoor life, serving in a leadership position in a troop, carrying out a service project beneficial to his community, being active in the troop, demonstrating Scout spirit, and living up to the Scout Oath and Law; and WHEREAS, Mr. James Ryan Gravi t te and Mr. Andrew Edward Buyalos, both of Troop 837, sponsored by Chester Baptist Church, have accomplished those high standards of commitment and have reached the long-sought goal of Eagle Scout, which is earned by only four percent of those individuals entering the Scouting movement; and WHEREAS, growing through his experiences in Scouting, learning the lessons of responsible citizenship, and endeavoring to prepare himself for a role as a leader in society, Ryan and Andrew have distinguished themselves as members of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes Mr. James Ryan Gravitte and Mr. Andrew Edward Buyalos, extends congratulations on their attainment of Eagle Scout, and acknowledges the good fortune of the county to have such outstanding young men as its citizens. 000037 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: January 11, 2006 Item Number: 9.B.3.c. Subiect: Adoption of Resolution Supporting the Re-designation of Interstate Bicycle Route 1 in Chesterfield County County Administrator's Comments: R~d A~~ c#if County Administrator: Board Action ReQuested: The Board of Supervisors is requested to pass a resolution supporting the re-designation of Interstate Bicycle Route 1 in Chesterfield County. Summarvof Information: Interstate Bicycle Route 1 is a north-south bike route that runs through Chesterfield County. It was established in the 1970s. The construction of Route 288 between powhite Parkway and Lucks Lane severed the route along Coalfield Road. The request for re-designation was made by the Richmond Area Bicycling Association (RABA) via the Richmond Region Citizens Transportation Advisory Committee (CTAC), a committee of the Richmond Area Metropolitan Organization (MPO). The proposed change will utilize Charter Colony Parkway instead of Coalfield Road by continuing the route down Winterfield Road to Route 60, across to LeGordon Drive and Garnett Lane, then to Charter Colony Parkway to Genito Road. In Chesterfield County, the route would remain the same north and south of these termini. Please see the attached map. (Continued on next page) Preparer: R.J.McCracken agen616 Title: Director of Transportation Attachments: . Yes DNO # 000038 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Summary of Information: (continued) Additional changes to the original Interstate Bicycle Route 1 in other jurisdictions are being considered. The process to re-designate the route involves obtaining the approval of the American Association of State Highway and Transportation Officials (AASHTO). The Richmond Region Planning District Commission, RABA, CTAC and the Virginia Department of Transportation will be working to get the re-designation of the route approved, if supported by Chesterfield County. Recommendation: of support. Staff recommends the Board pass the attached resolution Districts: Clover Hill, Matoaca, Midlothian 000039 WHEREAS, Chesterfield County is traversed by Interstate Bicycle Route 1; and WHEREAS, Interstate Bicycle Route 1 is marketed by national organizations and remains popular among bicycle tourists from across the county; and WHEREAS, a new bicycle route option is necessary due to the construction of Route 288 that severed Interstate Bicycle Route 1. NOW THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors supports the re-designation of Interstate Bicycle Route 1 in Chesterfield County so that the route will continue down Winterfield Road to Route 60, across to LeGordon Drive and Garnett Lane, then to Charter Colony Parkway to Genito Road; and BE IT FURTHER RESOLVED, that the Chesterfield County Board of Supervisors supports this proposed change in alignment being submitted to the American Association of State Highway and Transportation Officials for its review and final approval. 000040 Proposed I nterstate Bicycle Route 1 Re-d esig n at io n Existing Route ............ Proposed Change to Route :\ ,"'+'... '" ~tll I' n' -t~~'.../- " '- ' , ¡,-., , s nrn .lbk,bt.UI<4>e<l;lId¡.bt.e ""II "<lU ~'a1lJ' 1-30-05 000041. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: January 11, 2005 Subiect: Item Number: 9.B.4. Allocation from the Utility Inducement Fund to the Economic Development Authority of Chesterfield County to Pay for Extending Existing Public Water Lines to Accommodate the Development of Meadowville Technology Park to Serve the Northrop Grumman Project County Administrator: R~ ,4~~ ~ County Administrator's Comments: Board Action ReQuested: Staff recommends Board of Supervisors to approve $225,000 to be allocated from the Utility Inducement Funds to design and install the water lines to properties on the south side of Meadowville Road; waive the requirement to post a performance bond and the requirement that the county's share of the total cost does not exceed 75%. Summary of Information: The County has adopted a Utility Inducement Program to fund the extension of water and wastewater lines for economic development projects. In continuation of the Department of Economic Development's marketing strategies for the Meadowville Technology Park, and to prepare a site for prospective tenants, it is necessary to move forward with these extensions in order to ensure the properties are ready for development in early 2006. Specifically, this utility project includes 1,892 L.F. of 16", and 180 L.F. of 12" water lines. Preparer: James G. Dunn Title: Director. Economic Development Attachments: DYes .NO # 000042 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meeting Date: January 11, 2006 Budaet and ManaQement Comments: This item requests that the Board consider allocating up to $225,000 from the Utility Inducement Fund to pay for extending public water lines to accommodate the development of the Meadowville Technology Park to serve the Northrop Grumman project. Sufficient funds are appropriated and available in the current Utilities Capital Improvement Plan to pay for the water line extension. Preparer: Rebecca T. Dickson Title: Director. Budaet and Manaaement 000043 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: January 11, 2006 Item Number: 9.B.5. Subiect: Award Construction Contract to Early Sunrise Construction Company for the Hopkins Road Drainage Improvements ¡¿~ A~ ~ of Virginia County Administrator's Comments: County Administrator: Board Action ReQuested: The Board of Supervisors is requested to award a construction contract for the Hopkins Road Drainage Improvements to Early Sunrise Construction Company of Virginia in the amount of $172,490 i to transfer $190,000 from the Board adopted Capital Improvement Drainage Account and to authorize the County Administrator to execute the necessary documents. Summarvof Information: All six easements needed for implementation of the above proj ect were obtained by the Right of Way Section through Deed of Dedication. The project was bid in early Fall and had a bid opening on October 4, 2005 however, the bids were cancelled due to the low bidder being 240% over estimate. The proj ect was re-evaluated, the estimate slightly modified, and re-bid a second time. A bid opening was held on December 7, 2005 with five (5) responsible bidders submitting. The low bid was much lower than previously received and approximately 18% above estimate. Staff Recommendations: Staff recormnends that the Board of Supervisors award a construction contract for the Hopkins Road Drainage Improvements to Early Sunrise Construction Company of Virginia in the amount of $172,490 and authorize the County Administrator to execute the necessary documents. The Board of Supervisors is also requested to transfer $190,000 from the Board adopted Capital Improvement Drainage Account into the Hopkins Drainage Improvement account. District: Dale Preparer: Richard M. McElfish . Yes Title: Director. Environmental Enaineerina Attachments: DNO # 000044 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meeting Date: January 11,2006 BudQet and ManaQement Comments: This item requests that the Board award a construction contract to Early Sunrise Construction Company of Virginia for the Hopkins Road Drainage Improvements Project in the amount of $172,490. The Board is also requested to transfer $190,000 from the Miscellaneous Drainage Account to cover costs associated with this project. The Hopkins Road Drainage Project was included in the Adopted Capital Improvement Program for FY2005 and FY2006 and was allocated a total of $100,000. Due to the time required to obtain easements for proj ects, funding is typically not moved to each respective drainage project until such time as funding is needed for design and/or construction of the drainage improvements. Sufficient funds are available to transfer from the Miscellaneous Drainage Account as a result of other projects being delayed due to the inability to obtain the necessary easements and savings realized from completed projects. As the easements are obtained on the projects that have been delayed, those projects will move forward. Preparer: Rebecca T. Dickson Title: Director. BudQet and ManaQement 000045 Printed by: GIS Parcel Map of Chesterfield County Chesterfield County assumes no legal responsibility for the information contained on this map. This map is not to be used for land conveyance. The horizontal data is based on the V A State Plane Coordinate system, NAD 1983. The topographic information is based on 1989 photogrammetry and NA VD29. o Feet 400 100 200 4124 4100 7325 7401 7409 7417 7425 Copyright e 2005 Chesterfield County 000046 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: January 11, 2006 Item Number: 9.B.6. Subiect: Appropriation of $398,368 in FY2006 from the Virginia Mental Health, Mental Retardation, and Substance Abuse Services Department for the Chesterfield Communi ty Services Board for Additional Funds for the Regional Crisis Stabilization and Residential Treatment Program County Administrator's Comments: f"J l ¡ «'<J¿L ~-cl.. ~~ County Administrator: c/fqtc Board Action ReQuested: The Board of Supervisors is requested to appropriate $398,368 in revenue and expenditures for the Chesterfield Community Services Board in connection with the Regional Crisis Stabilization and Residential Treatment Program. Summarvof Information: Additional funds have been received as part of the state's regional reinvestment initiative. The state has awarded the Chesterfield Community Services Board additional funds to use as the lead agency for a regional behavioral health service that serves persons referred from state Health Planning District IV CSBs. Community Services Board in Region IV (Chesterfield, Crossroads, Goochland/Powhatan, Hanover, Henrico, and Richmond) refers persons in need of crisis psychiatric care, but not to the level that requires more expensive hospital care. In addition to crisis stabilization, residential treatment services for persons with co-occurring substance abuse and mental health disorders are provided. This regional service is contracted and located on the Central State Hospital campus. Preparer: GeorQe Braunstein Title: Executive Director Attachments: . Yes DNO # 000047 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meeting Date: January 11, 2006 BudQet and ManaQement Comments: The Community Services Board (CSB) is requesting the acceptance and appropriation of $398,368 in additional funds from the federal government and from the State Department of Mental Health, Mental Retardation, and Substance Abuse Region IV Re-investment funds to establish and manage a contracted crisis stabilization and substance abuse residential treatment program to be housed at Central State Hospital. On August 24, 2005 the Board approved the appropriation of $458,332 in state funds specifically awarded to the Chesterfield County CSB for this program. Subsequently, it was determined additional resources would be needed for the service to meet the anticipated demand. The Region IV CSBs and state awarded additional federal funds for the project to the Chesterfield CSB. Since the county will act as the program's fiscal agent, all funding will flow through the county and therefore needs to be appropriated. No additional local funding is expected to be required. These funds were not originally included in the FY06 adopted CSB budget, but will be included in the FY07 budget. Preparer: Rebecca T. Dickson Title: Director. Budaet and Manaaement 000048 · CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: January 11, 2006 Item Number: 9.B.7.. Subiect: Award of Contract for National Incident Management System (NIMS) Assessment, Training, and Function Exercises to SERCO and Resource Consultants, Incorporated County Administrator1s Comments: R/U-~J A~ ~ County Administrator: Board Action ReQuested: Recommend that the Board of Supervisors approve a contract not to exceed $124,921 for NIMS Implementation Assessment to SERCO and Resource Consultants, Inc. Summarvof Information: The Richmond Urban Area Security Initiative (RUASI) grant awarded by the Department of Homeland Security (DHS) in 2004 included NIMS assessment and training for all of the five participating localities (Chesterfield, Goochland, Hanover, Henrico and Richmond). The purpose of this contract is to undertake detailed assessments of NIMS readiness locality by locality and to identify training and preparedness gaps for the RUASI to address and close. The contractors, SERCO and Resource Consultants, Inc., were selected because of their technical and hands-on expertise in NIMS. The DHS mandates that all RUASI participants use NIMS as a part of the grant requirements. Funds for this contract are available from the $6.5 million appropriated from the DHS grant. Preparer: Bradford S. Hammer DYes Title: Deputy County Administrator Attachments: .NO #000049 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meeting Date: January 11, 2006 BudQet and ManaQement Comments: This item requests that the Board approve a contract between Chesterfield County and SERCO and Resource Consultants, Inc. in an amount not to exceed $124,921 for National Incident Management (NIMS) assessment, training, and function exercises. The contract will be funded through the Regional Urban Area Security Initiative Grant received in June of 2004. The Board approved the receipt and appropriation of the grant after a public hearing held on October 13, 2004. Preparer: Rebecca T. Dickson Title: Director, Budaet and Manaaement 000050 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: January 11, 2006 Item Number: 9.B.8. Subiect: Approval of Revised Water Contract for Kimlynn, Contract Number 02-0374 County Administrator's Comments: County Administrator: ¡{,~J A-~~ ~ Board Action ReQuested: Staff recommends that the Board of Supervisors approve this revised contract and authorize the County Administrator to execute any necessary documents. Summary of Information: This project includes the extension of 3,050 L.F.± of 12" oversized water lines and 720 L.F.± of additional 12" water lines. The Developer is required to have an 8" water line to serve his development. Staff has requested the additional work to provide the much needed redundancy within the Utilities Department's public water system and has requested that the water lines be oversized to provide service to adjoining properties. In accordance with the ordinance, the Developer is entitled to refunds for the construction cost of the oversizing and additional work. The Board approved the original contract on September 21, 2005 and staff is requesting that the revised contract be approved. Developer: KDK Investment Group, Inc. Contractor: Bookman Construction Company, Inc. Contract Amount: Estimated Estimated Estimated Estimated County Cost for Additional Improvements..... $55,094.00 County Cost for Oversizing .................. $29,505.00 Developer Cost ........ . . . . . . . . . . . . . . . . . . . . . $107,729.50 Total ...................................... $192,328.50 Code: Cash Refund - Additional Improvements Cash Refund - Oversizing 5B-572WO-E4C 5B-572WO-E4C District: Dale Attachments: J. Edward Beck. Jr. . Yes Title: Assistant Director of Utilities Preparer: DNO # 00005 VICINITY SKETCH Kimlynn County Project #02-0374 ~ .;þ''''"'''-- -"'1'''' c:>----~__ r /J N .- ,..:;:._,0_;:-0, w 1{~.'.: ·~~·.-...·.'..ï~ E ,7:;;ç ";'~T'::'- s Chesterfield County Department of Util~ies . Illcl eq,ak 1t57.891>et 000052, 6) CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: January 11, 2006 Item Number: 9.B.9. Subiect: Request to Vacate and Rededicate a Sixteen-Foot Sewer Easement Across the Property of Southshore Shops, LLC County Administrator's Comments: R~J ß~ ~ County Administrator: Board Action ReQuested: Authorize the Chairman of the Board and County Administrator to execute an agreement to vacate and rededicate a 16' sewer easement across the property Southshore Shops, LLC. Summary of Information: Southshore Shops, LLC, has requested the relocation of a 16' sewer easement across its property. Staff has reviewed the request and recommends approval. District: Clover Hill Preparer: John W. Harmon Title: Rioht of Way Manaoer Attachments: . Yes DNO # 000053 VICINITY SKETCH REQUEST TO VACATE AND REDEDICATE A SLXTEEN FOOT SE"TER EASElVIENT ACROSS THE PROPERTY OF SOUTHSHORE SHOPS LLC ~~ ?-'P 'rÌS~O Soùi l.0 I>O°+.: ~o ~ :;¡.~ i€." ~'\ &f.0 ¢) 'R,.CŠ' \; 0..\.'\ ~ o~~ ~ LAKE HARBOUR DR ~ f> ~Cj ~"" ç,O <fi> ff "t n ~ J: ~ (S) OURV-\) «~~~ (j ()~ ~ ~ ~ !t C!J ~ TROPHY6UCK Q, CT I%} ~ !5 Q .Q:'ll:' OJ N -.- w ,fS;b...~'~:-~'.:i'¡. E ,.~~ ~"'T::"~'-' S Chesterfield Count\' Department of Utilities . II,cl e qla. õ66,67 fie t 000054 iãlll Ie d I I -'AMIIIIO.--. I 'I' I ' ~ iil dIUJII~11 =-~-æ!':..I ¡iidll ~ I'~~I¡ ~ il~l:i SI. II '-IC' .".-4· . ij , ~II II I II I II Ii! JIIi I-Ii I' I II~il 1!'1~1 " I II i Ii -, . . - C) "6 . (J (I) I 000 55 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: January 11, 2006 Item Number: 9.B.10. Subiect: Request to Quitclaim a Variable Width Storm Water Management System/Best Management Practice (BMP) Easement Across the Property of River Forest Development Company, LLC County Administrator's Comments: 12~~ 4~ County Administrator: ~ Board Action ReQuested: Authorize the Chairman of the Board of Supervisors and the County Administrator to execute a quitclaim deed to vacate a variable width SWM/BMP easement across the property of River Forest Development Company, LLC. Summary of Information: River Forest Development Company, LLC has requested the quitclaim of a variable width SWM/BMP easement across its property as shown on the attached plat. Staff has reviewed the request and approval is recommended. District: Bermuda Preparer: John W. Harmon Title: Riaht of Way Manaaer Attachments: . Yes DNO # 000056 VICINITY SKETCH REQUEST TO QUITCLAIlVI A VARIABLE \'IDTH S\Vl\·f/BIVIP EASE~IENT ACROSS THE PROPERTY OF RIVER FOREST DEVELOP~IENT COl\1PANY LLC ~1)RIDGE ?1¡t\!'1~ \.~o IRON BRIDGE RD RIVING 1ì ON DR v\~ f Q. I- !:!:I ~ o ~ t> .::> to ~ $ ...¡ CARVER HEIGHTS DR z m z :Þ Q ~ < m r Z N :i-,,"~4'>, w.i.,. ...".,.'.iì¡.E !'L",' ;',,"/ ""r" s Chesterfield County Department of Utilities . IIIC¡ Iqlak 0366.67 tit 000057 ~ œr" ~ ¡ ä ..1 -- ..f'.JI.Û- · II~I i I :ï11~' I .. pi~iMII~~I! ~.~¡~;I ~~ I J~·m I~~III¡ p' i. II I : , I I I I I I : : I I I I I l' ! J: \ I!~ '1 \ ~~ ~Ð~e . IS ! ¡¡¡il II I! tl~ i~~ ~ ill ~", P. ~ Ii , ~ ¡Iiii I.'. I' - , 000058 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: January 11, 2006 Subiect: Item Number: 9.8.11.4.., County Administrator's Comments: Acceptance of Parcels of Land for Meadowville Lane from Economic Development Authority of the County of Chesterfield j(~~,l.~·e ~J:t the County Administrator: Board Action ReQuested: Accept the conveyance of parcels of land containing a total of 2.536 acres from the Economic Development Authority of the County of Chesterfield formerly known as the Industrial Development Authority of the County of Chesterfield, and authorize the County Administrator to execute the deed. Summary of Information: Staff requests that the Board of Supervisors accept the conveyance of parcels of land containing a total of 2.536 acres for Meadowville Lane. This dedication is for construction of an interior roadway within Meadowville Technology Park and will be part of the State secondary system of highways. Approval is recommended. District: Bermuda Preparer: John W. Harmon Title: Riaht of Way Manaaer Attachments: . Yes DNO # 000059 VICINITY SKETCH ACCEPTANCE OF PARCELS OF LAND FOR l\fEADO\VVILLE LANE FROM: THE ECONOl\flC DEVELOPl\'IENT AUTHORITY OF THE COUNTY OF CHESTERFIELD FORlVIERL Y KNO\VN AS THE INDUSTRIAL DEVELOPl\fENT AUTHORITY OF THE COUNTY OF CHESTERFIELD 't. ~ ~ ~ ~ ~ 1, t ~ ?'~ ~ N !- W .¡¡:st.i:.,.:o'", -.t. ..'.. V.I~ E I,~~:~, "'r'·' s Chesterfield County' Department of Utilities . IlIel eqla. 833.33 tet 000060 ~ ~ ~" -p !; ¡Idll .1:111 ~....~ ~ !¡~III _. II~I'I ¡¡ I · I I!§ ~ :1 . !~ j~1 ~II '. C) 'I. II I ~ IUil MATOf UN!! .. sj -~ . ..-.- S Ii I¡I~I 1=11 61. . I i I~I: ~ a I,.... a .. ~! - ~ ~ I~' !; I II ~I ~ ~ C i - . ~ ¡I· ;0 E III ~ I il! II l'ill .11" I) CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: January 11, 2006 Item Number: 9.B.11.b. Subiect: Acceptance of a Parcel of Land Along Robious Road from Belvedere Properties, LLC County Administrator's Comments: K~~ 4¡pfJ~~ c/!SR County Administrator: Board Action ReQuested: Accept the conveyance of a parcel of land containing 0.063 acres along Robious Road from Belvedere Properties, LLC, and authorize the County Administrator to execute the deed. Summary of Information: Staff requests that the Board of Supervisors accept the conveyance of a parcel of land containing 0.063 acres for a turn lane along Robious Road (State Route 675) from Belvedere Properties, LLC. This dedication is for the development of Village Bank-Robious Road. District: Midlothian Preparer: John W. Harmon Title: Riaht of Way Manaaer Attachments: . Yes DNO #000063 VICINITY SKETCH ACCEPTANCE OF A PARCEL OF LAND FOR A TI1R.N LANE ALONG ROBIOlTS ROAD FROl\i BELVEDERE PROPERTIES LLC GUI Ol YMP o tr 1, BEL ERE VISTA LN o ~ 2, BELLA VERDE CI R DUNNeR 3, FONTANA RUN 4, BELLAVISTA RUN 5. MARBLE HEAD CT 6, HOMESTEAD CT 7. S RED LION CT 8. RED LION PL 9. I RON DALE RD GREENSPRJNG RD N .-.;.='" w,j.:.' ..)~E ~':.~r~'/ s Chesterfield County Department of Util~ies . 111Cl oqla. 666.67 "01 000064 .11 I I MNI!MIM :uAnt.IQ "'~J_ I IJ11111111'1111111111 AI ~ ':'.:"- .. I. , 1'1'1, ·f I' II f JJ,'=lL-,.0l.::'1IJf7£ 1.11 I I II II IlIh t ...lIh .... ___ III ...., I 4~ 8 f ,.. "~ I i ~ Ilfi ........ ...... , I I I I t ~ I III . I!i I II I . I itr~ I I . . .- Q) "6 1*11" '. . u en ~I ~ a I ... ;; i ~ I ~·r !II ~I I !R i1 () I =I~i I .81 .1 ~ ,'. II- II;·" Ii ~i'~ I I ø -I la' I ~; ~ IUd. III !irl" h !Ifi¡ ~..~ ~ .'. I ::I III ,. If. " 000065 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: January 11,2006 Item Number: 9.B.11.c. Subiect: Acceptance of a Parcel of Land for Proposed Brattice Mill Road, Brattice Mill Court and Brattice Mill Place from ASC Land Corporation County Administrator's Comments: ¡(&¿.~J 4~~cx;/-6¡J c/~ County Administrator: Board Action ReQuested: Accept the conveyance of a parcel of land containing 8.129 acres for proposed Brattice Mill Road, Brattice Mill Court and Brattice Mill Place from ASC Land Corporation, and authorize the County Administrator to execute the deed. Summary of Information: Staff requests that the Board of Supervisors accept the conveyance of a parcel of land containing 8.129 acres for proposed Brattice Mill Road, Brattice Mill Court and Brattice Mill Place from ASC Land Corporation. District: Ma toaca Preparer: John W. Harmon Title: Riaht of Way Manaaer Attachments: . Yes DNO # 000066 VICINITY SKETCH ACCEPTANCE OF A PARCEL OF LAND FOR PROPOSED BRATTICE l\DLL ROAD, BRATTICE l\m.L COURT AND BRATTICE MILL PLACE FROl\I ASC LAND CORPORATION N W_, S Chesterfield County Department of Utilities I) II,e. eq,alJ E6~,1 ~ 'Ret 000067 ~ ~'I .J~2 J jl! __ I ;;;,.. ~ . ...~~ /'" il.J ~il 1¡1. ~II~ If Iii a J 000068 11.1 r-ii I ~d I - UII I ]1;1 ! Q ~ ~d I il.·þ I - I ~~t;. . :a;)~ u ""'t I ¥"(.-wP . i I I 1 !I~ ~: 11.1 riil ~ ~ d (ØCMI) I - 00 . - 4ll-G .,..." (ø eM! ) hi I ¡"I ] I, ~ I & hi I ¡"I ] II .01'111 ~&II p ¡'I~ ",,, .Þ , ....'" ¡,'~ '1:~. ~ 'I?;~ ..... if .. "'10 . , ..,I. ". .., ...,1. hll ¡"I !II ] I. ~&Ip Ii" 4 ~ ¡¡ :Ii II Ie ... - I . I I ) I I 'i -I ªI ~I .!!j c o ~ I ! I CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: January 11, 2006 Item Number: 9.B.12. Subiect: Approval of a Change Order to Daniel and Company Incorporated for Additional Earthwork Undercut at the Police Evidence Building in the Amount of $55,738 County Administrator1s Comments: ;(~d A-~ ~ County Administrator: Board Action ReQuested:. Authorize the County Administrator to execute a change order in the amount of $55,738 to Daniel and Company Incorporated, for additional earthwork undercut at the new Police Evidence Building. Summary of Information: Poor soil conditions were encountered as the contractor completed the base for the parking lot for the Police Evidence Building. Correction of this condition involved removing additional material and backfilling with an engineered fill material. Preparer: Francis M. Pitaro Title: Director. Department of General Services Attachments: DYes .NO I ðOOO?1. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meeting Date: January 11, 2006 Budoet and ManaQement Comments: This item requests the Board to approve a change order to Daniel and Company in the amount of $55,738 for additional earthwork at the new police evidence building. The current appropriation in the Police Evidence/Property Storage Building is insufficient to fund these improvements, however, funds are currently available to transfer from the proj ect budget for the Public Safety Training Center at Enon. The Proposed FY2007 - 2012 Capital Improvement Program (scheduled to be presented to the Board in January 2006) will restore funding to the Enon project. Preparer: Rebecca T. Dickson Title: Director, Budaet and Manaaement 000072 I) CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: January 11, 2006 Subiect: Item Number: 9.B.13. Rescind Authorization for T-Mobile to Apply for Conditional Use or Conditional Use Planned Development for Communications Antennae to be Installed on County Property at Monacan High School County Administrator's Comments: County Administrator: t/t!æ Board Action ReQuested: Rescind authorization for T-Mobile to apply for conditional use or conditional use planned development for communications antennae to be installed on County property. Summary of Information: On June 22, 2005 the Board of Supervisors authorized T-Mobile to apply for conditional use or conditional use planned development for communications antennae to be installed on county property at Monacan High School. Mr. Warren has received letters from the Monacan High School PTSA, Gordon Elementary School PTA and Dianne Pettitt, Clover Hill School Board Representative requesting that the authorization be rescinded. District: Clover Hill Preparer: John W. Harmon Title: Riaht of Way Manaaer Attachments: DYes .NO # ,'\ uQQ073 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: January 11, 2006 Item Number: 9.B.14. Subiect: Appropriation of $94,600 in State Wireless 911 Services Board Funds to Address Department Needs Related to the County's Automated 911 System County Administrator1s Comments: R~ 4~~ County Administrator: ~ Board Action ReQuested: Appropriate $94,600 in state wireless 911 funds to address department needs related to the county's automated 911 system. Summarvof Information: The Emergency Communications Center receives funding from the Virginia Wireless E911 Services Board annually for taking wireless 911 calls locally. The county receives these funds on a quarterly basis. At the end of the fiscal year, the county must demonstrate that the state funds were spent on wireless 911 related items. The Wireless Board reimburses localities if the locality spends more than the original allocation. This is the case for Chesterfield. The state Wireless Board will reimburse Chesterfield and as a result, the county will have excess revenues over the amount originally budgeted which needs to be appropriated. Using the $94,600, the Emergency Communications Center will be able to address several needs, including replacement of personal computers and software, as well as costs related to the department's career development plan. Preparer: Barbara Mayfield Title: Director Attachments: . Yes DNO # 000074 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meetjng Date: January 11, 2006 Budaet and ManaQement Comments: The Emergency Communications Center is requesting the appropriation of $94,600 in Virginia Wireless E911 Services Board funds. These funds will be received and will result in excess revenues over appropriations. These funds will become available in early 2006 and should be appropriated. The department has requested the funds be used to purchase replacement PCs, software and for the department's career development plan. Preparer: Rebecca T. Dickson Title: Director. BudQet and ManaQement OOOO~(5 I) CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 3 Meeting Date: January 11, 2006 Item Number: 10.A. Subiect: Developer Water and Sewer Contracts County Administrator's Comments: County Administrator: d Board Action ReQuested: The Board of Supervisors has authorized the County Administrator to execute water and/or sewer contracts between County and Developer where there are no County funds involved. The report is submitted to Board members as information. Summary of Information: The following water and sewer contracts were executed by the County Administrator: 1. Contract Number: Project Name: 03-0256 Summerford - The Woods, Section E Developer: B. J. Summerford, LLC Contractor: R.M.C. Contractors, Inc. Contract Amount: Water Improvements - Wastewater Improvements - $95,855.00 $190,770.00 District: Matoaca Preparer: J. Edward Beck. Jr. Title: Assistant Director of Utilities Attachments: DYes .NO # 000076 Agenda Item January 11, 2005 Page 2 2. Contract Number: Project Name: Developer: Contractor: Contract Amount: District: 3 . Contract Number: Project Name: Developer: Contractor: Contract Amount: District: 4. Contract Number: Project Name: Developer: Contractor: Contract Amount: District: 5. Contract Number: Project Name: Developer: Contractor: Contract Amount: District: 03-0277 Lampe Offices and Warehouses - Jeff Davis Apple Storage Jeff Davis, LLC Bookman Construction Company Water Improvements - Wastewater Improvements - Bermuda 03-0368 Forest View - The Vineyard, Section 2 Forest View Development, Inc. William M. Harmon Contractors Water Improvements - Wastewater Improvements - Matoaca 04-0122 Woodlake Place - 14908 Hull Street Road Goodland Hull Street, LLC possie B. Chenault, Incorporated Water Improvements - Wastewater Improvements - Matoaca 04-0278 Watermill, Section 4 Centex Homes Castle Equipment Corporation Water Improvements - Wastewater Improvements - Matoaca $151,945.00 $44,748.00 $38,088.75 $49,564.60 $8,400.00 $11,150.00 $188,777.00 $269,003.31 000077 Agenda Item January 11, 2005 Page 3 6. Contract Number: Project Name: Developer: Contractor: Contract Amount: District: 7. Contract Number: Project Name: Developer: Contractor: Contract Amount: District: 8. Contract Number: Project Name: Developer: Contractor: Contract Amount: District: 05-0194 Sommerville, Lots 29 and 30 Thomlin 3, LLC Piedmont Construction Company, Inc. Water Improvements - Wastewater Improvements - Midlothian 05-0207 BDC - Busy Street Mid-City Associates, LLC Richard L. Crowder Construction Company Water Improvements - Wastewater Improvements - Midlothian 05-0210 Chili's at Jefferson Davis Highway Chesapeake Food, Incorporated Duke Contracting of Virginia, Incorporated Water Improvements - Wastewater Improvements - Bermuda $5,200.00 $20,000.00 $38,501.32 $8,238.82 $27,515.00 $3,900.00 000078 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: January 11, 2006 Item Number: 10.B. Subject: Status of General Fund Balance, Reserve for Future Capital Projects, District Improvement Fund, and Lease Purchases County Administrator1s Comments: County Administrator: ~ Board Action ReQuested: Summarvof Information: Preparer: Lane B. Ramsey Title: County Administrator Attachments: . Yes DNO # .yv0079 CHESTERFIELD COUNTY UNDESIGNATED GENERAL FUND BALANCE January 11, 2006 BOARD MEETING DATE DESCRIPTION AMOUNT BALANCE 07/01/05 FY2006 Actual Beginning Fund Balance $56,277 ,458 07/01/05 Budgeted addition to Fund Balance 1,000,000 $57,277 ,458 11/09/05 Comprehensive Services year-end FY05 and projected year- end FY06 fund balance shortfalls (384,700) $56,892,758 11/09/05 Public Safety Pay Adjustments (one-half the cost) (725,800) $56,166,958 11/09/05 Access Chesterfield Transportation Program (300,000) $55,866,958 11/09/05 Henricus dock replacement - 2007 Celebration (45,000) $55,821,958 11/09/05 Partial funding for elevator replacement in five-story Administration Building (250,000) $55,571,958 11/09/05 School Health Nurses - additional costs in FY06 (76,700) $55,495,258 11/09/05 Comprehensive Services year-end FY05 and projected year- end FY06 fund balance shortfalls (Schools) (301,300) $55,193,958 11/09/05 Property Tax and Assessor System Enhancements (Schools) (437,955) $54,756,003 11/09/05 School Health Nurses - additional costs in FY06 (Schools) (54,600) $54,701,403 11/09/05 Reserve excess revenue for capital expenditures in FY2006 (Schools) (5,183,654) $49,517,749 11/09/05 Reserve expenditure savings for capital expenditures in FY2oo6 (Schools) (1,143,689) $48,374,060 11/09/05 Reserve excess property taxes for non-recurring capital items in FY2007 (County) (2,400,577) $45,973,483 11/09/05 Reserve other excess revenue for non-recurring capital items in FY2007 (County) (318,378) $45,655,105 11/09/05 Reserve expenditure savings for non-recurring capital items in FY2oo7 (County) (255,105) $45,400,000 11/09/05 Projected Undesignated Fund Balance through FY2007 $45,400,000 000080 CHESTERFIELD COUNTY RESERVE FOR FUTURE CAPITAL PROJECTS TRADmONALLY FUNDED BY DEBT January 11, 2006 FOR FISCAL YEAR 2005 BEGINNING JULY 1, 2004 4/14/2004 4/14/2004 7/28/2004 8/11/2004 9/3/2004 10/13/2004 10/13/2004 10/13/2004 11/10/2004 3/23/2005 4/13/2005 FY05 Budgeted Addition 9,600,000 11,122,692 (8,505,014) 2,617,678 (65,000) 2,552,678 (250,000) 2,302,678 FY05 Capital Projects Pre-developrœnt studies for Cloverleaf Mall Deposit on acquisition of the mall buildings at Cloverleaf Mall Purchase of public safety equiprœnt for search and rescue, natural disasters and other erœrgency situations (59,600) 2,243,078 Operating costs associated with Cloverleaf Mall for 2004/2005 (500,000) 1,743,078 Debt Service costs associated with IDA loan for Cloverleaf Mall (300,000) 1,443,078 Other Cloverleaf Mall operating costs (including costs associated with the acquisition of additional property) (250,000) 1,193,078 Woodmont Drive road and waterline repairs resulting from damage from Tropical Storm Gaston (30,455) 1,162,623 Woodmont Drive road and waterline repairs: bids exceeded staff estimates (6,711) 1,155,912 Chesterfield Aviation Museum 1,006,612 (149,300) 6/22/2005 Transfer to Schools: Cosby Road High School generator (150,000) 856,612 FOR FISCAL YEAR 2006 BEGINNING JULY 1, 2005 4/13/2005 FY06 Budgeted Addition 9,492,000 10,348,612 4/13/2005 FY06 Capital Projects (8,710,500) 1,638,112 8/24/2005 Battery Dantzler Road Extension (125,000) 1,513,112 000081 ~- = = ,...¡ I' f't') ,...¡ ~ 8 ... ~ N N ~ I' ~ "= e I' ~ ,...¡ ,...¡ QO II') = ~ '^ ... ... ... ~ ~ ~ S; ,...¡ r::< ~ I' I' ,...¡ ~"E .! = = = === = = 0 0 0 0 0 ="= Ë iš ~ < ~,...¡ ,...¡ ..... ,...¡ 00 ~J ~ ~ 00 ('t) 0 ~ ('t) 0 = tr) 0\ \0 t' ('t) Q 00 oo~ Cfl 00 0\ ~~ {I. .s ó ('t) - r-: r-: "= N - - - - ~ = ~ o~ = ~ u~ ~ Q ~ "' ~ ,...¡ ~o,...¡ ~ ~ t> ~ = ~ 8 8 8 8 8 8 ~ ~ æ Ë E-o ~ = tr) tr) tr) tr) tr) v:. OOE-o""" oó oó oó oó oó ('t) ~u ~ ~ ~ ~ ~ - ==== uE-o 00 < ~ Q f ; 0\ 0 ('t) \0 0\ æ ~ t' N tr) ~ t' >0 q q 0 tr) ~ - tr) Ñ ..¿ - ið N ~ \0 \0 ~ ~ ~ = "= = ... = ... = ~ == ; ... ... 1 .c ~ CJ ... ... .s ... 'C ~ ~ = ... ~ .!! -= = {I. ~ .s = ... = ... ~ ~ Q == U Q U 000082 Prepared by Accounting Department December 31, 2005 SCHEDULE OF CAPITALIZED LEASE PURCHASES APPROVED AND EXECUTED Outstanding Date Original Date Balance Began Description Amount Ends 12/31/05 04/99 Public Facility Lease - Juvenile Courts Project $16,100,000 11/19 $11,270,000 1/01 Certificates of Participation - Building Construction, Expansion and Renovation; Acquisition/Installation of Systems 13,725,000 11/21 10,045,000 04/01 School Copier Lease #2 - Manchester High School 20,268 03/06 1,257 03/03 Certificates of Participation - Building Construction, Expansion and Renovation 6,100,000 11/23 5,460,000 03/04 Certificates of Participation - Building Construction, Expansion and Renovation; Acquisition/Installation of Systems 21,970,000 11/24 20,830,000 10/04 Cloverleaf Mall Redevelopment Project 9,225,000 10/06 9,225,000 11/04 School ArchivallRetrieval System Lease 21,639 01/08 15,114 12/04 Energy Improvements at County Facilities 1,519,567 12/17 1,519,567 12/04 Energy Improvements at School Facilities 427,633 12/10 427,633 5/05 Certificates of Participation - Building Acquisition, Construction, Installation, Furnishing and Equipping; Acquisition/Installation of Systems 14.495,000 11/24 14.495,000 TOTAL APPROVED $83.604.107 $73.288.571 AND EXECUTED PENDING EXECUTION Approved Description Amount 000083 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: January 11,2006 Item Number: 10.C. Subiect: Roads Accepted into the State Secondary System County Administrator's Comments: ~tnI/I1I{",-J Aff"~ d# County Administrator: Board Action ReQuested: Summarvof Information: Preparer: Lisa H. Elko Title: Clerk to the Board Attachments: . Yes DNO # CJ()008~ V') "I' ~ 0/) 0/) 0/) 0/) 0/) 0/) 0/) <::::> .:: 0 0 0 0 0 0 0 I 0 0 0 0 0 0 0 '-' - ~ N ~ ~ ~ N ~ ~ ~ Vi Vi Q ~ 0/) 0/) 0/) 0/) 0/) I .... :::::: 0\ ¡.:¡ -. rJ1 C 0/) 0/) 0/) 0/) 0/) 0/) 0/) 0 .:: 0 0 0 0 0 0 0 0 0 0 0 0 0 0 "'> = - N ~ ~ ~ ~ N ~ -= --- --- <::::> ~ <::::> - Q N ~ N N N ~ N "" ~ '" Õ; Õ; Õ; Õ; Õ; Q ~ 0\ 0\ ",>' ~ -. .... .c '" "'" M N r- '0 0 00 0 '" - ~ N 0 0 0 00 ~ ~= 6 6 6 6 6 6 6 6 ¡;; c ::Ë '" ~ <.J ....:¡ '" C) ~ '" a 5 :s bJ) 1: ~ ~ E ..2: ~ M :;¡ ~ a ,,; r- c:z::¡ CI 0\ 0 0/) 0\ 6 .5 '" ..>< 5 0/) ,S; ~ .. Ö M .. 5 Q, ~ '- f- 0 U bJ) t: 0/) ,,; r- C a .. CI ,,; ~ §- 5 OJ) U '0 .c '" '" 0/) .. '" U ~ :> "0 .. c¿ ¡:; ci3 '- "0 - '" u '- u ~ Ö Ci '" '" '" '" Z "'S -¡;¡ f- .. 'f Ci 'f 0 ~ ;;: OJ) .. .. 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Q N e :::: ", C -:::: ~ = .. = .. <.J ~ .:: Q .. .. .. .. .~ '2 ..... ;:: ;;- ;;- .. ü ;;- ;;- ~ \j - '¡: '¡: ;;- '- '¡: '¡: - "" ~ .CI :s ... 0 ... 0 =: Q) CI CI '¡: CI CI Q) "C "C rr, Q) .. CI '" rr, Q) "" Q, -< '" '" ¡;; ~ ¿- OJ) OJ) ..>< .. .. Q) =~ OJ) c.. .ó:! .ó:! .ó:! ~ ~ :: Q) .. "0 "0 "E Q) Q) .. 8 '- Q) ;::.. Q :> :> u '" '" :> "CI ... Ci Ci Ci ... ,~ ~ ", Q,¡ e" e" - bJ) '- '- .. .. Q) .. '- Q,) bJ) Q) ~ ~ Q) ~ '" ~ I;: '" c OJ) OJ) OJ) OJ) "" ~ i)J) U) U) .ó:! .ó:! .ó:! .ó:! i)J) U) ,!:¡ ~ '"' 8 ~ ~ Q) .. ~ .. .... QI;) Q,) .c ..<:: ..<:: ;> :> :> ..<:: ~ :::: ..... ~ U ;; u u > ;; U ~ ~ Z ~ Q,) 8 ... ... ..::: .c - Q) Q) ;;; U U Q, Q, - - Q, - '" '" '" Q) Q) ~ ..... ", ..... .c .c ~ - Q rJ1 rJ1 U U '" 1: ~ ;:¡ <.J ..... ..g ~ = & = ,::¡ Q ~OOOOB5 ~ u CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meetin Date: Januar 11 2006 Item Number: 15.A. Subiect: Resolution Recognizing Major John D. Harrill III, United States Marine Corps County Administrator's Comments: County Administrator: c/ØI( Board Action ReQuested: Mr. Barber has requested that the Board of Supervisors publicly recognize the extraordinary courage and commitment of Major John D. Harrill III. Summary of Information: This resolution will recognize Major John D. Harrill III publicly for his extraordinary courage and commitment and thank him for his gallant service to his country. Preparer: Donald J. Kappel Title: Director. Public Affairs Attachments: . Yes DNO # 00008 RECOGNIZING MAJOR JOHN D. HARRILL III, UNITED STATES MARINE CORPS WHEREAS, on September 11, 2001, the United States, and the world, were stunned when terrorists hijacked airplanes, crashing one in Pennsylvania and attacking the World Trade Center in New York City and the Pentagon in Washington, D.C., killing and injuring thousands of people; and WHEREAS, as a result of these attacks, the United States military entered into a war against terrorists and regimes that sponsor terrorism; and WHEREAS, this military response has included numerous missions in Afghanistan, Iraq and elsewhere; and WHEREAS, each of these operations was conducted to make the United States, and the world, safer; and WHEREAS, among the hundreds of thousands of military personnel mobilized for this war effort was Major John D. Harrill III, United States Marine Corps, who answered the call to duty unflinchingly and honorably; and WHEREAS, in April 2004, Major Harrill was serving as battalion operations officer with the 2nd Battalion, 4th Marine Regiment, 1 at Marine Division in Ramadi, Iraq, tasked with the mission of preventing the fall of this city of 450,000, when his unit was ambushed by thousands of insurgents, and in fierce fighting, his battalion suffered 14 dead and many wounded, and killed between 500-600 of the enemy; and WHEREAS, for his actions during the seven-hour battle, in which he personally destroyed enemy machine-gun and rocket-propelled-grenade posts, Major Harrill was awarded the Silver Star Medal, the nation's third-highest award for gallantry in combat; and WHEREAS, Major Harrill is now serving as the Commanding Officer of Marine Corps Recruiting Station, Richmond, Virginia; and WHEREAS, Major Harrill and his family currently reside in Midlothian. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 11th day of January 2006, publicly recognizes the extraordinary courage and commitment of Major John D. Harrill III, thanks him for his gallant service to his country, and is proud to have him and his family as residents of Chesterfield County, Virginia. AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented to Major Harrill, and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. 000087 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: January 11,2006 Item Number: 15.B. Subject: Resolution Recognizing Ms. Sarah Evelyn McClenny, Troop 3150, Upon Attaining the Gold Award County Administrator's Comments: County Administrator: c/8f Board Action ReQuested: Adoption of attached resolution. Summary of Information: Staff is requesting the Board of Supervisors recognize Ms. Sarah Evelyn McClenny, Troop 3150, Upon Attaining the Gold Award. Ms. McClenny will be present at the meeting, accompanied by members of her family, to accept the resolution. Preparer: Lisa H. Elko Title: Clerk to the Board Attachments: . Yes DNO # 000088 RECOGNIZING MS. SARAH EVELYN McCLENNY UPON ATTAINING THE GOLD AWARD WHEREAS, the Girl Scouts of the United States of America is an organization serving over 2.6 million girls and was founded to promote citizenship training and personal development; and WHEREAS, after earning four interest project patches, the Career Exploration Pin, the Senior Girl Scout Leadership Award, the Senior Girl Scout Challenge, and designing and implementing a Girl Scout Gold Award project; and WHEREAS, the Gold Award is the highest achievement award in Girl Scouting and sYmbolizes outstanding accomplishments in the areas of leadership, community service, career planning, and personal development; and WHEREAS, the Girl Scout Award can only be earned by girls aged 14-17 or in grades 9-12 and is received by less than six percent of those individuals entering the Girl Scouting movement; and WHEREAS, Ms. Sarah Evelyn McClenny, Troop 3150, has accomplished these high standards and has been honored with the Girl Scouts of America Gold Award by the Commonwealth Girl Scout Council of Virginia; and WHEREAS, growing through her experiences in Girl Scouting, learning the lessons of responsible citizenship, and priding herself on the great accomplishments of her country, Sarah is indeed a member of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 11th day of January 2006, publicly recognizes Ms. Sarah Evelyn McClenny, extends congratulations on her attainment of the Gold Award and acknowledges the good fortune of the county to have such an outstanding young woman as one of its citizens. 000089 · CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meetino Date: Januarv 11, 2006 Item Number: 15.C. Subiect: Resolution Recognizing R.E. Collier, Incorporated Builders on the Occasion of the Company's Receipt of the Virginia Sustainable Building Network's Award for Best Residential Project for the Village of Amberleigh County Administrator's Comments: County Administrator: c/ðI( Board Action ReQuested: Mr. Warren requests that the Board of Supervisors adopt this resolution recognizing R. E. Collier, Inc. Builders on the occasion of the company 's receipt of the Virginia Sustainable Building Network's award for Best Residential Project for the Village of Amberleigh. Summarvof Information: This resolution will recognize R.E. Collier, Inc. Builders on the occasion of the company's receipt of the Virginia Sustainable Building Network's award for Best Residential Project for the Village of Amberleigh. Mr. Collier will be present to receive the resolution. Preparer: Donald J. Kappel Title: Director. Public Affairs Attachments: . Yes DNO # 000090 RECOGNIZING R.E.COLLIER, INC. BUILDERS FOR ITS OUTSTANDING ACCOMPLISHMENTS AND COMMITMENT TO PROTECTING THE ENVIRONMENT WHEREAS, the Virginia Sustainable Building Network held its 10th Anniversary Celebration and Annual Meeting June 15, 2005 in Richmond, Virginia; and WHEREAS, the organization presented numerous awards for projects that emphasized energy efficiency and other environmentally friendly approaches to construction; and WHEREAS, the award for the Best Residential Project went to R.E. Collier, Inc. Builders, for the Village of Amberleigh; and WHEREAS, the Village of Amberleigh is a maintenance-free village where active people can live, shop, work, dine, play and worship, all within the development's residential and commercial environment; and WHEREAS, the homes in the Village of Amberleigh are built to meet the guidelines of the Virginia Building America Program; and WHEREAS, these homes use less energy than conventional homes; and WHEREAS, in addition, the Village of Amberleigh homes use environmentally friendly materials in their construction; and WHEREAS, this commitment by R.E. Collier, Inc. Builders results in a quality development that benefits all Chesterfield County residents. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 11th day of January 2006, publicly recognizes the exemplary work of R.E. Collier, Inc. Builders, congratulates the company on earning the award for Best Residential Project, and expresses, on behalf of all Chesterfield County residents, appreciation for the company's strong commitment to protecting the environment. AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented to R.E. Collier, Inc. Builders and that this resolution be recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. 000091. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: January 11, 2006 Item Number: 15.D. Subiect: Resolution Recognizing Clover Hill High School Boys Varsity Volleyball Team as State Champions County Administrator's Comments: County Administrator: :~£ "'-< Board Action ReQuested: The Honorable Arthur S. Warren has requested that the Board of Supervisors commend and recognize the Clover Hill High School Boys Varsity Volleyball Team for their superior achievements and representation of Chesterfield County. SUMMARY OF INFORMATION: The Clover Hill High School Boys Varsity Volleyball Team is the 2005 State AAA Boys Volleyball Champion. Preparer: Michael S. Golden Title: Director. Parks and Recreation Attachments: . Yes DNO # vü':Ø,032 RECOGNIZING THE CLOVER HILL HIGH SCHOOL BOYS VARSITY VOLLEYBALL TEAM FOR ITS OUTSTANDING REPRESENTATION OF CHESTERFIELD COUNTY WHEREAS, participation in high school athletics has long been an integral part of Chesterfield County's educational, physical and emotional development for students; and WHEREAS, Mr. Steve Eliasek, coach of the Clover Hill High School Varsity Boys Volleyball Team completed his 13th year of coaching; and WHEREAS, under Mr. Eliasek's and his staff's guidance and direction, the 2005 Clover Hill Cavaliers finished the season with an overall record of 26-1; and WHEREAS, the Clover Hill Cavaliers were the Dominion District Regular Season Champions; and WHEREAS, the Clover Hill Cavaliers were the Dominion District Tournament Champions; and WHEREAS, the Clover Hill Cavaliers were the Central Region Champions; and WHEREAS, the Clover Hill Cavaliers were the State AAA Boys Volleyball Champions; and WHEREAS, the Clover Hill Cavaliers have been Dominion District Champions for thirteen consecutive years, have been undefeated in district play for three consecutive years, have been the Central Region Champions for three consecutive years and for four of the last five years have played in the AAA State Boys Volleyball Championship finals, winning the state title in 2001 and 2005. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 11th day of January 2006, publicly recognizes the Clover Hill High School Boys Varsity Volleyball Team for its outstanding representation of Chesterfield County, commends the 2005 Clover Hill Cavaliers, on behalf of the citizens of Chesterfield County, for their commitment to excellence and sportsmanship, and expresses best wishes for continued success. oooos~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: January 11, 2006 Item Number: 17. Subiect: PUBLIC HEARING: To Consider the Conveyance of County Property for the Widening of Hull Street Road County Administrator's Comments: 12..~.enj 4~~ County Administrator: ~ Board Action ReQuested: Approve the conveyance of county property to the Commonwealth of Virginia for the widening of Hull Street Road and authorize the Chairman of the Board and County Administrator to sign the deed. Summary of Information: The Virginia Department of Transportation has requested the conveyance of county owned parcels for the widening of the east bound lanes of Hull Street Road from Duckridge Boulevard to Swift Creek, Project No: 0360-020-131-C501. Conveyance of county property requires a public hearing. Approval is recommended. District: Clover Hi 11 Preparer: John W. Harmon Title: Riaht of Way Manaaer Attachments: . Yes DNO # 000034 VICINITY SKETCH PUBLIC HEARING: TO CONSIDER THE CONVEYANCE OF COUNTY PROPERTY FOR THE \VIDENING OF IDJLL SlREET ROAD ~' i -------;;=-...... - '\"'" ..,...-....-..."- \"'-" . "-;.--- -....,. ¡..- .- /----\ .~. \.,..... \\ .... q,~ ~TE .....,./ ------ --------- ../ /\ -?// \. //,., ,. .//<\ .../ ,. LL &TREET filD .--.-'-". .\ -'. (", I '\, "'-'1.- '> , 4'0" .l/ .0# -11>-0#'_,/""". o.J> ~rJ' \-. j\ ( I ) " --~\ N ~y~..~", ¡'~'.." -.. ,', W "i/.. ; ,.).. E '~-:r~f':":-' S Chesterfield County Department of Utilities tllel tqlat 1.~16!5i 1Ht . Q00095 01 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: January 11,2006 Item Number: 18. Subject: Adjournment and Notice of Next Scheduled Meeting of the Board of Supervisors County Administrator's Comments: County Administrator: J!j¡¿ Board Action ReQuested: Summary of Information: Motion of adjournment and notice of a regularly scheduled meeting to be held on January 25, 2006 at 3:30 p.m. Preparer: Lisa H. Elko Title: Clerk to the Board Attachments: DYes .NO # OOOû36