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2019-01-23 PacketCHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 1 Meeting Date: January 23, 2019 Item Number: 3.13. Subiect: Work Session on the Proposed FY2020-2024 Capital Improvement Program County Administrator's Comments: County Administrator: Board Action Requested: Hold a work session on the Proposed FY2020-2024 Capital Improvement Program. Summary of Information: A work session on the proposed Capital Improvement Program (CIP) has been scheduled for this date. The CIP encompasses a five-year period, FY2020- 2024, and proposes funding for new facilities, renovations and expansions of existing facilities, transportation and technology projects. The Proposed CIP sets forth a plan for the acquisition, development, enhancement or replacement of public facilities to serve County residents as guided by the adopted Public Facilities Plan. Availability of funds is driven by the County's adherence to financial and debt management policies established by the Board of Supervisors. Details of the plan and an update on current projects will be reviewed at the work session. There is no action requested of the Board during the work session. A public hearing on the CIP is scheduled for March 27, 2019, followed by budget adoption on April 10th. The County Charter requires adoption of the CIP by May 1st. Preparer: Meehan Coates Title: Director, Budget and Management Attachments: Yes No 1/16/2019 1/16/2019 1/16/2019 A Au 1/16/2019 1/16/2019 1/16/2019 1/16/2019 1/16/2019 1/16/2019 1/16/2019 10 1/16/2019 11 1/16/2019 M CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: January 23, 2019 Item Number: 3.C. Subject: Department of Community Enhancement - Overview of Programs and Services County Administrator's Comments: County Administrator: Board Action Request Summary of Information: Mr. Daniel Cohen, Director of Community Enhancement, will update the Board of Supervisors regarding the programs and services of the Department of Community Enhancement. Preparer: Daniel Cohen Attachments: 0 Yes Title: Director of Community Enhancement No # 000014 I U Y "Community is something we do together. It's not just a container." Infrastructure, roads, water, sewer, electricity and housing provides the shell within which people live. People working together with shared understandings and expectations are what provide a place of strong community. h rcess* r Stability., Vitality, Relationships, Partnerships 1/17/2019 0,00G."I G Volunteerism Strategic Code Enforcement Targeted Investment Research and Development e alig i 1 l P S ,F • Proactive enforcement part of a larger effort • Neighborhood empowerment - Partnerships essential Partners 55" • FY 18 - removed 107 tons of debris from the roadway • FY18 cost savings to the county $56,743 (volunteer hrs. picking up litter) • FY18 educated 18,808 citizens • FY19 to date created 5 new programs: • Bulky Waste Community Pickup • Adopt -A -Cemetery • Light Program • Brush Removal Program • Adopt -A -Drain Program (in partnership with Environmental Engineering will be launched before FY20) • FY19 to date recruited 21 new volunteer teams — Adopt -A -Spot Program • FY19 grant monies received from DEQ $47,085 1/17/2019 Training - Major focus on code training Property n Code Enforcement Zoning- 51 • 5,200 code cases in FY18 • 17 days to resolution • 92 % complied without enforcement Discarded License Inspection material- I • $6M delinquent revenue collected Cases by Type - FY18 Trash & Garbage - 50 ehicles -1258 all grass - 1445 ji WA t W U( * Reduced focus on economic development & code enforcement projects • Bizworks Enterprise Center moved into the general fund as of FY19 • Proactive Code Enforcement operations will fully move into the general fund as ofFY20 • Amount of funding dedicated towards public service projects has remained steady 0 Between 7%-I1% annually (15% cap) -rrends D rt, d /"/ 11 Overall decrease in funding for infrastructure projects from FY16 to FY19 C, 35% of total budget in FY16 vs. 20% of total budget in FY19... 50% of that funding is dedicated to the Jeff Davis Corridor in FY19. Infrastructure projects tend to take the longest to expend grant funding due to construction timing. Two unsuccessful projects between FY16 - FY19 have fallen into this category: Manchester MS Parks Improvement Project (FY17, failure due to school renovation site changes) & the Commercial Facade Improvement Program (FY18, failure due to lack of applicants). 1/17/2019 High Turnover Subdivisions: 2018 IN fJ!!ta lnPlgsersfv norra�ms-lanpfh svlos ot�ilplo )Bmmly why lra�vl to �, re;;ersy>Gon u�tlal ctato lavl, n !n1 T niuN,axrl,� Y r-::Ali3 ur i Bio �l.ill virila ur �ulhlrvn.R�li.n nx Gxump(f�n5 (�'I ) As�.1 1/17/2019 9 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: January 23, 2019 Item Number: 3.D. Subject: Work Session - Heroin/opioid Steering Committee Update County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: Staff will update the Board of Supervisors regarding numerous services and activities that have been implemented to combat the heroin and opioid crisis. Initiatives and programs available through various county departments and in partnership with community organizations will be highlighted. Specifically, ODMAPS, the regional communication initiative, recovery housing and the Uber transportation pilot will be discussed. Preparer: Sarah C. Snead Title: Deputy County Administrator, Human Services Attachments: 0 Yes F-1 No '600024 Sri teering �� ri �� l' % / � �j� � � � �j,a �»r� ��r or ��.oi,/. January 2019 Up -Date Chesterfield Cowir"irty Po,Ilrwllilce Depart ,! ioent Heroin Overdose Report As of 12/03/2018 1/15/2019 Chesterfield County Police Department Heroin Overdose Statistics A, of 1 /nR/?nl q Chesterfield County Police Department Heroin Overdose Statistics ** Note: Figures include both heroin and fentanyl overdoses 1/15/2019 2014 2015 2016 2017 2018 2019 YTD Non -Fatal 43 84 140 182 209 3 Fatal 10 18 37 43 45 0 TOTAL 53 102 IL77 225 254 3 Avg. Age 30 32 31 1 33 34 38 Min Max Age 19/62 19/61 19/68 17/66 19/73 30 /49 Male 38 57 122 150 152 2 Female 15 45 56 75 102 1 White 48 94 160 197 224 3 Black 4 8 17 28 30 0 Other 1 0 0 0 0 0 Injected 35 73 107 1 117 97 2 Snorted 6 13 40 70 85 1 Unknown Method 12 16 30 38 72 0 Narcan Administrations - - - - 44 2 % Change from Year Prior +23% +92% +74% +27% +13% Chesterfield County Police Department Heroin Overdose Statistics ** Note: Figures include both heroin and fentanyl overdoses 1/15/2019 F -l", 11", D 117� ODMAP ',,)p(-iaLe We continue to enter overdose information into the HIDTA There are 17 different agencies across the Commonwealth that are using ODMAP to some extent In addition to Chesterfield County PD, Richmond City and Henrico County are utilizing and entering overdose data into ODMAP 1/15/2019 ,000ooz;, 3 1/15/2019 MEM 1/15/2019 C-"Ooo"z'3 1/15/2019 From January 01 - December 31 2018, there have been a total of 753 Opium related charges. A breakdown of those charges can be seen in the graph below. January 01- December 31, 2018 Opium Arrest Nurnbets 6 700 652 WI, 400 MIA 'n Tota I 200 0 1/15/2019 mmm 1/15/2019 Prevent 1"Ilon OLA'reach Ed%,,,,, it a o A Regional. Corn m unication �nftiadve Ocoac',z Lj Chesterfield, Hanover, Henrico and the City of Richmond will embark on a 12 -month, $100,000 opioid awareness communications campaign Lj Regional communications campaign will officially launch in February Li Campaign will promote the regional website OpioidSotutionsRVA.com and communication messages will be branded with the regional logo A/A/Afid/l/I Ll Messaging based on four themes Ll Diverse audiences will be reached Ll Variety of communication mediums will be used L) Evaluations of communication methods reviewed monthly 06 j:)io!c1So1uUonsRVA EDUCATION PREVENTION TREATMENT RECOVERY C(1111-1� Wil, I, YOUR COMMUNITY Standing taq�thef hen YOLI need - the mdst Od �101-r cain?nunity loi additionil inf.i Shu 1/15/2019 0 0, 0 o, - -,, fry 9 Re g i o all. Ca'?"'/ a i LJ Digital Media: $39,900 LI LJ Traditionat Radio: $12,000 LJ Streaming Music: $15,000 L3 Tblevision: $6,300 LJ Free Media: Television, Call 12, RTD Op -Ed, Public Square and other news articles Digitall, Media L) Ads run January through December by Raycom Media (WWBT 12) LI Digital ads on various websites, with search and key word targeting IL Ads on Facebook and Instagram, including locality Facebook pages Audience 1/15/2019 10 1/15/2019 BiRboards FJ Billboards April through December by Lamar FJ Four "posters" per month, for 36 locations across region over nine months LJ Secondary roads, such as Broad Street, Midlothian Turnpike Et Mechanicsville Turnpike Audience Reach Four posters reach about 720,000 motorists per month Audience reach numbers are ON/ 01 a d i t, i o ?,al Radio Ll Ads run first two weeks in each of the 4 phases through Entercom Media L) Traditional radio stations: 0 106.5 The Beat 0 BIG 98.5 M Q94 N Mix 98.1 Audience reach nu N 1140 WRVA 0 XL1 02 a Fox Sports 910 11 St �, r . ... . . .. . 'i,r R a, d LI Ads run on streaming radio, Pandora, March through August LI Pandora ads target regional 13-29 age group during summer months Audience reach numbers I WWBI",12 Welli,)site apr d Mo,11011""') i ii, A p p5 LJ Special TV segments run January through December through Raycom Media, WWBT 12 LJ Four 2 -minute video clips on RVA Today and for each locality's use LI 2 -minute news segment with Andrea McDaniel, airing Mon -Fri about 12:30 p.m. and/or Saturday at 9 a.m. LJ Five sponsored stories, each posted for seven days (one for each locality; one for the region) LJ Sponsored stories also would appear on NBC1 2 web and mobile app in sponsored story section Audience reach LJ Mobile app takeover: NBCI 2 News Et Weather apps for February launch 1/15/2019 12 Carnpaig(,Eval"Iliiation LJ Monthly analytics for each communications medium J Messaging adapted, as needed, during campaign LJ Potential to reach approximately 15.5 million Audience Reach Estimates Audience reach numbers Recovery Housing: Living with Substance Use Disorders 1/15/2019 13 ... . . . . . . U S1 r I Wl�,y do addic'11,11-1/1"s r'//',eed,/,." . . .... .. . 11 11 Destructive living environments can derail recovery for even highly motivated individuals. Sober living houses (SLHs) AKA Transitional Houses or Recovery Houses are alcohol and drug free living environments for individuals attempting to abstain from alcohol and drugs. S f1 e r H 0 Ul"S i rGr Ess& itiat 01, rrif r a ct e S t i s An alcohol and drug free living environment for individuals attempting to abstain from alcohol and drugs, No formal treatment services but either mandated or strongly encouraged attendance at 12 -step self -help groups such as Alcoholics Anonymous (AA), Required compliance with house rules such as maintaining abstinence, participating in house chores and attending house meetings, Resident responsibility for financing rent and other costs, and An invitation for residents to stay in the house as long as they wish provided they comply with house rules 1/15/2019 WAI Recovery f rori i S is ") s t a n c e � J S E",", S t e s Individuals in the initial stages of Recovery - for example, those leaving inpatient detox facilities or other secured living environments - are at greatest risk for relapse, therefore the environment and residential setting they move to are a high priority. Intermediate and Long term recovery stages allow some modification to the characteristics noted earlier. Sober Living homes help residents do a number of things that will guide them throughout recovery: �Making amends with friends and family members affected by one's substance abuse Finding a job o Locating housing after treatment Adjusting to sober Living in an unstructured environment 1/15/2019 W Recovery rr, Recovery home rules may vary depending on their sponsorship. Churches or religious organizations frequently sponsor recovery homes as a part of their mission work. !,r Governmental entities, persons in recovery or cultural organizations can also sponsor recovery homes. vo, The tenants mentioned earlier, regardless of the sponsorship must be adhered to, to ensure resident sobriety and recovery success. Currently there is no state regulatory standard by which Sober Homes operate which makes it difficult to know definitively how many or homes are in Chesterfield. In addition, most Sober home models operate outside the zoning regulations of their local communities. New legislation being introduced: HB2045 Recove Vesideices 000040 1/15/2019 M MI -115S F'Umds Exper�,'Ided orii, I o e Stays In 2017, Mental Health Support Services (MHSS) spent approximately $8000 towards a security deposit, first months rent or other expenses related to moving into a Recovery House for individuals in treatment with us. Also in 2017, MHSS spent $2500 in one-time assistance to individuals who were attempting to reside in other supportive residential settings like family homes, or single apartments in a new area. It is estimated that 14 separate individuals received one of the two funding sources named above. Wl-"p,at Additional Sober homes with 6-8 person capacity in Chesterfield County oo Affordable Cost per resident not to exceed $500 per month I oo, Treatment expectations, single gender, regular oversight o,,, In a sobriety positive environment/area mm� 1/15/2019 17 METransportation Pilot R' . . . . ...... . . v" Ube��,,,-, d try �es,ter,fd MIASS The barrier most commonly expressed by individuals seeking services for substance use disorders is tack of transportation. Since April 2017, MHSS has offered individualized transportation to any Chesterfield resident enrolled in Opioid treatment using OBER rides. Mao, tz, 1/15/2019 W.*, Uber ..oj._c~Deta.~~ 0 Individuals must beinactive treatment with MH8substance use disorder's program � Rides are provided to treatment elated sites ONLY, ie. therapy and doctors appointments' pharmacy's' NAgroups, etc. � Locations of each individuals treatment and support group sites must be pre - entered into an ^approved" database. � Uber drivers are ONLY approved to transport individuals to pre -approved sites. o Individuals can access Uberdriver using aphone app ontheir timetable. P, Uber, through Goodwill Industries, ispaid nnamonthly basis. �Since it's inception, the number ofUberusers and #of rides provided has steadik/increased. o- �P,, Number of individuals in Opioid treatment: 42 Pr Average #Uberusers: 28 P, Number ofrides (thru Sept) 1388 � Average cost per ride: $21.97 P-, Average cost per month: $9500 o� FY14YTD Cost : $30'489 1/15/2019 �� IN Cl ! Esterfiel"11,A COLI'llIlty o7� Access or,y Denr'�,,11,a,,,� w,;d Corning Soon Overdose FataliAty Review arr",,.K 6 m I 10-0101, t'lz i 1/15/2019 wo ��0^��^��r�� ..~ ��~-�~~ ^ ~~�~~�o�� o�~ o-_,. x^~~.... � The General Assembly recently enacted Va. Code 53Z.1-Z837which allows localities to establish an overdose Fatality Review Team + Review opioid overdose deaths inthe community � Promote cooperation and coordination among agencies � Develop anunderstanding ofthe causes and incidence ofoverdose deaths � Developing plans for and recommending changes fr- Steering Committee desires toshare data toconduct data analysis that will help measure the success ofits efforts, identify trends and benchmarks, and maximize services. P,o, Consent Agenda: Designate members ofthe Chesterfield County Heroin/Opioid Steering Committee as the Chesterfield Fatality Review Team �� u�.�� H��" 1/15/2019 M CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: January 23, 2019 Item Number: 11.A. Subiect: Resolution Recognizing Mr. Patrick Joseph Reilly and Mr. Zachary Tyler Jones (Clover Hill District) Upon Attaining the Rank of Eagle Scout County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution. Summary of Information: Staff has received a request for the Board to adopt a resolution recognizing Mr. Patrick Joseph Reilly and Mr. Zachary Tyler Jones, Troop 2868, sponsored by Central Chesterfield Ruritan Club, upon attaining the rank of Eagle Scout. They will be present at the meeting, accompanied by members of their families, to accept the resolution. Preparer Sara Hall Attachments: 0 Yes Title:— Deputy Clerk to the Board 1-1 No WHEREAS, the Boy Scouts of America was incorporated by Mr. William D. Boyce on February 8, 1910, and was chartered by Congress in 1916; and WHEREAS, the Boy Scouts of America was founded to build character, provide citizenship training and promote physical fitness; and WHEREAS, after earning at least 21 merit badges in a wide variety of skills including leadership, service and outdoor life, serving in a leadership position in a troop, carrying out a service project beneficial to their community, being active in the troop, demonstrating Scout spirit, and living up to the Scout Oath and Law, Mr. Patrick Joseph Reilly and Mr. Zachary Tyler Jones, both of Troop 2868, sponsored by Central Chesterfield Ruritan Club, have accomplished those high standards of commitment and have reached the long -sought goal of Eagle Scout, which is received by only four percent of those individuals entering the Scouting movement; and WHEREAS, growing through his experiences in Scouting, learning the lessons of responsible citizenship, and endeavoring to prepare themselves for a role as leaders in society, Patrick and Zachary have distinguished themselves as members of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 23rd day of January 2018, publicly recognizes Mr. Patrick Joseph Reilly and Mr. Zachary Tyler Jones, extends congratulations on their attainment of Eagle Scout, and acknowledges the good fortune of the county to have such outstanding young men as its citizen. 0 0 a 0 i t.,7 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: January 23, 2019 Item Number: 11.13. Subiect: Resolution Recognizing Mrs. Melisa G. Milton, Information Systems Technology Department, Upon Her Retirement County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution. Summary of Information: Staff requests the Board adopt the attached resolution recognizing Mrs. Melisa G. Milton for 30 years of dedicated service to the Chesterfield County Information Systems Technology Department. Preparer: Barry Condrey Attachments: 0 Yes Title: Chief Information Officer. IST ❑ No RECOGNIZING MRS. MELISA G. MILTON UPON HER RETIREMENT WHEREAS, Mrs. Melisa G. Milton will retire from the Chesterfield County Information Systems Technology Department on February 1, 2019, after providing 30 years of quality service to the citizens of Chesterfield County; and WHEREAS, Mrs. Milton has faithfully served the county in the capacity of Transcriptionist at the Social Services Department, Sr. Clerk Typist, Secretary, Forensic Aide, Sr. Automation Analyst with the Chesterfield County Police Department, and Analyst Programmer, Senior Analyst Programmer, Lead Analyst Programmer for the Information Systems Technology Department; and WHEREAS, Mrs. Milton has provided outstanding customer service to all her customers through the years including Social Services, Police, Fire and Emergency Medical Services, Emergency Communications, Emergency Communications Center, Sheriff's Office, Commonwealth's Attorney, Victim Witness and the Learning and Performance Center; and WHEREAS, Mrs. Milton was instrumental in the implementation of many projects and systems including the Revenue Recovery Process, Supreme Court Local Interface Paperless Arrest Records, Booking Front End, Mugshot Lineup for the combined departments of Police and Fire/EMS which received a Virginia Governor's Technology Award in 2010, Social Services Case Management System that received a NACO Award and a Virginia Governor's Technology Award in 2017,Emergency Communications Quality Assurance System, WebEOC with geospatial systems for the Emergency Operations Center, Department of General Services Dashboard and Fire/EMS DECCAN Extract Application; and WHEREAS, Mrs. Milton was recognized for her involvement in the implementation of enhancements to the Police Records Management System, Commonwealth Attorney's Case Management System, Success Story, Drug Court Tracking System, and Sheriff Stats; and WHEREAS, Mrs. Milton was recognized for her involvement in learning the Business Intelligence Query Report Application and training others on its use during the CADS changeover in 2004; and WHEREAS, Mrs. Milton is a recipient of the Major Mason T. Chalkley Award for Excellence and the Citizen Recognition and Appreciation Certificate from the Police Department; and WHEREAS, Mrs. Milton has served as a Boy Scouts of America Leader in the capacity of Committee Member, Merit Badge Counselor, Assistant Scoutmaster, Order of the Arrow Brotherhood status, and a Wood Badge recipient; and WHEREAS, Mrs. Milton graduated from the Total Quality University in 2001, Chesterfield County's Employee Leadership Institute in 2005 and Community Emergency Response Team Training in 2011; and WHEREAS, Chesterfield County and the Board of Supervisors will miss Mrs. Milton's pleasant personality, commitment, and dedication to the county. Nam NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes Mrs. Melisa G Milton and extends on behalf of its members and the citizens of Chesterfield County, appreciation for her service to the county, congratulations upon her retirement, and best wishes for a long and happy retirement. omm CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: January 23, 2019 Item Number: 11.C. Subject: Resolution Recognizing Ms. Karyn Carpenter, Department of Mental Health Support Services, Upon Her Retirement County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution. Summary of Information: Ms. Carpenter is retiring from the Department of Mental Health Support Services on February 1, 2019, after providing 25 years of service to the citizens of Chesterfield County. Preparer: Debbie Burcham Title: Executive Director of Chesterfield CSB/MHSS Attachments: 0 Yes F-1 No #C0"30SJ WHEREAS, Ms. Karyn Carpenter was hired by Mental Health Support Services on August 30, 1993 as a Human Resources Analyst and promoted to HR Manager in 2008 being the only HR Manager the department has had; and WHEREAS, Ms. Carpenter was Mental Health Support Services Employee of the Year in 2002; and WHEREAS, Ms. Carpenter led the Recruitment and Retention workgroup to improve agency processes in 2001 and developed comprehensive training for management staff on recruitment processes in 2017; and WHEREAS, Ms. Carpenter was a key leader in the agency's Risk Management program chairing the Risk Management Committee since 1999 and serving on the process action team to improve security at the Rogers Building; and WHEREAS, Ms. Carpenter helped develop the MHSS Business Recovery Plan in 2008, which is seen as a model of excellence by other providers as well as leading the Business Recovery action team during the H1N1 outbreak in 2010; and WHEREAS, Ms. Carpenter became a certified CPR instructor in 1996 coordinating training for the department; received a Professional Human Resource certificate in 1999; attended the LEAD (Learning, Educating and Developing) program in 2005; was CERT (Community Emergency Response Team) trained in 2012; and completed the Dale Carnegie course in 2014; and WHEREAS, Ms. Carpenter wrote and produced the agency Annual Report for the Community Services Board for several years beginning in 1999, developed the department brochure in 2010, and developed the department quarterly newsletter in 2014; and WHEREAS Ms. Carpenter was recognized for providing a smooth transition of contracted staff to county employment for Galloway Place in 2017; and WHEREAS, Ms. Carpenter served on many MHSS committees including the Business Management Task Force, the Diversity Advisory Group, led efforts for various special events for employees such as agency picnics, brown bag lunch events, annual dinners and assisted the CSB with identifying a single name for the department in 2005; and WHEREAS, Ms. Carpenter served on several county committees, including the Employee Safety and Health Council, Chesterfield University Board of Advisors for the School of Health, Environment, Safety and Security, the Emergency Management Committee, the Vehicle Collision Review Board, the Cultural Diversity Committee, Human Resources Quality System, and the Family Work Life Committee; and WHEREAS, Ms. Carpenter served in various other capacities, including as the Human Rights liaison conducting investigations, teaching classes for Chesterfield University, and assisting in the CARF accreditations process since 1997. 0600-sz NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors, this 23rd day of January 2019, publicly recognizes the outstanding contributions of Ms. Karyn Carpenter and extends appreciation, on behalf of its members and the citizens of Chesterfield County, for 25 years of dedicated service to the County, congratulations upon her retirement, and best wishes for a long, happy and healthy retirement. AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented to Ms. Carpenter and be permanently recorded among the papers of the Board of Supervisors of Chesterfield County, Virginia. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: January 23, 2019 Item Number: 12.A. Subiect: Authorize Advertisement of 2019 Calendar Year Tax Rate and Other Required Legal Notices and Public Hearings related to the Real Estate Tax. County Administrator's Comments: County Administrator: Board Action Requested: Authorize Advertisement of 2019 Calendar Year Tax Rate and Other Required Legal Notices and Public Hearings related to the Real Estate Tax. Summary of Information: This item is intended to authorize staff to proceed with the required notices for advertising the calendar year 2019 tax rate as well as the public hearings related to the Real Estate Tax. The Board is requested to establish March 27, 2019 for public hearings. Approval for this advertisement ensures that legal notices are advertised in a timely and prescribed manner. This item requests authorization to advertise the necessary public hearing in accordance with the state code. Preparer: Meghan Coates Title: Director, Budget and Management Attachments: Yes F-1 No 0,00OS4 CHESTERFIELD • BOARD • SUPERVISORS AGENDA Page 2 • 2 Summary of Information: (Continued) Real Estate Tax Rate: The real estate tax rate required to offset the changes in assessed value as prescribed by the Code of Virginia (excluding new construction) is $0.92 per $100 in assessed value. The Board must advertise a real estate tax rate for the 2019 tax year. The advertised rate leaves the Board the flexibility to adopt any rate up to, but not higher than the one advertised. The county's existing tax rate of $.95 has been in place since 2018. The existing tax rate is shown below. Category Rate Real Estate (January 2018) $0.95 Staff recommends that the current real estate tax rate of $0.95 remains unchanged. Section 58.1-3321 requires that notice of the public hearing shall be given at least 30 days before the date of such hearing. To accommodate the Board's meeting schedule as well as state code requirements, approval to advertise is sought at the January 23rd, 2019 Board meeting. Advertisement and Other Required Legal Notices and Public Hearings related to separate tax classifications will be introduced at the FY2020 Revenue Work Session scheduled for February 20, 2019. 1/16/2019 W= CHESTERFIELD COUNTY o BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: January 23, 2019 Item Number: 12.113. Subiect: Nomination and Reappointment to Virginia's Gateway Region Board County Administrator's Comments: County Administrator: Board Action Requested: Request that the Board suspend the rules and simultaneously nominate/ reappoint Mr. Jim Daniels and Ms. Dorothy Jaeckle to serve on Virginia's Gateway Region Board. Summary of Information: The purpose of Virginia's Gateway Region Board is to assist the Counties of Chesterfield, Dinwiddie, Prince George, Surry and Sussex and the Cities of Colonial Heights, Hopewell and Petersburg in their efforts to enhance the economic development opportunities for participating communities within the Virginia's Gateway Region service area. The term of Mr. Jim Daniels and Ms. Dorothy Jaeckle will be effective March 1, 2019, and will expire February 28, 2020. Mr. Daniels has expressed his willingness to continue serving on the VGR Board. No additional applications were received. Board members concur with the reappointments. Under the existing Rules of Procedure, appointments to boards and committees may be nominated and appointed at the same meeting. Nominees are voted on in the order in which they are nominated. Preparer: Garrett Hart Attachments: El Yes Title: Director, Economic Development CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: January 23, 2019 Item Number: 12.C.1.a.1. Subiect: Resolution recognizing Ms. Wendy Bales -Clark, Emergency Communications Center, Upon Her Retirement County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution. Summary of Information: Ms. Wendy Bales -Clark retired from the Emergency Communications Center on January 1, 2019, after 32 years of dedicated service to Chesterfield County. Preparer: Bridget A. Branch Title: Operations Support Manager Attachments: Yes No # 0_006S8 RECOGNIZING MS. WENDY BALES -CLARK UPON HER RETIREMENT WHEREAS, Ms. Wendy Bales -Clark began her public service with Chesterfield County on December 15, 1986, as a Dispatcher in the Emergency Communications Center, and faithfully served Chesterfield County for 32 years until January 1, 2019; and WHEREAS, Ms. Bales -Clark was able to adapt to the ever-changing environment and growth within Chesterfield County and the Emergency Communications Center, and participated in upgrades of the enhanced 9-1-1 system, county's radio system, and Computer -Aided Dispatch System throughout her career; and WHEREAS, Ms. Bales -Clark has served in the Dispatcher Center as a Cross - trained Dispatcher, Lead Dispatcher, Trainer, DCJS Instructor, 9-1-1 educator in our school system, and recruiter; and WHEREAS, Ms. Bales -Clark has served on several committees, including the initial New Enhanced 9-1-1 System Committee, ECC Quality Council serving as a member and chairperson, Rewards and Recognition Committee as chairperson, and the County Family Work Life Committee; and WHEREAS, Ms. Bales -Clark displayed a helpful, courteous, and caring attitude while working with internal and external customers; and WHEREAS, Ms. Bales -Clark has provided a high level of commitment to her work performance as a thorough and conscientious employee and received three Life Save Awards during her tenure; and WHEREAS, Ms. Bales -Clark has provided the Emergency Communications Center and Chesterfield County with 32 years of loyal and dedicated service; and WHEREAS, Chesterfield County and the Board of Supervisors thank Ms. Bales -Clark for her diligent service. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes Ms. Wendy Bales -Clark, and extends on behalf of its members and the citizens of Chesterfield County, appreciation for her service to the county, congratulations upon her retirement, and best wishes for a long and happy retirement. V CHESTERFIELD COUNTY BOARD OF SUPERVISORS ' 1 Page 1 of 1 Meeting Date: January 23, 2019 Item Number: 12.C.1.a.2. Subiect: Resolution Recognizing Deputy First Class Edward M. Miles, II, Sheriff's Office, Upon His Retirement County Administrator's Comments: County Administrator: i Board Action Requested: Adoption of the attached resolution. Summary of Information: Deputy First Class Edward M. Miles, II retired on January 1, 2019, after 23 years of service to Chesterfield County. Preparer: Karl S. Leonard Attachments: 0 Yes 1-1 No Title: Sheriff 40100060 RECOGNIZING DEPUTY FIRST CLASS EDWARD M. MILES II UPON HIS RETIREMENT WHEREAS, Deputy First Class Edward M. Miles II joined the Chesterfield County Sheriff's Office as a Booking Technician under Sheriff Clarence G. Williams, Jr. and faithfully served Sheriff Dennis S. Proffitt, and current Sheriff Karl S. Leonard; and WHEREAS, Deputy First Class Miles has faithfully served Chesterfield County for 23 years; and WHEREAS, Deputy First Class Miles was hired on December 4, 1995, and was assigned to the Booking Section as a Booking Technician with the Chesterfield Police Department; and WHEREAS, Deputy First Class Miles was transferred to the Booking Section as a Booking Technician with the Chesterfield Sheriff's Office in June 2005, and he obtained all certifications as a Fingerprint Technician, VCIN Operator, and Breathalyzer Operator; and WHEREAS, Deputy First Class Miles was transferred to the training academy as a Recruit to train to become a Deputy Sheriff in January 2006; and WHEREAS, Deputy First Class Miles was transferred to the Jail in August 2006; the Courts Section in December 2007; the Civil Process Section in August 2008; and to the Courts Holding Section in July 2015; and WHEREAS, in March 2010, Deputy First Class Miles met all requirements to qualify as a Deputy First Class; and WHEREAS, through the years, Deputy First Class Miles has supported Chesterfield County, the Sheriff's Office and county citizens through participation in numerous committees such as the Seniors in Touch program, Special Olympics, Project Life Savers, and the Sheriff's Office Advisory Committee; and WHEREAS, Deputy First Class Miles has aided in ensuring that employees of the Sheriff's Office meet the highest standards by serving as a field training officer; as a General Instructor, and as a Taser Operator; and WHEREAS, Deputy First Class Miles received numerous letters of appreciation and commendation for his dedication and service to the employees and citizens of Chesterfield County; and WHEREAS, Deputy First Class Miles was selected as Employee of the Quarter in 2010; and WHEREAS, Deputy First Class Miles has served with commitment, honor, and bravery after the vehicle he was conducting off-duty law enforcement security came under fire on May 11, 2015; thankfully escaping bodily injury, Deputy First Class Miles returned to his security post only five days after the event, demonstrating his work ethic, drive, and tenacity. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes the outstanding contributions of Deputy First Class Edward M. Miles II, expresses the appreciation of all residents for his service to Chesterfield County and extends appreciation for his dedicated service to the county and congratulations upon his retirement, as well as best wishes for a long and happy retirement. CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: January 23, 2019 Item Number: 12.C.1.a.3. Subject: Resolution Recognizing Corporal Donald W. Gulick, Police Department, Upon His Retirement County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution. Summary of Information: Corporal Donald W. Gulick retired from the Police Department on January 1, 2019, after providing over 34 years of service to the residents of Chesterfield County. Preparer: Lt. Colonel Daniel W. Kelly - Title: Deputy Chief of Police Attachments: Yes No 600 -or, RECOGNIZING CORPORAL DONALD W. GULICK UPON HIS RETIREMENT WHEREAS, Corporal Donald W. Gulick retired from the Chesterfield County Police Department on January 1, 2019, after providing over 34 years of quality service to the residents of Chesterfield County; and WHEREAS, Corporal Gulick faithfully served the county as a Patrol Officer, Senior Police Officer, Master Police Officer, Career Police Officer, and Corporal; and WHEREAS, during his tenure, Corporal Gulick has also served as an ID Technician, Field Training Officer, School Resource Officer, General Instructor, Desk Officer, and South Division Administrative Corporal; and WHEREAS, in addition to his regular responsibilities, Corporal Gulick assisted with the mobile radio installation project and the opening of the new Falling Creek police station, and his excellent logistical skills were instrumental in the success of both projects; and WHEREAS, Corporal Gulick consistently was praised for his approachable demeanor, willingness to provide assistance whenever possible, and for delivering excellent customer service; and WHEREAS, Corporal Gulick willingly shared his extensive knowledge, veteran advice and guidance with new and more junior officers, mentoring them in their development; and WHEREAS, Corporal Gulick is recognized for his strong work ethic, his teamwork and his excellent communications and human relations skills, all of which he has utilized within the Police Department and in assisting residents of Chesterfield County during his career; and WHEREAS, Corporal Gulick has received numerous letters of commendation, thanks and appreciation for services rendered; and WHEREAS, Corporal Gulick has provided the Chesterfield County Police Department with many years of loyal and dedicated service; and WHEREAS, Chesterfield County and the Board of Supervisors will miss Corporal Gulick's diligent service. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes Corporal Donald W. Gulick and extends on behalf of its members and the residents of Chesterfield County, appreciation for his service to the county, congratulations upon his retirement, and best wishes for a long and happy retirement. CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: January 23, 2019 Item Number: 12.C.1.a.4. Subiect: Resolution Recognizing Corporal John B. James, Jr., Police Department, Upon His Retirement County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution. Summary of Information: Corporal John B. James, Jr. will retire from the Police Department on February 1, 2019, after providing 20 years of service to the residents of Chesterfield County. Preparer: Lt. Colonel Daniel W. Kelly Title: Deputy Chief of Police Attachments: E Yes F1No 606or's RECOGNIZING CORPORAL JOHN B. JAMES, JR. UPON HIS RETIREMENT WHEREAS, Corporal John B. James, Jr. will retire from the Chesterfield County Police Department on February 1, 2019, after providing 20 years of quality service to the residents of Chesterfield County; and WHEREAS, Corporal James faithfully served the county as a Patrol Officer, Senior Police Officer, Master Police Officer, Career Police Officer, and Corporal; and WHEREAS, during his tenure, Corporal James has also served as an Evidence Technician, Motorcycle officer, Crash Team Investigator, Marine Patrol Officer, Evidence Technician and Desk Officer; and WHEREAS, Corporal James was federally certified as a commercial motor vehicle inspector; and WHEREAS, Corporal James is an excellent communicator and an effective and professional front desk officer who represents the Police Department well; and WHEREAS, Corporal James was the recipient of a Life Saving Award for his response upon arriving on the scene of a serious accident, immediately administering CPR to a woman with no pulse who was lying on the ground outside the vehicle, and due to the combined efforts of Corporal James and a fellow officer, after several minutes, a pulse was detected and the victim began breathing on her own; and WHEREAS, Corporal James earned an Achievement Award for his participation with other officers and the FBI in an extensive investigation into counterfeit items and money laundering that yielded over $100,000 in counterfeit products, fake IDs and illegal documents, and the team's efforts resulted in nine suspects being arrested on 21 felony charges; and WHEREAS, Corporal James is recognized for his excellent communications skills, his human relations skills, and his teamwork, all of which he has utilized within the Police Department and in assisting residents of Chesterfield County during his career; and WHEREAS, Corporal James has received numerous letters of commendation, thanks and appreciation for services rendered; and WHEREAS, Corporal James has provided the Chesterfield County Police Department with many years of loyal and dedicated service; and WHEREAS, Chesterfield County and the Board of Supervisors will miss Corporal James' diligent service. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes Corporal John B. James, Jr. and extends on behalf of its members and the residents of Chesterfield County, appreciation for his service to the county, congratulations upon his retirement, and best wishes for a long and happy retirement. am= CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: January 23, 2019 Item Number: 12.C.1.a.5. Subject: Resolution Recognizing Corporal Bradley A. Ozmore, Police Department, Upon His Retirement County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution. Summary of Information: Corporal Bradley A. Ozmore will retire from the Police Department on February 1, 2019, after providing 21 years of service to the residents of Chesterfield County. Preparer: Lt. Colonel Daniel W. Kelly Title: Deputy Chief of Police Attachments: 0 Yes F-1No # RECOGNIZING CORPORAL BRADLEY A. OZMORE UPON HIS RETIREMENT WHEREAS, Corporal Bradley A. Ozmore will retire from the Chesterfield County Police Department on February 1, 2019, after providing 21 years of quality service to the residents of Chesterfield County; and WHEREAS, Corporal Ozmore faithfully served the county as a Patrol Officer, Senior Police Officer, Master Police Officer, Sergeant, Career Police officer, and Corporal; and WHEREAS, during his tenure, Corporal Ozmore has also served as a Field Training Officer, Evidence Technician, and as a member of the Honor Guard and Special Response Unit; and WHEREAS, Corporal Ozmore was the recipient of a Life Saving Award for his actions when he responded to a drowning call where a child had slipped and struck his head before falling into a pool and was under water for approximately 60 seconds; Corporal Ozmore removed the child, who was not breathing, from the babysitter's arms and delivered several back blows and abdominal thrust until the toddler began breathing on his own, was transported to the hospital for treatment and was released the next day, fully recovered; and WHEREAS, Corporal Ozmore received a Life Saving Award for his response during a house fire call where a wheelchair-bound adult was trapped on the second floor of a home; a fellow officer, aided by a citizen, was able to carry the victim to the bottom of the stairs; Corporal Ozmore cleared a path out of the smoke-filled house and assisted in carrying the man to rescue personnel; and due to their heroic efforts, further injury to the victim was prevented and a tragedy avoided; and WHEREAS, Corporal Ozmore is recognized for his excellent communications skills, his human relations skills, and his teamwork, all of which he has utilized within the Police Department and in assisting residents of Chesterfield County during his career; and WHEREAS, Corporal Ozmore has received numerous letters of commendation, thanks and appreciation for services rendered; and WHEREAS, Corporal Ozmore has provided the Chesterfield County Police Department with many years of loyal and dedicated service; and WHEREAS, Chesterfield County and the Board of Supervisors will miss Corporal Ozmore, diligent service. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes Corporal Bradley A. Ozmore and extends on behalf of its members and the residents of Chesterfield County, appreciation for his service to the county, congratulations upon his retirement, and best wishes for a long and happy retirement. 174 74" CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: January 23, 2019 Item Number: 12.C.1.a.6. Subject: Resolution Recognizing Deputy First Class Minnie M. Winston, Sheriff's Office, Upon Her Retirement County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution for consent only Summary of Information: Deputy First Class Minnie M. Winston will retire on January 1, 2019, after 15 years of service to Chesterfield County. Preparer: Karl S. Leonard Attachments: 0 Yes F1 No Title: Sheriff # 0000619 RECOGNIZING DEPUTY FIRST CLASS MINNIE M. WINSTON UPON HER RETIREMENT WHEREAS, Deputy First Class Minnie M. Winston has faithfully served Chesterfield County for over 15 years; and WHEREAS, on October 14, 2002, Deputy First Class Winston joined the Chesterfield County Sheriff's Office as a deputy assigned to the Corrections Bureau under Sheriff Clarence G. Williams, Jr., and faithfully served Sheriff Dennis S. Proffitt, Sr. and current Sheriff Karl S. Leonard; and WHEREAS, Deputy First Class Winston has demonstrated her versatility, skill and strong work ethic in a wide range of departmental assignments in both the Correctional and Court Services sections of the department, including stints as the jury officer and in Classification; and WHEREAS, Deputy First Class Winston received several letters of appreciation and commendation for her dedication and service to the employees and citizens of Chesterfield County; and WHEREAS, Deputy First Class Winston has been actively involved in supporting the Virginia Special Olympics and Christmas Mother programs; and WHEREAS, Deputy First Class Winston was selected as Employee of the Quarter in June 2011; and WHEREAS, Deputy First Class Winston received a Unit Citation as part of the search team sent to assist law enforcement and civilian volunteers in the search for missing University of Virginia student, Hannah Graham; and WHEREAS, in November 2014, Deputy First Class Winston met all requirements to qualify as a Deputy First Class; and WHEREAS, Deputy First Class Winston has aided in ensuring that employees of the Sheriff's Office meet the highest standards by serving as a field training officer. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes the outstanding contributions of Deputy First Class Minnie M. Winston, expresses the appreciation of all residents for her service to Chesterfield County and extends appreciation for her dedicated service to the county and congratulations upon her retirement, as well as best wishes for a long and happy retirement. 11016, -00170 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: January 23, 2019 Item Number: 12.C.1.b. Subiect: Resolution of Recognizing Mr. David Mathews for His Service as a Member of the Greater Richmond Transit Company Board of Directors County Administrator's Comments: County Administrator: Board Action Requested: The Board is requested to adopt the attached resolution expressing appreciation and recognition for Mr. David Mathews service to the Greater Richmond Transit ComDanv Board of Directors. Summary of Information: Mr. David Mathews served as a representative for Chesterfield County to the Greater Richmond Transit Company Board of Directors for twenty-three years. It is requested that the Board adopt the attached resolution recognizing Mr. Mathews for his service to the Greater Richmond Transit Company Board of Directors as a Chesterfield County representative. Preparer: Jesse W. Smith Attachments: 0 Yes Title: Director of Transportation 1-1 No 00007 11 RECOGNIZING MR. DAVID MATHEWS FOR HIS SERVICE AS A MEMBER OF THE GRTC TRANSIT SYSTEM BOARD OF DIRECTORS WHEREAS, Mr. David Mathews has served as a Chesterfield County representative to the GRTC Transit System Board of Directors for twenty-nine years and served as Vice -Chairman and Chairman during the 2012-2013 term; and WHEREAS, Mr. Mathews was a dedicated member of the GRTC Transit System Board of Directors who kept the Richmond Region foremost in his thoughts and actions; and WHEREAS, Mr. Mathews, business and finance skills enabled him to provide wise counsel in matters pertaining to the Board; and WHEREAS, Mr. Mathews includes among many accomplishments during his tenure on the GRTC Transit System Board of Directors the implementation of C -VAN for welfare -to -work participants; a more accessible fleet for the elderly and disabled; reduced vehicle emissions through the use compressed natural gas vehicles, earning GRTC two Green Fleet awards; the American Public Transportation Association 2008 award of "the best transit company" in North America; local and express service expansion in the region; the use of technology for improvements to scheduling, real-time bus information, fare purchase and collection systems; the establishment of the new GRTC Transit System Corporate Headquarters; and the initiation of the region's first bus rapid transit line known as the GRTC Pulse; and WHEREAS, Mr. Mathews has faithfully and diligently performed the duties assigned to him as a member of the Board; consistently demonstrating leadership, understanding, and commitment to the issues coming before the GRTC Transit System Board during his tenure. NOW THEREFORE BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 23rd day of January 2019, publicly recognizes Mr. David Mathews, and expresses appreciation for his valuable time and commitment to Chesterfield County while serving on the GRTC Transit System Board. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: January 23, 2019 Item Number: 12.C.1.c. Subject: Resolution Recognizing the 35th Anniversary of the Midlothian Rotary Club County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution. Summary of Information: Mr. Winslow requests the Board adopt the attached resolution recognizing the 35th Anniversary of the Midlothian Rotary Club Preparer: Sara Hall Title.- Deputy Clerk to the Board of Supervisors Attachments: 0 Yes FI No RECOGNIZING THE 35TH ANNIVERSARY OF THE MIDLOTHIAN ROTARY CLUB AND ITS OUTSTANDING CHARITABLE EFFORTS WHEREAS, there are over 35,000 Rotary Clubs and more than 1.2 million members worldwide in Rotary International, one of the largest service club organizations in the world; and WHEREAS, the mission of Rotary International is to unite people in service to others, taking action to create lasting change across the globe, in our communities, and in ourselves; promote high ethical standards; advance world understanding; and serve as a beacon of goodwill and peace through fellowship of business, professional and community leaders; and WHEREAS, Rotary International has a strong record of passion, energy, and intelligence to improve the standing of all human beings from literacy to fresh water access to a relentless commitment to end polio on Earth; and WHEREAS, the Rotary Club of Midlothian, Virginia, USA was founded in 1983; and WHEREAS, the Midlothian Rotary Club is a member of Rotary International; and WHEREAS, the Midlothian Rotary Club values its friendship and partnerships with its local sister clubs: Brandermill, Chester, Bon Air, Huguenot Trail, James River and Powhatan Rotary Clubs; and WHEREAS, Midlothian Rotary Club members include citizens, business owners and local leaders who coordinate projects to benefit their community; and WHEREAS, the Midlothian Rotary Club has raised more than $2.7 million for charities supporting local children, families, and the elderly through its ever -popular Magnificent Midlothian Food Festival and other charitable events; and WHEREAS, among the local organizations and charities that have benefited from the fundraising activities of the Midlothian Rotary Club are RAMPS, Girls on the Run of Greater Richmond, AMP Metro Richmond, Peter Paul Development Center, Chesterfield CASA, MEGA Mentors, The Fellowship of Christian Athletes, Elijah House, Riverside School, Positive Vibe Foundation, Midlothian YMCA, SAFE, Chesterfield CASA, Communities in Schools, Gap4Lyfe Mentoring Program, Virginia Mentoring Partnership, Families of the Wounded, FeedMore Food Bank/Meals on Wheels, the Midlothian and Manchester YMCA Bright Beginnings programs, Safe Harbor Domestic Violence Shelter, St. James' Children's Center, Camp Brady Saunders Boy Scouts program; and numerous others, numerous scholarships and other impactful and worthy causes; and WHEREAS, in partnership with Chesterfield County Public Schools, the Midlothian Rotary Club has faithfully sponsored the Student of the Year Banquet since its inception; and WHEREAS, the Midlothian Rotary Club distributes dictionaries to students in Chesterfield County Public Schools; and �2`0'00'74 WHEREAS, Midlothian Rotarians sponsor students in Chesterfield County high schools to attend the Rotary Youth Leadership Awards; and WHEREAS, Midlothian Rotarians sponsor Group Study Exchange teams from other Rotary Districts and countries; and WHEREAS, in 2018, the Midlothian Rotary Club planted 125 native trees at River City Sportsplex to beautify and enhance a County park, clean the air, and prevent rainwater runoff; and WHEREAS, in 2018, Midlothian Rotary Club volunteered a day of service to construct a new home in Richmond in coordination with Habitat for Humanity; and WHEREAS, in 2018, the Midlothian Rotary Club volunteered a day of service to construct ramps for disabled citizens in Chesterfield in coordination with RAMPS; and WHEREAS, in 2018, the Midlothian Rotary Club volunteered a day of service to pack over 40,000 meals to meet the nutritional needs of those without means or sustenance; and NOW THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 23rd day of January 2019, on behalf of all Chesterfield County residents, offers congratulations to the Midlothian Rotary Club on the 35th year of its founding, expresses appreciation for the many charitable efforts by Midlothian Rotary Club members, their continued partnership and goodwill, and extends best wishes for continued service and success. AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented to the Midlothian Rotary Club, and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. 001-010715 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 2 AGENDA Meeting Date: January 23, 2019 Item Number: 12.C.2. Subiect: Transfer Savings from Beulah and Enon Elementary School Projects to Manchester Middle and Harrowgate Elementary Projects County Administrator's Comments: County Administrator: Board Action Requested: A. Authorize the transfer of $1,000,000 savings from the Beulah Elementary School project and $1,070,600 from the Enon Elementary School project to the Manchester Middle project, which will increase this project budget by $2,170,600. B. Authorize the transfer of $1,200,000 savings from the Enon Elementary School project to the Harrowgate Elementary project, which will restore the project budget to $34,677,100. Summary of Information: CCPS received one bid for the Manchester Middle replacement project. Kenbridge Construction Company, Inc. was determined to be the lowest responsive and responsible bidder at $40,300,000. After negotiations to look at efficiencies and cost savings, the total project cost was lowered by $323K, which left a funding gap of approximately $3,370,600. By action taken on the November 14, 2018 agenda item 13.B.12, $1.2M was temporarily transferred from the Harrowgate Elementary school project to backfill the Manchester Middle School project to maintain a sufficient contingency balance for construction until the Enon and Beulah project close out process occurred. CCPS staff has since reviewed the budgets for the Beulah and Enon elementary school projects and believes that the remaining funding of $2,170,600 needed to fully fund the Manchester Middle School replacement project is available from project savings. Preparer: Meghan Coates Title: Director of Budget and Management Attachments: Yes No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Summary of Information: (Continued) Additionally, $1,200,000 in savings is available in the Enon Elementary school project to transfer to the Harrowgate Elementary School project to restore the full project budget as referenced in agenda item 13.B.12 from the November 14, 2018 Board of Supervisors meeting. The CCPS memorandum and resolution from the October 9, 2018 School Board meeting are attached and provide detail on the bidding and negotiation process as well as the plan to fully fund the Manchester Middle School replacement project. MN= Request referenced in CCPS Memorandum #117-18 dated 10.9.18 VIRGINIA: At regularly scheduled meeting ofthe Chesterfield County School Board held Tuesday evening, October A. 3018. at 5:45 pm in the Public Meeting F\oonn at the Chesterfield County government complex PRESENT: John Erbaoh.Chair Rob Thompson, Vice -Chair Carrie E. Covnor Dianne H. Smith JavGid 8iddiqi RESOLUTION WHEREAS, the bid for the construction of the replacement Manchester Middle School was received on September 26. 2018; and, WHEREAS, the projected cost of the Manchester K88 Replacement project after negotiations was $3.370.549.41 higher than the adopted budget for the project; and whereas, savings have been identified in two other projects that are substantially complete ornearing substantial completion —Beulah Elementary School and Enon Elementary School respectively; NOW, THEREFORE,BE IT RESOLVED, that on motion of J8v8id E. Siddiqi, seconded by Robert W. Thompson, the School Board hereby requests the Board ofSupervisors to approve the following two transfers: 1\ $1,12Y.238from the Beulah E8 Flap|aoenneni project and 2) $2.243.313.41 from the Enon EG Flap|ouennent project, for 8 combined total of $3,370,549.41 to the Manchester MG Replacement project to support the construction contract as indicated in CCPS Memorandum #117-18 dated October 9, 2018. CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 2 AGENDA Meeting Date: January 23, 2019 Item Number: 12.C.3.a. Subiect: Authorization to Apply for Grants to Initiate a Transit Demonstration Project along Route 1/301 County Administrator's Comments: County Administrator: Board Action Requested: The Board is requested to authorize the County Administrator to apply for grants to initiate a transit demonstration project along Route 1/301 per the recommendations of the Northern Jefferson Davis Special Area Plan Implementation Committee. Summary of Information: The Northern Jefferson Davis Special Area Plan was adopted by the Board of Supervisors on April 25, 2018. Included in that Plan was a recommendation to establish a steering committee tasked with overseeing implementation of the Plan. The steering committee presented their initial recommendations to the Board of Supervisors on December 12, 2018. One of these initial recommendations is to apply for state/federal funding for a transit demonstration project along the corridor. Demonstration Project Assistance is available through the Virginia Department of Rail and Public Transportation (VDRPT) and applications are due February 1, 2019. The Demonstration Project Assistance program is a competitive grant program with the goal of supporting local efforts to improve transit reliability, improving access and connections to activity centers, and improving transit mobility options. The program provides state funding up to eighty percent (80'-.) of eligible expenses; the county would be expected to provide the remaining funds. Preparer Jesse W. Smith Preparer: Meghan Coates Attachments: El Yes Title: Director of Transportation Title: Director of Budget and Management 0 No tonovoe'9 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Summary of Information: (Continued) If awarded, staff will bring forward a recommended source for the matching funds with the request to accept the grant and appropriate the grant funds. Demonstration Project Assistance must be applied for annually and can be provided for up to three years. In 2018, the county hired a consultant to evaluate options for transit along the Route 1/301 corridor. That evaluation identified two currently viable options for service providers, both of which could be partially funded through Demonstration Project Assistance. The total annual cost of these options ranged from approximately $800,000 to $1,200,000. In addition, the county is currently working with a consultant to survey residents and businesses near the corridor to determine what type of service would best meet their needs. Recommendation: Staff recommends the Board authorize the County Administrator to apply for grants to initiate a transit demonstration project along Route 1. C-10-0'ost) a� CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA nk�A 12 Meeting Date: January 23, 2019 Item Number: 12.C.3.b. Subject: Authorization to Apply for Grants to Improve the Ettrick Train Station County Administrator's Comments: County Administrator: Board Action Requested: The Board is requested to authorize the County Administrator to apply for and appropriate grants to improve the Ettrick Train Station. Summary of Information: The Ettrick Train Station, the county's only passenger rail station, was built in 1955 and needs to be improved to accommodate the increased demand for service and meet current station standards including physical accessibility. Grants for station improvements are available through the Intercity Passenger Rail Operating and Capital (IPROC) Fund managed by the Virginia Department of Rail and Public Transportation (VDRPT), and applications are due February 1, 2019. According to VDRPT, the IPROC Fund provides operational funding for four state -supported Amtrak Routes, consisting of six daily round trip state - supported Amtrak trains. The funds come from a special fund established by the General Assembly of Virginia within Virginia's Transportation Trust Fund. IPROC grants do not require matching funds, therefore, no local match will be required. Recommendation: Staff recommends the Board authorize the County Administrator to apply for grants to improve the Ettrick Train Station; to execute required agreements; and, if successful, to appropriate grant funding up to the amount awarded. Preparer: Jesse W. Smith Title: Director of Transportation Preparer: Meghan Coates Attachments: E Yes Title: Director of Budget and Management E No # e00081 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 2 17,4iq AGENDA Meeting Date: January 23, 2019 Item Number: 12.C.4. Sub"ect: Authorization to Proceed with Right -of -Way Acquisition at 15101 Happy Hill Road County Administrator's Comments: County Administrator: Board Action Requested: The Board is requested to authorize the County Administrator to proceed with right-of-way acquisition at 15101 Happy Hill Road, including advertisement of an eminent domain public hearing if necessary, and to accept the conveyance of right-of-way and easements that are acquired. Summary of Information: The property at 15101 Happy Hill Road, owned by Keck Investment Properties, LLC ("Keck") , was the subject of an exception request (17TW0235) in conjunction with a preliminary subdivision plat approval request (16TS0261) that was denied by the Planning Commission on July 18, 2017. The exception request was to provide relief from Section 17-72.0 of the ordinance that requires the subdivision to be designed and constructed in accordance with the Thoroughfare Plan. Specifically, Keck requested an exception to identifying the right-of-way for a proposed limited access facility, that is part of the county's Thoroughfare Plan, on the preliminary subdivision plat. The location of the proposed right-of-way on the property is shown on the attached exhibit. Subsequent to the Planning Commission's denial of the subdivision plat, Keck filed suit against the County, alleging violation of law and an unconstitutional taking of property without compensation. Since a portion of the property in question is expected to be needed by the County for the limited access facility in accordance with the Thoroughfare Plan, Staff recommends that the County acquire the property from Keck. Preparer: Jesse W. Smith Title: Director of Transportation Preparer: Jeffrey L. Mincks Title: County Attorney Attachments: E Yes F1 No MI -0018. '112 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 2 AGENDA Recommendation: Staff recommends the Board authorize the County Administrator to proceed with right-of-way acquisition at 15101 Happy Hill Road, including advertisement of an eminent domain public hearing if necessary, and to accept the conveyance of right-of-way and easements that are acquired. r" ITT 0 0 z mr Yr > 9 boo Cc' 0 IT 7 7Y 6 , m 6) m -4 > 0 Ca C, 1", Y)"t C3, rdj CD 0 FIT >4,1C 6,G Ln -A IT, Z TT 0 tn 0 z NOT I CH. Ricill-OF-WAY TIMMOMS GROUP 1Bata 0—J.P.-t I R—deneal I l trusew m Tm hnWoqv ACQUISMON QJ 'LIP 0 0 8 4 mr Yr > 9 boo 0 7 7Y 6 , m -4 > 0 Ca C, 1", Y)"t C3, rdj CD 0 FIT >4,1C 6,G Ln -A IT, Z n 0 tn NOT I CH. Ricill-OF-WAY TIMMOMS GROUP 1Bata 0—J.P.-t I R—deneal I l trusew m Tm hnWoqv ACQUISMON QJ 'LIP 0 0 8 4 mr Yr > 9 boo 7 7Y M 7r, -4 Y)"t C3, rdj 6,G Ln lip Ep > n tn NOT I CH. Ricill-OF-WAY TIMMOMS GROUP 1Bata 0—J.P.-t I R—deneal I l trusew m Tm hnWoqv ACQUISMON QJ 'LIP 0 0 8 4 mr ITT ITT j"I'l M, uw > is aA 75 t rn in0 ✓ 7 0 va NOT I CH. Ricill-OF-WAY TIMMOMS GROUP 1Bata 0—J.P.-t I R—deneal I l trusew m Tm hnWoqv ACQUISMON QJ 'LIP 0 0 8 4 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA JL4 JL79 G Meeting Date: January 23, 2019 Item Number: 12.C.5. Subiect: Approval of Citizen Information and Resources Title VI Plan CountV Administrator's Comments: County Administrator: Board Action Requested: Approval of the Title VI Plan. Summary of Information: Recipients of public transportation funding from the Federal Transportation Administration and the Virginia Department of Rail and Public Transportation are required to develop policies, programs, and practices that ensure federal and state transit dollars are used in a manner that is nondiscriminatory as required under Title VI. The plan details how Citizen Information and Resources incorporates nondiscrimination policies and practices in providing transportation services to the public. The plan will be reviewed and updated every three years. Preparer: Jana D. Carter Attachments: 0 Yes Title: Director, Citizen Information and Resources No Title V1 Plan and Procedures Title VI of the Civil Rights Act of 1.964 Chesterfield County Department of Citizen Information and Resources Adopted date January 2019 Page 5 Table of Contents I. INTRODUCTION.............................................................................................................. 2 II. OVERVIEW OF SERVICES............................................................................................. 3 III. POLICY STATEMENT AND AUTHORITIES................................................................ 3 IV. NONDISCRIMINATION ASSURANCE TO DRPT........................................................ 5 V. PLAN APPROVAL DOCUMENT.................................................................................... 6 VI. ORGANIZATION AND TITLE VI PROGRAM RESPONSIBILITIES .......................... 7 VII. PROCEDURES FOR NOTIFYING THE PUBLIC OF TITLE VI RIGHTS AND HOW TO FELE A COMPLAINT............................................................................................................ 10 VIII. TITLE VI COMPLAINT PROCEDURES....................................................................... 10 IX. PUBLIC OUTREACH AND INVOLVEMENT.............................................................. 14 X. LANGUAGE ASSISTANCE PLAN FOR PERSONS WITH LIMITED ENGLISH PROFICIENCY(LEP).................................................................................................................. 16 XI. MINORITY REPRESENTATION ON PLANNING AND ADVISORY BODIES........ 24 XII. MONITORING TITLE VI COMPLAINTS..................................................................... 24 Appendix A - Title VI Notice to the Public.................................................................................. 25 Appendix B - Title VI Notice to the Public List of Locations...................................................... 26 Appendix C - Title VI Complaint Form....................................................................................... 27 Appendix D - Investigations, Lawsuits and Complaints Document ............................................. 30 Appendix E - Summary of Outreach Efforts................................................................................ 31 Appendix F -Table of Biligual Employees................................................................................... 35 00 Page 1 I. INTRODUCTION Title VI of the Civil Rights Act of 1964 prohibits discrimination based on race, color, or national origin in programs and activities receiving Federal financial assistance. Specifically, Title VI provides that "no person in the United States shall, on the ground of race, color, or national origin, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity receiving Federal financial assistance." (42 U.S.C. Section 2000d). The Civil Rights Restoration Act of 1987 clarified the intent of Title VI to include all programs and activities of Federal -aid recipients, sub -recipients, and contractors whether those programs and activities are federally funded or not. Recently, the Federal Transit Administration (FTA) has placed renewed emphasis on Title VI issues, including providing meaningful access to persons with limited English proficiency (LEP). Recipients of public transportation funding from FTA and the Virginia Department of Rail and Public Transportation (DRPT) are required to develop policies, programs, and practices that ensure that federal and state transit dollars are used in a manner that is nondiscriminatory as required under Title VI. This document details how Citizen Information and Resources incorporates nondiscrimination policies and practices in providing services to the public. Citizen Information and Resources' Title VI policies and procedures are documented in this plan and its appendices and attachments. This plan will be updated periodically (at least every three years) to incorporate changes and additional responsibilities that arise. Page 2 II. OVERVIEW OF SERVICES Citizen Information and Resources provides a program called Access Chesterfield. The service is a shared -ride transportation service for Chesterfield County Residents that aims to improve mobility for older adults, people with disabilities, and individuals with lower incomes. Access Chesterfield service may be funded in whole or in part by funding from the FTA and/or DRPT. Customers are required to schedule their rides at least one day in advance. Reservations may be made as early as 14 days in advance. Scheduling priority is given to medical appointments and work trips. Whenever Citizen Information and Resources references a work trip, it refers to paid work, not volunteer work. Customers may not go directly to their destination because other riders may need to be picked up or dropped off first. Customers' time will be about the same as traveling by bus. III. POLICY STATEMENT AND AUTHORITIES Title V1 Policy Statement As required by Title VI of the Civil Rights Act of 1964 and the Civil Rights Restoration Act of 1987 (PL 100.259), Citizen Information and Resources is committed to ensuring that no person shall, on the grounds of race, color, national origin, be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination under any program or activity it provides, whether those programs and activities are federally funded or not. The Citizen Information and Resources Title VI Manager is responsible for initiating and monitoring Title VI activities, preparing required reports, and other responsibilities as required by Title 23 Code of Federal Regulations (CFR) Part 200, and Title 49 CFR Part 21. 51NB /1N 5M, IF Dr. Joseph Casey, County Administrator Date Chesterfield County Page 3 Authorities Title VI of the 1964 Civil Rights Act provides that no person in the United States shall, on the grounds of race, color, or national origin, be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination under any program or activity receiving federal financial assistance (refer to 49 CFR Part 21). The Civil Rights Restoration Act of 1987 broadened the scope of Title VI coverage by expanding the definition of the terms "programs or activities" to include all programs or activities of Federal Aid recipients, sub recipients, and contractors, whether such programs and activities are federally assisted or not. Additional authorities and citations include: Title VI of the Civil Rights Act of 1964 (42 U.S.C. Section 2000d); Federal Transit Laws, as amended (49 U.S.C. Chapter 53 et seq.); Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, as amended (42 U.S.C. 4601, et seq.); Department of Justice regulation, 28 CFR part 42, Subpart F, "Coordination of Enforcement of Nondiscrimination in Federally -Assisted Programs" (December 1, 1976, unless otherwise noted); U.S. DOT regulation, 49 CFR part 21, "Nondiscrimination in Federally -Assisted Programs of the Department of Transportation— Effectuation of Title VI of the Civil Rights Act of 1964" (June 18, 1970, unless otherwise noted); Joint FTA/Federal Highway Administration (FHWA) regulation, 23 CFR part 771, "Environmental Impact and Related Procedures" (August 28, 1987); Joint FTA/FHWA regulation, 23 CFR part 450 and 49 CFR part 613, "Planning Assistance and Standards," (October 28, 1993,.unless otherwise noted); U.S. DOT Order 5610.2, "U.S. DOT Order on Environmental Justice to Address Environmental Justice in Minority Populations and Low - Income Populations," (April 15, 1997); U.S. DOT Policy Guidance Concerning Recipients' Responsibilities to Limited English Proficient Persons, (December 14, 2005), and Section 12 of ETA's Master Agreement, FTA MA 13 (October 1, 2006). 6, "a-5 c 1 Page 4 IV. NONDISCRIMINATION ASSURANCE TO DRPT In accordance with 49 CFR Section 21.7(a), every application for financial assistance from the Federal Transit Administration (FTA) must be accompanied by an assurance that the applicant will carry out the program in compliance with DOT's Title VI regulations. This requirement is fulfilled when the Virginia Department of Rail and Public Transportation (DRPT) submits its annual certifications and assurances to FTA. DRPT shall collect Title VI assurances from sub - recipients prior to passing through FTA funds. As part of the Certifications and Assurances submitted to DRPT with the Annual Grant Application and all FTA grants submitted to the DRPT, Citizen Information and Resources submits a Nondiscrimination Assurance which addresses compliance with Title VI as well as nondiscrimination in hiring (EEO) and contracting (DBE), and nondiscrimination based on disability (ADA). In signing and submitting this assurance, Citizen Information and Resources confirms to DRPT the commitment to nondiscrimination and compliance with federal and state requirements. .0 Page 5 Ij V. PLAN APPROVAL DOCUMENT NOTE': "Provide here" a a.°�rr�rr��l��mm...r�� drr errraprtr�rrrrr�m "..�-- Le .._... p .�.�..1 ' rural yj!L)r rr��ra terra Titl ° .1, i . � oLo LCtrrvr?�� . r°r r.a:°r�rar�r� �rar� r°c.ryr� rorY��a� I hereby acknowledge the receipt of the Chesterfield County Citizen Information and Resources Title VI Implementation Plan 2018-2021. I have reviewed and approve the Plan. I am committed to ensuring that no person is excluded from participation in or denied the benefits of transit services based on race, color, or national origin, as protected by Title VI according to Federal Transit Administration (FTA) Circular 4702.113 Title VI requirements and guidelines for FTA sub -recipients. Dr. Joseph Casey, County Administrator Chesterfield County Page 6 Date VI. ORGANIZATION AND TITLE VI PROGRAM RESPONSIBILITIES The Citizen Information and Resources' Mobility Manager shall be the Title VI Manager and be responsible for ensuring implementation of the Title VI program. Title VI program elements are inter -related, and responsibilities may overlap. The specific areas of responsibility have been delineated below for purposes of clarity. A. Overall Organization for Title VI The Title VI Manager is responsible for coordinating the overall administration of the Title VI program, plan, and assurances, including complaint handling, data collection and reporting, annual review and updates, and internal education. B. Detailed Responsibilities of the Title VI Manager The Title VI Manager is charged with the responsibility for implementing, monitoring, and ensuring compliance with Title VI regulations. Title VI responsibilities are as follows: 1. Process the disposition of Title VI complaints received. 2. Collect statistical data (race, color or national origin) of participants in and beneficiaries of department programs, (e.g., affected citizens, and impacted communities). 3. Conduct annual Title VI reviews of the department to determine the effectiveness of program activities at all levels. 4. Conduct Title VI reviews of construction contractors, consultant contractors, suppliers, and other recipients of federal -aid fund contracts administered through the department. 5. Conduct training programs on Title VI and other related statutes for department employees. 6. Prepare a yearly report of Title VI accomplishments and goals, as required. 7. Develop Title VI information for dissemination to the public and, where appropriate, in languages other than English. 8. Identify and eliminate discrimination. 9. Establish procedures for promptly resolving deficiency status and writing the remedial action necessary, all within a period not to exceed 90 days. 0Vg9 Page 7 C. General Title VI responsibilities of the department The Title VI Manager is responsible for substantiating that the following elements of the plan are appropriately implemented and maintained, and for coordinating with those responsible for public outreach and involvement and service planning and delivery. 1. Data collection To ensure that Title VI reporting requirements are met, Citizen Information and Resources will maintain: • A database or log of Title VI complaints received. The investigation of and response to each complaint is tracked within the database or log. • A log of the public outreach and involvement activities undertaken to ensure that minority and low-income people had a meaningful access to these activities. 2. Annual Report and Updates As a sub -recipient of FTA funds, Citizen Information and Resources is required to submit a Quarterly Report Form to DRPT that documents any Title VI complaints received during the preceding quarter and for each year. Citizen Information and Resources will also maintain and provide to DRPT an annual basis, the log of public outreach and involvement activities undertaken to ensure that minority and low-income people had a meaningful access to these activities. Further, Citizen Information and Resources will submit to DRPT updates to any of the following items since the previous submission, or a statement to the effect that these items have not been changed since the previous submission, indicating date: • A copy of any compliance review report for reviews conducted in the last three years, along with the purpose or reason for the review, the name of the organization that performed the review, a summary of findings and recommendations, and a report on the status or disposition of the findings and recommendations • LEP plan • Procedures for tracking and investigating Title VI complaints • A list of Title VI investigations, complaints or lawsuits filed with the department since the last submission • A copy of the department notices to the public that it complies with Title VI and instructions on how to file a discrimination complaint 3. Annual review of Title VI program Each year, in preparing for the Annual Report and Updates, the Title VI Manager will review the department's Title VI program to assure implementation of the Title VI plan. In addition, the Title VI Manager will review department operational guidelines and publications, including those for contractors, to verify that Title VI language and provisions are incorporated, as appropriate. Page 8 *g 4. Dissemination of information related to the Title VI program Information on Citizen Information and Resources' Title VI program will be disseminated to department employees, contractors, and beneficiaries, as well as to the public, as described in the "public outreach and involvement" section of this document, and in other languages when needed according to the LEP plan as well as federal and State laws/regulations. 5. Resolution of complaints Any individual may exercise his or her right to file a complaint if that person believes that he, she or any other program beneficiaries have been subjected to unequal treatment or discrimination in the receipt of benefits/services or prohibited by non-discrimination requirements. Citizen Information and Resources will report the complaint to DRPT within three business days (per DRPT requirements), and make a concerted effort to resolve complaints locally, using the department's Title VI Complaint Procedures. All Title VI complaints and their resolution will be logged as described under Section 1. Data collection and reported annually (in addition to immediately) to DRPT. 6. Written policies and procedures Citizen Information and Resources Title VI policies and procedures are documented in this plan and its appendices and attachments. This plan will be updated periodically to incorporate changes and additional responsibilities that arise. During the Annual Title VI Program Review (item 3 above), the Title VI Manager will determine whether an update is needed. 7. Internal education Citizen Information and Resources employees will receive training on Title VI policies and procedures upon hiring and upon promotion. This training will include requirements of Title VI, our obligations under Title VI (LEP requirements included), and required data that must be gathered and maintained. In addition, training will be provided when any Title VI -related policies or procedures change (department -wide training), or when appropriate in resolving a complaint. 8. Title VI clauses in contracts In all transportation procurements requiring a written contract or Purchase Order (PO), Citizen Information and Resources' contract/PO will include appropriate non-discrimination clauses. The Title VI Manager will work with the Purchasing staff who is responsible for procurement contracts and PO's to ensure appropriate non-discrimination clauses are included. Page 9 VII. PROCEDURES FOR NOTIFYING THE PUBLIC OF TITLE VI RIGHTS AND HOW TO FILE A COMPLAINT Requirement to Provide a Title VI Public Notice Title 49 CFR Section 21.9(d) requires recipients to provide information to the public regarding the recipient's obligations under DOT's Title VI regulations and apprise members of the public of the protections against discrimination afforded to them by Title VI. At a minimum, Citizen Information and Resources shall disseminate this information to the public by posting a Title VI notice on the department's website and in public areas of the department's office(s), including the reception desk, meeting rooms, in federally -funded vehicles, etc. VIII. TITLE VI COMPLAINT PROCEDURES Any individual may exercise his or her right to file a complaint with Citizen Information and Resources if that person believes that he or she has been subjected to unequal treatment or discrimination in the receipt of benefits or services. Citizen Information and Resources will report the complaint to DRPT within three business days (per DRPT requirements), and make a concerted effort to resolve complaints locally, using the department's Nondiscrimination Complaint Procedures. All Title VI complaints and their resolution will be logged and reported annually (in addition to immediately) to DRPT. Citizen Information and Resources includes the following language on all printed information materials, on the department's website, in press releases, in public notices, in published documents, and on posters on the interior of each vehicle operated in passenger service: The Citizen Information and Resources is committed to ensuring that no person is excluded from participation in or denied the benefits of its transit services based on race, color or national origin, as protected by Title VI of the Civil Rights Act of 1964. For additional information on Citizen Information and Resources' nondiscrimination policies and procedures, or to file a complaint, please visit our website at littps://www.chesterfield.gov/AccessChesterfield or contact Dawn Missory, Mobility Manager, Chesterfield County Citizen Information and Resources, PO Sox 40, 9800 Government Center Parkway, Chesterfield, VA 23832. Instructions for filing Title VI complaints are posted on the department's website and in posters on the interior of each vehicle operated in passenger service and department's facilities and are also included within Access Chesterfield's Riders Guide. SEE APPENDIX C -Title VI Complaint Form 0 Page 1.0 Procedures for Handling and Reporting Investigations/Complaints and Lawsuits Should any Title VI investigations be initiated by FTA or DRPT, or any Title VI lawsuits are filed against Citizen Information and Resources the department will follow these procedures: Procedures 1. Any individual, group of individuals, or entity that believes they have been subjected to discrimination based on race, color, or national origin may file a written complaint with the Title VI Manager. The complaint is to be filed in the following manner: a. A formal complaint must be filed within 180 calendar days of the alleged occurrence. b. The complaint shall be in writing and signed by the complainant(s). c. The complaint should include: • the complainant's name, address, and contact information (i.e., telephone number, email address, etc.) • the date(s) of the alleged act of discrimination (if multiple days, include the date when the complainant(s) became aware of the alleged discrimination and the date on which the alleged discrimination was discontinued or the latest instance). • a description of the alleged act of discrimination • the location(s) of the alleged act of discrimination (include vehicle number if appropriate) • an explanation of why the complainant believes the act to have been discriminatory based on race, color, and national origin • if known, the names and/or job titles of those individuals involved in the incident • contact information for any witnesses • indication of any related complaint activity (i.e., was the complaint also submitted to DRPT or FTA?) d. The complaint shall be submitted to the Citizen Information and Resources Title VI Manager at Dawn Missory, Mobility Manager, Chesterfield County Citizen Information and Resources, PO Box 40, 9800 Government Center Parkway, Chesterfield, VA 23832 or missoryd@chesterfield.gov. e. Complaints received by any other employee of Citizen Information and Resources will be immediately forwarded to the Title VI Manager. f. In the case where a complainant is unable or incapable of providing a written statement, a verbal complaint of discrimination may be made to the Title VI Manager. Under these circumstances, the complainant will be interviewed, and the Title VI Manager will assist the complainant in converting the verbal allegations to writing. 2. Upon receipt of the complaint, the Title VI Manager will immediately: a. notify DRPT (no later than 3 business days from receipt) b. notify the Citizen Information and Resources Director c. ensure that the complaint is entered in the complaint database 3. Within 3 business days of receipt of the complaint, the Title VI Manager will contact the complainant by telephone to set up an interview. Page 11 4. The complainant will be informed that they have a right to have a witness or representative present during the interview and can submit any documentation he/she perceives as relevant to proving his/her complaint. 5. If DRPT has assigned staff to assist with the investigation, the Title VI Manager will offer an opportunity to participate in the interview. 6. The alleged discriminatory service or program official will be given the opportunity to respond to all aspects of the complainant's allegations. 7. The Title VI Manager will determine, based on relevancy or duplication of evidence, which witnesses will be contacted and questioned. 8. The investigation may also include: a. investigating contractor operating records, policies or procedures b. reviewing routes, schedules, and fare policies c. reviewing operating policies and procedures d. reviewing scheduling and dispatch records e. observing behavior of the individual whose actions were cited in the complaint 9. All steps taken and findings in the investigation will be documented in writing and included in the complaint file. 10. The Title VI Manager will contact the complainant at the end of the investigation, but prior to writing the final report, and give the complainant an opportunity to give a rebuttal statement at the end of the investigation process. 11. At the end of the investigation and within 60 days of the interview with the complainant, the Title VI Manager will prepare a report that includes a narrative description of the incident, identification of persons interviewed, findings, and recommendations for disposition. This report will be provided to the Director, DRPT, and Citizen Information and Resources' legal counsel. 12. The Title VI Manager will send a letter to the complainant notifying them of the outcome of the investigation. If the complaint was substantiated, the letter will indicate the course of action that will be followed to correct the situation. If the complaint is determined to be unfounded, the letter will explain the reasoning, and refer the complainant to DRPT in the event the complainant wishes to appeal the determination. This letter will be copied to DRPT. 13. A complaint may be dismissed for the following reasons: a. The complainant requests the withdrawal of the complaint. b. An interview cannot be scheduled with the complainant after reasonable attempts. c. The complainant fails to respond to repeated requests for additional information needed to process the complaint. 14. DRPT will serve as the appealing forum to a complainant that is not satisfied with the outcome of an investigation conducted by Citizen Information and Resources. DRPT will analyze the facts of the case and will issue its conclusion to the appellant according to their procedures. A person may also file a complaint directly with the Federal Transit Administration, Office of Civil Rights, Attention: Title VI Program Coordinator, East Building, 5th Floor — TCR, 1200 New Jersey Avenue SE, Washington, DC 20590. Q vG Page 12 Transportation -Related Title VI Investigations, Complaints, and Lawsuits Background All recipients shall prepare and maintain a list of any of the following that allege discrimination based on race, color, or national origin: • Active investigations conducted by FTA and entities other than FTA; • Lawsuits; and • Complaints naming the recipient. This list shall include the date that the transportation -related Title VI investigation, lawsuit, or complaint was filed; a summary of the allegation(s); the status of the investigation, lawsuit, or complaint; and actions taken by the recipient in response, or final findings related to the investigation, lawsuit, or complaint. This list shall be included in the Title VI Program submitted to DRPT every three years and information shall be provided to DRPT quarterly and annually. SEE APPENDIX D- Investigations, Lawsuits and Complaints Document C"Gaogg Page 13 IX. PUBLIC OUTREACH AND INVOLVEMENT PUBLIC PARTICIPATION PLAN Introduction The Public Participation Plan (PPP) is a guide for ongoing public participation endeavors. Its purpose is to ensure that Citizen Information and Resources utilizes effective means of providing information and receiving public input on transportation decisions from low income, minority and LEP populations, as required by Title VI of the Civil Rights Act of 1964 and its implementing regulations. Under federal regulations, transit operators must take reasonable steps to ensure that LEP persons have meaningful access to their programs and activities. This means that public participation opportunities, normally provided in English, should be accessible to persons who have a limited ability to speak, read, write, or understand English. In addition to language access measures, other major components of the PPP include: public participation design factors; a range of public participation methods to provide information, to invite participation and/or to seek input; examples to demonstrate how population -appropriate outreach methods can be and were identified and utilized; and performance measures and objectives to ensure accountability and a means for improving over time. Citizen Information and Resources established a public participation plan or process that will determine how, when, and how often specific public participation activities should take place, and which specific measures are most appropriate. Citizen Information and Resources will make these determinations based on a demographic analysis of the population(s) affected, the type of plan, program, and/or service under consideration, and the resources available. Efforts to involve minority and LEP populations in public participation activities may include both comprehensive measures, such as placing public notices at all transit stations, stops, and vehicles, as well as targeted measures to address linguistic, institutional, cultural, economic, historical, or other barriers that may prevent minority and LEP persons from effectively participating in our decision-making process. Page 14 PUBLIC OUTREACH PRACTICES INCLUDE: a. Scheduling meetings at times and locations that are convenient and accessible for minority and LEP communities. b. Employing different meeting sizes and formats. c. Coordinating with community and faith -based organizations, educational institutions, and other organizations to implement public engagement strategies that reach out specifically to members of affected minority and/or LEP communities. d. Considering radio, television, or newspaper ads on stations and in publications that serve LEP populations. Outreach to LEP populations could also include audio programming available on podcasts. e. Providing opportunities for public participation through means other than written communication, such as personal interviews or use of audio or video recording devices to capture oral comments. SEE APPENDIX E -Summary of Outreach Efforts . al Page 15 X. LANGUAGE ASSISTANCE PLAN FOR PERSONS WITH LIMITED ENGLISH PROFICIENCY (LEP) A. Introduction and Legal Basis LEP is a term that defines any individual not proficient in the use of the English language. The establishment and operation of an LEP program meets objectives set forth in Title VI of the Civil Rights Act and Executive Order 13166, Improving Access to Services for Persons with Limited English Proficiency (LEP). This Executive Order requires federal agencies receiving financial assistance to address the needs of non-English speaking persons. The Executive Order also establishes compliance standards to ensure that the programs and activities that are provided by a transportation provider in English are accessible to LEP communities. This includes providing meaningful access to individuals who are limited in their use of English. The following LEP language implementation plan, developed by Citizen Information and Resources is based on FTA guidelines. As required, Citizen Information and Resources developed a written LEP Plan (below). Using 2010 and American Community Survey (ACS) Census data, Citizen Information and Resources has evaluated data to determine the extent of need for translation services of its vital documents and materials. LEP persons can be a significant market for public transit and reaching out to these individuals can help increase their utilization of transit. Therefore, it also makes good business sense to translate vital information into languages that the larger LEP populations in the community can understand. B. Assessment of Needs and Resources The need and resources for LEP language assistance were determined through a four -factor analysis as recommended by FTA guidance. Factor l: Assessment of the Number and Proportion of LEP Persons Likely to be Served or Encountered in the Eligible Service Population The department has reviewed census data on the number of individuals in its service area that have limited English Proficiency, as well as the languages they speak. U.S. Census Data — American Community Survey (2017) Data from the U.S. Census Bureau's American Community Survey (ACS) were obtained through www.census.gov by Citizen Information and Resources' service area. The department's service area includes a total of 12,941 or 4.5% of the total population of persons with Limited English Proficiency (those persons who indicated that they spoke English "less than very well," in the 2006-2010 ACS Census). Page 16 Information from the 2006-2010 ACS also provides more detail on the specific languages that are spoken by those who report that they speak English less than very well. Languages spoken at home by those with LEP are presented below. These data indicate the extent to which translations into other language are needed to meet the needs of LEP persons. • Spanish 15,810 5.48% • Endo -European 5,328 1.85% • Asian and Pacific Island Languages 6,631 2.3% • Other Languages 1,517 .53% It is noted that there are relatively large number of LEP persons in the service area that speak Spanish — most of our material is translated and available in Spanish. Chesterfield County has a list of Bilingual employees and their contact information should interpretation services be needed (See Attachment F). Factor 2: Assessment of Frequency with Which LEP Individuals Come into Contact with the Transit Services or System Citizen Information and Resources reviewed the relevant benefits, services, and information provided by the department and determined the extent to which LEP persons have encounter these functions through the following channels: Contact with transit service provider; Calls to Citizen Information and Resources' Access Chesterfield telephone line; Visits to the Citizen Information and Resources' Office. Access Chesterfield currently has 1,789 active passengers (have used Access Chesterfield at least once since 07/01/17). 46 Hispanic individuals and 27 Asian or Pacific Islanders are currently using the set -vice. Of those we have had minimal requests for interpretative services and of those, only requests for Spanish were required. In November 2018, Citizen Information and Resources was notified of a Chesterfield County resident who is blind and primarily spoke Spanish (very little English), stranded in the city of Richmond. Citizen Information and Resources were able to get staff on the phone to interpret information, we reached out to our transportation provider who was able to send a Spanish speaking driver to pick-up the individual. Again, using an interpreter, we scheduled a time to go to his home and get him registered for Access Chesterfield. Two Staff (the Program Coordinator and an interpreter) went to his home and assisted him with completing the registration form (to include filling them out for him). He was provided with a Riders Guide that was in Spanish as well as an in-depth explanation of how the service works. He is now using the service. Citizen Information and Resources will continue to identify emerging populations as updated Census and American Community Survey data become available for our service area. In addition, when LEP persons contact our department, we attempt to identify their language and keep records on contacts to accurately assess the frequency of contact. To Page 17 600"3103 assist in language identification, we use a language identification flashcard based on that which was developed by the U.S. Census. Factor 3: Assessment of the Nature and Importance of the Transit Services to the LEP Population Citizen Information and Resources provides the following programs, activities and services: The Department will help residents connect to the community and access resources they need throughout their life. Below are some of the services provided: 1. Aging & Disability Services Aging and Disability Services, created in May 2003, is Chesterfield County's leading resource for older adults and individuals with physical and sensory disabilities. 2. Mobility Services Learn about the transportation services offered in Chesterfield County. 3. Multicultural Services Chesterfield County welcomes those from other countries who decide to make this their new home. The county's multicultural liaison assists and educates the county's growing diverse population, as well as English-speaking residents who may need assistance with obtaining county services, programs, activities and benefits. In the next few months, Citizen Information and Resources will be starting new services and preparing a new RFP for current services. Citizen Information and Resources will be communicating with LEP persons and interviews with community agencies, through focus groups or individual interviews facilitated/interpreted by a County employee. Citizen Information and Resources hopes to learn that the best ways Access Chesterfield can serve LEP persons in the community. The following are the most critical services provided by Citizen Information and Resources for all customers, including LEP persons. • Mobility Services Available in Chesterfield County • Access Chesterfield Services, including eligibility certification process • How to connect with Public transit services • Other paratransit services • Services targeted at low income persons • How to access any other critical services they need. Factor 4: Assessment of the Resources Available to the Department and Costs Costs The following language assistance measures are currently being provided by Citizen Information and Resources Page 18 3-10 4 • The department has a community engagement coordinator for multicultural services, His time is entirely spent on either direct assistance to citizens or helping other departments who work with multicultural citizens or community. He provides interpretation services for Latino residents who come to the county to conduct business or access services. He also provides translation services into Spanish for county departments and partners. He tracks the amount of time, and the departments or partners, for whom he translates or interprets. Last year, he assisted with more than 2,000 calls from residents about county programs and services, in addition to other questions about the state, immigrations and more, totaling more than 250 hours. The amount of time he spent for interpretations was more than 210 hours, in face-to-face and telephone assistance. He typically spends more than 170 hours annually translating more than 200 documents for more than 25 county departments or partners. His annual salary is $56.478 plus mileage and other expenses. The Coordinator promotes county programs and services on five Spanish radio stations and writes articles for Spanish publications. • In addition to this position, Chesterfield County has almost 60 staff in other departments who speak Spanish, as well as 14 staff who speak other languages. These include French, German, Tagalong, Polish, Russian, Italian, Swedish, Korean, Mandarin, Filipino, Japanese and American Sign Language. They provide interpretation assistance as needed. Multilingual technology — there is a translation link from Google on chesterfield.gov. �0 G, 3 10 6 Page 19 We anticipate that these activities and costs will increase as follows. The multicultural population is growing faster. For example, Latinos in Chesterfield County represent the 5th largest Latino community in the whole state of Virginia. Other diverse populations are coming to live in Chesterfield. We are more than sure about the need to hire not only bilingual but bicultural employees who are able and willing to serve, interact and assist the county diverse population. Adding a part-time bilingual employee could cost around $30,000-35,000 per year. When needed an interpreter/translator hourly rate ranges between $50-75, however, depending the nature of the job, the cost can increase to $125-150 per hour. Based on the analysis of demographic data and contact with community organizations and LEP persons, Citizen Information and Resources has determined that the following additional services are ideally needed to provide meaningful access: • Educate those populations about county and partnering department services and programs, while assisting those individuals and communities to become more self-sufficient through acquired English-language and other necessary skills. • Build and maintain trust in Chesterfield County within these communities, including trust in Police, Fire/Emergency Medical Services and other agencies. • Provide information about basic laws to avoid mistakes just because they are not familiar with the system. • Actively promote and maintain harmonious relationships between the county's culturally and linguistically diverse communities. • Assist other departments and partners in planning activities and events to outreach all the communities living in the county. • Make sure that all the information is disseminated among those communities who don't have easy access to county resources using media outlets, local/residential bulletins, county magazines, libraries, businesses, networks, etc. • Work closely with county departments and partners to provide excellent customer service and let the community know about all the programs, benefits, services and opportunities the county has for its residents, visitors and surrounding areas. • Translate county documents, such as fliers, posters, press releases, etc. into several languages to outreach as many immigrant communities as possible. • Citizenship, English classes. • Access to legal immigration advice. • Health and Dental basic screenings, services, assistance. • Multicultural job fairs. Q`a, Page 20 Usually, participating and attending community events and activities are important ways to interact, outreach, meet and build relationships with our diverse populations. It is important to keep in mind that in most of the cases this participation requires financial resources to assist, have a table or simply to promote services and programs. Approximately $3,000 to participate in regional community activities and events. Resources Information, relationships and trust can make a tremendous difference, such as in the willingness by these populations to report crimes in their communities, the success of youths in school and in subsequent employment, and other matters. Also, minority businesses have been growing in the county and many of the owners don't speak English and need guidance to navigate the county system, such as business license, incentives, taxes, requirements, etc. Negotiation between the county and communities may be necessary where communication problems arise. The county is new for them and its promotion may involve a variety of approaches including discussion with community leaders. Cultural sensitivity is important. Errors in judgment in relationships with the multicultural individuals, families and communities could alienate those populations and make ongoing relationships with county agencies and partners more difficult. Respect for other cultures, beliefs, traditions, thoughts, feelings, etc. is a crucial and vital part of the development of a trusting and lasting relationship with other communities. Respecting and accepting our similarities and differences also play C. LRPiWRVMrAfWtafion Plan Through the four -factor analysis, Citizen Information and Resources has determined that the following types of language assistance are most needed and feasible: • Translation of vital documents into Spanish. These documents include: o System Map and Ride Guide o All printed materials on brochure, eligibility application package, and Riders Guide • Attempt to hire bilingual staff with competency in spoken and written. • Language Line Translation Services for telephone contacts. • In-person translation 1. Staff Access to Language Assistance Services Department staff who meet LEP persons can access language services by offering the individual a language identification flashcard, having a supply of translated documents on hand, or transferring a call to bilingual staff. All staff will be provided with a list of available language assistance services and additional information and referral resources to include the list of Bilingual employees, their phone numbers and email addresses. This list will be updated at least annually. Page 21 2. Responding to LEP Callers Staff who answer calls from the public respond to LEP customers as follows: Reach out to the appropriate bilingual staff to assist with interpretation. 3. Responding to Written Communications from LEP Persons The following procedures are followed when responding to written communications from LEP persons: Reach out to the appropriate bilingual staff for translation. 4. Responding to LEP Individuals in Person The following procedures are followed when an LEP person visits our customer service and administrative office: Contact appropriate bilingual staff to provide interpretation services. 5. Staff Training As noted previously, all Citizen Information and Resources staff are provided with a list of available language assistance staff and their contact information, updated annually. All new hires receive training on assisting LEP persons as part of their sensitivity and customer service training. This includes: • A summary of the department's responsibilities under the DOT LEP Guidance; • A summary of the department's language assistance plan; • A summary of the number and proportion of LEP persons in the service area, the frequency of contact between the LEP population and the programs and activities, and the importance of the programs and activities to the population; • A description of the type of language assistance that the department is currently providing and instructions on how staff can access these; and • A description of the department's cultural sensitivity policies and practices. Also, all staff who routinely work with customers, as well as their supervisors and all management staff, receive annual refresher training on policies and procedures related to assisting LEP persons. The two courses (Spanish and French) are available to all county employees in ulearn. Employees can also access Tuition Reimbursement for language courses available at any of the colleges or local providers. 6. Providing Notice to LEP Persons LEP persons are notified of the availability of language assistance through the following approaches: • following our Title VI policy statement included on our vital documents. Page 22 ® on our website, with links to translations of vital documents in other languages. v through signs posted in vehicles and in our administrative offices as well as all locations where vouchers are sold. • through ongoing outreach efforts to community organizations, schools, and religious organizations. o staffing a table with bilingual staff at community service events of interest to LEP groups. ® sending translated news releases and public service announcements about the availability of translated information to newspapers and broadcast media that target local LEP communities. LEP persons will also be included in all community outreach efforts related to service and fare changes. 7. Monitoring/updating the plan This plan will be updated on a periodic basis (at least every three years), based on feedback, updated demographic data, and resource availability. As part of ongoing outreach to community organizations, Citizen Information and Resources will solicit feedback on the effectiveness of language assistance provided and unmet needs. In addition, we will conduct periodic surveys, focus groups, internal meetings with staff who assist LEP persons, and review of updated Census data, of the adequacy and quality of the language assistance provided, and determine changes to LEP needs. In preparing the triennial update of this plan, Citizen Information and Resources will conduct an internal assessment using the Language Assistance Monitoring Checklist provided in the FTA's "Implementing the Department of Transportation's Policy Guidance Concerning Recipients' Responsibilities to Limited English Proficient (LEP) Persons: A Handbook for Public Transportation Providers." Based on the feedback received from community members and department employees, Citizen Information and Resources will make incremental changes to the type of written and oral language assistance provided as well as to their staff training and community outreach programs. The cost of proposed changes and the available resources will affect the enhancements that can be made, and therefore Citizen Information and Resources will attempt to identify the most cost-effective approaches. As the community grows and new LEP groups emerge, Citizen Information and Resources will strive to address the needs for additional language assistance. Page 23 XI. MINORITY REPRESENTATION ON PLANNING AND ADVISORY BODIES Title 49 CFR Section 21.5(b)(1)(vii) states that a recipient may not, on the grounds of race, color, or national origin, "deny a person the opportunity to participate as a member of a planning, advisory, or similar body which is an integral part of the program." Citizen Information and Resources does not have a transit -related, non -elected planning boards, advisory councils or committees, or similar committees. XII. MONITORING TITLE VI COMPLAINTS As part of the complaint handling procedure, the Title VI Manager investigates possible inequities in service delivery for the route(s) or service(s) about which the complaint was filed. Depending on the nature of the complaint, the review examines span of service (days and hours), frequency, routing directness, interconnectivity with other routes and/or fare policy. If inequities are discovered during this review, options for reducing the disparity are explored, and service or fare changes are planned if needed. In addition to the investigation following an individual complaint, the Title VI Manager periodically reviews all complaints received to determine if there may be a pattern. At a minimum, this review is conducted as part of preparing the Annual Report and Update for submission to DRPT. Page 24 APPENDIX A - TITLE VI NOTICE TO THE PUBLIC Chesterfield Count5 Virgumia -A Infor and Resources Citizei mation 9K-1 m=wlt C Fzzknnl� — F 0Be 4c, — CL tst 5 --Id, A 2 TITLE VI NOTICE TO THE PUBLIC Title VI of the Civil Rights Act of 1964 prohibits discrimination on the basis of race, color, or national origin in programs and acti-:, ities receiving Federal financial assistance- Specifically, Title VI pro --:ides that "no person in the United States shall, on the ground of race.. color, or national origim, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity receiving Federal financial assistance" (42 U- S. C- Section 2000d)_ Chesterfield County- Citizen Information and Resources is committed to ensuring that no person is excluded from participation in or denied the benefits of its transportation services on the basis of race, color- or national origin, as protected by Title 'V -I in Federal Transit .4,dininistration (FTA) Circular 4702.113. If you feel you are being denied participation in or being denied benefits of the transit services provided by Chesterfield County. Citizen Information and Resource--, or otherwise being discriminated against because of your race, color- national origin, gender, age, or disability, our contact information is: Dawn -Missory Mobility Manager Citizen Information and Resources PO Box 40 9300 Government Center Park -way Chesterfield V-4, 23832 804-796-7100 missoryd Cakhesterfield.gov Page 25 APPENDIX B - TITLE VI NOTICE TO THE PUBLIC LIST OF LOCATIONS Central Library 9501 Lori Road Chesterfield, VA 804-748-1774 Bon Air Library 9103 Rattlesnake Road Bon Air, VA 804-318-8966 Chester Library 11800 Centre Street Chester VA 804-318-8977 Clover Hill Library 6701 Deer Run Drive Midlothian VA 804-318-8668 Enon Library 1801 Enon Church Road Chester VA 804-381-8911 Other Locations Treasurer's Office • 804-748-1201 Chesterfield County Admin. Building 9901 Lori Road, Chesterfield LaPrade Library 9000 Hull Street Road North Chesterfield, VA 804-318-8988 N Courthouse Rd Library 325 Courthouse Road North Chesterfield, VA 804-318-8499 Midlothian Library 521 Coalfield Road Midlothian VA 804-768-7907 Meadowdale Library 4301 Meadowdale Boulevard North Chesterfield, VA 804-318-8778 Ettrick-Matoaca Library 4501 River Road South Chesterfield, VA 804-318-6888 Access Chesterfield Office - 804-706-2796 Chesterfield County Community Development Bldg. 9800 Government Center Parkway Chesterfield JL Page 26 APPENDIX C - TITLE VI COMPLAINT FORM Chesteifield County Citizen Inform.ation and Resources VI.Conliplaint Form an E'ir'nai'I'A'ddr- ........... not A.-cessible Format Larp Aud�p.Ta Tnn ri nNn., M Aps .p ,� so." aplothis,qgppf Sector -h�. ,I youanswered no psasasuppyt nameard ,,reat i D rr. h ip a f the ps_7on �rs, br wharn you are oaTpLai,7,knq: F y '''Medf e� '.17. '' 'someone else. J-' a I befieve the imirbaticn,I_exparierrts d vias bas'q�n foes* zjif tat,ppN'r or - rj-. r 4011p _99,011 i0 ate aSFwrf� ed Pison�,ni,n on �Wnlh, Pay, Year)-,., -- "1 -a" -1"f-""--- 1, 11"I"''b"I"" " ""d '" " --bel ------ _k"i"'"ie xpainas ear y as possibl"e"-whathappened an wjhyyou ieve you we �ons who wvre involved. Include the narne ard contact infon-rkilion of the person(s) who ytxu believe dissfirrinated �ainsl you (if knew as well as names and conlacl infbrmabon of any w1nesses. IIff more space is needed, ease use; 1he back of this form q'spar"er"I'7- Page 27 01 4.k ;Hain you pre shy filed a Ti9e kI camplaintiwith any ztheffederaf, State, or G YES NO I agency or Wth any Federal or State Court. 61Fyscheck allhat_v___...._____......_a.---------------------- ..______________._.._________________ ----------- .------- ..______________________..____.----------------------------------- ._,_________-.__, feF e!-all;ourt__--___ _ tateA enoy; ___________..------------ .._______________________.______m_________.._a.___.._______________, Stale Com Leal aenk I v asa--au�deK--nnaiat------jai-a Mr!'gt ar tifie; c�gourtvfigre tacc�rip VT �led:ti-m=-w-ti Name: i -------------------------------------------------------------------------------------------------------------------- other Signature and date are requ, ow: qSs nature: i d Date' Page 28 APPENDIX D - INVESTIGATIONS, LAWSUITS AND COMPLAINTS DOCUMENT List of Investigations, Lawsuits and Complaints — None currently. Page 29 Summary (include basis of complaint: Date race, color or (Month, Day, national Action(s) Year) origin) Status taken Investigations 1. Lawsuits 1. Complaints 1. Page 29 APPENDIX E - SUMMARY OF OUTREACH EFFORTS All materials have been converted to Spanish. Correspondence are being translated to Spanish if being sent to a Spanish speaking household. Spanish flyers have been distributed to two apartment complexes in the area. We will be holding two focus groups in the first half of 2019. Bilingual staff will be there to support anyone who needs it. As we prepare to start new service in early 2019, we will be using radio to get the information out to the Spanish speaking citizens. Below are images of our current printed material. 1. Informational Brochure at front of office: Access Chesterfield brochures below 1L Page 30 U J Blow-up of Access Chesterfield brochure with front and back displayed Page 31 0 n . j: I i �� I'll v - Ar Access Chesterfield Riders Guide in Spanish Page 32 Title VI Insert for Spanish Riders Guide Page 33 BILINGUAL EMPLOYEES ]DEPARTMENT I FIRSTINAME1 LASTINAME1 SKILL] PHONEIEMAIL j verfied I lahan, F,,,,, [,, S1.0, LIBRARY (Meadowdale) MARGARET KAUFFMAN (J"'n.", 318-8778 Kauffman nAghesteffield.goV chevereipchesterfield.gov, Junio 2018 CITIZEN INFORMATION AND RESOURCES JUAN SANTACOLOMA Sp.n"l, 796-7085 Junio 2018 Library (La Prade) Jamie Smith ...... Sig,, 318-8998 smithlanchesterfield.gov Junio 2018 SHERIFF LeomIc, Migo i 75I-4721 migs�ch45t41-fi4ld.gav Junio 2018 ADMINISTRATION Sonya Scott I rca:neh 748-1672 scottsOchesterfieldacry Junio 2018 ENVIRONMENTAL ENGINEERING Carole Cliborne n, h 748-1389 cliloomec(Qchesterfield.gov Junio 2018 LIBRARY TECHNOLOGY MANAGEMENT Richard Delli Fraine (PT) French 717-6370 dellifrainerachesteffield.gov Junio 2018 MENTAL HEALTH SUPPORT SERVICES Anne Gill Franih 768-7239 gillaAchesterfield.,gov Junio 2018 FIRE - STATION 24 Anya Hamilton (d--... 748-1360 ham iltonaochesterfield.gov Junio 2018 MENTAL HEALTH SUPPORT SERVICES Bettina Leaclum (,n -n— 768-7209 leaclumlo((f)chesterfielcl,q Junio 2018 DEPARTMENT OF SOCIAL SERVICES Yurmno Snyder GARCIA 748-1044 snydery(cDchesterfield.clov, Junio 2018 COMMISSIONER OF REVENUE Jennifer Synan 1, 318-8825 synanjCcDchesterfieId.qov Junio 2018 MENTAL HEALTH SUPPORT SERVICES Xiao ("Zau") Chen Mm�dat 318-8880x5372 chenxPchesterfieId.qov, Junio 2018 Library (Clover Hill) Barbara G.nnul.k 0, R.o�rar,, 318-8668 pumulakb(cDchesterfleld..gov S1.0, Junio 2018 BUILDING INSPECTIONS WONNE CHIEVERE 5pan,,h 717-6424 chevereipchesterfield.gov, Junio 2018 CITIZEN INFORMATION AND RESOURCES JUAN SANTACOLOMA Sp.n"l, 796-7085 santacolomaiachesterfield.go Junio 2018 COMMISSIONER OF REVENUE RODRIQUEZ LORENA span"l, 748-7184 Rodriguez LoCcDchesterfield.clov Junio 2018 DEPARTMENT OF SOCIAL SERVICES IRIS ANONGOS sp.",,h 748-1424 anongosipchesterfield.gov Junio 2018 DEPARTMENT OF SOCIAL SERVICES DAISY CABAS 751-4914 cabasc(cDchesterfield.gov, Junio 2018 DEPARTMENT OF SOCIAL SERVICES CINTHYA GARCIA spa""l, 318-8375 garciac(c6chesterfleld.goy Junio 2018 DEPARTMENT OF SOCIAL SERVICES MARIE PEREZ sp""'i'h 706-2060 perezm(cYDchesterfield.gov Junio 2018 DEPARTMENT OF SOCIAL SERVICES FIDEL RUBIO S c, a r,,.s h 751-4373 rubiof(Mc hesterfiel d. qov Junio 2018 DEPARTMENT OF SOCIAL SERVICES MONSERRAT SERRA lSpau Wish 748-1848 serramp_chesterfield.clov, Junio 2018 DEPARTMENT OF SOCIAL SERVICES LORELIS SLUSSER ps nie,fr 717-6776 slusserlp_chesterfield.po Junio 2028 DOGS (General Services) BRANDON GARCIA Spanish 748-1340 garciab(cDchesterfield.go Junio 2018 DOGS (General Services) Bonfilo Mendoza Spon"l, 748-1430 mendozab(c4chesterfielcl.g2v Junio 2018 DOGS (General Services) ADOLPH VASQUEZ 1,P h 748-1887 vasqueza(nchesterfield.gov Junio 2018 ENVIRONMENTAL ENGIN EERING ANABEL DELGADO sp.m,h 717-6631 delgacloanchesterfield.cIl Junio 2018 ENVIRONMENTAL ENGINEERING MARIA JENKINS 44parris,h 751-2335 jenkinsm((4chesterfield.go Junio 2018 FIRE - BUDGETAND PLANNING SALLY CONNOCK "'Pa""IL 768-7945 connocksAnchesterfield.gov, Junio 2018 FIRE - EMERGENCY OPERATIONS s rATION #2 NICHOLAS SMITH Spanish 276-4444 smithnnchesterfield.gov, Junio 2018 FIRE -FIRE AN D LIFE SAFETY CARLOS SHEDD SC.....s 1, 768-7969 shedcloachesterfield.gov Junio 2018 HRM "MILEY" GUZMAN Sp,inish 768-7863 or 2448 guzmanmachesterfield.,q Junio 2018 LIBRARY (Meadowdale) NANCY DAVILA Spa""l, 318-8778 davilanPchesterfiql� �.oy Junio 2018 LIBRARY (Meadowdale) GLENDA GARAY-VEGA Spanish 318-8778 Junio 2018 MENTAL HEALTH SUPPORT SERVICES LUISANA CANO 751-2298 canol0chesterfleld.crov Junio 2018 MENTAL HEALTH SUPPORT SERVICES MARIA CANO S3paa r,isir. canomachesterfielqjqO Junio 2019 MENTAL HEALTH SUPPORT SERVICES Joy Einsmann 9Vp erife.h 717-6549 Junic, 2018 MENTAL HEALTH SUPPORT SERVICES MONICA ESTRADA W, 717-6525 estradamochesterfleld.gov Junio 2018 MENTAL HEALTH SUPPORT SERVICES SAPPHIRA GUILBE bp.""h 748-1949 ouilloes(Mchesterfield.gov, Junic, 2018 MENTAL HEALTH SUPPORT SERVICES P.m Hill Srikh 706-2867 hill 1p(d.>chesterfielci. qov Junio 2018 MENTAL HEALTH SUPPORT SERVICES RON HILL Spaniv;h 717-6599 hill rochesterfield. qov Junio 2018 MENTAL HEALTH SUPPORT SERVICES Bianca Valerio Sp.rh 318-8114 yalenob(t chesterfleld.goy Junio 2018 MHSS MENTAL HEALTH -FAMILIES FIRST Nilsa Granaclos 318-8652 granadosnpchesteElield.goy Junio 2018 MHSS MENTAL HEALTH -FAMILIES FIRST Alicia Prieto S pr xrrislr 318-8650 prietoa(Mchesterfleld. goy Junic, 2018 MHSS-ADMIN SUPPORT JEREMY HASKINS Sp"'I"l, 768-7264 has kins i(cDchesterfield. qov Junio 2018 MHSS-CLINICAL SERVICES RICARDO SNYDER Spa""l, 751-2434 snyderra_chesterfeld.gov Junio 2018 POLICE Oscar Ortega Sp,,,—h 804-263-4877 0rteqao<QChesterfieId.qov, Junio 2018 POLICE SHARON PEREZ Spanish 318-8357 qarciasachesterfielq,gov Junio 2018 POLICE Sharon Perez Spanish 318-8357 perers0_chesterfieId.qo ?? POLICE Diana Ramos spani,h 717-6432 ramosdQchesterfieIg.qov ?? POLICE RUBEN SARINANA t2q)."Wh 318-8053 sarinanarochesterfield.gov Junio 2018 POLICE JOSE URIBE Sp—M, 748-1258 unbejochesteffield.gov, Junio 2018 SHERIFF Jose Perez -Spa"i'l, 748-1261 perez (cDchesterfjeId.qov, Junic, 2018 SHERIFF EDWIN VASQUEZ Sp."i'l, 796-7096 vasqueze(cbchesterfie �.ov Junic, 2018 SHERIFF -CORRECTIONAL SERVICES JOSE BERRIOS RODRIGUEZ sp"I""l, 748-1476 berriosiCEDchesterfield.gov Junio 2018 SHERIFF -COURT SERVICES STEPHEN MCLEOD Spanish 751-4682 mcleodsCcDchesterfield.goy Junio 2018 SHERIFF -COURT SERVICES WADE WILLIAMS Spanish 748-1829 williarnswCcDchesterfield.gov Junic, 2018 SHERIFF -OFFICE OF PROF STNDS MARY BROWN Spanish 748-1568 brownm(cDchesterfleld.gov Junio 2018 TREASURER REBECA ARIAS Spwh 748-1203 anasTODchesterfield.goy Junio 2018 TREASURER KIMA ARINEC "Pan"i, 751-4629 iwineck(Mchesterfield.go Junio2018 TREASURER Cindy MARTINEZ 'ip h 748-1853 MarfinezCochesterfield.go Junio 2018 UTILITIES -WATER DISTRIBUTION ASHLEY GONZALEZ Spo""h 748-1446 gonzaleza(b6chesterfield.go Junio 2018 UTILITIES -WATER DISTRIBUTION HECTOR QUINONES h 748-1310 quinoneshflchesterfield.gov Junio 2018 UTILITIES -WATER DISTRIBUTION RUBY VASQUEZ Spa"'O, 748-1234 vasquezrachesterfield.gov Junio 2018 UTILTITIES KARINA DE ALVA Spt,h 751-4179 dealvakaachesterfield.gov Junio 2018 UTILTITIES Rodolfo Garcia Sp h 748-1017 qarciar(cDchesterfieId.qov, Junio 2018 UTILTITIES ASHLEY Gonzalez 748-1446 qonzaIeza0_chesterfieIc,.go Junio 2018 VICTIM WITNESS/COMM ATTY/JDR JACQUELINE DEAN 717-6853 deaniachesterfield.gov Junio 2018 LIBRARY (Meadowdale) MARGARET KAUFFMAN Spanish 318-8778 kauffirannnochesterfield.go Junio 2018 Library (Central) Zaida Eger I , vjg a 1 748-1774 eaerz0chesterfield.aov Junio 2018 R,,& Sp ,k flus ,,ty d", 1; G -en: Sr -1, th'!e W'gg,y li"'n-i Page 34 U CHESTERFIELD COUNTY pn BOARD OF SUPERVISORS Page I of 2 AGENDA Meeting Date: January 23, 2019 Item Number: 12.C.6. Subject: Establishment of an Opioid Overdose Fatality Review Team County Administrator's Comments: County Administrator: Board Action Requested: The Board is requested to establish an Opioid Overdose Fatality Review Team. Summary of Information: A Heroin/Opioid Steering Committee was established informally in the County for developing a comprehensive plan to respond to the opioid crisis facing Chesterfield. At least 16 County agencies are represented on the Steering Committee, which has been working diligently over the past year on improving community prevention, education and outreach, drug treatment, and public safety. Members of the Steering Committee desire to share data with each other as well as with other partner agencies such as IST to conduct data analysis that will help measure the success of its efforts, identify trends and benchmarks, and maximize services. Currently, the ability to share data freely among various County agencies is restricted by numerous state and federal laws. However, the General Assembly recently enacted Va. Code § 32.1-283.7 which allows localities to establish an overdose fatality review team for the purpose of (i) reviewing opioid overdose deaths in the community; (ii) promoting cooperation and coordination among agencies involved in investigations of overdose deaths or in providing services to surviving family members; (iii) developing an understanding of the causes and incidence of overdose deaths in the locality; and (iv) developing plans for and recommending changes within the agencies represented on the local team to prevent overdose deaths. Preparer: Sarah Snead Title: Deputy County Administrator, Human Services 0623:113125.1 Attachments: Yes No # 10131)32l CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Summary of Information: (Continued) The law expressly permits agencies represented on a review team to share information subject to the execution of sworn confidentiality agreements. The law states that the findings of the team may be disclosed or published in statistical or other form that does not identify any individuals. The law further provides immunity from liability for team members who serve on the review team. Staff recommends that the BOS officially designate the existing Steering Committee to be an overdose fatality review team as authorized by Va. Code § 32.1-283.7. The scope of the law is consistent with the activities the Steering Committee has undertaken so far and plans for the future. The structure provided by the law would facilitate the Steering Committee's efforts to create an integrated data system which would aggregate data collected by Steering Committee members as well as other sources of data to identify trends and patterns which would inform program and policy decisions. The Steering Committee is comprised of representatives from the following departments and chaired by the Deputy County Administrator for Human Services: Police; Fire & EMS; Sheriff; Mental Health Support Services; Social Services; Communications & Media; IST; Schools; Drug Court; Juvenile & Domestic Relations District Court; Commonwealth's Attorney; County Attorney; Community Corrections; Health Department; and Department of Corrrections. Recommendation: Staff recommends the Board deem the existing Heroin/Opioid Steering Committee to be an overdose fatality review team as authorized by Va. Code § 32.1-83.7 and for the County Attorney to establish any rules, procedures, or confidentiality agreements required by law. 1*39:1 NilKIII i11051111610wi - -LJ-• -F-b SAK It• AGENDA 749 RG Meeting Date: January 23, 2019 Item Number: 12.C.7. Subject: Acceptance of State Roads County Administrator's Comments: County Administrator: Board Action Requested: Page 1 of 1 Adoption of resolutions for the referenced state roads acceptances. Summary of Information: Bermuda District: South Chester Forest Clover Hill District: Amberleigh Section 3 Matoaca District: Pine Valley at Magnolia Green Section 1 Stafford Park at Magnolia Green Section 2 Westerleigh Parkway Phase II Pamilla at Magnolia Green Section 1, Portion of Preparer: Scott B. Smedley Attachments: 0 Yes 1-1 No Title: Director, Environmental Engineering TO: Board of Supervisors FROM: Department of Environmental Engineering SUBJECT State Road Acceptance - South Chester Forest DI STRICT Bermuda MEETING DATE: January 23, 2019 ROADS FOR CONSIDERATION: Wells !Ridge Ct W* Vicinity Map: South Chester Fores! -zIf - cl;k NNY C,P egk�, ev4EC'T Pfoduo" By ch"Ibrrm county GIs MMMMMIT97, 0 TO: Board of Supervisors FROM: D epa rtment of Environmental E n g i n eeri n g SUBJECT State Road Acceptance - Am berl eigh Section 3 DISTRICT Clover Hill MEETING DATE: January 23, 2019 ROADS FOR CONSIDERATION: AmberleighCir Vicinity Map: Amberleigh Section 3 G) X -Ile C) 0 H LOOP LANNO LN tA A rn Prodmd E� ctmierrwd courtty GIs 6', TO: Board of Supervisors FROM: Department of Environmental Engineering SUBJECT: State Road Acceptance - Pine Valley at Magnolia Green Section 1 DI STRICT Matoaca, MEETING DATE: January 23, 2019 ROADS FOR CONSIDERATION: Glen Falls Xing Great Falls Cir Twin Falls Ln Vicinity Map: Pine Valley at Magnolia Green Section 1 -7 z -n 7n > > 9b r- <�� r- CIX Z T TWIN FALV-5'- -4CC Uj ry '�t)QLRID GE RD Q X11>1 R DO :-B—Y I m G -_j Pfoduwd 13Y en"i9mma county Q4S 911 Z� f77 S�A '0 0* co OAK D R� 0 0& "" 7'qv 0 TO: Board of Supervisors FROM: Department of Environmental Engineering S UBJ ECT State Road Acceptance - Stafford Park at Magnolia Green Section 2 D! STRICT Matoaca MEETING DATE: January 23, 2019 ROADS FOR CONSIDERATION: Silver Farm Dr Stafford Park Dr Stafford Park Pt Vicinity Map: Stafford Park at Magnolia Green Section 2 ? Z TWIN FA I�u LU LU j I LU LO Lo 0 0 ry W L JZ L VLRID� L RD �jj LU \RUBY < LLI -r� ILVEFI Preduced By ChosisirrM County GI$ 0 , Sz, OAK TO: Board of Supervisors FROM: Department of Environmental Engineering SUBJECT State Road Acceptance - Westerleigh Parkway Phase 11 DISTRICT- Matoaca MEE"nNG DATE: January 23, 2019 ROADS FOR CONSIDERA11ON: Easter Rd Westerleigh Pkwy Vicinity Map: Westerleigh Parkway Phase 11 R 0 IV/)Vn al'sivs,\ Cr ON C of �-7 'Its A- ro � "& (-4�- 0 Loop CA F3 C, CIO 0 Produced Ef ChfEbMM County GIPS FROM: Department of Environmental Engineering SUBJECT State Road Acceptance - Palmilla at Magnolia Green Section 1, Portion of MEETING DATE: January 23, 2019 ROADS FOR CONSIDERATON: SignatureTrl Stafford Park Dr VILAIHLY IVILIP. r-011111110 LIL 1V1d!j11kJ11d %31CC11 00%.6I4!II 1, r -%A UU11 V1 4z- TWIN FAL CO _N/ LIJ (un) v a: W ow LU U 7i r, Lz) Hqs;�, �V I/ C, 7UOLRIDGE RD Q� 4�� ?I- Q X '1<1 j �p 0 R I I �-ERIY z G LJtlU PAYN-/,/ Uj ' S I LVE P, T- �imjwav� Prodmo al chosurn" county Gas CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: January 23, 2019 Item Number: 12.C.8. Subject: Designation of Right of Way along Halloway Avenue for the New Matoaca Elementary School County Administrator's Comments: County Administrator: Board Action Requested: Designate right of way along Halloway Avenue for the new Matoaca Elementary School and authorize the County Administrator to execute the designation. Summary of Information: In order to construct the new Matoaca Elementary School, it is necessary that a parcel of county property containing 1.162 acres be designated as public right of way. This request has been reviewed by the site plan team and schools. Approval is recommended. District: Matoaca Preparer: John W. Harmon Title.- Real Property Manager Attachments: 0 Yes 1-1 No 4 ea ) 1. Q, 'j- VICINITY SKETCH ESIGNATION OF RIGHT 01F WAY ALONG HALLOWAY AVENUE FOR NEW MATOACA Fol 4 A TM I a kn rmlvzyd P 19TST01 M FA p QjXjjQj"rAjjtXSjTjTjl'V A% E 1 inch = 375 feet ( ),I. , -,I 6 1� 1101, , Q, Y:OO1\38878-Matoaca MS WeShDW&38578XP-RW 10-3-18 Schmi Pm—d— 1 PlnM.— VllinM A OAS—i—,--T....— C ��b :zi 2SDq'p'OD )ri VN ��uay s g�2 yo 0 ��wmx H w> w Z 88 p D g NN �yD 1•� z � A>A C � � m M it .CL'OL6 4Z6.'Jd 5Efi @'0 m k � 3------ dl In� -'-'-y l•ZL# O'I'1HN •gAV AVM w y qY � 1 v� y 11 NPnX 4�rom�y �yn Ez � 3.CC8C• � �Q � ppL�N', � Xd,.O �V �tl> eA � V�Aa vp„vm cpm'_„ uH O D nr i � ror UN 2 yj ti Ni+y �"y a D ttt T- yyvy� oak oOWOAAC1 I o xaw 'v ymZ5mYn'�G1 a.• iaHf�c 5iN p(("?ab$b y2 l DAi ni SL ➢�0yi a,wm I <--ND yA ati K-,-�yio. 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Subiect: Request to Quitclaim a Portion of a Variable Width SWM/BMP Easement Across the Property of Rivington Associates, LLC County Administrator's Comments: County Administrator: Board Action Requested: Authorize the Chairman of the Board 61, Supervisors and the County Administrator to execute a quitclaim deed to vacate a portion of a variable width SWM/BMP easement across the property of Rivington Associates, LLC. Summary of Information: Rivington Associates, LLC has requested the quitclaim of an unneeded portion of a SWM/BMP easement across its property as shown on the attached plat for development of The Reserve at Rivington. This request has been reviewed by the Environmental Engineering Department. Approval is recommended. District: Bermuda Preparer: John W. Harmon Attachments: 0 Yes Title: Real Property Manager ❑ No # 0 0 0. 31,1214 "VICINITY SKETCH Request to Quitclaim a Portion of a Variable Width SWM/BMP Easement Across the Property of Rivington Associates, LLC c' I GE IP 0 ry IR G -ro1v w 13R Io e PLS" > Uj CY 5.- � Portion of a Variable Width SWM/BMP Easement to be Quitclaimed . . ...... .... ------- ------- carver Height DI ra 1 inch = 683 feet RIONGTON ASSOCIATES, LLC N GPIN: 7766526427 : D.B. 11916, PG. 514 cl 6301 RI WNGTON DR10. N 3652793.36 o NAfy98 � ry a N h li A ` �t69 it AERC RIVER FOREST, LLC GPIN: 7776525121 RIV1NGTON ASSOCIATES. LLC D.B. 8930, PG. 172 GPIN: 7776522272 5701 QUIET PINE CIR D.B. 11916, PG 514 12250 BRANDERS CREEK OR 1 inch = 50 ft. THIS PLAT IS SUBJECT TO ANY EASEMENT OF RECORD AND OTHER PERTINENT FACTS WHICH A TITLE SEARCH MIGHT DISCLOSE. THIS DOES NOT REPRESENT A CURRENT FIELD SURVEY CO. PROJECT#! 18-0122 CO. SITE#t 18PRO242 DRAWN BY..- SOF N L=179.44' R=560.00' A=18 21 31 " TAN=90.49' CHD=178.67' CHO BRG=S7823'16 E PLAT OF PORTION OF SWM/BMP EASEMENT TO BE OUITCLAIMED, ACROSS THE PROPERTY OF RIVIN49TDN ASSOCIATES LLC BERMUDA DISTRICT CHESTERFIELD COUNTY VIRGINIA SCALE , I' = 50' 4dVE;4£R 29, 2018 Townes SITE EN6INEEMIN0 9850 LORI ROAD, SUITE 201 CHESTERFIELD, VIRGINIA 23832 PHONE+(804) 748-9011 FAX, (804) 748-2590 CHECKED BY: 5� � TAN=13.68' S5'W/ SO L=45.52' U CND=26.68' NOg k9i'3, CHO BRG=N19 08'12"W / / R=50.00' g0. �'` A=5209 47" TAN=24.47' CHD=43.96' 146.56.. CHD BRG=S1776 33"W POR77ON OF SWM/$MP = o EASEMENT TO BE 5PyV/Bt7P EASEMENT \ D.B. 7594, PG, 767 OUfTCLAIMED D.B. 7894, PG. 787 LD..4. 1275, PG. 42 B 875PG. 475�5, PG. 5Q �'11-1 Cd N ` �t69 it AERC RIVER FOREST, LLC GPIN: 7776525121 RIV1NGTON ASSOCIATES. LLC D.B. 8930, PG. 172 GPIN: 7776522272 5701 QUIET PINE CIR D.B. 11916, PG 514 12250 BRANDERS CREEK OR 1 inch = 50 ft. THIS PLAT IS SUBJECT TO ANY EASEMENT OF RECORD AND OTHER PERTINENT FACTS WHICH A TITLE SEARCH MIGHT DISCLOSE. THIS DOES NOT REPRESENT A CURRENT FIELD SURVEY CO. PROJECT#! 18-0122 CO. SITE#t 18PRO242 DRAWN BY..- SOF N L=179.44' R=560.00' A=18 21 31 " TAN=90.49' CHD=178.67' CHO BRG=S7823'16 E PLAT OF PORTION OF SWM/BMP EASEMENT TO BE OUITCLAIMED, ACROSS THE PROPERTY OF RIVIN49TDN ASSOCIATES LLC BERMUDA DISTRICT CHESTERFIELD COUNTY VIRGINIA SCALE , I' = 50' 4dVE;4£R 29, 2018 Townes SITE EN6INEEMIN0 9850 LORI ROAD, SUITE 201 CHESTERFIELD, VIRGINIA 23832 PHONE+(804) 748-9011 FAX, (804) 748-2590 CHECKED BY: CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: January 23, 2019 Item Number: 12.C.10.a. I Subject: Acceptance of a Parcel of Land along Sturbridge Drive from George J. Maloof and Mary Frances Maloof, sole Directors and Shareholders of the liquidated corporation known as G.M. Development Corporation County Administrator's Comments: County Administrator: Board Action Requested: Accept the conveyance of a parcel of land containing 0.085 acres, more or less, along Sturbridge Drive from George J. Maloof and Mary Frances Maloof, sole Directors and Shareholders of the liquidated corporation known as G.M. Development Corporation and authorize the County Administrator to execute the deed. Summary of Information: Staff requests that the Board of Supervisors accept the conveyance of a parcel of land containing 0.085 acres, more or less, along Sturbridge Drive from George J. Maloof and Mary Frances Maloof, sole Directors and Shareholders of the liquidated corporation known as G.M. Development Corporation. This dedication will convey title to additional right of way for Sturbridge Drive, a portion of which is state maintained. Approval is recommended. District: Clover Hill Preparer: John W. Harmon Attachments: 0 Yes Title: Real Property Manager 1-1 No 6q, 01,37 VICINITY SKETCH Acceptance Of A Parcel Of Lanfi Along Sturbrbridge Drive ti Stu 6dge C urt Larcel To Be Deeded 0 1 inch =250 feet , '40 3 ?1 -,ts G J-2.0 VINIONIA 'AiNnoo 0131AMSNO 13l81SIO 111H Z13AOI0 NOIlVdOd8OO IUN013A30 NO C> szaa ..... . .. A8 a3NMO ONVIt 14— uj 0 JO 130M MOV 980*0 V 9NIMOHS IVId u!wny_ ZIOT 'ZI ODnuDr P -!Ag& hoz OE '9 —P P -P% R Z2 SO4 8 Zs Zt A o -;p cc Vd ----------- ht1d - Cp CL k.7'�W Ad 'OZ 8d ,(DIA -}D -I48!8 og mz am elws ldfw 30maw 90 —N83'39'47 *E 320-84' Ild- W394 IF345.677— orn R Z2 SO4 8 Zs Zt A o -;p cc 16 LS ccs -cl C) S63'39'47W 3LI3,39' hvu— k.7'�W Ad 'OZ 8d ,(DIA -}D -I48!8 og mz am elws ldfw 30maw 90 —N83'39'47 *E 320-84' W) T'31,�13 R Z2 SO4 8 Zs Zt 16 o Oc o4 L g C- —1 8 �h 2 A rcl, o N O �" '� � � � v N Hy N /b�/ r, t2 rn Z3 Z5 1 n I �s Z3 1 2 W) T'31,�13 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 ,1749 AGENDA Meeting Date: January 23, 2019 Item Number: 12.C.10.b. Subiect: Acceptance of Parcels of Land Adjacent to Charter Colony Parkway from RP2B, LLC County Administrator's Comments: County Administrator: Board Action Requested: Accept the conveyance of 3 parcels of land containing a total of 0.88 acres adjacent to Charter Colony Parkway from RP2B, LLC and authorize the County Administrator to execute the deed. Summary of Information: Staff requests that the Board of Supervisors accept the conveyance of 3 parcels of land containing a total of 0.88 acres adjacent to Charter Colony Parkway from RP2B, LLC. This conveyance is for the development of Centerpointe Townes - Section 1 and has been reviewed by Environmental Engineering, Utilities, Transportation and Planning. Approval is recommended. District: Clover Hill Preparer: John W. Harmon Title: Real Property Manager Attachments: 0 Yes 1-1 No 40- '[113 14 0 M rel 112 11 WA 613: a Acceptance of Parcels of Land Adjacent to Charter Colony Park -way from RP2B. LLC 4 5 6 0.05 Acre Dedication I 0.21 Acre Dedication 'OINTE PKWY N w S 1 inch = 625 feet GAS! 'M'49 Luo'�S�Qv L=326.73- -- R=960.37' A=192934" TAN= 164.96' CHD=325.16' CHO 8RG=N48 45 39 E HHANDE.2M%LZ, PAnKWAY STATE ROUTE 1921 90' R/W D.8. 5008 P.G. 873 D.B. 7780 P.C. 765 CUD L=38.85' R=50.00' ,6=44'31'07' TAN -20.47' CHD=37.88' LINE LENGTH BEARING L 1 8.84" N50'57'41 "W LFTABLE L2 14.24' S54 4642W L3 60.87' 5625151"W HHANDE.2M%LZ, PAnKWAY STATE ROUTE 1921 90' R/W D.8. 5008 P.G. 873 D.B. 7780 P.C. 765 CUD L=38.85' R=50.00' ,6=44'31'07' TAN -20.47' CHD=37.88' 2a 1" 9"W 3 COMMONWEALTH FOUNDA77ON FOR CANCER RESEARCH GPIN. 725-695-92.96-00000 D.B. 11805, PG. 86 14000 CHARTER POINTE PKWY GRAPHIC SCALE N 1 inch = 50 ft_ THIS PLAT IS SUBJECT TO ANY EASEMENT OF RECORD AND OTHER PERTINENT FACTS WHICH A TITLE SEARCH MIGHT DISCLOSE. THIS DOES NOT REPRESENT A CURRENT FIELD SURVEY CO. PROJECT# 18-0014 CO SITE# ISCP0063 DRAWN BY. SDF PLA T of 005 ACRE DF LAND TO BE DEDICATED AND VARIABLE WIDTH SLOPE AND DRAINAGE EASEMENT FOR VDOT MAINTENANCE EASEMENT, ACROSS THE PROPERTY OF RP2B LLC CLOVERHILL DISTRICT CHESTERFIELD COUNTY, VIRGINIA SCALE , I' = 50' NOVEMBER 20, 2018 Townes SIT@. ENC3INEERiNC3 9850 LORI ROAD, SUITE 201 CHESTERFIELD, VIRGINIA 23832 PHONEr(804) 748-9011 FAX, (804) 748-2590 CHECKED BY•�C/ r PP o 00 rio L=39.30' N o t1a R-25.00' ai 4=90*04 23' b o TANg25.03' CHD-35.38' w c°jn D o CHO 8RG=N0558'14'W _.. _ ..._� N 369683028 RP28 LLC N3 0.3' TYZSI183� GPIN.� 725-696-6666-00000 3 . 0'65 D.H. 11851, PG 764 " h �' CO 1300 CHARTER COLONY PKWY {�v� +r VARIABLE tM07H O SLS & DRAINAGE EASEMENT FOR tDOT 539 04 42 W N 3696783.06 MAINTENANCE ( 45.75' N N 2�' 2a 1" 9"W 3 COMMONWEALTH FOUNDA77ON FOR CANCER RESEARCH GPIN. 725-695-92.96-00000 D.B. 11805, PG. 86 14000 CHARTER POINTE PKWY GRAPHIC SCALE N 1 inch = 50 ft_ THIS PLAT IS SUBJECT TO ANY EASEMENT OF RECORD AND OTHER PERTINENT FACTS WHICH A TITLE SEARCH MIGHT DISCLOSE. THIS DOES NOT REPRESENT A CURRENT FIELD SURVEY CO. PROJECT# 18-0014 CO SITE# ISCP0063 DRAWN BY. SDF PLA T of 005 ACRE DF LAND TO BE DEDICATED AND VARIABLE WIDTH SLOPE AND DRAINAGE EASEMENT FOR VDOT MAINTENANCE EASEMENT, ACROSS THE PROPERTY OF RP2B LLC CLOVERHILL DISTRICT CHESTERFIELD COUNTY, VIRGINIA SCALE , I' = 50' NOVEMBER 20, 2018 Townes SIT@. ENC3INEERiNC3 9850 LORI ROAD, SUITE 201 CHESTERFIELD, VIRGINIA 23832 PHONEr(804) 748-9011 FAX, (804) 748-2590 CHECKED BY•�C/ r fi! C:w fy 0 LW, N9� hJ 6 1s Ot a; Pi 04 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page I of 1 AGENDA Meeting Date: January 23, 2019 Item Number: 12.C.10.c. Subiect: Acceptance of a Parcel of Land Adjacent to Charter Colony Parkway from Commonwealth Foundation for Cancer Research County Administrator's Comments: County Administrator: Board Action Requested: Accept the conveyance of a parcel of land containing 0.05 acres adjacent to Charter Colony Parkway from Commonwealth Foundation for Cancer Research and authorize the County Administrator to execute the deed. Summary of Information: Staff requests that the Board of Supervisors accept the conveyance of a parcel of land containing 0.05 acres adjacent to Charter Colony Parkway from Commonwealth Foundation for Cancer Research. This conveyance is for the development of Centerpointe Townes - Section 1 and has been reviewed by Environmental. Engineering, Transportation, Utilities and Planning. Approval is recommended. District: Clover Hill Preparer: John W. Harmon Attachments: 0 Yes Title: Real Property Manager 1-1 No P G ol'ss VICINITY SKETCH Acceptance of a Parcel of Land Adjacent to Charter Colony Parkway from Commonwealth Foundation for Cancer Research 3 4 6 2 1 7 8 XYGE 9 2. TITANIUM J. NICKEL LN 4. COBALT AVE 5, PALLADIUM DR 6. SAPPHIRE PARK LN 7. NAVY DR 8.STEELAVE 9. RHODIUM DR R0.05 Acre Dedication KRD P 'N TEE PKWY IV QR N w+r-*E 1 inch = 667 feet COMMONNEALTH FOUNDATION FOR CANCER RESEARCH GPIN. 725-695-9296-00000 D.B. 11804 PG. 66 14000 CENTER POINTE PKWY N qqr�� VARIABLE WDTH 7` SLOPE & DRAINAGE �M1 EASEMENT FOR VDOT MAINTENANCE RP28 LLC GPIN.' 726-695-7966-00000 D.B. 11851, PC. 764 1350 CHARTER COLONY PKWY GRAPHIC SCALE 50 0 25 50 100 ( IN FEET } I inch = 50 1t. THIS PLAT IS SUBJECT TO ANY EASEMENT OF RECORD AND OTHER PERTINENT FACTS WHICH A TITLE SEARCH MIGHT DISCLOSE. THIS DOES NOT REPRESENT A CURRENT FIELD SURVEY CD. PROJECT# 18-0014 CO, SITE# 18CP0063 DRAWN 8Y.• SDF L=39.33' R=25.00' A-90'07'41* TAN -25.06' CHD:35.39' CHD 8RG-S8355'44'W L=39.21' R=25.00' 4-89"52'19' TAN -24.94' CHD-3a 32' CHO BRG=NO604'16'W 0.05 ACRE TO BE DEDICATED PLA T OF 0.05 ACRE OF LAND TO BE DEDICATED AND VARIABLE WIDTH SLOPE AND DRAINAGE EASEMENT FOR VDOT MAINTENANCE EASEMENT, ACROSS THE PROPERTY OF COMMONWEALTH FOUNDATION FOR CANCER RESEARCH CLOVERHILL DISTRICT CHESTERFIELD COUNTY, VIRGINIA SCALE , 1' = 50' NOVEMBER 20, 2018 Townes SITE ENGi/NEERIN© 9850 LORI R17AD, SUITE 201 CHESTERFIELD, VIRGINIA 23832 PHONEI(804) 748-9011 FAX, (804) 748-2590 CHECKED 8Y.- � q NN 51153,E 23 La561.43' "0ry/ I�� tib R=375 00' 0=85'46'47" • .....'.'� 7AN=348.35' u" ( v CND -510.44' IDN CHD BRC-SO4 0130E g 40.73' 196.97' N 369639Q 11 53857'53"W RP28 LLC GPIN.' 726-695-7966-00000 D.B. 11851, PC. 764 1350 CHARTER COLONY PKWY GRAPHIC SCALE 50 0 25 50 100 ( IN FEET } I inch = 50 1t. THIS PLAT IS SUBJECT TO ANY EASEMENT OF RECORD AND OTHER PERTINENT FACTS WHICH A TITLE SEARCH MIGHT DISCLOSE. THIS DOES NOT REPRESENT A CURRENT FIELD SURVEY CD. PROJECT# 18-0014 CO, SITE# 18CP0063 DRAWN 8Y.• SDF L=39.33' R=25.00' A-90'07'41* TAN -25.06' CHD:35.39' CHD 8RG-S8355'44'W L=39.21' R=25.00' 4-89"52'19' TAN -24.94' CHD-3a 32' CHO BRG=NO604'16'W 0.05 ACRE TO BE DEDICATED PLA T OF 0.05 ACRE OF LAND TO BE DEDICATED AND VARIABLE WIDTH SLOPE AND DRAINAGE EASEMENT FOR VDOT MAINTENANCE EASEMENT, ACROSS THE PROPERTY OF COMMONWEALTH FOUNDATION FOR CANCER RESEARCH CLOVERHILL DISTRICT CHESTERFIELD COUNTY, VIRGINIA SCALE , 1' = 50' NOVEMBER 20, 2018 Townes SITE ENGi/NEERIN© 9850 LORI R17AD, SUITE 201 CHESTERFIELD, VIRGINIA 23832 PHONEI(804) 748-9011 FAX, (804) 748-2590 CHECKED 8Y.- � q CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 .17A s AGENDA Meeting Date: January 23, 2019 Item Number: 12.C.10.d. Subiect: Acceptance of a Parcel of Land Along Jefferson Davis Highway from QSR Realty Partners, LC County Administrator's Comments: County Administrator: Board Action Requested: Accept the conveyance of a parcel of land containing 0.191 acres along Jefferson Davis Highway from QSR Realty Partners, LC and authorize the County Administrator to execute the deed. Summary of Information: Staff requests that the Board of Supervisors accept the conveyance of a parcel of land containing 0.191 acres along Jefferson Davis Highway from QSR Realty Partners, LC. This conveyance is for the development of Popeyes-Dutch Gap and has been reviewed by the site plan team. Approval is recommended. District: Bermuda Preparer: John W. Harmon Title: Real Property Manager Attachments: Yes No "VICINITY SKETCH Acceptance of a Parcel of Land Along Jefferson Davis Highway from QSR Realty Partners, LC low 1 inch = 667 feet el 0 3 i - '111 9 Am. I gROJ .ye OF/.per ,fYMN,'�J/ y�b-9Sg-86t �n 3r lattil Am. I gROJ .ye OF/.per w Q 17 I 3I q2 I of+ � 2 I I I S(N_7NH,7O6b 6'Ft!! pp 1 NO �\ (,F6Ytf _ 31m/ wV N I i th j I I H i I I I I a� I Qh i w Cl �{ I I I � H I I Am. I gROJ .ye OF/.per w Q 17 I 3I q2 I of+ I I I I I I 2 I I I I f� I N I i Am. I gROJ .ye OF/.per 17 q2 ESQ tL0 Am. I gROJ .ye CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of I -Ing AGENDA Meeting Date: January 23, 2019 Item Number: 12.C.10.e. Subject: Acceptance of a Parcel of Land Along Hickory Road and Halloway Avenue from Mount Calvary Baptist Church County Administrator's Comments: County Administrator: Board Action Requested: Accept the conveyance of a parcel Hickory Road and Halloway Avenue authorize the County Administrator Summary of Information: of land containing 0.629 acres along from Mount Calvary Baptist Church and to execute the deed. Staff requests that the Board of Supervisors accept the conveyance of a parcel of land containing 0.629 acres along Hickory Road and Halloway Avenue from Mount Calvary Baptist Church. This conveyance is for road improvements required for the construction of the Matoaca Middle school addition. This request has been reviewed by the site plan team and schools. Approval is recommended. District: matoaca Preparer: John W. Harmon Title: Real PropertV Manager Attachments: 0 Yes FI No # RA rel I 10 1 N WM RL; a Acceptance of a Parcel of Land Along Hickory Road and Halloway Avenue from Mount Calvary Baptist Church 0.629 Acre Parcel to be Conveyed MAT ACA RK RD /Yz. %0, N -*F- S 1 inch = 583 feet 14 Orw-- A. I —z:t n-- —ow CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA 749 Meeting Date: January 23, 2019 Item Number: 12.C.11. Subiect: Page I of 2 Initiate an Application for a Conditional Use to Permit Government Office use, and a Conditional Use Planned Development to Permit Ordinance Exceptions on 16.2 Acres Located at 4216 Beulah Road in a Residential (R-7) District. County Administrator's Comments: County Administrator: Board Action Reauested: Initiate an application for a conditional use to permit government office use, and a conditional use planned development for ordinance exceptions on 16.2 acres, identified at Tax ID 782-680-4073, appoint Darlene Lathrop, Capital Projects Manager as the agent for the Board and waive disclosure requirements. Summary of Information: An application to permit the use of government offices within the property formally known as Beulah Elementary school is proposed. This would permit the Department of Parks and Recreation to relocate their office within this existing building and provide future government offices the same benefit. Additionally, a conditional use planned development to permit ordinance exceptions may be necessary. The intent of Parks and Recreation is to also locate a neighborhood park within the subject property. The use of a public park is allowed by right within a Residential (R-7) District, and the Public Facilities Plan suggests neighborhood parks, meeting the scope would be an appropriate use without determination. Preparer: Andrew G. Gillies Attachments: 0 Yes No and scale as described in the Plan, the need for substantial accord Title: Director of Planning I b, na')a' S 4 -,t74 U "I ffUA-RU-U•#MF-tfl1PtXI'IIIV AGENDA Summary of Information Continued: Page 2 of 2 The subject property fronts 155 feet along the east line of Hopkins Road; 410 feet along the north line Beulah Road and 900 feet along the west line of Brookshire Drive. (Attachment 1) Virginia law permits the Board of Supervisors to initiate a rezoning application on the principles of good zoning practice and general welfare to consider land uses that are not permitted under current zoning regulations. Consideration of this request will provide for a public process to review and determine if any adverse impacts would be generated on the property (s) , on adjacent property owners, or the County in general and, if so, to determine what conditions might alleviate any adverse impacts and enhance land use compatibility. 40 461 3 1 ZIE-1) 6 )K HIGH R TH HOPKINS ELEM Nfp0f R 2 O r � b 41Tn.0 C,hR �\a�t Z R-7 z� 9 r R-7 R-12 rA MEADOWDALE I = h om 1 , �� `4gµ0. A � R/J �u✓ � OgIFNG UFF f:. A + Ijm' % "a RAVENSDALE rig WATCH RUN R -14^r ~> ,i}, E3lJf CEDAR HEIGHTS N BEULAHOAKS .. " i.: 73 x R-7 yc \ ti ` �.�.•. i "�cuLAH onK+%cru ao ��pf",ir� i� I _ SYAiELY OPK� - r- 1. .ELEhT::r cr. o SAVANNAH TRAC 'I I , �i '� .... , , i OAKVtEW �.IA NHYANRFG((N .. :. ..... TAYLOti Rp00KlN I 1 r 6SULA c YP k, z N �j s �O .r lIj )MASON WOODS FUQUA FARMS wvfr` ,�...�.. /Epsr I � r "Si, aM •yn(io Nu Map 1: Q Subject Property J 1 a �L r mti, g R - ¥, Attachment 1 f s n4 r Address: 4216 BEULAH ROAD 9pNRLN� t r` 7�°' Tax ID: 782-680-4073 � TJ d MPS(1�1 WAV C mom. �� l • I.. r„+' " w;•o 1 ( ^,u� --.:�--E $00 400 0 800 l 1 I ! (� Cy,SF:HPPtF'l ON C1R.. s Feet C 0" ,w - tee. Z ) CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 2 eras,. . . . . . .. ..... AGENDA Meeting Date: January 23, 2019 Item Number: 12.C.12. Subiect: Adoption of Guidelines and Procedures Pursuant to the Public -Private Transportation Act of 1995, as Amended (Code of Virginia 33.2-1800 et seq. ) (the "PPTA") County Administrator's Comments: County Administrator: Board Action Requested: Adoption of attached proposed PPTA Guidelines and Procedures. Summary of Information: The PPTA grants responsible public entities the authority to create public- private partnerships for the development of a wide range of qualifying transportation projects for public use. Pursuant to the PPTA, Chesterfield County must adopt and make publicly available guidelines that are sufficient to enable the compliance with the PPTA prior to requesting or considering a proposal for a qualifying project. The attached proposed Guidelines and Procedures are consistent with the requirements of state law for this purpose. Adoption of PPTA guidelines can position the County for timely and cost- effective options to deliver road improvements in the future. Example projects include the extension of Powhite Parkway westerly to Hull Street as was mentioned in the Board's December 12, 2018 transportation work session. Staff also presented the PPTA structure and concepts to the Audit and Finance Committee on December 7, 2018. If the Board adopts the paper as presented, partner entities (e.g. VDOT, RMTA) will be notified of this delivery methodology being available in Chesterfield County. Preparer: Keith Gagnon Attachments: 0 Yes FINo Title: Procurement Director # 0 101; 3-121-5`7 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA The County PPTA Guidelines and Procedures set forth the requirements of the County with respect to soliciting, receiving, and evaluating proposals for qualifying transportation projects as well as entering into agreements with private entities pursuant to the PPTA. The Guidelines and Procedures also set forth the requirements for submission of both solicited and unsolicited proposals from private entities to the County. On November 15, 2017 the Board of Supervisors adopted similar guidelines and procedures for the implementation of the Public -Private Education Facilities and Infrastructure Act of 2002 (PPEA) . Public-private transportation projects are not advanced through PPEA procedures, but rather through PPTA procedures. Accordingly, the County requires adoption of separate PPTA procedures for these types of projects. The proposed PPTA Guidelines and Procedures are attached. Staff recommends adoption of the proposed PPTA Guidelines and Procedures. PTransportationAct of 1995, Amended (PPTA) .; i Adopted by the Chesterfield County Board of Supervisors on January 23, 2019 0G Table of Contents I. Executive Summary................................................................................................................. 1 11. Proposals..............................................................................................................................1 A. Solicited Proposals........................................................................................................... 1 B. Unsolicited Proposals....................................................................................................... 1 III. Proposal Submission and Review........................................................................................ 2 A. Decision to Accept and Consider Unsolicited Proposal; Notice ...................................... 2 B. Initial Review at the Conceptual Stage............................................................................ 2 IV. Project Selection and Comprehensive Agreement............................................................... 3 V. County Rights Reserved...................................................................................................... 4 VI. Project Proposals.................................................................................................................. 4 A. Solicited Proposals........................................................................................................... 4 B. Unsolicited Proposals....................................................................................................... 5 C. Qualifying Transportation Facilities................................................................................ 6 D. Submission of Unsolicited Proposals............................................................................... 6 E. Proposal Evaluation and Selection Criteria.................................................................... 15 VII. The Comprehensive Agreement........................................................................................ 20 I. Executive Summary The Public -Private Transportation Act of 1995, as Amended (Code of Virginia § § 33.2-1800 et seq.) (the "PPTA") allows both solicited and unsolicited project proposals for qualifying transportation facilities, as defined in Part VLC of this policy. The major steps involved in evaluating, selecting, and implementing the projects are similar for both solicited and unsolicited proposals. This policy anticipates that the private sector will identify prospective projects without County solicitation, although the County may solicit proposals generally or for specific projects. The PPTA permits private entities to propose innovative financing methods, including the imposition of user fees or service payments. The financing arrangements may include the issuance of debt, equity or other securities or obligations. The proposer may enter into sale and lease back transactions and secure any financing with a pledge of, security interest in, or lien on, any or all of its property, including all of its property interests in the qualifying transportation facility. While procedures incorporated in these guidelines are consistent with those of the Virginia Public Procurement Act ("VPPA") Code of Virginia § 2.2-4300 et. seq., the selection process for solicited or unsolicited project proposals is not subject to the VPPA, except for Article 6 Ethics in Public Contracting, which is hereby incorporated by reference. II. Proposals A. Solicited Proposals The County may issue solicitations inviting proposals from private entities to acquire, construct, improve, maintain and/or operate qualifying transportation facilities as defined in the PPTA. The solicitation will specify information and documents which must accompany the proposals, the factors that will be used in evaluating the proposals and contain or incorporate by reference other applicable terms and conditions, including any unique capabilities or qualifications which will be required of private entities submitting proposals. Such solicitations may invite private entities to identify projects or may solicit proposals on identified projects. B. Unsolicited Proposals The County may receive, evaluate and select for negotiations unsolicited proposals from private entities to acquire, construct, improve, maintain and/or operate qualifying transportation facilities. The County may receive such unsolicited proposals at any time pursuant to these guidelines. Once a proposal is received and deemed to meet all legal and policy requirements for initial review, the County will publish a notice accepting such proposal for initial review and inviting others to submit competing proposals. If federal aid funds are anticipated in the project, the County will also notify FHWA. The deadline for County receipt of any such competing proposals will be as stated in the notice, but in any case, not less than forty-five (45) days from publication of the notice. All competing, compliant proposals Page l of 22 Chesterfield County PPTA Guidelines and Procedures submitted by such deadline will be considered unless and until the County terminates consideration of, or negotiation on the proposals. III. Proposal Submission and Review A. Decision to Accept and Consider Unsolicited Proposal; Notice Upon receipt of any unsolicited proposal or group of proposals and payment of any required fee by the proposer or proposers, the Board of Supervisors will determine whether to accept the unsolicited proposal for publication and conceptual -phase consideration. If the Board of Supervisors determines not to accept the proposal and not to proceed to publication and conceptual -phase consideration, staff will return the proposal, together with all fees and accompanying documentation, to the proposer. 2. If the Board chooses to accept an unsolicited proposal for conceptual -phase consideration, staff shall post a notice in a public area regularly used by the County for posting of public notices and on the County website for a period of not less than 45 days. The County shall also publish the same notice in a newspaper of general circulation in the County to notify any parties that may be interested in submitting competing unsolicited proposals. Interested parties shall have adequate time as specified in the notice, but in no event less than 45 days from the date the notice is published to submit competing unsolicited proposals. The notice shall state that the County (i) has received and accepted an unsolicited proposal under the PPTA, (ii) intends to evaluate the proposal, (iii) may negotiate a comprehensive agreement with the proposer based on the proposal, and (iv) will accept for simultaneous consideration any competing unsolicited proposals that comply with the procedures of the County and the PPTA. The notice also shall summarize the proposed qualifying project or projects, and identify their proposed locations. B. Initial Review at the Conceptual Stage 1. Only proposals complying with the requirements of the PPTA that contain sufficient information for a meaningful evaluation and that are provided in an appropriate format will be considered by the County for further review at the conceptual stage. 2. The County will determine at this initial stage of review whether it will proceed to evaluate the unsolicited proposals using either method a. or b. below: a. Procedures normally used by the County for the evaluation of bids resulting from "competitive sealed bidding" with award to the lowest responsive and responsible private entity. Evaluation may include special qualifications of private entities, life cycle costing, value analysis, and any other criteria such as inspection, testing, quality, workmanship, delivery, and suitability for a particular purpose, which are helpful in determining acceptability. Awards may be made to more than one private entity. The County may reject any or all proposals at any time and for any reason. , Page 2 of 22"t -`' Chesterfield County PPTA Guidelines and Procedures b. Procedures normally used by the County for the evaluation of proposals resulting from the procurement of other than professional services through "competitive negotiation" as follows: Selection shall be typically made of two private entities deemed to be fully qualified and best suited among those submitting proposals. Negotiations shall then be conducted with each of the private entities so selected. Price shall be considered, but need not be the sole determining factor. After negotiations have been conducted with each private entity so selected, the County shall select the private entity, which, in its opinion, has made the best proposal. Awards may be made to more than one private entity. Should the public body determine in writing and in its sole discretion that only one private entity is fully qualified, or that one private entity is clearly more highly qualified than the others under consideration, negotiations may be limited to that private entity. The County may reject any or all proposals at any time and for any reason. c. The County may proceed using competitive negotiation procedures described in b. above only if the Procurement Director makes a written determination that doing so is likely to be advantageous to the County and the public based upon either (i) the probable scope, complexity or urgency of need, or (ii) the risk sharing, added value, increase in funding or economic benefit from the project would otherwise not be available. 3. After reviewing the original proposal and any competing unsolicited proposals submitted during the notice period, the County may determine: not to proceed further with any proposal, ii. to proceed to the detailed phase of review with the original proposal, iii. to proceed to the detailed phase with a competing proposal, or iv. to proceed to the detailed phase with multiple proposals. IV. Project Selection and Comprehensive Agreement The Board of Supervisors will select those projects and proposals that satisfy the goals of the Act. Final authorization to acquire, construct, improve, maintain and/or operate any qualifying transportation facility will be contingent on successful negotiation and execution of a comprehensive agreement between the private operator and the County. The comprehensive agreement will, at a minimum, outline the rights and obligations of the parties, set a maximum return or rate of return to the private operator, allocate risk and liabilities, and establish dates for termination of the private operator's authority and dedication of the facility to the County. Pro -,fly �'4`'yi. Page 3 of 22 Chesterfield County PPTA Guidelines and Procedures V. County Rights Reserved The County reserves all rights available to it by law in administering these guidelines, including without limitation, the right in its sole and unfettered discretion to: 1. Reject any and all proposals at any time. 2. Terminate evaluation of any and all proposals at any time. 3. Suspend, discontinue and/or terminate comprehensive agreement negotiations with any proposer at any time prior to the actual authorized execution of such agreement by all parties. 4. Negotiate with a proposer without being bound by any provision in its proposal. 5. Request or obtain additional information about any proposals. 6. Issue addenda to and/or cancel any solicitation. 7. Revise, supplement or withdraw all or any part of these guidelines. 8. Request revisions to conceptual or detailed proposals. Under no circumstances shall the County be liable for, or reimburse, the costs incurred by proposers, whether or not selected for negotiations, in developing proposals or in negotiating agreements. Any and all information the County makes available to proposers shall be as a convenience to the proposer and without representation or warranty of any kind. Proposers may not rely upon any oral responses to inquiries. VI. Project Proposals A. Solicited Proposals The County may solicit project proposals. The solicitation may invite private entities to propose to construct, acquire, improve, finance and/or operate either projects of their own choosing or County -specified transportation facilities in specific locations. The solicitation will outline the minimum qualifications and project selection criteria including any unique capabilities or qualifications, which will be required of the proposer. Pre -proposal conferences may be held, as deemed appropriate, and notice of such will be provided in the solicitation. Proposers will be instructed as to the format in which to submit proposals and what minimum information, and materials must be submitted in order for the proposal to be considered complete. Public notice of the solicitation will be posted at least 45 days prior to the date set for receipt of proposals by posting in a public area normally used for posting of County public notices and by publication in a newspaper of general circulation within the County and on the County Page 4 of 22 1J, 31 Chesterfield County PPTA Guidelines and Procedures web page so as to provide reasonable notice to the maximum number of proposers that can be reasonably anticipated to submit proposals. In addition, proposals may be solicited directly from potential proposers. B. Unsolicited Proposals Upon receipt of any and all unsolicited proposals and acceptance by the County as meeting all legal and policy requirements, the County will post a notice for at least 45 days in a public area normally used for posting public notices and will publish the same notice in a newspaper of general circulation to notify private entities which might be interested. The notice will state that the County has received and accepted an unsolicited proposal under the PPTA, that it intends to evaluate the proposal, that it may negotiate a comprehensive agreement with the proposer based on the proposal, and that it will accept for simultaneous consideration any competing and compliant proposals the County receives in accordance with these guidelines within the specified time. Copies of proposals will be made available upon request. The notice will summarize the proposed transportation facility or facilities and identify their proposed location and interconnections with other transportation facilities. Failure by a prospective proposer to submit a competing proposal within such specified period shall preclude such proposal from County consideration unless and until the County terminates consideration of, or negotiations on, the original proposal and any and all competing proposals received within such specified period. The receipt of one or more competing proposals during such period will not trigger the posting or publication of a new notice or the start of any new period for accepting competing proposals. The County recognizes that it may receive proposals that have certain characteristics in common yet differ in meaningful ways. In such cases, the County reserves the right, in its sole discretion, to treat such a proposal or any portion of such proposal received after the original proposal, as either a competing proposal or a noncompeting unsolicited proposal. Because of the consequences to a proposer for failing to submit within the specified period a proposal which the County could later deem a competing proposal, prospective proposers are strongly urged to monitor County notices of proposals received, and to be prepared to submit within such specified period if they perceive that a proposal they are considering or are preparing bears certain similarities to, or has characteristics in common with, a proposal which is the subject of a notice. In the event a proposer is unsure whether its planned proposal will be sufficiently similar to the proposal which was the subject of a notice to be deemed a competing proposal, such proposer may submit to the County a written request for a preliminary determination of whether its project would be deemed a competing proposal in whole or in part. The County will endeavor no later than fourteen calendar days thereafter to respond to such request with a preliminary determination as to whether or not the proposal would be a competing proposal or request additional information if it has received insufficient information to make a determination. ' ' -* !, ,. Page 5 of 22 Chesterfield County PPTA Guidelines and Procedures In the event the County elects to treat a proposal, or part of a proposal, received within the specified period as a noncompeting proposal, the County will follow the above notice procedure to permit competing proposals to be submitted, including from the proposer whose proposal triggered the original notice. Upon the expiration of such specified period, the County will subject the original proposal, together with any and all properly received competing proposals, to the evaluation and selection process set forth below. C. Qualifying Transportation Facilities To become subject to the evaluation and selection process under the PPTA a proposal must meet the following criteria: 1. The proposal must seek approval for a private entity to acquire, construct, improve, maintain, finance and/or operate specified transportation facilities. 2. The transportation facilities so specified must be one or a combination of the following: a road, bridge, tunnel, overpass, ferry, airport, mass transit facility, vehicle parking facility, port facility or similar commercial facility used for the transportation of persons or goods, together with any other property that is needed to operate the transportation facility. 3. Third, the proposal must be submitted to the public entity which currently has or may assert the power itself to perform the functions the proposer seeks to perform with respect to at least a portion of the specified transportation facilities. D. Submission of Unsolicited Proposals 1. Proposal Submission Any unsolicited proposal shall be submitted to the County by delivering both paper submission (hard copies) and electronic submission (digital copies) as specified below, together with the required initial review fee as provided in section VI.D.2 "Proposal Review Fee" of these Guidelines to the following address: Procurement Director Chesterfield County Procurement Department 9901 Lori Road Chesterfield, VA 23832 a. Paper submission (hard copies) One (1) original signed proposal marked as "ORIGINAL" ii. Nine (9) duplicate copies of above each marked as "COPY" Page 6 of 22 Chesterfield County PPTA Guidelines and Procedures iii. One (1) redacted copy marked as "REDACTED" only if the proposer has invoked protection from disclosure of certain proprietary and confidential information contained in their proposal in accordance with section VI.D.4 "Virginia Freedom of Information Act". of these Guidelines. Proposer must also include a written request in accordance with section VI.D.4 of these Guidelines to invoke such protection from disclosure. b. Electronic Submission (provide on CD -R, DVD -R or USB Flash/Thumb drive) One (1) electronic copy of proposal in a text searchable format (either MS Word, or text searchable PDF). ii. One (1) redacted electronic copy of proposal in a text searchable format only if Private Entity has invoked protection from disclosure of certain proprietary and confidential information contained in their proposal in accordance with section VI.D.4 "Virginia Freedom of Information Act" of these Guidelines. Proposals are to be sealed in mailing envelopes or packages bearing the proposer's name, address and the words "Public -Private Transportation Proposal" clearly written on the outside. The cover page must include the title of the proposal, the name and address of the proposing entity, the person authorized to act on behalf of the proposer and his or her telephone and facsimile numbers. Copies of proposals must be provided directly to the governing body of each local jurisdiction (city, county, town etc.) affected by the proposed project when submitted to the County. A list of all local jurisdictions being provided a copy of the proposal must accompany the conceptual proposal with name and address of recipient and date to be delivered. 2. Proposal Review Fee a. No fee will be charged to process, review or evaluate any solicited proposal submitted under the PPTA. b. A review fee will be charged a private entity submitting an Unsolicited Proposal to the County, to cover the County's costs of processing, reviewing, and evaluating the proposal, including the cost to compare it to any competing proposals. Such costs include but are not limited to County staff time, the cost of any materials or supplies expended, and the cost of any outside advisors or consultants, including but not limited to attorneys, consultants, financial and technical advisors, used by the County in its sole discretion to assist in processing, reviewing, or evaluating the proposal. Such fees generally shall be in the amount necessary to completely cover all of the County's costs. I- a . � � t;) Page 7 of 22 Chesterfield County PPTA Guidelines and Procedures c. For unsolicited proposals and competing proposals, review fees shall be imposed based on the reasonably anticipated costs to the County in accordance with the following schedule: 1) Initial fee. Payment of an initial fee must accompany the submission of the Unsolicited Proposal to the County in order for the County to proceed with its review. The initial fee shall be two and one-half percent (2.5%) of the reasonably anticipated total cost of implementing the proposal, but shall be no less than $5,000 nor more than $50,000, regardless of the anticipated total cost. For purposes of initial processing of the proposal, the County may accept the $5,000 minimum fee with the balance to be due and payable prior to proceeding beyond the initial review stage. If the County chooses to proceed with evaluation of the proposal(s) under the PPTA, it shall not do so until the entire, non-refundable proposal fee has been paid in full. 2) Additional fees. Additional fees shall be imposed on and paid by the private entity throughout the processing, review, and evaluation of the Unsolicited Proposal if and as the County reasonably anticipates incurring costs in excess of the initial fee paid by the private entity. The County will notify the private entity of the amount of such additional fees as and when it anticipates incurring such costs. Prompt payment of such additional fees is required before the County will continue to process, review, and evaluate the proposal. 3) Reimbursement of excess fees paid. In the event the total fees paid by the private entity exceed the County's total costs incurred in processing, reviewing, and evaluating the proposal, the County shall reimburse the difference. Otherwise, the County shall retain all fees paid. If during the initial review, the County decides not to proceed to conceptual -stage review of an unsolicited proposal, the proposal fee, less any direct costs of the initial review, shall be refunded. 3. Proposal Preparation Proposals must be signed by an authorized representative of the firm or consortium making the proposal. All information requested under "Proposal Requirements" must be submitted. Proposers failing to submit all information requested for conceptual or detailed proposals may be given an opportunity to submit promptly missing information, in the County's sole discretion. Conceptual proposals which lack key information required may be rejected. Proposals should be prepared simply and economically, providing a straightforward, concise description of the proposer's capabilities to complete the proposed project. Emphasis should be placed on completeness and clarity of content. Page 8 of 22 Chesterfield County PPTA Guidelines and Procedures Proposals submitted for consideration must include a comprehensive scope of work and provide enough information about the project to determine whether it meets the criteria stated herein. In addition, the financial plan for the project must contain enough detail so that an analysis will reveal whether the proposed project financing is feasible. Proposals must include an Executive Summary and be organized in the order requested herein. All pages of the proposal must be numbered. Evaluation of proposals will be better facilitated if proposers will cross reference responses by citing the tab number, and sub -letter, and repeating the text of the requirement. If a response covers more than one page, the tab number and subletter should be repeated at the top of the next page. The proposal must contain a table of contents, which cross references the requirements by category. Information which the proposer desires to present that does not fall within any of the requirements should be inserted at an appropriate place or be attached at the end of the proposal and designated as additional material. Proposals that are not organized in this manner may be eliminated from consideration at the sole discretion of the County. Each copy of the proposal should be bound or otherwise contained in a single volume where practical. All documentation submitted with the proposal should be contained in that single volume. Proposers who submit a proposal may be required to give an oral presentation of their proposal to staff, one or more Board of Supervisors committees, the Board of Supervisors, and/or the public. Such presentations will provide opportunities to educate the responsible public entity and the public and/or clarify aspects of the proposed project. 4. Virginia Freedom of Information Act; Disclosure of Records a. All proposals submitted to the County become the property of the County and are subject to the Virginia Freedom of Information Act (FOIA) (§ 2.2-3700 et seq.). Private entities are advised to familiarize themselves with the FOIA's provisions to ensure that documents identified as confidential will not be subject to disclosure under FOIA. In no event shall the County or any County official be liable to a private entity for the disclosure of all or a portion of a proposal submitted under these guidelines. b. If a private entity has special concerns about proprietary information which it desires to make available to the County, such private entity may, prior to submission of its proposal: 1) Make a written request to the County for a face to face meeting to specify and justify proposed confidential documents; 2) Make an oral presentation to County staff and if desired, legal counsel; a; Page 9 of 22 Chesterfield County PPTA Guidelines and Procedures 3) Receive a letter from the County accepting/rejecting confidentiality request; 4) Conduct a similar process with affected local jurisdictions or any other recipient of the proposal. Failure to take such precautions prior to submission of a proposal may subject confidential information to disclosure under the Virginia FOIA. c. General applicability of disclosure provisions Proposal documents submitted by private entities are generally subject to disclosure under the Virginia Freedom of Information Act (Code of Virginia § 2.2 — 3700 et seq. ("FOIA") except to the extent that they relate to: 1) Trade secrets of the private entity as defined in the Uniform Trade Secrets Act (Code of Virginia §59.1-336 et seq.); 2) Financial records of the private entity that are not generally available to the public through regulatory disclosure or otherwise, including but not limited to, balance sheets and financial statements; or 3) Other information submitted by a private entity, where if the record or document were made public prior to the execution of an interim or comprehensive agreement the financial interest or bargaining position of the public or private entity would be adversely affected. Additionally, to the extent access to proposal documents submitted by private entities are compelled or protected from disclosure by a court order, the County must comply with the provisions of such order. d. Protection from mandatory disclosure for certain documents submitted by a private entity 1) Any confidential and proprietary information provided to the County by a private entity pursuant to the PPTA shall be subject to disclosure under the Virginia Freedom of Information Act ("FOIA") except as provided by § 33.2- 1820 of the PPTA. 2) Documents of a private entity may be withheld from disclosure, only if the private entity makes a written request to the County at the time the documents are submitted designating with specificity the sections of the document, data, or other materials for which the protection is being sought and a clear statement of the reasons for invoking the protection with reference to one or more of the three classes of records listed in Section VI.D.4.c of these Guidelines. A private entity may request and receive a determination from the County as to the Page 10 of 22 Chesterfield County PPTA Guidelines and Procedures anticipated scope of protection prior to submitting the proposal. The County is authorized and obligated to protect only confidential proprietary information, and thus will not protect any portion of a proposal from disclosure if the entire proposal has been designated confidential by the private entity without reasonably differentiating between the proprietary and non-proprietary information contained therein. e. Protection from mandatory disclosure for certain documents produced by the County 1) Memoranda, staff evaluations, or other records prepared by or for the County, its staff, outside advisors or consultants, exclusively for the evaluation and negotiation of proposals may be withheld from disclosure if the disclosure of such records required by the PPTA would adversely affect the financial interest or bargaining position of the County or private entity, and the basis for the determination of adverse affect is documented in writing by the responsible public entity. 2) Cost estimates relating to a proposed procurement transaction prepared by or for the County shall not be open to public inspection. f. Records that may not be withheld from disclosure The County may not withhold from public access: 1) Procurement records other than those subject to the written determination of the public entity; 2) Information concerning the terms and conditions of any interim or comprehensive agreement, service contract, lease, partnership, or any agreement of any kind executed by the County and the private entity; 3) Information concerning the terms and conditions of any financing arrangement that involves the use of any public funds; or 4) Information concerning the performance of any private entity developing or operating a qualifying project. 5. Phase One - Conceptual Proposal Proposers are required to submit the following, separated by tabs, within the conceptual proposal: Page 11 of 22 Chesterfield County PPTA Guidelines and Procedures TAB l: Qualifications and Experience a. Identify the legal structure of the firm, or consortium of firms making the proposal. Identify the organizational structure for the project, the management approach and how each partner and major subcontractor in the structure fits into the overall team. b. Describe the experience of each firm and the key principals involved in the proposed project. Describe the length of time in business, business experience, public sector experience and other engagements of the firm(s). The lead organization must be identified. c. Provide the names, addresses and phone numbers of persons within the firm or consortium who may be contacted for further information. d. Include the address, telephone number, and the name of a specific contact person for an entity for which the firm/consortia or primary members of the consortia have completed a similar project. e. Provide a financial statement of the firm/consortia and each major partner. Submit the most recent Securities and Exchange Commission 10-K and IO -Q reports, if such reports have been filed. TAB 2: Project Characteristics: a. Provide a description of the transportation facility or facilities, including the conceptual design and all proposed interconnections with other transportation facilities. Describe the project in sufficient detail so the type and intent of the project, the location, and the communities that may be affected are clearly identified. Describe the assumptions used in developing the project. The project description should be prepared in a way that fully recognizes any federal and/or Commonwealth requirements to analyze other project alignments and alternatives. b. Identify and fully describe any work to be performed by the County or any other public entity or agency. c. Include a list of all federal, state and local permits and approvals required for the project and a schedule for obtaining such permits and approvals. Identify which, if any, permits or approvals are to be obtained by the County or any other public entity or agency. d. Identify any anticipated adverse social, economic and environmental impacts of the project. Specify the strategies or actions to mitigate known impacts. Identify the projected positive social, economic and environmental impacts of the project. It is Page 12 of 22Ls"�-�,' Chesterfield County PPTA Guidelines and Procedures not necessary to include an Environmental Impact Statement to comply with this requirement. e. List the critical factors for the project's success. f. Identify the proposed schedule for operator's work on the project, including the estimated time for completion. g. Propose allocation of risk and liability for post -agreement work, and assurances for timely completion of the project. h. Clearly state the assumptions related to ownership, legal liability, law enforcement and operation of the facility. i. Provide information on any phased (partial) openings proposed prior to final completion of the work. TAB 3: Project Financing a. Provide a preliminary estimate and estimating methodology of the cost of the work by phase and/or segment (e.g. planning, design, construction). b. Submit a plan for the development, financing and operation of the project, showing the anticipated schedule on which funds will be required and proposed sources and uses for such funds. c. Include a list and discussion of assumptions (user fees or toll rates, and usage of the facility) underlying all major elements of the plan. d. Identify the proposed risk factors and methods for dealing with these factors. e. Identify any local, state or federal resources that the proposer contemplates requesting for the project. Describe the total commitment (financial, services, property, etc.), if any, expected from governmental sources and the timing of any anticipated commitment. TAB 4: Public Support a. Identify who will benefit from the project, how they will benefit and how the project will benefit the overall transportation system. b. Identify any anticipated government support or opposition, or general public support or opposition for the project. Page 13 of 22�' Chesterfield County PPTA Guidelines and Procedures c. Explain the strategy and plans that will be carried out to involve and inform the agencies and the public in areas affected by the project. TAB 5: Project Benefit/Compatibility a. Describe the significant benefits to the community, region or state. Identify any County benefits resulting from the project including the achievement of County transportation policies or other County goals. b. Describe significant benefits to the County's economic condition. Discuss whether this project is critical to attracting or maintaining competitive industries and businesses to the County. 6. Phase Two - Detailed Proposal - Specific Deliverables The following information shall be provided in the detailed proposal and submitted within the time specified by the County. a. Provide a topographical map (1:2,000 or other appropriate scale) depicting the location of the proposed facility or facilities. b. Provide a list of public utility facilities that will be crossed or affected by the transportation facility and a statement of the private operator's plans to accommodate such utility facility. c. Provide a statement setting out the plan for securing all necessary property. The statement must include the names and addresses, if known, of the current owners of the property as well as a list of any property the proposer intends to request the County to condemn. d. Provide a detailed listing of all firms that will provide specific design, construction and completion guarantees and warranties. Include a brief description of the guarantees and warranties. e. Provide the proposed total life -cycle cost specifying methodology and assumptions of the facility or facilities, including operations and the proposed project start date. Include anticipated commitment of all parties; equity, debt, and other financing mechanisms; and a schedule of project revenues and project costs. Include in the life -cycle cost analysis a detailed analysis of the projected return and/or rate of return. f. Include a detailed discussion of assumptions about user fees or toll rates, and usage of the facility such as traffic forecasts and assumptions. Page 14 of 22 Chesterfield County PPTA Guidelines and Procedures g. Identify any known government support or opposition, or general public support or opposition for the project. Government/public support should be demonstrated through resolutions of official bodies, minutes of meetings, letters, etc. h. Demonstrate consistency with state and local transportation pians and local comprehensive plans or indicate the steps required for acceptance into such plans. i. Provide an explanation of how the proposed transportation facility would impact local transportation plans of each affected locality. j. Such additional material and information as the responsible public entity may reasonably request. E. Proposal Evaluation and Selection Criteria The following items will be considered, but the weighting and final decision is subject to the sole discretion of the respective evaluating panel or official. 1. Qualifications and Experience Does the proposer propose a team which is qualified, led, and structured in a manner which will clearly enable the team to complete the proposed project? a. Experience with Similar Infrastructure Projects Have members of this team previously worked together constructing, improving or managing transportation infrastructure? Has the lead firm managed, or any of the member firms worked on, a similar privatization project? b. Demonstration of Ability to Perform Work What commitments has the team made to carry out the project? Does the team possess the necessary financial, staffing, equipment, and technical resources to successfully complete the project? Do the team and/or member firms have competing financial or workforce commitments that may inhibit success and follow-through on this project? c. Leadership Structure Is one firm designated as lead on the project? Does the organization of the team indicate a well thought out approach to managing the project? Is there an agreement/document in place between members? d. Project Manager's Experience Is a Project Manager identified, and does this person work for the principal firm? If not, is there a clear definition of the role and responsibility of the Project Manager Page 15 of 22?�' Chesterfield County PPTA Guidelines and Procedures relative to the member firms? Does the Project Manager have experience leading this type and magnitude of project? e. Management Approach Have the primary functions and responsibilities of the management team been identified? Have the members of the team developed an approach to facilitate communication among the project participants? Has the firm adequately described its approach to communicating with and meeting the expectations of the County? f. Financial Condition Is the financial information submitted on the firms sufficient to determine the firms' capability to fulfill its obligations described in the project proposal? g. Project Ownership Does the proposal identify the proposed ownership arrangements for each phase of the project and indicate assumptions on legal liabilities and responsibilities during each phase of the project? h. Competitive Bidding To what extent have adequate and transparent procurement policies been adopted by the proposer to maximize competitive bidding opportunities for potential subcontractors and suppliers? 2. Project Characteristics Is the proposed transportation facility technically feasible? a. Project Definition Is the project described in sufficient detail to determine the type and size of the project, the location, all proposed interconnections with other transportation facilities, the communities that may be affected, and alternatives (e.g. alignments) that may need to be evaluated? b. Proposed Project Schedule Is the time frame for project completion clearly outlined? Is the proposed schedule reasonable given the scope and complexity of the project? Does the proposal contain adequate assurances that the project will be completed and will be completed on time? c. Operation Page 16 of 22 Chesterfield County PPTA Guidelines and Procedures Does the proposer present a reasonable statement setting forth plans for operation of the facility? d. Technology Is the proposal based on proven technology? What is the degree of technical innovation associated with the proposal? Will the knowledge or technology gained from the project benefit other areas of the state or nation? Does the technology proposed maximize interoperability with relevant local and statewide transportation technology? Can the proposed project upgrade use relevant local technology? e. Conformity with Laws, Regulations, and Standards Is the proposed project consistent with applicable state and federal statutes and regulations, or reasonably anticipated modifications of state or federal statutes, regulations or standards? Does the proposed design meet appropriate state and federal standards? f. Federal Permits Is the project outside the purview of federal oversight, or will it require some level of federal involvement due to its location on the National Highway System or Federal Interstate System or because federal permits are required? g. Meets/Exceeds Environmental Standards Is the proposed project consistent with applicable state and federal environmental statutes and regulations? Does the proposed design meet appropriate state environmental standards? Does the proposal adequately address or improve air quality conformity? h. State and Local Permits Does the proposal list the required permits and schedule to obtain them? Are there negative impacts known for the project? If so, is there a mitigation plan identified? Are alternatives to standards or regulations needed to avoid those impacts that cannot be mitigated? i. Right of Way Does the proposal set forth the method by which the private operator proposes to secure all property interests required for the transportation facility? Does the statement include: the names and addresses, if known, of the current owners of the property needed for the facility, the nature of the property to be acquired, and a Page 17 of 22 Chesterfield County PPTA Guidelines and Procedures �.� listing of any property that the responsible public entity is expected to be requested to condemn? j. Maintenance Does the proposer have a plan to maintain this facility in conformance with applicable standards? Does the proposal clearly define assumptions or responsibilities during the operational phase including law enforcement, toll collection and maintenance? 3. Project Financing Has the proposer provided a financial plan and financial guarantees which will allow for access to the necessary capital to finance the facility? a. Financing Did the proposer demonstrate evidence of its ability and commitment to provide sufficient equity in the project as well as the ability to obtain the other necessary financing? b. Financial Plan Does the financial plan demonstrate a reasonable basis for funding project development and operations? Are the assumptions on which the plan is based well defined and reasonable in nature? Are the plan's risk factors identified and dealt with sufficiently? Are the planned sources of funding and financing realistic? Does the proposer make a financial contribution to the project? c. Estimated Cost Is the estimated cost of the facility reasonable in relation to the cost of similar projects? A significant portion of the final determination will rely on a cost/benefit analysis. d. Life Cycle Cost Analysis Does the proposal include an appropriately conducted analysis of projected rate of return and life -cycle cost estimate of the proposed project and/or facility? e. Business Objective Does the proposer clearly outline his reason for pursuing this project? Do his assumptions appear reasonable? 4. Public Support Has the proposer garnered sufficient public support for the proposed project? Page 18 of 22 Chesterfield County PPTA Guidelines and Procedures , a. Community Benefits Will this project bring a significant transportation and economic benefit to the community, the region, and/or the state? Are there ancillary benefits to the communities because of the project? b. Community Support What is the extent of support or opposition for the project? Does the project proposal demonstrate an understanding of the national and regional transportation issues and needs, as well as the impacts this project may have on those needs? Is there a demonstrated ability to work with the community? Have all affected local jurisdictions provided clear written statements of the extent of their support for the project? c. Public Involvement Strategy What strategies are proposed to involve local and state elected officials in developing this project? What level of community involvement has been identified for the project? Is there a clear strategy for informing, educating and obtaining community input through the development and life of the project? 5. Project Compatibility Is the proposed project compatible with state and local comprehensive plans? a. Compatibility with the Existing Transportation System Does this project propose improvements that are compatible with the present and planned transportation system? Does the project provide continuity with existing and planned state and local facilities? b. Fulfills Policies and Goals Does the proposed project help achieve performance, safety, mobility or transportation demand management goals? Does the project improve connections among the transportation modes? c. Enhance Community -Wide Transportation System Are there identified project benefits to the affected community transportation system? Does this project enhance adjacent transportation facilities? d. Consistency with Local, Regional and State Transportation Plans Is the project consistent with town and county comprehensive pians and regional transportation plans? Is this project consistent with plans and documents of the Page 19 of 22 Chesterfield County PPTA Guidelines and Procedures k .t e, q Virginia Multimodal Long Range Plan? If not, are steps proposed that will achieve consistency with such plans? e. Economic Development Will the proposed project enhance the County's economic development efforts? Is the project critical to attracting or maintaining competitive industries and businesses to the region, consistent with stated objectives? VII. The Comprehensive Agreement Prior to acquiring, constructing, improving, maintaining and/or operating a transportation facility, the proposer(s) selected must enter into a comprehensive agreement with the County. A working group appropriate to the project will be responsible for negotiating the comprehensive agreement. Each comprehensive agreement will define the rights and obligations of the County and the respective private operator with regard to the project. The terms of the comprehensive agreement shall include but not be limited to: 1. The right of the operator to acquire, construct, improve and/or operate the Transportation Facility, the duration of the operator's rights to operate the Transportation Facility, and the conditions under which the Transportation Facility will be dedicated to the responsible public entity; 2. The mechanism by which user fees, if any, may be established from time to timeupon agreement of the parties. Any user fees shall be set at a level that, taking into account any service payments, allows the private operator the rate of return on investment specified in the comprehensive agreement; a. A copy of any service contract shall be filed with the County. b. A schedule of the current user fees shall be made available by the private operator to any member of the public on request. c. Classifications according to reasonable categories for assessment ofuser fees may be made. 3. The performance milestones that will be required of the operator; 4. The right of the operator to cross, subject to applicable permit requirements and other requirements of law, any canal or navigable water course; 5. The manner in which utilities are to be crossed or relocated and the obligation to pay the cost thereof; Page 20 of 22 Chesterfield County PPTA Guidelines and Procedures " t 6. The manner in which the operator and the County will work together to establish interconnections and interoperability between the Transportation Facility and other public transportation facilities; 7. The procedures by and conditions under which the County will exercise the power of eminent domain to facilitate the Transportation Facility; 8. The design, construction, operation and maintenance standards with which the operator must comply; 9. The requirements of the operator to submit plans and specifications for the Transportation Facility to the County for approval; 10. The rights of the County to inspect construction of or improvements to the Transportation Facility; 11. The obligation of the operator to maintain the Transportation Facility and the rights of the County to monitor the operator's maintenance; 12. The right of the operator to make and enforce, with the consent of the County reasonable rules with respect to the Transportation Facility; 13. The terms under which the operator will reimburse the responsible public entity for services provided; 1.4. The reasonable maximum return or rate of return on investment authorized for the operator to earn, the formula by which such rate of return will be calculated and the distribution of project revenues; 15. The terms and conditions under which the County may contribute financial and/or in- kind resources, if any, for the Transportation Facility; 16. The events that will constitute operator defaults, operator's rights to notice and cure and the remedies available to the County; 17. The events that will constitute County defaults, the County's rights to notice and cure and the remedies available to the operator; 18. Lender's rights and remedies with respect to operator defaults and County remedies; 19. The events that will constitute force majeure and the remedies the parties will have in the event of a force majeure occurrence; 20. The insurance and bonding requirements the operator will be required to meet at each stage; Page 21 of 22 t iN ,, Chesterfield County PPTA Guidelines and Procedures -.7 21. The allocation between the operator and the County of liabilities for, among others, property damage, personal injury, Transportation Facility repair and hazardous waste remediation; 22. The obligations of the operator to maintain records, to allow inspection and audit and to provide regular reports to the County; 23. The conditions under which the operator may assign its rights under the comprehensive agreement and/or its rights to the Transportation Facility; and 24. Other requirements of the PPTA. Any changes in the terms of the comprehensive agreement as may be agreed upon by the parties from time to time, shall be added to the comprehensive agreement by written amendment. Page 22 of 22 Chesterfield County PPTA Guidelines and Procedures r, L442MI:&_194t_ BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: January 23, 2019 Item Number: 12.C.13 Subject: Appropriation of funding for procurement of election equipment. County Administrator's Comments: County Administrator: Board Action Requested: Appropriate $630,000 of reserves from prior year results of operations to procure election equipment. Summary of Information: Because of high -turnout during the November 2018 election, some polling locations experienced longer than normal lines and higher than average wait times. Since then, staff has analyzed all aspects of the process to correct inefficiencies and help ensure a more consistent voting experience throughout the county, including reasonable wait times. The appropriation of these funds will allow the Registrar to accommodate five additional precincts and increase the level of service for future elections. The majority of the funding (approximately 85 percent) will be dedicated to service level enhancement, for Chesterfield voters. The largest investment will occur in updated electronic pollbooks and additional optical scanners, which have a direct correlation to wait times. These investments, along with other comparison strategies, will be discussed during an evening work session on January 23, 2019. Preparer: Constance Tyler Preparer: Meghan Coates Attachments: F] Yes No Title: Registrar Title: Director of Budget and Management CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page I of 2 gin 1749, AGENDA Meeting Date: January 23, 2019 Item Number: 12.C.14. Subiect: Set a Public Hearing for February 27, 2019 to Consider an ordinance Permitting the Operation of Golf Carts on the Internal Roads at Lucy Corr Village County Administrator's Comments: County Administrator: Board Action Requeste Set a public hearing for February 27, 2019 to consider the attached ordinance to permit the operation of golf carts on the internal roads at Lucy Corr Village. Summary of Information: The Health Center Commission has requested the Board to adopt an ordinance which will permit residents in the cottages at Lucy Corr Village to use golf carts to travel back and forth from their cottages to the main Lucy Corr building for meals and other activities. Currently, residents must either walk or drive their regular vehicles back and forth. The use of golf carts would be easier for many residents. (Continued on next page) Preparer: Jeffrey Mincks Attachments: 0 Yes Title-. County Attorney 0505:113883.1 No CN CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Summary of Information: (Continued) The Board may authorize the operation of golf carts on the public roads internal to Lucy Corr Village (see the attached maps) if it adopts the attached ordinance. Staff believes that, considering the speed, volume, and character of motor vehicle traffic using the Lucy Corr internal road system, the operation of golf carts on these roads is compatible with state and local transportation plans and with the State's Statewide Pedestrian Policy, and that golf cart operation can be conducted safely and without impeding the safe and efficient flow of motor vehicle traffic. If the Board adopts the attached ordinance, the county will be responsible for the installation of any signs pertaining to operation of golf carts. Staff recommends that the Board set a public hearing for February 27, 2019 to consider the attached ordinance. AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY ENACTING SECTION 13-22 TO AUTHORIZE THE OPERATION OF GOLF CARTS ON CERTAIN PUBLIC ROADS LOCATED WITHIN LUCY CORR VILLAGE BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Section 13-22 of the Code of the County of Chestedeld, 1997, as amended, is enacted to read as follows: Sec. 13-22. Operation of Golf Carts Permitted in Public Roads in Lucy Corr Village In accordance with the authority granted to counties pursuant to Va. Code � 46.2-916.2, the count by ereby designates the following roads as being authorized for the operation of golf carts: (a) Arbor Spring Drive (b) Coldwater Run (c) Coldwater Circle (d) Jones Neck Drive (e) Jones Neck Place ()q Roundabout Bend (g) Roundabout Way (h) Salles Branch Road (2) That this ordinance shall become effective immediately upon adoption. 01, 10 13 1.172J' 0533:113882.1 LUCY CORR Vicinity Sketch ry 0 0.1 0.2 0.4 0.6 0.8 9013 files COURTHOUSE RD 1 �o t ., w } �y. -l_1 ... ...... . . ,\ 0 125 250 500 750 1,000 1,250 1,500 1,750 Feet S i CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA was s Meeting Date: January 23, 2019 Item Number: 16.A. Subiect: PUBLIC HEARING: Amend Leases of County Property at the Bellwood and Clover Hill Water Tanks County Administrator's Comments: County Administrator: Board Action Requested: Approve an amendment to the lease of county property at the Bellwood and Clover Hill Water Tanks with New Cingular Wireless PCS, LLC, a/k/a/ AT&T Mobility Corporation. Summary of Information: In 1999 the county leased space on the Bellwood and Clover Hill Water Tanks for the installation of cell antennas. The leases expire May 24, 2019. New Cingular Wireless has requested that the leases be amended to include an additional four five year renewal terms. Rent will be $27,000 annually for each site with 3o annual increases. Approval is recommended. District: Bermuda, Clover Hill Preparer: John W. Harmon Attachments: 1:1 Yes 0 No Title: Real Property Manager CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA 170 Meeting Date: January 23, 2019 Item Number: 16.B. Sub"ect: PUBLIC HEARING: Amend a Lease of County Property at the Chester Water Tank County Administrator's Comments: County Administrator: Board Action Requested: Approve an amendment to the lease of county property at the Chester Water Tank with Alltel Communications, LLC, d/b/a/ Verizon Wireless. Summary of Information: In 2000 the county leased space on the Chester Water Tank for the installation of cell antennas. The lease expires February 13, 2020. Alltel has requested that the lease be amended to include an additional five five- year renewal terms. Rent will be $27,000 annually with 3% annual increases. Approval is recommended. District: Bermuda Preparer: John W. Harmon Attachments: D Yes 0 No Title: Real Property Manager 04e N'q 91"', j Ja'- CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA nav Meeting Date: January 23, 2019 Item Number: 16.C. Subject: PUBLIC HEARING: To Consider the Abandonment of a Portion of Omo Road, State Route 808, and Conveyance of an Easement to Verizon Virginia LLC. County Administrator's Comments: County Administrator: Board Action Requested: Adopt the attached resolution to abandon a portion of Omo Road, State Route 808, and authorize the Chairman of the Board of Supervisors and the County Administrator to execute an agreement with Verizon Virginia LLC for an easement for existing facilities in the right of way of Omo Road. Summary of Information: On December 12, 2018, the Board authorized the posting and publishing of notices to abandon a portion of Omo Road, State Route 808, from the Secondary System of State Highways. The abandonment was requested by SVN Motleys for future development of the adjacent properties. Omo Road was previously relocated and this portion of the road is no longer utilized. There are existing underground Verizon facilities in the Omo Road right of way. Staff recommends that the Board adopt the attached resolution to abandon a portion of Omo Road, State Route 808, from the Secondary System of State Highways. Staff also recommends that the Board authorize the Chairman of the Board of Supervisors and the County Administrator to execute an agreement with Verizon Virginia LLC for an easement for existing facilities in the Omo Road right of way upon certification in writing by the Commissioner of Highways that the road is longer necessary for the Secondary System of State Highways. Upon recordation of the Verizon easement the Board will be requested to vacate the right of way. These requests have been reviewed by county staff, VDOT, Comcast Cablevision, Verizon Virginia LLC and Virginia Electric and Power Company. Approval is recommended. District: Dale Preparer: John W. Harmon Title: Real Property Manager Attachments: 0 Yes FI No #' D "[3 PUBLIC HEARING: To Considerthe Ab,andonm ent of a Portion of Omo Road, State Route 808, and Conveyance of an Easement to Verizon Virginia LLC V- 0. Portion of Orno Road to be Abandoned and Conveyance of an Easement to Verizon Virginia LLC 411 0 Q) 40 1-0 > 40 M N AMEMb, I w F- Chesterfield County Real Property Office January 4, 2019 NW 1 inch =417 feet Mark T. Motley, Et Als Changes in the Secondary System of State Highway Orno Road, State Route 808, Chesterfield County, Virginia I 4 Abandon Omo Road, State Route 808 E - B 0.02 Miles B - C 0.,03 Miles / 0 01. `100 Omo Road, State Route 739, 0 A - B and C - D Chesterfield County Real Property Office November 13, 20 18 In the County of Chesterfield County ............................................................................................................................................................. By resolution of the governing body adopted January 23, 2019 The following VDOT Form AM -4.3 is hereby attached and incorporated as part of the governing body's resolution for changes in the secondary system of state highways. A Copy Testee Signed (County Official): Report of Changes in the Secondary System of State Highways Proiect/Subdivision Route 808 Abandonment - Omo Road Type Change to the Secondary System of State Highways: Abandonment The following facilities of the Secondary System of State Highways are hereby ordered abandoned, pursuant to the statutory authority cited: Reason for Change: Pursuant to Code of Virginia Statute: Street Name and/or Route Number ® Omo Road, State Route Number 808 Abandonment, Non -Project Related §33.2-909 Old Route Number: 0 -------------------------------------------------- • From: Omo Road, (Rt. 739)(E) To: 0.02m NE of Omo Road (Rt 739)(8), a distance of: 0.02 miles. Street Name and/or Route Number ® Omo Road, State Route Number 808 Old Route Number: 0 ® From: 0.02m NE of Omo Road (Rt 739)(8) To: EOM (C), a distance of: 0.03 miles. GIS Code: ABANDON PIN: 775 6810000 00000 Document NO.: 2018-0384 CHESTERFIELD COUNTY: At a regular meeting of the Board of Supervisors, held in the Public Meeting Room at the Chesterfield Administration Building on January 23, 2019, at 6:00 p.m. RESOLUTION and ORDER WHEREAS, a sketch has been provided to the Board of Supervisors of Chesterfield County depicting a portion of Omo Road, State Route 808, to be abandoned from the Secondary System of State Highways; and, Whereas, pursuant to a resolution of this Board, dated December 12, 2018, the required notices of the County's intent to abandon a portion of Omo Road, State Route 808, from its intersection with Omo Road, State Route 739, to approximately 0.05 miles north and east of Omo Road, State Route 808, identified as segment E -B 0.02 miles and segment B -C 0.03 miles on the attached sketch, have been given in that: on December 18, 2018, a notice was posted in at least three places along Omo Road, State Route 808, north and east of Omo Road, State Route 739; and on January 9, 2019, and on January 16, 2019, a notice was published in the Richmond Times -Dispatch having general circulation within the County announcing this Public Hearing to receive comments concerning the proposed abandonment; and on January 3, 2019, notice was sent to the Commissioner of Highways; and, WHEREAS, after considering all evidence available, this Board is satisfied that no public necessity exists for the continuation of the portion of Omo Road, State Route 808, identified as segment E -B 0.02 miles and segment B -C 0.03 miles, a distance of approximately 0.05 miles, since it serves no public necessity and is no longer necessary as part of the Secondary System of State Highways. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors hereby abandons the above described segments of Omo Road, State Route 808, and removes it from the Secondary System of State Highways, pursuant to Section 33.2-909, Code of Virginia, 1950, as amended. AND, BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Chesterfield Residency Administrator for the Virginia Department of Transportation at 3301 Speeks Drive, Midlothian, VA 23112. AND, BE IT FURTHER RESOLVED, that the Board of Supervisors does hereby request that the Commissioner of Highways certify in writing that Omo Road, State Route 808, north and east of Omo Road, State Route 739, hereby abandoned is no longer necessary for uses of the Secondary System of State Highways pursuant to Section 33.2-913, Code of Virginia, 1950, as amended. Certified By: Janice Blakley Clerk to the Board of Supervisors CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of I AGENDA Meeting Date: January 23, 2019 Item Number: 16.11). Subiect: PUBLIC HEARING: Ordinance to Vacate a Portion of a Variable Width Drainage Easement Across Lot 23, Foxcroft, Section III County Administrator's Comments: County Administrator: Board Action Requested: Adopt an ordinance to vacate a portion of a variable width drainage easement across Lot 23, Foxcroft, Section III. Summary of Information: Environmental Engineering has requested the vacation of a portion of a variable width drainage easement across Lot 23, Foxcroft, Section III in conjunction with The Fox Club Court Drainage Improvements Project. Additional easement has been dedicated for the project and this portion of the existing easement is no longer needed. The request has been reviewed by county staff. Approval is recommended. District: Matoaca Preparer: John W. Harmon Attachments: 0 Yes FI No if Title: Real Property Manager VICINITY SKETCH PUBLIC HEARING: Ordinace to Vacate a Portion of a Variable Width Drainage Easement Across Lot 23, Foxcroft, Section III N 1E 1 inch =375 feet LOT24 FOXCROFT, SEC. RYAN A. STEWARD & R. CONNELL Y WEATHERS STEWARD PARCEL ID: 714676107200000 P. B. 84, P. G. 68 D.B. 11372, P.G. 158 All 367668706 — 15,514 FOX CLUB CT E., 11714263,40 TIE L8 N. 367667122 F. 11714209.69 113107'L6 I_1 N73°34'23E VAR. WIDTH DRAINAGE EASEMENT 0.028 A. C. OR 1,224.38 S.F. EXISTING VAR. WIDTH DRAINAGE EASEMENT P.B. 84, P.G. 64 LOT 23 FOXCROFT SEC. 111 JAMES F. & MARLEEN K. DURFEE PARCEL ID: 714676205700000 P. B. 84, P. G. 68 D. B. 2863, P. G. 589 15509 FOX CLUB CT LINE TABLE LINE BEARING LENGTH L I N73*3423"E 14.14' L2 S60*2327"E 66.31' L3 N293630"E 9.73' L4 S63'18'52"E 38.29' L5 S14*1759"W 16.38' L6 N733423"E 9.27' L 7 S63'1852"E 59.95' L8 N733423"E 5600' L9 S2936'30"W 19.98, L10 S14'1759"W 16.35' NOTES: 1. THIS PLAT WAS BASED ON A CURRENT FIELD SURVEY DONE BY TIMMONS GROUP AND INFORMATION FROM RECORD. THE FIELD WORK WAS COMPLETED AUGUST 7AND24,2018, 2 THIS PLAT WAS PREPARED WITHOUT THE BENEFIT OFA TITLE BINDER, THEREFOREALL EXISTING EASEMENTS MAY NOT BE SHOWN 3. NO IMPROVEMENTS SHOWN HEREON. THIS DRAWINGPREPARED AT THE CORPORATE OFFICE 11.11P VISION ACWIIED THPD-, 1001 BO.Ide,, Parkway, Sulte 300 1 R,d--d, VA 23225 TEL 804.200.6500 FAX 804.560.1016 w—timmans,com R=50.00' L=218,63' T=70.71' A =250°31'44" CB=S22'44'35'E C=81.65' (OVERALL TOTAL) AREA TO BE VACATED VAR. WIDTH DRAINAGE EASEMENTP.B. 84, P.G. 68 0.030 A.C. OR 1,322.89 S.F. <-, FOX CLUB CT. 6'? RT 5230 (50'R/W) C, 11 P. B. 84, P. G. 68 77 C5, -E Sw '1-168.5' TO TH OF INTERSECT'0 N F" "'8 CT. F'XC'U, 'N 1 367 ..7 To E 1171429747 ' 14 2 WHO60 (.1) 00 Lo 05 U, ") C i 0 Q'C' 1u:-1 O cc O 4. Pl'Tfj 0;'71 Lic. No -1304 9-4-2018 SCALE 1"=30' 0 30' 60, PLAT SHOWING VAR, WIDTH DRAINAGE EASEMENT & VACATION OF VARIABLE WIDTH DRAINAGE EASEMENT ACROSS PARCEL ID: 714676205700000 Date:Sept. 4, 2018 Scale: 1 "=30' Sheet 1 of 1 J. N.:34050.039 Drawn bv:K.L.R. Checked bv: L. M. T. CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 1749 AGENDA Meeting Date: January 23, 2019 Item Number: 16.E. Subject: PUBLIC HEARING: Ordinance to Vacate Portions of a 70' Right of Way Known as Canberra Drive, Windermere, Section A County Administrator's Comments: County Administrator: Board Action Requested: Adopt an ordinance to vacate portions of a 70, right of way known as Canberra Drive, Windermere, Section A. Summary of Information: Scott M. Barber and Carol W. Lantz have submitted an application requesting the vacation of portions of a 70' right of way known as Canberra Drive, within Windermere, Section A. An 8' easement will be retained across the vacated right of way. This request has been reviewed by county staff, Comcast Cablevision and Verizon. Approval is recommended. District: Dale Preparer: John W. Harmon Attachments: 0 Yes Title: Real Property Manager 1-1 No # C, " � -61 1x 20. MA Eel 10 11 VA: I 9L A ■ PUBLIC HEARING: Ordinance to Vacate Portions of a 70' Right of Way Known as Canberra Drive, Windermere, Section A M16 is PUBLIC HEARING: ORDINANCE TO VACATE N .dsffilab� I % AdEr"ML W -*E am S 1 inch = 583 feet ltw A(07E.- 7HIS COMPILED PAT WAS PREPARED WITHOUT THE BENEFIT OF A 77TLE REPORT AND Is, suburg TO lvrmwnam WHICH MAY HE glsaosiv By SUCH. NOT ALL EASEMENT NOR ALL IMPROVEMENTS MAY BE SHOWN Windermere Development Co, LLC 776-673-0859-00000 D. 8. 5688 Pg. 777 7600 Canberra Dr. SlEasement to be Retained N 9 FUTURE WINDERMERE SFCTION 8 -LO7 _ I LOT 2 LOT I SECTION E u - FUTURE WIAIDERM6RL 14 LOT I LOT 2 3,673,244. 11, 776, 014.19V�573'24'11'r 70.00' tt wool t a' Easement 8' Easement P.B. 17 Pg. 63 P. B. 17 Pg. 63 PARCEL A-1"71 0.032 Acre Scott M Barber 1,391 sq. ft. 0 776-673-1112-00000 D. B. f 0637 Pg.215 Rd. Carol W Lantz C.1 f5540 Kingsland R 775-673-8918-00000Sh Windermere Section "4 0.8.J264 Fg.472 N Block f5600 Kingsland AV n7 -c ^ P. 6. 17 Pg. 63 ;Q Windermere Section ILot 4: Block ;4 P.R. 17 Pg. 63 Lot 4 -1-PARCEL 8 0.046 Acre 2,020 Sq. ft. N 3,673,049-30 E 11, 776,055.25 j �1T �#- M. 101 RTF 611 IE' Existing Variable Width RVW�f�A�RRVG ZENVH or 'WI 80, LlIVY-74717Y 2000' 6ii I - 111, RAD 011M LENGTH CHORD 8RNO 1 "--4D' CHORD TAN 2500' 90*0000' 39,27' S282411'E pelrit'^n� of 1,nnh-orrn -j6 T5 775 WD ' C2 22.... jr— .00 CJ 34750 15-1121- 92.12' 524-11NOV-W—.8-F7;�.7j�j 04 1 25.00'1 90'0060-1 .79,27' N287411 3536 2500, C5 297.5£1 157 121 -1 78.64'139.671 I C6 1275.001 15'1121-1 72.90'1 N247130'E 72.69'1 J867' pelrit'^n� of 1,nnh-orrn CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 2 AGENDA Meeting Date: January 23, 2019 Item Number: 16.F. Subiect: Public Hearing to Consider an Ordinance to Split Five Voting Precincts and Move the Polling Place for Ettrick Voting Precinct County Administrator's Comments: County Administrator:. Board Action Requested: Adopt the attached ordinance to split five voting precincts, as shown on the attached maps, and to move the polling place for Ettrick Voting Precinct. Summary of Information: In order to alleviate overcrowding and parking problems which were experienced during the November 6, 2018 general election, the Registrar is proposing to divide five voting precincts. The General Assembly has enacted a moratorium on precinct splits which will become effective on February 1, 2019 and run until May 15, 2021, so that precinct boundaries will be frozen in place during the decennial redistricting process which will begin with the upcoming census. Accordingly, these precinct changes must be enacted at the Board's January 23, 2019 meeting, or else they cannot go into effect until May 15, 2021, after the 2020 presidential election. The five affected voting precincts are: (Continued on next page) Preparer: Jeffrey Mincks Attachments: 0 Yes Title: County Attorney 0505:113884.1 No CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Summary of Information: (Continued) Bermuda Magisterial District: Iron Bridge Voting Precinct, which will split off the northern portion to form a new Iron Bridge North Voting Precinct (See the First Map) Clover Hill Magisterial District: Genito Voting Precinct, which will split off the eastern portion to form a new Clover Hill Voting Precinct (See the Second Map) Dale Magisterial District: Southside Voting Precinct, which will split off the eastern portion to form a new Ridgedale Voting Precinct (See the Third Map) Matoaca Magisterial District: Winfrees Store Voting Precinct, which will split off the western portion to form a new Longhouse Voting Precinct (See the Fourth Map) Skinquarter Voting Precinct, which will split off the southern portion to form a new Magnolia Voting Precinct (See the Fifth Map) An overview showing each precinct's location within the County is also contained in the Sixth Map. In addition to these five voting precinct splits, the Registrar is also proposing, as part of the ordinance amendment, to move the polling place for Ettrick Voting Precinct in the Matoaca Magisterial District from Ettrick Elementary School to the Multi -Purpose Center at Virginia State University. 3 2 0 AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND RE-ENACTING SECTION 7-3 BY DIVIDING IRON BRIDGE, SOUTHSIDE, WINFREE'S STORE, SKINQUARTER, AND GENITO VOTING PRECINCTS, BY ESTABLISHING POLLING PLACES FOR THOSE PRECINCTS, AND BY MOVING THE POLLING PLACE FOR ETTRICK VOTING PRECINCT BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Section 7-3 of the Code of the County of Chesterfield, 1997, as amended, is amended and re-enacted to read as follows: See. 7-3. Precinct boundaries and polling places. The following shall be the precinct boundaries and polling places for magisterial districts in the county: BERMUDA MAGISTERIAL DISTRICT Iron Bridge Voting Precinct (111): Beginning at the point where the center line of Iron Bridge Road (State Route 10) intersects the center line of Centralia Road (State Route 145); thence eastwardly along the center line of Centralia Road (State Route 145) to its intersection with Chalkley Road (State Route 632); thence southwardly along the center line of Chalkley Road (State Route 632) to its intersection with Iron Bridge Road (State Route 10); +henee southeast along the eentef gine of Tr^r Bridge Road is+�+o RotAe 10) to its inter-seetion with Wander -s Widge Read; thenee southward along the eenter line o Bfandefs Bridge Road to its intefseetion with Swift Greek; thenee along the eentef line of Swift sottthwestwar-dly along eenteF line of Franks Bfaneh Greek to its ipAefseetion with Woodpeekef Road; thenee nofthwestwardly along eenter- line of Woodpeeker Read to its inter-seetion with Seeend Braneh Greek; thenee eastwar-dly along eefAef lifie of Seeond Branch Greek to its inter-seetion with Swift Greek; thenee not4heastwar-dly along the eenter- line of Swift Gfeek to its iftter-seetion with Lewis Road; thenee noi4l+ward along the eenter- line of Lewis Road (State Route 632) to its into seetio with !fen Bridge Road; thence west and north along the center line of Iron Bridge to its intersection with Centralia Road (State Route 145), the point and place of beginning. Iron Bridge North Voting Precinct (113): Be in in at t the point where the center line of Iron Bridge Road State Route 10) intersects the center line of Branders Bridge Road (State Route 625); thence southward along the center line —0,i1 3 2 3, fT' of Branders Bridge Road to its intersection with Swift Creek; thence along the center line of Swift Creek as it meanders northwestwardly to its intersection with Franks Branch Creek; thence southwestwardly along center line of Franks Branch Creek to its intersection with Woodpecker Road; thence northwestwardly along center line of Woodpecker Road to its intersection with Eastfair Drive; thence northwardly along center line of Eastfair Drive to its intersection with Second Branch Creek; thence eastwardly along center line of Second Branch Creek to its intersection with Swift Creek, thence northeastwardly along the center line of Swift Creek to its intersection with Lewis Road; thence northward along the center line of Lewis Road (State Route 632) to its intersection with Iron Bridge Road, thence eastwardly along the center line of Iron Bride Road State Route 10) to its intersection with Branders Bridge Rad (State Route 625), the point and place of be ig ening_ The voting place for Iron Bridge North Voting Precinct shall be Cultural Center of India, 6641 Ironbridge Parkway. [OXOX61 DALE MAGISTERIAL DISTRICT Southside Voting Precinct (213).- Beginning 213): Beginning at the point where Iron Bridge Road intersects Jessup Road; thence southwardly along the center line of Iron Bridge Road (State Route 10) to its intersection with Kingsland Creek; thence northwestwardly along the center line of Kingsland Creek, through Cosby's Lake as it meanders toward Cogbill Road (State Route 638); thence southwestwardly along the center line of Cogbill Road (State Route 63 8) to its intersection with Belmont Rea (State Route tic, ); +none, northeastwar-dly along the eenteF line of Belmei4 Read (State RetAe 651) to its k4er-seetion with Swan Dr-ive; thenee sotAheast--Awdl), along the eenter- line of Swan Dfive to its inlefseetion wit Heather -hill Dfive to its inter-seetion with Whale Reek Road; thence southwar-dly along the eente Bloek 510411008191040; thenee west--,A,afd1y along said boundaf), to its inlefseetien with Tuffier- > thenee southwafd along the eenter- line of Tumef Road to ils ifAefseetion with jessup Road; thenee eastwar-d along the eentef line of jessup Road to its iiAefseetion with 1fon Bfidge Read, t pow* and plaee—ofbeginnrng. Ironstone Drive; thence northwardly along the center line of Ironstone Drive to its intersection with Wimbly Way; thence eastwardly along the center line of Wimbly Way to its intersection with Barnwood Drive; thence northwardly along the center line of Barnwood Drive to its intersection with Ironhorse Road; thence southeastwardly along the center line of Ironhorse Road to its intersection with Country Manor Lane; thence eastwardly along the center line of Country Manor Lane to its intersection with South Melbeck Road; thence northwardly along the center line of South Melbeck Road to its intersection with South Garthdale Road; thence northwestwardly along the center line of South Garthdale Road to its intersection with Jamson Road; thence eastwardly along the center line of Jamson Road to its intersection with the northeastern boundary of Census Block 510411008192000; thence northeastwardly along said boundary to the intersection of the boundary and Jessup Road; thence eastward along the center line of Jessup Road to its intersection with Iron Bridge Road, the point and place of beginning. The voting place for Southside Voting Precinct shall be Southside Baptist Church, 6000 Iron Bridge Road. ••• Ridgedale Voting Precinct (216 Beginningat the point where Jessup Road (State Route 643) intersects with the northeastern boundary of Census Block 510411008819200; thence southwestwardly along said boundary to its intersection with Jamson Road; thence westwardly along the center line of Jamson Road to its intersection with South Garthdale Road; thence southeastwardly along the center line of South Garthdale Road to its intersection with South Melbeck Road; thence southwardly along the center line of South Melbeck Road to its intersection with Country Manor Lane; thence westwardly along the center line of Country Manor Lane to its intersection with Ironhorse Road; thence northwestwardly along the center line of Ironhorse Road to its intersection with Barnwood Drive, thence southwardly along the center line of Barnwood Drive to its intersection with Wimbly Way; thence westwardly along the center line of Wimbly Way to its intersection with Ironstone Drive; thence southwardly along the center line of Ironstone Drive to its intersection with Coghill Road (State Route 638); thence southwestwardly along the center line of Cogbill Road (State Route 63 8) to its intersection with Belmont Road (State Route 651 thence, northeastwardly along the center line of Belmont Road (State Route 65 1) to its intersection with Swan Drive; thence southeastwardly along the center line of Swan Drive to its intersection with the eastern boundary of Census Block 510411002054013; thence southwardly along said boundary to its intersection with Heatherhill Drive; thence northwestwardly along the center line of Heatherhill Drive to its intersection with Whale Rock Road; thence southwardly along the center line of Whale Rock Road to its intersection with the western boundaryoof Census Block 510411002054021, thence southwardly along said boundary to the northern boundary of Census Block 510411008191040; thence westwardly along said boundary to its intersection with Turner Road, thence southward along the center line of Turner Road to its intersection with Jessup Road (State Route 643); thence along the center line of Jessup Road (State Route 643) to its intersection with Census Block 510411008819200, the point and place of beginning. The voting place for Ridgedale Voting Precinct shall be SwimRVA, 5050 Rid eg dale Parkway. MATOACA MAGISTERIAL DISTRICT Ettrick Voting Precinct (301): The voting place for Ettrick Voting Precinct shall be&4rieElement o 1, 20910 Chesterfield Avenue. The Multi -Purpose Center at Virginia State University, 20809 Second Avenue, South Chesterfield. Winf ee's Store Voting Precinct (304).- Beginning 304): Beginning at the point where the center line of Hiekor-y Road interseets with M„*,,,,e Rea thenee westwafdly along the eeftter- line of Hiekefy Read (State RetAe 628) to its inter-seetion wi Gr-aves Road (State RotAe 630); thenee seuthwestwafdly along the eenter- line of Graves Road (State Route 630) to its k4efse intersects with the center line River Road (State Route 36); thence southward on River Road to the southeastern boundary line of census block 1007034006; thence southwest along the said census block boundary to the boundary line between the County of Chesterfield and the County of Dinwiddie; thence westwardly along said boundary line to its intersection with the western line of Nooning Creek, as flooded by Lake Chesdin; thence northwardly along the western line of Nooning Creek and continuing along the center line of Nooning Creek; thence northwardly, to its intersection with the southwestern boundary line of census block 1007034014; thence northwardly along said boundary to its intersection with Second Branch Road (State Route 653); thence northwardly along the center line of Second Branch Road (State Route 653) to its intersection with a creek known as Second Branch; thence along the center line of Second Branch as it meanders in an eastwardly direction to its intersection with Nash Road (State Route 636); thence nei4hwar-dly southwardly along the center line of Nash Road (State Route 636) to its intersection with , River Road (State Route 36) , thence uIhe st--, ,,f4y southwardly along the center line of A700 peeker ROa (State ROUte 62-6) River road (State Route 36) to its intersection with Fr-aiiks Br-aneh Cr -eek; thenee noftheastwardly along its eenter- line of Franks Br-aneh Creek to its k4er-seetion with Swift ; thenee southeastwafdly along the eei4er- line of Swift Gr -eek to its intefseetion with Br -ander -s Bridge Read (State Route 625) at the boundar-5, line between the County of Chesteffield and the City of Colonial Heights; thenee setAheastwar-dly Mong the betindafy line to its k4efseetien Lakeview Read (State Route 626); thenee west-wafdly along the eefAef line of Lakeview Read to its itAefseetion with Woodpeekef Read; thenee set&westwar-dly along the eetAef line of Woodpeekef Read to its inter-seetion with Mateaea Read; thenee west and south along the eenter- line of n,r.,,,,.,e Read to its rote,-seetio with Hiek t , Read Graves Road (State Route 630), the point and place of beginning. The voting place for Winfree's Store Voting Precinct shall be ph""""' Volunteer Fire Read. Union Branch Baptist Church, 11519 River Road. Skinquarter Voting Precinct (309): Beginning at the point where the center line of Otterdale Road (State Route 667) intersects the center line of U.S. Route 360 (Hull Street Road); thence westwardly along the center line of U.S. Route 360 (Hull Street Road) to its intersection with the Appomattox River, the boundary line between the County of Chesterfield and the County of Amelia; thence along said boundary line in a westwardly and northwardly direction as it follows the Appomattox River to its intersection with Skinquarter Creek, the boundary line between the County of Chesterfield and the County of Powhatan; thence continuing northeastwardly along said boundary line to its intersection with r.,��ee the southern boundary of Census Block 510411010031025; thef ee eastwar-dly along the eenter- line of Swift Creek to its ipAerseetien �,A,ith the Southem Railway RigIA of Way; thenee nei4heastwar-dly along the eenter line of said Rigl:A of Way to its inter-seetion with. Gou-pAy Line Road; thenee soutl+ward along the eei4er- line of County Line Read to its k4er-seetion with N4. Hermen Read; thenee seuth�Aufdly along the eenter- line of N4. HeFmen Read to its. inter-seetion with Swift Gfeek; thenee seutheastwafdly along the eentef line of Swift Creek to its k4er-seetien:,A,ith Swift Creek Reservoir-; thenee seuthwar-dly aleng the eei4er- line of said r-eserveir- to its into -seet o with W, ..ridge u,.a (State Route 668); thence eastwardly along said boundary line to its intersection with Moseley Road; thence northward along the center line of Moseley to its intersection with Census Block 510411010031028; thence southeastwardly along said boundary line to its intersection with Duval Road; thence eastwardly along the center line of Duval Road to its intersection with Otterdale Road (State Route 667); thence southeastwardly along the center line of Otterdale Road (State Route 667) to the western boundary of Census Block 510411010031051, thence northeastwardly along said boundary line to its intersection of the western boundary of Census Block 510411010031060; thence northeastwardly along said boundary line to its intersection with Woolrid eg Road; thence southwestwardly along the center line of Woolridge Road (State Route 668) to its intersection with Otterdale Road (State Route 667); thence southeastwardly along the center line of Otterdale Road (State RotAe 667) to its intersection with U.S. Route 360 (Hull Street Road), the point and place of beginning. The voting place for Skinquarter Voting Precinct shall be Mt. Hermon Baptist Church, 18100 Genito Road. [$KOK$] Longhouse Voting- Precinct Q14, Beginningat t the point where the center line of Hickory Road intersects with Matoaca Road thence westwardly along the center line of Hickory Road State Route 628) to its intersection with Graves Road (State Route 630); thence southwestwardly along the center line of Graves Road (State Route 630) to its intersection with River Road (State Route 36); thence northwardly along the center line of River Road (State Route 36) to its intersection with Nash Road (State Route 636 thence northwardly along the center line of Nash Road (State Route 636) to its intersection with Woodpecker Road (State Route 626); thence southeastwardly along the center line of Woodpecker Road (State Route 626) to its intersection with Franks Branch Creek; thence northeastwardly along its center line of Franks Branch Creek to its intersection with Swift Creek; thence southeastwardly along the center line of Swift Creek to its intersection with Branders Bride Road State Route 625) at the boundary line between the County of Chesterfield and the City of Colonial Heights; thence southeastwardly along the boundary line to its intersection with Lakeview Road (State Route 626); thence westwardly along the center line of Lakeview Road to its intersection with Woodpecker Road; thence southwestwardly along the center line of Woodpecker Road to its intersection with Matoaca Road; thence west and south along the center line of Matoaca Road to its intersection with Hickory Road, the point and place of beginning. The voting place for Longhouse Voting Precinct shall be Matoaca High School, 17700 Longhouse Ln. 000 Magnolia Voting Precinct (319 Beginning at t the point where the Census Block 510411010031025 intersects the boundary line between the County of Chesterfield and the County of Powhatan; thence continuing northeastwardly along said boundary line to its intersection with Swift Creek; thence eastwardly along the center line of Swift Creek to its intersection with the Southern Railway Right -of -Way; thence northeastwardly along the center line of said Right -of -Way to its intersection with County Line Road; thence southward along the center line of County Line Road to its intersection with Mt. Hermon Road; thence southwardly along the center line of Mt. Hermon Road to its intersection with Swift Creek; thence southeastwardly along the center line of Swift Creek to its intersection with Swift Creek Reservoir, thence southwardly along the center line of said reservoir to its intersection with Woolrid e Road State Route 668); thence southwestwardly along the center line of Woolridge Road (State Route 668) to its intersection with the western boundary line of Census Block 510411010031060; thence southwestwardly along said boundary line to its intersection with the western boundary of Census Block 510411010031051, thence southwestwardly along said boundary line to its intersection with Otterdale Road; thence northwestwardly along the center line of Otterdale Road to its intersection with Duval Road; thence westwardly along the center line of Duval Road to its intersection with the southern line of Census Block 510411010031028• thence northwestwardly along said boundary line to its intersection with Moseley Road; thence southwardly along the center line of Moseley Road to its intersection with the southern line of Census Block 510411010031025, thence westwardly long said boundary line to its intersection with the boundary between the County of Chesterfield and the County of Powhatan, the point and place of beginning. The voting place for Magnolia Voting Precinct shall be : Chesterfield Baptist Church, 16520 Hull Street Road Moseley, VA 23120 CLOVER HILL MAGISTERIAL DISTRICT Genito Voting Precinct (402): Beginning at the point where the center line of Powhite Parkway (State Route 76) intersects the center line of Courthouse Road (State Route 653); thence southwardly along the center line of Courthouse Road (State Route 653) to its intersection with U.S. Route 360 (Hull Street Road); thence southwestwardly along the center line of U.S. Route 360 (Hull Street Road) to its intersection with SetAh Old 14undr-edRead (State Rotte 652) Woodsong Drive; theme with v,,,,. ite Pafk , ay (State Route 76)-,- thence northeastwardly along the center line of Woodsong Drive to its intersection with Dumaine Drive, thence westwardly along the center line of Dumaine Drive to its intersection with Ionis Lane; thence northeastwardly along the center line of Ionis Lane to its intersection with Puckett Place; thence eastwardly along the center line of Puckett Place to its intersection with Puckett Court; thence northwardly along the center line of Puckett Court to its intersection with the eastern boundary of Census Block 510411009193005; thence north along said boundary line to its intersection with Falling Creek; thence northwestwardly along the center line of Falling Creek to its intersection with Powhite Parkway (State Route 76),thence eastwardly along the center line of Powhite Parkway (State Route 76) to its intersection with Courthouse Road (State Route 653), the point and place of beginning. The voting place for Genito Voting Precinct shall be Providence Elementary School, 11001 W. Providence Road. Clover Hill Voting Precinct L412).- Beginning 12� Beginning at the point where the center line of Falling Creek intersects the center line of Powhite Parkway (State Route 76); thence westwardly along the center line of Powhite Parkway (State Route 76) to its intersection with Charter Colony Parkway; thence south along the center line of Charter Colony Parkway to its intersection with South Old Hundred Road (State Route 754); thence south along the center line of South Old Hundred Road (State Route 754) to its intersection with U.S. Route 360 (Hull Street Road), thence northeastwardly along the center line of U.S. Route 360 (Hull Street Road) to its intersection with Woodsong Drive; thence northeastwardly along the center line of Woodsong Drive to its intersection with Dumaine Drive; thence westwardly along the center line of Dumaine Drive to its intersection with Ionis Lane; thence northeastwardly along the center line of Ionis Lane to its intersection with Puckett Place; thence eastwardly along the center line of Puckett Place to its intersection with Puckett Court; thence northernly along the center line of Puckett Court to its intersection with the eastern boundary of Census Block 510411009193005; thence north along said boundary line to its intersection with Falling Creek; thence northwestwardly along the center line of Falling Creek to its intersection with Powhite Parkway (State Route 76), the point and place of beginning. The voting place for Clover Hill Voting Precinct shall be Clover Hill High School, 13301 Kelly Green Lane. (2) That this ordinance shall become effective immediately upon adoption. 0533:113869.1 COMO etmes-31ispatch Advertising Affidavit 300 E. Franklin Street Richmond, Virginia 23219 (804)649-6208 COUNTY OF CHESTERFIELD BOARD OF SUPERVISORS P.O. BOX 40 9901 LORI RD. CHESTERFIELD, VA 23832 Account Number 3005440 Date January 16, 2019 Date Category Description Ad Size Total Cost 01/16/2019 Meetings and Events TAKE NOTICE Take notice that the Board of Supervisors of Ch 2 x 33 L 312.00 TAM Take rim 19 fhb WW of Supero z of Chbs Ald Comfy, W. pa, atar�uta� �t WungmJanuayA41%96psLm the Con y Pink Meeting Roam at floe Chestwfield AWsftation 8oddng, RL 10 and Lori t CtresterleldIOrginia dlhdd a pllk Wing An persons a" may app u and rX vierrss to cm. 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Any thbWfo a needfor reas i0�Idey,perktotieh servifs f- fire Oaf must Ttwrsday, lami is an fie inthe Offee tunty Abinishtes rg0aand mybex. ours of"an and fonnation is NO, ped to beam6ble to W. sm on the ac %ibilty of Aft Stroud rmlltact JD Person Relling ilddp* to the W no iatm than Publisher of the Richmond Times -Dispatch This is to certify that the attached TAKE NOTICE Take notice t was published by the Richmond Times -Dispatch, Inc. in the City of Richmond, State of Virginia, on the following dates: 01/10,01/16/2019 The First insertion being given ... 01/10/2019 Newspaper reference: 0000879414 Sworn to and subscribed before me this 01� lL Notary Publ Supervisor State of Virginia City of Richmond My Commission expires � -3) THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA IM Meeting Date: January 23, 2019 Item Number: 19. Subject: Adjournment and Notice of Next Scheduled Meeting Supervisors County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: of the Board of Motion of adjournment and notice of the Board of Supervisors meeting to be held on February 27, 2019, at 1:00 p.m. in Room 502 at the County Administration Building. Preparer: Sara Hall Title: Deputy Clerk to the Board of Supervisors Attachments: 1:1 Yes 0 No #