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04-13-1943 MinutesVIRGINIA: At a meeting of the Board of Supervisors of Chesterfield County, held at the Courthouse on April 13, 1943, at 10~00 o'clock A.M. Present: H. L. Chalkley, Chairman H. T. Goyne W. A. Horner T. D.Watkins P. W. Covington Absent: J. O. Hening The minutes of the last regular meeting having been read, are approved. Horace L. Chalkley James G. Hening W. %. Homer Harold T. Goyne P. W. Covington T. D. ~atkins J. Wm. Dance Marcus A. Cogbill George W. ~oore, Jr. 0. B. Gates Walter N. Perdue "Salaries, Allowances, etc. Paid, b~ the Executive Secretar~ from ~he .Genera~ Suporvtsor-Salary and mileage ,l~h. 1943 -- ,, . . . A. L. Smith R. M. Eike Sara Foy Gay A. L, Davis W. H. Caldwell Auline Barrett Nancy Tyree P. Rixey Jones Ira. S. Hepburn B. J. Banks Willie Smith George Baskerville R. F. Jones Mrs. Lucy B. Groth C. W. Smith I. E. Bowman R. W. Koch E. P. Gill G. M. Johnson C. W. Cunningham " tt . . . Treasurer and.maintenance of office Commonwealth,s Attorney Commissioner of Revenue Sheriff Clerk of Court $8~.5~ Less V.Tax 1.57 Fire Warden ~125~. Less V. Tax 3.65 Land ~ssessor 224.00 Less V. Tax 8.60 ~,ork in office of Comm. of Revenue Land Assessor ( 3 days) Executive Secretary Less V. Tax County Stenographer Less V. Tax Home Dem. Agent Less ¥. Tax Co. Agri. Agent Less V. Tax Night Watchman Less V. Tax H. N. Terrell D. W. Murphey Janitor Truck driver Truck driver Less V. Tax Less V. Tax Less V. Tex Co. Agri. Agt. (Col.) Less V. Tax ~ork in office of Home Dem. 200.00 9.90 132.00 4.00 85.00 1.65 Y5o.oo 4.90 79~20' 1.36 82.50 1.53 .98 .70 .15 Chief of Police Less V. Tax Mileage and Tel. Allow. Police Officer Less V. Tax Mileage and Tel. Allow. Police Officer Less V. Tax. Mileage and Tel. Allow. Police Officer Less V.Tax Mileage and tel. allow. Police Offiesr Less V. Tax Hileage and Tel. ~llow. Police Officer Less V. Tax Mileage and Tel. Allow. $225.00 ~8.65 ~16.35 58.88 i65.00 5.65 159.35 91.30 165.00 5..65 159.35 92.90 148.50 4.83 143.67 _ 92.02 148.50 4.83 143.67 4.8~ i43.67 90.20 Salary and mileage Police Officer Less V. Tax Mileage and Tel. Allow. 148.50 4.83 _90.75 $29.2~ 28.5~ 28.6~ 28.3~ 29.1~ 29.5~ 868.2. 239.1, 476.6' 178.8, 81.7~ 121.31 215.4( 8.71 24.0~ 240.1( 128. 0 83.. ~3 145..0 77.114 80. (. 7 70.I.2 65.~.0 54.~5 24. 0 275. 3 250.~ 5 252.: 5 235.~ 9 231.: 7 233. 7 74. 6 234 A2 ".S_alaries, ~llowance.s, etc. Paid by the Exec. Sec'y. from the General Co.unty Fund:" C. S. Romaine R. E. Feeback U. B. Puckett W. H. Flynn S. B. Hirshberg C. R. Jackson E. T. Smith J. G. Eggers Police Officer Less V. Tax Mileage and Tel. Allow. Police Officer L~ss V. Tax Mileage amd Tel. Allow. Police Officer Less V. Tax Police Officer (Retired) Less V. Tax Dispatcher Dispat cher Dispatcher Dispatcher Less V. Tax Le~s. V. Tax Less V. Tax $148.50 4.83 95.60_ $239, 157.50 4.28 133.22 95.04 228, ?5.00 1.1 73, 62.5~ · 53 61, 77.00 1~.25 75 '82.50 1.63 80, 38, $110.00 2.90 107 "Routine Standard Claims Paid by the Exec. ~ec'y. fro~ the General County Fu._nd:" R. Finley Gayla, M.D. Va. Electric & Power Co. R. B. ~ugustine Insurance Agency W. W. Jefferson, J. P. Travls & Brother Va. Electric & Power Travis & Brother R. B. Augustine Ins. Agency The C&P Telephone Company Treasurer %. C.L. RR. Co. 5. W. Ellison Dr. Thcs G. Pretlow Virginia Electric & Power Co. Truby Motor Company Truby Motor Company Commission of lunacy $5.00 Current used C.H., Conservation Office, Camp Baker, and Welfare 37.20 Bond of W. H. Caldwell as Exec. Sec'y. 25.00 Lunacy commission 3.00 150-gallons ~2 Fuel oil 13.50 Current used "Woodstock" water pump 2.32 790 gallons #2 Fuel oil- Camp Baker, Health Dept. 71.10 Premium on bonds of Co. Police 0fftcersS0.00 Local and long distance service For lease of depot space at Centralia, Va. Ice for Jamaary and February, 1943 Services rendered jail prisoners in 0ctober~ 1942 Street lighting in Co. for Feb. 1943 Gas, oil and repairs-Co, truck Gas, oil and repairs-County car 177.43 5.00 6.50 3.00 390.84 50.85 22~73 "Claims ~uthorized ~y the Exec. Sec'y. and Paid from the Genial County Fund:" Burroughs Adding Mac hine Co. Virginia Stationery Company The C. B. Harper Hdwe. Co. A. H. Snyder Va. Stationery Company Dept. of Highways V~m. E. Lum, Jr. Inc. Va. Stationery Company Central Printing Company Richmond Office Supplu Co. Inc. Burroughs Adding Machine Co. One adding machine ribbon (Comm. of Revenuers Office ) .45 1 box stencils, and mimeograph paper 8.66 6 sets sash bundles lO.00 Printing 3500 Tax Notices ll.50 One calendar pad~ 1.10 12 road maps of $hesterfield County 1.20 Servicing typewriters at Courthouse 17.20 Stencils and mimeograph paper 16.70 1,000 Police Record Forms 4~6" cards, rubber stamps, and one binder · wo adding machine ribbons-Treas, and Trial Just ice ¸27 ,97 Z0 ,$6,051.11 ~42.67 44.50 11.24 .90, $ 28.45 "Miscellaneous Claims Paid b~ the Executive Secretary from the Genial Co. Fund:" Shgriff, GlouceSter, County ' Papers issued-co'. 'of Chesterfield vS. Alfred H. Gallup .75 Ethel Mae Washingtom Va. Workshop for Blind Br~addus & Lucas, Inc. Treasurer of Virginia Miller Mfg. Company Penintentiar¥ Industrial Dept. Broaddus & Lucas R. L. Watts N. B. Goodwyn & Son Southside Hdwe. Co. %ir Reduction Sales Co. Carwlle' s Sunoco Service Clyde L. Bowman Laundry on blankets, towels, pillow cases and mattress covers in Jail 8.69 6 mattresses 30" x 72" 39.00 Repairing radio for Police (G.:~i. Johnson) 21.25 T~x due for Workmen' s Compensation 11.55 Doors, windows, etc. for Jail bldg. 116.48 Two police uniform shirts 4.80 Repairing radio-Police (Officer Koch) 4.75 Stoker repairs 6.00 Janitor's supplies 8.17 White paint for Jail building 4.40 ~trco oxygen and Airco Acetylene (Fire truck) 7.58 One spark plug for Co. trash truck .70 Installing new ceiling lights in C.R. end repairing wire to jail bldg. · 22.65 "Miscell~ane.ou.s claims Pai~ by the .Executive_ .Sec'y~ from the G.e. neral Co~ .Fund~.:" Air Reduction Sales Co. Virginia State Farm Old Dominion Service Station H. A. Hawkins & Co. H. A. Hawkins & Co. R. Rixey Jones, Co. Agt. Airco ozygen (fire truck) $4.88 To maintenance of Tommy Jessup during month of ]~ebruary, 1943 16.80 Gas and oil for fire truck 1.O1 To building combustion chamber in furnace for stoker To putting new air vent valves on radiators in Jail and Sheriff's office - to draining plumbing & heating systemz and to filling plumbing and heating systems- cleaning oil burner For purchase of hog cholera serum 27.55 111.06 "Claims Paid from the County Road Fund by the Executive Secretary": D~pt. of Highways Work on Harvey Road - Dale Dist. "ork on Oak Lane-Manchester " $272.05 106.80 "Claims Paid bY the Executive Secretary from the Dog. T~x Fund:" Robt.C. Salle Salary and mileage - Game ~larden J'..Ol~ims P~id bY the E~.e.c~!tive Secret~ry from the EStrick San..Dist. ODer. Fund~" }~iss Grace Pond B. W. Walton Chas. H. Eanes Ettrick Auto Service Delta Oil Company City Water Works, Petg. H. A. Hawkins & Co. H. A. Hawkins & Co. Postmaster, Ettrick Dis trict Clerk $35.00 Janitor Municipal-Bldg. 5.00 Read ing met ers 13.00 Repairs to fire truck 2.50 Fuel oil for fire dept.(380 gals.) 34.20 Purchase of water, meter rent and fire hydrant rent 160.16 To clearing out main sewer on Light St. and repairing leak at meter on River Road. 41.50 To repairing closet tank in Municipal Bldg.-Chesterfield Ave .-Repairing leak at end of main outlet on River Road Three coila lct. stamps 37.70 15.09 "Claims Paid b2 the Executive The ~hase Nhtional Bank Secretary from the Ettrick Se~. Dist. Debt Fund-" I'n~'erest '~ bonds for 'Ettrlek ......... " San. Dist. $1 due and payable on  ril.1, 1943 and charge for ndling $1130.0~ "OSaims Allowed b.~ the Bgard and Paid from the General County Fund:" E. T. Smith, Deputy Sheriff A. Robins Allan Jeffer son Working traffic at wreck - Meh.6,1943 Labor and materials used on Jail building Plastering jail building $1.10 455.34 7~.82 GRAND TOTAL ................... $9,951.46 $471.07 78.85 5.00 i4.05 ~530.26 This day, Mr. J. Wm. Dance, Treasurer, submitted to the Board his report of expenses incurred in the operation and maintenance of his office for the month of March, 1943, showing a total of $130~..31, of which the County has paid two-thirds, or $8~8.21, the remainder to be paid by the State, and the Board approving the same the report is fi led. This day Mr. Geo. W. Moore, Jr., Com~...:issioner of Revenue, submitted to the Board his report of expenses incurred in the operation and maintenance of his office for the month of March, 1943, showing a total of $715.00, of which the County has paid two-thirds or $476.6?, the remainder to be paid by the State, and the Board approving the same, the report is filed. This day, Mr. M. A. Cogbill, Commonwealth's Attorney, submitted to the Board his report of expenses incurred in the operation and mainterance of his office for the month of ~arch, 1943, showing a total of $478.32, of which the County has paid one-half or $239.16, the remainder to be paid by the State, and the Board approvin the same, the report is filed. This day, Mr. O. B. Gates, Sheriff, submitted to the Board ~is report of expenses Ss and his Deputies, showing a total of %554.53, of which the County has paid $184.84~ or one-third, and the remainder to be paid by the State, and the Board approving ~ the report, the same is filed. She ri ff Reports from the following offices were submitted and filed: Trial Justice, Police Department, Home Demonstration Agent, Agricultural agents, Health Depart- merit, Welfare Department, Treasurer and Executive Secretary. The report of monies and checks received and turned over to the Treasurer by the Executive Secretary for the month of March, 1943 was read as follows: 3/24/43 3/27/43 3/31/43 4/1/43 3/29/43 3~3~/43 4/1/43 3 27Z43 3127~43 3/30~43 3/30/43 3/25/43 ~lbert L. Smith D. W.MurPhe¥ E. T.Smith A. E. Tare Lumber Co. Dept. of Public Welfare W. R. Anderson The C&P T~lephone Co. Chesterfield Health Dept. Bellewood Manor Corp. R. E. Feeback ~ C. ~. Cunningham R. W. Koch Mount Vernon Council ~20 Sons ~ Daughters of Liberty Atlantic Coast Line RR. Co. Fire suppression work-State Fore stry ~rre st fee Purchase of shirts thru Co. from Penintentiary Industrial Dept. Lumber plant burned Telephone bill for Mch.1943 Rent on cottage-Camp Baker for ~{arch, 1943 Commis si on ofi_p,~b,.li_c telephone 12/10/42 to Rent on office bldg.-Mch.1943 Water rents for Mch. 1943 ~rre st fee Arre st fee Witness fee Three months rent on hall For construction of road on $40.00 Gen,e~al .Fund 2. O0 4.80 ; " 75.00 " 4.30 "1 " 25.00 "l " 2.27 " " 40. O0 #I 32.50 ~ " 4.00 -I " 3. O0 "i 1.50 -{ " 25.00 ~tt~%ck San. Dist. ACL property, north Petg. Station 446.29 Total ............... $705.66 Roid Fund and the report is filed. This day Mr. E. S. H. Greene, Supt. of Schools of Chesterfield County, appeared before the Board with a Committee from the School Board consisting of Mr. Frank Laine, Mr. C. C. '~Jells and Mr. Hugh Parks, and presented copies of the revised budget as recommended by the School Board, requesting that the Committee from the School Board meet with a ~ommtttee from the Board of Supervisor~ to discuss the budget. Upon consideration ~hereof and on motion of }{. T. Goyne, the Board of Supervisors recessed to meet as a l$ody with the Committee from the School Board concerning the proposed Budget. Upon reconventng, the Board of Supervisors,on motion of W. A. Horner, resolved that the School Budget as presented should be adopted and made a part of the Budget of Chesterfield County for the year 1943-'44, with the exception that the sum of $2700.00 as appears in the proposed budget under Budgetary Code 102- '~ompensation of Superintendent~ be changed to~P.000.00. There appeared before the Board Mr. Charles Porter, Chief Airplane Observer for Chesterfield County and victJutty, Senator G. E. Heller, Asst. State Co-ordinator of Civilian Defense and Lt. Sp~lberg of the U. S. Army, giving in detail the need for at least two additional Observation Posts in Chesterfield County, namely,~ one at Matoaca and one at Hallsboro, Virginia, requesting that the Board of Supervisors appropria~eJ_funds for the construction, or improving these posts. Upon consideration whereof, and on motion of %i. A. Homer, it is resolved that an appropriation of $300.00 be and it hereby is made from the unexpended surplus of the General Fund to 18-224 -Civilian Defense. And be it further resolved that the entire amount in this account be used under the direction of the Executive Secretary for construction and/or improvement of airplane Observation Pos~s in Chesterfield County. And be it further resolved that the Executive Secretary be and he hereby is cautioned and directed to make thorough investigation of the need of such construction and/or improvement and the ability of the airplane spotting organization to provide suitable and adequate personnel for the posts before such ~oney should be spent. This day the matter of Federal "Victory Tax" came before this 5card, and upon consideration whereof, and on motion of W. A. Horner, it is resolved that the Treasurer be and he hereby is authorized and directed to transfer out of the General Fund of Chesterfield County to the Victory Tax Fund, the sum of $95.23. This day the matter of the Federal "Victory Tax" came before this Board and upon consideration of the same and the instructions of the Auditor of Public Accounts, this Boar~, on faction of W. A. Horner, doth resolve that the Treasurer of Chesterfield County, Virginia, be and he hereby is directed to pay quarter- annually to the Collector of Internal Revenue, Richmond, Virginia, the several items of tax withheld for payment of the "Victory Tax" on the compensation of the employees of this Board as shown on copies of payrolls furnished him from this Board. and be it further resolved that the payments above authorized in the amount of $276.00 be made by the Treasurer of C~esterfield County out of the Victory Tax Fund as set up in the records of said Treasurer. The Executive Secretary read to the Board a letter from the Chesterfield Ruritan Club requesting the Board to pass a resolution requiring owners of dogs to keep their dogs confined to the premises during the period May i to August l, 1943, and upon consideration v;hereof and on motion of ti. T. Goyne, it is resolved that the owner and/or keeper of all dogs kept continuously in this County, be, and they are hereby required under penalty, to keep such dogs confined to the premises where their home or place of keeping is, during the period from May, 1st to August, 1943, except while under the immediate contro~ of such owner and/or keeper as provided ~-or by Statute. ~ letter was read by the Executive Secretary from Mr. E.G. Ingraham, Bookbinder, offering, his services to the County in the reproduction of plats, etc. for the sum of $235.00. Upon consideration whereof and on $otion of H. T. Goyne, the Executive Secretary is instructed to communicate with Mr. Ingraham and advise him that the Board wishem him to proceed with the work as outlined in his letter of March 10, 1943. This day the Executive Secretary read a letter from the Virginia Electric and Power Company informing the Board that it was necessary tomake a substitution of 100-watt lamps in place of 75-watt multiple lamps in street lights in Chesterfield County, and suggestir~, that this arrangement be made permanent. Upon consideration whereof, the letter is received and filed. This day the Executive Secretary read letters fro~ Mr. Lewis Larus and ~[r. and Mrs. C. S. Stein, commending the services of Chief Fire ~arden ~.L. Smith, in saving properties for then with the County-~wned fire apparatus, and urging that more pieces of equipment of this type be constructed for Chesterfield County. On motion of T. D. -at~Jins, these letters are received and ordered placed in a separate file. This day Nr. P. W. Snead, Resident kngineer, Virginia Department of Highways, appeared before the Board to discuss f~atters pertaining to improvements to roads in the Secondary ~ystem, and arranged to meet with the various Supervisors in their districts to look o~er Secondary highways at a tine to be arranged later. The ~xecutive Secretary read a le',ter from the Virginia Department of Highways advising the Board tha~ the entrances to Chatter and ~lanchester High Schools have been improved and added to the Secondary Road System of Chesterfield County, The Executive Secretary called att~ntion to the r~:port of the Welfare Department, showing a refund of $17.00 from the appropriation of $100.00 made for Christmas ~ baskets. This day the matter of signal lights at the crossing of the Atlantic Coast Line RR. on Branders' Bridge k~ad, Rt. 625, was brought to the attention of the Board~ sta,ting that this was an exceedingly dangerous crossing and with the increased ~ traffic on the Atlantic Coast Line due to a double tracking,, it appeared necessary that a signal light be installed at this crossing. Upon consideration whereof ~ and on motion of P. W.Covington, it is resolved that the Executive Secretary be and he hereby is instructed to communicate with the ~tlantic Coast Line R.~. officials requesting that a suitable signalling device be placed at this crossing. % bill from a. Robins for work on the jail building was presented, and this bill is ordered paid. A bill from Chewning and Wilmer for the installation of buzzers in the Clerk's Office was submitted, and there appearing ~ome doubt as to the authorization of this work, the bill was held over for further investigation. The ExeCutive Secretary read to the Board a letter from Mr. Evans of the ,:ertz Sales Company, claiming damages in the ~nount of $250.00 due to cutting through his property in the improvement of ~;alker Road in Dale Magisterial District, which letter was hel~ over until the return of Mr. Itching, Supervisor of Dale District. Bills were presented from ldessrs. Liontgomery and Coleman for services rendered as assistant G~me Wardens in Chesterfield Courity during the period that Chesterfield County was without a Game Warden, together v~th a letter from the Department of Game and Inland Fisheries, stating that they had advised l.lessrs. ~.~ontgomery and Coleman to appear before this Board in support of their claims. Upon consideration whereof, and on motion of ~. A. Horner, it is resolved that these bills be held until such time as I~essrs. Montgomery and Coleman shall make their appearance before this Board. The ExeCutive Secretary read a bill from E. T. Smith, Deputy Sheriff, in the amount! of $1.10 for services rendered during the month of March, 1943, which will was ordered paid. This day the Executive Secretary called the attention of the Board to the fact that certain sceounts be supplemented by an appropriation from the unappropriated surplus of the General Fund. On motion of W. A. Homer, it is resolved that the respective amounts be transferred from the unappropriated surplus of the General Fund to the various accoun~ as follows: Elections 13 - ll2 Fuel 14 - 311 Attorneys' ~'ees 18 - 103 ~vertising & Pu~licity la-200 Uniforms (Police) 6a - 325 Re~airs & Replacements- ldgs. & Grounds 14 - ~15 $~5.00 200o00 50.00 25.00 4.80 500. O0 And be it further resolved that the followingDamOunts be transferred from the un- appropriated surplus of the Ettrlck Sanitary istrict Fund to accounts as recorded in the Ettrick Sa~. Dist. Operating Fund: Insursnce on Volunteer ~'iremen Repairs & Replacements Electri c Current Hepairs & heplacements 7 - 2~ia $5.41 7 -215 20.00 lOd -207 175.00 lOd -215 125.00 This day the attention of the Boar~ was called to the fact that in previous years Easter Monday had been given to employees of the County. Upon consideration whereof, and on motion of P. W. Covington, it is resolved that Easter ~.~onday, ~Pril 26, 1943, be and it hereby is declared a holiday for County employees. The Executive Secretary reported to the Board that he had hag communication from the Planning Board of the City of Richmond and presented to the Board a copy of the report on the proposed major streets and road changes for Richmond and vicinity. Upon consideration whereof, and on motion of H. T. Goyne, it is resolved that the Executive Secretary cooperate with the Richmond Planning Board concerning the interest of Chesterfield County in the street and road plans. This day the Budget Committee presented to the Board of Supervisors the budget for 1943-'44. Upon consideration whereof and on notion of P. W. Covington, it is resolved that the Budget be tentatively adopted as presented by the Budget Committee. And be it further resolve d that the Executive Secretary be and he hereby is instructed to properly advertise the same, informing the public that a public hearing on the s~ne will be held at the next meeting of the Board of Supervisors on Tuesday, May ll, 1943. This day, ~r. J. Wm. Dance. Treasurer of Chesterfield County, reported that as a member of a Committee previously appointed by this Board to assign delinquent tax~ cases to attorneys, he had assigned numerous cases to attorneys in Chesterfield County and stated that some recoveries had been made but stated that no sales as yet had been completed, and asked if it be the opinion of the Board of Supervisors thst attorneys other than those residing in Chesterfield County be given an opportunity to handle these cases. Upon consideration whereof, and on motion of W. ~. Horner, it is resolved that the Committee as previously appointed be authorized and requested to contact such attorneys as would be interested in handling delinquent tax cases in Chesterfield County regardless of whether such attorneys were residents of Chesterfield County or not, in order that the collection of delinquent taxes might be expedited. This day, Mr. J. Wm. Dance, Treasurer of Chesterfield County, re~,orted te the Board that the County had some surplus money on hand, and suggested that the Treasurer be authorized to purchase $25,000.00 of War Bonds. Upon consideration whereof, and on motion of W. A. Horner, it is resolved that the Treasurer of Chesterfield County be and he hereby is authorized and directed to purchase United States ~ar Bonds up to an amount not to exceed $25,000.00 with surplus funds of Chesterfield County. Ordered that the meeting be now adjourned until 10:00 a.m. ~prtl 28, 1943. · Executive Secretary Ch~irmah ~ '