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2019-03-13 PacketCHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: March 13, 2019 Item Number: 3.13. Subiect: Work Session on the County Administrator's FY2020 Proposed Budget County Administrator's Comments: County Administrator: Board Action Requested: No action required. Summary of Information: This work session will be a comprehensive review of the County Administrator's FY2020 Proposed Budget. Budget staff will provide an overview of the plan including the year-to-year changes, trends, staffing changes, financial policies, and the five-year plan. Staff from various areas of the organization will also present on specific, programmatic changes in their respective areas of service. The public hearing on the budget is set for 6 p.m. on Wednesday, March 27 and the budget is scheduled to be adopted on Wednesday, April 10. Nine community meetings on the proposed budget have also been scheduled between March 14 and March 26. Feedback can also be provided at any time via email to blu.epr�iiat@ch.es-terfield.gov. ....... . . . . .......... I . . .. . . . .. .............. ... Preparer: Meghan Coates Title: Director, Budget and Management Attachments: 0 Yes 1-1 No <�y 3/6/2019 C 0 1 ("1 111' 2 3/6/2019 3/6/2019 3/6/2019 3/6/2019 kJ $3,000 $2,5W $2,000 $1,500 $1,000 $500 5 - 3/6/2019 Real, per capita Cost of General Fund Operations 1991 1993 1995 1997 1999 2001 2003 2005 2W7 2009 2011 2013 2015 2017 2019 2021 2023 ,�'NwWP UM.NMk /FWl✓/Ll,I6 kJaMiM,�/J„YMMWO///L i oJ, M'kXlflki Proposed I •— 2024 General Government Five -Year Plan/ �x`.° STIA/rv+u;,,, rbnn.r,�,;�wu2uea/aW we„//w �' 3/6/2019 C` 10 111.31.1 0 33 3/6/2019 c 0 3 f"ll 3 9 3/6/2019 3/6/2019 we 3/6/2019 11 3/6/2019 w 3/6/2019 13 3/6/2019 M 3/6/2019 17M 3/6/2019 16 3/6/2019 17 3/6/2019 C11 , *; c j. ",3 CU 3/6/2019 We 3/6/2019 Nei 3/6/2019 21 3/6/2019 22 3/6/2019 23 3/6/2019 m 3/6/2019 25 3/6/2019 C, 1 113, Ol C"I'll 21 W. 3/6/2019 m CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA .719 Meeting Date: March 13, 2019 Item Number: 4.A. Subiect: Key Financial Indicators Quarterly Report County Administrator's Comments: County Administrator: Board Action Requested: Accept the attached Key Financial Indicators Quarterly Report. Summary of Information: The attached report provides a comprehensive review of financial, economic, and demographic datasets; illustrating key metrics that are tracked monthly, quarterly, and annually. Preparer: Meghan Coates Title: Director of Budget and Management Attachments: 0 Yes El No ,111"I J17LV 1Z 7 FIRST QUARTER CY2019 GENERAL OVERVIEW 3 GENERAL ECONOMIC CONDITIONS 6 FINANCE AND BUDGET 7 HOUSING AND REAL ESTATE 10 COMMUNITY AND DEMOGRAPHICS 11 This report has been designed to provide strategic insight into key financial and economic measures for Chesterfield County. The county has a long standing history of evaluating and reviewing these measures on a regular basis, however, with this report, we are now able to communicate this information to a larger audience. The county remains committed to strong fiscal stewardship; this report showcases relevant and informative financial, economic, and general countywide indicators that are important in informing both current and future programs, services, and resource allocation. In addition, the county previously published a dashboard focused on key economic indicators, titled 'Blueprint Monthly.' This new quarterly report replaces that previous publication. The data presented in the Monthly Report will continue to be reported on within this report. The economy, at all levels, remains resilient in the face of a maturing economic expansion. However, economic headwinds are clouding the outlook which is impacting our forecasts heading into FY2020. At 116 months of growth, the nation is on the cusp of entering its longest period of economic expansion. Expansionary fiscal policy, increased levels of business spending and consumer confidence, and, by historical standards, low interest rates have combined tnsustain economic growth. Readings ofseveral indicators pointing tothis economic momentum include growth in Real Gross Domestic Product, industrial output, and employment. Economic growth has rippled out into economic conditions for households, which has strengthened balance sheets and spurred spending. Average hourly earnings increased 3.2% in January 2019, with personal incomes forgoodsproducing industries increasing by 4.8% in the third quarter of 2018. After years of low interest rates' incomes derived from interest earnings are also surging ahead, with personal income from this source rising 6.196asofthe latest period available. With tightening monetary policy, incomes from this source are projected tn continue to increase which will aid those who primarily rely on this income' namely, retirees. Leading consumer indices reflect resultant increased consumer confidence fro higher incomes. The University of Michigan Consumer Sentiment Index (see chart tothe right) istrending atlevels not seen since 200O; Real Personal Consumption expenditures' a broader index ofconsumer activity, increased by 3.5% in the third quarter of 2018 as compared tothe prior quarter; and the truck tonnage index, anindicator nfshipping activity and consumption ofgoods, reported a6.6% growth inits index for 2O18 the highest level since 1998. The index is a good barometer of the U.S. econonly, as trucking represents 70.2% of tonnage carried by all modes of domestic freight transportation. Closer to home' the state metro, and local economies are also performing well. The employment picture is particularly encouraging with state and metro unemployment levels holding steady at 2.846 in December - lows not seen since before 2U0O. The labor force growth in the metro area has exceeded national and state averages. Over the last ten years the labor force growth in the metro area has kept pace with Northern Virginia and in the last year has been growing faster with year -over -year growth increasing by 1.4% compared to Northern Virginia's 0.496,suggesting demographic and economic strength inthe metro area. Additionally, the All -Transactions House Price Indices for Virginia and the Metro area are at all record levels (see chart below). The index, abroad measure of the movement of single-family house prices, shows that state and metro house prices are at their highest levels since 2007. j KEY FINANCIAL INDICATORS REPORT There has been continued improvement in the readings for many of the indicators that are tracked at the county level. Average weekly wages increased 2.3% as of the third quarter of 2018, with the Information and Professional Business Services industries recording some of the largest gains at 7]96 and 6]96 respectively. Consumer spending, as measured by sales tax receipts, is trending higher than last year, with sales up 5.0q6year-to-date' and average home sale prices in the County have continued to increase, up 3.0% as of December 2018 compared tnthe prior year. Reflecting the current strength of the local real estate market 3019 assessments in the County grew at a faster rate than the average ofthe prior five years. However, itisimportant tonote that they are still within our long- term planned range. Residential revaluation assessments increased 3396' with new residential construction assessments rising 1.996. Commercial assessments in the County grew at their fastest pace in over decade several years- increasing by3.496. Revenues derived from Real Estate Assessments are the largest portion of the County's revenue budget and have the largest weighting on the revenue outlook. While the near-term outlook remains positive, national economic headwinds cloud the outlook which are also informing our fYZOZObudget outlook. In addition to corporate and consumer debt indicators published in the first Quarterly Financial Indicators report, worldwide economic growth is projected toslow in advanced economies by 2020, and trade and other geopolitical events, including Brexit, may act as a further drag on growth. Domestically, some indicators and forecasts suggest that peak growth may have reached its apex. Advance retail sales declined in December by 1296 compared to the prior mnnth, but are up 5.0% for the year. The national housing market enters 2019 in its most uncertain state inyears with increasing rates impacting borrowing capacity, increasing construction costs, and a continuing tightened housing inventory for first-time home buyers. With increasing federal deficits, interest payments on the Federal Debt are expected to balloon over the next decade, overtaking defense spending by2OZQ(see chart be|ow). 4 KEY FINANCIAL INDICATORS REPORT Moreover, consumer and demographic trends will impact the County's economic outlook both in the short-term and in the years to come. Locally, vehicle registrations are declining. Since vehicle taxes make up the largest portion of the County's Personal Property Tax collections, a sustained decline in registrations could herald a slowing ofthe growth rate ufcollections from this source. At the State level, there are more people moving out of Virginia than are moving into it for the fourth year in a row bee chart be|om), and the state is now ever more dependent on a positive birth -to -death ratio to grow impacting the future economic outlook. CHART 4. VIRGINIA NET MIGRATION OF INDIVIDUALS 1995 2000 2005 2010 2015 YEAR Source: Interool Revenue As the County heads into FY2020, the outlook is one of measured growth with a positive yet cautious outlook. While many indicators point to resiliency, some are now clouding the economic scene. The county will continue to monitor these for changes as they occur and report what these may mean for the County's economic outlook. In the next edition of this report, we will publish our analysis ofthe finalized version ofVirginia Auditor ofPublic Account's Local Cost Comparative Report. This report, published annually, provides asnapshot nfthe revenues; expenditures; and fund balances of all localities in Virginia for the preceding fiscal year. Aspart nfthis analysis vve will show how the County ranks in comparison to its peers for financial strength, revenue generation by source, and expenditures byfunction. CHART 1. UNIVERSITY OFMICHIGAN CONSUMER SENTIMENT Consumer confidence index published monthly by the University of wichigan, which surveys consumers on their views regarding: their own financial sknamnn, the short-term economy, and long-term economy. The index isnormalized tohave avalue of/0uinDecember 1eua. The data is presented monthly and not seasonally adjusted. CHART 2. LABOR FORCE COMPARISON INDEX Data used for this calculation isfrom the U.S. Bureau of Labor Statistics Quarterly Census fEmployment andWa0es Labor force data for each geographical location i's indexed to 100 as of July 2009, and year-to- date growth is calculated comparing labor force growth from November 2017 to No- vember 2018. CHART 3. FEDERAL GOVERNMENT SURPLUS/ DEFICIT AND NET INTEREST ON FEDERAL DEBT Data isfrom the Congressional uvdge Office January report The Budget and Economic Outlook: zo19tozoz*. Calculations used are baseline which the laws regardingiax6s and spending remain CHART 4. VIRGINIA NET MIGRATION OF INDIVIDUALS Data bfrom the Internal Revenue Service reports on U.S. Population Migration Data. Data iscollected using year-to-yea,address changes reported on individual income tax returns filed with the IRS and ispublished a, the State and County levels. �-�~�� u �1�;_vI� KEY FINANCIAL INDICATORS REPORT GENERAL ECONOMIC CONDITIONS SALES TAX A key measure of consumer spending and consumer confidence in the local economy. With low unemployment and increasing average weekly wages consumer spending in the County continues to increase, resulting in higher sales tax revenue for the County, Year -to -Date collections are up 4.296, and the latest monthly reading is an increase of 5.796 compared to the same period last year. CURRENT TWO EARS YoY FYTD YoY READING YEAR AGO AGO Change Change $4,502,583 $4,260,529 1 $4,104,592 5.7% 4.2% MEMNEMEMMi AVERAGE WEEKLY WAGE At$881, average weekly wages acrossgovernment and private sectors in the county are up 2.3% compared to 2017. With a strong and competitive labor market wage pressure has resulted in increased wages for employees and has fed through to consumer spending in the county. CURRENT TWO YoY READING YEAR AGO YEARS Change Change Change AGO Change $881 $861 $840 2.3% 5,159 5,754 -2.7% -1.8% VEHICLE REGISTRATIONS The number of new and used vehicle registrations. Registrations are down both compared to one-year ago as well as cumulatively over the year-to-date period. Local registration activity is mirroring national trends and down 1.8% when comparing sales on a fiscal year -over year basis, though levels are still historically high. CURRENT TWO YoY FYTD YoY READING YEAR AGO YEARS Change Change AGO Change AGO 175,987 1 174,688 1 5,022 5,159 5,754 -2.7% -1.8% ® ® omm a !' �,' 1'`I PAYROLL EMPLOYMENT With 179,993 workers employed in the County as of December 2018, this represents an 2.396 increase compared to December 2017. As the County's labor force has increased, the number of county residents employed has increased more lowering the unemployment rate for the county. CURRENT TWO YoY READING YEAR AGO YEARS Change YEAR AGO YEARS AGO Change 179,993 175,987 1 174,688 1 2.3% 0.742 1 0.745 -0.1 % pts LABOR FORCE TO JOBS RATIO This measure tracks the ratio of jobs at Chesterfield firms to the number of county residents that are actively engaged in the labor force. At 74.196, this ratio has improved by 0.75% points compared to the some period last year, but the County still exports workers daily. With a continued focus on economic development, the county remains committed to its goal of increasing the ratio closer to 0.8 over time. TWO CURRENT CURRENT TWO YoY READING YEAR AGO YEARS Change Change $504,406 AGO AGO 0.741 0.742 1 0.745 -0.1 % pts UNEMPLOYMENT RATE Percentage of employable people living in Chesterfield Countyover the age of 16 who have either lost their jobs, unsuccessfully sought jobs, and are actively seeking work. At 2.50%, the County unemployment rate is below the state and national rates and is at its lowest level since November 2007. This low rate, coupled with increasing average weekly wages, has driven an increase in consumer confidence in the County as evidenced by increasing retail sales and home prices in the County OCCUPANCY TAX This a local tax levied on hotels and other lodging places within the Countyfor any person who obtains lodging for less than thirty days. The County's rate is eight percent. As of December, collections are up 7.6% year -over year. However, year-to-date collections are down 7.0%. Since this taxis heavily driven by seasonal events in the County, this revenue can be cyclical in nature. We are tracking collections monthly to monitor this source for any major cyclical changes. CURRENT TWO YoY FYTD YoY CURRENT YEAR AGO YEARS YoY READING YEAR AGO YEARS Change $504,406 $468,973 AGO 1 7.6% 1 -7.0% 2.50% 3.309/o 3.70% 1 -0.8% pts 01=01= o OCCUPANCY TAX This a local tax levied on hotels and other lodging places within the Countyfor any person who obtains lodging for less than thirty days. The County's rate is eight percent. As of December, collections are up 7.6% year -over year. However, year-to-date collections are down 7.0%. Since this taxis heavily driven by seasonal events in the County, this revenue can be cyclical in nature. We are tracking collections monthly to monitor this source for any major cyclical changes. CURRENT TWO YoY FYTD YoY READING YEAR AGO YEARS Change Change AGO $504,406 $468,973 1 $450,517 1 7.6% 1 -7.0% ® ® ® FINANCE AND BUDGET TAX COLLECTION RATE OPERATING CASH INVESTMENT BALANCE General overview of Countywide cash investment balances. The amounts listed here represent the short-term cash component of the County's total investment balances. This balance has decreased over time as more cash has moved into longer-term investments generating higher returns for the County. The balance is not a reflection of lower overall balances. CURRENT YEAR AGO TWO YEARS YoY READING AGO Change $147.6M $349.8M $424AM -57.8% • • • AVERAGE YIELD ON INVESTMENTS Measuring the county's investment effectiveness. The objective is to obtain the highest possible yield on available financial assets, consistent with constraints imposed by safety objectives, cash flow considerations, and the laws of the Commonwealth of Virginia that restrict the placement of public funds. CURRENT TWO READING YEAR AGO YEARS YoY Change AGO 2.37% 1.28% 0.86% 1.08% pts INTEREST EARNINGS This is the amount, in thousands of dollars, that the County is earning per month on longer-term investment balances in investment vehicles permissible by State Code. For the month of December, investment earnings reached $901.4k. Compared to the same period one year ago, investment earnings are up by 38.5%, and for the fiscal year-to-date are up by 176.2%. Higher interest rates, coupled with moving operating cash into longer-term investments, are driving this surge in earnings. CURRENT TWO FYTD Yoe READING YEAR AGO YEARS YoY Change Change AGO $901 AK $650.7K $330.4K 38.5% 176.2% NM=lE=E=mmmmmmmmm LONG-TERM LIABILITIES As required by GAAP, a long-term liability has been recorded for the VRS Plan, the County Supplemental Retirement Plan, Retiree Healthcare, and the County Line of Duty Plan for the cumulative difference between the total pension/OPER liabilities and fiduciary net position as of the measurement date. Incremental improvement to the funded status of each could be a result of additional funding directed to the respective trust, investment returns, or program eligibility/participation. FY2018 FY2017 FY2016 FY2015 84.48% ( 79.67% ( 82.05% 1 81.40% 99.84% 1 97.86% ( 88.86% 1 92.14% 28.57% 1 22.43% 1 20.63% 1 20.67% 73.66% 1 51.99% 1 55.70% 1 51.99% KEY FINANCIAL INDICATORS REPORT Property taxes are primarily generated from levies on real estate and personal property and are the dominant revenue source for the County, more than half of the general fund budget. Therefore, timely collection of those revenues are critical to operations. This metric is demonstrating the percentage of the original tax level collected within the fiscal year of the levy. 97,26% I 95.03% I 95.71% I 95.76% o o o oil= PERCENT SPEND WITH CHESTERFIELD BUSINESS Measuring the percent of Chesterfield businesses responding to and entering into agreements for Chesterfield County goods and services and construction contracts. With several large capital project expenditures over the last few years, county expenditures with national companies that specialize in such projects have significantly increased. The county continues to monitor this measure and is committed to utilizing local businesses for county goods and services. in the future, this indicator will report out on goods and services versus capital expenditures. 10.04% I 16.13% I 14.91% ( 17.74% o EMERMESM NET CHANGE IN FUND BALANCE The net increase or decrease resulting from the use of and contribution to reserves in a given fiscal year. Each year, results of operations (both county and schools) are set aside for revenue stabilization needs in less favorable economies as well as _ such as capital projects. Contributions from restricted revenues that cannot be used to fund general operations (occupancy taxes, BPOL) are also included below. $14AM I $30.2M I $40.8M I $3.8M D18A„ �FY2017�) FY2016� FY2Q ACCOUNTS RECEIVABLES WRITE-OFFS (NON -TAX) Percentage of write-offs compared to billing total. These are reflective of customer accounts with balances for services delivered and do not include property taxes. 3.11% 1 2.97% 1 2.72% 1 2.15% 8!", FY2017 FY2016 FY2015 APPEALS DATA As an indicator of the accuracy of the assessment data, this measures the number of residential assessments actually changed by the Board of Equalization (BOE). FY2018 FY2017 FY2016 FY2015 7 KEY FINANCIAL INDICATORS REPORT FINANCE AND BUDGET Each year the county sets aside approximately five percent of general government expenditures for pay-as-you-go funding for capital projects. $7.687M $7.749M $7.951 M $7.349M While the majority of that funding is allocated to specific projects, some portion is set aside to deal with unforeseen issues with approved projects or capital needs that arise out of the normal budget cycle. As projects are completed, remaining balances are usually transferred to the reserve as well Most local businesses are subject to BPOL fees which licenses their business activity within the County and are generally calculated upon gross receipts in the prior year. The county voluntarily caps the amount of BPOL revenue that it uses to sustain operations at $15,7M annually. Any BPOL appropriated above that amount is dedicated to transportation projects (including debt service) and economic development incentives. Often BPOL comes in above the budgeted amount,- that excess is reserved annually for future transportation or economic development related needs. NOW $7.579M $6.590M $6.427M $5.597M FY -M. FY2017 FY2016 FY2015, A tax paid on the number of room nights a person stays in the county. $2.320M $1.343M � $3.088M I $2.546M Holistically, a measure of the strength or success of the county's tourism efforts. These revenues are designated for restricted use on tourism related activities as prescribed by state code. ®; The unassigned fund balance has been established overmanyyears to provide $60.004M $60.004M $58.668M $58.000M the county with sufficient resources to finance unforeseen emergencies without borrowing. The unassigned fund balance target is funded for the upcoming fiscal year from prior year surpluses and budgeted additions. The county remains in compliance with the 8% percent level. Balances shown here are reflective of the total year end balance, not cumulative. 9 KEY FINANCIAL INDICATORS REPORT HOUSING AND REAL ESTATE HOME SALES Indicating the number of homes sold (new and existing) in a given month, compared to historical data. While sales are logging behind 2017, they are tracking in line with longer -run overages which is on indicator of a heolthv market, CURRENT TWO YoY FYTD YoY READING YEAR AGO YEARS Change Change READING YEAR AGOAGO AGO Change 441 509 486 -13% -0.5% 18=1M=1M= $76,260 1 $75,107 I= BUILDING PERMITS As a leading indicator, this measure provides insight and construction trends on the new housing market and commercial activity in Chesterfield. Single family permits finished with steady growth at the close of calendar year 2018. Multi family permits and commercial permits are often lumpy, but again the fiscal year to date indicators remain positive. CURRENT YEAR AGO TWO YEARS YoY FYTD YoY READING AGO Change Change iLE FAMILY PERMITS $10,849,648 1 $4,742,019 1 $15,207,333 1 128.8% 1 45.5% OFFICE AND RETAIL VACANCIES Asa component in assessing the economic vitality of the local market, this measure offers insight in the vacancy ratio among office and retail businesses. CURRENT YEAR AGO TWO YEARS YoY READING � AGO � Change 9.6% 1 8.2% 1 7.5% 1 1.43% pts 4.9% 1 5.9% 1 5.8% 1 -0.97% pts LOT INVENTORY 4 r -i -I of ouniinh10 roorlu-tn-hiji1r] Into CURRENT TWO YoY READING YEAR AGO YEARS Change READING YEAR AGOAGO AGO Change 15,079 15,556 16,396 -3,1% E=IEM $76,260 1 $75,107 IIN= 10 HOMES PRICES Indicating the average value for homes sold during a given month, compared to historical data. CURRENT TWO YoY READING YEAR AGO YEARS AGO Change $287,034 $278,640 $263,693 � 3.0% 1E=E=E=1E= MEDIAN HOME/MEDIAN HOUSEHOLD INCOME A measure reviewing countywide household income data. Household income can provide insight into the overall economic health of a given area and when compared against real estate prices can be on indicator on whether the market might be getting overheated. ANNUAL RESIDENTIAL REVALUATION A key annual measure to monitor assessments and housing market trends. Tracking the overall year -over -year change in value for existing residential properties. sm 3.80% 3.10% 2.10% -1.30% -5.30% -5.00% -4.80% COMM ERCIAL/RESIDENTIAL RATIO An annual review of the commercial base compared with the residential base. YEAR RESIDENTIAL TWO 201 CURRENT YoY READING YEAR AGOAGO YEARS Change 0% 201 $80,573 $76,260 1 $75,107 1 5.7% IM=11=18=� 21.9#% ANNUAL RESIDENTIAL REVALUATION A key annual measure to monitor assessments and housing market trends. Tracking the overall year -over -year change in value for existing residential properties. sm 3.80% 3.10% 2.10% -1.30% -5.30% -5.00% -4.80% COMM ERCIAL/RESIDENTIAL RATIO An annual review of the commercial base compared with the residential base. YEAR RESIDENTIAL 201 201 llSii 0% 201 21.80% 21.9#% 22.10% 20.40% 20.00% FIRST QUARTER CY2019 12 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: March 13, 2019 Item Number: 11.A. Subiect: Resolution Recognizing Mr. Britton Wesley Baltich (Midlothian District) Upon Attaining the Rank of Eagle Scout County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution. Summary of Information: Staff has received a request for the Board to adopt a resolution recognizing Mr. Britton Wesley Baltich, Troop 1864, sponsored by the Church of Jesus Christ of Latter-day Saints, upon attaining the rank of Eagle Scout. He will be present at the meeting, accompanied by members of their families, to accept the resolution. Preparer: Janice Blakley Attachments: Yes Title: Clerk to the Board 1-1 No ,-t 30, "112 WHEREAS, the Boy Scouts of America was incorporated by Mr. William D. Boyce on February 8, 1910, and was chartered by Congress in 1916; and WHEREAS, the Boy Scouts of America was founded to build character, provide citizenship training and promote physical fitness; and WHEREAS, after earning at least 21 merit badges in a wide variety of skills including leadership, service and outdoor life, serving in a leadership position in a troop, carrying out a service project beneficial to their community, being active in the troop, demonstrating Scout spirit, and living up to the Scout Oath and Law, Mr. Britton Wesley Baltich, Troop 1864, sponsored by the Church of Jesus Christ of Latter-day Saints, has accomplished those high standards of commitment and has reached the long -sought goal of Eagle Scout, which is received by only four percent of those individuals entering the Scouting movement; and WHEREAS, growing through his experiences in Scouting, learning the lessons of responsible citizenship, and endeavoring to prepare himself for a role as a leader in society, Britton has distinguished himself as a member of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 13th day of March 2019, publicly recognizes Mr. Britton Wesley Baltich, extends congratulations on his attainment of Eagle Scout, and acknowledges the good fortune of the county to have such an outstanding young man as its citizen. 3 CHESTERFIELD COUNTY r'lllfl BOARD OF SUPERVISORS Page 1 of 1 Meeting Date: March 13, 2019 Item Number: 11.B. Subiect: Recognizing David and Sarah Glass for Their Commitment to Improving the Lives of Chesterfield's Youths County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution. Summary of Information: Ms. Jaeckle requested that the Board adopt the attached resolution recognizing David and Sarah Glass for their commitment to improving the lives of Chesterfield's youths. Through First Touch Sports, the non-profit they founded in 2011, they have had a positive impact on the lives of thousands of area children. First Touch Sports has provided these youths with the opportunity to participate in sports and learn valuable life skills that make a positive difference in their lives. David and Sarah have volunteered thousands of hours to help Chesterfield County youths develop into productive citizens. Their work has made Chesterfield County a better place to live. Preparer: James Q. Worsley Title: Director, Parks and Recreation Attachments: Yes No #_ 0 1:1 0.0044 RECOGNIZING DAVID AND SARAH GLASS FOR THEIR COMMITMENT TO CHESTERFIELD'S YOUTHS WHEREAS, David and Sarah Glass founded First Touch Sports in 2011, with the mission to use sports as a tool to teach valuable life skills; and WHEREAS, David and Sarah Glass have served the youths of Chesterfield County in and out of the classroom, as dedicated teachers, coaches, mentors, volunteers, and advocates; and WHEREAS, David and Sarah Glass have worked tirelessly to create affordable soccer programs throughout the county including programs at Bensley Park, Stratton Park and in the Crystal Lakes and Greenleigh communities; and WHEREAS, David and Sarah Glass have been recognized for their dedication on numerous occasions, including David recently being named Regional, State, and National Volunteer of The Year by US Youth Soccer; and WHEREAS, David and Sarah Glass have recruited area teachers and soldiers that volunteer to serve as mentors and on the field coaches for many of the soccer teams in the First Touch program; and WHEREAS, David and Sarah Glass have the respect of their peers due to exemplary leadership and character, and their achievements will be the source of historic pride for future leaders in the community; and WHEREAS, David and Sarah Glass have demonstrated an exceptional degree of accomplishment, which includes mentoring, philanthropy, and the ability to empower and instill passion in the community. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 13th day of March 2019, on behalf of the citizens of Chesterfield County, publicly recognizes David and Sarah Glass for their dedicated and unselfish commitment to the youths of Chesterfield County; expresses appreciation for their untiring efforts; thanks their family for their support; and urges all Chesterfield County residents to keep David and Sarah Glass's many contributions fondly in mind when they visit soccer fields across the county. AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented to David and Sarah Glass and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. " CHESTERFIELD COUNTY <«b BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: March 13, 2019 Item Number: 11.C. Subject: Resolution Recognizing the 501-h Anniversary of Bradley Mechanical County Administrator's Comments: t" County Administrator: Board Action Requested: Mr. Holland requests that the Board adopt and present the attached resolution. Summary of Information: Bradley Mechanical, a family-owned business, is celebrating its 50th year of operating in Chesterfield County. Preparers Garrett Hart Title: Director, Economic Development Attachments: Yes 1-1 No RECOGNIZING THE 50TH ANNIVERSARY OF BRADLEY MECHANICAL WHEREAS, Mr. Dempsey L. Bradley, Sr. began operating Bradley Mechanical, a family-owned business, from his home in Chesterfield County in 1969, performing work for Chesterfield and Henrico counties, and local churches; and WHEREAS, in 2008, as Bradley Mechanical grew to 16 employees, the company expanded to a new location on Woodpecker Road and became a Limited Liability Corporation, with Dempsey L. Bradley, Sr. as President, Dempsey L. "Brad" Bradley, Jr. as Vice President and Gayle G. Bradley as Secretary; and WHEREAS, Brad Bradley would follow in his father's footsteps to assume the lead of the company's operations as it continued growing to 46 employees and moved in 2011 to its second new location on Virginia Pine Court, in the Chesterfield County Airport Industrial Park; and WHEREAS, Bradley Mechanical provides comprehensive services, including the installation and maintenance of heating and air conditioning equipment and whole -house generators, as well as general electrical, plumbing and home - performance technology; and WHEREAS, Bradley Mechanical employees have earned a strong, loyal customer base, which continues to grow, by being professional, polite, punctual and honest, and have continually delivered on the company's promise to provide every customer the highest quality service using only the highest quality products and equipment; and WHEREAS, Bradley Mechanical recently built a new 20,000 -square -foot facility at 7830 Courthouse Three Lane, in the Chesterfield Airport Industrial Park, and has grown to 50 employees; and WHEREAS, Bradley Mechanical continually demonstrates its commitment to the community by supporting worthwhile causes and organizations, including Feed More, central Virginia's core hunger -relief organization, and the Lennox Feel the Love Program, which donates free heating equipment to those in need. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 13th day of March 2019, publicly recognizes Bradley Mechanical's outstanding achievement of operating a highly successful and trusted local business and extends congratulations and best wishes upon Bradley Mechanical's 50th anniversary. AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented to Bradley Mechanical, and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. C 0 0, 0, 4 7 C45ESTERFIELD CO'LITT BOARD OF SUPERVISOR! AGENDA I Page 1 of I Meeting Date: March 13, 2019 Item Number: 11.D. Subiect: Resolution Recognizing Mr. John Alan Tyler, Department of Mental Health Support Services, Upon His Retirement County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution. Summary of Information: Mr. Tyler is retiring from the Department of Mental Health Support Services on April 1, 2019, after providing over 30 years of service to the citizens of Chesterfield County. Preparer: Debbie Burcham Title: Executive Director of Chesterfield CSB/MHSS Attachments: Yes No # RECOGNIZING MR. JOHN ALAN TYLER UPON HIS RETIREMENT WHEREAS, Mr. John Tyler completed an internship with Chesterfield Crisis Intervention Team from 1987-1988 and was hired by Chesterfield Mental Health Support Services as an Emergency Services Clinician in October 1988; and WHEREAS, Mr. Tyler was licensed in 1993 as Licensed Clinical Social Worker by the State of Virginia; and WHEREAS, Mr. Tyler accepted a position as Intensive Community Treatment Supervisor in 2006 and developed this new program for the agency returning to the Crisis Intervention Team in 2007; and WHEREAS, Mr. Tyler was certified in the first round of applicants as an Emergency Services Pre -admission Screener in 2010; and WHEREAS, Mr. Tyler was promoted to Crisis Supervisor in July 2015 and named Program Manager of Adult Emergency Services in February 2016; and WHEREAS, Mr. Tyler was instrumental in authoring the Emergency Services Manual for Region IV Crisis Services, hosting and coordinating a monthly meeting of the Region IV Emergency Services Directors; and WHEREAS, Mr. Tyler represented the Mental Health Support Services Department for over 13 years on the Chesterfield County -Colonial Heights Sexual Abuse Task Force, assuming the role of Recording Secretary for nine years; and WHEREAS Mr. Tyler began an affiliation with the Psychotherapy Networker Symposium, a national conference held each year in Washington, D.C., and for 25 years served as Symposium staff coordinating volunteers for the conference; and WHEREAS, Mr. Tyler became a Mental Health Ambassador to the Chesterfield School System in 2000 and worked closely with FACES, a family advocacy organization and mental health support service; and WHEREAS, Mr. Tyler began a long-term partnership with the Chesterfield Police Department in 2000 including serving as the Mental Health Advisor for the Hostage Negotiation Team, as a trainer in the Police Academy trainee program and joined the Peer Support Team Advisory Group in 2018; and WHEREAS, Mr. Tyler served as the Mental Health Coordinator and Trainer for Chesterfield's Crisis Intervention Team (CIT), served as a delegate to the Virginia CIT Coalition representing the Central Virginia CIT group, provided Critical Incident Debriefing to the Chesterfield County First Responders and was a Crisis Prevention Institute instructor training Mental Health Support Services staff in non-violent techniques; and WHEREAS, Mr. Tyler participated in the formation of the first Crisis Triage Center located at Chippenham Hospital and instrumental in the move of the center to Richmond Community Hospital in 2018; and WHEREAS, Mr. Tyler was revered by his team, known as the "Morale Manager" and "Captain Crisis" for his team spirit and ability to handle emergency situations as well as often receiving thanks and recognition from individuals served, coworkers and colleagues alike for his work ethic, use of humor and ability to make others feel at ease and will be greatly missed by all who know him. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 13th day of March 2019, publicly recognizes the outstanding contributions of Mr. John Alan Tyler and extends appreciation, on behalf of its members and the citizens of Chesterfield County, for more than 30 years of dedicated service, congratulations upon his retirement, and best wishes for a long, happy and healthy retirement. AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented to Mr. Tyler and that it be permanently recorded among the papers of the Board of Supervisors of Chesterfield County, Virginia. Gn ti , 3,e 50 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: March 13, 2019 Item Number: 11.E. Subiect: Resolution Recognizing Corporal Richard L. Milton, Police Department, Upon His Retirement County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution. Summary of Information: Corporal Richard L. Milton will retire from the Police Department on April 1, 2019, after providing over 30 years of service to the residents of Chesterfield County. Preparer: Lt. Colonel Daniel W. Kelly - Title: Deputy Chief of Police Attachments: 0 Yes 1-1 No # P" c 0 fj, 5 1, RECOGNIZING CORPORAL RICHARD L. MILTON UPON HIS RETIREMENT WHEREAS, Corporal Richard L. Milton will retire from the Chesterfield County Police Department on April 1, 2019, after providing over 30 years of quality service to the residents of Chesterfield County; and WHEREAS, Corporal Milton faithfully served the county as a Patrol Officer, Senior Police Officer, Master Police Officer, Career Police Officer and Corporal; and WHEREAS, during his tenure, Corporal Milton has also served as a Field Training Officer, Desk Officer, Patrol Rifle Operator and Certified Breathalyzer Operator; and WHEREAS, Corporal Milton was the recipient of a meritorious service award; and WHEREAS, Corporal Milton was recognized with a Chief's Commendation for his response to an in -progress burglary; due to his quick thinking and swift actions, the suspect was apprehended and arrested and confessed to the burglary and the theft of a vehicle, as well as to two other burglaries; and WHEREAS, Corporal Milton received a Chief's Commendation for his teamwork, innovation and dedication while serving on the Performance Measure Committee; the committee researched, benchmarked and brainstormed many different evaluation systems and developed a list of performance measures centered on the department's core values, and the new Employee Development Plan's thorough and comprehensive content will benefit the department and community for years to come; and WHEREAS, Corporal Milton always displays an image of professionalism and is a consummate team player; and WHEREAS, Corporal Milton was praised by his supervisors for providing direction to newer officers on handling cases and calls for service as well as more effective techniques for computer utilization; and WHEREAS, Corporal Milton is recognized for his teamwork, strong work ethic, and excellent communications and human relations skills, all of which he has utilized within the Police Department and in assisting residents of Chesterfield County during his career; and WHEREAS, Corporal Milton has received numerous letters of commendation, thanks and appreciation for services rendered; and WHEREAS, Corporal Milton has provided the Chesterfield County Police Department with many years of loyal and dedicated service; and WHEREAS, Chesterfield County and the Board of Supervisors will miss Corporal Milton's diligent service. (21 NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 13th day of March 2019, publicly recognizes Corporal Richard L. Milton and extends on behalf of its members and the residents of Chesterfield County, appreciation for his service to the county, congratulations upon his retirement, and best wishes for a long and happy retirement. AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented to Corporal Milton, and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. Q 0 '151 3"" CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meetina Date: March 13. 2019 Item Number: 12.A.1. Subject: Transfer and Appropriate Home Investment Partnership's (HOME) Grant FY2019 Program Income to Housing Opportunities Made Equal's Down Payment Assistance Program County Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisors is requested to from FY2019 HOME program income funds to Down Payment Assistance Program. Summary of Information: transfer and appropriate $126,022.64 Housing Opportunities Made Equal's This amendment involves the appropriation and transfer of FY2019 HOME program income funds to Housing opportunities Made Equal's (H.O.M.E.) Down Payment Assistance Program. With this additional funding the total allocation for H.O.M.E.'s program will be $212,338.65. The additional funds will allow for at least nine additional low to moderate income first-time homebuyers to receive housing counseling and down payment assistance towards purchasing their first home in Chesterfield County in Program Year 2018- 2019. Staff Recommendation The Board of Supervisors is requested to appropriate and transfer $126,022.64 from FY2019 HOME program income funds to Housing Opportunities Made Equal's Down Payment Assistance Program. District Countywide Preparer: Daniel Cohen Title: Director, Community Enhancement Preparer: Meghan Coates Title: Director, Budget and Management Attachments: 1:1 Yes 0 No t" 00, G S 4 174 a 004=1XI 0 I *01_'1 Z4 PRO] S. -ill 1:3 -A Page 1 of 1 Meeting Date: March 13, 2019 Item Number: 12.A.2.a. Subiect: Resolution Recognizing Corporal Donald L. Flexon, Jr., Police Department, Upon His Retirement County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution. Summary of Information: Corporal Donald L. Flexon, Jr., will retire from the Police Department on April 1, 2019, after providing over 37 years of service to the residents of Chesterfield County. Preparer: Lt. Colonel Daniel W. Kelly Title: Deputy Chief of Police Attachments: 0 Yes F] No t � c � o C"S S RECOGNIZING CORPORAL DONALD L. FLEXON, JR. UPON HIS RETIREMENT WHEREAS, Corporal Donald L. Flexon, Jr. will retire from the Chesterfield County Police Department on April 1, 2019, after providing over 37 years of quality service to the residents of Chesterfield County; and WHEREAS, Corporal Flexon faithfully served the county as a Patrol Officer, Senior Police Officer, Master Police Officer, Career Police Officer, Career Detective and Corporal; and WHEREAS, during his tenure, Corporal Flexon has also served as a Field Training Officer, General Instructor and as a member of the Marine Patrol; and WHEREAS, Corporal Flexon was presented with two Achievement Awards recognizing him as the most productive officer in DUI enforcement, citing his determined efforts toward the Police Department's mission to reduce alcohol related deaths and keep the county's roads safer; and WHEREAS, Corporal Flexon was recognized in 1989 as the Outstanding Chesterfield County Officer in DUI enforcement during National Police Week by the Greater Richmond Informed Parents organization; and WHEREAS, Corporal Flexon was the surveillance equipment technician for the Tactical Investigation Unit, and his highly skilled surveillance techniques increased the efficiency and effectiveness of the unit; and WHEREAS, Corporal Flexon was awarded a Life Saving Award for his quick assessment and instinctive actions upon responding to a "shots fired" call where he encountered a woman threatening suicide; in the process of directing the woman to put down her weapon, Corporal Flexon noticed that the slide was back on the weapon, making it unable to fire, and he and a fellow officer rushed the woman, tackling her and wrestled the gun from her hand; the woman, who was proficient with firearms, could have easily cleared the weapon and loaded another round if she had time to realize the gun was not ready to fire; and WHEREAS, Corporal Flexon has received numerous Unit Citations while serving as a member of the Anti -Crime Unit, Tactical Investigations Unit and Covert Operations Section; he and his co-workers are commended for their flexibility, teamwork, dedication to duty and their exceptional surveillance skills, techniques and the use of a variety of investigative resources which has contributed to the successful resolution and clearance of numerous cases; and WHEREAS, Corporal Flexon was the recipient of a Chief's Commendation for his keen observation skills and ability to detect criminal activity after stopping a vehicle that was exceeding the speed limit; through questioning of the intoxicated driver and contact with the State Police, it was discovered that the driver was involved in a felony hit and run accident where a 14 - year -old passenger had lost her life. Corporal Flexon's actions provided the information needed for State Police personnel to obtain warrants and arrest the individual responsible for the tragic accident; and WHEREAS, Corporal Flexon received a Chief's Commendation for his actions during a vehicle pursuit of an armed robbery suspect that eventually ended in the county of Henrico; his professional and calm demeanor while maintaining radio traffic allowed other officers to safely concentrate on the pursuit of the suspect vehicle, and the suspects were apprehended and confessed to the robbery and charged with multiple crimes; and WHEREAS, Corporal Flexon's supervisors praised his informal leadership role in serving as a mentor to newer detectives in the Investigations unit; and WHEREAS, Corporal Flexon is recognized for his strong work ethic, teamwork, and excellent communications and human relations skills, all of which he has utilized within the Police Department and in assisting residents of Chesterfield County during his career; and WHEREAS, Corporal Flexon has received numerous letters of commendation, thanks and appreciation for services rendered; and WHEREAS, Corporal Flexon has provided the Chesterfield County Police Department with many years of loyal and dedicated service; and WHEREAS, Chesterfield County and the Board of Supervisors will miss Corporal Flexon's diligent service. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes Corporal Donald L. Flexon, Jr., and extends on behalf of its members and the residents of Chesterfield County, appreciation for his service to the county, congratulations upon his retirement, and best wishes for a long and happy retirement. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: March 13, 2019 Item Number: 12.A.2.b. Subject: Resolution Recognizing Mr. Daniel Shaw Upon Attaining the Rank of Eagle Scout County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution. Summary of Information: Staff has received a request for the Board to adopt a resolution recognizing Mr. Daniel Shaw, Troop 876, sponsored by Mt. Pisgah United Methodist Church, upon attaining the rank of Eagle Scout. Mr. Shaw, a resident of the Midlothian District, is unable to attend a Board of Supervisors meeting to receive his resolution publicly. Preparer: Janice Blakley Attachments: 0 Yes Title: Clerk to the Board 1-1 No oftSt- o -os WHEREAS, the Boy Scouts of America was incorporated by Mr. William D. Boyce on February 8, 1910, and was chartered by Congress in 1916; and WHEREAS, the Boy Scouts of America was founded to build character, provide citizenship training and promote physical fitness; and WHEREAS, after earning at least 21 merit badges in a wide variety of skills including leadership, service and outdoor life, serving in a leadership position in a troop, carrying out a service project beneficial to their community, being active in the troop, demonstrating Scout spirit, and living up to the Scout Oath and Law, Mr. Daniel Shaw, Troop 876, sponsored by the Mt. Pisgah United Methodist Church, has accomplished those high standards of commitment and has reached the long -sought goal of Eagle Scout, which is received by only four percent of those individuals entering the Scouting movement; and WHEREAS, growing through his experiences in Scouting, learning the lessons of responsible citizenship, and endeavoring to prepare himself for a role as a leader in society, Daniel has distinguished himself as a member of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes Mr. Daniel Shaw, extends congratulations on his attainment of Eagle Scout, and acknowledges the good fortune of the county to have such an outstanding young man as its citizen. C0 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: March 13, 2019 Item Number: 12.A.3. Subject: Approve a Memorandum of Understanding (MOU) with the James River Soil and Water Conservation District (JRSWCD) Defining Each Parties, Obligations for Implementing the Requirements of the Chesapeake Bay Preservation Act County Administrator's Comments: County Administrator: Board Action Requested: Approve the MOU (attached) and authorize the County Administrator to sign the MOU on behalf of the County. Summary of Information: The Virginia Department of Environmental Quality (VADEQ) audited the County's implementation of the Chesapeake Bay Preservation Act in June 2016. One of the recommendations was to update the MOU with the JRSWCD. The original MOU was signed in 1992. The MOU clarifies each parties, obligations with respect to implementing and enforcing provisions of the Chesapeake Bay Preservation Act on agricultural properties. The Department of Environmental Engineering and County Attorney worked with the JRSWCD and the Virginia Attorney General's office to revise the mutually agreed upon MOU. Preparer: Scott B. Smedley Title: Director of Environmental Engineering Attachments: Yes ❑ No MEMORANDUM OF UNDERSTANDING between the JAMES RIVER SOIL AND WATER CONSERVATION DISTRICT and COUNTY OF CHESTERFIELD, VIRGINIA The James River Soil and Water Conservation District ("District"), and the County of Chesterfield, Virginia, a political subdivision of the Commonwealth of Virginia ("County"), enter into this Memorandum of Understanding ("MOU") to define each party's obligations for implementing the requirements of the Chesapeake Bay Preservation Act (VA. CODE § 62.1- 44.15:67, et seq.) and its implementing regulations (9VAC25-830-10, et seq.) ("Act") as they relate to lands in the County upon which agricultural activities are being conducted, which the County has identified as lands used for planting and harvesting crops or plant growth of any kind in the open, pasture, horticulture, dairying, floriculture, raising poultry and/or livestock ("agricultural lands"). This MOU supersedes and replaces any previous MOU between the parties concerning this subject. I. AUTHORITY The County has authority under the Act to develop and implement measures necessary to comply with the Act and to enforce those measures pursuant to its zoning ordinance (County Code, Chapter 19.1) and subdivision ordinance (County Code, Chapter 17). The District has the authority under the Act to implement the Act as it relates to agricultural lands. II. PURPOSE The District and the County enter into this MOU to define each party's obligations to meet the following requirements of the Act and the County's zoning ordinance, which pertain to agricultural lands. To assist the County and landowners in meeting their obligations under the Act, the District, pursuant to 9VAC25-830-130 and 9VAC25-830-140, is charged with: 1. Approving the soil and water quality conservation plans deemed necessary after a soil and water quality conservation assessment. 2. Providing opinions relative to encroachment by agricultural activities into the 100 - foot Resource Protection Area buffer. 3. Reporting noncompliance by a landowner, his agent, or his operator with the agricultural requirements of the Chesapeake Bay Preservation Area Designation and Management Regulations to the County. 4. Cooperating with the County to recommend a compliance schedule to landowners when specific problems are identified pertaining to agricultural activities and requiring the problems to be corrected consistent with that schedule. The County, pursuant to 9VAC25-830-130 and the County's zoning ordinance, is charged with ensuring that land uses meet certain performance criteria, including: A soil and water quality conservation assessment on agricultural lands that evaluates the effectiveness of existing practices pertaining to soil erosion and sediment control, nutrient management, and management of pesticides, and 2. Where necessary, a soil and water quality conservation plan to ensure water quality protection consistent with the requirements of the Act. In addition, pursuant to 9VAC25-830-140 and the County's zoning ordinance, the County is charged with approving land development in Resource Protection Areas provided that such development is consistent with the requirements of the Act. III. RESPONSIBILITIES OF THE DISTRICT 2 With input from the County, the District will adopt a procedure for identifying agricultural lands in the County. After identifying agricultural lands according to the procedure, the District will provide a list of such lands to the County. This list shall be updated on an annual basis. 2. The District will develop a list of owners of agricultural lands ("Landowners") and provide a copy of such list to the County. This list shall be updated on an annual basis. 3. The District will provide for, and coordinate cooperating state and federal agencies in the delivery of, soil and water conservation planning assistance to Landowners, their agents, and their operators. 4. The District will assist Landowners, their agents, and their operators in the performance of a soil and water quality conservation assessment for agricultural lands in the County. For purposes of this MOU, such assessments will be limited to agricultural lands that are of a minimum of five contiguous acres and which are currently used and managed primarily for the commercial sale of crops and livestock (i.e., natural or native vegetation has been removed). In allocating resources to this function, higher priority shall be placed on assessments of agricultural lands adjacent to Resource Protection Areas. 5. Subject to the preceding paragraph, the District will approve soil and water conservation plans for agricultural lands in the County and will track such approval. Upon each approval, the District will provide a copy of the approved plan to the County. 6. The District will educate Landowners that existing 100 -foot Resource Protection Area buffers on agricultural lands shall be managed in accordance with the requirements of the Act and the zoning ordinance. 7. The District shall approve encroachment by agricultural activities into the 100 -foot Resource Protection Area buffer only after making the findings required by 9VAC25-830-140. 8. The District will report to the County, the Virginia Department of Conservation and Recreation, and the Virginia Department of Environmental Quality, on an annual basis regarding soil and water quality conservation planning progress and approvals of encroachments into the 100 -foot Resource Protection Area buffer. 9. The District will implement an educational program to inform Landowners, their operators, and their agents about soil and water quality programs, procedures, advantages and alternatives. 10. The District will provide input when requested by the County on individual requests for exceptions to the Resource Protection Area requirements on agricultural lands in the County. W. RESPONSIBILTIES OF THE COUNTY 1. The County will assist Landowners, their agents, and their operators in the performance of a soil and water quality conservation assessment for agricultural lands in the County. For purposes of this MOU, such assessments will be limited to agricultural lands that are of a minimum of five contiguous acres and which are currently used and managed primarily for the commercial sale of crops and livestock (i.e., natural or native vegetation has been removed). In allocating resources to this function, a higher priority shall be placed on assessments of agricultural lands adjacent to Resource Protection Areas. 2. The County will designate and map the Chesapeake Bay Preservation Areas in the County. 3. The County will make the Chesapeake Bay Preservation Area maps available to the District. 4. The County will provide annually to the District a list of landowners whose property falls within a designated Resource Protection Area. 0 5. The County will provide to the District a list of those properties with a land use designation relating to Agriculture. 6. The County will review and revise its comprehensive plan, as necessary, for compliance with the Act. 7. The County will review and revise its zoning and subdivision ordinances, as necessary, for compliance with the Act. S. The County will take appropriate enforcement action against Landowners whom it learns are violating the Act or the County's zoning or subdivision ordinance provisions which effectuate the requirements of the Act. 9. The County will inform the District, in writing, of complaints received that Landowners are violating the Act or the County's zoning or subdivision ordinance provisions which effectuate the requirements of the Act. 10. Where necessary, the County will work to obtain technical and financial assistance for its implementation of the Act and the County's zoning and subdivision ordinance provisions which effectuate the requirements of the Act. V. FURTHER UNDERSTANDINGS 1. Representatives from the District and the County will meet at least annually to review implementation of this MOU by the parties. 2. All responsibilities identified in this MOU are subject to and dependent on the availability of sufficient funds appropriated and allocated to that purpose annually by the County Board of Supervisors and by the District. 3. No provision of this MOU is intended or shall create any rights in any third party with respect to the subject matter of the MOU. In addition, any deviation or variance from the Oct 425 5 terms of this MOU by the parties shall not constitute a defense for any person or entity to any violation of the Act or the County's ordinances. 4. This MOU will be effective when signed by both parties and will continue in effect until modified or terminated by mutual consent of the parties hereto or until the requirements for entering such MOU are determined to be inapplicable. This MOU may be terminated by either party by giving 60 days' notice in writing to the other party. The signing of this MOU on behalf of the District was authorized by a resolution of the District Governing Board adopted at a meeting field on the day of )2019. JAMES RIVU,,R-C-PNSERVATION DISTRICT AtiteriZOJ Si /ilure I-Intited Name, "Itle Date 3 Z - 'S-S� Address City/County, State, Zip Phone Number alK1101 N 10110 04 1X030013 The signing of this MOU on behalf of the County was authorized by action of the County's Board of Supervisors at a meeting held on the _ day of -- --- ---------- - - _1111-1 2019, Authorized Signature Printed Name, Title Date 6 (1100OW Address City/County, State, Zip Phone Number 0 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 2 AGENDA Meeting Date: March 13, 2019 Item Number: 12.A.4. Subiect: Transfer Funds from the Completed Road) Reconstruction Project to Old High School) Sidewalk Project County Administrator's Comments: County Administrator: Board Action Requested: Beulah Road (Kingsland Road - Pineleaf Centralia Road (Route 10 - Thomas Dale The Board of Supervisors is requested to authorize the County Administrator to request the Virginia Department of Transportation (VDOT) to transfer $24,000 in revenue sharing funds from the completed Beulah Road (Kingsland Road - Pineleaf Road) Reconstruction project to Old Centralia Road (Route 10 - Thomas Dale High School) Sidewalk project; and authorize the Director of Budget and Management to transfer county appropriations of anticipated VDOT reimbursements and local matching funds from the completed Beulah Road (Kingsland Road - Pineleaf Road) Reconstruction project to Old Centralia Road (Route 10 - Thomas Dale High School) Sidewalk project. Summary of Information: The Beulah Road (Kingsland Road - Pineleaf Road) Reconstruction project has been completed and has a balance of revenue sharing funds. The transfer of these funds to the Old Centralia Road (Route 10 - Thomas Dale High School) Sidewalk project will allow the right-of-way acquisition phase to begin. If revenue sharing balances are not transferred in a timely manner, VDOT will deallocate the funds and the state match will no longer be available for use on other revenue sharing projects. Preparer: Jesse W. Smith Title: Director of Transportation Preparer: Meghan Coates Title: Director of Budget and Management Attachments: 1:1 Yes E No I)GO0168 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 3 1 r"k A AGE'Wkll� Recommendation: Staff recommends the Board of Supervisors 1) authorize the County Administrator to request the Virginia Department of Transportation (VDOT) to transfer $24,000 in revenue sharing funds from the completed Beulah Road (Kingsland Road - Pineleaf Road) Reconstruction project to Old Centralia Road (Route 10 - Thomas Dale High School) Sidewalk project; and 2) authorize the Director of Budget and Management to transfer $12,000 in county appropriations and $12,000 in anticipated VDOT reimbursements from the completed Beulah Road (Kingsland Road - Pineleaf Road) project to the Old Centralia Road (Route 10 - Thomas Dale High School) Sidewalk project. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 1 Meeting Date: March 13, 2019 Item Number: 12.A.5. Subject: Approval of Virginia Port Authority Maritime Incident Response Team Operating Agreement Among Designated Virginia Localities County Administrator's Comments: County Administrator: Board Action Requested: The Board is requested to authorize Fire Chief Edward L. Senter, Jr. to execute the Virginia Port Authority Maritime Incident Response Team Operating Agreement. Summary of Information: A significant threat to public safety, health, and welfare exists from incidents involving fire, severe weather, release of hazardous materials and security breaches on the waterways of the Commonwealth. In an effort to help prevent, respond to, and manage these threats, the Virginia Port Authority has established the Maritime Incident Response Team (MIRT) . Member localities are responsible for providing personnel and equipment to respond to a variety of maritime emergencies. The Board is requested authorize Chesterfield County, by means of the MIRT Operating Agreement, to join Henrico County, the City of Richmond, and the City of Hopewell among other Virginia localities as a party to the MIRT. Preparer: Edward L. Senter, Jr. Title: Fire Chief Attachments: Yes No VIRGINIA PORT AUTHORITY MARITIME INCIDENT RESPONSE TEAM This Operating Agreement is entered into this day of March, 2019 (hereinafter, the "Effective Date"), by and between the Virginia Port Authority and the following localities, state agencies, and federal agencies: The City of Chesapeake, Virginia The City of Virginia Beach, Virginia The City of Norfolk, Virginia The City of Portsmouth, Virginia The City of Suffolk, Virginia The County of Surry, Virginia The County of Isle of Wight, Virginia The City of Hampton, Virginia The City of Newport News, Virginia The County of York, Virginia The City of Poquoson, Virginia The County of James City, Virginia The City of Hopewell, Virginia The County of Henrico, Virginia The City of Richmond, Virginia The County of Chesterfield, Virginia The County of Northampton, Virginia The County of Accomack, Virginia Department of Game and Inland Fisheries, Virginia Virginia Marine Police, Virginia Virginia State Police, Virginia United States Navy, Naval Region Mid -Atlantic RECITALS Whereas, there exists within the Commonwealth of Virginia coastal and inland waters a potential for serious events due to severe weather, fires, releases involving hazardous materials, security breaches, cyber -attacks and other maritime incidents; and Whereas, the public health, safety, and welfare may be threatened as a result of these events; and Whereas, responding to maritime incidents within the marine environment is challenging and complex; and Whereas, the Virginia Port Authority (hereinafter, the "VPA") is charged, under § 62.1-132.11:1 of the 1950 Code of Virginia, as amended (hereinafter, "the Code"), with suppressing fires and responding to other maritime incidents on the waters of Hampton Roads, its tributaries, and other waters in the vicinity of Hampton Roads, and on certain property adjacent to such waters; and Whereas, each of the parties to this Operating Agreement are members of the Maritime Incident Response Team (the "MIRT"); and Whereas, each of the parties to this Operating Agreement maintain equipment and personnel for response to maritime incidents in and around the Port of Hampton Roads; and Whereas, the VPA provides and assigns equipment to agencies that are involved in the various joint activities and operations in and around the Port of Hampton Roads; and Whereas, the parties to this Operating Agreement desire to establish an agreed framework for addressing and memorializing their respective responsibilities, obligations, and understandings in connection with the MIRT's operations; NOW THEREFORE, for and in consideration of the mutual promises, covenants, and warranties, the receipt and sufficiency of which are hereby acknowledged, the parties, intending to be legally bound, hereby agree as follows: AGREEMENT 1. Incorporation of Recitals: The foregoing Recitals are incorporated into this Operating Agreement (this "Agreement") as if set forth in full herein. 2. Definitions: For purposes of this Agreement, the following words and phrases shall be defined as follows: A. Maritime Incident: An All Hazard Maritime Incident that may lead to activation of the MIRT. B. All Hazard Maritime Incident: defined as a maritime event that may include: fires, hazardous materials, RAD / NUC, WMD, security breaches, cyberattacks, dive operations, hazards to navigation, search and rescue, severe weather, port assessments, Medivacs, or any request from a locality, state or federal agency, or the United States Coast Guard (the "USCG") Captain of the Port requiring a maritime response C. MIRT Member: Any emergency response agency or person (e.g. law enforcement, fire, emergency management) participating in MIRT operations or training events. D. Responsible Party: The locality, federal agency, or state agency responsible for taking the lead and serving as Incident Commander for any Maritime Incident occurring within its boundaries, on its facility or reservation. E. Responsible Party Area of Operations ("AO"): The area included within the boundaries, or the facility or reservation of a Responsible Party. F. Local Response Team: a MIRT Member response team acting pursuant to this Agreement in response to a Maritime Incident. G. Incident Commander: person designated by a Responsible Party to lead efforts in response to a Maritime Incident. Activation of the MIRT: The MIRT shall be activated to respond to a Maritime Incident within USCG Sector Hampton Roads on a case-by-case basis. The MIRT Director or his designee (the "MIRT Designee") shall determine whether and when the MIRT shall be activated. Any Responsible Parry may request activation of the MIRT. Such requests shall be made to the MIRT Director or MIRT Designee. In the event neither of the foregoing persons can be contacted the USCG Sector Hampton Roads Command Center. Once activated, the MIRT shall notify each Responsible Party MIRT Representative of such activation and of any request for assistance from their Local Response Team through each Responsible Party's Emergency Operations Center. 4. Operational Leadership within a Responsible Part: The Incident Commander for the Responsible Party where a Maritime Incident occurs shall have operational control of the MIRT emergency response to that Maritime Incident. For many Maritime Incidents, the USCG Sector Hampton Roads will act as Incident Commander and the MIRT will follow directions issued by the USCG Captain of The Port. Role of the MIRT during a Maritime Incident: Except as provided for in paragraph 6 of this Agreement, below, the MIRT may not serve as the lead agency or Incident Commander during a Maritime Incident. Instead, the MIRT shall provide logistical support, specialized equipment, additional personnel, and advice to the Responsible Party Incident Commander. Additional Incident Command duties may be assigned to MIRT on an as need basis. 6. Operational Leadership Outside of a Responsible Party AO: The MIRT may act as the lead agency and the MIRT Director or MIRT Manager may serve as the Incident Commander for those Maritime Incidents occurring outside of a Responsible Party AO, such as may occur in the open waters of the Chesapeake Bay or in the Atlantic Ocean. 7. Obligations of Each Responsible Party: Each Responsible Party shall: G. ; A. Assign emergency response personnel (law enforcement and fire) to a Local Response Team to be available for duty with the MIRT during a Maritime Incident if available. B. Ensure that all individuals assigned to its Local Response Team are properly trained and proficient in Maritime Incident response and that they participate regularly in MIRT-sponsored drills, exercises, and trainings. C. Respond to a Maritime Incident within a timely fashion, when available, and: (1) The skillsets to be represented in the Local Response Team shall be specified by the Incident Commander in charge of response to the Maritime Incident or by the MIRT Director or MIRT Designee, based on incident requirements. (2) Each Local Response Team shall have a designated Team Leader, who shall be in charge of the Local Response Team's personnel, equipment, and apparatus. (3) Once deployed, the Local Response Team shall be under the overall command of the Incident Commander and it shall follow the directions it is given by the Incident Commander. D. Have the option of not responding to a request for a Local Response Team if the Responsible Parry's emergency response personnel are already engaged in local emergency response activity or otherwise are unavailable to respond to a Maritime Incident. E. Be responsible for all compensation, retirement, disability, workers compensation, life and health insurance, and other benefits to which its personnel are legally entitled while employed or engaged in providing services to or for the MIRT under this Agreement. Under no circumstances shall the MIRT itself be responsible for providing any compensation or benefits to any personnel employed by a Responsible Party. F. Acknowledge and agree that its personnel deployed to respond to a Maritime Incident or otherwise working or training with the MIRT are performing work for that Responsible Party only and any accidental injury or occupational illness suffered by Local Response Team members or MIRT Members that results from such work arising out of and is in the course of work being done for the Responsible Party only. G. Acknowledge and agree that, to the extent permitted by law, neither the MIRT, the MIRT Director, the MIRT Designee, the Responsible Party Incident Commander, nor any other Responsible Party shall be liable for any damage or harm suffered by any third party as a result of any act, omission, or work performed or committed by any member of a deployed Local Response Team deployed to a Maritime Incident or otherwise performed or committed under this Agreement. Obligations of the VPA: The VPA shall: A. Act as the lead agency under this Agreement for all administrative and fiscal purposes. B. Develop, maintain, and keep current Standard Operating Procedures for MIRT operations. C. Provide oversight of MIRT training and operations. Provide certain specialized marine all hazards training to include but not limited to: firefighting, hazardous materials, support dive team training, RAD/NUC and other maritime incident response equipment for use by the MIRT, consistent with the obligations and responsibilities. E. To the extent practicable, ensure that MIRT training for MIRT Members is conducted in Hampton Roads and during the normal on -duty time of the MIRT Members. F. Ensure that the MIRT Director or MIRT Designee deployed to the scene of a Maritime Incident provides technical advice, specialized MIRT equipment, and specially -trained MIRT personnel as may be requested by the Incident Commander in charge of that Maritime Incident. G. Schedule and conduct an Annual Marine Firefighting School, Search and Rescue Forum, Public Safety Dive Conference and continuing quarterly MIRT training sessions. 9. Equipment Provisions: A. Background (1) The VPA acts as the primary coordinator for all joint activities and operations between the local, state and federal agencies that have maritime assets and touch the Port of Hampton Roads and the United States Coast Guard. In order to maximize the operational effectiveness of such joint activities, the VPA provides and assigns equipment for the agencies that are involved in the various joint activities and operations around the Port of Hampton Roads. As such, the VPA provides certain equipment, including, but not limited to, Marine Electronics Automatic Identification Systems (AIS), Personal Protection Equipment (PPE), Public Safety Dive gear, side imaging sonars, RAD/NUC Detection equipment; among others (the "VPA Equipment"). B. Ownership of the Equipment: Regardless of where or by whom the VPA Equipment may be used, stored, or maintained, all of the VPA Equipment shall at all times remain entirely and exclusively the property of the VPA. C. Costs of the Equipment: Except as may be otherwise provided under the terms of this Agreement, the VPA Equipment provided to the agency under this Agreement shall be at the VPA's sole expense and at no cost to the agency. D. No Warranty as to Serviceability: The VPA makes no warranty with respect to the VPA Equipment's serviceability nor its fitness for any particular use. E. Readiness of the Equipment: The VPA will ensure that the VPA Equipment provided the agency under this Agreement is in sound working order at the time of its delivery to the agency. Thereafter, the agency shall be responsible for ensuring that the VPA Equipment it receives remains in sound working order and fully capable of performing its designed function. F. Inventory of the Equipment: The agency shall maintain a current inventory of the VPA Equipment it has on hand. A copy of such inventories shall be provided the VPA upon request. G. Marking of the Equipment: The VPA will mark VPA Equipment as being owned by the VPA and the City shall ensure that the VPA ownership markings on the Equipment are not obliterated or removed during the time such equipment is in the custody of the City. H. Storage of the Equipment: When not actually in use, all of the VPA Equipment provided the agency by the VPA under this Agreement shall be stored either aboard one or more of the agency boats, in or at a designated secured area. Additionally, the agency shall ensure that the VPA Equipment in its custody is stored in a safe and secure location in a mamier calculated to best preserve and protect the equipment at issue, consistent with the agency's own operational needs, readiness requirements, and space availability. 1. Availability of the Equipment: The agency shall make any or all of the VPA Equipment it receives available to any other agency or entity as soon as practicable upon being directed to do so by the VPA Director of MIRT and Emergency Operations. J. Access to the Equipment: The agency shall allow VPA personnel (or any other individual or entity authorized by the VPA) to have unrestricted access to the VPA Equipment provided, with the understanding that the VPA shall make every effort to notify the agency of any request for access at least one working day in advance. K. Technical Advice: The VPA shall, upon request, provide the agency technical advice and guidance on the operation, storage, maintenance, or use of the VPA Equipment provided, and the agency shall seek the technical advice of the VPA on that equipment's operation, storage, maintenance, or use prior to seeking such advice or guidance from any other source. L. Return of the Equipment: At the request of the VPA, the agency shall return to the VPA, within two working days and at the VPA's expense, any or all VPA Equipment provided the agency under this Agreement. M. Maintenance of the Equipment: Except for VPA vehicles and pumps specifically designated by the VPA to be maintained solely by the VPA at the VPA's expense, the agency will be responsible for all routine daily, weekly, and monthly preventative maintenance and all minor repairs to the equipment it has been provided at the agency's own expense. For the purposes of this Agreement, "minor repairs" shall be understood to be those repairs having a one-time cost of $100.00 or less. The VPA will be responsible for all annual preventative maintenance on VPA Equipment, as well as for all repairs to its equipment that are not minor repairs at the VPA's own expense. Each agency shall keep accurate records of the maintenance it provides any VPA Equipment and will, at the VPA's request, make those records available for inspection and copying by the VPA or its designee. N. Schedule of Routine Maintenance: The VPA shall provide each agency with a schedule of routine daily, weekly, and monthly preventative maintenance on. all VPA Equipment provided that agency. O. Cost of Consumable Supplies: The VPA may designate certain vehicles for which the VPA will be responsible for all consumable supplies (hereinafter the "Designated Vehicle(s)"). The VPA will provide a credit card for each Designated Vehicle to be used for the purchase of fuel. The VPA will pay for all appropriate fuel purchases and expenditures made by an agency via the credit card provided. For all VPA Equipment, the agency shall be responsible for all fluids, motor oil, disposable filters, batteries, and other small items needed for routine operation or maintenance of that particular vehicle (hereinafter the "Consumable Supplies") consumed as a result of the VPA Equipment's use by the agency for anything other than MIRT-related operational or training activities. The VPA shall be responsible for Consumable Supplies consumed by VPA equipment in connection with its use for MIRT-related operations or training. P. Ordinary Wear and Tear: It is expected that VPA Equipment provided the agency will experience the ordinary wear and tear associated with its routine and intended use. Accordingly, the VPA acknowledges and agrees that the VPA Equipment it provides the agency may not be in its original condition at such time that it is returned to the VPA. Q. Proficiency with the Equipment: The agency shall ensure: that its personnel operating or maintaining VPA Equipment are and remain proficient in its operation and routine maintenance. Additionally, the agency shall further ensure that VPA Equipment is not operated by the agency's personnel who lack proficiency in its use or routine maintenance. Nothing in this Agreement shall be construed to preclude the agency from developing the requisite level of operational and maintenance proficiency through training exercises or activities designed to provide expertise to those who would otherwise lack such proficiency. R. Use of the Equipment: The agency may use the VPA Equipment for any operational or training activities undertaken by the agency's personnel having due regard for the VPA Equipment's intended availability to support joint activities and operations in and around the Port of Hampton Roads. S. Software Updates: The United States Coast Guard provides updated code for the AIS equipment as needed. The agency will be responsible for programming the code into the equipment. T. Damage to or Loss of Equipment: In the event any VPA :Equipment provided the agency under this Agreement shall suffer damage or loss, the agency shall as soon as practicable (but in no case more than three working days after such damage or loss) notify the VPA of the damage or loss, along with an explanation of how the damage or loss occurred.. Except in those instances in which VPA Equipment has been damaged or lost through reckless, willful, or intentional abuse or misuse by the agency, the VPA shall absorb the cost of any damage or loss of VPA Equipment provided the agency under this Agreement. The agency may be responsible for the cost of replacing any VPA Equipment damaged or lost through reckless, willful, or intentional abuse or misuse of the VPA Equipment by the agency's employees or agents. U. Replacement of the Equipment: VPA Equipment that is expended, damaged, lost, or returned to the VPA may, in the VPA's sole discretion, be replaced at no cost to the agency to which such equipment originally was provided. However, nothing in this Agreement shall entitle the agency to receive or enjoy the use of any VPA Equipment at any time. V. Further Transfer of the Equipment: The agency shall not be permitted to transfer the custody or control of that same equipment to any other municipality, individual, or entity without obtaining the prior consent of the VPA's Director of MIRT and :Emergency Operations. Nothing in this Agreement shall be construed to preclude the transfer of VPA Equipment to another agency or entity to respond to operational demands or contingencies during a maritime incident. In the event of such transfer to another agency or entity during a maritime incident, both the agency and the agency or entity receiving shall advise the VPA of the details of any such transfer at the earliest practicable time. 10. No Pre-Emption of Existing Agreements: Nothing in this Agreement shall pre-empt any mutual aid agreement that may exist between the VPA and any Responsible Party, or between Responsible Parties. 0 011 01 07 11. Amendment to the Agreement: This Agreement may not be amended except by means of a writing signed by and on behalf of all parties to be bound by the amended Agreement. 12. Withdrawal from the Agreement: Any party to this Agreement may withdraw from it at any time, provided that the withdrawing party gives the MIRT Director no less than thirty (30) days' advance written notice of the date on which such withdrawal shall become effective. 13. Termination of the Agreement: This Agreement shall be terminated upon the occurrence of any of the following events: A. Withdrawal of the VPA from the Agreement; B. Withdrawal of all Responsible Parties other than the VPA from the Agreement; C. Amendment of the Code deleting from it provision for the MIRT; and D. Any change in the laws of the Commonwealth of Virginia that has the effect of relieving local fire and emergency response authorities of the primary responsibility for responding to fires or hazardous materials releases or threatened releases within their respective jurisdictions. 14. Notices: Any notices required by or contemplated by this Agreement are to be made to the following Points of Contact for each participating agency's MIRT representative: 15. Headings: The headings appearing in this Agreement are purely for administrative convenience and are not to be construed as adding to or in any way modifying the text of this Agreement nor any of the individual terms to which they are appended. 16. Venue: Because the VPA has its headquarters in the City of Norfolk, the venue for any judicial resolution of any dispute arising under this Agreement shall be in the City of Norfolk, Virginia. 17. Governing Law: This Agreement shall be construed in accordance with and all disputes hereunder shall be governed by the laws of the Commonwealth of Virginia. 18. Authority: The parties agree that the undersigned are fully authorized to execute this Agreement on behalf of the federal, state, municipal, or private entity for which they are signing and that all governmental or corporate formalities necessary and attendant to the execution of this Agreement have been satisfied in advance of their executing the same. 19. Counterpart Originals: This Agreement is being executed in four identical counterparts, each of which shall be deemed an original, but all of which together shall constitute one and same agreement. N WITNESS WHEREOF, and intending to be legally bound, the following parties have executed the foregoing Virginia Port Authority Maritime Incident Response Team Operating Agreement on the dates indicated below: THE VIRGINIA PORT AUTHORITY: Its THE CITY OF CHESAPEAKE, VIRGINIA: m Its Date Date 0 o" fil () � T 9 THE CITY OF VIRGINIA BEACH, VIRGINIA: Date Its THE CITY OF NORFOLK, VIRGINIA: By Date Its THE CITY OF PORTSMOUTH, VIRGINIA: By Date Its THE CITY OF SUFFOLK, VIRGINIA: By Date Its THE COUNTY OF SURRY: 0 03 08 By Its THE COUNTY OF ISLE OF WRIGHT, VIRGINIA: By Its THE CITY OF HAMPTON, VIRGINIA: By Its THE CITY OF NEWPORT NEWS, VIRGINIA: By Its THE COUNTY OF YORK, VIGINIA: By Date Date Date Date Date (00106`1 Its THE CITY OF POQUOSON, VIRGINIA Im Its THE COUNTY OF JAMES CITY, VIRGINIA Date By Date Its THE CITY OF HOPEWELL, VIRGINIA: By Date Its THE COUNTY OF HENRICO, VIRGINIA: m Date Its p0l) G cl () 8? 2 THE CITY OF RICHMOND, VIRGINIA: By Date Its THE COUNTY OF CHESTERIELD, VIRGINIA: By Date Its THE NORTHAMPTON COUNTY, VIRGINIA: By Date Its THE COUNTY OF ACCOMACK, VIRGINIA: By Date Its THE DEPARTMENT OF GAME AND INLAND FISHERIES, VIRGINIA: 00140 683 By Date Its THE VIRGINIA MARINE POLICE: By Date Its THE VIRGINIA STATE POLICE: By Date Its THE UNITED STATES NAVY, NAVAL REGION MID -ATLANTIC: CA Its 236610v1 Date CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meeting Date: March 13, 2019 Item Number: 12.A.6. Subiect: Initiate an Application for a Conditional Use Planned Development to Permit a Renewal of a Manufactured Home Permit (Case 11SN0189) on 0.3 Acres Located at 10041 Beaumont Avenue for a Maximum of Ten (10) Years County Administrator's Comments: County Administrator: 27— Board Action Requested: Initiate a conditional use planned development to permit a temporary manufactured home in a Residential (R-7) District on 0.3 acres located at 10041 Beaumont Avenue (Tax ID's 793-666-2611 & 2806); appoint Andrew G. Gillies, Director of Planning, as the agent for the Board; and waive disclosure requirements. Summary of Information: On April 27, 2011, the Board approved the most recent renewal for a manufactured home permit (Case 11SN0189) for seven (7) years. The landowner is agreeable to making certain improvements that will enhance the property which has prompted this request. The Zoning Ordinance restricts approval terms for temporary manufactured home permits to a maximum of seven (7) years. Mrs. Jaeckle is requesting the Board initiate an application for a conditional use planned development to permit the continued location of a manufactured home on the request property. This conditional use planned development application would allow the Board to consider an approval period for the manufactured home beyond the seven (7) year time limitation. Preparer: Andrew G. Gillies Attachments: 0 Yes 1:1 No Title: Director of Planning #_05 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Summary of Information Continued: The landowner is in compliance with the Board's approval in 2011. The subject property lies in the north/west corner of Beaumont Avenue and Velda Road, Lots 1-5 in Central Park subdivision, and known as 10041 Beaumont Avenue. (Attachment 1) Virginia law permits the Board of Supervisors to initiate a rezoning application on the principles of good zoning practice and general welfare to consider land uses that are not permitted under current zoning regulations. Consideration of this request will provide for a public process to review and determine if any adverse impacts would be generated on the property (s) , on adjacent property owners, or the County in general and, if so, to determine what conditions might alleviate any adverse impacts and enhance land use compatibility. 601;0-tC; iq\ C) 'OPQ 00 0"4 CIOV L6 GS I 0 v IrA) . . . . . . . . . . . - - - -------- tll ui 0 Li - 0 Cl) w tU > 0 CL <CN 0 a. 0 < < W LO It at CY) (D �Qdr'Ci C, ce) CL . . . . . . . . . . . III i . . . . . . . . . . . CHESTERFIELD COUNTY BOARD OF SUPERVISORS 4GEW4,- Page 1 of 2 Meeting Date: March 13, 2019 Item Number: 12.A.7. Subject: Transfer and Appropriate Funding for Schools Major Maintenance County Administrator's Comments: County Administrator: Board Action Request Transfer and appropriate $5,269,321 from School Reserves for Schools major maintenance. Summary of Information: At the January 8, 2019 School Board meeting, staff presented a plan to address the most critical major maintenance needs identified in the recent school facility condition assessments. The most immediate part of the plan would appropriate two existing reserves, both prior year funding set aside by the school division, to be deployed immediately to critical HVAC projects. The first reserve is $2,308,900 that has been held in the school operating fund to address unforeseen costs related to workers compensation claims. Since the time that the reserve was first established more than ten years ago there have been no situations that required utilization of the reserve. As such, staff is comfortable dedicating the $2.3 million from the school operating fund to their major maintenance efforts. Preparer: Meghan Coates Title: Director of Budget and Managemen Attachments: Yes No CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of AGE'k I r% A I 1i The second reserve to be deployed was derived from positive results of operations in FY2018 that totals $2,960,421. Per the FY2018 year-end Board item on June 27, 2018 any positive results of operations above the reserves requested by the school board were set aside, generally, for future school needs. The request to redeploy those funds for major maintenance is an appropriate use of one-time reserve funding. A list of the projects to be funded is included below and the School Board's request for this appropriation is attached. Project Type Amount HVAC -Refrigerant Change, Chillers/Conditioning Units, HVAC -Towers $1,098,000 HVAC - Critical Towers $1,800,000 HVAC - Pneumatics $430,000 HVAC - Water Source Heat Pumps $682,500 HVAC Boilers Serving WSHP $240,000 HVAC Boilers Serving VAV Boxes $250,000 HVAC K -Pod Rooftop Heat Pumps $147,000 HVAC DX -Packaged Rooftop Units $600,000 Project Contingencies $21,821 Total $5,269,321 Memo #002-19 Attachment B VIRGINIA: At a regularly scheduled meeting of the Chesterfield County School Board held Tuesday evening, February 12, 2019, at 6:30 pin in the Public Meeting Room at the Chesterfield County government complex PRESENT- John Erbach Rob Thompson Carrie E. Coyner Dianne 11. Smith Javaid Siddlql WHEREAS, on Jan. 8, 2019, School Board staff presented a major maintenance funding plan for the most critical needs based on the facility condition assessment; and, WHEREAS, two additional funding sources have been identified to support this plan; and. WHEREAS, these two funding sources require transfer or re -appropriation by the Board of Supervisors; NOW, -FIIEREFORE,BEI'I'RESOLVED, that onmotion of seconded by :T.V— Vb-X, the School Board hereby requests the Board of'Supervisors to 1) transfer and appropriate approximately $2.3M, formerly set aside as a workers compensation reserve in the School Operating Fund, to the FY2019 School CIP and 2) re -appropriate the remaining approximately $3 ).OM from FY20 IS results of operations to the FY2019 School CIP, both for the purposes of expediting identified major maintenance projects. Robert McDaniel, Clerk Mervin B. Daugherty, Ed.D,, S40perintencle CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: March 13, 2019 Item Number: 12-A.8. Subject: Appropriate Funding for School Technology Needs County Administrator's Comments: County Administrator: I -01"ro WITAT "01I.MMITM Appropriate $590,300 in Existing Revenue for Replacement Computers for School Staff. Summary of Information: At the January 27, 2019 Board of Supervisors meeting, the school division's Chief Financial Officer presented the School Board's Approved FY20 Budget. In that presentation, the need for staff computer replacement funding was identified. Staff stated that $500,000 would be sufficient to address the first phase of that program. The school division recently completed a successful sale of more than 15,000 surplus student Chromebooks, recouping $590,300. Staff recommends appropriation of the identified funds to address an existing need within the school division. Preparer: Meghan Coates Title. Director of Budget and Management Attachments: Yes No CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page I of 2 AGENDA Meeting Date: March 13, 2019 Item Number: 12.A.9. I Subiect: Approval of an Additional Water Treatment Facility on the Appomattox River County Administrator's Comments: County Administrator: Board Action Requested: Authorize the County Administrator to proceed with design and permitting of an additional water treatment facility on the Appomattox River, including land and easement acquisition. Summary of Information: Chesterfield County currently has three separate high-quality water sources; the Swift Creek Reservoir, James River, and Lake Chesdin, with an interconnected water distribution system. Staff has reviewed the long- term water supply needs of the county and determined that a fourth water supply in a separate geographical location would provide additional flexibility to meet the long-term water demands as the county's population continues to grow and expand. The additional water supply on the tidally influenced Appomattox River would include a raw water intake pump station, raw water intake screens, raw water transmission lines, and a water treatment plant. Water supply planning and implementation of a new water source consists of extensive regulatory and construction processes that requires years of planning in advance of the immediate need. District: Bermuda Preparer: George Hayes, P.E. Attachments: E] Yes 0 No Title: Director of Utilities FolI WAMN4= MeN HTL M I Summary of Information: (continued) Page 2 of 2 The proposed water treatment plant will provide an initial capacity of approximately 10 mgd and will be expandable to up to 80 mgd to meet the future needs of the county over the next century. In addition, this project will also increase system redundancy and reliability by providing an alternate raw water source that is supplied by the tidally influenced and drought resilient Appomattox River. The design, permitting and construction of the project is anticipated to be approximately ten years. Projected cost of the initial project is $121M and the funds are planned for in the current 10 -year CIP. Recommendation: Staff recommends that the Board: 1. Authorize the County Administrator to enter into the necessary agreements, contracts, permits, and mitigation agreements, acceptable to the County Attorney, for the project; 2. Authorize the County Administrator to proceed with design and land and easement acquisition, provided that all such costs have been appropriated by the Department of Utilities; 3. Initiate necessary substantial accord/zoning applications for the facilities; 4. Authorize the Chairman of the Board of Supervisors and County Administrator to execute easement agreements for necessary utilities; and 5. Authorize the County Administrator to proceed with the advertisement for construction of the project. Contract award will be subject to approval of the Board. CHESTERFIELD COUNTY BOARD OF SUPERVISORS ✓ AGENDA Page 1 of 1 Meeting Date: March 13, 2019 Item Number: 19. Subject: Adjournment and Notice of Next Scheduled Meeting of the Board of Supervisors County Administrator's Comments: County Administrator: Board Action Request Summary of Information: Motion of adjournment and notice of the Board of Supervisors meeting to be held on March 27, 2019, at 6 p.m. in the Public Meeting Room. Preparer: Janice Blakley Attachments: 1:1 Yes Title: Clerk to the Board of Supervisors No # 000094