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2019-01-23 Minutes14 A BOARD OF SUPERVISORS MINUTES January 23, 2019 Supervisors in Attendance: Ms. Leslie A. T. Haley, Chair Mr. Stephen A. Elswick, Vice Chair Ms. Dorothy A. Jaeckle Mr. Christopher M. Winslow Mr. James M. Holland Dr. Joseph P. Casey County Administrator Ms. Haley called the meeting to order at 2:00 p.m. 1. APPROVAL OF MINUTES On motion of Mr. Holland, seconded by Mr. Winslow, the Board approved the minutes from the December 12, 2018 regular meeting and the January 9, 2019 organizational meeting. Ayes: Haley, Elswick, Jaeckle, Winslow and Holland. Nays: None. 2. REQUESTS TO POSTPONE AGENDA ITEMS AND ADDITIONS, DELETIONS OR CHANGES IN THE ORDER OF PRESENTATION There were no requests deletions or changes in time. 3. WORK SESSIONS to postpone agenda items, additions, the order of presentation at this 3.A. EVERY DAY EXCELLENCE - DEPARTMENT OF MENTAL HEALTH SUPPORT SERVICES Ms. Debbie Burcham, Director of Mental Health, accompanied by members of her leadership team, provided an update to the Board of Supervisors on the department's recent accreditation process. She stated the Chesterfield Community Services Board, which functions as the Chesterfield County Department of Mental Health Support Services, has been re -accredited by the Commission on Accreditation of Rehabilitation Facilities (CARF) for a period of three years for all programs. 3.B. PROPOSED FY2020-FY2024 CAPITAL IMPROVEMENT PROGRAM Ms. Meghan Coates, Director of Budget and Management, accompanied by Mr. Jesse Smith, Director of Transportation, and Mr. Clay Bowles, Director of General Services, provided an update to the Board of Supervisors regarding the proposed FY2020-FY2024 Capital Improvement Program (CIP), which encompasses a five-year period and proposes funding for new facilities, renovations and expansions of existing facilities, transportation and technology projects. Ms. Coates stated the proposed CIP sets forth a plan for the acquisition, development, enhancement or replacement of 19-5 01/23/19 public facilities to serve county residents as guided by the adopted Public Facilities Plan. She noted availability of funds is driven by the county's adherence to financial and debt management policies established by the Board of Supervisors. Regarding current project updates, she stated planning and design work for the animal adoption facility is well underway, and the final stage of site selection for the new adoption facility is in progress. She further stated this project does present an opportunity to partner with a nonprofit group to operate the adoption facility and staff will continue to explore various operating models during the design and construction process. She noted the facility is expected to be complete in early 2021. She also reviewed improvements at River City Sportsplex; residential drainage channel improvement that was recently completed by Environmental Engineering; and the construction timeline for the Magnolia Green Fire Station. She then reviewed several current major maintenance projects which include the Rogers/Mental Health Support Services Building HVAC project; one-story ramp and canopy connection; HVAC replacement at the Clover Hill Police Station; and the convenience center customer area paving improvements. She stated on the school side great progress is continuing to be made on the 2013 referendum projects. She further stated Beulah and Enon Elementary Schools are now open and construction on Old Hundred is moving along with an anticipated September 2019 opening. She noted an enhanced online presence is being added to the process, providing citizens with budget information sooner and additional opportunities to respond. Discussion ensued relative to how citizens access budgetary information via social media and through additional technology resources. Ms. Coates continued her presentation by reviewing project prioritization. She stressed the importance of addressing critical needs regarding community safety and security and replacement of building systems and facilities; compliance with mandates; major maintenance to regular replacement cycles; and growth/service level driven projects from the Public Facilities Plan that address demand services and growth pressures. Discussion ensued relative to the 2.5 percent replacement value investment goal for major maintenance. Ms. Coates continued her presentation by reviewing the general government expenditure summary. She stated the trajectory of the plan aligns with FY2019's vision; half of available resources dedicated to transportation and major maintenance; and step up in revitalization category to implement special area plan projects. She further stated the CIP is becoming increasingly more robust each year as the outer years begin to shape a future general government referendum. Regarding the general government revenue summary, she stated current revenues remain the dominant funding source; 5 percent is dedicated in pay -go; transfer of vehicle registration fee is continuing; and cash proffer collection and use is declining overall, but road category is remaining strong. She further stated Environmental Engineering has applied for a stormwater assistance grant to help with the Falling Creek Reservoir Project. She noted while the outcome of the application is undetermined, early indications have been positive and additional funding is anticipated for that project to be included as an amendment prior to adoption. Discussion ensued relative to additional funding for the Falling Creek Reservoir Project and the implementation process. 01/23/19 It It Ms. Coates continued her presentation by highlighting debt related policies. She stated debt to personal income measures capacity of our population, based on income levels, must pay off debt and is a better measure than debt per capita which, while it is escalated 2 percent every other year, does not properly account for inflation or for the level of affluence on a community. She noted the debt capacity was studied by a financial advisor and the recommendation was to remove Debt per Capita as a policy to align with rating agency methodologies. She then briefly reviewed early future referendum planning which staff would anticipate occurring no sooner than November 2020. Regarding care of existing infrastructure, she stated over the past three or four years, staff has spent a lot of time and effort trying to figure out how to best maintain existing facilities. She further stated specific project information is being imported into capital forecasting software to help better plan facility maintenance needs moving forward. She stated while major maintenance efforts are intended to extend the life of county facilities for as long as possible, there does come a point where the facilities need to be replaced or expanded to ensure sufficient service delivery. She further stated these facilities come with limited operating impacts that can often provide some efficiencies from updated mechanical systems. She noted some of the replacement facilities in the plan include the Midlothian, Matoaca and Chester Fire Stations. Discussion ensued relative to the replacement and upgrade of audit -visual equipment in county court facilities. Ms. Coates continued her presentation by reviewing revitalization initiatives. She stated the CIP includes a project to demolish portions of the old Beulah Elementary School and revitalize others, enabling the facility to serve both as a community center with a gym and large meeting spaces, but also as a home to the county's Parks and Recreation program team. She further stated future facility land acquisition funding continues, allowing the county to gain control of key parcels for future facility needs as they become available. She stated the plan also endeavors to ensure that the county is getting the most out of itsexisting facilities, utilizing them to provide the most benefit to the community possible. She noted improvements are planned at Horner Park including water line construction to ensure more access to the natural turf fields, and some passive recreation amenities for the community to enjoy. She stated additional improvements are planned at River City Sportsplex for artificial turf replacement. She further stated some of the communities have begun to outgrow facilities and require expansion to accommodate the demand for service, including the Ettrick-Matoaca and Clover Hill libraries. She also noted the location of the replacement Midlothian Fire Station will ensure better response times to a large portion of the population in their first due response area. Discussion ensued relative to the water line improvements/construction at Horner Park and potential effects on surrounding communities. Discussion ensued relative to the importance of regional tourism and the revenue generated for the county by the hotel tax. 19-7 01/23/19 Mr. Jesse Smith then provided an update relative to maximizing matching programs. He stated local funding sources continue to be bolstered, allowing maximization of other outside sources. He further stated large projects funded from multiple programs include Nash Road through revenue sharing and Smart Scale; and Ettrick Train Station through a grant and general road improvements. He also noted the importance of shifting methodologies for project selection. In response to Mr. Holland's question, Mr. Smith stated the application to apply for grant funding is due by February 1st and a determination will be made by July 1st. Mr. Smith continued his presentation by reviewing dedicated sidewalk funding projects; highlighting the transit demonstration project along Route 1 grant application; and improvements completed by developers via the zoning process. Regarding bolstered transportation efforts, he stated there is a concentrated need for improvements in the Woolridge/ Otterdale corridors, and incremental revenues from The Summit at Magnolia are being deployed for road improvements. Discussion ensued relative to the importance of creating balance and maintaining secondary roads in the county and dedicating sidewalk funding specifically for school and neighborhood connector trails. Mr. Clay Bowles provided an update relative to a focus on consistency in planning. He stated the primary goal is to place requirements in contracts for design consultants in order to minimize the timeline for procurement related tasks; create a capital projects policy to define roles and responsibilities, project management fundamentals and oversight responsibility; and develop a new facilities policy to conceptualize and design projects with the end in mind. He then reviewed model facility standards which are design guidelines for use by consultants; convey common and repeatable elements of recurring projects; improve maintainability of systems; minimize consultant re -work; and convey sustainability goals. Discussion ensued relative to the importance of placing a greater emphasis on major maintenance within the county and looking at the issue from a design perspective with maintainability in mind. In closing, Ms. Coates presented an overview of the FY2020 budget calendar. Mr. Holland inquired about the possibility of reporting idle capital assets from the county and schools' perspective as well as a reasonable interest rate in the outyears. 3.C. COMMUNITY ENHANCEMENT UPDATE Mr. Daniel Cohen, Director of Community Enhancement, provided an update to the Board of Supervisors regarding the programs and services of the Department of Community Enhancement. He stated infrastructure, roads, water, sewer, electricity and housing provide the shell within which people live. He further stated people working together with shared understandings and expectations are what provide a place of strong community. He stated Community Enhancement conducts proactive enforcement which is most effective when part of a broader effort. He further stated the goal of the department is to engage the community and get them interested in improving their neighborhood; find organizations to partner 19-8 01/23/19 1K lk A A with that can provide volunteers, supplies or investment; to have a cleanup day for visual improvement that shows improvement and builds momentum; provide proactive enforcement for larger and unresolved issues; and seek assistance for long-term problems. He further stated partnerships are essential; neighborhoods are different and often need things the government cannot provide. He stated one of the department's goals is to show neighborhoods that the power to make the positive change resides in the neighborhood. He noted the department's goals to build more neighborhood interest; build in the success of Enon Elementary School to perform in conjunction with other investments or events; and add additional enhancements like streetlights, brush removal, and Adopt -A -Drain. Discussion ensued relative to the responsibility of the homeowner to maintain the sidewalk in front of their property. Mr. Cohen continued his presentation by stating the department's enforcement efforts fall into two broad areas - Code Enforcement and License Enforcement. He further stated in the department's first year of operation, training was a major focus and brought together several different skills sets so that employees were able to address multiple violations with a single point of contact. He noted all inspectors are trained and qualified in property maintenance and the department established a career development plan to provide incentive and reward effort. He then reviewed CDBG and HOME funding trends by stating there was a 188 percent increase in allocated funding toward housing -related projects between FY2016 and FY2019; a 213 percent increase in the number of residents served by housing -related projects; an increased targeting of project locations, specifically in the Jefferson Davis Highway Corridor and in Ettrick; and additional funding was received in FY2019 from the HOME grant program income. He further stated in FY2019, 63 homeowners will benefit from rehabilitation projects; the Maggie Walker Community Land Trust has acquired five properties to rehab and sell to income -eligible homebuyers; and Project HOMES acquired and will construct two single-family homes for income -eligible homebuyers on currently vacant properties in Ettrick. Regarding rehabilitation tax exemption, he stated the countywide benefit encourages reinvestment; however, the program is underutilized. He further stated the county has adopted an ordinance granting a partial tax exemption for the rehabilitation, renovation or replacement of older residential, commercial and industrial structures. Discussion ensued relative to ways to incentivize the Rehabilitation Tax Program and the Commercial Fagade Improvement Program and expand awareness for county citizens. Mr. Carl Schlaudt, Revitalization Manager, provided a demonstration of how to estimate a building's current assessed value and how much is planned to spend on eligible improvements on the county's website. He stated actual savings will be based on the increased value of the improvement and will be field verified by the Real Estate Assessor after construction is completed. Mr. Cohen then provided various examples of ways of enhancement by increasing or improving the value, quality, desirability, or attractiveness of existing communities countywide, as well as partnerships that coordinate with the department. 19-9 01/23/19 Ms. Jaeckle inquired about data relative to the Mobile Home Questionnaire. Discussion ensued relative to creating a partnership between the Social Services Department and the Community Development Department regarding personalized financial knowledge and coaching. In closing, Mr. Cohen highlighted the Chesterfield Community Garden, a cooperative project bringing sustainable, organic, local, and healthy produce and gardening to the county. He also reviewed a newly -formed stability and vitality index the department will use to measure different types of metrics. Mr. Holland stressed the importance of incentivizing and expanding awareness relative to the Tax Rehabilitation Program and applauded Mr. Cohen's efforts to stimulating current communities countywide. Discussion ensued relative to the revitalization of older shopping centers as mixed-use development and suburban revitalization. Mr. Holland inquired about information relative to the upcoming 2019 Empowering Neighborhoods Forum. 3.D. HEROIN/OPIOID STEERING COMMITTEE UPDATE Ms. Debbie Burcham, Director of Mental Health' Support Services, accompanied by Lieutenant Timothy Kehoe and Ms. Susan Pollard, Director of Communications and Media provided an update to the Board of Supervisors regarding numerous services and activities that have been implemented to combat the heroin and opioid crisis, as well as information regarding initiatives and programs available through various county departments and in partnership with community organizations, specifically, ODMAPS, the regional communication initiative, recovery housing and the Uber transportation pilot. Lieutenant Kehoe reviewed the Chesterfield County Police Department heroin overdose statistics and stated lab reports have come back and supplements have been added to previous reports that can impact numbers. He noted that due to back logs at the state lab/Officer of the Chief Medical Examiner's office it can many times be as long as six months before a final report is ready. Discussion ensued relative administrations numbers since treat those individuals. to statistics of Narcan May 2018, and the approach to Regarding the High Intensity Drug Trafficking Areas ODMAP application, Lieutenant Kehoe stated an analyst typically has the data entered within 24 hours. He further stated the more agencies that come online with ODMAP the more it benefits the county's Police Department. He stated it allows the department to track spikes in overdoes and trends across not only the Commonwealth, but also the east coast. Discussion ensued relative to how ODMAP is working to address opioid overdoses, what information is tracked and who can input overdose data into the database. 19-10 01/23/19 W It A Lieutenant Kehoe continued his presentation by stating from January 1 -December 31, 2018, there have been a total of 753 Opium -related charges. He further stated there were 101 arrests for manufacture/distribution of Opium/Cocaine/ Derivatives and 652 for possession. Discussion ensued relative to Heroin overdose statistics and different ways users administer the narcotic. Ms. Susan Pollard then reviewed the upcoming regional communications initiative. She stated Chesterfield has been working with its regional partners, Hanover, Henrico and Richmond to develop a campaign that will help generate awareness of the dangers of the misuse of opioids in the community. She further stated as a result of extensive research, the county will embark on a 12 -month, $100,000 opioid awareness communications campaign. She stated messaging is based on four themes: education, prevention, treatment, and recovery. In response to Ms. Jaeckle's question, Ms. Pollard stated focus groups have been conducted to gain insight from drug court participants and teenagers. In response to Ms. Haley's question, Ms. Pollard stated all of the participating localities helped to create the regional portal, OpioidSolutionsRVA.com, making it easy for someone to navigate and access the information they are seeking. In response to Ms. Jaeckle's question, Ms. Pollard stated the county's Opioid Response webpage connects to information on prevention and education, treatment and recovery offerings in Chesterfield. Ms. Pollard continued her presentation by stating with the awareness campaign, audiences will be diverse to include parents, veterans, older adults, healthcare professionals, teens and young adults and users. She further stated teens will be getting added attention because Chesterfield is planning to supplement this regional campaign by distributing pertinent information through the school system. She then highlighted the variety of communication mediums that will be used to reach diverse audiences. She stated the initial phase will involve digital media, traditional radio and a mobile application takeover. She further stated the entire campaign has the potential to reach approximately 15.5 million people. She stated across all mediums, contracts are still being negotiated and it is anticipated that some gratis advertisements will be secured. Discussion ensued relative to acquiring data regarding where people get their information and what kinds of messages resonate for marketing purposes. Ms. Debbie Burcham then provided information relative to intervention for those with substance use disorders. She stated sober living houses can provide an environment that is alcohol and drug free and can provide the support needed in the early phases of recovery to get an individual on the road to an alcohol- and drug-free life. She further stated sober housing does not provide treatment but encourage or require residents to attend proven peer -run programs. She stated residents can stay as long as they need to, provided they remain clean and comply with house rules. 19-11 01/23/19 In response to Mr. Elswick's question, Ms. Burcham stated most recovery housing has mandatory drug testing for residents. Ms. Burcham continued her presentation by stating individuals who are in early stages of recovery are at the greatest risk for relapse, so upon entering a sober house have few privileges and must follow very strict rules. She noted as they obtain longer periods of abstinence and demonstrate a greater commitment to their recovery, there is more flexibility and privileges. She stated sober living homes help individuals with several important and proven steps to achieve independence from drugs and alcohol. She further stated recovery home rules may vary depending on their sponsorship. She stated churches or religious organizations frequently sponsor recovery homes as a part of their mission work. She noted governmental entities, persons in recovery or cultural organizations can also sponsor recovery homes. She stated currently there are no state regulatory standard by which sober homes operate, which makes it difficult to know definitively how many sober homes are in Chesterfield. In addition, she stated most sober home models operate outside the zoning regulations of their local communities. She further stated the Department of Behavioral Health and Developmental Services is leading an effort to sponsor legislation that provides for the certification of recovery residences by the department. She noted only recovery residences holding such certificate of compliance will be certified by the department. In response to Mr. Winslow's question, Ms. Burcham stated there have been instances where residents in recovery have voiced concerns relative to the operation of specific recovery housing. Discussion ensued relative to the potential issuance of compliance to recovery residences. Ms. Burcham continued her presentation by stating Mental Health Support Services (MHSS) provides financial assistance for those wishing to move into a residence that supports recovery. She further stated in 2017 MHSS spent $8000 for those wishing to move into a recovery home and another $2500 for those needing assistance to move into another setting. She stated to best assist those who need this type of housing, Chesterfield County may consider homes that would meet the following characteristics: 6-8 individuals to share housing; rent must be affordable, not to exceed $500/month. She further stated these homes should also require participation in treatment, be gender specific, receive regular oversight, and they should be in an area of the county that is conducive to recovery. She then provided an update on the Uber transportation pilot. She stated transportation is a common barrier to those seeking services for substance use disorders. She further stated with a grant from the Department of Behavioral Health and Developmental Services, the county has been able to offer transportation for opioid treatment through a contract with Goodwill Industries utilizing Uber. Discussion ensued relative to information on the success and benefits of the program and how funding is utilized. 19-12 01/23/19 It Ic F A Ms. Burcham continued her presentation by stating because of the success with the partnership with Goodwill and Uber for Business, the Board of Supervisors has approved funding for a Pilot - Access On Demand will be a new transportation option for seniors, individuals with disabilities and those who are low income, which will operate in much the same manner as the Uber project. She further stated Citizen Information and Resources is currently in the RFP process with the expectation that awards will be made soon. Discussion ensued relative to the cost per rider for Access On Demand transportation. In closing, Ms. Burcham stated the General Assembly recently enacted legislation which allows localities to establish an overdose fatality review team for the purpose of (i) reviewing opioid overdose deaths in the community; (ii) promoting cooperation and coordination among agencies involved in investigations of overdose deaths or in providing services to surviving family members; (iii) developing an understanding of the causes and incidence of overdose deaths in the locality; and (iv) developing plans for and recommending changes within the agencies represented on the local team to prevent overdose deaths. She stated there is a consent item on tonight's agenda that is requesting that the Heroin/Opioid Steering Committee members be appointed as the Chesterfield Overdose Fatality Review Team to share and analyze data that will identify trends and measure success of its efforts. Discussion ensued relative to enhancing regional awareness of the opioid issue, the age range of Heroin overdose statistics, and targeting prevention efforts in schools. 3.E. GENERAL ASSEMBLY UPDATE Ms. Mary Ann Curtin, Director of Intergovernmental Relations, presented a brief update to the Board of Supervisors on the status of several bills before the General Assembly. She stated there is currently legislation that provides for the certification of recovery residences. She further stated the bill requires the state to approve a credentialing agency to certify recovery residences. She stated the Senate passed county requested legislation that makes knowingly reporting false crimes illegal. She noted there is a House version that originated from Newport News, which has not been heard in House courts yet. She stated proffer bills have been negotiated and much approved because of several amendments requested by local governments and agreed by the Home Builders Association of Virginia. She further stated legislation affecting valuation of machinery and tools was sent to the House Finance Committee's Subcommittee for a hearing. She stated staff is monitoring several bills in process, specifically related to removal of coal ash, checkbook online and out of state internet sales tax. Discussion ensued over concerns relative to the cost impacts and potential closure of Henricus Historical Park related to the removal of coal ash. In closing, Ms. Curtin stated each house is supposed to release their respective budget on February 3, 2019. 19-13 01/23/19 4. REPORTS There were no reports at this time. 5. FIFTEEN -MINUTE CITIZEN COMMENT PERIOD ON UNSCHEDULED MATTERS There were no speakers at this time. 6. DINNER On motion of Mr. Winslow, seconded by Mr. Holland, the Board recessed for dinner. Ayes: Haley, Elswick, Jaeckle, Winslow and Holland. Nays: None. Reconvening: 7. INVOCATION Ms. Leslie Haley, Chair, gave the invocation. 8. PLEDGE OF ALLEGIANCE Eagle Scout Patrick Reilly led the Pledge of Allegiance. 9. COUNTY ADMINISTRATION UPDATE 9.B. CRATER PLANNING DISTRICT COMMISSION UPDATE Mr. Dennis Morris, Executive Director of the Crater Planning District Commission, provided an update regarding the organization's activities. He stated the Crater Planning District is comprised of 11 local governments in south central Virginia. He further stated the member local governing bodies appoint the policy board, which is comprised of 28 individuals, a majority of whom are local elected officials. He stated a major focus of the Commission's Work Program is economic and small business development, reflecting the priorities established by the member localities. Currently, he stated the Commission is working very closely with Fort Lee regarding the impacts of the BRAC - related growth on the surrounding localities, as well as the Crater region. He further stated another importance work area involves environmental issues, in response to local needs, as well as increasing state regulation. He stated the Commission also addresses regional transportation issues and assists localities in their transportation planning efforts. Mr. Holland and Mr. Winslow commended Mr. Morris for his leadership, outstanding partnership and thorough report to the Board. 19-14 01/23/19 It lk E 9.C. OTHER COUNTY ADMINISTRATION UPDATES Sheriff Karl Leonard and Colonel Jeffery Katz shared a couple of items that highlight the ongoing collaboration between the county's public agencies. Colonel Katz stated the Police Department and Sheriff's office have decided to bring both training academy classes together for respective recruits. He further stated the purpose of the partnership is to create greater efficiencies, in terms of use of instructors; creates continuity in the training and development of competencies for law enforcement personnel throughout the county; and provides an opportunity for personnel to build a comradery together. Ms. Haley commended the positive collaboration between the county's public safety teams in community outreach. and community communication. In response to Ms. Jaeckle's question, Colonel Katz stated there is a high number of recruits for the Police Department. • Regarding local impacts from the ongoing Federal government shutdown, Dr. Casey stated all county departments are monitoring the situation very closely, and thus far the impacts have been minimal. He further stated the county's Utilities division is working with a handful of effected customers to establish payment plans. He stated Social Services worked diligently in the first half of January to secure benefits for SNAP participants through the end of February. He stated the agency is also working closely with local non -profits to assist anyone who may be in need due to the shutdown. 9.A. ELECTION PROCESS Mr. Matt Harris, Deputy County Administrator, provided an update to the Board of Supervisors regarding the 2018 election analysis, which includes November 2018 recap; election process review design and initial findings; immediate, near-term and long-range recommendations; and the public hearing preview. Regarding the November 2018 election, he stated there was a generally positive voter experience with the largest mid-term turnout on record, a 40 percent increase from 2014. He further stated 70 percent of precincts had an average line length of less than 40 persons; average among those 53 locations was 14 individuals; and official complaints were concentrated in just 6 precincts with half of the total referencing the Skinquarter or Birkdale locations. He stated in coordination with the Registrar's office, staff completed a multi -faceted study of the 2018 election and the election function, in general, including thorough analysis of election data, precinct by precinct; precinct structure analysis; interviews; election worker survey; review of state reports/voter feedback; review of private sector best practices; Registrar technology/equipment/facility review; and facilitated consultations with county communications and volunteer coordination staff as well as the Sheriff's office. He further stated M.I.T. and Caltech have co -developed election/line management optimization models, which staff employed to refine the Chesterfield experience. He noted the results hinge largely on the number of check-in stations. Regarding recommendations, he stated a four -tier planned standard is recommended, based largely on voter arrivals per hour; revised planning standards better position the election system for large mid-term through a typical presidential 19-15 01/23/19 election; standards should be re-examined after the 2019 results; the local election system needs added flexibility to respond to changing conditions/needs on election day; staff recommends more robust equipment reserve and reserve staffing that can be deployed as needed. He further stated the Sheriff's Office has offered to make a 9 -person unit available to address traffic issues, etc. He also recommended 5 precinct splits and one polling location change within existing boundaries. Regarding additional considerations, he stated a pilot staffing model is recommended to align with peak load nature of patterns which will aid in recruitment efforts/aging election workforce. He stated expected patterns should be shared with the public as part of a robust information campaign and no school activities should be planned on election day. He noted a separate item to purchase/ replace and. increase pollbook inventory and obtain other supplies for new precincts. He stated staff has a busy workplan over the coming months including additional private sector consultations; extensive election worker recruitment campaign; public information campaign; training assistance; and longer range: building/lease evaluation, possible satellite locations. In closing, he stated there is a strong partnership between the Registrar's Office and the county, while respecting the autonomy of the Electoral Board. Mr. Holland commended Mr. Harris and staff on the collaborative effort with the Registrar's office and stated dexterity and communication on election day is critical. He also requested routine reports on the progress of the initiative. In response to Mr. Holland's question, Mr. Harris stated equipment inventory is a local responsibility. He noted the appropriation on tonight's agenda of reserves from prior year results of operations to procure election equipment with increase the level of service for future elections. In response to Mr. Elswick's question, Mr. Harris stated voters will be notified of precinct changes through a formal process as well as the possibility of using county resources. Mr. Elswick recommended alerting residents of precinct changes on the outside of the mailed notification. 10. BOARD MEMBER REPORTS Mr. Holland commended the efforts of county leadership regarding the local impacts from the ongoing Federal government shutdown. He announced he made a visit to an adult home for seniors with disabilities on Martin Luther King Jr. Day. He also announced he attended the Bradley Mechanical Ribbon Cutting ceremony and the Manchester Middle School Groundbreaking ceremony on January 22. He voiced his support of educators throughout the nation on Wear Red Wednesday. Mr. Winslow urged residents to attend REVIVE! Opioid Overdose and Naloxone Education for Virginia training event at the Chester Library on January 29. He announced he attended the Manchester Middle School Groundbreaking ceremony and would be visiting the area homeless community tomorrow morning with Dr. Casey. Mr. Holland noted homeless veterans can go to any VA hospital and receive a shower and clothing. 19-16 01/23/19 IC It 11. RESOLUTIONS 11.A. RECOGNIZING BOY SCOUTS UPON ATTAINING THE RANK OF EAGLE SCOUT 11.A.1. MR. PATRICK JOSEPH REILLY, CLOVER HILL DISTRICT 11.A.2. MR. ZACHARY TYLER JONES, CLOVER HILL DISTRICT Ms. Susan Pollard introduced Mr. Patrick Joseph Reilly and Mr. Zachary Tyler Jones, who were present to receive the resolution. On motion of Mr. Holland, seconded by Ms. Haley, the Board adopted the following resolution: WHEREAS, the Boy Scouts of America was incorporated by Mr. William D. Boyce on February 8, 1910, and was chartered by Congress in 1916; and WHEREAS, the Boy Scouts of America was founded to build character, provide citizenship training and promote physical fitness; and WHEREAS, after earning at least 21 merit badges in a wide variety of skills including leadership, service and outdoor life, serving in a leadership position in a troop, carrying out a service project beneficial to their community, being active in the troop, demonstrating Scout spirit, and living up to the Scout Oath and Law, Mr. Patrick Joseph Reilly and Mr. Zachary Tyler Jones, both of Troop 2868, sponsored by Central Chesterfield Ruritan Club, have accomplished those high standards of commitment and have reached the long -sought goal of Eagle Scout, which is received by only four percent of those individuals entering the Scouting movement; and WHEREAS, growing through their experiences in Scouting, learning the lessons of responsible citizenship, and endeavoring to prepare themselves for a role as leaders in society, Patrick and Zachary have distinguished themselves as members of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 23rd day of January 2019, publicly recognizes Mr. Patrick Joseph Reilly and Mr. Zachary Tyler Jones, extends congratulations on their attainment of Eagle Scout, and acknowledges the good fortune of the county to have such outstanding young men as its citizens. Ayes: Haley, Elswick, Jaeckle, Winslow and Holland. Nays: None. Mr. Winslow presented the executed resolutions and patches to each of the Eagle Scouts, accompanied by members of their families, congratulated them on their outstanding achievements, and wished them well in future endeavors. Mr. Reilly and Mr. Jones provided details of their Eagle Scout project and expressed appreciation to their parents and other for their support. 19-17 01/23/19 11.B. RECOGNIZING MRS. MELISA G. MILTON, INFORMATION SYSTEMS TECHNOLOGY DEPARTMENT, UPON HER RETIREMENT Mr. Condrey introduced Mrs. Melisa Milton, who was present to receive the resolution. On motion of Mr. Holland, seconded by Mr. Winslow, the Board adopted the following resolution: WHEREAS, Mrs. Melisa G. Milton will retire from the Chesterfield County Information Systems Technology Department on February 1, 2019, after providing 30 years of quality service to the citizens of Chesterfield County; and WHEREAS, Mrs. Milton has faithfully served the county in the capacity of Transcriptionist at the Social Services Department, Sr. Clerk Typist, Secretary, Forensic Aide, Sr. Automation Analyst with the Chesterfield County Police Department, and Analyst Programmer, Senior Analyst Programmer, Lead Analyst Programmer for the Information Systems Technology Department; and WHEREAS, Mrs. Milton has provided outstanding customer service to all her customers through the years including Social Services, Police, Fire and Emergency Medical Services, Emergency Communications, Emergency Communications Center, Sheriff's Office, Commonwealth's Attorney, Victim Witness and the Learning and Performance Center; and WHEREAS, Mrs. Milton was instrumental in the implementation of many projects and systems including the Revenue Recovery Process, Supreme Court Local Interface Paperless Arrest Records, Booking Front End, Mugshot Lineup for the combined departments of Police and Fire/EMS which received a Virginia Governor's Technology Award in 2010, Social Services Case Management System that received a NACO Award and a Virginia Governor's Technology Award in 2017,Emergency Communications Quality Assurance System, WebEOC with geospatial systems for the Emergency Operations Center, Department of General Services Dashboard and Fire/EMS DECCAN Extract Application; and WHEREAS, Mrs. Milton was recognized for her involvement in the implementation of enhancements to the Police Records Management System, Commonwealth Attorney's Case Management System, Success Story, Drug Court Tracking System, and Sheriff Stats; and WHEREAS, Mrs. Milton was recognized for her involvement in learning the Business Intelligence Query Report Application and training others on its use during the CADS changeover in 2004; and WHEREAS, Mrs. Milton is a recipient of the Major Mason T. Chalkley Award for Excellence and the Citizen Recognition and Appreciation Certificate from the Police Department; and WHEREAS, Mrs. Milton has served as a Boy Scouts of America Leader in the capacity of Committee Member, Merit Badge Counselor, Assistant Scoutmaster, Order of the Arrow Brotherhood status, and a Wood Badge recipient; and 19-18 01/23/19 Ic 1k PE WHEREAS, Mrs. Milton graduated from the Total Quality University in 2001, Chesterfield County's Employee Leadership Institute in 2005 and Community Emergency Response Team Training in 2011; and WHEREAS, Chesterfield County and the Board of Supervisors will miss Mrs. Milton's pleasant personality, commitment, and dedication to the county. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors, this 23rd day of January 2019, publicly recognizes the outstanding contributions of Mrs. Melisa Milton and extends appreciation, on behalf of its members and the citizens of Chesterfield County, for 30 years of dedicated service to the county, congratulations upon her retirement, and best wishes for a long, happy and healthy retirement. AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented to Mrs. Milton and be permanently recorded among the papers of the Board of Supervisors of Chesterfield County, Virginia. Ayes: Haley, Elswick, Jaeckle, Winslow and Holland. Nays: None. Ms. Haley presented the executed resolution to Mrs. Milton, accompanied by her husband, commended her dedicated service and outstanding contributions to the county, and wished her well in her retirement. Dr. Casey presented Mrs. Milton with an acrylic statue and county watch, congratulated her on her retirement and expressed appreciation for her exemplary service to the county. Mrs. Milton expressed her sincere appreciation to the Board of Supervisors for the special recognition and kind sentiments. 11.C. RECOGNIZING MS. KARYN CARPENTER, DEPARTMENT OF MENTAL HEALTH SERVICES, UPON HER RETIREMENT Ms. Burcham introduced Ms. Karen Carpenter, who was present to receive the resolution. On motion of Mr. Holland, seconded by Mr. Elswick, the Board adopted the following resolution: WHEREAS, Ms. Karyn Carpenter was hired by Mental Health Support Services on August 30, 1993 as a Human Resources Analyst and promoted to HR Manager in 2008 being the only HR Manager the department has had; and WHEREAS, Ms. Carpenter was Mental Health Support Services Employee of the Year in 2002; and WHEREAS, Ms. Carpenter led the Recruitment and Retention workgroup to improve agency processes in 2001 and developed comprehensive training for management staff on recruitment processes in 2017; and 19-19 01/23/19 WHEREAS, Ms. Carpenter was a key leader in the agency's Risk Management program chairing the Risk Management Committee since 1999 and serving on the process action team to improve security at the Rogers Building; and WHEREAS, Ms. Carpenter helped develop the MHSS Business Recovery Plan in 2008, which is seen as a model of excellence by other providers as well, as leading the Business Recovery action team during the H1N1 outbreak in 2010; and WHEREAS, Ms. Carpenter became a certified CPR instructor in 1996 coordinating training for the department; received a Professional Human Resource certificate in 1999; attended the LEAD (Learning, Educating and Developing) program in 2005; was CERT (Community Emergency Response Team) trained in 2012; and completed the Dale Carnegie course in 2014; and WHEREAS, Ms. Carpenter wrote and produced the agency Annual Report for the Community Services Board for several years beginning in 1999, developed the department brochure in 2010, and developed the department quarterly newsletter in 2014; and WHEREAS Ms. Carpenter was smooth transition of contracted for Galloway Place in 2017; and recognized for providing a staff to county employment WHEREAS, Ms. Carpenter served on many MHSS committees including the Business Management Task Force, the Diversity Advisory Group, led efforts for various special events for employees such as agency picnics, brown bag lunch events, annual dinners and assisted the CSB with identifying a single name for the department in 2005; and WHEREAS, Ms. Carpenter served on several county committees, including the Employee Safety and Health Council, Chesterfield University Board of Advisors for the School of Health, Environment, Safety and Security, the Emergency Management Committee, the Vehicle Collision Review Board, the Cultural Diversity Committee, Human Resources Quality System, and the Family Work Life Committee; and WHEREAS, Ms. Carpenter served in various other capacities, including as the Human Rights liaison conducting investigations, teaching classes for Chesterfield University, and assisting in the CARF accreditations process since 1997. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors, this 23rd day of January 2019, publicly recognizes the outstanding contributions of Ms. Karyn Carpenter and extends appreciation, on behalf of its members and the citizens of Chesterfield County, for 25 years of dedicated service to the county, congratulations upon her retirement, and best wishes for a long, happy and healthy retirement. AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented to Ms. Carpenter and be permanently recorded among the papers of the Board of Supervisors of Chesterfield County, Virginia. Ayes: Haley, Elswick, Jaeckle, Winslow and Holland. Nays: None. 19-20 01/23/19 PC Ic P] Ms. Haley presented the executed resolution to Ms. Carpenter, accompanied by her husband, commended her dedicated service and outstanding contributions to the county and wished her well in her retirement. Dr. Casey presented Ms. Carpenter with an acrylic statue and county watch, congratulated her on her retirement and expressed appreciation for her outstanding service to the county. Ms. Carpenter expressed appreciation to the Board for the special recognition and kind sentiments. 12. NEW BUSINESS 12.A. AUTHORIZE ADVERTISEMENT OF 2019 CALENDAR YEAR TAX RATE AND OTHER REQUIRED LEGAL NOTICES AND PUBLIC HEARINGS RELATED TO THE REAL ESTATE TAX Ms. Meghan Coates stated this item is intended to authorize staff to proceed with the required notices for advertising the calendar year 2019 tax rate as well as the public hearings related to the Real Estate Tax. She noted the Board is requested to establish March 27, 2019 for public hearings. She stated approval for this advertisement ensures that legal notices are advertised in a timely and prescribed manner. She further stated this item requests authorization to advertise the necessary public hearing in accordance with the state code. She stated the real estate tax rate required to offset the changes in assessed value as prescribed by the Code of Virginia (excluding new construction) is $0.92 per $100 in assessed value. She noted FY2020 in the five-year plan assumed +3 percent residential reval and $.95 rate. She also noted residential revaluations are the primary local revenue driver. On motion of Mr. Holland, seconded by Mr. Elswick, the Board authorized advertisement of the 2019 calendar year real estate tax rate at $.95 and other required legal notices and public hearings related to the real estate tax. Ayes: Haley, Elswick, Jaeckle, Winslow and Holland. Nays: None. Ms. Jaeckle and Mr. Holland expressed their appreciation to Ms. Coates and Budget and Management staff for their efforts and trend analysis moving forward. 12.B. APPOINTMENTS 12.B.1. VIRGINIA'S GATEWAY REGION BOARD On motion of Mr. Holland, seconded by Mr. Winslow, the Board simultaneously nominated/ reappointed Mr. Jim Daniels and Ms. Dorothy Jaeckle to serve on Virginia's Gateway Region Board, whose terms are effective March 1, 2019, and expire February 28, 2020. Ayes: Haley, Elswick, Jaeckle, Winslow and Holland. Nays: None. 19-21 01/23/19 12.C. CONSENT ITEMS 12.C.1. ADOPTION OF RESOLUTIONS 12.C.1.a. RECOGNIZING COUNTY EMPLOYEES UPON THEIR RETIREMENT 12.C.1.a.1. MS. WENDY BALES -CLARK, EMERGENCY COMMUNICATIONS CENTER On motion of Ms. Jaeckle, seconded by Mr. Winslow, the Board adopted the following resolution: WHEREAS, Ms. Wendy Bales -Clark began her public service with Chesterfield County on December 15, 1986, as a Dispatcher in the Emergency Communications Center, and faithfully served Chesterfield County for 32 years until January 1, 2019; and WHEREAS, Ms. Bales -Clark was able to adapt to the ever- changing environment and growth within Chesterfield County and the Emergency Communications Center, and participated in upgrades of the enhanced 9-1-1 system, county's radio system, and Computer -Aided Dispatch System throughout her career; and WHEREAS, Ms. Bales -Clark has served in the Dispatcher Center as a Cross -trained Dispatcher, Lead Dispatcher, Trainer, DCJS Instructor, 9-1-1 educator in our school system, and recruiter; and WHEREAS, Ms. Bales -Clark has served on several committees, including the initial New Enhanced 9-1-1 System Committee, ECC Quality Council serving as a member and chairperson, Rewards and Recognition Committee as chairperson, and the County Family Work Life Committee; and WHEREAS, Ms. Bales -Clark displayed a helpful, courteous, and caring attitude while working with internal and external customers; and WHEREAS, Ms. Bales -Clark has provided a high level of commitment to her work performance as a thorough and conscientious employee and received three Life Save Awards during her tenure; and WHEREAS, Ms. Bales -Clark has provided the Emergency Communications Center and Chesterfield County with 32 years of loyal and dedicated service; and WHEREAS, Chesterfield County and the Board of Supervisors thank Ms. Bales -Clark for her diligent service. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes Ms. Wendy Bales -Clark, and extends on behalf of its members and the citizens of Chesterfield County, appreciation for her service to the county, congratulations upon her retirement, and best wishes for a long and happy retirement. Ayes: Haley, Elswick, Jaeckle, Winslow and Holland. Nays: None. 19-22 01/23/19 P] F P] A 12.C.1.a.2. DEPUTY FIRST CLASS EDWARD M. MILES, III, SHERIFF'S OFFICE On motion of Ms. Jaeckle, seconded by Mr. Winslow, the Board adopted the following resolution: WHEREAS, Deputy First Class Edward M. Miles II joined the Chesterfield County Sheriff's Office as a Booking Technician under Sheriff Clarence G. Williams, Jr. and faithfully served Sheriff Dennis S. Proffitt, and current Sheriff Karl S. Leonard; and WHEREAS, Deputy First Class Miles has faithfully served Chesterfield County for 23 years; and WHEREAS, Deputy First Class Miles was hired on December 4, 1995, and was assigned to the Booking Section as a Booking Technician with the Chesterfield Police Department; and WHEREAS, Deputy First Class Miles was transferred to the Booking Section as a Booking Technician with the Chesterfield Sheriff's Office in June 2005, and he obtained all certifications as a Fingerprint Technician, VCIN Operator, and Breathalyzer Operator; and WHEREAS, Deputy First Class Miles was transferred to the training academy as a Recruit to train to become a Deputy Sheriff in January 2006; and WHEREAS, Deputy First Class Miles was transferred to the Jail in August 2006; the Courts Section in December 2007; the Civil Process Section in August 2008; and to the Courts Holding Section in July 2015; and WHEREAS, in March 2010, Deputy First Class Miles met all requirements to qualify as a Deputy First Class; and WHEREAS, through the years, Deputy First Class Miles has supported Chesterfield County, the Sheriff's Office and county citizens through participation in numerous committees such as the Seniors in Touch program, Special Olympics, Project Life Savers, and the Sheriff's Office Advisory Committee; and WHEREAS, Deputy First Class Miles has aided in ensuring that employees of the Sheriff's Office meet the highest standards by serving as a field training officer; as a General Instructor, and as a Taser Operator; and WHEREAS, Deputy First Class Miles received numerous letters of appreciation and commendation for his dedication and service to the employees and citizens of Chesterfield County; and WHEREAS, Deputy First Class Miles was selected as Employee of the Quarter in 2010; and WHEREAS, Deputy First Class Miles has served with commitment, honor, and bravery after the vehicle he was conducting off-duty law enforcement security came under fire on May 11, 2015; thankfully escaping bodily injury, Deputy First Class Miles returned to his security post only five days after the event, demonstrating his work ethic, drive, and tenacity. 19-23 01/23/19 NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes the outstanding contributions of Deputy First Class Edward M. Miles II, expresses the appreciation of all residents for his service to Chesterfield County and extends appreciation for his dedicated service to the county and congratulations upon his retirement, as well as best wishes for a long and happy retirement. Ayes: Haley, Elswick, Jaeckle, Winslow and Holland. Nays: None. 12.C.1.a.3. CORPORAL DONALD W. GULICK, POLICE DEPARTMENT On motion of Ms. Jaeckle, seconded by Mr. Winslow, the Board adopted the following resolution: WHEREAS, Corporal Donald W. Gulick retired from the Chesterfield County Police Department on January 1, 2019, after providing over 34 years of quality service to the residents of Chesterfield County; and WHEREAS, Corporal Gulick faithfully served the county as a Patrol Officer, Senior Police Officer, Master Police Officer, Career Police Officer, and Corporal; and WHEREAS, during his tenure, Corporal Gulick has also served as an ID Technician, Field Training Officer, School Resource Officer, General Instructor, Desk Officer, and South Division Administrative Corporal; and WHEREAS, in addition to his regular responsibilities, Corporal Gulick assisted with the mobile radio installation project and the opening of the new Falling Creek police station, and his excellent logistical skills were instrumental in the success of both projects; and WHEREAS, Corporal Gulick consistently was praised for his approachable demeanor, willingness to provide assistance whenever possible, and for delivering excellent customer service; and WHEREAS, Corporal Gulick willingly shared his extensive knowledge, veteran advice and guidance with new and more junior officers, mentoring them in their development; and WHEREAS, Corporal Gulick is recognized for his strong work ethic, his teamwork and his excellent communications and human relations skills, all of which he has utilized within the Police Department and in assisting residents of Chesterfield County during his career; and WHEREAS, Corporal Gulick has received numerous letters of commendation, thanks and appreciation for services rendered; and WHEREAS, Corporal Gulick has provided the Chesterfield County Police Department with many years of loyal and dedicated service; and WHEREAS, Chesterfield County and the Board of Supervisors will miss Corporal Gulick's diligent service. 19-24 01/23/19 It P] A NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes Corporal Donald W. Gulick and extends on behalf of its members and the residents of Chesterfield County, appreciation for his service to the county, congratulations upon his retirement, and best wishes for a long and happy retirement. Ayes: Haley, Elswick, Jaeckle, Winslow and Holland. Nays: None. 12.C.1.a.4. CORPORAL JOHN B. JAMES, JR., POLICE DEPARTMENT On motion of Ms. Jaeckle, seconded by Mr. Winslow, the Board adopted the following resolution: WHEREAS, Corporal John B. James, Jr. will retire from the Chesterfield County Police Department on February 1, 2019, after providing 20 years of quality service to the residents of Chesterfield County; and WHEREAS, Corporal James faithfully served the county as a Patrol Officer, Senior Police Officer, Master Police Officer, Career Police Officer, and Corporal; and WHEREAS, during his tenure, Corporal James has also served as an Evidence Technician, Motorcycle Officer, Crash Team Investigator, Marine Patrol Officer, Evidence Technician and Desk Officer; and WHEREAS, Corporal James was federally certified as a commercial motor vehicle inspector; and WHEREAS, Corporal James is an excellent communicator and an effective and professional front desk officer who represents the Police Department well; and WHEREAS, Corporal James was the recipient of a Life Saving Award for his response upon arriving on the scene of a serious accident, immediately administering CPR to a woman with no pulse who was lying on the ground outside the vehicle, and due to the combined efforts of Corporal James and a fellow officer, after several minutes, a pulse was detected and the victim began breathing on her own; and WHEREAS, Corporal James earned an Achievement Award for his participation with other officers and the FBI in an extensive investigation into counterfeit items and money laundering that yielded over $100,000 in counterfeit products, fake IDs and illegal documents, and the team's efforts resulted in nine suspects being arrested on 21 felony charges; and WHEREAS, Corporal James is recognized for his excellent communications skills, his human relations skills, and his teamwork, all of which he has utilized within the Police Department and in assisting residents of Chesterfield County during his career; and WHEREAS, Corporal James has received numerous letters of commendation, thanks and appreciation for services rendered; and 19-25 01/23/19 WHEREAS, Corporal James has provided the Chesterfield County Police Department with many years of loyal and dedicated service; and WHEREAS, Chesterfield County and the Board of Supervisors will miss Corporal James' diligent service. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes Corporal John B. James, Jr. and extends on behalf of its members and the residents of Chesterfield County, appreciation for his service to the county, congratulations upon his retirement, and best wishes for a long and happy retirement. Ayes: Haley, Elswick, Jaeckle, Winslow and Holland. Nays: None. 12.C.1.a.5. CORPORAL BRADLEY A. OZMORE, POLICE DEPARTMENT On motion of Ms. Jaeckle, seconded by Mr. Winslow, the Board adopted the following resolution: WHEREAS, Corporal Bradley A. Ozmore will retire from the Chesterfield County Police Department on February 1, 2019, after providing 21 years of quality service to the residents of Chesterfield County; and WHEREAS, Corporal Ozmore faithfully served the county as a Patrol Officer, Senior Police Officer, Master Police Officer, Sergeant, Career Police Officer, and Corporal; and WHEREAS, during his tenure, Corporal Ozmore has also served as a Field Training Officer, Evidence Technician, and as a member of the Honor Guard and Special Response Unit; and WHEREAS, Corporal Ozmore was the recipient of a Life Saving Award for his actions when he responded to a drowning call where a child had slipped and struck his head before falling into a pool and was under water for approximately 60 seconds; Corporal Ozmore removed the child, who was not breathing, from the babysitter's arms and delivered several back blows and abdominal thrust until the toddler began breathing on his own, was transported to the hospital for treatment and was released the next day, fully recovered; and WHEREAS, Corporal Ozmore received a Life Saving Award for his response during a house fire call where a wheelchair- bound adult was trapped on the second floor of a home; a fellow officer, aided by a citizen, was able to carry the victim to the bottom of the stairs; Corporal Ozmore cleared a path out of the smoke-filled house and assisted in carrying the man to rescue personnel; and due to their heroic efforts, further injury to the victim was prevented and a tragedy avoided; and WHEREAS, Corporal Ozmore is recognized for his excellent communications skills, his human relations skills, and his teamwork, all of which he has utilized within the Police Department and in assisting residents of Chesterfield County during his career; and 19-26 01/23/19 Ic It It 14 A WHEREAS, Corporal Ozmore has received numerous letters of commendation, thanks and appreciation for services rendered; and WHEREAS, Corporal Ozmore has provided the Chesterfield County Police Department with many years of loyal and dedicated service; and WHEREAS, Chesterfield County and the Board of Supervisors will miss Corporal Ozmore' diligent service. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes Corporal Bradley A. Ozmore and extends on behalf of its members and the residents of Chesterfield County, appreciation for his service to the county, congratulations upon his retirement, and best wishes for a long and happy retirement. Ayes: Haley, Elswick, Jaeckle, Winslow and Holland. Nays: None. 12.C.1.a.6. DEPUTY FIRST CLASS MINNIE M. WINSTON, SHERIFF'S OFFICE On motion of Ms. Jaeckle, seconded by Mr. Winslow, the Board adopted the following resolution: WHEREAS, Deputy First Class Minnie M. Winston has faithfully served Chesterfield County for over 15 years; and WHEREAS, on October 14, 2002, Deputy First Class Winston joined the Chesterfield County Sheriff's Office as a deputy assigned to the Corrections Bureau under Sheriff Clarence G. Williams, Jr., and faithfully served Sheriff Dennis S. Proffitt, Sr. and current Sheriff Karl S. Leonard; and WHEREAS, Deputy First Class Winston has demonstrated her versatility, skill and strong work ethic in a wide range of departmental assignments in both the Correctional and Court Services sections of the department, including stints as the jury officer and in Classification; and WHEREAS, Deputy First Class Winston received several letters of appreciation and commendation for her dedication and service to the employees and citizens of Chesterfield County; and WHEREAS, Deputy First Class Winston has been actively involved in supporting the Virginia Special Olympics and Christmas Mother programs; and WHEREAS, Deputy First Class Winston was selected as Employee of the Quarter in June 2011; and WHEREAS, Deputy First Class Winston received a Unit Citation as part of the search team sent to assist law enforcement and civilian volunteers in the search for missing University of Virginia student, Hannah Graham; and WHEREAS, in November 2014, Deputy First Class Winston met all requirements to qualify as a Deputy First Class; and 19-27 01/23/19 WHEREAS, Deputy First Class Winston has aided in ensuring that employees of the Sheriff's Office meet the highest standards by serving as a field training officer. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes the outstanding contributions of Deputy First Class Minnie M. Winston, expresses the appreciation of all residents for her service to Chesterfield County and extends appreciation for her dedicated service to the county and congratulations upon her retirement, as well as best wishes for a long and happy retirement. Ayes: Haley, Elswick, Jaeckle, Winslow and Holland. Nays: None. 12.C.1.b. RECOGNIZING MR. DAVID MATHEWS FOR HIS SERVICE AS A MEMBER OF THE GREATER RICHMOND TRANSIT COMPANY BOARD OF DIRECTORS On motion of Ms. Jaeckle, seconded by Mr. Winslow, the Board adopted the following resolution: WHEREAS, Mr. David Mathews has served as a Chesterfield County representative to the GRTC Transit System Board of Directors for twenty-nine years and served as Vice -Chairman and Chairman during the 2012-2013 term; and WHEREAS, Mr. Mathews was a dedicated member of the GRTC Transit System Board of Directors who kept the Richmond Region foremost in his thoughts and actions; and WHEREAS, Mr. Mathews' business and finance skills enabled him to provide wise counsel in matters pertaining to the Board; and WHEREAS, Mr. Mathews includes among many accomplishments during his tenure on the GRTC Transit System Board of Directors the implementation of C -VAN for welfare -to -work participants; a more accessible fleet for the elderly and disabled; reduced vehicle emissions through the use compressed natural gas vehicles, earning GRTC two Green Fleet awards; the American Public Transportation Association 2008 award of "the best transit company" in North America; local and express service expansion in the region; the use of technology for improvements to scheduling, real-time bus information, fare purchase and collection systems; the establishment of the new GRTC Transit System Corporate Headquarters; and the initiation of the region's first bus rapid transit line known as the GRTC Pulse; and WHEREAS, Mr. Mathews has faithfully and diligently performed the duties assigned to him as a member of the Board; consistently demonstrating leadership, understanding, and commitment to the issues coming before the GRTC Transit System Board during his tenure. NOW THEREFORE BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes Mr. David Mathews, and expresses appreciation for his valuable time and commitment to Chesterfield County while serving on the GRTC Transit System Board. Ayes: Haley, Elswick, Jaeckle, Winslow and Holland. Nays: None. 19-28 01/23/19 P] P] A A 12.C.1.c. RECOGNIZING THE MIDLOTHIAN ROTARY ON THEIR 35TH ANNIVERSARY On motion of Ms. Jaeckle, seconded by Mr. Winslow, the Board adopted the following resolution: WHEREAS, there are over 35,000 Rotary Clubs and more than 1.2 million members worldwide in Rotary International, one of the largest service club organizations in the world; and WHEREAS, the mission of Rotary International is to unite people in service to others, taking action to create lasting change across the globe, in our communities, and in ourselves; promote high ethical standards; advance world understanding; and serve as a beacon of goodwill and peace through fellowship of business, professional and community leaders; and WHEREAS, Rotary International has a strong record of passion, energy, and intelligence to improve the standing of all human beings from literacy to fresh water access to a relentless commitment to end polio on Earth; and WHEREAS, the Rotary Club of Midlothian, Virginia, USA was founded in 1983; and WHEREAS, the Midlothian Rotary Club is a member of Rotary International; and WHEREAS, the Midlothian Rotary Club values its friendship and partnerships with its local sister clubs: Brandermill, Chester, Bon Air, Huguenot Trail, James River and Powhatan Rotary Clubs; and WHEREAS, Midlothian Rotary Club members include citizens, business owners and local leaders who coordinate projects to benefit their community; and WHEREAS, the Midlothian Rotary Club has raised more than $2.7 million for charities supporting local children, families, and the elderly through its ever -popular Magnificent Midlothian Food Festival and other charitable events; and WHEREAS, among the local organizations and charities that have benefited from the fundraising activities of the Midlothian Rotary Club are RAMPS, Girls on the Run of Greater Richmond, AMP Metro Richmond, Peter Paul Development Center, Chesterfield CASA, MEGA Mentors, The Fellowship of Christian Athletes, Elijah House, Riverside School, Positive Vibe Foundation, Midlothian YMCA, SAFE, Chesterfield CASA, Communities in Schools, Gap4Lyfe Mentoring Program, Virginia Mentoring Partnership, Families of the Wounded, FeedMore Food Bank/Meals on Wheels, the Midlothian and Manchester YMCA Bright Beginnings programs, Safe Harbor Domestic Violence Shelter, St. James' Children's Center, Camp Brady Saunders Boy Scouts program; and numerous others, numerous scholarships and other impactful and worthy causes; and WHEREAS, in partnership with Chesterfield County Public Schools, the Midlothian Rotary Club has faithfully sponsored the Student of the Year Banquet since its inception; and 19-29 01/23/19 WHEREAS, the Midlothian Rotary Club distributes dictionaries to students in Chesterfield County Public Schools; and WHEREAS, Midlothian Rotarians sponsor students in Chesterfield County high schools to attend the Rotary Youth Leadership Awards; and WHEREAS, Midlothian Rotarians sponsor Group Study Exchange teams from other Rotary Districts and countries; and WHEREAS, in 2018, the Midlothian Rotary Club planted 125 native trees at River City Sportsplex to beautify and enhance a County park, clean the air, and prevent rainwater runoff; and WHEREAS, in 2018, Midlothian Rotary Club volunteered a day of service to construct a new home in Richmond in coordination with Habitat for Humanity; and WHEREAS, in 2018, the Midlothian Rotary Club volunteered a day of service to construct ramps for disabled citizens in Chesterfield in coordination with RAMPS; and WHEREAS, in 2018, the Midlothian Rotary Club volunteered a day of service to pack over 40,000 meals to meet the nutritional needs of those without means or sustenance; and NOW THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 23rd day of January 2019, on behalf of all Chesterfield County residents, offers congratulations to the Midlothian Rotary Club on the 35th year of its founding, expresses appreciation for the many charitable efforts by Midlothian Rotary Club members, their continued partnership and goodwill, and extends best wishes for continued service and success. AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented to the Midlothian Rotary Club, and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. Ayes: Haley, Elswick, Jaeckle, Winslow and Holland. Nays: None. 12.C.2. TRANSFER SAVINGS FROM BEULAH AND ENON ELEMENTARY SCHOOL PROJECTS TO MANCHESTER MIDDLE AND HARROWGATE ELEMENTARY PROJECTS On motion of Ms. Jaeckle, seconded by Mr. Winslow, the Board authorized the transfer of $1,000,000 savings from the Beulah Elementary School project and $1,170,600 from the Enon Elementary School project to the Manchester Middle project, which will increase this project budget by $2,170,600; and authorized the transfer of $1,200,000 savings from the Enon Elementary School project to the Harrowgate Elementary project, which will restore the project budget to $34,677,100. Ayes: Haley, Elswick, Jaeckle, Winslow and Holland. Nays: None. 19-30 01/23/19 Ic 12.C.3. AUTHORIZATION TO APPLY FOR GRANTS 12.C.3.a. TO INITIATE A TRANSIT DEMONSTRATION PROJECT ALONG ROUTE 1/301 On motion of Ms. Jaeckle, seconded by Mr. Winslow, the Board authorized the County Administrator to apply for grants to initiate a transit demonstration project along Route 1/301 per the recommendations of the Northern Jefferson Davis Special Area Plan Implementation Committee. Ayes: Jaeckle, Haley, Winslow, Holland and Elswick. Nays: None. 12.C.3.b. TO IMPROVE THE ETTRICK TRAIN STATION On motion of Ms. Jaeckle, seconded by Mr. Winslow, the Board authorized the County Administrator to apply for grants to improve the Ettrick Train Station; to execute required agreements; and, if successful, to appropriate grant funding up to the amount awarded. Ayes: Haley, Elswick, Jaeckle, Winslow and Holland. Nays: None. 12.C.4. AUTHORIZATION TO PROCEED WITH RIGHT-OF-WAY ACQUISITION ON HAPPY HILL ROAD On motion of Ms. Jaeckle, seconded by Mr. Winslow, the Board authorized the County Administrator to proceed with right-of- way acquisition at 15101 Happy Hill Road, including advertisement of an eminent domain public hearing if necessary, and to accept the conveyance of right-of-way and easements that are acquired. Ayes: Haley, Elswick, Jaeckle, Winslow and Holland. Nays: None. 12.C.5. APPROVAL OF CITIZEN INFORMATION AND RESOURCES' TITLE VI PLAN On motion of Ms. Jaeckle, seconded by Mr. Winslow, the Board approved Citizen Information and Resources' Title VI Plan, which incorporates nondiscrimination policies and practices in providing transportation services to the public. Ayes: Haley, Elswick, Jaeckle, Winslow and Holland. Nays: None. 12.C.6. ESTABLISHMENT OF AN OPIOID OVERDOSE FATALITY REVIEW TEAM On motion of Ms. Jaeckle, seconded by Mr. Winslow, the Board deemed the existing Heroin/Opioid Steering Committee to be an overdose fatality review team as authorized by Virginia Code Section 32.1-83.7, and authorized the County Attorney to establish any rules, procedures, or confidentiality agreements required by law. Ayes: Haley, Elswick, Jaeckle, Winslow and Holland. Nays: None. 19-31 01/23/19 12.C.7. ACCEPTANCE OF STATE ROADS On motion of Ms. Jaeckle, seconded by Mr. Winslow, the Board adopted the following resolution: WHEREAS, the street described below is shown on a plat recorded in the Clerk's Office of the Circuit Court of Chesterfield County; and WHEREAS, the Resident Engineer for the Virginia Department of Transportation has advised this Board the street meets the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportation. NOW, THEREFORE, BE IT RESOLVED, that this Board requests the Virginia Department of Transportation to add the street described below to the secondary system of state highways, pursuant to Section 33.2-705, Code of Virginia, and the Department's Subdivision Street Requirements. AND, BE IT FURTHER RESOLVED, that this Board guarantees a clear and unrestricted right-of-way, as described, and any necessary easements for cuts, fills and drainage. AND, BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident Engineer for the Virginia Department of Transportation. Project/Subdivision: South Chester Forest Type Change to the Secondary System miles of State Highways: Addition Reason for Change: New Subdivision Street Pursuant to Code of Virginia Statute: §33.2-705 Street Name and/or Route Number ► Wells Ridge Court, State Route Number 8050 From: South Chester Road, (Route 616) To: The cul-de-sac, a distance of: 0.15 miles. Recordation Reference: Plat Book 240, Page 75 Right of Way width (feet) = 50 And, further, the Board adopted the following resolution: WHEREAS, the street described below is shown on a plat recorded in the Clerk's Office of the Circuit Court of Chesterfield County; and WHEREAS, the Resident Engineer for the Virginia Department of Transportation has advised this Board the street meets the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportation. NOW, THEREFORE, BE IT RESOLVED, that this Board requests the Virginia Department of Transportation to add the street described below to the secondary system of state highways, pursuant to Section 33.2-705, Code of Virginia, and the Department's Subdivision Street Requirements. AND, BE IT FURTHER RESOLVED, that this Board guarantees a clear and unrestricted right-of-way, as described, and any necessary easements for cuts, fills and drainage. 19-32 01/23/19 D lk A AND, BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident Engineer for the Virginia Department of Transportation. Project/Subdivision: Amberleigh Section 3 Type Change to the Secondary System miles of State Highways: aAAitinn Reason for Change: New Subdivision Street Pursuant to Code of Virginia Statute: §33.2-705 Street Name and/or Route Number ► Amberleigh Circle, State Route Number 7051 From: 0.05 miles west of Amberleigh Boulevard, (Route 5879) To: Existing Amberleigh Circle End of Maintenance, (Route 7051), a distance of: 0.12 miles. Recordation Reference: Plat Book 166, Page 23 Right of Way width (feet) = 50 And, further, the Board adopted the following resolution: WHEREAS, the streets described below are shown on a plat recorded in the Clerk's Office of the Circuit Court of Chesterfield County; and WHEREAS, the Resident Engineer for the Virginia Department of Transportation has advised this Board the streets meet the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportation. NOW, THEREFORE, BE IT RESOLVED, that this Board requests the Virginia Department of Transportation to add the streets described below to the secondary system of state highways, pursuant to Section 33.2-705, Code of Virginia, and the Department's Subdivision Street Requirements. AND, BE IT FURTHER RESOLVED, that this Board guarantees a clear and unrestricted right-of-way, as described, and any necessary easements for cuts, fills and drainage. AND, BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident Engineer for the Virginia Department of Transportation. Project/Subdivision: Pine Valley at Magnolia Green Section 1 Type Change to the Secondary System miles of State Highways: AAA f -i nn Reason for Change: New Subdivision Street Pursuant to Code of Virginia Statute: §33.2-705 Street Name and/or Route Number ► Great Falls Circle, State Route Number 8048 From: Glen Falls Crossing, (Route 7963) To: Twin Falls Lane, (Route 8049), a distance of: 0.13 miles. Recordation Reference: Plat Book 235, Page 88 Right of Way width (feet) = 50 ► Great Falls Circle, State Route Number 8048 From: Twin Falls Lane, (Route 8049) To: The cul-de-sac, a distance of: 0.08 miles. Recordation Reference: Plat Book 235, Page 88 Right of Way width (feet) = 50 19-33 01/23/19 ► Twin Falls Lane, State Route Number 8049 From: Great Falls Circle, (Route 8048) To: The End of Maintenance, a distance of: 0.03 miles. Recordation Reference: Plat Book 235, Page 88 Right of Way width (feet) = 50 ► Glen Falls Crossing, State Route Number 7963 From: 0.02 miles north of Woolridge Road, (Route 7766) To: Great Falls Circle, (Route 8048), a distance of: 0.06 miles. Recordation Reference: Plat Book 235, Page 88 Right of Way width (feet) = 50 ► Great Falls Circle, State Route Number 8048 From: Glen Falls Crossing, (Route 7963) To: The cul-de-sac, a distance of: 0.05 miles. Recordation Reference: Plat Book 235, Page 88 Right of Way width (feet) = 50 And, further, the Board adopted the following resolution: WHEREAS, the streets described below are shown on a plat recorded in the Clerk's Office of the Circuit Court of Chesterfield County; and WHEREAS, the Resident Engineer for the Virginia Department of Transportation has advised this Board the streets meet the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportation. NOW, THEREFORE, BE IT RESOLVED, that this Board requests the Virginia Department of Transportation to add the streets described below to the secondary system of state highways, pursuant to Section 33.2-705, Code of Virginia, and the Department's Subdivision Street Requirements. AND, BE IT FURTHER RESOLVED, that this Board guarantees a clear and unrestricted right-of-way, as described, and any necessary easements for cuts, fills and drainage. AND, BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident Engineer for the Virginia Department of Transportation. Stafford Park at Magnolia Green Section 2 Project/Subdivision: Stafford Park at Magnolia Green Section 2 Type Change to the Secondary System miles of State Highways: Reason for Change: New Subdivision Street Pursuant to Code of Virginia Statute: §33.2-705 Street Name and/or Route Number ► Stafford Park Pointe, State Route Number 7969 From: The End of Maintenance Stafford Park Pointe, (Route 7969) To: The cul-de-sac, a distance of: 0.02 miles. Recordation Reference: Plat Book 245, Page 8 Right of Way width (feet) = 50 19-34 01/23/19 It Ic F A ► Silver Farm Drive, State Route Number 8047 From: Stafford Park Drive, (Route 7964) To: The End of Maintenance, a distance of: 0.01 miles. Recordation Reference: Plat Book 245, Page 8 Right of Way width (feet) = 50 ► Stafford Park Drive, State Route Number 7964 From: 0.01 miles east of Signature Trail, (Route 8046) To: Silver Farm Drive, (Route 8047), a distance of: 0.05 miles. Recordation Reference: Plat Book 245, Page 8 Right of Way width (feet) = 50 ► Stafford Park Drive, State Route Number 7964 From: Silver Farm Drive, (Route 8047) To: The cul-de-sac, a distance of: 0.15 miles. Recordation Reference: Plat Book 245, Page 8 Right of Way width (feet) = 50 And, further, the Board adopted the following resolution: WHEREAS, the streets described below are shown on a plat recorded in the Clerk's Office of the Circuit Court of Chesterfield County; and WHEREAS, the Resident Engineer for the Virginia Department of Transportation has advised this Board the streets meet the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportation. NOW, THEREFORE, BE IT RESOLVED, that this Board requests the Virginia Department of Transportation to add the streets described below to the secondary system of state highways, pursuant to Section 33.2-705, Code of Virginia, and the Department's Subdivision Street Requirements. AND, BE IT FURTHER RESOLVED, that this Board guarantees a clear and unrestricted right-of-way, as described, and any necessary easements for cuts, fills and drainage. AND, BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident Engineer for the Virginia Department of Transportation. Project/Subdivision: Westerleigh Parkway Phase II TvAe Chanae to the Secondary System miles of State Highways: Addition Reason for Change: New Subdivision Street Pursuant to Code of Virginia Statute: §33.2-705 Street Name and/or Route Number ► Westerleigh Parkway, State Route Number 7495 From: Crosswycke Drive, (Route 7629) To: The End of Maintenance, a distance of: 0.01 miles. Recordation Reference: Deed Book 8240, Page 237 Right of Way width (feet) = 90 ► Westerleigh Parkway, State Route Number 7495 From: Easter Road, (Route 7651) To: Crosswycke Drive, (Route 7629), a distance of: 0.12 miles. Recordation Reference: Deed Book 8240, Page 237 Right of Way width (feet) = 90 19-35 01/23/19 No. Easter Road, State Route Number 7651 From: Westerleigh Parkway, (Route 7495) To: Existing Easter Road, (Route 7651), a distance of: 0.01 miles. Recordation Reference: Deed Book 8240, Page 237 Right of Way width (feet) = 50 No. Westerleigh Parkway, State Route Number 7495 From: Cabretta Drive, (Route 7496) To: 0.08 miles west of Cabretta Drive, (Route 7496), a distance of: 0.08 miles. Recordation Reference: Deed Book 8240, Page 237 Right of Way width (feet) = 90 ► Westerleigh Parkway, State Route Number 7495 From: 0.08 miles west of Cabretta Drive, (Route 7496) To: Easter Road, (Route 7651), a distance of: 0.12 miles. Recordation Reference: Deed Book 8240, Page 237 Right of Way width (feet) = 90 And, further, the Board adopted the following resolution: WHEREAS, the streets described below are shown on a plat recorded in the Clerk's Office of the Circuit Court of Chesterfield County; and WHEREAS, the Resident Engineer for the Virginia Department of Transportation has advised this Board the streets meet the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportation. NOW, THEREFORE, BE IT RESOLVED, that this Board requests the Virginia Department of Transportation to add the streets described below to the secondary system of state highways, pursuant to Section 33.2-705, Code of Virginia, and the Department's Subdivision Street Requirements. AND, BE IT FURTHER RESOLVED, that this Board guarantees a clear and unrestricted right-of-way, as described, and any necessary easements for cuts, fills and drainage. AND, BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident Engineer for the Virginia Department of Transportation. Pamilla at Magnolia Green Section 1, Portion of Project/Subdivision: Palmilla at Magnolia Green Section 1, Portion of Type Change to the Secondary System miles of State Highways: Addition Reason for Change: New Subdivision Street Pursuant to Code of Virginia Statute: §33.2-705 Street Name and/or Route Number ► Stafford Park Drive, State Route Number 7964 From: 0.01 miles southwest of Stafford Park Pointe, (Route 7969) To: Signature Trail (Route 8046), a distance of: 0.08 miles. Recordation Reference: Plat Book 243, Page 7 Right of Way width (feet) = 50 19-36 01/23/19 PE P] A ► Signature Trail, State Route Number 8046 From: Stafford Park Drive, (Route 7964) To: The End of Maintenance, a distance of: 0.01 miles. Recordation Reference: Plat Book 243, Page 7 Right of Way width (feet) = 50 ► Stafford Park Drive, State Route Number 7964 From: Signature Trail (Route 8046) To: The End of Maintenance, a distance of: 0.01 miles. Recordation Reference: Plat Book 243, Page 7 Right of Way width (feet) = 50 Ayes: Haley, Elswick, Jaeckle, Winslow and Holland. Nays: None. 12.C.8. DESIGNATION OF RIGHT OF WAY ALONG HALLOWAY AVENUE FOR THE NEW MATOACA ELEMENTARY SCHOOL On motion of Ms. Jaeckle, seconded by Mr. Winslow, the Board designated right of way along Halloway Avenue for the new Matoaca Elementary School and authorized the County Administrator to execute the designation. (It is noted a copy of the plat is filed with the papers of this Board.) Ayes: Haley, Elswick, Jaeckle, Winslow and Holland. Nays: None. 12.C.9. REQUEST TO QUITCLAIM A PORTION OF A VARIABLE WIDTH SWM/BMP EASEMENT ACROSS THE PROPERTY OF RIVINGTON ASSOCIATES, LLC On motion of Ms. Jaeckle, seconded by Mr. Winslow, the Board authorized the Chairman of the Board of Supervisors and the County Administrator to execute a quitclaim deed to vacate a portion of a variable width SWM/BMP easement across the property of Rivington Associates, LLC. (It is noted a copy of the plat is filed with the papers of this Board.) Ayes: Haley, Elswick, Jaeckle, Winslow and Holland. Nays: None. 12.C.10. ACCEPTANCE OF PARCELS OF LAND 12.C.10.a. ALONG STURBRIDGE DRIVE FROM GEORGE J. MALOOF AND MARY FRANCES MALOOF, SOLE DIRECTORS AND SHAREHOLDERS OF THE LIQUIDATED CORPORATION KNOWN AS G.M. DEVELOPMENT CORPORATION On motion of Ms. Jaeckle, seconded by Mr. Winslow, the Board accepted the conveyance of a parcel of land containing 0.085 acres, more or less, along Sturbridge Drive from George J. Maloof and Mary Frances Maloof, sole Directors and Shareholders of the liquidated corporation known as G.M. Development Corporation and authorized the County Administrator to execute the deed. (It is noted a copy of the plat is filed with the papers of this Board.) Ayes: Haley, Elswick, Jaeckle, Winslow and Holland. Nays: None. 19-37 01/23/19 12.C.10.b. ADJACENT TO CHARTER COLONY PARKWAY FROM RP2B, LLC On motion of Ms. Jaeckle, seconded by Mr. Winslow, the Board accepted the conveyance of three parcels of land containing a total of 0.88 acres adjacent to Charter Colony Parkway from RP2B, LLC and authorized the County Administrator to execute the deed. (It is noted a copy of the plat is filed with the papers of this Board.) Ayes: Haley, Elswick, Jaeckle, Winslow and Holland. Nays: None. 12.C.10.c. ADJACENT TO CHARTER COLONY PARKWAY FROM COMMONWEALTH FOUNDATION FOR CANCER RESEARCH On motion of Ms. Jaeckle, seconded by Mr. Winslow, the Board accepted the conveyance of a parcel of land containing 0.05 acres adjacent to Charter Colony Parkway from Commonwealth Foundation for Cancer Research and authorized the County Administrator to execute the deed. (It is noted a copy of the plat is filed with the papers of this Board.) Ayes: Haley, Elswick, Jaeckle, Winslow and Holland. Nays: None. 12.C.10.d. ALONG JEFFERSON DAVIS HIGHWAY FROM QSR REALTY PARTNERS, LLC On motion of Ms. Jaeckle, seconded by Mr. Winslow, the Board accepted the conveyance of a parcel of land containing 0.191 acres along Jefferson Davis Highway from QSR Realty Partners, LC and authorized the County Administrator to execute the deed. (It is noted a copy of the plat is filed with the papers of this Board.) Ayes: Haley, Elswick, Jaeckle, Winslow and Holland. Nays: None. 12.C.10.e. ALONG HICKORY ROAD AND HALLOWAY AVENUE FROM MOUNT CALVARY BAPTIST CHURCH On motion of Ms. Jaeckle, seconded by Mr. Winslow, the Board accepted the conveyance of a parcel of land containing 0.629 acres along Hickory Road and Halloway Avenue from Mount Calvary Baptist Church and authorized the County Administrator to execute the deed. (It is noted a copy of the plat is filed with the papers of this Board.) Ayes: Haley, Elswick, Jaeckle, Winslow and Holland. Nays: None. 19-38 01/23/19 PE Ic F A 21 12.C.11. INITIATE AN APPLICATION FOR A CONDITIONAL USE TO PERMIT GOVERNMENT OFFICE USE, AND A CONDITIONAL USE PLANNED DEVELOPMENT TO PERMIT ORDINANCE EXCEPTIONS ON PROPERTY LOCATED ON BEULAH ROAD (OLD BEULAH ELEMENTARY SCHOOL) On motion of Ms. Jaeckle, seconded by Mr. Winslow, the Board initiated an application for a conditional use to permit government office use, and a conditional use planned development for ordinance exceptions on 16.2 acres located at 4216 Beulah Road, identified as Tax ID 782-680-4073, appointed Darlene Lathrop, Capital Projects Manager, as the agent for the Board, and waived disclosure requirements. Ayes: Haley, Elswick, Jaeckle, Winslow and Holland. Nays: None. 12.C.12. ADOPTION OF GUIDELINES AND PROCEDURES PURSUANT TO THE PUBLIC-PRIVATE TRANSPORTATION ACT On motion of Ms. Jaeckle, seconded by Mr. Winslow, the Board adopted Guidelines and Procedures Pursuant to the Public - Private Transportation Act of 1995, as amended (Code of Virginia Sections 33.2-1800 et seq.) (It is noted a copy of the guidelines and procedures are filed with the papers of this Board.) Ayes: Haley, Elswick, Jaeckle, Winslow and Holland. Nays: None. 12.C.13. APPROPRIATION OF FUNDING FOR PROCUREMENT OF ELECTION EQUIPMENT On motion of Ms. Jaeckle, seconded by Mr. Winslow, the Board appropriated $630,000 of reserves from prior year results of operations to procure election equipment. Ayes: Haley, Elswick, Jaeckle, Winslow and Holland. Nays: None. 12.C.14. SET DATE FOR PUBLIC HEARING TO CONSIDER AN ORDINANCE PERMITTING THE OPERATION OF GOLF CARTS ON THE INTERNAL ROADS AT LUCY CORR VILLAGE On motion of Ms. Jaeckle, seconded by Mr. Winslow, the Board set the date of February 27, 2019, for a public hearing to consider an ordinance to permit the operation of golf carts on the internal roads at Lucy Corr Village. Ayes: Haley, Elswick, Jaeckle, Winslow and Holland. Nays: None. 13. FIFTEEN -MINUTE CITIZEN COMMENT PERIOD ON UNSCHEDULED MATTERS Mr. Mike Uzel, Bermuda District resident, expressed concerns relative to the developing timeline for the new Harrowgate Park, which he presented to the Board. Ms. Elizabeth Florek addressed the Board relative to a proposed amendment regarding equal rights. 19-39 01/23/19 14. DEFERRED ITEMS There were no deferred items at this time. 15. REQUESTS FOR MANUFACTURED HOME PERMITS AND REZONING PLACED ON THE CONSENT AGENDA TO BE HEARD IN THE FOLLOWING ORDER: - WITHDRAWALS/DEFERRALS - CASES WHERE THE APPLICANT ACCEPTS THE RECOMMENDATION AND THERE IS NO OPPOSITION - CASES WHERE THE APPLICANT DOES NOT ACCEPT THE RECOMMENDATION AND/OR THERE IS PUBLIC OPPOSITION WILL BE HEARD AT SECTION 17 Ms. Haley made a request to move Case 16SN0694 to the end of the evening's agenda. 19SN0561 In Clover Hill Magisterial District, Youngblood Properties LLC (project commonly known as Adkins village) requests amendment of zoning approval (Case 04SN0286) to amend cash proffers and buffer requirements and amendment of zoning district map on 7.6 acres fronting 185 feet on the southeast line of Adkins Road and 660 feet on the southwest line of Reams Road. Density will be controlled by zoning conditions or ordinance standards. The Comprehensive Plan suggests the property is appropriate for Suburban Residential II use (maximum 2.0 to 4.0 dwellings per acres). Tax ID 750-701- 2244. Mr. Andy Gillies presented a summary of Case 19SN0561 and stated both the Planning Commission and staff recommended approval and acceptance of the proffered conditions. Mr. Richard Youngblood accepted the recommendation. In response to Mr. Mincks' question, Mr. Youngblood stated he believes the conditions proffered are reasonable under state law. Ms. Haley called for public comment. There being no one to speak to the request, the public hearing was closed. Mr. Winslow commended the applicant for the quality and design standards which provide for a convenient, attractive and harmonious community elevated in quality to that of the surrounding community. Mr. Winslow then made a motion, seconded by Mr. Holland, for the Board to approve Case 19SN0561 and accept the following proffered conditions: Condition number 2 of Case 04SN0286 shall be deleted in its entirety. Condition number 11 of Case 04SN0286 shall be amended to as follows: 1. Within the portion of the required fifty (50) foot buffer along Reams Road beginning at the eastern property boundary (adjacent to Tax ID 750-701-5840) and 19-40 01/23/19 P] 9 Ic extending approximately 200 feet to the west along Reams Road, existing healthy trees with a minimum caliper of 2.5 inches measured at six (6) inches from grade shall be preserved. Areas where trees are preserved shall be supplemented where necessary to meet required planting densities. An undulating berm with a minimum height of four (4) feet and maximum side slopes of 3:1 shall be provided in all other areas within the 50 -foot required buffer along Reams Road. (P) The applicant hereby offers additional proffered conditions as described below 2. All driveways shall be brushed, stamped, or exposed aggregate concrete, decorative pavers, or asphalt. (P) 3. A minimum of a three (3) foot wide concrete front walk shall be provided to each dwelling unit to connect to drives, sidewalks or streets. (P) 4. Foundation planting is required along the entire front facade of all units and shall extend along all sides facing a street. Foundation planting beds shall be a minimum of three (3) feet wide from the unit foundation. Planting beds shall include medium shrubs and may include spreading groundcovers. Unit corners shall be visually softened with vertical accent shrubs four (4) feet in height. (P) 5. HVAC units and/or generators visible from streets shall be screened by shrubs, painted wood or vinyl fencing. (P) 6. Dwellings with the same elevations shall not be located adjacent to or directly across from each other on the same street. This requirement does not apply to dwellings on different streets that back up to each other. (P) 7. At least two thirds of the dwellings shall have side or rear loading garages. Garages shall be permitted to project a maximum of ten (10 ) feet from the front wall of the home. Homes with front loading garages with a greater than four (4) foot projection from the front wall shall not be built side by side. Front load garages shall use an upgraded garage door. An upgraded garage door is any door with a minimum of two (2) enhanced features. Enhanced features shall include windows, raised panels, decorative panels, arches, hinge straps or other architectural features on the exterior that enhance the entry (i.e. decorative lintels, shed roof overhangs, arches, columns, keystones, eyebrows, etc.) Flat panel garage doors are prohibited. (P) 8. Each dwelling shall include a covered front stoop or porch. Where a continuous foundation is provided below a porch or stoop, it shall match the dwelling foundation. (P) 9. Chimneys and/or direct vent fireplaces shall not be permitted on front facades of dwellings. Materials used for chimneys and/or direct -vent fireplaces shall match the exterior materials on dwellings. (P) 10. Roof materials shall be minimum 30 -year shingles or better or standing seam metal. (P) 19-41 01/23/19 11. Except for doors, windows and other architectural features, dwellings shall be sided with brick, real or synthetic stone, fiber cement siding, stucco, wood clapboard, wood, fiber cement shingle, board and batten, vinyl siding with a wall thickness of 0.044 inches and/or composite or engineered wood. On corner lot units, if a side faces a second street, the same materials shall be utilized on the street -facing side as on the front facade. Dutch lap siding is prohibited. (P) 12. Each lot will have at least one front yard deciduous tree which shall have a minimum caliper of two and a half (2 1/2) inches. Existing trees that meet the above-mentioned criteria may satisfy this requirement. (P) 13. No dwelling shall be constructed on a slab. (P) Ayes: Haley, Elswick, Jaeckle, Winslow and Holland. Nays: None. 19SN0563 In Dale Magisterial District, Norma J. Sears requests conditional use to permit a two-family dwelling and amendment of zoning district map in a Residential (R-7) District on 3.8 acres known as 5126 Little Creek Lane. Density will be controlled by zoning conditions or ordinance standards. The Comprehensive Plan suggests the property is appropriate for Suburban Residential II use (2.0 to 4.0 dwellings per acre). Tax ID 777-682-0858. Mr. Gillies presented a summary of Case 19SN0563 and stated both the Planning Commission and staff recommended approval, subject to the conditions. Ms. Kathy McMillan, representing the applicant, accepted the conditions. Ms. Haley called for public comment. There being no one to speak to the request, the public hearing was closed. On motion of Mr. Holland, seconded by Mr. Elswick, the Board approved Case 19SN0563, subject to the following conditions: 1. Occupancy of the second dwelling unit shall be limited to: the occupants of the principal dwelling unit, individuals related to them by blood, marriage, adoption or guardianship, foster children, guests, and any domestic servants. (P) 2. For the purpose of providing record notice, within thirty (30) days of approval of this request, a deed restriction shall be recorded setting forth the limitation in Condition 1. The deed book and page number of such restriction and a copy of the restriction as recorded shall be submitted to the Planning Department. (P) Ayes: Haley, Elswick, Jaeckle, Winslow and Holland. Nays: None. 19-42 01/23/19 It 9 9 A 24 16. PUBLIC HEARINGS 16.A. TO CONSIDER AN AMENDMENT TO LEASES OF COUNTY PROPERTY AT THE BELLWOOD AND CLOVER HILL WATER TANKS Mr. John Harmon stated this date and time has been advertised for a public hearing for the Board to consider an amendment to leases of county property at the Bellwood and Clover Hill Water Tanks. Ms. Haley called for public comment. There being no one to speak to the issue, the public hearing was closed. On motion of Mr. Winslow, seconded by Mr. Elswick, the Board approved an amendment to the lease of county property at the Bellwood and Clover Hill Water Tanks with New Cingular Wireless PCS, LLC, a/k/a/ AT&T Mobility Corporation. Ayes: Haley, Elswick, Jaeckle, Winslow and Holland. Nays: None. 16.B. TO CONSIDER AN AMENDMENT TO A LEASE OF COUNTY PROPERTY AT THE CHESTER WATER TANK Mr. Harmon stated this date and time has been advertised for a public hearing for the Board to consider an amendment to a lease of county property at the Chester Water Tank. Ms. Haley called for public comment. There being no one to speak to the issue, the public hearing was closed. On motion of Mr. Winslow, seconded by Mr. Holland, the Board approved an amendment to the lease of county property at the Chester Water Tank with Alltel Communications, LLC, d/b/a/ Verizon Wireless. Ayes: Haley, Elswick, Jaeckle, Winslow and Holland. Nays: None. 16.C. TO CONSIDER THE ABANDONMENT OF A PORTION OF OMO ROAD, STATE ROUTE 808, AND CONVEYANCE OF AN EASEMENT TO VERIZON VIRGINIA, LLC Mr. Harmon stated this date and time has been advertised for a public hearing for the Board to consider the abandonment of a portion of Omo Road, State Route 808, and conveyance of an easement to Verizon Virginia, Inc. Ms. Haley called for public comment. There being no one to speak to the issue, the public hearing was closed. On motion of Mr. Holland, seconded by Mr. Winslow, the Board adopted the following resolution: 19-43 01/23/19 WHEREAS, a sketch has been provided to the Board of Supervisors of Chesterfield County depicting a portion of Omo Road, State Route 808, to be abandoned from the Secondary System of State Highways; and, WHEREAS, pursuant to a resolution of this Board, dated December 12, 2018, the required notices of the County's intent to abandon a portion of Omo Road, State Route 808, from its intersectioh with Omo Road, State Route 739, to approximately 0.05 miles north and east of Omo Road, State Route 808, identified as segment E -B 0.02 miles and segment B -C 0.03 miles on the attached sketch, have been given in that: on December 18, 2018, a notice was posted in at least three places along Omo Road, State Route 808, north and east of Omo Road, State Route 739; and on January 9, 2019, and on January 16, 2019, a notice was published in the Richmond Times -Dispatch having general circulation within the County announcing this Public Hearing to receive comments concerning the proposed abandonment; and on January 3, 2019, notice was sent to the Commissioner of Highways; and, WHEREAS, after considering all evidence available, this Board is satisfied that no public necessity exists for the continuation of the portion of Omo Road, State Route 808, identified as segment E -B 0.02 miles and segment B -C 0.03 miles, a distance of approximately 0.05 miles, since it serves no public necessity and is no longer necessary as part of the Secondary System of State Highways. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors hereby abandons the above described segments of Omo Road, State Route 808, and removes it from the Secondary System of State Highways, pursuant to Section 33.2-909, Code of Virginia, 1950, as amended. AND, BE IT FURTHER RESOLVED that a certified copy of this resolution be forwarded to the Chesterfield Residency Administrator for the Virginia Department of Transportation at 3301 Speeks Drive, Midlothian, VA 23112. AND, BE IT FURTHER RESOLVED that the Board of Supervisors does hereby request that the Commissioner of Highways certify in writing that Omo Road, State Route 808, north and east of Omo Road, State Route 739, hereby abandoned is no longer necessary for uses of the Secondary System of State Highways pursuant to Section 33.2-913, Code of Virginia, 1950, as amended. Project/Subdivision: Route 288 Type Change to the Secondary System miles of State Highways: Abandonment - Omo Road Reason for Change Pursuant to Code o Street Name and/or Virginia Statute Route Number ► Omo Road, State Route Number 808 Old Route Number 0 From: Omo Road, (Route 739) To: 0.2 mi. NE of Omo Road, (Route 739), a distance of: 0.02 miles. 19-44 01/23/19 PC A ► Omo Road, State Route Number 808 Old Route Number 0 From: 0.02 mi. NE of Omo Road (Route 739) To: End of Maintenance, a distance of: 0.03 miles. And further, the Board authorized the Chairman of the Board of Supervisors and the County Administrator to execute an agreement with Verizon Virginia LLC for an easement for existing facilities in the right of way of Omo Road. Ayes: Haley, Elswick, Jaeckle, Winslow and Holland. Nays: None. 16.D. TO CONSIDER AN ORDINANCE TO VACATE A PORTION OF A VARIABLE WIDTH DRAINAGE EASEMENT ACROSS LOT 23, FOXCROFT, SECTION III Mr. Harmon stated this date and time has been advertised for a public hearing for the Board to consider an ordinance to vacate a portion of a variable width drainage easement across Lot 23, Foxcroft, Section III. Ms. Haley called for public comment. Mr. Ivars Bemberis, president of the Foxcroft Homeowners Association, inquired about the vacation. Mr. Scott Smedley stated Environmental Engineering has requested the vacation of a portion of a variable width drainage easement across Lot 23, Foxcroft, Section III in conjunction with The Fox Club Court Drainage Improvements Project. He stated an additional easement has been dedicated for the project and this portion of the existing easement is no longer needed. There being no one else to speak to the issue, the public hearing was closed. In response to Mr. Elswick's question, Mr. Bemberis stated he is satisfied with the response received by staff. On motion of Mr. Elswick, seconded by Mr. Winslow, the Board adopted the following ordinance: AN ORDINANCE whereby the COUNTY OF CHESTERFIELD, VIRGINIA, ("GRANTOR") vacates to JAMES F. DURFEE and MARLEEN K. DURFEE, husband and wife ("GRANTEE"), a portion of a variable width drainage easement across Lot 23, Foxcroft Subdivision, Section III, MATOACA Magisterial District, Chesterfield County, Virginia, as shown on a plat thereof duly recorded in the Clerk's Office, Circuit Court, Chesterfield County, Virginia in Plat Book 84, at Page 68. WHEREAS, ENVIRONMENTAL ENGINEERING petitioned the Board of Supervisors of Chesterfield County, Virginia to vacate a portion of a variable width drainage easement across Lot 23, Foxcroft Subdivision, Section III, MATOACA Magisterial 19-45 01/23/19 District, Chesterfield County, Virginia more particularly shown on a plat of record in the Clerk's Office of the Circuit Court of said County in Plat Book 84, Page 68, by BIOHABITATS OF VA, INC., dated MAY 27, 1994. The easement petitioned to be vacated is more fully described as follows: A portion of a variable width drainage easement, across Lot 23, Foxcroft Subdivision, Section III, the location of which is more fully shown on a plat made by TIMMONS GROUP, dated SEPTEMBER 4, 2018, a copy of which is attached hereto and made a part of this Ordinance. WHEREAS, notice has been given pursuant to Section 15.2- 2204 of the Code of Virginia, 1950, as amended, by advertising; and, WHEREAS, no public necessity exists for the continuance of the easement sought to be vacated. NOW THEREFORE, BE IT ORDAINED BY THE BOARD OF SUPERVISORS OF CHESTERFIELD COUNTY, VIRGINIA: That pursuant to Section 15.2-2272 of the Code of Virginia, 1950, as amended, the aforesaid easement be and is hereby vacated. This Ordinance shall be in full force and effect in accordance with Section 15.2-2272 of the Code of Virginia, 1950, as amended, and a certified copy of this Ordinance, together with the plat attached hereto shall be recorded no sooner than thirty days hereafter in the Clerk's Office, Circuit Court, Chesterfield County, Virginia pursuant to Section 15.2-2276 of the Code of Virginia, 1950, as amended. The effect of this Ordinance pursuant to Section 15.2- 2274 is to destroy the force and effect of the recording of the portion of the plat vacated. This Ordinance shall vest fee simple title to the easement hereby vacated in the property owner of Lot 23, within Foxcroft Subdivision, Section III free and clear of any rights of public use.. Accordingly, this Ordinance shall be indexed in the names of the GRANTOR and GRANTEE, or their successors in title. Ayes: Haley, Elswick, Jaeckle, Winslow and Holland. Nays: None. 16.E. TO CONSIDER AN ORDINANCE TO VACATE PORTIONS OF A 70 -FOOT RIGHT-OF-WAY KNOWN AS CANBERRA DRIVE, WINDERMERE, SECTION A Mr. Harmon stated this date and time has been advertised for a public hearing for the Board to consider an ordinance to vacate portions of a 70 -foot right-of-way known as Canberra Drive, Windermere, Section A. Ms. Haley called for public comment. 19-46 01/23/19 PE PC A There being no one to speak to the issue, the public hearing was closed. On motion of Mr. Holland, seconded by Ms. Jaeckle, the Board adopted the following ordinance: AN ORDINANCE whereby the COUNTY OF CHESTERFIELD, VIRGINIA, ("GRANTOR") vacates to SCOTT M. BARBER and CAROL W. LANTZ, ("GRANTEE"), portions of a 70' right of way known as Canberra Drive, Windermere, Section A, DALE Magisterial District, Chesterfield County, Virginia, as shown on a plat thereof duly recorded in the Clerk's Office, Circuit Court, Chesterfield County, Virginia in Plat Book 17, at Page 63. WHEREAS, SCOTT M. BARBER and CAROL W. LANTZ, petitioned the Board of Supervisors of Chesterfield County, Virginia to vacate portions of a 70' right of way known as Canberra Drive, Windermere, Section A, DALE Magisterial District, Chesterfield County, Virginia more particularly shown on a plat of record in the Clerk's Office of the Circuit Court of said County in Plat Book 17, Page 63, by M.E. FLOYD, dated FEBRUARY 25, 1970, recorded APRIL 14, 1970. The portions of right of way petitioned to be vacated are more fully described as follows: Portions of a 70' right of way known as Canberra Drive, Windermere, Section A, the location of which is more fully shown on a plat made by BALZER and ASSOCIATES, INC., dated NOVEMBER 14, 2017, a copy of which is attached hereto and made a part of this Ordinance. WHEREAS, notice has been given pursuant to Section 15.2- 2204 of the Code of Virginia, 1950, as amended, by advertising; and, WHEREAS, no public necessity exists for the continuance of the right of way sought to be vacated. NOW THEREFORE, BE IT ORDAINED BY THE BOARD OF SUPERVISORS OF CHESTERFIELD COUNTY, VIRGINIA: That pursuant to Section 15.2-2272 of the Code of Virginia, 1950, as amended, the aforesaid portions right of way be and are hereby vacated. This Ordinance shall be in full force and effect in accordance with Section 15.2-2272 of the Code of Virginia, 1950, as amended, and a certified copy of this Ordinance, together with the plat attached hereto shall be recorded no sooner than thirty days hereafter in the Clerk's Office, Circuit Court, Chesterfield County, Virginia pursuant to Section 15.2-2276 of the Code of Virginia, 1950, as amended. The effect of this Ordinance pursuant to Section 15.2- 2274 is to destroy the force and effect of the recording of the portion of the plat vacated. This Ordinance shall vest fee simple title to the portions of right of way hereby vacated in the adjacent property owners free and clear of any rights of public use. 19-47 01/23/19 GRANTEE hereby conveys unto the GRANTOR and GRANTOR hereby reserves an 8' easement, as shown on the attached plat which is attached hereto and made a part of this ordinance. Accordingly, this Ordinance shall be indexed in the names of the GRANTOR and GRANTEE, or their successors in title. Ayes: Haley, Elswick, Jaeckle, Winslow and Holland. Nays: None. 16.F. TO CONSIDER AN ORDINANCE TO SPLIT FIVE VOTING PRECINCTS AND MOVE THE POLLING PLACE FOR ETTRICK VOTING PRECINCT Mr. Mincks stated this date and time has been advertised for a public hearing for the Board to consider an ordinance to split five voting precincts and move the polling place for Ettrick Voting Precinct. He further stated in order to alleviate overcrowding and parking problems which were experienced during the November 6, 2018 general election, the Registrar is proposing to divide five voting precincts. He stated in addition to these five voting precinct splits, the Registrar is also proposing, as part of the ordinance amendment, to move the polling place for Ettrick Voting Precinct in the Matoaca Magisterial District from Ettrick Elementary School to the Multi -Purpose Center at Virginia State University. Ms. Haley called for public comment. Ms. Elizabeth Florek inquired as to why the Ettrick Voting Precinct would not be split. In response to Ms. Florek's inquiry, Mr. Harris stated the Ettrick Voting Precinct has the largest number of registered voters; however, it produces the lowest voter turnout. Mr. Elswick stated several citizens in the Matoaca District indicated to him that while they supported the move to Virginia State University, they would prefer not to split the Ettrick Precinct. Discussion ensued relative to historical data affiliated with the Ettrick Voting Precinct and plans to move the polling place. There being no one else to speak to the issue, the public hearing was closed. On motion of Mr. Winslow, seconded by Mr. Holland, the Board adopted the following ordinance: AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND RE-ENACTING SECTION 7-3 BY DIVIDING IRON BRIDGE, SOUTHSIDE, WINFREE'S STORE, SKINQUARTER, AND GENITO VOTING PRECINCTS, BY ESTABLISHING POLLING PLACES FOR THOSE PRECINCTS, AND BY MOVING THE POLLING PLACE FOR ETTRICK VOTING PRECINCT BE IT ORDAINED by the Board of Supervisors of Chesterfield County: 19-48 01/23/19 Ic It A (1) That Section 7-3 of the Code of the County of Chesterfield, 1997, as amended, is amended and re-enacted to read as follows: Sec. 7-3. Precinct boundaries and polling places. The following shall be the precinct boundaries and polling places for magisterial districts in the county: BERMUDA MAGISTERIAL DISTRICT Iron Bridge Voting Precinct (111): Beginning at the point where the center line of Iron Bridge Road (State Route 10) intersects the center line of Centralia Road (State Route 145); thence eastwardly along the center line of Centralia Road (State Route 145) to its intersection with Chalkley Road (State Route 632); thence southwardly along the center line of Chalkley Road (State Route 632) to its intersection with Iron Bridge Road (State Route 10); thence west and north along the center line of Iron Bridge to its intersection with Centralia Road (State Route 145), the point and place of beginning. • • • Iron Bridge North Voting Precinct (113): Beginning at the point where the center line of Iron Bridge Road (State Route 10) intersects the center line of Branders Bridge Road (State Route 625); thence southward along the center line of Branders Bridge Road to its intersection with Swift Creek; thence along the center line of Swift Creek as it meanders northwestwardly to its intersection with Franks Branch Creek; thence southwestwardly along center line of Franks Branch Creek to its intersection with Woodpecker Road; thence northwestwardly along center line of Woodpecker Road to its intersection with Eastfair Drive; thence northwardly along center line of Eastfair Drive to its intersection with Second Branch Creek; thence eastwardly along center line of Second Branch Creek to its intersection with Swift Creek; thence northeastwardly along the center line of Swift Creek to its intersection with Lewis Road; thence northward along the center line of Lewis Road (State Route 632) to its intersection with Iron Bridge Road; thence eastwardly along the center line of Iron Bridge Road (State Route 10) to its intersection with Branders Bridge Rad (State Route 625), the point and place of beginning. The voting place for Iron Bridge North Voting Precinct shall be Cultural Center of India, 6641 Ironbridge Parkway. DALE MAGISTERIAL DISTRICT Southside Voting Precinct (213): Beginning at the point where Iron Bridge Road intersects Jessup Road; thence southwardly along the center line of Iron 19-49 01/23/19 Bridge Road (State Route 10) to its intersection with Kingsland Creek; thence northwestwardly along the center line of Kingsland Creek, through Cosby's Lake as it meanders toward Cogbill Road (State Route 638); thence southwestwardly along the center line of Cogbill Road (State Route 638) to its intersection with Ironstone Drive; thence northwardly along the center line of Ironstone Drive to its intersection with Wimbly Way; thence eastwardly along the center line of Wimbly Way to its intersection with Barnwood Drive; thence northwardly along the center line of Barnwood Drive to its intersection with Ironhorse Road; thence southeastwardly along the center line of Ironhorse Road to its intersection with Country Manor Lane; thence eastwardly along the center line of Country Manor Lane to its intersection with South Melbeck Road; thence northwardly along the center line of South Melbeck Road to its intersection with South Garthdale Road; thence northwestwardly along the center line of South Garthdale Road to its intersection with Jamson Road; thence eastwardly along the center line of Jamson Road to its intersection with the northeastern boundary of Census Block 510411008192000; thence northeastwardly along said boundary to the intersection of the boundary and Jessup Road; thence eastward along the center line of Jessup Road to its intersection with Iron Bridge Road, the point and place of beginning. The voting place for Southside Voting Precinct shall be Southside Baptist Church, 6000 Iron Bridge Road. Ridgedale Voting Precinct (216): Beginning at the point where Jessup Road (State Route 643) intersects with the northeastern boundary of Census Block 510411008819200; thence southwestwardly along said boundary to its intersection with Jamson Road; thence westwardly along the center line of Jamson Road to its intersection with South Garthdale Road; thence southeastwardly along the center line of South Garthdale Road to its intersection with South Melbeck Road; thence southwardly along the center line of South Melbeck Road to its intersection with Country Manor Lane; thence westwardly along the center line of Country Manor Lane to its intersection with' Ironhorse Road; thence northwestwardly along the center line of Ironhorse Road to its intersection with Barnwood Drive; thence southwardly along the center line of Barnwood Drive to its intersection with Wimbly Way; thence westwardly along the center line of Wimbly Way to its intersection with Ironstone Drive; thence southwardly along the center line of Ironstone Drive to its intersection with Cogbill Road (State Route 638); thence southwestwardly along the center line of Cogbill Road (State Route 638) to its intersection with Belmont Road (State Route 651); thence, northeastwardly along the center line of Belmont Road (State Route 651) to its intersection with Swan Drive; thence southeastwardly along the center line of Swan Drive to its intersection with the eastern boundary of Census Block 510411002054013; thence southwardly along said boundary to its intersection with Heatherhill Drive; thence northwestwardly along the center line of Heatherhill Drive to its intersection with Whale Rock Road; thence southwardly along the center line of Whale Rock Road to its intersection with the western boundary of Census Block 510411002054021; 19-50 01/23/19 Ic A thence southwardly along said boundary to the northern boundary of Census Block 510411008191040; thence westwardly along said boundary to its intersection with Turner Road; thence southward along the center line of Turner Road to its intersection with Jessup Road (State Route 643); thence along the center line of Jessup Road (State Route 643) to its intersection with Census Block 510411008819200, the point and place of beginning. The voting place for Ridgedale Voting Precinct shall be SwimRVA, 5050 Ridgedale Parkway. MATOACA MAGISTERIAL DISTRICT Ettrick Voting Precinct (301): The voting place for Ettrick Voting Precinct shall be The Multi -Purpose Center at Virginia State University, 20809 Second Avenue, South Chesterfield. Winfree's Store Voting Precinct (304): Beginning at the point where the center line of Graves Road (State Route 630) intersects with the center line River Road (State Route 36); thence southward on River Road to the southeastern boundary line of census block 1007034006; thence southwest along the said census block boundary to the boundary line between the County of Chesterfield and the County of Dinwiddie; thence westwardly along said boundary line to its intersection with the western line of Nooning Creek, as flooded by Lake Chesdin; thence northwardly along the western line of Nooning Creek and continuing along the center line of Nooning Creek; thence northwardly, to its intersection with the southwestern boundary line of census block 1007034014; thence northwardly along said boundary to its intersection with Second Branch Road (State Route 653); thence northwardly along the center line of Second Branch Road (State Route 653) to its intersection with a creek known as Second Branch; thence along the center line of Second Branch as it meanders in an eastwardly direction to its intersection with Nash Road (State Route 636); thence southwardly along the center line of Nash Road (State Route 636) to its intersection with River Road (State Route 36) ; thence southwardly along the center line of River road (State Route 36) to its intersection Graves Road (State Route 630), the point and place of beginning. The voting place for Winfree's Store Voting Precinct shall be Union Branch Baptist Church, 11519 River Road. C•Z•L Skinquarter Voting Precinct (309): Beginning at the point where the center line of Otterdale Road (State Route 667) intersects the center line of U.S. Route 360 (Hull Street Road); thence westwardly along the center line of U.S. Route 360 (Hull Street Road) to its intersection with the Appomattox River, the boundary line 19-51 01/23/19 between the County of Chesterfield and the County of Amelia; thence along said boundary line in a westwardly and northwardly direction as it follows the Appomattox River to its intersection with Skinquarter Creek, the boundary line between the County of Chesterfield and the County of Powhatan; thence continuing northeastwardly along said boundary line to its intersection with the southern boundary of Census Block 510411010031025; thence eastwardly along said boundary line to its intersection with Moseley Road; thence northward along the center line of Moseley Road to its intersection with Census Block 510411010031028; thence southeastwardly along said boundary line to its intersection with Duval Road; thence eastwardly along the center line of Duval Road to its intersection with Otterdale Road (State Route 667); thence southeastwardly along the center line of Otterdale Road (State Route 667) to the western boundary of Census Block 510411010031051; thence northeastwardly along said boundary line to its intersection of the western boundary of Census Block 510411010031060; thence northeastwardly along said boundary line to its intersection with Woolridge Road; thence southwestwardly along the center line of Woolridge Road (State Route 668) to its intersection with Otterdale Road (State Route 667); thence southeastwardly along the center line of Otterdale Road to its intersection with U.S. Route 360 (Hull Street Road), the point and place of beginning. The voting place for Skinquarter Voting Precinct shall be Mt. Hermon Bantist Church. 18100 Genitn RnAH Longhouse Voting Precinct (314): Beginning at the point where the center line of Hickory Road intersects with Matoaca Road thence westwardly along the center line of Hickory Road (State Route 628) to its intersection with Graves Road (State Route 630); thence southwestwardly along the center line of Graves Road (State Route 630) to its intersection with River Road (State Route 36); thence northwardly along the center line of River Road (State Route 36) to its intersection with Nash Road (State Route 636); thence northwardly along the center line of Nash Road (State Route 636) to its intersection with Woodpecker Road (State Route 626); thence southeastwardly along the center line of Woodpecker Road (State Route 626) to its intersection with Franks Branch Creek; thence northeastwardly along its center line of Franks Branch Creek to its intersection with Swift Creek; thence southeastwardly along the center line of Swift Creek to its intersection with Branders Bridge Road (State Route 625) at the boundary line between the County of Chesterfield and the City of Colonial Heights; thence southeastwardly along the boundary line to its intersection with Lakeview Road (State Route 626); thence westwardly along the center line of Lakeview Road to its intersection with Woodpecker Road; thence southwestwardly along the center line of Woodpecker Road to its intersection with Matoaca Road; thence west and south along the center line of Matoaca Road to its intersection with Hickory Road, the point and place of beginning. The voting place for Longhouse Voting Precinct shall be Matoaca High School, 17700 Longhouse Ln. 0 0 0 19-52 01/23/19 It IC PI CEJ A Magnolia Voting Precinct (319): Beginning at the point where the Census Block 510411010031025 intersects the boundary line between the County of Chesterfield and the County of Powhatan; thence continuing northeastwardly along said boundary line to its intersection with Swift Creek; thence eastwardly along the center line of Swift Creek to its intersection with the Southern Railway Right -of -Way; thence northeastwardly along the center line of said Right -of -Way to its intersection with County Line Road; thence southward along the center line of County Line Road to its intersection with Mt. Hermon Road; thence southwardly along the center line of Mt. Hermon Road to its intersection with Swift Creek; thence southeastwardly along the center line of Swift Creek to its intersection with Swift Creek Reservoir; thence southwardly along the center line of said reservoir to its intersection with Woolridge Road (State Route 668); thence southwestwardly along the center line of Woolridge Road (State Route 668) to its intersection with the western boundary line of Census Block 510411010031060; thence southwestwardly along said boundary line to its intersection with the western boundary of Census Block 510411010031051; thence southwestwardly along said boundary line to its intersection with Otterdale Road; thence northwestwardly along the center line of Otterdale Road to its intersection with Duval Road; thence westwardly along the center line of Duval Road to its intersection with the southern line of Census Block 510411010031028; thence northwestwardly along said boundary line to its intersection with Moseley Road; thence southwardly along the center line of Moseley Road to its intersection with the southern line of Census Block 510411010031025; thence westwardly along said boundary line to its intersection with the boundary between the County of Chesterfield and the County of Powhatan, the point and place of beginning. The voting place for Magnolia Voting Precinct shall be Chesterfield Baptist Church, 16520 Hull Street Road, Moseley, VA 23120 CLOVER HILL MAGISTERIAL DISTRICT Genito Voting Precinct (402): Beginning at the point where the center line of Powhite Parkway (State Route 76) intersects the center line of Courthouse Road (State Route 653); thence southwardly along the center line of Courthouse Road (State Route 653) to its intersection with U.S. Route 360 (Hull Street Road); thence southwestwardly along the center line of U.S. Route 360 (Hull Street Road) to its intersection with Woodsong Drive; thence northeastwardly along the center line of Woodsong Drive to its intersection with Dumaine Drive; thence westwardly along the center line of Dumaine Drive to its intersection with Ionis Lane; thence northeastwardly along the center line of Ionis Lane to its intersection with Puckett Place; thence eastwardly along the center line of Puckett Place to its intersection with Puckett Court; thence northwardly along the center line of Puckett Court to its intersection with the eastern boundary of Census Block 510411009193005; thence north along said boundary line to its intersection with 19-53 01/23/19 Falling Creek; thence northwestwardly along the center line of Falling Creek to its intersection with Powhite Parkway (State Route 76);thence eastwardly along the center line of Powhite Parkway (State Route 76) to its intersection with Courthouse Road (State Route 653), the point and place of beginning. The voting place for Genito Voting Precinct shall be Providence Elementary School, 11001 W. Providence Road. Clover Hill Voting Precinct (412): Beginning at the point where the center line of Falling Creek intersects the center line of Powhite Parkway (State Route 76); thence westwardly along the center line of Powhite Parkway (State Route 76) to its intersection with Charter Colony Parkway; thence south along the center line of Charter Colony Parkway to its intersection with South Old Hundred Road (State Route 754); thence south along the center line of South Old Hundred Road (State Route 754) to its intersection with U.S. Route 360 (Hull Street Road), thence northeastwardly along the center line of U.S. Route 360 (Hull Street Road) to its intersection with Woodsong Drive; thence northeastwardly along the center line of Woodsong Drive to its intersection with Dumaine Drive; thence westwardly along the center line of Dumaine Drive to its intersection with Ionis Lane; thence northeastwardly along the center line of Ionis Lane to its intersection with Puckett Place; thence eastwardly along the center line of Puckett Place to its intersection with Puckett Court; thence northernly along the center line of Puckett Court to its intersection with the eastern boundary of Census Block 510411009193005; thence north along said boundary line to its intersection with Falling Creek; thence northwestwardly along the center line of Falling Creek to its intersection with Powhite Parkway (State Route 76), the point and place of beginning. The voting place for Clover Hill Voting Precinct shall be Clover Hill High School, 13301 Kelly Green Lane. (2) That this ordinance shall become effective immediately upon adoption. Ayes: Haley, Elswick, Jaeckle, Winslow and Holland. Nays: None. 16SNO694 (AMENDED): In Matoaca Magisterial District, Woolridge Investment Company, LLC (project commonly known as Smith Tract) requests rezoning from Agricultural (A) to Residential (R-12) plus conditional use planned development to permit group care facility uses and exceptions to ordinance requirements and amendment of zoning district map on 119.3 acres fronting 3,730 feet on the north line of Woolridge Road, 295 feet east of Fox Light Parkway. Residential use of up to 3.63 units per acre is permitted in the Residential (R- 12) District. The Comprehensive Plan suggests the property is appropriate for Suburban Residential I use (maximum of 2.0 dwellings per acre). Tax ID 716-680-0205. 19-54 01/23/19 It Ic Ms. Jane Peterson presented a summary of Case 16SNO694 and stated a community of uses to include a residential subdivision composed of cluster and single-family dwelling units, a group care facility and neighborhood recreation is proposed. She further stated a maximum of 191 dwelling units are proposed on 95.5 acres, yielding a density of 2 dwelling units per acre. She stated all cluster dwelling units would be age -restricted, with an additional ten single-family dwelling units without age -restriction. She further stated a group care facility consisting of 115 beds would be permitted on 7.8 acres. She noted exceptions to ordinance standards are requested to accommodate these various uses. She stated the applicant has proffered to provide off-site improvements along Woolridge Road, Fox Light Parkway, and Timber Bluff Parkway, and to make the appropriate road cash proffer payment based on the corresponding residential unit type minus the estimated sidewalk improvement value on a per unit basis. She further stated at the option of the Transportation Department, an additional reduction in cash proffer payments is possible based on the cost of other road improvements provided by the applicant. She stated the applicant has proffered design and architectural standards to ensure a well-designed, quality development that would complement the surrounding community. She stated both the Planning Commission and staff recommended approval because the proposed residential land uses comply with the recommendations of the Comprehensive Plan relative to density, provision of housing diversity, and guidelines for development on smaller lots; integration of a group care facility use within a larger, master -planned residential community ensures compatibility with, and appropriate transition to, surrounding residential development and existing and anticipated uses in proximity along Woolridge Road; with the imposition of the condition, quality design and architecture provide for a more convenient, attractive and harmonious community that would complement the surrounding development; and development's traffic impact will be addressed by providing cash payments and road improvements. Mr. Andy Scherzer, representing the applicant, stated a senior -focused development is planned with tree -lined streets, pedestrian connectivity, open space and recreational amenities throughout. He further stated primary access to the development would be from Woolridge Road. He stated the request fits within the Comprehensive Plan, referencing neighboring mixed-use developments providing commercial uses at major intersections. He further stated current requirements for protection of the Upper Swift Creek Watershed will include enhanced erosion and sediment control measures and monitoring for compliance and proffered conditions are offered to protect water quality. He indicated the assisted living is proposed as part of a retirement - oriented community that offers smaller housing choices, is complementary to area development and reduces impacts on schools, traffic and the environment. Mr. Mark Chilcott, vice president of development, Watercrest Senior Living Group, stated with dramatic increases in the demand for quality senior living communities comes the responsibility for seasoned assisted living and memory care operators to partner with stakeholders to meet this demand. He further stated the principals at Watercrest Senior Living 19-55 01/23/19 Group are proven industry leaders and nationally recognized for their achievements in the development and operations of assisted living, memory care, independent living and skilled nursing. In response to Mr. Winslow's questions, Ms. Carrie Thurston, vice president of operations, Watercrest Senior Living Group, stated the average age of residents in an assisted senior living facility is between age 87-88. She further stated the average stay in the facility is 2-3 years. In response to Mr. Elswick's questions, Ms. Thurston stated death or the need for a higher level of care would be reasons a resident would leave the facility. She further stated the total number of employees per facility would be around 65. In response to Mr. Holland's question, Ms. Thurston stated 107 apartment units are proposed, with a license for 115 residents which offers couples the option to reside in larger units. In response to Ms. Jaeckle's question, Ms. Thurston stated hardly any residents drive automobiles. She noted the facility will provide transportation to residents. In response to Mr. Elswick's question, Ms. Thurston stated family and friends typically visit residents on weekends and after work hours. In response to Mr. Winslow's question, Mr. Chilcott stated residents are still active in the community and transportation is offered for medical visits, shopping and other services. Ms. Haley read the following statement: "As you are all probably aware, Board members attend a variety of meeting with various constituents either individually or as groups, such as homeowners' associations or businessowners associations. These are not public meetings and no public business is decided. It is a way for Board members to stay in touch with their constituents. We might meet at county facilities or we might be invited to meet at constituents' homes or at a business location. I received an email last week that suggested that I might have a "conflict of interest" in hearing this zoning case because the agent for the applicant provides the location for one of the many business group meetings I attend. This is not a conflict of interest and the County Attorney confirms this. Furthermore, I do not and never will make zoning decisions based on who the applicant or its agent happen to be. I make my decision based solely on land use considerations. Accordingly, I will be participating fully in the hearing and decision of this zoning case as I was elected to do. As we prepare to hear this case, we are all very aware of the passion and keen interest of so many of you. We would ask that you be mindful and respectful in your comments and behavior of all of your fellow citizens present tonight." Ms. Haley called for public comment. Mr. Bruce Wood urged the Board to deny the case. He expressed concerns relative to the lack of consistency with the Comprehensive Plan, the proposal is inconsistent with area residential development, and the proposed residential is not reflective of housing and lot types, and density of surrounding subdivision developments. 19-56 01/23/19 It A Mr. Mike Thomas, Foxfire Community resident, urged the Board to deny the request. He stated the assisted living use is not in compliance with the Comprehensive Plan and is inconsistent with area residential development. Mr. Ivars Bemberis, president of the Foxcroft Homeowners Association, indicated the association submitted a letter of opposition. He expressed concerns relative to traffic impacts and safety on area roads, specifically Woolridge and Otterdale Road, and Fox Club Parkway. Mr. Mike Uzel, Bermuda District resident, expressed concerns relative to high phosphorus levels in the reservoir resulting from construction, problems with sediment and algae and impacts on water quality. He stated an in -fill development should be compatible with surrounding neighborhoods. Mr. John Skyles stated the proposal is contrary to the Comprehensive Plan and is not reflective of the layout and density of the surrounding developments. He also expressed concerns relative to traffic impacts and safety on area roads. He urged the Board to remand the case back to the Planning Commission, to address a need for larger buffers adjacent to Woolridge Road and remove all commercial elements of the proposal. Ms. Laura Abbott, Woodlake resident, expressed concerns relative to impacts of development on Timber Bluff Parkway, continued development without completion of improvements to the transportation network and parking on Timber Bluff Parkway associated with the school. She urged the Board to deny the request. Mr. Michael Grace urged the Board to deny the case and expressed concerns relative to traffic impacts on area roads and pedestrian safety in neighboring communities. Ms. Kim Owens, resident of the Foxcroft subdivision, voiced her opposition of the project and expressed concerns relative to traffic impacts and safety on area roads, specifically Woolridge Road and Timber Bluff Parkway and impacts on the Swift Creek Reservoir. Mr. Chris Burnett, resident of the Foxfire subdivision, expressed concerns relative to the lack of communication from the county, impacts to Fire and EMS services and safety on area roads. He urged the Board to deny the request. Mr. Jim Murphy, resident of the Foxfire subdivision, stated the assisted living use is not in compliance with the Comprehensive Plan and is inconsistent with area residential development. He further stated the location of high density and age -targeted development is contrary to the Comprehensive Plan. Mr. Gerald Ebert, resident of the Foxfire subdivision, urged the Board to deny the case. He stated the proposed residential use is not reflective of housing and lot types, and density of surrounding subdivision developments. Mr. Murtaza Khan, Bermuda District resident, recommended denial of the request, for the sake of the environment and potential impacts of the development on surrounding neighborhoods. 19-57 01/23/19 Mr. Tom Watson, Bermuda District resident, expressed concerns relative to excessive growth of development within the county, traffic impacts and safety on area roads, and continued development without completion of improvements to the transportation network. Mr. Bob Olsen expressed concerns relative to high phosphorus levels in the reservoir resulting from construction; concerns regarding county enforcement; problems with sediment and algae; and impacts on water quality. He urged the Board to deny the proposal. Ms. Haley noted the developer did not go over his time allotment and spent the additional time answering Board member's questions. Mr. Donald DeLegge, resident of the Foxfire subdivision, stated the cluster residential use is incompatible with area development; the use does not comply with the Comprehensive Plan along the Reservoir; the infrastructure does not support the proposed development; and expressed concerns with traffic impacts and safety on area roads to include Woolridge and Otterdale Roads, and Fox Club Parkway. He also expressed concerns relative to continued development without the completion of improvements to the transportation network. Mr. Kevin Carroll expressed concerns relative to traffic impacts and safety on area roads; continued development without the completion of improvements to the transportation network; and potential impacts of the development on surrounding neighborhoods. Mr. Rob Huddleson, resident of The Landing, urged the Board to deny the request and expressed concerns relative to the road connection to The Landing resulting in increased traffic and safety concerns; inadequate buffering between this development and The Landing; and continued development without completion of the improvements to the transportation network. Mr. Tom Pakurar, Clover Hill District resident, expressed concerns relative to high phosphorus levels in the Swift Creek Reservoir resulting from construction; concerns regarding county enforcement; problems with sediment and algae; and impacts on water quality. Ms. Heather Mitchell, resident of the Foxfire Subdivision, expressed concerns relative to the development's impact on traffic and safety, pollution in the adjacent Swift Creek Reservoir and existing homeowners' property values. There being no one else to speak to the request, the public hearing was closed. Mr. Scherzer noted construction is underway to widen Woolridge Road to a four -lane divided road and access to the signalized intersection at the development entrance would provide safe access onto Woolridge Road. He stated the request fits within the Comprehensive Plan, referencing neighboring mixed-use developments providing commercial uses at major intersections. He further stated integration of group care facility use within a larger, master -planned residential community ensures compatibility with, and appropriate transition to, surrounding residential development and existing and anticipated uses along Woolridge Road. 19-58 01/23/19 IC It A 21 Mr. Elswick expressed his appreciation to the citizens who spoke to the case and the communities for engaging in the process. He stated since the original applications, there have been 4 amended applications submitted; proffered conditions, textual conditions, and/or exhibits have been submitted 18 times; there have been 7 community meetings, 4 group -specific meetings and numerous informal meetings among staff and various citizens. He further stated the plan went before the Planning Commission on May 15, 2018, and at the June 27, 2018 Board of Supervisors meeting, the case was remanded back to the Commission. He stated the decision before the Board tonight is if zoning Case 16SN0694, as amended, if an appropriate land use for the area. He further stated the Board has heard tonight there are varying opinion on many different aspects of the case. He stated it is unfortunate that some opinions and interpretations have been misconstrued as truths and absolutes when they, in some cases, are just people's opinions and/or interpretations. He further stated while some zoning cases are more complicated than others, every zoning case has the same number of rules and it is the Board's job to look at every case in a fair and unbiased way. He stated it matters not to the Board who the land owner is who the applicant/developer is or who the applicant's agent is. He further stated 5 different Board members evaluate each case on its own merits after listening to staff, the citizens and the developer. He stated prior to tonight's Board meeting, no Board member has been asked by me to approve or deny the case. He noted he has not discussed his position on the case with anyone, including his Planning Commissioner. He stated regardless of the decision the Board makes tonight, he believes this has been a fair process. He further stated citizen input has been listened to and numerous enhancements have been proffered by the developer because of community input. He noted there is no such thing as backroom deals with the Board. He stated staff has not been asked nor pressured by himself, the Planning Commission or by the Board to give their recommendation to approve or deny the case. He further stated staff's recommendation is their own professional opinion after dealing with thousands of cases over the years. He stated the Board has a responsibility to be fair with all parties including the property owner who has waited 3 years to have his day in court. In addition, he stated he believes it is appropriate to remind the Board that since 2014, staff working at the direction of this case and the previous Board has obtained/ appropriated approximately $250 million dollars in transportation funding from state, federal and local programs county wide, and that $100 million has been spent and or is designated for road improvements in western Chesterfield. He further stated that when the Board approved The Summit at Magnolia Green last month, a condition of approval included earmarking all tax revenues from the project go to pay debt services for the traffic sheds that are impacted by this development. He stated it is estimated that at completion, The Summit will generate approximately $3.5 million a year, which could pay the debt service on approximately $40 million of additional road improvements. Mr. Winslow stated he is disappointed that some people believe the personal character of the developer has anything to do with a land use case. He further stated he has some concerns regarding infrastructure as it relates to transportation in the case. He noted staff members work for the taxpayers of the county and give the Board an independent analysis as it relates to zoning cases. 19-59 01/23/19 Mr. Holland concurred with Mr. Winslow's remarks and stated he would provide his comments regarding the case at the appropriate time. Ms. Jaeckle expressed her appreciation to citizens who spoke to the case and stated the Board takes into consideration all the public's input. She further stated once a developer meets what the county requires, there is a series of community meetings to lessen the impacts of the development on the surrounding area. She noted her support for the assisted living use as adding community value, and opportunity for citizens to downsize and remain in the area or be close to family in need of services. She stated the county is at a 1 percent growth rate, transportation improvements are being made and county schools are being rebuilt to accommodate for future growth. She noted access to the signalized intersection at the development entrance would provide safe access onto Woolridge Road. Ms. Haley also expressed her appreciation to citizens who provided their input relative to the case. She stated it is amazing the time and energy the Board puts into learning and evaluating the needs of the entire county. She further stated the Board is charged with having the vision for the county and changes can make people uncertain. She reiterated Ms. Jaeckle's remarks relative to the need for assisted living facilities and stressed the importance of being close to a family member in need of those services. She stated the residential sprawl that has existed in Chesterfield is only one facet of what homeownership and the living culture of what the world looks like today. She stressed the importance of keeping/attracting current and new residents. In response to- Board member inquiries, Mr. Scott Smedley reviewed several requirements of the developer to preserve the Upper Swift Creek Watershed. He stated the property contains Resource Protection Area along the reservoir and connected wetlands located in the northeastern portion of the property, as well as along the stream on the northwestern edge of the property. He further stated the property also contains 100 -year floodplain along the Swift Creek Reservoir and approval from the Department of Environmental Engineering is required prior to any activities with the floodplain. He stated to address water quality concerns, the applicant offered Proffered Condition 12, which includes specific erosion and sediment control measures that will be provided above those required by state regulations. He further stated these measures include the use of super site fence or an approved alternative; sediment traps and basins at least 25 percent larger than the minimum state standard; and the application of Anionic PAM to denuded areas during construction and final stabilization. He stated the development of the property will be subject to the Part IIB technical criteria of the Virginia Stormwater Management Program regulations for water quality and quantity and any areas of forest/open space used for stormwater quality compliance should be outside the limits of the residential lots. In response to Ms. Haley's question, Mr. Smedley stated there are standards the developer must meet during construction and the county maintains the BMPs. In response to Mr. Winslow's question, Mr. Smedley stated about 35 percent of the Watershed has been developed. 19-60 01/23/19 IC P] 9 In response to Mr. Winslow's question, Mr. Gillies stated about 17,000 units have been developed in the Upper Swift Creek Watershed, with 6,300 units either approved or under construction. In response to Mr. Winslow's question, Mr. Smedley stated the requirements on the proposed development are more stringent than any other requirement on a development in the Watershed. He further stated all the stormwater runoff from the property will need to be treated, as compared to previous development that only had to treat the roads and impervious runoff. In response to Mr. Elswick's question, Mr. Smedley stated typically cluster lot designs provide more open space and tree canopy set aside so that longer stretches of roads are not being built because of the larger lot sizes. In response to Mr. Holland's questions, Mr. Jesse Smith stated Woolridge is currently a two-lane road; however, construction is underway to widen Woolridge Road to a four - lane divided road. He further stated run -off -the -road accidents have occurred with minimal intersection crashes on Woolridge Road. He stated once the road widening project is complete, staff is confident that the roadway as a four -lane divided facility will be a safe corridor for the traveling public and accommodate the projected traffic volumes anticipated as development increases. He further stated there will be sidewalks included as part of the proposed development. In response to Ms. Haley's question, Mr. Smith stated the Woolridge Road widening project is anticipated to be completed by May 2020. In response to Mr. Elswick's question, Mr. Smith reviewed plans to widen Otterdale Road from Woolridge to Hull Street. He stated the design work is 60 percent complete and the Board allocated $4 million in cash proffers, with an anticipated $6 million in the CIP. He further stated construction is anticipated to begin after the completion of the Woolridge Road widening project in 2020. In response to Mr. Elswick's question, Mr. Harris stated the CIP includes the Otterdale Road widening project and highlighted funding details. Mr. Elswick noted that contact has been made with some of the property owners along Otterdale Road to obtain future right- of-way. In response to Mr. Elswick's questions, Mr. Smith stated design plans are underway to widen Woolridge Road from Genito Road to Route 288 that includes the new portion between Old Hundred Road and Route 288 where there is not currently a road. He noted $1 million is currently dedicated to the project as well as anticipated funding from The Summit project. In response to Mr. Winslow's question, Mr. Smith stated 2015 counts were used as a part of the original design work of Woolridge Road; however, new counts were collected in November 2018 for some of the local roads. He further stated the analysis that was done at the intersection of Timber Bluff Parkway and Woolridge Road was based on 2018 counts completed this past summer. 19-61 01/23/19 In response to Mr. Elswick's questions, Mr. Smith stated through the process the community has brought up concerns with congestion that occurs at the elementary school on Timber Bluff Parkway. He further stated as part of that process, staff preformed a conceptual layout to increase the parking and drop off area on the school property to see if there was a way to alleviate some of the current congestion. He stated staff is confident there is enough room on the site to add significant room for queuing, with an estimated cost of $600,000. He further stated at the Board's direction an engineering study was initiated, in conjunction with Environmental Engineering, to look at the watersheds that feed into Otterdale Road in five separate crossing locations to determine what would need to be done to address future infrastructure needs. Ms. Jaeckle voiced her uneasiness relative to promising room for queuing at elementary schools. Discussion ensued relative to the county's population growth rates from a financial perspective. Mr. Elswick made a motion, seconded by Mr. Winslow, for the Board to suspend its rules to consider matters past 11:00 p.m. Ayes: Haley, Elswick, Jaeckle, Winslow and Holland. Nays: None. In response to Mr. Elswick's question, Colonel Katz stated traffic at Woolridge Elementary School was not atypical to any other elementary school in the county. He further stated a turn lane would alleviate some of the traffic congestion. Mr. Elswick stated currently there are 5,900 single-family units with less than 1,200 square foot lots in the Upper Swift Creek Watershed. He further stated staff also reported that out of 13,517 single-family units in this watershed, 44 percent are on smaller lots than 1,200 square feet. In response to Mr. Elswick's question, Mr. Gillies stated the proposed residential land uses comply with the recommendations of the Comprehensive Plan relative to density, provision of housing diversity, and guidelines for development on smaller lots. He further stated integration of a group care facility use within a larger, master -planned residential community ensures compatibility with, and appropriate transition to, surrounding residential development and existing anticipated uses in proximity along Woolridge Road. Mr. Elswick stated he has spent numerous hours thinking about and mulling over the proposed project and understands the community does not want the development, even with the enhancements. He further stated Board members are expected by everyone served to evaluate facts and data, listen to feedback from the public and staff and do what the Board believes is right for the county and citizens while being fair to property owners. He inquired if aging individuals who can no longer live in their homes deserve to still be able to live where they have lived most of their lives, where their friends, church and community are, but still must move elsewhere. He also inquired if it is right for the county to provide diversified housing stock so people who can no longer live in bigger houses can downsize, sell their house and move into a smaller house. He stated he has concluded the proposal provides a needed amenity to.the county. 19-62 01/23/19 It PC P] Mr. Elswick then made a motion to approve Case 16SN0694, subject to the imposed conditions, the proffered conditions and the textual statement set forth in the staff report; and that the Transportation Department be instructed to allocate a portion of the transportation cash proffer payment offered by the applicant in this case, not to exceed a total of $600,000 to be used for traffic improvements in the form of improvements to internal traffic circulation at Woolridge Elementary School and expansion of the parking lot, all of which should help mitigate this development's impact on traffic at Woolridge Elementary School, pursuant to Proffered Condition 2C, at the option of the Transportation Department, cash proffer payment may be reduced accordingly if the applicant provides these improvements. Mr. Mincks clarified the motion. Ms. Jaeckle seconded Mr. Elswick's motion. She did voice some concern with the use of funds for an expansion of parking at Woolridge Elementary School; however, since it is important to the case, she was willing to support the motion. Mr. Mincks clarified the condition precluding use of vinyl siding, recommended by the Planning Commission. Mr. Elswick addressed Ms. Jaeckle's concern relative to the direction of cash proffers to mitigate the impacts of traffic at Woolridge Elementary School. Ms. Jaeckle reiterated Mr. Elswick's remarks relative to the need for the proposed group care facility. Mr. Holland acknowledged the unanimity of community disapproval and inquired about the appropriate land use in the specified area. He stated, given the numerous concerns from the community and unanswered questions, he cannot support the case as presented. Mr. Winslow expressed appreciation to the citizens who have voiced their concerns and to Ms. Gloria Freye, Clover Hill Planning Commissioner, for her efforts relative to the case. He stressed the importance of maintaining an appropriate tree canopy coverage along the reservoir. He stated the timing is not right to add residential density to an area that already is plagued with vehicle congestion during peak morning and evening travel hours. He further stated while the county may get to the place that infrastructure is where it needs to be, he does not think the county is there now. He stated he cannot support the zoning case. Ms. Haley called for a vote on Mr. Elswick's motion, seconded by Ms. Jaeckle, for the Board to approve Case 16SN0694, subject to the following imposed conditions, the proffered conditions and the textual statement set forth in the staff report; and that the Transportation Department be instructed to allocate a portion of the transportation cash proffer payment offered by the applicant in this case, not to exceed a total of $600,000 to be used for traffic improvements in the form of improvements to internal traffic circulation at Woolridge Elementary School and expansion of the parking lot, all of which should help mitigate this development's impact on traffic at Woolridge Elementary School, pursuant to Proffered Condition 2(c), at the option of the Transportation Department, cash proffer payment may be reduced accordingly if the applicant provides these improvements: 19-63 01/23/19 Siding (Cluster Housing Tract B) Acceptable siding materials include brick, stone, stucco (E.I.F.S.), shake shingle or scallops, board and batten, horizontal lap, horizontal board and batten, cement fiber board, or a combination thereof. Plywood, vinyl, and metal siding are not permitted. Synthetic stucco (E.I.F.S.) siding shall be finished in smooth, sand or level texture. Rough textures are not permitted. (P) (Note: This condition supersedes Item VI.C.vi.3 of the Textual Statement dated December 12, 2018.) And, further, the Board accepted the following proffered conditions: 1. Master Plan. The Textual Statement, last revised December 12, 2018, shall be considered the Master Plan. (P) 2. Road Cash Proffers. a. The applicant, sub -divider, or assignees) shall pay $8,032 for each single-family unit and $3,695 for each senior housing unit, to Chesterfield County for road improvements within the service district for the property (the "Cash Proffer Payments"). b. Each payment shall be made prior to the issuance of a building permit for a dwelling unit unless state law modifies the timing of the payment. Should Chesterfield County impose impact fees at any time during the life of the development that are applicable to the property, the amount paid in cash proffers shall be in lieu of or credited toward, but not in addition to, any impact fees, in a manner determined by the county. c. At the option of the Transportation Department, Cash Proffer Payments may be reduced for the cost of transportation improvements, other than those improvements identified in Proffered Condition 4, provided by the applicant, sub -divider, or assignee(s), as determined by the Transportation Department. (T) 3. Vehicular Access. Direct vehicular access from the property to woolridge Road shall be limited to two (2) accesses. One access (the "Main Access") shall be located at the Timber Bluff Parkway intersection, and the second access (the "Second Access") shall be generally located approximately midway between the Main Access and the Fox Light intersection. The Transportation Department shall approve the exact location of these accesses. (T) 4. Transportation Improvements. The following road improvements shall be provided. The Transportation Department shall approve the exact design and length of these improvements: 19-64 01/23/19 P] P] D a. Construction of additional pavement along Woolridge Road at the "Main Access" and at the Second Access to provide a right turn lane at each access; b. Construction of a crossover on Woolridge Road to serve the Second Access. Additional pavement shall be constructed along Woolridge Road to provide left turn lanes at the crossover in both directions; C. Construction of a three -lane typical section (i.e., one westbound lane and two eastbound lanes) for the Main Access and for the Second Access at their intersections with Woolridge Road; d. Full cost of traffic signal modification at the Main Access/Woolridge Road intersection; e. Construction of a 5 -foot -wide concrete sidewalk along Woolridge Road for the entire property frontage; f. Construction of 5 -foot wide concrete sidewalks in the following locations: i. Along Timber Bluff Parkway from its intersection with Woolridge Road to the westernmost access that serves Woolridge Elementary School, and along the westernmost access drive from Timber Bluff Parkway to the existing sidewalk, located on the Woolridge Elementary School parcel (total length approximately 830 feet); ii. Along Woolridge Road from the western Property line to the Fox Light Parkway intersection, and along Fox Light Parkway from Woolridge Road to the Dusk Light Terrace intersection (total length approximately 975 feet); iii. Along Woolridge Road from the intersection with Timber Bluff Parkway to the entrance of the Redfern subdivision (total length approximately 996 feet). g. Dedication to and for the benefit of Chesterfield County, free and unrestricted, of any additional right-of-way (or easements) required for the improvements identified above. (T) 5. Phasing Plan. Prior to any construction plan approval or site plan approval, whichever occurs first, a phasing plan for the road improvements identified in Proffered Condition 4 shall be submitted to and approved by the Transportation Department. (T) 6. Access Easement. Prior to any site plan approval or within ninety (90) days of a request by the Transportation Department, an access easement, acceptable to the Transportation Department, shall be recorded from the "Main Access to the adjacent property to the north, identified as Tax ID 716-680-9477. (T) 19-65 01/23/19 7. Temporary Barricade. Prior to any development occurring on the property, a temporary barricade shall be provided and maintained on the property adjacent to the right of way, known as Hidden Falls Drive (the "Stub Road"), to prevent all traffic from accessing the property via the Stub Road. Temporary barricade shall be removed in accordance with Proffered Condition 8. (T & P) 8. Stub Road. The temporary barricade, as described in Proffered Condition 7, shall not be removed until the Stub Road is constructed and extended into the property. The Stub Road shall not be constructed or extended into the property until more than a cumulative total of 80% of dwelling units within Tract A, as shown on the Tract Plan, have been issued certificates of occupancy, or at such time approved by the Director of Planning. (p) 9. Utilities. Public water and wastewater systems shall be used. (U) 10. Construction Signage. Prior to any land disturbance on the Property, sign(s) shall be installed by the owner/developer at the Woolridge Road and Hidden Falls Drive intersection and appropriate location(s) along Hidden Falls Drive within the Landing at Swift Creek subdivision to deter construction traffic from accessing the Property through Hidden Falls Drive. Sign(s) shall be posted in English and Spanish that is clearly legible from the public right of way. Such sign(s) shall be maintained by the developer and shall remain until construction activity is complete as determined by the Planning Department. (P) 11. Certificate of Occupancy. No certificate of occupancy shall be issued on the Property until the Woolridge Road Improvements, as shown on the "Magnolia Green CDA- Woolridge Road Improvements County Contract 17-1837" have been accepted by the Transportation Department or after May 28, 2020, whichever occurs first. (T) 12. Environmental Standards. The following environmental standards shall be provided. The Department of Environmental Engineering shall approve the exact design and implementation of these standards. a. Super silt fence, or an alternative as approved by the Department of Environmental Engineering, shall be provided as a perimeter control. b. Sediment traps and basins sized at least 25% larger than the minimum Virginia Erosion and Sediment Control Handbook's standard. c• Application of Anionic PAM to denuded areas during construction and final stabilization. (EE) Ms. Jaeckle: Aye. Mr. Elswick: Aye. Ms. Haley: Aye. Mr. Holland: Nay. Mr. Winslow: Nay. 19-66 01/23/19 P] PE It 17. REMAINING MANUFACTURED HOME PERMITS AND ZONING REQUESTS There were no remaining manufactured home permits or zoning requests at this time. 18. FIFTEEN -MINUTE CITIZEN COMMENT PERIOD ON UNSCHEDULED MATTERS There were no speakers at this time. 19. ADJOURNMENT On motion of Mr. Holland, seconded by Mr. Elswick, the Board adjourned at 10:58 p.m. to February 27, 2019, at 1 p.m. Ayes: Haley, Elswick, Jaeckle, Winslow and Holland. Nays: None. 19-67 01/23/19 It PC