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03-10-99 MinutesBOARD OF SUPERVISORS MINIITES March 10, 1999 Supervisors in Attendance: Mr. Harry G. Daniel, Chairman Mr. Arthur S. Warren, Vice Chrm. Mr. Edward B. Barber Mrs. Renny B. Humphrey Mr. J. L. McHale, III Mr. Lane B. Ramsey County Administrator School Board Members: Mr. Thomas L. Wootton, Jr., Chrm. Ms. Elizabeth B. Davis, Vice Chrm. Ms. Dianne E. Pettitt Dr. James R. Schroeder Mr. Marshall W. Trammell, Jr. Dr. William C. Bosher, Jr. Superintendent School Staff in Attendance: Dr. Carl K. Chafin, Asst. Supt. for Administration Ms. Catherine Clark, Exec. Asst., Office of the Superintendent Mr. Larry Elliott, Asst. Supt. for Instructional Ms. Kathryn S. Kitchen, Asst. Supt. for Business & Finance Ms. Debra Marlow, Director of Community Relations Ms. Susan Newton, Director Management and Budget Staff in Attendance: Colonel Carl R. Baker, Police Department Mr Craig Bryant, Dir., Utilities Ms Jana Carter, Dir., Youth Services Ms Marilyn Cole, Asst. County Administrator Ms Rebecca Dickson, Dir., Budget and Management Mr William D. Dupler, Building Official Ms Lisa Elko, Acting Clerk Chief Stephen A. Elswick, Fire Department Ms. Karla J. Gerner, Dir., Human Resource Mgmt. Mr. Michael Golden, Dir., Parks and Recreation Mr. Bradford S. Hammer, Deputy Co. Admin., Human Services Mr. Russell Harris, County Ombudsman Mr. Thomas E. Jacobson, Dir., Planning Mr. Donald Kappel, Dir., Public Affairs Mr. R. John McCracken, Dir., Transportation Mr. Richard M. McElfish, Dir., Env. Engineering Mr. Steven L. Micas, County Attorney Mr. Francis Pitaro, Dir., General Services Mr. James J. L. Stegmaier, Deputy Co. Admin., Management Services Mr. M. D. Stith, Jr., Deputy Co. Admin., Community Development Mr. Thomas Taylor, Dir., Block Grant Office 99-205 3/10/99 Dr. Robert Wagenkneckt, Dir., Libraries Mr. Daniel called the joint Board of Supervisors/School Board Budget Work Session to order at 12:20 p.m. at the Administration Building, Room 502. Mr. Wootton called the joint Board of Supervisors/School Board Budget Work Session to order at 12:20 p.m. at the Administration Building, Room 502. Ms. Dickson presented an overview of County Revenues. She reviewed highlights regarding real estate taxes; change in real estate assessed value from 1989-1999; and percentage of change in real estate assessed value from 1990-1999. She then reviewed highlights regarding personal property taxes and percentage of change in personal property revenue from FY91- FY2000 projected. She reviewed the FY2000 Proposed Budget Tax Rates and stated that they are being maintained at the current rates. She then reviewed the FY2000 Proposed Budget of $664.5 million and stated that the budget increased 6.24 percent from the current year. She noted that the General Fund represents 36.2 percent and the total School Budget represents 52.1 percent of the total proposed budget. She then reviewed FY2000 proposed revenues vs. FY99 adopted revenues. She stated that there will be a reclassification from General Property Tax to State Revenue in FY99 in the amount of $10.3 million and in FY2000 in the amount of $18.5 million. She reviewed FY2000 Proposed Expenditures vs. FY99 Adopted Expenditures. She then reviewed FY2000 General Fund Sources and stated that $19.4 million in additional revenue is being estimated. She reviewed FY2000 General Fund Uses of the additional revenue including School Transfers; Balance of Prior Year Increases; Unified Pay Plan; Virginia Retirement System Rate Increase; Debt Service Increase; Public Safety--New Facilities; Capital Improvement Projects Reserve, Categorical Revenues and Prior Commitments; Tax Relief for the Elderly; Riverside Regional Jail; and Other Miscellaneous Items. Dr. Bosher expressed appreciation to the Board for the opportunity to present the School Board's 1999-2000 Annual Financial Plan. He presented an overview of the School Board's FY2000 Approved Budget totaling $343,582,700. He reviewed FY2000 Operating Revenues and stated that the annual requirement to transfer surplus from the prior year is a good practice. He reviewed FY2000 Operating Expenditures and stated that the debt figure is due to the County's Triple AAA Bond Rating which is a credit to the Board. He further stated that seventy-one percent of the operating budget goes to instruction (ninety-three percent of which is salaries and benefits) and only 2.3 percent is for administration -- the balance of the budget is debt service and maintenance. He reviewed continuing priorities including full funding of the salary increase given in December, 1998; increases in benefits; debt service; and growth. 99-206 3/10/99 There was brief discussion relative to the budget figure for growth reflecting a large increase in the number of students with special education needs due to mandates by the Federal Courts. Dr. Bosher stated that approximately twelve percent of County students have special education needs and approximately sixteen percent of the budget is designated to special education. He further stated that approximately fifty buses are designated for transportation of students with special education needs. He then reviewed New Initiatives for the 1999-2000 School Year including the Pupil/Teacher Ratio. He stated that the pupil/teacher ratio is directly correlated with staff morale. There was brief discussion relative to average class size as opposed to maximum class size. Dr. Bosher stated that average class size does not include resource classes such as art, music, and health and physical education. He continued to review New Initiatives including a Standards of Learning (SOL) Incentive Program and the Coordinated Pay Plan. There was brief discussion relative to the plan for the SOL Incentive Program's recognition for performance and achievement. Dr. Bosher continued to review additional New Incentives. He then reviewed the Reserve for FY2001. He stated that Chesterfield had the lowest cost per pupil for regular day school of the ten largest school divisions; spent more per pupil for debt service of the ten largest school divisions; and spent the lowest percentage on administration of the four school divisions in the Metropolitan area. Ms. Dickson reviewed Capital Improvement Program (CIP) Highlights including continuing to advance referendum projects as approved by voters in November, 1996; recommending a reduction in the dependence on debt funding; strengthening support of the AAA credit ratings; and the Public Facilities Plan providing the basis for the CIP. She then reviewed the composition of the Proposed Capital Improvement Program and Planned Debt Issuance for the County and Schools. Dr. Bosher reviewed a summary of the School's Capital Improvement Program. He stated that a significant decrease in the number of trailers is anticipated by 2002. He reviewed funding needs including renovations/improvements; technology; specialty center; warehouse space; new and renovated administration space; and future new schools. When asked, Dr. Bosher stated that priority items not included in this year's budget include maintenance and renovation. 99-207 3/10/99 Mr. Warren expressed appreciation to Dr. Bosher and Mr. Ramsey for the working relationship between them. Mr. McHale stated that renovations will allow the accommodation of the specialty center concept in high schools -- an important concept in stabilizing neighborhoods. It was generally agreed that the Board recess to the Public Meeting Room for its regularly scheduled Board of Supervisors meeting. It was generally agreed that the School Board adjourn. Reconvening: 1. APPROVAL OF MINUTES On motion of Mr. McHale, seconded by Mrs. Humphrey, the Board approved the minutes of February 24, 1999, as submitted. Ayes: Daniel, Warren, Barber, Humphrey, and McHale. Nays: None. 2. COUNTY ADMINISTRATOR'S COMMENTS Mr. Steve Erie, Chairman of the Business Retention Committee, presented an overview of the results of visits made by the Committee during 1998 to County businesses. He stated that each member of the Business Retention Committee is asked to visit three businesses monthly, with the exception of summer months. He further stated that, during the visits, a series of questions are posed to the business owners and operators and that statistical data relative to the visits is prepared by the Economic Development Department. He stated that 142 separate businesses were visited during 1998 and that the results were generally very positive. He further stated that the vast majority of businesses visited do not currently have plans to move outside of the County. He stated that attractions to the County included residence in the County, excellent market potential in a growing County; location within the State; availability of space; and favorable business climate. He further stated that there was generally positive response to the question of satisfaction with County government services. He stated that business concerns relative to County government included lowered business taxes; BPOL tax issues; the time involved in the issuance of building permits and compliance with development and ordinance requirements; signage; zoning issues; and roads and traffic. He further stated that virtually all businesses are pleased with the County School System and with John Tyler Community College. He stated that issues seen by businesses that might impede business growth include traffic and roads; BPOL and business taxes; permitting requirements and costs; crime and public safety; responsible 99-208 3/lO/99 business growth in terms of increased residential growth; amount of bureaucracy; tolls; Richmond International Airport issues; and, according to one or two businesses, the lack of public transportation. He further stated that the Committee plans to visit at least two hundred businesses this year. Mr. Daniel expressed appreciation to Mr. Erie for his informative presentation and stated that bureaucracy is covered by law. He referenced Mr. Erie's comments regarding Richmond International Airport and stated that, if the issue refers to fares, the redress is with the airlines rather than the local government. Mr. Warren stated that the results of the Chesterfield Business Council Retention Committee parallel the results of the Citizen's Satisfaction Survey. Mr. Barber stated that, considering the large number of businesses interviewed, he was amazed that there were only one or two that indicated mass transit as an issue to impede business growth. He further stated that, according to the results of the Committee's visits, tax concerns expressed by businesses do not appear to be affecting their decision to remain in the County. Mrs. Humphrey requested that Mr. Erie file a formal report with the County Administrator on the Retention Committee's findings. Mr. Ramsey expressed appreciation to Mr. Erie for the diligent efforts of the members of the Business Retention Committee. 3. BOARD COMMITTEE REPORTS Mr. Daniel stated that the ground breaking for the Route 288 expansion was held on March 4, 1999. He further stated that the County's next challenge relative to public roads involves formalizing recommendations for eliminating tolls on the Powhite Parkway Extension and the RMA Expressway. He requested that the County Administrator initiate a process for the elimination of tolls being added to the annual agenda for the County's General Assembly Delegation and requested that the Board endorse the toll issue as a very serious matter for County residents. It was generally agreed that Mr. Ramsey move forward with the process of researching and proposing legislation for the elimination of tolls. Mr. McHale stated that, on March 2, 1999, the Senate Productivity and Quality Award examiners visited the County and that the information presented by the employees communicated the County's commitment to quality. He suggested that the County create an opportunity to display the information for citizens. 99-209 3/ o/99 Mrs. Humphrey stated that, on March 8, 1999, she attended the Crater Planning District Commission meeting along with Mr. Warren and Mr. McHale. She further stated that the current improvements planned for Route 460 will have a significant impact on the County's future and economic prospects. She stated that she held a constituents' meeting relative to the Lake Chesdin Public Park and that she attended the Professional Firefighters Association annual meeting and dinner on March 6, 1999. Mr. Barber left the meeting. Mr. Warren expressed appreciation to Mr. Daniel for recognizing and taking a leadership role on the issue of tolls and requested the Board's support on an Item on the Board's Agenda to add to the list of transportation priorities the removal of tolls. He further stated that the Metropolitan Planning Organization Technical Advisory Committee has recommended that the elimination of tolls be one of seven priorities for the Metropolitan Region. He stated that, as Chairman of both the Metropolitan Planning Organization and the Richmond Regional Planning District Commission, he will ask for endorsement of the elimination of tolls as a priority at the State Department of Transportation's Preallocation Hearing on March 16, 1999. Mrs. Humphrey referenced a memo from Mr. Ramsey regarding the County's population figures and requested that the data be distributed to the Weldon Cooper Center in Charlottesville in an effort to receive another seat on the Richmond Regional Planning District Commission. Mr. Daniel requested that Mr. Ramsey prepare the documentation and set up a meeting between officials at the Weldon Cooper Center and County officials. Mr. Ramsey stated that a plan of action regarding the population figures has already been formulated. Mr. Warren stated that he has heard many favorable comments re].ative to the County conforming their zip code so that no tax revenue is lost due to businesses and residences being identified with a Richmond zip code. Mrs. Humphrey stated that businesses and residences Petersburg addresses. this is also a problem with having Colonial Heights and Mr. Barber returned to the meeting. Mr. Daniel requested that, when the Board Agenda is amended, it should include the addition of an Item to adopt a resolution including fact based material that would authorize the County Administrator and Chairman of the Board of Supervisors to approach the Postal Service to conform current zip codes to the boundaries of the County. 99-210 3/lO/99 Mr. Barber expressed appreciation to Ms. Dickson for speaking at his constituents' meeting on March 1, 1999. He stated that he will attend the Congress of French at James River High School on March 13, 1999 and the County Council of Parent Teacher Associations on March 15, 1999. He further stated that he is the Chairman of the Taxi Cab Advisory Board and will be attending its March 16, 1999 meeting. He stated that he has had several meetings with Roxshire residents relative to communications equipment on the Robious Water Tank and requested the Board's support on an Agenda Item regarding this subject. He further stated that he will meet with the Walton Park Civic Association on March 18, 1999 and with the Powderham Civic Association on March 23, 1999. He invited the public to attend an open house at the Animal Shelter on March 27, 1999. REQUESTS TO POSTPONE ACTION, ADDITIONS, OR CHANGES IN T~E ORDER OF PRESENTATION On motion of Mr. Barber, seconded by Mr. McHale, the Board replaced Item 8.C.3., Request for Permission for Brandermill Community Association to Stage a Fireworks Display at the Sunday Park Peninsula of Brandermill; added Item 8.C.16., Authorization to Refer Subdivision Ordinance Amendment Regarding New Road Stripping Rules to the Planning Commission for a Public Hearing and Set Public Hearing Date for the Board to Consider Subdivision Ordinance Amendment; added Item 8.C.17., Revoke Authorization for Sprint PCS to Apply for a Communications Antenna on the Robious Water Tank and Withdraw Application; added Item 8.C.18., Transfer of Three Cent Road Funds from the Bermuda District for the Thomas Dale High School 1999 Graduation Party; added Item 8.C.19., Transfer of Three Cent Road Funds from the Clover Hill District to Purchase Playground Equipment for Providence Elementary School; added Item 8.C.20., Authorization for County Administrator and the Chairman to Approach the Postal Service to Conform Current Zip Codes to the Boundaries of the County; and, adopted the Agenda, as amended. Ayes: Daniel, Warren, Barber, Humphrey, and McHale. Nays: None. 5. RESOLUTIONS AND SPECIAL RECOGNITIONS 5.ao RECOGNIZING C~IARLOTTE L. LANCASTER, ENVIRONMENTAL ENGINEERING DEPARTMENT, UPON HER RETIREMENT Mr. McElfish introduced Mrs. Charlotte L. Lancaster, who was present to receive the resolution. On motion of the Board, the following resolution was adopted: WHEREAS, Mrs. Charlotte L. Lancaster will retire from the Chesterfield County Environmental Engineering Department on March 31, 1999 and has provided twenty-five years of 99-211 3/10/99 outstanding service to the citizens of Chesterfield County; and WHEREAS, Mrs. Lancaster has exhibited growth and flexibility in her position, seeing it evolve from a strictly manual drafting position to a highly technical and specialized position utilizing geographic information system technology; and WHEREAS, Mrs. Lancaster was instrumental in developing and implementing the manual updates to the 1980 Census Bureau GBF/DIME file from 1981 to 1989, until the County's conversion to the automated LandTrak system which she has maintained from 1989 to present, and in developing and implementing the Environmental Engineering ~Kitty Fund" with profits going to a credit union account to fund department activities; and created the format and layout of the annual County Map Guide, completed all the graphic work required to produce the Map Guide and its associated product, the County Wall Map, from the map's inception until 1996 when those products became semi- computerized; and WHEREAS, Mrs. Lancaster has managed the input of all acreage parcel splits; street centerline and address ranges; and state route number additions to the geographic information system; and, before the widespread use of computer technology throughout the County, provided graphic arts and drafting skills to a variety of departments at their request for special projects; and WHEREAS, Mrs. Lancaster served as the Environmental Engineering representative to the Chesterfield Employees' Association from its inception until 1991 and served as the United Way coordinator for the department from 1985 to 1991; and WHEREAS, Mrs. Lancaster has provided personal customer service to the citizens of Chesterfield County in a manner that exhibits professionalism, courtesy, dedication, and quality; and Chesterfield County and the Board of Supervisors will miss Mrs. Lancaster's diligent service. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors publicly recognizes the outstanding contributions of Mrs. Charlotte L. Lancaster and extends, on behalf of its members and the citizens of Chesterfield County, their appreciation for her service to the County, their congratulations upon her retirement, and their best wishes for a long and happy retirement. AND, BE IT FURTHER RESOLVED, that a copy of this resolution be presented to Mrs. Lancaster and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. Ayes: Daniel, Warren, Barber, Humphrey, and McHale. Nays: None. 99-212 3/lo/99 Mr. Ramsey, accompanied by Mr. Daniel, presented the executed resolution to Mrs. Lancaster, accompanied by her husband, expressed appreciation for her dedicated service to the County, and wished her well in her retirement. Mrs. Lancaster expressed appreciation to the Board for the recognition. 5.B. RECOGNIZING FIREFIGHTER DAVID D. CONYERS, FIRE DEPARTMENT, UPON HIS RETIREMENT Second Deputy Chief Frank Edwards introduced Mr. David D. Conyers, who was present to receive the resolution. On motion of the Board, the following resolution was adopted: WHEREAS, Firefighter David D. Conyers began his public service with the County as a firefighter in the Fire Department on June 1, 1973, and has faithfully served Chesterfield County for twenty-five years; and WHEREAS, by providing quality public service, Firefighter Conyers has symbolized the type of employee Chesterfield County seeks; and WHEREAS, Firefighter Conyers' desire to do a good job has been a primary factor that has permitted him to perform at a high level while always striving for excellence; and WHEREAS, Firefighter Conyers displayed a caring attitude toward all of his customers, often going out of his way to help those in need, and demonstrated excellent teamwork skills by always being available to assist his co-workers, volunteers and the citizens of Chesterfield County; and WHEREAS, Firefighter Conyers has been effective in working with all groups, including co-workers, volunteers and the citizens of Chesterfield County. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors publicly recognizes the contributions of Firefighter David D. Conyers, expresses the appreciation of all residents for his service to the County, and extends their congratulations upon his retirement and their best wishes for a long and happy retirement. AND, BE IT FURTHER RESOLVED, that a copy of this resolution be presented to Firefighter Conyers and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. Ayes: Daniel, Warren, Barber, Humphrey, and McHale. Nays: None. 99-213 3/ o/99 Mr. Ramsey, accompanied by Mr. Daniel, presented the executed resolution and a Jefferson Cup to Mr. Conyers, accompanied by members of his family, expressed appreciation for his dedicated service to the County, and wished him well in his retirement. Chief Eiswick presented Mr. Conyers with a case containing his badge. Mr. Conyers expressed appreciation to the Board for the recognition. 6. WORK SESSIONS 6.A. FY2000 PROPOSED BUDGET Ms. Dickson presented an overview of the FY2000 Proposed Budget. She reviewed the remaining schedule of budget work sessions and major factors reflected in the Proposed FY2000 Budget. She stated that approximately $10.5 million in priority items remain unfunded in the FY2000 Operating Budget. She reviewed Implemented and Continued Initiatives and noted that the County's Federal Grant Revenues totaled approximately $5.5 million in FY94 and $10.3 million in FY98, which indicates major growth in the area of grant revenue. She reviewed Major Challenges including funding the operating impact as voter approved referendum projects and other capital projects are built and completed; implementation and funding of Coordinated Pay Plan with Schools; managing the change from a community which focuses primarily on rapid growth to one concerned with quality development; enhancing economic development in order to balance the burden of funding needed services; continuing to keep Chesterfield's crime rate the lowest in the region; striving to meet the Board's objectives; and increasing local match funding for State and Federal Law Enforcement Grants. She then reviewed FY97 Expenditures Per Capita compared with other jurisdictions; FY98 Employees Per 1,000 Population compared with other jurisdictions; and Percentage Increase in Demand for Services from FYgl-FY98. She stated that the total FY2000 Proposed Budget is $664.5 million which is an increase of 6.2 percent over the current year's budget. She noted that the General Fund percentage of the total budget is 36.2 percent and Schools percentage is approximately fifty-two percent. She reviewed FY2000 Proposed Budget Tax Rates and stated that they are essentially proposed to remain unchanged from the current year. She reviewed FY2000 Proposed Revenues vs. FY99 Adopted Revenues; FY2000 Proposed Expenditures vs. FY99 Adopted Expenditures; FY2000 General Fund Sources; and FY2000 General Fund Uses. She then reviewed FY2000 Proposed Fee Changes in Building Inspection and Engineering. There was brief discussion relative to concerns raised by businesses regarding the Fire Department Plans Review Section. 99 -214 Ms. Dickson reviewed a total of sixty new positions. She then reviewed County Administrator/Board Recommended Changes to the Capital Improvement Program. There was brief discussion relative to the projected date for construction of the Winterpock Area Park. Ms. Dickson continued to review County Administrator/Board Recommended Changes to the Capital Improvement Program. She stated that a proposed Agenda Item will be considered on March 24, 1999 for the Board to take advantage of funding for labor that has been obtained and proceed with the Point of Rocks Park Project. She continued to review County Administrator/Board Recommended Changes to the Capital Improvement Program. Ms. Dickson introduced Mr. Hammer to present the continuation of the Human Services Division's budget presentation from the February 24, 1999 meeting. He reviewed Parks and Recreation Budget Priorities and stated that the amount of funding requested for baseball/softball field and maintenance improvements is for field improvements at T-ball fields throughout the County. There was brief discussion relative to parks maintenance requirements. Mr. McHale referenced Goyne Park and stated that maintenance at older facilities has been deferred to build new facilities and that funding is needed for maintenance at older facilities. Mr. Hammer reviewed a list of items that needs funding help, if it becomes available. He then reviewed the services, FY2000 budget, and issues of the County Museum. He reviewed the services, FY2000 proposed budget and issues of the Extension Services; issues and FY2000 proposed budget of Juvenile Probation; issues and FY2000 proposed budget of the Juvenile Detention Home; and issues regarding the Youth Group Home. He then reviewed the issues and FY2000 proposed budget of the Comprehensive Services Act; issues and FY2000 proposed budget of Community Corrections; and the FY2000 proposed budget of Pretrial Services. He reviewed the FY2000 proposed budgets of the Victim/Witness Program; Youth Services; and Human Services Administration. Mr. Daniel requested that Mr. Ramsey prepare a list of all County studies currently being undertaken including the objective of each study. Deputy Chief Paul Mauger was introduced to present the final report of the Emergency Medical Services (EMS) EMS Task Force findings. He reviewed the history of the EMS System and stated that the components of the present EMS System include Bensley- Bermuda Volunteer Rescue Squad; Chesterfield Fire Department; Ettrick-Matoaca Volunteer Rescue Squad; Forest View Volunteer Rescue Squad; and Manchester Volunteer Rescue Squad. He stated that the County's population is increasing by approximately 99-215 3/10/99 three percent per year and that EMS calls have increased nineteen percent since 1994. He reviewed System Growth/Future Demands and requested the Board's consideration of the appointment of new staff positions and an increase in operational expenses. He reviewed the EMS Study which led to the appointment of the EMS Task Force. He reviewed actions of the EMS Task Force since September, 1998. He recognized members of the EMS Task Force present at the meeting. He reviewed the sub-groups of issues studied by the EMS Task Force and stated that the focus of the Task Force was on patient care, personnel safety and system integration and cooperation. He stated that forty-seven total recommendations were arrived at by the EMS Task Force. He reviewed the six priority recommendations of the Task Force including continued work towards a full component system integration; further exploring the feasibility of establishing a revenue recovery system; hiring a full-time Operational Medical Director; designating the Fire Chief as the primary system-wide EMS Official; restructuring the EMS Advisory Council; and embarking on a major volunteer recruitment and retention effort. He stated that the Task Force feels the commitment and focus needs to be on enhancing the current EMS system to successfully manage its growth. He requested the Board's consideration of new staff positions and additional funding. Mr. Ramsey commended the members of the EMS Task Force for their diligent efforts and dedication towards the study. He reviewed the six priority recommendations of the Task Force and requested the Board's endorsement of the priority recommendations as well as the implementation of the remaining recommendations. There was brief discussion relative to the Board's endorsement of the EMS Study. Mr. Daniel requested that an Agenda Item containing the recommendations of the EMS Task Force be considered at the March 24, 1999 Board meeting. Mr. Warren stated that he supports the recommendations of the EMS Task Force. Mr. Warren then made a motion for the Board to endorse the recommendations of the EMS Task Force. Mr. Daniel advised that the motion was out of order because the presentation was a Work Session rather than as an Agenda Item. It was generally agreed at that time that an Agenda Item be considered at the March 24, 1999 meeting relative to the recommendations of the EMS Task Force. Chief Elswick was introduced to present the Fire Department's budget. He expressed appreciation to the Board and members of the Fire Department for their support since his appointment as Fire Chief. He stated that the Fire Department's strategic 99-216 3/10/99 planning process was implemented in August, 1998. He further stated that the Fire Department's vision is to be the premier provider of public safety services, utilizing our people as the critical resource to accomplish our goals; and it's mission is to provide valued service through the dedication and excellence of our people. He reviewed values and strategic goals of the Fire Department. He then reviewed accomplishments over the past year; customer services provided; and efforts of the Department during the December, 1998 ice storm. He reviewed Annual Responses from 1988 to 1998 and Annual Responses vs. Volunteer Fire Responses. When asked, Chief Elswick stated that the personnel numbers listed under Annual Responses indicate paid professional personnel. There was brief discussion relative to growth in the EMS workload. Chief Elswick stated that seventy percent of the Fire Department's workload is EMS. He reviewed 1998 Responses to Countywide EMS Calls; Annual Responses vs. Medical Assist Calls; and Advanced Life Support Providers. He then reviewed the Fire Department's FY2000 Proposed Budget and stated that the seven percent increase from the current budget reflects staffing for the Centralia Fire Station and pay raises. He reviewed the Fire Department's additional funding requests. There was brief discussion relative to the additional funding requests. Mr. Ramsey stated that the potential for a Revenue Recovery System from an EMS Billing System will handle the Fire Department's additional funding requests. Chief Elswick reviewed additional funding requests for the Volunteer Rescue Squads. He then reviewed critical issues including Attracting and Retaining Quality Employees; Emergency Operations Staffing; EMS Workload; Career and Volunteer Integration; and Automation and Technology. Mr. Barber revisited the earlier agreement to consider the EMS recommendations at the March 24, 1999 meeting and requested that the Board amend its Agenda to include endorsement of the EMS Task Force Recommendations rather than waiting to the March 24, 1999 meeting. On motion of Mr. McHale, seconded by Mr. Barber, the Board suspended its rules to allow for an addition to the Agenda. Ayes: Daniel, Warren, Barber, Humphrey, and McHale. Nays: None. 99-217 3/lO/99 On motion of Mr. Barber, seconded by Mr. McHale, the Board amended the Agenda to allow for consideration of the recommendations of the Emergency Medical Services Task Force. Ayes: Daniel, Warren, Barber, Humphrey, and McHale. Nays: None. On motion of Mr. Warren, seconded by Mrs. Humphrey, the Board adopted the recommendations of the Emergency Medical Services Task Force including the following priority recommendations - continue the philosophy of Full System Integration; issue a request for proposal to determine the feasibility of a Revenue Recovery System and processes that would need to be implemented if approved by the Board; implement a full time Operational Medical Director when funding is available; designate the Fire Chief as the Primary Emergency Medical Services Official; reauthorize and restructure the Emergency Medical Services Advisory Council; and immediately implement a Volunteer Recruitment and Retention Study since funding is available. And, further, the Board endorsed the balance of the Emergency Medical Services Task Force recommendations to be processed by the Fire Chief in cooperation with the Emergency Medical Services Advisory Council. Ayes: Daniel, Warren, Barber, Humphrey, and McHale. Nays: None. 6.Bo FY2000 COMMUNITY DEVELOPMENT BLOCK GRANT AND HOME ANNUAL PLAN Mr. Taylor presented the FY1999-2000 Community Development Block Grant (CDBG) and Home Investment Partnership Annual Plan. He reviewed strategic plan goals and major accomplishments during 1997-98 and the Program Income from PY95-PY99. He then reviewed the CDBG's Annual Plan Development Schedule and a comparison of the FY98-99 and FY99-00 CDBG and Home Investment Partnership Funding. He reviewed funding from FY96-FY2000 and Grant Fund Limits. He then reviewed the differences between the County Administrator's recommendations and those from the Proposal Review Committee for FY99-2000 Funding Requests. Discussion and questions ensued relative to the decreased funding of the renovations to the Bensley Community Building and the Crescent Park Sewer Line Extension Project still allowing the projects to begin and the feasibility of the Centralia Fire Station Radio Equipment being funded through the Bond Referendum. Mr. Taylor continued to present the differences between the County Administrator's recommendations and those from the Proposal Review Committee for FY99-2000 Funding Requests for Public Facilities/Improvements. 99-218 3/10/99 There was brief discussion relative to funding for Fire Department Defibrillators in qualified areas for career units. When asked, Mr. Taylor stated that limitations on funding are placed on both the Public Service and Administration/Planning Categories. He further stated that in the remaining categories, funding can be redistributed among the funding requests. Mr. Taylor presented the differences between the County Administrator's recommendations and those from the Proposal Review Committee for FY99-2000 Funding Requests for Public Services. Mr. McHale questioned the eligibility for athletic associations to participate in Block Grant Funding. Mr. Taylor continued to present the differences between the County Administrator's recommendations and those from the Proposal Review Committee for PY99-2000 Funding Requests for Public Services. He stated that the General Fund Budget is proposing $10,000 for the Crisis Assistance Response Emergency Shelter (CARES) funding request; $4,000 for the Communities in Schools funding request; and $15,000 for the Domestic Violence Intervention funding request. He further stated that the General Fund Budget is proposing $20,000 as a match for a $20,000 Grant for the Limited English Speaking funding request and $8,000 for the Park Lee Learning Center funding request. There was brief discussion relative to activities involved in the Youth Programs. Mrs. Humphrey requested a list of the Youth Programs. Mr. Taylor then presented total FY99-2000 Funding Requests and Recommendations. There was brief discussion relative to the request for funding of the Ettrick Village National Registration Nomination and Signage. Mrs. Humphrey requested that Mr. Taylor prepare for Board members a summary of all applications for funding. 7. DEFERRED ITEMS There were no deferred items at this time. 8. NEW BUSINESS 8,A. APPOINTMENTS On motion of Mr. Warren, seconded by Mr. McHale, the Board suspended its rules at this time to allow simultaneous 99-219 3/10/99 nomination/reappointment Preservation Committee. of members to serve on the Ayes: Daniel, Warren, Barber, Humphrey, and McHale. Nays: None. O PRESERVATION COM~ITTEE On motion of Mr. Barber, seconded by Mr. McHale, the Board simultaneously nominated/reappointed the following at large members to serve on the Preservation Committee whose terms are effective immediately and will expire March 12, 2002: Ms Mr Mr Mr Mr Mr Mr Mary Ellen Howe James V. Daniels J. Carl Morris G. W. "Skip" Wallace Bryan Walker Douglas Woolfolk John V. Coghill Ayes: Daniel, Warren, Barber, Humphrey, and McHale. Nays: None. 8.B. STREETLIGHT INSTALLATION COST APPROVALS On motion of Mrs. Humphrey, seconded by Mr. Barber, the Board approved the following streetlight installation cost approvals: Bermuda District * Hidden Creek Court and Walthall Creek Drive Cost to install light: $1,834.33 * Howlett Line Drive, northwest corner of 13919 Cost to install both lights: $246.32 * Howlett Line Drive, northwest corner of 13901 Cost to install both lights: $265.69 Matoaca District * Candlelamp Lane, one at 9801 and one at 9811 (Also upgrade existing light in cul-de-sac) Cost to install two lights and complete upgrade: $1,318.06 Midlothian District * Robious Road entrance to James River High School Fieldhouse Cost to install light: $1,810.74 (It is noted that three streetlight installation requests were administratively approved in the Bermuda District; one in the 99-220 3/lo/99 Dale District; and three in the Matoaca District. It is further noted that a copy of the administratively approved streetlights are filed with the papers of this Board.) Ayes: Daniel, Warren, Barber, Humphrey, and McHale. Nays: None. 8.C. CONSENT ITEMS 8.C.1. AWARD OF CONTRACT TO STANLEY CONSTRUCTION FOR THE JAMES RIVER INDUSTRIAL CENTER INDUSTRIAL ACCESS PROJECT On motion of Mr. Barber, seconded by Mr. Warren, the Board awarded a contract to Stanley Construction, in the amount of $375,295, for the construction of the James River Industrial Center Industrial Access Project. Ayes: Daniel, Warren, Barber, Humphrey, and McHale. Nays: None. 8.C.2. REQUESTS FOR PERMISSION 8.C.2.a. A/H-SIGMA RICHMOND, L.L.C. TO INSTALL A CONCRETE PAD WITHIN A VARIABLE WIDTH WATER AND SEWER EASEMENT On motion of Mr. Barber, seconded by Mr. Warren, the Board approved a request from A/H-Sigma Richmond, L.L.C. to install a concrete pad within a variable width water and sewer easement, subject to the execution of a license agreement. (It is noted a copy of the plat is filed with the papers of this Board.) Ayes: Daniel, Warren, Barber, Humphrey, and McHale. Nays: None. 8 .C.2 .b. MARK L. JOHNSON AND TINA L, JOHNSON TO HAVE A PORTION OF AN EXISTING DWELLING ENCROACH WITHIN A VARIABLE WIDTH DRAINAGE AND SEWER EASEMRNT On motion of Mr. Barber, seconded by Mr. Warren, the Board approved a request from Mark L. Johnson and Tina L. Johnson for a portion of an existing dwelling to encroach within a variable width drainage and sewer easement, subject to the execution of 99-221 a license agreement. (It is noted a copy of the plat is filed with the papers of this Board.) Ayes: Daniel, Warren, Barber, Humphrey, and McHale. Nays: None. 8.C.3. REQUEST FOR PERMISSION FOR BRANDERMILL COMMUNITY ASSOCIATION TO STAGE A FIREWORKS DISPLAY AT SUNDAY PARK PENINSULA OF BRANDERMILL On motion of Mr. Barber, seconded by Mr. Warren, the Board approved a request from Mr. Mike Divita and Ms. Dianne Sindelir, of the Brandermill Community Association, to stage a fireworks display at the Sunday Park Peninsula at Brandermill on July 4, 1999, with no rain date. Ayes: Daniel, Warren, Barber, Humphrey, and McHale. Nays: None. 8.C.5 ADOPTION OF RESOLUTIONS 8.C.5 .a. RECOGNIZING LIEUTENANT VAUGHAN E. CULBREATH, FIRE DEPARTMENT, UPON HIS RETIREMENT On motion of Mr. Barber, seconded by Mr. Warren, the Board adopted the following resolution: WHEREAS, Lieutenant Vaughan E. Culbreath began his public service with the County as a firefighter in the Fire Department on March 1, 1974, and has faithfully served Chesterfield County for twenty-five years; and WHEREAS, by providing quality public service, Lieutenant Culbreath has symbolized the type of employee Chesterfield County seeks; and WHEREAS, Lieutenant Culbreath's desire 'to do a good job has been a primary factor that has permitted him to perform at a high level while always striving for excellence; and WHEREAS, Lieutenant Culbreath displayed a caring attitude toward all of his customers, often going out of his way to help those in need, and demonstrated excellent teamwork skills by always being available to assist his co-workers, volunteers and the citizens of Chesterfield County; and WHEREAS, Lieutenant Culbreath has been effective in working with all groups, including co-workers, volunteers and the citizens of Chesterfield County. 99-222 3/lO/99 NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors publicly recognizes the contributions of Lieutenant Vaughan E. Culbreath, expresses the appreciation of all residents for his service to the County, and extends their congratulations upon his retirement and their best wishes for a long and happy retirement. AND, BE IT FURTHER RESOLVED, that a copy of this resolution be presented to Lieutenant Culbreath and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. Ayes: Daniel, Warren, Barber, Humphrey, and McHale. Nays: None. 8 .C.5 .b. PROCLAIMING APRIL 11-17, 1999 AS "NATIONAL LIBRARY WEEK" On motion of Mr. Barber, seconded by Mr. Warren, the Board adopted the following resolution: WHEREAS, our nation's public, school and academic libraries provide all people with books, computers, videocassettes, audio tapes and other resources to enrich their lives; and WHEREAS, librarians protect the right of all Americans to read, learn and connect to information representing all points of view; and WHEREAS, libraries are vital to building a nation of readers and creating a lifelong love of reading among our children and youth; and WHEREAS, millions of Americans rely on libraries for their only access to computers and the Internet, allowing them to get connected to our global society; and WHEREAS, librarians provide the essential support and education needed by children, teenagers and adults alike in their search for knowledge, information and entertainment; and WHEREAS, libraries and library supporters nationwide are celebrating "National Library Week" with the theme "Read! Learn! Connect! at the Library". 99-223 3/ o/99 NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors hereby proclaims April 11-17, 1999, "National Library Week" in Chesterfield County, Virginia and encourages all people to "Read! Learn! Connect!" by exploring the riches available at our libraries. Ayes: Daniel, Warren, Barber, Humphrey, and McHale. Nays: None. 8.C.6. APPROVAL OF UTILITY CONTRACT FOR BIRKDALE ONSITE TRUNK SEWER PHASE III On motion of Mr. Barber, seconded by Mr. Warren, the Board approved the following Utility Contract for Birkdale Onsite Trunk Sewer Phase III - Contract Number 98-0379, which includes 1,669 L.F. ± of fifteen inch oversized wastewater lines: Developer: Milhaus Corporation Contractor: Piedmont Construction Company, Incorporated Contract Amount: Estimated Total - $81,499.35 Total Estimated County Cost: $9,606.50 Wastewater (Oversizing) $71,892.85 Code: (Refund thru connections - Oversizing) 5N-572VO-E4C District: Matoaca (It is noted a copy of the vicinity sketch is filed with the papers of this Board.) Ayes: Daniel, Warren, Barber, Humphrey, and McHale. Nays: None. 8 .C.7. APPROVAL OF REVISED SEWER CONTRACT FOR HARROWGATE PLACE OFFSITE SEWER EXTENSION On motion of Mr. Barber, seconded by Mr. Warren, the Board approved the Revised Sewer Contract for Harrowgate Place OffSite Sewer Extension - Contract Number 98-0164, and authorized the County Administrator to execute any necessary documents. (It is noted a copy of the vicinity sketch is filed with the papers of this Board.) Ayes: Daniel, Warren, Barber, Humphrey, and McHale. Nays: None. 99-224 3/lo/99 8.C.8. APPROVAL OF~THE PURCHASE OF RIGHT OF WAY AND EASEMENT FOR SPRING RUN ROAD IMPROVEMENTS 8.C.8,a. FROM LARRY E. NEWCOMB On motion of Mr. Barber, seconded by Mr. Warren, the Board approved the purchase of 0.041 acres of right of way and a ten foot Bell-Atlantic easement for the Spring Run Road Improvements Project from Larry E. Newcomb and authorized the County Administrator to execute the deed. (It is noted a copy of the plat is filed with the papers of this Board.) Ayes: Daniel, Warren, Barber, Humphrey, and McHale. Nays: None. 8.C.8.b. FROM WILLIAM T. AND SALLIE D. ELLIOTT On motion of Mr. Barber, seconded by Mr. Warren, the Board approved the purchase of 0.305 acres of right of way and a ten foot Bell-Atlantic easement for the Spring Run Road Improvements Project from William T. Elliott and Sallie D. Elliott and authorized the County Administrator to execute the deed. (It is noted a copy of the plat is filed with the papers of this Board. Ayes: Daniel, Warren, Barber, Humphrey, and McHale. Nays: None. 8.C.9. ACCEPTANCES OF PARCELS OF LAND 8.C.9.a ALONG REVISED HOPKINS ROAD EXTENDED FROM MILES AND WELLS On motion of Mr. Barber, seconded by Mr. Warren, the Board accepted, on behalf of the County, the conveyance of a parcel of land containing 3.20 acres more or less for Revised Hopkins Road Extended from Miles and Wells and authorized the County Administrator to execute the necessary deed. (It is noted a copy of the plat is filed with the papers of this Board.) Ayes: Daniel, Warren, Barber, Humphrey, and McHale. Nays: None. 8.C.9.b. ADJOINING CHESTER ROAD AND PERRYMONT ROAD FROM PREMIER PARTNERS, INCORPORATED On motion of Mr. Barber, seconded by Mr. Warren, the Board accepted, on behalf of the County, the conveyance of a parcel 99-225 3/10/99 of land containing 0.6318 acres adjoining the south right of way line of Chester Road (State Route 145) and the West right of way line of Perrymont Road (State Route 1625) from Premier Partners, Incorporated and authorized the County Administrator to execute the necessary deed. (It is noted a copy of the plat is filed with the papers of this Board.) Ayes: Daniel, Warren, Barber, Humphrey, and McHale. Nays: None. 8.C.10. AUTHORIZATION TO VACATE AND RE-DEDICATE A DRAINAGE EASEMENT ACROSS THE PROPERTY OF LAVERNE C. COLE On motion of Mr. Barber, seconded by Mr. Warren, the Board authorized the Chairman of the Board of Supervisors and the County Administrator to execute a drainage agreement and maintenance contract for the vacation and re-dedication of a drainage easement across the property of LaVerne C. Cole. (It is noted a copy of the plat is filed with the papers of this Board.) Ayes: Daniel, Warren, Barber, Humphrey, and McHale. Nays: None. 8.C.11. CONVEYANCE OF EASEMENT TO BELL ATLANTIC-VIRGINIA, INCORPORATED FOR INSTALLATION OF UNDERGROUND CABLE ON COUNTY PROPERTY On motion of Mr. Barber, seconded by Mr. Warren, the Board authorized the Chairman of the Board of Supervisors and the County Administrator to execute easement and license agreements with Bell Atlantic-Virginia, Incorporated to install underground cable on County property to serve the new Spring Run Elementary School. (It is noted a copy of the plat is filed with the papers of this Board.) Ayes: Daniel, Warren, Barber, Humphrey, and McHale. Nays: None. 8.C.12. APPROPRIATION OF ADDITIONAL SCHOOL GRANT FUNDS FOR VOCATIONAL EDUCATION FOR FY99 On motion of Mr. Barber, seconded by Mr. Warren, the Board increased the Instruction appropriation category by $105,426 for FY99 for the Integrated Manufacturing Technology Grant and 99-226 /lo/99 the FY99 Carl Perkins Vocational Education Grant, including reimbursement funds from Henrico County for the shared cost of a bilingual interpreter. Ayes: Daniel, Warren, Barber, Humphrey, and McHale. Nays: None. 8.C.13. SET DATES. FOR PUBLIC HEARINGS 8 .C.13 .a. TO CONSIDER AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND RE-ENACTING SECTIONS 19-606, 19-607, 19-608, 19-609 AND 19-612 AND ADDING SECTION 19-613 CREATING DESIGN STANDARDS FOR THE BON AIR VILLAGE On motion of Mr. Barber, seconded by Mr. Warren, the Board set the date of April 14, 1999 at 7:00 p.m. for a public hearing to consider an ordinance to amend the Code of the County of Chesterfield, 1997, as amended, by amending and re-enacting sections 19-606, 19-607, 19-608, 19-609 and 19-612 and adding section 19-613 creating design standards for the Bon Air Village. Ayes: Daniel, Warren, Barber, Humphrey, and McHale. Nays: None. 8.C.13 .b. TO CONSIDER THE ROUTE 288 CORRIDOR PLAN AND RELATED ZONING ORDINANCE AMENDMENTS On motion of Mr. Barber, seconded by Mr. Warren, the Board set the public hearing date of April 14, 1999 at 7:00 p.m. for a public hearing to consider The Route 288 Corridor Plan and related Zoning Ordinance Amendments. Ayes: Daniel, Warren, Barber, Humphrey, and McHale. Nays: None. Mr. Daniel requested that Mr. Ramsey schedule a work session regarding the 288 Corridor Plan prior to the public hearing. 8.C.14. AUTHORIZATION FOR THE POLICE DEPARTMENT TO APPLY FOR A FEDERAL GRANT FOR DIGITAL TELEPHONES On motion of Mr. Barber, seconded by Mr. Warren, the Board authorized the Police Department to apply for a three year Federal United States Department of Commerce National 99-227 3/ 0/99 Telecommunications and Information Administration Grant for Telecommunications and Information Infrastructure Assistance Program (TIIAP) to provide funding for digital telephones for the Police Department and appropriate the funds when approved. Ayes: Daniel, Warren, Barber, Humphrey, and McHale. Nays: None. 8.O.15. AUTHORIZATION TO AMEND THE HIGHWAY PRIORITY LIST TO INCLUDE REMOVAL OF TOLLS FOR POWHITE PARKWAY EXTENSION On motion of Mr. Barber, seconded by Mr. Warren, the Board approved an amendment to the Highway Priority List to include removal of the tolls for the Powhite Parkway Extension. Ayes: Daniel, Warren, Barber, Humphrey, and McHale. Nays: None. 8.C.16. AUTHORIZATION TO REFER SUBDIVISION ORDINANCE AMENDMENT REGARDING NEW ROAD STRIPPING RULES TO THE PLANNING COMMISSION FOR A PUBLIC HEARING AND SET PUBLIC HEARING DATE FOR THE BOARD TO CONSIDER SUBDIVISION ORDINANCE AMENDMENT On motion of Mr. Barber, seconded by Mr. Warren, the Board referred an ordinance to amend the Code of the County of Chesterfield, 1997, as amended, by amending and reenacting Section 17-2 relating to the definitions of frontage and subdivision to the Planning Commission for a public hearing and set the date of April 28, 1999 at 7:00 p.m. for a public hearing for the Board to consider the ordinance. Ayes: Daniel, Warren, Barber, Humphrey, and McHale. Nays: None. 8.C.18. TRANSFER OF THREE CENT ROAD FUNDS FROM BERMIIDA DISTRICT FOR THE THOMAS DALE HIGH SCHOOL 1999 GRADUATION PARTY On motion of Mr. Barber, seconded by Mr. Warren, the Board transferred $1,000 from the Bermuda District Three Cent Road Fund to the School Board to be used for the Thomas Dale High School 1999 Graduation Party. Ayes: Daniel, Warren, Barber, Humphrey, and McHale. Nays: None. 99-228 3/ 0/99 8 .C.19. TRANSFER OF THREE CENT ROAD FUNDS FROM CLOVER HILL DISTRICT TO PURCHASE PLAYGROUND EQUIPMENT FOR PROVIDENCE ELEMENTARY SCHOOL On motion of Mr. Barber, seconded by Mr. Warren, the Board transferred $4,000 from the Clover Hill District Three Cent Road Fund to Parks and Recreation for the purchase of playground equipment for Providence Elementary School. Ayes: Daniel, Warren, Barber, Humphrey, and McHale. Nays: None. The following Agenda Items were pulled from the Consent Agenda for discussion: 8 .C.20. AUTHORIZATION FOR COUNTY ADMINISTRATOR AND CHAIRMAN TO APPROACH THE POSTAL SERVICE TO CONFORM CURRENT ZIP CODES TO THE BOUNDARIES OF THE COUNTY On motion of Mr. Barber, seconded by Mr. Warren, the Board authorized the County Administrator and Chairman of the Board of Supervisors to approach the Postal Service to explore opportunities to revise zip codes to conform to the boundaries of the County. Ayes: Daniel, Warren, Barber, Humphrey, and McHale. Nays: None. 8 .C.4. AUTHORIZATION TO ENTER INTO AN AGREEMKNT WITH YOUT~ MATTERS FOR PARTIAL FUNDING OF THE YOUTH MATTERS PROGRAM COORDINATED BY THE EXTENSION SERVIC~ Mr. McHale stated that he is a Fellow of the Youth Matters and Robert Wood Johnson Foundation, declared a Conflict of Interest under the Virginia Conflict of Interest Act regarding this request, and excused himself from the meeting. On motion of Mr. Barber, seconded by Mr. Warren, the Board authorized the County Administrator to execute an agreement with Youth Matters, an initiative of the Greater Richmond Chamber of Commerce, to help youth reach their full potential and appropriated $20,000 in grant funds to the Youth Matters initiative. Ayes: Daniel, Warren, Barber, and Humphrey. Nays: None. Mr. McHale returned to the meeting. 99-229 3/ o/99 8.C.17. REVOKE AUTHORIZATION FOR SPRINT PCS TO APPLY FOR COMMUNICATIONS ANTENNA ON THE ROBIOUS WATER TANK AND WITHDRAW APPLICATION Mr. Barber stated that, due to concerns that have been expressed by Roxshire residents relative to a communications antenna being placed on the Robious Water Tank, he is recommending that the Board revoke its authorization for Sprint PCS to apply for zoning to allow for the antenna. Mr. Barber then made a motion for the Board to revoke its authorization for Sprint PCS to apply for substantial accord and a conditional use planned development with height and setback exceptions for a communications antenna to be installed on the Robious Water Tank and withdraw pending applications for such substantial accord and conditional use planned development approval. Mr. Warren seconded the motion made by Mr. Barber. There was brief discussion relative to the initiation of the original request and the withdrawal of the applications. Mr. Daniel called for the vote on the motion made by Mr. Barber, seconded by Mr. Warren, for the Board to revoke its authorization for Sprint PCS to apply for substantial accord and a conditional use planned development with height and setback exceptions for a communications antenna to be installed on the Robious Water Tank and withdraw pending applications for such substantial accord and conditional use planned development approval. Ayes: Daniel, Warren, Barber, Humphrey, and McHale. Nays: None. 9. HEARINGS OF CITIZENS ON UNSCHEDULED MATTERS OR CLAIMS There were no hearings of citizens on unscheduled matters or claims at this time. 10. REPORTS On motion of Mr. McHale, seconded by Mrs. Humphrey, the Board accepted the following reports: A report on Developer Water and Sewer Contracts and a status report on the General Fund Balance; Reserve for Future Capital 99-230 3/ o/99 Projects; District Road and Street Light Funds, and Lease Purchases. Ayes: Daniel, Warren, Barber, Humphrey, and McHale. Nays: None. 11. DINNER On motion of Mr. McHale, seconded by Mr. Barber, the Board recessed to the Administration Building, Room 502, for dinner. Ayes: Daniel, Warren, Barber, Humphrey, and McHale. Nays: None. Reconvening: 12. INVOCATION Reverend Mark Cary, Pastor of Chester Church of God, gave the invocation. 13. PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA Battalion Chief Mark Nugent led the Pledge of Allegiance to the Flag of the United States of America. 14. RESOLUTIONS AND SPECIAL RECOGNITIONS O RECOGNIZING PHILIP MORRIS U.S.A. FOR THEIR CONTRIBUTION TO THE FIRE DEPARTMENT'S FIRE AND LIFE SAFETY TRAINING TRAILER PROJECT Battalion Chief Nugent introduced Ms. Terry Hanson, Director of Community Relations for Philip Morris, and Ms. Robin Hulsey, Communication and Contribution Specialist for Philip Morris, who were present to receive the resolution. On motion of the Board, the following resolution was adopted: WHEREAS, the loss of life and property due to fire occurs primarily in our homes; and WHEREAS, the majority of home fires are preventable; and 99-231 3/10/99 WHEREAS, the goal of fire and life safety education is to reduce loss of fire, serious injuries and loss of property; and WHEREAS, the most important goal of fire and life safety education is to change unsafe fire and safety behavioral practices by teaching children and adults how to identify and eliminate potential fire and life safety hazards and to always follow proper safety techniques, such as the importance of properly operating smoke detectors; practicing home escape planning; following safe cooking practices; the proper use of 9-1-1; and the importance of properly displayed house numbers; and WHEREAS, the responsibility of protecting and educating Chesterfield County citizens lies within the heart of our community; and WHEREAS, out of this spirit of community, the Chesterfield Fire Department and Philip Morris U.S.A. have formed a life saving partnership to assist in purchasing a fire and life safety training trailer to allow the children of our County to participate in practical life safety training; and WHEREAS, Philip Morris U.S.A. has designated Chesterfield County Fire Department as the recipient of a $50,000 grant to help purchase and operate a fire and life safety training trailer -- a valuable teaching tool to be utilized in all County Elementary Schools, as well as many community events throughout the County, which will provide the Fire Department the opportunity to reach 50,000 children. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors hereby publicly recognizes Philip Morris U.S.A. for their generous contribution to the Chesterfield County Fire Department and acknowledges their community support in helping the County reach its goal of being the safest and most secure community of its size in the U.S.A. AND, BE IT FURTHER RESOLVED, that a copy of this resolution be presented to Philip Morris U.S.A. and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. Ayes: Daniel, Warren, Barber, Humphrey, and McHale. Nays: None. Mr. Daniel presented the executed resolution to Ms. Hanson and expressed appreciation for the generous contribution. 99-232 3/ o/99 Ms. Hanson presented a check, in the amount of $50,000, to Chief Elswick. She stated that Philip Morris is pleased to make the contribution to the safety of the community and to be involved in the Fire Department's fire and life safety training program. Mr. Golden introduced Mr. Dean Hawkins, President of the Chester Youth Sports Boosters, accompanied by Mr. Rick Wood, representing Chester Baseball, and Mr. Kim Showers representing Wells Baseball. Mr. Wood presented Mr. Golden with a check to help defray the costs of improvements at Goyne Park. Mr. McHale expressed appreciation, on behalf of the Board, for the contribution from the sports associations towards improvements at Goyne Park. Mr. Wood expressed appreciation, on associations, for the opportunity to towards the Goyne Park improvements. behalf of sports make a contribution 15. HEARINGS OF CITIZENS ON UNSCHEDULED MATTERS OR CLAIMS NOT HEARD AT THE AFTERNOON SESSION MR. DAVID COSBY ADDRESSING THE BOARD REGARDING THE BUSINESS PLAN FOR RICHMOND FIRST TEE Mr. David Cosby, a resident of the Dale District, expressed concerns relative to the wording of the advertisement for the bond issue from which funds were used to purchase Ironbridge Park. He expressed appreciation to Mr. Daniel for insisting upon the creation of a business plan by Richmond First Tee for the proposed golf course at the Park. He stated that the business plan indicates that, during the first six years of operation, the golf course will have a net operating loss of $784,391. He expressed concerns relative to the purchase of irrigation water from the County to be used for the proposed golf course and questioned the tax exempt status of Richmond First Tee. He requested that Mr. Ramsey furnish him with a copy of Richmond First Tee's private letter ruling from the Internal Revenue Service stating that it is a 501-C3 organization as well as documentation proving that Richmond First Tee is currently a 501-C3 organization. Mr. Daniel requested that Mr. Ramsey review Mr. testimony and respond to his issues. Cosby's 99-233 3/10/99 16. PUBLIC HEARINGS 16 .A. TO CONSIDER AN ORDINANCE TO VACATE PORTIONS OF A SIXTEEN FOOT UTILITY EASEMENT ACROSS LOT 7, BLOCK D, CHATHAM, SECTION B Mr. Stith stated that this date and time has been advertised for a public hearing to consider an ordinance to vacate portions of a sixteen foot utility easement across Lot 7, Block D, Chatham, Section B. No one came forward to speak in favor of or against this ordinance. On motion of Mr. Barber, seconded by Mr. McHale, the Board adopted the following ordinance: AN ORDINANCE whereby the COUNTY OF CHESTERFIELD, VIRGINIA, ("GRANTOR") vacates to PAUL R. HETTERICH and ELIZABETH A. HETTERICH, (husband and wife), ("GRANTEE"), portions of a 16' utility easement across Lot 7, Block D, Chatham Subdivision, Section B, MIDLOTHIANMagisterial District, Chesterfield County, Virginia, as shown on a plat thereof duly recorded in the Clerk's Office of the Circuit Court of Chesterfield County in Plat Book 14, at Page 63. WHEREAS, PAUL R. HETTERICH and ELIZABETH A. HETTERICH, petitioned the Board of Supervisors of Chesterfield County, Virginia to vacate portions of a 16' utility easement across Lot 7, Block D, Chatham Subdivision, Section B, MIDLOTHIAN Magisterial District, Chesterfield County, Virginia more particularly shown on a plat of record in the Clerk's Office of the Circuit Court of said County in Plat Book 14, Page 63, by J. K. TIMMONS, dated MARCH 30, 1965, and recorded April 21, 1965. The portions of easement petitioned to be vacated are more fully described as follows: Portions of a 16' utility easement, across Lot 7, Block D, Chatham Subdivision, Section B, the locations of which are more fully shown on a plat made by VIRGINIA SURVEYS, dated FEBRUARY 23, 1999, a copy of which is attached hereto and made a part of this Ordinance. WHEREAS, notice has been given pursuant to Section 15.2- 2204 of the Code of Virginia, 1950, as amended, by advertising; and, WHEREAS, no public necessity exists for the continuance of the portions of easement sought to be vacated. 99-234 3/10/99 NOW THEREFORE, BE IT ORDAINED BY THE BOARD OF SUPERVISORS OF CHESTERFIELD COUNTY, VIRGINIA: That pursuant to Section 15.2-2272 of the Code of Virginia, 1950, as amended, the aforesaid portions of easement be and are hereby vacated. This Ordinance shall be in full force and effect in accordance with Section 15.2-2272 of the Code of Virginia, 1950, as amended, and a certified copy of this Ordinance, together with the plat attached hereto shall be recorded no sooner than thirty days hereafter in the Clerk's Office of the Circuit Court of Chesterfield County, Virginia pursuant to Section 15.2-2276 of the Code of Virqinia, 1950, as amended. The effect of this Ordinance pursuant to Section 15.2-2274 is to destroy the force and effect of the recording of the portions of the plat vacated. This Ordinance shall vest fee simple title of the portions of easement hereby vacated in the property owners of Lot 7, Block D, within Chatham Subdivision, Section B free and clear of any rights of public use. Accordingly, this Ordinance shall be indexed in the names of the COUNTY OF CHESTERFIELD as GRANTOR, and PAUL Ro HETTERICH and ELIZABETH A. HETTERICH, or their successors in title, as GRANTEE. Ayes: Daniel, Warren, Barber, Humphrey, and McHale. Nays: None. 16 .B. TO CONSIDER THE CONVEYANCE OF RIGHT OF WAY AND EASEMENTS FOR THE WALMSLEY BOULEVARD ROAD IMPROVEMENT PROJECT Mr. Stith stated that this date and time has been advertised for a public hearing to consider the conveyance of right of way and easements to the Commonwealth of Virginia and utility easements to Virginia Electric and Power Company and Bell Atlantic- Virginia, Incorporated for the Walmsley Boulevard Road Improvement Project. No one came forward to speak in favor or of against this issue. On motion of Mr. Warren, seconded by Mr. Barber, the Board approved the conveyance of right of way and easements to the Commonwealth of Virginia and utility easements to Virginia Electric and Power Company and Bell Atlantic-Virginia, Incorporated for the Walmsley Boulevard Road Improvement Project and authorized the County Administrator and Chairman of the Board of Supervisors to execute the deed and easement agreements. Ayes: Daniel, Warren, Barber, Humphrey, and McHale. Nays: None. 99-235 3/lO/99 16.C. TO CONSIDER THE CONVEYANCE OF A 6.2 ACRE PARCEL OF LAND TO MILES AND WELLS Mr. Stith stated that this date and time has been advertised for a public hearing to consider the conveyance of a 6.2 acre parcel of land to Miles and Wells. No one came forward to speak in favor of or against this issue. On motion of Mr. McHale, seconded by Mrs. Humphrey, the Board authorized the Chairman of the Board of Supervisors and the County Administrator to execute a quitclaim deed to convey a 6.2 acre parcel of land to Miles and Wells. Ayes: Daniel, Warren, Barber, Humphrey, and McHale. Nays: None. 16.D. TO CONSIDER THE ABANDONMENT OF A PORTION OF FITZHUGH STREET, STATE ROUTE 1312 Mr. Stith stated that this date and time has been advertised for a public hearing to consider the abandonment of a portion of Fitzhugh Street, State Route 1312. No one came forward to speak in favor of or against this issue. On motion of Mrs. Humphrey, seconded by Mr. McHale, the Board adopted the following resolution: WHEREAS, the Virginia Department of Transportation has submitted a sketch to the Board of Supervisors of Chesterfield County depicting a portion of Fitzhugh Street, State Route 1312, to be abandoned from the secondary system of State highways; and WHEREAS, pursuant to a resolution of this Board, January 27, 1999, the required notices of the County's intention to abandon a portion of Fitzhugh Street, State Route 1312, have been given in that: on January 29, 1999, a notice was posted in at least three places along Fitzhugh Street, State Route 1312; and on February 24, 1999, and March 3, 1999, a notice was published in the Richmond Times Dispatch having general circulation within the County announcing this Public Hearing to receive comments concerning the proposed abandonment; and on February 2, 1999, notice was sent to the Commissioner of the Virginia Department of Transportation; and WHEREAS, after considering all evidence available, this Board is satisfied that no public necessity exists for the continuance of the section of Fitzhugh Street, State Route 1312, extending from its intersection with Pickett Avenue, State Route 600 a distance of 0.03 miles, and hereby deems that section of road is no longer necessary as a part of the Secondary System of State Highways. 99-236 3/10/99 NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors hereby abandons the above described section of Fitzhugh Street, State Route 1312 and removes it from the secondary system of State highways, pursuant to Section 33.1- 151, Code of Virginia, 1950, as amended. AND, BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident Engineer for the Virginia Department of Transportation. AND, BE IT FURTHER RESOLVED, that the Board of Supervisors does hereby request that the Commissioner of the Virginia Department of Transportation certify, in writing, that the portion of Fitzhugh Street hereby abandoned is no longer deemed necessary for uses of the secondary system of State highways pursuant to Section 33.1-154 of the Code of Virginia, 1950, as amended. Ayes: Daniel, Warren, Barber, Humphrey, and McHale. Nays: None. 16 .E. TO CONSIDER AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING SECTIONS 2-12, 2-31, 5-1, 5-2, 5-3, 5-5, 5-8, 5-10, 9-57, 10-21, 11-76, 16-31 AND 18-67 TO UPDATE REFERENCES IN THOSE SECTIONS TO TITLE 15.1 OF THE VIRGINIA CODE AND TO THE UNIFORM STATEWIDE BUILDING CODE Mr. Wendell Roberts, Assistant County Attorney, stated that this time and date has been advertised for a public hearing to consider an ordinance to amend the County Code by updating references to State Law to reflect the recodification of Title 15.2 of the Virginia Code and the consolidation of the Uniform Statewide Building Code. No one came forward to speak in favor of or against this ordinance. On motion of Mr. McHale, seconded by Mr. Barber, the Board adopted the following ordinance: AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING SECTIONS 2-12, 2-31, 5-1, 5-2, 5-3, 5-5, 5-8, 5- 10, 9-57, 10-21, 11-76, 16-31, and 18-67 TO UPDATE REFERENCES IN THOSE SECTIONS TO TITLE 15.1 OF THE VIRGINIA CODE AND TO THE UNIFORM STATEWIDE BUILDING CODE BE IT ORDAINED by the Board of Supervisors of Chesterfield County: 99-237 3/lO/99 (1) That Sections 2-12 2-31, 5-1, 5-2, 5-3, 5-5, 5-8, 5- 10, 9-57, 10-21, 11-76, 16-31, and 18-67 of the Code of the County of Chesterfield, 1997, as amended, are amended and reenacted to read as follows: Sec. 2-12. Compensation for members of advisory boards. The board of supervisors may provide that members of designated advisory boards, committees, authorities and commissions, created by the board pursuant to Code of Virginia, § 15.2-1411 shall (i) be reimbursed the actual expenses incurred by them while serving on such advisory boards, committees, authorities and commissions, and (ii) be compensated for their services at a rate not to exceed $50.00 for attendance per meeting and not to exceed a total of $3,000.00 per calendar year, unless otherwise permitted by law. o o o Sec. 2-31. Created. There is hereby created a political subdivision of the state with the public and corporate powers stated in the Industrial Development and Revenue Bond Act (Code of Virginia, tit. 15.2, ch.49 [§ 15.2-4900 et seq.]), including such powers as may hereafter be stated in such act. o o o Sec. 5-1. Code Applicability of Virginia Uniform Statewide Building The Virginia Uniform Statewide Building Code shall apply to all buildings and structures which are constructed, altered, repaired or converted in use and to all equipment associated with such buildings and structures. Sec. 5-2. Local building department. The county shall at all times maintain a local building department. The local building department shall administer, supervise and enforce the Virginia Uniform Statewide Building Code. The local building department shall have an executive official in charge, who shall be referred to as the building official. The building official shall supervise all employees of the department and may delegate his duties to appropriate qualified employees of the department. The building official and all other employees of the local building department who administer, supervise and enforce the Virginia Uniform Statewide Building Code shall be certified in accordance with the Virginia Certification Standards. Sec. 5-3. Other rules and regulations. Subject to the approval of the board of supervisors, the building official may promulgate other rules and regulations 99-238 3/ o/9 which are necessary to administer and enforce the Virginia Uniform Statewide Building Code. o o o Sec. 5-5. Permit fees. (a) Generally. Except as provided in this section, every applicant for a building permit must pay the fees set forth in this section before the building official issues a building permit that is required by the Virginia Uniform Statewide Building Code. If an applicant must pay an additional fee because of an increase in the estimated cost of work, the building official shall not issue an amended permit for the additional work until the applicant has paid the additional fee. o o o (d) Fee exemptions. (1) Applicants for building permits shall not be required to pay fees if the estimated cost of construction is less than $500.00 and construction does not require any other permit under the Virginia Uniform Statewide Building Code. o o o Sec. 5-8. Board of building code appeals. (a) The county shall at all times maintain a board of building code appeals, which shall consist of 13 members, at least four of whom shall be tradesmen, as that term is defined in Code of Virginia, § 54.1-1128. The board of building code appeals shall hear appeals of decisions of the building official in accordance with Code of Virginia, § 36-105, and the Virginia Uniform Statewide Building Code. o o o Sec. 5-10. Violations and penalties. No owner or any other person, firm or corporation shall violate any provision of the Virginia Uniform Statewide Building Code. Any violation shall be a misdemeanor and any owner or any other person, firm or corporation convicted of such a violation shall be punished by a fine of not more than $2,500.00. If the violation concerns a residential unit and if the violation remains uncorrected at the time of the conviction, the court shall order the violator to abate or remedy the violation. Except as otherwise provided by the court for good cause shown, any such violator shall abate or remedy the violation within six months of the date of conviction. Any person convicted of a second offense committed within less than five years after a first offense under this chapter shall be punished by a fine of not less than $1,000.00 nor more than $2,500.00. Any person convicted of a second offense committed within a period of five 99-239 to ten years after a first offense under this chapter shall be punished by a fine of not less than $500.00 nor more than $2,500.00. Any person convicted of a third or subsequent offense committed within ten years after an offense under this chapter shall be punished by a fine of not less than $1,500.00 nor more than $2,500.00. Notwithstanding the foregoing, those provisions requiring a minimum fine shall apply only to convictions for building code violations which cause a building or structure to be unsafe or unfit for human habitation. O O O Sec. 9-57. Motor vehicles owned by members of volunteer rescue squads, members of volunteer fire departments and auxiliary police officers. (a) Motor vehicles (i) owned by members or auxiliary members of a volunteer rescue squad or volunteer fire department or persons appointed to serve as auxiliary police officers pursuant to Code of Virginia, § 15.2-1731 or (ii) leased by members or auxiliary members of a volunteer rescue squad or volunteer fire department if the member is obligated by the terms of the lease to pay tangible personal property tax or the motor vehicle hereby constitute a separate classification for tangible personal property taxation, subject to the standards, conditions and requirements provided in this section. 0 0 0 (c) To qualify for separate classification under this section, the motor vehicle must: (1) Be owned or leased by a member or auxiliary member of a volunteer rescue squad or volunteer fire department or owned by a person appointed to serve as an auxiliary police officer pursuant to Code of Virginia, § 15.2-1731; O O O (d) Any member or auxiliary member of a volunteer rescue squad or volunteer fire department or person appointed to serve as an auxiliary police officer pursuant to Code of Virginia, § 15.2-1731, who seeks to have a motor vehicle separately classified for a tax year under this section must, prior to January 31 of the tax year, furnish the commissioner of the revenue with a certification, signed under oath by the fire chief or head of the member's volunteer organization or department stating that: O O O Sec. 10-21. Required. Pursuant to the authority set forth in Code of Virginia, § 15.2-922, smoke detectors shall be installed in (i) buildings containing one or more dwelling units which are rented or 99-240 3/lO/99 leased; (ii) hotel or motel rooms and (iii) rooming houses used to provide overnight sleeping accommodations. o o o Sec. 11-76. Procedure for siting approval. (a) No later than 120 days after the county receives a completed application, as provided in section 11-73, the board of supervisors shall hold a public hearing concerning the approval or disapproval of the siting of the proposed solid waste management facility. Notice of the public hearing shall be provided in accordance with Code of Virginia, § 15.2-2204. o o o Sec. 16-31. Application; fees. (a) Each application to vacate a street, alley, road, easement, public way, plat or portion thereof pursuant to Code of Virginia, § 15.2-2271 or 15.2-2272, shall be submitted to the right-of-way office for administrative review prior to submission to the board of supervisors. Such application shall be made on forms provided by the right-of-way office. o o o Sec. 18-67. districts. Creating tax assessment and development utility The board of supervisors may wholly or partially pay for the cost of extending the utility system by creating a tax assessment district pursuant to Code of Virginia, ~ 15.2-2404 et seq., or a development district pursuant to Code of Virginia, § 15.2-2243. Any such district that the board creates shall be created by an ordinance that shall not be set out in this Code but that shall be kept on file in the office of the director. ooo (2) That this ordinance shall become effective immediately upon adoption. Ayes: Daniel, Warren, Barber, Humphrey, and McHale. Nays: None. The Board thanked Mr. Roberts for temporarily sitting in for the County Attorney. 99-241 3/10/99 17. ADJOURNMENT On motion of Mr. Barber, seconded by Mr. McHale, the Board adjourned at 7:35 p.m. until March 15, 1999 at 7:30 p.m. for the County Council of Parent Teacher Associations. Ayes: Daniel, Warren, Barber, Humphrey, and McHale. Nays: None. L~ne B Ram~eY~ County Administrator rry Gf Daniel Cha i rman 99-242 3/ o/99