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03-24-99 MinutesBOARD OF SUPERVISORS MINUTES March 24, 1999 Supervisors in Attendance: Mr. Harry G. Daniel, Chairman Mr. Arthur S. Warren, Vice Chrm. Mr. Edward B. Barber Mrs. Renny B. Humphrey Mr. J. L. McHale, III Mr. Lane B. Ramsey County Administrator 99-244 Staff in Attendance: Colonel Carl R. Baker, Police Department Dr. William Bosher, Jr. Supt., School Board Mr. Craig Bryant, Dir., Utilities Mr. Steven Calabro, Dir., County Airport Mr. D. Joe Campbell, Dir., Juvenile Detention Home Ms Jana Carter, Dir., Youth Services Ms Marilyn Cole, Asst. County Administrator Ms Mary Ann Curtin, Dir., Intergovtl. Relations Mr William W. Davenport Commonwealth's Attorney Ms Rebecca Dickson, Dir., Budget and Management Ms Lisa Elko, Acting Clerk Chief Stephen A. Elswick, Fire Department Mr. Michael Golden, Dir., Parks and Recreation Mr. Bradford S. Hammer, Deputy Co. Admin., Human Services Mr Russell Harris, County Ombudsman Mr Thomas E. Jacobson, Dir., Planning Mr H. Edward James, Dir., Purchasing Mr Donald Kappel, Dir., Public Affairs Mr Louis Lassiter, Dir., Internal Audit Dr Burt Lowe, Dir., Mental Health/Retard. Ms Mary Lou Lyle, Dir., Accounting Mr R. John McCracken, Dir., Transportation Mr Richard M. McElfish, Dir., Env. Engineering 3/24/99 Mr Gary R. McLaren, Dir., Economic Development Mr Steven L. Micas, County Attorney Mr Richard A. Nunnally, Extension Agent Mr F. O. Parks, Dir., Information Systems Tech. Mr Paul D. Patten, Assessor Mr Francis Pitaro, Dir., General Services Ms Sarah Snead, Dir., Social Services Mr James J. L. Stegmaier, Deputy Co. Admin., Management Services Mr. M. D. Stith, Jr., Deputy Co. Admin., Community Development Dr. Robert Wagenknecht, Dir., Libraries Mr. B. R. Wilkinson, License Inspector Sheriff Clarence Williams, Sheriff's Department Mr. Thomas A. Taylor, Dir. Block Grant Office Mr. Daniel called the regularly scheduled meeting to order at 3:25 p.m. 1. APPROVAL OF MINUTES On motion of Mr. McHale, seconded by Mr. Barber, the Board approved the minutes of March 10, 1999, as submitted. Ayes: Daniel, Warren, Barber, Humphrey, and McHale. Nays: None. 2. COUNTY ADMINISTRATOR'S COMMENTS Mr. Ramsey stated that the County will be presented the Award for Continuing Excellence by the 'U.S. Senate Productivity and Quality Award Program on April 14, 1999. He further stated that the International City and County Managers Association recently highlighted Chesterfield County's Total Quality Improvement Program in its publication. Mr. Daniel requested that Mr. Ramsey distribute the publication as widely as possible to the Chamber of Commerce, business leaders, public facilities and the general public. He expressed appreciation, on behalf of the Board, to County employees for their dedication towards total quality improvement. 3/24/99 99-245 3. BOARD COMMITTEE REPORTS Mr. Daniel referenced House Bill 599 funding, which provides law enforcement funding for cities and counties resulting from the annexation moratorium which was passed by the General Assembly in 1979 and stated that he sent a letter to Governor Gilmore expressing his support of the bill extending the annexation moratorium. He further stated that he has responded to the Richmond Times-Dispatch's editorial staff's position relative to the County's views regarding mass transportation. He stated that, if the editorial staff has not acted within five days upon his response, the letter will be released to the public, in accordance with the Freedom of Information Act. Mr. McHale stated that a zoning process workshop will be conducted at his next constituents' meeting on April 19, 1999. Mrs. Humphrey stated that she has attended numerous community meetings. She further stated that she will be meeting with the Transportation Department relative to Winterpock and Route 360 and expressed concerns relative to public safety issues at the new Lowe's site. She stated that she attended a reading program at Crenshaw Elementary School on March 23, 1999. Mr. Barber stated that he attended the County Council of PTAs/PTSAs on March 15, 1999. He further stated that he attended a meeting of the Taxi Cab Advisory Board on March 16, 1999 and that an advisory opinion is forthcoming relative to changes in the taxicab ordinance. He stated that he and Mr. McCracken met with the Walton Park Civic Association on March 18, 1999 relative to community issues and that he met with Powderham Civic Association on March 23, 1999 relative to transportation issues. He further stated that Dr. Ernest Johnson, Chairman of the Community Services Board, will be guest speaker at his next constituents' meeting on April 12, 1999. Mr. Warren stated that he also attended the County Council of PTAs/PTSAs on March 15, 1999. He further stated that he spoke at the State Department of TransportaEion's Preallocation Hearing on March 16, 1999 relative to funding of Route 288 and the elimination of tolls. He stated that the Swift Creek Reservoir has returned to full capacity due to recent rains. Mr. Daniel stated that he was unable to attend the County Council of PTAs/PTSAs because he was hosting the County Call-in Program, along with Ms. Dickson and Mr. Ramsey, to answer questions relative to a variety of County issues, including the budget. Mrs. Humphrey stated that she was also unable to attend the County Council of PTAs/PTSAs due to attendance at another PTA function at Woolridge Elementary School. Mr. Daniel recognized Senator John Watkins who was present at the meeting and expressed appreciation for his attendance. 99-246 3/24/99 REQUESTS TO POSTPONE ACTION, ADDITIONS, OR CHANGES IN T~m ORDER OF PRESENTATION On motion of Mr. McHale, seconded by Mr. Warren, the Board added Item 8.B.19., Award of Contract with Branham Electrical Corporation to Install Athletic Lighting at Crenshaw Elementary, Watkins Elementary, Robious Elementary, Manchester Middle School and Ironbridge Park; added Item 8.C., Streetlight Installation Approval and, adopted the Agenda, as amended. Ayes: Daniel, Warren, Barber, Humphrey, and McHale. Nays: None. 5. RESOLUTIONS AND SPECIAL RECOGNITIONS RECOGNIZING MR. MARK SARVER, MATOACA DISTRICT REPRESENTATIVE, KEEP CHESTERFIELD CLEAN CORPORATION Ms. Suzan Craik introduced Mr. Mark Sarver, who was present to receive the resolution. On motion of the Board, the following resolution was adopted: WHEREAS, the Chesterfield County Board of Supervisors annually appoints one representative from each of the five magisterial districts to serve on the Keep Chesterfield Clean Corporation Board; and WHEREAS, Mr. Mark Sarver was appointed as the Matoaca District Representative in January, 1997 and has continued to serve as a volunteer to the Keep Chesterfield Clean Corporation for two one-year terms; and WHEREAS, Mr. Sarver has been very active in promoting many educational activities regarding litter prevention and recycling of the Keep Chesterfield Clean Corporation in the Matoaca District; and WHEREAS, Mr. Sarver has been a valuable member providing many fresh and unique ideas to include business and community support for the activities of the Keep Chesterfield Clean Corporation; and WHEREAS, it is the desire of the Board of Supervisors to recognize his faithful service on the Keep Chesterfield Clean Corporation Board. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors hereby publicly recognizes the distinguished volunteer service of Mr. Mark Sarver and his contributions to the County. AND, BE IT FURTHER RESOLVED, that a copy of this resolution be presented to Mr. Sarver and that this resolution 99-247 3/z~/99 be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. Ayes: Daniel, Warren, Barber, Humphrey, and McHale. Nays: None. Mrs. Humphrey presented the executed resolution to Mr. Sarver, accompanied by his wife, and expressed appreciation for his volunteer service. Mr. Sarver expressed appreciation to the Board for the recognition. 6 WORK SESSIONS 6.A. FY2000 PROPOSED BUDGET Ms. Dickson summarized the budget presentations that have been made to date. She introduced Sheriff Williams to present the Sheriff's Office FY2000 proposed budget. Sheriff Williams expressed appreciation for the opportunity to present his budget to the Board. He stated that seventeen of the eighty-nine graduates from TQI University are employees in the Sheriff's Office. He further stated that the County Jail recently completed its certification by the Department of Corrections with a ninety-five percent score. He reviewed increased costs in Jail Operations and stated that the Sheriff's Office lost twenty-six employees with the opening of Riverside Regional Jail in 1997. He reviewed the increase in additional housing and the number of levies in the Courts and Civil Process Divisions. He stated that the Sheriff's Office has several additional funding requests including the Weapon Transition Proposal. He further stated that the Sheriff's Office is the only one in the State that still operates with a .38 caliber weapon. He reviewed the additional funding request for additional part time and overtime funding and stated that the security workload in the court rooms has increased tremendously. He further stated that approximately 2,000 people per day are entering the new Courthouse and that 400 to 500 people per day are entering the Juvenile Court Building. He reviewed the additional funding request for an additional Work Force Unit and stated that $54,000 would allow him to hire a new deputy and purchase the truck necessary for an additional Work Force Unit. He stated that the present Work Force Unit is a valuable asset to the County and that an additional Work Force Unit could greatly enhance many areas of the County. He reviewed the additional funding request for more positions/ equipment for the new Juvenile and Domestic Relations Court. He stated that, in 1998, there were approximately 34,000 Juvenile and Domestic Relations docket cases. There was brief discussion relative to the priority listing of the Sheriff's additional funding requests and the amount of funding necessary to create an additional Work Force Unit. 99-248 3/24/99 Mrs. Humphrey requested a meeting with Sheriff Williams and Ms. Dickson relative to possible use of community enhancement funds for an additional Work Force Unit. Sheriff Williams reviewed the funding proposal for additional jail positions and stated that the certification by the Department of Corrections includes a provision for inmate recreation on a regular basis. He further stated that the Sheriff's Office does not have the personnel to allow for recreation of inmates on a regular basis. There was brief discussion relative to the Sheriff's additional funding requests being on the add-back list. Mr. Stith was introduced to present Community Development's proposed FY2000 budget. He expressed appreciation for the opportunity to present his budget to the Board and stated that there are no additional add-back requests included in Community Development's proposed budget. He stated that the Community Development Division is dedicated to managing change in the County; promoting economic prosperity; and providing a high quality of life for present and future operations. He reviewed the Community Development's total proposed FY2000 budget by department and FY99 estimated revenues by department. He then reviewed 1998-99 successes in the Community Development Division including the development of a site plan information brochure, completion of a Request for Proposal (RFP) for the Chesterfield Development Information System; and completion of a study of the Rewards and Recognition Program by the Community Development Quality Council. He reviewed accomplishments by Community Development including a 5.9 percent overall increase in the assessment base and the rate of growth in commercial assessments exceeding that of residential from 1998 to 1999. He reviewed successes of Building Inspection including simplification of the fee schedule; improvement in the concrete report process; and development of a Commercial Inspections Team. He reviewed successes of Economic Development including $92.6 million in new investment announcements; 2,112 new jobs; $66.5 million in new payroll; an increase in amount of new square footage; new product development; and the first Taiwanese manufacturer in the State. He stated that future issues of Economic Development include semiconductor marketing initiatives; Route 288 Corridor development; and identifying and marketing to other growth industries. He reviewed 1998-99 successes in Environmental Engineering including production of digital data on CDROM and an approximately fifty percent reduction of time for a subdivision plan review. He reviewed future issues in Environmental Engineering. He then reviewed successes in the Planning Department including adoption of an Eastern Midlothian Area Plan and internet access to zoning staff reports. He reviewed TQI successes in Community Development relative to the property maintenance complaint system. He stated that, if the County were successful in having legislation passed to deputize zoning inspectors, the time for resolution of zoning complaints could be reduced by two to three weeks. 99-249 3/24/99 Mr. Daniel stated that intimidation by uniformed officials issuing a summons goes much deeper than issuance by a civilian. Mr. McHale stated that he values the importance of the issuance of a summons and that deputizing zoning inspectors would speed up the summons issuance process. He requested that the County continue to request assistance from its legislative delegation in this endeavor. Mr. Stith reviewed the increase in the number of site plans approved and the decrease in the average County staff review time. He reviewed future issues in the Planning Department including new ordinances to shape residential development and new programs in established communities. He reviewed 1998-99 successes in the Transportation Department including the current construction of Route 288 North and the Citizens Satisfaction questionnaire for construction projects. He then reviewed 1998-99 successes in the Utilities Department including completion of the Rate Stabilization Reserve in three years time and lowest user charges in the area. He reviewed a comparison of the County's bimonthly combined residential utilities bills with those of other jurisdictions. He reviewed TQI successes of the Utilities Department and stated that the in-house staff alone has saved over $160,000 in construction projects. There was brief discussion relative to Y2K compliance in the Utilities Department. Mr. Stith again stated that the Community Development FY2000 budget proposal includes no add-backs. Mr. Warren commended Mr. Stith for all of the successes of the Community Development Division. He requested that the information relative to 1998-1999 successes in Economic Development be communicated to the Chesterfield Business Council, the Gateway Business Association and other area business groups to apprise them of the growth statistics. Mr. Davenport was introduced to present the Commonwealth's Attorney's proposed FY2000 budget. He expressed appreciation for the opportunity to present his budget and recognized approximately fifteen members of his prosecution staff present at the meeting. He stated that Chief Deputy Commonwealth's Attorney Warren Von Schuch was recently presented the Warren B. Von Schuch Distinguished Assistant Award by the Virginia Association of Commonwealth's Attorneys, and that this award will bear his name in future years. He further stated that the Chesterfield Commonwealth's Attorney's Office is one of the five largest Commonwealth's Attorney's offices in the State. He stated that the Office will be losing over $59,000 in funding due to the Attorney General's Office taking over child support enforcement for the State. He further stated that the case management system used in the Commonwealth's Attorney's Office is non Y2K compliant and that the new program for automation will cost between $70,000 and $80,000. He stated that the only add-backs on his budget are for office furniture 3/24/99 99-250 and automation equipment for a conference room. He reviewed the Commonwealth's Attorney's budget shortfall and stated that $54,600 is necessary to maintain the same level of service as last year. He stated that the number of capital murder cases increased last year and that numerous hours are necessary for such cases. He noted that the County has earned a superior reputation for prosecution of cases. Mr. Daniel expressed appreciation to Mr. Davenport for his budget presentation. There was brief discussion relative to the funding for the automation request to bring the Commonwealth's Attorney's Office into compliance with Y2K and to State funding for constitutional offices being based upon staffing standards and population of the jurisdiction. 6.B. THE ROUTE 288 CORRIDOR PLAN Mr. Jacobson presented an overview of the Route 288 Corridor Plan. He stated that this Plan takes advantage of the three new interchanges planned along Route 288. He introduced Ms. Sara Habeck, Senior Planner, to present an overview of the Plan and the two implementing Ordinances. Ms. Habeck reviewed the planning process for the Route 288 Corridor Plan including citizen participation; Planning Commission work sessions and public hearings; and staff participation. She reviewed the land use map for the Plan and stated that the Regional Employment Center area, comprised of over 2600 acres, would allow a variety of land uses including light industrial, office land uses and a limited amount of supporting retail. She stated that, after hearing the views of Midlothian citizens, no land use changes have been recommended to the Midlothian Village Plan, with the exception of one area that had not previously had a land use designation. She further stated that transitional land use is provided for areas with adjacent residential neighborhoods, which would allow light industrial uses, office uses and residential development of varying densities. She reviewed major recommendations of the Plan including Regional Employment Center land use; amendments to the County's Design Standards Manual to require quality design features; and an additional study of proactive rezoning. There was brief discussion relative to inclusion of proactive rezoning in the adoption of the Plan. Ms. Habeck continued to present ma[jot recommendations including amendments to the County Code to require a new development to hook up to public water and wastewater; encouragement of regional BMP's for new development; new environmental ordinances to be considered after the Regional BMP Study has been completed; creation of an area around Hallsborough Tavern and Bethel Baptist Church where new development is encouraged to be compatible with historic structures; changes to the 3124199 99-251 County Thoroughfare Plan; consideration for a high end regional mall or lifestyle center at the northwestern quadrant of Routes 288 and 60; and creation of a note for the Southern Otterdale Road area maintaining residential land use until all properties are developed for a Regional Employment Center. She reviewed design ordinances including architectural compatibility and quality; reduction in number of parking spaces for developments with a pedestrian way system; changes in setback and landscaping requirements; revised requirements for outdoor storage and loading areas; and the requirement for BMP's as visual enhancements. She stated that water and wastewater ordinances would be for new development only and would not be applicable to smaller developments. She further stated that the requirement for water and wastewater hook up would bring water closer to existing homes which currently have well water problems. She reviewed the next steps involved in the Route 288 Corridor Plan. Mr. Jacobson stated that the Planning Commission's major issue regarding the Plan was the development of the northwest quadrant of Routes 288 and 60. He further stated that the staff's original recommendation was for basic economic development, light industrial, office uses and supporting retail uses. He stated that the Planning Commission and staff agreed that the northwest quadrant of Routes 288 and 60 would be the County's best location for a new lifestyle center or upscale regional shopping mall to compete with other jurisdictions. He further stated that the staff and Planning Commission had issues relative to alternative locations being better sites for a typical regional shopping mall. He stated that the Planning Commission discussed a detailed appendix outlining the type of retail development appropriate at the northwest quadrant of Routes 288/60. The Planning Commission then requested a third, more general, alternative which received the support of a majority of the Planning Commissioners. He further stated that the Planning Commission approved, by a 3-1 vote, with one abstention, the third alternative which concluded that a regional scale high fashion mall or lifestyle center would be appropriate if design consideration was integrated with the primary uses of the Route 60/288 quadrant; a major criteria be included that the majority of the anchor stores would serve a metropolitan-wide market; and the inclusion of the possibility of neighborhood retail if properly designed. There was brief discussion relative to the definition of a lifestyle center and the difference in size between a lifestyle center and a regional scale high fashion mall. Mr. Jacobson stated that staff was comfortable with the use of the subject property as either a regional scale high fashion mall or a lifestyle center. There was brief discussion relative to competition in retail development along Midlothian Turnpike and the declining of retail along eastern Midlothian Turnpike. 99-252 Mr. Jacobson stated that the Route 288 Corridor Plan, like our other Comprehensive Plans, recommends the best locations for alternative land uses. He further stated that a good solid location for neighborhood uses was provided for in the Plan. He stated that the Plan does not propose to have commercial ribbon development along Midlothian Turnpike. He stated that the nature of the development of the northwest quadrant was the only issue dividing the Planning Commission when they finished their public hearings and analysis. Mrs. Humphrey requested a meeting with Mr. Jacobson and Ms. Habeck. She expressed concerns relative to the Planning Commission's debate relative to the land use plan; the volume of office and residential development included in the land use plan; and the density of the residential area. Mr. Warren requested a meeting with the Planning Staff and expressed concerns relative to the Plan's impact on water quality and residential density. Mr. Daniel stated that he will not be in attendance at the April 14, 1999 meeting and requested that no action be taken at the public hearing. He stated that he will review a video of the testimony heard at the public hearing and requested that, after the public hearing, the Planning Staff prepare a complete list of issues including their deviation from the Planning Commission's approved Plan. He further requested that Board members assemble their concerns to help bring closure to the adoption of the Route 288 Corridor Plan at the April 28, 1999 meeting. 7. DEFERRED ITEMS There were no deferred items at this time. 8. NEW BUSINESS 8.A. APPOINTMENTS On motion of Mr. McHale, seconded by Mr. Daniel, the Board suspended its rules at this time to allow simultaneous nomination/appointment/reappointment of members to serve on the Camp Baker Management Board. Ayes: Daniel, Warren, Barber, Humphrey, and McHale. Nays: None. O CAMP BAKER MANAGEMENT BOARD On motion of Mrs. Humphrey, seconded by Mr. McHale, the Board simultaneously nominated/appointed/reappointed Mr. Mark Nugent, representing the Matoaca District, and Mr. James Lumpkin, representing the Dale District, to the Camp Baker Management Board, whose terms are effective May 1, 1999 and 3/24/99 99-253 will expire April 30, 2002. Ayes: Daniel, Warren, Barber, Humphrey, and McHale. Nays: None. 8.B. CONSENT ITEMS 8.B.1. REQUESTS FOR PERMISSION 8.B.1 .a. FROM K & L CUSTOM HOMES, INCORPORATED TO INSTALL A CONCRETE AND STEEL BRIDGE WITHIN A SIXTEEN FOOT DRAINAGE EASEMENT ACROSS LOT 30, FOXCROFT, SECTION 2 On motion of Mrs. Humphrey, seconded by Mr. Daniel, the Board approved a request from K & L Custom Homes, Incorporated to install a concrete and steel bridge within a sixteen foot drainage easement across Lot 30, Foxcroft, Section 2, subject to the execution of a license agreement. (It is noted a copy of the vicinity sketch is filed with the papers of this Board. Ayes: Daniel, Warren, Barber, Humphrey, and McHale. Nays: None. 8 .B.l.b. FROM VIRGINIA POWER TO INSTALL A DISTRIBUTION LINE WITHIN AN EXISTING SEWER EASEMENT ACROSS THE PROPERTY OF REYNOLDS METALS COMPANY On motion of Mrs. Humphrey, seconded by Mr. Daniel, the Board approved a request from Virginia Power to install a distribution line within an existing sewer easement across the property of Reynolds Metals Company, subject to the execution of a license agreement. (It is noted a copy of the vicinity sketch is filed with the papers of this Board.) Ayes: Daniel, Warren, Barber, Humphrey, and McHale. Nays: None. 8 .B.i.c. FROM BELL ATLANTIC-VIRGINIA, INCORPORATED TO INSTALL UNDERGROUND CABLE WITHINAN EXISTING THIRTY FOOT RIGHT OF WAY ADJACENT TO DRY BRIDGE ROAD On motion of Mrs. Humphrey, seconded by Mr. Daniel, the Board approved a request from Bell Atlantic-Virginia, Incorporated to install underground cable within an existing thirty foot right of way adjacent to Dry Bridge Road, subject to the execution of 99-254 3/24/99 a license agreement. (It is noted a copy of the vicinity sketch is filed with the papers of this Board.) Ayes: Daniel, Warren, Barber, Humphrey, and McHale. Nays: None. 8. B. 2. TRANSFER OF FUNDS 8.B.2.a. FOR RE-CONSTRUCTION OF THE MARSH BOARDWALK AT POINT OF ROCKS PARK On motion of Mrs. Humphrey, seconded by Mr. Daniel, the Board transferred $80,000 from the Reserve for Future Capital Improvement Projects for re-construction of the boardwalk at Point of Rocks Park. Ayes: Daniel, Warren, Barber, Humphrey, and McHale. Nays: None. 8.B.2.b. TO THE SCHOOL CAPITAL IMPROVEMENT PROJECTS FUND FOR VARIOUS PROJECTS On motion of Mrs. Humphrey, seconded by Mr. Daniel, the Board transferred $549,511 from the School Reserve for Future Capital Improvement Projects to the School Capital Improvement Project Fund for various projects. (It is noted a list of the projects including the amount of funding requested for each project is filed with the papers of this Board.) Ayes: Daniel, Warren, Barber, Humphrey, and McHale. Nays: None. 8.B.2.c. FOR DESIGN OF ECOFF ELEMENTARY BASEBALL FIELDS On motion of Mrs. Humphrey, seconded by Mr. Daniel, the Board transferred $50,000 from the Reserve for Future Capital Improvement Projects to Parks and Recreation for the design/engineering of two youth baseball/softball fields to be constructed behind Ecoff Elementary School and for turf improvements to the Goyne Park football field. Ayes: Daniel, Warren, Barber, Humphrey, and McHale. Nays: None. 99-255 3/24/99 8.B.3. ADOPTION OF RESOLUTION RECOGNIZING MR. HARRISON OWENS, POLICE DEPARTMENT, UPON HIS RETIREMENT On motion of Mrs. Humphrey, seconded by Mr. Daniel, the Board adopted the following resolution: WHEREAS, Mr. Harrison Owens will retire from the Chesterfield County Police Department on April 1, 1999; and WHEREAS, Mr. Owens has provided twenty-four years of quality service to the citizens of Chesterfield County; and WHEREAS, Mr. Owens has faithfully served the County in the capacity of Patrol Officer, Investigator, and Detective; and, while serving as a patrol officer, saved the life of a citizen when he, without thought for his own safety, entered a residence engulfed in flames to remove the homeowner and was able to successfully remove the homeowner's wife through a window of the burning structure; and WHEREAS, Mr. Owens, during his assignment in the VICE Unit, infiltrated the prostitution culture to subsequently remove the element from the community; and WHEREAS, Mr. Owens' ability to positively interact with people resulted in an intensified working relationship with the Virginia State Police and other surrounding jurisdictional police departments; and WHEREAS, working with the school system, Mr. Owens was instrumental in the development of gang intelligence information within the schools; and WHEREAS, Mr. Owens has been a contributing team player to the Police Department as the department accomplished its goals and objectives and has provided the Department with many years of loyal and dedicated service; and WHEREAS, Chesterfield County and the Board of Supervisors will miss Mr. Owens' diligent service. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors hereby recognizes Mr. Harrison Owens and extends on behalf of its members and the citizens of Chesterfield County their appreciation for his service to the County, their congratulations upon his retirement, and their best wishes for a long and happy retirement. AND, BE IT FURTHER RESOLVED, that a copy of this resolution be presented to Mr. Owens and that this resolution 99-256 3/24/99 be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. Ayes: Daniel, Warren, Barber, Humphrey, and McHale. Nays: None. 8.B.4. ACCEPTANCE OF PARCELS OF LAND 8.B.4.a. ADJACENT TO THE EAST RIGHT OF WAY LINE OF GRANITE SPRING ROAD (STATE ROUTE 781) FROM 5 "C" REALTY COMPANY, L.P., A VIRGINIA LIMITED PARTNERSHIP On motion of Mrs. Humphrey, seconded by Mr. Daniel, the Board accepted the conveyance of two parcels of land containing 0.089 acres adjacent to the East Right of Way Line of Granite Spring Road (State Route 781) from 5 "C" Realty Company, L.P., a Virginia Limited Partnership, and authorized the County Administrator to execute the necessary deed. (It is noted a copy of the plat is filed with the papers of this Board.) Ayes: Daniel, Warren, Barber, Humphrey, and McHale. Nays: None. 8.B.4.b. FOR NORTH WOOLRIDGE ROAD FROM RESERVOIR LAND ASSOCIATES On motion of Mrs. Humphrey, seconded by Mr. Daniel, the Board accepted the conveyance of a parcel of land containing 2.106 acres for North Woolridge Road from Reservoir Land Associates and authorized the County Administrator to execute the necessary deed. (It is noted a copy of the plat is filed with the papers of this Board.) Ayes: Daniel, Warren, Barber, Humphrey, and McHale. Nays: None. 8 .B.4 .c. ALONG JEFFERSON DAVIS HIGHWAY AND REYMET ROAD FROM HULL STREET, L.L.C. On motion of Mrs. Humphrey, seconded by Mr. Daniel, the Board accepted the conveyance of a parcel of land containing 0.2757 acres along Jefferson Davis Highway and Reymet Road from Hull Street, L.L.C. and authorized the County Administrator to execute the necessary deed. (It is noted a copy of the plat is filed with the papers of this Board.) Ayes: Daniel, Warren, Barber, Humphrey, and McHale. Nays: None. 99-257 3/2 /99 8.B 5. STATE ROAD ACCEPTANCE This day the County Environmental Engineer, in accordance with directions from this Board, made report in writing upon his examination of the roads in the remainder of Rivers Bend, Section 6, Bermuda District, and Whereas, the Resident Engineer for the Virginia Department of Transportation has advised the Director of Environmental Engineering, the streets in the remainder of Rivers Bend, Section 6, Bermuda District, meet the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportation, and Whereas, the County and the Virginia Department of Transportation have entered into an agreement, recorded in Deed Book 2453, Page 405, January 21, 1994, for all stormwater detention/retention facilities in the County. Therefore, upon consideration whereof, and on motion of Mrs. Humphrey, seconded by Mr. Daniel, it is resolved that the roads in the remainder of Rivers Bend, Section 6, Bermuda District, be and they hereby are established as public roads. And be it further resolved, that the Virginia Department of Transportation, be and is hereby requested to take into the Secondary System, pursuant to Section 33.1-229, Code of Virginia, and the Department's Subdivision Street Requirements, the following: Name of Street: Sarazen Lane Length: 0.15 mile From: Hogans Alley, State Route 4835, 0.35 mile north of Hogans Drive, State Route 4853 To: Middlecoff Drive, 0.15 mile east of Hogans Alley, State Route 4835 Guaranteed Right-of-Way Width: 50 feet~ Name of Street: Middlecoff Drive Length: 0.20 mile From: End of section limits, 0.12 mile south of Sarazen Lane To: Cul-de-sac, 0.08 mile north of Sarazen Lane Guaranteed Right-of-Way Width: 50 feet. Name of Street: Demaret Drive Length: 0.16 mile From: Middlecoff Drive, 0.11 mile south of Sarazen Lane To: Hogans Alley, 0.01 mile north of the section limits Guaranteed Right-of-Way Width: 50 feet. Name of Street: Hogans Alley Length: 0.67 mile From: End of section limits, 0.01 mile south of Demaret Drive To: Cul-de-sac, 0.66 mile northwest of Demaret Drive Guaranteed Right-of-Way Width: 60 feet. 99-258 3/2~/99 This request is inclusive of the adjacent slope, sight distance, clear zone, and designated Virginia Department of Transportation drainage easements indicated on the development plat. These roads serve 54 lots. This section of Rivers Bend is recorded as follows: Section 6, Plat Book 70, Page 68, April 18, 1990. Ayes: Daniel, Warren, Barber, Humphrey, and McHale. Nays: None. This day the County Environmental Engineer, in accordance with directions from this Board, made report in writing upon his examination of the road in Creekwood, Section M, Clover Hill District, and Whereas, the Resident Engineer for the Virginia Department of Transportation has advised the Director of Environmental Engineering, the street in Creekwood, Section M, Clover Hill District, meets the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportation, and Whereas, the County and the Virginia Department of Transportation have entered into an agreement, recorded in Deed Book 2453, Page 405, January 21, 1994, for all stormwater detention/retention facilities in the County. Therefore, upon consideration whereof, and on motion of Mrs. Humphrey, seconded by Mr. Daniel, it is resolved that the road in Creekwood, Section M, Clover Hill District, be and it hereby is established as a public road. And be it further resolved, that the Virginia Department of Transportation, be and is hereby requested to take into the Secondary System, pursuant to Section 33.1-229, Code of Virginia, and the Department's Subdivision Street Requirements, the following: Name of Street: Round Hill Court Length: 0.13 mile From: Round Hill Drive, State Route 2235, 0.10 mile east of Sunswyck Court, State Route 2236 To: Cul-de-sac, 0.13 mile northeast of Round Hill Drive, State Route 2235 Guaranteed Right-of-Way Width: 50 feet. This request is inclusive of the adjacent slope, sight distance, clear zone, and designated Virginia Department of 3/24/99 99-259 Transportation drainage easements indicated on the development plat. This road serves 11 lots. This section of Creekwood is recorded as follows: Section M, Plat Book 84, Page 13, April 29, 1994. Ayes: Daniel, Warren, Barber, Humphrey, and McHale. Nays: None. This day the County Environmental Engineer, in accordance with directions from this Board, made report in writing upon his examination of the roads in Monacan Hills, Section 6, Clover Hill District, and Whereas, the Resident Engineer for the Virginia Department of Transportation has advised the Director of Environmental Engineering, the streets in Monacan Hills, Section 6, Clover Hill District, meet the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportation, and Whereas, the County and the Virginia Department of Transportation have entered into an agreement, recorded in Deed Book 2453, Page 405, January 21, 1994, for all stormwater detention/retention facilities in the County. Therefore, upon consideration whereof, and on motion of Mrs. Humphrey, seconded by Mr. Daniel, it is resolved that the roads in Monacan Hills, Section 6, Clover Hill District, be and they hereby are established as public roads. And be it further resolved, that the Virginia Department of Transportation, be and is hereby requested to take into the Secondary System, pursuant to Section 33.1-229, Code of Virginia, and the Department's Subdivision Street Requirements, the following: Name of Street: McCau]iff Drive Length: 0.09 mile From: Section limits at existing McCauliff Drive, State Route 3424, 0.09 mile north of Coralberry Drive, State Route 3402 To: Cul-de-sac, 0.18 mile northwest of Coralberry Drive, State Route 3402 Guaranteed Right-of-Way Width: 50 feet. Name of Street: McCauliff Court Length: 0.13 mile From: McCauliff Drive, 0.13 mile northwest of Coralberry Drive, State Route 3402 3/24/99 99-260 To: Cul-de-sac, 0.13 mile east of McCauliff Drive Guaranteed Right-of-Way Width: 50 feet. This request is inclusive of the adjacent slope, sight distance, clear zone, and designated Virginia Department of Transportation drainage easements indicated on the development plat. These roads serve 28 lots. This section of Monacan Hills is recorded as follows: Section 6, Plat Book 97, Page 59, February 26, 1998. Ayes: Daniel, Warren, Barber, Humphrey, and McHale. Nays: None. This day the County Environmental Engineer, in accordance with directions from this Board, made report in writing upon his examination of the roads in Summerford, Section A, Matoaca District, and Whereas, the Resident Engineer for the Virginia Department of Transportation has advised the Director of Environmental Engineering, the streets in Summerford, Section A, Matoaca District, meet the requirements established by the Subdivision Stree~ Requirements of the Virginia Department of Transportation, and Whereas, the County and the Virginia Department of Transportation have entered into an agreement, recorded in Deed Book 2453, Page 405, January 21, 1994, for all stormwater detention/retention facilities in the County. Therefore, upon consideration whereof, and on motion of Mrs. Humphrey, seconded by Mr. Daniel, it is resolved that the roads in Summerford, Section A, Matoaca District, be and they hereby are established as public roads. And be it further resolved, that the Virginia Department of Transportation, be and is hereby requested to take into the Secondary System, pursuant to Section 33.1-229, Code of Virginia, and the Department's Subdivision Street Requirements, the following: Name of Street: Summercliff Terrace Length: 0.11 mile From: Cul-de-sac, 0.11 mile west of Summercliff Trail To: Summercliff Trail, 0.11 mile north of Summerford Drive Guaranteed Right-of-Way Width: 40 feet. 99-261 3/24/99 Name of Street: Summercliff Trail Length: 0.24 mile Prom:Summerford Drive, 0.05 mile northeast ef West Hensley Road To: Cul-de-sac, 0.24 mile north of Summerford Drive Guaranteed Right-of-Way Width: 40 feet Name of Street: Summercliff Court Length: 0.15 mile From: Summercliff Trail, 0.05 mile north of Summerford Drive To: Cul-de-sac, 0.15 mile northeast of Summercliff Trail Guaranteed Right-of-Way Width: 40 feet Name of Street: Summersedge Terrace Length: 0.15 mile From: Cul-de-sac, 0.15 mile west of Summerford Drive To: Summerford Drive, 0.31 mile north of West Hensley Road Guaranteed Right-of-Way Width: 40 feet Name of Street: Summerlook Lane Length: 0.11 mile From: Cul-de-sac, 0.11 mile northwest of Summerford Drive To: Summerford Drive, 0.62 mile north of West Hensley Road Guaranteed Right-of-Way Width: 40 feet Name of Street: Summerlook Court Length: 0.09 mile Prom: Cul-de-sac, 0.09 mile northwest of Summerlook Lane To: Summerlook Lane, 0.07 mile northwest of Summerford Drive Guaranteed Right-of-Way Width: 40 feet Name of Street: Summerlook Place Length: 0.09 mile Prom: Summerlook Lane, 0.07 mile northwest of Summerford Drive To: Cul-de-sac, 0.09 mile northeast of Summerlook Lane Guaranteed Right-of-Way Width: 40 feet Name of Street: West Hensley Road Length: 0.52 mile From: Winterpock Road, State Route 621, 0.36 mile south of Bethia Road, State Route 661 To: End of road, 0.52 mile southeast of Winterpock Road, State Route 621 Variable Right-of-Way Width: 90 to 130 feet. Name of Street: Summercreek Drive Length: 0.45 mile From: West Hensley Road, 0.24 mile southeast of Winterpock Road, State Route 621 To: Cul-de-sac, 0.45 mile north of West Hensley Road Variable Right-of-Way Width: 50 to 60 feet. Name of Street: Summercreek Court Length: 0.04 mile From: Cul-de-sac, 0.04 mile west of Summercreek Drive To: Summercreek Drive, 0.04 mile north of West Hensley Road Guaranteed Right-of-Way Width: 40 feet. Name of Street: Summercreek Place Length: 0.05 mile From: Summercreek Drive, 0.18 mile north of West Hensley Road To: Cul-de-sac, 0.05 mile east of Summercreek Drive 3/24/99 99-262 Guaranteed Right-of-Way Width: 40 feet. Name of Street: Summercreek Way Length: 0.03 mile From: Summercreek Drive, 0.28 mile north of West Hensley Road To: Cul-de-sac, 0.03 mile east of Summercreek Drive Guaranteed Right-of-Way Width: 40 feet. Name of Street: Summerford Drive Length: 0.64 mile From: Cul-de-sac, 0.18 mile west of West Hensley Road, 0.50 mile southeast of Winterpock Road, State Route 621 To: End of road, 0.46 mile north of West Hensley Road Guaranteed Right-of-Way Width: 80 feet. Name of Street: Summerford Court Length: 0.04 mile From: Cul-de-sac, 0.04 mile south of Summerford Drive To: Summerford Drive, 0.14 mile west of West Hensley Road Guaranteed Right-of-Way Width: 40 feet. This request is inclusive of the adjacent slope, sight distance, clear zone, and designated Virginia Department of Transportation drainage easements indicated on the development plat. These roads serve 119 lots. This section of Summerford is recorded as follows: Section A, Plat Book 74, Pages 10 through 15, January 15, 1991. Ayes: Daniel, Warren, Barber, Humphrey, and McHale. Nays: None. 8.B.6. APPROVAL OF STREET NAME CHANGE On motion of Mrs. Humphrey, seconded by Mr. Daniel, the Board approved the renaming of a portion of Jacobs Bend Terrace, from its intersection with Jacobs Bend Drive 180 feet south, to Cindiwood Drive. (It is noted a copy of the vicinity map is filed with the papers of this Board.) Ayes: Daniel, Warren, Barber, Humphrey, and McHale. Nays: None. 8.B.7. AUTHORIZATION TO ENTER INTO A LEASE AGREEMENT WITH GREENFIELD COM/41~ITY ASSOCIATION FOR USE OF THE COMMUNITY BUILDING AS A TEEN CENTER PROGRAM On motion of Mrs. Humphrey, seconded by Mr. Daniel, the Board authorized the County Administrator to enter into a lease 99-263 3/2 /99 agreement, approved by the County Attorney, with the Greenfield Community Association for the use of the Greenfield Community Association Building as a teen center. Ayes: Daniel, Warren, Barber, Humphrey, and McHale. Nays: None. 8.B.8. REQUEST TO QUITCLAIM A THIRTY-TWO FOOT EASEMENT AND A VARIABLE WIDTH WATER EASEMENT ACROSS THE PROPERTIES OF EDGAR O. MADDOX AND SHARON A. MADDOX; LONNIE M. ROGERS, JR. AND HAZEL P. ROGERS; AND RICHARD B. BRANCH, JR, On motion of Mrs. Humphrey, seconded by Mr. Daniel, the Board authorized the Chairman of the Board of Supervisors and the County Administrator to execute a quitclaim deed to vacate a thirty-two foot water easement and a variable width water easement across the properties of Edgar O. Maddox and Sharon A. Maddox; Lonnie M. Rogers, Jr. and Hazel P. Rogers; and Richard B. Branch, Jr. (It is noted a copy of the plat is filed with the papers of this Board.) Ayes: Daniel, Warren, Barber, Humphrey, and McHale. Nays: None. 8.B.9. APPROVAL OF UTILITY CONTRACT FOR PINE GROVE AVENUE On motion of Mrs. Humphrey, seconded by Mr. Daniel, the Board approved the following Utility Contract for Pine Grove Avenue (18714) - Contract Number 96-0182, which includes 129 L.F. ± of six inch water lines: Developer: Jeffrey Alan Wilkinson Contractor: Richmond Grading & Utilities Contract Amount: Estimated Total - Total Estimated County Cost Water (Offsite) (Refund thru connections) Estimated Developer Cost Code: (Refund thru connections - Offsite) District: Matoaca $6,130.00 $1,425.60 $4,704.40 5B-572VO-E4D (It is noted a copy of the vicinity sketch is filed with the papers of this Board.) Ayes: Daniel, Warren, Barber, Humphrey, and McHale. Nays: None. 8.B.10. APPROVAL OF UTILITY CONTRACT EDGEWATER @ THE RESERVOIR, SECTIONS 1 AND 2 On motion of Mrs. Humphrey, seconded by Mr. Daniel, the Board approved the following Utility Contract for Edgewater @ The 99-264 Reservoir, Sections 1 and 2 Contract Number 97-0319, which includes 100 L.F. ± of forty-two inch oversized wastewater lines: Developer: Contractor: Contract Amount: Reservoir Land Associates R.M.C. Contractors, Incorporated Estimated Total - $126,217.00 Total Estimated County Cost: Wastewater (Oversizing) $4,450.00 (Refund thru connections) Estimated Developer Cost $121,767.00 Code: (Refund thru connections - Oversizing) 5N-572VOOE4C District: Matoaca (It is noted a copy of the vicinity sketch is filed with the papers of this Board.) Ayes: Daniel, Warren, Barber, Humphrey, and McHale. Nays: None. 8.B.11. APPROVAL OF THE REVISED UTILITY CONTRACT FOR OASIS SPORTS COMPLEX - COSBY ROAD On motion of Mrs. Humphrey, seconded by Mr. Daniel, the Board approved the following Revised Utility Contract for Oasis Sports Complex - Cosby Road - Contract Number 98-0061, which includes an off-site extension of 675 L.F. ± of eight inch water lines: Developer: Oasis Sports Complex, L.L.C. Contractor: Bookman Construction Company Contract Amount: Estimated Total - Total Estimated County Cost: Water (Off-site) (Refund thru. connections) Estimated Developer Cost Code: (Refunds thru connections - Off-site) District: Matoaca $29,800.00 $6,813.75 $22,986.25 5B-572VO-E4D (It is noted a copy of the vicinity sketch is filed with the papers of this Board.) Ayes: Daniel, Warren, Barber, Humphrey, and McHale. Nays: None. 8.B.12. AUTHORIZATION TO EXERCISE EMINENT DOMAIN FOR THE ACQUISITION OF 0.377 ACRES OF RIGHT OF WAY AND A TEN FOOT EASEMENT ACROSS PROPERTY OF SHIRLEY L. GOUGH On motion of Mrs. Humphrey, seconded by Mr. Daniel, the Board authorized the County Attorney to proceed with eminent domain for the acquisition of 0.377 acres of right of way and a ten foot easement for road improvements to Spring Run Road across 99-265 3/24/99 property of Shirley L. Gough and exercise immediate right of entry pursuant to Sections 15.2-1904 and 1905 of the Code of Virginia, and instructed the County Administrator to notify the owner by certified mail on March 26, 1999 of the County's intention to take possession of the right of way and easement. Ayes: Daniel, Warren, Barber, Humphrey, and McHale. Nays: None. 8.B.13. AMENDMENT OF JANUARY 13, 1999 MINUTES On motion of Mrs. Humphrey, seconded by Mr. Daniel, the Board amended the Board minutes of January 13, 1999 as follows: FROM: "On motion of Mr. Warren, seconded by Mr. McHale, the Board adopted the following ordinance, subject to the lot owner granting the County a license for existing drainage facilities within the easement: AN ORDINANCE whereby the COUNTY OF CHESTERFIELD, VIRGINIA, ("GRANTOR") vacates to ARTHUR V. WATERMAN and PAMELA A. WATERMAN, ("GRANTEE"), a portion of a 16' drainage easement across Lot 13, Block C, Creekwood Subdivision, Section A, Clover Hill Magisterial District, Chesterfield County, Virginia, as shown on a plat thereof duly recorded in the Clerk's Office of the Circuit Court of Chesterfield County in Plat Book 23, at Page 92. WHEREAS, ARTHUR V. WATERMAN and PAMELA A. WATERMAN, petitioned the Board of Supervisors of Chesterfield County, Virginia to vacate a portion of a 16' drainage easement across Lot 13, Block C, Creekwood Subdivision, Section A, Clover Hill Magisterial District, Chesterfield County, Virginia more particularly shown on a plat of record in the Clerk's Office of the Circuit Court of said County in Plat Book 23, Page 92, by J. K. TIMMONS & ASSOCIATES, dated MARCH 4, 1975. The portion of the easement petitioned to be vacated is more fully described as follows: A portion of a 16' drainage easement, across Lot 13, Block C, Creekwood Subdivision, Section A, the location of which is more fully shown on a plat made by A. G. HAROCOPOS & ASSOCIATES, P.C., dated DECEMBER 23, 1998, a copy of which is attached hereto and made a part of this Ordinance. WHEREAS, notice has been given pursuant to Section 15.2- 2204 of the Code of Virginia, 1950, as amended, by advertising; and, WHEREAS, no public necessity exists for the continuance of the portion of the easement sought to be vacated. 99-266 3/24/99 NOW THEREFORE, BE IT ORDAINED BY THE BOARD OF SUPERVISORS OF CHESTERFIELD COUNTY, VIRGINIA: That pursuant to Section 15.2-2272 of the Code of Virginia, 1950, as amended, the aforesaid portion of easement be and is hereby vacated. This Ordinance shall be in full force and effect in accordance with Section 15.2-2272 of the Code of Virginia, 1950, as amended, and a certified copy of this Ordinance, together with the plat attached hereto shall be recorded no sooner than thirty days hereafter in the Clerk's Office of the Circuit Court of Chesterfield County, Virginia pursuant to Section 15.2-2276 of the Code of Virginia, 1950, as amended. The effect of this Ordinance pursuant to Section 15.2-2274 is to destroy the force and effect of the recording of the portion of the plat vacated. This Ordinance shall vest fee simple title of the portion of easement hereby vacated in the property owner of Lot 13, Block C, within Creekwood Subdivision, Section A free and clear of any rights of public use. Accordingly, this Ordinance shall be indexed in the names of the COUNTY OF CHESTERFIELD as GRANTOR, and AUTHUR V. WATERMAN and PAMELA A. WATERMAN, or their successors in title, as GRANTEE. The Board further authorizes the County Administrator to execute the necessary license agreement. Ayes: Daniel, Warren, Barber, Humphrey, and McHale. Nays: None." TO: "On motion of Mr. Warren, seconded by Mr. McHale, the Board adopted the following ordinance, subject to the lot owner granting the County a license for existing drainage facilities within the easement: AN ORDINANCE whereby the COUNTY OP CHESTERFIELD, VIRGINIA, ("GRANTOR") vacates to ARTHUR V. WATERMAN and PAMELA A. WATERMAN, ("GRANTEE"), a portion of a 16' drainage easement across Lot 13, Block C, Creekwood Subdivision, Section A, Clover Hill Magisterial District, Chesterfield County, Virginia, as shown on a plat thereof duly recorded in the Clerk's Office of the Circuit Court of Chesterfield County in Plat Book 23, at Page 92. WHEREAS, ARTHUR V. WATERMAN and PAMELA A. WATERMAN, petitioned the Board of Supervisors of Chesterfield County, Virginia to vacate a portion of a 16' drainage easement across Lot 13, Block C, Creekwood Subdivision, Section A, Clover Hill Magisterial District, Chesterfield County, Virginia more particularly shown on a plat of record in the Clerk's Office of the Circuit Court of said County in Plat Book 23, Page 92, by J. K. TIMMONS & ASSOCIATES, dated MARCH 4, 1975. The portion of 3/24/99 99-267 the easement petitioned to be vacated is more fully described as follows: A portion of a 16' drainage easement, across Lot 13, Block C, Creekwood Subdivision, Section A, the location of which is more fully shown on a plat made by A. G. HAROCOPOS & ASSOCIATES, P.C., dated DECEMBER 21, 1993, a copy of which is attached hereto and made a part of this Ordinance. WHEREAS, notice has been given pursuant to Section 15.2- 2204 of the Code of Virginia, 1950, as amended, by advertising; and, WHEREAS, no public necessity exists for the continuance of the portion of the easement sought to be vacated. NOW THEREFORE, BE IT ORDAINED BY THE BOARD OF SUPERVISORS OF CHESTERFIELD COUNTY, VIRGINIA: That pursuant to Section 15.2-2272 of the Code of Virginia, 1950, as amended, the aforesaid portion of easement be and is hereby vacated. This Ordinance shall be in full force and effect in accordance with Section 15.2-2272 of the Code of Virqinia, 1950, as amended, and a certified copy of this Ordinance, together with the plat attached hereto shall be recorded no sooner than thirty days hereafter in the Clerk's Office of the Circuit Court of Chesterfield County, Virginia pursuant to Section 15.2-2276 of the Code of Virginia, 1950, as amended. The effect of this Ordinance pursuant to Section 15.2-2274 is to destroy the force and effect of the recording of the portion of the plat vacated. This Ordinance shall vest fee simple title of the portion of easement hereby vacated in the property owner of Lot 13, Block C, within Creekwood Subdivision, Section A free and clear of any rights of public use. Accordingly, this Ordinance shall be indexed in the names of the COUNTY OF CHESTERFIELD as GRANTOR, and ARTHUR V. WATERMAN and PAMELA A. WATERMAN, or their successors in title, as GRANTEE. The Board further authorizes the County Administrator to execute the necessary license agreement. Ayes: Daniel, Warren, Barber, Humphrey, and McHale. Nays: None." 8.B.14. APPROVAL OF REQUEST FROM CARTER CONSTRUCTION COMPANY FOR AN EXCEPTION TO THE USE OF PUBLIC WATER On motion of Mrs. Humphrey, seconded by Mr. Daniel, the Board approved a request from Carter Construction Company for an 99-268 3/24/99 exception to the use of public water for a new residential structure located at 426 Coalfield Road. (It is noted a copy of the vicinity sketch is filed with. the papers of this Board.) Ayes: Daniel, Warren, Barber, Humphrey, and McHale. Nays: None. 8.B.15. APPROVAL OF THE PURCHASE OF A PARCEL OF LAND ALONG COGBILL ROAD FOR THE EXPANSION OF MEADOW-BROOK HIGH SCHOOL On motion of Mrs. Humphrey, seconded by Mr. Daniel, the Board approved the purchase of a parcel of land containing .223 ± acre along Cogbill Road from Loveliest Plummer, in the amount of $57,500, for the expansion of Meadowbrook High School and authorized the County Administrator to sign the contract and necessary deeds. (It is noted a copy of the plat is filed with the papers of this Board.) Ayes: Daniel, Warren, Barber, Humphrey, and McHale. Nays: None. 8.B.16. SET DATE FOR PUBLIC HEARING TO CONSIDER FY2000 THROUGH FY2005 SECONDARY ROAD SIX YEAR IMPROVEMENT PLAN; FY2000 SECONDARY ROAD IMPROVEMENT BUDGET; AND CHESTERFIELD ROAD FUND AND SURFACE TRANSPORTATION PROGRAM FUND PROJECT DEVELOPMENT SCHEDULES On motion of Mrs. Humphrey, seconded by Mr. Daniel, the Board set the date of April 28, 1999 at 7:00 p.m. for a public hearing to consider FY2000 through FY2005 Secondary Road Six Year Improvement Plan; FY2000 Secondary Road Improvement Budget; and Chesterfield Road Fund and Surface Transportation Program Pund Project Development Schedules. Ayes: Daniel, Warren, Barber, Humphrey, and McHale. Nays: None. 8.B.17. TRANSFER OF THREE CENT ROAD FUNDS FOR AFTER-PROM ACTIVITIES 8.B.17.a. BERMUDA DISTRICT FOR THOMAS DALE HIGH SCHOOL On motion of Mrs. Humphrey, seconded by Mr. Daniel, the Board transferred $1,000 from the Bermuda District Three Cent Road Fund to the School Board for after-prom activities at Thomas Dale High School. Ayes: Daniel, Warren, Barber, Humphrey, and McHale. Nays: None. 99-269 3/24/99 8.B.17b. DALE AND BERMUDA DISTRICTS FOR L. C. BIRD HIGH SCHOOL On motion of Mrs. Humphrey, seconded by Mr. Daniel, the Board transferred $1,000 ($500 from the Dale District Three Cent Road Fund and $500 from the Bermuda District Three Cent Road Fund) to the School Board for after-prom activities at Lloyd C. Bird High School. Ayes: Daniel, Warren, Barber, Humphrey, and McHale. Nays: None. 8.B.17.c. CLOVER HILL DISTRICT FOR CLOVER HILL HIGH SCHOOL On motion of Mrs. Humphrey, seconded by Mr. Daniel, the Board transferred $1,000 from the Clover Hill District Three Cent Road Fund to the School Board for after-prom activities at Clover Hill High School. Ayes: Daniel, Warren, Barber, Humphrey, and McHale. Nays: None. 8.B 17.d. CLOVER HILL DISTRICT FOR MONACAN HIGH SCHOOL On motion of Mrs. Humphrey, seconded by Mr. Daniel, the Board transferred $1,000 from the Clover Hill District Three Cent Road Fund to the School Board for after-prom activities at Monacan High School. Ayes: Daniel, Warren, Barber, Humphrey, and McHale. Nays: None. 8.B 17.e. DALE DISTRICT FOR MEADOW-BROOK HIGH SCHOOL After brief discussion, on motion of Mrs. Humphrey, seconded by Mr. Daniel, the Board transferred $1,000 from the Dale District Three Cent Road Fund to the School Board for after-prom activities at Meadowbrook High School. Ayes: Daniel, Warren, Barber, Humphrey, and McHale. Nays: None. 8.B.17.f. MATOACA DISTRICT FOR MANCHESTER HIGH SCHOOL On motion of Mrs. Humphrey, seconded by Mr. Daniel, the Board transferred $1,000 from the Matoaca District Three Cent Road Fund to the School Board for after-prom activities at Manchester High School. Ayes: Daniel, Warren, Barber, Humphrey, and McHale. Nays: None. 99-270 3~24~99 8.B.17.g. MATOACA DISTRICT FOR MATOACA HIGH SCHOOL On motion of Mrs. Humphrey, seconded by Mr. Daniel, the Board transferred $1,000 from the Matoaca District Three Cent Road Fund to the School Board for after-prom activities at Matoaca High School. Ayes: Daniel, Warren, Barber, Humphrey, and McHale. Nays: None. 8.B.17.h. MIDLOTHIAN DISTRICT FOR JAMES RIVER HIGH SCHOOl, On motion of Mrs. Humphrey, seconded by Mr. Daniel, the Board transferred $1,000 from the Midlothian District Three Cent Road Fund to the School Board for after-prom activities at James River High School. Ayes: Daniel, Warren, Barber, Humphrey, and McHale. Nays: None. 8.B.17. i. MIDLOTHIAN DISTRICT FOR MIDLOTHIAN HIGH SCHOOL On motion of Mrs. Humphrey, seconded by Mr. Daniel, the Board transferred $1,000 from the Midlothian District Three Cent Road Fund to the School Board for after-prom activities at Midlothian High School. Ayes: Daniel, Warren, Barber, Humphrey, and McHale. Nays: None. 8.B.17.j. BERMUDA, CLOVER HILL, DALE, MATOACA AND MIDLOTHIAN DISTRICTS FOR THE GOVERNOR'S SCHOOL On motion of Mrs. Humphrey, seconded by Mr. Daniel, the Board transferred $100 from each of the five magisterial districts, a total of $500, to the School Board for after-prom activities at the Governor's School. Ayes: Daniel, Warren, Barber, Humphrey, and McHale. Nays: None. Mrs. Humphrey requested that Mr. Ramsey notify the schools of the Board's decision relative to funding after-prom parties as soon as possible. 8.B.18. ADOPTION OF RESOLUTION APPROVING THE FINANCING PLAN FOR THE JUVENILE AND DOMESTIC RELATIONS COURT On motion of Mrs. Humphrey, seconded by Mr. Daniel, the Board adopted the following resolution: 99-271 3/24/99 RESOLUTION REQUESTING THE INDUSTRIAL DEVELOPMENT AUTHORITY OF THE COUNTY OF CHESTERFIELD, VIRGINIA TO ISSUE NOT TO EXCEED SIXTEEN MILLION ONE HUNDRED THOUSAND DOLLARS ($16,100,000) LEASE REVENUE BONDS ON BEHALF OF THE COUNTY OF CHESTERFIELD, VIRGINIA FOR THE PURPOSE OF FINANCING THE COST OF A JUVENILE COURTS BUILDING FOR SAID COUNTY; APPROVING CERTAIN TERMS OF THE BONDS; APPROVING A FORM OF GROUND LEASE PROVIDING FOR THE LEASING BY THE COUNTY OF CHESTERFIELD TO THE AUTHORITY OF CERTAIN REAL ESTATE AND AUTHORIZING EXECUTION AND DELIVERY OF SAID GROUND LEASE; APPROVING A FORM OF LEASE PURCHASE AGREEMENT PROVIDING FOR THE LEASE BY THE AUTHORITY TO THE COUNTY OF CHESTERFIELD OF THE FACILITIES TO BE FINANCED BY THE PROCEEDS OF SAID BONDS, AND AUTHORIZING EXECUTION AND DELIVERY OF SAID LEASE PURCHASE AGREEMENT; APPROVING FORMS OF TRUST AGREEMENT AND ASSIGNMENT AGREEMENT; AND APPROVING A FORM OF PRELIMINARY OFFICIAL STATEMENT OF THE AUTHORITY IN CONNECTION WITH THE SALE OF SAID BONDS. WHEREAS, the Board of Supervisors of Chesterfield County, Virginia (the "Board") has determined that it is advisable to request the Industrial Development Authority of the County of Chesterfield, Virginia (the "Authority") to authorize the issuance of not to exceed Sixteen Million One Hundred Thousand Dollars ($16,100,000) lease revenue bonds in order to finance a juvenile courts building (the "Project") for Chesterfield County, Virginia (the "County"); WHEREAS, the County, acting through its Board, proposes to enter into a ground lease (the "Ground Lease") with the Authority pursuant to which the Authority will acquire a leasehold interest in certain land owned by and located in the County (the "Real Estate") and will cause to be acquired, constructed, reconstructed, remodeled and equipped on the Real Estate the Project; WHEREAS, pursuant to a lease purchase agreement (the "Lease Purchase Agreement"), the Project, together with the Real Estate, will be leased by the Authority to the County to be used by the County as a juvenile courts building; WHEREAS, the cost of the acquisition, construction, reconstruction, remodeling and equipping of the Project will be financed by the sale of lease revenue bonds of the Authority in the aggregate principal amount of not to exceed sixteen million one hundred thousand dollars ($16,100,000), the proceeds of which bonds will be deposited with The Bank of New York, New York, as trustee (the "Trustee") under a trust agreement, pursuant to which the Authority will assign to the Trustee, for the benefit of the holders of said bonds, substantially all of its right, title and interest in and to the Lease Purchase Agreement, the Project, the Authority's leasehold interest in the Real Estate and the Authority's right to receive payments under the Lease Purchase Agreement; NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF CHESTERFIELD COUNTY, VIRGINIA: 99-272 3/24/99 SECTION 1. Issuance of Bonds. The Authority is hereby requested to issue its lease revenue bonds in the principal amount of not to exceed sixteen million one hundred thousand dollars ($16,100,000) (the "Bonds") to finance the Project. The Bonds shall mature in not to exceed 21 years, bear interest at a rate not to exceed 6% per annum, be subject to redemption at a premium of not more than 101% and be sold at a price not less than the principal amount thereof, all in accordance with the provisions of the Detailed Notice of Sale attached to the Preliminary Official Statement hereinafter referred to. The County Administrator or any Deputy County Administrator is hereby authorized to approve all details of the Bonds at the time of sale thereof. SECTION 2. Approval of Form of Ground Lease and Terms, Conditions and Provisions Thereof; Execution and Delivery of Ground Lease. The lease of the Real Estate to the Authority pursuant to the Ground Lease is hereby approved. The form of Ground Lease presented to and filed with the minutes of the meeting of the Board at which this resolution is being adopted, and the terms, conditions and provisions thereof, are hereby approved, ratified and confirmed and the County Administrator or any Deputy County Administrator is hereby authorized and directed to execute and deliver to the Authority the Ground Lease in such form, together with such changes as shall be approved by the person who executes the same, upon the advice of counsel (including the County Attorney and bond counsel), such approval to be conclusively evidenced by his execution thereof. SECTION 3. Approval of Form of Lease Purchase Agreement and Terms, Conditions and Provisions Thereof~ Execution and Delivery of Lease Purchase Agreement. The lease of the Project by the County from the Authority is hereby approved. The form of Lease Purchase Agreement presented to and filed with the minutes of the meeting of the Board at which this resolution is being adopted, and the terms, conditions and provisions thereof, are hereby approved~ ratified and confirmed and the County Administrator or any Deputy County Administrator is hereby authorized and directed to execute and deliver to the Authority the Lease Purchase Agreement in such form, together with such changes as shall be approved by the person who executes the same, upon the advice of counsel (including the County Attorney and bond counsel) such approval to be conclusively evidenced by his execution thereof. SECTION 4. Approval of Form of Trust Agreement and Assignment Agreement and Terms, Conditions and Provisions Thereof. The forms of Trust Agreement and Assignment Agreement presented to and filed with the minutes of the meeting of the Board at which this resolution is being adopted, and the terms, conditions and provisions thereof, are hereby approved, ratified and confirmed, provided~ however, that the County Administrator or any Deputy County Administrator is hereby authorized and directed to approve such changes as shall be necessary or advisable, upon the advice of counsel (including the County Attorney and bond counsel). The Board hereby approves the appointment of The Bank of New York, New York as Trustee under 99-273 the Trust Agreement. SECTION 5. Annual Appropriation. As provided in the Lease Purchase Agreement, the County Administrator is hereby directed in each fiscal year to include in the County budget prepared by him for such fiscal year an appropriation equal to debt service due on the Bonds in such fiscal year and to pay fees and expenses in connection with the Bonds. It is hereby declared to be the intent of this Board to appropriate such amounts as are included by the County Administrator in the annual budgets, it being understood, however, that the obligation to make any such payments in any fiscal year shall be limited to the amount appropriated by the Board, if any, for such purpose in such fiscal year. Nothing in this Resolution, the Bonds, the Ground Lease or the Lease Purchase Agreement shall constitute a pledge of the full faith and credit of the County. SECTION 6. Preliminary Official Statement; Official Statement. The County Administrator is hereby authorized and directed to execute approval of the Official Statement of the Authority, to be dated as of the date of sale of the Bonds, relating to the Bonds (the "Official Statement"), in substantially the form of the Preliminary Official Statement of the Authority, presented to and filed with the minutes of the Board at which this resolution is being adopted, after the same has been completed by the insertion of the maturities, interest rates and other details of the Bonds and by making such other insertions, changes or corrections as the Chairman or Vice Chairman of the Authority, based on the advice of the County's financial advisors and legal counsel (including the County Attorney and bond counsel), deems necessary or appropriate; and the Board hereby authorizes the Official Statement and the information contained therein to be used by the purchasers in connection with. the sale of the Bonds. The Preliminary Official Statement and the distribution thereof is hereby approved and ratified and is "deemed final" for purposes of Rule 15c2-12 promulgated by the Securities and Exchange Commission pursuant to the Securities Exchange Act of 1934. The County Administrator and Director of Accounting are hereby authorized and directed to deliver on behalf of the County to the purchasers of the Bonds a certificate as to the Official Statement as of the date of delivery and payment for the Bonds. The County Administrator is hereby authorized and directed to deliver on behalf of the County to the purchasers of the Bonds a Continuing Disclosure Certificate substantially in the form of Appendix D to the Preliminary Official Statement. The County covenants with the holders from time to time of the Bonds that it will, and hereby authorizes the appropriate officers and employees of the County to take all action necessary or appropriate to, comply with and carry out all of the provisions of the Continuing Disclosure Certificate, as amended from time to time. Notwithstanding any other provision of this resolution, failure of the County to perform in accordance with the Continuing Disclosure Certificate shall not constitute a default with respect to the Bonds and the Continuing Disclosure Certificate may be enforced only as provided therein. 99-274 SECTION 7. Tax Covenant. The County hereby covenants to comply with the provisions of Section 103 and Sections 141 through 150 of the Internal Revenue Code of 1986, as amended, applicable to the Bonds throughout the term of the Bonds. SECTION 8. Essentiality. The Board determines that lease of the Real Estate to the Authority pursuant to the Ground Lease, the issuance of the Bonds and the acquisition, construction and reconstruction of the Project, the lease of the Project to the County in accordance with the terms of the Lease Purchase Agreement and all actions of the County contemplated thereunder, will be in furtherance of the welfare of the citizens of the County and will provide facilities which are essential to the operations of the County. SECTION 9. Effectiveness of this Resolution. This resolution shall be effective from and after the adoption hereof by the Board. Ayes: Daniel, Warren, Barber, Humphrey, and McHale. Nays: None. 8.B.19. AWARD OF CONTRACT WITH BRANHAM ELECTRICAL CORPORATION TO INSTALL ATHLETIC LIGHTING AT CRENSHAW ELEMENTARY, WATKINS ELEMENTARY, ROBIOUS ELEMENTARY, MANCHESTER MIDDLE SCHOOL AND IRON BRIDGE PARK On motion of Mrs. Humphrey, seconded by Mr. Daniel, the Board awarded a contract in the amount of $358,461 to Branham Electrical Corperation for constructien and installation of athletic lighting at Crenshaw Elementary, Watkins Elementary, Robieus Elementary, Manchester Middle School and Iren Bridge Park. Ayes: Daniel, Warren, Barber, Humphrey, and McHale. Nays: None. 8.C. STREETLIGHT INSTALLATION APPROVAL On motion of Mr. Warren, seconded by Mr. McHale, the Board approved the installation of eight streetlights at the entrance of Smoketree Drive at its intersection with Courthouse Road and appropriated $4,000 for installation of the conduit (Phase I) . Ayes: Daniel, Warren, Barber, Humphrey, and McHale. Nays: None. 9. HEARINGS OF CITIZENS ON UNSCHEDULED MATTERS OR CLAIMS There were no Hearings of Citizens on Unscheduled Matters or Claims at this time. 99-275 10. REPORTS On motion of Mr. McHale, seconded by Mr. Barber, the Board accepted the following reports: A report on Developer Water and Sewer Contracts and a status report on the General Fund Balance; Reserve for Future Capital Projects; District Road and Street Light Funds; and Lease Purchases. And, further, the following roads were accepted into the State Secondary System: ADDITIONS LENGTH BAYHILL POINTE, PORTION OF SECTION 1 (Effective 2/16/99) Battlecreek Drive (Route 5013) - From 0.10 Mile South Routes 5010/5014 to 0.28 Mile Southeast Route 5010/5014 0.18 Mi BAYHILL POINTE, SECTION 2 - (Effective 2/10/99) Goldengate Place (Route 5060) - From 0.05 Mile West Route 5016 to Route 5016 0.05 Mi Hillcreek Circle (Route 5061) - From Route 5016 to 0.03 Mile East Route 5016 0.03 Mi Hillcreek Drive (Route 5016) - From 0.24 Mile South Route 5014 to 0.02 Mile South Route 5014 0.22 Mi Hillcreek Mews (Route 5062) - From Route 5016 to 0.05 Mile East Route 5016 0.05 Mi Hillcreek Turn (Route 5063) - From 0.10 Mile West Route 5016 to Route 5016 0.10 Mi Point Placid Drive (Route 5064) - From Route 5016 to 0.02 Mile East Route 5016 0.02 Mi MEADOWBROOK FARM, SECTION F Melbeck Court (Route 4559) - From 0.04 Mile South Route 2118 to Route 2118 0.04 Mi South Melbeck Road (Route 2118) - From 0.05 Mile East Route 2861 to 0.12 Mile Southeast Route 2861 0.07 Mi RIVERTON, SECTION A (Effective 2/18/99) Riverton Court (Route 3739) - From 0.18 Mile Southwest Route 3738 to Route 3738 0.18 Mi Riverton Drive (Route 3738) From 0.27 Mile Southeast Route 3387 to Route 3387 0.27 Mi 99-276 ROCKHAVEN, SECTION 2 Bonjour Lane (Route 4899) - From Route 4879 to Route 4884 Rockbasket Court (Route 4894) - From Route 4879 to 0.05 Mile North Route 4879 Rockbasket Lane (Route 4879) - From 0.23 Mile Northwest Route 4867 to 0.23 Mile Southeast Route 4867 Rockbasket Place (Route 4896) - From Route 4879 to 0.05 Mile North Route 4879 Rockbasket Terrace (Route 4897) - From Route 4879 to 0.05 Mile North Route 4879 Rockbasket Turn (Route 4898) - From Route 4879 to 0.05 Mile North Route 4879 Rockhaven Drive (Route 4867) - From Route 4879 to 0.07 Mile South Route 4884 Ayes: Daniel, Warren, Barber, Humphrey, and McHale. Nays: None. 0.25 Mi 0.05 Mi 0.46 Mi 0.05 Mi 0.05 Mi 0.05 Mi 0.12 Mi 11. DINNER On motion of Mrs. Humphrey, seconded by Mr. McHale, recessed to Castlewood for dinner. Ayes: Daniel, Warren, Barber, Humphrey, and McHale. Nays: None. the Board Reconvening: 12. INVOCATION Reverend Cecil Chambers, Pastor of Branch's Baptist Church, gave the invocation. 13. PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA Mr. Robert Eanes, Assistant to the County Administrator, led the Pledge of Allegiance to the Flag of the United States of America. 14. RESOLUTIONS AND SPECIAL RECOGNITIONS There were no resolutions and special recognitions at this time. 99-277 Mr. Daniel stated that this date and time has been advertised for public hearings to consider proposed changes to the County's business license fees; proposed changes in the County's tax relief for the elderly program; proposed changes in the County's building permit fees; proposed changes in the County's erosion and sediment control fees; the proposed tax levy for 1999 for various classes of property; the proposed 2000-2004 Capital Improvement Program~ the proposed 2000 Community Development Block Grant and HOME Annual Plan; and the proposed 2000 Biennial Financial Plan. Mr. Micas stated that as he has already disclosed in writing, in conformance with the Virginia Conflict of Interest Act, his wife is currently employed as the Director of the Arts Council of Richmond. He further stated that the Arts Council has, in the past, entered into a community contract with the County and School Board to perform services for the School System. Mr. Daniel stated that the purpose of the budget public hearings is to allow each County resident the opportunity to express their thoughts on these issues. He requested that individuals wishing to address the Board, who have not already signed up to speak, submit their name to the DepUty Sheriff at this time. He requested that speakers keep their comments brief and noted that speakers will be limited to no more than two minutes each. He briefly reviewed the order of the public hearings. Mr. McHale stated that, in conformance with the Virginia Conflict of Interest Act, he is an adjunct faculty member for John Tyler Community College. He further stated that John Tyler has received grants from the County. Ms. Dickson presented an overview of the FY2000 proposed budget. She reviewed the FY2000 proposed tax rates and stated that they are proposed to remain at constant levels. She stated that the FY2000 proposed budget is estimated at $664.5 million, which represents a 6.2 percent increase over the current budget. She then reviewed FY2000 Proposed Expenditures vs. FY99 Adopted Expenditures and the FY2000-FY2004 Capital Improvement Program, in total. 15. PUBLIC HEARINGS 15 .A. TO CONSIDER AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, OCTOBER 28, 1998, BY AMENDING AND RE-ENACTING SECTION 6-4, RELATING TO BUSINESS LICENSE FEES Mrs. Dickson stated that this date and time has been advertised for a public hearing to consider an ordinance relating to business license fees. She further stated that State law requires a change in the BPOL ordinance, effective January, 2000, to reduce the flat fees in place from $100 and $75 down to $50. Mr. George Beadles expressed concerns relative to fees being charged for business licenses. 99-278 Mr. Daniel stated that he received a letter from Mr. Blackwood expressing concerns relative to business taxes. Willis license There being no one else to address this ordinance, the public hearing was closed. (It is noted this issue will be considered at the regularly scheduled Board meeting on April 14, 1999.) 15 .B. TO CONSIDER AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND RE-ENACTING SECTION 9-24 RELATING TO TAX RELIEF FOR THE ELDERLY Mrs. Dickson stated that this date and time has been advertised for a public hearing to consider an ordinance relating to tax relief for the elderly, specifically relating to the exclusion amount of income of each relative living with the owner to $6s00. Mr. George Beadles stated that he supports the recommendation to adopt an ordinance relating to tax relief for the elderly. There being no one else to address this ordinance, the public hearing was closed. (It is noted this issue will be considered at the regularly scheduled Board meeting on April 28, 1999.) 15.C. TO CONSIDER AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND RE-ENACTING SECTION 5-5 RELATING TO BUILDING PERMIT FEES Ms. Dickson stated that this date and time has been advertised for a public hearing to consider an ordinance relating to building permit fees. The recommended change for FY2000 is to base residential permit fees on a cost per inspection charging a flat fee. The proposed fee structure increases fees for residential auxiliary permits and charges a flat fee of $480 for a single family dwelling permit. Mr. George Beadles stated that he supports the recommendation to adopt an ordinance relating to building permit fees. There being no one else to address this ordinance, the public hearing was closed. (It is noted this issue will be considered at the regularly scheduled Board meeting on April 28, 1999.) 99-279 15 .D. TO CONSIDER AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND RE-ENACTING SECTION 8-13 (A) (IV) AND SECTION 8-13 (B), RELATING TO EROSION AND SEDIMENT CONTROL FEES Ms. Dickson stated that this date and time has been advertised for a public hearing to consider an ordinance relating to erosion and sediment control fees. The recommended change will be implementation of a $40 per permit charge for reviewing residential permits for drainage/erosion control compliance. Mr. George Beadles stated that he supports the recommendation to adopt an ordinance relating to erosion and sediment control fees. There being no one else to address this ordinance, the public hearing was closed. (It is noted this issue will be considered at the regularly scheduled Board meeting on April 28, 1999.) 15.E. TO CONSIDER AN ORDINANCE ESTABLISH AN ANNUAL TAX LEVY ON VARIOUS CLASSES OF PROPERTY FOR THE COUNTY OF CHESTERFIELD Ms. Dickson stated that this date and time has been advertised for a public hearing to consider an ordinance to establish an annual tax levy on various classes of property for the County of Chesterfield. She further stated that all tax rates will remain constant for the fiscal year beginning July 1 June 30, 2000. Mr. George Beadles expressed concerns relative to no reduction in the tax rates and to the one cent personal property tax rate for wild and exotic animals. There being no one else to address this ordinance, the public hearing was closed. (It is noted this issue will be considered at the regularly scheduled Board meeting on April 14, 1999.) 15 .F. TO CONSIDER THE PROPOSED FY2000-2004 CAPITAL IMPROVEMENT PROGRAM Ms. Dickson stated that this date and time has been advertised for a public hearing to consider the proposed FY2000-2004 Capital Improvement Program (CIP), noting that the CIP totals approximately $341.4 million for County, Schools, and Utility projects. Mr. David Welchons, Vice-Chairman of the Chesterfield/Colonial Heights Social Services Board, requested that the Board accelerate the funding for expansion of the Wagner Building from 2004 to 2000. 99-280 Ms. Dorothy Smith, Manager of the Chesterfield County Fair, requested that the Board support funding for Parks and Recreation's project for Fairground improvements. Mr. Christopher Craig, representing the Chesterfield County Fair Association, requested that the Board support funding for Parks and Recreation's project for Fairground improvements. Mr. George Beadles expressed concerns relative to overcrowding at the Wagner Building and to transportation of school pupils. Mr. William Garnett, representing the Meadowbrook Civic Association, requested that the Board support the expansion of the Meadowdale Library. Mr. Daniel stated that he received a letter from the Meadowbrook Civic Association in support of the Meadowdale Library expansion. Mrs. Mary Ann Garnett, President of Friends of the Library, requested that the Board support expansion of the Meadowdale Library. She recognized approximately twelve people present at the meeting who support the expansion. Mr. Dean Hawkins, President of Chester Youth Sports Boosters, requested that the Board support the capital improvement project for improvements at Goyne Park. He recognized approximately twenty-five people present at the meeting who support the Goyne Park improvements. Ms. Nancy Hudson requested that the Board support the capital improvement project for expansion of the Meadowdale Library. She stated that the expansion would allow the Meadowdale Library to remain comparable with other County branch libraries. Ms. Michelle Barnes, member of the Chesterfield Fair Board of Directors, submitted a letter from herself requesting funding of Parks and Recreations's Fairground improvements. She stated that, if the fairgrounds were used more frequently, the County could increase revenue. Mr. Mark Coleman expressed appreciation to the Board for funding the turf improvements at Goyne Park football field and the design/engineering of two youth baseball/softball fields behind Ecoff Elementary School. He requested that the Board support the capital improvement project for Goyne Park improvements. Mr. Rick Wood, representing Chester Youth Sports Boosters, requested that the Board support the capital improvement project for Goyne Park improvements. He further requested that the Board address a maintenance budget for Parks and Recreation to prevent deterioration at County parks and facilities. Mr. Danny Workman, President of Tri-Cities Horse Association, requested that the Board support the Parks and Recreation Department's Fairground improvements. He stated that the Virginia State Fair will be closing and that horse shows will 99-281 move to Dorey Park. He further stated that, if the County would improve its fairgrounds facility, there would be a possibility of increased revenue through more usage of the grounds. There being no one else to address this ordinance, the public hearing was closed. (It is noted this issue will be considered at the regularly scheduled Board meeting on April 28, 1999.) 15 .G. TO CONSIDER THE COUNTY'S FY2000 PROPOSED COMMUNITY DEVELOPMENT BLOCK GRANT AND HOME ANNUAL PLAN Ms. Dickson stated that this date and time has been advertised for a public hearing to consider the County's FY2000 proposed Community Development Block Grant (CDBG) and Home Annual Plan, noting that this Program totals approximately $2.7 million, which is comprised of $1.8 million in new CDBG and Home allotments and approximately $911,000 of reprogrammed appropriations from previous fiscal year programs which have been completed. Mr. Ernest Johnson, President of Chesterfield Alternatives, Incorporated, requested that the Board support full funding of the Chesterfield Alternatives project. Mr. Robert Wynne, representing the Richmond Community Action Program, requested that the Board support the Chester Shepherd's Center to serve the elderly. Ms. Dorothy West, a member of the King Oak Civic Association, recognized four people, present at the meeting, who support the Crescent Park Sewage Line Extension Project and requested the Board's support of the Project. Mr. Walt Shugart, representing the Daughters of Zelophehad, requested that the Board support funding of the Daughters of Zelophehad's proposal for transitional housing for homeless and abused women and their children. Mr. Randy Howard, Treasurer of Bensley Athletic Association, recognized Mr. Bill Hamm, Vice-President of the Association, present at the meeting and requested that the Board support funding of the Association's application for sponsorship of children from low-income households in athletic activities that was not recommended for funding. Mr. David Schaffer, a volunteer for Crisis Assistance Response Emergency Shelter (CARES), requested that the Board support full funding for the CARES emergency shelter program. He stated that during the fiscal year 1997-98, CARES provided 4,934 bed nights, 295 of which were for Chesterfield residents. He further stated that there has been a ten percent increase of services provided to Chesterfield residents thus far this year. 99-282 Ms. Yvette Ridley requested that the Board support full funding for the CARES emergency shelter Program. She expressed concerns relative to the YWCA and CARES shelters being filled to capacity. Ms. Charlene Logan, representing Harrowgate Athletic Association, requested that the Board support the Association's funding request for $6,500 for scholarships for children from low-income households. Mrs. Humphrey requested a list of names and addresses of the children in need of support from Ms. Logan. Mr. George Beadles stated that he feels the Board should support the County Administrator's recommendations relative to the CDBG funding requests. Mr. Larry Klebert, President of the Bensley Area Civic Association, recognized approximately five senior citizens present at the meeting, who support the Bensley Community Building Expansion and requested that the Board support funding to allow for the beginning of the Bensley Community Building Expansion. Ms. Karen Althoff, Vice-President of Congregations Around Richmond Involved to Assure Shelter (CARITAS), expressed appreciation for the Board's past support. She stated that 23,000 nights of shelter and over 50,000 meals were provided by CARITAS last year. She requested that the Board support the County Administrator's funding recommendation for CARTIAS. She presented the Board with a copy of the Community Shopper featuring CARITAS. Ms. Connie Chamberlin, Executive Director of HOME, expressed appreciation to the Board for its past support. She briefly described HOME's assistance to first time home buyers and requested the Board's support for funding of HOME's application for funding. Ms. Brenda Lafoon stated that, with the help of HOME, her family was recently able to purchase their first home. She requested the Board's continued support of HOME. Ms. Hilda Dugarell stated that, with the help of HOME, she was able to purchase a home fer her family. She requested the Beard's support ef HOME's application fer funding. Mr. David Wilshire, fiancee' of Ms. Dugarell, described the joy of Ms. Dugarell and her son when they moved into their new home. Mr. Vince Burgess, Chairman of the Camp Baker Management Board, expressed appreciation for the Board's past support and stated that Camp Baker has expanded many programs and services with the support of the Board. He requested that the Board support the funding request for renovations of cabins at Camp Baker. 99-283 Mr. Bruce Landers, representing Elder Homes Corporation, expressed appreciation for the Board's past support and stated that over 236 projects have been completed in the County since 1992. He requested that the Board support the County Administrator's recommendation for $80,000 for Elder Homes Corporation. Mr. Tim Holtz, Executive Director of the Richmond Metropolitan Habitat for Humanity, stated that 88 houses have been completed during the organization's eleven year history. He requested that the Board support the $30,000 funding recommendation of the County Administrator for Habitat for Humanity's funding proposal. There being no one else to address this ordinance, the public hearing was closed. (It is noted this issue will be considered at the regularly scheduled Board meeting on April 28, 1999.) It was generally agreed to recess for ten minutes. Reconvening: 15.H. TO CONSIDER T~E PROPOSED FY2000 BIEI~-NIAL FINANCIAL PLAN Ms. Dickson stated that this date and time has been advertised for a public hearing to consider the County's FY2000 Biennial Financial Plan, noting that the Plan totals approximately $664.5 million. Mr. Mark Cooper, President of the Chesterfield Metropolitan Youth Football League, requested funding in the amount of $5500 to offset the organization's operating costs and requested funding for lights at the new Carver Middle School athletic field. Mr. James Smith, representing the Chesterfield Fair Association, requested the Board's support of the improvements proposed for the fairgrounds. He recognized approximately fifteen people from the Fair Association, present at the meeting, who support funding for the fairground improvements. Mr. Michael Newbrand, a member of the Board of Directors of the Richmond Symphony, expressed appreciation to the Board for their past support of the Symphony and requested the Board's positive consideration of the funding proposal for the FY2000 budget. Ms. Barbara Thornhill, a member of the Board of Directors of the Arts Council of Richmond, expressed appreciation to the Board for their past support and requested that the Board support the Art Council's $33,000 funding proposal, including $18,000 for ~Partners in the Arts" and $15,000 for ongoing programming and commitments which benefit the County. She presented each Board member with an original piece of art by a local artist. 99-284 Mrs. Humphrey congratulated Ms. Thornhill on being the recipient of the YWCA's Outstanding Woman of the Year Award in Communications. Ms. Colleen Junius, representing the Central Virginia Independent Living Center, spoke on behalf of Ms. Sandra Griffin who was unable to attend the public hearing due to illness. She expressed appreciation to the Board for past support and requested the Board's support for the full funding proposal of $50,059 for the Independent Living Center. She recognized approximately fifteen people, present at the meeting, who support the funding of Central Virginia Independent Living Center. Mr. James Casteel stated that he has brain damage as a result of being the victim of a drunk driving accident. He further stated that the Central Virginia Independent Living Center has been a tremendous help to him. He requested the Board's support for the funding proposal for the Living Center. Mr. Ralph Porter, a member of the Chesterfield County Pair Association, requested that the Board make an investment in the County's future by supporting the Parks and Recreation's funding request for Fairground improvements. Mr. Ernest Johnson, Chairman of the Community Services Board, expressed appreciation for the Board's past support. He stated that the new challenge of managed care has increased administrative costs and reduced reimbursement rates. He requested that the Board support funding of at least two new case managers to maintain quality case management. He recognized two members of the Community Services Board present at the meeting. Ms. Eunice Somerville requested that the Board support funding for additional case managers in the Department of Mental Health and Mental Retardation. Ms. Nancy Briggs, a parent of a mentally retarded young adult, requested that the Board support funding for more case managers in the Department of Mental Health and Mental Retardation and requested that options be developed for day support to families of mentally retarded young adults. Ms. Lydia Gentry, whose son lived in an adult home for eighteen years and recently moved into a supervised apartment, requested that the Board support funding for more Mental Health case workers. Ms. Jan Belote requested that the Board support increased funding for library materials and technology for the County Library System. Ms. Diane Peterson, representing Capital Area Agency on Aging, expressed appreciation to the Board for past support. She requested the Board's support of the Agency's funding request for $24,098, which amounts to seventy-five cents for each County 99-285 resident over the age of sixty. Mr. Walt Shugart, representing Chesterfield-Colonial Heights Alliance for Social Ministries (CCHASM), expressed appreciation to the Board for their past support and requested the Board's continued support of CCHASM. When asked, Mr. Shugart stated that CCHASM's funding request has decreased from last year's and that CCHASM intends to eventually be a self-sustaining agency. Ms. Andrea Brown read a statement from Ms. Allison Poster, a student at Providence Middle School who had to leave the public hearing early, requesting full funding for Libraries. She then stated that she uses the LaPrade Branch Library frequently; expressed concerns relative to worn-out books; and requested that the Board support increased funding for library materials. Ms. Mary Ann Harmon, President of the Friends of the Library, presented each Board member with a book from the County Library for perusal that was in very poor condition. She requested that the Board support additional funding of at least $135,000 for updated library materials and technology. Ms. Sherry Coor, Director of Greater Richmond SCAN (Stop Child Abuse Now) stated that the Agency served seventy-four County families last year. She requested the Board's favorable support of SCAN's funding proposal. Mr. Malcolm Burn, Ballet Master for the Richmond Ballet, stated that ten percent of the 222 County students enrolled in the Richmond Ballet Center for Dance receive financial aid. He requested that the Board support the funding request for the Richmond Ballet's "Raise the Roof" Campaign. Mrs. Humphrey requested a copy of the statistics quoted by Mr. Burns relative to the number of County students involved in programs with the Richmond Ballet. Retired Army Colonel Mel Drisko stated that the County is 27 percent below the average for library materials per capita. He requested that the Board support increased funding for library materials and internet access. Ms. Terry Minor, President of A. M. Davis Athletic Association, submitted for the record a petition signed by 90 people and requested that the Board support funding to allow the Chesterfield Basketball League to provide open gyms for practice time. Ms. Paula Otto, a member of the Board of Directors of the YWCA, congratulated Ms. Humphrey and Ms. Thornhill on their recognition as outstanding women. She stated that, during the last fiscal year, the YWCA's Chesterfield Shelter provided more than 5,000 nights of shelter -- an increase of ninety-four percent of shelter utilization over the previous fiscal year. She requested the Board's support of the funding request for the YWCA's Chesterfield Women's Advocacy Program. 99-286 Ms. Lisa White, Director of the Chesterfield Court Appointed Special Advocate Program, expressed appreciation to the Board for their past support. She stated that, during 1998, 71 children who were involved in court process with the Juvenile Court were served by the program. She requested that the Board support increased funding for the Court Appointed Special Advocate Program. Mr. Norwood Powell, President of the Chesterfield Education Association, stated that the Association supports the School Superintendent's proposed FY2000 budget. He expressed appreciation to the Board for adopting the unified pay plan and for its past support. Mr. Christopher Craig, representing the Chesterfield County Fair Association, requested that the Board support funding for improvements of the fairgrounds. Ms. Dorothy Smith, Manager of the Chesterfield County Fair, stated that the Fair Association is working with the 250th Anniversary Committee to bring celebration ideas to the Fair. She further stated that approximately 100,000 people are expected at this year's Fair and requested the Board's support for improvements of the fairgrounds. Mr. Paul Osterbind, President of the Chesterfield County Fair Association, expressed appreciation to the Board for its past support and requested the Board's continued support. Mr. Curtis Sheffield, representing the Disabled American Veterans, stated that several members who participate in the organization's fair booth are handicapped and have difficulty traveling around the fairgrounds. He requested the Board's support of the fairgrounds improvements. Ms. Kimberly Tetlow, a representative of Theatre IV, expressed appreciation to the Board for past support. She stated that Theatre IV provides over 140 performances in the County each year, fifteen percent of which are free of charge. She requested that the Board support full funding of the $30,000 funding proposal for Theatre IV. Mr. Charlie Ellis stated that he supports the FY2000 School Budget. He expressed concerns relative to elimination of public bus stops in Bon Air. Mr. Danny Workman, representing Tri-Cities Horse Association, expressed concerns relative to maintenance of the County Fairgrounds. He requested that the Board support Parks and Recreation's funding request for Fairground improvements. He stated that the Therapeutic Riding Program held at the County Fairgrounds is a volunteer program for special needs children. Ms. Diana Parker, representing the Fall of the James Sierra Club, expressed appreciation to the Board for approval of capital expenditures for Point of Rocks and Goyne Parks. She requested that the Board fully fund the requested $800,000 for 99-287 Parks and Recreation ma±ntenance. She further requested that restroom facilities be provided for all athletic fields. She stated that she also supports funding of the Fairground improvements. She requested, on behalf of the Sierra Club, funding for a study of preferences and needs of County residents for public buses. Mr. Willard Childress expressed concerns relative to the percentage of increase in the County's budget compared to the increase in population. He further expressed concerns relative to the handling of debt service and management of the budget. Mr. Martin Jones, General Manager of the New Millenium Studios, presented the Board with a summary of data and services performed by the Petersburg Regional Film Office. He requested the Board's support of the funding proposal for the Film Office. Ms. Terry Minor, representing A. M. Davis Athletic Association, expressed concerns relative to the decrease in the number of portable toilets for Parks and Recreation facilities. She requested the Board's support for additional funding for portable toilets. Mr. Warren requested a meeting with Mr. Golden, Ms. Minor and Mr. Barber relative to Ms. Minor's earlier request for the provision for open gyms for basketball practice. Mr. Tim Mick, Chairman of the Parks and Recreation Advisory Commission, stated that the cost for portable toilets has doubled. He requested the Board's support of Parks and Recreation add-back budget items. Mr. George Beadles expressed concerns relative to the number of funding requests. Ms. Barbara Riley stated that talented dancers in the County who cannot afford dance classes are identified through the Richmond Ballet's "Minds in Motion" Program in the School System and offered the opportunity to dance at no cost. She requested the Board's support of the Richmond Ballet's funding proposal. There being no one else to address this ordinance, the public hearing was closed. (It is noted this issue will be considered at the regularly scheduled Board meeting on April 28, 1999.) Mr. Daniel requested that Mr. Ramsey summarize the unfunded requests discussed at the public hearing by topic and amount. He also requested that Mr. Ramsey summarize the dollar amounts of the items discussed in the public hearing relative to the budget and include the items requested by Sheriff Williams and Mr. Davenport in the work session. He stated that he has received requests from business people relative to a reduction in the BPOL tax. He requested that the Budget Department review revenue estimates for opportunities for increase. He expressed appreciation for the tremendous effort involved in preparing the 99-288 FY2000 budget and stated that the Board will vote on the tax levies on April 14, 1999 and on the remaining budget issues on April 28, 1999. Mr. Warren stated that the presentations at the public hearing were an indication of the public's support of the leadership of the Board. 16. ADJOURNMENT On motion of Mr. McHale, seconded by Mrs. Humphrey, the Board adjourned at 10:40 p.m. until April 14, 1999 at 3:30 p.m. Ayes: Daniel, Warren, Barber, Humphrey, and McHale. Nays: None. C~c~t~'A~m~'~'~trato/ ~ar~maGn Danle 99-289