2019-03-13 MinutesBOARD OF SUPERVISORS
MINUTES
March 13, 2019
Supervisors in Attendance:
Ms. Leslie A. T. Haley, Chair
Mr. Stephen A. Elswick, Vice Chair
Ms. Dorothy A. Jaeckle
Mr. Christopher M. Winslow
Mr. James M. Holland
Dr. Joseph P. Casey
County Administrator
Ms. Haley called the meeting to order at 12:00 p.m.
1.. APPROVAL OF MINUTES FOR FEBRUARY 27, 2019
On motion of Mr. Winslow, seconded by Mr. Elswick, the Board
approved the minutes of February 27, 2019, as submitted.
Ayes: Haley, Elswick, Jaeckle and Winslow.
Nays: None. -
Absent: Holland.
2. REQUESTS TO POSTPONE AGENDA ITEMS AND -ADDITIONS,
DELETIONS OR CHANGES IN THE ORDER OF PRESENTATION
There were no requests to postpone agenda items and
additions, deletions.or changes in the order of presentation.
3. WORK SESSIONS
3.A. EVERY DAY EXCELLENCE - COUNTY ADMINISTRATION
Mr. Matt Harris, Deputy County Administrator, recognized Ms.
Sara Hall, Deputy Clerk to the Board of Supervisors, for her
recent act of returning a large sum of money to its rightful
owner, found in the parking lot of the Administration
Building.
Board members highly praised Ms. Hall for her respectable
deed.
Mr. Holland arrived at the meeting.
3.B. COUNTY ADMINISTRATOR'S PROPOSED FY2020 BUDGET TOPICS
3.B.1. BUDGET OVERVIEW, TRENDS, THEMES
Ms. Meghan Coates, Director of Budget and Management, stated
this work session would be a comprehensive review of the
County Administrator's FY2020 proposed budget. She further
stated her presentation would provide -an overview of the plan
including the year-to-year changes, trends, staffing changes,
financial policies, and the five-year plan. She stated staff
from various areas of the organization will also present on
specific, programmatic changes in their respective areas of
service. She further stated today's discussion is primarily
related to the general fund, which totals $733 million for
FY2020, up 3 percent year over year. She stated there is a
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great deal of time spent developing departmental funding
targets, and during that process staff resets all personnel
costs including salaries, healthcare, VRS rates, and the
removal of any one-time items. She further stated this year
that review resulted in an in-depth review of authorized
positions. She stated annually with budget adoption vacant
positions that meet certain criteria will be automatically
eliminated and in FY2020, 250 part-time positions will be
eliminated from the general fund alone. She noted departments
present justification for existing programs and services
through the program and service inventory accompanied by
performance measures. She stated there is also a lengthy
review process for additional funding requests but the
starting point for those discussions is a business case with
supporting data and departments are now required to submit a
business case with any request for additional funding.
Mr. Holland recommended all departments conduct a zero -base
review of their respective budget.
Ms. Coates continued her, presentation by stating as the
budget is being crafted, it always helps to try to categorize
the investments to easily describe what the outcomes of the
plan should be including funding for education; an additional
emphasis on public safety agency needs; maintenance of
facilities and infrastructure; fiscal stewardship; and an
intentional investment in the work force.
Mr. Elswick inquired about the total percentage of new money
dedicated to the school division.
Ms. Coates continued her presentation by stating the budget
allocates an additional $7.7 million in recurring local
funding for schools. She noted that funding allows the
division to accomplish some of the key initiatives from their
five-year plan including a 3 percent raise for teachers, 1
percent more than what was originally envisioned; staffing to
accommodate an additional 520 students; the opening of the
new Old Hundred Elementary School; funding for long-term
liabilities, and an enhanced focus on major maintenance; and
accommodates a realignment in pupil transportation that
occurred during the current fiscal year. She stated the plan
includes additional staffing for all public safety agencies,
including some innovative uses of civilian personnel; an
additional $1.3 million for the tax relief for the elderly
and disabled program, which will top $9 million in FY2020;
and two parks maintenance positions. She further stated the
budget transitions another $1.5 million in vehicle
registration fees to the capital plan, with more than $10.4
million in registration fees dedicated to road projects. She
noted the plan was tested against all financial policies and
remains in compliance for all five years of the plan. She
stated nearly 76 percent of all resources are dedicated to
the county's three core service areas - education, public
safety, and capital.
Dr. Casey noted the 40.8 percent allocation for education
represents the local operating transfer to the school
division.
Ms. Coates continued her presentation by stating most of the
county's focus is on how general fund resources are
allocated, but it's also important to note that the county
brings all resources to bear to address emerging topics and
focus areas. She further stated one of the largest ongoing
sources of outside revenue is the CDBG/HOME grant, which in
FY2020 is primarily focused on housing initiatives. She -
stated there is also an element of transportation included in
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the Humankind program. She. further stated staff also
intentionally tried to shift ongoing expenses - like the code
compliance inspectors - who were previously funded through
the grant, to the general fund. She stated if it is
successful and something that the Board desires to,continue
on an annual basis, staff is committed to finding general
operating dollars to accommodate those programs.
Discussion ensued relative to .the importance of future
initiatives to address financial literacy and management and
transportation assistance.
Ms. Coates continued her presentation by stating the
Community Development departments are very capital intensive;
however,. there are a few operational enhancements in CD
departments planned for FY20 including $350,000 in planning
to fund consulting services that may be helpful in crafting
special area plans, reviewing large zoning cases, or in
revisions to the zoning ordinance; $20,000 in community
enhancements to address demand for services, specifically in
the neighborhood clean-up program; and in Environmental
Engineering, $75,000 in contract costs related to compliance
with the county's MS4 permit.
Discussion ensued relative to Community Enhancement's
initiative relative to the neighborhood clean-up program and
funding for consulting services for the Planning Department.
Ms. Coates continued her presentation by stating the
stormwater fund and fee is performing well and the county
currently has $4 million included in the FY2020 plan in
anticipation of award from the local stormwater assistance
fund. She further stated in total, the division will be
managing nearly $38 million in locally funded projects in
\FY2020, and $167 million over the span of the proposed CIP.
In response to Mr. Elswick's question, Ms. Coates stated
about $4.5 million of stormwater fees is generated annually.
Ms. Coates continued her presentation by stating the County
Administrator's proposed budget is built using the School
Board's approved budget, so staff is aware of having to make
some modifications to the plan prior to adoption given the
state budget - which is still a moving target. -
Discussion ensued relative to funding outcomes of the state
budget, specifically in relation to the school division.
Ms. Coates continued her presentation by stating the local
transfer to schools, inclusive of shared services and
reserves is planned at $304.7 million ($297.5 million in
recurring, baseline funding). She further stated that amount
is representative of nearly 80 percent of the. county's total
real estate revenues. She stated in FY2009 (the best year
pre -recession), local sources from the county accounted for
44.5 percent of the school operating total. At that time, she
stated students were nearly 19 percent of the county's total
population. Regarding the FY2020 proposal, she stated the
county accounts for 44.6 percent of the school operating
total, with just 17 percent of the county's population
school -aged. Regarding per capita funding trends, she stated
the school budget has increased $150 million since FY2012 and
the local per student has increased 25 percent. She further
stated the county has invested 1:7 times more in schools than
all other general government functions, on per person basis.
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Mr. Holland inquired about information relative to per
student funding trends from the state.
Discussion ensued relative to local per student and per
capita funding statistics as well as real per capita cost of
general fund operations and education cost per student.
Regarding the five-year plan, Ms. Coates stated the plan is
the starting point for strategic discussions; 81 percent of
FY2020 enhancements were acknowledged in the FY2019 plan;
recognizes baseline cost ' increases; plans incremental
investment in core services; and provides an overview of
future resource needs.
Discussion ensued relative to unfunded needs not shown in the
plan, that need additional data to be considered further.
Mr. Holland commended Ms. Coates and staff of Budget and
Management for their stellar efforts regarding the
preparation of the FY2020 budget.
3.B.2. HUMAN RESOURCES
Ms. 'Mary Martin Selby, Director of Human Resources, provided
an overview of the FY2020 proposed budget for the Human
Resources Department. She stated county leadership has been
deliberate in their efforts over the past few years to
recruit and retain a high performing and customer -focused
workforce. Regarding retirement, she stated by July 2019,
nearly 9 percent of the total workforce is eligible to
retire; particularly impactful to public safety agencies and
leadership level positions. She further stated given the
county's need for a stable and highly skilled workforce to
carry the county into the future, having a healthy balance of
tenured and newer leasers is going to be the key to the
county's success.
In response to Ms. Haley's question, Ms. Selby stated the
county has a very comprehensive Talent Management Program
through our Learning and Performance. Center. She further
stated staff recently went through an exercise where high
potential employees were identified, and plans are underway
to provide them with various training, mentoring, and
coaching opportunities to prepare them to be competitive
whenever leadership positions may come available. She stated
staff has also introduced new responsibilities to several
current leaders to keep them challenged and engaged, which is
one way to retain more of our tenured employees.
Dr. Casey stressed the importance of making leaders
responsible for training multiple employees in- county
departments to be viable replacements for those leaders,
whenever the time comes.
Discussion ensued relative to future succession planning.
Regarding compensation, Ms. Selby stated FY2020 plans for a 3
percent merit, the largest merit increase in 10 years. She
further stated the merit increase is important because it
will help the county remain competitive in the region and
will help remain in line with schools. She stated another way
recruitment and retention is being addressed is through the
expansion of career development plans. She further stated
while plans have existed for public safety and a few other
areas, the county's goal over the past few years has been to
make those opportunities available to a broader cross-section
of the workforce, where appropriate.
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Discussion ensued relative to career development plans and
recruitment and retention.
Regarding healthcare, Ms. Selby stated while the calendar
year 2019 renewal was 3 percent, although the 2020 outlook is
less positive. She further stated despite the. anticipated
larger increase in 2020, it is too early to tell exactly what
that increase will be, the goal is to always control the
contribution levels with the least impact to coverage. She
noted the 3 percent merit protects FY2020.take home pay and
FY2020 rolls out healthcare to a small group of part-time
employees,. with hours controlled moving forward. She stated
many of'the part-time employees are in Mental Health Support
Services, mainly in group homes. She noted the remaining' 15
are scattered throughout a few other departments.
In response to Mr. Elswick's concern, Ms. Coates stated the
list of part-time employees will not grow because other
departments can limit all other part-time employees to 28
hours or less.
In closing, Ms. Selby expressed her appreciation to the Board
for the investments made over the years in county employees
and those that are proposed for FY2020.
Discussion ensued relative to career development plans and
the importance of retaining talented and skilled employees to
accommodate the county's needs and expectations.
3.B.3. TECHNOLOGY
Mr. Barry Condrey, Chief Information Officer, -provided an
overview of the FY2020 proposed _budget for the IST
Department. He stated the county technology budget is aligned
with fundamentals and a focus on the workforce. He further
stated a career development program has been created for
technology professionals in Information Technology Service,
and it has been submitted to Human Resource Management for
review. He stated the program will allow employees to plan
their careers at Chesterfield, provide very specific and
actionable areas to focus energies on, and aid in every
aspect of the employee cycle from recruiting, to development,
promotions and the inevitable changes in technology. He
further stated a big part of what IST does is manage the
county technology by providing tools to the workforce. He
stated those tools take the form of new and modern enterprise.
systems and they also take the form of standard applications
like email. He further stated it is important for
Chesterfield to adapt to the nature of the new technologies,
not by buying widgets that may not be here tomorrow, but
rather by investing in companies and approaches that have a
proven track record and will be here for the long haul. He
stated the shift to cloud -based systems and subscription -
based payments has many benefits. He further stated over the
course of time it will mean a shift away from heavy cyclical
capital investment to regular recurring costs on the
operational side.
Discussion ensued relative to the newer county website.
Mr. Condrey stated by partnering with the budget department
and county administration, there is a plan for refreshing the
employee computers on a 5 -year cycle. He further stated the
strategy is to stick to fundamentals - fewer customizations,
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fewer and larger orders timed for maximum discounts,
predictable cost structure, all of which add up to better
support for the technology dependent workforce. He stated
this is accomplished with reallocating the funds departments
were already spending, with an additional infusion.
Discussion ensued relative to the implementation and
functionality of the new tax system for the Treasurer and
Commissioner of the Revenue.
Mr. Elswick inquired about the percentage of IST contracts
with outside vendors versus Chesterfield County businesses;
when the contracts went to bid; and responses received.
3.B.4. FIRE DEPARTMENT
Chief Loy Senter provided an overview to the Board of
Supervisors of the FY2020 proposed budget for the Fire and
EMS Department. He stated a central theme that will be heard
throughout today's work session is the concern about turnover
among experienced employees and challenges in the recruitment
and retention of younger employees. He further stated like
most county departments, retirements have consistently
accounted for the largest numbers of separations,- typically
50-70 percent of all separations each year. He noted
recruitment for new members is ongoing; however, applications
are down 55 percent,and the number of candidates sitting for
the most recent entrance exam in January were down 46 percent
from just five years -ago.
Mr. Elswick inquired about the number of applications
submitted to the Fire and EMS Department.
Chief Senter stated competitive compensation will be key for
attracting and retaining employees, and career development
and leadership programs will be critical components for
ensuring the development of the skill sets and leadership
abilities that will be necessary to overcome the loss of
experience and institutional knowledge in recent years and to
better meet the challenges that lie ahead. He further stated
with the support of the Board and $250,000 in funding this
fiscal year, the department successfully transitioned its
career development program from 3 steps to 5 steps. He
stated Fire and EMS demands continue to increase and
surpassed 42,500 incidents during FY2018 presenting a 30
percent increase since the last census in 2010, increasing 3
times faster than the county's rate of population growth
during the same time. He further stated EMS incidents
accounted for the largest. increase (34 percent) with patient
transports surpassing 24,000, representing a 35 percent
increase. He noted overall service demands surpassed 43,000
incidents at the end of 2018, and similar trends are expected
to continue into the future. He stated an important
initiative to address EMS unit reliability and patient volume
that was approved by the Board for the current fiscal year
was fully implemented on. January 12th by transitioning the
ambulance at the Harrowgate Fire Station to 24-hour service.
Discussion ensued relative to performance data of 24-hour
ambulance reliability, parameters of hospitals, and the
support for Bon Secours' efforts to establish a free-standing
emergency department in Chester to improve access to hospital
services and reduce patient transport times in that area of
the county.
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Chief Senter continued his presentation by stating the five-
year plan includes funding and staff for two additional medic
units to help close service delivery gaps in Magnolia Green
and surrounding areas and to better meet growing demand in
Midlothian. He further stated continued support will be
necessary for new and innovative programs - like the Mobile
Integrated Healthcare program. He stated these programs and
new approaches will be needed to more appropriately meet the
needs of those who are chronically ill, or who are suffering
from mental illness or addiction, as we continue to
experience the effects of the ever-growing number of
residents 65 years of age and older, the on-going opioid
crisis, and other societal challenges.
Discussion ensued relative to the success and specifics of
the Mobile Integrated Healthcare program.'
Chief Senter continued his presentation by stating in order
to improve coverage and close response time gaps in the
fastest growing area of the county, construction has begun on
the new Magnolia Green Fire Station that was approved by the
Board and funded in the FY2019 CIP. He further stated another
area of the county that is experiencing significant growth is
Midlothian - where the risks that must be protected involve
higher density developments that include multi-level, multi-
family dwellings and very large single-family homes. He
stated incidents occurring in these types of buildings
require a larger firefighting force including ladder trucks
equipped with taller ladders to reach living spaces above the
second -floor level. He further stated the new Midlothian Fire
Station will accommodate a new ladder truck that will serve
the northwest areas of the county and the new station
location will result in a net increase of over 600 addresses
covered within a 4 -minute drive time in the immediate service
area of the station. He noted also included in the 5 -year CIP
is funding for design in FY2020 and construction in FY2021
for the replacement Matoaca fire station and for design in
FY2022 and construction in FY2023 for the replacement Chester
fire station.
Discussion ensued relative to specifics regarding the new
Midlothian Fire Station and Ettrick Fire Station.
Chief Senter continued his presentation by stating the 5 -year
plan also recommends funding in FY2021 to increase the
firefighter starting salary to maintain completeness with
Henrico and other fire departments in the region. He further
stated Chesterfield has long relied heavily on off-duty
uniformed members volunteering to work overtime to cover
absences in operations to ensure that minimum staffing levels
are always met and that critical services to the public are
not reduced or interrupted.
Discussion ensued. relative to the number of applications
submitted to the Fire and EMS Department, ways to retain
valuable public safety personnel and demands of age -
restricted facilities.
The Board recessed for a 10 -minute break.
Reconvening:
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3.B.5. POLICE DEPARTMENT
Colonel Jeffrey Katz provided an overview to the Board of
Supervisors 'of the FY2020 proposed budget and additional
funding requests for the Police Department. He stated the
crime rate decreased by 4.1 percent in 2018, slowing the
increase of opioid overdoses. He further stated there
continues to be a commitment to meaningful dialogue with
school partners.. He reviewed starting prior year salary
increase, career development, and new recruitment strategies
resulting in greater interest. Regarding recruitment and
retention, he discussed a multifaceted approach to the
department's most wicked problem, including Police Service
Aide programs, a program that will bring a broader base of
people to the department and serves as an in-house officer
recruitment pool; continuing multi-year CDP enhancement;' and
Officer Retention Plan to hold on to tenured talent with the
ability to transfer knowledge.
In response to Ms. Jaeckle's questions, Colonel Katz stated
there would be a protocol established for dispatching a
Police Service Aide.
Discussion ensued relative to duties of Police Service Aides,
accounts of safety in county high schools and
responsibilities of School Resource Officers.
Regarding challenges and opportunities ahead, Colonel Katz
stated major technology initiatives are in progress; vehicle
replacement is a focus amidst manufacturer model shifts; out
year staffing growth is needed to accommodate community
growth; and the Animal Adoption Facility will provide an
opportunity to enhance service.
3.B.6. SHERIFF'S OFFICE
Sheriff Karl Leonard provided an overview to the Board of
Supervisors of the FY2020 proposed budget for the Sheriff's
Department. He stated programs and services are resulting in
smoother reentry and decreased recidivism; separated
employees are returning - citing enhanced starting pay,
career development; aggressive monitoring of state -
responsible inmates that results in an estimated cost
avoidance of $6,000 per day; and continued community
involvement and partnerships with other law-enforcement
agencies. He further stated a final phase of the starting
salary increase will be implemented along with an ongoing
commitment to adjust with Police, .and with funding to expand
career development plan steps to 5 percent each. He stated
the proposed budget includes the addition of full-time
Courthouse Security Sergeant to address rising acts of'
violence; contract cost increases; and mobile broadband
implementation.
Discussion ensued relative to Courthouse security and safety
versus issues in other localities.
Regarding Riverside Regional Jail, Sheriff Leonard stated the
average daily population is declining overall, largely due to
lower Chesterfield population; FY2020 per diem approved at
$43 rather than the $49 required to cover all operating
costs; the budget uses $2.2 million in reserves to balance,
which is not sustainable; and the county budget,is positioned
to react should average daily population or per diems rise.
Discussion ensued relative to Riverside Regional Jail's
operation with a budget deficit in the coming, fiscal year,
the standard of care at the jail, and county representation
on the RRJA board.
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Regarding future challenges and opportunities, Sheriff
Leonard stated there are increasingly more complicated inmate
mental health and substance use issues that require
additional staffing; there are rising contractual costs
related _to the provision of medical services; staffing
certain areas with civilians may be necessary to free sworn
positions for the courthouse and jail posts; and equipment
and vehicle replacement funding is programmed in out -years.
Discussion ensued relative to the staffing of certain areas
with civilians to free sworn positions for posts.
In closing, Sheriff Leonard reviewed trend data relative to
Heroin intakes at the jail.
In response to Ms. Jaeckle's question, Sheriff Leonard stated
due to our current mobile society, users/sellers of opioids
frequent -the Jefferson Davis Corridor:
Mr. Elswick and Ms. Haley expressed their appreciation to the
deputies_ that attend Board of Supervisors' meetings and
provide a safe and secure environment.
Mr. Holland inquired about equipment/vehicle replacement data
for the Sheriff's Office.
3.B.7. GENERAL SERVICES
Mr. Clay Bowles, Director of General Services, provided an
overview to the Board of Supervisors of the FY2020 proposed
budget for the General Services Department. Regarding ongoing
investment in facilities, he stated 111,000 square feet of
facilities have been added with no additional staff and
60,000 additional square feet are under construction and
coming soon. He further stated the proposed budget includes
increased preventative maintenance workload and repairs;
additional operating costs for parts, supplies, utilities,
and contract increases; an additional electrician; and
recurring funding to replace large vehicles. He stated an
active project load exceeds available staffing resources; the
FY2020 plans adds a Project Manager position; and planned
projects sustain staffing needs. He further stated the part-
time model and facility closures at convenience centers are a
recession legacy; high turnover creates excessive hiring and
training efforts; FY2020 plans to convert 80 part-time hours
for two full-time employees; the contract price increases
annually; and recurring funding is in place to replace heavy
equipment.
Discussion ensued relative to the cost of opening an extra
day at the convenience centers.
Regarding curbside recycling, Mr. Bowles stated the Central
Virginia Waste Management Authority was created in 1990 to
increase recycling participation and assist member localities
with satisfying Virginia's recycling requirements. He further
stated financial stresses of the great recession forced
difficult prioritization decisions and elimination of
curbside was contemplated. He stated since FY2011,
approximately 20,000 citizens have opted out, which created a
general fund subsidy of $231,000. He then reviewed recycling
market challenges and stated the recycling industry
nationwide is reevaluating models to adapt. to today's
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recycling realities. He further stated there is no additional
recycling program subsidy proposed for FY2020. He then
reviewed some alternatives which include a transition to a
private direct billing program and redirecting an existing
subsidy to other recycling and environmental initiatives;
raising the fee to $40; or transitioning to direct billing by
the Central Virginia Waste Management Authority and keeping
current subsidy.
Discussion ensued relative to private hauler fees for bulky
waste pick-up and concerns relative to opt -out provision
knowledge.
3.B.8. MENTAL HEALTH SUPPORT SERVICES
Ms. Debbie Burcham, Executive Director of Mental Health
Support Services (MHSS), provided an overview to the Board of
Supervisors of the FY2020 proposed budget for Mental Health
Support Services. She stated the department has budgeted an
almost $1 million increase in Medicaid in FY2020 over. FY2018
actuals. She further stated the county general fund
allocation has increased by approximately $350,000 with the
approved merit increase. She stated state .funding was reduced
due to Medicaid Expansion and the related funding cuts;
however, the full decrease is not seen overall due to an
increase in regional reimbursement to pay for local inpatient
hospitalization, and new dollars for integration of
behavioral health and primary care. She noted federal funds
are budgeted stagnant year over year. Regarding Mental Health
fund performance, she stated the department surpassed their
goal with the large surplus designated for reserve funds in
FY2018; however, it could take several years to achieve that
goal maximum.
In response to Ms. Jaeckle's question regarding Galloway
Place, Ms. Burcham stated the department has six years to
make up the initial cost to operate without any money coming
in.
Ms. Burcham continued her presentation by stating the
Affordable Care Act penalizes employers who have staff
working 30 hours or more on average. She further stated the
county has only been assessed this penalty for FY2015 at
approximately $21,000 for 11 employees. She stated MHSS
currently has 63 part-time employees who are approved to work
35 hours per week. She further stated those employees provide
crucial services to the county's most vulnerable populations
in 24-hour group homes, day support and employment services.
She stated staff is proposing to keep 31 staff in CES and Day
Support and 4 staff in residential in the 35 -hour positions,
17 staff would compete for full-time positions and 4
positions would be reduced to 28 hours. She further stated 7
positions would be eliminated entirely. She noted the
increased cost will be covered with existing revenue and
coverage for those employees beginning January 2020.
Discussion ensued relative to part-time employees covered
with existing revenue and coverage.
Ms. Burcham continued her presentation by reviewing
additional employee positions which include five service
coordinators required to maintain caseload staffing
standards; an engagement specialist to oversee administrative
discharge procedures; a senior clinician responsible for the
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intensive outpatient program, medication assisted, treatment;
a case manager in emergency services to meet 8 -hour temporary
detention order timeframes; and two therapists in the Part -C
grant due to lack of contracted providers.
Discussion ensued relative to the increased demand placed on
clinicians in searching for an available hospital bed for
consumers under a temporary detention order.
Ms. Burcham continued her presentation by -stating Medicaid
Expansion went into effect January 1, 2019. She further
stated theoretically, the department should not lose revenue
due to Medicaid Expansion, but the department may not be able
to make up the state grant funding reduction of $450,000. For
purposes of the budget, she stated staff is assuming that
Medicaid fee revenue will replace 75 percent of the $455,000
in lost state funding in FY2020. She further stated another
challenge is staff turnover. She stated with the concerns of
managed care organizations denying claims and the timeliness
of bringing new clinicians on to their panels, both seriously
affecting revenue, the managed care organizations are also
reaching into the CSBs for their clinicians and care
coordinators. She stated a final concern is the Virginia
Department of Behavioral Health and Developmental Services
Commissioner's interest in regionalizing Community Services
Boards through a lead CSB structure. She further stated the
Commissioner's efforts have had minimal impact due to the
intense negotiations with' the Virginia Association of
Community Services Boards; however, the department will need
to watch the future direction closely as it could 'have an
impact for funding and reporting. She stated the future for
Behavioral Health is in STEP VA which is a model for a
comprehensive set of services that will be offered by every
CSB in the Commonwealth. She further stated staff has already
implemented the first step—Same Day Access and is in the
process of implementing the second step - Primary Care
Integration. She stated the third step will be outpatient
services and will be implemented in FY2020. She .further
stated the Chesterfield CSB does not see concerns with
implementing these services if funding follows from the
General Assembly.
Discussion ensued relative to data for 63 mental health
positions; total hours currently; total hours next fiscal
year; penalties. under -the Affordable Care Act; and school
behavioral health services.
Mr. Holland. inquired about Mental Health Support Services
workforce development and state funding for programs.
3.B.9.� EDUCATION UPDATE
Ms. Christina Berta, Chief Financial Officer of Chesterfield
County Public Schools, provided an update relative to the
FY2020 proposed budget- for the School division. She
highlighted what was included in the FY2020 budget such as
base budget items (salaries, benefits, contractual
obligations, supplies, etc.); a 3 percent salary increase for
all eligible staff; an 8 percent health insurance increase
(1/2 year - beginning January 2020); student growth, Old
Hundred opening, utility rate increase, debt, SRP funding,
technical adjustments; and no -new programmatic changes or
additions to current programs. She then reviewed results of
the final General Assembly budget action which creates a $1.9
million funding gap to support base budget items. .She stated
major adjustments include VPI+ funding.
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Discussion ensued relative to VPI+ funding and other federal
funding to implement future programs.
Ms. Berta continued her presentation by stating other items
that were modified as a result of the Governor's original
proposed budget include reduction in school counselors from
10.8 to 1.4 full-time employees (ratios: 455:1 elementary
school, 370:1 middle school, and 325:1 high school). She
noted currently to take advantage of the state revenue a 3
percent salary increase is required. She reviewed options for
funding the gap include Option 1: a request for additional
funding from the county to support the $1.9 million gap to
balance the base budget with a 3 percent salary increase;
Option 2: a reduction in services - with a direct impact on
programs, staff, and/or students; and Option 3: reduced
salary increase (based on current information available from
the state) ,to a 2 percent salary increase instead of a 3
percent. She stated based on recent information received, the
final state action could be modified at the April 3rd veto
session, namely for the compensation supplement.
In response to Mr. Elswick's question; Ms. Berta cautioned
that Option 3 would lead to discord among school employees.
She stated Option 2 would result in reduction in service with
a direct.impact on instruction and administrative staff.
In response to -Ms. Jaeckle's question, Ms. Berta stated VPI+
would cost the locality about $1 million. She further stated
a reduction in funding would impact 203 students that are
currently enrolled in the program, with quite an extensive
wait, list. .
Discussion ensued relative to the mission, implementation and
guidelines of the Virginia Preschool Initiative Plus program,
that supports preschool programs for at -risk four-year-old
children in high need communities; and the possibility of
incorporating and encouraging private providers to
participate in early education.
Ms. Berta continued her presentation by reviewing $57.3
million in catch-up needs for dedicated and additional major
maintenance funding.
Discussion ensued relative to additional major maintenance`
funding and standardized replacement cycle.
In response to Ms. Haley's question, Ms. Coates stated on the
county side there is an appropriation authority to ensure
funding is specifically appropriated to capital project
categories. She further stated on the school side, once
funding is appropriated into their capital projects fund,
every purchase order for every major maintenance project will
route through Ms. Berta's office.
Discussion ensued relative to appropriation authority for
county and school capital projects.
Regarding Chromebook sale/staff computers, Ms. Berta stated
the technology department recently sold more than 15,000
chromebooks that were. past their useful life. She further
stated as a result, the division received $590,300 in
revenue. She noted a request is before the Board of
Supervisors' consent agenda to re -appropriate those funds to
the school division. She stated those funds will be used to
purchase staff replacement computers and begins to address
the five-year replacement plan developed by the Executive
Director of Technology. She stated staff computers first
appeared in the FY2017 five-year plan as a FY2019 initiative;
each year since FY2017 this item has been delayed.
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Discussion ensued relative to the replacement of staff.
computers.
In closing, Ms. Coates reviewed the upcoming budget calendar
and community meeting schedule.
In response to Mr. Holland's question, Ms. Coates stated a
list. of questions/concerns gathered during community meetings
will be provided to Board members.
4. REPORTS
4.A. QUARTERLY KEY FINANCIAL INDICATORS REPORT
The Board accepted the Quarterly Key Financial Indicators
Report.
5. FIFTEEN -MINUTE CITIZEN COMMENT PERIOD ON UNSCHEDULED
"MATTERS
There -were no requests to address the Board at this time.
6. RECESS
On motion of Mr. Holland, seconded by Mr. Winslow, the Board
recessed to dinner in Room 502.
Ayes: Haley, Elswick, Jaeckle, Winslow and Holland.
Nays: None.
Reconvening:
7. INVOCATION
The Honorable Dorothy Jaeckle, Bermuda District Supervisor
gave the invocation.
8. PLEDGE OF ALLEGIANCE
Eagle Scout Britton Baltich led the Pledge of Allegiance to
the Flag of the United States of America.
9. COUNTY ADMINISTRATION UPDATE
Mr. Todd "Parney" Parnell, Vice President and Chief Operating
Officer for the Richmond Flying Squirrels, accompanied by Mr.
Ben Rothrock, General Manager, with the Richmond Flying
Squirrels provided an update to the Board of Supervisors
about an exciting event coming to the region this summer. He
stated the 2019 Eastern League All-Star Week is coming to
Central Virginia and features a slew of special events,
celebrities, dignitaries and more. Mr. Rothrock provided
details relative to the All-Star Week Legacy Fund: Genworth,
in partnership with Feed More, United Way of Greater Richmond
and Petersburg, and Flying Squirrels Charities are working
together to ensure All-Star Week lives on far past 2019.
Board members commended the Mr. Parnell and the Richmond
Flying Squirrels for incorporating the. region and partnering
with various organizations for the benefit of the community.
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• Dr. Casey shared a quick reminder of the county's
upcoming informational session for organizations that
are interested in potentially partnering with the county
on the Pet Adoption Center at La Prade .Library. He
stated the session - which is intended to provide
general information about the project and an outline of
the county's requirements for a potential partnership -
will be held on April 5th in Room 502 of the County
Administration Building at 10:00 a.m.
10. BOARD MEMBER REPORTS
Mr. Holland announced he attended the Metro Business League
Awards Dinner and Reception on March 8th. He also announced
the Dale District will hold two joint community meetings at
the, Central Library on March 14th at 7:00 p.m. and at
Meadowdale Library on March 21St at 1:30 p.m. regarding the
Chesterfield County proposed FY2020 budget overview.
Mr. Winslow announced ERNI Electronic Inc. is planning to
build a new office and plant in the county, where the company
expects to add about 105 jobs in the next five years. He also
announced the Clover Hill District will hold a joint
community meeting with the Matoaca District on March 25th at
CCTC at Hull at 7:00 p.m. and noted a Spanish budget
presentation at Meadowdale Library on March 21St at 6:00 p.m.
Mr. Elswick announced the Matoaca District will hold a joint
community meeting with Clover Hill on March 25th at CCTC at
Hull at 7:00 p.m. and two joint community meetings on March
26th at Swift Creek Baptist Church at 1:00 p.m. and at Shiloh
Baptist Church at 7:00 p.m. regarding the Chesterfield County
proposed FY2020 budget overview.
Ms. Jaeckle announced the Bermuda District will hold two
joint community meetings at the Bensley Community Center on
March 18th at 1:00 p.m. and at Enon Elementary School at 7:00
p.m. regarding the Chesterfield County proposed FY2020 budget
overview.
Ms. Haley announced the Midlothian District will hold a joint
community meeting on March 20th at John Tyler Community
College (Midlothian Campus) at 7:00 p.m. regarding the
Chesterfield County proposed FY2020 budget overview.
11. RESOLUTIONS
11.A. RECOGNIZING MR. BRITTON WESLEY BALTICH UPON ATTAINING
THE RANK OF EAGLE SCOUT
Ms. Pollard introduced Mr. Britton Wesley Baltich, who was
present to receive the resolution.
On motion of Mr. Holland, seconded by Mr. Elswick, the Board
adopted the following resolution:
WHEREAS, the Boy Scouts of America was incorporated by
Mr. William D. Boyce on February 8, 1910, and was chartered
by Congress in 1916; and
WHEREAS, the Boy Scouts of America was founded to build
character, provide citizenship training and promote physical
fitness; and
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WHEREAS, after earning at least 21 merit badges in a
wide variety of skills including leadership, service and
outdoor life, serving in a leadership position in a troop,
carrying out a .service project beneficial to his community,
being active in the troop, demonstrating Scout spirit, and
living up to the Scout Oath and Law, Mr. Britton Wesley
Baltich, Troop 1864, sponsored by the Church of Jesus Christ
of Latter-day Saints, has accomplished those high standards
of commitment and has reached* the long -sought goal of .Eagle
Scout, which is received by only four percent of those
individuals entering the Scouting movement; and
WHEREAS, growing through his experiences in Scouting,
learning the lessons of responsiblecitizenship, and
endeavoring to prepare himself for a role as a leader in
society, Britton has distinguished himself as, a member of a-
new generation of prepared young citizens of whom we can all
be very proud.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield
County Board of Supervisors, this 13th day of March 2019,
publicly recognizes Mr. Britton Wesley Baltich, extends
congratulations on his attainment of Eagle Scout, and
acknowledges the good fortune of the county to have such an
outstanding young man as its citizen.
Ayes: Haley, Elswick, Jaeckle, Winslow and Holland.
Nays: None.
Ms. Haley presented the executed resolution and patch to Mr.
Baltich, accompanied by members of his family, congratulated
them on their outstanding achievements, and wished them well
in future endeavors.
Mr. Baltich provided details of his Eagle Scout project and
expressed appreciation to his family and others for their
support.
11.B. RECOGNIZING DAVID AND SARAH GLASS FOR THEIR
COMMITMENT TO IMPROVING THE LIVES OF CHESTERFIELD'S
YOUTHS
Dr. Worsley introduced David and Sarah Glass, who were
present to receive the resolution..
On motion of Mr. Holland, seconded by Ms. Haley, the Board
adopted the following resolution:
WHEREAS, David and Sarah Glass founded First Touch
Sports in 2011, with the mission to use sports as a tool to
teach valuable life skills; and
WHEREAS, David and Sarah Glass have served the youths of
Chesterfield County in and out of the classroom, as dedicated
teachers, coaches, mentors, volunteers, and advocates; and
WHEREAS, David and Sarah Glass have worked tirelessly to
create affordable soccer programs throughout the county
including programs at Bensley Park, Stratton Park and in the
Crystal Lakes and Greenleigh communities; and
WHEREAS, David and Sarah Glass have been recognized for
their dedication on numerous occasions, including David
recently being named Regional, State, and National Volunteer
of The Year by. US Youth Soccer; and
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WHEREAS, David and Sarah Glass have recruited area
teachers and soldiers that volunteer to serve as mentors and
on the field coaches for many of the soccer teams in the
First Touch program; and
WHEREAS, David and Sarah Glass have the respect of their
peers due to exemplary leadership and character, and their
achievements will be the source of historic pride for future
leaders in the community; and
WHEREAS, David and Sarah Glass have demonstrated an
exceptional degree of accomplishment, which `includes
mentoring, philanthropy, and the ability to empower and
instill passion in the community.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield
County Board of Supervisors, this 13th day of March 2019, on
behalf of the citizens of Chesterfield County, publicly
recognizes David and Sarah Glass for their dedicated and
unselfish commitment to the youths of Chesterfield County;
expresses appreciation for their untiring efforts; thanks
•their family for their support; and urges all Chesterfield
County residents to keep David and Sarah Glass's many
contributions fondly in mind when they visit soccer fields
across the county.
AND, BE IT FURTHER RESOLVED that a copy of this
resolution be presented to David and Sarah Glass and that
this resolution -be permanently recorded among the papers of
this Board of Supervisors of Chesterfield County, Virginia.
Ayes: Haley,' Elswick, Jaeckle, Winslow and Holland.
Nays: None.
Ms. Jaeckle presented the executed resolution to David and
Sarah Glass and commended their many contributions and
unselfish commitment to the youths of Chesterfield County.
Mr. Glass expressed his sincere appreciation to the Board of
Supervisors for the special recognition and kind sentiments.
Mr. David Potter, Community Recreation Manager, and 'Dr.
Worsley also commended David and Sarah Glass for their
continued efforts advocating for the county's disadvantaged
youth.
11.C. RECOGNIZING THE 50TH ANNIVERSARY OF BRADLEY MECHANICAL
Ms. Tina Shreve introduced Mr. Dempsey L. Bradley,, Sr. and
Mr. Brad Bradley, Jr., who were present to receive the
resolution.
On motion of Mr. Holland, seconded by Mr. Winslow, the Board
adopted the following resolution:
WHEREAS, Mr. Dempsey L. Bradley, Sr. began operating
Bradley Mechanical, a family-owned business, from his home in
Chesterfield County in 1969, performing work for Chesterfield
and Henrico counties, and local churches; and
WHEREAS, in 2008, as Bradley Mechanical grew to 16
employees; the company expanded to a new location on
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Woodpecker Road and became a Limited Liability Corporation,
with Dempsey L. Bradley, Sr. as President, Dempsey L. "Brad"
Bradley, Jr. as Vice Pre.sident and Gayle G. Bradley as
Secretary; and
WHEREAS, Brad Bradley would follow in his father's
footsteps to assume the lead of the company's operations as
it continued growing to 46 employees and moved in 2011 to its
second new location on Virginia Pine Court, in the
Chesterfield County Airport Industrial Park; and
WHEREAS, Bradley Mechanical provides comprehensive
services, including the installation and maintenance of
heating and air conditioning equipment and whole -house
generators, as well as general electrical, plumbing and home -
performance technology; and
WHEREAS,' Bradley Mechanical employees have earned a
-strong, loyal customer base, which continues to grow, by
being professional, polite, punctual and honest, and have
continually delivered on the company's promise to, provide
every customer the highest quality service using only the
highest quality products and equipment; and
WHEREAS, Bradley Mechanical recently built a new 20,000 -
square -foot facility at 7830 Courthouse Three Lane, in the
Chesterfield Airport Industrial Park, and has grown to 50
employees; and
WHEREAS, Bradley Mechanical continually demonstrates its
commitment to the community by supporting worthwhile causes
and organizations, including Feed More, central Virginia's
core hunger -relief organization, and the Lennox Feel the Love
Program, which donates free heating equipment to those in
need.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield
County Board of Supervisors, this 13th day of March 2019,
publicly recognizes Bradley Mechanical's outstanding
achievement of operating a highly successful and trusted
local business and extends congratulations and best wishes
upon Bradley Mechanical's 50th anniversary.
AND, BE 'IT FURTHER RESOLVED that a copy of this
resolution be presented to Bradley Mechanical, and that this
resolution be permanently recorded among the papers of this
Board of Supervisors of Chesterfield County, Virginia.
Ayes: Haley, Elswick, Jaeckle, Winslow and Holland.
Nays: None.
Mr. Holland presented the executed resolution to Mr. Bradley
Sr., commended his company's continued success and
congratulated him on the business' 50th anniversary.
Mr. Bradley, Sr. expressed his sincere appreciation to the
Board of Supervisors for the special recognition and kind
sentiments.
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11.D. RECOGNIZING MR. JOHN ALAN TYLER, DEPARTMENT OF MENTAL
HEALTH SUPPORT SERVICES, UPON HIS RETIREMENT
Ms-. Debbie Burcham introduced Mr. John Alan Tyler, who was
present to receive the resolution.
On motion of Mr. Elswick, seconded by Ms. Jaeckle, the Board
adopted the following resolution:
WHEREAS, Mr. John Tyler completed an internship with
Chesterfield Crisis Intervention Team from 1987-1988 and was
hired by Chesterfield Mental Health Support Services as an
Emergency Services Clinician in October 1988; and
WHEREAS, Mr. Tyler was licensed in 1993 as Licensed
Clinical Social Worker by the State of Virginia; and
WHEREAS, Mr. Tyler accepted a position as Intensive
Community Treatment Supervisor in 2006 and developed this new
program for the agency returning to the Crisis Intervention
Team in 2007; and
WHEREAS, Mr. Tyler was certified in the first round of
applicants as an Emergency Services Pre -admission Screener in
2010; and
WHEREAS, Mr. Tyler was promoted to Crisis Supervisor in
July 2015 and named Program Manager of Adult Emergency
Services in February 2016; and
WHEREAS, Mr. Tyler was instrumental in authoring the
Emergency Services Manual for Region. IV Crisis Services,
hosting and coordinating a monthly meeting of the Region IV
Emergency Services Directors; and
WHEREAS, Mr. Tyler represented the Mental Health Support
Services Department for over 13 years on the Chesterfield
County -Colonial Heights Sexual Abuse Task Force, assuming the
role of Recording Secretary for nine years; and
WHEREAS Mr. Tyler began an affiliation with 'the
Psychotherapy Networker Symposium, a national conference held
each year in Washington, D.C., and for 25 years served as
Symposium staff coordinating volunteers for the conference;
and
WHEREAS, Mr. Tyler became a Mental Health Ambassador to
the Chesterfield School System in 2000 and worked closely
with FACES, a family advocacy organization and mental health
support service; -and
WHEREAS, Mr. Tyler began a long-term partnership with
the Chesterfield Police Department in 2000 including serving
as the Mental Health Advisor for the Hostage Negotiation
Team, as a trainer in the Police Academy trainee program and
joined the Peer Support Team Advisory Group in 2018; and
WHEREAS, Mr. Tyler served as the Mental Health
Coordinator and Trainer for Chesterfield's Crisis
Intervention Team (CIT), served as a delegate to the Virginia
CIT Coalition representing the Central Virginia CIT group,
provided Critical Incident Debriefing to the Chesterfield
County First Responders and was a Crisis Prevention Institute
instructor training Mental Health Support Services staff in
non-violent techniques; and
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WHEREAS, Mr. Tyler participated in the formation of the
first Crisis Triage Center located at Chippenham Hospital and
was instrumental in the move of the center to Richmond
Community Hospital in 2018; and
WHEREAS, Mr. Tyler was revered by his team, known as the
"Morale Manager" and "Captain Crisis" for his team spirit and
ability to handle emergency situations as well as often
receiving thanks and recognition from individuals served,
coworkers and colleagues alike for his work ethic, use of
humor and ability to make others feel at ease and will be
greatly missed by all who know him.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield
County Board of Supervisors, this 13th day of March 2019,
publicly recognizes .the outstanding contributions of Mr.,John
Alan Tyler and extends appreciation, on behalf of its members
and the citizens of Chesterfield County, for more than 30
years of dedicated service, congratulations upon his
retirement, and best wishes for a long, happy and healthy
retirement.
AND, BE IT FURTHER RESOLVED that a copy of this
resolution be presented to Mr. Tyler and that it be
permanently recorded among the papers of the Board of
Supervisors of Chesterfield County, Virginia.
Ayes: Haley, Elswick, Jaeckle, Winslow and Holland.
Nays: None.
Ms. Haley presented the executed resolution to Mr. Tyler,
accompanied by members of his family, commended his dedicated
service and outstanding contributions to the county, ,and
wished him well in his retirement.
Mr. Tyler expressed his sincere appreciation to the Board of
Supervisors for the special recognition and kind sentiments.
Dr. Casey presented Mr. Tyler with an acrylic statue and
county watch,. congratulated him on his retirement and
expressed appreciation for his exemplary service to the
county."
11.E. RECOGNIZING CORPORAL RICHARD L. MILTON, POLICE
DEPARTMENT, UPON HIS RETIREMENT
Colonel Katz. introduced Corporal Richard L. Milton, who was
present to receive the resolution.
On motion of Mr. Holland, seconded by Mr. Winslow, the Board
adopted the following resolution:
WHEREAS, Corporal Richard L. Milton will retire from the
Chesterfield County Police Department on April 1, 2019, after
providing over 30 years of quality service to the residents
of Chesterfield County; and
WHEREAS, Corporal Milton faithfully served the county as
a Patrol Officer, Senior Police Officer, Master Police
Officer, Career Police Officer and Corporal; and
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WHEREAS, during his tenure, Corporal Milton has also
served as a Field Training Officer, Desk Officer, Patrol
Rifle Operator and Certified Breathalyzer Operator; and
WHEREAS, Corporal Milton was the recipient of a
meritorious service award; and
WHEREAS, Corporal Milton was recognized with a Chief's
Commendation for his response to an in -progress burglary; due
to his quick thinking and swift actions, the suspect was
apprehended and arrested and confessed to the burglary and
the theft of a vehicle, as well as to two other burglaries;
and
WHEREAS, Corporal Milton received a Chief's Commendation
for his teamwork, innovation and dedication while serving on
the Performance Measure Committee; the committee researched,
benchmarked and brainstormed many different evaluation
systems and developed a list of performance measures centered
on the department's core values, and the new Employee
Development Plan's thorough and comprehensive content will
benefit the department and community for years to come; and
WHEREAS, Corporal Milton always displays an image of
professionalism and is a consummate team player; and
WHEREAS, Corporal Milton was praised by his supervisors
for providing direction to newer .officers on handling cases
and calls for service as well as more effective techniques
for computer utilization; and
WHEREAS, Corporal Milton is recognized for his teamwork,
strong work ethic, and excellent communications and human
relations skills, all of which he has utilized within the
Police Department and in assisting residents of Chesterfield
County during his career; and
r
WHEREAS, Corporal Milton has received numerous letters.
of commendation, thanks and appreciation for services
rendered; and
WHEREAS, Corporal Milton has provided the Chesterfield
County Police Department with many years of loyal and
dedicated'service; and
WHEREAS, Chesterfield County and the Board of
Supervisors will miss Corporal Milton's diligent service.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield
County Board of Supervisors, this 13th day of March 2019,
publicly recognizes Corporal Richard L. Milton and extends on
behalf of its members and the residents of Chesterfield
County, appreciation for his service to the county,
congratulations upon his retirement, and best wishes for a
long and happy retirement.
AND, BE IT FURTHER RESOLVED that a copy of this
resolution be presented to Corporal Milton, and that this
resolution be permanently recorded among the papers of this
Board of Supervisors of Chesterfield County, Virginia.
Ayes: Haley, Elswick, Jaeckle, Winslow and,Holland.
Nays: None.
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Ms. Haley presented the executed resolution to Corporal
Milton, accompanied by his wife, commended him on his many
years of loyal, dedicated service and integrity, and wished
him well in his retirement.
Dr. Casey presented Corporal Milton with an acrylic statue
and county watch, congratulated him on his retirement and
expressed appreciation for his outstanding service to the
county.
Corporal Milton expressed his appreciation to the Board for
the special recognition and kind sentiments.
12. NEW BUSINESS
12.A. CONSENT ITEMS
12.A.1. TRANSFER AND APPROPRIATE HOME INVESTMENT
PARTNERSHIP'S GRANT FY2019 PROGRAM INCOME TO
HOUSING OPPORTUNITIES MADE EQUAL'S DOWN PAYMENT
ASSISTANCE PROGRAM
On motion of Ms. Jaeckle, seconded by Mr. Holland, the Board
transferred and appropriated $126,022.64 from FY2019 HOME
program income funds to Housing Opportunities 'Made Equal's
Down Payment Assistance Program.
Ayes: Haley, Elswick, Jaeckle, Winslow and Holland.
Nays: None.
12.A.2. ADOPTION OF RESOLUTIONS
12.A.2.a. RECOGNIZING CORPORAL DONALD L. FLEXON, JR., POLICE
DEPARTMENT, UPON HIS RETIREMENT
On motion of Ms. Jaeckle, seconded by Mr. Holland, the Board
adopted the following resolution:
WHEREAS, Corporal Donald L. Flexon, Jr. will retire from
the Chesterfield County Police Department on April 1, 2019,
after providing over 37 years of quality service to the
residents of Chesterfield County; and
WHEREAS, Corporal Flexon faithfully served the county as
a Patrol Officer, Senior Police Officer, Master Police
Officer, Career .Police Officer, Career Detective and
Corporal; and
WHEREAS, during his tenure, Corporal Flexon has also
served as a Field Training Officer, General Instructor and as
a member of the,Marine Patrol; and
WHEREAS, Corporal Flexon was presented with two
Achievement Awards recognizing him as the most productive
officer in DUI enforcement, citing his determined efforts
toward the Police Department's mission to reduce alcohol
related deaths and keep the county's roads safer; and
WHEREAS, Corporal Flexon was recognized in 1989 as the
Outstanding Chesterfield County Officer in DUI enforcement
during National Police Week by the Greater Richmond Informed
Parents organization; and
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WHEREAS, Corporal Flexon was the surveillance equipment
technician for the Tactical Investigation Unit, and his
highly skilled surveillance techniques increased the
efficiency and effectiveness of the unit; and
WHEREAS, Corporal Flexon was awarded a Life Saving Award
for his quick assessment and instinctive actions upon
responding to a "shots fired" call where he encountered a
woman threatening suicide; in the process of directing the
woman to put down her weapon, Corporal Flexon noticed that
the slide was back on the weapon, making it unable to fire,
and he and a.fellow officer rushed the woman, tackling her
and wrestled .the gun from her hand; the woman, who was
proficient with firearms, could have easily cleared the
weapon and loaded another round if she had,time to realize
the gun was not ready to fire; and
WHEREAS, Corporal Flexon has received numerous Unit
Citations while serving as a member of the Anti -Crime Unit,
Tactical Investigations Unit and Covert Operations Section;
he and his co-workers are commended for their flexibility,
teamwork, dedication to duty and their exceptional
surveillance skills, techniques and the use of a variety of
investigative resources" which has contributed to the
successful resolution and clearance of numerous cases; and
WHEREAS, Corporal Flexon was the recipient of •a Chief's
Commendation for his keen observation skills and ability to
detect criminal. activity after stopping a vehicle that was
exceeding the speed limit; through questioning of the
intoxicated driver and contact with the State Police, it was
discovered that the driver was involved in a felony hit and
run accident where a 14 -year-old passenger had lost her life.
Corporal Flexon's actions provided the information needed for
State Police personnel to obtain warrants and arrest the
individual responsible for the tragic accident; and
WHEREAS, Corporal Flexon received a Chief's Commendation
for his actions during a vehicle pursuit of an armed robbery
suspect that eventually ended in the county of Henrico; his
professional and calm demeanor while maintaining radio
traffic allowed other officers to safely concentrate on the
pursuit of the suspect vehicle, and the suspects were
apprehended and confessed to the robbery and charged with
multiple crimes; and
WHEREAS, Corporal .. Flexon's supervisors praised his
informal leadership role in serving as a mentor to newer
detectives in the Investigations unit; and
WHEREAS, Corporal Flexon is recognized for his strong
work ethic, teamwork, and excellent communications and human
relations skills, all of which he has utilized within the
Police Department and in assisting residents of Chesterfield
County during his career;•and
WHEREAS, Corporal Flexon has received numerous letters
of commendation, thanks and. appreciation for services
rendered; and
WHEREAS, Corporal Flexon has provided the Chesterfield
County Police Department with many years of loyal and
dedicated service; and
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WHEREAS, Chesterfield County and the Board of
Supervisors will miss Corporal Flexon's diligent service.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield
County Board of Supervisors recognizes Corporal Donald L.
Flexon, Jr., and extends on behalf of its members and the
residents of Chesterfield County, appreciation for his.
service to the county, congratulations upon his retirement,
and best wishes for a long and happy retirement.
Ayes: Haley, Elswick, Jaeckle, Winslow and Holland.
Nays: None.
12.A.2.b. RECOGNIZING MR. DANIEL SHAW UPON ATTAINING THE
RANK OF EAGLE SCOUT
On motion.of Ms. Jaeckle, seconded by Mr. Holland, the Board
adopted the following resolution:
WHEREAS, the Boy Scouts of America was incorporated by
Mr. William D. Boyce on February 8, 1910, and was chartered
by Congress in 1916; and
WHEREAS., the Boy Scouts of America was founded to build
character, provide citizenship training and promote physical
fitness; and
WHEREAS, after earning at least 21 merit badges in a
wide variety of skills including leadership, service and
outdoor life`, serving in a leadership position in a troop,
carrying out a service project beneficial to his community,
being active in the troop, demonstrating Scout spirit, and
living up to the Scout Oath and Law, Mr. Daniel Shaw, Troop
876, sponsored by the Mt. Pisgah United Methodist Church, has
accomplished those high standards of commitment and has
reached the long -sought goal of Eagle Scout, which is
received by only four percent of those individuals entering
the Scouting movement; and
WHEREAS, growing through his experiences in Scouting,
learning the lessons of responsible citizenship, and
endeavoring to prepare himself for a role as a leader in
society, Daniel has distinguished himself as a member of a
new generation of prepared young citizens of whom we can all
be very proud.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield
County Board of Supervisors recognizes Mr. Daniel Shaw,
extends congratulations on his attainment of Eagle Scout, and
acknowledges the good fortune of the county to have such an
outstanding young man as its citizen.
Ayes: Haley, Elswick, Jaeckle, Winslow and Holland.
Nays: None.
12.A.3. APPROVAL OF MEMORANDUM OF UNDERSTANDING WITH THE
JAMES RIVER SOIL AND WATER CONSERVATION DISTRICT
DEFINING OBLIGATIONS FOR IMPLEMENTING THE
REQUIREMENTS OF THE CHESAPEAKE BAY PRESERVATION ACT
On motion of Ms. Jaeckle, seconded by Mr. Holland, the Board
approved a Memorandum of Understanding (MOU) with the James
River Soil and Water Conservation District (JRSWCD) Defining
Each Parties' Obligations for Implementing the Requirements
of the Chesapeake Bay Preservation Act, and authorized the
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County Administrator to sign the MOU on behalf of the county.
(It is noted a copy of the MOU is filed with the papers of
this Board.)
Ayes: Haley, Elswick, Jaeckle, Winslow and Holland.
Nays: None.
12.A.4. TRANSFER FUNDS FROM THE COMPLETED BEULAH ROAD
(KINGSLAND ROAD - PINELEAF ROAD) RECONSTRUCTION
PROJECT TO OLD CENTRALIA ROAD (ROUTE 10 - THOMAS
DALE HIGH SCHOOL) SIDEWALK PROJECT
On motion of Ms. Jaeckle, seconded by Mr. Holland, the Board
authorized the County Administrator to request the Virginia
Department of Transportation (VDOT) to transfer $24,000 in
revenue sharing funds from the completed Beulah Road
(Kingsland Road - Pineleaf Road) Reconstruction project to
Old Centralia Road (Route 10 - Thomas Dale High School)
Sidewalk project; and authorized the Director of Budget and
Management to transfer $12,000 in county appropriations and
$12,000 in anticipated VDOT reimbursements from the completed
Beulah Road (Kingsland Road - Pineleaf Road) project to the
Old Centralia Road (Route 10 - Thomas Dale High School)
Sidewalk project.
Ayes: Haley, Elswick, Jaeckle, Winslow and Holland.
Nays: None.
12.A.5. APPROVAL OF VIRGINIA PORT AUTHORITY MARITIME
INCIDENT RESPONSE TEAM OPERATING AGREEMENT AMONG
DESIGNATED VIRGINIA LOCALITIES
On motion of Ms. Jaeckle, seconded by Mr. Holland, the Board
authorized Fire Chief Edward L. Senter, Jr. to execute the
Virginia Port Authority Maritime Incident Response Team
Operation agreement. (It is noted a copy of the agreement is
filed with the papers of this Board.)
Ayes: Haley, Elswick, Jaeckle, Winslow and Holland.
Nays: None.
12.A.6. INITIATE AN APPLICATION FOR A CONDITIONAL USE
PLANNED. DEVELOPMENT TO PERMIT A RENEWAL OF A
MANUFACTURED HOME PERMIT ON PROPERTY LOCATED ON
BEAUMONT AVENUE
On motion of Ms. Jaeckle, seconded by Mr. Holland, the Board
initiated a conditional use planned development to permit a
temporary manufactured home in a Residential (R-7) District
on 0.3 acres located at 10041 Beaumont Avenue (Tax ID's 793-
666-2611 and 2806); appointed Andrew G. Gillies, Director of
Planning, as the agent for the Board; and waived disclosure
requirements.
Ayes: Haley, Elswick, Jaeckle,-Winslow and Holland.
Nays: None.
12.A.7. TRANSFER AND APPROPRIATE FUNDING FOR SCHOOLS MAJOR
MAINTENANCE
On motion of Ms. Jaeckle, seconded by Mr. Holland, the Board
transferred and appropriated $5,269,321 from School reserves
for Schools major maintenance.
Ayes: Haley, Elswick, Jaeckle, Winslow and Holland.
Nays: None.
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03/13/19
12.A.8. APPROPRIATE FUNDING FOR SCHOOL TECHNOLOGY NEEDS
On motion of Ms. Jaeckle, seconded by Mr. Holland, the Board
appropriated $590,300 in existing revenue for replacement
computers for School staff.
Ayes: Haley, Elswick, Jaeckle, Winslow and Holland.
Nays: None.
On motion of Mr. Winslow, seconded by Mr. Elswick, Item
12.A.9. Approval of an Additional Water Treatment Facility on
the Appomattox River, was removed from the Consent Agenda for
public comment.
Ayes: Haley, Elswick, Jaeckle, Winslow and Holland.
Nays: None.
12.A.9. APPROVAL OF AN ADDITIONAL WATER TREATMENT` FACILITY
ON THE APPOMATTOX RIVER
Mr. Bob, Olsen stated he pulled the item to make the public
aware of plans, for the facility. He expressed concerns
relative to the placement of a single water treatment plant
off Ashton Park Drive and recommended exploring the
possibility of two water treatment plants in separate
locations.
Mr. Glen Bessa, Dale District resident, stated the process of
obtaining water withdrawal permits from the Department of
Environmental Quality is rather cumbersome and expressed
concerns relative to development to occur to shorten the life
of other reservoirs.
In response to Ms. Haley's inquiry, Mr. George Hayes stated
the Board action being requested will initiate the first step
of a two -to three-year permitting process that will have
numerous opportunities for public input. -He further stated by
approving to proceed, it will allow the public to provide
input through the permitting process to Chesterfield and the
various regulatory agencies that have expertise and oversight
on the environment and water resource management. He stated
if approved, the proposed project will provide safe and
reliable water for the county for the next 100 years. He
further stated the extensive regulatory permitting process
will include numerous studies and testing that will be
performed to ensure the satisfaction of the county and the
regulatory authorities before the project moves forward. He
stated to meet the county's high-water quality standards,
which are above any regulatory- requirements, Arcadis was
retained to perform rigorous raw water quality testing to
ensure the project will meet the county's high standards.
In response to Mr. Winslow's questions, Mr. Hayes stated the
proposed intake site is approximately seven miles from the
South Central Wastewater Authority's treatment plant's
discharge, which is greater than the five -mile spacing
requirement under the current protective environmental
regulations. In addition, he stated the South Central
Wastewater Authority has stringent water quality discharge
requirements under their Virginia Pollution Discharge
Elimination System permit. He further stated the county is
very fortunate to have three water sources, which have
significant capacity.
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03/13/19
In response to Mr. Holland's questions, Mr. Hayes stated the
initial water supply study that is available to the public
analyzed over 135 water parameters in. the sampling. He
further stated a six-month process was initiated to test the
water in that vicinity. He noted testing results should be
received soon, which will be made available to the public.
Ms. Haley stressed the importance of the county's three water
sources and stated a fourth water source will provide
additional flexibility to meet the long-term water demands as
the county's population continues to grow and expand.
In response to Mr. Holland's question, Mr. Hayes stated
staff's recommendation is to proceed with the design and
permitting process, as well as land and easement acquisition.
Discussion ensued relative to the establishment of the
Appomattox Regional Water Authority.
On motion of Ms. Jaeckle, seconded by Mr. Elswick, the Board
authorized the County Administrator to enter into the
necessary agreements, contracts, permits, and mitigation
agreements, acceptable to the County Attorney, for the
additional water treatment facility; authorized the County
Administrator to proceed with design and land and easement
acquisition, provided that all such costs have been
appropriated by the Department of Utilities; initiated
necessary substantial accord/zoning applications for the
facilities; authorized the Chairman of the Board of
Supervisors and County Administrator to execute easement
agreements for necessary utilities; and authorized the County
Administrator to proceed with the advertisement for
construction of the project.
Ayes: Haley, Elswick, Jaeckle, Winslow and Holland.
Nays: None.
13. FIFTEEN -MINUTE CITIZEN COMMENT PERIOD ON UNSCHEDULED
MATTERS
Mr. Bob Kasack submitted a petition to the Clerk on behalf of
residents located within the, surrounding communities of the
Shoosmith landfill. He stated the purpose of the petition is
to call attention to the significant increase in the level
and frequency of the odor emanating from the landfill.
Ms. Celina Kasack expressed concerns relative to the odor
emanating from the Shoosmith landfill, specifically the
concern for quality of life, physical health and potential
for plunging home values as a result.
Mr. Tom Watson, Bermuda District resident, expressed concerns
relative to the county's Comprehensive Plan and stated he
does not believe the Plan reflects any solution for the
county's future landfill disposal plans.
Mr. Glen Bessa, Dale District
relative to the possibility of
to county public schools.
14. DEFERRED ITEMS
resident, addressed the Board
the addition of solar energy
There were no Deferred Items at this time.
19-143 -
03/13/19
15. REQUESTS FOR MANUFACTURED HOME PERMITS AND REZONING
PLACED ON THE CONSENT AGENDA TO BE HEARD IN THE
FOLLOWING ORDER: - WITHDRAWALS/DEFERRALS - CASES WHERE
THE APPLICANT ACCEPTS THE RECOMMENDATION AND THERE IS NO
OPPOSITION - CASES WHERE THE APPLICANT DOES NOT ACCEPT
THE RECOMMENDATION AND/OR THERE IS PUBLIC OPPOSITION
WILL BE HEARD AT SECTION 17
18SN0728
(AMENDED) In Matoaca Magisterial District, Jack R. Wilson,
III, PLC (project commonly known as Greenwich. Walk) requests
amendment of zoning approval (Case 16SN0691) to amend cash
proffers and amendment of zoning district map in a
Multifamily Residential (R -MF) District on 72.7 acres located
within Greenwich Walk Development along Dales Pony Drive,
Liege Hill and Southwalk Heights. Density will be controlled
by zoning conditions or ordinance standards. The
Comprehensive Plan suggests the property is appropriate for
Medium -High Density Residential use (minimum 4.0 to 8.0
dwellings per acre). Tax IDs 712-671-4979; 712-672-3017, 4409
and 5652.
Mr. Andy Gillies presented a summary of Case 18SN0728 and
stated both the Planning Commission and staff recommended
approval and acceptance of the proffered condition.
Mr. Jack Wilson -accepted the recommendation and staff he
believes the condition proffered is reasonable under state
law.
Ms. Haley called for public comment.
There being no one to speak to the issue, the public hearing
was closed.
On motion of Mr. Elswick, seconded by Ms. Jaeckle, the -Board
approved Case 18SN0728 and accepted the following proffered
condition:
The property owner and applicant in this case, pursuant to
Section 15.2-2298 of the Code of Virginia (1950 as amended)
and the Zoning Ordinance of Chesterfield County, for
themselves and their successors and assigns, proffer that the
property under consideration (the "Property") will be
developed according to the following proffers if, and only
if, the request submitted herewith is granted with only those
conditions agreed to by the owner and applicant. In the event
_this request is denied or approved with conditions not agreed
to by the owner and applicant, the proffers shall immediately
be null and void and of no further force or effect.
Within 120 days of the Board of Supervisors' approval of this
request, the owner/developer shall improve the Otterdale Road
curve between Village Square Parkway and Foxcreek_ Crossing to
provide safety countermeasures as approved by the
Transportation Department and the Virginia Department of
Transportation (VDOT). Safety countermeasure improvements may
include enhanced pavement treatment, pavement markings,
signage, and/or shoulder widening. The exact design and
length of the road improvement shall be approved by
Transportation Department. (T)
Ayes: Haley, Elswick, Jaeckle, Winslow and Holland.
Nays: None.
19-144
03/13/19
199N0567
In Matoaca Magisterial District, KA Holdings (project
commonly known as Harpers Mill South) requests amendment of
zoning approval (Case 02SN0209) relative to setbacks for an
active recreational facility and amendment of zoning district
map in a Residential (R-12) District on 0.9 acre fronting 242
feet on the east line of Blooming Road,across from Kenbrook
Drive. Density will be controlled by zoning conditions or
ordinance standards. The Comprehensive Plan suggests the
property is appropriate for Suburban Residential I use
(maximum of 2.0 dwellings per acre). Tax ID 713-662-8526.
Mr. Gillies presented a summary of Case 19SN0567 and stated
both the Planning Commission and staff recommended approval,
subject to the conditions.
Ms. Joyce Wolfe, representing the applicant, accepted the
conditions.
In response to Mr. Elswick's question, Ms. Wolfe stated the
two pickleball courts are only available to residents of
Kenbrook.
Ms. Haley called for public comment.
There being no one to speak to the issue, the public hearing
was closed.
On motion of Mr. Elswick, seconded by Mr. Winslow, the Board
approved Case 15SN0567, subject to the following conditions:
1. Setbacks. Pickleball courts shall be located a minimum
of fifty (50) feet from any proposed or existing single-
family residential lot line and a minimum of twenty-five
(25) feet from any existing or proposed public road.
Landscaping shall be provided as approved by the
Planning Department as generally depicted on the
Pickleball. Landscape Plan dated November 30, 2018 and
prepared by the Timmons Group. (P)
(Staff Note: This condition supersedes Textual Statement
Item II.A.4. of Case 02SN0209 for the development of
pickleball courts only on the request property. All
other conditions of 02SN0209, as subsequently amended,
shall remain in effect.)
2. Off -Street Parking. Off-street parking shall not be
required for a maximum of two (2) pickleball courts.
(P)
Ayes: Haley, Elswick, Jaeckle, Winslow and Holland.
Nays: None.'
199N0579
In Matoaca Magisterial_ District,: the Chesterfield County
Board of Supervisors (replacement of Ettrick Elementary
School and fire station plus new neighborhood park) requests
rezoning from Neighborhood Business.(C-2) to Corporate Office
(0-2) on 5.6 acres including 1 acre of public rights-of-way,
Community Business (C-3) to Corporate Office (0-2) on 2.2
acres, Residential (R-7). to Corporate Office (0-2) on 15.0
acres plus Conditional Use Planned Development for exceptions
19-145
03/13/19
to Ordinance requirements on the overall 22.8 acres located
in the west quadrant of Chesterfield Avenue and Paine Street
and amendment of the zoning district map to permit a fire
station, elementary school, and neighborhood park.. Density
will be controlled by zoning conditions or ordinance
standards. The Comprehensive Plan suggests the property is
appropriate for Residential Mixed Use and Suburban
Residential Use II use (2.0 to 4.0 dwellings per acre). Tax
IDs 794-611-4639, 7377; 794-612-2305, 4716, 5726, 6226, 6824,
7.3-24, 7923, 8422, 8920, 9419; 795-612-0314, 0725, and 1322,
and adjacent portions of public rights-of-way (Byrd and James
Streets) .
Mr. Gillies presented a summary of Case 19SN0579 and stated
both the Planning Commission and staff recommended approval,
subject to the conditions.
Ms. Haley called for public comment.
There being no one to speak to the issue, the public hearing
was closed.
On motion of Mr. Elswick, seconded by Mr. Winslow, the Board
approved Case 19SN0579, subject to the following conditions:
The following provisions shall be required for the
development of all uses proposed on the subject property
(Fire Station, Public Elementary School and Neighborhood
Park) .
1. Use Limitations. Uses on the property shall be limited
to a Fire and EMS Station, a public Elementary School to
include accessory uses such as outdoor recreational
playfields and courts, and a public Neighborhood/Urban
Park. Walking/fitness trails shall be permitted
throughout the entire public property. (P)
2. Master Plan. The Textual Statement last revised
2/12/2019 shall be considered the Master Plan. (P)
3. Conceptual Plans. The property shall be developed
generally as shown on the Conceptual Plans as referenced
below, with respect to the general location and
orientation of buildings, the general layout of parking
and drives, and the general location of sidewalks and
trails, and other recreational and pedestrian amenities.
Adjustments to the Conceptual Plans may be approved at
the time of plans review, provided such adjustments
substantially retain the relationship between different
uses to each other and to rights-of-way, and
recreational facilities. If adjustments are deemed to be
significant as determined by the Planning Department,
the Conceptual Plans shall be presented to the Planning
Commission for final approval.
a. Overall Conceptual Plan prepared by Chesterfield
County Department of Parks and Recreation and dated
January 25, 2019 (Exhibit A).
b. Fire Station Conceptual Model prepared by
GuernseyTingle and dated January 25, 2019 (Exhibit
B) .
C. Conceptual Development Plan prepared by
Chesterfield County Department of Parks and
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03/13/19
Recreation and dated January 25, 2019 (Exhibit C)
(P)
4. Sidewalks. A sidewalk with a minimum width of 5 feet
shall be provided along the entire property frontage
adjacent to Chesterfield Avenue and along the entire
property frontage adjacent to Paine Street, unless
otherwise required by VDOT. (P)
S. Utilities. Public water and wastewater systems shall be
used. (U)
6. Stormwater Requirements. On-site retention/detention of
the 2 -year, 10 -year, and 100 -year storm post -development
peak discharge rates from the site to below the 2 -year,
10 -year, and 100 -year storm peak discharge rates,
respectively, from the site in a forested condition
shall be provided, unless otherwise approved by the
Department of Environmental Engineering at time of plans
review. (EE)
7. Fencing. Fencing, a minimum of four (4) feet in height,
shall be located generally between the school parking
areas and Paine Street, between the school parking areas
and the Neighborhood Park, and between the school
parking areas and the Fire Station site as approved by
the Planning Department at time of plans review. The
fence shall consist of brick columns with ornamental
metal fencing in between columns. (P)
The following provisions shall apply to individual uses on
the subject property.
Fire Station:
8. Architectural Treatment. Architectural treatment shall
be compatible with the proposed Ettrick Elementary
School building. Building exteriors shall be masonry and
fenestration shall be harmonious with neo -traditional
architectural character. Building massing shall be
designed to avoid large,. unbroken facades. Additional
architectural detailing shall include:
a. Traditional cornice detailing to include fascia,
soffit and frieze trim.
b. Traditional window and door surrounds of masonry or
cast stone.
c. Standing seam metal roof.
d. Glass garage bay doors. (P)
9. Screening of Solid Waste Storage Areas, Fuel Pumps and
other similar uses. Solid waste storage areas, fuel
pumps and other similar uses, regardless of their
location on the site, shall be screened from view of
adjacent property and public rights-of-way with a
masonry wall which is constructed of comparable
materials to, and designed to be compatible with the
fire station. (P)
10. Foundation Plantings. Building elevations facing north,
east'and west shall be enhanced with foundation planting
19-147
03/13/19
I
beds. Exact treatment and plantings shall be determined
by the Planning Department at the time of plans review.
(P)
11. External Sirens and Public -Address Systems. There
shall be no external building mounted sirens or public-
address systems. (P)
Elementary School:
12. Architectural
Treatment. The school building shall
include the following materials and architectural
features or better:
a. Generous use of windows at ground floor, along
street -facing facades
b. Traditional cornice detailing to, include fascia,
soffit and frieze trim
C. Traditional window and door elements of masonry or
cast stone
d. Brick, cast stone, or other comparable masonry
materials on all sides of building
e. Standing seam metal roof. (P)
13. Public -Address Systems. There shall be no external
public-address systems. (P)
14. Screening of Solid Waste Storage Areas. Solid waste
storage areas ,and other similar uses, regardless of
their -location on the site, shall be screened from
view of adjacent. property and public rights-of-way
with a masonry wall which is constructed of comparable
materials to, and designed to be, compatible with the
school. (P)
15. Athletic Fields and Playfields. Except for playground
areas which accommodate swings, jungle gyms, or similar
such facilities, all active playfields, courts or
similar active recreational facilities which would
accommodate organized sports such as football, soccer,
basketball, etc., shall be setback a ,minimum of 100
feet from any adjacent properties zoned for residential
purposes. Within this setback, a fifty (50) foot
buffer shall be provided in accordance with zoning
ordinance requirements. Trails shall be permitted to
be located within setbacks and buffers. (P)
16. Certificate of Occupancy. Prior to issuance of a
certificate of occupancy for the elementary school,
road improvements as required by the Virginia
Department of Transportation, on -street parking spaces,
street lighting and sidewalks along Chesterfield
Avenue, and sidewalks along Paine Street shall be
completed. (P)
17. Maintenance of Future Neighborhood/Urban Park Area. The
neighborhood/urban park area shall be maintained as an
open green space until such time as the park facilities
are developed. (P)
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03/13/19
Neighborhood Park:
18. Park Uses. The neighborhood park located in the
southwestern quadrant of Chesterfield Avenue and Paine
Street shall be limited 'to passive recreational uses
such as hardscaped areas with benches and tables, open
green spaces, landscape beds and public art/sculptures.
(P)
Ayes: Haley, Elswick, Jaeckle, Winslow and Holland.
Nays: None.
199N0585
(AMENDED) In .Matoaca Magisterial District, Liv Development
(project commonly known as Cosby Village Apartments) requests
rezoning from Multifamily Residential (R -MF) to Community
Business (C-3) with conditional use to permit multifamily
residential use and conditional use planned development to
permit exceptions to ordinance requirements on 0.2 acre of a
9.3 acre tract plus amendment of zoning approval (Case
17SN0715) on 9.1 acres of the tract zoned Community Business
(C-3) and amendment of zoning district map. The property is
located within the southeast corner of Otterdale Road and
Village Square Parkway and fronts 275 feet on the north line
of Cosby Road 460 feet east of Otterdale Road. Density will
be .controlled by zoning conditions or Ordinance standards.
The Comprehensive Plan suggests the property is appropriate
for Medium -High Density Residential use (minimum of 4.0 to
8.0 dwellings per acre). Tax IDs 711-671-8511 and 712-670
Part of 1687.
Mr. Gillies presented a summary of Case 19SN0585 and stated
both the Planning Commission and staff recommended approval
and acceptance of the proffered conditions.
Mr. Andy Condlin, representing the applicant, accepted the_
recommendation and stated he believes the conditions
proffered are reasonable under state law.
Ms. Haley called for public comment.
There being no one to speak to the issue, the public hearing
was closed.
On motion of Mr. El.swick, seconded by Ms. Jaeckle, the Board
approved Request I and Request II of Case 19SN0585 and
accepted the following proffered conditions:
The Owner -Applicant in this rezoning Case 19SN0585, pursuant
to Section 15.2-2298 of the Code of Virginia (1950 as
amended) and the Zoning Ordinance of Chesterfield County,
Virginia, for itself and its successor or assigns, proffers
the following amendment to Case 17SN0715; however, in the
event the request is denied or approved with conditions not
agreed to by the Owner -Applicant, these proffers shall be
immediately null and void and of no further force or effect:
1. With respect to the 0.2 -acre portion of the subject
property being rezoned to Community Business (C-3), all
proffered conditions from Case 06SN0215 as amended by
Case 17SN0715 are hereby incorporated into these
proffers as if fully set forth herein, including the
amendment in #2 below. (P)
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03/13/19
With respect to the entirety of the subject property,
Proffered Condition 1 of Case 17SN0715, shall be deleted
and replaced with the following proffered condition. All
other conditions of Case 17SN0715 shall remain in force
and effect.
2. Tract C. With respect to Tract C, the following shall
apply:
A. Tract C Standards:
(1) Material: All commercial buildings shall have
exterior wall surfaces constructed of brick,
stone or cultured stone, architectural
masonry, cementitious siding and trim,
exclusive of windows, doors, cornices, accent
bands, and architectural treatments which may
be constructed of metal, fiberglass, E.I.F.S.,
stucco, or other comparable materials as
approved by the Director of Planning. The
exposed portion of the exterior wall surfaces
(front, rear and sides) of any commercial
building shall be similar in quality as to
architectural treatment and materials. The
Conceptual Elevations at Cosby Village drafted
by Freeman Morgan and Associates dated
December 15, 2016, illustrate a concept that
adheres to this proffer.
(2) Trash Receptacle: Solid waste storage areas,
not including convenience containers, shall be
screened from public view at ground level from
the adjacent" properties and/or the public
rights of way with an enclosure constructed
with materials to match the building it
serves. The area shall have an opaque door
which shall remain closed when not being
accessed.
B. Master Plan. The Textual Statement dated November
13, 2006, last revised April 2, 2007, and as
amended by Textual Statement dated January 22,
2019, shall be considered the Master Plan. Tract C
shall be developed generally consistent with the
Conceptual Plan entitled "COSBY VILLAGE MASTER
PLAN", dated October 27, 2016, and prepared by
Timmons Group (the "Conceptual Plan"), is hereby
deemed to be in compliance with _all terms,
requirements and conditions set forth in the -Master
Plan.
Ayes: Haley, Elswick, Jaeckle, Winslow and Holland.
Nays: None.
19SN0562
In Bermuda Magisterial District, Superior Signs, LLC requests
conditional use to permit a computer -controlled, variable -
message, electronic sign (EMC) and conditional use planned
development to permit exceptions to ordinance requirements
and amendment of zoning district map in a General Business
(C-5) District on 2.3 acres known as 2510 and 2520 Willis
Road. Density will be controlled by zoning conditions or
ordinance standards. The Comprehensive Plan suggests the
property is appropriate for Regional Mixed use. Tax -ID 793-
671-5923 and 7622.
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03113/19
Ms. Jane -Peterson presented a summary of Case 19SN0562 and
stated the Planning Commission recommended approval because
the EMC height is consistent with area signage.and promotes
sign visibility; is an attractive sign design; and the
graveled area is used for storage/ staging, not loading. She
further stated staff recommended denial because while the
sign is generally consistent with the EMC Policy, the
proposal does not satisfy ordinance requirements relative to
height and design, and exceptions could set a precedent for
similar requests.
Mr. Allen Twedt, representing the applicant, accepted the
recommendation.
Ms. Haley called for public comment.
Mr. Henry Moore, manager of Jubilee Holdings LLC, addressed
the Board relative to the exception for the gravel surface
treatment of the driveway, confirming its use as a storage
and staging area with a gate that minimizes views from the
road.
There being no one else to speak to the issue, the public
hearing was closed.
Ms. Jaeckle indicated support for the EMC and associated
exceptions noting the sign height was consistent with that of
existing area signage, and traffic would impede the view of
the sign without the exception.
Ms. Jaeckle then made a motion, seconded. by Mr. Holland, for
the Board to approve Case 19SN0562, subject to the following
conditions:
1. The EMC sign shall be located in accordance with Zoning
Ordinance requirements and as generally depicted on
Exhibit A. (P)
2. Electronic Sign. The computer -controlled, variable
message, electronic sign shall conform to the following
standards:
a. A maximum height of seventeen feet and eight inches
(17'8") and designed as depicted on Exhibit B,
prepared by Superior Signs and dated 5/15/2018.
b. Copy shall be limited to a maximum of three (3)
lines, and shall not move but may fade;
C. The message or display shall be programmed to
change no more than once every thirty (30.) seconds;
d. Sequential messaging shall be prohibited;
e. Flashing and traveling messages shall be
prohibited;
f. Bijou lighting and animation effects shall be
prohibited; and,
g. Brightness shall be'limited so as not to exceed 0.3
foot candles above ambient light as measured using
a foot candle meter at a distance of 81 feet. The
computer -controlled, variable message, electronic
19-151
03/13/19
sign shall have a photocell that automatically
adjusts the brightness according to ambient light
conditions. (P.)
3. Surface Treatment. Driveway areas identified as "Area of
Pavement Exception" on Exhibit A shall have a minimum
'surface depth of 6 inches of No. 21 or No. 21A stone.
(P)
4. Sign Location. A detail of the proposed sign and
'foundation design clearly showing that the integrity of
the pipe will not be impacted with the construction of
the sign shall be reviewed and approved by the
Department of Environmental Engineering prior to
issuance of a building permit. (EE &P)
Ayes:_ Haley, Elswick, Jaeckle, Winslow and Holland.
Nays: None.
Mr. Holland commended Mr. Moore for the success of his small
business and service to the county.
Discussion ensued relative to revisions to the EMC Policy.
16. PUBLIC HEARINGS
There were no public hearings at this time.
17. REMAINING MANUFACTURED HOME PERMITS AND ZONING REQUESTS
There were no remaining manufactured home permits and zoning
requests.
18. FIFTEEN -MINUTE CITIZEN COMMENT PERIOD ON 'UNSCHEDULED
MATTERS
There were no requests to address the Board at this time.
19. ADJOURNMENT
On motion of Ms. Jaeckle, seconded by Mr. Holland,. the Board
adjourned at 7:52 p.m. to March 27, 2019 at 6 p.m. in the
Public Meeting Room.
Jose Casey L lie A. T. Haley
my Administrator Chairman
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