2019-05-22 PacketE 0 9 •
1:10nin 0 GAII Al
Page 1 of 1
Meeting Date: May 22, 2019 Item Number: 3.113.
Subiect:
Work Session - Virginia Commonwealth University Update
County Administrator's Comments:
County Administrator:
Board Action Requested:
Summary of Information:
Dr. Michael Rao, President of Virginia Commonwealth University and the VCU
Health System, will update the Board of Supervisors regarding the
university's activities and accomplishments.
Preparer: Janice Blakley
Attachments: 0 Yes
❑ No
Title: Clerk to Board of Supervisors
5/15/2019
VCU in Chesterfield County
Presiden,Mi chael ,IIP..
0160002
Chesterfield County is Ram Nation
• 4,400 students
• 27,000 alumni
• 5,700 employees
• 350,000 patients
• 18,000 VA Premier
enrollees
5/15/2019
2
5/15/2019
COC 0 L 0 N I A L
ORTHOPAEDIC.
C1,101,0001,11
5/15/2019
Serving Chesterfield County Learners
0 School of Education
Metropolitan Educational Research
Consortium
• Research that addresses school and
community needs
Center for School -Community
Collaboration
• Helps teachers and others learn to combat
drug abuse, violence, etc. in public schools
Serving Chesterfield County Learners
VCU's School of
World Studies offers:
• Russian language
courses for adult
learners, at Manchester
Middle School
• Courses in
Spanish/English
translations and
interpretation
CIII .1..1^ 0 3 4
Ire 1-7h,
Ice
5/15/201.9
Serving Chesterfield County Citizens
VCU Robertson School and Chesterfield County Police Department
• Marketing and communications projects to attract young, diverse police officers
• #MoreThanABadge campaign
'°� 5
5/15/2019
• The Center for Urban and Regional Analysis conducts policy and program evaluations,
creates decision support systems, and formulates strategic plans.
• Performance Management Group's work includes professional development, coaching,
strategic planning, building executive teams, improving processes and procedures, and
being a confidential source of help to leaders in nearly every agency in the commonwealth.
• The Land Use Education Program offers training and education for planning commission
members, board of zoning appeals members, and all planners and interested citizens.
• The Survey and Evaluation Research Laboratory provides research and evaluation services
to state and local agencies, non -profits, and academic units.
• The Grace E. Harris Leadership Institute develops current and emerging leaders.
0
CORA creates policy reports, data analytics, projections, and interactive dashboards to
help local governments throughout Virginia evaluate:
• Housing needs (including affordable housing)
• Talent pipeline, job trends, and skills demand
• Existing and desirable industrial clusters
• Economic development strategies
• Benchmarks and metrics for county programs
• Economic, fiscal and community impacts of policies, programs, and major
economic development projects
5/15/2019
ci■i I Oil I N■
O!
V
AR
AGENDA
Page 1 of I
Meeting Date: May 22, 2019 Item Number: 3.C.
Subiect:
Work Session - Planning Commission's Annual Report
County Administrator's Comments:
County Administrator:
Board Action Request
Summary of Information:
Mr. Michael Jackson, Chairman of the Planning Commission, will provide
highlights of the attached annual report of the Planning Commission.
Preparer: Andrew G. Gillies Title: Director of Planning
Attachments: 0 Yes 1-1 No #C03039
1PN
Table of
Section Name & # Page
Subdivision & Site Plan Applications ... 12
Introduction
Message from 2018 Planning Commission Chairman ...
02
Meet Your Planning Commissioners ...
03
Demographic Indicators
_02
County Highlights ...
05
Age Wave
06
Development Trends
3
�_0
Residential Trends ...
07
Non -Residential Trends ...
08
Planning Commission Activities & Highlights F��]_
Zoning Applications & Actions
09
Planning Commission & Staff Workload for 2018 ...
11
Code Amendments ... 13
Long Range Plans ... 15
Planning Process Improvements [051
Zoning ... 16
Achievements & Recognition [06]
Virginia Association of Counties 2018 Award ... 17
Zoning EnforcementF
Statistics ... 17
Challenges & Opportunities [08]
For 2019 ... 18
PAGE 01
C', 4!"g , '� ,
LP 11
Message from the 2018 Planning
Commission Chairman
It is my pleasure to present the 2018 Annual Report of the Chesterfield County Planning
Commission. Pursuant to Virginia Code Section 15.2-2221, it is the duty of the Planning
Commission to make an annual report to the Board of Supervisors concerning the operation of
the Commission and the status of planning in Chesterfield County.
It has been my honor to serve as the Commission's Chairman for 2017 and 2018. 1 appreciate
the hard work and collaboration the Commissioners have shown in performing their
responsibilities. The Planning Commission has been productive this past year by:
• Completing the Comprehensive Plan Update through the course of six special work sessions
and a joint meeting with the Board
• Advising the Planning Department on a new zoning review process
• Attending numerous community meetings to solicit the public's perspective on rezoning
cases, the Comprehensive Plan, and other land development related matters
• Developing innovative methods to implement comprehensive and special area plans
This report summarizes some of the important land use related
work performed by the Planning Commission and the Planning
Department. This year the report has been slightly expanded to
familiarize the reader with the Planning Department and inform
the reader of some of their accomplishments for 2018.
I hope you find this report helpful. We continue to encourage
public engagement as we attempt to provide our best service to
Chesterfield County.
Planning Commission Responsibilities
Gib Sloan
The Chesterfield County Planning Commission is composed of five members, one member for each of
the county's magisterial districts (Bermuda, Clover Hill, Dale, Matoaca, and Midlothian). Commission
members are appointed by their Board of Supervisors member to serve a four year term with a
chairperson appointed annually by the Commissioners.
The Planning Commission is charged with the following responsibilities:
Make recommendations on revisions, updates, and adoption of Comprehensive Plan
Make recommendations to the Board of Supervisors
Advise Board of Supervisors on proposed amendments to the Zoning and Subdivision Ordinances
Advise the Board of Supervisors on other relevant issues regarding development of the county
PAGE 02
a��
Meet Your Planning Commissioners
Michael Jackson
2019 Chair
Dale District
Professionally, Mr. Jackson is a Certified Fraud Examiner
and has experience as a fiscal health care consultant. He
has volunteered for the Special Olympics, and as a Little
League baseball coach, and as an Education Advocate. He
also served on the Chesterfield County Citizens Cash
Proffer Committee and has received training from the
Virginia Certified Planning Commissioner Program. He
served as Vice Chair of the Commission this past year and
began service as its Chairman beginning in January 2019.
Gloria Freye, JD, CPC
2019 Vice Chair
Clover Hill District
Mrs. Freye is a highly recognized attorney with more than
26 years in private practice. Prior to her retirement in 2015,
she handled a wide variety of land use, zoning, and
commercial real estate transactions. Her areas of
concentration included zoning, permitting and development
of residential, office, commercial, and industrial properties.
As an ABA -trained mediator, her skills greatly enhance her
ability to work with the community and developers to build
consensus and resolve details associated with proposed
land development applications. Mrs. Freye is a Certified
Planning Commissioner and also serves as the Planning
Commission representative on the Richmond Regional
Planning District Commission Board.
PAGE 03 _
Robert "Peppy" Jones
Midlothian District
Mr. Jones has been an active participant in the community
throughout his adult life. He has 40 years' experience in the
construction industry and formally served as the Executive
Director of the Mid-lothian Mines and Rail Roads
Foundation. He has also served on the Village of
Midlothian Volunteer Coalition Board since its inception. He
is a founding member of the Chesterfield Historical Society
and served on boards for the YMCA, Lucy Corr
Foundation, and Bon Secours Hospital.
Gib Sloan
Bermuda District
Mr. Sloan served as Chair of the Commission in 2017 and
2018. He works in financial investments and is a lifelong
resident of the County. He previously served as the
Chairman on the Chesterfield County Community Services
Board and also served on the Sustain our Community
Committee. Mr. Sloan completed all course work for
credentials as a Certified Planning Commissioner.
Craig Stariha
Matoaca District
Mr. Stariha has served on the Commission for a little over a
year. He holds an undergradate degree from Wesleyan
College and an MBA from Averett University. Mr. Stariha
worked at Altria for more than 31 years before retiring in
2012. He has been a citizen of Chesterfield County since
1980. Mr. Stariha brings a strong financial background to
his appointment to the Planning Commission.
PAGE 04
■
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As of the third quarter of 2018, there were 137,861 jobs in the
county. This was an increase of 1.4 percent or 1,908 new jobs
from the third quarter in 2017. In 2017, there were 177,184
employed county residents, accounting for a two percent
increase in the number of employed residents since 2016.
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The
housing market remained strong in 2018 with a three percent
increase in the median sales price compared to 2017. There
were 6,244 housing units sold, a minimal change when compared
to 2017 sales. The majority of units sold consisted of existing
single-family homes.
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1 As of 2017, Chesterfield County has the fifth highest median
household income in the Richmond region. When adjusting for
inflation, there was very minimal change in household income
/i
since 2016.
PAGE 05
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The graphs below illustrate the growth of the population over age 55, occurring as the Baby Boomer enters
late adulthood. The population graphs illustrate what percentage of Chesterfield residents fall into five year
age groups. Each group is a small cohort of same -age peers. Over time, the population surviving into the
late 70's is growing with the pyramid shifting into a pillar form. The Age Wave has huge implications on the
types of housing and services that will be needed.
Chesterfield County Age Wave Chesterfieki County Age Wave
1970 1990
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07 T 7 --"* T� � �-� � �*
Residential s
Residential Permits Issued Per Year
In 2018, a total of
1,758 residential
certificate of
occupancy permits
were issued. This
was a decrease of
four percent from
2017. Single family
units continue to
account for most
new residential
units being built
(Chart 1).
Chart 1
2018l�'��%!����/�%/����
2017 % %%%/r//%`%%%%% 245 199 19 83'0
2016 1771
2015 %%% /%% 146 557 ( 1752
2014 2342
0 500 1000 1500 2000 2500
TOTAL NUMBER of RESIDENTIAL CERTIFICATE OF OCCUPANCY PERMITS ISSUED BY TYPE
Single Family Townhouse Apartment
Chart 1
N rk M-71 "0
lix
Residentia I'Trends
Non -Residential Permits Issued Per Year
2018
2017
2016
2015
2014
Chart 3
In 2018, approximately
60 non-residential
(commercial, office, or
industrial) permits were
issued. This was a
decrease of 36% from
2017 (Chart 3).
0 200 400 600 800 1000 1200
NEW SPACE IN 1,000'S OF SQUARE FEET
Industrial Commercial office
2018
2.017
2016
2015
2014
0 20 40 60 80 100
2018
2017
2016
2015
2014
Chart 3
In 2018, approximately
60 non-residential
(commercial, office, or
industrial) permits were
issued. This was a
decrease of 36% from
2017 (Chart 3).
0 200 400 600 800 1000 1200
NEW SPACE IN 1,000'S OF SQUARE FEET
Industrial Commercial office
I TA
Summary of Zoning Applications Receiving an Action by the
Planning Commission
Chart 6 shows the total
number of individual
actions performed by the 2018 176
Planning Commission per
year on various types of
zoning applications. For 2017
example, if rezoning "X"
appeared on the Planning
Commission'
s agenda on 2016
three separate occasions
during 2018, that counts
as three actions 2015
performed by the
Commission on that case
for that year. The total 1
14 123
number of case actions
for 2018 is 176,
representing a 37%0 50 100 150 200 2SO 300
decrease from the
previous year. In large Chart 6
part this decrease in
volume is attributed to
fewer amendments to
cash proffers.
PAGE 09
Zoning Cases Acted Upon by Magisterial District 2018
Zoning Cases Acted Upon by Magisterial District 2017
Midlothian
48
Cases
SeS
PAGE 10
Clover Hill
50
Cases
Dale
39
Cases
Planning Cornniission
& Staff Workload for 2018
Planning Commissioners and Staff Attended:
Community
Meetings
588
Hours
74
Days Worth
of Meetings
Planning Commission Approved Two
Substantial Accord Determinations:
. .........
Harrowgate Elementary School Replacement
Harrowgate Park Replacement
PAGE 11
•T6 ILIK*I,i
r •
IM
Subdivision lig
Chart 7 shows the number
of subdivision and site 2018
plans that require Planning
Commission action as may
be required by zoning 2017
conditions and appeals.
►IL13 R
2015
2014
Number of Subdivision and Site Plans Requiring Action
by the Planning Commission
0 2 4 6 8 10 12
Subdivision Cases Site Plan Cases
Total Subdivision / Site Plan Applications Accepted
into Review Process
2018 211 43 ; 105; , 359
I
I
2017 2105 88,'r 444
2016 ( 253 106 14011,11 1499
2015 219 77 143E 439
I
2014 230 87 186} 503
Chart 8
0 100 200 300 400 500 600
Subdivision Applications Construction Plans . Site Plan Applications
Chart 7
Chart 8 shows the total
number of cases for
subdivision and site plans
accepted into the system
for review. The majority of
these cases are reviewed
and acted upon
administratively once they
have met all ordinances,
conditions, and policies.
PAGE 12 _
•T4 WK01 1 •
Adopted Ordinances
The Planning Commission and staff developed and recommended
approval of three zoning ordinance amendments.
General Performance Criteria f=ees Within Chesapeake Bay Preservation Areas
This code amendment was part of considerations for the Fiscal Year 2019 budget. This fee
was in part utilized to expand the ability for Environmental Engineering to maintain
stormwater management \ best management practice (SWM/BMP) facilities.
(Northern Jefferson Davis Highway Design Districts
A code amendment was adopted to implement
the recommendations of the Northern Jefferson
Davis Special Area Plan, relative to new design
districts and boundaries.
Design District
Northern Jefferson Davis
Highway
Post Development Design District
Eastern Jefferson Davis Highway
Corridor
Post Development Design District
Central Jefferson Davis Highway
Corridor
Resource Protection /area Designation For tine Modification Plats
This amendment provided that the director of Environmental Engineering may grant a
waiver to the Resource Protection Area Designation (RPAD) for line modification plats. The
director may do so when it's determined that there is sufficient evidence to suggest
environmental features do not exist on a resulting parcel or the proposed modification is
unlikely to affect the buildability of the resulting parcel. In such circumstances the final plat
shall have a notification that required information regarding RPA (resource protection area)
or other environmental features has not been done and would need to be finalized prior to a
future building permit or property division. Further, it would notify the owner or future
owners that such features may affect lot buildability. A similar provision is also required to
be recorded as a deed restriction on the parcel.
PAGE 13 "..:-'�.
a' r`
Code Amendments Continued
Ongoing Work
Me
Signs
A proposed code amendment would modify various building mounted and freestanding sign
provisions. In addition, the proposal includes the allowance of computer controlled variable
message electronic signs (EMC) as a restricted use and limited removal of the prohibition on
Outdoor Advertising signs provided new standards are met.
Zoning Applications
This code amendment would provide that application for Rezoning, Conditional Use, or
Conditional Use Planned Development include a layout plan. Such layout plan will include
information to assist staff in evaluation of such application.
Zoning Violation Pine
Based upon changes to State code, fines that may be imposed by a court related to violations
of the Zoning Ordinance has been proposed to be amended. The changes include an
elimination of the minimum fine that could be imposed and the establishment of a graduated
fine structure that would have a maximum of $2000.
Fencing & WaHs
A proposal to amend the standards required for fencing and walls in residential districts is in
progress. Among the proposed elements are the permitting of an increase in height within
corner yards based upon certain restrictions and a requirement that materials used in fences
be those marketed and designed for such a use. In addition, the amendment provides
standards for recreational fencing and retaining walls.
The amendment would provide that solar power generation be permitted with restrictions
within all districts where the power generation is designed to serve only the property on which
equipment is located. The amendment also provides for limited power generation and
distribution on a farm in Agricultural (A) districts based upon state code provisions. For
industrial districts the amendment would, with restrictions, permit production of power for
onsite consumption or distribution provided that the area of solar power generation does not
exceed two acres, excluding roof mounted facilities. In addition the amendment would provide
for large scale solar power generation for wholesale distribution as a conditional use in
Agricultural districts. The amendment would provide standards for such facilities that would,
among other things, guide design, decommissioning, and zoning request for such a use.
PAGE 14
IAI
i' [[okr hk,),f f "3 pc,,r,, ,d
Staff continues to work with the Commission and
Board members frorn this area to draft
recommendations guiding the future growth and
development of the community. Staff anticipates
community outreach on the draft plan in 2019,
followed by Commission and Board public hearings.
A u`� ,w� ` IOtIJ1hw,.l41r i �r�r�ru
The Commission recommended the
Northern Jefferson Davis SAP to the
Board in February 2018 and the
Board unanimously adopted the plan
in April 2018. This is the county's
first modern revitalization plan and
has been followed by an extensive
implementation effort. Under the
direction of Mr. Sloan, an
implementation steering committee
comprised of staff, citizens, and
private and non-profit developers has
been meeting to work on various
efforts to help the plan's vision
become a reality. This group will
continue to work and meet
throughout 2019.
PAGE 15
One of the biggest changes in 2018 was the reexamination of the zoning process and a determination of
what improvements were warranted. The new review process clearly establishes standardized steps where
staff will expeditiously perform its review. Staff will work with the applicant, the community, and the Planning
Commission to resolve case issues, and ultimately work to get zoning applications through the review
process as quickly as possible. Mr. Gillies has presented the process, shown on the following two pages, on
several occasions to the development community, Planning Commission, and Board of Supervisors.
Zoning Process Steps
Process starts with an applicant's desire to use
1. Submit Request their property
2. Staff Review (Zoning Opinion) Planning staff reviews applicant request at high
(1 Week from Step 1) level to provide general feedback to applicant
3. Pre -Application Meeting Applicant and staff meet to discuss request
(Within 3 Weeks from Step 1) and what information to provide on application
Applicant submits application and pays fee
Staff from several departments review application
in detail to provide feedback and issues to
applicant; applicant responds to staff comments
Applicant arranges community meeting with staff
for public review of request; a sign is posted on the
property
Staff develops report on request; applicant attends
public hearings at Planning Commission and Board
of Supervisors who determine outcome of case
*Note: Timeframes are approximate and may vary depending on applicant
responsiveness and/or complexity of request
PAGE 16
Recognition
Virginia unto
2018 Achievement
Virginia Association of Counties
2olt8 Achievement Award
Im ,in Innovotivr C nitrty.Pr6gni a
presonted Bi),
CHESTERFIELD"C+D ''
i
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% / ii%iii /r/cy
No—nbe, i3, , m,8
Chesterfield County's Department of
Communications and Media and the
Planning Department collaborated for a
community outreach effort about the
Northern Jefferson Davis Special Area
Plan. Community involvement is important
in any effort of this scope, but especially in
the Northern Jefferson Davis area —13.5
square miles along Jefferson Davis
Highway — one of the county's oldest and
most important highways, which has some
of the county's densest population diversity.
Outreach focused on meeting people where they were: in their neighborhood, Latino -owned
business, during civic group meetings, at community centers and schools, and even on school
buses. The county laid out a comprehensive communications strategy to increase citizen
understanding of the planning process and ensure maximum citizen participation in the plan.
M=
PAGE 17
Based on input from the citizens, Planning Commission, and Board of Supervisors, the
following is a list of challenges and opportunities for the Planning Department:
New Zoning Ordinance
Although there have been several amendments to the document, the
existing Zoning Ordinance is several decades old and will be examined
to determine how it should be revised.
New Workload IPerformance Metrics
Through the County -wide and department Strategic Plan, the
department will be developing performance measures to improve
efficiency and management tools for its team leaders.
PAGE 18
-A
1�1
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: May 22,2019 Item Number: 3.D. I
Subiect:
Work Session - Heroin/opioid Steering Committee Update
County Administrator's Comments:
County Administrator:
Board Action Requested:
No action requested.
Summary of Information:
Staff will update the Board of Supervisors regarding numerous services and
activities that have been implemented to combat the heroin and opioid crisis.
Initiatives and programs available through various county departments and in
partnership with community organizations will be highlighted.
Preparer: Sarah C. Snead Title: Deputy CountV Administrator, Human Services
No
Attachments: Yes
Heroin/Opioid
Steering Committee
Update: May 22, 2019
Mobile Integrated
Healthcare Unit
A Partnership with Fire/EMS and
Mental Health Support Services
5/15/2019
Making a Difference
ioo cases contacted (Feb 2oi8 to present)
0 72 have agreed to seek rehab
None of the 72 had repeat overdoses
I No fatalities of the 72 individuals assisted
31 additional cases were found to be
incarcerated and referred to jail services
(HARP)
13
q
HARP Update
"Breaking the cycle by breaking the addiction"
Chesterfield County Sheriff's Office
Serving with Pride and Distinction Since 1749
5/15/2019
5/15/2019
g
"
IN
82
Male HARP (Est. March 8, 2016)
Female HARP (Est. Sept 22, 2016)
Total participants todate: 390
Total participants to date: 410
Medicaid applications completed
I
Current population: 50
Current population: 4.5
Safe Serve certifications
Established March 8, 2016
Established September 8, 2018
Total graduates to date
82
Exit plans completed
91
Funded housing provided
105
Medicaid applications completed
35
Participants placed on Vwdrol
11
Safe Serve certifications
5
Fork lift certifications
61
Heavy equipment certifications
TBD
PRS certifications
45
Hours of service to SARRA Center
1,500
Participants seen by psyc;hiatrist
1,961
Participants seen by MH clinicians
909
5/15/2019
Helping lives, changing lives, saving lives, from
initial entry through program and post -release
5/15/2019
5
b
HARP PARTICIPANTS
ASSISTING OTHER JAIL FACILITY PROGRAMS
VIRGINIA PENINSULA REGIONAL JAIL
hlMAR 2019 - PRESENT
FAIRFAX ADULT DETENTION CENTER
OCT 2018 - FEB 2019
5/15/2019
11111,11,�
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11�71vi R�
Addiction Can Begin At Home. mono The
COPiddSoluLk
Traditional Media/Social Media
Chcstcrtleld County, Virginia •••
L Im I, —1—b--pwidv-IJ H,hy yl—blOd be
0"6d 114q
on
�wr Addiction:
kkit con happen to ii i
--y of us.
5/15/2019
7
5/15/2019
Public Service
Announcements
Traditional Radio, Pandora
III
°ti
MEMEMENEMIMM-MEMEMEMEM
303,400
2,172,616
689,913
655,544
io6,o86
220,516
3,148,075 impressions
Regional
Campaign
MESSAGE RECEIVED'
8
9%
Prevention, Outreach
Education
w
REVIVE! 20trainings/i-68Naoandisthboted
�
Campaign: Don't BeAnAccidental Drug Dealer
w/Ran February z5`4Pd5
~/ 9,3ooDisposal Pouches and 68olock boxes
~/ T7,z54reached thmprint and social media
v/ PSA: 7S3views onYooTobe,Facebouk|nstagmm
� K8atoaca H.S.0pioid Prevention PSAs 110111,11
Substance Use prevention assembly piloted in
two middle schools
CCIPD and Sheriff JOLT jail tours
5/15/2019
������
� = �/�m�^ 9
Public Safety
Seizure: 13. lbs. marijuana and !
Seizure: 24 kilograms cocaine,
$200,000 and multiple firearm!
PID Responds: 8 overdoses/3 d(
hours
5/15/2019
Chesterfield County Police Department
Heroin/Fentanyl Overdose Statistics 12
10
2014
2015
2016
2017
2018
2019 YTD
Non -Fatal
43
84
140
182
209
52
Fatal
10
18
37
43
46
4
TOTAL
53
1,02
177
225
255
511
Avg. Age
30
32
1 31
33 1
34
31
Min / Max Age
19/62
19/61
19/68
17/66
19/73
18 / 55
Male
38
57
122
150
153
33
Female
15
45
56
75
102
23
White
48
94
160
197
225
47
Black
4
8
17
28
30
9
Narcan
Administrations
-
-
-
-
45
23
Persons Charged
19
34
76
so
79
11
% Change from Year
Prior 1
+23%
+92%
1
+74%
1
+27%
+13%
-32%
1 1
10
5/15/2019
Treatment
CHESTERFIELD SELECTEDTO PARTICIPATE IN
NATIONAL INITIATIVETO EXPAND OPIOID
TREATMENT IN JAILS
One Of 3.5 localities across the country
A Difference is Being Made in
Chesterfield County
"Go out and make a difference in your community.You don't
need endless time and perfect conditions. Do it now. Do it
today. Do it for 2o minutes and watch your heart start
beating." Barbara Sher
(
� 1� ; :�l (), 1; >
11--� P, 04.0
5/15/2019
12
CHESTERFIELD COUNTY
cGy BOARD OF SUPERVISORS Page 1 of 1
AGENDA
Meeting Date: May 22, 2019 Item Number: 3.E.
Subiect:
Tannerite Update - Update on Fire Code Amendments, Tannerite Regulation, and
Related Issues
County Administrator's Comments:
County Administrator:
Board Action Requested:
No action requested.
Summary of Information:
Staff will provide a brief update
amendments, Tannerite regulation,
Preparers: Edward L. Senter
Jeffrey L. Mincks
Jeffrey S. Katz
to the Board of Supervisors on Fire Code
and related issues.
Attachments: 0 Yes 1-1 No
Title: Fire Chief
County Attorney
Chief of Police
0425:115026.1
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5/15/2019
5/15/2019
q ,-
5/15/2019
5/15/2019
a
5/15/2019
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 1 of 1
AGENDA
4
Meeting Date: May 22, 2019 Item Number: 3.G.
Subiect:
Transportation Update
County Administrator's Comments:
County Administrator:
Board Action Requested:
No action requested.
Summary of Information:
Staff will provide a brief update to the Board of Supervisors on the Otterdale
Road Drainage Study, Transit Demonstration Project Grant, Ettrick Train
Station Grant and Access on Demand.
Preparer: Jesse W. Smith
Attachments: 0 Yes
Title: Director of Transportation
�No #�;
Transportation Update
1. Otterdale Road Drainage Study
2. Transit Demonstration Project
3. Ettrick Train Station
4. Access On Demand
Board of Superv�sc)rs Meebng
May 22, 2019
Existing
Two 69'6x3 pipe
1,588
No
Based on Aerial Imagery
Proposed
Three 12'x 8'13C
1,588
Yes
Based on Aerial Imagery
Option to pass 10 -yr
Proposed
Five 12'x 10' BC
1,588
Yes
Based on Aerial Imagery
Option to pass 100 -yr
Proposed
Five 12'x 8' BC
2,290
Yes
Based on Zoning Land Use
Option to pass 10 -yr
Proposed
Six 12'x 10' BC
2,290
Yes
Based on Zoning Land Use
Option to pass 100 -yr
Proposed
Six 12'x 8' BC
2,698
Yes
Based on Land Use Plan
Option to pass 10 -yr
Proposed
Seven 12'x 10'
2,698
Yes
Based on Land Use Plan
BC
Option to pass 100 -yr
No N/A N/A N/A
No Yes, raise grade 2.0' 0.71' $2,800,000
Yes Yes; raise grade 4.25' 0.82' $4,700,000
No Yes; raise grade 2.00' 0.38' $3,500,000
Yes Yes; raise grade 4.25' 0.73' $5,000,000
No Yes; raise grade 2.00' 0.16' $3,800,000
Yes Yes; raise grade 4.25' 0.82' $5,500,000
9 Recommendations
• Replace Horsepen Creek crossing, improve Otterdale Branch crossing
• Work with VDOT to identify potential funding sources
• Develop preliminary plans and schedule, including potential detour
• Hold community meetings, finalize plans
• Goal is to be under construction as soon as possible
• Address other crossings as needed and consider them with future
rezoning requests
0
Transit Demonstration
Project Status
Transit recommended by Jeff
Davis Special Area Plan
Implementation Committee
Applied for 2 years of
Demonstration Project Assistance
Draft Six Year Plan shows $2M in
funding over 2 years
1,200 residents completed a
paper or online survey (95%
confidence interval)
Reached 49,479 unique people
through social media
Team effort: SIR, Community
Enhancement, Police, Planning,
Transportation, Libraries, Mental
Health, Social Services, churches,
businesses, food bank, etc.
62% of respondents live along the Route 1 corridor
e 87% live in Chesterfield
/> 23831
39%
23237 17%
23836
wig
23834 i
7/
23234 6%�(�/ %
23838 3%
23832 2%
23803 r 2%
L ¢, 1 �J PWS=.mrl>
Legend G ' l�' / / A
4 /o
N;ompleted Suru egg Other ZIP
i//r L�/�����°
14%
° l
6
/ 59 /
60-200
>200 /
rha i � cv7/re
('11111,r
"� 3 2 3
0
Key Findings
1. 75% of respondents feel it would be beneficial to the overall
corridor community to have public transit.
2. 30% of respondents said they would be "likely" or "very likely" to
use a new public transit option.
3. Likely Route 1 corridor public transit users would use the service
for both work and shopping throughout the week. Two-thirds are
willing to pay an amount equal to or more than current GRTC fares
($1.50).
4. Respondents rated safety-related items as most important,
including pedestrian crossings, waiting areas, and lighting.
5. Likely users of Route 1 public transit prefer the GRTC option over
VRT. Connectivity, easier payment options, set schedules, and
overall familiarity are top reasons given for choosing the GRTC
option.
Next Steps
Meet with VDRPT and GRTC
to discuss potential service,
including ridership goals
• Work with GRTC to make
necessary capital
improvements (bus shelters,
signage, etc.)
Work with VDOTto improve
pedestrian crossings at key
locations
• Develop marketing plan with
GRTC and Communications
and Media
Launch service in Spring 2020
tallll m.W:t
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 1 of 1
AGENDA
Meeting Date: May 22, 2019 Item Number: 4.A.
Subiect:
District Improvement Funds (DIF) Monthly Report
County Administrator's Comments:
County Administrator:
Board Action Requested:
Accept the attached District Improvement Funds (DIF) Monthly Report.
Summary of Information:
The attached report details approved
Acceptance of the report will serve
funds for the proposed uses as listed.
Preparer: Meghan Coates
and proposed uses of DIF for FY2019.
as approval for staff to expend DIF
Title: Director of Budget and Management
Attachments: 0 Yes F1 No
CHESTERFIELD COUNTY
�!RGXN�A
Monthly Report on District Improvement Funds
Report Date: May 22, 2019
Prepared By: Budget and Management
The County annually budgets $33,500 in discretionary funds, referred to as District Improvement Funds
(DIF), for each of the five magisterial districts that are used to improve the quality of life in each district.
The DIF allocations can be used for public improvements, purchase of county -owned equipment, public
events or programs, public school programs, and other legally allowable expenses. In addition, if funds
remain in DIF accounts at the end of each fiscal year, up to $37,500 may be reserved per district at year-
end to be utilized in a future year. With approval of this report, the Board consents to the use of available
reserve balance, if needed.
This report shows the cumulative use of District Improvement Funds for FY2019 as well as the current
funding available for each district. Requests to use funds for the current month are detailed below and
listed as a proposed use on the summary chart for that district. Upon Board of Supervisors acceptance of
this report each month, staff will execute proposed DIF requests.
There are four DIF uses proposed this month. Acceptance of this report by the Board constitutes Board
approval of this request.
May 2019 Requests:
• Transfer up to $2,000 from the Dale District Improvement Fund to the School Board to purchase
audio equipment for Beulah Elementary School's Music Resource classroom and cafetorium
complex. The County can give money to the School Board to purchase capital equipment to be
owned by the School Board. The audio equipment will be owned by the School Board and will
become a part of the School Board's inventory of property. The purchase must be made by the
School Board in accordance with the Virginia Public Procurement Act and County purchasing
policies.
• Transfer up to $26,345 from the Clover Hill District Improvement Fund to the Community
Enhancement department to purchase and plant thirty-three (33) Yoshino Cherry trees and Vitex
Chaste or similar trees in the medians on Courthouse Road. The requested funds will be used to
purchase the trees, mulch, stakes and support tying for the trees. The County may use public funds
for landscaping medians within public road rights-of-way.
• Transfer up to $1,615 from the Clover Hill District Improvement Fund to the School Board to
purchase classroom sets of novels to be shared by the 4th grade teachers at Evergreen Elementary
School for novel studies. The County can give money to the School Board to purchase capital
equipment to be owned by the School Board. The novels will be owned by the School Board and
will become a part of the School Board's inventory of property. The purchase must be made by the
School Board in accordance with the Virginia Public Procurement Act and County purchasing
policies.
11 Page DIF Report 5/22/2019
• Transfer up to $5,000 ($2,500 each from the Dale and Matoaca District Improvement Funds) to
Chesterfield County Administration for the Virginia State University Foundation Scholarship
Program. The funds will be given to Virginia State University to provide a scholarship for a
Chesterfield County student. Virginia State has pledged to raise additional monies from corporate
sponsors. Section 23-3.1 of the Code of Virginia, 1950, as amended, permits the Board and
County Administration to make this donation to Virginia State since it is a state-owned institution
of higher learning.
DIF Balances To Date:
Bermuda — Current Balance $28.481.14 (FY19 fundina plus available reserves)
Request Date
Use
Amount
9/26/2018
Veteran's Day Ceremony
$648.06
9/26/2018
Chester Kiwanis Club Christmas parade
$1,900.00
9/26/2018
ChesterFest
$996.80
9/26/2018
Lucy Corr bus
$3,000.00
9/26/2018
Eppington Plantation Celebration
$500.00
2/27/2019
Appomattox Regional Governor's School post -prom celebration
$100.00
3/27/2019
Thomas Dale High School new band uniforms
$10,000.00
3/27/2019
Falling Creek Ironworks Celebration
$500.00
3/27/2019
Total FY2019 Bermuda uses
$17,644.86
Clover Hill — Current Balance $3.557.87 (FY19 funding plus available reserves)
Request Date
Use
Amount
9/26/2018
Lucy Corr bus
$3,000.00
9/26/2018
Eppington Plantation Celebration
$500.00
10/24/2018
Courthouse Road trees
$23,082.13
10/24/2018
"Watch for Children" signs
$2,000.00
2/27/2019
Swift Creek Elementary School rock wall
$4,800.00
2/27/2019
Monocan High School post -prom celebration
$1,000.00
2/27/2019
Clover Hill High School post -prom celebration
$1,000.00
2/27/2019
Appomattox Regional Governor's School post -prom celebration
$100.00
3/27/2019
Gordon Elementary School K-5 Lucy Calkins study kits
$1,683.00
3/27/2019
Falling Creek Ironworks Celebration
$500.00
4/24/2019
LaPrade Library trees for an Arbor Day community event
$1,817.00
Proposed
Courthouse Road trees
$26,345.00
Proposed
Evergreen Elementary School classroom novel sets for 4th grade
$1,615.00
Total FY2019 Clover Hill uses
$67,442.13
2 1 P a g e DIF Report 5/22/2019
Dale — Current Balance $32,551.82 (FY19 funding plus available reserves)
Request Date
Use
Amount
9/26/2018
Jacobs Road Elementary School beautification project
$1,150.00
9/26/2018
Lucy Corr bus
$3,000.00
9/26/2018
Eppington Plantation Celebration
$500.00
10/24/2018
Salem Elementary School walkie talkies
$1,725.00
2/27/2019
Lloyd C. Bird High School MakerSpace
$2,000.00
2/27/2019
Matoaca High School post -prom celebration
$500.00
2/27/2019
Appomattox Regional Governor's School post -prom celebration
$100.00
2/27/2019
Ashley Forest subdivision streetlights
$1,308.91
3/27/2019
Falling Creek Elementary School WhiteBox Learning STEM system
$1,000.00
3/27/2019
Falling Creek Ironworks Celebration
$500.00
4/24/2019
Meadowbrook High School discus cage net
$700.00
4/24/2019
Ironbridge Park scoreboard
$4,965.00
4/24/2019
Ridgedale Parkway trees
$16,499.27
Proposed
Beulah Elementary School audio equipment
$2,000.00
Proposed
Virginia State University Foundation scholarships
$2,500.00
Total FY2019 Dale uses
$38,448.18
Matoaca — Current Balance $47,845.26 (FY19 funding plus available reserves)
Request Date
Use
Amount
9/26/2018
Woolridge Elementary School marquee
$2,500.00
9/26/2018
Alberta Smith Elementary School STEAM program
$1,000.00
9/26/2018
Lucy Corr bus
$3,000.00
9/26/2018
Deodora Drive streetlights
$1,217.22
9/26/2018
Matoaca Elementary School Chromebooks
$2,100.00
9/26/2018
Eppington Plantation Celebration
$1,000.00
10/24/2018
Virginia State University homecoming parking signs
$800.00
11/14/2018
Grange Hall Elementary School scoreboard
$3,000.00
12/12/2018
Bailey's Grove subdivision streetlights
$1,737.52
2/27/2019
Cosby High School post -prom celebration
$1,000.00
2/27/2019
Matoaca High School post -prom celebration
$500.00
2/27/2019
Appomattox Regional Governor's School post -prom celebration
$100.00
3/27/2019
Woolridge Elementary School Literacy Intervention System
$2,200.00
3/27/2019
Falling Creek Ironworks Celebration
$500.00
Proposed
Virginia State University Foundation scholarships
$2,500.00
Total FY2019 Matoaca uses
$23,154.74
G C 1310
3 1 P a g e DIF Report 5/22/2019
Midlothian — Current Balance $55,649.05 (FY19 funding plus available reserves)
Request Date
Use
Amount
9/26/2018
Midlothian Day Festival
$2,100.00
9/26/2018
Lucy Corr bus
$3,000.00
9/26/2018
Eppington Plantation Celebration
$500.00
2/27/2019
James River High School gym floor repairs
$5,000.00
2/27/2019
Midlothian High School post -prom celebration
$1,000.00
2/27/2019
Appomattox Regional Governor's School post -prom celebration
$100.00
2/27/2019
Andersons Forge subdivision streetlights
$1,620.95
3/27/2019
Falling Creek Ironworks Celebration
$500.00
4/24/2019
Bon Air Historical Society's Victorian Day parade
$1,530.00
Total FY2019 Midlothian uses
$15,350.95
4 1 P a g e DIF Report 5/22/2019
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Meeting Date: May 22, 2019 Item Number: 6.
Subiect:
Closed Session
County Administrator's Comments:
County Administrator:
Board Action RequestE
Summary of Information:
Page 1 of 1
Closed session pursuant to § 2.2-3711(A) (5), Code of Virginia, 1950, as
amended, to discuss prospective businesses or industries or the expansion of
an existing businesses or industries in the County where no previous
announcement has been made of the businesses, or industries' interest in
locating or expanding their facilities in the County.
Preparer: Jeffrey L. Mincks
Attachments: 1:1 Yes 0 No
Title: County Attorney
0425:115025.1
# cv3#o�S%1,"z
601F 1*11491111=110 v
BUA_RU_'#VF_b-11_rLK, "I'S&Z
AGENDA
Page 1 of I
Meeting Date: May 22, 2019 Item Number: 10.A.
Subiect:
Update on the Baxter Perkinson Center for the Arts by the Economic
Development Authority of Chesterfield County
County Administrator's Comments:
County Administrator:
Board Action Requested:
No action requested.
Summary of Information:
Director of Economic Development will introduce Mr. Mike Laing, of ECI
Construction Manager for the EDA and Mr. Scott Cryer, AIA of the DLR Group,
Project Architect to give the Board an update on the Art Center Project.
Preparer
Garrett Hart
Attachments: 0 Yes
Title: Director, Economic Development
F-1 No
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 1 of 1
AGENDA
Meeting Date: May 22, 2019 Item Number: 12.A.
Subject:
Recognition of Older Americans Month Student Essay Contest Winners
County Administrator's Comments:
County Administrator:
Board Action Requested:
Recognition of essay contest winners.
Summary of Information:
Older Americans Month is observed in Chesterfield County, the Commonwealth
of Virginia and the nation in May to show our appreciation for the older
adults in our community. The older Americans Month theme for this year -
Connect, Create, Contribute, encourages older adults and their communities
to Connect with friends, family, and services that support participation;
Create by engaging in activities that promote learning, health, and personal
enrichment; & Contribute time, talent, and life experience to benefit others.
In celebration of Older Americans Month, the Board is asked to recognize the
students from local elementary schools who are the winners of the older
Americans Month Student Essay Contest, sponsored by the office of Aging
Disability Services.
Preparer: Debra Preston
Attachments:
Title- Mana Aging ging & Disability Services
❑ Yes 0 No
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 1 of 1
AGENDA
Meeting Date: May 22, 2019 Item Number: 12.B.
Subiect:
Resolution Naming the Chesterfield -Colonial Heights Child Advocacy Center
in Honor of The Honorable Bonnie C. Davis
County Administrator's Comments:
County Administrator:
Board Action Requested:
The Board of Supervisors is requesting the Chesterfield -Colonial Heights
Child Advocacy Center be named The Davis Child Advocacy Center.
Summary of Information:
The attached resolution recognizes Judge Davis' commitment and dedication
to create a Child Advocacy Center in Chesterfield County. Through her
support and perseverance, the center opened in January 2018. Since that
time, more than 330 youth and their families have received services at the
center. As the result of Judge Davis' vision, guidance, care and concern
for children of all ages, the center became a reality. It serves as a
place where abused children will be treated with dignity and respect as
they receive the support needed to recover.
Preparer: Sarah C. Snead
Attachments: 0 Yes
Title: Deputy County Administrator
1-1 No
110., c � _� o
NAMING THE CHILD ADVOCACY CENTER FOR THE HONORABLE BONNIE C. DAVIS
WHEREAS, The Honorable Bonnie C. Davis was born in Petersburg,
Virginia and raised in Ettrick, Virginia, and in 1971, graduated from
Longwood College; and
WHEREAS, Judge Davis taught at Salem Church Junior High School in
Chesterfield County for six years; and
WHEREAS, Judge Davis attended law school at the University of
Richmond and graduated with her Juris Doctor degree in 1980; and
WHEREAS, in 1983, Judge Davis became an Assistant Commonwealth's
Attorney for Chesterfield County Juvenile and Domestic Relations District
Court, prosecuting cases in both the Juvenile and Circuit Courts until
1993; and
WHEREAS, in 1993, Judge Davis was appointed as the first female judge
in Chesterfield County with her election to the 12th District Juvenile and
Domestic Relations District Court; and
WHEREAS, from 1998-2002, Judge Davis served as a member of the State
Advisory Committee for Court Appointed Special Advocates for Children
(CASA) and the Children's Justice Act, and also served as a member of the
Advisory Board for Chesterfield CASA from 1998-2005; and
WHEREAS, she co-authored a pamphlet to help juvenile defendants and
their parents better understand the procedure in Juvenile Court criminal
cases; consulted in the Virginia Department of Children's handbook titled,
Step by Step Through the Juvenile Justice System in Virginia; and was an
Instructor at the Child Sexual Abuse Training for Professionals, sponsored
by the Chesterfield -Colonial Heights Multidisciplinary Team on Child
Abuse/Neglect; and
WHEREAS, upon her retirement in 2016, Judge Davis was recognized for
39 years of service to Chesterfield County including serving as a chief
judge for the Juvenile and Domestic Relations District Court for multiple
terms; and
WHEREAS, for her entire career, Judge Davis was dedicated to helping
the youth of Chesterfield County and the City of Colonial Heights; and
WHEREAS, Judge Davis had the vision for many years for a Child
Advocacy Center for Chesterfield County and the City of Colonial Heights
that became a reality in January 2018; and
WHEREAS, Judge Davis was a tireless advocate, devoting many hours to
championing the creation of the center, which is a child- and family -
friendly location where community professionals come together to help
children who have reported sexual assault or serious physical injury; and
U 3 "
WHEREAS, at the center, joint investigations are conducted by
specially trained investigators from Social Services and the Police
Department, while forensic interviews are primarily conducted by the Child
Advocacy Center Forensic Interviewer, as the staff at the Child Advocacy
Center meets with the family, providing referrals to appropriate services
and advocacy for the children and their supportive caregivers; and
WHEREAS, a multidisciplinary team of collaborative partners reviews
all cases to ensure families receive high-quality services that meet best
practice standards, including Police and Social Services, as well as the
Commonwealth Attorney's Office, Victim/Witness Assistance Program, the
Community Services Board and Bon Secours Forensic Nurses Program; and
WHEREAS, an important benefit of the center is an increased
effectiveness in prosecuting the abusers, while at the same time ensuring
that children get the ongoing mental health support needed to reduce the
trauma and assist in their recovery; and
WHEREAS, the Child Advocacy Center provides numerous services,
including child forensic interviews, referrals for trauma -focused mental
health treatment and medical services, victim advocacy, multidisciplinary
case review, and case management and tracking, including courtesy
interviews for more than 10 jurisdictions and other agencies; and
WHEREAS, more than 330 children and teens have been served at the
center since opening in 2018; and
WHEREAS, Judge Davis has faithfully supported the Child Advocacy
Center through donations of photography and other gifts that make the
center a welcoming venue; and
WHEREAS, the center is a positive legacy, making a difference in the
lives of children and their families during a time of crisis; and
WHEREAS, Judge Davis' is to be commended for her many accomplishments
and contributions that demonstrate her devotion to the youth of
Chesterfield County and Colonial Heights.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of
Supervisors, this 22nd day of May 2019, publicly recognizes and expresses
appreciation for the untiring efforts of The Honorable Bonnie C. Davis on
behalf of the youth of Chesterfield County hereby names the center in her
honor as The Davis Child Advocacy Center.
AND, BE IT FURTHER RESOLVED that a copy of this resolution be
presented to Judge Davis and that this resolution be permanently recorded
among the papers of this Board of Supervisors of Chesterfield County,
Virginia.
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 1 of 1
AGENDA
Meeting Date: May 22, 2019 Item Number: 12.C.
Subiect:
Recognizing the 2019 Winners of the Miss Chesterfield Scholarship
Competition
County Administrator's Comments:
County Administrator:
Board Action Requested:
Ms. Jaeckle requests that the Board adopt the attached resolution
recognizing the 2019 Miss Chesterfield Scholarship Competition winners.
Summary of Information:
The Miss Chesterfield Scholarship organization, Inc., provides young women
with opportunities to serve their communities, develop presentation skills,
charm, grace and poise, and earn scholarships that can help them to achieve
success in their chosen career fields.
Preparer: Janice Blakley
Attachments: 0 Yes F No
Title: Clerk to Board of Supervisors
CC
u, ) 0 —1, 9
RECOGNIZING THE 2019 MISS CHESTERFIELD
SCHOLARSHIP COMPETITION WINNERS
WHEREAS, the Miss Chesterfield Scholarship Organization, Inc. is a
non-profit organization that serves outstanding young women; and
WHEREAS, the Miss Chesterfield Scholarship Organization conducts the
Miss Chesterfield Scholarship Competition, which is a preliminary
competition to the Miss Virginia Scholarship and Miss America
competitions; and
WHEREAS, the Miss America Organization is one of the nation's
leading achievement programs and the world's largest provider of
scholarship assistance for young women; and
WHEREAS, the Miss Chesterfield Scholarship organization provides
young women with opportunities that can lead to scholarship assistance to
help prepare them for successful careers; and
WHEREAS, the Miss America organization and its state and local
organizations provide millions of dollars in cash and scholarship
assistance annually; and
WHEREAS, the Miss America organization also has partnered with
Children's miracle Network to raise funds and awareness for children's
hospitals throughout the United States; and
WHEREAS, the Miss Chesterfield Scholarship Organization provides
girls 4 to 9 years old an opportunity to participate in a non-competitive
Princess program that includes group community service activities; and
WHEREAS, Miss Chesterfield goes on to compete in the Miss Virginia
Scholarship Competition, which is a preliminary competition to the Miss
America competition; and
WHEREAS, the Miss Chesterfield outstanding Teen advances to compete
in the Miss Virginia's Outstanding Teen competition, which is a
preliminary competition to Miss America's Outstanding Teen Competition;
and
WHEREAS, in these activities, young women develop presentation
skills, poise, charm and grace while having the opportunity to provide
community service.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of
Supervisors, this 22nd day of May 2019, publicly recognizes the important
contributions of the Miss Chesterfield Scholarship Organization,
Incorporated to the development of young women and to their future
success, and congratulates the 2019 pageant winners: Miss Chesterfield,
Alexis Johnson; Miss Chesterfield's Outstanding Teen, Kallie Parrish; and
Miss Chesterfield's Princesses, Madison Walker, and Makayla Barco.
AND, BE IT FURTHER RESOLVED
presented to the winners of this
resolution be permanently recorded
Supervisors of Chesterfield County,
that a copy of this resolution be
year's competition and that this
among the papers of this Board of
Virginia.
E a 0 •
1:19YAND1101 01111:1
444 ,: 10
Page 1 of 1
Meeting Date: May 22, 2019 Item Number: 12.D.
Subiect:
Resolution Recognizing Ms. Delores Murray Glascoe,
Utilities Department, Upon Her Retirement
County Administrator's Comments:
County Administrator:
Board Action Requested:
Adoption of the attached resolution.
Summary of Information:
Chesterfield County
Ms. Delores Murray Glascoe retired from the Utilities Department on April 1,
2019, after providing over 26 years of service to the citizens of
Chesterfield County.
Preparer: George B. Haves, P.E.
Attachments: 0 Yes 1-1 No
Title: Director of Utilities
rZ
RECOGNIZING MS. DELORES MURRAY GLASCOE UPON HER RETIREMENT
WHEREAS, Ms. Delores Murray Glascoe retired from the Chesterfield County
Utilities Department on April 1, 2019; and
WHEREAS, Ms. Glascoe began her public service career with the
Chesterfield County Utilities Department on November 9, 1992, as a customer
service representative who was responsible for answering inbound calls from
customers, handling customers, incoming requests to open or close utility
accounts, providing information about services, entering service orders in
the customer information system, transferring calls with complex inquiries
to management for follow-up, and researching billing issues; and
WHEREAS, Ms. Glascoe held the position of customer service
representative until her retirement, and during that time, she assured all
customers' needs were served in an expeditious, courteous, effective and
prompt manner; and
WHEREAS, as a customer service representative she recommended process
improvements, researched misapplied payments, resolved customer support
related issues, provided customers with proper solutions, and processed
applications, forms and requests; and
WHEREAS, Ms. Glascoe received complimentary emails, letters, and calls
from customers regarding the excellent customer service that she provided to
them; and
WHEREAS, Ms. Glascoe received recognition from supervisors for
teamwork, using good judgment when talking to customers, resolving customer
issues, resolving billing questions, and providing customers with proper
solutions; and
WHEREAS, Ms. Glascoe has been an asset to the Utilities Department
because of her dedication to customer service, her high degree of integrity,
her motivation to meet challenges and her participation on numerous process
action teams that improved the call center and customer service processes;
and
WHEREAS, Ms. Glascoe has passed on her significant knowledge and
mentored other employees in the Billing and Customer Service Section to help
improve their skills and encourage them to be successful in helping
customers; and
WHEREAS, Ms. Glascoe has been a dependable and dedicated employee with
an exemplary work ethic and strong customer- service skills that exceeded
expectations; and
WHEREAS, Ms. Glascoe remained flexible and positive in an ever-changing
customer service environment which management recognized and appreciated;
and
WHEREAS, Ms. Glascoe was committed to supporting excellence in local
government and exhibited knowledge, pride, and quality in the work she has
performed at the Utilities Department.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of
Supervisors, this 22nd day of May 2019, publicly recognizes Ms. Delores
Murray Glascoe and extends on behalf of its members and the citizens of
Chesterfield County appreciation for her more than 26 years of service to
the county.
AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented
to Ms. Glascoe and that this resolution be permanently recorded among the
papers of the Board of Supervisors of Chesterfield County, Virginia.
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: May 22, 2019 Item Number: 12.E.
Subject:
Resolution Recognizing Ms. Sheila M. Mosby, Senior Automation Analyst,
Department of Human Resources, Upon Her Retirement
County Administrator's Comments:
County Administrator:
Board Action Requested:
Adoption of attached resolution.
Summary of Information:
Ms. Sheila M. Mosby will retire from the Department of Human Resources on
June 1, 2019, after providing over 34 years of service to the citizens of
Chesterfield County.
Preparer: Mary Martin Selby Title: Director of Human Resources
Attachments: Yes FI No
-A
RECOGNIZING MS. SHEILA MOSBY UPON HER RETIREMENT
WHEREAS, Ms. Sheila M. Mosby will retire from the Chesterfield County
Department of Human Resources on June 1, 2019, after devotedly serving the
County of Chesterfield and its workforce and citizens for 34 years; and
WHEREAS, Ms. Mosby earned a clerk typist certificate from John Tyler
Community College and began an early career with Chesterfield County in 1984,
as a Clerical Aide, in partnership with the Capital Area Training Consortium,
working in the Department of Mental Health Support Services and the
Department of Human Resources; and
WHEREAS, Ms. Mosby's exemplary performance resulted in her promotion to
Data Entry Operator/Personnel Technician, a reclassification to Senior
Personnel Technician, a promotion to Senior Information Retrieval Specialist,
a promotion to Senior Operations Specialist, a reclassification to Automation
Analyst, and her current position as Senior Automation Analyst; and
WHEREAS, Ms. Mosby was named Human Resources' Employee of the Year in
2008 due to her exemplary work performance, dedication to providing high-
caliber customer service and her consistency in representing the Department
of Human Resources in a professional manner; and
WHEREAS, Ms. Mosby was a key contributor in Human Resources and was
instrumental in implementing automation systems to streamline Human
Resources' processes, including legacy systems, known as HR/Server and
Training Register, and the current systems, ONESolution and the NEOGOV
Applicant Online System; and
WHEREAS, Ms. Mosby created, automated and improved numerous Human
Resources' processes and procedures that positively impacted county
employees; and
WHEREAS, Ms. Mosby actively served on teams and committees that had a
positive impact on community relations, including the Black History Month
Celebration Committee and the United Way Campaign Committee, and her
knowledge and expertise proved invaluable as Ms. Mosby also served on
numerous internal Human Resources Department teams and committees tasked with
improvement of Human Resources' services for county leaders and employees;
and
WHEREAS, Ms. Mosby has also shared her personal talents with us over the
years, including her love of baking and her singing talent, evidenced at the
2000 State of the County celebration where Ms. Mosby sang God Bless America,
that garnered positive compliments from employees and county leaders; and
WHEREAS, more than anything else, Ms. Mosby has been a committed Human
Resources professional, loyal friend to many in the county and the community,
a faithful steward in her church ministries, a loving daughter and sister,
whose patience, kindness and devotion endures and leaves a legacy; and
WHEREAS, the Department of Human Resources recognizes Ms. Mosby as a
valued member of the county's Human Resources Department and congratulates
her on her retirement and wishes her all the best in her future endeavors.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of
Supervisors, this 22nd day of May 2019, publicly recognizes the contributions
of Ms. Sheila M. Mosby, expresses appreciation on behalf of all employees and
citizens for her service to the county and congratulates her upon her
retirement.
AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented
to Ms. Mosby and that this resolution be permanently recorded among the
papers of this Board of Supervisors of Chesterfield County, Virginia.
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: May 22, 2019 Item Number: 12.F.
Subject:
Resolution Recognizing Ms. Deborah Orpin Burcham, Department of Mental
Health Support Services for Her Service to Chesterfield County
County Administrator's Comments:
County Administrator:
Board Action Requested:
Adoption of the attached resolution.
Summary of Information:
Ms. Burcham is retiring from the Department of Mental Health Support
Services on July 1, 2019, after providing over 10 years of service to the
citizens of Chesterfield County.
Preparer: Sarah C. Snead Title: Deputy County Administrator, Human Services
Attachments: 0 Yes 1-1 No
RECOGNIZING MS. DEBORAH O. BURCHAM FOR HER SERVICE TO CHESTERFIELD COUNTY
WHEREAS, Ms. Deborah Orpin Burcham was hired as the Executive Director
of Chesterfield Community Services Board (CSB) in January 2009; and
WHEREAS, Ms. Burcham provided leadership for the Community Services
Board keeping them abreast of local, state and national issues, holding
work sessions annually, and routinely meeting with members of the CSB and
the state legislators to discuss issues faced by the citizens of
Chesterfield related to mental health, substance use disorders and
developmental disabilities; and
WHEREAS, Ms. Burcham implemented a new electronic health record system
in November 2010 that improved efficiencies across all program areas and
improved data reporting to the Department of Behavioral Health and
Developmental Services (DBHDS); and
WHEREAS, in collaboration with Police, Sheriff and Fire/EMS, Ms.
Burcham developed the Crisis Intervention Team (CIT) initiative leading to
CIT training classes being held six times per year with hundreds of public
safety and first responders and developed a partnership with the Richmond
Behavioral Health Authority to open a Crisis Triage Center; and
WHEREAS, as Chair of the Services Development Committee of the
Virginia Association of Community Services Boards (VACSB) , Ms. Burcham
facilitated a team that developed a crisis response system model for
individuals with intellectual disabilities that could be implemented
statewide; and
WHEREAS, Ms. Burcham played a major leadership role representing CSBs
in preparing for the managed care environment including developing
contracts with the managed care organizations, negotiating rates of
reimbursement for the services, and negotiating and providing required
trainings for staff; and
WHEREAS, working closely with the CSB, the Board of Supervisors and
Capital Projects, Ms. Burcham led the initiative to design and build
Galloway Place, a 12 -bed ICF -ID, which opened in July 2015; and
WHEREAS, in partnership with the Learning and Performance Center and
the agency Leadership Team, Ms. Burcham developed an agency leadership
philosophy which led to the production of an orientation video and ongoing
training for staff on the key leadership traits that staff would like to
see emulated throughout the agency; and
WHEREAS, in an effort to improve access to services and eliminate
waiting lists, Ms. Burcham implemented lobby renovations, same day access,
collaborative documentation, centralized scheduling, psychiatric assessment
clinics and walk-in appointments for psychiatry, which led to these
programs receiving state recognition and being the model for the state to
begin tracking outcomes for SDA STEP -VA; and
WHEREAS, Ms. Burcham worked closely with Chesterfield County, the
County Attorney, Chesterfield Public Schools and Chesterfield Alternatives,
Inc. to provide three build -a -house projects which provided real life work
experience for Chesterfield students in building homes for individuals with
intellectual disabilities; and
WHEREAS, Ms. Burcham led the state and regional initiative for CSBs to
assume responsibility for Developmental Services Case Management, including
negotiating with the Department of Behavioral Health and Developmental
Services and contracting with private providers as required by the
Department of Medical Assistance; and
WHEREAS, Ms. Burcham developed strong relationships with the Sheriff's
Office and the Courts, leading to the creation of the Bridge Program,
securing funding to design and implement mental health services in the
Chesterfield County Jail, and securing funding and a position for a Court
Clinician to identify individuals with mental illness who are coming before
the courts; and
WHEREAS, through a successful collaboration with Anthem, Ms. Burcham
obtained a registered nurse for the Psychosocial Rehabilitation Services
team, to implement the integration of physical and behavioral health
services, which has led to positive outcomes for those with serious mental
illness and will be the model to use with other populations; and
WHEREAS, Ms. Burcham was successful in presenting a proposal to the
Commissioner and DBHDS Senior Leadership and obtained an agreement for
Emergency Services staff credentialing and certification; and
WHEREAS, Ms. Burcham worked with the Community Services Board, Budget
and Management, and the Board of Supervisors to create the Special Revenue
Fund for the CSB; and
WHEREAS, Ms. Burcham worked with Capital Projects Management and the
vendor to replace the HVAC system throughout the Rogers building resulting
in over 400 staff moves within and out of the building without interruption
to services; and
WHEREAS, Ms. Burcham, facilitated the Heroin/Opioid Steering Committee
and served on the team to create a regional website OpioidSolutionsRVA.com
and successful regional awareness campaign; and
WHEREAS, Ms. Burcham was appointed by Governor McDonnell to serve on
the Public Guardian and Conservator Advisory Board from 2011-2014; and
WHEREAS, Ms. Burcham served in various Virginia Association of
Community Services Boards (VACSB) roles including membership on the Board
of Directors, Chair, Vice Chair and 2nd Vice Chair of the Executive
Directors Forum, Co -Chair of the Quality and Outcomes Committee, Co -Chair
of the Development Disabilities Case Management Committee, Chair of the
Services Development Committee, and membership on the Part C Leadership
Committee; and
WHEREAS, Ms. Burcham was a graduate of the Leadership Metro Richmond
Class of 2011 and participated on the Chesterfield Criminal Justice Board,
the Wounded Warrior Advisory Board and the Information Technology Steering
Committee; and
WHEREAS, Ms. Burcham has been a tireless advocate for persons with
disabilities and will be sorely missed by colleagues, staff, consumers and
families.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of
Supervisors, this 22nd day of May 2019, publicly recognizes the outstanding
contributions of Ms. Debbie Orpin Burcham and extends appreciation, on
behalf of its members and the citizens of Chesterfield County, for more
than 10 years of dedicated service, congratulations upon her retirement,
and best wishes for a long, happy and healthy retirement.
AND, BE IT FUTHER RESOLVED that a copy of this resolution be presented
to Ms. Burcham and that this resolution be permanently recorded among the
papers of this Board of Supervisors of Chesterfield County, Virginia.
'I-0
Meeting Date: May 22, 2019 Item Number: 13.A.1.
Subject:
Nomination/Appointment to the Health Center Commission for the County of
Chesterfield (HCC)
County Administrator's Comments:
County Administrator:
Board Action Requested:
Nomination/appointment of a member to the Health Center Commission.
Summary of Information:
The Health Center Commission for the County of Chesterfield (HCC) governs and
oversees the operations of Lucy Corr. Sarah C. Snead, Deputy County
Administrator for Human Services, serves as an ex -officio member -advisor to
the HCC.
Mr. Jeremy Gray recently resigned from the HCC, creating a vacancy on the
commission. Dr. Ajit Singh submitted an application for consideration to
fill the vacancy. After review of his application, Board members concur with
the nomination/appointment of Dr. Singh to serve as an At -Large Commissioner
to complete the unfinished term of Mr. Gray. The appointment is effective
immediately and will expire on June 30, 2021.
Under the existing Rules of Procedure, appointments to boards and committees
may be nominated and appointed at the same meeting. Nominees are voted on in
the order in which they are nominated.
Preparer: Sarah C. Snead Title: Deputy County Administrator, Human Services
Attachments: El 0
Yes No #;{,
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page I of 1
Meeting Date: May 22, 2019 Item Number: 13.113.1.a.1.
Subiect:
Resolution Recognizing Captain Anthony D. Dowdy, Sheriff's Office, Upon His
Retirement
County Administrator's Comments:
County Administrator:
Board Action Requested:
Adoption of the attached resolution.
Summary of Information:
Captain Anthony D. Dowdy will retire on July 1, 2019, after 29 years of
service to Chesterfield County.
Preparer: Karl S. Leonard
Attachments: 0 Yes
F-1 No
Title: Sheriff
4-1
RECOGNIZING CAPTAIN ANTHONY D. "TONY" DOWDY
UPON HIS RETIREMENT
WHEREAS, Captain Anthony D. "Tony" Dowdy has faithfully served
Chesterfield County for over 29 years; and
WHEREAS, Captain Dowdy was hired on April 16, 1990, and was assigned to
the Correctional Services Bureau; and
WHEREAS, Captain Dowdy joined the Chesterfield County Sheriff's Office as
a deputy under Sheriff Walter Minton, and faithfully served Walter Minton,
Clarence G. Williams, Jr., Dennis S. Proffitt; and current Sheriff Karl S.
Leonard; and
WHEREAS, Captain Dowdy has served as a Deputy in the Jail Security,
Classification, Civil Process, Court Security and Logistics Units throughout
his career; and while serving in the Civil Process unit; and
WHEREAS, Captain Dowdy received the Meritorious Service Award for his
actions that led to arrest of individuals involved in a bank robbery; and
WHEREAS, Captain Dowdy has served as a Corporal in the Jail Security
Division; and
WHEREAS, Captain Dowdy has served as a Sergeant in the Jail Security
Division and Court Services Divisions; and
WHEREAS, Captain Dowdy has served as a Lieutenant in the Jail Security
Division, Courts Division and Professional Standards Division as the Training
Academy Director; and
WHEREAS, Captain Dowdy has served as the Jail Security Division Commander
and the Support Services Division Commander; and
WHEREAS, through the years, Captain Dowdy has supported Chesterfield
County, the Sheriff's Office and the citizens of the county through
participation in events and special assignments, including Special Olympics,
Inmate Outreach, Board of Supervisors Security, Assistant Commander and
Commander for the Sheriff's Office Special Operations Response Team; and
WHEREAS, Captain Dowdy trained, mentored and developed countless
subordinates in all operational areas of the Sheriff's Office; his expertise in
the Civil Process Unit was without comparison, and his knowledge and
experiences were sought throughout his career; and
WHEREAS, Captain Dowdy has earned several awards and letters of
appreciation throughout his career.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of
Supervisors recognizes the outstanding contributions of Captain Anthony D.
"Tony" Dowdy, expresses the appreciation of all residents for his service to
Chesterfield County and extends appreciation for his dedicated service to the
county and congratulations upon his retirement, as well as best wishes for a
long and happy retirement.
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page I of 1
Meeting Date: May 22, 2019 Item Number: 13.B.1.a.2.
Subject:
Resolution Recognizing Lieutenant Scott L. Ward, Fire and Emergency Medical
Services Department, Upon His Retirement
County Administrator's Comments:
County Administrator:
Board Action Requested:
Adoption of the attached resolution.
Summary of Information:
Lieutenant Scott L. Ward retired from the Fire and Emergency Medical
Services Department on May 1, 2019, after providing 25 years of service to
the citizens of Chesterfield County.
Preparer: Edward L. Senter, Jr. Title: Fire Chief
Attachments: 0 Yes F-1 No
RECOGNIZING LIEUTENANT SCOTT L. WARD
UPON HIS RETIREMENT
WHEREAS, Lieutenant Scott L. Ward retired from the Chesterfield Fire
and Emergency Medical Services Department, Chesterfield County, on May 1,
2019; and
WHEREAS, Lieutenant Ward faithfully served the citizens of
Chesterfield County for 25 years as a firefighter and officer; and
WHEREAS, Lieutenant Ward began his career with Chesterfield County
in 1994 as a member of Recruit School #24 and served as a firefighter at
the Manchester, Clover Hill, Matoaca, Buford, Wagstaff, Dale, Swift Creek,
and Centralia Fire and EMS Stations, as well as a flight paramedic on Med-
Flight; and
WHEREAS, Lieutenant Ward was promoted to lieutenant in January 2016,
and served at the Clover Hill, Matoaca, and Phillips Fire and EMS Stations;
and
WHEREAS, Lieutenant Ward served as a Nationally Registered Paramedic,
Rapid Sequence Intubation Paramedic, Flight Paramedic, and as an Advanced
Life Support Field Training officer; and
WHEREAS, Lieutenant Ward served as an alternate Tactical Safety
Officer for the Safety Unit; and
WHEREAS, Lieutenant Ward served as a member of the Dive Team for 12
years; and
WHEREAS, Lieutenant Ward served as a member of the Tactical Medical
Team for 17 years; and
WHEREAS, Lieutenant Ward received multiple Unit Citations and Unit
Lifesave Awards for excellent teamwork during emergency responses
throughout his tenure; and
WHEREAS, Lieutenant Ward was awarded the Medal of Valor from the
Greater Richmond Merchants Association for his role in rescuing a victim
from rising flood waters during Tropical Storm Gaston in August 2004.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of
Supervisors recognizes the contributions of Lieutenant Scott L. Ward,
expresses the appreciation of all citizens for his service to the county,
and extends their appreciation for his dedicated service and
congratulations upon his retirement.
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: May 22, 2019 Item Number: 13.113.1.a.3.
Subject:
Resolution Recognizing Lieutenant David W. Frayser, Fire and Emergency
Medical Services Department, Upon His Retirement
County Administrator's Comments:
County Administrator:
Board Action Requested:
Adoption of the attached resolution.
Summary of Information:
Lieutenant David W. Frayser will retire from the Fire and Emergency Medical
Services Department on June 1, 2019, after providing 23 years of service
to the citizens of Chesterfield County.
Preparer: Edward L. Senter, Jr. Title: Fire Chief
Attachments: 0 Yes No
r
RECOGNIZING LIEUTENANT DAVID W. FRAYSER
UPON HIS RETIREMENT
WHEREAS, Lieutenant David W. Frayser will retire from the Fire and
EMS Department, Chesterfield County, on June 1, 2019; and
WHEREAS, Lieutenant Frayser attended Recruit School #26 in 1996 and
has faithfully served the county for 23 years in various assignments as a
firefighter at the Bon Air, Buford, and Midlothian Fire and EMS Stations;
and
WHEREAS, in 1998 Lieutenant Frayser was certified as a Cardiac
Technician, and was part of the initial group of advanced life support
providers for Chesterfield Fire and EMS; and
WHEREAS, in 1999 Lieutenant Frayser continued as an advanced life
support provider and earned the certification of paramedic, which he
maintained through the duration of his career; and
WHEREAS, Lieutenant Frayser was promoted to the rank of lieutenant
on February 26, 2005, and served as a company officer at the Dale,
Courthouse, and Rivers Bend Fire and EMS Stations; and
WHEREAS, in 2009 Lieutenant Frayser received a Lifesave Award and
Unit Citation for providing advanced medical intervention that resulted
in the revival of a patient in cardiac arrest; and
WHEREAS, in 2014 Lieutenant Frayser received a Unit Lifesave Award
for assisting with the care and revival of a patient in cardiac arrest;
and
WHEREAS, Lieutenant Frayser has been highly regarded in his mentoring
and development of several acting and promoted officers, through expansion
in strategy and tactics, leadership, and accountability.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of
Supervisors recognizes the contributions of Lieutenant David W. Frayser,
expresses the appreciation of all citizens for his service to the county,
and extends their appreciation for his dedicated service and
congratulations upon his retirement.
0
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 1 of 1
AGENDA
Meeting Date: May 22, 2019 Item Number: 13.B.1.b.
Subject:
Adoption of Resolution Allowing the Assignment of Existing Water and Sewer
Capacity from Founders Bridge Utility Company, Inc. to Powhatan County
County Administrator's Comments:
County Administrator:_
Board Action Reaueste
Adopt the attached resolution allowing the assignment of existing water
and sewer capacity rights from Founders Bridge Utility Company, Inc. to
Powhatan County and authorize the County Administrator to execute the
necessary documents, in a form acceptable to the County Attorney.
Summary of Information:
Founders Bridge Utility Company, Inc. (FBUC) , which is owned by Gray Land
and Development Company, LLC (Gray) , currently purchases 180,000 gallons
per day (gpd) in water capacity and 135,000 gpd in wastewater capacity
from Chesterfield County to serve a defined area in Powhatan County. The
Powhatan County Board of Supervisors approved a resolution for the
acquisition of the FBUC, which includes assignment of capacity rights. In
accordance with the "Water and Wastewater Contract" between Gray,
Chesterfield County and Powhatan County, the assignment of the contract
from Gray to Powhatan County requires written authorization from
Chesterfield County. Powhatan has requested this authorization as it takes
steps to obtain approval from the State Corporation Commission for the
acquisition.
Recommendation: Staff recommends approval.
Preparer: George Haves, P.E. Title: Director of Utilities
Attachments: Yes No
Of`
CHESTERFIELD COUNTY: At a regular
meeting of the Board of Supervisors, held in the
Public Meeting Room at the Chesterfield
Administration Building on May 22, 2019, at
6:00 pan.
RESOLUTION TO ASSIGN RIGHTS
WHEREAS, Founders Bridge Utility Company, Inc. (FBUC), a Virginia public service corporation,
which is owned by Gray Land and Development Company, LLC (Gray), owns the water and wastewater system
(System) that services the Founders Bridge Subdivision, Bel Crest Subdivision, Bell Bridge Subdivision,
Winterfield Place Phase I and II, and the Independence Golf Course, all of which are located in Powhatan
County; and
WHEREAS, FBUC purchases from Chesterfield County 180,000 gpd in water capacity and 135,000
gpd in wastewater capacity, as set forth in the 2000 "Water and Wastewater Contract" between Gray,
Chesterfield County and Powhatan County, amended in 2003 and 2004 and assigned in 2005; and
WHEREAS, the System is currently maintained and operated by Sydnor Hydro, Inc; and
WHEREAS, Powhatan County desires to purchase the System from FBUC the details of which will be
included in a purchase agreement; and
WHEREAS, Powhatan County and Founders Bridge Utility Company, Inc. must submit a Petition to
the State Corporation Commission for approval of the sale; and
WHEREAS, Chesterfield County shall continue to supply 180,000 gpd. in water capacity and 135,000
gpd in wastewater capacity, as set forth in the contract between Gray, Chesterfield, and Powhatan, and
WHEREAS, Chesterfield has no objection to Gray and FBUC assigning water and wastewater capacity
to Powhatan; and
WHEREAS, this Resolution will serve as Chesterfield County's written approval that Gray and FBUC
may assign these water and wastewater rights; and
WHEREAS, this Resolution shall serve as approval by the Chesterfield Board of Supervisors, in order
for the transaction between Powhatan County and Grey to gain State Corporation Commission approval.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors hereby
resolves to allow FBUC to assign its water and wastewater capacity to Powhatan County to facilitate the sale of
the System to Powhatan County.
Certified By:
Janice Blakley
Clerk of the Board of Supervisors
C-11"1 1 G � 9
VICINITY SKETCH
Founders Bridge Water and Wastewater Service Area in Powhatan
1 inch =250 feet
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 1 of 2
AGENDA
Meeting Date: May 22, 2019 Item Number: 13.13.2.a.
Subiect:
Set Public Hearing to Consider Amending Chapters 5, 10, 13, and 15 of the
Countv Code Related to Fire Protection
County Administrator's Comments:
County Administrator:
Board Action Requested:
The Board is requested to set a public hearing for June 26, 2019 to consider
the attached ordinance amendments to Chapters 5, 10, 13, and 15 of the County
Code.
Summary of Information:
The Virginia Statewide Fire Prevention Code (VSFPC) , which is enforced by
the Fire Marshal's office, is routinely updated by the State. When those
updates are approved, local governments must amend their local ordinances to
be consistent with the most recent version of the VSFPC. The VSFPC provides
that localities may amend state fire protection law to the extent that they
make the law more stringent than the VSFPC. Traditionally, the County has
amended the VSFPC to provide more stringent regulation in such areas as open
burning and fireworks displays.
The State Department of Housing and Community Development promulgated the
most recent changes to the VSFPC, effective October 16, 2018. Accordingly,
the County needs to update its fire prevention ordinance to be consistent
with the changes which have been made by the State and are now in effect.
Preparer: Assistant Chief Keith Chambers Title: Fire Marshal
3123:114540.1(114461.1)
Attachments: 0 Yes FI No # C11 � .,, 003 1
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 2 of 2
AGENDA
The new edition of the VSFPC requires permits for restricted and unrestricted
manufacturing of explosives, which includes binary reactive targets like
Tannerite. The permitting requirements are enforced by Chesterfield Fire and
EMS Department. The attached proposed ordinance makes that substantive change
and other, administrative changes such as renumbering.
The proposed ordinance amendments also contain changes to ensure consistency
with changes to the Code of Virginia, § 15.2-922 which were adopted in 2018
and which changed reference from "smoke detectors" to "smoke alarms" and
omitted a time limitation for compliance.
In addition, the attached proposed ordinance amendments contain amendments
to Chapters 5, 13, and 15 of the County Code to amend ordinance references
to the "fire department" to "fire and EMS department". These administrative
amendments are intended to ensure the code reflects the full name of the
county's Fire and EMS Department.
Staff requests the Board to set a public hearing for June 26, 2019 and to
approve these amendments after the public hearing. The amendments will be
effective immediately upon adoption.
AN ORDINANCE TO AMEND THE CODE OF THE COUNTY
OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING
AND RE-ENACTING SECTIONS 5-7.3, 10-1, 10-2, 10-3, 10-4, 10-6 10-21, 10-22, 10-31, 10-
32, 10-33, 13-71, 15-23, 15-25, 15-26, 15-69, RELATING TO FIRE CODE AMENDMENTS
BE IT ORDAINED by the Board of Supervisors of Chesterfield County:
(1) That Sections 5-7.3, 10-1, 10-2, 10-3, I0-4, 10-6, 10-21, 10-22, 10-31, 10-32, 10-33, 13-
71, 15-23, 15-25, 15-26, 15-69 of the Code of the County of Chested eld, 1997, as amended, is
amended and re-enacted to mead as follows:
Chapter 5
BUILDINGS
W•.
See. 5-7.3. Same—Blighted property defined.
(a) To be blighted, a property must have a building or improvement that, by reason of
dilapidation, obsolescence, overcrowding, faulty arrangement of design, lack of ventilation,
light and sanitary facilities, excessive land coverage, deleterious land use or obsolete layout,
or any combination of these or other factors, is detrimental to the safety, health, morals or
welfare of the community. This definition shall not include farm buildings and structures not
used for residential purposes, located on property with an agricultural zoning classification
where farming operations take place, and used primarily for any of the following uses or
combination thereof:
(1) Storage, handling, production, display, sampling or sale of agricultural, horticultural,
floricultural or silviculturai products produced on the farm;
(2) Sheltering, raising, handling, processing or sale of agricultural animals or agricultural
animal products;
(3) Business or office uses relating to the farm operations;
(4) Use of farm machinery or equipment, or maintenance of storage of vehicles, machinery
or equipment on the farm;
(5) Storage or use of supplies and materials used on the farm; or
(6) Implementation of best management practices associated with farm operations.
(b) In determining whether a property meets the definition of blighted set forth above, the county
may consider any of the following, or other pertinent, factors:
(1) Condemned structure. A structure on the property has been continuously vacant for at
least one year, has been condemned as unfit for human occupancy by the building official
in accordance with the Virginia Uniform Statewide Building Code, but the building
official is unable to find that the criteria for demolition have been met and the owner has
failed to take corrective action as directed by the building official;
3123:114461.1 1
(2) Rat and rodent infestation. There is evidence of rat or rodent infestation or harborages
caused by conditions on the property;
(3) Previous citations. The property has been used or maintained in a condition which has
resulted in the following actions:
a. The owner has been cited on a least three separate occasions because activities or
conditions on the property violate state or county criminal laws, or county ordinances
governing the use or maintenance of property, and those activities or conditions
threaten the public heath health, safety, morals, and welfare of the community; or
b. The owner has refused to abate violations as ordered by the court; or has repeated
conduct for which the owner has been convicted of violating county ordinances in
the past.
(4) Inadequate facilities. The property has inadequate sewage, septic, plumbing, well or
heating facilities;
(5) Potential trespass. If the property is vacant, the owner has failed to take adequate
precautions to prevent the use of the property by trespassers;
(6) Nuisance to children. A potential attractive nuisance to children exists on the property,
including, but not limited to, abandoned wells, basements, excavations, or broken fences;
(7) Fire hazard. Any condition exists on the property that has been specifically identified as
a fire hazard by the fire and EMS department or the building official; and
(8) Substantial dilapidation of buildings or structures as evidenced by either:
a. Structural collapse of either interior or exterior structural elements such as floors,
walls, roofs, porches, decks and similar appendages which do not pose a danger to
the public; or
b. Removal or rotting of exterior siding, roofing or sheathing exposing structural
members to the weather.
Chapter 10
FIRE PROTECTION
ARTICLE I. GENERAL PROVISIONS
Sec. 10-1. Fire prevention code adopted.
Pursuant to Code of Virginia, § 27-98, the county shall enforce the Virginia Statewide Fire
Prevention Code promulgated by the Board of Housing and Community Development of the
Commonwealth pufsuant to Code of Virginia, s 27 98. The provisions of the Virginia Statewide
Fire Prevention Code and chapter 10 of this Code shall be enforced by the fire marshal, or his duly
authorized representative, hereafter referred to as the "fire official", at the direction of the chief of
the county fire and EMS department.
Sec. 10-2. Authority of fire -fighting officials.
3123:114461.1 2
.w�'
While any fire and EMS department or volunteer fire department in the county is in the process
of answering a fire alarm or extinguishing a fire and returning to the station, the fire chief or other
officer in charge at that time shall have the authority to (1) maintain order at the fire or its vicinity;
(2) direct the actions of the firefighters at the fire; (3) keep bystanders or other persons at a safe
distance from the fire and fire equipment; (4) facilitate the speedy movement and operation of fire-
fighting equipment and firefighters and (5) until the arrival of a police officer, direct and control
traffic in person or by deputy and facilitate the movement of traffic. The fire chief or other officer
in charge shall display his firefighter's badge. Notwithstanding any other provision of law, this
authority shall extend to the activation of traffic -control signals designed to facilitate the safe
egress and ingress of fire -fighting equipment at a fire station. Any person or persons refusing to
obey the orders of the fire chief or his deputies or other officer in charge at that time shall be guilty
of a class 4 misdemeanor. The fire chief or other officer in charge shall have the power to make
arrests for violation of the provisions of this section.
Sec. 10-3. Fire prevention code—Amendments, additions and deletions.
The Virginia Statewide Fire Prevention Code is hereby amended and changed pursuant to
Code of Virginia, § 27-97, in the following respects:
Chapter 1. Administration and Enforcement
106.3 Inspections: Delete and substitute 106.3 as follows:
The fire official is authorized to conduct such inspections as are deemed necessary to
determine the extent of compliance with the provisions of this code and to approve reports of
inspection by approved agencies or individuals. All reports of such inspections shall be
prepared and submitted in writing for review and approval. Inspection reports shall be certified
by a responsible officer of such approved agency or by the responsible individual in
accordance with the fire official's written policy. The fire official is authorized to engage such
expert opinion as deemed necessary to report upon unusual, detailed or complex technical
issues subject to the approval of the governing body. The fire official may require the owner
or owner's agent to inspect the owner's property or equipment in accordance with guidelines
approved by the fire official.
106.8 Plans Review and Certificate of Occupancy: Add section 106.8 as follows:
The fire official shall assist the building official in the review of construction plans for
compliance with the fire protection provisions of the Virginia Uniform Statewide Building
Code for all structures and/or facilities, except detached one- and two-family dwellings, prior
to the issuance of a building permit. Furthermore, the fire official shall assist the building
official in performing inspections of new systems and structures prior to the issuance of the
certificate of occupancy.
106.9 Fire Hydrants: Add section 106.9 as follows:
During the site and/or construction plans review process for construction or change in use of
any building or structure, the fire official shall have the authority to require the installation of
fire hydrants as he deems necessary to have water available for fire fighting purposes prior to
the use of combustible materials in construction being commenced on any floor above the first
or ground floor level. Such hydrants shall be accessible to fire fighting apparatus at the time
3123:114461.1 3
they are installed and at all times thereafter. The fire official will determine the need for fire
hydrants based on the use and size of the structure involved and the availability of water in
the area of the property. The number of fire hydrants, their placement and the desired flow
shall be determined by regulations established from nationally recognized standards.
106.10 Authority to Take Photographs: Add section 106.10 as follows:
The fire official or his duly authorized representative is authorized to make sketches and take
photographs to document conditions he observes that he believes are violations of the
provisions of this code. Subsequent to a fire, explosion, or other emergency, photographs may
be taken as are necessary to adequately depict the conditions of the property for the purpose
of investigation. No person shall prevent the fire official from making sketches or taking
photographs.
107.2 9pera�ieHal Permits Permits required: aAdd Table 107.2 as follows:
TABLE 107.2.- OPERATIONAL PERMIT REQUIREMENTS
DESCRIPTION
PERMIT PERMIT INSPECTION
REQUIRED FEE FEE
(yes or no)
Aerosol products. An operational permit is required to
manufacture, store or handle an aggregate quantity of
No
Level 2 or Level 3 aerosol products in excess of 500
pounds (227 kg) net weight.
Amusement buildings. An operational permit is required No
to operate a special amusement building.
Aviation facilities. An operational permit is required to
use a Group H or Group S occupancy for aircraft
servicing or repair and aircraft fuel -servicing vehicles. No
Additional permits required by other sections of this
code include, but are not limited to, hot work, hazardous
materials and flammable or combustible finishes.
Carnivals and fairs. An operational permit is required No
to conduct a carnival or fair.
Cellulose nitrate film. An operational permit is required
to store, handle or use cellulose nitrate film in a Group No
A occupancy.
Combustible dust producing operations. An operational No
permit is required to operate a grain elevator, flour
3123:114461.1 4
starch mill, feed mill, or a plant pulverizing aluminum,
coal, cocoa, magnesium, spices or sugar, or other
operations producing combustible dusts as defined in
Chapter 2.
Combustible fibers. An operational permit is required
for the storage and handling of combustible fibers in
quantities greater than 100 cubic feet (2.8 m-3—). No
Exception: An operational permit is not required for
agricultural storage.
Compressed gas. An operational permit is required for
the storage, use or handling at normal temperature and
pressure (NTP) of compressed gases in excess of the
amounts listed below. No
Exception: Vehicles equipped for and using compressed
gas as a fuel for propelling the vehicle.
PERMIT AMOUNTS FOR COMPRESSED GASES
TYPE OF GAS AMOUNT (cubic ,feet
at NTP)
Corrosive 1200
Flammable (except cryogenic
fluids and liquefied petroleum 200
gases)
Highly toxic
Any amount
Inert and simple asph16,000
Oxidizing (including oxygen) 1 504
Pyrophoric I Any amount
Toxic I Any amount
For SI: 1 cubic foot = 0.02832 m-�
Covered and open mall buildings. An operational No
permit is required for:
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`-' i. Y r r
1. The placement of retail fixtures and displays,
concession equipment, displays of highly combustible
goods and similar items in the mall.
2. The display of liquid -fired or gas-fired equipment in
the mall.
3. The use of open -flame or flame -producing
equipment in the mall.
Cryogenic fluids. An operational permit is required to
produce, store, transport on site, use, handle or dispense
cryogenic fluids in excess of the amounts listed below.
Exception: Operational permits are not required for No
vehicles equipped for and using cryogenic fluids as a
fuel for propelling the vehicle or for refrigerating the
lading.
PERMIT AMO UNTS FOR CRYOGENIC FL UIDS
TYPE OF CRYOGENIC INSIDE OUTSIDE
BUILDING BUILDING
FLUID (gallons) (gallons)
Flammable More than 1 60
Inert
Oxidizing (includes oxygen) 10 50
Physical or health hazard not
Any amount Any amount
indicated above
For SI: 1 gallon = 3.785 L.
Cutting and welding. An operational permit is required
to conduct cutting or welding operations within the No
jurisdiction.
3123:114461.1 6
Exhibits and trade shows. An operational permit is No
required to operate exhibits and trade shows.
Explosives, fireworks, and pyrotechnics. An operational
permit is required for the manufacture, storage,
handling, sale or use of any quantity of explosive,
explosive materials, fireworks, pyrotechnic special
effects, or pyrotechnic special effects material within
the scope of Chapter 56.
a. Explosives and blasting agents I Yes 1$65.00
b. Explosives restricted manufacture. An operational
permit is required for the restricted manufacture of Yes $65.00
explosives within the scope of Chapter 56.
c. Explosives unrestricted manufacture. An
operational permit is required for the unrestricted Yes $65.00
manufacture of explosives within the scope of Chapter
56.
b. d. Fireworks, public or private display Yes $0.00
e. Pyrotechnic special effects materials Yes $0.00
Exception: Storage in Group R-3 or R-5 occupancies of
smokeless propellant, black powder and small arms
primers for personal use, not for resale, and in
accordance with the quantity limitations and conditions
set forth in Section 5601.1, exception numbers four and
12.
Fire hydrants and valves. An operational permit is
required to use or operate fire hydrants or valves
intended for fire suppression purposes which are
installed on water systems and accessible to a fire
apparatus access road that is open to or generally used
by the public. No
Exception: An operational permit is not required for
authorized employees of the water company that
supplies the system or the fire and EMS department to
use or operate fire hydrants or valves.
3123:114461.1 7
C ro
Flammable and combustible liquids. An operational
permit is required:
1. To use or operate a pipeline for the transportation
within facilities of flammable or combustible liquids.
This requirement shall not apply to the offsite
transportation in pipelines regulated by the Department
of Transportation (DOTn) nor does it apply to piping
systems.
2. To store, handle or use Class I liquids in excess of
five gallons (19 L) in a building or in excess of ten
gallons (37.9 L) outside of a building, except that a
permit is not required for the following:
2.1. The storage or use of Class I liquids in the fuel tank
of a motor vehicle, aircraft, motorboat, mobile power
plant or mobile heating plant, unless such storage, in the
opinion of the fire official, would cause an unsafe
condition.
2.2. The storage or use of paints, oils, varnishes or
similar flammable mixtures when such liquids are
stored for maintenance, painting or similar purposes for
a period of not more than 30 days.
3. To store, handle or use Class 11 or Class IIIA liquids
in excess of 25 gallons (95 L) in a building or in excess
of 60 gallons (227 L) outside a building, except for fuel
oil used in connection with oil -burning equipment.
4. To remove Class I or Class II liquids from an
underground storage tank used for fueling motor
vehicles by any means other than the approved,
stationary on-site pumps normally used for dispensing
purposes.
5. To operate tank vehicles, equipment, tanks, plants,
terminals, wells, fuel -dispensing stations, refineries,
distilleries and similar facilities where flammable and
combustible liquids are produced, processed,
transported, stored, dispensed or used.
6. To install, alter, remove, abandon, place temporarily
out of service (for more than 90 days) or otherwise
dispose of an underground, protected above -ground or
above -ground flammable or combustible liquid tank.
7. To change the type of contents stored in a flammable
or combustible liquid tank to a material which poses a
greater hazard than that for which the tank was designed
and constructed.
8. To manufacture, process, blend or refine flammable
or combustible liquids.
3123:114461.1 8 `,�
Floor finishing. An operational permit is required for
floor finishing or surfacing operations exceeding 350 No
square feet (33 M_2_) using Class I or Class II liquids.
Fruit and crop ripening. An operational permit is
required to operate a fruit -ripening, or crop -ripening No
facility or conduct a fruit -ripening process using
ethylene gas.
Fumigation, thermal, and insecticidal fogging. An
operational permit is required to operate a business of
fumigation, thermal, or insecticidal fogging and to No
maintain a room, vault or chamber in which a toxic or
flammable fumigant is used.
Hazardous materials. An operational permit is required
to store, transport on site, dispense, use or handle No
hazardous materials in excess of the amounts listed
below.
PERMIT AMOUNTS FOR HAZARDOUS MATERIALS
i TYPE OF MATERIAL
Combustible liquids
Corrosive materials
Gases
Liquids
Solids
1' Explosive materials
Flammable materials
Gases
Liquids
AMOUNT
See flammable and
combustible liquids
See compressed gases
55 gallons
1,000 pounds
See explosives
See compressed gases
See flammable and
combustible liquids
3123:114461.1 9 '
I Solids
100 pounds
Highly toxic materials
Gases
See compressed gase
Liquids
Any amount
Solids
Any amount
Oxidizing materials
'Gases
See compressed gases
Liquids
Class 4
amount
, Class 3
gallon a
Class 210
gallons
Class 1
55 gallons
;Solids
Class 4
amount
'Class 3
0 pounds b
Class 2
100 pounds
Class 1
06 pounds
;Organic peroxides
Liquids
Class I
Any amount
Class II
Any amount
,Class IIIgallon
T
- - - -----------
3123:114461.1 10
Class IV 2 gallons
Class V No permit required
Solids
Class I
Any amount
Class II
JT _ Any amount
Class III
10 pounds
Class IV
-- ---__j_. 20 pounds
s
Class V
FNo permit required
Pyrophoric materials
Gases ____
See compressed gases
Liquids
Any amount
Solids
Any amount
Toxic materials
Gases See compressed gases
Liquids u 10 gallons
Solids 100 pounds
Unstable (reactive) materials
Liquids
Class 4 1 Any amount
Class 3
Any amount
Class 2
5 gallons
Class 1
10 gallons
3123:114461.1 1 I'
Solids
Class 4
Any amount
Class 3
Any amount
Class 2�
50 pounds
Class 1
100 pounds
Water -reactive materials
For SI: 1 gallon = 3.785 L, 1 pound = 0.454 kg.
Liquids
Class 3 Any amount
Class 2� 5 gallons
�..--- -
Class 1 55 gallons
Solids
Class 3 Any amount
Class 2�_. 50 pounds
Class 1 500 pounds
For SI: 1 gallon = 3.785 L, 1 pound = 0.454 kg.
a. Twenty gallons when Table 5003.1.1(1) Note k
applies and hazard identification signs in accordance
with Section 5003.5 are provided for quantities of 20
gallons or less.
b. Twenty pounds when Table 5003.1.1(1) Note k
applies and hazard identification signs in accordance
with Section 5003.5 are provided for quantities of 200
pounds or less.
HPM.facilities. An operational permit is required to
No
store, handle or use hazardous production materials.
High piled storage. An operational permit is required to
use a building or portion thereof as a high -piled storage No
area exceeding 500 square feet (46 m-2-).
14
3123:114461.1 12., -. 34
Hot work operations. An operational permit is required
for hot work including, but not limited to:
1. Public exhibitions and demonstrations where hot
work is conducted.
2. Use of portable hot work equipment inside a
structure.
Exception: Work that is conducted under a construction
permit.
3. Fixed -site hot work equipment such as welding
booths.
4. Hot work conducted within a hazardous fire area. No
5. Application of roof coverings with the use of an open -
flame device.
6. When approved, the fire official shall issue a permit
to carry out a Hot Work Program. This program allows
approved personnel to regulate their facility's hot work
operations. The approved personnel shall be trained in
the fire safety aspects denoted in this chapter and shall
be responsible for issuing permits requiring compliance
with the requirements found in this chapter. These
permits shall be issued only to their employees or hot
work operations under their supervision.
Industrial ovens. An operational permit is required for No
operation of industrial ovens regulated by Chapter 30.
Lumber yards and woodworking plants. An operational
permit is required for the storage or processing of No
lumber exceeding 100,000 board feet (8,333 ft -3-) (236
M-3_).
Liquid fueled or gas fueled vehicles or equipment in
assembly buildings. An operational permit is required to No
display, operate or demonstrate liquid -fueled or gas -
fueled vehicles or equipment in assembly buildings.
LP -gas. An operational permit is required for:
1. Storage and use of LP -gas.
Exception: An operational permit is not required for
individual containers with a 500 -gallon (1893 L) water No
capacity or less or multiple container systems having an
aggregate quantity not exceeding 500 gallons (1893 L),
serving occupancies in Group R-3.
2. Operation of cargo tankers that transport LP -gas.
3123:114461.1 13
Magnesium. An operational permit is required to melt, I
cast, heat treat or grind more than 10 pounds (4.54 kg) No
of magnesium.
Miscellaneous combustible storage. An operational
permit is required to store in any building or upon any
premises in excess of 2,500 cubic feet (71 m-3-) gross No
volume of combustible empty packing cases, boxes,
barrels or similar containers, rubber tires, rubber, cork
or similar combustible material.
Mobile food preparation vehicles. A permit is required
for mobile food preparation vehicles equipped with
appliances that produce smoke or grease laden vapors. No
Exception: Recreational vehicles used for private
recreation.
Open burning. An operational permit is required for the
kindling or maintaining of an open fire or a fire on any
public street, alley, road, or other public or private
ground. Instructions and stipulations of the permit shall
be adhered to.
a. Land clearing and/or property maintenance (90 day Yes $400.00
permit)
b. Tree trimmings and garden trimmings on private Yes $0.00
property (30 day permit)
Exception: Recreational fires and provided further that
the County Administrator may administratively suspend
the open burning fee for a temporary period of time after
any national, state or local authority declares a disaster
affecting all or a portion of the County.
Open flames and candles. An operational permit is
required to use open flames or candles in connection No
with assembly areas, dining areas of restaurants or
drinking establishments.
3123:114461.1 14 � ', ,`?, 3
Open flames and torches. An operational permit is
required to remove paint with a torch; or to use a torch No
or open -flame device in a wildfire risk area.
Organic coatings. An operational permit is required for
any organic -coating manufacturing operation producing No
more than one gallon (4 L) of an organic coating in one
day.
Places of Assembly. An operational permit is required No
to operate a place of assembly.
Private fire hydrants. An operational permit is required
for the removal from service, use or operation of private
fire hydrants.
Exception: An operational permit is not required for No
private industry with trained maintenance personnel,
private fire brigade or fire departments to maintain, test
and use private hydrants.
Pyrotechnic special effects material. An operational
permit is required for use and handling of pyrotechnic Yes $0.00
special effects material.
Pyroxylin plastics. An operational permit is required for
storage or handling of more than 25 pounds (11 kg) of
cellulose nitrate (pyroxylin) plastics and for the No
assembly or manufacture of articles involving pyroxylin
plastics.
Refrigeration equipment. An operational permit is
required to operate a mechanical refrigeration unit or No
system regulated by Chapter 6.
Repair garages and service stations. An operational
permit is required for operation of repair garages and I No
automotive, marine and fleet service stations.
Rooftop heliports. An operational permit is required for No
the operation of a rooftop heliport.
i Spraying or dipping. An operational permit is required No
1 to conduct a spraying or dipping operation utilizing
3123:114461.1 15�?. , .I
,,, ... t`.1sb, ti3 1
' flammable or combustible liquids or the application of
l combustible powders regulated by Chapter 24.
i
'Storage of scrap tires and tire byproducts. An
j operational permit is required to establish, conduct or
maintain storage of scrap tires and tire byproducts that
exceeds 2,500 cubic feet (71-m-3-) of total volume of No
scrap tires and for indoor storage of tires and tire
byproducts.
Temporary membrane structures, tents and canopies.
An operational permit is required to operate an air-
supported temporary membrane structure or a tent.
IExceptions:
1. Tents used exclusively for recreational camping
purposes.
2. Tents and air-supported structures that cover an area
of 900 square feet (84 m-2—) or less, including all
connecting areas or spaces with a common means of
egress or entrance and with an occupant load of 50 or No
j less persons.
Z 1_ ab and n a on all sites _ ,hie
eomply with all of the following:
i
3.1 individual eanopiesshall have a fnwamum o
JtLV size f
V l
700 squaf e feet
3.ab
7 The gate area ofmultiple uliU rips plan_ .l side
e
,by side without a fir-ebfeak elear-anee of 12 l.,eL `✓,LJ✓V
j ) shall not exeeed 'Inns e f ,+ (65 m 2--)�
13.3. n minimum elear-anee f 12 feet (3 65Q m) to
stfuetur-es and other- tents shall be pr-evided.
,Tire-rebuilding plants. An operational permit is
required for the operation and maintenance of a tire- No
rebuilding plant.
Waste handling. An operational permit is required for
the operation of wrecking yards, junk yards and waste No
j material-handling facilities.
Wood products. An operational permit is required to
store chips, hogged material, lumber or plywood in No
:,excess of 200 cubic feet (6 m-3
111.3 Failure to Correct Violations: Delete and substitute 111.3 as follows:
3123:114461.1 16 ,t,
If the notice of violation is not complied with within the time specified by the fire official, the
fire official may issue a summons for the violation of the code. The fire official may also
request the county attorney to institute the appropriate legal proceedings to restrain, correct or
abate such violation or to require removal or termination of the unlawful use of the building
or structure in violation of the provisions of this code or of any order or direction made
pursuant to the code.
111.4 Penalties: Delete and substitute section 10-6 of the Chesterfield County Code.
Chapter 2. Definitions
202.0. General Definitions. Add the following definition:
The term "occupant" means any person physically located or situated in or on any property,
structure or vehicle irrespective of the length of time or the reason for such occupancy.
Chapter 3. General Precautions Against Fire
307.1 Title and Purpose. Delete and substitute section 3 07. 1 as follows:
This article shall be known as the Chesterfield County Ordinance for the Regulation of Open
Burning. The purpose of this article is to protect public health, safety, and welfare by
regulating open burning within Chesterfield County to achieve and maintain, to the greatest
extent practicable, a level of air quality that will provide comfort and convenience while
promoting economic and social development. This article is intended to supplement the
applicable regulations promulgated by the State Air Pollution Control Board and other
applicable regulations and laws.
307.1.1 Definitions. Delete and substitute section 307. 1.1 as follows:
For the purpose of this article and subsequent amendments or any orders issued by
Chesterfield County, the words or phrases shall have the meaning given them in this section.
A. "Automobile graveyard" means any lot or place which is exposed to the weather and
upon which more than five motor vehicles of any kind, incapable of being operated,
and which it would not be economically practical to make operative, are placed,
located or found.
B. "Bonfire" means an outdoor fire utilized for ceremonial purposes.
C. "Clean burning waste" means waste which does not produce dense smoke when
burned and is not prohibited to be burned under this ordinance.
D. "Construction waste" means solid waste which is produced or generated during
construction of structures. Construction waste consists of lumber, wire, sheetrock,
broken brick, shingles, glass, pipes, concrete, and metal and plastics if the metal or
plastics are a part of the materials of construction or empty containers for such
materials. Paints, coatings, solvents, asbestos, any liquid, compressed gases or semi -
liquids, and garbage are not construction wastes and the disposal of such materials
must be in accordance with the regulations of the Virginia Waste Management
Board.
3123:114461.1 17 F?.
E. "Debris waste" means stumps, wood, and brush from property maintenance and/or
land clearing operations.
F. "Demolition waste" means that solid waste which is produced by the destruction of
structures and their foundations and includes the same materials as construction
waste.
G. "Garbage" means rotting animal and vegetable matter accumulated by a household
in the course of ordinary day to day living.
H. "Hazardous waste" means refuse or combinations of refuse which, because of its
quantity, concentration or physical, chemical or infectious characteristics may:
1. Cause or significantly contribute to an increase in mortality or an increase in
serious irreversible or incapacitating illness; or
2. Pose a substantial present or potential hazard to human health or the environment
when improperly treated, stored, transported, disposed, or otherwise managed.
I. "Household refuse" means waste material and trash normally accumulated by a
household in the course of ordinary day to day living.
J. "Industrial waste" means all waste generated on the premises of manufacturing and
industrial operations such as, but not limited to, those carried on in factories,
processing plants, refineries, slaughterhouses, and steel mills.
K. "Junkyard" means an establishment or place of business which is maintained,
operated, or used for storing, keeping, buying, or selling junk, or for the maintenance
or operation of an automobile graveyard, and the term shall include garbage dumps
and sanitary landfills.
L. "Landfill" means a sanitary landfill, an industrial waste landfill, or a
construction/demolition/debris landfill. See solid waste management regulations for
further definitions of these terms.
M. "Local landfill" means any landfill located within the jurisdiction of a local
government.
N. "Occupied building" means any structure occupied or intended for supporting or
sheltering any occupancy.
O. "Open burning" means the burning of any matter in such a manner that the products
resulting from combustion are emitted directly into the atmosphere without passing
through a stack, duct or chimney.
P. "Open pit incinerator" means a device used to burn waste for the primary purpose of
reducing the volume by removing combustible matter. Such devices function by
directing a curtain of air at an angle across the top of a trench or similarly enclosed
space, thus reducing the amount of combustion by-products emitted into the
atmosphere. The term also includes trench burners, air curtain destructors and
overdraft incinerators.
Q. "Refuse" means trash, rubbish, garbage and other forms of solid or liquid waste,
including, but not limited to, wastes resulting from residential, agricultural,
3123:114461.1 18
commercial, industrial, institutional, trade, construction, land clearing, forest
management and emergency operations.
R. "Salvage operation" means any operation consisting of a business, trade or industry
participating in salvaging or reclaiming any product or material, such as, but not
limited to, reprocessing of used motor oils, metals, chemicals, shipping containers or
drums, and specifically including automobile graveyards and junkyards.
S. "Sanitary landfill" means an engineered land burial facility for the disposal of
household waste which is so located, designed, constructed, and operated to contain
and isolate the waste so that it does not pose a substantial present or potential hazard
to human health or the environment. A sanitary landfill also may receive other types
of solid wastes, such as commercial solid waste, nonhazardous sludge, hazardous
waste from conditionally exempt small quantity generators, and nonhazardous
industrial solid waste. See solid waste management regulations for further definitions
of these terms.
T. "Smoke" means small gas -borne particulate matter consisting mostly, but not
exclusively, of carbon, ash and other material in concentrations sufficient to form a
visible plume.
U. "Special incineration device" means a pit incinerator, conical or tepee burner, or any
other device specifically designed to provide good combustion performance.
307.2 Open Burning Regulations—General. Delete and substitute Section 307.2 as follows:
A. No owner or other person shall cause or permit open burning or the use of a special
incineration device for disposal of refuse except as provided in this ordinance.
B. No owner or other person shall cause or permit open burning or the use of a special
incineration device for disposal of household refuse or garbage.
C. No owner or other person shall cause or permit open burning or the use of a special
incineration device for disposal of rubber tires, asphaltic materials, crankcase oil,
impregnated wood or other rubber or petroleum based materials except when conducting
bona fide fire fighting instruction at fire fighting training schools having permanent
facilities.
D. No owner or other person shall cause or permit open burning or the use of a special
incineration device for disposal of hazardous waste or containers for such materials.
E. No owner or other person shall cause or permit open burning or the use of a special
incineration device for the purpose of a salvage operation or for the disposal of
commercial/industrial waste.
F. Open burning or the use of special incineration devices permitted under the provisions of
this ordinance does not exempt or excuse any owner or other person from the
consequences, liability, damages or injuries which may result from such conduct; nor
does it excuse or exempt any owner or other person from complying with other applicable
laws, ordinances, regulations and orders of the governmental entities having jurisdiction,
even though the open burning is conducted in compliance with this ordinance. In this
regard special attention should be directed to Code of Virginia, § 10.1-1142, of the Forest
Fire Law of Virginia, the regulations of the Virginia Waste Management Board, and the
3123:114461.1 19 ; k�
State Air Pollution Control Board's Regulations for the Control and Abatement of Air
Pollution.
G. Permitted fires shall be constantly attended by a competent person until they are
extinguished. The attendee shall have fire extinguishing equipment readily available for
use as deemed necessary by the fire official.
H. Upon declaration of an alert, warning or emergency stage of an air pollution episode as
described in part VII of the Regulations for the Control and Abatement of Air Pollution
or when deemed advisable by the state air pollution control board to prevent a hazard to,
or an unreasonable burden upon, public health or welfare, no owner or other person shall
cause or permit open burning or use of a special incineration device, and any in process
burning or use of special incineration devices shall be immediately terminated in the
designated air quality control region.
1. The fire marshal or his designee may prohibit all open burning with the exception of those
exemptions listed in 307.2.1, when he determines that atmospheric conditions or local
circumstances make such fires hazardous. Previously issued permits may be extended for
the amount of time such prohibition remains in effect.
307.2.1 Exemptions. Delete and substitute subsection 307.2.1 as follows:
The following activities are exempted from the above prohibitions to the extent covered by
the State Air Pollution Control Board's Regulations for the Control and Abatement of Air
Pollution:
A. Open burning for training and instruction of government and public fire fighters
under the supervision of the designated official and industrial in-house fire fighting
personnel;
B. Open burning for camp fires or other fires that are used solely for recreational
purposes, for ceremonial occasions, for outdoor noncommercial preparation of food,
and for warming of outdoor workers;
C. Open burning for the destruction of any combustible liquid or gaseous material by
burning in a flare or flare stack;
D. Open burning for forest management and agriculture practices approved by the state
air pollution control board; and
E. Open burning for the destruction of classified military documents.
F. Open burning for the disposal of evidence under the direction of the Virginia State
Police, Chesterfield County Police or the Fire Marshal.
307.2.2 Permissible Open Burning. Add subsection 307.2.2 as follows:
A. Open burning is permitted for the disposal of tree trimmings and garden trimmings
located on the premises of private property, provided that the following conditions are
met:
A written permit, valid for 30 days, must be obtained from the Chesterfield Fire &
EMS, Fire and Life Safety Division. Application for permit shall include: completed
information form, the name, address and telephone number of the occupant and, if
3123:114461.1 20 c, ', ,,, .11 6 1
different, owner of the property on which the burn is conducted and of any other
entity conducting or responsible for the burn. Application shall be submitted to the
Fire and Life Safety Division at least 15 days before the desired burn;
2. A copy of the burn permit shall be maintained at the site of the burn, shall be available
for review at all times during the burn, shall be displayed so as to be visible from a
public roadway and shall be maintained in a manner that protects it from deterioration
by weather;
3. The burning shall take place on the premises of the private property from which the
trimmings were taken; and all reasonable effort shall be made to minimize the
amount of material burned, with the number and size of the piles approved by
Chesterfield County Fire & EMS, Fire and Life Safety Division;
4. The location of the burning shall be a minimum of 300 feet from any occupied
building unless the occupants have given prior written permission, other than
buildings located on the property on which the burning is conducted. If the
Chesterfield County Fire & EMS, Fire and Life Safety Division determines that it is
necessary to protect public health and welfare, it may direct that the above cited
distances be increased;
5. All fires must be at least 50 feet from any structure;
6. No regularly scheduled public or private collection service for such trimmings is
available at the adjacent street or public road; and
7. Permits for burning tree trimmings and/or garden trimmings shall be limited to two
per site per year.
B. Open burning is permitted for disposal of debris waste resulting from property
maintenance, from the development or modification of roads and highways, parking
areas, railroad tracks, pipelines, power and communication lines, buildings or building
areas, sanitary landfills, or from any other designated local clearing operations which may
be approved by Chesterfield Fire & EMS, Fire and Life Safety Division, provided the
following conditions are met:
1. A written permit, valid for 90 days, must be obtained from the Chesterfield Fire &
EMS, Fire and Life Safety Division. Application for permit shall include: Fee for
permit, completed information form, site pian drawing of burn site, proof of liability
insurance for party performing burn, and the name, address and telephone number of
the owner and, if different, developer of the property on which the burn is conducted
and of any other entity conducting or responsible for the burn. Application shall be
submitted to the Fire and Life Safety Division at least 15 days before the desired
burn;
2. A copy of the burn permit shall be maintained at the site of the burn, shall be available
for review at all times during the burn, shall be displayed so as to be visible from a
public roadway and shall be maintained in a manner that protects it from deterioration
by weather;
3. The burning shall take place on the site from which the debris waste was generated.
All reasonable effort shall be made to minimize the amount of material burned, with
3123:114461.1 21
the number and size of the debris piles approved by Chesterfield County Fire & EMS,
Fire and Life Safety Division;
4. The material to be burned shall consist of brush, stumps and similar debris waste and
shall not include demolition material;
5. The location of the burning shall be a minimum of 500 feet from any occupied
building unless the occupants have given prior written permission, other than
buildings located on the property on which the burning is conducted. If the
Chesterfield County Fire & EMS, Fire and Life Safety Division determines that it is
necessary to protect public health and welfare, it may direct that the above cited
distances be increased;
6. The burning shall be conducted at the greatest distance practicable from highways
and airfields;
7. The burning shall not be allowed to smolder beyond the minimum period of time
necessary for the destruction of the materials;
8. The burning shall be conducted only when the prevailing winds are away from any
city, town or built-up area; and
9. The permit holder must maintain liability insurance in the minimum amount of
$1,000,000.00 general liability coverage at all times while burning is taking place.
At the time of permit application, a certificate of insurance coverage shall be
submitted to the fire marshal.
C. Open burning is permitted for disposal of debris on the site of local landfills provided that
the burning does not take place on land that has been filled and covered so as to present
an underground fire hazard due to the presence of methane gas, provided that the
following conditions are met:
1. A written permit, valid for 90 days, must be obtained from the Chesterfield Fire &
EMS, Fire and Life Safety Division. Application for permit shall include: fee for
permit, completed information form, site plan drawing of burn site, proof of liability
insurance for party performing burn;
2. The burning shall take place on the premises of a local sanitary landfill which meets
the provisions of the regulations of the Virginia Waste Management Board;
3. The material to be burned shall consist only of brush, tree trimmings, yard and garden
trimmings, clean burning debris waste, or clean burning demolition waste;
4. All reasonable effort shall be made to minimize the amount of material that is burned;
with the number and size of the debris piles approved by Chesterfield County Fire &
EMS, Fire and Life Safety Division;
5. The location of the burning shall be a minimum of 500 feet from any occupied
building unless the occupants have given prior written permission, other than
buildings located on the property on which the burning is conducted. If the
Chesterfield County Fire & EMS, Fire and Life Safety Division determines that it is
necessary to protect public health and welfare, it may direct that the above cited
distances be increased;
3123:114461.1 22 `
6. No materials may be burned in violation of the regulations of the Virginia Waste
Management Board or the State Air Pollution Control Board. The exact site of the
burning on a local landfill shall be established in coordination with the regional
director and Chesterfield County Fire & EMS, Fire and Life Safety Division; no other
site shall be used without the approval of these officials. Chesterfield County Fire &
EMS, Fire and Life Safety Division shall be notified of the days during which the
burning will occur; and
7. The permit holder must maintain liability insurance in the minimum amount of
$1,000,000.00 general liability coverage at all times while burning is taking place.
At the time of permit application, a certificate of insurance coverage shall be
submitted to the fire marshal.
D. Sections A through C above notwithstanding, no owner or other person shall cause or
permit open burning or the use of a special incineration device during the months of May,
June, July, August, or September.
307.2.3 Permits. Add subsection 307.2.3 as follows:
A. When open burning of debris waste or open burning of debris on the site of a local landfill
is to occur within Chesterfield County, the person responsible for the burning shall obtain
a permit from Chesterfield County Fire & EMS, Fire and Life Safety Division prior to
the burning. Such a permit may be granted only after confirmation by Chesterfield County
Fire & EMS, Fire and Life Safety Division that the burning can and will comply with the
provisions of this ordinance and any other conditions which are deemed necessary to
ensure that the burning will not endanger the public health and welfare or to ensure
compliance with any applicable provisions of the State Air Pollution Control Board's
Regulations for the Control and Abatement of Air Pollution. The permit may be issued
for each occasion of burning or for a specific period of time deemed appropriate by
Chesterfield County Fire & EMS, Fire and Life Safety Division.
B. Prior to the initial installation (or reinstallation, in cases of relocation) and operation of
special incineration devices, the person responsible for the burning shall obtain a permit
from Chesterfield County Fire & EMS, Fire and Life Safety Division, such permits to be
granted only after confirmation by Chesterfield County Fire & EMS, Fire and Life Safety
Division that the burning can and will comply with applicable provisions in Regulations
for the Control and Abatement of Air Pollution and that any conditions are met which are
deemed necessary by Chesterfield County Fire & EMS, Fire and Life Safety Division to
ensure that the operation of the devices will not endanger the public health and welfare.
Permits granted for the use of special incineration devices shall at a minimum contain the
following conditions:
1. All reasonable effort shall be made to minimize the amount of material that is burned.
Such efforts shall include, but are not limited to, the removal of pulpwood, sawlogs
and firewood.
2. The material to be burned shall consist of brush, stumps and similar debris waste and
shall not include demolition material.
3. The location of the burning shall be a minimum of 500 feet from any occupied
building unless the occupants have given prior permission, other than buildings
3123:114461.1 23
�s; Ate!,<��
located on the property on which the burning is conducted; burning shall be
conducted at the greatest distance practicable from highways and air fields. If the
Chesterfield County Fire & EMS, Fire and Life Safety Division determines that it is
necessary to protect public health and welfare, he may direct that the above cited
distances be increased.
4. The burning shall be attended at all times and conducted to ensure the best possible
combustion with a minimum of smoke being produced. Under no circumstances
should the burning be allowed to smolder beyond the minimum period of time
necessary for the destruction of the materials.
5. The burning shall be conducted only when the prevailing winds are away from any
city, town or built-up area.
6. The use of special incineration devices shall be allowed only for the disposal of
debris waste, clean burning construction waste, and clean burning demolition waste.
7. Permits issued under this subsection shall be limited to a specific period of time
deemed appropriate by Chesterfield County Fire & EMS, Fire and Life Safety
Division.
307.2.4 Endangering Other Property. Add subsection 307.2.4 as follows:
No person shall kindle or authorize to be kindled or maintain any permitted fire in such a
manner that it will endanger the property of another.
307.2.5 Revocation of Permits. Add subsection 307.2.5:
A. If any permit holder violates any provision of this ordinance or if any permit holder makes
a material misrepresentation on a permit application, The Fire Marshal may require the
extinguishments of the fire and the burn permit shall be subject to revocation;
B. Permits may be revoked or suspended when smoke, ash or other hazards create a public
health or safety concern.
307.4 Fees. Delete and substitute section 307.4 as follows:
1. There shall be no fees for the permit required by Section 307.2.2(A).
2. Fees for permits required by section 307.2.2(B) and (C) and shall be $400.00.
307.5 Attendance. Delete the words "Open burning".
308.1.4 Add the following sentences to the end of the opening paragraph of section 308.1.4,
prior to the Exceptions, as follows:
The owner or manager of any occupancy in Use Group R shall notify their tenants in writing
of this code requirement at the time the tenants initially occupy the apartment and annually
thereafter. A copy of this written notification shall be available for review by the code official.
308.1.4 Delete exception 2.
311.5 Placards. Delete and substitute section 311.5 as follows:
Any building or structure that is vacant or abandoned and is determined by the fire official to
be unduly dangerous to firefighting operations due to structural or interior hazards shall be
3123:114461.1
24
marked as required by Sections 311.5.1 through 311.5.5 or marked as required by the fire
official.
3�. a 315.7 Materials Storage Regulation. Add subsection 315.6 315.7 as follows:
No person shall store any combustible packing cases, boxes, barrels or similar containers or
rubber tires, baled cotton, rubber, cork or other similarly combustible materials of a gross
volume of greater than 2,500 cubic feet (70 m-3-) in any structure or on any premises, except
under conditions approved by the code official.
31.5. 315.8 Storage, Park or Repair. Add subsection 315.7 315.8 as follows:
No person shall store, park or repair any vehicle, tool or equipment that has a fuel tank that
contains a flammable or combustible liquid or liquefied petroleum gas as a source of fuel
within or on any occupancy in Use Group R, or part thereof, unless such building or structure
is built for the purpose of such storage, parking or repairing in accordance with all
requirements of the Uniform Statewide Building Code and this code. The owner or manager
of any occupancy in Use Group R shall notify their tenants in writing of this code requirement
at the time the tenants initially occupy the apartment and annually thereafter. A copy of this
written notification shall be available for review by the code official. This section shall not
apply to detached one- and two-family dwellings unless such storage, parking or repairing is
conducted as a business. Such businesses must then comply with all applicable provisions of
the Uniform Statewide Building Code and the Chesterfield County Code.
Chapter 5. Fire Service Features
502.1. General Definitions. Delete and substitute the following definition:
Fire Lane. An area designated by clearly visible signs and/or markings in which parking shall
be prohibited, whether on public or private property, to ensure ready access for and to fire
fighting equipment and facilities.
503.8 Illegal Use. Add subsection 503.8 as follows:
1. No person shall park or leave an unattended vehicle in or otherwise obstruct with a vehicle
any designated or marked fire lane.
2. No person shall place or locate any equipment, materials, or any other object in or
otherwise obstruct any designated or marked fire lane.
3. The penalty for violation of section 503.8(1) shall be the same as outlined for other
parking violations in the Chesterfield County Code. The penalty for violation of section
503.8(2) shall be the same as for all other violations of this chapter.
Chapter 9 Fire Protection Systems
991.5. -2 901.5.1 Altering or Changing Supervisory Services. Add subsection 90 1.5-2 901.5.1
as follows:
The code official shall be notified prior to any alterations to the supervisory service equipment
or if the agent providing supervisory service changes for any required fire protection system.
3123:114461.1 25 ,,
Functional testing shall be conducted prior to the system being returned to service. The level
of testing will be determined by the code official. All testing shall be conducted in the presence
of the code official and appropriate documentation shall be provided to the code official to
verify that the system is being supervised as designed and in accordance with the building
code in effect at the time of installation.
901.6.1.1 Limited Area Sprinkler Systems. Add subsection 901.6.1.1 as follows:
All limited area sprinkler systems shall be inspected annually and maintained according to
NFPA 25 and in accordance with the following standards:
The sprinkler control valve shall be permanently marked with a sign stating
"Sprinkler Control Valve." Markings made with embossed plastic tape, pencil, ink,
crayon, or similar materials shall not be considered permanent. The sign shall be
secured with noncorrosive wire, chain, or other means.
2. Markings shall be provided in a conspicuous place at the sprinkler control valve and
shall state: "Notify the Fire Department (748-1251) before closing valve."
Valves connecting the limited area sprinkler system to the domestic water supply
shall be locked open in an approved manner.
901.6.3 Reporting Results of Periodic Tests. Add subsection 901.6.3 as follows:
The individual or company performing any test or inspection required under this article shall
provide the code official with a complete written record of the test or inspection within 15
days after it is conducted. Such written record shall note plainly which standard, as referenced
by this code, was used for the test or inspection.
901.12 Permits Required.
All modifications, additions, or repair work beyond the scope of routine maintenance and
inspections require permits issued by the Building Official in accordance with the Uniform
Statewide Building Code.
904.'�r 904.12.1.1 Manual Operations. Add subsection 904.'�T 904.12.1.1 as follows:
Instructions for manually operating the fire suppression system for the commercial kitchen
exhaust system shall be posted conspicuously in the kitchen and shall be reviewed periodically
with employees by the management.
nn ,1.T 904.12.6.4 Ventilation System. Add subsection 904 '�4 904.12.6.4 as follows:
The ventilation system in connection with hoods shall be operated at the required rate of air
movement, and classified grease filters shall be in place when equipment under a kitchen
grease hood is used. Cooking appliances, which require a commercial kitchen exhaust hood
system, shall not be operated while the fire suppression system or kitchen exhaust system is
non -operational or otherwise unpaired.
907.9 Nuisance Alarm Activations. Add section 907.9 as follows:
The owner and/or the occupant of any structure served by a fire protection system which has
activated on two or more occasions when no fire, unsafe condition or other hazard has
3123:114461.1 26 �, Aq
occurred, shall repair the system or correct conditions which are causing the system to
activate.
Chapter 10. Means of Egress
103-0.101031.10 Marking Means of Egress. Add subsection 1030.10 1031.10 as follows:
The code official may require the means of egress through storage areas to be marked, and the
owner or his agent shall be responsible for marking and maintaining such aisles as required.
Chapter 50. Hazardous Materials - General
Provisions
5002.1 Definitions. Delete and substitute the following definition:
Hazardous Materials. Those chemicals or substances which are physical hazards or health
hazards as defined and classified in this Chapter, whether the materials are in usable or waste
condition, including flammable and combustible liquids.
Chapter 56. Explosives and Fireworks
5601.1.3.1 Fireworks Prohibited. Add subsection 5601.1.3.1 as follows:
Permissible fireworks, as defined in the Statewide Fire Prevention Code, shall not be
possessed, stored, sold, used or handled in Chesterfield County.
5601.2.2.1 Violations. Add subsection 5601.2.2.1 as follows:
No person shall store, possess, offer for sale, expose for sale, sell at retail or use or explode
any fireworks or pyrotechnic special effect materials, except as provided in the rules and
regulations issued by the code official for the granting of permits for supervised displays of
fireworks or pyrotechnic special effect materials.
5608.1 General. Add the following text to 5608.1:
A permit shall be required for the display of fireworks and pyrotechnic special effect materials.
5608.2 Permit Application. Add the following text to 5608.2:
Application for permits shall be made in writing at least 69 15 days in advance of the date of
the display or discharge of fireworks or pyrotechnic special effect materials. The sale,
possession, discharge and distribution of fireworks or pyrotechnic special effect materials for
display shall be lawful only under the terms and conditions, and for the purpose set forth in
the permit. A permit shall not be transferable, and shall not extend beyond the dates set forth
in the permit.
Chapter 57. Flammable and Combustible Liquids
5704.1.1 Prohibited Storage. Add subsection 5704.1.1 as follows:
3123:114461.1 27
Ile
The storage of flammable and combustible liquid shall be prohibited in occupancies of Use
Group A, R-1, R-2, and in rental storage facilities.
5706.5.1.6 Fire Protection. Delete and substitute 5706.5.1.6 as follows:
Whenever tank vehicles are automatically loaded with flammable liquids at bulk storage
terminals without an employee in attendance, the loading rack area shall be protected by a
completely automatic fire suppression system approved by the code official. The system shall
be designed to provide fire protection to both the loading rack and tank vehicles and shall be
supervised by an accredited central station facility.
Chapter 61. Liquefied Petroleum Gases
6101.4 Emergency Services. Add subsection 6101.4 as follows:
Anyone who supplies liquefied petroleum gas service shall have a qualified maintenance
person available at all times to assist fire department personnel with emergency incidents
involving the service.
6109.13 Delete and substitute section 6109.13 as follows:
Protection of Containers. Containers shall be placed in a suitable enclosure or otherwise
protected against tampering. The enclosure shall be secured to the sidewalk, concrete pad, or
building to avoid tipping or movement of the enclosure. The servicing company's name and
24-hour phone number and "NO SMOKING" signs shall be provided and maintained on the
enclosure. Vehicular protection shall be provided as required by the fire official.
APPENDICES
The following appendices of the International Fire Code, 241-2 2015 Edition shall be an
enforceable part of this Code:
Appendix B Fire -flow Requirements for Buildings
Appendix C Fire Hydrant Locations and Distribution
Appendix D — Fire Apparatus Access Roads
Exception: Section D106 Multiple -Family Residential Developments and Section D107 One -
or Two -Family Residential Developments shall not be included in this code.
Sec. 10-4. - Same Modifications.
The chief of the fire and EMS department or the "fire official" shall have the authority to
modify any of the provisions of the Virginia Statewide Fire Prevention Code, as herein amended,
upon application in writing by an owner or lessee, or his duly authorized agent, if the chief or fire
official finds there are practical difficulties in carrying out the strict letter of the code. The chief or
fire official shall make no modifications unless the spirit of the code is observed, public safety is
secured, and substantial justice is done. The particulars of such modification when granted or
allowed and the decision of the chief of the fire and EMS department or fire official thereon shall
be entered upon the records of the department and a signed copy shall be furnished to the applicant.
3123:114461.1 28't
Sec. 10-5. - Same—Board of appeals.
Any person aggrieved by any decision or interpretation of the code official may appeal
within 14 days of notice of such decision to the local board of building code appeals which is
hereby also appointed as the board of fire prevention code appeals. The board shall function in
conformity with Section 112 of the Virginia Statewide Fire Prevention Code.
Sec. 10-6. - Same—Penalties.
(a) Any person who violates any of the provisions of this code or the Virginia Statewide Fire
Prevention Code, as herein amended, or who fails to comply with any order made thereunder
shall for each violation and act of noncompliance be guilty of a Class 1 Misdemeanor,
punishable by a fine of not more than $2,500.00 or by imprisonment for not more than 12
months or by both. The imposition of one penalty for any single violation shall not excuse
the violation or permit it to continue and each day that such violation continues shall
constitute a separate offense.
(b) In addition to the penalties specified in subsection (a), the chief of the fire and EMS
department or his duly authorized representative may invoke any other lawful procedure to
prevent or abate any violation of this chapter.
•••
ARTICLE 11. SMOKE DETECTORS IN CERTAIN BUILDINGS
Sec. 10-21. Required.
Pursuant to the authority set forth in Code of Virginia, § 15.2-922, smoke deteeters alarms
shall be installed in (i) buildings containing one or more dwelling units which are rented or leased;
(ii) hotel or motel rooms and (iii) rooming houses used to provide overnight sleeping
accommodations.
Sec. 10-22. Definitions.
For purposes of this article, the following words shall be defined as follows:
(a) Dwelling unit means a single unit providing complete independent living facilities for
one or more persons, including permanent provisions for living, sleeping, eating, cooking
and sanitation.
(b) Owner means anyone vested with legal title to the property; or beneficial ownership and
a right to present use and enjoyment of the premises, including a mortgagee in possession.
(c) Smoke deteetors alarm means mechanical devices powered by batteries or alternating
current capable of sounding an audible alarm upon sensing visible or invisible products
of combustion, and meeting the specifications set forth by Underwriters' Laboratories for
single -station smoke deters alarms.
(d) Tenant means a person who rents or leases a dwelling unit.
'A e-
3123:114461.1 29 `` "
Sec. 10-31. Installation requirements.
(a) Any person who installs a smoke deteeter alarm powered by alternating current must obtain a
permit as required by the Virginia Uniform Statewide Building Code; however, no fee will be
charged for the permit.
(b) Smoke deteeters alarms shall be installed in conformance with the Virginia Uniform
Statewide Building Code. The fire and EMS department shall approve the specific locations
of the placement of smoke detesters alarms on walls or ceilings.
Sec. 10-32. Responsibilities for testing and maintenance.
(a) The agent or owner of the hotel or motel shall maintain all smoke deteeter-s alarms in good
working order at all times and shall test each smoke detester alarm each day at the time the
rooms are cleaned.
(b) The owner or agent of the owner of any building containing a dwelling unit which is rented
or leased shall furnish the tenant at the beginning of each tenancy and at least annually
thereafter, with a certificate that all required smoke deteeto -s alarms are present, have been
inspected, and are in good working order.
(c) The tenant shall be responsible for interim testing, repair, and maintenance of smoke ateetefs
alarms installed in his rented or leased unit and for providing written notice to the owner that
such smoke detester alarm is in need of service, repair, or replacement. Suehser-vi
or- r-eplaeemenl shall oeour- within five days of r-eeeipt of wr-itten notiee ff om th t -a
smoke deteetor is y a lf-,,.,etionifl-,r, The owner or agent of the building shall be responsible for
maintaining smoke deteetefs alarms located in hallways, stairwells, and other public or
common areas.
(d) The owner or agent of the owner of any building containing one or more dwelling units which
are rented or leased shall provide written notification to the tenant of the responsibilities and
duties imposed by subsection (c) of this section.
(e) The owner or agent of any building containing one or more dwelling units which are rented
or leased, or of any hotel or motel, shall provide the county with written certification annually
that all required smoke deteetwrs alarms are present, have been inspected as required by this
section, and are in good working order.
Sec. 10-33. Enforcement and penalties.
The chief of the fire and EMS department and his duly authorized representatives are
authorized to administer and enforce the requirements of this article. Failure to comply with the
requirements for the installation and maintenance of smoke deteete1s alarms shall constitute a
violation of this chapter and shall be a Class 1 misdemeanor, punishable by a fine of not more than
$2,500.00 or by imprisonment of not more than 12 months, or by both such fine and imprisonment.
The imposition of one penalty for any single violation shall not excuse the violation or permit it to
continue and each day that such violation continues shall constitute a separate offense.
3123:114461.1
000
Chapter 13
MOTOR VEHICLES AND TRAFFIC
30
ARTICLE V. REIMBURSEMENT OF EXPENSES
Sec. 13-71. Reimbursement of expenses incurred in responding to DUI and other traffic
accidents or incidents.
(a) A person convicted of violating any of the following provisions shall at the time of
sentencing or in a separate civil action be liable for restitution of reasonable expenses
incurred by the county or by any volunteer fire or rescue squad, or any combination thereof,
when providing an appropriate emergency response to any accident or incident related to
such violation or when issuing any related arrest warrant or summons. Personal liability
under this section for reasonable expenses of an appropriate emergency response shall not
exceed $1,000.00 in the aggregate for a particular accident, arrest or incident occurring in
the county:
(1) The provisions of Code of Virginia, § 18.2-51.4, 18.2-266 or 29.1-738, as amended, or
a similar county ordinance, when such operation of a motor vehicle, engine, train or
watercraft while so impaired is the proximate cause of the accident or incident;
(2) The provisions of Code of Virginia, tit. 46.2, ch. 8, art. 7 (§ 46.2-852 et seq.), as
amended, relating to reckless driving, when such reckless driving is the proximate
cause of the accident or incident; and
(3) The provisions of Code of Virginia, § 46.2-894, as amended, relating to improperly
leaving the scene of an accident.
(b) In determining "reasonable expenses," the county may bill a flat fee of $350.00 or a minute -
by -minute accounting of the actual costs incurred. As used in this section "appropriate
emergency response" includes all costs of providing law-enforcement, firefighting, rescue,
and emergency medical services. The court may order as restitution the reasonable
expenses incurred by the county for firefighting, rescue and emergency medical services.
(c) The police department shall compile a report of the reasonable expenses of the appropriate
emergency response for each accident, arrest warrant, summons or incident and forward
that information to the county attorney's office or the accounting department for
appropriate proceedings. The fire and EMS department shall have the same reporting
requirements except for accidents, arrest warrants, summonses or incidents for which
restitution is sought in the underlying criminal case.
3123:114461.1
Chapter 15
REGULATED OCCUPATIONS AND SERVICES
000
31
ARTICLE II. EMERGENCY MEDICAL SERVICE VEHICLES
16KOX61
Sec. 15-23. Same—Revocation.
(a) Permits issued pursuant to this article may be revoked or suspended for a term, as hereinafter
provided, by the board or the county administrator for: (i) failure to comply with this article;
(ii) failure to comply with any state statutes or regulations; or (iii) failure to comply with rules
and regulations established by the fire and EMS department.
(b) If a permit is revoked or suspended for a term, the county administrator shall notify the
permittee in writing of such decision, the reasons for the revocation, and the permittee's right
to request a hearing. To receive a hearing, the permittee must make a written request for a
hearing which must be received by the county administrator within ten days of the revocation
notice. If a hearing request is not received within ten days of the revocation notice, the
suspension or revocation shall be final. If a hearing is properly requested, it shall be held
within ten days from receipt of the hearing request. The hearing shall be presided over by the
county administrator or his designee. The appealing permittee shall have the right to present
evidence and argument or to have counsel do so. Within a reasonable time after the hearing,
the county administrator shall render his decision, which shall be final. The permittee must
discontinue operation of its business when the decision to revoke its permit is final.
(c) When the protection of public health, safety or welfare requires such action, the county
administrator or his designee may direct immediate suspension or revocation of a permit by
so stating in the revocation notice to the permittee. When action is taken pursuant to this
paragraph, the permittee must immediately discontinue the activities granted by the permit
and this article, but shall have the right to a hearing as stated in subparagraph (b).
Sec. 15-25. - Rules and regulations.
The fire and EMS department may establish other rules or regulations relating to the operation
of emergency medical service vehicles. Such rules or regulations shall not be inconsistent with
state statutes or regulations.
Sec. 15-26. - Applicability of article to fire, etc., departments.
The provisions of this article shall not apply to fire and EMS, police or sheriff departments.
ARTICLE IV. COMMUNITY ANTENNA TELEVISION SYSTEMS
DIVISION 4. SYSTEMS OPERATION
Sec. 15-69. - Conditions of street occupancy.
(a) The county grants to the grantee the right to use all public ways owned by the county for the
purpose of installing cable television structures, lines, equipment and facilities, so long as
3123:114461.1 32 ,1 "0 rl 4
such use is consistent with the legal rights owned by the county and the requirements of this
article. Prior to installing any such structures, lines, equipment and facilities the grantee shall
notify the county department of utilities of its plans. The department of utilities may require
modifications to the plans which will protect existing utilities.
(b) The grantee shall use existing poles, conduits and other facilities whenever possible, and all
transmission and distribution structures, lines and equipment erected by the grantee within the
county shall be located to cause minimum interference with the use of streets, and to cause
minimum interference with property owners who adjoin such streets.
(c) Whenever the county requires the relocation or reinstallation of any property of the grantee in
any public way within the county, the grantee shall, upon notice of such requirement and as
soon as reasonably possible, remove and relocate or reinstall such property as may be
reasonably necessary to meet the requirements of the county. Such relocation, removal or
reinstallation by the grantee shall be performed within a reasonable period of time and at the
sole cost of the grantee.
(d) Whenever the grantee refuses to allow the county or a public utility serving the county to use
the poles or other wire -holding structures of the grantee, the board may require the grantee to
permit such use for reasonable consideration if the board determines that the use would
enhance public convenience and would not unduly interfere with the grantee's operations.
(e) Wherever all electrical and telephone utility wiring is located underground, either at the time
of initial construction or subsequently, the grantee's cable shall also be located underground,
at the grantee's own expense.
(f) The grantee shall, at its own expense and in a manner approved by the county, restore to
county standards and specifications any damage or disturbance caused to the public way as a
result of its operations or of construction on its behalf. The grantee shall guarantee and
maintain such restoration for a period of one year against defective materials or workmanship.
If the public way is not restored to the county's reasonable satisfaction, the county shall have
the right to have such work performed and charge all reasonable costs to the grantee.
(g) In case of fire or other disaster, when it becomes necessary in the judgment of the chief of the
fire and EMS department or the chief of the police department to remove or damage any of
the grantee's facilities, no charge shall be made by the grantee against the county for
restoration and repair.
(h) The grantee shall have the authority to trim trees on public property at its own expense when
necessary to protect its wires and facilities, subject to the supervision and direction of the
county. The grantee shall obtain the written consent of the county before trimming any trees
within rights-of-way.
(2) That this ordinance shall become effective immediately upon adoption.
3123:114461.1 33
d �, r ' "
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
1749
Page 1 of 2
Meeting Date: may 22, 2019 Item Number: 13.113.2.b.
Subiect:
Set Public Hearing to Consider Proposed
Residential Fences and Walls (19PJ0116)
County Administrator's Comments:
County Administrator:_
Board Action Requested:
Code Amendment Relative to
Set June 26, 2019 for public hearing on the attached amendment.
Summary of Information:
Following a public hearing on April 16, 2019, the Planning Commission by
unanimous vote forwarded a recommendation of approval.
The intent of this amendment is to address certain items related to fencing
and retaining walls in residential districts. Among the provisions is a
change under which the height of fences in corner side yards may be
increased, a change which addresses permitted fence materials and the
establishment of requirements related to recreational fencing and retaining
walls.
The zoning ordinance limits corner side yard fence heights to 4 feet. This
height limitation has been considered a burden for some lot owners who
appreciate the safety and privacy afforded by taller fences. The Board of
Zoning Appeals has heard several such cases in the past year and requests
that the Board of Supervisors consider changing the requirement. Staff has
proposed permitting height increases along the corner side yard for lots
subject to certain restrictions. The intent is to prevent sight obstruction
for pedestrians and vehicles along roads, and to keep with current ordinance
requirements for lot areas visible from roads.
Preparer: Andrew Q. Gillies Title: Director of Planning
Attachments:®
Yes D YLL210
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 2 of 2
AGENDA
Summary of Information: (Continued)
These standards protect neighborhoods by ensuring where larger fences are
provided they maintain a good separation from the street and are well
maintained in appearance. In addition, staff proposes that for all fences,
that materials used are those intended and marketed as fencing materials.
often materials such as debris, plastic sheeting, pallets or other items have
been utilized. Such materials affect neighborhood viability and welfare for
neighboring properties.
Recreational fencing is an item previously not addressed in the ordinance.
Staff has treated previously such fencing the same as fencing along property
lines. Recent cases before the Board of Zoning Appeals have demonstrated
that previous standards relating to fencing in general were not appropriate
to address the unique function of fencing used to enclose recreational uses.
By the nature and use of such fencing, different height, material and
setbacks than that of traditional fencing are necessitated and have been
addressed in this proposal.
Like recreational fencing, retaining walls for residential properties have
been long treated the same as other fences and wall under the zoning
ordinance. By contrast, the ordinance has long regulated retaining walls in
nonresidential environments. Planning department interpretation in the past
provided that for safety and maintenance such walls must be contained within
a single lot, easement or within a recorded open space. This proposal
codifies standards for residential retaining walls establishing among other
things height determinations, maintenance provisions and locational
requirements. In addition, there is proposed the ability for the director of
planning to permit height exceptions for certain walls where impacts upon
adjacent properties are mitigated.
AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD,
1997, AS AMENDED, BY AMENDING AND REENACTING SECTIONS 19.1-301 OF THE
ZONING ORDINANCE RELATING TO RESIDENTIAL FENCES AND WAI..,LS
BE IT ORDAINED by the Board of'Supervisors of Chesterfield County:
(1) That Section 19.1-301 of the Code of the County ofChesleifield, 1997, as amended, is
amended and re-enacted, to read as follows:
Chapter 19.1
000
ZONING
000
A. Wall and Fence Materials. Except where otherwise specified, fences or walls shall be
constructed of materials designed and marketed as materials for such use. No fence or
wall shall be constructed of razor or barbed wire, debris, junk, Plywood, rolled or sheet
plastic, waste materials or similar materials.
B. Maintenance. All fences, walls and, where required, landscaping visible from roads shall
be maintained ingood repaira healthy condition for landscaping and in compliance with
required conditions.
A7C. Fences and. Walls Height. Except where otherwise specified ,� T' ",
and N411 Dist is unless (4hef"':se speei4ie4,-a4.`cnce or wall, to include posts or supporting
structures, shall not exceed the following height limitations:
- 1. Front and eefnef side yards: 4 feet; and
. 2. Rear and side yards: 7 feet.
A 3. Comer side yard:
a- 4'rect, or
b. 7 feet, provided the fence or wall meets the required comer side yard setback for a
principal structure, does not extend towards the front of the dwelling beyond the
rear faQade and incorporates a minimum of two (2) design elements listed herein.
Such elements shall be continued for entire length of fence or wall facing a road:
�;6
• Decorative fencing such as rot resistant wood, vinyl, wrought iron, or other
decorative metal fencing materials.
• Fencing has decorative features such as shadow box, scallops or other design as
approved by director of p1wining.
Wall is constructed of, or fence incorporates, quality materials such as brick,
stone. masonry materials or durable products intended to have appearance of
such materials:
_ Side of the fence or wall facing a road and adiacent properties has a decorative
appearance or does not have support stnzctures or framing, or
Supplemental landscaping. Along exterior of fence adjacent to road. minimum
of 1 medium slu-tib every 5 feet and 1 tree every 30 feet. Plantings and materials
shall comply with Sec. 19.1.-250.
D. Fencing for Recreational Uses.
1. Residential Lots. For residential lots having a private recreational use such as tennis
basketball, or similar sports, nettina. made of nylon mesh or similar material, maybe
permitted up to a height of 10 feet adjacent to the use. Netting and support structures
shall meet the accessory stricture setback for the district.
2. Neighborhood Recreational Facilities. For neighborhood recreational facilities
located on open space, tennis courts, basketball courts or similar uses may have non-
ol2aque fencing up to 1.0 feet in h6lit directly adjacent to such courts. Such fencing
shall consist of vinyl coated chain link or similar quality low maintenance material.
Fencing shall comply with setback requirements for the use enclosed.
E. Retaining Walls.
1. Appearance, Height, Setbacks and Landscaping. Retaining walls shall meet the
following requirements:
a. Appearance. Retaining walls shall be compatible with the principal building on the
lot, or if the use is in open space where there is not a building on the lot, then the
walls should be compatible with the principal stnzcture or common materials within
the principal buildings within the development. Compatibility shall be
accomplished with use of integrated color block, other material similar in
appearance to that of the principal structure, or an earth tone color acceptable to the
director of planning.
b. Height. Except as provided herein, retaining walls shall comply with the height
requirements of 19.1-301.A. In a rear yard, where the director of planning
determines that the visibility or impact of such wall on adiacent properties will be
minimized due to location, orientation, or other factors, the height of a retaining
wall may be permitted to exceed the permitted height, but in no case shall exceed
1.0 feet. Where permitted to exceed the required height, such wall shall meet the
Uplicable yard setback for a principal structure.
c. Multiple walls. For the purpose of determining height, where multiple retaining
walls are built within a yard, walls that serve to change the topography of the lot
within such yard shall be considered one wall where such walls are not separated
by a distance of 10 feet.
d. Landscaping for Walls Seven Feet or Greater in Height If the wall is 7 feet or
,greater in height and is facing an adjacent property or road, plantings including a
variety of evergreen trees and shrubs shall be planted along the base of the wall to
break tip the visual impact. Landscaping shall be located in a landscaped area a
minimum of 10 feet in width that is free from easements overhead or underground
utilities, or other encumbrances that might prevent the installation of required
landscaping. A landscape plan shall accompany application for such walls and be
subi ect to approval by the director of planning.
2. Retainin! Wall Integral Elements within Property Bounds. Except as specified
herein, retaining walls, to include support structures and materials that are integral to
the wall such as geotextiles or similar materials, shall be located within the bounds of
a single lot, or recorded open space where applicable, and be the maintenance
responsibility of the owner unless an easement is established for maintenance by an
entity, other than the lot owner, such as a homeowner's association. Where retaining
walls cross lot lines. such walls shall be located within an easement dedicated to the
property homeowners' association, and be of sufficient width to encompass wall,
support structures and materials. The casement shall provide for wall maintenance. If
within an easement it shall be identified on the record plat as well as site or construction
plans for such development. Where retaining wall is maintained by entity other than
the lot owner, notice shall be provided to the lot owner by the entity providing such
maintenance of actions such as digging or excavating that may affect wall structural
integrity.
3. Safety Measures. For retaining walls having a height of 4 feet or greater, a non-opaque
3 to 4 foot in height fence, shall be installed on the upper side of the wall. If visible
from road or adjacent property, the fence shall have a decorative design. Safety
measures shall be incorporated between the fence and parking areas to create a physical
impediment to a vehicle reaching the edge of the wall.
W.F. Visual Obstructions.
1. Corner Lot. Structures or plantings which might obstruct vision between a height of
2 -5 -feet and a height of 8 feet above the established curb grade shall not be pennitted
within 10-30 feet in either direction from the comer.
2. Intersections of Drive with Road. At the intersection of a drive with a road, structures
or plantings shall not be permitted which might obstruct visibility between a height of
2 -5 -feet and 8 feet above the elevation of a driveway that is petpendicular, and adjacent
to, the structure or planting within the visibility triangle. The visibility triangle is
detennined by measuring in two directions from the intersection of the road and the
� � 0
drive: 10 feet landward from the road and 10 feet parallel to the road, and then
connecting the 2 points with a straight line.
VISIBILITY TRIANGLE
(2) That this ordinance shall become effective immediately upon adoption.
1928:1144521
Connect A & B
k
Measure 10 feet from
0
Z
I- corner
A
Road 4
Measure 10 feet from corner
Measure 130 feet from corner
Road
A B
Measure 430 fee
%
VISIBILITY TRIANGLE
l iii
corner
IF
A
0
W
(2) That this ordinance shall become effective immediately upon adoption.
1928:1144521
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 1 of 2
AGENDA
Meeting Date: May 22, 2019 Item Number: 13.13.2.c.
Subiect:
Set a Public Hearing Date to Consider the FY2021 and- FY2022 Transportation
Alternatives Projects
County Administrator's Comments:
County Administrator.
Board Action Requested:
The Board is requested to set June 26, 2019, as a public hearing date to
consider the FY2021 and FY2022 Transportation Alternatives Projects.
Summary of Information:
With the adoption of MAP -21, three programs - Safe Routes to School,
Enhancements and Recreational Trails - have been restructured into one
program called Transportation Alternatives. Projects eligible for
Transportation Alternatives funding include:
• On -road and off-road pedestrian
and bicycle facilities
• Safe .routes for non -drivers
(children, older adults and
individuals with disabilities)
to access daily needs
• Conversion of abandoned railway
corridors to bike and/or
pedestrian trails
• Construction of turnouts,
overlooks and viewing areas
• Historic preservation and
rehabilitation of historic
transportation facilities
Preparer: Jesse W. Smith
Preparer: Meghan Coates
Attachments: El Yes
• Inventory/control/removal of
outdoor advertising
• Vegetation management to improve
safety, prevent against invasive
species and provide erosion
control
• Archaeological activities
relating to impacts from
implementation of a
transportation project
• Environmental mitigation to
address stormwater management,
water pollution prevention due
to road construction or runoff
• Wildlife mortality mitigation
Title: Director of Transportation
Title: Director of Budget and Management
'' -A
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 2 of 2
AGENDA
Summary of Information: (continued)
VDOT has moved to a biennial application process and the deadline for FY2021
and FY2022 Transportation Alternative projects is October 1, 2019. VDOT
staff will review project applications for eligibility and the Commonwealth
Transportation Board and Transportation Planning Organization will
subsequently select projects for funding.
Typically, the selection of projects was rotated based on magisterial
district (Clover Hill, Midlothian, Bermuda, Matoaca, Dale) . Staff recommends
discontinuing this process and selecting improvements that support regional
transportation goals.
Staff recommends the following qualifying projects be submitted for
consideration:
*Courthouse Road (Courts Complex Road to Route 10) Trail project;
estimated at $550,000. This project would continue the effort to
provide a pedestrian and bike facility along Courthouse Road as
recommended in the County's Bikeways and Trail Plan Ultimately this
facility will connect to Pocahontas State Park.
• Route 1 (Gettings Lane to Dwight Avenue) Sidewalk and Bike Improvements;
estimated at $575,000. This project is consistent with recommendations
in the Northern Jefferson Davis Special Area Plan and will support on-
going efforts to improve mobility options in the corridor.
If selected and approved, these projects require a local match of $110,000
and $115,000, respectively.
Recommendation:
Staff recommends the Board set June 26, 2019, as a public hearing date to
consider the FY2021 and FY2022 Transportation Alternatives Projects and
authorize the advertisement for that hearing.
0
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 1 of 2
_ AGENDA
r
sv
Meeting Date: May 22, 2019 Item Number: 13.113.3.
Subiect:
Adoption of Revised FY2020 Community Development Block Grant and HOME
Investment Partnerships Grant Annual Plan, and Appropriation of Funds
County Administrator's Comments:
County Administrator:
Board Action Requested:
Adopt the FY2020 Community Develo ment Block Grant and HOME Investment
Partnerships Grant Annual Plan with changes and appropriate $148,989 in grant
funds.
Summary of Information:
As approved by the Board of Supervisors, the Acton Plan budgeted $1,315,000
in total CDBG spending and $485,000 in total HOME spending, prior to
publication of federal allocations of funds. The U.S. Department of Housing
and Urban Development allocated an additional $95,339 in CDBG funds and an
additional $53,650 in HOME funds than what was adopted by the Board of
Supervisors for FY 2020.
This amendment involves the use of additional CDBG funding allocated by the
U.S. Department of Housing and Urban Development to Chesterfield in FY 2020.
County staff proposes to split the additional funding allocations as follows:
Preparer: Daniel Cohen Title: Community Enhancement, Director
Preparer: Meghan Coates
Attachments: ❑ Yes
Title: Director of Budget and Management
No # �,hT ev
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Summary of Information: (Continued)
Page 2 of 2
CDBG Administration
$160,000
$62,339
$222,339
Communities in Schools
$40,000
$40,000
Homeward
$5,000
$5,000
$10,000
Humankind
$10,000
$5,000
$15,000
Local Initiatives Support
Corporation (LISC)
$64,000
$1,000
$65,000
Project: HOMES
$300,000
$300,000
Project: HOMES
$441,000
$441,000
Rebuilding Together Richmond
$120,000
$120,000
Richmond Metropolitan Habitat
for Humanity
$99,000
$21,000
$120,000
Virginia Poverty Law Center
$76,000
$1,000
$77,000
Total CDBG
$1,315,000
$95,339
$1,410,339
Project: HOMES
$410,000
$410,000
CHDO
$75,000
$10,000
$85,000
Housing Opportunities Made
Equal
$43,650
$43,650
Total HOME
$485,000
$53,650
$538,650
Proposed Use of Funds
The additional funds will allow for additional administration and planning
funds for the Department of Community Enhancement; for data analysis and
coordinating access to homeless service providers across the Richmond
Metropolitan Area; for operational funding for Humankind's Ways to Work
program which provides fair interest vehicle loans and financial literary
education to income eligible individuals; for operational funding towards
three financial opportunity centers; for a mobile home park survey effort;
for rehabilitation of approximately two additional owner -occupied homes in
Chesterfield County; for down payment and closing cost assistance for
approximately three income -eligible first time homebuyers in Chesterfield;
and for the construction and sale of two single-family homes to income -
eligible first time homebuyers in Chesterfield.
Staff Recommendation:
The Board of Supervisors is requested to adopt the FY2020 Community
Development Block Grant and HOME Investment Partnerships Grant Annual Plan
with changes as approved and amend the appropriations.
District:
Countywide
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 1 of 1
�Rmh AGENDA
Meeting Date: May 22, 2019 Item Number: 13.B.4.
Subiect:
Conveyance of an Easement to Virginia Electric and Power Company
County Administrator's Comments:
County Administrator:
Board Action Requested:
Authorize the Chairman of the Board of Supervisors and the County
Administrator to execute an agreement with Virginia Electric and Power
Company for a variable width underground easement for service to the new
Emergency Communications Tower at Matoaca Middle School, 6001 Hickory Road.
Summary of Information:
Staff recommends that the Board of Supervisors authorize the Chairman of the
Board of Supervisors and the County Administrator to execute an agreement
with Virginia Electric and Power Company for a variable width underground
easement for service to the new Emergency Communications Tower at Matoaca
Middle School, 6001 Hickory Road. This request has been reviewed by county
staff and schools.
Approval is recommended.
District: Matoaca
Preparer: John W. Harmon Title: Real Property Manager
Attachments: Yes No #
V ,10 1G
-il"Irmirkifta M,
Conveyance of an Easement to Virginia Electric and Power Company
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Property of:
COUNT`( OF CHESTERFIELD
6001 Hickory Rd.
Petersburg, VA 23803
f1 GPiN: 7826172204
-- -r Owner's Initials:
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Page 5 of 5
Prat to Accompany
Right—of--May Agreement
GTNIA. ELECTRIC AND POWER COW ANY
doing business as
02
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04/23/2019 Jeff Miller
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 1 of 3
AGENDA
Meeting Date: May 22, 2019 Item Number: 13.13.5.
Subiect:
Designation of FY2021 and FY2022 Chesterfield Revenue Sharing Projects
County Administrator's Comments:
County Administrator:
Board Action Requested:
The Board is requested to designate FY2021 and FY2022 Chesterfield Revenue
Sharing projects and potential funding sources and authorize the request for
transfer of revenue sharing funds.
Summary of Information:
The county regularly participates in a biennial Virginia Department of
Transportation (VDOT) matching fund program, Revenue Sharing, wherein the
county may provide local funds in anticipation of an equal match by VDOT.
The annual maximum request for state funds is $5 million and the state
allocation per project is capped at a maximum of $10 million ($20 million
total with local match).
The following are staff's recommendations for FY2021 and FY2022 Revenue
Sharing projects utilizing the $10 -million per year program.
Continued funding for five projects approved previously by the Board:
• Ecoff Avenue (Ivywood Road to Ken Drive) Minor Widening
• McRae Road (Forest Hill Avenue - Rockaway Road) Sidewalk
• Nash Road (Route 10 to Beach Road) Extension
• Winterpock Road (Route 360 to Royal Birkdale Parkway) Widening
• Woolridge Road Extension (Route 288 to Old Hundred Road)
Preparer: Jesse W. Smith
Preparer: Meghan Coates
Attachments: 0 Yes
No
Title: Director of Transportation
Title: Director of Budget and Managemen
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 2 of 3
AGENDA
Summary of Information: (continued)
The following are staff's recommendations for FY2021 and FY2022 Revenue
Sharing projects utilizing the $10 -million per year program.
Continued funding for five projects approved previously by the Board:
• Ecoff Avenue (Ivywood Road to Ken Drive) Minor Widening
• McRae Road (Forest Hill Avenue - Rockaway Road) Sidewalk
• Nash Road (Route 10 to Beach Road) Extension
• Winterpock Road (Route 360 to Royal Birkdale Parkway) Widening
• Woolridge Road Extension (Route 288 to Old Hundred Road)
Specific funding recommendations for FY2021 and FY2022 are identified on
Attachments A and B.
Per VDOT policy, any balance of revenue sharing funds on completed projects
is subject to deallocation six months after project completion. Staff is
recommending the Board authorize the county administrator to request VDOT to
transfer surplus state revenue sharing funds to the Old Hundred
Road/Otterdale Road Roundabout project as shown below and on Attachment C:
• $550,000 from Hicks Road (Mt. Gilead Boulevard to Cardiff Lane)
Realignment
• $150,000 from Robious Road (James River Road to county line) Widening
• $50,000 from Old Centralia Road (Route 10 to Thomas Dale High School)
Sidewalk
Upon Board approval, staff will submit the FY2021 and FY2022 project requests
to VDOT. VDOT has requested that localities submit pre -applications for
their FY2021 and FY2022 Revenue Sharing applications by July 1, 2019. Final
applications are due October 1, 2019. The Board is requested to act on this
item in order to meet the pre -application deadline.
Recommendation:
Staff recommends the Board:
1. Approve the FY2021 and FY2022 Revenue Sharing Plan (Attachment A);
2. Adopt the proposed resolution (Attachment B) designating the county's
FY2021 and FY2022 Revenue Sharing projects, totaling $10 million; and
4�
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 3 of 3
AGENDA
3. Include the $10 million in sources and uses in the FY2021 and FY2022
Capital Improvement Program.
4. Authorize the County Administrator to request the VDOT to transfer the
following amounts in state revenue sharing funds to the Old Hundred
Road/Otterdale Road Roundabout project: $550,000 from Hicks Road (Mt.
Gilead Boulevard to Cardiff Lane) Realignment; $150,000 from Robious
Road (James River Road to county line) Widening; and $50,000 from Old
Centralia Road (Route 10 - Thomas Dale High School) Sidewalk; and
5. Authorize the Director of Budget and Management to transfer the
following in county appropriations (local match) and anticipated VDOT
reimbursements (state match) to the Old Hundred Road/Otterdale Road
Roundabout project: $550,000 from Hicks Road (Mt. Gilead Boulevard to
Cardiff Lane) Realignment; $150,000 from Robious Road (James River Road
to county line) Widening; and $50,000 from Old Centralia Road (Route 10
- Thomas Dale High School) Sidewalk.
Proposed FY2021 & FY2022 Revenue Sharing Projects
and Funding Requests
FY2021 Projects and Funding Requests
Amount
Ecoff Avenue (Ivywood Road to Ken Drive) Minor Widening
$1,150,002
McRae (Forest Hill Avenue — Rockaway Road) Sidewalk
$300,000
Nash Road Extension (Route 10 to Beach Road)
$4,647,406
Winterpock Road (Route 360 to Royal Birkdale Parkway) Widening
$3,902,592
TOTAL
$10,000,000
FY2022 Projects and Funding Requests
Nash Road Extension (Route 10 to Beach Road)
$1,568,324
Woolridge Road Extension (Route 288 to Old Hundred Road)
$8,431,676
TOTAL
$10,000,000
WHEREAS, Section 33.2-357 of the Code of Virginia permits the
Commonwealth Transportation Board to make an equivalent matching
allocation to any locality for designations by the governing body of
up to $10,000,000 in funds received by it during the current fiscal
year for use by the Commonwealth Transportation Board to construct,
maintain, or improve primary and secondary highway systems within
such County;
WHEREAS, the Virginia Department of Transportation has notified
the county that $5 million is the maximum amount of Chesterfield
County funds that can be matched by the state during FY2021 and
FY2022; and
WHEREAS, the Chesterfield County Board of Supervisors will make
available $5 million for the Chesterfield Revenue Sharing Program
with the adoption of the FY2021 and FY2022 Appropriation Resolution
and other Board action.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County
Board of Supervisors appropriates and/or transfers $5 million to be
matched by the State for the FY2021 and FY2022 Chesterfield Revenue
Sharing Program.
AND, BE IT FURTHER RESOLVED that the FY2021 matched funds be
allocated to the following projects:
$1,150,002 Ecoff Avenue (Ivywood Road to Ken Drive) Minor
Widening
$575,001-VDOT and $575,001 -County
$300,000
$4,647,406
$3,902,592
McRae Road (Forest Hill Avenue - Rockaway Road) Sidewalk
$150,000-VDOT and $150,000 -County
Nash Road Extension (Route 10 to Beach Road)
$2,323,703-VDOT and $2,323,703 -County
Winterpock Road (Route 360 to Royal Birkdale Parkway)
Widening
$1,951,296-VDOT and $1,951,296 -County
ATTACHMENT B
1 of 2
AND, BE IT FURTHER RESOLVED that the FY2022 matched funds be
allocated to the following projects:
$1,568,324 Nash Road Extension (Route 10 to Beach Road)
$784,162-VDOT and $784,162 -County
$8,431,676 Woolridge Road Extension (Route 288 to Old Hundred
Road)
$4,215,838-VDOT and $4,215,838 -County
AND, BE IT FURTHER RESOLVED, that the County Administrator or
Deputy County Administrator are authorized to execute all agreements
and/or addendums for any approved projects with the Virginia
Department of Transportation.
ATTACHMENTR
Transfer Amount:
From:
To:
$1,100,000
Hicks Rd. (Mt. Gilead — Cardiff Ln.) Realignment
UPC 107086; 11817 C3
Old Hundred Rd./Otterdale
$300,000
Robious Rd. (James River Rd. — county line)
UPC 107089; 11817 C6
Rd. Roundabout UPC
$100,000
Old Centralia Rd. (Rt. 10—TDHS) Sidewalk
UPC 113315; 11760 C2
%o CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 1 of 2
- AGENDA
t7RfIC11�!.
Meeting Date: May 22, 2019 Item Number: 13.113.6.
Subiect:
Approval of Water and Sewer Contract with Refunds for Jordan Crossing,
Contract Number 17-0237
County Administrator's Comments:
County Administrator:
Board Action Requested:
Staff recommends that the Board of Supervisors approve this contract with
refunds and authorize the County Administrator to execute any necessary
documents.
Summary of Information:
This project includes the installation of 780 linear feet of oversized and
off-site 16 -inch water line and 1,740 linear feet of oversized 12 -inch water
line, 475 feet of which is off-site. The developer is required to have an
8 -inch waterline to serve the ultimate build -out of the Jordan Crossing
Development. Staff has requested the water lines be oversized to provide
capacity for future development in the surrounding area. Additionally, the
project includes the installation of 570 linear feet of 8 -inch off-site
wastewater line. In accordance with the County Code, the developer is
entitled to refunds for the construction cost of the oversized and off-site
improvements. Funds are available in the Utility wastewater and water
Operating Budgets.
District: Matoaca
Preparer: George B. Hayes, P. E. Title: Director of Utilities
Preparer: Meghan Coates Title: Director of Budget and Management
Attachments:® Yes � No # d,
-A,
S.t" ,y
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 2 of 2
AGENDA
Summary of Information: (Continued)
Developer: Innovative Builders of Midlothian, LLC
Contractor: Castle Equipment Corporation
Location: 14600 Fox Club Parkway
Contract Amount:
Estimated
County Refund Cost for Water Oversizing .............$
107,535.00
Estimated
County Refund Cost for Water Offsite ................$
40,901.50
Estimated
Developer Cost for Water ............................$
446,725.00
Estimated
Total for Water .....................................$
595,161.50
Estimated
County Refund Cost for Wastewater Offsite ...........$
16,985.00
Estimated
Developer Cost for Wastewater .......................$
168,283.23
Estimated
Total for Wastewater ................................$
185,268.23
VICINITY SKETCH
Jordan Crossing - Oversized Water Line & Off-site Water Line and Wastewater Line
County Project # 17-0237
FOX
IN PROPOSED OVERSIZED AND
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: May 22, 2019 Item Number: 13.13.7.
Subiect:
Acceptance of State Roads
County Administrator's Comments:
County Administrator:
Board Action Requested:
Adoption of resolutions for the referenced state roads acceptances.
Summary of Information:
Matoaca District: Palmilla at Magnolia Green Section 1 Remainder of
Carden Park at Magnolia Green
Preparer: Scott Q. Smedley
Attachments: 0 Yes FI No
Title: Director, Environmental Engineering
TO: Board of Supervisors
FROM: Department of Environmental Engineering
SUBJECT State Road Acceptance - Palm i Ila at Magnolia Green Section I Remainder of
DISTRICT Matoaca
MEETING DATE: Mayr 22,2019
ROADS FOR CONSIDERATION: Signature Trl Silver Farm PI
Silver Farm Ct Silverthread Dr
Silver Farm Dr Silverth read Ter
Vicinity Map: Palmilla at Magnolia Green Section I Remainder of
Promo9a E� Cdeslqrrlwd county C3
0
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TO: Board of Supervisors
FROM: Department of Environmental Engineering
SUBJECT State Road Acceptance - Carden Park at Magnolia Green
DISTRICT Matoaca
MEETING DATE: May 22, 2019
ROADS FOR CONSIDERATION: AwsorneDr
Carden Park Dr
Vicinity Map: Carden Park at Magnolia Green
ProducadEp Cne&brr" Courtj,G3
o� CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 1 of 1
z<4 AGENDA
Meeting Date: May 22, 2019 Item Number: 13.8.8.
Subiect:
Designation of Right of Way Along Ecoff Avenue for the Development of Iron
Mill, Section 3
County Administrator's Comments:
County Administrator:
Board Action Requested:
Designate right of way along Ecoff Avenue for the development of Iron Mill,
Section 3 and authorize the County Administrator to execute the designation.
Summary of Information:
In order to develop Iron Mill, Section 3, it is necessary that 3 parcels of
county property containing a total of 0.1894 acres be designated as public
right of way. This request has been reviewed by Environmental Engineering,
Planning, Transportation, Parks and Recreation and Schools.
Approval is recommended.
District: Bermuda
Preparer: John W. Harmon Title: Real Property Manager
Attachments: ®Yes No, ;
VICINITY SKETCH
Designation of Right of Way along Ecoff Avenue
for the Development of Iron Mill, Section 3
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 1 of 1
AGENDA
Meeting Date: May 22, 2019 Item Number: 13.113.9.
Subiect:
Designation of Right of Way and a Sight Distance Easement for VDOT
Maintenance Along Reams Road for Reams Road Elementary School
County Administrator's Comments:
County Administrator:
Board Action Requested:
Designate right of way and a sight distance easement for VDOT maintenance
along Reams Road for Reams Road Elementary School and authorize the County
Administrator to execute the designation.
Summary of Information:
In order to construct the new Reams Road Elementary School, it is necessary
that a parcel of county property containing 0.615 acres be designated as
public right of way and a sight distance easement for VDOT maintenance be
established. This request has been reviewed by the site plan team and
schools.
Approval is recommended.
District: Clover Hill
Preparer: John W. Harmon
Attachments: E Yes
Title: Real Property Manager
11 No 44
Dq *'! I _-III, i Z'S
VICINITY SKETCH
Designation of Right of Way and a Sight Distance
Easement for VDOT Maintenance along Reams Road
for Reams Road Elementary School
0.615 Acre Parcel Designation
and a Variable Width Sight Distance
Easement for VDOT Maintenances
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Meetina Date: Mav 22. 2019
Subject:
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 2
Item Number: 13.13.10.
Approvals Relating to a Financing Plan Through the Economic Development
Authority for the Tomahawk Creek Trunk Sewer
County Administrator's Comments:
County Administrator:
Board Action Requested:
Adopt a resolution, support agreement, and grant authorization for the plan
of financing for the acquisition and construction of the Tomahawk Creek Trunk
Sewer Line.
Summary of Information:
The financing will allow for the construction of the Tomahawk Creek sewer
trunk line. These improvements are critical to economic development efforts
at one of the County's key employment centers, opening up approximately 400
acres of commercial property. Having this important infrastructure in place
will allow the County to more effectively market and attract high-quality
industries to areas around Midlothian Turnpike and Route 288.
The EDA financing of the Revenue Bond will be supported by an agreement
between the County and the EDA whereby the County would provide funding to
satisfy the debt service on the bonds, subject to annual appropriations. The
amount of the financing will not exceed a principal amount of $15,000,000,
will mature no later than December 31, 2034, and have a fixed interest rate
not to exceed 3 percent per year.
Preparer: Meghan Coates
Attachments: 0 Yes FI No
Title: Director of Budget and Management
4 d- "P. , q r- Q
,!J, .L J
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Summary of Information (continued):
Page 2 of 2
The Board of Supervisors is requested to adopt a resolution authorizing the
County Administrator to execute and deliver the various financing agreements
under which, as security for the payment of the debt service on the Bonds,
the County would agree to make such payments on behalf of the Authority. The
debt service payments to be made by the County will be subject to annual
appropriation by the Board of Supervisors.
The annual debt service for the project will be funded by the incremental
sales (360) and real property (64-.) revenue generated from the Watkins
Centre (Westchester Commons) area that have been previously dedicated to the
Watkins Community Development Authority (CDA) - and will be capped at the
2019 amount. With the CDA obligations ending in 2019, this project reroutes
those resources to another key infrastructure project in the immediate
vicinity. The debt service for the sewer line can be accommodated by the
current incremental revenue stream, meaning that all future growth from
Westchester Commons will be available - along with the original increment
not dedicated to the CDA — to fund county programs and services.
Staff requests the Board adopt the attached resolution to approve the
financing plan necessary to consummate the transaction.
Attachments: 0 Yes 1-1 No
RESOLUTION APPROVING A PLAN OF FINANCING FOR
THE ACQUISITION, CONSTRUCTION AND EQUIPPING
OF CERTAIN SEWER LINE IMPROVEMENTS BY THE
ECONOMIC DEVELOPMENT AUTHORITY OF THE
COUNTY OF CHESTERFIELD, AUTHORIZING THE
EXECUTION OF CERTAIN DOCUMENTS IN
CONNECTION THEREWITH AND APPROVING THE
FORMS OF SUCH DOCUMENTS
WHEREAS, the Board of Supervisors (the "Board") of the County of Chesterfield,
Virginia (the "County"), has determined to undertake the design, acquisition, construction and
equipping of certain sewer line improvements in the County (the "Improvements");
WHEREAS, in consultation with the County and pursuant to a resolution adopted on
May 16, 2019, the Economic Development Authority of the County of Chesterfield (the
"Authority") has determined to issue and sell its Tax -Exempt Revenue Bond, Series 2019
(Watkins Sewer Project) (the "Bond"), and apply the proceeds thereof to pay the costs of the
design, acquisition, construction and equipping of the Improvements;
WHEREAS, the Authority and the County have requested Davenport & Company LLC,
as the County's financial advisor (the "Financial Advisor"), to solicit proposals from banking
and other financial institutions to make a loan to the Authority, as evidenced by the Bond, and
nine proposals were received;
WHEREAS, the Authority and the County administration have determined that the Bond
shall be secured by and payable from appropriations made by the County (the "Support
Agreement Revenues") pursuant to a Support Agreement (the "Support Agreement") between
the County and the Authority and shall be further secured by an assignment of the Authority's
rights, title and interests in the Support Agreement; and
WHEREAS, there has been submitted to this meeting a draft of the Support Agreement;
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS
OF THE COUNTY OF CHESTERFIELD, VIRGINIA:
1. The following plan of financing of the design, acquisition, construction and
equipping of the Improvements is hereby approved. The Authority shall issue the Bond to
finance the design, acquisition, construction and equipping the Improvements. The Bond shall
(a) be issued in a principal amount not to exceed $15,000,000, (b) mature in installments ending
no later than December 31, 2034, (c) have a fixed interest rate not to exceed 3.00% per year
(exclusive of any interest penalties or rate reset and subject to adjustment as provided in the Loan
Agreement), and (d) be sold to the Bank (as hereinafter defined) at a price not less than 100% of
the principal amount thereof. The Authority shall issue and deliver the Bond to the Bank and
agree to repay the loan evidenced thereby pursuant to the terms of a bond purchase and loan
agreement (the "Loan Agreement"). The County shall undertake, subject to appropriation by the
Board, to provide for the payment of any amounts due under the Bond, pursuant to the terms of
the Support Agreement. The obligation of the Authority to make payments under the Bond and
the Loan Agreement shall be limited to the Support Agreement Revenues, which shall be
assigned to the Bank pursuant to the Loan Agreement and the Support Agreement. The Bond
shall be further secured by an assignment to the Bank of the Authority's rights, title and interests
in the Support Agreement pursuant to the Loan Agreement and the Support Agreement. This
plan of financing shall contain such additional requirements and provisions as the County
Administrator may approve and determine, in collaboration with the Chairman or Vice -Chairman
of the Authority, to be in the best interests of the County and the Authority.
2. Subject to the pricing parameters of the Bond described above, the Board of
Supervisors hereby authorizes the County Administrator, in consultation with the Financial
Advisor and the Chairman or Vice -Chairman of the Authority, to review the proposals received,
to negotiate terms with the proposers and to select the proposal that the County Administrator
determines to be in the best interests of the County and the Authority. The banking or other
financial institution submitting such winning proposal shall be awarded the sale of the Bond and
shall be referred to herein as the "Bank."
3. In consideration of the Authority's undertakings with respect to the Bond, the
County Administrator is hereby authorized and directed to execute and deliver the Support
Agreement. The Support Agreement shall be in substantially the form presented to this meeting,
which is hereby approved, with such completions, omissions, insertions or changes not
inconsistent with this Resolution as may be approved by the County Administrator, whose
approval shall be evidenced conclusively by the execution and delivery thereof.
4. As provided by the Support Agreement, the Board of Supervisors hereby
undertakes a non-binding commitment to appropriate to the Authority such amounts as are
necessary to pay the debt service due on the Bond as well as other payments due under the Loan
Agreement, to the fullest degree and in such manner as is consistent with the Constitution and
laws of the Commonwealth of Virginia. The Board of Supervisors, while recognizing that it is
not empowered to make any binding commitment to make such appropriations in future fiscal
years, hereby states its intent to make such appropriations in future fiscal years, and hereby
recommends that future Boards of Supervisors do likewise during the term of the Support
Agreement.
5. All other actions of officers of the County in conformity with the purposes and
intent of this Resolution and in furtherance of the plan of financing are hereby ratified, approved
and confirmed. The officers of the County are hereby authorized and directed to execute and
deliver all certificates and instruments and to take all such further action as may be considered
necessary or desirable in connection with the completion of the plan of financing.
6. All resolutions or parts of resolutions in conflict herewith are repealed.
7. This Resolution shall take effect immediately.
N
SUPPORT AGREEMENT
THIS SUPPORT AGREEMENT made as of May 1, 2019, between the COUNTY OF
CHESTERFIELD, VIRGINIA (the "County"), and the ECONOMIC DEVELOPMENT
AUTHORITY OF THE COUNTY OF CHESTERFIELD (the "Authority"), a political
subdivision of the Commonwealth of Virginia;
WITNESSETH:
WHEREAS, the Authority is organized and operating under the Virginia Industrial
Development and Revenue Bond Act (the "Act"), Chapter 49, Title 15.2 of the Code of Virginia
of 1950, as amended (the "Virginia Code");
WHEREAS, the Act authorizes the Authority to acquire, improve, maintain, equip, lease
and dispose of "Authority facilities," as defined in the Act, to finance or refinance and lease
facilities for use by, among others, a county, to issue its revenue bonds, notes and other
obligations from time to time for such purposes and to pledge all or any part of its assets,
whether then owned or thereafter acquired, as security for the payment of the principal of and
interest on any such obligations;
WHEREAS, the County has determined to undertake the acquisition, construction and
equipping of certain sewer line improvements in the County (the "Improvements");
WHEREAS, the Authority has agreed to assist the County in financing the acquisition,
construction and equipping of the Improvements through the issuance and sale of its Tax -Exempt
Revenue Bond (Watkins Sewer Project), Series 2019 (the `Bond");
WHEREAS, the Board of Supervisors of the County (the "Board of Supervisors") on
May 22, 2019, authorized the execution of an agreement providing for the County to consider
certain appropriations in connection with, among other things, payments due on the Bond and
amounts due under the Bond Purchase and Loan Agreement dated as of May 1, 2019 (the "Loan
Agreement"), between the Authority and [ ], relating thereto (collectively, the
"Annual Payments"); and
WHEREAS, all acts, conditions and things required by law to happen, exist and be
performed precedent to and in connection with the execution of and entering into this Support
Agreement have happened, exist and have been performed in regular and due time and in form
and manner as required by law, and the parties hereto are now duly empowered to execute and
enter into this Support Agreement;
NOW, THEREFORE, in consideration of the mutual covenants and agreements
hereinafter contained and other valuable consideration, the parties hereto covenant and agree as
follows:
I. At the request of the County, the Authority will finance a portion of the costs of
the acquisition, construction and equipping of the Improvements through the issuance of the
Bond, in accordance with the provisions of the Industrial Development and Revenue Bond Act,
Chapter 49, Title 15.2, Code of Virginia of 1950, as amended.
2. Subject to the provisions of Section 3, the County will facilitate the financing of
the acquisition, construction and equipping of the Improvements in accordance with the
provisions of this Support Agreement.
3. Notwithstanding anything in this Support Agreement to the contrary, the County's
obligations to pay the cost of performing its obligations under this Support Agreement, including
its obligations to pay all Annual Payments, shall be subject to and dependent upon appropriations
being made from time to time by the Board of Supervisors for such purpose; provided, however,
that the County Administrator or other officer charged with the responsibility for preparing the
County's Annual Budget shall include in the budget for each Fiscal Year as a single
appropriation the amount of all Annual Payments coming due during such Fiscal Year. If such
budget as it is adopted does not include the appropriation described above, the County shall
promptly send written notice to the Authority and each lender designated by the Authority (the
"Lender(s)") of the adoption of such budget without such appropriation. Throughout the term of
this Support Agreement, the County Administrator or other officer charged with the
responsibility for preparing the County's Annual Budget shall deliver to the Authority and the
Lender(s) promptly after the adoption of the Annual Budget for each Fiscal Year, a certificate
stating whether an amount equal to the estimated Annual Payments that will come due during
such Fiscal Year has been appropriated by the Board of Supervisors in such budget. The
Authority hereby designates ], and each of its permitted assigns as the Lender
for all purposes of this Support Agreement, including this Section 3.
If at any time during any Fiscal Year of the County, the amount appropriated in the
Annual Budget for the Fiscal Year is insufficient to pay when due the Annual Payments and
other amounts due under the Loan Agreement relating to the Bond, the Board of Supervisors
directs the County Administrator (or other officer charged with responsibility for preparing the
Annual Budget) to submit to the Board of Supervisors, at the next scheduled meeting of the
Board of Supervisors, or as promptly as practicable, but in any event within 60 days, a request
for a supplemental appropriation sufficient to cover the deficit.
For purposes hereof, the following capitalized terms shall have the following meanings
unless a different meaning clearly appears from the context:
"Annual Budget" shall mean the budget of the County for a Fiscal Year.
"Fiscal Year" shall mean the twelve-month period beginning July 1 of one year and
ending June 30 of the following year, or such other fiscal year of twelve months as may be
selected by the County.
4. Neither the County nor the Authority shall have the right to assign or transfer their
respective rights, liabilities and obligations under this Support Agreement to any person without
the prior written consent of the other party. This Support Agreement shall be binding upon,
inure to the benefit of and be enforceable by the County and the Authority and their respective
2
successors and permitted assigns. The County consents to any such assignment by the Authority
for the benefit of the holder of the Bond.
The Authority's rights, title and interest in this Support Agreement (but not its
obligations) are hereby assigned to the holder of the Bond (including assigns permitted in
accordance therewith) as their interests may appear as collateral security for the payment in full
of the Bond. By its execution and delivery of this Support Agreement, the County has evidenced
its consent to such assignment.
5. The County will make available its annual audited financial statements through
the Electronic Municipal Market Access System within seven (7) months after the end of each
Fiscal Year. The County will also promptly provide such additional financial information as the
holder of the Bond may reasonably request, including, but not limited to, the Annual Budget for
any Fiscal Year.
6. Any notices or requests required to be given hereunder shall be deemed given if
sent by registered or certified mail, postage prepaid, addressed (a) if to the County, at
Chesterfield County, P.O. Box 40, Chesterfield, Virginia 23832 (Attention: Matt Harris, Deputy
County Administrator), (b) if to the Authority, at 9401 Courthouse Road, Chesterfield, Virginia
23832 (Attention: Chairman), and (c) if to the Lender(s), at the address given by each such
Lender to the Authority. Any party may designate any other address for notices or requests by
giving notice under this Section.
7. This Support Agreement shall be governed by the laws of the Commonwealth of
Virginia.
8. If any clause, provision or section of this Support Agreement shall be held illegal
or invalid by any court, the illegality or invalidity of such clause, provision or section shall not
affect the remainder of this Support Agreement, which shall be construed and enforced as if such
illegal or invalid clause, provision or section had not been contained in this Support Agreement.
9. This Support Agreement shall remain in full force and effect until the Bond has
been paid in full.
10. All capitalized terms used herein and not otherwise defined shall have the
meanings ascribed thereto in the Loan Agreement.
11. This Support Agreement may be executed in several counterparts; each of which
shall be an original, and all of which together shall constitute but one and the same instrument.
12. Any dispute relating in any way to this Support Agreement that cannot be
resolved between the parties shall be resolved in the Circuit Court of Chesterfield County,
Virginia, and in no other forum.
[Remainder of Page Intentionally Left Blank;
Signature Page Follows]
3
IN WITNESS WHEREOF, the parties hereto have each caused this Support Agreement
to be executed in their respective names as of the date first above written.
COUNTY OF CHESTERFIELD, VIRGINIA
Dr. Joseph P. Casey, County Administrator
ECONOMIC DEVELOPMENT AUTHORITY
OF THE COUNTY OF CHESTERFIELD
, Chairman
[Signature Page to Support Agreement]
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
4GEkS4�-
Page 1 of 2
Meeting Date: May 22, 2019 Item Number: 17.A.
Subject:
Public Hearing to Consider Proposed Code Amendment Relative to Solar
Energy(19PJ0112)
County Administrator's Comments:
County Administrator:
Board Action Requested:
Following a public hearing adopt the attached amendment.
Summary of Information:
Following a public hearing on April 16, 2019 the Planning Commission by
unanimous vote forwarded a recommendation of approval.
The use of solar energy is a growing trend in the state and within our
community. In 2018, the General Assembly adopted legislation which, among
other things, directed a locality to address the use of solar energy within
its comprehensive plan and to permit by right solar energy for on-site usage.
The proposal would provide that in all districts solar facilities which serve
on-site uses only may be permitted subject to outlined restrictions. For a
farm on A property, in accordance with state regulation, there is also
permitted the ability to generate energy beyond that necessary to the site.
This use is limited by the state and staff has provided restrictions in
accordance with such regulation within our code.
Staff also proposes additional opportunities for the generation of power
through photovoltaic solar facilities. The proposal provides for what is
termed as small scale and large-scale solar energy facilities. Small scale
facilities would be permitted as a restricted use.
Preparer: Andrew G. Gillies Title: Director of Planning
Attachments: Yes ❑ No #
ell
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 2 of 2
AGENDA
Summary of Information: (Continued)
Such facilities are those no greater than 2 acres in size, excluding roof
mounted facilities on buildings containing a permitted use, and are generally
accessory to a permitted use within I districts. The restrictions for the
use are similar to those proposed for large scale facilities. Large scale
facilities as proposed are those intended for utility scale solar power
generation. Such facilities would be permitted by conditional use within A
districts. Within the ordinance staff has provided standard conditions for
the use, giving clear expectations to applicants and guidance for staff in
evaluating the use. The Commission and Board may approve amendment to such
conditions where determined appropriate through the conditional use zoning
process. In drafting the above proposals staff has evaluated model
ordinances, existing ordinances and common practices from other localities,
industry standards and state code requirements
AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD,
1997, AS AMENDED, BY AMENDING AND REENACTING SECTIONS 19.1-52,19.1-53 &
19.1-570 OF THE ZONING ORDINANCE RELA'T'ING TO SOLAR ENERGY
BE IT ORDAINED by the Board of Supervisors of Chesterfield County:
(1) That Sections 19.1-52, 19.1-53 &19.1-570 of the Code of the County of'Chesterfield, 1997, as
amended, are amended and re-enacted, to read as follows:
Chapter 19.1
WER-1,610
000
D. Special Limitations for Specific Uses. The following uses shall be subject to the limitations as
specified:
000
4. Solar enerizy facility, lari!e scale. Unless modified or otherwise conditioned by the Board of
Supervisors at time of zoning approval, large scale solar energy facilities shall be subject to
the following limitations and requirements:
a. Project description. In addition to other application requirements, application for a
facility must include project overview in te-xtual form that includes estimated completion
date and operational lifespan of facility, approximate rated capacity of solar energy
system, specified types of solar equipment to be placed on site and description of any
supplementary structures or uses.
b. General plan. General layout plan shall be provided with application. The plan shall
include, at a minimum, location, access points, anticipated location of transmission lines
and other utility connections, general location of solar equipment and supplementary
facilities to be placed on site, buffers and other items required for zoning applications
layout plans. If facility development is to be phased, a general vhasinp, plan should also
be included.
c. Decommissioning, plan. A decommissioningplan shall be submitted for review with
initial site plan. A decommissioning plan shall include the following:
9 Contact information for the party responsible for site decommissioning,
0623:1.1.4694.1.
• Timeline for, and written description of, decommissioning procedures which shall
include, but not be limited to, removal of any above and below ground tanks, cables,
fencing, debris, buildings, structures or equipment, to include foundations and pads,
related to the facility and the restoration of solar facility land and related disturbed
areas to a natural condition or other approved state. At time of zoning approval, the
Board of Supervisors may approve and condition a request by an applicant to have
certain items intended to be utilized to serve a pennitted use on the site, to remain
provided site plan approval is obtained;
• "Natural condition" shall be taken to mean the stabilization of soil to a depth of 3 feet
and restoration of site vegetation and topography to pre-existing condition, provided
that the exact method and final site restoration plan shall be subject to site plan
review giving, among other things, consideration to impacts upon :future site use,
environmental and adjacent property impacts. The director of planning may approve
a request by the landowner for alternatives to site restoration to allow roads, pads or
other items which will serve a future permitted site use to remain. Where applicable,
if the director of planning detennines that a restoration plan significantly deviates
from the description and conditions approved by the Board such plan shall require
amendment of conditions through the zoning process
• A detailed estimate of the cost of decommissioning, which may include net salvage
value of such equipment, facilities or devices, and site restoration or, if approved by
Board of Supervisors, future site development. If decommissioning is phased then
such costs shall be so described and calculated to match phased plan. An estimate
shall be prepared by an engineer licensed in the state of Virginia, having expertise in
the removal of solar facilities and site restoration as applicable to request,
• Decommissioning plan, accompanying estimates and surety shall be updated every
five years and provided to the director of planning; and
• Landowner, applicant or facility owner shall provide the county with a surety,
acceptable to the director of planning, equal to the estimated costs of the
decommissioning and site restoration or redevelopment as applicable. Any
surety shall be provided prior to site plan approval for the facility and shall include
the ability for automatic adjustment for inflation or as necessary based upon
decommissioning and/or restoration plan update.
d. Airport and Federal Aviation Administration (FAA) approval. Prior to site plan approval,
applicant shall demonstrate compliance with glint and glare standards of the FAA and
approval from and the FAA.
e. Constriction and decommissioning activity. Except as provided herein, all construction
and decommissioning activity shall be limited to the hours of 7 AM to 7 PM Mondav
through Saturday. Pile driving activity will be further limited to the hours of 9 AM to 5
PM Mondav through Saturday. On Sunday, construction and decommissioning activity
0623:114694.1
will be limited to the hours of 9 AM and 5 PM, and further restricted onlv to light
constniction or decommissioning activity that does not include pile driving, use of heavy
equipment or any other activity that exceeds 60 dBA as measured at property line with
any adjacent property not part of facility.
f Traffic management plan. When detennined by the directors of planning and
transportation that construction or decommissioning activity for the site creates a
significant traffic or safety impact upon or damage to area roads or properties, a traffic
management plan shall be provided at time of site plan review, which shall include a
reasonable road maintenance plan if appropriate under the circumstances.
g. Setbacks, buffers and screening.
• The solar facility perational area, to include any buildings, structures, equipment,
parking and disturbed areas, shall be setback a minimum 150 feet from! ny
residentially zoned or occupied propertv. 100 feet from any road or right-of-way
shown on the Thoroughfare Plan, and 50 feet from any other road or property;
• Except where adjacent to electric power facility producing electricity for others or
residentially zoned or occupied property, a buffer shall be provided equal to the
required setback. Adjacent to residentially zoned or occupied property, the buffer
shall be 100 feet in width. Each buffer shall comply with requirements of Perimeter
Landscaping C and the requirements of buffers in this chapter with the exception that
at the time of installation any large deciduous trees shall be a minimum of 3 inches in
caliper and evergreen trees.a minimum of 7 feet in height, and
• Facility, outdoor equipment or storage shall be screened unless detennined through
site plan review that provided buffer is sufficient to mitigate view from adjacent
propertv or road.
h. Access. Access to the property shall be provided for Chesterfield County Fire
Department, and where necessary Environmental Engineering, in a manner satisfactory to
each department as determined at time of plan review.
i. Facility operation and design.
• Facility design, construction and installation shall conform to applicable industry
standards, including those of the American National Standards Institute (ANSI),
Underwriters Laboratories (UL), the American Society for Testing and Materials
(ASTM), or other similar certifying organizations. and shall comply with the Unifornn
Statewide Building Code and with all other applicable fire and life safety
requirements. The type, and manufacturer specifications of; solar panels shall be
submitted for review and approval as part of the site plan application and may be
modified through request to. and approval, by the director of planning,
10
0623:114694.1
• Prior to start of electricity transmission,. documentation sliall be provided to the
director of planning verifying interconnection agreement or similar agreement with
the applicable public utility pursuant to a Power Purchase Agreement (PPA) or other
off -taker as permitted by state law or the State Corporation Commission, and
notification of when electricity transmission is to begin. The director of planning shall
be notified certified mail within 30 days of cessation of such agreement. Where such
power distribution is permitted by law, agreements for power distribution which do
not require a PPA shall also comply with the above documentation and notification,
• Generation of power shall be limited to photovoltaic panels, provided that any on-site
buildings may utilize integrated photovoltaic building materials,
• Solvents necessary for the cleaning of solar panels shall be biodegradable,
• Wiring, excluding that which is on a solar array, shall be located underground except
where necessary to directly connect to public service corporation,
• Solar panels shall be placed so as to prevent concentrated solar radiation, heat orlg are
being directed onto other properties or roads;
• Onsite lighting shall be the minimum necessary for security or onsite maintenance
and shall comply with Sec. 19.1-205;
• Solar equipment shall not be utilized to provide advertising or :Function as sirs;
• Except for initial construction or decommissioning activity. maintenance periods or
emergency conditions which require temporary use of onsite generator, noise
generated by the facility shall not exceed 60 dBA as measured at property line with
any adjacent property not part of facility; and
• Facility owner shall develop a maintenance inspection agreement with the county to
provide for inspection of facility and panels.
j. Height. Excluding transmission utility poles serving the site, no buildings. structures,
solar panel arrays or other equipment utilized on the site shall exceed 25 feet in height.
The director ofplanning may pprove the pennitted height to be exceeded where due to
terrain screening or other mitigation visibility of a structure is minimized;
k. Transmission lines. Except for lines that are solely subject to State Corporation
Commission jurisdiction, and where necessary for lines to directly connect to existing
transmission lines, new transmission lines are subject to site plan review and shall not be
located above ground. The director of planning may approve use of above ground
transmission lines where determined during plan review that such action would mitigate
impact upon protected enviromnental features or there exist other site-specific features
where underground placement of lines is not feasible.
1. Health and safety. Security fencing shall be provided for areas of facility peration a
minimum of 6 feet in height, having barbed wire or similar along top and providing
secured gates. Alternative method of security may be approved at time of site plan
11
0623:114694.1
approval where demonstrated that such method meets or exceeds intended security oof
fencing.
m. Change of facility owner. The director of planning shall be notified by certified mail of
anv change in ownership and if different part} responsible for decommissioning of
facility within 60 days of such change.
n. Decommission, abandonment and maintenance compliance.
• Platming shall be notified by certified mail 30 days prior to the intended
decommissioning of a solar facility,
• Damaged or unusable panels or arrays shall be removed from site within 60 days of
removal from service;
• A solar facility, o�yportion thereof, shall be considered abandoned where not
utilized for the generation and distribution of electricity for a continuous period of six
months. The director of planning may extend such time period where evidence is
provided by the facility owner or operator demonstrating that the failure to utilize the
facility for power generation is beyond the reasonable control of owner or operator,
the facility is operationally capable of generation and has not been abandoned; and
• Decommissioning procedures shall be completed within 1 year of decommissioning
notice, abandonment of a solar facility, or a shorter time period where in writing
building official or other county official determines the facility or some aspect thereof
to be unsafe. If facility owner fails to meet decommissioning requirements or comply
with a request for removal or repair, the county may at its option:
o remove and salvage facility equipment and structures and perform related
restoration using provided surety. If the decommissioning surety and salvage
recompense is insufficient, the county shall have the right to recover such costs
from facility owner to include legal fees, expenses and fines, or
o pursue legal recourse to have the solar facility, or portion thereof as applicable,
removed at owner's expense. The county may seek to recover its costs, legal fees
and legal expenses incurred to have the facility decommissioned in compliance
with approved plan.
000
12
0623:114694.1
MERIMIRTMEMEM
P - Permitted by Right Rand RS �n- Permitted with Restrictions AAccessory
IM
C = Conditional Use
S;7 Special Exception
M - Manufactured Home Permit
Use
Zon[M
Districts
R-7
R C
R -'M
R MF
MH - I
AM -2
MH -3
A
0-1
0-2
C-1
C-2
C-3
C-4
C-5
1-1
1-2
1-3
ithru 88
000
Solar
Solar enerky
facility, 1w,2e scale
C
Solar enerzy
racilitg Iimiterl
R
R
R
R
R
R
R
R
R
R
R
R
R
R
R
R
R
R
Solar enerLy
1WcfiftP,.vmaZ1 wale
R
R
R
000
Those uses listed as "R." or "RS" in Table 1.9.1-52.A. shall be pen-nitted in the respective zoning
districts provided that the restrictions as outlined below are met. If the restrictions cannot be met, the
use may be allowed in the respective zoning district through either a Conditional Use or Special
Exception.
000
Solar enemy facility, limited.
1. R-88, R-40, R-25, R-15, R-12, R-9, R-7, R -C Districts
R-TH, R -MF DistActs
M11-1, M11-2, MH -3 Districts
a. Use is accessory to the permitted use it is intended to serve,
b. Facilitv serves, and is designed to serve, the electricity or thermal needs o.lthe property on
which located only and in no case generates more than 20 M. This restriction would not
preclude interconnection to the electric grid-,
c. Facilitv is either roof mounted upon a Permitted building or Pround mounted-,
d. Facilitv mounted upon roof of building shall meet height, setback, and any historic
preservation requirements applicable to the building-, and
e. Ground mounted facility shall meet accessory structure height, setback and any historic
preservation requirements.
2. A District:
Option 1
a. Use is accessory to the permitted use it is intended to serve,
b. Facility serves, and is designed to serve, the electricity or thermal needs of the property on
which located ons. 'Ibis restriction would not preclude interconnection to electricgrid,
c. Facility is either roof mounted upon a permitted building or ground mounted,
13
0623:114694.1
d. Facility mounted upon roof of building shall meet height, setback and any historic
preservation requirements applicable to building; and
e. Ground mounted facility shall meet non-farm accessory structure height, setback and any
historic preservation requirements.
Option 2
a. Use is located on a farm, three acres or more and is accessory to the permitted agricultural
business or agricultural operation on the property
b. Facility is either roof mounted upon a permitted building or ground mounted:
c. Facility mounted upon roof of building shall meet height, setback and any historic
preservation requirements applicable to building;
d. Ground mounted facility shall meet non-farm accessory structure height, setback and any
historic preservation requirements; and
e. Facility complies with provisions of Sections 56-594 and 56-594.2 of the Code of Virginia
as applicable.
3. 0-1 0-2 Districts
C-1 C-2 C-3 C-4 C-5 Districts
I-1 I-2 I-3 Districts:
a. Use is accessory to the permitted use it is intended to serve;
b. Facility serves, and is designed to serve, the electricity or thermal needs of the property on
which located only. This restriction would not preclude interconnection to electric grid;
c. Facility is either roof mounted upon a building containing a permitted use or ground
mounted;
d. Facility mounted upon roof of building shall meet height, setback, any applicable historic
preservation or design district, and provisions of Section 19.1-317; and
e. Ground mounted facility shall not exceed 25 feet in height, setback and any applicable
historic preservation or design district requirements applicable.
ME
Solar enerey facility, small scale
I-1, I-2, I-3 Districts:
a. Ground mounted solar eauiament shall be set back the ucater of building setback required
for the district or 25 feet and not exceed a height of 25 feet;
b. Facility is located on a property having a principal use,
c. Solar facility shall not be located any closer to road than the principal building or use;
d. Ground mounted solar equipment shall comply with the screening provisions of Sees. 19.1.-
260 or 19.1-261, provided that the director of planning may approve alternative treatments
where it is demonstrated that due to buffers, terrain or other site-specific conditions the visual
impact of such facilities on adjacent properties or right-of-way is sufficiently aid.
14
0623:11.4694.1.
e. Building mounted equipment shall comply with applicable buildinp, design standards and
shall not exceed heiRM requirements of the building upon which located;
f. The design and installation of facility shall confonn to applicable industry standards,
including those of the American National Standards Institute (ANSI), Underwriters
Laboratories (UL), the American Society for Testing and Materials (ASTM), or other similar
certifying organizations, and shall comply with the Uniform Statewide Building Code and
with all other applicable fire and life safety reguirements. The type, and manufacturer
specifications of, solar panels shall be submitted for review and approval as part of the site
plan application, or building permit if not requiring site plan review, and may be modified
through request to, and approval, by the director of planning;
R. Generation of power shall be limited to photovoltaic panels, provided that any on-site
buildings may utilize integrated photovoltaic building materials-,
h. Solvents necessary for the cleaning of solar panels shall be biodegradable-,
i. Wiring, excluding that which is on a solar array, shall be located underground except where
necessary to directly connect to public service corporation or other recipient of power
distribution-,
j. Solar panels shall be placed so as to prevent concentrated solar radiation, heat or glare being
directed onto other properties or roads-,
k. Solar equipment shall not be utilized to provide advertising or function as sigms,
1. Noise generated by the facility shall not exceed the lesser of that permitted for the district or
60 dBA as measured at property line with any adjacent propertv not part of facilitv.
ni. Decommissioning plan shall be submitted to director of planning with the required site plan
and shall comply with the decommissioning requirements of 19.1-52.D.4.
n. A solar facility, or any portion thereof. shall be considered abandoned where not utilized for
the generation of electricity for a continuous period of six months. The director of planning
may extend time period where evidence is provided by the facility owner or operator
demonstrating that the failure to utilize facility for power P-eneration is beyond reasonable
control of owner or operator, facility is operationally capable of generation and has not been
abandoned, and
o. Where solar energy facility is abandoned or where a county building official determines the
facility, to include any component thereof, is unsafe it shall be repaired to comply with local,
state and federal regulatory standards or be removed by the owner or other responsible party
within time specified by official. V compliance is not achieved within specified time period,
the county may pursue legal action to achieve removal at owner's expense.
000
000
Photovoltaic: Materials and devices that absorb sunlight and convert it directly into electricity.
000
Solar energy facility, larize scale. A facility that utilizes photovoltaic (PV) materials and technology
for the wholesale generation and distribution of clectricitv from sunlight. On-site components may
15
0623:114694.1
include solar panels and other accessory components to include, but not be lunited to, transformers,
transmission lines, and other improvements necessary to support the power generation, collection
and transmission.
Solar energy facility, limited: System that utilizes sunlight to produce heat, electricity or both to serve
the thermal or electricity needs of the propertv on which located. Excess power generated by the
facility and not presently needed for on-site consumption may be used by the utility (i.e. net metering).
Solar energy facility, small scale. A facility that utilizes photovoltaic (PV) materials and systems along
with related on-site facilities which generate electricity from sunlight, utilize sunlight as energy source
for heating or cooling of water or buildings, or produce power by converting, collecting or transferring
solar generated power. The cumulative area utilized for installation and operation of small scale solar
energy facility shall not exceed two acres provided that where rooftops of buildings containing a
permitted use are utilized, the facility area may be increased by the square footage of such buildings.
The facility be utilized for on-site consumption and for the wholesale generation and distribution
of electricity from sunlight to a public service corporation. Where small scale solar energy facilities
are adjoining or interconnected, and total area of combined facilities exceed two acres, they shall be
considered a large scale solar energv facility and subject to applicable regulation.
(2) That this ordinance shall become effective immediately upon adoption.
16
0623:114694.1
In
lilt
1Rxcl�moub 071mes-Bloptch
Advertising Affidavit
300 E. Franklin Street
Richmond, Virginia 23219
(804) 649-6208
COUNTY OF CHESTERFIELD
BOARD OF SUPERVISORS
P.O. BOX 40
9901 LORI RD.
CHESTERFIELD, VA 23832
Account Number
3005440
Date
May 15, 2019
Date Category Description Ad Size Total Cost
05/15/2019 Meetings and Events TAKE NOTICE Take notice that the Board of Supervisors of Ch 2 x 36 L 346.20
TAKE NOTICE
Take notice that the Board of Supervisors of Chesterfield County, Vir•
gime, ataregularly scheduled meeting on Mayy 21, 201%at6pip. inthe
County Public Meeting Room at the Clesterfield Administration Build-
ing, 1011111
uild•ing,10001 Iron Bridge Road, Chesterfield, V'uginia will fold a public .
hearing where persons affected may appear and present views to con.
sider.
An ordinance to amend the Code of the County of Chesterfield 1991,
as amended, by amending and re-enacting Sections 19,152,19,1 S3
and 19.1.510 of the Zoning Ordinancerciatiq to Solar Power
Facilities. The ordnance, will among other tfun� ;define the temu
'photovoltaic" and "solar facilities" including "limited," "small
sale' and tiargesale"facilities; provide that a limited solar
facility be permitted with certain restrictions in all zoning districts
so long as It is designed to serve only the property on which it is
located; permit a limited solar facility on a farm in A disldcl s, with
certain rostr ro to produce power for distribution maccordance
with Code of Virginia Sections 56.594 and 56.5941; permit a small•
scale solar fagfity,with certain restrictions, in I districts to produce
power for onsite consumption or distribution provided that area of
solar power proration does not exceed two acres, excluding roof
mounted facilities; and permit a large scale solar lad City, one that is
intended to generate power for distribution, by conditional use in A
districts subJed to cenddions,
A copy of the full text ofN proposed ordinance is on file in the Office
oftie Cleritto the Board of Supervisors and the County Administrator's
Office, Room 504, 9901 Lori Road, Chesterfield, Virginia and may be ex•
amined by all interestedpersals between the hors of NO a.m. and
5A0 p.m, Monday through Friday, If further information is desired,
please conticfMr. Ray Cask ZoningAdmidushlhr,at148.1011,
Thehead7, is held atapublic facility designed to be accessible to per.
sols with disabilities, Any person with questions on the accessibility of
the facilityor need for reasonable accommodations should contact Jan.
ice Blatt Clerk tothe Board, 914&1200, Persons needing interpreter
services for the deaf must notify the Clerk to the Board no later than Fri.
day, May 11, 2019.
Publisher of the
Richmond Times -Dispatch
This is to certify that the attached TAKE NOTICE Take notice t was
published by the Richmond Times -Dispatch, Inc. in the City of
Richmond, State of Virginia, on the following dates:
05/08, 05/15/2019
The First insertion being given ... 05/08/2019
Newspaper reference: 0000931389
Sworn to and subscribed before me this Wednesday, May 15, 2019
aoo
Notary Public Billing Representative
State of Virginia
City of Richmond
My Commission expires
Kimberly B. Harris
NOTARY PUBLIC
Commonwealth of Virginia
Notary Registration Number 356753
Commission Expires January 31, 2021
THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 4
Meeting Date: May 22, 2019 Item Number: W.B.
Subject:
Public Hearing to Consider the FY2020-FY2025 Secondary Road Six -Year
Improvement Plan and FY2020 Secondary Road Improvement Budget
County Administrator's Comments:
County Administrator:
Board Action Requested:
Hold a public hearing to consider: FY2020-FY2025 Secondary Road Six -Year
Improvement Plan and FY2020 Secondary Road Improvement Budget.
Summary of Information:
FY2020-FY2025 Secondary Road Six -Year Improvement Plan
State statute requires the Board of Supervisors to update, every two years,
jointly with the Virginia Department of Transportation (VDOT) , a six-year
plan identifying improvements that are anticipated to be made to the
secondary road system in the county. The recommended FY2020-FY2025 Secondary
Six -Year Plan has been developed by VDOT and staff based on projected
revenues of approximately $1.12 million per year, plus $21,000 per year which
must be used for hard surfacing unpaved roads. A summary of the proposed
Plan is shown on Attachment A.
Preparer: Jesse W. Smith - Title: Director of Transportation
Preparer: Meghan Coates Title: Director of Budget and Management
Attachments:
0 Yes F-1 No
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 2 of 4
AGENDA
Summary of Information: (continued)
Staff recommends the following project be added to the Plan:
• Indian Springs Road (Cochise Trail to existing Upton Road) Drainage
Improvement: Based on input received during the public hearing for the
Upton Road Extension project, staff recommends cancelling the Upton
Road Extension project and proceeding with improving the existing
drainage crossing of Indian Springs Road to provide a permanent access
solution for the existing Reedy Branch subdivision.
Unpaved Secondary Roads
The Code of Virginia requires that approximately 50 of statewide secondary
construction funds is set aside for the paving of unpaved roads. These funds
are then distributed among localities proportionately based on the number of
miles of unpaved roads carrying over 50 vehicles per day (vpd) in each
locality. Approximately $21,000 per year has been allocated to the Plan
specifically for hard surfacing unpaved roads.
Staff recommends the following six paving projects be added to the Plan.
Prior to proceeding with the projects, staff will contact property owners to
confirm there is support for paving of the road.
• Dry Bridge Road, between Route 60 and Old Hundred Road
• Lacy Farm Road, from Moseley Road to Ahern Road
• Yatesdale Road, from Courthouse Road to 0.17 mile north
• Salisbury Drive, from Headwaters Road to 0.40 mile north
• Hagood Lane, from Newbys Bridge Road to 0.25 mile east
• Belcherwood Road, 0.50 mile north of Qualla Road to 0.7 mile
north
Rural Addition
For localities that meet certain criteria, VDOT allows 5a of secondary road
construction funds, up to a maximum of four years of allocations, to be used
towards upgrading qualifying non -state standard roads so that they can be
accepted into the state road system as a rural addition. Under the rural
addition program, VDOT will pay the road construction costs. The county, or
others, must pay right-of-way acquisition and utility adjustment costs. Based
on the FY2020 secondary road allocation of $1.12 million, approximately
$220,000 could be applied to any one rural addition project.
C?iESTERFIELD COILITT
BOARD OF SUPERVISORS Page 3 of 4
AGENDA
Summary of Information: (continued)
In the past, rural addition projects have been selected by the Board on a
case-by-case basis as requests are received from citizens. The twelve
requests for rural additions received since 2014 are shown on Attachment B.
Staff recommends the following three projects be added to the Plan and the
Board appropriate $50,000 per project in county funds for potential right-
of-way and utility relocation costs.
• Omaha Street, Normandale Avenue to Omaha Street
• Le Gordon Drive, Garnett Lane to 0.10 mile south
• Hubert Lane, Spruce Avenue to 0.12 mile northwest
In order to accelerate projects, staff proposes to manage the associated
design, right-of-way acquisition and construction activities for the new
projects added to the Plan. As a result, VDOT/County design/right-of-
way/construction agreements, similar to those the county has executed in the
past, will be necessary. Under the terms of the agreement, the county will
perform the various activities and be reimbursed by VDOT. Staff recommends
the Board authorize the Chairman of the Board, County Administrator, and
Procurement Director to proceed with the necessary tasks required for the
administration of the projects.
FY2020 Secondary Road Improvement Budge
Each year VDOT requests that the Board of Supervisors approve a Secondary
Road Improvement Budget. The budget reflects the first year of the Six Year
Plan and identifies specific project allocations for the fiscal year. The
following projects are recommended for funding in FY2020: Bailey Bridge
Connector, Scottwood Road Paving, Le Gordon Drive Rural Addition, Hubert
Lane Rural Addition, Woodlake Village Parkway Pedestrian Tunnel Repairs,
Traffic Calming, and the To -Be -Determined - Revenue Sharing Contingency Fund.
Attachment C identifies the projects and allocations for the FY2020 Budget.
C
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 4 of 4
AGENDA
Recommendation:
Staff recommends the Board:
1. Adopt the attached resolutions approving the FY2020-FY2025 Secondary
Road Six -Year Improvement Plan and the FY2020 Secondary Road Improvement
Budget;
2. For selected projects in Plan, authorize the County Administrator, or
his designee, to enter into the customary VDOT/County agreements/
contracts, permits/mitigation agreements, and surety agreements,
acceptable to the County Attorney;
3. Authorize the County Administrator to proceed with the design and right-
of-way acquisition, including advertisement of an eminent domain public
hearing if necessary and to accept the conveyance of right-of-way and
easements that are acquired;
4. Authorize the Chairman of the Board of Supervisors and County
Administrator to execute easement agreements for relocation of
utilities; and
S. Authorize the Procurement Director to proceed with the advertisement of
a construction contract for the projects.
WHEREAS, Omaha Street described below was established prior to July 1,
1992, has provided continuous public service since its establishment, and is
now deemed to provide sufficient public service to warrant its addition as
part of the secondary system of state highways,
NOW, THEREFORE, BE IT RESOLVED, this Board requests Omaha Street be
added to the secondary system of state highways, pursuant to §33.2-335, Code
of Virginia and the Rural Addition Policy of the Virginia Department of
Transportation:
Name of Street: Omaha Street
From: Normandale Avenue (Route 1624)
To: Omaha Street (Route 1661)
Length: 0.15 mile
Guaranteed Right -of -Way Width: So feet
Plat Recorded Date: May 25, 1928
Plat Book: 4 Pages: 110-111
BE IT FURTHER RESOLVED, this Board guarantees a clear and unrestricted
right-of-way, as described, and any necessary easements for cuts, fills and
drainage, and
BE IT FURTHER RESOLVED, this Board requests the Virginia Department of
Transportation to improve the street to prescribed minimum standards,
pursuant to the rural addition policy of the Commonwealth Transportation
Board.
BE IT FURTHER RESOLVED, that a certified copy of this resolution be
forwarded to the Resident Administrator of the Virginia Department of
Transportation.
WHEREAS, Le Gordon Drive described below was established prior to July
1, 1992, has provided continuous public service since its establishment, and
is now deemed to provide sufficient public service to warrant its addition
as part of the secondary system of state highways,
NOW, THEREFORE, BE IT RESOLVED, this Board requests Le Gordon Drive be
added to the secondary system of state highways, pursuant to §33.2-335, Code
of Virginia and the Rural Addition Policy of the Virginia Department of
Transportation:
Name of Street: Le Gordon Drive
From: Garnett Lane (Route 695)
To: 0.10 mile south of Garnett Lane (Route 695)
Length: 0.10 mile
Guaranteed Right -of -Way Width: 40 feet
Plat Recorded Date: Oct 24, 1944
Deed Book: 285 Page: 192
Plat Recorded Date: May 26, 1978
Deed Book: 1318 Page: 816
Plat Recorded Date: May 26, 1978
Deed Book: 1318 Page: 819
Plat Recorded Date: May 26, 1978
Deed Book: 1318 Page: 821
Plat Recorded Date: May 26, 1978
Deed Book: 1318 Page: 823
Plat Recorded Date: Feb 8, 2007
Deed Book: 7620 Page: 272
BE IT FURTHER RESOLVED, this Board guarantees a clear and unrestricted
right-of-way, as described, and any necessary easements for cuts, fills and
drainage, and
BE IT FURTHER RESOLVED, this Board requests the Virginia Department of
Transportation to improve the street to prescribed minimum standards,
pursuant to the rural addition policy of the Commonwealth Transportation
Board.
BE IT FURTHER RESOLVED, that a certified copy of this resolution be
forwarded to the Resident Administrator of the Virginia Department of
Transportation.
WHEREAS, Hubert Lane described below was established prior to July 1,
1992, has provided continuous public service since its establishment, and is
now deemed to provide sufficient public service to warrant its addition as
part of the secondary system of state highways,
NOW, THEREFORE, BE IT RESOLVED, this Board requests Hubert Lane be
added to the secondary system of state highways, pursuant to §33.2-335, Code
of Virginia and the Rural Addition Policy of the Virginia Department of
Transportation:
Name of Street: Hubert Lane
From: Spruce Avenue (Route 724)
To: 0.12 mile northwest of Spruce Avenue (Route 724)
Length: 0.12 mile
Guaranteed Right -of -Way Width: 40 feet
Plat Recorded Date: October 13, 1933
Plat Book: 4 Pages: 222-223
BE IT FURTHER RESOLVED, this Board guarantees a clear and unrestricted
right-of-way, as described, and any necessary easements for cuts, fills and
drainage, and
BE IT FURTHER RESOLVED, this Board requests the Virginia Department of
Transportation to improve the street to prescribed minimum standards,
pursuant to the rural addition policy of the Commonwealth Transportation
Board.
BE IT FURTHER RESOLVED, that a certified copy of this resolution be
forwarded to the Resident Administrator of the Virginia Department of
Transportation.
WHEREAS, Section 33.2-332 of the Code of Virginia,
permits the hard
surfacing of certain unpaved roads deemed to qualify for
designation as a
Rural Rustic Road; and
WHEREAS, any such road must be located in a low-density development
area and have no more than 1,500 vehicles per day; and
WHEREAS, the Board of Supervisors of Chesterfield
County, Virginia
("Board") desires to consider whether the following
roads should be
designated as Rural Rustic Roads:
Dry Bridge Road (Route 685),
From: 0.17 mile east of Old Hundred Road (Route 652)
To: 0.11 mile south of Midlothian Turnpike (Route 60)
Lacy Farm Road (Route 729)
From: Moseley Road (Route 605)
TO: Ahern Road (Route 729)
Yatesdale Road (Route 811)
From: Courthouse Road (Route 604)
To: 0.17 mile north of Courthouse Road (Route 604)
Salisbury Drive (Route 1003)
From: Headwaters Road (Route 1075)
To: 0.40 mile north of Headwaters Road (Route 1075)
Hagood Lane (Route 914)
From: Newbys Bridge Road (Route 649)
To: 0.25 mile east of Newbys Bridge Road (Route 649)
Belcherwood Road (Route 745)
From: 0.50 mile north of Qualla Road (Route 653)
To: 1.20 mile north of Qualla Road (Route 653)
WHEREAS, the Board is unaware of pending development that will
significantly affect the existing traffic on these roads; and
WHEREAS, the Board believes that these roads should be so designated
due to its qualifying characteristics; and
WHEREAS, these roads are in the Board's six-year plan for improvements
to the secondary system of state highways.
NOW, THEREFORE, BE IT RESOLVED, the Board hereby designates these roads
Rural Rustic Roads, and requests that the Resident Engineer for the Virginia
Department of Transportation concur with these designations.
BE IT FURTHER RESOLVED, the Board requests that these roads be hard
surfaced and, to the fullest extent prudent, be improved within the existing
right-of-way and ditch -lines to preserve as much as possible the adjacent
trees, vegetation, side slopes, and rural rustic character along the road in
their current state.
BE IT FURTHER RESOLVED, that a certified copy of this resolution be
forwarded to the Virginia Department of Transportation Resident Engineer.
WHEREAS, the Chesterfield County Board of Supervisors and the Virginia
Department of Transportation (VDOT) have conducted a public hearing on the
FY2020 through FY2025 Secondary Road Six -Year Improvement Plan; and
WHEREAS, the Board concurs with the proposed projects identified in
the Plan.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of
Supervisors approves the FY2020 through FY2025 Six -Year Secondary Road
Improvement Plan as presented by VDOT.
WHEREAS, the Virginia Department of Transportation (VDOT) has
submitted its proposed FY2020 Secondary Road Improvement Budget to the
county; and
WHEREAS, the Budget represents the implementation of the first year of
the FY2020 through FY2025 Six -Year Secondary Road Improvement Plan adopted
by the Board.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of
Supervisors approves the FY2020 Secondary Road Improvement Budget as
presented by VDOT.
0''1- 1- � 1-1
_7ROPOSED SECONDARYROAD IMPROVEMENT PLAN
FY 20 TWI?OUGW FY 25
ESTIMATED
PRIORITY EXISTING PROJECTS: FROM -TO DESCRIPTION COST
3
4
5
11
12
18
19
20
6
7
8
9
10
13
14
15
16
17
0
TOTAL: $12,931,603
PROPOSED ADDITIONS:
INDIAN SPRINGS RD
COCHISE TRAIL - UPTON RD
DRAINGE IMPROVEMENT
$2,616,391 (SEC_
DRY BRIDGE RD
0.17 MI E OLD HUNDRED RD - 0.11 MI S RT 60
PAVING
SYP FUNDS
NASH RD
AT RRA BRANCH
BRIDGE REPLACEMENT
ONLY)
LE GORDON DR
GARNETT LN - 0.10 MI S OF GARNETT LN
RURAL ADDITION
$28,695 (SEC.
HUBERT LN
SPRUCE AVE - 0.12 MI NW OF SPRUCE AVE
RURAL ADDITION
SYP FUNDS
HULL STREET RD
AT SPRING RUN RD
INTERSECTION IMPROVEMENT
ONLY)
YATESDALE RD
COURTHOUSE RD - 0.17 MI N OF COURTHOUSE RD
PAVING
$1,318,930 (SEC.
BAILEY BRIDGE RD/BRAD MCNEER PKWY
HEADWATERS RD - 0.40 MI N OF HEADWATERS RD
PAVING
SYP FUNDS
CONNECTOR, PH I
BAILEY BRIDGE RD - BRAD MCNEER PKWY
NEW ROADWAYS
ONLY)
SCOTTWOOD RD
OLD HUNDRED RD - 0.5 MI W OF OLD HUNDRED RD
PAVING
$80,000
WOODLAKE VILLAGE PKWY
PEDESTRIAN TUNNELS
INSPECTION REPORT
$50,000
WOODLAKE VILLAGE PKWY
PEDESTRIAN TUNNELS
REPAIRS
$1,320,000
QUALIFYING ROADS PER VDOT POLICY
COUNTYWIDE
TRAFFIC CALMING
$50,000/year
UPTON RD
I ROCKFIELD RD - EXISTING UPTON RD
NEW ROADWAY
$50,000
TO BE DETERMINED (TBD) - REVENUE SHARING CONTINGENCY
$7,117,587
TOTAL: $12,931,603
PROPOSED ADDITIONS:
INDIAN SPRINGS RD
COCHISE TRAIL - UPTON RD
DRAINGE IMPROVEMENT
$775,000
DRY BRIDGE RD
0.17 MI E OLD HUNDRED RD - 0.11 MI S RT 60
PAVING
$117,000
OMAHA ST
NORMANDALE AVE - OMAHA ST
RURAL ADDITION
$67,500
LE GORDON DR
GARNETT LN - 0.10 MI S OF GARNETT LN
RURAL ADDITION
$45,000
HUBERT LN
SPRUCE AVE - 0.12 MI NW OF SPRUCE AVE
RURAL ADDITION
$150,000
LACYFARMRD
MOSELEYRD-AHERNRD
PAVING
105,000
YATESDALE RD
COURTHOUSE RD - 0.17 MI N OF COURTHOUSE RD
PAVING
25,500
SALISBURY DR
HEADWATERS RD - 0.40 MI N OF HEADWATERS RD
PAVING
$60,000
HAGOOD LN
NEWBYS BRIDGE RD -0.25 MI E OF NEWBYS BRIDGE RD
PAVING
$37,244
BELCHERWOOD RD
0.50 MI N OF QUALLA RD - 1.20 MI N OF QUALLA RD
PAVING
$105,000
TOTAL: $712,244
RFVFNIIF SHARING PROJF_CTS-
OLD CENTRALIA RD
ROUTE 10 -THOMAS DALE HIGH SCHOOL
SIDEWALK
$360,000
WOOLRIDGE RD EXTENDED
RT 288 - OLD HUNDRED RD
NEW ROADWAY
$22,000,000
NASH RD EXTENSION
ROUTE 10- BEACH ROAD
NEW ROADWAY
$30,052,000
DUNDAS RD
OVER CSX and DSCRACCESS RD
BRIDGE REPLACEMENT
$3,020,000 (REV
SHG FUNDS
ONLY)
MCRAE RD
FOREST HILL AVE - ROCKAWAY RD
SIDEWALK
$2,800,000
ELKHARDT RD
ELMART LN - RUTHERS RD/POCOSHOCK BLVD
SIGHT DISTANCE & PED IMPROVEMENTS
$5,044,000
WINTERPOCK RD
ROUTE 360 - ROYAL BIRKDALE BLVD
WIDENING
$21,100,000
SCOFF AVE
VYWOOD RD - KEN DR
MINOR WIDENING & PED IMPROVEMENTS
$5,580,000
OLD HUNDRED RD J OTTERDALE RD
ROUNDABOUT
$5,000,000
ROUTE 10
ROUTE 1 -1-95
WIDENING
$4,000,000 (REV
SHG FUNDS
ONLY)
BAILEY BRIDGE RD
SUNDAYSILENCE LN- SPRING RUN RD
MINOR WIDENING & REALIGNMENT
$3,821,000
OLD BERMUDA HUNDRED RD
RT 10 -GOLF COURSE RD
RECONSTRUCTION
$3,755,000
OLD BERMUDA HUNDRED RD
OLD STAGE RD - LAWING DR
RECONSTRUCTION
$4,222,000
LUCKS LN
SPIREA RD - E EVERGREEN PKWY
WIDENING
$10,106,000
LUCKS LN
E EVERGREEN PKWY- RT 288
WIDENING
$8,553,000
GENITO RD/ OTTERDALE RD
ROUNDABOUT
$4,268,000
ROBIOUS RD
RVERDOWNS DR- COUNTY LINE
WIDENING
$6,324,000
JESSUP RD
ROUTE 10-PINELAND RD
REALIGNMENT
$4,226,000
HICKS RD
MOUNT GILEAD BLVD - CARDIFF LANE
REALIGNMENT
$2,000,000
ARCH RD
ROUTE 60 - ARBORETUM PKWY
WIDENING & ROUNDABOUT
$3,100,000
BELMONT RD
COURTHOUSE RD - WHITEPINE RD
MINOR WIDENING & REALIGNMENT
$3,639,000
OLD BERMUDA HUNDRED RD
AT OLD STAGE RD
INTERSECTION IMPROVEMENT
$2,900,000
ROUTE 60
ALVERSER-OLD BUCKINGHAM
WIDENING
$10,200,000
GENITO/OLD HUND./CHARTER COLONY
SIDEWALK & STREETLIGHTS
$460,000
���I III III I
TOTAL: $166,530,000
i
Road Name
Location
Non -state
Maintained
Length
Number
of
Houses
Cost Estimate*
District
Braemar Court
W Salisbury Rd - 0.17 mi west of W Salisbury Rd
0.17
7
$950,000
Midlothian
Hubert Lane
Spruce Ave - 0.12 mile northwest of Spruce Ave
0.12
4
$150,000
Bermuda
Le Gordon Drive
S of Garnett Lane
0.10
5
$45,000
Midlothian
Miller Road
N of Baldwin Rd
0.14
4
$63,000
Bermuda
Monath Road (East-West)
S of Reams Rd
0.13
7
$58,500
Clover Hill
Omaha Street
S of Normandale Ave
0.15
8
$67,500
Dale
Unnamed Road
off Church Rd, N of 19600 Church Rd
0.47
5
$211,500
Matoaca
Unnamed Road
off Church Rd, west of Little Rd
0.24
6
$1,200,000
Matoaca
Unnamed Road
600 Courthouse Road
0.32
7
$144,000
Clover Hill
Unnamed Road
off Hickory Rd, between Chinnok & Little Knoll
0.27
7
$1,300,000
Matoaca
Unnamed Road
10000-10014 W Providence Road
0.26
1 4
$1,300,000
Clover Hill
Unnamed Road
loff Skinquarter Rd, W of 21011 Skinquarter Rd
0.35
1 7
$157,500
Matoaca
TOTAL: $5,647,000
* Cost Estimate does not include the cost for utility relocations if needed or the preparation of a plat to record necessary right-of-way
ATTACHMENT B
wZ67gem AIalaWi7 S3Xi1i70110TOWA WHO 11►yiIN091T/: 9 851a� �
PROJECT FROM - TO DESCRIPTION ALLOCATION
BAILEY BRIDGE CONNECTOR BAILEY BRIDGE RD - BRAD MCNEER PKWY
NEW ROADWAY
$639,758
SCOTTWOOD RD OLD HUNDRED RD - 0.5 MI W OF OLD HUNDRED RD
PAVING
$22,483
LE GORDON DRIVE GARNETT LN - 0.10 MI S OF GARNETT LN
RURAL ADDITION
$18,040
HUBERT LANE SPRUCE AVE - 0.12 MI NW OF SPRUCE AVE
RURAL ADDITION
$38,044
WOODLAKE VILLAGE PARKWAY PEDESTRIAN TUNNELS
TUNNEL REPAIRS
$105,000
TRAFFIC CALMING - QUALIFYING ROADS PER VDOT POLICY, COUNTYWIDE
$50,000
TO BE DETERMINED - REVENUE SHARING CONTINGENCY
$270,838
$1,144,163
ATTACHMENT C
_4 -i -O oub &MCS-3ifivato
Advertising Affidavit
300 E. Franklin Street
Richmond, Virginia 23219
(804) 649-6208
COUNTY OF CHESTERFIELD
BOARD OF SUPERVISORS
P.O. BOX 40
9901 LORI RD.
CHESTERFIELD, VA 23832
Account Number
3005440
Date
May 15, 2019
Date Category Description Ad Size Total Cost
05/15/2019 Meetings and Events TAKE NOTICE Take notice that the Board of Supervisors of Ch 2 x 24 L 231.00
TAKE NOTICE
Take notice tat the Board of Supervisors of Chesterfield County, Vir-
L19 an adjourned meeting on Wednesday, May 2 1019, at ii pp m in
County Public Meeting Roan at the Chesterfield Adminirton
Build'my,10001 Iron Bridge Road, Chesterfield, Virginia, will hold a pub•
lk heanng where persons may appear and present their views conce*
ing:
An update to the FY202MY2025 Secondary Road SN -Year
Improvement Plan and adoption of the FY202D Secondary
Road Improvement Budget for Chesterfield County.,
Interested citizens may present comments regarding the secondary
road improvement plan and budget The plan and budget are available
at the Chesterfield County Transportation Department located kr the
Chesterfield County Community Development building at 9800 Govern-
ment Center Parkway, 3rd Floor, or call 7*1037, between the hours of
8:30 un. 5:00 pm
VDOT ensures nondiscrimination in all programs and activities in ac-
cordance with Title VI of the Civil Rights Act of 1%4. The hearing Is held
ata publt facilittyy designed to be accessible to persons with disabilities.
Any persons wlth questions an the accessibility of the faciliity or need
for reasonable accommodations should contact Janke Blokley, Clerk to
the Board, at 761200, Persons needing interpreter services for the
deaf must notify the Clerk to the Board no later than Friday, May 17,
2011
Publisher of the .
Richmond Times -Dispatch
This is to certify that the attached TAKE NOTICE Take notice t was
published by the Richmond Times -Dispatch, Inc. in the City of
Richmond, State of Virginia, on the following dates:
05/08, 05/15/2019
The First insertion being given... 05/08/2019
Newspaper reference: 0000931395
Sworn to and subscribed before me this Wednesday, May 15, 2019
Notary Publ Billing Representative
Kimberly 0. Harris
NOTARY PUBLIC
Commonwealth of Virginia
State of Virginia Notary Registration Number 356753
City of Richmond .ommission Expires January 31, 2021
My Commission expires
THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 2
Meeting Date: May 22, 2019 Item Number: 17.C.
Subject:
Public Hearing to Consider the Exercise of Eminent Domain for the Acquisition
of Right -of -Way and Easements for the Otterdale Road and Old Hundred Road
Roundabout Project
County Administrator's Comments:
County Administrator:
Board Action Requested:
Hold a public hearing and authorize the exercise of eminent domain for the
acquisition of right-of-way and easements for the Otterdale Road and Old
Hundred Road Roundabout Project, including the filing of certificates of
deposit, so that utility relocations and construction may begin prior to the
commencement of eminent domain proceedings.
Summary of Information:
On September 17, 2014, the Board authorized staff to proceed with the
Otterdale Road and Old Hundred Road Roundabout Project, including acquisition
of right-of-way. The Board also authorized the advertisement of an eminent
domain public hearing for the project. The roundabout will improve safety
for the traveling public in the area. The county needs to acquire variable
width right-of-way, temporary and permanent construction easements,
permanent drainage easements as well as utility easements in order to
construct the project.
The county's right-of-way acquisition consultant has been successful in
acquiring right-of-way and easements from sixteen of the nineteen property
owners impacted by the project. The county's consultant has been unable to
reach agreement with three property owners and recommends eminent domain in
order to allow utility relocations to take place in advance of the road
improvement project.
Preparer: Jesse W. Smith
Attachments: 0 Yes
Title: Director of Transportation
F-1No
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 2 of 2
AGENDA
Summary of Information: (continued)
If the county proceeds with eminent domain, a certificate of deposit will be
filed with the court, which will allow the county to immediately enter and
use the right-of-way and easements, so the project can proceed without delay.
The county will then be obligated to purchase the right-of-way and easements
from the property owners as identified on Attachments A & B. Sufficient funds
are available in the budget to pay the anticipated condemnation costs.
Recommendation:
Staff recommends the Board authorize the exercise of eminent domain,
including the filing of certificate of deposit, for the acquisition of right-
of-way and easements for the Otterdale Road and Old Hundred Road Roundabout
Project property identified on Attachments A & B.
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Otterdale Road and old Hundred Road Roundabout Project
RCEL #005]
- ----------- -- - -------- -
aicbwonb amen-3xfivatch
Advertising Affidavit
300 E. Franklin Street
Richmond, Virginia 23219
(804)649-6208
COUNTY OF CHESTERFIELD
BOARD OF SUPERVISORS
P.O. BOX 40
9901 LORI RD.
CHESTERFIELD, VA 23832
Account Number
3005440
Date
May 15, 2019
Date Category Description Ad Size Total Cost
05/21/2019 Meetings and Events TAKE NOTICE Take notice that the Board of Supervisors of Ch 2 x 35 L 172.50
TAKE NOTICE
Take notice that the Board of Supervisors of Chesterfield County, Vir•
ginia, at a regular scheduled meeting on Mayy 22, 2019 at 6 p,m, In the
County Public Meeting roam at the Chesterf'mld Admioist ition Build.
ing, R. 10 and ton Road Chesterfield, Virginia, vll hold a public hear•
itlgwhere persons affected may appear and present their views W con-
s!
er.
The exercise of eminent domain for the acquisition of fee simple
Interest: for right-of-way, permanent utility easements, a permanent
slope and dramage easement, and a tonary construction
easement for the OtterdaleRoad and, 0 Hundred RoadRoundabaut
Pr yed Nhginia Department of Transportation Number 065201150,
RW201, C501) across property at 1715Old Hundred Road,
for the acquisition of fee simple inter•
utility easements, a permanent slope,
partme nt of Transportation Number 065261150, RW201, C501) across
property at 1801 Otterdale Road, GPIN;1176973M
The exercise of eminent domain for the acquisition of permanent utility
easements„ a permanent drainage easemect, and a temporary con•
sVllr�om easement for the Obrdale Road and Old Hundred Road
Roundabout Project. (Virginia Depadment of Transportation Number
0652-02816(1, RW201, 31) across property at 1821 Old Hundred Road,
GPIN;1176918164,
If further information is desired, please contact Mr. Brent Epps at 748
1037, between the hours of 81 ax and 5:00 p.m. Monday through Fri.
day.
The hearing is held at a public facility designed to be accessible to per.
sons with d dilities Any persons wit questions on the accessibility of
the facilittyy or need for reasonable accommodations should contact Jan.
ice B, Blaldey, Clerk to the Board, at MON. Persans needing inter•
preter seruic6 for the deaf must notify the Clerk to the Board no later
than Friday, May 17, 2019.
Publisher of the
Richmond Times -Dispatch
This is to certify that the attached TAKE NOTICE Take notice t was
published by the Richmond Times -Dispatch, Inc. in the City of
Richmond, State of Virginia, on the following dates:
05/15/2019
The First insertion being given ... 05/15/2019
Newspaper reference: 0000933574
Sworn to and subscribed before me this Wednesday, May 15, 2019
\ azi 0 &e��Z
Notary Publ c Billing Representative
State of Virginia
City of Richmond
My Commission expires
Kimberly B. Harris
NOTARY PUBLIC
Commonwealth of Virginia
Notary Registration Number 356753
,ommission Expires January 31, 2021
THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU
KDR Real Estate Services
"When you need it done the right way"
April 5, 2019
�14bll!c «c cor ^j 11 c,
Sp
Route: 652
Chesterfield County Project: Otterdale/Old
Hundred Roundabout
State Project Number: 0652-020-R50, RW201
County: Chesterfield
UPC: 107087
VIA USPS PRIORITY MAIL AND EMAIL
RIGHT OF WAY - Property of Agnes W. Mathews, Trustee of the Agnes W. Mathews Revocable Trust
Agreement dated November 20, 2018
Parcel 015
Mrs. Agnes W. Mathews
c/o Mr. Mike Mathews
1821 Old Hundred Road
Midlothian, VA 23114
Dear Mr. Mathews:
KDR received your counteroffer of $39,000 dated March 5, 2019. We appreciate your support of
the road improvement and willingness to negotiate with us. The county is not able to agree to
this full amount but has agreed to counteroffer for a total of $4,100. The counteroffer is based on
a higher land value of $.75 per square foot, a higher percentage on the permanent drainage
easement, and additional money for trees.
Enclosed please find revised plan sheet 5 showing the ditch being eliminated and a culvert being
added which were included to address the drainage concerns you expressed. The driveway
entrance will be asphalted in the areas that are disturbed by the project.
The Board of Supervisors will be requested to set a date of May 22, 2019 for public hearing to
acquire properties that are refused through condemnation and KDR must notify the county of any
refusal parcels by April 22, 2019.
I respectfully request that you respond to this letter by April 22, 2019.
2500 Grenoble Road, Richmond, Virginia 23294 -Tel. (804) 672-1368 -Fax (804) 672-1373
Mrs. Agnes W. Mathews
April 5, 2019
Page 2 of 2
Please understand that pursing condemnation is not intended to prohibit any further negotiations.
If at any time you feel that there is a mutually acceptable resolution, please let me know so that
we can pursue a settlement. I can be reached at 804.672.1368 ext. 305 or by email at
jdykes@kdrrealestate.com. A business card with my contact information is enclosed for your
ready reference.
Sincerely,
Jefferson L. Dykes, SR/WA
KDR Project Manager
cc: Brent Epps, P.E., Assistant Director, Chesterfield County Transportation Department
PID
712-67-96-62-700-000
740-70-39-09-100-000
727-70-91-84-400-000
740-70-39-09-10-0000
724-66-96-04-100-000
755-69-44-81-500-000
755-69-22-11-000-000
724-66-95-75-900-000
761-66-06-14-600-000
708-673-43-54-00000
713-644-05-87-00000
731-623-08-81-00000
706-68-91-38-00000
767-613-39-49-00000
779-61-99-28-300-000
703-65-99-65-900-000
679-67-20-16-700-000
729-72-11-27-800-000
701-63-88-65-400-000
741-664-96-44-00000
740-65-57-58-100-000
704-70-51-61-900-000
701-64-02-99-300-000
688-638-70-41-00000
Address
Type land
Size
Sale Price
9m
5512 Quarter Horse LN
Vacant Res.
0.66
$70,000
$106,061
$2.43
11531 Drysdale DR
Vacant Res.
0.81
$77,500
$95,679
$2.20
13907 Westfield Rd.
Vacant Res.
0.81
$60,000
$74,074
$1.70
11531 Drysdale Drive
Vacant Res.
0.814
$77,500
$95,209
$2.19
7510 N. Spring Run Rd.
Vacant Res.
1.004
$45,000
$44,821
$1.03
2461 Camelback RD
Vacant Res.
1.09
$78,000
$71,560
$1.64
9111 Broadstone RD
Vacant Res.
1.17
$100,000
$85,470
$1.96
7500 N. Spring Run Rd.
Vacant Res.
1.369
$64,900
$47,407
$1.09
8641 Beach Road,
Vacant Res.
2.011
$50,000
$24,863
$0.57
6710 Otterdale Road
Vacant Res.
2.63
$77,500
$29,468
$0.68
8631 Beach RD
Vacant Res.
4.05
$98,348
$24,283
$0.56
8316 Doss RD
Vacant Res.
4.42
$75,000
$16,968
$0.39
17310 Genito Road
Vacant Res.
5
$95,000
$19,000
$0.44
7727 Woodpecker RD
Vacant Res.
5.8
$93,000
$16,034
$0.37
13900 River RD
Vacant Res.
6.18
$85,000
$13,754
$0.32
17801 Beach RD
Vacant Res.
6.31
$92,000
$14,580
$0.33
22701 Skinquarter RD
Vacant Res.
6.5
$112,000
$17,231
$0.40
5321 Otterdale Rd.
Vacant Res.
8.63
$120,000
$13,905
$0.32
10841 QUALLA RD
Vacant Res.
9
$120,000
$13,333
$0.31
13105 Cedar Creek RD
Vacant Res.
9.81
$175,000
$17,839
$0.41
13541 Cedar Creek RD
Vacant Res.
10
$100,000
$10,000
$0.23
650 County Line RD
Vacant Res.
10.45
$160,000
$15,311
$0.35
11450 Taylor RD
Vacant Res.
11.02
$137,500
$12,477
$0.29
20331 River RD
Vacant Res.
11.23
$130,000
$11,576
$0.27
Wednesday, May 22, 2019 at 4:54:08 PM Eastern Daylight Time
Subject: FW: Otterdale and Old Hundred Intersection Improvements Counteroffer letters
Date: Friday, April 5, 2019 at 9:46:44 AM Eastern Daylight Time
From: Jeff Dykes
To: Mike Mathews
CC: Epps, Brent, Jill Medina, Ronnie Andrews
Mr. Mathews,
Please find the attached letter in response to your letter dated March 5, 2019 and also find the revised plan
sheet 5 for your records. The hard copy of the letter and the full size plan sheet will be mailed to you today.
Thank you,
Jefferson L. Dykes, SR/WA
Director of Project Management
KDR Real Estate Services / 2500 Grenoble Road / Richmond VA 23294
Tel. (804) 672-1368 ex 305 Fax (804) 672-1373
This email message is confidential. It may contain Information that is privileged or subject to other confidentiality requirements and exemptions from
disclosure under applicable law. It is intended solely for the use of the individual named above. If you are not the intended recipient or the person
responsible for delivering it to the intended recipient, you are hereby advised that any dissemination, distribution or copying of this communication
is strictly prohibited. If you have received this email message in error, pease immediately notify the sender by telephone collect, return the original
message to the sender by U.S. Mail, and irrevocably delete this email message.
From: Epps, Brent <EppsB@chesterfield.gov>
Sent: Thursday, April 04, 2019 5:00 PM
To: Jeff Dykes <J Dykes@ kd rrealestate.com>
Cc: Faulkner, Chessa <FaulknerC@chesterfield.gov>; Jill Medina <JMedina@kdrrealestate.com>
Subject: RE: Otterdale and Old Hundred Intersection Improvements Counteroffer letters
GtAUT1O'N. This email originated from, outside,of the organization. Do not click-links'or'open attachments unless you
recognize the sender and know the content is safe
Good afternoon Jeff,
Thank you for pulling this together, the revised offer is approved. Please forward this along to the Mathews'
for their consideration.
Thanks,
Brent
Page 1 of 2
From: Jeff Dykes <JDykes kdrrealestate.com>
Sent: Thursday, April 4, 2019 3:40 PM
To: Epps, Brent <Epps�chesterfield.gov>
Cc: Faulkner, Chessa <FaulknerCC@chesterfield.gov>; Jill Medina <J Medina @kd rrealestate.com>
Subject: RE: Otterdale and Old Hundred Intersection Improvements Counteroffer letters
Brent,
As requested per discussions with the county and the engineers attached is the counteroffer letter for parcel
015 (Mathews). Also as discussed once we receive the revised plan sheets showing the ditch between the
two driveways being eliminated by the culvert pipes connecting with the drop inlet. Also the plans will show
the areas on the driveway entrances that will be disturbed by our project will be replaced with asphalt.
If you need anything else let us know.
Thanks,
Jefferson L. Dykes, SR/WA
Director of Project Management
KDR Real Estate Services / 2500 Grenoble Road / Richmond VA 23294
Tel. (804) 672-1368 ex 305 Fax (804) 672-1373
This email message is confidential. It may contain information that is privileged or subject to other confidentiality requirements and exemptions from
disclosure under applicable law. It is intended solely for the use of the individual named above. If you are not the intended recipient or the person
responsible for delivering it to the intended recipient, you are hereby advised that any dissemination, distribution or copying of this communication
is strictly prohibited. If you have received this email message in error, please immediately notify the sender by telephone collect, return the original
message to the sender by U.S. Mail, and irrevocably delete this ernail message.
Page 2 of 2
March 5, 2019
Jefferson L Dykes
KDR Real Estate Services
2500 Grenoble Rd
Richmond, VA 23294
RE: Right of Way acquisition, parcel #015
Dear Mr. Dykes,
We have been asked to respond to your proposal to acquire the right of way for
state project #0652-020-1150, RW201.
We have met with Ronald Andrews from your office, and he was very pleasant and
explained the revisions to the plans and right of ways changes since the last public
meeting held for this project. He noted our concerns and objections and has
followed up with us in a meeting on March 4th, 2019. Specifically to include the
objection to DOUBLING the easement area since the last public hearing, addressing
the long term drainage from the project area to where it will be "dumping" water
into the lower part of the property, the omission on the plans of trees and
landscaping that would have to be removed and/for placement of a creosote
telephone pole and steel guy wires placed in the yard at the location of the removed
trees to provide stability for the power pole across the roadway, along with the
plans showing the main entrance driveway as gravel when it is actually surface
treatment asphalt.
There were no additional movements on those concerns addressed in the meeting,
and your previous offer of $3,200 for the permanent easement expansion for
Drainage, Verizon, and Dominion Energy, and the temporary easement for
construction equipment entrance to the project area remained unchanged.
The Owners (Richard (deceased since the last public hearing to discuss this project)
and Agnes) built the house in the mid 1960's and one of the specific trees the plans
remove is a transplanted Magnolia Tree from Mrs. Mathews father's home place in
Buckingham County that no longer has the Magnolia Tree's. This Magnolia Tree not
only carries significant sentimental value, it is used throughout the year for
preparation of many personally prepared flower and wreath decorations for
holidays for family and close friends throughout the year.
We are making this counter offer to you in an effort to cooperate and continue the
project moving forward, but not at the extremely low offer you have made.
The items of objections are as follows:
1. The size and extent of the proposed right of way related to this property
alone has doubled since it was last discussed at a public hearing in the
spring of 2018.
2. The "% of Value Applied" on your letter being 50% is inappropriate for a
permanent easement allocation, when the owners will still pay the full
assessed value and on acreage which includes this easement expansion
for all future years, yet that portion of the property will become unusable
due to the steel wires and telephone pole being installed, which were not
previously disclosed.
3. The Value of the land itself being used in your calculation is based on the
approximate value the County has used in the assessment data. We spoke
with Mr. Andrews about the adjoining property and the another piece of
land (zoned residential) below us, both pieces being directly connected to
the land purchased by GBS Holdings and now by Crossroads
Development. We believe this acreage to be valued at approximately
$100,000 per acre, not the approximately $30,000 per acre as you are
using. I have included an except where the 4.59 acres that I refer to here
offered to purchase for $200,000 per acre with a closing date of January
31, 2018. Based on this, the value of $100,000 I believe is reasonable.
4. Your offer and the plans omitted trees that would be removed/killed
during the construction. Your value of $500 for the 28" diameter Red Oak,
the 12" diameter Magnolia Tree (also discussed in previously), and two
21" White Oak Trees (at least one which was omitted on the plans) is
unrealistically low. Attached I have included two separate calculation,
one very detailed, one very generic from two difference sources, The
Council of Tree and Landscape Appraisers Association and a generic
calculation of value from TreePlantation.com. All replacement prices
used are based on prices from Watkins Nurseries in Midlothian, and all
tree diameters are used from the plans reviewed with Mr. Andrews.
a. These values range in total from $30,341 to $23, 031, with an average
of $26,586.
S. The main drive way to the house (by the mail box) is shown on the plans
as gravel. It is actually surface treatment asphalt. This will need to
addressed and resolved in the construction plans to tie in the existing
driveway consistent with the construction and current materials. _
6. The construction plans call for temporary equipment access in the upper
driveway, this will disturb and destroy the existing gravel in the upper
driveway. We expect the project to be left in the same condition (gravel
color and style consistent throughout the entire length of the driveway,
not just dressed at the front edge leaving a marked difference along the
length of the upper driveway. While this is not necessarily part of your
right of way obtainment duties, this is the only time we will have the
opportunity to address this before construction begins and then be told
"not in the plans". For the disturbance of the driveway for the temporary
easement, the contractor can take care of this request or an additional
amount can be added to the temporary easement valuation to cover and
install approximately 40 tons of similar driveway gravel.
7. The Property pins being moved, should be part of the expenses of the
contractor for the job, also if any new survey is needed, we don't believe
your valuation of $800 will cover it. Again, if the contractor includes and
provides this, that can be removed from the "Cost to Cure Items" listing.
Otherwise we will need to get additional estimates and pricing for this.
8. We are reserving the right for additional compensation for diminution of
value for the loss in overall value related to all the effects of the changes
in the property from this project.
We have enclosed the revised calculations on a copy of your Basic Administration
Report, which brings us to a revised total that the offer should be of approximately
$39,000.
As we said, we were asked to provide a counter proposal with the backup and
reasons for our valuations, and here it is. Our calculations are based on using the
broadest evidence available to make our evaluation. We look forward to hearing
from you and reviewing your revised proposals to address our issues raised here.
Sincerely,
Ies W Mathews
Virginia
Washington
Me±hods of CCii -'Ulaf nq Actual Cash Vadue of a Claim
Broad "[T]his Court adopts the broad
Evidence Rule evidence rule, as strict adherence to
either of the recognized tests of
`market value' or reproduction cost
less depreciation' will merely serve
to shackle the trier of fact in all
cases." Harper v. Penn Mut. Fire Ins.
Co., 199 F. Supp. 663, 665 (E.D. Va.
1961).
Fair Market The term "actual cash value" has
Value been found to be synonymous with
"fair market value." Nat'l Fire Ins. Co.
v. Solomon, 638 P. 2d 1259, 1263
,(1982)
It is unclear whether
sales tax may be
depreciated but
according to one case, it
is clear that sales tax is
to be included in the
replacement cost.
Holden v. Farmers Ins.
Co. of Washington, 169
Wash. 2d 750, 761, 239
P.3d 344, 350 (2010)
Tressler LLP I Copyright 2016
ILANC)OWNERS COPY
COUNTY OF CHESTERFIELD
BASIC ADMINISTRATIVE REPORT (BAR)
RIGHT OF WAY ACQUISITION
Pio"ect; Parcel and Owner§lii Information
Parcel No. 015
Project No. 0652-020-R50, RW -201 County: Chesterfield
Federal Project No. N/A
UPC No. 107087
Parcel Address 1821 Old Hundred Road
Parcel City, State and Zip Midlothian, VA 23114
Owner Name Richard F. Mathews and Agnes W. Mathews
X '
Owner Address 1821 Old Hundred Road
_-
Owner City, State and Zip Midlothian, VA 23114
Agent Name Jefferson L. Dykes, SR/WA +A
Zomn Use and .Assessanen't Inforation
County Parcel # 717697876400000 Assessed Land $
cle-v 85,800 — f
Zoning A Agricultural Assessed Improv. $
160,100 '
Current Use Residential y(1' �' Assessed Value (2018) $
245,900
Parcel Size Before`Acquisition 3.2120 1 Parcel Size After Acquisition
3.2120
ESTIMATE OF JUST COMPENSATION
ITEM
UNIT
SIZE
UNIT VALUE
% OF
VALUE
APPLIED
ESTIMATED
VALUE
PERMANENT EASE Drain
SF
1685
$ 2, P —0:63!
TEMPORARY EASEMENT
Entrance
SF
260
$ B t/ 9�&9'
20%
S� $100
PERMANENT EASE (Util)
Verizon
SF
3000
$ 2, f V
( ld/o
el;?9 $1,000
PERMANENT EASE Util DEP
SF
4S3
$ —?,IV J)-6T
,✓1J,9�o
$200
Value of Land and Easements
$ /f 1,900
Value of Improvements List and Comment Below — 1 u -f" M .1 V
$ 7%b � � 500
Cost to Cure Items (Explanation and Calculation Below -- .G�, -f
$ 800
TOTAL ESTIMATED COMPENSATION yy At htf °'°�'
$ al7 3,800
ai an ., area, o resid
nue ac uarer ,
Cognmets, Ex ')<anatons and Calculations. )
Improvements: Estimated contributing value of trees. Cost to Cure: Two property pins at $400 each. I
Estimate for property pins from Marshall Valuation Services.
_ Sa 'na,.
ture's.;and Date A `,rover
Agent Signature
Date
9,Oj
Agnes W Mathews
1821 Old Hundred.Rd
Assessment of Tree Value
Formula used from Council of Tree and Landscape Appraisers
Source Reference
Red Oak 28' Diameter
8,110.00
RC
Replacement value
$
600.00
BP
Base Price $
600.00 $
15.59
Square Inches
7" Dia
38.4846
24.76
ATA
Existing Tree Dia
28
615.7536
Atr
largest replacem,
7
38.4846
SR Species Rating 1
LR Location Rating 1
CR Condition Rating 1
Tree est value $ 10,200.00
From TreePlantation.com, Tree Value Calculator $ 6,020.00
Average of two values
$
8,110.00
21" White Oak (each)
RC
Replacement value
$
175.00
BP
Base Price $
175.00 $
24.76
Square Inches
3" Dia
7.0686
ATA
Existing Tree Dia
21
346.3614
Atr
largest replacem,
3
7.0686
SR
Species Rating
1
LR
Location Rating
1
CR
Condition Rating
1
Tree est value $ 8,750.00
From Tree Plantation.com, Tree Value Calculator $ 7,413.00
Average of two values $ 8,081.50
each
12" Magnolia Tree
RC Replacement value $ 650.00
BP Base Price $ 650.00 $ 5.75
Tree Valuation as Requested by KDR Real Estate.xlsx
Square Inches 12" Dia 113.0976
ATA Existing Tree Dia 21 346.3614
Atr largest replacem, 3 7.0686
SR Species Rating 1
LR Location Rating 1
CR - Condition Rating 1
Tree est value $ 2,640.63
From TreePlantation.com, Tree Value Calculator n/a
Actual Replacement of similar 22' tall Magnolia - Watkins Nursery
Tree $650
Installation $1,500
Sales tax $35 $2,185
Average of two values
Totals for All 4 Trees
Tree est value
From TreePlantation.com, Tree Value Calculator
or actual replacement
Average total value
$ 2,412.56
$ 30,340.63
$ 23,030.50
$ 26,685.56
Tree Valuation as Requested by KDR Real Estate.xlsx
WN Purchasing Entity:
Vacant Property:
Replace existing. :r, bundle principal and interest into new note amount.
(L4 ac"'I.,
Include in new note purchase price for 4.59 acr6s at $260,000-00 (new note will encumber 89.7 ac. +
4.59 ac. = 94.29 ac.)
4
Principal payment on new note at closing of $25.0, , 000-00
interest rate 6.00%
Interest only payments quarterly for first 18 months.
If no principal curtailments after 18 months, themminimum principal payments due quarterly in the
amount of $50,000-00.
La . nd may be released for accelerated curtailment of 125% of loan amount per acre.
Closing date on land to new entity and new land loan — January 30, 2019.
Term of loan — 5 years
TREE VALUE
CALCUALTOR
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+
If your tree is ; goo ft. -,j tall and , 28 in round and Is a E Red oak ;.
[C Lal
Your tree is worth approximately 6020 dollars.
Tree Value Calulator
A tree value calculator that will calculate how much your tree is
worth; choose the height of your tree, your tree diameter and tree
type and press calculate to learn the value of your tree.
More Tree Calcualtors
Calculate The Number
f!r i.eI; Per
• Ls e And Spacing
Between Each Tree
Grow Food And Trees Together
TREE VALUE
CALCUALTOR
j, Select Language
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Ifour tree is 6-16* ft tall and 1* 2 in N round and is a
Y
�'� ^' White Oak µ
Your tree is worth apprpximately; 7413 dollars.
Tree Value Calulator
A tree value calculator that will calculate how much your tree is
worth; choose the height of your tree, your tree diameter and tree
type and press calculate to learn the value of your tree.
More Tree Calcualtors
Calculate The Number Of r Spacing
Between
Each r
Grow Food And Trees Together
,:„.s pa pe tis.
g
W GOLF WIER N=rgrn
Home » Articles » Determine the value of a tree
Determine the value of a tree
Eric Emad
"Money doesn't grow on trees."
When you hear that old expression, an image may flash in your head of a magical tree where
currency actually blooms from its branches. But the fleeting image fades and you accept the reality
that money does not grow on trees.
Right?
Wrong. Trees do have value, though perhaps not as in your daydream. The tricky part is figuring
how to express that value in dollars and cents.
More than just a pretty plant Appraisals can. measure a tree's worth other than its aesthetic value.
Trees provide timber and food, and habitat for wildlife. They also replenish the environment with
oxygen and filter pollution. All of these are values to which it is possible to attach a monetary
figure. For landscape trees, however, value largely results from the aesthetic improvements they
bring to property. The need to define this value relates to insurance claims, tax deductions, legal
claims and real-estate assessment, among other things.
The appraisal process begins by determining the four variables that make up the formulas for each
method of assessment. The next step is to determine the appropriate method of assessment. The
following discussion describes the basic steps of appraisal. However, the process actually is much
more detailed. Whenever a tree's value is material to legal or financial claims, you should rely on
an expert.
Factors in assessment The four major factors involved in properly assessing the value of a plant
are size, species, condition and location. A thorough understanding of each is imperative.
1. Size. The first step in an appraisal is to measure the tree, usually its height or its trunk diameter.
You should measure the trunk diameter at between 1 foot and 4.5 feet from ground level,
depending on the overall height of the tree. You might also need to measure branch spread and
bark thickness.
Leaning or sloped trees, low branching, excessive trunk flare, trees cut or broken below 4.5 feet
and multi -stem specimens may complicate your measuring. Plant -appraisal guides provide more
detailed discussions of how to treat such measurements.
2. Species. The species of tree alters appraisals in a variety of ways. Simply put, some species are
more desirable than others, and, therefore, more valuable. Some take a long time to reach the
desired form or size, so an old specimen may be particularly valuable.
Conversely, some species are known to be prone to certain pests or diseases. These are less likely
to achieve their desired mature form or age. For example, a Bradford pear tree might be
considered less valuable than other species in storm -prone regions because of its propensity to
split.
3. Condition. Evaluate the tree's structural integrity and overall health. Examine all aspects of the
tree, including the roots, trunk, scaffold branches, twigs and foliage, and check for general health
and vigor as well as specific problems. In estimating damage, it may be necessary to consider the
tree's condition prior to a particular injury. Damage from diseases, phytotoxicity and
environmental causes are all considered components of the tree's condition.
4. Location. Assess the tree's site, placement and functional and aesthetic contributions to a
property. Consider the overall quality of the general area -the buildings, hardscape and plantings.
Note how the tree contributes to the site's function and aesthetics. Determine how effectively the
placement of the plant provides those benefits.
Methods of assessment After completing these four steps, you can begin the actual assessment.
There are various methods to do this. Real-estate and insurance appraisers, accountants and
landscapers might use different calculation methods; one is not inherently better. Appraisers
sometimes (use) more than one method to ensure accuracy. If you have any uncertainty about
which method to use or how to use it, contact a qualified professional.
* The replacement -cost method estimates the cost of replacing a tree at the same location with one
of the same species, condition and, if possible, size. Many times, a specimen is too large to be
replaced by a single tree and still be of equal value. In this instance, appraisers may allocate
several smaller trees deemed collectively to be equivalent to the larger original. This is simply a
matter of calculating the cost of the replacement trees and their installation. (You'll notice that this
method seems similar to cost of cure and cost of repair; however, the essential difference is that
the replacement -cost method is used in situations when the only viable option is to replace the
tree.)
* The trunk formula is used to estimate the value of a tree that is too large to replace with nursery
or field stock, or when the trunk is the only remaining part of the tree. You determine the appraised
value by calculating the tree's basic value and adjusting it for the variables of condition and
location.
The basic value of a tree is the sum of two factors: the cost of transplanting the largest normally
available tree of the same or comparable species; and the increase in value due to the larger size of
the tree being appraised compared to the size of the replacement tree.
* Somewhat similar to the replacement -cost method, the cost of repair and cost of cure methods
are used to appraise monetary loss when trees are damaged or destroyed. Cost of repair does just
what it indicates: assesses the cost of repairing a damaged tree. Treatments might include wound
treatment, cabling, bracing, pruning, or insect and disease management. Cost of cure ,is used to
determine the treatment that will return the property to the closest approximation of its original
condition. Both of these method account for the following steps: - Remove debris and clear the
site - Replace, repair or restore tree to its pre -casualty condition - Post -restoration maintenance.
For certain types of trees, other methods exist. For instance, evaluating palms differs because of
specific characteristics inherent to a palm.
Using the appraisal The method you use will affect the final value you attribute to a tree. The
appraised value of a tree should be reasonable in relation to the value of the property on which it
sits. Identical trees in different neighborhoods could have vastly different dollar values. Studies
have estimated that trees may account for up to 15 percent of the value of a residential property.
(For example, a $200,000 house on a lot with three mature trees might owe as much as $30,000 of
its value to the trees. Assuming that all three trees are of equal value, each tree would be valued at
$10,000.) 1
The Internal Revenue Service (IRS) allows deductions for losses of property sustained during the
taxable year that are not compensated for by insurance or other means. Refer to the IRS Code of
1986, section 165 (a) for further information. Otherwise, tree appraisals are used for determining
the value of trees in settlement for damage or death of trees through litigation, insurance claims or
direct payment.
Additional uses of tree appraisals include real-estate assessments, agency budget justification,
condemnation proceedings, sale of nursery property and establishing the value of trees damaged
during construction operations.
This article outlines just the basic steps of appraisal. Many variables affect how a tree is initially
inspected and measured and how its characteristics translate into value. Detailed discussions of
tree valuation can be found in appraisal guides (see "Contacts," at left). When an expert opinion is
necessary, such as in an insurance or legal claim, you should employ a professional tree appraiser.
Experience is critical to properly valuing a tree in a manner that will stand up legally.
Eric Emad works with the International Society of Arborculture as a consulting communications
exective.
Contacts The International Society of Arboriculture (ISA), in collaboration with the Council of
Tree & Landscape Appraisers, has published the Guide for Plant Appraisal detailing the steps
involved in appraising the value of trees and shrubs.
For a copy of the Guide for Plant Appraisal, contact the International Society of Arboriculture at
(217) 355-9411, or visit their website at www.ag.uiuc.edu/—isa/welcome.html. ISA is a non-profit
organization supporting tree -care research around the world and dedicated to the care and
preservation of shade and ornamental trees. For more information on the,society itself, contact:
ISA, P.O. Box 3129, Champaign, IL 61826-3129.
The Council of Tree & Landscape Appraisers (CTLA) is composed of the Association of
Consulting Foresters ((703) 548-0990), the Associated Landscape Contractors of America ((703)
736-9666), the American Nursery and Landscape Association ((202) 789-2900), the American
Society of Consulting Arborists ((301) 947-0483), the National Arborist Association ((603) 673-
3311) and the International Society of Arboriculture ((217) 355-9411).
To locate a tree appraiser in your area write the American Society of Consulting Arborists at
15245 Shady Grove Road, Suite 130; Rockville, MD 20850; or call at (301) 947-0483.
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f Formula provides basis for tree
(/news/pu bl ications/ag-
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provides-basis-for-
By Steve Upson (https://www.noble.org/staff/steve-Upson/)
tree -a pp ra isa I/)Senior Soils and Crops Consultant
Posted Nov. 9, 2015
It's not unusual for property owners to lose trees as the result of road widening, home construction or remodeling, oil
(/news/pu bl ications/ag- and gas drilling activity, or pipeline/utility construction. Trees have market value much like real estate because they serve
news -and -
a functional and/or aesthetic role in both the rural and urban landscape.
V/��. /
ABOUT (/ABOUT/) AGRICULTURE (/AG/) RESEARCH (/RESEARCH/) EDUCATION (/EDUCATIC
\/i`
015/n ovem ber fonMrUH ao receive financial compensation for the Moss of a tree, a value needs to be established. Tree appraisal is not a
0 precise process due in part to its subjective nature. Trees that are small enough to be replaced with a similar -sized
provides -basis -for- nursery tree can easily be appraised by determining the cost of replacement, which typically includes the cost of
tree -a ppra isa I/) removing the dead tree, installation and post -planting care.
- Establishing a value for large trees is a more complicated procedure.,,Fortunately; a-formula-has-beerrdevelop!�for
V @ psis ha s_ he -..value -of large; individual-treesglt takes into account the replacement cost of a small tree and extends that
(/news/publications/ag- cost to a larger specimen.
news -and -
and
views/2015/novem ber/form u la -
The formula is �fiee_�lals�e;= Base Value xCross-sectior5al 7�Tea x-SpeciEsClassnt ConditlonC asl s x �o'cationC a1 sBas
provides- Shue Isonal'area"and-istypicallybased•on'Yhe
tree -a ppra isa I/) cost of the largest available replacement plant of`tfle'same°sp_ ecies�--7
Cross-sectional Area is a measurement of tree size. It is the cross-sectional area of the tree trunk measured 1 foot above
ground level for trees with trunks up to 12 inches in diameter or 1 zfPPr above-gtound-fo_rtre�s-with.trurlks- ea ery'than
PDF inches. Cross-sectional area can be calculated from trunkameterusing this'formula: iameter
Species Class is an assigned value based on merit. Criteria used in determining species class include form, growth habit,
�W/p flowering and fruiting characteristics, structural strength, longevity, insect and disease resistance, and maintenance
(/g loba lassets/i mages/neWs9�gg°ts. Each tree species can be assigned anyvalue from 1 percent to 100 percent, but for simplicity's sake is
usually placed in one offive percentage classes (100, 80, 60, 40, 20). When used in the formula, the class values must be
news-and-
views/2015/11/pdf/t ree-
appraisal-
formula.pdf) iafv
20 ARTICLE REPRINT
expressed as a decimal, i.e. 80 =.80.
Condition Class is an assigned value based on the observed condition of the tree and takes into account such factors as
wounds, decay, storm damage, insect or disease damage, and poor form. This value can be any percentage from 1
percent to 100 percent, but for simplicity's sake is usually placed in one of five percentage classes (100, 80, 60-40, 20, 0)
and should be expressed as a decimal in the formula. When assigning a value for condition class, keep in mind that very
few trees are perfect specimens.
Location Class is based on the functional and aesthetic contribution that the tree makes to a site and the importance of
/ the location in context of the broader community. The location value can be any percentage from 1 percent to 100
For article reprint information, pleas d Percent and should be expressed as a decimal in the formula. Generally speaking, a tree of historical significance or a
visit our Media Page (/news/media/). residential shade tree will have a much higher location value compared to a tree growing in a pasture or under a power
line.
Because there are multiple aspects to consider when developing condition class and location class values, the process
can seem to be more subjective than objective. To assist you with this process, Michael Dana, an extension horticulture
specialist with the Purdue University Cooperative Extension Service, has authored a publication entitlecaWTtree
Aeopra�r�a'Ij[ittp_/�www : ort:pirtlue;edu extLkiQ 207jpd1•). This publication offers detailed instructions on using the formula.
It includes species class, condition class and location class tables complete with values for different tree species,
condition and location scenarios. Several examples are also provided.
One note about this publication: pecan is not listed in the tree species table. When estimating the landscape value of a
pecan tree, I recommend using the value given for another nut tree, black walnut. To determine the value of a pecan tree
based on nut production, refer to the Noble Research Institute publication Assessing the Value of Pecan Trees
(http://www.noble.org/ag/economics/assessingthevaluepecans).
Using the CTLA (council of tree and landscape appraisers) Tree Appraisal formula enables users to estimate a tree's
monetary value in order to settle a claim. While not a precise science, the CTLA (council of tree and landscape appraisers)
formula offers a much more objective option compared to simple guesswork.
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tag=council+of+tree+and+landscape+appraisers), wounds (/search/?tag=wounds), decay (/search/?tag=decay), storm
damage (/sea rch/?tag =storm +damage), insects (/sea rch/?tag =insects), disease damage (/sea rch/?tag=disease+da mage),
poor form (/search/?tag=poor+form), pecans (/sea rch/?tag=peca ns), trunk (/sea rch/?tag=tru nk), species (/search/?
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EAPERT
The methods used to value t ees are published in The
Guide for P1autA prays 1 ` E uthored by the
ou
ft
p� Tlppraisers (CTLA).
h aide is ei4Ciorsed by all the major arboriculture,
horticulture and real estate industry organizations.
When conducting an appraisal, be sure to use the
current edition. The guide describes the various
appraisal processes and gives examples of each.
Although it is a good tool for the valuation of plants,
it is only a guide and the procedures involved require
care and experience.
The purpose of an appraisal is defined by the clients'
needs. These needs may include tort claims, insurance
claims, tax deductions, real estate assessment and
proactive planning. An appraisal estimates the defined
value of personal property, including plants. The
tree appraisal process is used to develop a supported
estimate of current value.
Unfortunately, most appraisals are done after trees
have been removed or damaged. This situation
requires additional investigation and might include
determining pre -casualty value or sampling on a local
basis. The best time to conduct an appraisal is prior to
any incident or damage. This is rarely done, however.
If available, previous site records, tree assessments,
site reviews, images and even a witness can help
determine the tree's pre -damage condition. With all
the facts gathered, it is the duty of the appraiser to
determine the appropriate method and provide an
unbiased valuation. The appraiser should document
all activities related to the process, from initial
contact with the client — including establishing the
background information on the tree — to inspecting
the site and formulating values.
Regardless of the appraisal method used, there are
some primary factors to consider. The four major
elements involved in properly assessing the value
of a tree are size, species, condition and location.
A thorough understanding of each is imperative;
otherwise, the appraisal will lack credibility and
significance for the case.
Tree condition or health is an important rating determination.
The s ecies rating is a comparative value given to the tree or
plant based upon its individual characteristics. Consideration is
given to the plant's assets and its inherent qualities. This rating
is provided by a council of experts in the area and will vary
within regions around the country. Additionally, there can be
variations in ratings within the state, relative to hardiness zones.
Adjustments will be necessary based on subjective observation.
Check the local chapter of the International Society of
Arboriculture for more information on the ratings for your state.
The condition of the tree is a subjective determination made
by the appraiser during the inspection. It is an assessment of
the tree's structural integrity and health at the time of appraisal.
Thought should be given to rooting, branching, health and vigor,
any damage or wounds, and evidence of pest infestation. It is
important to note the current condition as the most reasonable
gauge for the rating determination.
The size of the plant is measured using common tools and
industry standards. A diameter tape or tape measure can be used
to measure trunk size, and is typically recorded as the diameter
at 4.5 feet above grade, or shoulder height. Consult with the
appraisal guide on proper sizing procedures.
The location factor involves the landscape value of the site and
the placement of the tree on the property. Consider the location
of the property, overall quality of the landscape, hardscape and
related elements. Understand the tree's contribution to the site,
its function and the aesthetics to determine how effectively the
placement of the tree provides these benefits.
Location is one factor in determining a tree's value.
A diameter tape aids in calculating tree size.
After the primary plant and site assessments have been
completed, determination of the proper approach is necessary.
The Guide for Plant Appraisal details three basic methods for
plant valuation: cost, income and market approaches. The
approach chosen depends on the kind of property, purpose of
the appraisal and quality of information for analysis. It may be
necessary to use other methods, or a combination of approaches,
in the appraisal process to verify the results.
The Cost Approach considers the amount in dollars to either
repair damage to the tree or replace the tree. 'There are various
methods to use within this approach:
Replacement Cost estimates the cost of replacing a
tree in the same location with the same species and,
if possible, of similar size. However, in most cases a
tree is too large to be replaced by a single tree and
still be of equal value. In those cases, appraisers may
designate several smaller trees deemed collectively to be
equivalent to the original tree. This becomes a matter
of calculating the value of the replacement trees and
their associated costs. Often, some type of settlement
is involved in the negotiations, as well. This usually is
found to be the most accurate determination of market
value of the tree.
Trunk Formula (TFM) defines value in comparison
to other trees of the same species. However, it does not
necessarily provide adequate market value of the tree.
The TFM often is used when the tree is too large to be
replaced with typical nursery stock, and can be a good
representation of overall value to the property. The
basic value of a tree is the stun of two factors: the cost of
transplanting the largest normally available tree of the
same or comparable species, and the increase in value
because of the larger size of the tree being appraised
compared to the size of the replacement tree. An
example can be found at the end of this publication.
The formula used in the process is stated as:
Value = Basic Tree Cost x Species Rating % x Condition
Rating % x Location Rating %
• Basic Tree Cost is the Replacement Tree Cost
+ (Base Price x Adjusted Trunk Area, or ATA).
Base price is determined to be $65 for Indiana.
ATA is the area of the tree trunk in square inches
measured at standard height of 4.5 feet, less the
area of the largest available transplantable tree,
which is determined to be $800 in Indiana. A table
of conversions from Diameter at Breast Height, or
DBH, to ATA is available in the CTLA guide.
Species rating is the factor assigned to a given
tree species, based on the list provided in this
publication. This subjective rating is based on
individual qualities and traits, which may vary
geographically within the state because of local
climate and environmental influences.
Location rating is a value determined by the tree's
placement in the landscape and the overall area in
which the property is located. It is derived by the
following equation: (Site % + Contribution % +
Placement %) + 3
• Condition rating is determined by establishing
the overall health and structural integrity of the
tree. An assessment of condition includes roots,
trunk and canopy. The appraiser and the appraisal
situation determine the amount of detail in this
assessment.
• Replacement Tree Costs are the cost of the tree,
cost of transporting the tree to the site, planting
it in the same location as the appraised tree and
monitoring it during the maintenance period. This
cost is subjective to location.
Example: A residential site located on Main Street has a Black
Walnut, Juglans nigra, located in the rear of the site, near the
garage. The tree measures 33 inches DBH, and is in good
condition. The tree owners wish to have it appraised to determine
the value of the tree on their property.
Using the Trunk Formula Method as defined by the
Council of Tree and Landscape Appraisers as
Value = Basic Tree Cost x Species Rating % x Condition
Rating % x Location Rating %
the formula can be expanded to determine the values
D for each component as:
L IG
V = (RC + (BP x (ATA - ATr))) x SR x CR x LR
7 V = Value of appraised plant.
RC = Replacement Cost for the average largest
transplantable sized tree that a nursery can provide in this
lY area. 'Ihis has been determined to be $800 for hidiana.
,7 / BP = Base Price per square inch dollar value of a tree.
�7 ^ For Indiana, this has been determined to be $65.
ATA = Adjusted Trunk Area value at DBH in square
ll inches of the tree. This number is available from the
p� chart provided in the CTLA guide.
ATr = Adjusted Trunk replacement value at DBH in
square inches of the average largest transplantable sized
�) tree that a nursery can provide in Indiana. This has
been found to be 4 inches, which has a trunk area of 13
square inches.
SR = Species Rating value between .00 and 1.00, which
can be determined by using the table provided. This is
O a subjective value, which can be adjusted to a higher or
lower value, depending on the location in the state.
LR = Location Rating value between .00 and 1.00, and
determined by rating the placement of the tree in the
1,0 landscape. This value is an average of site, contribution
and placement ratings.
CR = Condition Rating value between .00 and 1.00 for
the tree, and determined by assessment of overall tree
health and structure.
Using the information provided and subjectively rating
the tree for appraisal, the formula values would be:
Appraised Value = ($800 + ($65 x (835 in'-- 13 in=))) x
.50 x.88 x.70
Appraised Value = $16,703 based on the assessment of
the tree and property. This is the worth of the tree in
relation to the property, site and location.
Cost of Repair calculates the cost to perform maintenance
on the affected tree in order to repair damage. It includes
wound treatment, cabling, bracing, pruning, pest
management and associated cultural practices to improve
health, such as supplemental irrigation, mulching and
fertilization.
Cost of Cure is similar to Cost of Repair. This method is
used to determine the cost of treatment that will return
the property to the closest approximation of its original
condition. This often is called "years to parity" and is a
very detailed, intricate approach requiring diligence in the
assessment and calculation of repairs. Both Cost of Repair
and Cost of Cure approaches account for tree and debris
removal, the replacement process and post -restoration
maintenance.
The Income Approach is preferred when a property or segment
of a property might provide income benefits. There are various
methods within this approach, which includes crop values, forest
appraisal and rental value.
Market Approach is based on market information derived from
an investigation of property sales. The market approach will
determine the market value of a property with and without the
trees or their damage. This method may employ more than one
approach to reach valuation. This is only one value indicator, and
perhaps is best utilized as a reasonability check.
The appraisal method chosen will have a profound effect on the
final value attributed to a tree or landscape. Results should be
reasonable in relationship to the value of the property where it
resides. Similar trees in different areas could have much different
values. Studies have estimated that trees may account for up
to 20 percent of the value of a residential property. In other
circumstances, much lower values could result, depending on
location and other factors.
There are several considerations that influence inspection and
appraisal processes, and how characteristics translate into value.
Laws governing appraisals dictate which method may be allowed
in particular applications. Important, detailed discussions of
tree appraisals can be found in the Guide for Tree Appraisal. The
appraiser may assume the role of mediator, arbitrator, consulting
expert or expert witness. Ili all situations, an appraisal might
be a target for lawsuits. The appraiser should maintain proper
insurance for protection. When an expert opinion is necessary,
as for an insurance or legal claim, it is wise for the tree owner
to consult with a professional arborist. Experience is critical to
proper valuation of a tree.
Table 1. Species Rating for Landscape Trees — This list contains a
sample of plants in the landscape that grow in Indiana, including
native and non-native selections. This is not meant to be inclusive
but, rather, representative of the majority of species found
commonly in the urban forest. The ratings represent comparative
values for species found in Indiana with consideration given to
the following:
. Hardiness • Durability (structural integrity)
• Longevity* Biotic tolerance
These ratings do not take into consideration factors such as
maintenance requirements, nonstructural tree characteristics
(e.g., aesthetics) and site adaptability. Such factors are more
appropriately considered in the rating of the tree's CONDITION
AND LOCATION CLASSES.
NOTE: The values contained in the Species Rating Guide should
not be used without following the procedures identified and
explained in the Guide for Plant Appraisal, 9th Edition, authored
by the Council of Tree and Landscape Appraisers, and published
by the International Society of Arboriculture.
5s�entifrc Namej Catnmon Nance
dates 3q,liatrtt
Abies concolor, White or Concolor Fir
80
Acerrampesfre, Hedge Maple
60
AcerAreemanii, Freeman Maple
70
Acerginnala, Amur Maple' "
60
Acergriseum, Paperbark Maple
70
Acermiyabei, Miyabe Maple
80
Acernegundo, Boxelder
20
Acernigrum, Black Maple,
80
Acerpolmatum, Japanese Maple
70
Aterplatanoides,Norway Maple,
Invasivespedes
20
Acerpseudoplatanus, Sycamore Maple
70
Acerrubrum, Red orSwamp Maple
60
Acersoccharinum, Silver Maple
40
Acersaccharum, Sugar Maple
Improved cultivars
84
Acersaccharum, Sugar Maple
Improved cultivars
80
Acer fataricum; Tartarian Maple
70 '
Acertriflorum, Three -Flowered Maple
80
Acertruncatum Purpleblow Maple
70
Aesculusxcarnea, Red Horsechestnut
70
Aesculusglabra; Ohio Buckeye
60
Aesculus hippocastonum, Common
Horsechestnut
60
Aesculas Pavia,"Red Buckeye
70
Allanthusaltissima, Tree of Heaven
Prohibited -noxious
species
20
A1b6d jgAbrissin, Mimosa or Silk Tree
20
Continued on next page...
Alnusglutinosa, European Black Alder
�Ahrus incana, White,Alder
Alnus rugosa, Speckled Alder
Amelanchier, Serviceberry
Asimina trilobo, Common Pawpaw
Betula alleghaniensis(lutea), Yellow Birch
Betula lento, Sweet Birch
Betula nigra, River orRed Birch
Betula papyrifera, Paper Birch
Betula pendula, European White Birch
Betula populifolia, Gray Birch
Carpinusbetulus, European Hom6eam
Carpinus caroliniana, American Hornbeam (Blue
Beech)
Carygsp., Hickory
Castanea dentate, American Chestnut
Castaneanroitissima, Chinese Chestnut
Catalposp., Catalpa
Ceitislaevigata, Sugar,Hackberry
Celtisoccidentolis, Common Hackberry
Cercidiphyllum japonicum, Katsura Tree-
Cercis conodensis, Red bud
Chiononthus virginicus, Fringetree
Cladrastis lutea (kentukeo), Yellowwood
Cornus alternifolia, Pagoda Dogwood .
Cornusflorida, Flowering Dogwood
Cornuskousa, Kousa Dogwood .
Cornusmas, Carnelian Cherry Dogwood
Cornusofhcinahs, Japanese Cornet Dogwood, —
Corylus colurna, Turkish Filbert
Cotinus coggygrio, Comm oft Sm oke Tree.'
Cotinus obovatus, American Smoke Tree
Crataegus'crus ggJiy-Cockspur Hawthorn -
Crataegusloevigoto, English Hawthorn
erataegus� Wills,DownyHawthorn ;
Crataegus phaenopyrum, Washington Hawthorn
Crataegusxlovallet,Lawlle Hawthorn
Crataegus 'Vaughn,' Vaughn Hawthorn
Crataegus viridis 10'nter.King; Winter King
Hawthorn
Diospyros virginiana, Common Persimmon
Diospyros virgiN.Ono,i,Common_Persimman
Elaeognusangustifolia, Russian -Olive
fucommia ufmoides . Hardy, Rubber Tree
Male 70
Female 50.
Invasive species 20
Fagusgrandifolia, American Beech
Fartussylvatica, European Beech
Fraxinus americana, White Ash
Froxinus pennsylvanica, Green Ash
Ginkgo biloba, Ginkgo
Ginkgo biloba, Ginkgo
Gleditsiatriacanthos, Honeylocust
Rating subject to
EAB and treatment 70
protocol
Rating subject to
EAB and treatment 1 60
Male 90
female 6Q
70
Gymnocladus dioica, Kentucky Coffeetree
Male
80
Gymuocladusdioica; Kentu�kyCoffeetree.
60
Halesiacarolina, Carolina Silverbell
70
Ilexopaca, American Holly `
70
Juglons cinerea, Butternut
30
laglansnigra, BlackWalriuf
40.
Juniperuschinensis, Chinese Juniper
60
7uniperus virginiana,, Eastern Red Cedar
""60
Koelreuteriapaniculata, Golden Raintree
60
Larixdecidua,.European Larch
60
Larixkaempferi, Japanese Larch
60
Larixiaricina, American Larch
50
Liquidambarstyraciflua,Sweetgum
Seedless varieties
80
Liriodendron tulipifera, Tul ptiree
70 .'
Madura pomifera, Osage -Orange
Invasive species
20
Magnolia acuminate, Cucumbertree Magnolia
70
Magnolia grandifloro, Southern Magnolia
60
Magnolia kobas Kobus Magnolia
60
Magnolia xloebner;LoebnerMagnolia
Improved cultivars
70
Magnoliaxsaufgngiana, SauI Magnolia
ZO
Magnolia virginiana, Sweetbay Magnolia
Southern locations
70
Malas, Crabapple
Cultivar-dependent
80._
Metosequoiaglyptostroboides, Dawn Redwood
60
Mortis SP. , Mulberry
40
Nyssasylvatica, Sourgum (BlackTupelo)
80
Ostrya virginiona Ironwood (Hophornbeam)
8o
Oxydendrum arboreum, Sourwood
60
Continued on next page...
5
Paulownia tomentosa, Paulownia (Princess Tree)
Invasive specI8
20
Phellodendron amurense, Amur Corktree
Invasive species
20
Piceaabies, Norway Spruce
70
Picea glauca, White Spruce
70
Piceaglauca var. Densato, Black Hills Spruce
70
Picea omorika, Serbian Spruce
70
Picea pungens, Colorado Spruce
70
Pinus banksiona, Jack Pine
Southern locations
40
Pinus bungeana,LacebarkPine
70
Pinus cembra, Swiss Stone Pine
Southern locations _
70
Pinus echinata, Short Leaf Pine
50
Pinus nigra, Austrian or Black Pine
40
Pinus ponderosa, Ponderosa Pine
60:
Pinusresinosa, Red Pine
Invasive species
50
Pinus strobus, Eastern White Pine
Invasive species
70:
Pinussylvestris, Scotch Pine
40
Platanusxacerifolia, London Planetree
60 ,
Platanus occidentalis, Sycamore
70
Populus-alba, White or Silver Poplar
30
Populus deltoides, Cottonwood
Male
50
Populusdeltoides, Cottonwood .
Female
30
Populus euroamericana, Hybrid Poplar
50
Populusgrandidentatd, Bigtooth Aspen
50
Populusnigra'Italica; Lombardy Poplar
20
Populus tremuloides; Quaking Aspen
50
Prunus americana, Wild Plum
50
Prunus armeniacavar. mandshurico, Manchurian
Apricot
50.
Prunus avium, Sweet Cherry
40
Prunus cerasifera, Purple Leaf Plum
40 ,
Prunus maackii, Amur Choke Cherry
60
Prunus padus, European Bird Cherry
40
Prunus persica, Common Peach
40
Prunus saryentii,-Sargent Cherry
70
Prunusserotina, Black Cherry
50
Prunusserrulata Japanese Flowering.Cherry
40
Prunussubhirtella var. pendula, Weeping Cherry
40
Prunus vlrginiana, Choke Cherry
40
Psuedotsugamenziesii, Douglasfir
80
Pyruscallequno,.CalleryPear ''
Invasivespecies:
- 20
Quercus alba, White Oak
90
Quercus.acutissima, Sawtooth Oak
70
Quercus bicolor, Swamp White Oak
80
Quercus cocrinea, Scarlet Oak
70
Quercus ellipsoidalis, Hill's or Northern Pin Oak
60
Quercusfalcata var. pagodaefolia, Cherrybark Oak
Southern locations
70
Quercus imbricaria, Shingle Oak
70
Quercus macrocarpa, Bur Oak
90
Quercus michauxii, Swamp Chestnut Oak
70
Quercus muehlenbergiiChinquapin Oak
80
Quercus palustris, Pin Oak
60
Quercus phellos, Willow Oak
Southern locations
70
Quercus prinus, Chestnut Oak
70
Quercusrobur,English Oak
Southern locations _
80
Quercusrubro, Red Oak
70
Quercusshumardi; Shumard Oak
70
Quercus velutina, Black Oak
60
Rhamnus cathartics; Common Buckthorn
Invasive species
30
Robinia pseudoacacia, Black Locust
Invasive species
20
So/ixalba 'Tristis,' Weeping Willow I'
40
Salix matsudana 'Tortuosa,'Corkscrew Willow
30
Salixnigra,'Black Willow
40
Sassafras albidum, Common Sassafras
70
Sophora japonica, Japanese Pagoda Tree
Southern locations
70
Sorbusamericana, American Mountain Ash
40
Sorbusalnifolia,'Korean Mountain Ash
50
Sorbus aucuparia, European Mountain Ash
50
Syringa pekinensis, Peking Lilac
70
Syringa reticulata, Japanese Tree Lilac
70
Taxodium distichum, Baldcypress
90
Thuja occidentalis, White Cedar Arborvitae
70
Thujaorientalis; Oriental Arborvitae
60
Tilia americana, American (Basswood) Linden
70
,Tkiacordata, Little Leaf Linden
6i)
Tiliaxeuchlora Redmond; Redmond Linden
80
liha tomentosa, Silver Linden
70
Tsugacanadensis, Canadian Hemlock
80
Ulmus, Hybrid Elms
70
Ulmusamericana, American Elm
30
Ulmuscarpinifolia, English Elm
30
Ulmus parvifolia, Chinese or Lacebark Elm
70
Uimus pumila, Siberian Elm
40
Ulmusrubra, Slippery or Red Elm
20
Ulmus thomasi, Rock Elm
3Q
Viburnum prunifolium, Blackhaw Viburnum
70
Viburnum sieboldii, Siebold Viburnum
60
Zelkovoserrata, Japanese Zelkova
60
Table 2. Condition Rating for Landscape Trees — Each plant can have any combination of the following health or structural issues, and
others. The expression of symptoms and signs is subjective. The appraiser should consider the individual species characteristics and use
existing circumstances as a reasonable scale for condition determination. This table is a general representation to assist in formula values.
Excellent
Root plate undisturbed and clear of any obstructions.
Root flare has normal development. No visible trunk
defects or cavities. Branch spacing/structure and
attachments are free of any defects.
Perfect specimen with excellent form and vigor, well-balanced crown. Trunk is
sound and solid. No apparent pest problems. Normal to exceeding shoot length
on new growth. Leaf size and color normal. Exceptional life expectancy for the
species.
1.0-.90
Root plate appears normal; only minor damage may be
Imperfect canopy density in few parts of the tree, 10% or less, lacking natural
Poor
found. Possible signs of root dysfunction around trunk
symmetry. Less than half normal growth rate and minor deficiency in leaf
Good.
flare. Minortrunk defects from previous injury, with
development. few pest issues or damage, controllable. Normal branch and stem
50.30
good closure; less than 25% of bark section missing.
development with healthy growth. Typical life expectancy forthe species.
90.75
Good branch habit, minor dieback with so me signs of
previous pruning. Codominant stem formation may be
present. Minor corrections required.
Root plate reveals previous damage or disturbance and
Crown decline and dieback up to 30% of the canopy. Overall poor symmetry.
dysfunctional roots may be visible around main stem.
Leaf color somewhat chlorotic with smaller leaves. Shoot extensions indicate
Fair
Evidence of trunk damage or cavities with decay or
some stunting and stressed growing conditions. Obvious signs of pest problems
defects present. Less than 30% of bark sections missing
contributing to lesser condition. Some decay areas found in main stem and
75-.50
on trunk. Codominant stems are present. Branching
branches. Below average life expectancy.
habit and attachments indicate poor pruning or
damage, which requires moderate corrections.
Root plate disturbance and defects indicate major
Lacking full crown, more than 50% decline and dieback, especially affecting larger
damage with girdling roots around the trunk flare. _,
branches. Stunting obvious with little evidence of growth on smaller stems. Leaf
Poor
Trunk reveals more than 50% of bark section missing.
size and color reveals overall stress in the plant. Insect or disease infestation may
Branch structure has poor attachments, with several
be severe. Extensive decay or hollow. Life expectancy is low.
50.30
structurally important dead or broken. Canopy reveals
signs of severe damage or topping, with major
corrective actions required.
Table 3. Location Rating for Landscape Trees — Representative factors that influence location ratings and suggests formula values for
various sites and applications.
Excellent
Arboretum
Airfiltration
Specimen trees in a functional landscape design
1.0-.90
Well-maintained residential area
Water purification
Single, historic or specimen tree
Historical district
Noise abatement
Outstanding aesthetic value in the landscape
Designated parks and recreation areas
Erosion control
Windbreaks
Good
Suburban residential areas
Considerable element in the landscape for design
.90-.75
quality or function
Golf course
Shade/cooling effects
Plants in a windbreak, screen or other integral planting
School/corporate campus
Specific plant aesthetic factors
Planting allows maximum functional benefits
Green spaces/memorials
Structural accents
Cemetery
Scenic parkways
Fair
City streets/boulevards
Well -spaced planting site
.75-.50
_Framing views
Rural residential areas
Tree installation in planting pits or lawn strips
Space definition
Urban streets
Mass, unplanned plantings on a site
Privacy
Industrial/commercial areas
Traffic management
Poor
Streets/roadways in rural areas
Trees with utility interaction
50-30
Woodlots, managed
Create vistas
Improper spacing with infrastructure conflicts
Freeways/interstates
Screening
Species with fruit or leaf litter issues
Countryside, naturally occurring woodlands
Invasive species
Woodlots, unmanaged
May 2018
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 2
Meeting Date: May 22, 2019 Item Number: 17.D.
Subiect:
Public Hearing to Consider the Exercise of Eminent Domain for the Acquisition
of Right -of -Way and Easements for the Winterpock Road (Route 360 to Royal
Birkdale Parkway) Widening Project
County Administrator's Comments:
County Administrator:
Board Action Requested:
Hold a public hearing and authorize the exercise of eminent domain for the
acquisition of right-of-way and easements for the Winterpock Road (Route 360
to Royal Birkdale Parkway) Widening Project, including the filing of
certificates of deposit, so that utility relocations and construction may
begin prior to the commencement of eminent domain proceedings.
Summary of Information:
On September 17, 2014, the Board authorized staff to proceed with the
Winterpock Road (Route 360 to Royal Birkdale Parkway) Widening Project,
including acquisition of right-of-way. The Board also authorized the
advertisement of an eminent domain public hearing for the project. The
county needs to acquire variable width right-of-way, permanent drainage
easements, temporary construction easements, as well as private and public
utility easements in order to construct the project.
The county's right-of-way acquisition consultant has been successful in
acquiring right-of-way and easements from thirty-five of the forty-three
property owners impacted by the project. The county's consultant has been
unable to reach agreement with eight property owners and recommends eminent
domain in order to allow utility relocations to take place in advance of the
road improvement project.
Preparer: Jesse W. Smith
Attachments: 0 Yes
FINo
Title: Director of Transportation
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 2 of 2
AGENDA
Summary of Information: (continued)
If the county proceeds with eminent domain, certificates of deposit will be
filed with the court, which will Allow the county to immediately enter and
use the right-of-way and easements, so the project can proceed without delay.
The county will then be obligated to purchase the right-of-way and easements
from the property owners as identified on Attachments A & B. Sufficient funds
are available in the budget to pay the anticipated condemnation costs.
Recommendation:
Staff recommends the Board authorize the exercise of eminent domain,
including the filing of certificates of deposit, for the acquisition of
right-of-way and easements for the Winterpock Road (Route 360 to Royal
Birkdale Parkway) Widening Project as identified on Attachments A & B.
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Advertising Affidavit
300 E. Franklin Street
Richmond, Virginia 23219
(804) 649-6208
COUNTY OF CHESTERFIELD
BOARD OF SUPERVISORS
P.O. BOX 40
9901 LORI RD.
CHESTERFIELD, VA 23832
Account Number
3005440
Date
May 15, 2019
—Date --, —Category Description - ------ — ------ - —Ad -Size --- -Total-Cost ---- — _
05/21/2019 Meetings and Events Take Notice Take notice that the Board of Supervisors of Chest 2 x 77 L 361.50
Publisher of the
Richmond Times -Dispatch
This is to certify that the attached Take Notice Take notice t was
published by the Richmond Times -Dispatch, Inc. in the City of
Richmond, State of Virginia, on the following dates:
05/15/2019
The First insertion being given ... 05/15/2019
Newspaper reference: 0000934928
Sworn to and subscribed before me this Wednesday, May 15, 2019
Notary Public Billing Representative
State of Virginia
City of Richmond
My Commission expires
Kimberly B. Harris
NOTARY PUBLIC
Commonwealth of Virginia
Notary Registration Number 356753
Commission Expires January 31, 2021
THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU
Take Notice
Take notice that the Board of Supervisors of Chesterfield County, Vir-
ginia, at a regular scheduled meeting on Mayy 22, 2019 at 6 p.m. in the
County Public Meeting room at the Chestertield Administration Build-
ing, RL 10 and Lori Road, Chesterfield, Virginia, will hold a public hear-
ing where persons affected may appear and present their views to con-
sider:
The exercise of eminent domain for the acquisition of fee simple
interest for right-of-way, a permanent Verizon easement, a
permanent Dominion Energy easement, a permanent Virginia
Department of Transportation drainage easement, and a
temporary construction easement for the Winter ppck Road
(Route 360 to Royal Birkdale Parkway) Widening Project (Virginia
Department of Transportation Number 0621-020-R46, RW201,
C501) across property at 8220 Winterpock Road, GPIN:
722667773500.
The exercise of eminent domain for the acquisition of fee simple
interest for right-of-way for the Winterpock Road (Route 360 to
Royal Birkdale Parkway) Widening Protect (Virginia Department of
Transportation Number 0621-OZO-R46, RW201, C501) across
property at 8209 Bethia Road, GPIN: 72667585700.
The exercise of eminent domain for the acquisition of fee simple
interest far right-of-way, a permanent Venzon easement, a
permanent Dominion Energy easement apermanentVirginia
Department of Transportation drainage easement, and a
temporary construction easement for the Winterpock Road (Route
360 to Royal Birkdale Parkway) Widening Project (Virginia
Department of Transportation Number 0621-020-R46, RW201,
The exercise of eminent domain for the acquisition of fee simple
interest far right-of-way,
aperman ent
permanent Columbia Gas easement, a
permanent Dominion Energy easement a permanent Virginia
Department of Transportation dra'mage easement, and a temporary
construction easement for the Winterpock Road (Route 360 to
Royal Birkdale Parkway) Widening Project (Virginia Department of
Transportation Number 0621.020-R46, RW201, C501) across
property at 14501 Hancock Village Street, GPIN: 723670217100.
The exercise of eminent domain for the acquisition of fee simple
interest for right-of-way, a permanent Columbia Gas easement, a
permanent Dominion EnergsemenI.
and a temporary
construction easement for the Winterpock Road. (Route 360 to
Royal Birkdale Parkway) Widening Project (Virginia Department of
Transportation Number 0621-020-R46, RW201, C501) across property
at 14500 Hancock Village Street, GPIN: 723671584900.
The exercise of eminent domain for the acquisition of fee simple
interest for right-of-way, a permanent Virginia Department of
of fee
a permanent Virg
asement, and a to
k Road (Route 360
0621.020.1146, RW201, C501) across property at 7819 and 7901
Winterpock Road, GPIN: 723668595300 and 723668666600.
The exercise of eminent domain for the acquisition of fee simple
interest for right-of-way, permanent Dominion Energy easement, a
permanent Chesterfield Countv water easement, a permanent
Department of Transportation Number 6-621-020-R46,-RW201, C501)
across property at 8511 Royal Birkdale Drive, GPIN: 724665315400.
If further information is desired, please contact Ms. Barbara Smith at
7481037, between the hours of 8:30 am. and 5:00 p.m. Monday through
Friday.
The hearing is held at a public facility designed to be accessible to per-
sons with disabilities. Any persons with questions on the accessibility of
the facility or need for reasonable accommodations should contact Jan-
ice B. Bla ley, Clerk to the Board, at 748.1200. Persons needing inter-
preter services for the deaf must notify the Clerk to the Board no later
than Friday, May 17, 2019.
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 1 of 2
AGENDA
Meeting Date: May 22, 2019 Item Number: 17.E.
Subiect:
Public Hearing to Consider the Exercise of Eminent Domain for the Acquisition
of Right -of -Way Across 15101 Happy Hill Road
County Administrator's Comments:
County Administrator:
Board Action Requested:
Hold a public hearing and authorize the exercise of eminent domain for the
acquisition of right-of-way across 15101 Happy Hill Road, including the
filing of a certificate of deposit.
Summary of Information:
Section 17-72.0 of the County Code requires subdivisions to be designed and
constructed in accordance with the County's Thoroughfare Plan, which includes
accounting for proposed road right-of-way on subdivision plats. Keck
Investment Properties, LLC ("Keck") requested an exception to the requirement
for property it owns at 15101 Happy Hill Road. This exception request, in
conjunction with a preliminary subdivision plat approval request, was denied
by the Planning Commission on July 18, 2017. The location of the proposed
right-of-way on Keck's property is shown on the attached exhibit.
Subsequent to the Planning Commission's denial of Keck's subdivision plat,
Keck filed suit against the County, alleging violation of state law and a
taking of property without compensation in violation of the Constitutions of
the United States and Virginia. Since a portion of the property in question
is expected to be needed by the County for the limited access facility in
accordance with the Thoroughfare Plan, staff previously recommended to the
Board that the County acquire the property from Keck.
Preparer: Jesse W. Smith Title: Director of Transportation
Preparer: Jeffrey L. Mincks Title: County Attorney
0419:114987.1
Attachments: Yes No 4
F
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 1 of 2
AGENDA
Summary of Information: (continued)
Accordingly, On January 23, 2019, the Board authorized staff to proceed with
acquisition of this right-of-way and to advertise an eminent domain public
hearing, if the County and Keck were unable to reach an agreement on the
right-of-way acquisition cost. Since that time, staff has received an
appraisal for the property to be taken, including damages, in the amount of
$57,591, which amount was offered to the landowner. That offer was rejected
without a counter-offer.
Recommendation:
Staff recommends that the Board hold the public hearing and authorize the
exercise of eminent domain, including the filing of a certificate of deposit,
for the acquisition of right-of-way across 15101 Happy Hill Road.
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Advertising Affidavit
300 E. Franklin Street
Richmond, Virginia 23219
(804) 649-6208
COUNTY OF CHESTERFIELD
BOARD OF SUPERVISORS
P.O. BOX 40
9901 LORI RD.
CHESTERFIELD, VA 23832
Account Number
3005440
Date
May 15, 2019
Date Category Description Ad Size Total Cost
05/21/2019 Meetings and Events TAKE NOTICE Take notice that the Board of Supervisors of Ch 2 x 18 L 96.00
TAKE NOTICE
Take notice that the Board of Supervisors of Chesterfield Coft vir•
ginia, at a regdar schedided meeting on MR q 22, 2019 at 6 pm. in the
County �rblic Meebrg Room at the Chesterfield Administration Build.
ir0, Route 10 antl Lori Road, Chesterfield, Yrginia hill hold a public
hearing where persons may appear and present dlei r vies comemin;
the exercise of eminent domain for the acquisition of fee simple
interestforn�ht of wayinconnectionubthalimitedaccess road in
accadance �th the County's Thaoughfare fan across property at
15101 Happpy HiII Rid, GPIN:199640690&
Iffurtiler irdormation is tissued, please trontaLt Jesse Smith at148.1031
betweenthehoursof8:30am.and 00 p,m.Mondayythroughfr'day.
the heating is held at a publicfac0hy designed to be aaessib�
to""'
sar>S wfth disabilities. any persor>S with questions on the aceessibi%
of the fador the on for reasonaccommodations should con.
tactlanice Blaldey, Clerkto to Board, at 148.1200. Porm needing io•
terproterservhs for to mit notify the CIA toto Board no lat•
or than Friday, May 11, 2019.
Publisher of the
Richmond Times -Dispatch
This is to certify that the attached TAKE NOTICE Take notice t was
published by the Richmond Times -Dispatch, Inc. in the City of
Richmond, State of Virginia, on the following dates:
05/15/2019
The First insertion being given ... 05/15/2019
Newspaper reference: 0000942583
Sworn to and subscribed before me this Wednesday, May 15, 2019
Notary Publi Billing Representative
State of Virginia
City of Richmond,,
My Commission expires
Kimberly B. Harris
NOTARY PUBLIC
Commonwealth of Virginia
Notary Registration Number 356753
:ommission Expires January 31, 2021
THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU
ITEM 17.E BOS AGENDA EMINENT DOMAIN 15010 HAPPY HILL ROAD
05.22.2019 MIKE UZEL
I've followed with keen interest the E -W Freeway proposal, which has been on
the Thoroughfare Plan for over 30 years. During that whole time there has not
been an APPROVED route for the E -W road. That is still the case today. The last
word I had was that Jesse Smith informed the Board of Supervisors that project to
determine a route was shelved indefinitely, due to Army Corp of Engineer
requirements concerning lack of access to properties for environmental and
wetlands delineations. In fact, at last count, there are still either five or six
PROPOSED routes for this road. The Thoroughfare Plan calls for a 200 foot ROW
for this Freeway. I know this is not a Q&A session, but I believe these questions
should be answered for the Public, if public funds are being considered for this
eminent domain acquisition:
1. How can eminent domain be exercised if the County has no APPROVED
route for this road?
2. Where would funds to exercise eminent domain for an UNAPPROVED route
come from?
3. On the Timmons Group drawing provided with this Agenda item, it shows a
200 ft. E -W Freeway Thouroughfare ROW, and two, 200 ft. "Special
Setbacks" on either side. How are these setbacks determined and justified?
For what purpose?
4. If this eminent domain case is approved, does that mean that the County
can come knocking on anyone else's door who may be in any of the
proposed UNAPPROVED routes and take their property also?
Eminent Domain should not be exercised without an APPROVED, defied route for
this Freeway.
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page I of 1
AGENDA
Meeting Date: May 22, 2019 Item Number: 17.F.
Subiect:
PUBLIC HEARING: Amend Leases for the County's New Emergency Communications
System
County Administrator's Comments:
County Administrator:
Board Action Requested:
Approve amendments to leases for the county's new emergency communications
system with Shoosmith Bros., Inc., Commonwealth of Virginia and TeleCom
Towers.
Summary of Information:
With the upgrade of the county's emergency communications system, three of
the existing tower sites need to be expanded. The Lake Dale Tower site is
leased from Shoosmith Bros., Inc. Rent for this site will increase $190.00
per month to $1,757 and the lease includes a 10o rent share for future cell
carriers collocating on the tower. There is no rent paid to the state for the
Bon Air Tower site. The Winterpock Tower site is located on county property
leased to TeleCom Towers and is drafted to extend the term for five
additional 5 -year terms and grants the county a license to collocate on the
tower at no cost for the term of the lease. It also includes a $12,000
annual lease payment to the county with 3 percent annual increases and 10
percent rent share for future collocations.
Approval is recommended.
District: Bermuda, Matoaca, Midlothian
Preparer: John W. Harmon
Attachments: Yes
No
Title: Real Property Manager
IN gimes-�iSwC4
Advertising Affidavit
300 E. Franklin Street
Richmond, Virginia 23219
(804) 649-6208
CHESTERFIELD COUNTY RIGHT OF WAY
OFFICE
9840 GOVERNMENT CENTER PKWY.
P.O. BOX 608
CHESTERFIELD, VA 23832
Account Number
6025752
Date
May 15, 2019
Date Category Description Ad Size Total Cost
05/21/2019 Meetings and Events TAKE NOTICE That on May 22, 2019, at 6:00 p.m. or as soon 1 2 x 16 L 87.00
Tkq WTU
Thi on %I 12,1819, of W PA of as soot hot as may be
Wtk Boafd of I' of Idlest IJ County at its regular
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prefersmiz Vtiedmf eno* fheaefttotie Boaid no/atm
00May17,11)19,
Publisher of the
Richmond Times -Dispatch
This is to certify that the attached TAKE NOTICE That on May 2 was
published by the Richmond Times -Dispatch, Inc. in the City of
Richmond, State of Virginia, on the following dates:
05/15/2019
The First insertion being given... 05/15/2019
Newspaper reference: 0000944023
Sworn to and subscribed before me this Wednesday, May 15, 2019
Notary Public Billing Representative
Kimberly 13. Harris
idOTARY PUBLIC
State of Virginia COrnr,orm-E"Ah of Virginia
Notary ReigistrYtion %lumbor 35675:3
City of Richmond :nn,rntSsinn Exp„es.lanuary 31.2621
My Commission expires
THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU
COUNTYCHESTERFIELD
BOARD • • •
AGENDA
Page 1 of 2
Meeting Date: May 22, 2019 Item Number: 17.G.
Subiect:
Public Hearing to Consider the Countywide Comprehensive Plan Update
County Administrator's Comments:
County Administrator:
Board Action Requested:
Hold a public hearing to consider an u date
Plan.
Summary of Information:
to the Countywide Comprehensive
The Board is requested to consider an update to the countywide comprehensive
plan.
A Comprehensive Plan is the general plan for the county and its supporting
components. Every County in Virginia must have a comprehensive plan, which
spells out policies for future development in order to ensure orderly growth
and the protection of the public health and welfare. The comprehensive plan
may consist of a number of components, such as local area plans, service
plans and specific land -use related policies of the Board of Supervisors.
As directed by the Board of Supervisors, the Planning Commission in July 2016
began an exhaustive review to update the 2012 Countywide Comprehensive Plan.
The Planning Commission during this period met thirty-four (34) times and
held nine (9) community meetings, besides extensive web and social media
campaigns to obtain feedback from the community. The Planning Commission held
a public hearing on February 19, 2019 and March 19, 2019. On March 19, 2019
the Planning Commission unanimously voted to recommend that the Board adopt
the Plan with modifications as depicted within the draft dated March 19,
2019.
Preparer: Andrew G. Gillies
Attachments: Yes No
Title: Director of Planning
# 'f -G jeyq
F''C, 0
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 2 of 2
AGENDA
Summary of Information: (Continued)
The following documents have also been provided to board members and will be
posted on the county's website with this agenda item:
• Draft Countywide Comprehensive Plan (3/19/19 version), as recommended
for approval by the Planning Commission, including chapter -by -chapter
summary of changes over 2012 plan; and
• Summary of citizen comments received.
d,;
�Ricbtr oub ames-mfivatcb
Advertising Affidavit
300 E. Franklin Street
Richmond, Virginia 23219
(804) 649-6208
COUNTY OF CHESTERFIELD
BOARD OF SUPERVISORS
P.O. BOX 40
9901 LORI RD.
CHESTERFIELD, VA 23832
Account Number
3005440
Date
May 15, 2019
Date Category Description Ad Size Total Cost
05/15/2019 Meetings and Events CHESTEFFIELD COUNTY BOARD OF SUPERVISORS COME 8 x 10.00 IN 18,790.00
Publisher of the
Richmond Times -Dispatch
This is to certify that the attached CHESTEFFIELD COUNTY BOARD
was published by the Richmond Times -Dispatch, Inc. in the City of
Richmond, State of Virginia, on the following dates:
05/08, 05/15/2019
The First insertion being given ... 05/08/2019
Newspaper reference: 0000934248
Sworn to and subscribed before me this Wednesday, May 15, 2019
Notary Publih Billing Representative
State of Virginia
City of Richmond
My Commission expires
Kimberly B. HarHq
NOTARY PUBLIC
Commonwealth of Virginia
Notary Registration Number 356753
Commission Expires January 31, 2021
THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU
`130S MEETING COMMENT COW, PLAN
Mike Wel
Just over a year ago the EDA 'withdrew plans for the IM t,
at6a c*a' Megasi e, due to
overwhelming citizen opposition to an industrial site that did not conform to the
current Comprehensive Plan, had no infrastructure, no end -user, and was near
thousands ofcurrent residents. Since ;tn%I1was hopeful the County`
would
engage -and -.heed -citizen inppfln.the process of making major decisions.
instead, we now have.ap pose'rci: dComp- a PI h4hich would allow increased
,
-residential density, and allow commercial (asgisted,.:IiVing, Otc.),:tlust r h omes,:
.and condos tobebuilt in: or adjacent to existing sub(iivit"icinsNon-spetific
wording throughout the proposed Plan would allow wide interpretation for
de , veloper and business benefit, and to residents' detriment. Twelve pages of
recommendations from Chesterfield Citizens United (CCU) ,.forchangingthis
languagethe P166 have been ignored.".
.. in e
The recent Smith case on Swift Creek Reservoir ended with approval, despite
overwhelming citizen opposition. That opposition was based on the case not
conforming to the existing Comp. Plan. It was "interpreted" by Staff, the Planning
C6
nimissi6n, and the Roaerd of'S up ervit6ts tot the er's benefit and the
ar y�residenT&;werelgnore
citizens' diattirnent."N'e' b d, as we're:the provisions of the_:
current Comp.Plan...
CCU held a rally today before this meeting to call attention to this "Developer
Silver Platter" mentality, and to call for it to end. I believe- the language in this
proposed. Plan..has gone in the wrong direction.. If this document is truly supposed
e blueprint more specific,`w
int: C o u rit
-to be 9"bluepr for the rity", -then let's make bl
not moregeneral.B-uHide:rs,use 6:speclific blueprint w.h:en they build a h
oujse'The:
Cou 6ty'shodidAo the same. It should not beopen.to,wide Interpretation: ':%
Based on past experience, I have little hope that the current Board of Supervisors
will listen to the citizens who must live with the consequences of this proposed
Comp. Plan. I therefore ask that this proposal be deferred until after the
November elections, when citizens will decide who will lead this County for the
next four years, and a new Board can reconsider this proposed Plan before it is
approved.
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 1 of 1
AGENDA
Meeting Date: May 22, 2019 Item Number: 20.
Sub"ect:
Adjournment and Notice of Next Scheduled Meeting of the Board of
Supervisors
County Administrator's Comments:
County Administrator:
Board Action Requested:
Summary of Information:
Motion of adjournment and notice of the Board of Supervisors meeting to be
held on June 26, 2019, at 2:00 p.m. in Room 502 at the County
Administration Building.
Preparers Janice Blakley
Attachments: 1:1 Yes
Title: Clerk to the Board of Supervisors
No