03-22-2006 Packet
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: March 22, 2006
Item Number: 6.
Subiect:
Work Session on the County Administrator's FY2007 Proposed Budget
County Administrator1s Comments:
County Administrator:
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Board Action Reauested:
Hold a work session on the County Administrator's FY2007 Proposed Budget.
Summarvof Information:
This time has been set to continue work sessions on the County
Administrator's FY2007 Proposed Budget. This is the fifth of six budget work
sessions. On February 8th, staff presented FY2007 projected revenues and the
Community Services Board budget. On February 22nd, Police and Fire budgets
were presented. On March 6th, the County Administrator's overall proposed
FY2007 budget was presented as well as presentations from the Social Services
Board, the Human Services Division and Constitutional Officers. On March 8th,
presentations were made by the School Board and the Management Services
Division. Presentations from the Community Development Division and the
Community Development Block Grant Office are scheduled for this date. Public
hearings on the budget, capital improvement program, community development
block grant program, tax rates and other ordinance changes are scheduled for
later this evening. A final work session is scheduled for April 12th. At
this work session, changes to the proposed financial plans will be reviewed
prior to adoption.
Preparer: Rebecca T. Dickson
Attachments: . Yes
Title:
Director. Budaet and Manaaement
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: March 22, 2006
Item Number: 7_
Subiect:
Deferred Item: Consideration of an Amendment to the 2006 Procedures of the
Board of Supervisors to Provide for a Revised Citizen Comment Period at Board
Meetings
County Administrator1s Comments:
County Administrator:
c15f-;JL
Board Action Reauested:
Adoption of amendments to the 2006 Procedures of the Board of Supervisors
revising the citizen comment period.
Summarvof Information:
On January 11, 2006, the Board adopted Procedures governing Board meetings
for 2006 and later scheduled a public hearing on whether to revise the
citizen comment portion of Board meetings. The Board held public hearings on
February 22nd and March 8th, 2006 in which ci tizens recommended changes to the
citizen comment portion of Board meetings. The County Administrator has
surveyed the practices of localities in Virginia that provide for a public
comment time at board or council meetings. The approach to citizen comment
periods at meetings varies widely across the state. The County
Administrator's proposed revisions to the Board's 2006 Procedures create a
30-minute citizen comment period at the evening portion of the meeting for
people to speak on any matter relating to County "services, policies and
affairs." Under the Administrator's recommendation, each speaker will be
limited to five minutes and must sign up to speak prior to 5:00 p.m. on the
day before the meeting.
Attached is a chart summarizing the comments from citizens and Board members
regarding proposed changes to the citizen comment portion of Board meetings.
Any changes to the Board's 2006 Procedures must be adopted by a unanimous
vote.
Attachments:
II Yes
Title: County Attornev
71080.3(70727.8)
DNO
A4JF\ (~ .n ,~ 9
~t.~" ~,L ~ ~ t ~ ,:.,.~ ~ ~
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Preparer:
Steven L. Micas
2006
PROCEDURES OF THE
BOARD OF SUPERVISORS
Chesterfield County, Virginia
".' :" e 'l> ..'- ,. ,: 'i
Uvov~',;:~
2006 PROCEDURES OF THE BOARD OF SUPERVISORS
BE IT RESOLVED by the Board of Supervisors of the County of Chesterfield in
accordance with Section 3.4 of the County Charter that the following rules of procedures shall
govern the conduct of meetings and work sessions of the Board of Supervisors during the 2006
calendar year.
Presiding Officer
Section 1. The Board's parliamentary procedures shall be Robert's Rules of Order, a
Manual of General Parliamentary Law, to the extent compatible with law and the historical
practices of the Board of Supervisors. The county attorney shall act as parliamentarian to the
Board. Any questions involving the interpretation or application of Robert's Rules shall be
addressed to the County Attorney.
Section 2. The chairman, or the vice chairman, or in their absence the most senior
member of the Board alphabetically, shall preside at all meetings of the board, and on the
appearance of a quorum shall call the meeting to order, and the board shall then proceed with its
business.
Section 3. The presiding officer shall preserve order and decorum. He may speak, make
motions, and vote on all questions, and he shall decide questions of order and procedure. The
Chairman may set reasonable time limits for speakers and public hearings; provided that by
majority vote the board may reject such time limits.
Quorum
Section 4. A quorum shall consist of at least three members of the Board. A majority of
a quorum shall be sufficient to carry any question except tax issues, incurring of debt and
appropriations in excess of $500, all of which shall require a majority of the full board for
adoption. No board member is required to vote on any question, but an abstention, although not
a vote in favor of carrying a question, shall be counted as a vote for the purpose of determining a
quorum. A tie vote shall defeat the motion, resolution or issue voted on, provided that all zoning
cases must be disposed of by a motion approved by a majority of those voting. An abstention
defeats a motion requiring a unanimous vote. The Board shall not designate a tiebreaker
pursuant to 9 15.2-1421 of the Code of Virginia.
70727.~+
1
0. G '.:) 'J ~.( i
Order of Business
Section 5. The order of business at a regular meeting of the Board shall be as follows
beginning at 4 p.m. or an alternate specified meeting time:
(a) Approval of minutes of the previous meeting. Reading of the minutes shall be
automatically dispensed with.
(b) County administrator's comments.
(c) Board committee reports.
(d) Requests to postpone action, additions, deletions or changes in the order of
presentation with respect to any matter on the agenda.
(e) Special resolutions of recognition.
(f) Work sessions.
(g) Deferred agenda items not requiring a public hearing.
(h) New county business not requiring a public hearing, including deferred and new
appointments and claims against the Board or County.
(i) Hearings of citizens on unscheduled matters involving the senTices, policies and
affairs of the county government or claims against the board.
ffiill Reports.
OOill Dinner at 5 p.m.
tBill Non-sectarian invocations in accordance with the Clerk's scheduling policy
followed by the pledge of allegiance at 7 p.m.
(m)ill Special resolutions of recognition not heard at the afternoon session.
W(m) Deferred public hearings.
~(n} Zoning and mobile home public hearings placed on the consent agenda by the
Planning Department.
W(Q} Remaining public hearings or zonIng public hearings based on appropriate
meeting date.
70727.~+
2
O~ooot'~,2
(p) Citizen comment period on unscheduled matters involving the services.. policies
and affairs of the County government.
~(g} Adjournment.
The Board shall confine their decisions to the matters presented on the agenda.
Section 6. ./\ny citizen desiring to present any matter concerning the senTices, policies
and affairs of the county or claims against the board shall be allotted appropriate time to present
his case by the presiding officer. The presentation of the claim shall not exceed 30 minutes and
each speaker may not exceed 5 minutes. Ever)T citizen desiring to present a matter to the board
shall by noon on the sixth calendar da)T prior to the meeting notif)T the clerk of his intent to spealc
and the topic. The notice shall describe in detail the nature of the issue to be presented to the
board and the remedy, if any, that the citizen '.vill ask of the board. No citizen shall spealc on any
matter of business that is a subject on the board's agenda for that da)T. Citizens ma)T not )Tield
time to other spealcers. .t^l-fter the county administrator submits a budget, comments on the
budget shall be confined to advertised public hearings until the budget is adopted. The citizen
comment period shall be limited to 30 minutes and each speaker may not exceed 5 minutes. No
citizen shall speak on any matter of business that is a subject on the board's agenda for that day.
Citizens may not yield time to other speakers. Any person desiring to speak shall notify the clerk
to the Board of his intention to speak and the topic to be discussed no later than 5 :00 p.m. on the
day prior to the date of the Board meeting. At the beginning of the citizen comment period the
clerk will read the names and comments will be given in the order of the sign-up sheet. The
citizen comment period will end after 30 minutes" regardless of the number of people who have
signed up to speak.
Persons appearing speaking before the board will not be allowed to:
(a) Campaign for public office;
(b) Promote private business ventures;
(c) ./\ddress matters ~vithin the administrative pro'/ince of the Count)T .t^l.dministration;
~~ Use profanity or vulgar language; or
~@ Address pending litigation or matters to be addressed at that meeting.t-ef
(0 Speak to matters previousl)T presented to the board b)T the speaker unless the
count)T administrator has made a recommendation.
Section 7. Any person speaking to a matter during the meeting shall be limited to such
period of time as shall be allotted by the presiding officer when necessary to preserve order and
the efficiency of the meeting. The board may accept written comments in lieu of oral statements.
Any person may publicly speak to an item on that meeting's "Consent Agenda" for up to three
70727.~+
3
000073
minutes, so long as the board votes to remove a consent item from the Consent Agenda for
public comment.
Section 8. The order of business at a special meeting shall follow that of a regular
meeting to the greatest extent possible.
Minutes of Meeting
Section 9. The clerk of the board shall prepare and maintain adequate minutes of the
proceedings of the board in accordance with the requirements of the Code of Virginia, 1950, as
amended. Each recorded vote shall indicate how each member of the board voted. Preparation
of minutes will not include every aspect of the board's meetings relating specifically to
discussion and debate, but will include all significant events relating to official action. Minutes
shall be included as part of the agenda package for the subsequent meeting of the board.
Section 10. The Board may correct its minutes after approval of the minutes only upon a
clear showing that a clerical or administrative mistake was made.
Agenda
Section 11. The county administrator shall prepare an agenda for each regular or special
meeting of the board on which shall appear the title of each matter on which action is to be taken
at that meeting. The agenda for each regular meeting shall (a) be prepared at least five days prior
to the meeting, (b) be promptly mailed or delivered to each member of the Board or placed in the
repository assigned to such board member, and (c) be distributed to appropriate officers and
employees of the county government and members of the public and media requesting copies.
Section 12. Upon a majority vote of the Board of Supervisors, any item may be added
when the agenda is voted on, and the chairman may allow any agenda item to be called out of
sequence.
Section 13. Any matter not on the scheduled agenda, may be heard after the agenda has
been approved by the board only upon the unanimous vote of the board members present. Any
such matter must be of an emergency nature, vital to the continued proper and lawful operation
of the county.
Section 14. No matter on the scheduled agenda shall be considered after 11 p.m. without
the unanimous consent of the board. Any matter not heard shall be automatically continued to
the next scheduled meeting of the board.
70727.~+
4
\O'OOO,7.ti
Motions
Section 15. When a motion is under debate, no additional motions may be made except a
motion to withdraw, defer, substitute, or to amend. If the maker of a motion and the member
seconding the motion agree, a motion may be amended or withdrawn. Such motions shall take
precedence in the order listed above. Only one substitute motion shall be in order for a principal
motion. All motions to defer shall be to a date certain. Prior to voting on a motion to defer, the
board shall hear public comments on the issue of deferral if the scheduled item requires a public
hearing.
Reconsideration of Ordinances, Resolutions and Motions
Section 16. Any vote by a member of the board is final once cast. Planning Commission
decisions are final once made. No ordinance, resolution or motion previously voted upon by the
board shall be brought forward for reconsideration during the same meeting of the board.
Debate
Section 17. Each member of the board may participate in discussion of any issue only
after being recognized by the chairman. The chairman shall not recognize a motion to "call the
question" until every member desiring to speak has had a chance to speak. At the conclusion of
debate, the question shall be called and no further debate shall be in order.
Requests relating to criticisms or concerns regarding the administration of the county,
except when related to agenda items, shall not be presented or raised at a meeting of the board
unless first submitted in writing to the county administrator and unless his response fails to
resolve the issue.
Regular Meetings
Section 18. Each year at its organizational meeting the board shall set the regular
meeting times and dates for the following year provided, however, that the board shall meet at
least once each month. Whenever the regularly scheduled meeting date shall fall on a legal
holiday, the regular meeting of the board shall be held on the following day in accordance with 9
15.2-1416 of the Code of Virginia, 1950, as amended. The chairman may cancel any meeting
because of inclement weather and should reschedule any canceled meeting at the earliest
possible date by sending written notice to each member of the board.
Special Meetings
Section 19. Special meetings of the board may be called by two members of the Board or
the chairman in accordance with 99 15.2-1417 and 15.2-1418 of the Code of Virginia, 1950, as
amended. Upon making such request, the clerk shall specify the matters to be considered and
shall notify in writing all members of the board and the county attorney immediately. The
70727.~+
5
0:0001'5
meeting may be held only if waivers are signed by every member of the board and the county
attorney, or if every member and the county attorney attend the special meeting.
Appointments
Section 20. Appointments to committees of the board and to authorities, boards and
commissions shall be made only by resolution adopted by a majority of the full board at a
meeting subsequent to the meeting when the name has been offered to the board for
consideration. Prior to consideration of the nomination, the nominee shall be notified to
determine his willingness to serve and to determine if he meets the minimum qualifications for
such appointment.
Committees
Section 21. The Board may create committees and shall appoint members to such
committees. Committees may hold hearings and perform such other duties as may be prescribed.
A committee may be instructed concerning the form of any report it shall be requested to make,
and a time may be fixed for submission of any report.
Zoning
Section 22. With the exception of zoning cases that have been scheduled for a public
hearing before both the Chesterfield Planning Commission and the Board of Supervisors in the
same month, no zoning case shall be considered by the Board of Supervisors if amendments,
changes, withdrawals or proffers have been submitted by the applicant after the case has
appeared in the newspaper pursuant to the required publication. All such cases shall be deferred
to the next appropriate board meeting for consideration after proper readvertising.
Section 23. If a majority of the board is not reelected, no zoning case shall be considered
by the Board of Supervisors after November 2003 until the organizational meeting in January
2001 unless such delay would exceed 12 months for that case.
Amendment of Rules
Section 24. The rules of procedure of the governing body may be amended at any time
during the year by a unanimous vote of the full board.
Section 25. The Board of Supervisors may suspend the application of any section of
these rules by a unanimous affirmative vote of all board members present at any time during the
agenda.
Section 26. A Deputy Sheriff shall serve as sergeant at arms.
70727..8.1
6
'O~0007G
PUBLIC COMMENT PERIOD:
ANAL YSIS OF SUGGESTIONS
Issue County Administrator Citizen Comments
Recommendation
1. Schedule Of Public Comment period at a. The practice across
Comment Period Within evening session after the state varies
Each Meeting public hearings widely from
beginning to middle
to end of meeting
b. "N ot at end"
(Slaughenhaupt)
c. "afternoon session
as well as evening"
(Stewart)
d. "earlier on the
agenda" (Herndon)
e. During "prime
time" between 7 - 9
(Morrissette)
f. Middle of agenda,
before or after break
(Harton)
g. 15 minutes before
7:00 p.m. agenda,
15 minutes at end
(Epps)
2. Length Of Time For Each 5 minutes a. "couple of minutes"
Speaker (Slaughenhaupt)
3. Citizen Providing Notice Of One day in advance a. No notice of topic
Topic (Stewart)
b. Eliminate review of
topics (Harton)
0823:71356.1
0'0'00,77
Issue
County Administrator
Recommendation
4. Sign Up Sheet
One day in advance a.
5. Uniform Public Comment
Period For Planning
Commission, Board Of
Supervisors, Etc.
None (n.b. Board cannot a.
impose rules on other
bodies)
6. Enforcement Of Rules
* A light system has been requested by the Chairman.
7. Other Comments
0823:71356.1
2
Citizen Comments
Sign-up sheet
immediately prior to
meeting (Stewart)
One standardized
policy for public
comment (Stewart)
a.
Consistent
enforcement for all
speakers on time
limits and staying
on topic (Stewart)
b. Use of warning
lights for time
limits*(Stewart)
a.
Schedule separate
meeting just for
public comments
(Slaughenhaupt)
b. "good changes"
(Herndon)
c. Board should
tolerate "rambling"
comments (Mr.
Kirk)
d. Board members
should not comment
about citizen's
comments (Durfee)
000078
" "
'c"""
'"
~:...l.'...
, I'
"
I,
2006
PROCEDURES OF THE
BOARD OF SUPERVISORS
Chesterfield County, Virginia
2006 PROCEDURES OF THE BOARD OF SUPERVISORS
BE IT RESOLVED by the Board of Supervisors of the County of Chesterfield in
accordance with Section 3.4 of the County Charter that the following rules of procedures shall
govern the conduct of meetings and work sessions of the Board of Supervisors during the 2006
calendar year.
Presiding Officer
Section I. The Board's parliamentary procedures shall be Robert's Rules of Order, a
Manual of General Parliamentary Law, to the extent compatible with law and the historical
practices of the Board of Supervisors. The county attorney shall act as parliamentarian to the
Board. Any questions involving the interpretation or application of Robert's Rules shall be
addressed to the County Attorney.
Section 2. The chairman, or the vice chairman, or in their absence the most senior
member of the Board alphabetically, shall preside at all meetings of the board, and on the
appearance of a quorum shall call the meeting to order, and the board shall then proceed with its
business.
Section 3. The presiding officer shall preserve order and decorum. He may speak, make
motions, and vote on all questions, and he shall decide questions of order and procedure. The
Chairman may set reasonable time limits for speakers and public hearings; provided that by
majority vote the board may reject such time limits.
Quorum
Section 4. A quorum shall consist of at least three members of the Board. A majority of
a quorum shall be sufficient to carry any question except tax issues, incurring of debt and
appropriations in excess of $500, all of which shall require a majority of the full board for
adoption. No board member is required to vote on any question, but an abstention, although not
a vote in favor of carrying a question, shall be counted as a vote for the purpose of determining a
quorum. A tie vote shall defeat the motion, resolution or issue voted on, provided that all zoning
cases must be disposed of by a motion approved by a majority of those voting. An abstention
defeats a motion requiring a unanimous vote. The Board shall not designate a tiebreaker
pursuant to ~ 15.2-1421 of the Code of Virginia.
70727,10
I
Order of Business
Section 5. The order of business at a regular meeting of the Board shall be as follows
beginning at 4 p.m. or an alternate specified meeting time:
(a) Approval of minutes of the previous meeting. Reading of the minutes shall be
automatically dispensed with.
(b) County administrator's comments.
(c) Board committee reports.
(d) Requests to postpone action, additions, deletions or changes in the order of
presentation with respect to any matter on the agenda.
( e) Special resolutions of recognition.
( f) Work sessions.
(g) Deferred agenda items not requiring a public hearing.
(h) New county business not requiring a public hearing, including deferred and new
appointments and claims against the Board or County.
(i) Reports.
(i) Fifteen-minute citizen comment period on unscheduled matters involving the
services, policies and affairs of the County government.
(Bill Dinner at 5 p.m.
tkfill Non-sectarian invocations in accordance with the Clerk's scheduling policy
followed by the pledge of allegiance at 7 p.m.
~(m) Special resolutions of recognition not heard at the afternoon session.
~ful Deferred public hearings.
W{Ql Zoning and mobile home public hearings placed on the consent agenda by the
Planning Department.
Wful Remaining public hearings or zonmg public hearings based on appropriate
meeting date.
(pt(g} Fifteen-minute ~itizen comment period on unscheduled matters involving the
services, policies and affairs ofthe County government.
70727.10
2
tEB1r2 Adjournment.
The Board shall confine their decisions to the matters presented on the agenda.
Section 6. +fte.- Each citizen comment period shall be limited to W 15 minutes and 5
speakers and each speaker may not exceed ~2 minutes. Citizen speakers shall abide by a
lighting system providing warning lights. Citizens may only speak once per meeting during the
citizen comment periods. No citizen shall speak on any matter of business that is a subject on
the board's agenda for that day. Citizens may not yield time to other speakers. Any person
desiring to speak shaH- may notify the clerk to the Board in advance of the meeting or sign up
prior to the afternoon or evening session if space is available of his intention to speak and the
topic to be disoussed no later than 5:00 p.m. on the day prior to the date of the Board meeting.
At the beginning of the citizen comment period the clerk will read the names and comments will
be given in the order of the sign-up sheet. +fte.- Each citizen comment period will end after Wj1,
minutes, regardless of the number of people who have signed up to speak.
Persons speaking before the board will not be allowed to:
(a) Campaign for public office;
(b) Promote private business ventures;
(c) Use profanity or vulgar language; ef
(d) Address pending litigation or matters to be addressed at that meeting-:-: or
(e) Make insults which tend to violence or breach of the peace.
Section 7. Any person speaking to a matter during the meeting shall be limited to such
period of time as shall be allotted by the presiding officer when necessary to preserve order and
the efficiency of the meeting. The board may accept written comments in lieu of oral statements.
Any person may publicly speak to an item on that meeting's "Consent Agenda" for up to three
minutes, so long as the board votes to remove a consent item from the Consent Agenda for
public comment.
Section 8. The order of business at a special meeting shall follow that of a regular
meeting to the greatest extent possible.
Minutes of Meeting
Section 9. The clerk of the board shall prepare and maintain adequate minutes of the
proceedings of the board in accordance with the requirements of the Code of Virginia, 1950, as
amended. Each recorded vote shall indicate how each member of the board voted. Preparation
of minutes will not include every aspect of the board's meetings relating specifically to
70727.10
3
discussion and debate, but will include all significant events relating to official action. Minutes
shall be included as part of the agenda package for the subsequent meeting of the board.
Section 10. The Board may correct its minutes after approval ofthe minutes only upon a
clear showing that a clerical or administrative mistake was made.
Agenda
Section II. The county administrator shall prepare an agenda for each regular or special
meeting of the board on which shall appear the title of each matter on which action is to be taken
at that meeting. The agenda for each regular meeting shall (a) be prepared at least five days prior
to the meeting, (b) be promptly mailed or delivered to each member of the Board or placed in the
repository assigned to such board member, and (c) be distributed to appropriate officers and
employees of the county government and members of the public and media requesting copies.
Section 12. Upon a majority vote of the Board of Supervisors, any item may be added
when the agenda is voted on, and the chairman may allow any agenda item to be called out of
sequence.
Section 13. Any matter not on the scheduled agenda, may be heard after the agenda has
been approved by the board only upon the unanimous vote of the board members present. Any
such matter must be of an emergency nature, vital to the continued proper and lawful operation
of the county.
Section 14. No matter on the scheduled agenda shall be considered after 11 p.m. without
the unanimous consent of the board. Any matter not heard shall be automatically continued to
the next scheduled meeting ofthe board.
Motions
Section 15. When a motion is under debate, no additional motions may be made except a
motion to withdraw, defer, substitute, or to amend. If the maker of a motion and the member
seconding the motion agree, a motion may be amended or withdrawn. Such motions shall take
precedence in the order listed above. Only one substitute motion shall be in order for a principal
motion. All motions to defer shall be to a date certain. Prior to voting on a motion to defer, the
board shall hear public comments on the issue of deferral if the scheduled item requires a public
hearing.
Reconsideration of Ordinances, Resolutions and Motions
Section 16. Any vote by a member of the board is final once cast. Planning Commission
decisions are final once made. No ordinance, resolution or motion previously voted upon by the
board shall be brought forward for reconsideration during the same meeting ofthe board.
70727.10
4
Debate
Section 17. Each member of the board may participate in discussion of any issue only
after being recognized by the chairman. The chairman shall not recognize a motion to "call the
question" until every member desiring to speak has had a chance to speak. At the conclusion of
debate, the question shall be called and no further debate shall be in order.
Requests relating to criticisms or concerns regarding the administration of the county,
except when related to agenda items, shall not be presented or raised at a meeting of the board
unless first submitted in writing to the county administrator and unless his response fails to
resolve the issue.
Regular Meetings
Section 18. Each year at its organizational meeting the board shall set the regular
meeting times and dates for the following year provided, however, that the board shall meet at
least once each month. Whenever the regularly scheduled meeting date shall fall on a legal
holiday, the regular meeting of the board shall be held on the following day in accordance with S
15.2-1416 of the Code of Virginia, 1950, as amended. The chairman may cancel any meeting
because of inclement weather and should reschedule any canceled meeting at the earliest
possible date by sending written notice to each member ofthe board.
Special Meetings
Section 19. Special meetings of the board may be called by two members of the Board or
the chairman in accordance with SS 15.2-1417 and 15.2-1418 of the Code of Virginia, 1950, as
amended. Upon making such request, the clerk shall specify the matters to be considered and
shall notify in writing all members of the board and the county attorney immediately. The
meeting may be held only if waivers are signed by every member of the board and the county
attorney, or if every member and the county attorney attend the special meeting.
Appointments
Section 20. Appointments to committees of the board and to authorities, boards and
commissions shall be made only by resolution adopted by a majority of the full board at a
meeting subsequent to the meeting when the name has been offered to the board for
consideration. Prior to consideration of the nomination, the nominee shall be notified to
determine his willingness to serve and to determine if he meets the minimum qualifications for
such appointment.
Committees
70727.10
5
Section 21. The Board may create committees and shall appoint members to such
committees. Committees may hold hearings and perform such other duties as may be prescribed.
A committee may be instructed concerning the form of any report it shall be requested to make,
and a time may be fixed for submission of any report.
Zoning
Section 22. With the exception of zoning cases that have been scheduled for a public
hearing before both the Chesterfield Planning Commission and the Board of Supervisors in the
same month, no zoning case shall be considered by the Board of Supervisors if amendments,
changes, withdrawals or proffers have been submitted by the applicant after the case has
appeared in the newspaper pursuant to the required publication. All such cases shall be deferred
to the next appropriate board meeting for consideration after proper readvertising.
Section 23. If a majority of the board is not reelected, no zoning case shall be considered
by the Board of Supervisors after November 2003 until the organizational meeting in January
2007 unless such delay would exceed 12 months for that case.
Amendment of Rules
Section 24. The rules of procedure of the governing body may be amended at any time
during the year by a unanimous vote of the full board.
Section 25. The Board of Supervisors may suspend the application of any section of
these rules by a unanimous affirmative vote of all board members present at any time during the
agenda.
Section 26. A Deputy Sheriff shall serve as sergeant at arms.
70727.10
6
.
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 4
Meeting Date: March 22, 2006
Item Number: 8.A.
Subiect: Streetlight Installation Cost Approvals
County Administrator1s Comments:
County Administrator:
yfff
Board Action Reauested:
This item requests Board approval of new streetlight installations in the
Clover Hill and Midlothian Districts.
Summarvof Information:
Streetlight requests from individual citizens or civic groups are received in
the Department of Environmental Engineering. Staff requests cost quotations
from Dominion Virginia Power for each request received. When the quotations
are received, staff re-examines each request and presents them at the next
availale regular meeting of the Board of Supervisors for consideration. Staff
provides the Board with an evaluation of each request based on the following
criteria:
1. Streetlights should be located at intersections;
CONTINUED NEXT PAGE
Title: Director. Environmental Enaineerina
Attachments:
DNa
#
000079
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 2 of 4
Summary of Information: (Continued}
2. There should be a minimum average of 600 vehicles per day (VPD)
passing the requested location if it is an intersection, or 400 VPD
if the requested location is not an intersection;
3. petitions are required and should include 75% of residents within
200 feet of the requested location and if at an intersection, a
majority of those residents inunediately adjacent to the
intersection.
Cost quotations from Dominion Virginia Power are valid for a period of 60
days. The Board, upon presentation of the cost quotation may approve, defer,
or deny the expenditure of funds from available District Improvement Funds
for the streetlight installation. If the expenditure is approved, staff
authorizes Dominion Virginia Power to install the streetlight. A denial of a
project will result in its cancellation and the District Improvement Fund
will be charged the design cost shown; staff will notify the requestor of the
denial. Projects cannot be deferred for more than 30 days due to quotation
expiration. Quotation expiration has the same effect as a denial.
CLOVER HILL DISTRICT:
. In the Penn Acres Subdivision, upgrade eight existing streetlights
with new arms and light fixtures.
Upgrade locations are:
124 Jade Road
218 Jade Road
8307 Emerald Lane
125 Marble Road
215 Marble Road
8200 Trout Lane
8215 Trout Lane
8361 Trout Lane
Total cost to upgrade all eight lights: $6,349.20
CONTNIUED NEXT PAGE
000080
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 3 of 4
Summary of Information: (Continued}
MIDLOTHIAN DISTRICT:
. In the Scottmar Subdivision, install five new lights on existing
poles and upgrade lamp fixtures on two existing lights.
Installations and costs are:
Scarsborough Drive, vicinity of 2308/2316
Cost to install light: $226.11
Does not meet minimum criteria for intersection or vehicles per day
(Design Cost: $110.68)
Scarsborough Drive, vicinity of 2410/2400
Cost to install light: $226.11
Does not meet minimum criteria for intersection or vehicles per day
(Design Cost: $110.68)
Scarsborough Drive, vicinity of 2508/2516
Cost to install light: $226.11
Does not meet minimum criteria for intersection or vehicles per day
(Design Cost: $110.68)
Scarsborough Drive and Swathmore Road
Cost to install light: $226.11
Does not meet minimum criteria for vehicles per day
(Design Cost: $110.68)
Huguenot Road and Scarsborough Drive
Cost to install light: $260.18
Meets minimum criteria
(Design Cost: $110.68)
CONTINUED NEXT PAGE
000081
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 4 of 4
Summary of Information: (Continued\
MIDLOTHIAN DISTRICT (Continued):
Upgrades and costs are:
Scarsborough Drive, vicinity of 2300
Cost to upgrade lamp: $342.82
Criteria not required, existing streetlight
(Design Cost: $110.68)
Scarsborough Drive, vicinity of 2620/2630
Cost to upgrade lamp: $571.44
Criteria not required, existing streetlight
(Design Cost: $110.68)
For information regarding available balances in the District Improvement
Fund accounts, please reference the District Improvement Fund Report.
000082
STREETLIGHT REQUEST
Clover Hill District
Request Received: December 15, 2005
Estimate Requested: December 15, 2005
Estimate Received: March 9, 2006
Days Estimate Outstanding: 84
NAME OF REQUESTOR: Mr. William Shifflett
ADDRESS: Penn Acres Civic Association, Inc
8318 Trout Lane
Richmond, VA 23236
REQUESTED LOCATION:
Upgrade with new arms and lighting fixtures eight (8) existing streetlights is the
Penn Acres Subdivision.
Total cost to upgrade and relamp eight lights: $6,349.20
POLICY CRITERIA:
Intersection: Not Required, existing streetlight
Vehicles Per Day: Not Required, existing streetlight
Petition: Not Required, existing streetlight
Requestor Comments:
"This is in behalf of the residents of the 64 single family dwellings in the Penn Acres Subdivision.
Our neighborhood is bounded on two sides by commercial properties on Midlothian Turnpike
and Providence Road. We are updating our (Association owned) nine (9) lights to new bulbs
and twelve-foot extension arms. We would appreciate it if the County could do the same with
the eight (8) County lights in the subdivision.
"We are on of the older established neighborhoods in the County, many of our residents are
elderly retired couples or widows and widowers living alone.
"Because of our proximity to a heavy commercial area which continues to expand, the lights are
a necessity to deter crime and wandering traffic through the neighborhood.
"Your consideration of our request is appreciated."
Staff Comments:
Staff notes that the Civic Association funded project to upgrade the nine lights owned by the
association has been completed.
000083
Street Light Request Map
March 22, 2006
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STREETLIGHT REQUEST
Midlothian District
Request Received: August 15, 2005
Estimate Requested: August 15, 2005
Estimate Received: February 27, 2006
Days Estimate Outstanding: 196
NAME OF REQUESTOR: Mr. Thomas F. Schmitt
ADDRESS: Scottmar Projects Coordinator
2316 Scarsborough Drive
Richmond, VA 23235
REQUESTED LOCATION:
Scarsborough Drive, vicinity of 2308/2316
Cost to install light: $226.11
POLICY CRITERIA:
Intersection: Not Qualified, location is not an intersection
Vehicles Per Day: Not Qualified, less than 400 vehicles per day
Petition: Qualified
Requestor Comments:
"On behalf of the residents of the Scottmar subdivision, I want to thank you for your offer you
made this spring to add several streetlights in Scottmar and to upgrade some existing ones.
Please give us your consideration to approve our petition for the provision and installation of
these lights."
000085
STREETLIGHT REQUEST
Midlothian District
Request Received: August 15, 2005
Estimate Requested: August 15, 2005
Estimate Received: February 27, 2006
Days Estimate Outstanding: 196
NAME OF REQUESTOR: Mr. Thomas F. Schmitt
ADDRESS: Scottmar Projects Coordinator
2316 Scarsborough Drive
Richmond, VA 23235
REQUESTED LOCATION:
Scarsborough Drive, vicinity of 2410/2400
Cost to install light: $226.11
POLICY CRITERIA:
Intersection: Not Qualified, location is not an intersection
Vehicles Per Day: Not Qualified, less than 400 vehicles per day
Petition: Qualified
Requestor Comments:
"On behalf of the residents of the Scottmar subdivision, I want to thank you for your offer you
made this spring to add several streetlights in Scottmar and to upgrade some existing ones.
Please give us your consideration to approve our petition for the provision and installation of
these lights."
000086
STREETLIGHT REQUEST
Midlothian District
Request Received: August 15, 2005
Estimate Requested: August 15, 2005
Estimate Received: February 27, 2006
Days Estimate Outstanding: 196
NAME OF REQUESTOR: Mr. Thomas F. Schmitt
ADDRESS: Scottmar Projects Coordinator
2316 Scarsborough Drive
Richmond, VA 23235
REQUESTED LOCATION:
Scarsborough Drive, vicinity of 2508/2516
Cost to install light: $226.11
POLICY CRITERIA:
Intersection: Not Qualified, location is not an intersection
Vehicles Per Day: Not Qualified, less than 400 vehicles per day
Petition: Qualified
Requestor Comments:
"On behalf of the residents of the Scottmar subdivision, I want to thank you for your offer you
made this spring to add several streetlights in Scottmar and to upgrade some existing ones.
Please give us your consideration to approve our petition for the provision and installation of
these lights."
Staff Comments:
Staff notes that they are in receipt of one letter in opposition to this particular installation. The
resident in opposition to this installation resides outside the Streetlight Policy's stipulated 200
foot radius from the installation site.
'0 G008t:?
STREETLIGHT REQUEST
Midlothian District
Request Received: August 15, 2005
Estimate Requested: August 15, 2005
Estimate Received: February 27, 2006
Days Estimate Outstanding: 196
NAME OF REQUESTOR: Mr. Thomas F. Schmitt
ADDRESS: Scottmar Projects Coordinator
2316 Scarsborough Drive
Richmond, VA 23235
REQUESTED LOCATION:
Scarsborough Drive and Swathmore Road
Cost to install light: $226.11
POLICY CRITERIA:
Intersection: Qualified
Vehicles Per Day: Qualified
Petition: Qualified
Requestor Comments:
"On behalf of the residents of the Scottmar subdivision, I want to thank you for your offer you
made this spring to add several streetlights in Scottmar and to upgrade some existing ones.
Please give us your consideration to approve our petition for the provision and installation of
these lights."
000088
STREETLIGHT REQUEST
Midlothian District
Request Received: August 15, 2005
Estimate Requested: August 15, 2005
Estimate Received: February 27, 2006
Days Estimate Outstanding: 196
NAME OF REQUESTOR: Mr. Thomas F. Schmitt
ADDRESS: Scottmar Projects Coordinator
2316 Scarsborough Drive
Richmond, VA 23235
REQUESTED LOCATION:
Huguenot Road and Scarsborough Drive
Cost to install light: $260.18
POLICY CRITERIA:
Intersection: Qualified
Vehicles Per Day: Qualified
Petition: Qualified
Requestor Comments:
"On behalf of the residents of the Scottmar subdivision, I want to thank you for your offer you
made this spring to add several streetlights in Scottmar and to upgrade some existing ones.
Please give us your consideration to approve our petition for the provision and installation of
these lights."
00:0089
STREETLIGHT UPGRADE REQUEST
Midlothian District
Request Received: August 15, 2005
Estimate Requested: August 15, 2005
Estimate Received: February 27, 2006
Days Estimate Outstanding: 196
NAME OF REQUESTOR: Mr. Thomas F. Schmitt
ADDRESS: Scottmar Projects Coordinator
2316 Scarsborough Drive
Richmond, VA 23235
REQUESTED UPGRADE LOCATION:
Scarsborough Drive, vicinity of 2300
Cost to upgrade lamp: $342.82
POLICY CRITERIA:
Intersection: Not Required, existing streetlight
Vehicles Per Day: Not Required, existing streetlight
Petition: Not Required, existing streetlight
Requestor Comments:
"On behalf of the residents of the Scottmar subdivision, I want to thank you for your offer you
made this spring to add several streetlights in Scottmar and to upgrade some existing ones.
Please give us your consideration to approve our petition for the provision and installation of
these lights."
000090
STREETLIGHT UPGRADE REQUEST
Midlothian District
Request Received: August 15, 2005
Estimate Requested: August 15, 2005
Estimate Received: February 27, 2006
Days Estimate Outstanding: 196
NAME OF REQUESTOR: Mr. Thomas F. Schmitt
ADDRESS: Scottmar Projects Coordinator
2316 Scarsborough Drive
Richmond, VA 23235
REQUESTED UPGRADE LOCATION:
Scarsborough Drive, vicinity of 2620/2630
Cost to upgrade lamp: $571.44
POLICY CRITERIA:
Intersection: Not Required, existing streetlight
Vehicles Per Day: Not Required, existing streetlight
Petition: Not Required, existing streetlight
Requestor Comments:
"On behalf of the residents of the Scottmar subdivision, I want to thank you for your offer you
made this spring to add several streetlights in Scottmar and to upgrade some existing ones.
Please give us your consideration to approve our petition for the provision and installation of
these lights."
IO~00091
Street Light Request Map
March 22, 2006
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: March 22, 2006
Item Number: a.B.
Subiect:
Nomination/Appointment to the Airport Advisory Board
County Administrator1s Comments:
County Administrator:
~
Board Action Reauested:
Nominate/Appoint a member to serve on the Airport Advisory Board.
Summary of Information:
The purpose of the Airport Advisory Board is to advise the Board of
Supervisors on those matters pertaining to the Airport, including long-term
conceptual planning, the Airport Master Plan and development plans, and
flight and airport safety. The Advisory Board may perform other duties as
may be directed by the Board of Supervisors.
Mr. Steve O'Lea~, Midlothian District and John C. Marsh, Dale District, were
appointed by the Board of Supervisors to serve on the Airport Advisory Board
for a three-year term that expires March 26, 2006. Both have accepted the
nomination for reappointment for another three-year term set to expire March
26, 2009.
Under the existing Rules of Procedures, appointments to boards and committees
are nominated at one meeting and appointed at the subsequent meeting unless
the rules of procedures are suspended by unanimous vote of the board members
present. Nominees are voted on in the order that they are nominated.
Preparer:
Francis M. Pitaro
Title: Director of General Services
Attachments:
. Yes
DNa
# ,~.l~.~:\"A.Q,')
~'{"~~~"itJV~
Il
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: March 22. 2006
Item Number: 8.C.1.a.
Subiect:
Resolution Recognizing the End of the Legendary Shawondassee District of the
Boy Scout Council
County Administrator1s Comments:
County Administrator:
J4f
Board Action Reauested:
Mr. King has requested that the Board of Supervisors adopt this resolution
recognizing the long history of the Sha~o.ndassee District of the Boy Scout
Council on the occasion of the splitting and renaming of the district, which
will officially be renamed as the Arrohattoc and Hugenot Trail districts
effective March 22, 2006.
Summary of Information:
This resolution will recognize the long history of the Shawondassee District
of the Boy Scout Council on the occasion of the splitting and renaming of the
district, which will officially be renamed as the Arrohattoc and Hugenot Trail
districts effective March 22, 2006.
Preparer:
Donald J. Kappel
Title: Director. Public Affairs
Attachments: . Yes
DNO
# 000094
RECOGNIZING THE END OF THE LEGENDARY SHAWONDASSEE DISTRICT
OF THE BOY SCOUT COUNCIL
WHEREAS, the Shawondassee District of the Boy Scout Council has faithfully
served thousands of youths in Chesterfield and powhatan counties since its inception
in 1971 as part of one of the oldest councils in the United States, the council
having been founded in 1913; and
WHEREAS, Shawondassee is an Indian term meaning "land of the southwest wind";
and
WHEREAS, the Shawondassee District brought the scouting program to both young
men and women of all races, ethnic and religious backgrounds; and
WHEREAS, since 1971, Shawondassee District has touched the lives of 21,326
youths and more than 3,100 adult volunteers who have seen 537 scouts achieve Eagle
Scout status; and
WHEREAS, Shawondassee scouts have helped clean up hundreds of pounds of litter,
have collected hundreds of thousands of pounds of food for the food bank, cooked
meals for the homeless, built hiking and bicycle trails in our parks, painted
churches and barns, and even built homes for those who have lost them; and
WHEREAS, the Shawondassee District originally served 237 young people in 18
scout units, but upon being divided into two districts as of March 22, 2006, will
serve 3,187 youths in 124 units; and
WHEREAS, effective March 22, 2006, the Shawondassee District will be known as
two distinct districts--the Arrohattoc District and the Huguenot Trail District; and
WHEREAS, the two new districts both are named for early groups who resided in
this area; and
WHEREAS, the southern district will be called the Arrohattoc District, named
for the Arrohattoc Indians who prior to the 1620s lived in what is now the
Chesterfield County area, and the northern district is named the Huguenot Trail
District after the French Huguenots that William Byrd sponsored and encouraged to
settle here in the 1700s; and
WHEREAS, the Shawondassee District is very proud of its scouts, 131 of whom are
presently serving their country, 1 7 of these who hold the coveted Eagle Scout
designation, and is especially proud of three, including one Eagle Scout, who have
made the supreme sacrifice by going into harm's way for their country; and
WHEREAS, March 22, 2006 might mark the end of the legendary Shawondassee
District, but it also marks the beginning of the Arrohattoc District, "Building a New
Legend," and the Huguenot Trail District, "Continuing the Legend."
NOW, THEREFORE, BE IT RESOLVED, that the Chesterfield County Board of
Supervisors recognizes the proud history of the Shawondassee District, and extends
best wishes to the Arrohattoc District and Huguenot Trail District for many years of
success as they help to mold the next generation of America's leaders.
000095
Il
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: March 22,2006
Item Number: 8.C.1.b.
Subiect:
Resolution Recognizing April 9-15, 2006, as "National Public Safety
Telecommunications Week" in Chesterfield County
County Administrator's Comments:
County Administrator:
~
Board Action Reauested:
Adopt the attached resolution.
Summary of Information:
Staff requests that the Chesterfield County Board of Supervisors publicly
declare the week of April 9-15, 2006, as "National Public Safety
Telecommunications Week" in Chesterfield County, in honor of the men and
women whose diligence and professionalism keep our county and citizens safe.
Preparer:
Barbara H. Mavfield
Title: Director
Attachments:
. Yes
DNa
#
O O~ 1.1)". u;'~'\ '~4 ~
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RECOGNIZING "NATIONAL PUBLIC SAFETY TELECOMMUNICATIONS WEEK"
WHEREAS, Emergency Communications Officers are responsible for
responding to the telephone calls of the general public for police, fire,
emergency medical, sheriff, and animal control assistance; and
WHEREAS, the officers are responsible for dispatching
assistance to help save the lives and property of our citizens; and
said
WHEREAS, such calls include not only police, fire, emergency medical
service, sheriff, and animal control calls, but those government
communications related to highway safety and various other activities, and
many of the other communications operations which modern government
agencies must conduct; and
WHEREAS, Emergency Communications Officers daily serve the public in
countless ways without regard for recognition received for services
rendered; and
WHEREAS, Emergency Communications Officers are more than a calm and
reassuring voice; they are knowledgeable and highly trained individuals
who work closely with other police, fire, medical, sheriff, and animal
control personnel in the management of vital governmental communications
and other services that affect the health and safety of our citizens; and
WHEREAS, the work of these "first responders" is
emergency si tuations, and our ci tizens' heal th, safety,
are often dependent on the commitment and devotion
Communications Officers; and
invaluable in
and well-being
of Emergency
WHEREAS, Emergency Communications Officers of the Chesterfield
Emergency Communications Center work to improve the emergency response
capabilities through their leadership and participation in training and
other activities; and
WHEREAS, each Emergency Communications Officer has exhibited
compassion, understanding and professionalism during the performance of
their job in the past year.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of
Supervisors recognizes the week of April 9-15, 2006, as "National Public
Safety Telecommunications Week" in Chesterfield County, in honor of the
men and women whose diligence and professionalism keep our county and
citizens safe.
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
MeetinCl Date: March 22. 2006
Item Number: 8.C.1.c.
Subiect:
Resolution Recognizing March 2006, as "Youth Art Month" in Chesterfield County
County Administrator1s Comments:
County Administrator:
~
Board Action Reauested:
Mr. King has requested that the Board of Supervisors adopt this resolution
recognizing March 2006, as "Youth Art Month" in Chesterfield County.
Summary of Information:
This resolution will recognize March 2006, as "Youth Art Month" in
Chesterfield County.
Preparer:
Donald J. Kappel
Title: Director. Public Affairs
Attachments: . Yes
DNa
#
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RECOGNIZING MARCH 2006, AS "YOUTH ART MONTH"
WHEREAS, Chesterfield County is committed to providing its youths
with the finest possible public education; and
WHEREAS, in part in recognition of this commitment, the America's
Promise organization has named Chesterfield County as "One of the 100
Best Communities for Young People" in America; and
WHEREAS, it is widely recognized that art education is part of a
well-rounded public education; and
WHEREAS, art education helps students develop their creative
problem-solving and critical thinking abilities; and
WHEREAS, this type of education also fosters in students at all
grade levels a deeper understanding of others and of the value of
diversity; and
WHEREAS, art education reinforces subject matter learned in a
wide variety of other classroom settings; and
WHEREAS, a well-rounded art education includes art production,
art history, art criticism and aesthetics and more; and
WHEREAS, a solid art education is recognized at the federal,
state and local levels as part of a complete public education.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board
of Supervisors recognizes March 2006, as "Youth Art Month" in
Chesterfield County, encourages all Chesterfield County residents to
help instill in our young people an appreciation for art, which will
enrich them, and society as a whole, and extends its gratitude to all
those who help to bring art to life for our young people.
0000;:99
.
~
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meetin~ Date: March 22, 2006
Item Number: 8.C.2.
Subiect: State Road Acceptance
County Administrator1s Comments:
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County Administrator:
Board Action Reauested:
Summarvof Information:
Matoaca:
Brandy Oaks, Section 8
St. James Woods, Section M
Midlothian:
Lenox Forest at Riverdowns, Section 3
Preparer: Richard M. McElfish
Title: Director. Environmental Enaineerina
Attachments:
II Yes
DNa
#
0001.00
TO: Board of Supervisors
FROM: Department of Environmental Engineering
SUBJECT: State Road Acceptance - BRANDY OAKS, SEC 8
DISTRICT: MA TOACA
MEETING DATE: 22 March 2006
ROADS FOR CONSIDERATION:
BRANDY WOOD PL
BRANDY WOOD RD
BRANDY WOOD TER
Vicinity Map: BRANDY OAKS, SEC 8
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TO: Board of Supervisors
FROM: Department of Environmental Engineering
SUBJECT: State Road Acceptance - ST JAMES WOODS, SEC M
DISTRICT: MA TOACA
MEETING DATE: 22 March 2006
ROADS FOR CONSIDERATION:
BANTRY CT
BANTRY DR
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Vicinity Map: ST JAMES WOODS, SEC M
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TO: Board of Supervisors
FROM: Department of Environmental Engineering
SUBJECT: State Road Acceptance - LENOX FOREST AT RIVERDOWNS, SEC 3
DISTRICT: MIDLOTHIAN
MEETING DATE: 22 March 2006
ROADS FOR CONSIDERATION:
GRACE WOOD CT
GRACE WOOD PL
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RIVERDOWNS NORTH TER
Vicinity Map: LENOX FOREST AT RIVERDOWNS, SEC 3
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 2
Meeting Date: March 22, 2006
Item Number: 8.C.3.
Subiect: Award of Construction Contract to Mid Eastern Builders,
Incorporated for County Project #03-0371, Falling Creek Waste Water
Pumping Station Rehabilitation
County Administrator's Comments: ~~j A ~
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County Administrator:
Board Action Reauested: The Board of Supervisors is requested to award the
construction contract to Mid Eastern Builders, Inc. in the amount of
$1,969,000 and authorize the County Administrator to execute the necessary
documents.
Summarvof Information:
This project consists of the rehabilitation work at the Falling Creek Waste
Water Pump Station, with varied site work, building restoration, mechanical
and electrical work.
Staff received three (3) bids ranging from $1,969,000 to $2,193,391. The
lowest bid, in the amount of $1,969,000, was submitted by Mid Eastern
Builders, Inc. The County's engineering consultant, Whitman, Requardt and
Associates, LLP, has evaluated the bids and recommends award of the contract
to the low bidder.
District: Dale
Preparer: Rov E. Covinaton
Title:
Director
Attachments: D Yes
.NO
#
O{)l)104
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 2 of 2
Meetina Date: March 22. 2006
Budaet and Manaaement Comments:
This item requests that the Board award a contract to Mid Eastern Builders,
Inc. in the amount of $1,969,000 for repairs and rehabilitation to the
Falling Creek Wastewater Pump Station. Sufficient funds are available in the
current CIP to award the contract.
Preparer: Rebecca T. Dickson
Title: Director. Budaet and Manaaement
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: March 22, 2006
Item Number: 8.C.4.a.
Subiect: Request to Quitclaim a Portion of a Sixteen-Foot Water Easement and
a Portion of a Sixteen-Foot Sewer Easement Across the Property of
BT Hull Street, LLC
County Administrator1s Comments:
K~ 4~~
#f(
County Administrator:
Board Action Reauested: Authorize the Chairman of the Board of Supervisors and
the County Administrator to execute a quitclaim deed to vacate a portion of a
16' water easement and a portion of a 16' sewer easement across the property
of BT Hull Street, LLC.
Summarvof Information:
BT Hull Street, LLC has requested the quitclaim of a portion of a 16' water
easement and a portion of a 16' sewer easement across its property as shown
on the attached plat. Staff has reviewed the request and approval is
recommended.
District: Ma toaca
Preparer:
John W. Harmon
Title: Riaht of Way Manaaer
Attachments:
. Yes
DNa
#
OO~J1Q6
VICINITY SKETCH
REQITEST TO QIllT(~L.Ul\.I .~ PORTION OF i\ 16' \,ri~TER
E.~SEl\:IENT .~ .~ PORTION OF .-\ 16' SE"'~ER E.~SEl\"IE.NT
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: March 22, 2006
Item Number: 8.C.4.b.
Subiect: Request to Quitclaim a Sixteen-Foot Drainage Easement Across Lots 6
and 7, Block D, Victoria Hills, Section D
County Administrator1s Comments:
!(ec-~ A~
~
County Administrator:
Board Action Reauested: Authorize the Chairman of the Board of Supervisors and
the County Administrator to execute a quitclaim deed to vacate a 16'drainage
easement across Lots 6 and 7, Block D, Victoria Hills, Section D.
Summarvof Information:
Joe Jefferey Johnson and Rebecca L. Johnson have requested the quitclaim of a
16' drainage easement across Lots 6 and 7, Block D, Victoria Hills, Section
D. On March 23, 1973 the Board adopted an ordinance to vacate the easement
but the ordinance was never recorded. Staff has reviewed the request and
approval is recommended.
District: Bermuda
Preparer:
John W. Harmon
Title: Riaht of Way Manaaer
Attachments:
. Yes
DNO
#
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VICINITY SKETCH
RE.QITEST TO QlTIT(~L.m"I i~ 16' DR.4INi\C;E E..ASEl\,'IENT
.~C~ROSS L.OTS 6 & "7 BL.O(~I( D \.r.C~TORL~ IllLLS SE(~TION D
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: March 22, 2006
Item Number: 8.C.5.a.
Subiect: Conveyance of an Easement to Columbia Gas of Virginia,
County Administrator's Comments: /<~~uf Illo/VI~
o4SJ(
Incorporated
County Administrator:
Board Action Reauested: Authorize the Chairman of the Board of Supervisors and
the County Administrator to execute an easement agreement with Columbia Gas
of Virginia, Inc. across county property at Midlothian Middle School.
Summarvof Information:
Staff requests that the Board of Supervisors authorize the Chairman of the
Board of Supervisors and the County Administrator to execute an easement
agreement wi th Columbia Gas of Virginia, Inc. across county property at
Midlothian Middle School to improve the gas infrastructure to the Midlothian
area.
This request has been reviewed by staff and approval is recommended.
District: Midlothian
Preparer:
John W. Harmon
Title: Riaht of Way Manaaer
Attachments:
. Yes
DNO
# 0001.1.2
VICINITY SKETCH
(~ON'!E\:Y~~(~E OF E.~SE,l\,'IE.NTS TO
(~OLITl\,IBI~~ G~~S OF \F.RGINL~ INC~
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LINE
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L3
L4
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STA TE: ROUTE: 60
(VARIABLE WIDTH R/W)
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SOUTHERN COMMUNITY BANK
GPIN: 729707277800000
0.8. 4845, PC. 904
CENTERLINE OF VARIABLE
WIDTH GAS
PIPELINE EASEMENT
C/L-( 113.28'
COUNTY OF CHESTERFIELD
GPIN: 729707671400000
P.8. 98, PC. 2
N/F
MIDLOTHIAN CENTER LLC
OPIN: 729707024300000
0.8. 5121, PC. 809
SYSTEM NO.
38037001
N/F
THe BARN, LLC
OPIN: 730707583000000
D.B. 2869, PC. 8409
CtNPN4Y COLUMBIA GAS OF VIRGINIA, INC.
DlPMnDT ENGINEERING
CI'AL ENGINEERING SECTION
PRO.ECT
VARIABLE mDTH GAS PIPELINE EASEMENT
ACROSS THE PROPERTY OF
COUNTY OF CHESTERFIELD
P1ELD 800IC
PAGE
MAP(S) RE\111ONS
8-264-152-J
WORK ORDER(S)
107-2000-7929-3770
05-0J77929-00
TAX
MIDLOTHIAN
COUNTY aTY
CHESTERFIELD
'ARGINIA
DRAWNG NO.
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: March 22, 2006
Subiect:
Item Number: 8.C.5.b.
County Administrator1s Comments:
Conveyance of an Easement to Virginia Electric and
Rrl.L~Md A-ht^~(J
c&?
Power Company
County Administrator:
Board Action Reauested: Authorize the Chairman of the Board of Supervisors and
the County Administrator to execute an easement agreement with Virginia
Electric and Power Company for underground cable across the Matoaca High
School property to provide service to the Swift Creek Estates Subdivision.
Summarvof Information:
Staff recommends that the Board of Supervisors authorize the Chairman of the
Board of Supervisor and the County Administrator to execute an easement
agreement wi th Virginia Electric and Power Company for underground cable
across the Matoaca High School property to provide service to the Swift Creek
Estates Subdivision.
District: Matoaca
Preparer:
John W. Harmon
Title: Riaht of Way Manaaer
Attachments:
. Yes
DNO
# -
f.")''';~ ~ O' 1:15
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VICINITY SKETCH
c~om.!EYY.~C~E. OF .~ E..:\SEl\.IE,NT TO
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: March 22, 2006
Item Number: 8.C.6.a.
Subiect: Request permission to Install a Private Sewer Service Within a
Private Easement to Serve Property at 16107 Founders Bridge Court
County Administrator1s Comments:
R~~d 4~~
~
County Administrator:
Board Action Reauested: Grant Deborah E. Shapiro permission to install a private
sewer service within a private easement to serve property at 16107 Founders
Bridge Court and authorize the County Administrator to execute the sewer
connection agreement.
Summarvof Information:
Deborah E. Shapiro has requested permission to install a private sewer
service within a private easement to serve property at 16107 Founders Bridge
Court. This request has been reviewed by staff and approval is recommended.
District: Midlothian
Preparer:
John W. Harmon
Title: Riaht of Way Manaaer
Attachments:
. Yes
DNa
#
OOOi.1~
VICINITY SKETCH
RE.QIJE.ST PE.Rl\..nSSION TO INST.~LL. .~ PIrn.!.~TE SE",rER
SER'lIC~E "1THIN i\ PIrnr.~TE E.~SEl\"IE.NT TO SER'lE,
PROPERT\~ i\T 16107 FOITNDERS BRIDGE. C~OIJRT
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Elf,719,098.56
VARIABLE WIDTH VDOT -
DRAINAGE EASEMENT
NO TE: THIS PLA T IS
COMPILED FROM
PLA TS OF RECORD.
DATE: FEB. 21,2006
SCALE: 1 "=30' .
JOB NO: CO.S11265
PROPOSED 8' PRIVA'TE SEWER EASEMENT DEDICATED TO
WILLIAM AND DEBORAH SHAPIRO AND A PROPOSED 8' PUBLIC SEWER
EASEMENT TO BE DEDICA TED TO CHESTERFIELD COUNTY
FOUNDERS BRIDGE, SECTION ':?'; LOT 6
P.8. 138 P.G. 47-51
MIDLOTH/AN DISTRICT
CHESTERFIELD COUNTY, VIRGINIA
COUNTY PROJECT I 02-0243
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: March 22, 2006
Item Number: 8.C.6.b.
Subiect: Request Permission to Install a Private Water Service Wi thin a
Private Easement to Serve Property at 10000 Bon Air Crest Drive
County Administrator1s Comments:
I<~ud A~
~
County Administrator:
Board Action Reauested: Grant Laurie Haley permission to install a private water
service within a private easement to serve property at 10000 Bon Air Crest
Drive and authorize the County Administrator to execute the water connection
agreement.
Summarvof Information:
Laurie Haley has requested permission to install a private water service
within a private easement to serve property at 10000 Bon Air Crest Drive.
This request has been reviewed by staff and approval is recommended.
District: Midlothian
Preparer:
John W. Harmon
Title: Riaht of Way Manaaer
Attachments:
. Yes
DNa
# 0001.21.
VICINITY SKETCH
REQIJEST PERl\,'DSSION TO INST~l\LL, .l\ PRI\r.i\TE
\',i.~TER SER'!JC~E, "ITHIN~l\ PRI\!~l\TE E..~SEl\.fENf TO
SER,rE PROPE,RT\? .~T 10000 BON ..uR. C~REST DRI\!E
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000122
tJfJJE;. THIS PLAT WAS PREPARED WITHOUT THE BENEFIT OF A TITLE REPORT AND IS
SUBJECT TO INFORMATION WHICH MAY BE DISCLOSED BY SUCH. NOT ALL
EASEMENTS AND NO INPROVEMENTS SHOWN.
16' DRAINAGE
€SMT.
PB: 152 PG: 94tk95
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GPIN: 749-711-7864-00000
WB: 246 PG: 14.1
1242 OLD BON AIR ROAD
S61~6'13"E 74.99'
~ON' AIR CREST
LOT 25
TRES AMIGOS LTD
GPIN: 749-711-9418-00000
DB: 6373 PG: 288
10006 BON AIR CREST DRIVE
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PUBLIC WA TER ESMT(BY. '1
SEPERATE AGREEMENT)
BON AIR CREST DRIVE
40' R/W
- PLA T SHOWING
A VARIABLE WIOTH PRIVA TE WA TER EASEMENT NOTc: THIS PLAT IS
ACROSS A PARCEL KNOWN AS COMPILED FROM
10006 BON AIR CREST DRIVE PLATS OF RECORD.
MIDLOTHIAN DISTRICT
CHESTERFIELD COUNTY, VIRGINIA
DATE: 2~2.J-2()Of'I.'
SCALE: '-...30' : ',.~.
JOe- NO:COOOO268.oo
DWG: JTW
CHK: JAP
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BON AIR CREST
LOT 26
HALEY LAURIE
GPIN: 750-711-tJ.115-00000
08: 6570 PG: 6.11
10000 BON. AIR CREST DRIVE
110.01' TO THE w: Z.
OF OLD BON AIR ROAD EXT '()
LINE TABLE
LINE BEARING LENGTH
L 1 N61-26'24 "w 10.00
L2 N28-33'36"E 10.00
L3 S61-26'24"E 10.00
L 4 S28..J3 '36 'W 10.00
L5 N43.44 '24 liE 38. 17
L6 S28.33'.J6"W 36.84
CO. PROJ.' 02-0264
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· PLANNERS - ARCHITECTS. ENGINEERS - SURVEYORS-
S01 Branohway Hoed- Suite 100. Richmond, Virginia 21231- Phone (804) 7I40OI71 · Fax (804) 7M413S
J:\C2000\COOOO268 BON AIR CREST\SURVEY\dwg\cOOOO268ED.dwg
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meetin~ Date: March 22, 2006
Item Number: 8.C.7.
Subiect: Conveyance of Easements for the Hull Street Road Widening Project
County Administrator:
/{e,~ A-~~
~
County Administrator1s Comments:
Board Action Reauested: Authorize the Chairman of the Board of Supervisors and
the County Administrator to execute agreements with Virginia Electric and
Power Company, Verizon, Columbia Gas and the Commonwealth of Virginia,
Department of Transportation for easements needed for the Hull Street Road
Widening Project.
Summarvof Information:
Staff recommends that the Board of Supervisors authorize the Chairman of the
Board of Supervisors and the County Administrator to execute easements needed
for the Hull Street Road (Route 360) Widening Project.
Approval is recommended.
District: Ma toaca
Preparer:
John W. Harmon
Title: Riaht of Way Manaaer
Attachments:
. Yes
DNa
#
OO~)124
VICINITY SKETCH
CONVEYANCE OF EASEMENTS FOR THE
HULL STREET ROAD WIDENING PROJECT
A
N
CheIterfIeId County Depnnenl d UtI....
Right Of WtIt/ OIftce
000125
,~~..
~l
'--~ '
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 1 of 1
AGENDA
Meeting Date:
March 22, 2006 Item Number: 8.C.8.o...
Subiect:
Set Date for Public Hearing to Consider a Proposed Zoning Ordinance Amendment
Relative to MH-2 Subdivisions (Manufactured or Mobile Home Subdivisions)
County Administrator1s Comments: I~~~ A~ I Z-
County Administrator: ~
Board Action ReQuested:
Planning Commission and staff recommend the Board of Supervisors set a public
hearing for April 12, 2006.
Summarvof Information:
The proposed zoning ordinance amendment language resulted from discussions
regarding accessory uses in the MH-2 District and is similar to language in
other residential districts. See attached proposed language.
Preparer: Kirkland A. Turner
Title: Director of Plannina
Attachments:
. Yes
DNa
#
000126
ANORDmANCETOA~NDTHECODEOFTHECOUNTY
OF CHESTERFIELD, 1997, AS A~NDED, BY A~NDmG
AND RE-ENACTmG SECTION 19-118 OF THE ZONING ORDmANCE
RELA TmG TO PERMITTED USES m THE MH-2 ZONmG DISTRICT
BE IT ORDAINED by the Board of Supervisors of Chesterfield County:
( 1) That Section 19-118 of the Code of the County of Chesterfield, 1997, as amended, is amended and re-
enacted to read as follows:
Sec. 19-118. Permitted uses by right.
The following uses shall be permitted by right in the MH-2 District:
(a) Those uses permitted by right in the R-88 District, except single-family dwellings.
(b) Manufactured or mobile home subdivisions. Provided.. however.. that no shipping
containers.. trailers.. vehicle bodies or similar containers shall be used for or
converted from their original use to be used for any permitted use.
(2) That this ordinance shall become effective immediately upon adoption.
00,01-27
~~~
~
~~
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 3
Meeting Date: March 22, 2006
Item Number: 8.C.8.b.
Subiect:
Set a Date for a Public Hearing to Consider the Appropriation of Additional
Funds for Robious Road Widening Project from Twin Team Lane to Approximately
0.1 mile east of James River Road
County Administrator's Comments: R~d /)~ I Z-
County Administrator: (~
Board Action ReQuested: The Board is requested to set April 12, 2006, as the
date to hold a public hearing to consider appropriation of $570,000 in road
cash proffers from traffic shed 2 for the Robious Road widening project.
Summarvof Information:
In May 2004, the Board appropriated $913,120 in cash proffers from traffic
shed 1 and authorized staff to prepare the design, acquire right-of-way, and
relocate utilities for the widening of Robious Road from Twin Team Lane
towards James River Road.
On January 22, 2006, staff advertised the project for construction bids.
Blakemore Construction submitted the low bid of $1,688,807. The bid is
approximately 37% above the engineer's estimate and over the available
budget. A review of recent construction bids reflects that bids have been
much higher than the engineer's estimate. Staff does not believe re-
advertising will result in lower bids. Staff has negotiated the lump sum bid
with Blakemore Construction to $1,455,060 (18% above the engineer's
estimate) .
(Continued on Next Page)
Preparer: R.J. McCracken
agen622
Title: Director of Transportation
Attachments:
. Yes
DNO
#
) 0.. 'it 1.~1.) 0
( . , '.J. . ~ ,-:)
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 2 of 3
Summary (Continued):
In order to fund the project, an additional $570,000 in available cash
proffers from traffic shed 2 should be appropriated to this project. A public
hearing is required for appropriations of $500,000 or greater.
During the public hearing, staff will also request a transfer of $60,000 from
the General Road Improvement account and $245,000 from the completed Robious
Road (Salisbury to Twin Team Lane) project (see Attachment A). The Board will
be requested to authorize the County Administrator to award a $1,455,060
construction contract to Blakemore Construction for this proj ect.
Authorization for the County Administrator to enter into a wetland mitigation
agreement, along with a storm water prevention permit, will be requested.
Recommendation: Staff recommends the Board set April 12, 2006, as the
date to hold a public hearing to consider appropriation of $570,000 in cash
proffers from traffic shed 2 to the Robious Road Widening Project (Twin Team
Lane to approximately 0.1 mile east of James River Road) .
District: Midlothian
O (-' :"'~ ~tt .~ 9
:.. ._J~}~~~
.~~..
~
~.
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 3 of 3
Meeting Date: March 22, 2006
Budaet and Manaaement Comments:
This item requests that the Board set a public hearing for April 12, 2006
to consider appropriating $570,000 in road cash proffers (traffic shed 2)
to enable the award of a construction contract for the widening of Robious
Road from Twin Team Lane towards James River Road. Sufficient cash
proffers are available to appropriate for this purpose.
Preparer:
Rebecca T. Dickson
Title: Director. Budaet and Manaaement
OOf)130
ROBIOUS ROAD
TWIN TEAM LANE TO
APPROXIMATELY 0.1 MILE EAST OF JAMES RIVER ROAD
FEBRUARY 14, 2006
BID RESULTS
Blakemore Construction $1 ,688,807
Shoosmith Brothers $1 ,949,955
Interstate Construction Company $2,447,606
BUDGET
Preliminary Engineering $82,780
Right-of-way $0
Utility Relocation $11 ,000
Construction Bid Negotiated $1,455,060
Construction Contingency $152,780
Construction Adm in istration/I nspection $86,500
Total $1,788,120
ALLOCATION
May 26, 2004 Traffic Shed 1 $913,120
April 12, 2006 * Traffic Shed 2 $570,000
April 12, 2006 * Transfer from General Road Improvement Account $60,000
April 12, 2006 * Transfer from completed Robious Project (Salisbury- $245,000
Twin Team)
Total $1,788,120
*Proposed Action
ATTACHMENT A
00013:1
ROBIOUS ROAD
4 LANE WIDENING
Q
N
,,:sm IIl'C1ti/roblaus agenda ~D6
00,)132
~
"
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meetina Date: March 22, 2006
Item Number: 8.C.9.a.
Subiect: Acceptance of a Parcel of Land Along the North Right of Way Line of
Hull Street Road from 360 Associates, L.L.C.
County Administrator1s Comments:
/2~~~
County Administrator:
~cf/f
Board Action Reauested: Accept the conveyance of a parcel of land containing
0.166 acres along the north right of way line of Hull Street Road (State
Route 360) from 360 Associates, L.L.C., and authorize the County
Administrator to execute the deed.
Summarvof Information:
Staff requests that the Board of Supervisors accept the conveyance of a
parcel of land containing 0.166 acres along the north right of way line of
Hull Street Road. This dedication is for the development of Magnolia Green.
Approval is recommended.
District: Ma toaca
Preparer:
John W. Harmon
Title: Riaht of Way Manaaer
Attachments:
. Yes
DNa
#
000133
VICINITY SKETCH
i\C~CE.PTi\NC~E OF A P.ARC~EL OF L.~ .ALONG
lHE NORlH RIGHI OF "t.A~" LINE OF HlJLL
SlREET RO.ID FROl\,'1 360 4~SSOC~L~TES LLC~
~ 01>-0
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GRAPHIC SCALE
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COUNTY PROJECT,: 04-0011
IIWIOIWAY OPPICI
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360 ASSOCIATES, L.LC.
O.B. 5389 PG. 979
TAX 10 # 707667277400000
17000 HULL STREET RD.
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~
VAR. WIDTH WATER UNE ~~.,
ESMT. AND TEMP.
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7.4.46 SQ. FT.
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NOTES:
1. THIS SURVEY IS BASED ON A CURRENT FIELD SURVEY.
2. THIS SURVEY WAS PREPARED WITHOUT THE BENEFIT OF
A TIn.E BINDER. THEREFOR 'ALL EXISTING EASEMENTS
MAY NOT BE SHOWN.
3. IMPROVEMENTS NOT SHOWN ON THIS PLAT.
4. OWNER OF RECORD &: REF.: 360 ASSOCI A TESt L.L.C..
0.8. 5389 PG. 979
5. THE EXISTING NORTHERN RIGHT OF WAY UNE OF HULL
STREET ROAD WAS ESTABUSHEO USING veOT PLANS.
PROJECT NUMBERS 522AS. 567C AND 360-020-031-RW
202. AND FIELD FOUND veOT MONUMENTS.
PLAT SHOWING
0.166 ACRE OF LAND- TO BE DE.DICATED,
A VARIABLE WIDTH WATERUNE
EASEMENT AND A TEMPORARY
CONSTRUCTION EASEMENT
~ VIIDI AOIIWD 1tIU)UGtt
MATOACA DISTRICT
DATE: FEB. 14 2005
SHeET 1 OF 1
DRAWNBY:C.~N
Chesterfield County, v.
SCAI.!: AS SHOWN
J.N.: 65991
CHECK BY: R.E.B.
Technology
TI'M'M'()iMS GROUP ....;...
f" '''l' ,"0) 135
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meetin~ Date: March 22, 2006
Item Number: 8.C.9.b.
Subiect: Acceptance of Parcels of Land Along the North Right of Way Line of
Hull Street Road from Vera Bessie Hensley
County Administrator1s Comments:
~~ A-~~
County Administrator:
~
Board Action Reauested: Accept the conveyance of two parcels of land containing a
total of 0.089 acres along the north right of way line of Hull Street Road
(State Route 360) from Vera Bessie Hensley, and authorize the County
Administrator to execute the deed.
Summarvof Information:
Staff requests that the Board of Supervisors accept the conveyance of two
parcels of land containing a total of 0.089 acres along the north right of
way line of Hull Street Road. This dedication is for the development of
Magnolia Green.
Approval is recommended.
District: Ma toaca
Preparer:
John W. Harmon
Title: Riaht of Way Manaaer
Attachments:
. Yes
DNa
# 0001.3fi
VICINITY SKETCH
i\.C~C~EPTi\NC~E OF Pi\R.C~ELS OF L.-\ND i\LONG
lHE NORlHRIGHf OF "r.~y LINE OF HlJLL
SlREET RO.ID FROl\.'1 \rER~~ BESSIE HENSLEY
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meetin~ Date: March 22,2006
Item Number: a.c.g.c.
Subiect: Acceptance of Parcels of Land Along Meadowville Road from the
Economic Development Authority of the County of Chesterfield,
formerly known as the Industrial Development Authority for the
County of Chesterfield
County Administrator's Comments: A~~ A~
County Administrator:
c/$!
Board Action Reauested: Accept the conveyance of two parcels of land containing a
total of 1 acre along Meadowville Road (State Route 618) from the Economic
Development Authority of the County of Chesterfield, formerly known as the
Industrial Development Authority for the County of Chesterfield, and
authorize the County Administrator to execute the deed.
Summary of Information:
Staff requests that the Board of Supervisors accept the conveyance of two
parcels of land containing a total of 1 acre along Meadowville Road (State
Route 618). This dedication is for the development of Meadowville Landing.
Approval is recommended.
District: Bermuda
Preparer:
John W. Harmon
Title: Right of Way ManaQer
Attachments:
. Yes
DNa
#
VICINITY SKETCH
ACCEPTANCE OF PARCELS OF LAND ALONG IVIEADO\Vv'lLLE ROAD
FROIVI ECONOJ\.ITC DEVELOPl\1ENT AUTHORITY OF THE COUNTY
OF CHESTERFIELD, FORMERLY KNO\VN AS INDUSTRIAL
DEVELOPMENT AUTHORITY FOR THE COUNTY OF CHESTERFIELD
N
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w':"~"'YI>E:
T
S
C h este,field Co U nty De p.. rtm ent of Util i1ies
I)
lllcl'q'''~ ~n.83 ..t
PLAT
SHOVING
2 PARCELS OF LAND TOTALLING
1.00 ACRE ON MEADOWVILLE ROAD
(STA TE ROUTE #618)
TO BE DEDICA TED
TO CHESTERFIELD COUNTY
#1400 HEADOWVILLE ROAD
#1311 HEADOWVILLE ROAD
BERMUDA DISTRICT
CHESTERFIELD COUNTY, VIRGINIA
R~V. HARCH 22. 2006
SCAL~ , 1'.. 100' DEC~H1JER 7. 2005
Townes
SITE ENGINE!ERING
9850 LORI ROAD, SUITE 201
CHESTERFIELD. VIRGINIA 23832
PH/JN€,(80-#) 748-9011 FAX' (804) 748-2590
~I'IQII' towntfsllcctown,s.col'l
INDUSTRIAL OEVF:LOPUENT
AUTHORITY FOR THE
COUNTY OF" CHESTERFIELD
GPIN: 822658927100000
0.8. .3278. PG. .398
11.311 UEADOWVILLE ROAD
N .3659 15.69
E 11822954.9
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INDUSTRIAL DEVF:LOPUENT
AUTHORITY FOR THE
COUNTY OF" CHESTfRFlELD
GPIN: 820660577900000
0.8. 6195. PG. 219
11400 UEADOWVILLE ROAD
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CURVF: LENGTH RADIUS
Cl 264.12 883.71
C2 18.3..38 1207.25
CJ 172.74 1137.25
C4 219.94 848.71
C5 172.77 585.00
C6 4.00 848.71
C7 178.06 1172.25
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i:i THIS SURVn WAS "'AD~ FOR TH~ PURPOSC
~ OF IDENTIFYING LmAL BOUNDARIES. THIS
SURVEY DO~S NOT PURPORT TO IDENTIFY
~ ~NVIRONHCNTAL FEATURCS SUCH As WETLANDS
i't OR POLLUTANTS WHICH AN F:NVIRONH~NTAL
ASS~SS"'ENT WOULD IDENTIFY.
~
:
GRAPHIC SCALE
o 50 100
200
1 inch - 100 ft.
I
APPROVED BV,
~
~
CHORD
26.3.14
18.3.20
172.58
219..32
172. '4
4.00
177.89
NOTE/ THIS PROPERTY IS NOT WITHIN
A F~HA DEFINED FLOOD PLAIN
(FLDOD ZONE C)
PANEL NO. 510035 0100 B
~FFECTIVE DATCo 03-16-83
THIS SURVEY IS SUBJECT TO ANY
EASC,.,CNT OF RECORD AND OTHER
PERTIN~NT FACTS WHICH A TITLC
S~ARCH HIGHT DISCLOSE.
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: March 22, 2006
Item Number: a.c.g.d.
Subiect: Acceptance of a Parcel of Land Along the South Right of Way Line of
Meadowville Road from River's Bend East, LLC
County Administrator's Comments:
R~ AI/~~
(/~
County Administrator:
Board Action Reauested: Accept the conveyance of a parcel of land containing 1.41
acres along the south right of way line of Meadowville Road (State Route 618)
from River's Bend East, LLC, and authorize the County Administrator to
execute the deed.
Summary of Information:
Staff requests that the Board of Supervisors accept the conveyance of a
parcel of land containing 1.41 acres along the south right of way line of
Meadowville Road (State Route 618). This dedication is for the development
of Meadowville Landing.
Approval is recommended.
District: Bermuda
Preparer:
John W. Harmon
Title: Right of Way Manaaer
Attachments:
. Yes
DNa
#
VICINITY SKETCH
ACCE.PTANCE. OF A PARCE.L OF LAND ALONG TIlE.
SOllTHRIGHf OF \VAY LINE OF ~'1EADO\VVILLE
ROAD FRO~'IRIVER'S BEND EAST LLC
N
v.'> ,
W "(~~""I~ E
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S
cheste,field County Department of Utililies
I)
Illcl.q'a~ ~2.8.3..t
CURVE: LENGTH RADIUS
Cl 616.24 515.00
C2 2.38.08 978.71
C3 264.12 88.3.71
C4 158.14 423.66
C5 174.52 177.95
CHORD
580. 1.3
237.41
26.3.14
157.22
167.61
o
CHARLES C. UOOR€. TRUSTE:~
GPIN: 82.3659948.J00000
~ 0.8. 6989, PG. 197
? /1517 UEADOWVILLE ROAD
~ @
INDUSTRIAL D~VF:LOPUENT
AUTHORITY FOR THE
COUNTY OF" CHeSTE:RFlELD
GPIN: 822658927100000
0.8. .3278, PG. 398
11311 UEADOWVILLE ROAD
INDUSTRIACfJoEVF:Lt3~'
AUTHORITY FOR 'E:
COUNTY OF" CHES "RFltL
GPIN: 8206605779
D.B. 6195, PC. 219
/1400 UEADOWVILLE ROAD
@
UEAOOWVILLE LLC
GPIN: 82.3662080900000
0.8. 2888, PG. 681
11'600 N. ENON CHURCH ROAD
@ ~J.
RIVE:RS 8END EAST. LLC. {f.~
GPIN: 823660404900000 _~f,'1f::~"
0.8. 658.3. PC. 479 \t>~~'61 ~~ O~O
17457 UEAOOWVILLE ROAD C. "J6~"vfJ.:S, ~
.J-.S '6~ :!/J. ~V
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LINE
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L4
L5
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UNE TABLE
LENCTH BEARING
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STATE: ROUTE: 1818
\1N17ANU: W1UIH N/rf
THIS SURV~Y IS SUB.J€CT TO ANY
EASEMENT OF RECORD AND OTHER
PERTINENT FACTS WHICH A TITLE
SEARCH HIGHT DISCLOSe
=72.35' TO THE
C/L OF"
STA TE: 'RfJU 7-#6
f NOTD THIS PROPERTY IS NOT WITHIN
. A FEMA DEFINED FLOOD PLAIN
(FLOOD ZONE C)
{ PAN~L NO. 510035 0100 B
:!; ~FF~CTIV~ DATD 03-16-83
~
THIS SURVEY WAS MAD~ FOR THE PURPOSE
OF IDENTIFYING LEGAL BOUNDARIES. THIs
SURVEY DOEs NOT PURPORT TO IIJ€NTIFY
ENVIRONMENTAL FEATURES SUCH AS WHLANDS
OR POLLUTANTS WHICH AN ENVIRONMENTAL
ASSESSM~NT WOULD ID~NTIFY.
PLAT
SHOVING
1.41 ACRES OF LAND SITUA TED
ON THE SOUTH LINE OF
MEADOWVILLE ROAD
(STATE ROUTE #618)
TO BE DEDICA TED TO
CHeSTERFIELD COUNTY
#1451 HEADOWVILLE ROAD
BERMUDA DISTRICT
CHESTERFIELD COUNTY, VIRGINIA
R~V. HARCH 22. 2006
DEC~H1JER 5. 2005
i
f
i
i,
!
SCAL~ , l' . 100'
GRAPHIC SCALE
o 50 100
:lOCI
Townes
SITE &:NGINEE"INCiI
9850 LORI ROAD, SUITE 201
CHESTERFIELD, VIRGINIA 23832
PH/JN€,(SO-#) 748-9011 FAX' (804) 748-2590
~I'IQ/II town,sllcctown,s.cof'l
1 inch - 100 It.
I
APPROVED BY'
ti1
~ ~1
~~~
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meetin~ Date: March 22,2006
Item Number: 8.C.10.a.
Subiect:
Transfer a Total of $5,000 ($1,000 each) From the Dale, Matoaca, Clover Hill,
Midlothian and Bermuda District Improvement Funds to the Chesterfield County
School Board to Purchase and Install a Loudspeaker System and a Two Channel
Wireless Microphone System (Hand-Held and Clip-On), Mixer/Amplifier, and Two
Wall-Mounted Loudspeakers in the Auditorium of Watkins Annex School
County Administrator1s Comments:
County Administrator:
~d(
Board Action Reauested:
Transfer a total of $5,000 ($1,000 each) from the Dale, Matoaca, Clover Hill,
Midlothian and Bermuda District Improvement Funds to the Chesterfield County
School Board to purchase and install a loudspeaker system and a two channel
wireless microphone system (hand-held and clip-on), mixer/amplifier, and two
wall-mounted loudspeakers in the auditorium of Watkins Annex School.
Summarvof Information:
The Board has been requested to transfer $5,000 from the Dale, Matoaca,
Clover Hill, Midlothian and Bermuda District Improvement Funds to the
Chesterfield County School Board to purchase and install a loudspeaker system
and a two channel wireless microphone system (hand-held and clip-on),
mixer/amplifier, and two wall-mounted loudspeakers in the auditorium of
Watkins Annex School. This request was originally made by the Lifelong
Learning Institute for Chesterfield ("LLI"). The Board is not authorized to
give public funds to organizations like the Learning Institute. The Board
can, however, transfer funds to the School Board to purchase and install the
loudspeaker and microphone systems in the school building since these are
capital improvements to County property. The purchase of these items must
be made by the School Board itself in accordance with the Virginia Public
Procurement Act and County purchasing policies. The loudspeaker and
microphone system will be owned by the school system.
For information regarding available balances in the District Improvement
Fund accounts, please reference the District Improvement Fund Report.
Preparer:
Rebecca T. Dickson
Title: Director. Budaet and Manaaement
0425:71251.1
Attachments:
. Yes
DNO
# 0001.39
Feb 28 2006 6:01PM
HP LASERJET FAX
rw-elt-
DISTRICT IMPROVEMENT FUNDS
APPLICATION
This application muet be completed end signed before the County can consider 8
request for funding with District Improvement Funds. Completing and signing this
form does not mean that you wilJ receive funding or that the Co.unty can legally
consider your request. Virginiu law plllceS 8ubstantial restrictions on the authorltv of
the County to give public funds, such 8S District Improvement Funds, 10 private
persona or organizations Ind the.. restrictions mB, preclude the County's Board of
Supervisors from even considering your request.
1 .
What is the name of the applicant (person
or organization) making this funding
request?
;hU--
2. Jf an organization is the applicant, what is
the nature and purpose of the organization?
(Also attach organization's most recent
articles of Incorporation and/or bylaws to~
app'ication.) ~ ..
-J~f}.vV\;~k.oi-\:it'~..{by- ~.~_
3.
What is the amount of funding you are
seeking?
00
~5, 000 -
4. Describe in detail the fu~~ing "request and
how th money, if approved will be spent.
~ ,
5. Is any County Department involved in the
project, event or program for which
you are seeking funds?
6. If this request for funding will not fully fund
your activity or program, what other
individuals or organizations wi" provide
the remainder of the funding?
0407:23380.1
rd
06Sg-l~l1709
PI8~else40
dtP: ~o 90 9~ qe~
000:1~1.0
Feb 28 2006 6:01PM
HP LASERJET FAX
r""..o::J
Pag e 2
7 _ If applicant is an organization, answer the
following:
js the organization a corporation 1
Is the organizBtron non-profit?
Is the organization tax-exempt?
Yes
Yes t/'
Yes
No
No
No
8.
What is the address of the applicant
making this funding request?
~\\
9.
Wha~ is the telephone nu~ber. fax number, l~'
e-mail address of the applicant? :..
· '0 " rlie~. 0'
Signature of applicant. If you are signing on
behalf of an orgBnlzation you must be the .
president, vice-president. chairman/director or
vie -chainn.n of the organization.
Sig ature
ll\~~~ .
Titi; (rf signing on behalf of an organlzatlonl
rthra.. ~Le\cl.~~ CDJhie)
~N8me
I
I
I
....
Q.t07 :23 3 8(). 1
~'d
069g-l~l-V08
PI8y.J9lS840. drt7: ~O 90 ez qS:I
:- .... ..
O()0141
.
-
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: March 22,2006
Item Number: 8.C.10.b.
Subiect:
Transfer $1,300 from the Matoaca District Improvement Fund, $3,200 from the
Dale District Improvement Fund, and $3,500 from the Bermuda District
Improvement Fund ($8,000 total) to the Chesterfield County Parks and
Recreation Department to Construct a Playground at the Ironbridge Baseball
Complex and to Add Dugout Covers to the Dugouts on Fields 1-4
County Administrator1s Comments:
~r~
County Administrator:
Board Action Reauested:
The Board of Supervisors is requested to transfer $1,300 from the Matoaca
District Improvement Fund, $3,200 from the Dale District Improvement Fund,
and $3,500 from the Bermuda District Improvement Fund ($8,000 total) to the
Chesterfield County Parks and Recreation Department to construct a playground
at the Ironbridge baseball complex and to add dugout covers to the dugouts on
fields 1-4.
Summarvof Information:
Supervisors Humphrey, Miller and King have requested that the Board transfer
$1,300 from the Matoaca District Improvement Fund, $3,200 from the Dale
District Improvement Fund, and $3,500 from the Bermuda District Improvement
Funds ($8,000 total) to the Chesterfield County Parks and Recreation
Department to construct a playground at the Ironbridge baseball complex and
to add dugout covers to the dugouts on fields 1-4. Funding from each District
Improvement Fund is proportionate to the number of participants from each of
the three magisterial districts. This request was originally made by the
Central Chesterfield Little League, which, along with other users, use the
Ironbridge Park fields. The Board is not authorized to give public funds to
organizations like the Little League. The Board can, however, transfer funds
to the Department of Parks and Recreation to construct a playground and
install dugout covers at the Ironbridge Baseball fields since these are
capital improvements to County property which will be used by the public
generally. The purchase of these items must be made by the Parks and
Recreation Department itself in accordance with the Virginia Public
Procurement Act and County purchasing policies.
For information regarding available balances in the District Improvement Fund
accounts, please reference the District Improvement Fund Report.
Attachments:
Rebecca T. Dickson
. Yes
Title: Director Budaet and Manaaement
0425:71229.1
Preparer:
DNa
#
O()~)16:l2
DISTRICT IMPROVEMENT FUNDS
APPLICA liON
This application must be completed and signed before the County can
consider a request for funding with District Improvement Funds. Completing and
signing this form does not mean that you will receive funding or that the County can
legally consider your request. Virginia law places substantial restrictions on the
authority of the County to give public funds, such as District Improvement Funds, to
private persons or organizations and these restrictions may preclude the County's
Board of Supervisors from even considering your request.
1. What is the name of the applicant (person or organization) making this funding
request? CENTRAL CHESTERFIELD LITTLE LEAGUE
2. If an organization is the applicant, what is the nature and purpose of the
organization? (Also attach organization's most recent articles of incorporation and/or
bylaws to application.)
CCLL has over 900 Chesterfield County oarticioants representing over 700 separate
families. As a member of Little League International. it is a non-orofit organization
whose mission is to "to oromote. develoo. supervise. and voluntarily assist in all
lawful ways. the interest of those who will oarticioate in Little League Baseball and
Softball." The orogram assists youth in developing the Qualities of citizenshio.
discioline. teamwork and physical well-being. By espousing the virtues of character.
courage and loyalty. the orogram is designed to develop suoerior citizens rather
than suoerior athletes.
3.
What is the amount of funding you are seeking?
$8000 - $10000
4. Describe in detail the funding request and how the money, will be spent.
Funds would be used to purchase and install a playground area (swings. slides.
etc.) and dugout covers at Ironbridge baseball comolex. Fields 1-4. Currently. there
are no facilities at the comDlex for use by those children (brothers. sisters) not
actively participating in baseball related activities. Additionally. comolex 1-4 is one
of the few remaining county baseball comolexes with no overhead cover of dugouts
to protect the oarticipants from inclement weather or harmful. intense. direct sunlight
in the soring and summer months coincidinq with regular season and tournament
olay. CCLL would intend to purchase and install this eQuioment through one of the
oreviously established Chesterfield County contracts and an aporoved vendor. The
desire is to have the eQuioment purchased. installed. insoected. and available for
use orior to Spring 2006 Qoening Day. scheduled for 1 Aoril. 2006. Uoon
installation. the items would remain the property of Chesterfield County (Parks and
Recreation. )
5. Is any County Department involved in the project, event or program for which
0407:23380.1
00014~1
you are seeking funds? Parks and Recreation. CCll has had initial discussions
with Chesterfield County Parks and Recreation and have received tentative
approval for completion of the proiect. pending availability of funds.
6. If this request for funding will not fully fund your activity or program, what other
individuals or organizations will provide the remainder of the funding?
These funds would helD to defray the total cost of the oroiect and would be in
addition to the $8000-$10000 to be provided by Central Chesterfield Little
League to comolete the proiect.
7.
If applicant is an organization, answer the
following:
Is the organization a corporation? Yes
Is the organization non-profit? Yes
Is the organization tax-exempt? Yes
X
No
No
No
X
X
8. What is the address of the applicant making this funding request?
Central Chesterfield Little League
PO Box 2382
Chesterfield. VA 23832
9. What is the telephone number, fax number, e-mail address of the applicant?
Telephone/F ax: 796-9001
Email address:obooth210@comcast.netorvic.evaro@us.army.mil
Signature of applicant. If you are signing on
behalf of an organization you must be the
president, vice-president, chairman/director
or vice-chairman of the organization.
C~1>E~ d \-ApJL
Signature
President. Central Chesterfield Little Leaaue
Title (if signing on behalf of an organization)
l~9fJ
Printed Name
L " -~ cct1J
2 ()C)(j)
Date
0407:23380.1
OG(l144
~.~
~_1
~~)!'~~
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: March 22, 2006
Item Number: 8.C.10.c.
Subiect:
Transfer $1,500 in Clover Hill District Improvement Funds to the School Board
to Purchase the Supplies for a Brick Walkway to be Installed at Monacan High
School
County Administrator1s Comments:
County Administrator:
r/l/') .
~t? rz.
L I ~
r ~
Board Action Reauested:
Transfer $1,500 in Clover Hill District Improvement Funds to the School Board
to purchase the supplies for a brick walkway to be installed at Monacan High
School.
Summarvof Information:
Supervisor Warren has requested that the Board transfer $1,500 from the
Clover Hill District Improvement Fund to the School Board to purchase the
brick and additional supplies necessary to install a brick walkway at Monacan
High School. The walkway is being installed to provide a better pedestrian
crossing for students, teachers and visitors. The labor is being donated by
the Boy Scouts. This request was originally made by the Human Ties
Organization at Monacan High School. The Board is not authorized to give
public funds to organizations like Human Ties. However, the Board can
transfer funds to the School Board to purchase the bricks and additional
supplies necessary to install the brick walkway since it is a capital
improvement to County property. It appears from this application that the
Human Ties organization has already contacted a vendor regarding the purchase
of the brick. The School Board cannot use this vendor to supply the brick
unless the vendor is selected by the School Board itself in accordance with
the Public Procurement Act and School Board purchasing policies. Because of
the need to purchase the bricks with public procurement process, the purchase
price could exceed $1,500.
For information regarding available balances in the District Improvement Fund
accounts, please reference the District Improvement Fund Report.
Preparer:
Rebecca T. Dickson
Title: Director of Budaet & Manaaement
0425(23):71385.1
Attachments:
. Yes
DNa
#
O()()1.45
5.
6.
0407 :23380.1
DISTRICT IMPROVEMENT FUNDS
APPLICA TION
This application must be completed and signed before the County can consider a
request for funding with District Improvement Funds. Completing and signing this
form does not mean that you will receive funding or that the County can legally
consider your request. Virginia law places substantial restrictions on the authority of
the County to give public funds, such as District Improvement Funds, to private
persons or organizations and these restrictions may preclude the County's Board of
Supervisors from even considering your request.
1 .
What is the name of the applicant (person
or organization) making this funding
request?
4m~ -;;;5
2. If an organization is the applicant, what is
the nature and purpose of the organization?
(Also attach organization's most recent
articles of incorporation and/or bylaws to /J .' _ /_
application.) ~ /'11'SS'()n I S 7t:J ~rt;/l?ols
~'ftoYf a nd./i;s~ flte dt/tLrlt'e7eA -f- 07 ~ ~al'7l"-h~_~
---~/ M- ~11tU'0-#1. H'jA S<:AI)() . _
3.
What is the amount of funding you are
seeking?
1/ /, ~tJ
,
4.
Describe in detail the funding request and
how the money, if awroved, will be spent. ~ ar~_k:6l,~ a....- 6,,'d.
tutkll( M /11 fr()l1-f IJ-f! Itdl1a...~ a a... J:;~y a vSS/. {;!;r-
~ ea..d :s o/-V/Si rs:.:cf-w/II he ~ II (/rf'-~ u
tVh~e.. sfJel!-/a./ ~t:jy~ '/eK.$ WI 71 ("I't.~ 1e a...s t!:.:/
.ty ~ ~5. We- 11e-e-c:lo..k j,~ va..rz~ fJ/~,'n .6rt~~'.~ *W
Is any County Department involved in the er1r~~i bY"( ~rbv It
project, event or program for which Cl)6 d I, 7<Va i1'V'eY~ &r~
you are seeking funds? /VCJ ~i1/~t,P~i
If this request for funding will not fully fund
yowr activity or program, what other
individuals or organizations will provide
the remainder of the funding?
&~ ~/)~ ~na.l,l #t!aov
Fh1Ya#'ecL On~ S~ · .-~ 4.1' hCS
0030146
Page 2
7. If applicant is an organization, answer the
following:
Is the organization a corporation?
Is the organization non-profit?
Is the organization tax-exempt?
Yes
Yes
Yes
x
,
No "
No
No
8.
What is the address of the applicant
making this funding request?
f),l1nLj...S'J.kn -~ ~S
~I t Mt 61 tl-' /ZJ O-d
I 'cJaM 011 c::If-l/A_ .q{5;:J3 to
9.
What is the telephone number, fax number,
e-mail address of the applicant?
lif. ~7. 70<73 phone.-
-nna s-H-n@com'ca..s+-. n~+
Signature of applicant. If you are signing on
behalf of an organization you must be the
president, vice-,president, chairman/director or
vice-chairman of the organization.
[i~~ o(-~
Signature
~ tV- '-/J1p a. '" -<J
Title (if signing on ehalf of an organization)
'DDt1NL l. ~~
Printed Name
OJ../;</D~
. I
Date
0407:23380.1
O()(l147
.
~~~~
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: March 22, 2006
Item Number: 8.C.10.d.
Subiect:
Donation of $2,000 from the Matoaca District Improvement Fund to Virginia
State University for its Scholarship Program
County Administratorls Comments:
County Administrator:
(~t)fL ~
f
Board Action Reauested:
Donation of $2,000 from the Matoaca District Improvement Fund to Virginia
State University for its scholarship program.
Summarvof Information:
Supervisor Humphrey has requested that the Board appropriate $2,000 from the
Matoaca District Improvement Fund to be given to Virginia State University
for its scholarship fund. Virginia State has pledged to raise additional
monies from corporate sponsors. ~23-3.1 of the Code of Virainia, 1950, as
amended, permits the Board to make this donation to Virginia State since it
is a state-owned institution of higher learning. This donation will be
designated for a Chesterfield County student if approved by the Board.
For information regarding available balances in the District Improvement Fund
accounts, please reference the District Improvement Fund Report.
Preparer:
Rebecca T. Dickson
Title: Director. Budaet & Manaaement
0425:71384.1
Attachments:
. Yes
DNa
#
000148
Page 1
DISTRICT IMPROVEMENT FUNDS
APPLICATION
This application must be completed and signed before the County can
consider a request for funding with District Improvement Funds. Completing and
signing this form does not mean that you will receive funding or that the County
can legally consider your request. Virginia law places substantial restrictions on
the authority of the County to give public funds, such as District Improvement
Funds, to private persons or organizations and these restrictions may preclude
the County's Board of Supervisors from even considering your request.
1. What is the name of the applicant
(person or organization) making this funding
request?
Virginia State University
2 If an organization is the applicant, what is
the nature and purpose of the organization?
(Also attach organization's most recent
articles of incorporation and/or bylaws to
application.)
To educate students
through a challenging academic program, diverse student organizations
and exciting extracurricular activities.
3. What is the amount of funding you are
seeking?
$2,000
4. Describe in detail the funding request and
how the money, if approved, will be spent.
Funds will be used to
award scholarships for Chesterfield County students.
5. Is any County Department involved in the
project, event or program for which
you are seeking funds?
Yes, Community
Development
6. If this request for funding will not fully fund
your activity or program, what other
individuals or organizations will provide
the remainder of the funding?
Other organizations and
corporations will support scholarship fund.
OO()~49
Page 2
7. If applicant is an organization, answer the following:
Is the organization a corporation? Yes ~ No D
Is the organization non-profit? Yes ~ No D
Is the organization tax-exempt? Yes ~ No D
8. What is the address of the applicant
making this funding request?
Virginia State University, P.O. Box 90, Petersburg, VA 23806
9. What is the telephone number; fax number,
e-mail address of the applicant?
President Eddie Moore, 804-524-5070
Signature of applicant. If you are signing
on behalf of an organization you must be
the president, vice-president,
chairman/director or vice-chairman
of the organization.
.. · rvlw ll>
Deputy County Administator / rJU.At6lVU- ( V <iLl
Title (if signing on behalf of an ~rganizatiOn)
Millard D. Stith
Printed Name
3/8/06
Date
000150
r
U
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 3
Meeting Date: March 22,2006
Item Number: 8.C.11.
Subiect:
Award of Contract for Low-Power AM Radio Systems provision and Installation
to Northrop Grumman and Information Station Specialists
County Administrator's Comments: k~ /l ~~
County Administrator: I~
Board Action Reauested:
Recommend that the Board of Supervisors approve a contract not to exceed
$1,200,000 for Low-Power AM Radio Systems provision and Installation to
Northrop Grumman and Information Station Specialists.
Summarvof Information:
The Richmond Urban Area Security Initiative (RUASI) grant awarded by the
Department of Homeland Security (DHS) in 2004 included local radio system
communications for all of the five participating localities (Chesterfield,
Goochland, Hanover, Henrico and Richmond). On January 25, 2006, the Board
awarded $750,000 for this contract. Due to the need to cover unanticipated
change orders, the maximum contract needs to be increased to not exceed
$1,200,000. The purpose of this contract is to acquire and install three
low-power radio systems in Chesterfield, Goochland, and Hanover counties.
These transmitter sites will be located at public facilities such as
schools, fire stations and libraries and will give the region another tool
to be used to keep the public informed before, during and after disasters,
whether natural or man-made.
Preparer: Bradford S. Hammer
Title: Deputv County Administrator
Attachments:
DYes
.NO
#
0001.51.
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 2 of 3
The vendor has been selected with the concurrence of the three jurisdictions
and the assistance of the Purchasing Department, and a contract not to exceed
$1.2 million is recommended, in keeping with the terms of the UASI grant.
The vendor is Northrop Grumman, in conjunction with Information Station
Specialists, a company that has installed such systems nationwide for
localities and various federal, state and local agencies. Funds for this
contract are available from the $6.5 million appropriated form the DHS grant.
O()()1.52
G~.
~
~-
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 3 of 3
Meetinq Date: March 22, 2006
Budaet and Manaaement Comments:
This item requests that the Board approve a contract between Chesterfield
County and Northrop Grumman in the amount not to exceed $1,200,000 to install
low-power radio systems in Chesterfield, Goochland, and Hanover Counties. On
January 25,2006, the Board awarded a contract for this project in the amount
of $750,000. Technical and unanticipated changes in the scope of the project
have increased the anticipated cost to $1,200,000.
The contract will be funded through the Richmond Urban Area Security
Initiative Grant received in June of 2004. The Board approved the receipt
and appropriation of the grant at a public hearing on October 13, 2004.
Savings and available funds in other projects under the grant will be
reallocated to the radio project to cover the additional expense. No new
funding will be necessary.
Preparer: Rebecca T. Dickson
Title: Director. Budaet and Manaaement
OO()~5;'i
~
~
~iJ
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 3
Meeting Date: March 22, 2006
Item Number: 8.C.12.
Subiect:
Appropriation of Additional Funds and Authorization to Award a Construction
Contract for the Construction of Route 360 Westbound Lanes from Route 288
to Old Hundred Road
County Administrator1s Comments:
rZe (cryujMJL vJ) il-ffY'V d
(/!JIC,
t v~
County Administrator:
Board Action Reauested: The Board is requested to appropriate an additional
$60,000 from road cash proffers (Sheds 6, 11, 12 - $20,000 each) and
authorize the award of a construction contract to Colony Construction Inc.
for the construction of additional westbound lanes on Route 360 from
Route 288 to Old Hundred Road.
Summarvof Information: In April 2005 the Board authorized staff to proceed
with a Route 360 (288 to Old Hundred) westbound lane project and authorized
the award of a construction project up to $200,000. Bids for the project were
received on February 14, 2006. The low bidder was Colony Construction Inc.
with a bid of $293,198.53. The bid is approximately 76% higher than our
engineer's estimate.
Recent bids for road projects have consistently exceeded engineer's
estimates. Staff is of the opinion that re-advertising the project will not
result in a lower bid. Since Colony's bid exceeds the project budget, staff
has negotiated a reduced bid from Colony of $258,607.60. Staff recommends
the Board award the reduced bid contract to Colony Construction Inc.
(Continued on next page)
Preparer:
R.J.McCracken
Title: Director of Transportation
agen621
Attachments:
. Yes
DNO
#
000154
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 2 of 3
Summarvof Information: (continued)
An additional $60,000 should also be appropriated from road cash proffers
(Sheds 6, 11, 12 - $20,000 each) to adequately fund the project.
Two condemnation cases on the project have yet to be settled. The estimated
cost has been included in the budget.
Recommendation:
Staff recommends the Board:
1) Appropriate $60,000 in road cash proffers (Sheds 6, 11, 12 - $20,000
each) for the construction of additional westbound lanes on Route 360
from Route 288 to Old Hundred Road.
2) Authorize the County Administrator to award a $258,607.60 construction
contract to Colony Construction Inc.
District: Clover Hill and Matoaca
0_.., (.'~ fi,'"'\. i. ,f,WI' 5. '.
$ \..., _,;'l,-
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 3 of 3
Meeting Date: March 22,2006
Budaet and Manaaement Comments:
This item requests that the Board appropriate an additional $60,000 in road
cash proffers (Sheds 6, 11, and 12 @ $20,000 each) and authorize the award
of a construction contract to Colony Construction for the construction of
additional westbound lanes on Route 360 from Route 288 to Old Hundred Road.
Sufficient cash proffer balances exist in each road shed to appropriate.
Preparer:
Rebecca T. Dickson
Title: Director. Budaet and Manaaement
000:156
ROUTE 360 (ROUTE 288-0LD HUNDRED ROAD)
WESTBOUND LANE WIDENING
UPDATED PROJECT BUDGET
ESTIMATED COST
$40,000
$125,000
$185,000
$258,607.60
$59,892.40
$21 ,500
$690,000.00
REVENUE
SOURCE AND DATE AMOUNT
Balance from 360 Commonwealth Centre EBl Turn $320,000
lane Developer Contributions 5/24/00
Transfer from Completed 360 Fill-in-the-Gap $40,000
4/27/05
Transfer from Road Cash Proffers 4/27/05 $270,000
(Sheds 6, 11, 12 - $90,000 each)
Pending Transfer from Road Cash Proffers 3/22/06 $60,000
(Shed 6, 11 , 12 - $20,000 each)
Total $690,000.00
BIDS
CONTRACTOR BID
COLONY CONSTRUCTION (NEGOTIATED) $258,607.60
COLONY CONSTRUCTION $293, 198.53
SHOOSMITH BROTHERS, INC. $313,772.00
BLAKEMORE CONSTRUCTION $319,140.00
INTERSTATE CONSTRUCTION $479,636.00
JIREH CONSTRUCTION BID NOT ACCEPTED
O()()157
ROUTE 360 - Westbound Widening
(Route 288 - Old Hundred)
)
I
~
I
~
)-
OO()158
&
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meetinq Date: March 22, 2006
Item Number: 10.A.
Subiect:
Status of General Fund Balance, Reserve for Future Capital Projects,
District Improvement Fund, and Lease Purchases
County Administrator1s Comments:
County Administrator:
~
Board Action Reauested:
Summarvof Information:
Preparer:
Lane B. Ramsev
Title: County Administrator
Attachments:
. Yes
DNO
#
OO(}159
CHESTERFIELD COUNTY
UNDESIGNATED GENERAL FUND BALANCE
March 22, 2006
BOARD
MEETING
DATE DESCRIPTION AMOUNT BALANCE
07/01/05 FY2006 Actual Beginning Fund Balance $56,277,458
07/01/05 Budgeted addition to Fund Balance 1,000,000 $57,277,458
11/09/05 Comprehensive Services year-end FY05 and projected year-
end FY06 fund balance shortfalls (384,700) $56,892,758
11/09/05 Public Safety Pay Adjustments (one-half the cost) (725,800) $56,166,958
11/09/05 Access Chesterfield Transportation Program (300,000) $55,866,958
11/09/05 Henricus dock replacement - 2007 Celebration (45,000) $55,821,958
11/09/05 Partial funding for elevator replacement in five-story
Administration Building (250,000) $55,571,958
11/09/05 School Health Nurses - additional costs in FY06 (76,700) $55,495,258
11/09/05 Comprehensive Services year-end FY05 and projected year-
end FY06 fund balance shortfalls (Schools) (301,300) $55,193,958
11/09/05
Property Tax and Assessor System Enhancements (Schools) (437,955) $54,756,003
11/09/05 School Health Nurses - additional costs in FY06 (Schools) (54,600) $54,701,403
11/09/05 Reserve excess revenue for capital expenditures in FY2006
(Schools) (5,183,654 ) $49,517,749
11/09/05 Reserve expenditure savings for capital expenditures in
FY2006 (Schools) (1,143,689) $48,374,060
11/09/05 Reserve excess property taxes for non-recurring capital
items in FY2007 (County) (2,400,577) $45,973,483
11/09/05 Reserve other excess revenue for non-recurring capital items
in FY2007 (County) (318,378) $45,655,105
11/09/05 Reserve expenditure savings for non-recurring capital items
in FY2007 (County) (255,105) $45,400,000
11/09/05 Projected Undesignated Fund Balance through FY2007 $45,400,000
0OO1,,6()
Board
Meeting
Date
CHESTERFIELD COUNTY
RESERVE FOR FUTURE CAPITAL PROJECTS
TRADmONALL Y FUNDED BY DEBT
March 22, 2006
Descri oti on
Amount
FOR FISCAL YEAR 2006 BEGINNING JULY 1, 2005
4/13/2005
4/13/2005
8/24/2005
1/25/2006
FY06 Budgeted Addition
9,492,000
FY06 Capital Projects
(7,760,500)
Battery Dantzler Road Extension
(125,000)
Airport T-hangar taxiway connector at north terminal
apron
(350,000)
Balance
10,348,612
2,588,112
2,463,112
2,113,112
000161
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000102
Prepared by
Accounting Department
February 28, 2006
SCHEDULE OF CAPITALIZED LEASE PURCHASES
APPROVED AND EXECUTED
Outstanding
Date Original Date Balance
Began Description Amount Ends 2/28/06
04/99 Public Facility Lease - Juvenile Courts Project $16,100,000 11/19 $11,270,000
1/01 Certificates of Participation -
Building Construction, Expansion and Renovation;
Acquisition/Installation of Systems 13,725,000 11/21 10,045,000
04/01 School Copier Lease #2 - Manchester High School 20,268 03/06 423
03/03 Certificates of Participation - Building
Construction, Expansion and Renovation 6,100,000 11/23 5,460,000
03/04 Certificates of Participation - Building
Construction, Expansion and Renovation;
Acquisition/Installation of Systems 21,970,000 11/24 20,830,000
10/04 Cloverleaf Mall Redevelopment Project 9,225,000 10/06 9,225,000
11/04 School Archival/Retrieval System Lease 21,639 01/08 14,053
12/04 Energy Improvements at County Facilities 1,519,567 12/17 1,519,567
12/04 Energy Improvements at School Facilities 427,633 12/10 427,633
5/05 Certificates of Participation - Building
Acquisition, Construction, Installation,
Furnishing and Equipping;
Acquisition/Installation of Systems 14~495~000 11/24 14~495~000
TOTAL APPROVED $83.604.107 $73.286.676
AND EXECUTED
PENDING EXECUTION
Approved
Description Amount
0001.6;:;
8
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 3
Meeting Date: March 22, 2006
Item Number: 10.B.
Subiect: Developer Water and Sewer Contracts
County Administrator1s Comments:
County Administrator:
r/4f
Board Action Reauested: The Board of Supervisors has authorized the County
Administrator to execute water and/or sewer contracts between County and
Developer where there are no County funds involved.
The report is submitted to Board members as information.
Summarvof Information:
The following water and sewer contracts were executed by the County
Administrator:
1.
Contract Number:
Project Name:
02-0456
Little Tomahawk Station
Developer:
Little Tomahawk Station Investments, LLC
Contractor:
R.M.C. Contractors, Incorporated
Contract Amount:
Water Improvements -
Wastewater Improvements -
$126,510.00
$142,917.00
District:
Preparer:
J. Edward Beck. Jr.
Title: Assistant Director of Utilities
Attachments:
DYes
.NO
# .... .~4 ~4
OOl~~b --.
Agenda Item
March 22, 2006
Page 2
2 .
Contract Number:
Project Name:
Developer:
Contractor:
Contract Amount:
District:
3 . Contract Number:
Project Name:
Developer:
Contractor:
Contract Amount:
District:
4. Contract Number:
Project Name:
Developer:
Contractor:
Contract Amount:
District:
5 . Contract Number:
Project Name:
Developer:
Contractor:
Contract Amount:
District:
04-0320
Rivers Bend South
Enon Land Company, LLC
Castle Equipment Corporation
Water Improvements -
Wastewater Improvements -
Bermuda
04-0358
Foxcreek - Heartquake, Section 1
Fox Creek Development, Incorporated
Castle Equipment Corporation
Water Improvements -
Wastewater Improvements -
Matoaca
04-0417
Stewart Village at Charter Colony
H. H. Hunt Corporation
Rhyne Contractors, Incorporated
Water Improvements -
Wastewater Improvements -
Matoaca
04-0429
Haywood Village at Charter Colony
H. H. Hunt Corporation
Rhyne Contractors, Incorporated
Wastewater Improvements -
Wastewater Improvements -
Matoaca
$85,945.00
$83,854.58
$86,770.00
$117,172.56
$123,538.75
$383,425.90
$171,644.75
$222,454.50
OO()165
Agenda Item
March 22, 2006
Page 3
6 .
Contract Number:
Project Name:
Developer:
Contractor:
Contract Amount:
District:
7 .
Contract Number:
Project Name:
Developer:
Contractor:
Contract Amount:
District:
8 .
Contract Number:
Project Name:
Developer:
Contractor:
Contract Amount:
District:
05-0070
Sunnybrook, Section 12
Sunnybrook 12, LLC
Bookman Construction Company
Water Improvements -
Wastewater Improvements -
$28,300.00
$40,790.00
Matoaca
05-0171
Spring Arbor of Salisbury
Spring Arbor of Salisbury, LP
Shoosmith Brothers Construction Company, Inc.
Water Improvements -
Wastewater Improvements -
$106,000.00
$31,000.00
Midlothian
05-0283
Phoenix Center Building Addition
The Phoenix, LP
Buchanan and Rice Contractors, Incorporated
Water Improvements -
Wastewater Improvements -
$17,956.00
$20,794.00
Bermuda
OO()166
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: March 22, 2006
Item Number: 10.C.
Subiect:
Report of Planning Commission Substantial Accord Determination for
Chesterfield County Parks and Recreation: Harrowgate Park Expansion (Case
06PD0297)
County Administrator:
R~~ A~4
c#J{
County Administrator's Comments:
Board Action Reauested:
On March 21, 2006, the Planning Commission determined that Case 06PD0297 is
in substantial accord with the Comprehensive Plan. Staff recommends no
action.
Summarvof Information:
The Commission found this request substantially in accord with the
Comprehensive Plan.
State law provides that the Board may overrule the Planning Commission's
determination or refer the matter back to the Planning Commission for an
additional public hearing and decision. If the Board takes no action, the
substantial accord determination will become final. Staff recommends no
action.
Preparer:
Kirkland A. Turner
Title: Director of Planninq
Attachments:
. Yes
DNO
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: March 22,2006
Item Number: 10.0.
Subiect:
Closed Session
County Administrator's Comments:
County Administrator:
/'1"/~i
_>i~',~ \
Board Action Reauested:
Summarvof Information:
Closed session pursuant to ~ 2.2-3711(A)(3), Code of Virqinia, 1950, as
amended, to discuss the conveyance of real estate for an economic development
purpose where discussion in an open meeting would adversely affect the
bargaining position or negotiating strategy of the public body.
Preparer:
Steven L. Micas
Title: County Attornev
2723(00):71422.1
Attachments:
DYes
.NO
#
tr~~
.
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: March 22, 2006
Item Number: 16.A.
Subiect:
Public Hearing on Proposed Ordinance Amendments Relating to Department of
Building Inspection Fees
County Administrator's Comments: IJeton oiI1 k ref tm /I ~ { 2...
County Administrator: ~
Board Action Reauested:
Hold a Public Hearing to Consider the Attached Amendments Relating to
Department of Building Inspection Fees.
Summarvof Information:
This date and time has been scheduled to hold a public hearing on the
proposed ordinance amendment relating to a new Building Inspection fee.
Quality analysis of building inspections performed has determined that a
frequent rejection comment listed is "Not Ready". When an inspector arrives
to perform a requested inspection and the work to be inspected is still being
installed or assembled, this causes rework and addi tional trips to the
construction site. For inspections performed between July 1, 2004 and June
30, 2005, Building Inspection found a total of 2,930 "Not Ready" remarks on
field visits. This accounted for 2.6% of the 111,157 field visits made for
FY2004/05. Establishing a $48 fee for non-value added trips ("Not Ready"
inspections) may discourage customers from scheduling inspections they are
not ready to have performed. It is anticipated that this fee will produce an
estimated $134,000 in additional revenue in the first year.
The proposed ordinance is attached.
Preparer: Rebecca T. Dickson
Title: Director of Budaet and Manaaement
Attachments:
DNa
. Yes
I #{)OO1.67
AN ORDINANCE TO AMEND THE CODE OF THE COUNTY
OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING
AND RE-ENACTING SECTION 5-5 RELATING
TO BUILDING PERMIT FEES
BE IT ORDAINED by the Board of Supervisors of Chesterfield County:
( 1) That Section 5-5 of the Code of the Countv of Chesterfield, 1997, as amended, is
amended and re-enacted to read as follows:
Sec. 5-5. Permit fees.
(a) Generally. Except as provided in this section, every applicant for a building
permit must pay the fees set forth in this section before the building official issues a building
permit, as required by the Virginia Uniform Statewide Building Code. If an applicant makes a
change in the scope of work, a permit amendment is required and additional fees may be
assessed in accordance with this section.
(b) Fees shall be charged in accordance with the following schedule:
(1) General fees:
a. State levy: The Commonwealth of Virginia imposes a state levy on all
permit fees to fund the state's continuing education and training
program for building inspection. All applicants shall be charged the
state levy at the same rate charged to the county by the state.
b. Administrative fees:
1. Change in construction plans and/or setbacks: Most closely
related fee:
(i) If the amendment results in a change in the scope of
work, additional permit fees may be assessed in
accordance with this section.
(ii) Change in contractor or lien agent, extensions, take-
overs, transfers, reinstatements, and permits for CO
purposes. . . 48.00
(iii) Footing and foundation permits: available for permit
holders accepting risk to commence with
footing/foundation construction prior to building permit
approval. . . 48.00
OOt}168
0505:71184.1
1
(iv) Change of use or change of occupancy (no work being
done) . . . 50.00
(v) Credit card fees. All applicants who pay fees by
Discover@ credit card shall pay the credit card
company's charge for use of the card, in addition to the
permit fee.
c. Code investigation fees:
1. Residential: 25 percent of applicable permit fee, or $48.00,
whichever is greater.
2. Commercial: 25 percent of applicable permit fee, or $100.00,
whichever is greater.
d. Reinspection fees. . . 48.00
e. Not ready for inspection fee. . . 48.00
~ t Refund requests. Refunds shall be allowed only In cases where
construction was not started and shall be as follows:
1. Residential: 25 percent of applicable permit fee, or $48.00,
whichever is greater.
2. Commercial: 25 percent of applicable permit fee, or $100.00,
whichever is greater.
3. Environmental engIneenng fees and state levy are not
refundable.
f. &:. Temporary certificates of occupancy and renewals:
1. Residential building permits (per unit) and subsequent
extensions. . . 48.00
2. Commercial building permits (per building) and subsequent
extensions. . . 100.00
(i) "Tenant upfit" permits, where work is incomplete under
the "shell" permit. . . No charge
(2) Residential building permits:
0505:71184.1
2
OO()169
0505:71184.1
a. Single-family dwellings including townhouses and condominiums (per
unit) . . . 576.00
b. Modular/manufactured/mobile homes:
1. Industrialized buildings, modular homes (without a permanent
chassis) . . . 240.00
2. Mobile and manufactured homes on private property. . . 96.00
3. Mobile and manufactured homes in a mobile home park. . .
48.00
c. Additions and other accessory structures. . . 336.00
1. Florida rooms, attached garages, detached garages with
occupiable space. . . 288.00
2. Detached garages (no second floor occupiable space), double-
door car shed, and finished pool house. . . 240.00
3. Alterations, and converting deck/porch/garage to finished space
. . . 144.00
4. Porch and chimney additions. . . 144.00
5. Deck, carport, gazebo, dormers, greenhouse, handicapped ramp,
unheated pool house, retaining wall, and boat dock with roof. . .
96.00
6. Sheds:
150--256 square feet, including prefab sheds on skids and pole
sheds . . . 96.00
Less than 150 square feet and costing less than $500.00 in
materials and labor. . . No permit required
d. Renovations and repairs:
1. Renovation, alteration or conversion:
(i) Resulting in a change in use of square footage.
Unfinished space to finished space (with no new
footings) . . . 9&:00 144.00
3
0001:,0
(ii) Resulting in no change in use of square footage, where a
rough-in inspection is not required. . . 96.00
2. Exterior renovation and storm damage repairs. . .48.00
3. Chimney relining. . . 48.00
4. Fire damage repair permits: shall be based upon the most similar
permit fee and shall be a minimum fee of . . . 96.00
5. Floor joist and foundation repair. . . 48.00
e. Other residential permits:
1. Residential foundation pour inspections. . . 335.00
(i) Additional fee if concrete testing is required because out-
of-specification concrete is used. . . 100.00
(ii) Additional fee for reinspection when inspector is present
and the concrete pour has been canceled or delayed in
excess of one hour. . . 100.00
(iii) As an alternative to the county's foundation pour
inspection, the building official may accept inspection
reports from qualified, independent engineers who are
approved and reliable.
2. Swimming pools (above and in-ground) . . . 48.00
3. Pool barrier fences (if permitted separately from pool) . . . 48.00
4. Relocation (house moving) . . . 192.00
5. Demolition. . . 48.00
6. Elevator and wheelchair lift. . . 48.00
(3) Residential auxiliary permits:
a. Electrical:
1. New single-family dwellings. . . 144.00
2. Industrialized building (modular home) . . . 96.00
3. Additions, renovations, and conversions:
0505:71184.1
4
0.0 ()1.71.
0505:71184.1
(i) Where rough-in inspection is required. . . 96.00
(ii) Where rough-in inspection is pre-existing. . . 48.00
4. Temporary poles, relocation, service change, installation,
replacements, repairs . . . 48.00
5. Mobile or manufactured homes on private property. . .48.00
6. Mobile or manufactured homes in a mobile home park (hook-
ups only) . . . No fee
b. Gas:
1. Natural gas--AII new installation: . . .96.00
2. Propane gas-all new installations:
(i) Gas piping, propane tank and/or product line. . . 96.00
(ii) Gas piping to appliances only. . . 48.00
(iii) Propane tank and/or product line only. . . 48.00
3. Repairs or replacement with like appliance. . . 48.00
c. Mechanical:
1. Heating, venting and air conditioning (HV AC):
(i) New system installation. . . 96.00
(ii) System replacement with new ductwork. . .96.00
(iii) System replacement without new ductwork. . .48.00
2. Woodstove installation. . .48.00
3. Fuel tank installation and/or removal or replacement. . . 48.00
d. Plumbing:
1. New residential single-family dwelling, and condo, townhouse,
and duplex (per unit) . . . 192.00
2. Industrialized building (modular homes) . . .96.00
5
0001.~i2
3. Addition, renovation and conversion:
Where rough-in inspection is required. . . 96.00
Where rough-in inspection is pre-existing. . . 48.00
4. Mobile or manufactured homes on private property. . . 48.00
e. Boiler and fire (each single-family dwelling) . . .48.00
f. Small appliance installation/replacement. .. 48.00
(4) Commercial building permits:
a. Fixed fee for each $1,000.00 or fraction thereof of the estimated
construction cost above $2,000, to build, alter, repair, or replace . . .
6.20
b. Minimum fees:
1. New construction, including apartments (per unit) . . . 250.00
2. Communication tower. . . 200.00
3. Additions and commercial decks. . . 150.00
4. Commercial swimming pools. . . 150.00
(i) Barrier permit, if permitted separately from the
swimming pool permit. . . 50.00
5.
Tenant upfits . . . 100.00
6.
Pole buildings and pavilions. . . 100.00
7.
Retaining wall. . . 100.00
8.
Tents (greater than 900 square feet) . . .40.00
9.
Renovations. . . 100.00
10.
Industrialized building, including foundations. . . 100.00
11.
Construction/classroom/office trailer installation or relocation. .
. 50.00
0505:71184.1
6
u001~.73
12. Flagpoles and tents (greater than 900 square feet) . . . 40.00
13. Satellite dish. . . 100.00
14. Demolition of a commercial structure. . . 100.00
15. Change of use, when no work is being performed. . . 50.00
16. Signsf-. . . 50.00
(i) Estimated cost of $2,000.00 or less. . . 50.00
(ii) Fee for each additional $1,000.00 or fraction thereof of
the estimated construction cost. . . 5.50
(5) Commercial auxiliary permits:
a. Electrical, mechanical, plumbing, gas, active solar system, boiler, and
well permits, when the cost of labor and materials for installation,
alteration, replacement and/or repair is (rounded up to the nearest
dollar) is $1,000.00 or less. . . 50.00
1. For each additional $1,000.00 or fraction thereof, of the
estimated cost over $1,000.00 . . . 5.50
b. Fire/sprinkler and alarm system installations, alterations, replacement
and/or repairs when the cost of labor and materials is $1,000 or less · · ·
50.00
1. For each additional $1,000.00 or fraction thereof, of the
estimated costs over $1,000.00 . . . 6.20
(6) Other commercial permits:
a. Annual certificate of compliance for elevators, escalators (per floor),
dumbwaiters and man lifts, payable on or before December 31 for the
following year. . . 40.00
b. Amusement devices:
1. Administrative amusement permit, where no inspections are
required. . . 10.00
2. Kiddie rides--Type A . . . 10.00
3. Kiddie rides--Type B . . . 15.00
00,)1. 74
0505:71184.1
7
4. Major rides. . . 25.00
5. Spectacular rides. . . 45.00
(7) Fee exemptions:
a. A building permit fee will not be required where the cost of
construction is less than $500.00 and would not require securing any
permit for electrical, gas, mechanical or plumbing work in accordance
with Section 107 of the Virginia Uniform Statewide Building Code.
b. A building permit fee will not be required for the construction of
building areas designed and used as a place of worship.
c. A building permit fee will not be required for building permits for
construction by county departments funded by the general fund.
d. A building or auxiliary permit fee will not be charged for commercial
construction located in an "enterprise zone" as designated by the
Commonwealth of Virginia and administered by the Chesterfield
County Block Grant Office. This exemption shall continue for the life
of the enterprise zone.
e. In the event of a presidentially-declared natural disaster.. the Board of
Supervisors may waive permit fees for repair of damage caused by the
disaster.
(c) Disposition of fees. All permit fees required by this section shall be paid by the
applicant to the county treasurer when the permit application is filed with the building official.
The treasurer shall deposit all permit fees in the county's general fund.
(2) That this ordinance shall become effective July 1, 2006.
0505:71184.1
8
OO{)1t,'5
litbmonb ~imt~. iifilH1tco
An Affiliate of Media General
Advertising Affidavit
\lhis is not a bill. Please pay from invoice)
P. O. Box 85333
Richmond, Virginia 23293-0001
(804) 649-6000
Account Num.
nORO()
Date
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~HFS:TFRF1FT n ROARO OF S:T [PER VTSORS
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TAKF NOTT~FTAKF NOTT~F THATTHF HOARD 0 7.00 x )()OO
S19 7(,
TAKE NOTICE
Take notice that the Board of Supervisors of Chester-
field County Virginia. at an adjourned meeting on
Wedresday/. Marcl1 22, 2006 at 7:00 p.m. in the C<?unty
~ubhc ~~tmg Room at the C;hesterfield AdminIstra-
tion BUlldlng\ Route 10 and Lon Road, Chesterfield, Vir-
ginia, '?Jill hOld public hearings to consider:
An Qrdinance to amend the Code of the coun~ of Ches-
terfield, 1997, as amendedl by amending an reenact.
mgsec. 5-5 relating to bui ding permit fees.
A copy of the ordinance is on file in the County Admin-
istrator's office. Room 504, 9901 Lori Road, Chesterfield
County, Virginia and may be examined by all interested
persons between t1)e hours of 8:30 a.m. and 5:00 p.m.,
Monday through Fnday.
~II persons wishing to present their views on this sub.
ject are encouragell to call the Office of the Clerk to the'
Board of Supervisors at (804) 748.1200 to be placed on
the speakers list or may appear and sign up at 6 p.m.
before the meeting.
The hearing is helll at a public facility designed to be
accessible 10 persons with disabilities. Any' persons
with Q.uestions on the accessibility of the faCility or the
need for reasonable accommodations should contact
psa.Elko, Clerk to thl! Board, at 748.1200. Persons need-
ing interpreter services for the deaf must notify the
Clerk to the'Board no later than Friday, March 17"
2006.
HERE
Media General Operations, Inc.
Publisher of
THE RICHMOND TIMES-DISPATCH
This is to certify that the attached T A KF NOTTrFT A KF NOTTCf
was published by Richmond Times-Dispatch, Inc. in the City of
Richmond, State of Virginia, on the following dates:
03/08/2006 03/15/2006
The first insertion being given. . . .
() ~ /OR/?()()()
Newspaper reference:
Sworn to and subscribed before
me this _..3.lL""J.la::aO
2330507
~:i~~~ ~~
Notary Public ~~Pervisor
I(IMBERL Y HARRIS
I~OTAliY PUBLIC
CO!\~MOI~WEAL.TH OF ViRGi:\l!i\
h~\' COiVifv'i. EXP3. JAN. 31 2CJ09
State of Virginia
City of Richmond
My Commission expires
THIS IS NOT A BILL. PLEASE PAY FROM INVOICE.
THANK YOU
6..~
~..~
~iJ
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 2
Meetin~ Date: March 22, 2006
Item Number: 16.8.
Subiect:
Public Hearing on Proposed Ordinance Amendments Relating to Department of
Utilities Fee Changes
County Administrator's Comments: i?~u..J J~ ;6 A~ / z
County Administrator: ~~
Board Action Reauested:
Defer the Public Hearing to Consider Utilities Fees to April 12, 2006.
Summarvof Information:
This date and time had been scheduled to hold a public hearing on proposed
Utilities ordinance fee changes. However in order to comply with
advertising requirements in the state code, the public hearing on Utilities
fees needs to be deferred to April 12, 2006.
The Utilities Department's analysis of the FY2007 budget, capital
replacement projects, and projections over the next ten years indicate that
current revenues, wi thout increases, will not be sufficient to cover
operating and capital expenses. A rate increase is warranted in order to
cover the cost of rendering utility services. This proposed change will
increase a typical bi-monthly water bill by $1.30 ($0.65 monthly) and a
typical wastewater bi-monthly bill by $1.80 ($0.90 monthly). Base charges
were last adjusted in FY2006 (prior to FY2006, were last adjusted in 1992) ·
If the proposed rate increases are approved, (assuming a typical bill for
combined services), Chesterfield's rates will continue to be the lowest
compared to neighboring localities. This is the second year of a two year
phased in increase.
In addition, the wastewater connection fee is proposed to increase from
$1,465 to $2,050. The last change occurred in 1992 when it was lowered
from $2,180 to $1,465.
Preparer: Rebecca T. Dickson
Title: Director of Budaet and Manaaement
Attachments:
. Yes
DNa
I # 0001.~761
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 2 of 2
Meeting Date: March 22, 2006
The increased revenue will offset operating cost increases in the cost of
purchased water (City of Richmond and Appomattox River Water Authority),
chemicals, and payments for wastewater treatment (City of Richmond) .
The ordinance is attached.
000177
AN ORDINANCE TO AMEND THE CODE OF THE COUNTY
OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING
AND RE-ENACTING SECTIONS 18-22 and 18-27 RELATING TO FEES
FOR W ASTEW ATER CONNECTION AND MONTHLY WATER AND W ASTEW ATER CAPACITY
COST CHARGES
BE IT ORDAINED by the Board of Supervisors of Chesterfield County:
( 1) That Sections 18-22 and 18-27 of the Code of the Countv of Chesterfield. 1997, as amended, is
amended and re-enacted to read as follows:
Sec. 18-22. Connection fees.
(a) The water connection fee shall be the capital cost recovery charge plus the meter
installation charge based on the size of the water meter that the director installs. The wastewater connection
fee shall be the capital cost recovery charge for the size of the water meter that serves the property, or, if
the property does not receive water service, the size of the water meter that would serve the property if it
received water service.
e capIta cost recovery c arge s a e:
Customer Class Meter Number Capital Cost Recovery Charge
Size of ERU's
(inches) per Unit
Water Wastewater
(i) For a dwelling, single-family, 5/8 1.00 $ 3,592.00 $ 1,465.00 2.050.00
including townhouses,mobile homes
that are not located in a mobile home
park,and individually metered multi-
family dwelling units.
(ii) For a dwelling, two-family (per unit) 5/8 1.00 3,592.00 1,465.00 2.050.00
(iii) For mobile homes that are located in a 0.85 3,053.00 1,245.00 1.743.00
mobile home park and for master
metered multiple-family dwellings
other than multiple-family dwellings
used exclusively as housing for
colleges and/or universities (per unit)
(iv) For all other customer classes 5/8 1.00 3,592.00 1, 465.00 2.050.00
1 2.50 8,980.00 3,663.00 5.125.00
1 Y2 5.00 17,960.00 7,325.00 10.250.00
2 8.00 28,736.00 11,720.00 16.400.00
3 16.00 57,472.00 23,440.00 32.800.00
4 25.00 89,800.00 36,625.00 51.250.00
6 50.00 179,600.00 73,250.00 102.500.00
8 80.00 287,360.00 117,200.00 164.000.00
10 115.00 413,080.00 168,475.00 235.750.00
12 155.00 556,760.00 227,075.00 317.750.00
(b)
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h
h II b
The capital cost recovery charge for meters that are larger than 12 inches shall be
determined by the director based on the number ofERUs per unit.
(v) The capital cost recovery charge for a dwelling that is served by a meter that is larger than five-
eighths inch shall be the same capital cost recovery charge in subsection (b)(iv).
(c) The meter and water service line installation charge shall be:
OO()178
(1) For installing water service lines:
5/8" $ 777.00
1" 981.00
1 1 /2 " 1 ,641.00
2" 1,836.00
(2) For installing meters:
5/8" $ 35.00
1 " 90.00
1 1/2" 205.00
2" 250.00
(3) For installing residential outside use meters using existing service lines:
$375.00.
(4) The meter and water service line installation charge for meters that are larger
than two inches shall be the actual cost that the county incurred to install the
meter plus 25 percent.
000
Sec. 18-27. Utility charges.
Effective July 1, ~ 2006, the consumer shall pay charges for utility service in accordance with
the following schedules:
(a) Monthly service charges. The monthly service charge shall be:
(1) Customer cost charge. A customer cost charge of $1.50 for each
service account. However, customers who have only a water
account or a wastewater account shall pay a customer cost charge
of $3.00.
(2) Commodity cost charge.
(i) Water: $1.24 per 100 cubic feet (Cct).
(ii) Wastewater: $1.31 per 100 cubic feet (Cct).
apaclty cost c arge.
Customer Class Meter Number Monthly Capacity Charge
Size of ERU's per
(inches) Unit
Water Wastewater
(i) Dwelling, single-family, including 5/8 1.00 $~ 2.80 $ +:00 7.90
townhouses and mobile homes that
are not located in a mobile home park
(ii) Dwelling, two-family (per unit) 5/8 1.00 ~ 2.80 +:00 7.90
(iii) Mobile homes that are located in a 0.85 ~ 2.38 ~ 6.72
mobile home park and multiple-
family dwellings other than multiple-
family dwellings used exclusively as
housing for colleges or universities
(per unit)
(iv) All other customer classes 5/8 and 3/4 1.00 ~ 2.80 +:00 7.90
(3)
C
h
0001~79
1 2.50 :MQ 7.00 ~ 19.75
1 Y2 5.00 ~ 14.00 ~ 39.50
2 8.00 ~ 22.40 ~ 63.20
3 16.00 ~ 44.80 ~ 126.40
4 25.00 ~ 70.00 ~ 197.50
6 50.00 ~ 140.00 ~ 395.00
8 80.00 ~ 224.00 ~ 632.00
10 115.00 ~ 322.00 ~ 908.50
12 155.00 ~ 434.00 I,08S.00 1~224.S0
(v) The capacity cost charge for a dwelling that is served by a meter that is larger than five-eighths
inch shall be the capacity cost charge in subsection (a)(3)(iv).
(b) Ancillary charges.
Type Charge
(1) Portable water meter deposit $750.00
(2) Bacteriological test for new construction 21.50 per test
(3) Meter testing charges:
(i) 5/8-inch 30.00
(ii) I-inch 30.00
(iii) 1 1/2- inch 40.00
(iv) 2- inch 40.00
(v) Meters that are larger than two inches will be charged the
actual cost of the test.
(4) Temporary voluntary meter disconnection fee Customer cost charge plus
capacity costs charge for each
billing period of disconnection,
plus service reconnection fee.
(5) Strong waste surcharge (See section 18-107.)
(6) Septage dumping charge $25.00 per 1,000 gallons
000
(2) That this ordinance shall become effective July 1, 2006.
OO;O~80
.
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meetin~ Date: March 22, 2006
Subiect:
Item Number: 16.C.
Public Hearing on Proposed Ordinance Amendments Relating to the Tax Relief
for the Elderly and Disabled Program
County Administrator1s Comments:
AJio11 ~ he rJ ()1l. ~ jYiJ / ~
M
County Administrator:
Board Action Reauested:
Hold a Public Hearing to Consider the Attached Ordinance Amendments Relating
to the Tax Relief for the Elderly and Disabled Program.
Summarvof Information:
This date and time has been scheduled to hold a public hearing on the
proposed ordinance amendments relating to Tax Relief for the Elderly and
Disabled Program.
Proposed changes to the real estate Tax Relief for the Elderly and Disabled
Program continue the second year of the Board's three year plan to expand the
program's eligibility to more citizens by raising the income and net worth
limits to state maximums. The income limit for the 25% relief category is
proposed to be increased from $49,600 to the state maximum of $52,000. An
equivalent adjustment would be made to the 50% and 100% relief categories
with the 50% category limit becoming $48,500 and the 100% category limit
becoming $37,000. In addition, the net worth limit is proposed to be
increased from $139,100 to $169,100. If adopted, these enhancements would be
effective January 2007, and the additional tax relief would cost
approximately $500,000. For FY2005, the total cost of the county's tax
relief effort was $2.2 million.
The increased category limits will most likely mean that additional citizens
will now qualify for leaf and refuse collection services as well. Staff
estimates that the total cost of providing these services to qualifying
residents is approximately $200,000 per year.
The proposed ordinance is attached.
Preparer: Rebecca T. Dickson
. Yes
Title: Director of Budaet and Manaaement
DNO
Attachments:
I # 0001.81.
AN ORDINANCE TO AMEND THE CODE OF THE COUNTY
OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND
RE-ENACTING SECTIONS 9-24 AND 9-25 TO INCREASE THE
AMOUNT OF REAL ESTATE THAT CAN BE EXEMPTED,
THE AMOUNT OF TAX RELIEF PROVIDED, AND THE
MINIMUM NET WORTH FOR RELIEF ELIGIBILITY
BE IT ORDAINED by the Board of Supervisors of Chesterfield County:
( 1) That Sections 9-24 and 9-25 of the Code of the Countv of Chesterfield, 1997, as amended,
are amended and re-enacted, to read as follows:
Sec. 9-24. Restrictions and conditions.
Notwithstanding any other provision of this chapter, a dwelling or manufactured home,
and up to one acre of land upon which either is situated may be temporarily exempted from
taxation when any such property is owned by and occupied as the sole residence of a person at
least 65 years old or a person who is determined to be permanently and totally disabled as
defined by Code of Virginia, ~ 58.1-3217. The exemption shall be subject to the following
restrictions and conditions:
(a) During the preceding calendar year, the total combined income from all sources
of the owners and owners' relatives living in the dwelling or manufactured home
must not exceed $49,600.00 $52,,000.00; without including in the total the first
$6,500.00 of each relative's income, other than the owner's spouse who is living in
the dwelling or manufactured home.
(b) Notwithstanding subsection (a), if a person qualifies for an exemption under this
section, and can prove by clear and convincing evidence that the person's physical
or mental health has deteriorated such that the only alternative to permanently
residing in a hospital, nursing home, convalescent home or other facility for
physical or mental care is to have a relative move in and provide care for the
person, and if a relative does move in for that purpose, then none of the income of
that relative or that relative's spouse shall be included in calculating the income
limit; however, if the residence's owner has, within a three-year period prior to or
after the relative moves into the residence, transferred to the caregiving relative
assets in excess of $5,000.00 without adequate consideration then the income of
the caregiver relative or that relative's spouse shall be included in calculating the
income limit.
(c) As of December 31 of the immediately preceding calendar year, the net combined
financial worth, including interest of the owners and of the spouse of any owner,
excluding the value of the property for which the exemption is sought, and the
value of up to an additional nine acres of real estate if such additional nine acres
of real estate are contiguous to and a part of the parcel for which the exemption is
sought, must not exceed $139,100.00 $169,,100.00.
0505:70961.1 0001.82
Sec. 9-25. Schedule of exemptions permitted.
(a) The amount of exemption from real estate taxation under this section shall be
determined in accordance with the following schedule:
Income
$0.00 through $31,600.00 $37~000.00
$31,601.00 through $16,100.00 $37~001.00 through $48~500.00
$16,101.00 through $19,600.00 $48~501.00 through $52~000.00
Percentage
of Exemption
100
50
25
(b) The tax exemption provided by section 9-24 shall not exceed $2,000.00.
(2) That this ordinance shall become effective on January 1,2007.
0505:70961.1
2
OO(}183
1!irqmonb qJimt~ .1Bif5lntlcn
An Affiliate of Media General
Advertising Affidavit
(This is not a bill. Please pay from invoice)
P. O. Box 85333
Richmond, Virginia 23293-0001
(804) 649-6000
Account Num.
??OROt'i
Date
Oil1 'i1100t'i
r:HFSTFRFTFIO ROARO OF STTPFRVTSORS
A TTN USA FT.KO
PO ROX 40
nmSTFRFTFT.O v A 7iRi?-0040
IDate
Code
Description Ad Size
Total Cost
0'\/1 S/?OOfl
17.1
TAKF NOTTr:FTAKF NOTTr:F THAT THF ROARO 0 700 x 79.00
fin I .44
A TJ:AC,'=' .....
. TAKE NOTICE
Take notice that the Board of Supervisors of Chester-
Wfie1dd cOdunty l .virginia, at an adjourned meeting on
e pes aYI March 22. 2006 at 7:00 p.m. in the County
~ubhc !-,~eting Room at .the Chesterfield Administra-
tl.DQ BUll,dllmg, Route 10 and Lori Road, Chesterfield Vir-
giOia, WI hold a public hearing to consider: .
An I?rdinance to amend the Code of t~e cou~t-.; of Ches-
terfield, .19971. as amended by amen 109 an re-enact-
109 sections ~-24 and 9-25 to increase lhe amount of
~eal esta,te that can be exempted, the amount of tax reo
h~bf,p'rovlded, and the minimum net worth for reiief eli.
gl llity. .
p.. copy?f the ordinance is on file in the County Admin-
Istrator s .off)c~, Room S04, 9901 Lori Road, Chesterfield
County, Virginia and may be examined by all interested
persons between the hours of 8:30 a.m. and 5'00 pm
Monday thr04gh, Friday. . ."
p..n persons wish 109 to present their views on this sub-
Ject are encouraged to call the Office of the Clerk to the
Bhoard of Supe(Vlsors at (804) 748-1200 to be placed on
tb ef speakers list or may appear and sign up at 6 p m
e ore the meeting. ' ,
The he,aring is heRI at a public facility designed to be
a~chesslble ,to persons with disabilities. Any persons
Wit Questions on the accessibility of the facility or
n,eed for reasonable accommodations should contact
~lsa,Elko, Clerk to the Board, at 748-1200. Persons need.
109 kmterpreter services for the deaf must noti~.the
Cler to the Board no later than Friday Marc 17
2006. "
HERE
Media General Operations, Inc.
Publisher of
THE RICHMOND TIMES-DISPATCH
This is to certify that the attached T AKF NOTTr:FT AKF. NOTTr:f
was published by Richmond Times-Dispatch, Inc. in the City of
Richmond, State of Virginia, on the following dates:
03/08/2006 03/1 5/2006
The first insertion being given. . . .
O~/OR/)OOt'i
Newspaper reference:
Sworn to and subscribed before
2330504
State of Virginia
City of Richmond
My Comm ission expires
I\lMBERL Y HARRIS
IxuTARY PUBLIC
cor\mOI~V\'EAL TH OF VIRGINIA
Ivi\ CCiVlrJI. E.\P3. JA:~. 31,2009
THiS is NOT A BILL. PLEASE PAY FROM INVOICE.
THANK YOU'.
&
~~
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: March 22,2006
Item Number: 16.0.
Subiect:
Public Hearing on Proposed 2006 Tax Rates
County Administrator's Comments: IJe1bm p;t} k ~ t'7t /}pi11 ~
County Administrator: ~
Board Action ReQuested:
Hold a Public Hearing on the Proposed 2006 Tax Rates Ordinance.
Summarvof Information:
This date and time has been scheduled to hold a public hearing on tax
levies for the tax year 2006. The County Administrator's Proposed FY2007-
FY2008 Biennial Financial Plan assumes a real estate tax rate of $1.06 in
2006 with a $0.01 reduction each year thereafter and anticipates holding
all other rates constant.
The real estate tax rate advertised for this public hearing is $1.06. This
gives the Board of Supervisors the flexibility to adopt a real estate tax
rate of $1.06 or lower on April 12, 2006.
Preparer: Rebecca T. Dickson
Title: Director. Budaet and Manaaement
Attachments:
. Yes
DNO
I #0001SJ
AN ORDINANCE TO ESTABLISH THE ANNUAL TAX LEVY
ON VARIOUS CLASSES OF PROPERTY FOR THE
COUNTY OF CHESTERFIELD
BE IT ORDAINED by the Board of Supervisors of the County of Chesterfield
that for the year beginning on the first day of January, ~ 2006, and ending on the
thirty-first day of December, ~ 2006, the taxes on property in all the Magisterial
Districts of the County of Chesterfield shall be as follows:
Sec. 1. Real Property and Mobile Homes.
On tracts of land, lots or improvements thereon and on mobile homes the tax shall
be $-hQ+ $1.06 on every $100 of assessed value thereof.
Sec. 2. Personal Property.
(a) On automobiles, trailers, boats, boat trailers, other motor vehicles and on
all tangible personal property used or held in connection with any mining, manufacturing
or other business, trade, occupation or profession, including furnishings, furniture and
appliances in rental units, the tax shall be $3.60 on every $100 of the assessed value
thereof.
(b) On aircraft as defined by Section 58.1-3503 and -3506 of the Code of
Virginia, 1950, as amended, the tax shall be $.50 on every $100 of the assessed value
thereof.
(c) On motor vehicles owned or leased by members of volunteer rescue
squads, volunteer fire departments, volunteer police chaplains and by auxiliary police
officers as provided in Section 9-57, Code of the County of Chesterfield, 1997, as
amended, the tax shall be $.96 on every $100 of the assessed value thereof.
(d) On wild or exotic animals as defined by Section 58.1-3506 of the Code of
Virginia, 1950, as amended, the tax shall be $0.01 on every $100 of the assessed value
thereof.
(e) On motor vehicles which use clean special fuels as defined in Section
58.1-2101 of the Code of Virginia, 1950, as amended, the tax shall be $3.24 on every
$100 of the assessed value thereof.
(0 On motor vehicles, trailers, and semitrailers with a gross vehicle weight of
10,000 pounds or more used to transport property for hire by a motor carrier engaged in
interstate commerce, the tax shall be $.96 on every $100 of the assessed value thereof.
0505:71186.1
1
This ordinance will not be reproduced by Municode.
Insert in Code book before page 9: 1.
O,001.g~:i-
{g} On motor vehicles which are specially equipped to provide transportation
for physically handicapped individuals. the tax shall be $.01 on every $100 of the
assessed value thereof.
Sec. 3. Public Service Corporation Property.
(a) On that portion of real estate and tangible personal property of public
service corporations which has been equalized as provided in Section 58.1-2604 of the
Code of Virginia, 1950, as amended, the tax shall be $-hG+ $1.06 on every $100 of the
assessed value thereof determined by the State Corporation Commission.
(b) The foregoing subsections to the contrary notwithstanding, on automobiles
and trucks belonging to such public service corporations the tax shall be $3.60 on every
$100 of assessed value thereof.
Sec. 4. Machinery and Tools.
On machinery and tools used in a manufacturing or mining business the tax shall
be $1.00 on every $100 assessed value thereof.
0505:71186.1
2
This ordinance will not be reproduced by Municode.
Insert in Code book before page 9: 1.
000186
iirbmon~ Q1imtfJ. ilUliputch
An Affiliate of Media General
Advertising Affidavit
(This is not a bill. Please pay from invoice)
P. O. Box 85333
Richmond, Virginia 23293-0001
(804) 649-6000
Account Num.
7.?OROI1
Date
O~/l "\/?0011
r.HFSTFRFTFTD ROARD OF STTPFRVTSORS
ATTN TJSA FT.KO
PO ROX 40
r.HFSTFRFTFT.O v A :nR~)-0040
I Date
Code
Total Cost
O~/1 "i/?OOfi
1?1
TAKF. NOTTrF.TAKF. NOTTrF. THAT THF ROARO 0 2,00 x )fiOO
519.7fl
ATJb&;M
Take notice that th/Board of Supervisors of Chester.
field County, Virginia, at an adjourned. meeting on
Wednesday March 22, 2006 at 7:05 p.m. In the ~qunty
Public ing Room at the Chesterfield AdmInIstra-
tion . Route 10 and Lori Road. Chesterfield. Vir-
ginia, hold a public hearing to consider: .
An 0 nce to establish the annual tax IeI(}' on van-
ous c asses of property for the County of Chester-
field. . d .
A copy of the ordinance is on file In.the County A 11;lIn-
istrator's office, Room 504. 9901 Lon Road, Chesterfield
County Virginia and may be examined by all interested
persons between the hours of 8:30 a.m. and 5:00 p.m.,
Monday through Friday. , .
All persons wishing to present their views on thiS sub-
iect are encourageil to call the Office of the Clerk to the
Board of SupervIsors at (804) 748-1200 to be placed on
the speakers list, or may appear and sign up at 6 p.m.
before the meeting. .
The hearing is helCl at a public facility deSigned to be
accessible 1:0 persons With disabilities. Any persons
with lluestions on the accessibility of the faCility or the!
need for reasonable accommodalions should contact I
Lisa Elko. Clerk to the Board. at 748-1200. Person~ need- .
ing interpreter services for the deaf must notify the I
Clerk to the Board no later than Friday, March 17.
2006. Q
HERE
I
I
I
I
I
1
L.___
THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU
~sa~oo MS~
Media General Operations, Inc.
Publisher of
THE RICHMON D TIMES-DISPATCH
This is to certify that the attached TAKF NOTTrFTAKF NOTTD
was published by Richmond Times-Dispatch, Inc. in the City of
Richmond, State of Virginia, on the following dates:
03/08/2006 03/15/2006
The first insertion being given. . . .
O~/OR/?OO()
Newspaper reference:
Sworn to and subscribed before
2330510
me this _"Z1ld ~
t6tm~- n, ~huw ~.~
lm~Notary Public ~~rvisor
State of Virginia
City of Richmond
My Commission expires
I(IMBERL Y HARRIS
I~OTARY PUBUC
Cor\~MONWEAL TH OF VIRGINIA
11/1\' COMM. EXPS. JAN. 31,2009
.~
.
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 1 of 1
AGENDA
Meeting Date:
March 22, 2006 Item Number: 16.E.
Subiect:
Public Hearing to Consider the FY2007-2012 Proposed Capital Improvement
Program
County Administrator's Comments: Ack~ J k. r (JI')t ApJJ I Z. ·
County Administrator: ~
Board Action ReQuested:
Hold a Public Hearing to Consider the FY2007-2012 Proposed Capital
Improvement Program.
Summarvof Information:
This date and time has been scheduled to hold a public hearing on the County
Administrator's Proposed Capital Improvement Program for FY2007-2012 which
totals $728,273,100 for County, Schools and Utility projects as follows:
General County
Schools
Utilities
$267,412,400
300,452,700
160,408,000
$728,273,100
Preparer: Rebecca T. Dickson
Title: Director. Budaet and Manaaement
Attachments:
DYes
.NO
I # 0001.8~
61
~~
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 1 of 1
AGENDA
Meeting Date:
March 22, 2006 Item Number: 16.F.
Subiect:
Public Hearing on the FY2007 Proposed Community Development Block Grant and
the HOME Investment Partnership Annual Plan
County Administrator's Comments:
11~ ~ & r C>>1. 4~ IZ.
r/<i1
County Administrator:
Board Action ReQuested:
Hold a Public Hearing on the FY2007 Proposed Community Development Block
Grant and the HOME Investment Partnership Annual Plan.
Summarvof Information:
This date and time has been scheduled to hold a public hearing on the FY2007
Proposed Community Development Block Grant and the HOME Investment
Partnership Annual Plan. The FY2007 recommendation for this program totals
$2,271,600 which is comprised of $1,271,100 in new CDBG allotments, $470,300
in new HOME Investment Partnership allotments, $11,200 in Reprogrammed HOME
American Dream Downpayment Initiative (ADDI) Funds, $85,700 in Reprogrammed
funding, and $433,300 in Program Income.
The County's Community Development Block Grant and HOME Annual Plan for
FY2007 is required to be submitted to the u.s. Department of Housing and
Urban Development by May 15, 2006. The submission must follow a required
public hearing by the Board of Supervisors. A Review Committee has made its
recommendation to the County Administrator. Attached are the recommend-
dations from both the Review Committee and the County Administrator.
Preparer: Rebecca T. Dickson
Title: Director. Budaet and Manaaement
Attachments:
. Yes
DNa
I # OOnj k8
Community Development Block Grant FY2007 Allocation
FY2007
Committee
Recommendation
198,037
5,970
5,000
63,000
272,007
100,000
100,000
124,000
75,000
175,000
100,000
674,000
132,000
94,493
100,000
326,493
15,000
6,000
8,000
51,300
19,000
57,500
20,000
6,000
30,000
212,800
125,000
125,000
284,074
50,183
334,257
Activitv
Jefferson Davis Business Incubator-Biz Works
Crater Small Business Development
Friends Association for Children TraininglEmployment
Business Revitalization Coordinator
Total Economic Development
Interfaith Housing Construction (CHDO)
CDBG Emergency Home Repair Program
Elder Homes Rehabilitation
HOME First Time Homebuyers Program
In-House Inspections Rehabilitation
Winchester Greens Infrastructure Improvements
Total Housing
Rayon Park Sewer Extension
Jefferson Davis Streetscape Improvement Program
Winchester Forest - Site Work
Total Public Facilities/Improvements
Children's Home of Virginia
Ampthill Seniors Program
Bensley Elementary Extended Day Program
Bensley Community Center Operations
Communities In Schools
Ettrick Community Center Operations
Boys & Girls Club Project Learn
Chalkley After School Program
Youth Programs
Total Public Service
Pro-Active Code Compliance
Total Code Enforcement
CDBG Administration
HOME Administration
Total Administration
Unallocated - CDBG*
Unallocated - HOME*
Total Unallocated
Total
* Funds cannot be used in Public Service or Administration categories.
$1,944,557
CDBG
HOME
ADDI
Total Allocation
Reprogrammed
Program Income
Total available
Revised
FY2007
Proposed
198,037
5,970
5,000
63,000
272,007
100,000
100,000
124,000
75,000
175,000
100,000
674,000
132,000
94,493
100,000
326,493
10,000
6,000
8,000
51,300
24,000
57,500
20,000
6,000
29,593
212,393
125,000
125,000
283,190
47,032
330,222
182,530
148,964
331,494
2,271,609
1,271,107
470,316
11,246
1,752,669
85,660
433,280
2,271,609
0001 ~")~n.
O:J
....i'Sl
,
~ -.
fi.~~
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
MeetinCl Date: March 22. 2006
Subiect:
Item Number: 16.G.
Public Hearing on FY2007-FY2008 Proposed Biennial Financial Plan
County Administrator's Comments:
Acto:;, ~ ~ MrJ f7n j);vJ
County Administrator: c/c!!f
/2,
Board Action ReQuested:
Hold a Public Hearing on the FY2007-FY2008 Proposed Biennial Financial
Plan.
Summary of Information:
This date and time has been scheduled to hold a public hearing on the
County Administrator's FY2007-FY2008 Proposed Biennial Financial Plan
which totals $1,104,045,400 for FY2007 and $1,097,446,800 for FY2008.
Preparer: Rebecca T. Dickson
Title: Director. Budaet and Manaaement
Attachments:
DYes
.NO
I # 0001.99
.
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: March 22, 2006
Item Number: 17.
Subiect:
Adjournment and Notice of Next Scheduled Meeting of the Board
of Supervisors
County Administrator1s Comments:
County Administrator:
~
Board Action Reauested:
Summarvof Information:
Motion of adjournment and notice of a regularly scheduled meeting to be
held on April 12, 2006 at 3:30 p.m.
Preparer: Lisa H. Elko
Title: Clerk to the Board
Attachments:
DYes
.NO
#
000191.