04-12-2006 Packet
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 1 of 1
AGENDA
Meeting Date:
A~ril12, 2006 Item Number: 2.A.
Subiect:
County Administrator's Comments
County Administrator1s Comments:
County Administrator:
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Board Action Reauested:
Summarvof Information:
Mr. Jim Dunn, CCE, President and CEO for the Greater Richmond Chamber and Mr.
John Martin, President, Southeastern Institute of Research will be present to
make a presentation regarding the results of the Vision 20/10 Survey for the
Richmond region.
Preparer:
Lisa H. Elko
Title: Clerk to the Board
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Attachments:
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PRESENTED BY:
PhilipMorrisUSA
INCLUDED: Teammates, issues, meals, lodging, transportation and a resource kit
NOT INCLUDED: Solutions
Do you know what is going on in
Greater Richmond?
Do you care?
Want to make a difference?
Picture you and nine others, plus a well-
known and well-prepared mentor. One
minute you're visiting a homeless shelter,
the next minute you're meeting with the
Chief of Police. You're asking questions,
taking notes and opening your eyes to new
ways of solving the region's greatest
problems that were identified as part of
the recent Vision 20/10 Mid-Decade
Update research:
* Affordable Housing & Poverty
* Crime & Public Safety
* Education
* Transportation
* Workforce Development
For 30 hours, you and your team will be
challenged to discover new and existing
creative solutions to our region's issues and
present your findings to the group. We'll
provide food, lodging, and transportation.
You provide the inspiration, imagination
and curiosity.
ARE YOU UP FOR THE CHALLENGE?
Apply Now at www.GRCC.com
(EVENTS> Special Events Overview>>
Greater Richmond Challenge)
TAKE A LOOK INSIDE THE CHALLENGE: A SAMPLE TlMELINE
05.22.06 I Orientation
4-6 p.m. Meet my teammates, learn my issue, eat & drink
06.01.06 I 1" Day of the Challenae
7:30 a.m. Eat & greet
8: 15 a.m. Challenging & motivational speech gets me revved up
Start gathering with team & getting really excited
9:30 a.m. Get on the bus with my team
Discussing issue & divvying up responsibilities
Plotting our approach to visiting 3 counties, & the City
Phone calls to set appointments
First stop - questions asked, eyes opened
Next stop - more questions, & something storts to click
Next stop - a major disagreement within the team on how to proceed
Mentor steps in, compromise reached, learn it's not 50 easy to solve the big
problems
Midday Time to eat with my team, regroup & recharge
1: 12 p.m. Back on the bus, completely reinvigorated
Team presentation starts to take shape
A side trip based on the mentor's suggestion
Ideas take a giant leap forward
Another stop & a major question clarified
Interview senior government official - learn about new issue
Interview non-profit agency who provides new challenge
Run into competing team & feel good about our progress
Rush to have one last stop on the way back to base
5:00 p.m. Report back to base with ideas bubbling & presentation taking shape
6:30 p.m. Eat again...with drinks!
Evening Night on the town with teammates & other teams to provide alternative thinking
Get a good night's sleep & let subconscious do some work
06.02.06 I 2nd Day of the Challenae
7:30 a.m. Eat and greet
8:00 a.m. Meet with other teams working on our issue to work out final presentation. Lots of
energy and excitement
9:00 a.m. Presentations begin - learning lots!
10: 15 a.m. Stretch my legs and drink some coffee
10:30 a.m. Presentations resume - WOW, have we covered a lot of territory in 36 hours!
12:00 p.m. Lunch with region's leaders - they heard what we had to say & they're going to
use some of our suggestions
2:00 p.m. Concluding session - I get a certificate
2:30 p.m. Goodbye to new friends, swap business cards & head home - the region looks so
different through my new perspective...
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: April 12, 2006
Item Number: 6.
Subiect:
Work Session on County Administrator's Proposed FY2007-FY2008 Biennial
Financial Plan, the Proposed FY2007 Community Development Block Grant
and HOME Investment Partnership Annual Plan, and the Proposed FY2007-
FY2012 Capital Improvement Program
County Administrator1s Comments:
County Administrator:
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Board Action Reauested:
Hold a final work session on the County Administrator's Proposed
FY2007-FY2008 Biennial Financial Plan, the Proposed FY2007 Community
Development Block Grant and HOME Investment Partnership Annual Plan,
and the Proposed FY2007-FY2012 Capital Improvement Program as well as
other ordinance changes.
Summarvof Information:
This time has been scheduled for a final work session on the proposed
financial plans as well as other ordinance changes. Staff will review
proposed revisions to the plans at the work session. All revisions
requested will be incorporated into the appropriations resolution and
approved as part of adoption of the financial plans.
Staff plans to provide the Board with information to be presented at
the work session prior to the Board meeting.
Preparer:
Rebecca T. Dickson
Title: Director. Budaet and Manaaement
Attachments:
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: A~ril12, 2006
Item Number: 7.
Subiect:
Deferred Item: Consideration of Transfer of a Total of $800 ($352 from the
Bermuda District Improvement Fund, $320 from the Dale District Improvement
Fund and $128 from the Matoaca District Improvement Fund) for the Purpose of
Installing Playground Equipment at Ironbridge Park
County Administrator1s Comments:
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County Administrator:
Board Action Reauested:
The Board of Supervisors is requested to approve the transfer of a total of
$800 ($352 from the Bermuda District Improvement Fund, $320 from the Dale
District Improvement Fund and $128 from the Matoaca District Improvement
Fund) to install playground equipment at Ironbridge Park
Summarvof Information:
At the March 22, 2006 meeting the Board approved a payment of $7,200 from the
Bermuda, Dale and Matoaca District Improvement Funds to add dugout covers at
the Ironbridge Baseball complex. In that same action, the Board deferred the
expenditure of $800 so that Ms. Humphrey and Mike Golden could analyze what
equipment should be purchased and how the equipment should be placed at the
park.
The purchase of playground equipment must be made by the Parks and Recreation
Department in accordance with the Virginia Public Procurement Act and County
purchasing policies.
For information regarding available balances in the District Improvement Fund
accounts, please refer to the District Improvement Fund Report.
Preparer:
Rebecca T. Dickson
Title: Director Budaet and Manaaement
0800:71544.1
Attachments:
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000003
DISTRICT IMPROVEMENT FUNDS
APPLICATION
This application must be completed and signed before the County can
consider a request for funding with District Improvement Funds. Completing and
signing this form does not mean that you will receive funding or that the County can
legally consider your request. Virginia law places substantial restrictions on the
authority of the County to give public funds, such 8S District Improvement Funds, to
private persons or organizations and these restrictions may preclude the County's
Board of Supervisors from even considering your request
1. What is the name of the applicant (person or organization) making this funding
request? CENTRAL CHESTERFIELD LITTLE LEAGUE
2. If an organization is the applicant, what is the nature and purpose of the
organization? (Also attach organization's most recent articles of incorporation and/or
bylaws to application.)
Cell has over 900 Chesterfield County Darticioants reoresenting over 700 separate
families. As a member of Little League International. it is a non-orofit organization
whose mission is to "to promote. develop. supervise. and voluntarily assist in all
lawful ways. the interest of those who will participate in Little League Baseball and
Softball. II The program assists youth in develooing the qualities of citizenship.
discipline. teamwork and Dhysical well-being. By espousing the virtues of character.
couraoe and loyalty. the orogram is designed to develop superior citizens rather
than superior athletes.
3.
What is the amount of funding you are seeking?
$8000 - $10000
4. Describe in detail the funding request and how the money, will be spent.
Funds would be used to purchase and install a playground area (swings. slides.
etc.) and duaout covers at Ironbridae baseball comDlex. Fields 1-4. Currently. there
are no facilities at the complex for use by those children (brothers. sisters) not
actively Darticipating in baseball related activities. Additionally. complex 1-4 is one
of the few remaining county baseball comolexes with no overhead cover of dugouts
to protect the particiDants from inclement weather or harmful. intense. direct sunlight
in the spring and summer months coinciding with regular season and tournament
play. Cell would intend to Durchase and install this equipment through one of the
previously established Chesterfield County contracts and an aooroved vendor. The
desire is to have the equiDment purchased. installed. inspected. and available for
use prior to Spring 2006 Qoening Day. scheduled for 1 Aoril. 2006. Upon
installation. the items would remain the oroperty of Chesterfield County (Parks and
Recreation. )
5. Is any County Department involved in the project, event or program for which
0407:23380.1
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you are seeking funds? Parks and Recreation. CClL has had initial discussions
with Chesterfield Counw Parks and Recreation and have received tentative
approval for completion of the proiect. Dending availability of funds.
6. If this request for funding will not fully fund your activity or program, what other
individuals or organizations will provide the remainder of the funding?
These funds would help to defray the total cost of the Droiect and would be in
addition to the $8000-$10000 to be provided by Central Chesterfield Little
Leaaue to complete the proiect.
7.
If applicant is an organization, answer the
following:
Is the organization a corporation? Yes
Is the organization non-profit? Yes
Is the organization tax-exempt? Yes
No X
X No
X No
8. What is the address of the applicant making this funding request?
Central Chesterfield Little League
PO Box 2382
Chesterfield. VA 23832
9. What is the telephone number, fax number, e-mail address of the applicant?
T eleohone/Fax: 796-9001
Email address:pbooth210@comcast.netorvic.evaro@us.army.mil
Signature of applicant If you are signing on
behalf of an organization you must be the
president, vice-president, chairman/director
or vice-chairman of the organization.
C=Pf~ cd J2x:a~
Signature
President. Central Chesterfield Little Leaaue
Title (if signing on behalf of an organization)
\.Jc.w L ~.~ccth
Printed Name
2- ' >3. ~C)LD
Date
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: April 12, 2006
Item Number: 8.A.1.
Subiect:
Adoption of an Ordinance Relating to the Department of Building Inspection
Fees
County Administrator's Comments:
County Administrator:
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Board Action Reauested:
Adopt Attached Amendments to Section 5-5 of the County Code Relating to
Department of Building Inspection Fees.
Summary of Information:
The Board of Supervisors held a public hearing on March 22, 2006 concerning
the proposed ordinance amendments relating to a new Building Inspection
fee.
Quality analysis of building inspections performed has determined that a
frequent rej ection comment listed is "Not Ready". When an inspector
arrives to perform a requested inspection and the work to be inspected is
still being installed or assembled, this causes rework and additional trips
to the construction site. For inspections performed between June 1, 2004
and June 30, 2005, Building Inspection found a total of 2,930 "Not Ready"
remarks on field visi ts. This accounted for 2.6% of the 111,157 field
visits made for FY2004/05. Establishing a $48 fee for non-value added
trips ("Not Ready" inspections) may discourage customers from scheduling
inspections they are not ready to have performed. It is anticipated that
this fee will produce an estimated $134,000 in additional revenue in the
first year.
The ordinance is attached.
Preparer: Rebecca T. Dickson
Title: Director. Budaet and Manaqement
Attachments:
. Yes
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1000006 I
AN ORDINANCE TO AMEND THE CODE OF THE COUNTY
OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING
AND RE-ENACTING SECTION 5-5 RELATING
TO BUILDING PERMIT FEES
BE IT ORDAINED by the Board of Supervisors of Chesterfield County:
( 1) That Section 5-5 of the Code of the Countv of Chesterfield. 1997, as amended, is
amended and re-enacted to read as follows:
Sec. 5-5. Permit fees.
(a) Generally. Except as provided in this section, every applicant for a building
permit must pay the fees set forth in this section before the building official issues a building
permit, as required by the Virginia Uniform Statewide Building Code. If an applicant makes a
change in the scope of work, a permit amendment is required and additional fees may be
assessed in accordance with this section.
(b) Fees shall be charged in accordance with the following schedule:
(1) General fees:
a. State levy: The Commonwealth of Virginia imposes a state levy on all
permit fees to fund the state's continuing education and training
program for building inspection. All applicants shall be charged the
state levy at the same rate charged to the county by the state.
b. Administrative fees:
1. Change in construction plans and/or setbacks: Most closely
related fee:
(i) If the amendment results in a change in the scope of
work, additional permit fees may be assessed in
accordance with this section.
(ii) Change in contractor or lien agent, extensions, take-
overs, transfers, reinstatements, and permits for CO
purposes. . . 48.00
(iii) Footing and foundation permits: available for permit
holders accepting risk to commence with
footing/foundation construction prior to building permit
approval . . . 48.00
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(iv) Change of use or change of occupancy (no work being
done) . . .50.00
(v) Credit card fees. All applicants who pay fees by
Discover<ID credit card shall pay the credit card
company's charge for use of the card, in addition to the
permit fee.
c. Code investigation fees:
1. Residential: 25 percent of applicable permit fee, or $48.00,
whichever is greater.
2. Commercial: 25 percent of applicable permit fee, or $100.00,
whichever is greater.
d. Reinspection fees . . . 48.00
e. Not ready for inspection fee. . .48.00
& 1:. Refund requests. Refunds shall be allowed only in cases where
construction was not started and shall be as follows:
1. Residential: 25 percent of applicable permit fee, or $48.00,
whichever is greater.
2. Commercial: 25 percent of applicable permit fee, or $100.00,
whichever is greater.
3. Environmental engineering fees and state levy are not
refundable.
~ &. Temporary certificates of occupancy and renewals:
1. Residential building permits (per unit) and subsequent
extensions. . . 48.00
2. Commercial building permits (per building) and subsequent
extensions. . . 100.00
(i) "Tenant upfit" permits, where work is incomplete under
the "shell" permit. . . No charge
(2) Residential building permits:
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a. Single-family dwellings including townhouses and condominiums (per
unit) . . . 576.00
b. Modular/manufactured/mobile homes:
1. Industrialized buildings, modular homes (without a permanent
chassis) . . . 240.00
2. Mobile and manufactured homes on private property. . .96.00
3. Mobile and manufactured homes in a mobile home park. . .
48.00
c. Additions and other accessory structures. . . 336.00
1. Florida rooms, attached garages, detached garages with
occupiable space. . . 288.00
2. Detached garages (no second floor occupiable space), double-
door car shed, and finished pool house. . . 240.00
3. Alterations, and converting deck/porch/garage to finished space
. . . 144.00
4. Porch and chimney additions. . . 144.00
5. Deck, carport, gazebo, dormers, greenhouse, handicapped ramp,
unheated pool house, retaining wall, and boat dock with roof . . .
96.00
6. Sheds:
150--256 square feet, including prefab sheds on skids and pole
sheds . . . 96.00
Less than 150 square feet and costing less than $500.00 in
materials and labor. . . No permit required
d. Renovations and repairs:
1. Renovation, alteration or conversion:
(i) Resulting in a change in use of square footage.
Unfinished space to finished space (with no new
footings) . . . ~ 144.00
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(ii) Resulting in no change in use of square footage, where a
rough-in inspection is not required. . . 96.00
2. Exterior renovation and storm damage repairs. . . 48.00
3. Chimney relining. . .48.00
4. Fire damage repair permits: shall be based upon the most similar
permit fee and shall be a minimum fee of . . . 96.00
5. Floor joist and foundation repair. . . 48.00
e. Other residential permits:
1. Residential foundation pour inspections. . . 335.00
(i) Additional fee if concrete testing is required because out-
of-specification concrete is used. . . 100.00
(ii) Additional fee for reinspection when inspector is present
and the concrete pour has been canceled or delayed in
excess of one hour. . . 100.00
(iii) As an alternative to the county's foundation pour
inspection, the building official may accept inspection
reports from qualified, independent engineers who are
approved and reliable.
2. Swimming pools (above and in-ground) . . . 48.00
3. Pool barrier fences (if permitted separately from pool) . . .48.00
4. Relocation (house moving) . . . 192.00
5. Demolition. . . 48.00
6. Elevator and wheelchair lift. . . 48.00
(3) Residential auxiliary permits:
a. Electrical:
1. New single-family dwellings. . . 144.00
2. Industrialized building (modular home) . . . 96.00
3. Additions, renovations, and conversions:
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(i) Where rough-in inspection is required. . . 96.00
(ii) Where rough-in inspection is pre-existing. . . 48.00
4. Temporary poles, relocation, service change, installation,
replacements, repairs. . . 48.00
5. Mobile or manufactured homes on private property. . .48.00
6. Mobile or manufactured homes in a mobile home park (hook-
ups only) . . . No fee
b. Gas:
1. Natural gas--AII new installation: . . .96.00
2. Propane gas-all new installations:
(i) Gas piping, propane tank and/or product line. . . 96.00
(ii) Gas piping to appliances only. . . 48.00
(iii) Propane tank and/or product line only. . .48.00
3. Repairs or replacement with like appliance. . .48.00
c. Mechanical:
1. Heating, venting and air conditioning (HV AC):
(i) New system installation. . . 96.00
(ii) System replacement with new ductwork. . . 96.00
(iii) System replacement without new ductwork. . . 48.00
2. Woodstove installation. . .48.00
3. Fuel tank installation and/or removal or replacement. . .48.00
d. Plumbing:
1. New residential single-family dwelling, and condo, townhouse,
and duplex (per unit) . . . 192.00
2. Industrialized building (modular homes) . . . 96.00
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3. Addition, renovation and conversion:
Where rough-in inspection is required. . . 96.00
Where rough-in inspection is pre-existing. . . 48.00
4. Mobile or manufactured homes on private property. . .48.00
e. Boiler and fire (each single-family dwelling) . . . 48.00
f. Small appliance installation/replacement. .. 48.00
(4) Commercial building permits:
a. Fixed fee for each $1,000.00 or fraction thereof of the estimated
construction cost above $2,000, to build, alter, repair, or replace . . .
6.20
b. Minimum fees:
1. New construction, including apartments (per unit) . . . 250.00
2. Communication tower. . . 200.00
3. Additions and commercial decks. . . 150.00
4. Commercial swimming pools. . . 150.00
(i) Barrier permit, if permitted separately from the
swimming pool permit. . . 50.00
5. Tenant upfits . . . 100.00
6. Pole buildings and pavilions. . . 100.00
7. Retaining wall. ..100.00
8. Tents (greater than 900 square feet) . . . 40.00
9. Renovations. . . 100.00
10. Industrialized building, including foundations. . . 100.00
11. Construction/classroom/office trailer installation or relocation. .
. 50.00
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12. Flagpoles and tents (greater than 900 square feet) . . .40.00
13. Satellite dish. . . 100.00
14. Demolition of a commercial structure. . . 100.00
15. Change of use, when no work is being performed. . . 50.00
16. Signs~. . . 50.00
(i) Estimated cost of $2,000.00 or less. . . 50.00
(ii) Fee for each additional $1,000.00 or fraction thereof of
the estimated construction cost. . . 5.50
(5) Commercial auxiliary permits:
a. Electrical, mechanical, plumbing, gas, active solar system, boiler, and
well permits, when the cost of labor and materials for installation,
alteration, replacement and/or repair is (rounded up to the nearest
dollar) is $1,000.00 or less. . . 50.00
1. For each additional $1,000.00 or fraction thereof, of the
estimated cost over $1,000.00 . . . 5.50
b. Fire/sprinkler and alarm system installations, alterations, replacement
and/or repairs when the cost of labor and materials is $1,000 or less. . .
50.00
1. For each additional $1,000.00 or fraction thereof, of the
estimated costs over $1,000.00 . . . 6.20
(6) Other commercial permits:
a. Annual certificate of compliance for elevators, escalators (per floor),
dumbwaiters and man lifts, payable on or before December 31 for the
following year. . . 40.00
b. Amusement devices:
1. Administrative amusement permit, where no inspections are
required. . . 10.00
2. Kiddie rides--Type A . . . 10.00
3. Kiddie rides--Type B . . . 15.00
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4. Major rides. . . 25.00
5. Spectacular rides. . . 45.00
(7) Fee exemptions:
a. A building permit fee will not be required where the cost of
construction is less than $500.00 and would not require securing any
permit for electrical, gas, mechanical or plumbing work in accordance
with Section 107 of the Virginia Uniform Statewide Building Code.
b. A building permit fee will not be required for the construction of
building areas designed and used as a place of worship.
c. A building permit fee will not be required for building permits for
construction by county departments funded by the general fund.
d. A building or auxiliary permit fee will not be charged for commercial
construction located in an "enterprise zone" as designated by the
Commonwealth of Virginia and administered by the Chesterfield
County Block Grant Office. This exemption shall continue for the life
of the enterprise zone.
e. In the event of a presidentially-declared natural disaster. the Board of
Supervisors may waive permit fees for repair of damage caused by the
disaster.
(c) Disposition of fees. All permit fees required by this section shall be paid by the
applicant to the county treasurer when the permit application is filed with the building official.
The treasurer shall deposit all permit fees in the county's general fund.
(2) That this ordinance shall become effective July 1, 2006.
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: A~ril12, 2006
Item Number: 8.A.2.
Subiect:
Adoption of an Ordinance Relating to the Tax Relief for the Elderly and
Disabled Program
County Administrator's Comments:
County Administrator:
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Board Action Reauested:
Adopt Attached Amendments to Sections 9-24 and 9-25 of the County Code
Relating to Tax Relief for the Elderly and Disabled Program.
Summary of Information:
The Board of Supervisors held a public hearing on March 22, 2006 concerning
the proposed ordinance amendments relating to increasing the income limits
for persons allowed to apply for real estate tax relief.
Proposed changes to the real estate tax relief for the elderly or disabled
program reflect the second year of the Board's three year plan to raise
income and net worth limits to state maximums. The income limit for the 25%
relief category is proposed to be increased from $49,600 to the state maximum
of $52,000. An equivalent adjustment would be made to the 50% and 100%
relief categories with the 50% category limit becoming $48,500 and the 100%
category limit becoming $37,000. In addition, the net worth limit is
proposed to be increased from $139,100 to $169,100. If adopted, these
enhancements would be effective January 2007, and the additional tax relief
would cost approximately $500,000. For FY2005, the total cost of the
county's tax relief effort was $2.2 million.
The increased category limits will most likely mean that additional citizens
will now qualify for leaf and refuse collection services as well. Staff
estimates that the total cost of providing these services to qualifying
residents will approximately $209,000 per year.
The ordinance is attached.
Preparer: Rebecca T. Dickson
Title: Director. Budaet and Manaaement
Attachments:
. Yes
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ANORDmANCETOAMrnNDTHECODEOFTHECOUNTY
OF CHESTERFIELD, 1997, AS AMrnNDED, BY AMrnNDmG AND
RE-ENACTmO SECTIONS 9-24 AND 9-25 TO mCREASE THE
AMOUNT OF REAL ESTATE THAT CAN BE EXEMPTED,
THE AMOUNT OF TAX RELIEF PROVIDED, AND THE
MmIMUM NET WORTH FOR RELIEF ELIGIBILITY
BE IT ORDAINED by the Board of Supervisors of Chesterfield County:
( 1) That Sections 9-24 and 9-25 of the Code of the Countv of Chesterfield. 1997, as amended,
are amended and re-enacted, to read as follows:
Sec. 9-24. Restrictions and conditions.
Notwithstanding any other provision of this chapter, a dwelling or manufactured home,
and up to one acre of land upon which either is situated may be temporarily exempted from
taxation when any such property is owned by and occupied as the sole residence of a person at
least 65 years old or a person who is determined to be permanently and totally disabled as
defined by Code of Virginia, ~ 58.1-3217. The exemption shall be subject to the following
restrictions and conditions:
(a)
(b)
0505:70961.1
During the preceding calendar year, the total combined income from all sources
of the owners and owners' relatives living in the dwelling or manufactured home
must not exceed $19,600.00 $52~000.00; without including in the total the first
$6,500.00 of each relative's income, other than the owner's spouse who is living in
the dwelling or manufactured home.
Notwithstanding subsection (a), if a person qualifies for an exemption under this
section, and can prove by clear and convincing evidence that the person's physical
or mental health has deteriorated such that the only alternative to permanently
residing in a hospital, nursing home, convalescent home or other facility for
physical or mental care is to have a relative move in and provide care for the
person, and if a relative does move in for that purpose, then none of the income of
that relative or that relative's spouse shall be included in calculating the income
limit; however, if the residence's owner has, within a three-year period prior to or
after the relative moves into the residence, transferred to the caregiving relative
assets in excess of $5,000.00 without adequate consideration then the income of
the caregiver relative or that relative's spouse shall be included in calculating the
income limit.
(c)
As of December 31 of the immediately preceding calendar year, the net combined
financial worth, including interest of the owners and of the spouse of any owner,
excluding the value of the property for which the exemption is sought, and' the
value of up to an additional nine acres of real estate if such additional nine acres
of real estate are contiguous to and a part of the parcel for which the exemption is
sought, must not exceed $139,100.00 $169~100.00.
000016
Sec. 9-25. Schedule of exemptions permitted.
(a) The amount of exemption from real estate taxation under this section shall be
determined in accordance with the following schedule:
$0.00 through $31,600.00 $37.000.00
$31,601.00 through $16,100.00 $37.001.00 through $48.500.00
$16,101.00 through $19,600.00 $48.501.00 through $52.000.00
Percentage
of Exemption
100
50
25
Income
(b) The tax exemption provided by section 9-24 shall not exceed $2,000.00.
(2) That this ordinance shall become effective on January 1,2007.
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!l
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meetin~ Date: April 12, 2006
Item Number: 8.A.3.
Subiect:
Adoption of an Ordinance Establishing the Annual Tax Levy on Various Classes
of Real Estate and Personal Property
County Administrator's Comments:
County Administrator:
c:/IJf
Board Action Reauested:
Adopt a Tax Rate Ordinance Establishing Tax Rates for Calendar Year 2006.
Summarvof Information:
The Board held a public hearing on March 22, 2006 concerning the attached
ordinance regarding annual tax levies. Tax levies on existing classes of
property for calendar year 2006 were advertised as follows: $1.06 for real
estate; $3.60 for personal property; $1.00 for machinery and tools; $0.50
for airplanes; $0.96 for personal property for volunteer firefighters,
rescue squads, and auxiliary members; $0.01 for wild and exotic animals;
$3 .24 for vehicles using clean and special fuels; $0.01 for specially
equipped motor vehicles for the physically handicapped, and $0.96 for
vehicle trailers and semi-trailers with a gross weight of 10,000 pounds or
more.
The ordinance is attached.
Preparer: Rebecca T. Dickson
Title: Director. Budget and Manaaement
Attachments:
. Yes
DNO
I # ooooJ
AN ORDINANCE TO ESTABLISH THE ANNUAL TAX LEVY
ON VARIOUS CLASSES OF PROPERTY FOR THE
COUNTY OF CHESTERFIELD
BE IT ORDAINED by the Board of Supervisors of the County of Chesterfield
that for the year beginning on the first day of January, ~ 2006, and ending on the
thirty-first day of December, ~ 2006, the taxes on property in all the Magisterial
Districts of the County of Chesterfield shall be as follows:
Sec. 1. Real Property and Mobile Homes.
On tracts of land, lots or improvements thereon and on mobile homes the tax shall
be $hQ+ $1.06 on every $100 of assessed value thereof.
Sec. 2. Personal Property.
(a) On automobiles, trailers, boats, boat trailers, other motor vehicles and on
all tangible personal property used or held in connection with any mining, manufacturing
or other business, trade, occupation or profession, including furnishings, furniture and
appliances in rental units, the tax shall be $3.60 on every $100 of the assessed value
thereof.
(b) On aircraft as defined by Section 58.1-3503 and -3506 of the Code of
Virginia, 1950, as amended, the tax shall be $.50 on every $100 of the assessed value
thereof.
(c) On motor vehicles owned or leased by members of volunteer rescue
squads, volunteer fire departments, volunteer police chaplains and by auxiliary police
officers as provided in Section 9-57, Code of the County of Chesterfield, 1997, as
amended, the tax shall be $.96 on every $100 of the assessed value thereof.
(d) On wild or exotic animals as defined by Section 58.1-3506 of the Code of
Virginia, 1950, as amended, the tax shall be $0.01 on every $100 of the assessed value
thereof.
(e) On motor vehicles which use clean special fuels as defined in Section
58.1-2101 of the Code of Virginia, 1950, as amended, the tax shall be $3.24 on every
$100 of the assessed value thereof.
(0 On motor vehicles, trailers, and semitrailers with a gross vehicle weight of
10,000 pounds or more used to transport property for hire by a motor carrier engaged in
interstate commerce, the tax shall be $.96 on every $100 of the assessed value thereof.
0505:71186.1
1
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Insert in Code book before page 9: 1.
00001.9
{g} On motor vehicles which are specially equipped to provide transportation
for physically handicapped individuals. the tax shall be $.01 on every $100 of the
assessed value thereof.
Sec. 3. Public Service Corporation Property.
(a) On that portion of real estate and tangible personal property of public
service corporations which has been equalized as provided in Section 58.1-2604 of the
Code of Virginia, 1950, as amended, the tax shall be $hQ+ $1.06 on every $100 of the
assessed value thereof determined by the State Corporation Commission.
(b) The foregoing subsections to the contrary notwithstanding, on automobiles
and trucks belonging to such public service corporations the tax shall be $3.60 on every
$100 of assessed value thereof.
Sec. 4. Machinery and Tools.
On machinery and tools used in a manufacturing or mining business the tax shall
be $1.00 on every $100 assessed value thereof.
0505:71186.1
2
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Insert in Code book before page 9: 1.
000020
I)
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 1 of 1
AGENDA
Meeting Date:
April 12, 2006 Item Number: 8.A.4.
Subiect:
Adoption of the FY2007-2012 Capital Improvement Program and Revisions to the
2006 Capital Improvement Program
County Administrator's Comments:
County Administrator:
IN(
Board Action Reauested:
Adopt the FY2007-2012 Capital Improvement Program with revisions and approve
revisions to the 2006 Capital Improvement Program.
Summarvof Information:
The County Charter requires that the Capital Improvement Program be adopted
by May 1. Staff recommends that the Capital Improvement Program be adopted
at this meeting.
Following the work session, staff will incorporate any requested revisions
into the adopted document.
Preparer: Rebecca T. Dickson
Title: Director. Budaet and Management
Attachments:
DYes
.NO
I # 00002~
I)
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 1 of 1
AGENDA
Meeting Date:
April 12, 2006 Item Number: 8.A.5.
Subiect:
Adoption of the FY2007 Community Development Block Grant and HOME
Investment Partnership Annual Plan
County Administrator's Comments:
County Administrator:
~
Board Action Reauested:
Adopt the FY2007 Community Development Block Grant and HOME Investment
Partnership Annual Plan.
Summarvof Information:
The FY2007 Community Development Block Grant (CDBG) and HOME Annual Plan
totals $2,271,600 which is comprised of $1,271,100 in new CDBG allotments,
$470,300 in new HOME Investment Partnership allotments, $11,200 in
Reprogrammed HOME American Dream Downpayment Initiative (ADDI) funds,
$85,700 in Reprogrammed funding, and $433,300 in Program Income.
The County's Community Development Block Grant and HOME Investment
Partnership Annual PI~n for FY2007 is required to be submitted to the u.s.
Department of Housing and Urban Development by May 15, 2006. The
submission must follow a required public hearing by the Board of
Supervisor's which was held on March 22, 2006. A Review Committee has made
its recommendation to the County Administrator regarding the FY2007 CDBG
and HOME funding.
Following the work session, staff will incorporate requested reVlSlons into
the adopted plan. Revisions cannot be made in the Public Services or
Administration categories because the funding recommendations are already
at the allowable caps.
Preparer: Rebecca T. Dickson
DYes
Title: Director. Budget and Management
Attachments:
_NO
I #()000221
~
-
rlP&mf#
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: April 12, 2006
Subiect:
Item Number: a.A.'6.
Adoption of the FY2007-FY2008 Biennial Financial Plan and Extension of
the Lucy Corr Nursing Home Loan Repayment Schedule
County Administrator's Comments:
County Administrator:
~
Board Action Reauested:
Adopt the FY2007-FY008 Biennial Financial Plan with reV1S1ons as
approved and authorize the extension of the Lucy Corr Nursing Home loan
repayment schedule to June 30, 2011.
Summarvof Information:
The County Charter requires that the Budget be adopted by May 1. Staff
recommends that the Budget be adopted at this meeting.
Following the work session, staff will incorporate requested revisions
into the adopted document.
The Board is also asked to authorize the extension of the loan
repayment agreement with the Lucy Corr Nursing Home to June 30, 2011.
The nursing home borrowed $1 million from the county in 2000 and 2001
and has made periodic payments since then. The county last received
payment from the nursing home in the amount of $100,000 in FY2005 and
has been advised that an additional $100,000 will be paid in FY2006.
Currently, the unpaid balance is $593,637.
Preparer: Rebecca T. Dickson
Title: Director. Budaet and Manaaement
Attachments:
DYes
.NO
1&000231
B
~
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
Page 1 of 3
AGENDA
MeetinQ Date: April 12. 2006
Item Number: 8.A.7.
Subiect:
Adoption of Resolutions Appropriating Funds for Fiscal Year 2007 and
Approving Funds for Fiscal Year 2008
County Administrator1s Comments:
(J ~
~
County Administrator:
Board Action Reauested:
Adopt the attached Appropriations Resolution for Fiscal Year 2007 and approve
the attached Appropriations Resolution for FY2008 for fiscal planning
purposes.
Summarvof Information:
The County Charter requires passage of an appropriations resolution to
authorize the expenditure of funds for fiscal year 2006-2007. The Board is
also being requested to approve, for fiscal planning purposes, a second year
of the spending plan for fiscal year 2007-2008 as outlined in the attached
resolution. Public hearings will be required next March 2007, prior to the
actual appropriation of funds for the second year.
The attached appropriations resolutions detail and authorizes the expenditure
of funds for FY2007 and outlines the planned FY2008 expenditure of funds
consistent with the proposed biennial plan. Any changes approved by the
Board at the final budget work session will be incorporated into the
resolutions. The resolution for FY2007 will appropriate funds. The
resolution for FY2008 will only approve funds and require adoption and
appropriation next April 2007.
Preparer: Rebecca T. Dickson
Title: Director. Budaet and Manaaement
DNa
Attachments:
. Yes
I # 000024
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 2 of 3
Meetina Date: ADril12. 2006
Summarvof Information (continued).,;,
Staff is recommending three noteworthy changes in the appropriations
resolution ,to address 1) the schools reserve for capital projects, 2) changes
in the state personal property tax relief program, and 3) telecommunications
taxes.
With adoption of the FY2007 budget and beyond the Schools' reserve for
capital projects will be appropriated directly into the School's operating
fund. This change will assist the School Board in a more timely use of the
funds and alleviate the requirement that the School Board bring an agenda
item to the Board of Supervisors in order to use the funds that were
allocated for school capital projects. School staff is supportive of the
recommended change to the appropriations resolutions.
The appropriations resolutions continue to allow for the withholding of $6
million in local funding for schools. This amount is allocated to the
schools at intervals during the year contingent upon funds availability.
These times are December 15th, February 15th and May 5th. This practice allows
for flexibility to adjust the School appropriation should the need arise due
to a downturn in revenues or some other unplanned event.
The second noteworthy revision addresses change in the States' personal
property tax relief program as a direct result of their decision to cap the
tax relief reimbursement revenue available to Chesterfield. The resolution
stipulates the reimbursement percentage rate for the different levels of
value as follows:
Personal use vehicles valued at $1,000 or less will be eligible for 100%
tax relief, consistent with prior years.
Personal use vehicles valued at $1,001 to $20,000 will be eligible for
61% of tax relief.
Personal use vehicles valued at $20,001 or more shall receive 61% of tax
relief on the first $20,000 of value.
All other vehicles which do not meet the definition of
(business use vehicles, farm use, motor homes, etc.)
eligible for any form of tax relief under this program.
"qualifying"
will not be
The percentage values contained in this new section that address the PPTRA
program will be recalculated each year as part of adoption of the
appropriations resolution.
000025
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 3 of 3
The third change in the resolution speaks to how pending state changes in the
communications sales and use tax, 9-1-1- fees, and taxes will be reimbursed
to localities. The resolution authorizes the County Administrator to make
necessary changes in these budgeted revenues to enable transfers from one
appropriation category to another provided the total dollar amount budgeted
remains unchanged.
000026
FY2007 APPROPRIATIONS RESOLUTION
A RESOLUTION TO APPROPRIATE DESIGNATED FUNDS AND ACCOUNTS FROM DESIGNATED ESTIMATED
REVENUES FOR FY2007 FOR FISCAL PLANNING PURPOSES FOR THE OPERATING BUDGET AND THE
CAPIT AL IMPROVEMENT PROGRAM FOR THE COUNTY OF CHESTERFIELD, VIRGINIA
BE IT HEREBY RESOLVED by the Board of Supervisors of the County of Chesterfield:
That for the fiscal year beginning on the first day of July 2006 and ending on the thirtieth day of June 2007, the following
sections shall be adopted:
Sec. 1 The following designated funds and accounts shall be appropriated from the designated estimated revenues to
operate and to provide a capital improvement program for the county. It is the intent of the Board of Supervisors
that general property taxes levied on January 1, 2006, and due December 5, 2006, be appropriated for FY2007.
General Fund
Estimated Revenue:
Appropriations:
FY07 Adooted
From Local Sources:
General Property Taxes
Other Local Taxes
Licenses, Permits, Fees
Fines, Forfeitures and Uses of Money & Property
Service Charges
Miscellaneous and Recovered Costs
$333,074,400
92,938,300
6,976,900
3,335,800
27,313,000
9,371,400
From Other Agencies:
State and Federal
$138,241,800
Other Financing Sources:
Reserves
Transfer from General Fund
Transfer from County Capital Projects
Transfer from Water Operating Fund
Transfer from Wastewater Operating Fund
Transfer from Fleet Management & Communications Electronics
Anticipated Fund Balance 7/1/06
Total Revenues
$4,580,100
o
233,500
2,455,000
2,500
11,400
45.400.000
$663,934,100
General Government
Administration of Justice
Public Safety
Public Works
Health and Welfare
Parks, Rec., Cultural
Community Development
Debt Service
Operating Transfers
Reserves
Ending Fund Balance, 6/30/2007*
Total General Fund:
$41,407,200
7,190,500
123,089,300
18,625,600
58,222,600
19,852,300
12,247,400
21,928,600
312,623,900
2,346,700
46.400.000
$663,934,100
*This includes encumbrances carried forward in all funds not to exceed
$15 million. (See Section 5)
000027
FY2007 APPROPRIATIONS RESOLUTION
Comprehensive Services Fund
Estimated Revenue:
Appropriations:
School Operatine Fund
Estimated Revenue:
Appropriations:
Reimbursement, Colonial Heights
State Aid, Comprehensive Services
State, Miscellaneous
Transfer from Social Services
Transfer from Schools
Transfer from General Fund
Total Revenue
$200,600
5,345,900
342,200
445,200
1,572,000
2~324~ 700
$10,230,600
Operating Expenses
Total Appropriations
$1 0~230~600
$10,230,600
Local Sources
State
Federal
Transfer from School CIP
Use of Reserve
Deferred Revenue
Transfer from School Operating
Transfer from School Food Service
Transfer from General Fund:
State Sales Tax
Local Taxes
Grounds Maintenance
Total General Fund
$18,064,800
223,979,600
24,825,100
1,200,000
412,400
643,900
800,000
55,424,600
231,590,400
1~834~000
$288,849,000
Beginning Balance
Total Revenues, Transfers & Reserves
-4~750~000
$554,024,800
Instruction
Administration / Attendance & Health
Pupil Transportation
Operations & Maintenance
Debt Service
Food Service
Grounds Maintenance
Total Appropriations
$381,304,782
20,633,114
28,030,319
63,136,785
41,841,800
17,244,000
1~834~000
$554,024,800
School Capital Proiects Fund
Estimated Revenue:
Bond Proceeds
Proffered Funds
State Construction Allocation
Local Sources
School CIP Reserve
$54,986,100
3,129,100
821,500
1,200,000
8,512,400
000028
Appropriations:
FY2007 APPROPRIATIONS RESOLUTION
Transfer from School Grants
Transfer from Food Services
Total Revenue, School Capital Projects Fund
1,851,500
800.000
$71,300,600
Transfer to School Operating Fund
School Projects
Total Appropriations School Capital Projects Fund
$1,200,000
70.100.600
$71,300,600
Schools - Appomattox Reeional Governor's School Fund
Estimated Revenue:
Appropriations
County Grants Fund:
Estimated Revenue:
Appropriations:
Local Sources
State
Transfer from Operating
Total Revenues
$3,199,488
909,212
5.200
$4,113,900
Beginning Fund Balance
50.000
Total Revenue, Transfers and Reserves
$4,163,900
Education
Transfer to Grants
Total Appropriations
$4,158,700
$5.200
$4,163,900
From Other Governments
From the General Fund
Total Revenue
$11,011,000
2.463.000
$13,474,000
Commonwealth's Attorney - Adult Drug Court
Clerk of the Circuit Court Technology Trust Fund
Community Corrections Services
Domestic Violence Resource Center
Options
Pretrial
Post Trial
Targeted Capacity Expansion Grant
Community Development Block Grant
Community Services Board Part C Grant
Domestic Violence Prosecutor
Domestic Violence Victim Advocate (V-STOP)
Families First
Fire and EMS Revenue Recovery
Juvenile Drug Court
Li tter Grant
Police - Domestic Violence Coordinator
Police: COPS in Schools
Police: COPS/Universal Hiring Practices Grant
Project Exile Grant (Commonwealth's Attorney)
Terrorism Coordinator Grant
$796,400
525,000
84,700
68,800
424,000
1,670,100
o
2,271,600
533,900
90,800
36,600
470,600
2,949,200
355,000
26,000
47,600
89,400
1,041,500
137,600
o
OOOilZ9
County CIP Fund
Estimated Revenue:
Appropriations:
FY2007 APPROPRIATIONS RESOLUTION
USDA Juvenile Detention Grant
VictimlWitness Assistance
VJCCCA
Total Appropriations
40,000
419,100
1~396~100
$13,474,000
LeaselPurchase Proceeds
Interest Earnings
General Obligation Bonds
Transfer from General Fund
Transfer from Cash Proffers
State GrantsIReimbursements
Total Revenue
$29,592,000
233,500
8,633,900
10,455,700
1,177,100
1~429~700
$51,521,900
County Capital Projects
Transfer to the General Fund
Total County CIP Funds
$51,288,400
233~500
$51,521,900
County Maintenance Proiects Fund
Estimated Revenue:
Appropriations:
Cash Proffer Fund
Estimated Revenue:
Appropriations:
Transfer from General fund
General Obligation Bonds
Total Revenue
$3,400,000
$11~000~000
$14,400,000
County Maintenance Projects
Total County Maintenance Projects
$14~400~000
$14,400,000
Cash Proffers
Total Revenues
$1~177 ~100
$1,177,100
Transfer to County Capital Projects Fund
Total Appropriations
$1 ~ 1 77 ~ 100
$1,177,100
Vehicle & Communications Maintenance Fund
Estimated Revenue:
Appropriations:
Fleet Management Charges
Communications Electronics Charges
Total Revenue
$13,506,100
1 ~983~500
$15,489,600
Fleet Management Charges
Communications Electronics Charges
Total Appropriations
$13,506,100
1~983~500
$15,489,600
Caoital Proiects Manaeement Fund
000030
Estimated Revenue:
Appropriations:
Risk Manaeement Fund
Estimated Revenue:
Appropriations:
Airoort Fund
Estimated Revenue:
Appropriations:
FY2007 APPROPRIATIONS RESOLUTION
Reimbursement for Services
Total Revenue
$618.500
$618,500
Capital Projects Management Operations
Total Appropriations
$618.500
$618,500
Operating Revenues
Interest Earnings
Beginning Retained Earnings
Total Revenue
$6,967,400
o
1.608.400
$8,575,800
Risk Management Operations
Ending Retained Earnings
Total Appropriations
$6,967,400
1.608.400
$8,575,800
Operating Revenue
Total Revenue
$706.600
$706,600
Airport Operations
Total Appropriations
$706.600
$706,600
Airoort Caoital Imorovement Fund
Estimated Revenue:
Appropriations:
Utilities Fund
Estimated Revenue:
Appropriations:
Transfer from General Fund
State Grants
Federal Grants
Total Revenue
$3,200
4,700
150.000
$157,900
Capital Improvements
Total Appropriations
$157.900
$157,900
Service Charges
Capital Cost Recovery Charges
Hydrant/Fire Protection
Used from WaterlWastewater Improvement Replacement Fund
Other Revenue
Anticipated Future Revenue
Total Revenue
$50,594,000
13,849,000
2,452,600
o
7,830,700
56.341.700
$131,068,000
Operations
Debt Service
Transfer to County Capital Projects
Transfer to Capital Projects
Payment in Lieu of Taxes
$43,731,900
7,908,500
50,000
76,925,000
2,452,600
000031
FY2007 APPROPRIATIONS RESOLUTION
Transfer to Water Improvement Replacement Fund
Total Appropriations
$131,068,000
Utilities Capital Proiect Funds
Transfer from W aterlW astewater Improvement/Replacement Fund
Anticipated Future Revenues
Total Revenue
$76,925,000
Q
$76,925,000
Estimated Revenue:
Appropriations:
Capital Projects
Total Appropriations
$76.925.000
$76,925,000
Sec. 2
Sec. 3
Sec. 4
Sec. 5
Sec. 6
Appropriations in addition to those contained in the general appropriation resolution may be made by the Board
only if there is available in the fund an unencumbered and unappropriated sum sufficient to meet such
appropriations.
The County Administrator may, as provided herein, except as set forth in Sections 7, 12, 13, 14, 15, 16 and 18,
authorize the transfer of any unencumbered balance or portion thereof from one classification of expenditure to
another within the same department or appropriation category. The County Administrator may transfer up to
$50,000 from the unencumbered appropriated balance of one appropriation category to another appropriation
category. No more than one transfer may be made for the same item causing the need for a transfer, unless the
total amount to be transferred for the item does not exceed $50,000.
The County Administrator may increase appropriations for non-budgeted revenue that may occur during the
fiscal year as follows:
a) Insurance recoveries received for damage to any county property, including vehicles, for which County
funds have been expended to make repairs.
b) Refunds or reimbursements made to the county for which the county has expended funds directly related to
that refund or reimbursement.
c) Revenue not to exceed $50,000.
All outstanding encumbrances, both operating and capital, in all county funds up to $15 million, at June 30, 2006
shall be an amendment to the adopted budget and shall be reappropriated to the 2006-2007 fiscal year to the
same department and account for which they were encumbered in the previous year. At the close of the fiscal
year, all unencumbered appropriations lapse for budget items other than: capital projects; general fund transfers
for capital projects and grants; construction reserve for capital projects; reserves for county and school future
capital projects; other reserves; District Improvement Funds; donations restricted to specific purposes; federal
and state grants, other revenue and program income; Title IV-E funds; cash proffers; Economic Development
incentive funds; actual transient occupancy tax revenues received and budgeted expenditures in connection with
the Richmond Convention Center; and refunds for off-site and oversized water and wastewater facilities.
Appropriations designated for capital projects will not lapse at the end of the fiscal year. The County
Administrator may approve transfers between funds to enable the capital projects to be accounted for correctly.
Upon completion of a capital project, staff is authorized to close out the project and transfer any remaining
balances to the original funding source. The County Administrator may approve construction contract change
orders up to an increase of $49,999 and approve all change orders for reductions to contracts. The Board of
Supervisors must approve all change orders of $50,000 or more or when the aggregate of all changes to a
contract exceeds 10% of the original contract amount or 20% if the original contract is for less than $500,000.
000032
Sec. 7
Sec. 8
Sec. 9
Sec. 10
Sec. 11
Sec. 12
Sec. 13
Sec. 14
Sec. 15
Sec. 16
Sec. 17
FY2007 APPROPRIATIONS RESOLUTION
The County Administrator may authorize the transfer of Utilities capital projects funds that are either 20% or up
to $100,000 of the original project cost, whichever is less, from any Utilities capital project to any other Utilities
capital project. Should the actual contract price for a project be less than the appropriation, the County
Administrator may approve the transfer of excess funds back to the original funding source upon completion of
the project.
Upon completion of a grant project, the County Administrator is authorized to close the grant and transfer
balances back to the funding source. The County Administrator is authorized to reprogram Community
Development Block Grant funds by closing program cost centers and transferring funding to newly approved
programs based on adoption by the Board of Supervisors.
The County Administrator may reduce revenue and expenditure appropriations related to programs funded all or
in part by the Commonwealth of Virginia and/or the federal government to the level approved by the responsible
state or federal agency.
The Director of Accounting is authorized to make transfers to various funds for which there are transfers
budgeted. The Director shall transfer funds only as needed up to amounts budgeted, or in accordance with any
existing bond resolutions that specify the manner in which transfers are to be made.
The Treasurer may advance monies to and from the various funds of the county to allow maximum cash flow
efficiency. The advances must not violate county bond covenants or other legal restrictions that would prohibit
such an advance. The Treasurer may also advance cash in support of employee benefit accounts.
The County Administrator is authorized to make expenditures from Trust & Agency Funds for the specified
reasons for which the funds were established. In no case shall the expenditure exceed the available balance in
the fund.
The County Administrator is authorized to transfer among appropriation categories and/or appropriate funds in
excess of $50,000 for supplemental retirement, Worker's Compensation, healthcare for retirees, and other
compensation costs.
The County Administrator may appropriate revenues and increase expenditures in excess of $50,000 for funds
received by the county from asset forfeitures for expenditures related to drug enforcement or other allowable
expenditures. The balance of these funds shall not lapse but be carried forward into the next fiscal year.
The County Administrator may increase the general fund appropriation in the School Operating Fund contingent
upon availability of funds and other circumstances, based on the following schedule:
a) Increase general fund transfer/appropriation on December 15 by $2,000,000.
b) Increase general fund transfer/appropriation on February 15 by $2,000,000.
c) Increase general fund transfer/appropriation on May 5 by $2,000,000.
The County Administrator is authorized to reallocate funding sources for capital projects, arbitrage
rebates/penalties, and debt service payments and to appropriate bond interest earnings to minimize arbitrage
rebates/penalties. This authority includes the appropriation of transfers among funds to accomplish such
reallocations. Budgets for specific capital projects will not be increased beyond the level authorized by Sections
3 and 4.
Salaries for Planning Commissioners will be increased equivalent to the merit increase county employees are
eligible for. The effective date for pay increases, including the Planning Commission and the Board of
Supervisors, may cross fiscal years. Increases will be effective on the first day of the .pay period that includes
July 1.
000033
Sec. 18
Sec. 19
Sec. 20
Sec. 21
Sec. 22
FY2007 APPROPRIATIONS RESOLUTION
The County Administrator is authorized to approve transfers among funds and capital projects as long as total net
appropriation is not increased.
The Utilities Department rate stabilization reserve shall be maintained as per guidelines outlined below:
a) The minimum annual contribution to the reserve will be 50% of the previous year's depreciation on fixed
assets.
b) The annual contribution to the reserve will continue until 100% of accumulated depreciation on the fixed
assets is funded. If at the beginning of a fiscal year a reserve balance exceeds 100% of accumulated
depreciation, a reduction in the annual contribution may be considered.
c) Funds cannot be used from the rate stabilization reserve if the balance falls below 25% of that utility's fixed
asset accumulated depreciation, other than for Utility internal borrowing purposes.
d) The declaration of a financial emergency by the Director of Utilities and a corresponding four-fifths vote by
the Board of Supervisors at a publicly advertised meeting declaring the existence of such an emergency is
required to suspend Sec. 19a, Sec. 19b, and Sec. 19c.
Upon adoption of this resolution, the School Board and/or the School Superintendent may make expenditure and
revenue changes within the school fund as follows:
a) Transfers of $50,000 or less are subject to the approval of the Superintendent.
b) Transfers of $50,001 to $499,999 require the approval of the Superintendent and the School Board.
c) Transfers of $500,000 or more require the approval of the Superintendent, the School Board, and the Board
of Supervisors.
The School Board and/or the School Superintendent shall prepare a budget status report reflecting changes to the
approved school budget between appropriation categories, as amended, and the report shall be presented to the
County Administrator quarterly.
The County Administrator is authorized to reclassify, without resulting in a net increase, budgeted revenues to
accommodate implementation of the state's Personal Property Tax Relief Act reimbursement as well as the
implementation of the state communications sales and use tax, and the 9-1-1 fees and taxes.
In accordance with the requirements set forth in Section 58.1-3524(C)(2) and Section 58.1-3912(E) of the Code
of Virginia, as amended by Chapter 1 of the Acts of Assembly (2004 Special Session 1) and as set forth in Item
503.E (Personal Property Tax Relief Program) of Chapter 951 of the 2005 Acts of Assembly, any qualifying
vehicle sitused within the County commencing January 1, 2006, shall receive personal property tax relief in the
following manner:
a) Personal use vehicles valued at $1,000 or less will be eligible for 100% tax relief;
b) Personal use vehicles valued at $1,001 to $20,000 will be eligible for 61 % tax relief;
c) Personal use vehicles valued at $20,001 or more shall receive 61 % tax relief on the first $20,000 of value; an
d) All other vehicles which do not meet the definition of "qualifying" (business use vehicles, farm use vehicles,
motor homes, etc.) will not be eligible for any form of tax relief under this program.
Pursuant to authority conferred in Item 503.0 of the 2005 State Appropriations Act, the County Treasurer
shall issue a supplemental personal property tax bill in the amount of 100 percent of tax due without regard
to any former entitlement to state PPTRA relief, plus applicable penalties and interest, to any taxpayer
whose taxes with respect to a qualifying vehicle for tax year 2005 or any prior tax year remain unpaid on
September 1, 2006, or such date as state funds for reimbursement of the state share of such bill have become
una vailable, whichever occurs first.
e) Penalty and interest with respect to bills issued pursuant to this section shall be computed on the entire
amount of tax owed. Interest shall be computed at the rate provided in Section 9-51 of the county code from
the original due date of the tax.
000034
Sec. 23
Sec. 24
FY2007 APPROPRIATIONS RESOLUTION
The County Administrator is authorized to reduce a department's current year budget appropriation by a dollar
amount equal to the prior year's overspending inclusive of encumbrances carried forward.
Staff is authorized to make changes to FY2007 appropriations, including consolidating, separating or re-
classifying appropriations in connection with the county's new financial system and its functionality. This section
will not apply after FY2007.
- 000035
TENT A TIVE APPROPRIATIONS RESOLUTION
FY2008 Second Year Spending Plan
A RESOLUTION TO APPROVE DESIGNATED FUNDS AND ACCOUNTS FROM DESIGNATED ESTIMATED
REVENUES FOR FY2008 FOR FISCAL PLANNING PURPOSES FOR THE OPERATING BUDGET AND THE
CAPIT AL IMPROVEMENT PROGRAM FOR THE COUNTY OF CHESTERFIELD, VIRGINIA
BE IT HEREB Y RESOLVED by the Board of Supervisors of the County of Chesterfield:
That for the fiscal year beginning on the first day of July 2007 and ending on the thirtieth day of June 2008, the following
sections shall be approved for fiscal planning purposes. Public hearings will be required prior to the actual appropriation of
funds for FY2008.
Sec. 1 The following designated funds and accounts shall be approved from the designated estimated revenues to
operate and to provide a capital improvement program for the county. It is the intent of the Board of Supervisors
that general property taxes levied on January 1, 2007, and due December 5, 2007, be appropriated for FY2008.
General Fund
Estimated Revenue:
Appropriations:
FY08 Approved
From Local Sources:
General Property Taxes
Other Local Taxes
Licenses, Permits, Fees
Fines, Forfeitures and Uses of Money & Property
Service Charges
Miscellaneous and Recovered Costs
$356,771,800
95,559,600
7,109,300
3,565,300
27,587,900
9,587,100
From Other Agencies:
State and Federal
$142,647,800
Other Financing Sources:
Reserves
Transfer from General Fund
Transfer from County Capital Projects
Transfer from Water Operating Fund
Transfer from Wastewater Operating Fund
Transfer from Fleet Management & Communications Electronics
Anticipated Fund Balance 7/1/07
Total Revenues
$4,575,500
o
236,100
2,455,000
2,500
11,600
46.400.000
$696,509,500
General Government
Administration of Justice
Public Safety
Public Works
Health and Welfare
Parks, Rec., Cultural
Community Development
Debt Service
Operating Transfers
Reserves
Ending Fund Balance, 6/30/2008*
Total General Fund:
$42,666,900
7,348,900
128,123,200
19,305,300
60,180,000
20,474,900
12,569,800
25,098,000
327,981,100
4,361,400
48.400.000
$696,509,500
*This includes encumbrances carried forward in all funds not to exceed $15 million. (See Section
5)
000036
TENTATIVE APPROPRIATIONS RESOLUTION
FY2008 Second Year Spending Plan
Comorehensive Services Fund
Estimated Revenue:
Appropriations:
School Ooeratine Fund
Estimated Revenue:
Appropriations:
Reimbursement, Colonial Heights
State Aid, Comprehensive Services
State, Miscellaneous
Transfer from Social Services
Transfer from Schools
Transfer from General Fund
Total Revenue
Operating Expenses
Total Appropriations
Local Sources
State
Federal
Transfer from School CIP
Use of Reserve
Transfer from School Operating
Transfer from School Food Service
Transfer from General Fund:
State Sales Tax
Local Taxes
Grounds Maintenance
Total General Fund
Beginning Balance
Total Revenues, Transfers & Reserves
Instruction
Administration / Attendance & Health
Pupil Transportation
Operations & Maintenance
Debt Service
Food Service
Grounds Maintenance
Total Appropriations
School Caoital Proiects Fund
Estimated Revenue:
Bond Proceeds
Proffered Funds
State Construction Allocation
Local Sources
School CIP Reserve
Transfer from School Grants
Transfer from Food Services
$200,600
5,345,900
342,200
445,200
1,710,400
2~581~700
$10,626,000
$1 0~626~000
$10,626,000
$18,101,200
229,234,700
24,825,100
o
433,000
643,900
800,000
58,489,400
244,687,200
1~977~8oo
$305,154,400
6~750~000
$585,942,300
$403,524,545
21,490,055
29,312,496
65,723,703
46,669,701
17,244,000
1~977~800
$585,942,300
$57,727,000
3,598,500
821,500
o
9,368,500 '
1,851,500
Q
000037
Appropriations:
TENT A TIVE APPROPRIATIONS RESOLUTION
FY2008 Second Year Spending Plan
Total Revenue School Capital Projects Fund
Transfer to School Operating Fund
School Projects
Total Appropriations School Capital Projects Fund
Schools - Appomattox Reeional Governor's School Fund
Estimated Revenue:
Appropriations
County Grants Fund:
Estimated Revenue:
Appropriations:
Local Sources
State
Federal
Transfer from Operating
Total Revenues
Beginning Fund Balance
Total Revenues, Transfers and Reserves
Education
Transfer to Grants
Total Appropriations
From Other Governments
From the General Fund
Total Revenue
Commonwealth's Attorney - Adult Drug Court
Clerk of the Circuit Court Technology Trust Fund
Community Corrections Services
Domestic Violence Resource Center
Options
Pretrial
Post Trial
Community Development Block Grant
Community Services Board Part C Grant
Domestic Violence Prosecutor
Domestic Violence Victim Advocate (V-STOP)
Families First
Fire and EMS Revenue Recovery
Juvenile Drug Court
Litter Grant
Police - Domestic Violence Coordinator
Police - COPS in Schools
Police - COPS/Universal Hiring Practices Grant
Project Exile Grant (Commonwealth's Attorney)
USDA Juvenile Detention Grant
Victim/Witness Assistance
VJCCCA
$73,367,000
$0
73.367.000
$73,367,000
$3,199,488
909,212
o
5.200
$4,113,900
$50.000
$4,163,900
$4,158,700
$5.200
$4,163,900
$10,229,400
2.724.100
$12,953,500
$796,400
525,000
87,400
69,600
426,600
1,682,000
2,271,600
540,400
91,600
32,800
480,500
2,599,200
485,000
26,000
47,600
29,100
747,600
140,600
40,000
425,500
1.409.000
000038
County CIP Fund
Estimated Revenue:
Appropriations:
TENT A TIVE APPROPRIATIONS RESOLUTION
FY2008 Second Year Spending Plan
Total Appropriations
Lease/Purchase Proceeds
Interest Earnings
General Obligation Bonds
Transfer from General Fund
Transfer from Utilities
Transfer from Cash Proffers
State GrantslReimbursements
Other
Total Revenue
County Capital Projects
Transfer to the General Fund
Total County CIP Funds
County Maintenance Proiects Fund
Estimated Revenue:
Appropriations:
Cash Proffer Fund
Estimated Revenue:
Appropriations:
Transfer from General fund
Total Revenue
County Maintenance Projects
Total County Maintenance Projects
Cash Proffers
Total Revenues
Transfer to County Capital Projects Fund
Total Appropriations
Vehicle & Communications Maintenance Fund
Estimated Revenue:
Appropriations:
Fleet Management Charges
Communications Electronics Charges
Total Revenue
Fleet Management Charges
Communications Electronics Charges
Total Appropriations
Capital Proiects Manaeement Fund
Estimated Revenue:
Reimbursement for Services
Total Revenue
$12,953,500
$14,147,500
236,100
16,649,100
11,683,200
1,918,000
854,700
300.000
$45,788,600
$45,552,500
236.100
$45,788,600
$1.200.000
$1,200,000
$1.200.000
$1,200,000
$1.918.000
$1,918,000
$1.918.000
$1,918,000
$13,988,500
2.077.800
$16,066,300
$13,988,500
2.077.800
$16,066,300
$646.400
$646,400
000039
TENT A TIVE APPROPRIATIONS RESOLUTION
FY2008 Second Year Spending Plan
Appropriations: Capital Projects Management Operations $646.400
Total Appropriations $646,400
Risk Manaeement Fund
Estimated Revenue: Operating Revenues $6,967,400
Interest Earnings 0
Beginning Retained Earnings 1.608.400
Total Revenue $8,575,800
Appropriations: Risk Management Operations $6,967,400
Ending Retained Earnings 1.608.400
Total Appropriations $8,575,800
Airport Fund
Estimated Revenue: Operating Revenue $737.100
Total Revenue $737,100
Appropriations: Airport Operations $737.100
Total Appropriations $737,100
Airport Capital Improvement Fund
Estimated Revenue:
Appropriations:
Utilities Fund
Estimated Revenue:
Appropriations:
Transfer from General Fund
State Grants
Federal Grants
Total Revenue
$3,200
4,700
150.000
$157,900
Capital Improvements
Total Appropriations
$157.900
$157,900
Service Charges
Capital Cost Recovery Charges
HydrantlFire Protection
Transfer from General Fund
Used from Water/Wastewater Improvement Replacement Fund
Other Revenue
Anticipated Future Revenue
Total Revenue
$50,594,000
13,849,000
2,452,600
o
o
7,830,700
1.699.700
$76,426,000
Operations
Debt Service
Transfer to Capital Projects
Payment in Lieu of Taxes
Transfer to Wastewater Improvement Replacement Fund
Total Appropriations
$44,739,800
7,918,800
17,365,000
2,452,600
3.949.800
$76,426,000
000040
TENT A TIVE APPROPRIATIONS RESOLUTION
FY2008 Second Year Spending Plan
Utilities Capital Proiect Funds
Estimated Revenue:
Transfer from W ater/W astewater Improvement/Replacement Fund
Total Revenue
$17 ~365 ~OOO
$17,365,000
Appropriations:
Capital Projects
Total Appropriations
$17 ~365 ~OOO
$17,365,000
Sec. 2
Sec. 3
Sec. 4
Sec. 5
Sec. 6
Sec. 7
Appropriations in addition to those contained in the general appropriation resolution may be made by the Board
only if there is available in the fund an unencumbered and unappropriated sum sufficient to meet such
appropriations.
The County Administrator may, as provided herein, except as set forth in Sections 7, 12, 13, 14, 15, 16 and 18,
authorize the transfer of any unencumbered balance or portion thereof from one classification of expenditure to
another within the same department or appropriation category. The County Administrator may transfer up to
$50,000 from the unencumbered appropriated balance of one appropriation category to another appropriation
category. No more than one transfer may be made for the same item causing the need for a transfer, unless the
total amount to be transferred for the item does not exceed $50,000.
The County Administrator may increase appropriations for non-budgeted revenue that may occur during the
fiscal year as follows:
a) Insurance recoveries received for damage to any county property, including vehicles, for which County
funds have been expended to make repairs.
b) Refunds or reimbursements made to the county for which the county has expended funds directly related to
that refund or reimbursement.
c) Revenue not to exceed $50,000.
All outstanding encumbrances, both operating and capital, in all county funds up to $15 million, at June 30, 2007
shall be an amendment to the adopted budget and shall be reappropriated to the 2007-2008 fiscal year to the
same department and account for which they were encumbered in the previous year. At the close of the fiscal
year, all unencumbered appropriations lapse for budget items other than: capital projects; general fund transfers
for capital projects and grants; construction reserve for capital projects; reserves for county and school future
capital projects; other reserves; District Improvement Funds; donations restricted to specific purposes; federal
and state grants, other revenue and program income; Title IV-E funds; cash proffers; Economic Development
incentive funds; actual transient occupancy tax revenues received and budgeted expenditures in connection with
the Richmond Convention Center; and refunds for off-site and oversized water and wastewater facilities.
Appropriations designated for capital projects will not lapse at the end of the fiscal year. The County
Administrator may approve transfers between funds to enable the capital projects to be accounted for correctly.
Upon completion of a capital project, staff is authorized to close out the project and transfer any remaining
balances to the original funding source. The County Administrator may approve construction contract change
orders up to an increase of $49,999 and approve all change orders for reductions to contracts. The Board of
Supervisors must approve all change orders of $50,000 or more or when the aggregate of all changes to a
contract exceeds 10% of the original contract amount or 20% if the original contract is for less than $500,000.
The County Administrator may authorize the transfer of Utilities capital projects funds that are either 20% or up
to $100,000 of the original project cost, whichever is less, from any Utilities capital project to any other Utilities
capital project. Should the actual contract price for a project be less than the appropriation, the County
Administrator may approve the transfer of excess funds back to the original funding source upon completion of
the project.
000041.
Sec. 8
Sec. 9
Sec. 10
Sec. 11
Sec. 12
Sec. 13
Sec. 14
Sec. 15
Sec. 16
Sec. 17
Sec. 18
Sec. 19
TENTA TIVE APPROPRIATIONS RESOLUTION
FY2008 Second Year Spending Plan
Upon completion of a grant project, the County Administrator is authorized to close the grant and transfer
balances back to the funding source. The County Administrator is authorized to reprogram Community
Development Block Grant funds by closing program cost centers and transferring funding to newly approved
programs based on adoption by the Board of Supervisors.
The County Administrator may reduce revenue and expenditure appropriations related to programs funded all or
in part by the Commonwealth of Virginia and/or the federal government to the level approved by the responsible
state or federal agency.
The Director of Accounting is authorized to make transfers to various funds for which there are transfers
budgeted. The Director shall transfer funds only as needed up to amounts budgeted, or in accordance with any
existing bond resolutions that specify the manner in which transfers are to be made.
The Treasurer may advance monies to and from the various funds of the county to allow maximum cash flow
efficiency. The advances must not violate county bond covenants or other legal restrictions that would prohibit
such an advance. The Treasurer may also advance cash in support of employee benefit accounts.
The County Administrator is authorized to make expenditures from Trust & Agency Funds for the specified
reasons for which the funds were established. In no case shall the expenditure exceed the available balance in
the fund.
The County Administrator is authorized to transfer among appropriation categories and/or appropriate funds in
excess of $50,000 for supplemental retirement, Worker's Compensation, healthcare for retirees, and other
compensation costs.
The County Administrator may appropriate revenues and increase expenditures in excess of $50,000 for funds
received by the county from asset forfeitures for expenditures related to drug enforcement or other allowable
expenditures. The balance of these funds shall not lapse but be carried forward into the next fiscal year.
The County Administrator may increase the general fund appropriation in the School Operating Fund contingent
upon availability of funds and other circumstances, based on the following schedule:
a) Increase general fund transfer/appropriation on December 15 by $2,000,000.
b) Increase general fund transfer/appropriation on February 15 by $2,000,000.
c) Increase general fund transfer/appropriation on May 5 by $2,000,000.
The County Administrator is authorized to reallocate funding sources for capital projects, arbitrage
rebates/penalties, and debt service payments and to appropriate bond interest earnings to minimize arbitrage
rebates/penalties. This authority includes the appropriation of transfers among funds to accomplish such
reallocations. Budgets for specific capital projects will not be increased beyond the level authorized by Sections
3 and 4.
Salaries for Planning Commissioners will be increased equivalent to the merit increase county employees are
eligible for. The effective date for pay increases, including the Planning Commission and the Board of
Supervisors, may cross fiscal years. Increases will be effective on the first day of the pay period that includes
July 1.
The County Administrator is authorized to approve transfers among funds and capital projects as long as total net
appropriation is not increased.
The Utilities Department rate stabilization reserve shall be maintained as per guidelines outlined below:
a) The minimum annual contribution to the reserve will be 50% of the previous year's depreciation on fixed
assets.
000042
Sec. 20
Sec. 21
Sec. 22
Sec. 23
TENT A TIVE APPROPRIATIONS RESOLUTION
FY2008 Second Year Spending Plan
b) The annual contribution to the reserve will continue until 100% of accumulated depreciation on the fixed
assets is funded. If at the beginning of a fiscal year a reserve balance exceeds 100% of accumulated
depreciation, a reduction in the annual contribution may be considered.
c) Funds cannot be used from the rate stabilization reserve if the balance falls below 25% of that utility's fixed
asset accumulated depreciation, other than for Utility internal borrowing purposes.
d) The declaration of a financial emergency by the Director of Utilities and a corresponding four-fifths vote by
the Board of Supervisors at a publicly advertised meeting declaring the existence of such an emergency is
required to suspend Sec. 19a, Sec. 19b, and Sec. 19c.
Upon adoption of this resolution, the School Board and/or the School Superintendent may make expenditure and
revenue changes within the school fund as follows:
a) Transfers of $50,000 or less are subject to the approval of the Superintendent.
b) Transfers of $50,001 to $499,999 require the approval of the Superintendent and the School Board.
c) Transfers of $500,000 or more require the approval of the Superintendent, the School Board, and the Board
of Supervisors.
The School Board and/or the School Superintendent shall prepare a budget status report reflecting changes to the
approved school budget between appropriation categories, as amended, and the report shall be presented to the
County Administrator quarterly.
The County Administrator is authorized to reclassify, without resulting in a net increase, budgeted revenues to
accommodate implementation of the state's Personal Property Tax Relief Act reimbursement as well as the
implementation of the state communications sales and use tax, and the 9-1-1 fees and taxes.
In accordance with the requirements set forth in Section 58.1-3524(C)(2) and Section 58.1-3912(E) of the Code
of Virginia, as amended by Chapter 1 of the Acts of Assembly (2004 Special Session 1) and as set forth in Item
503.E (Personal Property Tax Relief Program) of Chapter 951 of the 2005 Acts of Assembly, any qualifying
vehicle sitused within the County commencing January 1, 2006, shall receive personal property tax relief in the
following manner:
a) Personal use vehicles valued at $1,000 or less will be eligible for 100% tax relief;
b) Personal use vehicles valued at $1,001 to $20,000 will be eligible for 61 % tax relief;
c) Personal use vehicles valued at $20,001 or more shall receive 61 % tax relief on the first $20,000 of value; all
other vehicles which do not meet the definition of "qualifying" (business use vehicles, farm use vehicles,
motor homes, etc.) will not be eligible for any form of tax relief under this program.
d) Pursuant to authority conferred in Item 503.D of the 2005 State Appropriations Act, the County Treasurer
shall issue a supplemental personal property tax bill in the amount of 100 percent of tax due without regard
to any former entitlement to state PPTRA relief, plus applicable penalties and interest, to any taxpayer
whose taxes with respect to a qualifying vehicle for tax year 2006 or any prior tax year remain unpaid on
September 1, 2007, or such date as state funds for reimbursement of the state share of such bill have become
una vailable, whichever occurs first.
e) Penalty and interest with respect to bills issued pursuant to this section shall be computed on the entire
amount of tax owed. Interest shall be computed at the rate provided in Section 9-51 of the county code from
the original due date of the tax.
The County Administrator is authorized to reduce a department's current year budget appropriation by a dollar
amount equal to the prior year's overspending inclusive of encumbrances carried forward.
000043
..~
g
I IM~
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 5
Meeting Date: April 12, 2006
Item Number: a.B.
Subiect: Streetlight Installation Cost Approvals
County Administrator1s Comments:
County Administrator:
~
Board Action Reauested:
This item requests Board approval of new streetlight installations in the
Bermuda, Dale, and Matoaca Districts.
Summarvof Information:
Streetlight requests from individual citizens or civic groups are received in
the Department of Environmental Engineering. Staff requests cost quotations
from Dominion Virginia Power for each request received. When the quotations
are received, staff re-examines each request and presents them at the next
available regular meeting of the Board of Supervisors for consideration.
Staff provides the Board with an evaluation of each request based on the
following criteria:
1. Streetlights should be located at intersections;
CONTINUED NEXT PAGE
Preparer: Richard M. McElfish
_ves
Title: Director. Environmental Enaineerina
Attachments:
DNa
#
000044
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 2 of 5
Summary of Information: (Continued\
2. There should be a minimum average of 600 vehicles per day (VPD)
passing the requested location if it is an intersection, or 400 VPD
if the requested location is not an intersection;
3. petitions are required and should include 75% of residents within
200 feet of the requested location and if at an intersection, a
majority of those residents immediately adjacent to the
intersection.
Cost quotations from Dominion Virginia Power are valid for a period of 60
days. The Board, upon presentation of the cost quotation may approve, defer,
or deny the expenditure of funds from available District Improvement Funds
for the streetlight installation. If the expenditure is approved, staff
authorizes Dominion Virginia Power to install the streetlight. A denial of a
project will result in its cancellation and the District Improvement Fund
will be charged the design cost shown; staff will notify the requestor of the
denial. Projects cannot be deferred for more than 30 days due to quotation
expiration. Quotation expiration has the same effect as a denial.
BERMUDA DISTRICT:
. In the Chester subdivision, on Richmond Street, in the vicinity of
12240, on the existing pole
Cost to install streetlight: $3.57
(Design Cost: $110.92)
Does not meet minimum criteria for intersection or vehicles per day
. In the Chester subdivision, on Percival Street, near the
intersection of Snead Street, in the vicinity of 12549, on the
existing pole
Cost to install streetlight: $3.57
(Design Cost: $110.92)
Does not meet minimum criterion for intersection
. In the Rayon Park subdivision, on Rycliff Avenue in the vicinity of
2915
Cost to install streetlight: $387.14
(Design Cost: $110.92)
Does not meet minimum criteria for intersection or vehicles per day
CONTINUED NEXT PAGE
000045
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 3 of 5
Summary of Information: (Continued}
BERMUDA DISTRICT: (Continued)
. In the Crescent Park subdivision, at locations noted along Oak Lawn
Street:
Normandale Avenue and Oak Lawn Street
Cost to install streetlight: $238.17
(Design Cost: $110.92)
Does not meet minimum criterion for vehicles per day
Oak Lawn Street, vicinity of 8916/8917
Cost to install streetlight: $3.57
(Design Cost: $110.92)
Does not meet minimum criteria for intersection or vehicles per day
Oak Lawn Street, vicinity of 8915
Cost to install streetlight: $3.57
(Design Cost: $110.92)
Does not meet minimum criteria for intersection or vehicles per day
Oak Lawn Street, vicinity of 9017
Cost to install streetlight: $3.57
(Design Cost: $110.92)
Does not meet mdnimum criteria for intersection or vehicles per day
Oak Lawn Street, vicinity of 9230
Cost to install streetlight: $204.12
(Design Cost: $110.92)
Does not meet minimum criteria for intersection or vehicles per day
Oak Lawn Street, vicinity of 9117
Cost to install streetlight: $3.57
(Design Cost: $110.92)
Does not meet minimum criteria for intersection or vehicles per day
Oak Lawn Street, vicinity of 9225
Cost to install streetlight: $3.57
(Design Cost: $110.92)
Does not meet mdnimum criteria for intersection or vehicles per day
CONTINUED NEXT PAGE
000046
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 4 of 5
Summarvof Information: (Continuedl
BERMUDA DISTRICT: (Continued)
. In the Rivers Bend subdivision, on Rivers Bend Circle in the
vicinity of 601
Cost to install streetlight: $825.24
(Design Cost: $211.84)
Does not meet minimum criterion for intersection
DALE DISTRICT:
. In the Jessup Farms subdivision, on Bayview Drive, in the vicinity
of 5125, on the existing pole
Cost to install streetlight: $157.07
(Design Cost: $110.92)
Does not meet minimum criterion for intersection
. In the Old Coach Hills subdivision, on Tandem Drive, in the vicinity
of 4911, on the existing pole
Cost to install streetlight: $784.49
(Design Cost: $110.92)
Does not meet minimum criteria for intersection or vehicles per day
. In the Marlboro subdivision, on Rudyard Road, in the vicinity of
6507, on the existing pole
Cost to install streetlight: $495.76
(Design Cost: $110.92)
Does not meet minimum criteria for intersection or vehicles per day
. In the Hollymeade subdivision, at the intersection of Croft Crossing
Drive and Lockberry Ridge Loop
Cost to install streetlight: $384.38
(Design Cost: $110.92)
Meets minimum criteria
. In the Hollymeade subdivision, on Lockberry Ridge Loop, in the
vicinity of 9519
Cost to install streetlight: $386.13
(Design Cost: $110.92)
Does not meet minimum criteria for intersection or vehicles per day
Continued Next Page
000047
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 5 of 5
Summarvof Information: (Continued}
DALE DISTRICT: (Continued)
. In the Hollymeade subdivision, on Lockberry Ridge Loop, in the
vicinity of 9600
Cost to install streetlight: $384.38
(Design Cost: $110.92)
Does not meet mdnimum criteria for intersection or vehicles per day
. In the Hollymeade subdivision, on Lockberry Ridge Loop, in the
vicinity of 9672
Cost to install streetlight: $401.46
(Design Cost: $110.92)
Does not meet mdnimum criteria for intersection or vehicles per day
MATOACA DISTRICT:
. On Sappony Road, in the vicinity of 21301, on the existing pole
Cost to install streetlight: $717.85
(Design Cost: $110.92)
Does not meet mdnimum criteria for intersection or vehicles per day
For information regarding available balances in the District Improvement
Fund accounts, please reference the District Improvement Fund Report.
000048
STREETLIGHT REQUEST
Bermuda District
Request Received: December 29,2005
Estimate Requested: January 6, 2006
Estimate Received: March 22, 2006
Days Estimate Outstanding: 83
NAME OF REQUESTOR: Mr. Michael A. Kennon
ADDRESS: 12240 Richmond Street
Chester, VA 23831
REQUESTED LOCATION:
Richmond Street, vicinity of 12240
Cost to install streetlight: $3.57
POLICY CRITERIA:
Intersection: Not Qualified, location is not an intersection
Vehicles Per Day: Not Qualified, less than 400 vehicles per day
Petition: Qualified
Requestor Comments: None
000049
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410 Feet
000050
STREETLIGHT REQUEST
Bermuda District
Request Received: September 2,2005
Estimate Requested: September 2, 2005
Estimate Received: March 22,2006
Days Estimate Outstanding: 201
NAME OF REQUESTOR: Ms. Brenda Blanks
ADDRESS: 12549 Percival Street
Chester, VA 23831
REQUESTED LOCATION:
Percival Street, vicinity of 12549, near intersection with Snead Street
Cost to install streetlight: $3.57
POLICY CRITERIA:
Intersection: Not Qualified, location is not an intersection
Vehicles Per Day: Not Qualified, less than 400 vehicles per day
Petition: Qualified
Requestor Comments: "The nearby intersection is very dark and in a bottom. The light would
improve safety for residents."
000051.
Street Light Request Map
April 12, 2006
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490 Feet
000052
STREETLIGHT REQUEST
Bermuda District
Request Received: September 9,2005
Estimate Requested: September 9,2005
Estimate Received: March 22, 2006
Days Estimate Outstanding: 194
NAME OF REQUESTOR: Ms. Nerlene C. Collins
ADDRESS: 2915 Rycliff Avenue
Richmond, VA 23237
REQUESTED LOCATION:
Rycliff Avenue, vicinity of 2915
Cost to install streetlight: $387.14
POLICY CRITERIA:
Intersection: Not Qualified, location is not an intersection
Vehicles Per Day: Not Qualified, less than 400 vehicles per day
Petition: Qualified
Requestor Comments: "I am a senior citizen living in an area surrounded by woods on three
sides and a house next door that has large privacy bushes between them and me. I have had
my house and my shed broken into and trash scattered in my front yard overnight."
000053
Street Light Request Map
April 12, 2006
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Environmental Engineering Department.
Street Light Legend
+ existing light
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220 Feet
000054
STREETLIGHT REQUEST
Bermuda District
Request Received: October 1,2005
Estimate Requested: October 1 , 2005
Estimate Received: March 22, 2006
Days Estimate Outstanding: 172
NAME OF REQUESTOR: Ms. Nan Mazzamuto
ADDRESS: 8916 Oak Lawn Drive
Richmond , VA 23237
REQUESTED LOCATION:
Normandale Avenue and Oak Lawn Street
Cost to install streetlight: $238.17
POLICY CRITERIA:
Intersection: Qualified
Vehicles Per Day: Not Qualified, less than 600 vehicles per day
Petition: Qualified
Requestor Comments: "The light is requested due to the extreme darkness on this street.
There have been, also, a number of car break-ins, as well as items being stolen from people's
yards and decks. There is also a school bus stop at this location. Two county schools bus
drivers live on this street and leave for work when it is dark. The light requested would have an
effect of more safety for our residents. There is also a high volume of traffic that comes and
goes for no apparent reason, as well as cars that park along the street at night for no legitimate
reason."
000055
STREETLIGHT REQUEST
Bermuda District
Request Received: October 1, 2005
Estimate Requested: October 1 , 2005
Estimate Received: March 22, 2006
Days Estimate Outstanding: 172
NAME OF REQUESTOR: Ms. Nan Mazzamuto
ADDRESS: 8916 Oak Lawn Drive
Richmond, VA 23237
REQUESTED LOCATION:
Oak Lawn Street, vicinity of 8916/8917
Cost to install streetlight: $3.57
POLICY CRITERIA:
Intersection: Not Qualified, location is not an intersection
Vehicles Per Day: Not Qualified, less than 600 vehicles per day
Petition: Qualified
Requestor Comments: "The light is requested due to the extreme darkness on this street.
There have been, also, a number of car break-ins, as well as items being stolen from people's
yards and decks. Two county schools bus drivers live on this street and leave for work when it is
dark. The light requested would have an effect of more safety for our residents. There is also a
high volume of traffic that comes and goes for no apparent reason, as well as cars that park
along the street at night for no legitimate reason."
000056
STREETLIGHT REQUEST
Bermuda District
Request Received: October 1, 2005
Estimate Requested: October 1 , 2005
Estimate Received: March 22, 2006
Days Estimate Outstanding: 172
NAME OF REQUESTOR: Ms. Nan Mazzamuto
ADDRESS: 8916 Oak Lawn Drive
Richmond, VA 23237
REQUESTED LOCATION:
Oak Lawn Street, vicinity of 8915
Cost to install streetlight: $3.57
POLICY CRITERIA:
Intersection: Not Qualified, location is not an intersection
Vehicles Per Day: Not Qualified, less than 600 vehicles per day
Petition: Qualified
Requestor Comments: "The light is requested due to the extreme darkness on this street.
There have been, also, a number of car break-ins, as well as items being stolen from people's
yards and decks. Two county schools bus drivers live on this street and leave for work when it is
dark. The light requested would have an effect of more safety for our residents. There is also a
high volume of traffic that comes and goes for no apparent reason, as well as cars that park
along the street at night for no legitimate reason."
000057
STREETLIGHT REQUEST
Bermuda District
Request Received: October 1, 2005
Estimate Requested: October 1 , 2005
Estimate Received: March 22,2006
Days Estimate Outstanding: 172
NAME OF REQUESTOR: Ms. Nan Mazzamuto
ADDRESS: 8916 Oak Lawn Drive
Richmond, VA 23237
REQUESTED LOCATION:
Oak Lawn Street, vicinity of 9017
Cost to install streetlight: $3.57
POLICY CRITERIA:
Intersection: Not Qualified, location is not an intersection
Vehicles Per Day: Not Qualified, less than 600 vehicles per day
Petition: Qualified
Requestor Comments: "The light is requested due to the extreme darkness on this street.
There have been, also, a number of car break-ins, as well as items being stolen from people's
yards and decks. Two county schools bus drivers live on this street and leave for work when it is
dark. The light requested would have an effect of more safety for our residents. There is also a
high volume of traffic that comes and goes for no apparent reason, as well as cars that park
along the street at night for no legitimate reason."
000058
STREETLIGHT REQUEST
Bermuda District
Request Received: October 1, 2005
Estimate Requested: October 1,2005
Estimate Received: March 22,2006
Days Estimate Outstanding: 172
NAME OF REQUESTOR: Ms. Nan Mazzamuto
ADDRESS: 8916 Oak Lawn Drive
Richmond, VA 23237
REQUESTED LOCATION:
Oak Lawn Street, vicinity of 9230
Cost to install streetlight: $204.12
POLICY CRITERIA:
Intersection: Not Qualified, location is not an intersection
Vehicles Per Day: Not Qualified, less than 600 vehicles per day
Petition: Qualified
Requestor Comments: "The light, which would be located at the end of our street, is requested
due to the extreme darkness on this street. There have been, also, a number of car break-ins,
as well as items being stolen from people's yards and decks. Two county schools bus drivers
live on this street and leave for work when it is dark. The light requested would have an effect of
more safety for our residents. There is also a high volume of traffic that comes and goes for no
apparent reason, as well as cars that park along the street at night for no legitimate reason. This
is especially true here at the end of the street."
000059
STREETLIGHT REQUEST
Bermuda District
Request Received: October 1, 2005
Estimate Requested: October 1 , 2005
Estimate Received: March 22, 2006
Days Estimate Outstanding: 172
NAME OF REQUESTOR: Ms. Nan Mazzamuto
ADDRESS: 8916 Oak Lawn Drive
Richmond, VA 23237
REQUESTED LOCATION:
Oak Lawn Street, vicinity of 9117
Cost to install streetlight: $3.57
POLICY CRITERIA:
Intersection: Not Qualified, location is not an intersection
Vehicles Per Day: Not Qualified, less than 600 vehicles per day
Petition: Qualified
Requestor Comments: "The light is requested due to the extreme darkness on this street.
There have been, also, a number of car break-ins, as well as items being stolen from people's
yards and decks. Two county schools bus drivers live on this street and leave for work when it is
dark. The light requested would have an effect of more safety for our residents. There is also a
high volume of traffic that comes and goes for no apparent reason, as well as cars that park
along the street at night for no legitimate reason."
000060
STREETLIGHT REQUEST
Bermuda District
Request Received: October 1 J 2005
Estimate Requested: October 1, 2005
Estimate Received: March 22, 2006
Days Estimate Outstanding: 172
NAME OF REQUESTOR: Ms. Nan Mazzamuto
ADDRESS: 8916 Oak Lawn Drive
Richmond, VA 23237
REQUESTED LOCATION:
Oak Lawn Street, vicinity of 9225
Cost to install streetlight: $3.57
POLICY CRITERIA:
Intersection: Not Qualified, location is not an intersection
Vehicles Per Day: Not Qualified, less than 600 vehicles per day
Petition: Qualified
Requestor Comments: "The light is requested due to the extreme darkness on this street.
There have been, also, a number of car break-ins, as well as items being stolen from people's
yards and decks. Two county schools bus drivers live on this street and leave for work when it is
dark. The light requested would have an effect of more safety for our residents. There is also a
high volume of traffic that comes and goes for no apparent reason, as well as cars that park
along the street at night for no legitimate reason."
000061.
Street Light Request Map
April 12, 2006
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Ex i sti n 9 str e e tli 9 ht info rm a t ion was
obtain ed from th e C hesterfie Id Co unty
Environmental Engineering Department.
Street Light Legend
+ existing light
e requested light
550 Feet
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000062
STREETLIGHT REQUEST
Bermuda District
Request Received: December 15, 2005
Estimate Requested: October 1,2005
Estimate Received: March 22, 2006
Days Estimate Outstanding: 99
NAME OF REQUESTOR: Rivers Bend Homeowners Association
ADDRESS: c/o Ms. Nancy Huntington
12904 Scrimshaw Circle
Chester, VA 23836
REQUESTED LOCATION:
Rivers Bend Circle, vicinity of 507/601
Cost to install streetlight: $825.24
POLICY CRITERIA:
Intersection: Not Qualified, location is not an intersection
Vehicles Per Day: Qualified
Petition: Qualified
Requestor Comments: "This is one of the darkest areas in this section of Rivers Bend. This
stretch of road sees speeding above legal and safety limits that endangers walkers and joggers
as they approach a nearby curve."
000063
Street Light Request Map
April 12, 2006
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This map is a copyrighted product of
th e Ch esterfie Id Co unty GI S Office.
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460 Feet
STREETLIGHT REQUEST
Dale District
000064
Request Received: September 2,2004
Estimate Requested: September 2, 2004
Days Estimate Outstanding: 561
Estimate Received: March 17,2006
NAME OF REQUESTOR: Ms. Michaele McKeever-Davis
ADDRESS: 5125 Bayview Drive
Richmond, VA 23234
REQUESTED LOCATION:
Bayview Drive, vicinity of 5125
Cost to install streetlight: $157.07
POLICY CRITERIA:
Intersection: Not Qualified, location is not an intersection
Vehicles Per Day: Qualified
Petition: Qualified
Requestor Comments: "I am requesting a streetlight at this location for safety reasons. It is very
dark on my street at night an I frequently return home at night after dark. There are no
streetlights on my street and my home is across the street from a large wooded area."
000065
Street Light Request Map
April 12, 2006
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Existing streetlight information was
obtain ed from th e C hesterfie Id Co unty
Environ menta I En gin eering 0 ep artme nt.
270 Feet
000066
STREETLIGHT REQUEST
Dale District
Request Received: April 12, 2005
Estimate Requested: April 13, 2005
Estimate Received: March 17, 2006
Days Estimate Outstanding: 339
NAME OF REQUESTOR: Mr. and Mrs. Donald G. Conner
ADDRESS: 4910 Tandem Drive
Richmond, VA 23234
REQUESTED LOCATION:
Tandem Drive, vicinity of 4911
Cost to install streetlight: $784.49
POLICY CRITERIA:
Intersection: Not Qualified, location is not an intersection
Vehicles Per Day: Not Qualified, less than 400 vehicles per day
Petition: Qualified
Requestor Comments: none
000067
Street Light Request Map
Apri I 12, 2006
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th e Ch esterfie Id Co unty GI S Office.
Street Light Legend
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Existin g streetlig ht info rmation was
obtain ed from th e C hesterfie Id Co unty
Environmental Engineering Department.
17 5 Fe et
000068
STREETLIGHT REQUEST
Dale District
Request Received: August 8, 2005
Estimate Requested: August 8, 2005
Estimate Received: March 17,2006
Days Estimate Outstanding: 220
NAME OF REQUESTOR: Ms Margie J. Matthews
ADDRESS: 6507 Rudyard Road
Richmond, VA 23234
REQUESTED LOCATION:
Rudyard Road, vicinity of 6507
Cost to install streetlight: $495.76
POLICY CRITERIA:
Intersection: Not Qualified, location is not an intersection
Vehicles Per Day: Not Qualified, less than 400 vehicles per day
Petition: Qualified
Requestor Comments: "People who do not live in our neighborhood walk through the area and
can see into parked cars. The light would help prevent break-ins, stop some of the loitering, and
provide security and visibility, especially since this is a cul-de-sac and an easy target for
predators."
000069
Street Light Request Map
April 12, 2006
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stre etlight installatio ns In relatlo n
to a xisting streetlights.
Existin 9 streatlig ht info rmation was
obtain ad from th e Chesterfield Co unty
Environ menta I En gin eering 0 ep artme nt.
220 Feet
000070
STREETLIGHT REQUEST
Dale District
Request Received: October 27,2005
Estimate Requested: October 27,2005
Estimate Received: March 22, 2006
Days Estimate Outstanding: 146
NAME OF REQUESTOR: Hollymeade Homeowners Association
ADDRESS: POBox 2598
Chesterfield, VA 23832
REQUESTED LOCATION:
Intersection of Croft Crossing Drive and Lockberry Ridge Loop
Cost to install streetlight: $384.38
POLICY CRITERIA:
Intersection: Qualified
Vehicles Per Day: Qualified
Petition: Qualified
Requestor Comments: "The requested streetlight would give our neighbors an extra sense of
security, especially those who walk or run in the evening."
000071.
STREETLIGHT REQUEST
Dale District
Request Received: October 27,2005
Estimate Requested: October 27, 2005
Estimate Received: March 22,2006
Days Estimate Outstanding: 146
NAME OF REQUESTOR: Hollymeade Homeowners Association
ADDRESS: POBox 2598
Chesterfield, VA 23832
REQUESTED LOCATION:
Lockberry Ridge Loop, vicinity of 9519
Cost to install streetlight: $386.13
POLICY CRITERIA:
Intersection: Not Qualified, location is not an intersection
Vehicles Per Day: Not Qualified, less than 400 vehicles per day
Petition: Qualified
Requestor Comments: "The requested streetlight would give our neighbors an extra sense of
security, especially those who walk or run in the evening."
000072
STREETLIGHT REQUEST
Dale District
Request Received: October 27, 2005
Estimate Requested: October 27, 2005
Estimate Received: March 22,2006
Days Estimate Outstanding: 146
NAME OF REQUESTOR: Hollymeade Homeowners Association
ADDRESS: POBox 2598
Chesterfield, VA 23832
REQUESTED LOCATION:
Lockberry Ridge Loop, vicinity of 9600
Cost to install streetlight: $384.38
POLICY CRITERIA:
Intersection: Not Qualified, location is not an intersection
Vehicles Per Day: Not Qualified, less than 400 vehicles per day
Petition: Qualified
Requestor Comments: "The requested streetlight would give our neighbors an extra sense of
security, especially those who walk or run in the evening."
000073
STREETLIGHT REQUEST
Dale District
Request Received: October 27, 2005
Estimate Requested: October 27, 2005
Estimate Received: March 22, 2006
Days Estimate Outstanding: 146
NAME OF REQUESTOR: Hollymeade Homeowners Association
ADDRESS: POBox 2598
Chesterfield, VA 23832
REQUESTED LOCATION:
Lockberry Ridge Loop, in the vicinity of 9672
Cost to install streetlight: $401.46
POLICY CRITERIA:
Intersection: Not Qualified, location is not an intersection
Vehicles Per Day: Not Qualified, less than 400 vehicles per day
Petition: Qualified
Requestor Comments: "The requested streetlight would give our neighbors an extra sense of
security, especially those who walk or run in the evening."
000074
Street Light Request Map
April 12, 2006
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th e Ch esterfie Id Co unty GI S Office.
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Existin g streetlig ht info rmation was
obtain ed from th e C hesterfie Id Co unty
En v ir on me n ta I En gin e e r in 9 0 ep artme nt.
490 Feet
000075
STREETLIGHT REQUEST
Matoaca District
Request Received: October 27, 2005
Estimate Requested: October 27, 2005
Estimate Received: March 17,2006
Days Estimate Outstanding: 141
NAME OF REQUESTOR: Ms. June Colbert
ADDRESS: 418 Michaux Creek Place
Midlothian, VA 23113
REQUESTED LOCATION:
Sappony Road, in the vicinity of 21301
Cost to install streetlight: $717.85
POLICY CRITERIA:
Intersection: Not Qualified, location is not an intersection
Vehicles Per Day: Not Qualified, less than 400 vehicles per day
Petition: Qualified
Requestor Comments: "I am asking the County to consider installing a streetlight in the area of
21301 Sappony Road. At 21251 there are 4 school age children who ride the bus to school. At
present time they catch different buses starting a 6:20 am. This road is very dark and not well
maintained. Safety is my concern for these children. I appreciate your time and consideration."
000076
Street Light Request Map
Apri I 12, 2006
This map is a copyrighted product of
the Chesterfield County GIS Office.
N
Street Light Legend
+ existing light
e re quested light
o
This ma p shows citize n re qu ested
stre etlight installatio ns in relatio n
to existing streetlights.
Existin 9 streetlig ht info rmation was
obtain ed from th e C hesterfie Id Co unty
Environ menta I En gin eering 0 ep artme nt.
2 ADO Feet
000077
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meetin~ Date: April 12, 2006
Item Number: 8.C.1.
Subiect:
Nomination and Appointment to Chesterfield Community Services Board
County Administrator1s Comments:
County Administrator:
~
Board Action Reauested: That the Board approves the nomination/appointment of Mr.
Michael W. Giancaspro as member at-large on the Chesterfield Cormnunity
Services Board.
The term of appointment is effective May 1, 2006 through December 31, 2008.
Summarvof Information:
The Chesterfield Cormnunity Services Board is designated as an
Administrative/Policy Board responsible for the provision of public mental
health, mental retardation and substance abuse services.
Michael W. Giancaspro resides at 12005 Bromwich Court, Richmond, VA 23236
(Midlothian District). Mr. Giancaspro's personal and professional background
would make a positive contribution to the Cormnunity Services Board. See
attached resume. Mr. Barber concurs with this appointment.
Under the existing Rules of Procedure, appointments to boards and cormnittees
are nominated at one meeting and appointed at the subsequent meeting unless
the Rules of Procedure are suspended by a unanimous vote of the Board members
present. Nominees are voted on in the order they are nominated.
Preparer: Georae E. Braunstein
Title: Executive Director
MH/MR/SA Department
Attachments:
. Yes
DNO
# 000078
804-938-O194 (Office)
804-794-1133 (Home)
mgiancaspro@comcast.net
Michael w: Giancaspro
12005 Bromwich Court
Richmond.VA 23236
Experience
Tredegar Corporation (1989 - 2000; 2003 · present)
Vice President - Business Development (2003 - 2005)
Initiated strategy studies for the aluminum extrusion, plastic film and biomaterial divisions which provided the
foundation'for business development efforts including: a JV agreement with a Japanese trading company'for
protective masking films used in the manufacture of Asia-based flat panel display (LCD) products; pursuit of a
Chinese JV relationship for the aluminum extrusion business to reduce manufacturing costs for selected end-use
markets; pursuit of complementary biomaterial acquisitions. Hired Asia-based consultants and traveled to China
and Japan to leam first hand the competitive challenges for U. S. based manufacturing businesses. Divested a
non-core plastic film business in Argentina.
Vice President - Corporate Development (1997 - 2000; voluntarily resigned in 2000 and rehired as VP in 2003)
Worked closely with senior management of manufacturing divisions to proactively identify and pursue strategic
acquisitions. Led and coordinated acquisition process including target approach, deal valuation, bid process, due
diligence, negotiations, financing and presentation for Board approval. Coordinated the successful acquisition of
Exxon's plastic film business for $200 million. Led process to divest non-core businesses. Worked closely with
CFO to d~velop relationships with investment banks and commercial banks.
Vice President- Corporate Planning (1992- 1997); Director- Corporate Planning (1989- 1992)
Instrumental role in the early development of Tredegar Industries, Inc., a publicly-traded 1989 spin-off of Ethyl
Corporation's plastics, aluminum and energy businesses ($650 million in sales). Created new processes for
budgeting, planning, capital expenditures, financial modelinglforecasting and Board reporting for the new spin-off
company. Implemented shareholder value (EVA TM) and non-financial performance measures across the
corporation. Worked closely with CEO, CFO and division general managers to plan and implement restructuring
and divestiture of several non-core businesses. Organized effort to restructure corporate staff resulting in
reduced annual overhead from $14 million to $7.5 million. Responsible for corporate real estate and the
redevelopment and/or divestiture of nine shut-down plant sites, all with environmental issues. Evaluated spin-off
office space alternatives, negotiated lease (70,000 sq.ft. for 200 employees) and coordinated design, build-out
and relocation in less than six months. Tredegars market value increased 800% from 1989 to 1998 as a result of
restructuring, non-core divestitures and investment in its core aluminum and plastics units.
Ethyl Corporation (1980 - 1989; before 1989 Tredegar spin-off from parent Ethyl)
Plant Manager- Carbondale, Pennsylvania (1988- 1989)
Managed 60 employee plastic film plant. Oversight of plant expansion (new production line and hiring of 12
machine operators). Worked closely with Procter & Gamble to qualify new products, improve conversion
efficiency of film and reduce inventories.and cross-train operators. Led plant efforts in Total Quality Management
and standardization of operating procedures.
Business Manager- Coal Sales, Ethyl- Transcontinental Coal Processing (1986-1987)
P&L responsibility managing a Kentucky-based coal production and sales facility. Returned operation to
profitability by implementing plan to double sales volume in low-margin spot market. Commissioned industry
expert to evaluate potential of depressed Eastern coal market. Positioned unit for successful 1987 divestiture.
Ethyl (1980 - 1988) - various accounting, planning and financial analysis positions at corporate and in operations
APVA · Preservation Virginia (2002 - 2003)
Director of Finance and Treasurer
Led efforts to plan for growth and finance expansion leading up to the 400th anniversary of historic Jamestown
during a period when State funding was no longer available. Revised personnel policies and restructured
employee benefits with new healthcare providers and a 403(b) with employer contributions. Negotiated contracts
Secured new office space for a national fundraising campaign. Initiated efforts to increase revenues through
sales of historic replica products and souvenir merchandise over a revamped website and museum stores.
000079
Aim Technologies, Inc. (2000 - 2002)
Executive Vice President
Co-founder and part owner of start-up market research finn. Developed proprietary research process, client
report fonnat and database requirements to track annual new wealth of $70 billion to likely shareholders of private
businesses that recently sold. Qualified data vendors, hired and trained research analysts. Improved average
turnaround to 3 days (deal disclosure to client delivery). 2002 sales of $0.4 million from financ,ial services clients.
Ph/lip Morris USA, Richmond, VA (1979-1980)
Operational Auditor
Deloltte, Haskins & Sells - Certified Public Accountants, Richmond, VA (1977 - 1979)
Senior Assistant Accountant; Certified Public Accountant (1979)
Education
Virginia Tech (1973 - 1977) B. S. Business Administration cum laude, major - Accounting (3.4 GPA)
Virginia Commonwealth University (1980 - 1984) Masters Business Administration (3.7 GPA)
Personal
Married for 23 years with two teenage sons. Enjoy family activities, golf and attending my boys' sports events.
000080
.~"..
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 2
Meetin~ Date: April 12, 2006
Item Number: 8.C.2.
Subiect:
Nominations/Appointments to the Disability Services Board
County Administrator1s Comments:
County Administrator:
~~
Board Action Reauested:
The Board of Supervisors is requested to reappoint/appoint members to serve
on the Disability Services Board.
Summarvof Information:
The purpose of the Chesterfield Disability Services Board is to provide input
to County agencies on service needs and priorities of persons with physical
and sensory disabilities; to provide information and resource referral to
local government regarding the Americans wi th Disabili ties Act; and to
provide such other assistance and advice to local government as may be
requested. The Board will not provide direct services nor employ service
delivery staff.
The Clover Hill, and Matoaca, districts are currently without proper
representation on the Disabili ty Services Board. All other districts are
properly represented. The Disability Services Board would like to have Lorie
Williams (At-Large), Jo Ellen Hetherington (Matoaca), Henry (Hank) Shehi
(Clover Hill), appointed for the upcoming terms. This will give all districts
proper representation on the Chesterfield Disability Services Board. The
Board members concur wi th these appointments. All these terms will be
effective immediately and expire by 12/31/08.
Under the existing Rules of Procedure, appointments to boards and committees
are nominated at one meeting and appointed at the subsequent meeting unless
the Rules of Procedure are suspended by a unanimous vote of the Board members
present. Nominees are voted on in the order in which they are nominated.
The Board of Supervisors concurs with these appointments.
Preparer: Naozi Ukeie
Title: Human Services Specialist
Attachments:
DYes
.NO
000081.
Q
d
~
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: April 12, 2006
Item Number: 8.C.3.
Subiect:
Nomination/Appointment to the Committee on the Future
County Administrator's Comments:
County Administrator:
ft-
Board Action Reauested:
Nomination/appointment of members to serve on the Committee on the Future.
Summarvof Information:
The Committee on the Future is a citizens committee appointed by the Board of
Supervisors for the purpose of identifying, studying and making
recommendations on long range issues impacting the county.
The appointees to the Committee on the Future serve at the pleasure of the
Board of Supervisors. Mrs. Humphrey has nominated Mr. Kevin Salmdnen to fill
one of the vacancies representing the Matoaca District. Mr. Warren has
nominated Ms. Liu Jen Chu to fill a vacancy representing the Clover Hill
District. Mr. Barber has nominated Ms. Dianne Mallory to fill a vacancy
representing the Midlothian District.
Under the existing Rules of Procedures, appointments to boards and committees
are nominated at one meeting and appointed at the subsequent meeting unless
the rules of procedures are suspended by unanimous vote of the board members
present. Nominees are voted on in the order that they are nominated.
Preparer: Kimberlv Conlev
Title: Government Affairs Coordinator
Attachments:
DYes
.NO
0000821
I)
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 2
Meeting Date: April 12, 2006
Subiect:
Item Number:
8.0.1.
County Administrator:
a Music/Entertainment Festival Permit for Chesterfield Berry
Festival Series on Saturdays and Sundays throughout May 2006
12~~ 4~
~
Request for
Farm's Music
County Administrator1s Comments:
Board Action Reauested:
The Board of Supervisors is requested to grant a request for a
music/entertainment festival permit for Chesterfield Berry Farm's Music
Festival Series on Saturdays and Sundays throughout May 2006.
Summarvof Information:
Chesterfield Berry Farm proposes to conduct outdoor music during the May
strawberry season on the lawns of the Chesterfield Berry Farm which is'
located at 26002 Pear Orchard Road, Moseley, Virginia. The music will be
held on Saturdays and Sundays throughout May, 2006. The Berry Farm opens at
8:00 a.m. Music will begin at 11:00 a.m. and end at 3:00 p.m., with all other
activities ending at 4: 00 p.m. The bands for the series have not been
contracted for at this time. It is anticipated that approximately 3000
people will attend the Festival events.
Preparer: Steven L. Micas
Title: County Attornev
0505:71421.1
Attachments:
. Yes
DNO
# 000083
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 2 of 2
Chesterfield Berry Farm is both the applicant and event promoter. The Berry
Farm is currently seeking sponsors to help defray the costs of the event.
All net proceeds from the music series will go to the Berry Farm. The Berry
Farm will assume full financial responsibility for the Festival and music
series.
The Berry Farm will make food, water, and soft drinks available for purchase
during festival hours. portolets remain on the location throughout the May
season and are serviced twice a week by Nes services. The Berry Farm
maintains appropriate clean-up and trash disposal. There is ample parking,
and off-duty police officers will assist with parking, crowd control and
other security needs. Emergency medical and fire department officials are
aware of the event and will be available to render service.
The music/entertainment arrangements have been reviewed by the County
Attorney's Office and meet the substantive requirements of the ordinance.
These arrangements provide adequate measures to insure public safety, fire
prevention, medical protection, sanitation, traffic control, insurance
coverage, relevant permits and security. Additionally, staff notes that the
Berry Farm has safely conducted similar spring festivals in the past several
years.
Although the Board of Supervisors may require a bond to insure compliance
with the permit, the Board traditionally has not required a bond except when
the event occurs on County property. Staff recommends that the Board not
require a bond.
0505:71421.1
000084
March 18, 2006
Stylian P. Parthemos
Chesterfield County
Administration Building, Room 503
P.O. Box 40
Chesterfield, Va. 23832-0040
Dear Mr. Parthemos,
Thank you for your time in regarding our application for a music and festival
permit.
Chesterfield Berry Farm, located at 20501 Skinquarter Road, Moseley, Virginia,
is both the applicant and event promoter. We will receive all net proceeds from our
music series and our Strawberry Festival.
We plan to have family oriented outdoor music during our strawberry season on
the lawns of Chesterfield Berry Farm which is located at 26002 Pear Orchard Rd.
Moseley, Virginia. The music will be held on Saturdays and Sundays throughout May,
2006. We also plan to have a Strawberry Festival on May 13,2006 and May 14,2006
which will also include music.
Chesterfield Berry Farm opens at 8:00am with music beginning at 11 :OOam.
Music will end at 3:00pm and all other activities will end at 4:00pm.
Chesterfield Berry Farm is assuming full fmancial responsibility for the Festival
and music series. We are currently seeking corporate sponsors to help offset some of our
major costs.
Weare currently in the process of acquiring bands for out music series and
Festival.
We will not be charging admission for music on Saturday and Sunday, or for the
Strawberry Festival. We anticipate having 3000 people on the farm during the Festival
hours.
We have existing porto lets at Chesterfield Berry Farm and they will remain there
throughout our Strawberry season. They are serviced twice a week by Nes services.
'}, '2-3 242S~6<>
Chesterfield Berry Farm currently has clean-up and trash disposal. We ~cP
dumpsters located on the farm and Tranium picks up the trash twice a week. ciP ~
~" '6
Lodging will not be a necessity for our Festival. ~ T
~ .....
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000085
Chesterfield Berry Farm has facilities where food, water, and soft drinks will be
available for purchase during hours of operation.
We are alerting the Manchester Rescue Squad and Clover Hill Fire department of
our event's dates and times. We will work with our security officers in the event of an
emergency to notify the proper emergency medical personnel.
Adequate parking will be available in the Chesterfield Berry Farm parking lot
with any overflow parking in our fields next to parking area.
Outdoor lighting will not be used during our events as our events occur during
day hours.
Music both live and taped will be played in such a manner that the sound will not
be a nuisance to adjacent property owners. Heavy evergreen buffers are already in place
between Chesterfield Berry Farm property and adjacent property owners. All sound
issues are under direct control of Shannon Mangnuson (General Retail Manager) with
Chesterfield Berry Farm.
We have an agreement in place with the Chesterfield County Police Department
to employ off-duty police officers who will assist our staff with parking, crowd control
and all other security components of our Festival and music series.
Chesterfield Berry Farm carries a general $2 million liability insurance policy to
insure against injury or damage.
Statements authorizing Chesterfield County principals to enter the property during
our music series or Festival are attached herewith.
Our application fee is attached.
I trust that the above information is adequate to the county's requirements for
approval of our Entertainment Festival permit. Please call with any questions or
concerns.
Thank you for your assistance.
Shannon Mangnuson
General Retail Manager
000086
03/20/2006 NON lZ=Z~ ~AA
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MOO. 27 0000
RENEWAL OF POLICY GL 2025747
GENERAL LIABILITY
**RENEWAL NOTICE: THIS POLICY WILL EXPIRE AT 12:01 A.M. ON
09/21/05 UNLESS THE M~NtMUM PAYMENT IS MADE BY THE DOE DATt.
THIS RENEWAL DECLARATION SUPERSEDES ANY DECLARATIONS ISSUED
EARLIER.
GL 2025747 09/21/05 09/21/06 VA FARM BUREAU MUTUAL INSURANCE co.
CHESTERFIELD BERRY FARM INC
c/o AARON & BETTY GOOD
20501 SKINQOARTER RD
MOSELEY VA 23120
FORM OF BOSINESS: CORPORATION
IN RETURN OF THE PAYMENT OF THE PREMIUM, AND SOBJECT TO ALL THE TERMS OF
THIS POLICY, WE AG~E WITH YOU TO ~ROVIDE THE INSURANCE AS STATED IN THIS
POLICY.
COVERAGES
EACH OCCURRENCE LIMIT
COVERAGES A & C: BODILY INJURY,
PROPERTY DAMAGE AND MEDICAL gXPENSE
MEDICAL EXPENSE LIMIT ANY ONE PERSON
FIRE DAMAGE LEGAL LIABILITY LIMIT PER FIRE
COVERAGE B: PERSONAL INJUAY & ADVERTISING
INJURY LIMIT PER PERSON OR ORGANIZATION
GENER~L AGGREGATE LIMIT (OTHER THAN
PRODUCTS/COMPLETED OPERATIONS) S 2,000,000
PRODUCTS/COMPLETED OPERATIONS AGGREGATE LIMIT $ 2,000,000
OPTIONAL /EXCLUOEO COVERAGES - SEE SCHEDULE ATTACHED
FORM NO. AND ENDORSEMENTS: CGOOOl 1188 IL001? 1185 IL0021 1185 VILOl38 059
CG0179 0203 VCG2116 1192 VeG0117 1192 CG2234 1185 CG2149 1188 CG2146 018
VCG~J.50 0593 VCG2160 1198 VCG21iO 0303 VCG2171 0303 VCG2172 0303 CG0304 119
CG2407 1185
C;GLDEC
*NEWGT.
202574727000
3202
LIMITS OF INSURhNCE
$ 1,000,000
S 5,000
$ 50,000
$ 1,000,000
DATE: 10/13/05
CONTINUED ON NEXT PAGE
Q *TOPGL 202S147~7000 MOO. 27 0000
R~NEWAL OF POLICY GL 2025747
GENERAL LIABILITY
**RENEWAL NOTICE: THIS POLICY WILL EXPIRE AT 12:01 A.M. ON
09/21/05 UNLESS THE MINIMUM PAYMENT IS MADE BY THE DUE DATE.
THIS RENEWAL DECLARATION SUPERSEDES ANY DECLARATIONS ISSUED
EARLIER.
GL 2025747 09/21/05 09/21/06 VA FARM BUREAU MUTUAL INSURANCE co. 3202
CHESTERFIELD BERRY FARM INC
c/o AARON & BETTY GOOD
20501 SKINQUARTER RD
MOSELEY VA 23120
LOCA'l'ION (5) OF OWNED, RENTED OR OCCUPIED PREMISES: 5 1/2 MILES ON NORTHWEST
SIDE Ot ROUTE 360, 25 MILES FROM RICHMOND, VIRGINIA
SCHEDUI.E OF OPERATIONS
DESCRIPTION OF HAZARDS
CODE
NO.
PREM1UM
BASES *
DEDUCT
FINAL PREMIUM PER
RATE OCC.**
~---~--~----~-----~~--~--~--~~~~--~--~--~--~-~~---~~----~------~--~~-~~~--~--
PREMISES/OPERATIONS~
PICK tOUR OWN GROUND CROPS
PU~PKINS - 22 ACRES
BLACKBERRIES - 50ACRES
STRAWBERRIES - 12 ACRES
FAIR GROUNDS - INCLUDING
89999
(0)
39 FLAT $ 264
ACRES CHARGE
51000
13517
( F)
FLAT $3223
$1000
http://vtboit/docfmity/sessionlobjcct/ 18AD863 F ..BODO-DOCC- 3 COS821SBE460E08. TXT
000087
03/20/2006
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HAY RIDES, PETTING ZOO, CHARGE
HAUNTED MAZE & PIRATES COVE
FRUIT OR VEGETABLE DEALERS 13111 (A) 8,100 291.487 $2361 $1000
LOCATIONS:
1. 1/4 MILE W OF SKINQUARTER
PRODUCTS/COMPLBTED OPERATIONS:
FAIR GROONDS - INCLUDING $1000
RAY RIDES, PETTING ZOO,
HAUNTED MAZE & PlRA'IES COVE
FRUIT OR VEGETABLE DEALERS 13111 (S) 883,194 .403 S 356 $1000
* PREMIUM BASES: A = AREA,C = TOTAL COST,F · FRONTAGE,M = ADMISSIONS,
P = PAYROLL,S = GROSS SALES,T - EACH,O s UNIT$,O ~ OTHER
~* DEDOCTIBLE PER OCCURRENCE:BODILY INJURY & PROPERTY DAMAGE - IF BLANK, NO
ADDITIONAL DEDUCTIBLE APPLIES.
CGLOECl DATE: 10/13/05
CONTINUED ON NEXT PAGE
II .TOI'CL 20257~727000 MOD. 2; 0000
RENEWAL OF POLICY GL 2025747
GENERAL LIABILITY
**RgNEWAL NOTICEr THIS POLICY WILL EXPIRE AT 12:01 A.M. ON
09/21/05 UNLESS THE MINIMUM PAYMENT IS MADE BY THE DUE DATE.
THIS RENEWAL DECLARATION SUPERSEDES ANY DECLARATIONS ISSUED
EARLIER.
GL 2025747 09/21/05 09/21/06 VA FARM BUREAU MUTUAL INSURANCE CO~ 3202
CHESTERFIELD BERRY FARM INC
c/o AARON & BETTY GOOD
20501 SKINQUARTER RO
MOSELEY VA 23120
SCHEDULE OF OPERATIONS (CONTINUED)
DESCRIPTION OF HAZARDS
CODE
NO.
PREMIUM
BASES *
DEDUCT
FINAL PREMIUM PER
RATE OCC.**
----~-_.~~-~------------~-~--~----------~--------------~-~-~~---------------~
PREMISES/OPERATIONS:
RO, ON N SlOE OF RT 360,
IN CHESTERFIELD, VIRGINIA
( 2 , 100 S Q FT)
2- 20800 HULL STREET ROAD
RICHMOND, VA (6,000 SQ FT)
REFRESHMENT STANDS - 16822 (A) 500 229.81~ $ 115 $1000
WITHOUT COOKING
FARM ACREAGE - 89997 (T) 1 58.436 $ 58 $1000
160 AC~ES OR LESS
LOCATIONS:
1. 3 ACRES AT 26002 PEAR
ORCHARD RD, MOSELEY, VA
PRODOC'fS/COMPLET'ED OPERATIONS:
REFRES~MENT STANDS - 16822 (S) 22,451 1.425 $ 32 $1000
WITHOUT COOKING
REFRESHMENT STANDS - 16822 (5) 53,553 1.425 $ 76 $1000
WITH COOKING
11 PREMIUM BASES: A = AREA,e = TOTAL COST,F -. FRONTAGE,M = AOMISSIONS,
P = PAYROLL,S = GROSS SALES,T ~ EACH,U = UNITS,O = OTHER
** DEDUCTIBLE PER OCCURRENCE:BODILY INJURY & PROPERt~ DAMAGE - IF BLANK, NO
ADDITIONAL DEDUCTIBLE APPLIES.
CGLDEC2 nATE: 10/13/05
CONTINUED ON NEXT PAGE
: I *TOPGL 202574727000
MOD. 27 0000
000088
http~/ l\ltboitJdocfinity/session/ object! 18AD863 F -BODO-DOCC- 3C058215BE460E08. TXT 03/20/2006
03/20/2006 MON 12:2' FAX
lfIWVV'" vv-
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Page 3 of3
~ENEWAL OF POLICY GL 2025747
GENERAL LIABILITY
**RENEWAL NOTICE: THIS POLICY WILL EXPIRE AT 12:01 A.M. ON
09/21/05 UNLESS THE MINIMUM PAYMENT IS MADE BY THE CUE DATE.
THIS RENEWAL DECLARATION SUPERSEDES ANY DECLARATIONS ISSUED
EARLIER.
GL 2025747 09/21/05 09/21/06 VA FARM BUREAU MUTUAL INSURANCE co. 3202
CHESTERFIELD BERRY FARM INC
c/o AARON , BETTY GOOD
20501 S~rNQuARTER RO
MOSELEY VA 23120
SCHEDULE OF OPERATIONS (CONTINUED)
DESCRIPTION OF HAZARDS
CODE
NO.
PREMIUM
BASES *
DEOUCT
FINAL ~REMIUM PER
RATE OCc.**
--~~-~~----~~----~-------~--~--~--~~~~----~~~~------~-~------~--~-~--~-----~-
PREMISES/OPERATIONS:
REFRESHMENT STANDS -
WITH COOKING
LOCATIONS:
1. 20800 RULL ST RD
RICHMOND, VA
16622
(A)
500 229.815 $ 115
$1000
PRODUCTS/COMPLETED OPERATIONS:
* PREMIUM BASES: A = AREA,C = TOTAL COST,F = FRONTAGE,M · ADMISSIONS,
P = PAYROLL,S = GROSS SALES,T = EACH,U = UNITS,O = OTHER
~* D~OUCTIBLE PER OCCURRENCE:BODILY INJURY & PROPERTY DAMAGE - IF BLANK, NO
ADDITIONAL DEDUCTIBLE APPLIES.
CGLDEC3 DATt: 10/13/05
CONTINUEO ON NEXT PAGE
U *TOPGL 202574727000 MOD. 27 0000
RENEWAL OF POLICY GL 2025747
GENERAL LIABILITY
**RENEWAL NOTICE: THIS POLICY WILL EXPIRE AT 12:01 A.M. ON
09/21/05 UNLESS THE MINIMUM PAYMENT IS MADE BY THE DUE DATE.
THIS RENEWAL DECLARATION SUPERSEDES ANY DECLARATIONS ISSUED
EARLIER.
GL 2025747 09/21/05 09/21/06 VA FARM BUREAU MUTUAL INSURANCE co. 3202
CHESTERFltLD BERRY FARM INC
c/o AARON & BETTY GOOD
20501 SKINQUARTER RD
MOSELEY VA 23120
FORM NO.
FORM NO.
CG2407
SCHEDULE
EDITION DATE OPTIONAL COVtRAGE(S) AFFORDEO
EDITION DATE MISCELLANEOUS ENDORSEMENT(S)
11/85 PRODUCTS/COMPLETED OPERATIONS
HA~ARD REDEE.INED
DESC~IPTION Of PREMISES AND OP~RATIONS:
REFESHMENT STANDS - WITH AND WITHOUT
COOKING
EDITION onTE ADDIT10NAL EXCLUSION(S) AFFORn~n
PREMIUM
FORM NO.
TOTAL PREMIUM FOR OPTIONAL COVERAGES
TOTAL ESTIMATED POLICY PREMIUM
$ NITJ
$ 6,600
DATE: 10/13/05
CGLSCHO
'000089
http://vfboitldocfini ty/sessionlobj ectl18AD863 F - BODO- DOCC-3C05 8215BE460E08. TXT 03120/2006
Chesterfield Berry Farm
Chesterfield Berry Farm authorizes any Chesterfield County
principals to enter the property before or during our music series or
Festival.
Aaron Goode
~
President
000090
I)
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: April 12, 2006
Item Number: 8.D.2.a.
Subiect:
Resolution Supporting the Captain John Smith Chesapeake National Historic
Water Trail Feasibility Study
County Administrator's Comments: ~J A~
County Administrator: ~
Board Action Reauested:
Approval of the attached resolution.
Summarvof Information:
The attached resolution is requested to pledge support for the Captain John
Smith Chesapeake National Historic Water Trail Feasibility Study. The trail
will help highlight the history of the Native Americans of the Chesapeake
region and will help people better understand what the Bay was like 400 years
ago.
This trail will provide an important new addi tion of resources that are
generated from heritage tourism and will contribute to the 2007 celebrations.
Preparer: Bradford S. Hammer Title: Deputy County Administrator
Attachments: . Yes 0 No # 000091
PLEDGING SUPPORT FOR THE CAPTAIN JOHN SMITH CHESAPEAKE NATIONAL
HISTORIC WATER TRAIL FEASIBILITY STUDY
WHEREAS, the County of Chesterfield, Virginia desires to
commemorate the 400th anniversary of the English settlement of America
and Captain John Smith's monumental voyages of exploration in the
Chesapeake Bay; and
WHEREAS, Captain Smith's exploration of the lower Chesapeake Bay
and tributaries comprised a significant portion of his voyages in
1608. when Smith explored and mapped the lower Chesapeake region, met
and traded with Virginia Indians along the way, and traveled to many
of our region's present day towns and communities; and
WHEREAS, at the time of Captain Smith's arrival, the lower
Chesapeake Bay was home to a substantial population of Virginia
Indians whose knowledge and trade goods were essential to the survival
of the English settlement at Jamestown; and
WHEREAS, on account of the leadership of Representative J. Randy
Forbes, Senator John Warner and Senator George Allen, the U.S.
Congress passed legislation authorizing the National Park Service to
study the feasibility of establishing the Captain John Smith
Chesapeake National Historic Water Trail as a uni t of the National
Trail System; and
WHEREAS, the National Park Service is currently conducting the
trail feasibility study; and
WHEREAS, our community's historic and recreational resources
generate significant economic revenue from heritage tourism, and the
Captain John Smith Chesapeake National Historic Water Trail would make
an important new addition to these resources; and
WHEREAS, the Captain John Smith Chesapeake National Historic
Water Trail would provide an excellent opportunity for the public to
learn about Virginia Indian history and early English settlement, as
well as the tributary rivers to the Chesapeake Bay.
NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of
Chesterfield County, Virginia pledges its support for the National
Park Service's Captain John Smi th Chesapeake National Historic Water
Trail feasibili ty study, is eager to participate in support of the
study process and urges the National Park Service to complete it on an
expedited basis.
AND, BE IT FURTHER RESOLVED that a copy of this resolution be
forwarded to the Secretary of the Interior, the Director of the
National Park Service, and members of the Virginia Congressional
Delegation.
000092
I)
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: April 12, 2006
Item Number: 8.D.2.b.
Subiect:
Resolution Adopting the Hazard Mitigation Plan as Required by the Disaster
Mitigation Act of 2000
County Administrator1s Comments:
R~~d A~J
County Administrator:
~
Board Action Reauested:
To adopt the Hazard Mitigation Plan.
Summarvof Information:
The Commonwealth of Virginia under the Mitigation Act of 2000, requires local
governments to develop a Hazard Mitigation Plan. These plans will assist
Chesterfield County in applying and receiving grants. These plans help local
government determine risks and vulnerabili ties and identify proj ects to
reduce these risks. The staff requests that the Board of Supervisors adopt
the new Hazard Mitigation Plan by resolution.
Attachments:
Paul W. Mauaer
. Yes
Title: Fire Chief
Preparer:
DNO
#
000093
RESOLUTION ADOPTING THE HAZARD MITIGATION PLAN AS REQUIRED BY THE
DISASTER MITIGATION ACT OF 2000
WHEREAS, the Disaster Mi tigation Act of 2000, as amended,
requires that local governments develop and adopt natural hazard
mitigation plans in order to receive certain federal assistance,
and
WHEREAS, the safety and protection of the citizens and
property are the foremost concern to the Board of Supervisors of
Chesterfield County, and
WHEREAS, the addition of the Hazard Mitigation Plan to the
Chesterfield Emergency Operations Plan will bring Chesterfield
County compliant with the Disaster Mitigation Act of 2000
standards, and
WHEREAS, a Mitigation Advisory Committee ("MAC") comprised of
representatives from the counties of Chesterfield, Dinwiddie,
Greensville, Prince George, Surry, and Sussex; the cities of
Colonial Heights, Emporia, Hopewell, and Petersburg; and the towns
of Claremont, Dendron, Jarratt, McKenney, Stony Creek, Surry,
Wakefield, and Waverly was convened in order to study the Crater
Region's risks from and vulnerabilities to natural hazards, and to
make recommendations on mitigating the effects of such hazards on
the Crater Region; and
WHEREAS, the Board of Supervisors desires and the Commonwealth
of Virginia and Federal Government require the adoption of the
appropriate planned protection measures.
NOW, THEREFORE, BE IT RESOLVED, by the Board of Supervisors of
the County of Chesterfield this 12 day of April 2006 that it hereby
adopts the Chesterfield County Hazard Mitigation Plan as written to
be added as an annex to the Chesterfield Emergency Operations Plan.
000094
Crater Planning District Commission
Hazard Mitigation Plan
Section I. Executive Summary
Background
Beginning in 2003, the Commonwealth of Virginia encouraged the twenty-one planning
districts in the commonwealth to take the lead on development of local hazard mitigation
plans. These plans, which are required by the Disaster Mitigation Act of 2000 (DMA2K),
help local governments determine risks and vulnerabilities and identify projects to reduce
these risks. The plan developed under the auspices of the Crater Planning District includes
the counties of Chesterfield, Dinwiddie, Greensville, Prince George, Surry, and Sussex; the
cities of Colonial Heights, Emporia, Hopewell, and Petersburg; and the towns of Claremont,
Dendron, Jarratt, McKenney, Stony Creek, Surry, Wakefield, and Waverly.
Representatives from each of the jurisdictions were invited to be a member of the Mitigation
Advisory Committee coordinated by the Crater Planning District. Representatives from
private utility companies, non-profit organizations (e.g., American Red Cross) and other
stakeholders (e.g., Virginia State University, Fort Lee) also were invited to participate in the
Mitigation Advisory Committee. The Mitigation Advisory Committee met several times
over the course of the planning process and worked closely with the consultant to develop
the plan. Public input was sought throughout the process in accordance with DMA2K
requirements.
Hazard Identification and Risk Assessment
The Hazard Identification and Risk Assessment consists of three parts:
1. Identify what hazards that could affect the Crater Planning District Commission
2. Profile hazard events and determine what areas and community assets are the
most vulnerable to damage from these hazards
3. Estimate losses and prioritize the potential risks to the community
Hazards were ranked by the steering committee to determine what hazards they feel have
the largest impact on their communities. Certain hazards were not addressed due to the
infrequency of occurrence and/or limited impact. Table 1-1 summarizes the results of the
hazard identification, which are explained fully in Section V of this plan.
SECI'ION I - EXECUTIVE SUMMARY
Page 1-1
0,00095
Crater Planning District Commission
Hazard Mitigation Plan
Table 1-1. Crater PDC Planning Consideration Levels
Hazard Identification Results
Hazard Type Planning Consideration Level
Flooding Significant
Hurricane Moderate
Wind Moderate
Winter Storms Moderate
Drought Limited
Tornado Limited
Wildfire Limited
Earthquake None
Landslide/Shoreline Erosion None
The Hazard Identification and Risk Assessment described each of the hazards in varying
levels of detail consistent with each planning consideration level. In general, floods were
found to be the most significant hazard. Flooding occurs primarily along the James River
and Chowan River and their tributaries. Flood durations typically range between a couple of
hours to a few days. Localized flooding also occurs due to drainage issues.
Wind (including hurricanes) is a moderate hazard with localized impacts throughout the
region. The impacts may last several months. Estimated losses are primarily from wood
frame buildings and residential structures. In addition, hurricanes can bring heavy rain and
sometimes tornados. Winter storms are a moderate hazard with biggest impact in
Chesterfield County. Winter storms in the Crater region are often a mix of snow, ice, sleet,
and rain. Winter weather may cause city, county and state roads closures and may cause a
loss of power and telephone service. Storm-related business and industry disruptions can
negatively affect the economy.
Capability Assessment
The Capability Assessment evaluates the current capacity of the communities of the Crater
Planning District to mitigate the effects of the natural hazards identified in the Hazard
SECTION 1 - EXECUl'IVE SUMMARY
Page 1-2
000096
Crater Planning District Commission
Hazard Mitigation Plan
Identification and Risk Assessment. By providing a summary of each jurisdiction's existing
capabilities, the Capability Assessment serves as the foundation for designing an effective
hazard mitigation strategy. Table 1-2 summarizes the Capability Self-Assessment provided
by the participating jurisdictions.
Table 1-2. Capability Self-Assessment
Administrative Technical Planning and Fiscal
Jurisdiction Capability Capability Regulatory Capability
Capability
Chesterfield County Moderate Moderate High Moderate
Colonial Heights Moderate Low Moderate Low
Dinwiddie County Moderate Low Moderate Low to
moderate
Emporia - Low Low to Moderate -
Greensville County Moderate Moderate Low Low
Hopewell Moderate High Moderate Low
Petersburg Moderate Moderate Low to Moderate Moderate
Prince George Low Low Moderate to High Low
County
Surry County High Moderate Moderate Low
Sussex County Low Low Moderate Low
Mitigation Strategy
The Crater Mitigation Advisory Committee members used the results of the Hazard
Identification and Risk Assessment as well as the Capability Assessment to develop goals and
actions for the region and their jurisdictions. In addition, the committee prioritized actions
for the region and their own jurisdictions. The priorities differ somewhat from jurisdiction
to jurisdiction. Each jurisdiction's priorities were developed based on past damages, existing
exposure to risk, community goals, and weaknesses identified in the Capability Assessment.
The Mitigation Advisory Committee developed the following overarching goal to guide plan
development:
Develop and maintain a community that is more resilient to natural disasters.
SECI'ION 1 - EXECUTIVE SUMMARY
Page 1-3
000097
Crater Planning District Commission
Hazard Mitigation Plan
In addition, more specific goals were identified. The goals fell into five broad categories:
Public Safety, Property Protection, Public Awareness, Local Capacity, and
Institutionalization. Actions were identified that dealt with all of the hazards identified in
the Hazard Identification and Risk Assessment. In addition, each goal had at least one
objective and one action associated with it.
Plan Maintenance Procedures
The plan outlines a procedure for implementing, maintaining, and updating the plan. Each
jurisdiction will provide annual progress reports on implementation of its Mitigation Action
Plan. The Crater PDC will receive these progress reports and coordinate an annual review of
them by the Mitigation Advisory Committee. The Mitigation Advisory Committee members
will develop annual measures of success and five-year measure of success for each action
against which progress can be measured.
In accordance with FEMA regulations, a written update will be submitted to the
commonwealth and FEMA Region III in five years, unless circumstances (e.g., Presidential
disaster declaration, changing regulations) require a formal update in the meantime. The
public will be continually informed of changes to the plan as they occur.
Conclusion
This plan symbolizes the continued commitment and dedication of the Crater Region's local
governments and community members to enhancing the safety of residents and businesses
by taking actions before a disaster strikes. While nothing can be done to prevent natural
hazard events from occurring, the region is poised to minimize the disruption and
devastation that so often accompanies these disasters.
SECTION 1 - EXECUTIVE SUMMARY
Page 1-4
000098
(l2)
-
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 1 of 1
AGENDA
Meeting Date:
A~ril12, 2006 Item Number: 8.D.2.c.
Subiect:
Resolution in Support of Nomination of the Bermuda Hundred Archeological and
Historic District to the National Register of Historic Places
County Administrator1s Comments:
County Administrator:
~
Board Action Reauested:
The Honorable R. M. "Dickie" King, Jr. is requesting that the Board adopt the
attached resolution of support.
Summarvof Information:
The Chesterfield Historical Society has applied for federal designation of
properties in the Bermuda Hundred area. They have requested a resolution of
County support. The County-owned Brown and Williamson Conservation area
would be a part of the designation area.
Preparer: Michael S. Golden
Title: Director-Parks and Recreation
Attachments:
. Yes
DNO
#
000099
IN SUPPORT OF THE BERMUDA HUNDRED NATIONAL
ARCHEOLOGICAL AND HISTORIC DISTRICT
WHEREAS, the Chesterfield Historical Society has applied to the
Virginia Department of Historic Resources for nomination of the
Bermuda Hundred National Archaeological and Historic District to the
Federal Register of Historic Places; and
WHEREAS, the Historic District generally includes the properties
of the Bermuda Hundred Village and the county-owned Brown and
Williamson Conservation area; and
WHEREAS, Bermuda Hundred was the principal settlement of the
Appomattox Indians for hundreds of years before their removal in 1611;
and
WHEREAS, Bermuda Hundred has been continuously occupied since it
was established by the Virginia Company in 1613 and was fortified by
Sir Thomas Dale; and
WHEREAS, John Rolfe and Pocahontas lived in Bermuda Hundred and
cultivated some of the first commercially cultivated tobacco; and
WHEREAS, Bermuda Hundred was the
landownership; and in 1688, Bermuda
incorporated town in America; and
site of
Hundred
the first private
became the first
WHEREAS, Bermuda Hundred was the site of significant colonial,
Revolutionary War, and Civil War activity; and
WHEREAS, the conununity has significant African-American history
including the oldest predominately black Baptist church in the county,
First Baptist Church Bermuda Hundred, and some of the first homes
owned by African Americans in America; and
WHEREAS, the designation will not be detrimental in any way to
the adjoining industrial properties and the designation will include
only those properties that have been voluntarily included.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board
of Supervisors, this 12th day of April 2006, recognizes and supports
the Chesterfield Historical Society's nomination of the Bermuda
Hundred Archaeological and Historic District to the Federal Register
of Historic Places.
000:100
.
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meetina Date: April 12, 2006
Item Number: 8.D.2.d.
Subiect:
Resolution Recognizing Ms. Pat Clark Upon Receipt of the Chesterfield Business
Council's Bernard L. Savage Award for 2006
County Administrator1s Comments:
County Administrator:
~
Board Action Reauested:
Mr. Barber has requested that the Board of Supervisors adopt this resolution
recognizing Ms. Pat Clark, the 2006 recipient of the Chesterfield Business
Council's Bernard L. Savage award for community service.
Summarvof Information:
This resolution will recognize Ms. Pat Clark, the 2006 recipient of the
Chesterfield Business Council's Bernard L. Savage award for community service.
Preparer:
Donald J. Kappel
Title: Director. Public Affairs
Attachments: . Yes
DNO
# 0001.01.
RECOGNIZING MS. PAT CLARK UPON RECEIPT OF THE CHESTERFIELD
BUSINESS COUNCIL'S BERNARD L. SAVAGE AWARD FOR 2006
WHEREAS, each
deserving person or
Service Award; and
year, the Chesterfield
business to recei ve the
Business
Bernard
Council selects a
L. Savage Community
WHEREAS, this award recognizes an individual or business for selflessly
glvlng time, talent, and/or other resources to promote and enhance the
quality of life in Chesterfield County; and
WHEREAS, the recipient of the 2006 Bernard L. Savage Community Service
Award is Ms. Pat Clark; and
WHEREAS, Ms. Clark is Vice President and Managing Broker, Long and
Foster Realtors, Midlothian office, and former President, Prudential Savage
and Company Realtors; and
WHEREAS, Ms. Clark manages the largest Long and Foster office in the
Richmond region; and
WHEREAS, Ms. Clark was Long and Foster's Richmond region Manager of the
Year for both 2004 and 2005; and
WHEREAS, Ms. Clark is listed in the 2002 edition of the Who's Who in
Executives and Businesses Nationwide Register; and
WHEREAS, Ms. Clark was named "One of the Most Powerful Women in Real
Estate" in 1999 by National Relocation and Real Estate Magazine; and
WHEREAS, despite her many business commitments, Ms. Clark serves on the
Board of Directors of the Bon Secours Richmond Health System; the Community
Advisory Board of Bon Secours St. Francis Medical Center; the Board of
Directors, Longwood University, College of Business and Economics; the
Advisory Board, Needle's Eye Ministries; and sponsors meeting rooms for the
Chesterfield Business Council; BNI Networking Groups, Career Prospectors and
other groups; and
WHEREAS, Ms. Clark has also served on the Board of Directors, Greater
Richmond YMCA; as chair, Annual Giving Campaign, Midlothian YMCA; on the
Board of Managers, Midlothian YMCA; as co-chair, Parade of Play Homes
Fundraiser, Midlothian YMCA; the Board of Directors, Interfaith Housing
Council; and as a volunteer wi th Noah's Children pediatric Hospice and the
Columbia Hospice Program; and as a lector and past member of the Parish
Council, St. Edward the Confessor Catholic Church in Bon Air.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of
Supervisors congratulates Ms. Pat Clark on receiving this prestigious award,
and recognizes Ms. Clark not only for her outstanding accomplishments in
business, but for the many ways in which she has chosen to give back to her
community in order to make life better for others.
0001.02
.
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: April 12, 2006
Item Number: 8.D.2.e.
Subiect:
Resolution Recognizing Mr. Christopher Ian Donaher Upon Attaining Rank of
Eagle Scout
County Administrator1s Comments:
County Administrator:
~
Board Action Reauested:
Adoption of attached resolution.
Summarvof Information:
Staff has received a request for the Board to adopt a resolution recognizing
Mr. Christopher Ian Donaher, Troop 837, upon attaining the rank of Eagle
Scout.
Preparer:
Lisa Elko
Title: Clerk to the Board
Attachments:
. Yes
DNO
#
0001.03
RECOGNIZING MR. CHRISTOPHER IAN DONAHER UPON ATTAINING
THE RANK OF EAGLE SCOUT
WHEREAS, the Boy Scouts of America was incorporated by Mr.
William D. Boyce on February 8, 1910, and was chartered by Congress
in 1916; and
WHEREAS, the Boy Scouts of America was
character, provide citizenship training and
fitness; and
founded to build
promote physical
WHEREAS, after earning at least twenty-one merit badges in a
wide variety of skills including leadership, service and outdoor
life, serving in a leadership position in a troop, carrying out a
service project beneficial to his community, being active in the
troop, demonstrating Scout spirit, and living up to the Scout Oath
and Law; and
WHEREAS, Mr. Christopher Ian Donaher, Troop 837, sponsored by
Chester Baptist Church, has accomplished those high standards of
conunitment and has reached the long-sought goal of Eagle Scou,t,
which is earned by only four percent of those individuals entering
the Scouting movement; and
WHEREAS, growing through his experiences in Scouting, learning
the lessons of responsible citizenship, and endeavoring to prepare
himself for a role as a leader in society, Chris has distinguished
himself as a member of a new generation of prepared young citizens
of whom we can all be very proud.
NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County
Board of Supervisors recognizes Mr. Christopher Ian Donaher,
extends congratulations on his attainment of Eagle Scout, and
acknowledges the good fortune of the county to have such an
outstanding young man as one of its citizens.
0001.04
.,.,~
. .. ....
N
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 1 of 2
AGENDA
Meeting Date:
April 12, 2006 Item Number: 8.0.2.f.
Subiect:
Adoption of a Resolution to Authorize Entering Into a Lease/Purchase
Agreement, a Trust Agreement, and Other Related Agreements in Connection with
Certificates of Participation Financing for the Community Development
Building Project and the Finance/Human Resources Information System Project
County Administrator's Comments: ~ A ~
County Administrator: ~
Board Action Reauested:
The Board is requested to approve the attached resolution to approve entering
into a Lease/Purchase Agreement, a Trust Agreement, and other related
agreements in connection with Certificates of Participation financing for the
Community Development Building Project and the Finance/Human Resources
Information System Project.
Summary of Information:
A Certificates of Participation (lease/purchase) financing in the amount of
approximately $11.96 million is scheduled to be sold in late April 2006.
This transaction will complete the financing of two capi tal improvement
projects that have previously been approved in the Capital Improvement
Program: the Community Development Building and the Financial/Human Resources
Information System.
Preparer: Rebecca T. Dickson
Title: Director. Budaet and Manaaement
Attachments:
. Yes
DNo
I # OOOwJ
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 2 of 2
Meetinq Date: April 12, 2006
The Board is requested to approve the attached Authorizing Resolution which
authorizes entering into a Lease/Purchase Agreement, and Trust Agreement, and
other related agreements (subject to approval by the County Attorney and Bond
Counsel) related to planned Certificates of Participation financing.
The sale scheduled for later this month represents the final sale of
certificates of participation for these projects. The anticipated proceeds
from the transaction have previously been appropriated in the capi tal
improvement program.
0001.06
RESOLUTION OF THE BOARD OF SUPERVISORS OF THE COUNTY OF
CHESTERFIELD, VIRGINIA, APPROVING THE FORMS AND THE TERMS,
CONDITIONS AND PROVISIONS AND AUTHORIZING THE EXECUTION AND
DELIVERY OF A THIRD SUPPLEMENTAL LEASElPURCHASE AGREEMENT,
DA TED AS OF APRIL 15, 2006, BY AND BETWEEN SUNTRUST LEASING
CORPORATION, AS LESSOR, AND THE COUNTY, AS LESSEE, SUPPLEMENTING
A LEASEIPURCHASE AGREEMENT, DATED AS OF JANUARY 1,2001, BY AND
BETWEEN SUCH PARTIES, AND A THIRD SUPPLEMENTAL TRUST AGREEMENT,
DATED AS OF APRIL 15,2006, BY AND AMONG THE COUNTY, SUNTRUST BANK,
AS TRUSTEE, AND SUNTRUST LEASING CORPORATION, SUPPLEMENTING A
TRUST AGREEMENT, DATED AS OF JANUARY 1,2001, BY AND AMONG SUCH
PARTIES, IN CONNECTION WITH THE AUTHORIZATION, ISSUANCE, SALE AND
DELIVERY OF NOT TO EXCEED $3,565,000 PRINCIPAL AMOUNT OF
CERTIFICATES OF PARTICIPATION, SERIES 2006A, TO FINANCE A PORTION OF
THE COST OF ACQUISITION AND INSTALLATION OF A FINANCIALIHUMAN
RESOURCES INFORMA TION SYSTEM FOR THE COUNTY; APPROVING THE
FORMS AND THE TERMS, CONDITIONS AND PROVISIONS AND AUTHORIZING
THE EXECUTION AND DELIVERY OF A SECOND SUPPLEMENTAL
LEASEIPURCHASE AGREEMENT, DATED AS OF APRIL 15, 2006, BY AND
BETWEEN SUNTRUST LEASING CORPORA TION, AS LESSOR, AND THE
COUNTY, AS LESSEE, SUPPLEMENTING A LEASEIPURCHASE AGREEMENT,
DATED AS OF MARCH 1, 2004, BY AND BETWEEN SUCH PARTIES, AND A
SECOND SUPPLEMENTAL TRUST AGREEMENT, DATED AS OF APRIL 15,2006,
BY AND AMONG THE COUNTY, SUNTRUST BANK, AS TRUSTEE, AND
SUNTRUST LEASING CORPORATION, SUPPLEMENTING A TRUST AGREEMENT,
DATED AS OF MARCH 1,2004, BY AND AMONG SUCH PARTIES, IN CONNECTION
WITH THE AUTHORIZA TION, ISSUANCE, SALE AND DELIVERY OF NOT TO
EXCEED $8,395,000 PRINCIPAL AMOUNT OF CERTIFICATES OF
PARTICIPATION, SERIES 2006B, TO FINANCE A PORTION OF THE COST OF
ACQUISITION, CONSTRUCTION, INSTALLATION, FURNISHING AND EQUIPPING
OF A NEW COMMUNITY DEVELOPMENT BUILDING AUTHORIZING AND
DIRECTING THE PREPARATION AND DISTRIBUTION OF A PRELIMINARY
OFFERING STATEMENT AND THE PREPARATION, EXECUTION AND DELIVERY
OF AN OFFERING STATEMENT AND DEEMING THE PRELIMINARY OFFERING
ST A TEMENT FINAL FOR PURPOSES OF SECURITIES AND EXCHANGE
COMMISSION RULE 15c2-12; DELEGATING TO THE COUNTY ADMINISTRATOR
THE AUTHORITY, AMONG OTHER THINGS, TO APPROVE THE SALE OF THE
CERTIFICATES AND THE DEFINITIVE DETAILS OF THE CERTIFICATES;
AUTHORIZING THE MEMBERS OF SUCH BOARD AND THE OFFICIALS AND
EMPLOYEES OF SUCH COUNTY TO TAKE FURTHER ACTION TO CARRY OUT,
GIVE EFFECT TO AND CONSUMMATE THE TRANSACTIONS CONTEMPLATED
BY THIS RESOLUTION; AND MAKING CERTAIN FINDINGS AND
DETERMINA TIONS
0001.07
496962.1 029378 RES
BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE COUNTY
OF CHESTERFIELD, VIRGINIA, AS FOLLOWS:
SECTION 1. Findings and Determinations. The Board of Supervisors (the
"Board") of the County of Chesterfield, Virginia (the "County"), hereby finds and determines as
follows:
(a) The Board in a resolution adopted by the Board on January 10, 2001 (the
"January 10, 2001 Resolution") determined that it was advisable for the County to enter into a
Ground Lease, dated as of January 1, 2001 (the "2001 Ground Lease"), by and between the
County, as lessor, and SunTrust Leasing Corporation (the "Leasing Corporation"), as lessee,
providing for the leasing by the County to the Leasing Corporation of the sites for the County's
existing Juvenile Detention Home, Juvenile Courts Building and Information Systems
Technology Building and an Airport Hangar at the Chesterfield County Airport and such
buildings now or hereafter existing thereon.
(b) The Board in the January 10, 2001 Resolution determined that it was
advisable for the County to enter into a LeaselPurchase Agreement, dated as of January 1, 2001
(the "2001 LeaselPurchase Agreement"), by and between the SunTrust Leasing Corporation (the
"Leasing Corporation"), as lessor, and the County, as lessee, providing for the leasing by the
County from the Leasing Corporation of the Project as defined in the 2001 LeaselPurchase
Agreement (the "2001 Project"), including the Finance/Human Resources Information System.
(c) The Board in the January 10, 2001 Resolution determined that it was
advisable for the County to enter into a Trust Agreement, dated as of January 1, 2001 (the "2001
Trust Agreement"), by and among SunTrust Bank, as Trustee (the "Trustee"), the Leasing
Corporation and the County.
(d) On January 24, 2001, there were issued under the 2001 Trust Agreement,
$13,725,000 principal amount of Certificates of Participation, Series 2001, dated January 1, 2001
(the "Series 2001 Certificates"), for the purpose of financing a portion of the costs of the
acquisition, construction, installation, furnishing and equipping of the 2001 Project, including the
Finance/Human Resources Information System.
(e) The 2001 Trust Agreement. authorizes the issuance of Additional
Certificates payable from rentals payable under the 2001 LeaselPurchase Agreement and entitled
to the lien and charge securing the Outstanding Certificates issued under the 2001 Trust
Agreement to pay any Cost of the Project described in the 2001 Trust Agreement which is not
provided from the proceeds of the Series 2001 Certificates.
(0 The Board has determined that it is advisable for the County to enter into
(i) a Third Supplemental LeaselPurchase Agreement, dated as of April 15, 2006 (the "2001 Third
Supplemental LeaselPurchase Agreement"), by and between the Leasing Corporation, as lessor,
and the County, as lessee, supplementing the 2001 LeaseIPurchase Agreement and (ii) a Third
Supplemental Trust Agreement, dated as of April 15, 2006 (the "2001 Third Supplemental Trust
Agreement"), by and among the Trustee, the Leasing Corporation and the County,
-2-
0001.08
496962.1 029378 RES
supplementing the 2001 Trust Agreement, in connection with the issuance of not to exceed
$3,565,000 principal amount of Certificates of Participation, Series 2006A (the "Series 2006A
Certificates"), as Additional Certificates under the 2001 Trust Agreement for the purpose of
financing additional costs of the 2001 Project, including the FinancelHuman Resources
Information System.
(g) The Board in a resolution adopted by the Board on March 10, 2004, as
amended by a resolution adopted on April 14, 2004 (the "March 10, 2004 Resolution"),
determined that it was advisable for the County to enter into a Ground Lease, dated as of
March 1, 2004 (the "2004 Ground Lease"), by and between the County, as lessor, and the
Leasing Corporation, as lessee, providing for the leasing by the County to the Leasing
Corporation of the sites for a new Community Development Building, the Chester House
Rehabilitative Facility and an Airport Hangar Project (comprised of a new corporate hangar and
a new T-hangar) at the Chesterfield County Airport and such buildings now or hereafter existing
thereon.
(h) The Board in the March 10, 2004 Resolution determined that it was
advisable for the County to enter into a LeaseIPurchase Agreement, dated as of March 1, 2004
(the "2004 LeaseIPurchase Agreement"), by and between the Leasing Corporation, as lessor, and
the County, as lessee, providing for the leasing by the County from the Leasing Corporation of
the Project as defined in the 2004 LeaseIPurchase Agreement (the "2004 Project"), including a
new Community Development Building.
(i) The Board in the March 10, 2004 Resolution determined that it was
advisable for the County to enter into a Trust Agreement, dated as of March 1, 2004 (the "2004
Trust Agreement"), by and among the Trustee, the Leasing Corporation and the County.
(j) On April 15, 2004, there were issued under the 2004 Trust Agreement,
$6,990,000 principal amount of Certificates of Participation, Series 2004B, dated April 15, 2004
(the "Series 2004B Certificates"), for the purpose of financing a portion of the costs of the
acquisition, construction, installation, furnishing and equipping of the 2004 Project, including a
new Community Development Building and an Airport Hangar Project (comprised of a new
corporate hangar and a new T-hangar) at the Chesterfield County Airport.
(k) The 2004 Trust Agreement authorizes the issuance of Additional
Certificates payable from rentals payable under the 2004 LeaseIPurchase Agreement and entitled
to the lien and charge securing the Outstanding Certificates issued under the 2004 Trust
Agreement to pay any Cost of the Project described in the 2004 Trust Agreement which is not
provided from the proceeds of the Series 2004B Certificates.
(1) The Board has determined that it is advisable for the County to enter into
(i) a Second Supplemental LeaseIPurchase Agreement, dated as of April 15, 2006 (the "2004
Second Supplemental LeaseIPurchase Agreement"), by and between the Leasing Corporation, as
lessor, and the County, as lessee, supplementing the 2004 LeaseIPurchase Agreement and (ii) a
Second Supplemental Trust Agreement, dated as of April 15, 2006 (the "2004 Second
Supplemental Trust Agreement"), by and among the Trustee, the Leasing Corporation and the
-3-
000109
496962.1 029378 RES
County, supplementing the 2004 Trust Agreement, in connection with the issuance of not to
exceed $8,395,000 principal amount of Certificates of Participation, Series 2006B (the "Series
2006B Certificates"), as Additional Certificates under the 2004 Trust Agreement for the purpose
of financing additional costs of the 2004 Project, including a new Community Development
Building and an Airport Hangar Project (comprised of a new corporate hangar and a new T-
hangar) at the Chesterfield County Airport.
(m) The Board has determined that it is advisable to take certain other actions
in connection with the authorization, issuance, sale and delivery of the Certificates, including
delegating to the County Administrator the authority, among other things, to approve the interest
rates for and other details of the Certificates
SECTION 2. Definitions.
"Certificates" shall mean collectively the Series 2006A Certificates and the Series
2006B Certificates.
"Leasing Corporation" shall mean SunTrust Leasing Corporation, a corporation
organized and existing under the laws of Commonwealth of Virginia.
"Proiect" shall have the meaning given to such term in each of the 2001
LeaseIPurchase Agreement and the 2004 LeaseIPurchase Agreement. "Proiects" shall mean
collectively the Project as such term is defined in the 2001 LeaselPurchase Agreement and the
Project as such term is defined in the 2004 LeaseIPurchase Agreement.
"Series 2006A Certificates" shall mean the not to exceed $3,565,000 principal
amount of Certificates of Participation, Series 2006A, to be issued as Additional Certificates
under the 2001 Trust Agreement.
"Series 2006B Certificates" shall mean the not to exceed $8,395,000 principal
amount of Certificates of Participation, Series 2006B, to be issued as Additional Certificates
under the 2004 Trust Agreement.
"Trustee" shall mean SunTrust Bank, a banking corporation organized and
existing under the laws of the State of Georgia and having a corporate trust office in the City of
Richmond, Virginia.
"2001 LeaseIPurchase Agreement" shall mean the LeaselPurchase Agreement,
dated as of January 1, 2001, by and between the Leasing Corporation, as lessor, and the County,
as lessee.
"2001 Third Supplemental LeaselPurchase Agreement" shall mean the Third
Supplemental LeaselPurchase Agreement, dated as of April 15, 2006, by and between the
Leasing Corporation, as lessor, and the County, as lessee, supplementing the 2001
LeaseIPurchase Agreement.
-4-
0001.1.0
496962.1 029378 RES
"2001 Third Supplemental Trust Agreement" shall mean the Third Supplemental
Trust Agreement, dated as of April 15, 2006, by and among the Trustee, the Leasing Corporation
and the County, supplementing the 2001 Trust Agreement.
"2001 Trust Agreement" shall mean the Trust Agreement, dated as of January 1,
2001, by and among the Trustee, the Leasing Corporation and the County.
"2004 Second Supplemental LeaselPurchase Agreement" shall mean the Second
Supplemental LeaselPurchase Agreement, dated as of April 15, 2006, by and between the
Leasing Corporation, as lessor, and the County, as lessee, supplementing the 2004
LeaseIPurchase Agreement.
"2004 Second Supplemental Trust Agreement" shall mean the Second
Supplemental Trust Agreement, dated as of April 15, 2006, by and among the Trustee, the
Leasing Corporation and the County, supplementing the 2004 Trust Agreement.
"2004 LeaselPurchase Agreement" shall mean the LeaselPurchase Agreement,
dated as of March 1, 2004, by and between the Leasing Corporation, as lessor, and the County,
as lessee.
"2004 Trust Agreement" shall mean the Trust Agreement, dated as of March 1,
2004, by and among the Trustee, the Leasing Corporation and the County.
SECTION 3. Additional Findings and Determinations. The Board hereby
further finds and determines as follows:
(a) The leasing of each of the Projects is presently essential to the County and
are anticipated to continue to be essential to the County.
(b) (i) The representations set forth in Section 2.1 of the 2001
LeaseIPurchase Agreement, as supplemented by the 2001 Third Supplemental LeaselPurchase
Agreement, are true and correct on and as of the date of adoption of this resolution.
(ii) The statements set forth in Section 4.4 of the 2001 LeaselPurchase
Agreement, as supplemented by the 2001 Third Supplemental LeaselPurchase Agreement,
accurately reflect the intention of the Board with respect to the subject matter thereof, subject to
the qualification recited therein that the Board is not empowered to make any commitment
beyond the current fiscal year of the County.
(c) (i) The representations set forth in Section 2.1 of the 2004
LeaseIPurchase Agreement, as supplemented by the 2004 Second Supplemental LeaselPurchase
Agreement, are true and correct on and as of the date of adoption of this resolution.
(ii) The statements set forth in Section 4.4 of the 2004 LeaselPurchase
Agreement, as supplemented by the 2004 Second Supplemental LeaselPurchase Agreement,
accurately reflect the intention of the Board with respect to the subject matter thereof, subject to
-5-
00011.1
496962.1 029378 RES
the qualification recited therein that the Board is not empowered to make any commitment
beyond the current fiscal year of the County.
SECTION 4. Approval of the Form of the 2001 Third Supplemental
LeaseIPurchase Agreement and the Terms. Conditions and Provisions Thereof; Execution and
Delivery of the 2001 Third Supplemental LeaseIPurchase Agreement. The form of the 2001
Third Supplemental LeaselPurchase Agreement presented to and filed with the minutes of the
meeting of the Board at which this resolution is being adopted and the terms, conditions and
provisions thereof (including in particular the Base Payments and Additional Base Payments
required to be paid thereunder as the same shall be set forth in the exhibits thereto and the other
rental payments required to be paid thereunder) are hereby approved, ratified and confirmed, and
the County Administrator or any Deputy County Administrator is hereby authorized and directed
to execute and deliver to the Leasing Corporation the 2001 Third Supplemental LeaselPurchase
Agreement in such form, together with such changes as shall be approved by the County
Administrator or Deputy County Administrator executing the same upon the advice of counsel to
the County, such approval to be conclusively evidenced by his execution thereof.
SECTION 5. Approval of the Form of the 2001 Third Supplemental Trust
Agreement and the Terms. Conditions and Provisions Thereof; Execution and Delivery of the
2001 Third Supplemental Trust Agreement. The form of the 2001 Third Supplemental Trust
Agreement presented to and filed with the minutes of the meeting of the Board at which this
resolution is being adopted and the terms, conditions and provisions thereof, are hereby
approved, ratified and confirmed, and the County Administrator or any Deputy County
Administrator is hereby authorized and directed to execute and deliver the 2001 Third
Supplemental Trust Agreement to the Trustee and the Leasing Corporation, together with such
changes as shall be approved by the County Administrator or Deputy County Administrator
executing the same upon the advice of counsel to the County, such approval to be conclusively
evidenced by his execution thereof.
SECTION 6. Approval of the Form of the 2004 Second Supplemental
LeaseIPurchase Agreement and the Terms. Conditions and Provisions Thereof; Execution and
Delivery of the 2004 Second Supplemental LeaseIPurchase Agreement. The form of the 2004
Second Supplemental LeaseIPurchase Agreement presented to and filed with the minutes of the
meeting of the Board at which this resolution is being adopted and the terms, conditions and
provisions thereof (including in particular the Base Payments and Additional Base Payments
required to be paid thereunder as the same shall be set forth in the exhibits thereto and the other
rental payments required to be paid thereunder) are hereby approved, ratified and confirmed, and
the County Administrator or any Deputy County Administrator is hereby authorized and directed
to execute and deliver to the Leasing Corporation the 2004 Second Supplemental LeaseJPurchase
Agreement in such form, together with such changes as shall be approved by the County
Administrator or Deputy County Administrator executing the same upon the advice of counsel to
the County, such approval to be conclusively evidenced by his execution thereof.
SECTION 7. Approval of the Form of the 2004 Second Supplemental Trust
Agreement and the Terms. Conditions and Provisions Thereof; Execution and Delivery of the
2004 Second Supplemental Trust Agreement. The form of the 2004 Second Supplemental Trust
-6-
0001.12
496962.1 029378 RES
Agreement presented to and filed with the minutes of the meeting of the Board at which this
resolution is being adopted and the terms, conditions and provisions thereof, are hereby
approved, ratified and confirmed, and the County Administrator or any Deputy County
Administrator is hereby authorized and directed to execute and deliver the 2004 Second
Supplemental Trust Agreement to the Trustee and the Leasing Corporation, together with such
changes as shall be approved by the County Administrator or Deputy County Administrator
executing the same upon the advice of counsel to the County, such approval to be conclusively
evidenced by his execution thereof.
(a) The Board hereby approves the appointment of SunTrust Bank as Trustee
under the 2006 Trust Agreement.
SECTION 8. Preparation and Distribution of Preliminary Offering Statement
and Preparation. Execution and Delivery of Offering Statement; Preliminary Offering Statement
"Deemed Final" for Purposes of Rule 15c2-12 of the Securities and Exchange Commission. (a)
The County Administrator and other appropriate officials and employees of the County are
hereby authorized .and directed to prepare and distribute or disseminate, or cause to be prepared
and distributed or disseminated, to prospective purchasers of the Certificates a Preliminary
Offering Statement relating to the Certificates (the "Preliminary Offering Statement"), such
Preliminary Offering Statement to be in substantially the form presented to and filed with the
minutes of the meeting of the Board at which this resolution is being adopted. All actions taken
by the officials, employees, agents and attorneys of the County with respect to the preparation
and distribution or dissemination of such Preliminary Offering Statement prior to the date hereof
are hereby approved, ratified and confirmed.
(b) The County Administrator and other appropriate officials and employees
of the County are hereby authorized and directed to prepare, or to cause to be prepared, an
Offering Statement relating to the Certificates (the "Offering Statement"), such Offering
Statement to be in substantially the form of the Preliminary Offering Statement with the
completion therein of the information with respect to the interest rates to be borne by the
Certificates as specified by the successful bidder for the Certificates and other definitive details
of the Certificates determined upon the sale of the Certificates to the successful bidder therefor.
(c) The County Administrator is hereby authorized to execute and deliver to
the representative of the purchasers of the Certificates the Offering Statement relating to the
Certificates in accordance with the provisions of the Detailed Notice of Sale relating to the
Certificates.
(d) The Preliminary Offering Statement shall be "deemed final" as of its date
for purposes of Rule 15c2-12 promulgated by the Securities and Exchange Commission pursuant
to the Securities Exchange Act of 1934 ("Rule 15c2-12") except for the omission of certain
information permitted to be omitted by Rule 15c2-12. The County Administrator is hereby
authorized to execute and deliver to the representative of the purchasers of the Certificates a
certificate dated the date of the Preliminary Offering Statement stating that the Preliminary
Offering Statement is "deemed final" as of its date by the County for purposes of Rule 15c2-12.
-7-
0001.1.3
496962.1 029378 RES
SECTION 9. Sale of Certificates: Details of Certificates. (a) There is hereby
delegated to the County Administrator authority, without further action by the Board, to approve
the sale of the Certificates at competitive sale at not less than 100% of the principal amount
thereof, and on such other terms and conditions as shall be provided in the Detailed Notice of
Sale relating to the Certificates. The County Administrator is hereby authorized to cause to be
published and distributed a Detailed Notice of Sale relating to the Certificates in such form and
containing such terms and conditions as he may deem advisable, subject to the provisions hereof.
In lieu of publishing the full text of the Detailed Notice of Sale relating to the Certificates in
accordance with the provisions of the immediately preceding sentence, the County Administrator
is hereby authorized to cause a Summary Notice of Sale of the Certificates in such form as the
County Administrator shall approve to be published in The Bond Buyer on a date selected by the
County Administrator and is hereby further authorized to cause to be prepared and distributed a
Detailed Notice of Sale relating to the Certificates, such Detailed Notice of Sale to be in
substantially the form set forth in Appendix F to the Preliminary Offering Statement relating to
the Certificates presented to the meeting at which this resolution is being adopted.
(b) The County is hereby authorized to receive bids for the purchase of the
Certificates and, the County Administrator, without further action by the Board, is authorized to
approve the acceptance of the bid offering to purchase the Certificates at the lowest true interest
cost to the County, computed in accordance with the provisions of the Detailed Notice of Sale;
provided that (i) such bid is accompanied by a surety bond meeting the conditions specified in
the Detailed Notice of Sale relating to the Certificates and is otherwise in conformity with such
Detailed Notice of Sale, (ii) no premium payable upon the redemption of the Certificates shall be
in excess of two percent (2%) and (iii) the true interest cost to the County as specified in such bid
is not in excess of six percent (6%). The County Administrator is hereby authorized to
determine the date of the Certificates, the dates on which interest shall be payable on the
Certificates, the maturity dates of the Certificates, the aggregate principal amounts of the
Certificates of each series and the principal amounts of the Certificates maturing in each year.
(c) The County Administrator, the Director of Accounting and the County
Attorney are hereby authorized to execute and deliver to the purchasers of the Certificates one or
more certificates in the forms provided for in the Offering Statement relating to the Certificates.
(d) The County Administrator is hereby authorized to approve the definitive
details of the Certificates as the same shall be set forth in the Detailed Notice of Sale, the
Preliminary Offering Statement, the Offering Statement and the bid submitted by the successful
bidder for the Certificates.
SECTION 10. Tax Covenant. The County covenants and agrees to comply with
the provisions of Sections 103 and 141-150 of the Internal Revenue Code of 1986 and the
applicable Treasury Regulations promulgated thereunder throughout the term of the Certificates.
SECTION 11. Further Action of the Board and of the Officials and Employees
of the County. The members of the Board and the officials and employees of the County are
hereby authorized and directed to take any and all such further action as upon advice of counsel
to the County they shall deem necessary or desirable in order to carry out, give effect to and
-8-
0001.1.4
496962.1 029378 RES
consummate the transactions contemplated by this resolution and by the terms of the 2001 Third
Supplemental LeaselPurchase Agreement, the 2001 Third Supplemental Trust Agreement, the
2004 Second Supplemental LeaselPurchase Agreement and the 2004 Second Supplemental Trust
Agreement and by any of the documents referred to herein or therein or approved hereby or
thereby.
SECTION 12. Repeal of Conflicting Resolutions. All resolutions, or portions
thereof, heretofore adopted by the Board which are in conflict or inconsistent with this resolution
are hereby repealed to the extent of such inconsistency.
SECTION 13. Effectiveness of Resolution. This resolution shall be effective
from and after its adoption.
-9-
000115
496962.1 029378 RES
.
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: April 12, 2006
Item Number: 8.0.3.
Subiect:
Approval of a Memorandum of Understanding Between Defense Supply Center,
Richmond (DSCR) and Chesterfield Fire and Emergency Medical Services
Department (CFEMS), to Utilize the Services of the Chesterfield Fire and
Emergency Medical Services Department's Operation Medical Director (OMD) for
Defense Supply Center, Richmond's Emergency Medical Response System
County Administrator1s Comments:
1(€-~(~lJ A-~
~
County Administrator:
Board Action Reauested:
Grant authorization for the County Administrator, to sign the Memorandum of
Understanding on behalf of Chesterfield County.
Summarvof Information:
On December 28, 2005, DSCR Fire and Emergency Medical Services lost the
services of their Operational Medical Director (OMD) due to the closure of
the base clinic. Continuing with, and building upon an excellent working
relationship between the two agencies, DSCR has requested the use of CFEMS'
OMD for the oversight of their Emergency Medical Service delivery, as well as
their current EMS providers.
A Memorandum of Understanding (MOU) has been drawn up between the two
locali ties and approved by legal counzel representing each party. This
agreement has also been reviewed and approved by VFIS, CFEMS' current
insurance carrier. This MOU will not increase any insurance or malpractice
fees for CFEMS, nor will CFEMS request any fee from DSCR for this OMD
agreement.
CFEMS would ask the Chesterfield Board of Supervisors to consider approval of
this agenda item, authorizing County Administrator, Lane Ramsey to sign the
MOU on behalf of Chesterfield County. We believe this agreement will
continue to build a strong relationship between the two agencies and continue
to provide a consistency of EMS care for all ci tizens and visi tors to
Chesterfield County.
Attachments:
Paul W. Mauaer
. Yes
Title: Fire Chief
Preparer:
DNO
#
0001.1.fJ
MEMORANDUM OF UNDERSTANDING
BETWEEN
DEFENSE SUPPLY CENTER RICHMOND
RICHMOND, VIRGINIA
AND
FIRE & EMERGENCY SERVICES, COUNTY OF CHESTERFIELD
CHESTERFIELD, VIRGINIA
RECIT ALS:
1. The Defense Supply Center Richmond (DSCR), a primary level field activity of the
Defense Logistics Agency, Department of Defense, maintains and operates a Fire &
Emergency Services Department (DSCR F&ES) which provides fire and emergency
medical service response to the DSCR installation.
2. Pursuant to a Memorandum of Understanding between DSCR and the County of
Chesterfield, the parties have entered into reciprocal support agreement for the
provision of Emergency Services.
3. This agreement is entered into to ensure that DSCR F&ES emergency medical
technicians (EMTs) are properly trained and certified in compliance with Virginia
Office of Emergency Medical Service Regulations.
AGREEMENT:
4. Pursuant to the above recitals which are made a part of this agreement, the parties
agree as follows:
a) The Operational Medical Director (OMD) for Chesterfield County Fire & EMS
will serve as OMD for DSCR F&ES. In his absence, CFEMS' Associate OMD
will be made available to make time sensitive decisions in regards to patient care
and EMS delivery.
b) The OMD will have ultimate authority over DSCR EMTs certified to practice
under his license.
c) In conjunction with DSCR F&ES, the OMD will ensure all DSCR EMTs are
trained and certified in compliance with all Commonwealth of Virginia, Office of
Emergency Medical Services Regulations (12-VAC5-3I), applicable regional
requirements, and other training as required by the OMD and/or DSCR F&ES.
d) DSCR EMTs shall only provide emergency medical care and participate in
associated training programs while acting under the authority of the OMD's
medical license and within the scope of DSCR F&ES authority and in accordance
with the Commonwealth of Virginia, Office of Emergency Medical Service
(OEMS) rules and regulations.
e) The OMD and DSCR F&ES will provide a mechanism for DSCR EMTs to have
direct access for discussion of issues relating to the provision of patient care,
O. 0:' 011~j
.' "... '.' -..... ,
application of patient care protocols, operations of emergency medical service
equipment used by DSCR F&ES, and training issues.
t) The OMD and DSCR F&ES will establish and perform periodic and methodical
run reviews for quality assurance and adherence to medical protocols.
g) The OMD and DSCR F&ES agree to participate in regional quality
assurance/quality monitoring programs.
h) The OMD and the DSCR Fire Chief will establish a plan for addressing
disciplinary issues relating to patient care involving DSCR EMTs. The plan will
include, but not be limited to, how the OMD is to be notified of an event,
investigation of the event, and resolution of the issue. The plan will define when
the Office of Emergency Medical Services is notified of violations of the EMS
Rules and Regulations. The plan will be consistent with the Commonwealth of
Virginia, Office of Emergency Medical Services Rules and Regulations.
i) Chesterfield County will provide DSCR F&ES a copy of the OMD's medical
malpractice insurance policy.
j) The OMD and DSCR F&ES will establish a plan consistent with Virginia Office
of Emergency Medical Service Rules and Regulations that describes the process
or procedure by which the OMD or DSCR F&ES may discontinue service with
prior notice to the parties involved.
k) If multiple OMDs or Physician Course Directors (PCD) are used by DSCR
F&ES, a separate agreement outlining the responsibilities of each OMD and/or
PCD will be signed and attached to this agreement.
5. When emergency medical services are provided, it is acknowledged that employees
of DSCR and Chesterfield County are performing their official duties within the
scope of their employment with their respective employers.
PERIOD OF AGREEMENT:
6. This agreement shall be effective as of January 1, 2006, and shall remain in effect
until August 31, 2010. It may be renewed by the mutual consent of the parties for
subsequent terms of five (5) years each. This agreement may be amended or
renegotiated by mutual consent or may be terminated by either party upon written
notice, subject to the provisions of paragraph 4(j) above.
DEFENSE SUPPLY CENTER RICHMOND
COUNTY OF CHESTERFIELD
Charles R. Carrell, Jr.
Director, DES Richmond
Lane B. Ramsey
County Administrator
Approved as to form:
Daniel L. Freye
Assistant Counsel
Stylian P. Parthemos
Senior Assistant County Attorney
0001.1.8
6)
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 2
Meeting Date: April 12, 2006
Item Number: 8.0.4.
Subiect:
Authorize the Receipt and Appropriation of Grant Funds in the Amount of
$84,637 from the United States Department of Homeland Security
County Administrator's Comments:
12~~ A~
~
County Administrator:
Board Action Reauested:
Authorize the Fire and EMS Department to receive and appropriate $84,637 in
federal grant funds from the u.s. Department of Homeland Security.
Summarvof Information:
The Board of Supervisors is requested to approve the acceptance and
appropriation of $84,637 in federal grant funds from the U.S. Department of
Homeland Security under the FY2005 Assistance to Firefighters Grant Program
for emergency preparedness and response. The grant will help to fund the
purchase of valuable, life saving equipment, including personal protective
devices, dry SCUBA suits, cold water exposure suits and ladder belts for our
truck companies and heavy rescue unit. Funding will also be used to train
personnel on how to properly and safely utilize this equipment.
The total approved project cost is $105,796, which consists of $84,637 in
federal grant dollars and a required local match of $21,159. The local match
will be absorbed in the department's FY2006 operating budget.
Preparer: Paul W. Mauaer
Title: Fire Chief
Attachments:
DYes
.NO
I # 0001191
.
~
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 2 of 2
Meeting Date: April 12, 2006
Budaet and Manaaement Comments:
This item requests that the Board authorize the acceptance and appropriation
of federal grant funds from the Department of Homeland Security for emergency
response and preparedness equipment and training. The total project cost of
the grant is $105,796, of which the Department of Homeland Security will
provide $84,637. A required local match of $21,159 will come from planned
year-end savings in the Fire Department's FY2006 operating budget.
Preparer: Rebecca T. Dickson
Title: Director. Budaet and Manaaement
0001.20
.,.,,~
. .-
N
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 2
Meetin~ Date: April 12, 2006
Item Number: 8.0.5.
Subiect:
Approval of Change Order Number One (1) in the Amount of $83,510.88 to the
Construction Contract with Branch Highways, Incorporated for the Construction
of the North Terminal Apron and T-Hangar Taxiway Connector
County Administrator's Comments: /(e.c~1.- d /:;- rfYl (Jt..J't:2f
c/{jf
County Administrator:
Board Action Reauested:
The Board of Supervisors is requested to authorize the county administrator
to execute change order number one (1) with Branch Highways, Inc. in the
amount of $83,510.88.
Summarvof Information:
This change order is being requested to reflect the contractor's revised bid
prices. The delay in securing wetlands permits has moved the start date from
the fall of 2005 to the spring of 2006, adversely affecting the contractor's
subcontractor price quotes. Funding to cover this change order is available
in the current appropriated budget for the project.
Preparer: Francis M. Pitaro
Title: Director of General Services
Attachments:
I Yes
DNO
I # 0001.21. I
.
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 2 of 2
Meeting Date: April 12, 2006
Budaet and Manaaement Comments:
This item requests that the Board authorize the county administrator to
execute a change order in the amount of $83,510.88 to Branch Highways, Inc.
for the construction of the North Terminal Apron and T-hangar Taxiway at
the Airport. A delay in securing wetland permits has resulted in price
quote increases from subcontractors. Sufficient funding is appropriated and
available in the project to cover the cost of this change order.
Preparer:
Rebecca T. Dickson
Title: Director. Budaet and Manaaement
~
0001.22
.
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 2
Meeting Date: April 12, 2006
Item Number: 8.0.6.
Subiect:
Authorize the Transfer of $50,000 in Midlothian District Improvement Funds to
the Planning Department to Retain Planning Consultant Services to Update the
Midlothian Village Plan, Contingent Upon Receiving $50,000 in Matching Funds
from the Midlothian Village Volunteer Coalition
County Administrator1s Comments:
County Administrator:
~
Board Action Reauested:
Authorize the transfer of $50,000 in Midlothian District Improvement Funds to
the Planning Department to retain planning consultant services to update the
Midlothian Village Plan, contingent upon receiving $50,000 in matching funds
from the Midlothian Village Volunteer Coalition.
Summarvof Information:
Supervisor Barber has requested the Board to authorize a transfer of $50,000
in Midlothian District Improvement Funds to the Planning Department, to
purchase consulting services to update the Midlothian Village Plan, part of
the County's Comprehensive Plan contingent on receiving $50,000 in matching
funds from the Midlothian Village Volunteer Coali tion. (The Midlothian
Village Volunteer Coalition is a non-profit volunteer organization that was
formed in 1991 to provide citizen input into the implementation of the
County's then-new Midlothian Land Use Plan.) It is anticipated that $100,000
will be required to purchase these consulting services. This is a legally-
appropriate expenditure of public funds since the funds will be used by the
Planning Department to review and propose revisions to the County's
Preparer:
Rebecca T. Dickson
Title: Director Budaet and Manaaement
0425:71391.1
Attachments:
. Yes
DNO
#
0001.23
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 2 of 2
Comprehensive Land Use Plan. In accordance with this request, the $50,000
will not be transferred to the Planning Department and cannot be expended
until the matching amount of $50,000 has been contributed by the Midlothian
\
Village Volunteer Coalition. Accordingly, the $50,000 will be held by the
County's Budget Department until the funds are matched. Once all funding
has been obtained, the Planning Department will be solely responsible for
hiring the planning consultant. The Planning Department must retain the
consultant in accordance with the Virginia Public Procurement Act and County
purchasing procedures.
For information regarding available balances in the District Improvement Fund
accounts, please reference the District Improvement Fund Report.
0001.24
." "-
.'\
i:1
", I
(4'
5.
6.
0407:23380.1
DISTRICT IMPROVEMENT FUNDS
APPllCA liON
This application must be completed and signed before the County can consider a
request for funding with District Improvement Funds. Completing and signing this
form does not mean that you will receive funding or that the County can legally
consider your request. Virginia law places substantial restrictions on the authority of
the County to give public funds, such as District Improvement Funds, to private
persons or organizations and these restrictions may preclude the County's Board of
Supervisors from even considering your request.
1 .
What is the name of the applicant (person
or organization) making this funding
request?
W1.
P LA- NI"J I ,J 6
2. If an organization is the applicant, what is
the nature and purpose of the organization?
(Also attach organization's most recent
articles of incorporation and/or bylaws to
application.)
3.
What is the amount of funding you are
seeking?
:A
~O t)OO"--
)
4.
Describe in detail the funding request and
how the money, if approved, will be spent.
~~ c.e u ~ c.c. L T, ~ I; 'S'e- -..u , cA:J iitZ
,~ UrLJ
~~t> ~'1,t..)BC.A7'oJ
IA IPU1Ttt/~1J VI t.LA~~
Is any County Department involved in the
project, event or program for which
you are seeking funds?
v .....,.,., D "" S c..., #IT'(' ~ .
It this request for funding will nat fully fund
yowr activity ar program, what ather
individuals or organizations will provide
the remainder of the funding?
M.l'LO VIU4G.E vtJ~~
Co4(J-rIn~ WILL ,,^A7u-t
0001.25
r F
(
Page 2
7. If applicant is an organization, answer the
following:
Is the organization a corporation?
Is the organization non-profit?
Is the organization tax-exempt?
Yes
Yes
Yes
No
No
No
8.
What is the address of the applicant
making this funding request?
po ~ef.-. q.:o
9.
What is the telephone number, fax number,
e-mair address of the applicant?
I'll f> ~ I olj tt
Signature of applicant. If you are signing on
behalf of an organization you must be the
president, vice-president, chairman/director or
ViC~O ~h organization.
Sign ture
oF= 1'UcN1J1 U~
Title (if signing on behalf of an organization)
J4~j) A. lUf4J'iIL
Printed Name
~-',o.o"
Date
0407:23380.1
0001.26
.
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: A~ril12, 2006
Subiect:
Item Number:
8.0.7.
Request for Permi t for George Hoover to Stage a Fireworks Display at 70
Bellona Arsenal, Midlothian, Virginia on July 3, 2006
County Administrator1s Comments:
K~A~
c//#f
County Administrator:
Board Action Reauested:
The Board of Supervisors is requested to approve a permit for George Hoover
to stage a fireworks display at 70 Bellona Arsenal, Midlothian, Virginia on
July 3, 2006.
Summarvof Information:
George Hoover has requested permission from the Board of Supervisors to stage
a fireworks display at 70 Bellona Road, Midlothian, Virginia 23113, on July
3, 2006, with a rain date of July 7 or 8, 2006. George Hoover has
significant pyrotechnical experience and will personally discharge the
fireworks display. Mr. Hoover has assisted in the staging of similar
displays on the same property in previous years without incident. Mr. Hoover
has obtained a liability insurance policy naming the County of Chesterfield
as a co-insured party in the amount of $1,000,000. The Fire Marshal's Office
has reviewed this fireworks request and indicated that the proposed display
meets all applicable criteria under the Fire Prevention Code.
Preparer: Steven L. Micas
Title: County Attornev
0505:71494.1
Attachments:
. Yes
DNO
#
0001.27
Application for Fireworks Display
(print or Type All Information)
Date of Application:
March 23,. 2006
Event Name:.
INDEPENDENCE Day Celebration
Date: July 3, 2006
Time of Fireworks: 9 : 15pm
Rain Date:
July 7or8, 2006
Event Location:
70 Bellona Arsenal, Midlothian VA 23113
Shooting site/Display area:
Riverfront
(include map)
Sponsoring Organization:
The Hoover Families
Person In Charge of Event: -
George Hoover
Mailing Address: 10700 Trade Road
City:
Richmond
State: VA Zip: 23236
WorkPhone:.. 804-794-3773
Home Phone: 804-320-4447
Person Coordinating Fireworks:
(for the sponsor)
George Hoover
Mailing Address:
10700 Trade Road
City:
Richmond
State: VA Zip: 23236
Work Phone: 8 0 4 - 7 9 4 - 3 7 7 3
Home Phone: 8 0 4 - 3 2 0 - 4 4 4 7 .
Company Responsible for Shooting: George Hoover
Mailing Address:
10700 Trade Road
City: Richmond
~~.tate: VA
Zip: 23236
Work Phone: 804-794-3773
After Hours: 8 0 4 - 3 2 0 - 4 4 4 7
Shooters Name:
George Hoover
0001.28
Note:
1. Attach a list of fireworks to be used in the display.
2. Attach a copy of the certificate of insurance.
3. Include a site drawing noting disch~ge site, spectator viewing area, parking, and any
nearby structures. .
4. Should you have any questions, call the Fire and Life Safety Division at 748-1426.
5. Return application to:
Chesterfield Fire Department
Fire and Life Safety
P. O. Box 40
Chesterfield, VA 23832
Date: March 23, 2006
- Applicant1s Signature:
.4 1'~
Print Name:
George F. Hoover
******************************************************************************
Remarks: M.~\
~*Cl)" ~^-
(office use only)
~&u.d-cl)
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/'
Site suitable for display pending County Attorney and Board of Supervisors
approval.
Site unsuitable.
r~-'~
Fire Official: L" \:=.<...DA-\L <blCM.. LeA..~:f Date: 3- zi' '- Db
Event Representative:
Date:
f
0001.29
Pyrotechnic Devices for July 3, 2006
Hoover Families Show
250 2 Y2" Class "B" Mortar Shells
150 3" Class "B" Mortar Shells
175 4" Class "B" Mortar Shells
1 0-1 00 Shot 2" Cakes
10-200 Shot 1" Cakes
10-3" Ronlan Candles
0001.30
0~/22/2006 02:51 FAX 8043237024
BALTICR STATE FARM INS
~001
CERTIFICATE OF INSURANCE
This eel t "ies that G(' STATE FAF~M FIRE AND CASUAL TV COMPANY, ;aloomington, Illinois
o STATE FAf:~M GENERAL INSURANCE COMPANY. Bloomington, Illinois
o STATE FAFtM FIRE AND CASUALTY COMPANY. Scarborough, Ontario
o STATE FAf:fM FLORIDA INSURANCE COMPANYI Winter Haven) Florida
o STATE FAF~M LLOYDS, Dallas, Texas
insures the following potie :~, ~lo'der for the coverages ind Icated below:
Policyholder TORRANCE D & JILL F! HOOVER
Address of policyholder
Location of operations
Description of operations
70 BELLONA ARSENAL, MIDLOTHIAN VA
70 BELLONA ARSENAL, MIDLOTHIAN VA
23113-2038
23113-2038
Picnic and Firewor~s- 07/03/2006 or rain date 07/07/06 or 07/08/06
The policies listed below /" :tve been issued to the poli"~yholder for the policy periods shown. The insurance described in these policies is
subject to aU the terms, e}(( Jsions, and conditions of those policies. The limits of liability shown may have been reduced by any paid claims.
POLICY NUMBER
This insurance includes:
46-CM-0244-7
POLICY NUMBER
46-CD~7S70-6
TYPE OF INSURANCE
POLICY PERIOD I
Effective Date : Expiration Date
LIMITS OF LIABILITY
(at beginning of policy period)
BODILY INJURY AND
PROPERTY DAMAGE
Comprehensive :
Business Liability ~
(O-Products-:Completed()perations- - ----~ ~..- --~ ~ -- --~~- --- ~~-
; 0 Contractual Uability
o Personal Injury
o Advertising Injury
o
o
o
Ec:ICh Occurrence
$
G(eneral Aggregate
$
Products - Completed $
Operations Aggregate
B()DIL Y INJURY AND PROPERTY DAMAGE
(Combined Single Limit)
Ei3Ch Occurrence $ 1, 000 , 000
A~~gregate $ 1/ 000, 000
Part I - Workers Compensation - Statutory
I EXCESS LIABILITY
i ~mbrella
o Other
POLICY PERIOD
Effective Date ~ Expiration Date
10/08/05 : 10/08/06
I
,
POLICY PERIOD
Effective Date : Expiration Date
Workers' Compensation
and Employers Liability
P art II - Employers Liability
Each Accident $
Disease - Each Employee $
Disease - Policy Limit $
LIMITS OF liABILITY
(at beginning of policy period)
$100",000 personal liability
TYPE OF INSURANCE
POLICY PERIOD
Effective Date : Expiration Date
12/22/05 c 12/22/06
Homeowner's
THE CERTIFICATE OF I: ,ISURANCE IS NOT A CON"TRACT OF INSURANCE AND NEITHER AFFIRMATIVELY NOR NEGATIVELY
AM ENDS, EXTENDS 0 :;: ALTERS THE COVERAGE APPROVED BY ANY POLICY DESCR:IBED HEREIN~
N r:" one and Address of Certifica""e Holder
If any (If the described policies are canceled before
their expiration date. state Farm will try to man a
written notice to the certificate holder 3 0 days before
cancellation. If howeverl we fait to mail such notice,
no obli~~ation or liability will be imposed on State
~;;2S 31fJep;;a~/UL 4J
Signature of Authorized Rep~ tatlve
Agent 03/22/2006
n~ 0*
Brooks Baltich
Agent Name
Telephone Number (804) 272-0053
Agent's Code stafAAO iii h
Agent C.ode U I a c
000:1 0 Cede
County of ChesteJ- ield
P.o. Box 40
Chesterfield, VA : 3832
46-92C2
558--994 a.5 Rev. 11-08..2004 Printed in U.S.A. Richmond South AFO
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DEPARTMENT OF THE TREASURY - BUREAU OF ALCOHOL, TOBACCO AND FIREARMS
LICENSE/PERMIT (18 U.S.C. CHAPTER 40, EXPLOSIVES)
In accordance with the provisions of Title XI, Organized Crime Control Act of 1970, and the regulations Issued thereunder (27
CFR Part 55), you may engage In the activity specified in this license/permit within the limitations of Chapter 40, Title 18, United
States Code and the regulations Issued thereunder, until the expiration date shown. See "WARNING" and I'NOTICES" on back.
DIRECT A TF
CORRESPONDENCE
TO
1-V A-041-54-8F-12704
June 1, 2008
NAME
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000133
.
~
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meetinft Date: April 12, 2006
Item Number: 8.0.8.
Subiect: State Road Acceptance
County Administrator1s Comments:
County Administrator:
M
Board Action Reauested:
Summarvof Information:
Bermuda:
Ironbridge Boulevard, Extension
Clover Hill:
Oak Lake Bouleva~d and Wilfong Drive
Walnut Grove, Section 1
Preparer: Richard M. McElfish
Title: Director. Environmental Enaineerina
Attachments:
II Yes
DNa
#
000134
TO: Board of Supervisors
FROM: Department of Environmental Engineering
SUBJECT: State Road Acceptance - Ironbridge Blvd
DISTRICT: BERMUDA
MEETING DATE: 12 April 2006
ROADS FOR CONSIDERATION:
IRONBRIDGE BLVD
Vicinity Map: Ironbridge Blvd
SUMMER A~ro
Produced By Chesterfield County GIS
OOOj.35
TO: Board of Supervisors
FROM: Department of Environmental Engineering
SUBJECT: State Road Acceptance - Oak Lake Blvd and Wilfong Dr
DISTRICT: CLOVER HILL
MEETING DATE: 12 April 2006
ROADS FOR CONSIDERATION:
OAK LAKE BLVD
WILFONG DR
Vicinity Map: Oak Lake Blvd and Wilfong Dr
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Produced By Chesterfield County GIS
000136
TO: Board of Supervisors
FROM: Department of Environmental Engineering
SUBJECT: State Road Acceptance - WALNUT GROVE, SEC 1
DISTRICT: CLOVER HILL
MEETING DATE: 12 April 2006
ROADS FOR CONSIDERATION:
CHESTNUT CREEK DR
HAZELNUT BRANCH CT
HAZELNUT BRANCH PL
HAZELNUT BRANCH RD
HAZELNUT BRANCH TER
RIMSWELL DR
RIMSWELL MEWS
RIMSWELL PL
WALNUT WOOD CT
WALNUT WOOD DR
Vicinity Map: WALNUT GROVE, SEC 1
Produced By Chesterfield County GIS
000137
.
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: April 12, 2006
Item Number: 8.0.C\.
- -.
Subiect: Authorization to Exercise Eminent Domain for the Acquisition of a
Fourteen-Foot and Variable Width Permanent Drainage Easement and
a Ten-Foot Temporary Construction Easement for the Quail
Oaks/Kingsdale Road Drainage Project
County Administrator's Comments: ~~ A~
County Administrator:
~
Board Action Reauested: Authorize the County Attorney to proceed with eminent
domain for the acquisition of a 14' and variable width drainage easement
and a 10' temporary construction easement across the property of
Chesterfield Construction Company, Inc., and its successors in interest.
Summarvof Information:
Construction of the Quail Oaks/Kingsdale Road Drainage Project requires
acquisition of a 14' and variable width permanent drainage easement and a
10' temporary construction easement across the property of Chesterfield
Construction Company, Inc. PIN 792668008500000. Chesterfield Construction
Company, Inc. was terminated by the State Corporation Commission. Staff
has been unable to locate or identify any successors in interest.
Accordingly, acquisi tion of the easements will be accomplished through
condemnation against the unknown successors in interest to Chesterfield
Construction Company, Inc.
District: Bermuda
Preparer:
John W. Harmon
Title: Riaht of Way Manager
Attachments:
. Yes
DNO
#
0001.38
VICIN.ITY'SKETCH
REQUEST TO EXERCISE EMINENT DOMAIN FOR
THE ACQUISITION OF EASEMENTS FOR THE
QUAIL OAKSIKINGSDALE ROAD DRAINAGE PROJECT
11nch ua. SIS.8I fAt
W.E
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Ch8et.r1leJd County Del*lmlnt of UUlltJeI
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000140
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of ~
Meeting Date: A~ril12, 2006
Item Number: 8.0.10.
Subiect: Approval of Water Contract for Westerleigh - Otterdale
Road/Westerleigh Parkway, Phase I, Contract Number 05-0197
County Administrator1s Comments:
~ec-~ A~~
~
County Administrator:
Board Action Reauested: Staff reconunends that the Board of Supervisors
approve this revised contract and authorize the County Administrator to
execute any necessary documents.
Summarvof Information:
This project includes the extension of 400 L.F.I of 16" oversized water
lines. The Developer is required to have a 12" water line to serve his
development. Staff has requested that the water lines be oversized to
provide service to adjoining properties. In accordance with the ordinance,
the Developer is enti tIed to refunds for the construction cost of the
oversized improvements.
Developer:
Westerleigh, LLC
Contractor:
Shoosmith Brothers Construction Company, Inc.
Contract Amount:
Estimated County Cost for Oversizing. ....... ..... ... ... $6,850.00
Estimated Developer Cost.............................. $86,500.00
Est i ma t e d Tot a 1 ....................................... $ 9 3 , 3 5 0 . 0 0
Code:
(Refunds thru Connections - Oversizing)
5B-572VO-E4C
District:
Matoaca
Attachments:
J. Edward Beck. Jr.
. Yes
Title: Assistant Director of Utilities
Preparer:
DNO
# 0001.41.
.
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 2 of 2
Meeting Date: April 12, 2006
Budaet and Manaaement Comments:
This item requests that the Board approve a contract to Shoosmith Brothers
Construction Company, Inc. for the Westerleigh - Otterdale Road/Westerleigh
Parkway, Phase I water project. County ordinance entitles the developer to
refunds through connection fees and funding for refunds has been appropriated
in the FY2006 budget. No additional appropriation is necessary to cover the
cost for this project.
Preparer: Rebecca T. Dickson
Title: Director. Budaet and Manaaement
000142
VICINITY SKETCH
Westerleigh - Otterdale Rd./Westerleigh Pkwy. Ph. 1
Countty Project # 05-0197
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\. Proposed 16" Water Line
County Project # 05-0197
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Chesterfield County Department of Utilities
000:143
B
IN
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: April 12, 2006
Item Number: 8.0.11.
Subiect: Designation of Right of Way and Virginia Department of
Transportation Slope Easements and Drainage Easements for Center
pointe Parkway
County Administrator:
~~ A~~
~
County Administrator1s Comments:
Board Action Reauested: Designate right of way and Virginia Department of
Transportation slope easements and drainage easements for Center pointe
Parkway and authorize the County Administrator to execute the Declaration.
Summarvof Information:
In order for the extension of Center pointe Parkway to be accepted into the
Secondary System of State Highways, it is necessary for 0.111 acres of county
property be designated as public right of way and Virginia Department of
Transportation slope easements and drainage easements be provided.
Approval is recommended.
District: Ma toaca
Preparer:
John W. Harmon
Title: Rioht of Way Manaoer
Attachments:
. Yes
DNO
#
0001.44
VICINITY SKETCH
DESIGNATION OF RIGHI OF "I~:\Y ~~ '~GINL~
DEP.~Tl\1ENT OF 1RANSPORT.~TION SLOPE EASE~IENTS AND
DR~AGEEASEMENTSFORCENTERPOIDITEPARK~~Y
LFORD CT
BORNE CT
BERRY LN
1FT CIR
ERMILL LAKE DR
EKPOINTE CT
EKGLEN PL
EKGLEN LN
EKGLEN WAY
EKFALL WAY
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0001.46
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: A~ril12, 2006
Item Number: 8.D.12.a.
Subiect: Request permission for Proposed Concrete Driveways and Private
Sewer and Water Lines to Encroach Within Proposed County Easements
in Proposed Amberleigh, Section 3 and a Resubdivision Common Area
"A", Section 2
County Administrator1s Comments:
;J~ A-~
County Administrator:
~
Board Action Reauested: Grant Amberleigh, L. L. C., permission for proposed
concrete driveways and private sewer and water lines to encroach within
proposed county easements in proposed Amberleigh, Section 3 and a
Resubdi vision Common Area "A", Section 2, subj ect to the execution of a
license agreement.
Summarvof Information:
Amberleigh, L.L.C., has requested permission for proposed concrete driveways
and private sewer and water lines to encroach within proposed county
easements in proposed Amberleigh, Section 3 and a Resubdivision Common Area
II A II, Section 2. This request has been reviewed by staff and approval is
recorrunended.
District: Clover Hill
Preparer:
John W. Harmon
Title: Riaht of Way Manaaer
Attachments:
. Yes
DNO
# 0001.47
VICINITY SKETCH
Request Permission for Proposed Concrete Driveways and Private
Sewer and Water Lines to Encroach Within Proposed County Easements
in Proposed Amberleigh, Section 3, and a Resubdivision Common Area "A", Section 2
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0001.49
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meetin~ Date: April 12, 2006
Item Number: 8.0.12.b.
Subiect: Request permission for a Proposed Deck to Encroach Within a One
Hundred Foot Greenway Easement Across Lot 51, Qualla Farms, Section
G
County Administrator:
Q~ 4~~
~
County Administrator1s Comments:
Board Action Reauested: Grant James E. McLaughlin, permission for a proposed deck
to encroach within a 100' greenway easement across Lot 51, Qualla Farms,
Section G, subject to the execution of a license agreement.
Summary of Information:
James E. McLaughlin, has requested permission for a proposed deck to encroach
within a 100' greenway easement across Lot 51, Qualla Farms, Section G. This
request has been reviewed by staff and approval is recommended.
District: Dale
Preparer:
John W. Harmon
Title: Riaht of Way Manaaer
Attachments:
. Yes
DNO
# 0001.50
VICINITY SKETCH
REQUEST PERMISSION FOR .-\ PROPOSED DECK TO
ENCROi\CH WITlllN A 1 00' GREEN\,r.~ y E.~SEMENT
.t\CROSS LOT 51 QU.~LLA Fi\R1VlS SECTION G
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000151
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'DUNROAMING ROAD
44' R/W
Proposed
Improvements on
LOr 51, SECTION "QII
QUALJ.A FARMS
Ch~sterli~/d County, Virginia
NOT~: THIS PlAT 1$
COMPILcD rROU .
PLATS 0; RECORD.
20050316-049
.nMWM Rd
..........1. 9430Dunromlng
Boswe" Homes-New Res.
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000152
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: A~ril12, 2006
Item Number: 8.0.12.c.
Subiect: Request permission to Install Private Water and Sewer Services
Wi thin a Forty-Foot Unimproved County Right of Way to Serve
Property at 4340 River Road
County Administrator1s Comments:
~~ A~~
County Administrator:
~
Board Action Reauested: Grant Steven C. Overgard and Dawn M. Overgard permission
to install private water and sewer services within a 40' unimproved county
right of way, subject to the execution of a license agreement; and, authorize
the County Administrator to execute the water and sewer connection
agreements.
Summarvof Information:
Steven c. Overgard and Dawn M. Overgard have requested permission to install
private water and sewer services within a 40' unimproved county right of way
to serve property at 4340 River Road. This request has been reviewed by
staff and approval is recommended.
District: Ma toaca
Preparer:
John W. Harmon
Title: Riaht of Way Manaaer
Attachments:
. Yes
DNO
#
000153
VICINITY SKETCH
REQUEST PERl\fiSSION TO INST~l\LL PRI\T~~TE "l~~TER i\ND
SE"lER SER\TfCES '''lTIllN ~~ 40' lTNIl\fi>ROVED COUNIl/oT
RIGHT OF \'l.~ Y TO SER\'E PROPERTY AT 4340 RI\'ER ROi.\D
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Chesterfield County Department of Utilities
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000154
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STEVEN C. AND DAWN M.
OVERG'ARD
GPIN: 7916110169
4340 RIVER ROAD
0.8.886 PG.695
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4340
3
4304
18
4350
STEVEN ~ AfiD DAWN M.
_~'1WERGARD
GraN: 7916'106991
4360 RIVeR ROAD
D.B.5418 PG.497
3001
PLAT SHOWING
15' LICENSED AREA FOR PRIVATE
WATER AND SEWER SERVICES
ALONG NORTH .EAST SI DE OF
ALLIE WOODS DRIVE
MATOACA DISTRICT,
CHESTERFIELD COUNTY, VIRGINIA.
JNFORUA 11 ON ON PLAT BASED ON
SUBDIVISION PLAT OF GILLS EST.. Wm.E.
P .B.4 - PG.868~87
EASEUENT NO. 20030590, 0.B.5595 - PG.214.
EASEMENT NO. 1V730180, 0.8.1104 - PG.533.
COUNTY ASBUILT NOS. 703.2-9. S04-232O.
W91-10SR. AND U90-320C.
CHESTERFIELD COUNl'Y G.I.S. SYSTEM
L lib 1'0'
SCAL! I- · 100'
srALE: 1-: 100'
10
000155
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: April 12, 2006
Item Number: 8.D.12.d.
Subiect: Request permission to Install a Private Sewer Service Within a
Private Easement to Serve Property at 9004 Celestial Lane
County Administrator1s Comments:
I<~J ))ffL~
County Administrator:
~
Board Action Reauested: Grant Brent K. Samuel permission to install a private
sewer service within a private easement to serve property at 9004 Celestial
Lane and authorize the County Administrator to execute the sewer connection
agreement.
Summarvof Information:
Brent K. Samuel has requested permission to install a private sewer service
within a private easement to serve property at 9004 Celestial Lane. This
request has been reviewed by staff and approval is recommended.
District: Dale
Preparer:
John W. Harmon
Title: Riaht of Way Manaaer
Attachments:
. Yes
DNO
# 0001.56
VICINITY SKETCH
REQlTEST PERl\tfiSSION TO INSTALL .~ PRI\T.~TE
SE\VER SER\TICE \\ITHIN .~ PRI\IATE E.~SEMENT
TO SERVE PROPERTY 4.t\T 9004 C~ELESTIAL Li~\NE
CELESTIAL LN
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Chesterfield County Department of Utilities
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000157
Note:
The land boundaries .hown on uu. map which has been prepared without benefit of a current
title report are the r..u1b of a compllaUoD from d.ed.. and/or map. or bued on a .urvey
by others and doe. Dot repre.ent there.u1b of a current field boundary survey.
Dav1d L. Q rer
D.B. 53828.: 8. RoaChe
757-679-78'50g. 862
. -00000
LDE IILTA "RADIUS NE TAIIENJ QUIJ CIIRJ 1EMIH&
CS I '50'~- 201.&' 25.0S' 12.52' 25.00' S05 '33'oo.E
C2 10'05'12- 217.19' 38.32' 11.21' 38.27' "'15'22-"
C3 & '~7'59- 209. 70' 2~,89' If!.' 24.87' 1112 '22'01-"
~ g'U'~- 209.70' 33.&6' 16.87' 33.62' 1I02-a'3&-e
U.79' 532'33'28..
8.72' S&8-15'38-E
Brenda K. Samuel
D.B. 3289. Pg. 537
768-679-3528-00000
9002 Cel.ltial Ln.
ZONED A
Brent K. Samuel
0.8. 5936, Pg. 7gB
7e8-679-~107-00000
900~ Celestill Ln.
ZONED A
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Finer Homes, Inc.
0.8,6668. Pg.192
758-679-2549-00000
9006 Celestial Lane
To be Conveyed to:
Thomas Franklin Samuel, III
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PROPOSED
FIVE FORKS VILLAGE SOUTH
SECTION 4
Plat',Of'. 16' ~Pr,1Y8te Sewer Easement. a.
20.'.Combinetion Water and Sewer Easement.
and an 8' Water Easement across the
Property Of Brende K. Samuel. end 8
16' Water Easement accross The Property
Of Finer Homes, Inc.Located In Dale
Magisterial. District. Chesterfield County,
Virginia,
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BODIE CONSULTING ENGINEERS, IN~.
INIINIIM Ala IURVIYQRI
.. S MIIARCH lOAD
IUCtIDG. VJMlW DIll
Date: Feb. 28. 2006
County Proj. 06-0059
F.N. 200"-002-"
0001.58
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meetinw Date: April 12, 2006
Item Number: 8.D.12.e.
Subiect: Request permission to Install a Private Sewer Force Main Line
Within a Sixteen-Foot Alley to Serve Property at 2819 Normandale
Avenue
County Administrator's Comments: /(.e~ H~
County Administrator: ~
Board Action Reauested: Grant Deborah F. Miles permission to install a private
sewer force main line wi thin a 16' alley subj ect to the execution of a
license agreement and authorize the County Administrator to execute the sewer
connection agreement.
Summarvof Information:
Deborah F. Miles has requested permission to install a private sewer force
main line within a 16' alley to serve property at 2819 Normandale Avenue.
This request has been reviewed by staff and approval is recommended.
District: Bermuda
Preparer:
John W. Harmon
Title: Riaht of Way Manaaer
Attachments:
. Yes
DNO
~OO1.59
VICINITY SKETCH
REQIJEST PERl\.fiSSION TO INST.~LL .~ PRI\Ti\TE SE';'lER
FORC~E l\/LiUN LINE v'TIHIN.~ SIXTEEN FOOT .~LLEY TO
SER\rE PROPERTY .~T 2819 NORl\/L~.~LE .~ ,rENlJE
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0001.60
GERALD R. BARBER
Pin No.7916710847000000
902 CARSWELL STREET
0.B.4809 Pg. 724
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PARK
P.B.4. PG.110
PLAT SHOWING A 16' I,.ICENSE AGREEMENT. ACROSS THE
PROPERTY BELONGING TO CHESTERFIELD COUNTY. BERMUDA DISTRICT.
CHESTERFIELD COUNTY. VIRGINIA.
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SCALE 1-.60'
120'
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INFORMATION ON PLAT BASED ON
SUBDIVISION PLAT OF CRESCENT PARK
P.B. 4- Pg. 110.
U~C';~..GREEMENT
.B 6333~49' 585
.~'\ ./
CHESlt~PfELD COUNTY GIS SYSTEM
CHESTERFIELD COUNTY, VIRGINIA
. UTiliTIES DEPARTMENT
DATE: 30-2006 S: 1-=60'
DRAWN BY: VAG
CHECKED BY: W
TILE NUMBER: 790-670
00'0161
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 1 of 1
AGENDA
Meetini Date: April 12, 2006 Item Number: 8.0. 13..
Subiect: Lease of Property for the Temporary Hull Street Police Station
County Administrator1s Comments: . ~(,~cl.. ~. . ij #e. , ''':.> ,bu, . .,.-' -. /)--
M ~d ~ p~,d-aN;;
County Administrator: ~
Board Action Reauested: Approve a lease wi th Woodlake Commons Shopping Center,
LLC, for 1500 square feet of office space at 6812 Woodlake Commons Loop for
the temporary Hull Street Police Station and authorize the County
Administrator to execute the lease agreement in a form approved by the County
Attorney.
Summarvof Information:
Staff has negotiated a 2 year lease with the following monthly rents:
Year One $3,039.75
Year Two $3,186.56
Funds for the current year are in the operating budget. Future years rent
payments are subject to annual appropriation by the Board. The estimated
cost to prepare the space to meet the operational requirements of the
facility is $70,000 - $90,000. A permanent facility is planned near Cosby
Road High School that will replace this temporary facility in 2008. The
lease may be extended if the permanent facility is not completed in 2008.
District: Ma toaca
Preparer:
John W. Harmon
Title: Riaht of Way Manager
Attachments:
. Yes
DNO
#
000.1.6
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 2 of 2
Meeting Date: April 12, 2006
Budaet and Manaaement Comments:
The Police Department is requesting that the Board approve a lease and the
County Administrator be authorized to execute the lease agreement. The space
will be used as a temporary precinct station until a permanent facility is
built near Cosby Road. The $70,000 to $90,000 needed to prepare the space
for occupation will be paid from county CIP funds set aside for the permanent
Hull Street Station. Monthly lease costs for FY2006 are available in the
Police department's current operating budget and the county administrator's
proposed FY2007 budget. However, a five-cent tax rate reduction would impact
the Police department's budget. Rent payments in future years, according to
the lease, are subject to appropriation by the Board.
Preparer:
Rebecca T. Dickson
Title: Director. Budaet and Management
000163
VICINITY SKETCH
LEASE OF PROPERTy? FOR THE
TEl\/IPORAR)Y HlJLL STREET POLICE STATION
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0001.64
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 1 of 1
AGENDA
Meetin~ Date: April 12, 2006 Item Number: 8.0.14.8.
Subiect: Acceptance of Parcels of Land Along the West Right of Way Line of
Providence Road and the South Right of Way Line of Reams Road from
St. David's Episcopal Church
County Administrator:
I<~~d A~
~
County Administrator1s Comments:
Board Action Reauested: Accept the conveyance of two parcels of land containing
0.079 acres along the west right of way line of Providence Road (State Route
678) and the south right of way line of Reams Road (State Route 647) from St.
David's Episcopal Church, and authorize the County Administrator to execute
the deed.
Summarvof Information:
It is the policy of the county to acquire right of way whenever possible
through development to meet the ultimate road width as shown on the County
Thoroughfare Plan. The dedication of these parcels conforms to that plan,
and will decrease the right of way costs for road improvements when
constructed.
District: Clover Hill
Preparer:
John W. Harmon
Title: Riaht of Way Manaaer
Attachments:
. Yes
DNO
000165
VICINITY SKETCH
.~CCEPTANCE OF P.~CELS OF LA.ND ALONG THE
\VEST RIGHT OF \\r.~ Y LINE OF PRO\IDENCE RO..ID
.4ND THE SOlmIRIGHT OF\\ri\y LINE OF RE.~IS
RO.ID FROM ST D.~ '.IDS EPISCOPAL CHURCH
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IN
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: April 12, 2006
Item Number: 8.D.14.b.
Subiect: Acceptance of Parcels of Land Along the South Right of Way Line of
Hull Street Road from New Hope Lutheran Church
County Administrator:
~ec-~~ H~~
~
County Administrator1s Comments:
Board Action Reauested: Accept the conveyance of two parcels of land containing a
total of 0.282 acres along the south right of way line of Hull Street Road
(State Route 360) from New Hope Lutheran Church, and authorize the County
Administrator to execute the deed.
Summarvof Information:
It is the policy of the county to acquire right of way whenever possible
through development to meet the ultimate road width as shown on the County
Thoroughfare Plan. The dedication of these parcels conforms to that plan,
and will decrease the right of way costs for road improvements when
constructed.
District: Ma toaca
Preparer:
John W. Harmon
Title: Riaht of Way Manaaer
Attachments:
. Yes
DNO
# 000168
VICINITY SKETCH
i\C~CEPTANCE OF P.~C~ELS OF LAND .~LONG mE
SOIJTH RIGfff OF 'VAY LINE OF ffiJLL SlREET
RO.ID FROl\f NE\\l HOPE LUfHERAN C~HURCH
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meetinw Date: April 12, 2006
Item Number: t.t.A.
Subiect:
Status of General Fund Balance, Reserve for Future Capital Projects,
District Improvement Fund, and Lease Purchases
County Administrator1s Comments:
County Administrator:
~
Board Action Reauested:
Summarvof Information:
Preparer:
Lane B. Ramsev
Title: County Administrator
Attachments:
. Yes
DNO
#
0001.71
CHESTERFIELD COUNTY
UNDESIGNATED GENERAL FUND BALANCE
April 12, 2006
BOARD
MEETING
DATE DESCRIPTION AMOUNT BALANCE
07/01/05 FY2006 Actual Beginning Fund Balance $56,277,458
07/01/05 Budgeted addition to Fund Balance 1,000,000 $57,277,458
11/09/05 Comprehensive Services year-end FY05 and projected year-
end FY06 fund balance shortfalls (384,700) $56,892,758
11/09/05 Public Safety Pay Adjustments (one-half the cost) (725,800) $56,166,958
11/09/05 Access Chesterfield Transportation Program (300,000) $55,866,958
11/09/05 Henricus dock replacement - 2007 Celebration (45,000) $55,821,958
11/09/05 Partial funding for elevator replacement in five-story
Administration Building (250,000) $55,571,958
11/09/05 School Health Nurses - additional costs in FY06 (76,700) $55,495,258
11/09/05 Comprehensive Services year-end FY05 and projected year-
end FY06 fund balance shortfalls (Schools) (301,300) $55,193,958
11/09/05
Property Tax and Assessor System Enhancements (Schools) (437,955) $54,756,003
11/09/05 School Health Nurses - additional costs in FY06 (Schools) (54,600) $54,701,403
11/09/05 Reserve excess revenue for capital expenditures in FY2006
(Schools) (5,183,654) $49,517,749
11/09/05 Reserve expenditure savings for capital expenditures in
FY2006 (Schools) (1,143,689) $48,374,060
11/09/05 Reserve excess property taxes for non-recurring capital
items in FY2007 (County) (2,400,577) $45,973,483
11/09/05 Reserve other excess revenue for non-recurring capital items
in FY2007 (County) (318,378) $45,655,105
11/09/05 Reserve expenditure savings for non-recurring capital items
in FY2007 (County) (255,105) $45,400,000
11/09/05 Projected Undesignated Fund Balance through FY2007 $45,400,000
0001.72
CHESTERFIELD COUNTY
RESERVE FOR FUTURE CAPITAL PROJECTS
TRADITIONALLY FUNDED BY DEBT
April 12, 2006
FOR FISCAL YEAR 2006 BEGINNING JULY 1, 2005
4/13/2005
4/13/2005
8/24/2005
1/25/2006
FY06 Budgeted Addition
FY06 Capital Projects
Battery Dantzler Road Extension
Airport T-hangar taxiway connector at north terminal
apron
9,492,000
(7,760,500)
(125,000)
(350,000)
10,348,612
2,588,112
2,463,112
2,113,112
000173
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000:174
Prepared by
Accounting Department
March 31, 2006
SCHEDULE OF CAPITALIZED LEASE PURCHASES
APPROVED AND EXECUTED
Outstanding
Date Original Date Balance
Began Description Amount Ends 3/31/06
04/99 Public Facility Lease - Juvenile Courts Project $16,100,000 11/19 $11,270,000
1/01 Certificates of Participation -
Building Construction, Expansion and Renovation;
Acquisition/Installation of Systems 13,725,000 11/21 10,045,000
03/03 Certificates of Participation - Building
Construction, Expansion and Renovation 6,100,000 11/23 5,460,000
03/04 Certificates of Participation - Building
Construction, Expansion and Renovation;
Acquisition/Installation of Systems 21,970,000 11/24 20,830,000
10/04 Cloverleaf Mall Redevelopment Project 9,225,000 10/06 9,225,000
11/04 School ArchivallRetrieval System Lease 21,639 01/08 13,516
12/04 Energy Improvements at County Facilities 1,519,567 12/17 1,519,567
12/04 Energy Improvements at School Facilities 427,633 12/10 427,633
5/05 Certificates of Participation - Building
Acquisition, Construction, Installation,
Furnishing and Equipping;
Acquisition/Installation of Systems 14~495~000 11/24 14~495~000
TOTAL APPROVED $83.583.839 $73.285.716
AND EXECUTED
PENDING EXECUTION
Approved
Description Amount
Certificates of Participation - Community Development Building
Acquisition, Construction, Installation, Furnishing and Equipping;
Acquisition/Installation of New Financial/Human Resource System 11,960,000
0001.75
Il
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 2
Meetin~ Date: April 12, 2006
Item Number~ q. 5.
Subiect: Developer Water and Sewer Contracts
County Administrator1s Comments:
County Administrator:
~
Board Action Reauested: The Board of Supervisors has authorized the County
Administrator to execute water and/or sewer contracts between County and
Developer where there are no County funds involved.
The report is submitted to Board members as information.
Summarvof Information:
The following water and sewer contracts were executed by the County
Administrator:
1 .
Contract Number:
Project Name:
03-0139
Kings Forest, Section 11
Developer:
D. K. & P. LLC
Contractor:
Shoosmith Brothers Construction Co., Inc.
Contract Amount:
Water Improvements -
Wastewater Improvements -
$30,000.00
$37,000.00
District:
Dale
Preparer:
J. Edward Beck. Jr.
Title: Assistant Director of Utilities
Attachments:
DYes
.NO
#
0001.76
Agenda Item
April 12, 2006
Page 2
2 . Contract Number:
Project Name:
Developer:
Contractor:
Contract Amount:
District:
3 . Contract Number:
Project Name:
Developer:
Contractor:
Contract Amount:
District:
4 . Contract Number:
Project Name:
Developer:
Contractor:
Contract Amount:
District:
04-0352
Patel Motel - 8101 Jefferson Davis Highway
Guru Dave, Incorporated
BTS Construction Company
Water Improvements -
Bermuda
05-0053
Bayhill pointe, Section 17 & 18
Bayhill Development Corporation
Coastal Utilities, Incorporated
Water Improvements -
Wastewater Improvements -
Matoaca
06-0059
Samuel Family Property W/S Extension
Celestial Lane
Finer Homes, Incorporated
R. J. Smith Construction, Incorporated
Water Improvements -
Wastewater Improvements -
Dale
$47,500.00
$105,189.69
$249,525.80
$9,810.00
$1,010.00
OOO~77
~
.
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: April 12, 2006
Item Number: 9.C.
Subiect:
Roads Accepted into the State Secondary System
County Administrator1s Comments:
County Administrator:
cA#f
Board Action Reauested:
Summarvof Information:
Preparer:
Lisa H. Elko
Title:
Clerk to the Board
Attachments:
. Yes
DNO
#
000178
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.
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: April 12, 2006
Item Number: 14.A.
Subiect:
Recognizing the Contributions of County Administrative Professionals and
Proclaiming the Week of April 23, 2006, as "Administrative Professionals
Week" and April 26, 2006, as "Administrative Professionals Day"
County Administrator1s Comments:
County Administrator:
~
Board Action Reauested:
Adopt the "Administrative Professionals Week" resolution at the April 12,
2006, Board of Supervisors meeting.
Summarvof Information:
The attached resolution is to recognize the vital contribution of county
administrative professionals and to proclaim the week of April 23, 2006,
as "Administrative Professionals Week" and April 26, 2006, as
"Administrative Professionals Day" throughout Chesterfield County.
Preparer:
Karla J. Gerner
Title: Director. HRM
Attachments:
. Yes
DNO
# 0001.80
RECOGNIZING APRIL 23-29, 2006,
AS "ADMINISTRATIVE PROFESSIONALS WEEK"
WHEREAS, administrative professionals work in a variety of fields
and make up a significant portion of office personnel throughout our
nation and across our great Commonwealth; and
WHEREAS, administrative professionals utilize first-rate managerial
and organizational skills to master innovative techniques and advanced
office technologies, which increase office efficiency and work
performance to the benefit of their employers and the public; and
WHEREAS, administrative professionals are essential to the modern
workplace; and
WHEREAS, "Administrative Professionals Week" presents employers with
the opportunity to promote and reward professional excellence, provide
employees with advanced training and continuing education, and offer
additional networking and career-enhancing resources to administrative
professionals; and
WHEREAS, it is fitting to recognize administrative professionals for
the vi tal role they play in the success of business and government
operations throughout our great Commonwealth and nation.
NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of
Supervisors, this 12th day of April, 2006, publicly recognizes April 23-
29, 2006, as "Administrative Professionals Week" and Wednesday, April 26,
2006, as "Administrative Professionals Day" in Chesterfield County, and
calls this observance to the attention of all county residents.
0001.81.
.
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
MeetinH Date: A~ril12, 2006
Subiect:
Item Number: 14.B.
Resolution Recognizing Mr. Scott Lawrence Upson and Mr. Jared Michael
Rowan, Troop 810 , Sponsored by the Church 0 f the Epiphany; and Mr.
Robert James Medlin, Troop 874, Sponsored by Saint Luke's United
Methodist Church, Upon Attaining Rank of Eagle Scout
County Administrator1s Comments:
County Administrator:
~
Board Action Reauested:
Adoption of the attached resolution.
Summary of Information:
Staff has received requests for the Board to adopt resolutions
recognizing Mr. Scott Lawrence Upson and Mr. Jared Michael Rowan, Troop
810, and Mr. Robert James Medlin, Troop 874, upon attaining the rank of
Eagle Scout. All will be present at the meeting, accompanied by members
of their families, to accept the resolutions.
Preparer:
Lisa H. Elko
Title:
Clerk to the Board
Attachments:
. Yes
DNO
#
'V~: 01.82
WHEREAS, the Boy Scouts of America was incorporated by Mr.
William D. Boyce on February 8, 1910, and was chartered by
Congress in 1916; and
WHEREAS, the Boy Scouts of America was
character, provide citizenship training and
fitness; and
founded to build
promote physical
WHEREAS, after earning at least twenty-one merit badges in a
wide variety of skills including leadership, service and outdoor
life, serving in a leadership position in a troop, carrying out a
service proj ect beneficial to their communi ty, being active in
the troop, demonstrating Scout spirit, and living up to the Scout
Oath and Law
Mr. Scott Lawrence Upson and Mr. Jared Michael Rowan, Troop
810, sponsored by the Church of the Epiphany; and Mr. Robert
James Medlin, Troop 874, sponsored by Saint Luke's United
Methodist Church, have accomplished those high standards of
commitment and have reached the long-sought goal of Eagle Scout
which is received by only four percent of those individuals
entering the Scouting movement; and
WHEREAS, growing through their experiences in Scouting,
learning the lessons of responsible citizenship, and endeavoring
to prepare themselves for roles as leaders in society, Scott,
Jared and Robert have distinguished themselves as members of a
new generation of prepared young citizens of whom we can all be
very proud.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County
Board of Supervisors, this 12th day of April 2006, hereby extends
its congratulations to Mr. Scott Lawrence Upson, Mr. Jared
Michael Rowan and Mr. Robert James Medlin, and acknowledges the
good fortune of the county to have such outstanding young men as
its citizens.
0001.83
~
-
",-J
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 2
Meetin~ Date: April 12, 2006
Item Number: 15.A.
Subiect:
Public Hearing on Proposed Ordinance Relating to Utilities Fees
County Administrator's Comments: R~ ;./ ~~
County Administrator: D7'~
Board Action Reauested:
Hold the Public Hearing to consider the attached Utilities Fee Ordinance
and adoption of the attached ordinance which amends Sections 18-22 and 18-
27 to change certain Department of Utilities fees and reaffirms fees which
are not being considered at this time.
Summarvof Information:
This date and time has been scheduled to hold a public hearing on proposed
Utilities ordinance fee changes (which was deferred from March 22, 2006).
The Utilities Department's analysis of the FY2007 budget, capital
replacement projects, and projections over the next ten years indicate that
current revenues, wi thout increases, will not be sufficient to cover
operating and capital expenses. A rate increase is warranted in order to
cover the cost of rendering utility services. This proposed change will
increase a typical bi-monthly water bill by $1.30 ($0.65 monthly) and a
typical wastewater bi-monthly bill by $1.80 ($0.90 monthly). Base charges
were last adjusted in FY2006 (prior to FY2006, were last adjusted in 1992) ·
If the proposed rate increases are approved, Chesterfield's rates will
continue to be the lowest compared to neighboring localities(assuming a
typical bill for combined services). This is the second year of a two year
phased in increase.
In addition, the wastewater connection fee is proposed to increase from
$1,465 to $2,050. The last change occurred in 1992 when it was lowered
from $2,180 to $1,465.
Preparer: Rebecca T. Dickson
Title: Director of Budaet and Manaaement
Attachments:
. Yes
DNO
I # .0001.84 I
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 2 of 2
Meeting Date: April 12, 2006
The increased revenue will offset operating cost increases in the cost of
purchased water (City of Richmond and Appomattox River Water Authority),
chemicals, and payments for wastewater treatment (City of Richmond) ·
The ordinance is attached. Subsequent to closing the public hearing, the
Board is asked to adopt the attached amendments to County Code sections 18-
22 and 18-27 relating to the Department of Utilities fees.
000:185
AN ORDINANCE TO AMEND THE CODE OF THE COUNTY
OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING
AND RE-ENACTING SECTIONS 18-22 and 18-27 RELATING TO FEES
FOR W ASTEW ATER CONNECTION AND MONTHLY WATER AND
W ASTEW A TER CAPACITY COST CHARGES
BE IT ORDAINED by the Board of Supervisors of Chesterfield County:
(1) That Sections 18-22 and 18-27 of the Code of the Countv of Chesterfield. 1997, as amended, is
amended and re-enacted to read as follows:
Sec. 18-22. Connection fees.
(a) The water connection fee shall be the capital cost recovery charge plus the meter
installation charge based on the size of the water meter that the director installs. The wastewater connection
fee shall be the capital cost recovery charge for the size of the water meter that serves the property, or, if
the property does not receive water service, the size of the water meter that would serve the property if it
received water service.
e caPita cost recovery c arge s a e:
Customer Class Meter Number Capital Cost Recovery Charge
Size ofERU's
(inches) per Unit
Water Wastewater
(i) For a dwelling, single-family, 5/8 1.00 $ 3,592.00 $ 1,465.00 2.050.00
including townhouses,mobile homes
that are not located in a mobile home
park,and individually metered multi-
family dwelling units.
(ii) For a dwelling, two-family (per unit) 5/8 1.00 3,592.00 1,465.00 2,050.00
(iii) For mobile homes that are located in a 0.85 3,053.00 1,245.00 1,743.00
mobile home park and for master
metered multiple-family dwellings
other than multiple-family dwellings
used exclusively as housing for
colleges and/or universities (per unit)
(iv) For all other customer classes 5/8 1.00 3,592.00 1,465.00 2.050.00
1 2.50 8,980.00 3,663.00 5.125.00
1 \12 5.00 17,960.00 7,325.00 10,250.00
2 8.00 28,736.00 11,720.00 16.400.00
3 16.00 57.472.00 23, 140.00 32,800.00
4 25.00 89,800.00 36,625.00 51,250.00
6 50.00 179,600.00 73,250.00 102.500.00
8 80.00 287,360.00 117,200.00 164,000.00
10 115.00 413,080.00 Hi8,175.00 235.750.00
12 155.00 556,760.00 227,075.00 317,750.00
(b)
Th
. I
h
h II b
The capital cost recovery charge for meters that are larger than 12 inches shall be
determined by the director based on the number ofERUs per unit.
(v) The capital cost recovery charge for a dwelling that is served by a meter that is larger than five-
eighths inch shall be the same capital cost recovery charge in subsection (b)(iv).
(c)
The meter and water service line installation charge shall be:
0505:70955.1
1
(1) For installing water service lines:
5/8" $ 777.00
I" 981.00
I 1/2" 1,641.00
2" 1,836.00
(2) For installing meters:
5/8" $ 35.00
1" 90.00
I 1/2" 205.00
2" 250.00
(3) For installing residential outside use meters using existing service lines:
$375.00.
(4) The meter and water service line installation charge for meters that are larger
than two inches shall be the actual cost that the county incurred to install the
meter plus 25 percent.
000
Sec. 18-27. Utility charges.
Effective July 1, ~ 2006, the consumer shall pay charges for utility service in accordance with
the following schedules:
(a) Monthly service charges. The monthly service charge shall be:
(1) Customer cost charge. A customer cost charge of $1.50 for each
service account. However, customers who have only a water
account or a wastewater account shall pay a customer cost charge
of $3.00.
(2) Commodity cost charge.
(i) Water: $1.24 per 100 cubic feet (Cct).
(ii) Wastewater: $1.31 per 100 cubic feet (Cct).
apaclty cost c arge.
Customer Class Meter Number Monthly Capacity Charge
Size of ERU's per
(inches) Unit
Water Wastewater
(i) Dwelling, single-family, including 5/8 1.00 $~ 2.80 $ +.00 7.90
townhouses and mobile homes that
are not located in a mobile home park
(ii) Dwelling, two-family (per unit) 5/8 1.00 ~ 2.80 +.00 7.90
(iii) Mobile homes that are located in a 0.85 ~ 2.38 ~ 6.72
mobile home park and multiple-
family dwellings other than multiple-
family dwellings used exclusively as
housing for colleges or universities
(oer unit)
(iv) All other customer classes 5/8 and 3/4 1.00 ~ 2.80 +.00 7.90
(3)
c
h
1 2.50 ~ 7.00 -l-+-,.W 19.75
1 \12 5.00 ~ 14.00 ~ 39.50
2 8.00 ~ 22.40 ~ 63.20
3 16.00 ~ 44.80 ~ 126.40
4 25.00 ~ 70.00 m,oo 197.50
6 50.00 ~ 140.00 ~ 395.00
8 80.00 ~ 224.00 ~ 632.00
10 115.00 ~ 322.00 ~ 908.50
12 155.00 ~ 434.00 1,085.00 1.224.50
(v) The capacity cost charge for a dwelling that is served by a meter that is larger than five-eighths
inch shall be the capacity cost charge in subsection (a)(3)(iv).
(b) Ancillary charges.
Type Charge
(1) Portable water meter deoosit $750.00
(2) Bacteriological test for new construction 21.50 per test
(3) Meter testing charges:
(i) 5/8-inch 30.00
(ii) I-inch 30.00
(iii) 1 1/2-inch 40.00
(iv) 2-inch 40.00
(v) Meters that are larger than two inches will be charged the
actual cost of the test.
(4) Temporary voluntary meter disconnection fee Customer cost charge plus
capacity costs charge for each
billing period of disconnection,
plus service reconnection fee.
(5) Strong waste surcharge (See section 18-107.)
(6) Septage dumping charge $25.00 per 1,000 gallons
000
(2) That this ordinance shall become effective July 1, 2006.
1&irqmon~ Q1imt~. mi~,ut'b
An Affiliate of Media General
P. O. Box 85333
Richmond, Virginia 23293-0001
(804) 649-6000
Account Num.
220ROfi
Advertising Affidavit
(This is not a bill. Please pay from invoice)
Date
04/04/200fi
rHFSTFRFIFTD ROARD OF STTPFRVISORS
ATTNI.TSA FIXO
PO ROX 40
rHFSTFR Fml.n v A :mn 2-0040
I Date
Code
Description
Ad Size
Total Cost
04/04/?OOfi
1?1
T A K F NOTlrFT A K F NOTlrF TH A T THF ROA R f) 0
/..00 x 1 (i2.00
j. j!n 7.7.
...1\10 NOTICE .
Take notice that the Board of supervisors of C~ester-
field County 'AVif.9iln2ia'20aot6 aant 7~odjOUpr~e~n ~~:t~ogun~
Wednesday pnl, . 0 ., d" t
. publ.ic Meeting Room at the GhestderfiClehld t rf~ms J~:
tion Building, Route 1Q and L9n Roa, ,es ~ I ,
.' . ginia; )Nill hold a public hearln~ to c~n~der. f es-
An ordinance to amend the Co :~e~ ~n o~~ r~-enac-
.~~~~~~iti1~~7 ir.2~~~a~ij~i7hrlelatintg to ~~e~~;t:~t:;
.. wat~r connection and mont y wa er an
capadlY cost charges. t t thority
, ThiS ordinance is beingbProvposced 3~rsu1~ 2-~r~9 15.2-
granted to the CounlY Y a. 0 !ill 't f th ' di
,. 2118152-2119 and lS.2-2m. The fUll tex 0, e or ,-
, : nante is rep,roduced belo"Xd~f~i~~r~totr~~ gm~~~~~~~
~ ~t5f ~~o~lt~~i Wga~~~~~sterfield County, Vir~n~~/n~
" t may be examined by all Interested PMersogsy ttro~~h
'. the hours of 8:30 a.m. and 5:00 p.m" on a
'\ Fri~a~earin is held at a publi~ fac,iI,iW designed to be
':, . ~~f~;~~~~s ~~i~~sa~~~si~Wdi~~t~~f':~~~g~r~~gl~~
need for reasonable accommo a Ions d
'; . 'Lisa Elko, Clerk to th~ Boaf~i ~h~ ~i:fO~~~fs~~t~~efh~
,1' .' ~~r~t~rr~:t~~ir~~lg~~ter than FriEdacyo' DAJlgVi~E 06.
o AN ORDINANCE TO AMEND TH KI EI" lID
COUNTY OF CHESTERFt~'fcfl~J's~b~N~~8.i2 ·
" . BY'~~l~?I~~L:~I~~~O FEES FOR WASTEWATER
, ' an CONNECTION AND MONTHLY WATER AND
WASTEWATER CAPACITY COST CHARGES
BE IT ORDAINED by the Board of Supervisors of Ches'
~' '~~~~af~~~h~~ntsj.81-d221~~1 I.:s-~~~~a~a ~~~7n~~J~a
t'~ountv of C es e"le. f'll '
"M' and re-enacted to r~a(j as 0 OWS: .
~':~:rT~~-~a~nc~~~C~i~~ree shall,b;t~~~fi~~i~hi~J~!
.i :;1'ec~~ry f~:~~ie ~~UthJ~afe~t~~,t~r that the director
.!~~~t~b~f r~g~J:~a~~~~oen~~~th~ s~i: g!tfeb~!~1
" 1l1gteTJh~tserves the p'roP~~l'Sie'~}~fif~fterpmeter.
, . r~~ re';~~Yd ~~~r t~~~oeperty if it received water ser-
.~: '~h)ej~e capital cost recovery charge shall be:
Customer Class ,
, ". MEtler Sjze (Inches) , . \
.-.:~.. ,tlumber otERU's ~e: ~t~ll\ost Recove Char e, Sworn to and subscribed before
" '. . a er as ewa er I
. , (I) 'Fpr a dwelling. single-family, mc ~ ~~ogrr~hg~~' \ I
.',~~~~~~e r~dfv1~~~n~ a:;e~~~~~C~~ftil~amiIY dwelling.l me th is __~..2 dOtip
o' 'un11s' 1.00 $ 3,592.00 1$.1\465.00 ~~ ~~
' (ii) For a dwelling, two-farg~2(g8r r{t465.00 2 050.00~, \ _
~~~1~~k:~i~;1~rn~~;ii~p,~i~~fi(r~1!'~~8li~i~~~~n~t.-: \~~ --~ .~
exclusi~ely as hoUSing for colleges an or l Notary Public SuperVIsor
(per umt) 0.85 3 053.00 1 1,245.00 ~ i
~ (iv) For all other custome~ ~~~bs 1 146500 2050.00 I<IMBERL Y HARRIS
, ~/S 2.5cf'00 , 'S,980,OO 1 3,663.00 .State of Virginia I~OT~RY PLlS~IC
11/2 8~O~0 iJ:m:88/lk}~~.~~ City of Richmond r'J:1~\f'jiW1~~LTH OF VIRG~~~
2 1600 57,472.00 23,440.00 ... 1\1 _(;I,.':I~I. ""rS. JAN. 31 , ,-"09
1 25:00 S9,800.00/7~6i~~50g0 y CommiSSion expires _______
6 ~8-gg iJN2g~g 1 117'.200',00
h uf~~ ~~~:~~~:~~ ~ m:~~~~~t;ll~~~O~~~
The eW~~a~ m~:~i~~~~YI g~aJ~ie:~:e<<! by the direc-
~~~96ased on the number of ERUs per um~welling that
~v) The ca~tal cosyecg~:nsc~:{8ir f~~:n five.eight~s
:~cte~~11 b~ th.::a~e capital cost recovery charge In
subsection (b)(IV), ter service line installation charge
(c) The meter and wa
Media General Operations, Inc.
Publisher of
THE RICHMOND TIMES-DISPATCH
This is to certify that the attached TAKF NOTlrFTAKE NOTID
was published by Richmond Times-Dispatch, Inc. in the City of
Richmond, State of Virginia, on the following dates:
03/28/2006 04/04/2006
The first insertion being given. . . .
m/?ROOOo
Newspaper reference:
2342934
ASE PAY FROM INVOICE.
THANK YOU
Il
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: April 12, 2006
Item Number: 15.8.
Subiect:
Public Hearing to Consider the Proposed Zoning Ordinance Amendment Relative
to MH-2 Subdivisions (Manufactured or Mobile Home Subdivisions)
County Administrator's Comments: I{~j 4- ~~
County Administrator: ~
Board Action Reauested:
Adopt proposed Zoning Ordinance Amendment.
Summarvof Information:
The proposed zoning ordinance amendment language resulted from discussions
regarding accessory uses in the MH-2 District and is similar to language in
other residential districts. See attached proposed language.
Preparer:
Kirkland A. Turner
Title: Director of Plannina
Attachments:
DNa
. Yes
I # 0001.94
AN ORDINANCE TO AMEND THE CODE OF THE COUNTY
OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING
AND RE-ENACTING SECTION 19-118 OF THE ZONING ORDINANCE
RELATING TO PERMITTED USES IN THE MH-2 ZONING DISTRICT
BE IT ORDAINED by the Board of Supervisors of Chesterfield County:
( 1) That Section 19-118 of the Code of the County of Chesterfield. 1997, as amended, is amended and re-
enacted to read as follows:
Sec. 19-118. Permitted uses by right.
The following uses shall be permitted by right in the MH-2 District:
(a) Those uses permitted by right in the R-88 District, except single-family dwellings.
(b) Manufactured or mobile home subdivisions. Provided. however. that no shipping
containers. trailers. vehicle bodies or similar containers shall be used for or
converted from their original use to be used for any permitted use.
(2) That this ordinance shall become effective immediately upon adoption.
000195
1Aithmon~ Q!imt15 , iBi~putcb
An Affiliate of Media General
P. O. Box 85333
Richmond, Virginia 23293-0001
(804) 649-6000
Account Num.
nOROi1
Advertisi ng Affidavit
(This is not a bill. Please pay from invoice)
Date
04/04/200i1
I.HFSTFRFTF.T.D ROARD OF STJPFRVTSORS
A TTN r .rSA FT XO
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121
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fifi1.12
Media General Operations, Inc.
Publisher of
. -- ~ THE RICHMOND TIMES-DISPATCH
, TAKE NOTICE
Take notice thilt ,th.e Board of, Supervisors !If Chester. This is to certify that the attached TAKF NOTTl.ETAKE NOTTl.f
I field County, Virginia, at an adjourned meetmg on April
12, 2006, at 7:0 E.m. in the County Public Meetm? was published by Richmond Times-Dispatch, Inc. in the City of
Room at the Ches erfield Administration Building, R .
1,0 and L.ori Road, Chesterfield, Virginia will hold a pub. Richmond, State of Virginia, on the following dates:
hc .hea,nng where I?ersons may appear and present
their views concermn%:
An 9rdinance to amen the tode of t~~ Countv of Che~.
terf~ld. 19979 as amended y amen 109 ana re.enac .
109 j!ction 1 .118 of the Zoning Ordinance relating to
~rm,l~ed uses by riaht in the MH.2 Zoning Distnct. 03/28/2006 04/04/2006
peclflc~lIy, In manu actured home or m8 ile home
subdiviSions, the prop,osed amendment wo IdJrohlblt
Shipping cOl)tainers6 railers, vehicle bodies i1n similar
con tamers (I) from ema used for any permitted use in
the, MH;2.Dlstrict, and Ii) from being converted from
their on~In,all!se to be used for any p,ermltted use In
the MH. Dlstnct. Af!:er the public heanng, ap~roprlate
changes or corrections may be made to he ordl.
nance.
j A CO~y of the ordinance Is on file In the coun~ Admin.
! Istra or's Office and the Clerk to the Boar s Office
~ROOI)1 504h at the Chesterfield coun% Administration I
1 b ulldmg, C esterfields Virginia, for ~u Iic examination
I etween the hours of :30 a.m. and :00 p.m. Ms. Barba. ,
ra Fassett at 748.1081. I
The hearing is held at a public facili~ designed to be The first insertion being given. . . . 0l/n17.00n
accessible to persons with disabilities, Anr persons
with ~uestions on the accessibility of the acility or
n!led or reasonable accommodations should contact
~lsa.Elko, Clerk to thj! Board, at 748.1200. Persons need. Newspaper reference: 2350902
109 Interftreter services for the deaf must noti~ the
Clerk to. he Board no later than Friday, April 7,2. 06...
Sworn to and subscribed before
me this __L\\~~ie
HERE ~~~/~~ ~
-
otary Public Supervisor
State of Virginia I<IMBERL Y HARRIS
t~OTARY PUBLIC
City of Richmond CmJlMOijWEAL TH OF VIRGINIA
My Commission expires IV'! COfl!llVL tXPS. JAN. 31,2009
-------
THIS IS NOT A BILL. PLEASE PAY FROM INVOICE.
THANK YOU
Il
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 3
Meeting Date: A~ril12, 2006
Item Number: 15.C.
Subiect:
Public Hearing to Consider the Appropriation of Additional Funds and
Authorization to Award a Construction Contract and Enter into Wetlands
Mitigation Agreement and Storm Water Prevention Permit for Robious Road
Widening Project from Twin Team Lane to Approximately 0.1 Mile East of James
River Road
County Administrator:
12~ J)~J
~
County Administrator's Comments:
Board Action Reauested: Hold a public hearing to consider the appropriation
of $570,000 in road cash proffers from traffic shed 2, transfer of $60,000
from the General Road Improvement account, transfer of $245,000 from the
completed Robious Road (Salisbury Road to Twin Team Lane) project to the
Robious Road (Twin Team Lane to approximately 0.1 mile east of James River
Road) project, and authorization for the County Administrator to award a
$1,455,060 construction contract to Blakemore Construction for the Robious
Road widening project from Twin Team Lane to approximately 0.1 mile east of
James River Road project. The Board is also requested to authorize the County
Administrator to execute a wetlands mitigation agreement and a storm water
prevention permit acceptable to the County Attorney.
Summarvof Information:
In May 2004, the Board appropriated $913,120 in cash proffers from traffic
shed 1 and authorized staff to prepare the design, acquire right-of-way, and
relocate utili ties for the widening of Robious Road from Twin Team Lane
towards James River Road.
(Continued on Next Page)
Preparer: R.J. McCracken
agen623
Title: Director of Transportation
Attachments:
. Yes
DNa
#
000196
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 2 of 3
Summary (Continued):
On January 22, 2006, staff advertised the project for construction bids.
Blakemore Construction submitted the low bid of $1,688,807. The bid is
approximately 37% above the engineer's estimate and over the available
budget. A review of recent construction bids reflects that bids have been
much higher than the engineer's estimate. Staff does not believe re-
advertising will result in lower bids. Staff has negotiated the lump sum bid
with Blakemore Construction to $1,455,060 (18% above the engineer's
estimate). In order to fund the project, an additional $570,000 in available
cash proffers from traffic shed 2 should be appropriated to this project. A
public hearing is required for appropriations of $500,000 or greater. In
addition a transfer of $60,000 from the General Road Improvement account and
$245,000 from the completed Robious Road (Salisbury to Twin Team Lane)
project is also requested (see Attachment A) .
The Board is also requested to authorize the County Administrator to award a
$1,455,060 construction contract to Blakemore Construction for this project.
Wetland impacts for the project must be mitigated. The County Administrator
should be authorized to enter into a wetland mitigation agreement, along with
a storm water prevention permit, acceptable to the County Attorney.
Recommendation:
Staff recommends the Board:
1) Appropriate $570,000 in cash proffers from traffic shed 2, transfer
$60,000 from the General Road Improvement account, and transfer $245,000
from the completed Robious Road (Salisbury to Twin Team Lane) project.
2) Authorize the County Administrator to award a $1,455,060 construction
contract to Blakemore Construction for the Robious Road Widening Project
from Twin Team Lane to approximately 0.1 mile east of James River Road.
3) Authorize the County Administrator to execute a Wetlands Mitigation
Agreement and Storm Water Prevention permi t acceptable to the County
Attorney.
District: Midlothian
000197
Il....~
. . ....
lil
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 3 of 3
Meeting Date: April 12, 2006
Budaet and Manaaement Comments:
Appropriation of $570,000 in Shed 2 cash proffer funds are available to
appropriate and leaves a remaining balance of $26,247 to allocate
(collections to date through March 31st). Sufficient funds are available to
transfer from the General Road Improvements Account and the completed
Robious Road Project Account as well (for a total transfer of $305,000).
Preparer:
Rebecca T. Dickson
Title: Director. Budget and Manaaement
000:198
ROBIOUS ROAD WIDENING
FROM TWIN TEAM LANE TO APPROX. 0.1 MILE EAST OF JAMES RIVER ROAD
FEBRUARY 14, 2006
BID RESULTS
Blakemore Construction $1 ,688,807
Shoosmith Brothers $1 ,949,955
Interstate Construction Company $2,447,606
BUDGET
Preliminary Engineerina $82,780
Right-of-way $0
Utility Relocation $11 ,000
Construction Bid Negotiated $1 ,455,060
Construction Contingency $152,780
Construction Adm in istration/l nspection $86,500
Total $1,788,120
ALLOCATION
May 26, 2004 Traffic Shed 1 $913,120
April 12, 2006 * Traffic Shed 2 $570,000
April 12, 2006 * Transfer from General Road Improvement Account $60,000
April 12, 2006 * Transfer from completed Robious Project (Salisbury- $245,000
Twin Team)
Total $1,788,120
*Proposed Action
ATTACHMENT A
OOO~99
ROBIOUS ROAD
4 LANE WIDENING
~
N
,,:sm lIt;k/roblClUS aaenda iDS
000:200
iitbmon~ ~imtfj. ii~,ut,b
An Affiliate of Media General
P. O. Box 85333
Richmond, Virginia 23293-0001
(804) 649-6000
Account Num.
27. Ofl Ofl
Advertising Affidavit
(This is not a bill. Please pay from invoice)
Date
04/04/200fl
rHFSTFRFTFTJ1 HOARD OF STJPFRVISORS
ATTN USA FT.KO
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TAKFNOTTrFTAKFNOTTrFTHATTHFROARn0 700 x non
no 7/1
Media General Operations, Inc.
Publisher of
ATTACH
THE RICHMOND TIMES-DISPATCH
This is to certify that the attached TAKF NonrFTAKF. NOTTrf
was published by Richmond Times-Dispatch, Inc. in the City of
Richmond, State of Virginia, on the following dates:
, TAKE NonCE
Take notice th!lt ,the Board of, Supervisors of Chester-
~, field County, Vlrgmia, at an adjourned meeting on April
12.2006 at 7:00 p,m. in the Count' Public Meeting Room
at the Chesterfield Administration Building Route 10
. and ~ori Road, Chesterfield, Virginia, will hold a fublic
I h,earmg where, persons may appear and presen their
views concernmg:
The appropriation of $570.000 in road cash rofters
from traffic s~ed 2 for the Robious Road Widenrng Pro.
Ject from Twm :ream Lane to approximately 0.1 mile
" east of James River Road.
If further information is desired, contact Mr. R.J. Mc-
Cracken. Director of Transportation, Chesterfield
County, at 748.1037 between the hours of 8:30 a.m. to
5:00 p.m" Mo~qay through Friday. The hearing is held
at, a pybllc, f!l!=llIty designed to b.e accessible to persons
WIth, d!~abllltles. Any' persons With Questions on the ac.1
cesslblllty of the faCIlity or the need for reasonable ac-
commodations should contact Lisa Elko Clerk to the
Board. at 748-1200. Persons needing interpreter servic. I
es for the deaf must notify the CierI< to the Board no lat-
er than Friday, April 7, 2ll06.~ ~, _ J
04/04/2006
The first insertion being given. . . .
04/04/7.00fl
HERE
Newspaper reference:
Sworn to and subscribed before
methis_ qlSI~_
~cuW)_ ~~
Notary Public ~;;fvisor
2359860
State of Virginia
City of Richmond
My Commission expires
'(IMBCRL Y HARRIS
1~(JT,4RY PUBLIC
eCJIi Ji'd\t,ALTH OF VIRGiniA
",\ c.,,,i!. DZPS JliN,31 200<1
THIS IS NOT A BILL. PLEASE PAY FROM INVOICE.
THANK YOU
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: April 12, 2006
Item Number: 15.0.
Subiect: PUBLIC HEARING: Ordinance to Vacate a Portion of the Thomas Howell
Property Subdivision
County Administrator's Comments:
p~ j)PfVt~
m
County Administrator:
Board Action Reauested: Adopt an ordinance to vacate a portion of the Thomas
Howell Property Subdivision, as shown on the attached plat.
Summary of Information:
Tascon-Harvest Glen, L.L.C., has requested the vacation of a portion of the
Thomas Howell Property Subdivision. This request has been reviewed by staff
and approval is recommended.
District: Clover Hill
Preparer:
John W. Harmon
Title: Riaht of Way Manaaer
Attachments:
. Yes
DNa
# 000201.
VICINITY SKETCH
PUBUCHEAmNG: ORDmANCETO~~CATEAPORnON
OF THE THOl\lL~S HO'VELL PROPERTY SUBDf\'1SION
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000202
000203
Eirbmon~ mimes. iBi~lHttcij
An Affiliate of Media General
P. O. Box 85333
Richmond, Virginia 23293-0001
(804) 649-6000
Account Num.
nOrii{(,
Advertis i ng Affi davit
(This is not a bill. Please pay from invoice)
Date
()4i()~!)()O(,
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,I,M)
Media General Operations, Inc.
Publisher of
TAKE NOTICE:
That on April 12. 2006. at 1:00 l1.m. or as soon thereafter
as may be heard, the Board of Supervisors of Chester-
field County at Its regular meeting place in the Public
Meeting Room of ~heste(field County. V\rginla. will
consider the follOWing ordinance for aaopllon:
AN ORDINANCE to vacate a rortion of Thomas Howell
Property. as shown on a pia by Geo. M, Stephens. Jr"
dated June 5,1969. recorded April 3. 1910. in t~e Clerk's
Office, CirCUit Court. Chesterfield County. Virginia. In
Plat Book 11. at Page 60. . .
The complete text of the proposed ordinance ,s on f,le
in the office of the Right of Way Manager In Chest~r.
field County, Virginia, and may be examined by all 10'
terested parties 'between the hours of 8:30 a.m. and
5:00 p.m.. Monday through Frld~x
THE RICHMOND TIMES-DISPATCH
This is to certify that the attached T/\ I< F NOTllFTH ^ TON ^ pr;
was published by Richmond Times-Dispatch, Inc. in the City of
Richmond, State of Virginia, on the following dates:
O:;/~()j20U(, 04/05/2006
AD
The first insertion being given. . . .
0"\ j) l);) Ollll
Newspaper reference:
Sworn to and subscribed before
23)63SI
HERE
me this --!i-(-I-J:--/-O~- ?
~~ _aa~
U Notary Public ~~visor
State of Virginia
City of Richmond
My Commission expires
-1t3V--/~-
THIS IS NOT A BILL. PLEASE PAY FROM INVOICE.
THANK YOU
Il
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
MeetinH Date: April 12, 2006
Item Number: 17.
Subiect:
Adjournment and Notice of Next Scheduled Meeting of the Board
of Supervisors
County Administrator's Comments:
County Administrator:
~
Board Action Reauested:
Summary of Information:
Motion of adjournment and notice of a regularly scheduled meeting to be
held on April 26, 2006 at 4:00 p.m.
Preparer: Lisa H. Elko
Title: Clerk to the Board
Attachments:
DYes
.NO
#
000204