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07-28-99 MinutesBOARD OF SUPERVISORS MINUTES July 28~ 1999 Supervisors in Attendance: Mr. Harry G. Daniel, Chairman Mr. Arthur S. Warren, Vice Chrm. Mr. Edward B. Barber Mrs. Renny Bush Humphrey Mr. J. L. McHale, III Mr. M. D. Stith, Jr. Deputy County Administrator, Community Development Staff in Attendance: Major James Bourque, Police Department Mr Craig Bryant, Dir., Utilities Mr Steven Calabro, Dir., County Airport Mr N. E. Carmichael, Commissioner of Revenue Ms Mary Ann Curtin, Dir., Intergovtl. Relations Ms Rebecca Dickson, Dir., Budget and Management Mr William D. Dupler, Building Official Ms Lisa Elko, Clerk Chief Stephen A~ Elswick, Fire Department Mr. Michael Golden, Dir., Parks and Recreation Mr. Bradford S. Hammer, Deputy Co. Admin., Human Services Mr Russell H~rris, County Ombudsman Mr Thomas E. Jacobson, Dir., Planning Mr Donald Kappe!, Dir., Public Affairs Mr' Louis Lassiter, Dir., Internal Audit Mr Jacob W. Mast, Jr. Nursing Home Admin. Mr R. John McCracken, Dir., Transportation Mr Richard M. McElfish, Dir., Env. Engineering Mr Steven L. Micas, County Attorney Mr. Francis Pitaro, Dir., General Services Mr. James J. L. Stegmaier, Deputy Co. Admin., Management Services Dr. Robert Wagenknecht, Dir., Libraries 99-605 7/28/99 Sheriff Clarence Williams, Sheriff's Department Mr. Scott Zaremba, Asst. Dir., Human Resource Mgmt. Mr. Daniel called the regularly scheduled meeting to order at 3:00 p.m. 1. APPROVAL OF MINUTES FOR JUNE 23, 1999 On motion of Mr. McHale, seconded by Mrs. Humphrey, approved the minutes of June 23, 1999, as submitted. Ayes: Daniel, Warren, Barber, Humphrey, and McHale. Nays: None. the Board 2. COUNTY ADMINISTRATOR'S COMMENTS Mr. Stith introduced Sheriff Williams to make a presentation regarding the County Jail Certification by the State. Sheriff Williams stated that the County Jail is forty years old and has an average of three hundred inmates daily. He further stated that, of the 118 applicable jail standards reviewed by the Department of Corrections (DOC), three life, health and safety standards were found to be noncompliant, including no written documentation that medical service fees are discussed with inmates at the time of admission and orientation. He stated that inmates are verbally given this information at intake and are now required to sign a statement relative to payment for health fees. He further stated that the DOC found the review of knife logs in the kitchen revealed inconsistent documentation. He stated that the knives were all accounted for daily and there is now written documentation to this effect. He further stated that, according to the DOC, the review of segregation/isolation logs in the men's section revealed inconsistent documentation of activities within the housing area. He stated that, to remedy this situation, there is now written documentation that inmates within isolation are provided meals on a daily basis. He further stated that, according to the DOC, random review of medical records for the fifteen day medical checks required for inmates housed in the segregation/isolation areas revealed medical checks were not always made within the fifteen day time frame and noted that there is now written documentation that medical checks are performed on inmates housed in the segregation/isolation areas on a regular basis. He stated that, according to the DOC, review of outside recreation logs, staff and inmate interviews revealed access to regular physical exercise was not provided on a consistent basis. He further stated that this is a major problem due to the manpower situation 7/28/99 99-606 in the Sheriff's Office, but noted that, in order to remedy the situation, one Deputy has been assigned to oversee and ensure compliance by documenting activities and exceptions. He stated that, according to the DOC, random housing areas revealed improper functioning of toilets and/or showers in eight areas. He further stated that the jail has deteriorated over the years and that, due to the significant amount of usage, there are numerous plumbing problems. He s~ated that he and Mr. Ramsey have been and are continuing to discuss ways to remedy the situation a.nd noted that ali. p]_umbing problems cited in the inspection have been corrected, but the situation still remains a problem. He further stated that the DOC will return in sixty to ninety days to check for compliance in the areas cited and that he feels there will be no problems with compliance in any of the areas cited. He stated that ninety-seven percent of the jails inspected in the SEato are nou certified on the first inspection and are placed on probation. There was brief discussion relative to solutions to remedy the plumbing problems. Mr. Barber commended Sheriff Williams for creating a safe environment for both the deputies and inmates and stated that he feels the areas cited by the DOC are minor problems. ' Mrs. Humphrey commended Sheriff Williams for his efforts towards protection of citizens and safely operating the County Jail. Mr. Stith introduced Mr. Stegmaier to make a presentation to the Internal Audit Department. Mr. Stegmaier introduced Mr. Lass'iter and. sta~ed that the Internal Audit Department has received the Institute of Internal Auditors Commitmanu to Quality I~provement Award. He further stated that the award is based on criteria in the categories of professional excellence, quality of service and professional outreach. He stated that the County's Internal Audit Dep'ar~ment is recognized as a benchmark internal audit d6partment around the country. Mr. Lassiter introduced Internal Audit staff members, Mr. Mike Westfall, Mr. Steve Bateson, Mr. Bob Ross, Ms. Kathy Sobczak, Ms. Bonnie Bowles and Mr. Dave Haynie, summer intern, and noted that Ms. Kathy Peppers was unable to attend the meeting. He expressed appreciation for the support that his office receives from County Administration and the School Board as ~ell as all County departments. He also expressed appreciation for the exemplary efforts of his staff. Mr. Stith presented Mr. Lassiter with the Institute of Internal Auditors Commitment to Quality Improvement Award and congratulated him for the Internal Audit Department being the recipient of this prestigious award. 9~-607 7/28/99 Mr. Daniel stated that he feels the award is a reflection of a total County effort and expressed appreciation for the support given to the Internal Audit Department. Mr. McHale stated that, at today's Budget and Audit Committee meeting, the Internal Audit Department distributed a copy of its report card and noted that the department is looking for solutions as well as problems which will generate cost savings. He further stated that, during FY99, over $4 million in actual and potential savings were identified by the department. Mrs. Humphrey requested a copy of the Internal Audit Department's report card for each Board member. Mr. Stith introduced Ms. Gloria Myers, Chairperson of the Chesterfield Long-Term Care Council, to make a presentation to the Board. Ms. Myers presented each Board member with demographic information regarding the County's aging population and an updated Resource Directory of Long Term Care Services in the County prepared by the volunteers of the Chesterfield Long Term Care Council. Mrs. Humphrey expressed appreciation to Ms. Myers for the useful information and expressed concerns relative to the need to address the County's housing stock for its aging residents. Mr. Stith introduced Ms. Bambi Davidson and Ms. Carol Akin of the Greater Richmond Chamber of Commerce to make a presentation to the Board regarding Workforce One. Ms. Akin expressed appreciation to Mr. McHale for his service on the Leadership Council. She stated that, over the past year, the Leadership Council, comprised of members representing all community leaders, has been reviewing the current workforce development system to determine how to utilize funds to bring about changes in the workforce. She further stated that the key elements of a successful community include economic development and educational reform as well as workforce development and that the key elements of a successful workforce system include education and training, skilled workers and jobs. She stated that approximately 50,000 new jobs are expected in this region by 2004 and that, if the workers are not prepared and course offerings are not changed, there will be problems in the way businesses are able to provide their goods. She reviewed the elements of the workforce including the emerging workers; transitioning workers; and incumbent workers and stated that, for each of these populations, it is necessary to understand how they are resourced; how their current skills are assessed; and the training that is currently available and will be needed in the future. She reviewed the current system and the emerging system, including the Leadership Council, 7/28/99 99-608 business roundtables and industry action groups. She reviewed the "gateway" manufacturing assessment pathway and stated that a "gateway" job is an entry level position that has access te technology; a career path; and on-the- job training or educational supplement available to the worker. She then reviewed the "Work Keys" project which will profile jobs in the area and allow workers to profile their own skills te understand whether or not they qualify for certain jobs and, if not, what training they need in order to qualify. She reviewed connections being made with both public and private training providers towards education and training. She then reviewed the PathFinder project which will allow students and teachers to access companies on-line and view opportunities for employment and stated that the software for this project was purchased for all middle schools and high schools around the region. She then reviewed military connections that have been made. Mr. Daniel expressed concerns relative to the limited amount of income a retired person can make due to social security requirements. He stated that retired people are the most productive, diligent employees and that the Federal. system keeps them from working. He requested that a group ef responsible business leaders attempt te relay the concept to Congress that Ehere is a problem with an economic system that guarantees that workers in a high productive mede cannot participate. Ms. Akin stated that she has been working with the American Association of Retired Persons (AARP) and other groups relative to this concept and that they will continue to work on it. Ms. Davidson reviewed the key principles of the Workforce Investment Act and stat~ that the new process needs to be running by July 1~ 2000. She then reviewed key reasons why businesses care about the process including a business led, demand-driven system; the requirement for business satisfaction; and privatization of servide delivery. She reviewed the business position on the Workforce Investment Act including one regional Workforce Investment Board (WIB) to service the entire area; the WIB having policy, management and fiscal responsibility as mandated under the law; and certification standards for training providers being established by the business community. She stated that there are two separate service delivery systems for the Greater Richmond. Region -- the Capital Area Service Delivery Area and the Richmond Service Delivery Area. She further stated that one of the concepts of the new Workforce Investment Act is to try to do things according to the labor market rather than political boundaries. She reviewed the 1999 status to date including one regional Workforce Investment Board for the nine localities that comprise the Richmond Regional Planning District Commission; members of the Workforce Investment Board will be appointed based upon recommendations from a nominating 7/28/99 99-609 committee; a one year transition period for existing service providers; and one fiscal agent for the WIB. She stated that she feels confident that, by the date of Workforce and Development Week, October 25-29, 1999, the necessary agreements will have been completed and ready to be sent to the State for approval. There was brief discussion relative to the presentation being made to the other localities; the long term results of the Workforce Investment Board; and accountability for locating jobs being placed upon the individual under the new process. When asked, Ms. Davidson stated that, under the new Workforce Investment Act, the funding that is currently going into individual financial streams will be block granted together and distributed among the states, She further stated that the states will then distribute funds to the Workforce Investment Board who will distribute the funds to the localities. Mr. Barber referenced the chart presented by Ms. Davidson relative to reasons why businesses care about the Workforce Investment Act and stated that he feels the Workforce Investment Board is a partnership and that the references to government and jurisdictions in the chart are not necessary. Ms. Davidson stated that she would make the appropriate change in the chart. Mr. McHale stated that he is encouraged by the constructive communication between educators; he feels the process of establishing a Workforce Investment Board is a community effort between business, government and education; and that the collaborative efforts will put the Richmond Metropolitan Area in a very strong position to continue its local prosperity. 3. BOARD COMMITTEE REPORTS There were no Board Committee Reports at this time. REQUESTS TO POSTPONE ACTION, ADDITIONS, OR CHANGES IN THE ORDER OF PRESENTATION After brief discussion, on motion of Mr. Barber, seconded by Mr. McHale, the Board deleted Item 5.B., Resolution Recognizing Ms. Myrtle V. Stewart, Police Department, Upon Her Retirement; replaced Item 8.D.7.e., Transfer of District Improvement Funds from Midlothian District to the County's Domestic Violence Resource Center to Defray the Expense of a County Survey on Domestic Violence Awareness; replaced.. Item 8.~.7.g., Transfer of District Improvement Funds from Midlothian District to Parks and Recreation Department for Robious Landing Park 7/28/99 99-610 Improvements; added Item 8.D.7.h., Transfer of District Improvement Funds from Dale District to the Police Department for the Chesterfield TRIAD Program; added Item 8.D.7.i., Transfer of District Improvement Funds from Dale District to the Police Department for Producing, Updating and Distributing Educational Materials for the Neighborhood Watch Program; added Item 8.D.7.j., Transfer of District Improvement Funds from Midlothian District to the Transportation Department to Design the Electrical System for Streetlights in Public Right-of-Way in Bon Air; deleted Item 8.D.14., Appropriation of Funds and Authorization to Enter into a Loan Agreement with the Henricus Foundation for Completion of Construction of an Education Building at Henricus Park; replaced Item 8.D.15.b., Conveyance of Easement to Virginia Electric and Power Company for Installation of Underground Cable for Ironbridge Park; replaced Item 8.D.25.b.l., Approval of Purchase of Right of Way for Improvements to Salem Church Road from Bernard E. Bixler and Lucille L. Bixler; replaced Item 8.D.25.b.2., Approval of Purchase of Right of Way for Improvements to Salem Church Road from Laura L. Davis; added Item 8.D.26.d., Award of Construction Contract for Providence Road Drainage Project; added Item 8.D.28., Cancellation of September 22, 1999 Meeting of Board of Supervisors; replaced Item 14.D., Resolution Recognizing Boy Scouts Upon Attaining Rank of Eagle Scout; and, adopted the Agenda, as amended. Ayes: Daniel, Warren, Barber, Humphrey, and McHale. Nays: None. 5. RESOLUTIONS AND SPECIAL RECOGNITIONS 5oa. RECOGNIZING MS. MABLE LEWIS, GENERAL SERVICES, UPON HER RETIREMENT Mr. Pitaro introduced Ms. Mable Lewis who was present to receive the resolution. On motion of the Board, the following resolution was adopted: WHEREAS, Ms. Mable Lewis retired on May 1, 1999 after providing nineteen years of dedicated and faithful service to Chesterfield County; and WHEREAS, Ms. Lewis began her service in September, 1979 as a custodian in the Department of General Services' Buildings and Grounds Division; and WHEREAS, Ms. Lewis performed her duties in an exemplary manner, always exceeding departmental goals; and WHEREAS, Ms. Lewis was known for her strong Christian faith, concern for others and her ability to get along with all people; and 99-611 7/28/99 WHEREAS, Ms. Lewis' radiant personality, quick wit and wonderful singing voice will be sorely missed by all who know her; and WHEREAS, in spite of failing health, Ms. Lewis managed to maintain her high professional standards and a cheerful attitude. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors publicly recognizes Ms. Mable Lewis and extends their appreciation for her nineteen years of dedicated service to the County, their congratulations upon her retirement and their best wishes for a long and happy retirement. AND, BE IT FURTHER RESOLVED, that a copy of this resolution be presented to Ms. Lewis and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. Ayes: Daniel, Warren, Barber, Humphrey, and McHale. Nays: None. Mr. Stith presented the executed resolution to Ms. Lewis, accompanied by her twin sister, and expressed appreciation for her dedicated service. Ms. Lewis expressed appreciation recognition. to the Board for the Mr. Pitaro presented a plaque, on behalf of the Department of General Services, to Ms. Lewis and expressed appreciation for her teamwork within the department. 5.C. RECOGNIZING THE RICHMOND JAMES RIVER LIONS CLUB FOR THEIR DONATION TO THE FIRE DEPARTMENT Chief Elswick introduced Ms. Lisa James, Mr. Bill George and Mr. C. H. Newman, representing the Richmond James River Lions Club, who were present to receive the resolution. On motion of the Board, the following resolution was adopted: WHEREAS, each year ~in the United States more than four thousand civilians and ninety firefighters lose their lives due to fires and more than twenty-three thousand civilians and forty thousand firefighters'are injured due to fires; and WHEREAS, smoke inhalation is the number one cause of fire deaths to civilians and firefighters; and WHEREAS, fire department personnel perform firefighting activities in an atmosphere that is totally obscured by smoke and super-heated fire gasses; and 99-612 7/28/99 WHEREAS, the addition of Thermal Imaging Technology to our firefighting equipment will allow our firefighters to perform their life saving actions in the most expedient manner and perform searches for fire victims by "looking" through smoke and locating fire victims in the quickest possible time; and WHEREAS, this technology will allow our firefighters to locate fellow firefighters in need of rescue, and also allow firefighters to locate the seat of the fire quicker resulting in a more expedient extinguishment and a reduction in fire loss; and WHEREAS, the responsibility of protecting and educating Chesterfield County citizens lies within the heart of our community; and WHEREAS, out of this spirit of community, the Chesterfield Fire Department and the Richmond James River Lions Club have formed a life saving partnership and the Lions Club has designated the department as the recipient of a $25,000 donation to purchase a Thermal Imaging Device. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors publicly recognizes the Richmond James River Lions Club for nheir generous contribution to the Chesterfield County Fire Department, and acknowledges their community support in helping the County reach its goal of being the safest and most secure community of its size in the U.S.A. Ayes: Daniel, Warren, Barber, Humphrey, and McHale. Nays: None. Mr. Daniel expressed appreciation for the Lions Club's leadership in the community as well as the generous contribution. He stated that the Board will be adopting a resolution today to transfer $25,000 in district improvement funds for the purchase of a second thermal imaging system. Mr. George presented a check for $25,000 to Chief Elswick and expressed appreciation to the Board for meeting its challenge to provide funding for a second thermal imaging system. Chief Elswick presented the executed resolution to Mr. George, accompanied by Deputy Chief Paul Mauger and several members of the Lions Club, and expressed appreciation for the contribution. He also expressed appreciation to the Board for their matching contribution. There was brief discussion relative to the manufacturing of a thermal imaging system. Chief Elswick presented the Board members with a shirt containing the Fire Department logo in appreciation of the matching contribution. 99-613 7/28/99 6. WORK SESSIONS There were no Work Sessions at this time. 7. DEFERRED ITEMS There were no Deferred Items at this time. 8. NEW BUSINESS 8.A. APPOINTMENTS On motion of Mr. McHale, seconded by Mr. Warren, the Board suspended its rules at this time to allow simultaneous nomination/appointment/reappointment of members to serve on the Riverside Regional Jail Authority; the Towing Advisory Board; and the Metropolitan Planning Organization. Ayes: Daniel, Warren, Barber, Humphrey, and McHale. Nays: None. 8.A.1. RIVERSIDE REGIONAL JAIL AUTHORITY On motion of Mr. McHale, seconded by Mrs. Humphrey, the Board simultaneously nominated/appointed Ms. Mary Ann Curtin as Alternate Board Member to the Board of the Riverside Regional Jail Authority, whose term is effective immediately and will expire June 30, 2002. Ayes: Daniel, Warren, Barber, Humphrey, and McHale. Nays: None. 8.A.2. TOWING ADVISORY BOARD On motion of Mrs. Humphrey, seconded by Mr. Warren, the Board simultaneously nominated/appointed Mr. Rick Walters, representing the County at-large, to serve on the Towing Advisory Board, whose term is effective immediately and will be at pleasure of the Board. Ayes: Daniel, Warren, Barber, Humphrey, and McHale. Nays: None. 8.A.3. METROPOLITAN PLANNING ORGANIZATION On motion of Mrs. Humphrey, seconded by Mr. McHale, the Board simultaneously nominated/appointed Mr. Stanley B. Newcomb as Alternate Board Member to representing the County at-large, to 99-614 7/28/99 serve on the Metropolitan Planning Organization, whose term is effective immediately and will be at pleasure of the Board. Ayes: Daniel, Warren, Barber, Humphrey, and McHale. Nays: None. 8.B. STREETLIGHT INSTALLATION COST APPROVALS After brief discussion, on motion of Mrs. Humphrey, seconded by Mr. McHale, the Board approved the following streetlight installation cost approvals: Matoaca District * Passaic Avenue and Sonnenburg Drive, Mistwood Forest Cost to install light: $4,452.88 * Rollingway Road and Tamworth Road, Great Oaks Cost to install light: $2,006.52 Bermuda District * Vicinity of 9113 Quinnford Boulevard, Bellwood Heights Subdivision Additional cost of installation: $40.00 And, further, the Board deferred approval of the following streetlight installation cost approvals until August 25, 1999: * Eagle Rock Avenue and Mistwood Forest Drive (north intersection), Mistwood Forest Cost to install light: $5,451.48 Ayes: Daniel, Warren, Barber, Humphrey, and McHale. Nays: None. 8oC. APPROVAL FOR INCLUSION OF PRIVATE STREETLIG~TS INTO TEE COUNTY STREETLIGHT PROGRAM After brief discussion, on motion of Mr. Daniel, seconded by Mrs. Humphrey, the Board included the following private streetlights in the County Streetlight Program: Newington Drive and Walmsley Road, southeast corner Newington Drive and Walmsley Road, southwest corner Newington Drive and Aldersbrook Court, north intersection Newington Drive and Aldersbrook Court, south intersection Newington Drive between Ennismore Court and Heybridge Drive Newington Drive between Holyoake Drive and Newington Court Ayes: Daniel, Warren, Barber, Humphrey, and McHale. Nays: None. 99-615 7/28/99 8.D.1. APPROPRIATION OF STATE REVE~E FOR CREATION OF TWO POSITIONS IN COMMUNITY CORRECTIONS SERVICES On motion of Mr. Barber, seconded by Mr. McHale, the Board appropriated $127,457 in State revenue and created two case manager positions in Community Corrections Services. Ayes: Daniel, Warren, Barber, Humphrey, and McHale. Nays: None. 8.D.2. ADOPTION OF RESOLUTIONS 8.D.2.a. RECOGNIZING MR. TODD J. GILES UPON ATTAINING RANK OF EAGLE SCOUT On motion of Mr. Barber, seconded by Mr. McHale, the following resolution was adopted: WHEREAS, the Boy Scouts of America was incorporated by Mr. William D. Boyce on February 8, 1910; and WHEREAS, the Boy Scouts of America was founded to promote citizenship training, personal development, and fitness of individuals; and WHEREAS, after earning at least twenty-one merit badges in a wide variety of fields, serving in a leadership position in a troop, carrying out a service project beneficial to his community, being active in the troop, demonstrating Scout spirit, and living up to the Scout Oath and Law; and WHEREAS, Mr. Todd J. Giles, Troop 800, sponsored by Bethel Baptist Church, has accomplished those high standards of commitment and has reached the long-sought goal of Eagle Scout which is received by less than two percent of those individuals entering the Scouting movement; and WHEREAS, growing through his experiences in Scouting, learning the lessons of responsible citizenship, and priding himself on the great accomplishments of his Country, Todd is indeed a member of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors hereby extends its congratulations to Mr. Todd J. Giles and acknowledges the good fortune of the County to have such an outstanding young man as one of its citizens. Ayes: Daniel, Warren, Barber, Humphrey, and McHale. NayS': None. 99-616 7/28/99 8 .D.2 .b. RECOGNIZING DR. JOHN ACCORDINO, VCU FOR EFFORTS TOWARDS THE PRESERVATION OF THE VILLAGE OF BON AIR On motion of Mr. Barber, seconded by Mr. McHale, the following resolution was adopted: WHEREAS, the Village of Bon Air was established as a resort community in the late 1870s; and WHEREAS, many of the homes built in Bon Air in the late 1800s still grace the area today; and WHEREAS, the Bon Air Village Preservation Committee has worked diligently to preserve the beauty and historic integrity of the Village of Bon Air; and WHEREAS, Dr. John Accordino is an associate professor at Virginia Commonwealth University; and WHEREAS, Dr. Accordino directed one of his graduate classes in the Department of Urban Studies and Planning in a market study of the Bon Air commercial area; and WHEREAS, the recommendations of this study were widely discussed throughout the Bon Air Community; and WHEREAS, through his leadership and expertise, Dr. Accordino assisted with the development of a plan that would preserve the special character, historic integrity and appeal of the Village of Bon Air. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors commends Dr. John Accordino on his leadership and commitment, which will enhance the appeal of this historic village area for years to come. Ayes: Daniel, Warren, Barber, Humphrey, and McHale. Nays: None. 8.D.2.c. RECOGNIZING JOHN T. AHERN, GENERAL SERVICES, UPON HIS RETIREMENT On motion of Mr. Barber, seconded by Mr. McHale, the following resolution was adopted: WHEREAS, Mr. J. T. Ahern will retire on August 1, 1999 after providing thirty-two years of dedicated and faithful service to Chesterfield County; and WHEREAS, Mr. Ahern began his service on June 10, 1967 as a Vehicle Mechanic, in the County Bus Garage, and was promoted to Shop Supervisor in 1988; and WHEREAS, Mr. Ahern has seen the County bus fleet grow from 185 buses to 495 buses; and 99-617 7/28/99 WHEREAS, Mr. Ahern always performed his duties and responsibilities in a dependable manner often responding to emergencies after normal work hours and on weekends; and WHEREAS, Mr. Ahern always placed the welfare and safety of citizens, children, and fellow County employees above his own personal comfort and feelings and will be missed by his fellow co-workers; and WHEREAS, Mr. Ahern is known for his friendly, easy going manner, his sense of humor and ability to work with others in an effective way. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors hereby recognizes Mr. J. T. Ahern and extends their appreciation for his thirty-two years of dedicated service to the County, their congratulations upon his retirement, and their best wishes for a long and happy retirement. Ayes: Daniel, Warren, Barber, Humphrey, and McHale. Nays: None. 8.D.3. REQUEST FOR AN ENTERTAINMENT/MUSIC FESTIVAL PERMIT FROM THE CHESTERFIELD COUNTY FAIR ASSOCIATION On motion of Mr. Barber, seconded by Mr. McHale, the Board approved a request for an entertainment festival permit from the County Fair Association for the 86th Annual Chesterfield County Fair to be held at the fairground complex from August 27 through September 4, 1999. Ayes: Daniel, Warren, Barber, Humphrey, and McHale. Nays: None. 8.D.4. APPROVAL OF CHANGE ORDERS 8.D.4.a. FOR THE WOOLRIDGE ROAD EXTENSION PROJECT On motion of Mr. Barber, seconded by Mr. McHale, the Board approved a change order to the construction contract with H. E. Sargent, in the amount of $55,000, for the construction of a right turn lane on Old Buckingham Road at Route 60 for the Woolridge Road Extension Project. Ayes: Daniel, Warren, Barber, Humphrey, and McHale. Nays: None. 8 .D.4 .b. FOR THE ASHTON CREEK BUSINESS CENTER-INDUSTRIAL ACCESS ROAD PROJECT On motion of Mr. Barber, seconded by Mr. McHale, the Board approved a change order to the construction contract with J. H. 99-618 7/28/99 Martin, in the amount of $80,000, for the Ashton Creek Business Center-Industrial Access Road project. Ayes: Daniel, Warren, Barber, Humphrey, and McHale. Nays: None. 8.D.4.c. FOR IMPROVEMENTS AT SWIFT CREEK WATER TREATMENT PLANT On motion of Mr. Barber, seconded by Mr. McHale, the Board approved Change Order Number One for County Project #98-0040, in the amount of $19,600, and transferred $19,600 from Improvements Safe Drinking Water Act and Amendments, for replacing four rate of flow controllers for the water filters at the Swift Creek Water Treatment Plant. Ayes: Daniel, Warren, Barber, Humphrey, and McHale. Nays: None. 8,D,4 .d. FOR THE CHIPPEN-HAM/ROUTE 1 INTERCHANGE WATER LINE REHABILITATION On motion of Mr. Barber, seconded by Mr. McHale, the Board approved Change Order Number One for County Project #96-0173, in the amount of $35,997.72, for changes required by the Virginia Department of Transportation for boring and overlay and field changes in the tie-in for the Chippenham/Route 1 Interchange Water Line Rehabilitation Project. Ayes: Daniel, Warren, Barber, Humphrey, and McHale. Nays: None. 8.D.5. 8.D,5 .a. SET DATE FOR PUBLIC..HEARINGS TO CONSIDER AN AMENDMENT TO THE ETTRICK VILLAGE PLAN AND RELATED CODE AMENDMENT TO ALLOW SINGLE FAMILY DWELLINGS IN THE ETTRICK BUSINESS CORE On motion of Mr. Barber, seconded by Mr. McHale, the Board set the date of August 25, 1999 at 7:00 p.m. for a public hearing to consider an amendment to The Ettrick Village Plan and a related code amendment to allow single family dwellings in the Ettrick Business Core. Ayes: Daniel, Warren, Barber, Humphrey, and McHale. Nays: None. 8.D,5 .b. TO CONSIDER ECONOMIC INDUCEMENT AGREEMENT WIT~ ABB POWER GENERATION, INCORPORATED On motion of Mr. Barber, seconded by Mr. McHale, the Board set the date of August 25, 1999 at 7:00 p.m. for a public hearing 99-619 7/28/99 to consider an Economic Inducement Agreement with ABB Power Generation, Incorporated. Ayes: Daniel, Warren, Barber, Humphrey, and McHale. Nays: None. 8.D.5.¢. TO CONSIDER A ZONING ORDINANCE AMENDMENT RELATIVE TO PUBLIC PARKS IN INDUSTRIAL DISTRICTS On motion of Mr. Barber, seconded by Mr. McHale, the Board set the date of August 25, 1999 at 7:00 p.m. for a public hearing to consider a zoning ordinance amendment relative to public parks in industrial districts. Ayes: Daniel, Warren, Barber, Humphrey, and McHale. Nays: None. 8.D.5.d. TO CONSIDER THE EXERCISE OF EMINENT DOMAIN FOR T~R ACOUISITION OF A PARCEL OF LAND FOR THE WINTERPOCK FIRE STATION AND AUTHORIZATION TO ENTER AND TAKE SUCH PROPERTY PRIOR TO EMINENT DOMAIN PROCEEDIN~ AND INITIATE A SPECIAL EXCEPTION REQUEST AND SUBSTANTIAL ACCORD DETERMINDATION ON T~ PROPERTY AND THE PROPERTY OF ELDRIDGE SOURS On motion of Mr. Barber, seconded by Mr. McHale, the Board set the date of August 25, 1999 at 7:00 p.m. for a public hearing to consider the acquisition of a five acre parcel of land for the Winterpock Fire Station and authorization to enter and take such property prior to eminent domain proceedings and initiated a special exception request and substantial accord determination on the property of the Heirs of William Vaughan and the property of Eldridge Sours. Ayes: Daniel, Warren, Barber, Humphrey, and McHale. Nays: None. 8.D.6. STATE ROAD ACCEPTANCE This day the County Environmental Engineer, in accordance with directions from this Board, made report in writing upon his examination of the roads in Wellington Farms, Section A, Bermuda District, and Whereas, the Resident Engineer for the Virginia Department of Transportation has advised the Director of Environmental Engineering, the streets in Wellington Farms, Section A, Bermuda District, meet the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportation, and Whereas, the County and the Virginia Department of Transportation have entered into an agreement, recorded in Deed Book 2453, Page 405, January 21, 1994, for all stormwater 7/28/99 99-620 detention/retention facilities in the County. Therefore, upon consideration whereof, and on motion of Mr. Barber, seconded by Mr. McHale, it is resolved that the roads in Wellington Farms, Section A, Bermuda District, be and they hereby are established as public roads. And be it further resolved, that the Virginia Department of Transportation, be and is hereby requested to take into the Secondary System, pursuant to Section 33.1-229, Code of Virginia, and the Department's Subdivision Street Requirements, the following: Name of Street: Gravel Neck Drive Length: 0.27 mile From: Chalkley Road, State Route 632, 0.22 mile southwest of Inge Wood Circle, State Route 2842 To: 0.27 mile southeast of Chalkley Road, State Route 632 Variable Right-of-Way Width: 50 to 70 feet. Name of Street: Wellington Farms Drive Length: 0.33 mile From: 0.33 mile southwest of Gravel Neck Drive To: End of road, 0.01 mile northeast of Gravel Neck Drive Guaranteed Right-of-Way Width: 50 feet. Name of Street: Kriserin Circle Length: 0.25 mile From: 0.25 mile southwest of Wellington Farms Drive To: Wellington Farms Drive, 0.27 mile southwest of Gravel Neck Drive Guaranteed Right-of-Way Width: 50 feet. This request is inclusive of the adjacent slope, sight distance, clear zone, and designated Virginia Department of Transportation drainage easements indicated on the development plat. These roads serve 53 lots. This section of Wellington Farms is recorded as follows: Section A, Plat Book 74, Page 83, March 12, 1991. Ayes: Daniel, Warren, Barber, Humphrey, and McHale. Nays: None. This day the County Environmental Engineer, in accordance with directions from this Board, made report in writing upon his examination of the roads in Wellington Farms, Section B, Bermuda District, and Whereas, the Resident Engineer for the Virginia Department of Transportation has advised the Director of Environmental Engineering, the streets in Wellington Farms, Section B, Bermuda District, meet the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportation, and 99-621 7/28/99 Whereas, the County and the Virginia Department of Transportation have entered into an agreement, recorded in Deed Book 2453, Page 405, January 2t, 1994, for all stormwater detention/retention facilities in the County. Therefore, upon consideration whereof, and on motion of Mr. Barber, seconded by Mr. McHale, it is resolved that the roads in Wellington Farms, Section B, Bermuda District, be and they hereby are established as public roads. And be it further resolved, that the Virginia Department of Transportation, be and is hereby requested to take into the Secondary System, pursuant to Section 33.1-229, Code of Virginia, and the Department's Subdivision Street Requirements, the following: Name of Street: Wellington Farms Drive Length: 0.08 mile From: 0.41 mile southwest of Gravel Neck Drive To: Existing Wellington Farms Drive, 0.33 mile southwest of Gravel Neck Drive Guaranteed Right-of-Way Width: 50 feet. Name of Street: Kriserin Circle Length: 0.19 mile From: Existing Kriserin Circle, 0.25 mile southwest of Wellington Farms Drive To: Wellington Farms Drive, 0.08 mile west of Kriserin Circle Guaranteed Right-of-Way Width: 50 feet. Name of Street: Krenmore Lane Length: 0.16 mile From: Wellington Farms Drive, 0.27 mile southwest of Gravel Neck Drive at Kriserin Circle To: 0.16 mile north of Wellington Farms Drive Guaranteed Right-of-Way Width: 50 feet. Name of Street: Krenmore Court Length: 0.10 mile From: Krenmore Lane, 0.08 mile north of Wellington Farms Drive To: 0.10 mile east of Krenmore Lane Guaranteed Right-of-Way Width: 50 feet. This request is inclusive of the adjacent slope, sight distance, clear zone, and designated Virginia Department of Transportation drainage easements indicated on the development plat. These roads serve 36 lots. This section of Wellington Farms is recorded as follows: Section B, Plat Book 82, Page 88, December 8, 1993. Ayes: Daniel, Warren, Barber, Humphrey, and McHale. Nays: None. This day the County Environmental Engineer, in accordance with directions from this Board, made report in writing upon his 7/28/99 99-622 examination of a portion of Ashbrook Parkway, Matoaca District, and Whereas, the Resident Engineer for the Virginia Department of Transportation has advised the Director of Environmental Engineering, that a portion of Ashbrook Parkway, Matoaca District, meets the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportation, and Whereas, the County and the Virginia Department of Transportation have entered into an agreement, recorded in Deed Book 2453, Page 405, January 21, 1994, for all stormwater detention/retention facilities in the County. Therefore, upon consideration whereof, and on motion of Mr. Barber, seconded by Mr. McHale, it is resolved that a portion of Ashbrook Parkway, Matoaca District, be and it hereby is established as a public road. And be it further resolved, that the Virginia Department of Transportation, be and is hereby requested to take into the Secondary System, pursuant to Section 33.1-229, Code of Virginia, and the Department's Subdivision Street Requirements, the following: Name of Street: Ashbrook Parkway Length: 0.13 mile From: Hampton Park Drive, State Route 5190, 0.15 mile south of Hull Street Road, State Route 360 To: End of road, 0.13 mile southeast of Hampton Park Drive, State Route 5190 Guaranteed Right-of-Way Width: 90 feet. This request is inclusive of the adjacent slope, sight distance, clear zone, and designated Virginia Department of Transportation drainage easements indicated on the development plat. This road serves as access residential properties. to adjacent commercial and A portion of Ashbrook Parkway is recorded as follows: Plat Book 3216, Page 871, February 26, 1998. Ayes: Daniel, Warren, Barber, Humphrey, and McHale. Nays: None. This day the County Environmental Engineer, in accordance with directions from this Board, made report in writing upon his examination of the roads in Birkdale, Section 9, Matoaca District, and Whereas, the Resident Engineer for the Virginia Department of Transportation has advised the Director of Environmental Engineering, the streets in Birkdale, Section 9, Matoaca 99-623 7/28/99 District, meet the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportation, and Whereas, the County and the Virginia Department of Transportation have entered into an agreement, recorded in Deed Book 2453, Page 405, January 21, 1994, for all stormwater detention/retention facilities in the County. Therefore, upon consideration whereof, and on motion of Mr. Barber, seconded by Mr. McHale, it is resolved that the roads in Birkdale, Section 9, Matoaca District, be and they hereby are established as public roads. And be it further resolved, that the Virginia Department of Transportation, be and is hereby requested to take into the Secondary System, pursuant to Section 33.1-229, Code of Virginia, and the Department's Subdivision Street Requirements, the following: Name of Street: Royal Birkdale Drive Length: 0.17 mile From: Existing Royal Birkdale Drive, State Route 5021, 0.09 mile northeast of Twickenham Place, State Route 5041 To: End of section limits, 0.26 mile east of Twickenham Place, State Route 5041 Guaranteed Right-of-Way Width: 50 feet. Name of Street: Sunningdale Terrace Length: 0.17 mile From: Royal Birkdale Drive, 0.18 mile northeast of Twickenham Place, State Route 5041 To: Cul-de-sac, 0.17 mile north of Royal Birkdale Drive Guaranteed Right-of-Way Width: 40 feet. Name of Street: Easton Ridge Place Length: 0.12 mile From: Royal Birkdale Drive, 0.25 mile northeast of Twickenham Place, State Route 5041 To: Cul-de-sac, 0.12 mile north of Royal Birkdale Drive Guaranteed Right-of-Way Width: 40 feet. This request is inclusive of the adjacent slope, sight distance, clear zone, and designated Virginia Department of Transportation drainage easements indicated on the development plat. These roads serve 43 lots. This section of Birkdale is recorded as follows: Section 9, Plat Book 94, Pages 13 and 14, May 8, 1997. Ayes: Daniel, Warren, Barber, Humphrey, and McHale. Nays: None. This day the County Environmental Engineer, in accordance with directions from this Board, made report in writing upon his examination of the road, Center Pointe Parkway, Matoaca 7/28/99 99-62~ District, and Whereas, the Resident Engineer for the Virginia Department of Transportation has advised the Director of Environmental Engineering, the street, Center Pointe Parkway, Matoaca District, meets the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportation, and Whereas, the County and the Virginia Department of Transportation have entered into an agreement, recorded in Deed Book 2453, Page 405, January 21, 1994, for all stormwater detention/retention facilities in the County. Therefore, upon consideration whereof, and on motion of Mr. Barber, seconded by Mr. McHale, it is resolved that the road, Center Pointe Parkway, Matoaca District, be and it hereby is established as a public road. And be it further resolved, that the Virginia Department of Transportation, be and is hereby requested to take into the Secondary System, pursuant to Section 33.1-229, Code of Virginia, and the Department's Subdivision Street Requirements, the following: Name of Street: Center Pointe Parkway Length: 0.33 mile From: Coalfield Road Relocated, State Route 754, 0.50 mile south of Miners Trail Road, State Route 720 To: End of road, 0.33 'mile east of Coalfield Road Relocated, State Route 754 Guaranteed Right-of-Way Width: 90 feet. This request is inclusive of the adjacent slope, sight distance, clear zone, and designated Virginia Department of Transportation drainage easements indicated on the development plat. This road serves as access to adjacent commercial properties. This phase of Center Pointe Parkway is recorded as follows: Phase I, Deed Book 2073, Page 1709, February 28, 1990. Ayes: Daniel, Warren, Barber, Humphrey, and McHale. Nays: None. This day the County Environmental Engineer, in accordance with directions from this Board, made report in writing upon his examination of the roads in Courthouse Acres, Section 1, Matoaca District, and Whereas, the Resident Engineer for the Virginia Department of Transportation has advised the Director of Environmental Engineering, the streets in Courthouse Acres, Section 1, Matoaca District, meet the requirements established by the Subdivision Street Requirements of the Virginia Department of 99-625 7/28/99 Transportation, and Whereas, the County and the Virginia Department of Transportation have entered into an agreement, recorded in Deed Book 2453, Page 405, January 21, 1994, for all stormwater detention/retention facilities in the County. Therefore, upon consideration whereof, and on motion of Mr. Barber, seconded by Mr. McHale, it is resolved that the roads in Courthouse Acres, Section 1, Matoaca District, be and they hereby are established as public roads. And be it further resolved, that the Virginia Department of Transportation, be and is hereby requested to take into the Secondary System, pursuant to Section 33.1-229, Code of Virginia, and the Department's Subdivision Street Requirements, the following: Name of Street: Crawford Wood Drive Length: 0.06 mile From: Courthouse Acres Drive, 0.08 mile southwest of Crawford Wood Terrace, State Route 6058 To: Existing Crawford Wood Drive, State Route 6057, 0.02 mile southwest of Crawford Wood Terrace, State Route 6058 Guaranteed Right-of-Way Width: 50 feet. Name of Street: Courthouse Acres Drive Length: 0.21 mile From: Section limits, 0.02 mile west of Crawford Wood Drive To: Cul-de-sac, 0.19 mile east of Crawford Wood Drive Guaranteed Right-of-Way Width: 40 feet. This request is inclusive of the adjacent slope, sight distance, clear zone, and designated Virginia Department of Transportation drainage easements indicated on the development plat. These roads serve 30 lots. This section of Courthouse Acres is recorded as follows: Section 1, Plat Book 96, Pages 60 through 62, December 8, 1997. Ayes: Daniel, Warren, Barber, Humphrey, and McHale. Nays: None. This day the County Environmental Engineer, in accordance with directions from this Board, made report in writing upon his examination of the road in Ivanwoods, Matoaca District, and Whereas, the Resident Engineer for the Virginia Department of Transportation has advised the Director of Environmental Engineering, the street in Ivanwoods, Matoaca District, meets the requirements established by the Subdivision S~reet Requirements of the Virginia Department of Transportation, and 99-626 7/28/99 Whereas, the County and the Virginia Department of Transportation have entered into an agreement, recorded in Deed Book 2453, Page 405, January 21, 1994, for all stormwater detention/retention facilities in the County. Therefore, upon consideration whereof, and on motion of Mr. Barber, seconded by Mr. McHale, it is resolved that the road in Ivanwoods, Matoaca District, be and it hereby is established as ~a public road. And be it further resolved, that the Virginia Department of Transportation, be and is hereby requested to take into the Secondary System, pursuant to Section 33.1-229, Code of Virginia, and the Department's Subdivision Street Requirements, the following: Name of Street: Ivan Road Length: 0.22 mile Prom: Existing Ivan Road, State Route 4784, 0.22 mile south of River Road, State Route 602 To: River Road, State Route 602, 1.00 mile west of Eanes Road, State Route 629 Guaranteed Right-of-Way Width: 50 feet. This request is inclusive of the adjacent slope, sight distance, clear zone, and designated Virginia Department of Transportation drainage easements indicated on the development plat. This road serves 20 lots. Ivanwoods is recorded as follows: Plat Book 57, Page 2, May 6, 1987. Ayes: Daniel, Warren, Barber, Humphrey, and McHale. Nays: None. This day the County Environmental Engineer, in accordance with directions from this Board, made report in writing upon his examination of the roads in Paget, Matoaca District, and Whereas, the Resident Engineer for the Virginia Department of Transportation has advised the Director of Environmental Engineering, the streets in Paget, Matoaca District, meet the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportation, and Whereas, the County and the Virginia Department of Transportation have entered into an agreement, recorded in Deed Book 2453, Page 405, January 21, 1994, for all stormwater detention/retention facilities in the County. Therefore, upon consideration whereof, and on motion of Mr. Barber, seconded by Mr. McHale, it is resolved that the roads in Paget, Matoaca District, be and they hereby are established as public roads. 99-627 7/28/99 And be it further resolved, that the Virginia Department of Transportation, be and is hereby requested to take into the Secondary System, pursuant to Section 33.1-229, Code of Virginia, and the Department's Subdivision Street Requirements, the following: Name of Street: St. Thomas Drive Length: 0.19 mile From: E. Evergreen Parkway, State Route 3970, 0.13 mile east of Church Bay Road, State Route 3962 To: Cul-de-sac, 0.19 mile northwest of E. Evergreen Parkway, State Route 3970 Variable Right-of-Way Width: 40 to 50 feet. Name of Street: St. Croix Place Length: 0.09 mile From: Cul-de-sac, 0.09 mile west of St. Thomas Drive To: St. Thomas Drive, 0.10 mile north of E. Evergreen Parkway, State Route 3970 Guaranteed Right-of-Way Width: 40 feet. Name of Street: St. Thomas Court Length: 0.06 mile From: Cul-de-sac, 0.06 mile southwest of St. Thomas Drive To: St. Thomas Drive, 0.16 mile north of E. Evergreen Parkway, State Route 3970 Guaranteed Right-of-Way Width: 40 feet. This request is inclusive of the adjacent slope, sight distance, clear zone, and designated Virginia Department of Transportation drainage easements indicated on the development plat. These roads serve 52 lots. Paget is recorded as follows: Plat Book 89, Page 26, November 16, 1995. Ayes: Daniel, Warren, Barber, Humphrey, and McHale. Nays: None. This day the County Environmental Engineer, in accordance with directions from this Board, made report in writing upon his examination of the road, Walthall Industrial Parkway, Matoaca District, and Whereas, the Resident Engineer for the Virginia Department of Transportation has advised the Director of Environmental Engineering, the street, Walthall Industrial Parkway, Matoaca District, meets the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportation, and Whereas, the County and the Virginia Department of Transportation have entered into an agreement, recorded in Deed Book 2453, Page 405, January 21, 1994, for all stormwater detention/retention facilities in the County. 99-628 7/28/99 Therefore, upon consideration whereof, and on motion of Mr. Barber, seconded by Mr. McHale, it is resolved that the road, Walthall Industrial Parkway, Matoaca District, be and it hereby is established as a public road. And be it further resolved, that the Virginia Department of Transportation, be and is hereby requested to take into the Secondary System, pursuant to Section 33.1-229, Code of Virginia, and the Department's Subdivision Street Requirements, the following: Name of Street: Walthall Industrial Parkway Length: 0.36 mile From: Turnaround, 0.36 mile south of Woods Edge Road, State Route 620 To: Woods Edge Road, State Route 620, 0.32 mile east of Happy Hill Road, State Route 619 Guaranteed Right-of-Way Width: 100 feet. This request is inclusive of the adjacent slope, sight distance, clear zone, and designated Virginia Department of Transportation drainage easements indicated on the development plat. This road serves as access to adjacent commercial properties. Walthall Industrial Parkway is recorded as follows: Deed Book 2949, Page 353, October 24, 1996. Ayes: Daniel, Warren, Barber, Humphrey, and McHale. Nays: None. 8.D.7. TRANSFER OF DISTRICT IMPROVEMENT FUNDS 8.D.7.A. FROM MATOACA DISTRICT TO COUNTY ADMINISTRATOR FOR PRINTING, MAILING AND OTHER COSTS RELATED TO SENIOR VOLUNTEER HALL OF FAME AWARDS PROGRAM On motion of Mr. Barber, seconded by Mr. McHale, the Board transferred $350 from the Matoaca District Improvement Fund to the County Administrator for printing, mailing and other costs related to the Senior Volunteer Hall of Fame Awards Program. Ayes: Daniel, Warren, Barber, Humphrey, and McHale. Nays: None. $ .D.7 .b. FROM CLOVER HILL DISTRICT TO TEE PARKS AND RECREATION DEPARTMENT TO PURCHASE AND INSTALL CAPITAL EQUIPMENT FOR THE ATHLETIC FACILITIES AT SWIFT CREEK MIDDLE SCHOOL On motion of Mr. Barber, seconded by Mr. McHale, the Board transferred $7,500 from the Clover Hill District Improvement Fund to the Parks and Recreation Department for purchasing and 99-629 7/28/99 installing capital equipment for the athletic facilities at Swift Creek Middle School. Ayes: Daniel, Warren, Barber, Humphrey, and. McHale. Nays: Nene. 8.D 7.c. FROM BERMUDA DISTRICT TO THE SCHOOL BOARD FOR BAND UNIFORMS FOR THOMAS DALE HIGH SCHOOL On motion of Mr. Barber, seconded by Mr. McHale, the Board transferred $5,000 from the Bermuda District Improvement Fund to the School Board for purchasing band uniforms for Thomas Dale High School. Ayes: Daniel, Warren, Barber, Humphrey, and McHale. Nays: None. 8 .D.7 .d FROM BERMUDA AND MATOACA DISTRICTS TO THE PARKS AND RECREATION DEPARTMENT TO PURC~IASE ATHLETIC EQUIPMENT TO BE USED BY HARROWGATE ATHLETIC ASSOCIATION AND OTHER ASSOCIATIONS On motion of Mr. Barber, seconded by Mr. McHale,the Board transferred $5,370 ($2,685 from the Bermuda District Improvement Fund and $2,685 from the Matoaca District Improvement Fund) to the Parks and Recreation Department for purchasing athletic equipment for use by the Harrowgate Athletic Association and other associations. Ayes: Daniel, Warren, Barber, Humphrey, and McHale. Nays: None. 8.D.7.e. FROM MIDLOTHIAN DISTRICT TO THE COUNTY'S DOMESTIC VIOLENCE RESOURCE CENTER TO DEFRAY THE EXPENSE OF A COUNTY SURVEY ON DOMESTIC VIOLENCE AWARENESS On motion of Mr. Barber, seconded by Mr. McHale, the Board transferred $600 from the Midlothian District Improvement Fund to the County's Domestic Violence Resource Center to defray the expense of distributing a County survey on domestic violence awareness. Ayes: Daniel, Warren, Barber, Humphrey, and McHale. Nays: None. 8.D.7.f. FROM CLOVER HILL DISTRICT TO THE SCHOOL BOARD TO INSTALL A MESSAGE BOARD SIGN AT A. M. DAVIS ELEMENTARY SCHOOL On motion of Mr. Barber, seconded by Mr. McHale, the Board transferred $4,500 from the Clover Hill District Improvement 99-630 7128199 Fund to the School Board to install a message board at A. M. Davis Elementary School. Ayes: Daniel, Warren, Barber, Humphrey, and McHale. Nays: None. 8 .D.7 .g. FROM MIDLOTHIAN DISTRICT TO PARKS AND RECREATION DEPARTMENT FOR ROBIOUS LANDING PARK IMPROVEMENTS On motion of Mr. Barber, seconded by Mr. McHale, the Board transferred $12,000 from the Midlothian District Improvement Fund to the Parks and Recreation Department for constructing an asphalt walkway at Robious Landing Park. Ayes: Daniel, Warren, Barber, Humphrey, and McHale. Nays: None. 8 .D.7 .h. FROM DALE DISTRICT TO THE POLICE DEPARTMENT FOR THE CHESTERFIELD TRIAD PROGRAM On motion of Mr. Barber, seconded by Mr. McHale, the Board transferred $2,000 from the Dale District Improvement Fund to the Police Department to support quality of life and crime reduction programs for senior citizens through the Chesterfield TRIAD Program. Ayes: Daniel, Warren, Barber, Humphrey, and McHale. Nays: None. 8.D.7.i. FROM DALE DISTRICT TO THE POLICE DEPARTMENT FOR PRODUCING, UPDATING AND DISTRIBUTING EDUCATIONAL MATERIALS FOR THE NEIGHBORHOOD WATCH PROGRAM On motion of Mr. Barber, seconded by Mr. McHale, the Board transferred $2,000 from the Dale District Improvement Fund to the Police Department for producing, updating and distributing educational materials for the County's Neighborhood Watch program. Ayes: Daniel, Warren, Barber, Humphrey, and McHale. Nays: None. 8 .D.7 .j. FROM MIDLOTHIAN DISTRICT TO THE TRANSPORTATION DEPARTMENT TO DESIGN THE ELECTRICAL SYSTEM FOR STREETLIGHTS IN PUBLIC RIGHT-OF-WAY IN BON AIR On motion of Mr. Barber, seconded by Mr. McHale, the Board transferred $500 from the Midlothian District Improvement Fund to the Transportation Department for designing the electrical system that will be used to install streetlights in the public right-of-way in Bon Air. Ayes: Daniel, Warren, Barber, Humphrey, and McHale. Nays: None. 99-631 7/28/99 8.D. 8. ACCEPTANCE OF PARCELS OF LAND 8.D.8.a. ADJACENT TO THE NORTH RIGHT OF WAY LINE OF FARN-HAM DRIVE FROM BONARCO ASSOCIATES On motion of Mr. Barber, seconded by Mr. McHale, the Board accepted, on behalf of the County, the conveyance of a parcel of land containing 4561 square feet (0.1047 acres) adjacent to the north right of way line of Farnham Drive from Bonarco Associates, and authorized the County Administrator to execute the necessary deed. (It is noted a copy of the plat is filed with the papers of this Board.) Ayes: Daniel, Warren, Barber, Humphrey, and McHale. Nays: None. 8.D.8.b. ADJACENT TO THE SOUTH RIGHT OF WAY LINE OF FARNHAM DRIVE FROM STONEHENGE/WOOD ASSOCIATES, L.C. On motion of Mr. Barber, seconded by Mr. McHale, the Board accepted, on behalf of the County, the conveyance of a parcel of land containing 10124 square feet (0.2324 acres) adjacent to the south right of way line of Farnham Drive from Stonehenge/Wood Associates, L.C., and authorized the County Administrator to execute the necessary deed. (It is noted a copy of the plat is filed with the papers of this Board.) Ayes: Daniel, Warren, Barber, Humphrey, and McHale. Nays: None. 8.D.8.c. ADJACENT TO AND EXTENDING NORTHWARDLY FROM THE NORTH RIGHT OF WAY LINE OF GENITO ROAD FROM RESERVOIR LAND ASSOCIATES On motion of Mr. Barber, seconded by Mr. McHale, the Board accepted, on behalf of the County, the conveyance of a parcel of land containing 0.546 acres adjacent to and extending northwardly from the north right of way line of Genito Road (State Route 604) from Reservoir Land Associates, and authorized the County Administrator to execute the necessary deed. (It is noted a copy of the plat is filed with the papers of this Board.) Ayes: Daniel, Warren, Barber, Humphrey, and McHale. Nays: None. 8.D.8.d. ALONG THE NORTH RIGHT OF WAY LINE OF REYMET ROAD FROM HIKO, INCORPORATED On motion of Mr. Barber, seconded by Mr. McHale, the Board accepted, on behalf of the County, the conveyance of a parcel of land containing 0.075 acres along the north right of way 99-632 7/28/99 line of Reymet Road (State Route 608) from Hiko, Incorporated, and authorized the County Administrator to execute the necessary deed. (It is noted a copy of the plat is filed with the papers of this Board.) Ayes: Daniel, Warren, Barber, Humphrey, and McHale. Nays: None. 8 D.8.e. ADJACENT TO AND EXTENDING NORTI{WESTWARDLY FROM THE NORTI{WEST RIGHT OF WAY LINE OF NASH ROAD FROM CHESTERFIELD LAND AlqD TIMBER CORPORATION On motion of Mr. Barber, seconded by Mr. McHale, the Board accepted, on behalf of the County, the conveyance of a parcel of land containing 3.375 acres adjacent to and extending northwestwardly from the northwest right of way line of Nash Road (State Route 636) from Chesterfield Land and Timber Corporation, and authorized the County Administrator to execute the necessary deed. (It is noted a copy of the plat is filed with the papers of this Board.) Ayes: Daniel, Warren, Barber, Humphrey, and McHale. Nays: None. 8.D.9. APPROVAL OF CONTRACT TO LEASE A SITE FOR THE EMERGENCY COMMUNICATIONS SYSTEM FROM SHOOSMIT~ BROTHERS, INCORPORATED On motion of Mr. Barber, seconded by Mr. McHale, the Board approved a contract to lease a tower site from Shoosmith Brothers, Incorporated for the County's Emergency Communications System and authorized the County Administrator to execute the contract and lease agreement. (It is noted a copy of the plat is filed with the papers of this Board.) Ayes: Daniel, Warren, Barber, Humphrey, and McHale. Nays: None. 8.D.10. APPROVAL OF LEASE AGREEMENTS FOR TOWER SITES FOR T~R EMERGENCY COMMUNICATION SYSTEM 8.D.10.a. AT DEFENSE SUPPLY CENTER RICHMOND On motion of Mr. Barber, seconded by Mr. McHale, the Board authorized the County Administrator to execute a lease agreement with the United States, Secretary of the Army, for a tower site for the County's Emergency Communication System at Defense Supply Center Richmond. Ayes: Daniel, Warren, Barber, Humphrey, and McHale. Nays: None. 99-633 7/28/99 8.D.10.b. AT THE BON AIR JUVENILE CORRECTIONAL FACILITY On motion of Mr. Barber, seconded by Mr. McHale, the Board authorized the County Administrator to execute a lease agreement with the Commonwealth of Virginia, Department of Juvenile Justice for a tower site for the County's Emergency Communications System. Ayes: Daniel, Warren, Barber, Humphrey, and McHale. Nays: None. 8.D.11. APPROPRIATION OF FUNDS AND AUTHORIZATION TO CREAT~ A PUBLIC HEALTH NURSE POSITION IN THE HEALT~ DEPARTMENT On motion of Mr. Barber, seconded by Mr. McHale, the Board appropriated $37,250 and created a Public Health Nurse position in the Health Department's FY2000 budget. (It is noted funding was included in the School Board Adopted FY2000 Budget to reimburse the County for the cost of this position.) Ayes: Daniel, Warren, Barber, Humphrey, and McHale. Nays: None. 8.D.12. APPROPRIATION OF FUNDS 8.D.12.a. FOR THE COALBORO ROAD PAVING PROJECT On motion of Mr. Barber, seconded by Mr. McHale, the Board appropriated an additional $350,000 from anticipated Virginia Department of Transportation reimbursements for the Coalboro Road Paving Project. Ayes: Daniel, Warren, Barber, Humphrey, and McHale. Nays: None. 8.D.12.b. FOR THE CENTRE STREET PROJECT On motion of Mr. Barber, seconded by Mr. McHale, the Board appropriated an additional $250,000 from anticipated Virginia Department of Transportation reimbursements for the Centre Street Project. Ayes: Daniel, Warren, Barber, Humphrey, and McHale. Nays: None. 8.D.12 .c. FOR CONSTRUCTION OF A WATER LINE TO SERVE IRONBRIDGE PARK On motion of Mr. Barber, seconded by Mr. McHale, the Board appropriated $60,000 from the Utilities Department Water Fund to Project #98-0084 for the construction of a water line to serve Ironbridge Park. Ayes: Daniel, Warren, Barber, Humphrey, and McHale. Nays: None. 7/28/99 99-634 8.D.13. AUTHORIZATION TO REQUEST COMMONWEALTH TRANSPORTATION BOARD TO APPROVE LIMITED ACCESS BREAK IN ROUTE 288 AT ROUTE 60 On motion of Mr. Barber, seconded by Mr. McHale, the Board adopted the following resolution: WHEREAS, Route 288 is under construction in Chesterfield County; WHEREAS, the construction of Route 288 is expected to relieve traffic congestion, help improve air quality and promote economic development; WHEREAS, the Route 288 Corridor Transportation Plan has been approved; Land Use and WHEREAS, the Plan recommends the property surrounding the Route 288/Route 60 interchange for Regional High Fashion Mall and Employment Center uses; WHEREAS, the development of the property surrounding the Route 288/Route 60 interchange in accordance with the Plan will generate significant volumes of traffic; WHEREAS, this traffic can only be accommodated with improved access to Route 288; efficiently WHEREAS, the improved access to Route 288 will help relieve future congestion on Route 60 in the area of the Route 288 interchange; WHEREAS, the improved access can be provided by construction of a collector/distributor system along Route 288; and WHEREAS, the design of Route 288 contemplates the construction of the collector/distributor system. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors hereby requests the Commonwealth Transportation Board (CTB) to approve the appropriate limited access breaks in Route 288 at Route 60 so that the collector/distributor system can be constructed in accordance with CTB policy. Ayes: Daniel, Warren, Barber, Humphrey, and McHale. Nays: None. 99-635 7/28/99 8.D.15. CONVEYANCE OF EASEMENTS 8.D.15.a. TO BELL-ATLANTIC VIRGINIA FOR INSTALLATION OF FACILITIES TO SERVICE HOLLYMEADE SUBDIVISION, SECTION A On motion of Mr. Barber, seconded by Mr. McHale, the Board authorized the Chairman of the Board of Supervisors and the County Administrator to execute an easement agreement with Bell Atlantic-Virginia, Incorporated to install facilities that will provide service to Hollymeade Subdivision, Section A. (It is noted a copy of the plat is filed with the papers of this Board.) Ayes: Daniel, Warren, Barber, Humphrey, and McHale. Nays: None. 8.D.15.b. TO VIRGINIA ELECTRIC AND POWER COMPANY FOR INSTALLATION OF UNDERGROUND CABLE FOR IRONBRIDGE PARK On motion of Mr. Barber, seconded by Mr. McHale, the Board authorized the Chairman of the Board of Supervisors and the County Administrator to execute an easement agreement with Virginia Electric and Power Company to install underground cable to provide power for the First Tee complex in Ironbridge Park. (It is noted a copy of the plat is filed with the papers of this Board.) Ayes: Daniel, Warren, Barber, Humphrey, and McHale. Nays: None. 8.D.16. AUTHORIZATION TO ACCEPT A DONATION FROM RICHMOND JAMES RIVER LIONS CLUB AND APPROPRIATION OF DISTRICT IMPROVEMENT FUNDS FOR PURCHASE OF A SECOND THERMAL IMAGING SYSTEM On motion of Mr. Barber, seconded by Mr. McHale, the Board accepted and appropriated a donation from the Richmond James River Lions Club, in the amount of $25,000, to purchase a thermal imaging system and appropriated $25,000 in District Improvement Funds ($5,000 from each district) to the Fire Department for a second thermal imaging system. Ayes: Daniel, Warren, Barber, Humphrey, and McHale. Nays: None. 8.D.17. AUTHORIZATION TO EXECUTE THE POLICE MUTUAL AID JOINT AVIATION AGREEMENT On motion of Mr. Barber, seconded by Mr. McHale, the Board authorized the County Administrator or his designee to execute 99-636 7/28/99 the Police Mutual Aid Joint Aviation Agreement on behalf of the County. Ayes: Daniel, Warren, Barber, Humphrey, and McHale. Nays: None. 8.D.18. AWARD OF CONTRACT TO BLUE RIDGE GENERAL INCORPORATED FOR PROCUREMENT AND INSTALLATION OF THE SNAIL BULLET TRAP FOR THE PUBLIC SAFETY SMALL ARMS TRAINING FACILITY On motion of Mr. Barber, seconded by Mr. McHale, the Board awarded a contract, in the amount of $471,339, to Blue Ridge General, Incorporated (A Virginia Class A Contractor) for the procurement and installation of the Snail Bullet Trap for the small arms facility at the Public Safety Training Center in Enon. Ayes: Daniel, Warren, Barber, Humphrey, and McHale. Nays: None. 8.D.20. APPROVAL OF UTILITY CONTRACTS 8.D.20.a. FOR ALEXANDRIA STATION On motion of Mr. Barber, seconded by Mr. McHale, the Board approved the following Utility Contract for Alexandria Station - Contract Number 98-0288, which includes the extension of 65 L.F. ± of eight inch and 565 L.F. ± of twelve inch offsite water lines and also includes 887 L.F. ± of offsite wastewater lines: Developer: Contractor: Contract Amount: Estimated Total - Total Estimated County Cost: Water (Offsite) Wastewater (Offsite) (Refund thru connections) Estimated Developer Cost Code: (Water - Offsite) (Wastewater - Offsite) District: Midlothian Weston, L.L.C. Excalibur Construction Corporation $63,357.50 $7,311.25 $9,401.08 $46,645.17 5B-572WO-E4D 5N-572VO-E4D (It is noted a copy of the plat is filed with papers of this Board.) Ayes: Daniel, Warren, Barber, Humphrey, and McHale. Nays: None. 8.D.20.b. FOR OLD ~UNDRED MILL, SECTION A On motion of Mr. Barber, seconded by Mr. McHale, the Board approved the following Utility Contract for Old Hundred mill, Section A - Contract Number 98-0412, which includes 811 L.F. ± 99-637 7/28/99 of twenty-one inch, 1,067 L.F. ± of eighteen inch, and 260 L.F. ± of fifteen inch oversized wastewater lines: Developer: Contractor: Contract Amount: Total Estimated County Cost: Wastewater <Oversizing) (Refund thru connections) Estimated Developer Cost Code: (Refund thru connections District: Matoaca H. W. Owens, Incorporated Castle Equipment Corporation Estimated Total - oversizing) $283,235.00 $16,500.25 $266,734.75 5N-572VO-E4C (It is noted a copy of the plat is filed with the papers of this Board.) Ayes: Daniel, Warren, Barber, Humphrey, and McHale. Nays: None. 8.D.21. APPROVAL OF WATER CONTRACT FOR OLD BEACH ROAD WATER LINE EXTENSION On motion of Mr. Barber, seconded by Mr. McHale, the Board approved the following Water Contract for 7710 Old Beach Road Water Line Extension to Apperson Property - Contract Number 98- 0257, which includes 225 L.F. ± of six inch offsite water lines: Developer: J. Ruffin Apperson Contractor: Coastal Utilities, Incorporated Contract Amount: Estimated Total - Total Estimated County Cost: Water (Offsite) (Refund thru connections) Estimated Developer Cost Code: (Refund thru connections District: Matoaca $6,300.00 $1,425.60 $4,874.40 5B-572WO-E4D (It is noted a copy of the plat is filed with the papers of this Board.) Ayes: Daniel, Warren, Barber, Humphrey, and McHale. Nays: None. 8.D.22. REQUESTS FOR PERMISSION 8 .D.22 .a. ALLEN L. KIDD AND MARGARET C. KIDD TO INSTALL A SEWER SERVICE FOR A PROPOSED RESIDENCE ON NORTH ARCH ROAD On motion of Mr. Barber, seconded by Mr. McHale, the Board approved a request from Allen L. Kidd and Margaret C. Kidd to extend a private sewer service to serve a proposed residence at 222 North Arch Road, subject to the execution and recordation of an agreement acceptable to the County Attorney. (It is 7/28/99 99-638 noted a copy of the plat is filed with the papers of this Board.) Ayes: Daniel, Warren, Barber, Humphrey, and McHale. Nays: None. 8 .D.22 .b, GLEN ROY CORPORATION AlqD TUCKAHOE CARDINAL CORPORATION FOR A CONCRETE SPILLWAY AND DAM TO ENCROACH WITHIN A PROPOSED SIXTEEN FOOT SEWER EASEMENT On motion of Mr. Barber, seconded by Mr. McHale, the Board approved a request from Glen Roy Corporation and Tuckahoe Cardinal Corporation for a concrete spillway and dam to encroach within a sixteen foot sewer easement, subject to the execution of a license agreement. (It is noted a copy of the plat is filed with the papers of this Board.) Ayes: Daniel, Warren, Barber, Humphrey, and McHale. Nays: None. 8.D.22 .c. ROY R. JESSEE FOR A FENCE TO ENCROACH WITHIN A TWENTY-FIVE FOOT AND VARIABLE WIDTH DRAINAGE AND UTILITY EASEMENT On motion of Mr. Barber, seconded by Mr. McHale, the Board approved a request from Roy R. Jessee for a fence to encroach within a twenty-five foot and variable width drainage and utility easement, subject to the execution of a license agreement. (It is noted a copy of the plat is filed with the papers of this Board.) Ayes: Daniel, Warren, Barber, Humphrey, and McHale. Nays: None. 8.D.22.d. BELL ATLANTIC-VIRGINIA, INCORPORATED TO INSTALL COMMUNICATIONS FACILITIES ON COUNTY PROPERTY TO SERVE HOLLYMEADE, SECTION A On motion of Mr. Barber, seconded by Mr. McHale, the Board approved a request from Bell Atlantic-Virginia, Incorporated to install communications facilities on County property to provide service to Hollymeade, Section A, subject to the execution of a license agreement. (It is noted a copy of the plat is filed with the papers of this Board.) Ayes: Daniel, Warren, Barber, Humphrey, and McHale. Nays: None. 99-639 7/28/99 8.D.23. AUTHORIZATION TO AID BAYHILL DEVELOPMENT CORPORATION IN THE ACQUISITION OF EASEMENTS On motion of Mr. Barber, seconded by Mr. McHale, the Board authorized the Right of Way staff to aid Bayhill Development Corporation in the acquisition of twenty foot sewer and adjacent temporary construction easements across the properties of Steve E. and Diane B. Sears and Robert M. and July W. Brown, subject to the execution of a contract agreeing to pay for all costs. (It is noted a copy of the plat is filed with the papers of this Board.) Ayes: Daniel, Warren, Barber, Humphrey, and McHale. Nays: None. 8 .D.24. 8 .D.24 .a. APPROVAL OF REQUESTS TO QUITCLAIM A PORTION OF AN EXISTING DRAINAGE EASEMENT ACROSS PROPERTY OF THE D-NITED STATES POSTAL SERVICE On motion of Mr. Barber, seconded by Mr. McHale, the Board authorized the Chairman of the Board of Supervisors and the County Administrator to execute a quitclaim deed to vacate a portion of an existing drainage easement across the property of the United States Postal Service. (It is noted a copy of the plat is filed with the papers of this Board.) Ayes: Daniel, Warren, Barber, Humphrey, and McHale. Nays: None. 8.D.24.b. A PORTION OF A SIXTEEN FOOT DRAINAGE EASEMENT ACROSS THE PROPERTY OF THE TRUSTEES OF BON AIR BAPTIST CHURCH On motion of Mr. Barber, seconded by Mr. McHale, the Board authorized the Chairman of the Board of Supervisors and the County Administrator to execute a quitclaim deed to vacate a portion of a sixteen foot drainage easement (public) across the property of Trustees of Bon Air Baptist Church of Bon Air, Virginia. (It is noted a copy of the plat is filed with the papers of this Board.) Ayes: Daniel, Warren, Barber, Humphrey, and McHale. Nays: None. 8.D.25. AUTHORIZATION TO EXERCISE EMINENT DOMAIN 8 .D.25.a. FOR ACQUISITION OF EASEMENTS FOR THE RUFFIN MILL WATERLINE PROJECT On motion of Mr. Barber, seconded by Mr. McHale, the Board authorized the County Attorney to proceed with eminent domain for the acquisition of a variable width water easement and a ten foot temporary construction easement across the property of 99-640 7/28/99 Steven Minor and Emily Minor or their heirs. (It is noted a copy of the plat is filed with the papers of this Board.) Ayes: Daniel, Warren, Barber, Humphrey, and McHale. Nays: None. 8.D.25.b. APPROVAL TO PURCHASE RIGHT OF WAY FOR IMPROVEMENTS TO SALEM CHURCH ROAD 8.D.25.b.1. FROM BERNARD E. BIXLER AND LUCILLE L. BIXLER On motion of Mr. Barber, seconded by Mr. McHale, the Board approved the purchase of 0.063 acres of right of way and a five foot temporary construction easement from Bernard E. Bixler and Lucille L. Bixler for improvements to Salem Church Road in conjunction with the development of Hollymeade Subdivision and authorized the County Administrator to execute the deed. (It is noted a copy of the plat is filed with the papers of this Board.) Ayes: Daniel, Warren, Barber, Humphrey, and McHale. Nays: None. 8.D.25.b.2. FROM LAURA L. DAVIS On motion of Mr. Barber, seconded by Mr. McHale, the Board approved the purchase of 0.01 acres of right of way and a five foot temporary construction easement from Laura L. Davis for improvements to Salem Church Road in conjunction with the development of Hollymeade Subdivision and authorized the County Administrator to execute the deed. (It is noted a copy of the plat is filed with the papers of this Board.) Ayes: Daniel, Warren, Barber, Humphrey, and McHale. Nays: None. 8.D.26. AWARD OF CONSTRUCTION CONTRACTS 8.D.26.a. FOR FALLING CREEK WASTEWATER TREATMRNT PLANT OUTFALL PIPE CATHODIC PROTECTION On motion of Mr. Barber, seconded by Mr. McHale, the Board awarded a construction contract, in the amount of $32,150.00, to Corrpro Corporation for County Project Number 90-0129, Falling Creek Wastewater Treatment Plant Outfall Pipe Cathodic Protection, and authorized the County Administrator to execute the necessary construction contract documents. Ayes: Daniel, Warren, Barber, Humphrey, and McHale. Nays: None. 99-641 7/28/99 8.D.26.b. FOR BUFORD ROAD WATER LINE REHABILITATION On motion of Mr. Barber, seconded by Mr. McHale, the Board awarded a construction contract, in the amount of $235,827.00, to G. L. Howard, Incorporated for County Project Number 96- 0171R, Buford Road Water Line Rehabilitation, and authorized the County Administrator to execute the necessary documents. Ayes: Daniel, Warren, Barber, Humphrey, and McHale. Nays: None. 8.D.26.c. FOR RUFFIN MILL WATER MAIN EXTENSION PHASE II On motion of Mr. Barber, seconded by Mr. McHale, the Board awarded a construction contract, in the amount of $1,434,268.00, to Infracorps of Virginia, Incorporated for County Project Number 95-0116, Ruffin Mill Water Main Extension Phase II, and authorized the County Administrator to execute the necessary documents. (It is noted a copy of the vicinity sketch is filed with the papers of this Board.) Ayes: Daniel, Warren, Barber, Humphrey, and McHale. Nays: None. 8.D.26.d. FOR PROVIDENCE ROAD DRAINAGE PROJECT On motion of Mr. Barber, seconded by Mr. McHale, the Board awarded a construction contract, in the amount of $89,700, to Richard L. Crowder Construction for the Providence Road Drainage Project and authorized the County Administrator to execute the necessary documents. (It is noted a copy of the plat is filed with the papers of this Board.) Ayes: Daniel, Warren, Barber, Humphrey, and McHale. Nays: None. 8.D.27. AUTHORIZATION FOR COUNTY ADMINISTRATOR TO EXECUTE ADMINISTRATIVE SERVICES AGREEMENT WITH VIRGINIA HOUSING DEVELOPMENT AUTHORITY (VHDA) On motion of Mr. Barber, seconded by Mr. McHale, the Board authorized the County Administrator to execute an administrative services agreement with Virginia Housing Development Authority (VHDA) for the administration of Section 8 Rental Certificate and Rental Voucher, and Moderate Rehabilitation Assistance Payment program by the Department of Social Services. Ayes: Daniel, Warren, Barber, Humphrey, and McHale. Nays: None. 99-642 7/28/99 8 .D.28. CANCELLATION OF SEPTEMBER 22, 1999 MEETING OF THE BOARD OF SUPERVISORS On motion of Mr. Barber, seconded by Mr. canceled the September 22, 1999 meeting Supervisors. McHale, the Board of the Board of Ayes: Daniel, Warren, Barber, Humphrey, and McHale. Nays: None. The following Consent Item was pulled for discussion: 8.D.19. AUTHORIZATION FOR THE COUNTY ADMINISTRATOR TO EXECUTE A NON-DISTURBANCE AGREEMENT WITH WACHOVIA BANK RELATED TO FINANCING OF DOMINION AVIATION SERVICES' CORPORATE HANGAR AT THE CHESTERFIELD COUNTY AIRPORT Mr. McHale questioned the reason for the requested action. Mr. Micas stated that, under the County's agreement with Dominion Aviation Services, Dominion was obligated to build an additional corporate hangar for Heilig Myers. He further stated that, when the hangar was built, Dominion financed it through their own funds and now wishes to convert it to long term financing with a commercial bank. He stated that it is typical for commercial banks to require that the Lessor agree to a non-disturbance in the event of default and noted that the Board has granted such agreements in the past. On motion of Mr. Barber, seconded by Mr. Warren, the Board authorized the County Administrator to execute a non- disturbance agreement, in a form approved by the County Attorney, with Wachovia Bank related to financing of Dominion Aviation Services' Corporate Hangar at the Chesterfield County Airport. Ayes: Daniel, Warren, Barber, Humphrey, and McHale. Nays: None. 9. HEARINGS OF CITIZENS ON UNSCHEDULED MATTERS OR CLAIMS There were no hearings of citizens on unscheduled matters or claims at this time. 10. REPORTS Mrs. Humphrey stated that she was pleased to see the list of Matoaca District roads being added to the State Secondary Road System. No action was taken relative to the reports. 99-643 7/28/99 11. DINNER On motion of Mr. Barber, seconded by Mr. McHale, the Board recessed to the Administration Building, Room 502 for dinner. Ayes: Daniel, Warren, Barber, Humphrey, and McHale. Nays: None. Reconvening: 12. INVOCATION Mr. Don Kappel gave the invocation. 13. PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA Rear Admiral Daniel Stone led the Pledge of Allegiance to the Flag of the United States of America. 14. RESOLUTIONS AND SPECIAL RECOGNITIONS 14.A. RECOGNIZING THE IMPLEMENTOR$ OF THE MEADOWBROOK AREA COM/dUNITY INITIATIVE Mr. Jacobson introduced twenty-two implementors of the Meadowbrook Area Community Initiative including Ms. Beth Davis, Dale District School Board representative; Mr. Kelly Miller, Dale District Planning Commissioner; and Mr. Charles Hudson, President of the Meadowbrook Area Community Council. On motion of the Board, the following resolution was adopted: WHEREAS, in February of 1997, the Board of Supervisors adopted the Meadowbrook Area Community Initiative as a component of the Central Area Plan; and WHEREAS, the main goals of the Meadowbrook Area Community Initiative are to create a sense of community; build neighborhood self-sufficiency; ensure the delivery of County services in a coordinated and focused manner; and build partnership among residents, businesses and the County; and WHEREAS, the Dale District School Board Member, Beth Davis and the Dale District Planning Commissioner, Kelly Miller have offered energetic and enthusiastic support to the community in its efforts to achieve the Community Initiative's goals; and WHEREAS, Meadowbrook Area Community residents, business people, realtors, County employees and School Board employees have formed a partnership that is committed to actively and positively maintaining a high quality of life in the 7/28/99 99-644 Meadowbrook Area Community; and WHEREAS, through the efforts of the Community Initiative Partnership, a great many proactive projects have been successfully undertaken, including, among others, the following: The streetscape beautification project on Hopkins Road and Meadowdale Boulevard that includes tree plantings, sidewalks and decorative streetlights thus providing a sense of community; The development of several marketing products highlighting the great quality of life in the Meadowbrook Area; The pilot project: Neighbor to Neighbor, a self-inspection property maintenance program using community volunteers to maintain healthy neighborhoods; A folder providing information on the five elementary schools: Hopkins; Falling Creek; Beulah; Bensley; and Hening; the middle school: Falling Creek; and, the high school: Meadowbrook; that provide the Meadowbrook Area children an excellent educational opportunity; and, The annual community Fall Festival that will take place this year on Saturday, October 23, 1999. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors publicly recognizes that the Meadowbrook Area Community Initiative Partnership has, through hard work and positive, proactive actions, achieved the goals of the Meadowbrook Area Community Initiative as outlined in the Central Area Plan and in doing so, has greatly contributed to the quality of life in the Meadowbrook Area Community and Chesterfield County. Ayes: Daniel, Warren, Barber, Humphrey, and McHale. Nays: None. Mr. Daniel presented the executed resolution to Mr. Hudson, accompanied by twenty-one implementors of the Meadowbrook Area Community Initiative Partnership, and expressed appreciation for their efforts towards maintaining a high quality of life in the Meadowbrook Area Community. Mr. Hudson, accompanied by his wife, expressed appreciation to the Board for the recognition and also to the implementors of the Initiative for their support. He presented Ms. Davis and Mr. Miller, as well as each school and business leader, with a framed copy of the Initiative's logo and community value, "Family Traditions are Made Here" Ms. Davis displayed the brochure, "Make It Meadowbrook," that will be available in all of the Meadowbrook area schools. 99-645 7/28/99 Mr. Miller stated that the partnership was a "labor of love" to make for a better community in Meadowbrook and that he feels privileged to be a part of it. 14.B. RECOGNIZING HEALTH CENTER COMMISSION MEMBERS 14.B.1. MS. LIN-DA SHAW, REPRESENTING THE COUNTY AT LARGE Mr. Hammer introduced Ms. Linda Shaw who was present to receive the resolution. On motion of the Board, the following resolution was adopted: WHEREAS, Ms. Linda F. Shaw served as a volunteer member of the Chesterfield County Health Center Commission from February 1993 through June 1999, representing the County at large with an unselfish quality and energy that is to be admired by all; and WHEREAS, Ms. Shaw brought to the Commission extensive experience in health care management which includes Executive Director of United Behavioral Systems; Director for Blue Cross/Blue Shield of Virginia; and Administrator for Qual Choice; Charlottesville, Virginia; and WHEREAS, during Ms. Shaw's tenure as a member of the Health Center Commission Transition Committee, she investigated such issues as maintaining high quality health care; employee benefits; and support services; and assisted in leading Lucy Corr Nursing Home through a successful transition from a department of Chesterfield County to an independent Health Center Commission; and WHEREAS, Ms. Shaw participated as a member of the Nursing Home's New Building Change Order Committee, Benefit and Compensation Sub-Committee and Policy Committee where she rendered considerable knowledge and expertise; and WHEREAS, Ms. Shaw exhibited a caring attitude for Lucy Corr Nursing Home residents, employees, family members and citizens of the community, by carefully considering the votes she cast and/or decisions rendered and promoted a cooperative and caring environment for those we serve; and WHEREAS, due to the magnitude of Ms. Shaw's dedication, loyalty and involvement, credit has been brought not only upon herself, but also to Chesterfield County, the Chesterfield Health Center Commission and Lucy Corr Village. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors publicly recognizes the outstanding contributions of Ms. Linda F. Shaw and extends, on behalf of its members, the Health Center Commission, Lucy Corr Village and the citizens of Chesterfield County, their appreciation for her service and dedication to improving the quality of life of those we serve. 7/28/99 99-646 AND, BE IT FURTHER RESOLVED, that a copy of this resolution be presented to Ms. Shaw and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. Ayes: Daniel, Warren, Barber, Humphrey, and McHale. Nays: None. Mr. Daniel presented the executed resolution to Ms. Shaw and expressed appreciation for her service. Ms. Shaw expressed appreciation to the recognition. Board for the 14.B.2. MR. FRA$IER BRICKHOUSE, FIRST REPRESENTING MATOACA DISTRICT, LATER REPRESENTING THE COUNTY AT LARGE Mr. Hammer introduced Mr. Frasier Brickhouse who was present to receive the resolution. On motion of the Board, the following resolution was adopted: WHEREAS, Mr. Frasier W. Brickhouse served as a volunteer member of the Chesterfield County Health Center Commission from February 1993 through June 1999, first as a representative of the Matoaca District and later serving the County at large with an unselfish quality and energy that is to be admired by all; and WHEREAS, Mr. Brickhouse brought to the Commission extensive experience in financial management which includes Instructor, Northampton County High School; Analyst, Standard Oil Company; and Dean, School of Business, Virginia State University; and WHEREAS, during his tenure with the Health Center Commission, Mr. Brickhouse participated as a member of the Nursing Home's Budget Committee and Marketing Committee where he shared his considerable knowledge and expertise; and WHEREAS, Mr. Brickhouse carefully considered the votes he cast and/or decisions rendered, and promoted quality service in a cost effective manner to those we serve; and WHEREAS, due to the magnitude of Mr. Brickhouse's dedication and loyalty, credit has been brought not only upon himself, but also to Chesterfield County, the Chesterfield Health Center Commission and Lucy Corr Village. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors publicly recognizes the outstanding contributions of Mr. Frasier W. Brickhouse and extends, on behalf of its members, the Health Center Commission, Lucy Corr Village and the citizens of Chesterfield County, their appreciation for his service and commitment to improving the quality of life of those we serve. 99-647 7/28/99 AND, BE IT FURTHER RESOLVED, that a copy of this resolution be presented to Mr. Brickhouse and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. Ayes: Daniel, Warren, Barber, Humphrey, and McHale. Nays: None. Mr. Daniel presented the executed resolution to Mr. Brickhouse and expressed appreciation for his service. Mr. Brickhouse expressed appreciation to the Board for the recognition and the opportunity to serve on the Health Center Commission. 14,C. RECOGNIZING REAR ADMIRAL DANIEL H. STONE, DEFENSE SUPPLY CENTER RICHMOND Mr. Kappel introduced Rear Admiral Daniel Stone who was present to receive the resolution. On motion of the Board, the following resolution was adopted: WHEREAS, Rear Admiral Daniel H. Stone was commissioned an ensign in the United States Navy in 1971; and WHEREAS, Rear Admiral Stone has had a distinguished and illustrious career aboard ships of various types and in a wide variety of shore assignments; and WHEREAS, these assignments have included, most recently, command of the Defense Supply Center Richmond; and WHEREAS, Rear Admiral Stone's decorations include the Legion of Merit with Gold Star, the Navy Meritorious Service Medal with three gold stars and various personal and command awards; and WHEREAS, Rear Admiral Stone's service to the nation has been a source of pride to Chesterfield County and the Metropolitan Richmond Area; and WHEREAS, Rear Admiral Stone will be leaving Defense Supply Center Richmond in August 1999 to assume command of the Defense Logistics Support Command, Defense Logistics Agency at Fort Belvoir, Virginia; and WHEREAS, it is fitting that we recognize Rear Admiral Stone's exemplary service and extend to him and his wife, Donna, our best wishes as they leave Chesterfield County. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors publicly recognizes Rear Admiral 99-648 71z8t99 Daniel H. Stone and wishes him continued success and "fair winds and following seas" at his new post. Ayes: Daniel, Warren, Barber, Humphrey, and McHale. Nays: None. Mr. Daniel presented the executed resolution to Rear Admiral Stone, accompanied by his wife, and wished him success in his new assignment. Rear Admiral Stone expressed appreciation to the Board for the recognition and also to County Administration for their support of the Defense Supply Center Richmond. 14.D. RECOGNIZING BOY SCOUTS UPON ATTAINING RANK OF EAGLE SCOUT 14.D.1. DONALD J. YOUNG, BERMIIDA DISTRICT On motion of the Board, the following resolution was adopted: WHEREAS, the Boy Scouts of America was incorporated by Mr. William D. Boyce on February 8, 1910; and WHEREAS, the Boy Scouts of America was founded to promote citizenship training, personal development, and fitness of individuals; and WHEREAS, after earning at least twenty-one merit badges in a wide variety of fields, serving in a leadership position in a troop, carrying out a service project beneficial to his community, being active in the troop, demonstrating Scout spirit, and living up to the Scout Oath and Law; and WHEREAS, Mr. Donald J. Young, Troop 880, sponsored by Beulah United Methodist Church, has accomplished those high standards of commitment and has reached the long-sought goal of Eagle Scout which is received by less than two percent of those individuals entering the Scouting movement; and WHEREAS, growing through his experiences in Scouting, learning the lessons of responsible citizenship, and priding himself on the great accomplishments of his Country, Donald is indeed a member of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors hereby extends its congratulations to Mr. Donald J. Young and acknowledges the good fortune of the County to have such an outstanding young man as one of its citizens. Ayes: Daniel, Warren, Barber, Humphrey, and McHale. Nays: None. Mr. McHale presented the executed resolution and patch to Mr. Young, accompanied by members of his family, congratulated him 7/28/99 99-649 on his outstanding achievements, and wished him well in his future endeavors. Mr. Young expressed appreciation to the recognition and also to his parents, God, fellow scouts for their support. Board for the Scoutmaster and 14.D.2. DOUGLAS ALAN DONOVAN, BERMUDA DISTRICT On motion of the Board, the following resolution was adopted: WHEREAS, the Boy Scouts of America was incorporated by Mr. William D. Boyce on February 8, 1910; and WHEREAS, the Boy Scouts of America was founded to promote citizenship training, personal development, and fitness of individuals; and WHEREAS, after earning at least twenty-one merit badges in a wide variety of fields, serving in a leadership position in a troop, carrying out a service project beneficial to his community, being active in the troop, demonstrating Scout spirit, and living up to the Scout Oath and Law; and WHEREAS, Mr. Douglas Alan Donovan, Troop 922, sponsored by Bermuda Hundred United Methodist Church, has accomplished those high standards of commitment and has reached the long-sought goal of Eagle Scout which is received by less than two percent of those individuals entering the Scouting movement; and WHEREAS, growing through his experiences in Scouting, learning the lessons of responsible citizenship, and priding himself on the great accomplishments of his Country, Douglas is indeed a member of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors hereby extends its congratulations to Mr. Douglas Alan Donovan and acknowledges the good fortune of the County to have such an outstanding young man as one of its citizens. Ayes: Daniel, Warren, Barber, Humphrey, and McHale. Nays: None. Mr. McHale presented the executed resolution and patch to Mr. Donovan, accompanied by members of his family, congratulated him on his outstanding achievements, and wished him well in his future endeavors. Mr. Donovan expressed appreciation to the Board for the recognition and also to his parents, God, and Bermuda Hundred United Methodist Church for their support. 99-650 7/z8/99 14.D.3. JOSHUA PRESTON MULFORD, MATOACA DISTRICT On motion of the Board, the following resolution was adopted: WHEREAS, the Boy Scouts of America was incorporated by Mr. William D. Boyce on February 8, 1910; and WHEREAS, the Boy Scouts of America was founded to promote citizenship training, personal development, and fitness of individuals; and WHEREAS, after earning at least twenty-one merit badges in a wide variety of fields, serving in a leadership position in a troop, carrying out a service project beneficial to his community, being active in the troop, demonstrating Scout spirit, and living up to the Scout Oath and Law; and WHEREAS, Mr. Joshua Preston Mulford, Troop 800, sponsored by Bethel Baptist Church, has accomplished those high standards of commitment and has reached the long-sought goal of Eagle Scout which is received by less than two percent of those individuals entering the Scouting movement; and WHEREAS, growing through his experiences in Scouting, learning the lessons of responsible citizenship, and priding himself on the great accomplishments of his Country, Josh is indeed a member of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors hereby extends its congratulations to Mr. Joshua Preston Mulford and acknowledges the good fortune of the County to have such an outstanding young man as one of its citizens. Ayes: Daniel, Warren, Barber, Humphrey, and McHale. Nays: None. Mrs. Humphrey presented the executed resolution and patch to Mr. Mulford, accompanied by members of his family, congratulated him on his outstanding achievements, and wished him well in his future endeavors. Mr. Mulford expressed appreciation to the Board for the recognition and also to God, his family and Scoutmaster for their support. 14.D.4. M. RYAN TRAYLOR, MATOACA DISTRICT On motion of the Board, the following resolution was adopted: WHEREAS, the Boy Scouts of America was incorporated by Mr. William D. Boyce on February 8, 1910; and 99-651 7/28/99 WHEREAS, the Boy Scouts of America was founded to promote citizenship training, personal development, and fitness of individuals; and WHEREAS, after earning at least twenty-one merit badges in a wide variety of fields, serving in a leadership position in a troop, carrying out a service project beneficial to his community, being active in the troop, demonstrating Scout spirit, and living up to the Scout Oath and Law; and WHEREAS, Mr. M. Ryan Traylor, Troop 806, sponsored by Saint Matthias' Episcopal Church, has accomplished those high standards of commitment and has reached the long-sought goal of Eagle Scout which is received by less than two percent of those individuals entering the Scouting movement; and WHEREAS, growing through his experiences in Scouting, learning the lessons of responsible citizenship, and priding himself on the great accomplishments of his Country, Ryan is indeed a member of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors hereby extends its congratulations to Mr. M. Ryan Traylor and acknowledges the good fortune of the County to have such an outstanding young man as one of its citizens. Ayes: Daniel, Warren, Barber, Humphrey, and McHale. Nays: None. Mrs. Humphrey presented the executed resolution and patch to Mr. Traylor, accompanied by members of his family, congratulated him on his outstanding achievements, and wished him well in his future endeavors. Mr. Traylor expressed appreciation to the Board for the recognition and also to his parents, God and the members of his troop for their support. 14 D.5. CHARLES ANDREW ~ANDY" MASON, MIDLOTHIAN DISTRICT On motion of the Board, the following resolution was adopted: WHEREAS, the Boy Scouts of America was incorporated by Mr. William D. Boyce on February 8, 1910; and WHEREAS, the Boy Scouts of America was founded to promote citizenship training, personal development, and fitness of individuals; and WHEREAS, after earning at least twenty-one merit badges in a wide variety of fields, serving in a leadership position in a troop, carrying out a service project beneficial to his community, being active in the troop, demonstrating Scout 99-652 7/28/99 spirit, and living up to the Scout Oath and Law; and WHEREAS, Mr. Charles Andrew Mason, Troop 800, sponsored by Bethel Baptist Church, has accomplished those high standards of commitment and has reached the long-sought goal of Eagle Scout which is received by less than two percent of those individuals entering the Scouting movement; and WHEREAS, growing through his experiences in Scouting, learning the lessons of responsible citizenship, and priding himself on the great accomplishments of his Country, Andy is indeed a member of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors hereby extends its congratulations to Mr. Charles Andrew Mason and acknowledges the good fortune of the County to have such an outstanding young man as one of its citizens. Ayes: Daniel, Warren, Barber, Humphrey, and McHale. Nays: None. Mr. Barber presented the executed resolution and patch to Mr. Mason, accompanied by members of his family, congratulated him on his outstanding achievements, and wished him well in his future endeavors. Mr. Mason expressed appreciation to the Board for the recognition and also to the businesses who helped with his Eagle project, his parents and Scoutmaster for his support. 14.D.6. ADAM JAMES BARKER, MIDLOTHIAN DISTRICT On motion of the Board, the following resolution was adopted: WHEREAS, the Boy Scouts of America was incorporated by Mr. William D. Boyce on February 8, 1910; and WHEREAS, the Boy Scouts of America was founded to promote citizenship training, personal development, and fitness of individuals; and WHEREAS, after earning at least twenty-one merit badges in a wide variety of fields, serving in a leadership position in a troop, carrying out a service project beneficial to his community, being active in the troop, demonstrating Scout spirit, and living up to the Scout Oath and Law; and WHEREAS, Mr. Adam James Barker, Troop 800, sponsored by Bethel Baptist Church, has accomplished those high standards of commitment and has reached the long-sought goal of Eagle Scout which is received by less than two percent of those individuals entering the Scouting movement; and 99-653 7/28/99 WHEREAS, growing through his experiences in Scouting, learning the lessons of responsible citizenship, and priding himself on the great accomplishments of his Country, Adam is indeed a member of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors hereby extends its congratulations to Mr. Adam James Barker and acknowledges the good fortune of the County to have such an outstanding young man as one of its citizens. Ayes: Daniel, Warren, Barber, Humphrey, and McHale. Nays: None. Mr. Barber presented the executed resolution and patch to Mr. Barker, accompanied by members of his family, congratulated him on his outstanding achievements, and wished him well in his future endeavors. Mr. Barker expressed appreciation recognition and also to his parents, scouts for their support. to the Board for the Scoutmaster and fellow 14.D.7. JONATHAN R. PAVLIK, MIDLOTHIAN DISTRICT On motion of the Board, the following resolution was adopted: WHEREAS, the Boy Scouts of America was incorporated by Mr. William D. Boyce on February 8, 1910; and WHEREAS, the Boy Scouts of America was founded to promote citizenship training, personal development, and fitness of individuals; and WHEREAS, after earning at least twenty-one merit badges in a wide variety of fields, serving in a leadership position in a troop, carrying out a service project beneficial to his community, being active in the troop, demonstrating Scout spirit, and living up to the Scout Oath and Law; and WHEREAS, Mr. Jonathan R. Pavlik, Troop 829, sponsored by Saint Matthias' Episcopal Church, has accomplished those high standards of commitment and has reached the long-sought goal of Eagle Scout which is received by less than two percent of those individuals entering the Scouting movement; and WHEREAS, growing through his experiences in Scouting, learning the lessons of responsible citizenship, and priding himself on the great accomplishments of his Country, Jonathan is indeed a member of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors hereby extends its congratulations 99-654 ?/28/99 to Mr. Jonathan R. Pavlik and acknowledges the good fortune of the County to have such an outstanding young man as one of its citizens. Ayes: Daniel, Warren, Barber, Humphrey, and McHale. Nays: None. Mr. Barber presented the executed resolution and patch to Mr. Pavlik, accompanied by members of his family, congratulated him on his outstanding achievements, and wished him well in his future endeavors. Mr. Pavlik expressed appreciation recognition and also to his parents, scouts for their support. to the Board for the Scoutmaster and fellow 15. REQUESTS FOR MOBILE HOME PERMITS AND REZONING PLACED ON THE CONSENT AGENDA TO BE HEARD IN THE FOLLOWING ORDER: - WITHDRAWALS/DEFERRALS - CASES W-HERE THE APPLICANT ACCEPTS THE RECOMMENDATION AND THERE IS NO OPPOSITION - CASES WHERE THE APPLICANT DOES NOT ACCEPT THE RECOMMENDATION AND/OR THERE IS PUBLIC OPPOSITION WILL BE HEARD AT SECTION 17 Mr. Jacobson introduced new staff members Ms. Jane Peterson and Mr. Doug Miles, who will be a part of the zoning case review team. 99SR0301 In Bermuda Magisterial District, RICHARD A. MOORE requested renewal of Mobile Home Permit 91SR0167 and amendment of zoning district map to park a mobile home in a Residential (R-7) District. The density of this proposal is approximately 2.26 units per acre. The Comprehensive Plan suggests the property is appropriate for residential use of 7.01 or more units per acre. This property fronts the south line of Dwight Avenue, approximately 300 feet east of Jefferson Davis Highway and is better known as 2527 Dwight Avenue. Tax ID 792-676-3347 (Sheet 18) . Mr. Jacobson presented a summary of Case 99SR0301 and stated that staff recommends approval for seven years, subject to conditions. Mr. Richard Moore stated that the recommendation is acceptable. There was no opposition present. After brief discussion, on motion of Mr. McHale, seconded by Mrs. Humphrey, the Board approved Case 99SR0301 for seven (7) years, subject to the following conditions: The applicant shall be the owner and occupant of the mobile home. 99-655 7/28/99 o No lot or parcel may be rented or leased for use as a mobile home site, nor shall any mobile home be used for rental property. Only one (1) mobile home shall be permitted to be parked on an individual lot or parcel. o The minimum lot size, yard setbacks, required front yard, and other zoning requirements of the applicable zoning district shall be complied with, except that no mobile home shall be located closer than twenty (20) feet to any existing residence. No additional permanent-type living space may be added onto a mobile home. Ail mobile homes shall be skirted but shall not be placed on a permanent foundation. o Where public (County) water and/or sewer are available, they shall be used. o Upon being granted a Mobile Home Permit, the applicant shall then obtain the necessary permits from the office of Building Inspections. This shall be done prior to the installation or relocation of the mobile home. 0 Any violation of the above conditions shall be grounds for revocation of the Mobile Home Permit. Ayes: Daniel, Warren, Barber, Humphrey, and McHale. Nays: None. 99SN0194 (Amended) In Matoaca Magisterial District, DAVID GREGORY, TRITON PCS, INC. AND JOHN BRENKUS, TRITON PCS, INC. requested Conditional Use Planned Development and amendment of zoning district map to permit a communications tower with height exception in an Agricultural (A) District. A 199 foot communications tower is planned. The density of such amendment will be controlled by zoning conditions or Ordinance standards. The Comprehensive Plan suggests the property is appropriate for residential use of 2.2 units per acre or less. This request lies on 49.8 acres fronting approximately 150 feet on the north line of Woolridge Road, approximately 2,250 feet northeast of Otterdale Road. Tax ID 709-677-3264, 709-676-6590 and 9324 and 709-678-5743 (Sheet 19). Mr. Jacobson stated that, due to failure to notify some of the adjacent property owners, staff requests that the Case be remanded to the Planning Commission. He further stated that, if Mrs. Humphrey concurs, the Case will be double advertised to allow the Board to consider it on August 25, 1999. Mrs. Humphrey requested that the letter adjoining property owners and stated that double advertising of the Case. be sent to the she concurs with 99-656 7/28/99 There was no opposition to the remand of Case 99SN0194 to the Planning Commission. After brief discussion, on motion of Mrs. Humphrey, seconded by Mr. Warren, the Board remanded Case 99SN0194 to the Planning Commission. Ayes: Daniel, Warren, Barber, Humphrey, and McHale. Nays: None. 98SN0157 (Amended) In Clover Hill Magisterial District, RUDOLPH CONSTRUCTION CO. requested rezoning and amendment of zoning district map from Agricultural (A) and Residential (R-7) to Residential (R-12) . A single family residential subdivision with a minimum lot size of 15,000 square feet is planned. Residential use of up to 3.63 units per acre is permitted in a Residential (R-12) District. The applicant has agreed to limit development to a maximum of thirteen (13) lots, yielding a density of 1.9 units per acre. The Comprehensive Plan suggests the property is appropriate for residential use of 1.51 to 4.0 units per acre. This request lies on 6.8 acres fronting approximately 700 feet on the west line of Clintwood Road, approximately 150 feet north of Dumaine Drive, also located at the western terminus of Dumaine Drive. GPIN 742-687-5026, 5864, 7824 and 7941 (Sheet i4). Mr. Jacobson stated that the applicant has requested a deferral to August 25, 1999. Mr. Brian Buniva, representing the applicant, deferral to August 25, 1999 to allow the readvertised to request additional lots. requested a case to be There was no opposition to the deferral present. After brief discussion, on motion of Mr. Warren, seconded by Mr. McHale, the Board deferred Case 98SN0157 until August 25, 1999. Ayes: Daniel, Warren, Barber, Humphrey, and McHale. Nays: None. 99SN0267 In Midlothian Magisterial District, ALLEN L. KIDD requested amendment to Conditional Use (Case 89SN0155) and amendment of zoning district map to permit a dwelling not shown on the approved Master Plan. The density of such amendment will be controlled by zoning conditions or Ordinance standards. The Comprehensive Plan suggests the property is appropriate for medium density residential use of 1.51 to 4.0 units per acre. This request lies in an Agricultural (A) District on 1.2 acres and known as 222 North Arch Road. Tax ID 752-705-3439 (Sheet 6). 99-657 7/28/99 Mr. Jacobson presented a summary of Case 99SN0267 and stated that Planning Commission and staff recommend approval subject to one condition and acceptance of the proffered conditions. He noted that the proposed development conforms to the Northern Area Land Use and Transportation Plan. Mr. Allen Kidd stated that the recommendation is acceptable. There was no opposition present. On motion of Mr. Barber, seconded by Mr. Warren, the Board approved Case 99SN0267 subject to the following condition: For office and residential use of the property, the plan submitted with the application shall be considered the plan of development to identify the general location of uses. (P) (NOTE: This condition supersedes Condition 1 of Case 89SN0155.) And, further, the Board accepted the following proffered conditions: Occupants of the dwelling unit shall be limited to the owner/operator or employee of the business located on the property. Provided, however, that the immediate family members of the owner/operator or employee may also reside in the dwelling only if the owner/operator or employee also resides in the dwelling. The dwelling unit shall have a minimum of 1,500 square feet of gross floor area. o The foundation of the dwelling shall be faced with brick veneer. The dwelling unit shall have a minimum setback of 110 feet from the ultimate right of way of North Arch Road. Ayes: Daniel, Warren, Barber, Humphrey, and McHale. Nays: None. 99SN0269 In Matoaca Magisterial District, SIDNEY B. JOHNSON AND SARA L. JOHNSON requested amendment to a previously granted rezoning (Case 89SN0267) and amendment of zoning district map to delete a requirement to use public wastewater in a Residential (R-15) District on 26.2 acres. The density of such amendment will be controlled by zoning conditions or Ordinance standards. The Comprehensive Plan suggests the property is appropriate for residential use of 1 to 5 acre lots. This request fronts in two (2) places approximately 850 feet on the south line of Whitehouse Road and approximately 650 feet east of Beechwood Avenue. Tax ID 796-629-1935 (Sheet 41). 99-658 7/28/99 Mr. Jacobson presented a summary of Case 99SN0269 and stated that Planning Commission and staff recommend approval and acceptance of the proffered conditions. He further stated that the proposed development conforms to the Southern and Western Area Plan. Mr. Johnny Robertson, representing the applicant, stated that the recommendation is acceptable. There was no opposition present. After brief discussion, on motion of Mrs. Humphrey, seconded by Mr. McHale, the Board approved Case 99SN0269 and accepted the following proffered conditions: Development shall be limited to a maximum of thirteen (13) lots. 2. The minimum lot size shall be one (1) acre. (Staff Note: Ail other conditions and proffered conditions of zoning Case 89SN0267 remain in effect except as modified herein.) Ayes: Daniel, Warren, Barber, Humphrey, and McHale. Nays: None. 99SN0275 In Clover Hill Magisterial District, GILL'S GATE LLC requested rezoning and amendment of zoning district map from Agricultural (A) to Residential (R-12) of 1.34 acres plus proffered conditions on this parcel and an adjacent 8.53 acre parcel currently zoned Agricultural <A). The applicant plans to construct a public road on the R-12 portion of this request and has agreed to limit residential development to one (1) dwelling. Residential use of up to 3.63 units per acre is permitted in a Residential (R-12) District. The Comprehensive Plan suggests the property is appropriate for residential use of 1.0 to 4.0 units per acre. This request lies on 9.9 acres fronting approximately 440 feet on the north line of Belmont Road, approximately 2,360 feet west of Turner Road. Tax ID 767-689-4132 and 7424 (Sheet 11) . Mr. Jacobson presented a summary of Case 99SN0275 and stated that Planning Commission and staff recommend approval and acceptance of the proffered conditions. He noted that the proposed development conforms to the Central Area Land Use Plan. Mr. Andy Scherzer, representing the applicant, stated that the recommendation is acceptable. There was no opposition present. On motion of Mr. Warren, seconded by Mr. Barber, the Board 99-659 7/28/99 approved Case 99SN0275 and accepted the following proffered conditions: A maximum of one (1) dwelling unit shall be permitted unit such time that the Agricultural (A) tract is rezoned to a residential classification. In conjunction with recordation of the first subdivision plat, the 1.3 acre parcel that is proposed for residential (R-12) rezoning shall be dedicated, free and unrestricted, to and for the benefit of Chesterfield County. Ayes: Daniel, Warren, Barber, Humphrey, and McHale. Nays: None. 99SN0266 In Matoaca Magisterial District, JAMES HUBBARD requested rezoning and amendment of zoning district map from Agricultural (A) to Residential (R-12). Residential use of up to 3.63 units per acre is permitted in a Residential (R-12) District. The Comprehensive Plan suggests the property is appropriate for residential use of 1.0 to 2.5 units per acre. This request lies on 27.1 acres fronting approximately 60 feet on the east line of Stigall Drive, approximately 150 feet north of Brandenburg Drive. Tax ID 745-681-0951 (Sheets 10 and 16) . Mr. Jacobson presented a summary of Case 99SN0266 and stated that Planning Commission and staff recommend approval and acceptance of the proffered conditions. He noted that the proposed development conforms to the Northern Area Land Use and Transportation Plan. Mr. Jim Hubbard stated that the recommendation is acceptable. There was no opposition present. After brief discussion, on motion of Mrs. Humphrey, seconded by Mr. McHale, the Board approved Case 99SN0266 and accepted the following proffered conditions: 1. The public water and wastewater systems shall be used. Except for timbering approved by the Virginia State Department of Forestry for the purpose of removing dead or diseased trees, there shall be no timbering on the Property until a land disturbance permit has been obtained from the Environmental Engineering Department and the approved devices have been installed. o The site shall be designed such that no impervious areas sheet flows through Clifton Farms Subdivision to the south. 4. Access shall be limited to Stigall Drive only. 99-660 7/28/99 0 Development shall be limited to a maximum of forty-eight (48) lots. o The applicant, subdivider, or assignee(s) shall pay the following to the County of Chesterfield prior to the issuance of building permit for infrastructure improvements within the service district for the property: $6200 per dwelling unit, if paid prior to July t, 1999; or b o The amount approved by the Board of Supervisors not to exceed $6200 per dwelling unit adjusted upward by any increase in the Marshall and Swift Building Cost Index between July 1, 1998, and July 1 of the fiscal year in which the payment is made if paid after June 30, 1999. In the event the cash payment is not used for the purpose for which proffered within 15 years of receipt, the cash shall be returned in full to the payor. 7. The minimum gross floor area for dwellings shall be: a. one story - 1,300 square feet. b. more than one story - 1,850 square feet. Ayes: Daniel, Warren, Barber, Humphrey, and McHale. Nays: None. 16. PUBLIC HEARINGS 16 .A. TO CONSIDER ADOPTION OF ORDINANCE PERMITTING CITIZENS TO REQUEST THE ESTABLISHMENT OF uNO-WAKE" ZONES ON LAKE CHESDIN Mr. Micas stated that this date and time has been advertised for a public hearing to consider the adoption of an ordinance permitting citizens to request the establishment of Uno-wake" zones on Lake Chesdin. He further stated that the ordinance does not by itself create any "no-wake" zones, but would allow for consideration of "no-wake" zones. He stated that staff recommends approval of the ordinance. There was no one present to speak to the issue. There was brief discussion relative to this public hearing being for the adoption of the ordinance permitting the establishment of "no-wake" zones only. Mrs. Humphrey made a motion for the Board deny the request to adopt an ordinance permitting citizens to request the establishment of "no-wake" zones on Lake Chesdin. Mr. McHale seconded the motion. 99-661 7/28/99 Mr. Warren questioned the reason to deny the request of residents in Eagles Cove Subdivision for establishment of a "no-wake" zone. Mrs. Humphrey stated that there has been one request from one resident to establish the "no-wake" zone and that no petition has been received from the neighborhood. She further stated the cove is very small and that the community has not requested the "no-wake" zone. There was brief discussion relative to approval of the ordinance allowing the opportunity to consider "no-wake" zones in the future. Mrs. Humphrey withdrew her original motion. Mr. McHale agreed to the withdrawal of the motion. Mrs. Humphrey then made a motion, seconded by Mr. McHale, for the Board to adopt an ordinance permitting citizens to request the establishment of "no-wake" zones on Lake Chesdin. Mr. Daniel called for a vote on the motion made by Mrs. Humphrey and seconded by Mr. McHale for the Board to adopt the following ordinance: AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS ~ENDED BY AMENDING AND RE-ENACTING SECTION 14-25 RELATING TO LAKE CHESDIN BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Section 14-25 of the Code of the County of Chesterfield, 1997, as amended, is amended and re-enacted to read as follows: Sec. 14-25. other use. Lake Chesdln, restrictions on recreational or o o o (f) Any person desiring to place '~no wake" buoys along waterways in the County shall first obtain approval from the Board of Supervisors and the Virginia Department of Game and Inland Fisheries (the ~Department"). A completed "Application for Establishment of Regulatory Markers on Public Waters of Virginia," available from the Department, shall be submitted to the Board. After notice and a public hearing, the Board shall vote to approve or disapprove the application. 3 If the Board approves the request, the application 7/28/99 99-662 shall be forwarded to the Department for final approval. (4) Ail markers approved by the Board and authorized by the Department shall be installed and maintained at no expense to the Board or Department and shall conform to the specifications, standards and conditions established by the Department. Any person who violates any provision of this section shall be guilty of a misdemeanor, punishable by a fine of not more than $50.00. (h) This section shall not apply to any person performing any official duty pertaining to the operation or maintenance of Lake Chesdin or the George F. Brasfield Dam, the enforcement of this section, or any law-enforcement or emergency rescue duties. [2) That this ordinance immediately upon adoption. shall become effective Ayes: Daniel, Warren, Barber, Humphrey, and McHale. Nays: None. 16 .B. TO CONSIDER ADOPTING A "NO-WAKE" REQUIREMENT FOR A PORTION OF LAKE CHESDIN Mr. Micas stated that this date and time has been advertised for a public hearing to consider adopting a "no-wake" requirement for a portion of Lake Chesdin. There was brief discussion relative to the need to consider each request for a "no-wake" zone individually. Mr. George Beadles expressed concerns relative to staff's recommendation for the requested "no-wake" zone and to contamination by diesel motors of the drinking water supplied by Lake Chesdin. Mr. Stith stated that, according to the Agenda Item, staff recommended approval of the petition to establish a Uno-wake" zone in Lake Chesdin, but noted that staff defers to the wisdom of the Board for the final decision. There was brief discussion relative to deferral of the public hearing. Mrs. Humphrey made a motion, seconded by Mr. McHale, for the Board to continue the public hearing to consider adopting a "no-wake" requirement for a portion of Lake Chesdin to August 25, 1999. There was brief discussion relative to addressing "no-wake" zones for the entire lake rather than each individual cove. 99-663 7/28/99 Mr. Barber stated that he feels that, regardless of the amount of support or lack thereof, the Board should consider all issues raised by the community and judge the merit of each request. Mr. Daniel called for a vote on the motion made by Mrs. Humphrey, seconded by Mr. McHale, for the Board to continue the public hearing to consider adopting a "no-wake" requirement for a portion of Lake Chesdin to August 25, 1999. Ayes: Daniel, Warren, Barber, Humphrey, and McHale. Nays: None. 16 .C. TO CONSIDER AN AMENDMENT TO THE THOROUGHFARE PLAN - EAST/WEST ROAD Mr. McCracken stated that this date and time has been advertised for a public hearing to consider the deletion of the east/west arterial road between Second Branch and Riverway Road from the Thoroughfare Plan. He further stated that the Planning Commission recommended an alternative alignment at their public hearing and that, since the public hearing, development proposals have been submitted which will eliminate that alternative. He stated that staff recommends continuation of the arterial road and that, according to the input received, he feels the citizens would prefer that the road be deleted. There was brief discussion relative to the possibility of an alternative road and to the exact location of the road that is being proposed to be eliminated from the Thoroughfare Plan. Mr. McCracken reviewed a map showing the location of the east/west arterial road. There was brief discussion relative to roads that might be affected by the elimination of the east/west arterial. Mr. McCracken then reviewed a map showing the east/west arterial road in relation to the Carters Mill Subdivision and the alternative road suggested by the Planning Commission. There was brief discussion relative to an alternative if the road is eliminated. Mr. McCracken stated that, if the arterial is deleted, the alternatives for handling future traffic will include improvements to Beach, Riverway and River Roads. Mr. Barber referenced Otterdale Road and questioned the cost of alternative road improvements, should the arterial be eliminated. ~ Mr. McCracken stated that Carters Mill was in the zoning process when the Thoroughfare Plan was being discussed and that, if it were to be zoned today, staff would not recommend that any lots be allowed to front on the proposed road. 7/28/99 99-664 Mr. Barber stated that he has received citizen input opposing the alternative recommended by the Planning Commission. There was brief discussion relative to the proposed development that would block the corridor for the alternative alignment. Mr. George Beadles expressed concerns relative to obtaining right of way for an alternative road and stated that he feels the entire Thoroughfare Plan should be reviewed. He further expressed concerns relative to elimination of the road resulting in large lot housing due to the requirement of a second access for exceeding fifty houses. Mr. Hunt Knight, a resident of the Second Branch Community, expressed concerns relative to safety and quality of life and stated that he supports elimination of the road. Mr. Mike Morris, a resident of Carters Mill Subdivision, expressed concerns relative to increased traffic and safety of children at bus stops and stated that elimination of the road will affirm the County's value of providing a first choice community through excellence in public service. Mr. Steve Wrenn, a resident of Carters Mill Subdivision, stated that the existing road does not meet the ninety foot arterial highway proposal of the Transportation Department and expressed concerns relative to increased danger due to traffic and speed. He requested that the Board eliminate the proposed arterial road. Ms. Laura Dickerson, a resident of Carters Mill Subdivision, expressed concerns relative to safety risks; the proposed road not meeting current road building standards; and reduced property values. She recognized approximately fifty residents present at the meeting who favor the elimination of the proposed road. Mr. Rob Lyons, a resident of Carters Mill Subdivision, expressed concerns relative to increased crime and safety of residents and urged the Board to remove the proposed east/west arterial road from the Thoroughfare Plan. Mr. Don McGrory presented the Board with a petition supporting elimination of the proposed road which has been signed by one hundred percent of the residents of Carters Mill and stated that, prior to moving into the neighborhood, the residents were not informed about the proposed east/west arterial road. Mr. Lee Williams requested that the Board consider the present density as opposed to the density that was proposed when the Thoroughfare Plan was developed and that they eliminate the proposed road. Mr. Ken Batten, a resident of the Second Branch Road area, stated that he is opposed to the proposed east/west arterial road and that he feels improving the existing roads would be more cost effective. 99-665 7/28/99 Mr. Bill Chafin, a resident of Second Branch Subdivision, stated that he supports elimination of the proposed arterial road and recognized the approximately fifty residents present at the meeting who also support eliminating the road. Mr. Dick Fulcher, accompanied by his four children, requested that the Board delete the road. Ms. Diana Parker, representing Fall of the James Group Sierra Club, stated that the Club favors deletion of the proposed east/west arterial road and recommended a complete study of the County's grid system. She invited Board members and the public to a town hall meeting of the Sierra Club at the Chester Library on July 29, 1999 relative to planning and transportation. Mr. Daniel stated that, due to a large number of commitments, invitations for Board members need to be issued well in advance of the event. Ms. Debbie Jacobs, a resident of Carters Valley Road, stated that her home was built in January, 1999 and that, if her family had known about the proposed road, they would not have bought the property. She again recognized the approximately fifty citizens present at the meeting who support elimination of the proposed road. There being no one else to speak to this issue, the public hearing was closed. Mrs. Humphrey stated that she feels the community where the road is proposed will never be a high density area and that there is no traffic back-up at the juncture that justifies the parallel road to Beach Road. She further stated that the proposed road would have a number of larger impacts outside of the neighborhoods, including the demise of three country stores. She requested that the Transportation Department review the entire Matoaca District and determine any areas where this same scenario exists and also review the east/west roads and the lack of north-south connectors. She stated that she feels the dirt roads in Matoaca that are traveled by school buses need to be paved before any new roads are developed. Mrs. Humphrey then made a motion for the Board to amend the Thoroughfare Plan by deleting the current alignment of the section of the east/west arterial between Second Branch Road and Riverway Road. Mr. Warren seconded the motion. Mrs. Humphrey stated that the public hearing limits the Board to considering the section of the road between Second Branch and Riverway. She further stated that, as other sections of the east/west road are reviewed in the future, she will consider reducing the right-of-way width on those sections as well. She instructed Mr. McCracken to make sure that, assuming the tentative subdivision plans come 'through the administrative 7/28/99 99-666 process rather than before the Board for approval, the subdivision be laid out so that there will be no public road connections between it and Carters Mill. Mr. Barber stated that he will support the motion made by Mrs. Humphrey. He referenced Courthouse Road and stated that he feels the traffic problem is now being sent in other directions. He further stated that the houses in the development were allowed to be built facing the road and that the Board's current standards have eliminated that type of development. Mr. McHale stated that he will support Mrs. Humphrey's motion, but expressed concerns relative to residents not knowing about the proposed road and to eliminating the road without making other provisions. He further stated that he concurs with Mrs. Humphrey's request that the Thoroughfare Plan should be revisited. Mr. Daniel stated that he will support Mrs. Humphrey's motion and noted that there is no such thing as a permanent plan. He reviewed the problems that evolved during the realignment of Route 288 and stated that he feels it is proper to eliminate the road and move forward with continued planning to best serve the current as well as future citizens of the area. Mr. Warren complimented the citizens who were present at the meeting on their input. Mr. Daniel then called for a vote on the motion made by Mrs. Humphrey, seconded by Mr. Warren, for the Board to amend the Thoroughfare Plan by deleting the current alignment of the section of the east/west arterial between Second Branch Road and Riverway Road. Ayes: Daniel, Warren, Barber, Humphrey, and McHale. Nays: None. Mr. Daniel requested a five minute recess. Reconvening: 16 .D. TO CONSIDER ZONING ORDINANCE AMENDMENTS RELATIVE TO SETBACKS FROM FLOODPLAINS AND WETLANDS Mr. McElfish stated that this date and time has been advertised for a public hearing to consider zoning ordinance amendments to increase the setbacks of single family homes from floodplains from twenty to twenty-five feet and to establish a twenty-five foot setback from jurisdictional wetlands. He reviewed the Planning Commission's actions relative to the amendments. Mr. George Beadles expressed concerns relative to public education on floodplain management. 99-667 7/28/99 There being no one else to speak to this issue, the public hearing was closed. On motion of Mr. McHale, seconded by Mr. Warren, the Board adopted the following ordinance: AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED BY AMENDING AND RE-ENACTING SECTION 19-58 RELATING TO FLOODPLAIN REGULATIONS BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Section 19-58 of the Code of the County of Chesterfield, 1997, as amended, is amended and re-enacted to read as follows: Sec. 19-58. Floodplain regulations. (a) General provisions. o o o (3) One residential dwelling shall be permitted on each parcel recorded as of March 16, 1983, that is at least 95 percent inundated by the base flood and located within the base flood, provided it shall have a minimum floor level of 12 inches above the base flood and cause no increase in the base flood elevation. No residential dwelling shall be permitted on parcels recorded after March 16, 1983, within the base flood, unless approved by the planning commission through a modification to development standards or requirements, provided that such dwelling shall have a minimum floor level of 12 inches above the base flood and cause no increase in the base flood elevation. o o o (6) Ail new construction and substantial improvements of residential dwellings adjacent to the base flood area/backwater shall be set back at least 25 feet horizontal distance from the outermost boundary of the base flood area/backwater and have a minimum floor level of 12 inches above the base flood elevation. o o o (13) The placement of new manufactured homes on individual lots or parcels adjacent to the base flood area, the construction of new manufactured home parks and manufactured home subdivisions and the expansion of existing manufactured home parks and manufactured home subdivisions shall require 99-668 7/28/99 that: stands or lots be elevated on compacted fill or on pilings so that the lowest floor of the home will be at least 12 inches above the base flood elevation of the nearest A zone and be set back at least 25 feet horizontal distance from the outermost boundary of the base flood; adequate surface drainage and access for a hauler be provided; and in the instance of elevation on pilings, lots be large enough to permit steps piling foundations to be placed in stable soil not more than ten feet apart and reinforcement shall be provided for pilings more than six feet above ground level. (2) That this ordinance immediately upon adoption. shall become effective And, further, the Board adopted the following ordinance: AN ORDINANCE TO AMEND THE CODE OF THE ~OUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND RE-ENACTING SECTIONS 17-2, 17-40, 17-43 AND 17-62 RELATING TO JURISDICTIONAL WETLANDS, SETBACKS FROM JURISDICTIONAL WETLANDS AND FLOODPLAINS AND THE GRANTING OF ALTERNATIVES TO THE SUBDIVISION PROVISIONS BE IT ORDAINED bY the Board of Supervisors of Chesterfield County: (1) That Section 17-2, 17-40, 17-43 and 17-62 of the Code of the County of Chesterfield, 1997, as amended, is amended and re-enacted to read as follows: Sec. 17-2. Definitions. In the construction of this chapter, the definitions contained in this section shall be observed and applied, except when the context clearly indicates otherwise: o o o Jurisdictional wetland: Jurisdictional wetlands shall be defined in the same manner as they are defined by the United States Army Corps of Engineers. o o o Qualified wetland's expert: A person who has performed at least three wetlands delineations that have been approved in writing, with documentation, by the United States Army Corps of Engineers. An individual who has not- had three wetlands delineations approved by the Corps may perform the delineation, but it must be approved by the Corps prior to submission to the County. Wetlands delineations shall be performed in accordance with the procedures specified in the most recently approved edition(s) of the Federal Manual for Identifying and Delineating Jurisdictional Wetlands. 7/28/99 99-669 o o o Sec. 17-40. Tentative plat. The tentative plat shall be drawn at a scale no greater than one inch equals 50 feet for townhouse for sale subdivisions; other residential subdivisions shall be at a scale of one inch equals 100 feet. Variations in scale may be made upon request at the discretion of the department of planning. The plat shall show correctly on its face the following information: o o o (19) Location of all wetlands as delineated by a qualified wetland's expert. o o o Sec. 17-43. Final plat. o o o (20) Location of all jurisdictional wetlands as delineated by a qualified wetland's expert. Sec. 17-62. Standard conditions. (d) A 25-foot minimum setback shall be maintained from the 100-year floodplain for any principal building placed on the lot or parcel. o o o (i) A 25 foot minimum setback shall be maintained from the edge of a jurisdictional wetland, as delineated by a qualified wetland's expert and shown on a final plat, for any principal building placed on the lot or parcel. (5) That this ordinance immediately upon adoption. shall become effective Ayes: Daniel, Warren, Barber, Humphrey, and McHale. Nays: None. 16 .E. TO CONSIDER AN AMENDMENT TO THE CAMP BAKER LEASE TO ELIMINATE THE REQUIREMENT FOR A CAMP RANGER Mr. Micas stated that this date and time has been advertised for a public hearing to consider an amendment to the Camp Baker Lease to eliminate the requirement for a Camp Ranger. There was no one present to speak to the issue. 99-670 7128199 On motion of Mr. Barber, seconded by Mrs. Humphrey, the Board approved amendments to the Camp Baker Lease to eliminate the requirement for a Camp Ranger. Ayes: Daniel, Warren, Barber, Humphrey, and McHale. Nays: None. 16 .F TO CONSIDER AN ORDINANCE TO VACATE A SIXTEEN FOOT ALLEY ACROSS LOT 13, DEERFIELD ESTATES SUBDIVISION, SECTION D Mr. Harmon stated that this date and time has been advertised for a public hearing to consider an ordinance to vacate a sixteen foot alley easement across Lot 13, Deerfield Estates, Section D. He further stated that the applicant has withdrawn its request to vacate the easement. There was no one present to speak to the issue. On motion of Mrs. Humphrey, seconded by Mr. McHale, the Board accepted withdrawal of the request to vacate a sixteen foot alley easement across Lot 13, Deerfield Estates Subdivision, Section D. Ayes: Daniel, Warren, Barber, Humphrey, and McHale. Nays: None. 16 .G. TO CONSIDER THE PROPOSED AMENDMENTS TO SECTION 19-634 OF THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, RELATING TO OUTDOOR ADVERTISING SIGNS Mr. Poole stated that this date and time has been advertised for a public hearing to consider zoning ordinance amendments relative to billboards in the County. He further stated that, on June 23, 1999, the Board referred potential ordinance amendments relative to outdoor advertising signs to the Planning Commission and directed them to hold a public hearing to consider leaving the existing ordinance alone; delaying the effective date of the ordinance; or repealing the existing ordinance. He stated that, after the public hearing was held, the Planning Commission unanimously recommended that the existing ordinance not be changed. There was brief discussion relative to the Planning Commission's recommendation in 1992 and their view on the issue of amortization. Mr. Chip Dicks, representing Lamar Advertising Company, stated that the Planning Commission members expressed a desire to look at the issue in detail and requested that the Board delay the enforcement of the existing ordinance for one year to allow the Board and Planning Commission an opportunity to set up a public participation process and arrive at a conclusion that adequately addresses billboards. He reviewed the billboards covered by Federal law and stated that the thirty-three billboards on Jefferson Davis Highway still remain an issue as 7/28/99 99-671 to whether or not they are protected by Federal law. He stated that there are approximately forty billboards covered by State law that could be affected by the County's ordinance versus the vast majority of billboards that are protected by Federal law. He suggested that the Board adopt a resolution asking the Commonwealth Transportation Board to request that the Federal Highway Administration include Jefferson Davis Highway in the National Highway System to receive the benefit of funding for safety type projects. He requested that the Board adopt Option Number Two which would change the effective date from July 22, 1999 to July 22, 2000 due to the issue of what billboards are covered by Federal and State law; the requirement to pay just compensation both to the billboard owner and to the landowner; the potential amount of taxpayer dollars necessary for just compensation; and the overriding property rights issue. Mr. Barber questioned the possibility of an ultimate authority to render a decision regarding the dispute over which billboards are covered by Federal law and which ones are covered by State law. Mr. Dicks stated that, between the Virginia Department of Transportation, the Federal Highway Administration, and Mr. McCracken's office, he is confident that an agreement can be reached relative to which billboards fall in which category over the next year. Mr. Paul Grasewicz, a County resident, expressed concerns relative to traffic safety, visibility of existing businesses' signs, community appearance, and reduced property values due to billboards. He referenced an article written by Mr. Micas describing why amortization of billboards should be legal in the State and stated that no real property would be taken since billboards are temporary structures. He stated it has been seven years since adoption of the ordinance and that this was sufficient time for the billboard owners to secure their original investment. He referenced the amortization ordinance adopted in Vermont which led to the removal of all billboards in the state and suggested that the Board adhere to the Planning Commission's recommendation and move forward with enforcement of the ordinance. There was brief discussion relative to a billboard on Route 360 that was destroyed during a storm several years ago not being replaced. When asked, Mr. Poole stated that there billboards in the County which contain no forty-two billboards which contain announcements. are twenty-four advertising and public service Mr. John Thayer, representing the Surreywood Civic Association, stated that the Association supports enforcement of the ordinance. Ms. Diana Parker, representing the Fall of the James Sierra Club, stated that Federal funds are available to address just 7/28/99 99-672 compensation for the removal of billboards and expressed concerns relative to the impact enforcement of the ordinance would have on the County's budget. Mr. Bill Baxter, President of the Retail Merchants Association of Greater Richmond, expressed concerns relative to the negative impact that removal of billboards would have on the retail businesses represented on the billboards. He stated that the retail industry feels that a compromise can be reached and encouraged the Board to delay the effective date of the ordinance. Ms. Nayota Gusler, a resident of Forestdale Subdivision, stated that eleven billboards are located in the short distance from Chippenham Parkway to Powhite Parkway, one of which is obscured by a newly built office building. She further stated that merchants along Midlothian Turnpike are trying to enhance their property, but the massive billboards diminish the community's appearance. She requested that the Board enforce the existing ordinance. Mr. Harold Halvorsen, a resident of the Clover Hill District, stated that he supports removal of the billboards. Mr. Steve Hughes, representing Coloney Advertising, expressed concerns relative to just compensation for billboards and removal of real property. Mrs. Joan Girone, representing the Gateway Business Association, stated that the Association supports delaying the effective date of the ordinance. Mr. Tom Pappalardo, General Manager for Lamar Advertising, expressed concerns relative to the taking of property without just compensation. He referenced Henrico County's reversal of a similar amortization schedule and requested that the Board either repeal the existing ordinance or extend the effective date for at least one year to allow the industry and the County time to reach a compromise. Mr. Warren stated that he appreciates the public service announcements on billboards. He expressed concerns relative to the number of blank billboards and stated that the billboards containing public service announcements would also be blank if they did not contain the announcements. Mr. Pappalardo stated that his business has an average of seventy-five to eighty-five percent occupancy and that no billboard stays open for a long period of time. He further stated that his firm tries to donate as much as ten percent to public service. Mr. Dick White, representing the Bexley Homeowners Association, stmted that he feels a compromise will not be reached within a year and that the Association supports the enforcement of the existing ordinance. 99-673 7/28/99 Mr. Chip Dicks recognized approximately twenty-five people present at the meeting in support of delaying the effective date of the ordinance. There being no one else to speak to the issue, the public hearing was closed. Mr. Daniel stated that there are currently approximately 127 billboards in the County and that there were approximately 135 to 140 billboards in 1992. He further stated that he feels the ordinance as it currently stands is a good ordinance to the extent that it set a process in motion for dealing with an issue that the County had failed to deal with for many years. He stated that the private sector and the public have not attempted to reach an agreement and that he supports delaying the effective date of the ordinance to allow the industry time to resolve issues through the public process. Mr. Barber stated that he voted in 1992 against implementation of the ordinance due to lack of staff input. He suggested that, during next year, the Board reconsider the Planning Commission's 1992 recommendation and stated that elimination of business is not fair. He further stated that he is not prepared to recommend spending a large amount of money for just compensation to remove billboards and that, during the next year, issues that need to be resolved include which roads are federally protected and the potential cost to taxpayers for removal. He stated that he feels the Planning Commission's original recommendation in 1992 was a good idea and he would be willing to support it eight years later. Mr. Daniel made a motion to adopt an ordinance which would delay the effective date for removal of billboards until July 22, 2000. Mr. McHale seconded the motion. There was brief discussion relative to the Board directing the Planning Commission to further review the issue. Mr. McHale stated that he feels, when the decision was made in 1992, the Board had received input from staff. He further stated that the amortization issue needs to be reviewed and noted that there are many needs which are more important than funding the removal of billboards. He stated that he supports deferral of the effective date for one year. Mr. Warren questioned the changes in standards of performance for judging signs since 1992 and the type of reaction received from the business community towards the improvements in reducing and streamlining signs. Mr. Jacobson stated that he feels the community values an attractive neighborhood and that business people want government predictability relative to fair standards and equal treatment with competitors. He further stated that he feels the entire community does value higher standards of 7/28/99 99-674 development. Mr. Warren stated that he feels a mixed signal is being sent by tightening sign standards and not enforcing the existing ordinance. He further stated that, for this reason, he will not support Mr. Daniel's motion. Mr. Daniel called for a vote on the motion made by him, seconded by Mr. McHale, for the Board to adopt the following ordinance: AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED BY AMENDING AND RE-ENACTING SECTION 19-634 RELATING TO OUTDOOR ADVERTISING SIGNS BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Section 19-634 of the Code of the County of Chesterfield, 1997, as amended, is amended and re-enacted to read as follows: Sec. 19-634. Outdoor advertising signs. (a) Outdoor advertising signs shall be prohibited unless otherwise permitted within this division. (b) Ail nonconforming outdoor advertising signs existing on or after July 22, 1992, may remain in place after becoming nonconforming, provided that they are maintained in accordance with this division, and provided further that after an outdoor advertising sign has been nonconforming for eight years, it shall be removed. (2) That this ordinance immediately upon adoption. shall become effective Ayes: Daniel, Barber, Humphrey, and McHale. Nays: Warren. 16 .H. TO VACATE A PORTION OF POINDEXTER ROAD AND TEMPORARY TURNAROUND EASEMENT WITHIN JESSUP FARMS SUBDIVISION, SECTION A Mr. Harmon stated that this date and time has been advertised for a public hearing to consider an ordinance to vacate a portion of Poindexter Road and temporary turnaround easement within Jessup Farms Subdivision, Section A. There was no one present to speak to the issue. On motion of Mr. Daniel, seconded by Mrs. Humphrey, the Board adopted the following ordinance: AN ORDINANCE whereby the COUNTY OF CHESTERFIELD, VIRGINIA, ("GRANTOR") vacates to BILLY F. KENNETT and BEVERLY J. BANKS, 99-675 7/28/99 ("GRANTEE"), a portion of Poindexter Road and temporary turnaround easement within Jessup Farms Subdivision, Section A, DALE Magisterial District, Chesterfield County, Virginia, as shown on a plat thereof duly recorded in the Clerk's Office of the Circuit Court of Chesterfield County in Plat Book 12, at Page 26. WHEREAS, BILLY F. KENNETT, petitioned the Board of Supervisors of Chesterfield County, Virginia to vacate a portion of Poindexter Road and temporary turnaround easement within Jessup Farms Subdivision, Section A, DALE Magisterial District, Chesterfield County, Virginia more particularly shown on a plat of record in the Clerk's Office of the Circuit Court of said County in Plat Book 12, Page 26, by PHILLIP H. BROOKS, dated JULY 22, 1960, and recorded SEPTEMBER 16, 1960. The portion of right of way and easement petitioned to be vacated are more fully described as follows: A portion of right of way known as Poindexter Road lying between Lot 1, Block F and Lot 1, Block E, and temporary turnaround easement within Jessup Farms Subdivision, Section A, the location of which is more fully shown on a plat made by GENE WATSON & ASSOCIATES, P.C., dated JULY 12, 1999, a copy of which is attached hereto and made a part of this Ordinance. WHEREAS, notice has been given pursuant to Section 15.2- 2204 of the Code of Virginia, 1950, as amended, by advertising; and, WHEREAS, no public necessity exists for the continuance of the portion of right of way and easement sought to be vacated. NOW THEREFORE, BE IT ORDAINED BY THE BOARD OF SUPERVISORS OF CHESTERFIELD COUNTY, VIRGINIA: That pursuant to Section 15.2-2272 of the Code of Virginia, 1950, as amended, the aforesaid portion of right of way and easement be and is hereby vacated. GRANTEE hereby conveys unto the GRANTOR and GRANTOR hereby reserves a 16' sewer easement, as shown on the attached plat. This Ordinance shall be in full force and effect in accordance with Section 15.2-2272 of the Code of Virginia, 1950, as amended, and a certified copy of this Ordinance, together with the plat attached hereto shall be recorded no sooner than thirty days hereafter in the Clerk's Office of the Circuit Court of Chesterfield County, Virginia pursuant to Section 15.2-2276 of the Code of Virginia, 1950, as amended. The effect of this Ordinance pursuant to Section 15.2-2274 is to destroy the force and effect of the recording of the portion of the plat vacated. This Ordinance shall vest fee simple title to the centerline of the right of way hereby vacated and fee simple title in the easement hereby vacated in 99-676 7/28/99 the property owners of Lot 1, Block F and Lot 1, Block E, within Jessup Farms Subdivision, Section A free and clear of any rights of public use. Accordingly, this Ordinance shall be indexed in the names of the COUNTY OF CHESTERFIELD as GRANTOR, and BILLY F. KENNETT and BEVERLY J. BANKS, or their successors in title, as GRANTEE. Ayes: Daniel, Warren, Barber, Humphrey, and McHale. Nays: None. 16.I. TO VACATE A TWENTY FOOT EASEMENT ACROSS LOT 1, BLOCK B, AUTUMlq OAKS, RESUBDIVISION OF LOTS 10, 11, 12, BLOCK ~B", SECTION "A" Mr. Harmon stated that this date and time has been advertised for a public hearing to consider an ordinance to vacate a twenty foot easement across Lot 1, Block B, Autumn Oaks, Resubdivision of Lots 10, 11, 12, Block "B", Section "A". There was no one present to speak to the issue. On motion of Mr. McHale, seconded by Mrs. Humphrey, the Board adopted the following ordinance: AN ORDINANCE whereby the COUNTY OF CKESTERFIELD, VIRGINIA, ("GRANTOR") vacates to FULTON G. TAYLOR, SR. and JUDY C. TAYLOR, (husband and wife), ("GRANTEE"), a portion of a 20' easement across Lot 1, Block B, Autumn Oaks, Resubdivision of Lots 10, 11, 12, Block B, Section A, BERMUDA Magisterial District, Chesterfield County, Virginia, as shown on a plat thereof duly recorded in the Clerk's Office of the Circuit Court of Chesterfield County in Plat Book 100, at Page 41. WHEREAS, KENNETH W. PEACOCK, petitioned the Board of Supervisors of Chesterfield County, Virginia to vacate a portion of a 20' easement across Lot 1, Block B, Autumn Oaks, Resubdivision of Lots 10, 11, 12, Block B, Section A, BERMUDA Magisterial District (formerly DALE District), Chesterfield County, Virginia more particularly shown on a plat of record in the Clerk's Office of the Circuit Court of said County in Plat Book 100, Page 41, by POTTS, MINTER & ASSOCIATES, P.C., dated AUGUST 4, 1998 and recorded SEPTEMBER 16, 1998. The easement petitioned to be vacated is more fully described as follows: A portion of a 20' County easement, across Lot 1, Block B, Autumn Oaks, Resubdivision of Lots 10, 11, 12, Block B, Section A, the location of which is more fully shown on a plat made by MCKNIGHT & ASSOCIATES, P.C., dated JUNE 3, 1999, a copy of which is attached hereto and made a part of this Ordinance. WHEREAS, notice has been given pursuant to Section 15.2- 2204 of the Code of Virginia, 1950, as amended, by advertising; and, 99-677 7/28/99 WHEREAS, no public necessity exists for the continuance of the portion of easement sought to be vacated. NOW THEREFORE, BE IT ORDAINED BY THE BOARD OF SUPERVISORS OF CHESTERFIELD COUNTY, VIRGINIA: That pursuant to Section 15.2-2272 of the Code of Virginia, 1950, as amended, the aforesaid portion of easement be and is hereby vacated. This Ordinance shall be in full force and effect in accordance with Section 15.2-2272 of the Code of Virqinia, 1950, as amended, and a certified copy of this Ordinance, together with the plat attached hereto shall be recorded no sooner than thirty days hereafter in the Clerk's Office of the Circuit Court of Chesterfield County, Virginia pursuant to Section 15.2-2276 of the Code of Virginia, 1950, as amended. The effect of this Ordinance pursuant to Section 15.2-2274 is to destroy the force and effect of the recording of the portion of the plat vacated. This Ordinance shall vest fee simple title of the portion of easement hereby vacated in the property owners of Lot 1, Block B, within Autumn Oaks, Resubdivision of Lots 10, 11, 12, Block B, Section A free and clear of any rights of public use. Accordingly, this Ordinance shall be indexed in the names of the COUNTY OF CHESTERFIELD as GRANTOR, and FULTON G. TAYLOR, SR. and JUDY C. TAYLOR, or their successors in title, as GRANTEE. Ayes: Daniel, Warren, Barber, Humphrey, and McHale. Nays: None. 17. REMAINING MOBILE HOME PERMITS AND ZONING REQUESTS There were no remaining mobile home permits and zoning requests. Mrs. Humphrey expressed appreciation to Mr. Stith for filling in in Mr. Ramsey's absence and to Ms. Curtin for filling in in Ms. Cole's absence. 18. ADJOURNMENT After brief discussion, on motion of Mr. McHale, seconded by Mr. Barber, the Board adjourned at 11:20 p.m. until August 25, 1999 at 3:30 p.m. Ayes: Daniel, Warren, Barber, Humphrey, and McHale. Nays: None. Lan~ B. Ramsey County Administrator d~~~~y G./Dan~el Chairman 99-628 7/2S/99