19SN0600
CASE NUMBER: 19SN0600
APPLICANT: In Su Chang and Gregory B. Marion
CHESTERFIELD COUNTY, VIRGINIA
BERMUDA DISTRICT
ANALYSIS
AND RECOMMENDATION
Board of Supervisors (BOS) Hearing:
JUNE 26, 2019
BOS Time Remaining:
365 DAYS
Contact:
GREGORY MARION (240-454-1768)
Planning Department Case Manager:
2.6 Acres 10301 Old Wrexham Road
DARLA ORR (804-717-6533)
REQUEST
Conditional Use to permit continued operation of a business (special events venue) and a bed and
breakfast use, both incidental to a dwelling in a Residential (R-12) District.
Notes:
A.Conditions may be imposed or the property owner may proffer conditions.
B.Conditions are located in Attachment 1.
SUMMARY
A special events venue has operated on the property (the site of the historic Old Wrexham farm
home) incidental to its use as a residential dwelling since first permitted by approval of a Special
Exception (Case 89AN0397) in 1989. The applicants propose to continue operation of the special
events business and begin operation of bed and breakfast use, both incidental to the dwelling.
RECOMMENDATION
APPROVAL
PLANNING
COMMISSION
APPROVAL
Approval allows for adaptive reuse and preservation of an historic structure.
Special events use has existed for approximately 30 years with no known
STAFF
adverse impact on surrounding area.
Conditions ensure residential character maintained and impacts on adjacent
residential development minimized
Providing a FIRST CHOICE community through excellence in public service
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Comprehensive Plan
Classification: SUBURBAN RESIDENTIAL II
The designation suggests the property is appropriate for residential use of 2.0 to 4.0 dwellings per
acre.
Surrounding Land Uses and Development
Single-family uses
Holly Trace
Centralia Road
Single-family uses
Wrexham Estates
Commercial uses
Chesterfield Meadows
Old Wrexham Road
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PLANNING
Staff Contact: Darla Orr (804-717-6533) orrd@chesterfield.gov
Zoning History
Case Number Request
Special Exception (approved by Board of Zoning Appeals) to permit special
89AN0397
events business incidental to the dwelling. Conditions of approval with
Approved
these cases limited the number of guests and employees, hours of
(1989 with
operation, vendor deliveries, outdoor activity and sound amplification, and
renewals in 1993,
addressed parking, signage, tree preservation and buffers.
1997 & 2002)
Conditional Use to permit special events business incidental to dwelling.
Conditions of approval limited approval to applicant, numbers of guests and
08SN0219
employees, hours of operation, vendor deliveries, exterior additional or
Approved
alterations, signage, outdoor music and amplification, lighting and access to
(8/2008)
Centralia Road. Conditions also addressed parking setbacks and buffers.
Proposal
The request property is the site of the historic Old Wrexham farm house. A special events business
incidental to the dwelling has operated on the request property since 1989 by various operators
who resided in the home with no known adverse impacts on the surrounding area.
Gregory Marion and his wife reside in the home and propose to continue to operate the special
events business (including events such as weddings and birthday parties) and begin operation of a
bed and breakfast use, also incidental to their home.
The chart on the following page provides an overview of the conditions recommended to assist
with minimizing impacts on surrounding properties:
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General Overview
Requirements Details
Limited to Greg and Carol Marion and family members
Ownership
/ƚƓķźƷźƚƓ Њ
Maximum of 8 employees from outside of the home
Employees
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Special events: Sunday Thursday - 9 am to 9 pm
Friday Saturday - 9 am to 11 pm
Hours of
Bed and Breakfast: Open daily to public with specific check in and out
operation
times
Vendor Deliveries: 9 am to 6 pm
/ƚƓķźƷźƚƓƭ ЌͲ Ѝ ğƓķ ЊЎ
Maximum of 200 guests at special events
Maximum of four (4) bedrooms for bed and breakfast; maximum of
Occupancy
16 lodgers
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Alterations and/or expansion prohibited (excluding tents)
Expansion of Use
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One (1) security officer for each 100 persons in attendance
Security
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Outdoor Outdoor music and sound equipment not permitted
Amplification /ƚƓķźƷźƚƓ Б
1 freestanding sign (4 square feet in area) permitted; lighting not to
Signs and Lighting
exceed 20 feet in height
/ƚƓķźƷźƚƓƭ В ğƓķ ЊЉ
Minimum of 50 gravel spaces; plan submitted for approval
Parking
Minimum landscaped setback of 50 feet; plan submitted for approval
/ƚƓķźƷźƚƓƭ ЊЋ ğƓķ ЊЏ
Minimum of 25 feet from southern and eastern property boundaries;
Buffer
plan submitted for approval
/ƚƓķźƷźƚƓ ЊЌ
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COUNTY TRANSPORTATION
Staff Contact: Steve Adams (804) 748-1037 adamsSt@chesterfield.gov
There are no reliable traffic forecasters for this type of land use (special events). Vehicles
generated by this development will be distributed initially along Old Wrexham Road to
Centralia Road, which had a 2018 traffic count of 9,615 vehicles per day.
The Thoroughfare Plan identifies Centralia Road and Old Wrexham Road as major arterials.
Vehicular access to major arterials, such as Centralia Road and Old Wrexham Road, should be
controlled. The applicant has proffered that no direct vehicular access will be provided from the
property to Centralia Road, and that access to Old Wrexham Road will be limited to one (1)
entrance/exit. (Condition 11)
The applicant has proffered several conditions to restrict/limit the special events business.
Based on these limitations, this request will have a minimal impact on the transportation
network.
FIRE AND EMERGENCY MEDICAL SERVICES
Staff Contact: Anthony Batten (804-717-6167) battena@chesterfield.gov
Mission
The mission of Fire and Emergency Medical Services (EMS) is to protect life, property and the
environment through a comprehensive fire and life safety program that ensures an adequate
and timely response to emergencies.
Nearby Fire and Emergency Medical Service (EMS) Facilities
Fire Station The Airport Fire Station, Company Number 15
EMS Facility The Airport Fire Station, Company Number 15
This request will have minimal impact on Fire and EMS.
UTILITIES
Staff Contact: Jamie Bland (748-4439) blandj@chesterfield.gov
The request to permit special events hall and a bed and breakfast will have minimal impact on the
public water and wastewater systems. The existing dwelling is currently connected to the public
water and wastewater systems.
The Utilities Department supports this case.
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ENVIRONMENTAL ENGINEERING
Staff Contact: Rebeccah Ward (804-748-1028) WardR@chesterfield.gov
Geography
The subject property drains to an unnamed tributary of Great Branch, which is a tributary of
Proctors Creek. The entire property is located within the Proctors Creek Watershed.
Erosion and Sediment Control
If greater than 2,500 square feet of total land disturbance will occur as a result of any proposed
improvements or modifications, a land disturbance permit will be required.
Stormwater Management
If greater than 2,500 square feet will be disturbed with any proposed improvements, including
any changes to the land cover, the project will be subject to the Part IIB technical criteria of the
Virginia Stormwater Management Program Regulations for water quality and water quantity.
SCHOOLS
Staff Contact: Atonja Allen (804-318-8740) atonja_allen@ccpsnet.net
This request will not impact these facilities.
VIRGINIA DEPARTMENT OF TRANSPORTATION
Staff Contact: Jonathan Phillippe (804-674-2560) jonathan.phillippe@vdot.virginia.gov
PARKS AND RECREATION
Staff Contact: Stuart Connock (804-751-4484) ConnockS@chesterfield.gov
To date, no comments received.
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CASE HISTORY
Applicant Submittals
2/28/19 Application submitted
Community Meeting
3/28/19 Issues Discussed:
Some parking occurs on Old Wrexham Roads and neighboring roads for
larger events
Traffic increased on Old Wrexham Road since road connected to Arbor
Landing development
Numbers of guests at events and bed and breakfast use
Planning Commission
5/21/19 Citizen Comments:
Citizens spoke to this request.
Stated their opposition to the original approval for special events
Concerned with traffic impacts during special events
Concerned with serving alcoholic beverages and impaired drivers after
events
Recommendation APPROVAL SUBJECT TO THE CONDITIONS IN ATTACHMENT
1
Motion: Freye Second: Jones
AYES: Jackson, Freye, Jones, and Stariha
Absent: Sloan
The Board of Supervisors on Wednesday, June 26, 2019, beginning at 6:00 p.m., will consider
this request.
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ATTACHMENT 1
CONDITIONS
Note: The following conditions are recommended by both the Planning
Commission and staff.
1.This Conditional Use shall be granted to Gregor B. Marion, Carol M. Marion and their
immediate family members only , and shall not be transferable nor run with
the land. (P)
2.Other than Gregory B. and Carol M. Marion and persons residing in the home, a maximum
of eight (8) employees shall be engaged in the special events business. (P)
3.The days and hours the special events business may be open to the public shall be:
a.Between 9:00 a.m. and 9:00 p.m. on Sundays through Thursdays;
b.Between 9:00 a.m. and 11:00 p.m. on Fridays and Saturdays. (P)
4.No vendor deliveries shall be permitted before 9:00 a.m. and after 6:00 p.m. (P)
5.Other than normal maintenance and cosmetic enhancements, there shall be no exterior
additions or alterations to existing structures, nor any new construction, to
accommodate this use. This does not restrict the Owners from periodic use of tents for
special events and does not prevent the Owners from providing necessary
accommodations for the handicapped such as ramps. (P)
6.There shall be no more than 200 individuals, exclusive of employees and persons who
reside in the home, onsite at any one (1) time. (P)
7.A minimum of one (1) security officer for each 100 persons in attendance shall be
provided at all special events to direct traffic into and out of the property and to
monitor the lawful conduct of guests attending the event. (P)
8.Outdoor music and sound equipment shall not be permitted. (P)
9.One (1) freestanding sign not to exceed four (4) square feet in area and a height of forty
(40) inches shall be permitted to identify these uses. Such sign shall be externally
illuminated only. (P)
10.No freestanding lighting shall exceed twenty (20) feet in height. (P)
11.There shall be no direct vehicular access from the property to Centralia Road. Direct
vehicular access from the property to Old Wrexham Road shall be limited to one (1)
entrance/exit. The exact location of this access shall be approved by the Transportation
Department. (T)
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12.All parking areas shall have a minimum setback of fifty (50) feet. This setback shall be
landscaped so as to minimize the view of parking areas from adjacent properties.
Within 30 days of the approval of this request, the Owners shall submit a landscaping
plan to the Planning Department for review and approval. Such landscaping shall be
installed within 90 days of approval. (P)
13.A twenty-five (25) foot buffer shall be maintained along the southern and eastern
property boundaries. Only passive uses associated with the business shall be permitted
within the buffer areas. These buffer areas shall be landscaped so as to minimize the
view of the facilities from adjacent properties. Within 30 days of the approval of this
request, the Owners shall submit a landscaping plan to the Planning Department for
review and approval. Such landscaping shall be installed within 90 days of approval. (P)
14.A maximum of four (4) bedrooms shall be occupied by lodgers of the bed and breakfast
facility. Occupancy shall be restricted to a maximum of sixteen (16) lodgers at any one
(1) time. (P)
15.The bed and breakfast use may be open to the public daily within a check-in time from
10:00 a.m. to 9:00 p.m. and a check-out time of noon. (P)
16.A minimum of fifty (50) gravel parking spaces shall be provided on-site. Within 30 days
of the approval of this request, a parking plan shall be provided to the Planning
Department for review and approval. Gravel resurfacing and directional signage, where
determined necessary, shall be installed within 60 days of the approval. (P)
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