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2019-06-26 PacketCHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: June 26, 2019 Item Number: 3.8. Subiect: Work Session - Financial Independence Impact Team Update County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: In response to the Committee on the Future's October 2017 report titled "Promoting Future Financial Independence for All Chesterfield Residents," the Financial Independence Impact Team (FIIT) was formed to evaluate the recommendations made by the Committee of the Future in the October 2017 report. The co-chairs will provide the Board an update on FIIT's progress since their report to the Board in September 2018 and outline next steps. Preparer: Kiva Rogers Title: Director, Social Services Preparer: Kelly Fried Title: Assistant Director, Mental Health Support Services Attachments: 0 Yes F-1 No ,()4001 6/13/2019 Financial Independence Impact Team (FIIT) Board of Supervisors Update June 26, 2019 ❑Social Capital —The value of relationships ❑High Opportunity Communities — Environment where residents thrive regardless of where they live LJ Human Capital and Jobs — Alignment between the jobs of the future and the workforce skills taught and developed ❑Financial Empowerment— Financial knowledge and access to asset -building opportunities and tools G rte' , 'a 1 ❑ Provided BOS update last September ❑ Provided Committee On The Future status update in January, 2019 ❑ Developed workgroups to represent the four strategic areas of focus in the report ❑ Held a co-chairs meeting to develop the workgroup membership ❑ Held a workgroup kick-off meeting 6/13/2019 ' C r) G o B 2 _w H HIT Workgroup Kick-off Event u • Held June 10, 2019 • Collaboration with Virginia Credit Union • Over 50 participants from County, private partners and faith -based community representatives' ,+� t • Overview of the Committee on the Future and workgroup deliverables ' C r) G o B 2 Workgroup Co -Chairs • Social Capital • Danika Briggs (Social Services) • Valerie Dunbar -Brooks (Social Services) • High Opportunity Communities • Matt Becker ( Community Enhancement) • Steve Haasch (Planning) • Human Capital and Jobs— Chad obs— Chad Maclin (Chesterfield County Public Schools) • Karen Aylward (Economic Development) • Tina Shreve (Economic Development) • Financial Empowerment • Mike Mabe (Library) • Jenny Stevens (Library) 6/13/2019 • Spring Creek Baptist • Community College Workforce Alliance • Virginia Career Works — Capital Region • John Tyler Community College • Goodwill • Chesterfield Chamber of Commerce • Housing Opportunities Made Equal (HOME) • Connect VA • Capital Region Collaborative • Virginia Credit Union • Chesapeake Bank • AARP • United Way • Commonwealth Catholic Charities • Chesterfield County Public School r�. 3 0, 4. per, /, ❑Workgroups will determine gaps in strategies and evaluate using the following criteria: • Operational feasibility — how well will it work in the county including population demand and response • Resource feasibility — how practical is the strategy in light of available resources • Scheduling feasibility — what is a reasonable timetable to implement the strategy • Economic feasibility — how cost-effective is the strategy. ❑Workgroups will analyze the data to determine the overall feasibility of each strategy. ❑Workgroups will make recommendations to the Steering Committee Questions? 6/13/2019 IH CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: June 26, 2019 Item Number: 3.C. Subiect: Discussion of Current and Future Activities of the North Jefferson Davis Implementation Committee County Administrator's Comments: County Administrate __:,___! Board Action Requested: No action required. Summary of Information: The North Jefferson Davis Implementation Committee met seven times during the second half of FY2019. Through the Department of Community Enhancement, the County engaged a consultant to undertake a market analysis of this part of the corridor that also included an analysis of the projected economic impact of the creation of a linear park along Falling Creek and investment in the James River Conservation Area; key findings are attached. Additionally, several sites were recommended as potential redevelopment opportunities. As part of the redevelopment effort along the corridor, the Planning Department has drafted a residential overlay ordinance allowing for multi -family development in C-3 and C-5 zoning categories. Several sites were analyzed by another consultant examining the practicality of the potential ordinance change and it was positive. To assist with redevelopment projects a performance agreement has been drafted to incentivize developer activity. The Department of Community Enhancement has stepped up commercial code enforcement efforts along the corridor and has engaged in several, successful community clean-up events in surrounding neighborhoods. Through the Transportation Department, a transit pilot program grant was awarded with service starting in FY2020 and sidewalk enhancements have been designed. Preparer: Daniel Cohen Title: Director of Community Enhancement Attachments: 0 Yes F No y Northern Jefferson Davis Highway Real Estate Market Study Introduction In early 2019, Chesterfield County's Department of Community Enhancement commissioned a real estate market study for the North Jefferson Davis Highway Corridor. Urban Partners was selected for the study. The intention of the study is to inform the North Jefferson Davis Steering Committee, elected and appointed officials and county administration of the market opportunities and potential investments along the corridor. Summary of Key Findings Real Estate Market Analysis: • Residential Market: ➢ Rental Market: The Study Area has an extremely tight rental housing market. Only 35 units are vacant currently on the corridor out of 2,226 (98.5% occupancy rate) Colony Village is the newest rental complex on the corridor. With modern amenities, the complex receives rents per square foot comparable to the regional average. Market Opportunity: Study Area can absorb 450 to 600 units of multi -family development by 2025 ➢ For -Sale Market: ■ The Study Area has a tight for sale housing market as well. Currently experiencing a two-month absorption rate. ■ Market Opportunity: Study Area can absorb 200 to 300 for -sale single family/town-homes by 2025 • Retail Market: ➢ There is currently 476,700 square feet of retail on the corridor, generating $115.8 million in annual sales. ➢ Within the Study Area, only, there is an over -supply of retail establishments. ➢ However, there is a need for increased retail within a larger 4.5/6 -mile trade area. ➢ Market Opportunity: Need for additional 135,000 to 175,000 square feet of regional serving retail on the corridor. • Hotel Market: ➢ There are currently three hotels within the Study Area and two new hotel proposals ➢ Market Opportunity: If two proposed hotels are developed by 2025 there will be sufficient demand for an additional 80 room hotel within the Study Area. • Entertainment, Office and Industrial Market: ➢ No identified entertainment opportunities ➢ Limited office opportunities ➢ Combination of locational strengths, the County's Technology Incentive Zone and the federal Opportunity Zone program make the Study Area an attractive location for industrial development. Economic Impact Analysis of the James River Conservation Area and the Falling Creek Linear Park The study looked at the economic impact analysis on the Study Area of proposed County investments in the James River Conservation Area and the Falling Creek Linear Park. • The investment in the two projects represent a total of $15,510,750 ➢ James River Conservation Area Investment: $7,710,750 ➢ Falling Creek Linear Park Investment: $7,800,000 ■ Expected additional indirect and induced economic output resulting from the County's investments: $9,858,633 ■ Expected total full-time jobs created by the County's investment: 167 FTE • The current total value of all properties within a % mile of the two parks is $286,432,000 • The estimated future value of all properties within a % mile of the two parks after the proposed investments is $321,366,126 ➢ Total property values are estimated to increase by $34,943,126 as a result of the two proposed investments • The estimated increase in annual County tax revenue resulting from the proposed County investments along Falling Creek and at the James River Conversation Area: ➢ Increase of $480,108 in annual tax revenue Northe 2019 Activities on ► Seven Committee ► Market Study andSite i , ► Effect of ProposedP r ► C -3/C-5 Solution Regi -lad rdiMance No. Commercial-d-,odej ► NeighborhoodC16" i L ►Transportation `fmpro';ements��3" ► Economic Incentive-Per'for'm,ance'yAareement 6/19/2019 Route,, 1 Improvement Projects Marina Drive to Elliham ,.. $3 construction in 2021 t�dPedestrian Improvements, oFa1ling Creek Wayside Park, nrn�xCTB approval in June, �atxely 1.5 miles Keep Chesterfield Beautiful s ► Bensley: April 13, 2019-.809 ho1 MRanrp� " household items and 1,100 pound recycled" ► Ampthill: May 11, 2019-272 home L dumpster for residents to us � e community Study Area/Opportunity Zone C '�Fa ms Y K+ T I 1 Route 1 Market Study Consultant Findings ► Market Opportunities. ► Study Area can absorb 4500 600 ni- of t Iti=family development by 2025 ► Study Area can absorb 2' o ± �n le family/fown-homes by 2025 b. Sufficient demand ford = m i' o i e'Study Area by 2025 Failing Creek Linear Park Investment: 7,800 00 w ► Expected additional indirect and i rg. outpll resulfirig,from the County's investments: $9;858,633 ► Expected 167 total full-time lobs croafecl i kes investment ► The estimated future value=of all p o I ithln a'/2=rnile of the two parks is $321,366,126 ► Total property values estimated to increclse'by $34,943,126 ► Estimated $480, 108 increase in annual County fax revenue �{ >\cus H sti Park John�Tlyleaar (,ollege k Route 1 Market Study Consultant Findings ► Market Opportunities. ► Study Area can absorb 4500 600 ni- of t Iti=family development by 2025 ► Study Area can absorb 2' o ± �n le family/fown-homes by 2025 b. Sufficient demand ford = m i' o i e'Study Area by 2025 Failing Creek Linear Park Investment: 7,800 00 w ► Expected additional indirect and i rg. outpll resulfirig,from the County's investments: $9;858,633 ► Expected 167 total full-time lobs croafecl i kes investment ► The estimated future value=of all p o I ithln a'/2=rnile of the two parks is $321,366,126 ► Total property values estimated to increclse'by $34,943,126 ► Estimated $480, 108 increase in annual County fax revenue C -3/C-5 Residential Zoning\ Overlay Po. Allow RMF &RTH. Uses n `. . .e\ �nwRoute gCoHdorby Right \(restrictions10. Hi & Uof .C ► moremoo topes o e Bu$e». ► Potential Restrictions om o.I I s Quality ............. Re io. Site Acea eq p ► Open Space ► Slews G/hgoan R Ge S \2 w« ► Connectivity to Adjacent Properties (where desirable) F1 NJD Residential Overlay: Test Case � Performance Agreement gkRtz.l and Willis, Rt. 1 and it with land use ► Restricted to several t( 288, and Rt. 1 and `SR ' IN. $5M minimum investrr plan for area ► 10 year benefit period at 20%) where RE taxe ► Policy to sunset at twc effectiveness and, the ► Administered through programs At 40% and 10 ed back aluate for he`"EDq dlongs y,-,er;performance grant 6/19/2019 Projects & Planning Columbia Pike Image Gallery �.�...�� —`^~^ �...�� �.~. �..—..' ABOUT CPRO ,'2C.W.bN Pik. —o'— I' 0.1vw- cv—bla P, h 'gtc':ol--e;ta-o —at — —fee" a nt"',x"d Out Mini— To champ -m arcbus resi 37.d --,y a!t,gC-. ­oB P'mt 1, CPR0--!o keep a e pk- a , ae!ea'f"-r 3 To ire, opel�:`ea to -'s Pl.- �q that, I! — - o, f a ;--t !rend urban—nic" —�C) —kS to a:,h e,� the 'p.0 , as e.a...zbed, ap" ` or'a. re",1h ;' Mai 11, 19�a'd a .t' '--"t �-Iv ht:e!-' ;1; :�'3' of t't P" —e C':!"W tt ctte o,.g!- :at— L—t lolm!�� b�ns to CPEO are tal Revitalization Background I'tte 19�01 t.A.; rgl-,. Co"ty 9-d'h::zec Ine Columbla PJk*2M P�I� 'vogole re.,:a: C—M—' 0-- a -d S. Oa. l— st-t G 199^. C=0 drc-osz-' 'h,h lej to t�. 3—'ot .Icf'he Cotumbia Pike lnidlative.�-,I-- a--dthe fal.a:,..lre I—r d— z"' -"' g:-, C.'-'ty' fell! nled d15 p cha":Ze; 3,C Irea., ✓tl Z -Ig t.+ deatqhfd to t—url -f p -; ate toe, and �, e 15 f e --,t at f., �' f, rt,!:aIv, h.,lt, a'..,g I,! CD�..o 3 o!k!d Cjc'tIr t 6/19/2019 6/25/2019. MARKET ANALYSIS COMPONENTS 6/25/2019 MARKET ANALYSIS COMPONENTS ------------------------ ---, Housing Rental & Sales L- - - - - - - - - - - - - - - - - - - - - - - - -qw MIXED-USE ENVIRONMENTS 2 Oakdale 1/1'%:\ Silvevleaf Townhomes 6/25/2019 ` ,y q v, ' ' lil % J " i� , , C r 11 ✓ �{�"-�f V �{ TWO RETAIL ]e OPPORTUNITY a �� `�/ \� ✓ t L{`.�CIOP[en i; 1 9 �'i B95 Wil TYPES: +� n5c ��� rr�ate�'- c FII,n9w -� 'Varma v 1) Capturing excess R LL `� IIL r 1r., r� ; Rd s �� , demand in the, E sna �and.0 , �f Bensley l/ 1 �i � , �Plnes immediate Study Area: T{{1j -( Five Forks q�P rt iJ, w\ _ SiUdy -E ChC Iyert Id '`�1 �6'°� 2) Growth that attracts L .,' Areas.. �: - �-,. - t ,, 4 ® f Quail•.0a 5 customers for goods and han ahan i Fa'r " _.P St � iy Chest field / -services that are in short r -��. Rdt W. supply in both the near ,1r' v— dl 4.5 -mile trade area as • s r rgti Chester ' Dutch G e� o r, - well as•the larger 6 mile {'{� '°� k s• uor)a }� 1Sue me svill .1/1 54 .. trade area. ��J Xk' 5 k ,aa Restaurants - F estaurants - Limited PANERA BREAD Furniture/Mattress 'Asnie H OMESTOREy ri —rj 6. Nursery/Outdoor Equip Specialty Retail 6/25/2019 Catalytic Sites Components �— y 1. Townhomes (48 units) I IUP • NT 3 bed, 2.5 bath 4 "§ avg sale: $210,000 m3 # `S' 2. MF Rental (270 units) ., Comparable pricing as Colony Village Mw E E 3. MF Rental (80 units) Comparable ricin as FL91MARKE7 4 P pricing f F. Colony Village z �r 4. Hotel (80 rooms) Upper-mid FOOD LION w� l !• 5ift, SIR* 5. Restaurant 5,000 SF pad ' Components - RICH'P ` c 1. MF Rental (200 units) T � 4� � Comparable pricing as %,� 'W BELL �+REFU. ` Colony Village _ LICKING e1F 2. Restaurant 5,000 SF pad Ironn9 ke oFN 3. John Tyler CC ,- VI 5 OR Workforce Training Center i_ I •ly E ( i --\ 45,000 SF 4. Townhomes (30 units) Falling Creek Apt I / / Avg sale: $250,000 ..qR. 5. Falling Creek Apt J. ', _— _ �` 6 6. Townhomes (57 units) 3 bed, 2.5 bath / t Avg sale: $210,000 11 a 3 N Components 1. Townhomes (39 units) 3 bed, 2.5 bath Avg sale: $210,000 2. MF Rental (150 units) Comparable pricing as Colony Village 3. Retail Drug Store, Misc. Retail 4. Retail Restaurant, Misc. Retail Components - CC' `TES_ YIN .: ` 1 1 1. Hotel (1 20 rooms) - t Upper-mid ,1 UTDOOR.FLEAMARKET 2. Restaurants PARCEL). I Three restaurants •�` -- ' 3. MF Rental (160 units) �' Comparable pricing as '•,• - OUTDOOR FLEA MARKET ... PARCEL2. '1 Colony Village 4. Townhomes (45 units) c 3 ' 3 bed, 2.5 bath Avg sale: $210,000 �_ P N Components 1. Townhomes (39 units) 3 bed, 2.5 bath Avg sale: $210,000 2. MF Rental (150 units) Comparable pricing as Colony Village 3. Retail Drug Store, Misc. Retail 4. Retail Restaurant, Misc. Retail 94 ` I \ I STARA S itr N Components 1. Townhomes (39 units) 3 bed, 2.5 bath Avg sale: $210,000 2. MF Rental (150 units) Comparable pricing as Colony Village 3. Retail Drug Store, Misc. Retail 4. Retail Restaurant, Misc. Retail KEY IMPLEMENTATION STRATEGIES 13 Revitalization Organization for NJDH -A non-profit, public-private partnership. - Represented by business community, neighborhood associations, property owners, and individual residents that live or work along.the N. Jefferson Davis Corridor. - Primary purpose: to advocate for continued revitalization of the corridor by working with public and private entities to bring economic development. KEY IMPLEMENTATION STRATEGIES Opportunity Zone Strategy - Educate community stakeholders. - Build close relationship with DHCD. - Identify specific projects within OZ that are ripe for equity investment. - Develop online maps, showcase projects prominently. - Distribute marketing materials to regional & national OZ Funds. GTALTIIC IROGVEUJPMtHI SIIFSF—L JFM MJd .DM.Hv C.Mdo,Rad E.Ma M..Yat Study Ch,. WdC..M VA I\ 6/25/2019 2 's 7 D Itg3Wt[ID GTALTIIC IROGVEUJPMtHI SIIFSF—L JFM MJd .DM.Hv C.Mdo,Rad E.Ma M..Yat Study Ch,. WdC..M VA I\ 6/25/2019 6/25/2019 KEY IMPLEMENTATION STRATEGIES ® Single-family homes: public assistance in acquisition and site preparation. ® Retail/Restaurants: encourage and recruit independent businesses or local operators. Continue installation of pedestrian -scale streetscape improvements. 10 ZZ - -� }uaw�Co�diu3 - �ak—- .�i�auag 4 asbaa3u� ani ah �(�aadoar t a �u�a}ua cl►o�!aad. J, I)ddWl J0 SININOdWO) OMI S2iIJKMd myon �.. �i �;� �!).`Y�7 `-..-.1 ?` 14 c• ] Tod Joawl NaaJ:) 6w110A ° y i oaJy uoiIonJaSUOD Dania sawor SISAlVNV DVdWI 6ZOZ/SZ/9 6/25/2019 PROJECT BUDGET James River Conservation Area: "Part 1 A: Southern Portion Access Road and Parking lot $2,093,000 ®Part 1 B: Trail Network $1,506,500 °Part 2: Boat Launch, North Parking, and Fishing Areas $4,111,250 $7,710,750 Falling Creek Linear Park ®Stone Bridge Across Creek — VDOT Wayside $2,860,000 ®Extend to James River and Cogbill Road $4,940,000 $7,800,000 IMPLAN ANALYSIS (STUDY AREA - VA) Industry Output Employment Direct Output: $15.5 million Direct Employment: 104 FTE Indirect Output: $4.26 million Indirect Employment: 24 FTE Induced Output: $5.60 million Induced Employment: 38 FTE Total Output $25.36 million Total Employment 167 FTE Tax Impact: $900,670 (State and Local), $2,079,900 (Federal) 12 INCREASED A' rr'rr VALUES (HALO EFFECT) tt +�;. w S e {'� �•'4t.. .�� � } '. _sir �^J , � �' fl f , R � M � i � � 1 r� L •1 Y 'b \T , tj � S •fy� }-�V'T'y A F yam,' � � "'�.s"y�``` pi x� .t Legend 11 v�,fzf Soo �NldhrmxDxNx S� iJ Arw Hxn tNIDHCSmrylvw pit'!6W(((LLt666..u^^^,��r��x••• ..:i PARCELS LOCATED WITHIN 500-2SOO kOF PROPOSED LINEAR PARK r--L--JF. t 0 1,000 1,000 6/25/2019 13 INCREASED VALUE OF PROPERTIES WITHIN 1/2 MILE Existing Residential Properties: , Condos " $1.25 Multi -Family $6.99 $2.52 $1.92 $0.38 $0.65 $12.46 Single -Family $6.55 $7.13 $4.42 $2.16 $0.98 I' $21.24 , (in millions) $14.79 $9.65 $6.34 $2.54 $1.63 $34.94 New Residential Developments: ® Total increased assessment (+15% to +20%):, $15.6 million COUNTY PROPERTY TAX REVENUE INCREASES 11 Existing properties: 11 New development: $331,960 $148,148 Total "halo effect" from County park improvements along Falling Creek and James River Conservation Area: $50.5 million in increased property values $480,000 annual tax revenue (2019) 6/25/2019 14 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 2 AGENDA ��R6INy Meeting Date: June 26, 2019 Item Number: 3.D. Sub'tect: Work Session to Review 2019 General Assembly Legislation County Administrator's Comments: County Administrato . Board Action Requested: The Board of Supervisors is requested to decide which new laws enacted by the 2019 General Assembly should be studied further or advertised for public hearings to amend the County Code. Summary of Information: After each General Assembly session, staff identifies changes in state law: (1) which legally require the Board to adopt a change to the County Code; (2) on which the Board can choose to take, or not take, action, and 3) on which no action is required but which may be of interest to the Board. The attached "summary sheet" (Attachment A) summarizes the one enacted bill that will require the County to amend the County Code and the three bills for which the Board can choose whether or not to take action. Staff recommends no further action on two of these bills. Attachment B describes the bills in greater detail and includes five additional bills which may be of interest to the Board. Preparer: Jeffrey L. Mincks Attachments: 0 Yes Title: County Attorney 112610.1 (112609.1 & 115189.1) 1-1 No Attachment A 2019 Virginia General Assembly Legislation Affecting the County June 26, 2019 Staff Recommendations Summary Sheet I. MANDATORY CHANGES REQUIRING BOARD ACTION Item Bill Bill Description Staff Recommendation Board Decision No. No. Agree Disagree 1. SB Amend the County Code to Staff recommends that the Board 1. 1367 add provisions relating to set a public hearing for July 24, dogs running at large in 2019, to enact these mandatory packs. ordinance amendments and related penalty provisions. II. OPTIONAL CHANGES PERMITTING BOARD ACTION 2. HB Amend the County Code to Refer to the Planning Department 2. 1698 provide for certified mail as and County Attorney to prepare an additional means to necessary ordinance amendments provide notice of a written and forward them to the Planning order from the Director of Planning in a zoning matter. Commission for public hearing and recommendation to the Board. 3. HB Amend the County's special Staff recommends no action on 3 2365 land use assessment this item; staff can provide ordinance to provide that the calculations on the financial annual increase in the impact of applying caps at various assessed value of eligible property shall not exceed a amounts if the Board desires. specified dollar amount. 4. HB Amend the County Code to Staff recommends no action. 4. 2752 establish a new ordinance regulating motorized scooters and/or skateboards for hire. 0425:112609.1 Attachment B 2019 VIRGINIA GENERAL ASSEMBLY LEGISLATION AFFECTING THE COUNTY June 26, 2019 I. MANDATORY CHANGES REQUIRING BOARD ACTION 1. Amend the County Code provisions relating to dogs running at large. [SB 1367]. Staff Recommendation: The County previously adopted a dog running at large ordinance pursuant to state law. SB1367 as enacted requires the County to make changes to the existing ordinance to impose a civil penalty not to exceed $100.00 per dog on the owner or custodian of any dog found running at large in a pack of other dogs running at large. Any civil penalty collected must be deposited by the Treasurer in the same account established by State law for dog license fees. In addition, these changes will require amendments to another ordinance that provides the penalties for violations of the County's animal laws. Staff recommends that the Board set a public hearing for July 24, 2019, to enact these mandatory ordinance amendments and related penalty provisions. 11. OPTIONAL CHANGES PERMITTING BOARD ACTION 2. Amend the County Code to provide for certified mail as an additional means to provide notice of a written order from the Director of Planning in a zoning matter. [1-1131698]. Staff Recommendation: State law currently requires that the Director of Planning's written order regarding a zoning matter be sent to the recipient by registered mail or posted at his address. HB1698 allows the County to provide by ordinance that a written order may also be sent by certified mail. Amending the zoning ordinance to provide for the certified mail option would provide additional flexibility to the Director of Planning in such circumstances. Staff recommends that the matter be referred to the Planning Department and County Attorney to prepare necessary ordinance amendments and forward them to the Planning Commission for a public hearing and recommendation to the Board. 3. Amend the County's special land use assessment ordinance to provide that the annual increase in the assessed value of eligible property shall not exceed a specified dollar amount. [HB 2365]. Staff Recommendation: The County has enacted a special land use ordinance that results in a significantly reduced tax assessment for qualifying agricultural, forestal, and open -space properties. The 2019 General Assembly enacted legislation which permits localities to place a specified dollar amount per acre cap on any annual tax increase for qualifying land use property. The tax assessment reduction available to qualifying land use properties is already significant (on average, a 75% reduction in real estate taxes). While staff does not recommend imposing any additional cap on this tax, staff could provide calculations on the financial impact of applying caps at various dollar amounts if the Board desires. 4. Amend the County Code to establish a new ordinance regulating motorized scooters and/or skateboards for hire. [HB 2752]. Staff Recommendation: Recently, a number of major metropolitan areas have had companies establish sites for the rental of motorized scooters and skateboards resulting in 1) such vehicles impeding the flow of traditional motor vehicles on the roadways and 2) the scooters/skateboards being abandoned after use in places other than the original rental sites. This legislation allows Virginia localities to regulate the rental of motorized scooters/skateboards. The Police Department reports that the County is not experiencing any problems with these vehicles and staff recommends that the Board take no action. III. LEGISLATION OF INTEREST TO THE COUNTY 5. Residential proffer amendments. [HB2342/SB1373]. Summary: The General Assembly amended the 2016 proffer legislation that had severely limited the County's ability to discuss proffers with property owners/developers in residential zoning cases. The 2019 legislation does not mandate any changes to the County's zoning ordinance, but the legislation does allow open interactions with zoning applicants regarding residential proffers. The 2019 legislative changes are favorable to the County and will enable more candid discussions regarding mitigation of the impacts of residential developments on County facilities and on adjacent property owners. It also makes it significantly more difficult for applicants to litigate proffer -related issues. In fact, once an applicant has submitted a signed proffer, that proffer is conclusively established as being reasonable under state law, pursuant to this legislation. 2 6. False information and hoax criminal activities; penalty. [SB1031/HB2056]. Summary: This legislation makes it a Class 1 misdemeanor for any person to knowingly, with the intentto mislead a law-enforcement agency, cause another to give a false report to any law-enforcement official by publicly simulating a violation of Chapter 4 (§ 18.2-30 et seq.) (Crimes Against the Person) or Chapter 5 (§ 18.2-77 et seq.) (Crimes Against Property) of Title 18.2. This was County -requested legislation. 7. Conflict of Interests Act. [SB1430]. Summary: This legislation requires all local elected officials to receive training on the provisions of the State and Local Government Conflict of Interests Act at least once every two years. The bill requires local officials in office on July 1, 2019, to complete such training no later than December 31, 2019. The Virginia Conflict of Interest and Ethics Advisory Council will provide such training online. 8. Virginia Freedom of Information Act. [SB1431]. Summary: This legislation —which is not effective until July 1, 2020 —will require local elected officials to complete an online ,training session on the provisions of the Virginia Freedom of Information Act at least once every two years while they are in office. 9. Virginia Freedom of Information Act (FOIA). [SB1554]. Summary: This legislation provides that in addition to any penalties imposed under FOIA, (i) if a court finds that any officer, employee, or member of a public body failed to provide public records to a requester in accordance with the provisions of FOIA because such officer, employee, or member of a public body altered or destroyed the requested public records with the intention of avoiding the provisions of FOIA prior to the expiration of the applicable record retention period set pursuant to the Virginia Public Records Act, the court may impose upon such officer, employee, or member in his individual capacity a civil penalty of up to $100 per record altered or destroyed, and (ii) if a court finds that a member of a public body voted to certify a closed meeting and such certification was not in accordance with the requirements of FOIA, the court may impose on the public body a civil penalty of up to $1,000. These penalties will be paid to the state's Literary Fund. 115189.1 9 '! + + � a.,." sae,; ••� CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 goy AGENDA a°:�lR6It11A>." Meeting Date: June 26, 2019 Item Number: 4.A. Subject: Key Financial Indicators Quarterly Report County Administrator's Comments: County Administrator: Board Action Requested: Accept the attached Key Financial Indicators Quarterly Report. Summary of Information: The attached report provides a comprehensive review of financial, economic, and demographic datasets; illustrating key metrics that are tracked monthly, quarterly, and annually. Preparer: Meghan Coates Title: Director of Budget and Management Attachments: 0 Yes El No KEY FINANCIAL INDICATORS [L� SECOND QUARTER CY2019 TABLE OF CONTENTS GENERAL OVERVIEW 3 GENERAL ECONOMIC CONDITIONS 6 FINANCE AND BUDGET 7 HOUSING AND REAL ESTATE 10 COMMUNITY AND DEMOGRAPHICS 11 REPORT OVERVIEW This report has been designed to provide strategic insight into key financial and economic measures for Chesterfield County. The county has a long standing history of evaluating and reviewing these measures on a regular basis, however, with this report, we are now able to communicate this information to a larger audience. The county remains committed to strong fiscal stewardship; this report showcases relevant and informative financial, economic, and general countywide indicators that are important in informing both current and future programs, services, and resource allocation. In addition, the county previously published a dashboard focused on key economic indicators, titled 'Blueprint Monthly.' This new quarterly report replaces that previous publication. The data presented in the Monthly Report will continue to be reported on within this report. s Auditor of Public Accounts (APA) Analysis With the publication of the 2018 Local Cost Comparative Report by the Virginia Auditor of Public Accounts (APA), an analysis of how the County compares to its peers over a ten-year time -frame was conducted. The report, published annually, prescribes a format for localities to submit their most recent fiscal year data in a uniform manner and covers topics including expenditures by function, revenues by source, and demographic and tax data. Below are some of the findings from this analysis. The peer group consisted of the Counties of Hanover and Henrico, and the City of Richmond. Population Over the last ten years, the County has been the primary beneficiary of an increase in the Metro area population. Between 2009 and 2018, the County remained the most populous of the four jurisdictions, and the County's population increased by 32,426, which represents 35% of the total growth across the four jurisdictions. The County also saw the greatest year -over -year increase between 2017 and 2018, a change of just over 6,000 residents, or 1.81 %. These trends suggest that Chesterfield remains an attractive destination within the region. Real Estate Chesterfield, like all regional localities, experienced a decline in the taxable real estate base following the last economic downturn. From the peak value to the trough experienced in 2013, the taxable real estate base declined by 10%. This was the second highest decline in the region after Henrico, which experienced an 11% decline between 2010 and 2012. However, over a ten-year period, Chesterfield's taxable base has outperformed its regional peers. In terms of percentage growth, Chesterfield is second to Hanover County, but has experienced the largest increase in total taxable base growth, rising by over $2 billion - over $600 million more of an increase than Hanover County which is second at $1.48 billion. Henrico County also grew $1.27 billion, however, due to a deeper decline in real estate values, Henrico has taken longer to return to pre -recession levels. Coupled with an increasing population, this growth points to a robust real estate market in the County, as further evidenced by increased average sales prices in the County. Operating Expenditures Between 2009 and 2018, County maintenance and operations expenditures increased by $128.5 million, the second highest behind Henrico, which experienced an increase of $138.5 million. The primary drivers of the increased County expenditures were: Education, Public Safety, and Health and Welfare expenditure increases account for 89% of the increase between 2009 and 2018. However, a more meaningful statistic than solely total increased expenditure, is expenditure per capita. This provides a snapshot at the efficacy of each taxpayer dollar spent. On this measure, Chesterfield has been ranked first amongst its regional partners every year since 2009, with per capita expenditures at $2,938 compared to the peer average of $3,389 as of 2018. Chart 1. Change in Population (2009-2018) 35,000 30,000 25,000 20,000 15,000 10,000 5,000 Chesterfield Hanover Henrico Richmond Chart 2. Change in Taxable Base (2009-2018) $2.58 $2B $1.513 $1 B $500M Chesterfield Hanover Henrico Richmond Chart 3. Change in Expenditures (2009-2018) $60M $50M $40M $30M $20M $10M Safety Welfare Development Admin. Rec, & Gov't Works cultural 3 KEY FINANCIAL INDICATORS REPORT Tax Relief As highlighted in the FY2020 transmittal letter to the Board of Supervisors, Tax Relief for the Elderly and Disabled is a major cost driver for FY2020 and beyond, with funding expected to surpass $12.5 million by FY2024. Perhaps the most striking statistic to come out of the analysis is the growth in this program since 2009. In 2009, the County relieved $3.47 million in real estate taxes for those qualifying for the program, with Henrico relieving $8.52 million - a $5.00 million difference. However, in 2018, while Henrico still relieved more than $8.61 million, the County relieved $7.45 million- a $1.16 million difference. In other words, Henrico's tax relief program rose by 1.12% compared to 114.54% for Chesterfield in a ten-year time period. Possibly explanations for this disparity include shifting demographics, number of eligible applicants, and different program parameters. As the County continues to experience a demographic shift, based on current trends it is on course to surpass Henrico and relieve the most tax relief for eligible elderly and disabled recipients in the near future. Education Chesterfield County has consistently prioritized education in budgetary decisions. In 2018, the County spent 61.2% of its combined operating and debt service expenditures on education related expenses and has been consistently above 60% since 2009. For context, Henrico spent 49.6% in 2018 - an 11.59% differential. Furthermore, in terms of total debt levels by function, education accounts for 66.97% of Chesterfield's total gross debt burden - 17.06% higher than the peer group average of 49.91%. This figure includes debt related to bonds, literary loan funds, and other long- term obligation debt including pension liabilities for both the County and School systems, amongst others. CHART REFERENCE GUIDE CHART 1. CHANGE IN POPULATION Population data used for this comparison is from the Virginia Auditor of Public Accounts Local Government Comparative Reports, published annually. These population estimates are obtained from the following: University of Virginia Weldon Cooper Center, Demographics Research Group. (2019). Virginia Population Estimates. CHART 2. CHANGE IN TAXABLE BASE Real estate taxable valuations used for this comparison come from the Virginia Auditor of Public Accounts (APA) Local Government Comparative Reports, published annually. The APA retrieved this data from the Department of Taxation's annual reports. Chart 4. Percent Change in Tax Relief for the Elderly and Disabled (2009-2018) 120% 100% s01i 60°/ 40% 201ic 0I/C -20% r�S i fbll �qifjr�►��jr>���yri���s����yE�z�ytf��yr�z�yE:� Chart 5. Gross Education Debt Burden (2018) $1.2B $1 B $800M $600M $400M $200M Chesterfield Hanover Henrico Richmond CHART 3. CHANGE IN EXPENDITURES Tax relief estimates are available in the Virginia Auditor of Public Accounts (APA) Local Government Comparative Reports, published annually. Information regarding tax relief amounts are submitted to the APA annually, according to the standards set by the Uniform Financial Reporting Manual. CHART 4. PERCENT CHANGE IN TAX RELIEF FOR THE ELDERLY AND DISABLED Expenditure estimates by category come from the Virginia Auditor of Public Accounts (APA) Local Government Comparative Reports, published annually. Information regarding local government expenditures are submitted to the APA annually, according to the standards set by the Uniform Financial Reporting Manual. CHART 5. GROSS EDUCATION DEBT BURDEN Education expenditure estimates and debt estimates by category both come from the Virginia Auditor of Public Accounts (APA) Local Government Comparative Reports, published annually. Local governments are required to submit this financial data to the APA annually, according to the standards set by the Uniform Financial Reporting Manual. CHART 6. RECREATIONAL VEHICLE (RV) SHIPMENTS Data indicating trends in recreational vehicle (RV) sales is available from the RV Industry Association. This data comes from monthly RV shipment reports. CHART 7. 10 -YR TREASURY CONSTANT MATURITY MINUS THE 3 -MONTH TREASURY CONSTANT MATURITY The information in this chart represents the spread between the 10 -Year Treasury Constant Maturity and the 3 -Month Treasury Constant Maturity. The data in this calculation was retrieved from FRED, Federal Reserve Bank of St. Louis. KEY FINANCIAL INDICATORS REPORT National Economic Update June marks the 10th anniversary of economic growth in the United States. By next month, if the growth continues, it will be the longest expansion since 1854. Indicators including real GDP, industrial production, and real retail sales are continuing to grow. While remaining cautiously optimistic for FY2020, economic headwinds previously reported, as well as other datasets, increasingly point to a slower growth. The largest headwind facing the economy at present is the changing trade environment. With the imposition of tariffs and further escalation possible, the economic effects have begun to reverberate into the wider economy, increasing uncertainty in the economic outlook compared to a few months ago. With no agreement between the United States and China, higher import and export costs will continue to impact corporate and consumer finances with corporations either choosing to absorb the increased costs, pass them onto the consumer, or a mix of both - all of which will depress demand in the economy, affecting economic growth. Headline employment indicators, while strong by historical standards, are beginning to show signs of softening. Average monthly job growth in 2018 totaled 223,000 per month, but year-to-date measurements in 2019 are averaging 164,000, with the latest three months trailing at an average of 151,000 per month. March and April employment numbers were both revised downwards, and the initial May report showed job growth of 75,000 jobs -well below average. With a low unemployment rate, job gains have been expected to soften as employers compete for a smaller labor pool, and that wages would post stronger gains as employers vie for employees. However, wage data suggests that this is not occurring as expected. Average hourly earnings over the last year have increased 3.1 %, which represents the third month of decline in growth. This dichotomy between job and wage growth expectations suggests that other underlying trends in the wider economy are accounting for the slowing job creation growth. One consumer indicator that is flashing a warning sign is recreational vehicle (RV) sales. RV sales trend with the Leading Economic Index (a broad measure of economic health) and historical data suggests that when sales begin to decline, an economic downturn follows shortly thereafter. With average RV's costing in excess of $100,000 and maintenance and operating costs running into thousands of dollars per year, sales are highly dependent on strong consumer confidence in their financial situation. Sales in 2018 declined by 4.1 % compared to 2017, and in 2019 sales through April are down 24.0% compared to the same period in 2018, with declining sales occurring in 11 of the last 12 months. On an annualized basis, RV shipments are projected to end 2019 at approximately $420,700, a decline of 13.02% from 2018, suggesting further erosion of consumer confidence. Finally, another leading economic index that has been a reliable predictor of economic of downturns, inverted yield curves, are also flashing warning signs. Several yield curves, which show interest yields for bonds of the same credit quality over different contract lengths, are now inverted. With inverted yield curves, yields on longer bonds are lower than shorter -term bonds as investors lock in longer term rates with an expectation that current interest rates will decline in the face of an economic slowdown. The demand for longer-term bonds pushes their yield down below shorter -term rates, causing an inversion. One of the yield curves, the 10 -year Treasury Constant Maturity minus the 3 -month Treasury Constant Maturity is a strong predictor of future economic activity. When this curve is inverted for a sustained period, the economy has entered recession between eight to thirteen months later. At time of print, the spread is at -0.21 % and has been inverted for 19 days. If this inversion is sustained it could indicate an economic slowdown is on the horizon. At present, County indicators point to sustained growth in FY2020. However, looking beyond FY2020, the above economic indicators, amongst others, will weigh on the FY2021 revenue forecast. With increasing economic uncertainty, and to provide a more comprehensive economic picture to readers, the next edition of this report will begin to report out on national and state indicators that are tracked internally, and what they may mean for the County's economic outlook. Chart 6. Recreational Vehicle (RV) Shipments 550K 500K 450K 400K 350K 300K 250K 200K 150K X41+11)�4;v%b'�i11111)�.111�b�d1yl1)��Ij�' Chart 7. 10 -Year Treasury Constant Maturity Minus 3 -Month Treasury Constant Maturity 1985 1990 1995 2000 2005 2010 2015 2020 5 KEY FINANCIAL INDICATORS REPORT GENERAL ECONOMIC CONDITIONS SALES TAX A key measure of consumer spending and consumer confidence in the local economy. With low County unemployment and average weekly wages continuing to increase, consumer spending in the County is up 2.7% year-to-date. One note of caution, however, is that the latest March reading shows a decrease of 0.9% compared to the some period last year. This mirrors the shift seen at the state level and could be due to the federal tax cuts and the associated impact on refunds. The County will continue to monitor this metric closely for any continued shift in the trend. AVERAGE WEEKLY WAGE At $938, average weekly wages across government and private sectors in the county are up 2.3% compared to 2018. With a strong and competitive labor market wage pressure has resulted in increased wages for employees which has fed through to consumer spending in the county. TWO CURRENT CURRENT YoY YoY FYTD YoY READING YEAR AGO EARS Change Change $938 AGO $890 2.3% $3,694,578 $3,727,148 $3,595,690 1 -0.9% 2.7% AVERAGE WEEKLY WAGE At $938, average weekly wages across government and private sectors in the county are up 2.3% compared to 2018. With a strong and competitive labor market wage pressure has resulted in increased wages for employees which has fed through to consumer spending in the county. VEHICLE REGISTRATIONS The number of new and used vehicle registrations. Registrations as of March are down both compared to one-year ago as well as cumulatively over the year-to-date period by 3.3% and 1.4% respectively. As vehicle taxes are the largest component of personal property taxes (the Counrys second largest General Fund revenue source), the County is monitoring this activity extremely closely to assess its impact on revenue growth. CURRENT TWO YoY FYTD YoY READING YEAR AGO YEARS AGO Change Change 6,539 1 6,762 1 7,178 -3.3% -1.4% PAYROLL EMPLOYMENT With 180,562 workers employed in the County as of March 2019, this represents an 0.9916 increase compared to March 2018. As the County's labor force has increased, the number of County residents employed has increased, lowering the unemployment rate for the County. TWO CURRENT CURRENT YoY READING YEAR AGO YEARS Change Change AGO $938 $917 $890 2.3% $382,336 $356,721 1 $363,179 VEHICLE REGISTRATIONS The number of new and used vehicle registrations. Registrations as of March are down both compared to one-year ago as well as cumulatively over the year-to-date period by 3.3% and 1.4% respectively. As vehicle taxes are the largest component of personal property taxes (the Counrys second largest General Fund revenue source), the County is monitoring this activity extremely closely to assess its impact on revenue growth. CURRENT TWO YoY FYTD YoY READING YEAR AGO YEARS AGO Change Change 6,539 1 6,762 1 7,178 -3.3% -1.4% PAYROLL EMPLOYMENT With 180,562 workers employed in the County as of March 2019, this represents an 0.9916 increase compared to March 2018. As the County's labor force has increased, the number of County residents employed has increased, lowering the unemployment rate for the County. LABOR FORCE TO JOBS RATIO This measure tracks the ratio of jobs at Chesterfield firms to the number of County residents that are actively engaged in the labor force. At 78.2%, this ratio has increased by 1.53% points compared to the same period lastyear, suggesting that more Chesterfield residents are employed within the County. With a continued focus on economic development, the County remains committed to its goal of increasing the ratio closer to 0.8 over time. TWO CURRENT CURRENT YoY READING YEAR AGO YEARSChange nge Change AGO 180,562 178,989 176,733 0.9% LABOR FORCE TO JOBS RATIO This measure tracks the ratio of jobs at Chesterfield firms to the number of County residents that are actively engaged in the labor force. At 78.2%, this ratio has increased by 1.53% points compared to the same period lastyear, suggesting that more Chesterfield residents are employed within the County. With a continued focus on economic development, the County remains committed to its goal of increasing the ratio closer to 0.8 over time. UNEMPLOYMENT RATE Percentage of employable people living in Chesterfield County over the age of 16 who have either lost their jobs, unsuccessfully sought jobs, and are actively seeking work. At 2.90%, the County unemployment rate is below the national rate and matches the state rate. This low rate, coupled with increasing average weekly wages, has driven an increase in consumer confidence in the County as evidenced by increasing year-to-date retail sales and home prices in the County. Two CURRENT CURRENT YoY READING YEAR AGO YEARS Change Change AGO 0.782 0.767 1 0.766 0.02% pts $382,336 $356,721 1 $363,179 7.2% UNEMPLOYMENT RATE Percentage of employable people living in Chesterfield County over the age of 16 who have either lost their jobs, unsuccessfully sought jobs, and are actively seeking work. At 2.90%, the County unemployment rate is below the national rate and matches the state rate. This low rate, coupled with increasing average weekly wages, has driven an increase in consumer confidence in the County as evidenced by increasing year-to-date retail sales and home prices in the County. OCCUPANCY TAX This a local tax levied on hotels and other lodging places within the County for any person who obtains lodging for less than thirty days. The County's rate is eight percent. As of March, collections are up 7.2% year -over year, while year-to-date collections are up 0.1 %. Regional collections year-to-date are up 0.86%, suggesting a potential slowdown in travel related expenditures in the region. We are tracking collections monthly to monitor this source for any sustained slowdown in revenue growth. TWO CURRENT CURRENT YoY READING YEAR AGO YEARS Change Change AGO 2.90% 3.10% 1 3.70% -0.2% pts OCCUPANCY TAX This a local tax levied on hotels and other lodging places within the County for any person who obtains lodging for less than thirty days. The County's rate is eight percent. As of March, collections are up 7.2% year -over year, while year-to-date collections are up 0.1 %. Regional collections year-to-date are up 0.86%, suggesting a potential slowdown in travel related expenditures in the region. We are tracking collections monthly to monitor this source for any sustained slowdown in revenue growth. v �. TWO CURRENT YoY FYTD YoY READING YEAR AGOACOYEARS Change Change $382,336 $356,721 1 $363,179 7.2% 0.1% v �. FINANCE AND BUDGET OPERATING CASH INVESTMENT BALANCE General overview of Countywide cash investment balances. The amounts listed here represent the short-term cash component of the County's total investment balances. This balance has decreased over time as more cash has moved into longer-term investments generating higher returns for the County. The balance is not a reflection of lower overall balances. CURRENT YEAR AGO TWO YEARS YoY READING AGO Change $80.3M $165.9M $288.7M -51.63% AVERAGE YIELD ON INVESTMENTS Measuring the county's investment effectiveness. The objective is to obtain the highest possible yield on available financial assets, consistent with constraints imposed by safety objectives, cash flow considerations, and the laws of the Commonwealth of Virginia that restrict the placement of public funds. Year-to- date average yield is 2.47%, which is in line a 91 -day T -Bill. Compared to the prioryear, yields are up by 0.9996 and up by 1.55% compared to two years ago. INTEREST EARNINGS This is the amount, in thousands of dollars, that the County is earning per month on longer-term investment balances in investment vehicles permissible by State Code. For the month of March, investment earnings reached $1,220k. Compared to the same period one year ago, investment earnings are up by 156.3%, and for the fiscal year-to-date are up by 190.4%. Higher interest rates, coupled with moving operating cash into longer-term investments, are driving this surge in earnings. TWO CURRENT YEAR AGO YEARS YoY Change FYTD YoY READING AGO Change $1.220M $476.01 K $203.66K 156.30% 1 190.41% LONG-TERM LIABILITIES As required by GAAP, a long-term liability has been recorded for the VRS Plan, the County Supplemental Retirement Plan, Retiree Healthcare, and the County Line of Duty Plan for the cumulative difference between the total pension/OPEB liabilities and fiduciary net position as of the measurement date. Incremental improvement to the funded status of each could be a result of additional funding directed to the respective trust, investment returns, or program eligibility/participation. ; �(iy E:� �'fZ1rY i►� �`f �.ii7i [� �'�.L1S E.7 84.48% 1 79.67% 1 82.05% 1 81.40% 99.84% 1 97.86% 1 88.86% 1 92.14% 28.57% 1 22.43% 1 20.63% 1 20.67% 73.66% 1 51.99% 1 55.70% 1 51.99% KEY FINANCIAL INDICATORS REPORT TAX COLLECTION RATE Property taxes are primarily generated from levies on real estate and personal property and are the dominant revenue source for the County, more than half of the general fund budget. Therefore, timely collection of those revenues are critical to operations. This metric is demonstrating the percentage of the original tax level collected within the fiscal year of the levy. 97.26% 1 95.03% I 95.71% I 95.76% PERCENT SPEND WITH CHESTERFIELD BUSINESS Measuring the percent of Chesterfield businesses responding to and entering into agreements for Chesterfield County goods and services and construction contracts. With several large capital project expenditures over the last few years, county expenditures with national companies that specialize in such projects have significantly increased. The county continues to monitor this measure and is committed to utilizing local businesses for county goods and services. In the future, this indicator will report out on goods and services versus capital expenditures. 10.04% 1 16.13% 1 14.91% 1 17.74% FY2018 FY2017 I FY2016 FY2015 NET CHANGE IN FUND BALANCE The net increase or decrease resulting from the use of and contribution to reserves in a given fiscal year. Each year, results of operations (both county and schools) are set aside for revenue stabilization needs in less favorable economies as well as_ such as capital projects. Contributions from restricted revenues that cannot be used to fund general operations (occupancy taxes, BPOL) are also included below. $14AM I $30.2M I $40.8M I $3.8M 518 I FY2017 I FY2016 I FY2G ACCOUNTS RECEIVABLES WRITE-OFFS (NON -TAX) Percentage of write-offs compared to billing total. These are reflective of customer accounts with balances for services delivered and do not include property taxes. 3.11 % 1 2.97% 1 2.72% 1 2.15% FY2018 FY2017 FY2016 FY2015 - APPEALS DATA As an indicator of the accuracy of the assessment data, this measures the number of residential assessments actually changed by the Board of Equalization (BOE). FY2018 FY2017 FY2016 FY2015 116 1 108 1 103 1 109 $0 1 ($15,000) 1 $0 1 ($2,000) 7 TWO CURRENT YEAR AGO YEARS YoY Change READING AGO 2.47% 1.48% 0.92% 0.99% pts INTEREST EARNINGS This is the amount, in thousands of dollars, that the County is earning per month on longer-term investment balances in investment vehicles permissible by State Code. For the month of March, investment earnings reached $1,220k. Compared to the same period one year ago, investment earnings are up by 156.3%, and for the fiscal year-to-date are up by 190.4%. Higher interest rates, coupled with moving operating cash into longer-term investments, are driving this surge in earnings. TWO CURRENT YEAR AGO YEARS YoY Change FYTD YoY READING AGO Change $1.220M $476.01 K $203.66K 156.30% 1 190.41% LONG-TERM LIABILITIES As required by GAAP, a long-term liability has been recorded for the VRS Plan, the County Supplemental Retirement Plan, Retiree Healthcare, and the County Line of Duty Plan for the cumulative difference between the total pension/OPEB liabilities and fiduciary net position as of the measurement date. Incremental improvement to the funded status of each could be a result of additional funding directed to the respective trust, investment returns, or program eligibility/participation. ; �(iy E:� �'fZ1rY i►� �`f �.ii7i [� �'�.L1S E.7 84.48% 1 79.67% 1 82.05% 1 81.40% 99.84% 1 97.86% 1 88.86% 1 92.14% 28.57% 1 22.43% 1 20.63% 1 20.67% 73.66% 1 51.99% 1 55.70% 1 51.99% KEY FINANCIAL INDICATORS REPORT TAX COLLECTION RATE Property taxes are primarily generated from levies on real estate and personal property and are the dominant revenue source for the County, more than half of the general fund budget. Therefore, timely collection of those revenues are critical to operations. This metric is demonstrating the percentage of the original tax level collected within the fiscal year of the levy. 97.26% 1 95.03% I 95.71% I 95.76% PERCENT SPEND WITH CHESTERFIELD BUSINESS Measuring the percent of Chesterfield businesses responding to and entering into agreements for Chesterfield County goods and services and construction contracts. With several large capital project expenditures over the last few years, county expenditures with national companies that specialize in such projects have significantly increased. The county continues to monitor this measure and is committed to utilizing local businesses for county goods and services. In the future, this indicator will report out on goods and services versus capital expenditures. 10.04% 1 16.13% 1 14.91% 1 17.74% FY2018 FY2017 I FY2016 FY2015 NET CHANGE IN FUND BALANCE The net increase or decrease resulting from the use of and contribution to reserves in a given fiscal year. Each year, results of operations (both county and schools) are set aside for revenue stabilization needs in less favorable economies as well as_ such as capital projects. Contributions from restricted revenues that cannot be used to fund general operations (occupancy taxes, BPOL) are also included below. $14AM I $30.2M I $40.8M I $3.8M 518 I FY2017 I FY2016 I FY2G ACCOUNTS RECEIVABLES WRITE-OFFS (NON -TAX) Percentage of write-offs compared to billing total. These are reflective of customer accounts with balances for services delivered and do not include property taxes. 3.11 % 1 2.97% 1 2.72% 1 2.15% FY2018 FY2017 FY2016 FY2015 - APPEALS DATA As an indicator of the accuracy of the assessment data, this measures the number of residential assessments actually changed by the Board of Equalization (BOE). FY2018 FY2017 FY2016 FY2015 116 1 108 1 103 1 109 $0 1 ($15,000) 1 $0 1 ($2,000) 7 .,','a , '.'. KEY FINANCIAL INDICATORS REPORT FINANCE AND BUDGET KEY RESERVE BALANCES RESERVE FOR CAPITAL IMPROVEMENT PROGRAM (RFCIP) Each year the county sets aside approximately five percent of general government expenditures for pay-as-you-go funding for capital projects. $7.687M $7.749M $7.951 M $7.349M While the majority of that funding is allocated to specific projects, some portion is set aside to deal with unforeseen issues with approved projects ®®®® or capital needs that arise out of the normal budget cycle. As projects are completed, remaining balances are usually transferred to the reserve as well. BUSINESS PROFESSIONAL AND OCCUPATIONAL LICENSE (BPOL) FEES Most local businesses are subject to BPOL fees which licenses their business activity within the County and are generally calculated upon gross receipts in the prior year. The county voluntarily caps the amount of BPOL revenue that it uses to sustain operations at $15.7M annually. Any BPOL appropriated $7.579M $6.590M $6.427M $5.597M above that amount is dedicated to transportation projects (including debt service) and economic development incentives. Oftencomes r ®®®® above the budgeted amount that excess is reserved annuallallyy for future transportation or economic development related needs. OCCUPANCY A tax paid on the number of room nights a person stays in the county. $2.320M $1.343M $3.088M $2.546M Holistically, a measure of the strength or success of the county's tourism efforts. These revenues are designated for restricted use on tourism related mmmm activities as prescribed by state code. UNASSIGNED FUND BALANCE The unassigned fund balance has been established over manyyears to provide $60.004M $60.004M $58.668M $58.000M the county with sufficient resources to finance unforeseen emergencies without borrowing. The unassigned fund balance target is funded for the upcoming fiscal year from prior year surpluses and budgeted additions. The ®®®® county remains in compliance with the 8% percent level. Balances shown here are reflective of the total year end balance, not cumulative. W KEY FINANCIAL INDICATORS REPORT HOUSING AND REAL ESTATE HOME SALES Indicating the number of homes sold (new and existing) in a given month, compared to historical data. Sales are up 0.4% year-to-date, which is lower than the historical norm and represents the third year of declining year-to- date sales growth. This is indicative of a tightening housing market and the County will monitor continued changes in the market. CURRENT TWO YoY FYTD YoY READING YEAR AGO YEARS AGO Change Change 534 528 559 1.1% 1 0.4% BUILDING PERMITS As a leading indicator, this measure provides insight and construction trends on the new housing market and commercial activity in Chesterfield. Single family permits, while down YoY, are up 11.2% year-to-date. While the current housing inventory appears tight based on existing home sales, the increase in permits suggests a possible increase of future inventory, sustaining the local real estate market. Multi family permits and commercial permits are often lumpy, but again the fiscal year to date indicators are positive, up 50.0%. CURRENT YEAR AGO TWO YEARS YoY FYTD YoY READING AGO Change Change 30 1 40 1 298 1 -25.0% 1 50.0% 126 1 130 1 142 1 -3.1% 1 11.2% $59,265,836 1 $24,932,255 1 $12,727,081 1 137.7% 1 64.2% OFFICE AND RETAIL VACANCIES As a component in assessing the economic vitality of the local market, this measure offers insight in the vacancy ratio among office and retail businesses. After five months of increased office vacancy rates, March's measurement indicated a 0.7% decline. This marks a return to decreased rates, suggesting growing demand for office space. Retail vacancies continue to fall, with the latest measurement showing a 1.6% decline, which, coupled with continued growth in retail space suggests a robust market. Evidence of this robust market is also seen in the growth of the County's year-to-date sales tax receipts. CURRENT YEAR AGO TWO YEARS YoY READING AGO Change HOMES PRICES Indicating the average value for homes sold during a given month, compared to historical data. Year -over -year change shows a 2.5916 increase, reflecting a healthy demand for Chesterfield housing. CURRENT TWO YoY READING YEAR AGO YEARS AGO Change $283,944 1 $277,021 $245,000 2.5% MEDIAN HOME/MEDIAN HOUSEHOLD INCOME A measure reviewing countywide household income data. Household income can provide insight into the overall economic health of a given area and when compared against real estate prices can be an indicator on whether the market might be getting overheated. CURRENT TWO YoY READING YEAR AGO YEARS AGO Change $80,573 $76,260 1 $75,107 5.7% ANNUAL RESIDENTIAL REVALUATION A key annual measure to monitor assessments and housing market trends. Tracking the overall year -over -year change in value for existing residential properties. 3.25% 3.80% 3.10% 2.50% 2.90% 2.10% -1.30% -5.30% -5.00% -4.80% -1.50% COMMERCIAL/RESIDENTIAL RATIO An annual review of the commercial base compared with the residential base. 1 • 79.24% 20.76% 9.3% 10.0% 7.4% 0.7% pts 79.10% 20.90% RETAIL VACANCIES 78.80% 21.30% 4.4% 6.0% 7.0% -1.6% pts 78.30% 21.70% ��- 78.30% 21.80% LOT INVENTORY 1 78.10% 21.90% A review of available, ready to -build lots. 77.90% 22.10% CURRENT TWO YoY 78.40% 21.60% 10 READING YEAR AGO YEARS Chan Change 1 ® 0 79.60 /0 0 20.40 /o AGO 14,688 1 15,048 15,905 -2.4% 1 1 80.20% 19.80% 80.00% 20.00% g fyal . , . VOLUME KEY FINANCIAL INDICATORS QUARTERLY REPORT SECOND QUARTER CY2019 12 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA ���iRccK'►A Meeting Date: June 26, 2019 Item Number: 6. Subiect: Closed Session County Administrator's Comments: County Administrat G� Board Action Requested: Summary of Information: Closed session pursuant to § 2.2-3711(A)(5), Code of Virginia, 1950, as amended, to discuss or consider prospective businesses or industries or the expansion of existing businesses or industries where no previous announcement has been made of the businesses' or industries' interest in locating or expanding their facilities in the community. Preparer: Jeffrey L. Mincks Title: County Attorney 0623:115238.1 Attachments: 1:1 Yes ■ No 4,i-. i-. � - C -U ,� " V CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: June 26, 2019 Item Number: 10.A. Subject: County Administration Update - Richmond International Airport Presentation County Administrator's Comments: County Admi Board Action Requested: Summary of Information: Troy M. Bell, C.M., Director - Marketing and Air Service Development/PIO, Richmond International Airport (RIC) will update the Board of Supervisors regarding activities at RIC. Preparer: Scott Zaremba Attachments: ■ Yes 1-1 No Title: Deputy County Administrator Richmond International Airport (RIC) Chesterfield County Board of Supervisors Update June 26, 2019 ZICHMOND .11-1. AM �t�z 1tyy�r� 2018: A Banner Year at RIC 4M THANK- Y N HANK- YS for a great 2018. N.. you're pnsng cla ens. flyt i'din-,OnW.cQlT! 4,077,763 11,50/0 15 New Annual Passenger Consecutive Passenger Traffic Record Traffic Growth Record Months New Major Airline T3.7% cargo Terminal Expansion August T4.4 0/0 AircraftOperations RIC Maintains Momentum 20 Consecutive Passenger Traffic Record Months through May 2019 • Seven Major Airlines. • Economic impact of —$2.1 B per year.' "u- • RIC is one of the world's most efficient airports.2 • Per MIT, RIC is the U.S.'s best -connected small hub airport.3 American Airlines%' A—DELTA jetB[Southwest. Spirit UNITED. alle§ianrt VjMhm D.p­­fAvolb(2017). 'Ai,T­,.O Research Soci-ty (ATRS). 32017 MIT Alwd Connectivity O-Jity f,d,, update. Current Nonstop Service Map LY ONSTOP Nonstop flighis to Tampa (TPA) begin August 18th. Air Service Wins Consistent Growth since 2013, New Routes, More Frequencies e i NEW Nonstop flights from Richmond?> Sarasota/ Bradenton 8e�;nn ry Jpr.f 4, 2019 yyAf ! L allegiant:com RICHMOND RICHMOND NOW RICHMOND HAS 9w� SPIRIT! spirit Li Fares from RIC Are Competitive Tracking Fares for Nearly 20 Years, RIC Has Been within 5% of US Average since 2006 ��US rank #3 i i 20 10 0 -10 O 'Y ® f ZiTran 0 oa jetBlue ailelgiant AIRWAYS' NA 8 ® 0 ® ,/ pO�'d, 0 0. 0,'d,,'d ^Ory p0^ry0^ry'd,'R�ti0 'R 'd, .S ilei �hd^,�tr�66�,y6^^p6^,�O^ p0^� -20 Source'. USOOT Oomestic AidMe Fares Consumer Report, upd..d � .m gh 402018. d., Charlotte CLT +24 Houston IAH +18 New York/LaGuardia LGA +16 Washington Dulles IAD +14 Chicago O'Hare ORD +13 Washington Reagan DCA +12 -20 Source'. USOOT Oomestic AidMe Fares Consumer Report, upd..d � .m gh 402018. d., Richmond's Top 10 Domestic Origin & Destination Markets Passengers, Passengers/Day Each Way (PDEW) & Average One -Way Fares Rank Orig i n/Desti nation Passengers PIDEW One -Way Avg Fare f Boston 285,811 392 - $119 2 Atlanta (ATL) jf 377 $162 3 Orlando (MCO/SFB) 259,402 355 i $94 4 NYC/Newark (LGA/JFK/EWR) 252,079 345 `f5fh�t1 5 Ft. Lauderdale (FLL) 175,968 �r $97- - 6 Chicago (ORD/MDW) 163,982 225 Mexico City (MEX) 7 Dallas/Fort Worth (DFW/DAL) 125,053 171 7,431 8 Tampa (TPA/PIE) 1 P 121 $130 9 Denver (DEN) 88,332 121 1 � Los Angeles Basin (LAX+) 86,276 118 s�.ts? �f f S- Airline Dale, Inc., D,m,,Uc 0&0 YE4a16. I Li' 1 (BOS) Boston 285,811 392 - $119 2 Atlanta (ATL) 274,861 377 $162 3 Orlando (MCO/SFB) 259,402 355 i $94 4 NYC/Newark (LGA/JFK/EWR) 252,079 345 `f5fh�t1 5 Ft. Lauderdale (FLL) 175,968 241 $97- - 6 Chicago (ORD/MDW) 163,982 225 Mexico City (MEX) 7 Dallas/Fort Worth (DFW/DAL) 125,053 171 7,431 8 Tampa (TPA/PIE) 88,513 121 $130 9 Denver (DEN) 88,332 121 ��'k � Los Angeles Basin (LAX+) 86,276 118 s�.ts? Richmond's Top 10 International Origin & Destination Markets Rank, Annual Passengers, and Passengers/Week Each Way (PWEW) Rank 1 . .Passengers Cancun (CAN) 24,553 235 2 Montego Bay (MBJ) 17,167 165 3 Punta Cana (PUJ) 14,172 136 Toronto (YYZ) 13,854 133 $ Nassau (NAS) 9,430 91 6 London (LHR) 9,076 87 7 Aruba (AUA) 8,199 79 " 8 Mexico City (MEX) 7,591 73 9 San Jose, CR (SJO) 7,431 71 l Vancouver (YVR) 6,540 63 • Approximately 320,000 travelers take the domestic portion of an international journey (DPIJ) via Richmond International Airport (RIC) each year. • The RIC -Caribbean market has grown 5% per year on average since 2009. IMEM source: Aldine Dale, Inc., 2018In1em Ul al O&D. What about Service to the West Coast? One of the Most Frequently -Asked Questions • Market size: RIC is smaller than other recent East Coast launches, f • Existing Fares: Richmond fares to the West Coast are below average. • Aircraft Time: One trans -Continental flight = two average roundtrips. i r • Projected Revenue: There's a gap to meet target margins. Infrastructure Improvements Concourse A Extension Project on Track to Add Six New Gates t $28.5M Concourse A Extension Will Add Six New Gates Phase II Underway as RIC Grows to Accommodate Future Gate Demand I :.t . 1-2 t. k Concourse B Checkpoint Expansion 50% Increase in Screening Lanes, Operational Flexibility for Growth r`t t e I ��r (P - , " «71 C11 k' ,.:D North Garage Vertical Expansion Advanced Design Three Levels, Covered Top Deck; 18 -Month Construction Project Once Underway *Wr; 1 7 A L! Development Options on RIC's East Side Available Land, Better Access, FTZ #207, Defense Manufacturing & Enterprise Zones 4 FOREIGN TRADE ZONE#207 -Ad 14 ti q Follow Along! Find RIC on the Web, Twitter, Facebook, or Subscribe to OnTime e-News ii f RICNMONG "Ron r.mr nKmare a mmu v, , -.n V'q � fif 7r Rl[p 1�� F."m Global Entry Enrollment & Renewal at RIC Convenient Massey Building Location • U.S. Customs (USCBP) operates a Global Entry enrollment center at 5707 Huntsman Road. • Open Tuesdays and Thursdays, 9AM-3PM. • Applicants should pre -register and schedule interviews. • Info: ------- --- - - -------- --- • Expedited re-entry for international trips. • TSA PreCheck privileges. •Cost: $100 for five years. Until We Meet Again.... W W 711 A PA FAI 0 1 J CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 2 AGENDA !7AGIN�A Meeting Date: June 26, 2019 Item Number: 12.A. Subject: Resolution Recognizing the 2019 Senior Volunteer Hall of Fame Inductees County Administrator: Board Action Requested: The Chesterfield Senior Volunteer Hall of Fame Committee has requested that the Board recognize the 2019 induction of Mr. William Bishop, Mrs. JoAnne Carter and Mr. Phillip Guin. Summary of Information: Mr. William Bishop (Bermuda District resident) was nominated by Jonathan W. Miller of the Chesterfield County Police Department. Mr. Bishop plays a vital role in the Fugitive Section, Special Investigations Unit, at the Police Department. He performs background checks and provides detailed reports with possible, addresses, phone numbers, names of relatives, employment information, pictures and other details that facilitate the location and apprehension of fugitives. Mr. Bishop also volunteers with the Chesterfield County Master Gardner Program. He is instrumental in the Grass Roots Program, the Learn Your Landscape Program, and serves as an instructor inn the Sustainable Landscaping Course. Mr. Bishop has volunteered 12,648 hours since the age of 60. Mr. Bishop has been a resident of Chesterfield County for 23 years and was a Chemist before retiring. Preparer: Debbie Preston Attachments: ■ Yes Title: Manager of Aging & Disability Services 1-1No # { . �' -- CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Summary of Information: (Continued) Ms. JoAnn Carter (Midlothian District resident) was nominated by Shirley Stover from Winfree Memorial Baptist Church. Ms. Carter has a passion for volunteering. She advertised and collected items for Samaritan's Purse Shoebox Ministry. She was instrumental in the Middle District Baptist Christmas Store, where she recruited volunteers, purchased items, and organized donations for low income Chesterfield residents. In addition, Ms. Carter donates time to the Chesterfield/Colonial Heights Alliance for Social Ministry (providing Thanksgiving meals for low income families), the Fluvanna Women's Correctional Center Ministry, and serves needy children through the Amazing Kids Carnival. She also regularly volunteers her time to help clean up neighborhoods and area schools. Ms. Carter has volunteered 5,193 hours since the age of 60. She has been a resident of Chesterfield for 17 years and was a Preschool Teacher before retiring. Mr. Phillip "Ray" Guin (Clover Hill District resident) was nominated by Patricia Edwards. Serving as an Optician through his own business and funds from the Lions Club, Mr. Guin has given the gift of sight to over 25,000 people in need for over 40 years. He has served the needy through organizations such as Senior Connections, Crossover Ministry, Chesterfield Department of Social Services, Healing Place, and Caritas. Mr. Guin provides about 1,500 pairs of eyeglasses per year thought Remote Area Medical in Wise County. In 2012, he traveled to Vietnam and spent nine days working in villages from Hanoi to Chi Minh to provide glasses for thousands. Mr. Guin has volunteered 4,119 hours since the age of 60. He has been a resident of Chesterfield for 40 years. He is a registered Optician and owner of Riverfront Optical. This year, the Chesterfield Senior Volunteer Hall of Fame received ten nominations. These ten individuals volunteered more than 42,349 hours of community service since attaining the age of 60. RECOGNIZING SENIOR VOLUNTEER HALL OF FAME INDUCTEES WHEREAS, volunteering is a powerful force for the solution of human problems, and the creative use of human resources is essential to a healthy, productive and humane society; and WHEREAS, our nation's heritage is based on citizen involvement and citizen participation, and volunteerism is of enormous benefit in building a better community and a better sense of one's own wellbeing; and WHEREAS, the active involvement of citizens is needed today more than ever to combat growing human and social problems, to renew our belief that these problems can be solved and to strengthen our sense of community; and WHEREAS, volunteering offers all, young and old, the opportunity to participate in the life of their community and to link their talents and resources to address some of the major issues facing our counties, such as education, hunger, the needs of youths, and the needs of our elderly; and WHEREAS, agencies that benefit from volunteers should show their appreciation and recognition to the many volunteers who possess numerous skills and talents, which they generously and enthusiastically apply to a variety of community tasks, and encourage others to participate in programs as volunteers; and WHEREAS, ten adults in Chesterfield County, aged 60 -plus, have donated 42,349 hours of volunteer service since they have attained the age of 60 and were nominated for the Chesterfield Senior Volunteer Hall of Fame. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 26th day of June 2019, publicly recognizes Mr. William Bishop, Ms. JoAnn Carter and Mr. Phillip Guin, who were selected among the ten and were inducted into the Chesterfield Senior Volunteer Hall of Fame on May 15, 2019, and expresses appreciation to these dedicated volunteers who contribute immeasurably to various programs throughout the area to strengthen our county and build bridges to the future. AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented to Mr. Bishop, Ms. Carter and Mr. Guin, and this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: June 26, 2019 Item Number: 12.B. Subject: Recognition of the Participants in the Spring Government Citizens Academy County Administrator's Comments: County Administrator: Board Action Requested: Recognize the participants of the Spring Government Citizens Academy and present certificates of completion. Summary of Information: On April 30, 2019, the Spring Government Citizens Academy began its sessions. This is the county's fifth Government Citizens Academy, which began in the spring of 2017, to enhance and grow the county's communications efforts with its citizens. The Government Citizens Academy provides a hands-on learning opportunity where citizens may increase their knowledge and engagement in county government and ask questions and provide feedback about how they think the county is doing. Through interactive sessions and tours of facilities, residents get a comprehensive look at how and why programs and services are provided. Spanning nine weeks, the spring sessions were held on Tuesday evenings from 6-8 p.m. There will be another academy in the fall of 2019 that will be held in the morning, followed by an updated version of the Senior Ambassador Program. A member of the Spring Academy will address the Board of Supervisors to give perspective on what was learned. Preparer: Jana Carter Title: Director of Citizen Information and Resources 2019 Spring Government Citizens Academy Participants Name Magisterial District Sabrina Adams Clover Hill Bill Bishop Bermuda Janet Bishop Bermuda Elaine Blackmon Bermuda Jack Blackmon Bermuda Charlene Brinson Bermuda James Carr Dale Adeline Clarke Clover Hill Gwen Epps Matoaca Elizabeth Florek Midlothian Brian Garbera Midlothian Diana Garbera Midlothian Sherrie Johnson Matoaca Theresa Lewis Clover Hill Jeannine McConnell Richmond (P&R) Caroline Moses Midlothian Andrea Peeks Midlothian Vera Rhyne Midlothian Tammy Ridout Dale Andrea Smith Price Dale Elizabeth Stiles Clover Hill Karla Viar Dale "° CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: June 26, 2019 Item Number: 12.C. Subiect: Resolution Recognizing Boy Scouts Upon Attaining the Rank of Eagle Scout County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution. Summary of Information: Staff has received requests for the Board to adopt resolutions recognizing Mr. Chayton William Altice, Mr. John Harrison Maloy and Mr. Aiden Reece Hazelrigg, all of Troop 897, sponsored by Mt. Pisgah United Methodist Church, upon attaining the rank of Eagle Scout. They will be present at the meeting, accompanied by members of their families, to accept their resolutions. Preparer: Janice Bla Attachments: Title: Clerk to the Board of Supervisors ■ Yes ❑ No WHEREAS, the Boy Scouts of America was incorporated by Mr. William D. Boyce on February 8, 1910, and was chartered by Congress in 1916; and WHEREAS, the Boy Scouts of America was founded to build character, provide citizenship training and promote physical fitness; and WHEREAS, after earning at least 21 merit badges in a wide variety of skills including leadership, service and outdoor life, serving in a leadership position in a troop, carrying out a service project beneficial to their community, being active in the troop, demonstrating Scout spirit, and living up to the Scout Oath and Law, Mr. Chayton William Altice, Mr. John Harrison Maloy and Mr. Aiden Reece Hazelrigg, all of Troop 897, sponsored by Mt. Pisgah United Methodist Church, have accomplished those high standards of commitment and have reached the long -sought goal of Eagle Scout, which is received by only four percent of those individuals entering the Scouting movement; and WHEREAS, growing through their experiences in Scouting, learning the lessons of responsible citizenship, and endeavoring to prepare themselves for a role as leaders in society, Chayton, Jack and Aiden have distinguished themselves as members of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 26th day of June 2019, publicly recognizes Mr. Chayton William Altice, Mr. John Harrison Maloy and Mr. Aiden Reece Hazelrigg, extends congratulations on their attainment of Eagle Scout, and acknowledges the good fortune of the county to have such outstanding young men as its citizens. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Meeting Date: June 26, 2019 Item Number: 12.D. Subiect: Resolution Recognizing Mr. Steven L. Micas for His Service as a Member of the Health Center Commission for the County of Chesterfield County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution recognizing Mr. Steven L. Micas for his service as a member of the Health Center Commission for the County of Chesterfield (HCC) . Summary of Information: The Health Center Commission for the County of Chesterfield (HCC) governs and oversees the operations of Lucy Corr Village. Mr. Micas was appointed to the HCC as an At -Large representative, for a four- year term beginning July 1, 2011. He was reappointed for a second four-year term, beginning July 1, 2016, which term will end on June 30, 2019. Preparer: Sarah C. Snead Title: Deputy County Administrator, Human Services Attachments: 0 Yes 1-1 No RECOGNIZING MR. STEVEN L. MICAS FOR HIS SERVICE AS A MEMBER OF THE HEALTH CENTER COMMISSION FOR THE COUNTY OF CHESTERFIELD WHEREAS, Mr. Steven L. Micas has served as a volunteer representative on the Chesterfield County Health Center Commission for two consecutive four-year terms beginning from July 1, 2011 until June 30, 2019, serving with devotion and integrity admired by all; and WHEREAS, during Mr. Micas' tenure, he provided guidance to the many committees on which he served, including the Human Resources, Finance, and Strategic Planning Committees; and WHEREAS, Mr. Micas drew on his vast legal knowledge and distinguished career as a local government attorney with both Chesterfield and Prince George counties to guide the Commission through various civil matters; and WHEREAS, Mr. Micas brought to the Commission a strong sense of discipline and focus through his high standards of professional ethics and personal integrity; and WHEREAS, Mr. Micas' faith and family experiences brought to the Commission a personal perspective regarding daily operations and the allocation of resources necessary to ensure the provision of compassionate care to Lucy Corr residents; and WHEREAS, Mr. Micas worked tirelessly to support the Lucy Corr mission, vision and values; and WHEREAS, Mr. Micas has shown such an unwavering and selfless commitment to serve that it has brought recognition and credit not only to himself, but also to Chesterfield County, the Chesterfield County Health Center Commission and Lucy Corr. NOW THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors and the Chesterfield County Health Center Commission, this 26th day of June 2019 publicly recognize the outstanding contributions of Mr. Steven L. Micas and extend, on behalf of their members, Lucy Corr, and the citizens of Chesterfield County, their sincere appreciation for his service and dedication to improving the quality of life to those we serve. AND, BE IT FURTHER RESOLVED that a copy of the resolution be presented to Mr. Micas and that this resolution be permanently recorded among the papers of the Board of Supervisors of Chesterfield County, Virginia. s" JryXGNu' CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: June 26, 2019 Item Number: 12.E. Subject: Resolution Recognizing Mrs. Sherry J Retirement County Administrator's Comments: County Administrator: Board Action Requested: Adoption of attached resolution. Summary of Information: Swanson, Deputy Treasurer, Upon Her The Board of Supervisors will recognize Mrs. Sherry J. Swanson, Deputy Treasurer, upon her retirement. Mrs. Swanson spent her entire 33 -year career with the Treasurer's Office, faithfully serving the citizens of Chesterfield County. She began her career as a part-time clerical aide in October 1985 and through hard work and determination, Mrs. Swanson rose through the ranks and was sworn in as Deputy Treasurer in January 2004. During Mrs. Swanson's tenure managing the Customer Service and Administration areas of the Treasurer's Office, great strides were made in customer service, process improvement, automation, and innovation. Preparer: Carey Adams Attachments: ■ Yes Title: Treasurer ❑ No RECOGNIZING MRS. SHERRY J. SWANSON UPON HER RETIREMENT WHEREAS, Mrs. Sherry J. Swanson began her career with Chesterfield County in October 1985 as a part-time clerical aide under Treasurer Mary Arline McGuire, and through hard work and determination, Mrs. Swanson was promoted seven times during her tenure and was appointed Deputy Treasurer in January 2004 by Treasurer Richard A. Cordle; and WHEREAS, Mrs. Swanson understood the value of education and self- improvement; she completed the county's Supervisory Institute in 2000, achieved the certification of Master Governmental Deputy Treasurer in November 2005 from the University of Virginia, and completed the Human Resource Management Certification requirements in August 2009; and WHEREAS, Mrs. Swanson served on several system implementation teams during her tenure which included the Taxation Management System project in which she played a leading role in the testing and launch of the Cash Receipts, Real Estate, and Personal Property Tax modules of the system within a 15 -month period, and was a major reason for their resounding successes; and WHEREAS, as the manager of the Treasurer's customer service operations, Mrs. Swanson maintained a consistent focus on the quality of service provided to our customers and lead by example; she was a vital team member in several initiatives that enhanced the level of customer service provided to our citizens, including acceptance of debit and credit cards online and over the telephone, the combination of personal property tax and vehicle decal billings, the elimination of vehicle decals, and the implementation of registration fees, dog license compliance letters, Postal Service Intelligent Mail Barcodes, Client Decisioning Module enhancements, direct debit payment service enhancements, an online and telephonic tax payment portal, and electronic billing for large companies; and WHEREAS, Mrs. Swanson was passionate about customer service and treated customers with respect, dignity, and fairness; she received numerous commendations from citizens about the excellent service provided; and WHEREAS, Mrs. Swanson was well-respected and liked by her peers and subordinates and received the highest recognition as the Treasurer's Office Employee of the Year in 1996; and WHEREAS, Mrs. Swanson was a wise steward of the taxpayers' money and frugally managed the office budget, saving the county thousands of dollars through her commendable efforts; and WHEREAS, Mrs. Swanson will be sorely missed for her contributions to excellence in customer service, process improvement, automation, innovation, and her devotion and dedication to serving our citizens. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 26th day of June 2019, publicly recognizes Mrs. Sherry J. Swanson for her 33 years of exemplary service to the residents of Chesterfield County, and conveys to Mrs. Swanson best wishes for a long, happy, healthy, and fulfilling retirement. AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented to Mrs. Swanson, and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA 174 Meeting Date: June 26, 2019 Item Number: 13.A.1. Subiect: Nomination/Reappointment to the John Tyler Community College Local Board County Administrator's Comments: County Administrator: Board Action Requested: Nominate/reappoint two members to serve on the John Tyler Community College Local Board. Summary of Information: The John Tyler Community College Local Board acts in an advisory capacity to the State Board for community colleges and performs such duties with respect to the operations of the College as may be delegated to it by the State Board. The Board of Supervisors makes three at -large appointments to the John Tyler Community College Local Board. The terms of Mr. Aubrey Lindsey and Dr. Joseph Tylus expire June 30, 2019. Mr. Lindsey has a completed one four-year term and has expressed an interest in serving a second four-year term. Dr. Tylus has completed an unexpired term, which resulted from the resignation of Dr. Joyce Rowe, and has expressed an interest in serving a four-year term. The terms of Mr. Lindsey and Dr. Tylus would be effective July 1, 2019, through June 30, 2023. Board members concur with the reappointment of Mr. Lindsey and Dr. Tylus. Preparer Matt Harris Attachments: 1:1 Yes Title: Deputy County Administrator ■ No Meeting Date: June 26, 2019 Subiect: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Item Number: 13.A.2. Nomination/Reappointment to the Senior Connections Board County Administrator's Comments: County Administrator: Board Action Request Nominate/reappoint Ms. Sarah Snead to serve on the Senior Connections Board. Summary of Information: The Senior Connections Board of Directors serves citizens 60 years or older in the City of Richmond and Counties of Charles City, Chesterfield, Goochland, Hanover, Henrico, New Kent, and Powhatan with direct services which include, but are not limited to, nutrition programs, senior centers, homemaker service, transportation, home repair, smoke alarms, etc. Ms. Sarah Snead has served as Chesterfield's representative to the Senior Connections Board of Directors. The Senior Connections Board of Directors requests the reappointment of Ms. Snead, whose term will be effective July 1, 2019, and will expire June 30, 2022. The Board of Supervisors concurs with Ms. Snead's reappointment. Under the existing Rules of Procedures, appointments to boards and committees are nominated at one meeting and appointed at the subsequent meeting unless the rules of procedures are suspended by unanimous vote of the board members present. Nominees are voted on in the order that they are nominated. Preparer: Janice Blakley Title: Clerk to the Board Attachments: Yes ■ No #�0 �; CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: June 26, 2019 Item Number: 13.A.3. Subiect: Nomination/Appointment of a Preservation Committee Member County Administrator's Comments: County Administrator: Board Action Requested: Nominate/appoint Mr. Richard "Scott" Williams to the Preservation Committee to fill a vacancy, effective June 26, 2019, and expiring March 8, 2020. Summary of Information: The Chesterfield County Preservation Ordinance (Secs. 19.1-20 through 19.1- 24) calls for a seven -member committee appointed by the Board to serve a three-year term. The ordinance specifically identifies that at least one representative be appointed with expertise in the following areas: architect or landscape architect, contractor, representative of a local historical society, professional expertise or training in the field of historic preservation and historic landmarks. All areas of expertise are satisfied by the current members of the Committee. The following person is also qualified to fill the role of representative of a local historical society and has agreed to be appointed to serve the unexpired term of J. Carl Morris, representing the county at -large, from June 26, 2019, to March 8, 2020: Richard "Scott" Williams (Midlothian). Board members concur with this appointment. Preparer: Andrew G. Gillies Attachments: F-1 Yes Title: Director of Planning ■ No #01`yj: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Summary of Information Continued Page 2 of 2 The Preservation Committee is appointed by the Board of Supervisors for a three-year term (expiring March 8, 2020). The members of this committee assist in the administration of the provisions of the Preservation Ordinance (sections 19.1-20 to 19.1-24). Under the existing Rules of Procedure, appointments to boards and committees may be nominated and appointed at the same meeting. Nominees are voted on in the order in which they are nominated. CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 2 AGENDA S 9Z Meeting Date: June 26, 2019 Item Number: 13.A.4. Subiect: Nomination/Appointment/Reappointment to the Community Criminal Justice Board County Administrator's Comments: County Admin Board Action Requested: It is requested that the Chesterfield County Board of Supervisors approve the nominees listed for appointment/reappointment to the Community Criminal Justice Board for a two-year term per the adopted by-laws of the Community Criminal Justice Board. Appointments correspond to prescribed positions in the Code of Virginia. Summary of Information: The Community Criminal Justice Board serves the 12th Judicial Court Circuit consisting of Chesterfield County and the City of Colonial Heights. The purpose is to provide for the development, planning, implementation, and evaluation of community programs and services for the court in diverting offenders and defendants from local correctional facilities. At the June 14, 1995 meeting, the Board adopted a resolution entitled Joint Resolution Providing for the Implementation of the Comprehensive Community Corrections Act (CCCA) and Pretrial Services Act (PSA); Establishment of the Chesterfield County and City of Colonial Heights Community Criminal Justice Board; and provisions for Joint Exercise of Powers. Preparer: Sarah C. Snead Title: Deputy County Administrator Attachments: El Yes 0 No # CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA The resolution designated the membership by position, per the Code of Virginia. The Community Criminal Justice Board members serve two-year staggered terms; thus ten or eleven members are typically appointed each year. Nominees must be approved by both the Chesterfield County Board of Supervisors and the Colonial Heights City Council. It is requested that the following individuals be appointed/reappointed to serve a two-year term that begins July 1, 2019, and ends June 30, 2021. Honorable Scott Miles Honorable Matthew D. Nelson Honorable Jayne A. Pemberton Sarah Snead Daniel J. Holser Michael Sorensen William E. Feasenmyer Honorable Alfred Gray Sheriff Karl Leonard Kelly Fried Collins, III Commonwealth's Attorney,Chesterfield County General District Court Judge Juvenile & Domestic Relations Court Judge Chesterfield County Government Representative Chief Magistrate, Chesterfield County Colonial Heights Citizen Representative Colonial Heights Citizen Representative Commonwealth's Attorney, City of Colonial Heights Sheriff, Chesterfield County Chesterfield County Community Services Board All nominees have agreed to serve if appointed. The nominees were all approved by Colonial Heights City Council on June 11, 2019. Under the existing Rules of Procedure, appointments to boards and committees may be nominated and appointed at the same meeting. Nominees are voted on in the order in which they are nominated. G�. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Meeting Date: June 26, 2019 Item Number: 13.A.5. Subject: Nomination/Reappointment to the Health Center Commission for the County of Chesterfield (HCC) County Administrator's Comments: County Administrator: Board Action Requested: Nomination/reappointment of members to the Health Center Commission. Summary of Information: The Health Center Commission for the County of Chesterfield (HCC) governs and oversees the operations of Lucy Corr. Sarah C. Snead, Deputy County Administrator for Human Services, serves as an ex -officio member -advisor to the HCC. Mr. Charles Witthoefft and Dr. Joseph James complete their first terms as members of the HCC on June 30, 2019. Ms. Katie McCullough was appointed to complete the unfinished term of Sue DeVincent ending June 30, 2019. Mr. Witthoefft, Dr. James and Ms. McCullough are all eligible for reappointment. Board members concur with and recommend the reappointments of Mr. Charles Witthoefft, Dr. Joseph James and Ms. Katie McCullough to serve as At -Large Commissioners effective July 1, 2019. These appointments will expire June 30, 2023. Under the existing Rules of Procedure, appointments to boards and committees may be nominated and appointed at the same meeting. Nominees are voted on in the order in which they are nominated. Preparer: Sarah C. Snead Title: Deputy County Administrator, Human Services Attachments: 1:1 Yes ■ No #�1> J-'� �.. y CHESTERFIELD COUNTY y BOARD OF SUPERVISORS Page 1 of 1 AGENDA 174 Meeting Date: June 26, 2019 Item Number: 13.A.6. Subiect: Appointment/Reappointment of Members to the Economic Development Authority for the County of Chesterfield County Administrator's Comments: County Administrator: Board Action Requested: Nominate/appoint/reappoint Ms. Terri Beirne, Mr. Art Heinz and Mr. Steve Micas to serve on the Economic Development Authority for the County of Chesterfield. Summary of Information: The Economic, Development Authority (EDA) works in conjunction with the Department of Economic Development to help create new jobs, expand the tax base and diversify the economy of Chesterfield County. The authority is chartered through a state law that allows cities and counties to, create industrial or economic development authorities with wide-ranging powers, not available to local governments, in order to facilitate economic development opportunities within the community. All members of the EDA are at -large members and four applications were received from citizens interested in serving. Ms. Terri Beirne, Mr. Art Heinz and Mr. Steve Micas have agreed to serve as members of the EDA. Board members concur with the appointment of Ms. Terri Beirne, Mr. Art Heinz, whose terms are effective July 1, 2019, and will expire June 30, 2023, and Mr. Steven L. Micas, whose term is effective August 1, 2019, and will expire June 30, 2023. Under the existing Rules of Procedure, may be nominated and appointed at the the order in which they are nominated. Preparer: H. Garrett Hart III Attachments: 1:1 Yes appointments to boards and committees same meeting. Nominees are voted on in ■ No Title: Director, Economic Development IT4H, CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: June 26, 2019 Item Number: 13.B.1.a. Subject: Resolution Recognizing Dominion Energy's Chesterfield Power Station for Seventy -Five Years of Providing Electrical Power to Chesterfield County Residents County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution. Summary of Information: Staff requests that the Board of Supervisors recognize Dominion Energy's Chesterfield Power Station for 75 years of providing electrical power to Chesterfield County and the Commonwealth of Virginia. The power station will celebrate its platinum jubilee on July 31, 2019. Preparer: William Dupler Attachments: ■ Yes Title: Deputy County Administrator RECOGNIZING DOMINION ENERGY'S CHESTERFIELD POWER STATION FOR 75 YEARS OF PROVIDING ELECTRICAL POWER TO CHESTERFIELD COUNTY RESIDENTS WHEREAS, Dominion Energy's Chesterfield Power Station will celebrate its platinum jubilee on July 31, 2019; and WHEREAS, the power station has provided and continues to provide reliable, safe, and affordable electrical power to the citizens of Chesterfield County and the Commonwealth of Virginia for many decades; and WHEREAS, Dominion Energy, then known as Virginia Electric Power Company, started construction of the Chesterfield Power Station in 1942 at the request of the United States War Production Board and produced its first electricity in 1944 to help support the home front during World War II; and WHEREAS, over its 75 -year life, Chesterfield Power Station has become one of the largest power stations in the Commonwealth of Virginia, capable of supplying the peak electrical needs of more than 350,000 homes; and WHEREAS, the power station employs approximately 200 full time employees, who have donated countless volunteer hours in the community; and WHEREAS, the power station has been a leader in the energy industry by investing over $1 billion in environmental improvements over the last 15 years; and WHEREAS, beginning in the early 1990s, the station has been a pioneer in the development and use of energy-efficient combined cycle technology powered by lower emissions natural gas, a technology that recycles large amounts of waste heat into the production of additional supplies of electricity. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes the Chesterfield Power Station on this significant achievement and commends its contributions to the energy and economic life of our community and the Commonwealth. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: June 26, 2019 Item Number: 13.B.1.b.1. Subiect: Resolution Recognizing Mrs. Joanne Parm, Office of the Commissioner of the Revenue, Upon Her Retirement County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution. Summary of Information: Mrs. Joanne Parm retired from the Office of the Commissioner of the Revenue on June 1, 2019, after more than 31 years of dedicated service to Chesterfield County. Preparer: Jenefer S. Hughes Title: Commissioner of the Revenue Attachments: 0 Yes F] No # 4 RECOGNIZING MRS. JOANNE PARM UPON HER RETIREMENT WHEREAS, Mrs. Joanne Parm retired from the Office of the Commissioner of the Revenue on June 1, 2019; and WHEREAS, Mrs. Parm began her public service with the county as a Customer Service Representative in the Office of the Commissioner of the Revenue on November 30, 1987, and her exemplary performance resulted in a promotion to Customer Service Supervisor in May 1996; and WHEREAS, while Mrs. Parm was employed with the county, she earned an Associate Degree in Business Management from John Tyler Community College in 1999, graduating Summa Cum Laude; and WHEREAS, after earning her degree, Mrs. Parm was promoted to Tax Assessment Supervisor in June 1999, and then to Business Tax Assessment Supervisor in December 2017; and WHEREAS, through her strong work ethic, knowledge, and dedication, Mrs. Parm progressed within her career, demonstrating her commitment to improvement in part by taking all relevant career development courses, earning her Master Deputy Commissioner certification in July 2007; and WHEREAS, Mrs. Parm is a member of the Virginia Association of Local Tax Auditors and the Commissioner of the Revenue Association; and WHEREAS, Mrs. Parm was always willing to generously share her knowledge and experience with others, and she has a rare sense of duty and ethics regarding her co-workers and the citizens of Chesterfield County; and WHEREAS, Mrs. Parm has been a dedicated and faithful employee of Chesterfield County's Commissioner of the Revenue for 31 years, and she will be missed by her co-workers for her work ethic, honesty, integrity and caring attitude; and WHEREAS, Mrs. Parm worked tirelessly, determined to complete tasks quickly and accurately, and she displayed a helpful and understanding attitude toward her customers, often going out of her way to help those in need and remaining available to assist her co-workers despite a heavy workload; and WHEREAS, Mrs. Parm will be fondly remembered for her pleasant personality and charitable ways; may God bless her with many more years filled with enriching the lives of others; and WHEREAS, more than anything else, Mrs. Parm has been a loyal friend to many, a dedicated servant with a generous spirit and strong values, and she will be sorely missed. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes the contributions of Mrs. Joanne Parm to the citizens and administration of Chesterfield County and extends appreciation for her commitment to the county, congratulations upon her retirement and best wishes for a long and happy retirement. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: June 26, 2019 Item Number: 13.13.1.b.2. Subiect: Resolution Recognizing Ms. Rosa Harris, Social Services Department, Upon Her Retirement County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution. Summary of Information: Ms. Rosa Harris will retire from the Chesterfield -Colonial Heights Department of Social Services on August 1, 2019, after 25 years of dedicated service. Preparer: Kiva Rogers Title: Director of Social Services Attachments: 0 Yes 1-1 No RECOGNIZING MS. ROSA HARRIS UPON HER RETIREMENT WHEREAS, Ms. Rosa Harris began her career in public service on January 3, 1994, with the Chesterfield -Colonial Heights Department of Social Services; and WHEREAS, in her role as a Principal Clerical Aide and member of the Benefit Programs Division, Ms. Harris coordinated the timely and accurate issuance of Supplemental Nutrition Assistance Program benefits to customers, various statistical reports, and assisted with mailroom duties as needed; and WHEREAS, Ms. Harris was promoted to Eligibility Worker on June 1, 1999, helping individuals and families by determining eligibility for Supplemental Nutrition Assistance Program (SNAP), Medical Assistance and Temporary Assistance for Needy Families (TANF), and she would refer customers to services across the county and state to address emergent needs; and WHEREAS, Ms. Harris played an integral role in supporting the department's success during the conversion from paper food assistance coupons to electronic benefits, as well as assisted countless citizens during disaster relief efforts following Hurricane Isabel in 2003; and WHEREAS, throughout her career, Ms. Harris has been a dedicated and committed employee whose efforts have aided the department in meeting the needs of the citizens of Chesterfield County and the City of Colonial Heights. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes the outstanding contributions of Ms. Rosa Harris, expresses the appreciation of all residents for her service to the county and congratulates her upon her retirement. INU e1A.0 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: June 26, 2019 Item Number: 132.1.b.3. Subject: Resolution Recognizing Mr. Spencer T. Hancock III, Utilities Department, Upon His Retirement County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution. Summary of Information: Mr. Spencer T. Hancock III will retire from the Utilities Department on June 30, 2019, after more than 17 years of service to the Chesterfield County Utilities Department. Preparer: George B. Hayes Attachments: 0 Yes 1-1 No Title: Director of Utilities RECOGNIZING MR. SPENCER T. HANCOCK III UPON HIS RETIREMENT WHEREAS, Mr. Spencer T. Hancock III Hancock will retire from the Chesterfield County Utilities Department on July 1, 2019; and WHEREAS, Mr. Hancock began his public service career with Chesterfield County on August 20, 2001, when he was hired by the Chesterfield County Utilities Department as a Utility Worker; and WHEREAS, Mr. Hancock earned the highest level of certifications for wastewater operators and was promoted to Principal Plant Operator on December 2, 2006, where he served faithfully in that position until retirement; and WHEREAS, Mr. Hancock supported the department's role of being a responsible protector of the environment by providing wastewater treatment that is safe, reliable, and environmentally sound; and WHEREAS, Mr. Hancock's daily efforts contributed to the department being recognized by the wastewater industry through numerous awards associated with the operation and maintenance of Chesterfield County's wastewater treatment facilities; and WHEREAS, Mr. Hancock's hard work played a major role in the department receiving the Silver and Gold Peak Performance Awards from the National Association of Clean Water Agencies for exceptional performance; and WHEREAS, Mr. Hancock's dedication resulted in the Proctors Creek Wastewater Treatment Plant earning the Virginia Water Environment Association's Facility Safety Award in 2015; and WHEREAS, Mr. Hancock acted as an exemplary steward of the public trust by working with fellow operators to optimize plant operations in the most cost-effective manner; and WHEREAS, Mr. Hancock continuously utilized his operational and mechanical knowledge at the Proctors Creek Wastewater Treatment Plant to ensure effluent quality met state discharge permit requirements; and WHEREAS, Mr. Hancock was highly respected and liked by his peers and coworkers; and WHEREAS, Mr. Hancock willingly and faithfully worked after hours and during emergencies to ensure continued permit compliance at the Proctors Creek Wastewater Treatment Plant; and WHEREAS, throughout his career with Chesterfield County, Mr. Hancock displayed dependability, aptitude, good character, and values. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes Mr. Spencer T. Hancock III and extends on behalf of its members and citizens of Chesterfield County, appreciation for more than 17 years of exceptional service to the county. LIFY CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: June 26, 2019 Item Number: 13.B.1.b.4. Subiect: Resolution Recognizing Ms. Kimberly Mosson, Transportation Department, Upon Her Retirement County Administrator's Comments: County Administrator: wv_.4 Board Action Requested: Adoption of the attached resolution. Summary of Information: Ms. Kimberly Mosson will retire from the Chesterfield Department of Transportation on June 28, 2019, after more than 15 years of dedicated service. Preparer: Jesse Smith Title: Director of Transportation Attachments: 0 Yes F] No RECOGNIZING MRS. KIMBERLY MOSSON UPON HER RETIREMENT WHEREAS, Mrs. Kimberly Mosson began her tenure of public service with Chesterfield County in 1975 for two years and again on August 1, 2005, in the General Services Department as a Customer Service Representative; and WHEREAS, Mrs. Mosson was then hired by the Transportation Department in 2010, as a Senior Office Assistant and was promoted to Administrative Secretary in 2013; and WHEREAS, Mrs. Mosson has answered numerous phone calls through the years, providing information about pending projects, referring callers to DMV, VDOT and school bus transportation, and gracefully taking messages for staff who were unable to take calls; and WHEREAS, Mrs. Mosson became skilled at handling customer complaints about potholes, utility settlements and other road maintenance issues, ensuring that repairs were handled by the appropriate departments; and WHEREAS, Mrs. Mosson has greeted numerous customers with a friendly and reassuring smile; and WHEREAS, Mrs. Mosson expanded her circle of support to consulting engineers, VDOT employees and other county department staff who interact with the department; and WHEREAS, Mrs. Mosson has been instrumental in assisting staff with meeting important deadlines; and WHEREAS, Mrs. Mosson graduated from Matoaca High School in 1974 and has earned the honor of being called a Chesterfield County native though originally from North Dakota; and WHEREAS, Mrs. Mosson, in addition to being a faithful public servant, is a devoted daughter, sister, wife, mother, stepmother, aunt, grandmother and step -grandmother; and WHEREAS, Mrs. Mosson is an active member of The Heights Baptist Church, where she and her husband conduct a DivorceCare support group sessions; and WHEREAS, Mrs. Mosson has been a dedicated and faithful employee of the County of Chesterfield for over 15 years; and WHEREAS, Mrs. Mosson will be missed by Transportation for her years of professional service and support to the department. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes the outstanding contributions of Mrs. Kimberly Mosson and expresses appreciation for her service to the county, congratulations upon her retirement, and best wishes for a long and happy retirement. Meeting Date: June 26, 2019 Subject: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Item Number: 13.13.1.c. Adopt a Resolution Approving the Richmond Metropolitan Transportation Authority's (RMTA) Issuance of Bonds for Expressway Improvements County Administrator's Comments: County Administrator: Board Action Requested: Adopt a resolution approving the Richmond Metropolitan Transportation Authority's issuance of the RMTA Bond. Summary of Information: The Richmond Metropolitan Transportation Authority (the "Authority") issued $23,225,000 tax-exempt bonds and $14,605,000 tax-exempt bonds (the 112011 Bonds") through the Virginia Resources Authority ("VRA") in November 2011. Tax-exempt interest rates have decreased to a point that the Authority has the opportunity to utilize cash reserves to defease a portion of the 2011 Bonds and issue new tax-exempt bonds through VRA for future projects and achieve significant debt service savings. Based on the market as of late May 2019, the transaction will result in total debt service savings of approximately $3,000,000 over the life of the loan, or in excess of 100 on Present Value Savings basis. These savings equate to a reduction in annual debt service of approximately $130,000. The bond transaction will not extend debt maturity past 2041. The Authority is attempting to participate in VRA's summer pool bond sale. In order to meet the deadlines of VRA's summer sale, approvals are required prior to June 30, 2019 by the member jurisdictions and the Mayor of the City of Richmond. The next potential sale after VRA's summer transaction is not until November 2019 which introduces significant interest rate risk to the Authority. Preparer: Meghan Coates Title: Director of Budget and Management Attachments: 0 Yes F No # RESOLUTION OF THE BOARD OF SUPERVISORS OF CHESTERFIELD COUNTY APPROVING THE ISSUANCE OF BONDS FOR EXPRESSWAY IMPROVEMENTS BY THE RICHMOND METROPOLITAN TRANSPORTATION AUTHORITY WHEREAS, the Virginia General Assembly created the Richmond Metropolitan Transportation Authority (the "Authority" and formerly known as the Richmond Metropolitan Authority) in 1966 pursuant to Chapter 178, Acts of the Virginia General Assembly (as amended and in effect from time to time, and as currently codified in Title 33.2, Chapter 29, Code of Virginia, the "Enabling Act") for the purpose of, among other things, owning and operating limited access highways within its member jurisdictions; WHEREAS, the Authority currently owns and operates the Powhite Parkway, the Downtown Expressway and the Boulevard Bridge (the "Expressway System") and has financed and refinanced a portion of the capital needs of the Expressway System with borrowings in the private and public debt markets; WHEREAS, as amended in 2014, the Enabling Act requires the approval of the Mayor and the Council of the City of Richmond and the Boards of Supervisors of the Counties of Henrico and Chesterfield, in order for the Authority to borrow money and issue bonds, notes, or other evidences of indebtedness; WHEREAS, the Authority's Board has approved the issuance of its Expressway Revenue Bond in the principal amount not to exceed $21,500,000 (the "RMTA Bond") in order to provide funding for certain projects in the Authority's capital improvement plan for fiscal years 2020 through 2025 (the "Project") and to pay costs of issuance of the transaction, subject to obtaining the approvals of the Mayor and the member jurisdictions as required by the Enabling Act, and has requested that the Mayor and the jurisdictions provide such approvals; WHEREAS, it is in the best interests of the County to approve the Authority's issuance of the RMTA Bond. -1- NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE COUNTY OF CHESTERFIELD, VIRGINIA: 1. The Board hereby approves the Authority's issuance of the RMTA Bond, as and to the extent required by the Enabling Act, for the purpose of providing funding for the Project RMTA Bond and paying costs of issuance. The RMTA Bond may be issued in one or more series of different principal amounts and interest rates, with the timing, amounts and number of series dependent on the Authority's need for funds and market conditions; provided, however, that in no event shall the RMTA Bond mature later than July 15, 2041. 2. The County's approval of the Authority's issuance of the RMTA Bond does not constitute an endorsement to prospective purchasers of such obligation of the creditworthiness of the Authority. The RMTA Bond shall not be deemed to constitute a debt of the Commonwealth of Virginia, the County, or of any other political subdivision thereof except the Authority. Neither the Commonwealth of Virginia, the County nor any other political subdivision thereof, except the Authority, shall be obligated to pay the principal of, redemption premium or late charges, if any, or interest on the RMTA Bond or other costs or amounts incident thereto. Neither the faith and credit nor the taxing power of the Commonwealth of Virginia or any political subdivision thereof, including the County and the Authority, is pledged to the payment of the principal of, redemption premium or late charges, if any, or interest on the RMTA Bond or other costs or amounts incident thereto. The RMTA Bond shall not constitute an indebtedness within the meaning of any debt limitation or restriction. 3. This resolution shall take effect immediately upon its adoption, and shall continue in full force and effect until June 30, 2020, unless extended by subsequent action of the Board of Supervisors. 4852-1523-1638.2 CERTIFICATE OF THE CLERK OF THE BOARD OF SUPERVISORS OF CHESTERFIELD COUNTY, VIRGINIA The undersigned Clerk of the Board of Supervisors (the "Board") of Chesterfield County, Virginia, hereby certifies as follows: 1. The following named persons have been duly appointed by the Board as directors of the Richmond Metropolitan Transportation Authority (the "Authority"), pursuant to Chapter 178 of the 1966 Acts of Assembly, as amended and in effect from time to time and as codified at Virginia Code §§ 33.2-2900 et seq., for terms expiring on the dates indicated below: Name Expiration of Term Stephen Elswick 6/30/2022 Lane Ramsey 9/30/2020 Gregory A. Whirley 6/20/2022 Donald Williams 6/30/2022 William L. Woodfin, Jr. 6/30/2022 2. No other persons have been appointed by the Board to serve as directors of the Authority since June 11, 2019. The appointments of persons indicated above have been in full force and effect since June 11, 2019, and all such appointments are in full force and effect on the date hereof 3. Attached hereto as Exhibit A is a true and correct copy of a resolution duly adopted on June , 2019, by the unanimous vote of the members of the Board. Such resolution has not been repealed, revoked, rescinded or amended and, of the date hereof, is in full force and effect, and no action has been taken by the Board subsequent to adoption of such resolution to change the representation and warranties contained therein. WITNESS my hand this day of June, 2019. Clerk of the Board of Supervisors of Chesterfield County, Virginia Meeting Date: June 26, 2019 Subiect: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Pagel of 2 Item Number: 13.13.1.d. Adopt Resolutions Authorizing the Issuance of General Obligation Public Improvement Bonds and Economic Development Authority (EDA) Public Facility Revenue Bonds to Finance County and School Projects County Administrator's Comments: County Administrator: -) Board Action Re uest Adopt resolutions authorizing the issuance of approximately $78.4 million of 2013 Referendum approved General Obligation Public Improvement Bonds and $51 million in EDA Public Facility Revenue Bonds to fund approved capital improvement projects. Summary of Information: Previously adopted Capital Improvement Plans (CIP) included several projects that require debt financing. Most recently, when no general obligation authority has existed for projects, the County has been using the Virginia Resource Authority (VRA) pooled sale for financing. However, given the scale of the FY19 approved project list, multiple financing options were evaluated for this sale. Having completed that analysis, staff and the county's financial advisor are recommending utilization of the EDA to sell Public Facility Revenue Bonds as this will save approximately $500,000 in future debt service when compared to the pooled sale programs. (Continued on next page) Preparer: Meghan Coates Title: Director of Budget and Management Attachments: ■Yes F]No CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Summary of Information: (Continued) As such, the Board is requested to adopt the attached resolution authorizing the sale of approximately $51 million in Public Facility Bonds to finance projects to include: the Animal Adoption Facility, Midlothian Fire Station, Midlothian Library, Beulah Community Center, Parks and Recreation offices, and Woolridge Road widening. Subsequent to Board approval, the EDA will approve a similar resolution at their July 18 meeting. Additionally, adopt a resolution for a parallel general obligation debt sale which will close approximately two weeks prior to the EDA sale. That sale will provide funding for six of the 2013 referendum projects, including: public safety radio system, schools' major maintenance, Manchester Middle School, Matoaca Elementary School, Harrowgate Elementary School, and Reams Elementary school. This sale will exhaust all general government authority from the 2013 package. As such, staff anticipates one additional general obligation sale in 2020 to complete the financing for all of the school projects. �s� RESOLUTION PROVIDING FOR THE ISSUANCE, SALE AND AWARD OF GENERAL OBLIGATION PUBLIC IMPROVEMENT BONDS, SERIES 2019, IN THE MAXIMUM AGGREGATE PRINCIPAL AMOUNT OF $82,500,000 OF THE COUNTY OF CHESTERFIELD, VIRGINIA, HERETOFORE AUTHORIZED, AND PROVIDING FOR THE FORM, DETAILS AND PAYMENT THEREOF WHEREAS, the issuance of general obligation bonds of the County of Chesterfield, Virginia (the "County"), in the principal amount of $304,000,000 for school projects and $49,000,000 for public safety projects, was approved by the qualified voters of the County in an election held on November 5, 2013 (the "Election"), and was authorized by a resolution adopted by the Board of Supervisors of the County (the "Board") on May 28, 2014, as amended by a resolution adopted on June 27, 2018 (together, the "Authorizing Resolution"); WHEREAS, the County has previously issued $185,830,000 principal amount of general obligation bonds for school projects and $32,075,000 principal amount of general obligation bonds for public safety projects pursuant to the Election and the Authorizing Resolution (together, the "County Authorization"); WHEREAS, the Board desires to issue up to $69,000,000 of the remaining principal authorization for school projects available under the County Authorization ($118,170,000) to finance a portion of the costs of capital improvements for school purposes, including but not limited to the acquisition, design, construction and equipping of replacement school facilities for four existing schools and the undertaking of major maintenance with respect to another existing school (collectively, the "School Projects"); WHEREAS, the Board desires to issue up to $13,500,000 of the remaining principal authorization for public safety projects available under the County Authorization ($16,925,000) to finance a portion of the costs of capital improvements for public safety purposes, including but not limited to the acquisition, installation and equipping of a public safety radio system (the "Public Safety Project" and, together with the School Projects, the "Projects"); and WHEREAS, the County administration, in consultation with Davenport & Company LLC, the County's financial advisor (the "Financial Advisor"), has recommended to the Board that the County issue and sell a single series of general obligation public improvement bonds in the maximum aggregate principal amount of $82,500,000 to pay a portion of the costs of the Projects; BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE COUNTY OF CHESTERFIELD, VIRGINIA: 1. Issuance of Bonds. There shall be issued and sold, pursuant to the Constitution and statutes of the Commonwealth of Virginia, including the Public Finance Act of 1991, general obligation public improvement bonds of the County in the maximum aggregate principal amount of $82,500,000 (the "Bonds") to provide funds to pay a portion of the costs of the Projects. 2. Bond Details. (a) The Bonds shall be designated "General Obligation Public Improvement Bonds, Series 2019," shall be in registered form, shall be dated such date as may be determined by the County Administrator (such term as used herein to include the County Administrator and the Deputy County Administrator for Finance and Administration) shall be in denominations of $5,000 and integral multiples thereof and shall be numbered R-1 upward. Subject to Section 8, the issuance and sale of the Bonds are authorized on terms as shall be satisfactory to the County Administrator; provided, however, that the Bonds shall (i) have a "true" or "Canadian" interest cost not to exceed 5.00% (taking into account any original issue discount or premium), (ii) be sold at a price not less than 95% of the original aggregate principal amount thereof (excluding any original issue discount), and (iii) mature or be subject to mandatory sinking fund redemption in annual installments ending no later than December 31, 2040. (b) Principal of the Bonds shall be payable annually on dates determined by the County Administrator. Each Bond shall bear interest from its date at such rate as shall be determined at the time of sale, calculated on the basis of a 360 -day year of twelve 30 -day months, payable semiannually on dates determined by the County Administrator. Principal and premium, if any, shall be payable to the registered owners upon surrender of Bonds as they become due at the office of the Registrar (as hereinafter defined). Interest shall be payable by check or draft mailed to the registered owners at their addresses as they appear on the registration books kept by the Registrar on a date prior to each interest payment date that shall be determined by the County Administrator (the "Record Date"); provided, however, that at the request of the registered owner of the Bonds, payment may be made by wire transfer pursuant to the most recent wire instructions received by the Registrar from such registered owner. If any payment date with respect to the Bonds is not a Business Day (as hereinafter defined), such payment shall be made on the next succeeding Business Day with the same effect as if made on the payment date and no additional interest shall accrue. "Business Day" shall mean a day on which banking business is transacted, but not including a Saturday, Sunday or legal holiday, or any other day on which banking institutions are authorized by law to close in the Commonwealth of Virginia. Principal, premium, if any, and interest shall be payable in lawful money of the United States of America. (c) Initially, one Bond certificate for each maturity of the Bonds shall be issued to and registered in the name of The Depository Trust Company ("DTC") or its nominee. The County has heretofore entered into a Letter of Representations relating to a book -entry system to be maintained by DTC with respect to the Bonds. "Securities Depository" shall mean DTC or any other securities depository for the Bonds appointed pursuant to Subsection 2(d). (d) In the event that (i) the Securities Depository determines not to continue to act as the securities depository for the Bonds by giving notice to the Registrar, and the County discharges its responsibilities hereunder, or (ii) the County in its sole discretion determines (A) that beneficial owners of the Bonds shall be able to obtain certificated Bonds or (B) to select a new Securities Depository, then its Deputy County Administrator for Finance and Administration or Director of Finance, either of whom may act, shall, at the direction of the County, attempt to locate another qualified securities depository to serve as Securities Depository and authenticate and deliver certificated Bonds to the new Securities Depository or 2� ei its nominee, or authenticate and deliver certificated Bonds to the beneficial owners or to the Securities Depository participants on behalf of beneficial owners substantially in the form provided for in Section 5; provided, however, that such form shall provide for interest on the Bonds to be payable (X) from the date of the Bonds if they are authenticated prior to the first interest payment date or (Y) otherwise from the interest payment date that is or immediately precedes the date on which the Bonds are authenticated (unless payment of interest thereon is in default, in which case interest on such Bonds shall be payable from the date to which interest has been paid). In delivering certificated Bonds, the Deputy County Administrator for Finance and Administration or Director of Finance, either of whom may act, shall be entitled to rely on the records of the Securities Depository as to the beneficial owners or the records of the Securities Depository participants acting on behalf of beneficial owners. Such certificated Bonds will then be registrable, transferable and exchangeable as set forth in Section 7. (e) So long as there is a Securities Depository for the Bonds, (i) it or its nominee shall be the registered owner of the Bonds, (ii) notwithstanding anything to the contrary in this Resolution, determinations of persons entitled to payment of principal, premium, if any, and interest, transfers of ownership and exchanges and receipt of notices shall be the responsibility of the Securities Depository and shall be effected pursuant to rules and procedures established by such Securities Depository, (iii) the Registrar and the County shall not be responsible or liable for maintaining, supervising or reviewing the records maintained by the Securities Depository, its participants or persons acting through such participants, (iv) references in this Resolution to registered owners of the Bonds shall mean such Securities Depository or its nominee and shall not mean the beneficial owners of the Bonds and (v) in the event of any inconsistency between the provisions of this Resolution and the provisions of the above - referenced Letter of Representations such provisions of the Letter of Representations, except to the extent set forth in this paragraph and Subsection 2(d), shall control. 3. Redemption Provisions. (a) The Bonds may be subject to redemption prior to maturity at the option of the County on or after the dates, if any, determined by the County Administrator, in whole or in part (in integral multiples of $5,000) at any time, at a redemption price equal to the principal amount of the Bonds, together with any interest accrued to the date fixed for redemption, plus a redemption premium not to exceed 2.00% of the principal amount of the Bonds, such redemption premium to be determined by the County Administrator. (b) Any Bonds sold as term bonds may be subject to mandatory sinking fund redemption upon terms determined by the County Administrator. (c) If less than all of the Bonds are called for redemption, the maturities of the Bonds to be redeemed shall be selected by the Deputy County Administrator for Finance and Administration or Director of Finance, either of whom may act, in such manner as such officer may determine to be in the best interests of the County. If less than all the Bonds of a particular maturity are called for redemption, the Bonds within such maturity to be redeemed shall be selected by the Securities Depository pursuant to its rules and procedures or, if the book -entry system is discontinued, shall be selected by the Registrar by lot in such manner as the Registrar in its discretion may determine. In either case, (i) the portion of any Bond to be redeemed shall t be in the principal amount of $5,000 or some integral multiple thereof and (ii) in selecting Bonds for redemption, each Bond shall be considered as representing that number of Bonds that is obtained by dividing the principal amount of such Bond by $5,000. The County shall cause notice of the call for redemption identifying the Bonds or portions thereof to be redeemed to be sent by facsimile or electronic transmission, registered or certified mail or overnight express delivery, not less than 30 nor more than 60 days prior to the date fixed for redemption, to the registered owner of the Bonds. The County shall not be responsible for giving notice of redemption to anyone other than DTC or another qualified securities depository then serving or its nominee unless no qualified securities depository is the registered owner(s) of the Bonds. If no qualified securities depository is the registered owner of the Bonds, notice of redemption shall be mailed to the registered owners of the Bonds. If a portion of a Bond is called for redemption, a new Bond in principal amount equal to the unredeemed portion thereof will be issued to the registered owner upon the surrender thereof. (d) In the case of an optional redemption, the notice may state that (i) it is conditioned upon the deposit of moneys, in an amount equal to the amount necessary to effect the redemption, no later than the date fixed for redemption or (ii) the County retains the right to rescind such notice on or prior to the date fixed for redemption (in either case, a "Conditional Redemption"), and such notice and optional redemption shall be of no effect if such moneys are not so deposited or if the notice is rescinded as described herein. Any Conditional Redemption may be rescinded at any time. The County shall give prompt notice of such rescission to the affected bondholders. Any Bonds subject to Conditional Redemption where redemption has been rescinded shall remain outstanding, and the rescission shall not constitute an event of default. Further, in the case of a Conditional Redemption, the failure of the County to make funds available on or before the date fixed for redemption shall not constitute an event of default, and the County shall give immediate notice to all organizations registered with the Securities and Exchange Commission (the "SEC") as securities depositories or the affected bondholders that the redemption did not occur and that the Bonds called for redemption and not so paid remain outstanding. 4. Execution and Authentication. The Bonds shall be signed by the manual or facsimile signature of the Chair or Vice Chair of the Board, and the Board's seal shall be affixed thereto and shall be attested by the manual or facsimile signature of the Clerk or Deputy Clerk of the Board; provided, however, that if both of such signatures are facsimiles, no Bond shall be valid until it has been authenticated by the manual signature of the Registrar or, if a bank has been appointed registrar pursuant to Section 7, an authorized officer or employee of such bank and the date of authentication noted thereon. 5. Bond Form. The Bonds shall be in substantially the form of Exhibit A attached hereto, with such completions, omissions, insertions and changes not inconsistent with this Resolution as may be approved by the officers signing the Bonds, whose approval shall be evidenced conclusively by the execution and delivery of the Bonds. 6. Pledge of Full Faith and Credit. The full faith and credit of the County are irrevocably pledged for the payment of principal of and premium, if any, and interest on the Bonds. Unless other funds are lawfully available and appropriated for timely payment of the Bonds, the Board shall levy and collect an annual ad valorem tax, over and above all other taxes authorized or limited by law and without limitation as to rate or amount, on all locally taxable property in the County sufficient to pay when due the principal of and premium, if any, and interest on the Bonds. 7. Registration, Transfer and Owners of Bonds. (a) The County Treasurer is hereby appointed as paying agent and registrar for the Bonds (the "Registrar"). The Board may, in its discretion, appoint at any time a qualified bank or trust company as successor Registrar. The Registrar shall maintain registration books for the registration and registration of transfers of the Bonds. Upon presentation and surrender of any Bonds to the Registrar, or its corporate trust office if the Registrar is a bank or trust company, together with an assignment duly executed by the registered owner or its duly authorized attorney or legal representative in such form as shall be satisfactory to the Registrar, the County shall execute, and the Registrar shall authenticate, if required by Section 4, and deliver in exchange, a new Bond or Bonds having an equal aggregate principal amount, in authorized denominations, of the same form and maturity, bearing interest at the same rate, and registered in name(s) as requested by the then registered owner or its duly authorized attorney or legal representative. Any such exchange shall be at the expense of the County, except that the Registrar may charge the person requesting such exchange the amount of any tax or other governmental charge required to be paid with respect thereto. (b) The Registrar shall treat the registered owner as the person exclusively entitled to payment of principal, premium, if any, and interest and the exercise of all other rights and powers of the owner, except that interest payments shall be made to the person shown as owner on the registration books on the applicable Record Date. 8. Sale of Bonds. The Board approves the following terms of the sale of the Bonds: (a) The Bonds shall be sold through a competitive sale or a negotiated sale, as the County Administrator, in collaboration with the Financial Advisor, determines to be in the best interests of the County. (b) If the County Administrator determines that the Bonds shall be sold by competitive sale, the County Administrator is authorized to receive bids for such Bonds and award such Bonds to the bidder providing the lowest "true" or "Canadian" interest cost, subject to the limitations set forth in Sections 1 and 2. Following a competitive sale, the County Administrator shall file a certificate with the Clerk of the Board setting forth the final terms of the Bonds. The actions of the County Administrator in selling the Bonds by competitive sale shall be conclusive, and no further action with respect to the sale and issuance of the Bonds shall be necessary on the part of the Board. (c) If the Bonds are sold by competitive bid, the County Administrator, in collaboration with the Financial Advisor, is authorized and directed to take all proper steps to advertise the Bonds for sale in accordance with the terms and conditions as shall be provided in the Notice of Sale relating to the Bonds. The County Administrator is further authorized to cause to be prepared and disseminated a Notice of Sale of the Bonds in such form and containing 5(-, � `.. �. such terms and conditions as the County Administrator may deem advisable, subject to the provisions of this Resolution. (d) If the County Administrator determines that the Bonds shall be sold by negotiated sale, the County Administrator is authorized, in collaboration with the Financial Advisor, to choose one or more investment banks or firms to serve as underwriter(s) for the Bonds and to execute and deliver to the underwriter(s) a bond purchase agreement (the "Bond Purchase Agreement") in a form to be approved by the County Administrator in consultation with the County Attorney and the County's bond counsel. The execution of the Bond Purchase Agreement by the County Administrator shall constitute conclusive evidence of his approval thereof. Following a negotiated sale, the County Administrator shall file a copy of the Bond Purchase Agreement with the records of the Board. The actions of the County Administrator in selling the Bonds by negotiated sale to the underwriter(s) shall be conclusive, and no further action with respect to the sale and issuance of the Bonds shall be necessary on the part of the Board. 9. Approval of Preparation and Execution of Official Statement. (a) The County Administrator and other appropriate officials and employees of the County are hereby authorized and directed to prepare and distribute, or cause to be prepared and distributed, to prospective purchasers of the Bonds a Preliminary Official Statement (the "Preliminary Official Statement") describing the Bonds and the County in a form consistent with the provisions of this Resolution. All actions taken by the County Administrator and such other officials and employees of the County with respect to the preparation and distribution of the Preliminary Official Statement are hereby ratified and confirmed. (b) The County Administrator and other appropriate officials and employees of the County are hereby authorized and directed to prepare, or cause to be prepared, a final Official Statement (the "Official Statement"), which shall be in substantially the form of the Preliminary Official Statement with such completions, omissions, insertions and changes as are necessary to complete the Official Statement and deem it final for purposes of Rule 15c-12 (the "Rule") of the SEC. (c) The County Administrator is hereby authorized and directed to execute and deliver to the purchasers of the Bonds the final Official Statement. The County shall arrange for the delivery to the purchaser of the Bonds of a reasonable number of printed copies of the final Official Statement, within seven business days after the Bonds have been sold, for delivery to each potential investor requesting a copy of the Official Statement and to each person to whom the purchaser initially sells Bonds. 10. Official Statement Deemed Final. The County Administrator is authorized, on behalf of the County, to deem the Preliminary Official Statement and the Official Statement in final form, each to be final as of its date within the meaning of the Rule, except for the omission in the Preliminary Official Statement of certain pricing and other information permitted to be omitted pursuant to the Rule. The distribution of the Preliminary Official Statement and the execution and delivery of the Official Statement in final form shall be conclusive evidence that each has been deemed final as of its date by the County, except for the omission in the Preliminary Official Statement of such pricing and other information permitted to be omitted pursuant to the Rule. 11. Preparation and Delivery of Bonds. After the Bonds have been awarded, the Chair or Vice Chair and the Clerk or Deputy Clerk of the Board are authorized and directed to take all proper steps to have the Bonds prepared and executed in accordance with their terms and to deliver the Bonds to the purchaser thereof upon payment therefor. 12. Arbitrage Covenants. The County covenants that it shall not take or omit to take any action the taking or omission of which will cause any of the Bonds to be "arbitrage bonds" (within the meaning of Section 148 of the Internal Revenue Code of 1986, as amended, and regulations issued pursuant thereto (the "Code")), or otherwise cause interest on any of the Bonds to be includable in the gross income for federal income tax purposes of the registered owners thereof under existing law. Without limiting the generality of the foregoing, the County shall comply with any provision of law that may require the County at any time to rebate to the United States any part of the earnings derived from the investment of the gross proceeds of the Bonds, unless the County receives an opinion of nationally recognized bond counsel that such compliance is not required to prevent interest on the Bonds from being includable in the gross income for federal income tax purposes of the registered owners thereof under existing law. The County shall pay any such required rebate from its legally available funds. 13. Non -Arbitrage Certificate and Elections. Such officers of the County as may be requested by the County's bond counsel are authorized and directed to execute an appropriate certificate setting forth (a) the expected uses and investment of the proceeds of the Bonds in order to show that such expected uses and investment will not violate the provisions of Section 148 of the Code and (b) any elections such officers deem desirable regarding rebate of earnings to the United States for purposes of complying with Section 148 of the Code. Such certificate shall be prepared in consultation with the County's bond counsel, and such elections shall be made after consultation with bond counsel. 14. Limitation on Private Use. The County covenants that it shall not permit the proceeds of the Bonds or the facilities financed therewith to be used in any manner that would result in (a) 5% or more of such proceeds or facilities being used in a trade or business carried on by any person other than a governmental unit, as provided in Section 141(b) of the Code, (b) 5% or more of such proceeds or facilities being used with respect to any output facility (other than a facility for the furnishing of water), within the meaning of Section 141(b)(4) of the Code, or (c) 5% or more of such proceeds being used directly or indirectly to make or finance loans to any persons other than a governmental unit, as provided in Section 141(c) of the Code; provided, however, that if the County receives an opinion of nationally recognized bond counsel that any such covenants need not be complied with to prevent the interest on the Bonds from being includable in the gross income for federal income tax purposes of the registered owners thereof under existing law, the County need not comply with such covenants. 15. Continuing Disclosure Agreement. The Chair or Vice Chair of the Board or the County Administrator, any of whom may act, are hereby authorized and directed to execute a Continuing Disclosure Agreement setting forth the reports and notices to be filed by the County and containing such covenants as may be necessary to assist the purchaser of the Bonds in complying with the provisions of the Rule promulgated by the SEC. Such Continuing Disclosure Agreement shall be substantially in the form attached as an appendix to the draft Preliminary Official Statement circulated to the Board prior to this meeting, with such completions, omissions, insertions and changes that are not inconsistent with this Resolution. The execution thereof by such officers shall constitute conclusive evidence of their approval of any such completions, omissions, insertions and changes. 16. Deposit of Bond Proceeds. The County Treasurer is authorized and directed to provide for delivery of the proceeds of the Bonds to or at the direction of the County in such manner as necessary to pay the costs of the Projects. 17. SNAP Investment Authorization. The Board hereby authorizes the County Treasurer, in his discretion, to utilize the State Non -Arbitrage Program of the Commonwealth of Virginia ("SNAP") in connection with the investment of the proceeds of the Bonds. The Board acknowledges that the Treasury Board of the Commonwealth of Virginia is not, and shall not be, in any way liable to the County in connection with SNAP, except as otherwise provided in the Contract. 18. Other Actions. All other actions of officers of the County and the Board in conformity with the purposes and intent of this Resolution and in furtherance of the issuance and sale of the Bonds and the financing of the Projects are hereby approved and confirmed. The officers of the County are hereby authorized and directed to execute and deliver all certificates and instruments and to take all such further action as may be considered necessary or desirable in connection with the issuance, sale and delivery of the Bonds and the financing of the Projects. 19. Repeal of Conflicting Resolutions. All resolutions or parts of resolutions in conflict herewith are repealed. 20. Effective Date. This Resolution shall take effect immediately. 8 dp EXHIBIT A [FORM OF BOND] Unless this certificate is presented by an authorized representative of The Depository Trust Company, a New York corporation ("DTC"), to the issuer or its agent for registration of transfer, exchange or payment, and any certificate is registered in the name of Cede & Co., or in such other name as is requested by an authorized representative of DTC (and any payment is made to Cede & Co. or to such other entity as is requested by an authorized representative of DTC), ANY TRANSFER, PLEDGE OR OTHER USE HEREOF FOR VALUE OR OTHERWISE BY OR TO ANY PERSON IS WRONGFUL inasmuch as the registered owner hereof, Cede & Co., has an interest herein. REGISTERED REGISTERED No. R - UNITED STATES OF AMERICA COMMONWEALTH OF VIRGINIA COUNTY OF CHESTERFIELD General Obligation Public Improvement Bond Series 2019 INTEREST RATE MATURITY DATE DATED DATE CUSIP % , 2019 REGISTERED OWNER: CEDE & CO. PRINCIPAL AMOUNT: DOLLARS The County of Chesterfield, Virginia (the "County"), for value received, promises to pay, upon surrender hereof to the registered owner hereof, or its registered assigns or legal representative, the principal sum stated above on the maturity date stated above, subject to prior redemption as hereinafter provided, and to pay interest hereon from its date semiannually on each —and _, beginning , at the annual rate stated above, calculated on the basis of a 360 -day year of twelve 30 -day months. Principal[, premium, if any,] and interest are payable in lawful money of the United States of America by the County Treasurer, who has been appointed paying agent and registrar (the "Registrar") for the Bonds (as hereinafter defined). If any payment date with respect to the Bonds is not a Business Day (as hereinafter defined), such payment shall be made on the next succeeding Business Day with the same effect as if made on the payment date and no additional interest shall accrue. "Business Day" shall mean a day on which banking business is transacted, but not including a Saturday, Sunday or legal holiday, or any other day on which banking institutions are authorized by law to close in the Commonwealth of Virginia. A-1 d _T•r, Notwithstanding any other provision hereof, this bond is subject to a book -entry system maintained by The Depository Trust Company ("DTC"), and the payment of principal[, premium, if any,] and interest, the providing of notices and other matters shall be made as described in the County's Blanket Letter of Representations to DTC. This bond is one of an issue of $ General Obligation Public Improvement Bonds, Series 2019 (the "Bonds"), of like date and tenor, except as to number, denomination, rate of interest, privilege of redemption and maturity. The issuance of the Bonds was approved by the qualified voters of the County in an election held on November 5, 2013, and authorized by a resolution adopted by the Board of Supervisors of the County (the "Board") on May 28, 2014, as amended by a resolution adopted on June 27, 2018. The Bonds are issued pursuant to the Constitution and statutes of the Commonwealth of Virginia, including the Public Finance Act of 1991, and a resolution adopted by the Board on [June 26, 2019] (the "Resolution"), to provide funds to finance the costs of capital improvements for school and public safety purposes. The full faith and credit of the County are irrevocably pledged for the payment of principal of [and premium, if any,] and interest on the Bonds. Unless other funds are lawfully available and appropriated for timely payment of the Bonds, the Board of Supervisors of the County shall levy and collect an annual ad valorem tax, over and above all other taxes authorized or limited by law and without limitation as to rate or amount, on all locally taxable property in the County sufficient to pay when due the principal of [and premium, if any,] and interest on the Bonds. Optional Redemption Provisions. Bonds maturing on or before _, 20_, are not subject to redemption prior to maturity. Bonds maturing on or after , 20_, are subject to redemption prior to maturity at the option of the County on or after , 20_, in whole or in part (in integral multiples of $5,000) at any time, upon payment of the following redemption prices (expressed as a percentage of principal amount of Bonds to be redeemed) plus interest accrued and unpaid to the date fixed for redemption: Period During Which Redeemed Redemption Both Dates Inclusive Price 20_, to 20_ % 20_, to 20_ 20_, and thereafter [Mandatory Sinking Fund Redemption Provisions. Bonds maturing on [ 201, are required to be redeemed in part before maturity by the County on [ _] in the years and amounts set forth below, at a redemption price equal to the principal amount of the Bonds to be redeemed, plus interest accrued and unpaid to the date fixed for redemption: Year Amount Year Amount A-2 Selection of Bonds to be Redeemed. If less than all of the Bonds are called for redemption, the maturities of the Bonds to be redeemed shall be selected by the Deputy County Administrator for Finance and Administration or the Director of Finance of the County, either of whom may act, in such manner as such officer may determine to be in the best interests of the County. If less than all of the Bonds of a particular maturity are called for redemption, the Bonds within such maturity to be redeemed shall be selected by DTC or any successor securities depository pursuant to its rules and procedures or, if the book -entry system is discontinued, shall be selected by the Registrar by lot in such manner as the Registrar in its discretion may determine. In either case, (a) the portion of any Bond to be redeemed shall be in the principal amount of $5,000 or some integral multiple thereof and (b) in selecting Bonds for redemption, each Bond shall be considered as representing that number of Bonds that is obtained by dividing the principal amount of such Bond by $5,000. The County shall cause notice of the call for redemption identifying the Bonds or portions thereof to be redeemed to be sent by facsimile or electronic transmission, registered or certified mail or overnight express delivery, not less than 30 nor more than 60 days prior to the date fixed for redemption, to DTC or its nominee as the registered owner of the Bonds. If a portion of this bond is called for redemption, a new bond in the principal amount of the unredeemed portion hereof shall be issued to the registered owner upon surrender hereof. Conditional Notice. Subject to the provisions of the Resolution, the County may give a notice of redemption prior to a deposit of redemption moneys if such notice states that the redemption is to be funded with the proceeds of a refunding bond issue and is conditioned on the deposit of such proceeds. Provided that moneys are deposited on or before the date fixed for redemption, such notice shall be effective when given. If such proceeds are not available on the date fixed for redemption, such Bonds will continue to bear interest until paid at the same rate they would have borne had they not been called for redemption. On presentation and surrender of the Bonds called for redemption at the place or places of payment, such Bonds shall be paid and redeemed. The Registrar shall treat the registered owner of this bond as the person exclusively entitled to payment of principal of [and premium, if any,] and interest on this bond and the exercise of all other rights and powers of the owner, except that interest payments shall be made to the person shown as the owner on the registration books on the 15th day of the month preceding each interest payment date. All acts, conditions and things required by the Constitution and statutes of the Commonwealth of Virginia to happen, exist or be performed precedent to and in connection with the issuance of this bond have happened, exist and have been performed, and the issue of Bonds of which this bond is one, together with all other indebtedness of the County, is within every debt and other limit prescribed by the Constitution and statutes of the Commonwealth of Virginia. IN WITNESS WHEREOF, the County of Chesterfield, Virginia, has caused this bond to be to be signed by the Chair or Vice Chair of the Board of Supervisors of the County, its seal to be affixed hereto and attested by the Clerk or Deputy Clerk of the Board of Supervisors of the County, and this bond to be dated the date first above written. (SEAL) (ATTEST) Clerk, Board of Supervisors of the County of Chesterfield, Virginia Chair, Board of Supervisors of the County of Chesterfield, Virginia mul v: •t: kj ASSIGNMENT FOR VALUE RECEIVED the undersigned sell(s), assign(s) and transfer(s) unto (Please print or type name and address, including postal zip code, of Transferee) PLEASE INSERT SOCIAL SECURITY OR OTHER IDENTIFYING NUMBER OF TRANSFEREE: the within bond and all rights thereunder, hereby irrevocably constituting and appointing Attorney, to transfer said bond on the books kept for the registration thereof, with full power of substitution in the premises. Dated: Signature Guaranteed NOTICE: Signature(s) must be guaranteed by an Eligible Guarantor Institution such as a Commercial Bank, Trust Company, Securities Broker/Dealer, Credit Union or Savings Association who is a member of a medallion program approved by The Securities Transfer Association, Inc. (Signature of Registered Owner) NOTICE: The signature above must correspond with the name of the registered owner as it appears on the front of this bond in every particular, without alteration or enlargement or any change whatsoever. A-5 a RESOLUTION APPROVING A PLAN TO FINANCE CERTAIN PUBLIC FACILITIES PROJECTS THROUGH THE ISSUANCE OF REVENUE BONDS BY THE ECONOMIC DEVELOPMENT AUTHORITY OF THE COUNTY OF CHESTERFIELD WHEREAS, the Economic Development Authority of the County of Chesterfield (the "Authority"), pursuant to the Industrial Development and Revenue Bond Act (the "Act") under which it is created, is authorized to exercise all the powers set forth in the Act, which include, among other things, the power to make loans to, among others, a county in furtherance of the Act, to finance facilities for use by, among others, a county, to issue its revenue bonds, notes and other obligations from time to time for such purposes and to pledge all or any part of its revenues and receipts derived from payments received by the Authority in connection with its loans or from any source, as security for the payment of principal of and premium, if any, and interest on any such obligations; WHEREAS, the Board of Supervisors (the "Board of Supervisors") of the County of Chesterfield, Virginia (the "County"), desires to undertake, in conjunction with the Authority, the financing of the costs of capital improvements for general governmental purposes, including but not limited to (a) renovation of an animal control and pet adoption facility, (b) design, acquisition, construction and equipping of a fire station and a library, (c) renovation and conversion of a school building into a Parks and Recreation facility and (d) design and construction of road improvements (collectively, the "2019 Project"); WHEREAS, the County desires to finance the 2019 Project by requesting the Authority to issue its Public Facility Revenue Bonds (County Projects), Series 2019 (the "Bonds"), and use the proceeds thereof to finance the 2019 Project; WHEREAS, the Bonds will be secured by payments appropriated from time to time by the Board of Supervisors and payable to the Authority in accordance with the terms of the Financing Agreement (as hereinafter defined); WHEREAS, there have been circulated prior to this meeting drafts of the following documents (collectively, the "Documents"), proposed to be executed in connection with the issuance and sale of the Bonds: (a) An Agreement of Trust and a First Supplemental Agreement of Trust (together, the "Trust Agreement"), each between the Authority and U.S. Bank National Association, as trustee (the "Trustee"), pursuant to which the Bonds are to be issued; (b) A Financing Agreement (the "Financing Agreement"), between the Authority and the County, pursuant to which the Authority will loan the proceeds of the Bonds to the County and the County will undertake, subject to appropriation, to make payments to the Authority in amounts sufficient to pay the principal of and premium, if any, and interest on the Bonds and certain other related costs; (c) A Preliminary Official Statement of the Authority relating to the public offering of the Bonds (the "Preliminary Official Statement"); (d) A Notice of Sale (attached as an appendix to the Preliminary Official Statement) (the "Notice of Sale") (applicable only if the Bonds are sold through a competitive sale); and (e) A Continuing Disclosure Agreement (attached as an appendix to the Preliminary Official Statement), pursuant to which the County agrees to undertake certain continuing disclosure obligations with respect to the Bonds; NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE COUNTY OF CHESTERFIELD, VIRGINIA: 1. The Board of Supervisors hereby finds that the undertaking of the 2019 Project will be in the best interests of the County and its citizens and hereby authorizes the County, in collaboration with the Authority, to undertake the following plan of finance to accomplish the same. The Authority will issue the Bonds in an aggregate principal amount not to exceed $54,000,000. The Authority will use the proceeds of the Bonds to finance the 2019 Project. Pursuant to the Financing Agreement, the County will undertake to make certain Basic Payments and Additional Payments (each as defined in the Financing Agreement) to the Authority in amounts sufficient to amortize the Bonds, to pay the fees or expenses of the Authority and the Trustee and to pay certain other related costs. The obligation of the Authority to pay principal of and premium, if any, and interest on the Bonds will be limited to Basic Payments and Additional Payments received from the County. The Bonds will be secured by an assignment of the Basic Payments and certain Additional Payments due under the Financing Agreement, all for the benefit of the holders of the Bonds. The undertaking by the County to make Basic Payments and Additional Payments will be subject to the appropriation by the Board of Supervisors from time to time of sufficient amounts for such purposes. The plan of finance for the 2019 Project shall contain such additional requirements and provisions as may be approved by the County Administrator (such term as used herein to include the County Administrator and the Deputy County Administrator for Finance and Administration) and the Chair or Vice -Chair of the Authority. 2. The Board of Supervisors, while recognizing that it is not empowered to make any binding commitment to make appropriations beyond the current fiscal year, hereby states its intent to make appropriations in future fiscal years in amounts sufficient to make all payments due under the Financing Agreement and hereby recommends that future Boards of Supervisors do likewise during the term of the Financing Agreement. 3. The Chair and Vice Chair of the Board of Supervisors and the County Administrator, any of whom may act, are hereby authorized and directed to execute the Documents to which the County is a signatory, which shall be in substantially the forms circulated prior to this meeting. Such forms of the Documents are hereby approved, with such completions, omissions, insertions and changes not inconsistent with this Resolution as may be approved by the officer signing such Documents, whose execution and delivery thereof shall constitute conclusive evidence of such officer's approval of any such completions, omissions, insertions and changes. 4. In making completions to the Financing Agreement, the County Administrator, in collaboration with Davenport & Company LLC, the County's financial advisor (the "Financial Advisor"), and the Authority, shall provide for Basic Payments in amounts equivalent to the payments principal of and interest on the Bonds, which shall be sold to the purchaser thereof on 2 terms as shall be satisfactory to the County Administrator; provided that the Basic Payments shall be equivalent to the Bonds (a) maturing or subject to mandatory sinking fund redemption in annual installments ending no later than December 31, 2040; (b) having a "true" or "Canadian" interest cost not exceeding 5.00% (taking into account any original issue discount or premium); (c) being subject to optional redemption, if at all, at a premium not to exceed 2.00% of the principal amount thereof, and (d) being sold to the purchaser thereof at a price not less than 95% of the aggregate principal amount thereof (without taking into account any original issue discount or premium). The County Administrator is also authorized to approve a lesser principal amount for the Bonds, a maturity schedule (including serial maturities and term maturities for the Bonds) and the redemption provisions of the Bonds, all as the County Administrator shall determine to be in the best interest of the County. 5. The Board of Supervisors approves the following terms of the sale of the Bonds. (a) The Bonds shall be sold through a competitive sale or a negotiated sale, as the County Administrator, in collaboration with the Financial Advisor and the Authority, determines to be in the best interests of the County. (b) If the County Administrator determines that the Bonds shall be sold by competitive sale, the County Administrator is authorized to receive bids for such Bonds and award such Bonds to the bidder providing the lowest "true" or "Canadian" interest cost, subject to the limitations set forth in Section 4. Following a competitive sale, the County Administrator shall file a certificate with the Authority and the Board of Supervisors setting forth the final terms of the Bonds. The actions of the County Administrator in selling the Bonds by competitive sale shall be conclusive, and no further action with respect to the sale and issuance of the Bonds shall be necessary on the part of the Board of Supervisors. (c) If the Bonds are sold by competitive bid, the County Administrator, in collaboration with the Financial Advisor, is authorized and directed to take all proper steps to advertise the Bonds for sale substantially in accordance with the form of the Notice of Sale, which is hereby approved; provided that the County Administrator, in collaboration with the Financial Advisor, may make such changes in the Notice of Sale not inconsistent with this Resolution as he may consider to be in the best interests of the County. (d) If the County Administrator determines that the Bonds shall be sold by negotiated sale, the County Administrator is authorized, in collaboration with the Financial Advisor and the Authority, to choose one or more investment banks or firms to serve as underwriter(s) for the Bonds and to execute and deliver to the underwriter(s) a bond purchase agreement (the "Bond Purchase Agreement") in a form to be approved by the County Administrator and the County Attorney, in consultation with the County's bond counsel and the Financial Advisor. Following a negotiated sale, the County Administrator shall file a copy of the Bond Purchase Agreement with the records of the Board of Supervisors. The actions of the County Administrator in selling the Bonds by negotiated sale to the underwriter(s) shall be conclusive, and no further action with respect to the sale and issuance of the Bonds shall be necessary on the part of the Board of Supervisors. 3 6. The Preliminary Official Statement in the form circulated prior to this meeting is approved with respect to the information contained therein (excluding information pertaining to the Authority). The Board of Supervisors hereby authorizes distribution of the Preliminary Official Statement to prospective purchasers of the Bonds in a form deemed to be "final" (within the meaning of the Rule) as of its date, except for the omission of certain pricing and other information permitted to be omitted pursuant to Rule 15c2-12 of the Securities and Exchange Commission (the "Rule") and with such completions, omissions, insertions and changes not inconsistent with this Resolution as may be approved by the County Administrator. Such distribution shall constitute conclusive evidence that the County has deemed the Preliminary Official Statement to be "final" (within the meaning of the Rule) as of its date, with respect to the information therein pertaining to the County. The County Administrator is authorized and directed to approve such completions, omissions, insertions and other changes to the Preliminary Official Statement that are necessary to reflect the terms of the sale of the Bonds, determined as set forth in paragraph 4, and the details thereof and that are appropriate to complete it as an official statement in final form (the "Official Statement"), and distribution thereof to the purchaser(s) of the Bonds shall constitute conclusive evidence that the Board of Supervisors has deemed the Official Statement "final" (within the meaning of the Rule) as of its date. The County shall arrange for the delivery to the purchaser of the Bonds of a reasonable number of printed copies of the final Official Statement, within seven business days after the Bonds have been sold, for delivery to each potential investor requesting a copy of the Official Statement and to each person to whom the purchaser initially sells Bonds. 7. Such officers of the County as may be requested by bond counsel for the County are authorized and directed to execute an appropriate certificate setting forth (a) the expected use and investment of the proceeds of the Financing Agreement in order to show that such expected use and investment will not violate the provisions of Section 148 of the Internal Revenue Code of 1986, as amended (the "Code"), and (b) any elections such officers deem desirable regarding rebate of earnings to the United States for purposes of complying with Section 148 of the Code. Such certificate shall be prepared in consultation with bond counsel for the County, and such elections shall be made after consultation with bond counsel. 8. All costs and expenses in connection with the financing of the 2019 Project and the issuance of the Bonds, including the Authority's fees and expenses and the fees and expenses of bond counsel, counsel for the Authority, and the Financial Advisor for the sale of the Bonds shall be paid from the proceeds of the Bonds or other legally available funds of the County. If for any reason the Bonds are not issued, it is understood that all such expenses shall be paid by the County from its legally available funds and that the Authority shall have no responsibility therefor. 9. Any authorization herein to execute a document shall include authorization to deliver it to the other parties thereto and, if applicable, to record such document. 10. All other acts of the County Administrator and other officers of the County that are in conformity with the purposes and intent of this Resolution and in furtherance of the issuance and sale of the Bonds and the financing of the 2019 Project are hereby approved and ratified. 11. This Resolution shall take effect immediately. 4 4:Z > CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: June 26, 2019 Item Number: 13.8.2. Subject: Approval of Change in the Representation on the Chesterfield -Colonial Heights Social Services Board County Administrator's Comments: County Administrator: Board Action Requested: The Board is requested to approve a change in the Social Services Board composition to occur upon the resignation, death, or expiration of the term of a current Colonial Heights member, resulting in a board composition of six members from Chesterfield and three from Colonial Heights. Summary of Information: The Social Services Board is a nine -member, joint -district board created by Chesterfield County with the City of Colonial Heights. Currently, five members of the board are from the County and four are from the City. When created in the 1950s, the law required that the board have six members and have equal representation from each locality. The law changed in the 1970s, increasing the size of the board to nine members, which resulted in one additional appointment by the City and two more by the County. The code was amended again in the 1990s to require that each locality of a joint board be represented by at least one member and that population be the key criteria for the composition of the joint board. In order to bring the board composition closer in line with relative populations of the County and City, City Council adopted a resolution on May 21, 2019, relinquishing one of its board positions to the County upon the resignation, death, or expiration of the term of a current Colonial Heights member, resulting in a board composition of six members from Chesterfield and three from Colonial Heights. Staff recommends approving the change in Social Services Board composition. Staff will advise the Board upon the resignation, death, or expiration of a current Colonial Heights member so that the Board can appoint a new member from Chesterfield County. Preparer: Sarah Snead Title: Deputy County Administrator, Human Services 0623:114750.1 Attachments: Yes FNo # t` �, A RESOLUTION NO. 19-26 Providing for representation on the Chesterfield -Colonial Heights Social Service Board. WHEREAS, the Colonial Heights City Council and the Chesterfield County Board of Supervisors jointly decide on the total number of members on the Chesterfield -Colonial Heights Social Service Board ("Board") and the number of members which each locality appoints; and WHEREAS, the Board currently has nine members, of which the City Council appoints four members and the Board of Supervisors appoints five members; and WHEREAS, the City Council and the Board of Supervisors have agreed to change the localities' representation to three members from Colonial Heights and six from Chesterfield; NOW, THEREFORE BE IT RESOLVED BY THE COUNCIL OF THE CITY OF COLONIAL HEIGHTS: 1. That the Colonial Heights representation on the Board shall be reduced from four tc three members, effective upon the resignation, death, or expiration of the term of s current Colonial Heights member. 2. That upon the resignation, death, or expiration of the term of a current Colonial Heic member, Chesterfield representation on the Board shall increase from five to members. 3. That this resolution shall be effective upon approval. Approved: Attest: City Clerk I certify that the above resolution was: Adopted on Ayes: ? Nays: Absent: Abstain: � The Honorable Michael A. Cherry, Councilman: The Honorable Kenneth B. Frenier, Councilman: The Honorable W. Joe Green, Jr., Councilman:' The Honorable John E. Piotrowski, Councilman: The Honorable John T. Wood, Councilman: The Honorable Elizabeth G. Luck, Vice Mayor: 1 RESOLUTION NO. 19-26 The Honorable T. Gregory Kochuba, Mayor: a--, - . City Clerk Approved as to form: 04 Attorney 1, Pamela B. Wallace, City Clerk of Council, attest this is a certified copy of Resolution No. 19-26, adopted by the Colonial Heights City Council and signed May 21, 2019. Pamela B. Wallace, CMC 2 �4 RESOLUTION NO. 19.26 �+ atiEid �oG Lr 'vprtcn¢t� , CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: June 26, 2019 Item Number: 13.8.3. Subject: Award Individual Requirements Contracts for As -Needed Security Consulting Services to iParametrics and CHA County Administrator's Comments: County Administra Board Action Requested: Authorize the Director of Procurement to award individual requirements contracts for as needed security consulting services to iParametrics and CHA for services related to facility security design, threat and risk assessment, vulnerability surveys and security device and equipment review. Summary of Information: Following a request for proposal (RFP) process, iParametrics and CHA were chosen to provide security consulting services for Chesterfield County government and schools. These services include, but are not limited to, facility security design, threat and risk assessment, vulnerability surveys and security device and equipment review. The contract is for one year, with the possibility of four (4) one-year renewals. In that these contracts will be utilized by both the County and Schools, the actual value of this contract is variable, depending on current and future needs, as well as the timing and funding availability for various projects. Multiple contracts will ensure that services are immediately accessible by both the County and Schools without the need for additional procurement. Preparer: Clay Bowles Attachments: Elyes Title: Director of General Services ■ No # .: CHESTERFIELD COUNTY z BOARD OF SUPERVISORS Page 1 of 1 '7R* AGENDA Meeting Date: June 26, 2019 Item Number: 13.8.4. Subject: Award of Requirements Contract for Engineering Services Relative to Parks Development and Related Projects County Administrator's Comments: County Administrato . Board Action Requested: Authorize the Director of Procurement to execute a requirements contract with Sekivsolutions and Austin Brockenbrough & Associates, LLP for Engineering Services Relative to Parks Development and Related Projects for Miscellaneous Construction and Renovation Projects. Summary of Information: Following a request for proposal (RFP) and interviews with four of the seven firms that submitted proposals, Sekivsolutions and Austin Brockenbrough & Associates, LLP were selected by committee to provide engineering services relative to parks development and related projects for miscellaneous construction and renovation projects. We have increased the number of consultants for these Architectural/Engineering services to reflect an anticipated design work portfolio that is shifting to new construction and more engineered solutions for major maintenance needs. This contract is for one year with four possible one-year renewals. For the previous five years, total annual contract value has been roughly $750,000 with one consultant on contract, varying widely from year to year as project needs were identified and funded. The actual value of this contract will depend on current and future needs for new construction, renovations, major maintenance and planning projects as funding is provided through annual CIP cycles. Preparer: Dr. James D. Worsley Title: Director, Parks and Recreation Attachments: Yes ■ No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: June 26, 2019 Item Number: 13.6.5. Subject: Approval of Grant Application and Agreement, Approval of Contract and Deed and Appropriation of Funds for the Purchase of Parkland Along the Appomattox River County Administrator's Comments: County Administrator: Board Action Requested: Authorize the County Administrator or his designee to execute a grant application and agreement; approve the attached resolution; approve contract for the purchase of Special Purpose Parkland along the Appomattox River to expand the John J. Radcliffe Conservation Area; appropriate up to $450,000 in anticipated reimbursements from federal/state grant source; and authorize the County Administrator to execute the contract and deed. Summary of Information: Staff requests that the Board of Supervisors approve the purchase of a parcel of land along the Appomattox River containing 73.86 +/- acres adjacent to the Radcliffe Conservation Area. The purchase is contingent on receipt of a grant from the National Park Service, Land and Water Conservation Fund, administered by the Commonwealth of Virginia Department of Conservation and Recreation, which will provide half of the purchase price, $450,000 toward this acquisition. Contract will include contingency language requiring market value appraisal and all governmental approvals to be obtained prior to closing, including obtaining substantial accord approval. Funds are available from the County CIP Future Facility Land Acquisition Project Account. Preparer: James D. Worsley Title: Director, Parks and Recreation Preparer: Meehan Coates Title: Director, Budget and Management Attachments: 0 Yes F-1No # ._ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA The Board is requested to allocate from the County CIP Future Facility Land Acquisition Project Account up to $375,000 to cover the county's share of the purchase and closing costs, and appropriate up to $450,000 in anticipated reimbursements from the state/federal grant source. District: Matoaca Appomattox River Park System Property Radcliffe Acquisition Expenses Purchase price 880,000 Less in-kind contribution from owners (90,000) Closing costs 35,000 Total Expenses 825,000 REVENUES NPS LWCF 450,000 County (CIP) 375,000 Total Revenues 825,000 RESOLUTION AUTHORIZING APPLICATION(S) FOR FEDERAL FUNDING ASSISTANCE FOR THE PURCHASE OF PARKLAND ALONG THE APPOMATTOX RIVER WHEREAS, under the provisions of LWCF, federal funding assistance is requested to aid in financing the cost of land acquisition; and WHEREAS, Chesterfield County considers it in the best public interest to complete the land acquisition project described in the application; and WHEREAS, The County Administrator be authorized to make formal application to DCR for funding assistance; and WHEREAS, any fund assistance received be used for implementation and completion of the acquisition of 73.86 +/- acres along the Appomattox River, to expand the John J. Radcliffe Conservation Area within the specified time frame; and WHEREAS, Chesterfield County hereby certifies that project funding is currently available and is committed for this project; and WHEREAS, Chesterfield County is aware that the grant, if approved by the National Park Service, will be paid on a reimbursement basis. This means we may only request payment after eligible and allowable costs have already been paid to our vendors and evidence of such has been provided to DCR in the format required; and WHEREAS, Chesterfield County acknowledges that any property acquired and/or developed with financial aid from the Land & Water Conservation Fund must be placed in use and be retained in perpetuity as a public outdoor recreation area in accordance with the provisions and requirements of the Land & Water Conservation Fund Act of 1965, as amended; and WHEREAS, Chesterfield County acknowledges that any non -recreational uses may not be made of the property without undergoing a conversion of use process and obtaining approval from the Department of Conservation and Recreation and the U.S. Department of Interior/National Park Service; and WHEREAS, Chesterfield County acknowledges that appropriate opportunity for public comment will be provided on this application and evidence of such is a required component for approval. WHEREAS, Chesterfield County acknowledges that we are responsible for compliance with the National Environmental Policy Act, Endangered Species Act, Historic Preservation Act, Executive Orders 11988 and 11990 (Floodplain Management and Wetlands Protection) and all other applicable state and federal laws; NOW, THEREFORE, BE IT RESOLVED that this resolution becomes part of a formal application to the Virginia Department of Conservation & Recreation. f •b t L� e :st9 �lr r <� ttr i \,•-�� L �� � S ra . ? t L� e :st9 �lr r <� ttr i \,•-�� L �� � S ? REVEWEDCLIENT I.D. Austin SHu CCPR PLAT SHOWING PARCELS OF LAND Brockenbrough n LOCATED NORTH OF THE APPOMATTOX RIVER tePROYD JOB I.D. conn�•ot AT THE TERMINUS OF PENMAR DRIVE enoim[c a . aor: TAC i°00%.zo - C fTi V LYING IN THE MATOACA DISTRICT, lair 6cvix,spu>+ti50rtco. Su��cGnja�.nmm'a.�Ai��21YU` SCALE JOS No, o CHESTERFIELD COUNTY, VIRGINIA ea razacao a m eo s�z moi r1 www -b ecken6 ouQ com R aao 10-092 DATE tA9T RENSED m Dc:. 9. 2010 z a `t4�ti' jj(i nt t L� e :st9 �lr r <� ttr i \,•-�� L �� � S . s 1� "T ..­� '-i fig, -1 ? REVEWEDCLIENT I.D. Austin SHu CCPR PLAT SHOWING PARCELS OF LAND Brockenbrough n LOCATED NORTH OF THE APPOMATTOX RIVER tePROYD JOB I.D. conn�•ot AT THE TERMINUS OF PENMAR DRIVE enoim[c a . aor: TAC i°00%.zo - C fTi V LYING IN THE MATOACA DISTRICT, lair 6cvix,spu>+ti50rtco. Su��cGnja�.nmm'a.�Ai��21YU` SCALE JOS No, o CHESTERFIELD COUNTY, VIRGINIA ea razacao a m eo s�z moi r1 www -b ecken6 ouQ com R aao 10-092 DATE tA9T RENSED m Dc:. 9. 2010 . s 1� "T ..­� '-i fig, -1 CHESTERFIELD COUNTY �°`.; BOARD OF SUPERVISORS Page 1 of 2 AGENDA Meeting Date: June 26, 2019 Item Number: 13.6.6. Subject: County FY2019 Year -End Adjustments and Reserve Requests County Administrator's Comments: County Administrator: Board Action Requested: 1. Consider FY2019 year-end revenue and expenditure adjustments as follows: a. Authorize the County Administrator to assign to a revenue stabilization reserve all unspent, or otherwise unreserved, FY2019 appropriations that are in excess the items detailed in the attached schedules. b. Appropriate revenues and expenditures for specific programs as well as authorize reallocations among general fund departments and related funds and make adjustments to revenues and expenditures as outlined on Schedule A. c. Appropriate revenues and expenditures and authorize other adjustments for specific programs, projects and non -general fund departments as outlined on Schedule B. d. Authorize the County Administrator to assign and re -appropriate various revenues and unspent expenditures contingent upon positive results of operations as determined by the county's financial audit as outlined on Schedule C. Preparer: Meghan Coates Title: Director of Budget and Management Attachments: ■ Yes No 9 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Summary of Information: FY2019 projections forecast a positive net, year-end position of 4.2% - based on strong revenue activity. However, approximately $12.4M of that excess revenue was intentionally unbudgeted as its use is restricted and the funds are reserved at year-end for specific future uses (examples: BPOL, CDAs, Occupancy Taxes). Staff is also recommending that approximately $10.8M be assigned to help ensure adequate balances in Unassigned Fund Balance, the Reserve for Capital Projects, and to repay debt early - practices that have historically been cited as credit strengths in rating agency reviews. Once these items are accounted for, staff expects a revenue stabilization contribution of approximately $6.9M, which is only 0.960-o of the adopted budget total. The expenditure side of the budget is expected near a net zero position. That aside, narrow operating margins in FY2019 are the result of generally low turnover, higher overtime costs, and increased prices of contractual and subscription services across many departments. This paper recommends that all available - and otherwise unreserved or assigned per the attached schedules - FY2019 general fund results be set aside in a revenue stabilization fund to help ensure continuity of core services during future economic disruptions. In addition, this paper also requests some adjustments to a group of general fund departments, grant and capital projects as detailed in attached Schedules A and B. Some departments require an additional appropriation, though all of those needs have been balanced within available appropriations or revenues in other areas of the organization. Furthermore, the Board is asked to consider a small number of carryover and reserve requests shown on Schedule C. 0 F FY2019 Schedule A General Fund Department Revenue/Expenditure Adjustments June 26, 2019 Department Revenue Expenditure Accounting 60,000 Building Inspection 675,000 150,000 Buildings and Grounds 250,000 350,000 Circuit Court Clerk 300,000 Circuit Court Judges 100,000 Citizen Information 150,000 Commonwealth Attorney 150,000 Community Contracts Community Corrections Community Development Authorities Community Enhancement County Attorney Debt Economic Development Employee Benefits Environmental Engineering Fire EMS General District Court General Registrar General Services Health Human Resources IST Juvenile Detention Juvenile Domestic Court Libraries Parks and Recreation Planning Police Property Taxes and Non Departmental Property Taxes and Non Departmental- PEG Property Taxes and Non Departmental- BPOL Sheriff Social Services Streelight Electrical Costs Tax Relief for the Elderly Transportation Treasurer Waste and Resource Transfer to/from Capital Projects Fund Transfer to/from Airport Fund 3 50, 000 200,000 4,384,704 75,500 500,000 1,588,400 60,000 150,000 200,000 76,471 100,000 (1,375,000) 800,000 (800,000) 350,000 1,500,000 150,000 500,000 100,000 150,000 100,000 300,000 300,000 100,000 500,000 500,000 300,000 1,742,400 (154, 000) (1,500,000) (300,000) 75,000 1,000,000 250,000 500,000 1,000,000 409,500 220,000 Transfer to/from Healthcare Fund Use of Reserves Subtotal 500,000 500,000 180,767 8,914,371 8,914,371 FY2019 Schedule B Other Fund Revenue/Expenditure Adjustments June 26, 2019 Department Revenue Expenditure Parks Grant - State Revenue that did not materialize 150,000 Parks Grant - balancing project with General Fund revenues (150,000) Parks Improvements- RVC Soundpanels 100,000 100,000 Reedymill - drainage project 100,000 100,000 Child Advocacy Center 100,000 100,000 2C Grant - to be closed and reserved in the General Fund 447,979 393,130 Major Maintenance for General District Courts 50,000 50,000 JAG Grant 2,948 2,948 Fire Major Maintenance for panels in Eanes-Pittman 34,000 34,000 Public Meeting Room 75,500 75,500 Airport- Operating ($87k) and Fuel Farm ($200k) 287,000 287,000 Victim Witness 21,002 21,002 Revenue Recovery - Appropriate existing balances 1,891,477 1,891,477 Healthcare Fund - Additional contributions to cover IBNR 500,000 500,000 Cloverleaf Transfer 213,057 213,057 Subtotal 3,822,963 3,768,114 Schedule C Requests to Reserve/Commit Funds June 26, 2019 These items will be reserved/committed. Description Amount RFCIP (reserved in the general fund) 3,776,000 Unassigned (reserved in the general fund) 3,000,000 Cloverleaf Land Note Payoff (re -appropriated into FY20) 3,600,000 Summit at Magnolia Green (reserved in the general fund) Human Service Grant Balances equal to expense (reserved in the general fund) Subtotal 26,566 393,130 10,795,696 i I S 1149 hecm�' Meeting Date: June 26, 2019 Subject: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 4 Item Number: 13.8.7. Schools' FY2019 Year -End Adjustments and Reserve Requests County Administrator's Comments: County Administrator: Board Actions Requested: Consider FY2019 school division year-end revenue and expenditure adjustments as follows: a. Appropriate revenues and expenditures and authorize other adjustments for the school division as outlined in Table A (embedded in this item), along with any other associated transfers required as a result of the requested actions. b. Authorize the County Administrator to assign and re -appropriate the reserve requests as listed in Tables B and C (embedded in this item). c. Should results of operations above the $8.3M detailed on table B below, authorize the County Administrator to assign and re -appropriate up to $1.4M for school bus replacements as detailed on the attached School Board memo; and, anything that should materialize above that amount to a school revenue stabilization reserve to be held in the general fund. Preparer: Meghan Coates Title: Director of Budget and Management Attachments: ■ Yes ❑ No # CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 4 AGENDA Summary of Information: As referenced in the attached School Board item from June 10, 2019, the division is projecting positive results of operations for FY2019 and, in turn, is requesting to carry forward/reserve those funds for a variety of uses. This paper helps explain the budget variances and summarizes the carry forward and reserve requests. In addition, this year-end memo requests a handful of revenue and expenditure appropriation adjustments as outlined in Table A that is embedded in this item, primarily dealing with the appropriation of Chrome Book lease proceeds and changes in Federal and State revenues. TABLE A: RECOMMENDED APPROPRIATION ADJUSTMENTS Operating Fund Revenues State Aid $2,303,900 Medicaid $(392,000) State Sales Tax $(1,198,000) Federal $(89,000) Local $(672,600)) Local - HS Chromebook lease proceeds $5,965,705 Revenue Subtotal $5,917,205 Expenses Instruction $(48,500) Technology (for HS Chromebook cost of equipment) $5,965,705 Expense Subtotal $5,917,205 FY2019 Final Appropriations Changes* Operating Fund (Transfer from, CIP) $100,000 CIP Fund (Transfer to Operating Fund) $($100,000) Technical Adjustments Subtotal $- FY2020 Appropriations Changes Revenues School Capital Projects - Interest Earnings $100,000 Revenue Subtotal $100,000 Expenses School Capital Projects $100,000 Expenses Subtotal $100,000 *The two adjustments above will correct the original FY2019 budget upload after these entries were inadvertently omitted and also amend the FY2020 appropriations resolution which also omitted this transfer. 117 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 3 of 4 AGENDA The largest contributor to the school expenditure savings - which is projected to total approximately $8.3M - continues to be personnel line items, primarily salary savings (related to turnover and a lag in hiring) and the associated benefit costs. The operating savings from FY2019 are recommended to be reinvested or reserved to address a variety of school division needs, including several uses that were planned for during the FY2020 budget process. • The FY2020 planned use is a recurring practice that reinvests surplus funds into a future budget; aside from the $1M rolling fund balance amount, there is always a gap year before funds are redeployed. Projected budgets beyond FY2020 demonstrate a planned step-down use of these revenues. • The debt service reserve is the next phase of a multi-year plan to truncate the financing timeline for the 2013 school referendum projects by using planned debt service savings to smooth the associated debt service cost curve over the next several budgets. • The SRP reserve is for an additional $2M contribution to the trust fund as stipulated in the associated plan documents. • The $1M to be dedicated to the healthcare fund is the result of savings from a better than expected renewal for calendar year 2019. Those funds will assist in fully funding healthcare fund liabilities within the next two years. • The bus reserve is the final year of a multi-year plan to position the division's fleet on a more manageable replacement schedule. TABLE B: RESERVE REQUESTS 1: Planned Use (rolling fund balance) in FY20 School Budget $1,000,000 2: Debt Reserve (held in the General Fund) $1,829,300 3: SRP Contribution (re -appropriated into FY2020) $2,000,000 4: Bus Replacements (re -appropriated into FY2020) $1,000,000 5: Contribution to Healthcare Fund (re and transferred to the Healthcare -appropriated Fund in FY2020) $1,000,000 6: FY2021 required funding source (to General Fund) be held in the $1,500,000 Reserve Request Subtotal $8,329,300* Each item above details the specifics of where and when each item needs to be reserved or re -appropriated. To the extent that year-end results are more favorable than expected, it is the request of the School Board to have remaining funds (above the projected $8.3M) up to $1.4 million reserved and re -appropriated into FY20 to purchase replacement buses. Any funding that materializes above what is detailed and described above should be reserved in the general fund for future school revenue stabilization needs. CHESTERFIELD COUNTY PUBLIC SCHOOLS CHESTERFIELD, VIRGINIA CCPS MEMORANDUM #073-19 June 10, 2019 TO: SCHOOL BOARD FROM: Mervin B. Daugherty, Ed.D. Superintendent SUBJECT: FY2019 - QUARTERLY BUDGET REVIEW — YEAR END SUPPORTING DOCUMENTS ATTACHMENT A: Financial Reports for the Period Ending May 31, 2019 ATTACHMENT B: Resolution 2444 9 tU4 ndnzhld;VITAKOh On May 14, 2018, the School Board adopted an annual financial plan totaling $712,189,800 in all funds. The FY2019 Financial Report reflecting actual revenues and expenditures as of May 31, 2019 as well as a year-end projection for each fund is attached. Operating Fund The net ending balance for the operating fund (revenues vs expenditures) is projected to be $8.4M. The end of year revenue projection includes the receipt of additional revenue from the state for student enrollment in excess of projection as well as from the results of the 2019 General Assembly session impacting FY2019. These are offset by the likelihood of reduced revenue from sales tax and several other revenue sources. This projected ending balance is 1.3% of the total FY19 adopted budget operating fund amount. From this projected $8.4M ending balance, approximately $3.3M represents a planned set-aside for future year budgets, the $1.OM requirement for the school bus replacement plan, the $2.OM requirement for an additional year end payment to the SRP trust fund, and a $1.OM contribution for the health insurance fund. Taking into account the operating fund changes at Schedule A and the requested reserves at Schedules B and C, the remaining projected operating fund balance is sufficient to meet the $1.OM fund balance requirement included in the FY2020 operating budget. There are two other areas of note with regard to the status of the operating fund for year end: 1) The current year end projection assumes that, collectively, all operating (non -personnel) funds will be expended by year end with the exception of replacement school buses. At this time, CCPS is unable to purchase of the full complement ($5,935,117) of replacement buses planned for FY2019 (this amount includes the adopted budget amount, FY18 encumbrances carryovers and the $1M reserve amount from FY18. There are two reasons for this limitation: a) the current bus purchase contract expired on May 31, 2019. CCPS and purchasing staff are working collaboratively to identify an alternative purchasing vehicle (this is indicated in the reserve request on Schedule C of $1.7M for replacement buses) and b) taking into account the current financial status of the transportation appropriation category together with overall projected year-end balance, it would not be fiscally prudent to permit the purchase of the remaining $1.4M of replacement school buses prior to year-end. To the extent that year-end results are more favorable than expected, it is the request of the School Board to have remaining funds (above the projected $8.4M) up to $1.4 million reserved at year end to purchase replacement buses, which is the amount required to complete the purchase of planned number of replacement buses for the year. 2) The Chromebook lease/purchase for high schools requires a technical adjustment to record the full cost as an expense funded via the lease agreement (Reflected on Schedule A) This updated projection reflects a balance (after reserves) that is nearly identical to the projection at the third quarter review. We will continue to monitor revenues and expenditures through June 2019; however, at the current time, absent any other changes, the adjustments for the required set asides are expected to consume all projected year end funds remaining. Staff continues to have concerns around revenue streams such as state sales tax — projected at this time to fall short of the budgeted amount by more than $1 M. Grants Fund No change. Food Services Fund No change. Summary There are three schedules included below in this agenda item, all of which contain requests for action by the Board of Supervisors. Schedule A is an accounting of year end revenue and expenditure adjustments as well as appropriation changes by fund. Schedule B delineates required reserves for future budget years. All of these reserves have been identified as part of the 5 -year plan, documents such as the SRP Plan Document or other commitments such as the bus replacement plan. Schedule C contains reserve requests for FY2019 budgeted activities that will continue into FY2020. RECOMMENDED ACTIONS: It is recommended that the School Board: 1) Approve the revenue and expenditure adjustments and appropriation changes at Schedule A; 2) Approve the reserve requirements as shown at Schedule B and approve the reserve requests for FY2019 budgeted activities continuing into FY2020 as shown at Schedule C; 3) Request that any remaining ending balance based on the final FY2019 audit up to $1.4 million be reserved and re -appropriated for the purchase of replacement buses in FY2020 and any balance remaining beyond the amount reserved for replacement buses be reserved for Future School Needs in the general fund; and, 4) Approve the resolution to the Board of Supervisors on Attachment B and authorize the superintendent to make other appropriation adjustments to the School Operating Fund, as may be necessary to implement the actions contained in this year-end budget review. mss.. MBD/CPB/sn Attachments Schedule A Revenue Adjustments, Transfers and Final Appropriation Changes FY2019 Revenue Adiustments: Operating Fund State Aid $2,303,900 Medicaid (392,000) State Sales Tax (1,198,800) Federal (89,000) Local (672,600) Local — HS Chromebook lease proceeds 5,965,705 $5,917,205 Grants Fund none School Food Service Fund none FY2019 Expenditure Adjustments (by appropriation category): Operating Fund Instruction $(48,500). 'Technology (for HS chromebook cost of equipment) $5,965,705` Grants Fund none School Food Service Fund none FY2019 and FY2020 Final Appropriation Changes (technical adjustments) Operating Fund (transfer from CIP) $100,000 CIP Fund (transfer to Operating Fund) $100,000 The two adjustments above will correct the original FY2019 budget upload after these entries were inadvertently omitted and also amend the FY2020 appropriations resolution which also omitted this appropriation. Schedule B Reserves for Future Budget Years (In Priority Order) Fund balance requirement included in the FY2020 operating budget $1,000,000 (included in original FY20 appropriations) Debt Reserve (held in the general fund) 1,829,300 SRP payment based on Plan document (re -appropriate to FY2020) 2,000,000 Bus replacements (re -appropriate to FY2020) 1,000,000 Contribution to the Healthcare Fund (re -appropriated and transferred to 1,000,000 healthcare fund in FY2020) FY2021 required funding source (to be held in the general fund) 1,500,000 $8,329,300* *Should results materialize beyond this amount, up to $1.41VI is to be reserved for school bus replacements (re -appropriated in FY2020). Any amount above that should be reserved for future school needs and held in the general fund. Schedule C Reserves for FY2019 budgeted activities continuing into FY2020 Textbooks/Digital content Wellness Local match to grants Algebra readiness state funding Private Donation Replacement buses' $1,159,000 60,000 515,100 259,300 54,300 $1,700,000 $3,747,700 1 The current bus purchase contract expired May 31, 2019. School staff and county purchasing are collaboratively working toward identification of an alternative purchasing vehicle. Memo #73-19 Attachment B VIRGINIA: At a regularly scheduled meeting of the Chesterfield County School Board held Tuesday evening, June 10, 2019, at 6:30 pm in the Public Meeting Room at the Chesterfield County government complex PRESENT: Rob Thompson, Chair Javaid Siddiqi, Vice -Chair Carrie E. Coyner Dianne H. Smith John Erbach RESOLUTION WHEREAS, there is a need to make the revenue and expenditure adjustments as shown on Schedule A; and, WHEREAS, the ending balance for FY2019 is sufficient as currently projected to meet the reserve requirements (Schedule B) and the requested reserves for budgeted activities continuing into FY2020 identified in Schedule C; NOW, THEREFORE, BE IT RESOLVED, that on motion of (c.1e: c (&paseconded byT. ,, 1 �X , the School Board hereby requests the Board of Supervisors to 1) approve the revenue and expenditure revisions and appropriation changes shown at Schedule A, 2) reserve and re - appropriate the funds identified at Schedules B and C in the School Operating Fund, and 3) request any remaining ending balance in the school operating fund be reserved for replacement bus purchases up to $1.4M and any remaining ending balance be reserved for Future School Needs. This request is dependent upon the final results of FY2019 operations, adjusted according to the county's financial audit. Robert McDaniel, Clerk Mervin Daugherty, Superintendent tiro CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 3 j AGENDA 1749 \� hxcir?�? :. Meeting Date: June 26, 2019 Item Number: 13.8.8. Subject: Appropriation of Funds and Authorization to Proceed with CMAQ and RSTP Projects County Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisors is requested to appropriate $11,331,000 in anticipated VDOT reimbursements and authorize staff to proceed with the following projects: - Countywide Sidewalk Plan (UPC 115202): $150,000,_ - Harrowgate Road (Dogwood Avenue - South Street) Bike and Pedestrian Improvements (UPC 115208): $1,450,000 - Hopkins Road / Chippenham Interchange Modification Report (UPC T22784): $500,000 - Lakeview Road/Branders Bridge Road Roundabout (UPC 109229): $3,427,000 - Road Diet Study (Hopkins Road, Turner Road, Whitepine Road) (UPC 115193): $300,000 - Route 60 (Stonebridge/Spring Rock - Ruthers Road) Improvements (UPC 113834): $5,504,000 Summary of Information: The Richmond Regional Transportation Planning Organization and Tri -Cities Metropolitan Planning Organization approved new Congestion Mitigation Air Quality (CMAQ) and Regional Surface Transportation Program (RSTP) funded projects. (Continued on next page) Preparer: Jesse W. Smith Preparer: Meghan Coates Attachments: ■ Yes Title: Director of Transportation Title: Director of Budget and Management F-1No a. , r CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 3 AGENDA Summary of Information: (Continued) Sufficient funding for design of the projects is available now or on July 1, 2019 at the latest. Staff recommends the county administer the projects. A VDOT/County agreement, similar to those the county has executed in the past, will be necessary. Under the terms of the agreement, the county will administer the projects and be reimbursed by VDOT for the $11,331,000. Funds need to be appropriated to the projects for anticipated VDOT reimbursements as follows: - Countywide Sidewalk Plan (UPC 115202): $150,000 - Harrowgate Road (Dogwood Avenue - South Street) Bike and Pedestrian Improvements (UPC 115208): $1,450,000 - Hopkins Road / Chippenham Interchange Modification Report (UPC T22784): $500,000 - Lakeview Road/Branders Bridge Road Roundabout (UPC 109229): $3,427,000 - Road Diet Study (Hopkins Road, Turner Road, Whitepine Road) (UPC 115193): $300,000 - Route 60 (Stonebridge/Spring Rock - Ruthers Road) Improvements (UPC 113834): $5,504,000 With the approval of this request, staff will proceed with the projects. No matching county funds are required. Recommendation: Staff recommends the Board take the following actions for following CMAQ and RSTP projects: 1. Appropriate $11,331,000 in anticipated VDOT reimbursements as follows: - Countywide Sidewalk Plan (UPC 115202): $150,000 - Harrowgate Road (Dogwood Avenue - South Street) Bike and Pedestrian Improvements (UPC 115208): $1,450,000 - Hopkins Road / Chippenham Interchange Modification Report (UPC T22784): $500,000 - Lakeview Road/Branders Bridge Road Roundabout (UPC 109229): $3,427,000 - Road Diet Study (Hopkins Road, Turner Road, Whitepine Road) (UPC 115193): $300,000 - Route 60 (Stonebridge/Spring Rock - Ruthers Road) Improvements (UPC 113834): $5,504,000 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 3 of 3 AGENDA Recommendation: (Continued) 2. Authorize the County Administrator to enter into the customary VDOT/County agreements/contracts, permits/mitigation agreements and surety agreements, acceptable to the County Attorney; and 3. Authorize the County Administrator to proceed with the design and right- of-way acquisition, including advertisement of eminent domain public hearings if necessary and to accept the conveyance of right-of-way and easements that are acquired; 4. Authorize the Chairman of the Board of Supervisors and County Administrator to execute easement agreements for relocation of utilities; and 5. Authorize the Procurement Director to proceed with the advertisements of construction contracts for the projects. Harrowgate Road (Dogwood Ave. - South St.) Bike and Pedestrian Improvements w ;r Existing Sidewalk' Pending Project Design Underway Carver Middle School g y f ~ r.. V V New CMAQ Project 0 r Existing Sidewalk— P� Hopkins Road/Chippenham Parkway Interchange Modification Report (IMR) Lakeview Road/Branders Bridge Road i '• • ii ME cn O r 411V R �© FOREST Vi CT Qa 7. 3 ow. -- -------- tn r. rd Ito 1. OD, M co M r ti N C O cd E t6 O N Q- E o V Y N CL L 75 m++ Ri v N O D)� C � CO N L C N O O � = _�d O n- cn II. - a) O m F a O W N C A LO r- t O O' t m CL ' CL rim It CL N t CL CL p I CL F a O W N C A CHESTERFIELD COUNTY `r BOARD OF SUPERVISORS Page 1 of 2 f AGENDA Meeting Date: June 26, 2019 Item Number: 13.8.9. Subiect: Appropriation of Funds and Authorization to Award a Construction Contract for the Matoaca Road and Hickory Road Intersection Improvement Project County Administrator's Comments: County Administrator: Board Action Requested: The Board is requested to take the following action for the Matoaca Road and Hickory Road Intersection Improvement Project: 1. Appropriate $54,890 in anticipated VDOT reimbursements; and 2. Authorize the Director of Procurement to award a $2,252,631.30 construction contract to Blakemore Construction Co. upon VDOT concurrence and to execute all necessary change orders, up to the full amount budgeted for the project. Summary of Information: In October 2013, the Board authorized staff to proceed with the Matoaca Road and Hickory Road Intersection Improvement Project to address poor horizontal and vertical alignments and to reduce accidents. The project includes construction of a single -lane roundabout at the intersection of Matoaca Road and Hickory Road. (Continued on next page) Preparer: Jesse W. Smith Title: Director of Transportation Preparer: Meghan Coates Title: Director of Budget and Management Attachments: Yes No # CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Summary of Information ( continued) Roadway design, acquisition of right-of-way and easements and private utility relocations are complete. The project was advertised on April 30, 2019 for construction bids. Two bids were received on June 4, 2019 (see attached). Blakemore Construction Co. was the lowest responsive and responsible bidder. The bid was 27 percent above the engineer's estimate. To cover the project cost, $54,890 in additional VDOT funding has been obtained from the Tri -Cities Metropolitan Planning Organization. Recommendation: Staff recommends the Board take the following actions for the Matoaca Road and Hickory Road Intersection Improvement Project: 1. Appropriate $54,890 in anticipated VDOT reimbursements; and 2. Authorize the Director of Procurement to award a $2,252,631.30 construction contract to Blakemore Construction Co. upon VDOT concurrence and to execute all necessary change orders, up to the full amount budgeted for the project. Matoaca Road and Hickory Road Intersection Improvement Project PROJECT REVENUE DATE SOURCE AMOUNT 10/9/13 VDOT Anticipated Reimbursements $254,369 11/16/16 VDOT Anticipated Reimbursements $3,142,631 06/26/19 Proposed - VDOT anticipated Reimbursements $54,890 Total $3,451,890 PROJECT EXPENDITURES Preliminary Engineering $286,115 Right -of -Way $202,297 Utility Relocation $241,500 Construction $2,252,631 Construction Engineering/Inspection $197,926 Construction Contingency $251,420 VDOT Construction Oversight $20,000 Total $3,451,889 BID RESULTS June 4,2019 CONTRACTOR BID Blakemore Construction Co. $2,252,631.30 J.R. Caskey, Inc. $2,482,320.28 MATOACA ROAD & HICKORY ROAD INTERSECTION IMPROVEMENT PROJECT N cz� Hickory Rd ko Matoaca/Hickory Intersection Improvement Q Lj C? Hickory Rid X3 Ll 1:3 ❑D 0 L --j ED 260 520 1,040 % . . . . . . N Feet CHESTERFIELD COUNTY ` BOARD OF SUPERVISORS Page 1 of 2 °g AGENDA ► 1749 Meeting Date: June 26, 2019 Item Number: 13.6.10. Subject: Acceptance and Appropriation of Federal and State Revenue and Authorization to Create Two Full -Time Positions in the Domestic and Sexual Violence Resource Center County Administrator's Comments: County Administrator: Board Action Requested: The Board is requested to accept and appropriate $235,984 in federal and state revenue and authorize the creation of two (2) full-time positions within the Domestic Violence and Resource Center. Summary of Information: The VOLA grant program is supported by federal Victims of Crime Act (VOLA) funds, through the Department of Justice, Office of Justice Programs, and Office for Victims of Crime (OVC) . Victims of Crime Act (VOLA) funding is restricted to costs for direct services to victims of crime and costs/services to ensure that quality direct services are provided. The grant period for awards made under these guidelines is for the two-year period, July 1, 2019 through June 30, 2021. The Chesterfield County Domestic Violence and Resource Center (DSVRC) has received an allocation of $235,984 in federal and state revenues. Appropriation of these funds will allow the DSVRC to create two (2) full- time positions: one (1) Advocate position to provide additional support to the daily protective order docket, reducing the potential for unserved and under -served victims and allowing for staffing at both DSVRC offices, and, one (1) Sr. Clinician position to provide trauma -sensitive therapeutic counseling to victims of domestic and sexual violence. Preparer: Gary Hughes Preparer: Meghan Coates Attachments: Flyes Title: Director, Community Corrections Title: Director, Budget & Management ■NoF.� ! P' CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Summary of Information (Continued): The grant award does have a local match requirement. Funds are appropriated and available within the FY20 Adopted Budget to meet the $58,996 local match requirement. It is anticipated this state and federal funding will be available on a recurring basis. The actions requested in this item are contingent upon ongoing funding. If outside resources are eliminated, the two positions and the required funding will be reevaluated during a future budget process. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: June 26, 2019 Item Number: 13.6.11. Subject: Acceptance of State Roads County Administrator's Comments: County Administrator: Board Action Requested: Adoption of resolutions for the referenced state roads acceptances. Summary of Information: Bermuda District: Iron Mill Subdivision Connector Road Phase lA Iron Mill Section 1 Dale District: Silver Mews Section B2 Silverleaf Section A3 Matoaca District: Collington Section 19 Midlothian District: Hallsley Section 9 Hallsley Section 23 Hallsley Section 26 Newmarket Section 2 Tarrington Section 19 Preparer: Scott B. Smedley Attachments: 0 Yes F]No Title: Director. Environmental Enaineerin TO: Board of Supervisors FROM: Department of Environmental Engineering SUBJECT: State Road Acceptance - Iron Mill Subdivision Connector Road Phase 1A DISTRICT Bermuda MEETING DATE: June 26, 2019 ROADS FOR CONSIDERATION: Iron fiver (fir Weatherby Dr Vicinity Map: Iron Mill Subdivision Connector Road Phase 1A 0 m rn 70 4 R BRADENTO z E 'F AK LU LUFF U a I 014 1 �j Flo V Produo?d By chesbrr:3d county G95 TO: Board of Supervisors FROM: Department of Environmental Engineering SUBJECT: State Road Acceptance- Iron Mill Section 1 DISTRICT Bermuda MEETING DATE: June 26, 2019 ROADS FOR CONSIDERATION: Claimont Mill Dr Weatherby Dr Vicinity Map: Iron Mill Section 1 O rn DC7 rn MfL �L R G 7a � BRADENTON C 0( 1 'V � vl��i AK ti LUFF ��--` L ,r'0�j 131RDGE proauml E j cn-ciBrrwa county cis TO: Board of Supervisors FROM: Department of Environmental Engineering SUBJECT: State Road Acceptance- Silver Mews Section B2 DISTRICT Dale MEETING DATE: June 26, 2018 ROADS FOR CONSIDERATION: Laroux rove Salvers Ct Salvers PI Vicinity Map: Silver Mews Section 82 OR AT, ri p3 y {j Ij r� V, NIE WAL'WOR H DR i RRETTE DR S\V r�r ] S XY4 FELTER DR J �. C G\14 Proaucad ej chesigm9m ct3untl Gls W TD: Board of Supervisors FROM: Department of Environmental Engineering SUBJECT: State Road Acceptance- Silveri eaf Section A3 DISTRICT: Dale MEETING DATE: June 26, 2019 ROADS FOR CONSIDERATION: Medallion Ct Vicinity Map: Silverleaf Section A3 AWS -0460-1181:1 CLOOFELTER. DR T-11M.� i! OLD 0 WAN NEE WAY H 0 R cl) A "GENT I r_ K1VEIG r C x� v ST ERLTING,&Rp0Y, protiums E/ crmbrreA Count/ GIs w 0 G) >n -- r 0 7 z Z) 70 n H 0 R cl) A "GENT I r_ K1VEIG r C x� v ST ERLTING,&Rp0Y, protiums E/ crmbrreA Count/ GIs w TO: Board of Supervisors FROM: Department of Environmental Engineering SUBJECT State Road Acceptance - Collington Section 19 DISTRICT- Matoaca MEETING DATE: June 26, 2019 ROADS FOR CONSIDERATION: Ashmill Ct GraywelI Ter Ashmill Dr Millward Rd Bayford Dr Paddock Wood Ct Bradmore Dr Vicinity Map: Collington Section 19 �AG - HAVBRIDGE DR -- ��Y SSG liz�- .'` 1LL DR. r- HIP'so C) 0 ; Q" co 0 0 BEACHCR r � A\ .c. Cif C G � C3;<, Produced Hy CneabrrWa county G35 04 �a, v TO: Board of Supervisors FROM: Department of Environmental Engineering SUBJECT: State Road Acceptance- Hallsley Section 9 DISTRICT Midlothian MEEl1N0 DATE: June 26, 2019 ROADS FOR CONSIDERAZION: Keaton Chase 1_n Vicinity Map: Hal Isley Section 9 0 0 74 a � TU ,eN SIP O]4C� OASS HOPE,p,,� -v I= -4 CT aRID41 4 LU P1011U0911 E( CheabrT,e.4 County GIS TD: Board of Supervisors FROM: Department of Environmental Engineering SUBJECT State Road Acceptance - Hallsley Section 23 DISTRICT: Midlothian MEETNG DATE: June 26, 2019 ROADS FOR CONSIDERATION: Baybon Dr Massey Hope St Tulip Hill Dr Vicinity Map: Hallsley Section 23 C-) -Z- C-) �:, -51 7 k5 f �ti \\4� A ` SS H PE ST -ti Ce � � m CT 'sORD h ,y z 0`v0 m PrMucac E} CnssbrG,,?A iouni GIS TO: Board of Supervisors FROM: Department of Environmental Engineering SUBJECT: State Road Acceptance - Hallsley Section 26 DISTRICT: Midlothian MEETING DATE: June 26, 2499 ROADS FOR CONSIDERATION: Tulip Hifi Ct Tulip Hill Dr Tulip Hill PI Vicinity Map: Hal Isley Section 26 o �-A 7 AOR OPT ,,1,ASS HOPE o& t �' � m tom% CT uj FPOR0 17,E rM "fY O C�-o C) At lu D UA4O i I � GT 4(/ Produced Ey clse6ierfsd CountyG9s TO: Board of Supervisors FROM: Department of Environmental Engineering SUBJECT: State Road Acceptance - Newmarket Section 2 DISTRICT: Midlothian MEETING DATE: June 26, 2019 ROADS FOR CONSIDERATION: Farnham Ln Prenoman Ln Suitree Dr Willowmore Dr Vicinity Map: Newmarket Section 2 C] C� W 0 sr�� w 0 0 � 0 m N A LIj -' )"REE OR grodU09d of Ch"bM9 n County GIS ti W� , j ....� TO: Board of Supervisors FROM: Department of Environmental Engineering SUBJECT State Road Acceptance - Tarrington Section 19 DISTRICT: Midlothian MEETING DATE: June 26, 2019 ROADS FOR CONSIDERATION: Markby Trace Vw Merrington Vw vicinity map: iarrington section vs n M 005 OfM Lu M J Q- IVL O VV Cn -A f pip CO z J F-[ 1�1 ', U CT -"S p w ° �0 �- m � EAST CA SAC 40 '1SMM/NG,3 CT IRO w Prmuoaa B1 cnesbrrwd muntp cis CHESTERFIELD COUNTY BOARD OF SUPERVISORS Pagel of 2 AGENDA �'i 1i19 ttt. tRGI!1\a ;. Meeting Date: June 26, 2019 Item Number: 13.13.12.a. Subiect: Set a Public Hearing Date to Consider the Restriction of Through Truck Traffic on Woods Edge Road County Administrator's Comments: County Administrator: Board Action Requested: The Board is requested to set July 24, 2019, as a public hearing date to consider the restriction of through truck traffic on Woods Edge Road from Ruffin Mill Road to Lawina Drive. Summary of Information: The county has received a request from residents to restrict any through truck, truck and trailer, or semi -trailer combination, except pickup or panel trucks, from using Woods Edge Road (Route 620) from Ruffin Mill Road (Route 746) to Lawing Drive (Route 818). The recommended alternate route is Ruffin Mill Road (Route 746), Jefferson Davis Highway (Route 1/301), Old Bermuda Hundred Road (Route 618), and Lawing Drive (Route 818). The Virginia Department of Transportation (VDOT) has four criteria it considers when a restriction is requested. A requested restriction must meet the first two criteria, in that: 1) a reasonable alternate route is provided; and 2) the character or frequency of truck traffic on the route proposed for restriction is not compatible with the affected area. Evaluation of the second criterion will include VDOT's evaluation of safety issues, accident history, engineering of the roadway, vehicle composition, and other traffic engineering related issues. (Continued next page) Preparer: Jesse W. Smith Attachments: ■ Yes Title: Director of Transportation No # x MG.r CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Summary of Information: (Continued) In addition, a requested restriction must meet either of the last two criteria, in that: 1) the roadway is residential in nature, with at least 12 dwellings on both sides within 150 feet of the roadway centerline per 1,000 feet of roadway; or 2) the roadway must be functionally classified as either a local or collector road. Staff recommends approval of the request for the restriction. Recommendation: Staff recommends that the Board set July 24, 2019, as a public hearing date to consider a through truck traffic restriction on woods Edge Road from Ruffin Mill Road to Lawing Drive, and authorize the advertisement for that hearing. Ci P ". 21 f. Woods Edge Road Through Truck Traffic Restriction Request MMMMMMMMMI Recommended Restricted Route Recommended Alternate Route 10 M�w CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: June 26, 2019 Item Number: 13.13.12.1b. Subject: Set a Public Hearing to Consider Adoption of an Ordinance Establishing a Capital Maintenance Fee at the Chesterfield County Airport County Administrator's Comments: County Administrator: Board Action Requested: Staff requests the Board set a public hearing for July 24, 2019, to consider adoption of an ordinance establishing a capital maintenance fee at the Chesterfield County Airport to fund a portion of construction costs associated with the fuel farm replacement project and to provide funding for ongoing capital project and major maintenance costs. Summary of Information: Consistent with other County facilities, the Chesterfield County Airport represents a major investment on the part of the County and federal and state partners. As facilities age, the County faces significant major maintenance expense, as demonstrated through recently completed facility condition assessments. For example, the County is in the planning/design stage of replacing the HVAC systems and making repairs to the Terminal Building envelope. Costs for this project alone are estimated to approach $1,000,000. Utilizing the County's adopted model of 2.5% of replacement value as a guide for major maintenance budgeting, staff estimates an annual need of $430,000 for major maintenance projects at the Airport. Continued on next page. Preparer: Clay Bowles Title: Director of General Services Attachments: 0 Yes F-1No CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Summary of Information: (continued) In addition to major maintenance expenses, the Board of Supervisors has also authorized a 1000 County -funded replacement of the Airport's fuel farm, with a cost in excess of $2,300,000. Further expenditure has been authorized via a change order to accommodate the FBOs' fuel providers policy to completely separate fuel by brand. FAA policy and grant assurances require the County to maintain a fee and rental structure that makes the Airport as financially self-sustaining as reasonably possible. State law also authorizes the County to impose such fees and charges deemed necessary related to operating the Airport. Currently, the Airport is not generating sufficient revenues to properly address capital maintenance and grant project matching funds requirements. In preparing this item, staff engaged the services of Aviation Management Consulting Group to fully evaluate the airport's fuel fee model, which is a significant source of County revenue at the Airport. The imposition of a capital maintenance fee was recommended considering the County's contractual requirement to fully maintain all county -owned airport facilities, including the fuel farm If approved, the ordinance would require payment of a capital maintenance fee of $.04 per gallon of fuel dispensed beginning December 1, 2019. Revenue from the fee would be used by the county exclusively for making the airport as financially self-sustaining as possible by defraying capital costs at the Airport. AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY ENACTING ARTICLE XXI, SECTION 9-272 RELATING TO AIRPORT CAPITAL MAINTENANCE FEE BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Article XXI, Section 9-272 of the Code of the County of Chester geld, 1997, as amended, is enacted to read as follows: Chapter 9 FINANCE AND TAXATION Article XXI. Airport Capital Maintenance Fee Sec. 9-272. Imposition of fee on fuel dispensed at the airport. Pursuant to § 5.1-44 of the Code of Virginia, there is herebyposed a capital maintenance fee of $0.04 on every gallon of fuel dispensed from the fuel farm or any other source of fuel at the county's airport. Such fee shall be collected by all fixed -base operators located at the airport and any other entities authorized to dispense fuel at the airport and remitted to the county within ten (10) days after the end of the month in which such fees are collected. Remittances shall clearly break out the capital maintenance fee from any other amounts paid to the county. The revenue collected from such fees shall be used exclusively to defray the capital costs of providing and maintaining airport facilities. The county administrator shall review the capital maintenance fee annually to ensure that the revenue generated by the fee does not exceed the county's costs of maintaining; airport facilities, including establishing reasonable reserves for such purposes. (2) That this ordinance shall become effective December 1, 2019. e * r 0623:114255.1 ys�rn�� CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: June 26, 2019 Item Number: 13.13.12.c. Subject: Set July 24, 2019 for Public Hearing on Code Amendment Relating to Sign Standards (18PJ0118) Countv Administrator's Comments: County Administrator: Set July 24, 2019 for public hearing on attached code amendment. Summary of Information: On June 18, 2019 by a vote of 3 to 1 (with Mr. Jackson not present) the Commission forwarded a recommendation of approval to the Board on the attached code amendment and a recommendation that the Board direct Staff and the Commission to modify the existing Electronic Message Center (EMC)Sign policy and return recommendations to the Board by December 2019. The proposed ordinance would, among other things allow EMC signs as a restricted use. If the restrictions cannot be met, it would be necessary to obtain a Conditional Use approval from the Board. The proposed ordinance would allow certain Outdoor Advertising signs and establish standards by which they may be permitted. Among the proposed limitations are number, size, height, separation, location and design. The proposal would limit outdoor advertising locations to designated Sign Modernization Areas (SMA). In addition, nonconforming signs within an SMA may be modified if meeting ordinance requirements. Preparer: Andrew G. Gillies Title: Director of Planning Attachments: E Yes F-1 No CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Summary of Information Continued: Among other items, the ordinance would also provide: • new freestanding sign design standards; • an increase in size for certain freestanding signs; • an increase in permitted building mounted signage; • additional limited duration signs for Off-site Signs for Commercial Use of Limited Duration in R, R-TH, R -MF, MH, or A; • a limited duration sign, Commercial Sign at a Residential Community Entrance, to advertise for ongoing commercial activity such as home building and sales; • certain uses to utilize sidewalk signs; • flying of two noncommercial flags above the roofline of a nonresidential building; and • increase in permitted consecutive display days from 100 to 120 days for Limited Duration Noncommercial Signs on Vacant Zoning Lot and Noncommercial Freestanding Signs. Attachments: Proposed Code Amendment AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND REENACTING SECTIONS 19.1-4, 19.1-52, 19.1-53, 19.1-271, 19.1-272, 19.1-273,19.1-274, 19.1-275,19.1-276, 19.1-278, 19.1-279 & 19.1-570 OF THE ZONING ORDINANCE RELATING TO SIGN STANDARDS BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Sections 19.1-4, 19.1-52, 19.1-53, 19.1-271, 19.1-272, 19.1-273,19.1-274, 19.1-275,19.1-276, 19.1-278,19.1-279 & 19.1-570 of the Code of the County of Chesterfield, 1997, as amended, are amended and re-enacted, to read as follows Sec. 19.1-4. Nonconforming Signs. A. Generally. Any sign not lawfully existing prior to June 24, 2015 shall not become a legal sign by the enactment of this chapter. Any sign lawfully existing prior to June 24, 2015 which does not comply with the requirements of this chapter shall be deemed to be a "nonconforming sign" and may continue subject to the provisions of this section provided the sign is properly maintained. Notwithstanding the foregoing, a nonconforming outdoor advertising sign is governed by Sec. 19.1-279. B. Enlargement Extension Reconstruction Substitution or Structural Alteration of Nonconformine Sign. Except where otherwise provided and as follows, a nonconforming sign shall not be enlarged, extended, reconstructed, substituted or structurally altered, except when required by law or lawful order, unless the following conditions are met: 1. The sign is repaired or refurbished at a cost of 35 percent or less of the replacement cost of the total sign structure. Costs associated with normal maintenance and re -facing of outdoor advertising signs shall not be deemed to be repair or refurbishing; 2. The sign is damaged to an extent where the estimated reconstruction cost is less than 50 percent of the appraised value. If a sign is damaged by fire, flood, explosion, earthquake, war, riot, storm or act of God to an extent where the estimated reconstruction is less than 50 percent of the appraised value, it may be restored or reconstructed as before, provided the work is done within 2 years after the damage occurs; 3. The sign may be refaced provided the existing sign does not exceed the size or height limitations of this chapter by 100 percent or more; 4. A new tenant in a multi -tenant building may erect new building mounted signs in conformance with this chapter without affecting the nonconforming status of other signs on the building; and 5. A sign may be replaced provided the area and height of the new sign is 50 percent or less of the size and height by which the original sign exceeded this chapter's requirements and all other requirements of this chapter are met. 000 Sec. 19.1-52. Uses Generally. Sittn, chaneeable copy R-88 R -40 R-25 R-15 R-12 R-9 R-7 R -C Districts R-TH, R -MF Districts MH District A District 0-1, 0-2 Districts C-1, C-2, C-3, C-4, C-5 Districts I-1, 1-2,1-3 Districts: a. Except as stated herein, sign complies with Article IV. Division 6.; b. Sieh is not located on A. MH. R_ R-TH or R -MF Drovertv unless the moperty is occupied b a church, place of worship, public park or school or the sign serves as the residential community entrance sign at the primary entrance into a development having community open space and recreational facilities, c. Sign is not incorporated into a nonconformingsign; d. In projects with outparcels, signs are spaced 30 feet apart: e. Chanaeable covv is integrated into a vermitted freestanding situ ver 19.1-276.B.: f. Except for an outdoor advertising sign which is governed by Sec. 19.1-279, changeable copy is incorporated into a monument sign compatible with the architectural style of the principal building which it serves provided that if the principal building does not conform to the architectural standards of the Design District in which located, the director of planning may Use P=Permitted by Right Rand RS =Permitted with Restrictl ons A=Accessory C = Conditional Use S= Special Exception M= Manufactured Home Permit Zoning Districts R-7 thru 88 R -C R-TH R -MF MH -1 MH -2 MH -3 A 0-1 0-2 C-1 C-2 C-3 C-4 C-5 I-1 I-2 I-3 000 Sign, changeable copy R R — R — R — R — R — R — R — R — R R R R — — R — R — R — R — R — Sign, computer controlled variable message electronic EM R R — R R R R R ER — R — R R — R 0R — 0R — I�R — 0R — ER — r;R 000 Sittn, chaneeable copy R-88 R -40 R-25 R-15 R-12 R-9 R-7 R -C Districts R-TH, R -MF Districts MH District A District 0-1, 0-2 Districts C-1, C-2, C-3, C-4, C-5 Districts I-1, 1-2,1-3 Districts: a. Except as stated herein, sign complies with Article IV. Division 6.; b. Sieh is not located on A. MH. R_ R-TH or R -MF Drovertv unless the moperty is occupied b a church, place of worship, public park or school or the sign serves as the residential community entrance sign at the primary entrance into a development having community open space and recreational facilities, c. Sign is not incorporated into a nonconformingsign; d. In projects with outparcels, signs are spaced 30 feet apart: e. Chanaeable covv is integrated into a vermitted freestanding situ ver 19.1-276.B.: f. Except for an outdoor advertising sign which is governed by Sec. 19.1-279, changeable copy is incorporated into a monument sign compatible with the architectural style of the principal building which it serves provided that if the principal building does not conform to the architectural standards of the Design District in which located, the director of planning may approve a monument sign that has an alternative architectural style. For a permitted outdoor advertising sign, changeable copy is incorporated into sign structure meeting sign design requirements of Sec. 19.1-279; h. Changeable copy for outdoor advertising sign which is governed by Sec. 19.1-279 shall be limited to computer controlled variable message electronic sign (EMC); i. Except for an outdoor advertising sign which is governed by Sec. 19.1-279, or where the only changeable copy is computer controlled variable message electronic sign (EMC), permitted freestanding sign area may be increased by 25 percent for the purpose of including manual or fixed message electronic changeable copy, provided the area by which the sign is increased is used solely for such changeable copy. The area of manual changeable or fixed message electronic copy is limited to one-half or less of the total area of the sign face, and i. For an outdoor advertising sign which is governed by Sec. 19.1-279, or where the only changeable copy is computer controlled variable message electronic sign (EMC) copy, the area of changeable copv may include entire sib •86 SiLyn, computer controlled variable message electronic sign (EMC): R-88, R-40, R-25, R-15, R-12, R-9, R-7, R -C Districts R-TH, R -MF Districts MH -2, MH -3 Districts A District 0-1, 0-2 Districts C-1, C-2, C-3, C-4, C-5 Districts I-1, I-2, I-3 Districts: a. Sign complies with restrictions of changeable copy sign and outdoor advertising sign as applicable; b. Sign is not incorporated into a nonconforming sign or a sign containing manual copy-, c. Except for a permitted outdoor advertising sign, sign is not located in Belmont Turner Area Central, Bon Air Special Design District, Chester Area Central, Midlothian Area West or Route 10 Area North as shown on the zoning maw d. Interval of copy change for a permitted EMC sign is limited as follows: • 5 minutes for property located in A. MH, R. R-TH, R -MF districts, if such sign is the freestanding sign for property occupied by a church, place of worship, public park or school. Any other EMC located in A. MH, R. R-TH, R -MF districts shall only be permitted by conditional use and may be subject to more restrictive standards than this section; • 1 minute for property located outside of a mixed-use or nonresidential communitv in O. C and I districts or an outparcel within such a community, • 10 seconds for mixed-use or nonresidential community sign; or 0 10 seconds for outdoor advertising sign, e. _Copy changes simultaneously; f. Copy does not move, or give the illusion of movement, such as, blink, scroll, flash, spin, fly in/out, scintillate or similar effects; however, copy may fade as transition to next copy; g. Copy is limited to a still image or lines of text; h. Sign defaults to blank copy if there is a malfunction in device, i. Sign does not display coordinated messages which are intended to be continued on opposite sign face, other signs on-site or signs off-site; j. A photocell or other device is used that automatically adjusts brightness according to ambient conditions; and k. Brightness does not exceed 0.3 foot candles above ambient light as measured at a distance in feet that is the square root of the sign area in square feet multiplied by 100 (Distance from Sign= Sign. Area (Sa. ft)x100). 000 The following shall be prohibited: o Unless specifically permitted, changeable copy signs; o Sound or smoke producing signs; o Moving signs or copy intended to attract attention, regardless of whether or not the sign has a written message or whether all or any part of it moves by means including, but not limited to, rotating, fluttering or being set in motion by movement of the atmosphere. This prohibition includes pennants but does not include commercial or noncommercial flags or; routine operation of the hands of a clock,; o Commercial signs held or carried to attract attention; o Persons dressed in costumes and acting to attract attention to a commercial activity; o Attention getting devices such as pennants, streamers, balloons or inflatable devices of any configuration acting to attract attention to any use other than noncommercial activity at a residential use; o Signs with lights creating a moving or traveling effect, flashing lights, intermittent lights or lights with changing degrees of intensity, excluding copy on computer controlled variable message electronic (EMC) signs which may fade as transition to next cony; o Signs falsely implying traffic control, caution, or danger, or which are a copy, imitation of, or likely to be confused with, governmental entity signs; o Internally lighted canopies or awnings constructed of translucent material; o Commercial signs on a parked -automobile, motor vehicle, tractor trailer or trailer when used primarily for the purpose of, and serving the function of, a sign, except when parked in the operator's driveway, when loading or unloading, or when parked to the side or rear of a nonresidential building and not visible from adjacent roads; o Signs greater than 48 square inches on a parked automobile, motor vehicle, tractor trailer or trailer, which display a commercial message that is unrelated to an activity or enterprise of the owner or operator of the vehicle or trailer; and o Outdoor advertising signs except as specified in See. 19.1-279. Sec. 19.1-272. Sign Permits. A. Signs Reauiring a Sign Permit. A sign permit shall be required for any sign, excluding limited duration signs, originally built or enlarged to be in excess of 8 square feet, and for any enlargement, structural alteration or modification of these signs other than sign refacing. B. Signs Requiring a Planning Sian Permit. On a vacant lot, a lot occupied by a nonresidential use, property at the entrance to a residential community, or an O, C and I property, a planning sign permit shall be obtained for any sign for which a sign permit is not required except for off-site signs outlined in Section 19.1-278.C.5. Applications shall not be submitted more than 30 days prior to the proposed display date. C. B --Outdoor Advertising Signs. A permit for a new outdoor advertising sign shall not be approved until an applicant first applies for, and receives, a demolition permit to demolish one or more existing outdoor advertising sign structures. A permit for a new outdoor advertising sign shall not be approved until confirmed by site inspection that the demolition of existing outdoor advertising sign structures and any related debris removal has occurred. The sign owner may make an application to build a new outdoor advertising sign structure and such application shall be approved if. i) such owner has demolished one or more existing outdoor advertising sign structures as outlined above; (ii) the sign is in a Sign Modernization Area (SMA); and (iii) sign complies with Sec. 19. 1-279. A permit may also be issued to modernize an existing outdoor advertising sign structure located in an SMA provided such sign structure complies with the provisions of this chapter. C,. D. Sign and Planning Sign Permit Applications. Number of Required Applications. Except for computer controlled variable message electronic (EMC) signs or outdoor advertising signs, a single application may be made for multiple signs as follows: o signs within a single project; and o limited duration signs on multiple properties. A separate application shall be required for each EMC sign. 2. Application Information. Applications shall include information deemed necessary by the planning department to ensure compliance with this division. ::,, A. Signs Generally. Unless otherwise provided, the following regulations shall apply to all signs and are in addition to other regulations contained herein: 5. Signs shall be constructed and maintained in compliance with the Uniform Statewide Building Code. Signs shall be kept structurally safe, clean in appearance and maintained in good condition and repair. 6. Signs shall not obstruct an opening intended to provide light, air, or building ingress or egress. 7. Freestanding signs shall not overhang any portion of a building or property line. •M 15. For freestanding signs outlined in Sections 19.1-276.and 279 which require a sign permit, the permit number and date of issuance shall be permanently affixed so as to be clearly legible from the ground. 16. T e {�-Except for limited duration signs, within 60 days after the advertised use or activity ceases, a sign shall be removed or replaced with a blank face, unless a shorter time is specified in this chapter. In addition, six (6) months after the -a freestanding sign has ceased to be used for a permitted advertisement the sign shall be removed, unless a shorter time par -i dtime is specified in this chapter. Limited duration signs shall be removed after the advertised use or activity ceases or after the permitted display period has ended, whichever is sooner. •M A. Signs Permitted in VDOT Right -of -Way. In addition to the signs outlined in B., the following signs may be placed within the right-of-way if approved by the Virginia Department of Transportation: • signs posted by, on behalf of, or with permission of, a governmental agency or public utility; + noncommercial signs within a median strip at the entrances to residential, nonresidential, or mixed-use communities; e -Rd • limited duration banners across a road in Special Design Districts related to a noncommercial activity within the District; and • other signs permitted by this chapter when located within a right-of-way expanded solely to accommodate a bikeway required by Sec. 19.1-208. �f 1' a ..kL ��✓ B. Road Setbacks. Except where expressly stated, signs shall meet the following requirements: 000 3. Outdoor Advertising Sims. Setbacks shall conform to 19.1-279.D. C. Lightin2. 000 2. Sign Lighting on R and MH Property, and on A Property Designated on the Comprehensive Plan for Residential Use --Hours Limitations. Excluding residential community entrance signs, or signs servingeffd-&igR6-� public park. or --schools, churches or other places of worshipeperies, nonresidential use signs shall not be lighted between the hours of 10 p.m. and 6 a.m. 3. External lighting. External lighting shall be limited to white lighting in spots or floods which are concealed or screened from view. If external lighting is used, internal lighting shall not be permitted. Incidental building lighting shall not be considered external sign lighting. 4. Internal Lighting. Internal lighting shall be contained within translucent copy or internally illuminated sign boxes. Sign box internal lighting shall be restricted to the sign face. If internal lighting is used, external lighting shall not be permitted. 45.Limited Duration Sign Lighting Prohibited. A limited duration sign shall not utilize lighting. Sec. 19.1-275. Building Mounted Signs. A. Nonresidential Use -Signs Generally. 000 Except as provided for a noncommercial flag, bHuilding mounted signs shall not project above the building's roofline or parapet wall. A roofline or parapet wall shall not be artificially extended to accommodate signage. 4. A projecting sign shall not extend more thans6 feet from the building, roof, or canopy to which it is attached, exceed a face-to-face thickness of 8 inches, or exceed the height ofthe fascia or parapet wall. The sign shall be attached so as to maintain a minimum clearance of 8 feet above grade. 5. Permitted building mounted signage may be placed on a drive-through canopy fascia. The area of a drive-through canopy fascia shall be included in determining total building mounted signage unless the color of the fascia is 1 of the following colors, excluding the color of any sign copy: black; white; or • a significant accent color of the building. B. Nonresidential Use Building Mounted Sign Area. e Determination of Permitted Signage. 000 b. Area of Signage. Permitted signage shall be 1.25 square feet for each 1.0 linear foot of building or tenant face lengthy r the first 120 feet „h„n 1.0 , „ renteff ,,.,,,i, ftdditieii i , provided that a minimum of 30 square feet of signage shall be permitted. For uses having primary building entrance facing a major arterial and located more than 300 feet from the road's right-of-way, the sign area may be increased to 1.50 square feet for each 1.0 linear foot of building or tenant face. c. Permitted Increases in Area of Signage. The permitted sign area in b. may be increased as follows: • Building Outside of a Nonresidential Community or Outparcel in a Nonresidential Community. If a freestanding sign is not erected, the permitted 1.25 square feet of signage for each 1.0 linear foot of building or tenant face length may be increased to 1.75 square feet for each 1.0 linear foot of such length. • Building at Road Intersections. The total sign area may be increased by 50 percent provided that the sign area exposed to any single road shall not be increased beyond that normally permitted for that building face. This increased sign area shall be calculated based on the maximum area of building mounted signs permitted before any other permitted increase in sign area. Building Fronting on -2-Multiple Roads- or Public Parking areas to Front and Rear. The sign area for a use which extends from the front to the rear of a building may be increased by 100 percent to allow a sign on both the front and rear building face. The sign area exposed to any road or view from the parking area shall not be increased beyond that normally permitted for that building face. This increased sign area shall be calculated based on the maximum area of building mounted signs permitted before any other permitted increase in sign area. C. Other Nonresidential Use Building Mounted Signage. The following signs shall be permitted and shall not be included in the permitted aggregate area of building mounted signs: • Door and Window Signs. Temporary sS_igns mounted on, or externally visible through, a door or window, not to exceed fhe leas'”^r ^- I a qoaf a fe „+ 25 percent of the total window or door area on the face of the building through which the sign is visible, shall be permitted, provided the view into the establishment from the bottom half of the door or window is not obstructed. • Under Canopy Signs. 1 under canopy sign not to exceed 8 square feet shall be permitted in front of each tenant's main entrance. • Noncommercial Flag. Up to 2 noncommercial flags each not to exceed 24 square feet may be permitted on poles above the roofline. Such poles shall not project beyond facade of building, extend no more than 15 feet from the roofline and in no case exceed maximum permitted height of building upon which located. 000 A. Generally. Number. Except where specifically stated, a project shall be limited to 1 freestanding sign. The same limitation shall apply to a single property outside of a project. 2. Sign Structure. Except for limited duration signs, freestanding sign structures shall either be covered with a material having a similar color and finish to the principal building, be covered with a material and priniga olor used elsewhere on the sign, or be an architectural detail such as a column or a decorative wall. Except as permitted for outdoor advertising signs, signs shall be either a monument sign, cladded pole sign or be a sign composed of architectural design having building columns, roof or building cap with a supporting base. 4-3. Freestanding Sign Landscaping. Except for signs located within areas which were paved as of April 25, 2001, or signs outlined in Sections 19.1-277. and 19.1-278., the base of freestanding signs shall be landscaped with grass,groundcover, shrubs or -and trees consistent with site landscaping. Such landscaping shall be maintained in a healthy condition, kept clear of debris and any dead or dving materials replaced. For monument signs such features may be included within a planting box or similar feature compatible with sign. Landscaping shall be equal to a minimum of 1.5 square feet for each square foot of sign and evenly distributed around base of sign or as otherwise approved by director planning, 10 B. Except as otherwise permitted in this division, the following freestanding signs shall meet the requirements outlined in Table 19.1-276.13.1. 11 n ,, ,. ,� .: �. ; •ter Countywide excluding O-1, C-1 and Special Size of Project O-1, C-1 and Special i Design Districts[t) Project Type Or Design Districts [1] Area Height Area Height (square feet) (feet) 121 (square feet) (feet) 121 50 acres or Less X8100 15 32 8 Mixed Use CommunityPii4iu Greater than 50 4-49150 20 32 8 acres — Less than 300,000 s/f of -59100 15 32 8 Nonresidential Community 133141M fa 300,000 s/f of 440150 20 32 8 fa or Greater — Outparcel in a Nonresidential O and I Districts 32 8 24 8 C Districts ?932 8 X924 8 Community+414iu O and C 50 15 24 8 Districts I District - 25 acres or Less 50 15 24 8 Property Outside of a Nonresidential Community -41414](51u I District - Greater than 25 100 15 24 8 acres Property in A, R, R -MF, R-TH, MH District Fronting on a major arterial 50 15 24 8 with a Nonresidential Use, Excluding Farm Fronting other Use faH4]Lt 32 15 24 8 road Property in A District with Farm Use 12 10 12 10 Residential Community Entrancel-''i 32 15 32 7 Property in A, R, R -MF, R-TH, MH District MP- 5 MI -2 5 on which there is a residential use Special Design District Entrance 70 12 70 12 11 n ,, ,. ,� .: �. ; •ter Notes for Table 19.1-276.B.1. [1] In addition to permitted freestanding signs, commercial or noncommercial flags not to exceed the square foot limitations for a permitted freestanding sign and a height of 49-50 feet, to include the pole to which attached, -shall be permitted. The area of any permitted freestanding sign shall be reduced by the total area of all commercial flags. A maximum of 1 commercial flag shall be permitted on each pole. [2] Architectural elements enclosing the top area of copy shall be permitted provided the element height does not exceed 25 percent of the allowable sign height. [31 For a oroperty havine frontage exceeding 600 linear feet alone a major arterial road and more than one entrance from such road, the permitted freestanding signage along such road may be shared amore 2 freestanding signs provided signs are separated a minimum of 200 linear feet and placed at or near separate entrances. Such signs shall be consistent in character and style 44 41 Property fronting 2 or more major arterial roads shall be permitted along each such road 1 freestanding sign conforming to the size and height limitations. {4}Isl Property fronting a major arterial road and a collector road, or 2 or more collector roads, shall be permitted along each such road 1 freestanding sign. Signs along a major arterial road shall conform to the listed size and height limitations. Signs along a collector road and within 300 feet of an R, R-TH or R -MF property, or A property designated on the comprehensive plan for residential use, shall not exceed 4416 square feet and a height of 8 feet. All other signs along a collector road signs shall not exceed. -38-32 square feet and a height of 10 feet. Signs along a collector road shall not be externally lighted nor include changeable copy. J -51L 1 The sign square footage for a project with multiple tenants sharing common building entrances maybe increased by 10 square feet. {6}L71 The sign square footage may be displayed in more than I sign provided the total area of all signs does not exceed the permitted square footage. Signs may be temporary. R4Lf I such sign shall be permitted for each road entrance into the community, provided that 2 signs shall be permitted if each sign is attached to a decorative fence or wall located on opposite sides of the entrance. Each sign shall be limited to 32 square feet, provided that the sign area may be increased by 1 square foot for each dwelling unit in excess of 320, but in no case shall a sign exceed 100 square feet. In a residential development having multiple neighborhoods not generally connected by local roads, the ...laming a,,..,,.,...,...+ may allow -1 sign, not to exceed 12 square feet and 7 feet in height at each neighborhood entrance from an arterial, collector or residential collector road shall be permitted. {SI[9] Noncommercial signage may be provided in more than 1 sign provided that the aggregate area of all such signs shall not exceed 8 square feet. A maximum of 1 sign may be a commercial sign not to exceed 4-6 square feet. Signs maybe temporary. •0• 12 0 B. Limited Duration Sims in O, C, and I Districts, and in A Districts Desienated on the Comprehensive Plan for Nonresidential Use. 1. Noncommercial Freestanding Signs. A mixed use or nonresidential community, or zoning lot not located within a mixed use or nonresidential community shall be permitted 2 noncommercial signs. 1 additional such sign for each 500 linear feet of road frontage in excess of 1000 feet shall be permitted; however, in no case shall the number of such signs exceed 4. Each sign shall not exceed 32 square feet and 7 feet in height. Each sign shall be displayed for no longer than 440-120 consecutive days. Display of such signs on each community or lot shall be limited to a total of 120 days within any calendar year. 000 8. Sidewalk Sign. In Special Design Districts, uses which do not utilize a freestanding sign and directly abut a road or parking lot shall be permitted one sidewalk sign, not to exceed 6 square feet in area and 3 feet in height. Such signs shall be located within sidewalks or other pedestrian ways but not within right-of-wn nor placed so as to obstruct free movement of pedestrian or wheelchairs. Such signs shall be placed directly adjacent to use it serves and display is limited to hours of operation for such use. C. Limited Duration Signs in R, R-TH, R -MF and MH Districts, and in A Districts Designated on the Comprehensive Plan for Other than Nonresidential Use. 000 Noncommercial Signs on Vacant Zoning Lot. On a vacant zoning lot, 1 sign, not to exceed 16 square feet and 10 feet in height, shall be permitted. 1 additional such sign for each 500 linear feet of road frontage in excess of 1000 feet shall be permitted. A zoning lot fronting 2 or more major arterial or collector roads shall be permitted such signage along each road. Display of each sign shall be limited to 440-120 consecutive days. Display of such signs on each lot shall be limited to 120 days within any calendar year. 5_Off--Site Signs for Commercial Use of Limited Duration. 3-6 off-site signs, each not to exceed 6 square feet and 7-4 feet in height, shall be permitted for a commercial use lasting for 3 or fewer days on an R, R-TH, R -MF or MH property, or on A property designated on the comprehensive plan for other than nonresidential use. Only -I such sign shall be displayed on a zoning lot. Display of signs shall be limited to 48 hours priorto commencement, and 48 hours after cessation, of the use or activity advertised. 6. Commercial Sign at Residential Community Entrance. At the entrance to a residential development, consisting of a lot subdivision or residential multifamily project, in which less than 90% of dwelling units have been developed and an occupancy permit issued, 1 sign advertising for the ongoing commercial activitv within the development shall be permitted for each arterial or collector road entrance into the community. Each sign shall be limited to 32 square feet, provided that the sign area may be increased by 1 square foot for each dwelling unit in excess of 320, but in no case shall a sign exceed 100 square feet. In a development having multiple neighborhoods noteg nerally connected by local roads, 1 sign, not to exceed 13 12 square feet and 7 feet in height at each neighborhood entrance from an internal arterial, collector or residential collector road shall be permitted provided less than 90% of dwelling units served by such entrance have been developed and an occupancy permit issued. A. Nonconformity. Existing legallv nonconforming outdoor advertising signs in existence prior to {DATE OF ADOPTION) remain nonconforming under this ordinance and are subject to the nonconformity provisions under this chapter and the Code of Virginia. However, an outdoor advertisingsign located within a designated Sign Modernization Area (SMA) shall be considered to be conforming provided that such sign complies with this chapter. B. Limitation on Number of Outdoor Advertising Signs. The total number of outdoor advertising sign structures permitted under this ordinance shall be INUMBER EXISTING1. determined by the number of such signs existing as of (DATE OF ADOPTION}. The number of outdoor advertising signs shall in no case exceed this cap. The director of planning shall maintain a database of all outdoor advertising signs including the owners of such signs. The intention of this section is to encourage owners to demolish existing nonconforming outdoor advertising signs and construct new, modern outdoor advertising signs, in designated SMAS, which will result in more attractive signage throughout the Countv. C. Sign Modernization Areas. An SMA includes any parcel of real property that is zoned C-3, C- 4 C-5, I-1, I-2, or 1-3, and is located along and visible from the main traveled way of designated roads, or portion thereof, as provided in table 19.1-276.C. Any designated SMA shall be identified on the zoning map and such area shall allow for new outdoor advertising signs and for existing outdoor advertising signs to become conforming in accordance with this chapter. Each SMA is based upon the designated road the sign would face and from which it is intended to be viewed and the boundaries established along such road within which signs are to be located. D. Ordinance Subiect to Expiration. In additions to the provisions of 19.1-270, it is the intention of this section that outdoor advertising signs be modernized and improved through provided standards to enhance overall attractiveness of silage in the county. To that end the provisions of this section shall no longer be effective, and outdoor advertising signs no longer permitted, unless a minimum of 25 outdoor advertising signs located in SMAs on Route 1,10,60 and 360 are modernized or replaced to be in compliance with this section prior to {Expiration Datej_ Any sign modernized, or new sign installed, in accordance with this section shall be considered legally conforming and continue to be subject to its provisions, legally nonconforming signs in existence prior to adoption of this ordinance remain subject to the nonconformity provisions under this chapter and the Code of Virginia. 14 Below table is new Table 19.1-279.C. Sign INIodernization Road Sien Facing Areas. SMA Boundary Maximum Number of Signs er SMAI" 1. Rt. 150 a. Midlothian Tn k. To Rt. 360 2 b. Rt. 1 to I-95 2 2. Rt. 60 a. Rt. 150 to Providence Rd. 5 b. Providence Rd. to Rt. 76 5 a Rt. 76 to Courthouse Rd. 5 3. Rt. 360 a. Rt. 150 to Turner Rd. 5 b. Pocoshock Creek to Oxbridge Rd 3 a Courthouse Rd. to Price Club Blvd. 1 d. Price Club Blvd. to Rt. 288. 5 e. Skin uarter Rd to Magnolia Green Parkwa 1 f. Magnolia Green Parkway to Amelia Coun line 5 4. River Road/Chesterfield Ave. a. Granger St to Hickory Rd 2 — 5. Route 1 a. Richmond City line to Bellwood Rd 4 b. Willis Road to Rt. 288 4 c. Weir Rd. to Old Bermuda Hundred Rd. 2 d. Ashton Creek to Colonial Heights Citv line 8 6. Route 10 a. Rt. 1 to Ware Bottom SpriLig SpringRd. 4 b. I-295 to Hopewell City Line 6 7. Route 288 a. Hull Street Road to Rt. 76 1 b. 1-95 to Chester Rd. 1 8. Interstate 95 a. Richmond CL line to Colonial Heights City line 20 9. Interstate 295 b. South from Meadowville Rd. interchange to Enon Church Road 2 — Total Potential Locations _ 93 [21 [11 Number shown is the maximum number of signs permitted in the SMA. [21 The overall total for signs permitted within designated areas exceeds that permitted for outdoor advertising signs within the county, this is intended to permit flexibility in relocation of current sign inventory but does not increase number of such signs to be permitted in the county. In no case shall the provided number of signs countywide be exceeded. per SMA or the overall density can of 80 outdoor advertising signs E. Outdoor Advertising Siens Generally. A new outdoor advertising sign shall not be permitted except as follows: 1. Sign is located within a SMA; 2. Sign is freestanding and additionally not located on a wall or fence; 3. The sign is not a double -stacked sign, a side by sign, or abut another sign. However, nothin herein shall be construed to prohibit a double-faced sign, meaning sign faces may be generally back to back and parallel to each other. The director of planning may approve a double-faced sian to be constructed at an angle so as to allow visibilitv of the si m face from the main traveled way of the road 15 4. _Excluding Rt. 150 and Interstates 95 and 295, sign complies with freestanding sign design requirements and shall be constructed either as a monument sign or cladded pole sign and further complies with other specific sign design provisions of area in which located. Sign facing Rt 150, and Interstates 95 and 295 not complying with freestanding sign design requirements shall be a monopole steel structure. 5. Any new outdoor advertising sign is the result of the owner of such sign demolishing one existing outdoor sign and the placement of the new sign in a permitted location within a SMA. Existing sign located within a designated SMA may be modified provided that it complies with this section. 6. Sign is setback as follows: a. 300 feet from residential property along same side of road; b. 500 feet from Special Design District boundaries, County owned or operated parks or schools and any entrances to R. R-TH, R -MF and MH Districts along same side of road: c. 100 feet from exit or entrance ramp of a limited access road or interstate: d. 1000 feet from anv other outdoor advertising sign along the same side with the exception that along Rt. 150 and Interstates 95 and 295 such separation may be 500 feet; e. Except along Interstates 95 and 295, maximum of 100 feet from roadway which it faces and from which it is designed to be legible. For interstates 95 and 295 the maximum setback shall be 150 feet. 7. Sign does not overhang any right-of-way,property line, building or structure other than a fence where permitted through permit review: 8. Sign structure along Interstates 95 and 295 shall not exceed 40 feet in height. Sign structures along any other public road shall not exceed 25 feet in height. The director of planning may approve an increase in height of not more than 10 feet to avoid conflict with existing signage: 9. Notwithstanding the requirements for freestanding signs outlined in Table 19.1-276 B.1, the size of any outdoor advertising sign face shall not exceed the following: a. 672 square feet along Route 150 and Interstates 95 and 295. b. 400 square feet along Route 60, 288 and 360. c. 300 square feet along other roads. 10. Artistic embellishments may be added to a conforming outdoor advertising sign provided such embellishments do not exceed 10 percent of the permitted sign area and do not extend further than 5 feet from sign structure. 11. Sign shall be considered an on -premises sign and subject to applicable regulations if located on same property as the specific use or activity advertised. 16 12. The owner of any EMC outdoor advertising sign shall provide to Chesterfield County a 10 second message per minute on such sign. 000 0 x� Belmont Turner Area Central: Area shown on the zoning mans as Belmont Turner Area Central. This area is generally shown as the shaded area on Figure: Belmont Turner Area Central. N CityORlchmonC r 4S J9, r 0 NEW MAP 000 Chester Area Central: Area shown on the zoning maps as Chester Area Central. This area is generally shown as the shaded area on Figure: Chester Area Central. NEW MAP 17 i oipir/ f I,9 - m�'O � NZ(hD EO o �FRD PuaevAu�nwn S e o N � 0nvhijc = Midlothian Area West: Area shown on the zoning maps as Midlothian Area West. This area is generally shown as the shaded area on Figure: Midlothian Area West. NEW MAP 000 NEW MAP Route 10 Area North: Area shown on the zoning maps as Route 10 North. This area is generally shown as the shaded area on Figure: Route 10 North. --JessuP Rd GOGa1LL RO City of Richmond ON 10 .9 j� -K.X-14 c 000 Sign, cladded pole: Freestanding sign supported by a pole or other structure which is fully enclosed within a nonstructural covering_ complying with sign design standards. For a cladded pole sign, except for outdoor advertising signs, the cladded base shall fully extend from ground to sign face and have a width of a minimum of 1/3 of the sign face. 18 EG Sign modernization area (SMA): Designated area in which outdoor advertising signs are permitted in accordance with the chapter. Sign, monument: Freestanding sign supported by either a decorative foundation which is at least as wide as the sign face, or by 2 or more decorative columns above a minimum 2 foot high decorative foundation where the aggregate width of the columns is equal to, or greater than, 40% of the width of the sign itself. Sign, new outdoor advertising, Includes existing outdoor advertising signs that, in conformance with this chapter, are expanded, rebuilt or converted to EMC, or outdoor advertising signs that are permitted to be built in designated Sign Modernization Areas. 000 Sign, sidewalk: Temporary sign having an A -frame structure that is located in pedestrian area adjacent to an eligible use. •i1 (2) That this ordinance shall become effective immediately upon adoption. 1928:115276.1 19 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 2 f usj AGENDA Meeting Date: June 26, 2019 Item Number: 13.8.13. Subiect: Authorization to Award a Construction Contract, Approve Change Orders and Transfer and Appropriate Funds for the Tredegar Lake Parkway Extension Economic Development Access Project County Administrator's Comments: County Administrator: Board Action Requested: The Board is requested to transfer and appropriate an additional $100,000 from the Industrial Access Account; appropriate an additional $50,000 in potential developer contributions; and authorize the Procurement Director to award a construction contract up to $1,000,000 to the lowest responsive and responsible bidder; and execute all necessary change orders, up to the full amount budgeted, for the Tredegar Lake Parkway Extension Economic Development Access Project. Summary of Information: In April, the Board authorized staff to proceed with advertisement and award of a construction contract up to $850,000 for the Tredegar Lake Parkway Extension Economic Development Access Project ("project"). The road will provide access to ERNI Electronics, the developer. The county is managing the construction of the project. Funding is being provided from VDOT economic development access funds and county industrial access funds. The developer has requested the county include, as part of the project and at his expense, the extension of water and sanitary sewer lines as an alternate bid. Preparer: Jesse W. Smith Preparer: Meghan Coates Attachments: 0 Yes Title: Director of Transportation Title: Director of Budget and Management CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Summary of Information: (summary continued) The project was advertised on May 21, 2019 and no bids were received on June 12, 2019. The developer anticipates occupying the new facility this December 2019. To meet the developer's schedule, the project has been re -advertised. In further review of the engineer's estimate, there were items that were undervalued. As a result, the engineer's estimate has increased, and additional funds are needed to award the construction contract. Staff recommends an additional $100,000 be transferred from the Industrial Access account and an additional $50,000 in anticipated developer contributions for the alternate bid work be appropriated to cover future alternate bid related change orders. Construction is anticipated to begin in late August 2019 and should be completed by the end of November 2019. With the engineer's estimate increase, the Board is requested to authorize the Procurement Director to award a construction contract, up to $1,000,000, to the lowest responsive and responsible bidder and to execute all necessary change orders, up to the full amount budgeted, for the project. Recommendation: Staff recommends the Board take the following actions for the Tredegar Lake Parkway Extension Economic Development Access Project: 1. Transfer and appropriate an additional $100,000 from the Industrial Access Account; 2. Appropriate an additional $50,000 in potential developer contributions for the project to cover any future alternate bid change orders; and 3. Authorize the Procurement Director to award a construction contract, up to $1,000,000, to the lowest responsive and responsible bidder; and 4. Authorize the Procurement Direction to execute all necessary change orders for the work, up to the full amount budgeted, for the project. Tredegar Lake Parkway Extension Economic Development Access Project ESTIMATE Preliminary Engineering* SOURCE $ 0* Environmental/Cultural Resource Studies* VDOT Economic Development Unmatched Funds Anticipated VDOT Reimbursements $ 0* Ri ht-of-Wa * VDOT Economic Development Matching Funds Anticipated VDOT Reimbursements $ 0* Utility Adjustments* Local Match Industrial Access Account $ 0* Mitigation* Anticipated/Potential Developer Contribution $ 0* Access Road Construction Base Bid $ 700,000 Access Road Contingency Base Bid $ 80,000 Utility Work Alternate Bid $ 300,000 Utility Work Contingency Alternate Bid $ 50,000 Construction Administration and Inspection $ 120,000 Total $ 1,250,000 *Developer Responsibility, not eligible for VDOT Reimbursement PROPOSED REVENUE DATE SOURCE AMOUNT 12/12/18 VDOT Economic Development Unmatched Funds Anticipated VDOT Reimbursements $ 500,000 12/12/18 VDOT Economic Development Matching Funds Anticipated VDOT Reimbursements $ 150,000 12/12/18 Local Match Industrial Access Account $ 150,000 04/24/19 Anticipated/Potential Developer Contribution $ 300,000 06/26/19 Proposed — Additional Potential Developer Contribution* $ 50,000 06126/19 Proposed — Industrial Access Account (unmatched) $ 100,000 TOTAL $1,250,000 LOCATION MAP TREDEGER LAKE PARKWAY EXTENSION ECONOMIC DEVELOPMENT ACCESS PROJECT POWHITE PARKWAY ROUTE 76 Proposed Development Site o Proposed Access Road Tredegar Lake Parkway 800 Feet +I - Route 5870 2, Le) 0 0 CHESTERFIELD COUNTY Z ti BOARD OF SUPERVISORS Page 1 of 2 ;,4 f AGENDA Meeting Date: June 26, 2019 Item Number: 13.13.14. Subiect: Appropriation and Transfer of Funds and Authorization to Initiate a Transit Demonstration Project Along Route 1/301 Countv Administrator's C County Administrator: Board Action Requested: The Board is requested to authorize the County Administrator to initiate a transit demonstration project along Route 1/301 and: 1) appropriate $2,021,520 in anticipated VDRPT reimbursements; 2) transfer $200,000 in FY2019 from the Community Enhancement Revitalization Capital Improvement Project; 3) transfer $305,380 in FY2020 from the FY2020 Adopted Special Area Plans Revitalization Capital Improvement Project; and 4) associated authorizations. Summary of Information: On January 23, 2019, the Board authorized staff to submit an application for Demonstration Project Assistance from the Virginia Department of Rail and Public Transportation (VDRPT) for local transit service on Route 1/301. The county has been notified that the project has been approved by VDRPT. Funding for the project is shown in VDRPT's draft FY20 Budget: $2,021,520 in state funds, which require a $505,380 local match (spread over a two-year period), for a total of $2,526,900. The Route 1/301 Transit Service project is envisioned to provide local service between the Food Lion north of Chippenham Parkway to John Tyler Community College. Approximately nine stops, northbound and southbound, would be provided along this eight -mile section of Route 1/301. Service is anticipated to be provided within a 12 -hour service window, Monday - Saturday. The exact details of the service will be determined as the project develops and adjusted throughout the life of the two-year demonstration project to best respond to riders' needs. (Continued on next page) Preparer: Jesse W. Smith Preparer: Meghan Coates Attachments: 1:1 Yes E No Title: Director of Transportation Title: Director of Budget and Management CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Summary of Information: (Continued) The demonstration project will also include construction of bus stops (concrete pad, bench, lighting etc.) and marketing and outreach. Service is anticipated to begin in the spring of 2020. The results of a recently completed survey indicate that the majority of respondents would prefer service from the Greater Richmond Transit Company (GRTC). As such, staff recommends working with GRTC to initiate serve along the corridor. Staff will establish performance measures to evaluate the service during the demonstration project and will report the results to the Board annually to determine if the service should be continued, modified or discontinued at the end of the project. Recommendation: Staff recommends the Board take the following actions for the Route 1/301 Transit Service Demonstration Project: 1. Authorize the County Administrator to take all steps necessary to initiate the project; 2. Authorize the County Administrator to enter into permits, agreements and contracts, acceptable to the County Attorney; 3. Appropriate $2,021,520 in anticipated VDRPT reimbursements and transfer $200,000 in capital improvement funds in FY2019 and $305,380 in capital improvement funds in FY2020; 4. Authorize the County Administrator to proceed with the design and right-of-way acquisition, including advertisement of eminent domain public hearings if necessary and to accept the conveyance of right-of- way and easements that are acquired; and 5. Authorize the Chairman of the Board of Supervisors and County Administrator to execute easement agreements for relocation of utilities. CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 2 AGENDA hAC1S1V' Meeting Date: June 26, 2019 Item Number: 13.8.15. Subiect: Approval of Grant Agreement with Shamin Hotels, Inc. County Administrator's Comments: County Administrator Board Action Requested: The Board is requested to approve a Grant Agreement with Shamin Hotels, Inc. Summary of Information: In consideration of a grant from the County and the EDA, Shamin Hotels, Inc. ("Shamin") has agreed to invest at least $30 million at Stonebridge to construct a mixed-use development to include a 200 -room upscale full- service hotel and a 10,000 -square -foot conference center along with retail, residential, and/or entertainment components. Shamin is also considering constructing a new headquarters at Stonebridge. Shamin has other development projects planned in Chesterfield for a total commitment of approximately $125 million. In exchange for Shamin's commitment to investment at Stonebridge and in the County, staff recommends approving the attached Grant Agreement with Shamin and the EDA. The Grant Agreement would authorize the award of annual grants from the County to Shamin through the EDA based primarily on incremental real estate, hotel occupancy, and sales tax revenues the County receives as a result of Shamin's real estate developments in the County. (Continued on next page) Preparer: Garrett Hart Title: Director of Economic Development 0623:115244.1(115167.1) Attachments: 0 Yes No . . ��,,,, CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Summary of Information: (Continued) The Grant Agreement provides as follows: 1. For the Stonebridge hotel and conference center, the annual grant will be an amount equivalent to (i) all of the sales taxes generated by any new hotel and the conference center at Stonebridge; (ii) all occupancy taxes generated by any hotel constructed at Stonebridge as well as the Residence Inn, Hampton Inn, Home2Suites, and Doubletree Hotels Shamin is currently constructing or renovating in the County ("Chesterfield Hotels"); and (iii) all of the real estate taxes paid on the Stonebridge hotel, conference center, and Chesterfield Hotels. This part of the grant will be paid annually, subject to non -appropriation by the Board, for 20 years or until Shamin recoups the costs associated with building the Stonebridge hotel and conference center and established a reserve fund in an amount to be agreed to by the County for the conference center's continued operations. 2. The Grant will also pay annually, subject to non -appropriation, a grant associated with the construction of retail, residential, or entertainment development at Stonebridge. That part of the grant will be based on the real estate and sales taxes generated from such properties and decline over a 10 -year period as follows: 800 of such tax revenue for years 1-7 after certificates of occupancy; 60o for year 8; 40o for year 9; and 20o for year 10. 3. The Grant will encourage Shamin to locate its new headquarters at Stonebridge or somewhere else in the County by providing a reimbursement up to $2 million for the acquisition of a site at Stonebridge or somewhere else in the County. 4. The Grant will provide Shamin an amount not to exceed $552,324 from existing road funds for costs associated with road improvements constructed at Stonebridge. Staff recommends approval. GRANT AGREEMENT This Agreement (the "Agreement") made this ` day of 2019, by and among the County of Chesterfield, a political subdivision of the Commonwealth of Virginia (the "County"), the Economic Development Authority of the County of Chesterfield, a political subdivision of the Commonwealth of Virginia (the "EDA"), and Shamin Hotels, Inc., Chester, Virginia 23 83 1, ( "Shamin") recites and provides as follows: Recitals WHEREAS, Shamin is based in Chesterfield County and is the largest hotel owner in the state of Virginia; and WHEREAS, Shamin has committed to purchase approximately 14 acres of land from the EDA located at Stonebridge Shopping Center ("Stonebridge"); and WHEREAS, Shamin plans to invest approximately $30 million to construct at Stonebridge a hotel with approximately 155 -rooms, a conference center of at least 10,000 square feet, and ancillary retail, entertainment, and multifamily housing; and, WHEREAS, Shamin is also constructing a Residence Inn, Hampton Inn and a Home2 Suites hotel in the County, and is renovating its Doubletree Hotel at the Koger Center located in the County ("Shamin Chesterfield Hotels"); and WHEREAS, Shamin has also expressed its desire to build a new 40,000 square foot corporate headquarters ("Headquarters") at Stonebridge or somewhere else in Chesterfield County; and WHEREAS, the County and EDA have determined that Shamin's development plans, especially for Stonebridge, will establish Chesterfield County as a destination convention site 1 and will provide significant economic benefits to Chesterfield County in terms of capital investment, employment and public entertainment opportunities; and WHEREAS, to assist and promote Shamin's business investments in Chesterfield County, the County and the EDA have agreed to make an economic development grant to Shamin, through the EDA, subject to the terms of this Agreement ("Grant"); and WHEREAS, it is the desire of the parties to enter into this Agreement to set forth the understanding of the parties in connection with the Grant and the conditions thereof. NOW, THEREFORE, in consideration of the terms and provisions set forth herein and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged by the parties, it is agreed as follows: i. Performance Obligations. Shamin commits to purchase from the EDA approximately 14 acres of land located at Stonebridge ("Stonebridge Property") pursuant to a Purchase and Sale Agreement dated March 13, 2018 and amended September 10, 2018. ("Purchase Agreement"). After closing on the Stonebridge Property, Shamin shall invest at least $30,000,000 in capital expenditures on the Stonebridge Property, to include at least one hotel with approximately 155 beds, a destination style conference center of at least 10,000 square feet, and ancillary retail, entertainment, and/or multifamily housing ("Performance Obligations"). Shamin shall satisfy its Performance Obligations by July 31, 2024. ("Performance Date"). 2. Grant Terms. In consideration of and conditioned upon Shamin satisfying its Performance Obligations by the Performance Date, the County and the EDA agree to award a Grant to Shamin as follows: (a) For all of the Stonebridge Property except the hotel(s) and conference center, during the first seven consecutive years after Shamin receives a certificate of occupancy for all F ,n structures constructed on the Stonebridge Property (except hotel(s) and conference center), the County and the EDA shall Grant Shamin annually a sum equivalent to 80% of the real estate and sales taxes generated by the Stonebridge Property and paid to the County ("Tax Revenue Increase'); for year S, a sum equivalent to 60% of the Tax Revenue Increase; for year 9, a sum equivalent to 40% of the Tax Revenue Increase; and for year 10, a sum equivalent to 20% of the Tax Revenue Increase. All Grant funds measured by real estate tax payments under this Agreement shall be verified by the Treasurer and Real Estate Assessor of the County. (b) For the Stonebridge hotel(s) and conference center, after Shamin receives a certificate of occupancy for the conference center, the County and the EDA shall Grant to Shamin an amount equivalent to: (i) 100% of the occupancy and sales taxes generated by any new hotel(s) and conference center constructed on the Stonebridge Property; (ii) 100% of the occupancy taxes generated from the Shamin Chesterfield Hotels (as previously identified); and (iii) 100% of the real estate taxes paid by Shamin on the Stonebridge hotel(s) and conference center and Shamin Chesterfield Hotels. The Grant amount under this subparagraph (b) shall be awarded annually for twenty (20) years or until Shamin has (x) recouped its verifiable costs incurred to design, construct, furnish, and finance the conference center and any full-service hotel (i.e., must include on-site amenities such as a restaurant and lounge) constructed on site, (y) established a reserve fund in an amount agreed to by the County to cover scheduled upgrades and renovations of the conference center and any full-service hotel, and (z) established a reserve fund in an amount 3 agreed to by the County to cover operating costs for the conference center, whichever occurs first. (c) The County and EDA shall Grant to Shamin an amount not to exceed $552,324 in reimbursements for verifiable expenses related to road improvements constructed on the Stonebridge Property. (e) If Shamin constructs its Headquarters on the Stonebridge Property or anywhere else in the County, the EDA will award Shamin a grant equivalent to the purchase price of the Stonebridge Property as set forth in the Purchase Agreement. If Shamin purchases an existing building in the County for its Headquarters, the County and the EDA will grant to Shamin an amount not to exceed $2 million for verifiable renovation expenses to such property. 3. General Provisions. (a) County's Right to Inspect. Each year, the Grant awards shall be calculated by the County and appropriated to the EDA for award to Shamin. The Grant awards shall be contingent upon Shamin providing the County and/or EDA documentation the County and/or EDA deems necessary to substantiate the amounts of real estate, sales, and occupancy taxes attributable to the Stonebridge Property and Shamin Chesterfield Hotels. The County and/or EDA shall have the unlimited right to inspect the development of the Stonebridge Property and have reasonable access to Shamin's records related to the operation of the project on the Stonebridge Property which the EDA and/or County determine are necessary to verify compliance with this Agreement. All Shamin expenditures subject to reimbursement or which form the basis for the Grant under this Agreement shall be supported by verifiable documentation provided to the EDA and/or County upon request. The parties wiII enter into non -disclosure agreements as allowed by 4 law which may be necessary to protect the confidentiality of any Shemin proprietary information accessed by the County or EDA. (b) Notices. All notices and other communications required or permitted hereunder shall be in writing and directed as follows: If to the County, then to: Dr. Joseph Casey, PhD County Administrator P.O. Box 40 Chesterfield, Virginia 23832 If to the EDA, then to: Chairman Economic Development Authority c/o Chesterfield County Department of Economic Development 9401 Courthouse Road, Suite B Chesterfield, Virginia 23832 and Director of Economic Development County of Chesterfield 9401 Courthouse Road, Suite B Chesterfield, VA 23832 With a copy to: County Attorney P. O. Box 40 Chesterfield, Virginia 23832-0040 If to Shamin Hotels then to: Neil Amin Chief Executive Officer Shamin Hotels, Inc. 2000 Ware Bottom Spring, Road Chester, Virginia 23836 With a cony to: Samir Patel One Lakeside Commons, Suite 800 990 Hammond Drive Atlanta, Georgia 30328 5 All such notices and communications shall be (i) delivered by certified or registered mail, return receipt requested, and postage prepaid or (ii) delivered by deposit with a reputable overnight delivery service. (c) Amendments. Neither this Agreement nor any term, covenant, or condition hereof may be modified or amended except by an agreement in writing, executed, and delivered by the parties hereto. (d) Assignment. This Agreement may not be assigned by Shamin without the prior written consent of the EDA. (e) Conditions Precedent. The obligations of the County and the EDA under this Agreement are expressly subject to and contingent upon (i) the approval of the County's Board of Supervisors, (ii) the annual appropriation by the Board of Supervisors of the Grant funds; (iv) approval of the EDA; and (iv) the termination of the Stonebridge Community Development Authority. (f) Joint Obligations. The provisions of this Agreement requiring two or more parties to take action together require the named parties, acting in good faith, to take all actions reasonably possible and within their power to accomplish the result indicated. (g) Countemarts. This Agreement may be executed in counterparts, and if executed in counterparts, each such counterpart shall constitute one and the same instrument. (h) Non -Waiver. No party hereto shalt be deemed to have waived the exercise of any right hereunder unless such waiver is made expressly and in writing, and no such waiver of any such right in any one instance shall be deemed a waiver as to any other instance of any other right. 6 (i) Completenessy Modification. This Agreement constitutes the entire agreement between the parties with respect to the transactions contemplated hereby and supersedes all prior discussions, understandings, agreements, and negotiations between the parties. This Agreement may be modified only by a written instrument duly executed by the parties. All rights and obligations of the parties shall survive the Closing and not be merged in the conveyance of the Property. 0) Severability. If any term, covenant or condition of this Agreement, or the application thereof to any person or circumstance, shall to any extent be invalid or unenforceable, the remainder of this Agreement, or the application of such term, covenant or condition to other persons or circumstances, shall not be affected thereby, and each term, covenant or condition of this Agreement shall be valid and enforceable to the fullest extent permitted by law. (k) No Partnership, This Agreement does not and shall not be construed to create a partnership, joint venture, or any other relationship between the parties hereto except the relationship specifically established hereby. (1) Days. If any action is required to be performed, or if any notice, consent or other communication is given, on a day that is a Saturday or Sunday or a legal holiday in the jurisdiction in which the action is required to be performed or in which is located the intended recipient of such notice, consent or other communication, such performance shall be deemed to be required, and such notice, consent or other communication shall be deemed to be given, on the first business day following such Saturday, Sunday or legal holiday. Unless otherwise specified herein, all references herein to a "day" or "days" shall refer to calendar days and not business days. 7 j., ,.X (m) Applicable Law. This Agreement shall be subject to and interpreted in accordance with the laws of the Commonwealth of Virginia. Any action brought to enforce this Agreement shall be brought in the Circuit Court for the County of Chesterfield, Virginia. WITNESS the following signatures and seals. 0623:11 5167.1 SHAMIN H By: 6ai ELS COUNTY OF CHESTERFIELD, VIRGINIA, a political subdivision of the Commonwealth of Virginia By: Name: Title: Date: ECONOMIC DEVELOPNIENT AUTHORITY OF THE COUNTY OF CHESTERFIELD, VIRGINIA, a political subdivision of the Commonwealth of Virginia 8 Name: Title: Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 2 AGENDA "ayR61N�'% Meeting Date: June 26, 2019 Item Number: 13.8.16. Subject: Amend the FY2020 Budget to Increase Public Safety Salaries County Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisors is requested to increase FY20 public safety appropriations by $665,400 to increase certain public safety salaries. Summary of Information: After an in-depth analysis of regional public safety starting salaries, staff is recommending an increase in starting pay for Police Officers and Firefighter Recruits to aid in recruitment and retention efforts. The proposal would keep the starting salary for Police Recruits intact at the current amount, $44,289. However, after the employee completes the 11 - month recruit and field training program, the officer would then receive an approximate $2,700 salary increase. Thus, rewarding the employee for work performed, not work promised at a salary that aligns with regional peers. This proposal would also raise the starting salary for Firefighter Recruits by approximately $1,500 to equal the current starting pay for Police Recruits. These salary changes will help the departments with recruitment and retention challenges by remaining competitive with surrounding localities. (Continued on next page) Preparer: Meghan Coates Attachments: Flyes Title: Director of Budget and Management CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA In addition, the Police Department has had success utilizing a one-time bonus program as a recruitment tool and plans to continue that program for future recruit classes. As the Fire Department plans to implement a pre - cert academy this fall to assist in filling its vacancies, the department also plans to pilot a bonus program, structured similarly to the po as a recruitment tool for that specific population. The Board is requested to amend the FY2020 budget by $665,400, with $573,500 appropriated to the Police Department and $91,900 appropriated to the Fire Department to address the previously described salary adjustments. Additional funding to accommodate the budget amendments has been identified within the interest/investment category, based on stronger than projected performance in FY2019. The recent investments in public safety agencies with adoption of the FY2020 budget greatly reduced the compression adjustments necessitated from the current recommendations. Staff acknowledges that all public safety agencies have staffing challenges. A team of staff has been assembled to complete a comprehensive review of public safety pay, overtime utilization, and related personnel policies so that personnel costs can be controlled as best possible while also ensuring our competitive ability to recruit desired applicants. CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 3 r� 'Ile Meeting Date: June 26, 2019 Item Number: 13.6.17. Subiect: Transfer and Appropriation of Funds and Authorization to Award a Construction Contract for the Route 10 (Bermuda Triangle Road to Meadowville Road) Widening Project County Administrator's Comments: County Administrator: Board Action Requested: The Board is requested to take the following actions for the Route 10 (Bermuda Triangle Road to Meadowville Road) Widening Project: 1. Appropriate $2,000,000 in additional VDOT reimbursements; 2. Transfer $5,416,295 from the completed Route 10 (I-95 to Ware Bottom Spring Road) Widening Project and $504,160 from the General Road Improvement account; 3. Transfer and appropriate $2,526,043 from the Utilities Department Water and Wastewater Capital Improvement Project Funds; and 4. Authorize the Director of Procurement to award a $42,595,555 construction contract to Branscome Inc., upon VDOT concurrence and to execute all necessary change orders, up to the full amount budgeted for the project. Summary of Information: In October 2011, the Board authorized staff to proceed with the roadway design, right-of-way acquisition and advertisement for construction bids for the Route 10 (Bermuda Triangle Road to Meadowville Road) Widening Project. (summary continued) Preparer: Jesse W. Smith Title: Director of Transportation Preparer: Meghan Coates Attachments: 0 Yes Title: Director of Budget and Management No # CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 3 AGENDA Summary of Information: (summary continued) The project involves widening Route 10 from four lanes to eight lanes between Bermuda Triangle Road and Rivers Bend Boulevard and widening Meadowville Road from two lanes to six lanes from Route 10 to Rivers Bend Boulevard. The plans call for modifications to crossovers and entrances. Traffic signals will be provided at the intersection of Route 10 / Meadowville Road and at the intersection of Meadowville Road / Rivers Bend Boulevard. The existing water and wastewater facilities will be replaced throughout the project limits. Roadway design, acquisition of right-of-way and easements and private utility relocations are complete. The project was advertised on April 1, 2019 for road construction bids. Four bids were received on May 31, 2019. Branscome Inc. was the lowest responsive and responsible bidder, (see attached). The bid was 16.8 percent above the engineer's estimate. During the project design, it was determined the water and wastewater lines needed to be relocated. The Utilities Department requested that some of the waterlines be upgraded and the wastewater force main be increased in size to serve the area's planned needs. The costs to upgrade and/or increase the size of the water and wastewater lines is considered a "betterment" to the systems and not eligible for VDOT's road project funding. The Utilities Department budgeted capital improvement project funds for this water and wastewater improvement. To cover this additional non -eligible VDOT cost, $2,526,043 from the Utilities Department Water and Wastewater Capital Improvement Project Funds needs to be appropriated and transferred to the project. Additional funding is needed to cover the anticipated project cost. An additional $2,000,000 in Surface Transportation Program (RSTP) funds has been provided by the Richmond Regional Transportation Planning Organization. An additional $5,416,295 can be transferred from the completed Route 10 (I-95 to Ware Bottom Spring Road) project and $504,160 from the General Road Improvement account. CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 3 of 3 AGENDA Recommendation: Staff recommends the Board take the following actions for the Route 10 (Bermuda Triangle Road to Meadowville Road) Widening Project: 1. Appropriate $2,000,0000 in additional VDOT Reimbursements; 2. Transfer $5,416,295 from the completed Route 10 (I-95 to Ware Bottom Spring Road) project, and $504,160 from the General Road Improvement account; 3. Transfer and appropriate $2,526,043 from the Utilities Department Water and Wastewater Capital Improvement Project funds; and 4. Authorize the Director of Procurement to award a $42,595,555 construction contract to Branscome Inc., upon VDOT concurrence, and to execute all necessary change orders, up to the full amount budgeted for the project. Route 10 (Bermuda Triangle Road to Meadowville Road) Widening Project PROJECT REVENUE DATE SOURCE AMOUNT 10/26/11 VDOT Anticipated Reimbursement Funds $15,875,000 08/24/16 VDOT Anticipated Reimbursement Funds $38,316,354 06/26/19 Proposed - VDOT Anticipated Reimbursement Funds $2,000,000 06/26/19 Proposed - Completed Route 10 (I-95 to Ware Bottom Spring) Widening Project $5,416,295 06/26/19 Proposed - Utilities Department Water and Wastewater CIP Funds $2,526,043 06/26/19 Proposed - General Road Improvement Account $504,160 Total $64,637,852 PROJECT EXPENDITURES Preliminary Engineering $3,450,296 Right -of -Way $7,921,060 Utility Relocation $4,596,061 Construction $42,595,555 Construction Engineering/Inspection $3,741,942 Construction Contingency $2,132,938 VDOT Construction Oversight $200,000 Total $64,637,852 BID RESULTS May 26,2019 CONTRACTOR BID Branscome Inc. $42,595,555 Branch Civil Inc. $44,383,000 Curtis Contracting Inc. $45,350,000 Allan Myers VA Inc. $50,377,777 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 2 ` AGENDA Meeting Date: June 26, 2019 Item Number: 13.6.18. Subject: Transfer and Appropriation of Funds and Authorization to Award a Construction Contract for the Route 10 (Route 1 to I-95) Widening Project County Administrator's Comments: County Administrator: Board Action Requested: The Board is requested to take the following action for the Route 10 (Route 1 to I-95) Widening Project: 1. Appropriate $1,000,000 in anticipated VDOT reimbursements; 2. Transfer and appropriate $1,049,935 from the Utilities Department Water and Wastewater Capital Improvement Project funds; 3. Transfer $713,411 from the General Road Improvement account; and 4. Authorize the Director of Procurement to award a $7,434,969.47 construction contract to Branscome Inc. upon VDOT concurrence and to execute all necessary change orders, up to the full amount budgeted for the project. Summary of Information: In May 2013, the Board authorized staff to proceed with the roadway design, right-of-way acquisition and advertisement for construction bids for the Route 10 (Route 1 to I-95) Widening Project. The project involves widening Route 10 from four lanes to six lanes between I-95 to just west of Route 1 intersection. (summary continued) Preparer: Jesse W. Smith Title: Director of Transportation Preparer: Meghan Coates Title: Director of Budget and Management Attachments: Yes No # CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Summary of Information (continued) The plan calls for modifications to crossovers and entrances, concrete sidewalk on both sides of Route 10 within the project limits and water and wastewater utility betterments. Roadway design, acquisition of right-of-way and easements and private utility relocations are complete. The project was advertised on April 1, 2019 for road construction bids. Two bids were received on May 31, 2019. Branscome Inc. was the lowest responsive and responsible bidder, (see attached). The bid was 34 percent above the engineer's estimate. During the project design, it was determined the water and wastewater lines needed to be upgraded and/or replaced. The Utilities Department requested that the waterline be upgraded and a wastewater sewer crossing Route 10 be replaced to serve the area's planned needs. The costs to perform this work to the water and wastewater lines is considered a "betterment" to the project and not eligible for VDOT's road project funding. The Utilities Department has budgeted CIP funds for this water and wastewater improvement. To cover this additional non -eligible VDOT cost, $1,049,935 from the Utilities Department Water and Wastewater Capital Improvement Project Funds needs to be appropriated and transferred to the project. Additional funding is needed to cover the project cost. An additional $1,000,000 in Regional Surface Transportation (RSTP) funds has been provided by the Richmond Regional Transportation Planning Organization. An additional $713,411 should be transferred from the General Road Improvement account. Recommendation: Staff recommends the Board take the following actions for the Route 10 (Route 1 to I-95) Widening Project: 1. Appropriate $1,000,000 in additional anticipated VDOT reimbursements; 2. Transfer and appropriate $1,049,935 from the Utilities Department Water and Wastewater Capital Improvement Project Funds; 3. Transfer $713,411 from the General Road Improvement account; and 4. Authorize the Director of Procurement to award a $7,434,969.47 construction contract to Branscome Inc., upon VDOT concurrence, and to execute all necessary change orders, up to the full amount budgeted for project. C r- . 22, , Route 10 (Route 1 to 1-95) Widening Project PROJECT REVENUE DATE SOURCE AMOUNT 10/26/11 FY2013 Revenue Sharing (VDOT: $2,000,000; County: $2,000,000) $4,000,000 05/22/13 VDOT anticipated State and Federal Reimbursement Funds $4,000,000 06/26/19 Proposed VDOT anticipated State and Federal Reimbursement Funds $1,000,000 06/26/19 Proposed Utilities Department Water and Wastewater CIP Funds $1,049,935 06/26/19 Proposed - General Road Improvement Account $713,411 Total $10,763,346 PROJECT EXPENDITURES Preliminary Engineering $1,077,298 Right -of -Way $608,346 Utility Relocation $308,144 Construction $7,434,969 Construction Engineering/Inspection $743,496 Construction Contingency $566,093 VDOT Oversight $25,000 Total $101763,346 BID RESULTS MAY 31,2019 CONTRACTOR BID Branscome Inc. $7,434,969.47 Curtis Contracting Inc. $8,581,341.30 ROUTE 10 WIDENING PROJECT FROM ROUTE 1 TO I-95 RO 1 a� c� �L u� PROJECT LOCATION' 1 a 0 200 400 S00 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 RGn�* AGENDA Meeting Date: June 26, 2019 Item Number: 13.B.19. Subiect: Award of Construction Contract for County Project #16-0167, Cowan Road Waterline Improvements County Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisors is requested to authorize the Director of Procurement to award the construction contract to Tidewater Utility Construction, Inc., in the amount of $1,173,505 and execute all necessary change orders up to the full amount budgeted for the Cowan Road Waterline Improvements project. Summary of Information: This project consists of the replacement of approximately 5,750 linear feet of 6 -inch diameter water distribution mains that have reached the end of their useful life. Staff received a total of three bids ranging from $1,173,505 to $2,250,012. The lowest responsive bid was from Tidewater Utility Construction, Inc., in the amount of $1,173,505. The County's engineering consultant, Austin Brockenbrough & Associates, has evaluated the bids and recommends award of the contract to Tidewater Utility Construction, Inc., the lowest responsive bidder. Funds for this project are available in the current CIP. District: Midlothian Preparer: George Hayes, P.E. Preparer: Meghan Coates Attachments: 0 Yes 1-1 No Title: Director of Utilities Title: Director of Budget and Management 4.=" J o 0 TIU.-Al C-1 I', IL41!Ahl=n 1: Cnesterfield Camty, Depa:,me.'It o� Uti'ites I't - Fe '21600 1 a -c U rafl I = 5,222 t - ncli COWAN ROAD WATERLINE IMPROVEMENTS ACCURACY OF INFORMATION NOT GUARANTEED This,formatonisbeing provided toyou asapublic service. Chesterfield County Department of Utilities f,, . W WE DO NOT GUARANTEE ITS ACCURACY. it ,,,,,I.yj% By using it in any way, you are agreeing to Feet Release the County, its employeesand 0 150 300 600 900 1,200 Name: UrendaA officials from responsibility for any consequence(s) if it proves Date: 06/14/19 to be inaccurate. 1 inch = 600 feet CHESTERFIELD COUNTY `- BOARD OF SUPERVISORS Page 1 of 1 "'7 AGENDA Meeting Date: June 26, 2019 Item Number: 13.B.20.a. Subject: Conveyance of an Easement to Virginia Electric and Power Company County Administrator's Comments: County Administra Board Action Requested: Authorize the Chairman of the Board of Supervisors and the County Administrator to execute an agreement with Virginia Electric and Power Company for a 20 -foot underground easement for service to the new modular classrooms at Winterpock Elementary School, 9000 Elementary Way Loop. Summary of Information: Staff recommends that the Board of Supervisors authorize the Chairman of the Board of Supervisors and the County Administrator to execute an agreement with Virginia Electric and Power Company for a 20 -foot underground easement for service to the new modular classrooms at Winterpock Elementary School, 9000 Elementary Way Loop. This request has been reviewed by county staff and schools. Approval is recommended. District: Matoaca Preparer: John W. Harmon Attachments: 0 Yes F No Title: Real Property Manager VICINITY SKETCH Conveyance of an Easement to Virginia Electric and Power Company N W E 1 inch =417 feet +_. 20, EXISITING UG DOM EASEMENT DB: 7902 PG: 0686 PLAT: 00-07-0160 ±55' V J J LU ^� co co CID 2 N LEGEND District Scale NTS 1 PLAT TO ACCOMPANY UG 05 RIGHT—OF—WAY AGREEMENT — — Location of Boundory Lines District—Township—Borough County—City State of Right—of—Way 2D' in Width. MATOACA CHESTERFIELD VA VIRGINIA ELECTRIC AND POWER COMPANY _ Indicates Property Line is loffice Plot Number doing business as Right—of—Way Boundary JMIDLOIHIAN 05-19-0047 Dominion Energy Virginia Location of Boundary Lines Estimate Number Grid Number of Existing Easement 110294058 L1842 Page 5 of 5 DATE 05.28.2019 BY E. DRUMMOND T OWNER INITIALS CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA yRcnu`s Meeting Date: June 26, 2019 Item Number: 13.B.20.b. Subiect: Conveyance of an Easement to Virginia Electric and Power Company County Administrator's Comments: County Administrato . /��-- Board Action Requested: Authorize the Chairman of the Board of Supervisors and the County Administrator to execute an agreement with Virginia Electric and Power Company for a 15 -foot underground easement for service to the Phase I Addition at Matoaca Middle School, 6001 Hickory Road. Summary of Information: Staff recommends that the Board of Supervisors authorize the Chairman of the Board of Supervisors and the County Administrator to execute an agreement with Virginia Electric and Power Company for a 15 -foot underground easement for service to the Phase I Addition at Matoaca Middle School, 6001 Hickory Road. This request has been reviewed by county staff and schools. Approval is recommended. District: Matoaca Preparer: John W. Harmon Attachments: ■ Yes Title: Real Property Manager F-1 No # 0 4-1 ... ; V', 2, ;.,, VICINITY SKETCH Conveyance of an Easement to Virginia Electric and Power Company MATC ACA PARK RDtC A CONVEYANCE OF AN EASEMENT SH Srt � G T 0 O J N AErwML W E op S 1 inch = 583 feet 7 ,j-, -. V�, . j r, t.. __� 14 /F51 CHpRC" �119'1CK A �pWA'� A g .19gpG 780`618`$p Gp1N LEGEND — — — Locotian of Boundary lines of Right—of—Way 15' in Width. 4- Indicates Property Line is Right—of—Woy Boundary in Width_ DATE 04.23.2019 LLJ Q 0 Q r fu �o PROPERTY OWNER: COUNTY OF CHESTERFIELD 6001 HICKORY RD Y CHESTERFIELD, VA 23832 a GPIN: 782-617-2204 0 I EXISTING UG—} )B: 10506 PG: 0774 Scots It NTS Township—Borough County—City State :A CHESTERFIELD COUNTY VA Piot Number ✓ BROAD DO -19-00 stimate Number Grid Number 0253624 M0036 BY H. Lawrence PLAT TO ACCOMPANY UG RIGHT—OF—WAY AGREEMENT VIRGINIA ELECTRIC AND POWER COMPANY doing business as Dominion Energy Virginia Page 5 of 5 OWNER INITIALS .f- - , e T e °'i r. CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 ' AGENDA Meeting Date: June 26, 2019 Item Number: 13.8.21. Subject: Approval of the Purchase of Two Parcels of Land for Future Thomas Dale High School Expansion County Administrator's Comments: County Administrator Board Action Requested: Approve the purchase of two parcels of land containing 1.049 acres, more or less, with improvements, for $128,200, plus closing costs from Ethel Alice Wells and Dorothy Mae Wells for future Thomas Dale High School Expansion and authorize the County Administrator to execute the sales contracts and deeds. Summary of Information: Staff requests that the Board of Supervisors approve the purchase of two parcels of land containing 1.049 acres, more or less, with improvements: 1) GPIN 791 657 3042 00000, 11641 Old Centralia Road, for $36,400, from Ethel Alice Wells and 2) GPIN 791 657 3331 00000, 11659 Old Centralia Road, for $91,800 from Dorothy Mae Wells, for future Thomas Dale High School Expansion. Estimated closing costs for both purchases are estimated to be $11,000. The contracts are subject to acceptable title and Phase I ESA. Substantial accord is not required for these acquisitions because they are an expansion of the existing school site. Funding for the purchase is available through dedicated future site acquisition dollars that are made available through the annual capital planning process. Those resources - plus the additional $3.7 million being reserved at FY19 year end - will aid the county in securing expanded footprints for existing facilities (such as Thomas Dale), as well as for future referendum projects for both the general government and the school division. District: Bermuda Preparer: John W. Harmon Title: Real Property Manager Preparer: Meghan Coates Title: Director of Budget and Management Attachments: ■ Yes No # i ti VICINITY SKETCH Approval of the Purchase of two Parcels of Land for Future Thomas Dale High School Expansion Q C [1 11641 Old Centralia Rd U) j Ethel Alice Wells r�rf A 11659 Centalia Rd Dorothy Mae Wells i 0 "' N ' W E s 1 inch= 375 feet CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: June 26, 2019 Item Number: 13.8.22. Subject: Renewal of Lease for the office of the Chesterfield/Colonial Heights Adult Drug Court County Administrator's Comments: County Administrator: Board Action Requested: Authorize the County Administrator to execute a lease with LaTane T. Jenkins for the County of Chesterfield for office space at 10107 Krause Road for the Chesterfield/Colonial Heights Adult Drug Court. Summary of Information: Since August 1, 2015, Chesterfield/Colonial Heights Adult Drug Court has leased office space at 10107 Krause Road. Staff has negotiated a 48 -month renewal of the lease at the current rate of $3,059.63 per month. The lease is for 2640 square feet. Funds for the current years rent are in the operating budget. Future years' rent payments are subject to annual appropriation by the Board. Approval is recommended. District: Dale Preparer: John W. Harmon Attachments: 0 Yes 1-1 No Title: Real Property Manager VICINITY SKETCH Renewal of Lease for the office of the Chesterfield/Colonial Heights Adult Drug Court vo: LU 09 < m 10107 Krause Rd ChEsterfiLld County Department of Utilities o� CHESTERFIELD COUNTY y` BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: June 26, 2019 Item Number: 13.13.23.a. Subiect: Acceptance of a Parcel of Land Along Westfield Road from Lifelong Learning Institute in Chesterfield Countv VA Inc. County Administrator's Comments: County Administrator: Board Action Requested: Accept the conveyance of a parcel of land containing 0.060 acres along Westfield Road from Lifelong Learning Institute in Chesterfield County VA Inc. and authorize the County Administrator to execute the deed. Summary of Information: Staff requests that the Board of Supervisors accept the conveyance of a parcel of land containing 0.060 acres along Westfield Road from Lifelong Learning Institute in Chesterfield County VA Inc. This conveyance is for the development of Lifelong Learning Institute Parking Lot and has been reviewed by the site plan team. Approval is recommended. District: Midlothian Preparer: John W. Harmon Attachments: 0 Yes F-1No Title: Real Property Manager VICINITY SKETCH Acceptance of a Parcel of Land Along Westfield Road from Lifelong Learning Institute in Chesterfield County V-A Inc. N W S 1 inch =583 feet ■ M-0 ;SY:C MOJTRE AM AfE 0 SQ E VILLAGE DR E VILLAGE TER N W S 1 inch =583 feet Y:\901432910-Lifelong_Learning_Institute\OWGk12910XP-RIGHT-OF-WAY_Revised 515-19.dwg Plotted on 5/162019 9:29 AM by Luke Tumer b W m NAD 83 (VASOUTHZONE) ss Yz m2 b m m ti °z ma m °2a mom tmo °ac,a mz �yNms m�^r� o�a< °zvc "<ybii io l��'� moa m�vm nw m 0o ,A � oZPm m A't N9I649-F may c m �T b O 8915• �l Ogovn b hv-2" E A d e 199.8;• W 0012A /ok y: by �Z°Eat �y oNmmnrb H °bb 1 i H2� 4eO no� a pOAm �j� q � u°r <m an�Vm~O pmp m n t4 ti 'zN oTwb^a.�,on m �o ° bma o v`o �zi1C moa Noor �Yzs yw�A � �t Al A m 139.00' V 4 r tr � / R O m A b N pT aa a a m �mti��.cbi�um, .A m GZi 1a aavmogaa / y o$ mrn m41 rn a �A b °z2 �� v' '• p.. _.� � of pApz m2 c�� tni. tan mm2 rm2 An o 0 'if1C r -r- 4nl nm °(mb any OTa 2O S, iz N'n' C viii Olen mOm 2� AS mN O� kN ❑n00 mya D�nb2°2� 2 m. t• A O$L1Ab A��22 0°A Om n� �n �O $AU 2 °vN m T2 °n aiq OA Om {O� Y A nn 2A�AA AO° ubm°° mb O m�G1 "Zi mA O lk A ti ox ane S y.. T ^1 LA °O b Tem=° 2n2o� 0m DY 2 Sp A? `2 m Y r fT aO m ,n0 ro En O p0 NC�ry�m a;?n 3 '• m OCOOp �, �7 o toy mNm'2 mm a '^ 2a m Oron a T I M M O N S GROUP .,. E CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 ..hRciruAGENDA Meeting Date: June 26, 2019 Item Number: 13.13.23.1b. Subject: Acceptance of a Parcel of Land for the Extension of Magnolia Green Parkway from 6801 Woodridge Road - Moseley LP County Administrator's Comments: County Administrator: Board Action Requested: Accept the conveyance of a parcel of land containing 2.493 acres from 6801 Woodridge Road - Moseley LP and authorize the County Administrator to execute the deed. Summary of Information: Staff requests that the Board of Supervisors accept the conveyance of a parcel of land containing 2.493 acres from 6801 Woolridge Road - Moseley LP. This conveyance is for the Phase 3B extension of Magnolia Green Parkway and has been reviewed by the Transportation Department. Approval is recommended. District: Matoaca Preparer: John W. Harmon Attachments: 0 Yes F-1No Title: Real Property Manager VICINITY SKETCH Acceptance of a Parcel of ,and for the Extension of Magnolia Green Park -way from 6801 Woolridge Road - Moseley LP --------------- 2.493 Acre Dedication rt 13 R1 0 (D Hull treet Rd ---------- ------------ mmm -------- ---------- E 1 inch =1,0 00 feet Ri d Q n 2 2 2 n c A 1 r 'S � r0 Im ` 1111' I 02 O�9Dy N a 1 ti a x 2 Q u � o � -A• O a 0 r e u s G m m m m m _ y i "Ramjm.z VA SOU7N E I ,�s o � l i�iA oy d300 i T I M M 0 N S G R O U P .••'"••°�° .ma� ��� 1 'S � r0 Im ` 1111' I 02 O�9Dy N a 1 I ,�s o � l i�iA oy d300 i T I M M 0 N S G R O U P .••'"••°�° .ma� ��� a°Co� CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 .,==9 AGENDA �AGMU' j Meeting Date: June 26, 2019 Item Number: 13.B.24.a. Subiect: Request to Quitclaim Portions of a Sixteen -Foot Water Easement Across the Properties of Richmond Affordable Housing and Market Square V, LLC County Administrator's Comments: County Administrator: Board Action Requested: Authorize the Chairman of the Board of Supervisors and the County Administrator to execute quitclaim deeds to vacate portions of a 16 -foot water easement across the properties of Richmond Affordable Housing and Market Square V, LLC. Summary of Information: Richmond Affordable Housing and Market Square V, LLC, have requested the vacation of portions of a 16 -foot water easement across their properties as shown on the attached plat. This request has been reviewed by the Utilities Department and is required for the development of Market Square IV Senior Apartments. A new easement will be dedicated. Approval is recommended. District: Bermuda Preparer: John W. Harmon Title: Real Property Manager Attachments: 0 Yes FINo 4., VICINITY SKETCH Request to Quitclaim Portions of a 16' Water Easement Across the Properties of Richmond Affordable Housing and Market Square V, LLC Portions of 16'Water MINIMUM` Ulf E 1 inch = 583 feet 3A11d O 78Rd µ1O M63�8V1i1VA BO 928'Od�ZE'8'O 5694 31no -31 OVOM J-Loolyi AVMHOIHSIAVON'OSHE9 LlZ {7 L38 —_ _---- ------------ - — _ vv m� vv� � r ^ it it I ----- LIS - o Li7 It u y o 0 2 m // �am gyro o ji v o L30 4.61' L5 !� ~O � 2 a y N y a tb S y a nr o cboA� I / y pa 1 "0, 'I S77°05'38°W 12182 X C a N ie �mm S ti cr x fay. m' eo7ro53a E ° V m 203.42' N77'1T38"E ! y c1 h D 129.21' _ .__._.74.21'______________{. NEW PARR ROAD PRIVATERMJ - -------- -- - - --------- - �- - w ; a i or i az I m o m ma gms '• a III j ��A °pyd�° g i8 14 rn tic c��n - mxx !II y M m� n tltdt o� o� I I I o� ti�oz m m m L12; m 888 n m°>; TCAmpm� y it it L1s ~ cs cz .m°. � •~- d m n D m =DSD 9 1 a - ----------- B� II a m y Ot rti m W O= 'WATEREASEMENT ' �CypaCr9 Z- OB. 6088, POI rmpZz m� I SII �om�On=Cfrm ooi-4 cn H Am= omm III �A�Dn Om srDZ'nmS mg o it � I I I S�<mn10 D�Oo¢eci-Zig -8y a mN�03=mo�— Fe z-IpzD3D' ;003 �tn0.a�0Q zy �f+D 27c ZA m i 0 to T I M M O N S GROUP Site DeveloVment ResiEeMial Infrastructure Technology m ni m �i ni T ni m m 3A11d O 78Rd µ1O M63�8V1i1VA BO 928'Od�ZE'8'O 5694 31no -31 OVOM J-Loolyi AVMHOIHSIAVON'OSHE9 LlZ {7 L38 —_ _---- ------------ - — _ vv m� vv� � r ^ it it I ----- LIS - o Li7 It u y o 0 2 m // �am gyro o ji v o L30 4.61' L5 !� ~O � 2 a y N y a tb S y a nr o cboA� I / y pa 1 "0, 'I S77°05'38°W 12182 X C a N ie �mm S ti cr x fay. m' eo7ro53a E ° V m 203.42' N77'1T38"E ! y c1 h D 129.21' _ .__._.74.21'______________{. NEW PARR ROAD PRIVATERMJ - -------- -- - - --------- - �- - w ; a i or i az I m o m ma gms '• a III j ��A °pyd�° g i8 14 rn tic c��n - mxx !II y M m� n tltdt o� o� I I I o� ti�oz m m m L12; m 888 n m°>; TCAmpm� y it it L1s ~ cs cz .m°. � •~- d m n D m =DSD 9 1 a - ----------- B� II a m y Ot rti m W O= 'WATEREASEMENT ' �CypaCr9 Z- OB. 6088, POI rmpZz m� I SII �om�On=Cfrm ooi-4 cn H Am= omm III �A�Dn Om srDZ'nmS mg o it � I I I S�<mn10 D�Oo¢eci-Zig -8y a mN�03=mo�— Fe z-IpzD3D' ;003 �tn0.a�0Q zy �f+D 27c ZA m i 0 to T I M M O N S GROUP Site DeveloVment ResiEeMial Infrastructure Technology CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 -1�59 AGENDA Meeting Date: June 26, 2019 Item Number: 13.13.24.1b. Subiect: Request to Quitclaim a Portion of a Sixteen -Foot Sewer Easement and a Portion of a Twenty -Six -Foot and Variable Width Sewer and Water Easement Across the Property of Huguenot Village Acquisition Company, L.L.C. County Administrator's Comments: County Administrator: _C_7115� Board Action Requested: Authorize the Chairman of the Board of Supervisors and the County Administrator to execute a quitclaim deed to vacate a portion of a 16 -foot sewer easement and a portion of a 26 -foot and variable width sewer and water easement across the property of Huguenot Village Acquisition Company, L.L.C. Summary of Information: Huguenot Village Acquisition Company, L.L. portion of a 16 -foot sewer easement and a width sewer and water easement across its plat. This request has been reviewed by development of Huguenot Village Shopping dedicated. Approval is recommended. District: Midlothian Preparer: John W. Harmon Attachments: ■ Yes 1-1 No C., has requested the vacation of a portion of a 26 -foot and variable property as shown on the attached Utilities and is needed for the Center. New easements will be Title: Real Property Manager VICINITY SKETCH Request to Quitclaim a Portion of a 16' Sewer Easement and a Portion of a 26' and Variable Width Sewer and Water Easement Across the Property of Huguenot Village Acquisition Company, L.L.C. TE DR P L C O p Portions of a Sewer Easement and a 26'/Variable Width Sewer and Water Easement to be Quitclaimed C7 tit+ � ►�' /� �� ❑ S �V, PA 7- DUNNBROO PA �o BR1ARMONT GREENSP ING R� � v 1. 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J/]an d 1"ng , 0 6 0aar 'w" w "pv t^1 ON� gfpmaW`A Ny"s 0 Nho0^h� 1 WA e`al��N SS gil; l W^^x b° had � R4 W2o„^a ion vm T � %D 9 . howtow, ;!i^NiYBa,°;,•^_6�8S:ha88 ."4ighhPi .'SiO R8'8`d8'eoe ;hOa NF i N�hNQe oS�.3o �q0� N��O�^�O igry Om e�ih h,Q OFH Ogib Nb Na ONON 2�^�ya��e^V�Q�ti.N.w'wwn.^.�ao�ryNryNa�n �W WWWWWWWC�Wy`j�W CCCWCW�GIWWWWWWW �oNNN^�ih^Nih^a�^�i WWWCWW ^�iti^�ihaat WWCWW WCC' O.1(tiU N �m O m ❑ cv �smog w QUUQ= _ ❑c�UO[J � will 0 0 main r^Jea� If toe m ~jo so�oww� 2 C t pop 2 a N U m e W Pr OF 00 Gr)� Pj1pPE67 �69ROnG .. GPIN:O e9 J928,UENp1 `- 4.11 .!',2 AO 4 --T o 0 Ny"s _; 1 5^ IND e`al��N o�Zq- gil; l W^^x to had � R4 W2o„^a ion vm T � %D 9 _ �2h2h 00 4.11 .!',2 AO 4 _; 1 uI e`al��N to for to awn � R4 W2o„^a ion vm %D 9 _ �2h2h 00 4.11 .!',2 AO 4 CHESTERFIELD COUNTY ,T BOARD OF SUPERVISORS Page 1 of 1 S1749so; a AGENDA Z Meeting Date: June 26, 2019 Item Number: 13.13.25. Subject: Approval of Jefferson Davis Incentive Policy County Administrator's Comments: County Admin Board Action Requested: Approval of the attached Jefferson Davis Incentive Policy. Summary of Information: As part of the implementation strategy for the Northern Jefferson Davis Special Area Plan, the steering committee developed an incentive policy to further encourage redevelopment activity in the corridor, and this paper is requesting Board approval of the policy. The policy makes available performance-based grants for projects that: 1) promote the goals and objectives of the special area plan, 2) invest at least $5 million, and 3) do so in one of the targeted zones (Rt. 1 and Willis Road, Rt. 1 and Rt. 288, or Rt. 1 and Chippenham Parkway). Under the policy, such a project would receive 80 percent of their incremental real estate taxes back in a grant for the first seven years. That grant would then trail off to 60, 40 and 20 percent, respectively, for the final three years of the ten-year grant period. Moreover, the policy would expire June 30, 2021 in order to be evaluated for effectiveness, at which time it could be reinstituted or amended. Staff recommends approval. Preparer: Matt Harris Title: Deputy County Administrator Attachments: E Yes F-1 No The Northern Jefferson Davis Revitalization Incentive Program There is hereby established the Northern Jefferson Davis Revitalization Incentive Program ("the Program"). PT TRPOQ,F The Chesterfield County Board of Supervisors adopted the Northern Jefferson Davis Special Area Plan on April 25, 2018 ("the Plan"). The Plan provides detailed guidance and recommendations for the future growth and development of the Northern Jefferson Davis community, one of the County's oldest communities. The Plan is a part of the County's Comprehensive Plan. The detailed findings of the Plan are incorporated herein by reference. A significant aspect of the Plan calls for the creation and implementation of a Revitalization Strategy that will lead to revitalization, rehabilitation, and redevelopment of the Northern Jefferson Davis community. Pursuant to the Plan, a Steering Committee was created to recommend actions to be taken by the County as part of a Revitalization Strategy. The Steering Committee has recommended that a real estate tax incentive plan be established to encourage revitalization, rehabilitation, and redevelopment of the Northern Jefferson Davis community. This document outlines the details of the incentive plan recommended by the Steering Committee. PROGRAM DETAILS A. Pursuant to the Program, but subject to the appropriation of sufficient funds by the Board of Supervisors, the County will award a grant to qualified recipients ("Program Grant") that will be administered through the Economic Development Authority for the County of Chesterfield ("EDA"). B. Any property located within the geographical boundaries of the Plan shall be eligible for a Program Grant, but properties located along the Jefferson Davis Highway corridor and its intersections with Rt. 288 and Chippenham Parkway shall be given priority consideration. C. To be eligible for a Program Grant, a recipient ("Grant Recipient") must agree to invest at least $5 million dollars for the development of a project which promotes at least one of the goals and objectives of the Plan and execute a grant agreement with the EDA ("Grant Agreement"). D. The amount of the Program Grant shall be based on the increase in the real estate taxes generated by development of the subject property and paid by the Grant Recipient to the County during the first ten (10) year period after the effective date of the Grant Agreement. The amount of taxes paid by the Grant Recipient shall be verified by the Treasurer of the County. E. The amount of the Grant shall be calculated as follows: 1. The tax year preceding the tax year in which the Grant Agreement is executed shall be referred to as the "Base Year". For each of the first 7 years of the Grant Agreement, the Grant Recipient shall receive a grant equal to 80% of the increase in real estate taxes paid by the Grant Recipient above the taxes generated by the property during the Base Year. 2. For year 8 of the Grant Agreement, the Grant Recipient will receive a grant equal to 60% of the increase in real estate taxes paid by the Grant Recipient above the taxes generated by the property during the Base Year. 3. For year 9 of the Grant Agreement, the Grant Recipient will receive a grant equal to 40% of the increase in real estate taxes paid by the Grant Recipient above the taxes generated by the property during the Base Year. 4. For year 10 of the Grant Agreement, the Grant Recipient will receive a grant equal to 20% of the increase in real estate taxes paid by the Grant Recipient above the taxes generated by the property during the Base Year. APPLICATION Interested parties must apply for a Program Grant before June 30, 2021, on forms to be prepared by the departments of Planning, Economic Development, and Community Enhancement, which shall establish criteria for evaluating such applications. Recommendations by County staff for approval of a Program Grant shall be made to the Board of Supervisors. The form of the Grant Agreement to be used by the EDA and Grant Recipient shall be approved by the County Attorney. PROGRAM SUNSET The initial term of the Program shall expire June 30, 2021, at which time the effectiveness of the Program will be evaluated by the County for possible extension and modifications. Grant Agreements entered into prior to June 30, 2021 shall remain in effect in accordance with their terms. 11094111ENJIMl June 26, 2019 Speakers List Evening Session #1 (Following Presentation of Resolutions) 2. Brenda Stewart 3. Rodney Martin H 5. Evening Session #2 (End of the Evening Agenda) 1. 2. 3. II 5. BRENDA L. STEWART 5911 Woodpecker Rd Chesterfield, VA 23838 Phone: 804-313-9911 E-mail: bl-stewart@comcast.net June 26, 2019 REMARKS TO BOARD OF SUPERVISORS DURING PUBLIC COMMENT PERIOD (FIRST ONE OF EVENING SESSION) We have a communication problem between citizens and our local government, including the school division. If our elected officials and public servants persist in using different definitions and interpretations of plain English language from the ones in general use by the electorate, then it would improve communications and efficiency if this Board and the School Board would collaborate on publishing the Chesterfield version of local government's English language dictionary and rules of interpretation. I must speed through a couple of the multiple examples available. With reference to the CCPS Supplemental Retirement Plan or SRP, you will see on the chart that the County ordinance reads "No county funds other than available budget allocations and interest earned on the trust fund of the plan shall be used to fund the plan," The issue we citizens have is that although that Plan was authorized by the Supervisors on the school division's statements that the Plan would be funded from savings generated by replacing retiring staff with lower paid staff , the savings have not been adequate to fund the plan or have been used to fund other initiatives. The County has been and continues to provide millions of added dollars annually to the school division for the SRP despite the clear intent and and confirming records that the program was to be funded by salary savings. The County Ordinance has never been changed to reflect this structural and expensive change in funding for the SRP. Neither have citizens been made aware of the impact of this funding change on deferred critical major maintenance, failing custodial services outsourcing, pupil transportation, teachers' raises and salary compression, etc. See the next chart for confirmation by attorney Jeff Mincks that the program was to operate at no cost to the County. The plain English wording in these documents and other records clearly confirmed that salary savings were to fund this more than $100 million program. The County is denying that a change to the Ordinance was required when the County abandoned the original funding concept and began appropriating extra funding. To accept the attorneys' current interpretation, one must ignore plain language in many CCPS and County documents, including the signed 1996 statement of the County Attorney himself. Please reconsider your position. See the next chart for the requirement that the County approve and ratify the terms, conditions, and provisions of the custodial services contracts. The attorneys assert that the appropriation of funds in the annual budget resolution satisfies that requirement to approve and ratify the terms, conditions and provisions of the contracts. Why was the dual action specified only to now be rendered meaningless? That interpretation is contrary to case law on contract interpretation as one is not allowed to disregard contract language one chooses not to honor. This language could reasonably provide an opportunity for a contractor to repudiate contract provisions if this provision is not satisfied. Please reconsider your position and the implications of deciding the words on the page don't mean what they say. Code of Chesterfield - Sec. 2-78 - Deferred income payment plan and trust fund for school board employees Excerpt: The school board shall fund the plan from available budget allocations. No county funds other than available budget allocations and interest earned on the trust fund of the plan shall be used to fund the plan. Board of Supervisors Agenda Item 8.-C. 18. For January 24, 1996 meeting to "Approve Documents Related to Establishing a School Retirement System Statement made and signed by Jeffrey L. Mincks: "There is no cost to the County to establish or operate the Retirement System, and approval of these documents does not constitute a financial liability to the County. The cost of the program is included in the School Board Budget. SERVICE AGREEMENT #ADMN18000101 FOR CUSTODIAL SERVICES FOR CCPS. Paragraph 8. Non -Appropriations. The continuation of the terms, conditions, and provisions of this contract beyond the fiscal year is subject to approval and ratification by the Chesterfield County Board of Supervisors (and the Chesterfield County School Board, as applicable) and appropriation by them of the necessary money to fund this Agreement for each succeeding. (Emphasis added.) CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Pagel of 2 Meeting Date: June 26, 2019 Item Number: 17.A. Subject: Hold Public Hearing to Consider Amending Chapters 5, 10, 13, and 15 of the County Code Related to Fire Protection County Administrator's Comments: County Administrator: Board Action Requested: The Board is requested to hold a public hearing to consider the attached ordinance amendments to Chapters 5, 10, 13, and 15 of the County Code. Summary of Information: The Virginia Statewide Fire Prevention Code (VSFPC), which is enforced by the Fire Marshal's Office, is routinely updated by the State. When those updates are approved, local governments must amend their local ordinances to be consistent with the most recent version of the VSFPC. The VSFPC provides that localities may amend state fire protection law to the extent that they make the law more stringent than the VSFPC. Traditionally, the County has amended the VSFPC to provide more stringent regulation in such areas as open burning and fireworks displays. The State Department of Housing and Community Development promulgated the most recent changes to the VSFPC, effective October 16, 2018. Accordingly, the County needs to update its fire prevention ordinance to be consistent with the changes which have been made by the State and are now in effect. Preparer: Assistant Chief Keith Chambers Title: Fire Marshal 3123:114540.1(114461.1) Attachments: ■Yes No #01� �. CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA The new edition of the VSFPC requires permits for restricted and unrestricted manufacturing of explosives, which includes binary reactive targets like Tannerite. The permitting requirements are enforced by Chesterfield Fire and EMS Department. The attached proposed ordinance makes that substantive change and other administrative changes such as renumbering. The proposed ordinance amendments also contain changes to ensure consistency with changes to the Code of Virginia, § 15.2-922 which were adopted in 2018 and which changed reference from "smoke detectors" to "smoke alarms" and omitted a time limitation for compliance. In addition, the attached proposed ordinance amendments contain amendments to Chapters 5, 13, and 15 of the County Code to amend ordinance references to the "fire department" to "fire and EMS department". These administrative amendments are intended to ensure the code reflects the full name of the county's Fire and EMS Department. Staff requests the Board to hold a public hearing and approve these amendments after the public hearing. The amendments will be effective immediately upon adoption. AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND RE-ENACTING SECTIONS 5-7.3, 10-1, 10-2, 10-3, 10-4, 10-6 10-21, 10-22, 10-31, 10- 32, 10-33, 13-71, 15-23, 15-25, 15-26, 15-69, RELATING TO FIRE CODE AMENDMENTS BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Sections 5-7.3, 10-1, 10-2, 10-3, 10-4, 10-6, 10-21, 10-22, 10-31, 10-32, 10-33, 13- 71, I5-23, I5-25, 15-26, 15-69 of the Code of the County of Chested eld, 1997, as amended, is amended and re-enacted to read as follows: Chapter 5 BUILDINGS Sec. 5-7.3. Same—Blighted property defined. (a) To be blighted, a property must have a building or improvement that, by reason of dilapidation, obsolescence, overcrowding, faulty arrangement of design, lack of ventilation, light and sanitary facilities, excessive land coverage, deleterious land use or obsolete layout, or any combination of these or other factors, is detrimental to the safety, health, morals or welfare of the community. This definition shall not include farm buildings and structures not used for residential purposes, located on property with an agricultural zoning classification where farming operations take place, and used primarily for any of the following uses or combination thereof: (1) Storage, handling, production, display, sampling or sale of agricultural, horticultural, floricultural or silvicultural products produced on the farm; (2) Sheltering, raising, handling, processing or sale of agricultural animals or agricultural animal products; (3) Business or office uses relating to the farm operations; (4) Use of farm machinery or equipment, or maintenance of storage of vehicles, machinery or equipment on the farm; (5) Storage or use of supplies and materials used on the farm; or (6) Implementation of best management practices associated with farm operations. (b) In determining whether a property meets the definition of blighted set forth above, the county may consider any of the following, or other pertinent, factors: (1) Condemned structure. A structure on the property has been continuously vacant for at least one year, has been condemned as unfit for human occupancy by the building official in accordance with the Virginia Uniform Statewide Building Code, but the building official is unable to find that the criteria for demolition have been met and the owner has failed to take corrective action as directed by the building official; 3123:114461.1 1 v. 3< . _J"12"3%'3' (2) Rat and rodent infestation. There is evidence of rat or rodent infestation or harborages caused by conditions on the property; (3) Previous citations. The property has been used or maintained in a condition which has resulted in the following actions: a. The owner has been cited on a least three separate occasions because activities or conditions on the property violate state or county criminal laws, or county ordinances governing the use or maintenance of property, and those activities or conditions threaten the public he health, safety, morals, and welfare of the community; or b. The owner has refused to abate violations as ordered by the court; or has repeated conduct for which the owner has been convicted of violating county ordinances in the past. (4) Inadequate facilities. The property has inadequate sewage, septic, plumbing, well or heating facilities; (5) Potential trespass. If the property is vacant, the owner has failed to take adequate precautions to prevent the use of the property by trespassers; (6) Nuisance to children. A potential attractive nuisance to children exists on the property, including, but not limited to, abandoned wells, basements, excavations, or broken fences; (7) Fire hazard. Any condition exists on the property that has been specifically identified as a fire hazard by the fire and EMS department or the building official; and (8) Substantial dilapidation of buildings or structures as evidenced by either: a. Structural collapse of either interior or exterior structural elements such as floors, walls, roofs, porches, decks and similar appendages which do not pose a danger to the public; or b. Removal or rotting of exterior siding, roofing or sheathing exposing structural members to the weather. Chapter 10 FIRE PROTECTION ARTICLE I. GENERAL PROVISIONS Sec. 10-1. Fire prevention code adopted. Pursuant to Code of Virginia, § 27-98, the county shall enforce the Virginia Statewide Fire Prevention Code promulgated by the Board of Housing and Community Development of the Commonwealth p;ff stiant to Code of Virgin ia, § 279. The provisions of the Virginia Statewide Fire Prevention Code and chapter 10 of this Code shall be enforced by the fire marshal, or his duly authorized representative, hereafter referred to as the "fire official", at the direction of the chief of the county fire and EMS department. Sec. 10-2. Authority of fire -fighting officials. 01 y-, 3 - 3123:114461.1 2 While any fire and EMS department or volunteer fire department in the county is in the process of answering a fire alarm or extinguishing a fire and returning to the station, the fire chief or other officer in charge at that time shall have the authority to (1) maintain order at the fire or its vicinity; (2) direct the actions of the firefighters at the fire; (3) keep bystanders or other persons at a safe distance from the fire and fire equipment; (4) facilitate the speedy movement and operation of fire- fighting equipment and firefighters and (5) until the arrival of a police officer, direct and control traffic in person or by deputy and facilitate the movement of traffic. The fire chief or other officer in charge shall display his firefighter's badge. Notwithstanding any other provision of law, this authority shall extend to the activation of traffic -control signals designed to facilitate the safe egress and ingress of fire -fighting equipment at a fire station. Any person or persons refusing to obey the orders of the fire chief or his deputies or other officer in charge at that time shall be guilty of a class 4 misdemeanor. The fire chief or other officer in charge shall have the power to make arrests for violation of the provisions of this section. Sec. 10-3. Fire prevention code—Amendments, additions and deletions. The Virginia Statewide Fire Prevention Code is hereby amended and changed pursuant to Code of Virginia, § 27-97, in the following respects: Chapter 1. Administration and Enforcement 106.3 Inspections: Delete and substitute 106.3 as follows: The fire official is authorized to conduct such inspections as are deemed necessary to determine the extent of compliance with the provisions of this code and to approve reports of inspection by approved agencies or individuals. All reports of such inspections shall be prepared and submitted in writing for review and approval. Inspection reports shall be certified by a responsible officer of such approved agency or by the responsible individual in accordance with the fire official's written policy. The fire official is authorized to engage such expert opinion as deemed necessary to report upon unusual, detailed or complex technical issues subject to the approval of the governing body. The fire official may require the owner or owner's agent to inspect the owner's property or equipment in accordance with guidelines approved by the fire official. 106.8 Plans Review and Certificate of Occupancy: Add section 106.8 as follows: The fire official shall assist the building official in the review of construction plans for compliance with the fire protection provisions of the Virginia Uniform Statewide Building Code for all structures and/or facilities, except detached one- and two-family dwellings, prior to the issuance of a building permit. Furthermore, the fire official shall assist the building official in performing inspections of new systems and structures prior to the issuance of the certificate of occupancy. 106.9 Fire Hydrants: Add section 106.9 as follows: During the site and/or construction plans review process for construction or change in use of any building or structure, the fire official shall have the authority to require the installation of fire hydrants as he deems necessary to have water available for fire fighting purposes prior to the use of combustible materials in construction being commenced on any floor above the first or ground floor level. Such hydrants shall be accessible to fire fighting apparatus at the time 3123:114461.1 3 �� they are installed and at all times thereafter. The fire official will determine the need for fire hydrants based on the use and size of the structure involved and the availability of water in the area of the property. The number of fire hydrants, their placement and the desired flow shall be determined by regulations established from nationally recognized standards. 106.10 Authority to Take Photographs: Add section 106.10 as follows: The fire official or his duly authorized representative is authorized to make sketches and take photographs to document conditions he observes that he believes are violations of the provisions of this code. Subsequent to a fire, explosion, or other emergency, photographs may be taken as are necessary to adequately depict the conditions of the property for the purpose of investigation. No person shall prevent the fire official from making sketches or taking photographs. 107.2 Operational PermitY Permits required: aAdd Table 107.2 as follows: TABLE 107.2.- OPERATIONAL PERMIT REQUIREMENTS PERMIT DESCRIPTION I REQUIRED (yes or no) Aerosol products. An operational permit is required to manufacture, store or handle an aggregate quantity of Level 2 or Level 3 aerosol products in excess of 500,1 No pounds (227 kg) net weight. j Amusement buildings. An operational permit is required No to operate a special amusement building. Aviation facilities. An operational permit is required to use a Group H or Group S occupancy for aircraft servicing or repair and aircraft fuel -servicing vehicles. Additional permits required by other sections of this code include, but are not limited to, hot work, hazardous materials and flammable or combustible finishes. Carnivals and fairs. An operational permit is required iNo to conduct a carnival or fair. Cellulose nitrate film. An operational permit is required 1 to store, handle or use cellulose nitrate film in a Group No A occupancy. Combustible dust producing operations. An operational No permit is required to operate a grain elevator, flour , PERMIT INSPECTION FEE FEE 3123:114461.1 4 ` "'w starch mill, feed mill, or a plant pulverizing aluminum, { coal, cocoa, magnesium, spices or sugar, or other operations producing combustible dusts as defined in Chapter 2. Combustible fibers. An operational permit is required i^ I for the storage and handling of combustible fibers in quantities greater than 100 cubic feet (2.8 m-3—). No Exception: An operational permit is not required for agricultural storage. Compressed gas. An operational permit is required for i the storage, use or handling at normal temperature and pressure (NTP) of compressed gases in excess of the amounts listed below. No I Exception: Vehicles equipped for and using compressed gas as a fuel for propelling the vehicle. PERMIT AMOUNTS FOR COMPRESSED GASES AMOUNT (cubic feet TYPE OF GAS at NTP) C Corrosive 1200 i _— Flammable (except cryogenic fluids and liquefied petroleum 200 gases) E j rHighly toxic _ Any amount i G Inert and simple asphyxiant 6,000 a Oxidizing (including oxygen) 1504 i I I � Pyrophoric !Any amount Toxic Any amount I For SI: 1 cubic foot= 0.02832 m-2 �_ v Covered and open mall buildings. An operational iNo �— permit is required for: ( { 3123:114461.1 5 1. The placement of retail fixtures and displays, concession equipment, displays of highly combustible goods and similar items in the mall. 2. The display of liquid -fired or gas-fired equipment in j the mall. E 3. The use of open -flame or flame -producing i equipment in the mall. Cryogenic fluids. An operational permit is required to produce, store, transport on site, use, handle or dispense cryogenic fluids in excess of the amounts listed below. j Exception: Operational permits are not required for !No vehicles equipped for and using cryogenic fluids as a fuel for propelling the vehicle or for refrigerating the j lading. I I PERMIT AMOUNTS FOR CRYOGENIC FLUIDS I INSIDE ( O UTSIDE TYPE OF CRYOGENIC BUILDING I B UILDING FL UID (gallons) (gallons) j Flammable bel More than 1— - 60 :Inert � 60 1500 Oxidizing (includes oxygen) 10 150 j I I Physical or health hazard not Any amount Any amount indicated above 1 _ ,For SI: 1 gallon = 3.785 L. �— Cutting and welding. An operational permit is required .to conduct cutting or welding operations within the No Jurisdiction. i i Dry, cleaning 191a s. An operational 3eriit is requir-e Jo engage in the b-1-1-sin-esS of Elry e1ea-nirr5_V=rV_VT=.Hge to .a more hazar-dous elea-aing solvent used in existing -dr -y eleaning 0 ori I i f 3123:114461.1 6 Exhibits and trade shows. An operational permit is No required to operate exhibits and trade shows. j ;Explosives, fireworks, and pyrotechnics. An operational ; permit is required for the manufacture, storage, handling, sale or use of any quantity of explosive, explosive materials, fireworks, pyrotechnic special effects, or pyrotechnic special effects material within ,the scope of Chapter 56. i a. Explosives and blasting agents Yes 1$65.00 b. Explosives, restricted manufacture. An operational 1 �� permit is required for the restricted manufacture of Yes $65.00 explosives within the scope of Chapter 56. 1 c. Explosives, unrestricted manufacture. An operational permit is required for the unrestricted Yes $65.00 manufacture of explosives within the scope of Chapter j- 56. -- b d. Fireworks, public or private display Yes $0.00 f!f E e Pyrotechnic special effects materials `Yes $0.00�� Exception: Storage in Group R-3 or R-5 occupancies of smokeless propellant, black powder and small arms j primers for personal use, not for resale, and in I accordance with the quantity limitations and conditions set forth in Section 5601.1, exception numbers four and j 112. ,'Fire hydrants and valves. An operational permit is j :required to use or operate fire hydrants or valves I untended for fire suppression purposes which are installed on water systems and accessible to a fire apparatus access road that is open to or generally used by the public. No ,Exception: An operational permit is not required for ! 3 authorized employees of the water company that supplies the system or the fire and EMS department to use or operate fire hydrants or valves. i t ! 3123:114461.1 7� ", a Flammable and combustible liquids. An operational permit is required: 1. To use or operate a pipeline for the transportation within facilities of flammable or combustible liquids. This requirement shall not apply to the offsite transportation in pipelines regulated by the Department of Transportation (DOTn) nor does it apply to piping systems. 2. To store, handle or use Class I liquids in excess of five gallons (19 L) in a building or in excess of ten gallons (37.9 L) outside of a building, except that a permit is not required for the following: 2.1. The storage or use of Class I liquids in the fuel tank of a motor vehicle, aircraft, motorboat, mobile power plant or mobile heating plant, unless such storage, in the opinion of the fire official, would cause an unsafe condition. 2.2. The storage or use of paints, oils, varnishes or similar flammable mixtures when such liquids are stored for maintenance, painting or similar purposes for a period of not more than 30 days. 3. To store, handle or use Class II or Class IIIA liquids in excess of 25 gallons (95 L) in a building or in excess of 60 gallons (227 L) outside a building, except for fuel oil used in connection with oil -burning equipment. 4. To remove Class I or Class II liquids from an underground storage tank used for fueling motor vehicles by any means other than the approved, stationary on-site pumps normally used for dispensing purposes. 5. To operate tank vehicles, equipment, tanks, plants, terminals, wells, fuel -dispensing stations, refineries, distilleries and similar facilities where flammable and combustible liquids are produced, processed, transported, stored, dispensed or used. 6. To install, alter, remove, abandon, place temporarily out of service (for more than 90 days) or otherwise dispose of an underground, protected above -ground or above -ground flammable or combustible liquid tank. 7. To change the type of contents stored in a flammable or combustible liquid tank to a material which poses a greater hazard than that for which the tank was designed and constructed. 8. To manufacture, process, blend or refine flammable or combustible liquids. 3123:114461.1 8 C' j Floor finishing. An operational permit is required for --� floor finishing or surfacing operations exceeding 350 No square feet (33 m-2-) using Class I or Class II liquids. 'Fruit and crop ripening. An operational permit is 1 required to operate a fruit -ripening, or crop -ripening No I facility or conduct a fruit -ripening process using , ethylene gas. - - Fumigation, thermal, and insecticidal fogging. An I �� operational permit is required to operate a business of fumigation, thermal, or insecticidal fogging and to jNo maintain a room, vault or chamber in which a toxic or flammable fumigant is used. I _ I Hazardous materials. An operational permit is required I to store, transport on site, dispense, use or handle No hazardous materials in excess of the amounts listed below. PERMIT AMOUNTS FOR HAZARDOUS MATERIALS TYPE OF MATERIAL AMOUNT ----� r® See flammable and Combustible liquids combustible liquids . I Corrosive materials ;v � Gases See compressed gases Liquids 55 gallons Solids 1,000 pounds Explosive materials See explosives '��-�-�� Flammable materials Gases See compressed gases ( T Liquids i See flammable and combustible liquids 3123:114461.1 9 Solids 100 pounds Highly toxic materials Gases See compressed gases Liquids Any amount i Solids Any amount Oxidizing materials i Gases j See compressed gases _ Liquids , Class 4 Any amount Class 3 1 gallon a j Class 2 - ----— 10 gallons -------- Clay------ ss 1 55 gallons � I Solids Class 4 I I Any amount I I Class 3 �10 pounds b I I Class 2 1100 pounds Class 1 1500 pounds Organic peroxides Liquids Class I I Any amount Class II j Any amount Class III 1 gallon 3123:114461.1 10 Class IV 12 gallons Class V INo permit required Solids j Class I I Any amount i Class II Any amount Class III 10 pounds I Class IV ` 20 pounds Class V No permit required Pyrophoric materials ;Gases See compressed gases Liquids Any amount Solids !Any amount I Toxic materials Gases See compressed gases i j Liquids 10 gallons i rSolids j 100 pounds I I i Unstable (reactive) materials i I i Liquids i-- ---- { Class 4 Any amount Class 3 !Any amount j I I I I Class 2 5 gallons Class 1 10 gallons 3123:114461.1 11� r.+ Solids Class 4 Any amount Class 3A' A amount Class 2 50 pounds1�- i I i Class 1 100 pounds–�_ ' _ t C _ Water -reactive materials �— I _ Liquids _ _ i Class 3 Any amount Class 2 5 gallons _ v Class 1 55 gallons �j E 'I Solids Class 3 !Any amount !Class 2 50 pounds 1 Class 1 500 pounds i � I For SI: 1 gallon = 3.785 L, 1 pound = 0.454 kg. j a. Twenty gallons when Table 5003.1.1(1) Note k applies and hazard identification signs in accordance! with Section 5003.5 are provided for quantities of 20 gallons or less. b. Twenty pounds when Table 5003.1.1(1) Note k i i applies and hazard identification signs in accordance with Section 5003.5 are provided for quantities of 200 'pounds or less. "HPM facilities. An operational permit is required to iNo store, handle or use hazardous production materials. High piled storage. An operational permit is required to use a building or portion thereof as a high -piled storage No area exceeding 500 square feet (46 m-2-). 3123:114461.1 12 [Hot work operations. An operational permit is required for hot work including, but not limited to: 1. Public exhibitions and demonstrations where hot work is conducted. 2. Use of portable hot work equipment inside a structure. Exception: Work that is conducted under a construction permit. 3. Fixed -site hot work equipment such as welding I j j booths. 4. Hot work conducted within a hazardous fire area. No 5. Application of roof coverings with the use of an open - flame device. 6. When approved, the fire official shall issue a permit to carry out a Hot Work Program. This program allows approved personnel to regulate their facility's hot work I operations. The approved personnel shall be trained in ;the fire safety aspects denoted in this chapter and shall be responsible for issuing permits requiring compliance with the requirements found in this chapter. These [permits shall be issued only to their employees or hot work operations under their supervision. I Industrial ovens. An operational permit is required for No operation of industrial ovens regulated by Chapter 30. ; 1 ; j Lumber yards and woodworking plants. An operational permit is required for the storage or processing of lumber exceeding 100,000 board feet (8,333 ft -3-) (236 No m-3-). Liquid fueled or gas fueled vehicles or equipment in assembly buildings. An operational permit is required to No display, operate or demonstrate liquid -fueled or gas - fueled vehicles or equipment in assembly buildings. LP -gas. An operational permit is required for: I 1. Storage and use of LP -gas. Exception: An operational permit is not required for ` individual containers with a 500 -gallon (1893 L) water ;No capacity or less or multiple container systems having an aggregate quantity not exceeding 500 gallons (1893 L), serving occupancies in Group R-3. 2. Operation of cargo tankers that transport LP -gas. 3123:114461.1 13 Magnesium. An operational permit is required to melt, �� a cast, heat treat or grind more than 10 pounds (4.54 kg) ' No of magnesium. Miscellaneous combustible storage. An operational' permit is required to store in any building or upon any (premises in excess of 2,500 cubic feet (71 m-3-) gross volume of combustible empty packing cases, boxes, No barrels or similar containers, rubber tires, rubber, cork ! or similar combustible material. Mobile food preparation vehicles. A permit is required for mobile food preparation vehicles equipped with ' l appliances that produce smoke or grease laden vapors. No 'Exception: Recreational vehicles used for private recreation. Open burning. An operational permit is required for the kindling or maintaining of an open fire or a fire on any !public street, alley, road, or other public or private ground. Instructions and stipulations of the permit shall be adhered to. a. Land clearing and/or property maintenance (90 day Yes $400.00 permit) i i b. Tree trimmings and garden trimmings on private Yes $0.00 !property (30 day permit) i Exception: Recreational fires and provided further that the County Administrator may administratively suspend the open burning fee for a temporary period of time after ,any national, state or local authority declares a disaster affecting all or a portion of the County. Open flames and candles. An operational permit is required to use open flames or candles in connection !No with assembly areas, dining areas of restaurants or drinking establishments. I 3123:114461.1 14` Open flames and torches. An operational permit is I v-v� required to remove paint with a torch; or to use a torch 1 No I ' or open -flame device in a wildfire risk area. Organiccoatings. oatings. An operational permit is required for j any organic -coating manufacturing operation producing �No more than one gallon (4 L) of an organic coating in one 1 day. r Places of Assembly. An operational permit is required �— Ito operate a place of assembly. j ':Private fire hydrants. An operational permit is required for the removal from service, use or operation of private I fire hydrants. Exception: An operational permit is not required for! No private industry with trained maintenance personnel, I private fire brigade or fire departments to maintain, testi and use private hydrants. Pyrotechnic special effects material. An operational _ '-- permit is required for use and handling of pyrotechnic Yes $0.00 special effects material. I Pyroxylin plastics. An operational permit is required for storage or handling of more than 25 pounds (11 kg) of cellulose nitrate (pyroxylin) plastics and for the INo assembly or manufacture of articles involving pyroxylin ! j (plastics. I � _ ,Refrigeration equipment. An operational permitis��^��V required to operate a mechanical refrigeration unit or No system regulated by Chapter 6. Repair garages and service stations. An operational ;permit is required for operation of repair garages and �No automotive, marine and fleet service stations. Rooftop heliports. An operational permit is required for No the operation of a rooftop heliport. Spraying or dipping. An operational permit is required INo to conduct a spraying or dipping operation utilizing 3123:114461.1 15 flammable or combustible liquids or the application of combustible powders regulated by Chapter 24. ;Storage of scrap tires and tire byproducts. An I operational permit is required to establish, conduct or maintain storage of scrap tires and tire byproducts that exceeds 2,500 cubic feet (71-m-3-) of total volume of No 'scrap tires and for indoor storage of tires and tire byproducts. j I Temporary membrane structures, tents and canopies. I An operational permit is required to operate an air - supported temporary membrane structure or a tent. Exceptions: 1. Tents used exclusively for recreational camping ,purposes. I 2. Tents and air -supported structures that cover an area of 900 square feet (84 m-2—) or less, including all connecting areas or spaces with a common means of 'egress or entrance and with an occupant load of 50 or 'No less persons. I ' 3. eanop es a en all sides which eom ly ,;+>1 all oft e f 3. 1. eanopies shall have —ramwiimthm size o_ I 700 nquar- o feet (tis .v, �)-. 3.2. The nr nrro fpn of multiple nnMyon plaeed side by side without n firebreak ,learn, e of 12 feet (3,658 I , hm) shall not exceed mann n e feet (65 iJ.J. ll minimum elear-anee of 12 feet , 658 mm) io str- etufen and other- tents shall be p kIe Tire -rebuilding plants. An operational permit is� i required for the operation and maintenance of a tire- �No rebuilding plant. Waste handling. An operational permit is required for I ;the operation of wrecking yards, junk yards and waste INo material -handling facilities. I j Wood products. An operational permit is required to store chips, hogged material, lumber or plywood in ; No excess of 200 cubic feet (6 m-3-). j f 111.3 Failure to Correct Violations: Delete and substitute 111.3 as follows: 4u 2 r. 3123:114461.1 16 If the notice of violation is not complied with within the time specified by the fire official, the fire official may issue a summons for the violation of the code. The fire official may also request the county attorney to institute the appropriate legal proceedings to restrain, correct or abate such violation or to require removal or termination of the unlawful use of the building or structure in violation of the provisions of this code or of any order or direction made pursuant to the code. 111.4 Penalties: Delete and substitute section 10-6 of the Chesterfield County Code. Chapter 2. Definitions 202.0. General Definitions. Add the following definition: The term "occupant" means any person physically located or situated in or on any property, structure or vehicle irrespective of the length of time or the reason for such occupancy. Chapter 3. General Precautions Against Fire 307.1 Title and Purpose. Delete and substitute section 307.1 as follows: This article shall be known as the Chesterfield County Ordinance for the Regulation of Open Burning. The purpose of this article is to protect public health, safety, and welfare by regulating open burning within Chesterfield County to achieve and maintain, to the greatest extent practicable, a level of air quality that will provide comfort and convenience while promoting economic and social development. This article is intended to supplement the applicable regulations promulgated by the State Air Pollution Control Board and other applicable regulations and laws. 307.1.1 Definitions. Delete and substitute section 307.1.1 as follows: For the purpose of this article and subsequent amendments or any orders issued by Chesterfield County, the words or phrases shall have the meaning given them in this section. A. "Automobile graveyard" means any lot or place which is exposed to the weather and upon which more than five motor vehicles of any kind, incapable of being operated, and which it would not be economically practical to make operative, are placed, located or found. B. "Bonfire" means an outdoor fire utilized for ceremonial purposes. C. "Clean burning waste" means waste which does not produce dense smoke when burned and is not prohibited to be burned under this ordinance. D. "Construction waste" means solid waste which is produced or generated during construction of structures. Construction waste consists of lumber, wire, sheetrock, broken brick, shingles, glass, pipes, concrete, and metal and plastics if the metal or plastics are a part of the materials of construction or empty containers for such materials. Paints, coatings, solvents, asbestos, any liquid, compressed gases or semi - liquids, and garbage are not construction wastes and the disposal of such materials must be in accordance with the regulations of the Virginia Waste Management Board. 3123:114461.1 17`' j; E. "Debris waste" means stumps, wood, and brush from property maintenance and/or land clearing operations. F. "Demolition waste" means that solid waste which is produced by the destruction of structures and their foundations and includes the same materials as construction waste. G. "Garbage" means rotting animal and vegetable matter accumulated by a household in the course of ordinary day to day living. H. "Hazardous waste" means refuse or combinations of refuse which, because of its quantity, concentration or physical, chemical or infectious characteristics may: 1. Cause or significantly contribute to an increase in mortality or an increase in serious irreversible or incapacitating illness; or 2. Pose a substantial present or potential hazard to human health or the environment when improperly treated, stored, transported, disposed, or otherwise managed. I. "Household refuse" means waste material and trash normally accumulated by a household in the course of ordinary day to day living. J. "Industrial waste" means all waste generated on the premises of manufacturing and industrial operations such as, but not limited to, those carried on in factories, processing plants, refineries, slaughterhouses, and steel mills. K. "Junkyard" means an establishment or place of business which is maintained, operated, or used for storing, keeping, buying, or selling junk, or for the maintenance or operation of an automobile graveyard, and the term shall include garbage dumps and sanitary landfills. L. "Landfill" means a sanitary landfill, an industrial waste landfill, or a construction/demolition/debris landfill. See solid waste management regulations for further definitions of these terms. M. "Local landfill" means any landfill located within the jurisdiction of a local government. N. "Occupied building" means any structure occupied or intended for supporting or sheltering any occupancy. O. "Open burning" means the burning of any matter in such a manner that the products resulting from combustion are emitted directly into the atmosphere without passing through a stack, duct or chimney. P. "Open pit incinerator" means a device used to burn waste for the primary purpose of reducing the volume by removing combustible matter. Such devices function by directing a curtain of air at an angle across the top of a trench or similarly enclosed space, thus reducing the amount of combustion by-products emitted into the atmosphere. The term also includes trench burners, air curtain destructors and overdraft incinerators. Q. "Refuse" means trash, rubbish, garbage and other forms of solid or liquid waste, including, but not limited to, wastes resulting from residential, agricultural, 3123:114461.1 18 `� commercial, industrial, institutional, trade, construction, land clearing, forest management and emergency operations. R. "Salvage operation" means any operation consisting of a business, trade or industry participating in salvaging or reclaiming any product or material, such as, but not limited to, reprocessing of used motor oils, metals, chemicals, shipping containers or drums, and specifically including automobile graveyards and junkyards. S. "Sanitary landfill" means an engineered land burial facility for the disposal of household waste which is so located, designed, constructed, and operated to contain and isolate the waste so that it does not pose a substantial present or potential hazard to human health or the environment. A sanitary landfill also may receive other types of solid wastes, such as commercial solid waste, nonhazardous sludge, hazardous waste from conditionally exempt small quantity generators, and nonhazardous industrial solid waste. See solid waste management regulations for further definitions of these terms. T. "Smoke" means small gas -borne particulate matter consisting mostly, but not exclusively, of carbon, ash and other material in concentrations sufficient to form a visible plume. U. "Special incineration device" means a pit incinerator, conical or tepee burner, or any other device specifically designed to provide good combustion performance. 307.2 Open Burning Regulations—General. Delete and substitute Section 307.2 as follows: A. No owner or other person shall cause or permit open burning or the use of a special incineration device for disposal of refuse except as provided in this ordinance. B. No owner or other person shall cause or permit open burning or the use of a special incineration device for disposal of household refuse or garbage. C. No owner or other person shall cause or permit open burning or the use of a special incineration device for disposal of rubber tires, asphaltic materials, crankcase oil, impregnated wood or other rubber or petroleum based materials except when conducting bona fide fire fighting instruction at fire fighting training schools having permanent facilities. D. No owner or other person shall cause or permit open burning or the use of a special incineration device for disposal of hazardous waste or containers for such materials. E. No owner or other person shall cause or permit open burning or the use of a special incineration device for the purpose of a salvage operation or for the disposal of commercial/industrial waste. F. Open burning or the use of special incineration devices permitted under the provisions of this ordinance does not exempt or excuse any owner or other person from the consequences, liability, damages or injuries which may result from such conduct; nor does it excuse or exempt any owner or other person from complying with other applicable laws, ordinances, regulations and orders of the governmental entities having jurisdiction, even though the open burning is conducted in compliance with this ordinance. In this regard special attention should be directed to Code of Virginia, § 10.1-1142, of the Forest Fire Law of Virginia, the regulations of the Virginia Waste Management Board, and the 3123:114461.1 191"" State Air Pollution Control Board's Regulations for the Control and Abatement of Air Pollution. G. Permitted fires shall be constantly attended by a competent person until they are extinguished. The attendee shall have fire extinguishing equipment readily available for use as deemed necessary by the fire official. H. Upon declaration of an alert, warning or emergency stage of an air pollution episode as described in part VII of the Regulations for the Control and Abatement of Air Pollution or when deemed advisable by the state air pollution control board to prevent a hazard to, or an unreasonable burden upon, public health or welfare, no owner or other person shall cause or permit open burning or use of a special incineration device, and any in process burning or use of special incineration devices shall be immediately terminated in the designated air quality control region. 1. The fire marshal or his designee may prohibit all open burning with the exception of those exemptions listed in 307.2.1, when he determines that atmospheric conditions or local circumstances make such fires hazardous. Previously issued permits may be extended for the amount of time such prohibition remains in effect. 307.2.1 Exemptions. Delete and substitute subsection 307.2.1 as follows: The following activities are exempted from the above prohibitions to the extent covered by the State Air Pollution Control Board's Regulations for the Control and Abatement of Air Pollution: A. Open burning for training and instruction of government and public fire fighters under the supervision of the designated official and industrial in-house fire fighting personnel; B. Open burning for camp fires or other fires that are used solely for recreational purposes, for ceremonial occasions, for outdoor noncommercial preparation of food, and for warming of outdoor workers; C. Open burning for the destruction of any combustible liquid or gaseous material by burning in a flare or flare stack; D. Open burning for forest management and agriculture practices approved by the state air pollution control board; and E. Open burning for the destruction of classified military documents. F. Open burning for the disposal of evidence under the direction of the Virginia State Police, Chesterfield County Police or the Fire Marshal. 307.2.2 Permissible Open Burning. Add subsection 307.2.2 as follows: A. Open burning is permitted for the disposal of tree trimmings and garden trimmings located on the premises of private property, provided that the following conditions are met: A written permit, valid for 30 days, must be obtained from the Chesterfield Fire & EMS, Fire and Life Safety Division. Application for permit shall include: completed information form, the name, address and telephone number of the occupant and, if 3123:114461.1 20 ' ' ` different, owner of the property on which the burn is conducted and of any other entity conducting or responsible for the burn. Application shall be submitted to the Fire and Life Safety Division at least 15 days before the desired burn; 2. A copy of the burn permit shall be maintained at the site of the burn, shall be available for review at all times during the burn, shall be displayed so as to be visible from a public roadway and shall be maintained in a manner that protects it from deterioration by weather; 3. The burning shall take place on the premises of the private property from which the trimmings were taken; and all reasonable effort shall be made to minimize the amount of material burned, with the number and size of the piles approved by Chesterfield County Fire & EMS, Fire and Life Safety Division; 4. The location of the burning shall be a minimum of 300 feet from any occupied building unless the occupants have given prior written permission, other than buildings located on the property on which the burning is conducted. If the Chesterfield County Fire & EMS, Fire and Life Safety Division determines that it is necessary to protect public health and welfare, it may direct that the above cited distances be increased; 5. All fires must be at least 50 feet from any structure; 6. No regularly scheduled public or private collection service for such trimmings is available at the adjacent street or public road; and 7. Permits for burning tree trimmings and/or garden trimmings shall be limited to two per site per year. B. Open burning is permitted for disposal of debris waste resulting from property maintenance, from the development or modification of roads and highways, parking areas, railroad tracks, pipelines, power and communication lines, buildings or building areas, sanitary landfills, or from any other designated local clearing operations which may be approved by Chesterfield Fire & EMS, Fire and Life Safety Division, provided the following conditions are met: 1. A written permit, valid for 90 days, must be obtained from the Chesterfield Fire & EMS, Fire and Life Safety Division. Application for permit shall include: Fee for permit, completed information form, site plan drawing of burn site, proof of liability insurance for party performing burn, and the name, address and telephone number of the owner and, if different, developer of the property on which the burn is conducted and of any other entity conducting or responsible for the burn. Application shall be submitted to the Fire and Life Safety Division at least 15 days before the desired burn; 2. A copy of the burn permit shall be maintained at the site of the burn, shall be available for review at all times during the burn, shall be displayed so as to be visible from a public roadway and shall be maintained in a manner that protects it from deterioration by weather; 3. The burning shall take place on the site from which the debris waste was generated. All reasonable effort shall be made to minimize the amount of material burned, with 3123:114461.1 21 the number and size of the debris piles approved by Chesterfield County Fire & EMS, Fire and Life Safety Division; 4. The material to be burned shall consist of brush, stumps and similar debris waste and shall not include demolition material; 5. The location of the burning shall be a minimum of 500 feet from any occupied building unless the occupants have given prior written permission, other than buildings located on the property on which the burning is conducted. If the Chesterfield County Fire & EMS, Fire and Life Safety Division determines that it is necessary to protect public health and welfare, it may direct that the above cited distances be increased; 6. The burning shall be conducted at the greatest distance practicable from highways and airfields; 7. The burning shall not be allowed to smolder beyond the minimum period of time necessary for the destruction of the materials; 8. The burning shall be conducted only when the prevailing winds are away from any city, town or built-up area; and 9. The permit holder must maintain liability insurance in the minimum amount of $1,000,000.00 general liability coverage at all times while burning is taking place. At the time of permit application, a certificate of insurance coverage shall be submitted to the fire marshal. C. Open burning is permitted for disposal of debris on the site of local landfills provided that the burning does not take place on land that has been filled and covered so as to present an underground fire hazard due to the presence of methane gas, provided that the following conditions are met: 1. A written permit, valid for 90 days, must be obtained from the Chesterfield Fire & EMS, Fire and Life Safety Division. Application for permit shall include: fee for permit, completed information form, site plan drawing of burn site, proof of liability insurance for party performing burn; 2. The burning shall take place on the premises of a local sanitary landfill which meets the provisions of the regulations of the Virginia Waste Management Board; 3. The material to be burned shall consist only of brush, tree trimmings, yard and garden trimmings, clean burning debris waste, or clean burning demolition waste; 4. All reasonable effort shall be made to minimize the amount of material that is burned; with the number and size of the debris piles approved by Chesterfield County Fire & EMS, Fire and Life Safety Division; 5. The location of the burning shall be a minimum of 500 feet from any occupied building unless the occupants have given prior written permission, other than buildings located on the property on which the burning is conducted. If the Chesterfield County Fire & EMS, Fire and Life Safety Division determines that it is necessary to protect public health and welfare, it may direct that the above cited distances be increased; 3123:114461.1 22;' i a 6. No materials may be burned in violation of the regulations of the Virginia Waste Management Board or the State Air Pollution Control Board. The exact site of the burning on a local landfill shall be established in coordination with the regional director and Chesterfield County Fire & EMS, Fire and Life Safety Division; no other site shall be used without the approval of these officials. Chesterfield County Fire & EMS, Fire and Life Safety Division shall be notified of the days during which the burning will occur; and 7. The permit holder must maintain liability insurance in the minimum amount of $1,000,000.00 general liability coverage at all times while burning is taking place. At the time of permit application, a certificate of insurance coverage shall be submitted to the fire marshal. D. Sections A through C above notwithstanding, no owner or other person shall cause or permit open burning or the use of a special incineration device during the months of May, June, July, August, or September. 307.2.3 Permits. Add subsection 307.2.3 as follows: A. When open burning of debris waste or open burning of debris on the site of a local landfill is to occur within Chesterfield County, the person responsible for the burning shall obtain a permit from Chesterfield County Fire & EMS, Fire and Life Safety Division prior to the burning. Such a permit may be granted only after confirmation by Chesterfield County Fire & EMS, Fire and Life Safety Division that the burning can and will comply with the provisions of this ordinance and any other conditions which are deemed necessary to ensure that the burning will not endanger the public health and welfare or to ensure compliance with any applicable provisions of the State Air Pollution Control Board's Regulations for the Control and Abatement of Air Pollution. The permit may be issued for each occasion of burning or for a specific period of time deemed appropriate by Chesterfield County Fire & EMS, Fire and Life Safety Division. B. Prior to the initial installation (or reinstallation, in cases of relocation) and operation of special incineration devices, the person responsible for the burning shall obtain a permit from Chesterfield County Fire & EMS, Fire and Life Safety Division, such permits to be granted only after confirmation by Chesterfield County Fire & EMS, Fire and Life Safety Division that the burning can and will comply with applicable provisions in Regulations for the Control and Abatement of Air Pollution and that any conditions are met which are deemed necessary by Chesterfield County Fire & EMS, Fire and Life Safety Division to ensure that the operation of the devices will not endanger the public health and welfare. Permits granted for the use of special incineration devices shall at a minimum contain the following conditions: 1. All reasonable effort shall be made to minimize the amount of material that is burned. Such efforts shall include, but are not limited to, the removal of pulpwood, sawlogs and firewood. 2. The material to be burned shall consist of brush, stumps and similar debris waste and shall not include demolition material. 3. The location of the burning shall be a minimum of 500 feet from any occupied building unless the occupants have given prior permission, other than buildings 3123:114461.1 23'- located on the property on which the burning is conducted; burning shall be conducted at the greatest distance practicable from highways and air fields. If the Chesterfield County Fire & EMS, Fire and Life Safety Division determines that it is necessary to protect public health and welfare, he may direct that the above cited distances be increased. 4. The burning shall be attended at all times and conducted to ensure the best possible combustion with a minimum of smoke being produced. Under no circumstances should the burning be allowed to smolder beyond the minimum period of time necessary for the destruction of the materials. 5. The burning shall be conducted only when the prevailing winds are away from any city, town or built-up area. 6. The use of special incineration devices shall be allowed only for the disposal of debris waste, clean burning construction waste, and clean burning demolition waste. 7. Permits issued under this subsection shall be limited to a specific period of time deemed appropriate by Chesterfield County Fire & EMS, Fire and Life Safety Division. 307.2.4 Endangering Other Property. Add subsection 307.2.4 as follows: No person shall kindle or authorize to be kindled or maintain any permitted fire in such a manner that it will endanger the property of another. 307.2.5 Revocation of Permits. Add subsection 307.2.5: A. If any permit holder violates any provision of this ordinance or if any permit holder makes a material misrepresentation on a permit application, The Fire Marshal may require the extinguishments of the fire and the burn permit shall be subject to revocation; B. Permits may be revoked or suspended when smoke, ash or other hazards create a public health or safety concern. 307.4 Fees. Delete and substitute section 307.4 as follows: 1. There shall be no fees for the permit required by Section 307.2.2(A). 2. Fees for permits required by section 307.2.2(B) and (C) and shall be $400.00. 307.5 Attendance. Delete the words "Open burning". 308.1.4 Add the following sentences to the end of the opening paragraph of section 308.1.4, prior to the Exceptions, as follows: The owner or manager of any occupancy in Use Group R shall notify their tenants in writing of this code requirement at the time the tenants initially occupy the apartment and annually thereafter. A copy of this written notification shall be available for review by the code official. 308.1.4 Delete exception 2. 311.5 Placards. Delete and substitute section 311.5 as follows: Any building or structure that is vacant or abandoned and is determined by the fire official to be unduly dangerous to firefighting operations due to structural or interior hazards shall be 3123:114461.1 24 +,,. _, marked as required by Sections 311.5.1 through 311.5.5 or marked as required by the fire official. 315. 315.7 Materials Storage Regulation. Add subsection 315.6 315.7 as follows: No person shall store any combustible packing cases, boxes, barrels or similar containers or rubber tires, baled cotton, rubber, cork or other similarly combustible materials of a gross volume of greater than 2,500 cubic feet (70 m-3-) in any structure or on any premises, except under conditions approved by the code official. 315. 315.8 Storage, Park or Repair. Add subsection 315.7 315.8 as follows: No person shall store, park or repair any vehicle, tool or equipment that has a fuel tank that contains a flammable or combustible liquid or liquefied petroleum gas as a source of fuel within or on any occupancy in Use Group R, or part thereof, unless such building or structure is built for the purpose of such storage, parking or repairing in accordance with all requirements of the Uniform Statewide Building Code and this code. The owner or manager of any occupancy in Use Group R shall notify their tenants in writing of this code requirement at the time the tenants initially occupy the apartment and annually thereafter. A copy of this written notification shall be available for review by the code official. This section shall not apply to detached one- and two-family dwellings unless such storage, parking or repairing is conducted as a business. Such businesses must then comply with all applicable provisions of the Uniform Statewide Building Code and the Chesterfield County Code. Chapter 5. Fire Service Features 502.1. General Definitions. Delete and substitute the following definition: Fire Lane. An area designated by clearly visible signs and/or markings in which parking shall be prohibited, whether on public or private property, to ensure ready access for and to fire fighting equipment and facilities. 503.8 Illegal Use. Add subsection 503.8 as follows: 1. No person shall park or leave an unattended vehicle in or otherwise obstruct with a vehicle any designated or marked fire lane. 2. No person shall place or locate any equipment, materials, or any other object in or otherwise obstruct any designated or marked fire lane. 3. The penalty for violation of section 503.8(1) shall be the same as outlined for other parking violations in the Chesterfield County Code. The penalty for violation of section 503.8(2) shall be the same as for all other violations of this chapter. Chapter 9 Fire Protection Systems °nom 901.5.1 Altering or Changing Supervisory Services. Add subsection ons 901.5.1 as follows: The code official shall be notified prior to any alterations to the supervisory service equipment or if the agent providing supervisory service changes for any required fire protection system. 3123:114461.1 25 Functional testing shall be conducted prior to the system being returned to service. The level of testing will be determined by the code official. All testing shall be conducted in the presence of the code official and appropriate documentation shall be provided to the code official to verify that the system is being supervised as designed and in accordance with the building code in effect at the time of installation. 901.6.1.1 Limited Area Sprinkler Systems. Add subsection 901.6.1.1 as follows: All limited area sprinkler systems shall be inspected annually and maintained according to NFPA 25 and in accordance with the following standards: The sprinkler control valve shall be permanently marked with a sign stating "Sprinkler Control Valve." Markings made with embossed plastic tape, pencil, ink, crayon, or similar materials shall not be considered permanent. The sign shall be secured with noncorrosive wire, chain, or other means. 2. Markings shall be provided in a conspicuous place at the sprinkler control valve and shall state: "Notify the Fire Department (748-1251) before closing valve." Valves connecting the limited area sprinkler system to the domestic water supply shall be locked open in an approved manner. 901.6.3 Reporting Results of Periodic Tests. Add subsection 901.6.3 as follows: The individual or company performing any test or inspection required under this article shall provide the code official with a complete written record of the test or inspection within 15 days after it is conducted. Such written record shall note plainly which standard, as referenced by this code, was used for the test or inspection. 901.12 Permits Required. All modifications, additions, or repair work beyond the scope of routine maintenance and inspections require permits issued by the Building Official in accordance with the Uniform Statewide Building Code. 904.11 904.12. 904.12.1.1 Manual Operations. Add subsection 904..1 904.12.1.1 as follows: Instructions for manually operating the fire suppression system for the commercial kitchen exhaust system shall be posted conspicuously in the kitchen and shall be reviewed periodically with employees by the management. 904.11 904.12.6.4 Ventilation System. Add subsection 904.'4 904.12.6.4 as follows: The ventilation system in connection with hoods shall be operated at the required rate of air movement, and classified grease filters shall be in place when equipment under a kitchen grease hood is used. Cooking appliances, which require a commercial kitchen exhaust hood system, shall not be operated while the fire suppression system or kitchen exhaust system is non -operational or otherwise impaired. 907.9 Nuisance Alarm Activations. Add section 907.9 as follows: The owner and/or the occupant of any structure served by a fire protection system which has activated on two or more occasions when no fire, unsafe condition or other hazard has 3123:114461.1 260.." :;;2 t;>- ,•_� occurred, shall repair the system or correct conditions which are causing the system to activate. Chapter 10. Means of Egress 4030.1.0 1031. 10 Marking Means of Egress. Add subsection 1030.10 1031.10 as follows: The code official may require the means of egress through storage areas to be marked, and the owner or his agent shall be responsible for marking and maintaining such aisles as required. Chapter 50. Hazardous Materials - General Provisions 5002.1 Definitions. Delete and substitute the following definition: Hazardous Materials. Those chemicals or substances which are physical hazards or health hazards as defined and classified in this Chapter, whether the materials are in usable or waste condition, including flammable and combustible liquids. Chapter 56. Explosives and Fireworks 5601.1.3.1 Fireworks Prohibited. Add subsection 5601.1.3.1 as follows: Permissible fireworks, as defined in the Statewide Fire Prevention Code, shall not be possessed, stored, sold, used or handled in Chesterfield County. 5601.2.2.1 Violations. Add subsection 5601.2.2.1 as follows: No person shall store, possess, offer for sale, expose for sale, sell at retail or use or explode any fireworks or pyrotechnic special effect materials, except as provided in the rules and regulations issued by the code official for the granting of permits for supervised displays of fireworks or pyrotechnic special effect materials. 5608.1 General. Add the following text to 5608.1: A permit shall be required for the display of fireworks and pyrotechnic special effect materials. 5608.2 Permit Application. Add the following text to 5608.2: Application for permits shall be made in writing at least 60 15 days in advance of the date of the display or discharge of fireworks or pyrotechnic special effect materials. The sale, possession, discharge and distribution of fireworks or pyrotechnic special effect materials for display shall be lawful only under the terms and conditions, and for the purpose set forth in the permit. A permit shall not be transferable, and shall not extend beyond the dates set forth in the permit. Chapter 57. Flammable and Combustible Liquids 5704.1.1 Prohibited Storage. Add subsection 5704.1.1 as follows: 3123:114461.1 27 The storage of flammable and combustible liquid shall be prohibited in occupancies of Use Group A, R-1, R-2, and in rental storage facilities. 5706.5.1.6 Fire Protection. Delete and substitute 5706.5.1.6 as follows: Whenever tank vehicles are automatically loaded with flammable liquids at bulk storage terminals without an employee in attendance, the loading rack area shall be protected by a completely automatic fire suppression system approved by the code official. The system shall be designed to provide fire protection to both the loading rack and tank vehicles and shall be supervised by an accredited central station facility. Chapter 61. Liquefied Petroleum Gases 6101.4 Emergency Services. Add subsection 6101.4 as follows: Anyone who supplies liquefied petroleum gas service shall have a qualified maintenance person available at all times to assist fire department personnel with emergency incidents involving the service. 6109.13 Delete and substitute section 6109.13 as follows: Protection of Containers. Containers shall be placed in a suitable enclosure or otherwise protected against tampering. The enclosure shall be secured to the sidewalk, concrete pad, or building to avoid tipping or movement of the enclosure. The servicing company's name and 24-hour phone number and "NO SMOKING" signs shall be provided and maintained on the enclosure. Vehicular protection shall be provided as required by the fire official. APPENDICES The following appendices of the International Fire Code, 241-2 2015 Edition shall be an enforceable part of this Code: Appendix B Fire -flow Requirements for Buildings Appendix C — Fire Hydrant Locations and Distribution Appendix D — Fire Apparatus Access Roads Exception: Section D106 Multiple -Family Residential Developments and Section D107 One - or Two -Family Residential Developments shall not be included in this code. Sec. 10-4. - Same—Modifications. The chief of the fire and EMS department or the "fire official" shall have the authority to modify any of the provisions of the Virginia Statewide Fire Prevention Code, as herein amended, upon application in writing by an owner or lessee, or his duly authorized agent, if the chief or fire official finds there are practical difficulties in carrying out the strict letter of the code. The chief or fire official shall make no modifications unless the spirit of the code is observed, public safety is secured, and substantial justice is done. The particulars of such modification when granted or allowed and the decision of the chief of the fire and EMS department or fire official thereon shall be entered upon the records of the department and a signed copy shall be furnished to the applicant. 3123:114461.1 28� sq�, Sec. 10-5. - Same—Board of appeals. Any person aggrieved by any decision or interpretation of the code official may appeal within 14 days of notice of such decision to the local board of building code appeals which is hereby also appointed as the board of fire prevention code appeals. The board shall function in conformity with Section 112 of the Virginia Statewide Fire Prevention Code. Sec. 10-6. - Same—Penalties. (a) Any person who violates any of the provisions of this code or the Virginia Statewide Fire Prevention Code, as herein amended, or who fails to comply with any order made thereunder shall for each violation and act of noncompliance be guilty of a Class 1 Misdemeanor, punishable by a fine of not more than $2,500.00 or by imprisonment for not more than 12 months or by both. The imposition of one penalty for any single violation shall not excuse the violation or permit it to continue and each day that such violation continues shall constitute a separate offense. (b) In addition to the penalties specified in subsection (a), the chief of the fire and EMS department or his duly authorized representative may invoke any other lawful procedure to prevent or abate any violation of this chapter. IMIXG] ARTICLE II. SMOKE DETECTORS IN CERTAIN BUILDINGS Sec. 10-21. Required. Pursuant to the authority set forth in Code of Virginia, § 15.2-922, smoke des alarms shall be installed in (i) buildings containing one or more dwelling units which are rented or leased; (ii) hotel or motel rooms and (iii) rooming houses used to provide overnight sleeping accommodations. Sec. 10-22. Definitions. For purposes of this article, the following words shall be defined as follows: (a) Dwelling unit means a single unit providing complete independent living facilities for one or more persons, including permanent provisions for living, sleeping, eating, cooking and sanitation. (b) Owner means anyone vested with legal title to the property; or beneficial ownership and a right to present use and enjoyment of the premises, including a mortgagee in possession. (c) Smoke de-tee-ters alarm means mechanical devices powered by batteries or alternating current capable of sounding an audible alarm upon sensing visible or invisible products of combustion, and meeting the specifications set forth by Underwriters' Laboratories for single -station smoke ` eteetor-s alarms. (d) Tenant means a person who rents or leases a dwelling unit. 16XI 3123:114461.1 29.,�, See. 10-31. Installation requirements. (a) Any person who installs a smoke deteeter alarm powered by alternating current must obtain a permit as required by the Virginia Uniform Statewide Building Code; however, no fee will be charged for the permit. (b) Smoke des alarms shall be installed in conformance with the Virginia Uniform Statewide Building Code. The fire and EMS department shall approve the specific locations of the placement of smoke des alarms on walls or ceilings. Sec. 10-32. Responsibilities for testing and maintenance. (a) The agent or owner of the hotel or motel shall maintain all smoke deteeter-s alarms in good working order at all times and shall test each smoke debtor alarm each day at the time the rooms are cleaned. (b) The owner or agent of the owner of any building containing a dwelling unit which is rented or leased shall furnish the tenant at the beginning of each tenancy and at least annually thereafter, with a certificate that all required smoke deteetor-s alarms are present, have been inspected, and are in good working order. (c) The tenant shall be responsible for interim testing, repair, and maintenance of smoke deters alarms installed in his rented or leased unit and for providing written notice to the owner that such smoke deteeter alarm is in need of service, repair, or replacement. Sueh sen40e�e� smoke deteeter is ,,..alfa etior;,,.g The owner or agent of the building shall be responsible for maintaining smoke deteeter-s alarms located in hallways, stairwells, and other public or common areas. (d) The owner or agent of the owner of any building containing one or more dwelling units which are rented or leased shall provide written notification to the tenant of the responsibilities and duties imposed by subsection (c) of this section. (e) The owner or agent of any building containing one or more dwelling units which are rented or leased, or of any hotel or motel, shall provide the county with written certification annually that all required smoke as=s alarms are present, have been inspected as required by this section, and are in good working order. See. 10-33. Enforcement and penalties. The chief of the fire and EMS department and his duly authorized representatives are authorized to administer and enforce the requirements of this article. Failure to comply with the requirements for the installation and maintenance of smoke deteetor-s alarms shall constitute a violation of this chapter and shall be a Class 1 misdemeanor, punishable by a fine of not more than $2,500.00 or by imprisonment of not more than 12 months, or by both such fine and imprisonment. The imposition of one penalty for any single violation shall not excuse the violation or permit it to continue and each day that such violation continues shall constitute a separate offense. 3123:114461.1 000 Chapter 13 MOTOR VEHICLES AND TRAFFIC 30 ARTICLE V. REIMBURSEMENT OF EXPENSES ••• Sec. 13-71. Reimbursement of expenses incurred in responding to DUI and other traffic accidents or incidents. (a) A person convicted of violating any of the following provisions shall at the time of sentencing or in a separate civil action be liable for restitution of reasonable expenses incurred by the county or by any volunteer fire or rescue squad, or any combination thereof, when providing an appropriate emergency response to any accident or incident related to such violation or when issuing any related arrest warrant or summons. Personal liability under this section for reasonable expenses of an appropriate emergency response shall not exceed $1,000.00 in the aggregate for a particular accident, arrest or incident occurring in the county: (1) The provisions of Code of Virginia, § 18.2-51.4, 18.2-266 or 29.1-738, as amended, or a similar county ordinance, when such operation of a motor vehicle, engine, train or watercraft while so impaired is the proximate cause of the accident or incident; (2) The provisions of Code of Virginia, tit. 46.2, ch. 8, art. 7 (§ 46.2-852 et seq.), as amended, relating to reckless driving, when such reckless driving is the proximate cause of the accident or incident; and (3) The provisions of Code of Virginia, § 46.2-894, as amended, relating to improperly leaving the scene of an accident. (b) In determining "reasonable expenses," the county may bill a flat fee of $350.00 or a minute - by -minute accounting of the actual costs incurred. As used in this section "appropriate emergency response" includes all costs of providing law-enforcement, firefighting, rescue, and emergency medical services. The court may order as restitution the reasonable expenses incurred by the county for firefighting, rescue and emergency medical services. (c) The police department shall compile a report of the reasonable expenses of the appropriate emergency response for each accident, arrest warrant, summons or incident and forward that information to the county attorney's office or the accounting department for appropriate proceedings. The fire and EMS department shall have the same reporting requirements except for accidents, arrest warrants, summonses or incidents for which restitution is sought in the underlying criminal case. 3123:114461.1 Chapter 15 REGULATED OCCUPATIONS AND SERVICES 000 31 ARTICLE II. EMERGENCY MEDICAL SERVICE VEHICLES Sec. 15-23. Same—Revocation. (a) Permits issued pursuant to this article may be revoked or suspended for a term, as hereinafter provided, by the board or the county administrator for: (i) failure to comply with this article; (ii) failure to comply with any state statutes or regulations; or (iii) failure to comply with rules and regulations established by the fire and EMS department. (b) If a permit is revoked or suspended for a term, the county administrator shall notify the permittee in writing of such decision, the reasons for the revocation, and the permittee's right to request a hearing. To receive a hearing, the permittee must make a written request for a hearing which must be received by the county administrator within ten days of the revocation notice. If a hearing request is not received within ten days of the revocation notice, the suspension or revocation shall be final. If a hearing is properly requested, it shall be held within ten days from receipt of the hearing request. The hearing shall be presided over by the county administrator or his designee. The appealing permittee shall have the right to present evidence and argument or to have counsel do so. Within a reasonable time after the hearing, the county administrator shall render his decision, which shall be final. The permittee must discontinue operation of its business when the decision to revoke its permit is final. (c) When the protection of public health, safety or welfare requires such action, the county administrator or his designee may direct immediate suspension or revocation of a permit by so stating in the revocation notice to the permittee. When action is taken pursuant to this paragraph, the permittee must immediately discontinue the activities granted by the permit and this article, but shall have the right to a hearing as stated in subparagraph (b). N.• Sec. 15-25. - Rules and regulations. The fire and EMS department may establish other rules or regulations relating to the operation of emergency medical service vehicles. Such rules or regulations shall not be inconsistent with state statutes or regulations. Sec. 15-26. - Applicability of article to fire, etc., departments. The provisions of this article shall not apply to fire and EMS, police or sheriff departments. ARTICLE IV. COMMUNITY ANTENNA TELEVISION SYSTEMS DIVISION 4. SYSTEMS OPERATION Sec. 15-69. - Conditions of street occupancy. (a) The county grants to the grantee the right to use all public ways owned by the county for the purpose of installing cable television structures, lines, equipment and facilities, so long as 3123:114461.1 32 such use is consistent with the legal rights owned by the county and the requirements of this article. Prior to installing any such structures, lines, equipment and facilities the grantee shall notify the county department of utilities of its plans. The department of utilities may require modifications to the plans which will protect existing utilities. (b) The grantee shall use existing poles, conduits and other facilities whenever possible, and all transmission and distribution structures, lines and equipment erected by the grantee within the county shall be located to cause minimum interference with the use of streets, and to cause minimum interference with property owners who adjoin such streets. (c) Whenever the county requires the relocation or reinstallation of any property of the grantee in any public way within the county, the grantee shall, upon notice of such requirement and as soon as reasonably possible, remove and relocate or reinstall such property as may be reasonably necessary to meet the requirements of the county. Such relocation, removal or reinstallation by the grantee shall be performed within a reasonable period of time and at the sole cost of the grantee. (d) Whenever the grantee refuses to allow the county or a public utility serving the county to use the poles or other wire -holding structures of the grantee, the board may require the grantee to permit such use for reasonable consideration if the board determines that the use would enhance public convenience and would not unduly interfere with the grantee's operations. (e) Wherever all electrical and telephone utility wiring is located underground, either at the time of initial construction or subsequently, the grantee's cable shall also be located underground, at the grantee's own expense. (f) The grantee shall, at its own expense and in a manner approved by the county, restore to county standards and specifications any damage or disturbance caused to the public way as a result of its operations or of construction on its behalf. The grantee shall guarantee and maintain such restoration for a period of one year against defective materials or workmanship. If the public way is not restored to the county's reasonable satisfaction, the county shall have the right to have such work performed and charge all reasonable costs to the grantee. (g) In case of fire or other disaster, when it becomes necessary in the judgment of the chief of the fire and EMS department or the chief of the police department to remove or damage any of the grantee's facilities, no charge shall be made by the grantee against the county for restoration and repair. (h) The grantee shall have the authority to trim trees on public property at its own expense when necessary to protect its wires and facilities, subject to the supervision and direction of the county. The grantee shall obtain the written consent of the county before trimming any trees within rights-of-way. (2) That this ordinance shall become effective immediately upon adoption. 3123:114461.1 33�' �c,, �kichmoub gimes-13110patch Advertising Affidavit 300 E. Franklin Street Richmond, Virginia 23219 (804)649-6208 COUNTY OF CHESTERFIELD BOARD OF SUPERVISORS P.O. BOX 40 9901 LORI RD. CHESTERFIELD, VA 23832 Account Number 3005440 Date June 19, 2019 Date Category_ _ _ Description Ad -Size Total Cost 06/19/2019 Meetings and Events TAKE NOTICE Take notice that the Board of Supervisors of Ch 2 x 27 L 265.20 TAKE NOTICE Take notice that the Board of Supervisors of Chesterfield County, Vir- the adjourned meeting an sne 26 2019 at 6 trCountyublc Meetingoom at the Wednesday Gin sation Building, 10001 Iron Bridge Road, Chesterfield, Virginia, will hold a pub- lic hearing where persons may appear and present their views concern. irg: An ordinance to amend the Code of tie County of Chesterfield, 1997, as amended, by amending and re-enacting Sections 5.73,IM, 10.2, IM, 10.4.1K 10.21,10.22,10.31,1032,10-33,13.71,15.23,15.25, 15.26 and 15.69 related to fire code amendments to conform the county ordinance with revisions to the Virginia Statewide Fire Prevenfion Code (VSFPC).The changes are administrative, not substantive, in nature. A copy of the full text of the ordinance is on file in the Office of the Clerk to the Board of Supervisors and the County Administrator's Office, Room 504, 9901 Lori Road, Chesterfield County, Virginia and may be ex• amined by all interested persons between the hours of 830 aaL to 5:00 p.m., Monday through Fndap. If further information k desired, please contact Assistant Chief Keith Chambers, Fire Marshal, at 16&7439. N, tween the hours of 830 a.m. to 5:00 p.m. Monda9 through Friday. The hearing is held at a pub0c facility designed to be accessible to per- sons with disabilities. Any persons with questions on the accessibility of the fall's or the need for reasonable accommodations should con- tactJan ce Ilkley, Clerk to the Board, at 748d20D. Persons needing in, terpreter services for the deaf must notify the Clerk to the Board no lat- er thanlune21,2019. Publisher of the Richmond Times -Dispatch This is to certify that the attached TAKE NOTICE Take notice t was published by the Richmond Times -Dispatch, Inc. in the City of Richmond, State of Virginia, on the following dates: 06/12,06119/2019 The First insertion being given ... 06/12/2019 Newspaper reference: 0000950741 Sworn to and subscribed before me this Wednesday, June 19, 2019 Notary Public Billing Ret e nitative Kimberly B. Hauls NOTARY PUBLIC Commonwealth of Virglnla State of Virginia Notary Registration Number 356753 City of Richmond Commission Expires January 31, 2021 My Commission expires THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU �hRCSt'11N CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: June 26,2019 Item Number: 17.13. Subiect: Public Hearing to Consider Proposed Code Amendment Relative to Residential Fences and Walls (19PJ0116) County Administrator's Comments: County Administrator: Board Action Requested: Following a public hearing adopt the attached amendment. Summary of Information: Following a public hearing on April 16, 2019 the Planning Commission by unanimous vote forwarded a recommendation of approval. The intent of this amendment is to address certain items related to fencing and retaining walls in residential districts. Among the provisions is a change under which the height of fences in corner side yards may be increased, a change which addresses permitted fence materials and the establishment of requirements related to recreational fencing and retaining walls. The zoning ordinance limits corner side yard fence heights to 4 feet. This height limitation has been considered a burden for some lot owners who appreciate the safety and privacy afforded by taller fences. The Board of Zoning Appeals has heard several such cases in the past year and requests that the Board of Supervisors consider changing the requirement. Staff has proposed permitting height increases along the corner side yard for lots subject to certain restrictions. The intent is to prevent sight obstruction for pedestrians and vehicles along roads, and to keep with current ordinance requirements for lot areas visible from roads. These standards protect neighborhoods by ensuring where larger fences are provided they maintain a good separation from the street and are well maintained in appearance. Preparer: Andrew G. Gillies Title: Director of Planning Attachments: ■ Yes No # ?� z CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Summary of Information: (Continued) Page 2 of 2 In addition, staff proposes that for all fences, that materials used are those intended and marketed as fencing materials. Often materials such as debris, plastic sheeting, pallets or other items have been utilized. Such materials affect neighborhood viability and welfare for neighboring properties. Recreational fencing is an item previously not addressed in the ordinance. Staff has treated previously such fencing the same as fencing along property lines. Recent cases before the Board of Zoning Appeals have demonstrated that previous standards relating to fencing in general were not appropriate to address the unique function of fencing used to enclose recreational uses. By the nature and use of such fencing, different height, material and setbacks than that of traditional fencing are necessitated and have been addressed in this proposal. Like recreational fencing, retaining walls for residential properties have been long treated the same as other fences and wall under the zoning ordinance. By contrast, the ordinance has long regulated retaining walls in nonresidential environments. Planning department interpretation in the past provided that for safety and maintenance such walls must be contained within a single lot, easement or within a recorded open space. This proposal codifies standards for residential retaining walls establishing among other things height determinations, maintenance provisions and locational requirements. In addition, there is proposed the ability for the director of planning to permit height exceptions for certain walls where impacts upon adjacent properties are mitigated. 3 qt' y : 3s AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND REENACTING SECTIONS 19.1-301 OF THE ZONING ORDINANCE RELATING TO RESIDENTIAL FENCES AND WALLS BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Section 19.1-301 ofthe Code ofthe County of Chesterfield, 1997, as amended,, is amended and re-enacted, to read as follows: Chapter 19.1 000 ZONING 000 A. Wall and Fence Materials. Except where otherwise specified, fences or walls shall be constructed of materials designed and marketed as materials for such use. No fence or wall shall be constructed of razor or barbed wire, debris, funk, plywood, rolled or sheet plastic, waste materials or similar materials. B. Maintenance. All fences, walls and, where required, landscaping visible from roads shall be maintained in o�pair. a healthy condition for landscaping and in compliance with required conditions. A C. Fences and Walls Height. Except where otherwise specified T~ R, n mu n MF .,na -M-H DisAriets „miess e4he.. 4se spee:f:oa a fence orwa111to include posts or supporting structures shall not exceed the following height limitations: 1. Front and eef.er- nide yards: 4 feet; and 2. Rear and side yards: 7 feet. L 3. Corner side yard: a. 4 feet, or b. 7 feet, provided the fence or wall meets the required corner side vard setback for a principal structure, does not extend towards the front of the dwelling beyond the rear facade and incorporates a minimum of two (2) design elements listed herein. Such elements shall be continued for entire length of fence or wall facing a road: • Decorative fencing such as rot resistant wood, vinyl, wrought iron, or other decorative metal fencing materials. • Fencing has decorative features such as shadow box, scallops or other design as approved by director of planning. • Wall is constructed of, or fence incorporates, quality materials such as brick, stone, masonry materials or durable products intended to have appearance of such materials, Side of the fence or wall facing a road and adjacent properties has a decorative appearance or does not have support structures or framing, or Supplemental landscaping. Along exterior of fence adjacent to road, minimum of 1 medium shrub every 5 feet and 1 tree every 30 feet. Plantings and materials shall comply with Sec. 19.1-250. D. Fencing for Recreational Uses. 1. Residential Lots. For residential lots having a private recreational use such as tennis, basketball, or similar sports, netting, made of nylon mesh or similar material, may be permitted up to a height of 10 feet adjacent to the use. Netting and support structures shall meet the accessory structure setback for the district. 2. NeiLyhborhood Recreational Facilities. For neighborhood recreational facilities located on open space, tennis courts, basketball courts or similar uses may have non- opaque fencing up to 10 feet in height directly adjacent to such courts. Such fencing shall consist of vinyl coated chain link or similar quality low maintenance material. Fencing shall comely with setback requirements for the use enclosed. E. Retaining Walls. 1. Appearance, Height, Setbacks and Landscaping. Retaining walls shall meet the following requirements: a. Appearance. Retaining walls shall be compatible with the principal building on the lot, or if the use is in open space where there is not a building on the lot, then the walls should be compatible with the principal structure or common materials within the principal buildings within the development. Compatibility shall be accomplished with use of integrated color block, other material similar in gppearance to that of the principal structure, or an earth tone color acceptable to the director of planning. b. Height. Except as provided herein, retaining walls shall comply with the height requirements of 19.1-301.A. In a rear yard, where the director of planning determines that the visibility or impact of such wall on adiacent properties will be minimized due to location, orientation, or other factors, the height of a retaining wall may be permitted to exceed the permitted height, but in no case shall exceed 10 feet. Where permitted to exceed the required height, such wall shall meet the aoplicable yard setback for a principal structure. r c. Multiple walls. For the purpose of determining height, where multiple retaining walls are built within a yard, walls that serve to change the topography of the lot within such yard shall be considered one wall where such walls are not separated by a distance of 10 feet. d. Landscaping for Walls Seven Feet or Greater in Height. If the wall is 7 feet or greater in height and is facing an adjacent property or road, plantings including a variety of evergreen trees and shrubs shall be planted along the base of the wall to break up the visual impact. Landscaping shall be located in a landscaped area a minimum of 10 feet in width that is free from easements, overhead or underground utilities, or other encumbrances that might prevent the installation of required landscaping. A landscape plan shall accompany application for such walls and be subiect to approval by the director of planning. 2. Retaining Wall Integral Elements within Property Bounds. Except as specified herein, retaining walls, to include support structures and materials that are integral to the wall such as geotextiles or similar materials, shall be located within the bounds of a single lot, or recorded open space where applicable, and be the maintenance responsibility of the owner unless an easement is established for maintenance by an entity, other than the lot owner, such as a homeowner's association. Where retaining walls cross lot lines, such walls shall be located within an easement dedicated to the property homeowners' association, and be of sufficient width to encompass wall, support structures and materials. The easement shall provide for wall maintenance. If within an easement it shall be identified on the record plat as well as site or construction plans for such development. Where retaining wall is maintained by entity other than the lot owner, notice shall be provided to the lot owner by the entity providing such maintenance of actions such as digging or excavating that may affect wall structural integrity. 3. Safety Measures. For retaining walls having a height of 4 feet or greater, a non-opaque 3 to 4 foot in height fence, shall be installed on the upper side of the wall. If visible from road or adjacent property, the fence shall have a decorative design. Safety measures shall be incorporated between the fence and parking areas to create a physical impediment to a vehicle reaching the edge of the wall. W.F. Visual Obstructions. 1. Corner Lot. Structures or plantings which might obstruct vision between a height of 2�feet and a height of 8 feet above the established curb grade shall not be permitted within -19-30 feet in either direction from the corner. 2. Intersections of Drive with Road. At the intersection of a drive with a road, structures or plantings shall not be permitted which might obstruct visibility between a height of 23 -feet and 8 feet above the elevation of a driveway that is perpendicular, and adjacent to, the structure or planting within the visibility triangle. The visibility triangle is determined by measuring in two directions from the intersection of the road and the drive: 10 feet landward from the road and 10 feet parallel to the road, and then connecting the 2 points with a straight line. VISIBILITY TRIANGLE Conned A & B e T d 3 A l0 `O Measure 10 feet from 'L corner A AP Road �--� Measure 10 feet from corner Measure 230 feet from corner Road -B a Measure 230 feet from o VISIBILITY TRIANGLE d corner s r Conned A & B � dA l0 O (2) That this ordinance shall become effective immediately upon adoption. 1928:114452.1 Advertising Affidavit 300 E. Franklin Street Richmond, Virginia 23219 (804)649-6208 COUNTY OF CHESTERFIELD BOARD OF SUPERVISORS P.O. BOX 40 9901 LORI RD. CHESTERFIELD, VA 23832 Account Number 3005440 Date June 19, 2019 Date Category Description --Ad Size Total Cost 06/19/2019 Meetings and Events TAKE NOTICE Take notice that the Board of Supervisors of Ch 2 x 51 L 481.20 TAKE NOTICE Take notice that the Board of Supervisors of Chesterfield County, Vir- gima, at aregularly scheduled meeting on lune 26, 2019, at 6 pm. in the County Public Meeting Room at the Chesterfield Administration Build - 10001 Iron Bridge Road, Chesterfield, Virginia will hold a public hearing where persons affected may appear and present views to can - Publisher of the Richmond Times -Dispatch mngacsmas.imsoruimewoma,amongomermags,pronae 3tfences and walls inside yard beamaximum of 7feet in height This is to certify that the attached TAKE NOTICE Take notice t was acornersideyardhavema>amumheightoi4feetor7feetif published by the Richmond Times -Dispatch, Inc. in the City of feting required conditions; be constmcted of materials designed dmarkEtedasmaterials for fences orwalls,not beanstructedof Richmond, State of Virginia, on the following dates: ohibited materials, and I visible from road be maintained in Qood pair. Further, the ordinance would provide that fencing associated th recreational use on a private lot be madWan Ion mesh or 06/12, 06/19/2019 nilar material. meetaceessory setback of district and have The First insertion being given ... 06/12/2019 Sec1913iI.A.bemet;inrearyardheightmaymcreaseto10feet Newspaper reference: 0000949356 with director of planning approval; if less than 10 feet apartwalls be considered one wall for heigght calculation; landscaping be provided forwallsover 7feet inheight; nonopaque fence be installed on wall upper side where wall exceeds 4feet inheightwall, includingany supporting structure or materials, must be located within lot bounds in homeowners Sworn to and subscribed before me this Wednesday, June 19, 2019 unless easement to association (HOA); and meet certain standards regarding maintenance and notice if located in open space or m HOAeasements, fie ordinance wouldiorcomer lotr and driveways imerseding with road amend visibility standards toprovide that height of sbuchrres or plantings which may, obstructvision between height oft feet reducedfrom 25 feet and 8feetnot ne'li and in t r 6e y of th of i l text o thecpio poseincrease mance is odistancefile comer lot from 20 feet to 30 feet. A copy of the lull tett of the proposed ordinance is on fde in the Office of the Clerk to the Board of Supervisors and the County Administrator's Office, Room 504, 9901 Lori Road, Chesterfield, Virginia and may be ex- amined by all interested persons between the hours of X30 am. and further information is desired, Notary Public Billing Reesentative 5:00 pm Monday through Friday. If please contact Mr. Ray Cask Zoning Administrator, at 748.1071. The hearing is held at a public facility designed to be accessible to per- Kimberly B. Hartis saris with disabilities. Any person with questions on the accessibility of NOTARY PUBLIC the facility or reed for reasonable accommodations should contact Jan- ice Blaklep, Clerk to the Board, at 74&1200. Persons needing interpreter deaf Board later ban Fri Notary Reg' rstwealt Number 356753 services forthemust not'dytheClerk tothe no day, June 21,2019, State of Virginia 311, 2021 Commission Expires January City of Richmond My Commission expires THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU �°�a� CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 3 z AGENDA L yi:19 Meeting Date: June 26, 2019 Item Number: 17.C. Subject: Hold a Public Hearing to Consider the FY2021 and FY2022 Transportation Alternatives Projects County Administrator's Comments: County Administrator: Board Action Requested: The Board is requested to hold a public hearing to consider the FY2021 and FY2022 Transportation Alternatives Projects (TAP), adopt a resolution of support for the projects, upon approval by VDOT, appropriate up to $1,125,000 in anticipated VDOT reimbursement, and transfer up to $225,000 in county appropriations for local match funds. Summary of Information: Transportation Alternatives (TA) funding is intended for smaller -scale, non-traditional transportation projects. Projects eligible for TA funding include: • On -road and off-road pedestrian and bicycle facilities • Safe routes for non -drivers (children, older adults and individuals with disabilities) to access daily needs • Conversion of abandoned railway corridors to bike and/or pedestrian trails • Construction of turnouts, overlooks and viewing areas • Historic preservation and rehabilitation of historic transportation facilities (Continued on next page) Preparer: Jesse W. Smith Title: Director of Transportation Preparer: Meghan Coates Title: Director of Budget and Management Attachments: E Yes No x� CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 3 AGENDA Summary of Information: (Continued) • Inventory/control/removal of outdoor advertising • Vegetation management to improve safety, prevent against invasive species and provide erosion control • Archaeological activities relating to impacts from implementation of a transportation project • Environmental mitigation to address storm water management, water pollution prevention due to road construction or runoff • Wildlife mortality mitigation VDOT accepts applications for TA funding on a biennial basis. For FY2021 and FY2022 TA funds, pre -applications are due July 1, 2019 and final applications are due October 1, 2019. TA projects are financed with 80 percent VDOT funds and a minimum 20 percent local match. The local match is usually provided from county funds, other sources, and/or from in-kind contributions. VDOT staff will review project applications for eligibility and the Commonwealth Transportation Board and Transportation Planning Organization (TPO) will select projects for funding. In the past, the selection of projects was rotated based on magisterial district (Clover Hill, Midlothian, Bermuda, Matoaca, Dale). Staff recommends discontinuing this process and selecting improvements that support regional transportation goals, a criterion supported by the TPO. Staff recommends the following qualifying projects be submitted for consideration: • Courthouse Road (Courts Complex Road to Route 10) Trail project, estimated at $550,000: This project would continue the effort to provide a pedestrian and bike facility along Courthouse Road as recommended in the County's Bikeways and Trail Plan. Ultimately, this facility will connect to Pocahontas State Park. • Route 1 (Gettings Lane to Dwight Avenue) Sidewalk and Bike Improvements, estimated at $575,000: This project is consistent with recommendations in the Northern Jefferson Davis Special Area Plan and will support on-going efforts to improve mobility options in the corridor. If selected and approved, these projects will require a local match of $110,000 and $115,000, respectively. Staff will provide the Board with a subsequent item recommending a source of funding for the local match if the projects are approved. CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 3 of 3 AGENDA Recommendation: Staff recommends the Board take the following actions: Adopt the attached resolution requesting VDOT approval and guaranteeing the local match for the Courthouse Road (Courts Complex Road to Route 10) Trail project, and the Route 1 (Gettings Lane to Dwight Avenue) Sidewalk and Bike Improvements. WHEREAS, it is necessary that the local governing body request, by resolution, approval of a proposed transportation alternatives project. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Chesterfield County requests the Commonwealth Transportation Board provide funding for the Courthouse Road (Courts Complex Road to Route 10) Trail project and the Route 1 (Gettings Lane to Dwight Avenue) Sidewalk and Bike Improvements. AND, BE IT FURTHER RESOLVED that the Board hereby agrees to pay 20 percent of the total estimated cost of $225,000 for construction of the Clover Hill Area School Pedestrian Improvements project, and 20 percent of the total estimated cost of $1,125,000 for construction of the Bon Air Pedestrian Improvements project. Ricbwonb gimes-Movatcb Advertising Affidavit 300 E. Franklin Street Richmond, Virginia 23219 (804)649-6208 COUNTY OF CHESTERFIELD BOARD OF SUPERVISORS P.O. BOX 40 9901 LORI RD. CHESTERFIELD, VA 23832 Account Number 3005440 Date June 19, 2019 Date - -Category -- Description — Ad Size Total Cost 06/28/2019 Meetings and Events CHESTERFIELD COUNTY PROPOSED FY2021 AND FY2022 2 x 45 L 222.90 CNESWELD COUNTY PROPOSED FY2021 AND FY2022 TRANSPORTATION ALTEMATIAS PROJECTS Take notice that the Courtly Administrator has recommended the FY2021 and FY2022 Transportation Alternatives Projects to the Board of Supervisors. The Board of Supervisors will hold a public hearmg at its regular meeting on lune 26 2019, at 6 pm. m the County Public Meeting Roam at the Chesterfield Government Complex, at 10001 Iron Bridge Road, Chesterfield, Yrrgginia, to consider the projects The county in• tends to apply for funds allocated by the Commonwealth Transporta- tion Board and Richmond Area Metropolitan Planning Organ¢ation for the Program Projects eligible for funding through the Transportation Alternatives Program include: On -road and off-road pedestrian and bicycle facilities Safe routes for nondrivers (children, older adults and individuals with disabifities)to access daily needs Conversion of abandoned raihvay corddors to bike and/or pedestrian trails Constriction of tumours, overlooks and viewing areas Historic preservation and rehabilitation of historic transportation facilities Inventory/control/removal of outdoor advertising Vegetation management to improve safety, prevent against invasive species and provide erosion control Archaeological activities relating to impacts from implementation of atransportation project Environmental mitigation to addressstonnvzter management, water pollution prevention due to road construction or runoff Wildlife mortality mitigation Citizens who would like to comment on the county's proposed Trans• portation Alternatives Projects are encouraged to send their comments in writingg to the Transportation Department, Chesterfield County, P.O. Box4ll,Chesterfield,VA 23832, Attn: Jesse Smith. Information regarding the proposed Transportation Alternatives Proj- ects is available in the Transpportation Department, 3rd Floor of the Commurdty Development Building 9800 Government Center Parkway, Chesterfield, VA 23832 and maybe examined by all interested persons between the hours of 8:30 am. and 5:00 pm., Monday through Friday. For further information, please call (804) 748.1037. The hearing is held at a public facility designed to be accessible to per- sons with disabilities. Any persons with questions on the accessibility of the facility or need for reasonable accommodations should contact Janice Blakdey, Clerk to the Board, at (804) 746.1200. Persons needing interpreter services for the deaf must notify the Clerk to the Board no later than Friday, June 21, 2019. Publisher of the Richmond Times -Dispatch This is to certify that the attached CHESTERFIELD COUNTY PROPO was published by the Richmond Times -Dispatch, Inc. in the City of Richmond, State of Virginia, on the following dates: 06/19/2019 The First insertion being given ... 06/19/2019 Newspaper reference: 0000954098 Sworn to and subscribed before me this Wednesday, June 19, 2019 Notary Public 96iing Rep It ntative Kimberly B. Hards NOTARY PUBLIC Commonwealth of Virginia State of Virginia Notary Registration Number 356753 City of Richmond Commission Expires January 31, 2021 My Commission expires THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU °oG CHESTERFIELD COUNTY fu BOARD OF SUPERVISORS Page 1 of 1 1749 AGENDA .ey1AGItt14':r Meeting Date: June 26, 2019 Item Number: 17.D. Subject: PUBLIC HEARING: Ordinance to Vacate a 20 -Foot Alley Within Block 51, Map of Bon Air Knolls Subdivision County Administrator's Comments: County Administrator: Board Action Requested: Adopt an ordinance to vacate a 20 -foot alley within Block 51, Map of Bon Air Knolls subdivision. Summary of Information: Anthony J. Winstead, Jr., T.K. Hughes, Trustee of the T.K. Hughes Revocable Living Trust under Agreement dated May 21, 2003, and Bethany Carol Ezell, Cecil R. Pope, Robin Pope Clements and Kenneth L. Pope, heirs of Alma Cosby Pope have submitted an application requesting the vacation of a 20 -foot alley within Block 51, Map of Bon Air Knolls subdivision. This request has been reviewed by County Staff, Comcast Cablevision and Verizon. Approval is recommended. District: Midlothian Preparer: John W. Harmon Title: Real Property Manager Attachments: ■ Yes No #4 VICINITY SKETCH PUBIIC HEARING: Ordinance to Vacate a 20' Alley Within Block 51, Map of Bon Air Knolls Subdivision N W E s 1 inch =417 feet q��; Map of Chesterfield County E \I 35 pith°nyl•,7 andadr JZ 250 25149 PC'•�000p0000 6 4 g3� K ���heSR► 5t 5 2501Pu�'4Q�''39500000 y_ U 4 This is an ArcG18 map prepared by Chesterfield County Planning Department. This information is only for representation purpose. For detailed Information please contact Planning Department Q 748-1050 Aid mons Limes -Dispatch Advertising Affidavit 300 1-. Franklin Street Richmond, Virginia 23219 (804)649-6208 CHESTERFIELD COUNTY RIGHT OF WAY OFFICE 9840 GOVERNMENT CENTER PKWY. P.O. BOX 608 CHESTERFIELD, VA 23832 Account Number 6025752 Date June 19, 2019 Date Category Description Ad Size Total Cost 06/28/2019 Meetings and Events TAKE NOTICE That on June 26. 2019, at 6:00 p.m, or as soon 2 x 19 L 186.00 TAL; NORE Det en Noe 2� 2019, at W p,m of as saon Iheroa8ir as slay be heard, �e Board of S mwrs of tll�ie+field Caaiy at its regAr n to n tl� Bt Meesng Boam of Cllasta6eld Coalfy,11n• gmia,r cx�datlteldbt�ngord�rlanrefaadopBarc Aft OfrDINAIiCE to racate a 20 any, Blak S1 of Bon Ae Br�ls S�d'msial, as sf�rm rn a pit tr WW.laPcade B Bros, tlalod hfay 1,1928, recadedhfle 11,1528, in�o pafPs Oifire, L'iodt Coni, ChestaB�dfAu�y,6Sr�aia:NPlzfBade-0,alPaov 194. ia`ainatim rewk Nhe pto-pased ar 1ze a a1 IN is to K01 d Way Oncein Chatir 6d Cuty, VITW1„ aad ai,y 6e elamira� by aB idaented 0eSh%een Urehansott30am andfi07pm,1ia�ay thwWay. The hear. 6 fid al a pu6fdacBrty de reed fo f>e aaes4h� fo per so Iib des Any persons µsur tpl�tials m tice atresslfnTdy d Midi ice r�soaafde aaammafations sfloddcmtadlao- ice E vig, ad to h Boal, at 701200, Persons needing inter. fhb Wes for h deaf must nntit tk VA to the Baald m {ata thaoNR21,2019. Publisher of the Richmond Times -Dispatch This is to certify that the attached TAKE NOTICE That on June was published by the Richmond Times -Dispatch, Inc. in the City of Richmond, State of Virginia, on the following dates: 06/12.06119/2019 The First insertion being given ... 06/12/2019 Newspaper reference: 0000956948 Sworn to and subscribed before me this Wednesday, June 19, 2019 Notary Publ c Billing Relt entative State of Virginia City of Richmond My Commission expires Klmbarty B• tea"16 NOTARY PUBLIC Commonwealth of Virginia Notary Registraiion Number u er 31. 6753 Commission Expires THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU c° CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 : ,hrecmu' AGENDA Meeting Date: June 26, 2019 Item Number: 17.E. Subject: PUBLIC HEARING: To Consider the Conveyance of Right of Way for the I-95 at Route 10 Interchange Improvements Project County Administrator's Comments: County Administrator: Board Action Requested: Approve the conveyance of right of way to the Commonwealth of Virginia, Department of Transportation for the I-95 at Route 10 Interchange Improvements Project and authorize the Chairman of the Board and County Administrator to sign the deed. Summary of Information: On July 27, 2016, the Board authorized the acquisition of right of way for the I-95 at Route 10 Interchange Improvements Project. The Virginia Department of Transportation has requested that the right of way be conveyed to the Commonwealth. Conveyance of county property requires a public hearing. Approval is recommended. District: Bermuda Preparer: John W. Harmon Attachments: 0 Yes Title: Real Property Manager F-1 No # VICINITY SKETCH PUBLIC HEARING: To Consider the Conveyance of Right of Way for the I-96 at Route 10 Interchange Improvements Project Al rn T GH&STN T �'0 HILL LIQ eSt T6 \� ff ndrecf r 5t5 5� t Int 955 rJ 15 r ''k 0.243 Acre Parcel to be Conveyed wAR. BOT SPRING LU p PA ERS B ER a N ' W E 5 1 inch =583 feet �. ".%A2"'s' V -q� (o6 55' 'vY e 2 -- --- - y2 ivy s �4 tV tO IR a Mon-, SO 'ef � _ .7r no uj i-,-- -- --- - ivy s �4 tV tO IR a Mon-, SO 'ef � _ .7r 3W ZJ i E3 My3y 133H5 335- �'(iZV15 9N! N11111! C"' ivy l4 2 tO IR a ?YPP-6111i 'ef UH ZJ C"' ivy l4 2 i IR a ?YPP-6111i 'ef UH A lit, C"' 001 i ?YPP-6111i UH A lit, N11111! �,JR Q 61 oo./H YJS C"' A X-9 3NI7 :73S _Zt, 22 3-15 zu IV 912 C9 kre cro f/I i Kiv� It 01/ 00 g3 odi kre cro f/I i Kiv� It 01/ 00 g3 5 IAN. Oro 01 U91-9 MIN M&O 1-33145 33 00-01? 310 P010 45 ggs -4-3S - —v 3Nr HDIV lit 60'01' V Mcbmona o7imes-3ispnficlj Advertising Affidavit 300 E. Franklin Street Richmond, Virginia 23219 (804) 649-6208 CHESTERFIELD COUNTY RIGHT OF WAY OFFICE 9840 GOVERNMENT CENTER PKWY. P.O. BOX 608 CHESTERFIELD, VA 23832 Account Number 6025752 Date June 19, 2019 c Date Category Description Ad Size Total Cost 0 6/2 812 01 9 Meetings and Events TAKE NOTICE That on June 26, 2019, at 6:00 p.m. or as soon 2 x 19 L 100.50 TANS NOTICE That on In 24 2019, at R pa or as so keafte as may be W4 the Board of Su ison of CheAdeld Moly of its regular meetio �ba m the PAC t og Room of chstef eld Canty, R.girds, wll m4e ft carmana of right of way to the common v&A of Ihrga Department of Tem ptliao, as Dow on plan Aids 4MV Ed 40, made by H b B Swu¢y¢ig and maging, llC, trclns don of the A at Roof 10lyderdrange Impra at Pro!. ell Anmatontegardalg the cmvgarce isanfiill inteReil Properly Of flu m dl¢ � ¢Id Cally, YirgWk andmay be examloed b, all InW. ested ppIt WWI the hour of Ho aA and 5,00 PA, Monday thrgghfiriday. Thefinalis heldalapublicfER1.dN*tobeaaes lletoper. !a /mill Mia Any person with iryiPStirnS on tk aocefflity of thefac orreedformnabl¢aaommftsshouldWadJan• toe B. ¢y, Od b the Noard, 9 748.1204 Persons nadiog it. Prater savias for the deaf first rat the Cld to the Baard no later Publisher of the Richmond Times -Dispatch This is to certify that the attached TAKE NOTICE That on June was published by the Richmond Times -Dispatch, Inc. in the City of Richmond, State of Virginia, on the following dates: 0611 912 01 9 The First insertion being given ... 06/19/2019 Newspaper reference: 0000950018 Sworn to and subscribed before me this Wednesday, June 19, 2019 Notary Pu is State of Virginia City of Richmond My Commission expires filling kelt ntative K{mbedY e• koala NOTARY PUBLIC Commonwealth of Virginia NotomaN sion EXP' 05 Number January 3152021 753 Commission E:xp' THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 lye: w - AGENDA �1]4'J 4CIt1 11 Meeting Date: June 26, 2019 Item Number: 20. Subiect: Adjournment and Notice of Next Scheduled Meeting Supervisors County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: of the Board of Motion of adjournment and notice of the Board of Supervisors held on July 24, 2019, at 2:00 p.m. in Room 502 at Administration Building. Preparer: Janice Blakley Attachments: 1:1 Yes Title: Clerk to the Board of Su ■ No # meeting to be the County R-1•10