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04-25-2001 Minutes BOARD OF SUPERVISORS MINUTES April 25, 2001 ,~ Supervisors in Attendance: Mrs. Renny B. Humphrey, Chairman Mr. Kelly E. Miller, Vice Chrm. Mr. Edward B. Barber Mr. J. L. McHale, III Mr. Arthur S. Warren Mr. Lane B. Ramsey County Administrator .- - 01-354 Staff in Attendance: Colonel Carl R. Baker, Police Department Mr. George Braunstein, Dir., Community Services Board Mr. Craig Bryant, Dir., Utilities Ms. Jana Carter, Dir., Youth Services Ms. Marilyn Cole, Asst. County Administrator Ms. Mary Ann Curtin, Dir., Intergovtl. Relations Ms. Rebecca Dickson, Dir., Budget and Management Mr. William D. Dupler, Building Official Ms. Lisa Elko, Clerk Chief Stephen A. Elswick, Fire Department Ms. Karla J. Gerner, Dir., Human Resource Mgmt. Mr. Michael Golden, Dir., Parks and Recreation Mr. Lawrence C. Haake, III, Registrar Mr. Bradford S. Hammer, Deputy Co. Admin., Human Services Mr. John W. Harmon, Right-of-Way Manager Mr. Russell Harris, County Ombudsman Maj. David Hutton, Sheriff's Department Mr. Thomas E. Jacobson, Dir., Planning Mr. Donald Kappel, Dir., Public Affairs Ms. Mary Lou Lyle, Dir., Accounting Ms. Faith McClintic, Asst. Dir., Economic Development Mr. R. John McCracken, Dir., Transportation Mr. Richard M. McElfish, Dir., Env. Engineering Mr. Steven L. Micas, County Attorney Dr. William Nelson, Dir., Health Mr. Francis Pitaro, Dir., General Services Mr. M. D. Stith, Jr., Deputy Co. Admin., Community Development 4/25/01 Mr. Skip Todd, Extension Agent Mr. Thomas A. Taylor, Dir., Block Grant Office Mrs. Humphrey called the regularly scheduled meeting to order at 4:13 p.m. 1. APPROVAL OF MINUTES On motion of Mr. Warren, seconded by Mr. Barber, the Board approved the minutes of April 4, 2001, as amended. -' Ayes: Humphrey, Miller, Barber, f'lcHale and Warren. Nays: None. 2 . COUNTY ADMINISTRATOR I S COMMENTS o Ms. Carter stated that 64 students will be participating in Model County Government Day and shadowing a County official on April 26, 2001. She further stated that the Program is designed to give high school government students a first hand look at County government. Each student came forward and stated their name, school, and the County official they will be shadowing. Eight of the students were seated wi th the Board members and participated in today's meetiw~. o Senior Battalion Chief Rick Bucher introduced Mr. Benisford Matura and Mr. Newton Lennon, firefighters from the Belize National Fire Service who are currently attending the County's school for firefighter recruits. -," Mr. Matura expressed appreciation for the opportunity to attend firefighter recruit school in the County. Mr. Lennon stated that the training is very demanding and he looks forward to taking back what he has learned to improve the Belize National F'i:r:"e Service. Mrs. Humphrey wE:lcomed Mr. Matura and Mr. Lennon to Chesterfield. o Mr. Stith stated that the Utilities Department recently received the Gold Award for Competitive Achievement from the Association of Metropolitan Drinking Water Agencies. He further stated that the award was only presented to 20 utilities departments nationwide and recognizes the achievements and leadership of municipalities and their water systems. He recognized Mr. Bryant and commended the Utilities Department for being recognized for its quality and excellence. o Mr. McCracken stated that a conference is scheduled for June 4, 2001 with the Chesterfield Business Council and the Chesterfield Chamber of Commerce relative to the high speed rail forum. He further stated that it is anticipated that environmental studies will be published in July or August 2001 and indicated that once the information has been released, staff will return to the Board to request a formal position on the proposed corridors. He stated that, until that time staff will communicate to the Virginia and North Carolina Departments 4/25/01 01-355 of Transportation the issues raised at the Board's April 4, 2001 meeting - service to the EttrickjVirginia State University area; service to Norfolk; the proposed service allowing future light rail; safety issues along the corridor with at-grade crossings; access to Millside; and corridors that might use the abandoned rail line. o Dr. Nelson provided an update relative to the progress of staff's efforts to recommend actions and solutions to septic system problems in Rayon Park. He stated that the team of staff members will take a three-phased approach: 1) assess the situation through a door-to-door survey, document the problems and provide options for correcting the conditions; 2) perform a general County-wide assessment to determine the aging conditions of older subdivisions; and 3) using the data received, provide a presentation to the Board. He further stated that he anticipates Phase One will be complete in approximately thirty days and Phase Two in sixty days. - Mr. McHale requested that the Rayon Park residents be provided periodic updates of staff's findings and recommendations throughout the process. Mr. Miller expressed concerns relative to health hazards that might currently exist in Rayon Park. Dr. Nelson stated that staff has not quantified the seriousness of potential health hazards. He further stated that if staff finds a serious health hazard that needs to be fixed immediately, everything possible will be done to address the situation. - Mrs. Humphrey recognized two members of Boy Scout Troop 800 who were present at the meeting. 3. BOARD COMMITTEE REPORTS There were no Board Committee Reports at this time. 4. REQUESTS TO POSTPONE ACTION, ADDITIONS, OR CHANGES IN THE ORDER OF PRESENTATION - On motion of Mrs. Humphrey, seconded by Mr. Barber, the Board added Item 8.D.1.d., Set Date for Public Hearing to Consider Conveyance of a Parcel in the Airport Industrial Park to Maruchan of Virginia, Incorporated; replaced Item 8.D.18.d., Request for Permission from Elizabeth H. Babb, Jane H. Birzenieks, Elizabeth B. Wood, Paul Gregory Babb, Ann B. Rhyne, Kathryn Jane Birzenieks and Emily Gregory Birzenieks for a Proposed Eighteen Foot Gravel Driveway to Encroach Within a Twenty-Five Foot Unimproved County Right of Way Known as Morrisett Road; added Item 8.D.21.a., Transfer of District Improvement Funds from the Matoaca District Improvement Fund to the School Board to Purchase Two-Way Security Radios for Crenshaw Elementary School; added Item 8.D.21.b., Transfer of District Improvement Funds from the Midlothian District Improvement Fund to Forest View Rescue Squad to Purchase and Install a County Emergency Communications Radio in a New Ambulance; replaced Item 10.B., Report on the Status of the General Fund Balance, Reserve for Future Capital proj ects, District Improvement Funds and Lease Purchases; and adopted the Agenda, as amended. Ayes: Humphrey, Miller, Barber, McHale and Warren. Nays: None. 4/25/01 01-356 5. RESOLUTIONS AND SP]!:CIAL RECOGNITIONS There were no Resolutions and Special Recognitions at this time. 6. WORK SESSIONS There were no Work Sessions at this time. 7. DEFERRED ITEMS There were no Deferred Items at this time. S. NEW BUSINESS S.A. GROWTH PHASING ANALYSIS PROPOSAL TO TEST THE COUNTY'S COMPREHENSIVE PLAN TO PROJECT THE EXTENT OF PLANNED GROWTI{ Mr. Jacobson stated that at the Board's February 24, 2001 joint work session with the Planning Commission, the Board requested that staff prepare a proposaJ. to test the County's comprehensive plan to determine the extent of future growth and its impacts on infrastructure costs and public facility demands. He further stated that staff I s proposal not only looks County-wide at the Comprehensive Plan, but also provides the ability to look at any sub-geographic area of the County. He stated that the database will provide information for staff to analyze alternative growth phasing options and enable the analysis of the Comprehensive Plan, zoning amendments, necessary infrastructure, public facilities and projected costs. He further stated that staff is requesting that the Board approve the Growth Phasing Analysis proposal to test the County's Comprehensive Plan; designate $360,000 from the Reserve for Future Capital Projects and allow staff to transfer up to $360,000 for the project as needed. When asked, Mr. Jacobson stated the requested $360,000 will be used for funding the database construction, as well as consultants to provide technical advice and traffic impact information. Mr. Ramsey stated that staff is recommending that the funding be provided from the Reserve for Future Capital Projects. When asked, Mr. Jacobson stated that staff anticipates it will take approximately twelve to eighteen months to complete the project. Discussion, questions and comments ensued relative to the information that the proposed database will provide. Mr. Jacobson stated that the database will provide information for the Board to use when considering various policy issues and Comprehensi ve Plan amendments, to determine the impact of various zoning case approvals, and to study other planned development within sub-geographic areas of the County. Mrs. Humphrey requested that staff present its findings to the Board in October 2001 and April 2002 to allow the Board the opportunity to provide input relative to any additional information thE=y desire prior to completion of the proj ect. 4/25/01 01-357 She further stated that the Board would welcome additional updates if staff feels they are necessary. - When asked, Mr. Jacobson stated that the database will provide the ability, as amendments are considered to the Comprehensive Plan, to determine the timing of proposed development for various areas in the County and base the phasing of development on costs to the public providing utilities and services to these development areas. He further stated that staff does not currently have the ability to determine the cost of delivering services to different areas within the County, and indicated that the proposed database would provide information and support for that type of decision. Mr. Barber stated that he feels the Board has done a good job at promoting in-fill development and staying within the areas designated as a potential for development. When asked, Mr. Jacobson stated that the County currently has a relatively large planned growth area as well as a large number of in-fill areas. He further stated that the projections indicate there are forty to fifty years of land area to support growth within those areas. He stated that the major shaping tool adopted by the Board is the requirement for the use of public water and sewer for developers, thereby encouraging developers to purchase land that is close to existing development. Discussion, questions and comments ensued relative to the additional information that will be provided by the proposed database. - Mr. Ramsey stated that it is very difficult today to justify down-zoning without data and policies. He further stated that the proposed database could potentially provide a growth scenario for phased development and also provide support for down-zoning. Mr. Barber expressed concerns relative to the zoning limitations and restrictions that the Board might be able to apply by using the data collected. Mr. Jacobson stated that the database will provide logic for the Board's judgment and decisions relative to zoning. Mrs. Humphrey stated that the project will provide data relative to future costs involved with the extension of services and any downfalls of the current Comprehensive Plan. She further stated that staff might determine through the data collected that the requirements for urban and rural cash proffers should be different. She requested a written budget for the $360,000 project expenditure. Mr. McHale stated that the proposal will provide the capacity to perform "what-if" analyses to assist the Board in making prudent decisions. - When asked, Mr. Jacobson stated that the proposal is not just a study that is outdated after completion and indicated that a growth analysis information system will be constructed that will provide the capacity to answer numerous questions relative to growth and development. Mr. McHale stated that citizens could also benefit from the data through a comprehensive look at their property. Mr. Jacobson stated that staff's goal over the long term is to make the base data available through the internet so citizens can access information relative to their property or property 4/25/01 01-358 that they are considering for purchase. There was brief discussion relative to additional staff and consultants necessary to provide and analyze the data. Mr. Miller stated that it would be helpful to have data relative to existing land uses for property that is zoned but not built listed in zoning recommendations. Mr. Jacobson stated that the information requested by Mr. Miller is currently available in paper files but, because of amendments to zoning cases throughout the years, it would be very complicated and labor intensive for staff to provide this information at the present time. He further stated that the proposed system will enable the information to be put onto the computerized GIS map of the County and staff to query the system in terms of the number of dwelling units that can be built in a certain area. Mr. Barber expressed concerns relative to use of the data to make land use decisions not being in accordance with State law. He requested that the County Attorney's office provide guidance throughout the project to ensure that staff does not initiate actions that do not adhere to State law. He noted that cash proffers have been challenged at least three different times and the County has successfully defended its policy. Discussion, questions and comments ensued relative to funding the project from the Reserve for Capital Improvements. Mr. Miller stated that he does not feel there should be legal concerns with the data gathering process. Mr. Jacobson stated that the proj ect will provide data and information to the Board and indicated that the County Attorney would be involved in any actions or policies they may consider from use of the data. -~ Mr. Barber stated that land uses are sensitive issues and again expressed concerns that the General Assembly might circumvent any decisions that the Board may want to make using the data received from the project. Mr. Ramsey stated that he feels the data received through the project will be a helpful tool in land use planning. When asked, Mr. Jacobson stated that other localities in the country are using this approach, but none in the region. He further stated that Hanover's land-use plan outlines where the next areas will be developed based on analysis of expansion of their utility system. Mr. Warren commended Mr. Jacobson and the Planning staff for their efforts in preparing the growth phasing analysis proposal. He stated that he is interested in receiving input from the Planning Commission and Planning staff relative to testing current practices, the need to address issues more quickly in the area of residential growth and development, and the handling of zoning cases throughout the process. Mr. Warren then made a motion, seconded by Mrs. Humphrey, for the Board to approve the Growth Phasing Analysis proposal to test the County's Comprehensive Plan; designate $360,000 from the Reserve for Future Capital proj ects and direct staff to transfer up to $360,000 for the project as needed. Ayes: Humphrey, Miller, Barber, McHale and Warren. Nays: None. 4/25/01 01-359 S.B. STREETLIGHT INSTALLATION APPROVALS On motion of Mr. Warren, seconded by Mr. McHale, the Board approved the following streetlight installations: Clover Hill District * Chevelle Drive and Dell Drive Cost to install streetlight: $3,685.31 * Chevelle Drive and Ives Lane Cost to install streetlight: $2,965.43 * Dell Drive and Ives Lane Cost to install streetlight: $1,643.91 * Chevelle Drive and Kirkwall Drive Cost to install streetlight: $3,729.00 * Dell Drive and Wynnewood Drive Cost to install streetlight: $3,401.76 * Dell Drive and McKesson Drive Cost to install streetlight: $4,088.82 * Forestdale Drive and Sandlewood Drive Cost to install streetlight: $4,034.43 * Forestdale Drive and Kirkwall Drive Cost to install streetlight: $3,292.67 - * Dell Drive and Druid Drive Cost to install streetlight: $2,810.35 * Cheltenham Drive and Chevelle Drive Cost to install streetlight: $2,255.35 * Chevelle Drive and Sandlewood Drive Cost to install streetlight: $3,510.84 Ayes: Humphrey, Miller, Barber, McHale and Warren. Nays: None. s.c. APPOINTMENTS o JOINT ACCIDENT REVIEW BOARD On motion of Mr. McHale, seconded by Mrs. Humphrey, the Board suspended its rules at this time to allow simultaneous nomination/appointment of an alternate member to serve on the Joint Accident Review Board. - Ayes: Humphrey, Miller, Barber, McHale and Warren. Nays: None. On motion of Mr. McHale, seconded by Mrs. Humphrey, the Board simultaneously nominated/appointed Mr. Richard Williams to serve as an al ternate member on the Joint Accident Review Board. Ayes: Humphrey, Miller, Barber, McHale and Warren. Nays: None. 4/25/01 01-360 B.D. CONSENT ITEMS Mr. McHale made a motion, seconded by Mr. Barber, for the Board to approve the Consent Items with the exception of Item 8. D. 18 . b., Request for Permission from Alan D. Hodge and Kathryn T. Hodge for a Private Sewage Force Main to Encroach Wi thin a Ten Foot Easement, a Variable Width Easement for Access and Maintenance of a Retention Basin and a Twenty Foot Drainage Easement Across Lots 26 and 27, Beechwood Forest, Section 1, and Item 8.D.1.c., Set Date for Public Hearing to Consider an Ordinance to Divide the Bellwood, Branches and Manchester Voting Precincts I' which were requested to be removed from the Consent l~genda for Board discussion. _.' Ayes: Humphrey, Miller, Barber, McHale and Warren. Nays: None. After brief discussion, Mrs. Humphrey stated that it was her intention when she voted to also remove Item 8.D.IS.e., Request for permission from Richmond Resource, Limited for a Private Sewage Force Main to Encroach Within a Variable Width Easement for Access and Maintenance of a Retention Basin and a Twenty Foot Drainage Easement on Lots 26 and 27 and for a Remote Drainfield to Encroach Within a Five Foot Easement on Lot 26, Beechwood Forest, Section 1, from thE= Consent Agenda for Board discussion. Based on Mrs. Humphrey's representation, Mr. McHale agreed to amend his motion, and Mr. Barber, who seconded the original motion, also agreed to the amendment for the Board to rescind the original vote and to approve the Consent Items with the exception of the Iteme: removed for Board discussion - Item 8. D. 18 . b., R.equest for Permission from Alan D. Hodge and Kathryn T. Hodge for a Private Sewage Force Main to Encroach Wi thin a Ten Foot Easement, a Variable Width Easement for Access and Maintenance of a Retention Basin and a Twenty Foot Drainage Easement Across Lots 26 and 27, Beechwood Forest, Section 1; Item B.D.18.e., Request for Permission from Richmond Resource, Limited for a. Private Sewage Force Main to Encroach Within a Variable Width Easement for Access and Maintenance of a Retention Basin and a Twenty Foot Drainage Easement on Lots 26 and 27 and for a Remote Drainfield to Encroach Within a Five Foot Easement on Lot 26, Beechwood Forest, Section 1; and Item 8.D.1.c., Set Date for Public Hearing to Consider an Ordinance to Divide the Bellwood, Branches and Manchester Voting Precincts. Ayes: Humphrey, Miller, Barber, McHale and Warren. Nays: None. a.D.1. SET DATES FOR PUBLIC HEARINGS a.D.1.a. TO CONSIDER ~N ORDINANCE TO IMPLEMENT AN AMBULANCE TRANSPORTATION FEE FOR EMERGENCY MEDICAL SERVICES .~. On motion of Mr. McHale, seconded by Mr. Barber, the Board set the date of May 23, 2001 at 7:00 p.m. for a public hearing to consider an ordinance to implement an ambulance transportation fee for emergency medical services. Ayes: Humphrey, Miller, Barber, McHale and Warren. Nays: None. 4/25/01 01-361 8.D.1.b. TO CONSIDER THE APPROPRIATION OF A GOVERNOR'S OPPORTUNITY FUND GRANT AND THE APPROPRIATION OF MATCHING FUNDS TO THE INDUSTRIAL DEVELOPMENT AUTHORITY FOR AN INDUCEMENT GRANT TO ERNI COMPONENTS, INCORPORATED - On motion of Mr. McHale, seconded by Mr. Barber, the Board set the date of May 23, 2001 at 7:00 p.m. for a public hearing to consider the appropriation of a $500,000 Governor's Opportunity Fund Grant to the Industrial Development Authority, and $500,000 County matching funds for economic development purposes to the Industrial Development Authority for an inducement grant to Erni Components, Incorporated. Ayes: Humphrey, Miller, Barber, McHale and Warren. Nays: None. 8.D.1.d. TO CONSIDER THE CONVEYANCE OF A PARCEL OF LAND IN THE AIRPORT INDUSTRIAL PARK TO MARUCHAN VIRGINIA, INCORPORATED On motion of Mr. McHale, seconded by Mr. Barber, the Board set the date of May 23, 2001 at 7:00 p.m. for a public hearing to consider the conveyance or a parcel of land in the Airport Industrial Park to Maruchan Virginia, Incorporated for expansion of their existing facility. Ayes: Humphrey, Miller, Barber, McHale and Warren. Nays: None. 8.D.2. ADOPTION OF RESOLUTIONS 8.D.2.a. RECOGNIZING THE WEEK OF APRIL 29 - MAY 5, 2001, AS "MUNICIPAL CLERKS WEEK" On motion of Mr. McHale, seconded by Mr. Barber, the Board adopted the following resolution: WHEREAS, the Office of the Municipal Clerk, a time honored and vital part of local government exists throughout the world; and WHEREAS, the Office of the Municipal Clerk is the oldest among public servants; and WHEREAS, the Office of the Municipal Clerk provides the professional link between the citizens, the local governing bodies and agencies of government at other levels; and WHEREAS, Municipal Clerks have pledged to be ever mindful of their neutrality and impartiality, rendering equal service to all; and WHEREAS, Municipal Clerks serve as the information center on functions of local government and the community; and WHEREAS, Municipal the administration of Municipal Clerk through seminars, workshops and Clerks continually strive to improve the affairs of the Office of the participation in education programs, the annual meetings of their state, 4/25/01 01-362 province, county and international and fessional organizations; WHEREAS, it is most appropriate that we recognize the accomplishments of the Office of the Municipal Clerk. NOW, THEREFORE BE IT RESOLVED, t.hat the Chesterfield County Board of Supervisors recognizes the week of April 29, 2001 through May 5, .2001, as "Municipal Clerks Week" and extends their appreciation to Chesterfield's Municipal Clerks, Mrs. Lisa Elko and Mrs. Janice Blakley, and to all Municipal Clerks for the vital services they perform and their exemplary dedication to the communities they represent. Ayes: Humphrey, Miller, Barber, McHale and Warren. Nays: None. 8.D.2.b. CONFIRMING PROCEEDINGS OF THE CHESTERFIELD COUNTY INDUSTRIAL DEVELOPMENT AUTHORITY FOR FINANCING OF INDUSTRIA]~ REVENUE BONDS FOR B&B PRINTING COMPANY " INCORPORATED On motion of Mr. McHale, seconded by Mr. Barber, the Board adopted the following resolution: RESOLUTION OF THE BOARD OF SUPERVISORS OF CHESTERFIELD COUNTY, VIRGINIA WHEREAS, the Industrial Development Authority of the County of Chesterfield (the "Authority") has considered the application of B&B Printin9 Company, Incorporated, a Virginia corporation (the "Company"), for the issuance of the Authority's industrial development revenue bonds in an amount not to exceed $2,500,000 (the "Bonds") to assist in financing the acquisition and installation of two printing presses and related equipment (the "Project"), in the Company's commercial printing facility located at 521 Research Road in Chesterfield County, Virginia (the "County"), and to pay certain costs of issuance of the bonds, and has held a public hearing thereon on March 22, 2001; and WHEREAS, the Authority has requested the Board to approve the issuance of the Bonds to comply with Section 147(f) of the Internal Revenue Code of 19:36, as amended (the "Tax Code"), and Section 15.2-4906 of the Code of Virginia (1950), as amended (the "Virginia Code"); and WHEREAS, a copy of the Authority's resolution agreeing preliminarily to assist the Company with the financing of the Project, upon terms to be agreed upon by the Authority and the Company as expressed in such resolution, a record of the public hearing and a "fiscal impact statement" wi th respect to the Project have been filed with the Board. BE IT RESOLVED BY THE BOARD OF' SlJPERVISORS OF CHESTERFIELD COUNTY, VIRGINIA: 1. The Board of Supervisox.-s of Chesterf ield County, Virginia, approves the issuance of the Bonds by the Industrial Development Authority of the County of Chesterfield for the benefit of the Company, to the extent required by the Tax Code and the Virginia Code, to permit the Authority to assist in the financing of the Project. "--" 2. The approval of the issuance of the Bonds, as 4/25/01 01-363 required by the Tax Code and the Virginia Code, does not constitute an endorsement of the Bonds or the creditworthiness of the Company, and, as required by Section 15.2-4909 of the Virginia Code, the Bonds shall provide that neither the County nor the Authority shall be obligated to pay the Bonds or the interest thereon or other costs incident thereto except from the revenues and moneys pledged therefor, and neither the faith or credit nor the taxing power of the Commonwealth, the County or the Authority shall be pledged thereto. ,- 3. This resolution shall take effect immediately upon its adoption. Ayes: Humphrey, Miller, Barber, McHale and Warren. Nays: None. 8.D.2.c. RECOGNIZING MAY 13-19,2001. AS "NATIONAL LAW ENFORCEMENT WEEK" On motion of Mr. McHale, seconded by Mr. Barber, the Board adopted the following resolution: WHEREAS, one of Chesterfield County's seven strategic goals is "to be the safest and most secure community of its size in the USA"; and WHEREAS, no human aspiration is more fundamental and important than safety of family, self and others whom we hold dear; and WHEREAS, the dedicated, loyal and brave members of the various law enforcement agencies that operate in Chesterfield County provide an invaluable service to all citizens; and - WHEREAS, this service, provided 24 hours-a-day and 365 days-a-year, is the foundation upon which our quality of life rests; and WHEREAS, the week of May 13-19, 2001 is widely recognized across the nation as "National Law Enforcement Week"; and WHEREAS, Chesterfield County is proud and honored to have such outstanding and professional individuals serving as law enforcement officers in the County to protect the health, safety and welfare of its citizenry. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors hereby recognizes the week of May 13-19, 2001, as "National Law Enforcement Week" in Chesterfield County and calls this recognition to the attention of all its citizens. Ayes: Humphrey, Miller, Barber, McHale and Warren. Nays: None. ,- 8.D.2.d. RECOGNIZING MAY 13-19, 2001. AS "BUSINESS APPRECIATION WEEK" On motion of Mr. McHale, seconded by Mr. Barber, the Board adopted the following resolution: WHEREAS, Chesterfield County has a strong manufacturing base throughout its history beginning with the Falling Creek Iron Works and continuing today as the home of diverse manufacturers making an array of products ranging from 4/25/01 01-364 specialty synthetic fibers and gas turbines to food productsj and WHEREAS, these manufacturers are both domestically and internationally based and. range in size from very small entrepreneurial companies to large companies employing more than 2,800 people; and WHEREAS, more than $141 million has been invested by industry thus far in Fiscal Year 2001, and the total impact of industry establishes it as a fundamental part of Chesterfield's local economy and helps support our high quality of life; and WHEREAS, business tax revenues are critical in offsetting the cost of Count.y-provided services required by our rapidly growing residential sector, in addition to industry taking an active role in making the community a better place through their commitment to charitable organizations, schools, recreation and other worthwhile endeavors. _c NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors recognizes the week of May 13-19, 2001, as "Business Appreciation Week" and expresses gratitude, on behalf County residents, to all industries located in Chesterfield for their numerous contributions over the years. Ayes: Humphrey, Miller, Barber, McHale and Warren. Nays: None. 8. D. 2 . e . RECOGNI ZING MR. JOHN "ART" MURPHY FOR HIS CONTRIBUTION'S TO THE MIDLOTHIAN VOLUNTEER FIRE DEPARTMENT On motion of Mr. McHale, seconded by Mr. Barber, the Board adopted the following resolution: WHEREAS, Hr. John "Art" Murphy served honorably in the United States Navy for a period of six years, including during the Korean conflict; and WHEREAS, Mr. Murphy was an eJ.ectrical engineer with Bell Laboratories for 30 years; and WHEREAS, Mr. Murphy became an administrative member of the Midlothian Volunteer Fire Department in October 1989 at the age of 73; and WHEREAS, Mr. Murphy had previously served as a volunteer fire police officer and board member of a volunteer fire department in New Jersey; and WHEREAS, Mr. Murphy held a number of administrative posts in the Midlothian Volunteer Fire Department, including Training Coordinator and Supply Officer; and WHEREAS, as Training Coordinator, Mr. Murphy coordinated training class registration, travel arrangements and tracking certification requirements for all volunteer firefighters; and WHEREAS, Mr. Murphy used his considerable computer expertise to establish the first personal computer applications for the Midlothian Volunteer Fire Department, including programs to record and report call responses, training hours, training classes, levels of certification and more; and WHEREAS, as Supply Officer, Mr. Murphy was responsible for all property of the Midlothian Volunteer Fire Department, and 4/25/01 01-365 for procuring and issuing uniform items; and WHEREAS, talents in activities, endeavors. Mr. Murphy selflessly gave all these ways, in addition annual banquet arrangements, of his time and to fund raising and many other ~ NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors recognizes Mr. John "Art" Murphy and expresses its sincere appreciation for his long and devoted service to the Midlothian Volunteer Fire Department and to the citizens of Chesterfield County. Ayes: Humphrey, Miller, Barber, McHale and Warren. Nays: None. 8.D.2.f. RECOGNIZING MRS. FRANCES L. REESE, ACCOUNTING DEPARTMENT, UPON HER RETIREMENT On motion of Mr. McHale, seconded by Mr. Barber, the Board adopted the following resolution: WHEREAS, Mrs. Frances L. Reese will retire on April 30, 2001 after providing nineteen years of dedicated and faithful service to Chesterfield County; and WHEREAS, Mrs. Reese accepted employment with the Accounting Department originally in 1981 as a part-time Junior Account Clerk, and through hard work and dedication progressed to her current position as a Fixed Asset Accountant; and ......... WHEREAS, Mrs. Reese saw Fixed Assets Accounting through many changes in her fourteen years in this area, playing a major role in the selection and conversion of a new fixed asset system and a physical inventory system; and WHEREAS, Mrs. Reese made significant contributions in the areas of fixed asset reporting, processes and policies and procedures, and used new technology willingly; and WHEREAS, Mrs. Reese was selected as the Accounting Department's Employee of the Year three times, in 1987, 1995, and 1998, recognizing her conscientiousness, professionalism, fixed asset knowledge, and process improvement contributions; and WHEREAS, Mrs. Reese consistently provided the highest level of customer service when working with County and School customers, looking for better ways to serve them, and often going out of her way to meet a need; and WHEREAS, Mrs. Reese demonstrated excellent teamwork by always being available to assist and lend a helping hand; and WHEREAS, Mrs. Reese displayed a caring attitude toward her co-workers, was often sought for her guidance, and was appreciated for her dry-wit; and - WHEREAS, Mrs. Reese has demonstrated her loyalty to Chesterfield County through her dedication, conscientiousness and positive attitude. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors recognizes Mrs. Frances Reese and extends its appreciation for her nineteen years of dedicated service to the County, congratulations upon her retirement, and best wishes for a long and happy retirement. 4/25/01 01-366 Ayes: Humphrey, Miller, Barber, McHa Nays: None. and Warren. 8.D.3. DESIGNATION OF PROJECTS FOR THE SUPPLEMENTAL FY2001 CHESTERFIELD ROAD ]~UND AND TRANSFER OF FUNDS On motion of Mr. McHale, seconded by Mr. Barber, the Board adopted the following resolution: WHEREAS, Section 33.1-75.1 of the Code of Virginia permits the Commonweal t.h Transportation BOEird to make an equivalent matching allocation to any County for designations by the governing body of up to 25 percent or $500,000, whichever is greater, of funds received by it during the current fiscal year pursuant to the "State and Local Fiscal Assistance Act of 1972" for use by the Commonwealth Transportat.ion Board to construct, maintain, or improve primary and secondary highway systems within such County; and WHEREAS, the Virginia Department of Transportation (VDOT) has notified the County that $100,000 is the maximum amount of Chesterfield County funds that will be matched by the State as a supplemental FY01 allocation. NOW, THEREFORE BE IT RESOLVED, that the Chesterf ield County Board of Supervisors has allocated $100,000 from the General Road Improvement Account for the FYOl Supplemental Allocation Program and requests VDOT to provide an equivalent match. AND, BE IT FURTHER RESOLVED, that the FY01 supplemental matched funds be allocated for the following project: $200,000 Branders Bridge Road from Route 10 to South Happy Hill Road - Preliminary Engineering, Right of Way, and Construction - ($100,000 VDOT and $100,000 County) And, further, the Board transferred $100,000 from the General Road Improvements l~ccount for the FY01 Supplemental Chesterfield Road Fund and approved the updated Chesterfield Road Fund Project Development Schedule. Ayes: Humphrey, Miller, Barber, tvlcHale and Warren. Nays: None. 8.D.4. APPROPRIATION ~UVENILE ACCOUNTABILITY INCENTIVE BLOCK GRANT FU~S FROM THE DEPARTMENT OF CRIMINAL JUSTICE SERVICES On motion of Mr. McHale, seconded by Mr. Barber, the Board authorized Human Services l'l.dministration to receive $39,218 in Juvenile Accountability Block Grant (JAIBG) funds from the Department of Criminal Justice Services and authorized an increase in appropriations by $39,218. And, further, the Board authorized the transfer of the local match of $4,357 which has been identified from Virginia Juvenile Community Crime Control A,ct (VJCCCA) funds. -' Ayes: Humphrey, Miller, Barber, l'-TcHale and Warren. Nays: None. 4/25/01 01-367 a.D.5. APPROVAL OF GRANT FOR REIMBURSEMENT OF COST OF NUTRIENT REMOVAL FACILITIES AT THE PROCTORS CREEK WASTEWATER TREATMENT PLANT - On motion of Mr. McHale, seconded by Mr. Barber, the Board accepted a Water Quality Improvement Fund grant in the amount of $965,560 for 50 percent of the $1,931,117 design and construction costs of nutrient removal facilities at the Proctors Creek Wastewater Treatment Plant, and authorized the County Administrator to execute the grant agreement. Ayes: Humphrey, Miller, Barber, McHale and Warren. Nays: None. a.D.G. AWARD OF CONSTRUCTION CONTRACTS a.D.G.a. FOR THE OLD HUNDRED ROAD SHOULDER IMPRQVEMENT PROJECT On motion of Mr. McHale, seconded by Mr. Barber, the Board awarded a construction contract in the amount of $440,097 to Shoosmi th Brothers, Incorporated for the Old Hundred Road shoulder improvement project and appropriated an additional $94,040 in anticipated Virginia Department of Transportation reimbursements for the project. Ayes: Humphrey, Miller, Barber, McHale and Warren. Nays: None. - a.D.G.b. FOR PLUMBING AND SHOWER REPAIRS TO THE COUNTY JAIL On motion of Mr. McHale, seconded by Mr. Barber, the Board authorized the County Administrator to execute a contract with Norman Construction Incorporated in the amount of $98,530 for plumbing and shower repairs to the County Jail. Ayes: Humphrey, Miller, Barber, McHale and Warren. Nays: None. a.D.G.c. FOR ELECTRICAL REPAIRS TO THE COUNTY JAIL On motion of Mr. McHale, seconded by Mr. Barber, the Board authorized the County Administrator to execute a contract with Northside Electric Company in the amount of $248,600 for electrical repairs to the County Jail. Ayes: Humphrey, Miller, Barber, McHale and Warren. Nays: None. a.D.? APPROVAL OF CHANGE ORDERS - a.D.?a. FOR REVISIONS TO PARKING AREAS AT THE YOUTH GROUP HOME, REVISIONS TO THE UNDERGROUND HVAC PIPING SYSTEM, AND CLEARING OF VIRGINIA POWER EASEMENTS AND INSTALLATION OF CONDUITS FOR PRIMARY ELECTRICAL FEEDS On motion of Mr. McHale, seconded by Mr. Barber, the Board authorized the County Administrator to execute change orders 4/25/01 01-368 wi th Kenbridge Construct ion Company I total ing $ 79, 915 for revisions to the underground HVAC piping system, revisions to the parking areas at the Youth Group Home, clearing of Virginia Power easements and installation of conduits for primary electrical feeds. Ayes: Humphrey, Miller" Barber, McHale and Warren. Nays: None. a.D.7.b. FOR CRESCENT PARK SEWER IMPROVEMENTS On motion of Mr. McHale, seconded by Mr. Barber, the Board approved a change order in the amount of $35,795 for the Crescent Park sewer improvement project for restoration of additional pavement n~quired by the Virginia Department of Transportation. -^^ Ayes: Humphrey, Miller, Barber, McHale and Warren. Nays: None. a.D.a. STATE ROAD ACCEPTANCE On motion of Mr. McHale, seconded by Mr. Barber, the Board adopted the following resolution: WHEREAS, the streets described below are shown on plats recorded in the Clerk's Office of the Circuit Court of Chesterfield County; and WHEREAS, the Resident Engineer for the Virginia Department of Transportation has advised this Board the streets meet the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportation. NOW, THEREFORE BE IT RESOLVED, that this Board requests the Virginia Department of Transportation to add the streets described below to the secondary system of state highways, pursuant to ~ 33.1-229, Code of Virginia, and the Department's Subdivision Street Requirements. -' AND, BE IT FURTHER RESOLVED, that this Board guarantees a clear and unrest:cicted right-of-way, as described, and any necessary easements for cuts, fills and drainage. AND, BE IT FURTHEE RESOLVED, that a certified copy of this resolution be forward.ed to the Pesident Engineer for the Virginia Department of Transportation. TYDe Chanae to the Secondary System of State Hiahways: Addition Basis for Change: Addition, NEtw subdivision street Statutory Reference: S3:1.1-229 Project: Sommerville, Section 7 . Michaux Glen Dr., (Rt. 42ni), State Route Number: 4275 From: Wylderose Ct., (Rt. 974) To: Existing Michaux Glen Dr., (Rt. 4275) .08 Mi. W. of Rt. 977, a distance of: 0.03 miles. -..,> Right-of-way record was filed on 2/12/1998 with the Office Of Clerk To Circuit Court in Db. 3208; Pg. 844, with a width of 70 Ft. . Wylderose Court, State Route Number: 974 From: Existing Wylde rose Ct., (Rt. 974) .04 Mi. N. of Rl 973 To: Michaux Glen Dr., (Rt. 4275), a distance of: 0.05 miles. 4/25/01 01-369 Right-ot-way record was filed on 2/12/1998 with the Office Ot Clerk To Circuit Court in Db. 3208; Pg. 844, with a width ot 60 Ft. And, further, the Board adopted the following resolution: WHEREAS, the streets described below are shown on plats recorded in the Clerk's Office of the Circuit Court of Chesterfield County; and - WHEREAS, the Resident Engineer for the Virginia Department of Transportation has advised this Board the streets meet the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportation. NOW, THEREFORE BE IT RESOLVED, that this Board requests the Virginia Department of Transportation to add the streets described below to the secondary system of state highways, pursuant to ~ 33.1-229, Code of Virginia, and the Department's Subdivision Street Requirements. AND, BE IT FURTHER RESOLVED, that this Board guarantees a clear and unrestricted right-of-way, as described, and any necessary easements for cuts, fills and drainage. AND, BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident Engineer for the Virginia Department of Transportation. TVDe Chanae to the Secondary Svstem of State Hiahwavs: Addition Basis for Change: Addition, New subdivision street Statutory Reference: fi33.1-229 - Project: Biggin Pond, Section 2 @ The Grove . Biggin Pond Court, State Route Number: 5484 From: Biggin Pond Rd. (Rt. 5480) .19 Mi N. ot Grove Hill Rd., (Rt. 5471) Biggin Pond Rd. (Rt. 5480) .22 Mi N. ot Grove Hill Rd., (Rt. 5471), a distance of: 0.06 miles. To: Right-ot-way record was filed on 7/16/1999 with the Office Ot Clerk To Circuit Court in Pb. 105; Pg. 91, with a width ot 130 Ft. . Biggin Pond Road, State Route Number: 5480 From: Existing Biggin Pond Rd., (Rt. 5480) .17 Mi. N. ot Grove Hill Rd., (Rt. 5471) To: Biggin Pond Ct., (Rt. 5484), a distance of: 0.02 miles. Right-ot-way record was tiled on 7/16/1999 with the Office Ot Clerk To Circuit Court in Pb. 105; Pg. 91, with a width ot 40 Ft. . Biggin Pond Road, State Route Number: 5480 From: Biggin Pond Ct., (Rt. 5484) To: Biggin Pond Ct., (Rt. 5484), a distance of: 0.02 miles. Right-at-way record was tiled on 7/16/1999 with the Office Ot Clerk To Circuit Court in Pb. 105; Pg. 91, ,......... with a width ot 40 Ft. . Biggin Pond Road, State Route Number: 5480 From: Biggin Pond Ct., (Rt. 5484) To: Biggin Pond Rd., (Rt. 5480) .10 Mi N ot Grove Hill Rd., (Rt.5471), a distance at: 0.12 miles. Right-ot-way record was tiled on 7/16/1999 with the Office Ot Clerk To Circuit Court in Pb. 105; Pg. 91, with a width of 40 Ft. 4/25/01 01-370 And, further, the Board adopted the following resolution: WHEREAS, the streets described below are shown on plats recorded in the Clerk's Office of the Circuit Court of Chesterfield County; and WHEREAS, the Resident Engineer for the Virginia Department of Transportation has advised this Board the streets meet the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportation. NOW, THEREFORE BE IT RESOLVED, that this Board requests the Virginia Department of Transportation to add the streets described below to the secondary system of state highways, pursuant to S 33.1-229, Code of Virginia, and the Department's Subdivision Street Requirements. AND, BE IT FURTHER RESOLVED, that this Board guarantees a clear and unrestricted right-of-way, as described, and any necessary easements for cuts, fills and drainage. AND, BE IT FURTHER RESOLVED, that a certified copy of resolution be forwarded to the Resident Engineer for Virginia Department of Transportation. this the Type Chanae to the Secondary System of State Hiahways: ~ddition Basis for Change: Addition, New subdivision street Statutory Reference: S33.1-229 Project: Harrowgate Place" Sec. 1 . Maritime Court, State Rout4~ Number: 4276 From: West Dogwood Av., (Rt. 3819) To: Cul-de-sac, a distance of: 0.06 miles. -- Right-of-way record was filed on 2/5/1999 with the Office Of Clerk To Circuit Court in Pb. 103; Pg. 27, with a width of 40 Ft. . Sandwave Road, State Route Number: 1181 From: Existing Sandwave Rd., 0.03 mi. S. at Cougar Trail Rd., (Rt. 1177) To: O. '11 Mi. S. of Cougar Trail Rd., {Rt. 1177), a distance of: 0.08 miles. Right-of-way record was filed on 2/5/1999 with the Office Of Clerk To Circuit Court in Pb. 103; Pgo 27, with a width of 60 Ft. . West Dogwood Avenue, State Route Number: 3819 From: Sandwave ReI., (Rt. 11!l1) To: Maritime Ct., (Rt. 4276), a distance of: 0.04 miles. Right-at-way record was filed on 2/5/1999 with the Office Of Clerk To Circuit Court in Pb. 103; Pg. 27, with a width of 50 Ft. . West Dogwood Avenue, State Route Number: 3819 From: Maritime Ct., (Rt. 4276] To: Windseeker Ct., (Rt. 4269), a distance at: 0.06 miles Right-of-way record was filed on 2/5/1999 with the Office Of Clerk To Circuit Court in Pb. 103; Pgo 27, -- with a width of 50 Ft. . West Dogwood Avenue, State Route Number: 3819 From: Windseeker Ct., (Rt. 4~:69) To: 0.13 Mi. W. of Sandwal/e Rd., (Rt. 1181), a distance of: 0.03 miles. 4/25/01 01-371 Right-of-way record was filed on 2/5/1999 with the Office Of Clerk To Circuit Court in Pb. 103; Pg. 27, with a width of 50 Ft. · Windseeker Court, State Route Number: 4269 From: West Dogwood Av., (Rt. 3819) To: Cul-de-sac, a distance of: 0.08 miles. Right-of-way record was filed on 2/5/1999 with the Office Of Clerk To Circuit Court in Pb. 103; Pg. 27, - with a width of 40 Ft. And, further, the Board adopted the following resolution: WHEREAS, the streets described below are shown on plats recorded in the Clerk's Office of the Circuit Court of Chesterfield County; and WHEREAS, the Resident Engineer for the Virginia Department of Transportation has advised this Board the streets meet the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportation. NOW, THEREFORE BE IT RESOLVED, that this Board requests the Virginia Department of Transportation to add the streets described below to the secondary system of state highways, pursuant to ~ 33.1-229, Code of Virginia, and the Department's Subdivision Street Requirements. AND, BE IT FURTHER RESOLVED, that this Board guarantees a clear and unrestricted right-of-way, as described, and any necessary easements for cuts, fills and drainage. - AND, BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident Engineer for the Virginia Department of Transportation. TYDe Chanae to the Secondary System of State Hiahways: Addition Basis for Change: Addition, New subdivision street Statutory Reference: ~33.1.229 Project: Biggin Pond, Section 1 @ The Grove . Biggin Pond Lane, State Route Number: 5481 From: Biggin Pond Rd., (Rt. 5480) To: 0.04 Mi. W. of Biggin Pond Rd., (Rt. 5480), a distance of: 0.04 miles. Right-of-way record was filed on 12/8/1998 with the Office Of Clerk To Circuit Court in Pb. 102; Pg. 29, with a width of 40 Ft. . Biggin Pond Lane, State Route Number: 5481 From: Biggin Pond Rd., (Rt. 5480) To: Biggin Pond Mw., (Rt. 5482), a distance of: 0.04 miles. Right-of-way record was filed on 12/8/1998 with the Office Of Clerk To Circuit Court in Pb. 102; Pg. 29, - with a width of 40 Ft. . Biggin Pond Lane, State Route Number: 5481 From: Biggin Pond Mw., (Rt. 5482) To: Biggin Pond Mw., (Rt. 5482), a distance of: 0.02 miles. Right-of-way record was filed on 12/8/1998 with the Office Of Clerk To Circuit Court in Pb. 102; Pg. 29, with a width of 40 Ft. 4/25/01 01-372 . Biggin Pond Lane, State Route Number: 5481 From: Biggin Pond Mw., (Rt. 5482) To: Biggin Pond Rd., (Rt. 5~.80) 0.10 Mi. E. of Biggin Pond Rd., (Rt. 5480), a distance of: 0.04 miles. Right-of-way record was filed on 12/8/1998 with the Office Of Clerk To Circuit Court in Pb. 102; Pg. 29, with a width of 40 Ft. . Biggin Pond Mews, State R.oute Number: 5482 From: Biggin Pond Ln., (Rt. 5481) To: Biggin Pond Ln., (Rt. 5481), a distance of: 0.06 miles Right-of-way record was filed on 12/8/1998 with the Office Of Clerk To Circuit Court in Pb. 102; Pg. 29, -' with a width of 130 Ft. . Biggin Pond Place, State Rroute Number: 5483 From: Bigg!n Pond Ln., (Rt. 5481) To: Biggin Pond Ln., (Rt. 5481), a distance of: 0.06 miles. Right-of-way record was filed on 12/8/1998 with the Office Of Clerk To Circuit Court in Pb. 102; Pg. 29. with a width of 130 Ft. . Biggin Pond Road, State Route Number: 5480 From: Grove Hill Rd., (Rt. 5471) 0.24 Mi. E. of Coalfield Rd.. (Rt. 754) To: Biggin Pond Ln., (Rt. 54f81), a distance of: 0.10 miles. Right-of-way record was filed on 12/8/1998 with the Office Of Clerk To Circuit Court in Pb. 102; Pg. 29, with a width of 40 Ft. . Biggin Pond Road, State Rroute Number: 5480 From: Biggin Pond L.n., (Rt. 5481) To: 0.17 Mi. N. of Grove Hill Rd., (Rl. 5471), a distance of: 0.07 miles. Right-of-way record was filed on 12/8/1998 with the Office Of Clerk To Circuit Court in Pb. 102; Pg. 29, with a width of 40 Ft. . Biggin Pond Road, State Rroute Number: 5480 From: Biggin Pond L.n., (Rt. 5481) To: 0.10 Mi. N. of Grove Hill Rd., (Rt. 5471), a distance of: 0.02 miles. Right-of-way record was filed on 12/8/1998 with the Office Of Clerk To Circuit Court in Pb. 102; Pg. 29, with a width of 40 Ft. . Biggin Pond Road, State R,oute Number: 5480 From: Grove Hill Rd., (Rt. 5471) 0.35 Mi. E. of Coalfield Rd.. (Rt. 754) To: Biggin Pond l.n., (Rt. 5481), a distance of: 0.08 miles. Right-of-way record was filed on 12/8/1998 with the Office Of Clerk To Circuit Court in Pb. 102; Pg. 29, with a width of 40 Ft. And, further, the Board adopted the following resolution: WHEREAS, recorded in Chesterfield the streets described below are shown on plats the Clerk's Office of the Circuit Court of County; and WHEREAS, the Resident Engineer for the Virginia Department of Transportation has advised this Board the streets meet the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportation. ,_..~ NOW, THEREFORE BE IT RESOLVED, that this Board requests 4/25/01 01-373 the Virginia Department of Transportation to add the streets described below to the secondary system of state highways, pursuant to ~ 33.1-229, Code of Virginia, and the Department's Subdivision Street Requirements. AND, BE IT FURTHER RESOLVED, that this Board guarantees a clear and unrestricted right-of-way, as described, and any necessary easements for cuts, fills and drainage. - AND, BE IT FURTHER RESOLVED, that a certified copy of resolution be forwarded to the Resident Engineer for Virginia Department of Transportation. this the TYDe Chanae to the Secondary System of State Hiahways: Addition Basis for Change: Addition, New subdivision street Statutory Reference: ~33.1.229 Project: Gravity Hill, Section 1 @ The Grove . Goswick Lane, State Route Number: 5476 From: Goswick Ridge Rd., (Rt. 5475) To: Gravity Hill Rd., (Rt. 5479), a distance of: 0.09 miles. Right-of-way record was filed on 12/11/1998 with the Office Of Clerk To Circuit Court in Pb. 102; Pg. 33, with a width of 40 Ft. · Goswick Ridge Road, State Route Number: 5475 From: Grove Hill Rd., (Rt. 5471) To: Goswick Ln., (Rt. 5476), a distance of: 0.05 miles. Right-of-way record was filed on 1211111998 with the Office Of Clerk To Circuit Court in Pb. 102; Pg. 33, with a width of 40 Ft. · Goswick Ridge Road, State Route Number: 5475 From: Goswick Ln., (Rt. 5476) To: 0.13 Mi. W. of Goswick Ln., (Rt. 5476), a distance of: 0.13 miles. Right-of-way record was filed on 12/11/1998 with the Office Of Clerk To Circuit Court in Pb. 102; Pg. 33, with a width of 40 Ft. . Goswick Ridge Road, State Route Number: 5475 From: Goswick Ln., (Rt. 5476) To: Gravity Hill Ln., (Rt. 5477), a distance of: 0.10 miles. Right-of-way record was filed on 12/11/1998 with the Office Of Clerk To Circuit Court in Pb. 102; Pg. 33, with a width of 40 Ft. . Goswick Ridge Road, State Route Number: 5475 From: Gravity Hill Ln., (Rt. 5477) To: 0.17 Mi. S. of Grove Hill Rd., (Rt. 5471), a distance of: 0.02 miles. Right-of-way record was filed on 12/11/1998 with the Office Of Clerk To Circuit Court in Pb. 102; Pg. 33, with a width of 40 Ft. - . Gravity Hill Lane, State Route Number: 5477 From: Goswick Ridge Rd., (Rt. 5475) To: Gravity Hill TI., (Rt. 5478), a distance of: 0.08 miles. Right-of-way record was filed on 12/11/1998 with the Office Of Clerk To Circuit Court in Pb. 102; Pg. 33, with a width of 40 Ft. 4/25/01 01-374 . Gravity Hill Road, State Route Number: 5479 From: Goswick Ln., (Rt. 5476) To: Gravity Hill TI., (Rt. 547Ei), a distance of: 0.04 miles. Right-of-way record was filed on 12/11/1998 with the Office Of Clerk To Circuit Court in Pb. 102; Pg. 33, with a width of 40 Ft. . Gravity Hill Road, State ROlllte Number: 5479 From: Grove Hill Rd.. (Rt. 5471) To: Goswick Ln., (Rt. 5476), a distance of: 0.07 miles. Right-of-way record was filed on 12/11/1998 with the Office Of Clerk To Circuit Court in Pb. 102; Pg. 33, with a width of 44 Ft. . Gravity Hill Trail, State Roulie Number: 5478 From: Gravity Hill Ln., (Rt. 5477) To: 0.17 Mi. S. of Grove Hill Rd., (Rt. 5471), a distance of: 0.02 miles. Right-of-way record was filed on 12/11/1998 with the Office Of Clerk To Circuit Court in Pb. 102; Pg. 33, with a width of 40 Ft. . Gravity Hill Trail, State Route Number: 5478 From: Gravity Hill Rd., (Rt. 54i'9) To: Gravity Hill Ln., (Rt. 5477), a dislance of: 0.04 miles. Right-of-way record was filed on 12/11/1998 with the Office Of Clerk To Circuit Court in Pb. 102; Pg. 33, with a width of 40 Ft. And, further, the Board adopted the following resolution: WHEREAS, the streets described below are shown on plats recorded in the Clerk's Office of the Circuit Court of Chesterfield County; and WHEREAS, the Resident Engineer for the Virginia Department of Transportation has advised this Board the streets meet the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportation. NOW, THEREFORE BE IT RESOLVED, that this Board requests the Virginia Department of Transportation to add the streets described below to the secondary sYf3tem of state highways, pursuant to S 33.1-2291 Code of Virginia, and the Department's Subdivision Street Requirements. AND, BE IT FURTHER RESOLVED, that this Board guarantees a clear and unrestricted right-of -way, as described, and any necessary easements for cuts, fills and drainage. AND, BE IT FURTHEFl RESOLVED, that a certified copy of resolution be forwarded to the Resident Engineer for Virginia Department of Transportation. this the Tvpe Chanae to the Secondary System of State Hiahwavs: Addition Basis for Change: Addition, New subdivision street Statutory Reference: S33.1-229 -'" Project: Bon Air Place . Rubis Lane, State Route Number: 4267 From: Summit Acres Dr., (Rt. 870) To: Rubis Tr., (Rt. 4268), a distance of: 0.06 miles. 4/25/01 01-375 Right-at-way record was tiled on 2/28/1985 with the Office Ot Clerk To Circuit Court in Pb. 48; Pg. 76 with a width at 50 Ft. Right-at-way record was tiled on 7/21/1995 with the Office Ot Clerk To Circuit Court in Pb. 88; Pg. 42 with a width at 40 Ft. · Rubis Terrace, State Route Number: 4268 - From: Rubis Ln., (Rt. 4267) To: Cul-de-sac, a distance at 0.03 miles. Right-at-way record was filed on 7/21/1995 with the Office Ot Clerk To Circuit Court in Pb. 88; Pg. 42, with a width at 40 Ft. · Rubis Terrace, State Route Number: 4268 From: Rubis Ln., (Rt. 4267) To: Cul-de-sac, a distance at: 0.07 miles. Right-at-way record was tiled on 7/21/1995 with the Office Ot Clerk To Circuit Court in Pb. 88; Pg. 42, with a width at 40 Ft. And, further, the Board adopted the following resolution: WHEREAS, the streets described below are shown on plats recorded in the Clerk's Office of the Circuit Court of Chesterfield County; and WHEREAS, the Resident Engineer for the Virginia Department of Transportation has advised this Board the streets meet the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportation. NOW, THEREFORE BE IT RESOLVED, that this Board requests the Virginia Department of Transportation to add the streets described below to the secondary system of state highways, pursuant to ~ 33.1-229, Code of Virginia, and the Department's Subdivision Street Requirements. AND, BE IT FURTHER RESOLVED, that this Board guarantees a clear and unrestricted right-of-way, as described, and any necessary easements for cuts, fills and drainage. AND, BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident Engineer for the Virginia Department of Transportation. Tvee Chanae to the Secondary Svstem ot State Hiahwavs: Addition Basis tor Change: Addition, New subdivision street Statutory Reference: fi33.1-229 Project: Brandy Oaks, Section 5 . Brandy Oaks Boulevard, State Route Number: 5369 From: Beach Rd., (Rt. 655) To: Willowcrest Ln., (Rt. 5370), a distance at: 0.14 miles. Right-ot-way record was filed on 6/2/1994 with the Office Ot Clerk To Circuit Court in Db. 2539; Pg. 253, with a width at 70 Ft. · Brandy Oaks Boulevard, State Route Number: 5369 From: Willowcrest Ln., (Rt. 5370) 4/25/01 01-376 To: 0.78 Mi. N. of Beach Rd., (Rt. 655), a distance of: 0.64 miles. Right-of-way record was filed on 6/2/1994 with the Office Of Clerk To Circuit Court in Db. 2539; Pg. 253, with a width of 70 Ft. . Willowcrest Court, State Ro,ute Number: 5371 From: Willowcrest Ln., (Rt. 53?0) To: Cul-de-sac, a distance of: 0.23 miles. Right-of-way record was filed on 7/21/1995 with the Office Of Clerk To Circuit Court in Pb. 88; PgA2. with a width of 50 Ft. . Willowcrest Lane, State Route Number: 5370 From: Brandy Oaks BI., (Rt. 5:~69) To: Willowcrest Ct., (Rt. 53i'1), a distance of: 0.06 miles. Right-of-way record was filed on 7/21/1995 with the Office Of Clerk To Circuit Court in Pb. 88; PgA2, with a width of 50 Ft. . Willowcrest Lane, State Route Number: 5370 From: Willowcrest Ct., (Rt. 53l1) To: Cul-de-sac, a distance of: 0.22 miles. Right-of-way record was filed on 7/21/1995 with the Office Of Clerk To Circuit Court in Pb. 88; PgA2, with a width of 50 Ft. Ayes: Humphrey, Miller, Barber, McHale and Warren. Nays: None. a.D.9. APPROVAL OF THE REVISED FIRE AND EMERGENCY SERVICES AGREEMENT WITH POWHATAN COUNTY On motion of Mr. McHale, seconded by Mr. Barber, the Board approved a revised Fire and Emergency Services Agreement between Chesterfield County Fire and Emergency Medical Services and Powhatan County. Ayes: Humphrey, Miller, Barber, Iv1cHale and Warren. Nays: None. a.D.10. REOUESTS FOR PERMITS TO STAGE FIREWORKS DISPLAYS a.D.10.a. AT THE SUNDAY PARK PENINSULA OF BRANDERMILL On motion of Mr. McHale, seconded by Mr. Barber, the Board approved a request from the Brandermill Community Association to stage a fireworks display at the Sunday Park peninsula at Brandermill on July 4, 2001 with a rain date of July 5, 2001. Ayes: Humphrey, Miller, Barber, McHale and Warren. Nays: None. a.D.10.b. AT THE CHESTERFIELD COUNTY FAIRGROUNDS -~ On motion of Mr. McHale, seconded by Mr. Barber, the Board approved a request from the Chesterfield County Parks and Recreation Department to stage a fireworks display at the Chesterfield County Fairgrounds on July 4, 2001. Ayes: Humphrey, Miller, Barber, McHale and Warren. Nays: None. 4/25/01 01-377 a.D.10.c. AT THE WOODLAKE PAVILION/AMPHITHEATER On motion of Mr. McHale, seconded by Mr. Barber, the Board approved a request from the Woodlake Community Association to stage a fireworks display at the Woodlake Pavilion/Amphitheater on September 2, 2001 with a rain date of September 8, 2001. - Ayes: Humphrey, Miller, Barber, McHale and Warren. Nays: None. a.D.11. REOUEST FOR MUSIC/ENTERTAINMENT PERMIT FROM GREATER RICHMOND SCAN (STOP CHILD ABUSE NOW) FOR THE BOULDERS COMPLEX CONCERT SERIES On motion of Mr. McHale, seconded by Mr. Barber, the Board approved a request from Greater Richmond SCAN (Stop Child Abuse Now) for a music/entertainment festival permit for a concert series to be held at the Boulders Complex on Wednesday evenings beginning May 9, 2001 and ending on August 29, 2001. Ayes: Humphrey, Miller, Barber, McHale and Warren. Nays: None. a.D.12. CONVEYANCE OF AN EASEMENT TO VIRGINIA ELECTRIC AND POWER COMPANY TO INSTALL UNDER~ROUND AND OVERHEAD SERVICE TO LIGHT THE TENNIS COURTS AT MEADOWBROOK HIGH SCHOOL - On motion of Mr. McHale, seconded by Mr. Barber, the Board authorized the Chairman of the Board of Supervisors and the County Administrator to execute an easement agreement with Virginia Electric and Power Company to install underground and overhead service to light the tennis courts at Meadowbrook High School. (It is noted a copy of the plat is filed with the papers of this Board.) Ayes: Humphrey, Miller, Barber, McHale and Warren. Nays: None. a.D.13. APPROVAL OF SEWER CONTRACT FOR GLOVER PROPERTY ON JACOBS ROAD On motion of Mr. McHale, seconded by Mr. Barber, the Board approved the following sewer contract for 8730 Jacobs Road - Contract Number 00-0150, which includes 344 L.F. I of eight inch wastewater lines: - Developer: Betty O. Glover Contractor: Excalibur Construction Corporation Contract Amount: Estimated County Cost for Off-Site: $805.75 Estimated Developer Cost: $15,189.00 Estimated Total: $14,383.25 Code: (Refunds thru Connections - Off-Site) 5N-572VO-E4D District: Dale (It is noted a copy of the vicinity sketch is filed with the papers of this Board.) Ayes: Humphrey, Miller, Barber, McHale and Warren. Nays: None. 4/25/01 01-378 a.D.14. APPROVAL OF UTILITY CONTRACT FOR KING'S FARM AT RIVERDOWNS On motion of Mr. McHale, seconded by Mr. Barber, the Board approved the followin9 utility contract for King's Farm at Riverdowns - Contract Number 00-0199, which includes 2,375 L.F. ~ of twelve inch water lines: Developer: Riverdowns L.C. Contractor: Excalibur Construction Corporation Contract Amount: Estimated County Cost for Oversizing: Estimated Developer Cost: Estimated Total: Code: (Refunds thru Connections - Oversizing) District: Midlothian $18,385.00 $337,375.20 $318,990.20 5B-572VO-E4C (It is noted a copy of the vicini papers of this Board.) sketch is filed with the Ayes: Humphrey, Miller, Barber, McHale and Warren. Nays: None. a.D.15. ACCEPTANCE OF PARCELS OF LAND a.D.15.a. FOR GROVE HILL ROAD FROM GLEN ROY CORPORATION AND THE TUCKAHOE CARDINAL CORPORATION, A VIRGINIA CORPORATION: On motion of Mr. McHale, seconded by Mr. Barber, the Board accepted the conveyance of a parcel of land containing 3.985 acres from Glen Roy Corporation and The Tuckahoe Cardinal Corporation, a Virginia corporation, and authorized the County Administrator to execute the necessary deed. (It is noted a copy of the plat is filed with the papers of this Board.) Ayes: Humphrey, Miller, Barber, McHale and Warren. Nays: None. a . D . 15 . b . AT THE INTE:RSECTION OF NORTH WOOLRIDGE ROAD AND GENITO ROAD FROM RESERVOIR DEVELOPMENT CORPORATION AND RESERVOIR LAND ASSOCIATES On motion of Mr. McHale, seconded by Mr. Barber, the Board accepted the conveyance of a parcel of land containing 0.273 acres at the intersection of North Woolridge Road and Genito Road (Route 604) from Reservoir Development Corporation and Reservoir Land Associates, and authori zed the County Administrator to execute the necessary deed. (It is noted a copy of the plat is filed with the papers of this Board.) Ayes: Humphrey, Miller, Barber, J\1cHale and Warren. Nays: None. a.D.16. AUTHORIZATION TO AID REALTICORP IN THE ACQUISITION OF A VARIABLE: WIDTH PARCEL OF LAND FOR IMPROVEMENTS TO HUGUENOT ROAD On motion of Mr. McHale, seconded by Mr. Barber, the Board authorized Right of Way staff to aid Realticorp in the acquisition of a variable width parcel of land from Jacqueline V. Gant, subject to the execution of a contract agreeing to pay for all costs. (It is noted a copy of the plat is filed with the papers of this Board.) 4/25/01 01-379 Ayes: Humphrey, Miller, Barber, McHale and Warren. Nays: None. a.D.17. DESIGNATION OF RIGHT OF WAY AT THE WINTERPOCK FIRE STATION NUMBER 19 0- On motion of Mr. McHale, seconded by Mr. Barber, the Board designated right of way at the Winterpock Fire Station Number 19, and authorized the County Administrator to execute the necessary Declaration. (It is noted a copy of the plat is filed with the papers of this Board.) Ayes: Humphrey, Miller, Barber, McHale and Warren. Nays: None. a.D.1a. REOUESTS FOR PERMISSION a.D.1a.a. FROM JENNIFER MAE OWENS TO INSTALL A PRIVATE WATER SERVICE WITHIN A PRIVATE EASEMENT TO SERVE PROPERTY ON BELMONT ROAD On motion of Mr. McHale, seconded by Mr. Barber, the Board approved a request from Jennifer Mae Owens to install a private water service within a private easement to serve property at 7763 Belmont Road, and authorized the County Administrator to execute the water connection agreement. (It is noted a copy of the plat is filed with the papers of this Board.) - Ayes: Humphrey, Miller, Barber, McHale and Warren. Nays: None. a.D.1a.c. FROM EDWARD A. RUMSEY AND KELLEY C. RUMSEY FOR AN EXISTING ~RAVEL DRIVEWAY TO ENCROACH WITHIN A SIXTEEN FOOT SEWER EASEMENT. TEN FOOT EASEMENT AND STREETLIGHT EASEMENT ACROSS LOT 36. RIVERTON, SECTION E On motion of Mr. McHale, seconded by Mr. Barber, the Board approved a request from Edward A. Rumsey and Kelley C. Rumsey for an existing driveway to encroach within a sixteen foot sewer easement, ten foot easement and streetlight easement across Lot 36, Riverton, Section E, subject to the execution of a license agreement. (It is noted a copy of the plat is filed with the papers of this Board.) Ayes: Humphrey, Miller, Barber, McHale and Warren. Nays: None. - a.D.1a.d. FROM ELIZABETH H. BABB, JANE H. BIRZENIEKS, ELIZABETH B. WOOD, PAUL GREGORY BABB. ANN B. RHYNE, KATHRYN JANE BIRZENIEKS AND EMILY GREGORY BIRZENIEKS FOR A PROPOSED EIGHTEEN FOOT GRAVEL DRIVEWAY TO ENCROACH WITHIN A TWENTY- FIVE FOOT UNIMPROVED COUNTY RIGHT OF WAY KNOWN AS MORRISETT ROAD On motion of Mr. McHale, seconded by Mr. Barber, the Board approved a request from Elizabeth H. Babb, Jane H. Birzenieks, Elizabeth B. Wood, Paul Gregory Babb, Ann B. Rhyne, Kathryn Jane Birzenieks and Emily Gregory Birzenieks for a proposed eighteen foot gravel driveway to encroach within a twenty-five foot unimproved County right of way known as Morrisett Road, 4/25/01 01-380 -~------_..---..,...,-",,-_..._-_.._---- subject to the execution of a license agreement. (It is noted a copy of the vicinity sketch is filed with the papers of this Board. ) Ayes: Humphrey, Miller, Barber, McHale and Warren. Nays: None. a.D.19. REFER ORDINANCE TO PLANNING COMMISSION TO INCLUDE APARTMENT BMPS IN THE SWIFT CREEK WATERSHED WITHIN THE BMP MAINTENANCE ORDINANCE AND TO EXCLUDE SECOND DWELLING UNITS FROM THE BMP MAINTENANCE ORDINANCE _/ On motion of Mr. McHale, seconded by Mr. Barber, the Board referred an ordinance to the Planning Commission to include apartment BMPs in the Swift Creek Watershed wi thin the BMP Maintenance Ordinance and to exclude second dwelling units from the BMP maintenance ordinance. Ayes: Humphrey, Miller, Barber, McHale and Warren. Nays: None. 8.D.20. APPROVAL OF THE PURCHASE OF RIGHT OF WAY FOR THE SALEM CHURCH ROAD SIDEWALK PROJECT FROM MICHAEL J. GIZZI AND SANDRA SHEARIN _GIZZ~ On motion of Mr. McHale, seconded by Mr. Barber, the Board approved the purchase of 0.015 acres of right of way for the Salem Church Road Sidewalk Project from Michael J. Gizzi and Sandra Shearin Gizzi, and authori.zed the County Administrator to execute the deed. (It is noted a copy of the plat is filed with the papers of this Board.) Ayes: Humphrey, Miller, Barber, McHale and Warren. Nays: None. 8.D.21. TRANSFER OF DISTRICT IMPROVEMENT FUNDS a.D.21.a. FROM THE ~~OACA DISTRICT IMPROVEMENT FUND TO THE SCHOOL BOAF~D TO PURCHASE TWO-WAY SECURITY RADIOS F.OR CRENS~~ ELEMENTARY_SCHpOL On motion of Mr. McHale, seconded by Mr. Barber, the Board transferred $850 from the r'latoaca District Improvement Fund to the School Board to purchase tvvo-way security radios for Crenshaw Elementary School. Ayes: Humphrey f l'I!iller, Barber, McHale and Warren. Nays: None. a.D.21.b. FROM THE MIDLOTHIAN DISTRICT IMPROVEMENT FUND TO FOREST VIEW RESCUE SQUAD TO PURCHASE AND INSTALL A COUNTY EltlERGENCY COMMUNICATIONS RADIO IN A NEW ~BULANCE On motion of Mr. McHale, seconded by Mr. Barber, the Board transferred $3,000 from the Midlothian District Improvement Fund to Forest View Rescue Squad to purchase and install a County emergency communications radio in a new ambulance. Ayes: Humphrey" Miller, Barber, McHale and Warren. Nays: None. 4/25/01 01-381 The following Items were removed from the Consent Agenda for Board discussion: ..--.... a.D.1a.b. FROM ALAN D. HODGE AND KATHRYN T. HODGE FOR A PRIVATE SEWAGE FORCE MAIN TO ENCROACH WITHIN A TEN FOOT EASEMENT. A VARIABLE WIDTH EASEMENT FOR ACCESS AND MAINTENANCE OF A RETENTION BASIN AND A TWENTY FOOT DRAINAGE EASEMENT ACROSS LOTS 26 AND 27, BEECHWOOD FOREST, SECTION 1 After brief discussion, Mrs. Humphrey made a motion, seconded by Mr. Miller, for the Board to approve a request from Alan D. Hodge and Kathryn T. Hodge to have a private sewage force main encroach within a ten foot easement, a variable width easement for access and maintenance of a retention basin and a twenty foot drainage easement across Lots 26 and 27, Beechwood Forest, Section 1, subject to the execution of a license agreement. (It is noted a copy of the plat is filed with the papers of thi s Board.) Ayes: Humphrey, Miller, Barber, McHale and Warren. Nays: None. - a.D.1a.e. FROM RICHMOND RESOURCE, LIMITED TO HAVE A PRIVATE SEWAGE FORCE MAIN TO ENCROACH WITHIN A VARIABLE WIDTH EASEMENT FOR ACCESS AND MAINTENANCE OF A RETENTION BASIN AND A TWENTY FOOT DRAINAGE EASEMENT ON LOTS 26 AND 27 AND FOR A REMOTE DRAINFIELD TO ENCROACH WITHIN A FIVE FOOT EASEMENT ON LOT 26, BEECHWOOD FOREST. SECTION 1 Mr. Harmon stated that the Planning Department had expressed concerns relative to septic tanks and drainfields not being located on the lots they serve. Mrs. Humphrey stated that it is not possible to address Planning staff's concerns because of a BMP which separates the two lots. When asked, Mr. Stuart Cantor, representing Richmond Resource, Limited, stated that the Board action being requested will meet his needs. .~ Mrs. Humphrey made a motion, seconded by Mr. McHale, for the Board to approve a request from Richmond Resource, Limited to have a private sewage force main encroach within a variable width easement for access and maintenance of a retention basin and a twenty foot drainage easement on Lots 26 and 27 and for a remote drainfield to encroach within a five foot easement on Lot 26, Beechwood Forest, Section 1, subject to the execution of a license agreement. Mr. Barber expressed concerns relative to issues that might arise with future sale of the property. Mr. Cantor stated there will be a recorded easement of record and indicated that Lot 26 is more than two acres in size and contains room for three septic fields and back-ups. Mr. Miller expressed concerns relative to maintenance of the septic systems. 01-382 4/25/01 Mr. Cantor stated that septic tanks will be located on each of the lots and the homeowners will be required to maintain their own septic tanks. Mr. Miller stated that he will support the request even though he feels there is a potential for future problems to arise for potential home buyers. Mrs. Humphrey stated that she agrees with the concerns raised by Mr. Miller, but indicated that the action being requested is the only feasible way to solve the problem. Mrs. Humphrey then called for a vote on her motion, seconded by Mr. McHale, for the Board to approve a request from Richmond Resource, Limited to have a private sewage force main encroach within a variable width easement for access and maintenance of a retention basin and a twenty foot drainage easement on Lots 26 and 27 and for a remote drainfleld to encroach within a five foot easement on Lot 26, Beechwood Forest, Section 1, subject to the execution of a license agreement. (It is noted a copy of the plat is filed with the papers of this Board.) -_...~- Ayes: Humphrey, Miller, Barber, McHale and Warren. Nays: None. a.D.1.c. TO CONSIDER AN ORDINANCE TO DIVIDE THE BELLWOOD, BRANCHES AND MANCHESTER VOTING PRECINCTS Discussion, questions and comment.s ensued relative to dividing the Manchester, Branches and Bellwood Voting Precincts. Mr. Haake stated that the voters affected by the changes will be notified through the generation of new voter cards. On motion of Mr. Warren, seconded by Mrs. Humphrey, the Board set the date of May 23, 2001 at 7:00 p.m. for a public hearing to consider an ordinance to divide the Bellwood, Branches and Manchester Voting Precincts. Ayes: Humphrey, Miller, Barber, McHale and Warren. Nays: None. 9. HEARINGS OF CITIZE:NS ON UNSCHEDULED MATTERS OR CLAIMS There were no hearings of citizens on unscheduled matters or claims at this time. 10. REPORTS On motion of Mr. McHale, seconded by Mr. Warren, the Board approved the following reports: A report on Developer Water and Sewer Contracts and a status report on the General Fund Balance, Reserve for Future Capital proj ects, District Improvement F1..1nds and Lease Purchases. And, further, the Board accepted the following roads into the State Secondary System: ADDITION LENGTH CHESDIN PARK. SECTION~ (Effective 3/23/01) Chesdin Park Drive (Route 4282) - From Chesdin Park Turn (Route 4283) to cul-de-sac 0.11 Mi 4/25/01 01-383 Chesdin Park Drive (Route 4282) - From River Road (Route 602) to Chesdin Park Turn (Route 4283) Chesdin Park Turn (Route 4283) - From Chesdin Park Drive (Route 4282) to cul-de-sac 0.14 Mi 0.05 Mi DEER RUN, SECTION 2 (Effective 3/26/01) - Affirmed Drive (Route 4919) - From Buck Rub Drive (Route 4713) to 0.15 Mile North War Admiral Drive (Route 4921) 0.04 Mi SAVANNAH TRACE, SECTION 2 (Effective 3/23/01) Casey Savannah Lane (Route 3939) - From Iron Ore Way (Route 3939) to Steven Hill Drive (Route 3898) 0.14 Mi Steven Hill Court (Route 3899) - From Steven Hill Drive (Route 3898) to cul-de-sac 0.03 Mi Steven Hill Drive (Route 3898) - From Casey Savannah Lane (Route 3939) to Steven Hill Court (Route 3899) 0.10 Mi Steven Hill Drive (Route 3898) - From Casey Savannah Lane (Route 3939) to 0.06 Mile West of Casey Savannah Lane (Route 3939) 0.06 Mi Steven Hill Drive (Route 3898) - From Steven Hill Court (Route 3899) to cul-de-sac 0.04 Mi Ayes: Humphrey, Miller, Barber, McHale and Warren. Nays: None. - 11. DINNER On motion of Mr. McHale, seconded by Mrs. Humphrey, the Board recessed to the Administration Building, Room 502, for dinner. Ayes: Humphrey, Miller, Barber, McHale and Warren. Nays: None. Reconvening: 12. INVOCATION Reverend Dr. Dorothy McNeer O'Quinn, Pastor of Trinity United Methodist Church, gave the invocation. 13. PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA - Eagle Scout Andrew Stephen Price-Gibson led the Pledge of Allegiance to the Flag of the United States of America. Mr. Barber introduced Mr. Thomas O'Neill, James River High School government student who is participating in Model County Government Day and chose to remain for the evening session. He commended Mr. O'Neill for his desire to learn more about the local government process. 14. RESOLUTIONS AND SPECIAL RECOGNITIONS 01-384 4/25/01 14.A. RECOGNIZING MATOACA WOMAN'S CLUB FOR ITS DEDICATED COMMUNITY SERVICE Mr. Kappel introduced members of the Matoaca Woman's Club who were present to receive the resolution. On motion of the Board, the following resolution was adopted: WHEREAS, the Matoaca Woman's Club was organized in 1967 by 41 charter members, of whom eight are still active and two are honorary members; and WHEREAS, since its inception, the club has contributed more than 150,000 volunteer hours to the Matoaca community; and WHEREAS, the club's members donated a closed caption television adapter to the Lucy Cor I' Nursing Home; and WHEREAS, club members remember 25 elderly and home-bound Matoaca residents with gifts and cards on their birthdays, Easter, Valentine's Day and Christmas; and WHEREAS, cl ub members have also supported Canine Companions for Independence; Operation Smile; Camp Easter Seal East; the Matoaca Library; various programs in Matoaca Elementary, Middle and High schools; the Adopt-A-Highway program; and the Civil War plot at the Matoaca Cemetery; and WHEREAS, the club has performed these and other community service projects too numerous to list. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors publicly recognizes the Matoaca Woman's Club, expressed its appreciation for exemplary service, compassion and citizenship, and wishes its members continued success in all their endeavors. Ayes: Humphrey, Miller, Barber, McHale and Warren. Nays: None. Mrs. HumphrE~y presented the executed resolution to Ms. Jeanne Dyson, past President, and expressed appreciation for the contributions of the Matoaca Woman's Club to the Matoaca community and to Chesterfield County. Ms. Jean Driskill, current President of the Matoaca Woman's Club, expressed appreciation to the Board for the recognition. 14.B. RECOGNIZING MAY 2001, AS "MULTIPLE SCLEROSIS AWARENESS MONTH'~ Mr. Hammer introduced ~1s. Christine Cannaday, Programs Director for the Central Virginia Chapter of the Mul tiple Sclerosis Society, and Ms. Holly Jones, Programs Coordinator, who were present to receive the resolution. On motion of Mr. McHale, seconded by Mr. Barber, the Board adopted the following resolution: WHEREAS, Multiple Sclerosis (MS) is a disabling and unpredictable autoimmune disease; and WHEREAS, MS has no known cause and no known cure; and WHEREAS, this disease causes the body's immune system to attack the protective insulation of nerve fibers, causing a 4/25/01 01-385 short circuit and scarring of the central nervous system; and WHEREAS, the sYmptoms of MS can include muscle stiffness or spasms, vision problems, memory loss, weakness, numbness or tingling, loss of bladder or bowel control, poor balance and lack of coordination; and WHEREAS, the National Multiple Sclerosis Society was founded in 1946 to combat this terrible disease; and - WHEREAS, this organization is the world's largest private, non-profit funding source for MS-related research; and WHEREAS, the Central Virginia Chapter of the National Multiple Sclerosis Society provides education and assistance to people with MS and to their families, as well as to health care professionals in 31 countiesl including Chesterfield County, and in four cities. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors recognizes May 2001, as "Multiple Sclerosis Awareness Month" in Chesterfield County, and expresses its appreciation to the Central Virginia Chapter of the National Multiple Sclerosis Society its dedicated work to eradicate this disease. Ayes: Humphrey, Miller, Barber, McHale and Warren. Nays: None. Mrs. Humphrey presented the executed resolution to Ms. Cannaday, accompanied by Ms. Jones, and commended the Multiple Sclerosis Society for its dedicated work in promoting awareness of the disease and providing assistance to people who suffer from MS as well as their family members. - 14.C. RECOGNIZING CHESTERFIELD TRIAD FOR ITS COMMITMENT TO CHESTERFIELD COUNTY SENIOR CITIZENS Major Hutton introduced members of the "Chesterfield Senior Day" Planning Committee who were present to receive the resolution. On motion of the Board, the following resolution was adopted: WHEREAS, Chesterfield TRIAD is an organization dedicated to enhancing quality of life for senior citizens; and WHEREAS, TRIAD also is committed to reducing crime against senior citizens; and WHEREAS, TRIAD will sponsor "Chesterfield Senior Day" on Wednesday, May 2, 2001 from 9 a. m. until 1 p. m. at the Chesterfield County Fairgrounds; and WHEREAS, this event will provide an excellent opportunity for seniors, care givers and friends to visit with more than 50 businesses and non-profit agencies offering goods or services for seniors; and - WHEREAS, seniors attending this event will be able to obtain a "File of Life" packet containing a form to record important health information, along with a special sticker that can be placed on the door of their home; and WHEREAS, emergency medical technicians have been trained to look for this sticker when responding to calls for emergency medical service at a residence; and 4/25/01 01-386 WHEREAS, in these ways, TRIAD is reaching out to seniors to help them to maintain healthy, independent lifestyles. NOW, THEREFORE BE: IT RESOLVED, that the Chesterfield County Board of Supervisors expresses its appreciation to the sponsors and or<::ranizers of Chesterfield TRIAD, and wishes TR~AD continued success in all its efforts on behalf of our senlor residents. Ayes: Humphrey, Miller, Barber, McHale and Warren. Nays: None. '<.-.: Mr. Miller presented executed resolutions to each member of the "Chesterfield Senior Day" Planning Committee and expressed appreciation for TRIAD's efforts on behalf of the County's senior citizens. 14.D. RECOGNIZING BOY SCOUTS UPON ATTAINING THE RANK OF EAGLE SCOUT 14.D.1. ANDREW STEPHEN PRICE-GIBSON, MIDLOTHIAN DISTRICT Mr. Hammer introduced Mr. Andrew Price-Gibson who was present to receive the resolution. On motion of tbe Board, the follc)wing resolution was adopted: WHEREAS, the Boy Scouts of America was incorporated by Mr. William D. Boyce on February 8, 1910" and was chartered by Congress in 1916; and WHEREAS, the Boy Scouts of America was founded to build character, provide citizenship training and promote physical fitness; and WHEREAS, after earning at least twenty-one merit badges in a wide variety of skills including leadership, service and outdoor life, serving in a leadership position in a troop, carrying out a service proj ect beneficial to his community I being active in the troop, demonstrating Scout spirit, and living up to the Scout Oath and Law; and WHEREAS, Mr. Andrew Stephen Price-Gibson, Troop 891, sponsored by Bon }\.ir United Methodist Church, has accomplished those high standards of commitment and has reached the long- sought goal of Eagle Scout, which is earned by only four percent of those individuals entering the Scouting movement; and WHEREAi" growing through his experiences in Scouting, learning the lessons of responsible ci ti zenship, and endeavoring to prepare himsel f for a role as a leader in society, Andrew has distinguished. himself as a member of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE BE IT RESOLVED, that the Chesterf ield County Board of Supervisors hereby extends its congratulations to Mr. Andrew Stephen Price-Gibson on his attainment of Eagle Scout, and acknowledges the good fortune of the County to have such an outstanding young man as one of its citizens. -....^ Ayes: Humphrey" Miller, Barber, McHale and Warren. Nays: None. Mr. Barber presented the executed resolution and patch to Mr. Price-Gibson, accompanied by members of his family, 4/25/01 01-387 congratulated him on his outstanding achievement, and wished him well in future endeavors. Mr. Price-Gibson expressed appreciation to his church, Scoutmasters and members of his troop for their support. 14.D.2. DAVID MICHAEL CALDER, MIDLOTHIAN DISTRICT - Mr. Hammer introduced Mr. David Calder who was present to receive the resolution. On motion of the Board, the following resolution was adopted: WHEREAS, the Boy Scouts of America was incorporated by Mr. William D. Boyce on February 8, 1910, and was chartered by Congress in 1916; and WHEREAS, the Boy Scouts of America was founded to build character, provide citizenship training and promote physical fitness; and WHEREAS, after earning at least twenty-one merit badges in a wide variety of skills including leadership, service and outdoor life, serving in a leadership position in a troop, carrying out a service project beneficial to his community, being active in the troop, demonstrating Scout spirit, and living up to the Scout Oath and Law; and WHEREAS, Mr. David Michael Calder, Troop 891, sponsored by Bon Air United Methodist Church, has accomplished those high standards of commitment and has reached the long-sought goal of Eagle Scout, which is earned by only four percent of those individuals entering the Scouting movement; and - WHEREAS, growing through his experiences in Scouting, learning the lessons of responsible ci ti zenship, and endeavoring to prepare himself for a role as a leader in society, David has distinguished himself as a member of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors hereby extends its congratulations to Mr. David Michael Calder on his attainment of Eagle Scout, and acknowledges the good fortune of the County to have such an outstanding young man as one of its citizens. Ayes: Humphrey, Miller, Barber, McHale and Warren. Nays: None. Mr. Barber presented the executed resolution and patch to Mr. Calder, accompanied by members of his family, congratulated him on his outstanding achievement, and wished him well in future endeavors. Mr. Calder expressed appreciation to his Scoutmasters, parents and the community for their support. - 14.D.3. MICHAEL CHRISTOPHER ROBERTS, MIDLOTHIAN DISTRICT Mr. Hammer introduced Mr. Michael Roberts who was present to receive the resolution. On motion of the Board, the following resolution was adopted: WHEREAS, the Boy Scouts of America was incorporated by Mr. 4/25/01 01-388 William D. Boyce on February 8, 1910, and was chartered by Congress in 1916; and WHEREAS, the Boy Scouts of America was founded to build character, provide citizenship training and promote physical fitness; and WHEREAS, after earning at least twenty-one merit badges in a wide variety of skills including leadership, service and outdoor life, serving in a leadership position in a troop, carrying out a servicE~ project beneficial to his community, being active in the troop, demonstrating Scout spiri t, and living up to the Scout Oath and Law; and WHEREAS, Mr. Michael Christopher Roberts, Troop 891, sponsored by Bon Air United Methodist Church, has accomplished those high standards of commitment and has reached the long- sought goal of Eagle Scout, which is earned by only four percent of those individuals entering the Scouting movement; and WHEREAS, growing through his experiences in Scouting, learning the lessons of responsible citizenship, and endeavoring to prepare himself for a role as a leader in society, Michael has distin:ruished himself as a member of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors hereby extends its congratulations to Mr. Michael Christopher Roberts on his attainment of Eagle Scout, and acknowledges the good fortune of the County to have such an outstanding young man as one of its citizens. Ayes: Humphrey, Miller, Barber, McHale and Warren. Nays: None. Mr. Barber presented the executed resolution and patch to Mr. Roberts, accompanied by his mother, congratulated him on his outstanding achievement, and wished him well in his future endeavors. Mr. Roberts expressed appreciation to his friends, family, fellow scouts and Scoutmaster for their support. 14.E. RECOGNIZING THE: L. C. BIRD HIGH SCHOOL GIRLS VARSITY BASKETBALL TE~[ FOR THEIR OUTSTANDING ACCOMPLISHMENTS Mr. Hammer introduced Mr. Chuck Tester, coach and members of the L. C. Bird High School Girls Varsity Basketball Team who were present to receive the resolution. On motion of the Board, the following resolution was adopted: WHEREAS, participation in high school sports has long been an integral part of Chesterfield County's educational, physical and emotional development for students; and WHEREAS, Mr. Chuck Tester, Coach of the L. C. Bird High School Girls Varsity Basketball Team completed his thirty- seventh year of coaching in Chesterfield County, and was named the Dominion District and Central Region Coach of the Year; and WHEREAS, under Mr. Tester and his staff's guidance and direction, t.he 2000-2001 Lady Skyhawks finished the season with an overall record of 26-4; and WHEREAS, the Lady Skyhawks were the Dominion District Regular Season Champions; and 4/25/01 01-389 WHEREAS, the Lady Skyhawks were the Central Region Champions; and WHEREAS, the Lady Skyhawks were Quarterfinalists in the AAA State Girls Championships; and 0- WHEREAS, the team members include: LaShelle Harris, Tiffany West, Ashley Cox, Carissa Johnson, Krista Searle, Sonja Fenner, Melissa McGruder, Amber Godfrey, Andrea Roberts, and Natalia Moss. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors publicly recognizes the 2000-2001 L. C. Bird High School Girls Varsity Basketball Team for its outstanding representation of Chesterfield County, commends the Lady Skyhawks for their commitment to excellence and sportsmanship, and wishes them continued success. Ayes: Humphrey, Miller, Barber, McHale and Warren. Nays: None. Mr. McHale presented executed resolutions to Coach Tester and also to members of the Lady Skyhawks Basketball Team, congratulated them on an excellent season, and wished them continued academic and athletic success. 14.F. RECOGNIZING THE THOMAS DALE HIGH SCHOOL BOYS VARSITY BASKETBALL TEAM FOR THEIR OUTSTANDING ACCOMPLISHMENTS Mr. Hammer introduced Mr. Eddie Goss, coach and members of the Thomas Dale High School Boys Varsity Basketball Team who were present to receive the resolution. On motion of the Board, the following resolution was adopted: WHEREAS, participation in high school sports has long been an integral part of Chesterfield County's educational, physical and emotional development for students; and WHEREAS, Mr. Eddie Goss, Coach of the Thomas Dale High School Boys Varsity Basketball Team completed his thirteenth year of coaching in Chesterfield County, and was named the Central District, Central Region and Progress Index Coach of the Year; and WHEREAS, under Mr. Goss and his staff's direction, the 2000-2001 Thomas Dale Knights season with an overall record of 24-4; and guidance and f ini shed the WHEREAS, the Thomas Dale Knights were the Central District Regular Season Champions; and WHEREAS, the Thomas Dale Knights were the Central Region Champions; and - WHEREAS, the Thomas Dale Knights were Quarterfinalists in the AAA State Boys Championships; and WHEREAS, the team members include: Elijah Alexis, Derius Swinton, Matt Gwaltney, Ashby Tarkington, Vernon Hamilton, Matt Green, Monty Greene, Curtis Goss, Shaun Fortune, Cory Mitchell, Reggie Robinson, Brad Byerson, Brandon Allen, Nathan Moore, and Fred Reed. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors publicly recognizes the 2000-2001 Thomas Dale High School Boys Varsity Basketball Team for its 4/25/01 01-390 outstanding representation of Chesterfield County, commends the Thomas Dale Knights for their commitment to excellence and sportsmanship, and wishes them continued success. Ayes: Humphrey, Miller, Barber, McHale and Warren. Nays: None. Mr. McHale presented the executed resolutions to Coach Goss and also to members of the Thomas Dale Knights Varsity Basketball Team, congratulated them on an excellent season, and wished them continued academic and athletic success. 15. REOUESTS FOR MOBILE HOME PERMITS AND REZONING PLACED ON THE CONSENT AGENDA TO BE HEARD IN THE FOLLOWING ORDER: _ WITHDRAWALS/DEFERRALS - CASES WHERE THE APPLICANT ACCEPTS THE RECOMMENDATION AND THERE IS NO OPPOSITION - CASES WHERE THE APPLICANT DOES NOT ACCEPT THE RECOMMENDATION AND/OR THERE IS PUBLIC OPPOSITION WILL BE HEARD AT SECTION 17 01SN01a5 In Midlothian Magisterial District, TONY VANDERBURG requested rezoning and amendment of zoning district map from Agricultural (A) to Community Business (C-3). The density of such amendment will be controlled by zoning conditions or Ordinance standards. The Comprehensive Plan suggests the property is appropriate for suburban commercial district uses. This request lies on 0.3 acre lying approximately 230 feet off the north line of Midlothian Turnpike, approximately 1,300 feet west of Le Gordon Drive. Tax ID 724-709-2528 (Sheet 5). Mr. Jacobson presented a summary of Case 01SN0185 and stated that the Planning Commission and staff recommend approval and acceptance of the proffered conditions. He noted that the request conforms to the Midlothian Area Community Plan. _-,,0 Mr. John Fogg, representing the applicant I stated that the recommendation is acceptable. No one came forward to speak in favor of or against the Case. On motion of Mr. Barber, seconded by Mr. McHale, the Board approved Case 01SN0185 and accepted the following proffered conditions: 1. The architectural style of all buildings shall be similar to the architectural style of the buildings located in Village Marketplace or Ivymont Square. Architectural plans shall be submitted for approval in conjunction with site plan review. (P) 2. The following uses shall not be permitted: a. b. c. d. e. f. g. h. i. Cocktail lounges and nightclubs. Feed, seed and ice sales. Fraternal uses. Greenhouses or nurseries. Hospitals. Hotels. Recreational establishments, commercial - indoor. Taxidermist. Commercial kennels. (P) -.._~ 3. All buildings to include accessory buildings shall not exceed a height of 2~ stories or thirty (30) feet, 4/25/01 01-391 whichever is less. (P) Ayes: Humphrey, Miller, Barber, McHale and Warren. Nays: None. 01SN01aa - In Matoaca Magisterial District, ROCKWOOD GOLF PARTNERS requested amendment to Conditional Use Planned Development (Case 89SNOl18) and amendment of zoning district map to delete a condition relative to signage. The density of such amendment will be controlled by zoning conditions or Ordinance standards. The Comprehensive Plan suggests the property is appropriate for general commercial and medium density residential uses. This request lies in Agricultural (A), Community Business (C-3) and General Business (C-5) Districts on 12.0 acres, fronting thirty (30) feet on the south line of Hull Street Road, approximately 500 feet east of Price Club Boulevard. Tax IDs 748-684-6098 and 748-685-2348 (Sheet 10). Mr. Jacobson presented a summary of Case 01SN0188 and stated that the Planning Commission and staff recommend approval. Mr. Tom Matthews, representing the applicant, stated that the recommendation is acceptable. No one came forward to speak in favor of or against the Case. When asked, Mr. Matthews stated that at this time the applicant cannot have a sign and the request would allow the applicant to locate a sign on the subject property. On motion of Mrs. Humphrey, seconded by Mr. Miller, the Board approved Case 01SN0188. Ayes: Humphrey, Miller, Barber, McHale and Warren. Nays: None. 16. PUBLIC HEARINGS 16.A. TO CONSIDER AN APPROPRIATION OF FUNDS FOR COMPREHENSIVE SERVICES Mr. Hammer stated that this date and time has been advertised for a public hearing to consider appropriation of up to an additional $1,330,000 for Comprehensive Services. He further stated that the additional appropriation requested is a direct result of increases in the number of children served and the cost of services. No one came forward to speak in favor of or against the issue. There was brief discussion relative to the State's allocation for Comprehensive Services and the required County match. - On motion of Mrs. Humphrey, seconded by Mr. McHale, the Board approved the appropriation of up to an additional $1,330,000 for Comprehensive Services - $737,600 to be provided by the State; $202,400 is the County's portion of the required $462,400 local match; $110,000 is the School's portion of the local match; $150,000 to be provided from the Comprehensive Services Act fund retained earnings; and $130,000 is expected from Colonial Heights. (It is noted that the County's local match of $202,400 will be identified from unspent departmental appropriations at year-end.) 01-392 4/25/01 Ayes: Humphrey, Miller, Barber, McHale and Warren. Nays: None. 16.B. TO CONSIDER REVISIONS OF FY2001 SCHOOL FOOD SERVICE FUNDS Ms. Dickson stated that this date and time has been advertised for a public hearing to consider revisions of FY2001 School Food Service Funds. No one carne forward to speak in favor of or against the issue. On motion of Mr. McHale, seconded by Mrs. Humphrey, the Board increased estimated revenues and appropriations in the School Food Service fund by $705,500 and increased the transfer of $925,000 from Food Services to the School Capital Improvements fund. (It is noted the $248,000 difference between the increase in appropriations in Food Services and the transfer will be accomplished by using current FY2001 budget appropriations. ) Ayes: Humphrey, Miller, Barber, McHale and Warren. Nays: None. 16.C. TO CONSIDER AMENDMENTS AND ADDITIONS TO THE ZONING ORDINANCE REGARDING REOUIREMENTS FOR SIGNS Mr. Greg Allen, Planning Administ:rator, stated that this date and time has been advertised for a public hearing to consider amendments and additions to the zoning ordinance regarding requirements for signs. He stated that staff recommends that the Board adopt the ordinance including changes relative to banners, new signs at older schools with existing older signs; and governmental flag size made by staff after the Planning Commission'S public hearing on February 20, 2001. Mr. Miller expressed concerns relative to limitation of banners at churches. Mr. Allen stated that the proposed ordinance increases the manner in which non-profit organizations can display banners. When asked, 'Mr. Allen stated that a flag identifying a business cannot be displayed in a grouping unless a governmental flag is also displayed. Discussion, questions and comments ensued relative to the size of governmental flags that will be permitted under the proposed ordinance. Mrs. Humphrey expressed concerns relative to the ordinance's restriction of flag pole height. When asked, Mr. Allen stated that staff's rationale for restricting the size of governmental flags that can be displayed is the impact of the display along corridors becoming a commercial message. Mr. Miller expressed concerns relative to limiting the size of the American flag. Mr. Barber expressed concerns relative to accommodation for cellular equipment on flag poles. 4/25/01 01-393 - Mr. Allen stated that a business owner would be required to go through a variance process in order to increase the height of a flag pole or the size of a governmental flag. Mr. Miller expressed concerns relative to limitations on the number of flags a business is permitted to display. Mr. Jacobson stated that, because the language of the proposed ordinance amendment is clear in terms of no limitation on the number of flags, there is no ability for staff to impose a limit. Mrs. Humphrey expressed concerns relative to restrictions on the size of the American flag by either height or size. Mr. Barber stated that he recalls at least two specific instances where displaying an oversized American flag was used as an attention attracting device by a business because a large sign was not permitted. He further stated that he has no objection to further studying of the flag issue and perhaps making exceptions for the size of governmental flags and the height of flag poles through a method other than the variance process. Mr. Miller stated that he is prepared to support the proposed ordinance, but would also be willing to take another look at the section limiting the size of the American flag. Mrs. Humphrey requested that the issue of flag size and flag pole height return to the Board. Mr. Roger Habeck, representing the Chesterfield County Chamber of Commerce, stated that staff has addressed the concerns raised relative to freestanding banners and indicated that the Chamber strongly supports the proposed ordinance. Ms. Vickie Parks, a County business owner, stated that she feels the proposed sign ordinance is important for the business owners in the County. Mr. George Peyton, representing the Retail Merchants of Greater Richmond, stated that he supports the proposed sign ordinance. Mr. Chris Andreano, a Hull Street business owner, expressed appreciation for staff allowing the input of business owners in preparing the proposed ordinance and requested the Board's approval of the ordinance. Mr. Bob Schrum stated that the Planning staff has worked closely with business owners in preparing the proposed ordinance. He expressed concerns relative to restriction on the size of the American flag and the height of flag poles and stated that he hopes the Board will revisit the issue. When asked, Mr. Schrum stated that he supports the proposed ordinance as written. - Mr. David Stevens, representing the sign industry, stated that he feels the Planning staff has addressed the concerns of both large and small corporations in the County. He further stated that he supports the proposed ordinance and applauds the efforts of the Planning Commission and staff. There being no one else to address the ordinance, the public hearing was closed. Mr. Barber stated that he supports the proposed ordinance. Mr. Miller stated that he is prepared to support the proposed 4/25/01 01-394 ordinance. He requested that the Board revisit the concerns raised relative to flag size and flag pole height restrictions. Mr. McHale stated that he supports the proposed ordinance and also feels the Board should revisit the flag issue. Mr. Warren expressed appreciation for the working relationship between the business community, Planning Commission, Planning staff and the Board in constructing the sign ordinance. Mrs. Humphrey stated that she supports the proposed ordinance and requested that the flag issue be revisited. On motion of Mrs. Humphrey, seconded by Mr. Miller, the Board adopted the following ordinance: AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED BY AMENDING AND RE-ENACTING SECTIONS 19-301 AND 19-613 RELATING TO SIGNS BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Sections 19-301 and 19-613 of the Code of the County of Chesterfield, 1997, as amended, is amended and re- enacted to read as follows: Sec. 19-301. Definitions. For the purposes of this chapter, the following words and phrases shall have the following meanings: 000 Home occupation: Any occupation, profession, enterprise or activity conducted solely by one or more members of a family on the premises which is incidental and secondary to the use of the premises as a dwelling" including the home office of a member of a recognized or licensed profession, such as an attorney, physician, dentist, musician, artist, real estate salesperson or broker, or engineer; provided that: (1) Not more than the equivalent area of one-quarter of one floor shall be used for such purpose; (2) Such occupation alterations; shall not require external (3) No commodity is stored or sold, except those made on the premises; (4) There shall be no group instruction, assembly or activity, and no display that will indicate from the exterior that the building is being used in part for any purpose other than that of a dwelling; and (5) Only one motor vehicle used in conjunction with the home occupation is parked on the premises. Permitted home occupations shall not include animal hospitals or kennels, beauty parlors, barbershops, nursing homes, convalescent homes, rest homes, tourist homes, massage clinics or similar establishments offering services to the general public. - 000 4/25/01 01-395 Sec. 19-613. Signs. The applicable sign standards for property located within a village district are contained in sections 19-631 through 19- 650. (2) That this ordinance immediately upon adoption. And, further, the Board adopted the following ordinance: shall become effective - AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED BY AMENDING AND RE-ENACTING SECTIONS 19-631, 19-632, 19-633, 19-634, 19-635, 19-636, 19-637, 19-638, 19-639, 19-640, 19-641, 19-642, 19-643 and 19-644 AND ADDING SECTIONS 19-645, 19-646, 19-647, 19-648, 19-649 and 19-650 RELATING TO SIGNS BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Sections 19-631, 19-632, 19-633, 19-634, 19-635, 19-636, 19-637, 19-638, 19-639, 19-640, 19-641, 19-642, 19-643 and 19-644 of the Code of the County of Chesterfield, 1997, as amended, is amended and re-enacted and Sections 19-645, 19-646, 19-647, 19-648, 19-649, and 19-650 are added to read as follows: Sec. 19-631. Purpose and intent. - (a) The purposes and intent of this division are to regulate the use of publicly visible displays or graphics; to protect and enhance the character of roadways and surrounding areas; to prevent diminishing property values due to excessive signagei to safeguard the public use and nature of roadways; and to minimize visual distractions to motorists along public roads. (b) The regulations are specifically designed to: (1) Promote maximum legibility of signs and to prevent their over-concentration as well as excessive height, bulk and area. (2) Promote the safety of persons and property by requiring that signs not create a hazard due to collapse, fire, collision, decay or abandonment; do not obstruct firefighting or police surveillance; and do not create traffic hazards by confusing or distracting motorists or by impairing the driver's ability to see pedestrians, obstacles or other vehicles, or to read traffic signs. (3) Enable customers and other persons to identify and locate a business or service. Sec. 19-632. Definitions. - For the purposes of sections 19-631 through 19-650, the following words and phrases shall have these meanings: Awning: A permanent roof-like structure covered with a flexible material which provides protection from rain or sun or is used as an architectural accent. Banner: A sign consisting of a piece of fabric or other similar 4/25/01 01-396 flexible material, other than a flag or pennant, used to advertise a special promotion or activity. Building mounted painted on the building. sign: A permanently att.ached sign, erected or outside wall, roof, window or door of a Canopy: A permanent roof structure made of rigid materials providing protect.ion from rain or sun. There are two types of canopies: (1) Drive-through canopy: A canopy over drive-through activity. (2) Pedestrian canopy: A canopy over pedestrian areas. Changeable copy sign: A sign whose copy can be changed or altered by manual or electric, electro-mechanical or electronic means, except for scoreboards. Changeable copy signs include the following types: (1) Manual: Signs whose copy can be changed or al tered by manual means. (2) Electrical: Signs whose copy can be changed or altered on a fixed display surface composed of electrically illuminated or mechanically driven changeable segments. Electrical signs include two types: a. Fixed message electronic slgns: Signs whose copy has been preprogrammed to include only time, temperature and date, and do not operate in a flashing, traveling or rolling fashion. b. Computer controlled variable message electronic signs: Signs whose copy can be changed or altered by means of computer--driven electronic impulses. Construction sign: A temporary sign that notifies the public of a specific residential community or nonresidential community to be constructed in the future, or any community or freestanding nonresidential site at the start of construction. The sign may also identify the architect. contractor, subcontractor and/or material supplier participating in construction on the property on which the sign is located. Copy: The display on a sign surface In either permanent or removable letter, graphic, or numeric form. Decorative fence/wall: An open or solid fence or wall which: a. contributes to the identification of the principal use; b. is not erected to satis any other provision of this Code; and c. consists of material that is not typically found in security structures, such as chain link. Fascia: A flat horizontal band located at the base of a pitched roof, between architectural moldings near or at the top of a wall, extending out from a building wall as a separate wall panel, or as the outside edge of a canopy, which provides a visible location to mount signage. Flag: A sign consisting of a piece of cloth or other flexible material attached to a flag pole or light post and used as a sYmbol. 4/25/01 01-397 Freestanding sign: A nonmovable sign supported by a fence, wall, upright structural members or braces on or in the ground and not attached to a building. Illuminated sign: A sign with an artificial light source incorporated internally or externally for the purpose of illuminating the sign. - Logo: Any emblem used as the symbol of residential or nonresidential community. graphic, text, or both. an organization, or A logo may include a Nonresidential community: A group of buildings or uses containing three or more nonresidential establishments that are planned, developed or managed as a unit. Nonresidential community identification sign: A free standing sign that bears the name of the nonresidential community and may include the names of the tenants. Offsite directional sign: A sign that directs traffic other than the site on which the sign is located. directional signs do not include real estate signs. to a site Offsite Onsite directional sign: activity on the same site as Onsite directional signs do A sign directing traffic to an that on which the sign is located. not include real estate signs. Onsite directory sign: A sign located internally to a nonresidential community for the purpose of identifying and providing directional information to the specific businesses or occupants within a nonresidential community. These signs may include logos and/or business names of individual businesses in the nonresidential community. Order board: A sign providing the menu for a drive-through restaurant that includes an intercom allowing customers to place an order. Outdoor advertising sign: A sign or structure used as an outdoor display for the purpose of making anything known, when the matter advertised or displayed is not related to the premises where such sign is located. Outdoor advertising signs do not include offsite directional, yard sale or real estate signs. Outparcel: A site for a freestanding building or use within a nonresidential community. Parapet wall: A wall that extends above the top of a flat roof. Pennan t : material, wire, or wind. Any lightweight plastic, fabric or other similar whether or not containing copy suspended from a rope, string, usually in series, designed to move in the - Permanent sign: Any sign attached to the ground or any other structure, intended to exist for the life of the structure or use, and which cannot be easily removed. Portable sign: A sign which is not permanently affixed to the ground or other structure and which is designed or constructed in such a manner that it can be moved or relocated without involving any structural or support changes. 4/25/01 01-398 Preview board: A sign providing the menu for a drive-through restaurant prior to approaching the order board. A preview board does not have an intercom. Projecting sign: A sign which is attached to and projects at an angle and extends more than eighteen inches from the face of the wall of a building. Real estate sign: A temporary sign used to offer property for sale, lease, rent and/or development or to advertise an open house. Refacing: The replacement of a sign face, regardless of change in copy, of equal size to the original, without altering any other aspect of the sign. Residential Community: Any recorded subdivision or any approved multi-family project. Riders: Additional panels added to a real estate sign that provide information regarding special features of the property or building, or the name and contact information of the real estate agent. Sign: Any display of figures or copy visible to the public for the purpose of making anything known or attracting attention. Sign box: A structure that encloses the sign face and other components. Sign structure: An assembly of material used to support a slgn. Temporary sign: A sign permitted for a limited period of time as specified in this Chapter. Traffic control signs: Signs regulating driving or parking, including but not limited to stop, one.-way, do not enter, handicapped parking and access and restricted parking signs. Under canopy signs: Signs located under and attached to the ceiling of a building mounted pedestrian canopy and mounted perpendicular to a building front. Village distr.ict entryway sign: A permanent, freestanding sign located at or near the entrance to a village district as defined in division 5 of article III of the Development Standards Manual. Such signs shall be restricted to the identification of the village district; notification of special events; notification of civic, social, and service organizations; and other items of public interest. Window sign: A sign attached to a door or window that is legible from the exterior of the building. Sec. 19-633. General regulations. The following regulations apply to all signs, whether or not a sign permit is required, and are in addition to the regulations contained elsewhere in this article: (a) State and federal sign requirements apply to all signs located in the county. (b) A county si9n permit is required for all signs in excess of eight square feet in area, unless otherwise provided in 4/25/01 01-399 this Chapter. (c) Signs for which a permit is required shall not be enlarged, structurally altered, or otherwise modified without a new permit. This requirement does not apply to refacings. (d) An application for a sign permit shall contain: 1. a completed form obtained from the Building Inspections Department; 2. scaled drawings based on a survey plat showing the location of the sign and the tax I.D. number for the property on which the sign will be located; 3. plans showing the size, dimension and height of the sign and the dimensions and square footage of the copy shown thereon; 4. complete specifications of the method of mounting and/or anchoring the sign; 5. information regarding other signs demonstrating compliance with the requirements of subsection (h) of this section; and 6. the filing fee. (e) If requested by the director of planning, a survey prepared by a registered civil engineer or certified surveyor certifying the location, height and/or area of the sign must be submitted after the sign is erected. (f) The owner of a freestanding sign structure which requires a sign permit shall have the permit number and date of issuance permanently affixed to the sign in a location clearly legible from the ground. (g) For nonresidential sites requiring a new certificate of occupancy, a temporary certificate of occupancy will not be released unless the appl icant has an approved sign permit. The approved sign must be installed prior to the release of the final certificate of occupancy. (h) Signs shall not be erected so that sight lines from public rights-of-way to other signs are obstructed. Sec. 19-634. Prohibited Signs. (a) Signs or sign structures that obstruct any opening intended to provide light, air or ingress and egress for any building. (b) Signs that are structurally unsafe. (c) Signs that by reason of position, shape or color, interfere with, obstruct the view of, or cause confusion with any authorized traffic sign, signal or device. (d) Signs which include lighting that impairs the vision of any motor vehicle operator; obstructs firefighting or police surveillance; or causes any direct glare into or upon any property other than the property on which the sign is located. (e) Portable signs unless specifically permitted elsewhere in this Chapter. 4/25/01 01-400 (f) Signs placed on utility poles or traffic control signs. (g) Sound-producing signs. (h) Moving signs intended to attract attention regardless of whether or not the sign has a written messaqe or whether all or any part of it moves by any means, Including but not limited to rotating, fluttering or being set in motion by movement of the atmosphere. This paragraph does not apply to the hands of a clock operating as such, or to computer controlled variable message electronic signs. However, within village districts, the director of planning may approve such signs for a period not to exceed two days for special community events if notified at least five business days in advance in writing. _0 (i) Signs displaying flashing or intermittent lights, or lights of changing degrees of intensity, except as allowed for computer controlled variable message electronic signs. (j) Any sign displayed on a stationary motor vehicle or trailer when the vehicle or trailer is used primarily for the purpose of and serving the function of a portable sign, except when such vehicle or trailer is parked in the operator's driveway or when the vehicle is parked to the side or rear of a commercial building and is not visible from adjacent public roads or is loading or unloading. (k) Signs greater than 48 square inches in area that display a commercial message on a parked motor vehicle or trailer and that are unrelated to any activity or enterprise of the owner or operator of the vehicle or trailer. (1) Freestanding signs constructed so that a portion of the sign or its supports overhangs any portion of a building. (m) Canopies or awnings that are internally lighted and covered with a translucent material, regardless of whether sign copy is displayed on them. (n) Outdoor advertising signs. Sec. 19-635. Signs not. requiring permits. The following signs may be erected without a sign permit, so long as they comply with the regulations in this Chapter: (a) Traffic control signs, whether erected by public or pri vate entities, so long as the sign does not include a business name or logo. (b) Warning signs or signs required to be erected by law. (c) street address without Signs identifying a identifying a business. (d) Signs inside a building or other enclosure intended for viewing by persons inside the building or enclosure. (e) Works of art or architectural features that do not include or imply a commercial message and that are no more than forty feet in height. _0 (f) Signs in public rights-of-way if approved by the Virginia Department of Transportation and limited to: 4/25/01 01-401 (1) Signs posted by or on behalf of a government body. (2) Signs which direct or regulate pedestrian or vehicular traffic. (3) Bus stop signs posted by a public company or a government. (4 ) Information signs of a public utility regarding its poles, lines, pipes or facilities. - (5) Community identification signs located in the median of an entrance road within a nonresidential community, residential community or mixed use community. (6) Any offsite signs permitted by this Chapter. (g) Barber poles used to advertise establishments which cut hair. Such poles shall be building mounted only and may not revolve unless located within a village district. (h) Signs allowed to be attached to trees on sites where land disturbing activities are being conducted, such as land disturbance permits, job site numbers and similar temporary signs. Sec. 19-636. Sign design and setback requirements. - (a) With the exception of signs permitted to be placed in the right-of-way pursuant to section 19-635 (f), all signs, including directional signs, shall be set back a minimum of fifteen feet from all property lines, unless a greater setback is specified by conditions of zoning, approved site or subdivision plans, or by this Chapter. (b) Along public rights-of-way, the setback may be reduced to a minimum of twenty feet from the edge of the pavement or the face of curb, but in no case shall the sign be set back less than one foot from the property line, provided the sign shall be relocated to conform to the requirements herein at the time the adjacent road is widened. (c) Within any village district, the sign setback shall be five feet from the right-of-way line. (d) Along roads which have proposed right-of-way expansion, as delineated in the comprehensive plan, if such right-of-way has not been acquired, signs may be located within the proposed right-of-way, provided the sign shall be relocated to conform to the setback requirements upon acquisition of the right-of-way. (e) Landscaping: Except for new signs within paved areas, existing as of April 25, 2001, grass, live groundcover, shrubs and trees consistent with other plantings shall be provided around each individual permanent freestanding sign. The landscaping required by this section shall be depicted on the site or landscaping plans. (f) Illumination. (1) External lighting shall be limited to white lighting and shall not be blinking, fluctuating or moving. External lighting shall be provided by concealed and/or screened spots or floods and shall be 4/25/01 01-402 arranged and installed so as not to cause glare an any adjoining R, R-TH, R-MF or A district or public right of way.. If external lighting is used, the sign shall not be internally illuminated. However, incidental lighting of buildings shall not be considered to be external lighting of signage. (2) Internal lighting shall be contained within translucent copy and internally illuminated sign boxes, provided the area illuminated for sign boxes is restricted to the sign face only. The illumination shall not cause glare on any adjoining R, R-TH, R-MF or A district or public right-of-way. If internal illumination is used, external lighting shall not be allowed. However, incidental lighting of buildings shall not be considered to be external lighting of signage. -" (3) School and church signs located in residentlal or agricultural districts shall not be illuminated between the hours of 10 p.m. and 6 a.m., subject to Section 19-500. Sec. 19-637. Limitation on specific signs. (a) Changeable copy signs. (1) Changeable copy is not permitted, unless the changeable component of the sign face occupies one- half or less of the total area of the sign face. This restriction does not apply to changeable copy used in movie theater and fllel price signs. (2) If changeable copy is used, it shall abut the sign face or be integrated into the sign face, provided, however, if the sign is incorporated into a monument structure, the changeable copy need not abut or be integrated into the sign face. Changeable copy added to signs existing prior to April 25, 2001 shall abut the sign face as close as physically possible. (3) Computer controlled variable message electronic signs may be allowed subject to Section 19-161(c). (b) Farming signs. (1) Signs displayed for the purpose of farm identification must be located on the farm premises, set back at least fifty feet from the nearest corner of a street intersection. The sign must be painted or printed and the total aggregate area of all signs shall not exceed twelve square feet in area and a height of ten feet. (2) One temporary sign advertising the sale of farm products grown or produced on the premises is allowed, provided such signs shall not be illuminated, shall be painted or printed, maintained in good condition, and removed within ten days after the end of each growing season. Such signs must be no more than twelve square feet in area and ten feet in height unless located in a village district, in which case height is limited to seven feet. -" (c) Offsite directiona.l signs advertising special community events are limited to four square feet in area. and no more than one per street intersection. Such signs must be removed within forty-eight hours of the date of the 4/25/01 01-403 advertised event. notified in writing signs are installed of display. The director of planning must be at least five business days before the of their location, message, and length (d) Offsite directional signs for a church, school, hospital, park, library, scenic area, historic area, train station or airport are limited to seven square feet in area and seven feet in total height. No more than one sign pertaining to a single place is allowed along anyone street. However, on roads designated as a major arterial on the comprehensive plan and constructed as a four lane road, two directional signs may be erected provided there is not more than one on each side of the road. (e) Onsite directional signs are limited to no more than two per public road entrance, and the signs shall be legible from the adjacent public road. Business names and/or logos are not permitted on the sign. If directional signs are used adjacent to the roadway, at least one shall include the street address of the business it references. The directional sign shall include no more than two colors, including black and white, with the lettering as one color and the face as the other. Lighting of directional signs shall be by internal illumination only. Except as noted below for parking row designation signs, onsite directional signs shall not exceed four square feet in area and five feet in height. (1) Excluding businesses that are located in a nonresidential community, businesses that are required by the county transportation department to share an access are allowed to have one directional sign along the shared access road, either onsite or offsite. Business names are permitted on such directional signs provided that the name does not exceed one square foot in area. (2) Parking row designation signs are permitted in parking lots, but are limited to four square feet in area and fifteen feet in height. (f) Onsite directory signs shall be limited to no more than one per vehicular entrance into the nonresidential community. Onsite directory signs shall either be screened by landscaping or located so that they are not legible outside the nonresidential community. Onsite directory signs shall not be included in calculating the number of freestanding signs permitted or in calculating the total aggregate permitted sign area. Such signs are limited to twenty square feet in area and eight feet in height. (g) Order boards: One detached order board and one preview board is permitted for each stacking lane for businesses with drive-through facilities. Order boards and preview boards shall not be included in calculating the number of freestanding signs or in calculating the total aggregate sign area. Such signs must be located so that they are not legible from off the property. Order Boards are limited to thirty square feet in area and six feet in height, unless located in a village district, in which case the area shall not exceed twelve square feet. Preview boards are limited to fifteen square feet in area and six feet in height, unless located in a village district, in which case the area shall not exceed twelve square feet. Additionally, one order board not to exceed four square 01-404 4/25/01 feet in area is allowed for each parking space or fueling location, provided such signs are attached to columns supporting a canopy and have a finish color that matches the colors u.sed on the canopy. One temporary sign not to exceed four square feet in area advertising special products or services may be used along a drive-up window lane, provided it is located so that it is not visible from adjacent residential districts or public rights-of- way. These signs shall not be included in calculating the number of freestanding signs or in calculating the total aggregate sign area allowed for the site. (h) Residential community identification signs. One such sign shall be permitted for each separate street entrance to the community. One such sign shall be permitted on each side of an entrance if both signs are attached to a decorative fence/wall. The sign area allowed is twenty square feet for each 200 dwelling units in subdivisions or residential communities with a guaranteed minimum of thirty-two square feet and a maximum of 100 square feet. Such signs must be no more than fifteen feet in height unless located in a village district, in which case height is limited to seven feet. (i) Scoreboards as well as signs advertising goods, services or products shall be permitted within ball diamonds, ballfields, racetracks, stacHums, arenas or other facilities accommodating sporting events or activities. If a sign is not visible from off the property, there shall be no size or height limitation. If a sign is visible from off the property, it shall not exceed sixty-four square feet in area. In addition, it shall be attached on the interior of a fence or wall enclosing the facility and shall not exceed the height of the fence or wall. However, where a fence or wall is not provided, the scoreboard or sign shall not exceed a height of eight feet. (j) Signs advertising events for nonproflt organizations must be removed within thirty days after the date of the event. (k) Signs attached to or immediately above fuel dispensers are limited to eight square feet in area. Such signs shall not be included in the total permitted sign area for the facility and shall not be internally illuminated. (1) Signs displaying the name of a house or a home occupation at a single family residence shall not exceed one square foot in area and shall not be illuminated. (m) Signs prohibiting trespassers, hunting, fishing, solicitors or parking or announcing adoption of highways for litter control, posted property, crime watch areas or towing of unauthorized vehicles shall not exceed three square feet in area and shall not be illuminated. (n) Temporary onsi te 'signs bearing the singl e message "now hiring" shall not exceed four square feet in area and are limited to one per business. Such signs may be displayed only during periods a business is accepting applications for employment. (0) Temporary vendors selling Christmas trees are permitted one sign, not to exceed thirty-two square feet in area and ten feet in height, unless located in a village district, in which case the height shall not exceed seven feet. Such signs may be displayed for forty days starting November 1:) of each year. 4/25/01 01-405 (p) Under canopy signs within shopping centers are limited to one under canopy sign per store. Such signs shall not exceed eight square feet in area and shall be located in front of the store's main entrance. Such signs shall not be deducted from the sign area permitted for the store. ;..--. (q) Signs attached to doors or windows that are legible from outside of the building shall not exceed an area greater than fifteen square feet or twenty-five percent of the total window and door area located on anyone face of the building, whichever is less. Further, signs in windows shall be located in the top half of the window. (r) Yard sale signs shall not exceed four square feet in area. Such signs are limited to one offsite sign directing the way to the sale and one onsite sign. Yard sale signs may be installed no earlier than forty-eight hours prior to the sale and must be removed within forty-eight hours after the date of the sale. (s) Temporary campaign signs are permitted provided that they do not exceed thirty-two square feet in area and ten feet in height; not exceed seven feet in height in village districts; not be placed on utility poles, traffic control signs or trees or within public rights of way; and are removed thirty days after the election. (t) Civic community service organization signs and home/ business of the month signs provided that they do not exceed eight square feet in area and five feet in height. (u) Signs containing reI igious, educational or chari table messages or which advertise events for nonprofit organizations provided that they do not exceed eight square feet in area and five feet in height. Sec. 19-63a. Banners. Banners do not require sign permits and are allowed so long as: (a) The applicant notifies the director of planning in writing at least five business days prior to the installation of a banner of the size, area, proposed location and manner of fastening of the banner and has received approval, with a designated identification number, for the banner. The banner shall have the identification number and the approved date of removal printed on the banner in one and a half inch numbers in the lower right corner. Any banner installed without prior notification to and approval of the director of planning shall be removed immediately upon notification by the planning department and no other banner shall be displayed for ninety days. Banners shall not be attached to trees or shrubs. (b) A single banner not to exceed fifty square feet in area may be used to advertise a new business which has not installed it's permanent signs, provided the banner is used for one time period not to exceed thirty consecutive days. (c) A single banner not to exceed fifty square feet in area may be used to advertise special events, provided the banner is not used for more than thirty consecutive days. Such banners shall not be displayed more than sixty days total during a calendar year on the same property and each banner must advertise a different event. For tenants in a non-residential community that have separate exterior customer entrances, each tenant is a separate entity for 01-406 4/25/01 the purpose of this provision. Tenants in non-residential communities may erect a freestanding banner in lieu of a building mounted banner so long as no more than two banners are erected for the entire community at the same time for each arterial street front. One additional freestandinq banner may be erected for the sole purpose of advertising the on-site activities of nonprofit organizations. Businesses located outside of a non- residential community may erect a freestanding banner in lieu of a building mounted banner. Such businesses may receive an additional twenty days a year of banner display for the sole purpose of advertising the on-site activities of nonprofit organizations. A nonprofit activity using a vacant site may erect one banner up to ten days prior to the advertised event which shall be removed immediately upon completion of the event. (d) Banners solely advertising a business name and/or logo are prohibited. (e) The permissible area of a banner may be increased for building mounted ba.nners in accordance with the following: i. One square foot for each two feet of store frontage in excess of 100 feet, provided that no banner shall exceed 150 square feet in area. ii. One square foot for each fifty feet the store is set back from the nearest public road, provided that no banner shall exceed 150 square feet in area. iii. Banners may be up to 250 square feet in area within village areas when used to advertise community events and displayed across public roads. Sec. 19-639. Flags. Flags do not require sign permits and are allowed so long as: -" The flag only depicts the emblem and insignia of a nation, political unit, or an educational, charitable, religious or similar group. In addition, one flag which identifies a business, public or private organization may be permitted when displayed in a grouping with any governmental flag, provided the total area of all flags shall not exceed 150 square feet per pole. Noncommercial decorative flags are allowed at private residences a.nd in nonresidential communities. Additionally, flags must not exceed a height of forty feet. Nongovernmental flags shall not exceed fifty square feet and governmental fla9s shall not exceed 150 square feet. Each flag must be individually attached to a pole which does not exceed a height of forty feet. The height of the pole shall be measured in accordance with ~ 19-647. Sec. 19-640. Real Estate Signs. (a) The following real estate signs do not require a permit and are allowed under the conditions specified herein: (1) Onsite real estate signs that advertise the sale or rental of residential or agricultural premises shall be malntained in good condition and removed within ten days after the transfer of title or rental of such property and shall not be illuminated. (2) Offsite real estate signs directing the way to premises that are for sale or rent and open to the public for inspection. They shall be erected only 4/25/01 01-407 while the building is open to the public for inspection and shall be removed when the agent or owner closes the premises for public viewing. There shall be no more than one sign per street intersection directing the way to the premises. - (3) Onsite real estate signs advertising an open house are permitted so long as there is no more than one onsite sign. The message shall be restricted to "open house", a directional arrow, and the real estate company or owner's name, logo, phone number and the hours the building is open for inspection. (4) Offsite real estate signs directing the way to premises that are for sale or rent. Such signs shall be limited to one sign per intersection per house for sale. The message on the sign must be limi ted to the realtors association trademark uR", Equal Housing Opportunity Logo, "for sale" or "for rent" and an arrow. The signs must be removed ten days after the transfer of title, or the rental of such property. (5) Real estate signs are limited in size to six square feet in area and seven feet in height. Up to two riders may be attached to such signs. If riders are attached, the total sign area is limited to eight square feet. If the property fronts along a major arterial and is designated on the comprehensive plan for nonresidential use, the requirements for such signs in office, business or industrial districts found at ~ 19-640 (b) (4) and 19-640 (b) (5) apply. - (b) The following real estate/construction signs require a sign permit and are subject to the conditions specified herein: (1) One onsite real estate sign advertising a residential community, provided such sign shall be removed when ninety percent of the dwelling units in the residential community are occupied. - (2) One construction sign advertising the use to be made of a commercial building or structure and the businesses and firms developing the building or structure. Such sign may be installed when actual construction is started and shall be removed upon occupancy of the building or structure. (3) One construction sign notifying the public that a nonresidential community is coming soon. This sign shall be removed before erection of any other construction sign and in no instance shall be permitted to remain longer than three years. (4) One onsite real estate sign advertising the sale or rent of parcels of land with or without buildings in 0, C or I districts, provided such sign is removed within ten days after the transfer of deed or rental of such property. If the sign is no greater than sixteen square feet a county sign permit shall not be required. (5) The signs must not exceed thirty-two square feet in area and a height of ten feet unless located in a village district, in which case height is limited to seven feet. 01-408 4/25/01 Sec. 19-641. Communities. Sign Packages Required for Nonresidential A comprehensive sign package for all signs within a proposed nonresidential c:ommunity shall be submitted to the planning department for approval in conjunction with the first site plan submitted for approval within the nonresidential community or as required by conditions of zoning. The sign package shall provide detailed renderings for all signs within the nonresidential community, including sizes, lighting and location. Sign packages are in addition to the application for a sign permit. Sign packages are not required for projects existing prior to November 9, 1994{ unless required by conditions of zoning. (a) The letter style and graphic display of all signs within a nonresidential community shall be similar. The area, location and material of signs shall substantially conform with buildings and site design. All accessory signs to the primary business sign of a business shall be of a single color chosen from the primary business sign. (b) The developer shall determine that either sign boxes, canopy or awning signs or individually mounted letters shall be used within the nonresidential community. Where sign boxes are used, the background colors of all sign boxes shall be similar. (c) In the event the applicant disagrees with the decision of the director of planning regarding the sign package, the applicant may file an appeal to the planning commission in accordance with section 19-268. Sec. 19-642. permissible building mounted sign area. (a) The total building mounted sign area permitted for separate tenant spaces with separate exterior public entrances within a nonresidential community shall be calculated at one and twenty-five hundredths square feet for each one lineal foot of building frontage, provided that a minimum of thirty square feet and a maximum of 150 square feet shall be permitted, except that signs shall not exceed more than 70 percent of the building frontage for each tenant. For buildings having frontage exceeding 120 feet, the 150 square foot maximum building mounted sign area may be increased one square foot for each addi tional three lineal feet of building frontage. On individual sites or outparcels where freestanding signs are permitted by this article, the permitted building mounted sign area may be calculated at one and seventy-five hundredths square feet of sign area for each one lineal foot of building frontage, provided a freestanding sign is not erected. Building frontage shall include canopy lengths in the case of service stations and other uses providing drive-up windows. (b) Multi-tenant office buildings which only provide common entrances for all tenants shall be permitted a maximum of two building mounted signs, no more than one of which shall be visible at one time from off the property. Additional building mounted tenant identification signs not to exceed three square feet in area or mounted no higher than each common entrance shall be allowed, provided the total area of all signs does not exceed the area permitted for the buildlng. -~,. 4/25/01 01-409 (c) Where retail tenants occupy space inside a building with a common entrance, exterior signage for those tenants shall be deducted from the total permissible square footage of sign area on the exterior of the building. (d) Under no circumstances shall a sign exceed more than seventy percent of the linear building or tenant frontage. Sec. 19-643. Calculation of building mounted sign area. - The area of building mounted signs shall be calculated as follows: (a) Projecting signs. The area of a projecting sign shall be calculated as the area of a rectangle which encompasses the extreme limits of each individual sign face, including all background visible from any direction at one time. (b) Canopy or awning signs. If canopies or awnings the area of these signs shall be measured by calculating the total area of the surface upon which the sign copy is located. (c) Individually mounted or painted letters. The area of individually mounted or painted sign letters applied directly to the building face, which are not further emphasized by an architectural or painted element of the building, shall be calculated as the sum of the area wi thin a series of rectangles which encompasses each individual letter. (d) All other building mounted signs. The area of all other building mounted signs shall be measured as the area within a single rectangle that encompasses the extreme limits of all copy and background, framing, ornamentation or sign boxes. The area of letters and symbols not attached to each other and not provided on sign boxes or awnings may be separately calculated by enclosing each of the letters within separate rectangles. Sec. 19-644. Other restrictions for building mounted signs. (a) If the side or rear lot line of the property on which a building mounted sign is erected adjoins a R, R-TH, R- MF or A district, the raceways for any building mounted sign visible to such districts shall be painted to match the building and shall not face the adj acent lot in such districts, unless the sign is located at least 150 feet from such district. (b) Signs may be mounted perpendicular to a building, provided that no sign shall project more than thirty-six inches from the building, roof or canopy, exceed a face to face thickness of eight inches or exceed the height of the fascia or parapet wall. (c) No building mounted sign shall project above the roofline or parapet wall of any building. <- (d) On all nonresidential buildings that border roads, driveways or parking lots intended for use by the general public on both the front and rear sides, the sign area for a single tenant whose leased area extends from the front to the back of the building may be increased by 100 percent, so that a sign may be placed on both the front and the rear of the building. However, the sign area exposed to any single street or view can not be increased beyond what is normally permitted. This increased sign area shall be calculated based on the maximum area of 01-410 4/25/01 building mounted signs permitted before any other additional area is added. (e) The maximum aggregate area of building mounted signs may be increased by fifty percent for buildings on lots located at the intersection of publi.c roads, provided that the sign area exposed to any single street is not increased beyond what is normally permitted. This increased sign area shall be calculated based on the maximum area of building mounted signs permitted before any other increase in sign area is added. (f) Drive-throu<"jh canopy fascias with more than one color, not incl uding the color of the copy, shall be considered building mounted si.gnage. If only one color is used, that color shall be black or white or shall match a significant color, including major accent colors, found on the principal buildinsr. Within nonresidential communities, colors are subject to the cornpatibility requirement of Sec. 19-570 (a) . - Sec. 19-645. Freestanding sign design. (a) Sign structures for freestanding signs shall be covered with (1) a materia.l having a similar color and finish to the building which it advertises; (2) a material and color used elsewhere on the signs; or (3) disguised as an architectural detail such as a column or a decorative wall. (b) Any freestanding sign in an 0-1 or C-l District shall conform to village district standards. (c) Any freestanding sign area may be increased up to twenty- five percent, so long as the increase is for the purpose of including changeable copy, except for those signs advertisin~3" movie theaters and gasoline/diesel fuel prices. Further, a non-residential community identification sign may be increased an additional twenty- five percent of the area allowed by Section 19-649 provided that at least fifty percent of the total changeable copy area is solely for the advertising of special sales events by individual tenants who are not allowed their own freestanding signs by the zoning ordinance or appl icable condi t ions of zoning for the property. (d) For non-I~esidential community identification signs existing prior to April 25, 2001 that do not include changeable copy, a separate changeable copy sign may be constructed on the site in lieu of modifying the existing sign. The changea.ble copy sign may be up to fifty percent of the allowable sign area of the existing sign and shall be of a monument style using similar materials and colors from the existing sign. At least fifty percent of the changeable copy must be reserved for the advertising of special sales events by individual tenants who are not allowed their own freestanding signs by the zoning ordinance or appl icable condi t ions of zoning for the propert.y. (e) Any freestanding sign advertising onsite retail sale of gasoline or diesel fuel may be increased by twenty-five square feet for the purpose of advertising fuel prices only. (f) Any freestanding sign advertising multiple franchise businesses located inside one building on a nonresidential 4/25/01 01-411 community outparcel where common access is shared between the franchises, may be increased by a maximum of ten square feet for the purpose of identifying the franchise(s) . Sec. 19-646. Calculation of freestanding sign area. Area is measured in square feet. The area of a freestanding sign face shall be computed by means of calculating the area of the smallest square, circle, rectangle, triangle or combination thereof that will encompass the extreme limits of the copy together with any material or color forming an integral part of the background of the display or used to differentiate the sign from the backdrop or structure against which it is placed. The area shall not include any sign structure when such structure otherwise meets these or other regulations and is clearly incidental to the sign itself. For a sign consisting of two or more sides, where the interior angle between any of the sides exceeds ninety degrees, the third and each succeeding sign face shall be counted when calculating sign area. Sec. 19-647. Calculation of freestanding sign height. (a) Height is measured in feet. If the sign location lies below the road elevation nearest to it, the sign height shall be measured from the road grade of the nearest travel lane to the sign to the top of the highest attached component of the sign or structure. .~ (b) If the sign location lies above the road elevation nearest to it, the sign height shall be measured from the normal finished grade of the site to the top of the highest attached component of the sign or structure. Artificially increasing the height of the sign by berming or mounding earth or other material at the sign base shall be permitted but calculated as part of the sign height. Sec. 19-64a. Freestanding identification signs. (a) Unless otherwise specified in this Chapter, only one freestanding sign is permitted. Existing signs at public schools as of April 25, 2001 that are constructed of or mounted on masonry, stone or concrete shall not be counted toward the freestanding signage allowed on site. - (b) For freestanding sites or communities that front along two major arterials as indicated on the comprehensive plan, a freestanding sign may be permitted on each major arterial. Freestanding sites or communities that front on a major arterial and a collector road are permitted one sign on the major arterial and an additional freestanding sign not to exceed thirty square feet and a height of ten feet along the collector road. However, the sign located along the collector road shall not be externally illuminated and, further, shall not contain a changeable copy sign. Where more than one freestanding sign is permitted on a freestanding site or community, each sign must be installed so that it is not legible at the same time as any other sign from anyone direction. Each sign shall be installed to be perpendicular to its respective roadway. If such sign along a collector road is within 300 feet of an R, R-TH, R-MF, or A district, subject to section 19- 500, the sign must be reduced to ten square feet in area and eight feet in height, may only be illuminated internally, and shall not include changeable copy. 01-412 4/25/01 See. 19 - 649. Size :restrictions for speci fie types of freestanding signs. Count.ywide Village District Si!;;rn Area Heig Area Height ht Signs identifying a mixed use i:" 'I 15 32 8 ::>\,1 or multisubdivision occupying 50 acres or less Signs identifying a mixed use 100 20 32 8 or multisubdivision occupying greater than 50 acres Identification signs at 50 15 32 8 secondary entrances to mixed use communities and multi- residential communitie:3 Signs identifying a 100 20 32 8 nonresidential community with a minimum of 300,000 square feet of gross floor area Sign identifying 50 15 32 8 nonresidential community with less than 300,000 square feet of gross floor area Signs identifying offices and 32 8 24 8 industrial buildings within a nonresidential community Signs identifying other 20 8 20 ~ buildings within a nonresidential community Office and business buildings 50 15 24 8 not in a non-residential community Industrial uses occupying 25 50 15 24 8 acres or less and not within a nonresidential community Industrial usee, occupying 100 15 24 8 more than 2C" acres and not -) within a nonresidential community Signs identifying boarding 16 8 16 8 houses, tourist homes, bed and breakfasts, or buildings with a multifamily use: Greenhouses, TI1..lrseries, lawn 5,0 15 24 8 and garden centers Hospitals and funeral homes 5,0 15 24 8 Group care facilities, group 5;0 15 24 8 homes (except for thoEle located in A, It, R-TH districts) , rest homes and nursing homes "-" 4/25/01 01-413 - Stadiums, arenas, and other 50 15 24 8 places of public assembly with fixed seats Golf courses, driving ranges, 50 15 24 8 miniature golf courses, bowling alleys, skating rinks, indoor/outdoor health or fitness centers, fraternal clubs and lodges Warehouse and wholesale uses 50 15 24 8 Hotels/motels fronting on 150 20 24 8 interstate highways Hotels/motels not fronting on 75 15 24 8 interstate highways Onsite identification signs 50 15 24 8 for public/semi-public uses including but not limited to churches, schools, libraries, fire stations, water/sewer treatment facilities, and cemeteries which front on roads at least 4 lanes wide Onsite identification signs 32 15 24 8 for public/semi-public uses including but not limited to churches, schools, libraries, fire stations, water/sewer treatment facilities, and cemeteries on roads less than 4 lanes wide Neighborhood recreation 32 15 24 8 facilities Movie theaters 20 per 15 24 8 screen w/ a min. of 50 and a max. of 200 Historic building 16 8 16 8 identification signs. Such buildings must appear in the Historical Register for the County of Chesterfield, State of Virginia, or National Historical Register. Restaurant associated with a 20 8 20 8 hotel/motel (only when located in a freestanding building) Taxi companies, train 50 15 24 8 stations, bus stations, airports, service stations, car washes, vehicle rental, and vehicle repair shops Truck terminals occupying 25 50 15 24 8 acres or less Truck terminals occupying 100 15 24 8 more than 25 acres - - 01-414 4/25/01 -_.._-''''_.._~-- Vehicle sales 50 20 24 8 Village district entryway 70 12 70 12 signs Sec. 19-650. Nonconforming and illegal signs. (a) A sign erected without a permit that is required to have a permit is an illegal sign. (b) A sign that is subject to a condition that was imposed or accepted as part of any land use decision made prior to November 9, 1994, shall continue to be subj ect to the condition and such condition shall supersede any corresponding requirement specified in this Chapter. If there is a conflict between conditions and this Chapter, then the conditions shall apply. If there is no condition which addresses a specific requirement I then the requiremen~ of this Chapter shall apply. (2) If the sign is enlarged or altered structurally, the sign must come into compl iance with all of this Chapter's requirements. - (3) If the sign is repaired or refurbished at a cost in excess of thirty- five percent of the replacement cost of the total sign structure the sign must be brought into compliance wi th this Chapter's requirements. Costs associated with normal maintenance and refacing of outdoor advertising signs shall not be deemed to be repair or refurbishing costs. (4 ) Nonconforming signs and their structures that are damaged to an extent where the estimated reconstruction cost is fifty percent or more of their appraised value shall not be rebuilt or repaired, unless brought into compliance with this Chapter. (e) A nonconforming sign may be refaced without affecting its nonconforming status. However, signs that exceed the size or height requirements specified herein by 100 percent or more cannot be refaced. (f) A new tenant in a multi tenant building may erect new building mounted signs in conformance with this Chapter without affecting the nonconforming status of other signs on the building. (g) A nonconforming sign may be replaced under the following conditions: (1 ) the sign Chapter; is or brought into conformance with this (2) the area and height of the sign are reduced by 50 percent of the amount the size and height exceed the current ordinance and all other requirements of this Chapter are met. ",--,- (h) A business that has closed shall be required to remove any onsite or offsite signs associated with the business within twelve months of the date the business closed. (i) All nonconforming outdoor advertising signs lawfully existing prior to July 22, 1992, may remain in place after 4/25/01 01-41:1 becoming nonconforming, provided that they are maintained in accordance with this Chapter. (2) That this ordinance immediately upon adoption. shall become effective Ayes: Humphrey, Miller, Barber, McHale and Warren. Nays: None. ^- 17. REMAINING MOBILE HOME PERMITS AND ZONING REOUESTS There were no remaining requests for mobile home permits and rezoning at this time. Mrs. Humphrey stated that today is Administrative Professionals Day and expressed appreciation to Ms. Lisa Elko, Clerk and Ms. Janice Blakley, Deputy Clerk for the support they provide to the Board. 18 . ADJOURNMENT On motion of Mr. McHale, seconded by Mr. Barber, the Board adjourned at 8:48 p.m. until May 23, 2001 at 4:00 p.m. Ayes: Humphrey, Miller, Barber, McHale and Warren. Nays: None. ,- - ~b.\-\~ Renny Bush Humphrey Chairman Lane B. Ramsey County Administra 01-416 4/25/01