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03-22-2006 Minutes BOARD OF SUPERVISORS MINUTES March 22, 2006 - Supervisors in Attendance: Mr. R. M. "Dickie" King, Jr., Chairman Mr. Kelly E. Miller, Vice Chrm. Mr. Edward B. Barber Mrs. Renny Bush Humphrey Mr. Arthur S. Warren Mr. Lane B. Ramsey, County Administrator School Board Member in Attendance: Mr. Marshall Trammell, Jr., Chrm. - Staff in Attendance: Colonel Carl R. Baker, Police Department Mr. George Braunstein, Exec. Dir., Community Services Board Mr. Joe Campbell, Dir., Juvenile Detention Home Dr. Billy K. Cannaday, Jr., Supt. School Board Ms. Marilyn Cole, Asst. County Administrator Mr. Roy Covington, Dir., Utilities Mr. Jonathan Davis, Real Estate Assessor Mr. Wilson Davis, Dir., Economic Development Ms. Rebecca Dickson, Dir., Budget and Management Mr. James Dunn, Dir., Meadowville Tech. Park Mr. William Dupler, Building Official Ms. Lisa Elko, CMC Clerk Mr. Michael Golden, Dir., Parks and Recreation Mr. Bradford S. Hammer, Deputy Co. Admin., Human Services Mr. John W. Harmon, Right-of-Way Manager Mr. Russell Harris, Mgr. of Community Development Services Mr. Thomas E. Jacobson, Dir., Planning Mr. H. Edward James, Dir., Purchasing Mr. Donald Kappel, Dir., Public Affairs Mr. Louis Lassiter, Dir., Internal Audit Ms. Mary Lou Lyle, Dir., Accounting Chief Paul Mauger, Fire and EMS Dept. Mr. R. John McCracken, Dir., Transportation Mr. Richard M. McElfish, Dir., Env. Engineering Mr. Steven L. Micas, County Attorney 06-255 03/22/06 Dr. William Nelson, Dir., Health Dept. Ms. Diane Peterson, Senior Advocate Mr. Glen Peterson, Dir., Community Diversion Incentive Program Mr. Francis Pitaro, Dir., General Services Mr. James J. L. Stegmaier, Deputy Co. Admin., Hanagement Services Mr. M. D. Stith, Jr., Deputy Co. Admin., Community Development M]~. Thomas 'Taylor, Dir., Block Grant Office """-,,,"'" Mr. King called the regularly scheduled meeting to order at 3:38 p.m. 1. APPROVAL OF MINUTES FOR MARCH 6, 2006 (BUDGET PRESENTATION MEETING) AND MARCH 8, 2006 (REGULAR MEETING) Mr. Barber made a motion, seconded by Mr. Miller, for the Board to approve the minutes of March 6, 2006, as submitted. Mr. Warren stated he did not attend the March 6th budget work session because he was at a Branderrnil1 Community Association meeting with Fire and EMS personnel, grieving the loss of Jordan Sebia and Travis Turner, who drowned in Swift Creek Reservoir when their canoe overturned. Mr. King called for a vote on tbe motion of Mr. Barber, seconded by Mr. Miller, for the Board to approve the minutes of March 6, 2006, as submitted. Ayes: King, Miller I Barber and HumphrE~Y. Nays: None. Abstain: Warren. On motion of Mr. Barber, seconded by !'IIr. We,rren, the Board approved the minutes of March 8, 2006, as submitted. Ayes: King, Miller, Barber, Humphrey and Warren. Nays: None. 2. COUNTY ADMINISTRATOR'S COMMENTS There were no County Administrator's comments at this time. 3. BOARD COMMITTEE REPORTS ..,."..." There were no Board committee reports at. this time. 06-256 03/22/06 4 . REQUESTS TO POSTPONE ACTION, ADDITIONS, OR CHANGES IN THE ORDER OF PRESENTATION ,- On motion of Mr. Barber, seconded by Mr. Miller, the Board added Item 8.C.9.c., Acceptance of Parcels of Land Along Meadowville Road from the Economic Development Authority of the County of Chesterfield, Formerly Known as the Industrial Development Authority for the County of Chesterfield; added Item 8.C.9.d., Acceptance of a Parcel of Land Along the South Right of Way Line of Meadowville Road from River's Bend East, LLC; added Item 10.C., Report of Planning Commission's Substantial Accord Determination for Chesterfield County Parks and Recreation: Harrowgate Park Expansion (Case 06PD0297); added Item 10.D., Closed Session Pursuant to Section 2.2- 3711(A) (3), Code of Virginia, 1950, as Amended, to Discuss the Conveyance of Real Estate for an Economic Development Purpose Where Discussion in an Open Meeting Would Adversely Affect the Bargaining position or Negotiating Strategy of the Public Body; and adopted the Agenda, as amended. Ayes: King, Miller, Barber, Humphrey and Warren. Nays: None. 5. RESOLUTIONS AND SPECIAL RECOGNITIONS There were no resolutions or special recogni tions at this time. - 6. WORK SESSION o COUNTY ADMINISTRATOR'S PROPOSED FY2007 BIENNIAL FINANCIAL PLAN PRESENTATIONS 6. A. COMMUNITY DEVELOPMENT - Mr. Sti th presented an overview of Community Development's FY2007 proposed budget. He reviewed expenditures and revenues and stated the FY2007 General Fund cost to support Community Development is approximately $10 million. He stated Community Development is recruiting the best developers and working directly with potential users of the Cloverleaf Mall site, and is assisting with revitalization of the Jefferson Davis Corridor. He provided details of increased property values as a result of revitalization and efforts to prevent blight. He stated Building Inspection has conducted regional building code update classes for more than 1,000 contractors. He reviewed Building Inspection data relative to field-trained inspections and cross-trained inspectors. He stated jobs in Chesterfield increased to 114,796 as of June 2005 and businesses increased to 6,670. He provided details of the ratio of jobs to workers from 1980 to 2004. He stated Economic Development successes for 2005 included $746 million in new announced investment; 12 new announced facilities; 11 announced existing industry project expansions; and receipt of a NACo Award for the Interactive Guide to Setting Up a Business CD and an SEDC award for the Urban Land Institute Briefing Book. He reviewed recently implemented Economic Development initiatives and provided details of Environmental Engineering initiatives, including stream restoration proj ects; GIS mapping support; and conduction of a training session for consulting engineers and other localities in 06-257 03/22/06 identifying a perennlaL stream. He statE~d Planning Department accomplishments in 2005 included completion of the Chester Plan amendment and document mana.gement enhancements. He further stated future challenges in Planning include growth management and updating an outdated residential zoning ordinance. He provided details of how the Planning Department promotes and supports Economic Development. He reviewed 2005 accomplishments in Transportation, including the Route 360 Widening Project; woodmont Road Project; and accelerated road improvements at various locations. He stated the Utilities Department is one of only two water and sewer utilities in the nation to have the highest bond ratings from all three rating agencies. He provided comparisons of the cost of water and wastewater service and wastewater connection fees for various locali ties in the region. He stated the Utili ties Department received an excellent/good rating on its services in the 2004 citizen satisfaction survey. He thanked the Board for its continued support. Mrs. Humphrey commended Mr. Stith on the efficiency of the Utilities Department, indicating that the county's partnership with the Appomattox Ri,i"er Water Authority has resulted in less expensive water costs for residents" She requested an update from Environmental Ens;rineering rela ti ve to perennial stream identification efforts in the county and the region. Mr. Barber expressed concerns relative to delays in Planning projects due to the department's workload and inquired whether any new positions are included in the budget for the Planning Departmen t . Ms. Dickson stated one new Senior Planner position is included in the FY2007 budget for the Subdivision Division, and an addi tional resource was added in the current year in the zoning Site plan Division. -' 6. B. COMMUNITY DEVELOPMENT BLOCK GRANT AND THE HOME INVESTMENT PARTNERSHIP ANNUAL PLAN Mr. Taylor presented an overview of the FY2006-2007 budget for the Community Development Block Grant (CDBG), HOME Investment Partnership Fund and ,l\.merican Dream Downpayment Initiative. He reviewed statutory goals, broad national objectives and consolidated plan priorities of the programs. He stated FY2004-05 successes included completion of 33 housing projects; provision of public service activities to more than 16,000 county residents; and completion of the Chester House facility. He provided details of the HOME Program performance overall ranking and steLted current multi year projects include the Rayon Park Sew€~r Extension; Cogbill Road Sidewalk Installation; and the Winchester Greens Infrastructure proj ect. He reviewed expenditures and housing acti vi ties by magisterial district and allocations from FY2004-07. He provided FY2007 proposed budget totals for CDBG, HOME Investment Partnership Fund, and the American Dream Downpayment Initiative. He reviewed FY2007 CDBG funding requests and recommendations in the categories of Code Enforcement, Economic Development, Housing, Public Facilities and Improvements, Public Service, and Planning and Administration. - 06-258 03/22/06 Discussion ensued relative to the funding requests for the Boys and Girls Club, Ettrick Community Center, Rayon Park Sewer Extension and the Jefferson Davis Association Streetscape Improvement Program. - Mr. Taylor expressed concerns relative to a decline in CDBG funding. He stated the Department of Housing and Urban Development (HUD) lS requiring that the funding be used for economic development acti vi ties. He noted the county will probably see a shortfall in funding for the next two to three years as a result of a shift of funding to the Gulf Region for Hurricane Katrina rebuilding efforts. Mrs. Humphrey expressed concerns challenged sports associations in Ettrick. She inquired whether HUD supplement recreational acti vi ties in corrununities. relative to financially Bensley, Bellwood and will allow funding to Block Grant qualified Mr. Taylor stated he will research the issue of funding for sports associations and provide the Board with information. Mr. Ramsey noted that HUD limits the amount of funds used on programs to 15 percent. In response to Mrs. Humphrey's question, Mr. Taylor stated the allocation for the Baptist Children's Home is for activities housed at the facility. Discussion ensued relative to funding requests for the Jefferson Davis Incubator, Crater Small Business Development Center, and the Business Revitalization Coordinator. In response to Mr. Barber's question, Mr. Taylor stated the Business Revitalization Coordinator is a CDBG employee who has provided technical assistance to small, women and minority businesses since 1993, and closely coordinates with the Economic Development Department. In response to Board members questions, Mr. Taylor stated the Friends Association provides job-training skills for persons primarily in the Winchester Greens area and is paid based upon performance measures and the agency's ability to place persons into jobs. He further stated his office oversees the programs that receive CDBG funding, and HUD strictly audits all of the programs. 7 . DEFERRED ITEM - o CONSIDERATION OF AN AMENDMENT TO THE 2006 PROCEDURES OF THE BOARD OF SUPERVISORS TO PROVIDE FOR A REVISED CITIZEN COMMENT PERIOD AT BOARD MEETINGS Mr. King stated the Board's procedures have been reviewed, public hearings have been held, and Board members have been polled concerning their thoughts regarding a ci tizen comment period. He provided details of recommended amendments that he believes will be fair to the public, including providing a 30- minute citizen comment, to be divided into a 15-minute segment at the end of the Board's afternoon session and a 15 -minute segment at the end of the Board's evening session; limiting speaking time to 3 minutes per person, allowing for 5 speakers 06-259 03/22/06 in the afternoon and 5 in the evening, on a first-come, first- serve basis; not screening or listing topics of speakers; requiring notification of the Clerk prior to the beginning of the afternoon session to speak at the end of that session, and prior to the beginning of the evening session to speak at the end of that session, by phone call or otherwise; not allowing a person to speak more than one time at any single meeting or to allocate time to another person; enforcement of a light system to time speakers; not allowing speakers to campaign for public office, promotl9 private business, use profani ty or vulgarity, address pending litigation against the county, or make insults which tend to violence or breach of peace; and not allowing speakers to address items on the day's agenda. He stated it is not the Board's intent to deny anyone their First Amendment rights. Mrs. Humphrey requested that the procedures clarify the difference between sessions versus meetings, indicating that two sessions equal one meeting, and no one can speak more than once at any meeting rather than any session. She also requested that the procedures clarify that speakers must notify the clerk prior to the meeting being convened by tap of the gavel. Mr. Miller requested that that word "may" be changed to "shall" in the section dealing with notification of the Clerk. Mr. Micas stated the language will be corrected. Mr. Miller stated Board members must always be cognizant of how they deal with citizen input. He further stated he has no problems with the proposed amendments. Mr. Warren inquired whether the Board would have to entertain citizen comment at work. sessions and special meetings. - Mr. Ramsey clari fied th.at the amendments are intended for the Board's regularly sche!duled meetings only, unless the Board chose to add ci tizen comment to the agenda of a work session or special meeting. Mr. Warren individuals meetings. requested that a provision be from contacting the Clerk to added to prohibi t speak at multiple Mr. Micas stated a provision can be added allowing speakers to notify the Clerk up to a week in advancE~ of a meeting or just prior to the start of each session. It was generally agreed that speakers not be interrupted with questions from Board members until they have completed their comments 1 and this would not be counted towards the 3 -minute time limit. Mr. Barber requested that the Board consider allowing the Clerk to exhibit good customer service when a citizen contacts her to sign up and speak, by asking if she can help the citizen, and not indicating that it is a screening process. .....".,.- Mr. Ramsey stated it question potential citizens regarding Board. was not staff's intent to hav.e the Clerk speakers because of resentment from intervention with speaking before the 06-260 03/22/06 Mr. Barber stated addressing the Board at a public meeting is probably the least efficient manner to address an issue, indicating that each Board member holds community meetings and is directly accessible bye-mail and telephone. - Discussion ensued relative to uniform policies citizen comment at the Board of Supervisors, Commission and School Board meetings. regarding Planning Mr. King stated he will ask both the Planning Commission and the School Board to consider using the same guidelines as the Board of Supervisors, indicating it would be nice if their policies were similar. Mr. Miller stated a public comment period has been in existence on the Board's agenda for many years. He noted there is no law that requires a public comment period. He stated the amendments are a work in progress, and he is willing to support them with the understanding that they may need to be revisited. He further stated he does not believe it is necessary for all three boards to have the same policy because it may not be reflective of their needs. On motion of Mr. King, seconded by Mr. Miller, the Board adopted amendments to the 2006 Procedures of the Board of Supervisors, as revised today, to provide for a revised citizen comment period at Board of Supervisors meetings. (It is noted a copy of the amended Procedures will be filed with the papers of this Board.) Ayes: King, Miller, Barber, Humphrey and Warren. Nays: None. 8 . NEW BUSINESS 8.A. STREETLIGHT INSTALLATION COST APPROVALS On motion of Mr. Barber, seconded by Mr. Warren, the Board approved the following streetlight installations: Clover Hill District . In the Penn Acres Subdivision, upgrade eight existing streetlights with new arms and light fixtures at the following locations: 124 Jade Roadj 218 Jade Road; 8307 Emerald Lane; 125 Marble Road; 215 Marble Road; 8200 Trout Lane; 8215 Trout Lane; and 8361 Trout Lane. Cost to upgrade all eight lights: $6,349.20 - Midlothian District . In the Scottmar Subdivision, install five new lights on existing poles and upgrade lamp fixtures on two existing lights, as follows: Scarsborough Drive, vicinity of 2308/2316 Cost to install light: $226.11 Scarsborough Drive, vicinity of 2410/2400 Cost to install light: $226.11 06-261 03/22/06 Scarsborough Drive, vicinity of 2508/2516 Cost to install light: $226.11 Scarsborough Drive and Swathmore Road Cost to install light: $226.11 Huguenot Road and Scarsborough Drive Cost to install light: $260.18 Scarsborough Drive, vicinity of 2300 Cost to upgrade lamp: $342.82 Scarsborough Drive, vicinity of 2620/2630 Cost to upgrade lamp: $571.44 Ayes: King, Miller, Barber, Humphrey and Warren. Nays: None. s . B . APPOINTMENT On motion of Mrs. Humphrey, seconded by Mr. Barber, the Board suspended its rules at this time to allow for simultaneous nomination/reappointment of members to serve on the Airport Advisory Board. Ayes: King, Miller, Barber, Humphrey and Warren. Nays: None. o AIRPORT ADVISORY BOARD On motion of Mr. Barber, seconded by Mr. Miller, the Board - simultaneously nominated/reappointed Mr. Steve O'Leary, representing the Midlothian District i and Mr.. John C. Marsh, representing the Dale District, to serve on the Airport Advisory Board, whose terms are effective March 26, 2006 and expire March 26, 2009. Ayes: King, Miller, Barber, Humphrey and Warren. Nays: None. s.c. CONSENT ITEMS S.C.l. ADOPTION OF RESOLUTIONS S.C.l.a. RECOGNIZING THE END OF THE LEGENDARY SHAWONDASSEE DISTRICT OF THE BOY SCOUT COUNCIL On motion of Mr. Miller, seconded by Mr. Barber, the Board adopted the following resolution: WHEREAS, the Shawondassee District of the Boy Scout Council has faithfully served thousands of youths in Chesterfield and powhatan counties since its inception in 1971 as part of one of the oldest councils in the Uni ted States, the council having been founded in 1913; and ~ WHEREAS, Shawondassee is an Indian term meaning "land of the southwest wind"; and 06-262 03/22/06 WHEREAS, the Shawondassee District brought the scouting program to both young men and women of all races, ethnic and religious backgrounds; and WHEREAS, since 1971, Shawondassee District the lives of 21,326 youths and more than volunteers who have seen 537 scouts achieve status; and has touched 3,100 adult Eagle Scout WHEREAS, Shawondassee scouts have helped clean up hundreds of pounds of litter, have collected hundreds of thousands of pounds of food for the food bank, cooked meals for the homeless, built hiking and bicycle trails in our parks, painted churches and barns, and even built homes for those who have lost them; and WHEREAS, the Shawondassee District originally served 237 young people in 18 scout units, but upon being divided into two districts as of March 22, 2006, will serve 3,187 youths in 124 units; and WHEREAS, effective March 22, 2006, the Shawondassee District will be known as two distinct districts--the Arrohattoc District and the Huguenot Trail District; and WHEREAS, the two new districts both are named for early groups who resided in this area; and WHEREAS, the southern district will be called the Arrohattoc District, named for the Arrohattoc Indians who prior to the 1620s lived in what is now the Chesterfield County area, and the northern district is named the Huguenot Trail District after the French Huguenots that William Byrd sponsored and encouraged to settle here in the 1700s; and WHEREAS, the Shawondassee District is very proud of its scouts, 131 of whom are presently serving their country, 17 of these who hold the coveted Eagle Scout designation, and is especially proud of three, including one Eagle Scout, who have made the supreme sacrifice by going into harm's way for their country; and WHEREAS, March 22, 2006 might mark the end of the legendary Shawondassee District, but it also marks the beginning of the Arrohattoc District, "Building a New Legend," and the Huguenot Trail District, "Continuing the Legend." .~ NOW, THEREFORE, BE IT RESOLVED, that the Chesterfield County Board of Supervisors recognizes the proud history of the Shawondassee District, and extends best wishes to the Arrohattoc District and Huguenot Trail District for many years of success as they help to mold the next generation of America's leaders. Ayes: King, Miller, Barber, Humphrey and Warren. Nays: None. S.C.l.b. RECOGNIZING APRIL 9-15, 2006, AS "NATIONAL PUBLIC SAFETY TELECOMMUNICATIONS WEEK" IN CHESTERFIELD COUNTY On motion of Mr. Miller, seconded by Mr. Barber, the Board adopted the following resolution: 06-263 03/22/06 WHEREAS, Emergency Communications Officers are responsible for responding to the telephone calls of the general public for police, fire, emergency medical, sheriff, and animal control assistance; and WHEREAS, the officers are responsible for dispatching said assistance to help save the lives and property of our citizens; and WHEREAS, such calls include not only police, fire, emergency medical service, sheriff, and animal control calls, but those government communications related to highway safety and various other acti vi ties, and many of the other communications operations which modern gov4=rnment agencies must conduct; and WHEREAS, Emergency Communications Officers the public in countless ways without regard for received for services rendered; and daily serve recognition WHEREAS, Emergency Communications Officers are more than a calm and reassuring voice; they are knowledgeable and highly trained individuals who work closely with other police, fire, medical, sheri ff, and animal control personnel in the management of vital governmental communications and other services that affect the heal th and safety of our citizens; and WHEREAS, the work of these "first responders" is invaluable in emergency situations, and our citizens' health, safety, and well-being are often dependent on the commitment and devotion of Emergency Communications Officers; and WHEREAS, Emergency Communications Officers Chesterfield Emergency Communications Center work the emergency response capabilities through their and participation in training and other activities; of the to improve leadership and WHEREAS, each Emergency COl"n:munications Officer has exhibited compassion, understanding and professionalism during the performance of the!ir job in the past year. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes the week of April 9-15, 2006, as "National Public Safety 'I'elecommunications Week" in Chesterfield County, in honor of the men and women whose diligence and professionalism keep our county and citizens safe. Ayes: King, Miller, Barber, Humphrey and Warren. Nays: None. S.C.l.c. RECOGNIZING MARCH 2006, AS "YOUTH ART MONTH" IN CHESTERFIELD COUNTY -< On motion of Mr. Miller, seconded by Mr. Barber, the Board adopted the following resolution: WHEREAS, Chesterfield County is committed to providing its youths with the finest possible public education; and 06-264 03/22/06 - ,....... WHEREAS, in part in recognition of this commitment, the America's Promise organization has named Chesterfield County as "One of the 100 Best Communities for Young People" in America; and WHEREAS, it is widely recognized that art education is part of a well-rounded public education; and WHEREAS, art education helps students develop their creative problem-solving and critical thinking abilities; and WHEREAS, this type of education also fosters in students at all grade levels a deeper understanding of others and of the value of diversity; and WHEREAS, art education reinforces subject matter learned in a wide variety of other classroom settings; and WHEREAS, a production, art more; and well-rounded history, art art education criticism and art and includes aesthetics WHEREAS, a solid art education is recognized at the federal, state and local levels as part of a complete public education. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes March 2006, as "Youth Art Month" in Chesterfield County, encourages all Chesterfield County residents to help instill in our young people an appreciation for art, which will enrich them, and society as a whole, and extends its gratitude to all those who help to bring art to life for our young people. Ayes: King, Miller, Barber, Humphrey and Warren. Nays: None. S.C.2. STATE ROAD ACCEPTANCE On motion of Mr. Miller, seconded by Mr. Barber, the Board adopted the following resolution: WHEREAS, the streets described below are shown on plats recorded in the Clerk's Office of the Circuit Court of Chesterfield County; and WHEREAS, the Resident Engineer for Department of Transportation has advised streets meet the requirements established by Street Requirements of the Virginia Transportation. the Virginia this Board the the Subdivision Department of NOW, THEREFORE, BE IT RESOLVED, that this Board requests the Virginia Department of Transportation to add the streets described below to the secondary system of state highways, pursuant to Section 33.1-229, Code of Virginia, and the Department's Subdivision Street Requirements. AND, BE IT FURTHER RESOLVED, that this Board guarantees a clear and unrestricted right-of-way, as described, and any necessary easements for cuts, fills and drainage. 06-265 03/22/06 -< AND, BE IT FURTHER RESOLVED, that a cE:rtified copy of this resolution be forwarded to the Resident Engineer for the Virginia Department of Transportation. Type Chanae to the Secondary System of State Hlahwavs: AdolltlQ!1 Basis for Change: Addition, New subdivision street Statutory Reference: fi33.1-229 Project: Brandy Oaks, Section 8 . Brandy Wood Road, State Route Number: 5955 From: 0<85 mile N of Beach Rd<, (Rt. 655) To: Brandy Wood TL, (Rt. 5956), a distance of: 0<08 mil.3s< Right-of-way record was filed on 06/02/1994 with the Office Of Clerk To Circuit Court in Db< 21>39 Pg. 253, with a width of 70 feet . Brandy Wood Road, State Route Number: 5955 From: Brandy Wood Tr., (Rt. 5956) To: Temporary end of maintenance, a distance of: 0.07 miles. Right-of-way record was filed on 06/02/1994 with the Office Of Clerk To Circuit Court in Db.2539 Pg. 253, with a width of 70 feet . Brandy Wood Terrace, State Route Number: 5956 From: Brandy Wood Rd., (Rt. 5955) To: Cul-de-sac, a distance of: 0.22 miles. Right-of-way record was filed on 10/16/2003 with the Office Of Clerk To Circuit Court in Pb 138 Pg. 1, with a width of 50 feet . Brandy Wood Place, State Route Number: 5957 From: Brandy Wood Rd., (Rt. 5955) To: Cul-de-sac, a distance of: 0.02 miles. Right-of-way record was filed on 10/16/2003 with the Office Of Clerk To Circuit Court in Pb 138 Pg. 1, with a width of 50 feet And, furthE:!r, the Board adopted the following resolution: WHEREAS, the streets recorded in the Clerk's Chesterfield County; and described below an: shown on plats Office of the Circuit Court of WHERElI,.S, the Resident Engineer for the Virginia Department of Transportation has advised this Board the streets meet the requirements 4=stablished by the Subdivision Street R1equirements of the Virginia Department of Transportation. ~' NOW, 'rHEREFORE, BE IT RESOLVED, that this Board requests the Virginia Department of Transportation to add the streets described below to the secondary system of state highways, pursuant to Section 33.1-229, Code of Virginia, and the Departmentls Subdivision Street Requirements. 06-2616 03/22/06 AND, BE IT FURTHER RESOLVED, that this Board guarantees a clear and unrestricted right-of-way, as described, and any necessary easements for cuts, fills and drainage. AND, BE IT FURTHER RESOLVED, that a certified this resolution be forwarded to the Resident Engineer Virginia Department of Transportation. copy of for the -. Tvpe Chanae to the Secondary System of State Hlahwavs: Addition Basis for Change: Addition, New subdivision street Statutory Reference: ~33.1.229 Project: St. James Woods, Section M . Santry Drive, State Route Number: 5647 From: 0.04 mile S 01 Westbury Knoll Ln., (Rt. 3979) To: Santry Ct., (Rt. 5961), a distance 01: 0.15 miles. Right-ol-way record was Iiled on 5/25/2004 with the Office 01 Clerk To Circuit Court in Pb. 144 Pg. 16, with a width 01 44 leet . Santry Court, State Route Number: 5961 From: Santry Dr., (Rt. 5647) To: cul-de-sac, a distance 01: 0.04 miles. Right-ol-way record was Iiled on 5/25/2004 with the Office 01 Clerk To Circuit Court in Pb. 144 Pg. 16, with a width 01 40 leet . Santry Drive, State Route Number: 5647 From: Santry Ct., (5961) To: Santry Lp., (5963), a distance 01: 0.24 miles. Right-ol-way record was Iiled on 5/25/2004 with the Office 01 Clerk To Circuit Court in Pb. 144 Pg. 16, with a width 01 40 leet . Santry Loop, State Route Number: 5963 From: Santry Dr., (Rt. 5647) To: Santry Dr., (Rt. 5647), a distance 01: 0.04 miles. Right-ol-way record was filed on 5/25/2004 with the Office 01 Clerk To Circuit Court in Pb. 144 Pg. 16, with a width 01 40 leet . Santry Drive, State Route Number: 5647 From: Santry Lp., (Rt. 5963) To: Santry Lp., (Rt. 5963), a distance 01: 0.02 miles. Right-ol-way record was Iiled on 5/25/2004 with the Office 01 Clerk To Circuit Court in Pb. 144 Pg. 16, with a width 01 40 leet . Santry Drive, State Route Number: 5647 From: Santry Lp., (Rt. 5963) To: Cui-de-sac, a distance 01: 0.17 miles. 06-267 03/22/06 Aight-of-way record was filed on 5/25/2004 with the Office Of Clerk To Circuit eourt in Pb. 144 Pg. 16. with a width of 40 feet . Bantry Terrace, State Route Number: 5962 From: Santry Dr., (At 5647) To: Cul-de-sac, a distance of: 0.08 miles. Aight-of-way record was filed on 5/25/2004 with the Office Of Clerk To Circuit Court in Pb, 144 Pg, 16. with a width of 40 feet And, further, the Board adopted the following resolution: WHEREAS, the streets recorded in the Clerk's Chesterfield County; and described below ar,e shown on plats Office of the Circuit Court of WHEREAS, the Resident Engineer for Department of Transportation has advised streets meet the requirements established by Street Requirements of the Virginia Transportation. the Virginia this Board the the Subdivision Department of NOW, THEREFORE, BE IT RESOLVED, that this Board requests the Virginia Department of Transportation to add the streets described below to the secondary system of state highways, pursuant to Section 33.1-229, ~ode of Virginia, and the Department's Subdivision Street Requir:~ments. AND, BE IT FURTHER RESOLVED, that this Board guarantees a clear and unrestricted right-of-way, as described, and any necessary easements for cuts, fills and drainage. ~",. AND, BE IT FURTHER RESOLVED, that a certified this resolution be forwarded to the Resident Engineer Virginia Department of Transportation. copy of for the TYDe Chanae to the Secondary System of State Hlahwavs: Addition Basis for Change: Addition, New subdivision street Statutory Reference: ~33.1.229 Project: Lenox Forest at Rlverdownll, Section 3 . Rlverdowns North Drive, State Route Number: 5745 From: Forest Creek Dr., (At. 5n6) To: Aiverdowns North Tr., (At 5973), a distance of: 0,07 miles. Right-of-way record was filed on 12/3/2004 with the Office Of Clerk To Circuit Court in Pb. 149 Pg, 72, with a width of 54 feet . Rlverdowns North Place, State Route Number: 5972 -" From: Riverdowns North Dr., (1=11. 5745) To: Cul-de-sac, a distance of: 0,11 miles. Right-of-way record was filed on 12/3/2004 with the Office Of Clerk To Circuit Court In Pb. 14~1 Pg. 72, with a width of 40 feet 06-268 II 03/22/06 . Rlverdowns North Terrace, State Route Number: 5973 From: Riverdowns North Dr., (Rt. 5745) To: Cul-de-sac, a distance of: 0.15 miles. Right-of-way record was filed on 12/3/2004 with the Office Of Clerk To Circuit Court in Pb. 149 Pg. 72, with a width of 40 feet .- . Gracewood Place, State Route Number: 5974 From: Riverdowns North Dr., (Rt. 5745) To: Cul-de-sac, a distance of: 0.02 miles. Right-of-way record was filed on 12/3/2004 with the Office Of Clerk To Circuit Court in Pb. 149 Pg. 72, with a width of 46 feet . Gracewood Court, State Route Number: 5975 From: Riverdowns North Dr., (Rt. 5745) To: Cul-de-sac, a distance of: 0.08 miles. Right-of-way record was filed on 12/3/2004 with the Office Of Clerk To Circuit Court in Pb. 149 Pg. 72, with a width of 46 feet Ayes: King, Miller, Barber, Humphrey and Warren. Nays: None. - 8.C.3. AWARD OF CONSTRUCTION CONTRACT TO MID EASTERN BUILDERS, INCORPORATED FOR THE FALLING CREEK WASTE WATER PUMPING STATION REHABILITATION PROJECT On motion of Mr. Miller, seconded by Mr. Barber, the Board awarded a construction contract to Mid Eastern Builders, Incorporated, in the amount of $1,969,000, for County Project #03-0371, Falling Creek Waste Water Pumping Station Rehabilitation Project, and authorized the County Administrator to execute the necessary documents. Ayes: King, Miller, Barber, Humphrey and Warren. Nays: None. 8.C.4. REQUESTS TO QUITCLAIM 8.C.4.a. A PORTION OF A SIXTEEN-FOOT WATER EASEMENT AND A PORTION OF A SIXTEEN-FOOT SEWER EASEMENT ACROSS THE PROPERTY OF BT HULL STREET, LLC '.-... On motion of Mr. Miller, seconded by Mr. Barber, the Board authorized the Chairman of the Board of Supervisors and the County Administrator to execute a quitclaim deed to vacate a portion of a 16-foot water easement and a portion of a 16-foot sewer easement across the property of BT Hull Street, LLC. (It is noted a copy of the plat is filed with the papers of this Board.) Ayes: King, Miller, Barber, Humphrey and Warren. Nays: None. 06-269 03/22/06 8.C.4.b. A SIXTEEN-FOOT DRAINAGE EASEMENT ACROSS LOTS 6 AND 7, BLOCK D, VICTORIA HILLS, SECTION D On motion of Mr. Miller, seconded by Mr. Barber, the Board authorized the Chairman of the Board of Supervisors and the County Administrator to execute a quitclaim deed to vacate a 16-foot drainage easement across Lots 6 and 7, Block D, Victoria Hills, Section D. (It is noted a copy of the plat is filed with the papers of this Board.) Ayes: King, Miller, Barber, Humphrey and Warrem. Nays: None. - 8 . C . 5 . CONVEYANCE OF EASEMENTS 8.C.5.a. TO COLUMBIA GAS OF VIRGINIA, INCORPORATED ACROSS COUNTY PROPERTY AT MIDLOTHIAN MIDDLE SCHOOL TO IMPROVE THE GAS INFRASTRUCTURE TO THE MIDLOTHIAN AREA On motion of Mr. Miller, seconded by Mr. Barber, the Board authorized the Chairman of the Board of Supervisors and the County Administrator to execute an easement agreement with Columbia Gas of Virginia, Incorporated across county property at Midlothian Middle School. (It is noted a copy of the plat is filed with the papers of this Board.) Ayes: King, Miller, Barber, Humphrey and Warren. Nays: None" 8.C.5.b. TO VIRGINIA ELECTRIC AND POWER COMPANY FOR UNDERGROUND CABLE ACROSS THE MATOACA HIGH SCHOOL PROPERTY TO PROVIDE SERVICE TO THE SWIFT CREEK ESTATES SUBDIVISION - On motion of Mr. Miller, seconded by Mr. Barber, the Board authorized the Chairman of the Board of Supervisors and the County Administrator to execute an easement agreement wi th Virginia Electric and Power Company for underground cable across the Matoaca High School property to provide service to the Swift Creek Estates Subdivision. (It is noted a copy of the plat is filed with the papers of this Board.) Ayes: King, Miller, Barber, Humphrey and Warren. Nays: None. 8.C.6. REQUESTS FOR PERMISSION 8.C.6.a. FROM DEBORAH E. SHAPIRO TO INSTALL A PRIVATE SEWER SERVICE WITHIN A PRIVATE EASEMENT TO SERVE PROPERTY ON FOUNDERS BRIDGE COURT On motion of Mr. Miller, seconded by Mr. Barber, the Board approved a request from Deborah E. Shapiro for permission to - install a private sewer service within a private easement to serve property at 16107 Founders Bridge Court, and authorized the County Administrator to execute the sewer connection agreement. (It is noted the plat is filed with the papers of thi s Board ,. ) Ayes: King, Miller, Barber, Humphrey and Warren. Nays: None. 06-270 II 03/22/06 S.C.6.b. FROM LAURIE HALEY TO INSTALL A PRIVATE WATER SERVICE WITHIN A PRIVATE EASEMENT TO SERVE PROPERTY ON BON AIR CREST DRIVE .~ On motion of Mr. Miller, seconded by Mr. Barber, the Board approved a request from Laurie Haley for permission to install a private water service within a private easement to serve property at 10000 Bon Air Crest Drive, and authorized the County Administrator to execute the water connection agreement. (It is noted a copy of the plat is filed with the papers of this Board.) Ayes: King, Miller, Barber, Humphrey and Warren. Nays: None. S.C.7. CONVEYANCE OF EASEMENTS TO VIRGINIA ELECTRIC AND POWER COMPANY, VERIZON, COLUMBIA GAS AND THE COMMONWEALTH OF VIRGINIA, DEPARTMENT OF TRANSPORTATION FOR EASEMENTS NEEDED FOR THE HULL STREET ROAD WIDENING PROJECT On motion of Mr. Miller, seconded by Mr. Barber, the Board authorized the Chairman of the Board of Supervisors and the County Administrator to execute agreements with Virginia Electric and Power Company, Verizon, Columbia Gas and the Commonwealth of Virginia, Department of Transportation for easements needed for the Hull Street Road (Route 360) Widening Project. (It is noted a copy of the plat is filed with the papers of this Board.) - Ayes: King, Miller, Barber, Humphrey and Warren. Nays: None. S.C.S. SET DATE FOR PUBLIC HEARINGS S.C.S.a. TO CONSIDER A PROPOSED ZONING ORDINANCE AMENDMENT RELATIVE TO MH-2 SUBDIVISIONS (MANUFACTURED OR MOBILE HOME SUBDIVISIONS) On motion of Mr. Miller, seconded by Mr. Barber, the Board set the date of April 12, 2006 at 7:00 p.m. for a public hearing for the Board to consider a proposed zoning ordinance amendment relative to MH-2 Subdivisions (Manufactured or Mobile Home Subdivisions) . Ayes: King, Miller, Barber, Humphrey and Warren. Nays: None. - S.C.S.b. TO CONSIDER THE APPROPRIATION OF ADDITIONAL FUNDS FOR ROBIOUS ROAD WIDENING PROJECT FROM TWIN TEAM LANE TO JAMES RIVER ROAD On motion of Mr. Miller, seconded by Mr. Barber, the Board set the date of April 12, 2006 at 7:00 p.m. for a public hearing for the Board to consider appropriation of $570,000 in road cash proffers from traffic shed 2 for the Robious Road Widening Project (Twin Team Lane to approximately 0.1 mile east of James River Road) . Ayes: King, Miller, Barber, Humphrey and Warren. Nays: None. 06-271 03/22/06 a . C . 9 . ACCEPTANCE OF PARCELS OF LAND a.C.9.a. ALONG THE NORTH RIGHT OF WAY LINE OF HULL STREET ROAD FROM 360 ASSOCIATES, L.L.C. On motion of Mr. Miller, seconded by Mr. Barber 1 the Board accepted the conveyance of a parcel of land containing 0.166 acres along the north right of way line of Hull Street Road (State Route 360) from 360 Associates, L.L.C., and authorized the County Administrator to execute the deed. (It is noted a copy of the plat is filed with the papers of this Board.) Ayes: King, Miller, Barber, Humphrey and Warren. Nays: None. a.C.9.b. ALONG THE NORTH RIGHT OF WAY LINE OF HULL STREET ROAD FROM VERA BESSIE HENSLEY On motion of Mr. Miller, seconded by Mr. Barber, the Board accepted the conveyance of two parcels of land containing a total of 0.089 acres along the north right of way line of Hull Street Road (State Route 360) from Vera Bessie Hensley, and authorized the County Administrator to execute the deed. (It is noted a copy of the plat is filed with the papers of this Board. ) Ayes: King, Miller, Barber, Humphrey and Warren. Nays: None. a . C . 9 . c . ALONG MEADOWVILLE ROAD FROM THE ECONOMIC DEVELOPMENT AUTHORITY OF THE COUNTY OF CHESTERFIELD, FORMERLY KNOWN AS THE INDUSTRIAL DEVELOPMENT AUTHORITY FOR THE COUNTY OF CHESTERFIELD - II " " I , On motion of Mr. Miller, seconded by Mr. Barber, the Board accepted the conveyance of two parcels of land containing a total of 1 acre along Meadowville Road (State Route 618) from the Economic Development Authori ty of the County of Chesterfield, formerly known as the Industrial Development Authority for the County of Chesterfield, and authorized the County Administrator to execute the deed. (It is noted a copy of the plat is filed with the papers of this Board.) Ayes: King, Miller, Barber, Humphrey and Warren. Nays: None. a.C.9.d. ALONG THE SOUTH RIGHT OF WAY LINE OF MEADOWVILLE ROAD FROM RIVER'S BEND EAST, LLC On motion of Mr. Miller, seconded by Mr. Barber, the Board accepted the conveyance of a parcel of land containing 1.41 acres along the south right of way line of Meadowville Road (State Route 618) from River's Bend East, LLC, and authorized the County Administrator to execute the deed. (It is noted a copy of the plat is filed with the papers of this Board.) - il Ayes: King, Miller, Barber, Humphrey and Warren. Nays: None. 06-272 03/22/06 8.C.10. TRANSFER OF DISTRICT IMPROVEMENT FUNDS 8.C.10.a. FROM THE DALE, MATOACA, CLOVER HILL, MIDLOTHIAN AND BERMUDA DISTRICT IMPROVEMENT FUNDS TO THE CHESTERFIELD COUNTY SCHOOL BOARD TO PURCHASE AND INSTALL A LOUDSPEAKER SYSTEM AND A TWO CHANNEL WIRELESS MICROPHONE SYSTEM (HAND-HELD AND CLIP- ON), MIXER/AMPLIFIER, AND TWO WALL-MOUNTED LOUDSPEAKERS IN THE AUDITORIUM OF WATKINS ANNEX SCHOOL On motion of Mr. Miller, seconded by Mr. Barber, the Board transferred $1,000 each from the Dale, Matoaca, Clover Hill, Midlothian and Bermuda District Improvement Funds (total of $5,000) to the Chesterfield County School Board to purchase and install a loudspeaker system and a two channel wireless microphone system (hand-held and clip-on), mixer/amplifier, and two wall-mounted loudspeakers in the auditorium of Watkins Annex School. Ayes: King, Miller, Barber, Humphrey and Warren. Nays: None. 8.C.10.c. FROM THE CLOVER HILL DISTRICT IMPROVEMENT FUND TO THE SCHOOL BOARD TO PURCHASE THE SUPPLIES FOR A BRICK WALKWAY TO BE INSTALLED AT MONACAN HIGH SCHOOL -.,....... On motion of Mr. Miller, seconded by Mr. Barber, the Board transferred $1,500 from the Clover Hill District Improvement Fund to the School Board to purchase supplies for a brick walkway at Monacan High School. Ayes: King, Miller, Barber, Humphrey and Warren. Nays: None. 8.C.10.d. FROM THE MATOACA DISTRICT IMPROVEMENT FUND TO VIRGINIA STATE UNIVERSITY FOR ITS SCHOLARSHIP PROGRAM On motion of Mr. Miller, seconded by Mr. Barber, the Board transferred $2,000 from the Matoaca District Improvement Fund to Virginia State University for its scholarship program. Ayes: King, Miller, Barber, Humphrey and Warren. Nays: None. ,- 8.C.ll. AWARD OF CONTRACT FOR LOW-POWER AM RADIO SYSTEMS PROVISION AND INSTALLATION TO NORTHROP GRUMMAN AND INFORMATION STATION SPECIALISTS On motion of Mr. Miller, seconded by Mr. Barber, the Board approved a contract, not to exceed $1,200,000, for low-power AM radio systems provision and installation to Northrop Grumman and Information Station Specialists. Ayes: King, Miller, Barber, Humphrey and Warren. Nays: None. 06-273 03/22/06 8.C.12. APPROPRIATION OF ADDITIONAL FUNDS AND AUTHORIZATION TO AWARD A CONSTRUCTION CONTRACT FOR THE CONSTRUCTION OF ROUTE 360 WESTBOUND LANES FROM ROUTE 288 TO OLD HUNDRED ROAD On motion of Mr. Miller, seconded by Mr. Barber, the Board appropriated an additional $60,000 from road cash proffers (Sheds 6, 11, 12 $20,000 each) for the construction of additional westbound lanes on Route 360 from Route 288 to Old Hundred Road, and authorized the County Administrator to award a $258,607.60 construction contract to Colony Construction, Incorporated. Ayes: King, Miller, Barber, Humphrey and Warren. Nays: None. The following item was removed from the Consent Agenda for Board discussion: 8.C.10.b. FROM THE MATOACA, DALE AND BERMUDA DISTRICT IMPROVEMENT FUNDS TO THE CHESTERFIELD COUNTY PARKS AND RECREATION DEPARTMENT TO CONSTRUCT A PLAYGROUND AT THE IRONBRIDGE BASEBALL COMPLEX AND TO ADD DUGOUT COVERS TO THE DUGOUTS ON FIELDS 1-4 Mrs. Humphrey stated she wants additional information on the type of playground equipment being requested as well as the site for the proposed playground, indicating that she would prefer to defer this i tern until the April 12th meeting. She stated there is a need to install playground equipment for challenged children. Mr. Golden stated the Central Chesterfield Little League plans to provide at least a matching amount of funding for the project. He further stated playground equipment would be purchased similar to that in schoolyards. He stated, although the location of the playground has not been specifically determined, it will be within the baseball complex. Mrs. Humphrey made a motion, seconded by Mr. King, for the Board to defer consideration of the transfer of District Improvement Funds from the Matoaca, Dale and Bermuda District Improvement Funds to the Chesterfield County Parks and Recreation Department to construct a playground at the Ironbridge Baseball Complex and to add dugout covers to the dugouts on Fields 1-4 until April 12, 2006. Mr. Barber stated the Central Chesterfield Little League has indicated they want the dugout covers to be available on opening day, which is April 1st. He inquired whether the Board could consider approving funding for the dugout covers now and defer funding for thE::! playground equipment until the next meeting. - Mrs. Humphrey rescinded her previous motion and restated her motion as follows: On motion of Mrs. Humphrey, seconded by Mr. King, the Board transferred $3,170 from the Bermuda District Improvement Fund, $2,880 from the Dale District Improvement Fund and $1,150 from 06-274 03/22/06 the Matoaca District Improvement Fund (total of $7,200) to the Chesterfield County Parks and Recreation Department to add dugout covers to the dugouts on Fields 1-4 at the Ironbridge Baseball Complex. - And, further, the Board deferred consideration of the transfer of $800 in District Improvement Funds from the Matoaca, Dale and Bermuda District Improvement Funds to the Chesterfield County Parks and Recreation Department to construct a playground at the Ironbridge Baseball Complex until April 12, 2006. Ayes: King, Miller, Barber, Humphrey and Warren. Nays: None. 9. HEARINGS OF CITIZENS ON UNSCHEDULED MATTERS OR CLAIMS There were no hearings of citizens on unscheduled matters or claims at this time. 10. REPORTS 10. A. REPORT ON STATUS OF GENERAL FUND BALANCE, RESERVE FOR FUTURE CAPITAL PROJECTS, DISTRICT IMPROVEMENT FUNDS AND LEASE PURCHASES 10.B. REPORT ON DEVELOPER WATER AND SEWER CONTRACTS 10.C. REPORT ON THE PLANNING COMMISSION'S SUBSTANTIAL ACCORD DETERMINATION FOR CHESTERFIELD COUNTY PARKS AND RECREATION: HARROWGATE PARK EXPANSION (CASE 06PD0297) On motion of Mr. Miller, seconded by Mr. Barber, the Board approved a Report on the Status of General Fund Balance, Reserve for Future Capital Projects, District Improvement Funds and Lease Purchases; a Report on Developer Water and Sewer Contracts; and a Report on the Planning Commission's Substantial Accord Determination for Chesterfield County Parks and Recreation: Harrowgate Park Expansion (Case 06PD0297). Ayes: King, Miller, Barber, Humphrey and Warren. Nays: None. - 10.D. CLOSED SESSION PURSUANT TO SECTION 2.2-3711(A)(3), CODE OF VIRGINIA, 1950, AS AMENDED, TO DISCUSS THE CONVEYANCE OF REAL ESTATE FOR AN ECONOMIC DEVELOPMENT PURPOSE WHERE DISCUSSION IN AN OPEN MEETING WOULD ADVERSELY AFFECT THE BARGAINING POSITION OR NEGOTIATING STRATEGY OF THE PUBLIC BODY On motion of Mr. King, seconded by Mr. Barber, the Board went into Closed Session pursuant to Section 2.2-3711(A)(3), Code of Virginia, 1950, as amended, to discuss the conveyance of real estate for an economic development purpose where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the public body. Ayes: King, Miller, Barber, Humphrey and Warren. Nays: None. 06-275 03/22/06 Reconvening: On motion of Mr. King, seconded by IvIr. Barber I the Board adopted the following resolution: WHEREAS, the Board of Supervisors has this day adjourned into Closed Session in accordance with a formal vote of the Board and in accordance with the provisions of the Virginia Freedom of Information Act; and , :1 !! ii' : i i II !l II II I I WHEREAS, the Virginia Freedom of Information effective July 1, 1989 provides for cl~rti fication that Closed Session was conducted in conformity with law. Act such NOW, THEREFORE BE IT RESOLVED, thE:! Board of Supervisors does hereby certify that to the bE!st of each member 's knowledge, i) only public business matters lawfully exempted from open meeting requirements under the Freedom of Information Act were discussed in the Closed Session to which this certification applies, and I I II 'I II i: II " ij II II II II I. iI II II II II ,I II II I I, I. II !, il Ii q !i II /I II I I I I I ! i I I I ! ! ! I I II II 'j I. ii) only such public business matters as were identified in the Motion by which the Closed Session was convened were heard, discussed, or considered by the Board. No member dissents from this certification. The Board being polled, the vote was as follows: Mr. Barber: Mrs. Humphrey: Mr. Warren: Mr. Miller: Mr. King: Aye. Aye. Aye. Aye. Aye. .......'" 11. DINNER On motion of Mr. King, seconded by Mr. Warren, the Board recessed to the Administration Building, Room 502, for dinner. Ayes: King, Miller, Barber, Humphrey and Warren. Nays: None. Reconvening: 12 . INVOCATION Reverend C. Sherrill Michael, Pastor. Chester Outreach Church of the Nazarene, gave the invocation. .....".p' 13. PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA Retired United States Marine Corps Major Don Kappel led the Pledge of Allegiance to the flag of the United States of America. 06-276 03/22/06 14. RESOLUTIONS AND SPECIAL RECOGNITIONS There were no resolutions or special recognitions at this time. 16. PUBLIC HEARINGS ,.-.. Mr. King stated, for the first time, the Board will be using a light system at this evening's public hearings, which is designed to ensure equal and fair time for each of the speakers. He further stated each speaker will be provided three minutes to speak to the issue. He noted the light system has been provided as a result of citizen input. He stated this date and time has been advertised for public hearings to consider proposed ordinance amendments relating to Department of Building Inspection permit fees; proposed ordinance amendments relating to Department of Utili ties fee changes; proposed ordinance amendments relating to the Tax Relief for the Elderly and Disabled Program; proposed 2006 tax rates; the proposed 2007-2012 Capital Improvement Program; the proposed 2007 Community Development Block Grant and HOME Investment Partnership Annual Plan; and the FY2007-FY2008 proposed Biennial Financial Plan. Mr. Barber entered the following statement into the record: In the past, I have publicly disclosed that I am employed as a teacher for the Chesterfield County school system. The Virginia Conflict of Interests Act provides in Section 2.1- 639.14 that I am legally permitted to participate and vote on issues, which affect school and county employees. I am able to participate fairly, objectively and in the public interest on school-related and county matters and intend to participate in those issues coming before the Board tonight. Ms. Dickson presented summaries of the total FY2007 proposed budget; FY2006 adopted versus FY2007 proposed General Fund expenditures; proposed 2007 budget tax rates; the FY2007 proposed Community Development Block Grant and HOME Investment Programs; the proposed Capital Improvement Program (CIP) for FY2007-FY2012i and proposed fee changes for FY2007 and FY2008. 16.A. TO CONSIDER PROPOSED ORDINANCE AMENDMENT RELATING TO DEPARTMENT OF BUILDING INSPECTION PERMIT FEES - Ms. Dickson stated this date and time has been advertised for a public hearing for the Board to consider a proposed ordinance amendment relating to Department of Building Inspection permit fees. Mr. King called for public comment. Mr. Tyler Craddock, representing the Homebuilders Association of Richmond, stated he has no objection to the proposed "not ready" fee, indicating that it will improve the inspection time for contractors and builders whose work is ready to be inspected. Mr. George Beadles stated he agrees with reviewing building inspection fees, indicating that there should be increases. 06-277 03/22/06 He further stated it would be nice if Chesterfield had a reputation in the state of being the most difficult locality to receive building inspection approval because homeowners can only make complaints to their Board members once construction is complete. Mr. C. L. Morrissette, Jr. expressed concerns relative to the $400 fee for a fire burning permi t that only requires one inspection. He further stated, based on the fire permit fee, a building permit should cost $9,600. There being no one else to address the proposed ordinance amendment:, the public hearing was closed. (It is noted the ordinance amendment will be considered at the regularly scheduled Board meeting on April 12, 2006.) 16. B. TO CONSIDER PROPOSED ORDINANCE AMENDMENTS RELATING TO DEPARTMENT OF UTiLITIES FEE CHANGES Ms. Dickson stated due to advertising issues for the proposed Utilities fee changes, the public hearing will need to be deferred until April 12, 2006. Mr. George Beadles requested addit.ional information regarding the advertising issues.. Mrs. Humphrey made a motion, Board to defer the public ordinance amendments relating changes until April 12, 2006. seconded by Mr. Warren, for the hearing to consider proposed to Department of Utili ties fee Mr. Micas stated there is a spE~cial provision relating to utilities fee increases requiring more E!xtensive advertisement than the summary fashion in which it vIas advertised. "~. Mr. King then called for a vote on the motion of Mrs. Humphrey, seconded by Mr. Warren, for the Board to defer the public hearing to consider proposed ordinance amendments relating to Department of Utilities fee changes until April 12, 2006. Ayes: King, Miller, Barber, Humphrey and Warren. Nays: None. 16. C. TO CONSIDER PROPOSED ORDINANCE AMENDMENTS RELATING TO THE TAX RELIEF FOR THE ELDERLY AND DISABLED PROGRAM Ms. Dickson stated this date and time has been advertised for a public hearing for the Board to consider proposed ordinance amendments relating to the Tax Relief for the Elderly and Disabled Program. Mr. King called for public comment. Mr. George Beadles expressed concerns relative to providing tax relief for certain citizens, indicating that he would rather pay his taxes until he is no lon<;:rer able to do so than to be granted tax relief. 06-278 03/22/06 There being no one else to address the ordinance amendments, the public hearing was closed. (It is noted the ordinance amendments will be considered at the regularly scheduled Board meeting on April 12, 2006.) 16.0. TO CONSIDER PROPOSED 2006 TAX RATES - Ms. Dickson stated this date and time has been advertised for a public hearing to consider an ordinance to establish an annual tax levy on various classes of property for the county. Mr. King called for public comment. Ms. Tracey Schneider, a Midlothian Di strict resident, expressed concerns relative to increased assessments and stated she does not think a one-cent reduction in the real estate tax rate is enough. She stated if assessments remain the same and the tax rate is lowered one cent, her real estate taxes will actually increase 22 percent. She requested that the Board consider lowering the real estate tax rate at least four cents. Mr. Fred Demey thanked the Board for eliminating vehicle decals. He expressed concerns that Chesterfield County has the highest increase in assessments in the region, as well as the highest real estate tax rate. He requested that Board members support a five-cent reduction in the real estate tax rate. ........ Ms. Lois Stanton, President of the Chesterfield Education Association, stated the School Board's budget includes a salary proposal that allows the school system to begin making progress toward paying school employees at levels that are competitive in the area. She requested that the Board approve the budget as presented by the School Board, demonstrating its support for improving salaries for school employees. She stated there are pressing school needs due to growth and mandated requirements that have not been funded at state and federal levels. She requested that the Board not reduce the tax rate below $1.06. - Mr. Daniel Liberty, a resident of the Matoaca District, stated he reluctantly supports the $1.06 real estate tax rate. He further stated the assessed value of his home has increased 51 percent in the past eight years, although capital improvements have not been made. He further stated, although he is paying $212 in increased property taxes, he recognizes that this will help pay for the quality of life that first attracted his family to the county. He stated he has seen a lot of waste due to past decisions of the Board and requested that the Board become better stewards of the taxpayers' dollars than they have in the past. Mr. Bob Herndon, a resident of the Matoaca District, requested that the Board consider reducing the current real estate tax rate to $1.02 and continue reductions over the next three fiscal years to a rate of 95 cents. He provided alternatives for making up for the reduction in revenue from reducing the real estate tax rate. Mr. Tyler Craddock, representing the Homebuilders Association of Richmond, stated he sees a reduction in the tax rate as an 06-279 03/22/06 admission by the county that the county has fully financially accounted for the current and future needs of its citizens. He stated new home buyers also deserve a tax cut with a decrease in the cash proffer, indicating it is the new residential community that creates the county's expanded tax base. He further stated, if the county would decrease the cash proffer rate, then the Hornebuilders Association would support a decreased real estate tax rate. Ms. Patty Carpenter, Vice President of the Bettie Weaver PTA, expressed concerns that the state funding the budget is anticipating has not yet been approved. She referenced the November 2004 bond referendum and stated she is confused as to why the county borrows money and then lowers taxes. She expressed concerns relative to the issues schools would have to deal with if the tax rate WE,re decrease-d more than the proposed $1.06. Mr. Brian King, a resident of the Midlothian District, expressed concerns relative to increased assessments of his property. He stated he is not comfortable paying for the proposed 15.7 percent increase in the budget for the current and proposed services offered. He requested that the Board consider the overall economic climate of its residents and adopt a real estate tax rate of $1.01. Mr. Marshall Trammell stated the School Board is not opposed to a real estate tax rate reduction of one cent per year for the next three years and expressed concerns relative to the impact on the school system of frontloading a real estate tax rate decrease of more than one cent. He expressed further concerns relative to increasing construction and maintenance costs. He stated the School Board is willing to work hand in hand with the Board of Supervisors to achieve a lower tax rate over the next several years by implementing the methodological strategies outlined by the Board last year. -' Mr. Barber inquired what delayed if the tax rate was school capital projects would decreased more than one penny. be Mr. Trammell stated hE! will see that the Board receives more definitive information prior to April 12th. He further stated proj ects are already in j E,opardy as a result of construction costs being 25 to 35 percent above what was projected. Mr. Anthony Green stated the published advertisement for tonight's public hearing stated, 'the constant yield tax rate is that number which,. when multiplied by current assessed value of property, would yield the same amount of tax revenue as the county received last year in property taxes,' indicating that the published constant yield tax rate would be 98 cents per $100. Hie further stated the difference between the constant yield tax rate and the $1.06 rate the budget is based on represents approximately $20 million of additional tax revenue the county will be impacting residents with. He further stated if you adjust the constant yield tax rate 3 percent for inflation, the county's tax rate should be $1.01. He recommended that the Board adopt a real estate tax rate of $1.01 because anything above that represents a tax increase by the county. ~. Ms. Brenda Stewart assessments, rates, expressed concerns relative to budgets and expenditures over increased the las t 06-:280 03/22/06 .- four years and stated a tax rate of $1.06 actually represents an 8.2 percent increase over last year's rate. She provided details of real estate assessments and budget increases from 2003-2006. She stated Chesterfield pays some of the richest salaries and benefits to its employees and requested that the county institute more discipline in the spending process. She requested a real estate tax rate of $0.98, indicating that opportuni ties abound for reducing spending. She expressed concerns relative to holding public hearings regarding the tax rate and the budget on the same night, indicating that, in her opinion, this violates Section 58.1-3321B of the Code of Virginia. Ms. Tej a Stokes, President of Enon Elementary School PTA, stated Enon is one of three county schools in dire need of major maintenance and aesthetic enhancements to improve the education environment, health and safety aspects and appeal of these schools. She further stated the Enon PTA has been working with Mr. Trammell and Dr. Cannaday for over a year to identify innovative ways to address Enon's facility needs in conjunction with the opening of a nearby elementary school in 2007. She stated reducing the real estate tax rate by more than one cent will result in disappearance of the meager funding set aside in the current budget to aid Enon and the other schools. She implored the Board to be very cautious in its consideration of fast-tracking the real estate tax rate reduction and negatively impacting the school budget. ~......... In response to Mr. King's question, Ms. Stokes stated it is her understanding that renovations at Enon Elementary School would be jeopardized if the tax rate were decreased more than one cent. Mr. King acknowledged that Enon Elementary School lS 'behind the curve' compared with other schools. Mr. George Beadles, a resident of the Clover Hill District, stated the county should stop attracting residential developments and start attracting business and commercial, to balance the tax rate. He further stated, no matter how much revenue was available, schools would find a need for it. Mr. King stated he agrees that the county needs to attract more business development. Mr. David Childress expressed concerns relative to increased traffic and real estate assessments in the county. He stated a one-cent decrease in the real estate tax rate is not enough, indicating he would like to see a much larger decrease. - Ms. Andrea Epps stated the proposed budget is built around a one-cent tax reduction, and expressed concerns relative to projects that would not be funded if the tax rate were further reduced. Mr. Frank Cardella stated citizens expect amenities such as nice roads to drive on, uncrowded schools without trailers, and sidewalks for students who walk to school, indicating that he believes the tax rate should be gradually reduced so that citizen expectations can be addressed and teachers can still have salary increases, as well as supplies for their classrooms. He suggested that the county attract more business and encourage citizens to shop in Chesterfield before further reducing the tax rate. 06-281 03/22/06 Mr. Thomas DaSilva, a resident of the Clover Hill District, stated if the School Board cannot educate children with $9,000 per student, perhaps the county should consider vouchers or a private school system. He expressed concerns that, in his opinion, many high school graduates in the county have not been properly educated. Mr. C. L. Morrissette expressed concerns relative to excessive salaries of School administration employees. He stated a one- cent tax rate reduction is actually a tax increase of 15 percent due to increased assessments, indicating that people who receive Social Security benefits did not receive a 15 percent cost of living increase to pay their real estate tax increase. He expressed concerns relative to wasteful spending by the School Board. Mr. Kevin Salminen, a resident of the Matoaca District, stated a one-cent tax reduction represents $2.5 million and inquired whether the Board could find an extra $2. ~5 or $5 million dollars in budget reductions wi thout affecting schools. He further stated he hopes the Board will consider reducing the tax rate an additional two cents. Mrs. Humphrey informed Mr. Salminen that she is interested in the data he wants to share with her regarding the tax rate and requested that he stay in touch wi her. There being no one else to address the issue, the public hearing was closed. (It is noted the issue will be considered at the regularly scheduled Board meetin9 on April 12, 2006.) 16.E. TO CONSIDER THE FY2007-2012 PROPOSED CAPITAL IMPROVEMENT PROGRAM Ms. Dickson stated this date and time has beE!Il advertised for a public hearing to consider the proposed FY2007-2012 Capital Improvement Program (CIP). Mr. King called for public comment. Mr. Frank McDavid, Chairman of the Parks and Recreation Advisory Commission (PRAC) , suggested an alternative to the acquisition of land for parks providing lighting for existing fields, thereby increasing hours of play, and providing artificial grass turf for existing fields, resulting in reduced maintenance costs. Mr. King stated he will be glad to meet with PRAC members regarding their suggestion. Mr. Warren stated he has spoken with Mr. McDavid about PRAC's suggestion and requested that all Board members give the proposal serious consideration. Mrs. Humphrey stated she has Russell, indicating that she, worthy of consideration. spoken wi th too I believes PRAC member Tim the proposal is 06-282 03/22/06 .............' - Mr. Kevin Page, President of Monacan High School PTSA, expressed concerns that improvements at Monacan High School, and Enon and Harrowgate Elementary Schools were removed from the 2004 bond referendum. He requested that the Board amend the CIP for FY2007 by allocating no less than $1.2 million of cash reserve funds to the School Board for improvements at a level of $400,000 each to Monacan, Harrowgate and Enon. He stated this funding would bring Monacan High School to a better level of service until major renovation funds can be achieved through future bond referendums or other sources. Ms. Brenda Stewart stated the county must institute more discipline in the process of spending CIP funds. She expressed concerns that the county repeatedly spends money on capital improvements wi thout documenting key decisions regarding the selection of contractors and sites for buildings among other things; is not getting competi tion required by state procurement laws; and is not evaluating offers as required by the solicitations issue. She also expressed concerns that the county paid approximately $252,000 for land that cannot be used for a school. She stated the county cannot provide documentation to its citizens to show why certain locations have been chosen as sites for certain schools, and outrageous prices are being paid for land on which to locate schools. She expressed concerns relative to the county spending money without following proper procedures; using proper business processes; or conducting appropriate economic analyses. She stated the school construction process has not been audited in over ten years. She further stated, if the Board begins to address these issues, capital improvement funding will go further towards addressing sorely needed schools, roads, and other infrastructure. Mr. George Beadles stated the CIP is just a planning CIP funding is always going to be deficient. He concerns that adding lights to playing fields will increased traffic accessing county parks. tool, and expressed result in Mr. Joe Cacciotti expressed concerns relative to severe erosion problems on Wren's Nest Road in Settler's Landing Subdivision. He stated $130,000 was included in the FY2003 CIP for this project, and $240,000 in FY2004, FY2005 and FY2006. He inquired why there is only $80,000 included in the 2007-2012 CIP to address this problem that is over 30 years old. Ms. Andrea Epps stated the community supported the 2004 bond referendum, knowing what projects the money would be used for. She expressed concerns relative to the current state of Clover Hill High School and requested that the Board do what is best for the entire county with the CIP funding. ..~ Mr. Thomas DaSilva, a Clover Hill District resident, stated this is more like consumption spending than capital spending, because no interest is being returned on the capital. He suggested that the name of the program be changed to something such as Infrastructure Improvement Program because the word "capital" is not appropriate. There being no one else to address the issue, the public hearing was closed. 06-283 03/22/06 (It is noted the issue will be considered at the regularly scheduled Board meeting on April 12, 2006.) Mr. King requested a ten-minute recess. Reconvening: 16.F. TO CONSIDER THE FY2007 PROPOSED COMMUNITY DEVELOPMENT BLOCK GRANT AND THE HOME INVESTMENT PARTNERSHIP ANNUAL PLAN Ms. Dickson stated this date and time has been advertised for a public hearing to consider the proposed FY2007 Community Development Block Grant (CDBG) and HOME Investment Partnership Annual Plan. Mr. King called for public comment, Ms. Karen Stanley , Executive Director of CARITAS, requested the Board's consideration of CARITAS' CDBG funding request to help renovate a home to consolidate CARITAS' programs that are currently operated from 3 different locations. She stated a minimum of 5 percent of the agency's clients are from Chesterfield; therefore, CARITAS is requesting $75,000 from the county, which represents 5 percent of the cost of the project. She stated 17 percent of the county's CDBG funding is earmarked for planning and administration and noted the Henrico does not provide for any administration costs using CDBG funding. She further stated, if CDBG administrative costs could be paid for through another source, the funding could be used for additional worthy projects. ~' Ms. Leisha Lariviere, a member of the Board of Directors of Habitat for Humanity, stated past funding has paid for land acquisition and infrastructural development, resulting in construction of 45 homes in the county since 1999. She further stated the organization has obtained commitments from 8 area homebuilders to construct 8 new homes in Rayon Park in June 2006. She requested CDBG or HOME fundin~T so that Habitat for Humanity can purchase additional land in the county to continue to serve low and very--low income families, strengthening the county's commitment that all of its citizens have access to affordable housing. Mr. George Beadles inquired whether the $125,000 allocated for code enforcement will provide for better code enforcement in some areas of the county than in other areas and whether the $226,000 allocated for public facilities and improvements will provide some citizens with better public facilities and improvements than other citizens.. He expressed concerns relative to the Board taking more than a la-minute break when recessing for 10 minutes. ,-"., Mrs. Humphrey requested that Ms. Stanley and Ms. Lariviere follow up with her regarding their funding requests. Mr. Marvin Waldrop expressed concerns relative septic systems on Sherbourne Road. He stated provide sewer to the residents is not feasible, the assessed value of the individual properties. to failing the cost to considering He further 06-284 03/22/06 stated the area meets all Block Grant funding and $100,000 for a portion of Sherbourne Road. of the demographic requirements for requested that the Board provide the cost to extend sewer service to Mr. King stated he will meet with Mr. Waldrop to discuss the issue. - There being no one else to address the issue, the public hearing was closed. (It is noted the issue will be considered at the regularly scheduled Board meeting on April 12, 2006.) 16.G. TO CONSIDER THE FY2007-FY2008 PROPOSED BIENNIAL FINANCIAL PLAN Ms. Dickson stated this date and time has been advertised for a public hearing to consider the FY2007-FY2008 proposed Biennial Financial Plan. Mr. King called for public comment. Ms. Kathleen Allen stated Access Chesterfield provides rides for ci tizens who do not have transportation to get to their appointments. She requested that the Board continue funding the service for the community. - Ms. Courtney Lewis, representing the Resources for Independent Living, stated the agency works with people who have physical and sensory disabilities. She introduced consumers of the agency who want to thank the Board for its continued support. Ms. Megan Potts stated Resources for Independent Living has helped her to live a normal life by increasing her level of self-sufficiency and independence. She requested that the Board continue funding the agency. Ms. Andrea Wallace-Oliver, through interpreter Ellen Trimble, stated Resources for Independent Living has helped her with her budget and with finding an apartment. She further stated she and her husband are both deaf, and the agency has helped them to obtain speech therapy for their one-year-old daughter. She thanked the Board for supporting the agency. i'-" Ms. Stephanie Jackson, a recipient of services from the Resources for Independent Living, stated the agency helped her with all of her needs after becoming disabled and struggling financially. She thanked the Board for its past support and requested that the Board continue its support of the agency for herself and citizens like her. Mr. Wes Swope, Executive Director and General Manager of Richmond First Tee, requested the Board's support of First Tee's funding request for its youth development programs at the facilities. He stated First Tee is a well-respected youth organization, and 4,993 county children have taken part in its activities since August 2000. He further stated the life skills education provided at First Tee sets the organization apart from other junior golf programs by teaching children to model specific values both on the golf course and in their daily lives. He stated upcoming national events will be hosted 06-285 03/22/06 at First Tee in May and June, indicating that he will provide details to the Board at a later date. Mr. Tom Hoof, a two-year volunteer at First Tee, stated he is amazed at the dedication, thoughtfulness I professionalism and spirit that instructors at the facility place on their responsibility to teach the county's youth the values of the game of golf. He requested that the Board support the organization's request for funding, indicating it will be money well spent on the youth of Chesterfield County. Mr. Andrew Dietrick, a Monacan High School student, stated he has completed all of First Tee's life skills programs and now serves as a mentor for children ages 5-17. He further stated the confidence he has gained through the program has been most beneficial, indicating that he uses his skills on a daily basis. Ms. Sally Portyrata, a Midlothian District resident I stated First Tee is one of the finest programs the county offers for children. She further stated the instructors are outstanding, and the county's sponsorship will help continue to make the program affordable and available to all. She urged the Board to continue its support of this valuable program. Mr. Daniel Herr, Executive Director of Gateway Homes, stated the non-profit organization, which is located in the Matoaca District, provides residential treatment services for adults with mental illness and helps them develop skills to live in the communi ty . He further s ta ted Ga teway was honored wi th a Governor's Exemplary Recogni tion Award upon nomination by Mr. George Braunstein as a prime example of the kind of services that need to be developed for individuals with mental illness. He invi ted the Board to partner wi th Gateway by providing $10,000 in funding for the agency to paint its facilities. In response to Mrs. Humphrey's question, Mr. Herr stated the agency assists adults age 18 up who have been diagnosed with a mental illness in developing whatever skills necessary to live independen t ly in the communi ty . He further s ta ted the agency does not specifically address substance abuse and refers its residents out for that tYPE! of service. Mr. Barber stated he was vE~ry impressed wi th the facili ty when he attended its art show last year. Mr. David Fisk, Executive Director of the Richmond SYmphony, expressed appreciation for the Board's past support. He provided details of the services offered to county students by the organization through collaboration with the School Board. He stated the organization continues to provide free concerts at Pocahontas State Park and has also added a series of performances at Bon Air Baptist Church. He requested the Board's continued support for the Richmond Syn~phony to provide a great service to the residents of Chesterfield County. - Ms. Tricia Wolfe, representing the Shepherd's Center of Chesterfield, stated the organization offers free transportation to medical appointments, home repairs to low- income residents, and educational opportuni ties for seniors. She further stated seniors who volunteer their time, talents, professional expertise, vehicles and gasoline to help other senior adults remain independent in their OilllI1 homes provide 06-286 03/22/06 all of these services. She requested additional support from the Board for the daily growing requests for the Shepherd Center's services. Mr. King commended Shepherd's Center volunteers who were present at the meeting for all the great things they do for the citizens of Chesterfield. Ms. Rachel Mertz, Executive Director of the Senior Center of Richmond, stated the agency provides exercise programs, continuous learning programs and socialization opportunities to help seniors stay connected with others. She further stated the Senior Center has expanded to a larger facility to respond to the needs of its members. She expressed appreciation for the county's partnership in providing services and requested that the Board continue to invest in the future of the county's seniors. Ms. Cindy Timberman, a resident of Brandermill and member of the Senior Center, stated the Senior Center is a great resource for information for seniors. She provided details of some of the activities she is involved in and requested that the Board fully fund the Senior Center's $60,000 request for 2007-2008. - Mr. Richard Stause stated the Senior Center has helped him to overcome his loneliness and depression after the death of his wife. He further stated the Senior Center is much more than programs and activities; it is about people remaining active. He requested the Board's financial assistance to help keep the doors of the Senior Center open to all seniors in the county. Ms. Karen Stanley, Executive Director for CARITAS, stated 170 congregations throughout the Richmond Metropolitan area provided 36,667 nights of shelter and 110,000 meals, plus 83,000 volunteer hours last year. She requested that the Board consider consider increasing CARITAS' funding back to $35,000 per year for the emergency shelter operations. Ms. Mildred Bell, representing Meals on Wheels, stated the agency delivered 22,000 meals to Chesterfield County residents last year. She further stated Meals on Wheels has experienced a 10 percent increase in the number of meals served in the county in the past three years. She thanked the Board for last year's support and urged the Board to approve the recommended funding, which will provide more than 3,500 meals for elderly and disabled citizens. - Ms. Janice Johnson, representing the Rudi Johnson Foundation, stated the organization is a community action agency, providing services to individuals in the community and augmenting gaps that might be missing from Social Services programs. She further stated the organization assists children at Ettrick and Matoaca Elementary Schools with lunch money through the Rudi's Kids Meals Program and also has a program to teach Spanish to children ages 0-10 years old, indicating that it is very important for children to become bilingual at an early age. She requested the Board's support of the organization. Mrs. Humphrey requested a meeting with Mr. Stith Johnson to discuss alternative funding possibilities Rudi Johnson Foundation. and Ms . for the 06-287 03/22/06 Mr. Fred Demey, a Matoaca District resident, expressed concerns that county expenditures are increasing at nearly four times the rate of inflation, indicating that there is no economic justification for such a large budgl9t increase. He requested that the Board reduce the abusive burden on taxpayers by reducing the real estate tax rate by five cents. He expressed concerns that the School Board has dramatically increased spending on a per student basis and requested that the Board consider decreased government spending and decreased taxes, giving special attention to the School Board's expenditures. Mr. Alex Pettigrew, representing the CARES (Crisis Assistance Response Emergency Shelter) Board of Directors, thanked the Board for its past support of the shelter. He expressed concerns that the needs of the homeless and those subjected to domestic violence remain high. He requested that the Board continue its support of the CARES shelter by approving its funding request for $15,000. Mr. David Shaffer, representing the CARES Board of Directors, stated 23 county residents were provided with 440 bed nights of shelter last year. He stated, while at 1:he shelter, the citizens are educated on becoming independent in maintaining permanent housing. He assured the Board that the allocation provided to the CARES shelter is being very efficiently applied to the direct benefit of women and children in crisis in Chesterfield County. Ms. Brenda Stewart, a resident of the Matoaca District, expressed concerns that, for the first time, the county's budget exceeds $1 billion, indicating that many citizens are outraged at the way the money is being spent. She stated, if 55,000 adult education brochures had not been printed and stored in an air-conditioning room at the Technical Center rather than mailing them, many more citizens would have enrolled in adult education classes this year, and the fees would have provided revenue. She further stat:ed when citizens inquired about the brochures, they were told the county could not cost effectively print and mail them. She stated this does not represent responsible stewardship of the citizens' money. She made suggestions to help reduce this year's budget, including not providing salary increases or bonuses to county employees with an annual salary greater than $100,000; terminating the $9,000 annual car allowances for highly paid School staff; reviewing the need for academic deans that were put in secondary schools last year; and looking at the county vehicles provided, the expenses associated with them and how often they are replaced. She noted there are many more opportunities to reduce the budget. Mr. George Beadles stated the county must be doing something right because less people are attending the budget public hearings than in the past. He further statE~d, if the Board adopts a $1.06 tax rate, there will still be unfunded programs that need to be funded. -~ Mr. Thomas DaSilva expressed concerns relative to speakers requesting funding for charities from the county during the budget public hearing, indicating if he wanted to donate to charities, he would do it on his own. 06-288 03/22/06 Mr. Miller commended this evening's speakers adherence to the time constraints. for their There being no one else to address the issue, the public hearing was closed. (It is noted the issue will be considered at the regularly scheduled Board meeting on April 12, 2006.) Mr. Miller commended the speakers and their adherence to the time constraints. 17 . ADJOURNMENT On motion of Mr. King, seconded by Mr. Barber, the Board adjourned at 10:47 p.m. until April 12, 2006 at 3:30 p.m. Ayes: King, Miller, Barber, Humphrey and Warren. Nays: None. .,...... /{),7 /J1;t~' R. M. "Dickie" Ki Chairman Lane B. Ramsey County Administrator 06-289 03/22/06