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05-24-2006 Agenda CHESTERFIELD COUNTY CHESTERFIELD, VIRGINIA 23832-0040 AGENDA BOARD OF SUPERVISORS R. M. "DICKIE" KING, JR. CHAIRMAN BERMUDA DISTRICT KELLY E. MILLER VICE CHAIRMAN DALE DISTRICT ARTHUR S. WARREN CLOVER HILL DISTRICT RENNY BUSH HUMPHREY MATOACA DISTRICT EDWARD B. BARBER MIDLOTHIAN DISTRICT LANE B. RAMSEY COUNTY ADMINISTRATOR DATE: May 24, 2006 PUBLIC MEETING ROOM TIME: 4:00 p.m. 1. Approval of Minutes for April 26, 2006 2. County Administrator's Comments A. Chesterfield Historical Society Presentation. B. Government Finance Officers' Association Certificate of Achievement for the Accounting Department. 3. Board Member Reports PAGE 1 21 4. Requests to Postpone Agenda Items and Additions, or Changes in the Order of Presentation 5. Resolutions Recognizing Chesterfield County Police Officer Christopher A. Watson for His Dedicated Service Both as a Police Officer and Army Reservist. A. B. Recognizing Reservists for Their Contribution to the War Against Global Terrorism . 22 24 C. Recognizing Ms. Sara Rose, Virginia Junior Miss 2006 . 26 Recognizing Mr. W. Preston Cooper for His Community Service as Co-Chairman of Hands Across the Lake . D. 6. Work Session 7. Deferred Item 28 Board of Supervisors May 24, 2006 Agenda Page 2 PAGE 8. New Business A. Streetlight Installation Cost Approvals. 30 B. Consent Items 1. Request for a Permit to Stage a Fireworks Display at the Chesterfield County Fairgrounds on July 4, 2006 . 38 2. Request for Music/Entertainment Festival Permit from the Chesterfield County Fair Association 44 3. Approval of Street-Name Change. 50 4. Adoption of Resolutions a. Confirming Proceedings of the Chesterfield Economic Development Authority for Financing of Revenue Bonds for st. Michael's Episcopal School in an Amount Not to Exceed $4,750,000 to Construct and Equip a New Middle School Building Approximately 22,000 Square Feet and Located at 10510 Hobby Hill Road in Bon Air . 52 b. Expanding the Approval of the Richmond Metropolitan Authority ("RMA") as the Entity to Manage the Main Street Station in Richmond 80 c. Recognizing Mr. Marvin D. Waters, Parks and Recreation Department, Upon His Retirement. 87 d. Recognizing Mr. Christopher Llewellyn Lewis, Utilities Department, Upon His Retirement . 89 e. Recognizing Mrs. Phyllis V. Partin, Police Department, Upon Her Retirement . 91 f. Recognizing Senior Police Officer Willis J. Harvey, Police Department, Upon His Retirement. 93 g. Requesting the Virginia Department of Transportation to Install a Traffic Signal at Amberleigh Boulevard/Lynchester Drive/ Hull Street Road (Route 360) Intersection 95 5. Approval of Change Order for the Hopkins Road Drainage Project. 97 6. Acceptance of a Parcel of Land for an Elementary and Middle School Site from the Commonwealth of Virginia, Department of Transportation . 101 7. State Road Acceptance . 104 Board of Supervisors May 24, 2006 Agenda Page 3 PAGE 8.B. Consent Items (Continued) 8. Requests to Quitclaim a. A Twenty-Foot Storm Water Management/Best Management Practice Access Easement, a Variable Width Storm Water Management/ Best Management Practice Easement and a Sixteen-Foot Drainage Easement (Public) Across the Properties of J. P. Allison, LLC. 115 b. A Portion of a Twenty-Foot Sewer Easement Across the Property of 95-10 Development, L.C. 119 c. A Twenty-Foot Storm Water Management/Best Management Practice Access Easement, a Thirty-Foot Storm Water Management/Best Management Practice Easement and a Sixteen-Foot Water Easement Across the Properties of Rand M Investments, L.L.C. 122 9. Requests for Permission a. From Verona A. Swaim for an Existing Fence to Encroach Within a Sixteen-Foot Drainage Easement, an Eight-Foot Easement and a Twenty-Foot Sewer Easement Across Lot 66, Leland Village at Charter Colony, Section A. 125 b. From the Trustees of Bon Air Baptist Church to Install a Private Sewer Service Within a Private Easement to Serve Property on Forest Hill Avenue . 128 c. From Kevin C. and Jennifer L. Cousins for a Proposed Wooden Picket Fence to Encroach Within a Sixteen-Foot Drainage Easement, an Eight-Foot Easement and a Variable Width Temporary Construction Easement Across Lot 36, The Woods At Summerford, Section C. 131 d. From Bryan T. and Jonique M. Lewis for a Proposed Picket Fence to Encroach Within a Twenty-Foot Drainage Easement, and an Eight-Foot Easement Across Lot 28, Hartley Village at Charter Colony . 134 e. From Jenelle Patton for an Existing Shed to Encroach Within a Sixteen-Foot Drainage Easement Across Lot 14, Block G, Meadow Oaks, Section A . 137 f. From The Salisbury Corporation for a Proposed Dumpster Pad to Encroach Within a Sixteen-Foot Sewer Easement Across the Property of The Salisbury Corporation . 140 Board of Supervisors May 24, 2006 Agenda Page 4 PAGE 8.B. Consent Items (Continued) 9. Requests for Permission g. From Christine M. Schwab for Landscaping to Encroach Within a Sixteen-Foot Drainage Easement Across Lot 51, Mallory Village, Section A at Charter Colony. h. From High Sites Construction, L.L.C. to Install a Private Water Service Within a Fifty-Foot County Right of Way to Serve Property on Taplow Road. 10. Authorization to Exercise Eminent Domain a. For the Acquisition of a Sewer and Water Easement for Kalyan Plaza. b. For the Acquisition of a Sixteen-Foot Sewer Easement and Ten-Foot Temporary Construction Easements for Cornerstone Assembly of God. 11. Set Public Hearing Dates a. To Consider Amendments to Subdivision and Zoning Ordinance Relating to Fees. b. To Consider Appropriation of Road Cash Proffer Funds for the Design, Right-of-Way Acquisition and Construction of Two Separate Projects: Newby's Bridge Road Realignment and Turn Lane Project at Jacobs Road and McEnnally Road Reconstruction Project. c. To Consider the FY2007 through FY2012 Secondary Road Six Year Improvement Plan; FY2007 Secondary Road Improvement Budget; Project Development Schedule for Chesterfield Road Fund; Designation of FY2007 Chesterfield Road Fund Projects; and Transfer of Funds. d. To Revise FY2006 School Board Operating Fund Appropriations . 12. Approval of utility Contracts a. For Harrowgate Meadows, Sections 1, 2 and 3 and Windsor Hills, Section 4 . b. For Hallsley, Section 1. 13. Conveyance of an Easement to Virginia Electric and Power Company for Underground Cable Across the Matoaca High School Property to Provide Service to the Swift Creek Estates Subdivision. 14. Appropriation of Additional Funds, Authorization to Enter Into an Amended Virginia Department of 143 146 149 152 155 170 174 185 191 193 196 Transportation/County Project Agreement, and Authorization to Award a Construction Contract for the Halloway Avenue Sidewalk Enhancement Project. Board of Supervisors May 24, 2006 Agenda Page 5 8.B. Consent Items (Continued) 15. Approval of Design; Authorization to Proceed with Right-of-Way Acquisition and Construction; and Authorization to Award a Construction Contract for the Reams Road/Adkins Road Turn Lane Project. 16. Approval of a Contract Between the County and Innovation Research and Training, Incorporated for Evaluation and Research Services Related to the Drug Court. 9 . Reports A. Report on Status of General Fund Balance, Reserve for Future Capital Projects, District Improvement Funds and Lease Purchases . B. Report on Developer Water and Sewer Contracts C. Report on Roads Accepted into the State Secondary System. D. Report of Planning Commission Substantial Accord Determination for New Cingular Wireless PCS, LLC . E. Report of Planning Commission Substantial Accord Determination for Larry H. Bickings: Communications Tower. 10. Fifteen-Minute Citizen Comment Period on Unscheduled Matters 11. Closed Session Pursuant to ~ 2.2-3711 (A) (3), Code of Virqinia, 1950, as Amended, to Discuss the Conveyance of Real Estate for an Economic Development Purpose where Discussion in an Open Meeting Would Adversely Affect the Bargaining Position or Negotiating Strategy of the Public Body. 12. Dinner.at 5:00 p.m. in Room 502 Evening Session Begins at 7:00 p.m. 199 PAGE 204 210 212 217 225 228 231 233 13. Invocation Reverend Margaret Kutz, Senior Pastor, Chester United Methodist Church Board of Supervisors May 24, 2006 Agenda Page 6 PAGE 14. Pledge of Allegiance to the Flag of the United states of America Eagle Scout Malachi Hughes 15. Resolutions A. Recognizing Mr. Logan Vidal for His Leadership Abilities. 234 Recognizing Boy Scouts Upon Attaining the Rank of Eagle Scout. 1. Mr. David Bulman, Matoaca District 2. Mr. Matthew Leahy, Matoaca District 3. Mr. Michael Maguire, Matoaca District 4. Mr. Shawn Button, Matoaca District 5. Mr. John Turner, Matoaca District 6. Mr. Fred Angel, Matoaca District 7. Mr. Malachi Hughes, Bermuda District B. 236 16. Requests for Manufactured Home Permits and Rezoning Placed on the Consent Agenda to be Heard in the Following Order: - Withdrawals/Deferrals - Cases where the applicant accepts the recommendation and there is no opposition - Cases where the applicant does not accept the recommendation and/or there is public opposition will be heard at Section 18 A. 05SN0185 B. 05SR0330 C. 06SNOl19 D. 06SN0121 E. 06SN0155 F. 06SN0174 G. 06SN0205 H. 06SN0209 1. 06SN0225 J. 06SN0227 Commercial Land Development, Midlothian District James F. Thacker, Matoaca District DSRA, LLC, Bermuda District Dominion Property Services, Dale District Continental 184 Fund LLC, Midlothian District Kevin Bottoms, Clover Hill District Golf Connection, LLC, Dale District Clover Hill Assembly of God, Matoaca District Torsten Peterson Trustee, Bermuda District Greenacres Limited Partnership, Matoaca District Board of Supervisors May 24, 2006 Agenda Page 7 17. Public Hearings A. To Consider Amendments to the Zoning Ordinance Relating to Multifamily and Townhouse Uses Permitted in C-3 and C-4 Districts. B. To Consider the Appropriation of Additional Funds for the Route 360 (Swift Creek to Winterpock Road) Combined Widening Project . C. To Consider an Ordinance to Vacate a Portion of a Ten-Foot Easement Across Lot 19, Stockleigh, Section 2. D. To Consider an Ordinance to Vacate a Portion of an Eight-Foot Easement and a Portion of a Sixteen-Foot Drainage Easement within King's Grove, Section 3 and a Resubdivision of Lots 41-44, Section G, Jessup Farms . E. To Consider an Ordinance to Vacate Excess Right of Way Along Robious Road Within King's Farm At Riverdowns Subdivision 18. Remaining Manufactured Home Permits and Zoning Requests 19. Fifteen-Minute Citizen Comment Period on Unscheduled Matters 20. Adjournment. PAGE 238 244 247 250 253 256