2019-04-10 MinutesBOARD OF SUPERVISORS
MINUTES
April 10, 2019
Supervisors in Attendance:
Ms. Leslie A. T. Haley, Chair
Mr. Stephen A. Elswick, Vice Chair
Ms. Dorothy A. Jaeckle
Mr. Christopher M. Winslow
Mr. James M. Holland
Dr. Joseph P. Casey
County Administrator
Ms. Haley called the meeting to order at 6:00 p.m.
1. INVOCATION
The Honorable James Holland, Dale District Supervisor, gave
the invocation.
2. PLEDGE OF ALLEGIANCE
Deputy County Administrator Scott Zaremba led the Pledge of
Allegiance to the Flag of the United States of America.
3. REQUESTS TO POSTPONE AGENDA ITEMS AND ADDITIONS,
DELETIONS OR CHANGES IN THE ORDER OF PRESENTATION
On motion of Mr. Winslow, seconded by. Mr. Holland, the Board
added Item 6.A., Set Date for Public Hearing to Consider the
Conveyance of County Property at Iron Bridge and Courthouse
Roads to the Economic Development Authority of the County of
Chesterfield.
Ayes: Haley, Elswick, Jaeckle, Winslow and Holland.
Nays : .None .
4. APPROVAL OF MINUTES FOR MARCH 27, 2019
On motion of Ms. Jaeckle, seconded by Mr. Holland, the Board
approved the minutes of March 27, 2019, as submitted.
Ayes: Haley, Elswick, Jaeckle, Winslow and Holland.
Nays: None.
5. COUNTY ADMINISTRATION UPDATE
There was no County Administration update.
6. BOARD MEMBER REPORTS
Mr. Holland announced he attended the SwimRVA Community
Impact Celebration at the Collegiate School Aquatics Center
yesterday and the 2019 Virginia Future Business Leaders of
America State Leadership Conference on April 6th in Reston,
Virginia.
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Mr. Winslow announced he attended the ERNI Electronics
Headquarters and Production Facility Groundbreaking Ceremony
yesterday afternoon. He noted the company is a Europe -based
manufacturer of electrical connectors. He also congratulated
the 98 Monacan High School students who recently traveled to
the Health Occupation Students of America State Leadership
Conference.
Mr. Elswick was saddened to announce the recent passing of
Chief David Palumbo. He stated Chief Palumbo was one of the
first eleven paid Chesterfield County firefighters and
retired from Chesterfield Fire and EMS in January 2001. He
stated his passion for service extended well beyond his
profession and into retirement.
Ms. Jaeckle announced she attended the Jane at Moore's Lake
Grand Opening Celebration this afternoon. She was also
saddened to announce the recent tragic passing of Mr. Bryan
Walker who was very active in the Bensley community and had a
love and passion for preserving Chesterfield history.
Mr. Holland expressed his appreciation to Ms. Pam Cooper,
Administrative Supervisor for Community Enhancement, for her
efforts in beautifying the area for the SwimRVA event.
6. CONSENT ITEMS
6.A. SET PUBLIC HEARING TO CONSIDER THE CONVEYANCE OF COUNTY
PROPERTY AT IRON BRIDGE AND COURTHOUSE ROADS TO THE
ECONOMIC DEVELOPMENT AUTHORITY OF THE COUNTY OF
CHESTERFIELD
On motion of Mr. Holland, seconded by Ms. Jaeckle, the Board
set the date of April 24, 2019, as a public hearing to
consider the conveyance of approximately 57 acres of county
property at Iron Bridge and Courthouse Roads to the Economic
Development Authority of the County of Chesterfield.
Ayes: Haley, Elswick, Jaeckle, Winslow and Holland.
Nays: None.
7. BUDGET ITEMS
Ms. Meghan Coates, Director of Budget and Management,
provided a summary of actions tonight which include the
adoption of ordinance amendments to the County Code relating
to utilities fees/charges; the ordinance establishing the
annual tax levy; and the FY2020 budget, FY2020-2024 CIP,
FY2020 appropriations resolution, and the FY2020 CDBG/HOME
annual plan. She then provided the proposed budget overview•
which includes utilities rates increase of 1.1 percent, with
no connection fee changes, and remains highly competitive in
the region; tax rates remain unchanged except the addition of
new personal property classification for data centers; and
CDBG/HOME plans are focused on housing issues, financial
literacy, and transportation. She noted the budget does
contain funding to extend the existing - Curbside Recycling
Program through calendar 2019. She stated the budget is
proposed at $733.5 million; the budget aligns with the five-
year plan; and focuses on the following fundamentals -
education; public -safety needs; infrastructure/maintenance;
and policy compliance.
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Ms. Jaeckle inquired about continuing expenses and stated the
Board of Supervisors has really worked diligently with the
School Board to try to address their funding -needs.
Ms. Coates continued her presentation by reviewing the School
division's -operating changes. She stated the $1.9 state
funding shortfall has been addressed; the gap is filled
entirely with local funds; avoids all alternative scenarios -
discussed in March; notable progress is already made on
unfunded items; and as with the county, remaining items are
topics for consideration with year-end or the FY2021 budget
process.
Ms. Jaeckle stated a lot of school unfunded needs derive from
the security area and stated requests that are made for
school security need to include evidence that it will make
the students safer.
Ms. Haley stressed the importance .of creating a significant
opportunity for collaboration to address unfunded needs
relative to mental health and how school resource officers
are deployed. She noted the county's success for initiating
advances relative to mental health services.
Dr. Casey noted as late as Monday, county and school staff
met to discuss the culmination of funding needs. He
recommended both county and school staff convening within the
next month to further address funding needs, revenue
forecasting processes and uniform practices.
Ms. Jaeckle stated the Board of Supervisors has worked hard
to try to diversify the county's tax base; however, it takes
a long time to make that change. She noted economists have
indicated there may be a downturn in revenue sometime in the
future and stressed the importance of preparing for the
possibility of that scenario.
Ms. Haley reiterated Ms. Jaeckle's remarks, stressed the
importance of fiduciary responsibility, and noted inflation
is increasing property taxes by about 3 percent per year.
Ms. Jaeckle inquired about the revenue expense for tax relief
for older citizens.
Ms. Coates continued her presentation by reviewing the School
division's CIP modifications by noting the CIP adds Magnolia
Green Elementary School; there is no impact to any existing
projects; debt capacity exists; and projects in outer years
are positioned for collective future referendum
conversations. In closing, she thanked members of Budget and
Management staff for their diligent efforts in preparing the
budget.
Board members expressed their appreciation to Ms. Coates and
county staff for their submissions and tremendous efforts in
providing an enormous amount of data and information to
members of the Board of Supervisors on a very timely basis.
Mr. Winslow stressed the importance of recruitment and
retention improvements in the Police and Fire Departments
over the next several years and school safety, enhancement
and maintenance initiatives.
Mr. Elswick noted county department funding needs that were
addressed and stressed the importance of maintaining
fiduciary responsibility to Chesterfield County cit izens.
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7.A. ADOPTION OF ORDINANCE AMENDMENTS TO THE COUNTY CODE
RELATING TO UTILITIES USER CHARGES AND COST RECOVERY
FOR TREATMENT OF INDUSTRIAL WASTE
On motion of Mr. Holland, seconded by Mr. Winslow, the Board
adopted the following ordinance:
AN ORDINANCE TO AMEND THE CODE OF THE COUNTY
OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING
AND RE-ENACTING SECTION 18-27 RELATING TO UTILITIES
USER CHARGES AND SECTION 18-114 RELATING TO COST RECOVERY
FOR TREATMENT OF SIGNIFICANT INDUSTRIAL WASTES
BE IT ORDAINED by the Board of Supervisors of Chesterfield
County:
(1) That Sections 18-27 and 18-114 of the Code of the County
of Chesterfield, 1997, as amended, are amended and re-enacted
to read as follows:
Sec. 18-27. - Utility charges.
Effective with bills issued on and after July 1, 2019, the
consumer shall pay charges for utility service in accordance
with the following schedules:.
(a) Monthly service charges. The monthly service charge
shall be:
(1) Customer cost charge. A customer cost charge of
$2.54 for each service account. However, customers
who have only a water account or a wastewater
account shall pay a customer cost charge of $5.08.
(2) _Commodity cost charge.
2. (i) Water: $2.15 per 100 cubic feet
(Ccf) .
3. (ii) Wastewater: $2.25 per 100 cubic
feet (Ccf) .
(3) Capacity cost charge.
Customer Class
Meter
Size
(inches)
Number
of
ERUs
per
Monthly Capacity
Charge
-
Unit
water
Wastewater
Dwelling, single-
family, including
(i)
townhouses and
5/8
1.00
$7.64
$14.15
manufactured homes
that are not located
in a manufactured home
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(iv)
park
5/8
and /
1.00
7.64
14.15
surcharge
Dwelling, two-family
1
2.50
19.10
35.38
(per unit)
5/8
1.00
7.64
14.15
Manufactured homes
2
8.00
61.12
113:20
that are located in a
3
16.00
122.24
226.40
manufactured home park
4
25.00
191.00
353.75
and multiple -family
6
50.00
382.00
707.50
dwellings other than
8
80.00
611.20
1,132.00
multiple -family
10.
0.85
6.49
12.03
dwellings used
12
155.00
1,184.20
2,193.25
(v)
exclusively as housing
for colleges or
universities (per
unit)
(iv)
All other customer
classes
5/8
and /
1.00
7.64
14.15
surcharge
per pound
1
2.50
19.10
35.38
im
5.00
38.20
70.75
2
8.00
61.12
113:20
3
16.00
122.24
226.40
4
25.00
191.00
353.75
6
50.00
382.00
707.50
8
80.00
611.20
1,132.00
10.
115.00
878.60
1,627.25
12
155.00
1,184.20
2,193.25
(v)
The capacity cost charge for a dwelling that is served
by a meter that is larger than five-eighths inch shall
be the capacity cost charge in subsection (a)(3)(iv).
(b) Ancillary charges.
Type
Charge
(5)
Strong waste
BOD Surcharge Rate (RBOD) _ $0.24
surcharge
per pound
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TSS Surcharge Rate (RTSS) = $0.23
per pound
TN Surcharge Rate (RTN) _ $1.49 per
pound
TP Surcharge Rate (RTP) = $4.59 per
pound
(c) The water volume for residential consumers who are
connected to the wastewater system but not to the water
system shall be 0.234 hundred cubic feet per day. Non-
residential consumers who are connected to the
wastewater system but not to the water system shall
install a private meter approved by the director. The
volume shall be based on the private meter reading.
(e) Industrial users shall pay a surcharge for the cost
of treating excessive strength waste or pollutants in
accordance with article IV.
e0
Sec. 18-114. - Cost recovery for treatment of significant
industrial wastes.
(a) In addition to the charges provided for in article
II, a strong waste surcharge for the higher cost of
treating strong waste or pollutants shall be paid by
industrial users in accordance with the following
formula:
(b) The strong waste surcharge shall be listed separately
on the industrial user's utility bill. The industrial
user shall pay the surcharge in accordance with the
requirements of this chapter for payment of other
wastewater charges.
(2) That this ordinance shall become effective on July 1,
2019.
Ayes: Haley, Elswick, Jaeckle, Winslow and Holland.
Nays: None.
7.B. ADOPTION OF ORDINANCE ESTABLISHING THE ANNUAL TAX LEVY
ON VARIOUS CLASSES OF REAL ESTATE AND PERSONAL PROPERTY
FOR CALENDAR YEAR 2019
On motion of Mr. Elswick, 'seconded by Mr. Holland, the Board
adopted the following ordinance:
AN ORDINANCE TO ESTABLISH THE ANNUAL TAX LEVY
ON VARIOUS CLASSES OF PROPERTY FOR THE
COUNTY OF CHESTERFIELD
BE IT ORDAINED by the Board of Supervisors of Chesterfield
County:
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t
(1) That for the year beginning on the first day of January,
2019, and ending on the thirty-first day of December, 2019,
the taxes on property in all the Magisterial Districts of the
County of Chesterfield shall be as follows:
Sec. 1. Real Property and Mobile Homes.
(a) Except as provided in Sec. 1 (b), on tracts of
land, lots or improvements thereon and on mobile homes the
tax shall be $0.95 on every $10.0 of assessed value thereof.
(b) On tracts of land, lots or improvements thereon and
on mobile homes in the Powhite Parkway -Charter Colony Parkway
Interchange Service District the tax shall be the tax
provided in Sec. 1 (a) plus $0.15 on every $100 of assessed
value thereof.
Sec. 2. Personal Property.
(a) On automobiles, trailers, boats, boat trailers,
other motor vehicles and on all tangible personal property
used or held in connection with any mining, manufacturing or
other business, trade, occupation or profession, including
furnishings, furniture and appliances in rental units, the
tax shall be $3.60 on every $100 of the assessed value
thereof.
(b) On aircraft as defined by Section 58.1-3503 and
-3506 of the Code of Virginia, 195-0, as amended, the tax
shall be $.50 on every $100 of the assessed value thereof.
(c) On motor vehicles owned or leased by members of
volunteer rescue squads, volunteer fire departments,
volunteer police chaplains and by auxiliary police officers
as provided in Section 9-57, Code of the County of
Chesterfield, 1997, as amended, the tax shall be $.96 on
every $100 of the assessed value thereof.
(d) On wild or exotic animals as defined by Section
58.1-3506 of the Code of Virginia, 1950, as amended, the tax
shall be $0.01 on every $100 of the assessed value thereof.
(e) On motor vehicles which use clean special fuels as
defined in Section 46.2-749.3 of the Code of Virginia, 1950,
as amended, the tax shall be- $3.24 on every $100 of the
assessed value thereof.
(f) On motor vehicles, trailers, and semitrailers with
a gross vehicle weight of 10,000 pounds or more used to
transport property for hire by a motor carrier engaged in
interstate commerce, the tax shall be $.96 on every $100 of
the assessed value thereof.
(g) On motor vehicles which are specially equipped to
provide transportation for physically handicapped
individuals, the tax shall be $.01 on every $100 of the
assessed value thereof.
(h) On computer equipment and peripherals used in a
data center as defined by Section 58.1-3506.(A)(43) of the
Code of Virginia, 1950, as amended, the tax shall be $0.24 on
every $100 of assessed value thereof.
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Sec. 3. Public Service Corporation Property.
(a) On that portion of real estate and tangible
personal property of public service corporations which has
been equalized as provided in Section 58.1-2604 of the Code
Of Virginia, 1950, as amended, the tax shall be $0.95 on
every $100 of the assessed value thereof determined by the
State Corporation Commission.
(b) The foregoing subsections to the contrary
notwithstanding, on automobiles and trucks belonging to such
public service corporations the tax shall be $3.60 on every
$100 of assessed value thereof.
Sec. 4. Machinery and Tools.
On machinery and tools used in a manufacturing or mining
business the tax shall be $1.00 on every $100 assessed value
thereof.
Ayes: Haley, Elswick, Jaeckle, Winslow and Holland.
Nays: None.
7.C. ADOPTION OF THE FY2020 BUDGET, FY2020-2024 CAPITAL
IMPROVEMENT PLAN, FY2020 APPROPRIATIONS RESOLUTION, AND
THE FY2020 COMMUNITY DEVELOPMENT BLOCK GRANT AND THE
HOME INVESTMENT PARTNERSHIP ANNUAL PLAN
On motion of Mr. Elswick, seconded by Mr. Holland, the Board
adopted the FY2020-2024 Capital Improvement Plan, as amended,
the FY2020 Community Development Block Grant and the HOME
Investment Partnership Annual Plan.
And, further, the Board adopted the following resolution
appropriated funds for FY2020, as amended:
RESOLUTION TO APPROPRIATE DESIGNATED FUNDS AND ACCOUNTS FROM DESIGNATED
ESTIMATED REVENUES FOR FY2020 FOR THE OPERATING BUDGETS AND THE CAPITAL
IMPROVEMENT PROGRAM FOR THE COUNTY OF CHESTERFIELD, VIRGINIA
BE IT HEREBY RESOLVED by the Board of Supervisors of the County of Chesterfield:
That for the fiscal year beginning on the first day of July 2019 and ending on the thirtieth
day of June 2020, the following sections shall be adopted:
Sec. 1 The following designated funds and accounts shall be appropriated from the
designated estimated revenues for operations and to provide a capital
improvement program for the County. It is the intent of the Board of
Supervisors that general property taxes levied on January 1, 2019, and due
December 5, 2019, be appropriated for FY2020. These appropriations will be
made with revenues projected with a $.95 real estate tax rate for calendar year
2019.
General Fund FY2020 Adopted
Estimated Revenue: Local Sources
General Property Taxes $477,858,600
Other Local Taxes 125,269,900
Licenses, Permits, & Fees 7,268,700
Fines, Forfeitures & Uses of Money &
Property 5,366,700
Service Charges 14,946,900
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Miscellaneous and Recovered Costs
6,152,700
Other Agencies
State and Federal
84,900,000
Other Financing Sources
Transfer from Social Services
Use of Restricted, Committed, or
Assigned Fund Balance
9,626,300
Transfer from County Grants Fund
2,004,300
Transfer from Mental Health, Support
Services
342,800
Total Revenues
$733,736,900
Appropriations: General Government
$62,699,000
Administration of Justice
10,092,300
Public Safety
184,761,400
Public Works
20,064,600
Health & Welfare
35,250,600
Parks, Recreation, Cultural
23,147,300
Community Development
22,327,400
Debt Service
26,706,400
Operating Transfers
348,509,400
Assignments
178,500
Total General Fund
$733,736,900
Comprehensive Services Fund
Estimated Revenue:
Reimbursement, Colonial Heights
$632,800
State Aid, Comprehensive Services
10,215,500
Transfer from Social Services
445,200
Transfer from Schools
4,543,200
Transfer from General Fund
1,886,000
Use of Unrestricted Net Assets
2,200,000
Total Revenues and Funding Sources
$19,922,700
Appropriations:
Operating Expenses
$17,722,700
Addition to Unrestricted Net Assets
2,200,000
Total Appropriations
$19,922,700
School Operating Fund
Estimated Revenue:
Local Sources
$20,824,300
State
366,461,700
Federal
42,253,800
Transfer from School CIP
100,000
Transfer from School Operating
774,200
Transfer from School Food Service
730,000
Transfer from General Fund
Local Taxes
285,906,600
Prior Year Revenue
7,211,700
Total General Fund
302,118,300
Use of Assigned Fund Balance
1,000,000
Total Revenues and Funding Sources
$725,262,300
Appropriations:
Instruction
$494,630,700
Administration, Attendance & Health
21,367,600
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Pupil Transportation
Operations & Maintenance
Technology
Debt Service
Food Service
Transfer to and/or Assignment for School
Capital Projects
Unassigned Fund Balance, 6/30/2018
Total Appropriations
Schools - Appomattox Regional Governor's School Fund
Estimated Revenue: Local Sources
State
Total Revenues and Funding Sources
Appropriations: Education
Total Appropriations
County Grants Fund
Estimated Revenue: Other Governments
Transfer from General Fund
Transfer from Mental Health Special
Revenue Funds
Total Revenues and Funding Sources
Appropriations: Adult and Juvenile Drug Courts
Child Advocacy Center
Community Development Block
Grant/HOME
Domestic Violence Prosecutor
Domestic Violence Victim Advocate (V -
STOP)
Mental Health Support Services Grants
Fire and EMS Revenue Recovery
Police Grants
Technology Trust Fund
USDA Grant - Juvenile Detention Home
Victim/Witness Assistance
Virginia Juvenile Community Crime'
Control Act (VJCCCA)
Total Appropriations
County CIP Fund
Estimated Revenue:
Transfer from General Fund
Debt Financing
Transfer from Cash Proffers
State Funds
Total Revenues
19-177
37,256,900
59,478,900
19, 346, 600
56,658,800
26,995,700
8,527,100
1,000,000
$725,262,300
$2,663,500
1,271,900
$3,935,400
$3,935,400
$3,935,400
$14,275,800
1,154,400
297,800
$15,728,000
$973,400
241,400
1,800,000
88,200
60,900
2,656,500
7,720,000
69,600
350,000
65,000
815,300
887,700
$15,728,000
$30,246,500
39,794,700
6,916,000
5,000,000
$81,957,200
04/10/19
Appropriations: County Capital Projects
Transfer to Capital Projects from Cash
Proffers
Total County CIP Funds
Note: An additional $1,321,200 in county
project savings is already appropriated in
the.capital project fund that will be
reallocated -for new projects:
Schools CIP Fund
Estimated Revenue: Bond Proceeds/ Other Debt Financing
Transfer from School Food Service
Transfer from School Reserve for Future
Capital Projects
Total Revenue and Transfers
Appropriations:
Fleet Management and
Radio Shop
Estimated Revenue:
School Capital Projects
Transfer to School Operating Fund
Total Appropriations
Fleet Management Charges
Use of Reserves
Radio Shop Charges
Total Revenue and Funding Sources
Appropriations: Fleet Management Operations
Transfer to Capital Projects
Radio Shop Operations
Total Appropriations
Risk Management Fund
Estimated Revenue: Operating Revenues
Total Revenue
Appropriations: Risk Management Operations
Total Appropriations
Healthcare Fund
Estimated Revenue.
I
Appropriations:
Airport Fund
Estimated Revenue
Employee Contributions
Employer Contributions
Total Revenue
Operating Expenditures
Total Appropriations
Operating Revenue
Transfer from General Fund
State/Federal
Total Revenue
$78,499,200
3,458,000
$81,957,200
$2,321,100
958,000
7,569,100
$10,848,200
$10,748,200
100,000
$10,848,200
$18,940,000
8,000,000
1,931,500
$28,871,500
$22,940,000
4,000,000
1,931,500
$28,871,500
$9,928,500
$9,928,500
$9,928,500
$9,928,500
$30,396,700
95,922,000
$126,318,700
$126,318,700
$126,318,700
$769,400
289,600
190,000
$1,249,000
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Appropriations: Airport Operations and Capital Projects $1,249,000
Total Appropriations $1,249,000
Utilities Funds
Estimated Revenue: Service Charges $ 101,306,400
Capital Cost Recovery Charges 20,544,000
Other 6,180,700
Use of Unrestricted Net Assets 477,800
Total Revenue $128,508,900
Appropriations: Operations $85,976,500
Debt Service 7,000,400
Transfer to Capital Projects Fund 35,532,000
Total Appropriations $128,508,900
Utilities Capital Project
Funds
Transfer from
Estimated Revenue: Improvement/Replacement Fund $35,532,000
Total Revenue $35,532,000
Appropriations: Capital Projects $35,532,000
Total Appropriations $35,532,000
Stormwater Utility
Fund
Estimated Revenue: Operating Revenue $4,525,000
Transfer from General Fund 937,000
State/Federal 4,000,000
Reserves 180,000
Total Revenue $9,642,000
Appropriations: Operating Expenses $9,642,000
Total Appropriations $9,642,000
Mental Health Support
Services
Estimated Revenue: State
$5,137,500
Federal
899,800
Other Revenue
25,852,300
Transfer from General Fund
12,223,000
Reserves
653,500
Total Revenue
$44,766,100
Appropriations: Operating Expenses
$43,472,000
Transfer to County Capital Projects
653,500
Transfer to General Fund
342,800
Transfer to Grants
297,800
Total Appropriations
$44,766,100
Sec. 2 Subsequent to theappropriations outlined in section 1, the Board of Supervisors
may make additional appropriations if there is an unencumbered and
unappropriated sum sufficient to appropriate.
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Sec.3 The County Administrator may increase appropriations for non -budgeted
revenue that may occur during the fiscal year as follows: insurance recoveries of
any amount received for damage to any County property, including vehicles, for
which County funds have been expended; refunds or reimbursements, in any
amount, made to the County for which the County has expended funds directly
related to that refund or reimbursement; and other revenue not to exceed
$50,000.
Budget Change Requests are required when transferring funds between
appropriation categories and capital projects, when appropriating revenue and
expenditures, or when using a reserve. Approval levels below the County
Administrator's $50,000,threshold is delegated at the following increments: $0-
10,000 Budget and Management Analyst, $10,001-20,000 Budget and
Management Director, $20,001-50,000 County Administrator. Any budget
change request above $50,000 will be taken to the Board of Supervisors for
approval.
Sec. 4 The County Administrator — in concert with the Board of Supervisors — may
make available the general fund transfer to schools and make appropriations in
the school operating fund, contingent upon availability of funds and other
circumstances, based on the following schedule: $3 million on December 15, $3
million on February 15, and $3 million on May 15.
Sec. 5 The County Administrator may, as provided herein, authorize the transfer of any
unencumbered balance or portion thereof from one classification of
expenditure to another within the same department or appropriation category.
Unless otherwise provided below, the County Administrator may transfer up to
$50,000 from the unencumbered appropriated balance and prior year end carry
forward assignments from one appropriation category (including assigned fund
balance) to another appropriation category or between capital projects. No
more than one transfer may be made foe the same item unless the total amount
to be transferred for the item does not exceed $50,000.
The School Board or School Superintendent may make revenue and expenditure
transfers among school appropriations categories or between capital projects
during the fiscal year with approval delegated, in aggregate, 'in the following
increments: $0-50,000 Superintendent, $50,001-499,999 School Board_,
$500,000+ Board of Supervisors.
Sec.6 The County Administrator may approve transfers among County and Utility
funds to enable the capital projects or grants to be accounted for correctly as
long as funding sources are consistent and total appropriation is not increased.
The County Administrator is authorized to reallocate funding sources for capital
projects, cash proffers, and debt service payments. Upon completion of a capital
project or grant program, staff is authorized to close out the project and
transfer any remaining balances to the original funding source and appropriate
outside revenue up to the amount received. Savings in projects initiated as part,
of a major maintenance program are authorized to be transferred by staff to the
corresponding major maintenance account for future improvements and staff is
authorized to transfer remaining balances from completed projects within the
same CIP category to enable future reallocation. Staff is authorized to
reprogram Community Development Block Grant funds by closing program cost
centers and. transferring funding to newly approved programs based on
adoption by the Board of Supervisors. If outside contributions or external
revenues do not materialize at the level budgeted, staff may reduce revenue
and expenditure appropriations to the level received.
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04/10/19
The School Superintendent is authorized to reallocate funding sources for
capital projects as long as funding sources are consistent and total
appropriation is not increased. Upon completion of a capital project or grant
program, staff is authorized to close out the project and transfer any remaining
balances to the original funding source or the Reserve for Future Projects.
Savings in projects initiated as part of a major maintenance or food services
program are authorized to be transferred to the corresponding major
maintenance or food services account for future improvements. If outside
contributions or external revenues do not materialize at the level budgeted,
staff may reduce revenue and expenditure appropriations to the level received.
Sec.7 The County. Administrator is authorized to transfer among appropriation
categories and/or appropriate funds and assignments of fund balance in any
amount for supplemental retirement, Workers' Compensation, healthcare, and
other compensation -related costs, as well as for transfers to departments to
cover energy/fuel costs, and funds received from asset forfeitures for allowable
expenditures. Within the healthcare fund, the County Administrator is
authorized to appropriate use of reserves, interest earnings, and additional
employee or employer contributions in any amount to pay claims, deductibles,
settlements, and any costs associated with healthcare.
Sec. 8 All outstanding encumbrances, both operating and capital, in all County funds
up to $150 million, at June 30, 2019 shall be an amendment to the adopted
budget and shall be reappropriated to the next fiscal year to the same
department for which they were assigned in the previous year. At the close of
the fiscal year, all unassigned appropriations lapse for budget items other than:
those contained in life -to -date funds, budgeted transfers to life -to -date funds;
other use of restricted, committed, or assigned fund balances; District
Improvement Funds; asset forfeiture funds; grant funds; construction
assignments; assignments for County and School reserves for future capital
improvements; donations received for specific purposes; tax revenues received
for special assessment districts and interest earnings thereon; Fire and
Emergency Medical Services apparatus and equipment funding; Police
Department funding for replacement vehicles; Sheriff Department funding for
replacement vehicles and equipment; General Services vehicle and equipment
funding; Economic Development incentive funds; and refunds for off-site and
oversized water and wastewater facilities.
Sec. 9 Any funds specifically .budgeted to add to an assignment of fund balance shall
be automatically assigned during the year end audit process. All excess
revenues and unspent appropriations in the telecommunications program are
authorized to be automatically assigned for future telecommunications
upgrades. All excess revenues in the BPOL program are authorized to be
reserved for future transportation or economic development initiatives. All
revenues from the increased vehicle registration fee received in excess of those
budgeted for the state revenue sharing program shall be authorized to be
reserved for future transportation improvements. Any revenues received from
the sale of real property to satisfy delinquent taxes are authorized to be
reserved at year end. Staff is authorized to transfer and appropriate up to
$937,000 from results at year end into the Stormwater Fund for TMDL related
expenses. All excess transient occupancy taxes and VDOT reimbursements
received in the General Fund are authorized to be reserved at the end of each
fiscal year. All Utilities Department Rate Stabilization Reserve funds are
authorized to be reserved at the end of each fiscal year.
Sec. 10 The County Administrator is authorized to make expenditures from Trust &
Agency Funds for the specified reasons for which the funds were established. In
no case shall the expenditure exceed the available balance in the fund.
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Sec. 11 In accordance with the requirements set forth in Section 58.1-3524(C)(2) and
Section 58.1-3912(E) of the Code of Virginia, as amended by Chapter 1 of the
Acts of Assembly (2004 Special Session 1) and as set forth in Item 503.E
(Personal _Property Tax Relief Program) of Chapter 951 of the 2005 Acts of
Assembly, any qualifying vehicle situated within the County, shall receive
personal property tax relief in the following manner:
a) Personal use vehicles valued at $1,000 or less will be eligible for 100% tax
relief;
b) Personal use vehicles valued at $1,001 to $20,000 will be eligible for 51% tax
relief;
c) Personal use vehicles valued at $20,001 or more shall receive 51% tax relief
on the first $20,000 of value;
d) All other vehicles which do not meet the definition of "qualifying" (business
use vehicles, farm use vehicles, motor homes, etc.) will not be eligible for
any form of tax relief under this program. Pursuant to authority conferred in
Item 503.1) of the 2005 State Appropriations Act, the County Treasurer shall
issue a supplemental personal property tax bill in the amount of 100 percent
of tax due without regard to any former entitlement to state PPTRA relief,
plus applicable penalties and interest, to any taxpayer whose taxes with
respect to a qualifying vehicle for tax year 2005 or any prior tax year_ remain
unpaid on September 1, 2006, or such date as state funds for
reimbursement of the state share of such bill have become unavailable,
whichever occurs first.
e) Penalty and interest with respect to bills issued pursuant to this section shall
be computed on the entire amount of tax owed. Interest shall be computed
at the rate provided in Section 9-51 of the County code from the original due
date of the tax.
Sec. 12 The County Administrator is authorized to assign position numbers from the
Board approved unallocated pool to a specific department as long as there is
sufficient funding appropriated to cover the personnel costs. No new full-time
position numbers can be created without Board of Supervisor approval.
Sec. 13 The County Administrator, on behalf of the Board of Supervisors, will ensure
that the payment amounts for defined benefit pension plans for each liability is
funded and paid annually. The County Administrator is authorized to withhold
and adjust general fund contributions to other funds to make pension plan
payments for the respective funds if not paid on the policy established timeline
as applicable.
Ayes: Haley, Elswick, Jaeckle, Winslow and Holland.
Nays: None.
Regarding the Curbside, Recycling Program, Ms. Haley stated
after adoption of the FY2020 budget, staff will continue to
research the issue and look for viable alternatives. She
further stated the Board is committed to reinvesting the
current subsidy into additional environmental and recycling -
friendly options.
8. FIFTEEN -MINUTE CITIZEN COMMENT PERIOD ON UNSCHEDULED
MATTERS
Mr. Paul Cabral expressed concerns relative to the county's
noise ordinance and urged the Board to consider amending the
ordinance to include specific provisions.
Mr. Tyler Moody urged the Board to consider amending or
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revising the County Code to include provisions for equal
access to equal cable and high-speed internet services for
all areas of the county.
Ms. Tyla Matteson, Dale District resident, encouraged the
Board to recognize the importance of the county's Curbside
Recycling Program. (It is noted she submitted a petition to
the Clerk in support of continuing curbside recycling.)
9. PUBLIC HEARINGS
9.A. TO CONSIDER AN ORDINANCE TO MOVE THE POLLING PLACE FOR
BON AIR VOTING PRECINCT AND TO REFLECT THE NAME CHANGE
OF THE POLLING PLACE FOR SOUTHSIDE VOTING PRECINCT
Mr. Mincks stated this date and time has been advertised for
the Board to consider an ordinance to move the polling place.
for Bon Air Voting Precinct and to reflect the name change of
the polling place for Southside Voting Precinct.
Ms. Haley called for public comment.
There being no one to speak to the issue, the public hearing
was closed.
On motion of Mr. Holland, seconded by Mr. Winslow, the Board
adopted the following ordinance:
AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF
CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND
RE-ENACTING SECTION 7-3 BY MOVING THE POLLING PLACE FOR BON
AIR VOTING PRECINCT AND CHANGING.THE NAME OF THE POLLING
PLACE FOR SOUTHSIDE VOTING PRECINCT
BE IT ORDAINED by the Board of Supervisors of Chesterfield
County:
(1) That Section 7-3 of the Code of the
County of Chesterfield, 1997, as amended, is amended
and re-enacted to read as follows:
Sec. 7-3. Precinct boundaries and polling places.
The following shall be the precinct boundaries and
polling places for magisterial districts in the county:
DALE MAGISTERIAL DISTRICT
• • •
Southside Voting Precinct (213):
0 0 0
The voting place for Southside Voting Precinct shall be
Transformation Church, 6000 Iron Bridge Road.
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MIDLOTHIAN MAGISTERIAL DISTRICT -
0 0 0
Bon Air Voting Precinct (505):
0 0 0
The voting place for Bon Air Voting Precinct shall be
St. Michael's Episcopal Church, 2040 McRae Road.
0 0 0
(2) That this ordinance shall become effective
immediately upon adoption.
Ayes: Haley, Elswick, Jaeckle, Winslow and Holland.
Nays: None.
10. ADJOURNMENT
On motion of Mr. Holland, seconded by Mr. Elswick, the Board
adjourned at 6:59 p.m. until April 24, 2019 at 2:00 p.m. for
a work session in Room 502 of the County Administration
Building.
Ayes: Haley, Elswick, Jaeckle, Winslow and Holland.
Nays: None.
of
ph P. Casey
County Administrator
Chairman
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