2019-05-22 MinutesBOARD OF SUPERVISORS
MINUTES
May 22, 2019
Supervisors in Attendance:
Ms. Leslie A. T. Haley, Chair
Mr. Stephen A. Elswick, Vice Chair
Ms. Dorothy A. Jaeckle
Mr. Christopher M. Winslow
Mr. James M. Holland
Dr. Joseph P. Casey
County Administrator
Ms. Haley called the meeting to order at 2:00 p.m.
1. APPROVAL OF MINUTES FOR APRIL 24, 2019
Ms. Janice Blakley, Clerk to the Board of Supervisors, noted
a revision on page 227 of the draft minutes.
On motion of Ms. Jaeckle, seconded by Mr. Holland, the Board
approved.the minutes of April 24, 2019, as amended.
Ayes: Haley, Elswick, Jaeckle, Winslow and Holland.
Nays: None.
2. REQUESTS TO POSTPONE AGENDA ITEMS AND ADDITIONS,
DELETIONS OR CHANGES IN THE ORDER OF PRESENTATION
There were no requests to postpone agenda items and
additions, deletions or changes in the order of presentation.
3. WORK SESSIONS
3.A. 'EVERY DAY EXCELLENCE - GENERAL SERVICES
Mr. ,Clay Bowles, Director of General Services, announced' the
Chesterfield County Arboretum has been awarded a Level I
accreditation by the ArbNet Arboretum Accreditation Program
and The Morton Arboretum for achieving standards of
professional practices deemed important for arboreta and
botanic gardens. He stated this accreditation would not have
been possible without the hard work and dedication of the
Chesterfield Department of General Services Buildings and
Grounds Division Horticulture Shop, who cares for, improves
and maintains the grounds on the Government Complex.
Board members commended the efforts of General Services for
their achievement of accreditation.
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Mr. Jackson then provided information relative to the
Planning Commission long range plans, which include the
Comprehensive Plan update; Midlothian Village Special Area
Plan; and the Northern Jefferson Davis Special Area Plan and
implementation. He highlighted ongoing ordinance work which
includes signs; zoning applications;- zoning violation fines;
fencing and walls; and solar farms.
Discussion ensued relative to .public input regarding
revisions to proposed code amendments to the sign and solar
farms ordinances.
Mr. Gillies provided information relative to the increase in
zoning case volume and ongoing work of the Planning
Commission.
Board members commended the efforts of the Planning
Commission and Planning Department staff for streamlining the
zoning process to provide more efficiency before a zoning
case reaches the Board of Supervisors for consideration, as
well as the development of the Comprehensive Plan update.
Discussion ensued relative to the reexamination of the zoning
process and a determination of what improvements• were
warranted.
3.D. HEROIN/OPIOID STEERING COMMITTEE UPDATE
Ms. Debbie Burcham, Executive Director of the Mental Health
Department, joined by Lieutenant Daniel Stamp, Mobile
Integrated Health Program Manager, and Sheriff Karl Leonard,
provided an update to the Board of Supervisors regarding
numerous services and activities that have been implemented
to combat the heroin and opioid crisis, as well as
initiatives and programs available through various county
departments and in partnership with community organizations.
Lieutenant Stamp stated the Chesterfield County Fire and'EMS'
Mobile Integrated Healthcare Unit is an opioid response
program that attempts to connect county residents with
resources. He further stated when Fire and EMS receives
reports of overdoses that happened in the county from the
previous day, it researches the reports and attempts to make
contact with the individual by phone. He stated if the
individual agrees to getting help, the Mobile Integrated
Health team works to register them with the Chesterfield
Mental Health, PEER groups and/or rehabilitation services. He
then highlighted overdose statistics and stated 100 cases
were contacted from February 2018 to present; 72 have agreed
to seek rehab; none of the 72 had repeat overdoses; and there
were no fatalities of the 72 individuals assisted. He noted
31 additional- cases were found to be incarcerated and
referred to jail services.
Sheriff Leonard provided a Helping Addicts Recover
Progressively (HARP) update to the Board of Supervisors. He
stated HARP is an intensive, multi -faceted and holistic
approach to recovery within the Chesterfield County Jail. He
further stated participants are screened by medical and
classification staff for placement into the program and can
also enter the program through court order. He stated
participation is on a voluntary basis and those desiring to
enter the program must commit to it and be active in it.
Discussion ensued relative to graduation success statistics
of HARP participants.
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Sheriff Leonard then provided jail heroin intake statistics -
monthly totals/trends; community outreach and involvement
strategies; as well as examples of HARP participants
assisting other jail facility programs.
Discussion ensued relative to the successful implementation
of the HARP program and community outreach tactics.
Ms. Burcham provided information regarding the Regional
Communications Campaign, led by the county's Communications
and Media Department. She stated the counties of
Chesterfield, Hanover and Henrico and the city of Richmond
launched a website and a yearlong media campaign under the
name Opioid Solutions RVA to highlight the dangers of opioid
use and to connect those struggling with addiction to
information, treatment and resources. She then highlighted
ways of communications which include regional billboards;
traditional media/social media; and public service
announcements. She noted the campaign is doubling the
industry average for click through rate in digital and social
media. Regarding billboards, she stated the target audience
is being exposed to the message 8 times each week, which
focuses on prevention and treatment. She further stated the
Steering Committee continues to tackle the epidemic through
the three-legged stool of prevention/education/outreach,
public safety and treatment. She then reviewed ways of
prevention and outreach education which includes REVIVE!
Trainings; safe storage and disposal campaigns; Matoaca High
School opioid prevention PSAs; and substance use prevention
assembly piloted in two middle schools. She stated the
Chesterfield County Police Department and Sheriff staff
continue to provide education to students in schools and
through JOLT jail tours. She noted information on those
numbers will be gathered at the end of the school year.
Regarding the efforts of the Police Department, Lieutenant
Tim Kehoe stated in January of 2019 after a lengthy
investigation, narcotics detectives executed multiple search
warrants in Chesterfield and Petersburg resulting in the
seizure of more than 11 pounds of marijuana and $148,000, in
U.S. currency._ He further stated in the early spring of 2019
Detective Cory Arrington executed numerous search warrants
around the metropolitan Richmond area, as well as other parts
of the Commonwealth. He stated the search warrants were all
part of an ongoing narcotics trafficking investigation and so
far, it has resulted in the seizure of more than 24 kilograms
of cocaine and heroin, almost $200,000 in U.S. currency and
multiple firearms. He further stated during the first weekend
in May there were 10 overdoses and 3 deaths in 48 hours, and
the Police Department responded by mapping the overdoses on
OD Maps and alerted the public through social media.
Ms. Burcham then highlighted the Chesterfield County Police
Department heroin/fentanyl overdose statistics. Regarding
treatment, she stated it continues through all access points
in the county and MHSS continues to offer Suboxone treatment
in addition to its counseling services and have exceeded the
numbers served for which the clinic is designed. She further
stated Drug Court and Community Corrections, DTT and CORR
programs are seeing a high percentage of those with heroin
and opiate addictions and continue to provide strong,
evidenced -based treatment. She stated referrals to treatment
are happening at every access point in the community and the
community is being made aware of REVIVE! Trainings and are
also being given educational materials about HIV and
Hepatitis B and C. She further stated Chesterfield County is
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one of 15 localities, and the only one in Virginia, selected
to participate in a national program to expand medication
assisted treatment for opioid use disorder in jails. She
noted Chesterfield will receive expert guidance on how to
overcome barriers to providing opioid treatment and
scholarships for five staff members to attend trainings in
Washington, D.C.
In response to Ms. Jaeckle's question, Sheriff Leonard stated
HARP is an abstinence -based program. He further stated heroin
withdrawal is one of the most intense and dramatic opioid.
withdrawals on an individual and sometimes a physician will
need to administer Suboxone, Methadone or Vivitrol to aid in
theprocess and continue recovery into the future:
Ms. Burcham noted experts will work with jail officials to
create treatment guidelines, manage administration of the
medications, and educate jail staff about addiction.
Discussion ensued relative to medication intended to reduce
symptoms of opiate addiction and withdrawal.,
In closing, Ms. Burcham stated the goal is to prevent future
addictions through public education, keeping people alive
with REVIVE! training and Narcan distribution, supporting
individuals through treatment and peer programs, and getting
drugs off our streets.
Board members highly praised Ms. Burcham, the Steering
Committee and Mental Health staff for their outstanding
continued efforts to combat the opioid crisis.
3.E. UPDATK ON FIRE CODE AMENDMENTS, TANNERITE REGULATION,
AND RELATED ISSUES
Assistant Chief Keith Chambers and Mr. Andrew Fulwider,
Assistant County Attorney, provided a brief update to the
Board of Supervisors on disturbances from binary reactive
targets and the discharge of firearms. Mr. Fulwider
highlighted points of the presentation which include the
description of binary reactive targets; changes to state fire
code that add permit requirement for certain uses of reactive
targets; applicability of the noise ordinance; and where
firearms may be discharges under County Code Section 14-10.
Chief Chambers reviewed the use of binary reactive targets.
He stated targets are sold as two separate components, fuel
and oxidizer. He further stated the target reacts with a high
velocity impact and produces a water vapor cloud and
thunderous boom resembling an explosion. He noted there is no
license needed for personal use. He stated under the Virginia
statewide fire prevention code a permit is required unless it
is one pound or less increments; use must be 500 feet from
any structure or roadway; must comply with manufactures
instructions and used immediately after mixing for its
intended purpose; and there is to be no deliberate
destruction of any property, vehicle, structure or animal.
Regarding the state fire code, he stated a local governing
body can adopt regulations that are more restrictive.
Discussion- ensued relative to the weight limitations of
binary reactive targets.
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Mr. Fulwider'stated the noise ordinance is not applicable and,
does not cover sounds from explosions. He further stated a
provision restricting noise from gunfire would effectively
ban lawful shooting. He stated -counties may ban the discharge
of firearms in areas that are deemed too heavily populated to
allow for their safe use. He further stated the County Code
bans the discharge of firearms within 600 feet' of another
person's residence, a business, a public building, or a
public gathering or meeting space. He noted the county can
expand the restriction or change criteria. He stated other
localities employ a variety of approaches such as.detailed
maps setting forth "no shooting areas"; restrictions based on
parcel size; restrictions based on zoning designation; and
restrictions based on distance to public right of ways.
Discussion ensued relative to regulations and the opportunity
to amend the county's current noise ordinance; a request for
the number of calls in the past 3-6 months related to
explosions and gunfire; and best practices relating to the
restriction of shooting within certain distances, of a
subdivision.
3.F. ECONOMIC DEVELOPMENT AUTHORITY SUPPORT AGREEMENT
DISCUSSION
Mr. Matt Harris provided an update to the Board of Supervisors
relative to the Economic Development Authority Support
Agreement. He stated the financing will allow for the
construction of the Tomahawk Creek Trunk Sewer Line. He
further stated these improvements are critical to economic
development efforts at one- of the county's key employment
centers, opening. approximately 400 acres of commercial
property. He stated the EDA financing of the Revenue Bond.will
be supported by an agreement between the county and the EDA
whereby the county would provide funding to satisfy the debt
service on' the bonds, subject - -to annual appropriations. He
further stated the amount of the financing will not exceed' a
principal amount of $15,000,000, will mature no later than
December 31, 2034, and have a fixed interest rate not to
exceed 3 percent per year. He stated the Board of Supervisors
is requested to adopt a resolution authorizing the County
Administrator to execute and deliver the various financing
agreements under which, as security for the payment of. the
debt service on the bonds, the county would agree to make such
payments on behalf of the Authority. He further stated the
debt service payments to be made by the county will be subject
to annual appropriation by the Board of Supervisors. He stated
the annual debt service for the project will be funded by the
incremental sales (36 percent) and real property (64 percent)
revenue generated from the Watkins Centre (Westchester
Commons) area that have been previously dedicated to the
Watkins Community Development Authority (CDA) - and will be
capped at the 2019 amount. He further stated with the CDA
obligations ending in 2019, .this project reroutes those
resources to another key infrastructure project in the
immediate vicinity. He stated the debt service for the sewer
line can be accommodated by the current incremental revenue
stream, meaning that all future growth from Westchester
Commons will be available - along with the original increment
not dedicated to the CDA — to fund county programs and
services.
Discussion ensued relative to the revenue generated for other
key infrastructure projects in the vicinity.
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3.G. TRANSPORTATION UPDATE
Mr. Jesse Smith, Transportation Director, joined by' Ms. Dawn
Missory, Mobility Manager, provided an update to the Board of
Supervisors' on the Otterdale Road Drainage Study, Transit
Demonstration Project Grant, Ettrick Train Station Grant and
Access on Demand. He stated the Otterdale Road. Drainage Study
was conducted because of citizen concerns and noted the study
included -five distinct crossings.
Discussion ensued relative to the Otterdale Road Drainage
Study; Otterdale Branch and Horsepen Creek crossing
improvements; and proposed scenarios -based on the land use
plan and corrective actions.
Mr. Smith highlighted possible recommendations which include
replacing Horsepen Creek crossing, improving Otterdale Branch
crossing; working with VDOT to identify potential funding
sources; developing preliminary plans and schedule, including
potential detour; holding community meetings, and finalizing
plans. He noted the goal is to be under construction as soon
as possible.
Discussion ensued relative to addressing other crossings as
needed and considerations in conjunction with future re -zoning
requests.
Regarding the Transit Demonstration Project status,, Mr. Smith
stated transit was recommended by the Jeff Davis Special Area
Plan Implementation Committee; the county applied for two
years of demonstration project assistance; the draft six-year
plan shows $2 million in funding over two years; 1,200
residents completed a paper or online survey (95 percent
confidence interval); and the survey reached 49,479 unique
people through social media. He then highlighted key findings
from the study which include the following: 75 percent of
respondents feel it would be beneficial to the overall
corridor community to have public transit; 30 percent of
respondents said they would be "likely" or "very likely" to
use a new public transit option; and it is likely Route 1
corridor public transit users would use the service for both
work and shopping throughout the week - two-thirds are
wi-lling to pay an amount equal to or more than current GRTC
fares ($1.50); respondents rated safety-related items as most
important, including pedestrian crossings, waiting areas, and
lighting; likely users of Route 1 public transit prefer the
GRTC option over VDRPT - connectivity, easier payment
options, set schedules, and overall familiarity are top
reasons,given for --choosing the GRTC option.
Discussion -ensued relative to additional details from the
Route 1 Corridor Study, specifically the percentage of
respondents who indicated they lived in the Jeff Davis
Corridor who responded that they thought transit on Route 1
would be beneficial and ,the percentage of respondents who
have no transportation.
Mr. Smith reviewed next steps which include meeting with
VDRPT and GRTC to discuss potential service, including
ridership goals; working with GRTC to make necessary capital
improvements (bus shelters, signage, etc.); working with VDOT
to improve pedestrian crossings._ at key locations; developing
a marketing plan with GRTC and Communications and Media; and
potentially to launching the service in Spring 2020.
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Discussion ensued relative to ridership cost criteria and
thresholds for potential service with GRTC; and length of
time for service funding.
Mr. Smith then highlighted plans for the Ettrick Train
Station. He stated a grant application was submitted to DRPT
for a new ADA compliant platform, parking lot improvements,
etc.; $5 million is included in the draft Six -Year Plan; and
the county is allocating $3 million to improve Bessie Lane.
Discussion ensued relative to the timeline for improvements
to the Ettrick Train Station and other pertinent details.
Ms. Missory then provided an update relative to Access on
Demand. She stated Access On Demand is a pilot transportation
service and offers same day reservations; door -to door
service; four highly qualified providers to choose a service
provider from; and providers who will call. when they arrive
to pick the individual up from their location.
Discussion ensued relative to additional details related to
county,subsidy of the Access On°Demand fare and the rate per
mile with Access On Demand.
4. REPORTS
4.A. MONTHLY REPORT ON DISTRICT IMPROVEMENT FUNDS ,
The Board accepted the Monthly Report on District'Improvement
Funds.
5. FIFTEEN -MINUTE CITIZEN COMMENT PERIOD ON UNSCHEDULED
MATTERS
Mr. George Beadles expressed concerns with the lack of
pedestrian walkability on -Route 60 and Route 360.
6. CLOSED SESSION PURSUANT TO SECTION 2.2-3711(A)(5), CODE
OF VIRGINIA, 19501 AS AMENDED, TO DISCUSS PROSPECTIVE
BUSINESSES OR INDUSTRIES OR THE EXPANSION OF AN EXISTING
BUSINESSES OR INDUSTRIES IN THE COUNTY WHERE NO PREVIOUS
ANNOUNCEMENT HAS BEEN'MADE OF THE BUSINESSES' OR
INDUSTRIES' INTEREST IN LOCATING OR EXPANDING THEIR
FACILITIES IN THE COUNTY `
On motion of Ms. Jaeckl'e, seconded by Mr._ Holland, the Board
went into closed session pursuant to Section 2.2-3711(A)(5),
Code of Virginia, 1950, as amended, to discuss prospective
businesses- or industries or the expansion of an existing
business or industry in the county where no previous
announcement has been made of the businesses, or industries,
interest in locating or expanding their facilities in the
county.
Ayes: Haley, Elswick, Jaeckle, Winslow and Holland.
Nays: None.
Reconvening:
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On motion of Mr. Winslow, seconded by Mr. Holland, the Board,
adopted the following resolution:
WHEREAS, the Board of Supervisors has this day adjourned
into Closed Session in accordance with a formal vote of the
Board and in accordance with the provisions of the Virginia
Freedom of Information Act; and
WHEREAS, the Virginia Freedom of Information Act
effective July 1, 1989 provides for. certification that such
Closed Session wasiconducted in conformity with law.
NOW, THEREFORE BE IT RESOLVED, the Board of Supervisors
does hereby certify that to the best of each member's
knowledge, i) only public business matters lawfully .'exempted
from open meeting requirements under the Freedom of
Information Act were discussed in Closed ,Session to which
this certification applies, and ii) only such business
matters were identified in the motion by which the Closed
Session was convened were heard, discussed or considered by
the Board. No member dissents from this certification.
Ms. Jaeckle_ Aye.
Mr. Holland Aye.
Mr. Winslow Aye.
Mr. Elswick Aye -
Ms. Haley Aye.
7. RECESS
On motion of Mr. Holland, seconded by Mr. Winslow, the Board
recessed to dinner.
Ayes: Haley, Elswick, Jaeckle, Winslow and Holland.
Nays: None.
Reconvening:
8. INVOCATION
The Honorable Steve. Elswick, Vice Chair, Board of
Supervisors, gave the invocation.
9. PLEDGE OF ALLEGIANCE
Deputy County Administrator Matt Harris led the Pledge of
Allegiance to the Flag of the United States of America.
10. COUNTY ADMINISTRATION UPDATE
Mr. Garrett Hart, Economic Development Director, recognized
May as "National Small Business Month", and stated
approximately 76 percent of the businesses in Chesterfield
County are small businesses. He further stated- those
businesses contribute significantly to the community by
giving back to the citizens.
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10.A. BAXTER PERKINSON CENTER FOR THE ARTS UPDATE
Mr.'Hart, joined by Mr. Scott Cryer, a senior associate with
architecture and engineering firm DLR Group, and Mr. Mike
Laing, president of ECI Development Management Services Inc.,
provided an update to the Board of Supervisors regarding the
Baxter Perkinson Center for the Arts. Mr. Hart stated the
design and purchasing process work for Chesterfield's first-
ever arts center has been completed.
Mr. Cryer explained that the exterior of the building would
play off a Colonial theme and will sport a colonnaded
entryway facing the entrance of the Chester Library. He
stated the public-private facility will include a 352 -seat
theater, a multipurpose room and an outdoor events -.terrace.
Mr. Laing stated the project is on -budget and ready to start
construction. He further, stated the project is projected to
take 14 months and is anticipated for completion in the fall
of 2020. He noted Chesterfield will have quite a facility for
the performing arts.
Ms. Jaeckle commended the decades -long effort to create the
Baxter Perkinson Center for the Arts in Chester.
Mr. Hart introduced Mr.. Bruce Miller, Virginia Repertory
Theatre's former artistic director and newly appointed
executive director of the arts center, who will oversee
fundraising, arts programming and developing and implementing
a business plan for the new center.
10.B. TREASURER UPDATE
Mr. Carey Adams, Treasurer, provided details to the Board of
Supervisors relative to on-going initiatives of the
Treasurer's office. He stated a summary of investment
activities is'sent Board members monthly, which is also
provided to the public via the county 'website. He further
stated during his tenure in office, the cash flow model and
cash flow projections have been updated, and further
diversified the portfolio. - He recognized Ms. Rebecca,
Longnaker,' Fiscal Manager, and Ms. Carol Bennett, Chief
Deputy Treasurer, for their outstanding efforts to increase
county investment. In closing, he reviewed the county's new
initiative of lifetime dog licenses and additional
convenience -oriented services to customers.
Board members and Dr. Casey expressed their appreciation to
Mr. Adams and Treasurer staff and commended their impressive
efforts.
10.C. OTHER COUNTY ADMINISTRATION UPDATES
Sheriff Karl Leonard announced more than 100 officers made
the journey from the state capitol all the way to the
nation's capital for the annual Bike "the Blue memorial ride,.,
ending with a ceremony in honor of fallen officers. He also
announced in May of 2.019, the Chesterfield Sheriff's Office
will recognize its 27017h birthday. He stated with almost 300
years comes a wealth of - history, accomplishments,
achievements, and tragedies. In closing, he explained the
importance of the Sheriff's Office Memorial Monument Project.
Board members commended the efforts of remembering fallen
officers killed in the line of duty.
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Dr. Casey then recognized the graduating seniors who serve on
the Youth Citizen Board. He stated this particular board has
been instrumental in bringing the voice of Chesterfield youth
to county government, working on important topics such as
mental health and opioid abuse.
11. BOARD MEMBER REPORTS
Mr. Holland announced the first-ever Chesterfield Live!
music festival to be held _at the county fairgrounds on May
25th. He also announced students coordinated a 7th grade
service project with Boys to Men Mentoring Network of
Virginia. He rioted the students picked up litter around the
school complex on April 10th for two hours. Lastly, he
announced he attended the VACo Board of Directors' meeting
last weekend, representing Chesterfield County.
Mr. Winslow announced a ribbon -cutting ceremony for a new
pickleball facility was held on May lst at the Chesterfield
Career and Technical Center. He stated the project was a
joint venture with the Chesterfield Pickleball Club who
supported the plan and made a financial contribution. He also
announced community cleanups in Scottingham, Whitestone and
Solar would be held on June lst.
Ms. Jaeckle announced a ribbon cutting ceremony for a new dog
park facility was held on April 18th'at Goyne Park. She stated
the project was a joint venture with the Chester Community
Association who supported the plan and made a financial
contribution.. She also announced on May 4th, the Falling Creek
Ironworks Foundation and Chesterfield County Parks and
Recreation Department celebrated the 400th anniversary of the
establishment of the first iron furnace in North America.
12. RESOLUTIONS AND SPECIAL RECOGNITIONS
12.A. RECOGNIZING THE OLDER AMERICANS MONTH STUDENT ESSAY
CONTEST WINNERS
Ms. Debbie Preston, Senior Advocate, stated Older Americans
Month is observed in Chesterfield County, the Commonwealth of
Virginia and the nation in May to show appreciation for the
older adults in the community. She stated the Older Americans
Month theme for this year - Connect, Create, Contribute,
encourages older adults and their communities to connect with
friends, family, and services that support participation;
create by engaging in activities that promote learning,
health, and personal enrichment; and contribute time, talent,
and life experience to benefit others.
The following students from local elementary schools who are
the winners of the Older Americans Month Student Essay
Contest were recognized:
Miss Savannah Nuckols
Miss Daliani Ayala
Mr. Joseph Burdine
Miss Kendall Ramkey
Miss Allison Ploytress
Miss Rhaiyn Preston
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Grand prize winner: Miss Kate Corazzini ,
All Board members congratulated the school contest winners
and stressed the importance of recognizing older adults and
the loved one who inspired their essays.
12.B. NAMING THE CHESTERFIELD -COLONIAL HEIGHTS CHILD
ADVOCACY CENTER IN HONOR OF THE HONORABLE BONNIE C.
DAVIS
Ms. Sarah Snead introduced The Honorable Bonnie C. Davis, who
was present to receive the resolution.
On motion of Mr. Winslow, seconded by Mr. Holland, the Board
adopted the following resolution:
WHEREAS, The Honorable Bonnie C. Davis was born in
Petersburg, Virginia and raised in Ettrick, Virginia, and in
1971, graduated from Longwood College; and
WHEREAS, Judge Davis taught at Salem Church Junior High
School in Chesterfield County for six years; and
WHEREAS, Judge Davis attended law school 'at the
University of Richmond and graduated with her Juris Doctor
degree in 1980; and
WHEREAS, in 1983, Judge Davis became an Assistant
Commonwealth's Attorney for Chesterfield County Juvenile and
Domestic Relations District Court, prosecuting cases in both
the Juvenile and Circuit Courts until 1993; and
WHEREAS, in 1993, Judge Davis was.appointed as the first
female judge in Chesterfield County with her election to the
12th District Juvenile and Domestic Relations.District Court;
and
WHEREAS, from 1998-2002, Judge Davis served as a member
of the State Advisory Committee for Court Appointed Special
Advocates for Children (CASA) and the Children's Justice Act,
and also served as a member of the Advisory Board for
Chesterfield CASA from 1998-2005; and
WHEREAS, she co-authored a pamphlet to help juvenile
defendants and their parents better understand the procedure
in Juvenile Court criminal cases; consulted in the Virginia
Department of Children's handbook titled, Step by Step
Through the Juvenile Justice System in Virginia; and was an
Instructor at the Child Sexual Abuse Training for
Professionals, sponsored by the Chesterfield -Colonial Heights
Multidisciplinary Team on Child Abuse/Neglect; and
WHEREAS, upon her retirement in 2016, Judge Davis was
recognized for 39 years of service to Chesterfield County
including serving as a chief judge for the Juvenile and
Domestic Relations District Court for multiple terms; and
WHEREAS, for her entire career, Judge Davis was
dedicated to helping the youth of Chesterfield County and the
City of Colonial Heights; and
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WHEREAS, Judge Davis had the vision for many years for a
Child Advocacy Center for Chesterfield County and the City of
Colonial Heights that became a reality in January 2018; and
WHEREAS, Judge Davis was a tireless advocate, devoting
many hours to championing the creation of the center, which
is a child- and family -friendly location where community
professionals come together to help children who have
reported sexual assault or serious physical injury; and
WHEREAS, at the center, joint investigations are
conducted by specially trained investigators from Social
Services and the Police Department, while forensic interviews
are primarily conducted by the Child Advocacy Center Forensic
Interviewer, as the staff at the Child Advocacy Center meets
with the family, providing referrals to appropriate services
and advocacy for the children and their supportive
caregivers; and
WHEREAS, a multidisciplinary team of collaborative
partners reviews all cases to ensure families receive high-
quality services that meet best practice standards, including
Police and Social Services, as well as the Commonwealth
Attorney's Office, Victim/Witness Assistance Program, the
Community Services Board and Bon Secours Forensic Nurses
Program; and
WHEREAS, an important benefit of the center is an
increased effectiveness in prosecuting the abusers, while at
the same time ensuring that children get the ongoing mental
health support needed to reduce the trauma and assist in
their recovery; and
WHEREAS, the Child Advocacy Center provides numerous
services, including child forensic interviews, referrals for
trauma -focused mental health treatment and medical services,
victim advocacy, multidisciplinary case review, and case
management and tracking, including courtesy interviews for
more than 10 jurisdictions and other agencies; and
WHEREAS, more than 330 children and teens have been
served at the center since opening in 2018; and
WHEREAS, Judge Davis has faithfully supported the Child
Advocacy Center through donations of photography and other
gifts that make the center a welcoming venue; and
WHEREAS, the center is a positive legacy, making a
difference in the lives of children and their families during
a time of crisis; and
WHEREAS, Judge Davis' is to be commended for her many
accomplishments and contributions that demonstrate her
devotion to the youth of Chesterfield County and Colonial
Heights.
MW, THEREFORE, BE IT RESOLVED that the Chesterfield
County Board of Supervisors, this 22nd day of May- 2019,
publicly recognizes and expresses appreciation for the
untiring efforts of The Honorable Bonnie C. Davis on behalf
of the youth of Chesterfield County hereby names the center
in her honor as The Davis Child Advocacy Center.
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AND, BE IT FURTHER RESOLVED that a copy of this
resolution be presented to Judge Davis and that this
resolution be permanently recorded among the papers of this
Board of Supervisors of Chesterfield County, Virginia.
Ayes: Haley, Elswick, Jaeckle, Winslow and Holland.
Nays: None.
Ms. Haley presented the executed resolution to Judge Davis,
accompanied by members of her family, and commended her many
accomplishments and contributions that demonstrates her
devotion to the youth of the community.
Judge Davis expressed her appreciation to members of the
Board of Supervisors for the special recognition and kind
sentiments.
A standing ovation followed.
12.C. RECOGNIZING THE 2019 WINNERS OF THE MISS CHESTERFIELD
SCHOLARSHIP COMPETITION
Ms. Teresa Bonifas introduced Ms. Kyle Grinnage, Executive
Director of the Miss Chesterfield Scholarship Organization,
and the 2019 winners of the Miss Chesterfield Scholarship
Competition, who were present to receive the resolution.
On motion of Mr. Holland, seconded by Mr. Winslow, the Board
adopted the following resolution:
WHEREAS, the Miss Chesterfield Scholarship Organization,
Inc. is a non-profit organization that serves outstanding
young women; and
WHEREAS, the Miss Chesterfield Scholarship Organization
conducts the Miss Chesterfield Scholarship Competition, which
is a preliminary competition to the Miss Virginia Scholarship
and Miss America competitions; and
WHEREAS, the Miss. -America Organization is one of the
nation's leading achievement programs and the world's largest
provider of scholarship assistance for young women; and
WHEREAS, the Miss Chesterfield Scholarship Organization
provides young women with opportunities that can lead to
scholarship assistance to help prepare them for successful
careers; and
WHEREAS, the Miss America Organization and its state and
local organizations provide millions of dollars in cash and
scholarship assistance annually; and
WHEREAS, the Miss America Organization also has
partnered with Children's Miracle Network to raise funds and
awareness for children's hospitals throughout the United
States; and
WHEREAS, the Miss Chesterfield Scholarship Organization
_provides girls 4 to 9 years old an opportunity to participate
in a non-competitive Princess program that includes group
community service activities; and
WHEREAS, Miss Chesterfield goes on to compete in the
Miss Virginia Scholarship Competition, which is a preliminary
competition to the Miss America competition; and
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WHEREAS, the Miss Chesterfield Outstanding Teen advances
to compete in the Miss 'Virginia's Outstanding Teen
competition, which is a preliminary competition to Miss
America's Outstanding Teen Competition;.and
WHEREAS, in these activities,. young women develop
presentation skills, poise, charm and grace while having the
opportunity to provide community service.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield
County Board of Supervisors, this 22nd day of May 2019,
publicly recognizes the important contributions of the Miss
Chesterfield Scholarship Organization, Incorporated to the
development of young women and to their future success, and
congratulates the 2019 pageant winners: Miss Chesterfield,
Alexis Johnson; Miss Chesterfield's Outstanding Teen, Kallie
Parrish; and Miss Chesterfield's Princesses, Madison Walker,
and Makayla Barco.
AND, BE, IT FURTHER RESOLVED that a copy of this
resolution be presented to the winners of this year's
competition and that this resolution be permanently recorded
among the papers of this Board of Supervisors of Chesterfield
County, Virginia.
Ayes: Haley, Elswick, Jaeckle, Winslow and Holland.
Nays: None.
Ms. Haley presented the executed resolutions to each of the
competition winners and congratulated then on their exemplary
achievements.
Ms. Grinnage and members of the organization expressed
appreciation to the Board for the special recognition and
continued support.
Each winner introduced themselves.
12.D. RECOGNIZING MS. DELORES,M. GLASCOE, UTILITIES
DEPARTMENT, UPON HER RETIREMENT
Mr. George Hayes introduced Ms. Delores M. Glascoe, who was
present to receive the resolution.
On motion of Mr. Holland, seconded by Mr. Winslow, the Board
adopted the following resolution:
WHEREAS, Ms. Delores Murray Glascoe retired from the,
Chesterfield County Utilities Department on April 1, 2019;
and
WHEREAS, Ms. Glascoe began her public service career
with the Chesterfield County Utilities Department on November
9, 1992, as a customer service representative who was
responsible for answering inbound calls from customers,
handling customers' incoming requests to open or close
utility accounts, providing information about services,
entering service orders in the customer information system;
transferring calls with complex inquiries to management for
follow-up, and researching billing issues'; and
WHEREAS, Ms. Glascoe held the position of customer
service representative until her retirement, andduring that
time, she assured all customers' needs were served in an
expeditious, courteous, effective and prompt manner; and
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WHEREAS, as a customer service representative she
recommended process improvements, researched misapplied
payments, resolved customer support related issues, provided
customers with proper solutions, and processed applications,
forms and requests;' and
WHEREAS, Ms. Glascoe received complimentary emails,
letters, and calls from customers regarding the excellent_
customer service that she provided to them; and
WHEREAS, . Ms. Glascoe received recognition from
supervisors for teamwork, using good judgment when talking to
customers, resolving customer issues, resolving billing
questions, and providing customers with proper solutions; and
WHEREAS, Ms. Glascoe has been an asset to the Utilities
Department because of her dedication to -customer service, her
high degree of integrity, her motivation, to meet challenges
and her` participation on numerous process action teams that
improved the call center and customer service processes; and
WHEREAS, Ms. Glascoe has passed' on her significant
knowledge and mentored other employees in the "Billing and
Customer Service Section to help improve their, skills and
encourage them to be successful in helping customers; and
WHEREAS, Ms. Glascoe has been a dependable and dedicated
employee with an exemplary work ethic and strong customer -
service skills that exceeded expectations; and
WHEREAS, Ms. Glascoe remained flexible and positive in
an ever-changing customer service environment which
management recognized and appreciated; and
WHEREAS, Ms. Glascoe was committed to supporting
excellence in local government and exhibited knowledge,
pride, and quality in the work she has performed at the
Utilities Department.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield
County Board of Supervisors, this 22nd day of -May 2019,
publicly recognizes Ms. Delores Murray Glascoe and extends on
behalf of its members,and the -citizens of Chesterfield County
appreciation for her more than 26 years of service to the
county.
AND, BE IT FURTHER RESOLVED that a copy of this
resolution be presented to Ms. Glascoe and that this
resolution be permanently recorded among the papers of the
Board of Supervisors of Chesterfield'County, Virginia.
J
Ayes: Haley, Elswick, Jaeckle, Winslow and Holland.
Nays:.None.
Ms. Maley presented the executed resolution to Ms. Glascoe,
accompanied by members of her family, expressed appreciation
for her valuable service and contributions to the county, and
wished her a happy retirement.
Ms. Glascoe thanked the Board of Supervisors for the special
recognition and.kind sentiments.
Dr. Casey presented Ms. Glascoe with an acrylic statue and
county watch, expressed appreciation for her exceptional and
faithful service to the county and wished her well in her
retirement.
A standing ovation followed.
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12.E. RECOGNIZING MS. SHEILA M. MOSBY, DEPARTMENT OF HUMAN
RESOURCES, UPON HER RETIREMENT
Ms. Mary Martin Selby introduced Ms. Shelia M. Mosby, who was
present to receive the resolution.
On motion of Mr. Winslow, seconded by Mr. Holland, the Board
adopted the following resolution:
WHEREAS, Ms. Sheila M. Mosby will retire from the
i' Chesterfield County Department of Human Resources on June 1,
2019, after devotedly serving the County of Chesterfield and
its workforce and citizens for 34 years; and
WHEREAS, Ms. Mosby earned a clerk typist certificate
from John Tyler Community College and began an early career
with Chesterfield County in 1984, as a Clerical Aide, in
partnership , with the Capital Area Training Consortium,
working in the Department of Mental Health Support Services
and the Department of Human Resources; and
WHEREAS, Ms. Mosby's, exemplary performance resulted in
her promotion to Data Entry Operator/Personnel Technician, a
reclassification to Senior Personnel Technician, a promotion
to Senior Information Retrieval Specialist, a promotion to
Senior Operations Specialist, a reclassification to
Automation Analyst, and her current position as Senior
Automation Analyst; and
WHEREAS, Ms. Mosby was named Human Resources' Employee
of the Year in 2008 due to her exemplary work performance,
dedication to providing high-caliber customer service and her
consistency in representing the' Department of Human Resources
in a professional manner; and
WHEREAS, Ms. Mosby was a key contributor in Human
Resources and was instrumental in implementing automation
systems to streamline Human Resources' processes, including
legacy systems, known as HR/Server and Training Register, and
the current systems, ONESolution and the NEOGOV Applicant
Online System; and
WHEREAS, Ms. Mosby created, automated and improved
numerous Human Resources' processes and procedures that
positively impacted county employees; and
WHEREAS, Ms. Mosby actively served on teams and
committees that had a positive impact on community relations,
including the Black History Month Celebration Committee and
the United Way Campaign Committee, and her knowledge and
expertise proved invaluable as Ms. Mosby also served on
numerous internal Human Resources Department teams and
committees tasked with improvement of Human Resources'
services for county leaders and employees; and
WHEREAS, Ms. Mosby has also
with us over the years, including
singing talent, evidenced at the
celebration where Ms. Mosby san
garnered positive compliments
leaders; and
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shared her personal talents
her love of baking and her
2000 State of the County
g God Bless America, that
from employees and county
05/22/19
WHEREAS, more than anything else, Ms. Mosby has been a
committed Human Resources professional, loyal friend to many
in the county and the community; -a faithful steward in her
church ministries, a loving daughter and sister,. whose
patience, kindness and devotion endures and leaves a legacy;
and
WHEREAS, the Department of Human Resources recognizes.
Ms. Mosby as a valued member of the county's Human Resources
Department and congratulates her on her retirement and wishes
her all the best in her future endeavors.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield
County Board of Supervisors, this 22nd day of May 2019,
publicly recognizes the contributions of Ms. Sheila M. Mosby,
expresses appreciation on behalf of all employees and
citizens for her service to the county and congratulates her
upon her retirement.
AND, BE IT FURTHER .RESOLVED that a copy of this
resolution be presented to Ms. Mosby and that this resolution
be permanently recorded among the papers of this Board_ of
Supervisors of Chesterfield County, Virginia..
Ayes: Haley, Elswick, Jaeckle, Winslow and Holland.
Nays: None.
Ms. Haley presented the executed 'resolution to Ms. Mosby,
accompanied by members of her family, expressed appreciation
for her valuable service and contributions to the county, and
wished her a happy retirement—
Ms.
etirement—Ms. Mosby thanked the Board of Supervisors for the special
recognition and kind sentiments.
Dr. Casey presented Ms. Mosby with an acrylic statue and
county watch, expressed appreciation for her exceptional and
faithful service to the county and wished her well in her
retirement.
A standing ovation followed.
12.F. RECOGNIZING MS. DEBORAH O. BURCHAM,�DEPARTMENT OF
MENTAL HEALTH SUPPORT SERVICES, FOR HER SERVICE TO
CHESTERFIELD COUNTY
Ms. Snead introduced Ms. Deborah O. Burcham, who was present
to receive the resolution.
On motion.of Ms. Jaeckle, seconded by Mr. Holland, the Board
adopted the following resolution:
WHEREAS, Ms. Deborah Orpin, Burcham was hired as the
Executive Director of Chesterfield Community Services Board
(CSB) in January 2009; and
WHEREAS, Ms. Burcham provided leadership for the
Community Services Board keeping them abreast of local, state
and national issues, holding work sessions annually, and
routinely meeting with members of the CSB and the state
legislators to discuss issues faced by the citizens of
Chesterfield related to mental health, substance ,use
disorders and developmental disabilities; and
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WHEREAS, Ms. Burcham implemented a new electronic health
record system in November 2010 that improved efficiencies
across all program areas and improved data reporting to the
Department of Behavioral Health and Developmental Services
(DBHDS); and
WHEREAS, in collaboration with Police, Sheriff and
Fire/EMS, Ms. Burcham developed the Crisis Intervention Team
(CIT). initiative leading to CIT .training classes being held
six times per year with hundreds of public safety and first
responders and developed a, partnership with the Richmond
Behavioral Health Authority to open a Crisis Triage Center;
and
WHEREAS, as Chair of the Services Development Committee
of the Virginia Association of Community Services Boards
(VACSB), Ms. Burcham facilitated a team that developed a
crisis response system model for individuals with
intellectual disabilities that could be implemented
statewide; and
WHEREAS, Ms. Burcham played a major leadership role
representing CSBs in preparing for the managed care
environment including developing contracts with the managed
care organizations, negotiating rates of reimbursement for
the services, and negotiating and providing required
trainings for staff; and
WHEREAS, working closely with the CSB, the Board of
Supervisors and Capital Projects, Ms. Burcham led the
initiative to design and build Galloway Place, a 12 -bed ICF -
ID, which opened in July 2015; and
WHEREAS, in partnership with the Learning and
Performance Center and the agency Leadership Team, Ms.
Burcham developed an agency leadership philosophy which led
to the production of an orientation video and ongoing
training for staff on the key leadership traits that staff
would like to see emulated throughout the agency; and
WHEREAS, in an effort to improve access to services and
eliminate waiting lists, Ms. Burcham implemented lobby
renovations, same day access, collaborative documentation,
centralized scheduling, psychiatric assessment clinics and
walk-in appointments for psychiatry, which led to these
programs receiving state recognition and being the model for
the state to begin tracking outcomes for SDA STEP -VA; and
WHEREAS, Ms. Burcham worked closely with Chesterfield
County, the County Attorney, Chesterfield Public Schools and
Chesterfield Alternatives, Inc. to provide three build -a -
house projects which provided real life work experience for.
Chesterfield students in building homes for individuals with
intellectual disabilities; and
WHEREAS, Ms. Burcham led the state and regional
initiative for CSBs to assume responsibility for
Developmental Services Case Management, including negotiating
with the Department of Behavioral Health and Developmental
Services and contracting with private providers as required
by the Department of Medical Assistance; and
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WHEREAS, Ms. Burcham developed strong relationships with
the Sheriff's Office and the Courts, leading to the creation
of the Bridge Program; securing funding to design and
implement mental health services in the Chesterfield County
Jail, and securing funding and a position for a Court
Clinician to identify individuals with mental illness who are
coming before the courts; and
WHEREAS, through a successful collaboration with Anthem,
Ms. Burcham obtained a registered nurse for the Psychosocial
Rehabilitation Services team, to implement the integration of
physical and behavioral health services, which has led to
positive outcomes for those with serious mental illness and
will be the model to use with other populations;,and
WHEREAS, Ms. Burcham was successful in presenting a
proposal to the Commissioner and DBHDS Senior Leadership and
obtained an agreement for Emergency Services staff
credentialing and certification; and
WHEREAS, Ms. Burcham worked with the Community Services
Board, Budget and Management, and the Board of Supervisors to
create the Special Revenue Fund for the CSB; and
WHEREAS, Ms. Burcham worked with Capital Projects
Management and the vendor to replace the HVAC system
throughout the Rogers building resulting in over 400 staff
moves within and out of the building without interruption to
services; and
WHEREAS, Ms. Burcham facilitated the. Heroin/Opioid
Steering Committee and served on the team to create a
regional website OpioidSolutionsRVA.com and successful
regional awareness campaign; and
WHEREAS, Ms. Burcham was appointed by Governor McDonnell
to serve on the Public Guardian and Conservator Advisory
Board from 2011-2014; and
WHEREAS, Ms. Burcham served in various Virginia
Association of Community Services Boards (VACSB) roles
including membership on the Board of Directors, Chair, Vice
Chair and 2nd Vice Chair of the Executive Directors Forum,
Co -Chair of the Quality and Outcomes Committee, Co -Chair of
the Development Disabilities Case Management Committee, Chair
of the Services Development Committee, and membership on the
Part C Leadership Committee; and
WHEREAS, Ms. Burcham was a graduate of the Leadership
Metro Richmond Class of 2011 and participated on the
Chesterfield Criminal Justice Board, the Wounded Warrior
Advisory Board and the Information Technology Steering
Committee; and
WHEREAS, Ms. Burcham has been a tireless advocate for
persons with disabilities and will be sorely missed by
colleagues, staff, consumers and families.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield
County Board of Supervisors, this 22nd day of May 2019,
publicly recognizes the outstanding contributions of Ms.
Debbie Orpin Burcham and extends appreciation, on behalf of
its members and the citizens of Chesterfield County, for more
than 10 years of dedicated service, congratulations upon her
retirement, and best wishes for a long, happy and healthy
retirement.
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AND, BE IT FUTHER RESOLVED that a copy of this
resolution be presented to Ms. Burcham and that this
resolution be permanently recorded among the papers of this
Board of Supervisors of Chesterfield County, Virginia.
Ayes: Haley, Elswick, Jaeckle, Winslow and Holland.
Nays: None.
Ms. Haley presented the executed resolution to Ms. Burcham,
accompanied by members of her family, and expressed her
appreciation for her valuable professional and personal
knowledge acquired over her many years of service to the
community.
Ms. Burcham expressed her sincere appreciation to the Board
of Supervisors for the special recognition and kind
sentiments.
Dr. Casey expressed appreciation for Ms. Burcham's
exceptional and faithful service to the county and wished her
well in her retirement.
A standing ovation followed.
13. NEW BUSINESS
.13.A. APPOINTMENTS
13.A.1. HEALTH CENTER COMMISSION
On motion of Mr. Winslow, seconded by Mr. Holland, the Board
nominated/appointed Dr. Ajit Singh to -serve as At -Large
member of the Health Center Commission for the County of
Chesterfield, whose term is effective immediately and will
expire on June 30, 2021.
Ayes: Haley, Elswick, Jaeckle, Winslow and Holland.
Nays: None.
13.B. CONSENT ITEMS
13.B.1. ADOPTION OF RESOLUTIONS
13.B.1.a. RECOGNIZING COUNTY EMPLOYEES UPON THEIR RETIREMENT
13.B.1.a.1. CAPTAIN ANTHONY D. DOWDY, SHERIFF'S OFFICE
On motion of Mr. Holland, seconded by Ms. Jaeckle, the Board
adopted the following resolution:
WHEREAS, Captain ,Anthony D. "Tony" Dowdy has faithfully
served Chesterfield County for over 29 years; and
WHEREAS, Captain Dowdy was hired on April 16, 1990, and
was assigned to the Correctional Services Bureau; and
WHEREAS, Captain Dowdy joined the Chesterfield County
Sheriff's Office as a deputy under Sheriff Walter Minton, and
faithfully served Walter Minton, Clarence G. Williams, Jr.,
Dennis S. Proffitt; and current Sheriff Karl S. Leonard; and
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WHEREAS, Captain Dowdy has served as a Deputy in the
Jail Security, Classification, Civil Process, 'Court Security
and Logistics Units throughout his career; and while serving
in the Civil Process unit; and
WHEREAS, Captain Dowdy received the Meritorious Service
Award for his actions that led to arrest of individuals
involved in a bank robbery; and
WHEREAS, Captain Dowdy has served as a Corporal in the
Jail Security Division; and
WHEREAS, Captain Dowdy has served as a Sergeant in the
Jail Security Division and Court Services Divisions; and
WHEREAS, Captain Dowdy has served as a Lieutenant in the
Jail Security Division, Courts Division and Professional
Standards Division as the Training Academy Director; and
WHEREAS, Captain Dowdy has served as the Jail Security
Division Commander and the Support Services Division
Commander; and
WHEREAS, through the years, Captain Dowdy has supported
Chesterfield County, the Sheriff's Office and the citizens of
the county through participation in events and special
assignments, including Special Olympics, Inmate Outreach,
Board of Supervisors Security, Assistant Commander and
Commander for the Sheriff's Office Special Operations
Response Team; and
WHEREAS, Captain Dowdy trained, mentored and developed
countless subordinates in all operational areas of the
Sheriff's Office; his expertise in the Civil Process Unit was
without comparison, and his knowledge and, experiences were
sought throughout his career; and
WHEREAS, Captain Dowdy has earned several awards and
letters of appreciation throughout his career.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield
County Board of Supervisors recognizes the outstanding
contributions of Captain Anthony D. "Tony" Dowdy, expresses
the appreciation of all residents for his service to
Chesterfield County and extends appreciation for his
dedicated service to the county and congratulations upon his
retirement, as well as best wishes for a long and happy
retirement.
Ayes: Haley, Elswick, Jaeckle, Winslow and Holland.
Nays: None.
13.B.1.a.2. LIEUTENANT SCOTT L. WARD, FIRE AND EMERGENCY
MEDICAL SERVICES DEPARTMENT
On motion of Mr. Holland, seconded by Ms. Jaeckle, the Board
adopted the following resolution:
WHEREAS, Lieutenant Scott L. Ward retired from th
Chesterfield Fire and Emergency Medical Services Department
Chesterfield County, on May 1, 2019; and
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WHEREAS, Lieutenant Ward faithfully served the citizens of
Chesterfield County for 25 years as a firefighter and officer;
and
WHEREAS, Lieutenant Ward began his career with
Chesterfield County in 1994 as a member of Recruit School -#24
and served as a firefighter at the Manchester, Clover Hill,
Matoaca, Buford, Wagstaff, Dale, Swift Creek, and Centralia
Fire and EMS Stations, as well as a flight paramedic on Med-
Flight; and
WHEREAS, Lieutenant Ward was promoted to lieutenant in
January 2016, and served at the Clover Hill, Matoaca, and
Phillips Fire and EMS Stations; and
WHEREAS, Lieutenant Ward served as a Nationally Registered
Paramedic, Rapid Sequence Intubation Paramedic, Flight
Paramedic, and as an Advanced Life Support Field Training
Officer; and
WHEREAS, Lieutenant Ward served as an alternate Tactical
Safety Officer for the Safety Unit; and
WHEREAS, Lieutenant Ward served as a member of the Dive
Team for 12 years; and
WHEREAS, Lieutenant Ward served as a member of the
Tactical Medical Team for 17 years; and
WHEREAS, Lieutenant Ward received multiple Unit Citations
and Unit Lifesave Awards for excellent teamwork during
emergency responses throughout his tenure; and
WHEREAS, Lieutenant Ward was awarded the Medal of Valor
from the Greater Richmond Merchants Association for his role in
rescuing a victim from rising flood waters during Tropical
Storm Gaston in August 2004.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield
County Board of Supervisors recognizes the contributions of
Lieutenant. Scott L. Ward, expresses the appreciation of all
citizens for his service to.the county, and extends, their
appreciation for his dedicated service and congratulations upon
his retirement.
Ayes: Haley, Elswick, Jaeckle, Winslow and Holland.
Nays: None.
13.B.1.a.3. LIEUTENANT DAVID W. FRAYSER, FIRE AND EMERGENCY
MEDICAL SERVICES DEPARTMENT
On motion. of Mr. Holland, seconded by Ms. Jaeckle, the Board
adopted the following resolution:
WHEREAS, Lieutenant David W. Frayser will retire from the
Fire and EMS Department, Chesterfield County, on June 1, 2019;
and
WHEREAS, Lieutenant Frayser attended Recruit School #26 in
1996 and has faithfully served the county for 23 years in
various assignments as a firefighter at the Bon Air, Buford,
and Midlothian Fire and EMS Stations; and
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WHEREAS, in 1998 Lieutenant Frayser was certified as
Cardiac Technician, and was part of the initial group o
advanced life support providers for Chesterfield Fire and EMS
and
WHEREAS, in 1999 Lieutenant Frayser continued as a
advanced life support provider and earned the certification o
paramedic, which he maintained through the duration of hi
career; and
WHEREAS, Lieutenant Frayser was promoted to the rank o
lieutenant on February 26, 2005, and served as a compan
officer at the Dale, Courthouse, and Rivers Bend Fire and EM
Stations; and
WHEREAS, in 2009 Lieutenant Frayser received a Lifesav
Award and Unit Citation for providing advanced medica
intervention that resulted in the revival of a patient i
cardiac arrest; and
WHEREAS, in 2014 Lieutenant Frayser received a Uni
Lifesave Award for assisting with the care and revival of
patient in cardiac arrest; and
WHEREAS, Lieutenant Frayser has been highly regarded i
his mentoring and development of several acting and promote
officers, through expansion in strategy and tactics
leadership, and accountability.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfielc,
County Board of Supervisors recognizes the contributions of
Lieutenant David W. Frayser, expresses the appreciation of all
citizens for his service to the county, and extends thei3
appreciation for his dedicated service and congratulations upon
his retirement.
Ayes: Haley, Elswick, Jaeckle, Winslow and Holland.
Nays: None.
13.B.1.b. ALLOWING THE ASSIGNMENT OF EXISTING WATER AND
SEWER CAPACITY FROM FOUNDERS BRIDGE UTILITY
COMPANY, INC. TO POWHATAN COUNTY
On motion of Mr. Holland, seconded by Ms. Jaeckle, the Board
adopted the following resolution allowing the assignment of
existing -water and sewer capacity rights from Founders Bridge
Utility Company, Inc. to Powhatan County and authorized the
County Administrator to execute the necessary documents, in a
form acceptable to the County Attorney:
WHEREAS, Founders Bridge Utility Company, Inc. (FBUC), a
Virginia public service corporation, which is owned by Gray
Land and Development Company, LLC (Gray), owns the water and
wastewater system (System) that services the Founders Bridge
Subdivision, Bel Crest Subdivision, Bell Bridge Subdivision,
Winterfield Place Phase'I and II, and the Independence Golf
Course, all of which are located in Powhatan County; and
WHEREAS, FBUC purchases from Chesterfield County 180,000
gpd in water capacity and 135,000 gpd in wastewater capacity,
as set forth in the 2000 "Water and Wastewater Contract"
between Gray, Chesterfield County and Powhatan County,
amended in 2003 and 2004 and assigned in 2005; and
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0
WHEREAS, the System is currently maintained and operated
by Sydnor Hydro, Inc; and
WHEREAS, Powhatan County desires to purchase the System
from FBUC the details of which will be included in a purchase
agreement; and
WHEREAS, Powhatan County and Founders Bridge Utility
Company, Inc. must submit a Petition to the State Corporation
Commission for approval of the sale; and
WHEREAS, Chesterfield County shall continue to supply
180,000 gpd in water capacity and 135,000 gpd in wastewater
capacity, as set forth in the contract between Gray,
Chesterfield, and Powhatan, and
WHEREAS, Chesterfield has no objection to Gray and FBUC
assigning water and wastewater capacity to Powhatan; and
WHEREAS, this Resolution will serve as Chesterfield
County's written approval that Gray and FBUC may assign these
water and wastewater rights; and
WHEREAS, -this Resolution shall serve as approval by the
Chesterfield Board of Supervisors, in order for the
transaction between Powhatan County and Grey to gain State
Corporation Commission approval.
NOW, THEREFORE, BE IT RESOLVED that_ the Chesterfield
County Board of Supervisors hereby resolves to allow FBUC to
assign its water and wastewater capacity to Powhatan County
to facilitate the sale of the System to Powhatan County.
Ayes: Haley, Elswick, Jaeckle, Winslow and Holland.
Nays: None.
13.B.2. SET DATES FOR PUBLIC HEARINGS
13.B.2.a. TO CONSIDER AMENDING CHAPTERS 5, 10, 13, AND 15 OF
THE COUNTY CODE RELATED TO FIRE PROTECTION
On ,motion of Mr. Holland, seconded by Ms. Jaeckle, the Board
set a public hearing date for June 26, 2019, to consider
amending Chapters 5, 10, 13, and 15 of the County Code
related to fire protection.
Ayes: Haley, Elswick, Jaeckle, Winslow and Holland.
Nays: None.
13.B.2.b. TO CONSIDER AMENDING SECTION 19.1-301 OF THE
COUNTY CODE RELATED TO RESIDENTIAL FENCES AND'
WALLS
On motion of Mr. Holland, seconded by Ms. Jaeckle, the Board
set a public hearing date for June 26, 2019, to consider
proposed code amendment relative to residential fences and
walls.
Ayes: Haley, Elswick, Jaeckle, Winslow and Holland.
Nays: None.
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13.B.2.c. TO CONSIDER THE FY2021 AND FY2022 TRANSPORTATION
ALTERNATIVES PROJECTS
On motion of Mr. Holland, seconded by Ms. Jaeckle, the Board
set a public hearing date for June 26, 2019, to consider the
FY2021 and FY2022 Transportation Alternatives Projects.
Ayes: Haley, Elswick, Jaeckle, Winslow and Holland.
Nays: None.
13.B.3. ADOPTION OF REVISED FY2020 COMMUNITY DEVELOPMENT
BLOCK GRANT AND HOME INVESTMENT PARTNERSHIPS GRANT
ANNUAL PLAN, AND APPROPRIATION OF FUNDS
On motion of Mr. Holland, seconded by Ms. Jaeckle, the Board
adopted the FY2020 Community Development Block Grant and HOME
Investment Partnerships Grant Annual Plan with changes and
appropriated $148,989 in grant funds.
Ayes: Haley, Elswick, Jaeckle, Winslow and Holland.
Nays: None.
13.B.A. CONVEYANCE OF AN EASEMENT TO VIRGINIA AND ELECTRIC
POWER COMPANY FOR SERVICE TO THE NEW EMERGENCY
COMMUNICATIONS TOWER AT MATOACA MIDDLE SCHOOL
On motion of Mr: Holland, seconded by Ms. Jaeckle, the Board
authorized the Chairman of the Board of Supervisors and the
County Administrator to execute an agreement with Virginia
Electric and Power Company for a variable width underground
easement for service to the new emergency communications
tower at Matoaca Middle School, 6001 Hickory Road. (It is
noted a copy of the plat is filed with the papers of this
Board.)
Ayes: Haley, Elswick, Jaeckle, Winslow and Holland.
Nays: None.
13.B.5. DESIGNATION OF FY2021 AND FY2022 CHESTERFIELD
REVENUE SHARING PROJECTS
On motion of Mr. Holland, seconded by Ms. Jaeckle, the Board
took the following actions: approved the FY2021 and FY2022
Revenue Sharing Plan; included the $10 million in sources and
uses in the FY2021 and FY2022 Capital Improvement Program;
authorized the County Administrator to request the VDOT to
transfer the following amounts in state revenue sharing funds
to the Old Hundred Road/Otterdale Road Roundabout project:
$550,000 from Hicks Road _(Mt. Gilead Boulevard to Cardiff
Lane) Realignment; $150,000 from Robious Road (James River
Road to county line) Widening; and $50,000 from Old Centralia
Road (Route 10 - Thomas Dale High School) Sidewalk; and
authorized the Director of Budget and Management to transfer
the following in county appropriations (local match) and
anticipated VDOT reimbursements (state match) to the Old
Hundred Road/Otterdale Road Roundabout project: $550,000 from
Hicks Road (Mt. Gilead Boulevard to Cardiff Lane)
Realignment; $150,000 from Robious Road (James River Road to
county line) Widening; and $50,000 from Old Centralia Road
(Route 10 - Thomas Dale High School) Sidewalk.
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And, further, the Board adopted the following resolution
designating the county's FY2021 and FY2022 Revenue Sharing
projects, totaling $10 million:
WHEREAS, Section 33.2-357 of the Code of Virginia
permits the Commonwealth Transportation Board to make an
equivalent matching allocation to any locality 'for
designations by the governing body of up 'to $10,000,000 in
funds received by it during the current fiscal year for use
by the Commonwealth Transportation Board to construct,
maintain, or improve primary and secondary highway systems
within such County;
WHEREAS, the Virginia Department of Transportation has
notified the county that $5 million is the maximum amount of
Chesterfield County funds that can be matched by the state
during FY2021 and FY2022; and
WHEREAS, the Chesterfield County Board of Supervisors
will make available $5 million for the Chesterfield Revenue
Sharing Program with the adoption of the FY2021 and FY2022
Appropriation Resolution and other Board action.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield
County Board of Supervisors appropriates and/or transfers $5
million to be matched by the State for the FY2021 and FY2022
Chesterfield Revenue Sharing Program.
AND, BE IT FURTHER RESOLVED that the FY2021 matched
funds be allocated to the following projects:
$1,150,002 Ecoff Avenue (Ivywood Road to Ken Drive) Minor
Widening $575,001-VDOT and $575,001 -County
$300,000 McRae Road (Forest Hill Avenue - Rockaway
Road) Sidewalk $150,000-VDOT and $150,000 -
County
$4,647,406 Nash Road Extension (Route 10 to Beach Road)
$2,323,703-VDOT and $2,323,703 -County
$3,902,592 Winterpock Road (Route 360 to Royal Birkdale
Parkway) Widening $1,951,296-VDOT and,,
$1,951,296 -County
AND, BE IT FURTHER RESOLVED that the FY2022 matched funds
be allocated to the following projects:
$11568,324 Nash -Road Extension (Route 10 to Beach Road)
$784,162-VDOT and $784,162 -County
$8,431,676 Woolridge Road
Hundred Road)
County
Extension (Route 288 to Old
$4,215,838-VDOT and $4,215,838 -
AND, BE IT FURTHER RESOLVED, , that the County
Administrator or Deputy County Administrator are authorized
to execute all agreements and/or addendums for any approved
projects with the Virginia Department of Transportation.
Ayes: Haley, Elswick, Jaeckle, Winslow and Holland.
Nays: None.
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13.B.6. APPROVAL OF WATER AND SEWER CONTRACT WITH'REFUNDS
FOR JORDAN CROSSING DEVELOPMENT
On motion of Mr. Holland, seconded by Ms. Jaeckle, the Board
approved the water and sewer contract with refunds for Jordan
Crossing, Contract Number 17-0237 and authorized the County
Administrator to execute any necessary documents
Ayes: Haley, Elswick, Jaeckle, Winslow and Holland.
Nays: None.
13.B.7. ACCEPTANCE OF STATE ROADS
On motion of Mr. Holland, seconded by Ms. Jaeckle, the Board
adopted the following resolution:
WHEREAS, the streets described below are shown on a plat
recorded in the Clerk's Office of the Circuit Court of
Chesterfield County; and
WHEREAS, the Resident Engineer for the Virginia
Department of Transportation has advised this Board the
streets meet the requirements established by the Subdivision
Street Requirements of the Virginia Department of
Transportation.
NOW, THEREFORE,'BE IT RESOLVED, that this Board requests
the Virginia Department of Transportation to add the streets
described below. to the secondary system of state highways,
pursuant to Section 33.2-705, Code of Virginia, and the
Department's Subdivision Street Requirements.
AND, BE IT FURTHER RESOLVED, that this Board guarantees
a clear and unrestricted right-of-way, as described, and any
necessary easements for cuts, fills and drainage.
AND, BE IT FURTHER RESOLVED, that a certified copy of
this resolution be forwarded to the Resident Engineer for the
Virginia Department of Transportation.
Project/Subdivision: Carden Park at Magnolia Green
Type Change to the Secondary System miles of State Highways:
AAAI i -i nn
Reason for Change: New Subdivision Street
Pursuant to Code of Virginia Statute: §33.2-705
Street Name and/or Route Number
i Awesome Drive, State Route Number 8076
From: Carden Park Drive, (Route 8077)
To: 0.01 miles northeast of Carden Park Drive, (Route
8077), a distance of: .0.01 miles.
Recordation Reference: Plat Book 238, Page 85
Right of Way width (feet) = 65
• Carden Park Drive, State Route Number 8077
From: Awesome Drive, (Route 8076)
To: Creekshire Drive, (Route 8038), a distance of: 0.28
miles.
Recordation Reference: Plat Book 238, Page 85
Right of Way width (feet) = 50
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05/22/19
• Awesome Drive, State Route Number 8076
From: Magnolia Green Parkway, (Route 7692)
To: Carden Park Drive, (Route 8077), a distance of: 0.05
miles.
Recordation Reference: Plat Book 238, Page 85
Right of Way width (feet) = 65
And, further, the Board adopted the following resolution:
WHEREAS, the streets described below are shown on a plat
recorded in the Clerk's Office of the Circuit Court of
Chesterfield County; and
WHEREAS, the Resident Engineer for the Virginia
Department of Transportation has advised this Board the
streets _meet the requirements established by the Subdivision
Street Requirements of the Virginia Department of
Transportation.
NOW, THEREFORE, BE IT RESOLVED, that this Board requests
the Virginia Department of Transportation to add the streets
described below to the secondary system of state highways,
pursuant to Section 33.2-705, Code of Virginia, and the
Department's Subdivision Street Requirements.
AND, BE IT FURTHER RESOLVED, that this Board guarantees
a clear and unrestricted right-of-way, as described, and any
necessary easements for cuts, fills and drainage.
AND, BE IT FURTHER RESOLVED, that a certified copy of
this resolution be forwarded to the Resident Engineer for the
Virginia Department of Transportation.
Project/Subdivision: Palmilla at Magnolia Green Section 1
Remainder of
Type Change to the Secondary System miles"of State Highways:
a A A 4 +.4 nn
Reason for Change: New Subdivision Street
Pursuant to Code of Virginia Statute: §33.2-705
Street Name and/or Route Number
• Silver Farm Drive, State Route Number 8047
From: Silverthread Drive, (Route 8072)
To: Silver Farm Place, (Route 8074), a distance of: '0.11
miles.
Recordation Reference: Plat Book 243, Page 7
Right of Way width (feet) = 50
• Signature Trail, State Route Number 8046
From: Silverthread Drive, (Route 8072)
To: 0.01 miles south of Stafford Park Drive, (Route 7964), a
distance of: 0.14 miles.
Recordation Reference: Plat Book 243,. Page 7
Right of Way width (feet) = 50
• Silverthread Drive, State Route Number 8072
From: Creekshire Drive, (Route 8038)
To: Signature Trail, (Route 8046), a distance of: 0.12
miles.
Recordation Reference: Plat Book 243, Page 7
Right of Way width (feet) = 50
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a
• Silver Farm Place, State Route Number 8074
From: Silver Farm Drive, (Route 8047)
To: The cul-de-sac, a distance of: 0.03 miles.
Recordation Reference: Plat Book 243, Page 7
Right of Way width (feet) = 50
• Silver Farm Drive, State Route Number 8047
From: Silver Farm Court, (Route 8075)
To: 0.02 miles south of Stafford Park Drive, (Route 7964), a
distance of: 0.03 miles.
Recordation Reference: Plat Book 243, Page 7
Right of Way width (feet) = 50
• Silverthread Terrace, State Route Number 8073
From: Silverthread Drive, (Route 8072)
To: The cul-de-sac, a distance of: 0.03 miles.
Recordation Reference: Plat Book 243, Page 7
Right of Way width (feet) = 50
.,• Silverthread Drive, State Route Number 8072
From: Silver Farm Drive, (Route 8047)
To: Silverthread Terrace, (Route 8073), a distance of: 0.11
miles.
Recordation Reference: Plat Book 243, Page 7
Right of Way width (feet) = 50
• Silverthread Drive, State Route Number 8072
From: Signature Trail, (Route 8046)
To: Silver Farm Drive, (Route 8047), a distance of: 0.08
miles. -
Recordation Reference: Plat Book 243, Page 7
Right of Way width (feet) = 50
• .Silverthread Terrace, State Route Number 8073
From: Silverthread Drive, (Route 8072)
To: The cul-de-sac, a distance of: 0.03 miles.
Recordation Reference: Plat Book 243, Page 7
Right of Way width (feet) = 50 -
• Silver Farm Court, State Route Number 8075
From: Silver Farm Drive, (Route 8047)
To: The cul-de-sac, a distance of: 0.06 miles.
Recordation Reference: Plat Book 243, Page 7
Right of Way width (feet) = 50
• Silver Farm Drive, State Route Number 8047
From: Silver Farm Place, (Route 8074)
To: Silver Farm Court, (Route_8075), a distance of: 0.08
miles.
Recordation Reference: Plat Book 243, Page 7
Right of Way width (feet) = 50
Ayes: Haley, Elswick, Jaeckle, Winslow and Holland.
Nays: None.
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13.B.8. DESIGNATION OF RIGHT OF WAY ALONG ECOFF AVENUE FOR
THE DEVELOPMENT OF IRON MILL, SECTION 3
On motion of Mr. Holland, seconded by Ms. Jaeckle, the Board
designated right of way along Ecoff Avenue for the
development of Iron Mill, Section 3 and authorized the County
Administrator to execute the designation. (It is noted a copy
of the plat is filed with the papers of this Board.)
Ayes: Haley, Elswick, Jaeckle, Winslow and Holland.
Nays: None.
13.B.9. DESIGNATION -OF RIGHT OF WAY AND A SIGHT DISTANCE
EASEMENT FOR VDOT MAINTENANCE ALONG REAMS ROAD FOR
REAMS ROAD ELEMENTARY SCHOOL
On motion of Mr. Holland, seconded by -Ms. Jaeckle, the Board
designated right-of-way and a sight distance easement for
VDOT maintenance along Reams Road for Reams Road Elementary
School and authorized the County Administrator to execute the
designation. (It is noted a copy of the plat is filed with
the papers of this Board.)
Ayes: Haley, Elswick, Jaeckle, Winslow and Holland.
Nays: None.
13.B.10. APPROVALS RELATING TO A FINANCING PLAN THROUGH THE
ECONOMIC DEVELOPMENT AUTHORITY FOR THE TOMAHAWK
CREEK TRUNK SEWER
On motion of Mr. Holland, seconded by Ms. Jaeckle, the Board
approved the agreement, support agreement, and granted
authorization for the plan of financing for the acquisition
and construction of the Tomahawk Creek Trunk Sewer Line.
And, .further, the Board adopted the following resolution:
WHEREAS, the Board of Supervisors (the "Board") of the
County of Chesterfield, Virginia (the "County"), has
determined to undertake the design, acquisition, construction
and equipping of certain sewer line improvements in the
County (the "Improvements");
WHEREAS, in consultation with the County and pursuant to
a ,resolution adopted on May 16, 2019, the Economic
Development Authority of the County of Chesterfield (the
"Authority") has determined to issue and sell its Tax -Exempt
Revenue Bond, Series 2019 (Watkins Sewer Project) (the
"Bond"), and apply the proceeds thereof to pay the costs of
the design, acquisition, construction and equipping of the
Improvements;
WHEREAS, the Authority and the County have requested
Davenport & Company LLC, as the County's financial advisor
(the "Financial Advisor"), to solicit proposals from banking
and other financial institutions to make a loan to the
Authority, as evidenced by the Bond, and nine proposals were
received;
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05/22/19
WHEREAS, the Authority and the County administration
have determined that the Bond shall be secured by and payable
from appropriations made by the County (the "Support
Agreement Revenues") pursuant to a Support Agreement (the
"Support Agreement") between the County and the Authority and
shall be further secured by an assignment of the Authority's
rights, title and interests in the Support Agreement; and
WHEREAS, there has been submitted to this meeting a
draft of the Support Agreement;
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF
SUPERVISORS OF THE COUNTY OF CHESTERFIELD,"VIRGINIA:
1. The following plan of financing of the design,
acquisition, construction and equipping of the Improvements
is hereby approved. The Authority shall issue the Bond to
finance the design, acquisition, construction and equipping
the Improvements. The Bond shall (a) be issued in a
principal amount not to exceed $15,000,000, (b) mature in
installments ending no later than December 31, 2034, (c) have
a fixed interest rate not to exceed 3.00o per year (exclusive
of any interest penalties or rate reset and subject to
adjustment as provided in the Loan Agreement), and (d) be
sold to the Bank (as hereinafter defined) at a price not less
than 1000 of the principal amount thereof. The Authority
shall issue and deliver the Bond to the Bank and agree to
repay the loan evidenced thereby pursuant to the terms of a
bond purchase and loan agreement (the "Loan Agreement"). The
County shall undertake, subject to appropriation by the
Board, to provide for the payment of any amounts due under
the Bond, pursuant to the terms of the Support Agreement.
The obligation of the Authority to make payments under the
Bond and the Loan Agreement shall be limited to the Support
Agreement Revenues, which shall be assigned to the Bank
pursuant to the Loan Agreement and the Support Agreement.
The Bond shall be further secured by an assignment to the
Bank of the Authority's rights, title and interests in the
Support Agreement pursuant to -the Loan Agreement and the
Support Agreement. This plan of financing shall contain such
additional requirements and provisions as the County
Administrator may approve and determine, in collaboration
with the Chairman or Vice -Chairman of the Authority, to be in
the best interests of the County and the Authority.
2. Subject to the pricing parameters of the Bond
described above, the Board of Supervisors hereby authorizes
the County Administrator, in consultation with the Financial
Advisor and the Chairman or Vice -Chairman of the Authority,
to review the proposals received, to negotiate terms with the
proposers and to select the proposal that the County
Administrator determines to be in the best interests of the
County and the Authority. The banking or other financial
institution submitting such winning proposal shall be awarded
the sale of the Bond and shall be referred to herein as the
"Bank."
3. In consideration of the Authority's undertakings
with respect to the Bond, the County Administrator is hereby
authorized and directed to execute and deliver the Support
Agreement. The Support Agreement shall be in substantially
the form presented to this meeting, which is hereby approved,
with such completions, omissions, insertions or changes not
inconsistent with this Resolution as may be approved by the
County 'Administrator, whose approval shall be evidenced
conclusively by the execution and delivery thereof.
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05/22/19
4. As provided by the Support Agreement, the Board of
Supervisors hereby undertakes a non-binding commitment to
appropriate to the Authority such amounts as are necessary to
pay the- debt service due on the Bond as well as other
payments due under the Loan Agreement, to the fullest degree
and in such manner as is consistent with the Constitution and
laws of the Commonwealth of Virginia. The Board of
Supervisors, while recognizing that it is not empowered to
make any binding commitment to make such appropriations in
future fiscal years, hereby states its intent to make such
appropriations in future fiscal years, and hereby recommends
that future Boards of Supervisors do likewise during the term
of the Support Agreement.
5. All other actions of officers of the County in
conformity with the purposes and intent of this Resolution
and in furtherance of the plan of financing are hereby
ratified, approved and confirmed. The officers of the County
-are hereby authorized and directed to execute and deliver all
certificates and instruments and to take all such further
action as may be considered necessary or desirable in
connection with the completion of the plan of financing.
6. All resolutions or parts of resolutions in conflict
herewith are repealed.
7. This Resolution shall take effect immediately.
Ayes: Haley, Elswick, Jaeckle, Winslow and.Holland.
Nays: None.
14. FIFTEEN -MINUTE CITIZEN COMMENT PERIOD ON UNSCHEDULED
MATTERS
Mr. Murtaza Khan addressed the Board relative to extending
the public hearing process and the opportunity to implement
cost-free reforms.
15. DEFERRED ITEMS
There were no Deferred Items at this time.
16. REQUESTS FOR MANUFACTURED HOME PERMITS AND REZONING
PLACED ON THE CONSENT AGENDA TO BE HEARD IN THE
FOLLOWING ORDER: - WITHDRAWALS/DEFERRALS - CASES WHERE
THE APPLICANT ACCEPTS THE RECOMMENDATION AND THERE IS NO
OPPOSITION - CASES WHERE THE'APPLICANT DOES NOT ACCEPT
THE RECOMMENDATION AND/OR THERE IS PUBLIC OPPOSITION
WILL BE HEARD AT SECTION 18
19SN0581
In Matoaca Magisterial District, Chesterfield DD, Inc.
(project- commonly, known as Madison Crossing) requests
amendment of zoning approval (Case 13SN0110) relative to cash
proffers, road improvements and utilities contribution and
amendment of zoning district map in a Residential Multifamily
(R -MF) District on 85.9 acres fronting 460 feet on the south
line of Hull Street Road, across from Cosby Road. Density
will be controlled by zoning conditions or Ordinance
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05/22/19
Standards. The Comprehensive Plan suggests the property, is
appropriate for Medium -High Density Residential, (minimum 4.0
to 8.0 dwellings per acre), Suburban Residential I (maximum
2.0 dwellings per acre) and Neighborhood Business uses. Tax
IDs 717-669-2537; 717-670-1030, 1751, 2877, 5998, and 8050.
Mr. Andy Gillies stated Mr. Elswick is requesting a 30 -,day
deferral of Case 19SN0581 until the June 26, 2019 regularly
scheduled meeting. He noted a letter from applicant
supporting the deferral.
l
Ms. Haley called for public,comment.
There being no .one to speak to the deferral, the public
hearing was closed.
On motion of Mr. Elswick, seconded by Mr. Winslow, the.Board
deferred Case 19SN0581 until June 26, 2019.
Ayes: Haley, Elswick, Jaeckle, Winslow and Holland.
Nays: None.
19SN0122
In Bermuda Magisterial District, Michael Dunaway requests
renewal -of manufactured home permit (Case 12SN0222) to permit
a temporary manufactured home. and amendment of zoning
district map in a Residential (R-7) District on 0.1 acre
known as 10220�Brightwood Avenue. Density is approximately 10
units per acre. The Comprehensive Plan suggests the property
is appropriate for Suburban Residential II use (2.0 to 4.0
dwellings per acre). Tax ID 794-665-1238
Mr. Andy Gillies presented a summary of Case' 19SN0122 and
stated staff recommended approval, subject to the conditions.
Mr. Michael Dunaway accepted the conditions.
Ms. Haley called for public comment.
There being no one to speak to the issue, the public hearing
was closed.
On motion of Ms.' Jaeckle, seconded by Mr. Winslow, the Board
approved Case 19SN0122, subject to the following conditions:
1. The applicant shall be the occupant of the
manufactured home. (P)
2. No permanent -type living space may be added to the
manufactured home. The manufactured home shall be
skirted but shall not be placed on a permanent
foundation. (P)
Ayes.: Haley, Elswick, Jaeckle, Winslow and Holland.
Nays: None.
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05/22/19
E
In Clover Hill Magisterial District, Lauren Elizabeth
Zicarelli and Brian Joseph Bickerstaff request conditional
use to permit the parking and storage of recreational
equipment (boat and utility trailer) outside the fear yard
and amendment of zoning district map in a Residential (R-9)
District on 2.4 acres known as 8107 Kempwood Drive. Density
will be controlled by zoning conditions or ordinance
standards. The Comprehensive Plan suggests the property is
appropriate for Suburban Residential II use (2.0 to 4.0
dwelling units per acre). Tax ID 760-687-7048.
Mr. Andy Gillies presented a summary of Case 19SN0569 and
stated staff recommended approval, subject to the conditions.
Mr. Brian Bickerstaff accepted the conditions.
Ms. -Haley called for public comment.
There being no one to speak to the issue, the public hearing
was closed.
On motion of Mr. Winslow, seconded by Mr. Holland, the Board
approved Case 19SN0569, subject to the following conditions:
1. Non -Transferable Ownership. This Conditional Use
approval shall be -granted exclusively to Brian
Joseph Bickerstaff and Laura Elizabeth Zicarelli,
and shall not be transferable nor run with the
land. (P)
2. Use. Limited to parking of one recreation vehicle
(boat) no greater than twenty-one feet in length.
(P)
3. Location of Recreational Vehicle. The recreational
vehicle shall be parked within the carport in the
side yard, as shown on Exhibit A (Attachment 2).
(P)
4. Additional Equipment. Within sixty (60) days of
approval of this request, the additional
recreational equipment (utility trailer) shall be
removed or relocated in compliance with Zoning
Ordinance requirements. (P)
Ayes: Haley, Elswick, Jaeckle, Winslow and Holland.
Nays: None.
19SN0592
In Matoaca Magisterial District, Chris Farag (project
commonly known as Great American Ranch) requests amendment of
zoning approval (Case 09SN0216) to transfer operations rights
for a nightclub use and amendment of -zoning district map in a
Neighborhood Business (C-2) District on 1.9 acres known as
13979 Raised Antler Circle. Density will be controlled by
zoning conditions or ordinance standards. The Comprehensive
Plan suggests the property is appropriate for Neighborhood
Business use. Tax ID 725-671-5911
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05/22/19
Mr. Andy Gillies presented a summary of Case 19SNO592 and
stated both the Planning Commission and staff recommended
approval, subject to the conditions.
Mr. Andy ,Condlin, representing the applicant, accepted the
conditions.
Ms. Haley called for public comment.
There being no one to speak to the issue, the public hearing
was closed.
Mr. Elswick recommended not requiring an .amendment to zoning
to, transfer operations rights for nightclub use when
rewriting the ordinance.
Ms. Jaeckle reiterated Mr. Elswick's request and recommended
redefining the meaning of the. word nightclub.
Mr. Elswick then made a motion, seconded by Mr. Winslow, for
the Board to approve Case 19SN05292, subject to the following
conditions:
1. Nightclub use shall be permitted. (P)
2. This use shall be granted to and " for CMF
Hospitality, LLC or any entity of which Chris Farag
is a majority owner and shall not be transferrable
or run with the land. (P)
(Notes:
a. Condition 2 replaces Condition 2 of Case 09SNO216
b. These conditions are in addition to the Textual
Statement of Case 85SNO035 relative to Conditions for
Parcel A for the subject property only.)
Ayes: Haley, Elswick, Jaeckle, Winslow and Holland.
Nays: None.
19SNO595
In Bermuda Magisterial District, Aaron E. and Felicity P.
Morris request conditional use to permit a family day care
home and amendment of zoning district map in a Residential
.(R-9) District on 0.2 acre known as 4500 Stoney Creek Lane.
Density will be controlled by zoning conditions or ordinance
standards. The Comprehensive Plan suggests the property is
appropriate for Suburban Residential II use (maximum of 2.0
to 4.0 dwelling per acre). Tax ID 789-643-4782.
Mr. Andy Gillies presented a. summary of Case 19SNO595 and
stated both the Planning Commission- and staff recommended
approval, subject to the conditions.
Mr. and Mrs. Aaron -Morris accepted the conditions.
Ms. Haley -called for public comment.
There being no one to speak to the issue, the public hearing
was closed.
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05/22/19
Ms.)Jaeckle made a motion, seconded by Mr. Holland, for the
Board to approve Case 19SN0595.
Mr. Holland clarified Condition V.
Ms. Haley called for a vote on Ms. Jaeckle's motion, seconded
by Mr. Holland, for the Board to approve Case 19SN0595,
subject to the following conditions:
1. Non -Transferable Ownership: This conditional use
approval shall be granted to and for. Aaron Morris
and Felicity Morris, exclusively, and shall not be
transferable nor run with the land. (P)
2. Expansion of Use: There shall be no exterior
additions ,or alterations to the existing -structure
to.accommodate this use. (P)
3. Signage: There shall be no signs permitted to
identify this use. (P)
4. Number of Children: This conditional use approval
shall be limited to providing care, protection and
guidance to a maximum of twelve (12) children,
other than the applicants' own children or any
children that live in the home, at any one time.
(P)
5. Hours of Operation: The family day care home shall
be permitted to operate between the hours of 7:00
a.m. and 6:00 p.m. daily. (P)
G. Time Limitation: This conditional use approval
shall be granted for a period not to exceed five
(5) years from the date of approval. (P)
7. Employees: No more than two employees (one part-
time and one -full time) permitted to work on the
premises. (P)
Ayes: Haley, Elswick, Jaeckle, Winslow and Holland.
Nays: None.
19SN0596
In Matoaca Magisterial District, Harper's Mill Development
Corp. (project commonly known as Harper's Mill Northwest)
requests amendment of zoning approval (Case 02SN0209)
relative to cash proffers and amendment of zoning district
map in a Residential '(R-12) district on 0.3 acre fronting 110
feet on the west line of Highmarker Court, 65 feet north of
Harpers Mill Parkway. Density will be, controlled by zoning
conditions or ordinance standards. The Comprehensive Plan
suggests the property is appropriate for Suburban Residential
I (maximum of 2.0 dwellings per acre). Tax ID 711-663-3352.
Mr. Andy Gillies presented a summary of Case 19SN0596 and
stated Planning and Transportation staff recommended approval
and acceptance of the proffered conditions.
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05/22/19
Mr. Mark Sowers, representing the applicant, accepted the
recommendation and stated he believes the conditions
proffered are reasonable under state law.
Ms. Haley called for public comment.
There being no ,one to speak to the issue, the public hearing
was closed.
On motion of Mr. Elswick, seconded by Ms. Jaeckle, the Board
approved Case 19SN0596 and accepted the following proffered
conditions:
The property owner, and applicant -in this rezoning case,
pursuant to Section 15.2-2298 of the Code of Virginia (1950
as amended) and the -Zoning Ordinance of Chesterfield County,
for themselves and their successors'or assigns, proffer that
the property under consideration (the "Property") will be
developed according to the following proffers if, and only
if, the rezoning request submitted herewith is granted with
only those conditions agreed to by the owner and applicant.
In the event this request is denied or approved with
conditions not agreed to by the owner and applicant, the
proffers shall immediately be null and void and of no further
+force or effect.
Proffered Conditions:
1. Architectural/Design Elements: These Architectural/
Design Elements shall apply.' -All design elements below
are considered minimum standards.
i.Driveways:
All portions of driveways and parking areas shall be
brushed concrete, stamped concrete, exposed aggregate
concrete, asphalt or decorative pavers.
ii. Front Walks:
A minimum of a three (3) foot wide concrete frontwalk
shall be provided to each dwelling unit or building of
multiple units, to connect to drives, sidewalks or
streets.
iii. Landscaping and Yards:
Front foundation .planting, beds shall be required, along
the entire front facade of all units., and shall extend
along all sides facing a street. Foundation Planting
Beds shall be a minimum of 4' wide from the unit
foundation. Planting beds ,shall be defined with a
trenched edge or suitable landscape edging material.
Planting beds shall include medium shrubs, spaced a
maximum of four (4) feet apart. Unit corners shall be
visually softened with vertical accent shrubs (4'-51) or
small evergreen trees (6'-81) at the time of planting.
An alternative to one corner landscaping treatment shall
be one small deciduous tree planted in the front yard of
the dwelling or building.
iv. Sod:
All front, side and corner side yard lawns shall be
sodded and irrigated.
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05/22/19
v. HVAC Equipment:
HVAC equipment shall be placed at the rear of the
dwelling or shall be screened with a framed lattice or
other approved screening enclosure or landscaping if
located on the side of the dwelling. No HVAC equipment
shall be allowed in the front yard.
vi. Architecture and Materials:
Exterior Facades: Acceptable siding materials include
brick, stone, masonry, stucco,.. synthetic stucco
(E.I.F.S), horizontal lap siding, vertical, siding,
shingles, board and batten siding, and shake siding.
Siding may be permitted to be manufactured from natural
wood, cement fiber board, or may be premium quality
vinyl siding, or other material of comparable quality as
approved by the Planning Department. Plywood and metal
siding shall not be permitted. Plywood, metal, PVC,
Fypon, vinyl, or other similar materials may be used for
trim and accent.features only.
Additional siding requirements:
a. Premium quality vinyl siding is defined as
siding with a minimum wall thickness of 0.044
inches.
b. Synthetic Stucco (E.I.F.S.) siding shall be
finished in smooth, sand or level texture.
Rough textures are not permitted.
vii. Eaves:
All gables located on front and side
flying rafters. Overhangs shall be
Exceptions to this requirement can
Director of Planning on a case by
architecture of the house does not
flying rafters.
facades shall have
a minimum of 12".
be granted by the
case basis if the
warrant the use of
viii. Garage Doors:
Front loaded and corner side loaded garages, shall use
an upgraded garage door. An upgraded garage door is any
door with a minimum of 2 enhanced features. Enhanced
features shall include; windows, raised panels,
decorative panels, arches, hinge straps or other
architectural features on the exterior that enhance the
entry (i.e. decorative lintels, shed roof overhangs,
arches, columns, keystones, eyebrows etc.). Flat panel
garage doors are prohibited.
ix. Columns:
Columns on the front or corner sides of the dwelling,
including tapered columns, shall be a minimum of 10"
diameter. No smaller than 10" diameter columns shall be
allowed unless the architectural style specifically
needs a smaller size for proper balancing as determined
by the Director of Planning.
x. Foundations:.
The exposed portion of any foundation shall be of brick,
synthetic stone, natural stone or combinations thereof.
Synthetic or natural stucco foundations may be permitted
for facades constructed of entirely stucco. Siding step
down foundations shall be permitted on the side and rear
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05/22/19
elevations provided that a minimum eighteen,, (18) inches
of exposed brick or stone shall be required. A maximum
of two (2) steps shall be permitted on any elevation.
xi. Roof Material:
Roofing material shall be a material consisting of, but
not limited 'to, architectural dimensional shingles,
metal, or rubber membrane, and having a minimum 30 -year
warranty.
xii. Porches, Stoops and Decks:
Front Porches: All front entry stoops and front porches
shall be constructed with continuous masonry foundation
wall or on minimum 12"x12" masonry piers. Extended front
porches shall be a minimum of five (5)' deep. Space
between piers under porches shall be enclosed with
framed lattice panels. Handrails and railings shall be
finished painted wood or metal railing with vertical
pickets or swan balusters. Pickets shall be supported on
top and bottom rails that span between columns. There
shall be no unpainted vertical surfaces on decks,
porches and stoops on the front or sides of the house.
xiii. Architectural styles:
Single family detached dwellings with the same
elevations may not be located adjacent to; directly
across from, or diagonally across from each other on the
same street. In either case, this requirement does not
apply to dwellings on different streets backing up to
each other.
xiv. Chimneys:
Chimneys: Chimney chases shall be constructed of brick
or stone. Sided chimneys shall be permitted if it does
not face a street. The foundation of any chimney shall
match the house foundation. For gas fireplaces, metal
flues may be used on the roof.
Direct Vent Fireplaces: Direct vent gas fireplace boxes,
which extend beyond the exterior plane of the dwelling,
are not permitted on front facades or side facades
facing a street. The exterior material and finish used
will match the surrounding facade. (P)
Ayes: Haley, Elswick, Jaeckle, Winslow and Holland.
Nays: None.
199N0598
In Matoaca Magisterial District, Dan E. Griles requests
conditional use to permit a two-family dwelling and amendment
of zoning district map in an Agricultural (A) District on 7.1
acres known as 14311 River Road. Density will be controlled
by zoning conditions or ordinance standards. The
Comprehensive Plan suggests the property is, appropriate for
Rural Residential Agricultural. Tax ID 721-643-5334.
Mr. Andy Gillies presented a summary of Case 19SNO598 and
stated both the 'Planning Commission and staff recommended
approval, subject to the conditions.
Mr. Dan Griles accepted the conditions.
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05/22/19
Ms. Haley called for public comment.
There being no one to speak to the issue, the public hearing -
was closed.
Mr. Elswick commended the efforts of Mr. Griles for caring
for an aging relative.
Mr. Elswick then made a motion, seconded by Ms. Jaeckle, for
the Board to approve Case 19SN0598.
In response to Mr. Winslow's question, Mr. Griles explained
plans to convert an addition to the existing single-family
home to be used as a second dwelling to accommodate a family
member.
Ms. Haley called for a vote on Mr. Elswick's motion, seconded
by Ms. Jaeckle, for the. Board to approve Case 19SN0598,
subject to the following conditions:
1. Occupancy of the second dwelling unit shall be limited
to: the occupants of the principal dwelling unit,
individuals related to them by blood, marriage, adoption
or guardianship, foster children, guests and any
domestic servants. (P)
2. For the purpose of providing record notice, within
thirty (30) days of approval of this request, a deed
restriction shall be recorded setting forth the
limitation in Condition 1. The deed book and page number
of such restriction and a copy of the restriction as
recorded shall be submitted to the Planning Department.
(P)
Ayes: Haley, Elswick, Jaeckle, Winslow and Holland.
Nays: None.
1 qquno;n7
In Clover Hill Magisterial District, Moorefield Commons LC
requests amendment of zoning approval (Case 81SN0072) to
allow a storage building and amendment of zoning district map
in a Light Industrial (I-1) District on 6.8 acres known as
9701 Farrar Court. Density will be controlled by. zoning
conditions or ordinance standards. The Comprehensive Plan
suggests the property is appropriate for Corporate
Office/Research/Light Industrial use. Tax ID 749-706-7926.
Mr. Andy Gillies presented a summary of Case 19SN0607 and
stated both the Planning Commission and staff recommended
approval and acceptance of the proffered conditions. He noted
there were amendments submitted after advertisement of the
case and the Board would need to unanimously suspend its
rules to consider the case.
In response to Ms. Jaeckle's question, Mr. Gillies stated
changes were submitted before the Planning Commission meeting
began regarding the new door configuration.
Mr. Andy Condlin, representing the applicant, accepted the
recommendation and stated he believes the conditions
proffered are reasonable under state law. He explained the
additional elevations to modify the orientation of the
loading bays/doors.
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05/22/19
In response to Mr. Elswick's question, Mr. Condlin stated a
significant portion of the building will be state-owned. .
Ms. Haley called for public comment.
There being no one to speak to the issue, the public hearing
was closed.
Mr. Holland made a motion, seconded by Mr. Winslow, for the
Board to suspend its rules to allow for consideration of the
amended proffered condition.
Ayes: Haley, Elswick, Jaeckle, Winslow and Holland.
Nays: None.
On motion of Mr. Winslow, seconded by Mr. Holland, the Board
approved Case 19SN0607 and accepted the following proffered
conditions:
The Owner -Applicant in this rezoning Case with a Zoning Case
Number 19SN0607, pursuant to Section 15.2-2298 of the Code of
Virginia (1950 as amended) and the Zoning Ordinance of
Chesterfield County, Virginia, for itself and its successor
or assigns, proffers the following amendment to Case 815072;
however, in the event the request is denied or approved with
conditions not agreed to by the Owner -Applicant, these
proffers shall be immediately null and void and of no further
force or effect:
Proffered Condition 19 of Case 815072, shall be deleted and
replaced with the following proffered condition to add a
storage building as outlined in Section B.below. All other
conditions of Case 815072 shall remain in force and effect.
Office & Storage Uses.
A. The five (5) lots indicated for office use on the
Master Plan, adjacent to Shenandoah Subdivision,
shall be used exclusively as offices. These
structures shall not exceed a height of two (2)
stories, excepting an English basement. The office
structures shall have an architectural style which
shall blend with that of the surrounding single
family residences. At the time of schematic plan
review, colored renderings shall be submitted to
the Planning Commission for approval. This
condition may be modified at the time of schematic
plan review.
B. A storage building may also be constructed on the
parcel identified as Tax ID 749-706-7926 (the
"Property"), subject to the following conditions:
1. Such storage building shall not exceed 5,000
square feet.
2. Such storage building must be accessory to and
the use of such a building shall be permitted
only by and incidental to an office tenant for
the storage of vehicles, equipment or other
materials. There shall be no outside storage
or display of any materials or vehicles (not
including parking of passenger vehicles) as
permitted on the Property.
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05/22/19
3. Such storage building shall be located on the
Property as generally shown on the concept
plan dated May 6, 2019, prepared by
Baskervill, entitled "VIRGINIA DEPARTMENT OF
EMERGENCY MANAGEMENT" and attached hereto as
Exhibit A.
4. The architectural treatment of and exterior
materials for the storage building shall be
generally in conformance to the architectural
standards of the elevations as shown on
Exhibit B, attached, entitled "VIRGINIA
DEPARTMENT OF EMERGENCY MANAGEMENT, SCHEMATIC
ELEVATION", as prepared by Baskervill, dated
May 6, 2019, and attached hereto as Exhibit B.
5. Fencing securing permitted parking around the
storage building shall be an aluminum, dark
colored, picket fence. Other fencing
comparable in appearance and quality as may be
approved by the Planning Department at the
time of plans review.
6. Parking lot lighting shall not exceed fifteen
(15) feet in height above grade level. Parking
lot lighting shall be produced from a
concealed source of light using a light -
emitting diode (LED) source, or such other
source as may be approved by the Planning
Department. All such parking lot -lighting
shall be provided in accordance with ordinance
requirements and shall be directed away from
any adjoining residentially zoned property.
7. Applicant shall notify in writing the owner(s)
of any residentially zoned property adjoining
the Property by using the address located in
the County real estate tax records available
to the public, which notice shall be given
within five (5) days of the initial submission
of any site plan application made for the
development of the storage building.
8. The seventy-five (75) foot buffer along the
residentially zoned properties adjoining the
southern and western boundaries of the
Property shall be supplemented• with
landscaping necessary to minimize visibility
of the storage building from such properties
as approved by the Planning Department at the
time of site plan review. (P)
Ayes: Haley, Elswick, Jaeckle, Winslow and Holland.
Nays: None.
19SN0587
In Matoaca Magisterial District, Thomas Gordon requests
conditional use to permit a business (special events)
incidental to a dwelling and amendment of zoning district map
in an Agricultural (A) District on 193.4 acres known as 11825
and 11835 Ivey Mill Road. Density will be controlled by
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zoning conditions or ordinance standards.. The Comprehensive
Plan suggests the property is appropriate for, Residential
Agricultural use. Tax IDs 745-628-5637 and 745-629-6042.
Ms. Darla Orr presented a summary of Case 19SN0587 and stated
both the Planning Commission and staff approved the
recommendation, subject to the conditions; however,
Transportation recommended denial because River Road is
narrow with minimal to no shoulders with several substandard
horizontal and vertical curves, potentially posing public
health, safety, and welfare hazards for patrons and
neighbors; and likely no conditions or improvements offered
by the applicant would mitigate safety concerns related to
increased traffic on area roadways.
Mr. Thomas Gordon accepted the conditions.
Ms. Haley called for public comment.
There being no one to speak to the issue, the public hearing
was closed.
Mr. Elswick noted he lives in the vicinity of the property
and has not seen any issues with traffic and stressed the
importance of maintaining land for similar uses.
Mr. Elswick then made a motion, seconded by Ms. Jaeckle, for
the Board to approve Case 19SN0587.
Discussion ensued relative to Mr.. Elswick's comments
regarding to land use.
In response to Mr. Holland's question, Mr. Gordon stated a
security officer for each 100 persons in attendance shall be
provided at all special events to direct traffic into and out
of the property and to monitor the lawful conduct of guests
attending the event.
Ms. Haley called for a vote on Mr. Elswick's motion, seconded
by Ms. Jaeckle, for the Board to approve Case 19SN0587,
subject to the following conditions:
1. Non -Transferable Ownership. This Conditional Use
shall be granted to Thomas Gordon, Dana Gordon, and
their heirs Berkley Mudrick and Brittany Trible
exclusively, and shall not be transferable nor run
with the land. (P)
2. Use Limitation. This Conditional Use approval shall
be for the operation of a business
(weddings/receptions, movie sets/photo shoots,
reunions, church gatherings, corporate functions,
seasonal festivals and picnics) with assembly,
incidental to a dwelling. Activities to include
parking shall be limited to the areas depicted on
the Figure (site layout) on page 5. (P)
3. .-Time Limitation. This Conditional Use approval
shall be granted for a period not to exceed two (2)
years from the date of approval. (P)
4. Maximum Number of Events. The number of events
shall not exceed twelve (12) in one (1) calendar
year. (P)
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05/22/19
5. Hours of Operation and Group Assembly. Operation of
the use shall be limited to the following:
a. Events consisting of a, maximum of 40 clients
and their guests, to include
employees/vendors, at any one time, shall take
place Monday - Thursday, from 8:00 a.m. - 5:00
p.m., and on Fridays from 8:00 a.m. to 10:00
p.m.
b. Events consisting of a maximum of 250 clients
and their guests, to include
employees/vendors, at any one time, shall take
place Saturday from 10:00 a.m. - 11:00 p.m.,
(with cleanup/lights out/all clients and their
guests, to include employees/vendors, off
premises by 12:00 a.m.), and Sundays from
10:00 a.m. - 8:00 p.m. Sunday events shall be
limited to six (6) per calendar year. (P)
6. Expansion of Use. No new buildings/structures
.(excluding temporary tents) shall be permitted to
accommodate this use, unless as otherwise required
by code to accommodate handicapped accessibility.
(P)
7. Security. A minimum of one (1) security officer for
each 100 persons in attendance shall be provided at
all special events to direct traffic into and out
of the property and to monitor the lawful conduct
of guests attending the event. (P)
8. Public Address. Use of an outside public address
system shall be limited to live and/or amplified
music. All speakers/amplifiers. shall be faced
towards the southern property boundaries. Noise
generated by this system shall not exceed 55 dBa as
measured at the parcel boundaries. (P)
9. Signage. No signs shall be permitted to identify
this use. (P)
Ayes: Haley, Elswick, Jaeckle, Winslow and Holland.
Nays: None.
17. PUBLIC HEARINGS
17.A. TO CONSIDER AMENDING SECTIONS 19.1-52, 19.1-53 AND
19.15-570 OF THE COUNTY CODE RELATING TO SOLAR ENERGY
Mr. Ray Cash stated this date and time has been advertised
for the Board to consider amending Sections 19.1-52, 19.1-53
and 19.15-570 of the County Code relating to solar energy. He
further stated the use of solar energy is a,growing trend in
the state and within the community. He stated in 2018, the
General Assembly adopted legislation which, among other
things, directed a locality to address the use. of solar
energy within its comprehensive plan and to permit by right
solar energy for on-site usage. He further stated the
proposal would provide that in all districts solar facilities
which serve on-site uses only may be permitted subject to
outlined restrictions. He stated for a farm on a property, in
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05/22/19
accordance with state regulation, there is also permitted the
ability to'generate energy beyond that necessary to the site.
He noted this use is limited by the state and staff has
provided restrictions in accordance with, such regulation
within the code. He stated staff also proposes additional
opportunities for the generation of power through
photovoltaic solar facilities. He further stated the proposal
provides for what is termed as small scale and large-scale
solar energy facilities. He stated such small-scale
facilities are those no greater than 2 acres in size,
excluding roof mounted facilities on buildings containing a
permitted use, and are generally accessory to -,a permitted use
within I .districts. He further stated large scale facilities
as proposed are. those intended for utility scale solar power
generation. Such facilities would be. permitted by
conditional use within A districts. He stated. within the
ordinance staff has provided standard conditions for the use,
giving clear expectations to applicants and guidance for
staff in evaluating the use. He further stated the Commission
and Board may approve amendment- to such conditions where -
determined -appropriate through the conditional use zoning
process. He noted in drafting the proposals staff has
evaluated model ordinances, existing ordinances and common
practices from other localities, industry standards and state
code requirements.
Ms. Haley called for public comment.
Ms. Nadine Filsinger expressed concerns relative to a
proposal; to build a 20 -megawatt solar farm off Eppes Falls
Road and River Road in Matoaca and urged the Board to defer
consideration of the zoning amendment.
Ms. Dawn Gambardella expressed concerns relative to allowing
solar farms to be built on large agricultural -zoned tracts
that will destroy the area's rural character, specifically
noting the proposal to build a solar farm off Eppes Falls,
Road and River Road.
Mr. Michael Zinn urged the Board to defer conditions of the
zoning amendment and expressed concerns relative -to
transmission lines and pile driving ink a densely populated
residential area.
Mr. Glen Besa, on behalf of,the Sierra Club, spoke in support
to permit solar energy for on-site usage and increased use of
clean, renewable energy. He encouraged the Board to approve
the amendment.
Mr. Will Shewmake spoke in support of the proposed zoning
amendment and offered recommendations relative to setbacks,
buffers and screening of future solar facility operational
areas.
Mr. Jeff Siffert, chairman of ChamberRVA Chesterfield, voiced
support of the proposed zoning amendment to govern operation
of all,renewable energy facilities in the county. He stressed
the importance to permit solar energy for on-site usage and
increased use of clean, renewable energy.
Mr. Parker Sloan and Ms. Haley Larabee, representing Cyprus
Creek Renewables, voiced their support of the proposed zoning
amendment and thanked staff for their efforts. They also
offered recommendations relative to setbacks, buffers and
screening and traffic mitigation plans of future solar
facility operational -areas.
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05/22/19
Ms. Janet Surface expressed concerns relative to allowing
solar farms to be built on large agricultural -zoned tracts
that will destroy the area's rural character, specifically
noting the proposal to build a solar farm off Eppes Falls
Road and River Road.
Ms. Haley noted the proposed change in. the ordinance
regarding solar energy presented by staff and the Board's
action. She stated future zoning cases dependent upon
conditions regarding solar energy are not being considered
this evening.
Ms. Lisa Hofert expressed concerns relative to a proposal to
build a 20 -megawatt solar farm off Eppes Falls Road and River
Road in Matoaca and urged the Board to defer consideration of
the zoning amendment.
Dr. Leo Whitaker, executive minister of the Baptist General
Convention of Virginia and leader of the Children's Home of
Virginia Baptists, spoke in support of the proposed zoning
amendment and specified plans relative to construction of a
solar farm on more than 100 undeveloped acres behind the
Children's Home of Virginia Baptists.
Mr. Rick Hogsett expressed concerns relative to allowing
solar farms to be built on large agricultural -zoned tracts
that will destroy the area's rural character, specifically
noting the proposal to build a solar farm off Eppes Falls
Road and River Road.
Mr. Ryan McAllister voiced support of the proposed zoning
-amendment to govern operation of all renewable energy
facilities in the -county. He stressed the importance to
permit solar energy for on-site usage and increased use of
clean, renewable energy.
Mr. Phil Lohr, Bermuda District resident, expressed concerns
relative to allowing solar farms to be built on large
agricultural -zoned tracts.
Mr. John Easter, Senior Vice President, Government and
Community Affairs of Chamber RVA, spoke in support to permit
solar energy for on-site usage and increased use of clean,
renewable energy. He offered recommendations relative to
setbacks, buffers and screening of future solar facility
operational areas. He encouraged the Board to approve the
amendment.
Mr. Joey Robinson expressed concerns relative to allowing
solar farms to be built on large agricultural -zoned tracts
that will destroy the area's rural character, specifically
noting the proposal to build a solar farm off Eppes Falls
Road and River Road.
There being no one else to address the issue, the public
hearing was closed.
In response to Ms. Jaeckle's question, Mr. Scott Smedley,
Director of Environmental Engineering, stated as with any
site plan proposal, it would go through the normal process
and have a storm water management plan, not only for their
construction stage but long-term after construction is
complete.
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In response to Mr. Winslow's question regarding vegetation,,
Mr. Smedley stated any site plan, road, or infrastructure
associated with the solar installation would have to go
through the normal process of looking at the amount of
runoff, what would need to be treated, etc. He noted solar
array farms have significantly less impact from the amount of
storm water runoff.
In response to` Ms. Jaeckle's question regarding pile driving,
Mr. Parker Sloan stated to construct a solar facility,
aluminum and steel racking is mounted to the pile distributed
in the ground. He further stated the amount of time needed to
complete. the project depends on many variables. He stated a
facility in the 30 -acre range would take 2-3 months to
complete, and- the pile -driving activity would be a smaller
subset of that time.
Discussion ensued relative to'the noise generated by the pile
driving construction process.
In response to Mr. ,Winslow's question regarding the standards
of the National Electric Safety Code, Mr. Cash stated a
building permit review is required to construct solar
facilities.
Mr. Jeff Mincks, County Attorney, stated there is no
requirement to include those standards in the zoning
provision, it is a regulatory requirement that is above and
beyond the conditional use process, which is a part of state
law requirements..
In response to Ms. Jaeckle's question, Mr. Cash stated part
of what is being addressed are certain standards that are
regulated heavily by the state regarding net metering/sharing
of electricity.'He further stated it is anticipated over time
that the standards could be relaxed or changed to address
potential impacts,'for staff -to recommend to the Board..
In response to Mr. Holland's questions, Mr. Cash stated staff
has received input from energy, producers, potential solar
energy applicants, citizen groups, and. held a community
meeting. He further stated staff has spoken with various
localities to learn from their experiences and lessons
learned, especially regarding. large-scale production. He
noted impact on property values in other localities has not
been shared with county staff.
In .response to Mr. Winslow's question, Mr. Cash stated the
ordinance would not limit the type of solar array.
In response to Mr. Elswick's question, Mr. Mincks stated.
there are certain solar uses on property the county would
have to except as by right uses under state code. He further
stated in miscellaneous situations there is ,the ability to
allow it with restrictions that are imposed, or in the case
of the large scale, under a conditional use process. He noted
in certain instances it must be permitted at personal or low -
limit usage.
Mr. Elswick addressed the issue of the proposal to build a
20 -megawatt solar farm off Eppes Falls Road and River Road in
Matoaca and stated that case will be considered on its own
merits.
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In' response to Ms. Haley's questions, Mr. Cash stated staff
had originally proposed the basic ordinance requirements for
landscaping size. He further stated it did arise as a concern
during the community meeting, that there be larger trees
required. He stated there was a recommendation proposed by
the Planning Commission to make the large tree caliper larger
and the _height of Evergreen trees taller. He further stated
another concern was availability of nursery stock.
Mr. Gillies noted the idea of planting successfully a 3 -inch
caliber tree is possible.
In response to Mr. Holland's question regarding buffer
requirements, Mr. Cash stated Mr. Shewmake's recommendation
was to provide for a 100 -foot buffer at the 75 -foot standard.
He then summarized the ordinance recommendations presented by
staff. He. stated for most of the sites it is anticipated and
required for preservation of the buffers during the
-construction process.
Discussion ensued relative to amended language to the section
of the ordinance regarding setbacks, buffers and screening.
Ms. Jaeckle made a motion for, the Board to adopt- the
ordinance amending Sections 19.1-52, 19.1-53 and 19.15-570 of
the County Code relating to solar energy; recommended
amending Section g with the language provided by staff; and
to eliminate the language in the third bullet -of Section g up
to the word "and" in the second bullet.
Ms. Jaeckle noted that Dominion Energy is reducing its
reliance on aging coal-fired, plants and the county has to
consider other methods of providing power for the area.
Ms. Haley clarified the Ms. Jaeckle's motion.
Mr. Winslow seconded Ms. Jaeckle's motion.
Ms. Jaeckle noted future uses for agricultural land.
Mr. Elswick stated the county .has 'to realize the market
demand for solar energy is coming and there needs to be an
ordinance to determine specific guidelines for staff.
Mr. Winslow, Mr. Holland and Ms. Haley all voiced their
support for the proposed zoning amendment.
Ms. Haley called for the vote on Ms. Jaeckle's motion,
seconded by Mr. Winslow, for the Board to adopt the following
or amending Sections 19.1-52, 19.1-53 and 19.15-570 of
the County Code relating to solar energy; recommended
amending Section g with the language provided by staff; and
to eliminate the language in the third bullet of Section g up
to the word "and" in the second bullet:
AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD,
1997, AS AMENDED, BY AMENDING AND REENACTING SECTIONS 19.1-52, 19.1-
53 &
19.1-570 OF THE ZONING ORDINANCE RELATING TO SOLAR ENERGY
BE IT ORDAINED by the Board of Supervisors of Chester -field County:
(1) That Sections 19.1-52, 19.1-53 &19.1-570 of the Code of the County of Chesterfield,
1997, as amended, are amended and re-enacted, to read as follows:
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Chapter 19.1
ZONING
3M
A Special Limitations for Specific Uses.
limitations as specified:
000
The following, uses shall be subject to the
4. Solar energy facility, large scale. Unless modified, or otherwise conditioned by
the Board of Supervisors at time of zoning approval, large scale solar energy
-facilities shall be subject to the following limitations and requirements:
a. Project description. In addition to other application requirements,
application for a facility must include project overview in textual form that
includes estimated completion date and operational lifespan of facility,
approximate rated capacity of solar energy system, specified types of*solar
equipment, to be placed on site and description of any supplementary
structures -or uses.
b. General plan. General layout plan shall be provided with application. The
plan shall include, at a minimum, location, access _points, anticipated
location of transmission lines and other utility connections, general. location.
of solar equipment and supplementary facilities to be placed on site, buffers
and other items required for zoning . applications layout plans. 'If facility
development is to be phased, a general phasing -plan should also be included.
c. Decommissioning plan. A decommissioning plan shall be submitted for,
review with initial site plan. A decommissioning plan shall include the
following: J
• Contact information1for the party responsible for site decommissioning;
• Timeline for, and written description of; decommissioning procedures
which shall include, but not be limited to, removal of any above and
below ground tanks, cables, fencing, debris, buildings, structures or
equipment, to include foundations and pads,related related to the facility and
the restoration of solar facility land and related disturbed areas: to a.
natural condition or other approved state. At time of zoning approval,
the Board of Supervisors may approve and condition a request by an
applicant to have certain items intended to be utilized to .serve a
permitted use on the site, to remain provided site plan approval is.
obtained;
• "Natural condition" shall be taken to mean the stabilization of soil to a
depth of 3 feet and restoration of site vegetation and topography to pre-
existing condition, provided that the exact method and final site
restoration plan shall be subject to site plan review giving, among other,
things, consideration to impacts upon future site use, environmental and
adjacent property impacts. The .director of planning may approve a
request by the landowner for alternatives to site restoration to allow
roads, pads or other items which will serve a future -permitted site use to
remain. Where applicable, if the director of planning determines that a
restoration plan significantly deviates from the, description and
conditions approved by the Board such plan shall require amendment of
conditions through the zoning process;
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• A detailed estimate of the cost of decommissioning, which may include
net salvage value of such equipment, facilities or devices, and site
restoration or, if approved by Board of Supervisors, future site
development. If decommissioning is phased then such costs. shall be so
described and calculated to match phased plan. An estimate shall be
prepared by an engineer licensed in the state of Virginia, having
expertise in the removal of solar facilities and site restoration as
applicable to request;
• Decommissioning plan,. accompanying estimates and surety shall be
updated every five years and provided to the director of planning; and
• Landowner, applicant or facility owner shall provide the county with a
surety, acceptable to the director of planning, equal to the estimated
costs of the decommissioning and site restoration or redevelopment as
applicable. Any such surety shall be provided prior to site plan approval
for the facility and shall include the ability for automatic adjustment for
inflation or as necessary based upon decommissioning and/or restoration
plan update.
d. Airport and Federal Aviation Administration (FAA) approval. Prior to site
plan approval, applicant shall demonstrate, compliance with glint and glare
standards of the FAA and approval from and the FAA.
e. Construction and decommissioning activity. Except as provided herein, all
construction and decommissioning activity shall be limited to the hours of 7
AM to 7 PM Monday through Saturday. Pile driving activity will be further
limited to the hours of 9 AM to 5 PM Monday through Saturday. On
Sunday, construction and decommissioning activity will be limited to the
hours of 9 AM and 5 PM, and further restricted only to light construction or
decommissioning activity that does not include pile driving, use of heavy
equipment -or any other activity that exceeds 60 dBA as measured at
property line with any adjacent property not part of facility.
f. Traffic management plan. When determined by the directors of planning and
transportation that construction or decommissioning activity for the site
creates a significant traffic or safety impact upon or damage to area roads or
properties, a traffic management plan shall be provided at time of site plan
review, which shall include a reasonable road maintenance plan if
appropriate under the circumstances.
g. Setbacks, buffers and screening.
• The solar facility operational area, to include any buildings, structures,
equipment, parking and disturbed areas, shall be setback a minimum 150
feet from any residentially zoned or occupied property, 100 feet from
any road, or right-of-way shown on the Thoroughfare Plan, and 50 feet
from any other road or property;
• Except where adjacent to electric power facility producing electricity for
others or residentially zoned or occupied property, a buffer shall be
provided equal to the required setback. Adjacent to residentially zoned
or occupied property, the buffer shall be 100 feet in width. Each buffer
shall comply with requirements of Perimeter Landscaping C and the
requirements of buffers in this chapter; and
• Excluding solar panel arrays, facility outdoor equipment or storage shall
be screened unless determined through site plan review that provided
buffer is sufficient to mitigate view from adjacent property or road.
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h. Access. Access to the property shall be provided for Chesterfield County
Fire Department, and where necessary Environmental Engineering, in a
manner satisfactory to each department as determined at time of plan review.
i. Facility operation and design.
• Facility design, construction and installation shall conform to applicable
industry standards, including those of the American National Standards
Institute (ANSI), Underwriters Laboratories (UL), the American Society
for Testing and Materials (ASTM), or other similar certifying
organizations, and shall comply with the Uniform Statewide Building
Code and with all other applicable fire and life safety requirements. The
type, and manufacturer specifications of, solar panels shall be submitted
for review and approval as part of the site plan application and may be
modified through request to, and approval, by the, director of planning;
• Prior to start of electricity transmission, documentation shall be provided
to the director of planning verifying interconnection agreement or
similar agreement with the applicable public utility pursuant to a Power
Purchase Agreement (PPA) or other off -taker as permitted by state law
or the State Corporation Commission, and notification of when
electricity transmission is to begin. The director of planning shall be
notified certified mail within 30 days of cessation of such agreement.
Where such power distribution is permitted by law, agreements for
power distribution, which do not require a PPA shall also comply with,
the above documentation and notification;
• Generation of power shall be limited to photovoltaic panels, provided
that any on-site buildings may utilize integrated photovoltaic building
materials;
• Solvents necessary for the cleaning of solar panels shall be
biodegradable;
• Wiring, excluding that which is on a solar array, shall be located
underground except where necessary to directly connect to public
service corporation;
• Solar panels shall be placed so as to prevent concentrated solar radiation,
heat or glare being directed onto other properties or roads;
• Onsite lighting shall be the minimum necessary for security or onsite
maintenance and shall comply with Sec. 19.1-205;
• Solar equipment shall not be utilized to provide advertising or function
as signs;
• Except for initial construction or decommissioning activity, maintenance
periods or emergency conditions which require temporary use of onsite
generator, noise .generated by the facility shall not exceed 60 dBA as
measured at property line with any adjacent property not part of facility;
and
• Facility owner shall 'develop a maintenance inspection agreement with
the county to provide for inspection of facility and panels.
j. Height. Excluding transmission utility poles serving the site, no buildings,
structures, solar panel arrays or other equipment utilized on the site shall
exceed 25 feet in height. The director of planning may approve the permitted
height to be exceeded where due to terrain, screening or other mitigation
visibility of a structure is minimized;
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k. Transmission lines. Except for lines that are solely subject to State
Corporation Commission jurisdiction, and where necessary for lines to
directly connect to existing transmission lines, new transmission lines are
subject to site plan review and shall not be located above ground. The
director of planning may approve use of above ground transmission lines
where determined during plan review that such action would mitigate impact
upon protected environmental features or there exist other site-specific
features where underground placement of lines is not feasible.
1. Health and safety. Security fencing shall be provided for areas of facility
operation a minimum of 6 feet in height, having barbed wire or similar along
top and providing secured gates. Alternative method of security may be
approved at time of site plan approval where demonstrated that such method
meets or exceeds intended security of fencing.
in. Change of facility owner. The director of planning shall be notified by
certified mail of any change in ownership and, if different, party responsible
for decommissioning of facility within 60 days of such change.
n. Decommission, abandonment and maintenance compliance.
• Planning shall be notified by certified mail 30 days prior to the intended
decommissioning of a solar facility;
• Damaged or unusable panels or arrays shall be removed from site within
60 days of removal from service;
• A solar facility, or any portion thereof, shall be considered abandoned
where not utilized for the generation and distribution of electricity for a
continuous period of six months.' The director of planning may extend
such time period where evidence is provided by the facility owner or
operator demonstrating that the failure to utilize the facility for power
generation is beyond the reasonable control of owner or operator, the
facility is operationally capable of generation and has not been
abandoned; and
• Decommissioning procedures shall be completed within 1 year of
decommissioning notice, abandonment of a solar facility, or a shorter
time period where in writing building official or other county official
determines the facility or some aspect thereof to be unsafe. If facility
owner fails to meet decommissioning requirements or comply with a
request for removal or repair, the county may at its option:
o remove and salvage facility equipment and structures and perform
related restoration using provided surety. If the decommissioning
surety and salvage recompense is insufficient, the county shall have
the right to recover such costs from facility owner to include legal
fees, expenses and fines; or
o pursue legal recourse to have the solar facility, or portion thereof as
applicable, removed at owner's expense. The county may seek to
recover its costs, legal fees and legal expenses incurred to have the
facility decommissioned in compliance with approved plan.
MM
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Use
Table, 19.1-52.A. USES ENUMERATED.
P=Permitted by Right Rand RS =Permitted with Restrictions A=Accessory C=Con '
S = Special Exception M = Manufactured Home Permit
I
ionalUse
Zoning Districts
R-7
thru 88
R -C
R-TH
R -MF
MH -1
MH -2
MH -3
A
0-1
O-2
C
C-'
C-3
C-4
G§
000
Solar
Solar energy faciflM large scale
C
j
Solar energy faciliV, limited
R
R
R
R
R
R
R
R
R
R
R
R
R
R
RI
L
R
R
Solar energy facility. small scale
R
R
000
Sec. 19.1-53. Restricted Uses Listed as "R" or "RS".
Those uses listed as "R" .or "RS" in Table 19.1-52.A. shall be permitted in the
respective zoning districts provided that the restrictions as outlined below are met. If the
restrictions cannot be met,. the use may be allowed in the respective zoning district
through either a Conditional Use or Special Exception.
000
Sol nearSol near ero-facilit - .
1. -R-88, R-40, R-25, R-15, R-12, R-9, R-7, R -C Districts
R-TH, R -MF Districts
MH -1, MH -2, MH -3 Districts
a. Use is accessory to the permitted use it is intended to serve;
b. Facility serves, and is designed to serve, the electricity or thermal needs of
the property on which located only and in no case generates more than 20
M This restriction -would not preclude interconnection to the electric grid;
c. Facility is either roof mounted upon a permitted building or ground
mounted;
d. Facility mounted upon roof of building shall meet height, setback, and any
historic preservation requirements applicable to the building; and
e. Ground mounted facility shall meet accessory structure height, setback and.
any historic preservation requirements.
2. A District:
.Option 1
a. Use is accessory to the permitted use it is intended to serve;
b. Facility serves, and is designed to serve, the electricity or thermal needs of
the property on which located only. This restriction would not preclude
interconnection to electric grid;
c. Facility is either roof mounted upon a permitted building or ground
mounted;
d. Facility mounted upon roof of building shall meet height, setback and any
historic preservation requirements applicable to building; and
e. Ground mounted facility shall meet non-farm accessory structure height,.
setback and any historic preservation requirements.
Option 2
a. Use is located on a farm, three acres or more and is accessory to the
permitted agricultural business or agricultural operation on the property;
b. Facility is either roof mounted upon a permitted building or ground
mounted;
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c. Facility mounted upon roof of building shall meet height, setback and any
historic preservation requirements applicable to building;
d. Ground mounted facility shall meet non-farm accessory structure height,
setback and any historic preservation requirements; and
e. Facility complies with provisions of Sections 56-594 and 56-594.2 of the
Code of Virginia as applicable.
3. 0-1, 0-2 Districts
C-1, C-2, C-3; C-4, C-5 Districts
I-1, I-2, I-3 Districts:
a. Use is accessory to the permitted use it is intended to serve;
b. Facility serves, and is designed to serve, the electricity or thermal needs of
the property on which located only. This restriction would not preclude
interconnection to electric grid;
c. Facility is either roof mounted upon a building containing a permitted use or
. ground mounted;
d. Facility mounted upon roof of building shall meet height, setback, any
applicable historic preservation or design district, and provisions of Section
19.1-317; and
e. Ground mounted facility shall not exceed 25 feet in height, setback and any
applicable historic preservation or design district requirements applicable.
olarenergy faei`lity_ small scale
I-1, 1-2,1-3 Districts:
a. Ground mounted solar equipment shall be set back the greater of building
setback required for the district or 25 feet and not exceed a height of 25 feet;
b. Facility is located on a property having a principal use;
c. Solar facility shall not be located any closer to road than the principal building
or use;
d. Ground mounted. solar equipment shall comply with the screening provisions of
Secs. 19.1-260 or 19.1-261, provided that the director of planning may approve
alternative treatments where it ,is demonstrated that due to buffers, terrain or
other site-specific conditions the visual impact of such facilities on adjacent
properties or right-of-way is sufficiently mitigated.
e. Building mounted equipment shall comply with applicable building design
standards and shall not exceed height requirements of the building upon which
located;
f. The design and installation of facility shall conform to applicable industry
standards, including those of the American National Standards Institute (ANSI),
Underwriters Laboratories (UL), the American Society for Testing and
Materials (ASTM), or other similar certifying organizations, and shall comply
with the .Uniform Statewide Building Code and with all other applicable fire and
life safety requirements. The type, and .manufacturer specifications of, solar
panels shall be submitted for review and approval as part of the site plan
application, or building permit if not requiring site plan review, and may be
modified through request to, and approval, by the director of planning;
g. Generation of power shall be limited to photovoltaic panels, provided that any
on-site buildings may utilize integrated photovoltaic building materials;
h. Solvents necessary for the cleaning of solar panels shall be biodegradable;
i. Wiring, excluding that which is on a solar array, shall be located underground
except where necessary to directly connect to public service corporation or other
recipient of power distribution;
j. Solar panels shall be placed so as to prevent concentrated solar radiation, heat or
glare being directed onto other properties or roads;
k. Solar equipment shall not be•utilized to provide advertising or function as signs;
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1. Noise generated by the facility shall not exceed the lesser of that permitted for
the district or 60 dBA as measured at property line with any adjacent property
not part of facility.
in. Decommissioning plan shall be submitted to director of planning with the
required site plan and shall comply with the decommissioning requirements of
19.1-52.D.4.
n. A solar facility, or any portion thereof, shall be considered abandoned where not
utilized for the generation of electricity for a continuous period of six months.
The director of planning may extend time period where evidence is provided by
the facility owner or operator demonstrating that the failure to utilize facility for
power generation is beyond ,reasonable control of owner or operator, facility is
operationally capable of generation and has not been abandoned; and
o. Where solar energy facility is abandoned or where a county building official
determines the facility, to include any component thereof, is unsafe it shall be
repaired to comply with local, state and federal regulatory standards or be
removed by the owner or other responsible party within time specified by
official. If compliance is not achieved within specified time period, the county
may pursue legal action to achieve removal at owner's expense.
000
Photovoltaic: Materials and devices that absorb sunlight and convert it directly into
electricity.
•••
Solar energy facility, large scale. A facility that utilizes photovoltaic (PV) materials and
technology for the wholesale generation and distribution of electricity from sunlight.
On-site components may include solar panels and other accessory components to
include, but not be limited to, transformers, transmission lines, and other improvements
necessary to support the power generation, collection and transmission.
Solar energy facility, limited: System that utilizes sunlight to produce heat, electricity or
both to serve the thermal or electricity needs of the property on which located. Excess
power generated by the facility and not presently needed for on-site consumption may
be used by the utility (i.e. net metering).
Solar energy facility, small scale. A facility that utilizes photovoltaic (PV) materials and
systems along with related on-site facilities which generate electricity from sunlight,
utilize sunlight as energy source for heating or cooling of water or buildings, or produce
power by converting, collecting or transferring solar generated power. The cumulative
area utilized for installation and operation of small scale solar energy facility shall not
exceed two acres provided that where rooftops of buildings containing a permitted use
are utilized, the facility area may be increased by the square footage of such buildings.
The facility may be utilized for on-site consumption and for the wholesale generation
and distribution of electricity from sunlight to a public service corporation. Where small
scale solar energy facilities are adjoining or interconnected, and total area of combined
facilities exceed two acres, they shall be considered a large .scale solar energy facility
and subject to applicable regulation.
(2) That this ordinance shall become effective immediately upon adoption.
Ayes: Haley, Elswick, Jaeckle, Winslow and Holland..
Nays: None.
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17.B. TO CONSIDER THE.FY2020-FY2025 SECONDARY ROAD_SIX-YEAR
IMPROVEMENT PLAN AND FY2020 SECONDARY ROAD IMPROVEMENT
BUDGET
Mr. Jesse Smith stated this date and time has been advertised
for the Board to consider the FY2020-FY2025 Secondary Road
Six -Year Improvement Plan and FY2020 Secondary ,Road
Improvement Budget. He further stated the state statute
requires the Board of Supervisors to update, every two years,
jointly with - the Virginia Department of Transportation
(VDOT), a six-year plan identifying improvements that are
anticipated to be made to the secondary road system in the
county. He stated the recommended FY2020-FY2025 Secondary
Six -Year Plan -has been developed by VDOT and staff based on
projected revenues of approximately $1.12 million per year,
plus $21,000 per year which must be used for hard surfacing
unpaved roads.
Ms. Haley called for public comment.
There being no one to address the issue, the public hearing
was closed.
On motion of Mr. Elswick, seconded by Mr. Holland, the Board
approved the FY2020 Secondary Road Improvement Budget; for
selected projects in Plan, authorized-, the County
Administrator, or his designee, to enter into the customary
VDOT/County agreements/ contracts, permits/mitigation
agreements, and surety agreements, acceptable to the County
Attorney; authorized the County Administrator to proceed
with the design and right-of-way acquisition, including
advertisement of an eminent domain public hearing if
necessary and to accept the conveyance of right-of-way and
easements that are acquired; authorized the Chairman of the
Board of Supervisors and County Administrator to execute
easement agreements for relocation of utilities; and
authorized the Procurement Director to proceed with the
advertisement of a construction contract for the projects.
And, further, the Board adopted the following resolutions
approving the FY2020-FY2025 Secondary Road Six -Year
Improvement Plan:
WHEREAS, Omaha Street described below was established
prior to July.l, 1992, has provided continuous public service
since its establishment, and is now deemed to provide
sufficient public service to warrant its addition as part of
the secondary system of state highways,
. NOW, THEREFORE, BE IT RESOLVED, this Board requests
Omaha Street be added to the secondary system of state
highways, pursuant to §33.2-335,• Code of Virginia and the
Rural Addition Policy of the Virginia Department of
Transportation:
Name of Street: Omaha Street
From: Normandale Avenue (Route 1624)
To: Omaha Street (Route 1661).
Length: 0.15 mile
Guaranteed Right -of -Way Width: 50 feet
Plat Recorded Date: May 25, 1928
Plat Book: 4 Pages: 110-111
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BE IT FURTHER RESOLVED, this Board guarantees a clear
and unrestricted right-of-way, as described, and any
necessary easements for cuts, fills and drainage, and
BE IT FURTHER RESOLVED, -this Board requests the Virginia
Department of Transportation to improve the street to
prescribed minimum standards, pursuant to the rural addition
policy of the Commonwealth Transportation Board.
BE IT FURTHER RESOLVED, that a certified copy of this
resolution be forwarded to the Resident Administrator of the
Virginia Department of Transportation.
And, further, the Board adopted the following resolution:
WHEREAS, Le Gordon Drive described below was established
prior to July 1, 1992, has provided continuous public service
since its establishment, and is now deemed to provide
sufficient public service to warrant its addition as part of
the secondary system of state highways,
NOW, THEREFORE, BE IT RESOLVED, this Board requests Le
Gordon Drive be added to the- secondary system of state
highways, pursuant to §33.2-335, Code of Virginia and the
Rural Addition Policy of the Virginia Department of
Transportation:
Name of Street: Le Gordon Drive
From: Garnett Lane (Route 695)
To: 0.10 mile south of Garnett Lane (Route 695)
Length: 0.10 mile
Guaranteed Right -of -Way Width: 40 feet
Plat Recorded Date: Oct 24, 1944
Deed Book: 285 Page: 192
Plat Recorded Date: May 26, 1978
Deed Book: 1318 Page: 816
Plat Recorded Date: May 26, 1978
Deed Book: 1318 Page: 819
Plat Recorded Date: May 26, 1978
Deed Book: 1318 Page: 821
Plat Recorded Date: May 26, 1978
Deed Book: 1318 Page: 823
Plat Recorded Date: Feb 8, 2007
Deed Book: 7620 Page: 272
BE IT FURTHER RESOLVED, this Board guarantees a clear
and unrestricted right-of-way, as described, and any
necessary easements for cuts, fills and drainage, and
BE IT FURTHER RESOLVED, this Board requests the Virginia
Department of Transportation to improve the street -to
prescribed minimum standards, pursuant to the rural addition
policy of the Commonwealth Transportation Board.
_BE IT FURTHER RESOLVED, that a certified copy of this
resolution be forwarded to the Resident Administrator of the
Virginia Department of Transportation.
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And, further, the Board adopted the following resolution:
WHEREAS, Hubert Lane described below was established
prior to July 1, 1992, has provided continuous public service
since its establishment, and is now deemed to provide
sufficient public service to warrant its addition as part of
the secondary system of state highways,
NOW, THEREFORE, BE IT RESOLVED, this Board requests
Hubert Lane be added to the secondary system of state
highways, pursuant to §33.2-335, Code of Virginia and the
Rural Addition Policy of the Virginia Department of
Transportation:
Name of Street: Hubert Lane -
From: Spruce -Avenue (Route 724)
To: 0.12 mile northwest of Spruce Avenue (Route 724)
Length: 0.12 mile -
Guaranteed Right -of -Way Width: 40 feet
Plat Recorded Date: October 13, 1933
Plat Book: 4 Pages: 222-223
BE IT FURTHER RESOLVED, this Board guarantees a clear
and unrestricted right-of-way, as described, and any
necessary easements for cuts, fills and drainage, and
BE IT FURTHER RESOLVED, this Board requests the Virginia
Department of Transportation to improve the street to
prescribed minimum standards, pursuant to the rural addition
policy of the Commonwealth Transportation Board.
BE IT FURTHER RESOLVED, that a certified copy of this
resolution be forwarded to the Resident Administrator of. the
Virginia Department of Transportation.
And, further, the Board adopted the following resolution:
WHEREAS, Section 33.2-332 of the Code of Virginia,
permits the hard surfacing of certain unpaved roads deemed to
qualify for d.esignation.as a Rural Rustic Road; and
WHEREAS, any such road must be located in a low-density
development area and have no more than 1,500 vehicles per
day; and
WHEREAS, the Board of Supervisors. of Chesterfield
County, Virginia ("Board") desires to consider whether the
following roads should be designated as Rural Rustic Roads:
Dry Bridge Road (Route 685),
From: 0.17 mile east of Old Hundred Road (Route 652)
To: 0.11 mile south of Midlothian Turnpike (Route 60)
Lacy Farm Road (Route 729)
From: Moseley Road (Route 605)
TO: Ahern Road (Route 729)
Yatesdale Road (Route 811)
From: Courthouse Road (Route 604)
To: 0.17 mile north of Courthouse Road (Route 604)
Salisbury Drive (Route 1003)
From: Headwaters Road (Route 1075)
To: 0.40 mile north of Headwaters Road (Route 1075)
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Hagood Lane (Route 914)
From: Newbys Bridge Road (Route 649)
To: 0.25 mile east of Newbys Bridge Road (Route 649)
Belcherwood Road (Route 745)
From: 0.50 mile north of Qualla Road (Route 653)
To: 1.20 mile north of Qualla Road (Route 653)
WHEREAS, the Board is unaware of pending development
that will significantly affect the existing traffic on these
roads; and
WHEREAS, the Board believes that these roads should be
so designated due to its qualifying characteristics; and
WHEREAS, these roads are in the Board's six-year plan
for improvements to the secondary system of state highways.
NOW, THEREFORE, BE IT RESOLVED, the Board hereby
designates these roads Rural Rustic Roads, and requests that
the Resident Engineer for the Virginia Department of
Transportation concur with these designations.
BE IT FURTHER RESOLVED, the Board requests that these
roads be hard surfaced and, to the fullest extent prudent, be
improved within the existing right-of-way and ditch -lines to
preserve as much, as possible the adjacent trees, vegetation,
side slopes, and rural rustic character along the road in
their current state.
BE IT FURTHER RESOLVED, that a certified copy of this
resolution be forwarded to the Virginia Department of
Transportation Resident Engineer.
And, further, the Board adopted the following resolution:
WHEREAS, the Chesterfield County Board of Supervisors
and the Virginia Department of Transportation (VDOT) have
conducted a public hearing on the FY2020 through FY2025
Secondary Road Six -Year Improvement Plan; and
WHEREAS, the Board concurs with the proposed projects
identified in the Plan.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield
County Board of Supervisors approves the FY2020 through
FY2025 Six -Year Secondary Road Improvement Plan.as presented
by VDOT.
And, further, the Board adopted the following resolution:
WHEREAS, the Virginia Department of Transportation
(VDOT) has submitted its proposed FY2020 Secondary Road
Improvement Budget to the county; and
WHEREAS, the Budget represents the implementation of the
first year of the FY2020 through FY2025 Six -Year Secondary
Road Improvement Plan adopted by the Board.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield
County Board of Supervisors approves the FY2020 Secondary
Road Improvement Budget as presented by VDOT.
Ayes: Haley, Elswick, Jaeckle, Winslow. and Holland.
Nays: None.
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17.C. TO CONSIDER THE EXERCISE OF EMINENT DOMAIN FOR THE
ACQUISITION OF RIGHT-OF-WAY AND EASEMENTS FOR THE
OTTERDALE ROAD AND OLD HUNDRED ROAD ROUNDABOUT PROJECT
IN THE CLOVER HILL AND MIDLOTHIAN DISTRICTS
Mr. Smith stated this date and time has been advertised for
the Board to consider the exercise of eminent domain for the
acquisition of right-of-way and easements for the Otterdale
Road and Old Hundred Road Roundabout Project in the Clover
Hill and Midlothian Districts. He further stated the
roundabout will improve safety for the traveling public in
the area. He stated the county needs to acquire variable
width right-of-way, temporary and permanent construction
easements, permanent drainage easements as well as utility
easements to construct the project. He further stated the
county's right-of-way acquisition consultant has been
successful in acquiring right-of-way and easements from
sixteen of the nineteen property owners impacted by the
project. He stated the county's consultant has been unable to
reach agreement with three property owners and recommends
eminent domain to allow utility relocations to take place in
advance of the road improvement project.
Ms. Haley called for public comment.
Mr. -Mike Matthews, speaking on behalf of his mother Agnes W.
Mathews, owner of 1821 Old Hundred Road, expressed concerns
relative to the removal of landscaping and trees on her
property and differences in assessed value of the property.
He stated the size and extent of the proposed right of way
related to the property has doubled since discussed in 2018.
He urged the Board to defer the issue in order to negotiate
in good faith.
There being no one else to address the issue, the public
hearing was closed.
In response to Mr. Elswick's question, Mr. Smith stated an
agreement of the county's counteroffer has not been accepted
by the owner.
Discussion ensued relative to the county's counteroffer to
the property owner; the proposal presented to the county by
the property owner; the size and scope of easements being
acquired by the county.
Mr. Elswick recommended that Transportation staff continue to
work with the property owners in good faith to reach a fair
agreement relative to the evaluation.of the property.
Board members reiterated Mr. Elswick's remarks and stressed
the importance of improving the safety of the traveling
public.
On motion of Mr. Winslow, seconded by Mr. Holland, the Board
authorized the exercise of eminent domain, including the
filing of certificate of deposit, for the acquisition of
right-of-way and easements for the Otterdale Road and Old
Hundred Road Roundabout Project property identified in
Attachments A and B. (A copy of the attachments are filed
with the papers of this Board.)
Ayes: Haley, Elswick, Jaeckle, Winslow and Holland.
Nays: None.
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17.D. TO CONSIDER THE EXERCISE OF EMINENT DOMAIN FOR THE
ACQUISITION OF RIGHT-OF-WAY AND EASEMENTS FOR THE
WINTERPOCK ROAD (ROUTE 360 TO ROYAL'BIRKDALE PARKWAY)
WIDENING PROJECT IN THE MATOACA DISTRICT
Mr. Smith stated this date and time has been advertised for
the Board to consider the exercise of eminent domain for the
Winterpock Road (Route 360 to Royal Birkdale Parkway)
Widening Project in the Matoaca District. He further stated
the county needs. to acquire variable width right-of-way,
permanent drainage easements, temporary construction
easements, as well as private and public utility easements in
order to construct the project. He stated the county's right-
of-way acquisition consultant has been successful in
acquiring right-of-way and easements from thirty-five of the
forty-three property owners impacted by the project. He
further stated the county's. consultant has been unable to
reach agreement with eight property owners and recommends
eminent domain in order to allow utility relocations to take
place in advance of the road improvement project.
Ms. Haley called for public comment.
There being no one to address the issue, the public hearing
was closed.
Mr. Elswick recommended that Transportation staff continue to'
work with the property owners in good faith to reach a fair
agreement relative to the evaluation of properties.
Mr. Elswick then made a motion, seconded by Mr. Holland, for
the Board to authorize the exercise of eminent' domain,
including the filing of certificates of deposit, for the
acquisition of right-of-way and easements for the Winterpock
Road (Route 360 to Royal Birkdale Parkway) Widening Project
as identified on Attachments A and B. (It is noted a copy of
the attachments are filed with the papers of this Board.)
Ayes: Haley, Elswick, Jaeckle, Winslow and Holland.
Nays: None.
17.E. TO CONSIDER THE EXERCISE OF EMINENT DOMAIN FOR THE
ACQUISITION OF RIGHT-OF-WAY ACROSS PROPERTY ON HAPPY -
HILL ROAD IN THE BERMUDA DISTRICT
Mr. Smith stated this date and time has been advertised for
the Board to consider the exercise of eminent domain for the
acquisition of right-of-way. across property on Happy Hill
Road in the Bermuda District.
Ms. Haley called for public comment.
Ms. Johnny Humphrey, adjacent property owner, expressed
concerns relative to the lack of information received by
property owners regarding how eminent domain can be exercised
if the county has not approved the route for the East-West
Freeway.
Ms. Lisa Coffey, adjoining property owner, expressed concerns
relative to the alignment of the proposed East-West Freeway
and questioned how the county can exercise eminent domain
without an approved route for the thoroughfare.
Mr. Mike Uzel, Bermuda District resident, expressed concerns
relative to the issue and stated eminent domain should not be
exercised without an approved, defined route for the East-
West Freeway. He also inquired about where funds to exercise
the eminent domain for an unapproved route would derive.
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Mr. Phil Lohr, Bermuda District resident, inquired about the
details of the lawsuit filed against the county by Keck
Investment Properties, LLC.
There being no one else to address the issue, the public
hearing was closed.
Ms. Jaeckle stated the developer bought the land knowing full
well that there would have to be dedicated road and then sued
the county for denying the developer access to those 17 lots.
Mr. Mincks stated there was a subdivision plat that did not
account for the right of way shown on the county's
Comprehensive. Plan. He stated the proposal before the Board
is a solution for resolving current litigation pending
against the county.
Ms. Jaeckle made 'a motion, seconded by Mr. Holland, for the
Board to authorize the exercise of eminent domain, including
the filing of a certificate of deposit for the acquisition of
right-of-way across 15101 Happy Hill Road. .
Ayes: Haley, Elswick, Jaeckle, Winslow and Holland.
Nays: None.
17.F. TO CONSIDER AMENDMENTS TO LEASES.FOR THE COUNTY'S NEW
EMERGENCY COMMUNICATIONS SYSTEM
Mr. Harmon stated this date and time has been advertised for
the Board to consider amendments to leases for the County's
new Emergency Communications System. He further stated with
the upgrade of the county's emergency communications system,
three of the existing tower sites need to be expanded. He
further stated the Lake Dale Tower site is leased from
Shoosmith Bros., Inc. He noted rent for this site will
increase $190 per month to $1,757 and the lease includes a 10
percent rent share for future cell carriers collocating on
the tower. He stated there is no rent paid to the state for
the Bon Air Tower site. He further stated the Winterpock
Tower site is located on county property leased to Telecom
Towers and is drafted to extend the term for five additional
5 -year terms and grants the county a license to collocate on
the tower at no cost for the term of the lease. He noted it
also includes a $12,000 annual lease payment to the county
with 3 percent annual increases and 10 percent rent share for
future collocations.
In response to Mr. Elswick's question, Mr. Harmon stated
there is more equipment building space needed and all three
of the towers are existing towers.
Ms. Haley called for public comment.
There being no one to address the issue, the public hearing
was closed.
On motion of Mr. Holland, seconded by Ms. Jaeckle, the Board
approved amendments to leases for the county's new emergency
communications system with Shoosmith Bros., Inc.,
Commonwealth of Virginia and Telecom Towers.
Ayes: Haley, Elswick, Jaeckle, Winslow and Holland.
Nays: None.
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17.G. TO CONSIDER THE COUNTYWIDE COMPREHENSIVE PLAN
Mr. Gillies stated this date and time has been advertised for
the Board to consider the .Countywide Comprehensive Plan. He
then presented a general ovetview of .the draft Comprehensive
Plan update project.
Mr. Steve Haasch, Senior Planner, presented details relative
to the draft Comprehensive Plan, highlighting changes to the
document since the joint Board of Supervisors -Planning
Commission meeting in the fall of 2018, and including. the
Planning Commission and citizen changes to the Plan, which
include demographics and trends; revitalization; environment;
Land Use Plan map; specific area plans; transportation; and
public facilities. He highlighted potential issues which
include new residential development adjacent to existing
development; language of will versus should; Plan versus
zoning ordinance; and the East-West Freeway. He noted that
the draft Plan was unanimously recommended for approval by
the Planning Commission following their public hearing in
March 2019.
Ms. Haley called for public comment.
Mr. Mike Uzel, Bermuda District resident, expressed concerns
relative to the proposed draft Comprehensive Plan,
specifically the allowance of increased residential density,
allowance of commercial, cluster homes, and condominiums to
be built in or adjacent to existing subdivisions. He urged
the Board to defer consideration until after November
elections.
Mr. Phil Lohr, Bermuda District resident, expressed concerns
relative to the draft Comprehensive Plan and stressed the
importance of engaging citizen input in the process of making
major decisions.
Mr. Mike Matthews inquired about portions of the draft
Comprehensive Plan, specifically regarding transportation and
housing growth.
There being no one else to address the issue, the public
hearing was closed.
Mr. Elswick made a motion, seconded by Mr. Holland, for the
Board to approve the update to the countywide Comprehensive
Plan.
In response to Mr. Holland's question, Mr. Haasch stated he
believes citizen input was an extremely valuable part of
drafting the Comprehensive Plan and noted very little input
was provided by development groups.
Ms. Jaeckle highlighted the summary of citizen comments
received by the Planning Department.
In response to Mr. Winslow's questions, Mr. -Haasch stated
comments received by the public were made available on the
county's website, to Planning Commissioners, and members of
the Board of Supervisors. He further stated the Planning
Commission met thirty-four (34) times and held nine (9)
community meetings, besides extensive web and social media
campaigns to obtain feedback from the community.
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Mr. Elswick commended Planning staff and the Planning
Commission for their tremendous efforts drafting the
Comprehensive Plan.
Ms. Haley called for a vote on the motion made by Mr.
Elswick, seconded by Mr. Holland, for the Board to approve
the update to the countywide Comprehensive Plan. (It is noted
a copy of the Comprehensive Plan is filed with the papers of
this Board.)
Ayes: Haley, Elswick, Jaeckle, Winslow and Holland.
Nays: None.
18. REMAINING MANUFACTURED HOME PERMITS,,AND ZONING REQUESTS
There were no remaining manufactured home permits and zoning
requests.
19. FIFTEEN -MINUTE CITIZEN COMMENT PERIOD ON UNSCHEDULED
MATTERS
There were no requests to address the Board at this time.
20. ADJOURNMENT
On motion of Mr. Winslow, seconded by Mr. Holland, the Board
adjourned at 10:35 p.m. until June 26 at 2:00 p.m. for a
work session in Room 502.
Ayes: Haley, Elswick, Jaeckle, Winslow and Holland.
Nays: None.
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