2021-12-15 MinutesBOARD OF SUPERVISORS
MINUTES
DECEMBER 15, 2021
Supervisors in Attendance:
Mr. James M. Holland, Chair
Mr. Christopher M. Winslow, Vice Chair
Mr. James A. Ingle, Jr.
Mr. Kevin P. Carroll
Ms. Leslie A. T. Haley
Dr. Joseph P. Casey
County Administrator
Mr. Holland called the meeting to order at 2:00 p.m. He
requested all individuals in the Public Meeting Room to only
sit in designated seats, maintain spatial distancing from
others, and not congregate in groups.
1. APPROVAL OF MINUTES
on motion of Mr. Ingle, seconded by Mr. Winslow, the Board of
Supervisors approved the minutes of October 27, 2021, and
November 17, 2021, as submitted.
Ayes: Holland, Winslow, Ingle, Carroll and Haley.
Nays: None.
2. REQUESTS TO POSTPONE AGENDA ITEMS AND ADDITIONS,
DELETIONS OR CHANGES IN THE ORDER OF PRESENTATION
There were no requests to postpone agenda items, additions,
deletions or changes in the order of presentation at this time.
3. WORK SESSIONS
3.A. EVERYDAY EXCELLENCE - PROCUREMENT
Ms. Stephanie Brown, Director of Procurement, shared some of
the many certifications and accomplishments of her staff during
a time of significant staffing shortages and many supply -chain
challenges. She stated the department achieved reaccreditation
through the National Institute of Governmental Purchasing
(NGIP). She introduced Ms. Roberta Jardine, Contract Officer,
Ms, Stacey Seay, Assistant Director, Ms, Lisa Russell,
Assistant Director, and Ms. Amanda McCaffrey, Compliance
Officer, all of whom were present to receive the recognition.
Mr. Holland congratulated Ms. Brown and her staff for the
outstanding work.
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3.B. VIRGINIA STATE UNIVERSITY UPDATE
Dr. Makola M. Abdullah, Ph.D., thanked the Board and
acknowledged Mr. Carroll for the work he has done on behalf of
Virginia State University (VSU). He expressed condolences for
the loss of Dr. Edgar Wallin, who was an advocate for VSU. He
thanked the Board for its condolences for a student who died
recently as a result of gun violence. He stated VSU's number
one strategic priority is to increase student opportunity and
access to higher education. He provided a COVID-19 update and
noted the percent positivity rate is very low. He discussed
fall 2021 enrollment and stated it was the largest year-to-
year increase in retention and enrollment; however, VSU
experienced the largest drop in 2020. He reviewed state
investments and top rankings for 2021 - 2022. He provided
details of events and initiatives including the John Mercer
Langston Institute, Public Health Institute, Mass Vaccination
Clinic, Community Policing Taskforce, offering the nation's
first Historically Black Colleges and Universities (HBCU)
history course, VSU Center for Entrepreneurship, Virginia
College Affordability Network (VCAN), hosting of a
gubernatorial debate, payment of student balances using federal
monies, and renaming of some buildings. He discussed advocacy
for HBCU at the federal level. He announced commencement
scheduled for December 18, 2021.
Mr. Holland recognized VSU alumna Ms. Kimberly Conley,
Assistant Director of Citizen Information and Resources, and
thanked her for her assistance. He thanked Dr. Abdullah for
the outstanding job and expressed appreciation for the HBCU
history course which he had the opportunity to attend in
February.
Mr. Winslow commended Dr. Abdullah and VSU for the Public
Health Institute which he stated was right on time. He stated
he would like to discuss sports tourism and the possibility of
an HBCU Bowl in the Richmond region.
Dr. Abdullah stated he looked forward to talking about those
topics.
In response to Mr. Carroll's question relative to an upcoming
event in February 2022, Dr. Abdullah stated VSU will host the
United States Collegiate Athletic Association (USCAA)
basketball championship. He further stated it is exciting to
use the multipurpose center to draw regional and national
activities. He stated investment in the area will attract the
right kind of tourism to southern Chesterfield County, and VSU
is a willing partner to ensure that happens.
Mr. Carroll stated VSU's facilities were vital to hosting the
mass vaccination clinic.
Dr. Abdullah thanked Ms. Conley for the incredible work she
does for not only the Board, but also VSU.
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3.C. HUMAN RESOURCES ANNUAL REPORT
Ms. Mary Martin Selby, Director of Human Resources (HR), stated
FY2021 was a challenging year for everyone, but county
employees continued to provide quality services and programs
to residents. She provided details of HR staff and teams
including the Employee Medical Center (EMC) and stated she was
blessed to have each and every one of them on her team. She
further stated the department spends the bulk of its time
trying to
attract
and retain quality
staff by offering
competitive
pay and
benefits and promoting
a culture of
work/life
balance.
She introduced Ms.
Candace Lackey,
Assistant Director,
to discuss the ways HR
recruits personnel.
Ms. Lackey highlighted the numerous outreach efforts with
schools, colleges, universities, and local organizations to
market Chesterfield County as an employer of choice. She stated
public safety departments actively recruit in the community,
state, and regionally. She provided a snapshot of recruitment
and talent acquisition numbers for FY2021. She stated there
was a decrease in the number of applications processed as well
as a decrease in the number of full-time and part-time new
hires which was attributable to a six-month hiring freeze. She
further stated despite fewer hires, the number of job
advertisements increased due to the labor market shortage and
is a direct result of county departments needing to readvertise
positions due to the difficulty in filling positions. She
provided a chart of percentage of full-time positions filled
internally by current county employees. She noted a slight
decrease and stated the county continues to offer professional
development opportunities through career development plans and
Learning and Performance Center programs and services. She
` provided a summary of preemployment, promotion, and transfer
applicant clearance processes required to ensure county
employees meet certain standards to be a public servant. She
stated the processes include a drug test, a Federal Bureau of
Investigation (FBI) criminal background check, and education
verification. She introduced Ms. Nancy Brooking, Assistant
Director, to highlight ways the county rewards employees.
Ms. Brooking provided the Board with compensation highlights
and stated both average and median salaries increased in
FY2021. She further stated the increase is primarily attributed
to adjustments made during implementation of the step pay plan
for public safety employees and more employees taking advantage
of career development plan opportunities. She noted a decrease
in the number of employees below midpoint, which is considered
market and means more employees are moving in the right
direction. She provided facts and figures of career development
plans. She discussed health and dental benefits and stated
costs have been kept down due to use of the EMC, wellness
incentives, the high -deductible plan, and employees using
fewer medical services and having fewer elective procedures in
an effort to stay away from doctors' offices during the
pandemic. She stated 2022 health care rates are not going up.
She provided statistics of the C -Fit wellness incentive program
and fitness classes as well as EMC encounters. She discussed
the retirement outlook, which is experiencing normal, expected
growth. She reviewed deferred compensation options and stated
the county has an excellent participation rate of 66 percent
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compared to 54 percent nationally. She provided a chart of
leave utilization. She stated enrollment in the Paid Time Off
(PTO) plan is now ongoing. She provided a breakdown of Paid
Parental Leave usage, noting sixty-one percent was for the non -
birthing parent to bond with the new baby. She also provided
a breakdown of COVID-related paid leave. She then returned the
presentation to Ms. Lackey to discuss ways the county retains
its employees.
Ms. Lackey stated employee satisfaction is a critical factor
in the overall success of any organization. She further stated
the county provides many opportunities for employees to remain
engaged and feel valued, including fostering a sense of
belonging, supporting employee wellbeing with ways for
employees to balance their work and personal lives,
facilitating the celebration of diversity and inclusion, and
supporting professional development and networking
opportunities to develop future leaders. She reviewed turnover
for FY2021, noting county turnover increased slightly to 11.4
percent, and stated voluntary, involuntary, traditional, and
actual turnover have remained relatively consistent over a
three-year period. She further stated the county is on -par with
regional partners. She provided statistics of employee
relations matters and stated the county saw a decrease for
FY2021 attributable to fewer staff in the office during the
pandemic and an increase in telework. She further stated based
on the size of the county's workforce, the numbers are
relatively low, and she attributed that to the efforts of HR,
the County Attorney's Office, and department leaders and
managers, all of whom support proactive measures to maintain
work environments that are free from discrimination and
harassment. She provided details of workforce demographics
including average service, retirements, employees eligible to Ij
telework, generations, and the minority workforce. She then
returned the presentation to Ms. Martin Selby for concluding
remarks.
Ms. Martin Selby provided the Board with a high-level overview
of COVID-19 visits and testing at the EMC. She announced the
county received national and state recognition for how it
values its employees. She stated the county received the Forbes
Magazine Best -In -State Employers award for Virginia and Top
Workplaces for Diversity, Equity, and Inclusion (DE&T)
Practices award, both of which were based on feedback from
employees. She reviewed the county's Cultural and Religious
Holiday Observances Calendar, which is available on the
county's website, and stated the calendar now includes
Presidential and Gubernatorial Proclamations. She further
stated employees can import all observances to their Outlook
calendars. She made note of several FY2021 initiatives in
support of the workforce, several of which are ongoing such as
the pay study for the remainder of the workforce. She
highlighted a few of many ways HR supported the workforce
including providing a box of Girl Scout cookies and a
personalized thank -you note from the Board of Supervisors and
County Administrator to each employee during Public Service
Recognition Week. She stated HR also supported employee
resource groups such as Chesterfield Young Professionals, the
Diversity Advisory Committee, the Work Life Committee, the
Chesterfield Employees Association, and the C -Fit Wellness
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aw
Committee. She further stated employees having a voice in the
organization's policies and practices is just another
attribute that makes Chesterfield unique and a great place to
work. She introduced Ms. Laura Jensen, Practice Manager for
the EMC, Ms. Liz Marker, Chief of Administrative Services, Ms.
Kristi Brittle, Compensation and Benefits Manager, and Mr.
Chris Daniel, Principal Compensation Analyst, all of whom were
present for the update to the Board.
In response to Mr. Winslow's question relative to the cause
for the decrease in internal employees filling vacancies, Ms.
Martin Selby stated many times employees want to grow
horizontally rather than vertically, and it is the mere fact
that so many employees are taking advantage of career
development. She further stated she believes that has made a
huge impact on the number of internal promotions because
employees can excel in their careers right where they are.
In response to Mr. Winslow's question relative to employee
feedback on teleworking, Ms. Martin Selby stated employees love
it. She noted many employees are hybrid and have the ability
to split their time between home and the workplace. She stated
the ability to telework is almost required when recruiting
employees because every employer is offering the ability to
telework. She further stated as public servants it is important
to come into the workplace for many varied reasons, but in
order to be competitive in today's market, the county has to
have a telework program.
In response to Mr. Winslow's question relative to expanding
telework with an eye on the future, Ms. Martin Selby explained
that initial telework guidelines were expanded to a Remote Work
Policy, and HR encourages departments to look at ways to make
telework a more permanent part of an employee's work schedule
even after the pandemic has ended. She stated the county has
the equipment to do it and a policy that supports it.
Dr. Casey added that teleworking is not always a standard 8:30
a.m. to 5:00 p.m. workday, and some teleworkers are working
nights and weekends by their own preference. He stated
departments are accountable for ensuring citizens are served
from 8:30 a.m. to 5:00 p.m., but employees determining amongst
themselves how to stagger hours to serve others and themselves
better is a dynamic that the county is understanding and
tolerating. He further stated the freedom to telework is a
privilege, not a right, and there are certain positions that
cannot do it. He stated there are employees who cannot telework
because their home environment is not conducive to performing
their job duties attentively or they have connectivity issues.
Mr. Holland thanked Ms. Martin Selby for the presentation and
the great work on diversity, equity, and inclusion and asked
for continued focus on that initiative.
3.D. AIRPORT ANNUAL REPORT
Mr. Clay Bowles provided the Board with an update on the
Airport Rules and Regulations as well as progress on the Marsh
hangar. He stated an agenda item for the Board to approve
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updates to the Airport Rules and Regulations, Item 13.B.3.,
was on the Consent Agenda in the evening session, and he
provided details of the various updates which were unanimously
supported by the Airport Advisory Board. He then provided
details of the Marsh hangar which was purchased by the county
in FY2017 as part of an ongoing effort to acquire properties
near the Airport as they become available for the purposes of
safety and noise buffering. He stated repairs are underway and
completion is anticipated in late February 2022. He further
stated the project will create temporary storage space for
Schools and generate rental revenue for the Airport. He stated
completion of the Marsh hangar would also allow for the
demolition of the old Fulghum Center. He further stated once
the Capital improvement Program (CIP) project for a joint
county and Schools warehouse is completed, the Marsh hangar
will become available to be part of a future aeronautical area.
He thanked the Board for its support of the Airport and
introduced Mr. Jeremy Wilkinson, Airport Manager, to provide
details of Airport initiatives.
Mr. Wilkinson provided the Board with an overview of Airport
operations, amenities, and economic impact. He reviewed
performance measures which show a consistent upward trend since
2017. He discussed the Fuel Farm Replacement Project, the
rehabilitation of Airport Drive, the North Ramp Development
Project, Terminal HVAC Replacement and Finishes Update
Project, the Runway Extension Project, the Southeast Ramp
Development Project, Virginia State Police Hangar Improvements
Project, and the Economic Development area. He stated the
Airport is slated to receive approximately $300,000 annually
over the next five years from the federal infrastructure bill
and uses will be determined by the Federal Aviation
Administration (FAA). He provided details of the new Ramp
Manager position which is dedicated to ramp operations and
safety oversight. He then provided the Board with a financial
update. He stated the Airport has been successful at keeping
expenditures under revenues, and it generates approximately
$220,000 annually in personal property tax which is dedicated
to the Airport by county policy. He stated this year the funds
would go toward critical major maintenance projects such as
replacement of the roof at the Virginia State Police facility
and, going forward, the funds could help with operational costs
and local grant matches.
In response to Mr. Winslow's question relative to the length
of the waiting list for hangars, Mr. Wilkinson stated there
are multiple waiting lists for two different sizes of hangars.
He further stated one list may have five and the other may have
seven.
Mr. Holland stated it is very important to look at signage and
roadway improvements past the fire station as well as
appropriate lighting. He inquired about options for car rental,
such as Enterprise, at the Airport.
Mr. Wilkinson stated there is a satellite location at the
Airport.
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3.E. BUDGET UPDATE
Mr. Matt Harris, Deputy County Administrator, announced the
county received a Distinguished Budget Presentation Award from
the Government Finance Officers Association (GFOA). He shared
this quote from one of the reviewers: "Having reviewed budgets
for over 25 years I must say this is one of the most outstanding
of them all." He recognized the Budget team and stated he
believes this is one of the best documents put forward to
county residents. He reviewed Board actions over the last
several meetings addressing tax relief including raising the
Business, Professional, and Occupational License (BPOL)
threshold from $300,000 to $400,000; raising the Personal
Property Tax Relief threshold from $1,000 to $1,500; and
adjusting Elderly and Disabled Tax Relief program eligibility
brackets up by six percent. He stated the setting of a maximum
Real Estate Tax Rate is on the Consent Agenda (Item 13.B.6.).
He provided a graph of the Real Estate Tax Rate from 1997 to
the present and stated staff could not find any rate lower than
where the county is today. He further stated staff anticipates
revaluations will increase between eight and ten percent. He
stated the action would lower the rate by two cents, and the
Board could come down further if it so chooses during the
remainder of the budget process. He stated the consent item
authorizes staff to advertise the rate, and staff will bring
to the Board all rate scenarios paired with expenditures as
budget season kicks off in January and February.
Mr. Ingle expressed appreciation to Mr. Harris for sharing that
revaluations are expected to increase. He inquired if there
was any expectation that revaluations could increase by as much
as 20 percent.
Mr. Harris stated the only caveat is that the eight- to ten -
percent increase in revaluations is an average and there may
be pockets where it is higher or lower. He further stated staff
would bring a detailed presentation for not only residential
but also commercial. He stated on average, eight to ten percent
is a fair range based on what staff knows today.
Mr. Ingle stated it would be an anomaly if there was a 20
percent increase.
Mr. Harris concurred
In response to Mr. Carroll's question relative to when the Real
Estate Assessor would present his information to the Board,
Mr. Harris stated it would be concurrent with staff's
presentation of the revenue side of the budget in February.
Mr. Carroll stated it is important to get that information out.
3.F. TRANSPORTATION UPDATE
Mr. Brent Epps, Director of Transportation, provided the Board
with an update on Transportation items on the Consent Agenda.
He first discussed Item 13.B.4. - Endorsement of Candidate
Projects for Central Virginia Transportation Authority
Regional and Smart Scale Funding. He provided a chart of
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candidate projects and stated the connection of Ashbrook
Parkway was removed because it is being provided as a proffered
condition of a development. He further stated applications for
two projects (Alverser Drive/Old Buckingham Road Roundabout
and Matoaca Road/Woodpecker Road Roundabout) were being
resubmitted for Smart Scale funding.
In response to Mr. Winslow's question relative to which of the
top 10 Smart Scale projects may not make the cut, Mr. Epps
stated staff identifies "Smart Scale losers". He further stated
the 360 R -Cuts previously grouped into one project have now
been broken into individual projects in order to lower cost
which will raise their scores and improve their
competitiveness. He then provided details of Items 13.B.13.a.
- Appropriation of Funds and Authorization to Award a
Construction Contract for the Hopkins Road (Bonniebank Road to
South Melody Road) Sidewalk Project and 13.B.13.b. -
Appropriation of Funds and Authorization to Award a
Construction Contract for the Harrowgate Road/Cougar Trail
Pedestrian Improvements and Harrowgate Road (Dogwood Avenue -
South Street) Sidewalk Projects. Lastly, he reviewed Item
13.B.7. - Amend the FY2023 and FY2024 Transportation
Alternatives Project Commonwealth Center Bike/Pedestrian
Trail.
3.G. CONSENT AGENDA HIGHLIGHTS
Mr. Harris provided details of Items 13.B.1.e. - Resolution to
Authorize and Empower the Economic Development Authority for
the County of Chesterfield to Assist Lambert Landing II Limited
Partnership by the Issuance of its Tax -Exempt Multifamily
Housing Revenue Bonds in an Aggregate Principal Amount not to
Exceed $9,000,000; 13.B.9. - Approval of Amendment and
Extension of the Route 1 Incentive Policy; and 13.B.11. - Set
Public Hearing to Consider an Ordinance to Amend County Code
§ 7-3 (Precinct Boundaries and Polling Places) to Cure Precinct
Splits Resulting from the Redistricting of the County's
Magisterial Districts, to Establish Polling Places for New
Precincts, and to Move Precincts Redistricted into New
Magisterial Districts.
4. REPORTS
4.A. GENERAL ASSEMBLY LEGISLATION REPORT
The Board accepted the General Assembly Legislation Report.
4.B. DISTRICT IMPROVEMENT FUNDS (DIF) MONTHLY REPORT
The Board accepted the Monthly Report on District Improvement -
Funds. ]
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5. FIFTEEN -MINUTE CITIZEN COMMENT PERIOD ON UNSCHEDULED
MATTERS
Mr. Herbert Loveless addressed the Board relative to traffic
safety concerns and traffic enforcement.
6. CLOSED SESSION
6.A. 1) PURSUANT TO § 2.2-3711(A)(3), CODE OF VIRGINIA, 1950,
AS AMENDED, TO DISCUSS THE ACQUISITION BY THE COUNTY OF
REAL ESTATE FOR A PUBLIC PURPOSE WHERE DISCUSSION IN AN
OPEN MEETING WOULD ADVERSELY AFFECT THE BARGAINING
POSITION AND NEGOTIATING STRATEGY OF THE PUBLIC BODY,
1T 11 WTVQTTA T Tn G 1 7_1']11 !n1 /S1 rnnC nC \FTnrTNTA
BUSINESSES OR INDUSTRIES WHERE NO PREVIOUS ANNOUNCEMENT
HAS BEEN MADE OF THE BUSINESSES' OR INDUSTRIES' INTEREST
IN LOCATING OR EXPANDING THEIR FACILITIES IN THE
COMMUNITY
On motion of Mr. Winslow, seconded by Mr. Ingle, the Board went
into closed session 1) pursuant to § 2.2-3711(A)(3), Code of
Virginia, 1950, as amended, to discuss the acquisition by the
county of real estate for a public purpose where discussion in
an open meeting would adversely affect the bargaining position
and negotiating strategy of the public body, and 2) pursuant
to § 2.2-3711(A)(5), Code of Virginia, 1950, as amended, to
discuss or consider prospective businesses or industries or
the expansion of existing businesses or industries where no
previous announcement has been made of the businesses' or
industries' interest in locating or expanding their facilities
in the community.
Ayes: Holland, Winslow, Ingle, Carroll and Haley.
Nays: None.
Reconvening:
On motion of Ms. Haley, seconded by Mr. Ingle, the Board
adopted the following resolution:
WHEREAS, the Board of Supervisors has this day adjourned
into Closed Session in accordance with a formal vote of the
Board and in accordance with the provisions of the Virginia
Freedom of Information Act; and
WHEREAS, the Virginia Freedom of Information Act effective
July 1, 1989 provides for certification that such Closed
Session was conducted in conformity with law.
NOW, THEREFORE BE IT RESOLVED, the Board of Supervisors
does hereby certify that to the best of each member's
knowledge, i) only public business matters lawfully exempted
from open meeting requirements under the Freedom of Information
Act were discussed in Closed Session to which this
certification applies, and ii) only such business matters were
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identified in the motion by which the Closed Session was
convened were heard, discussed or considered by the Board. No
member dissents from this certification.
Mr.
Ingle:
Aye.
Mr.
Carroll:
Aye.
Ms.
Haley:
Aye.
Mr.
Winslow:
Aye.
Mr.
Holland:
Aye.
DINNER
on motion of Mr. Carroll, seconded by Ms. Haley, the Board
recessed to the Eanes-Pittman Public Safety Training Center
for dinner with the legislative delegation.
Ayes: Holland, Winslow, Ingle, Carroll and Haley.
Nays: None.
Mr. Holland welcomed members of the Legislative Delegation and
introduced Dr. Casey to provide introductory remarks.
Dr. Casey provided details of several awards and accolades the
county recently received. He introduced Ms. Natalie Spillman,
Intergovernmental Relations Administrator, to provide a brief
presentation on the county's legislative priorities for the
upcoming 2022 General Assembly Session.
Ms. Spillman stated infrastructure funding remains a top
priority in Chesterfield. She discussed the county's long-
standing participation in the state's revenue sharing program,
noting the county has the second largest road network and the
state receives a one -hundred -percent return on its investment.
She stated the revenue sharing program is a critical source
for constructing and maintaining the county's road
infrastructure, and the county needs the state as a partner to
ensure the program remains intact for the future. Next, she
discussed the state funding formula and staffing standards.
She stated affording localities the flexibility and autonomy
to make decisions or exploring ways to review the staffing
standards results in more equitable and fair allocation of
resources when the state's minimum standards do not meet the
community's expected level of service. She then provided
details of advocacy topics included in the county's legislative
program such as holding the state accountable for state -
responsible inmates; supporting a tax code revision to clarify
accommodations, specifically that the Greater Richmond
Convention Center is not a hotel; supporting additional funding
to close the gap on fully funding the Fall Line Trail; and
supporting the Virginia Employment Commission's sharing of
locality -specific data. Lastly, she reviewed emerging topics
for the delegation's consideration including the detrimental
effects of potential Freedom of Information Act (FOIA)
legislation; substantial lost revenue resulting from the
grocery tax repeal; and disparity in the state code definition
of a boundary. In closing, she encouraged the delegation to
contact county staff with any questions or concerns.
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J
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j
Mr. Holland opened the floor for questions and comments from
the delegation.
Delegate Lee Ware inquired about the fiscal impact of the
grocery tax repeal.
Discussion ensued relative to Standards of Quality (SOQ) and
the cost of augmenting positions to lower class sizes.
In response to Senator Joseph Morrissey's question relative to
the status of Riverside Regional Jail, Mr. Holland provided
details of his recent visit to the jail. He stated he was
impressed with operations and his concerns were alleviated. He
further stated he was shown meeting rooms where inmates can
meet with their attorneys.
Discussion ensued relative to the Consent Order, the length of
time needed to onboard new personnel, out -of -compliance
inmates, and required public reporting.
In response to Senator Morrissey's request for an update on
the public defender's office, Ms. Haley stated everyone is
interested in tracking how that office is performing.
Discussion ensued relative to Senator Ghazala Hashmi's request
for clarification about the county's loss of revenue resulting
from the grocery tax repeal.
In response to Delegate Carrie Coyner's question relative to
the Virginia Employment Commission's handling of COVID
assistance, Dr. Casey explained what the county did to prepare
for the loss of federal benefits in September.
In response to Senator Amanda Chase's question relative to
body -worn cameras and an increase in Compensation Board
funding, Mr. Matt Harris stated no additional resources have
been allocated. He further stated there are six underfunded
positions in the Commonwealth's Attorney Office, and there has
been no progress.
In response to Delegate Roxann Robinson's request for
prioritization of legislative topics, Mr. Holland stated
education, constitutional offices, transportation, and revenue
sharing are top -priority topics.
Dr. Casey stated Ms. Spillman would send a follow-up letter to
the delegation with more specific information.
Mr. Holland welcomed Delegate -Elect Mike Cherry and Delegate -
Elect Kim Taylor, both of whom expressed their appreciation
for the presentation.
Mr. Winslow stated deficient road conditions are a growing
issue and a matter of great importance.
Mr. Holland provided closing remarks and noted revenue sharing
is a matter of importance as well.
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It was generally agreed that the Board of Supervisors recess
to the Public Meeting Room to continue the regularly scheduled
meeting.
Reconvening:
Mr. Holland requested all individuals in the Public Meeting
Room to only sit in designated seats, maintain spatial
distancing from others, and not congregate in groups. He stated
all Board members have received copies of citizen comments
posted to the online portal. (It is noted citizen comments
received through the online portal are attached as Attachment
A.)
8. INVOCATION
The Honorable Leslie Haley, Midlothian District Supervisor,
gave the invocation.
9. PLEDGE OF ALLEGIANCE
Eagle Scout Luke Carlson led the Pledge of Allegiance to the
Flag of the United States of America.
10. COUNTY ADMINISTRATION UPDATE
10.A. CIRCUIT COURT CHIEF JUDGE REMARKS
The Honorable Edward A. Robbins, Jr., Chief Judge of the
Circuit Court, was present to recognize Ms. Tricia Muller,
Administrator of Judicial Operations. He stated Ms. Muller is
singularly the force behind the Judges' Chambers' success at
maximizing judicial resources every day to effectively meet
citizens' needs. He provided details of her oversight of
several personnel who see themselves as members of a work
family team. He described her as a straight shooter who speaks
truth to power bluntly and stated he values her counsel. He
discussed her proactive measures to ensure all three courts
received audio-visual upgrades and her successful effort to
have dedicated Information Systems Technology professionals
embedded in the courts. He stated citizens will never know how
much their access to the court over the past two years was due
to the selfless and skilled efforts of Ms. Muller. He further
stated she is one of a kind, and the court is lucky to have
her.
Ms. Muller expressed appreciation for the recognition and
stated it was a great honor and highlight of her career to work
for Judge Robbins in support of the important work done in the
judicial branch of government. She further stated she has been
in her profession for 31 years, and she believed the
administration of justice is a special calling. She thanked
Judge Robbins for the recognition and stated she is just one
of many working every day in the county's three courts who work
to ensure citizens have access to, and faith and trust in, the
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court system. She thanked the Board for recognizing the
judicial branch of government.
10.8. INTRODUCTION OF DEPUTY COUNTY ADMINISTRATOR FOR
COMMUNITY OPERATIONS
Dr. Casey welcomed Mr. Clay Bowles, Director of General
Services, and announced his appointment as the new Deputy
County Administrator for Community Operations effective upon
approval of Item 13.B.12. on the Consent Agenda.
Mr. Bowles stated he is honored to have been selected for the
position, and it is a realization of a dream since he decided
on a career public service. He thanked the Board for the vote
of confidence.
10.C. CCHASM THANKSGIVING UPDATE
Dr. Casey announced the Chesterfield Colonial Heights Alliance
for Social Ministry (CCHASM) completed its annual Thanksgiving
meal program at the county fairgrounds providing over 3,000
meals for citizens of the county. He introduced Ms. Dawn McCoy,
Chief Executive Officer, and Ms. Mary Anne Weeks, Outreach
Director, to provide a brief overview of this year's successful
program.
Ms. McCoy provided details of the small, non-profit
organization working cooperatively with local agencies, church
alliance members, community partners, and others for more than
30 years to provide emergency food assistance, financial
assistance, and women's career clothing to residents in
Chesterfield, Colonial Heights, Dinwiddie, Petersburg,
Hopewell, and Prince George. She stated approximately 47
percent of the meals assembled were distributed to families
from Chesterfield. She provided details of volunteers who
worked tirelessly to assemble and distribute the meal bags.
She expressed appreciation for many county departments who
provided assistance. She introduced the playing of a
promotional video and afterward thanked the Board for the
opportunity to share about the event.
10.D. LIBRARY UPDATE
Dr. Casey announced county libraries are distributing free at-
home COVID test kits to the community. He stated approximately
3,200 kits have been distributed from November 231a to date.
He also announced the closing of the Midlothian Library in
order to begin the demolition and rebuilding project which will
yield a new, state-of-the-art library for the community.
10.E. OTHER COUNTY ADMINISTRATION UPDATES
• Dr. Casey announced the county's FY2020 Popular Annual
Financial Report produced by the Accounting Department
received the Government Finance officers Association's
Award for Outstanding Achievement in Popular Financial
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Reporting. He congratulated Ms. Donna Arrington, Director
of Accounting, and her team for creating a report that is
easy for citizens and users to understand.
• Dr. Casey announced the Christmas Mother program is
underway at the county fairgrounds and preparing to serve
more than 1,028 families and over 100 foster children this
holiday season.
• Dr. Casey shared pictures of the county's electronic
billboard program which utilizes four physical billboard
units at 8601 Midlothian Turnpike (near Goodwill and
Enterprise), Hull Street Road/Courthouse Road, 10010
Midlothian Turnpike/Robious Road, and Interstate 95 at
Willis Road. He stated Lamar Advertising estimates about
1.1 million impressions each week on these e -billboards.
• Dr. Casey announced the Department of Communications and
Media has updated a Google Map developed last year to
highlight the locations of prominent holiday lights
throughout the county.
• Dr. Casey recognized the Juvenile Detention Home for
achieving 100 percent compliance with state and federal
regulations during a recent audit by the state Department
of Juvenile Justice. He credited Ms. Marilyn Brown,
Director of Juvenile Justice Services, and her staff for
the accomplishment.
• Dr. Casey announced the recent dedication of the Sheriff's
Memorial and called forward Sheriff Karl Leonard to
provide additional remarks about the ceremony.
Sheriff Leonard stated many county departments,
businesses, and citizens helped with the memorial
honoring the sacrifice of three Sheriff's employees. He
further stated family members were present and expressed
their appreciation for recognizing the loss of their loved
ones in service to the county. He expressed appreciation
for the combined effort to make the memorial happen.
11. BOARD MEMBER REPORTS
Mr. Ingle reported on the Chester Kiwanis Christmas Parade and
stated the citizens lined both sides of the street in great
anticipation of each group. He announced the upcoming Christmas
on the Green event hosted by Mission Community Church on
Saturday, December 18th at 6:00 p.m. Lastly, he wished everyone
a safe and happy holiday season.
Mr. Winslow congratulated the first group of inductees into
the Chesterfield County Public Schools (COPS) Hall of Fame
which includes Ms. Betty Hornick, Ms. Deloris Jackson, Ms. Sue
Robertson, Mr. Greg Cummings, Mr. Ralph Floyd, Dr. Billy
Cannaday, Ms. Louan Stanfield, Mr. Jack Winn, Mr. Jamie
Accashian, Dr. Jane Baskerville, and Ms. Dianne Smith. He
stated this is an impressive group when considering their
lifetime efforts for the benefit of the county's children. He
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reported on his participation in the U.S. Sports Congress's
Annual Summit on Sports Tourism and Economic Development held
in Frisco, Texas, and noted the many sports tourism initiatives
happening in the county.
Mr. Carroll wished everyone a happy holiday season and
acknowledged the honor to serve on the Board and to serve the
community.
Mr. Holland extended congratulations to the CCPS Hall of Fame
inductees. He reported on his attendance at the Bon Secours
St. Francis Medical Center Pop the Top event celebrating the
addition of 50 new beds. He also reported on his recent visit
to Riverside Regional Jail. He stated he was very impressed
with the people and their commitment to serving the inmates
and helping them return to society. Next, he reported on his
attendance at the Light the World event held by the
Chesterfield Church of Jesus Christ - Latter Day Saints where
trucks of food were donated to the Chesterfield Food Bank. He
shared with the congregation that each of the Supervisors prays
for them and their wellbeing. Lastly, he played his video
highlighting Parks and Recreation opportunities available in
the Dale District.
On behalf of all the Board members, Mr. Ingle introduced the
playing of the Board's holiday greeting video.
12. RESOLUTIONS AND SPECIAL RECOGNITIONS
12.A. RESOLUTION RECOGNIZING BOY SCOUT LURE ANDREW CARLSON
(W
UPON
ATTAINING THE RANK OF
EAGLE SCOUT
Ms. Susan
Pollard, Director of
Communications and Media,
introduced
Eagle Scout Luke Andrew
Carlson, who was present to
receive the
resolution.
On motion of Mr. Holland, seconded by Mr. Winslow, the Board
adopted the following resolution:
WHEREAS, the Boy Scouts of America was incorporated by
Mr. William D. Boyce on February S, 1910, and was chartered by
Congress in 1916; and
WHEREAS, the Boy Scouts of America was founded to build
character, provide citizenship training and promote physical
fitness; and
WHEREAS, after earning at least 21 merit badges in a wide
variety of skills including leadership, service and outdoor
life, serving in a leadership position in a troop, carrying
out a service project beneficial to their community, being
active in the troop, demonstrating Scout spirit, and living up
to the Scout Oath and Law, Mr. Luke Andrew Carlson, of Troop
2822, sponsored by Bethia United Methodist Church, has
accomplished those high standards of commitment and has reached
the long -sought goal of Eagle Scout, which is received by only
four percent of those individuals entering the Scouting
movement; and
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WHEREAS, growing through his experiences in Scouting,
learning the lessons of responsible citizenship, and
endeavoring to prepare himself for a role as a leader in
society, Luke has distinguished himself as a member of a new
generation of prepared young citizens of whom we can all be
very proud.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield
County Board of Supervisors, this 15th day of December 2021,
publicly recognizes Mr. Luke Andrew Carlson, extends j
congratulations on his attainment of Eagle Scout, and V/
acknowledges the good fortune of the county to have such an
outstanding young man as its citizen.
Ayes: Holland, Winslow, Ingle, Carroll and Haley.
Nays: None.
Mr. Carroll presented the executed resolution and patch to Mr.
Carlson, accompanied by his father, expressed appreciation for
his dedication to the community, and wished him well in future
endeavors.
Mr. Carlson provided details of his Eagle Scout project to
build wheelchair accessible picnic tables for use at the county
fairgrounds and expressed appreciation to his parents and
others for their support.
12.B. RESOLUTION RECOGNIZING DEPUTY COUNTY ADMINISTRATOR
SCOTT ZAREMBA UPON HIS RETIREMENT
Mr. Matt Harris introduced Mr. Scott Zaremba, who was present
to receive the resolution.
On motion of Mr. Winslow, seconded by Ms. Haley, the Board
adopted the following resolution:
WHEREAS, Mr. Scott W. Zaremba began serving Chesterfield
County in the Human Resources Department (formerly Human
Resources Management) as a Compensation and Classification
Analyst in November 1988, and would go on to become a Senior
HR Analyst in 1990, the Compensation and Benefits Administrator
in 1992, and then Compensation and Benefits Manager in early
1997; and
WHEREAS, Mr. Zaremba would quickly be promoted to
Assistant Director of HR in July 1997, and then Director of HR
Programs in February 2011; and
WHEREAS, Mr. Zaremba would attain the position of Deputy
County Administrator for Community Operations in October 2016,
having distinguished himself as a widely trusted and well-
respected professional committed to helping Chesterfield
achieve and maintain the outstanding level of public service
for which it is known; and
WHEREAS, Mr. Zaremba, throughout his career, has
consistently demonstrated his unique skill in establishing and
navigating policy in the course of delivering local government
programs and services; and
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12/15/2021
WHEREAS, Mr. Zaremba's institutional knowledge of
Chesterfield combined with his expansive knowledge of
government operations has established himself as a very capable
and highly sought-after resource among countless co-workers
and colleagues throughout Chesterfield, the region and state;
and
WHEREAS, Mr. Zaremba's work has won him personal praise
five times from the National Association of Counties as well
as an Award for Outstanding Achievement and Dedication from
the Virginia Chapter of the International Personnel Management
Association; and
WHEREAS, Mr. Zaremba's career and work have helped
establish numerous firsts for Chesterfield, including him
being hired as Human Resources' first dedicated employee
specializing in compensation; the implementation of the
county's current Paid Time Off program; the establishment of
Health Savings Accounts for employees within the county
benefits package; and the transition of Chesterfield to being
self-insured; and
WHEREAS, Mr. Zaremba has led numerous project teams tasked
with solving very complex challenges, including a joint county -
school initiative to ensure compliance with Governmental
Accounting Standards Board principles on reporting liability
for post -employment benefits; the C -fit wellness program; a
cash award system in 1991 that's still in use today; and led
the HR portion of OneSolution implementation, the largest
systems implementation in county history; and
WHEREAS, Mr. Zaremba, as Deputy County Administrator for
Community Operations for the past five years, has collectively
overseen the important work of Cooperative Extension, the
General Services Department, Information Systems Technology,
Parks and Recreation, the Chesterfield County Public Library
and the Risk Management Department, while also lending
assistance and leadership to issues, programs and initiatives
of importance across the organization and community; and
WHEREAS, Mr. Zaremba has overseen vast program and service
improvement within the departments he oversees, including a
reimagined role for libraries during the COVID-19 pandemic;
significant efficiencies and enhancements within Fleet
Management (General Services) and Parks and Recreation
resulting in recognition among the "Top 50 Fleets in American"
and "Top 5 Parks and Recreation Systems in America," negotiated
new deals with fixed -base operators at the county airport, and
has overseen tens of millions of dollars of new construction
projects, facility renovations and technology enhancements for
Chesterfield.
WHEREAS, Mr. Zaremba has also helped shepherd the county's
overall response to the COVID-19 pandemic, especially in the
area of Risk Management, and in ways that have kept county
services and programs continuing throughout months of
uncertainty and led to significant enhancements to public
services going forward, overall.
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NOW, THEREFORE, BE IT RESOLVED that the Chesterfield
County Board of Supervisors, this 15th day of December, 2021,
publicly recognizes Mr. Scott Zaremba and extends on behalf of
its members and the residents of Chesterfield County,
appreciation for his outstanding 33 years of service to the
county and sincerest congratulations and best wishes for a long
and happy retirement.
AND, BE IT FURTHER RESOLVED that a copy of this resolution
be presented to Mr. Zaremba, and that this resolution be
permanently recorded among the papers of this Board of
Supervisors of Chesterfield County, Virginia.
Ayes: Holland, Winslow, Ingle, Carroll and Haley.
Nays: None.
Mr. Holland presented the executed resolution to Mr. Zaremba,
accompanied by members of his family, congratulated him on his
distinguished career, and wished him well in future endeavors.
Dr. Casey presented Mr. Zaremba with an engraved brick,
expressed appreciation for his exceptional and faithful
service to the county, and wished him well in his retirement.
Mr. Zaremba thanked the Board of Supervisors for the special
recognition and kind sentiments. He reflected on many changes
during his tenure but noted the constant of quality people is
what makes the county special.
A standing ovation followed.
13. NEW BUSINESS
13.A.
j
13.A.1. PERSONNEL APPEALS BOARD
On motion of Ms. Haley, seconded by Mr. Winslow, the Board
nominated and reappointed Ms. Lisa Licata to serve as an at -
large representative on the Personnel Appeals Board, whose term
is effective January 1, 2022, and will expire on December 31,
2024.
Ayes: Holland, Winslow, Ingle, Carroll and Haley.
Nays: None.
13.A.2. CHESTERFIELD COMMUNITY SERVICES BOARD
On motion of Mr. Winslow, seconded by Ms. Haley, the Board
nominated/appointed/reappointed Ms. Daveida Murphy -Hasan and
Mr. Mark Sacra to serve as at -large representatives on the
Chesterfield Community Services Board, whose terms are
effective January 1, 2022, and will expire on December 31,
2024.
And, further, the Board changed Mr. Vince Burgess from an at -
large representative to the Clover Hill District
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12/15/2021
representative for the duration of his term which will expire
on December 31, 2023.
Ayes: Holland, Winslow, Ingle, Carroll and Haley.
Nays: None.
13.A.3. CENTRAL VIRGINIA WASTE MANAGEMENT AUTHORITY
on motion of Mr. Winslow, seconded by Ms. Haley, the Board
nominated and appointed Ms. Mindy McKinney to serve as an
alternate board member on the Central Virginia Waste Management
Authority, whose term is effective January 1, 2022, and will
expire on December 31, 2025.
Ayes: Holland, Winslow, Ingle, Carroll and Haley.
Nays: None.
13.A.4. CAMP BAKER MANAGEMENT BOARD
On motion of Ms. Haley, seconded by Mr. Ingle, the Board
nominated and appointed Mr. Norman Johnson to serve as the Dale
District representative on the Camp Baker Management Board,
whose term is effective January 1, 2022, and will expire April
30, 2023.
Ayes: Holland, Winslow, Ingle, Carroll and Haley.
Nays: None.
13.A.5. COMMUNITY POLICY AND MANAGEMENT TEAM
On motion of Mr. Ingle, seconded by Ms. Haley, the Board
nominated and reappointed Mr. William Stanley, Ms. Danika
Briggs, Ms. Karen Reilly -Jones, Ms. Larissa Carpenter, Ms.
Vicki Stamps, and Ms. Diane Glover to serve on the Community
Policy and Management Team, whose terms are effective January
1, 2022, and will expire on December 31, 2024.
Ayes: Holland, Winslow, Ingle, Carroll and Haley.
Nays: None.
(It is noted the term of Ms. Diane Glover, who is the Director
of the Special Education Department for Chesterfield County
Public Schools, was not due to expire until December 31, 2022.
However, in order to make her term expiration date consistent
with the others, her term was modified to expire on December
31, 2024.)
13.A.6. RICHMOND METROPOLITAN TRANSPORATION AUTHORITY
On motion of Ms. Haley, seconded by Mr. Winslow, the Board
nominated and appointed Mr. Ian Millikan as an at -large
representative on the Richmond Metropolitan Transportation
Authority, whose term is effective immediately and will expire
on June 30, 2022.
Ayes: Holland, Winslow, Ingle, Carroll and Haley.
Nays: None.
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13.B. CONSENT ITEMS
13.B.1. ADOPTION OF RESOLUTIONS
13.B.1.a. RESOLUTION RECOGNIZING MR. ROCKY J. HENDERSON,
DEPARTMENT OF GENERAL SERVICES, WASTE AND RECOVERY
DIVISION, UPON HIS RETIREMENT
On motion of Mr. Winslow, seconded by Ms. Haley, the Board
adopted the following resolution:
WHEREAS, Mr. Rocky J. Henderson retired from the
Chesterfield County, Department of General Services, Waste and
Resource Recovery Division effective December 1, 2021 after 30
years of service; and
WHEREAS, on July 1, 1991, Mr. Henderson was hired as a
Landfill Attendant; and
WHEREAS, in 1994, Mr. Henderson was promoted to Principal
Labor Crew Chief; and
WHEREAS, in 1997, Mr. Henderson was recognized for his
contributions and leadership in the School of Quality and
Continuous Improvement for operational and cost savings
achievements; and
WHEREAS, in 2003, Mr. Henderson helped facilitate the
Waste and Resource Recovery Division's merger with
Environmental Management, resulting in reduced costs and
improved protection of the environment; and
WHEREAS, in 2005 and 2006, Mr. Henderson was selected as
the Waste and Resource Recovery Division's Employee of the
year; and
WHEREAS, in 2007, with expanded responsibilities and
oversite of the County's Convenience Centers, Mr. Henderson's
position was reclassified as Waste and Resource Recovery's
Customer Service Operations Manager; and
WHEREAS, Mr. Henderson was a key member of the Waste and
Resource Recovery Division's Environmental Health and Safety
Management Team, which achieved ISO 14001 certification, as
well as the Virginia Department of Environmental Quality's
Extraordinary Environmental Enterprise certification; and
WHEREAS, Mr. Henderson contributed many volunteer hours
as the United Way Campaign Chairman for the Department of
General Services, helping to improve lives in the community;
and
WHEREAS, Mr. Henderson always performed his duties and
responsibilities in an efficient manner placing the welfare
and safety of co-workers, other county employees, and the
public above his own personal comfort and will be missed by
his fellow cc -workers.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield
County Board of Supervisors recognizes the outstanding
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contributions of Mr. Rocky S. Henderson, expresses the
appreciation of all citizens for his service to Chesterfield
County, and extends appreciation for his dedicated service to
the County, congratulations upon his retirement, and best
wishes for a long and happy retirement.
Ayes: Holland, Winslow, Ingle, Carroll and Haley.
Nays: None.
�y 13.E.1.b. RESOLUTION RECOGNIZING MS. TERRI R. SANISLO,
EMERGENCY COMMUNICATIONS CENTER, UPON HER
RETIREMENT
On motion of Mr. Winslow, seconded by Ms. Haley, the Board
adopted the following resolution:
WHEREAS, Ms. Terri R. Sanislo began her public service
with the County as a Police Dispatcher on May 16, 1988 in the
Emergency Communications Center, and faithfully served
Chesterfield County for over 30 years until December 1, 2021;
and
WHEREAS, Ms. Sanislo was able to adapt to the ever-
changing environment and growth within Chesterfield County and
the Emergency Communications Center including the
Consolidation of the Emergency Communications Center, upgrades
of the enhanced 9-1-1 system, county's radio system, and
Computer -Aided Dispatch System throughout her career; and
WHEREAS, Ms. Sanislo has served as a Communications
Training Officer for Police Radio and Teletype during her
career as well as assisted the police department with role-
playing during new police academies; and
WHEREAS, Ms. Sanislo was the first chairperson of the
Emergency Communications TQI committee for several years; and
WHEREAS, Ms. Sanislo assisted with the development of a
new Teletype system and participated in state VCIN audits and
maintaining all Teletype files and paperwork on a monthly
basis; and
WHEREAS, Ms. Sanislo has displayed a helpful, courteous,
and caring attitude while working with internal and external
customers by providing a high level of commitment to her work
performance as a thorough and conscientious employee; and
WHEREAS, Ms. Sanislo has provided the Emergency
Communications Center and Chesterfield County with many years
of loyal and dedicated service; and
WHEREAS, Chesterfield County and the Board of Supervisors
thank Ms. Sanislo for her diligent service.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield
County Board of Supervisors recognizes Ms. Terri R. Sanislo
and extends on behalf of its members and the citizens of
Chesterfield County, appreciation for her service to the
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county, congratulations upon her retirement, and best wishes
for a long and happy retirement.
Ayes: Holland, Winslow, Ingle, Carroll and Haley.
Nays: None.
13.B.1.c. RESOLUTION RECOGNIZING MR. TIMOTHY G. STICKEL,
UTILITIES DEPARTMENT, UPON HIS RETIREMENT
On motion of Mr. Winslow, seconded by Ms. Haley, the Board
adopted the following resolution:
WHEREAS, Mr. Timothy G. Stickel retired from the
Chesterfield County Utilities Department on December 1, 2021
after faithfully serving the county and its citizens for more
than 21 years; and
WHEREAS, Mr. Stickel began his public service with
Chesterfield County on July 10, 2000, when he was hired by the
Chesterfield County Utilities Department as a Utility Worker;
and
WHEREAS, Mr. Stickel was promoted On August 12, 2006, to
Utility Plant Mechanic in the department's Water Pumping
Station section; and
WHEREAS, Mr. Stickel was promoted on December 10, 2011 to
Senior Labor Crew Chief in the department's Wastewater
Collections section; and
WHEREAS, Mr. Stickel completed his career with
Chesterfield County as a Principal Labor Crew Chief in the
department's wastewater Collection section; and
WHEREAS, Mr. Stickel supported the department's role of
being a responsible protector of the environment by providing
wastewater conveyance for treatment that was safe, reliable,
and environmentally sound; and
WHEREAS, Mr. Stickel willingly and faithfully worked to
reduce and eliminate inflow and infiltration in the wastewater
collection system; and
WHEREAS, Mr. Stickel acted as an exemplary steward of the
public trust by working with fellow staff to ensure that the
citizens of Chesterfield County received services in the most
efficient and cost-effective manner possible; and
WHEREAS, Mr. Stickel was instrumental in contributing to
the excellent reputation of the department by providing world-
class customer service to the residents of Chesterfield County;
and
WHEREAS, throughout his career with Chesterfield County,
Mr. Stickel displayed dependability, aptitude, initiative,
good character, and high values.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield
County Board of Supervisors recognizes the contributions of
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Mr. Timothy G. Stickel, expresses the appreciation of all
residents for his service to the county, and extends their
appreciation for his dedicated service and their
congratulations upon his retirement.
Ayes: Holland, Winslow, Ingle, Carroll and Haley.
Nays: None.
13.B.1.d. RESOLUTION RECOGNIZING MS. TARA T. GRAVES,
CHESTERFIELD COUNTY UTILITIES DEPARTMENT,
UPON HER RETIREMENT
On motion of Mr. Winslow, seconded by Ms. Haley, the Board
adopted the following resolution:
WHEREAS, Ms. Tara T. Graves will retire from the
Chesterfield County Utilities Department on December 31, 2021;
and
WHEREAS, Ms. Graves began her public-service career with
the Chesterfield County Utilities Department on August 2, 2004,
as a meter reader responsible for reading meters and providing
accurate information for bimonthly billings which she helped
provide excellent customer service on behalf of the department;
and
WHEREAS, Ms. Graves received complimentary emails,
letters, and calls from customers and supervisors regarding
/// the excellent customer service that she provided to them; and
WHEREAS, Ms. Graves was recognized for her dedication,
skills, exemplary attendance record, and exceptional job
performance, and throughout the course of her career, received
recognition for teamwork, participation on employee engagement
teams, excellence in customer service and years of dedicated
service; and
WHEREAS, Ms. Graves continuously provided outstanding
customer service by volunteering for additional duties,
helping teammates, volunteering on any jobs that needed
completion, and sharing knowledge and skills to new trainees;
and
WHEREAS, Ms. Graves is dependable, has a great work ethic,
is dedicated to the department, does everything that is asked
of her and more, is willing to work on Saturdays to complete
tasks for the week, and volunteers to do extra duties if
needed; and
WHEREAS, Ms. Graves willingly served numerous internal
and external customers in the most courteous and professional
manner while being responsible for accurately reading meters;
and
WHEREAS, Ms. Graves experienced significant technological
changes throughout her career including the progression from
paper transactions to handheld devices for reading meters for
which she learned and later excelled in using; and
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WHEREAS, Ms. Graves became proficient on the electronic
meter reading system to ensure all meter reads were downloaded,
uploaded and completed in a timely manner; and
WHEREAS, Ms. Graves has taken a variety of classes and
attended customer service workshops where she gained a
significant amount of knowledge as well as skills in leadership
which she has passed on through training and mentoring
employees in the Field Services section to ensure their
success; and i
WHEREAS, Ms. Graves has exhibited dedication, knowledge,
pride, dependability, competency, and quality in the work she
performed at the Chesterfield County Utilities Department
along with a unique aptitude and extraordinary ability to
provide excellent customer service to all internal and external
customers.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield
County Board of Supervisors recognizes Ms. Tara T. Graves and
extends on behalf of its members and the citizens of
Chesterfield County their appreciation for more than 17 years
of service to the County.
Ayes: Holland, Winslow, Ingle, Carroll and Haley.
Nays: None.
13.B.1.e. RESOLUTION TO AUTHORIZE AND EMPOWER THE
ECONOMIC DEVELOPMENT AUTHORITY FOR THE
COUNTY OF CHESTERFIELD TO ASSIST LAMBERT
LANDING II LIMITED PARTNERSHIP BY THE
ISSUANCE OF ITS TAX-EXEMPT MULTIFAMILY
HOUSING REVENUE BONDS IN AN AGGREGATE
PRINCIPAL AMOUNT NOT TO EXCEED $9,000,000
On motion of Mr. Winslow, seconded by Ms. Haley, the Board
adopted the following resolution:
RESOLUTION OF THE BOARD OF SUPERVISORS OF THE COUNTY
OF CHESTERFIELD, VIRGINIA ON THE ISSUANCE OF UP TO
$9,000,000 OF MULTIFAMILY HOUSING REVENUE BONDS BY
THE ECONOMIC DEVELOPMENT AUTHORITY OF THE COUNTY OF
CHESTERFIELD (THE "AUTHORITY") FOR THE BENEFIT OF
LAMBERT LANDING II LIMITED PARTNERSHIP
WHEREAS, the Industrial Development and Revenue Bond Act,
Chapter 49, Title 15.2 of the Code of Virginia of 1950, as
amended (the "Act"), authorizes and empowers the Authority to
assist Lambert Landing IT Limited Partnership (the
"Applicant") by the issuance of its tax-exempt multifamily
housing revenue bonds in an aggregate principal amount not to
exceed $9,000,000 (the "Bonds"), the proceeds of which would
be loaned to the Applicant to finance and/or reimburse the
Applicant for all or a portion of (1) the costs of acquisition,
construction and equipping of Lambert Landing II, a multifamily
apartment complex to be located at 11501 Jefferson Davis
Highway, Chester, Virginia 23831 consisting of 48 apartment
units in one four-story residential building, which is expected
to include a community room, a fitness center, a laundry
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facility, a playground and related parking lots and
administrative offices, all to be situated on approximately
1.19 acres of land (collectively, all such facilities are
referred to as the "Project"); (2) the costs of funding any
required reserve funds for debt service on the Bonds; and (3)
the costs of issuance of the Bonds, as applicable and permitted
by law; and
WHEREAS, under the Act, the Authority is authorized to
issue bonds to finance facilities such as the Project, and the
Project is located within the jurisdictional boundaries of the
County of Chesterfield, Virginia (the "County"); and
WHEREAS, Section 147(f) of the Internal Revenue Code of
1986, as amended (the "Code"), and Section 15.2-4906 of the
Code of Virginia 1950, as amended (the "Virginia Code"),
require approval by the Board of Supervisors of the County (the
"Board"), as the applicable elected governmental unit having
jurisdiction over the area in which the Project is to be
located and as the governing body of the locality on behalf of
which the Bonds of the Authority are to be issued, of the
issuance of any private activity bonds by the Authority after
the Authority has held a public hearing to consider the
issuance of such bonds, as one of the acts required in order
for the interest on such bonds to qualify for exemption from
the imposition of federal income tax; and
WHEREAS, the Authority held a public hearing on November
18, 2021 in compliance with Section 147(f) of the Code, and
Section 15.2-4906 of the Virginia Code, and after such public
hearing, adopted an Inducement Resolution authorizing, among
other things, the Applicant to proceed with the steps necessary
for issuance of the Bonds, subject to the adoption of this
resolution by the Board to approve the issuance of the Bonds,
and final approval of the issuance of the Bonds by the
Authority; and
WHEREAS, the Authority has recommended that the Board
approve the issuance of the Bonds; and
WHEREAS, a copy of the Authority's Inducement Resolution
with respect to the Bonds, a summary of the statements made at
the public hearing with respect to the Bonds, and a Fiscal
Impact Statement in the form prescribed by Section 15.2-4907
of the Virginia Code have been filed with the Board; and
WHEREAS, the Bonds, as exempt facility bonds issued under
Section 142(d) of the Code, will necessitate that the Applicant
secure an allocation of private activity housing bond cap (the
"PAS Allocation") from the Virginia Department of Housing and
Community Development in order for interest on the Bonds to be
exempt from the imposition of federal income tax; and
LWHEREAS, the Applicant's plan of finance contemplates and
Lr' includes an allocation of low-income housing tax credits for
the Project, if available under applicable law and regulations
(the "LIHTC Application");
NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS
OF CHESTERFIELD COUNTY, VIRGINIA:
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12/15/2021
1. Solely to the extent required by Section 147(f) of
the Code and Section 15.2-4906 of the Virginia Code, the Board
hereby approves the issuance by the Authority of the Bonds in
the maximum aggregate principal amount of $9,000,000 to assist
the Applicant in undertaking the financing of the Project and
the related costs described in the recitals above. Each of the
County Administrator or any Deputy County Administrator is
hereby authorized to take such further actions and execute and
deliver such other documents, instruments, certificates, or
other correspondence (including without limitation any
acknowledgements of support necessary in connection with the
PAS Allocation or the LIHTC Application), as are not
inconsistent with this Resolution and may be necessary or
appropriate in the judgement of bond counsel and counsel for
the Authority, for the issuance of the Bonds by the Authority.
2. The approval of the issuance of the Bonds as required
by Section 147(f) of the Code does not constitute an
endorsement to a prospective purchaser or beneficial owner of
the Bonds of the proposed use of the proceeds of the Bonds or
the creditworthiness of the Applicant, and, as required by
Virginia law, the Bonds shall provide that neither the
Commonwealth of Virginia, the County nor the Authority shall
be obligated to pay the principal, or premium, if any, of the
Bonds or the interest thereon or other costs incident thereto
except from the revenues and monies pledged therefor, and
neither the faith and credit nor the taxing power of the
Commonwealth of Virginia, the County or the Authority shall be
pledged thereto.
3. The County, including the members of the Board, its
officers, employees and agents, shall not be liable and each
hereby disclaims all liability for any damage to the Applicant,
direct or consequential, resulting from the Authority's
failure to issue the Bonds for any reason.
4. This Resolution shall take effect immediately upon
its adoption. Adopted by the Board of Supervisors of the County
of Chesterfield, Virginia, on December 15, 2021.
Ayes: Holland, Winslow, Ingle, Carroll and Haley.
Nays: None.
13.B.2. REAL PROPERTY REQUESTS
13.B.2.a. ACCEPTANCE OF PARCELS OF LAND
13.B.2.a.1. DESIGNATION OF RIGHT OF WAY ALONG COXENDALE
ROAD FOR THE PROCTORS CREEK WASTEWATER
TREATMENT PLANT EQUALIZATION BASIN PROJECT
On motion of Mr. Winslow, seconded by Ms. Haley, the Board `
designated a 1.101 acre parcel of land as right of way along J
Coxendale Road, Route 615, for the Proctors Creek Wastewater
Treatment Plant Equalization Basin Project. (It is noted a copy
of the plat is filed with the papers of this Board.)
Ayes: Holland, Winslow, Ingle, Carroll and Haley.
Nays: None.
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13.B.2.b. CONVEYANCE OF EASEMENTS
13.B.2.b.1. TO CONSIDER CONVEYANCE OF A 20' EASEMENT TO
VIRGINIA ELECTRIC AND POWER COMPANY FOR THE
FLEET MAINTENANCE FACILITY
On motion of Mr. Winslow, seconded by Ms. Haley, the Board
approved the conveyance of a 20' underground easement to
Virginia Electric and Power Company for the Fleet Maintenance
Facility and authorized the Chairman of the Board of
Supervisors and the County Administrator to execute the
agreement. (It is noted a copy of the plat is filed with the
papers of this Board.)
Ayes: Holland, Winslow, Ingle, Carroll and Haley.
Nays: None.
13.B.2.b.2. CONVEYANCE OF AN EASEMENT TO VIRGINIA ELECTRIC
AND POWER COMPANY FOR A 20' UNDERGROUND EASEMENT
FOR SERVICE AT FALLING CREEK ELEMENTARY SCHOOL
On motion of Mr. Winslow, seconded by Ms. Haley, the Board
authorized the Chairman of the Board of Supervisors and the
County Administrator to execute an agreement with Virginia
Electric and Power Company for a 20' underground easement for
service at Falling Creek Elementary School. (It is noted a copy
of the plat is filed with the papers of this Board.)
Ayes: Holland, Winslow, Ingle, Carroll and Haley.
Nays: None.
13.B.2.c. REQUESTS TO QUITCLAIM
13.B.2.c.1. REQUEST TO QUITCLAIM A PORTION OF A DRAINAGE
EASEMENT (PRIVATE) ACROSS THE PROPERTY OWNED
BY WESTCHESTER OFFICE PARTNERS, LLC
On motion of Mr. Winslow, seconded by Ms. Haley, the Board
authorized the Chairman of the Board of Supervisors and the
County Administrator to execute a quitclaim deed to vacate a
portion of a drainage easement (private) across the property
owned by Westchester Office Partners, LLC. (It is noted a copy
of the plat is filed with the papers of this Board.)
Ayes: Holland, Winslow, Ingle, Carroll and Haley.
Nays: None.
13.B.2.c.2. REQUEST TO QUITCLAIM SWMBMP EASEMENTS AND A
PORTION OF A DRAINAGE EASEMENT (PRIVATE)
ACROSS THE PROPERTY OWNED BY REBKEE
PARTNERS WESTCHESTER II, LLC
On motion of Mr. Winslow, seconded by Ms. Haley, the Board
authorized the Chairman of the Board of Supervisors and the
County Administrator to execute a quitclaim deed to vacate
SWMBMP easements and a portion of a drainage easement (private)
across the property owned by Rebkee Partners Westchester II,
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12/15/2021
LLC. (It is noted a copy of the plat is filed with the papers
of this Board.)
Ayes: Holland, Winslow, Ingle, Carroll and Haley.
Nays: None.
13.B.2.d. REQUESTS FOR PERMISSION
13.b.2.d.1. REQUEST PERMISSION TO INSTALL A PRIVATE WATER
SERVICE LINE WITHIN A PROPOSED PRIVATE EASEMENT
TO SERVE THE PROPERTY AT 19611 CHURCH ROAD
On motion of Mr. Winslow, seconded by Ms. Haley, the Board
granted Garrett A. Mason permission to install a private water
service line within a proposed private easement to serve
property at 19611 Church Road and authorized the County
Administrator to execute the water connection agreement. (It
is noted a copy of the plat is filed with the papers of this
Board.)
Ayes: Holland, Winslow, Ingle, Carroll and Haley.
Nays: None.
13.B.3. APPROVAL OF REVISED CHESTERFIELD COUNTY AIRPORT
RULES AND REGULATIONS
On motion of Mr. Winslow, seconded by Ms. Haley, the Board
approved revisions to the rules and regulations for the
Chesterfield County Airport.
Ayes: Holland, Winslow, Ingle, Carroll and Haley.
Nays: None.
13.B.4. ENDORSEMENT OF CANDIDATE PROJECTS FOR CENTRAL
VIRGINIA TRANSPORTATION AUTHORITY REGIONAL AND
SMART SCALE FUNDING
On motion of Mr. Winslow, seconded by Ms. Haley, the Board
adopted the following resolution:
WHEREAS, the transportation network in Chesterfield
County includes roads which are important to Central Virginia
region's transportation system; and
WHEREAS, Chesterfield County has identified improvements
to regional roads located in the county; and
WHEREAS, the Central Virginia Transportation Authority
has funding designated for regional transportation
improvements.
NOW, THEREFORE, BE IT RESOLVED that the Board of
Supervisors of Chesterfield County requests the Central
Virginia Transportation Authority provide funding for the
following CVTA Regional Fund candidate projects:
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Woolridge Road (Route 288 - Old Hundred Road) Extension
Woolridge Road (Old Hundred Road - Genito Road) Widening
I-95/Route 10 Interchange Improvement, Phase II - PE Only
I-95/Route 10 Interchange Improvement, Phase II
Route 360 (Woodlake Village Parkway - Otterdale Road)
Widening - PE Only
Route 360 (Woodlake Village Parkway - Otterdale Road)
Widening
Chippenham Parkway/Route 60 Interchange Improvements - PE
Only
288/360: Route 288 Northbound Flyover to Bailey Bridge
Connector - PE Only
And, further, the Board adopted the following resolution:
WHEREAS, it is necessary that the local governing body
endorse Smart Scale candidate projects.
NOW, THEREFORE, BE IT RESOLVED that the Board of
Supervisors of Chesterfield County requests the Commonwealth
Transportation Board provide funding for the following Smart
Scale candidate projects submitted in 2022:
And, further, the Board authorized staff to submit funding
requests for the projects.
Ayes: Holland, Winslow, Ingle, Carroll and Haley.
Nays: None.
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I-95/Route 10 Interchange Improvement, Phase II
Route 360 (Woodlake Village Parkway - Otterdale Road)
widening
288/360: Route 360 at Brad McNeer Parkway Continuous
Green -T Intersection
Busy Street Extension
Alverser Drive/0ld Buckingham Road Roundabout
Matoaca Road/Woodpecker Road Roundabout
Route 360/Courthouse Road R -Cut and Pedestrian
Improvements
Turner Road/Jessup Road Roundabout
Thoroughfare Plan: Center Pointe Parkway Extension
Woodlake Village Parkway Triple Lefts
288/360: Route 360/Harbour Pointe Parkway - Mockingbird
Lane R -Cut
288/360: Route 360/Deer Run Drive R -Cut
Belmont Road/Cogbill Road Roundabout
288/360: Route 360/Duckridge Boulevard R -Cut
288/360: Route 360/Spring Run Road R -Cut
288/360: Route 360/Winterpock Road R -Cut
I-95/Willis Road Interchange Improvement
286/360: Route 288 Southbound CD Road
Route 1 Transit Accessibility Improvements
Providence Road) Multiuse Trail
Route 60 (Ruthers Road -
And, further, the Board authorized staff to submit funding
requests for the projects.
Ayes: Holland, Winslow, Ingle, Carroll and Haley.
Nays: None.
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13.8.5. ACCEPTANCE AND APPROPRIATION OF GRANTS
13.B.5.a. 2021 LOCAL EMERGENCY MANAGEMENT PERFORMANCE GRANT
FROM DEPARTMENT OF HOMELAND SECURITY AND FEDERAL
EMERGENCY MANAGEMENT AGENCY TO FIRE AND EMERGENCY
MEDICAL SERVICES FOR ENHANCEMENT OF EMERGENCY
On motion of Mr. Winslow, seconded by Ms. Haley, the Board
authorized the receipt and appropriation of additional grant a
funding in the amount of $50,000 for the 2021 Emergency J
Management Performance Grant to enhance emergency preparedness
for Chesterfield County.
Ayes: Holland, Winslow, Ingle, Carroll and Haley.
Nays: None.
13.B.5.b. AMERICAN RESCUE PLAN ACT-VSGP RESTORATION FUNDING
REVENUE TO CONTINUE FUNDING 2 FULL TIME POSITIONS
IN COMMUNITY CORRECTIONS SERVICES FOR THE DOMESTIC
AND SEXUAL VIOLENCE RESOURCE CENTER (DSVRC)
On motion of Mr. Winslow, seconded by Ms. Haley, the Board
accepted and appropriated $74,433 in American Rescue Plan Act
- Victims Services Grant Program restoration funding revenue
to continue funding two full time positions in Community
Corrections Services for the Domestic and Sexual Violence
Resource Center.
Ayes: Holland, Winslow, Ingle, Carroll and Haley.
Nays: None. V
13.B.S.c. NON-COMPETITIVE LITTER AND RECYCLING GRANT FROM
THE VIRGINIA DEPARTMENT OF ENVIRONMENTAL QUALITY
TO COMMUNITY ENHANCEMENT
On motion of Mr. Winslow, seconded by Ms. Haley, the Board
accepted and appropriated FY2022 Non -Competitive Litter and
Recycling Grant in the amount of $61,764, from the Virginia
Department of Environmental Quality to support the Department
of Community Enhancement's Keep Chesterfield Beautiful Team in
managing the Adopt -A -Spot, Assign -A -Highway, law enforcement,
cleanups, and public communication activities.
Ayes: Holland, Winslow, Ingle, Carroll and Haley.
Nays: None.
13.B.5.d. EMERGENCY CONNECTIVITY FUNDS FROM FEDERAL
COMMUNICATIONS COMMISSION AND TITLE I GRANTS
TO SCHOOLS
On motion of Mr. Winslow, seconded by Ms. Haley, the Board
appropriated schools grant funding for Emergency Connectivity Ij
Funding up to $461,997 (Chesterfield County Public Schools
Memorandum 4154-21) and Title I Grants up to $2,425,761.72
(Chesterfield County Public Schools Memorandum #148-21).
Ayes: Holland, Winslow, Ingle, Carroll and Haley.
Nays: None.
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13.B.6. AUTHORIZE ADVERTISEMENT OF 2022 CALENDAR YEAR TAX
RATE AND OTHER REQUIRED LEGAL NOTICES AND PUBLIC
HEARINGS RELATED TO THE REAL ESTATE TAX
On motion of Mr. Winslow, seconded by Ms. Haley, the Board
authorized advertisement of the maximum 2022 calendar year real
estate tax rate at $0.93 and other required legal notices and
public hearings related to the real estate tax.
Ayes: Holland, Winslow, Ingle, Carroll and Haley.
Nays: None.
13.8.7. AMEND THE FY2023 AND FY2024 TRANSPORTATION
ALTERNATIVES PROJECT COMMONWEALTH CENTER
BIKE/PEDESTRIAN TRAIL
On motion of Mr. Winslow, seconded by Ms. Haley, the Board
amended the resolution of support dated August 25, 2021 for
the Commonwealth Center Bike/Pedestrian Trail FY2023 and
FY2024 Transportation Alternatives Project (TAP) to read as
follows:
Resolution of Support
Commonwealth Center Bike/Pedestrian Trail FY2023
and FY2024 Transportation Alternatives Project (TAP)
WHEREAS, it is necessary that the local governing body
request, by resolution, approval of a proposed Transportation
Alternatives Project.
NOW, THEREFORE, BE IT RESOLVED that the Board of
Supervisors of Chesterfield County requests the Commonwealth
Transportation Board provide funding for the Commonwealth
Center Bike/Pedestrian Trail.
AND, BE IT FURTHER RESOLVED that the Board hereby agrees
to pay 20 percent of the total estimated cost of $2,589,000
for construction of the Commonwealth Center Bike/Pedestrian
Trail.
Ayes: Holland, Winslow, Ingle, Carroll and Haley.
Nays: None.
13.B.8. APPROVAL OF GRANT AGREEMENT BETWEEN THE COUNTY,
THE ECONOMIC DEVELOPMENT AUTHORITY FOR THE COUNTY
OF CHESTERFIELD, AND GOODRICH RIVER TRUST TO ASSIST
IN THE CONSTRUCTION OF THE EXTENSION OF ASHTON PARR
DRIVE FOR THE PURPOSES OF ENCOURAGING CAPITAL
INVESTMENT AND JOB CREATION
On motion of Mr. Winslow, seconded by Ms. Haley, the Board
` approved a grant agreement between the County, the Economic
(\r' Development Authority for the County of Chesterfield, and
Goodrich River Trust to assist in the construction of the
extension of Ashton Park Drive for the purposes of encouraging
capital investment and job creation.
Ayes: Holland, Winslow, Ingle, Carroll and Haley.
Nays: None.
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12/15/2021
13.B.9. APPROVAL OF AMENDMENT AND EXTENSION OF THE ROUTE 1
INCENTIVE POLICY
On motion of Mr. Winslow, seconded by Ms. Haley, the Board
approved an amendment to the Route 1 Revitalization Incentive
Program extending the Program to December 31, 2023.
Ayes: Holland, Winslow Ingle, Carroll and Haley.
Nays: None.
J
13.B.10. ACCEPTANCE OF STATE ROADS
On motion of Mr. Winslow, seconded by Ms. Haley, the Board
adopted the following resolution:
WHEREAS, the street described below is shown on a plat
recorded in the Clerk's Office of the Circuit Court of
Chesterfield County; and
WHEREAS, the Resident Engineer for the Virginia
Department of Transportation has advised this Board the street
meets the requirements established by the Subdivision Street
Requirements of the Virginia Department of Transportation.
NOW, THEREFORE, BE IT RESOLVED, that this Board requests
the Virginia Department of Transportation to add the street
described below to the secondary system of state highways,
pursuant to Sections 33.2-705 and 33.2-334, Code of Virginia,
and the Department's Subdivision Street Requirements.
AND, BE IT FURTHER RESOLVED, that this Board guarantees
a clear and unrestricted right-of-way, as described, and any
necessary easements for cuts, fills and drainage.
AND, BE IT FURTHER RESOLVED, that a certified copy of this
resolution be forwarded to the Resident Engineer for the
Virginia Department of Transportation.
Project/Subdivision: Hartford Hill Townes Section 2
Type Change to the Secondary System miles of State Highways:
Addition
Reason for Change: New Subdivision Street
Pursuant to Code of Virginia Statute: 533.2-705, 33.2-334
Street Name and/or Route Number
Hayden Place, State Route Number 8356
From: Walmart Way, (Route 961)
To: The cul-de-sac, a distance of 0.14 miles
Recordation Reference: Plat Book 263, Page 64
Right of Way width (feet) = 47
Ayes: Holland, Winslow, Ingle, Carroll and Haley.
Nays: None.
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13.8.11. SET PUBLIC HEARING TO CONSIDER AN ORDINANCE TO AMEND
COUNTY CODE 5 7-3 (PRECINCT BOUNDARIES AND POLLING
PLACES) TO CURE PRECINCT SPLITS RESULTING FROM THE
REDISTRICTING OF THE COUNTY'S MAGISTERIAL DISTRICTS,
TO ESTABLISH POLLING PLACES FOR NEW PRECINCTS, AND
TO MOVE PRECINCTS REDISTRICTED INTO NEW MAGISTERIAL
nremarrme
On motion of Mr. Winslow, seconded by Ms. Haley, the Board set
the date of January 26, 2022 for a public hearing to consider
kw an ordinance to amend County Code § 7-3 (Precinct Boundaries
and Polling Places) to cure precinct splits resulting from the
redistricting of the county's magisterial districts, to
establish polling places for new precincts, and to move
precincts redistricted into new magisterial districts.
Ayes: Holland, Winslow, Ingle, Carroll and Haley.
Nays: None.
13.8.12. APPROVAL BY THE BOARD OF SUPERVISORS OF THE
APPOINTMENT OF MR. CLAY BOWLES AS DEPUTY
COUNTY ADMINISTRATOR
On motion of Mr. Winslow, seconded by Ms. Haley, the Board
approved the appointment of Mr. Clay Bowles as Deputy County
Administrator for Community Operations effective December 15,
2021.
Ayes: Holland, Winslow, Ingle, Carroll and Haley.
Nays: None.
13.8.13. AWARD OF CONSTRUCTION CONTRACTS
13.B.13.a. APPROPRIATION OF FUNDS AND AUTHORIZATION TO
AWARD A CONSTRUCTION CONTRACT FOR THE HOPKINS
ROAD (BONNIEBANK ROAD TO SOUTH MELODY ROAD)
SIDEWALK PROJECT
On motion of Mr. Winslow, seconded by Ms. Haley, the Board
appropriated, upon concurrence from the Virginia Department of
Transportation (VDOT), an additional $200,446 in anticipated
VDOT reimbursements and authorized the Director of Procurement
to award a construction contract to Dickerson Construction in
the amount of $727,168 and execute all necessary change orders,
up to the full amount budgeted, for the Hopkins Road
(Bonniebank Road to South Melody Road) Sidewalk project.
Ayes: Holland, Winslow, Ingle, Carroll and Haley.
Nays: None.
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13.B.13.b. APPROPRIATION OF FUNDS AND AUTHORIZATION TO
AWARD A CONSTRUCTION CONTRACT FOR THE HARROWGATE
ROAD/COUGAR TRAIL PEDESTRIAN IMPROVEMENTS AND
HARROWGATE ROAD (DOGWOOD AVENUE - SOUTH STREET)
SIDEWALK PROJECTS
On motion of Mr. Winslow, seconded by Ms. Haley, the Board
appropriated an additional $674,800 in anticipated VDOT
reimbursements to the Harrowgate/Cougar Trail project and
authorized the Director of Procurement to award the $2,827,550
construction contract to Blakemore Construction, Inc for
Harrowgate/Cougar Trail project and Harrowgate Road (Dogwood
Avenue - South Street) Sidewalk project.
Ayes: Holland, Winslow, Ingle, Carroll and Haley.
Nays: None.
13.8.13.c. AWARD OF CONSTRUCTION CONTRACT FOR COUNTY
PROJECT, FALLING CREEK WASTEWATER TREATMENT
PLANT MOTOR CONTROL CENTER REPLACEMENT
On motion of Mr. Winslow, seconded by Ms. Haley, the Board
authorized the Director of Procurement to award the
construction contract to Triad Electrical Solutions Inc. in
the amount of $885,577 and execute all necessary change orders
up to the full amount budgeted for the Falling Creek Wastewater
Treatment Plant Motor Control Center Replacement Project.
Ayes: Holland, Winslow, Ingle, Carroll and Haley.
Nays: None.
13.B.13.d. AWARD ENGINEERING SERVICES CONSULTING CONTRACT
FOR GEOTECHNICAL, SOILS CONCRETE, MASONRY,
PAVEMENT, WOOD AND STRUCTURAL STEEL SERVICES
On motion of Mr. Winslow, seconded by Ms. Haley, the Board
authorized the Director of Procurement to award contracts to
ECS Mid -Atlantic, LLC, Froehling and Robertson, Inc., Schnabel
Engineering, LLC and Timmons Group, Inc. for engineering
services for geotechnical, soils, concrete, masonry, pavement,
wood and structural steel related services.
Ayes: Holland, Winslow, Ingle, Carroll and Haley.
Nays: None.
14. FIFTEEN -MINUTE CITIZEN COMMENT PERIOD ON UNSCHEDULED
MATTERS
Mr. Mike Uzel addressed the Board relative to the Magnolia
Green site and expressed concerns relative to notice of
community meetings, prospective businesses, infrastructure,
and transparency.
Ms. Kasey Terrill addressed the Board relative to the expansion
of Powhite and the rezoning of Upper Magnolia East and West
and expressed concerns about traffic on Duval Road and I-2
zoning.
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15. DEFERRED ITEMS FROM PREVIOUS MEETINGS
There were no Deferred Items at this time.
16. REQUESTS FOR MANUFACTURED HOME PERMITS AND REZONING
PLACED ON THE CONSENT AGENDA TO BE HEARD IN THE
FOLLOWING ORDER: - WITHDRAWALS/DEFERRALS - CASES
WHERE THE APPLICANT ACCEPTS THE RECOMMENDATION AND
THERE IS NO OPPOSITION - CASES WHERE THE APPLICANT
NOT ACCEPT THE RECOMMENDATION AND/OR THERE IS PUBLI
Ms. Sara Hall stated for each case on the consent agenda, staff
has received written confirmation from the applicants that they
agree with the conditions being imposed and all proffers are
offered in compliance with state law.
21MH0135
In Matoaca Magisterial District, Emma C. and David C. III
Belcher requests renewal of a manufactured home permit (Case
83SR0176) to permit a temporary manufactured home and amendment
of zoning district map in Residential (R-7) District on 0.89
acre known as 21811 Ferndale Avenue. Density is approximately
1.12 units per acre. The Comprehensive Plan suggests the
property is appropriate for Suburban Residential II use (2 to
4 dwellings per acre). Tax ID 781-607-0473.
Ms. Hall introduced Case 21MH013S. She stated staff received
no comments on the case and recommended approval subject to
the conditions in the staff report.
Mr. Holland called for public comment.
There being no one to speak to the issue, the public hearing
was closed.
On motion of Mr. Carroll, seconded by Mr. Ingle, the Board
approved Case 21MH0135 subject to the following conditions:
1. The applicants shall be the owner and occupants of the
manufactured home. (P)
2. No permanent type living space may be added to the
manufactured home. The manufactured home shall be skirted but
shall not be placed on a permanent foundation. (P)
Ayes: Holland, Winslow, Ingle, Carroll and Haley.
Nays: None.
21SN0618
In Midlothian Magisterial District, Watkins Land, LLC and
Middleburg Real Estate Partners, LLC (project commonly known
as The Hamlet at Watkins Centre) request amendment of zoning
approval (Case 18SN0527) relative to the master plan, uses and
ordinance requirements in a General Industrial (I-2) District
and amendment of zoning district map on 69 acres located in
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the northeast and southeast corners of Watkins Centre Parkway
and East/West Road. Density will be controlled by zoning
conditions or ordinance standards. The Comprehensive Plan
suggests the property is appropriate for Corporate
Office/Research & Development/ Light Industrial use. Tax IDs
716-709-2921 and 717-709-6703.
Ms. Hall introduced Case 21SN0618. She stated the Board
received an addendum which modified Proffered Condition 13
relating to Emergency Access. She further stated staff received
no comments on the case, and the Planning Commission and staff
recommended approval subject to the conditions in the staff
report and the addendum.
Mr. Holland called for public comment.
There being no one to speak to the issue, the public hearing
was closed.
On motion of Ms. Haley, seconded by Mr. Winslow, the Board
approved Case 21SN0618 subject to the following conditions:
The Owner -Applicant in this rezoning Case 21SN0618 pursuant to
Section 15.2-2298 of the Code of Virginia (1950 as amended)
and the Zoning Ordinance of Chesterfield County, Virginia, for
itself and its successor or assigns, proffers the development
of the approximately 69 acres (the "Property") with
Chesterfield County Tax Identification Numbers 717709670300000
and 716709292100000 under consideration will be developed
according to the following conditions; however, in the event
the request is denied or approved with conditions not agreed
to by the Owner -Applicant, these proffers shall be immediately
null and void and of no further force or effect.
Proffered Condition 1 of Case 18SN0S27 is hereby deleted in
its entirety and replaced with the following:
1. Master Plan. The Textual Statement dated November 8, 2021
shall be considered the Master Plan for the Property. (P)
The following new proffered conditions are provided for the
Property:
2. Utilities. Public water and wastewater system shall be
used. Prior to any tentative site plan approval a utility
plan for the Property shall be submitted to and approved
by the Utilities Department (the "Utilities Master Plan").
Utilities for this development, and phasing thereof, shall
conform to the approved Utilities Master Plan or as
otherwise approved by the Utilities Department. The
Developer shall perform a hydraulic analysis of the
county's water and wastewater systems to verify adequate
capacity exists as part of the Utilities Master Plan. Any
capacity related improvements required to support the
demands of this development will be reflected on the
Utilities Master Plan and shall be the responsibility of
the Developer. (U)
3. Fencing. A decorative fence a minimum of four feet (4')
tall will be added between Parcel B-1 and Parcel B-2 along
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12/15/2021
the approximate northern residential Parcel B-2 property
line, as generally shown on the Conceptual Plan. (P)
4. Sound Suppression Measures. Any dwelling unit that is
within 200 feet of the Route 288 right-of-way shall be
designed to have an average interior decibel level that
does not exceed a day -night average sound level ("DNL")
of 50 decibels as measured on the Decibel A Scale ("dBA").
A sound engineer shall certify (with an appropriate seal)
that all such units were appropriately designed so that
(MW the average interior decibel level shall not exceed DNL
50 dBA. (P & BI)
5. Landscape Buffer Along Route 288 in Parcel B-2. A buffer
a minimum of 40 feet in width, inclusive of existing
utility easements, shall be provided along Route 288. Such
buffer area shall meet the requirements for Perimeter
Landscape C, provided that at least 50% of the required
small deciduous trees shall be evergreen trees, or as
otherwise approved by the Planning Director at the time
of plan review. (P)
6. Landscape Buffer Along Northern Boundary of Parcel B-2
Adjacent to Parcel B -l. A buffer a minimum of 50 feet in
width shall be provided along the northern boundary of
Parcel B-2, adjacent to Parcel B-1, as generally shown on
the Conceptual Plan. Such buffer area shall meet the
requirements for Perimeter Landscape C, provided that at
least 50% of the required small deciduous trees shall be
evergreen trees, or as otherwise approved by the Planning
Director at the time of plan review. (P)
7. Street Trees and Foundation Plantings. Street trees shall
be provided along both sides of all streets within the
residential portions of the project. Such trees shall be
planted a minimum of every 50 feet on average unless there
are conflicts with utilities, sightlines, driveway areas
or other items as determined at the time of plan approval.
Enhanced landscaping shall be provided in the center of
all traffic circles and any roads with a boulevard design.
Foundation plantings shall be required along the entire
front fagade of all dwelling units, and shall extend along
all sides of such units facing a street. Foundation
planting beds shall be a maximum of four feet (41) from
the dwelling unit foundation. Planting beds shall be
defined with a trenched edge or suitable landscape edging
material and shall include medium shrubs spaced a maximum
of four feet (4') apart and may include spreading
groundcovers. The plant materials used should visually
soften the unit corners and complement the architecture
of the home at their mature sizes. Planting bed deviations
may be approved by the Planning Department at the time of
{(, plan review due to unique design circumstances. (P)
fir' 8. Front Porches/Covered Stoops. Each dwelling unit shall
have either a porch or a minimum 4' x 4' covered stoop.
All porches shall be a minimum of four feet (4') deep and
shall be oriented as generally shown on the Concept Plan,
unless otherwise approved at the time of plan review. (P)
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9. Exterior Materials. All dwelling units shall have exterior
wall surfaces constructed of brick, stone or cultured
stone, architectural masonry, and cementitious siding and
trim, or other materials comparable in quality as approved
by the Director of Planning, all exclusive of windows,
doors, cornices, accent bands, and architectural
treatments which may be constructed of metal, fiberglass,
stucco, or other materials comparable in quality as
approved by the Director of Planning. No vinyl siding or
EIFS shall be permitted on any dwelling unit. The roofs
shall be sloped or flat and the roof materials shall be
standing seam metal, TPO, or architectural dimensional
shingles or better with a minimum 30 -year warranty. If a
dwelling unit is constructed on a slab, brick or stone
shall be employed around the base of the dwelling unit a
minimum twelve (12) inches above grade as to give the
appearance of a foundation. If not constructed on slab,
all exposed portions of the foundation of each dwelling
unit shall be faced with brick or stone veneer. (P)
10. Protective Covenants. Prior to or concurrent with the
final approval of the initial plan for the Property, a
document setting forth covenants (the "Covenants") shall
be recorded in the Clerk's Office of the Circuit Court of
Chesterfield County, Virginia, setting forth controls on
the maintenance of the Property and establishing an
owners' association (the "Association"). The Association
may be a part of a larger association encompassing more
property than just the Property. The Covenants shall
provide for high standards of uniform maintenance of
individual sites (to include all dwellings, buildings,
and common area structures), common areas, open space,
landscaping and private streets, in accordance with
industry standards for similar communities in the greater
Chesterfield County area, as determined in the reasonable
discretion of the Director of Planning at the time of plan
review. Any maintenance provision in the Covenants shall
not be deleted or modified without the written consent of
the Director of Planning. (P)
11. Heating, Ventilation and Air -Conditioning (HVAC) Units
and Home Generators. HVAC units and home generators
visible to a public right of way or private street shall
initially be screened from view by landscaping or low
maintenance material, as approved by the Planning
Department at the time of plan review. (P)
12. Garages. Front loaded and corner side loaded garages shall
use an upgraded garage door. An upgraded garage door is
any door with a minimum of two (2) enhanced features.
Enhanced features shall include windows, raised panels,
decorative panels, arches, hinge straps or other
architectural features on the exterior that enhance the
entry (i.e., decorative lintels, shed roof overhangs,
arches, columns, keystones, eyebrows, etc.). Flat panel
garage doors are prohibited. (P)
13. Emergency Access. An emergency access or second access
shall be provided to the Property, as approved by the
Department of Fire, prior to the issuance of the first
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certificate of occupancy for a dwelling unit on the
Property. If such access is between the East West Road
and Watkins Center Parkway using the access created by
the Center West Apartments (GPINS 716-709-7112, 716-708-
8146, 717-708-3222), the existing manual gates for such
road shall be upgraded to an automatic gate ("Smart Gate")
as approved at the time of the initial plan review. Any
off-site emergency access shall require an easement
agreement for the use of such access. (F)
Ayes: Holland, Winslow, Ingle, Carroll and Haley.
Nays: None.
21SN0635
In Clover Hill Magisterial District, Holladay Corporation
requests rezoning from Corporate Office (0-2) and Agricultural
(A) to Multifamily Residential (R -MF) District plus
conditional use planned development to permit exceptions to
ordinance requirements and development standards and amendment
of zoning district map on 11.7 acres located at the north
quadrant of the intersection of Harbour Pointe Parkway and
Harbour Pointe Lane. Density will be controlled by zoning
conditions or ordinance standards. The Comprehensive Plan
suggests the property is appropriate for Corporate Office use.
Tax ID 729-674-6899.
Ms. Hall introduced Case 21SN0635. She stated staff received
no comments on the case, and the Planning Commission and staff
recommended approval subject to the conditions in the staff
report.
Mr. Holland called for public comment.
There being no one to speak to the issue, the public hearing
was closed.
Mr. Winslow stated this case is a senior development located
on the Swift Creek Reservoir. He thanked the Planning
Commission and staff for the detailed work on the environmental
piece and for taking care next to the reservoir. He noted for
the record that the previous zoning generated approximately
2,500 average daily trips and this case will generate 690. He
stated everything else looked good in the case but rejected
Proffered Condition 10 relating to Landscaping and Buffers. He
imposed a condition changing the language from "at least" to
"no more than" 50 percent of the required small deciduous trees
shall be evergreen trees, or as otherwise approved at the time
of plan review.
Mr. Jeff Mincks, County Attorney, stated there is proffer -
busting language within the proffers which states if there is
any rejection of or change to any proffer, then all other
proffers would be rendered invalid.
Mr. Joe Feest, Planning Manager, recited the proffer -busting
language.
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Mr. Andy Condlin, representing the applicant, stated it was
his understanding that the proffer -busting language related to
the specific language of the specific proffer. He stated he
was happy with Mr. Winslow's change, happy to accept it, and
happy to impose it as a part of a condition on the textual
statement if that were another way around it.
Mr. Winslow stated his motion was as just stated and accepted
by the applicant.
Mr. Ingle seconded Mr. Winslow's motion.
Mr. Holland called for a vote on Mr. Winslow's motion, seconded
by Mr. Ingle, for the Board to approve Case 21SN0635 and accept
the following proffered conditions:
The Owner -Applicant in this rezoning Case 21SN0635, pursuant
to Section 15.2-2298 of the Code of Virginia (1950 as amended)
and the Zoning Ordinance of Chesterfield County, Virginia, for
itself and its successor or assigns, proffers the development
of the approximately 11.7 acres (the "Property") with the
Chesterfield County Tax Identification Number 729674689900000
under consideration will be developed as set forth below;
however, in the event the request is denied or approved with
conditions not agreed to by the Owner -Applicant, these proffers
shall be immediately null and void and of no further force or
effect.
The Applicant hereby proffers the following conditions:
1. Master Plan. The Textual Statement last revised October
25, 2021 shall be considered the Master Plan. (P) \)
2. Burning ban. The Developer shall not use burning to clear V
or timber the Property. (P)
3. Road Cash Proffer. For each dwelling unit, the applicant,
owner, developer, or assignee(s) shall pay $2,914 per
dwelling unit to the County of Chesterfield for road
improvements within the service district for the
Property. Each payment shall be made prior to the issuance
of a certificate of occupancy for a dwelling unit unless
state law modifies the timing of the payment. (B&M)
4. Age Restriction. Except as otherwise prohibited by the
Virginia Fair Housing Law, the Federal Fair Housing Act,
and such other applicable federal, state or local legal
requirements, all dwelling units shall be restricted to
"housing for older persons" as defined in the Virginia
Fair Housing Law and no persons under 19 years of age
shall reside therein. (P)
S. Trash Receptacles and Collection Hours. Solid waste
storage areas, not including convenience containers,
shall be screened from public view at ground level from
the adjacent properties and/or the public right of way
with an enclosure constructed with materials to match the
building it serves. The area shall have an opaque door
which shall remain closed when not being accessed. Trash
collection shall be limited to the hours of 7:00 a.m. to
7:00 p.m. Monday through Saturday. (P)
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6. Utilities. Public water and wastewater systems shall be
used. (U)
7. Upper Swift Creek Watershed. During construction of the
development, Applicant shall endeavor to minimize the
impacts to the Upper Swift Creek Watershed with the use
of the following enhanced erosion and sediment control
measures, and such other measures as may otherwise be
approved by the Director of Environmental Engineering at
the time of plans review: (EE)
a. Super Silt Fence, or an alternative as approved by
the Department of Environmental Engineering, shall
be provided as a perimeter control in locations where
standard silt fence would have been required;
b. Sediment traps and basins sized at least twenty five
percent (25%�) larger than the minimum Virginia
Erosion Control Handbook's standard shall be
provided; and
C. Anionic PAM, Flexible Growth Medium and/or a County -
approved equivalent shall be applied to denuded
areas during construction and at final stabilization
in the locations shown on plans approved by
Environmental Engineering at the time of plans
review.
8. Stormwater Management. No sheet flow off impervious areas
or from storm sewers outfalls shall be allowed to
discharge into the existing channel along the properties
with the following GPINS: 729-674-1575, 729-674-2582,729-
674-3391, 729-675-3401, 729-675-3516, 729-675-4422, 729 -
Le 675-5032, and 729-675-5840. In addition, the post -
development 2, 10, and 100 -year peak discharge rates to
the existing stream channel along the western edge of the
Property shall not exceed the pre -development 2, 10 and
100 -year peak discharge rates, respectively. (EE)
9. Site Lighting. Site lighting shall be a maximum height of
20 feet. Building -mounted lighting shall be Dark Sky
compliant and will include side shields to minimize the
light glare to the adjacent Harbour Pointe neighborhood.
(P)
And, further, the Board rejected Proffered Condition 10 and
replaced it with the following Imposed Condition:
Condition 1. Landscaping and Buffers. A buffer a minimum of
fifty (50) feet in width shall be provided along the
northwestern boundary of the project. Such buffer area shall
consist of 2 times the requirements for Perimeter Landscape C,
provided that no more than 50% of the required small deciduous
trees shall be evergreen trees, or as otherwise approved at
the time of plan review. (P)
Ayes: Holland, Winslow, Ingle, Carroll and Haley.
Nays: None.
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17. PUBLIC HEARINGS
17.A. TO CONSIDER AN ORDINANCE GRANTING THE REAL
ESTATE TAX EXEMPTION REQUEST OF VIRGINIA
STATE GOLF ASSOCIATION, INC.
Mr. Mincks stated this date and time has been advertised for
a public hearing for the Board to consider an ordinance
granting the real estate tax exemption request of Virginia
State Golf Association, Inc. He further stated the Board has 3
the authority to grant limited real estate and personal J
property tax exemptions for qualifying organizations, and this
organization does qualify for the requested real estate tax
exemption. He stated the organization's annual real estate tax
is a little more than $5,000, but the Board limits the
exemption to $5,000 per year. He further stated the Board would
enact an ordinance to effectuate the exemption.
Mr. Holland called for public comment.
There being no one to speak to the issue, the public hearing
was closed.
On motion of Mr. Winslow, seconded by Ms. Haley, the Board
adopted the following ordinance:
AN ORDINANCE TO DESIGNATE REAL PROPERTY
OWNED BY VIRGINIA STATE GOLF ASSOCIATION,
INC. TO BE EXEMPT FROM PROPERTY TAXATION
WHEREAS, subsection 6(A)(6) of Article X of the
Constitution of Virginia, on and after January 1, 2003,
authorizes localities to designate as exempt from local
taxation the real or personal property, or both, owned by a
non-profit organization that uses such property for religious,
charitable, patriotic, historical, benevolent, cultural, or
public park and playground purposes; and
WHEREAS, the County has received a request from Virginia
State Golf Association, Inc. to consider granting it a tax
exemption for a specific piece of real property owned by it in
Chesterfield County and described as County Property Tax Parcel
ID No. 725715217300000; and
WHEREAS, in accordance with Va. Code § 58.1-3651, the
Board has conducted a public hearing and considered each of
the questions required to be considered before adopting an
ordinance granting any such exemption; and
WHEREAS, the Board has determined that Virginia State Golf
Association, Inc. meets the requirement for the real property
tax exemption that it has requested by reason of its being a
nonprofit organization which uses the real property for which
it is requesting the exemption for benevolent purposes; and
WHEREAS, it is the policy of the Board to consider real
estate tax exemption requests up to a maximum amount of
$5,000.00.
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NOW THEREFORE BE IT ORDAINED by the Board of Supervisors
of Chesterfield County:
1. Virginia State Golf Association, Inc. is hereby
designated a benevolent organization within the context of
Section 6(A)(6) of Article X of the Constitution of Virginia.
2. The real property located in Chesterfield County owned
by Virginia State Golf Association, Inc. and described as
County Property Tax Parcel ID No. 725715217300000 is used by
such organization, and the single-family residential structure
on such property is used exclusively for benevolent purposes
on a non-profit basis as set forth in Section 1 of this
ordinance and is hereby determined to be exempt from local
taxation in the amount of $5000 for tax year 2021 and up to
$5000 for future tax years. This exemption shall be contingent
on the continued use of the property in accordance with the
purpose for which the organization is designated as exempt in
Section 1.
3. This real property tax exemption shall be effective
January 1, 2022.
4. This ordinance shall not be set out in the County Code
but shall be kept on file in the offices of the real estate
assessor and commissioner of revenue.
S. This ordinance shall be in effect immediately upon its
adoption.
Ayes: Holland, Winslow, Ingle, Carroll and Haley.
Nays: None.
17.B. TO CONSIDER AMENDING COUNTY CODE 8S 9-265, 9-266,
9-267, 9-268, 9-269 AND 9-271 RELATING TO
EASTERN MIDLOTHIAN TURNPIKE CORRIDOR SERVICE
DISTRICT
Mr. Dan Cohen, Director of Community Enhancement, stated this
date and time has been advertised for a public hearing for the
Board to consider amending County Code Sections 9-265, 9-266,
9-267, 9-268, 9-269 and 9-271 relating to the Eastern
Midlothian Turnpike Corridor Service District. He further
stated the item is a request to extend supplemental property
tax authority for the service district that covers the Eastern
Midlothian Turnpike area between Turner Road and Chippenham
Parkway. He stated the service district has been in effect for
the past 10 years and expires December 31, 2021. He further
stated the service district provides a funding stream that
covers maintenance costs for median landscaping improvements
and landscaping along Midlothian Turnpike which helps ensure
an above -par visual environment in a key county corridor. He
stated the service district provides additional tax revenue of
three cents per $100 assessed valuation for 166 properties
covering a 595 -acre area. He further stated the proposal would
extend the taxation authority for another decade, expiring
December 31, 2031. He stated the proposed ordinance also
contains minor text changes to bring it up to date and in
alignment with language used in the Midlothian Initiative to
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Revitalize Rights of Way (MIRK) service area covering the
Chesterfield Towne Center area. He further stated the minor
changes do not expand the district area, the tax rate, or the
services provided from the district. He stated staff
recommended adoption of the ordinance.
Mr. Holland called for public comment.
There being no one to speak to the issue, the public hearing
was closed.
On motion of Ms. Haley, seconded by Mr. Carroll, the Board
adopted the following ordinance:
AN ORDINANCE TO AMEND THE CODE OF THE
COUNTY OF CHESTERFIELD, 1997, AS AMENDED,
BY AMENDING AND RE-ENACTING CHAPTER 9,
SECTIONS 9-265, 9-266, 9-267, 9-268, 9-269
and 9-271 RELATING TO EASTERN MIDLOTHIAN
TURNPIKE CORRIDOR SERVICE DISTRICT
BE IT ORDAINED by the Board of Supervisors of Chesterfield
County:
(1) That Sections 9-265, 9-266, 9-267, 9-268, 9-269 and 9-
271 of Chapter 9 of the Code of the County of Chesterfield,
1997, as amended, are amended and re-enacted to read as
follows:
ARTICLE XX. - EASTERN MIDLOTHIAN TURNPIKE CORRIDOR SERVICE
DISTRICT
Sec. 9-265. - Definitions.
The following words shall have the following meaning
within this article:
Director: The director the department of Community
Enhancement or designee.
District: The Eastern Midlothian Turnpike Corridor
Service District.
Maintenance: Regular and routine care of landscaped
medians, consistent with professional commercial landscaping
maintenance standards; replacement of dead or diseased plants;
supplemental plantings; and removal of trash and debris from
landscaped and hardscaped medians.
Map of the district: The map entitled "Eastern Midlothian
Special District" dated August 2015 prepared by Chesterfield
County GIS Section, and as may be subsequently amended. That
plan is on file with the director. That map also shows the
boundaries of the district, and all parcels located in the
district.
Ij
Plan of the district: The plan entitled "Eastern
Midlothian Turnpike, Chesterfield County Proposed Streetscape
Improvements—Phase I" dated October 5, 2010, and as may be
subsequently amended. That plan is on file with the director.
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Sec. 9-266. - Establishment of the Eastern Midlothian Turnpike
Corridor Service District.
Pursuant to Code of Virginia, 4 15.2-2400 et seq., and
to sections 2.1 and 2.4 of the Charter of the County of
Chesterfield, there is hereby created in the county the
Eastern Midlothian Turnpike Corridor Service District.
Sec. 9-267. - Boundaries of the district.
The boundaries of the district shall be defined as shown
on the map of the district.
Sec. 9-268. - The purpose of the district and the facilities
and services proposed within the district.
The purpose of the district is to provide high quality
landscaping, streetscape improvements, and landscaping
maintenance consistent with the plan of the district. Absent
this service district, the condition of landscaping and
maintenance of the median could potentially degrade the
appearance and image of the district in a way that, over time,
can lead to lower business customer satisfaction, reduced
property values, decreased business activity, and blight.
Landscaping installation and median maintenance design
shall meet the requirements of the Virginia Department of
Transportation and shall be approved by the director. The
median described in the plan of the district shall be
periodically mowed, pruned and planted with seasonal annual
flowers. Debris shall be removed and other maintenance shall
also be performed as necessary to maintain a high quality
landscaping appearance.
Sec. 9-269. - Plan for financing the facilities and services
within the district.
The landscaping, streetscape materials, and maintenance
of medians within the district shall be financed by a $0.03
per $100.00 of assessed value, supplemental real estate tax
placed on all real estate located within the district. This
tax is in addition to the real estate tax imposed on real
estate in the county pursuant to the county's annual tax levy.
The supplemental tax shall fund landscaping and
maintenance costs of the project for a period of ten years.
The supplemental real estate tax of $0.03 per $100.00 of
assessed value shall expire on December 31, 2031.
[•s=�
Sec. 9-271. - Recording of ordinance.
An abstract of this article shall be recorded among the
land records of the Clerk of the Circuit Court of Chesterfield
County so as to place subsequent purchasers of any property
located in the district on notice of the supplemental real
estate tax imposed pursuant hereto.
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(2) That this ordinance shall become effective immediately
upon adoption.
Ayes: Holland, Winslow, Ingle, Carroll and Haley.
Nays: None.
17.C. TO CONSIDER AMENDING SECTION 10-3 OF THE COUNTY CODE
RELATING TO FIRE PREVENTION CODE \/
Chief Keith Chambers, Chesterfield Fire and Emergency Medical J
Services, stated this date and time has been advertised for a
public hearing for the Board to consider amending Section 10-
3 of the County Code relating to the Fire Prevention Code. He
further stated the changes are administrative in nature
following the recent promulgation of the Virginia Statewide
Fire Prevention Code. He stated there are no substantive
changes in the recommendation.
Mr. Holland called for public comment.
There being no one to speak to the issue, the public hearing
was closed.
On motion of Ms. Haley, seconded by Mr. Ingle, the Board
adopted the following ordinance:
AN ORDINANCE TO AMEND THE CODE OF THE
COUNTY OF CHESTERFIELD, 1997, AS AMENDED,
BY AMENDING AND RE-ENACTING CHAPTER 10,
SECTION 10-3 RELATING TO FIRE CODE -
AMENDMENTS, ADDITIONS AND DELETIONS
BE IT ORDAINED by the Board of Supervisors of Chesterfield
County:
(1) That section 10-3 of Chapter 10 of the Code of the County
of Chesterfield, 1997, as amended, is amended and re-enacted
to read as follows:
Sec. 10-3. - Fire prevention code Amendments, additions and
deletions.
The Virginia Statewide Fire Prevention Code is hereby amended
and changed pursuant to Code of Virginia, § 27-97, in the
following respects:
000
Chapter 3. General Precautions Against Fire
307.1 General. Delete and substitute subsection 307.1 Title and
Purpose as follows:
This article shall be known as the Chesterfield County
Ordinance for the Regulation of Open Burning. The purpose
of this article is to protect public health, safety, and
welfare by regulating open burning within Chesterfield
County to achieve and maintain, to the greatest extent
practicable, a level of air quality that will provide comfort
and convenience while promoting economic and social
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development. This article is intended to supplement the
applicable regulations promulgated by the State Air
Pollution Control Board and other applicable regulations and
laws.
307.1.1 Prohibited open Burning. Delete and substitute
subsection 307.1.1 Definitions as follows:
For the purpose of this article and subsequent amendments
or any orders issued by Chesterfield County, the words or
phrases shall have the meaning given them in this section.
A. "Automobile graveyard" means any lot or place which is
exposed to the weather and upon which more than five motor
vehicles of any kind, incapable of being operated, and
which it would not be economically practical to make
operative, are placed, located or found.
B. "Bonfire" means an outdoor fire utilized for ceremonial
purposes.
C. "Clean burning waste" means waste which does not produce
dense smoke when burned and is not prohibited to be burned
under this ordinance.
D. "Construction waste" means solid waste which is produced
or generated during construction of structures.
Construction waste consists of lumber, wire, sheetrock,
broken brick, shingles, glass, pipes, concrete, and metal and
plastics if the metal or plastics are a part of the materials
of construction or empty containers for such materials. Paints,
coatings, solvents, asbestos, any liquid, compressed gases or
semi- liquids, and garbage are not construction wastes and the
disposal of such materials must be in accordance with the
regulations of the Virginia Waste Management Board.
E. "Debris waste" means stumps, wood, and brush from property
maintenance and/or land clearing operations.
F. "Demolition waste" means that solid waste which is
produced by the destruction of structures and their
foundations and includes the same materials as
construction waste.
G. "Garbage" means rotting animal and vegetable matter
accumulated by a household in the course of ordinary day
to day living.
H. "Hazardous waste" means refuse or combinations of refuse
which, because of its quantity, concentration or physical,
chemical or infectious characteristics may:
1. Cause or significantly contribute to an increase in
mortality or an increase in serious irreversible or
incapacitating illness; or
2. Pose a substantial present or potential hazard to
human health or the environment when improperly
treated, stored, transported, disposed, or otherwise
managed.
I. "Household refuse" means waste material and trash normally
accumulated by a household in the course of ordinary day
to day living.
J. "Industrial waste" means all waste generated on the
premises of manufacturing and industrial operations such
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as, but not limited to, those carried on in factories,
processing plants, refineries, slaughterhouses, and steel
mills.
K. "Junkyard- means an establishment or place of business
which is maintained, operated, or used for storing,
keeping, buying, or selling junk, or for the maintenance
or operation of an automobile graveyard, and the term
shall include garbage dumps and sanitary landfills.
L. "Landfill" means a sanitary landfill, an industrial waste
landfill, or a construction/demolition/debris landfill.
See solid waste management regulations for further
definitions of these terms.
M. "Local landfill" means any landfill located within the
jurisdiction of a local government.
N. "Occupied building" means any structure occupied or
intended for supporting or sheltering any occupancy.
O. "Open burning" means the burning of any matter in such a
manner that the products resulting from combustion are
emitted directly into the atmosphere without passing
through a stack, duct or chimney.
P. "Open pit incinerator" means a device used to burn waste
for the primary purpose of reducing the volume by removing
combustible matter. Such devices function by directing a
curtain of air at an angle across the top of a trench or
similarly enclosed space, thus reducing the amount of
combustion by-products emitted into the atmosphere. The
term also includes trench burners, air curtain destructors and
overdraft incinerators.
Q. "Refuse" means trash, rubbish, garbage and other forms of i
solid or liquid waste, including, but not limited to, J
wastes resulting from residential, agricultural,
commercial, industrial, institutional, trade,
construction, land clearing, forest management and
emergency operations.
R. "Salvage operation" means any operation consisting of a
business, trade or industry participating in salvaging or
reclaiming any product or material, such as, but not
limited to, reprocessing of used motor oils, metals,
chemicals, shipping containers or drums, and specifically
including automobile graveyards and junkyards.
S. "Sanitary landfill" means an engineered land burial
facility for the disposal of household waste which is so
located, designed, constructed, and operated to contain
and isolate the waste so that it does not pose a
substantial present or potential hazard to human health
or the environment. A sanitary landfill also may receive
other types of solid wastes, such as commercial solid
waste, nonhazardous sludge, hazardous waste from
conditionally exempt small quantity generators, and
nonhazardous industrial solid waste. See solid waste
management regulations for further definitions of these
terms.
T. "Smoke" means small gas -borne particulate matter
consisting mostly, but not exclusively, of carbon, ash
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and other material in concentrations sufficient to form a
visible plume.
U.
"Special incineration device" means a pit incinerator,
conical or tepee burner, or any other device specifically
designed to provide good combustion performance.
307.2
Permit Required. Delete and substitute subsection 307.2
Open
Burning Regulations - General as follows:
A.
No owner or other person shall cause or permit open
burning or the use of a special incineration device for
disposal of refuse except as provided in this ordinance.
B.
No owner or other person shall cause or permit open
burning or the use of a special incineration device for
disposal of household refuse or garbage.
C.
No owner or other person shall cause or permit open
burning or the use of a special incineration device for
disposal of rubber tires, asphaltic materials, crankcase
oil, impregnated wood or other rubber or petroleum-based
materials except when conducting bona fide firefighting
instruction at firefighting training schools having
permanent facilities.
D.
No owner or other person shall cause or permit open
burning or the use of a special incineration device for
disposal of hazardous waste or containers for such
materials.
E.
No owner or other person shall cause or permit open
burning or the use of a special incineration device for
the purpose of a salvage operation or for the disposal of
commercial/industrial waste.
F.
Open burning or the use of special incineration devices
permitted under the provisions of this ordinance does not
exempt or excuse any owner or other person from the
consequences, liability, damages or injuries which may
result from such conduct; nor does it excuse or exempt any
owner or other person from complying with other applicable
laws, ordinances, regulations and orders of the
governmental entities having jurisdiction, even though
the open burning is conducted in compliance with this
ordinance. In this regard special attention should be
directed to Code of Virginia, § 10.1-1142, of the Forest
Fire Law of Virginia, the regulations of the Virginia
Waste Management Board, and the State Air Pollution
Control Board's Regulations for the Control and Abatement
of Air Pollution.
G.
Permitted fires shall be constantly attended by a
competent person until they are extinguished. The attendee
shall have fire extinguishing equipment readily available
for use as deemed necessary by the fire official.
H.
Upon declaration of an alert, warning or emergency stage
of an air pollution episode as described in part VII of
the Regulations for the Control and Abatement of Air
Pollution or when deemed advisable by the state air
pollution control board to prevent a hazard to, or an
unreasonable burden upon, public health or welfare, no
owner or other person shall cause or permit open burning
or use of a special incineration device, and any in
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process burning or use of special incineration devices
shall be immediately terminated in the designated air
quality control region.
I. The fire marshal or his designee may prohibit all open
burning with the exception of those exemptions listed in
307.2.1, when he determines that atmospheric conditions
or local circumstances make such fires hazardous.
Previously issued permits may be extended for the amount
of time such prohibition remains in effect.
307.2.1 Authorization. Delete and substitute subsection
307.2.1 Exemptions as follows:
The following activities are exempted from the above
prohibitions to the extent covered by the State Air Pollution
Control Board's Regulations for the Control and Abatement
of Air Pollution:
A. Open burning for training and instruction of government
and public fire fighters under the supervision of the
designated official and industrial in-house firefighting
personnel;
B. Open burning for camp fires or other fires that are used
solely for recreational purposes, for ceremonial
occasions, for outdoor noncommercial preparation of food,
and for warming of outdoor workers;
C. Open burning for the destruction of any combustible liquid
or gaseous material by burning in a flare or flare stack;
D. Open burning for forest management and agriculture
practices approved by the state air pollution control
board; and
E. Open burning for the destruction of classified military
documents.
F. Open burning for the disposal of evidence under the
direction of the Virginia State Police, Chesterfield
County Police or the Fire Marshal.
000
307.4 Locations. Delete and substitute subsection 307.4 Fees
as follows:
1. There shall be no fees for the permit required by Section
307.2.2(A).
2. Fees for permits required by section 307.2.2(3) and (C)
and shall be $400.00.
315.8 Materials Storage Regulation. Add subsection 315.8 as
follows:
No person shall store any combustible packing cases, boxes,
barrels or similar containers or rubber tires, baled cotton,
rubber, cork or other similarly combustible materials of a
gross volume of greater than 2,500 cubic feet (70 m') in any
structure or on any premises, except under conditions
approved by the code official.
315.9 Storage, Park or Repair. Add subsection 315.9 as follows:
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Ij
No person shall store, park or repair any vehicle, tool or
equipment that has a fuel tank that contains a flammable or
combustible liquid or liquefied petroleum gas as a source
of fuel within or on any occupancy in Use Group R, or part
thereof, unless such building or structure is built for the
purpose of such storage, parking or repairing in accordance
with all requirements of the Uniform Statewide Building Code
and this code. The owner or manager of any occupancy in Use
Group R shall notify their tenants in writing of this code
requirement at the time the tenants initially occupy the
apartment and annually thereafter. A copy of this written
notification shall be available for review by the code
official. This section shall not apply to detached one- and
two- family dwellings unless such storage, parking or
repairing is conducted as a business. Such businesses must
then comply with all applicable provisions of the Uniform
Statewide Building Code and the Chesterfield County Code.
000
Chapter 9 Fire Protection Systems
901.5.3 Altering or Changing Supervisory Services. Add
subsection 901.5.3 as follows:
The code official shall be notified prior to any alterations
to the supervisory service equipment or if the agent
providing supervisory service changes for any required fire
protection system. Functional testing shall be conducted
prior to the system being returned to service. The level of
testing will be determined by the code official. All testing
shall be conducted in the presence of the code official and
appropriate documentation shall be provided to the code
official to verify that the system is being supervised as
designed and in accordance with the building code in effect
at the time of installation.
000
901.6.4 Reporting Results of Periodic Tests. Add subsection
901.6.4 as follows:
The individual or company performing any test or inspection
required under this article shall provide the code official
with a complete written record of the test or inspection
within 15 days after it is conducted. Such written record
shall note plainly which standard, as referenced by this
code, was used for the test or inspection.
901.12 Permits Required. Add subsection 901.12 as follows:
All modifications, additions, or repair work beyond the
scope of routine maintenance and inspections require permits
issued by the Building Official in accordance with the
Uniform Statewide Building Code.
000
904.12.5.4 Ventilation System. Add subsection 904.12.5.4 as
follows:
The ventilation system in connection with hoods shall be
operated at the required rate of air movement, and classified
grease filters shall be in place when equipment under a
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kitchen grease hood is used. Cooking appliances, which
require a commercial kitchen exhaust hood system, shall not
be operated while the fire suppression system or kitchen
exhaust system is non -operational or otherwise impaired.
000
Chapter 10. Means of Egress
1031.14 Marking Means of Egress. Add subsection 1031.14 as
follows:
The code official may require the means of egress through J
storage areas to be marked, and the owner or his agent shall
be responsible for marking and maintaining such aisles as
required.
Chapter 57. Flammable and Combustible Liquids
5704.1.1 Prohibited Storage. Add subsection 5704.1.1 as
follows:
The storage of flammable and combustible liquid shall be
prohibited in occupancies of Use Group A, R-1, R-2, and in
rental storage facilities.
5706.5.1.6 Fire Protection. Delete and substitute subsection
5706.5.1.6 as follows:
Whenever tank vehicles are automatically loaded with
flammable liquids at bulk storage terminals without an
employee in attendance, the loading rack area shall be
protected by a completely automatic fire suppression system
approved by the code official. The system shall be designed
to provide fire protection to both the loading rack and tank
vehicles and shall be supervised by an accredited central
station facility. Fire protection shall be maintained in
accordance with Chapter 9, subsection 5703.2 and the
applicable building code.
Chapter 61. Liquefied Petroleum Gases
6101.4 Emergency Services. Add subsection 6101.4 as follows:
Anyone who supplies liquefied petroleum gas service shall
have a qualified maintenance person available at all times
to assist fire department personnel with emergency incidents
involving the service.
6109.13 Protection of Containers. Delete and substitute
subsection 6109.13 as follows:
Containers shall be placed in a suitable enclosure or
otherwise protected against tampering. The enclosure shall
be secured to the sidewalk, concrete pad, or building to
avoid tipping or movement of the enclosure. The servicing
company's name and 24-hour phone number and "NO SMOKING"
signs shall be provided and maintained on the enclosure.
Vehicular protection shall be provided as required by the
fire official.
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APPENDICES
The following appendices of the international Fire Code,
2018 Edition shall be an enforceable part of this Code:
Appendix B — Fire -flow Requirements for Buildings
Appendix C — Fire Hydrant Locations and Distribution
Appendix D — Fire Apparatus Access Roads
Exception: Section D106 Multiple -Family Residential
Developments and Section D107 One- or Two -Family Residential
Developments shall not be included in this code.
(2) That this ordinance shall become effective immediately
upon adoption.
Ayes: Holland, Winslow, Ingle, Carroll and Haley.
Nays: None.
17.D. TO ADOPT AN ORDINANCE TO VACATE AND APPROVE A
REQUEST TO QUITCLAIM A PORTION OF A 30' UNIMPROVED
RIGHT OF WAY KNOWN AS PARKERS AVENUE WITHIN MAP
SHOWING SUBDIVISION OF SEABOARD SMALL FARMS
Mr. Dean Sasek, Real Property Manager, stated this date and
time has been advertised for a public hearing for the Board to
consider the adoption of an ordinance to vacate and approve a
request to quitclaim a portion of a 30 -foot unimproved right
of way known as Parkers Avenue within map showing subdivision
of Seaboard Small Farms. He further stated the request has been
reviewed and approval was recommended.
Mr. Holland called for public comment.
There being no one to speak to the issue, the public hearing
was closed.
On motion of Ms. Haley, seconded by Mr. Ingle, the Board
adopted the following ordinance:
AN ORDINANCE whereby the COUNTY OF
CHESTERFIELD, VIRGINIA, ("GRANTOR")
vacates to JOHN F. SQUIRES, and ARTHUR L.
WALKER and ROBERTA P. WALKER, (husband and
wife), ("GRANTEES"), a portion of a 30'
unimproved right of way known as Parkers
Ave., within Map Showing Subdivision of
Seaboard Small Farms, BERMUDA Magisterial
District, Chesterfield County, Virginia,
as shown on a plat thereof duly recorded
` in the Clerk's Office, Circuit Court,
(`r Chesterfield County, Virginia in Plat Book
7, at Pages 80 and 81.
WHEREAS, John F. Squires, petitioned the Board of
Supervisors of Chesterfield County, Virginia to vacate a
portion of a 30' unimproved right of way known as Parkers Ave.,
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within Map Showing Subdivision of Seaboard Small Farms,
BERMUDA Magisterial District, Chesterfield County, Virginia
more particularly shown on a plat of record in the Clerk's
Office of the Circuit Court of said County in Plat Book 7,
Pages 80 and 81, by J. W. PUGH - Eng'r, dated SEPTEMBER 1931.
The portion of right of way petitioned to be vacated is more
fully described as follows:
A portion of a 30' unimproved right of way
known as Parkers Ave., within Map Showing
Subdivision of Seaboard Small Farms, the
location of which is more fully shown on
the attached sketch.
WHEREAS, notice has been given pursuant to Section 15.2-
2204 of the Code of Virginia, 1950, as amended, by advertising;
and,
WHEREAS, no public necessity exists for the continuance
of the portion of right of way sought to be vacated.
NOW THEREFORE, BE IT ORDAINED BY THE BOARD OF SUPERVISORS
OF CHESTERFIELD COUNTY, VIRGINIA:
That pursuant to Section 15.2-2272 of the Code of
Virginia, 1950, as amended, the aforesaid right of way be and
is hereby vacated.
This Ordinance shall be in full force and effect in
accordance with Section 15.2-2272 of the Code of Virginia,
1950, as amended, and a certified copy of this Ordinance,
together with the sketch attached hereto shall be recorded no
sooner than thirty days hereafter in the Clerk's Office,
Circuit Court, Chesterfield County, Virginia pursuant to
Section 15.2-2272 of the Code of Virginia, 1950, as amended.
The effect of this Ordinance pursuant to Section 15.2-
2274 is to destroy the force and effect of the recording of
the portion of the plat vacated. This Ordinance shall vest fee
simple title to the center line of the portion of right of way
hereby vacated in the adjoining lot owners within Map Showing
Subdivision of Seaboard Small Farms, free and clear of any
rights of public use.
GRANTEES hereby convey unto the GRANTOR and GRANTOR
reserves a 30' sewer easement, as shown on the attached sketch
and made a part of this Ordinance.
Accordingly, this Ordinance shall be indexed in the name
of the GRANTOR and GRANTEES, or their successors in title.
And, further, the Board authorized the Chairman of the Board
of Supervisors and the County Administrator to execute a deed
quitclaiming a portion of a 30 -foot unimproved right of way
known as Parkers Avenue within Map Showing Subdivision of
Seaboard Small Farms.
Ayes: Holland, Winslow, Ingle, Carroll and Haley.
Nays: None.
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17.E. TO CONSIDER PROPOSED FY2022 BUDGET AMENDMENTS
Mr. Matt Harris stated this date and time has been advertised
for a public hearing for the Board to consider proposed FY2022
budget amendments. He further stated the Board has been
discussing the topics since its special joint meeting with the
School Board in September 2021. He stated the items before the
Board for consideration were (1) the county year-end surplus
and how to invest it and (2) a similar strategy on the Schools
side. He further stated the larger -than -normal surpluses are
not a repeatable outcome. He stated the overarching theme was
how to use one-time monies to create an ongoing revenue stream
that will allow the Board to focus on other things. He provided
details of proposed uses of the funds.
Mr. Holland called for public comment
Mr. Troy Taylor spoke in favor of converting the county's high
school football fields from grass to turf.
Mr. Mike Uzel expressed concerns relative to using funds for
land acquisitions, supplemental retirement plans, and
synthetic turf on two county high school football fields, but
he agreed with the proposed use of funds for public safety and
capital projects. He shared his proposal for use of the funds.
There being no one else to speak to the issue, the public
hearing was closed.
Ms. Haley stated turf fields will be so much more than football
fields and will allow for additional uses such as other sports
and marching bands. She further stated this is so much more
than replacing a football field, and she congratulated Parks
and Recreation for considering the future uses of fields. She
stated the Board is committed to supporting the infrastructure
for the county's healthy growth model. She further stated this
is evidence of Budget's great work and the county is fortunate
to have this strategic team that is positioning Chesterfield
in a way with the one-time monies to be able to do the projects.
She then made a motion to approve the proposed FY2022 budget
amendments.
Mr. Winslow seconded Ms. Haley's motion. with regard to funding
of the Supplemental Retirement Plan (SRP), he stated the Board
has been dealing with the issue for some time, and he could
not think of a more responsible thing to do with one-time
monies than to pay off debt. He further stated making the final
debt payment on the SRP would then free up revenue to build
two very needed middle schools - one in Dale District and one
in Matoaca District, thereby alleviating overcapacity at a
Clover Hill District middle school. He stated he was very
pleased with the proposed amendments.
Mr. Ingle stated he agreed that the $25 million for land
acquisitions was already approved last year and is not
available in the $106 million. He expressed his regrets that
the SRP was $27 million behind on being funded, but he agreed
that this one-time expenditure mathematically makes the most
sense. With regard to turf fields, he stated he has conducted
hours of research and met with athletic directors, coaches,
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principals, business representatives in the industry,
including some who actually take care of the fields in the
county, student athletes, citizens in favor of turf fields,
and citizens against turf fields. He further stated there are
a plethora of reasons why turf fields are good for the county.
He discussed field safety which may vary based on wet or dry
field conditions, time of the year, different stages of kept
fields, and equipment. He stated the fields tend to be no more
or no less safe, and it seems to him that they are relatively,
reasonably similar. He discussed his concerns about turf fields
including fields being unplayable due to summertime heat or J
needing to be cooled down to be playable and the cost
difference between the two types of fields. He stated he has
studied Mr. Stuart Connock's numbers extensively and gone over
them with industry experts. He provided details of his own
calculations and stated the county could completely redo all
ten fields with grass for about half the cost of redoing all
ten fields with turf. He further stated he does not dispute
that the Bird and Monacan fields need to be replaced in the
very near future, but he fears making a decision without all
ten fields having been decided could cause an equity issue in
the county. He stated the only reason he would be voting
against the proposed budget amendments was because he believes
all ten turf fields should be on the referendum next year. He
further stated other than that, he believes the rest of the
proposed budget amendments are good.
Mr. Carroll concurred with Mr. Winslow's statement that
utilizing $27 million for the SRP will position the county to
build two much needed middle schools one to two years ahead of
schedule. He stated having heard the concerns of the community
relative to overcrowding and conditions, it is an appropriate
use of one-time monies. He further stated he also agrees with
Mr. Ingle's remarks relative to the monies set aside for land
acquisition. With regard to turf fields, he stated he has
similar concerns as expressed by Mr. Ingle relative to equity
across the county. He stated he is not opposed to turf fields
at all, and he recently spoke with coaches and athletes at a
Chesterfield Quarterback League event who are absolutely in
favor of turf fields. He expressed his concerns relative to
not receiving funding to complete the other eight fields. He
stated he is in favor overall of the package, but he has
concerns about equity on the school issue.
Ms. Haley stated it is important to recognize the Bird and
Monacan fields are in such bad condition that something must
be done, and it cannot wait for the bond referendum, which may
or may not happen. She further stated the county is going to
spend money and it is just a question of whether it will spend
money on turf fields or football fields. She stated if the
Board was going to talk about equity, then she was going to
talk about Title IX, and equity is expanding these fields so
that every sport has an opportunity to use a turf field. She
further stated by starting with two fields, the county has an
opportunity to evaluate the process, the right team, and the
right field surface for high schools versus River City
Sportsplex. She stated she was confused as to why the Board
would pass on an opportunity to glean information from the Bird
and Monacan projects, including successes and lessons learned,
to better position itself for a bond referendum.
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Mr. Winslow stated this is a pilot project in conjunction with
Schools, and there is a mutual trust between the Board of
Supervisors and the School Board to see how it goes. He further
stated the Board has enough information right now, based on
the success of the fields at River City Sportsplex, to know
what these fields will yield which is a utility far and above
any grass field. He stated there may be some things that need
to be adjusted after the turf fields are installed. He further
stated there may be some coaches and schools that want grass
instead of turf and vice versa, and all of that is in the realm
of possibility. He stated he believes the Board has enough
information to move forward on a limited pilot project to get
the Board that information referenced by Ms. Haley. He further
stated he did not believe the Board had to commit to anything
today beyond this pilot project.
Mr. Carroll stated he agreed with everything both colleagues
just said. He further stated his concern is there are kids who
do not have an opportunity to play on these types of fields,
and they are either hunting around the county or going outside
the county. He stated the focus should be on the kids here in
the county who right now do not have the privilege of playing
on those fields. He further stated that is the side of the
issue that makes him want to support it.
Dr. Casey stated regardless of this specific issue for these
two fields, the homework assignment is to map out the remaining
high school fields and their present quality. He further stated
the county may get economies of scale by completing the
remaining high schools all as one package, and Parks and
i Recreation would go through that. He stated staff would know
` more once these are approved because Parks and Recreation can
begin availing itself to scheduling use of the fields. He
further stated staff would be armed with so much more
information over the next four to five months as it discerns
what may be part of a referendum or future year-end surpluses
that can be directed to this issue. He stated staff recognizes
the Bird and Monacan fields are the two that need it the most,
and staff was trying to leverage the expenditure for additional
uses. He further stated some localities have taken five plus
years to complete all of their high schools, and the county
does not necessarily need to follow that same model.
Mr. Holland stated with a large year-end surplus the Board
wants to use the resources wisely, and paying bills first is
always important. He further stated the SRP contribution is a
smart move for the county. He stated land acquisitions are
prudent for a growing county. He further stated an important
mark of leaders is considering children and ensuring excellent
facilities for their use which is why he supports an investment
in the fields for the referenced schools. He stated it is sad
to note, as Mr. Carroll mentioned, the county's youth must
leave the county to practice. He then called for a vote on Ms.
Haley's motion, seconded by Mr. Winslow, for the Board to
approve the proposed FY2022 budget amendments.
Ayes: Holland, Winslow, Carroll and Haley.
Nays: Ingle.
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18. REMAINING MANUFACTURED HOME PERMITS AND ZONING REQUESTS
There were no remaining manufactured home permits and zoning
requests.
19. FIFTEEN -MINUTE CITIZEN COMMENT PERIOD ON UNSCHEDULED
MATTERS
There were no requests to address the Board at this time. J
20. ADJOURNMENT
On motion of Mr. Winslow, seconded by Mr. Carroll, the Board
adjourned at 7:52 p.m. until January 5, 2022, at 6:00 p.m. for
the Board's annual organizational meeting to be held in the
Public Meeting Room.
Ayes: Holland, Winslow, Ingle, Carroll and Haley.
Nays: None.
Ch opher Winslow
Chairman
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J
Attachment A
021
Board of Supervisors Meeting De=severaloccasions
Citizen Comments on Unscheduled Mattlic Hearings
Comment
Name
District
Category
Joshua Sterling
Midlothian
Unscheduledago
I appeared before the
matter
pervisors and expressed my
severaloccasions about the
proposed night club at 7223 Hull Street
in the Midlothian District. The club had
been a haven for crime, prostitution and
the like spilling over onto Wayside Drive
ultimately burning to the ground. At the
time Leslie Haley said she was in favor of
the night club. Four years later it has
once again become a community
nuisance. There are illegally parked cars
at all hours of the day and night. There
are gunshots heard at night by the
residents of Wayside Townhouse
Apartments. I was either laughed at or
dismissed by several members of the
Board some of whom are sitting tonight.
I'm writing to say that people are scared
to speak out about this night club. I'm
the voice of the people who deserve to
live in a safe community without
harassment for neighborhood
businesses. How long before this spills
over into the new Manchester Middle
School? I call on the Board of
Supervisors to revisit this issue and close
this night club down before something
bad happens.
Neal Elosge
Clover Hill
Unscheduled
I read a recent article on Chesterfield
matter
County's proposed residential property
taxes for 2022. 1 see that the
Chesterfield County is proposing a tax
rate reduction from 95 cents per $100 to
93 cents per hundred. Given that I
suspect the County is going to increase
assessments by 20% in January 2022,
the 93 cents per hundred is still way to
high. Even at that rate, taxes on a
residence will still increase by 17%. The
rate needs to drop to 89 cents per
hundred dollars of assessed value, and
this will still give the County about a 7%
increase in residential property tax
revenue. Otherwise, reworded, taxes
are increasing at a 17% inflationary rate.
Double digit taxation increases,
especially after the 7.2% increase in
2021, is not acceptable. Annual
assessment increases are also a
disservice to our current residents. I
think of them as taxation on unrealized
capital gains on a depreciating asset.
Not exactly fair.
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