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2022-01-05 MinutesBOARD OF SUPERVISORS MINUTES JANUARY 5, 2022 Supervisors in Attendance: Mr. Christopher M. Winslow, Chair Ms. Leslie A. T. Haley, Vice Chair Mr. James A. Ingle, Jr. Mr. James M. Holland Mr. Kevin P. Carroll Dr. Joseph P. Casey County Administrator Dr. Casey called the organizational meeting to order at 6:00 p.m. 1. INVOCATION The Honorable Jim Holland, Dale District Supervisor, gave the invocation. 2. PLEDGE OF ALLEGIANCE Deputy County Administrator Matt Harris led the Pledge of Allegiance to the Flag of the United States of America. 3. ORGANIZATIONAL MEETING 3.A. ELECTION OF CHAIRMAN AND VICE CHAIRMAIN Mr. Jeff Mincks, County Attorney, stated the first order of business would be the election of Chair. He then opened the floor for nominations. Mr. Holland nominated Mr. Winslow to serve as Chair for 2022. There were no additional nominations, and nominations were closed. On motion of Mr. Holland, the Board elected Mr. Winslow as Chair for 2022. Ayes: Winslow, Haley, Holland and Carroll. Nays: Ingle. Mr. Winslow presented Mr. Holland with a plaque recognizing his outstanding leadership as Chair in 2021. Mr. Holland then nominated Ms. Haley to serve as Vice Chair for 2022. There were no additional nominations, and nominations were closed. 22-1 1/5/2022 On motion of Mr. Holland, the Board elected Ms. Haley as Vice Chair for 2022. Ayes: Winslow, Haley, Ingle, Holland and Carroll. Nays: None. Mr. Winslow thanked Mr. Holland for his outstanding leadership in 2021 and thanked Board members for putting their confidence in him to lead the Board in 2022. He stated the Board must continue to be flexible, compassionate, and responsible to the needs of all while the next chapter of the pandemic unfolds. He discussed opportunities over the next year including building the capital project roadmap for the next decade and longer -range planning for economic development, job creation, sports tourism, and key land use questions. He stated he looks forward to many conversations on topics such as the rezoning of Upper Magnolia Green, the continued redevelopment of eastern Midlothian Turnpike, and additional opportunities in and around River City Sportsplex. He further stated the Board must also remain committed to planning for the future of, and investing in, the county's workforce to ensure recruitment and retention of the best and brightest employees. He stated the Board must find the middle ground that allows marked progress on these key initiatives while continuing to be mindful of the tax implications for residents and businesses. He noted the Board has passed sweeping reforms over the last year and must continue to look for additional opportunities to make Chesterfield financially accessible for all. He stated the Board's collective vision looks forward, advances opportunity, and moves the needle for families. He further stated he looks forward to working cooperatively with each of the Board members, staff, and the workforce to ensure Team Chesterfield has a strong year ahead. 3.8. ADOPTION OF PROCEDURES OF THE BOARD OF SUPERVISORS GOVERNING MEETINGS IN 2022 Mr. Mincks stated the next order of business would be the adoption of the Board's Rules of Procedure for 2022. He further stated in addition to the proposed Rules of Procedure attached to the agenda item, he also sent to Board members former language removed in 2020 relative to consideration of zoning cases. In response to Ms. Haley's question relative to the removed language, Mr. Mincks confirmed the removed language is not included in the proposed 2022 Rules of Procedure, and the proposed 2022 Rules of Procedure reflect the rules as they were adopted in 2021. Ms. Haley then made a motion to adopt the 2022 Rules of Procedure of the Board of Supervisors, as written. Mr. Holland seconded the motion. Mr. Carroll requested Mr. Mincks to provide a clarification of the provision that was removed and what it did. Mr. Mincks stated the provision provided that no zoning case could be considered by the Board if there were any amendments, 22-2 1/5/2022 changes, withdrawals, or proffers submitted by the applicant after the case's first newspaper advertisement, which is roughly two weeks prior to the public hearing. He further stated the provision was an impediment to hear a case, and a case would automatically be deferred for 30 days unless deferred by the Board for some longer period of time. He stated at the time there was a concern that the Board was regularly suspending the rules to be able to consider those cases and, therefore, the language was deleted. He further stated a suggestion was made to put that language back in the rules. He stated the Board can always vote to defer any zoning case unless it is out of its one-year timeframe, which virtually never happens. In response to Mr. Carroll's question relative to suspending the rules over the past year, Mr. Mincks stated since the provision was removed there was never a need to suspend the rules. He further stated there were times the Board voted to defer a case to some later date due to issues that still needed to be looked at, but there was no action to suspend the rules because the rule has not been in place since 2020. Ms. Haley stated it was her recollection that, in the past, this technicality required that the rules be suspended in order to allow a case to move forward when the amendments were clean and agreed upon by both the applicant and the Board. She further stated the Board can defer a case if there are other considerations. She stated the Board can accept minor adjustments to a case without a formal action to suspend the rules. Mr. Winslow called for a vote on Ms. Haley's motion, seconded by Mr. Holland, for the Board to adopt the 2022 Rules of Procedure of the Board of Supervisors, as written. (It is noted a copy of the 2022 Rules of Procedure of the Board of Supervisors, as submitted, is filed with the papers of this Board.) Ayes: Winslow, Haley, Holland and Carroll. Nays: Ingle. 3.C. SETTING OF REGULAR MEETING DATES FOR 2022 Ms. Haley made a motion, seconded by Mr. Holland, for the Board to adopt the regular meeting date schedule for 2022. Mr. Ingle thanked Ms. Haley and expressed his appreciation to Board members for moving the May meeting date to accommodate his attendance at his son's high school graduation. Ms. Haley encouraged Mr. Ingle not to miss his proud -parent moment and noted there is ample time to communicate to the public that the May meeting is on a Thursday. 22-3 1/5/2022 Mr. Carroll stated a unanimous vote is required to suspend the rules, and there would be an automatic deferral in the absence of a unanimous vote. He further stated presently it takes a vote of only three to defer a case. Mr. Ingle stated he, along with Mr. Carroll, originally requested the rule be removed. He further stated he was the one who asked to reinstate it. Mr. Winslow called for a vote on Ms. Haley's motion, seconded by Mr. Holland, for the Board to adopt the 2022 Rules of Procedure of the Board of Supervisors, as written. (It is noted a copy of the 2022 Rules of Procedure of the Board of Supervisors, as submitted, is filed with the papers of this Board.) Ayes: Winslow, Haley, Holland and Carroll. Nays: Ingle. 3.C. SETTING OF REGULAR MEETING DATES FOR 2022 Ms. Haley made a motion, seconded by Mr. Holland, for the Board to adopt the regular meeting date schedule for 2022. Mr. Ingle thanked Ms. Haley and expressed his appreciation to Board members for moving the May meeting date to accommodate his attendance at his son's high school graduation. Ms. Haley encouraged Mr. Ingle not to miss his proud -parent moment and noted there is ample time to communicate to the public that the May meeting is on a Thursday. 22-3 1/5/2022 Mr. Winslow called for a vote on Ms. Haley's motion, seconded by Mr. Holland, for the Board to adopt the regular meeting date schedule for 2022, as follows: Wednesday, January 5, 2022 at 6 p.m. (Organizational Meeting - Evening Session Only) Wednesday, January 26, 2022 at 2 p.m. /\ Wednesday, February 23, 2022 at 1 p.m. Wednesday, March 9, 2022 at Noon (Budget Work Session in Afternoon; Regular Evening Session with Zoning Requests in Public Meeting Room) Wednesday, March 23, 2022 at 2 p.m. (Budget Public Hearings at Evening Session) Wednesday, April 6, 2022 at 6 p.m. (Budget Adoption - Evening Session Only) Wednesday, April 27, 2022 at 2 p.m Thursday, May 26, 2022 at 2 p.m. Wednesday, June 29, 2022 at 2 p.m. Wednesday, July 27, 2022 at 2 p.m. Wednesday, August 24, 2022 at 2 p.m. Wednesday, September 21, 2022 at 2 p.m. Wednesday, October 26, 2022 at 2 p.m. Wednesday, November 16, 2022 at 2 p.m. Wednesday, December 14, 2022 at 2 p.m. Ayes: Winslow, Haley, Ingle, Holland and Carroll. Nays: None. 3.D. CONSIDERATION OF CHAIR APPOINTMENTS Mr. Winslow made the following Chair's appointments: o AUDIT AND FINANCE COMMITTEE Mr. Chris Winslow and Mr. Jim Holland (Unspecified Term) o COUNTY -SCHOOLS LIAISON COMMITTEE j Mr. Jim Ingle and Ms. Leslie Haley (Unspecified Term) Mr. Holland expressed his appreciation to Dr. Casey, staff, and Board members for helping the Board achieve goals he set last year as Chair. He reviewed his three goals which were public safety communication strategies with the community; regional cooperation; and partnerships with the faith -based 22-4 1/5/2022 community. He directed Dr. Casey to share with the community the accomplishments that resulted from these goals. He reviewed the success of the COVID-19 vaccination initiative in 2021 and applauded Dr. Casey, county staff, and Virginia State University for their collaborative efforts to ensure the community was cared for. He thanked fellow Board members for voting to add Juneteenth as a county holiday. He shared a Bible verse, 2 Chronicles 7:14, and expressed hope for healing. 4. ANNUAL PRESENTATION OF CORNERSTONE ASSEMBLY OF GOD Reverend Shawn Franco presented the Board with a petition of thanksgiving and prayer from the Chesterfield citizens of Cornerstone Assembly of God. All Board members expressed their sincere gratitude to Reverend Franco and members of his congregation for his many blessings and kind words. • � ; SWI AMY On motion of Mr. Ingle, seconded by Ms. Haley, the Board adjourned at 6:46 p.m. until January 26, 2022, at 2:00 p.m. for a work session to be held in the Public Meeting Room. Ayes: Winslow, Haley, Ingle, Holland and Carroll. Nays: None. Christopher M. Winslow Chairman 22-5 1/5/2022