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01-03-1996 Packet ,I I ,..1 - CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page ~of~ Meeting Date: January 3, 1996 Item Number: Subject: Election of Chairman and Vice Chairman and Board Appointments County Administrator's Comments: County Administrator: "/~-C1/.J~ ~ '-~ 7 BoardAction Requested: Summary ofInformation: The Board's first order of business is the election of Chairman and Vice Chairman for 1996. The County Administrator presides over the meeting until the election of Chairman. Nominations do not require a second. The Chairman will conduct the nominations and .~~.intments of persons serving on various Boards and Commissi.ns. See attached. Preparer: 3-a1~ ~. TdtW; S Faith L. Davis Title: Clerk to the Board Attachments: . Yes D N. I # 001. @ Pnl"IIMlon~~ "'- ,-. BOARD APPOINTMENTS PLANNING COMMISSION Appointments are for terms expiring 12/31/95 Mr. Mr. Mr. Mr. Mr. Kelly E. Miller - Dale District Russell J. Gulley - Clover Hill Districtot,n '?'!t.vl'(' ( John R. Easter - Midlothian District 6J.U' v Harry Marsh - Matoaca District Phillip G. Cunningham - Bermuda District Terms would be four years beginning January 1, 1996 and expiring December 31, 1999. COMMITTEE ON THE FUTURE Ms. Dorothy K. Jaeckle - Bermuda District~' Mr. Wayne F. Virag - Bermuda District/ Mr. Victor W. Liu - Clover Hill Districtv Ms. Tracy Williamson - Clover Hill District/ Mr. Kenneth F. Hardt - Dale District / Ms. Nancy S. Hudson - Dale District~' Mrs. R8nny g. IIuntp~ - Matoaca District ,J4,f.-' Ms. Grace Norbrey - Matoaca District./ . Mr. D,:m B. Franks - Midlothian District \ I}.., Mr. William n. Showwake - Midlothian Distridt , .~ .,,/ ;"..<f.' . ( / Terms are at the pleasure of the Board. RICHMOND REGIONAL PLANNING DISTRICT COMMISSION Appointments are for terms expiring 12/31/95 Mr. Mr. Mr. Mr. Mr. Mr. J. L. McHa 1 e , I I I Ii Arthur S. Warren v Edward B. Barber ~ Harry G. Daniel ' Phillip G. Cunningham, George Roarty, Citizen ,,, Planning Commission Representative Representative V Terms would be four years beginning January 1, 1996 and expiring December 31, 1999. Mr. Ramsey recommends that the Planning Commission nomination for the Planning Commission Representative. has expressed a desire to continue serving. make the Mr. Roarty 002 RICHMOND AREA METROPOLITAN TRANSPORTATION PLANNING ORGANIZATION Mr. R. John McCracken Term is at the pleasure of the Board Mr. McCracken has expressed a desire to continue serving. Appointments are for terms expiring 12/31/95 Mr. Arthur S. Warren IV Mr. Edward B. Barber Mr. Harry G. Daniel Terms would be four years beginning January 1, 1996 and expiring December 31, 1999. CAPITAL REGION AIRPORT COMMISSION Appointments are for terms expiring 12/31/95 Mr. Mr. Mr. Mr. Arthur S. Warren./ Edward B. Barber / Harry G. Daniel./' I Melvin C. Shaffer Terms would be four years beginning January 1, 1995 and expiring December 31, 1999. Mr. Shaffer is eligible for reappointment and has expressed a desire to continue serving. (See attached letter) CRATER PLANNING DISTRICT COMMISSION Appointments are for terms expiring 12/31/95 Mr. Mr. Sr. Mr. Mr. J. L. McHale, III Arthur S. Warren Freddie W. Nicholao, John Mazza, Jr. M. D. Stith, Jr. - Alternate II }\.;.A . \ . J ."" Sr. ~-f" , v/ Terms would be a four year term beginning January 1, 1996 and expiring December 31, 1999. TRI-CITIES AREA METROPOLITAN PLANNING ORGANIZATION (CRATER MPO) Appointment is for term expiring 12/31/95 ~ Ic/ . 1-" I}r,"Fredd3:-e--W~'-'-Nic:n61a-s';"-Sr. \. (" 1\l\V. Term would be one year beginning January 1, 1996 and expiring December 31, 1996. 003 - GREATER RICHMOND PARTNERSHIP, INCORPORATED Appointment is for term expiring 12/31/95 Mr. Harry G. Daniel /' Term would be four years beginning January 1, 1996 and expiring December 31, 1999. METROPOLITAN RICHMOND CONVENTION & VISITORS BUREAU (MRC&VB) Appointment is for term expiring 12/31/95; rules call for chief elected official to serve as representative --MY. ~ L. D/IcH.rle"m- W~"VJ Term would be for one year beginning January 1, 1996 and expiring December 31, 1996. SOCIAL SERVICES BOARD Appointment is for term expiring 12/31/95 Mr. J. L. McHale, III Term would be four years beginning January 1, 1996 and expiring December 31, 1999. COMMUNITY SERVICES BOARD Appointme~ts are for terms expiring December 31, 1995 Mr. Harry E. Colestock, III - Clover MI s. ~r LGl.l Cot.~leD -- D611e Dist~ Mr. .ern.r. V. ~et. - Dale District . .. Lf,1~ Hlll Dlstrlct ., ~ r7!f~ Terms would be three years beginning January 1, 1996 and expiring December 31, 1998. Mr. Colestock and Mr. Peto have expressed a desire to continue serving. Mrs. Cowles is ineligible for reappointment. peL ICE CHIEF SELECTIeN ceMMITTEE ~~ ~....'r~J.' .. ~v:::~ t~-'t. Mr. J. L. McHale, III, Ch.irman ~~\~~ Mr. Lane B. Ramsey, C.unty A.ministrater Dr. Lowell Gilbert, Circuit Court Appointee M~. Diane Robor&B1 Board of Supervisors Appointee Detective Lonnie Ott, III, Board of Supervisors A~~.intee 004: -., - APPOMATTOX BASIN INDUSTRIAL DEVELOPMENT CORPORATION {ABIDCO} Appointment is for term expiring 9/30/96 Mr. J. L. McHale, III Board representative Term is one year beginning October 1, 1996 and expiring September 30, 1997. APPOMATTOX RIVER WATER AUTHORITY Appointments are for terms expiring December 31, 1995 Mr. Craig S. Bryant - Alternate L "f~ ~11 Mr. Bryant is eligible for reappointment and has expressed a desire to continue serving. Term would be a one year term beginning January 1, 1996 and expiring December 31, 1996. CENTRAL VIRGINIA WASTE MANAGEMENT AUTHORITY (BOD) (Alternates are Technical Advisorv Committee Members) Appointments are for terms expiring December 31, 1995 D:r-.---Etiwa:ra:--A-:--DUlfY-~ ,'))1,1\, C(1 ~(;.. J 1..2- 18 <"V\)' Mr. Robe:t L. Dur:n V:' ~ ~lb ~0lJ'~ '-'.JI1 'lA t'J J,L-f.) Ms. Marcla R. Phllllps V .. rl ",,,,'lA.A.. H't.C}')'\..' \ / Mr. Bradford S. Hammer - Al ternate ~'r L j Mr. Raymond McGowan - Alternate ~'i, \ ,( C' Mr. Dave Evans - Alternate I~~ c, iMJf hWfl r Terms would be a one year term beginning January 1 f 1996 and expiring December 31, 1996. Mr. Dunn, Ms. Phillips, Mr. Hammer, Mr. McGowan and Mr. Evans have expressed a desire ,to continue serving. Dr. ~uffy has declined to be reappointed. DISABILITIES SERVICES BOARD Appointments are for terms expiring December 31, 1995 Mr. Lee Deal - Clover Hill District Mr. Jay Lowden - Dale District Mr. John Coates - Midlothian District Mr. Robert L. Masden - At-Large Terms would be three years beginning January 1, 1996 and expiring December 31, 1998. Mr. Masden has expressed a desire to continue serving. Mr. Deal, Mr. Lowden and Mr. Coates have declined reappointment. 005 .- PARKS AND RECREATION ADVISORY COMMISSION Appointments are for terms expiring December 31, 1995 Mr. Mr. Mr. Mr. Mr. Mr. Mr. Mr. Dr. Mr. Jim Strawn - Bermuda District Bryan Walker - Bermuda District . ~ - Clover Hill District! Richard Worcester - Clover Hill District V Sherman Litton - Dale District V Robert E. Terrell - Dale Districtv' Kenneth L. Crew - Matoaca District ~ Steve Dowdy - Matoaca District .) ,VI' Douglas Cutter - Midlothian District Jim Guyton - Midlothian District t . ,r if"! . ' ' !' . Terms would be three years beginning January 1, 1996 and expiring December 31, 1998. .,/ Mr. Warren has requested that Mr. Isaac Boggs replace Mr. Jim Rowe. Staff is making every effort to contact Parks and Recreation Advisory Commission members regarding their desire to continue serving and will have recommendations prepared for the January 24, 1996 Board of Supervisors meeting. PERSONNEL APPEALS BOARD Appointments are for terms expiring December 31, 1995 Ms. Linda Lafoon Ms. Diane Roberts Ms. Lafoon is ineligible for reappointment. A replacement is needed for Ms. Diane Roberts who resigned to serve on the Police Chief Selection Committee. Terms would be three years beginning January 1, 1996 and expiring December 31, 1998. SOLID WASTE ADVISORY COMMITTEE Appointments are for terms expiring December 31, 1995 Mr. Mr. Mr. Mr. Ms. Mr. Mr. Mr. Ms. Mr. Mr. James Kalanges - Bermuda District l Horace L. Sims - Bermuda District , Bill Barthlow - Clover Hill District~ Hugh C. Hawthorne - Clover Hill District ~ Dona Link - Dale District ~ TOffi McKiHle~-- Dale District William Parrish - Matoaca District Ralph Rowlette - Matoaca District Joyce Moldovan - Midlothian District Michael Murphey - Midlothian District Jack Horner - Citizen At-Large ':\t>~\ \J 'J ,"< 'II 006 Terms would be a one year term beginning January 1, 1996 and expiring December 31, 1996. Mr. Sims, Mr. Kalanges, Mr. Barthlow, Mr. Hawthorne, Ms. Link, Mr. Parrish and Mr. Murphey are eligible for reappointment and have expressed a desire to continue serving. Mr. Horner, Mr. McKinley, Mr. Rowlette and Ms. Moldovan have declined to be reappointed. KEEP CHESTERFIELD CLEAN CORPORATION Appointments are for terms expiring January 31, 1996 Ms. Joan Cole - Bermuda District Ms. Diane Semack - Clover Hill District Mrs. Alma Smith - Dale District Mr. Floyd L. Robinson, Jr. - Matoaca District Ms. Kathleen Petty - Midlothian District Terms would be a one year term beginning February 1, 1996 and expiring January 31, 1997. Ms. Cole, Ms. Semack and Mrs. Smith have expressed a desire to continue serving. Mr. Robinson and Ms. Petty have declined reappointment. CAPITAL AREA TRAINING CONSORTIUM Unspecified Term nr R:n:"r1oiil W. nidio};).o, ~. ~,~ -~ ,/ CARPENTER CENTER BOARD OF DIRECTORS Ex-officio capacity Mr. J. L. McHale, III MAYMONT FOUNDATION Appointment is for term expiring 12/31/95 Br. -FreddilV W. Mielre1a~, &~. ;{;~V;:U: Term would be one year beginning January 1, 1996 and expiring December 31, 1996. 007 - CHAIRMAN'S APPOINTMENTS BUDGET AND AUDIT COMMITTEE Unspecified Term Mr. J. L. McHale, III Mr. Harry G. Daniel COUNTY EMPLOYEE BENEFITS COMMITTEE Unspecified Term Mr. Edward B. Barber Dr........Fr€lodio W. N,irr,nl rl.fi__Sr. I'u/v-~"""-{ COUNTY OFFICE SPACE NEEDS COMMITTEE Unspecified Term Mr. Edward B. Barber o-r-:-'--P-reddi e -W-:--N-:i-ehG1.as I Sr. j)J--tr\ COURTS SPACE AND FAMILY COURTS COMMITTEE Unspecified Ter.m Mr. J. L. McHale, III Mr. Edward B. Barber SCHOOL BOARD LIAISON COMMITTEE Unspecified Term ,M:!::. J. L. McHa 1 e , I I I Mr. Arthur S. Warren IJ b~_J-l/7 " I' // SOLID WASTE ADVISORY COMMITTEE Appointment is for term expiring December 31, 1995 /lj/J-VV~~ Dr. F~cJJ~~ W. N~~ho~as, Sr. Terms would be a one year term beginning January 1, 1996 and expiring December 31, 1996. PO .. .8 IA --- .- Mr. Daniel Jan. 3, 1996 At the beginning of the term of a new Board of Supervisors, Chesterfield citizens and government employees look with anticipation for direction that the county will focus on for the next four years. This is especially true for this Board because, as Mr. Ramsey pointed out during the investiture December 19, this Board is the one that will be carrying Chesterfield County right up to the last second that heralds a new millennium. 1 - Also in 1999, the year preceding that new millennium, Chesterfield County will celebrate an incredible milestone -- namely our 250th anniversary. May 25, 1749, Chesterfield was chartered as an independent county. We who have called this land home have been instrumental in forging a new destiny for our region and state and in making our homeland a place of prosperity and vision. It is in this light that I have framed my remarks, which center on an agenda for the next four years in Chesterfield County. We have many issues calling for our attention. Of those, four areas will serve as a focal point. 2 These are government operations, economic development, education, and regional cooperation. Let me address each one. The ability to deliver high quality, cost-effective services at a price citizens are willing to pay is the hallmark of any government. Chesterfield is a leader in the area of government operations. We are leaders in fiscal management as witnessed by the continual parade of awards and honors bestowed upon us ~ r financialpradices and careful custodianship of We saw this leadership blossom in the 1980s when sound financial planning and a carefully-managed budget process was begun by the county. 3 I know we talk about it all the time, but it is no small recognition that Chesterfield remains one of a handful of localities nationwide to earn the highest bond rating -- AAA. Four years ago, the Board of Supervisors directed the County Administrator to develop a customer-focused and fiscally-based Total Quality management initiative. The instructions were direct in this regard. We wanted our county to be a leader in modern management techniques. Mr. Ramsey and the entire county team have done a remarkable job fielding this initiative and working to imbed these quality principles in Chesterfield's day-to-day business and customer practices. 4 These efforts were roundly recognized when Chesterfield County was the first and only local government to earn the prestigious U.S. Senate Productivity and Quality Medallion for government-wide achievements in quality. These laurels are hard-won and they proudly add to the history of the last four years. The challenge today is using such recognition and foundation in quality to springboard Chesterfield into the next level of achievement. Total Quality management must be carried to the highest level and this requires us to establish measurements for performance and customer service for which this Board of Supervisors and government will be held accountable. 5 This will be among our first topics of discussion at the Board of Supervisors retreat that Mr. Ramsey will schedule in February. I expect the Board to review those strategic performance indicators on a quarterly basis. My second focus is in that arena we call "economic development." Without doubt, economic development is the fuel that will drive our "First Choice Coinmunity" into the next century. It will fund our growth and pave the way for the prosperity of not only ourselves, but our children and grandchildren. 6 - Again, the last four years saw considerable success in this area. We now need to take a careful look at where we are and how we can improve. At the February retreat, I will ask for an extensive review of all issues and barriers impacting economic development in our county. We should examine our tax structures -- to include real estate, BPOL, machinery and others. We should make a frank assessment of our infrastructure -- its capabilities and its shortfalls. We should scrutinize the availability of sites. And, we should look at our development and zoning procedures. 7 - We must conduct an analysis that assesses how we benchmark against competitive neighbors and other leading localities in Virginia when it comes to our ability to bring the very best businesses to our county. We must examine those differences between Chesterfield and other localities that could be real or perceived barriers to economic development. Where no sound rationale or legitimate citizen benefit derives from a barrier, we must plan to remove or minimize these obstacles. This is a vital issue for us and I will welcome comments from citizen and business groups as we move through this evaluation. Our mutual stake in the outcome is too important not to bring our full and best attentions to bear on this . Issue. 8 - 1 cannot leave the topic of economic development without addressing transportation issues. Any sound economic development plan for our county will require significant improvements in our transportation network. The most pressing and visible of these improvements is the completion of 288 from its current terminus at the Powhite Parkway to 1-64 in western Henrico County and the completion of 1-895 from the Chippenham Parkway to 1-64 east. We have a window of opportunity to work with the state and the private sector to complete these road projects. 9 N_ As we examine this opportunity, we must keep in mind that many issues and challenges with the greatest long-term effect in achieving our visions are often tinged with elements of difficulty and unpopularity. The Board of Supervisors in 1984 was faced with the same challenge of looking at property taxes and tolls to help build portions of the Powhite and 288. This Board will not be forgiven if we fail to deal with the similar issues today. No matter what you talk about in government, the topic always seems to turn around to my third area of focus and that is education. The future resides in the education of our children. 10 - I recently heard a disturbing story -- an individual talked about American outrage over falling to second-place status in certain levels of inter- national athletic competition while scarcely casting a yawn at a 14th place finish in mathematics. To me, it was indicative of misdirected priorities and reinforced my belief that our priorities must be squarely based on academic excellence and student performance in the classroom. These classrooms, where we train and educate young minds, are America's profit centers for the next century. Good economics dictate that we invest in those areas that will pay the highest dividends. With finite resources available for this investment, we must maximize classroom funding while minimiz- ing administration and fixed overhead costs. 11 - For the past several years, we have asked on multiple occasions for the school system to consolidate services with the county and to initiate a Total Quality program. Dollars saved by these actions would be reinvested back into the classroom. The time is right today for both this new Board of Supervisors and the new School Board to take bold steps on these pressing issues. The Board of Supervisors clearly does not have the responsibility, nor desire, to manage the school system. But, we are held accountable for the effective expenditures of public money and in achieving re.s.ults. from those expenditures. We have to stay focused on results. 12 Therefore, at the first Board of Supervisors and School Board retreat, I'll request that one of the agenda items deal with reviewing all fixed expenses -- such as personnel, consultants, professional services and other non-classroom expenditures. This should include detailed costs and the source of current funding. Section 8.2 of the county charter clearly states, "The superintendent of schools shall be responsible for providing in a timely fashion to the county administrator all financial documents, long-term projection, and other materials that the county administrator and the board deem necessary to make appropriate decisions regarding budget and appropriation decisions by the Board of Supervisors. " 13 - Mr. Ramsey will make the formal request to the school superintendent. Growth has put Chesterfield at a crossroads for requests in capital improvement expenditures for schools and other public services. The financial criteria which place our county balance sheet in such a favorable position also have been constraints on selling bonds to meet our capital improvement needs. Schools consistently have the greatest impact on capital funding decisions. It is imperative that both the School Board and the Board of Supervisors jointly agree on the projects to be funded in a November 1996 bond referendum. 14 - This bond referendum must reflect an equitable distribution of projects in order to achieve broad- based county support. As noted so impressively by the county's Committee on the Future in its 1995 year-end report, a balance between redevelopment in established ares and new growth must be reflected. This issue is too critical to our county's long-term viability and success for divisiveness and negativism to rear their heads. We will need strong support from all board members. Informed public support, including our business community, for this referendum is critical. Our work must be completed by spring. The final area I'll address is regional cooperation. 15 - Chesterfield County currently is the population leader in the metro area. All forecasts suggest we will not only maintain that position, but expand on it for years to come. We have an excellent record of working jointly with our regional neighbors on issues that enhance the quality of life for our citizens. We cooperate on public safety, including police, fire and emergency medical services. We cooperate on juvenile detention and criminal justices issues. We cooperate on many social services areas, including mental health. We cooperate on community facilities and recreation. And we cooperate on metropolitan economic development and regional tourism. 16 - Chesterfield also remains an outspoken proponent for and will continue to advocate the development of Richmond International Airport to its maximum potential. This expansion has direct economic benefit to all in the metro area. Our leadership on these issues, though, should not be misinterpreted as an endorsement for giving up any constitutional rights as an independent locality nor as an endorsement of a regional government -- no matter how packaged -- which separates citizens from their locally elected officials. As we step off into 1996 and a new term of this Board, I believe we have a big year ahead of us. 17 '.... I thank my colleagues for their confidence and support. In the spirit of Total Quality, I plan to work with Board members so that we can function as a team and vow to work with each member to continue to move Chesterfield County forward. I pledge my best to our citizens, who deserve no less than the absolute best we can deliver. As citizens of this great county, we are all in this journey together. We all are strong advocates of Chesterfield County -- A First Choice Community. 18 '-. --'~ ,>. - Ql.~ cJ.QnJre s ta.1Jml~JJ.11i.1-EQw-M11Jarn.er January 3, 1996 Mr Chainnan, at the lH-1ginning of each year I publicly disclose rhnT I CHYI p.rnployed as a teacher fot rhe Chesterfield County school systenl since a large portion of everv County budget IS devoted to education. Because of my many years of exper:en(.;e as an educator in thf~ COlmty's school svstem and other systerns, I believe I have a ~1f'iO I" abil11y to analyze issues that affect Our schools. PUblic dIalogue ;'1\:ok.' c; the Rchool system :$ pHrticularly important novv that the CO\Jf:ty has an Alacted School Board. The Virginia Conflict of Interests Act provides in f; 2.1-639.14 that I am !egally permitted to participate anej vote O!' Issues 'which affect school employees suel) as myself. 8'1 this S!iltl3rn~nt, ! am pl1b!icly di~c1o$inJ my employment as a leachtH and '!;;;[I:'lP that I am able 10 partiC,J.jdte hi/rly, objectively and in the r> '. :' teres! 01"1 school "related (natters that will come before the BOafc.1 this year. I believe it is ;rnpoftanl for 011 public officials to parti ci pa1"~1 I Vlgo~Ot!S,Y' n issues which are as important as public eduGatiOf' AC';(ltrlrnglv, it ;5 ri',',' intention and, I beilevo, rny duty, to continue (0 partIcipate fairlv' dnd objectively in school matters as a fner."Jer of this Boauj of SuperVisor s 081'; (7):3001.3 -:i'oJ::.\(. (1\ c r.Jo..\ ~ - - The selection of a new Police Chief lS the most important appointment that this Board will make during its term. By almost any measure you consider rate, clearance rate, officers per Chesterfield has one of the finest departments in the Commonwealth. [cr ime capita, police no] To build on this strong record and take the department to the next level of excellence, it is vital that the person we select is the very best candidate for the job. To date, in the public meetings held around the County by the Police Chief Selection Committee, citizens have expressed almost universal satisfaction with the performance of the department. They have indicated that our officers are well trained, highly motivated and well led. To preserve this high degree of public confidence, the Board must not only hire the very best, but it is also vital that the selection process be above reproach. - - 2 The Selection Committee and ultimately the Board must convince the public that the selection: - is unbiased - fully considers current and future County police needs - carefully considers the concerns of all stakeholders [e.g. law enforcement professionals, courts, citizens, as well as the Board] The Police Chief Selection Committee is in the middle of a selection process aimed at delivering the very best candidate while winning and sustaining public confidence. The committee has held public meetings In four of the five magisterial districts to gather citizen input. Two additional magisterial district meetings will be held within the next two weeks. Similarly, the committee has met with county judges and public safety professionals to solicit their input. The committee will be - - 3 seeking similar input from individual Board members soon. Through the County's procurement procedures, the committee has retained an executive search firm with extensive police chief recruiting experience to flesh out the job requirement, recruit qualified candidates and assist in the evaluation of finalists. The search firm started work before Christmas. The committee is on track to bring a recommended candidate to the Board In time to permit an orderly transition with Chief Pittman. Any decision by the Board that alters the make up of the committee will almost certainly disrupt the orderly selection and transition process. More importantly, change now will bring into question the integrity of the selection process. Confidence In the police department begins with confidence in the Chief. Confidence in the Chief begins with confidence in the chief selection process. At this point, change is not a confidence builder. .I . I ,J CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2=-of2:.... AGENDA 'Meeting Date: Item Number: 1 . B . Subject: .Adoption of Procedures of the Board of Supervisors for 1996 County Administrator's Comments: County Administrator: ~ BoardAction Re..uested: Adoption of the attached Procedures of the Board of Supervisors governing meetings Summary of Information: Each year the Board of Supervisors adopts procedures governing meetings at the organizational meeting in January. The changes recommended by staff are indicated on the attached procedures. Generally, the changes are designed to conform the procedures with existing practice. If the I.an. has any su::ested revisions to the Procedures, they should be made at this time. Preparer: c (1,. ~1..... \ , (f1 ~. dY"-J Title: County Attorney ll8oo:289 1.4(538.11) I # 009 I Steven L. Micas Attachments: . Yes D No @ PMt.don~~ - ITEM 1.B. (Replacement) 1995~ PROCEDURES OF THE BOARD OF SUPERVISORS BE IT RESOLVED by the Board of Supervisors of the County of Chesterfield in accordance with Section 3.4 of the County Charter that the following rules of procedures shall govern the conduct of meetings and work sessions of the Board of Supervisors during the 1995~ calendar year. Presiding Officer Section 1. Except as modified herein or as provided by law or historical practice, Robert's Rules of Order. a Manual of General Parliamentary Law, shall be the parliamentary authority of the Board of Supervisors. The County Attorney shall act as parliamentarian to the Board. Any questions involving the interpretation or application of Robert's Rules shall be addressed to the County Attorney. Section 2. The Chairman, or the Vice-Chairman, or in their absence, the most senior member of the Board, shall preside at all meetings of the Board, and on the appearance of a quorum shall call the meeting to order and the Board shall then proceed with its business. Section 3. The presiding officer shall preserve order and decorum. He may speak, make motions, and vote on all questions and he shall decide questions of order and procedure. The Chairman may set reasonable time limits for speakers and public hearings; provided that by majority vote the Board may reject such time limits. Quorum Section 4. A quorum shall consist of at least three members of the Board. A majority of a quorum shall be sufficient to carry any question except tax issues, incurring of debt and appropriations in excess of $500.00 all of which shall require a majority of the full Board for adoption. No Board member is required to vote on any question, but an abstention, although not a vote in favor of carrying a question, shall be counted as a vote for the purpose of determining a quorum. A tie vote shall defeat the motion, resolution or issue voted on, provided that all zoning cases must be disposed of by a motion approved by a majority of those voting. The Board shall not designate a tie breaker pursuant to * 15.1-535 of the Code of Virginia. 0800:538.11 (revd) -1- - Order of Business Section 5. The order of business at a regular meeting of the Board shall be as follows beginning at 3:00 p.m.: (a) (b) (c) (d) (e) (f) (g) (h) (i) (j) (k) (1) (m) (n) (0) 0800:538.11 (rev'd) Approval of minutes of the previous meeting. Reading of the minutes shall be automatically dispensed with. County Administrator's comments. Board Committee reports. Requests to postpone action, emergeney additions or changes in the order of presentation with respect to any matter on the agenda. Special resolutions of recognition. Work sessions. Deferred agenda items. New County business not requmng a public hearing. Hearings of citizens on unscheduled matters involving the services, policies and affairs of the county government or claims against the Board. Reports. Dinner at 5:00 p.m. Non-sectarian invocation conducted by members of local clergy or volunteer at 7:00 p.m.; followed by the pledge of allegiance. Special resolutions of recognition not heard at the afternoon session. Hearings of citizens on unscheduled matters or claims not heard at the afternoon session. Deferred public hearings. -2- (p) Public hearings or zomng public hearings based on appropriate meeting date. (q) Adjournment. The Board shall confine their decisions to the matters presented on the agenda. Section 6. Any citizen desiring to present any matter concerning the services, policies and affairs of the County or claims against the Board shall be allotted appropriate time to present his case by the presiding officer. The presentation of the claim shall not exceed 30 minutes and each speaker may not exceed 5 minutes. Every citizen desiring to present a matter to the Board shall by noon on the 6th calendar day prior to the meeting notify the Clerk of his intent to speak and the topic. The notice shall describe in detail the nature of the issue to be presented to the Board and the remedy, if any, that the citizen will ask of the Board. No citizen shall speak on any matter of business which is a subject on the Board~s agenda for that day. Citizens may not yield time to another speaker. After the County Administrator submits a budget, comments on the budget shall be confined to advertised public hearings until the budget is adopted. Persons appearing before the Board will not be allowed to: (a) Campaign for public office; (b) Promote private business ventures; (c) Address matters within the administrative proVInce of the County Administration; (d) Engage in personal attacks; (e) Use profanity or vulgar language; or (f) Speak to matters previously presented to the Board by the speaker without the County Administrator's recommendation. Section 7. Any person speaking to a matter shall be limited to such period of time as shall be allotted by the presiding officer when necessary to preserve order and the efficiency of the meeting. The Board may accept written comments in lieu of oral statements. 0800:538.11 (rev'd) -3- Section 8. The order of business at a special meeting shall follow that of a regular meeting to the greatest extent possible. Minutes of Meeting Section 9. The Clerk of the Board shall prepare and maintain adequate minutes of the proceedings of the Board in accordance with the requirements of the Code of Virginia, 1950, as amended. Preparation of minutes will not include every aspect of the Board~s meetings relating specifically to discussion and debate but will include all significant events relating to official action. Minutes shall be included as part of the agenda package for the subsequent meeting of the Board. Section 10. The Board may correct its minutes at any time after approval of the minutes only upon a clear showing that a clerical or administrative mistake was made. Agenda Section 11. The County Administrator shall prepare an agenda for each regular or special meeting of the Board on which shall appear the title of each matter on which action is to be taken at that meeting. The agenda for each regular meeting shall (a) be prepared at least five days prior to the meeting, (b) be promptly mailed or delivered to each member of the Board or placed in the repository assigned to such Board member, and (c) be distributed to appropriate officers and employees of the county government and members of the public and media requesting copies. Section 12. Upon a majority vote of the Board of Supervisors any item &It the may be added when the agenda is voted on and the Chairman may allow any agenda item may to be called out of sequence. Section 13. Any matter not on the scheduled agenda, may be heard 68 the day af its i8tredueti08 after the a2enda has been approved by the Board only if autherizeEl by the Chairma8 and upon the unanimous vote of the Board members present. Any such matter must be of an emergency nature, vital to the continued proper and lawful operation of the County. 0800:538.11 (rev'd) -4- - Motions Section 14. When a motion is made, it shall be accurately stated by the presiding officer or proponent prior to voting on the question. Section 15. When a question is under debate no motion may be made except a motion to adjourn, to table, to substitute, or to amend. Such motions shall take precedence in the order listed above, Only one substitute motion shall be in order for a principal motion. All motions to defer shall be to a date certain. Prior to votinl! on a motion to defer. the Board shall hear public comments on the issue of deferral if the scheduled item requires a public hearinl!. Reconsideration of Ordinances, Resolutions and Motions Section 16. Any vote by a member of the Board is final once cast. Planninl! Commission decisions are final once cast. No ordinance, resolution or motion previously voted upon by the Board shall be brought forward for reconsideration during the same meeting of the Board. Debate Section 17. The patron of an ordinance, resolution, motion or other matter may speak to the ordinance, resolution, motion or other matter. Each member of the Board may participate in discussion of any issue only after being recognized by the Chairman. Each Board member will be allotted an appropriate period by the chairman to speak to the matter. Each member of the Board shall be afforded an opportunity to speak before any member of the Board may speak a second time. At the conclusion of debate, the question shall be called and no further debate shall be in order. Requests ~' members of the Board or the COURt)' ,~..dmiRistrat6r relating to criticisms or concerns regarding the administration of the County, except when related to agenda items, shall not be presented or raised at a meeting of the Board unless first submitted in writing to the County Administrator and unless his response does not resolve the issue. 0800:538.11 (rev'd) -5- Regular Meetings Section 18. Each year at its organizational meeting the Board shall set the regular meeting times and dates for the following year provided, however, that the Board shall meet at least once each month. Whenever the regularly scheduled meeting date shall fall on a legal holiday, the regular meeting of the Board shall be held on the following day in accordance with ~ 15.1-536 of the Code of Virginia, 1950, as amended. The Chairman may cancel any meeting because of inclement weather and should reschedule any cancelled meeting at the earliest possible date by sending written notice to each member of the Board. Special Meetings Section 19. Special meetings of the Board may be called by two members of the Board in accordance with ~S 15.1-537 and 15.1-538 of the Code of Virginia, 1950, as amended. Upon making such request the Clerk shall notify all members of the Board at least five days prior to the meeting and obtain approvals of such request in accordance with the requirements of the Code of Virginia, 1950, as amended. The five-day notice can be waived only if waivers are signed by every member of the Board and the County Attorney and every member and the County Attorney attend the special meeting. Appointments Section 20. Appointments to committees of the Board and to authorities, boards and commissions shall be made only by resolution adopted by a majority of the full Board at a meeting subsequent to the meeting when the name has been offered to the Board for consideration. Prior to consideration of the nomination, the nominee shall be notified to determine his willingness to serve and to determine if he meets the minimum qualifications for such appointment. Committees Section 21. The Board or Chairman may recommend the creation of committees and the Chairman shall appoint members to such committees or appointment shall be by the Board when required. Committees may hold hearings and perform such other duties as may be prescribed. A committee may be instructed concerning the form of any report it shall be requested to make and a time may be fixed for submission of any report. 0800:538.11 (rev'd) -(1- - -- Amendment of Rules Section 22. The rules of procedure of the governing body may be amended at any time during the year by a unanimous vote of the full Board. Section 23. The Board of Supervisors may suspend the application of any section of these rules by a unanimous vote of the full Board members present at any time during the agenda. Section 24. A Deputy Sheriff shall serve as Sergeant at Arms. Section 25. With the exception of zoniOl:! cases which have been scheduled for a public hearin~ before both the Chesterfield Planning: Commission and the Board of Supervisors in the same month. Nno zoning ca"e shall be considered by the Board of Supervisors if amendments, changes. withdrawals. or proffers have been submitted by the applicant after the case has appeared in the newspaper pursuant to the required publication. All such cases shall be deferred to the next appropriate Board meeting for consideration after proper readvertising. Section 26. If a majority of the Board is not reelected, no zoning case shall he considered by the Board of Supervisors after November-f, 19952 until the organizational meeting in January, t9%2000 unless such delay would exceed twelve months for that case. 0800:538.11 (rev'd) -7- - [County seal] 1996 PROCEDURES OF THE BOARD OF SUPERVISORS Chesterfield County i Virginia - f~ r' CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page -Lof~ l\tleeting Date: January 3, 1996 I tern Number: 1.C. Subject: Setting of Regular Meeting Dates for 1996 County Administrator's Comments: County Administrator: ~ BoardAction Requested: Summary of Information: The Board should establish its schedule for regular meeting dates and times for 1996. Staff recommends approval of the attached schedule. Preparer: j~~~l.O Ttl~: Clerk to the Board of Supervisors Faith L. Davis Attachments: . Yes D No 1# O~t8 I ro. 16~ _~__, - Reqular Meetinq Dates for 1996 January 3, 1996 at 3:00 p.m. January 24, 1996 at 3:00 p.m. February 14, 1996 at 3:00 p.m. February 28, 1996 at 3:00 p.m. , b f/I",V/:)'l March 13, 1996 at 3:00 p.m. March 2 7 , 1996 at 3:00 p.m. April 10, 1996 at 3:00 p.m. April 24, 1996 at 3:00 p.m. -.., ,'teY .! 4M--.,....JL-1. lv C :; () Z-- May 8, 1996 at 3:00 p.m. May 22, 1996 at 3:00 p.m. June 12, 1996 at 3:00 p.m. June 26, 1996 at 3:00 p.m. July 24, 1996 at 2:00 p.m. August 28, 1996 at 2:00 p.m. September 11, 1996 at 3:00 p.m. September 25, 1996 at 3:00 p.m. October 9, 1996 at 3:00 p.m. October 23, 1996 at 3:00 p.m. November 13, 1996 at 3:00 p.m. **November 26, 1996 at 3:00 p.m. December 11, 1996 at 2:00 p.m. **Due to Thanksgiving Holiday Special Meetinq Dates for 1996 Budget Public Hearing - March 27, 1996 at 7:00 p.m. at Lloyd C. Bird High School Other Tentative Meetinq Dates - (informational only) /!q.... '7 ~ ~A,r'-I P e. t- -, r:J- cr If . ~~ - I t=j &-; ,,2 .J r}- J- fJ , .It 3 : && _ " i Board of Supervisors Retreat Quarterly Regional Meeting Joint Meeting with School Board - January, 1996 February, 1996 February, 1996 0:'-9 - - Meeting Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page Lofl AGENDA January 3, 1996 Item Number: 3. A. Subject: County Administrator'S Comments Introduction of the Director of Youth Services County Administrator's Comments: County Administrator: ~ BoardAction Requested: Summary of Information: Mr. Masden will be present to introduce the new Director of Youth Services, Ms. Jana D. Carter. Ms. Carter has been Director of the County's Housing Department for the past ten years. She will bring with her quality expertise and experience which will be an asset to the Youth Services Department. Preparer: ~t.~ \.0 Faith L. Davis Title: Clerk to the Board of Supervisors Attachments: DYes . No I # 020 I @ PrIf-..don~Paper CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page .2....of~ AGENDA January 3, 1996 Item Number: 3. B. Meeting Date: Subject: County Administrator'S Comments County Administrator's Comments: County Administrator: r::/<< BoardAction Requested: Summary of Information: Chesterfield County has received notification that the Judges' Campaign Against Weapons has been included in the National Association of Counties' publication 1995 Model County Programs for Keeping the Public Safe. This publication highlights some of the 1995 Achievement Award winners in the areas of court administrations, criminal justice, emergency response, health and the environment. Preparer: ~~Vo Title: Clerk to the Board of Supervisors Attachments: . Yes D No 1# 021 Faith L. Davis @ -~-- - Chesterfield County Youth Services Youth Services Citizen Board Drug and Alcohol Abuse Task Force P. O. BOX 40 CHESTERFIELD, VA 23832 (804) 796-7100 MEMORANDUM TO: Lane B. Ramsey, County Administrator FROM: .\~. Debra Pierce, Youth Services Assistant, Youth Services t-' DATE: December 11, 1995 SUBJECT: SELECTION OF JUDGES' CAMPAIGN AGAINST WEAPONS IN NACo's 1995 MODEL COUNTY PROGRAMS FOR KEEPING THE PUBLIC SAFE Youth Services has received notification that the Judges' Campaign Against Weapons has been included in the National Association of Counties' publication 1995 Model County Programs for Keeping the Public Safe. This publication highlights some of the 1995 Achievement Award winners in the areas of court administration, criminal justice, emergency response, health and the environment. Jim McKinnell, Youth Services' Acting Director, has permitted me to inform you of this recognition for Chesterfield County. cc: Robert Masden, Deputy County Administrator, Human Services Jim McKinnell, Acting Coordinator, Youth Services Dian McConnel, Regional Coordinator, Department of Youth and Family Services Kenneth Perrotte, Director, Public Affairs ()"')Z" .' ,...~ ,- ~,,:J ( .,;., J ~ i&\~""i' , . ~ ~: ~~1! ~ Meeting Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page'1- of..L January 3, 1996 Item Number: 6. Subj ect: Resolu'tion Recognizing Inspector Hunter M. "Mac" Herndon, Sr. Upon His Retirement County Administrator's Comments: County Administrator: ~ BoardAction Requested: Summary of Information: WHEREAS, Inspector Hunter M. "Mac" Herndon, Sr. retired from the Chesterfield County Police Department on January 1, 1996; and WHEREAS, Inspector Hunter M. "Mac" Herndon, Sr., has provided over 29 years of quality service to the citizens of Chesterfield County; and WHEREAS, Inspector Hunter M. "Mac" Herndon, Sr. has served the County in the capacity of Patrol Officer, Detective, Sergeant, Lieutenant and Inspector; and WHEREAS, Inspector Hunter M. "Mac" Herndon, Sr. has significantly impacted the safety of the community by personal contribution to the solution of numerous crimes, many of them very serious in nature; and Preparer: ) C-) cC;. - /f-~(!2:;f'{(~ r~~- ~nel J. E. Pittman, Jr. Title: Chief of Police Attachments: DYes . :"lo I # O~~3 II - -. (i> , , . \ .~ ~l~.!.f!~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page -L of...L Summary of Information: (Continued) WHEREAS, Inspector Hunter M. "Mac" Herndon, Sr. has personally supervised and mentored Police Department personnel and guided them to successful careers; and WHEREAS, Chesterfield County and the Board of Supervisors will miss Inspector Hunter M. "Mac" Herndon, Sr.'s diligent service. NOW, Therefore, Be It Resolved, that this Board of Supervisors publicly recognized Inspector Hunter M. "Mac" Herndon, Sr., and extends on behalf of its members and the citizens of Chesterfield County their appreciation for his service to the County, AND, Be It Further Resolved, that a copy of this Resolution be presented to Inspector Hunter M. "Mac" Herndon, Sr. and that this Resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County. 1# 024 I I Meeting Date: January 3, 1996 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page ~of~ Item Number: 8. DEFERRED Subject: Adoption of Resolution Supporting the Expansion of the Richmond Centre and Efforts to Obtain state Financial Support Through the General Assembly County Administrator's C~mments: 12~c..~.L ~ County Administrator: ~ BoardAction Requested: Staff recommends that the Board of Supervisors defer action for Adoption of a resolution supporting the expansion of the Richmond Centre and efforts to obtain State financial support through the General Assembly until February 28, S 199 6 . fI Ii . ummaryo n ormatIon: Representatives of the Metropolitan Richmond Convention and visitors Bureau presented plans for the proposed expansion of the Richmond Centre on December 13, 1995. The County's portion of this project will not exceed 13 percent of local shared costs. The Henrico County portion of this request is not expected until early February (the Henrico portion is the largest -- 44 percent). Therefore, it is recommended that County approval be deferred until late February, 1996. See attached resolution. Preparer: "IX."'"' /' I I Y _ ,4 - J = CL L {U Bradford S. Hammer /l _ ~---'--fitle: Attachments: _,Yes D No Deputy County Administrator for M':1llLL. S\:::L v 1-1..:\::::::; I # C\~"')t:- I ' ".:~t::), D\:l. 16C? _~__, - - SUPPORTING THE EXPANSION OF THE RICHMOND CENTRE AS AN ECONOMIC DEVELOPMENT PROJECT AND THE EFFORTS TO OBTAIN STATE FINANCIAL SUPPORT THROUGH THE GENERAL ASSEMBLY WHEREAS, the travel and tourism industry is vital to the economy of Chesterfield County; and WHEREAS, the metropolitan Richmond area needs a convention facility comprising of over 180,000 square feet of exhibit space and over 25,000 square feet of meeting space; and WHEREAS, the expanded Richmond Centre would be the largest, first class convention and exhibition hall in the Commonwealth of Virginia; and WHEREAS, the Centre would be competitive with east coast cities in the solicitation of conventions, meetings, trade shows, and assemblies; and WHEREAS, the four jurisdictions of Chesterfield, Hanover, Henrico Counties and the city of Richmond and the Commonwealth of Virginia, will be the beneficiaries of the economic impact, anticipated to be over $71 million of direct spending associated with this major convention center. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors hereby supports the expansion of the Richmond Centre as an economic development project that will fulfill the growing demands of the meeting and convention industry. AND, BE IT FURTHER RESOLVED, that the Board supports the efforts to obtain state financial support through the General Assembly. 026 (;I-1ESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA PageL of -L Meeting Date: January 3. 1996 Item Number: 9.A. Subject: Streetlight Installation Approvals County Administrator's Comments: County Administrator: ~ Board Action Requested: This item requests Board approval of Streetlight Installations in the Matoaca District. Summary of Information: Streetlight requests from individual citizens or civic groups are received in the Department of Environmental Engineering. Staff requests cost quotations from Virginia Power for each request received. When the quotation is received, staff re-examines each request and presents them at the next available regular meeting of the Board of Supervisors for consideration. Staff provides the Board with an evaluation of each request based on the following criteria: 1. Streetlights should be located at intersections; 2. There should be a minimum average of 600 vehicles per day (VPD) passing the requested location if it is an intersection, or 400 VPD if the requested location is not an intersection; 3. Petitions are required and should include 75 % of residents within 200 feet of the requested location and if at an intersection, a majority of those residents immediately adjacent to the intersection. CONTINUED NEXT PAGE Preparer: Title: Director. Environmental Engineering Attacbrnnents: 11III Yes DNO 1# 027 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page--L of l Summary of Information: (Continued) Cost quotations from Virginia Power are valid for a period of 60 days. The Board, upon presentation of the cost quotation, may approve, defer, or deny the expenditure of funds for the streetlight installation. If the expenditure is approved, staff authorizes Virginia Power to install the streetlight. A denial will cancel the project and staff will so notify the requestor. A deferral will be brought before the Board again when specified. MATOACA DISTRICT: * Birdbrook Drive and Branders Bridge Road Cost to install light: $ 0.00 Does not minimum criterion for petition * Frye Court and Rollingside Drive Cost to install light: $ 1,233.46 Does not minimum criterion for vehicles per day * Rollingside Drive, vicinity between 18515 and 18518 Cost to install light: $ 595.89 Does not minimum criteria for intersection, vehicles per day, or petition * Birdbrook Drive and Rollingside Drive Cost to install light: $ 595.89 Does not minimum criterion for vehicles per day Matoaca Streetlight Funds (unaudited) Requested Expenditure $26,786.05 $1,233.46 $ 595.89 $ 595.89 Effective Remaining Balance $25,552.59 $24,956.70 $24,360.81 Balance Forward I # (\28 - STREETLIGHT REQUEST Matoaca District REQUEST RECEIVED: October 13, 1994 ESTIMATE REQUESTED: October 17, 1994 ESTIMATE RECEIVED: December 14,1996 DAYS ESTIMATE OUTSTANDING: 423 COST TO INSTALL STREETLIGHT: $ 0.00 NAME OF REQUESTOR: Bruice Harris, Jr. ADDRESS: 4100 Frye Court Colonial Heights, VA 23834 PHONE NUMBER: HOME - 520-5219 WORK - 771-2983 D REQUEST IS LOCATED AT THE INTERSECTION OF: [!J REQUEST IS NOT AT AN INTERSECTION. REQUESTED LOCATION IS: Vicinity of Birdbrook Drive and Branders Bridge Road POLICY CRITERIA: INTERSECTION: VEHICLES PER DAY: PETITION: Qualified Qualified Not Qualified, less than 75% of residents with 200 feet of location. REQUESTOR OR STAFF COMMENTS: Requestor states: "The residents are most interested in a streetlight between the first two houses on Birdbrook Drive." Staff notes that this request is one of four received for this subdivision. There was no priority attached to anyone of the four. Attachments: Map () ~~9 - STREETLIGHT REQUEST Matoaca District REQUEST RECEIVED: October 13,1994 ESTIMA TE REQUESTED: October 17, 1994 ESTIMATE RECEIVED: December 14, 1996 DAYS ESTIMATE OUTSTANDING: 423 COST TO INSTALL STREETLIGHT: $1,233.46 NAME OF REQUESTOR: Bruice Harris, Jr. ADDRESS: 4100 Frye Court Colonial Heights, VA 23834 PHONE NUMBER: HOME - 520-5219 WORK - 771-2983 W REQUEST IS LOCATED AT THE INTERSECTION OF: Frye Court and Rollingside Drive D REQUEST IS NOT AT AN INTERSECTION. REQUESTED LOCATION IS: POLICY CRITERIA: INTERSECTION: VEHICLES PER DAY: PETITION: Qualified Not Qualified, less than 600 VPD Qualified REQUESTOR OR STAFF COMMENTS: Requestor states: "The residents request a streetlight at this location." Staff notes that this request is one of four received for this subdivision. There was no priority attached to anyone of the four. Attachments: Map (\30 - STREETLIGHT REQUEST Matoaca District REQUEST RECEIVED: October 13,1994 ESTIMATE REQUESTED: October 17, 1994 ESTIMA TE RECEIVED: December 14, 1996 DAYS ESTIMATE OUTSTANDING: 423 COST TO INSTALL STREETLIGHT: $595.89 NAME OF REQUESTOR: Bruice Harris, Jr. ADDRESS: 4100 Frye Court Colonial Heights, VA 23834 PHONE NUMBER: HOME - 520-5219 WORK -771-2983 D REQUEST IS LOCATED AT THE INTERSECTION OF: [iJ REQUEST IS NOT AT AN INTERSECTION. REQUESTED LOCATION IS: Rollingside Drive, vicinity between 18515 and 18518 POLICY CRITERIA: INTERSECTION: VEHICLES PER DAY: PETITION: N at Qualified, location not an intersection N at Qualified, less than 400 VPD N at Qualified, less than 75% of residents within 200 feet of location REQUESTOR OR STAFF COMMENTS: Requestor states: "The residents request a streetlight at this location." Staff notes that this request is one of four received for this subdivision. There was no priority attached to anyone of the four. Attachments: Map (\31 - - STREETLIGHT REQUEST Matoaca District REQUEST RECEIVED: October 13,1994 ESTIMA TE REQUESTED: October 17,1994 ESTIMA TE RECEIVED: December 14, 1996 DAYS ESTIMATE OUTSTANDING: 423 COST TO INSTALL STREETLIGHT: $595.89 NAME OF REQUESTOR: Bruice Harris, Jr. ADDRESS: 4100 Frye Court Colonial Heights, VA 23834 PHONE NUMBER: HOME - 520-5219 WORK - 771-2983 [!] REQUEST IS LOCATED AT THE INTERSECTION OF: Vicinity of Birdbrook Drive and Rollingside Drive D REQUEST IS NOT AT AN INTERSECTION. REQUESTED LOCATION IS: POLICY CRITERIA: INTERSECTION: VEHICLES PER DAY: PETITION: Qualified Not Qualified, less than 600 VPD Qualified REQUESTOR OR STAFF COMMENTS: Requestor states: "The residents request a streetlight between the first two houses on Rollingside Drive. " Staff notes that this request is one of four received for this subdivision. There was no priority attached to anyone of the four. Attachments: Map ()32 St-.et Light Request Ma..- January 3, 1996 '0~ ~ ~~i\'~ ~\) ~~\, '?'0 4LP/lVt Ro TIW IIIDp is a copyrishteJ prodUCI of the ClrulerjeJd COIUIly GIS Office. Street Light Legend ~ existing light . requested light 6) -.... a: <C :2 ~ . j SCALE 1 : 7570 "OM 0 _.IN ,.. t130.t1t1fHt -% <v ~'V ~ This map shows citizen requested streetlight installations in relation to existing streetlights. Existing streetlight infonnation Way obtained from the Chesterfield County Environmental Engineering Department. I -.. -. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page --=-- of-=- Meeting Date: January 3, 1996 Item Number: 9 . B . 1 . a . Subject: U. S. armed forces in Bosnia and the former Yugoslavia County Administrator's Comments: County Administrator: ~ BoardAction Requested: Adoption of attached Resolution of Support for U.S. armed forces deployed to Bosnia and the former Yugoslavia Summary ofInformation: Mr. McHale has requested a resolution expressing the fact that Chesterfield County residents have a long history of supporting their men and women in the U.S. armed forces, and during the period of deployment of U.S. forces in Bosnia and the former Yugoslavia, as a symbol of that support, the Board of Supervisors is asking citizens to keep a white light burning until their safe return P ~;~ N"~i; reparer: " nneth N. Perrotte Title: Director, Public Affairs Attachments: . Yes D No I # P34 I ro ~~ _~A__ - SUPPORTING U.S. TROOPS IN BOSNIA AND THE FORMER YUGOSLAVIA WHEREAS, the citizens of Chesterfield County have a long history of supporting their men and women in the U.S. armed forces; and WHEREAS, the Defense General Supply Center is located in Chesterfield County and supports U.S. military logistics system; and WHEREAS, the men and women of Fort Lee are our close neighbors and friends, some of whom may see foreign service; and WHEREAS, many County residents have husbands, sons, brothers, wives, daughters, and sisters serving in the U.S. armed forces who are now, or who may be, in Bosnia and the former Yugoslavia; and WHEREAS I these American soldiers, sailorsl airmen, and Marines will remain in our thoughts and prayers for as long as they are on foreign shores; and WHEREAS, it is fitting to honor the service of those U.S. troops and to express our appreciation to them and their families. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors hereby expresses its support for the troops serving in Bosnia and the former Yugoslavia with the U.S. military forces and urges the citizens of Chesterfield County to keep a white light visibly burning in a window of their homes as an expression of support until the safe return of these peacekeepers. () ~~5 "':CJ'j' ':0 j ]):;.,r \ _... \ Meeting Date: January 3, 1996 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page'Lofl Item Number: 9.B.l.b. Subj ect: Resolution Recognizing Lieutenant c. W. "Barney" Ward Upon His Retirement County Administrator's Comments: County Administrator: ~ BoardAction Requested: Summary of Information: WHEREAS, Lieutenant C. W. "Barney" Ward retired from the Chesterfield County Police Department on January 1, 1996; and WHEREAS, Lieutenant C. W. "Barney" Ward, has provided over 33 years of quality service to the citizens of Chesterfield county; and WHEREAS, Lieutenant C. W. "Barney" Ward has served the County in the capacity of Patrol Officer, Detective, Sergeant, and Lieutenant; and has WHEREAS, Lieutenant C. W. "Barney" Ward was a graduate of the Virginia Division of Consolidated Laboratories Forensic Science Academy and has significantly impacted the safety of the community by personal contribution as an officer and supervisor in the Police Department, especially during his tenure in the Police Communications Center; and (~ . c . /. // /- b<~ /' ,Z.;'~l,' Preparer: ~~ne~' J: i:-.;;:~;~~.J~ . Title: Chief of Police Attachments: DYes . No 1# (~36 J.~'- 6) ~I~~y;;];:l CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page ..2.. 0(2 Summary of Information: (Continued) WHEREAS, Chesterfield County and the Board of Supervisors will miss Lieutenant C. W. "Barney" Ward's diligent service. NOW, Therefore, Be It Resolved, that this Board of Supervisors publicly recognized Lieutenant C. W. "Barney" Ward, and extends on behalf of its members and the citizens of Chesterfield County their appreciation for his service to the County, AND, Be It Further Resolved, that a copy of this Resolution be presented to Lieutenant C. W. "Barney" Ward and that this Resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County. 1# ea7 II ! - CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: January 3, 1996 Item Number: 9.B.l.c. Subiect: Approval of Resolution Requesting Allocation of Recreation Access Grant Funds for RobiollS Landing Park and Authorization for the County Administrator to Enter Into An Agreement with VDOT for the Construction of the Access Road. County Administrator: 1 l( '~,:(Ild {{(IIi i:Y:fJ/!(l'tl ( /s--;.:~ I) ('(iL I t.l tt{ t_ _ hIe r':>IL_ I County Administrator's Comments: Board Action Reauested: The Board of Supervisors is requested to approve the attached resolution requesting grant funds and requesting VDOT allocation of $250,000 for the construction of the entrance road to Robious Landing Park. The resolution also requests designation of the new roadway as a "Virginia Byway." The Board of Supervisors is also requested to authorize the County Administrator to enter into an agreement with VDOT for the construction of the access road. Summarv of Information: Property for Robious Landing Park was purchased with funds from the 1988 Bond Referendum as' part of a large parcel that was used for the new James River High School. Robious Landing Park is situated between James River High School and the James River and is designated in the Parks and Recreation Master Plan as a Special Purpose Water Related Recr~ational Facility. Grant funds from the VDOT Recreation Access Program are required to construct the entrance road into the park. Facilities in this park will include picnic shelters, fishing areas, nature trail, playground and a water access facility. Preparer: ~~ Michael S. Golden Title: Director of Parks and Recreation Attachments: . Yes DNO # p or'S' .' '-..I WHEREAS, the Board acknowledges that pursuant to the provisions of Section 33.1-233, as amended, this road shall be designated a "Virginia Byway" and recommends the State Highway and Transportation Board in cooperation with the Director of Conservation and Historic Resources, take the appropriate action to implement this designation. Further, the Board agrees, that in keeping with the intent of Section 33.1-63, to use its good office to reasonably protect the aesthetic or cultural value of this road: NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Chesterfield County hereby requests the Director of Conservation and Historic Resources to designate the Robious Landing park as a public recreation area; and to recommend to the State Highway and Transportation Board that recreational access funds be allocated for an access road to serve said park; and BE IT FURTHER RESOLVED, that the Virginia Highway and Transportation Board is hereby requested to allocate the necessary recreational access funds to provide a suitable access road as hereinbefore described. A Certified Copy County Administrator 040 BOARD OF SUPERVISOR CHESTERFIELD COUNTY January 3, 1996 RE: RECREATIONAL AREA ACCESS ROAD FUNDS - ROBIOUS LANDING PARK WHEREAS, the Robious Landing Park is owned and is to be developed by the County of Chesterfield as a recreational facility serving the residents of Chesterfield County and adjoining counties; and WHEREAS, the facility is in need of adequate access; and WHEREAS, the right-of-way of the proposed access is provided by the County of Chesterfield at no cost to the State; and WHEREAS, the procedure governing the allocation of recreational access funds as set forth in Section 33-136.3, Code of Virginia 1966, as amended, requires joint action by the Department of Conservation and Historic Resources and the Highway and Transportation Board; and WHEREAS, a statement of policy agreed upon between the said Director and Board approves the use of such funds for the construction of access roads to publicly-owned recreational areas; and WHEREAS, the Board of Supervisors of Chesterfield County has duly adopted a zoning ordinance pursuant to Article 8 (Section 15.1-486 et seq.), Chapter 11, title 15.1; and WHEREAS, it appears to the Board that all requirements of the law have been met to permit the Director of Conservation and Historic Resources to designate Robious Landing Park as a recreational facility and further permit the Virginia Highway and Transportation Board to provide funds for access to this public recreation area in accordance with Section 33 -136.3, Code of Virginia 1966, as amended; and (~ :i9 - CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: January 3, 1996 Item Number: 9. B .2 . Subiect: Change Order to Bond Comet Westmoreland & Hiner for additional services on the Animal Shelter design contract. County Administrator's Comments: R~~ ~ County Administrator: Board Action Requested: Approval of change order in the amount of $18,000 for additional services. Summary of Information: Bond Comet Westmoreland & Hiner were contracted with early in 1995 to program and design the additions and renovations to the existing Animal Shelter. This represents the additional engineering time that was necessary after the true mechanical/electrical requirements were determined. The mechanical systems are a major portion of this renovation and represent over 35% of the cost changes. Air exchange improvements are necessary to maintain proper animal hygiene. The Steering Committee has reviewed and approved this additional cost. Funds are available from the project. Preparer: ~ Il ~:..I. -foR Fr P ~ taro Title: Director. General Services Attachments: DYes .NO # 041 - - fi' ~~ ,.IIl\,~)~' Meeting Date: January 3, 1996 ~HESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA 1 2 Page _of_ Item Number: 9.B.3. Subj ect: Appropriate additional revenue to Community Corrections Services and authorize creation of three positions. County Administrator's Comments: Re-~d A~~ County Administrator: rY'..fY~ BoardAction Relluested: Appropriate $22~975 to the Community Corrections Program and $29,020 to the Pretrial Release Program. Approve the creation of two full time Case Managers and a Sr. Office Assistant utilizing State Department of Criminal Justice Services funds. Summary of Information : The Department of Criminal Justice Services increased the amount of revenue in FY96 for our Community Corrections Program and Pretrial Release Program. The City of Colonial Heights has also increased its contribution to Community Corrections Services. The Department of Criminal Justice Services will fund two additional Case Manager positions and a Sr. Office Assistant position. This will require no local funding. preparer:~~ Rob t L. Masden Title: Deputy County Administrator Attach men ts: DYes . No 1# 042 I ~. 6) CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of2 Meeting Date: January 3, 1996 Item Number: Budaet and Manaaement Comments: On July I, 1995, the state code changed to allow more offenders to be eligible for the Community Corrections Program. This caused the active caseload to grow from 492 in September 1994 to 676 in September 1995. This is being addressed by the request for additional Case Managers. The new state revenue and an adjustment to how the original appropriation was allocated will cover the costs of the two full time Case Managers. There will be no cost to the General Fund. The Pretrial additional funding will be used to address the need for clerical support, mainly for the Colonial Heights part of the program. Of a total increase of $29,020, $5,257 will come from Colonial Heights, bringing their total contribution to $15,857. This full-time position will also provide clerical support for the Pretrial Case Manager dealing with the adult offenders in the JDR Court. There will be no cost to the General Fund. -..1 I '('-oj I,L 0:rl/C,'tLI(! /1 . '. James J~ L. stegmaler Title: Director, Budget and Management 043 ......... - CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page --L of L Meeting Date: January 3. 1996 Item Number: 9.B.4.a. Subject: Appropriation of Bermuda District Three (3) Cent Road Funds County Administrator's Comments: Re~J A-~~ County Administrator: ~ Board Action Requested: Staff recommends that the Board of Supervisors appropriate $100.00 from Bermuda District Three (3) Cent Road Funds for the construction and installation of a barricade on Sylvania Place. Summary of Information: Mr. McHale has requested the Board to appropriate Bermuda District Three (3) Cent Road Funds for the purchase of materials and supplies and for the construction and installation of a barricade on Sylvania Place. The Right of Way Office has received a request from one of the adjacent property owners to construct the barricade to reduce vehicular traffic and dumping on Sylvania Place. If approved, the total cost of construction and installation will not exceed $100.00. District: Bermuda Preparer: ~\~ -U ~~ John W. Harmon Title: Right of Way Manager Attachments: . Yes DNO 1# 044 - 6) CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of2 Meeting Date: January 3, 1996 Item Number: Budaet and Manaaement Comments: The Bermuda Three Cent Road Account has a balance of $20,542: Use of$100 for installation ofa barricade on Sylvania Place and $400 for other road barricades will leave a balance of $20,042. ( /1. \ ; ......./: L,(,l.). J7 i'''' I ,; ~ \..,; \J ,1., .....'"\,.<(...c_ ,-".,'1 J'ames J; L. stegmaier Title: Director. Budget and Management 045 - - VICINITY SKETCH APPROPRIATION OF BERMUDA DISTRICT THREE (3) CENT ROAD FUNDS SYLVANIA PLACE INDY k SONN&N8llRli,\ ~ UI.U"........' 'J *,':'::::....i. ~/ S!~ ;J/! ~ ~/C:J,i {is ~-'-- SUlA iY cra:~:{ G~.:cEr;EFlt~ ~i' ~...r.:'OI'/.'-+- ,e~ ~ ~ If Ii . ",,,, II -., ",-" 1/' i ,j; ",(~ tr=;Fd1=~ ~~ 2 '~"'''1' '8'..' ,. t'3.'.... 4...., 'iI\''' ,,' ~., ~t'"" ' , 046 - CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page.i. of L Meeting Date: January 3, 1996 Item Number: 9.B.4.b. Subject: Appropriation of Bermuda District Three (3) Cent Road Funds County Administrator's Comments: Re~,j 4~ County Administrator: ~ Board Action Requested: Staff recommends that the Board of Supervisors appropriate $400.00 from Bermuda District Three (3) Cent Road Funds for the construction and installation of barricades and no trespassing signs along old railroad right of way between Shop Street and Branders Bridge Road. Summary of Information: Mr. McHale has requested the Board to appropriate Bermuda District Three (3) Cent Road Funds for the purchase of materials and supplies and for the construction and installation of two barricades and approximately 10 NO TRESPASSING signs along old railroad right of way between Shop Street and Branders Bridge Road. The Right of Way Office has received a request from the tenant of an adjacent property to construct the barricades and put up signs to reduce vehicular traffic on the railroad right of way. If approved, the total cost of construction and installation will not exceed $400.00. District: Bermuda Preparer: ~ ?J. ~--. John W. Harmon Title: Right of Way Manager Attachments: . Yes DNO 1* 048 - CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of2 Meeting Date: January 3,1996 Item Number: Budaet and Manaaement Comments: The Bermuda Three Cent Road Account has a balance of $20,542: Use of $400 for installation of road barricades on a Right-Of-Way and $100 for another barricade on Sylvania Place will leave a balance of $20,042. I)... i! l' ; ,,' /1 'n.' J ), ,it_A Lvt-J) , .;..(.VL-K- \.../ James J,.' L. Stegmaier re-'- Title: Director, Budget and Management 049 - VICINITY SKETCH APPROPRIATION OF BERMUDA DISTRICT THREE (3) CENT ROAD FUNvS SHOP S'rREET & BRANDERS BRIDGE ROAD J ;;- /~It< 'f.,.., ; > ~OO()..... _/~'_ '" "'4~{'t~Y "'.~' '," ~ ... '''''f'~) 1.,d?') , "'. " :-,) -9o"Y! d',Af j': '1.", ~_ ; g,'KRAG;:-'P ?liu;~e-:~ -"", ! E ~ f;,,- Q 'F'. "~{ "'"' ~~'~~J g -, "',~ ':~Pai'k.,\'.! -~ ~~-~COF:. ""." -, "\..)! "-'---:;"- 0 i~ F: ~t': ;~l; :~..,~...... "\~ a: ; "~_' .. i ',. /; ~ J ' l.~ ~,0"" _7~ ~ '<+n. ~!:KAR ' .. ":<'0 ~~N I i ",,~;~cr ' ~l ~"~o. i..!.~ .... ~'! : ''-- f ' ~ ~ :~~ !' ~ '. - ~ ~~, -'j;?-,~' ~ --,;rJ>l\ $~ , \i =J ;$/<, ~ \ /,r,.... cf;'" /~ ~\ /?'" ,/~ i.! ":-.. it (j::-. Ii \~ ,I .. "9. .:::. I ) t ..111 5000 ROAD~) .. BRibGe: ~... ,~~~ : _~681 . ~e~a ~ ~ ~,''''<\\~- ~<t>",,~oO ~ 625 11-: ~ I ~ f.~~;;:O ..... \, I I I -~ (\51 .~ ... I 'I S 5 . . '\ :\ .---::~::"'''''''' €> -=--- " CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Meeting Date: January 3, 1996 Item Number: Subject: State Road Acceptance County Administrator's Comments: County Administrator: ~ BoardAction Requested: Summary of Information: BERMUDA: Carters Run, Section 1 Preparer: P.E. Title: Director, Environmental En Attachments: o Yes D No 1# Page L-of-1.. 9.B.5. 052 I ro. 16e; ".....00__' - .- TO: Board of Supervisors FROM: Environmental Engineering DATE: State Road Acceptance - Carters Run, Section 1 MEETING DATE: January 3, 1996 Meadowood Lane CARTERS RUN, SECTION 1 ..... "...l... "''':'_., -, Vicinity Map 053 - CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA PageiofL Meeting Date: January 3. 1995 Item Number: 9.B.6. Subject: Acceptance of a Parcel of Land along the West Right of Way Line of Mt. Pisgah Drive (State Route 1006) from Mt. Pisgah United Methodist Church County Administrator's Comments: Re.c~J II~~ County Administrator: ~ Board Action Requested: Staff recommends that the Board of Supervisors accept the conveyance of a parcel of land containing 0.035 acres along the west right of way line of Mt. Pisgah Drive (State Route 1006) from Mt. Pisgah United Methodist Church, and to authorize the County Administrator to execute the necessary deed. Summary of Information: It is the policy of the County to acquire right of way whenever possible through development to meet the ultimate road width as shown on the County Thoroughfare Plan. The dedication of this parcel conforms to that plan, and will decrease the right of way costs for road improvements when constructed. District: Midlothian prcparer:~ J ox:i~~.-.ro hn W. Harmon Title: Right of Way Manager Attachments: . Yes DNO 1# 054 VICINITY SKETCH ACCEPTANCE OF A PARCEL OF IJAND ALONG THE WEST RIGHT OF WAY LINE OF Mr PISGAH DRIVE (STATE ROUTE 1006) FROM Mr PISGAH UNITED METHODIS'I' CHURCH -:;; - ~ RUNNIN 1 ~.j>h_ B800l -0.,. elf ~11. BRlAHWOU) , f& ~, l ) I 055 t- .~ tl) ~' ~ . --"----J 3,7083/5.G2 II) 730)880.88 /'lAD /'18J ~ ~ S? Q( Vi I ,ti , () "" ~ " If) 8\'rJ ~C) QJti ~" l.:i..: ~~ Ci '""" Q) f' CJ~~~ ,~~......'"' :r:~ ~ - V) tQ: \-.: ~ - Map showing Q Parcel or fond -10 he d(?dJcc;f~d -10 ih~ COUI) fy of C!J(3.5 fcorfl<'&/d by Mt P/Jgah U orkd /v1efha:/;yf Church);'n /v1ld/ofhiOIJ D/:rf.) Ch~,f~rAe/d Co,) ~ . II I 3 Oct. /Cf95 ,5ca/c//:t40 La PradtJ Bro5 Civil E/JgirJ~r.J ~ 5LJt-v%rJ ~,..L TIf 0 Richmon~ ~ o~ :LAJ1 ~ ~ 'UHltf.~~. ~ CAlL A. WATKINS, i. ~ CERTIFICATE No. > CJ. 664 $ "", /iJ r3-q5 ~J.'" ";t>" +4- ~lJ l.J\ND !'>~ MIC'I)O~I C'qrro// 7;ct OS /G<!J9,f 8arr J p 39.3 ~~!) ~ s)~ ....t<::, 1Ja-- 056 F/L.e: MIO. /~ -/V1T. PI5t$AH -- _HESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page .1. of .1. Meeting Date: January 3, 1996 Item Number: 9.B.7.a. Subject: Approval of the Contract for the Stonehenge Sanitary Sewer Assessment Districts, Parts A & B - County Project Number 94-0066 County Administrator's Comments: R~~ A~ County Administrator: ~ Board Action Requested: Staff requests that the Board award Contract Number 94-0066 for the construction of the Stonehenge Sanitary Sewer Assessment District, Parts A & B to the lowest bidder, Stamie E. Lyttle Company, Inc. in the amount of $174,922.00. Staff recommends that the Board award the contract and authorize the County Administrator to execute the necessary documents and appropriate $192,414.20 (includes 10% contingencies) from wastewater fund balance. Summary of Information: On June 28, 1995, the Board of Supervisors adopted an ordinance to establish the "Rexmoor Drive Special Tax or Assessment Sewer District" (Part A) and the "East Rexmoor Drive/Harwick Drive Special Tax or Assessment Sewer District" (Part B), the two (2) of these known collectively as the Stonehenge Sanitary Sewer Assessment Districts, Parts A & B. Part A of the project consists of 470 L.F. of 8" sanitary sewer line, and 140 L.F. of 6" sanitary sewer lines including all appurtenances. Part B of this project consists of 1044 L.F. of 8" sanitary sewer lines and 265 L.F. of 6" sanitary sewer lines including all appurte~h7es. T/95?/ "ds ranged from $174,922.00 to $347,658.50. .' ti / /(-- i / -.? It /1 [,/~. Preparer: / / Title: Assistant Director /'J. ~,l Attachments: . Yes DNO 1# 057 PROJECT . 94 0066 . . VICINITY MAP 1"-2000' .. STONEHENGE SANIT ARY SEWER ASSESSMENT DISTRICT PARTS A and B (.'h-S ' L) ~ ~ ~ == \0 rLJ \0 0 Z 0 I 0 ~ ~ = 0'\ ~ . < ~ 0 z ~ < ~ r:I.l 0 = ... '" < '" ~ ~ ~ ~ ~ r:I.l l-< ~ ... (J) ~ .n Z .- S '" ~ ... Z r:I.l 0 .- u ~ ... ~ = ~ QJ ~ e r:I.l ~ r:I.l ~ QJ e ~ r:I.l r:I.l ~ < ~ '" 0 rLJ QJ 0 ~ ~ .. == QJ M U rLJ 1II 0'\ 0'\ ~ 0'\ ~ '" QJ = ..c QJ e -= QJ QJ ~ = QJ 0 ~ ... rLJ bl) s::: ...... s::: (J) ;...I 0... I'.) 0 Q) '0' ""0 l-< ...... ~ ~ - 0 0 t"-- 0 "C 0 0 t"-- V) .- N 00 M 00 = N N "t' V) QJ 0\" 00 00 1.0" " " r:I.l "t' 0 1.0 t"-- ~ t"-- 0\ ,....... "t' = ,....... N M M fA- fA- fA- fA- "C"C ~ .- '" = ... = ~ ~ ~ ~ 0= ~ = QJ rLJ e = "C I I I I = I I I I I I I I QJ I I I I "C I I I I "C < 0 ~ ~ ~ 0 V) 00 ~ Z M ,....... N V) ... "t' t"-- 0 = QJ 00 ,....... 0\ "t' ... r:I.l 0 ,....... 1.0 N ff= 0 0 1.0 0 ... QJ I I 0 I > .~ ,....... ,....... 0 ,....... 0 0 0 ~ t"-- t"-- t"-- N N N '" 0 I'.) ... ~ s::: ~ ...... s::: s::: '" " 0 0 ....... 0 ...... ...... = ;...I ....... 0 U I'.) I'.) U Q) E U) ;:l l-< ,....... l-< ....... ~ U) Q) U) s::: ""0 s::: 0 .......... 0 ....:l ...... U ;:l U J:.il E ~ U) .......... 1:: Q) Q) ro ...... ~ ~ Q) S !:: ro 0 Q) ;:l ;...I r./'1 r./'1 U U t 059 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: January 3, 1996 Item Number: 9.B.7.b. Subiect: Approval of Agreement with Eagle Construction of Virginia and Riverton Associates for Construction of Recreational Facilities at Robious Landing Park. County Administrator: ) lc t ["lA4,,ttUtf4t LZ;~~}?tL . i .,,~4 IJ (.L-<-_{,A:.I,{,Lil.-'L /z'1 U2~Z I County Administrator's Comments: Board Action Reauested: Staff requests that the Board of Supervisors authorize the County Administrator to execute an agreement approved as to form by the County Attorney which would allow Eagle Construction of Virginia and Riverton Associates to access Robious Landing Park and construct recreational facilities in the park. Summary of Information: The County currently owns approximately 60 acres of undeveloped parkland on the James River, north of the James River High School. Eagle Construction and Riverton Associates are willing to contribute toward Phase I construction costs so as to help promote new home sales at their adjacent Riverton subdivision. Entering into this agreement will facilitate accelerated construction of the park facilities and lower the cost to the county. With the likely approval of state grants~ approximately $500,000 in improvements could be accomplished. The agreement includes a county share of $50,000 to be included in the FY96-97 budget request. Correspondence from Eagle Construction and Riverton Associates and general terms for the recommended agreement are attached. Preparer jtAlk (Q~k !c "'- Michael S. Golden I Title: Director of Parks and Recreation Attachments: . Yes DNO # eGO - - General Terms of Agreement for Phase I Development of Robious Landing Park The Phase I development pro!!ram will !!enerallv include the followin!! facilities: 50 car parking lot Pedestrian access trails, (handicapped accessible) (2) picnic shelters 24' x 24' Picnic tables and grills, volleyball and horseshoes Fishing piers/decks Canoe/John boat launch (as at Appomattox River canoe launch) Nature/hiking trails Playground Signage, trash cans, etc. Design! engineering contingency Ea!!le Construction and Riverton Associates will: Construct approximately $120,000 worth of site improvements to be owned by County Chesterfield County will provide: Apply for Recreation Access Funds; Apply for Department of Game and Inland Fisheries boat ramp and fishing facilities construction grant funds; Request the County Administrator to include in his FY 96-97 budget recommendation $50,000 to be allocated toward Robious Landing Park construction; Grant access to the park for construction by Eagle Construction and Riverton Associates. Conditions: Eagle Construction and Riverton Associates to comply with County Risk Management insurance requirements; Eagle Construction and Riverton Associates to perform all construction to approved County design standards. mike\robland. agr Otj1 - - CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 4 Meeting Date: January 3, 1996 Item Number: 9.B.8.a. Subject: Set a Public Hearing Date for FY97 Enhancement Projects County Administrator's Comments: R~ cf-,;)'f 1m ~ ~' County Administrator: ~ Board Action Requested: The Board is requested to set January 24, 1996, as a public hearing date to consider FY97 Enhancement Projects. Summary of information: BACKGROUND: The enhancement program is a Virginia Department of Transportation (VDOT) program intended to creatively integrate transportation facilities into the surrounding communities and the natural environment. Projects eligible for funding include pedestrian and bicycle facilities, scenic easements, historic highway projects, landscaping, historic preservation, rehabilitation of historic buildings, preservation of railroad corridors, removal of outdoor advertising, archeological planning, and research and mitigation of pollution due to highway runoff. A $7 million per year statewide enhancement fund has been established for VDOT to carry out the program. Transportation enhancement projects will be financed with 80 percent VDOT funds and a minimum 20 percent local match. VDOT staff will evaluate project applications and make a recommendation to the Commonwealth Transportation Board for inclusion in the 1997 Six Year Improvement Program. agen239 Tti~:Director of Transportation Preparer: Attachments: .Yes DNO # f\L"'~ ./0"",, I CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 4 Summary of Information: (Continued) A public hearing must be held and the Richmond Metropolitan Planning Organization (MPO) must approve the projects in order for the projects to be considered by VDOT. Attached is a proposed listing of FY97 Enhancement Projects (see Attachment 'AI). This proposed project list is the same list of projects approved by the Board and submitted to VDOT for FY96 with the following changes: . Add Hopkins Road Sidewalk, Street Lights, and Landscaping Project at an estimated cost of $150,000. . Add Monacan High School/Gordon Elementary Sidewalk Project at an estimated cost of $200,000. . Remove the Woodlake Bike Trail Project. The Woodlake Community Association has elected not to resubmit their application this year. . Remove the Virginia Civil War Overland and Richmond Metropolitan Battlefield Project (Phase II). This project was funded by the enhancement program last year. . Remove the Falling Creek Greenway Project. This project was funded by the enhancement program last year. . Remove the Clarendon Greenway Project. The Parks and Recreation Department has recommended that this project not be resubmitted. . Remove Sidewalks-Ettrick Various Locations. Project completed under another program. . Add the Appomattox Linear Park Study at an estimated cost of $25,000 for a passive recreation and trails study along the Appomattox River. 063 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 3 of 4 Summary of Information: (Continued) . Add the Virginia Civil War Overland and Richmond Metropolitan Battlefield Project (Phase III) at an estimated cost of $600,000. . Adjust priority numbers. The Board previously provided funding for the local match for the Route 10 Landscaping Project (Courthouse Complex to Chester) and the Smoketree Drive Bike Lane Project. Staff recommends, the Board appropriate $30,000 for the Hopkins Road Sidewalk, Street Lights, and Landscaping Project and $40,000 for the Monacan High School/Gordon Elementary Sidewalk Project for the 20 percent local match. If the Board wants VDOT to consider other projects, the 20 percent local match would need to be appropriated for each project. RECOMMENDATION: Staff recommends that the Board set January 24, 1996, as a public hearing date to consider FY97 Enhancement Projects, and authorize the advertisement for that hearing. DISTRICT: County-Wide O()4 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 4 of 4 Meeting Date: January 3, 1996 Item Number: Budaet and Manaaement Comments: Currently there is no source identified for any FY97 enhancement projects. If the Board approves any projects which require a 20% local match, a source would have to be identified in the FY97 budget process. , \ ~:~ ...~--' (LeI'? rz/'J .4' - . Ja 's J. 't.. stegmaier Title: Director, Budget and Management Ofi5 - .- CHESTERFIELD COUNTY PROPOSED FY97 ENHANCEMENT PROJECTS PRIORITY PROJECT ESTIMA TED COST 1 Hopkins Road Sidewalk, Street Lights, & $ 1 50,000 Landscaping Project 2 Monacan High School/Gordon Elementary Sidewalks $ 200,000 3 4- Landscaping Route 10 (Courthouse Complex - *$ 80,000 Chester) 4 -2: Bike Lane - Smoketree Drive *$ 70,000 3 'Noodlake Bike Trail Project $ ~4,750 5 railing Creek Creen'vvav $ 250,000 5 6 Eppington - Historic Park $ 250,000 --=J- Clarendon CreenVtiav $ 75,000 6 8 Sidewalks - Rt. 1 Various Locations (Chippenham $ 115,000 Parkway - Rt. 288) 7 -9 Landscaping Rt. 10 (1-295 Interchange Area) $ 50,000 -4-9 Side'v'v'alks [ttrick Various Locations $ 60,000 844- Courthouse Complex Bike Trail Network $ 25,000 94-2 Sidewalks/Landscaping-Rt. 60 Midlothian Phase II $ 60,000 10+3- Powhite Parkway/Chippenham Parkway Landscaping $1,000,000 (Phase I) 11 Appomattox Linear Park Study $ 25,000 12 4- Virginia Civil War Overland and Richmond $ 400,000 Metropolitan Battlefield Project - Phase II Phase III $ 600,000 * Local match previously appropriated by the Board of Supervisors ATTACHMENT A << \CL' j~)U - - z-~ o () ~i' - ---... CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page .1. of 2. Meeting Date: January 3, 1996 Item Number: Il.A. Report On: Developer Water and Sewer Contracts Background: The Board of Supervisors has authorized the County Administrator to execute water and/or sewer contracts between the County and the Developer where there are no County funds involved. The report is submitted to the Board members as information. Summary of Information: The following water and sewer contracts were executed by the County Administrator: 1. Contract Number: Project Name: 89-1027 Fairfield Inn by the Marriott Developer: Contractor: Trivedi, L.L.C. Southern Construction Company Contract Amount: Water Improvements - $30,430.00 District: Bermuda / Prepared By: :i7t // .', // ,dA .' , 1"-., ,c',rr--. '1'/0' E. ~Jk, 1// Jr. County Administrator: ~ Attachments: DYes _NO 1# 070 - - CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page LoLL AGENDA January 3, 1996 Item Number: II.B. Meeting Date: Subject: Status of General Fund Balance, Reserve for Future Capital Projects, District Road and Street Light Funds, Lease Purchases; and School Board Agenda County Administrator's Comments: County Administrator: ~ BoardAction Requested: Summary of Information : Preparer: Attachments: ~~~~ Falth L. Davis Title: Clerk to the Board 1# . Yes D No 072 (J0. ~e1 Pm"'onR~Fapr, - - CHESTERFIELD COUNTY GENERAL FUND BALANCE December 19, 1995 BOARD MEETING DATE DESCRIPTION AMOUNT BALANCE 07/01/95 FY96 Beginning Fund Balance $26,492,396 09/13/95 Continue operation of Winterpock (71,000) $26,421,396 Dumpster sites on weekends thru 06/30/96 11/08/95 Appropriation of fund balance to transfer (32,750) 26,388,646 excess FY95 actual state sales tax to schools 11/08/95 Transfer of unspent FY95 school operat- (401,062) 25,987,584 ing general fund dollars to school capital improvement reserve 11/22/95 Transfer Excess Fund Balance (above (3,000,000) 22,987,584 7.5% ofFY96 expenditures) to the Reserve for Future Capital Projects 073 - CHESTERFIELD COUNTY RESERVE FOR FUTURE CAPITAL PROJECTS TRADITIONALLY FUNDED BY DEBT December 19, 1995 Board Meeting :Ilak Description Amount Balance FY89 Excess revenue $2,119,900 $2,119,900 FY90 Budgeted addition $1,881,500 $4,001,400 Designation from June 30,1989 $1,500,000 $5,501,400 Fund Balance 11/22/89 Purchase of land-Cogbill Road ($630,000) $4,871,400 12/13/89 Purchase building at 6701 West ($400,000) $4,471,400 Krause Road 06/30/90 Budgeted addition of excess $2,100,000 $6,571,400 revenue 06/13/90 Purchase medical building for ($735,000) $5,836,400 future library site 06/27/90 Funds to purchase land for park ($600,000) $5,236,400 on Lake Chesdin 06/27/90 Budgeted but not appropriated funds ($2,000,000) $3,236,400 to purchase land for school and park sites FOR FISCAL YEAR '91 BEGINNING JULY 1. 1990 12/12/90 Fill dirt for cover repair at Fort Darling Landfill ($180,000) $3,056,400 06/30/91 Budgeted addition from FY91 revenues $4,000,000 $7,056,400 074 rfcip.wk4 03/13/91 Designated but not appropriated funds to cover construction contract for MH/MR/SA building if bonds are not sold in fall, 1991 ($1,806,800) $5,249,600 FOR FISCAL YEAR '92 BEGINNING nIL Y 1, 1991 07/01/91 Regional Jail Authority as ($1,000,000) $4,249,600 approved in the FY92 Adopted Budget (which will be reimbursed) 08/28/91 Provide funding for improvements ($315,000) $3,934,600 at Northern Area Landfill to allow reallocation of General Fund dollars to recycling programs 08/28/91 Additional funding for Bon Air ($275,500) $3,659,100 Library expansion 08/28/91 Add back MH/MR building funds $1,806,800 $5,465,900 which were previously deducted for construction 11/27/91 Appropriated funds for T.V. ($115,000) $5,350,900 arraignment equipment but holding in reserve account until prices and all costs are confirmed 03/27/92 Add back funds previously deducted $2,000,000 $7,350,900 to purchase land for school and park sites 03/27/92 Funds designated for interest ($1,400,000) $5,950,900 cost in FY94 due to accelerated 1988 School bond issue 04/08/92 Designated funds for Center- ($2,314,800) $3,636,100 12/14/94 Pointe Fire Station construction in FY95 075 rfcip.wk4 - - FOR FISCAL YEAR '93 BEGINNING .TIJL Y 1. 1992 04/08/92 FY93 budget addition $2,600,000 $6,236,100 04/08/92 FY93 Capital Projects (revenue ($1,000,000) $5,236,100 sharing roads $500,000; indus- trial access $300,000; drainage $200,000) 04/08/92 Funds to convert Meadowdale ($1,386,500) $3,849,600 Boulevard building into Hopkins Road Library 04/08/92 Funds to construct lights along ($500,000) $3,349,600 portions of Jefferson Davis Hwy 05/13/92 Funding for emergency access for ($80,000) $3,269,600 Millside subdivision contingent upon necessary right-of-way acquisition 07/22/92 Funding for design phase of Jail ($500,000) $2,769,600 Annex 07/22/92 Funds to purchase Castlewood ($315,000) $2,454,600 08/31/92 Budget Change Request to fund ($14,000) $2,440,600 wetland study of property on Cogbill Road 09/09/92 Supplement to finish improvements ($13,400) $2,427,200 to intersection of River and Walkes Quarter roads 09/09/92 Funds for Charter Colony Parkway ($140,000) $2,287,200 09/09/92 Sidewalk at Enon Library ($20,000) $2,267,200 11/12/92 Designated and appropriated, if ($326,000) $1,941,200 needed, funds to cover shortfall in construction of Public Safety Training Building 11/24/92 Increase from FY92 Results of $661,550 $2,602,750 Operations rfcip. wk4 C76 -. 12/09/92 Unappropriated funding for TV $115,000 $2,717,750 arraignment 12/09/92 Appropriated $1,941,200 balance ($2,717,750) $0 plus $661,550 addition from FY92 ending fund balance and use of funds previously appropriated for TV arraignment $115,000 for Jail Annex 12/09/92 Unappropriated funds from 11/12/92 $139,980 $139,980 appropriation for construction of Public Safety Training Building 12/09/92 Appropriated to cover shortfall ($139,980) $0 in construction of Jail Annex 06/30/93 Enon Library Sidewalk- $13,401 $13,401 project complete 06/30/93 Funds which were not needed for the $186,020 $199,421 Public Safety Training Building. Interest on the bonds was sufficient to cover this appro- priation. FOR FISCAL YEAR '94 BEGINNING .JULY 1. 1993 05/12/93 Appropriated FY94 funds for Cedar ($35,000) $164,421 Springs Rural Road addition (FY94 Secondary Road Improvement) 07/01/93 FY94 Budgeted Addition $3,500,000 $3,664,421 07/01/93 FY94 Capital Projects ($2,793,000) $871,421 07/28/93 Appropriated funds to cover entire ($80,700) $790,721 cost of Keithwood/Hylton Park Drainage project. 08/25/93 Supplemental revenue sharing match ($200,000) $590,721 for FY93 to fund Ledo Road 077 rfcip. wk4 -- 09/08/93 Supplemental appropriation for ($91,000) $499,721 Charter Colony Parkway 10/13/93 Transfer for Northern Area ($370,000) $129,721 Landfill 11/23/93 Transfer from fund balance $2,800,000 $2,929,721 as per Section 18 of the FY94 Appropriations Resolution 11/23/93 Transfer for Phase I development ($660,000) $2,269,721 of the Warbro Road Athletic Complex 12/15/93 Designation for John Tyler ($2,269,721) $0 commitment pending decision on Bond Referendum date. 04/27/94 Reduce designation for John $49,400 $49,400 Tyler Community College by $49,400 to $2,220,321 04/27/94 Designate funds in order to ($49,400) $0 begin advance work needed to con- struct the Christmas Mother and County Warehouse (These funds will be returned after July 1) OS/25/94 Reduce designation for John $500,000 $500,000 Tyler Community College by $500,000 to $1,720,321 OS/25/94 Transfer funds to begin repairs ($500,000) $0 on the Ettrick/Matoaca and LaPrade branch libraries 06/08/94 Release funds designated for $1,720,321 $1,720,321 John Tyler Community College 06/08/94 Health Center Commission for ($1,000,000) $720,321 06/14/95 new nursing home facility 06/22/94 Transfer to Midlothian Branch Library to fully fund project ($490,100) $230,221 C78 rfcip. wk4 - FUR FISCAL YEAR '95 BEGINNING JULY 1. 1994 07J01/94 FY95 Budgeted Addition $4,850,000 $5,080,221 07/01/94 FY95 Capital Projects ($3,675,000) $1,405,221 07/01/94 Return funds advanced $49,400 $1,454,621 to begin construction on Christmas Mother Warehouse. 07/27/94 Transfer to Clover Hill Sports ($200,000) $1,254,621 Complex 09/20/94 Return unused funds from $12,361 $1,266,982 Meadowdale Library Project 09/28/94 Transfer for LaPrade, Ettrick- ($160,000) $1,106,982 Matoaca Branch Libraries Renovation 11/22/94 Transfer from Fund Balance as $3,100,000 $4,206,982 per Section 18 of the FY95 Appropriations Resolution 02/22/95 Transfer to purchase land and ($152,000) $4,054,982 and building within the county complex 03/22/95 Transfer for preparation of ($300,000) $3,754,982 construction plans to rebuild Woolridge Road 04/12/95 Third ballfield at Warbro Complex ($150,000) $3,604,982 04/12/95 Health Center Commission for 06/14/95 new nursing home facility (1,500,000) $2,104,982 06/30/95 Return of funds from capital 3,631 $2,108,612 projects which are finished FOR FISCAL YEAR '96 BEGINNING JULY 1. 1995 04/12/95 Additional Transfer to Schools (1,205,600) $903,012 04/12/95 For Use by County (475,700) $427,312 rfcip.wk4 079 - 04/12/95 Addition to Fund Balance (230,000) $197,312 04/12/95 FY96 Budgeted Addition 6,400,000 $6,597,312 04/12/95 FY96 Capital Projects (5,494,700) $1,102,612 04/12/95 County uses for capital purchases (400,000) $702,612 05/10/95 Return of unused funds from Fair 10,425 $713,037 Exhibition Warehouse (project complete) 07/01/95 Supplemental revenue sharing (50,000) $663,037 match for road projects up to a maximum of $50,000 07/26/95 Right-of-way acquisition for (200,000) $463,037 Coalboro/Otterdale connector road (contingent on Vulcan commitment) 07/26/95 Fire suppression system for (25,000) $438,037 Eppington 09/08/95 Closure of RamblewoodlEnon 39,661 $477,697 Drainage project; return of excess $ to funding source 09/13/95 Henricus Visitor's Center, Phase I (100,000) $377,697 09/30/95 Closure of Ledo Road Project 15,968 $393,666 11/22/95 Transfer from Fund Balance as per 3,000,000 3,393,666 Section 18 of the FY96 Appropriations Resolution 11/22/95 Designated use of FY95 surplus to (3,000,000) 393,666 fund non-recurring expenses in FY97 12/13/95 Transfer for needs assessment (82,680) 310,986 study on the Juvenile Detention Home 12/13/95 Appropriation and transfer of (310,000) 986 funds for the preliminary engineering for 1/295 Meadowville area road improvements 080 rfcip.wk4 - ;c ~ 11/ ...; ~ ll:l III = ~ g N ~ = gg ... 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OIl t- <<... 1:t1G1>> 11/ ..; v:J t# to.:' = 0::: .... ... N ... l"l :::S:!:.e ... ~6 QI .. :I: Q ....1>>.. 'C O.e I>> ~ p.. 1>>"11) EIt)lt: 02! 0 <<J C") >- -SN- I>> -- -g o co .!!! M c 3: 01:: ~ cu J: cu .!!! OIccu .. " .r:. 0 Q. rn U :I ... U .c ~ "6 - 'C ~ cu .. I>> - E I>> 0 .2 c r:. .. e II) .. :2 :I I>> I>> C I>> 0 Ci cu 0 0.0 "0 In (3 C :!: :!E 0 << z 081 u - - CHESTERFIELD COUNTY PUBLIC SCHOOLS CHESTERFIELD, VIRGINIA January 2, 1996 The Public Meeting Room 9901 Lori Road Chesterfield, Virginia 23832 SCIIOOL BOARD MEMBERS Marshall W. Trammell, Jr., Bermuda Elizabeth B. Davis, Dale Dianne E. Pettitt, Clover Hill James R. Schroeder, D.D.S., Midlothian Thomas L. Woolton, Matoaca Thomas R. Fulghum, Superintendent AGENDA 12:00 p.llI. SCHOOL llOARD REORGANIZATIONAL MEETING TilE !)UBLIC MEETING ROOM 12:00 p.m. A. Call to Order, Roll Call, Flag Salute - temporary Chairman, Thomas R. Fulghum, Superintendent of Schools B. Agenda Approval C. Election of Chairman D. Election of Vice-Chairman E. Election of Clerk and Deputy Clerks F. Resolution to bond Clerk and Deputy Clerks G. Election of Agent and Deputy Agents H. Resolution to bond Agent and Deputy Agents I. Setting of meeting dates, time and place J. Authorization of signatures in absence of Superintendent ('?~"'l' ,,' c.. 'j.Yo ~ - ..... *K. Appointment of a representative for Math-Science Center *L. Appointmcnt of a representative for the Governor's School for Governmcnt amllnternational Studies *M. Appointment of a representative [or Metropolitan Education Rcsearch ConsortiuIll (MERe) *N. Appointmcnt of members for SdlOOI BoanI/Board of Supervisors Liaison Committee *0. Appointment of members for Audit Committee *P. Appointment (}f members for Boanl of Supervisors/School13oard Benefits Committee *Q. Appointment of Petty Cash Administrator R. Adjournment * To be appointed by School Board Chairman General Information The Chesterfield County School Board will meet as follows for the Calendar Y car 1996: January 2, 9 and 23, 1996; February 13 and 27, 1996; March 12 and 26, 1996; April IS, 1996; May 14 and 28, 1996; June 11 and 25, 1996; July 9, 1996; August 13, 199G; Septembcr 10 and 24, 1996; October 8 and 22, 19%; November 12, 1996; and December 10, 1990. The executive sessions/work sessions will begin at 5:00 p.m. and will be held at the School Adlllillistratioll Building, 9900 Krause Road, Chesterficld, Virginia. The regular meetings will begin at 7:30 p.m. and will be held. at the Public Meeting Room, 9901, Lori Road, Chesterfield, Virginia. If the place or time is changed, the public will be notified. Following is the procedure by which the public may speak ly I"ore the School Board at any of the above meetings: 1. Persons wishing to be heard on action itcms must notify the Superintendent's office by 2:00 p.m. on the day of the meeting. 2. Persons who have requested to offer public teslimol;Y will be heard when each item is considereu. 3. Persons tu be heard unlloll-agcnda items will be heard during the specified section of the meeting. 4. It is requested that an individual conduct his/her presentation in three minutes; representatives of a group Illay speak for five minutes. 5. Public delegatiuns. Public delegatiuns or their representatives are required to submit in writing their request for hearing and their proposals to the Supedntendent at least five days prior to the meeting at which they wish to be heard. (' J:' 3. J \.. ') Meeting Date: Subject: -. - CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page ~of~ AGENDA January 3, 1996 Item Number: 11. c. 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'0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 c: c: c: .; <U 0 cu 0 <U 0 <U 0 <U 0 cu 0 <U 0 cu 0 0 0 VI Ill:: en Ill:: VI Ill: VI Ill:: Vl Ill:: VI Ill:: VI Ill:: VI 0.. 0.. 0.. co co co :8 00' ..... tJl' ..... 00' ..... 00' ..... 00' ..... 00' ..... 00' ..... 00' '0 '0 '0 0 0 0 0 0 0 0 c: c: c: c: c: c: ::J <U cu <U <U <U cu <U <U III 0 III 0 III 0 VI ..... ..... ..... ... ..... ..... ..... ... ... ..... ... ... ... ... ... III e III c: III e III c: III c: III e III c: III '0 ... -g ... -g ... ... ... ... ... ... ... ... ... 0 0 0 0 tJl 0 tJl 0 tJl 0 00 0 00 0 tJl 0 00 0 tJl 0 cu 0 cu 0 ClJ W 0.. UJ 0.. UJ 0.. W 0.. W 0.. W 0.. W 0.. W 3 VI 3 VI 3 VI I c: 0 ... '0 '0 <I: ~ '0 cu ..... '- ClJ ... 00 086 ClJ .c u ., .... - <ll > ... U <ll .... .... W <ll ... III Cl (/) <ll '" en 0 ca ~ 0 "'- "'! I'I'l III ... 0 I-- 0 I-- '" 0- 0- -D (/) :J: >- W III '" :J: <( .r: :E Dl :J: <ll E Cl 0 '" ... I- ~ III u.. ... a:l en :z .... 0 0 I-- E <( <ll I-- ... '" (/) 0 >- I- I'I'l "- en <ll en ..c <ll :z >- S Dl <( I- III '" III :z "- I-- -g <ll :J: 0 ... I-- U :J ...J <ll 0 <( en '" w ::J: <ll :z .r: 0 ... :E :E 0 0 I-- W lM (/) W <ll III :J: Dl :z I-- e: III ... 0 .r: <ll I-- W <ll l- I-- ... '" en 0 "- W '" lM III :z > :8 :J en i ~ 087 Meeting Date: January 3, 1996 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA 1 1 Page _of_ Item Number: 11.D. Subject: EXECUTIVE SESSION County Administrator's Comments: County Administrator: ~ BoardAction Requested: Summary of Information : Executive session pursuant to *~ 2.1-344A5. and 2.1-344A.7. for (1) discussion of the location of a prospective business in the County where no previous announcement has been made of the business' interest in locating in Chesterfield County. and (2) consultation with legal counsel and a briefing by staff relating to legal matters regarding the initiation of a public zoning request r-' 'lk preparer:~~J ~ CCDJ\ Steven L Micas Title: County Attorney 0800: 12560.1 1# Attachments: DYes . No 02l 166> "'_~__ 1.:.... CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page ~of~ Meeting Date: January 3, 1996 I tern Number: 15. Subject: Adoption of Resolution Recognizing the Week of January 14-20, 1996 as "Jaycee Week" County Administrator's Comments: County Administrator: rAlte BoardAction Requested: Adoption of resolution. Summary of Information: Mr. Barber has requested the Board adopt a resolution recognizing January 14-20, 1996 as "Jaycee Week". Mr. Michael Easterday, President of the Bellgrade Jaycees, will be present to accept the resolution. See attached. Preparer: ~cW~tQ t It L. Davis Title: Clerk to the Board of Supervisors Attachments: . Yes D No 1# 088 (JQ. \6~ _~A__ -, RECOGNIZING THE WEEK OF JANUARY 14-20, 1996 AS "JAYCEE WEEK" WHEREAS, the Bellgrade Jaycees has been a vital part of the development of young leaders for our community for the past three years; and WHEREAS, the Bellgrade Jaycees has contributed to the betterment of this communi ty through its invol vement in such programs as Christmas shopping tours; Campers to Camp Virginia Jaycees; School supply drives; the Midlothian Festival Parade; candidate debates; Greenworks; Adopt a Highway; and community service awards; and WHEREAS, the Bellgrade Jaycees are recognized as the Number Four Chapter in Virginia, out of 127 Chapters and won the bid to bring the 1997 Jaycee state Convention to Midlothian; and WHEREAS, the Bellgrade Jaycees will host the Community Awards Banquet in January, 1996 to recognize outstanding young citizens and community leaders; and WHEREAS, the united states Junior Chamber of Commerce, and its affiliated State and local organizations, have set aside the third week in January to observe the founding of the organization in 1920. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors hereby recognizes the week of January 14-20, 1996 as "Jaycee Week" and urges all citizens to give full regard to the past and continuing service of the Jaycees. 089 - J '"'...'. r . '1' 'i"'( !'. y ........, CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA 1 Page of 1 Meeting Date: January 3, 1996 Item Number: 16.A. Subject: Hold a public hearing to consider conveyance of a parcel in the Airport Industrial Park (Airpark) and to authorize the County Administrator to execute the contract documents. County Administrator's Comments: R~A~~~~~ County Administrator: ~ Board Action Requested: Staff recommends the Board of Supervisors convey a parcel to Landmark Company of Virginia for a build-to-suit opportunity for a manufacturer, and a speculative building opportunity. Staff also recommends authorizing the County Administrator to execute the contract documents. Summary of Information: The Landmark Company of Virginia currently operates the Chesterfield Business Center, a highly successful office/manufacturing complex within the Airpark. This owner has a tenant which wishes to expand within the Airpark. The landmark Company of Virginia proposes to develop a 40,000 square foot building for this manufacturing company, and develop a 60,000 square foot speculative office/warehouse/manufacturing building. The Department of Economic Development proposes to sell the Landmark Company 16.098 :t acres (to be determined by survey) at $48,000/acre net amount for wetlands. AGISD3/jal Title: Director Pre parer: Attachments: . YesD No I # O!10 - -- The Landmark Company of Virginia Site Property Description All that certain tract or parcel of land containing 16.098 :t acres, located in the Dale Magisterial District of Chesterfield County, Virginia at the Chesterfield Airport Industrial Park, which parcel fronts approximately 800 ft. on Whitepine Road, and continuing approximately 475 ft. on the vacated portion of Whitepine Road, and is bordered on the southeast by property owned by Sealeze Corporation, on the northeast by the Airport and on the northwest by a line drawn from the Airport property to vacated Whitepine Road, and is shown on the attached plat. AG15D2/jal O~1. ~h.uli:.d.,.-fic:z.ld COUMt..t Ai"pod:. ...;. :11~.~6' Ilee.OO' Ja.r'l14~ R, "S 142.7 P. 1'='0' BUILDING I2e;TS '-- 1.0' T ~ 08.17 5 390 Z9'03"e - I~' 5AN 5EWER EASEMeNT ~c.anca.nk:4.r Vir,ginia, Inc... D. B. 1925 P. 1&79 Tax Map No. 79.t.4-Z.,Se4- Ee I VEPCO eA"5EM~NT TAIL i 0.6. 1520 P.3Z7 'IV 4..t.. La.a 0.8.17 T..x M. ~ ~ .. , () a ~ I ~ ~. "!Q~ Q, JO~ ~,(C " fF- II /P' WATEJi1.'- JL.IN=~ ~ , ,o'~IN Wh"l:. D.8.2 . Tax t -2Z'Dr EASE I< a. Da. p-e T-. (;:.' , . WATe~LINE EA5EMENT 560oaa'57"W I :519.92' f td6S' 'EASEl' ""l.l -~ 2 275.0D K' ':; S ::5'9-. .,~ , '. ."--ft!S5D~~. a:o OJe"AINA<5E I eAse MENT' t: E-:3 ,( 'Ul~ ~ ~~ N.. "~~ ~.m ~ z AD e.2:9.5~" R . 'SL. '1"9. SI 0 · L....'455."7..,.. :MENT N44'OS' "ooer a43.'I4' ~ .... .... ._ ...,... r<1 t::.: r....; t......\ \ Y / . ....r f::: ~~~ ,..' " ~ /d \ \..~ l \-' ~ J61~ \ ~ffo~~ \t. o ~.. ""at ... a S'::t- >, ~ ~ \j, E. 05..;::. ~__ "<;. ~t/J ~L~. (( ~? K v IUS L.ENdiTH 00. !5S.2'?' 00' 38.2'7' 00' :59.27' <t.- oo' 99.27' , , 3RirijmonlJ ~imrfj -1Bi~Vtt1-, ~ An Affiliate of Media General P. O. Box 85333 Richmond, Virginia 23293-000 1 (804) 649-6000 IAccount" Num.\ 220806 I Date 12/27/95 Advertising Affidavit (This is not a bill, please pay from invoice) CHESTERFIELD CO.BO.SUPV ATT THERESA PITTS BOARD OF SUPERVISORS POBOX 40 CHESTERFIELD VA 23832 Date Code Description Ad Size Total Cost 12/27/95 121 jiAEf tIQIlCE Take notice that the Board of SupefVisors of Chester- . field County. Virginia. at a regular meeting on January 3, 1996 at ~ 7:00 p.m. in the County Public Meeting Room at Chesterfield Courthouse, Chesterfield, Virginia. will hold a public hearing to consid- er: A conveyance of a parcel of land containing 16.098+ acres, locat- ed in the Dale Magisterial District of Chesterfield County, Virginia, et the Chesterfieid Airport Industrial Palk, which parcel fronts approxi- mately 800 feet on Whitepine Road, and continuing approximate- ly 475 feet on the vacated portion of Whnepine Aoad, and IS bor- dered on the southeast by proper- ty owned by Sealeze Corporation, on the northeast by the Airport and on the northwest by a line drawn from the Airport property to vacated Whitepine Road. If further information is desired. contact Mr. Gary R. Mclaren, Di- rector of Economic Deveiopment, at 748-3963, between the hours of 8:30 a.m. to 5:00 p.m.. Monday throu h Frida. _ _ TAKE NOTICE TAKE NOTICE THAT THE BOARD 1 X 31 124.00 Richmond Newspapers, Inc. Publisher of THE RICHMOND TIMES-DISPATCH This is to certify that the attached MEETINGS - COMING was published by Richmond Newspapers, Inc., in the City of Richmond, State of Virginia, on the following dates: EVENTS 12/27/95 The first insertion being given 12/27/95 before d~(l~~e~ (\fWd St t f V. .. Notary Public a e 0 Ir la City of Richmond My Commission expires 03/31/97 THIS IS NOT A BILL, PLEASE PAY FROM INVOICE. THANK YOU - .- CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: January 3, 1996 Item Number: 16.B. Subject: Hold a public hearing for the expansion of the Jefferson Davis Area Enterprise Zone and to adopt a resolution supporting this expansion. County Administrator's Comments: R~Ci?lIAJtUtd A~ ~ ~ ~ ' County Administrator: ~ Board Action Requested: Hold a public hearing and adopt a resolution supporting the expansion of the Jefferson Davis Area Enterprise Zone from 4 square miles to 6 square miles. Summary of Information: The 1995 General Assembly Legislative Session modified the existing Enterprise Zone regulations to allow the zones to be expanded from 4 square miles to 6 square miles. The Department of Economic Development proposes to expand the existing Jefferson Davis Area Enterprise Zone to the maximum of 6 miles. This expansion will increase the marketing opportunities available to the County for industrial recruitment, and provide a competitive advantage for the existing zone. AGISD4/jal Preparer: .~~'~~ ary R. McI:aren Title: Director Attachments: . YesD No I # O~j3 - -. Resolution for Expansion of Jefferson Davis Corridor Enterprise Zone WHEREAS, the 1995 General Assembly Legislative Session modified the existing State Enterprise Zone regulations which allow Enterprise Zones to increase in size from 4 square miles to 6 square miles; and WHEREAS, the expansion of Chesterfield County's Jefferson Davis Corridor Enterprise Zone would further the marketing opportunities available for industrial and commercial recruitment; and WHEREAS, the existing Jefferson Davis Corridor Enterprise Zone excluded many industrial properties to meet the original acreage requirements; and WHEREAS, the majority of the land area proposed for inclusion in the Jefferson Davis Corridor Enterprise Zone amendment is zoned industrial and will provide a better balance of land uses in the zone; and WHEREAS, the proposed amendment will enable the Jefferson Davis Corridor Enterprise Zone to better compete with other areas of the County for business activity; and WHEREAS, the public hearing was held on Wednesday, January 3, 1996 and there was no opposition to this proposed expansion and at that meeting the Board of Supervisors agreed to apply for an amendment to the Jefferson Davis Corridor Enterprise Zone. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors hereby acknowledges that Chesterfield County is applying for an amendment to the Jefferson Davis Corridor Enterprise Zone and authorizes the County Administrator to prepare and submit the application for the amendment on behalf of the County. O~14 -, Proposed Enterprise Zone Amendment v ;sed Enterprise Zone rgirJrmonb ~imt~ - ili~lnl~"" 1""'\ An Affiliate of Media General P. O. Box 85333 Richmond, Virginia 23293-0001 (804) 649-6000 IAccount Num.1 220806 I Date 12/27/95 Advertising Affidavit (This is not a bill, please pay from invoice) CHESTERFIELD CO.BO.SUPV ATT THERESA PITTS BOARD OF SUPERVISORS POBOX 40 CHESTERFIELD VA 23832 Date Code Description Ad Size Total Cost 12/27/95 121 TAKE NOTICE TAKE NOTICE THAT THE BOARD 1 x 20 80.00 Richmond Newspapers, Inc. Publisher of THE RICHMOND TIMES-DISPATCH . lAKE l'lQlli& Take notice that the Board of Supervisors of Chester- fiald County, Virginia, et a regular meeting on January 3, 1996 at 7:00 p.m. in tha County Public Meeting Room at Chesterfield Courthouse, Chesterfield, Virginia, will hold a public hearing to consid- er: Adoption of a rasolution supporting the expansion of the Jefferson Davis Area Enterprise Zone from four square miles to six square miles. If further information is desired, contact Mr. Gary R. Mclaren, Di- rector of Economic Development, at 748-3963. between the hours of 8:30 a.m. to 5:00 p.m, Monday thr h Frida . . This is to certify that the attached MEETI NGS - COMI NG EVENTS was published by Richmond Newspapers, Inc., in the City of Richmond, State of Virginia, on the following dates: 12/27/95 The first insertion being given. 12/27/95 Sworn to and subscribed before me this - nILeeX' JJJJtD.QG1~~~ Superviso St t f V. .. Notary a e 0 Irgl a City of Richmond My Commission expires 03/31/97 THIS IS NOT A BILL, PLEASE PAY FROM INVOICE. THANK YOU Mee~ting Date: January 3, 1996 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA 1 2 Page _of_ Item Number: 16.C. '.,..' Subject: Public Hearing to Consider Tax Exemption Request of Designated Drivers Association, Inc, County Administrator's Comments: /~J A-ffl~ ~ ~ ~? . JJp County Administrator: BoardAction Requested: Adopt the attached resolution recommending that Designated Drivers A.,sociation, Inc. be exempted from personal property taxes, Summary of Information: The Board set a public hearing for this date to consider adoption of a resolution recommending to the General Assembly that Designated Drivers Association, Inc. be exempted from personal property taxes. Under the Virginia Constitution, non-profit organizations seeking an exemption from personal property taxation must obtain the exemption from the General A.,sembly. The General Assembly cannot, however, consider a tax exemption request until the request has been considered, after a public hearing, by the governing body of the locality in which the organization is located. Designated Drivers Association, Inc. is a non-stock, non-profit corporation founded in Chesterfield County in September, 1994, The organization's purpose is to help give intoxicated individuals an alternative to driving under the influence of alcohol. Designated Drivers Association, Inc, members volunteer their time to transport intoxicated persons and (Continued) Preparer: P :PBJf1J~~71 L Micas Title: County Attorney 12']5,[2424,1(12425,1) I # OfJS Attachments: . Yes D No ro t6(;) "',_~__, CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA 2 2 Pa&e _ Ot..:.. Summary of Information: (Continued) their vehicles from local bars and restaurants to their homes safely, Currently, the organization's only asset is a leased computer which is used to prepare brochures, maintain accounting records, and track the volunteers' work schedules. Designated Drivers Ac;;sociation, Inc, serves the entire Richmond Metropolitan Area and is based in the Clover Hill District. The Code of Virginia sets forth a number of factors the Board is required to consider before it makes an exemption recommendation to the General Assembly. These factors are listed in the attached resolution. ltesi~natetl. B>rivers Association, Inc. has supplied the County with information indicating that: 1. Designated Drivers Association, Inc. is exempt from federal income taxation pursuant to Section 501(c)(3) of the Internal Revenue Code of 1986. The EI Number is 54-1725519. 2. No current annual alcoholic beverage license for serving alcoholic beverages has been issued by the Virginia Alcoholic Beverage Control Board to Designated Drivers Association, Inc. for use on the organization's property. 3. No director of Designated Drivers Association, Inc. is paid any compensation for service in such position with the corporation. 4. No part of the net earnings of Designated Drivers Association, Inc. inures to the tenefit of any individual. 5. Designated Drivers Association, Inc. provides services for the common good of the pu,lic. 6, No part of the activities of Designated Drivers Alisociation, Inc. involves carryin: .n propaganda or otherwise attempting to influence legislation. The cerp.ratien dtes net participate in, or intervene in, any political campaign on behalf of any camji.ate fer public office, 7. Designated Drivers Association, Inc. has no rule, regulation, policy or regulation which discriminates on the basis of religious conviction, race, color, sex or national origin. 8. In 1995, the above-mentioned property generated $53.00 in County personal property tax. Based on this information, Designated Drivers Association, Inc. would qualify under Virginia law as an organization which may receive a local tax exemption. 1205: 12424.1 (12425.1) 1# O~J6 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF CHESTERFIELD CO UNTY, VIRGINIA, ON JANUARY 3. 1996 RESOLUTION SUPPORTING THE DESIGNATION OF PERSONAL PROPERTY OF DESIGNATED DRIVERS ASSOCIATION, INC AS EXEMPT FROM TAXATION BY THE GENERAL ASSEMBLY OF VIRGINIA WHEREAS, Designated Drivers Association, Inc. is a non-stock, non-profit corporation which provides free transportation to intoxicated individuals; and WHEREAS, Designated Drivers Association, Inc. owns personal property located in Chesterfield County, Virginia; and WHEREAS, the real and personal property used exclusively for charitable and benevolent purposes by a qualifying organization shall be exempt from taxation as authorized by Article X, Section 6(a)(6) of the Constitution of Virginia, upon action by the General Assembly of Virginia and so long as such organization is operated not for profit and the property so exempt is used in accordance with the purpose for which the organization is classified; and WHEREAS, the Board of Supervisors of Chesterfield County, Virginia has considered the following factors before the adoption of this resolution in support of the tax exempt status of Designated Drivers Association, Inc. as follows: L Designated Drivers Association, Inc. is exempt from federal mcome taxation pursuant to Section 50l(c) of the Internal Revenue Code of 1986, 2.. No current annual alcoholic beverage license for serving alcoholic beverages has been issued by the Virginia Alcoholic Beverage Control Board to Designated Drivers Association, Inc. for use on the organization's property. 3. No director or officer of Designated Drivers Association, Inc, is paid any compensation in excess of the value of the services performed in such position with the corporation. 4. No part of the net earnings of Designated Drivers Association, Inc. inures to the benefit of any individual. 5. Designated Drivers Association, Inc. provides services for the common good of the public. 1205:12425.1 ()~l7 6. No part of the activities of Designated Drivers Association, Inc. involves ~arrying on propaganda or otherwise attempting to influence legislation. The corporation does not participate in, or intervene in, any political campaign on behalf of any candidate for public office. 7. Designated Drivers Association, Inc. has no rule, regulation, policy or practice which discriminates on the basis of religious conviction, race, color, sex or national origin, 8. In 1995, the above-mentioned property generated $53.00 III County personal perperty tax. THEREFORE, be it resolved by the Board of Supervisors of Chesterfield County as follows: L That this Board supports the request of Designated Drivers Association, Inc. for exemption from taxation of its personal property pursuant to Article X, Section 6(a)(6) of the Constitution of Virginia and the provisions of Chapter 36 of Title 58.1 of the Code of Virginia, 1950, as amended, and that such exemption should be categorized as charitable and benevolent. 2. That the County Administrator is directed to forward a certified copy of this resolution to the members of the General Assembly representing the County of Chesterfield with the request that the proper legislation be introduced in the General Assembly to achieve the purposes of this resolution. 3. The effective date of this resolution shall be January 3, 1996. On motion and second to adopt resolution, motion was carried by the following recorded vote: Ayes: Nayes: 1205,1242.5.i. "l L. O~~8 3Rirbmonb ~imrfj -1.BiflPU!-.(J ~ An Affiliate of Media General P. O. Box 85333 Richmond, Virginia 23293-0001 (804) 649-6000 IAccount Num.1 220806 I Date 12/27/95 Advertising Affidavit (This is not a bill, please pay from invoice) CHESTERFIELD CO.BO.SUPV ATT THERESA PITTS BOARD OF SUPERVISORS POBOX 40 CHESTERFIELD VA 23832 Date Code Description Ad Size Total Cost 12/27/95 121 TAKE NOTICE TAKE NOTICE THAT THE BOARD 1 x 21 84.00 Richmond Newspapers, Inc. Publisher of THE RICHMOND TIMES-DISPATCH :fARE !oIQIlCE Take notice that the Boetd~pervisors of Chester- field County, Virginie, at a regular meeting on January 3, 1996 at 7:00 p.m. in the County Public Meeting Room at Chesterfield Courthouse, Chesterfield, Virginia. will hold a public hearing to consid- er the adoption of a resolution requesting a personal property tax exemption for Designated Drivers Association, Inc., owner of person- al property that In 1995 generated $53.00 In County personal proper- ty taxes. It further information Is desired, : contact Wendell C. Roberts, Es- quire. Assistant County Attorney, at 748-1491 between tne hours of 8;30 a.m. to 5:00 p.m., Monday throu h F,lda . This is to certify that the attached MEETI NGS - COMI NG EVENTS was published by Richmond Newspapers, Inc., in the City of Richmond, State of Virginia, on the following dates: 12/27/95 The first insertion being given. 12/27/95 Sworn to and subscribed before me this ~6 Jj0 OJ~ St t f V. .. Notary Public a e 0 Ir la City of Richmond My Commission expires 03/31/97 THIS IS NOT A BILL, PLEASE PAY FROM INVOICE. THANK YOU Meeting Date: January 3, 1996 t:HESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2... of-2 I tern Number: l6.D. Subject: Puhlic Hearing to consider the adoption of an ordinance providing for refunds of security within drainage districts. County Administrator's Comments: Rt,~~(/ A~ ~ ~ ~. County Administrator: ~ BoardAction Requested: Adopt the attached ordinance relating to bonds, escrows and performance guarantees for improvements in drainage districts. Summary of Information: The Board set a puhlic hearing for this date to consider the adoption of the attached ordinance. The 1995 General Assembly passed legislation that requires local governments to adopt an ordinance that will release all bonds, payments, cash escrows, or performance guarantees given by developers when the drainage construction projects in designated drainage districts have not commenced within twelve (12) years of the posting of the security. The attached ordinance, which is amended to he consistent with the change in the State code, was referred by the Board to the Planning Commission on September 27, 1995 for a public hearing and recommendation. The Planning Commission held a public hearing at its regularly scheduled meeting on October 19, 1995. No one spoke in favor of, or in opposition to, the proposed ordinance. The Commission voted to recommend approval of the proposed ordinance to the Board. Preparer: (Continued) f).~) Title: 1205: 1221X.2( 11442.1) County Attorney Attachments: . Yes D No 1# O~~9 ft U Pf1rMdonFlecyl:JeclFape. ",t. ~.'i V CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page ~ or2- Summary of Information: (Continued) Adoption of the attached ordinance should have no effect on the County. Currently, the County's only designated drainage district is located at the intersection of Routes 60 and 147 (Le, - the Chesterfield Towne Center area), Since the construction projects in this district were commenced within twelve (12) years of the posting of the security, the proposed ordinance has no effect on the County. The practical effects of the proposed ordinance will only be realized if another drainage district is created in the County in the future, 1205:12218,2(11442,1) 1# 100 I - - AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1978, AS AMENDED, BY AMENDING AND REENACTING SECTION UU-27 RELATING TO IMPROVEMENTS IN DRAINAGE DISTRICTS BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Section 18.1-27 of the Code of the County of Chesterfield, 1978, as amended, is amended and reenacted to read as follows: Sec. 18.1-27. Improvements--Required. (a) The subdivider or developer shall at his expense install, road, drainage and utility improvements, and other improvements indicated on the approved plan. (h) The subdivider or developer of land shall pay or provide for the payment of his pro rata share of the cost of providing reasonable and necessary sewage, water and drainage facilities, located outside the property limits of the land owned or controlled by him but necessitated or required by the construction or improvement of his subdivision or development in areas within the county where there has been established a general sewage and drainage program or district approved by the board of supervisors having related and common sewer and drainage conditions, and within which the land owned or controlled by the subdivider or developer is located; and in which areas a total estimated cost of ultimate sewerage and drainage facilities required adequately to serve the related and common area has been established, when and if such area is fully developed in accord with the adopted general program. Such share shall be limited to the proportion of such total estimated cost which the increased sewage flow or increased volume of storm water runoff to be actually caused by his subdivision or development bears to total estimated volume and of such sewage or runoff from such area in its fully developed state. Each such payment received shall he expended only for the construction of those facilities for which the payment was required, and until so extended shall be held in an interest-bearing account for the benefit of the subdivider or developer; however, in lieu of such payment the board of supervisors may provide for the posting of a bond with surety satisfactory to it conditioned on payment at commencement of such construction. ill All bonds. payments. cash escrows or other performance guarantees hereunder shall be released and used. with any interest earned. as a tax credit on the real estate taxes on the property if construction of the improvement is not commenced within twelve years from the date of the posting of the bond. payment. cash escrow or other performance guarantee. l205: 11442.1 ~ 1 " 101. - - fejiQ.} Connection to the county water supply system shall be required In any of the following circumstances: ( I) In a proposed subdivision when any lot in the subdivision has an area of less than one (1) acre. (2) For any lot or parcel having an area less than one (1) acre. (3) When an existing water line is less than two hundred (200) feet from any property line of the lot for which a building permit is sought (4) In a proposed subdivision within the following area of the county (the Southern and Western Plan area) unless residential zoning was obtained for such subdivision prior to the effective date of this subsection [June 23, 1993]: Beginning at the houndary line between Chesterfield County and Powhatan County at its point of intersection with the center line of Genito Road; thence extending eastward along the center line of Genito Road to its intersection with Moseley Road; thence extending southward along the center line of Moseley Road to its point of intersection with the boundary of Tax Map 44; thence extending southward along the uppermost reaches of the Upper Swift Creek watershed to its point of intersection with Skinquarter Road; thence extending southward along the center line Skinquarter Road to its point of intersection with Hull Street Road; thence extending eastward along the center line of Hull Street Road to its point of intersection with Baldwin Creek Road; thence extending southward along the center line of Baldwin Creek Road to its point of intersection with Beach Road; thence extending eastward along the center line of Beach Road to its intersection with Hensley Road; thence extending northeastward along the center line of Hensley Road to its intersection with Spring Run Road; thence extending westward along the center line of Spring Run Road to its intersection wIth Bailey Bridge Road; thence extending northeastward along the center line of Bailey Bridge Road to the point where it crosses Swift Creek; thence extending southeastward along the center line of Swift Creek as it meanders to its point of intersection with Piney Branch Creek; thence extending northeastward following the center line of said stream into Lake Dale; thence extending northeastward along the center of Lake Dale and continuing eastward along Piney Branch Creek as it meanders to its point of beginning; thence extending due eastward to its point of intersection with Branders Bridge Road; thence extending southeastward along the center line of Branders Bridge Road to its point of intersection with Happy Hill Road; thence extending eastward along the center line of Happy Hill Road to its point of intersection with Baldwin Road; thence extending eastward along the center line of Baldwin Road to it point of intersection with the western boundary line of Parcel 9, Tax Map 133-5; thence extending around and including said Parcel 9 1205:11442.1 ,., ,... "-' "''' 1 0") ~ ./IW - - to its point of intersection with the western boundary of the Atlantic Coast Line Railroad right-of-way continuing to its point of intersection with the easternmost corner of Lot 6, Section 5, Mistwood Forest Subdivision, Tax Map 133-10; thence extending northeastward across said railroad right-of-way, continuing northeastward along the southeastern boundary of Parcel 4, Tax Map 133-10 to its point of intersection with Lot 5, Block B, Mid-City Farms Subdivision, Tax Map 133-11; thence extending southeastward along said lot boundary to its southernmost corner; thence extending northeastward along said parcel to its point of intersection with the center line of Jefferson Davis Highway; thence extending northward along the center line of Jefferson Davis Highway to its point of intersection with Old Bermuda Hundred Road; thence extending eastward along the center line of Old Bermuda Hundred Road to its point of intersection with lJ .S. Interstate 95; thence extending southward along the center line of U.S. Interstate 95 to its point of intersection with the boundary line of the City of Colonial Heights; thence extending along the boundary line between Chesterfield County and the City of Colonial Heights as it meanders westward and southward to its point of intersection with Old Town Creek; thence extending southwestward along the center of Old Town Creek as it meanders to its point of intersection with the southwestern property line of Lot 34, William E. Gill Estates Subdivision, Tax Map 181-11; thence extending southeastward along the western boundary of the William E. Gill Subdivision as shown in Plat Book 4" pages 86 and 87, to its point of intersection with River Road; thence extending eastward along the center line of River Road to its point of intersection with the Virginia Power Company right-of-way; thence extending southward along the Virginia Power Company right-of-way to its point of intersection with the boundary between Chesterfield County and the City of Petersburg; thence extending westward along the boundary between Chesterfield County and the City of Petersburg to its point of intersection with the boundary between Chesterfield County and Dinwiddie County; thence extending westward along the boundary between Chesterfield County and Dinwiddie County as it meanders to its point of intersection with the boundary between Chesterfield County and Amelia County; thence extending northwestward along the boundary between Chesterfield County and Amelia County as it meanders to its intersection with the boundary between Chesterfield County and Powhatan County; thence extending northeastward along the boundary between Chesterfield County and Powhatan County to its point of intersection with the center line of Genlto Road, the point of beginning. (All parcel boundaries described herein are those appearing on the county tax assessor's maps as of May 11, 1992.) fdtW Payment sufficient to cover the cost of water line installation shall be made to the county prior to the issuance of any building permits in any subdivision proposed within two (2) miles of an existing water line, or within two (2) miles of a subdivision that will use public water. when lots in the proposed subdivision have an area greater than one (1) acre but less than five (5) acres. The payment made under this subsection shall be used solely for the installation of water lines in the proposed subdivision. L205: 11442,1 - 3 .. :103 - fetiD Except where connection to the County water supply system is otherwise required by law, including the requirements of subsection c above, individual wells may be used to provide water for domestic consumption under any of the following circumstances: (1) No lot which is proposed to be served by a well shall have an area of less than one (1) acre" (2) In a subdivision where lots are proposed to be served by individual wells, all lots shall have an area greater than one (1) acre. (3) Where lots are proposed t! j be served by individual wells, a hydrologic study shall be conducted which provides a scientific determination that there is an adequate quality and quantity of potable water in the underlying aquifer under both "normal" and "drought" conditions for the acre under consideration. ( 4) Prior to issuance of a building permit, a well shall be installed, tested and approved on each lot {Big} Any subdivision granted tentative approval prior to January 27, 1988, shall be exempt from the requirements of subsections f€1, (d)...Jrl, and fejffi(1), (2) and (3) of this section unless tentative approval is not renewed and expires. 1205:114421 ." 4 104 1A!!bmonb ~imtt5 - ii~va!--~ ..-.... An Affiliate of Media General P. O. Box 85333 Richmond, Virginia 23293-000 1 (804) 649-6000 IAccount Num.1 220806 I Date 12/27/95 Advertising Affidavit (This is not a bill, please pay from invoice) CHESTERFIELD CO.BO.SUPV ATT THERESA PITTS BOARD OF SUPERVISORS POBOX 40 CHESTERFIELD VA 23832 Date Code--CC- Descripfion Ad Size Total Cost 12/27/95 121 TAKE NOTICE TAKE NOTICE THAT THE BOARD 0 1 x 23 184.00 Richmond Newspapers, Inc. Publisher of THE RICHMOND TIMES-DISPATCH IAKf I::!Q.OO; T ak~ notice that the Board of Su- perviSOrs of Chesterfield Coun ! VirginIa, at a regular meet" ty, January 3, 1996 at 7'00 '';ll on thet ChCoUnty. Public MeetiJRoo~ a . esterfleld Courthouse Ch terfleld, Virginia, will hold a PUb'f'- heanng to consider' IC 1. An ordinance'am d' Code of Chesterfield ~nlng the tlon 1,8.1-27.relating to retllr;d~egi ~ecunty Within drainage dlstrlC1s. Cod. An ordinance amending the e of Chesterfield County S tlon 18.1-27 relating to im'revec- ments in drainage districts. P e- II further Information is desired contact Wendell C. Roberts E ' quire, Assistant County Attorn~- g~3~4~:~4910 ~~n the hours oi through Friday. . p.m., Monday -' This is to certify that the attached MEET! NGS - COMI NG EVENTS was published by Richmond Newspapers, Inc., in the City of Richmond, State of Virginia, on the following dates: 12/20/95 12/27/95 The first insertion being given 12/20/95 and subscribed before ~?J ~u/' St t f V. . Notary Public a e 0 Ir nla City of Richmond My Commission expires 03/31/97 THIS IS NOT A BILL, PLEASE PAY FROM INVOICE. THANK YOU Meeting Date: January 3, 1996 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page ..LofL Item Number: 16.E. Subject: Public Hearing to consider the adoption of an ordinance that will issue credit to developers for reducing construction costs in drainage districts. County Administrator's Comments: Re~J M> ~.L j.)~~ ~~ ~1' ~~~tJ ~ ~ County Administrator: BoardAction Req uested: Adopt the attached ordinance relating to improvements in drainage districts, Summary of Information: The Board set a public hearing for this date to consider the adoption of the attached ordinance. The 1995 General Assembly passed legislation that requires localities to adopt an ordinance which will require the County to issue credits to developers who, through their own management practices, construct on-site facilities that reduce the overall volume of water in drainage districts. Currently, in legally designated drainage districts, developers share proportionately the total cost of drainage facilities that serve the entire area. The attached ordinance, amended to be consistent with the change in State code, was referred by the Board to the Planning Commission on September 27, 1995 for a public hearing and recommendation. The Planning Commission held a public hearing at its regularly scheduled meeting on October 19, 1995 No one spoke in favor of, or in opposition to, the proposed ordinance. The Commission voted to recommend approval of the proposed ordinance to the Board. (Contmued) /J ~t<-l f. ~ Steven L Micas Title: County Attorney 120H2219,2(11458,) I # :105 Preparer: I Attachments: . Yes j" D No @ Pn_~__ . 6) CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page ~ o~ Summary of Information: (Continued) The adoption of the attached ordinance should have no effect on the County. The County's only drainage district is located at the intersection of Route 60 and Route 147 (i.e. - the Chesterfield Towne Center area). The County's current practice is to issue developers a credit if they can establish that they have achieved a reduction in the overall construction costs of storrnwater runoff through their efforts. Therefore, the proposed ordinance merely codifies the County's current practice. 1205:12219.2(11458.1) 1# 106 AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1978, AS AMENDED, BY AMENDING AND REENACTING SECTION 18,1-27 RELATING TO IMPROVEMENTS IN DRAINAGE DISTRICTS BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Section 18.1-27 oj the Code of the County of Chesterfield. 1978, as amended, is amended and reenacted to read as follows: Sec. 18.1-27. Improvements--Required, (a) The subdivider or developer shall at his expense install, road, drainage and utility improvements, and other improvements indicated on the approved plan. (b) The subdivider or developer of land shall payor provide for the payment of his pro rata share of the cost of providing reasonable and necessary sewage, water and drainage facilities, located outside the property limits of the land owned or controlled by him but necessitated or required by the construction or improvement of his subdivision or development in areas within the county where there has been established a general sewage and drainage program or district approved by the board of supervisors having related and common sewer and drainage conditions, and within which the land owned or controlled by the subdivider or developer is located; and in which areas a total estimated cost of ultimate sewerage and drainage facilities required adequately to serve the related and common area has been established, when and if such area is fully developed in accord with the adopted general program. Such share shall be limited to the proportion of such total estimated cost which the increased sewage flow or increased volume of storm water runoff to be actually caused by his subdivision or development bears to total estimated volume and of such sewage or runoff from such area in its fully developed state. In calculating the volume and velocity of stormwater runoff, the County shall take into account the effect of all on- site stormwater facilities or best management practices constructed or required to be constructed by the subdivider or developer and give appropriate credit therefor. Each such payment received shall be expended only for the construction of those facilities for which the payment was required, and until so extended shall be held in an interest-bearing account for the benefit of the subdivider or developer; however, in lieu of such payment the board of supervisors may provide for the posting of a bond with surety satisfactory to it conditioned on payment at commencement of such construction. (c) Connection to the county water supply system shall be required in any of the following circumstances: 1205:114581 - 1 - 1!07 ( 1) In a proposed subdivision when any lot in the subdivision has an area of less than one (1) acre, (2) For any lot or parcel having an area less than one (1) acre, (3) When an existing water line is less than two hundred (200) feet from any property line of the lot for which a building permit is sought. (4) In a proposed subdivision within the following area of the county (the Southern and Western Plan area) unless residential zoning was obtained for such subdivision prior to the effective date of this subsection [June 23, 1993]: Beginning at the boundary line between Chesterfield County and Powhatan County at its point of intersection with the center line of Genito Road; thence extending eastward along the center line of Genito Road to its intersection with Moseley Road; thence extending southward along the center line of Moseley Road to its point of intersection with the boundary of Tax Map 44; thence extending southward along the uppermost reaches of the Upper Swift Creek watershed to its point of intersection with Skinquarter Road; thence extending southward along the center line Skinquarter Road to its point of intersection with Hull Street Road; thence extending eastward along the center line of Hull Street Road to its point of intersection with Baldwin Creek Road; thence extending southward along the center line of Baldwin Creek Road to its point of intersection with Beach Road; thence extending eastward along the center line of Beach Road to its intersection with Hensley Road; thence extending northeastward along the center line of Hensley Road to its intersection with Spring Run Road; thence extending westward along the center line of Spring Run Road to its intersection with Bailey Bridge Road; thence extending northeastward along the center line of Bailey Bridge Road to the point where it crosses Swift Creek; thence extending southeastward along the center line of Swift Creek as it meanders to its point of intersection with Piney Branch Creek; thence extending northeastward following the center line of said stream into Lake Dale; thence extending northeastward along the center of Lake Dale and continuing eastward along Piney Branch Creek as it meanders to its point of beginning; thence extending due eastward to its point of intersection with Branders Bridge Road; thence extending southeastward along the center line of Branders Bridge Road to its point of intersection with Happy Hill Road; thence extending eastward along the center line of Happy Hill Road to its point of intersection with Baldwin Road; thence extending eastward along the center line of Baldwin Road to it point of intersection with the western boundary line of Parcel 9, Tax Map 133-5; thence extending around and including said Parcel 9 to its point of intersection with the western boundary of the Atlantic Coast Line Railroad right-of-way continuing to its point of intersection with the easternmost corner of Lot 6, Section 5, Mistwood Forest Subdivision, Tax Map 133-10; thence extending 1205: 11458.J -, ""' 108 northeastward across said railroad right-of-way, continuing northeastward along the southeastern boundary of Parcel 4, Tax Map 133-10 to its point of intersection with Lot 5, Block B, Mid-City Farms Subdivision, Tax Map 133-11; thence extending southeastward along said lot boundary to its southernmost corner; thence extending northeastward along said parcel to its point of intersection with the center line of Jefferson Davis Highway; thence extending northward along the center line of Jefferson Davis Highway to its point of intersection with Old Bermuda Hundred Road; thence extending eastward along the center line of Old Bermuda Hundred Road to its point of intersection with U.S. Interstate 95; thence extending southward along the center line of U.S. Interstate 95 to its point of intersection with the boundary line of the City of Colonial Heights; thence extending along the boundary line between Chesterfield County and the City of Colonial Heights as it meanders westward and southward to its point of intersection with Old Town Creek; thence extending southwestward along the center of Old Town Creek as it meanders to its point of intersection with the southwestern property line of Lot 34, William E Gill Estates Subdivision, Tax Map 181-11; thence extending southeastward along the western boundary of the William Eo Gill Subdivision as shown in Plat Book 4, pages 86 and 87, to its point of intersection with River Road; thence extending eastward along the center line of River Road to its point of intersection with the Virginia Power Company right-of-way; thence extending southward along the Virginia Power Company right-of-way to its point of intersection with the boundary between Chesterfield County and the City of Petersburg; thence extending westward along the boundary between Chesterfield County and the City of Petersburg to its point of intersection with the boundary between Chesterfield County and Dinwiddie County; thence extending westward along the boundary between Chesterfield County and Dinwiddie County as it meanders to its point of intersection with the boundary between Chesterfield County and Amelia County; thence extending northwestward along the boundary between Chesterfield County and Amelia County as it meanders to its intersection with the boundary between Chesterfield County and Powhatan County; thence extending northeastward along the boundary between Chesterfield County and Powhatan County to its point of intersection with the center line of Genito Road, the point of beginning. (All parcel boundaries described herein are those appearing on the county tax assessor's maps as of May 11, 1992.) (e) Payment sufficient to cover the cost of water line installation shall he made to the county prior to the issuance of any building permits in any subdivision proposed within two (2) miles of an existing water line, or within two (2) miles of a subdivision that will use public water, when lots in the proposed subdivision have an area greater than one (l) acre but less than five (5) acres. The payment made under this subsection shall be used solely for the installation of water lines in the proposed su hdivision. (f) Except where connection to the County water supply system is otherwise required by law, including the requirements of subsection c above, individual wells may 1205: 11458.1 .. 3 109 - b2 used to provide water for domestic consumption under any of the following circumstances: (l) No lot which is proposed to be served by a well shall have an area of less than one (1) acre" (2) In a subdivision where lots are proposed to be served by individual wells, all lots shall have an area greater than one (1) acre. (3) Where lots are proposed to be served by individual wells, a hydrologic study shall be conducted which provides a scientific determination that there is an adequate quality and quantity of potable water in the underlying aquifer under both "normal" and "drought" conditions for the acre under consideration. (4) Prior to issuance of a building permit, a well shall be installed, tested and approved on each lot (g) Any subdivision granted tentative approval prior to January 27, 1988, shall be exempt from the requirements of subsections (c), (d), and (e)( I), (2) and (3) of this section unless tentative approval is not renewed and expires. 1205:11458.1 - 4- 1-<<0 _J....