03-31-1993 Packet
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C, ,t:STERFIELD coUi'.tt.
CHESTERFIELD, VIRGINIA 23832
AGENDA
BOARD OF SUPERVISORS
ARTHUR S. WARREN. CHAIRMAN
CLOVER HILL DISTRICT
EDWARD B. BARBER. VICE CHAIRMAN
MIDLOTHIAN DISTRICT
J. L. McHALE. III
BERMUDA DISTRICT
HARRY G. DANIEL
DALE DISTRICT
WHALEY M. COLBERT
MATOACA DISTRICT
LANE B. RAMSEY
COUNTY ADMINISTRATOR
DATE:
MARCH 31, 1993
TIME: 3:00 P.M.
PUBLIC MEETING ROOM
1. FY93-94 Budget Work Session
at 3:00 p.m.
Public Meeting Room
2. Dinner at 5:00 p.m.
King's Korner Restaurant
Chesterfield County Airport
3. Joint Budget Work Session with.
Board of supervisors and Schoo1
Board at 7:00 p.m.
Administration Building, Room 502
4. Adjournment
-
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Meeting Date:
Subiect:
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page-1..-of 1
March 31, 1993
Item Number:
1.
Budget Worksession
County Administrator's Comments:
Board Action Requested:
Summary of Information:
Enclosed are four lists of items related to the FY94 Budget. Staff will review these lists on
Wednesday and would appreciate input from the Board concerning the priorities ofthe items.
The attachments include:
1. The list of community contracts and contributions, showing current year budget,
organization's requests for FY94, and the County Administrator's recommended
funding for FY94.
2.
a.
A priority list of non-recurring items for General Fund departments.
This list totals $2,561,800, or about one-half of the $5,000,000 surplus
revenue available in the current year.
b. Information from School Board staff in response to the request
for information about non-recurring costs included in the School
Board Advertized Budget.
3. A list of the highest priority addbacks from General Fund departments. This list
totals $4.4 million and represents about one-third of the $12.9 needs not funded in the
recommended budget.
Preparer: ~ Q::;I M~
la; es J. Lutegmaie
L/ ~
County Administrator:
Title: Director~ Budget & Management
Attachments:
Yes. NoD
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COMMUNI1 :ONTRACTS/CONTRlBUTIONS FOl
CHESTERFIELD COUNTY, VIRGINIA
ALZHEIMER'S ASSOCIATION
AMERICAN RED CROSS
ARTS COUNCIL OF RICHMOND
ARTS IN EDUCATION
BUSINESS COUNCIL ("FOCUS ON OUR FUTURE")
CAMP BAKER
CAPITAL AREA AGENCY ON AGING
CAPTIAL AREA TRAINING CONSORTIUM
CARIT AS
CARPENTER CENTER
CHESTERFIELD HISTORIC PRESERVATION COMM.
CHESTERFIELD MUSEUM
CHESTERFIELD QUARTERBACK LEAGUE
CHILDREN'S HOSPITAL
CHRISTMAS MOTHER
CRISIS ASSIST. RESPONSE EMERGENCY SHELTER
DIAMOND STADIUM
DRUG AND ALCOHOL ABUSE TASK FORCE
HENRICUS FOUNDATION
JOHN ROLFE PLAYERS
JOHN TYLER COMMUNITY COLLEGE
LEWIS GINTER BOTANICAL GARDEN
LITERACY COUNCIL OF METRO RICHMOND
MAYMONTFOUNDATION
METRO RICHMOND CONY. & VISITORS BUREAU
METROPOLITAN RICHMOND SPORTS, INC.
PETERSBURG SYMPHONY ORCHESTRA
REGIONAL SIGNAGE PROGRAM
RICHMOND CHILDREN'S MUSEUM
RICHMOND GOLD BOWL SPONSORS, INC.
RICHMOND SYMPHONY/BOULDERS CONCERTS
RICHMOND SYMPHONY/FAMIL Y CONCERTS
RICHMOND SYMPHONY/IN -SCHOOL CONCERTS
RIDE FINDERS
TOUR duPONT
VALENTINE MUSEUM
VCU - BIOMEDICAL RESEARCH PARK
VA. FED. OF COMMUNITIES FOR DRUG-FREE YOUTH
VIRGINIA HISTORICAL SOCIETY
VA. STATE UNIVERSITY SCHOLARSHIP PROGRAM
VA. UNION UNIVERSITY INTERN PROGRAM
YMCA OF CHESTERFIELD
YWCNCHESTERFIELD REG IONAL SHELTER
TOTAL
Atl:acmll~IlL 1.
ISCAL YEAR 1994
29- Mar-93
FY93 FY94
ADOPTED REQUEST
FY94
RECOMMENDED
o
45,000
10,000
o
o
17,500
11,100
63,800
10,000
31,200
2,000
47,800
4,000
1,000
5,000
o
135,400
24,000
25,000
3,000
29,700
o
20,000
42,000
\.242,800.
25,000
10,500
o
o
o
43,700
o
30,000
7,500
o
7,500
o
o
o
25,000
o
o
76,000
1,500
60,000
20,000 (g)
18,000 (e)
4,000
17,500
11,700
63,800
10,000 (a)
35,000
2,000 (b)
51,800
4,000
1,000
5,000
5,000 (c)
162,000
24,000
25,000
5,000
31,200
5,000
20,000
45,000
242,800
25,000
10,500
35,500
2,000
10,000
43,700
25,000 (g) .
35,000
7,500
5,000 (d)
7,500
67,000
500
25,000 (e)
35,000
o (f)
2,200
76,000
o
45,000
10,000
18,000
o
17,500
11,100
63,800
o
31,200
2,000
51,800
4,000
1,000
5,000
o
162,000
24,000
25,000
3,000
31,200
o
20,000
42,000
242,80(r-'
o
10,500
o
o
o
43,700
o
30,000
7,500
5,000
7,500
67,000
o
o
25,000
o
o
76,000
:til?9$~~lID;::tiiiI::::::Iit:i:l~j,$.I~jlijl::::::l:::::~:l::::ll:::::::::I::l:::::~::I:i.:::lilJims.iind::!
(a) FY94 funding proposed by Community Development Block Grant (CDBG)
(b) Added to Planning Department's budget
(c) Contribution could be funded by CDBG
(d) Funded in FY92; request for funding has been received for FY93
(e) Pending agreement with other localities to participate
(f) Contribu~ion has been incorporated into the County's Minority Internship Program
(g) Mr. Damel has requested additional funding of $5,000 for Arts Council and $15,000
for Richmond Symphony/Family Concerts
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NON-RECURRING EXPENDITURES
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SCHOOL BOAI FY1994 ADVERTISED BU[ lET
Cateqory
Capital Outlay (Euuipment and Vehicles).
Cafeteria tables (replacement and growth) - Schools
Computer, copier, and audiovisual equipment - School allocation
Computer equipment additional - Transportation routing system
Computer equipment - Alternative Education
Computer equipment - Special Education classrooms
Computer network expansion - Central Office and IDC
Copier and printer equipment - Student Services
Copier (replacement) - Transportation
Equipment to accommodate consolidation - Warehouse
Library Technology Initiative (2nd phase) - Instruction
Other computer equipment
Other equipment and furniture - Facilities
Vehicle replacements - Facilities j
Vehicle replacement for area supervisor- Transportation
Attachment 2-b
March za, 1993
Cost
$1,025,000
Trailer Lease and Movements
Movements (from school to school)
Purchase and/or lease-purchase
$1,007,000
'\
Textbooks - six year basal text adoptions *
Health, grades K-1 0 and Driver Education, grade 10
Language Arts adoption, grades K-3, 6 and 7
Mathematics adoption (all grades)
Replacement texts and growth texts - School allocations
Science adoption - grades 6-8
Science kits (elementary schools) for growth
Social Studies - Grades K-4, 6, and 9
Textual Materials - Special Education
$3,665,000
Physical Plant Repairs (first year of 5-year plan)
Bleachers
Carpet and tile
Discolored glass
Heating, Ventilation, and Air Conditioning (HV AC)
Roofing
$600,000
TOTAL
$6,297,000
. A portion of this amount represents allocations to schools based on averages. The current budget 04
process allows additional time for schools to adequately develop financial plans for the coming year. School
budgets, as revised by principals and their school councils to reflect a spending plan at each individual school,
are due on May 3, and may reflect a higher budgeted amount than included here for capital outlay and textbooks
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08
-
.-
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page _ oL
Meeting Date:
March 31, 1993
Item Number:
Subject:
REQUEST FOR EXECUTIVE SESSION
County Administrator's Comments:
Board Action Requested:
Summary of Information:
Executive session for discussion of the condition, acquisition or
use of real property for public purpose pursuant to ~ 2.1-344(a) (3) 1
Code of Virginia, 1950, as amended, relating to the construction of
a loop and ramp at the Route 288/powhite Parkway intersection.
lA L V{ I \
\ Preparer: D~~ ,~
Steven L. Micas
County Administrator:
Title: County Attorney
0800:3626,1
Attachments:
DYes D No
1#
-
-
G~._~'~
:;I.'
!i !,\I;.
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page _ OL-
Meeting Date: March 31, 1993
Item Number:
Subject:
Authorization of county Administrator to seek state council of Debt
Approval for Refunding Series 1980, 1986 and 1987 Bonds and certificates
of participation
County Administrator's Comments:
Board Action Requested:
staff recommends seeking authorization of the county Administrator to
seek state council of Debt Approval of the Refunding of series 1980,
1986, and series 1987 certificates of participation.
Summary of Information:
The county's bond consultant, public Resources Advisory Group, has
advised the County to proceed with seeking state council on Debt
Approval for the refunding of series 1980 and series 1986 and 1987
Certificates of participation. The callable bonds total $16,061,435.
The terms of the callable bonds extend to 2008. Based on present market.
conditions, the county potentiallY can save 5 to 8% net present value
over the life of the called bonds which represents an average annual
savings of $25 to $30,000.
~~A ..>
~, . .,
Prepare : ~'--nrre:
Braatora s. Hammer
Deputy county Administrator
for Management Services
Attachments:
DYes
o No
1#
I
County Administrator:
Meeting Date:
March 31, 1993
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page _ of_
Item Number:
Subject:
Route 288/powhite Parkway Interchange Loop and Ramp
County Administrator's Comments:
Board Action Requested:
The Board is requested to authorize the County
Administrator to send the attached letter to the Virginia
Department of Transportation (VDOT) providing for the
construction of a loop and-ramp at the Route 288/Powhite
Parkway interchange. .
Summary of Information:
BACKGROUND: Before the construction of the Powhite
Parkway began in 1986, the County attempted to have an
additional loop and ramp constructed at the Route
288/Powhite Parkway interchange to improve access to
Route 288. Currently north-south traffic in the
interchange area must use Old Hundred Road. Old Hundred
Road is narrow, with poor vertical alignment. It is
incapable of safely handling a high volume of traffic.
Construction of a loop and ramp at the interchange will
allow the north-south traffic to use Route 288 in lieu of
Old Hundred Road.
The attached letter to VDOT provides for the construction
of the loop and ramp. Major elements of the letter are
as follows:
. VDOT agrees to beg in construction of the Route
288jPowhite Parkway interchange loop and ramp in
1993.
Preparer:
t
t) .'-( / I .---
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1 R. J. McCracken
Director of Transportation
Title:
Attach ments:
g] Yes
o No
I #
I
County Administrator:
6)
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page _ oL
Summary of Information: (Continued)
. VDOT recognizes that there are no legal bases to
require the use of tolls on any part of Route 288
when it is extended.
. The County requests VDOT and Treasury Board to use
their best efforts to give a high priority to
funding $14 million in improvements to the Powhite
Parkway toll road and its connecting roads from the
general account of the toll road when funds are
available.
. The County agrees to treat the two mile portion of
Route 288 between pownite Parkway and Route 360 as
having been built with $14 million of its $22
million contribution to the Powhite Parkway toll
road. This agreement means that unless action is
taken by various state agencies and the General
Assembly in the future, the County will not be
reimbursed for the $14 million.
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BOARD OF SUPERVISORS
ARTHUR S. WARREN, CHAIRMAN
CLOVER Hill DISTRICT
CHESTERFIELD COUNl Y
PO_ BOX 40
CHESTERFIELD, VIRGINIA 23832
(804) 748-1211
EDWARD B. BARBER, VICE CHAIRMAN
MIDlOTHIAN DISTRICT
COUNTY ADMINISTRATOR
LANE B. RAMSEY
J. l. McHALE, III
BERMUDA DISTRICT
HARRY G. DANIEL
DALE DISTRICT
March 31, 1993
WHALEY M. COLBERT
MATOACA DISTRICT
The Honorable Ray D. Pethtel
Commonwealth Transportation Commissioner
Commonwealth of Virginia
140 I E. Broad Street
Richmond, Virginia 23219
The Honorahle Eddie N. Moore, Jr.
Treasurer, Commonwealth of Virginia
Monroe Building, Third Floor
101 North 14th Street
Richmond, Virginia 23219
Re: Pon'hite Parkway Exten!'iion Toll Rond
Gentlemen:
As yon know, Chesterfield County contributed $22 million towards the construction
of the Powhite Parkway Extension Toll Road. Although there are presently no payments
being made to the County from the general account of the Toll Road to reimburse the
County for its contribution, the General Assembly has provided that the Treasury Board,
by and with consent of the Governor, and if permitted by law, may reimburse the County
from surplus net revenues of the Toll Road. There are presently no surplus net revenues
and it does not appear that there will be any surplus net revenues in the near future.
Recently, there have been numerous meetings and discussions between the
Department of Transportation, the Department of the Treasury, and Chesterfield County
regarding the County's urgent need for construction of a ramp and loop at the interchange
of Route 76 and Route 288, which is presently part of the Toll Road. In order to
accompHsh this ohjective, we understand that the Departments of Transportation and
Treasury are considering proposing to the Governor and the General Assembly that the
legal description of the Toll Road be amended so as to remove the Route 288 section from
the 1'011 Road description.
*
rrW.d I'lf'I n.qrIed r....
-
-
The Ilonorahle Ray D. Pethtel
The Honorable Eddie N. Moore, Jr.
March 31,1993
Page 2
In consideration for the actions to be taken hy the Department of Transportation and
the Department of the Treasury to advance this proposal and the other actions outlined in
this letter, and such further action as may be taken by the Governor and the General
Assemhly of Virginia, Chesterfield County agrees to treat the two mile portion of Route 288
between Powhite Parkway and Route 360 as having been built with $ 14 million of its $22
million contribution. This $14 million represents the construction cost of the Route 288
section of the Toll Road that would be removed when the legislature amends the legal
description of the Toll Road. By this commitment, the County understands that unless
action is taken in the future, it will not be reimbursed for the $14 million including any
associated interest which might be permitted by law. By this payment the Department of
Transportation recognizes that there are no legal hases to require the use of tolls on any
part of Route 288 when it is extended. This release of the County's claim is contingent
upon pa~sage of legislation amending the toll road description as described in this letter.
The release is also contingent upon the Department of Transportation beginning
construction of a loop and ramp, in 1993, at the Powhite Parkway/Route 288 interchange.
Chesterfield County also understands that the Departments of Transportation and
Treasury commit to use their best efforts to give a high priority to funding $14 million in
improvements to the Tot1 Road and its connecting roads from the general account of the
Toll Road when funds are legat1y available and with the concurrence of the Chesterfield
County Board of Supervisors.
This release of the County's claim to reimbursement has been concurred in by the
Chesterfield County Board of Supervisors in consideration of the Transportation Board's
obligations contained in this letter. (See attached minutes.)
If you should have any questions, please give me a call.
Sincerely,
Lane B. Ramsey
County Administrator
0800:3592.3
Attachment
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RE COMME 11JJ~1
LOOP 8 RAM~
-
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March 31, 1993
FY1994 School Board Advertised Budget
Presentation to the Board of Supervisors
* * * Title Chart * *
On January 12, 1993, the Superintendent of Schools, in accordance with
the Code of Virginia, presented to the School Board his estimate of the
funding needed in FY1994 for support of the public schools in
Chesterfield County. In developing this estimate the Superintendent and
staff followed the policy guidance of the School Board which directed that
consensus funding issues be identified through an open and participatory
process and that multi-year plans be developed to address these issues.
A process was developed to solicit input which has been described as a
model of openness and of citizen/government communication. In
summary, a communications plan was developed and a Budget Advisory
Committee composed of school staff, parents, members of advisory
groups, and business and educational organizations was established. It
is this Budget Advisory Committee that was charged with reviewing input
from all sources and assisting the Superintendent and subsequently the
School Board in determining the most critical priorities. This participatory
model of citizen involvement has been a continuing theme of the School
Board. It manifests itself in individual school councils engaged in shared
decision making, in business partnerships of every variety including the
most recent partnership, the Chesterfield Compact, publicly announced
yesterday, and, of course, in the budget development process I have just
described. By these methods, the School Board has implemented its
belief that public education is based on public confidence and that this
confidence is greatly enhanced when the community, in all its facets, is
involved in and supportive of school goals.
***CHART 1 ***
After extensive review and careful consideration of the issues by the
Board, the staff, community and business organizations, and the public,
the School Board approved, on February 9, 1993, a budget for FY1994
totaling $251,834,400 in four funds.
_.
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* * * CHART 9 * * *
The most important of these funds is the School Operating Fund, which
was approved by the School Board at $237,081,000, an increase of
$20.4 million or 9.4% above the current FY1993 budget for operations.
As you know, the Commonwealth requires that the budget be displayed
according to specified criteria. Consequently, this compilation of the
operating fund by appropriation category reveals that 69.7 % of the total
operating fund is dedicated to instruction, 11.8 % to debt service, 11.3 %
to operations and maintenance, 3.7% to student transportation, and
3.5% to administration and attendance and health.
* * * CHART 14 * * *
With respect to the major objects of expense composing the School
Operating Fund, personal services and fringe benefits together are the
single largest component, at 74.9 % of total operating fund expenditures
(personal services and fringe benefits are 85.6% of total operating
expense, exclusive of debt service). In a labor intensive organization such
as a school system, this is not an unusual statistic; in fact, you will find
comparable data in school divisions across the state and the nation. Debt
service is the next largest component at 12.5% of total expenditures,
evidence of a growing school system and county. Please note that
projected debt service expense includes the $1.6 million for the CIP
reserve. Utilities and other charges, materials and supplies, and purchased
services are another 10.6% of the total, averaging between 3% and 4%
each. Capital outlay and payment for County-provided services make up
the remaining 2.0%.
The School Board is keenly aware, as we know you are, that Chesterfield
County has a special burden of school age children. Chesterfield has
12,000 more students than a neighboring community with a similar
population reflecting the relatively low median age of Chesterfield
residents. In addition, Chesterfield's school system is growing by nearly
three percent annually which requires a significant increase in the
operating budget each year. Recognition of the magnitude of this burden
resulted in the plans to address critical priorities over a five year period.
We believe that this strategy provides a foundation for more realistic
expectations of what Chesterfield can accomplish with the funds
available. Implicit in this approach is the hope that the Board of
....."
Supervisors will make a commitment to fund the cost of growth in the
pupil population as well as the incremental portion of the priority issues
identified.
I am sure that you will want information on the projected costs of
these five year plans. Projects such as this depend on assumptions made
regarding pupil growth, the average salary and benefit calculations, and
other factors. The financial and planning staffs of the School System and
the County should join in a dialogue regarding these assumptions, and
reach agreement on an appropriate methodology, with input from our two
Boards. We are ready to proceed with this analysis if this method of
meeting the priority needs of the school system is accepted by the Board
of Supervisors. With that in mind, Jet me review the significant changes
in the baseline budget and the program improvement increases identified
through the budget development process.
* * * CHART 24 * * *
The Baseline Budget reflects the cost of maintaining the current level of
services for a growing pupil population. The net increase In the Fiscal
1994 operating baseline budget of $7.6 million is attributable to growth
in our student population ($3.4 million), including instructional staff,
materials and supplies and bus drivers; opening the new Alberta Smith
Elementary School ($.5 million); the net debt service increase ($2.1
million), and the capital improvements program reserve requested by the
Board of Supervisors ($1.6 million). This baseline budget will provide
funding for an estimated 48,225 students next year, including a projected
increase of 1,224 students. The School Board is concerned, however,
that this growth projection is too conservative, thus understating, perhaps
seriously, the true cost of growth in FY1994.
Other initiatives included in baseline have been funded through
reallocations within the Baseline Budget rather than true increases in this
portion of the budget. Examples of these initiatives include Governor's
School tuition for 65 additional students attending this school in FY1994;
additional staff participating in the early retirement program; and a health
insurance increase of $1.3 million, representing an anticipated 14% rate
increase, growth in staffing, and additional employees joining the health
care program during open enrollment. Reductions in expenditures such
as replacement school buses, a policy change that I will discuss at length
shortly, will partially fund these and other initiatives. A reduction in
computer equipment expenditures, as another example, will fund
technology support arid staff development, and will allow, as well, a
partial restoration of individual school funding that was pulled from the
schools and used in FY 1993 for technology initiatives.
Not included in the baseline budget are funds for the purchase of
replacement school buses. In previous years, the operating budget has
funded replacement buses to the extent possible, but the school system
is losing ground rapidly with regard to a very conservative 12-year
replacement schedule. Maintaining a quality school bus fleet now
requires the purchase of 46 school buses annually, at an estimated cost
next year of $1.8 million. You will remember that, at the December 1992
meeting of the School Board/Board of Supervisors Liaison Committee, an
informal commitment was made to permit the School Board to retain year-
end fund balances beginning this year, which would then be available for
the purchase of replacement school buses and other critical but unfunded
needs of the school system. This policy change was supported in
principle by your full Board and was referred to your Budget and Audit
Committee for development of guidelines. Let me say now that the
School Board appreciates your support of this major policy initiative and
we thank you for your recent approval of our request to reallocate $1. 1
million within this year's budget to purchase 28 of these buses. We
expect that our FY1993 ending balance will permit the purchase of the
remaining 18 buses.
***CHART 25***
The Program Improvement Budget addresses funding for program
expansion and for new programs and reflects the priorities identified
through the process I described earlier. Each of the priorities were
carefully considered by the School Board in determining the level of
program improvement to be included in the FY1994 advertised budget.
To implement the multi-year funding plan process, discussed earlier, a
total of $12.8 million of new funding for program improvement is
included.
There is overwhelming consensus that the top three priorities to be
addressed in program improvement are employee compensation, the
pupil/teacher ratio (PTR), and elementary planning time. Funding for the
-
-
first year of a five year plan to bring the salaries of all employees to
market level will cost $8.1 million. The total cost of addressing
pupil/teacher ratios incrementally at the elementary and middle school
levels is $ 1.1 million. Let me point out, however, that while it is listed in
this budget as a program improvement, the recommended plan is only the
first step in a restoration of pupil/teacher ratio levels raised to respond to
the decline in state and local revenues of three years ago. The need for
additional planning time at the elementary level has long been a concern
to teachers, administrators, and the School Board. The first year of a
multi-year plan to address this issue will cost $268,000.
The need to introduce and support new curriculum will require funding of
$1.3 million, including textbook adoptions, staff development, and
curriculum development. To sustain the efforts begun in the alternative
education program, additional teaching positions and temporary staff for
the Second School Day Program have been included. The favorable
results to date of the differentiated funding model at Bensley and
Harrowgate elementary schools, and the similar needs of other schools,
have prompted the inclusion of funding for expansion of tha.t model to
additional elementary schools based on similar criteria. Funding, in the
amount of $239,000, to support a seven-period block scheduling pilot at
Clover Hill High School for FY1994, has also been included in program
improvement.
Other initiatives in program improvement include an employee assistance
program at a cost of approximately $188,000. This advertised budget
also recognizes the need for a multi-year plan addressing the on-going
maintenance of existing facilities at a first year cost of $600,000, plus
minimal additional staffing to sustain maintenance standards for facilities
and equipment. You may remember the Strategic Futures International
study commissioned by the Board of Supervisors, which established both
minimum and optimal levels of maintenance and custodial staffing for
appropriate care of the school system's physical plant. It is a testament
to the efficiency and pride of our maintenance and custodial staff that the
School Board can continue to recommend current staffing levels.
* * * CHART 8 * * *
The FY 1994 advertised budget includes an increase of $1.7 million in
State Aid, based on the Governor's request to the General Assembly for
,
_.
budget amendments, and an increase of $1.3 million in State sales tax
dedicated to education. The increase in County funding of $17.0 million
included in this advertised budget was based on the amount necessary to
fully fund the initiatives set forth above, after consideration of all other
revenue sources.
* * *CHART 26* * *
The total funding for this advertised budget has been revised, based on
actions by the General Assembly, communicated to us by memorandum
from the State Department of Education on February 26, 1993. These
actions yield a net increase of $555,000 in State revenue, consisting of
new funding of $1,207,000 for a Teacher Incentive Fund (at an
annualized salary increase of 1.75 %), offset somewhat by decreases in
State Sales Tax, Basic School Aid, and Employee Benefits. General
Assembly decisions also reduced expenditures by $849,000, due to the
suspension of group life insurance payments in FY 1994. These two
changes, considered together, result in a reduction in the requirement for
County funding of $1.4 million and a revised operating fund budget for
FY1994 of $236,231,700. These adjustments to the School Board
FY1994 Advertised Budget were communicated to the County
Administrator by the Superintendent on March 10, 1993.
* * *CHART - REVENUE SUMMARY - COUNTY GENERAL FUND
TRANSFER* * *
The School Board committed to you, in the transmission of the FY1994
advertised budget, that it would apply any savings realized from the
General Assembly actions to the reduction of the County funding
requirement. With the $1 .4 million savings due to actions of the General
Assembly, the difference between our revised request and the County
Administrator's proposed transfer is now $8.6 million. The School Board
believes that it is critical that you provide full funding of this request. The
public hearing last week was strong evidence that the citizens of our
County support us in this belief. The budget we have submitted is one
that allows us to accommodate 1,200 new students and to begin the
process of rebuilding the standards which resulted in the reputation for
quality which Chesterfield's public school system enjoys.
-
_.
* * * CHART 1 3 * * *
Although this school system requires a substantially greater share of
County revenues to adequately serve a growing population of school age
children, it is important to consider our per pupil cost, which continues to
substantiate that we provide those services very efficiently. Our per pupil
cost remains well below the state average and that of our surrounding
school divisions.
The budget work sessions and public hearings held subsequent to the
release of the Superintendent's proposed budget have yielded
overwhelmingly favorable public response and support for this budget and
for the process itself. Not only have we addressed many of the issues
critical to the continuation of our quality school system, but we have also
provided a systematic approach for achieving our major goals through
multi-year funding proposals. The presentation of this budget, in
extensive detail, also has been well received and is a true reflection of our
obligation to our constituents to be accountable as public servants.
The School Board also asked, as it transmitted its Advertised Budget for
FY1994, that you revise the appropriation process to include a lump-sum
appropriation for each fund, rather than continuing to appropriate school
budgets by appropriation category. This action would afford the School
Board a great deal more flexibility, particularly in managing approved
funding for the School Operating Fund within one budget rather than in
five. The change also would reflect confidence by the Board of
Supervisors that the School Board is and will continue to conduct its
fiscal affairs openly and prudently.
In summary, the School Board believes the school budget now before the
Board of Supervisors is prudent economically and educationally. It has
been developed in a fiscally responsible way, with open community and
citizen input, while maintaining our commitment to the tradition of
excellence that is the foundation of the Chesterfield County Public
Schools. I am sure you know that any enterprise which grows too fast
can fail, but the school system cannot stop its growth or the stress that
growth causes. We have demonstrated to ourselves and to the public
that we operate efficiently and effectively. We believe it is important for
the School Board and the Board of Supervisors to join in a commitment
to stable funding for growth and funding to implement solutions to the
...-.~
salary equity, pupil-teacher ratio, and instructional issues identified as
priorities. The children of our county are its future. Focusing resources
now on the educational system that is shaping those children, and thus
our future, will have a profound effect on the continued growth and
viability of Chesterfield County. To build on our tradition of excellence
requires a commitment on your part, as the governing body, to fully
support and fully fund the School Board's FY1994 Advertised Budget.
My calculations indicate a difference of $5.3 million between this request
and the funds currently identified as available from the County. As issues
are presented which may narrow this gap, the School Board will continue
to involve the Budget Advisory Committee in its analysis so as to be
consistent with the manner in which this budget was developed.
The School Board is pleased to respond to your request for this joint
meeting. While Mr. Trammell, Dr. Cardea, and Dr. Johnson cannot be
with us due to other commitments, Mrs. Davis and I are here to answer
any policy questions you may have and Mr. Fulghum and members of his
staff are here to respond to more specific budget questions which may be
asked.
-
-,
A List of Possible Items to Reduce Difference
Between School Board Request and County Administrators
Recommended Budget ($ Million)
Shortfall from Target
Additional Alocation included in proposal
9.3
LQQ}
Current Difference
Adjustments:
Funds for non-recurring items
(2.5)
( .2)
( .8)
(1.0)
LID
Reduce increase for health care from 14% to 10%
Recordation tax revenue from state
Reduction in base for estimate of unspent funds
Fleet maintenance recommendations
Adjustments
Remaining Difference
8.6
(4.8)
3.8
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