06-28-2006 Packet
.
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: June 28, 2006
Item Number: 2.A.
Subiect:
County Administrator's Comments
County Administrator1s Comments:
County Administrator:
rA!JI<
Board Action Reauested:
Summarvof Information:
Diversity Internship Program:
. This year's program began May 15, 2006.
. The ten week program will be completed July 28, 2006.
. Ten interns are participating this year.
. The program has been in existence for 18 years.
. Over 130 students have completed the program.
. Interns gain valuable work experience related to their academic
majors.
Title: Director. Human Resource Manaaement
Attachments:
DNa
800001.
Tasha Adams, Chesterfield Mental Health and Support Services, College of William and Mary
Joseph Barden, Commonwealth Attorney's Office, New York University
Emmanuel Darko, Planning Department, Virginia State University
Morgan Howell, Human Resource Management, Virginia Commonwealth University
Carl Jenkins, Victim Witness, Radford University
Kim McDonough, Human Services, Lynchburg College
Brandy Mottley, Juvenile Court Service Unit, Virginia Commonwealth University
Aaron Powell, Circuit Court, Elizabeth City University
Rebecca Spivey, Extension Services, The College of William and Mary
Angela Walker, Internal Audit, James Madison University
000002
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: June 28, 2006
Item Number: 2.B.
Subiect:
County Administrator's Comments
County Administrator1s Comments:
County Administrator:
r-kY(
Board Action Reauested:
Summarvof Information:
Mr. Chad Whaley, Director of Construction for Habitat for Humanity, will be
present to make a presentation to the members of the Board of Supervisors.
Preparer:
Lisa Elko
Title: Clerk to the Board
Attachments:
. Yes
DNa
I # 000003 I
JUN-15-2006 16:40
V ACo email template
CHESTERFIELD Co.
804 717 6297 P.03
A -C- - -- -
Warren, Art
. ... _____..... '.' ...._._....__.__".."... ,.. ,_.,__",.,'., ...m____,...,., ..........____.",",,' ,..----
From: Virginia Association of Counties [vaco@reply.bronto.com]
Sent: Thursday, June 15, 2006 4:21 PM
To: Warren, Art
Subject: June 15 Capitol Contaot: Six-Year Trasportation Plan Adopted With Dramatic Cuts
~~ ;"~:: !::.:~ ~~~~hl" T..",H"'e thk t"1'I'Illil f:'O to the online versiQO_.
........ ~aIIon of CWIIIlIM
PDF Version: JU~2-C.~Dl:tQ.LC.QlJtact
All issues are also posted on ww:w.va.c;.Q...org
New six-year transportation plan adopted with
dramatic cuts
As expected, the Commonwealth Transportation Board (eTB) today adopted a newly
revised Sl~-Year Tral\~po.r.tatiQO.JmPIQ.'lLeJ.D!:!I].t.e.!2I1 that reduces funding by approximately 47
percent in secondary road allocations for counties.
1\5 prtvl()uttiy I c...v,"t",':: t."y" v;..c.::, ~;-; t,j;:J:.:!l.o_~...D,t,;!...~0.. th<:' ('"lIte; 1'"F'''illlt from the lack of a
new state budget and long-term transportation funding plan. The era is required to adopt a
new funding plan before July 1.
According to Pierce Homer, eTa chairman and the governor's secretary of
transportation, the absence of an approved budget means that the new six-year plan was
developed using the most recent transportation revenue estimates from last November. Slow
growth in transportation revenues (from fuel and other taxes) combined with dramatically
increased costs of maintaining the current infrastructure resulted in the adoption of a plan that
includes $795 million less in road projects than in FY 2006.
Members of the eTa expressed outrage at today's meeting regarding their inability to
adequately fund the new road and transit plans. In particular, several members placed the
blame squarely on the General Assembly. eTa member Kenn@th White of Lynchburg
commented that the new six year plan will "decimate county and city governments." Other
members indicated that the new plan is "appalling" gnd "devastating."
In addition to the 47 percent cuts in the $econdary road construction program, the new
plan includes more than 25 percent in cuts to the interstate construction system and 47 percent
cuts in the primary construction system. The CT6 also adopted major transit funding cuts.
According to CTB member Douglas Koelmay of Fairfax county, the transit cuts "rip out the heart"
of public transportation in Northern Virginia. The new transit capital program includes cuts of
close to 50 percent; leaving a state match of only 22 percent (the lowest in history).
To view VACo's estimated comparisons of FY 2006 to prOjected FY 2007 (secondary)
l vu~ u::~~:t~:::~::: :~~ ~~~~t'..', ,~~_~,JA~~iI 10 analvslS.
The eTB iikely will revisit today's actions after the General Assembly adopts a .Mw
b~J.b.~. Changes to the plan will require a new round of publiC hearings and CTB
deliberations. Regardless of the near-term actions of the General Assembly and CTB, future
transportation funding prospects are uncertain until the legislature dedicates significant, new and
sustainable funding of approximately $1 billion a year to roads, transit, rails, ports and
airports. VACo will continue to keep members informed about the latest developments.
6/15/2006
:UN-15-2006 16:40
V ACo emai! template
CHESTERFIELD Co.
804 717 6297
P.04
1001 E. BroClO St. Ste. LL20
RiChmond, VA 23219
(804) 788-6652
~.WV\U!.i(L~9.,org
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6/1512006
.
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: June 28,2006
Item Number: 5.A.
Subiect:
Resolution Recognizing Comcast Cablevision for a Donation of $10,000 Towards
the 2006 "Chesterfield Celebrates" Campaign by Chesterfield County Parks and
Recreation Department
County Administrator1s Comments:
County Administrator:
~
Board Action Reauested:
The Board of Supervisors is requested to approve a resolution to recognize
Comcast Cablevision for their donation for the Annual "Chesterfield
Celebrates" campaign.
Summary of Information:
Comcast Cablevision graciously donated $10,000 toward the Annual
"Chesterfield Celebrates" campaign to enable the Chesterfield County Parks
and Recreation Department to provide wholesome, family activities. This
includes the Annual Fourth of July Celebration, Richmond Symphony Concerts
and Parade of Lights. These free family oriented special events, provide two
free Richmond Symphony concerts at Pocahontas State Park; music, children's
entertainment, and a fireworks display at the Fourth of July Celebration and
a parade of festively decorated boats at the Parade of Lights. Comcast
Cablevision serves as an excellent example of how businesses can participate
in promoting fun, cormnunity based special events for the citizens of
Chesterfield County.
Preparer: Michael S. Golden
Title: Director. Parks and Recreation
Attachments:
. Yes
D No
#
OOOOO~1
RECOGNIZING COMCAST METRO RICHMOND FOR ITS GENEROUS DONATION
TO THE 2006 "CHESTERFIELD CELEBRATES" CAMPAIGN
WHEREAS, the Chesterfield County Parks and Recreation Department
provides wholesome, family activities for the enjoyment of county
residents; and
WHEREAS, the annual Fourth of July Celebration, Richmond Symphony
concerts at Pocahontas Park, and Parade of Lights are among the free
events that offer entertainment to citizens of all ages; and
WHEREAS, Comcast Metro Richmond graciously provided a generous
donation to be used by the Parks and Recreation Department towards the
2006 "Chesterfield Celebrates" campaign; and
WHEREAS, this donation will aid in the enhancement of the special
events funded through this campaign; and
WHEREAS, Comcast Metro Richmond has given back to the community
through sponsorship of county special events; and
WHEREAS, through the cooperative efforts of Mr. Kirby Brooks,
Area Vice President and General Manager, and Kenneth M. Dye, Director
Government Affairs and Communi ty Affairs, the spiri t of communi ty /
private partnerships has provided the department with increased
awareness to explore similar opportunities for other programs; and
WHEREAS, Chesterfield County greatly
and is looking forward to continuing a
Comcast Metro Richmond.
appreciates this donation
strong relationship with
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board
of Supervisors, this 28th day of June 2006, publicly recognizes Comcast
Metro Richmond for its generous contribution toward the 2006
"Chesterfield Celebrates" campaign.
AND, BE IT FURTHER RESOLVED that a copy of this resolution be
presented to Comcast Metro Richmond and that this resolution be
permanently recorded among the papers of this Board of Supervisors of
Chesterfield County, Virginia.
000005
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: June 28, 2006
Item Number: 5.8.
Subiect:
Resolutions Recognizing Mrs. Virous Jones and Mr. Bruce Miller for
Contributions to the Chesterfield-Colonial Heights Board of Social Services
County Administrator1s Comments:
County Administrator:
A
Board Action Reauested:
The Department of Social Services has requested ,that the Board of Supervisors
commend and recognize Mrs. Virous Jones and Mr. Bruce Miller for outstanding
service to the citizens of Chesterfield County and Colonial Heights through
representation on the Chesterfield-Colonial Heights Board of Social Services.
Summarvof Information:
Mrs. Jones and Mr. Miller were appointed to the Chesterfield-Colonial Heights
Board of Social Services in July 1998 and have continued to serve as members
until June 2006, at which time they are no longer eligible for reappointment.
Their dedication and commitment to the employees of the department, genuine
interest and advocacy of the protection of all children, the elderly and
disabled and their extraordinary interest in the citizens of Chesterfield and
Colonial Heights are commendable.
Preparer:
Sarah C. Snead
Title: Director-Social Services
Attachments:
. Yes
DNa
# 000006
RECOGNIZING MRS. VIROUS JONES FOR HER CONTRIBUTIONS
TO THE CHESTERFIELD-COLONIAL HEIGHTS BOARD OF SOCIAL SERVICES
WHEREAS, the Chesterfield-Colonial Heights Social Services Board is
a citizen Board established by the Code of Virginia, responsible for
oversight and policy guidance to the department in its pursuit of
excellence, in providing services to individuals, families and the
conununity; and
WHEREAS, Mrs. Virous Jones was appointed by the Chesterfield County
Board of Supervisors to serve on the Chesterfield-Colonial Heights Board
of Social Services in July 1998 and has continued in this role until June
2006, having served a total of eight years: and
WHEREAS, Mrs. Jones served
Colonial Heights Department of
through June 2006: and
as Vice-Chairman of the Chesterfield-
Social Services Board from July 2003
WHEREAS, during Mrs. Jones' tenure the department has experienced
unprecedented growth in caseloads and at the same time continued to excel
in service delivery and develop state-of-the-art programs: and
WHEREAS, Mrs. Jones continues to be a tireless and strong advocate
for the Department of Social Services and has consistently demonstrated a
commitment to all employees of Chesterfield-Colonial Heights Department of
Social Services; and
WHEREAS, during the tenure of Mrs. Jones the department has
continued to strive for excellence, engaging in a process of continually
seeking to improve and maintain sound fiscal practices: and
WHEREAS, Mrs. Jones has always expressed and demonstrated a genuine
interest in and commitment to the most vulnerable citizens of our
community, the children, the elderly and disabled; and
WHEREAS, Mrs. Jones continues to care deeply about the residents of
Chesterfield County and the Ci ty of Colonial Heights and, further, has
served them with honor; and
WHEREAS, Mrs. Jones has taken great pride in serving as a member of
the Social Services Board and throughout her tenure has been a committed,
dedicated and enthusiastic Board member.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of
Supervisors, this 28th day of June 2006, publicly commends and recognizes
Mrs. Virous Jones for her dedicated and outstanding service to the Social
Services Board and all citizens of Chesterfield and Colonial Heights.
000007
RECOGNIZING MR. BRUCE MILLER FOR HIS CONTRIBUTIONS
TO THE CHESTERFIELD-COLONIAL HEIGHTS BOARD OF SOCIAL SERVICES
WHEREAS, the Chesterfield-Colonial Heights Social Services Board is
a citizen Board established by the Code of Virginia, responsible for
oversight and policy guidance to the department in its pursuit of
excellence, in providing services to individuals, families and the
community; and
WHEREAS, Mr. Bruce Miller was appointed by the Chesterfield County
Board of Supervisors to serve on the Chesterfield-Colonial Heights Board
of Social Services in July 1998 and has continued in this role until June
2006, having served a total of eight years; and
WHEREAS, Mr. Miller delivered exceptional presentations on behalf of
the Social Services Board at the joint Board of Supervisors/Social
Services annual meetings; and
WHEREAS, during Mr. Miller's tenure the department has experienced
unprecedented growth in caseloads and at the same time continued to excel
in service delivery and develop state-of-the-art programs; and
WHEREAS, Mr. Miller continues to be a tireless and strong advocate
for the Department of Social Services and has consistently demonstrated a
commitment to all employees of Chesterfield-Colonial Heights Department of
Social Services; and
WHEREAS, during the tenure of Mr. Miller the department has
continued to strive for excellence, engaging in a process of continually
seeking to improve and maintain sound fiscal practices; and
WHEREAS, Mr. Miller has always expressed and demonstrated a genuine
interest in and commitment to the most vulnerable citizens of our
community, the children, the elderly and disabled; and
WHEREAS, Mr. Miller continues to care deeply about the residents of
Chesterfield County and the Ci ty of Colonial Heights and, further, has
served them with honor; and
WHEREAS, Mr. Miller has taken great pride in serving as a member of
the Social Services Board and throughout his tenure has been a committed,
dedicated and enthusiastic Board member.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of
Supervisors, this 28th day of June 2006, publicly commends and recognizes Mr.
dedicated and outstanding service to the Social Services Board and all
citizens of Chesterfield and Colonial Heights.
000008
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It)
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: June 28, 2006
Item Number: s.c.
Subiect:
Resolution Recognizing Senior Captain Perry w. Hornbarger, Chesterfield Fire
and Emergency Medical Services Department, Upon His Retirement
County Administrator1s Comments:
County Administrator:
~
Board Action Reauested:
Adoption of resolution.
Summarvof Information:
Staff is requesting that the Board of Supervisors adopt the attached
resolution recognizing Senior Captain Perry w. Hornbarger after serving the
county for nearly 33 years with dedicated service.
Preparer:
Frank H. Edwards. Jr.
Title: 2nd Deputv Fire Chief
Attachments:
. Yes
DNa
# 000009
RECOGNIZING SENIOR CAPTAIN PERRY W. HORNBARGER UPON HIS RETIREMENT
WHEREAS, Senior Captain Perry W. Hornbarger will retire from the
Fire and Emergency. Medical Services Department, Chesterfield County, on
July 1, 2006; and
WHEREAS, Senior Captain Hornbarger graduated from Recruit School #3
and has faithfully served the county for nearly 33 years in various
assignments as a firefighter at the Manchester and Bon Air Fire Stations;
as a sergeant at the Wagstaff Circle Fire Station: as a lieutenant at the
Dale Fire Station; and as a captain and senior captain in the Training and
Safety Division; and
WHEREAS, Senior Captain Hornbarger was selected as the Outstanding
Young Firefighter of the Year in 1979 and Chesterfield County's Employee
of the Year in 1991; and
WHEREAS, Senior Captain Hornbarger has actively participated in
Chesterfield County's TQI Program graduating from TQI University in 2001
and the Supervisory Leadership Institute, and also served on several TQI
commi t tees, including the cri teria selection for Chesterfield County's
Exemplary Employee of the Year; and
WHEREAS, Senior Captain Hornbarger was instrumental in developing
and implementing the Chesterfield Fire/Police SWAT Medic Program and the
Chesterfield Fire and Emergency Medical Service Department's Critical
Incident Peer Debriefing Program; and
WHEREAS, Senior Captain Hornbarger was selected to participate in
the deployment of county public safety responders to Louisiana in the wake
of Hurricane Katrina as a member of the Mobile Command Center Team
supporting the Incident Management Team: and
WHEREAS, Senior Captain Hornbarger continues to serve the fire
service through the virginia Fire Chiefs Association by serving as
President of the Industrial Brigade Section and the Virginia Department of
Fire Programs by serving as a member of the Emergency Vehicle Operators
Committee and as an Adjunct Fire Instructor.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of
Supervisors, this 28th day of June 2006, publicly recognizes the
contributions of Senior Captain Perry W. Hornbarger, expresses the
appreciation of all residents for his service to the county, and extends
appreciation for his dedicated service and congratulations upon his
retirement.
AND, BE IT FURTHER RESOLVED that a copy of this
presented to Senior Captain Hornbarger, and that this
permanently recorded among the papers of this Board of
Chesterfield County, virginia.
resolution
resolution
Supervisors
be
be
of
0000:10
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: June 28, 2006
Subiect:
Item Number:
6.
Work Session to Review 2006 General Assembly Legislation
County Administrator1s Comments:
County Administrator:
~
Board Action Reauested:
The Board of Supervisors is requested to choose which new laws enacted by the
2006 General Assembly should be advertised for public hearings to amend the
County Code.
Summarvof Information:
Each year staff explains new changes in State law which (1) require ordinance
changes or (2) permit ordinance changes or (3) affect the Board but require
no action. The attached IIsurrunary sheetll contains the staff recommendation
on which new items should be scheduled for a public hearing or other action
and which items are recommended for no further action.
Preparer: Steven L. Micas
Title: County Attornev
0425:71908.1 (71897.1, 71909.1)
Attachments:
. Yes
DNa
#
00001.1.
2006 VIRGINIA GENERAL ASSEMBLY
LEGIS LA TION AFFECTING THE COUNTY
June 28, 2006
I. CHANGES REQUIRING BOARD ACTION
1. Requires change to business license tax ordinance to modify the calculation of
gross receipts of gas retailers when gas prices are raised substantially for
temporary periods as the result of disasters such as hunicanes. [SB 597]
Staff Recommendation:
Business license tax is calculated using a business' gross receipts. When
retail gas prices spiked after Hurricane Katrina, the gross receipts of
gasoline retailers also spiked. However, the profits for these retailers
remained virtually unchanged. As a result, the retailers' business license
tax bills increased significantly but their revenue did not. This legislation
requires localities to change their calculation of the taxable receipts to
account for such temporary "price-spike" situations. Staff will prepare an
ordinance amendment for the Board's consideration at a public hearing.
2. Requires amendment to zoning ordinance to allow repairs or rebuilding of
nonconforming structures damaged by an "act of God" to be conducted without
obtaining variances under certain conditions. [HB 78]
Staff Recommendation:
As a result of recent natural disasters the General Assembly is requiring
localities to provide more liberal opportunities, as specified in this
legislation, for non-conforming structures destroyed by "acts of God" to be
rebuilt or restored without obtaining variances. The Board will need to
refer this matter to the Planning Commission to make a recommendation to
the Board.
OPTIONAL CHANGES PERMITTING BOARD ACTION
3. (County Bill) Amend land use tax ordinance to change roll-back tax consequence
for property splits, including "family splits". [SB186]
Staff Recommendation:
This legislation eliminates a confusing provision of the land use taxation
program that caused qualifying property which was divided into multiple
properties to be subject to five years' of roll-back taxes even if the new
parcels continued to qualify for the land use tax. The legislation also
provides criteria allowing certain "family-split" subdivisions to avoid roll-
back taxes. Staff recommends that the Board consider amendments to
the County's land use tax ordinance at a public hearing to implement these
changes.
0425:71909.2
1
00001.2
4. Adopt ordinance that would allow the payment of police and EMS expenses
incurred in responding to any related accident or incident at the time of sentencing
on a Dill conviction. [HBI027]
Staff Recommendation:
The County currently initiates a separate civil action to collect from those
convicted of DUI and certain other traffic offenses with the cost of providing
police and EMS response to accidents or incidents related to the offenses.
This legislation allows the Board to adopt an ordinance requiring payment
of these expenses as restitution at the time of sentencing. This will
provide staff with a different option for the County to recover these
expenses and staff recommends that the Board consider such an
ordinance at a public hearing.
5. Amend zoning and subdivision ordinances to require, under certain circumstances,
property owners to conduct environmental assessment and remediation action as a
condition of subdivision or site plan approval. [HB93]
Staff Recommendation:
This legislation allows the County to require owners of property which the
County believes may have environmental problems to conduct
environmental assessments and, if necessary, take environmental
remediation action before obtaining subdivision or site plan approval.
Staff recommends that the Planning Commission consider possible
amendments to the County's zoning and subdivision ordinance to
implement this authority and make a recommendation to the Board.
6. Amend zoning ordinance to provide for the transfer of development rights between
properties located within the County. [SB 373]
Staff Recommendation:
This legislation allows localities to adopt an ordinance governing the
transfer of development rights on one parcel of property to another parcel.
Staff recommends that the Planning Commission consider an ordinance
which would implement this legislation and make a recommendation to the
Board.
0425:71909.2
2
00001.3
7. Designate housing rehabilitation zones and establish incentives (at local expense)
to rehabilitate housing stock located in the zone. Incentives include reduced fees
and taxes, expedited permitting and "special zoning". [SB46]
Staff Recommendation:
This legislation allows the Board to create housing rehabilitation incentive
zones for the purpose of revitalizing existing housing stock in the County.
The Board is authorized to grant home owners within the zone tax, zoning
and other incentives to encourage them to rehabilitate their homes. These
incentives would be at County expense since the State is not funding this
program. Staff recommends that the Board refer this matter to the County's
Revitalization Coordinator to study and make a recommendation to the
Board whether to establish such zones and to propose which incentives, if
any, would be the most appropriate and effective.
8. Establish a "local tourism zone" which allows tax and regulatory incentives at
County expense. [HB 518]
Staff Recommendation:
The General Assembly has granted localities the authority to create "local
tourism zones" and grant tax, regulatory and other incentives to promote
tourism. These incentives would be at County expense since the State is
not funding this program. Staff recommends that the Board refer this
matter to the Economic Development Department to determine whether it
would be advisable to create tourism zones in the County and to make a
recommendation to the Board.
9. Increase maximum qualifying net worth for tax relief for elderly and handicapped
program. [HB121]
Staff Recommendation:
This legislation increases the maximum qualifying net worth for the tax
relief for the elderly and handicapped program. The Board has already
adopted a three-year program to increase both the net worth and income
maximums for taxpayers that qualify under the County's tax relief program.
Staff recommends that the Board take no further action at this time to
change that program.
00001.4
0425:71909.2
3
10. Create new personal property tax classification for boats weighing over 5 tons.
[HB 327]
11. Create separate personal property tax classification for aircraft weighing over 10
tons. [HB 862]
Staff Recommendation:
The General Assembly has authorized localites to create two new personal
property tax classifications: 1) boats weighing over 5 tons and 2) aircraft
weighing over 1 0 tons. Staff is unaware of any boats in the County
weighing over 5 tons and there is only one plane over 1 0 tons. Staff
recommends that the Board take no action to change the County's
personal property tax program.
12. Select new due date for business license applications (currently March 1) no later
than May 1. [HB 869]
Staff Recommendation:
This legislation allows localities to change the due date for filing business
license applications from the current deadline of March 1 to a date up to
and including May 1. The Commissioner of Revenue sees no need to
change the application date. Staff recommends no further action.
13. Adopt ordinance to regulate noise of mopeds and motorized scooters. [HB 366]
Staff Recommendation:
This legislation allows the Board to regulate the noise of mopeds and
motorized scooters. The Police Department indicates that there is no
significant problem in the County with the noise of these vehicles and staff
recommends that the Board take no action at this time.
0425:71909.2
4
00001.5
2006 Virginia General Assembly
Legislation Affecting the County
June 28, 2006
Staff Recommendations Summary Sheet
I. CHANGES REQUIRING BOARD ACTION
Item
No.
0425:71897.2
Bill Descriotion
Staff Recommendation
Bill
No.
1
SB597 Requires change to business license
tax ordinance to modify the
calculation of gross receipts of gas
retailers when gas prices are raised
substantially for temporary periods as
the result of disasters such as Staff to prepare
hum can e s. ...................................................................................~~~~~.~~.~~..~~.~~.~~~~.~...................... 1.
2
HB78 Requires amendment to zoning
ordinance to allow repairs or
rebuilding of nonconforming
structures damaged by an "act of
God" to be conducted without
obtaining variances under certain Refer to Planning
c on di ti on s. .......................... .............................................................~~.~~.~.~.~~............... ............................ 2.
,/
Aeree
,/
Disaeree
~
~
000016
II. OPTIONAL CHANGES PERMITTING BOARD ACTION
Item
No.
Bill
No.
Staff Recommendation
Bill Descriution
3 SB186 (County Bill) Amend land use tax
ordinance to change roll-back tax
consequence for property splits, Staff to prep~e.
in c 1 u ding "f ami 1 y s P 1 its". .......................................... ...?~~~~~~~:..~:~.~.~.~.?~~.......... .............. 3 ·
4 HBI027 Adopt ordinance to require, at the
time of sentencing on a Dill
conviction, the payment of police and
EMS expenses incurred in responding Staff to prep~e.
. .. ordinance revIsion
to any related accI dent or Inc 1 dent. ........................................................ .......................................... 4.
5 HB93 Amend zoning and subdivision
ordinances to require, under certain
circumstances, property owners to
conduct environmental assessment
and remediation action as a condition Refer to Planning
f bd... · I I Commission 5
o SUI VI S Ion or sIte p an appro va............................... ................................................................. ·
6 SB373 Amend zoning ordinance to provide
for the transfer of development rights .
between properties located within the Refer t~ ~lannIng
COmmtSSIon
Co un ty. .......................................................... ........... ........... ................................................................................................
6 ·
7 SB46 Designate housing rehabilitation
zones and establish incentives (at
local expense) to rehabilitate housing
stock located in the zone. Incentives
include reduced fees and taxes, Refer to Revitalization
expedited permitting and "special Coordinator f~r
zo nin g". ...... ........................................................................................~:.~~.~~~.~.~.~~~.~.............................. 7.
8 HB518 Establish a "local tourism zone"
which allows localities to provide tax Refer to Economic
and regulatory incentives at County Development .for
recommendatIon
ex pens e. .. .................................................. .................................................................................... .............................. ........
8 ·
0425:71897.2
.I
Aeree
00001.7
.I
Disaeree
II. OPTIONAL CHANGES PERMITTING BOARD ACTION (Cont.)
Item
No.
Bill
No.
Bill Description
Staff Recommendation
9 HB121 Increase maximum qualifying net worth
for tax relief for elderly and
h an di capped program,..........................................................NQ..!!~!!Q.Q................. ........ ............................ 9 ·
10 HB327 Create new personal property tax
classification for boats weighing over 5 .
ton s . .................................. ........................................................................~.~..~~!~.2~.................. .................................. 1
O.
11 HB862 Create separate personal property tax
classification for aircraft weighing over .
1 0 tons. .................................................................................................~2..~~.!!~~.................................................. 11.
12 HB869 Select new due date for business license
applications (currently March 1) no .
later than May 1..........................................................................~~..~~!~~.~....................................................12 ·
13 HB366 Adopt ordinance to regulate noise of
mopeds and roo tori zed scooters ....................... ........N.QJ!~!~.QD................................................... 13.
0425:71897.2
.t
Ae:ree
000018
.t
Dis8e:ree
III. CHANGES WHICH AFFECT THE BOARD BUT DO NOT REQUIRE ACTION
Item
No.
0425:71897.2
Bill
No.
Bill Descriution
Staff Recommendation
14
lIB 1073 Allows the Board, after the public
hearing on a zoning case has begun,
to accept proffers that "do not
materially affect the overall zoning
case." Zoning applicant will have to
certify to the Board that the proffer
does not aff ec t the 0 ve raIl case .......................................................................................................... 14.
15
lIB 1171 Allows Board to remove any member
of the Economic Development
Authority or the Planning
Commission who misses three
meetings in a row or four meetings in
a 12- mon th period .............................................................................................................................................. 15.
16
lIB 132 Changes decision-maker in
condemnation cases from appointed
co mmi s s i on ers to a tradi ti onal j ury ............................................................................................... 16.
17
Various Transportation/land use bills
descri 'bed in A ttac hmen t A. .................................... .... ........................................... .................................. 1 7 ·
.I
Ae:ree
.I
Disae:ree
No action
No action
No action
No action
00001.9
ATTACHMENT A
Transportation/land use legislation from the 2006 General Assembly
requiring no action by the Board at this time:
1. HB 1506, among other things, allows the local match for transportation revenue
sharing projects to come from cash proffers and clarifies that cash proffers can be
used for transportation improvements other than roads such as parking facilities,
mass transit systems, bridges and tunnels.
2. HB 1513/ S. B. 699 has the goal of improving coordination between VDOT and
local governments on land use and transportation. These bills (which are identical)
will require major comprehensive plan amendments, re-zonings and subdivision
plats to be reviewed by VDOT. The legislation as originally introduced was much
broader-reaching in terms of state oversight of local land use decisions, but VML,
V ACO and local governments were able to negotiate language that addresses many
of the concerns relating to local government authority. In addition, there is a
delayed effective date of July 1, 2007 to allow VDOT and local governments to
develop regulations to specify in what situations the VDOT review will be required,
when traffic analyzes will be submitted, what fees VDOT will charge developers
and to resolve other issues. The delayed effective date also allows for further
legislation in the 2007 General Assembly if needed.
3. HB 1521/1528 require the comprehensive plan to include a map showing all
road and transportation improvements, including cost estimates for such
improvements, to the extent that information is available from the VDOT. The
County's comprehensive plan conforms with this requirement. The cost estimates
for transportation improvements will be calculated annually as the County's elP is
developed.
4. SB 374 requires clustering proVISIOns to be included in any local zoning
ordinance if the locality has a growth rate of 10 percent between two censuses and
has fewer than 2,000 people per square miles. The ordinance must apply to at
least 40 percent of the unimproved land in residential and agricultural zones. The
County is "grandfathered" under our existing clustering provisions because our
ordinance provided for by-right clustering in at least one residential zoning
classification before January 1, 2004.
5. Private developers are generally required to construct public road
improvements to serve their developments. SB 681/HB 1192 allow localities to
award road improvement contracts, without complying with the Virginia Public
Procurement Act, in order to expand the scope of a developer's existing road
improvement contract, upon written determination by the governing body that the
basis for the award is the appropriate expansion of public road improvements.
These roads must comply with VDOT standards if they are part of the state
primary or secondary road system.
~
-
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 2
Meeting Date: June 28, 2006
Item Number: 8.A.
Subiect: Streetlight Installation Cost Approvals
County Administrator1s Comments:
County Administrator:
M
Board Action Reauested:
This item requests Board approval of new streetlight installations in the
Bermuda District.
Summary of Information:
Streetlight requests from individual citizens or civic groups are received in
the Department of Environmental Engineering. Staff requests cost quotations
from Dominion Virginia Power for each request received. When the quotations
are received, staff re-examines each request and presents them at the next
available regular meeting of the Board of Supervisors for consideration.
Staff provides the Board with an evaluation of each request based on the
following criteria:
1. Streetlights should be located at intersections;
2. There should be a minimum average of 600 vehicles per day (VPD)
passing the requested location if it is an intersection, or 400 VPD
if the requested location is not an intersection;
CONTINUED NEXT PAGE
Preparer: Richard M. McElfish
Title: Director. Environmental Enaineerina
Attachments:
II Yes
DNO
# 000020
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 2 of 2
Summarvof Information: (Continued}
3. Petitions are required and should include 75% of residents within
200 feet of the requested location and if at an intersection, a
majority of those residents irrunediately adjacent to the
intersection.
Cost quotations from Dominion Virginia Power are valid for a period of 60
days. The Board, upon presentation of the cost quotation may approve, defer,
or deny the expenditure of funds from available District Improvement Funds
for the streetlight installation. If the expenditure is approved, staff
authorizes Dominion Virginia Power to install the streetlight. A denial of a
project will result in its cancellation and the District Improvement Fund
will be charged the design cost shown; staff will notify the requestor of the
denial. Projects cannot be deferred for more than 30 days due to quotation
expiration. Quotation expiration has the same effect as a denial.
BERMUDA DISTRICT:
. In the Wellington Farms subdivision, at the intersection of
Wellington Farms Drive and Burkwood Court
Cost to install streetlight: $9,233.96
(Design Cost: $221.84)
Does not meet minimum criterion for vehicles per day
. In the Thornhill subdivision, in the vicinity of 13804 Farmstead
Place
Cost to install streetlight: $1,212.14
(Design Cost: $221.84)
Does not meet minimum criteria for intersection or vehicles per day
. Walthall Center Drive, vicinity of 2146
Cost to install streetlight: $1,732.08
(Design Cost: $221.84)
Does not meet minimum criteria for intersection or vehicles per day
. In the Cobbs Point subdivision, on Cobbs Point Drive in the vicinity
of 14818
Cost to install streetlight: $2,210.71
(Design Cost: $221.84)
Does not meet minimum criteria for intersection, vehicles per day,
or petition
For information regarding available balances in the District Improvement Fund
accounts, please reference the District Improvement Fund Report.
000021.
STREETLIGHT REQUEST
Bermuda District
Request Received: February 11 , 2004
Estimate Requested: February 11 , 2004
Estimate Received: March 22, 2006
Days Estimate Outstanding: 770
NAME OF REQUESTOR: Wellington Farms Homeowners Association
ADDRESS: POBox 3974
Chester, VA 23831
REQUESTED LOCATION:
Intersection of Wellington Farms Drive and Burkwood Court
Cost to install streetlight: $9,233.96
POLICY CRITERIA:
Intersection: Qualified
Vehicles Per Day: Not Qualified, less than 600 vehicles per day
Petition: Qualified
Requestor Comments: "Light is requested to: 1) Assist emergency vehicles to locate homes.
2) Provide safe school bus stop for children. 3) Provide safety for pedestrians. 4) Deter crime."
000022
Street Light Request Map
June 28, 2006
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This map shows citizen requested
stre etlight installatio ns in relatio n
to existing streetlights.
Existing streetlight information was
obtained from the Chesterfield County
Environ menta I En gin eering 0 ep artme nt.
425 Feet
000023
STREETLIGHT REQUEST
Bermuda District
Request Received: November 12, 2003
Estimate Requested: November 12, 2003
Estimate Received: May 30,2005
Days Estimate Outstanding: 930
NAME OF REQUESTOR: Dr. Elsie S. Weatherington
ADDRESS: 102 Thornhill Drive
Chester, VA 23836
REQUESTED LOCATION:
Farmstead Place, in the vicinity of 13804
Cost to install streetlight: $1,212.14
POLICY CRITERIA:
Intersection: Not Qualified, location is not an intersection
Vehicles Per Day: Not Qualified, less than 400 vehicles per day
Petition: Qualified
Requestor Comments: "There have been break-ins to cars parked in driveways at this
location. "
000024
Street Light Request Map
June 28, 2006
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stre etlight installatio ns in relatio n
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+ existing light
e requested light
Existin g streetlig ht info rmation was
obtained from the Chesterfield County
Environ menta I En gin eering D ep artme nt.
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000025'
STREETLIGHT REQUEST
Bermuda District
Request Received: November 23, 2005
Estimate Requested: November 24, 2005
Estimate Received: May 30, 2006
Days Estimate Outstanding: 188
NAME OF REQUESTOR: Ms. Joan Gobel
ADDRESS: for Colonial Honda
2100 Walthall Center Drive
Colonial Heights, 23834
REQUESTED LOCATION:
Walthall Center Drive, vicinity of 2146
Cost to install streetlight: $1,732.08
POLICY CRITERIA:
Intersection: Not Qualified, location is not an intersection
Vehicles Per Day: Not Qualified, less than 600 vehicles per day
Petition: Not Required, there are no residents within 200 feet.
Requestor Comments: "This is where the old Ruffin Mill Road was cut off for the construction of
the new interchange with Interstate 95. Customers turning off the re-Iocated Ruffin Mill Road on
to this road and trying to find the businesses on Walthall Center Drive have a difficult time
location the hard left turn onto the Drive. A light at this location would ease a dangerous traffic
situation. There are two major new car dealerships served by this access."
Staff notes that although this location is not by definition an intersection, it is where Walthall
Center Drive turns sharply from east-west to north-south. This direction change occurs where
what was the old Ruffin Mill Road ends and the private Walthall Center Drive begins. This turn
to the south serves as the entrance to the business located along Walthall Center Drive. Staff
also notes that the requestor, Colonial Honda, has already had installed at their expense
additional road lighting between this requested location and the dealership itself. This area is in
the Enterprise Zone.
000026
Street Light Request Map
June 28,2006
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th e Ch esterfie Id Co unty GI S Office.
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This map shows citize n re qu ested
stre etlight installatio ns in relatio n
to existing streetlights.
Existin 9 streetlig ht info rmation was
obtained from the Chesterfield County
Environmental Engineering Department.
550 Feet
000027
STREETLIGHT REQUEST
Bermuda District
Request Received: November 18, 2005
Estimate Requested: November 18, 2005
Estimate Received: May 30,2006
Days Estimate Outstanding: 193
NAME OF REQUESTOR: Mr. Robert Tucker
ADDRESS: 14700 Cobbs Point Drive
Chester, VA 23836
REQUESTED LOCATION:
Cobbs Point Drive, vicinity of 14818
Cost to install streetlight: $2,21 0.71
POLICY CRITERIA:
Intersection: Not Qualified, location is not an intersection
Vehicles Per Day: Not Qualified, less than 400 vehicles per day
Petition: Not Qualified, no residents within 200 feet signed petition
Requestor Comments: None
000028
Street Light Request Map
June 28, 2006
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e requested light
This map shows citizen requested
stre etlight installatio ns in relatio n
to existing streetlights.
Existing streetlight information was
obtained from the Chesterfield County
Environmenta I Engineering Department.
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000029
6}
~~iJ
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: June 28,2006
Item Number: 8.B.1.
Subiect:
Nominations for Reappointment to the Board of Building Code Appeals
County Administrator1s Comments:
County Administrator:
~
Board Action Reauested:
Reappointment of two members to the Board of Building Code Appeals.
Summary of Information:
The purpose of the Board is to review and decide the outcome of disagreements
between citizens and the Building Inspector of the County in regard to the
Uniform Statewide Building Code in question. The County Board has authority
over disputes, but should either party contest the Board's findings, they can
appeal the result to the State Board of Appeals, which is the last step in
the appeal process.
The terms of two members of the Board of Building Code Appeals will expire on
June 30, 2006. These members are E. Frank Dunton and Jack R. Wilson, III.
Both of which have expressed a willingness to be reappointed. The
reappointment of each of these members has been discussed wi th their
respective County Board members who have indicated support for their
reappointment. Their reappointment would maintain the composi tion of
membership previously established by the Board of Supervisors for this Board.
Under existing Rules of Procedure, appointments to board and committees are
nominated at one meeting and appoint at the subsequent meeting unless the
rules of procedure are suspended by unanimous vote of Board members present.
Nominees are voted on in the order in which they are nominated.
Attachments:
William D. Dupler
. Yes
Title:
Buildina Official
Pre parer:
DNa
I # 000030
MEMBERS OF BOARD OF BUILDING CODE APPEALS
Term Expiration Date
Robert W. Andrus (Midlothian District)
12902 Watch Point East
Midlothian, VA 23113
Work: 804-349-7792; Fax: -
Home: 794-9251
6/30/07
mech. engineer
Steven M. Applegate, P.E. (Midlothian District)
11821 Ambergate Drive
Midlothian, VA 23113
Work: 897-5250; Fax: -
Home: 794-8631
7/31/07
structural engineer
Stephen H. Conner (Dale District)
8005 Gates Bluff Place
Chesterlield, VA 23832
Work: 755-9875 (Pager); Fax:
Mobile: 387-8049
Home: 748-9875
6/30/08
master electrician
Ronald L. Daughtery (Matoaca District)
12400 Natural Bark Drive
Chestetfield, VA 23832-3784
(Work) 743-4614 (Heritage Elec. Corp.)
(Home) 790-1089
10/30/08
master electrician
E. Frank Dunton (Midlothian District)
818 Hollypark Drive
Midlothian, VA 23113
Work: 290-1464
Home: 379-2124
6/30/06
investigates fire,
structural problems
W. G. (Bill) Fields (Dale District)
9005 Canvasback Circle
Chesterlield, VA 23832
Work: 271-4444; FAX: 271-4649
Home: 748-9190
6/30/07
Fire prot. contr.
Robert Foster (Bobby) (Matoaca District)
9940 Taylor Road
Chesterfield, VA 23832
Work: 794-0912; FAX: 794-3506
Home: 639- 7171
7/31/07
master plumber
Page 1 of2
C:\Documents and Settings\elko1\Local Settings\ Temporary Internet Files\O LK7\ABMember AdressPhoneList 1205 . doc
6/1212006
000031.
MEMBERS OF BOARD OF BUILDING CODE APPEALS
Term Expiration Date
Timothy D. Grider (Midlothian District)
2700 Walnut Creek Court
Midlothian, VA 23112
Home: 744-7276; FAX: 358-9982
6/30/07
resident cont. expert
James G. Kester (Bermuda District)
3720 Laura Road
Colonial Heights, VA 23834
Work: 526-8415 Fax: -
Home/Cell: 640-2169
6/30/08
master plumber
Lonnie Miller (Midlothian District)
13002 Watch Point West
Midlothian, VA 23113
Work: 560-0756; FAX: -
Home: 794-2048
6/30/07
fire prev./suppres.
C. Brown Pearson, ill (Cloverhill District)
2847 Rams Crossing
Richmond, VA 23236
(Work) 794-2850
(Home) 276-6500
10/12/08
real estate property mgr.
James D. Snowa (Midlothian District)
3700 Old Gun Road East
Midlothian, VA 23113
Work: 643-6196; FAX: 643-6190
Home: 323-1510
6/30/07
architect
Jack R. Wilson, ill (Bermuda District)
6001 Arbor View Terrace
Chester, VA 23831
Work: 788-7342; FAX: 788-8218 (or 788-8219)
Home: 796-6813
6/30/06
attorney
Page 20f2
C:\Documents and Settings\elkol\Local Settings\ Temporary Internet Files\O LK7\ABMember AdressPhoneList 1205 .doc
6/1212006
000032
.
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 1 of 1
AGENDA
Meeting Date:
June 28, 2006 Item Number: 8.B.2.
Subiect:
Nomination and Reappointment of a Member of the Economic Development
Authority for the County of Chesterfield
County Administrator's Comments:
County Administrator:
r/(jI(
Board Action Reauested:
Request that the board suspend the rules and simultaneously nominate and
reappoint Mr. John Ruckart, representing the Dale district to the Industrial
Development Authority for the County of Chesterfield. The reappointment will
become effective July 1, 2006. The four-year term will expire on June 30,
2010.
Summarvof Information:
Mr. John Ruckart serves as a member of the Industrial Development Authority
from the Dale District with his term expiring June 30, 2006. Mr. Ruckart has
indicated that he would like to continue to serve. Mr. Kelly Miller concurs
with the reappointment of Mr. Ruckart.
Under the existing rules of procedure, appointments to boards and committees
are nominated at one meeting and appointed at the subsequent meeting unless
the rules of procedure are suspended by a unanimous vote of the Board members
present. Nominees are voted on in the order in which they are nominated.
Preparer:
E. Will Davis. Jr.
Title: Director. Economic Development
Attachments:
DYes
.Na
#
000033
~
-
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: June 28, 2006
Item Number: 8.8.3.
Subiect: Nomination/Appointment to the Board of the Richmond Metropolitan
Authority
County Administratorls Comments:
County Administrator:
r/IJI(
Board Action Reouested: Nominate/Appoint a member to serve on the Board of
the Richmond Metropolitan Authority (RMA).
Summarvof Information: In 1966 a Board of Directors was formed to govern
the RMA. The Chesterfield Board of Supervisors appoints two members for a
term of four years. The term of Richard White expires June 30, 2006. The
Board concurs with the re-appointment of Mr. White to serve from July 1,
2006, to June 30, 2010.
Under the existing Rules of Procedure, appointments to boards and committees
are nominated at one meeting and appointed at the subsequent meeting unless
the Rules of Procedure are suspended by a unanimous vote of the Board members
present. Nominees are voted on in the order in which they are nominated.
District: At-large
Preparer:
R.J. McCracken
Agen627
Title: Director of Transportation
Attachments:
DYes
.NO
#
000034
..
.~
~
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: June 28, 2006
Item Number: 8.8.4.
Subiect:
Nominations/Appointments to the Citizens Transportation Advisory Committee
County Administratorls Comments:
County Administrator:
I~
Board Action Reauested: Nominate/Appoint members to serve on the Citizens
Transportation Advisory Committee (CTAC).
Summarvof Information: The purpose of the CTAC is to provide citizen
participation on the MPO. According to the by-laws, two members are appointed
to the CTAC Committee by the County of Chesterfield. In addition, to the two
regular members, Chesterfield is permitted to appoint an alternate. Each
citizen appointed shall serve a two-year term and may be reappointed for
successive terms.
Mr. Herbert Richwine and Ms Alison Bartel were appointed by the Board for the
current term on CTAC that expires June 30, 2006. They have recommended Mr.
John Jacobs serve as the alternate (resume attached). The candidates meet all
eligibility requirements and have indicated his/her willingness to serve on
the committee. The Board is being asked to reappoint Mr. Richwine and Ms.
Bartel as members and appoint Mr. Jacobs as the alternate to the CTAC.
Under the existing Rules of Procedure, appointments to boards and committees
are nominated at one meeting and appointed at the subsequent meeting unless
the Rules of Procedures are suspended by a unanimous vote of the Board
members present. Nominees are voted on in the order in which they are
nominated.
Preparer:
R.J. McCracken
Agen629
Title:
Director of Transportation
Attachments:
. Yes
DNa
#
000035
2546 Penrose Drive
Richmond, Virginia 23235
Phone 804-272-3478
E-mailllacobs@richmond.edu
John K Jacobs
Professional
experience
September 1993 - Present University of Richmond Police Department
August 2004 - Present
Ueutenant
· Technical Support Coordinator
· Accreditation Manager
· Property and Evidence Custodian
· Uniforms and Equipment Custodian
· Special Events Coordinator
· Media Spokes Person
· Crime Analysis
· Grants
May 2003 - August 2004
Sergeant
· Technical Support Coordinator
· Accreditation Manager
· Property and Evidence Custodian
· Uniforms and Equipment Custodian
· Special Events Coordinator
· Media Spokes Person
· Crime Analysis
· Grants
July 2001 - May 2003
Sergeant
· Investigative Supervisor
· Hiring Process
· Crime Prevention
· Victim Witness
October 1995 - July 2001
Sergeant
· Patrol Supervisor
September 1993 - October 1995
Patrol Officer
000036
John K. Jacobs Resume
Page 2
January 1989 - September 1993 City of Richmond Bureau of Police
Patrol Officer
· Beat Officer - Third Precinct
July 1988 - January 1989 City of Richmond Bureau of Police
Recruit
· Police Academy
Training
CALEA Assessor, Accreditation Manager, Crime Prevention Specialist,
General Instructor, Field Training Officer, Breath Operator, Emergency
Medical Technician, American Red Cross (Emergency Response, CPR,
AED, First Aid) Instructor, American Heart Association (CPR, AED, First
Aid) Instructor, Radar Operator, Basic Investigators School, Advanced
Investigators School, Reid School on Interview and Interrogation,
Surveillance Techniques
Education
September 2005 - Present
Criminal "ustice Administration
· Currently in final semester
Bluefield College
September 1981 - January 1988 Buffalo State College
Technology Education
· 132 college credits obtained towards degree
000037
.
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: June 28, 2006
Subiect:
Item Number: 8.B.5.
Reappointments to the Board of Riverside Regional Jail Authority
County Administrator1s Comments:
County Administrator:
~
Board Action Reauested:
The Board of Supervisors is requested to reappoint James J. L. Stegmaier to
serve as the County I s representative to the Board of Directors of the
Riverside Regional Jail Authority and to reappoint Mary Ann Curtin to serve
as the County's alternate member.
Summarvof Information:
The Riverside Regional Jail Authority (IIRRJAII) operates the Riverside
Regional Jail in Prince George County. The Authority consists of fourteen
members, one member appointed by the governing body of each participating
locality, and the Sheriff of each participating locality. Alternate members
may also be appointed in the event the appointed member is unable to attend.
Currently James J. L. Stegmaier represents Chesterfield on the RRJA Board and
Mary Ann Curtin serves as an alternate member. Sheriff Williams is also a
member of the Board by virtue of his office.
Staff is requesting that the Board reappoint James J. L. Stegmaier to serve
as the County1s representative on the RRJA Board. Staff also requests that
Ms. Curtin be reappointed as an alternate for Mr. Stegmaier. Sheriff
Williams will also remain a member of the Board and will so serve for the
duration of his term of office.
In order for the Board to reappoint Mr. Stegmaier and Ms. Curtin at this
meeting, it will be necessary for the Board to suspend its rules.
Preparer:
Lane B. Ramsev
Title: County Administrator
0800:72293.1
Attachments:
DYes
.NO
#
000038
~~
.~
~.
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: June 28, 2006
Item Number: a.B.6.
Subiect:
Nomination and Appointment to the Social Services Board
County Administrator1s Comments:
County Administrator:
cR!(
Board Action Reauested:
Appoint Mrs. Susie Brown and Mr. Dean Lynch to the Chesterfield-Colonial
Heights Social Services Board.
Summary of Information:
The purpose of the Social Services Board is to administer and provide
oversight for the services rendered by the department. The mission of the
department, in collaboration with individuals, families and the community, is
to provide advocacy and excellent services that encourage self-sufficiency,
preserve and restore families; and protect the well-being of children, senior
citizens and people with disabilities.
Request the appointment of Mrs. Susie Brown and Mr. Dean Lynch to the Social
Services Board for a four-year term effective July 1, 2006, through June 30,
2010.
Under the existing Rules of Procedure, appointments to boards and committees
are nominated at one meeting and appointed at the subsequent meeting unless
the Rules of Procedure are suspended by a unanimous vote of the Board members
present.
Pre parer:
Sarah C. Snead
Title: Director of Social Services
Attachments:
DYes
. No I #000039
.
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 2
Meeting Date: June 28,2006
Item Number: 8.8.7.
Subiect:
Nomination/ Appointment to the Community Criminal Justice Board
County Administrator1s Comments:
County Administrator:
#
Board Action Reauested:
It is requested that the Chesterfield County Board of Supervisors approve the
nominees for appointment to the Community Criminal Justice Board (CCJB) for
two-year terms according to the adopted by-laws of the Community Criminal
Justice Board. Appointments correspond to prescribed positions in the Code of
Virginia.
Summarvof Information:
The Community Criminal Justice Board (CCJB) serves the 12th Judicial Circuit
Court consisting of Chesterfield County and the City of Colonial Heights. The
purpose is to provide for the development, evaluation and planning of
community programs and services for the court in diverting offenders from
local correctional facilities.
At the June 14, 1995 Meeting, the Board adopted a Resolution entitled Joint
Resolution Providing for the Implementation of the Comprehensive Community
Corrections Act (CCCA) and the Pretrial Services Act (PSA); Establishment of
the Chesterfield County and Ci ty of Colonial Heights Communi ty Crinlinal
Justice Board; and provisions for Joint Exercise of Powers.
The resolution designated the Membership by position, according to the Code
of Virginia. The Community Criminal Justice Board members serve for two-year
staggered terms; thus ten members are appointed each year.
Preparer: Rebecca T. Dickson
Title: Deputv County Administrator
Attachments:
. Yes
DNO
#
0000.<<10
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 2 of 2
It is requested the following individuals be appointed to the Community
Criminal Justice Board for a two-year term to commence July 1, 2006 and
ending June 30, 2008.
The Honorable Frederick G. Rockwell, III
The Honorable Thomas L. Murphey
The Honorable William W. Davenport
Brad Peebles
Lee Coble
Colonel Carl Baker
Eileen Brown
Todd Wilson
Laura Kuchinsky
(Circuit Court)
(General District Court)
(Commonwealth's Attorney)
(Education Representative)
(Chesterfield Citizen)
(Chesterfield Citizen)
(City Representative)
(Colonial Heights Sheriff)
(Colonial Heights eSB)
One position for the Colonial Heights Police Chief remains vacant pending
City Council selection of a new police chief.
Under the existing Rules of Procedure, appointments to Boards and Committees
are nominated at one meeting and appointed at the subsequent meeting unless
the Rules of Procedure are suspended by a unanimous vote of the Board members
present. Nominees are voted on in the order in which they are nominated.
000041.
TO: Honorable Members, Board of Supervisors
Lane B. Ramsey, County Administrator
FROM: Rebecca T. Dickson, Deputy County Administrator for Human Services
DATE: June 20,2006
SUBJECT: Appointments - Community Criminal Justice Board
The Community Criminal Justice Board (CCJB) serves the 12th Judicial Circuit consisting of
Chesterlield County and the City of Colonial Heights. The purpose is to provide for the
development, evaluation and planning of community programs and services for the court in
diverting offenders from local correctional facilities.
In September 1994, the General Assembly adopted legislation that created the Comprehensive
Community Corrections Act and the Pretrial Services Act. These Acts required the creation of a
Community Criminal Justice Board (CCJB). At the June 14, 1995 meeting, the Board of
Supervisors adopted a Joint Resolution with the City of Colonial Heights creating the
Community Criminal Justice Board. On June 13, 1995 the City of Colonial Heights adopted a
similar resolution. Sixteen (16) of the twenty (20) Board appointments are in categories
prescribed in the Code of Virginia. Four (4) appointments are discretionary with two (2) coming
from Colonial Heights and two (2) coming from Chesterlield County. The two (2) discretionary
appointments available at this time are from the City of Colonial Heights.
To improve continuity, terms were staggered with one half of the members appointed in one year
and one half of the members appointed in the following year.
The attached lists will show the proposed nominees in bold with addresses and phone numbers.
On June 13, 2006 the City of Colonial Heights reviewed a similar list of nominees. All
nominees are currently serving on the Community Criminal Justice Board. The Executive
Committee of the CCJB has recommended all nominees for reappointment. All have agreed to
serve if reappointed. Both Chesterfield and the City of Colonial Heights must confirm all
nomInees.
O ,,-. 0 (\. .. era
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The position of Police Chief for the City of Colonial Heights is not recommended to be filled due
to a vacancy in that position at this time. When the City makes a selection that nominee will be
presented to the Board.
We respectfully request the Board to consider appointing these nominees for two-year terms as
outlined in the attachment.
grp
Attachments
000043
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: June 28, 2006
Item Number: 8.B.8.
Subiect: Nominations/Appointments to the South Central Wastewater Authority
Board
County Administrator:
R~~~
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County Administrator1s Comments:
Board Action Reauested:
Nominate and appoint Roy E. Covington, Director of Utilities, to serve on the
South Central Wastewater Authority Board.
Summary of Information:
The purpose of the South Central Wastewater Authority Board is to provide
wastewater treatment services to member jurisdictions including the Counties
of Chesterfield, Dinwiddie and Prince George and the Ci ties of Colonial
Heights and Petersburg. The Board is requested to appoint Mr. Roy Covington
due to the retirement of the former Utilities director. The new term will be
effective inunediately and the nominee will serve at the pleasure of the
Board.
Under the existing Rules of Procedure, appointments to boards and conunittees
are nominated at one meeting and appointed at the subsequent meeting unless
rules are suspended by a unanimous vote of the Board.
Pre parer:
Lisa H. Elko
Title: Clerk to the Board
Attachments:
DYes
.NO
#
000045
.
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 013
Meeting Date: June 28, 2006
Item Number: s.c.
Subiect:
Adoption of a Resolution Establishing a Regional Tourism Corporation,
Appointment of Two Members to the Board of Directors and Appropriation of
Funds
County Administratorls Comments:
R~ A~~
r/&If
County Administrator:
Board Action Reauested:
Adopt the attached resolution establishing a regional tourism corporation for
the purpose of developing and implementing a regional tourism and marketing
initiative, appoint Mr. Art Warren, Clover Hill District Supervisor and Mr.
Art Heinz to the Board of Directors of the corporation and appropriate
$100,000 from one-time funds received from the Convention Center project.
Summarvof Information:
In June 2005, the Crater Planning District Commission undertook a
comprehensive travel and tourism research study to determine how best to
promote tourism in the tri-ci ties area. Randall Travel Marketing was
retained to conduct the study. One of the primary purposes of the study was
to examine which jurisdictions would make the most appropriate marketing
partners to create a successful tourism partnership that would result in
increased tourism visitation and spending in the southern region.
The cities of Colonial Heights, Hopewell and Petersburg and the counties of
Chesterfield, Dinwiddie and Prince George were recommended as partners for a
regional tourism marketing initiative. Close proximity, complimentary
attractions and amenities, similar histories including the Civil War and
transportation linkages were the primary reasons these jurisdictions were
considered to be good partners for this initiative.
Preparer: Rebecca T. Dickson Title:
Attachments: . Yes D No
Deputv County Administrator
#
000046
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 2 of :3
While Chesterfield has successfully partnered with the Richmond Metropolitan
Convention and Visitors Bureau for tourism development and promotion, the
county would also greatly benefit from an association or affiliation with
localities to the south for the same purpose. These two affiliations will
strongly position Chesterfield to develop a unique sense of place and draw on
tourists both north and south. According to the Randall Marketing Consultant,
once marketing efforts have matured, for every dollar spent on tourism
marketing, $4.00 to $5.00 is returned in tax revenue.
Crater Planning District Commission has requested that the boards and
councils of the six identified localities adopt resolutions establishing a
regional tourism corporation (attachment A) and appropriate funds in support
of this effort. All of the other locali ties have already adopted the
attached resolution and committed funds in their FY07 budgets (attachment B) ·
Additional annual appropriations will be requested by Crater and will be
brought to the Board as part of the annual budget process.
Staff is recommending $100,000 be appropriated for this effort from one-time
funds returned from the Convention Center project. These returned funds are
part of the financing agreement among the localities participating in the
Convention Center and are to be used for promoting tourism.
In addition, the Board is requested to appoint two persons to the Board of
Directors of this corporation, one member from the Board of Supervisors and
one business representative actively affiliated with a business in the
county. Art Warren from the Board of Supervisors and Mr. Art Heinz from the
Chesterfield's Chamber of Commerce have agreed to serve.
The Crater tourism group has agreed to explore coordinating future efforts
with RMCVB since RMCVB is well established with an existing structure in
place. A coordinated effort would benefit from economies of scale and provide
strong support for this newly formed corporation.
000047
&
~
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 3 of 3
Meeting Date: June 28, 2006
Budaet and Manaaement Comments:
This item requests that the Board adopt a resolution establishing a
Regional Tourism Corporation, appoint two members to the corporation's
Board of Directors, and appropriate $100,000 to cover the costs associated
with promoting tourism. (A total of $100,000 has been received as a refund
from the Greater Richmond Convention Center Authority and is available for
appropriation) .
Preparer:
Allan M. Carmodv
Title: Director. Budaet and Manaaement
000048
Crater Regional Tourism - Attachment A
Establishing a 501(c) (3) regional tourism corporation which will
develop and implement a regional tourism marketing
initiative aimed at enhancing tourism visitation and spending
WHEREAS, the member localities of the Crater Planning District Commission
supported the undertaking of a comprehensive travel and tourism research and strategic
planning study to develop recommendations for regional tourism marketing; and
WHEREAS, Randall Travel Marketing, Inc. was hired by the Crater Commission
to conduct the study from January through June, 2005; and
WHEREAS, the study recommended as partners for a regional tourism marketing
initiative the cities of Colonial Heights, Hopewell and Petersburg and the counties of
Chesterfield, Dinwiddie and Prince George; and
WHEREAS, the primary reasons these SIX jurisdictions are a match for a
marketing partnership include:
. Relatively close proximity to each other resulting in good "touring scale"
that is manageable by the visitor. The region is logical geographically.
. Complimentary attractions and amenities. Some jurisdictions within this
group have more attractions, while others have more amenities, but
together they achieve a good balance and create a total destination.
. Similar and complementing histories and "sense of place".
. Multiple matching historic patterns, particularly with the Civil War.
Working together these jurisdictions can tell an awesome story of the
development of the United States from the pre-Colonial period to present
day.
. Transportation linkages: rivers, railroads, highways, etc. since Colonial
times have established this region as one of the original inter-modal
transportation hubs in the United States.
Thus, marketing these localities together makes sense geographically, they
achieve a good balance of tourism products, and their natural historic partnership
and transportation linkages make these jurisdictions a natural marketing group;
however, the "dots need to be connected" in order to tell the overall story. This
regional tourism initiative can turn the entire region into one well-interpreted
story and destination; and
000049
WHEREAS, under the leadership of the Crater Commission, working in concert
with the city managers and county administrators, a work program and draft By-Laws
have been developed to formulate a 17 -seat Board of Directors that would constitute a
501(c) (3) regional tourism corporation; and
WHEREAS, the primary purpose of the regional tourism corporation will be to
develop and implement a regional tourism marketing initiative that will result in
increased tourism visitation and spending. In addition, the regional tourism corporation
will assist member localities in strategic product development planning;
NOW, THEREFORE, BE IT RESOL YED, that the County of Chesterlield hereby
expresses its support for the establishment of a regional tourism corporation in
conjunction with the other participating member local jurisdictions; and
1. The County of Chesterfield further agrees to appoint two persons to serve on
the regional tourism corporation as outlined in the draft By-Laws; and
2. That this resolution shall be in full force and effect upon its passage.
Approved:
Attest:
000050
Regional Tourism - Attachment B
City of Hopewell
$100,000
$100,000
City of Petersburg
Prince George County
$100,000 or the average level of funding of all other
participants
City of Colonial Heights
$50,000 (City Manager indicated he would recommend
$100,000 next year)
Dinwiddie County
The County agreed to provide all of its lodging tax
revenues for the 2006-2007 fiscal year - estimated amount
$25,000 to $30,000
Chestetfield County
$100,000 recommended
000051.
e
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 1 of 2
AGENDA
Meeting Date:
June 28,2006 Item Number: 8.0.1.8.
Subiect:
Approve the Receipt and Appropriation of Additional 2005 Homeland Security
Grant Funds from the United States Department of Homeland Security (DHS),
State Homeland Security Grant Program (SHSGP)
County Administrator's Comments: Rec.~ 4~
County Administrator: ~
Board Action Reauested:
The Board of Supervisors is requested to approve the receipt and
appropriation of $95,029 in additional 2005 Homeland Security Grant funds
from the United States Department of Homeland Security, State Homeland
Security Grant Program.
Summary of Information:
The United States Department of Homeland Security thru the State Homeland
Security Grant Program, has awarded additional 2005 Homeland Security Grant
funds to the Chesterfield Fire & EMS Department, Office of Emergency
Management totaling $95,029. Grant funds will be used to purchase equipment
and/or services in accordance with the State Homeland Security Grant Program
Authorized Equipment List. No local match of funds required.
Preparer: Paul W. Mauaer
DYes
Title: Fire Chief
Attachments:
.NO
1# 0000521
~~
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~~.
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 2 of 2
Meeting pate= June 28 2006
Budaet and Manaaement Comments:
This item requests that the Board approve the receipt and appropriation of
grant funds in the amount of $95,029 from the United States Department of
Homeland Security through the FY2005 State Homeland Security Program (SHSP).
The grant period expires on January 31, 2007 and there is no local match
requirement.
Preparer: Allan M. Carmody
Title: Director. Budaet & Manaaement
000053
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~
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 2
Meeting Date: June 28,2006
Item Number: 8.D.1.b.
Subiect:
Acceptance of a Grant Awarded by the United States Department of Justice,
Bureau of Justice Assistance for the FY2006 Edward Byrne Memorial Justice
Assistance Grant
County Administrator1s Comments:
R~j APf>>~
~
County Administrator:
Board Action Reauested:
Authorize the Police Department to accept and appropriate the award from
the United States Department of Justice, Bureau of Justice Assistance
FY2006 Edward Byrne Memorial Justice Assistance Grant in the amount of
$62,190 and authorize the County Administrator to execute all documents.
Summarvof Information:
The Chesterfield County Police Department has been awarded a $62,190
federal grant from the United States Department of Justice, Bureau of
Justice Assistance for the FY2006 Edward Byrne Memorial Justice Assistance
Grant. The funding will be used to purchase equipment to enhance the
police department's traffic safety, uniform operations, and community
crime prevention efforts. There is no matching funds requirement.
Preparer: Colonel Carl R. Baker
Title: Chief of Police
Attachments:
DYes
.NO
#
000054
B
.~~
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 2 of 2
Meeting Date: June 28, 2006
Budaet and Manaaement Comments:
This item requests that the Board accept and appropriate funds for a FY06
United States Department of Justice, Bureau of Justice Assistance Edward
Byrne Memorial Justice Assistance grant in the amount of $62,190.
The grant will be used to purchase equipment for traffic safety, uniform
operations and crime prevention efforts. There is no required local
match.
Preparer:
Allan Carmody
Title: Director. Budaet and Manaaement
000055
g
~-
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 1 of 1
AGENDA
Meeting Date:
June 28, 2006 Item Number: 8.D.1.c.
Subiect:
Approve the Receipt and Appropriation of Water Quality Improvement Act (WQIA)
Grant Program Funds from the Virginia Department of Conservation and
Recreation (DCR)
County Administrator1s Comments:
Recf>>7UJ(~/ A-~
rDf
County Administrator:
Board Action Reauested:
The Board of Supervisors is requested to approve the receipt and
appropriation of $169 , 000 in Water Quali ty Improvement Act (WQIA) grant
program funds from the Virginia Department of Conservation and Recreation
(DCR) .
Summarvof Information:
The Virginia Department of Conservation & Recreation has awarded Water
Quality Improvement Act (WQIA) grant program funds to the Chesterfield County
Department of Environmental Engineering, Office of Water Quality, totaling
$169,000. Grant funds will be used to hold educational workshops for staff
and private developers on Low Impact Design (LID) and fund the engineering &
design of LID projects throughout Chesterfield County. Local match of funds
will be provided by private developers through the construction of the LID
projects.
Preparer: Dick McElfish
DYes
Title: Director. Environmental Enaineerina
Attachments:
.NO
I # OOOOSE; I
~~I _~
~
~
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 4
Meeting Date: June 28, 2006
Item Number: 8.0.2.
Subiect:
Approval of FY2006 School Board Capital Improvement Program (CIP) Year-end
Revisions
County Administrator1s Comments:
f2e.c~J ~~
County Administrator:
r/tJfl
Board Action Reauested:
The School Board requests the Board of Supervisors to (1) increase
appropriations in the School Capital Improvement Program by $213,000 for
technology proj ects ($69,000 from the School Grants Fund), and for debt
service ($144,000 from interest earnings) and (2)transfer $400,000 from the
School Capi tal Improvements fund to the School Operating fund for debt
service.
Summarvof Information:
On April 26, 2005 the School Board approved the FY2006 School Capital
Improvement Program totaling $63,346,400 including the use of General
Obligation Debt, ($50,390,000), cash proffers ($3,125,800), CIP reserve
($8,025,100), food service funds ($415,000), state construction funds
($821,500), and construction management charges ($569,000) . Two
adjustments are needed at this time.
Preparer:
Billv K. Cannaday. Jr.. Ed.D.
Title: Superintendent
Attachments:
. Yes
DNO
#
000057
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 2 of 4
The Department of Technology met all technology infrastructure
requirements at the high school and middle school level and is proceeding
wi th proj ects at the elementary school level. At the mid-year review,
budgeted State Educational Technology funds in middle school projects were
transferred to the planned elementary projects to be completed this year,
including Beulah, Marguerite Christian, Enon, Greenfield, Hopkins, Reams,
Robious, and Salem Church Elementary Schools. At this time, additional
funding of $69, 000 is required to complete these proj ects. Funds are
available in the State Educational Technology grant for these needs.
Interest earnings from the 2004 Virginia Public School Authority issue,
totaling $400,000, must be appropriated and transferred to the School
Operating Fund for use in debt service in order to close out this bond
issue. To accomplish this transfer, both the estimated interest earnings
and the transfer to the School Operating Fund must be increased by
$144,000.
The revisions described above are summarized on Attachment A and result in
an increase to the School Capital Improvement Fund of $213,000. Following
approval of these revisions, all projects are balanced within their current
funding levels.
000058
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 3 of 4
VIRGINIA: At a regular meeting of the
Chesterfield County School Board held
Tuesday evening, May 23, 2006, at
seven-thirty 0' clock in the Public
Meeting Room at the Chesterfield County
Courthouse Complex
PRESENT: Marshall W. Trammell, Jr., Chairman
Thomas J. Doland
Dianne E. Pettitt
James R. Schroeder, D.D.S.
RESOLUTION
WHEREAS the Department of Technology has completed all infrastructure work
required by the Commonweal th of Virginia at the high school and middle
school levels; and WHEREAS state educational technology grant funds are
now available for required work at the elementary school level; and
WHEREAS a total of $69,000 must be transferred from the School Grants Fund
to certain elementary school technology projects to complete the
infrastructure work at those' schools; and WHEREAS interest earnings from
the 2004 Virginia Public School authority issue must be transferred to the
School Operating Fund for use in debt service in order to close out this
bond issue; NOW THEREFORE BE IT RESOLVED that on motion of Mr. Doland,
seconded by Mrs. Pettitt, the School Board requests the Board of
Supervisors to appropriate $213,000 to the School Capital Improvements
Fund for technology and debt service, and transfer $400,000 from the
School Capital Improvements Fund to the School Operating Fund as described
in this agenda item.
Carol Timpano, Clerk
Billy K. Cannaday, Jr., Ed.D., Superintendent
000059
6~~
~
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~~
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 4 of 4
Meeting Date: June 28, 2006
Budaet and Manaaement Comments:
Approval of this request will (1) increase appropriations in the School
Capital Improvements Fund by $213,000 (to address technology needs in
several elementary school projects as detailed in the attached) and (2)
increase the transfer to the School Operating fund (for debt service) in
the amount of $400,000.
Preparer:
Allan M. Carmody
Title: Director. Budaet and Manaaement
000060
CHESTERFIELD COUNTY PUBLIC SCHOOLS
SCHOOL CIP PROJECT REPORT
CURRENT STATUS (as of April 30, 2006)
Attachment A-1
Beginning Current Revised Needs Surplus
New Facilities FY06 Budaet Budaet Budaet (Deficit} Status
New Elem Bermuda 20,000,000 20,000,000 20,000,000 0 In progress
New Elem 360 West 20,000,000 20,000,000 20,000,000 0 In progress
New Middle ~ Clover Hill 3,500,000 2,748,633 2,748,633 0 In progress
New Middle - Bermuda 3,500,000 3,500,000 3,500,000 0 In progress
New Clover Hill High School 10,668,655 9,668,655 9,668,655 0 In progress
New Cosby Road High School 58,324,321 59,505,002 59,505,002 0 In progress
Future Land Purchases 1.500.000 1.000.000 1.000.000 Q In progress
Total New Facilities 117,492,976 116,422,289 116,422,289 0
Renovations
Bon Air Elementary Renovations 4,000,000 4,000.000 4,000.000 0 New project
Ecoff Elem Renovations 500,000 500,000 500,000 0 New project
Falling Creek Elem Renovations 5.000,000 5,000,000 5,000,000 0 New project
Greenfield Elem Renovations 5.722,519 5,722,519 5.722,519 0 In progress
L. C. Bird HS Security System 115,000 74,605 74,605 0 Complete
L. C. Bird High Renovations 2,000,000 2,000,000 2,000,000 0 New project
James River HS Security System 160,000 100,767 100,767 0 Complete
Manchester HS Security System 0 132,810 132,810 0 New project
Manchester HS Renovations 4,779,725 4,529,725 4,529,725 0 In progress
Matoaca HS Secu rity System 0 149,340 149.340 0 In progress
Meadowbrook HS Security System 170,000 103,587 103,587 0 Complete
Midlothian HS Security System 0 150.000 150.000 0 In progress
Monacan HS Field House 928,595 928,595 928,595 0 Complete
Monacan HS Security System 144,928 89,334 89,334 0 Complete
Thomas Dale HS Security System 821,500 139,917 139,917 0 In progress
Technical Center Renovations 8,431,500 9,922,500 9,922,500 0 In progress
Community HS Security System Q 77.095 77.095 Q In progress
Total Renovations 32,773,767 33,620,792 33,620,792 0
Food Service Proiects:
Crestwood FS Renovations (FY06) 0 152,663 152,663 0 In Progress
Curtis FS Renovations (FY06) 375.000 189.076 ~ Q In Progress
Total Food Service Projects 375,000 341,738 341,738 0
Suoervision/DebtJOther
Supervision & Contingency 10,012,623 9,336,036 9,336,036 0 In progress
School CIP Debt Transfer 2,687,690 2,687,690 2,831,690 (144,000) In progress
Centerpointe Road 0 1,251,367 1,251,367 0 In progress
School Maintenance 17,681,355 19,565,555 19,565,555 0 In progress
Beulah Elementary Technology 0 101,025 102,025 (1,000) In progress
M. Christian ES Technology 0 129,889 129,889 0 In progress
Enon Elementary Technology 0 74,998 91,998 (17,000) In progress
Greenfield Elementary Technology 0 80,000 80,000 0 In progress
Hopkins Elementary Technology 0 92,833 93,833 (1,000) In progress
Reams Road ES Technology 0 85,000 110,000 (25,000) In progress
Robious Road ES Technology 0 79,541 104,541 (25,000) In progress
Salem Elementary Technology 0 120,924 120,924 0 In progress
Bailey Bridge Middle Technology 250,000 109,543 109,543 0 In progress
Carver Middle Technology 171,664 181,568 181,568 0 In progress
Falling Creek Middle Technology 250,000 93,086 93,086 0 In progress
Manchester Middle Technology 280,000 151,079 151,079 0 In progress
Matoaca Middle Technology 226,768 226,768 226,768 0 In progress
Midlothian Middle Technology 280,000 137,996 137,996 0 In progress
Providence Middle Technology 95,969 105,154 105,154 0 In progress
Robious Middle Technology 112,789 116,874 116,874 0 In progress
Salem Middle Technology 109,043 119,350 119,350 0 In progress
Swift Creek Middle Technology 250,000 102,176 102,176 0 In progress
perrymant Road Middle Technology 177,343 95,772 95,772 0 In progress
Technology Computer Replacement 3,250,000 6,500,000 6,500,000 0 In progress
Technology Infrastructure & Equipment 8.964.500 11.255.400 11.255.400 Q In progress
Total Supervision/Debt/Other 44.799.742 52.799.622 53.012.622 l213.000)
TOTAL ALL SCHOOL CIP PROJECTS $195,441,484 $203,184,442 $203,397,442 ($213,000)
000061.
CHESTERFIELD COUNTY PUBLIC SCHOOLS
SCHOOL CIP PROJECT REPORT
RECOMMENDED REVISIONS
Attachment A-2
2004 VPSA Cash CIP State Gov County Food Service
New Facilities Bonds/Interest Proffers Reserve Tech & CIP CIP Reserve Funds
New Elem Bermuda
New Elem 360 West
New Middle - Clover Hill
New Middle - Bermuda
New Clover Hill High School
New Cosby Road High School
Future Land Purchases
Total New Facilities
Renovations
Bon Air Elementary Renovations
Ecoff Elem Renovations
Falling Creek Elem Renovations
Greenfield Elem Renovations
L. C. Bird HS Security System
L. C. Bird High Renovations
James River HS Security System
Manchester HS Security System
Manchester HS Renovations
Matoaca HS Security System
Meadowbrook HS Security System
Midlothian HS Security System
Monacan HS Field House
Monacan HS Security System
Thomas Dale HS Security System
Technical Center Renovations
Community HS Security System
Total Renovations
Food Service Proiects:
Crestwood FS Renovations (FY06)
Curtis FS Renovations (FY06)
Total Food Service Projects
Suoervision/Debt/Other
Supervision & Contingency
School CIP Debt Transfer 144,000
Centerpointe Road
School Maintenance
Beulah Elementary Technology 1,000
M. Christian ES Technology
Enon Elementary Technology 17,000
Greenfield Elementary Technology
Hopkins Elementary Technology 1,000
Reams Road ES Technology 25,000
Robious Road ES Technology 25,000
Salem Elementary Technology
Bailey Bridge Middle Technology
Carver Middle Technology
Falling Creek Middle Technology
Manchester Middle Technology
Matoaca Middle Technology
Midlothian Middle Technology
Providence Middle Technology
RObious Middle Technology
Salem Middle Technology
Swift Creek Middle Technology
Perrymant Road Middle Technology
Technology Computer Replacement
Technology Infrastructure & Equipment
Total Supervision/Debt/Other 144.000 69.000
TOTAL ALL SCHOOL CIP PROJECTS $144,000 $69,000
Total
Revisions
o
o
o
o
o
Q
o
o
o
o
o
o
o
o
o
o
o
o
o
o
o
o
o
Q
o
o
Q
o
o
144,000
o
o
1,000
o
17,000
o
1,000
25,000
25,000
o
o
o
o
o
o
o
o
o
o
o
o
o
o
213.000
$213,000
000062
CHESTERFIELD COUNTY PUBLIC SCHOOLS
SCHOOL CIP PROJECT REPORT
EFFECT OF RECOMMENDED REVISIONS
Attachment A-3
Revised Budget Surplus
New Facilities w/Adiustments (Deficit)
New Elem Bermuda 20,000,000 0
New Elem 360 West 20,000,000 0
New Middle - Clover Hill 2,748,633 0
New Middle - Bermuda 3,500,000 0
New Clover Hill High School 9,668,655 0
New Cosby Road High School 59,505,002 0
Future Land Purchases 1.000.000 Q
Total New Facilities 116A22,289 0
Renovations
Bon Air Elementary Renovations 4,000,000 0
Ecoff Elem Renovations 500,000 0
Falling Creek Elem Renovations 5,000,000 0
Greenfield Elem Renovations 5,722,519 0
L. C. Bird HS Security System 74,605 0
L. C. Bird High Renovations 2,000,000 0
James River HS Security System 100,767 0
Manchester HS Security System 132,810 0
Manchester HS Renovations 4,529,725 0
Matoaca HS Security System 149,340 0
Meadowbrook HS Security System 103,587 0
Midlothian HS Security System 150,000 0
Monacan HS Field House 928,595 0
Monacan HS Security System 89,334 0
Thomas Dale HS Security System 139,917 0
Technical Center Renovations 9,922,500 0
Community HS Security System 77.095 Q
Total Renovations 33,620,792 0
Food Service Proiects:
Crestwood FS Renovations (FY06) 152,663 0
Curtis FS Renovations (FY06) ~ Q
Total Food Service Projects 341,738 0
SuoervisionlDebt/Other
Supervision & Contingency 9,336,036 0
School CIP Debt Transfer 2,831,690 0
Centerpointe Road 1,251,367 0
School Maintenance 19,565,555 0
Beulah Elementary Technology 102,025 0
M. Christian ES Technology 129,889 0
Enon Elementary Technology 91,998 0
Greenfield Elementary Technology 80,000 0
Hopkins Elementary Technology 93,833 0
Reams Road ES Technology 110,000 0
Robious Road ES Technology 104,541 0
Salem Elementary Technology 120,924 0
Bailey Bridge Middle Technology 109,543 0
Carver Middle Technology 181,568 0
Falling Creek Middle Technology 93,086 0
Manchester Middle Technology 151,079 0
Matoaca Middle Technology 226,768 0
Midlothian Middle Technology 137,996 0
Providence Middle Technology 105,154 0
Robious Middle Technology 116,874 0
Salem Middle Technology 119,350 0
Swift Creek Middle Technology 102,176 0
perrymant Road Middle Technology 95,772 0
Technology Computer Replacement 6,500,000 0
Technology Infrastructure & Equipment 11 255.400 Q
Total Supervision/Debt/Other 53.012.622 Q
TOTAL ALL SCHOOL cap PROJECTS $203,397,442 $0
000063
51
~~~
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 2
Meeting Date: June 28, 2006
Item Number: 8.0.3.
Subiect: Approval of Lease of Property for the Office of Social Services
County Administrator1s Comments:
R~4~
~
County Administrator:
Board Action Reauested: Approve a lease wi th CS Development Company, Inc., for
712 square feet of office space at 9854 Lori Road, Suite 202, for the
Department of Social Services and authorize the County Administrator to
execute the lease agreement.
Summarvof Information:
Staff has negotiated a 26 month lease for office space beginning July 1, 2006
with an option for an additional two years, with the following monthly rents:
July 1, 2006 - June 30, 2007
July 1, 2007 - August 31, 2008
$890.00
$916.70
Optional years
September 1, 2008 - August 31, 2009
September 1, 2009 - August 31, 2010
$944.20
$972.53
Funds for the current year are in the operating budget. Future years rent
payments are subject to annual appropriation by the Board.
District: Dale
Preparer:
John W. Harmon
Title: Riaht of Way Manaaer
Attachments:
. Yes
DNa
#
000064
~
dB
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 2 of 2
Meeting Date: June 28, 2006
Budaet and Manaaement Comments:
This item requests that the Board approve a 26-month lease beginning July
1, 2006 for additional office space for the Department of Social Services.
The cost of the lease in FY2007 is $10,680 or $890 per month. The rental
expense will be absorbed in the department's FY2007 operating budget. The
remaining 14 months will cost $12,834, or $916.70 per month and is subject
to appropriation by the Board during the FY2008 and FY2009 budget
processes.
The lease agreement includes an extension option for two additional years.
Future year rental payments are subject to annual appropriation by the
Board through the budget process.
Preparer:
Allan M. Carmody
Title: Director. Budaet and Manaaement
000065
VICINITY SKETCH
Lease of Property for the Office of
Social Services
CT
N
W_E
S
Chesterfield County Department of Utilities
1 1.0. e q.;a ~ 3JJ.3J 't!e t
000066
.
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: June 28, 2006
Item Number: 8.0.4.8.
Subiect:
Resolution Recognizing Deputy Edward R. Johnson, Sheriff's Office, Upon His
Retirement
County Administrator1s Comments:
County Administrator:
j;Ji(
Board Action Reauested:
Staff Requests the Board adopt the attached resolution.
Summarvof Information:
Staff requests the Board adopt the attached resolution recognizing Deputy
Kenneth W. Andrews for 19 years of service to the Chesterfield County
Sheriffls Office.
Preparer: Clarence G. Williams. Jr.
Title:
Sheriff
Attachments:
. Yes
DNO
#
000067
RECOGNIZING DEPUTY EDWARD R. JOHNSON UPON HIS RETIREMENT
WHEREAS, Mr. Edward R. Johnson began his service to the citizens
of Chesterfield County as a Deputy Sheriff in the Correctional
Services Bureau of the Sheriff's Office under Sheriff Wingo in October
1986; and
WHEREAS, in January 1990 Deputy Johnson was transferred to the
Court Services Division and served that division with distinction as a
courtroom bailiff until June 29, 2006; and
WHEREAS, Deputy Johnson has been awarded Letters of Commendation
and Appreciation too numerous to mention; and
WHEREAS, in May 1989 Deputy Johnson was awarded a Letter of
Commendation for saving an inmate's life during an attempted suicide;
and
WHEREAS, Deputy Johnson will retire from the Sheriff's Office on
July 1, 2006; and
WHEREAS, Deputy Johnson's desire to do a good job has been a
primary factor that has permitted him to perform at a very high level,
always striving for excellence and going beyond the call of duty while
serving Chesterfield County for nearly 20 years.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board
of Supervisors recognizes the outstanding contributions of Mr. Edward
R. Johnson, expresses the appreciation of all residents for his
service to Chesterfield County, and extends appreciation for his
dedicated service and congratulations upon his retirement, as well as
best wishes for a long and happy retirement.
000068
.
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: June 28, 2006
Item Number: 8.D.4.b.
Subiect:
Resolution Recognizing Deputy Kenneth W. Andrews, Sheriff's Office, Upon
His Retirement
County Administrator's Comments:
County Administrator:
~
Board Action Reauested:
Staff Requests the Board adopt the attached resolution.
Summarvof Information:
Staff requests the Board adopt the attached resolution recognizing Deputy
Kenneth W. Andrews for 22 years of service to the Chesterfield County
Sheriff1s Office.
Preparer:
Clarence G. Williams. Jr.
Title:
Sheriff
Attachments:
. Yes
DNa
#
000069
RECOGNIZING DEPUTY KENNETH WAYNE ANDREWS UPON HIS RETIREMENT
WHEREAS, Mr. Kenneth W. Andrews began his service to the citizens
of Chesterfield County as a Deputy Sheriff in the Correctional
Services Bureau of the Sheriff's Office under Sheriff Wingo in
February 1984; and
WHEREAS, in January 1990 Deputy Andrews was transferred to the
Court Services Division and served that division with distinction as a
courtroom bailiff until June 29, 2006; and
WHEREAS, Deputy Andrews has been awarded Letters of Commendation
and Appreciation too numerous to mention as well as being awarded
annual leave and gift certificates for his dedication and hard work.
WHEREAS, Deputy Andrews will retire from the Sheriff's Office on
July 1, 2006; and
WHEREAS, Deputy Andrews' desire to do a good job has been a
primary factor that has permitted him to perform at a very high level,
always striving for excellence and going beyond the call of duty while
serving Chesterfield County for over 22 years.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board
of Supervisors recognizes the outstanding contributions of Mr. Kenneth
w. Andrews, expresses the appreciation of all residents for his
service to Chesterfield County, and extends appreciation for his
dedicated service and congratulations upon his retirement, as well as
best wishes for a long and happy retirement.
000070
.,....~
... "o-
N
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: June 28, 2006
Item Number: 8.D.4.c.
Subiect:
Resolution Recognizing Mrs. Linda Knight, Chesterfield/Colonial Heights
Department of Social Services, Upon Her Retirement
County Administrator1s Comments:
County Administrator:
~
Board Action Reauested:
Staff requests the Board adopt the attached resolution.
Summarvof Information:
Staff requests the Board adopt the attached resolution recognizing Mrs. Linda
Knight for 17 years of service to Chesterfield/Colonial Heights Department of
Social Services.
Preparer:
Sarah C. Snead
Title: Director-Social Services
Attachments:
. Yes
DNa
#
000071.
RECOGNIZING MRS. LINDA T. KNIGHT UPON HER RETIREMENT
WHEREAS, Mrs. Linda T. Knight began her tenure of public service
with Chesterfield County as a Financial Statistical Technician in the
Department of Social Services on January 9, 1989 and was promoted to a
supervisory position in August 2000; and
WHEREAS, in 1998, Mrs. Knight played an integral role in the
strategic planning efforts of the department; serving a two-year term
as goal champion for the agency goal of "promoting an outstanding
workforce and work environment," and serving as an integral member for
the agency goal of "continuing to seek improvement in providing
exceptional communication between internal and external customers";
and
WHEREAS, Mrs. Knight successfully completed the requirements for
graduation from the county's Employee Leadership Institute in 2000 and
the Supervisory Leadership Institute in 2001; and
WHEREAS, in her role as Supervisor of the Financial Management
Team, Mrs. Knight coordinated the timely and accurate payment for
services to our customers, prepared various statistical reports, and
supervised a team of dedicated employees; and
WHEREAS, Mrs. Knight served several years as a Shel ter Manager
for a team responsible for the management and operation of emergency
shelters in the event of a declared emergency; and
WHEREAS, throughout her career at the Department of Social
Services, Mrs. Knight has served the most vulnerable citizens of
Chesterfield County and the City of Colonial Heights; and
WHEREAS, Mrs. Knight has been a dedicated and loyal advocate for
her staff and for the citizens of Chesterfield County and the City of
Colonial Heights.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board
of Supervisors recognizes the outstanding contributions of Mrs. Linda
T. Knight, expresses the appreciation of all residents for her service
to the county and congratulations upon her retirement, as well as best
wishes for a long and happy retirement.
000072
p
-
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: June 28,2006
Item Number: 8.0.4.d.
Subiect:
Resolution Recognizing Mrs. Janice M. Shelton, Treasurer's Office, Upon Her
Retirement
County Administrator1s Comments:
County Administrator:
~
Board Action Reauested:
Staff requests the Board to adopt the attached resolution.
Summarvof Information:
Staff requests the Board adopt the attached resolution recognlzlng Janice M.
Shelton for 19 years of service to the Chesterfield County Treasurer's
Office.
Preparer: Richard A. Cordle
Title: Treasurer
Attachments:
. Yes
DNa
#
000073
RECOGNIZING MRS. JANICE M. SHELTON UPON HER RETIREMENT
WHEREAS, Mrs. Janice M. Shelton retired effective May 1, 2005
after providing over nineteen years of dedicated and faithful service
to Chesterfield County; and
WHEREAS, Mrs. Shel ton began her
County Treasurer's Office on October 15,
aide; and
tenure with the Chesterfield
1985 as a part-time clerical
WHEREAS, Mrs. Shelton was promoted to full-time employment with
the Treasurer's Office on February 1, 1986 and has been promoted to
multiple positions throughout her years in the office, most recently
to the position of Senior Customer Service Representative; and
WHEREAS, Mrs. Shelton has been instrumental during her career in
helping to implement one of the state's first centralized debt
collection programs for the county; and
WHEREAS, Mrs. Shelton has received numerous conunendations from
other county departments for assistance rendered above and beyond the
normal call of duty; and
WHEREAS, Mrs. Shel ton has fai thfully and effectively discharged
her duties in each and every capaci ty wi th proficiency, passion and
uncompromising commitment to world-class customer service; and
WHEREAS, Mrs. Shelton will be tremendously missed for the quality
and caliber of her commitment and performance to the Treasurer's
Office and to our citizens.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board
of Supervisors recognizes Mrs. Janice M. Shelton and extends its
appreciation for her nineteen years of dedicated service to the
County, congratulations upon her retirement, and best wishes for a
long and happy retirement.
000074
8
~~l!J
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 1 of 1
AGENDA
Meeting Date:
June 28,2006 Item Number: 8.0.4.e.
Subiect:
Resolution Recognizing Mrs. Della J. Hathaway, Central Accounting Department,
Upon Her Retirement July 1, 2006
County Administrator1s Comments:
County Administrator:
r:/M
Board Action Reauested:
Staff requests the Board adopt the attached resolution.
Summarvof Information:
Staff requests the Board adopt the attached resolution recognizing Mrs. Della
J . Hathaway for over 19 years of service to the Chesterfield County
Accounting Department.
Preparer: Mary Lou Lvle
Title: Director of Accountina
Attachments:
DNO
.yes
I # 000075
RECOGNIZING MRS. DELLA J. HATHAWAY UPON HER RETIREMENT
WHEREAS, Mrs. Della J. Hathaway will retire as an Accounts
Payable Specialist on July 1, 2006 after providing over 19 years of
dedicated and faithful service to Chesterfield County; and
WHEREAS, Mrs. Hathaway began her career as a part-time Senior
Clerical Aide wi th the Building Inspections Department and accepted
full-time employment with the Accounting Department in 1986 as a
Senior Account Clerk; and
WHEREAS, Mrs. Hathaway saw many changes in her 19 years
Accounts Payable, including the growth of Chesterfield County
expendi tures paid by Accounts Payable checks of approximately
million in 1986 to more than $382 million currently; and
in
from
$207
WHEREAS, Mrs. Hathaway participated in 1993 as a member of
Chesterfield's first Employee Involvement Group, which implemented
many successful process changes and shared the experience with
mul tiple groups as the county began adopting the quali ty improvement
philosophy; and
WHEREAS, Mrs. Hathaway graduated form the School of Quality and
Continuous Improvement in August 2002; and
WHEREAS, Mrs. Hathaway provided a high level of customer service
when working with county and school customers, looking for better ways
to serve them, often going out of her way to meet a need and
consistently exceeding customer expectations throughout her career;
and
WHEREAS, Mrs. Hathaway demonstrated teamwork by her willingness
to assist others and lend a helping hand; and
WHEREAS, Mrs. Hathaway has a vast wealth of knowledge and her
memory of past events is a valuable resource that will be greatly
missed; and
WHEREAS, Mrs. Hathaway has demonstrated her loyalty to
Chesterfield County through her dedication and conscientiousness.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board
of Supervisors recognizes Mrs. Della J. Hathaway and extends its
appreciation for over 19 years of dedicated service to the county,
congratulations upon her retirement, and best wishes for a long and
happy retirement.
000076
.
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: June 28, 2006
Item Number: 8.0.4.f.
Subiect:
Resolution Recognizing Mr. William H. Anderson, Utilities Department, Upon
His Retirement July 14, 2006
County Administrator1s Comments:
County Administrator:
c/(jf
Board Action Reauested:
Staff requests the Board adopt the attached resolution.
Summarvof Information:
Staff requested the Board
William H. Anderson for 1 7
Utilities Department.
adopt the attached
years of service to
resolution recognizing
the Chesterfield County
Preparer: Rov Covinaton
Title: Director. Utilities Department
Attachments:
. Yes
DNa
#
000077
RECOGNIZING MR. WILLIAM H. ANDERSON UPON HIS RETIREMENT
WHEREAS, Mr. William H. Anderson will retire from Chesterfield County
Utilities Department on July 14, 2006; and
WHEREAS, after working as an Operations Analyst, Maintenance Manager,
Proj ect Manager, Building and Grounds Director, and Physical Plant Operations
Director, for such companies as Firestone Tire and Rubber Company, Mobil Oil
Corporation, the Commonwealth of Virginia, and Virginia Commonwealth University
for a period spanning 21 years, in 1989 Mr. Anderson brought his extensive
knowledge and leadership skills to Chesterfield County; and
WHEREAS, Mr. Anderson began his public service with Chesterfield County on
November 27, 1989, as the Senior Utility Engineer and later as Principal
Utilities Engineer for the Chesterfield Utilities Department; and
WHEREAS, from 1989 to 2006, Mr. Anderson brought the Chesterfield County
Utilities Department into the new millennium, as a leader in Global positioning
Systems (GPS) and Geographic Information Systems mapping by improving the
documentation of the department's infrastructure, establishing the county's only
GPS base station, and training staff on GPS surveying and implementation; and
WHEREAS, Mr . Anderson increased inspection personnel morale by improving
inspection processes and procedures through simple checklists, computer automated
developer contracts, and inspector automated reports; and
WHEREAS, from 1989, Mr. Anderson managed the Utility
Construction/Inspection group responsible for water and wastewater inspections on
developer residential and commercial projects valued at 65 million dollars per
year and oversaw project management, construction, and inspection on VDOT and
county utility projects of varying amounts; and
WHEREAS,
procedures as
Committee; and
Mr.
both
Anderson
chairman
continuously improved
and a member 0 f the
utility
Product
specifications and
Design and Review
WHEREAS, Mr. Anderson improved inspector safety and contractor
effectiveness through outsourcing TV inspection of wastewater projects as well as
providing staff safety meetings on a bi-weekly basis; and
WHEREAS, since 1989, Mr. Anderson, a registered Professional Engineer has
been a member of both the American Water Works Association and American Public
Works Association and a graduate of the AWWA Water Utility Management Institute
and AWWA Advanced Institute offered through Virginia Polytechnic Institute and
State University; and
WHEREAS, Mr. Anderson advocated professional development, education,
continuing education and participation with professional associations for all
staff members; and
WHEREAS, throughout his career with Chesterfield County, Mr. Anderson
displayed character, aptitude, a positive attitude and a unique ability to plan
for the future that has made the Utilities Construction/Inspection Department,
effective, progressive, well-trained and respected.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of
Supervisors recognizes Mr. William H. Anderson and extends on behalf of its
members and citizens of Chesterfield County, appreciation for his 17 years of
exceptional service to the county.
000078
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: June 28, 2006
Item Number: 8.0.4.9.
Subiect:
Recognizing Mr. Robert C. Falconer, Facility Maintenance Supervisor, General
Services Department, Upon His Retirement, for 29 Years of Dedicated Service
to the County
County Administrator's Comments:
County Administrator:
&
Board Action ReQuested:
Adoption of attached resolution
Summary of Information:
Staff requests the Board adopt the attached resolution recognlzlng Facility
Maintenance Supervisor, Robert C. Falconer for 29 years of service to
Chesterfield County.
Preparer:
Francis M. Pitaro
Title:
Director
Attachments:
. Yes
DNa
#
RECOGNIZING MR. ROBERT C. FALCONER UPON HIS RETIREMENT
WHEREAS I Mr .
twenty-nine years
County; and
Robert C. Falconer will
of dedicated and faithful
retire after providing
service to Chesterfield
WHEREAS I Mr. Falconer began his service
HVAC mechanic, in the Department of General
Grounds Division and served for fourteen years;
September 9, 1976 as a
Services, Building and
and
WHEREAS I Mr. Falconer was promoted to Facility Maintenance
Supervisor for the newly constructed Chesterfield County Courts
Building in 1990 and served there for fifteen years; and
WHEREAS, Mr. Falconer faithfully provided responsivel effective
facilities services for judges, court clerksl attorneys, and
residents; and
WHEREAS. Mr. Falconer has received numerous letters of
appreciation and other commendations from his many customers; and
WHEREAS I Mr. Falconer always performed his duties and
responsibilities in an excellent manner and placed the welfare and
safety of citizens and fellow county employees above his own personal
comfort and feelings and will be missed by his fellow co-workers.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board
of Supervisors recognizes Mr. Robert C. Falconer and extends
appreciation for his twenty-nine years of dedicated service to the
county, congratulations upon his retirement, and best wishes for a
long and happy retirement.
e
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 8
Meeting Date: June 28, 2006
Subiect:
Item Number:
8.0.5.
Request for a Permit for Woodlake Community Association to Stage a Fireworks
Display at the Woodlake Pavilion/Amphitheater on September 2, 2006 with a
Rain Date of September 4, 2006
County Administrator1s Comments:
R~ 4~~
~
County Administrator:
Board Action Reauested:
The Board is requested to approve a permit for Woodlake Community Association
to stage a fireworks display at the Woodlake Pavilion/Amphitheater on
September 2, 2006, with a rain date of September 4, 2006.
Summarvof Information:
Cindy McVey of the Woodlake Community Association has requested permission
from the Board to stage a fireworks display at the Woodlake
Pavilion/Amphitheater on property owned by The Lakes on 360, Inc. adjacent to
the Swift Creek Reservoir on September 2, 2006 with a rain date of September
4, 2006.
Mr. W.G. Bulifant, III, of Dominion Fireworks, who has previously conducted
similar displays elsewhere in the County, will personally discharge the
fireworks. The applicant has conducted fireworks displays in previous years
without incident. Ms. McVey has submitted evidence of a fireworks liability
insurance policy in the amount of $2,000,000 which names the County as an
additional insured. The Fire Prevention Bureau has reviewed this fireworks
request and indicates that it meets the criteria under the Fire Prevention
Code.
Preparer: Steven L. Micas
Title: County Attornev
0505:71578.1
Attachments:
. Yes
DNa
#
000079
WOODLAKE COMMUNITY ASSOCIATION
14900 Lake Bluff Parkway · Midlothian, VA 23112
February 1, 2006
Fire Marshal
Fire and Life Safety Division
Chesterfield Fire & EMS
P.O. Box 40
Chesterfield, VA 23832
To Whom It May Concern:
Please find enclosed the required paperwork for application for a fireworks display to be
held at the Woodlake Pavilion and Amphitheater on Saturday, September 2, 2006.
(Rain Date: September 4, 2006)
Bubba Bulifant, of Dominion Fireworks, informs me that he will not have his certificate
of insurance until June of this year. I will forward a copy of that to you as soon as I
receive it, but in the meantime, I have attached a copy of a previous one as an example of
the usual coverage.
If you need any more information, please feel free to contact me at 739-4344.
I V}l uj~1--
Cindy McVey (j
Community Services Manager
000080
(804) 739-4344 · FAX (804) 739-5157
www.woodlakeonline.com
MEMBER COMMUNITY ASSOCIATIONS INSTITUTE
Application for Fireworks Display
(print or Type All Information)
Date of Application t) - / - 0 /P
Event Name: I ~ bor D/A Y P /If ht Date::5~ p f d, dOD &
Time of Fireworks: q, 00 plV1 Rain Date: '5ep+ + I dOD ~
Event Locations: /)) /) IJ d ~ tL!Le- ~ / { I ~ { ;+ p-A i -J-A .{~f-er ,
Shooting site/Display area: ~oo V J-slt~~) SW,+-+ UtL-K 0Servo, V
(include map)
Sponsoring Organization: tv 0 tJ d (al.J2._ U M IVl U 111- -tg- ,45 ~f7 ·
Person in charge of event: f! Al1d If A1.uVlAt. ,
Mailing Address: / Lf1 {) D LA-U ;31 u If P tw'(
City: ;1A l\dJD~/'ILj/\~ State~Zip: rJ31f ~
Work Phone: 1,31- +341/- Home Phone: 73Q.--I.P77 ;J-
Person Coordinating Fireworks: bl,lhhlfL Ou /, 'ra-,) !uOIYl1I1/{)YL !i;eworkS
(for the sponsor) I
~ailing A<we~s:, ,p, D · 6 ~ \ =3 0 / :s-
CIty: t1.,t'..tr<. bur t State ~ Zip: ;2 3 ~Ob
Work Phone: 7.3 3- & I q ~ Home Phone:
Company Responsible for Shooting 'Do fYlj h I ~ r;;~u..Jor k.s
Mailing Address: PD.!J D)t. ,--=3 D / b
City: P~krs hIA-F/g-.- StateJ! 4- Zip: d 3tD~
Work Phone: 733 ~ 7q;~ Home Phone:
Shooters Name:
L:handoutslhos/hono28a
0000.8:1
~~ ~~jCERTIFICATIE IOFLIABIL;TylINSURA~CE l'HJ. b~I';~~~~i~ I
PRODUCIR (440)248-4711 FAX (440)248-5406 THIS CERTtFICATE IS ISSUED AS A MAneR OF INFORM"TION .l 1
8' tt ~ 11 h d ... tes "nc ONL. Y AND CONFERS NO RIGHTS UPON THE CERTIFICAT~ I
ri on-wll ilg er an ".5SCicia ....: · HOL.DER. THIS CEiRTIFICATe DOES NOT AMEND, EXTEND OR !
62040 SOM Center Rd. ~L T R TV AFF BY THE POLICIES BELOW. ....~
Cle'~(:!land, 0" 44139 J
_ r.: INSURERS AFFORDING COVIiRAGEi._. N^I~.!-._ .
INsuRSLl Dom,n1on F1 rewo"~s t tnc. (NS1J~~RA~ lexi~gton Insurance Co
669 Flank Road INSlJRERS; Granite Stilte Insurance Co"
Petersburg, VA 23805-6000 I~SURiRC: Axis S~ecialty Ins ~~ampanY ===E
INSW~E~ c; _ _~
INSUREFt i~. ~_ -- ~
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TH r:: POl.lel ES OF I NSUAANC!: LISTeD l'l ~ow HAVI; a EEIIIISS WED TO THIi INS Ufl.E!O NAM ED ABOVE; FOR THE POLICY peRIOD 11'101 CA TEO. NOTWI'rHST AND I N c;; 1
ANY REQUIRI!f'AENTt TERM OR CONDITION Or ANY CONTRACT OR OTHER OOCUMENT WITH RESpeCT TO WHJCH TH;S CERTIFICATe MAY BE ISSUED OR
MAY PERTA'N, THE INSURANCE AFFORCED BV THE, POLICtES CeSCRIEiED HEREIN 15 SU~JJ;CT TO ALL TIi~ T~~MS~ EXCLUSiONS A..~O eoNornON~ OF SUCH I
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Gj5N't,. ft.GG~GATS llMrr ~PPL.I~S PEFti I PROPUCTS.CO~P~RAGG S 2. 000 .Q~O
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OFFICE~MEMaEfl EXO~UDEQ? _t 1;,1.. Cla6ASE -- SA EMPJ,..OY!f $
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CIAl. PROVISIONS bl'ow E L OISaASE · POucv t.JMli S
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DaCRtfT'O~ ,OF O:"ONS I i-OOATl'o,o4S ! Vf;....,Cf,.,iS , ~Cl-UStcNI ADr;FD IV !HI)QM'~NT I VEiCIAL. PfWYls(O~S .. 1
Pate: Septe ~r 31 2006 Addit anal Insure : #1 County 0 che,terf1e1d. V1rg'" a
Rain Date= 9/4/2006 HZ Lake Point Home Oenrs Associatio"
13 Care of Ma~tha Garcia and adjacent
property owners
~ocat;on: Goose Island
~ ~ _lit.. ~ ....
WOGdl.k. to~n;ty A5Ioc1.~io"
14100 Lake Bluff Parkway
Midleothian. VA 23112
IHOUL.D Al\lY OF THe: AaOvr; gmcrtlaiJ!P f'OLJCUUJ III eAWOELLm .~Cfti THE
EXPIRATtON DATE THEREOFp TI'E t9SUJNG '''SUReR WILL ENOeAVOR TO MAIl..
~ DAYS WRi"'&~ t'COTlCl TO"fH~ CiRTJRCA". HOL~~.~~D TO ~ lefT,
I!UT FAILl.JRI: TO "~L SUCH NOTlCi S)iJAi.L 'WSOSI ~o O~LU3lA lla~ aft LIABU..IT'Y
CJIii ANt tQ"P IJPON THa 1N$ rr',AGIWfS R91!NT TlVEa.
AUTtfOFcI%ED ~PM!iSJit4TA"
elnne Kearne
~~
@ACORD CORP iON 1988
ACORD 25 (2001/08)
000082
Note:
1. Attach a list of fireworks to be used in the display
.. \. '/7 I , '" POlILL{, -tv be- ~u-bm;ttecL
2. Attach a copy of the certIficate ofmsurance - l" L-LA--' Q1 r:;;
b~A Wnif\,o~ r '(~wD(lcS
3. Include a site drnwing noting discharge site, spectator vie*mg area, parking and ,J ULr\e d-Do~
any nearby structures
4. Should you have any questions, call the Fire and Life Safety Division at 748-1426.
5. Return application to:
Chesterfield Fire Department
Fire and Life Safety
P.O. Box 40
Chesterfield, VA 23832
Print Name:
Date:
**************************************************************************************
(office use only)
Remarks: S, .,~ V '-1;> ~.., C>Jo-.-l '3 .- 'z..~ -- bt:::::>
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Site suitable for display pending County Attorney and Board of
Supervisors approval.
Site unsuitable.
Fire Official: "'pv\..h\A.... \L ~~--'.L ~ ~..fd-::O
,
,( \ I 5~
Date: 2:,- ~q - Ob
Event Representative:
Date:
L:handouts/hos/hono28a
000083
WOODLAKE COMMUNITY ASSOCIATION
FIREWORKS INVENTORY
200 3-inch assorted shells
200 1.S-inch assorted effects
40 4-inch assorted
24 5-inch assorted
12 6-inch assorted
150 3-inch and 2.S-inch fmale
INSURANCE LIMITS: Five Milliom
000084
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000086
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: June 28, 2006
Item Number: 8.0.6.
Subiect: State Road Acceptance
County Administratorls Comments:
;{~cL ;J~~
County Administrator:
r/tK
Board Action Reauested:
Summarvof Information:
Bermuda:
Southcreek, Section 8
Stockleigh at Longmeadow, Section 1
Clover Hill:
Providence, Section 2
Dale:
Dunnottar at the Highlands
Meadowbrook Farm, Section J
Mstosea:
Rivers Trace, Section E
Rivers Trace, Section F
Midlothian:
Kingham at the Grove, Section 6
Lennox Forest at Riverdowns, Section 3
Queens Grant at Riverdowns
Preparer: Richard M. McElfish
Title: Director, Environmental Enaineerina
Attachments:
II Yes
DNa
# 000087
RUt/f:"/AJ
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TO: Board of Supervisors
FROM: Department of Environmental Engineering
SUBJECT: State Road Acceptance - SOUTHCREEK, SEC 8
DISTRICT: BERMUDA
MEETING DATE: 28 June 2006
ROADS FOR CONSIDERATION:
GRAND FOREST CT
WALTHALL CREEK DR
Vicinity Map: SOUTHCREEK, SEC 8
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00,0088
TO: Board of Supervisors
FROM: Department of Environmental Engineering
SUBJECT: State Road Acceptance - STOCKLEIGH, SEC 1
DISTRICT: BERMUDA
MEETING DATE: 28 June 2006
ROADS FOR CONSIDERATION:
ABBEYDALE CT
ABBEYDALE DR
Vicinity Map: STOCKLEIGH, SEC 1
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000089
TO: Board of Supervisors
FROM: Department of Environmental Engineering
SUBJECT: State Road Acceptance - PROVIDENCE, SEC 2
DISTRICT: CLOVER HILL
MEETING DATE: 28 June 2006
ROADS FOR CONSIDERATION:
PROVIDENCE RIDGE TER
Vicinity Map: PROVIDENCE, SEC 2
000090
TO: Board of Supervisors
FROM: Department of Environmental Engineering
SUBJECT: State Road Acceptance - DUNNOTTAR, SEC 1 AT THE HIGHLANDS
DISTRICT: DALE
MEETING DATE: 28 June 2006
ROADS FOR CONSIDERA liON:
DUNNOTTAR CT
DUNNOTTAR DR
DUNNOTTAR TER
Vicinity Map: DUNNOTTAR, SEC 1 AT THE HIGHLANDS
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000091.
TO: Board of Supervisors
FROM: Department of Environmental Engineering
SUBJECT: State Road Acceptance - MEADOWBROOK FARM, SEC J
DISTRICT: DALE
MEETI NG DATE: 28 June 2006
ROADS FOR CONSIDERATION:
It
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BACKWATER DR
BACKWATER TER
Vicinity Map: MEADOWBROOK FARM, SEC J
000092
TO: Board of Supervisors
FROM: Department of Environmental Engineering
SUBJECT: State Road Acceptance - RIVERS TRACE, SEC E
DISTRICT: MA TOACA
MEETING DATE: 28 June 2006
ROADS FOR CONSIDERA liON:
PYPERS POINTE DR
Vicinity Map: RIVERS TRACE, SEC E
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000093
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TO: Board of Supervisors
FROM: Department of Environmental Engineering
SUBJECT: State Road Acceptance - RIVERS TRACE, SEC F
DISTRICT: MA TOACA
MEETING DATE: 28 June 2006
ROADS FOR CONSIDERATION:
ST AUDRIES DR
Vicinity Map: RIVERS TRACE, SEC F
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0000'94
TO: Board of Supervisors
FROM: Department of Environmental Engineering
SUBJECT: State Road Acceptance - KINGHAM AT THE GROVE, SEC 6
DISTRICT: MIDLOTHIAN
MEETING DATE: 28 June 2006
ROADS FOR CONSIDERATION:
KINGHAM DR
TIPPLE POINT RD
Vicinity Map: KINGHAM AT THE GROVE, SEC 6
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000095
TO: Board of Supervisors
FROM: Department of Environmental Engineering
SUBJECT: State Road Acceptance - LENOX FOREST AT RIVERDOWNS, SEC 3
DISTRICT: MIDLOTHIAN
MEETING DATE: 28 June 2006
ROADS FOR CONSIDERATION:
GRACE WOOD CT
GRACE WOOD PL
RIVERDOWNS NORTH DR
RIVERDOWNS NORTH PL
RIVERDOWNS NORTH TER
Vicinity Map: LENOX FOREST AT RIVERDOWNS, SEC 3
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0000'96
TO: Board of Supervisors
FROM: Department of Environmental Engineering
SUBJECT: State Road Acceptance - QUEENS GRANT AT RIVERDOWNS
DISTRICT: MIDLOTHIAN
MEETING DATE: 28 June 2006
ROADS FOR CONSIDERATION:
QUEENS GRANT DR
ROYAL CREST DR
Vicinity Map: QUEENS GRANT AT RIVERDOWNS
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: June 28, 2006
Subiect:
Item Number:
8.D.7.a.
Set a Public Hearing to Consider Execution of a Deed of Lease Between the
County and the Richmond Area Association of Retarded Citizens for the
Operation of Camp Baker
County Administratorls Comments:
I(~~J A~
rM4
County Administrator:
Board Action Reauested:
The Board is requested to set a public hearing to consider execution of a
Deed of Lease between the County and the Richmond Area Association of
Retarded Citizens for the operation of Camp Baker.
Summarvof Information:
In 1983, the Board of Supervisors first executed a lease with the Richmond
Area Association for Retarded Citizens ("ARC") permitting ARC to operate the
County's Camp Baker facility. Camp Baker, located off of Beach Road,
provides programs and services for physically and mentally handicapped
individuals. The most recent lease began on January 1, 1991 and was extended
in December 2005 to expire at the end of the month.
The proposed lease is for an initial ten year term, but can be extended for
three additional five year terms terminating not later than June 30, 2031.
The Community Services Board currently uses respite care and summer camp
services provided by ARC at Camp Baker. The new lease includes a number of
improvements from the existing lease including a commitment from ARC to give
CSB consumers priori ty for Camp Baker services or programs and to limi t
future cost increases for services or programs used by the CSB.
Preparer:
Steven L. Micas
Title: County Attornev
2723:72247.1(68543.2)
Attachments:
. Yes
DNa
#
000098
THIS DEED OF LEASE, made this _ of June, 2006, by and between the
COUNTY OF CHESTERFIELD, VIRGINIA (hereinafter "Lessor") and the
RICHMOND AREA ASSOCIATION FOR RETARDED CITIZENS (hereinafter
"Lessee").
WIINESSEIH~
WHEREAS, the Lessor is the owner of a certain parcel of land with
improvements thereon commonly known as "Camp Baker";
AND WHEREAS, the Lessor and Lessee desire that Camp Baker be utilized to its
fullest potential by providing programs for and services to the elderly and persons with
mental, physical or other handicaps;
NOW, THEREFORE, in consideration of the sum of Ten Dollars ($10.00), the
receipt of which is hereby acknowledged, and of the mutual covenants set out herein, the
Lessor does hereby demise and lease unto the Lessee the following described premises
(hereinafter referred to as "Camp Baker"), to-wit:
All that certain parcel of land with improvements, personal property and
appurtenances thereon located or thereto belonging, located in the Bermuda
Magisterial District, Chesterfield County, Virginia, containing 22.75 acres more or
less, and commonly known as "Camp Baker", being the same property conveyed
by W. W. Baker Child Welfare Camp, Incorporated to the Lessor by deed dated
September 7, 1938 and recorded in the Clerk's Office of the Circuit Court of the
County of Chesterfield Virginia in Deed Book 244 at page 304.
To have and hold the same subject to the conditions, covenants and restrictions contained
herein.
000099
ARTICLE I
TERM
A. The initial term of this lease shall be for a period of ten (10) years and
shall begin on July 1, 2006 and shall end on June 30, 2016 unless terminated sooner or
extended as provided herein.
B. At the expiration of the initial term and extended term(s), this lease will be
extended for a term of five (5) additional years unless either the Lessor or Lessee notifies
the other, prior to such expiration date, of its intention not to so extend the term of this
lease. The first two extended terms may also be extended in the same manner, but under
no circumstances will this lease be extended beyond June 30, 2031.
ARTICLE II
CAMP BAKER MANAGEMENT BOARD
A. The responsibilities of overseeing, monitoring, operating and managing
Camp Baker shall lie with the Camp Baker Management Board ("Management Board")
unless otherwise provided herein.
B. The Management Board shall be comprised of the following eight persons,
all of which shall be appointed by the Chesterfield County Board of Supervisors:
1. One person from each magisterial district of Chesterfield County.
2. One person who is a representative of the Chester Civitan Club.
3. One person who is a representative of the Lessee.
4. One ex-officio, non-voting representative from the administrative
staff of the Lessor who shall act as a liaison between the
Management Board and the Chesterfield County Board of
Supervisors.
Appointrrlents for each position on the Management Board shall be for a three-
year term. The terms shall be staggered in the same manner as the terms are staggered on
the date of this lease.
2723:68543.2
2
0001.00
C. The Management Board shall be authorized to expend funds received
pursuant to Article IV ~~ I and J for maintenance of Camp Baker. The Management
Board shall be authorized to expend funds received for capital improvements to Camp
Baker.
D. The Management Board shall control and expend the Jeffress Trust Fund
and all maintenance and capital improvement funds collected by the Board. Further, any
funds raised by the Chester Civitan Club or the Lessee shall be controlled and expended
by those organizations.
E. The Management Board shall have the responsibility for seeIng that
annual and long-term budgets and master plans are completed for Camp Baker. Annual
budgets shall be completed by December 1 of each calendar year for use in the following
calendar year. Long-term budgets and master plans covering a three-year period shall be
completed by December 1 for the three-year period (or portion thereof) following such
date beginning in the year 2006. All master plans shall provide for maximizing the use of
Camp Baker as stated herein.
F. The Management Board shall provide a written report to the Chesterfield
County Board of Supervisors by May 31 of each year on the operation and use of Camp
Baker for the preceding calendar year. The annual report shall include the following:
1. An accounting of all receipts and expenditures pertaining to the
Jeffress Memorial Fund or other funds received by the Board.
2. A summary of the use of Camp Baker by the Lessee and Other
Users including, but not limited to, the type and duration of each
use.
3. An evaluation of the current usage of Camp Baker and
recommendations for further use.
4. A report of contributions made to Camp Baker as labor, cash or
equipment.
2723 :68543~2
3
000:101.
ARTICLE III
USE
A. The use of Camp Baker shall be limited to providing programs for and
services to the elderly and persons with mental, physical or other handicaps. Use by any
other group or organization shall be only with the approval of the Management Board.
B. Camp Baker shall be reserved (hereinafter "Reserved Use") for those
programs of the Lessee currently in operation or for new programs in furtherance of
Lessee's efforts to provide service to the elderly and persons with mental, physical or
other handicaps. If Lessee wishes to develop new programs or services, it must obtain
the approval of the Executive Director of the Chesterfield Community Services Board,
which approval will not be unreasonably withheld. The Lessee shall also meet with
county staff of the mental health, mental retardation and substance abuse department on
at least an annual basis to assess the service needs of the Chesterfield citizens with
mental, physical or other handicaps and to determine ways in which Camp Baker can
assist in meeting those service needs.
C. Lessee acknowledges that Camp Baker services and programs serve not
only Chesterfield citizens, but also residents of other localities. In consideration for the
use of Camp Baker and other assistance and support Lessee has already received from
Lessor, Lessee agrees to give Chesterfield County residents priority for any services or
programs that Camp Baker offers in a manner mutually agreed upon. Lessor currently
uses the respite care and summer camp services provided by Lessee at Camp Baker.
Lessee agrees that its charges to Lessor for these services shall increase in cost not more
than once annually and the increase shall not exceed that of the medical care services
component of the Consumer Price Index for the twelve month period preceding the date
of the increase. For any other services or programs, Lessee agrees to charge Lessor ten
percent (10%) less than the lowest amount Lessee charges other agencies, local
governments or CSBs.
2723:68543.2
4
0001.02
D. To the extent that such use does not conflict with the Reserved Use,
additional use shall be permitted by organizations or agencies (hereinafter "Other Uses")
who have as a primary purpose the benefit and/or treatment of persons with mental,
physical or other handicaps or the elderly; scheduling for Other Users shall be arranged
through the Camp Director or other representative designated by the Lessee which
representative shall be available during normal business hours. In addition, Lessor may
use Camp Baker to the extent that such use does not conflict with the Reserved Use.
Lessor shall not be required to pay any fees for use of Camp Baker in excess of actual
cost incurred by the Lessee as a direct result of such use by the Lessor, which fees Lessee
acknowledges will be less than the fees charged other users.
E. All requests for uses other than that defined above shall be made to the
Management Board for permission to use Camp Baker six ( 6) weeks prior to the
proposed commencement of such use; however, the Management Board shall have full
discretion to accept and approve applications filed less than six (6) weeks prior to the
proposed commencement of such use. Consistent with the desire of the Lessee and
Lessor to utilize Camp Baker to the greatest extent possible, the Management Board shall
endeavor to encourage such additional use of Camp Baker.
F. As a condition of using Camp Baker, all Users shall comply with the
following provisions:
1. All Users shall report to the Camp Director during their use of
Camp Baker. The Camp Director has the duty of enforcing all rules
made for the safe use and preservation of the property.
2. All Users shall pay to Lessee, in advance of the commencement of
their use or as othervvise provided by the Management Board, a user
fee to offset the operating expenses, including but not limited to
maintenance and utilities of the facilities used during the period of
2723:68543.2
5
0001.03
use. The user fee schedule shall be determined by the Management
Board.
3. All Users shall provide adequate liability insurance coverage during
the period of their use, the types and amounts of such coverage
being subject to review and approval of the Lessor's Risk Manager.
4. All Users shall have the responsibility to supervise, operate,
maintain and clean up the facilities they use during the period of
use. All Users shall provide all necessary personnel to meet this
responsibility.
G. A portion of each user fee, as determined by the Management Board, shall
be designated by the Management Board to be expended for maintenance and physical
improvements.
ARTICLE N
COVENANTS OF LESSEE
A. Lessee's use of Camp Baker shall be in accordance with the provisions of
Article III herein.
B. Lessee shall not commit any waste on or to Camp Baker and shall
maintain Camp Baker and all structures, appurtenances, fixtures and personal property
located thereon in good condition, normal wear and tear excepted.
C. Lessee, through an employee it designates as Camp Director, shall oversee
and monitor the day-to-day maintenance, security and use-scheduling of Camp Baker as
an agent of and for the Lessee.
D. Lessee shall, periodically, deliver to the Management Board all user fees
collected pursuant to Article III (F) (2) herein.
E. Lessee shall permit representatives of Lessor or members of the
Management Board to enter upon Camp Baker to examine or investigate the conditions
of the property.
2723 :68543.2
6
000:104
F. Lessee shall be responsible for paying all utilities charges incurred in the
operation and maintenance of Camp Baker including but not limited to charges for
telephone, electricity, gas, fuel oil, kerosene, propane, sewer and water service.
G. Lessee shall keep strict financial accounts of all user fees received by it
relating to Camp Baker, all moneys delivered to the Management Board, and all such
moneys expended by it for maintenance or improvement of Camp Baker; Lessee shall
make such accounting available to the Lessor and the Management Board for inspection
and copying upon request. The Lessor's Internal Auditor shall annually audit these
financial transactions of the Lessee.
H. Lessee shall maintain during the initial term and any additional terms of
this lease the following coverages and minimum limits, with insurance companies rated
no less than VII and B+ by A.M. Best Company:
General Liability $1,000,000 per occurrence
Automobile Liability $1,000,000 per occurrence
Umbrella Liability $1,000,000 per occurrence
Professional Liability $1,000,000 per occurrence
Workers' Compensation Statutory limits
Crime, including computer fraud, forgery or alteration, theft or
disappearance for losses up to $50,000 sustained during
the policy period whether by employee, volunteer, non-
compensated officers, or non-employee.
The Lessor shall be named as an additional insured on the policies for such insurance for
that coverage that applies to Camp Baker. Lessee shall furnish to the Lessor certificates
of the insurance coverages mentioned above on or before the date of this lease, and shall
furnish the Lessor additional certificates of insurance showing current coverages as prior
policies may expire at any time during the lease term, initial or additional.
I. Lessee shall perform all maintenance and make all improvements on or to
Camp Baker and the access road required by state or federal law or regulation, now in
existence or as later amended or promulgated. In addition, the Management Board may
require Lessee to make reasonable improvements to the property designed to improve
2723:68543.2
7
000105
safety or further the purposes of this lease. If Lessee shall fail to perform such required
maintenance or make such improvements within a time period deemed reasonable by the
Management Board, after notice of non-compliance, Lessor may perform such
maintenance or make such improvements itself, at Lessee's expense. Lessee can make
application to the Management Board for financial assistance with required
improvements.
J. Lessee shall perform all maintenance and make all improvements on or to
Camp Baker and the access road that are requested by representatives or agents of any
insurance carner providing insurance coverage relating to Camp Baker if the failure to
perform such maintenance or make such improvements mayor will result in the
reduction or cancellation of such coverage or the increase in the amount of any premium.
If Lessee shall fail to perform such maintenance or make such improvements within a
time period deemed reasonable by the Management Board, after notice to Lessee of the
request by the representative or agent of the carner, Lessor may perform such
maintenance or make such improvements itself, at Lessee's expense. Lessee can make
application to the Management Board for financial assistance with required
improvements.
K. Lessee shall indemnify and save the Lessor harmless from any and all
loss, damage and liability occasioned by, growing out of or arising or resulting from any
default hereunder, or any tortious or negligent act on the part of the Lessee or its agents,
representatives, officials or employees.
L. Lessee shall not assign or sublet, transfer or convey, by any means, this
lease; in the event that the Lessee shall in any manner cease to exist in its present form,
this lease shall immediately terminate.
2723:68543.2
8
000:106
ARTICLE V
COVENANTS OF LESSOR
Lessor shall maintain reasonable property insurance coverages to protect its
interest in the real property of Camp Baker.
ARTICLE VI
TERMINATION
A. If the Lessee shall at any time be in default in the performance of any of
the covenants, terms, conditions or provisions of this lease, and the Lessee shall fail to
remedy such default within one hundred and twenty (120) days after notice of such
default from the Lessor, this lease shall terminate, and the Lessor may enter upon Camp
Baker and again have, repossess and enjoy the same as if this lease had not been made.
B. If the Management Board determines that the Lessee is not utilizing Camp
Baker to the maximum extent practicable, the Management Board shall notify the Lessee
of this fact; Lessee shall have one year from the date of such notice to increase or
improve its utilization of Camp Baker to the satisfaction of the Management Board. If, at
any time after such one-year period has expired, the Management Board determines that
the Lessee is not utilizing Camp Baker to the maximum extent practicable, this lease shall
terminate thirty (30) days after such determination.
ARTICLE VII
ADDITIONAL PROVISIONS
A. Lessor shall be permitted to enter Camp Baker to perform any
maintenance or to construct capital improvements which the Management Board deems
are necessary or advisable. Lessor shall endeavor to prevent unnecessary disruption of
the use of Camp Baker while performing such maintenance or improvements.
B. AllY and all structures erected, improvements made or fixtures affixed to
Camp Baker during the initial or additional term of this lease shall become and remain
the property of the Lessor.
2723:68543.2
9
000:107
c. All employees, agents, representatives, volunteers or officials of Lessee
shall not be deemed to be employees, agents, representatives or officials of the Lessor.
D. Lessor's liability to Lessee, if any, under this lease shall be limited to any
funds received by it hereunder. This provision shall not otherwise affect the legal
obligations, if any, of the Lessor or Lessee.
E. Any and all notices required to be in writing under this lease may be given
to the Lessor by mailing said notice, first class mail, postage prepaid, to County
Administrator, Chesterfield County, P. O. Box 40, Chesterfield, Virginia 23832 and may
be given to the Lessee by mailing said notice, first class mail, postage prepaid, to
Richmond Area Association for Retarded Citizens, 1901 Westwood Avenue, Richmond,
Virginia 23227.
F. This lease shall be governed by the laws of the Commonwealth of Virginia
except for its conflicts of law principles. Any action or dispute arising hereunder shall be
brought in the Chesterfield County Circuit Court.
COUNTY OF CHESTERFIELD,
VIRGINIA
By:
Title: County Administrator
Approved as to form:
Assistant County Attorney
RICHMOND AREA
ASSOCIATION FOR
RETARDED CITIZENS
By:
Ti tIe:
2723:68543.2
10
000:108
STATE OF VIRGINIA
CITY/COUNTY OF
, to-wit:
I, , a Notary Public in and for the City/County
and State aforesaid, do hereby certify that Lane B. Ramsey, whose name as County
Administrator of the County of Chesterfield, Virginia is signed to the foregoing and
annexed Deed bearing date on the _ day of June, 2006, and has acknowledged the
same before me in my jurisdiction aforesaid.
Given under my hand this _ day of June, 2006.
My Commission expires:
Notary Public
STATE OF VIRGINIA
CITY/COUNTY OF
, to-wit:
I, , a Notary Public in and for the City/County
and State aforesaid, do hereby certify that whose name as
of the Richmond Area Association for Retarded Citizens is
signed to the foregoing and annexed Deed bearing date on the _ day of June, 2006,
and has acknowledged the same before me in my jurisdiction aforesaid.
Given under my hand this _ day of June, 2006.
My Commission expires:
Notary Public
2723:68543.2
11
000:109
.
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 2
Meeting Date: June 28, 2006
Item Number: 8.0.8.
Subiect: Award of Construction Contract for County Project #05-0330, Edge
Hill Subdivision Sewer Line Replacement
County Administrator1s Comments:
ReL~ A~ov-~
~
County Administrator:
Board Action Reauested: The Board of Supervisors is requested to award the
construction contract to Southern Construction Utilities, Inc. in the amount
of $211,697.37 and authorize the County Administrator to execute the
necessary documents.
Summarvof Information:
This project consists of construction of approximately 472 feet of 8-inch and
sixty feet of 6-inch sewer lines and associated appurtenances.
Staff received two (2) bids ranging from $211,697.37 to $217,975.00.
Southern Construction Utilities, Inc. submitted the lowest bid in the amount
of $211,697.37. The County's engineering consultant, R. Stuart Royer &
Associates, has evaluated the bids and recommends award of the contract to
the low bidder.
The low bid exceeds our appropriation for construction. Staff requests an
additional $60,000.00 be transferred from sewer fund balance to this project.
Funds are available in the current CIP.
District: Midlothian
Preparer:
Georae B. Haves. P.E.
Title:
Assistant Director of Utilities
Attachments:
DYes
.NO
#
00011.0
.
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 2 of 2
Meeting Date: June 28, 2006
Budaet and Manaaement Comments:
This item requests that the Board award a contract to Southern Construction
Utilities, Inc. in the amount of $211,697.37 to construct approximately 532
feet of wastewater lines and associated appurtenances in the Edge Hill
subdivision. With the Board's approval to transfer $60,000 from the
Wastewater fund balance, sufficient funds will be available in the current
Capital Improvement Program to award the contract.
Preparer:
Allan Carmody
Title: Director. Budaet and Manaaement
0001.1.1.
6)
~~
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 2
Meeting Date: June 28,2006
Item Number: 8.0.9.
Subiect:
Approval of a Change Order to Haley Builders, Incorporated for Construction
of a Masonry Wall Around the Liquid Propane Gas Storage Tanks at the Enon
Public Safety Training Center - Burn Training Facili ty in the Amount of
$69,133.81
County Administrator1s Comments:
12~~ 4~~
County Administrator:
r/IJIf
Board Action Reauested:
Authorize the county administrator to execute a change order to Haley
Builders, Inc. for construction of a masonry wall around the liquid propane
gas storage tanks at the Enon Public Safety Training Center - Burn Training
Facility, in the amount of $69,133.81.
Summary of Information:
The initial plan of the Enon Public Safety Training Center indicated a chain
link fence around a liquid propane gas storage tank area; Liquid propane is
used as fuel for the props located in the class 'B' burn building and for the
various props located in the training field area. A full security review of
the facility revealed the potential targeting of elements of this site by
local hunters using high-powered rifles. This masonry wall will protect the
eight 1000 gallon LPG tanks from becoming targets of opportunity for errant
hunters or in the case of an accidental ignition, the surrounding facilities.
A potential explosion of these tanks could prove disastrous.
Preparer: Francis M Pitaro
DYes
Title: Director. Department of General Services
.NO
Attachments:
I # 0001.12
~
-
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 2 of 2
Meetina Date: June 28. 2006
Budaet and Manaaement Comments:
Funds are available in the project's contingency account for this change
order. The county's administrative policy for change orders requires that
all change orders exceeding $50,000 be approved by the Board of
Supervisors.
Preparer:
Allan M. Carmody
Title: Director. Budaet and Manaaement
000113
~
-
~..
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 2
Meeting Date: June 28, 2006
Subiect:
Item Number: 8.0.10.
Agreement Between Chesterfield County and the Virginia Department of
Transportation ("VDOT") Regarding Debris Clean-Up in the Event of a State of
Emergency Declaration
County Administrator:
Board Action Reauested:
The Board is requested to authorize the County Administrator to execute an
agreement between the county and VDOT regarding debris clean-up from roadways
in the event of a declared state of emergency.
I?e~ fi~
~
County Administrator1s Comments:
Summary of Information:
In the aftermath of Hurricane Isabel in 2003, VDOT and the county cooperated
in clearing roadways in the county of fallen trees and other debris resulting
from the hurricane. The Federal Emergency Management Agency ("FEMA") made
appropriate reimbursement for the expenses incurred by the county for this
clean-up. However, FEMA has indicated that in the future it will only
reimburse expenses incurred for debris removal on state roadways if an
agreement is in place before the declaration of a federal disaster.
Agreements made after the president declares a federal disaster may no longer
be eligible for reimbursement. FEMA only reimburses for expenses incurred
after a federal disaster is declared.
The staff of the General Services Department has worked with VDOT to allocate
clean-up responsibilities in the county in the event an official state of
emergency exists and fallen trees and other debris block roadways. The
agreement would become effective upon a declaration at the state or federal
level covering Chesterfield County and would continue until clean-up efforts
are completed. The agreement, attached, outlines the roads that the county
resources will clear (sub-divisions and residential areas) and the roads that
VDOT will clear (primary routes - see attached) to preclude duplication of
effort and confusion in clearing schedules.
Title: Director. General Services
1305:72231.1
Attachments:
DNO
# 0001.1.4
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 2 of 2
The agreement is currently being circulated within VDOT for approval and
signature. The Board is requested to authorize the county administrator to
execute the agreement, in a form acceptable to the county attorney, when it
is received back from VDOT. Staff suggests that the authorization should be
provided now to expedite the signature process.
1305:72231.1
0001.:15
AGREEMENT
THIS AGREEMENT, dated as of , 2006, is between the VIRGINIA
DEP ARTMENT OF TRANSPORTATION ("VDOT") and the COUNTY OF CHESTERFIELD,
VIRGINIA ("COUNTY") and it is mutually agreed to be effective and terminated under the
provisions of this Agreement.
WHEREAS, VDOT is an agency of the Commonwealth of Virginia and the County is a
political subdivision of the Commonwealth of Virginia; and
WHEREAS, as a potential result of future hurricanes, or other natural or major disasters,
as defined by Virginia law, this Agreement is effective when the Governor of Virginia declares
that a state of emergency exists for the Commonwealth that includes Chesterfield County; and
WHEREAS, under Title 44, Chapter 3.2 of the Code of Virg:inia, as well as under general
law, including, but not limited to Section 33.1-13 of the Code of Virginia with respect to VDOT,
the parties to this Agreement are authorized to enter into agreements for their mutual aid and
benefit; and
WHEREAS, due to the widespread destruction that can be caused by a "major disaster",
as that term is defined in Vir~inia Code ~ 44-146.16, it may be necessary for both the County
and VDOT to clear trees, branches, brush and other vegetative debris (collectively "debris")
from the rights of way of highways, roads and streets in Chesterfield County and surrounding
areas; and
WHEREAS, it is to the mutual benefit of the parties that they not unnecessarily duplicate
their debris clearing efforts; and
WHEREAS, it is to the mutual benefit of the parties that they recover all debris removal
cost reimbursement to which they may be entitled under and in accordance with applicable law;
and
1305:63461.1
1
000:11.6
WHEREAS, this agreement will become operative by mutual agreement by an exchange
of communications that indicate that both parties agree that the Agreement should be made
operative. Roads listed may be modified by mutual agreement based upon current circumstances.
NOW THEREFORE, in consideration of the mutual benefits, which each of the parties
will receive from this Agreement, the parties agree as follows:
1. VDOT will, in accordance with VDOT regulations, policies and standards,
remove vegetative debris from the VDOT rights-of-way of the highway and roads listed in
Appendix A, which are located in Chesterfield County, during the pendency of a major disaster
and/or state of emergency, and continuing until such time as the parties agree that such a
response is no longer necessary to effectively remove debris from the affected highways and
roads.
2. The county will, in accordance with County regulations, polices and standards,
remove debris from the VDOT rights of way of other highways, roads and streets in Chesterfield
County, under the same conditions as set forth in the preceding paragraph of this Agreement.
3. The County hereby agrees to provide, through its Director of General Services,
emergency mutual aid for debris removal as may be requested by VDOT. The aid rendered shall
be to the extent of available personnel and equipment not required for emergency response needs
of the County. The judgment of the Director of General Services or his designee shall be final as
to the personnel and equipment so available.
4. Personnel dispatched to aid VDOT shall remain employees of the County. The
County retains the right to withdraw any and all aid rendered upon direction of the Director of
General Services.
5. The Director of General Services will maintain a list of hourly rates, equipment
costs and hours worked for all such aid rendered to VDOT.
1305:63461.1
2
0001.1.7
6. The County and the VDOT will maintain workers' compensation coverage for its
own employees and liability coverage for its own vehicles and equipment. Any uninsured or
extraordinary expenses may be a part of claimed costs for reimbursement. VDOT agrees to
maintain adequate liability insurance under Virginia law and to hold harmless and indemnify the
County for any and all claims occurring while its personnel and equipment are working under the
direction of VDOT, to the extent allowed by applicable law.
7. The purpose of these recitals is to ensure that the County and VDOT are
reimbursed for all costs to which they may be entitled under applicable law, and to ensure neither
party assumes additional liabilities as a result of this Agreement. Neither party to this
Agreement shall be liable for its failure or refusal to render aid pursuant to this Agreement. The
Director of General Services shall, at his sole discretion, determine the manner which such
emergency aid may be used (or his/her designee in charge of operations).
8. Each party will cooperate with the other to apply for and obtain all cost
reimbursement to which the parties may be entitled in accordance with all applicable laws and
re gulati ons.
VIRGINIA DEPARTMENT OF TRANSPORTATION
By:
Ti tie:
Approved as to form:
000:1:18
1305:63461.1
3
COUNTY OF CHESTERFIELD, VIRGINIA
By:
Ti tie:
Approved as to form:
Jeffrey L. Mincks
Deputy County Attorney
Assuming they have qualified in all other respects for reimbursement, both VDOT and
the County will qualify for reimbursement of costs they expend to remove debris as described by
this Agreement.
FEDERAL HIGHWAY
ADMINISTRA TION
FEDERAL EMERGENCY
MANAGEMENT AGENCY
By:
By:
Ti tie:
Ti tl e:
000119
1305:63461.1
4
APPENDIX A
These roads will be the responsibility of VDOT. These roads are Federal Highway
Administration (FHW A) roadways and all vegetative debris, stumps, and hanging limbs and
leaning trees, if within VDOT right of way or originating on the right of way, will be the
responsibility of VDOT. Chesterfield County will neither collect from any of these roads nor
request reimbursement for any work performed on these roads. For all VDOT -maintained roads
in Chesterfield County not listed, Chesterfield County will remove all vegetative debris and
hanging limbs and leaning trees originating on VDOT right-of-way.
ST A TE ROUTE
NAME
SR00607
SR00611
SR00616
SR00616
SR00616
SR00619
SR00620
SR00621
SR00621
SR00621
SR00622
SR00626
SR00626
SR00627
SR00628
SR00628
RT. 10-West Hundred Rd
I Iron Bridge Parkway
RT. 36-River RdlChesterfield Ave.
Powhite Parkway
Harrowgate Rd.
Centralia Rd.
Huguenot Rd.
Chippenham Parkway
RT. 288
Matoaca RdlPickett Ave.
River Rd.
Beaver Bridge Rd.
Skinquarter
Courthouse Rd.
Moseley Rd.
Mount Herman Rd I
County Line Rd.
Huguenot Springs Rd.
Kingsland Rd.
Curtis St.
South Chester Rd.
Osborne Rd.
Happy Hill Rd.
Golf Course Rd.
Black Rd.
Eppes Fall
Winterpock Rd.
Clayville Rd.
Lakeview Rd.
Woodpecker Rd.
Woodpecker Rd.
Hickory Rd.
Trents Bridge
SROOO 10
SR00036
SR00076
SROOI44
SROO 145
SR00147
SR00150
SR00288
SR00600
SR00602
SR00603
SR00603
SR00604
SR00605
SR00606
1305:63461.1
5
0001.20
ST A TE ROUTES
SR00632
SR00632
SR00632
SR00632
SR00633
SR00634
SR00636
SR00636
SR00637
SR00638
SR00641
SR00641
SR00643
SR00646
SR00646
SR00647
SR00647
SR00649
SR00651
SR00651
SR00651
SR00651
SR00653
SR00653
SR00653
SR00654
SR00654
SR00654
SR00655
SR00655
SR00656
SROO659
SR00671
SR00662
SR00663
SR00664
SROO667
SR00668
SR00668
SR00668
SR00672
SR00672
1305:63461.1
APPENDIX A (CONTINUED)
NAMES
Chalkley
S. Chalkley
Iron bridge Blvd.
Lewis Rd.
Rowlett Rd.
Cattail Rd.
Exter Mill Rd.
Nash Rd.
Hopkins Rd.
Cogbill Rd.
South Beulah
Beulah
Jessup Rd.
Cedar Creek Rd.
Taylor Rd.
Hicks Rd.
Reams Rd.
Newbys Bridge
N. Bailey bridge
Belmont Rd.
S. Belmont
Newbys Bridge
Courthouse Rd.
Qualla Rd.
Second Branch
Baileys Bridge
Bundle Rd.
Spring Rd.
Beach Rd.
Lori Rd.
Bellwood Rd.
Hensley Rd.
Hallsboro Rd.
Spring Run
Elkhardt Rd.
Coalboro Rd.
Otterdale Rd.
Old Bailey Bridge Rd.
Woolridge
N . Woolridge
Adkins Rd.
N. Arch Rd.
6
000:121.
STATE ROUTES
SR00672
SR00674
SR00675
SR00677
SR00678
SR00678
SR00678
SR00678
SR00683
SR00697
SR0070 1
SR00702
SR00702
SR00711
SR00718
SR00720
SR00727
SR00727
SR00742
SR00746
SR00754
SR00754
SR00755
SR00755
SR00755
SR00770
SR00777
SR00818
SR00827
SR00907
SR00950
SROI107
SR01520
SR01520
SR01774
SR01789
SR01921
SR03430
1305 :63461.1
APPENDIX A (CONTINUED)
NAMES
s. Arch Rd.
Cranbeck Rd.
Robious Rd.
Old Buckingham Rd.
Buford Rd.
W. Providence Rd.
N. Providence Rd.
S. Providence Rd.
Forest Hill Ave.
Bermuda Hundred Rd
White Pine Rd.
Mc Ennally Rd.
N. Spring Run
Robious Rd.
Rockaway Rd.
Lucks Lane
Alverser Dr.
Murry Olds Dr.
Canasta
N. Enon Church Rd.
Coalfield Rd.
Commonwealth Ctr.
Arboretum Pkwy.
N. Pinetta Dr.
W. Pinetta Dr.
Meadowdale Blvd.
Johnston Willis Dr.
Lawing Dr.
Allied Rd.
Warbro Rd.
Charter Colony Parkway
East River Rd.
Ecoff Ave.
Curtis St.
Trade Rd.
Southlake Blvd.
Brandermill Parkway
Boulders Parkway
7
0001-22
I)
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 2
Meeting Date: June 28, 2006
Item Number: 8.0.11.
Subiect: Approval of Revised Sewer Contract for Tomahawk Creek Trunk Sewer -
phase II (The Sanctuary at Watermill), Contract Number 03-0221
County Administrator:
kUo~t1/)~V?~(r~ A-~~
~
County Administrator1s Comments:
Board Action Reauested: Staff reconunends that the Board of Supervisors
approve the revised contract and authorize the County Administrator to
execute any necessary documents.
Summary of Information:
This project includes the extension of 3,636 L.F.I of 36" oversized
wastewater lines. The Developer is required to have a 12" wastewater line to
serve his development. Staff has requested that the wastewater lines be
oversized to provide service to the adjoining properties. In accordance with
the ordinance, the Developer is entitled to refunds for the construction cost
of the oversized improvements.
Developer:
PMF, LLC
Contractor:
Lyttle utilities, Inc.
Contract Amount:
Estimated County Cost for Oversizing
Cash Refund . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . · · · $ 87 , 665 . 50
Refund thru Connections. ..... ..... ......... ...... $86,817.50
Estimated Developer Cost .... ......... ....... .... ..... $412,844.00
Es t ima ted Total .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . · · · · · $ 5 87 , 327 . 00
Code:
Cash Refunds - Oversizing
Refunds thru Connections - Oversizing
5N-572WO-E4C
5N-572VQ-E4C
District:
Clover Hill
Attachments:
J. E. Beck. Jr.
. Yes
Title: Assistant Director of Utilities
Preparer:
DNa
#
JvO:t23
A
-
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 2 of 2
Meeting Date: June 28, 2006
Budaet and Manaaement Comments:
This item requests that the Board award a contract to Lyttle Utilities,
Inc. in the amount of $587,327 to construct approximately 3,636 feet of
wastewater lines and associated appurtenances. Sufficient funds are
available in the current Capital Improvement Program to award the contract.
Preparer:
Allan Carmody
Title: Director. Budaet and Manaaement
000:124
VICINITY SKETCH
Tomahawk Creek Trunk Sewer Ph. II
County Project # 03-0221
Pro p 0 S8 dOve rsi zed 3611 ----.---.__......_
Wastewater Line ---
Co. Proj. # 03-0221
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Proposed Subdivision
The Sanctuary @ Watermill
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Chesterfield County" Department of Utiltties
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: June 28, 2006
Item Number: 8.D.12.a.
Subiect: Acceptance of Parcels of Land for Meadowville Lane from the
Economic Development Authority of the County of Chesterfield
County Administrator1s Comments:
R.~~ JJ~
~
County Administrator:
Board Action Reauested: Accept the conveyance of parcels of land containing a
total of 0.164 acres from the Economic Development Authority of the County of
Chesterfield formerly known as the Industrial Development Authority of the
County of Chesterfield, and authorize the County Administrator to execute the
deed.
Summarvof Information:
Staff requests that the Board of Supervisors accept the conveyance of parcels
of land containing a total of 0 .164 acres for Meadowville Lane. This
dedication is for the relocation of the cul-de-sac of Meadowville Lane, an
interior roadway within Meadowville Technology Park and will be part of the
State secondary system of highways.
Approval is recommended.
District: Bermuda
Preparer:
John W. Harmon
Title: Riaht of Way Manaaer
Attachments:
. Yes
DNO
#
000:126
VICINITY SKETCH
~-\(~C~EPT.:\NC~E OF P .~CELS OF LAND FOR l\fE...IDo\,r'lILLE,
L.:\NE FROl\.{ TIlE EC~ONOl\,'nC~ DE\TELOPl\'IENT ...~IJTHORIT"\Y
OF TIlE (~OlTNTt'" OF (~HESTERFIELD
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0001.28
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: June 28, 2006
Item Number: 8.D.12.b.
Subiect: Acceptance of a Parcel of Land for an Elementary and Middle School
Site from the Cormnonwealth of Virginia, Department of
Transportation
County Administrator:
R~~J A~
~
County Administratorls Comments:
Board Action ReQuested: Accept the conveyance a parcel of land containing 93. 2
acres, more or less, from the Commonwealth of Virginia, Department of
Transportation, and authorize the County Administrator to execute the deed.
Summarvof Information:
Staff requests that the Board of Supervisors accept the conveyance of a
parcel of land containing 93.2 acres, more or less, for an elementary and
middle school site along I-295 from the Commonwealth of Virginia, Department
of Transportation.
Approval is recommended.
District: Bermuda
Pre parer:
John W. Harmon
Title: Riaht of Way Manaaer
Attachments:
. Yes
DNO
#
000:129
VICINITY SKETCH
.~C~EPT.:\NC~E OF .~ P.~C~EL OF L.~ FOR .:\N ELEl\IENf.~\T
AND l\'DDDLE, SC~HOOL SITE FROl\..ITIlE (~OlVThl0N\'lEALTH
OF 'lIRGINL.~ DE,P.~Tl\,'IENf OF TR:\NSPORT.~TION
....OHNSOt-t. CREEK
EXIT 15
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t I.c. e qla ~ 833.33 -.e t
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0001.31.
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: June 28, 2006
Item Number: 8.D.12.c.
Subiect: Acceptance of a Parcel of Land Along the South Right of Way Line of
Beach Road from the Trustees of the Episcopal Church in the Diocese
of Southern Virginia
County Administrator:
R~ 4rfb'~
rA!I!
County Administrator1s Comments:
Board Action Reauested: Accept the conveyance of a parcel of land containing 0.24
acres along the south right of way line of Beach Road (State Route 655) from
the Trustees of the Episcopal Church in the Diocese of Southern Virginia, and
authorize the County Administrator to execute the deed.
Summary of Information:
It is the policy of the county to acquire right of way whenever possible
through development to meet the ultimate road width as shown on the County
Thoroughfare Plan. The dedication of this parcel conforms to that plan, and
will decrease the right of way costs for road improvements when constructed.
District: Ma toaca
Preparer:
John W. Harmon
Title: Riaht of Way Manaaer
Attachments:
. Yes
DNO
#
0001.32
VICINITY SKETCH
.~C~C~EPT.:\NC~E OF .~ P~~(~EL OF L~~ .~LONG TIlE
SOlJTH RIGIIT OF \,r.~ ~'" LINE, OF BE,,~~(~H RO~ID
FROl\:ITIlE lRlTSTEES OF TIlE EPISC~OP .~L.
CHlJR(~H IN TIlE DIOC~ESE OF SOlJTHERN 'lIRGINL.~
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Chesterfield County Department of Utilities
0001.33
LINE' TABLE
LINE 'LENGTH ,BEARING
Ll 30.07_, N0.3.02J,49"W
L2 30.:24 503-02' 48"E
CURVE LENGTH RA.DIUS
C1 234.33 4021.00
C2 2.32.30 4051.00,
CURVE TABLE
DEL TA TANGENT
3.20'21." 117.20
3.17'08" 116.18
CHD. BRG. CHORO
N81.26'37"E 234.30
N81.28"3"E 232.27
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DIOCESE OF SOUTt-:iERN VIRGINIA
EPISCOPAL 'CHUR-CH
GPIN: 743651086000000
0.8. 4496, PG. 826
#11915 BEACH ROAD
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0.24 ACRE TO BE DEDICATED
(10,312 sa.FT.)
IRON
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PROPOSED R
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EXISTING R/W
IRON N83-oe 47,
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0.6:t MILE
TO BUNDLE ROAD
1
- -BEACH ROAD
STATE: ROUTE 655
30' R/W
~
C\l
~ THIS SURV~Y IS SUBJECT TD ANY
~ EASEMENT OF RECORD AND OTHER
0) PERTINENT FACTS WHICH ',4' TITLE
co SeARCH MIGHT DiSCLose.
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ALFRED W. PARRISH JR. &
LESLIE D. PARRISH
GPIN: 743652290400000
0.8. 1949, PG. 1684
111911 BEACH ROAD
-lHPROVEHENTS HAY EXIST BUT ARe ,NOT SHOWN.
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NOTE:, THIS PROPERTY IS NDT WITHIN
A FEHA DEFINED FLDOD PLAIN
(FLOOD ZDN€ C)
PANEL ND. 510035 0085 B
EFFECTIVE DAT€: ,MARCH 161 1983
@
JOHN D. HUGHES JR.
GPIN: 742651321600000
0.8. 4604, PG. 53
'12101 BEACH ROAD
PLAT
of
0.24 ACRE OF LAND SITUA TED
SOUTH Dt BEACH ROAD~ ,STAT~ ROUTE
#655J TO B~ D~DICA T€D
MA TDACA DISTRICT
CHESTERFl~LD COUNTY~ VIRGINIA
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FEBRUAR-Y 271 2006
FeBRUARY 211 2006
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SITE, ENGINEEFUNG
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CHES TCRFIEL DI VIRGINIA 23832
PHDNEJ(B04) 748-9011 FAXJ (804) 748-2590
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000:134
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: June 28,2006
Item Number: 8.D.12.d.
Subiect: Acceptance of a Parcel of Land Along the North Right of Way Line of
Iron Bridge Road from Mary W. Cole
County Administrator:
e~A~
~
County Administrator1s Comments:
Board Action Reauested: Accept the conveyance of a parcel of land containing
0.102 acres along the north right of way line of Iron Bridge Road (State
Route 10) from Mary W. Cole, and authorize the County Administrator to
execute the deed.
Summary of Information:
It is the policy of the county to acquire right of way whenever possible
through development to meet the ultimate road width as shown on the County
Thoroughfare Plan. The dedication of this parcel conforms to that plan, and
will decrease the right of way costs for road improvements when constructed.
District: Bermuda
Preparer:
John W. Harmon
Title: Riaht of Way Manaoer
Attachments:
. Yes
DNO
#
0001.35
VICINITY SKETCH
...~(~(~EPT.:\NC~E OF ...~ Pi\RC~EL OF L..i\ND
.~LONG TIlE NORlH RlGm OF "li\. yT LINE, OF
mON BRIDGE RD.ID FROl\.Il\/L~y'r"l C~OLE
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000136
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000:137
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-
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: June 28, 2006
Item Number: 8.D.12.e.
Subiect: Acceptance of a Parcel of Land for the Extension of Deerhill Road
and Deerhill Court from Cloverhill Industrial Park, Incorporated
County Administratorls Comments:
f(~~d A~~
C;~
County Administrator:
Board Action Reauested: Accept the conveyance of a parcel of land containing
3.672 acres from Cloverhill Industrial Park, Inc., and authorize the County
Administrator to execute the deed.
Summarvof Information:
Staff requests that the Board of Supervisors accept the conveyance of a
parcel of land containing 3.672 acres for the extension of Deerhill Road and
Deerhill Court. This dedication is for the development of Cloverhill
Industrial Park Phase 2.
Approval is recommended.
District: Clover Hill
Preparer:
John W. Harmon
Title: Riaht of Way Manaaer
Attachments:
. Yes
DNO
#000:138
VICINITY SKETCH
..:\C~(~EPT..:\N(~E OF i\ P..~(~EL OF L...:\ND FOR TIlE
E,XTENSION OF DEERlllLL RO.ID .:\ND DEERlllLL
(~OlJRT FROl\/1 C~LO'TERIllL,L. INDlTS1RL~L P ..~K INC~
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0001.41.
.
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: June 28,2006
Item Number: 8.D.12.f.
Subiect: Acceptance of a Parcel of Land Along the North Right of Way Line of
Ruffin Mill Road from Mark A. and Francine Y. Landa
County Administrator:
Re,c~ !J~
~
County Administrator1s Comments:
Board Action Reauested: Accept the conveyance of a parcel of land containing O. 11
acres along the north right of way line of Ruffin Mill Road (State Route 746)
from Mark A. and Francine Y. Landa, and authorize the County Administrator to
execute the deed.
Summarvof Information:
It is the policy of the county to acquire right of way whenever possible
through development to meet the ultimate road width as shown on the County
Thoroughfare Plan. The dedication of this parcel conforms to that plan, and
will decrease the right of way costs for road improvements when constructed.
District: Bermuda
Preparer:
John W. Harmon
Title: Riaht of Wav Manaaer
Attachments:
. Yes
DNO
#
000:1.42
VICINITY SKETCH
6~C~CE,PT.:\N(~E OF .~ P.~C~EL OF LAND ~~LONG TIlE,
NORTII RIGHT OF ",7A~T LINE OF RUFFIN l\fiLL
RO~W FROl\{Il\~-\R.K.~ & FR:\NC~INE y L.L\ND.~
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0001.43
~ 4f~~ .
PILOT CORPORATION ~N.~C)~",of. .A
GPIN: 8056384 J8700000 I>.. c.,2 c9q!-'C r """I\fO
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MARK A. AND \ /11'1 &~~ //;
FRANCINE ~ LANDA '-....../ II. ~ ' // "
GPIN: 805638752300000 I' ~ ~ t)
0.8. 4536, PG. 631 8'-1/' ~ ~ ~
2100 RUFFIN MILL RD , 71 ' . ..J_~~
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THIS SURVEY WAS HADE FOR THE PURPOSE ~
DF IOCNTIFYING L€GAL BDUNDARI€S. THIS
SURV~Y DOES NOT PURPORT TO IDENTIFY
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AND 0.11 ACRE OF LAND TO BE DEDICA TED
ACROSS TH~ PROPERTY OF
#2100 RUFFIN HILL ROAD
B~RHUDA DISTRICT
CHESTERFIELD COUNTY" VIRGINIA
SCftLE: 11 = 100' /-fA Y 22J 2006
200
Townes
SITE ENQINEEFUNG
9850 LORI ROAD, SUITE 201
CH€STER"lELD~ VIRGINIA 23832
PHDNC,(804) 748-9011 FAXI (804) 748-2590
EMGHI townes@cctownes.col'l
A\J
000:144
~
Ii
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: June 28, 2006
Item Number: 8.0.12.g.
Subiect: Acceptance of a Parcel of Land Along the North Right of Way Line of
Carver Heights Drive from River Forest Development Company, LLC
County Administrator1s Comments:
k~ A-~
~
County Administrator:
Board Action ReQuested: Accept the conveyance of a parcel of land containing O. 04
acres along the north right of way line of Carver Heights Drive (State Route
708) from River Forest Development Company, LLC, and authorize the County
Administrator to execute the deed.
Summarvof Information:
It is the policy of the county to acquire right of way whenever possible
through development to meet the ultimate road width as shown on the County
Thoroughfare Plan. The dedication of this parcel conforms to that plan, and
will decrease the right of way costs for road improvements when constructed.
District: Bermuda
Preparer:
John W. Harmon
Title: Rioht of Way Manaoer
Attachments:
. Yes
DNO
#0001.45
VICINITY SKETCH
i\.C~(~EPT~:\NC~E OF ..:\P~~(~E<L OF L,~~ i\LONG TIlE
NORTII RIGlIT OF "l.A Y LINE OF (~~.~'!E,R HEIGlITS DRn.TE
FROl\:1 RI\!ER FORE,ST DE,\TELOPl\,'IENf C~Ol\'1P .:\NY"" LLC~
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000:1.46
.
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: June 28, 2006
Item Number: 8.D.12.h.
Subiect: Acceptance of Parcels of Land Along the North Right of Way Line of
Iron Bridge Road and the East Right of Way Line of Chalkley Road
from Tascon-Ironbridge, L.L.C.
County Administrator:
R~~ A~
~
County Administratorls Comments:
Board Action Reauested: Accept the conveyance of six parcels of land containing a
total of 0.235 acres along the north right of way line of Iron Bridge Road
(State Route 10) and the east right of way line of Chalkley Road (State Route
632) from Tascon-Ironbridge, L.L.C., and authorize the County Administrator
to execute the deed.
Summarvof Information:
It is the policy of the county to acquire right of way whenever possible
through development to meet the ultimate road width as shown on the County
Thoroughfare Plan. The dedication of these parcels conforms to that plan,
and will decrease the right of way costs for road improvements when
constructed.
District: Bermuda
Preparer:
John W. Harmon
Title: Riaht of Way Manaaer
Attachments:
. Yes
DNO
#
000:1.48
VICINITY SKETCH
6~C~C~EPT...:\NC~E, OF P 6~C~EL,S OF L.~ ~~LONG TIlE NORTII RIGHI
OF \'l6~t'" LINE OF mON BRIDGE, RO.ID .~ TIlE E.~ST RIGHI OF
"~i\yT LINE OF C~HAL,I(L,EY RO.ID FROl\/I T~~SC~ON-mONBRIDGE, LLC
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0001.51.
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fi It'?
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: June 28, 2006
Item Number: 8.D.13.a.
Subiect: Request permission
Private Easement to
to Install a Private Water Service
Serve Property at 15411 Genito Road
Rec~j APJY'~
~
Wi thin a
County Administrator1s Comments:
County Administrator:
Board Action Reauested: Grant Ronald L. Haney, M. D., Trus tee and Sole Director of
Southside Orthopedic Associates, p.e., permission to install a private water
service within a private easement and authorize the County Administrator to
execute the water connection agreement.
Summary of Information:
Ronald L. Haney, M.D., Trustee and Sole Director of Southside Orthopedic
Associates, P.C. has requested permission to install a private water service
within a private easement to serve property at 15411 Genito Road. This
request has been reviewed by staff and approval is recommended.
District: Ma toaca
Preparer:
John W. Harmon
Title: Riaht of Way Manaoer
Attachments:
. Yes
DNO
#
000:152
VICI N ITY SKETCH
REQITEST PERl\'llSSION TO INST.~LL .~ PRI\r.~TE
\'~.~TER SER\lJCE '\TIHIN .~ PRI\!.~TE EASEl\/IE,NT
TO SE,R\rE PROPERT}"F .~T 15411 GENITO RO.ID
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ROY K. JR. " SUSAN J'
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GPIN: 7'5-"'-540I000OO
0.& "'7, I'Q. 41
/ 11!U(J1 GENITO RQ0
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Ronald L. Ripley, Trustee ~CI'J
QPIN: 7'5-1N-U11OOOOO ~
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"54" QEN/TO RQ0
100
~
SCALE ,. - 100
CURK 'G4TA CHART
~:::"r .I=.~K~=~
PLAT SHOWING PROPOSED 10')(25' PUBUC WATERUNE 4& 25' PRIVATE
WATERUNE EASEMENT LOCATED ON THE PROPERTY OF THOMAS R.
4& SUE 8. FULGHUM ON THE SOUTH UNE OF GENITO ROAD IN
THE 1M TOACA DISTRICT OF CHESTERFIELD COUNTY, VIRGINIA. .
N 368571e.sa
C "7'MM.75
N .3685'44.04
E "7'54'LJI
NOTE: THIS PROPERTY IS LOCATED IN
ZONE -'- AS SHOWN ON fEIM
COIIIIIJNITY PANEL NO. 51D035 lJ05D B
(EFFECTIVE ItIARCH '1, 11&J)
G'~lWli
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HERON POINTE
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GPIN:
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POft'S, JIIN'l'BB aDd ASSOCIATBS. P.C.
.......~.:::: .......
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Q8ID RTH
Date: IL26/06
Scale: "-.100'
J.N. 0601-10
0001.54
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: June 28, 2006
Item Number: 8.D.13.b.
Subiect: Request permission to Construct a Private Road Within a Thirty-Foot
Unimproved County Right of Way
County Administrator:
f2~ A~
~
County Administrator1s Comments:
Board Action Reauested: Grant Farrish Properties, LLC, permission to construct a
private road 151 into a 30' unimproved county right of way, subject to the
execution of a license agreement.
Summarvof Information:
Farrish Properties, LLC, has requested permission to construct a private road
15 I into a 30 I unimproved county right of way. This request has been
reviewed by staff and approval is recommended.
District: Bermuda
Preparer:
John W. Harmon
Title: Riaht of Way Manaaer
Attachments:
. Yes
DNO
# -
000:1.55
VICINITY SKETCH
REQIJEST PE,Rl\..nSSION TO C~ONSIRITC~T
i\ PRI\,! ~~ TE RO.ID ",TIlllN .~~ 30'
lTNIl\'IPRO\!ED C~OlJNTY RI(;m OF \'i...~ ,\"F
W_E
S
OLD LN
..x ~4.
'..</4,1../ N C R E~~ ~
FARM FIELD DR
C h esterfie Id Co U nt,- 0 e p a rtm ent of Util ities
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0001.56
~
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0001.57
LiI",
.
~
~
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: June 28, 2006
Item Number: 8.D.13.c.
Subiect: Request permission to Construct a Fence and Maintain Portions of
Ten-Foot Alleys Within Revised plan of Rayon Park
County Administrator:
R~ A-~
~
County Administrator's Comments:
Board Action Reauested: Grant Lonnie Wade McCoy, Patsy Rose McCoy and Rachel May
Adams Snead, permission to construct a fence and maintain portions of la'
alleys within Revised Plan of Rayon Park, subject to the execution of a
license agreement.
Summarvof Information:
Lonnie Wade McCoy, Patsy Rose McCoy and Rachel May Adams Snead, have
requested permission to construct a fence within a 10' Alley in Block 9 and
to maintain portions of alleys in Block 9 and Block 5 of Revised plan of
Rayon Park as shown on the attached plat. This request has been reviewed by
staff and approval is recommended.
District: Bermuda
Preparer:
John W. Harmon
Title: Riaht of Way Manaoer
Attachments:
. Yes
DNO
#
000:158
VICINITY SKETCH
REQlTEST PERl\/llSSION TO C~ONS1RlJC~T 4.~ FENC~E
.:\ND l\.LWU4.UN PORTIONS OF 10' 4.~LL,EYS \'TIHIN
RE\.r.SED PL4.:\N OF R~ YON
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lAaaIe W. McCoy
2919' AIcoU Roact
D_. 6231 PC. 461
PIN: 789678472300000
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000160
.
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: June 28, 2006
Item Number: 8.D.13.d.
Subiect: Request permission for Landscaping to Encroach Within an Eight-Foot
. Easement, and a Sixteen-Foot Drainage Easement Across Lot 27,
Leland Village at Charter Colony, Section A
County Administrator's Comments: R~~ 4~~
County Administrator: ~
Board Action Reauested: Grant Carol Canada, permission for landscaping to
encroach 4 I, into an 8' easement and a 16 I drainage easement across Lot 27,
Leland Village at Charter Colony, Section A, subject to the execution of a
license agreement.
Summarvof Information:
Carol Canada, has requested permission for landscaping to encroach 41 into an
81 easement and a 16' drainage easement across Lot 27, Leland Village at
Charter Colony, Section A. This request has been reviewed by staff and
approval is recommended.
District: Ma taoca
Preparer:
John W. Harmon
Title: Riaht of Way Manaaer
Attachments:
. Yes
DNO
# 000:161
VICINITY SKETCH
REQlJEST PERl\:fiSSION FOR Li\NDSC~i\PING TO ENC~RO.~C~H
"TIHIN .:\N 8f Ei\SEl\"IENT & i\ 16f DR:\INi\.GE Ei\.SEl\,'IENT .~C~ROSS
LOT 2/ L.EL...:\.ND 'lILL,.~GE .~T C~H.~TER (~OLON\Y SE(~nON.~
EE TER
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II'c. eoqlat ~16.67 .@t
000:1.62
Proposed
_j Improvements 17
;'!
TRCYBURN II LOT27, SECT/ONA
I OATE;08LI2/200'# LElAND VILLAGE at CHAR ~ COLONY
~ SCALE: 1 -=.]0. ,..J.. t .~ ,J.J" t
JOB NO: CO"" 10962 r..,,,es erdt!IrJ r..,oun ~ Irginio
HE: AlAIN STReET HOMES
LOT 26
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, EASEMENT
VARIABLE WIDTH
1IDOr SLOP€
EASeMeNT
10. WATER
EASEUENT
I
NOTE.- THIS PLAT IS
COUP/LED FROM
P/.A TS 01" RECORD.
'.~
,
· PLANNERS · ARCHn1!CTS. ENGINEERS. SURV ORS.
501 8rMcnwav Aoed." 100 -FUcitv'ncMtd. \IItQInia 232:J1.Phone (ICM) 714-1171 .,.. ~ 784-2135
, I
000163
.
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: June 28, 2006
Item Number: 8.0.14.a.
Subiect: Request to Qui tclaim a Portion of Two Sixteen Foot Drainage
Easements Across the Property of Thomlin3, LLC
County Administrator1s Comments:
Re.c-~ A~
County Administrator:
r#(J
Board Action Reauested: Authorize the Chairman of the Board of Supervisors and
the County Administrator to execute a quitclaim deed to vacate a portion of
two 16' drainage easements across the property of Thomlin3, LLC.
Summary of Information:
Thomlin3, LLC has requested the quitclaim of a portion of two 16' drainage
easements across its property as shown on the attached plat. Staff has
reviewed the request and approval is recommended.
District: Midlothian
Pre parer:
John W. Harmon
Title: Riaht of Way Manaaer
Attachments:
. Yes
DNO
# OOOj.64
VICINITY SKETCH
REQITEST TO Q1JITC~L.~"1 ~.\. PORTION
OF T\'.rO 16' DR~.~GE Ei\.SEl\/IENTS
4.~C~ROSS PROPERT\:. OF TIlOl\<ILIN 3 LLC~
N OTTERDAL~
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000:1.65
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 1 of 1
AGENDA
Meeting Date: June 28,2006 Item Number: 8.D.14.b.
Subiect: Request to Quitclaim a Variable width Temporary Reduced Impervious
Best Management Practice Easement Across the Property of CMA
Properties, Incorporated
County Administrator:
R~ j)?~
~
County Administrator1s Comments:
Board Action Reauested: Authorize the Chairman of the Board of Supervisors and
the County Administrator to execute a quitclaim deed to vacate a variable
width temporary reduced impervious BMP easement across the property of CMA
Properties, Inc.
Summary of Information:
CMA Properties lIne. has requested the qui tclaim of a variable width
temporary reduced impervious BMP easement across its property as shown on the
attached plat. Staff has reviewed the request and approval is recommended.
District: Bermuda
Preparer:
John W. Harmon
Title: Riaht of Way Manaaer
Attachments:
. Yes
DNO
I # 0001.67
VICINITY SKETCH
REQlTEST TO QlJITC~L~m"I.i\ ,r.uu.~BLE\'lIDTII
TEl\,'WOR~Y REDIJC~ED Il\,IPER'lIOIJS Bl\<lP E.-\SEl\JIENT
i\.C~ROSS TIlE, PROPERT\'" OF C~l\,'I..~ PROPERTIES INC~
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 1 of 1
AGENDA
Meeting Date: June 28, 2006 Item Number: 8.0.15.
Subiect: Conveyance of an Easement to Columbia Gas of Virginia, Incorporated
County Administrator1s Comments:
f2cc~d 4~~
~
County Administrator:
Board Action Reauested: Authorize the Chairman of the Board of Supervisors and
the County Administrator to execute an easement agreement with Columbia Gas
of Virginia, Inc. across county property at Mid-Lothian Mines Park.
Summarvof Information:
Staff requests that the Board of Supervisors authorize the Chairman of the
Board of Supervisors and the County Administrator to execute an easement
agreement with Columbia Gas of Virginia, Inc. across county property at Mid-
Lothian Mines Park to upgrade service in the area.
This request has been reviewed by staff and approval is recommended.
District: Midlothian
Preparer:
John W. Harmon
Title: Riaht of Way Manaaer
Attachments:
. Yes
DNO
# OU01.'70
VICINITY SKETCH
CONVEYANCE OF AN EASEMENT
TO (~OLlJl\,'IBL-\ G.~S OF ',lRGINI4.~ INC~
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00017:1
UNE TABLE
liNE LENGTH
LI 250.73
L2 112.85
LJ .100.80
L4 15.02
LS .101.59
L6 126.'03
L7 257.48
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HENRY JONES FAUlL Y LC
GPIN: 7 JI706J94700000
0.8. 3180, PG. 542
100' VIRGINIA POWCR
EASEMENT
0.8. 2587, PG.872
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GLEN ROY CORP. ET ALS
GPIN: 732705198700000
D.B. 3231, PG. 420
---
--- --- N/F
--- GENE ~ MORRIS
de BARBARA O. MORRIS
GPIN: 7J2705J99200000
0.8. 1159, PC. 762
............ --- ---
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J! i ~ "- ~ -- _VARIABLE WIDTH GAS
~ PIPELINE EASEMENT
COUNTY OF CHESTERFIELD
GPIN: 731704512700000
0.8. 3853, PG. 286
WALTON PARK
5ECnON F
WORK -~S)
1BJ-2DOO-MP786D-J7?i
05~037786o-00
COWPNtt COLUMBIA GAS OF VIRGINIA, INC.
'DEPMNlNT ENGINEERING
CIVIL ENGINEERING SECTION
~ '
VARIABLE ~DTH GAS PIPELINE EASeMENT
ACROSS THE PROPERTY OF,
COUNTY OF CHESTERAELD
FIELD lOOK '
,,.
MAP(S) RE\1SIONS
B-264-152-L
VIRGINIA
DRAWfG NO.
V47-698-06
SVS'I'EM NO.
380J7001
000172
.
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 3
Meeting Date: June 28, 2006
Item Number: 8.0.16.
Subiect:
Appropriation of Addi tional Funds, Authorization to Enter into Amended
Virginia Department of Transportation/County Project Agreements, and
Authorization to Award Construction Contracts for Two Safety Projects on
Bailey Bridge Road
County Administrator1s Comments:
12~~ /J~
~
County Administrator:
Board Action Reauested: The Board is requested to: 1) appropriate $20,000 in
anticipated VDOT reimbursements for the Bailey Bridge Road west of Holly View
Parkway Project; 2) authorize the County Administrator to enter into amended
VDOT/county project agreements; and 3) authorize the award of construction
contracts for Bailey Bridge Road west of Holly View Parkway Project and the
Bailey Bridge Road west of Battlecreek Drive Project.
Summary of Information:
In 2002, the Board appropriated funds in anticipated VDOT reimbursements and
authorized the County Administrator to enter into the customary VDOT/county
agreements for the administration of two safety projects on Bailey Bridge
Road: Bailey Bridge Road west of Holly View Parkway Project and the Bailey
Bridge Road west of Battlecreek Drive Project. During the design of the
projects, VDOT allocated additional safety funds to the projects based on the
updated estimates. The Board is being requested to appropriate an additional
$20,000 in anticipated VDOT reimbursements to the Bailey Bridge Road west of
Holly View Parkway Project. The VDOT/county agreements for both projects will
need to be amended to allow reimbursement of the additional funds to the
county.
Preparer: R.J. McCracken
Agen637
Title: Director of Transportation
Attachments:
. Yes
DNa
#
0001.73
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 2 of 3
Summarvof Information: continued
Bids for the projects were received on May 30, 2006. Three bids were received
for each project. Shoosmith Brothers submitted the low bid of $393,692 for
the Bailey Bridge Road west of Holly View Parkway Project. The bid is one
percent above the engineer's estimate. Colony Construction submitted the low
bid of $277,777 for the Bailey Bridge Road west of Battlecreek Drive Project.
The bid is twelve percent above the engineer's estimate.
Recent bids for road projects have consistently exceeded engineers'
estimates. After analysis of the bids, staff is of the opinion that the bids
are reasonable. Staff recommends the Board authorize the County Administrator
to award, upon VDOT concurrence, contracts to Shoosmith Brothers for the
Bailey Bridge Road west of Holly View Parkway Project and Colony Construction
for the Bailey Bridge Road west of Battlecreek Drive Project.
Recommendation: Staff recommends the Board:
1) Appropriate $20,000 in anticipated VDOT reimbursements for the
Bailey Bridge Road west of Holly View Parkway Project;
2) Authorize the County Administrator to enter into amended
VDOT / county proj ect administration agreements, acceptable to the
County Attorney;
3) Award, subject to VDOT concurrence, a $393,692 construction
contract to Shoosmith Brothers for the Bailey Bridge Road west of
Holly View Parkway Project; and
4) Award, subject to VDOT concurrence, a $277,777 construction
contract to Colony Construction for the Bailey Bridge Road west of
Battlecreek Drive Project.
District:
Matoaca
000:174
.
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 3 of 3
Meeting Date: June 28,2006
Budaet and Manaaement Comments:
This item requests appropriation of $20,000 in anticipated VDOT
reimbursement and award of contracts for both of the Bailey Bridge Road
projects: west of Holly View Parkway and west of Battlecreek Drive. Both
of these road projects are 100% VDOT funded.
Pre parer:
Allan M. Carmody
Title: Director. Budaet and Manaaement
0001.75
Bailey Bridge Road west of Holly View Parkway Project
BID RESULTS (received May 30, 2006)
Shoosmith Brothers
Dwight Snead Construction
JIREH Construction
BUDGET
Preliminary Engineering
Right-of-way & Utility Relocation
Construction Bid
Construction Contingency
Construction Ad m i n istration/I nspection
Total
APPROPRIATIONS
September 18, 2002
June 28, 2006 - pending
Total
$532,000
$20,000
$552,000
$393,692
$396,474
$448,470
$45,000
$0
$393,692
$63,308
$50,000
$552,000
000:176
Bailey Bridge Road west of Battlecreek Parkway Project
BID RESULTS (received May 30, 2006)
Colony Construction
Shoosmith Brothers
JIREH Construction
$277,777
$278,583
$378,000
BUDGET
Preliminary Engineering
Right-of-way & Utilities
Construction Bid
Construction Contingency
Construction Administration/I nspection
Total
$43,000
$0
$277,777
$49,223
$50,000
$420,000
APPROPRIATIONS
September 18, 2002
Total
$420,000
$420,000
0001.77
Bailey Bridge Road
Safety Projects
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 3
Meeting Date: June 28, 2006
Item Number: 8.0.17.
Subiect:
Appropriation and Transfer of Funds for the Winchester Green Sidewalk and
Streetscaping Enhancement Project
County Administrator's Comments: R~J AIf'1-~
County Administrator: ~
Board Action Reauested: The Board is requested to 1) appropriate $180, 000 in
anticipated VDOT reimbursements, 2) transfer $25,000 from the General Road
Improvement Account to the Winchester Green Sidewalk and Streetscaping
project for the local match, and 3) authorize the county administration to
enter into the necessary environmental permi ts for the Winchester Green
Sidewalk and Streetscaping Enhancement Project.
Summary of Information:
In April 2003 and March 2004, the Board approved the designation and transfer
of funds for the local match and adopted resolutions supporting the
Winchester Green Sidewalk and Streetscaping Enhancement Project. In addition,
the Board authorized the County Administrator to enter into the customary
VDOT/County agreements for the administration of the project. VDOT has
allocated enhancement funding for the project: $80,000 for FY04 and $100,000
for FY05. A 20 percent local match is required. The Board transferred $20,000
from the General Road Improvement Account in April 2003. Staff recommends
$25,000 be transferred from the General Road Improvement Account to the
Winchester Green Sidewalk and Streetscaping project.
Preparer: R.J. McCracken
Agen638
Title: Director of Transportation
Attachments:
. Yes
DNa
# 0001. 79
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 2 of 3
Summary of Information: continued
The Better Housing Coalition has designed plans for the sidewalk and is in
the process of setting aside the necessary right-of-way for the sidewalk.
Therefore, the majority of the enhancement funds will be going towards the
construction of the project. Staff will need to secure the environmental
clearances and resolve any utility conflicts prior to advertising the
construction contract.
Recommendation: Staff recommends the Board:
1) Appropriate $180,000 in anticipated VDOT reimbursements for the
Winchester Green Sidewalk and Streetscaping Enhancement Project,
2) Transfer $25,000 from the General Road Improvement Account to the
Winchester Green Sidewalk and Streetscaping project for the local match,
and
3) Authorize the County Administrator to obtain the necessary environmental
permits.
District:
Bermuda
000:180
.
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 3 of 3
Meeting Date: June 28, 2006
Budaet and Manaaement Comments:
This item requests appropriation of $180,000 in anticipated VDOT
reimbursement and transfer of $25,000 from the General Road Improvement
Account to cover costs associated with the Winchester Green Sidewalk and
Streetscaping Project. Sufficient funds are available in the General Road
Improvement Account to transfer.
Preparer:
Allan M. Carmody
Title: Director. Budaet and Manaaement
0001.81.
Winchester Green Sidewalk and Streetscaping
Enhancement Project
Budget
Design & Environmental Investigations
Right-of-Way
Utility Adjustments
Construction
Construction Contingency
Construction Administration and Inspection
Total
ESTIMATED COST
$17,000
$ 0
$10,000
$150,000
$18,000
$30,000
$225,000
REVENUE
SOURCE & DATE
AMOUNT
$ 80,000
$100,000
$ 20,000
$25,000
$225,000
VDOT Enhancement FY04
VDOT Enhancement FY05
County Enhancement Match GRIA 4/23/03
County Enhancement Match GRIA 6/28/06
Total
000:182
Winchester Green Sidewalk and Streetscaping
Enhancement Project
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Priorities:
1. Bensley ComrTIons Boulevard betvveen Taw Street and Route 1
2. Route 1 betvveen Tower Road and Bensley Commons Boulevard
3. Alcott Road
0001.83
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: June 28, 2006
Item Number: 8.0.18.
Subiect: Approval of the Purchase of Right of Way and Slope Easement for
Access to the Bermuda Area Schools from Hubert Blake Rochelle
County Administrator's Comments:
i(<-c~d A~
~
County Administrator:
Board Action Reauested: Approve the purchase of right of way and slope easement
for access to the Bermuda Area Schools Site and authorize the County
Administrator to execute the sales contract and deed.
Summarvof Information:
Staff requests that the Board of Supervisors approve the purchase of 0.020
acres of right of way and a variable width slope easement on the east of
Bermuda Orchard Lane for $1,500. Funds for this purchase plus closing and
acquisi tion costs are in the School Board 's ClP budget. Approval is
recommended.
District: Bermuda
Preparer:
John W. Harmon
Title: Right of Way Manaqer
Attachments:
. Yes
DNa
#
VICINITY SKETCH
APPROVAL OF TIlE PURCHASE OF RIGffi OF ''lAY AND
SLOPE EASEhIENT FOR ACCESS TO TIlE BERh,'IODA .4.REA
SCHOOLS SITE FROl\I IllTBERT BLAKE ROCHELLE
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13811 Bermuda Orchard Ln
Rochelle, Hubert Blake Q
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LINE
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NOTES:
EA5EMENT LINE TABLE
LINE BEARING DISTANCE
El 586'40'l.3"E 10.12'
E2 50.3'50' .31"E 16. .32'
E.3 504'.36'07"E 50.56'
E4 502'.31 '12"W 62.4.3'
E5 N05'.30'42"W 1.30.24'
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1. THIS PLAT WAS PREPARED WITHOUT
THE BENEFIT OF A TITLE BINDER,
THEREFORE ALL EXISTING EASEMENTS
MAY NOT BE SHOWN.
2. IMPROVEMENTS ARE NOT SHOWN ON
THIS PLAT.
o DENOTES ROD FOUND
. DENOTES ROD TO BE
SET UPON COMPLETION
OF ROADWAY
IMPROVEMEN TS
TAX 10 NO. 817648326000000
ATLANTIC BAPTIST BIBLE COLLEGE, INC.
O.B. 1630 PG. 905
N .3648301. 01
E 11816809.47
S86'40'13"E
1172.58'
VARIABLE WIDTH
PERMANENT SLOPE
EASEMENT
. 0.021 AC.
rT'\
(J1
TAX 10 NO. 817648381900000
HUBERT BLAKE ROCHELLE
D.B. 1536 PG. 18
13811 BERMUDA ORCHARD LANE
10' WATERLINE
EASEMENT
0.6. 2012 PG. 390
BERMUDA OCHRE
LOT 4 (IN PART)
0.8. 120 PG. 164
N86'50'44"W
N 3648151.59
E 11816813.84
TAX 10 NO. 817648400400000
KENNETH N. ADAMS AND
DELORES MARIE PARSON
0,8. 1519 PG. 592
0.8. 2477 PG. 277
1181.98'
PLAT SHOWING 0.020 ACRE OF
LAND AND A VARIABLE WIDTH
PERMANENT SLOPE EASEMENT
LYING ON THE EAST UNE OF
BERMUDA ORCHARD LANE
STANDING IN THE NAME OF
HUBERT BLAKE ROCHELLE',
COUNTY PROJECT NO: 05-0426i
COUNTY SITE PLAN NO.: 06PR0247
BERMUDA DISTRICT Chesterfle d County, Va
. ;.i:
'tOtIR'V1S1OHAOUMoTllROUGHOUIIS DATE: FEB. 16 2006 SCALE: AS SHOWN
SHEETl OF 1 J.N.: 22456
DRAWN BY: REB CHECK BY: REB
40 0 20 40
~-~
CRAPHIC SCALE
, INCH - 40 FEET
THIS DRAWING PRE'AR!D AT THe
~TlOl'fIICI
1001 .....1d4n ""may, 5lIIta 300 I -. VA Z3:US
L .., _
Sit. DlIv.lopm.nt
80
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TIMMONS GROUP ........
8
~~'1
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 2
Meeting Date: June 28, 2006
Item Number: 8.0.19.
Subiect:
Authorize the Acceptance and Appropriation of a Contribution Made to the
Chesterfield County Public Library on Behalf of a Former Bon Air Library
Customer
County Administrator1s Comments:
kectfrM?{Ucf I/;r~
County Administrator:
r/d(
Board Action Reauested:
Authorize the Library to receive and appropriate $147,500 that the Library
has received as beneficiary of the Hanh P. Hellenguard Trust in memory of
Hanh Hellenguard and Dennis Hellenguard.
Summary of Information:
The Board of Supervisors is requested to approve the acceptance and
appropriation of $147,500 received by the Chesterfield County Public Library
as a beneficiary of the Hanh P. Hellenguard Trust. The funds will be reserved
and library staff will recommend a planned use for the funds at a later time.
Preparer:
Michael R. Mabe
Title: Librarv Director
Attachments:
DYes
.NO
# 0001.88
.
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 2 of 2
Meetinq Date: June 28,2006
Budaet and Manaaement Comments:
Funds have been received by the county and are available for appropriation.
The donor has requested that the funds be designated for use at the Bon Air
Branch.
Preparer:
Allan M. Carmody
Title: Director. Budaet and Manaaement
000:1.89
.,.,-
. .-
tI ~
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: June 28, 2006
Item Number: 8.0.20.
Subiect:
Transfer of $395 Each From the Midlothian, Matoaca, Dale, Bermuda and Clover
Hill District Improvement Funds ($1,975 Total) to the Fire Department to
Defray the Costs Associated with Cadet Safety Camp
County Administrator1s Comments:
County Administrator:
~
Board Action ReQuested:
The Board is requested to transfer of $395 each from the Midlothian, Matoaca,
Dale, Bermuda and Clover Hill District Improvement Funds ($1,975 Total) to
the Fire Department to defray the costs associated with Cadet Safety Camp.
Summarvof Information:
Each Supervisor has requested the Board to transfer $395 from their
respective District Improvement Funds for a total of $1,975 to the Fire
Department to help defray the costs associated with Cadet Safety Camp which
will be offered by the Department's Fire and Life Safety Division in
conjunction with the Police and Sheriff's Departments. This camp is offered
to provide a safe and fun learning environment that enhances leadership
skills based on respect, responsibility and teamwork to young people ages 10
to 12. The Board is legally authorized to transfer public funds to a County
department to conduct public safety programs for County ci tizens. The
purchase of supplies must be made by Chesterfield Fire and EMS in accordance
with the Virginia Public Procurement Act and County purchasing policies.
For information regarding available balances in the District Improvement Fund
accounts, please reference the District Improvement Fund Report.
Preparer:
Allan M. Carmody
Title: Director. Budaet & Manaaement
72267.1
Attachments:
. Yes
DNO
# 0001.90
DISTRICT IMPROVEMENT FUNDS
APPLICATION
This application must be completed and signed before the County can consider a
request for funding with District Improvement Funds. Completing and signing this form
does not mean that you will receive funding or that the County can legally consider your
request. Virginia law places substantial restrictions on the authority of the County to give
public funds, such as District Improvement Funds, to private persons or organization and
these restrictions may preclude the County's Board of Supervisors from even considering
your request.
1. What is the name of the applicant (person or organization) making this funding
request?
Chesterfield Cadet Safety Carno 2006 (June 27 - June 30)
2. If an organization is the applicant, what is the nature and purpose of the organization?
Also, attach organization's most recent articles of incorporation and/or bylaws to
application.
N on-aoolicable
3. What is the amount of funding you are seeking? $2..500.00
4.
J "~\,,~~
/VC.3J
5. Is any County Department involved in the project, event or program for which you are
seeking funds?
Yes.. this is a collaborative orOl!ram Dut on bv Chesterfield Fire & EMS..
Chesterfield County Police DeDartment and Chesterfield County Sheriff's Office.
0001.91.
6. If this request for funding will not fully fund your activity or program, what other
individuals or organization will provide the remainder of the funding?
A rel!istration fee of $50.00 oer cadet attendine camo.
7. If applicant is an organization, answer the following: D" a'Policable
8. What is the address of the applicant making this funding request?
Chesterfield Fire and EMS
Post Office Box 40
Chesterfield.. Virl!inia 23238
9. What is the telephone number, fax number, e-mail address of the applicant?
804.751.4726 (work)
804.706.2810 (work)
maD f!erD~ch esterfield. f!OV
Signature of applicant. If you are signing on behalf of
an organization, you must be the president, vice-
president, chairman/director, or vice-chairman, of the
organization.
~--.~
Signature
Fire Chief
Title (if signing on behalf of an organization)
PSlul\V. MSlugpr
Printed Name
~ .. 'to. \. .. ~ ""
Date
63533.1
Page 2
0001.92
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: June 28, 2006
Item Number: 8.0.21.a.
Subiect: Approval of the Purchase of Land for the Bermuda Area Schools from
Andrew G. Keck, Jr. and Hannah M. Keck
County Administrator's Comments: R.~J 4~
County Administrator: ~
Board Action Reauested: Approve the purchase of 26.397 acres, more or less, of
land for the Bermuda Area Schools Project and authorize the County
Administrator to execute the sales contract and deed.
Summary of Information:
Staff requests that the Board of Supervisors approve the purchase of 26.397
acres, more or less, of land for $500,000. Funds for this purchase plus
closing and acquisition costs are in the School Board's elP budget. Approval
is recommended.
District: Bermuda
Preparer:
John W. Harmon
Title: Riqht of Way Manaqer
Attachments:
. Yes
DNa
#
VICINITY SKETCH
APPROYAL OF mE PlJRCHA.SE OF RIGHI OF \VAY
FOR ACCESS TO mE BERlVIUDA AREA SCHOOLS
FROl\'1 ANDRE\V G KECK JR AND HANNAH IVI KECK
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: June 28, 2006
Subiect:
Item Number: 8.0.21.b.
Approval of the Purchase of Right of Way for Access to the Bermuda
Area Schools from Beverly Blair McDowell and Marleene Foster
McDowell
;2~ A-Ird
County Administrator's Comments:
County Administrator:
~
Board Action Reauested: Approve the purchase of right of way for access to the
Bermuda Area Schools Site and authorize the County Administrator to execute
the sales contract and deed.
Summarvof Information:
Staff requests that the Board of Supervisors approve the purchase of 0.133
acres of right of way on the east of Bermuda Orchard Lane for $3,458.00.
Funds for this purchase plus closing and acquisition costs are in the School
Board's ClP budget. Approval is recommended.
District: Bermuda
Preparer:
John W. Harmon
Title: Right of Wav Manaqer
Attachments:
. Yes
DNa
#
VICINITY SKETCH
APPROV"AL OF mE PURCHASE OF RIGHI OF \VA Y FOR
ACCES TO mE BERl\I11I)A AREA SCHOOLS FROJ\,1 BEY"ERL Y
BLAIR J\-1CDO\VELL AND J\.IARLEENE FOSTER l\-1CDO\VE.LL
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Mr. & Mrs. Beverly B McDowell<
13701 Bermuda Orchard Dr
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o DENOTES ROO FOUND
· DENOTES ROO TO BE SET UPON
COMPLETION OF ROADWAY IMPROVEMENTS
,TAX 10 NO. 816649882000000
FRANCIS R. CUFFE AND JOSIE L CUFFE
0.8. 4446 PG. 211
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TAX 10 NO. 817649320100000
8EVERL Y BLAIR MCDOWELL AND
MARLEENE FOSTER MCDOWELL
D.B. 3016 PG. 474
13701 BERMUDA ORCHA~D LANE
CAMERON FARMS
TRACT 27 (IN PART)
P.8. 4 PG. 130-131
10' WATER LINE EASEMENT
0.8. 2012 PG. 384
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E 11816691.53
TAX 10 NO. 817648326000000
A TLANTlC BAPTIST BIBLE COLLEGE, INC.
D.B. 1630 PO. 905
PLAT SHOWING 0.133 ACRE OF
LAND LYING ON THE EAST UNE OF
BERMUDA ORCHARD LANE
STANDING IN THE NAME OF
BEVERLY BLAIR MCDOWELL
AND MARLEENE FOSTER MCDOWELL
COUNTY PROJECT NO:. OS-0426
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NOTES:
1. THIS PLAT WAS PREPARED WITHOUT
THE BENEFIT OF A TITLE BINOER.
THEREFORE ALL EXISTING EASEMENTS
MA Y NOT BE SHOWN.
2. IMPROVEMENTS ARE NOT SHOWN ON
THIS PLAT.
REV! EO: FEB. 15
BeRMUDA DISTRlCf
YOUll_____ DATe: NOV. 2e 2005
SHeeT1 OF 1
Technology DRAWN BY: RES
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: June 28, 2006
Item Number: 9.A.
Subiect:
Status of General Fund Balance, Reserve for Future Capital Projects,
District Improvement Fund, and Lease Purchases
County Administrator1s Comments:
County Administrator:
~
Board Action Reauested:
Summary of Information:
Preparer:
Lane B. Ramsev
Title: County Administrator
Attachments:
. Yes
DNO
#
000:193
CHESTERFIELD COUNTY
UNDESIGNATED GENERAL FUND BALANCE
June 28, 2006
BOARD
MEETING
DATE DESCRIPTION AMOUNT BALANCE
07/01/05 FY2006 Actual Beginning Fund Balance $56,277,458
07/01/05 Budgeted addition to Fund Balance 1,000,000 $57,277,458
11/09/05 Comprehensive Services year-end FY05 and projected year-
end FY06 fund balance shortfalls (384,700) $56,892,758
11/09/05 Public Safety Pay Adjustments (one-half the cost) (725,800) $56,166,958
11/09/05 Access Chesterfield Transportation Program (300,000) $55,866,958
11/09/05 Henricus dock replacement - 2007 Celebration (45,000) $55,821,958
11/09/05 Partial funding for elevator replacement in five-story
Administration Building (250,000) $55,571,958
11/09/05 School Health Nurses - additional costs in FY06 (76,700) $55,495,258
11/09/05 Comprehensive Services year-end FY05 and projected year-
end FY06 fund balance shortfalls (Schools) (301,300) $55,193,958
11/09/05
Property Tax and Assessor System Enhancements (Schools) (437,955) $54,756,003
11/09/05 School Health Nurses - additional costs in FY06 (Schools) (54,600) $54,701,403
11/09/05 Reserve excess revenue for capital expenditures in FY2006
(Schools) (5,183,654 ) $49,517,749
11/09/05 Reserve expenditure savings for capital expenditures in
FY2006 (Schools) (1,143,689) $48,374,060
11/09/05 Reserve excess property taxes for non-recuning capital
items in FY2007 (County) (2,400,577) $45,973,483
11/09/05 Reserve other excess revenue for non-recuning capital items
in FY2007 (County) (318,378) $45,655,105
11/09/05 Reserve expenditure savings for non-recuning capital items
in FY2007 (County) (255,105) $45,400,000
11/09/05 Projected Undesignated Fund Balance through FY2007 $45,400,000
0001.94
CHESTERFIELD COUNTY
RESERVE FOR FUTURE CAPITAL PROJECTS
TRADmONALL Y FUNDED BY DEBT
June 28, 2006
FOR FISCAL YEAR 2006 BEGINNING JUL Y 1, 2005
4/13/2005 FY06 Budgeted Addition 9,492,000 10,348,612
4/13/2005 FY06 Capital Projects (7,760,500) 2,588,112
8/24/2005 Battery Dantzler Road Extension (125,000) 2,463,112
1/25/2006 Airport T-hangar taxiway connector at north terminal
apron (350,000) 2,113,112
4/12/2006 Transfer to Schools: Cosby Road High School (180,680) 1,932,432
4/12/2006 Chesterfield County Museum and 1892 Jail repairs (150,000) 1,782,432
0001.95
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0001.96
Prepared by
Accounting Department
May 31,2006
SCHEDULE OF CAPITALIZED LEASE PURCHASES
APPROVED AND EXECUTED
Outstanding
Date Original Date Balance
Began Description Amount Ends 5/31/06
04/99 Public Facility Lease - Juvenile Courts Project $16,100,000 11/19 $11,270,000
01/01 Certificates of Participation -
Building Construction, Expansion and Renovation;
Acquisition/Installation of Systems 13,725,000 11/21 10,045,000
03/03 Certificates of Participation - Building
Construction, Expansion and Renovation 6,100,000 11/23 5,460,000
03/04 Certificates of Participation - Building
Construction, Expansion and Renovation;
Acquisition/Installation of Systems 21,970,000 11/24 20,830,000
10/04 Cloverleaf Mall Redevelopment Project 9,225,000 10/06 9,225,000
11/04 School ArchivallRetrieval System Lease 21,639 01/08 11,882
12/04 Energy Improvements at County Facilities 1,519,567 12/17 1,519,567
12/04 Energy Improvements at School Facilities 427,633 12/1 0 427,633
05/05 Certificates of Participation - Building
Acquisition, Construction, Ins tall a rion,
Furnishing and Equipping;
Acquisition/Installation of Systems 14,495,000 11/24 14,495,000
05/06 Certificates of Participation - Building
Acquisition, Construction, Installation,
Furnishing and Equipping;
Acquisition/Installation of Systems 11 ~960~000 11/24 11 ~960~OOO
TOTAL APPROVED $95_543.839 $85&244.082
AND EXECUTED
PENDING EXECUTION
Approved
Description Amount
None
000197
.
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 5
Meeting Date: June 28, 2006
Item Number: 9.B.
Subiect: Developer Water and Sewer Contracts
County Administratorls Comments:
County Administrator:
~
Board Action Reauested: The Board of Supervisors has authorized the County
Administrator to execute water and/or sewer contracts between County and
Developer where there are no County funds involved.
The report is submitted to Board members as information.
Summarvof Information:
The following water and sewer contracts were executed by the County
Administrator:
1. Contract Number: 03-0168
Project Name: Beverly Square
Developer: Roy N. Beverly, Incorporated
Contractor: Lyttle Utilities Incorporated
Contract Amount: Wastewater Improvements -
District: Dale
$13,149.00
Preparer:
J. Edward Beck, Jr.
Title: Assistant Director of Utili ties
Attachments:
DYes
.NO
#
000198
Agenda Item
June 28, 2006
Page 2
2 . Contract Number:
Project Name:
Developer:
Contractor:
Contract Amount:
District:
3. Contract Number:
Project Name:
Developer:
Contractor:
Contract Amount:
District:
4. Contract Number:
Project Name:
Developer:
Contractor:
Contract Amount:
District:
5 . Contract Number:
Project Name:
Developer:
Contractor:
Contract Amount:
District:
03-0385
King's Forest, Section 12
Concord Development, LLC
R.M.C. Contractors, Inc.
Water Improvements -
Wastewater Improvements -
Dale
03-0408
The Sanctuary at Watermill, Section A
PMF, LLC
Browning Construction Company
Water Improvements -
Wastewater Improvements -
Matoaca
03-0424
Woodbridge Crossing, Phase VII
JRP Properties, LLC
Lyttle Utilities Incorporated
Water Improvements -
Wastewater Improvements -
Matoaca
04-0158
Crimson Crest, Section 1
Crimson Crest Development, LLC
R. J. Smith Construction, Incorporated
Water Improvements -
Matoaca
$39,195.00
$64,268.00
$82,245.00
$131,916.00
$64,420.00
$47,033.00
$143,249.50
0001.99
Agenda Item
June 28, 2006
Page 3
6 . Contract Number:
Project Name:
Developer:
Contractor:
Contract Amount:
District:
7 . Contract Number:
Project Name:
Developer:
Contractor:
Contract Amount:
District:
8 . Contract Number:
Project Name:
Developer:
Contractor:
Contract Amount:
District:
9. Contract Number:
Project Name:
Developer:
Contractor:
Contract Amount:
District:
04-0259
Crimson Crest, Section 2
Crimson Crest Development LLC
R. J. Smith Construction Incorporated
Water Improvements -
Matoaca
04-0345
Foxcreek Crossing, Phase III
Fox Creek Development Incorporated
Castle Equipment Corporation
Water Improvements -
Wastewater Improvements -
Matoaca
$76,560.00
$126,194.20
$23,185.68
04-0462
Singer Associates Fire Equipment Incorporated
Safe Properties LLC
C. W. Davis Construction
Water Improvements -
Wastewater Improvements -
Bermuda
04-0468
Ramblewood Forest, Section 1
Ramblewood Forest LLC
R. J. Smith Construction Incorporated
Water Improvements -
Wastewater Improvements -
Bermuda
$7,906.01
$3,795.40
$364,693.00
$307,765.00
000200
Agenda Item
June 28, 2006
Page 4
10. Contract Number:
Project Name:
Developer:
Contractor:
Contract Amount:
District:
04-0512
Ducks Disposal
MTA Properties LLC and
Cloverhill Industrial Park, Inc.
Lyttle Utilities, Inc. and Ryan Utilities, LLC
Water Improvements -
(MTA Properties LLC & Lyttle Utilities, Inc.)
Water Improvements -
(Clover Hill Ind. Park & Ryan Utilities, LLC)
Wastewater Improvements -
(Clover Hill Ind. Park & Ryan Utilities, LLC)
11. Contract Number:
Project Name:
Developer:
Contractor:
Contract Amount:
District:
12. Contract Number:
Project Name:
Developer:
Contractor:
Contract Amount:
District:
Clover Hill
05-0064
Rossington, Section 1 at Longmeadow
Centex Homes
Castle Equipment Corporation
Water Improvements -
Wastewater Improvements -
Bermuda
05-0105
Ramblewood Forest, Section 2
Ramblewood Forest, LLC
R. J. Smith Construction, Incorporated
Water Improvements -
Wastewater Improvements -
Bermuda
$192,305.00
$27,208.00
$121,324.00
$133,051.00
$237,984.80
$254,547.00
$380,523.88
000201.
Agenda Item
June 28, 2006
Page 5
13. Contract Number:
Project Name:
Developer:
Contractor:
Contract Amount:
District:
14. Contract Number:
Project Name:
Developer:
Contractor:
Contract Amount:
District:
15. Contract Number:
Project Name:
Developer:
Contractor:
Contract Amount:
District:
16. Contract Number:
Project Name:
Developer:
Contractor:
Contract Amount:
District:
05-0110
Tarrington, Section 10
Tarrington 10 & 11, LLC
Piedmont Construction Company, Inc.
Water Improvements -
Wastewater Improvements -
Midlothian
05-0132
The Villas at Watermill, Section 3
Centex Homes
Castle Equipment Corporation
Water Improvements -
Wastewater Improvements -
Clover Hill
05-0176
Tarrington, Section 11
Tarrington 10 & 11, LLC
Piedmont Construction Company, Inc.
Water Improvements -
Wastewater Improvements -
Midlothian
05-0416
Noble Academy
Tri-GNM, LLC
Dwight Snead Construction Company
Water Improvements -
Wastewater Improvements -
Dale
$81,000.00
$160,200.00
$53,671.00
$73,817.22
$87,205.00
$174,668.25
$18,000.00
$5,500.00
000202
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Meeting Date: June 28,2006
Item Number: 9.C.
Subiect:
Roads Accepted into the State Secondary System
County Administrator1s Comments:
County Administrator:
M
Board Action Reauested:
Summary of Information:
Preparer: Lisa H. Elko
Title:
Clerk to the Board
Attachments: . Yes
DNO
Page 1 of 1
#
000203
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-
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: June 28, 2006
Item Number: 14.A.
Subiect:
Resolution Recognizing Mr. Denny Hamlin for His Excellent Representation of
Chesterfield County
County Administrator1s Comments:
County Administrator:
c;fl81G dZ-
f
Board Action Reauested:
Adoption of the attached resolution.
Summarv of Information:
This resolution will recognize Mr. Denny Hamlin for his racing skills, equally
winning personality, civic-minded spirit and values.
Preparer:
Donald J. Kappel
Title: Director. Public Affairs
Attachments: . Yes
DNO
#
000208
RECOGNIZING MR. DENNY HAMLIN FOR HIS EXCELLENT REPRESENTATION OF CHESTERFIELD
COUNTY
WHEREAS, Mr. Denny Hamlin is a well-known NASCAR race car driver who
calls Chesterfield County home; and
WHEREAS; Mr. Hamlin's racing career began at the age of seven when he
won his first Junior Sportsman race; and
WHEREAS, other early victories included races at Southside Speedway and
the Amelia Motor Raceway, at both of which he was Track Champion; and
WHEREAS, in 1995, Mr. Hamlin competed in three classes-Junior Champ,
Junior Stock and Junior Restricted, earning two state championships and other
recognition, and in 1996, he finished his Kart Racing career with 127 Feature
Wins and 5 championships in Limited Participation in three classes; and
WHEREAS, Mr. Hamlin was NASCAR Mini Stock Rookie of the Year at
Southside and Langley Speedways in 1997, and in that same year, was also the
youngest driver to win a NASCAR Mini Stock track championship at Langley
Speedway; and
WHEREAS, in 1998, during his first season in the NASCAR Grand Stock
Division, Mr. Hamlin competed at three Virginia tracks and compiled a record
of three Top Five's and 17 Top 10's in 25 races; and
WHEREAS, in 1999, Mr. Hamlin won the award for Most Popular Driver in
Division, was Rookie of the Year at Southside Speedway in 2000, and in 2001,
led the most laps of the Southern National Speedway Invitational Race; and
WHEREAS, in 2002, Mr. Hamlin accumulated 10 Wins, 15 Poles and 5 Top
10/s; and
WHEREAS, in 2003, Mr. Hamlin won races at five different tracks and had
the sixth-highest NASCAR cpr rating in the nation, and finished the season
with 25 Wins, 30 Poles and 33 Top Five's; and
WHEREAS, in 2004, Mr. Hamlin broke the Qualifying Track Record at
Greenville Pickens, won races at four different tracks, and finished eighth
in his first NASCAR Busch Series event at Darlington Raceway; and
WHEREAS, between 2002-2004, Mr. Hamlin won nearly 50 short-track races;
and
WHEREAS, in 2005, Mr. Hamlin drove for Joe Gibbs Racing in NASCAR Busch
Series and Nextel Cup Series races, finishing fifth in season points in the
NASCAR Busch Grand National Series; and
WHEREAS, in 2006 Mr. Hamlin won his first Cup career victory after
winning the June 11th Pocono 500 race; and
WHEREAS, upon learning of the shooting death of Chesterfield County
Police Officer Gary J. Buro and the wounding of fellow officer Joseph Diman
on May 4, 2006, Mr. Hamlin had images of the Chesterfield County Police
Department shoulder patches and names of both officers displayed on his #11
Monte Carlo 58 race car in honor of the two heroes; and
000209
WHEREAS, Chesterfield County, Virginia is proud of Mr. Denny Hamlin,
his racing skills, his kindness and respect for two brave Chesterfield County
Police officers, and for the outstanding, positive way in which his skills
and sportsmanship reflect favorably on Chesterfield County and the state of
Virginia.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of
Supervisors, this 28th day of June 2006, hereby recognizes Mr. Denny Hamlin
for his racing skills, equally winning personality, civic-minded spirit and
values and thanks him, on behalf of the families of Officer Gary J. Buro and
Joseph Diman, for honoring those fine officers in such a public manner; and
on behalf of all Chesterfield County residents, extends best wishes to Mr.
Hamlin for many more checkered flags in his future racing endeavors.
0002~O
'.. ~
. .
"_
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 1 of 1
AGENDA
Meeting Date:
June 28, 2006 Item Number: 14..6.
Subiect:
Resolution Recognizing Substance Abuse Free Environment Inc. (SAFE), and
Southside Nazarene Church for Their Contributions to the County's Receipt of
the National 2006 Youth Services Award
County Administrator1s Comments:
County Administrator:
~
Board Action Reauested:
The Board is requested to adopt the resolution.
Summarvof Information:
Bandfest, a collaborative youth initiative and county partnership with SAFE
and Southside Nazarene Church, was selected as a 2006 NACo Acts of Caring
Award winner. The award recognizes the best county volunteer programs in the
country and Chesterfield County won the top award in the Youth Service
category. A bandfest is an alcohol- and drug-free event that features local
teen bands. More than 4,000 young people have participated in Bandfests in
the past three years.
Representatives from the three partner organizations received the award at a
breakfast ceremony on Capitol Hill in May.
This resolution recognizes the county's partners for their commitment to
preventing youth substance use and their contribution to receiving this
prestigious national recognition for Bandfest.
Preparer: Jana D. Carter
Title: Director, Juvenile Services
Attachments:
. Yes
DNO
#
00021.1.
RECOGNIZING SUBSTANCE ABUSE FREE ENVIRONMENT INCORPORATED AND
SOUTHS IDE NAZARENE CHURCH FOR THEIR CONTRIBUTIONS TO
CHESTERFIELD COUNTY'S RECEIPT OF THE NATIONAL 2006 YOUTH SERVICES AWARD
WHEREAS, the Chesterfield County Board of Supervisors is committed to
addressing concerns about alcohol and drug use and abuse in our community,
especially among young people; and
WHEREAS, Substance Abuse Free Environment Incorporated (SAFE) is a
county, school and community coalition dedicated to promoting a healthy
community that is free of substance abuse; and
WHEREAS, Southside Nazarene Church is a community partner in promoting
healthy activities for young people; and
WHEREAS, Chesterfield County youths identified the need for more
alcohol- and drug-free activities for teens; and
WHEREAS, Bandfest, an event featuring local teen bands,
teens, wi th support from adul ts , to provide safe, alcohol-
activities; and
is planned by
and drug-free
WHEREAS, Bandfest is sponsored by SAFE, Chesterfield County's substance
abuse prevention coalition, and supported by the Chesterfield County Youth
Planning and Development and Souths ide Nazarene Church; and
WHEREAS, Bandfest is a unique collaboration among young people, the
SAFE coalition, the county and the faith community; and
WHEREAS, Bandfest has been held seven times since 2003,
4,000 teens, providing them with a fun, safe, alcohol-
activity; and
reaching over
and drug-free
WHEREAS, Bandfest provides an opportunity for youths to develop
leadership skills and to give back to the community through volunteerism; and
WHEREAS, Bandfest is also supported by many adult volunteers, including
volunteers from SAFE, Southside Nazarene Church, and the police department:
and
WHEREAS, the National Association of Counties presents the Acts of
Caring Award in recognition of top county volunteer programs in the country
that demonstrate innovative and effective partnerships between county
governments and the community: and
WHEREAS, Chesterfield County received the 2006 Acts of Caring Award in
the Youth Service category which is presented to only one program selected
nationally from programs involving youth volunteers.
NOW, THEREFORE BE IT RESOLVED that the Chesterfield County Board of
Supervisors, this 28th day of June 2006, publicly recognizes SAFE, Youth
Planning and Development, Southside Nazarene Church and all the youth and
adult volunteers that have contributed to the success of Bandfest, and
congratulates them for receiving the 2006 National Association of Counties'
Youth Service Award.
000212
.
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: June 26, 2006
Item Number: 14. C...
Subiect:
Resolution Recognizing Mr. Samuel James Osterhout, Troop 806, Sponsored
by Woodlake United Methodist Church, Mr. Christopher Baird Harding,
Troop 876, Sponsored by Mount Pisgah United Methodist Church, Mr. Jacob
Ronald McCray, Troop 175, Sponsored by Second Presbyterian Church, and
Mr. Stephen Ross Weinstock, Troop 810, Sponsored by Epiphany Catholic
Church, Upon Attaining Rank of Eagle Scout
County Administrator1s Comments:
County Administrator:
~
Board Action Reauested:
Adoption of the attached resolution.
Summary of Information:
Staff has received requests for the Board to adopt resolutions
recognizing Mr. Samuel James Osterhout, Troop 806, Mr. Christopher Baird
Harding, Troop 876, Mr. Jacob Ronald McCray, Troop 175, and Mr. Stephen
Ross Weinstock, Troop 810, upon attaining the rank of Eagle Scout. All
will be present at the meeting, accompanied by members of their
families, to accept the resolutions.
Preparer:
Lisa H. Elko
Title:
Clerk to the Board
Attachments:
. Yes
DNO
#
00021.3
WHEREAS, the Boy Scouts of America was incorporated by Mr.
William D. Boyce on February 8, 1910, and was chartered by
Congress in 1916; and
WHEREAS, the Boy Scouts of America
character, provide citizenship training
fitness; and
was
and
founded to build
promote physical
WHEREAS, after earning at least twenty-one merit badges in
a wide variety of skills including leadership, service and
outdoor life, serving in a leadership position in a troop,
carrying out a service proj ect beneficial to their communi ty,
being active in the troop, demonstrating Scout spirit, and
living up to the Scout Oath and Law
Mr. Samuel James Osterhout, Troop 806, sponsored by
Woodlake United Methodist Church; Mr. Christopher Baird Harding,
Troop 876, sponsored by Mount Pisgah United Methodist Church;
Mr. Jacob Ronald McCray, Troop 175, sponsored by Second
Presbyterian Church; and Mr. Stephen Ross Weinstock, Troop 810,
sponsored by Epiphany Catholic Church, have accomplished those
high standards of commi tment and have reached the long-sought
goal of Eagle Scout which is received by only four percent of
those individuals entering the Scouting movement; and
WHEREAS, growing through their experiences in Scouting,
learning the lessons of responsible citizenship, and endeavoring
to prepare themselves for roles as leaders in society, Sam,
Chris, Jacob and Stephen have distinguished themselves as
members of a new generation of prepared young citizens of whom
we can all be very proud.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County
Board of Supervisors, this 28th day of June 2006, hereby extends
its congra tula tions to Mr . Samuel James Os terhou t , Mr ·
Christopher Baird Harding, Mr. Jacob Ronald McCray and Mr.
Stephen Ross Weinstock, and acknowledges the good fortune of the
county to have such outstanding young men as its citizens.
00021.4
G
~~
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 2
Meeting Date: June 28, 2006
Item Number: 16.A.
Subiect:
Public Hearing to Consider Amendments to Subdivision and Zoning Ordinance
Relat:-~ng to Fees
County Administrator's Comments:
i?~d A~~ ~ ~
~
County Administrator:
Board Action Reauested:
Board of Supervisors to hold a public hearing to consider amendments to
the Code of the County of Chesterfield.
Summarvof Information:
The proposed Subdivision and Zoning Ordinance amendment pertains to fees
for certain written administrative services such as subdivision
interpretations and zoning certificates. A $75.00 fee is proposed to cover
the cost of providing these services. The proposed amendment would also
consolidate and simplify existing ordinance sections that apply to
subdivision and zoning fees. No other new or amended fee amounts are
proposed.
The Planning Commission held a public hearing on the proposed amendment on
April 18, 2006. Two citizens spoke during the public hearing, expressing
concerns about public notice for the amendment and how the proposed fee
would be applied to routine zoning inquiries. The Planning Cormnission
unanimously recommended approval of the ordinance amendments as proposed.
Preparer:
Kirkland A. Turner
Title: Director of Plannina
Attachments:
. Yes
DNO
#
00,01215:
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 2 of 2
Staff time costs needed to process these requests last fiscal year averaged
approximately $75.00 per request. Last fiscal year, planning staff
processed a total of 134 such requests. This fiscal year, we are on pace to
process approximately 173 such requests (a 29% one-year increase). No fee
is charged for staff research for routine customer questions about zoning
or subdivision matters. However, for at least a decade, the county has
charged a fee (most recently a flat fee of $50.00 per request) to recover
actual administrative costs for providing written zoning certification.
Although this fee was authorized in each year's budget through authority
granted by the County Charter, the fee was suspended earlier this year
until it could be implemented in this ordinance.
Summary of proposed ordinance amendments (sections 17-11, 19-25, 19-264,
and 19-279). The proposed ordinance amendment has two major components:
1) New/Revised Fees:
. Add new $75.00 fee for written verification of subdivision or
written subdivision interpretation to Section 17-11 of the Subdivision
Ordinance.
. Add new $75.00 fee for written verification of non-conforming use
or written zoning interpretation to Section 19-25 of the Zoning
Ordinance.
. Increase existing $50.00 zoning certificate fee to $75.00.
2) Ordinance Consolidation and Simplification:
. Consolidate the two separate sections of the Zoning Ordinance that
discuss fees (Section 19-279, pertaining to site and schematic plans,
and Section 19-25, pertaining to zoning fees), into a reformatted
Section 19-25.
. Consolidate six existing separate references to Enterprise Zone fee
exemptions into a single reference, in Section 19-25.
. List major fee categories within the Subdivision and Zoning
Ordinances in alphabetical order for easier reference.
. Make other miscellaneous, non-substantive text and numbering
corrections.
000216
ANORDrnANCETOA~NDTHECODEOFTHECOUNTY
OF CHESTERFIELD, 1997, AS A~NDED, BY A~NDrnG
AND RE-ENACTING SECTION 17-11 RELA TINa TO
SUBDIVISION FEES SECTION 19-25 RELATING TO
ZONING, SITE PLAN AND OTHER PLANNING FEES, SECTION 19-264
RELATrna TO SITE PLANS, AND DELETrnG SECTION 19-279
RELATrnG TO SITE PLAN FEES
(1) That Sections 17-11, 19-25, and 19-264 of the Code of the County of Chesterfield, 1997,
as amended, are amended and re-enacted, and section 19-279 is deleted, all to read asfollows:
Sec. 17-11. Fees.
In addition to any other fees required by the county.. fees shall be payable to the county
treasurer and submitted to the planning department upon filing the following applications:
The fees for processing subdi'./isioFls by the county shall be payable upon submission of
the plats to the county for tentative or final approval and shall be equal to the follo\ving:
ill (H Alternatives to chapter per sectioB S17-8 . · · .$.380.00
Plus any applicable plat review fee
{Q} 00 Appeal of decision of director of planning. . . .$.290.00
if} W Deferral &request by applicant for to defer Pnlanning ~ommission consideration
of plat, per request:
(1) 40 or fewer days. . . .$.250.00
(2) More than 40 days. . . i150.00
(d) W Final check, amended and resubdivision plat review:
(1) Final check subdivision plat review. . . i720.00
(Only one base fee will be required for final check plats required to be
submitted in multiple sections per due to pro'./isions of section SI7-42.)
Plus, per lot. . . il0.00
(2) Final check resubdivision plat review. . . i560.00
Plus, per lot. . . il0.00
(3) Final check amended plat review. . . ,$.330.00
Plus, per lot. . . il0.00
~ ~ Minor subdivision plat review. . . .$.330.00
1900:71077.1
1
000217
ill fgt Onsite sewage disposal system soils analysis review, per lot/parcel. . . .$.155.00
(g} W Parcel line modification review, per parcel. . . .$.25.00
(h} W Residential parcel subdivision, per parcel. . . .$.35.00
ill tat Tentative subdivision approval, or resubmitta] of an expired previously approved
tentative:
(1) Original submittal, renewal of previously approved tentative plat or
adlusted tentative plat for previously approved tentative plat't including up
to two resubmittals . . . $330.00
Plus, per lot. . . .$.20.00
(2) Rene\val of previously approved tentative, including up to t\yO
resubmittals in accordance 'yvith provisions of section 17 32 . . . 330.00
Plus, per lot . . . 20.00
ill ~ Third and subsequent submittal for (1) and (2), per submittal. . . .$.220.00
ill 81 Substitute to approved tentative, per submittal. . . .$.60.00
(5) .&\djusted tentative for pre'/iously approved tentati'/e, including up to t'.\'o
resl:lbmittals . . . 330.00
Plus, per lot. . . 20.00
Third and subsequent submittal, per submittal. . . 220.00
ill fij Request by applicant for engineering department to Townhouse plan transfer to
electronic format such non electronic information for to\vRhouse projects
regarding contours, boundaries of impervious areas 8:Rd delineation of storm
sev/er lines as set forth in section per SI7-32(d) . . . .$.75.00
(k) Written verification of subdivision or written subdivision interpretation....
$75.00
Sec. 19-25. Fees.
The follo'.ving fees, '.'/hich include the costs of hearings, advertisements and notices v/hen
required, shall be deposited simultaneousl)T '.'/ith the filing of the application:
In addition to any other fees required by the countv't fees shall be payable to the county
treasurer and submitted to the planning department upon filin~ the following applications:
ill W Amend condition of zoning, other than condition of planned development:
1900: 71077.1
2
00021.8
(I) Per first two conditions:
a. Any request for R, R-TH, R-MF, MH or A uses. . . i2,800.00
Each additional condition thereafter. . . i700.00
b. Any request for 0, I or C uses. . . il,440.00
Each additional condition thereafter. . . i360.00
(2) No applicant seeking to amend a condition of zoning for any office,
commercial or indlistriallJse '.vithin aD enterprise zone designated by the
Common\vealth of Virginia shall be required to pay a fee, proyided the
director of planning determines that tAe request is in compliance ,,,ith the
com.pf~heflsive flaR. This exemptioR shall cORtinue for the life of the
enterpnse zone.
~he fee exemptieR fer tR8 JeffersoN Da':is High'Nay Enterprise ZORe eXflires OR
December 31, 2014. The fee exemptioN for the Walthall ERterprise ZeRe eKf)ires OR
Deeember 31, 2016.
1Q} ftj Appeal to board of zoning appeals pursuant to section ~19-21 . . . il,200.00
if} tff Building and sign permit review:
(I) Any building permit application for a new single family dwelling or for
each unit of a new two-family dwelling. . . i25.00
(2) Sign Permits:
a. Temporary signs, as permitted by article IV of the development
standards manual ~19-631 through ~19-650. . . i60.00
b. All other signs for which building permits are required. . . iIOO.OO
c. No blisiness located '.vithin an enterprise zone designated by the
CommoR'.vealth. of \'irginia shall be required to pay a fee in order
to obtain a sign permit. This exemption shall continue for the life
of the enterprise zone.4
~he f.ee exemptioR for the Jefferson Da'/is HigRv/ay Enterprise ZORe expires e8
DeeemOer 31, 201 4. The fee exemptioR fer the ')1 al thall ERterprise Zone expires OR
December 31, 2016.
@ W Conditional uses and manufactured home permits:
(I) Manufactured home permits:
a. New. . . i550.00
1900: 71077.1
3
000219
1900: 71077.1
b. Renewal . . . i250.00
(2) Family day care homes:
a. Existing zoning R, R-TH, R-MF, MH or A classification · · ·
i250.00
b. Existing zoning 0, I, or C classification. . . .$.230.00
(3) Planned development:
a. Without zoning reclassification:
(i) Any request for R, R-TH, R-MF, MH or A uses. . .
.$.4,500.00
Plus, per acre. . . .$.45.00
(ii) Any request for 0, I, or C uses. . . .$.2,260.00
Plus, per acre. . . .$.10.00
b. With zoning reclassification:
(i) Rezoning for any R, R-TH, R-MF, MH or A use. . .
.$.5,100.00
Plus, per acre for the first 200 acres. . . .$.95.00
Plus, per acre over 200 acres. . . .$.45.00
(ii) Rezoning for any 0, I, or C use. . . .$.2,530.00
Plus, per acre for the first 200 acres. . . .$.60.00
Plus, per acre over 200 acres . . . .$.20.00
c. Amend condition of planned development to include a condition of
a textual statement, per first two conditions:
(i) Any request for R, R-TH, R-MF, MH or A uses. . ·
.$.2,800.00
Each additional condition thereafter. . . $.700.00
(ii) Any request for 0, I, or C uses. . . .$.1,440.00
Each additional condition thereafter. . . .$.360.00
4
000220
(4) All others:
a. Any request for R, R-TH, R-MF, MH or A uses. . . i2,200.00
Plus, per acre. . . i95.00
b. Any request for 0, I or C uses. . . il,130.00
Plus, per acre. . . i30.00
(5) No applicant for a conditional use or planned de\~elopment for any office,
commercial or industrial use \yithin aft enterprise zone designated by the
CommoRv./ealth of Virginia shall be required to pay a fcc, pro'./ided the
director of planning determines that the reqliest is in compliance v/ith the
compr~hensiYe ~lan. This exemptioFl shall cOFltiFlue for the life of the
eRterpnse ZORe.
~be fee eKeFFlfltion for the Jefferson Dayis High.t\'ay Enterprise ZONe expires OR
De~ember 31, 2014. The fee exemfltioH for the '.1.7 althall Enterprise Zone 0J(pires on
Deeember 31, 201~.
llU W Deferral/remand requests by the applicant, per request:
(I) Remand request to planning commission:
a. Any request for R, R-TH, R-MF, MH or A uses. . .50 percent of
original case fee
b. Any request for 0, I, or C uses. . . No fee
(2) Deferral of 40 or fewer days:
a. Rezoning, substantial accord, conditional use, CUPD conditional
use planned development or special exception:
1. Any request for R, R-TH, R-MF, MH or A uses. . .
i500.00
11. Any request for 0, I, or C uses. . . i230.00
b. Modification to development standards, variance ef, appeal
decisions to the ~ board of zoning appeals or planning
commission consideration of site or schematic plans:
1. Any request for R, R-TH, R-MF, MH or A uses · · ·
i250.00
11. Any request for 0, I, or C uses. . . i230.00
1900:71077.1
5
000221.
(3) Deferrals of more than 40 days:
a. Rezoning, substantial accord, conditional use, CUPD conditional
use planned development or special exception:
1. Any request for R, R-TH, R-MF, MH or A uses. . .
i250.00
11. Any request for 0, I, or C uses. . . i130.00
b. Modification to development standards, variance ef, appeal
decisions to the ~ board of zonin~ appeals or planning
commission consideration of site or schematic plans:
1. Any request R, R-TH, R-MF, MH or A uses. . . i150.00
11. Any request 0, I, or C uses. . . i130.00
No applicant requesting a deferral shall be required to pay a fee for the
deferral if he \vas not charged a fee for his applicatiofl. This exemptiofl
sAal1 continue for the life of tho enterprise zone.it
'The fee ex.emption for tR0 Jeff~rsoH Dayis Highv:ay Entel"fJrise ZORe eXflir0s OR
Deeember 31, 2014. The fee 0K0mptioH for tRe '.1.1 althall ERteI"fJrise Zoae eXflires OR
DecemBer 31, 2016.
cn Enterprise zone fee exemptions:
(I) For any office'l commercial or industrial use within an enterprise zone
desi~nated by the Commonwealth of Virginia't no application fee shall be
reauired for the following actions't provided the director of plannin~
determines that the request is in compliance with the comprehensive plan:
a. Amend a condition of zoning
b. Conditional use or planned development
c. Deferral
d. Sign permit
e. Site plan review. resubmittal of site plan. or adiustment to an
approved site plan
f. Substantial accord determination
g. Zoning: reclassification
1900:71077.1
6
000222
This exemption shall continue for the life of the enterprise zone. The fee
exemption for the Jefferson Davis Highwav Enterprise Zone expires on
December 31'1 2014. The fee exemption for the Walthall Enterprise Zone
expires on December 31'12016.
{g} W Modifications to development standards and requirements:
(1) Any request for R, R-TH, R-MF, MH or A uses. . . i300.00
(2) Any request for 0, I or C uses. . . i240.00
1hl ffBtResource protection area exceptions .t^...pplication to Board of Supervisors for RP.t'\
exception per SI9-235(b)(2~:
(1) Exception for one lot or parcel used or intended to be used for a single
family dwelling and accessory uses. . .$300
(2) All other exceptions. . .$1,500
ill
ill
Schematic plan for non-residential uses. . . $1'1080.00
Plus'l per acre for the first 50 acres . . . $50.00
Plus'l per acre over 50 acres. . . $20.00
ill Amendment of approved schematic plan for non-residential uses · · ·
$240.00
ill Schematic plan for residential uses. . . $1'1800.00
Plus'l per acre for the first 50 acres. . . $70.00
Plus'l per acre over 50 acres. . . $40.00
ill Amendment of approved schematic plan for residential uses . . . $380.00
ill Site plan reviews:
(1) Non-residential uses:
a. Original submittal for non residential uses'I including up to two
resubmittals . . . $860.00
Plus'l per acre . . . $60.00
b. Third and subseauent resubmittals for non residential uses'l per
resubmittal . . . $290.00
1900:71077.1
7
000223
c. Adiustment to approved site plan for nOll residential uses" per
submittal or resubmittal . . . $290.00
(2) Residential uses:
a. Original submittal for residential uses" including up to two
resubmittals . . . $1,,400.00
Plus" per acre. . . $90.00
b. Third and subsequent resubmittals for residential uses" {ler
submittal. . . $480.00
c. Adiustment to approved site plan for residential uses" per submittal
or resubmittal . . . $480.00
(3) Plan transfer to electronic format per ~19-264(f) . . . $75.00
(4) Appeal of decision of director of planning relating to site plans
(1) For non-residential uses.. .$240.00
(2) For residential uses. ..$380.00
{k} W Special exceptions:
(1) Manufactured home, temporary:
a. New. . . i550.00
b. Renewal. . . i250.00
(2) All others:
a. Where all activity associated with the request, except for the
parking of passenger vehicles, is confined to the living area of a
dwelling. . . i1,OOO.00
b. Where any activity associated with the request, except for the
parking of passenger vehicles, is not confined to the living area of
a dwelling. . . i1,500.00
m W Amend condition of special exception:
a. fB Per first two conditions. . . i600.00
b. ~ Each condition thereafter. . . i150.00
ill W Substantial accord determinations:
1900:71077.1
8
000224
(I) Existing zoning R, R-TH, R-MF, MH or A classification:
a. Planning commission hearing. . . i3,IOO.OO
b. Administrative determination. . . .$.450.00
(2) Existing zoning 0, I or C classification:
a. Planning commission hearing. . . il,540.00
b. Administrative determination. . . .$.240.00
No applicant for substantial accord determination for any office,
commercial or industriallJse '.vithin an enterprise zone designated by the
Cornmofl\vealth of '.'irginia shall be required to pay a fcc, pro'/ided the
director of planning determines that the request is in compliance v/ith the
compr~heRsiYe flaiL THis exemption shall cORtiRue for the life of the
6nterpnse zone.
~he fee exeHlfltioR for the JefferSON Da":is High\":ay ERteIflrise ZORe expires OR
December 31, 201 4. The fee exemptioR for tHe '}! althall ERteffJrise Zone expires OR
Deeemeer 31,2016.
(m) 00 Variances.;., setback, request to BZ~^..
ill Setback variance requests to the board of zoning appeals:
a. fB First ordinance section or subsection varied from. . . .$.200.00
b. ~ Each additional ordinance section or subsection varied from. . .
il00.00
ill W Variances, administrative:
a.~ First ordinance section or subsection varied from . . . ,$.200.00
b. ~ Each additional ordinance section or subsection varied from · · ·
.$.100.00
(3) W Variances, all other:
a. fB For any R, R-TH, R-MF, MH or A use:
ill fa) First ordinance section or subsection varied from · · ·
.$.300.00
1ill..W Each additional ordinance section or subsection varied
from. . . ,$.100.00
1900:71077.1
9
000225
b. ~ For any 0, I, or C use:
ill fa) First ordinance section or subsection varied from · · ·
.$.600.00
.illl W Each additional ordinance section or subsection varied
from. . .~100.00
(n) Zonin~ certificate<t written verification of non-conforming use or written zoning
interpretation.... $75.00
(Q} W Zoning reclassification:
(1) Without conditional use planned development:
a. Rezoning to R, R-TH, R-MF, MH or A classification. . .~2,800.00
Plus, per acre for the first 200 acres. . . .$.95.00
Plus, per acre over 200 acres. . . .$.45.00
b. Rezoning to 0, I, or C classification. . . il,440.00
Plus, per acre for the first 200 acres. . . i50.00
Plus, per acre over 200 acres . . . .$.20.00
(2) With conditional use planned development:
a. Rezoning for any R, R-TH, R-MF, MH or A use. . . .$.5,100.00
Plus, per acre for the first 200 acres. . . .$.95.00
Plus, per acre over 200 acres. . . .$.45.00
b. Rezoning for any 0, I, or C use. . . i2,530.00
Plus, per acre for the first 200 acres. . . ,$.60.00
Plus, per acre over 200 acres . . . .$.20.00
(3) No applicant for a zoning reclassification for any office, commercial or
industrial use \vithin an. enterprise zone designated by the CommoR'y'/ealth
of Virginia shall be required to pay a fee, provided the director of planning
determines that the request is in compliance \vith the comprehensive plafl.
This exemption shall continue for the life of the Enterprise Zone.+
"he fee eKeHlfJtioR for the JeffersoR Dayis High\vay Eaterprise ZORe expires OR
Deeember 31, 201 4. The fe6 exeHlfltioR for the '.J{ althall ERtslflrise Zone eXflires OR
Deeemsoc 3 1, 2016.
1900:71077.1
10
000226
Sec. 19-264. Preparation and submission of site plans.
000
(0
After site plan approval other than minor site plan and improvement
sketches and prior to the issuance of a land disturbance permit, the
property owner or his agent shall deliver to the director of environmental
engineering in electronic format such as DXF for AutoCADD, or other
electronic format acceptable to the director, the following information: (i)
proposed contours for the approved site plan, (ii) boundaries of all
impervious areas for the approved site plan and (iii) delineation of storm
sewer lines and associated structures for the approved site plan. In lieu of
the foregoing, the property owner or his agent may submit the required
information in a non-electronic format upon payment to the environmental
engineering department of the fee stated in ~ 19 279 19-25 to reimburse
the county's costs of transferring the information to the required electronic
format.
DIVISION 1. FEES
See. 19 279. Fees.
In addition to aRY other fees required by the cOlinty, fees shall be payable to the county
treasurer and submitted to the planning department upon filing as follo~.'/s:
(a) Site plan:
(1) Original submittal for non residential uses, including up to t\yO
resubmittals . . . $860.00
Plus, per acre. . . 60.00
(2) Third and slibsequeflt resubmittals for non residential uses, per resllbmittal
. . . 290.00
(3) AdjHstmeRt to approved site plan for non residential uses, per submittal or
reslibmittal . . . 290.00
(1) No business located '.vithin an enterprise zone designated by the
Commonv/ealth of Virginia shall be required to pay any of the fees
described in sHbsections (a)(I) through (a)(3) abo'/e. This exemption shall
continue for tAe life of the enterprise zone.+
"h6 fee exemptioR for tHe JeffersoR Davis High'y':ay ERteffJrise ZelDe expires aD
Deeember 31, 2011. The fee exemptielR f{)r the \Valthall ERterprise ZORe expires OR
DeeelTlBer 31, 2016.
1900:71077.1
11
OOO,?#"'7
.. . . . _ N"" "
(5) Original submittal for residential uses, including up to t\VO resubmittals . .
.1,400.00
Plus, per acre . . . 90.00
(6) Third and subsequent r6submittals for residential uses per submittal
180.00 ,. · ·
f:j.'j A EI" .
J ".. 1list~ent to approyed sIte plafl for residential uses, per slibmittal or
resubmlttal . . . 180.00
(b)
Schematic plan for non residential uses. . . 1,080.00
Plus, per acre for the first 50 acres. . . 50.00
Plus, per acre o'/er 50 acres. . . 20.00
(2) ~A..mendment of approved schematic plan for non residentiallises
210.00 · · ·
(1)
(3) Schematic plan for residential uses. . . 1,800.00
Plus, per acre for the first 50 acres. . . 70.00
PINS, per acre oyer 50 acres. . . 40.00
(4) ~\mendment of appro'/ed schematic plan for residentialllses . . . 380.00
(c) ~\ppeal of decision of director of planning
(1) For non residentialllses . . .210.00
(2) For residential uses. . . 380.00
(d) Request by applicant to defer planning commission consideration of plaa per
request: '
(1) For non residential uses:
a. 40 or fe'.'/sr days. . . 230.00
b. ~fore thoo 40 days. . . 130.00
(2) For residential uses:
8. 10 or fe'.'1er days. . . 250.00
b. 1fore than 40 days. . . 150.00
1900:71077.1
12
000228
(e) Request by applicant for en~/ironmental engineering department to transfer to
electronic format sucR non electronic information regarding contours, boundaries
of impervious areas afld delineation of storm Se\Vef lines as set forth in ~ 19 261. ·
. $75.00
Sees. 19-279 ~--19-300. Reserved.
(2) That this ordinance shall become effective immediately upon adoption.
1900:71077.1
13
000229
1Airhmon~ ~imtfj. iBiJ,uttO
An Affiliate of Media General
Advertising Affidavit
(This is not a bill, Please pay from invoice)
P. O. Box 85333
Richmond, Virginia 23293-0001
(804) 649-6000
Account Num.
nOROfi
Date
Ofi120/200fi
rHF.~TF.R FTFT J) HO A"RD OF ~T TPER vr~OR ~
ATTNT.T~A FTKO
P 0 HOX 40
rHE~TERFTF.l J) v A ?~R~2-0040
I Date
Code
Description Ad Size
Total Cost
Ofi/20/200fi
121
TAKE NOnrF THAT THE HOARD OF ~TTPERVT~m 2.00 x 201.00
4.1 R7.fiR
l,i\" I'
fieill' notk:e ttIt.J!.1l ~ of ~~i
flI1 ~':i77bo.p.~. _ :e -
mg .- ""attl:i Chest ~~ 1ufIdlna. -
~O;wl ~orI Road. Chest ~ will holit 'c
~nd pr~s=r =~ ~der; may appear ~o
An Wdmance to amend the Code of thj! County of Ches- al
te lei ,1997, as amenged, by amending ana re-enact-
Img ec 101) 17-11 rel!ltlng ~o subdivision fees. Section-
9-25 rela.tlng to zOning, ,Site plan and other planning Ii
I fsees, Section 19-264.relatm!j to site J!lans, and deletingl1
ect,lon 19-279 relating to site plan fees. The legal au-II
thqnty for enactment of these fees. levies and increas--
es mcludes the County Charter. Va. Code 915.2-2241(9)
and Va., COde 15.2-2286(6). The ordinance would refor-
mdat eXlstmg ee refereMeS and _
af d two,ne~ es: . ee tten verification _
"o~. S~V~':i~'lnterDl'(!tation;.1
.il.,5;W - I , 00 of non.con.
arming use or wntten zonin interpretation The i
famendT!1ent wOI!/p also increase ~he existing $. 50.00 fee I
ohr zOning certificates (currently set policy and
Carter) to $75.00 in the ordinance. er new or in.
creased fees are proposed with this nee Amend.
m\oent. A summary of the proposed fees IS set forth be. "
~ I
monl~~-(~HBb1) II
a, - ema IVes 0 c ap er per - -. - . . P'lus any ap. !
r: cable plat review fee. ·
b) Appeal of decision of director of planning, $290.
~) Deferral request by aPPlicant for planning commis-.
slon consideration of Plat;. per l"eQuest: (1) 40 or fewer 1i
days:, $250' (2) More than 40 days: $150. 01
(9) Final c'heck. amended and r~subdivislon plat re-),
view: (1) final check subdi...lsion plat review\ $720 plus;,
$10 per lot; (2) final check resubdivlsion plat review:
$:;60, piUS $10 per lot; (3) final'check amended plat re-
view: $330, J!lus $10 per lot.
(e) Minor subdivision plat revIew, $330.
(V Onsile sewage. disposal system soils analysis re-
view. $155 per lot/Parcel.. .
19) Par~ellme modification r.eyiew, $25 per parcel.
11) ReSidential reel subdiVISion. $35 per parcel.
I) Tentative ~u~ivlslon apProVlll, or resubmittal of an
expir~d r.revlously afprov~d tentative: (1) Original
submltta renewal 0 prevIOusly approved tentative
plat o~ ad';uste~ tent'!tive plat for previously approved
tentative plat Includm~ up to two resubmlttals. $330
plus $20 fler lot. (2) Tliird and subsequent submittal: .
p'er submittal. ,$220. (3) Substitute to approved tenta- :
tive. per submittal, $60. :,
, li) Tnwnhl\1IC1l1 "Ian tr3~c&.r tn ",(pt"trnnlr",fnttnAt '-7; "
Media General Operations, Inc.
Publisher of
THE RICHMOND TIMES-DISPATCH
This is to certify that the attached TAKE NOTT(;E THAT THE R<
was published by Richmond TImes-Dispatch, Inc. in the City of
Richmond, State of Virginia, on the following dates:
06/13/200606/20/2006
The first insertion being given. . . .
Ofi/l'V2006
Newspaper reference:
Sworn to and subscribed before
2427278
meth~4~1-
~~-13-n~'
-0------ Notary Public
State of Virginia
City of Richmond
My Commission expires
J_lJ1-f-u-~~-
/ '
THANK YOU
THIS IS NOT A BILL. PLEASE PAY FROM INVOICE.
8
~J
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 3
Meeting Date: June 28, 2006
Item Number: 16.8.
Subiect:
Public Hearing to Consider Appropriation of Road Cash Proffer Funds for the
Design, Right-of-Way Acquisition and Construction of Two Separate Projects:
Newby's Bridge Road Realignment and Turn Lane at Jacobs Road Project and
McEnnally Road Reconstruction Project
County Administrator's Comments: R~ A-~ ~ ~ Jteg:u:,
County Administrator: ~
Board Action Reauested: Hold a public hearing to consider the appropriation
of $1,403,724 in cash proffers as follows: $633,724 in road cash proffers
from Traffic Shed 7 for the Newby's Bridge Road Realignment and Turn Lane at
Jacobs Road Project and $770,000 in road cash proffers from Traffic Shed 12
for the McEnnally Road Reconstruction proj ect. The Board is also being
requested to transfer $121,000 in road cash proffer funds from the Newbys
Bridge Road (Walmsley Blvd. to Falling Creek) project to the Newbys Bridge
Road Realignment and Turn Lane at Jacobs Road proj ect and authorize the
County Administrator to proceed with the design, right-of-way acquisition,
and construction of the projects.
Summary of Information:
Newby's Bridge Road
Newby's Bridge Road, from Walmsley Boulevard to Hagood Lane, is a narrow road
with no shoulders and poor vertical and horizontal alignment. Its
reconstruction is included in the Secondary Road Six Year Improvement Plan.
However, the reconstruction is not anticipated before 2015. Approximately one
thousand feet of Newby's Bridge Road at Jacobs Road can be realigned and turn
lanes provided for approximately $935,000. Staff can begin the project now
with the $633,724 in road cash proffers currently available in Traffic Shed 7
and transferring $121,000 in road cash proffers (Traffic Shed 7) currently
(Continued)
Preparer:
R.J.McCracken
Agen635
Title: Director of Transportation
Attachments:
. Yes
DNO
#
000230
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 2 of 3
Summary of Information: (continued)
allocated to the Newbys Bridge (Walmsley Blvd. to Falling Creek) project. If
the actual cost of the project is as estimated, it will have to be delayed,
the scope of the project reduced to match available funding, or additional
funds will have to be identified.
Additional right-of-way will have to be acquired to construct the Newby's
Bridge Road project. Staff will attempt to negotiate a settlement for the
right-of-way. If settlements cannot be reached, staff requests authorization
to advertise a public hearing for eminent domain proceedings.
McEnnally Road
McEnnally Road, from Spring Run Road to Winterpock Road, is a very narrow
road. It is not capable of handling the traffic now using the road. The
estimated cost to reconstruct McEnnally Road is $955,000. Staff can begin the
project now with the $770,000 in road cash proffers currently available in
Traffic Shed 12. Sufficient existing right of way is available to construct
the McEnnally Road project. If the actual cost of the reconstruction is as
estimated, the project will have to be delayed, the scope reduced to match
available funding or additional funds will have to be identified.
Recommendation: Staff recorrunends the Board:
1) Appropriate $633,724 in road cash proffers from Traffic Shed 7 for the
Newby's Bridge Road Realignment and Turn Lane at Jacobs Road Project;
2) Transfer $121,000 in road cash proffers from the Newbys Bridge (Walmsley
to Falling Creek) project to the Newbys Bridge Road Realignment and Turn Lane
at Jacobs Road Project;
3) Authorize staff to proceed with the right-of-way acquisition, including
advertisement of an eminent domain public hearing if necessary; and
4) Appropriate $770,000 in road cash proffers from Traffic Shed 12 for the
McEnnally Road Reconstruction Project.
District: Clover Hill, Dale, and Matoaca
0,0023:1.
.
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 3 of 3
Meeting Date: June 28, 2006
Budaet and Manaaement Comments:
This date and time has been advertised to hold a public hearing to consider
appropriating $1,403,724 in road cash proffers as follows: $633,724 from
road shed 7 for Newby's Bridge Road Realignment and $770,000 from shed 12
for the McEnnally Road Reconstruction project. The Board is also being
requested to transfer $121,000 from the Newby's Bridge Road (Walmsley to
Falling Creek) Project as this project will not be overseen by the county.
Appropriation of $633,724 of cash proffers from road shed 7 and $770,000
from road shed 12 will deplete all available proffers collected in each
shed.
Preparer:
Allan M. Carmody
Title: Director. Budaet and Manaaement
000232
McEnnally Road Reconstruction
-~,
\ .......---
fREe ON STRU C'T R O~
)
Newby's Bridge at Jacobs Road
Realignment and Turn Lanes
.JACOBS aD
R EAUGN CURVE
& CONSTRUCT
_--....---- T URN LAN E S
_.<~-:;:::::-..-
~=----
000233
NEWBY'S BRIDGE ROAD REALIGNMENT AND TURN LANE ESTIMATE
Preliminary Engineering $45,000
Right of Way $240,000
Construction $650,000
Total $935,000
McENNALL Y ROAD RECONSTRUCTION ESTIMATE
Preliminary Engineering $45,000
Right of Way $20,000
Construction $890,000
Total $955,000
00023-'1
iirhmonb ~imtfj. iBi~lJut,b
An Affiliate of Media General
P. O. Box 85333
Richmond, Virginia 23293-0001
(804) 649.6000
Account Num.
nOROfi
Advertising Affidavit
(This is not a bill. Please pay from invoice)
Date
OfinonOOn
r:HRSTRRFTFT n HOA RD OF ST JPFRVTSORS
A TTN USA FT KO
P 0 ROX 40
r:HRSTRRFTFTn VA ?~R'n.-0040
jDate
Code
Description Ad Size
Total Cost
On/20/200n
17.1
TAKR NOTTrRTAKF NOTTr:R THAT THR HOARD 0 2.00 x 24.0n
249.72
Media General Operations, Inc.
Publisher of
ATTACH
THE RICHMOND TIMES-DISPATCH
This is to certify that the attached T A KR NOTTr:RT A KR NOTTCF
was published by Richmond Times-Dispatch, Inc. in the City of
Richmond, State of Virginia, on the following dates:
,,,,,c NOTICE
Take notice thatthe Board of Supe isors of Chester-
field County, Virllin~ at an adjourn meeting on June
28, 2006 at 7:00 p.m. in the ~uiIty P Meetfng Room
at the Chesterfield Admi~ i!lO Route 10
and Lori Road. Chesterfield, VIrginia, will hold a public
h!!aring where. persons may appear and present their!
views concerning:
The agpro riation of $l,40V24 in. ro~d .cash proffer
funds fo . rI ht-oT-way ac. qulSltiQO arid co. n-
1:$: '5633124 fur the
& rum ('ane p~ect
at Jaco s oa an $77 r the McEnnally Road
Reconstruction project.
If further information is desired, contact Mr. John Mc-
Cracken, Director, Chesterfield Count' Trans.portation
Department. at 748.1037 between the fiours of 8:30 a.m.
to 5:00 p.m., Monday through Friday.
The hearing is held at a pUblic facili~ designed to be
accessible to persons with disabilibes. Any' persons
,with questions on the accessibility of the facilitY or the
need for reasonable accommodations should contact
Lisa Elko. Clerk to the Board. at 748.1200. Persons need-
ing interpreter services for the deaf must notify the
Clerk to the Board no later than Friday, June 23, 2006.
06/20/2006
The first insertion being given. . . .
On/20/200n
Newspaper reference:
Sworn to and subscribed before
2433317
HERE
me this I I I ~ J 0 '
--1OI.;...rQ-- ~. /'
~ ~/~ <' .
&uJ .._~ .~.~.
. Notary Public /' Supervisor
State of Virginia
City of Richmond
My Commisf:ion expires
,1:..'110
-t.:=.J1-U---
THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU
p
-
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 5
Meeting Date: June 28,2006
Item Number: 16.C.
Subiect:
Public Hearing to Consider: FY2007 through FY2012 Secondary Road Six-Year
Improvement Plan; FY2007 Secondary Road Improvement Budget; Project
Development Schedule for Chesterfield Road Fund; Designation of FY07
Chesterfield Road Fund Projects; and Transfer of Funds
County Administrator:
R~ ~tr~~ f7~.~
c<<
County Administratorls Comments:
Board Action Reauested: Hold a public hearing to consider: FY07 through FY12
Secondary Road Six-Year Improvement Plan; FY07 Secondary Road Improvement
Budget; Project Development Schedule for Chesterfield Road Fund; Designation
of FY07 Chesterfield Road Fund Projects; and transfer from the FY07 adopted
revenue sharing match account $96,420 to the Newbys Bridge Road (Walmsley
Boulevard to Falling Creek) project and $903,580 to the Old Bon Air Road (at
Groundhog Drive) project.
Summary of Information: State statute requires the Board of Supervisors to
update every two years, jointly with the Virginia Department of
Transportation (VDOT), a Six-Year plan identifying improvements that are
anticipated to be made to the Secondary Road System in the county. The FY07
through FY12 plan has been developed based on projected revenues supplied by
VDOT in December 2005: an average $8.8 million per year allocation [$6.8
million secondary road funds, and $2.0 million Chesterfield Road Funds
(VDOT/county matching program)].
VDOT has said revenues could be reduced as much as 47 percent. If the
allocations are reduced in the adopted state budget, staff will present a
modified Plan to the Board for consideration.
Preparer: R.J. McCracken
agen636
Title: Director of Transportation
Attachments:
. Yes
DNO
#
000235
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 2 of 5
Summary (Continued):
In previous Plans, Congestion Mitigation Air Quality (CMAQ) and Regional
Surface Transportation Program (RSTP) funds have supplemented the secondary
allocations. Beginning with FYOS, staff has not included these funds in the
proposed plan because the Metropolitan Planning Organizations (MPOs) will now
distribute the funds on a competitive basis throughout the region.
The proposed Six-Year Plan includes two new federally funded safety projects:
a traffic signal on Koger Center Boulevard at Mall Drive, and Cogbill Road
bridge deck resurfacing.
Several projects in the previous Plan (FY05 through FY10) were removed from
this plan because of the lack of funding. The projects that were removed are
Beach Road (Route 10 to Nash Road), Qualla Road (Beach Road to Spring Run
Road), and Otterdale Road (Duval Road to Genito Road). Details of the Six-
Year Plan are shown on Attachments A through C.
Rural Addition
VDOT's rural addition program allows qualifying non-state standard roads to
be upgraded using some secondary road funds so that the roads can be added
into the state system for maintenance. VDOT recently changed their
interpretation of the rural addition program, and Chesterfield may no longer
be eligible for this program.
Staff has recommended that the Board not select a rural addition project and
use the secondary road funds for more pressing needs. No rural addition
project has been included in the Plan.
Chesterfield Road Fund Projects
The county regularly participates in an annual VDOT matching fund program
(Chesterfield Road Fund) wherein the county provides funds in anticipation of
an equal match by VDOT. New legislation expands the program from a $500,000
maximum match to a $1 million maximum match. The exact amount of funds to be
matched by VDOT is determined by VDOT after all statewide requests for
matching funds have been received.
The Board has agreed to a rotational distribution of the funds among the
magisterial districts. Clover Hill and Midlothian districts are designated to
receive funding in FY07. Newbys Bridge Road (Walmsley Boulevard to Falling
Creek) and Old Bon Air Road at Groundhog Drive are designated to receive
funding in FY07 ($96,420 and $903,580, respectively). The county's budget
includes $1 million for Chesterfield's match. Future projects and anticipated
allocations are shown in the Project Development Schedule for the
Chesterfield Road Fund (Attachment B) ·
000236
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 3 of 5
Summary (Continued\:.
Congestion Mitigation and Air Quality (CMAQ) and
Regional Surface Transportation Program (RSTP) Funds
For FY07, Chesterfield will receive $2.12 million in CMAQ funds and $1.67
million in RSTP funds. These funds will be allocated to the Courthouse Road
at Route 360 Right Turn Lane Project ($1.98 Million), VSU Sidewalk Project
($142,OOO) and Nash Road (Applewhite Lane to Eastfair Drive project ($1.67
Million) .
Beginning in FY08, funding by the Richmond Regional and Tri-Cities MPOs will
be allocated to projects through a competitive, ranking process. Future
allocations of CMAQ and RSTP are uncertain. Staff will seek additional RSTP
funding for the Reams Road (at Rosegill Road and at Wadsworth Drive) Turn
Lane Projects along with other projects identified as eligible for these
funding sources.
FY07 Secondary Road Improvement Budget
Each year VDOT requests the Board of Supervisors to approve a Secondary Road
Improvement Budget. The budget reflects the first year of the Six-Year Plan
and identifies specific project allocations for the fiscal year.
Once a state budget is adopted, the actual project allocations will need to
be adjusted. Last year's budget was adjusted by VDOT without input from the
county. Attachment C identifies the projects and allocations for FY07.
VDOT/County Agreements for Project Administration:
In the past, in order to accelerate construction, the county has entered into
numerous agreements with VDOT to administer the design, right-of-way
acquisition, and construction of projects in the Plan. Staff no longer
believes there are any advantages to county participation in VDOT project
development because VDOT administrative procedures restrict our ability to
construct the projects in an efficient manner.
Recommendation: Staff recommends the Board:
1. Adopt the attached resolutions approving the FY07 through FY12 Secondary
Road Six-Year Improvement Plan; the FY07 Secondary Road Improvement Budget;
designate Newbys Bridge Road (Walmsley Boulevard to Falling Creek) and Old
Bon Air Road at Groundhog Drive as the FY07 Chesterfield Road Fund
Projects;
000237
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 4 of 5
Summary (Continued):
2. Approve the FY07 through FY12 Chesterfield Road Fund Project Development
Schedule
3. Transfer, from the FY07 adopted revenue sharing account, $96,420 to the
Newbys Bridge Road (Walmsley Boulevard to Falling Creek) project and
$903,580 to the Old Bon Air Road at Groundhog Drive Project.
4. Authorize the County Administrator to enter into the customary
VDOT/county/consultant/contractor, design, right-of-way acquisition,
environmental permits, and/or construction agreements, acceptable to the
County Attorney, for the projects indicated in the Plan.
District: Countywide
000238"
.
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 5 of 5
Meeting Date: June 28, 2006
Budaet and Manaaement Comments:
This date and time has been advertised to hold a public hearing to consider
the FY2007-FY2012 road plans and authorize the July 1st transfer of $96,420
from the FY2007 adopted revenue sharing match account to the Newbys Bridge
Road project, and $903,580 to the Old Bon Air Road (at Groundhog Drive)
project.
Preparer:
Allan M. Carmody
Title: Director. Budaet and Manaaement
000239
WHEREAS, the Code of Virginia requires the Secondary
Six-Year Improvement Plan be revised on a biannual basis; and
WHEREAS, the Virginia Department of Transportation
(VDOT) has not provided reliable revenue projections; and
WHEREAS, the absence of reliable revenue projections
makes the development of a Plan meaningless; and
WHEREAS, the state continues to ignore its
responsibility to provide a safe and efficient transportation
system; and
WHEREAS, the Chesterfield County Board of Supervisors
and VDOT have conducted a public hearing, as mandated, on the
FY07 through FY12 Secondary Road Six-Year Improvement plan
based on uncertain and inadequate revenue projections
provided by VDOT; and
WHEREAS, the Board concurs with the proposed projects
identified in the Plan.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield
County Board of Supervisors approves the FY07 through FY12
Six-Year Secondary Road Improvement Plan as presented by VDOT
and requests that any significant revisions made to the plan
following the adoption of a state budget be presented to the
Board for its concurrence.
000240
WHEREAS, the Code of Virginia requires the adoption of a
Secondary Road Improvement Budget on an annual basisj and
WHEREAS, the Virginia Department of Transportation (VDOT) is
unable to provide reliable revenue allocation for FY07j and
WHEREAS, the VDOT has submitted its proposed FY07 Secondary
Road Improvement Budget to the county based on an uncertain and
inadequate revenue allocationj and
WHEREAS, the Budget reflects the implementation of the first
year of the FY07 through FY12 Six-Year Improvement plan adopted by
the Board.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County
Board of Supervisors approves the FY07 Secondary Road Improvement
Budget as presented by VDOT and requests that any significant
revisions to the Budget be presented to the Board for its
concurrence.
000241.
WHEREAS, Section 33.1-75.1 of the Code of Virginia permits
the Commonwealth Transportation Board to make an equivalent
matching allocation to any county for designation by the
governing body of up to $500,000 of funds received by it during
the current fiscal year pursuant to the IIState and Local Fiscal
Assistance Act of 197211 for use by the Commonwealth
Transportation Board to construct, maintain, or improve primary
and secondary highway systems within such county;
WHEREAS, the Chesterfield County Board of Supervisors has
appropriated $1 million for the Chesterfield Road Fund with the
adoption of the FY07 Appropriation Resolution;
WHEREAS, the Virginia Department of Transportation (VDOT)
has notified the county that $1 million is the maximum amount of
Chesterfield County funds that will be matched by the state
during FY07.
NOW, THEREFORE, BE IT RESOLVED, that the Chesterfield County
Board of Supervisors has appropriated $1 million for the FY07
Chesterfield Road Fund (Revenue Sharing Program) ·
BE IT FURTHER RESOLVED, that the matched funds shall be
allocated to the following projects:
$192,840
Newbys Bridge Road (Walmsley Blvd. to Falling
Creek): preliminary Engineering, Right-of-way,
and Construction ($96,420 VDOT and $96,420
county)
$1,807,160
Old Bon Air Road at Groundhog Drive:
Preliminary Engineering, Right-of-way and
Construction ($903,580 VDOT and $903,580
county)
000242
PROPOSED SECONDARY ROAD SIX YEAR PROJECTS
FY 07 THROUGH FY 12
BY MAGISTERIAL DISTRICT
START
PROJECT FROM TO DESCRIPTION CONSTRUCTION
BERMUDA
CHALKLEY RD N. OF GRAVEL NECK DR . IMPROVE CURVE SUMMER 2006
BRANDERS BRIDGE RD N. OF WHITEHOUSE RD . IMPROVE CURVE SUMMER 2009
BRANDERS BRIDGE RD CARVER HEIGHTS DR BRADLEY BRIDGE RD SHOULDERS SUMMER 2009
BRANDERS BRIDGE RD BRADLEY BRIDGE RD S. HAPPY HILL RD IMPROVE 2 LANE SUMMER 2012
CLOVER HILL
NEWBYS BRIDGE RD DORTONWAY DR INTERSECTION IMPROVE CURVE SUMMER 2006
NEWBYS BRIDGE RD WALMSLEY BLVD FALLING CREEK BR IMPROVE 2 LANE SUMMER 2010
REAMS ROAD ADKINS RD, ROSE GILL RD ,WADSWORTH DR TURN LANES SUMMER 2011
COURTHOUSE RD HULL STREEET ROAD INTERSECTION TURN LANE NO SCHEDULE
DALE
NEWBYS BRIDGE RD QUALLA RD 0.35 MI. E. QUALLA RD IMPROVE 2 LANE FALL 2006
NASH RD CURVE WEST OF WOODLAND POND PKY IMPROVE CURVE SUMMER 2007
BEULAH RD CURVE AT MASON WOODS SHOULDERS SUMMER 2008
NASH RD APPLEWHITE LANE EASTFAlR DR IMPROVE 2 LANE SUMMER 2009
NEWBYS BRIDGE RD FALLING CREEK HAGOOD RD IMPROVE 2 LANE BEYOND PLAN
COURTHOUSE RD N. OF YATESDALE DR - SHOULDERS TEMP DEFERRED
· COGBILL ROAD AT FAlliNG CREEK BRIDGE RESURFACING TEMP DEFERRED
MATOACA
MATOACA RD WOODPECKER RD INTERSECTION TURN LANES UNDER CONST
LAKEVlEW RD WOODPECKER RD INTERSECTION TURN LANES UNDER CaNST
HALLOWAY AVE MATOACA MIDDLE SCHOOL MATOACA PARK CURBlSIDEWALKS SUMMER 2006
BAILEY BRIDGE RD W. OF HaLL Y View PKY IMPROVE CURVE SUMMER 2006
BAILEY BRIDGE RD BATrLECREEK DR TURNERVILLE RD IMPROVE CURVE SUMMER 2006
SPRING RUN RD CURVE ROYAL BIRKDALE BLVD BRaCKET DR IMPROVE CURVE SUMMER 2007
SPRING RUN RD MCENNALl Y RD SPRING RUN CREEK REALIGN CURVES SPRING 2008
QUALLA RD BELCHERWOOD RD INTERSECTION IMPROVE CURVE SUMMER 2008
BAILEY BRIDGE RD CLAYPOINT RD MANCHESTER H.S. IMPROVE 2 lANE SUMMER 2010
RHODES LANE 0.6 MI. S. WOODPECKER RD 0.7 MI. W. SANDYFORD RD PAVE GRAVEL RD BEYOND PLAN
WOOLRIDGE ROAD CURVE S. OF CROWN POINT IMPROVE CURVE TEMP DEFERRED
MIDLOTHIAN
OLD BUCKINGHAM RD MilL FOREST DR OLDE COAL MINE RD IMPROVE 2 LANE UNDER CONST
OLD BUCKINGHAM RD UNISON DRIVE INTERSECTION TURN LANES UNDER CONST
FOREST HilL AVE BUFORD RD INTERSECTION STREET LIGHTS SUMMER 2006
FOREST Hill AVE BUFORD RD INTERSECTION SIDEWALK SUMMER 2006
· KOGER CENTER BLVD MALL DR SIGNAL NO SCHEDULE
'" NEW PROJECT ADDED TO PLAN
ATTACHMENT A
uvuZ43
PROPOSED CHESTERFIELD ROAD FUND
PROJECT DEVELOPMENT SCHEDULE
FY 07 THROUGH FY 12
ACTUAL ALLOCATION PROJECTED ALLOCATIONS
PROJECT I DESCRIPTION! FYOG FYOS FY07 FYOB FYOS FY10 FY 11 FY12
DISTRICT LOCAnON 8UPPL
NEWBYS BRIDGE RD WIDEN 2 LANE $3.139
DALE FR: QUALLA RD $1.570
TO: 0.35'" E. OF QUALLA $1.570
BRANDERS BRIDGE RD WIDEN 2 LANES $124,480 $875,520
BERMUDA FR: CARVER HEIGHTS DR $82.240 $137,780
TO: BRANDERS BRIDGE RD $62.240 $137,780
NEWBYS BRIDGE RD WIDEN 2 LANES $807,160 $192,840
CLOVER HILL FR: WALMSLEY BLVD $500,000 $98,420
TO: FALIMG CREEK BRIDGE $307,180 $98,420
BON AIR SIDEWALK SIDEWALK & STREET LIGHTS $62,240
MlDLOTHlAN BUFORD RD I FOREST HILL AVE $62,240
$0
OLD BON AIR RD IMPROVE CURVE $1,807,160 $130,600
MID LOTHIAN AT GROUNDHOG DR $903,580 $65,300
$903,580 $85.300
WOOLRIDGE RD WIDEN 4 LANES $1.868,400 $130.600
MATOACA CROWN POINT RD $934,700 $65.300
TIMBER BLUFF $934,700 $15.300
NEWBYS BRIDGE RD WIDEN 2 LANES $1,.8,400 $130,600
DALE FALLING CREEK BRIDGE $934,700 $65,300
HAGOOD LA $934,700 $65,300
BRANDERS BRIDGE RD WIDEN 2 LANES $1.869,400 $130,600
BERMUDA BRADLEY BRIDGE RD $934,700 $65.300
S. HAPPY HILL $934,700 $85.300
REAMS RD WIDEN 2 LANES $ 1.869,400 $130,600
CLOVER HILL ROSEGlLL RD $934,700 $65.300
WADSWORTH DR $934,700 $65.300
PROJECT TO BE DETERMINED AT A LATER DATE $1.869,400
.DLOTHIAN '834.700
$934.700
TOTAL FUNDS '127,619 '1,744,920 $2.000,000 '2,000.000 $2.000,000 $2,000,000 '2.000.000 $2,000,000
COUNTY MATCH $83,810 $1,000,000 $1,000,000 $1,000,000 $1.000,000 $1,000,000 $1,000,000 $1,000,000
VDOT MATCH $63,810 $744,920 $1,000,000 $1.000,000 $1,000.000 $1,000,000 $1.000.000 $1.000,000
OOOu44
A TT A CHMENT R
PROPOSED FY 07 SECONDARY ROAD
IMPROVEMENT BUDGET
PROJECT FROM TO DESCRIPTION ALLOCATION
TRAFFIC SERVICES VARIOUS LOCATIONS .. MISC $200,000
PRELIMINARY ENGINEERING VARIOUS LOCATIONS .. Mise $126,000
RIGHT OF WAY ENGINEERING VARIOUS LOCATIONS .. MISC $70,000
ENTRANCE PIPES VARIOUS LOCATIONS .. MISC $86 ,000
SUBDIVISION PLAN REVIEW VARIOUS LOCATIONS .. DEVELOPMENT PLANS $60 ,000
OLD BUCKINGHAM RD MILL FOREST DR OLDE COAL MINE RD IMPROVE 2 LANE $833,000
FOREST HILL AVE BUFORD RD INTERSECTION SIDEWALK $1,043,000
NEWBVS BRIDGE RD QUALLA RD 0.36 MI. E. QUALLA RD IMPROVE 2 LANE $86,000
SPRING RUN RD MCENNALL V RD SPRING RUN CREEK REALIGN CURVES $1 ,500,000
BAILEY BRIDGE RD CLAYPOINT RD MANCHESTER H.S. IMPROVE 2 LANE $3,()60,OOO
RHODES LANE 0.6 MI. S. WOODPECKER RD 0.7 MI. W. SANDYFORD RD PAVE GRAVEL RD $64,000
· COGBILL ROAD AT FALLING CREEK BRIDGE RESURFACING $9,000
· KOGER CENTER BLVD MALL DR SIGNAL $11,000
TOTAL $7,127,000
· NEW PROJECT ADDED TO PLAN
ATTACHMENT C
000245
!irqmonb ~imtfj. i9i~lntt,b
An Affiliate of Media General
Advertising Affidavit
(This is not a bill. Please pay from invoice)
P. O. Box 85333
Richmond, Virginia 23293-0001
(804) 649-6000
Account Num.
nOROfl
Date
Ofl/?O/?OOfl
rHFSTFRFIFT.D HOARD OF SlTPFRVISORS
ATTNI.lSA FT.KO
P OHOX 40
rHFSTFRFIFT.D v A ?lRl?-0040
I Date
Code
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Total Cost
Ofl/20/200fl
121
PI JRI .W NOTWFT A KF NOTWF TH A T THF HOARD 2.00 x 27.00
~()O32
^~~~.-
Take notice that th:U::cl'~iIlOl'S of Chester-
fl'eld Count'1 Virginia at a r~ular scheduled meeting
on June 28.'lo06 at 7:00 p.m. in the County Publlc.M~et-
ing Room at the Chesterfield Acjmlnistratlqn B.ullll,dlln~,
Route 10 and Lori Road, Chesterfield, Virginia WI )0 n -
Iy hold a public hearing with the Virginia Department of
Transportation where persons, affected may appear
and p esent their views to consider:, ,
U the Six Year Secondary Road C.onstructlOn
p ount'1 for the penod 2006'f07
l;J, ~?"l Fiscal Year Budget, or
Intereste Citizens may present comments regarding
the update and the budget. Bo~h are available at the
Chesterfield County Transportation Departm~f]t (Ro\lm
2011located in the Chesterfield COUf]tv Administration
building located at Route 10 and Lon Road or call 748.
1037 between the hours of 8:30 a.m. to 5:00 p.m.
VDO'r ensures nondiscrim)nati.on in all progr~ms. and
activities in accordance WIth TItle VI of the CIVil Rights
Act of 1964. , . f 'lit d' d t be
,Tbe hearing is held at a l?ubh~ aCI, .Y eSlgne 0
iliteSsible'to persons With disabilitIes. Any p.e.rsons
. wlfli questions 0(1 the accessibility of the faclhtv or
'need for r~asonable accommodations should contact
Lisa El1co Clerk to the Board. at 748.1200. Persons neehd-
\ng interPreter services for the deaf must notlfv t e
'Clerk to the Board no later than Friday, June 23, 2006.
HERE
Media General Operations, Inc.
Publisher of
THE RICHMOND TIMES-DISPATCH
This is to certify that the attached PTJRLTr NOTTrETAKF Non
was published by Richmond Times-Dispatch, Inc. in the City of
Richmond, State of Virginia, on the following dates:
06/13/2006 06/20/2006
The first insertion being given. . . .
Ofl/l 'i/200fl
Newspaper reference:
Sworn to and subscribed before
2427273
me th~ -$fnb-
~I'~~'--
~~lic
~~
Supervisor
State of Virginia
City of Richmond
My Commis~jon exp!r~~
l
-L(3.L/1L
THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU
(
.
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 3
Meetin~ Date: June 28, 2006
Item Number: 16.0.
Subiect:
Hold a Public Hearing to Consider Revisions to the School Board Operating
Fund Appropriations
i(eaJ7JV)1Wt (d
/ipfYZov-A
r:: ~
fW:
/~
County Adminisinistrator's Comments:
County Administrator:
N
Board Action Reauested:
The School Board requests the Board of Supervisors to hold a public hearing
to increase the appropriations in the School Operating Fund by $3,459,000
as outlined on Attachment A.
Summarvof Information:
Each year at this time the Department of Education provides information
related to routine changes in SOQ accounts. The first change is the
increase of $682,100 for an additional 184 students in March 31, ADM. In
addition, General Assembly revisions resulted in (1) additional sales tax
revenue of $2,656,200 with a resulting formula decrease in Basic Aid of
$1,641,150; and (2) a decrease in lottery proceeds of $152,150. The net
effect of these changes is an increase in state revenue of $1,545,000.
Preparer: Billv K. Cannaday. Jr.. Ed.D.
Title: Superintendent
Attachments: .
Yes
D
No
#
000246
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 2 of 3
Federal funds have increased by $95,400 due to reimbursements for the
JROTC and adult basic education programs. In addition, local revenues
have increased $1,418,600 primarily due to funding received related to the
federal E-Rate program and the gain sharing provision of the county and
schools' contract with Anthem Healthkeeper's, Inc. A transfer from the
School Capital Improvement Program is required for use in debt service due
to higher than anticipated interest earnings from the 2004 VPSA issue.
In the Operations and Maintenance area, the budget requires adjustment due
to higher than anticipated costs associated with natural gas, electricity,
and gasoline. The Pupil Transportation budget requires adjustment due to
the continuing increase in the price of diesel fuel.
In the Administration area, an adjustment is requested to appropriate and
carry forward funds into FY2007 for potential changes intended to reduce
costs associated with workers compensation care and delivering
occupational health services. Funds received from Anthem identified above
would be set aside pending completion of an evaluation and presentation of
the proposal. Board action would be required at a later time.
In the Instruction area, funds received from Johns Hopkins for the
Adolescent Literacy Program are restricted for use by this program and
remaining revenues over budget are being included in the Instruction fund
balance account.
Adjustments are also required for Construction Management charges and debt
service associated with the interest earnings from the 2004 VPSA bond sale
identified above.
000247
&
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 3 of 3
e:
June 28 2006
Budaet and Manaaement Comments:
This date and time has been advertised for the Board of Supervisors to
hold a public hearing to consider increasing revenue and expendi ture
appropriations in the School Operating Fund by a net of $3,459,000
{increasing the Instruction appropriation category by $794,200,
increasing the Administration/Attendance and Health appropriation
categories by $393,300, increasing Operations and Maintenance category
by $1,667,000, the Transportation category by $204,500, and increasing
the debt service category by $400,000} based on the latest staff
projections.
Preparer: Allan M. Carmodv
Title: Director. Budaet and Manaaement
000247c8
School Board Revenue and Expenditure Budget Adjustments
Interest Earnings/Debt Service
Construction Management Charges
Gain Sharing/Employee Health Care
Operations and Maintenance
Pupil Transportation
Instruction - Johns Hopkins Program
Instruction - Fund Balance
State Sales Tax
State Standards of Quality
State Lottery Proceeds
Federal Reimbursement
Federal ERATE
Local Revenues
Total Change
Revenue
$ 400,000
73,000
320,300
24,700
2,656,200
(959,050)
(152,150)
95,400
825,000
175,600
Attachment A
Expenditures
$ 400,000
73,000
320,300
1,667,000
204,500
24,700
769,500
$3,459,000
$3,459,000
000249
1&i'lJmon~ q!imtfj .1lli~putcb
P. O. Box 85333
Richmond, Virginia 23293-0001
(804) 649-6000
An Affiliate of Media General
Account Num.
Advertising Affidavit
(This is not a bill. Please pay from invoice)
nOROfi
Date
rHFSTFRFTF.Tn HOARD OF STTPFRVTSORS
ATTN TJSA F.T.KO
P 0 HOX 40
rHFSTFRFTF.T n VA :nR12-0040
Ofi!20!200fi
~_____.Code
Descripti~_____.
Ad Size
Total CosL-J
Ofi!20!200fi
121
TAKF NOTTrFTAKF NOTTrF THAT THF HOARD 0
2.00 x 24.00
249.72
Media General Operations, Inc.
Publisher of
ATTAC H
TAKE NOTICE I
Take notice thr-t the Board ot S~perv/sors of Chester. .
field Countv, Virginia, at an adjourned meetlno on June
. 28, 2006 at 7:00 p.m. In the County Public Meetrng Room
at the 9hesterfield Adminlstratfo~ Building Route 10
and ~on Road, Chesterfield, Virginia, will hold a public
heanng where. persons may appear and present their
views concerning:
fA School operating fund appropriation increase of
3,4S9,pOO, COmprised of increased local revenue of
1;418,600, Federal revenUe of $95,400, in.
~!ltof $1.545,000, and interest earn.
. ion is desired, contact Ms. Kathryn
KItchen, Assistant Superintendent for Business and Fi.
nance, Chesterfield County School Board, at 748-1729
r between t~e hours of 8:30 a.m. and 5:00 p.m., Monday
through Friday.
The hearing is held at a public facilit;y designed to be
a~cessible. to persons with disabilities. Any persons
With questions on the accessibility of the faCility or the
n~ for reasonable accommodations should contact
~lsa.Elko, Clerk to the Board, at 748-1200. Persons need-
Ing .I.n. terpreter services for the deaf must notify the
-EL~.tojl1ll. ~ard no later than Friday, June 23, 2006.
THE RICHMOND TIMES-DISPATCH
This is to certify that the attached TAKF NOTTrFTAKF NOTTCf
was published by Richmond TImes-Dispatch, Inc. in the City of
Richmond, State of Virginia, on the following dates:
06/20/2006
The first insertion being given. . . .
Ofi!20!200fi
HERE
Newspaper reference:
Sworn to and subscribed before
melhis~~1~_
iJ
2433313
State of Virginia
City of Richmond
My Commi!1:sionQ)Cpires
-" 13) I I()
'-J...L:.=---
{
THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU
B
~w1
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 3
Meetina Date: June 28, 2006
Item Number: 16.E.
Subiect:
Public Hearing to Consider FY2006 Year End Adjustments
County Administrator's Comments: Re..c~ 4~~
County Administrator: ~
Board Action Reauested:
1. Hold a public hearing to consider FY2006 year-end revenue and
expenditure adjustments as follows:
a. Appropriate revenues and expenditures for specific programs as well
as authorize reallocations among general fund departments and related
funds as outlined on Schedule A.
b. Appropriate revenues and expenditures and authorize other adjustments
for specific programs, projects, and non-general fund departments as
outlined on Schedule B.
c. Authorize the County Administrator to reserve and appropriate into
FY2007 unspent FY2006 appropriations as outlined on Schedule C,
contingent upon positive results of operations within individual
departments and countywide, as determined by the county's financial
audit.
Preparer: Allan M. Carmody
Title: Director. Budaet and Manaaement
Attachments:
. Yes
DNo
I # 000250 I
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 2 of 3
Meeting Date: June 28, 2006
Summarvof Information:
At the end of each fiscal year, staff requests revisions among
appropriation categories consistent with year-end projections of revenues
and expenditures.
Each year, most departments budget personnel expenses at 96% of estimated
costs to account for attrition (or turnover) within the department. The
budgeted reduction for turnover is based on an expected countywide average.
All departments do not realize the savings from turnover which creates a
need for budget adjustments in those departments. Highlights of other
departmental budget adjustments are noted below.
In the Management Services area, the Waste and Resource Recovery budget
requires an adjustment due largely to contract price increases with CVWMA
and the expansion of the countywide recycling program (approx. 1,500
homes). Buildings and Grounds requires an adjustment due primarily to
expenditures on building repairs and utility cost increases. The Print
Shop requires an offsetting adjustment to reflect actual charges to
departments. Also reflected on schedule A and B is an appropriation of
$1,881,151 to the Risk Management Department to restore cash reserves.
The Commonwealth Attorney's budget requires adjustment due primarily to
costs associated with prosecution. The General District Court requires an
adjustment to cover the back payment to the state for court appointed
attorneys. In the Sheriff's budget, overtime, health services, fuel for
vehicles, and utility costs for the new building have created the need for
an adjustment.
Adjustments are needed for non-departmental expenses associated with street
light costs and to cover the county's share of demolition and debris
removal for the Union Branch School, as well as county wide right-of-way
expenses. An adjustment is being made for the Legal Services component of
the County Attorney's budget primarily for contracted services rendered on
the proactive zoning of the Watkins Center.
In the Human Services area, the Library budget requires adjustment
primarily for costs associated with unrealized savings due to minimal
turnover. The Juvenile Detention Home budget requires adjustments for
operating expenses primarily in the areas of utilities and building
maintenance.
000251.
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 3 of 3
Meeting Date: June 28, 2006
Summarvof Information (continued}
In the Community Development area, Economic Development requires adjustment
for costs associated with new staffing and Building Inspection requires
funding to cover personnel costs due to three unbudgeted positions being
filled mid-year.
An appropriation of a reserve set aside for Katrina related expenses for
Police and Fire (as FEMA will not reimburse the county for these costs) is
being requested. Animal Control costs for professional health services as
well as overtime and part time costs necessitate an adjustment. Also the
Fire Department requires an adjustment to cover a technology improvement
project maintenance contract.
Adjustments are also required for state sales tax and the corresponding
transfer to schools. The revised state sales tax estimate for the year
results in an increase of $2,656,200 as well as appropriation of $4,907,000
reserved for capital projects to cover anticipated construction cost
increases for new schools.
In addition to the FY2006 year end adjustments, the Board is requested to
approve the transfer of $1.7 million from the FY2007 capital improvement
budget for the Bon Air Library Improvements proj ect to the Meadowdale
Library project. Approval of the request will allow the highest priority
library construction proj ect to proceed upon receipt of bids based on
latest cost estimates and will not impact the overall Bon Air library
project as this is planned to be done in phases. The transfer would be
effective with the beginning of FY2007.
000252
Schedule A
County Departmental Revenue and Expenditure Budget Adjustments
Animal Control
Katrina Related expenses in Police and Fire
Economic Development
Building Inspections
Building Inspections transfer to CDIS project
Buildings & Grounds
Commonwealth Attorney
Community Development Admin
County Attorney
Fire
General District Court
Hotel Tax/Refund
Juvenile Detention Home- State Payment
Library
License Inspector
Non-Departmental & Streetlights
Police Officer Fees
Print Shop Copiers
Recordation Tax
Sheriff & Jail
Transfer to County Capital Projects
Transfer to Risk Management
State Sales Tax
Use of Schools RFCIP Reserve/Transfer to Schools
Transportation
Treasurer
Transfer to Grants- Revenue Recovery
Revenue Recovery (moving to Grants Fund)
Waste and Resource Recovery
Total Change
Revenue EXDenditures
600,000
97,000
350,000
125,000
200,000
100,000
100,000
100,000
100,000
170,000
2,166,300
490,000
1,881, 151
2,656,200
4,907,000
$14,042,651
$62,000
600,000
97,000
350,000
(205,000)
365,000
112,000
61,000
190,000
100,000
168,000
200,000
100,000
100,000
(53,000)
371 ,400
100,000
170,000
1,100,000
339,900
1,881,151
7,563,200
(100,000)
(70,000)
610,000
(610,OOO)
440,000
$14,042,651
000253
Schedule B
Other Funds - Revenue and Expenditure Budget Adjustments
Revenue
Grants:
Revenue Recovery
Terrorism Coordinator Grant
160,000.00
(59,100.00)
County CaDital Proiects:
Chester House
Cloverleaf Mall
Dutch Gap River Access
Enon Training Center
Falling Creek Park - North
Fire Logistics
Jail Replacement
Juvenile Detention Center
Meadowdale Library
Oracle Licenses
Police Evidence Building
CDIS Project
Park Improvements
25,000.00
1 ,622,308.00
(750,000.00)
(200,000.00)
25,000.00
25,000.00
100,000.00
(100,000.00)
171,697.48
(25,000.00)
200,000.00
205,000.00
39,900.00
County Maintenance Proiects:
Rivers Bend Ind. Access Rd. 2
138,272.69
Cash Proffers:
Woolridge Road Developer Refund
(144,010.00)
Schools ODeratina and Schools tiP Funds:
Pass through School Operating to School CIP fund
4,907,000
Risk Manaaement
Replenishment of cash reserves
1,881 , 151
Expenditures
160,000.00
(59,100.00)
25,000.00
1 ,622,308.00
(750,000.00)
(200,000.00)
25,000.00
25,000.00
1 00,000.00
(100,000.00)
171 ,697.48
(25,000.00)
200,000.00
205,000.00
39,900.00
138,272.69
(144,010.00)
4,907,000
1 ,881 ,151
000254
Schedule B
Other Funds - Revenue and Expenditure Budget Adjustments
Revenue
Expenditures
AirDort
Special Events
98,000
98,000
Total Other Funds:
8,320,219.17
8,320,219.17
Note:
It will be necessary to pass the school funds through the School Operating fund before transferring to the School elP fund.
000255
Schedule C
Reserves, Carried Forward and Appropriated into FY2007
Contingent on Individual Item Results of Operations
Access Chesterfield- Community Transportation Program
Animal Control- Donations & Recycling
Building Inspections
CentrePointe Interchange Special Assessment District
Commonwealth Attorney- Asset Forfeiture
Convention Center Refund For Tourism
Debt Service
Disability Services Board
DUI Fees
Employee Benefits
Environmental Engineering- BMP and GIS
Extension Services- Grass Roots Program
Fire- Donations
Fire- Junior Safety Camp
Fire- Technology Improvement Program Contract
Fire- Volunteer Funds
FY2006 PPTRA Funds
FY2006 Tax Surplus FY07 and FY08 for tax rate reduction
Health- COACH Program
Health-West Nile Virus
HRM-Black History Month & Wellness
James River Advisory Council
Juvenile Detention Home- State Payment
Juvenile Services- NACo Award- Bandfest
Library - trust gift
MH/MRlSA restricted revenues
Parks and Recreation - donations for special events
Police- Asset Forfeiture
Police- Donations
Police- Metro Aviation Plane
Police- Training
Quality Office- Baldridge and Citizen Satisfaction Survey
Social Services- Restricted Federal Funds
Telephone Upgrades
Workman Compensation for Future Liabilities
$60,000
8,500
450,000
150,000
20,000
260,000
3,841 ,375
5,300
260,000
500,000
350,000
10,060
13,400
5,000
100,000
10,000
1,500,000
3,032,700
22,500
23,500
15,000
68,000
124,000
1,000
147,500
92,300
2,000
270,000
3,000
293,600
11 ,000
68,000
32,500
437,400
600,000
Total
$12,787,635
Reserves, Carried Forward and Appropriated into FY2007
Individual Reserves Contingent Upon Positive Results of Operations
Total
320,385
100,000
1,710,000
350,000
100,000
1,894,900
45,000
4,520,285
Anthem Refund- Health Clinic
ECC Tower Site
Economic Development- Watkins Center and Meadowville
Historical Building Repairsl Maintenance
JDR Docketing System
Prior Commitments FY2007 & 2008
Waste & Resource Recovery... 7 day/week operations
Non General Fund Departments' Funds to Reserve and Carry Forward and Appropriate into FY2007:
Total Other Funds:
$95,587
178,000
100,000
610,000
807,000
$1 ,790,587
000256
Community Correction Services
Comprehensive Services
Fleet- Building Renovations
Revenue Recovery
Utilities
iirqmonb qrimt~ .1Bi~lntt,b
An Affiliate of Media General
Advertising Affidavit
{This is not a bill. Please pay from invoice)
P. O. Box 85333
Richmond, Virginia 23293-0001
(804) 649-6000
l Account Num. J
220R0/1
Date
0/11101200/1
rHESTERFlFT n HOARD OF STTPERVTSORS
ATTN USA ELKO
PO HOX 40
rHRSTRRFlFTn VA 7~R~2-0040
lDate
Code
Description Ad Size
Total Cost
Ofi/20/200/1
121
TAKE NOTTrETAKF. NOTTrE THAT THE HOARD 0 2.00 x 29.00
~01.12
TAKE NOTICE .
T ke notice that: the Board of SUpervisors !If Chester- 'I
fl~ld Count.\', Vlrginir-, atht lIf\c:~ur~~ee:J:. ri=
282006 at 7:00 .m.m l! . e 10
~~Jhco~~e;~a~~~s~drW~r~~~~lm!.~ph~e{1~~~i~
hearing where. persons may appear a ,
views cOdncme~~l~%\he m006 A llpropriation ReS.O.I.utiodn \
an !Imen t $22 900 000 the General Fun
~~~~~~~ii~~~~~nda~~~r.~~~e sPc\?~~risc~~?
tal Improvement Fu.nds as fallrw~u~aner~~W&~~~-.
n 000, Gene"!, coun~\IPitltIH(lIects, i
. llCe ts 1-65,000: \
1 ount.\' A I1l9rt 110\000:
R~'Ir anagement $1,881.2 0; and Schools capita 1m- I
provement Fund, U.907,000. All M \
If further information is desired. contact Mr't o:;;art:
car"io~e~i~~~a ~~~~~. aa1d7~~~~firg~rween th~
W~~rS of $:30 a.m. and 5:0'0 p.m., Monday through FrI-
~~~. hearing is held at a p'ubli~ fac,iI,iW designed to be
lble to persons with dlsablhtles. Any,. persons
. e;c.itfis~uest\ons on the accessibilit.\'.of thehfaclldhty 0\~c1
ed for reasonable accommodations s ou con d
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HERE
Media General Operations, Inc.
Publisher of
THE RICHMOND TIMES-DISPATCH
This is to certify that the attached TAKF NOTTrETAKF NOTTrl
was published by Richmond Times-Dispatch, Inc. in the City of
Richmond, State of Virginia, on the following dates:
06/20/2006
The first insertion being given. . . .
0/1/20/200/1
Newspaper reference:
Sworn to and subscribed before
2439221
me this _w pt-L
~O~
Notary Public
State of Virginia
City of Richmond
My Commis~ion expires
f/3jJ,O
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THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: June 28, 2006
Item Number: 16.F.
Subiect: PUBLIC HEARING: Ordinance to Vacate a Portion of a Forty-Foot
Unimproved Right of Way Known as Hillsview Avenue Within Plan of
Hillsview Subdivision
County Administrator1s Comments:
Pec~d A~
County Administrator:
~
Board Action Reauested: Adopt an ordinance to vacate a portion of a 40'
unimproved right of way known as Hillsview Avenue within plan of Hillsview
Subdivision.
Summarvof Information:
Forest Lake Associates, L.L.C., has submitted an application requesting the
vacation of a portion of a 40' unimproved right of way known as Hillsview
Avenue within Plan of Hillsview Subdivision as shown on the attached plat.
This request has been reviewed by staff and approval is recommended.
District: Ma toaca
Preparer:
John W. Harmon
Title: Riaht of Wav Manaaer
Attachments:
. Yes
DNa
#
000257
VICINITY SKETCH
PITBLI(~ HE,~~G: ORDINi\N(~E TO 'Ti\(~i\.TE
..~ PORTION OF A 40' IJNIl\,'WRo,rED RIGlIT
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"1TIllN PL.lli OF IflLLS\iJE\\r SlTBDI\!JSION
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GPIN: 800647220100000
NEW MILLENIUM BUILDERS
14000 JEFFERSON DAVIS HWY
O.B. 4959 PG. 101
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SCALE IN FEET
PLAT SHOWING A PORTION OF
HILLSVIEW AVENUE TO BE VACATED, ACROSS
THE PRQPERTY OF FOREST LAKE ASSOCIATES, LLC.
BERMUDA DISTRICT
CHESTERFIELD COUNTY, VIRGINIA
LINE
L1
L2
L3
L4
LINE TABLE
DIRECTION
N 05'43'19" W
N 82'23'49" E
S 05.43"9" E
S 82-38' 3:5'1 W
DISTANCE
448.85'
40.02'
449.02'
40.021
This survey was prepared without
the benefit of a title binder and
may therefore not show all existing
easements or other pertinent facts
which may affect the property.
COUNTY PROJECT NO. 04..0338
YOUR VISION ACHIEVED THROUGH DATE: APRIL 24 2006
REV:
Technology DRAWN BY: JNL
SCALE: 1"-100'
J.N.: 210S0RWVAC
CHECK BY: WMN
TIMMONS GROUP
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000259
1Rirnmonb ~imr~. iBifJ}Httrn
An Affiliate of Media General
P. O. Box 85333
Richmond, Virginia 23293-0001
(804) 649.6000
Account Num.
Advertisi ng Affi davit
(This is nota bill. Please pay from invoice)
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Date
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TAKE NOTlCl:'
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THE RICHMOND TIMES-DISPATCH
This is to certify that the attached T /\ K r NOTlC'FTH l\ T ()N 1111\
was published by Richmond Times-Dispatch, Inc. in the City of
Richmond, State of Virginia, on the following dates:
06/14/2006 06'21'2006
AD
The first insertion being given. . . .
OhrI4000(,
Newspaper reference:
Sworn to and subscribed before
2432465
thO ,i
me IS -...:..,-1-..1:-,-:.____
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[' Notary Publi~ Supervisor
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State of Virginia
City of Richmond
My Commission expires
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THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU
~
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~
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: June 28, 2006
Item Number: 16.G.
Subiect: PUBLIC HEARING:
Subdivision
County Administrator's Comments: Ru..~4 PfVtOL/'~ ~ ~ ~!
County Administrator: ~
Ordinance to Vacate a Portion of Stewart
Board Action Reauested: Adopt an ordinance to vacate a portion of Stewart
Subdivision, as shown on the attached plat.
Summarvof Information:
William R. Smith and Mary Ellen Smith, aka Mary E. Smith, have submitted an
application requesting the vacation of a portion of Stewart Subdivision.
This request has been reviewed by staff and approval is recommended.
District: Ma toaca
Pre parer:
John W. Harmon
Title: Riaht of Wav Manaaer
Attachments:
. Yes
DNa
# 000260
VICINITY SKETCH
PlJBLIC~ HE.L\RING: ORDIN.~C~E TO 'T.~C~4.~TE
i\ PORTION OF STE\,,14.~T SITBDI\7JSION
LAKEVIEW RD
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000261
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William R. Smith
Mary Ellen Smith, aka
Mary E. Smith
4307. Pine Needle Lane
. DB. 1609 PG. 1768
PIN: 79262119190000.~
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1Rithm(Jn~ q:rimt~ .lli~patcn
An Affiliate of Media General
P. O. Box 85333
Richmond, Virginia 23293-0001
(804) 649-6000
Account Num.
))o(,x(,
Advertising Affidavit
(This is nota bill. Please pay from invoice)
Date
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Media General Operations, Inc.
Publisher of
THE RICHMOND TIMES-DISPATCH
This is to certify that the attached TA K F NOTIC'FTH ^T ON 1111\
was published by Richmond Times-Dispatch, Inc. in the City of
Richmond, State of Virginia, on the following dates:
06!14/2006 ()h/21 i2006
AD
The first insertion being given. . . .
O(\! 14non6
Newspaper reference:
Sworn to and subscribed before
243246<1
me this 1,'1 ,:i.",
-~!~+-----
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HERE
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.---r----Notary 'Publie:::." Su~~visor ~---
State of Virginia
City of Richmond
My Commission expires
, ' i '
'. I'
-L;'-'--f----
THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU
.
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: June 28,2006
Item Number: 16.H.
Subiect: PUBLIC HEARING: Ordinance to Vacate a Portion of a Twenty-Foot
Easement Across Lot 1, Block G, 60 West Commercial Pla7a, Section C
County Administrator1s Comments:
R~ A-~
County Administrator:
~
Board Action Reauested: Adopt an ordinance to vacate a portion of a 20' easement
across Lot 1, Block G, 60 West Commercial Plaza, Section C, as shown on the
attached plat.
Summary of Information:
M.G.B., L.L.C. Two has submitted an application requesting the vacation of a
portion of a 20' easement across Lot 1, Block G, 60 West Commercial Plaza,
Section C. This request has been reviewed by staff and approval is
recommended.
District: Clover Hill
Preparer:
John W. Harmon
Title: Riaht of Wav Manaaer
Attachments:
. Yes
DNa
#000263
VICINITY SKETCH
PlJBLIC~ HEi\RING: ORDIN4.lliC~E TO \T.~(~.l\.TE ..~
PORTION OF ..\ 20' E..~SEl\,'IENf .~C~ROSS LOT 1 BLO(~I(
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Publisher of
ATTACH
THE RICHMOND TIMES-DISPATCH
This is to certify that the attached T A K 1: NOTWFTH 1\ TON 1111\
was published by Richmond Times-Dispatch, Inc. in the City of
Richmond, State of Virginia, on the following dates:
Oil;' 14/20()6 06/21/2006
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8
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: June 28, 2006
Subiect:
Item Number: 16.1.
County Administrator:
PUBLIC HEARING: Ordinance to Vacate a Portion of a Thirty-Foot
Unimproved Right of Way Within Map of a Tract of Land Situated in
Bermuda District Chesterfield County, Virginia, as Divided into
Lots for B.A. Gillon July 18, 1922
I<~~ A~~
~
County Administrator1s Comments:
Board Action Reauested: Adopt an ordinance to vacate a portion of a 30'
unimproved right of way within Map of a Tract of Land situated in Bermuda
District Chesterfield County, Virginia, as divided into Lots for B.A. Gillon
July 18, 1922.
Summarvof Information:
Farrish Properties, LLC, has requested the vacation of a portion of a 3D'
unimproved county right of way as shown on the attached plan. This request
has been reviewed by staff and approval is recommended.
District: Bermuda
Preparer:
John W. Harmon
Title: Riaht of Wav Manaaer
Attachments:
. Yes
DNa
# 000266
VICINITY SKETCH
PlJBLI(~ HE.4RING: ORDIN.lli(~E, TO '?"}\C~.~TE. .-\ PORTION OF .~ 30t
l.JNIl\l.IPRo\rE.D RIGHI OF "r.~ y? "ITIllN l\'L~ OF.~ 1R~C~T OF
LAND SmT.~TED IN BE.Rl\,'nJD.~ DISlRI(~T C~HESTERFIELD C~OlJNTY
'1RGINL~ .~S DI\IDED INTO LOTS FOR B i\ GILL. ON JUL\T 18 1922
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was published by Richmond Times-Dispatch, Inc. in the City of
Richmond, State of Virginia, on the following dates:
06/14/2006 06/21/2006
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My Commission expires
THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: June 28, 2006
Item Number: 16.J.
Subiect: PUBLIC HEARING:
Subdivision
Ordinance to Vacate a Portion of Kingsland
County Administratorls Comments:
k~ AtfA~
County Administrator:
~
Board Action ReQuested: Adopt an ordinance to vacate a portion of Kingsland
Subdivision.
Summarvof Information:
3HD Holding Company has submitted an application requesting the vacation of a
portion of Kingsland Subdivision as shown on the attached plats. This
request has been reviewed by staff and approval is recommended.
District: Dale
Preparer:
John W. Harmon
Title: Riaht of Way Manaaer
Attachments:
. Yes
DNO
# 000269
VICINITY SKETCH
PIJBLI(~ HE.L\RING: ORDIN.~C~E TO ,r.~(~.:\TE.
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was published by Richmond Times-Dispatch, Inc. in the City of
Richmond, State of Virginia, on the following dates:
06/ 14/2nn6 1l6i212n06
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u
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: June 28, 2006
Item Number: 16.K.
Subiect: PUBLIC HEARING: Consider Leasing Space on the County's Harrowgate
Park Tower
County Administrator:
~~ APf^~
/(Ji!
County Administrator1s Comments:
Board Action Reauested: Approve the leasing of space on the County's Harrowgate
Park Tower to New Cingular Wireless PCS LLC.
Summary of Information:
Staff recommends that the Board approve the leasing of space on the Countyls
Harrowgate Park Tower. The lease term is for five years at $24,000 per year
with three 5 year renewal terms with 15% rent increases.
District: Ma toaca
Preparer:
John W. Harmon
Title: Riaht of Way Manaaer
Attachments:
DYes
.NO
#
000273
5}
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: June 28, 2006
Item Number: 16.L.
Subiect: PUBLIC HEARING:
Branch Tower
Consider Leasing Space on the County I s Union
County Administrator1s Comments:
R~~ A-~~
County Administrator:
r/(jf
Board Action Reauested: Approve the leasing of space on the County I s Union Branch
Tower to New Cingular Wireless PCS LLC.
Summary of Information:
Staff recommends that the Board approve the leasing of space on the County's
Union Branch Tower. The lease term is for five years at $24,000 per year
with three 5 year renewal terms with 15% rent increases.
District: Ma toaca
Preparer:
John W. Harmon
Title: Riaht of Way Manaaer
Attachments:
DYes
.NO
#
000274
.
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: June 28, 2006
Item Number: 16.M.
Subiect: PUBLIC HEARING: To Consider Vacating Unimproved County Right of
Way West of Relocated Meadowville Lane
..
RecP1lYfJ(~ ~ ~ /Jditi f,~
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County Administrator1s Comments:
County Administrator:
Board Action Reauested: Authorize the Chairman of the Board of Supervisors and
the County Administrator to execute a quitclaim deed to vacate a portion of
unimproved county right of way west of relocated Meadowville Lane.
Summarvof Information:
The Economic Development Authority of the County of Chesterfield has
requested the quitclaim of a portion of unimproved county right of way west
of relocated Meadowville Lane. This request has been reviewed by staff and
approval is recommended.
District: Bermuda
Preparer:
John W. Harmon
Title: Riaht of Way Manaaer
Attachments:
. Yes
DNa
#
000275
VICINITY SKETCH
PlJBLIC~ HE4.~G: TO C~ONSIDER \.:rA(~i\TING lJNIl\..WRO,.TED
C~OlJNTY RIGHT OF ,\ri\y "rEST OF RE,LOC~i\TED
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This isto certify that the attached TL\KF NOTI('FrlIAT ON 11;1\
was published by Richmond Times-Dispatch, Inc. in the City of
Richmond, State of Virginia, on the following dates:
06/2 1/2006
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0(,/1 I /10116
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.
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: June 28, 2006
Item Number: 16.N.
Subiect: PUBLIC HEARING: Consider Leasing Space on the County I s Bon Air
Tower
County Administrator1s Comments:
f<~d )J Pf'1ov-rre
~
County Administrator:
Board Action Reauested: Approve the leasing of space on the County I s Bon Air
Tower to New Cingular Wireless PCS LLC.
Summarvof Information:
Staff recommends that the Board approve the leasing of space on the County's
Bon Air Tower. The lease term is for five years at $24,000 per year with
three 5 year renewal terms wi th 15% rent increases. Since the tower is
located on State property, half of the rent will be paid to the Department of
Juvenile Justice.
District: Midlothian
Preparer:
John W. Harmon
Title: Riaht of Way Manaaer
Attachments:
DYes
.NO
#
000278
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 2
Meetin Date: June 28,2006
Item Number: 16.0.
Subiect: PUBLIC HEARING: To consider the Exercise of Eminent Domain for the
Acquisition of Land, Rights of Way and Easements for the Bermuda
Area Schools Project
Counl'l Administrator's Comments: ;(~d A~~
County Administrator: ~
Board Action ReQuested: Approve the exercise of eminent domain for the
acquisition of land, rights of way and easements for the Bermuda Area Schools
Project and authorize the right to enter and take such property prior to
eminent domain proceedings.
Summary of Information:
The County needs to acquire land, rights of way and easements for
construction of the Bermuda Area Schools Project.
The land, rights of way and easements are needed across the following
properties:
1. Atlantic Baptist Bible College
500 Baptist Dr., PIN: 818648459100001
541 Baptist Dr., PIN: 817648326000002
545 Baptist Dr., PIN: 817648326000001
600 Baptist Dr., PIN: 818648459100002
District: Bermuda
Preparer:
John W. Harmon
Title: Riqht of Way Manager
Attachments:
. Yes
DNa
#
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 2 of 2
Summary of Information: (continued)
2. Francis R. Cuffe and Josie L. Cuffe
13631 Bermuda Orchard Ln., PIN: 816649882000000
If the Board authorizes the action requested after a Public Hearing, staff
will file certificates in the land records of the County that will
immediately vest title to the land, rights of way and easements in the county
and obligate the County to purchase the land, rights of way and easements
sought.
Staff will continue to negotiate with the landowners in an effort to acquire
the necessary land, rights of way and easements. Approval is recommended.
VICINITY SKETCH
PlTBLIC HEARING: TO CONSIDER mE EXERCISE OF El\:fiNENT
DOl\:LAIN FOR mE ACQlJISmON OF LAND RIGHTS OF 'VAl' AND
EASEl\:JENTS FOR mE BERl\TlTDA AREA SCHOOLS PRO.JECT
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P. O. Box 85333
Richmond, Virginia 23293-0001
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was published by Richmond Times-Dispatch, Inc. in the City of
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The first insertion being given. . . .
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6
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: June 28, 2006
Item Number: 19.
Subiect:
Adjournment and Notice of Next Scheduled Meeting of the Board
of Supervisors
County Administrator1s Comments:
County Administrator:
r/i11
Board Action Reauested:
Summarvof Information:
Motion of adjournment and notice of a regularly scheduled meeting to be
held on July 26, 2006 at 3:00 p.m.
Preparer: Lisa H. Elko
Title: Clerk to the Board
Attachments:
DYes
.NO
#
000292